2012/04/24 City Council Agenda PacketCity Clerk's Archive
City Hall
COURTESY AGENDA
04/24/2012
Connie Bolmeier
Rohnert Park-Cotati Regional library
6250 Lynne Conde Way
Rohnert Park, CA 94928
4/24/12 City Council Agenda
Item No', 3,A
l!&ffite of tbe .:fflllPOt of tbe Q!:itp of 3aobnert l)lltk, Q!:lllifornill
~ roclatnatiolt
]11 ~0110r a11b 3Remembra11ce of
'Jf ark 3iurbanan
WHEREAS, Jack Buchanan was born in Kansas, moved to Northern California at age 4 and began hi slife's
journey that would one day deeply impact Rohnert Park; and
WHEREAS, he served in the Air Force during the Korean War and married his wife Leu in J 957; and
WHEREAS, Jack made his home in Rohnert Park's first subdivision, A-Section, which had only 12 homes at the
time; and
WHEREAS, he became deeply involved in plans to make a city out of this seed farm which had no businesses,
few streets, and a lot of irrigation ditches; he saw the City incorporated in August 28, 1962; and
WHEREAS, Jack Buchanan was elected to Rohnert Park's original City Council and in 1964 became Mayor and
remained on the Council until 1970; and
WHEREAS, As a councilmember he was active in setting up the Department of Public Safety, the golf course,
park system, and the first swimming pool; he also served on the volunteer fire department; and
WHEREAS, before h is death on April 7, 2012, Jack had the privilege ofwatching Rohnert Park grow from a
seed farm to a City of more than 40,000 people; and
WHEREAS, in 1963, he opened Buchanan Food Service in Rohnert Park which is still owned by his family.
NOW, THEREFORE, BE IT PROCLAIMED thatI, Jake Mackenzie, as MayorandonbehalfoftheCity
Council oft he City 0 fR ohnert Park, do he reby recognize, ho nor, and pay tr ibute to Jack Buchanan for the
profound difference his life made to Rohnelt Park.
Proclaimed this 24,h day of April, 20/2
up:
Jake Mackenzie, Mayor
Jack Buchanan
Mayor
April 1964-1965
DRAFT MINUTES
PENDING APPROVAL
MINUTES OF THE SPECIAL MEETING
OF THE CITY OF ROHNERT PARK
CITY COUNCIL
Tuesday, April 10, 2012
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the City Council Special Meeting to order at 4:00 p.m. to discuss the
following items.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy Ahanotu, Council Member
Gina Belforte, Council Member
Joseph T. Callinan, Council Member
Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Marchetta Kenyon,
Interim City Clerk Carol Adams, Director of Public Safety Brian Masterson; Director of
Public Works and Community Services John McArthur, Director of Development Services
Darrin Jenkins, and Accountant/Budget Analyst Ana Kwong.
2. PRESENTATIONS
A. Mayor Mackenzie proclaimed April 22-28 National Crime Victims' Rights Week in the City
of Rohneli Park.
B. Mayor Mackenzie presented a proclamation to Rancho Cotate High School's Award-
winning 2011-2012 Virtual Enterprise Class Businesses; Winners of Three Awards at the
8th Annual Bay Area Trade Show for Virtual Enterprise International.
3. WORK SESSION for REVIEW of BUDGET FY 2012-13
A. Review of City of Rohnert Park Strategic Plan 2012-2016
Staff Report provided by City Manager Gabriel Gonzalez.
B. Review and Discussion of Implementation Action Plan Draft
Staff Report provided by Director of Public Safety Brian Masterson.
C. Presentation of City of Rohnert Park Long-Term Financial Recovery Plan
Staff RepOli provided by City Manager Gabriel Gonzalez.
D. Measure E
i) Background
ii) Present Revenue and Projections
iii) Potential Impacts of 'Measure E' Sunset
City of Rohnert Parl<- Special Meeting Minutes
for City Council
April 10, 2012
Page 2 of2
ACTION: Following discussion, Council concurred to accept the Budget FY 2012-13
work session reports and directed staff to move forward with developing a
Long- Term Financial Recovery Plan.
4. PUBLIC COMMENTS
Rohnert Park resident, Tim Danesi, reported on his book 'History of Rohnert Park' and
presented upcoming book-signing event opportunities.
5. ADJOURNMENT of City Council Special Meeting
Mayor Mackenzie adjourned the City Council Special Meeting at 6:03 p.m.
Carrie Willis, Acting Deputy City Clerk
City of Rohnert Pari\.:
Jake Mackenzie, Mayor
City of Rohnert Park
DRAFT MINUTES
PENDING APPROVAL
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Tuesday, April 10, 2012
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the City Council/RPF A joint regular meeting to order at 6:37 p.m.
Present: Jake Mackenzie, Mayor
Amy Ahanotu, Council Member
Gina Belforte, Council Member
Joseph T. Callinan, Council Member
Absent: Pam Stafford, Vice Mayor
Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Marchetta Kenyon,
Interim City Clerk Carol Adams, Director of Public Safety Brian Masterson, Director of
Development Services Darrin Jenkins, Director of Public Works and Community Services John
McArthur.
Mayor Mackenzie recognized the passing of former Rohnert Park Mayor Jack Buchanan and shared
highlights of his life including numerous personal accomplishments and extensive contributions of
service to the community. A moment of silence was held in his honor.
2. PUBLIC COMMENTS
None
3. CONSENT CALENDAR (Roll Call Vote Required)
City Manager Gabriel Gonzalez pulled item 3.C.2 (Resolution No. 2012-38) from the Consent
Calendar.
A. Approval of Minutes for:
1. City CouncillRPFA Joint Regular Meeting - March 27,2012
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated April 10, 2012
2. CDC Bills/Demands for Payment dated April 10, 2012
C. City Council Resolutions for Adoption:
1. 2012-37 Appointing the City Engineer as the City's Zone lA Advisory Committee
Representati ve
City of Rohnert Park Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority
April 10, 2012
Page 2 of3
3. 2012-39 Authorizing the Purchase of Three (3)Ford Police Interceptor Utility Vehicles
for the DepaIiment of Public Safety
D. Ordinance for Adoption:
1. No. 845 Suspending Chapter 9.71 (Payment of Interest on Security Deposits) of the
Rohnert Park Municipal Code
E. Accepting Resignation from Mobile Home Parks Rent Appeals Board member Jason MelTick
effective May 1, 2012.
ACTION:
Moved/seconded (Belforte/ Ahanotu) and calTied 4-0-1 (Vice-Mayor Stafford
absent) by roll call vote to approve the Consent Calendar with the exception of
Item No. 3.C.2 (Resolution No. 2012-38).
[3. CONSENT CALENDAR - item pulled]
C. City Council Resolution for Adoption:
2. 2012-38 Authorizing and Approving the Award of Contracts to 4 LeafInc., Coastland,
Inc., CodeSource/CodeGreen, Krazan Site Development Engineers, and West
Coast, Inc., for Building Plan Check and Inspection Services
ACTION: City Manager Gabriel Gonzalez indicated that this item would be brought back
for consideration at a future City Council meeting. Resolution No. 2012-38
was not adopted.
4. ST ANDING COMMITTEE / LIAISON REPORTS
Council and City staff reported on the respective meetings and events listed below:
A. Standing Committee Reports
1. Waste and Recycling - 4/5/12 (Ahanotu/Stafford/McArthur)
2. Economic Development - 4/6/12 (Belforte/Callinan/ Ahanotu/Mackenzie)
Mayor Mackenzie requested that the issue of signage be brought forth at a future City
Council meeting for further consideration.
B. Liaison Reports
1. SCT A/RCPA - 4/9/12 (Mackenzie)
2. Sonoma County Board of Supervisors - 4/1 0/12 (Mackenzie)
C. Other Reports
1. Council Member Belforte repOlied on the following items:
i. UK girls' lacrosse team recently played at the RCHS football stadium since the
lacrosse field at Sonoma Mountain Village was unavailable dl\e to vandalism.
ii. Acknowledged appreciation to Council from a former resident for recognizing girls'
championship softball team at a prior City Council meeting.
2. RPPSOA Easter Egg Hunt event. (Mayor and Council)
5. COMMUNICATIONS
A. Council Member Callinan reported on the following items:
1. City's 50th Anniversary Celebration meeting scheduled for April 11 th at 5:00 p.m. at the
Community Center.
2. Pasta feed fundraiseI' for local leukemia patient on May 18th at the Community Center.
City of Rohnert Park Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority
April 10, 2012
Page 3 of3
B. Mayor Mackenzie reported on the following items:
1. Met with Senator Boxer's Community Representative Brandon Ida who is the City's
liaison to the Senator's Office.
2. Former City of Rohnert Park's Interim City Manager John Dunn is now serving as the
Interim City Manager for Seaside.
3. Received comiesy call from the Federations Indians of Graton Rancheria Chair, Greg
Sarris, advising that Governor Brown had signed the gaming compact.
C. Council Member Belforte reported on the SCA YD .Volunteer-of-the-Year and Fundraising
Award Ceremony/Salsa Dance event taking place on May 5th at 5:30 at Sally Tomatoes.
6. MA TTERS FROM/FOR COUNCIL
1. City Manager Gabriel Gonzalez reported that the May 10, 2012 date set for SIMS emergency
training scheduled is unavailable. An alternative date of May 21, 2012 was set.
7. PUBLIC COMMENTS
None
8. CLOSED SESSION
A. Mayor Mackenzie recessed the joint regular meeting to closed seSSIOn at 7: 15 p.m. 111
Conference Room 2A to consider:
1. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
(Subdivision (a) of Section 54956.9)
Name of case: (Sierra Club and Sonoma County Conservation Act v. City of
Rohnert Park (Sonoma County Superior Comi Case No. SCV 248112)
2. CONFERENCE WITH LABOR NEGOTIATORS (Government Code 954957.6)
Agency designated representatives: Gabriel Gonzalez, City Manager;
Employee organizations:
a. Service Employees' International Union (SEIU)
b. Rohnert Park Employees' Association (RPEA)
c. Management Unit and Confidential Unit Outlines
3. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9:
(One case)
B. RECONVENE JOINT REGULAR MEETING OPEN SESSION IN COUNCIL CHAMBER
C. MAYOR'S REPORT ON CLOSED SESSION (Government Code 9 54957.1)
ACTION: Mayor Mackenzie reconvened the joint regular meeting open session at
7:50 p.m. and reported that the Council met in closed session regarding the
items listed on the agenda and that there was nothing to report on the closed
session matters.
9. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting in honor of Jack Buchanan at 7:51 p.m.
Carrie Willis, Acting Deputy City Clerk
City of Rohnert Park
Jake Mackenzie, Mayor
City of Rohnert Park
DRAFT MINUTES
PENDING APPROVAL
MINUTES OF THE SPECIAL MEETING
OF THE ROHNERT PARK CITY COUNCIL
Wednesday, April 18, 2012
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
CITY COUNCIL SPECIAL MEETING - Call to Order
Mayor Mackenzie called the City council special meeting to order at 6:00 p.m. to discuss matters
listed on the agenda.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy Ahanotu, Council Member
Gina Belforte, Council Member
Joseph T. Callinan, Council Member
1. PUBLIC COMMENTS
None
2. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER:
A. PERSONNEL MATTERS (Government Code 954957)
PUBLIC EMPLOYEE PERFORMANCE EV ALUA TION - Title: City Manager
Performance review of City Manager
3. MAYOR'S REPORT ON CLOSED SESSION (Government Code ~ 54957.1)
With all Council members present, Mayor Mackenzie reconvened the special meeting to open session
at 7: 14 p.m. and reported that the Council met in closed session regarding the item listed on
the agenda and that there was nothing to report on this matter.
4. ADJOURNMENT of City Council Special Meeting
Mayor Mackenzie adjourned the City Council Special Meeting at 7:15 p.m.
Carrie Willis, Deputy City Clerl<-
City of Rohnert Park
Jake Mackenzie, Mayor
City of Rohnert Park
CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
Check Numbers: 205286-205530
Dated: Apr. 4 2012 - Apr. 18, 2012
April 24, 2012
TOTAL
$1,198,226.18
$1,198,226.18
Accounts Payable
Checks for Approval
User: speterson
Printed: 04/18/2012 - 1:36 PM
Check Number Check Date Fund Name Account Name Vendor Name Amount
205286 04/04/2012 Utility Fund Water Entr. /Professional Local Government Services 1,026.95
205286 04/04/2012 Utility Fund Water Entr. /Professional Local Government Services 1,473.45
205287 04/04/2012 General Fund
205288 04/04/2012 General Fund
205289 04/05/2012 General Fund
205289 04/05/2012 General Fund
205289 04/05/2012 General Fund
205290 04/05/2012 General Fund
205290 04/05/2012 General Fund
205290 04/05/2012 General Fund
205291 04/05/2012 General Fund
205291 04/05/2012 General Fund
AP - Checks for Approval ( 04/18/2012 - 1:36 PM )
Storm Drains /Contractual S Local Government Services
Non - Department /Professional RANCHO ADOBE FIRE
P E R S Payable
Pers- Survivorship
Pers Redeposit Payable
Pers Redeposit Payable
Pers - Survivorship
P E R S Payable
Pers - Survivorship
P E R S Payable
CALPERS
CALPERS
CALPERS
CALPERS
CALPERS
CALPERS
CALPERS
CALPERS
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
2,500.40
1,071.60
1,071.60
14,250.00
14,250.00
168,217.82
163.00
1,890.84
170,271.66
1,043.15
165.00
168,690.37
169,898.52
20.00
17,640.48
17,660.48
Page 1
Check Number Check Date Fund Name
205292
04/10/2012
General Fund
205292
04/10/2012
General Fund
205292
04/10/2012
General Fund
205293 04/10/2012 General Fund
205294 04/10/2012 Utility Fund
205295
04/10/2012
Utility Fund
205295
04/10/2012
Utility Fund
205295
04/10/2012
Utility Fund
205295
04/10/2012
Utility Fund
205296 04/10/2012 Utility Fund
205297 04/10/2012 Utility Fund
205298
04/10/2012
Utility Fund
205298
04/10/2012
Utility Fund
205298
04/10/2012
Utility Fund
205298
04/10/2012
Utility Fund
205299
04/10/2012
Utility Fund
205299
04/10/2012
Utility Fund
205299
04/10/2012
Utility Fund
205299
04/10/2012
Utility Fund
AP - Checks for Approval ( 04/18/2012 - 1:36 PM )
Account Name Vendor Name Amount
Ref Deposits (Rec)
Raul Cruz Garcia
350.00
Cash
Raul Cruz Garcia
50.00
Codding Center /Rental
Raul Cruz Garcia
-50.00
Check Total:
350.00
Police
/Spec Dept Equ
KUSTOM SIGNAL INC
13,300.98
Check Total:
13,300.98
Water Entr.
/Miscellaneous
Bartley Pump, Inc
2,826.00
Check Total:
2,826.00
Water Entr.
/Spec Dept Equ
Business Card
208.84
Water Entr.
/Spec. Departm
Business Card
77.85
Water Entr.
/Training & Ed
Business Card
185.00
Water Entr.
/Travels & Mee
Business Card
36.90
Check Total:
508.59
Water Entr.
/Travels & Mee
Business Card
45.21
Check Total:
45.21
VEHICLE GAS & OIL
Chevron and Texaco Business Ca
843.12
Check Total:
843.12
Water Entr.
/Spec. Departm
Costco Wholesale
44.24
Water Entr.
/Miscellaneous
Costco Wholesale
162.73
Water Entr.
/Spec. Departm
Costco Wholesale
108.49
Water Entr.
/Spec. Departm
Costco Wholesale
66.77
Check Total:
382.23
Water Entr.
/Spec. Departm
Grainger, Inc.
15.24
Water Entr.
/Spec. Departm
Grainger, Inc.
7.06
Water Entr.
/Small Tools
Grainger, Inc.
240.47
Water Entr.
/Spec. Departm
Grainger, Inc.
27.88
Page 2
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 3
Check Total:
290.65
205300
04/10/2012
Utility Fund
Water Ent/Distrib SystemRepair
Home Depot Credit Services
90.94
205300
04/10/2012
Utility Fund
Water Entr. /Spec. Departm
Home Depot Credit Services
39.26
Check Total:
130.20
205301
04/10/2012
Utility Fund
Water Entr. /Professional
PES ENVIRONMENTAL INC
10,939.51
Check Total:
10,939.51
205302
04/10/2012
Utility Fund
WaterNehicle Repairs
Royal Coach Chevron Car Wash
33.49
Check Total:
33.49
205303
04/10/2012
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
81.42
205303
04/10/2012
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
39.94
Check Total:
121.36
205304
04/10/2012
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
124.61
Check Total:
124.61
205305
04/10/2012
Utility Fund
Water Entr. /Miscellaneous
Snap -On- Industrial
167.63
205305
04/10/2012
Utility Fund
Water Entr. /Miscellaneous
Snap -On- Industrial
728.31
Check Total:
895.94
205306
04/10/2012
Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
728.77
205306
04/10/2012
Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
134.46
Check Total:
863.23
205307
04/10/2012
Utility Fund
WaterNehicle Repairs
Traction of Santa Rosa
387.97
Check Total:
387.97
205308
04/10/2012
Utility Fund
WaterNehicle Repairs
Victory Auto Plaza
108.20
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 3
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
108.20
205309
04/10/2012
Utility Fund
Water Entr.
/Spec Dept Equ
Wyatt Irrigation Supply Inc.
73.30
205309
04/10/2012
Utility Fund
Water Entr.-
Bldg/Facilty
Wyatt Irrigation Supply Inc.
4.58
Check Total:
77.88
205310
04/11/2012
Utility Fund
Sewer Entr.
/Spec. Departm
Alhambra & Sierra Springs
56.39
Check Total:
56.39
205311
04/11/2012
Utility Fund
Sewer Entr.
/Spec. Departm
Business Card
212.59
Check Total:
212.59
205312
04/11/2012
Utility Fund
Vehicle Gas & Oil
Chevron and Texaco Business
Ca
87.01
Check Total:
87.01
205313
04/11/2012
Utility Fund
Sewer Entr.
/Spec. Departm
Costco Wholesale
87.38
Check Total:
87.38
205314
04/11/2012
Utility Fund
Sewer Entr.
/Spec Dept Equ
Gardeners Aid
21.70
205314
04/11/2012
Utility Fund
Sewer Entr.
/Spec Dept Equ
Gardeners Aid
19.00
205314
04/11/2012
Utility Fund
Sewer Entr.
Bldg/Facilty
Gardeners Aid
100.61
205314
04/11/2012
Utility Fund
Sewer Entr.
/Spec Dept Equ
Gardeners Aid
67.30
Check Total:
208.61
205315
04/11/2012
Utility Fund
Sewer Entr.
/Spec. Departm
Grainger, Inc.
15.24
205315
04/11/2012
Utility Fund
Sewer Entr.
/Spec. Departm
Grainger, Inc.
46.06
Check Total:
61.30
205316
04/11/2012
Utility Fund
Sewer Entr.
Bldg/Facilty
Horizon Distributors Inc.
98.08
Check Total:
98.08
205317
04/11/2012
Utility Fund
Sewer Ent/Collect SystemRepair
Pace Supply
184.02
AP - Checks for Approval ( 04/18/2012 > 1:36 PM)
Page 4
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP -Checks for Approval ( 04/18/2012 - 1:36 PM) Page 5
Check Total:
184.02
205318
04/11/2012
Utility Fund
Sewer Entr. /Spec. Departm
Praxair Distribution Inc. - 19
31.16
Check Total:
31.16
205319
04/11/2012
Utility Fund
Collection/Contract Svcs -Rp Di
Rohnert Park Disposal
26,836.63
205319
04/11/2012
Utility Fund
City Contractual Svcs
Rohnert Park Disposal
4,967.88
205319
04/11/2012
Utility Fund
Refuse Col Entr /Cash
Rohnert Park Disposal
26,836.63
205319
04/11/2012
Utility Fund
Refuse Col Entr /Cash
Rohnert Park Disposal
- 32,285.27
205319
04/11/2012
Utility Fund
Refuse Col .Entr/Refuse Div/Ed
Rohnert Park Disposal
480.76
205319
04/11/2012
General Fund
Cash
Rohnert Park Disposal
4,967.88
205319
04/11/2012
General Fund
Refuse Franchise Fees
Rohnert Park Disposal
- 3,205.08
205319
04/11/2012
General Fund
Admin.Svcs.- Refuse Rechg
Rohnert Park Disposal
- 1,121.78
205319
04/11/2012
General Fund
Admin. Svcs.-Refuse Rechg
Rohnert Park Disposal
- 641.02
Check Total:
26,836.63
205320
04/11/2012
General Fund
Finance /Contractual S
Accountemps
1,653.96
Check Total:
1,653.96
205321
04/11/2012
General Fund
H Pool /Spec. Departm
American Red Cross
57.00
Check Total:
57.00
205322
04/11/2012
General Fund
H Pool /Spec. Departm
American Red Cross
96.00
Check Total:
96.00
205323
04/11/2012
Utility Construction Fund
Tank 1 &2 Ladders safety upgrade
Aqua -Tech Company
9,214.26
Check Total:
9,214.26
205324
04/11/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Aramark Uniform Services
548.81
205324
04/11/2012
General Fund
R.P. Comm. Cntr Bldg/Facilty
Aramark Uniform Services
368.36
205324
04/11/2012
General Fund
Center Bldg/Facilty
Aramark Uniform Services
141.05
205324
04/11/2012
General Fund
Publ Works Gen Nehicle Repai
Aramark Uniform Services
40.17
AP -Checks for Approval ( 04/18/2012 - 1:36 PM) Page 5
Check Number Check Date Fund Name
205325
04/11/2012
General Fund
205326
04/11/2012
General Fund
205327
04/11/2012
General Fund
205328
04/11/2012
Utility Construction Fund
205329
04/11/2012
General Fund
205330
04/11/2012
Utility Construction Fund
205331
04/11/2012
General Fund
205332
04/11/2012
General Fund
205332
04/11/2012
General Fund
205332
04/11/2012
General Fund
205333
04/11/2012
General Fund
205333
04/11/2012
General Fund
205333
04/11/2012
General Fund
205333
04/11/2012
General Fund
AP - Checks for Approval ( 04/18/2012 - 1:36 PM.)
Account Name Vendor Name Amount
Page 6
Check Total:
1,098.39
Data Processing/Cellular Phone
AT &T Internet Services
975.00
Check Total:
975.00
R.P. Comm. Cntr Bidg/Facilty
Attune Landscape Co.
350.00
Check Total:
350.00
R.P. Comm. Cntr /Contractual S
Sherry Blanchard
1,170.00
Check Total:
1,170,00
Tank 1 &2 Ladders safety upgrade
BRELJE & RACE CONSULTING
955.00
Check Total:
955.00
Ps Main Station Bldg/Facilty
Buchanan Food Service
207.33
Check Total:
207.33
Sewer Interceptor Phase II
BUSINESS CARD
48.26
Check Total:
48.26
Data Processing /Spec. Departm
Business Card
2,781.23
Check Total:
2,781.23
Pac /Facility Repa
Business Card
53.75
Pac/Pasco /Production
Business Card
40.69
Pac/Pasco /Advertising/P
Business Card
75.00
Check Total:
169.44
Publ Works Gen /Training & Ed
Business Card
400.00
Publ Works Gen /Spec. Departm
Business Card
126.09
Publ Works Gen /Spec. Departm
Business Card
27.13
Publ Works Gen /Spec. Departm
Business Card
88.75
Page 6
Check Number Check Date
Fund Name
Account Name
Vendor Name
Canon Business Solutions Inc
Amount
205341
04/11/2012
General Fund
Police /Equipment Leas
Canon Business Solutions Inc
377.35
205341
04/11/2012
General Fund
Animal Control / Eqpt Lease
Canon Business Solutions Inc
Check Total:
205341
641.97
205334
04/11/2012
General Fund
Econ Develp /Travels & Mee
Business Card
04/11/2012
34.03
Recreation Adm /Rent/Lease/Tax
Canon Business Solutions Inc
75.47
205341
04/11/2012
Check Total:
34.03
205335
04/11/2012
General Fund
Recreation Adm /Training & Edu
Business Card
Pac /Admin /Rent/Lease/Tax
149.03
205335
04/11/2012
General Fund
R.P. Comm. Cntr /Spec. Departm
Business Card
Canon Business Solutions Inc
85.96
205341
04/11/2012
General Fund
City Hall /Rent/Lease /Ta
Canon Business Solutions Inc
Check Total:
234.99
205336
04/11/2012
General Fund
Park Maint /Training & Ed
Business Card
1,860.00
Check Total:
1,860.00
205337
04/11/2012
General Fund
Pers'L & Purch /Recruitment/G
Business Card
375.00
Check Total:
375.00
205338
04/11/2012
General Fund
Pac /Concessions
CA Alcohol Beverage Control
600.00
Check Total:
600.00
205339
04/11/2012
General Fund
Development Svcs /Spec. Departm
CA BUILDING OFFICIALS -CALBO
15.00
Check Total:
15.00
205340
04/11/2012
General Fund
Pac /Facility Repa
Cal -Steam
326.42
Check Total: 326.42
205341
04/11/2012
General Fund
City Hall /Rent/Lease /Ta
Canon Business Solutions Inc
301.88
205341
04/11/2012
General Fund
Police /Equipment Leas
Canon Business Solutions Inc
377.35
205341
04/11/2012
General Fund
Animal Control / Eqpt Lease
Canon Business Solutions Inc
75.47
205341
04/11/2012
General Fund
Publ Works Gen /Rent/Lease /Ta
Canon Business Solutions Inc
75.47
205341
04/11/2012
General Fund
Recreation Adm /Rent/Lease/Tax
Canon Business Solutions Inc
75.47
205341
04/11/2012
General Fund
Center /Rent/Lease /Ta
Canon Business Solutions Inc
75.47
205341
04/11/2012
General Fund
Pac /Admin /Rent/Lease/Tax
Canon Business Solutions Inc
75.47
205341
04/11/2012
General Fund
Sports Center /Rent/Lease /Tax
Canon Business Solutions Inc
75.47
205341
04/11/2012
General Fund
City Hall /Rent/Lease /Ta
Canon Business Solutions Inc
438.39
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 7
Check Number Check Date Fund Name
Account Name Vendor Name Amount
205341
04/11/2012
General Fund
Police /Equipment Leas
Canon Business Solutions Inc
361.13
Check Total:
1,931.57
205342
04/11/2012
General Fund
Data Processing /Spec. Departm
CDW Government
2,018.10
Check Total:
2,018.10
205343
04/11/2012
General Fund
Dawn Cerini
45.00
Check Total:
45.00
205344
04/11/2012
General Fund
Police /Gas & Oil
Chevron and Texaco Business Ca
1,075.93
205344
04/11/2012
General Fund
Publ Works Gen /Gas & Oil
Chevron and Texaco Business Ca
97.19
Check Total:
1,173.12
205345
04/11/2012
General Fund
City Manager /Travels & Mee
City of Santa Rosa
22.00
205345
04/11/2012
General Fund
Travel/Mtgs- Mackenzie
City of Santa Rosa
22.00
205345
04/11/2012
General Fund
City Council /Travel - Ahanotu
City of Santa Rosa
22.00
Check Total:
66.00
205346
04/11/2012
General Fund
Development Svcs /Contractual S
Code Source
1,457.04
Check Total:
1,457.04
205347
04/11/2012
General Fund
R.P. Gymnasium /Spec. Departm
Comcast
66.66
205347
04/11/2012
General Fund
Pac /Telephone
Comcast
13.41
205347
04/11/2012
General Fund
Center /Spec. Departm
Comcast
42.39
Check Total:
122.46
205348
04/11/2012
General Fund
Non- Department /Advertising/P
The Community Voice
273.00
205348
04/11/2012
Utility Construction Fund
Tanks 1,3 & 4 Exterior Recoat
The Community Voice
384.00
Check Total:
657.00
205349
04/11/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Costco Wholesale
66.94
205349
04/11/2012
General Fund
Center Bldg/Facilty
Costco Wholesale
30.36
205349
04/11/2012
General Fund
R.P. Comm. Cntr Bldg/Facilty
Costco Wholesale
34.68
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 8
Check Number Check Date Fund Name
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205349
04/11/2012
General Fund
205350
04/11/2012
General Fund
205350
04/11/2012
General Fund
205351
205352
205353
205353
205354
205354
205355
205355
04/11/2012 General Fund
Account Name
Vendor Name
Codding Center /Special Event Costco Wholesale
Pac /Concessions
Pac /Concessions
Pac /Concessions
Animal Control /Spec. Departm
Animal Shelter Postage
R.P. Gymnasium /Bldg/Facilty
R.P. Gymnasium /Concession Pu
Animal Control /Spec. Departm
Sports Center /Pro Shop Pure
Rec Ref Clearing
Rec Ref Clearing
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Ana Cuevas
Ana Cuevas
Sports Center /Pro Shop Pure Time Danisi
Check Total:
Check Total:
Check Total:
04/11/2012 General Fund Non - Department /Contractual S David Whiteside Consulting Ser
Check Total:
04/11/2012 General Fund Streets & Bike /Spec. Departm DIGITAL PRINTS & IMAGING
04/11/2012 General Fund Streets & Bike /Spec. Departm DIGITAL PRINTS & IMAGING
Check Total:
04/11/2012 General Fund
04/11/2012 General Fund
04/11/2012 General Fund
04/11/2012 General Fund
Pac /Facility Repa
Pac /Facility Repa
City Hall /Office Supplie
City Hall /Office Supplie
DTC Grip & Electric
DTC Grip & Electric
First Choice
First Choice
Check Total:
Amount
235.45
156.53
143.52
295.44
11.38
44.75
34.00
129.01
20.59
187.70
1,390.35
400.00
-25.00
375.00
50.00
50.00
1,300.00
1,300.00
99.52
138.34
237.86
17.80
280.11
297.91
83.00
41.75
Check Total: 124.75
205356 04/11/2012 General Fund Animal Control /Spec. Departm Frizelle -Enos Company 121.43
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 9
Check Number Check Date Fund Name
205357 04/11/2012 General Fund
205358 04/11/2012 General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205359
04/11/2012
General Fund
205360 04/11/2012 General Fund
205360 04/11/2012 General Fund
205361 04/11/2012 General Fund
205362 04/11/2012 General Fund
205362 04/11/2012 General Fund
205362 04/11/2012 General Fund
205363
04/11/2012
General Fund
205363
04/11/2012
General Fund
205363
04/11/2012
General Fund
Account Name Vendor Name Amount
Police Nehicle Repai Hansel Ford
Police Nehicle Repai Hansel Ford
R.P. Comm. Cntr /Contractual S KIERSTEN HILL
Check Total:
Check Total:
Check Total:
Center Bldg/Facilty The Hitmen Termite & Pest Control
Burt/Ave Rec Cr Bldg/Facilty The Hitmen Termite & Pest Control
R.P. Comm. Cntr Bldg/Facilty The Hitmen Termite & Pest Control
Check Total:
Streets & Bike /Spec. Departm Home Depot Credit Services
Ps Main Station/Fac MaintlNon- Home Depot Credit Services
Pac/Pasco /Production Home Depot Credit Services
1,291.01
455.65
22.19
477.84
526.50
526.50
60.00
60.00
60.00
180.00
8.54
126.52
108.39
AP -Checks for Approval ( 04/18/2012 - 1:36 PM) Page 10
Check Total:
121.43
Rec Ref Clearing
Edwin Gonzalez
400.00
Check Total:
400.00
Rec Ref Clearing
Gabriel Gopar
400.00
Check Total:
400.00
R.P. Gymnasium /Spec. Departm
Grainger, Inca
7.62
Animal Shelter Bldg/Facilty M
Grainger, Inc.
750.93
Ps Main Station Bldg/Facilty
Grainger, Inc.
102.42
Publ Works Gen /Small Tools
Grainger, Inc.
22.55
Library Bldg/Facilty
Grainger, Inc.
62.77
Publ Works Gen /Small Tools
Grainger, Inc.
5.60
Ps Main Station Bldg/Facilty
Grainger, Inc.
18.22
Publ Works Gen /Small Tools
Grainger, Inc.
146.66
Ps Main Station Bldg/Facilty
Grainger, Inc.
102.42
Streets & Bike /Spec. Departm
Grainger, Inc.
71.82
Police Nehicle Repai Hansel Ford
Police Nehicle Repai Hansel Ford
R.P. Comm. Cntr /Contractual S KIERSTEN HILL
Check Total:
Check Total:
Check Total:
Center Bldg/Facilty The Hitmen Termite & Pest Control
Burt/Ave Rec Cr Bldg/Facilty The Hitmen Termite & Pest Control
R.P. Comm. Cntr Bldg/Facilty The Hitmen Termite & Pest Control
Check Total:
Streets & Bike /Spec. Departm Home Depot Credit Services
Ps Main Station/Fac MaintlNon- Home Depot Credit Services
Pac/Pasco /Production Home Depot Credit Services
1,291.01
455.65
22.19
477.84
526.50
526.50
60.00
60.00
60.00
180.00
8.54
126.52
108.39
AP -Checks for Approval ( 04/18/2012 - 1:36 PM) Page 10
Check Number Check Date Fund Name Account Name Vendor Name Amount
205363
04/11/2012
General Fund
Pac/Pasco /Production
Home Depot Credit Services
-48.80
Check Total:
194.65
205364
04/11/2012
General Fund
Park Maint /Landscape Sup
Horizon Distributors Inc.
4.15
Check Total:
4.15
205365
04/11/2012
General Fund
City Hall Bldg/Facilty
InfoStor
30.00
Check Total:
30.00
205366
04/11/2012
General Fund
Pers'L & Purch /Recruitment/G
Jobs Available Inc.
490.00
Check Total:
490.00
205367
04/11/2012
General Fund
Animal Control /Contractual S
Koefran Industries
400.00
Check Total:
400.00
205368
04/11/2012
General Fund
Non - Department /Travels & Mee
Elizabeth Lidster
52.73
Check Total:
52.73
205369
04/11/2012
General Fund
Sports Center /Contractual S
Julie McIntyre
160.00
Check Total:
160.00
205370
04/11/2012
General Fund
Police Nehicle Repai
Nardsons Enterprises, Inc.
35.00
205370
04/11/2012
General Fund
Publ Works Gen Nehicle Repai
Nardsons Enterprises, Inc.
20.00
205370
04/11/2012
General Fund
Finance Nehicle Repai
Nardsons Enterprises, Inc.
5.00
Check Total:
60.00
205371
04/11/2012
General Fund
Data Processing /Spec. Departm
National Document Solutions, L
30.70
Check Total:
30.70
205372
04/11/2012
General Fund
Police Nehicle Repai
Nor -Cal Transmission
2,411.52
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 11
Check Number Check Date Fund Name
205373 04/11/2012 General Fund
205374 04/11/2012 General Fund
205375 04/11/2012 General Fund
205375 04/11/2012 General Fund
205375 04/11/2012 General Fund
205376
04/11/2012
General Fund
205376
04/11/2012
General Fund
205376
04/11/2012
General Fund
205376
04/11/2012
General Fund
205376
04/11/2012
General Fund
205376
04/11/2012
General Fund
205376
04/11/2012
General Fund
205376
04/11/2012
General Fund
205377 04/11/2012 General Fund
205377 04/11/2012 General Fund
205378 04/11/2012 General Fund
205379 04/11/2012 General Fund
Account Name Vendor Name Amount
Check Total: 2,411.52
Pac/Pasco /Advertising/P North Bay Bohemian 393.35
Check Total:
Publ Works Gen /Training & Ed North Bay Corporate Health Ser
Check Total:
Police /Office Supplie Office Depot
Police /Office Supplie Office Depot
Recreation Adm /Office Supplie Office Depot
Park Maint /Contractual S
Park Maint /Contractual S
Streets & Bike /Contractual S
City Hall /Contractual S
City Hall Annex /Bldg/Facilty
Park Maint /Contractual S
Park Maint /Contractual S
Pac /Facility Repa
Check Total:
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Park Maint /Heat/Light/Po Pacific Gas & Electric
R.P. Gymnasium /Heat/Light/Po Pacific Gas & Electric
Sports Center /Pro Shop Pure Pepsi -Cola
Ps Main Station/Fac Maint/Non- Peterson CAT
Check Total:
393.35
58.00
58.00
-9.77
-23.40
143.93
110.76
790.92
540.15
324.09
216.66
324.09
864.24
648.18
1,618.00
5,326.33
55.73
1,824.88
Check Total: 1,880.61
331.30
Check Total: 331.30
1,890.96
Check Total: 1,890.96
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 12
Check Number Check Date Fund Name Account Name Vendor Name Amount
205380
04/11/2012
General Fund
Publ Works Gen /Spec. Departm
Platt
71.52
Check Total:
71.52
205381
04/11/2012
General Fund
Police /Community Pro
Patty Poon
42.29
205381
04/11/2012
General Fund
Police /Community Pro
Patty Poon
41.41
205381
04/11/2012
General Fund
Police /Travels & Mee
Patty Poon
25.92
Check Total:
109.62
205382
04/11/2012
General Fund
Non - Department /Advertising/P
The Press Democrat
300.85
Check Total:
300.85
205383
04/11/2012
General Fund
Sports Center /Contractual S
Shelby Rasmussen
200.00
Check Total:
200.00
205384
04/11/2012
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,428.89
Check Total:
1,428.89
205385
04/11/2012
General Fund
Prepaid Wci
Redwood Empire Municipal Insur
111,079.50
Check Total:
111 ,079.50
205386
04/11/2012
General Fund
Data Processing /Spec. Deparhn
Redwood Lock & Key
36.33
205386
04/11/2012
General Fund
Police /Spec. Deparhn
Redwood Lock & Key
189.88
Check Total:
226.21
205387
04/11/2012
General Fund
City Council -T &M- Stafford
Rohnert Park Chamber of Commer
25.00
205387
04/11/2012
General Fund
Econ Develp /Travels & Mee
Rohnert Park Chamber of Commer
25.00
205387
04/11/2012
General Fund
Police /Travels & Mee
Rohnert Park Chamber of Commer
25.00
205387
04/11/2012
General Fund
Development Svcs /Travels & Mee
Rohnert Park Chamber of Commer
25.00
Check Total:
100.00
205388
04/11/2012
General Fund
Publ Works Gen Nehicle Repai
Santa Rosa Auto Parts
- 661.71
205388
04/11/2012
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
413.74
205388
04/11/2012
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
- 116.64
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 13
Check Number Check Date Fund Name Account Name Vendor Name Amount
205388
04/11/2012
General Fund
Police /Vehicle Repai
Santa Rosa Auto Parts
70.71
205388
04/11/2012
General Fund
Pub] Works Gen /Vehicle Repai
Santa Rosa Auto Parts
229.82
205388
04/11/2012
General Fund
Police /Vehicle Repai
Santa Rosa Auto Parts
230.04
Check Total:
165.96
205389
04/11/2012
General Fund
Animal Control /Contractual S
Santa Rosa Fire Equipment Sery
85.00
205389
04/11/2012
General Fund
R.P. Comm. Cntr Bldg/Facilty
Santa Rosa Fire Equipment Sery
203.97
205389
04/11/2012
General Fund
Burt/Ave Rec Cr Bldg/Facilty
Santa Rosa Fire Equipment Sery
152.40
205389
04/11/2012
General Fund
Center Bldg/Facilty
Santa Rosa Fire Equipment Sery
290.76
Check Total:
732.13
205390
04/11/2012
General Fund
Community Event/Spec. Dep
Sign A Rama
49.69
Check Total:
49.69
205391
04/11/2012
General Fund
Non - Department /Professional
SONOMA -MARIN AREA RAIL
2,695.00
Check Total:
2,695.00
205392
04/11/2012
General Fund
R.P. Gymnasium Bldg/Facilty
STANLEY STEAMER
369.12
Check Total:
369.12
205394
04/11/2012
General Fund
City. Hall Bldg/Facilty
Syserco, Inc
708.00
Check Total:
708.00
205395
04/11/2012
General Fund
Pac/Rental /Production
TAMS WITMARK
2,888.75
Check Total:
2,888.75
205396
04/11/2012
General Fund
RP Com Ctr/Postage
United States Post Office
63.33
205396
04/11/2012
General Fund
Center /Postage
United States Post Office
63.34
205396
04/11/2012
General Fund
Pac /Postage
United States Post Office
63.33
Check Total:
190.00
205397
04/11/2012
General Fund
Animal Control/Medications
VCA Animal Care Center of Sono
50.00
205397
04/11/2012
General Fund
Animal Control/Medications
VCA Animal Care Center of Sono
35.00
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 14
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP Checks for Approval ( 04/18/2012 - 1:36 PM) Page 15
Check Total:
85.00
205398
04/11/2012
General Fund
Data Processing /Contractual S
Vision Internet Providers, Inc
220.50
Check Total-
220.50
205399
04/11/2012
General Fund
Publ Works Gen /Vehicle Repai
West Cal Tractor
259.05
Check Total:
259.05
205400
04/11/2012
General Fund
Sports Center /Contractual S
Mary-Rita Williamson
80.00
Check Total:
80.00
205401
04/18/2012
General Fund
Police /Miscellaneous
NLEEC
400.00
Check Total:
400.00
205402
04/18/2012
General Fund
Ref Deposits (Rec)
Edna Lucero
400.00
Check Total:
400.00
205403
04/18/2012
General Fund
Ref Deposits (Rec)
Veronica Martinez
400.00
Check Total:
400.00
205404
04/18/2012
General Fund
Refundable Deposits
Michael Brandman Associates
450.00
Check Total:
450.00
205405
04/18/2012
General Fund
Refundable Deposits
North Fork Associates
1,457.66
Check Total-
1,457.66
205406
04/18/2012
Utility Fund
Water Entr. /Spec Dept Equ
ANALYTICAL SCIENCES
43.50
Check Total:
43.50
205407
04/18/2012
Utility Fund
Water Entr. /Professional
Aqua -Tech Company
15,685.68
AP Checks for Approval ( 04/18/2012 - 1:36 PM) Page 15
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP -Checks for Approval ( 04/18/2012 - 1:36 PM) Page 16
Check Total:
15,685.68
205408
04/18/2012
Utility Fund
Water Entr. /Spec. Departm
Eureka Oxygen Co.
111.47
Check Total:
111.47
205409
04/18/2012
Utility Fund
Water Entr. /Spec Dept Equ
Grainger, Inc.
57.64
205409
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Grainger, Inc.
11.98
205409
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Grainger, Inc.
15.57
205409
04/18/2012
Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
14.77
205409
04/18/2012
Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
16.87
Check Total:
116.83
205410
04/18/2012
Utility Fund
Water Entr. /Spec Dept Equ
Home Depot Credit Services
37.94
205410
04/18/2012
Utility Fund
Water Entr. /Spec Dept Equ
Home Depot Credit Services
37.94
205410
04/18/2012
Utility Fund
Water Entr. /Spec Dept Equ
Home Depot Credit Services
184.55
Check Total:
260.43
205411
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
JIM -N -I RENTALS
453.53
Check Total:
453.53
205412
04/18/2012
Utility Fund
Water/Vehicle Repairs
MSI Fuel Management, Inc.
185.50
Check Total:
185.50
205413
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
518.71
205413
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
264.78
205413
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
210.08
205413
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
305.15
205413
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
140.05
205413
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
206.38
205413
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
278.89
Check Total:
1,924.04
205414
04/18/2012
Utility Fund
Water/Vehicle Repairs
Pep Boys
103.08
205414
04/18/2012
Utility Fund
Water/Vehicle Repairs
Pep Boys
3.02
AP -Checks for Approval ( 04/18/2012 - 1:36 PM) Page 16
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 17
Check Total:
106.10
205415
04/18/2012
Utility Fund
Water Entr. /Professional
PES ENVIRONMENTAL INC
4,148.35
Check Total:
4,148.35
205416
04/18/2012
Utility Fund
Water Entr. /Spec Dept Equ
Power Industries
93.36
Check Total:
93.36
205417
04/18/2012
Utility Fund
Water Entr. /Spec. Departm
Redwood Lock & Key
54.25
Check Total:
54.25
205418
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
79.88
Check Total:
79.88
205419
04/18/2012
Utility Fund
Water Entr. /Contractual S
So Co Water Agency
155,168.11
Check Total.•
155,168.11.
205420
04/18/2012
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
54.09
205420
04/18/2012
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
46.59
Check Total:
100.68
205421
04/18/2012
Utility Fund
Water Ent/Distrib SystemRepair.
Titus Trucking
600.00
Check Total:
600.00
205423
04/18/2012
Utility Fund
Sewer Entr. /Spec. Departm
Grainger, Inc.
137.89
205423
04/18/2012
Utility Fund
Sewer Entr. /Spec. Departm
Grainger, Inc.
65.12
205423
04/18/2012
Utility Fund
Sewer Entr. /Spec Dept Equ
Grainger, Inc.
72.08
Check Total:
275.09
205424
04/18/2012
Utility Fund
Sewer Entr. /Vehicle Repair
Home Depot Credit Services
8.61
205424
04/18/2012
Utility Fund
Sewer Entr. /Small Tools
Home Depot Credit Services
54.14
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 17
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 18
Check Total:
62.75
205425
04/18/2012
Utility Fund
Sewer Entr. Nehicle Repair
MSI Fuel Management, Inc.
185.50
Check Total:
185.50
205426
04/18/2012
Utility Fund
Sewer Ent/Collect SystemRepair
Pep Boys
20.79
Check Total:
20.79
205427
04/18/2012
Utility Fund
Sewer Entr. /Clothing Allow
Sunset Linen Service
23.42
205427
04/18/2012
Utility Fund
Sewer Fntr. /Clothing Allow
Sunset Linen Service
23.42
Check Total:
.46.84
205428
04/18/2012
General Fund
Aflac Payable
AFLAC
401.88
205428
04/18/2012
General Fund
Aflac Payable
AFLAC
496.10
Check Total:
897.98
205429
04/18/2012
General Fund
Blue Cross W/H Payable
ANTHEM BLUE CROSS
22,419.43
205429
04/18/2012
General Fund
Emplyee Benfits /Health Ins/Bl
ANTHEM BLUE CROSS
50,923.08
Check Total:
73,342.51
205430
04/18/2012
General Fund
Emplyee Benfits /Medical Insur
HARTFORD LIFE INS
20,320.02
Check Total:
20,320.02
205431
04/18/2012
General Fund
Kaiser W/H Payable
HSA Bank
125.00
Check Total:
125.00
205432
04/18/2012
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
105,686.11
205432
04/18/2012
General Fund
Emplyee Benfits /Medical Insur
KAISER HEALTH PLAN INC
36,241.05
205432
04/18/2012
General Fund
Emplyee Benfits /Medical Insur
KAISER HEALTH PLAN INC
689.75
205432
04/18/2012
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
998.57
Check Total:
143,615.51
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 18
Check Number Check Date Fund Name Account Name Vendor Name Amount
205433
04/18/2012
General Fund
Prepaid Legal Services
Legal Shield
41.85
Check Total:
41.85
205434
04/18/2012
General Fund
Court Order Payable
Cynthia Morre
700.00
Check Total:
700.00
205435
04/18/2012
General Fund
Standard Ins Payable
MYERS- STEVENS & TOOHEY
1,228.50
Check Total:
1,228.50
205436
04/18/2012
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
1,575.00
205436
04/18/2012
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
2,638.84
Check Total:
4,213.84
205437
04/18/2012
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
1,943.69
Check Total:
1,943.69
205438
04/18/2012
General Fund
Scope Dues Payable
SEIU Local 1021
1,028.61
Check Total:
1,028.61
205439
04/18/2012
General Fund
Court Order Payable
United States Treasury
325.00
Check Total:
325.00
205440
04/18/2012
General Fund
United Way Payable
UNITED WAY
80.00
Check Total:
80.00
205441
04/18/2012
General Fund
Finance /Contractual S
Accountemps
1,031.04
205441
04/18/2012
General Fund
Finance /Contractual S
Accountemps
1,718.40
Check Total:
2,749.44
205442
04/18/2012
Capital Projects Fund
Wilfred- Dowdell Dist.Spec.Plan
AMEC E &I, Inc
8,016.26
AP -.Checks for Approval ( 04/18/2012 - 1:36 PM) Page 19
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
8,016.26
205443
04/18/2012
General Fund
Police /Contractual S
American Medical Response, Inc
200.00
Check Total:
200.00
205444
04/18/2012
General Fund
Police Nehicle Repai
Andreoli Towing
85.00
Check Total:
85.00
205445
04/18/2012
General Fund
City Hall Bldg/Facilty
Aramark Uniform Services
68.04
205445
04/18/2012
General Fund
Animal Shelter Bldg/Facilty M
Aramark Uniform Services
43.40
205445
04/18/2012
General Fund
City Hall Bldg/Facilty
Aramark Uniform Services
68.04
Check Total:
179.48
205446
04/18/2012
General Fund
Data Processing /Telephone
AT &T
5,256.03
205446
04/18/2012
General Fund
Ps Main Station /Telephone
AT &T
15.76
205446
04/18/2012
General Fund
Sign/Telephone
AT &T
110.17
205446
04/18/2012
General Fund
R.P. Gymnasium /Telephone
AT &T
59.49
205446
04/18/2012
General Fund
Animal Shelter /Telephone
AT &T
30.39
205446
04/18/2012
General Fund
Data Processing /Telephone
AT &T
30.22
205446
04/18/2012
General Fund
Ps Main Station /Telephone
AT &T
16.41
205446
04/18/2012
General Fund
Publ Works Gen /Telephone
AT &T
29.90
205446
04/18/2012
General Fund
P/S Bldg -South /Telephone
AT &T
30.80
205446
04/18/2012
General Fund
P/S Bldg -North /Telephone
AT &T
252.22
205446
04/18/2012
General Fund
Ps Main Station /Telephone
AT &T
3.66
205446
04/18/2012
General Fund
P/S Bldg -North /Telephone
AT &T
65.39
205446
04/18/2012
General Fund
Rec. Programs /Telephone
AT &T
14.51
205446
04/18/2012
General Fund
Ps Main Station /Telephone
AT &T
24.57
Check Total:
5,939.52
205447
04/18/2012
General Fund
P/S Personnel /Eye Care
Michael Bates
65.00
Check Total:
65.00
205448
04/18/2012
General Fund
Police /Training/Ed. -
Rick Bates
480.00
Check Total:
480.00
AP - Checks for Approval ( 04/18/2012 - 1:36 PM)
Page 20
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
205449
04/18/2012
General Fund
R.P. Comm. Cntr /Contractual S
Raizelah Bayen
546.00
Check Total:
546.00
205450
04/18/2012
General Fund
Animal Control/Medications
Blade King Specialities
27.50
Check Total:
27.50
205451
04/18/2012
General Fund
Sports Center /Contractual S
Sherry Blanchard
76.05
Check Total:
76.05
205452
04/18/2012
General Fund
Police /Training/Ed. -
JAMES BRADY
180.00
Check Total:
180.00
205453
04/18/2012
General Fund
Sports Center /Contractual S
Pete Breeland
19.50
205453
04/18/2012
General Fund
Sports Center /Contractual S
Pete Breeland
20.00
Check Total:
39.50
205454
04/18/2012
General Fund
Animal Shelter Bldg/Facilty M
Buchanan Food Service
250.31
205454
04/18/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Buchanan Food Service
61.58
Check Total:
311.89
205455
04/18/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
123.44
205455
04/18/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
252.19
205455
04/18/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
840.65
205455
04/18/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
83.66
205455
04/18/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
11.54
Check Total:
1,31 1.48
205456
04/18/2012
General Fund
Police /Contractual S
CA Department of Justice
243.00
205456
04/18/2012
General Fund
Police /Miscellaneous
CA Department of Justice
230.00
205456
04/18/2012
General Fund
Personnel /Recruitment/F
CA Department of Justice
32.00
Check Total:
505.00
205457
04/18/2012
General Fund
Publ Works Gen /Vehicle Repai
CA DMV
52.00
AP - Checks for Approval ( 04/18/2012 - 1:36 PM }
Page 21
Check Number Check Date Fund Name
205458
04/18/2012
General Fund
205459
04/18/2012
General Fund
205460
04/18/2012
General Fund
205460
04/18/2012
General Fund
205460
04/18/2012
General Fund
205460
04/18/2012
General Fund
205461
04/18/2012
General Fund
205462
04/18/2012
General Fund
205463
04/18/2012
General Fund
205464
04/18/2012
General Fund
205465
04/18/2012
General Fund
205465
04/18/2012
General Fund
205466
04/18/2012
General Fund
AP - Checks for Approval ( 04/18/2012 - 1:36 PM )
Account Name Vendor Name Amount
Page 22
Check Total:
52.00
Police /Training & Ed
CA NARCOTICS OFFICERS
35.00
Check Total:
35.00
R.P. Comm. Cntr /Contractual S
Michele Carter
195.00
Check Total:
195.00
Data Processing /Spec. Departm
CDW Government
68.09
Publ Works Gen /Office Equipm
CDW Government
484.12
Data Processing /Spec. Departm
CDW Government
300.00
Data Processing /Spec. Departm
CDW Government
162.76
Check Total:
1,014.97
Dawn Cerini
118.00
Check Total:
118.00
Police /Miscellaneous
Mark Clementi
1,755.00
Check Total:
1,755.00
Fire /Uniforms
The Cobbler
196.61
Check Total:
196.61
Development Svcs /Contractual S
Code Source
2,536.47
Check Total:
2,536.47
• Pool Bldg/Facilty
Commerical Pool Systems, Inc.
97.40
• Pool Bldg/Facilty
Commerical Pool Systems, Inc.
763.34
Check Total:
860.74
Non - Department /Advertising/P
The Community Voice
231.00
Page 22
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
General Fund
205469
04/18/2012
General Fund
205469
04/18/2012
General Fund
205470
Check Total:
General Fund
231.00
205467 04/18/2012
General Fund
R.P. Comm. Cntr /Contractual S
Gale Davis
715.00
205467 04/18/2012
General Fund
Sports Center /Contractual S
Gale Davis
321.10
205467 04/18/2012
General Fund
Sports Center /Contractual S
Gale Davis
252.00
205468
04/18/2012
General Fund
205469
04/18/2012
General Fund
205469
04/18/2012
General Fund
205469
04/18/2012
General Fund
205470
04/18/2012
General Fund
205471
04/18/2012
General Fund
205471
04/18/2012
General Fund
205472
04/18/2012
General Fund
205473
04/18/2012
General Fund
205474
04/18/2012
General Fund
205475
04/18/2012
General Fund
AP Checks for Approval ( 04/18/2012 - 1:36 PM )
Page 23
Check Total:
1,288.10
R.P. Comm. Cntr /Contractual S
Gay Dawson
715.00
Check Total:
715.00
Sports Center /Contractual S
Denise Drake
738.40
R.P. Comm. Cntr /Contractual S
Denise Drake
830.05
Sports Center /Contractual S
Denise Drake
120.00
Check Total:
1,688.45
Police /Contractual S
ENTERSECT CORPORATION
84.95
Check Total:
84.95
H Pool Bldg/Facilty
Eureka Oxygen Co.
202.41
Publ Works Gen /Spec. Departm
Eureka Oxygen Co.
601.55
Check Total:
803.96
Police /Training/Ed. -
Fairfield Inn Sacramento Cal E
953.80
Check Total:
953.80
Police /Training/Ed. -
Fairfield Inn Sacramento Cal E
953.80
Check Total:
953.80
Pac/Pasco /Production
FedEx
50.73
Check Total:
50.73
City Hall /Rent/Lease /Ta
First Alarm Sercurities Servic
39.00
Page 23
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total: 39.00
205476 04/18/2012 General Fund Data Processing /Software Main FIRST AMERICAN CORELOGIC 5,700.00
Check Total: 5,700.00
205477 04/18/2012 General Fund R.P. Comm. Cntr /Contractual S Robert Flannery 223.60
Check Total: 223.60
205478 04/18/2012 General Fund Animal Control /Spec. Departm Frizelle -Enos Company 133.76
Check Total: 133.76
205479
04/18/2012
Capital Projects Fund
University Dist. Specific Plan
Gossett Civil Engineering
2,424.00
205479
04/18/2012
Capital Projects Fund
University Dist. Specific Plan
Gossett Civil Engineering
1,164.00
Check Total:
3,588.00
205480
04/18/2012
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
164.13
205480
04/18/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
27.95
205480
04/18/2012
General Fund
City Hall Bldg/Facilty
Grainger, Inc.
38.96
205480
04/18/2012
General Fund
Center Bldg/Facilty
Grainger, Inc.
38.97
205480
04/18/2012
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
40.64
205480
04/18/2012
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
32.15
205480
04/18/2012
General Fund
City Hall Bldg/Facilty
Grainger, Inc.
115.66
205480
04/18/2012
General Fund
Center Bldg/Facilty
Grainger, Inc.
17.18
205480
04/18/2012
General Fund
Publ Works Gen /Small Tools
Grainger, Inc.
14.93
205480
04/18/2012
General Fund
City Hall Annex Bldg/Facilty
Grainger, Inc.
165.40
205480
04/18/2012
General Fund
Center Bldg/Facilty
Grainger, Inc.
22.81
205480
04/18/2012
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
107.56
205480
04/18/2012
General Fund
R.P. Comm. Cntr Bldg/Facilty
Grainger, Inc.
221.88
205480
04/18/2012
General Fund
Pac /Facility Repa
Grainger, Inc.
37.36
Check Total:
1,045.58
205481
04/18/2012
General Fund
Animal Control/Shelter Food
Hill's Pet Nutrition Sales, In
54.81
205481
04/18/2012
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
45.57
205481
04/18/2012
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
38.91
205481
04/18/2012
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
277.02
205481
04/18/2012
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
53.17
AP - Checks for Approval ( 04/18/2012 - 1:36 PM) Page 24
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 25
Check Total:
469.48
205482
04/18/2012
General Fund
Pac /Production
Home Depot Credit Services
206.92
205482
04/18/2012
General Fund
Center Bldg/Facilty
Home Depot Credit Services
28.61
205482
04/18/2012
General Fund
Park Maint /Landscape Sup
Home Depot Credit Services
308.74
205482
04/18/2012
General Fund
Streets & Bike /Spec. Deparhn
Home Depot Credit Services
183.37
205482
04/18/2012
General Fund
Center Bldg/Facilty
Home Depot Credit Services
8.97
205482
04/18/2012
General Fund
Pac /Production
Home Depot Credit Services
417.39
Check Total:
1,154.00
205483
04/18/2012
General Fund
Publ Works Gen /Small Tools
Horizon Distributors Inc.
964.59
205483
04/18/2012
General Fund
Park Maint /Landscape Sup
Horizon Distributors Inc.
731.33
205483
04/18/2012
General Fund
Non - Department /Self - Insured
Horizon Distributors Inc.
145.80
Check Total:
1,841.72
205484
04/18/2012
General Fund
Animal Control/Medications
IDEXX Distribution, Inc.
674.79
Check Total:
674.79
205485
04/18/2012
General Fund
Development Svcs /Spec. Departm
JobTarget, LLC
150.00
Check Total:
150.00
205486
04/18/2012
General Fund
Rec Ref Clearing
Sabrina Kahn
400.00
Check Total:
400.00
205487
04/18/2012
General Fund
Publ Works Gen /Spec. Departm
Kelly Moore Paints
55.09
205487
04/18/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Kelly Moore Paints
575.90
Check Total:
630.99
205488
04/18/2012
General Fund
Animal Control /Contractual S
Barbara Leach, D.V.M.
1,610.00
Check Total:
1,610.00
205489
04/18/2012
General Fund
City Hall /Fac Maint/Non-
Loud & Clear Audio Visual
4,974.28
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 25
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) . Page 26
Check Total:
4,974.28
205490
04/18/2012
General Fund
T &E - City Represesentation
Jake Mackenzie
41.80
205490
04/18/2012
General Fund
TraveUMtgs- Mackenzie
Jake Mackenzie
586.58
Check Total:
628.38
205491
04/18/2012
General Fund
Police /Training /Ed. -
Jerrod Marshall
480.00
Check Total:
480.00
205492
04/18/2012
General Fund
Sports Center /Contractual S
Martial Arts Academy
104.00
Check Total:
104.00
205493
04/18/2012
General Fund
Sports Center /Contractual S
Diane Micheli
71.50
Check Total:
71.50
205494
04/18/2012
General Fund
Police Nehicle Repai
MSI Fuel Management, Inc.
185.50
205494
04/18/2012
General Fund
Publ Works Gen Nehicle Repai
MSI Fuel Management, Inc.
185.50
Check Total:
371.00
205495
04/18/2012
General Fund
General Sales Tax
MuniServices, LLC
1,447.23
Check Total:
1,447.23
205496
04/18/2012
General Fund
Police /Training/Ed. -
Jeffery Nicks
205.00
Check Total:
205.00
205497
04/18/2012
General Fund
Police /Miscellaneous
North Bay Corporate Health Ser
503.44
205497
04/18/2012
General Fund
Police /Miscellaneous
North Bay Corporate Health Ser
123.00
205497
04/18/2012
General Fund
Police /Miscellaneous
North Bay Corporate Health Ser
546.44
Check Total:
1,172.88
205498
04/18/2012
Capital Projects Fund
Northeast Dist. Specific Plan
North Fork Associates
5,143.04
205498
04/18/2012
Capital Projects Fund
Wilfred Ave. Widening
North Fork Associates
1,239.56
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) . Page 26
Check Number Check Date Fund Name Account Name Vendor Name Amount
205498
04/18/2012
Utility Construction Fund
Dowdell Ave Extension
North Fork Associates
547.05
Check Total:
6,929.65
205499
04/18/2012
General Fund
Police /Miscellaneous
Occupational Health Centers of
33.75
Check Total:
33.75
205500
04/18/2012
General Fund
Development Svcs /Spec. Departm
Office Depot
127.99
205500
04/18/2012
General Fund
Sports Center /Office Supplie
Office Depot
51.07
205500
04/18/2012
General Fund
Animal Control /Office Supplie
Office Depot
26.24
205500
04/18/2012
General Fund
Police /Office Supplie
Office Depot
497.02
205500
04/18/2012
General Fund
City Hall /Office Supplie
Office Depot
460.84
Check Total:
1,163.16
205501
04/18/2012
General Fund
Police /Vehicle Repai
Pep Boys
65.08
Check Total:
65.08
205502
04/18/2012
General Fund
R.P. Comm. Cntr /Contractual S
Petaluma School of Ballet, LLC
981.50
Check Total:
981.50
205503
04/18/2012
General Fund
Police /Vehicle Repai
Platinum Chevrolet
130.76
Check Total:
130.76
205504
04/18/2012
General Fund
Non -Dept Leases /Transfer Out
PNC Equipment Finance
7,887.42
Check Total:
7,887.42
205505
04/18/2012
Utility Construction Fund
Sewer Interceptor Phase II
Psomas
2,960.00
Check Total:
2,960.00
205506
04/18/2012
General Fund
Police /Gas & Oil
REDWOOD COAST PETROLEUM
1,122.72
205506
04/18/2012
General Fund
Publ Works Gen /Gas & Oil
REDWOOD COAST PETROLEUM
611.20
205506
04/18/2012
General Fund
Publ Works Gen /Gas & Oil
REDWOOD COAST PETROLEUM
403.41
205506
04/18/2012
General Fund
Publ Works Gen /Gas & Oil
REDWOOD COAST PETROLEUM
985.50
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 27
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
3,122.83
205507
04/18/2012
General Fund
Admin Services /Contractual S
Regional Government Services
7,980.00
Check Total:
7,980.00
205508
04/18/2012
General Fund
Streets & Bike /Spec. Departm
Reliable Hardware & Steel Co.
86.71
Check Total:
86.71
205509
04/18/2012
General Fund
Streets & Bike /Spec. Departm
Republic ITS Inc
6,715.00
Check Total:
6,715.00
205510
04/18/2012
General Fund
Pac /Facility Repa
RJ Mechanical Inc.
810.00
Check Total:
810.00
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
88.60
.205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
147.61
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
88.54
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
88.54
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
88.54
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
88.54
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
88.54
205511
04/18/2012
General Fund
City Hall /Heat/Light/Po
CITY OF ROHNERT PARK
399.60
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
65.00
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
68.70
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
36.64
205511
04/18/2012
General Fund
Non- Department /Heat/Light/Po
CITY OF ROHNERT PARK
61.94
205511
04/18/2012
General Fund
Non - Department /Heat/Light/Po
CITY OF ROHNERT PARK
113.39
205511
04/18/2012
General Fund
Streets & Bike /Heat/Light/Po
CITY OF ROHNERT PARK
36.64
Check Total:
1,460.82
205512
04/18/2012
General Fund
Police /Vehicle Repai
Royal Coach Chevron Car Wash
43.50
Check Total:
43.50
205513
04/18/2012
General Fund
Police /Training & Ed
SACRAMENTO REGIONAL
290.00
AP - Checks for Approval ( 04/18/2012 - 1:36 PM)
Page 28
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP -Cheeks for Approval ( 04/18/2012 - 1:36 PM) Page 29
Check Total:
290.00
205514
04/18/2012
General Fund
Publ Works Gen /Haz Materials
Safety-Kleen Systems, Inc.
1,568.07
Check Total:
1,568.07
205515
04/18/2012
General Fund
Police /Training & Ed
SANTA ROSA JC
112.00
Check Total:
112.00
205516
04/18/2012
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
12.17
Check Total:
12.17
205517
04/18/2012
General Fund
Fire /Training & Ed
Santa Rosa Junior College
757.00
Check Total:
757.00
205518
04/18/2012
General Fund
Community Events Revenue
Savannah's Seasoned Salsa
25.00
Check Total:
25.00
205519
04/18/2012
General Fund
Mark Sharp
316.00
Check Total:
316.00
205520
04/18/2012
General Fund
Angela D. Smith
400.00
Check Total:
400.00
205521
04/18/2012
General Fund
Non - Department /Training & Edu
MATTHEW SNODGRASS
197.00
Check Total:
197.00
205522
04/18/2012
General Fund
Community Event.Contracts
SO CO HEALTH SERVICES DEPT
483.00
205522
04/18/2012
General Fund
Benecia Pool Bldg/Facilty
SO CO HEALTH SERVICES DEPT
553.00
205522
04/18/2012
General Fund
H Pool /Spec. Departm
SO CO HEALTH SERVICES DEPT
775.00
Check Total:
1,811.00
AP -Cheeks for Approval ( 04/18/2012 - 1:36 PM) Page 29
Check Number Check Date Fund Name Account Name Vendor Name Amount
205523 04/18/2012 General Fund Police /Contractual S So Cc Public Safety Consortium 47,809.00
Check Total: 47,809.00
205524 04/18/2012 General Fund
205525 04/18/2012 General Fund
205525 04/18/2012 General Fund
205526 04/18/2012 General Fund
205527
04/18/2012
General Fund
205528
04/18/2012
General Fund
205528
04/18/2012
General Fund
205529 04/18/2012 Capital Projects Fund
205530 04/18/2012 General Fund
Non - Department /Miscellaneous State of California
Check Total:
Publ Works Gen /Clothing Allo
Sunset Linen Service
Publ Works Gen /Clothing Allo
Sunset Linen Service
Check Total:
Police /Training /Ed. -
Brendon Tatum
Check Total:
R.P. Comm. Cntr /Contractual S
Pat Tyler
Check Total:
Non - Department /Self - Insured
West Coast Graphics
Streets & Bike /Spec. Departm
West Coast Graphics
Check Total:
Northwest Dist. Specific Plan
Whitlock & Weinberger Transpor
Check Total:
Park Maint /Landscape Sup
Wyatt Irrigation Supply Inc.
Check Total:
Report Total:
71.00
71.00
117.12
117.12
234.24
205.00
205.00
93.60
93.60
153.30
1,894.84
2,048.14
810.98
810.98
5.99
5.99
1,198,226.18
AP - Checks for Approval ( 04/18/2012 - 1:36 PM ) Page 30
CITY OF ROHNERT PARK
COMMUNITY DEVELOPMENT COMMISSION
BILLS FOR ACCEPTANCE
April 24, 2012
Check Numbers: 5895 -5898
Dated: Apr. 4 2012 - Apr. 18, 2012 $ 7,007.33
TOTAL $ 7,007.33
Accounts Payable
Checks for Approval
User: speterson
Printed: 04/18/2012 - 1:37 PM
Check Number Check Date Fund Name Account Name Vendor Name Amount
5895 04/04/2012 Redevelopment General Fund Community Ctr Retrofit Local Government Services 848.35
5896 . 04/10/2012 RSA General Fund
5897 04/18/2012 RSA General Fund
5898 04/18/2012 RSA General Fund
5898 04/18/2012 RSA General Fund
Report Total: 7,007.33
AP -Cheeks for Approval ( 04/18/2012 - 1:37 PM) Page 1
Check Total:
848.35
Contractual Services
Union Bank, N.A.
50.00
Check Total:
50.00
Contractual Services
Foxtail Irrevocable Trust
1,233.98
Check Total:
1,233.98
Contractual Services
Union Bank
2,320.00
Contractual Services
Union Bank
2,555.00
Check Total:
4,875.00
Report Total: 7,007.33
AP -Cheeks for Approval ( 04/18/2012 - 1:37 PM) Page 1
TO: The Chairman and Board Members of the
Rohnert Park Financing Authority
Executive Director Gabriel Gonzalez
City & Authority Attorney
1999 C.O.P.'s-Capital Facili oject:
Capital Project Fund-1999 C,O.P:'s
Lease Payment Fund-1999 C.O.P.'s
2003 Lease Revenue Refunding Bonds:
Lease Revenue Refundin Bonds~Revenue Fund
Lease Revenue Refundin s-Project Fund
unds:
Investment Institution
.'s Lease Payment Fund:
Blackrock Prov Tfund N/A 0,010%
Total
$0,00
0,00
$0,00
0.00
Note (1)
1999 C.O.P.'s
Union Bank
Local Agency Investment Fun N/A
Blackrock Prov Tfund N/A
Total
0,000%
0,010%
$0,00
0,00
$0,00
2005 Sewer System RCOP's Funds:
Certifica d:
Blackro N/A 0,010% $0,13
est Fund:
ck Prov Tfund N/A 0,010%
Delivery Cost Fund:
Blackrock Prov Tfund
Lease Rev Refdg Bds-Pr'oject Fund:
Blackrock Tfund N/A 0,010%
Total
$135,927,95
$135,928,01
2005 Sewer Sy evenue Bond Funds:
Exchange Bank Money Mkt A N/A 0,150% $2,682,350,25 $2,682,350,25 Note (2) 2,682,350.25
TOTAL ROHNERT PARK FINANCING AUTHORITY CASH
$2,818,278.43
Investment Yield for March, 2012
ity of Rohnert Park as outlined in
The investments above a '
the City of Rohnert Park '
has sufficient idle funds to mee
Note(1) The source of valuation f
the Par Value and Market Value
ch 31, 2012 Union Bank Trust Statements, However
erest is credited and paid monthly,
Note(2) The source of valuation for this investment is the March 31, 2012 Exchange Bank Statement. However,
the Par Value and Market Value are typically the same as interest is credited and paid monthly,
CASH REPORT
Executive Director Gabriel Gonzalez
City/Commission Attorney
CASH DISTRIBUTION AS OF MARCH 31, 2012
0,00
CASH HELD BY FISCAL AGENTS:
Investment
Investment Institution Type
Maturity Interest
Dille Rate
Par Value
Market Value
0.00
0,00
0.00
2007H T AS'S
Union Bank-Trustee
2007H Redevelopment Project Fund (Housing) Tax Allocation Bonds:
Blackrock Prov Tfund
Royal
0,54
Blackrock P,ov Tfund , T,eas, Note N/A 0,010% 0,00 0,00 Note (2)
2007H Tax Allocation Bonds Cost Ollssu ce Fund: 0,00
BlacklOck Pray Tfund T reas, Note N/A 0:010% 0.00 0,00 Note (2)
13,707,789,29 . 13,707.789,29
13,707,789.29,
HOUSING SUCCESSOR AGENCY
, ,
OF THE CITY OF ROHNERT PARK
IMPROVEMENT PROJECT FUND
FISCAL YEAR 2011/2012
Summary of Revenue and Expenditures
MARCH 31, 2012
ACTIVE COMMUNITY DEVELOPMENT COMMISSION PROJECTS:
Project No. and Description
Balance @
30.Jun-11
Current Fiscal Year
Revenue Expenditures
2010-13 SW Blvd Affordable Housing
2011-05 Avram Av/SW Blvd Affordable Hsg Slu
(34,300.00)
(11.631.34)
PROJECTS SINCE I
Project No. and Description:
Fiscal Year Expenditures
Expendit~res Total
2010-13
2011-05
133,032.41
7,950,90
$140,
(5,011.8(?)
(5,794.11)
(10,805,97)
0.00
0,00
0.00
($10.805.97)
Total
Projected
EXpenditures
,';1
CASH REPORT
Executive Director Gabriel Gonzalez
City/gency AU
Interest From Increment
Other Cash(Non-Bond)
Debt Service Special Fund (2001 TARBs)
Redevelopment Fund (1999 TABs)
Debt Service Reserve Fund (1999 TABs)
Redevelopment Fund (2007R TABs)
Debt SerVice d (2007R T
CASH DISTRIBUTION AS OF MARCH 3 ,2012
C
NCB FSB
State of Calif,-LAtF
Sonoma Co tnvestment Pool
309,964.47
309,964.47
309,964.47
CASH HELD BY FISCAL AGENTS:
Investment
Investment Institution Type
Maturity Interest
Date Rate
Pa, Value
Ma,ket Value
1,086,092,06
667,000,00
0,00
0.010% 0,09 0,09 Note (2)
1,753,092,15 1,753,092,15 1,753,092.15
2007R TAB'S
0,010% 4,628,022,54 4,628,022,54 Note (2)
, N/A 4,963% 1,071,337,58 1,071,337,58 Note (2)
N/A 0,010% 0,65
$13,547,471.58
REDEVELOPMENT SUCCESSOR AGENCY
OF THE CITY OF RO RT PARK
IMPROVEMENT PROJECT FUND
FISCAL YEAR 2011/2012
Summary of Revenue and Expenditures
MARCH 31, 2012
Balance @
30-Jun-11
2004-30 R,P,Community Ctr ADA Survey
2006-02 City Center Plaza Development
2007-16 Corridor Improvements
2010-02 2010 Decommissioning A Pool
2010-03 2010 Decommissioning L Pool
2010-04 2010 Purchase Rdwd Dr Parcels
2010-10 Community Cente
2010-14 PAC, Sports & C ofit
2011-01 Rec & Com Facih y mprov,- easibility
0,00
317.00
0,00
0,00
0,00
0,00
(47,502,59)
(16,390,58)
(8,260,26)
(71,836.43)
0,00
0,00
11,631,34
,205,09)
Due to other Funds-Project Management Reimb,
nts Receivable
nts Payable
Totals
Current Fiscal Year
Revenue Expenditures
0,00
(317,00)
0,00
0,00
0,00
0,00
46,391,05
17,989,73
53,417,78
117,481,56
(34,300,00)
ACTIVE PROJECTS OF THE REDEVELOPMENT SUCCESSOR AGENCY:
Balance @
31-Mar-12
$0,00
$0,00
$0,00
$0,00
$0,00
$0,00
$0,00
$2,045,65
$46,943,52
48,989,17
0,00
0,00
0,00
0,00
0,00
0,00
(1,111.54)
(446,50)
(1,786,00)
(3,344.04)
0,00
0,00
0,00
($3,344,04)
(34,300.00)
(11,631,34)
Total
Current Mo. Expenditures Projected
Project No. and Description: Expenditures Total Expenditures
2007-16 0,00 0,00 129,534,17 3,000,000
2010-02 $0,00 0,00 21,046,64 18,000
2010-03 $0,00 0,00 18,000,00 18,000
2010-04 $0,00 0,00 274,962,50 300,000
2010-10 $0,00 0,00 47,502,59 49.000
2010-14 $0,00 5 12,676,37 15,000
2011-01 $0,00 2 49,332,30 35,000
$0,00 $48,989,17 $553,054,57 $3,000,000
Meeting Date:
Department:
Submitted By:
Prepared By:
Agenda Title:
ITEM NO. 5.C.1
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
April 24, 2012
Human Resources
Sophia Selivanoff, Contract Human Resources Manager
Theresa Smith, Human Resources Analyst
Ordinance for Adoption
Authorizing an Amendment to the Contract Between the City Council of
the City of Rohnert Park and the Board of Administration of the California
Public Employees' Retirement System (CaIPERS)
RECOMMENDED ACTION:
Adopt attached Ordinance No. 846 authorizing a contract amendment with CalPERS,
BACKGROUND:
OnMarch 27,2012, the City Council unanimously adopted Resolution No. 2012-35 stating its
intention to approve an amendment to the City's contract with CalPERS that would implement a
reduced l' etirement formula for safety m embers hired after the effective date of June 4, 2012 .
The Council a Iso una nimously introduced Ordinance N o. 846 authorizing t he contract
amendment with CaIPERS. This action has no effect on the CalPERS benefits for current safety
employees.
ANAL YSIS:
The City's current contract with CalPERS provides the "3% @ 50 Full Formula" and "One-Year
Final Compensation" for Safety members. T he employee's contribution l' ate is 9% and the
employer's contribution l' ate is 24.112% of l' eportable earnings for cu rrent employees. The
actuarial valuation co mpleted by C alPERS to am end 0 ur co ntract to provide" 3% @ 55 Full
Formula" and "Three- Year Final Compensation" indicates that the employer's contribution rate
would decrease to 20.308% oft he l' eportable earnings of ne w employees. The em ployee's
contribution remains 9%. This change will reduce the employer's costs for retirement benefits
over time as current employees are replaced.
OPTIONS CONSIDERED:
Last year's negotiations with the public safety bargaining units considered a variety of options in
order to realize savings in overall personnel costs.
1
9, The percentage of final compensation to be provided for each year of
credited current service as a local miscellaneous member entering
membership for the first time in the miscellaneous classification after July
1, 2011 shall be determined in accordance with Section 21354 of said
Retirement Law (2% at age 55 Modified and Full).
10. The percentage of final compensation to be provided for each year of
credited prior and current service as a local safety member entering
membership in the safety classification on or prior to the effective date of
this amendment to contract shall be determined in accordance with
Section 21363.2 of said Retirement Law (3% at age 50 Full).
11. The percentage of final compensation to be provided for each year of
credited current service as a local safety member entering membership for
the first time in the safety classification after the effective date of this
amendment to contract shall be determined in accordance with Section
21363.1 of said Retirement Law (3% at age 55 Full).
12. Public Agency elected and elects to be subject to the following optional
provisions:
a. Section 21573 (Third Level of 1959 Survivor Benefits).
b. Section 20965 (Credit for Unused Sick Leave).
c. Section 21335 (5% Cost-of-Living Allowance) for those local
miscellaneous members and local safety members entering
membership in the miscellaneous or safety classification on or prior
to July 1 , 2008.
d. Section 20042 (One-Year Final Compensation) for local
miscellaneous members and for those local safety members
entering membership on or prior to the effective date of this
amendment to contract.
e. Section 21024 (Military Service Credit as Public Service).
f. Section 20903 (Two Years Additional Service Credit).
g. Section 21027 (Military Service Credit for Retired Persons).
h. Section 21023.5 (Public Service Credit for Peace Corps,
AmeriCorps VISTA, or AmeriCorps Service).
i. Section 20475 (Different Level of Benefits). Section 21335 (2%
Annual Cost~of-Living Allowance Increase) is applicable to local
miscellaneous and local safety members entering membership for
the first time in the miscellaneous or safety classification after July
1, 2008.
Section 21354 (2% @ 55 Full formula) is applicable to local
miscellaneous members entering membership for the first time in
the miscellaneous classification after July 1, 2011.
Section 21363.1 (3% @ 55 Full formula) and Section 20037 (Three~
Year Final Compensation) are applicable to local safety members
entering membership for the first time in the safety classification
after the effective date of this amendment to contract.
13. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
14. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21573 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local miscellaneous members and local safety members.
b. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
C. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
15. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
16. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B.
This amendment shall be effective on the 4th day of June
2012
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF ROHNERT PARK
BY BY
KAREN DE FRANK, CHIEF PRESIDING OFFICER
CUSTOMER ACCOUNT SERVICES DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Witness Date
Attest:
Clerk
AMENDMENT CalPERS ID #1238309969
PERS-CON-702A
ITEM NO. 5.C.2
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and TomorrolV. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: April 24, 2012
Depmiment: Development Services
Submitted By: Darrin Jenkins, Director Development Services
Prepared By: Marilyn Ponton, Planning& Building Manager
Agenda Title: Approving an Amendment to the Development Agreement between the
City of Rohnert Park and Sonoma Mountain Village LLC and KDRP LLC.
RECOMMENDED ACTION:
Staff recommends that the City Council take the following actions:
1. Staff recommends Adoption of Ordinance No. 2012-847 amending the Development
Agreement for the Sonoma Mountain Village Planned Development on property located
southwest of the intersection of Bodway Parkway and Camino Colegio
(APNs 046-051-045, 046-051-040, and 046-051-042).
BACKGROUND:
On September 14, 2010,the the City Council considered and adopted Ordinance No. 825
approving a Development Agreement between the City of Rohnert Park and Sonoma Mountain
Village LLC/KDRP, LLC.
In the approval, Section 3.05.C of the Development Agreement prohibited the use of the property
for a school site. The parties to the Development Agreement now desire to amend the agreement
to allow school uses on the property subject to the prior review and approval by the City Council
of the City of Rohnert Park.
On March 27, 2012 the City Council introduced Ordinance No. 847 (4-0-1) amending the
Development Agreement to allow school uses with the prior approval of the City Council and it
is now before City Council for adoption.
PROPOSED PROJECT: Adoption of Ordinance No. 847: Amendment to the Development
Agreement between the City of Rohnert Park, and Sonoma Mountain Village, LLC and KDRP
LLC.
OPTIONS CONSIDERED: None
FISCAL IMPACTIFUNDING SOURCE: No fiscal impacts are anticipated from the
recommended action.
1
WHEREAS, pursuant to California State Law and the RPMC, public hearing notices
were mailed to all property owners within an area exceeding a three hundred foot radius of the
subject property and a public hearing was published for a minimum of 10 days prior to the first
public hearing in the Community Voice;
WHEREAS, on March 27, 2012 the City Council held a public hearing at which time
interested persons had an opportunity to testify either in support or opposition to the proposed
Development Agreement Amendment;
WHEREAS, the City Council has reviewed and considered the information contained in
proposed Development Agreement Amendment.
NOW, THEREFORE the City Council of the City of Rohneli Park does ordain as
follows:
SECTION 1. Findings for Adoption of Development Agreement
The City Council has reviewed Planning Application No. PL20l1-009DA Amend,
Amendment to the Development Agreement for Sonoma Mountain Village and hereby makes the
following findings:
A. A duly noticed public hearing regarding the proposed Development Agreement
Amendment was held by the Planning Commission on January 12,2012 in conformance with the
notice provisions of Government Code ~~ 65090 and 65091 and the requirements of the RPMC.
B. A duly noticed public hearing regarding the proposed Development Agreement
Amendment was held by the City Council on March 27, 2012 in conformance with the notice
provisions of Government Code ~~ 65090 and 65091 and the requirements of the RPMC.
C. The Development Agreement, as amended by the proposed Development
Agreement Amendment (attached as Exhibit A) is consistent with the General Plan, and would
direct the Project's development in an orderly manner that benefits the City.
SECTION 2. Adoption of Development Agreement Amendment
The City hereby adopts the Development Agreement Amendment in substantially similar
form as attached hereto and incorporated herein as Exhibit A.
SECTION 3. Compliance with the California Environmental Quality Act.
The City Council has certified a Final Environmental Impact Report for the Sonoma
Mountain Village Planned Development, which evaluated the impacts of the Project, including
implementation of this ordinance, and adopted associated CEQA Findings, a Statement of
Overriding Considerations, and the Mitigation Monitoring and Reporting Program in Resolution
No. 2010- 101.
OAK #4846-3333-8126 vI
2
SECTION 4. Compliance with State Law
A. The City will act in accordance with the provisions of Government Code 99
65856(e) and 66006.
B. In accordance with Government Code 99 65868.5, no later than 10 days after the
City enters into the Development Agreement Amendment, the City Clerk will record the
Development Agreement Amendment with the County Recorder.
C. In accordance with Government Code 99 65865.1 and RPMC Section
17.21.050(A), the City will conduct an annual review of the Development Agreement, as
amended by the Development Agreement Amendment, to ensure compliance with the terms.
SECTION 5. Severability.
The City Council hereby declares that every section, paragraph, sentence, clause, and
phrase of this ordinance is severable. If any section, paragraph, sentence, clause or phrase of this
ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or
unconstitutionality shall not affect the validity or constitutionality of the remaining sections,
paragraphs, sentences, clauses, or phrases.
SECTION 6. Effective Date.
This ordinance shall be in full force and effective 30 days after its adoption, and shall be
published and posted as required by law.
This ordinance was introduced by the Council of the City of Rohnert Park on March 27, 2012,
and was adopted on April 24, 2012 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
Mayor
ATTEST:
Acting Deputy City Clerk
APPROVED AS TO FORM:
City Attorney
OAK #4846-3333-8126 vI
3
EXHIBIT "A"
FIRST AMENDMENT TO
DEVELOPMENT AGREEMENT
THIS FIRST AMENDMENT TO DEVELOPMENT AGREEMENT ("Amendment") is entered
into as of the day of 2012, by and among SONOMA MOUNTAIN VILLAGE,
LLC, a California limited liability company ("SMV"), KDRP LLC, a California limited liability company
("KDRP"), and the CITY OF ROHNERT PARK, a California municipal corporation ("City"), SMVand
KDRP are sometimes collectively referred to herein as "Developer," and City and Developer are
sometimes referred to herein as a "Party" and collectively as "Parties."
RECIT ALS
A. The Parties have previously entered into that certain Development Agreement by and
among the City of Rohneli Park and Sonoma Mountain Village, LLC and KDRP LLC dated as of
September 14,2010 and recorded on October ],20]0 as Instrument Number 20]0084467 in the Official
Records of Sonoma County ("Development Agreement").
B.
school site.
Section 3.05.C of the Development Agreement has prohibited use of the Property for a
C. The Parties now desire to amend the Development Agreement to allow school uses on the
Property subject to prior review and approval by the City Council of the City of Rohneli Park.
AGREEMENT
NOW, THEREFORE, in consideration of the promises, covenants and provisions set forth herein,
the receipt and adequacy of which is hereby acknowledged, the parties agree as follows:
]. Defined Terms. All capitalized terms used and not otherwise defined in this Amendment
shall have the same meaning in this Amendment as in the Development Agreement.
2, Amendment of Development Agreement. Section 3.05, subsection C of the Development
Agreement is amended and restated in its entirety to read as follows:
"Notwithstanding any other provision of this Agreement to the contrary, and regardless of
approvals which may be given by any public school district, the California Department of Education, or
any other State or local agency, the parties agree that prior to either a) the submission of an application for
any City permit for development of a school, as defined below, in the SMV -PO Zoning District, or b) any
demolition, grading, remodel or other construction work undeliaken to develop a school in the SMV -PD
Zoning District, Developer shall first receive formal approval of the City Council. Developer fmiher
agrees that all applications for permits and all actions taken in pursuit of approvals for development of a
school on the Property shall comply with all requirements of Chapter 17.06, Article XV.A of the Rohnert
Park Municipal Code, including requirements for Design Review, and that upon completion of
construction, and in any event prior to occupancy, Developer shall obtain a determination from the City
Manager or his or her designee that the work on the property has complied with the requirements of this
subsection 3.05.C and all permits and approvals described herein. As used in this subsection 3.05.C,
"school" shall have such meaning as the term "educational institution" defined in Section 17.04.030 of
the Rohnert Park Municipal Code."
OAK #4830-8574-2350 vI
1
3. Effect of Amendment. Except to the extent the Development Agreement is modified by
this Amendment, the remaining terms and provisions of the Development Agreement shall remain
unmodified and in full force and effect. In the event of a conflict between the terms of the Development
Agreement and the terms of this Amendment, the terms of this Amendment shall prevail.
4. Counterparts. This Amendment may be executed in counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same Amendment.
IN WITNESS WHEREOF, this Amendment has been entered into by and between Developer and
City as of the day and year first above written.
CITY:
City of Rohnert Park, a municipal corporation
By:
Gabriel A, Gonzalez, City Manager
Date Signed:
Approved as to Form:
By:
City Attorney
Attest:
By:
City Clerk
DEVELOPER:
Sonoma Mountain Village, LLC, a California limited
liability company
By:
Name:
Title:
and
KDRP LLC, a California liability company
By:
Name:
Title:
OAK #4830-8574-2350 vI
2
SUMMARY OF ORDINANCE NO. 847 OF THE CITY OF ROHNERT PARK,
CALIFORNIA, APPROVING AN AMENDMENT TO THE DEVELOPMENT
AGREEMENT BETWEEN THE CITY OF ROHNERT PARK, SONOMA MOUNTAIN
VILLAGE, LLC AND KDRP LLC FOR DEVELOPMENT OF THE PROPERTY
LOCATED AT VALLEY HOUSE DRIVE AND BODWAY PARKWAY (APN'S 46-051-
040,46-051-042, and 46-051-045) IN ROHNERT PARK, CA
Pursuant to Government Code Section 36933 (c), the following constitutes a summary of
Ordinance No, 847 introduced by the Rohnert Park City Council on March 27, 2012 and
scheduled for consideration of adoption on April 24, 2012 at its meeting to be held in the City
Council Chambers, 130 A vram Avenue., Rohneli Park, California.
The purpose of Ordinance No. 847 is to approve an amendment to Section 3.05
subsection C of the Development Agreement between the City of Rohnert Park and Sonoma
Mountain Village, LLC and KDRP LLC. Section 3.05 subsection C prohibits the use of the
Sonoma Mountain Village property for a school site. This ordinance will allow school uses on
the property subject to prior review and approval by the City Council of the City of Rohnert
Park.
A certified copy of the full text of the Ordinance is posted and available for review in the City
Clerk's Office at 130 Avram Avenue, Rohnert Park, California.
This ordinance shall be in full force and effective thirty (30) days after its adoption, and
published and posted as required by law.
This ordinance was introduced by the Council of the City of Rohnert Park on the 27th
day of March 2012, and is scheduled for consideration of adoption on April 24, 2012.
Dated: April I 0,2012
Published: April 13, 2012
Carol Adams, Interim City Clerk
4/24/12 City Council Agenda
Item No. 6.B.l
DRAFT
Sonoma County Library
ROHNERT PARK-COTATI REGIONAL LIBRARY ADVISORY BOARD
Tuesday, April 17, 2012 - 4:00 P,M,
Library Conference Room - 6250 Lynne Conde Way, Rohnert Park, CA 94928
1. CONVENING & INTRODUCTIONS
1.1. New Board member Barbara Mackenzie
2. APPROVAL OF THE MINUTES OF THE MEETING OF January 2012
3. PUBLIC COMMENTS
An opportunity for members of the public to address the Board; times may be limited to three
minutes at the Chair's discretion.
4. ACTION ITEMS
4.1.Agree on methods for public to communicate with Library Advisory Board members,
Members will determine appropriate channels (em a iI, telephone, and regular mail) for
public access to advisory board members for purposes of communication (see October
2011 discussion in minutes),
4.2, Update Rohnert Park-Cotati LAB Bylaws in compliance to SCL Commission Resolution
No. 671, specifically proviso 3 on page two regarding the role of Secretary.
5. DISCUSSION ITEMS
5.1. Update on presence of Blue Boxes in Rohnert Park and Cotati.
Blue Boxes collecting donated books for charity have been obse/Ved in the community.
6. REPORTS & UPDATES
Reports and updates on library governance, management, programs, se/Vices and support
group as well as City Council activities. All items are for discussion only.
6.1. LIBRARY COMMISSIONER'S REPORT
6.2, LIBRARY DIRECTOR'S REPORT
6.3. BRANCH MANAGER'S REPORT
6.4. YOUTH MEMBER'S REPORT
6.5. FRIENDS OF ROHNERT-COTATI REGIONAL LIBRARY REPORT
6.6, CITY COUNCIL LIAISONS' REPORTS
7. ADVISORY BOARD INFORMATION ITEMS
An opportunity for members of the Advisory Board to present brief, factual information,
respond to public comments, place items on the next agenda, or to request information from
the Library Commissioner, Director or Branch Manager.
8. ADJOURNMENT
Next meetinq: Tuesday. July 17, 2012 at 4:00 p.m.
SONOMA COUNTY WASTE MANAGEMENT AGENCY
4/24/12 City Council Agend~
Item No, 6,B.2
April 18, 2012
9:00 a.m.
City of Santa Rosa Council Chambers
100 Santa Rosa Avenue
Santa Rosa, CA
Estimated Ending Time 11 :30 a.m.
*** UNANIMOUS VOTE ON ITEM #5 ***
AGENDA
Item
Action
-
1, Call to Order Regular Meeting
2, Agenda Approval
3. Public Comments (items not on the agenda)
Consent (w/attachments)
Discussion/Action
4.1 Minutes of March 21,2012
4.2 Non-Profit Organizations Grant Awards
4.3 FY 11-12 Third Quarter Financial Report
Regular Calendar
5,
Approval of the FY 12-13 Final Budget
[Mikus, Fisher](Attachments)
UNANIMOUS VOTE
All
6.
Joint Powers Agreement Expiration
[Mikus, Coleson ](Attachments)
Discussion
All
7.
Oil Program RFP
[Steinman ](Attachments)
Discussion/Action
HHW
8.
Spanish Language Outreach Services RFP
[Chilcott](Attachments)
Discussion/Action
Education
9.
Compost Operations Negotiations
[Mikus, Carter] (Attachments)
Discussion/Action
Organics
2300 County Center Drive, Suite B100 Santa Rosa, California 95403 Phone: 707/565-2231 Fax: 707/565-3701 www,recvclenow,orQ
10.
Carryout Bags Ordinance Report
[Carter](Attachments)
Discussion/Action
Planning
11.
Evaluation Process Discussion:
Executive Director and Agency Counsel
[Mikus, Coieson](Attachments)
Discussion/Action
Administration
12.
Sonoma County/City Solid Waste Advisory (SWAG)
[Barbose]
Discussion/Action
Planning
13. Attachments/Correspondence:
13.1 Director's Agenda Notes
13.2 Reports by Staff and Others:
13.2.a April and May 2012 Outreach Events
13.2.b Update Report on MCR Project
13.2.c Update Report on Extra Oil Grant Expenditures
13,2,d EPR Update Report
14. On file w/Clerk:' for copy call 565-3579
14.1 Resolutions approved in March 2012
2012-006 Resolution of the SCWMA Confirming the Sonoma County
Local Task Force on Integrated Waste Management Bylaws
14.2 Comments on Carryout Bags
15. Boardmember Comments
16. Staff Comments
17. Next SCWMA meeting: May 16, 2012
18. Adjourn
Consent Calendar: These matters include routine financial and administrative actions and are usually
approved by a single majority vote. Any Boardmember may remove an item from the consent calendar.
Regular Calendar: These items include significant and administrative actions of special interest and
are classified by program area. The regular calendar also includes "Set Matters," which are noticed
hearings, work sessions and public hearings.
Public Comments: Pursuant to Rule 6, Rules of Governance of the Sonoma County Waste Management
Agency, members of the public desiring to speak on items that are within the jurisdiction of the Agency
shall have an opportunity at the beginning and during each regular meeting of the Agency. When
recognized by the Chair, each person should give his/her name and address and limit comments to 3
minutes. Public comments will follow the staff report and subsequent Boardmember questions on that
Agenda item and before Boardmembers propose a motion to vote on any item.
Disabled Accommodation: If you have a disability that requires the agenda materials to be in an
alternative format or requires an interpreter or other person to assist you while attending this meeting,
please contact the Sonoma County Waste Management Agency Office at 2300 County Center Drive,
Suite 8100, Santa Rosa, (707) 565-3579, at least 72 hours prior to the meeting, to ensure arrangements
for accommodation by the Agency.
Noticing: This notice is posted 72 hours prior to the meeting at The Board of Supervisors, 575
Administration Drive, Santa Rosa, and at the meeting site the City of Santa Rosa Council Chambers,
100 Santa Rosa Avenue, Santa Rosa. It is also available on the internet at www.recyclenow.orQ
2300 County Center Drive, Suite B100 Santa Rosa, California 95403 Phone: 707/565-2231 Fax: 707/565-3701 www,recvclenow,orQ
4/24/12 City Council Agenda
Item No, 6.C.2
$;M ItI<4ThKv Ahn A.1 ,h<-v )~vll'!
City of Rohnert Park. 130 Avram Avenue. Rohnert Park, California 94928
Phone (707) 588-2226 · Fax (707) 792-1876 · W\\'.Y>'..JPQltYA2rg
ROHNERT P ARK CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
REGULAR MEETING NOTICE AND AGENDA
Wednesday, April 18, 2012, 9:00 a.m.
Council Chamber
130 Avram Avenue, Rohnert Park, California
Committee MemQ~rs: Gina Belforte, Council Member
Joe Callinan, Council Member
City Staff: Linda Babonis, Economic Development Manager
Call to Order
1. Public Comments
2. Economic Development Manager's meeting with SSU
3. Freeway Sign Status Report
4. Miscellaneous
Adjoummcllt
Any writings or documents related to items of business referred to on this Agenda that are subject to disclosure and
submitted to the members of the Economic Development Committee after distribution of the agenda packet will be
available for public inspection in the City Manager's Office at 130 Avram Avenue, Rohnelt Park, CA during normal
business hours.
Disabled Accommodation: If you have a disability which requires an accommodation, an alternative format, or another
person to assist you while attending this meeting, please contact (707) 588~2226 as soon as possible to ensure
arrangements for accommodation.
Distr. @ Mtg. Of: I
cc:
cc:
File:
. File:
CITY OF ROHNERT PARK
FINANCIAL
RECOVERY PLAN
April, 2012
KEY TERMS AND DEFINITIONS
1. Financial Guiding Principles
· Backbone of a recovery plan
· Detailed finance and accounting rules and
guidelines by which the City will conduct
itself as it implements a recovery plan
· "Big 4" principles are the core priorities
of the guiding principles
1
2. Financial Recovery Plan
Includes:
· Financial Guiding Principles
· 2012/2013 budget
· Fee increases
· Six-year projections/cash flow
· Buckets of Peril and Buckets of
Opportunity
3. "Buckets of Peril"
Blemishes from the past that diminish the
City's financial viability, and for which a
"work-out" and resolution program must be
identified in the FRP... and then executed
4. "Buckets of Opportunity"
Financial programs and/or assets that present
value-enhancing opportunities to improve cash
flow and restore depleted reserve accounts
2
5. Unfunded Liabilities
· General Fund cash requirements not
presently funded due to cash depletions
from previous years, e.g., insurance reserve.
· A primary objective of FRP is to adopt
annual budgets that replenish unfunded but
required accounts from revenue increases,
savings and/or proceeds from successful
execution of Buckets of Opportunities
~
FINANCIAL PRINCIPLES
AND GUIDELINES
BIG 4 FINANCIAL PRINCIPLES
1. Strive to adopt a budget by 6/30 each year using
substantiated revenue projections and realistic
expenditure projections.
2. Annually update fees for services to recover
as much as possible (but not exceed) the cost
of providing services, .and to allow for the
impacts of inflation
~
3
3. Use any revenue in excess of expenditures
remaining at the end of the fiscal year to fund
general reserves, capital project reserves, capital
equipment reserves, and liability reserves... in
accordance with Council-adopted policies.
4. Fund current year operating expenditures with
current year operating revenue.
~
FINANCIAL GUIDELINES - GENERAL
a. Utilize one-time revenue to enhance reserve
funds as appropriate or necessary.
b. Work to establish and then maintain a
"minimum reserve" for contingencies equal to
one month's expenditures. The GF re$erve shall
provide for a certain level of investment
earnings and shall serve as a cash flow reserve.
4
c. Provide for capital equipment replacement to
achieve greater efficiency and effectiveness in
operations.
d. Value employees as one of the most important
assets, and compensate them at an appropriate
level commensurate with the City's ability to pay.
e. Maintain, replace and improve infrastructure and
set aside a reasonable and prudent amount of GF
monies for capital projects, including repair of
various facilities, as part of the annual budget
process... to the greatest extent possible.
FINANCIAL GUIDELlNES-
REVENUE AND EXPENDITURES
a. Use conservative revenue estimates, to maintain
financial flexibility.
b. Continue to explore revenue-raising alternatives
as necessary, and pursue grants available to local
government.
c. Set fees such that programs funded by user fees
are self supporting.
~
5
FINANCIAL GUIDELlNES-
SPECIAL REVENUE, ENTERPRISE AND
INTERNAL SERVICE FUNDS
a. Abide by applicable rules and regulations
pertaining to expenditures of special revenue
funds, as required by each funding source.
b. Program enterprise activities to generate
sufficient revenue to support the enterprise's
operations, including overhead and internal
services, debt service, current and future capital
needs. (~
~
c. Assure Special Revenue and Enterprise Funds
adhere to all other applicable City fiscal policies.
d. Establish Internal Service Funds as appropriate
to ensure cost recovery on a fair and justifiable
basis.
e. Review annually overhead-cost transfers to the
GF from other funds.
6
FINANCIAL GUIDELINES - DEBT
a. Incur debt only for capital improvement
projects, and only if the project cannot
be funded by recurring revenue.
b. Refrain from using long-term debt
proceeds for current ongoing
expenditures
~
FINANCIAL RECOVERY PLAN -
BUCKETS OF OPPORTUNITY & PERIL
Buckets of Opportunity and Buckets of Peril
represent both upside and downside
financial/funding potential, are comprised
of a mix of influencing factors and will be
closely underwritten/evaluated by the
economy.
7
Rohnert Park's financial recovery relies in
measurable part on achieving, on a timely
basis, the upside (cash in) from Opportunities,
and minimizing downside (cash out) from
Perils... classified based on predominant factors.
The following Opportunities and Perils are
placeholders to be converted to a detailed
opportunities and perils assessment.
~
BUCKETS OF PERIL-
Working Draft
8
BUCKETS OF OPPORTUNITY-
Working Draft
SIX YEAR CASH FLOW
PROJECTIONS
· FRP includes adopted 2012/2013 budget and a
6-year projection based on a conservative
revenue forecast
· Necessary to support short-term inter-fund
borrowing
· City must live within its means by adopting balanced
annual budgets that ultimately provide sufficient
surplus to address unfunded liabilities
9
· The magnitude of future budget cost-savings or
possible future tax/revenue increases will
depend on a number of factors including annual
growth in revenue and plan for unfunded
liabilities, which rely in great part on prompt
success on the Opportunities (upside
achievement) and Perils (downside control).
~
FORMULA FOR SUCCESS,
CONSEQUENCES OF SHORTFALLS
· To the extent overall expenses grow faster than
projected revenue, the City must prevail on .
Opportunities and Perils, or face new budget cuts
and/or new tax/fee programs.
· As a protective measure, progress made will be
assessed quarterly.
(ft)
10
RECOMMENDATION
Adopt a 2012-2013 budget by July 151,
and the Financial Recovery Plan.
11
REACHING EVERY
VICTIM
Sonoma County Crime Victims' Rights Week Celebration
To celebrate courageous victims of crime, the Sonoma County District Attorney's Office invites you to
a Crime Victims' Rights Week Celebration on:
Tuesday, April 24, 2012
10:30 a.m. Gold Resolution, Sonoma County Board of Supervisors
575 Administration Drive) Santa Rosa) CA
11:15 a.m. "Walk a Mile in Their Shoes" March from the Board of
Supervisors Chambers to the Family Justice Center in recognition of
Sexual Assault Awareness Month, hosted by Verity
FamilY Justice Center: 2755 Mendocino Avenue) Santa Rosa) CA
11 :30 a.m. Celebration of Crime Victims' Rights Week
Family Justice Center
Inftrmation/ Outreach Tables and Rifreshments
12:00 p.m. Opening Remarks: Jill Ravitch, District Attorney
Guest Speaker: Terry Probyn
Recognition of Remarkable Victims
Please join us for a talk by Terry Probyn, Mother of Jaycee Lee Dugard
Abducted in June of 1991 at the age of 11, Jaycee was held in captivity by her abductors
for 18 years until August of 2009 when she and her daughters were rescued. Terry will
share her experience of horror, helplessness and anguish that over time turned into
hope, endurance and inspiration. She has dedicated her life to helping families in
similar circumstances. Her work is a testimony of hope, faith and an undying effort for
the rights of victims and their families.
Refreshments provided by Sutter Medical Center and St. Joseph Health System - Sonoma County
The National Crime Victims' Rights Week events are accessible to persons using wheelchairs and others with disabilities.
Informational material is available in large print. Assistive listening devices, material in other alternative formats, American
Sign Language interpreters and other accommodations will be made available upon request. Contact the Victim Services
Division at 707-565-8250 0/), 1-800-735-2929 (TrY). Providing at least 72 hours notice (or two week's notice for American
Sign Language interpreters) will help to ensure availability. www.da.sonoma-county.org
reek. SCTA and Caltrans are working with the Open Space District
velop an site riparian pro' at the Cresta Ranch that was
roved by t oard of Supe Isors. DF&G is requiring additional CTS
mitigation resu ting from the impacts associated with the on-site mitigation
project. Additional coho mitigati y also be required. et with DF&G
at Cresta property on 3/28 to rmit negotiation
· Project has been designated a Risk 3 project from a water quality
standpoint. This is the first Caltrans project to be designated as Risk 3 and
results in stricter complianc ents for storm water runoff and
other water quality issues. T swale may be used as a treatment
device to offset costs associated with Risk 3 water quality requirements.
Construction
· The project will likely go to bid in June. Currently, the CTC fun
vote is scheduled for April 28-29.
2. Central A and B (HOV lanes)
· Final paving is not complete and the road does not have a finished look.
. Final paving to start next
Concrete (RAe) and Ope
schedule.
3. Central C (Old Redwood Hwy I/C)
Design
· 100 % plans have been delivered to Caltrans District
· Anticipate some difficult acquisitions related to compensation. The right-
of-way capital budget could be impacted due to appraised values versus
property owners expected valuation.
Perm its/M itigation
. The Regional Board may require off-site storm water run-off and
hyrdomodification mitigation projects to offset construction impacts. This
would be similar to requirements placed on the Central A project - SCTA
mitigated for those impacts at PRMD, Sonoma County Fairgrounds, and City
of Santa Rosa.
Construction
. Project is scheduled to advertise for bids in late 2012 and to start
construction in 2013
4. MSN C-1 (E. Washington interchange)
Construction
. Construction on going.
. Utility relocation work is proceeding behind shopping center
. Northbound onramp bridge construction underway.
5. MSN C-2 (Central Petaluma HOV lanes)
PAED (Environmental).
. Caltrans has indicated that an environmental revalidation will be necessary
to address project design changes.
. SCTA will meet with the city staff and officials on April 2nd to discuss
geometric design changes to the project and tree impacts along the
Rev. 3/30/12
c:\ Users\ndonofri\AppData \Local\M icrosoft\ Windows\ Tern pora ,
corridor. Anticipate storm water run-off and hydromodification issues
similar to Central A project as described above in Central C.
Design
. Design consultant submited 65% plans to Caltrans for review.
Petaluma River Bridge and Petaluma Blvd South interchange)
Design
. B-2 plans hav ted and sent to Caltrans HQ for review.
Caltrans is struggling with inclusion of utility relocation plans being
incorporated into their standard contracting format.
. R/W appraisal and offer process has started and is on the critical path for
advertising the project for construction. Difficult acquisitions are
anticipated. A Resolution of Necessity ( ) was approved by the Board of
Supervisors on Feb 7, Feb 28 and March 20. The last RONs are scheduled
for April 10.
Perm its/M itigation
. Caltrans is pursuing 401,404, and 16
permits will be obtained by mid-April.
. Caltrans is working on off-site riparian mitigation on Tolay Creek that is
owned by the So nd Trust.
for the entire project. This limitation may not allow construction in the
river to start in 2012.
Construction
. The project could go to bid as early as August, depending on CTC allocation
of funds vote currently scheduled for May 23-24.
. CTC considers this a medium high risk project for delivery to meet the Dec
2012 award deadline. A number of state-wide CMIA projects are in the
same situation mainly due to slippage in right-of-way delivery schedules.
. Construction staging for falsework beam placement across Hwy 101 at the
Petaluma Boulevard South Interchange Change (PBS I/C) and girder lift and
setting across traffic lanes on the Petaluma River Bridge will require
closures of the SB direction of Hwy 101 at nighttime for approximately 30
to 40 nights. lakeville Hwy (state) and lakeville Road (county) will be used
as a detour route. Various temporary closures of the PBS I/C ramps will
require detouring of traffic through the City of Petaluma for two to four
weeks at various times through the three year project. Only one ramp will
be closed at a time. Detours will start in 2013. SCT A and Caltrans will
present more detailed traffic detouring information to the SCTA and the
City of Petaluma as the project moves closer to bid.
7. MSN (-3
Design
. Final plans for the Hwy 116 Separation bridges at lakeville Hwy have been
submitted to Caltrans. This project is on a fast track in order to be eligible
for possible CMIA bid savings.
R/W
Rev. 3/30/12
c:\ Users\ndonofri\AppData \local\Microsoft\ Windows\ Tem pora'
· Appraisals are complete and the acquisition process is moving forward for
the two local agency parcels that need to be acquired for the project. A
construction and maintenance (C&M) agreement with SMART is being
processed.
Permits/M itigation
· Caltrans is pursuing 401,404, and 1602 permits. It is anticipated that
permits will be obtained by the end of April.
· SCTA questing that the CTC allocate $32.4M CMIA funds to the ject.
CTC nticipates allocating Northern California bid savings to several
rOjects that can be delivered in time to meet the Dec 2012 award
eadline
Both decks have been upoured".
t Barr' significant
be by the end April
late fall when
9. Highway 1
Project desig ntin
Uready to list" (RTL) s
is estimated for April
10. Highway 116 Forestville at Mirabel Road Improvements
Progress continues on the development of the Project Study Report / Project
Report. Final Environmental Document is currently estimated to be complete in
January of next year although the team is striving to complete it sooner to
provide more time for Right of Way acquisition. Design phase completion is
estimated for Spring of 2013 and construction is estimated to begin in 2014. This
project is programmed to receive $2M in Prop 18 (SLPP) funding.
11. Highway 116/121 Intersection Improvements
Draft cooperative agreements were considered earlier on today's Agenda. Staff is
coordinating with county counsel and county TPW staff.
Rev. 3/30/12
c:\ Users\ndonofri\AppData \Local\M icrosoft\ Wi ndows\ Tem pora r
CITY OF ROHNERT PARK
FINANCIAL
RECOVERY PLAN
April, 2012
KEY TERMS AND DEFINITIONS
1. Financial Guiding Principles
· Backbone of a recovery plan
· Detailed finance and accounting rules and
guidelines by which the City will conduct
itself as it implements a recovery plan
· "Big 4" principles are the core priorities
of the guiding principles
1
2. Financial Recovery Plan
Includes:
· Financial Guiding Principles
· 2012/2013 budget
· Fee increases
· Six-year projections/cash flow
· Buckets of Peril and Buckets of
Opportunity
3. "Buckets of Peril"
Blemishes from the past that diminish the
City's financial viability, and for which a
"work-out" and resolution program must be
identified in the FRP... and then executed
4. "Buckets of Opportunity"
Financial programs and/or assets that present
value-enhancing opportunities to improve cash
flow and restore depleted reserve accounts
2
5. Unfunded Liabilities
· General Fund cash requirements not
presently funded due to cash depletions
from previous years, e.g., insurance reserve.
· A primary objective of FRP is to adopt
annual budgets that replenish unfunded but
required accounts from revenue increases,
savings and/or proceeds from successful
execution of Buckets of Opportunities
~
FINANCIAL PRINCIPLES
AND GUIDELINES
BIG 4 FINANCIAL PRINCIPLES
1. Strive to adopt a budget by 6/30 each year using
substantiated revenue projections and realistic
expenditure projections.
2. Annually update fees for services to recover
as much as possible (but not exceed) the cost
of providing services, .and to allow for the
impacts of inflation
~
3
3. Use any revenue in excess of expenditures
remaining at the end of the fiscal year to fund
general reserves, capital project reserves, capital
equipment reserves, and liability reserves... in
accordance with Council-adopted policies.
4. Fund current year operating expenditures with
current year operating revenue.
~
FINANCIAL GUIDELINES - GENERAL
a. Utilize one-time revenue to enhance reserve
funds as appropriate or necessary.
b. Work to establish and then maintain a
"minimum reserve" for contingencies equal to
one month's expenditures. The GF reserve shall
provide for a certain level of investment
earnings and shall serve as a cash flow reserve.
.~
4
c. Provide for capital equipment replacement to
achieve greater efficiency and effectiveness in
operations.
d. Value employees as one of the most important
assets, and compensate them at an appropriate
level commensurate with the City's ability to pay.
e. Maintain, replace and improve infrastructure and
set aside a reasonable and prudent amount of GF
monies for capital projects, including repair of
various facilities, as part of the annual budget
process... to the greatest extent possible.
FINANCIAL GUIDELlNES-
REVENUE AND EXPENDITURES
a. Use conservative revenue estimates, to maintain
financial flexibility.
b. Continue to explore revenue-raising alternatives
as necessary, and pursue grants available to local
government.
c. Set fees such that programs funded by user fees
are self supporting.
(Gi)
5
FINANCIAL GUIDELlNES-
SPECIAL REVENUE, ENTERPRISE AND
INTERNAL SERVICE FUNDS
a. Abide by applicable rules and regulations
pertaining to expenditures of special revenue
funds, as required by each funding source.
b. Program enterprise activities to generate
sufficient revenue to support the enterprise's
operations, including overhead and internal
services, debt service, current and future capital
needs. (~
~'
c. Assure Special Revenue and Enterprise Funds
adhere to all other applicable City fiscal policies.
d. Establish Internal Service Funds as appropriate
to ensure cost recovery on a fair and justifiable
basis.
e. Review annually overhead-cost transfers to the
GF from other funds.
(i))
-=--
6
FINANCIAL GUIDELINES - DEBT
a. Incur debt only for capital improvement
projects, and only if the project cannot
be funded by recurring revenue.
b. Refrain from using long-term debt
proceeds for current ongoing
expenditures
~..\.
~
FINANCIAL RECOVERY PLAN -
BUCKETS OF OPPORTUNITY & PERIL
,
Buckets of Opportunity and Buckets of Peril
represent both upside and downside
financial/funding potential, are comprised
of a mix of influencing factors and will be
closely underwritten/evaluated by the
economy.
7
Rohnert Park's financial recovery relies in
measurable part on achieving, on a timely
basis, the upside (cash in) from Opportunities,
and minimizing downside (cash out) from
Perils... classified based on predominant factors.
The following Opportunities and Perils are
placeholders to be converted to a detailed
opportunities and perils assessment.
~
BUCKETS OF PERIL-
Working Draft
8
BUCKETS OF OPPORTUNITY-
Working Draft
(fj/.':-'
\ 7
Economic
Development
Program.-. Green
Music Center
SIX YEAR CASH FLOW
PROJECTIONS
· FRP includes adopted 2012/2013 budget and a
6-year projection based on a conservative
revenue forecast
· Necessary to support short-term inter-fund
borrowing
· City must live within its means by adopting balanced
annual budgets that ultimately provide sufficient
surplus to address unfunded liabilities
9
· The magnitude of future budget cost-savings or
possible future tax/revenue increases will
depend on a number of factors including annual
growth in revenue and plan for unfunded
liabilities, which rely in great part on prompt
success on the Opportunities (upside
achievement) and Perils (downside control).
~
FORMULA FOR SUCCESS,
CONSEQUENCES OF SHORTFALLS
· To the extent overall expenses grow faster than
projected revenue, the City must prevail on
Opportunities and Perils, or face new budget cuts
and/or new tax/fee programs.
· As a protective measure, progress made will be
assessed quarterly.
(ft)
10
RECOMMENDATION
Adopt a 2012-2013 budget by July 151,
and the Financial Recovery Plan.
11
CITY OF ROHNERT PARK
FINANCIAL
RECOVERY PLAN
April, 2012
KEY TERMS AND DEFINITIONS
1. Financial Guiding Principles
· Backbone of a recovery plan
· Detailed finance and accounting rules and
guidelines by which the City will conduct
itself as it implements a recovery plan
· "Big 4// principles are the core priorities
of the guiding principles
FINANCIAL GUIDELlNES-
SPECIAL REVENUE, ENTERPRISE AND
INTERNAL SERVICE FUNDS
a. Abide by applicable rules and regulations
pertaining to expenditures of special revenue
funds, as required by each funding source.
b. Program enterprise activities to generate
sufficient revenue to support the enterprise's
operations, including overhead and internal
services, debt service, current and future capital
needs.
~
c. Assure Special Revenue and Enterprise Funds
adhere to all other applicable City fiscal policies.
d. Establish Internal Service Funds as appropriate
to ensure cost recovery on a fair and justifiable
basis.
e. Review annually overhead-cost transfers to the
GF from other funds.
6
FINANCIAL GUIDELINES - DEBT
a. Incur debt only for capital improvement
projects, and only if the project cannot
be funded by recurring revenue.
b. Refrain from using long-term debt
proceeds for current ongoing
expenditures
~
FINANCIAL RECOVERY PLAN -
BUCKETS OF OPPORTUNITY & PERIL
I
Buckets of Opportunity and Buckets of Peril
represent both upside and downside
financial/funding potential, are comprised
of a mix of influencing factors and will be
closely underwritten/evaluated by the
economy.
7
· The magnitude of future budget cost-savings or
possible future tax/revenue increases will
depend on a number of factors including annual
growth in revenue and plan for unfunded
liabilities, which rely in great part on prompt
success on the Opportunities (upside
achievement) and Perils (downside control).
~
FORMULA FOR SUCCESS,
CONSEQUENCES OF SHORTFALLS
· To the extent overall expenses grow faster than
projected revenue, the City must prevail on
Opportunities and Perils, or face new budget cuts
and/or new tax/fee programs.
· As a protective measure, progress made will be
assessed quarterly.
(ft)
10
RECOMMENDATION
Adopt a 2012-2013 budget by July 151,
and the Financial Recovery Plan.
11
Adams. Carol
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ROHNERT PARK
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1
COURTESY AGENDA
04/10/2012
jconnie Bolmeier
Rohnert Park-Cotati Regional Library
6250 Lynne Conde Way
Rohnert Park, CA 94928
City Clerk's Archive
City Hall
Mission Statement
"We Care for Our Residents by Working Together to
Build II Better Community for Today llnd Tomorrow. "
City of Rohnert Pal'k.+ 130 A vram Avenue + Robnert Park, California 94928
Phone: (707) 588-2225+ FAX: (707) 792-1876+ WEB: www.rpcitv.org
ROHNERT PARK CITY COUNCIL
SPECIAL MEETING
NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN that a SPECIAL MEETING of the
ROHNERT PARK CITY COUNCIL
.will be held 011
Tuesday, April 10, 2012 at 4:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram AveIlue, Rohnert Park, California
Said special meeting .shall be (or the purpose of the. f()lIowiIlg:
4:00 p.m.
1. CITY COUNCIL SPECIAL MEETING - Call to Order/Roll Call
(Ahanotu _ BelfOlie _Callinan_Stafford _ Mackenzie ~
2. PRESENTATIONS
A. Proclaiming April 22-28 National Crime Victims' Rights Week in the City of Rohnert Park
B. Mayor's Proclamation to Rancho Cotate High School's Award-winning 2011-2012 Virtual
Enterprise Class Businesses; Winners of Three Awards at the 8th Annual Bay Area Trade
Show for Virtual Enterprise International
3. WORK SESSION for REVIEW of BUDGET FY 2012-13
A. Review of City of Rohnert Park Strategic Plan 2012-2016
i. Council discussion/direction
B. Review and Discussion of Implementation Action Plan Draft
i. Council discussion/direction
C. Presentation of City of Rohnert Park Long-Term Financial Recovery Plan
i. Council discussion/direction
City of Rohnert Park SPECIAL MEETING Agellda - City Council
D. Measure E
i) Backgraund
ii) Present Revenue and Projectians
iii) Patential Impacts af 'Measure E' Sunset
a. Council discussion/direction
4. PUBLIC COMMENTS
Far public camment only an.items listed an this agenda (limited to. three minutes per appearance
with a 30 minute tatal time limit, or allocatian af time based an number af speaker cards
submitted). Please fill aut a speaker cq.rd priar to. speaking.
5. ADJOURNMENT of City Council Special Meeting
DISABLED ACCOMMODATION:. If yau have adisability\^,!hich requires an interpreter ar ather
persan to. assist yau while attending this City Cauncil meeting, please cantact the City Clerk's Office at
(707) 588-2227 at least 72 haurs priar to. themeetingta ensure arrangements far accammadatian by the
City. Please natify the City Clerk's Office assoanas passible ifyau have a visual impairment requiring
meeting materials to. be praduced in anather farmat (Braille, audia-tape, etc.)
CERTIFICATION OF POSTING OF AGENDA
I, Carol Adams, Interim City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the
April 10, 20 I 2, Special Meeting of the Rohnert Park City Council was posted and available for review on
April 6, 20 I 2, at Rohnert Park City Hall, 130 A vram A venue, Rohnert Park, California 94928. The agenda
is also available on the City web site at www.rpcity.org,
Carol Adams, Interim City Clerk
041012 AGENDA-SPECIAL MEETING OF THE CITY COUNCIL
4/1 0/12 City Council Special Meeting
Item No. 2.A
U
U
U
G
U,
U
v
N
O
7
N
z
Offite of the vapor of the Citp of Robnert park, California
Pro clamatto n
I, Jake Mackenzie, as Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby Proclaim that
. ecowtitron mt 001tor be cattferreA tlpvn
`THE FUNNY FACE PLACE' and `SWEET BABY CAKES'
Under the Direction of
DENNIS MAGATELLI
RCHS Award- winning 2011 -2012 Virtual Enterprise Class Businesses
Winners of three Awards
At the Stn Annual Bay Area Trade Show for Virtual Enterprise International
Congratutation!5 on your Raomp iAment!5
Proclaimed this 160 day ofApril, 2012
bp:
Ja a Mackenzie, Mayor
4/10/12 City Council
Special Meeting
Item No.3
THE OFFICE OF THE CITY MANAGER
City of Rohnert Park. 130 Avram Avenue. Rohnert Park, CA 94928. [707] 588-2226 . Fax: [707] 792-1876
TO:
FROM:
DATE:
RE:
City Council
Gabriel A. Gonzalez, City Manager
Cathy anne, Interim Finance Director
April 6, 2012
Budget FY 13 Study Session # 1
Introduction
In the past few years much of the topic of conversation regarding the City's financial situation
has been about structural deficits, operating cash shortage, unfunded liabi] ities and even the
possibility of bankruptcy. Acknowledging our financial crisis was an important step towards
restoring some level of stability. Now, I believe our focus should be on charting a course that
will lead towards recovering from financial crisis.
During last year's budget process, City Council addressed several major policy related items that
were impeding our ability to recognize our true financial picture. For instance, Council
discussed and subsequently adopted policies that would begin to address these unfunded
liabilities. Reserve accounts were established to set aside mOney to fund these liabilities.
Also, the City Council adopted several policies to address future General Fund cash reserves.
Due to our current shortage of revenues, the policies are perhaps more symbolic in terms of our
ability to actually set aside money. Nevertheless, these policies are fundamental elements that
are needed in order to construct a solid foundation from which to rebuild our financial solvency.
The budget process for developing the FY 12-13 budget will continue to build upon this
foundation.
In our first study session with City Council, staff will present a review of the City of Rohnert
Park Strategic Plan 20] 2-16, discuss the Implementation Action Plan, discuss the need to
develop a Long- Tenn Recovery Plan, and conclude with a discLlssion of Measure E.
Strate2ic Plan
In December 2011, the City Council adopted the City of Rohnert Park Strategic Plan 2012-16
(SP). The SP will serve as our map to guide the City towards achieving its four major goals:
practice participative leadership, achieve and maintain financial stability, ensure the effective
delivery of public services, and continue to develop a vibrant conm1Unity. I believe these goals
are attainable and realistic with respect to the City being able to allocate the necessary resources
to achieving them.
Implementation Action Plan
Furthennore, a strategic plan is only as good as the commitment by the organization to adhere to
the charted course identified. The follow-up document to the SP is the Implementation Action
Plan (Plan). Staff has developed a draft Plan that allocates city resources to each of the
strategies. Our approach is to be realistic in terms of what strategies we could actually commit to
working on in each fiscal year. Also, we realize that we are already doing more with less.
However, the SP and the Plan maybe tools for management to utilize, but if we are going to be
successful in achieving our goals we will require the assistance of our employees.
To this end, management sought input and ideas from our employees to develop the Plan. In
addition, the Lead Person and Team Members' assignments were given to employees at all levels
of the organization. As I see it the SP and Plan are organizational tools for every employee to
utilize on a daily basis to fulfill our mission.
Lon2 Term Financial Recovery Plan
Realizing that our financial situation is the culmination of the past decade, likewise, it will take
the City several years to rebuild financial sustainability. While our Strategic Plan will guide the
organization for the next 3-5 years, I believe it is just as important to develop a Long Tenn
Financial Recovery Plan (FRP) that not only incorporates past fiscal policies that we have
adopted, but sets standards of financial stewardship that we desire to achieve.
By now we have established that, as an organization, we are moving away from the practice of
being reactive to being proactive. There are several reasons for developing an FRP. One, the
organization analyzes potential external and internal factors that could negatively affect city
finances and develop countermeasures to these potential threats. Two, instead of just projecting
revenues and expenditures for the current fiscal year, we will conduct projections on a long-term
basis. This task is important because again it will help evaluate future implications of decisions
we make today. Another benefit is that the FRP will help the City better allocate resources to
meet current and future service levels.
Measure E Discussion
The passage of Measure E by the city voters has prevented to our present financial condition
from worsening. One thing that stands out from the process is that a lot of work went into
communicating the need for the measure to the community yet it only passed with a 55% voter
approval. I view this percentage as an indication that not all of the voters were convinced of the
City's financial crisis and the need for this measure. To be consistent with our new proactive
approach, we need to start planning strategies to mitigate the financial impacts we will Glce when
Measure E sunsets.
Measure E is a vital revenue source to fund city services. Without Measure E, city services
would be reduced and in some instances eliminated. This possibility will continue to exist if
Measure E sunsets and we have not realized new sustainable revenues to make up for this
shortfall. The purpose of this budget item is to stimulate discussion on what steps the City will
need to undertake to prepare for the sunset of Measure E.
4/10/12 City Council
Special Meeting Agenda
Item No. 3.A
Management
Pa rtners
November 30, 2011
Mr. Gabriel Gonzalez
City Manager
City of Rohnert Park
130 A vram Avenue
Rohnert Park, CA 94928
Dear Mr. Gonzalez:
Management Parb1ers is pleased to deliver the following strategic plan for the City of Rohnert
Park. This plan is the result of broad-based input from the community and City organization
and two facilitated strategic planning sessions conducted with both staff and the City Council.
The strategic plan articulates the City's vision, mission, and values, as well as important goals
and strategies to be pursued over the next three to five years.
We look forward to continuing to assist the City of Rohnert Park with the development of an
implementation action plan once the City Council has adopted the strategic plan.
Sincerely,
ffi#v4'f-lL
Cathy Standiford
Senior Manager
'730 MADISON ROAD. CINCINNATI, OH 45206. 5'3 86' 5400 . FAX B6' 3480
2107 NORTH FIRST STREET. SUITE 470 . SAN JOSE. CA 95'31 . 40B 437 5400 . FAX 453 6'9'
5 PARK PLAZA. SUITE 1520 . IRVINE, CA 926.'4. 949 222 'OB2 . WWW.MANAGEMENTPARTNERS.COM
Strategic Plan 2012-2016
Table of Contents
Management Partners
Table of Contents
B a ckgro un d ...................................................................................................................................... .......... 1
Strategic Planning Process Overview..... ........ ...................................... ................... ..... .... ............ 1
Ci ty of Rohnert Park Strategic Plan .................. ................................................................ .................... 4
OUR VISION ........ ...... ....................... .......................... .......... ............... ................. ..................... ...... 4
OUR MISSION ........ ......................... .................... ................................. ............................. ...... ........ 5
OUR VALUES..... ...................................... ................ ......... .................................... ..... ..................... 5
Value: Integrity............... ......... ............ .............. ...................................................... ................. 6
Value: Fiscal Responsibility................. ...... ......... ........ ................. ............................................. 6
Value: Communication............... .................... .......... .......... .................................................. ..... 6
Value: Innovation and Creativity................................ ............. ................................................. 6
Value: Collaboration ...... .......................... ..................... .... .... ................. ..................... ............... 7
GOALS AND STRATEGIES........... ........... ......... ............ ................ .................................... ............ 7
GOAL A: Practice participative leadership at all levels............................................................ 7
GOAL B: Achieve and maintain financial stability. .................................................................8
GOAL C: Ensure the effective delivery of public services. .................,......................................8
GOAL D: Continue to develop a vibrant community............................................................... 8
Communication and Accountability for the Strategic Plan .................................................;........... 9
Next Steps and the Bike Rack .............................................................................................................. 10
Next Steps................................................................................................................................... .... 10
Bike Rack ...... .............. ................ ................. ............. ....... ............ .............. ............ ............ .............. 10
Attachment A - Graphic Representation of Goals and Strategies ................................................ 11
Attachment B - Glossary of T erms...................................................................................................... 12
Strategic Plan 2012-2016
Background
Management Partners
In May 2011 the City of Rohnert Park retained Management Parhlers to
facilitate a process to develop a strategic plan. The City envisioned a
strategic plan that would provide a framework to link together the
economic development plan, capital improvement program, budget
process, policy issues, organizational efficiencies and the General Plan. A
Strategic Planning Steering Committee was formed early in the process to
provide guidance and input to the process. TIle steering committee was
comprised of 20 supervisors and managers, including members of the
City's executive team.
Strategic Planning Process Overview
The strategic planning process began with an analysis of strengths,
limitations, opportunities and threats (SLOT) identified through a series
of interviews, focus groups with staff and community representatives,
and a survey of City commissioners. Management Partners interviewed
the Mayor, members of the City Council and the City Manager to confirm
the strategic planning process and hear initial ideas.
Over fifty staff representatives were randomly selected to confidentially
inform the process. Staff were asked to identify the strengths, limitations,
opportunities and threats of Rohnert Park and to brainstorm words and
phrases that define the mission of the City of Rohnert Park and their
vision for the future of the community. Staff were also asked to identify
values they believe are important to being an effective organization. The
staff focus groups were comprised of representatives from all levels of the
organization, from line staff to management, and all city departments.
A focus group of community stakeholders was also held and included
representatives from the business community, local schools, the health
system, adult and youth development community providers, and
community partners. As with the staff groups, participants were asked
for their perspectives on the strengths, limitations, opportunities and
threats of Rohnert Park.
Finally, an online survey was administered to solicit input from members
of the City's eight commissions. Representation from each body was
reflected in the final analysis.
Management Partners provided guidance to staff who prepared an
environmental scan of current and future factors influencing the City. The
1
Strategic Plan 2012-2016
Background
Management Partners
combination of broad~based qualitative input and quantitative trend data
laid the foundation for two highly interactive workshops with staff and
the City Council during which a vision, mission: values and goals and
strategies were developed and confirmed. A graphic recorder captured
the results of the Council workshop conducted on November 5, 2011 in a
visual, "storyboard" format.
A graphic representation of the strategic planning process is presented on
the following page.
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2
Strategic Plan 2012-2016
Background
Management Partners
The City of Rohnert Park Strategic Plan sets a clear vision for the
organization and establishes goals and strategies to move in that desired
future direction. In addition, the plan articulates the organization's values
and the behaviors that support them. These elements are graphically
presented in the strategic plan. The visual recording of the plan's goals
and strategies are displayed in Attachment A. The complete set of graphic
images created during the strategic planning workshop was transmitted
separately in a compressed file.
3
Strategic Plan 2012-2016
City of Rohnert Park Str~tegic Plan
Management Partners
The City of Rohnert Park is committed to achieving a shared vision for
the organization and its community. The vision, mission and values
below are the result of a thoughtful and inclusive process designed to set
the City on a course that meets the challenges of today and tomorrow. A
glossary of terms is provided in Attachment B.
OUR VISION
Rohnert Park is a thriving, family-friendly community that is a safe,
enjoyable place to live work and play.
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The City's vision sets the focus for the future. It is a statement of where
the organization is going.
4
Strategic Plan 2012-2016
City of Rohnert Park Strategic Plan
Management Partners
OUR MISSION
We care for our residents by working together to build a better community
for today and tomorrow.
~~-~
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\.
The City's mission is a statement of the purpose of the organization. It
fundamentally defines what the organization stands for and what it will
do.
OUR VALUES
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Each of these organizational values has associated behaviors that can be
demonstrated throughout the organization. The behaviors that were
identified by executive staff and the City Council are listed below.
5
Strategic Plan 2012-2016
City of Rohnert Park Strategic Plan
Management Partners
GOAL B: Achieve and maintain financial stability.
Strategies
· Enhance economic development by implementing the economic
development program
· Clarity current and projected future financial condition; prepare a
cash contingency plan
· Ensure policies, procedures and systems represent best practices
in financial management, such as the use of cost allocation plans
and time card systems
· Ensure that we live within our means by adopting a
comprehensive set of budget principles to provide a meaningful
and easy to understand framework for maintaining financial
discipline
· FoHow through with the fiscal recovery plan
o Explore the creation of new revenue sources
o Create self-sufficient enterprises
o Develop partnerships to achieve economies of scale
o Seek grant opportunities
GOAL C: Ensure the effective delivery of public services.
Strategies
· Deliver the highest quality services in the most cost-efficient
manner
· Emphasize high quality customer service
· Improve accountability and continuous improvement through
performance measurement and managing for results
· Integrate technology into operations
GOAL D: Continue to develop a vibrant community.
Strategies
· Support implementation of major planned developments
· Improve transportation and infrastructure
· Integrate State Farm/SMART train/City Center plans into a
Priority Development Area
· Continue to expand programs that bring people together (e.g.,
Farmer's Market)
8
Strategic Plan 2012-2016 .
Communication and Accountability for the Strategic Plan
Management Partners
Workshop participants briefly discussed ideas about how information
about the strategic plan and its progress should be communicated to
stakeholders, including reporting mechanisms and frequency. The
following ideas were generated.
· Display the graphic images from the Council strategic
planning workshop in the library and at City Hall for public
vIewmg
· Post results on the City's website
· Display the City's vision, mission and values in the Council
chambers
· Develop an implementation action plan for the goals and
strategies that assigns responsibility and identifies necessary
resources and key milestones
· Provide quarterly updates to Council on the progress that is
being made
· Utilize the strategic plan to inform the City's budget process
· Link Council updates and recommendations to the strategic
plan
· Put the vision and mission statement on Council agendas and
reports
9
Strategic Plan 2012-2016
Next Steps and the Bike Rack
Management Partners
Next Steps
The workshop concluded with a review of the schedule for completing
the strategic plan. Key milestones are listed below.
· November 2011 Management Partners delivers the strategic plan
to the City Manager for final staff review.
· December 2011 City Council considers and adopts the draft
strategic plan
· December 2011/January 2012 - Once adopted by the City CounciL
Management Partners works with City staff to prepare an
implementation action plan identifying tasks for each strategy,
including timelines, resources required and staff assignments.
· January to May 2012 - Staff integrates the strategic plan and
implementation action plan with the budget process for
FY 2012/13
Bike Rack
A "bike rack" was created to capture ideas or suggestions that were not
directly related to the immediate discussion. At the conclusion of the
Council strategic planning workshop, six items listed below were referred
to City staff for follow up.
· Gather and present to the City Council additional housing data
that show the distribution by housing type
· Validate the median home price data presented in the
environmental scan
· Convene a strategy session of the City Council to discuss what is
desired in a "downtown"
· Discuss extending the Urban Grown Boundary timeline another
ten years; put it back before the public
· Determine the need for a General Plan update
· Define "sustainable" development standards for their application
in future development
10
Strategic Plan 2012 -2016
Attachment A — Graphic Representation of Goals and Strategies Management Partners
p
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11
Strategic Plan 2012-2016
Attachment B - Glossary of Terms
Management Partners
The following graphic shows the key components of a strategic plan.
A vision sets the focus for the future. It is a statement of where the organization is going.
A mission is a statement of the purpose of the organization. It fundamentally defines what the
organization stands for and what it will do.
The values of an organization drive the goals created and the process of implementation. Values
provide the basi~ for how the organization and its members will work to achieve the misSion
and vision. Examples inClude professional excellence, innovation, responsiveness, and integrity.
Goals set the framework that guides the direction and focus of the organization, budget
decisions and allocation of other resources, such as staff time. They are "up on the balcony"
wide views of opportunities for change and improvement and state the desired future. Goals or
strategic priorities provide the "why" (larger meaning and context) of the specific actions the
agency takes. They help the executive team decide which of the many worthy projects should
be done and when, within available resources. Goals must be meaningful and attainable.
Strategies are the means to achieve the goals. They describe an approach or method and begin
to answer the question: How will we go about accomplishing the goal? They may.inClude
broad areas to pursue, rather than individual projects. To assure that the goal is achieved, later
in the process each objective must be assigned to an individual, with resources identified, and
incorporated into a work plan.
An implementation action plan is the blueprint for carrying out the strategic plan. It contains
the detailed steps that must be taken to assure that the goals and strategies are achieved. Action
plans provide a framework for determining specific timelines, assignments, and resource
allocations. They are designed to be a management tool to help the organization assure that
goals are attained and are well-suited to periodic check-in about progress, changes or
challenges.
12
4/6/2012
4/10/12 City Council
Special Meeting
Item No. 3.B
1
4/6/2012
2
Financial sustainability
. Develop partnerships
· Effective government
- Employee trust
- Use of technology as tool for delivering services and engaging public
- Communication
· Transportation and infrastructure
· Smart growth/city planning
Ensure the effective delivery of public
services
D. Continue to develop a vibrant community
4/6/2012
3
4/6/2012
4
4/6/2012
5
4/6/2012
6
4/6/2012
7
4/6/2012
8
4/6/2012
9
4/6/2012
10
4/6/2012
11
4/6/2012
12
4/6/2012
13
4/10/12 City Council
Special Meeting
Item No. 3.13
January 2012
I A =I 1. ^
Making the Most of the Draft Implementation Action Plan
Management Partners has developed this draft Implementation Action Plan to assist the City of Rohnert Park with the implementation of its Strategic Plan. The work involved
in implementing the goals and strategies must be integrated into the other work of the divisions, with appropriate assignments of responsibility for implementation and with the
identification of specific planned completion dates. The draft Action Plan begins that process with guidance about the length of time that might be required to complete an
individual strategy (estimated total task time) and with a recommended priority assignment (1, 2 or 3, based on criteria described in the document).
To convert this draft to a final Action Plan, the city manager, department directors and appropriate staff members will need to identify specific target dates. In doing so, you
may want to modify the described activities for implementing an individual strategy based on your knowledge of what will be required for completion, or to adjust the
assignment of responsibility based on workload or other considerations.
Management Partners remains available to consult with you in this process in whatever way we can be helpful. Please do not hesitate to contact Cathy Standiford at 714 - 222 -0141
or Nancy Hetrick at 408 - 437 -5400 if we can be of assistance. Cathy can be reached by email at cstandiford @managementpartners.com.
The discipline of successful project planning is basic to successful execution of the work ahead. We hope that you find the draft Action Plan useful in that regard.
City of Rohnert Park
Draft Implementation Action Plan
City of Rohnert Park
Draft Implementation Action Plan
2
•
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Brian, John
;
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X
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annually
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g
E y die Barbara G.
reimbursements
mitigate long -term
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Samantha T.,
for development
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projects
development projects
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Manager
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j
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capital p j
messages for complex, sensitive
or controversial projects
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_ ...... .... . _ ......
City of Rohnert Park
Draft Implementation Action Plan
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development by
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economic
development
nrnori m
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X XI X l X
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X X j X ; X I
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address needs
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4
City of Rohnert Park
Draft Implementation Action Plan
contingency plan • Prepare a cash contingency plan X June 2012 June 2012 Finance Budget Analyst -0-
Director
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i
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practices Director E l
systems represent i I
best practices in • Assess current practices against best X X X X, X X Bi- Annual Ongoing Finance Budget Analyst -0-
financial practices } Director
management, such as
the use of cost . Identify gaps or areas of X X X X X' X Bi- Annual Ongoing I Finance Budget Analyst -0-
allocation plans and improvement Director 1
time card systems i
• Implement best practices
f i 3
• Train staff on new policies, 3
f
procedures and systems I
•
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p ! ! X Annual ( Ongoing i Finance Executive Team & -0-
fee allocation
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• Develop cost allocation system /card g g J y
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within our means by to guide budget development and I ) j Director
adopting a inform financial management + `
comprehensive set of practices
budget principles to III
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provide a
meaningful and easy • Evaluate budget and other financial X I X ' X X X I Monthly Ongoing Finance Finance `Staff -0-
to 'understand decisions against principles Y o
Director
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City of Rohnert Park
Draft Implementation Action Plan
framework for
maintaining financial
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discipline
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• Develop City -wide Capital
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C
• Evaluate financial impact of creating
g
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new infrastructure and replace
develop f mding source for life cycle
X
cost
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- Budget process
Finance Staff
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l
-0-
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• Prepare a short term borrowing plan X
B -5 Develop Fiscal
Explore the creation of new revenue - X
Recovery Plan
sources
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• Create enterprises fund X
• Develop partnerships ` to achieve X
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,
economies of scale - shared services
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X I
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software
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X ;
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evaluate impact
' annually
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:..._._.
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X
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.. ...................._._..
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- - -- ........... _.__
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mitigation measures, and maximize
Manager
Safety, Public
the benefits of Graton Project
Works, Finance
..............
•
_ ........ - __ __ _...... .........
Update traffic, streetlight, and storm
X
.......... ............ ... __. _ .......
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........... .. _ .................
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. . .........
Deputy City
_ _ .......
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General Fund
Results of streetlight
drain standards
annually
JLine 2014
Engineer
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pilot study and State
I
stormwater permit for
municipalities will
I
affect these
...... . ......... .........
•
Assessment of needs, resources,
( I X
X X
X Semi-
May of each
Director of
Pat, Marilyn,
Department budget.
.......... . ..................................................... _ ...........
capacity to respond to anticipated
........ ......... ......... ................... ................
j
i ....
annually
!.........
year
....... ......... ..........
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........ .........
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Draft Implementation Action Plan
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development volumes (i.e. planning
nt Services
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applications, entitlements, building
!
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permits &inspections)
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•
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X
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Finance
Marilyn, Darrin,
Administrative fee
Implementation of
capacity to implement fee credits and
complete by
Ellen, Sonia,Eydie,
built into Public
; Springbrook update in
districts of major developments
December
Finance staff
Facilities Fee
mid -2012 may increase
2013
capacity
................ .............. .... _.....
•
.... .............................. ..... .......... ........
Explore zoning flexibility options to
1 ........
X
Annually i Plan by June
Planning &
Marilyn
Department budget
........
foster economic development
2015
Bldg
No increase needed.
Manager
_. _
•
_.__.
Continue processing and
Ongoing until
Annually i TBD, varies
Planning &
Development
._._. _........
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implementation of University District
! project completion
with project
Bldg
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Specific Plan, Southeast Specific Plan,
Manager
i
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I
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Planned Development, and Wilfred
Dowdell Specific Plan
D -2 ;Improve •
........
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X
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Director of
. Finance, Public
j Water
Pat and Darrin will
transportation and
stabilize water operating fund
j
j December 1 ,
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discuss CIP
infrastructure
1 2013
nt Services
Gabe
•
Develop capital needs assessment for
October 1,
Deputy City
Darrin, John M.,
; Water and Sewer
1 Tied with water rate
water and sewer systems
monthly { 2012
Engineer
Dianna, Mike B.,
Funds
study
Warren, Ronnie,
rate consultant
•
Develop system for resource - loaded
X
Semi- i TBD
...........
Senior
TBD
j Department budget
......... _ .....
scheduling for capital projects
i
annually
Engineer
( No increase needed.
i
I
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- -- .- - - - - --
•
Implement $1.2 million Roads and
Ongoing
Annually i Ongoing
_�
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DS project team
Complete Streets Program
Engineer
o Implement traffic calming (e.g.
lane reductions, roundabouts)
where appropriate as part of
j
...... __ _ ..................... .
program
City of Rohnert Park
Draft Implementation Action Plan
E
•
S Q
111 WIN I I
4
Update General Plan and
X
Annually
Updated
Planning &
Dev. Svcs., Public
General Plan
Bicycle/ Pedestrian Master Plan to
documents
Bldg
Safety
Maintenance Fee
support Roads and Complete Streets
by Jtme 30,
Manager,
Ftmd
program and comply with SB 375
3
; 2015
Mgmt
State - mandated greenhouse gas
Analyst
reductions
- - -- - - - -- -...
•
— -- - _ _- - - -- - — - -- - - -- - -- -
Explore signal coordination project on
-- - -
X
-- -- --
Ad hoc
- -_ _ - - - --
New
- - --
Deputy City
- -- - -- - - -
Caltrans, Public
- -- -- - - -.._ - -
Darrin, Rick
Traffic
--
Golf Course Drive, Rohnert Park
coordination
Engineer
Works
i Signaliz
Expressway and I-lyw. 101 ramps
plans by
ation
I
March 2016
Fund,
Air
Quality
C
Mgmt.
District
grant
•
Explore LED streetlight retrofit
X
Semi-
j Decision on
Deputy City
DS project team,
-
Self - finding from
( Need to gauge public
project
annually
conversion
Engineer
Public Works
savings
acceptance of pilot
o Year 1: Evaluate results of pilot
December
project
project
i
20
2013
I
o Year 2: Develop citywide program
1[ 11
................
•
11AL-11
Implement $1.5 million Sewer Capital
-
Ongoing
Annuall y
-------------
i Ongoing
Deputy City
---- -- --- ----
DS project team
Sewer Fund
...................... ...... .... .... ..... .. ................. .. . A
Project Program
Engineer
.............................
•
.
Determine feasibility of City
X
_ ......
Semi-
....
June 30, 2014
Director of
Darrin, Pat, Mike
(Utility enterprise
assuming management of recycled
j
annually
PW &
B.
ftmd
j
water system
Commtmity
Services
__... _._ -... __ .__ ..................................
D -3 Integrate State
Have conversation with Cottncil
X
June 30, 2012
Planning &
Gabe, Darrin,
Marilyn will set up
Farm /SMART
about development intents (e.g.
Bldg
meeting
train /City Center
Visioning process with community,
Manager
plans into a Priority
prioritization of opportunities that
Development Area
arise)
•
Lay out preliminary program for
X `
; Ad hoc
TBD
Planning &
Rick, Pat, Suzie,
visioning process, if directed by
€
Bldg
Eydie
Council in step above
Manager
o Gather /develop background
materials
..._..._..- -- -- _..
-- __.. __ -- - 1 . .......................-
-- _.......__.
-- ___._....._._... -- - ._....._.._....
_. ...._.._._._.- ......._......_.. _.__..._.....
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10
City of Rohnert Park
Draft Implementation Action Plan
®
f -
W W
o Plan strategy sessions, workshops,
m
meetings i
�.
•
Assist developer with State Farm X X
Ad hoc
TBD
Planning &
Dev. Svcs. Staff
Developer
_ ........... ...........
Contingent on ftmding
retenanting/ redevelopment
Bldg
reimbursements
o Prepare professional package on
Manager
Listing agent
City Center opporttmities (
State Farm
(property owner)
•
........ ......... ......... .... ... .. ..._..... .,.....
Seek funding for development of X X !
Semi-
June 30, 2012
Managemen
Marilyn, Darrin
...
Association of Bay Area
planning documents associated with
annual
to survey
t Analyst
Governments (ABAG)
Priority Development Area
ftmding
i grants
opportunities
•
.
Seek capital funding for Priority X X
Semi-
.. ..........
TBD
Managemen
.............
Pat, Darrin
Federal fuming for
Development Area
annual
t Analyst
projects per One Bay
Area Plan
_ .. _ .........
•
............. �.
Work on State Farm redevelopment X X
.........
Ad hoc
TBD
Planning &
Dev. Svcs. Staff
Developer
..... ......... ...... ......... _
entitlements
Bldg
reimbursements
Manager
D -4 " Continue to expand
Engage community partners to
(
Director of
programs that bring
identify opportunities
i
Recreation,
people to ether (e.g.,
p p g
Park s and
1
Farmer's Market)
,
' Conunw -lity
3
i Services
i
•
Rtuming With The Pack X
? Monthly
June
1 Director of
t Public Safety
j
Public
(Personnel
; -0-
Planned {
f
Safety
•
Bicycle Rodeo X [
:Monthly
June
j PS Sergeant
j
1
I
•
Special Olympics X
;May
TSM
r
Manager
i
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I,
j
I
i
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i
j
f,
11
City of Rohnert Park
Draft Implementation Action Plan
12
4/6/2012
4/10/12 City Council
Special Meeting
Item No. 3.D
Budget Study S ssion 1
City Council Agenda Item
Measure E
April 10, 2012
Measure E
Background
Present Revenue
~ Potential Impacts of "Measure E"
Sunset
1
Cost Saving Measures and/or Best Practices that
have implemented
Shared services
Voluntary assessment of service delivery models
Prioritize mandated, core and discretionary services
Develop & Implement new City Purchasing Policy
Aligned employee compensation & benefits to what
the City can afford to sustain
;. Employees pay PERS
;. Two tiered PERS system
Cost Saving Measures and/or Best Practices that
have implemented (cont'd)
Changed budget method from traditional to
incremental zero based budgeting method which
includes performance measures
Develop Long Term Financial Recovery Plan
Created a Economic Development Program to pursue
Economic opportunities
4/6/2012
6
Next Steps to Consider
Implement Long Term Financial Recovery Plan
Continue to keep adequate service levels
Closely monitor Measure E performance
Continue to have discussions of Measure E extension
4/6/2012
7
~,
City Clerk's Archive
City Hall
Mission Statement
"We Carefor Our Residents by Working Together to
Build a Better Community for Todav and Tomorrow."
City ofRohnert Park. 130 Avram Avenue. Rohnert Park, California 94928
PHONE: (707) 588-2227. FAX: (707) 792-1876 . WEB: www.rpcitv.or!?
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPF A)
JOINT REGULAR MEETING AGENDA
Tuesday, April 10, 2012
Open Session: *5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular
city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the
Council Chamber. City CouncillRPF A agendas and minutes may be viewed at the City's website:
www.rpcity.org.
PUBLIC HEARINGS: CouncillRPFA may discuss and/or take action on any or all of the items listed
on this agenda. If you challenge decisions of the City Councilor the Rohnert Park Financing
Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or
someone else raised at public hearing(s) described in this agenda, or in written correspondence
delivered to the City of Rohnert Park at, or prior to the public hearing(s).
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Q 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint
meeting of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on
agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a
30 minute total time limit, or allocation of time based on number of speaker cards submitted)
- PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING-
*SEE NOTE AT THE END OF THIS AGENDA
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication
devices upon entering the Council Chamber. Use of these devices causes electrical interference
with the sound recording and TV broadcast systems.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection Thursday before each regularly scheduled City Council meeting at City
Hall, located at 130 A vram A venue. Any writings or documents subject to disclosure that are provided to all, or a
majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been
distributed will also be made available for inspection at City Hall during regular business hours.
City of Rohnert Park Joint Regular Meeting Agenda
for City Council/Rohnert Park Financing Authority
April 10, 2012
Page 2 of 4
*5:00 p.m.
(Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated.)
1. CITY COUNCIL / RPFA JOINT REGULAR MEETING - Call to Order/Roll Call
(Ahanotu_ Belforte_ Callinan_ Stafford_ Mackenzie_)
2. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes.
Those wishing to address the Council on any report item listed on the Agenda should submit
a "Speaker Card" to the City Clerk before announcement of that agenda item.
3. CONSENT CALENDAR (Roll Call Vote Required)
All items on the consent calendar will be considered together by one action of the City Council
and/or the Rohnert Park Financing Authority, whichever is applicable, unless any Council
Member or anyone else interested in a consent calendar item has a question about the item.
A. Approval of Minutes for:
1. City CouncillRPF A Joint Regular Meeting - March 27, 2012
B. Acceptance of Reports for:
l. City Bills/Demands for Payment dated April 10, 2012
2. CDC Bills/Demands for Payment dated April 10, 2012
C. City Council Resolutions for Adoption:
1. 2012-37 Appointing the City Engineer as the City's Zone 1A Advisory Committee
Representati ve
2. 2012-38 Authorizing and Approving the Award of Contracts to 4 Leaf Inc.,
Coastland, Inc., CodeSource/CodeGreen, Krazan Site Development
Engineers, and West Coast, Inc., for Building Plan Check and Inspection
Services
3. 2012-39 Authorizing the Purchase of Three (3) Ford Police Interceptor Utility
Vehicles for the Department of Public Safety
D. Ordinance for Adoption:
1. No. 845 Suspending Chapter 9.71 (Payment of Interest on Security Deposits) of the
Rohnert Park Municipal Code
E. Accepting Resignation from Mobile Home Parks Rent Appeals Board member Jason
Merrick effective May 1,2012.
Council motion/roll call vote
(Ahanotu _ Belforte Callinan _ Stafford_ Mackenzie ~
City of Rohnert Park Joint Regular Meeting Agenda
for City Council/Rohnert Park Financing Authority
April 10, 2012
Page 3 of 4
4. STANDING COMMITTEE 1 LIAISON REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities of the
respective boards, commissions or committees on which they serve. No action may be taken.
A. Standing Committee Reports
1. Waste and Recycling - 4/5/12 (Ahanotu/Stafford)
2. Economic Development - 4/6/12 (Belforte/Callinan)
B. Liaison Reports
C. Other Reports
5. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting.
Council Members desiring to read or discuss any communication may do so at this time. No
action may be taken except to place a particular item on a future agenda for Council
consideration.
6. MATTERS FROM/FOR COUNCIL
7. PUBLIC COMMENTS
8. CLOSED SESSION
A. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER:
1. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
(Subdivision (a) of Section 54956.9)
Name of case: (Sierra Club and Sonoma County Conservation Act v. City of
Rohnert Park (Sonoma County Superior Court Case No. SCV 248112)
2. CONFERENCE WITH LABOR NEGOTIATORS (Government Code 954957.6)
Agency designated representatives: Gabriel Gonzalez, City Manager;
Employee organizations:
a. Service Employees' International Union (SEIU)
b. Rohnert Park Employees' Association (RPEA)
c. Management Unit and Confidential Unit Outlines
3. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9:
(One case)
B. RECONVENE JOINT REGULAR MEETING OPEN SESSION IN COUNCIL
CHAMBER
C. MAYOR'S REPORT ON CLOSED SESSION (Government Code 9 54957.1)
9. ADJOURNMENT
City of Rohnert Park Joint Regular Meeting Agenda
for City Council/Rohnert Park Financing Authority
April 10, 2012
Page 4 of 4
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting
proceeds. If you wish to speak on an item under discussion by the Council which appears on this
agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name
and address for the record. Any item raised by a member of the public which is not on the agenda
and may require Council action shall be automatically referred to staff for investigation and
disposition which may include placing on a future agenda. If the item is deemed to be an
emergency or the need to take action arose after posting of the agenda within the meaning of
Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is
an emergency item under said Government Code and may take action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other
person to assist you while attending this City Council meeting, please contact the City Clerk's Office
at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation
by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment
requiring meeting materials to be produced in another format (Braille, audio-tape, etc.)
CERTIFICATION OF POSTING OF AGENDA
I, Carol Adams, Interim City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the
April ]0,2012, Joint Regular Meeting of the Rohnert Park City CouncillRPFA was posted and available for
review on April 6, 2012, at Rohnert Park City Hall, ] 30 A vram A venue, Rohnert Park, California 94928. The
agenda is also available on the City web site at www.rpcity.on?,
Executed this 6th day of Apri], 2012, at Rohnel1 Park, California.
Carol Adams, Interim City Clerk
04] 0]2 AGENDA-JT REGULAR MTG OF RPCITY COlJNCIL-RPFA
DRAFT MINUTES
PENDING APPROVEl
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Tuesday, March 27,2012
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
Mayor Mackenzie called the City Council/RPF A joint regular meeting to order at 5 :04 p.m.
Present: Jake Mackenzie, Mayor
Amy Ahanotu, Council Member
Gina Belforte, Council Member
Joseph T, Callinan, Council Member
Absent: Pam Stafford, Vice Mayor
Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Marchetta Kenyon,
Interim City Clerk Carol Adams, Director of Public Safety Brian Masterson, Director of
Development Services Darrin Jenkins, Director of Public Works and Community Services John
McArthur, Interim Finance Director Cathy Orme, Economic Development Manager Linda
Babonis, and Utility Billing and Revenue Supervisor Barbara Galaudet.
2. PLEDGE OF ALLEGIANCE
Mayor Mackenzie led the pledge of allegiance.
3. PRESENTATIONS
A. Mayor Mackenzie proclaimed April 2012 as Child Abuse Prevention Month.
B. Mayor Mackenzie proclaimed May 1ih as Cross & Crown Lutheran School Day.
C. Mayor Mackenzie presented a Proclamation Recognizing and Honoring the Rancho Cotate
Cougars Varsity Wrestling Team and Coach Ryan Lunsford.
D. Director of Public Safety Brian Masterson presented a Certificate of Recognition to Brandon
Wells for Outstanding Community Service.
E. Director of Public Safety Brian Masterson presented a Certificate of Recognition to Allison
Kerrigan for Outstanding Community Service.
F. Tim Danesi of the Rohnert Park Historical Society, presented information regarding the
book, Historv of Rohner! Park.
G. Phil Smith, District Manager of the Marin/Sonoma Mosquito and Vector Control District,
provided an update of activities and a status report regarding the District.
City of Rohnert Park Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority
March 27,2012
Page 2 of5
4. CITY MANAGER / CITY ATTORNEY 1 DEPARTMENT HEAD BRIEFINGS
A. Department of Public Safety
1. City Manager Gabriel Gonzalez stated that a report on the 6-Month Traffic Analysis will
be forthcoming under separate cover.
5. PUBLIC COMMENTS
None
6. CONSENT CALENDAR
Council Member Belforte pulled item 6.C.4 (Resolution No. 2012-34) from the Consent Calendar.
A. Approval of Minutes for:
1. City CouncillRPF A Joint Regular Meeting - March 13, 2012
B. Acceptance of Rep0l1s for:
l. City Bills/Demands for Payment dated March 27, 2012
2. CDC Bills/Demands for Payment dated March 27,2012
3. City - Cash/Investments Report for Month Ending February 2012
4. RPFA - CashlInvestments Report for Month Ending February 2012
5. Housing Successor Agency - Cash/Investments Report for Month Ending February 2012
6. Redevelopment Successor Agency - Cash/Investments Report for Month Ending February
2012
C. City Council Resolutions for Adoption:
1. 2012-31 Approval of Findings Making a Determination of Public Convenience and
Necessity for Redwood Drive Shell Convenience Store Located at 5085
Redwood Drive
2. 2012-32 Approving and Adopting the Plans and Specifications for the Aha/Almond
Sewer and Water Rehabilitation Project No. 2011-07 and A warding the Contract
to Team Ghilotti, Inc.
3. 2012-33 Authorizing Execution of a Second Amended and Restated Deferred Payment
Plan Agreement for Sewer Capacity Charges for Seasons Pizzeria Sports Bar
and Grill
ACTION:
Movedlseconded (Callinan/Belforte) and carried 4-0-1 (Vice Mayor Stafford
absent) to approve the Consent Calendar with the exception of Item No. 6.C.4
(Resolution No. 2012-34).
[6. CONSENT CALENDAR - item pulled for discussion]
C. City Council Resolution for Adoption:
4. 2012-34 Approving a Revised Salary Range for Deputy Chief Building Official
ACTION: Following Council discussion, it was movedlseconded (Callinan/Ahanotu)
3-1-1 (with Council Member Belforte voting no and Vice Mayor Stafford
absent) to adopt Resolution No. 2012-34.
City of Rohnert Park Joint Regular Meeting Minutes
for City COllncil/Rohnert Park Financing Authority
March 27,2012
Page 3 of5
7. 2012-2013 WINTER AVERAGE/SEWER CAP
Receiving and accepting the report regarding the 20 l2/13 Winter Average/Sewer Cap for the
period from April 1, 2012 through March 31, 2013 and affirming intention of Section 4 of
Ordinance No. 837.
A. Staff Report provided by Director of Development Services Darrin Jenkins, Interim Finance
Director Cathy Orme, and Utility Billing and Revenue Supervisor Barbara Galaudet.
B. Public Comments:
1. Rohnert Park resident Paul Libeau commented on the time frame used by the City to
calculate winter averages for sewer use.
ACTION: Following Council discussion, it was moved/seconded (Bel forte/Callinan) and
carried 4-0-1 (Vice Mayor Stafford absent) to receive and accept the report
regarding the 2012/13 Winter Average/Sewer Cap for the period from April 1,
2012 through March 31, 2013 and to affirm the intention of Section 4 of
Ordinance No. 837 which allows establishing the sewer flow charge by
averaging usage during the winter billing periods which occurred during the
months of December 2010 through February 201l or during the winter billing
periods which OCCUlTed during the months of December 2011 through February
2012, whichever is lower.
8. PAYMENT OF INTEREST ON SECURITY DEPOSITS
Consideration of Introduction of an Ordinance Suspending Chapter 9.71 (Payment of Interest on
Security Deposits) of the Rohnert Park Municipal Code.
A. Staff Report provided by Economic Development Manager Linda Babonis.
B. Public Comments: None
C. Ordinance for Introduction: Waive Full Reading and Introduce Ordinance by Reading Title:
1. No. 845 Suspending Chapter 9.71 (Payment oflnterest on Security Deposits) of the
Rohnert Park Municipal Code
ACTION:
Following Council discussion, it was moved/seconded (Ahanotu/Belforte) and
carried 4-0- I (Vice Mayor Stafford absent) to introduce Ordinance No. 845 by
roll call vote.
9. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CaIPERS)
CONTRACT AMENDMENT
Consideration of: 1) Adoption of Resolution of Intention for an Amendment to the City's
Contract with CaIPERS; and 2) Introduction of an Ordinance Authorizing the Contract
Amendment.
A. Staff Report provided by City Manager Gabriel Gonzalez.
B. Public Comments: None
C. Resolution for Adoption:
1. 2012-35 Resolution oflntention to Approve an Amendment to the Contract Between
the Board of Administration of the California Public Employees' Retirement
System (CalPERS) and the City Council of the City of Rohnert Park
ACTION: Movedlseconded (Callinan/Belforte) and carried 4-0-1 (Vice Mayor Stafford
absent) to adopt Resolution No. 2012-35.'
City of Rohnert Park Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority
March 27,2012
Page 4 of5
D. Ordinance for Introduction: Waive Full Reading and Introduce Ordinance by Reading Title:
l. No. 846 Authorizing an Amendment to the Contract Between the City Council of the
City of Rohnert Park and the Board of Administration of the California Public
Employees' Retirement System (CaIPERS)
ACTION: Moved/seconded (Callinan/Belforte) and carried 4-0-1 (Vice Mayor Stafford
absent) to introduce Ordinance No. 846 by roll call vote.
10. SECOND DRAFT RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS)
Consideration of approving the second draft Recognized Obligation Payment Schedule (ROPS)
for July l, 2012 - December 31, 20l2.
A. Staff Report provided by Interim Finance Director Cathy Orme.
B. Public Comments: None
C. Resolutions for Adoption:
I. 2012-36 Approving the Second Draft Recognized Obligation Payment Schedule for July
1, 2012 - December 31, 20 I 2 Pursuant to Section 34177 of the California
Health and Safety Code
ACTION: Movedlseconded (Belfortel Ahanotu) and carried 4-0-l (Vice Mayor Stafford
absent) to adopt Resolution No. 2012-36.
11. SONOMA MOUNTAIN VILLAGE DEVELOPMENT AGREEMENT AMENDMENT
Consideration of introduction of an ordinance approving an amendment to the Development
Agreement between the City of Rohnert Park, and Sonoma Mountain Village LLC and
KDRP LLC.
A. Staff Report provided by Director of Development Services Darrin Jenkins; additional
comments provided by Development Director of Sonoma Mountain Village Richard Pope.
B. PUBLIC HEARING: Mayor Mackenzie opened the Public Hearing at 6:23 p.m.; seeing no
one, the Public Hearing was closed at 6:24 p.m.
C. Ordinance for Introduction:
1. No. 847 Approving an Amendment to the Development Agreement between the City of
Rohnert Park, and Sonoma Mountain Village LLC and KDRP LLC.
ACTION: Movedlseconded (Callinan/Ahanotu) and carried 4-0-1 (Vice Mayor Stafford
absent) to introduce Ordinance No. 847 by roll call vote.
12. STANDING COMMITTEE / LIAISON REPORTS
Council and City staff reported on the respective meetings and events listed below:
A. Standing Committee Reports: None
B. Liaison Reports
1. Sonoma County Waste Management Agency - 3/21 (McArthur)
C. Other Reports
1. Sonoma Marin Area Rail Transit (Mackenzie) - distributed brochure regarding project
update.
13. COMMUNICATIONS
I. Council Member Ahanotu commented on the City's recent purchase of two iPads. City
Manager Gabriel Gonzalez provided an overview of the new iPad pilot program which
responds to the implementation of the City's Strategic Plan 2012-2016 goals and objectives.
2. Mayor Mackenzie commented on a letter from the Collins family regarding code compliance
and distributed a copy to Council.
City of Rohnert Park .Joint Regular Meeting Minutes
for City Council/Rohnert Park Financing Authority
March 27, 2012
Page 5 of5
14. MATTERS FROM/FOR COUNCIL
Mayor Mackenzie repOlied on the following items:
1. Easter Egg Hunt sponsored by the RPPSOA to be held at 9 a.m. on Saturday, April ih at
City Center Plaza.
2. Military Banner installation event organized by Andy Durkee was held on Friday, March l61h
at the Community Center.
3. Mayor Mackenzie and Council Member Belforte have scheduled meetings with the Board of
Supervisors to discuss budget decisions being made on April 14th that may threaten SCA YD
grant funding for creek restoration and maintenance.
15. PUBLIC COMMENTS
1. None
16. CLOSED SESSION
A. Mayor Mackenzie recessed the joint regular meeting to closed sessIOn at 6:42 p.m. in
Conference Room 2A to consider:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code
954956.8)
Property: l455 Golf Course Drive (Assessor's Parcel number 160-400-055)
City Negotiator: Gabriel Gonzalez, City Manager
Negotiating parties: City of Rohnert Park and Robert Haley, Superintendent, Cotati-Rohnert
Park Unified School District
Under Negotiation: Price and Terms
B. RECONVENE JOINT REGULAR MEETING OPEN SESSION IN COUNCIL CHAMBER
C. MAYOR'S REPORT ON CLOSED SESSION (Government Code 9 54957.1)
ACTION: Mayor Mackenzie reconvened the joint regular meeting open session at
7:08 p.m. and reported that the Council met in closed session regarding the item
listed on the agenda and that there was nothing to report on the closed session
matter.
17. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting at 7:09 p.m.
Carol Adams, Interim City Clerk
City of Rohnert Park
Jake Mackenzie, Mayor
City of Rohnert Park
CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
Check Numbers: 205050 - 205285
Dated: Mar. 22, 2012 - Apr. 4, 2012
April 10, 2012
TOTAL
$1,486,982.55
$1,486,982.55
Accounts Payable
Checks for Approval
User: ccolburn
Printed: 04/04/2012 - 10:21 AM
Check Number Check Date Fund Name Account Name Vendor Name Amount
205050
03/22/2012
Utility Fund
Accounts Payable
Apollo Respiratory Services
49.82
Check Total:
49.82
205051
03/22/2012
Utility Fund
Accounts Payable
City of Rohnert Park
22.28
205051
03/22/2012
Utility Fund
Accounts Payable
City of Rohnert Park
20.36
205051
03/22/2012
Utility Fund
Accounts Payable
City of Rohnert Park
7.36
Check Total:
50.00
205052
03/28/2012
Utility Fund
Water Entr. /Telephone
AT &T
28.97
Check Total:
28.97
205053
03/28/2012
Utility Fund
Water /Cell Phone
AT &T MOBILITY
471.70
Check Total:
471.70
205054
03/28/2012
Utility Fund
Water Entr. /Professional
CA Dept. of Public Health
1,335.60
Check Total:
1,335.60
205055
03/28/2012
Utility Fund
Water Entr. /Professional
Caltest Analytical Laboratory
864.00
Check Total:
864.00
205056
03/28/2012
Utility Fund
Water Entr. /Spec. Departm
Complete Welders Supply
53.74
Check Total:
53.74
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page I
Check Number Check Date Fund Name
205057
03/28/2012
Utility Fund
205057
03/28/2012
Utility Fund
205057
03/28/2012
Utility Fund
205058 03/28/2012 Utility Fund
205059
03/28/2012
Utility Fund
205059
03/28/2012
Utility Fund
205060
03/28/2012
Utility Fund
205060
03/28/2012
Utility Fund
205060
03/28/2012
Utility Fund
205060
03/28/2012
Utility Fund
205061 03/28/2012 Utility Fund
Account Name Vendor Name Amount
Water Entr. /Spec. Deparhn Grainger, Inc. 48.04
Water Ent/Distrib SystemRepair Grainger, Inc. 9.51
Water Entr. /Spec. Departm Grainger, Inc. 54.41
Water Entr. /Small Tools
Water Entr. /Professional
Water Entr. /Professional
Check Total:
Home Depot Credit Services
Check Total:
JACOBSEN FENCE COMPANY
JACOBSEN FENCE COMPANY
Check Total:
Water Ent/Distrib SystemRepair
Pace Supply
Water Ent/Distrib SystemRepair
Pace Supply
Water Ent/Distrib SystemRepair
Pace Supply
Water Ent/Distrib SystemRepair
Pace Supply
Water Entr. /Heat/Light/Po Pacific Gas & Electric
Check Total:
111.96
302.65
302.65
4,040.00
320.00
4,360.00
150.25
1 97.96
206.15
59.46
613.82
5,153.08
Check Total:
5,153.08
205062
03/28/2012
Utility Fund
. WaterNehicle Repairs
Reliable Auto Glass
245.00
Check Total:
245.00
205063
03/28/2012
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
110.11
205063
03/28/2012
Utility Fund
Water/ehicle Repairs
Santa Rosa Auto Parts
171.24
205063
03/2812012
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
115.96
Check Total:
397.31
205064
03/28/2012
Utility Fund
Water Entr. /Spec. Departm
Santa Rosa Fire Equipment Sery
252.50
Check Total:
252.50
205065
03/28/2012
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
51.09
AP - Checks for Approval ( 04/04/2012 - 10:21 AM)
Page 2
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
51.09
205066
03/28/2012
Utility Fund
Water Entr. /Equipment Ren
United Rentals Northwest, Inc.
635.73
Check Total:
635.73
205067
03/28/2012
Utility Fund
Water Entr. / Safety Program
Western Safety Institute, Inc
2,500.00
Check Total:
2,500.00
205068
03/27/2012
General Fund
P E R S Payable
CALPERS
168,210.51
205068
03/27/2012
General Fund
Pers- Survivorship
CALPERS
163.00
205068
03/27/2012
General Fund
Pers Redeposit Payable
CALPERS
1,792.15
Check Total:
170,165.66
205069
03/27/2012
General Fund
Pers Redeposit Payable
CALPERS
1,043.15
205069
03/27/2012
General Fund
Pers - Survivorship
CALPERS
164.00
205069
03/27/2012
General Fund
P E R S Payable
CALPERS
169,237.50
Check Total:
170,444.65
205070
03/28/2012
Utility Fund
Sewer /Cell Phone
AT &T MOBILITY
141.22
Check Total:
141.22
205071
03/28/2012
Utility Fund
Sewer Entr. /Spec. Departm
Grainger, Inc.
41.81
Check Total:
41.81
205072
03/28/2012
Utility Fund
Sewer Entr. /Spec Dept Equ
Home Depot Credit Services
147.87
Check Total:
147.87
205073
03/28/2012
Utility Fund
Sewer Entr. /Clothing Allow
Innovative Screen Printing
156.24
Check Total:
156.24
205074
03/28/2012
Utility Fund
Sewer Entr. /Heat/Light/Po
Pacific Gas & Electric
4,521.38
AP - Checks for Approval ( 04/04/2012 - 10:21 AM) Page 3
Check Number Check Date Fund Name
205075
03/28/2012
Utility Fund
205076
03/28/2012
Utility Fund
205077
03/28/2012
Utility Fund
205078
03/28/2012
Utility Fund
205079
03/28/2012
Utility Fund
205080
03/28/2012
Utility Fund
205081
03/28/2012
Utility Fund
205082
03/28/2012
Utility Fund
205083
03/28/2012
Utility Fund
205084
03/27/2012
General Fund
205084
03/27/2012
General Fund
Account Name Vendor Name Amount
Check Total:
Sewer Entr. /Spec. Departm
Praxair Distribution Inc. - 19
Check Total:
Sewer Entr. /Laguna Plant/
City of Santa Rosa
Check Total:
Sewer Entr. /Spec. Departm
Santa Rosa Fire Equipment Sery
Check Total:
Sewer Ent/Collect SystemRepair
Southland Tool MFG Inc
Check Total:
Sewer Entr. /Clothing Allow
Sunset Linen Service
Check Total:
Sewer /Cell Phone
Verizon Wireless
Check Total:
Sewer Entr. /Spec. Departm
West Cal Tractor
Check Total:
Sewer Entr / Safety Program
Western Safety Institute, Inc
Check Total:
Refuse - Travel Expense
Linda T. Babonis
Check Total:
Pers Redeposit Payable
CALPERS
P E R S Payable
CALPERS
4,521.38
22.69
22.69
678,316.83
678,316.83
252.50
252.50
859.03
859.03
23.42
23.42
90.02
90.02
3.30
3.30
2,500.00
2,500.00
6.00
6.00
2,835.30
184,005.21
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 4
Check Number Check Date Fund Name
205084 03/27/2012 General Fund
205085 03/28/2012 General Fund
205085 03/28/2012 General Fund
205086 03/28/2012 General Fund
205086 03/28/2012 General Fund
205087 03/28/2012 General Fund
205088 03/28/2012 General Fund
205089
03/28/2012
General Fund
205089
03/28/2012
General Fund
205089
03/28/2012
General Fund
205089
03/28/2012
General Fund
205089
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
205090
03/28/2012
General Fund
AP - Checks for Approval ( 04/04/2012 - 10:21 AM )
Account Name Vendor Name Amount
Pers- Survivorship
CALPERS
331.00
Check Total:
187,171.51
Burt/Ave Rec Cr Bldg/Facilty
ABM Janitorial Services - Nort
216.00
R.P. Comm. Cntr Bldg/Facilty
ABM Janitorial Services - Nort
216.00
Check Total:
432.00
Finance /Contractual S
Accountemps
1,718.40
Finance /Contractual S
Accountemps
1,718.40
Check Total:
3,436.80
Dennis Amantite
179.40
Check Total:
179.40
Animal Shelter Bldg/Facilty M
Aramark Uniform Services
43.40
Check Total:
43.40
Benecia Pool /Telephone
AT &T
15.76
Pac /Telephone
.AT &T
43.17
Ps Main Station /Telephone
AT &T
141.16
R.P. Comm. Cntr /Telephone
AT &T
46.30
Publ Works Gen /Telephone
AT &T
14.51
Check Total:
260.90
R.P. Comm. Cntr /Cellular Phone
AT &T MOBILITY
190.33
Pac /Admin /Cellular Phone
AT &T MOBILITY
32.47
City Manager /Cellular Phone
AT &T MOBILITY
65.17
Econ Develp /Cellular Phone
AT &T MOBILITY
58.66
Finance /Cellular Phone
AT &T MOBILITY
50.20
Data Processing/Cellular Phone
AT &T MOBILITY
132.40
Development Svcs /Cellular Phon
AT &T MOBILITY
367.83
Police / Cell Phone
AT &T MOBILITY
1,013.44
Fire / Cell Phone
AT &T MOBILITY
163.49
Publ Works Gen /Cellular Phone
AT &T MOBILITY
542.42
Streets & Bikes /Cellular Phon
AT &T MOBILITY
169.71
Park Maint /Cellular Phone
AT &T MOBILITY
173.96
Page 5
Check Number Check Date Fund Name
205090
03/28/2012
General Fund
205091
03/28/2012
General Fund
205092
03/28/2012
Utility Construction Fund
205093
03/28/2012
General Fund
205093
03/28/2012
General Fund
205093
03/28/2012
General Fund
205094
03/28/2012
General Fund
205094
03/28/2012
General Fund
205094
03/28/2012
General Fund
205095
03/28/2012
General Fund
205096
03/28/2012
General Fund
205097
03/28/2012
General Fund
205098
03/28/2012
General Fund
205098
03/28/2012
General Fund
AP - Checks for Approval ( 04/04/2012 - 10:21 AM )
Account Name Vendor Name Amount
PW- Landscape /Cell Phones
AT &T MOBILITY
90.68
Check Total:
3,050.76
Econ Develp /Travels & Mee
Linda T. Babonis
52.36
Check Total:
52.36
Alta Ave &Almond Swr/Wtr Rehab
BRELJE & RACE CONSULTING
4,141.00
Check Total:
4,141.00
Streets & Bike /Spec. Departm
Buchanan Food Service
21.33
City Hall /Bldg/Facilty
Buchanan Food Service
150.75
Animal Shelter Bldg/Facilty M
Buchanan Food Service
106.95
Check Total:
279.03
Animal Control/Medications
Butler Schein Animal Health Su
571.26
Animal Control/Medications
Butler Schein Animal Health Su
267.93
Animal Control/Medications
Butler Schein Animal Health Su
22.95
Check Total:
862.14
Peter M. Callinan
1,104.56
Check Total:
1,104.56
Dawn Cerini
120.00
Check Total:
120.00
City Hall /Rent/Lease /Ta
CIT Technology Fin Service, In
5,451.04
Check Total:
5,451.04
Streets & Bike /Spec. Departm
City Electric Supply
172.71
Streets & Bike /Spec. Departm
City Electric Supply
619.58
Check Total:
792.29
Page 6
Check Number Check Date Fund Name Account Name Vendor Name Amount
205099
03/28/2012
General Fund
Non- Department /Advertising/P
The Community Voice
260.00
Check Total:
260.00
205100
03/28/2012
General Fund
Publ Works Gen /Spec. Departm
Complete Welders Supply
25.93
Check Total:
25.93
205101
03/28/2012
General Fund
JULIE CORDERO
2,517.09
Check Total:
2,517.09
205102
03/28/2012
General Fund
R.P. Comm. Cntr /Contractual S
Gay Dawson
148.20
Check Total:
148.20
205103
03/28/2012
General Fund
Pac /Facility Repa
DTC Grip & Electric
324.69
Check Total:
324.69
205104
03/28/2012
General Fund
City Manager /Spec. Depart
FedEx
52.01
Check Total:
52.01
205106
03/28/2012
General Fund
City Hall Annex Bldg/Facilty
First Alarm Sercurities Servic
84.00
205106
03/28/2012
General Fund
Benecia Rec Bld Bldg/Facilty
First Alarm Sercurities Servic
75.00
205106
03/28/2012
General Fund
R.P. Comm. Cntr /Bldg/Facilty
First Alarm Sercurities Servic
90.00
205106
03/28/2012
General Fund
R.P. Gymnasium Bldg/Facilty
First Alarm Sercurities Servic
90.00
205106
03/28/2012
General Fund
Pac /Facility Repa
First Alarm Sercurities Servic
90.00
Check Total:
429.00
205107
03/28/2012
General Fund
Streets & Bike /Spec. Departm
Friedman's
18.65
Check Total:
18.65
205108
03/28/2012
General Fund
Rec Ref Clearing
Elsa Garcia
79.00
Check Total:
79.00
205109
03/28/2012
General Fund
Rec Ref Clearing
Abigail Garcia Diaz
400.00
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 7
Check Number Check Date Fund Name Account Name Vendor Name Amount
205109
03/28/2012
General Fund
Rec Ref Clearing
Abigail Garcia Diaz
25.00
205109
03/28/2012
General Fund
Rec Ref Clearing
Abigail Garcia Diaz
-50.00
Check Total:
375.00
205110
03/28/2012
Capital Projects Fund
Copeland Creek Bike Path Recon
GHD
79.25
Check Total:
79.25
205111
03/28/2012
General Fund
Theodore Giesige
243.45
Check Total:
243.45
205112
03/28/2012
General Fund
Burt/Ave Rec Cr /Spec. Departm
Grainger, Inc.
448.22
205112
03/28/2012
General Fund
Ps Main Station Bldg/Facilty
Grainger, Inc.
37.96
205112
03/28/2012
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
149.43
205112
03/28/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
5.21
205112
03/28/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
184.17
205112
03/28/2012
General Fund
Pac /Facility Repa
Grainger, Inc.
117.27
205112
03/28/2012
General Fund
Publ Works Gen /Small Tools
Grainger, Inc.
35.39
205112
03/28/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
6.42
205112
03/28/2012
General Fund
Animal Shelter Bldg/Facilty M
Grainger, Inc.
19.10
205112
03/28/2012
General Fund
Publ Works Gen Bldg/Facilty
Grainger, Inc.
202.44
Check Total:
1,205.61
205113
03/28/2012
General Fund
Police Nehicle Repai
Hansel Ford
59.81
205113
03/28/2012
General Fund
Police Nehicle Repai
Hansel Ford
124.41
Check Total:
184.22
205114
03/28/2012
General Fund
Animal Control/Shelter Food
Hill's Pet Nutrition Sales, In
52.08
205114
03/28/2012
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
68.36
Check Total:
120.44
205115
03/28/2012
General Fund
R.P. Gymnasium Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Check Total:
60.00
205116
03/28/2012
General Fund
Diane Holmes
123.19
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 8
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/04/2012 - 10:21 AM) Page 9
Check Total:
123.19
205117
03/28/2012
General Fund
Pac /Facility Repa
Home Depot Credit Services
5.19
205117
03/28/2012
General Fund
Pac /Facility Repa
Home Depot Credit Services
52.80
205117
03/28/2012
General Fund
Center Bldg/Facilty
Home Depot Credit Services
117.79
205117
03/28/2012
General Fund
Center Bldg/Facilty
Home Depot Credit Services
3.68
205117
03/28/2012
General Fund
Center Bldg/Facilty
Home Depot Credit Services
237.06
205117
03/28/2012
General Fund
Center Bldg/Facilty
Home Depot Credit Services
26.65
205117
03/28/2012
General Fund
P/S Bldg -North /Fac Maint/Non-
Home Depot Credit Services
35.81
205117
03/28/2012
General Fund
Comm Cntr Grnds Bldg/Facilty
Home Depot Credit Services
134.76
Check Total:
613.74
205118
03/28/2012
General Fund
Park Maint /Landscape Sup
Horizon Distributors Inc.
56.08
205118
03/28/2012
General Fund
Park Maint /Landscape Sup
Horizon Distributors Inc.
17.55
Check Total:
73.63
205119
03/28/2012
General Fund
R.P. Comm. Cntr /Contractual S
Bettyjane Hotaling
5,506.80
Check Total:
5,506.80
205120
03/28/2012
General Fund
Animal Control/Medications
IDEXX Distribution, Inc.
314.48
Check Total:
314.48
205121
03/28/2012
General Fund
Publ Works Gen Nehicle Repai
Interstate All Battery Center
152.82
Check Total:
152.82
205122
03/28/2012
General Fund
City Hall /Office Supplie
JAY'S ENGRAVING & RUBBER
18.08
205122
03/28/2012
General Fund
City Hall /Office Supplie
JAY'S ENGRAVING & RUBBER
26.33
Check Total:
44.41
205123
03/28/2012
General Fund
TOM KELLEY
130.15
Check Total:
130.15
205124
03/28/2012
General Fund
Streets & Bike / Landscape Sup
Kelly Moore Paints
33.81
AP - Checks for Approval ( 04/04/2012 - 10:21 AM) Page 9
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 10
Check Total:
33.81
205125
03/28/2012
General Fund
Animal Control /Contractual S
Roger Klein, D.V.M.
1,410.00
Check Total:
1,410.00
205126
03/28/2012
General Fund
Pers'L & Purch /Recruitment/G
LEAGUE OF CALIFORNIA CITIES
200.00
Check Total:
200.00
205127
03/28/2012
General Fund
Non - Department /Professional
Elizabeth Lidster
40.76
Check Total:
40.76
205128
03/28/2012
General Fund
T &E - City Represesentation
Jake Mackenzie
41.80
205128
03/28/2012
General Fund
Travel/Mtgs- Mackenzie
Jake Mackenzie
586.58
Check Total:
628.38
205129
03/28/2012
General Fund
Sports Center /Contractual S
Martial Arts Academy
2,508.36
205129
03/28/2012
General Fund
Sports Center /Contractual S
Martial Arts Academy
220.35
Check Total:
2,728.71
205130
03/28/2012
General Fund
Court Order Payable
Cynthia Morre
700.00
Check Total:
700.00
205131
03/28/2012
General Fund
Police /Miscellaneous
North Bay Corporate Health Ser
48.00
205131
03/28/2012
General Fund
Pers'L & Purch /Recruitment/G
North Bay Corporate Health Ser
43.00
Check Total:
91.00
205132
03/28/2012
General Fund
Building Permit Fees
Northbay Permit Services
86.45
205132
03/28/2012
General Fund
Building Standards Special Rev
Northbay Permit Services
1.00
Check Total:
87.45
205133
03/28/2012
General Fund
City Hall /Office Supplie
Office Depot
804.68
205133
03/28/2012
General Fund
City Hall /Office Supplie
Office Depot
65.09
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 10
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Pitney Bowes
684.00
205133
03/28/2012
General Fund
City Hall /Office Supplie
Office Depot
1.83
205133
03/28/2012
General Fund
Sports Center /Office Supplie
Office Depot
94.95
205133
03/28/2012
General Fund
City Hall /Office Supplie
Office Depot
156.68
205133
03/28/2012
General Fund
City Hall /Office Supplie
Office Depot
11.18
205133
03/28/2012
General Fund
Animal Control /Office Supplie
Office Depot
73.60
Check Total:
1,208.01
205134
03/28/2012
General Fund
Center /Heat/Light/Po
Pacific Gas & Electric
1,604.85
205134
03/28/2012
General Fund
Alicia Pool /Heat/Light/Po
Pacific Gas & Electric
10.51
205134
03/28/2012
General Fund
Benecia Pool /Heat/Light/Po
Pacific Gas & Electric
686.71
205134
03/28/2012
General Fund
Ladybug Pool /Heat/Light/Po
Pacific Gas & Electric
30.01
205134
03/28/2012
General Fund
H Pool /Heat/Light/Po
Pacific Gas & Electric
4,204.39
205134
03/28/2012
General Fund
R.P. Comm. Cntr /Heat/Light/Po
Pacific Gas & Electric
3,435.69
205134
03/28/2012
General Fund
Magnolia Pool /Heat/Light/Pow
Pacific Gas & Electric
710.39
205134
03/28/2012
General Fund
Burt/Ave Rec Cr /Heat/Light/Po
Pacific Gas & Electric
402.20
205134
03/28/2012
General Fund
Pac /Heat/Light/Po
Pacific Gas & Electric
3,239.86
205134
03/28/2012
General Fund
Sign/Heat Light & Power
Pacific Gas & Electric
515.52
205134
03/28/2012
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
223.91
205134
03/28/2012
General Fund
City Hall Annex /Heat/Light/Po
Pacific Gas & Electric
1,024.83
205134
03/28/2012
General Fund
Non- Department /Heat/Light/Po
Pacific Gas & Electric
19.71
205134
03/28/2012
General Fund
Animal Shelter /Heat/Light/Pow
Pacific Gas & Electric
1,233.94
205134
03/28/2012
General Fund
Ps Main Station /Heat/Light/Po
Pacific Gas & Electric
8,212.72
205134
03/28/2012
General Fund
P/S Bldg -North /Heat/Light/Po
Pacific Gas & Electric
845.25
205134
03/28/2012
General Fund
P/S Bldg -South /Heat/Light/Po
Pacific Gas & Electric
198.11
205134
03/28/2012
General Fund
Publ Works Gen /Heat/Light/Po
Pacific Gas & Electric
1,202.21
205134
03/28/2012
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
14,742.62
205134
03/28/2012
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
3,911.35
Check Total:
46,454.78
205135
03/28/2012
General Fund
R.P. Comm. Cntr /Contractual S
Petaluma School of Ballet, LLC
962.00
Check Total:
962.00
205136
03/28/2012
General Fund
City Hall
/Rent/Lease/Ta
Pitney Bowes
684.00
Check Total:
684.00
205137
03/28/2012
General Fund
Theatre
/Spec. Departm
Platt
67.11
205137
03/28/2012
General Fund
Theatre
/Spec. Departm
Platt
294.07
205137
03/28/2012
General Fund
Theatre
/Spec. Departm
Platt
51.98
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 11
Check Number Check Date Fund Name
205138
03/28/2012
General Fund
205138
03/28/2012
General Fund
205138
03/28/2012
General Fund
205139
03/28/2012
General Fund
205140
03/28/2012
General Fund
205141
03/28/2012
General Fund
205142
03/28/2012
General Fund
205143
03/28/2012
General Fund
205143
03/28/2012
General Fund
205144
03/28/2012
General Fund
205144
03/28/2012
General Fund
205145
03/28/2012
General Fund
205146
03/28/2012
General Fund
AP - Checks for Approval ( 04/04/2012 - 10:21 AM )
Account Name Vendor Name Amount
Page 12
Check Total:
413.16
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,655.09
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,347.62
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
940.41
Check Total:
3,943.12
Streets & Bike /Spec. Departm
Redwood Lock & Key
5.43
Check Total:
5.43
Admin Services /Contractual S
Regional Government Services
7,020.00
Check Total:
7,020.00
Spay/Neuter Voucher $2
Dr. Joel Reif
1,010.00
Check Total:
1,010.00
Police Nehicle Repai
Reliable Auto Glass
240.00
Check Total:
240.00
Streets & Bike /Spec. Departm
Reliable Hardware & Steel Co.
41.85
Streets & Bike /Spec. Departm
Reliable Hardware & Steel Co.
-41.85
Check Total:
0.00
Streets & Bike /Contractual S
Republic ITS Inc
2,455.60
Streets & Bike /Contractual S
Republic ITS Inc
2,622,88
Check Total:
5,078.48
Pac /Facility Repa
Roto- Rooter Plumbers
175.00
Check Total:
175.00
Sports Center /Memberships
Bill Ryan
15.00
Page 12
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 13
Check Total:
15.00
205147
03/28/2012
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
11.56
205147
03/28/2012
General Fund
Fire Nehicle Repai
Santa Rosa Auto Parts
346.63
Check Total:
358.19
205148
03/28/2012
General Fund
City Hall Bldg/Facilty
Santa Rosa Fire Equipment Sery
121.00
205148
03/28/2012
General Fund
Publ Works Gen Bldg/Facilty
Santa Rosa Fire Equipment Sery
764.33
205148
03/28/2012
General Fund
Publ Works Gen /Spec. Departm
Santa Rosa Fire Equipment Sery
764.32
205148
03/28/2012
General Fund
Center /Spec. Departm
Santa Rosa Fire Equipment Sery
50.54
205148
03/28/2012
General Fund
R.P. Comm. Cntr /Spec. Departm
Santa Rosa Fire Equipment Sery
50.54
205148
03/28/2012
General Fund
Burt/Ave Rec Cr /Spec. Departm
Santa Rosa Fire Equipment Sery
50.54
205148
03/28/2012
General Fund
Ymca/Soccer Bld/Spec. Departme
Santa Rosa Fire Equipment Sery
50.52
205148
03/28/2012
General Fund
R.P. Comm. Cntr Bldg/Facilty
Santa Rosa Fire Equipment Sery
142.00
205148
03/28/2012
General Fund
Pac /Facility Repa
Santa Rosa Fire Equipment Sery
259.51
Check Total:
2,253.30
205149
03/28/2012
General Fund
Codding Center /Travels & Mee
Jessica Schieberl
159.60
Check Total:
159.60
205150
03/28/2012
General Fund
Mark Sharp
92.75
Check Total:
92.75
205151
03/28/2012
General Fund
H Pool /Bldg/Facilty
Sierra Chemical Company
3,365.67
Check Total:
3,365.67
205152
03/28/2012
General Fund
Animal Control /Contractual S
Sonic.net, Inc.
9.95
Check Total:
9.95
205153
03/28/2012
General Fund
Streets & Bike /Contractual S
SONOMA -MARIN AREA RAIL
660.31
205153
03/28/2012
General Fund
Non - Department /Professional
SONOMA -MARIN AREA RAIL
26,719.80
Check Total:
27,380.11
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 13
Check Number Check Date Fund Name Account Name Vendor Name Amount
205154
03/28/2012
General Fund
Finance /Postage
Carol Strouse
54.20
Check Total:
54.20
205155
03/28/2012
General Fund
R.P. Comm. Cntr /Contractual S
Sue Stubblebine
143.00
205155
03/28/2012
General Fund
R.P. Comm. Cntr /Contractual S
Sue Stubblebine
139.75
Check Total:
282.75
205156
03/28/2012
General Fund
Benicia Pool/Publicity
Gary Sugiyama
685.00
Check Total:
685.00
205157
03/28/2012
General Fund
Publ Works Gen /Clothing Allo
Sunset Linen Service
117.12
Check Total:
117.12
205158
03/28/2012
General Fund
Animal Control /Spec. Departm
Target Bank
7.92
Check Total:
7.92
205159
03/28/2012
General Fund
Data Processing /Spec. Departm
TELEPHONETICS
474.90
Check Total:
474.90
205160
03/28/2012
General Fund
Non - Department /Contractual S
Union Bank
2,225.00
Check Total:
2,225.00
205161
03/28/2012
General Fund
Park Maint /Equipment Ren
United Rentals Northwest, Inc.
913.63
Check Total:
913.63
205162
03/28/2012
General Fund
Data Processing/Cellular Phone
Verizon Wireless
90.02
205162
03/28/2012
General Fund
Police / Cell Phone
Verizon Wireless
38.01
205162
03/28/2012
General Fund
Fire / Cell Phone
Verizon Wireless
-26.37
Check Total:
101.66
205163
03/28/2012
General Fund
Publ Works Gen /Vehicle Repai
Victory Auto Plaza
146.72
AP - Checks for Approval ( 04/04/2012 - 10:21 AM) Page 14
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
146.72
205164
03/28/2012
General Fund
P/S Bldg -North Bldg/Facilty
Wal -Mart Community/GEMB
34.05
205164
03/28/2012
General Fund
P/S Bldg -North Bldg/Facilty
Wal -Mart Community/GEMB
12.95
205164
03/28/2012
General Fund
P/S Bldg -North Bldg/Facilty
Wal -Mart Community/GEMB
33.04
205164
03/28/2012
General Fund
P/S Bldg -North Bldg/Facilty
Wal -Mart Community/GEMB
6.48
Check Total:
86.52
205165
03/28/2012
General Fund
Animal Control /Spec. Departm
MICKEY ZELDES
55.87
Check Total:
55.87
205166
03/28/2012
General Fund
Ref Deposit -Liab. Insur
HUB International
1,220.00
205166
03/28/2012
General Fund
Refundable Deposits
HUB International
- 287.22
205166
03/28/2012
General Fund
R.P. Comm. Cntr /Rp Community
HUB International
- 287.22
205166
03/28/2012
General Fund
Cash
HUB International
287.22
Check Total:
932.78
205167
03/29/2012
Utility Fund
Accounts Payable
Lovinia Laval -Gager
9.35
205167
03/29/2012
Utility Fund
Accounts Payable
Lovinia Laval -Cager
19.95
205167
03/29/2012
Utility Fund
Accounts Payable
Lovinia Laval -Cager
19.63
Check Total:
48.93
205168
03/29/2012
Utility Fund
Accounts Payable
Hayley Sapieka
16.87
Check Total:
16.87
205169
03/30/2012
General Fund
R.P. Comm Cntr/Publicity
United States Post Office
2,900.00
Check Total:
2,900.00
205170
04/04/2012
Utility Fund
Sewer Entr. /Telephone
AT &T
31.17
205170
04/04/2012
Utility Fund
Sewer Entr. /Telephone
AT &T
15.76
205170
04/04/2012
Utility Fund
Sewer Entr.. /Telephone
AT &T
93.90
205170
04/04/2012
Utility Fund
Sewer Entr. /Telephone
AT &T
185.07
AP - Checks for Approval ( 04/04/2012 - 10:21 AM) Page 15
Check Number Check Date Fund Name
205171
04/04/2012
Utility Fund
205172
04/04/2012
Utility Fund
205173
04/04/2012
Utility Fund
205174
04/04/2012
Utility Fund
205175
04/04/2012
Utility Fund
205176
04/04/2012
Utility Fund
205177
04/04/2012
Utility Fund
205178
04/04/2012
Utility Fund
205179
04/04/2012
Utility Fund
205180
04/04/2012
Utility Fund
AP - Checks for Approval ( 04/04/2012 - 10:21 AM )
Account Name Vendor Name Amount
Page 16
Check Total:
325.90
Sewer Entr.
/Small Tools
Home Depot Credit Services
93.18
Check Total:
93.18
Sewer Entr.
/Spec. Deparnn
National Document Solutions, L
515.18
Check Total:
515.18
Sewer Entr.
/Spec. Departm
OMEGA INDUSTRIAL SUPPLY
185.75
Check Total:
185.75
Sewer Entr.
/Heat/Light/Po
Pacific Gas & Electric
177.33
Check Total:
177.33
Sewer Entr.
/Vehicle Repair
Redwood Lock & Key
171.57
Check Total
171.57
Water Conservation Measures
Eva Smith
37.50
Check Total:
37.50
Sewer Entr.
/Small Tools
Snap -On- Industrial
347.28
Check Total:
347.28
Sewer Entr.
/Clothing Allow
Sunset Linen Service
23.42
Check Total:
23.42
Sewer Ent/Collect SystemRepair
USA Blue Book
804.30
Check Total:
804.30
Water Conservation Measures
Gloria Villegas
37.50
Page 16
Check Number Check Date Fund Name Account Name Vendor Name Amount
205181 04/04/2012 Utility Fund
205182 04/04/2012 Utility Fund
205183
04/04/2012
Utility Fund
205184
04/04/2012
Utility Fund
205184
04/04/2012
Utility Fund
205184
04/04/2012
Utility Fund
205184
04/04/2012
Utility Fund
205185
04/04/2012
Utility Fund
205185
04/04/2012
Utility Fund
205185
04/04/2012
Utility Fund
205185
04/04/2012
Utility Fund
Check Total:
Sewer Entr. /Contractual S WILLDAN FINANCIAL SERVICES
Check Total:
Water Entr. /Spec Dept Equ ABLE FENCE COMPANY, INC.
Check Total:
Water Entr. /Spec. Departm Complete Welders Supply
Water Entr. /Spec Dept Equ
Grainger, Inc.
Water Entr. /Spec Dept Equ
Grainger, Inc.
Water Entr. /Spec. Departm
Grainger, Inc.
Water Entr. /Spec. Departm
Grainger, Inc.
Water Entr. /Spec. Departm
Home Depot Credit Services
Water Entr. /Spec. Departm
Home Depot Credit Services
Water Entr. /Spec. Departm
Home Depot Credit Services
Water Entr. /Spec Dept Equ
Home Depot Credit Services
Check Total:
Check Total:
37.50
1,500.00
1,500.00
395.00
395.00
32.44
32.44
50.68
96.09
21.58
37.61
205.96
26.64
47.82
40.08
114.65
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 17
Check Total:
229.19
205186 04/04/2012 Utility Fund
Water Entr. /Spec Dept Equ HSC Electronic Supply
203.98
Check Total:
203.98
205187 04/04/2012 Utility Fund
Water Entr. /Spec. Departm National Document Solutions, L
515.18
Check Total:
515.18
205188 04/04/2012 Utility Fund
Water Entr. /Water Meter Re National Meter & Automation, I
1,264.02
Check Total:
1,264.02
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 17
Check Number Check Date Fund Name Account Name Vendor Name Amount
205189
04/04/2012
Utility Fund
Water Entr. /Office Supplie
Office Depot
427.67
Check Total:
427.67
205190
04/04/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
1,833.65
205190
04/04/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
337.61
205190
04/04/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
144.09
205190
04/04/2012
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
306.51
Check Total:
2,621.86
205191
04/04/2012
Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
40.47
Check Total:
40.47
205192
04/04/2012
Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
12.21
Check Total:
12.21
205193
04/04/2012
Utility Fund
Water Entr. /Spec Dept Equ
Power Industries
356.90
Check Total:
356.90
205194
04/04/2012
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
1,036.68
205194
04/04/2012
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
944.57
Check Total:
1,981.25
205195
04/04/2012
Utility Fund
Water Conservation Measures
Eva Smith
37.50
Check Total:
37.50
205196
04/04/2012
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
51.09
Check Total:
51.09
205197
04/04/2012
Utility Fund
Water Entr. /Spec Dept Equ
Telstar Instruments Inc.
1,400.80
Check Total:
1,400.80
205198
04/04/2012
Utility Fund
Water Conservation Measures
Gloria Villegas
37.50
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 18
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/04/2012 10:21 AM) Page 19
Check Total:
37.50
205199
04/04/2012
Utility Fund
Water Entr. /Spec. Departm
Wyatt Irrigation Supply Inc.
12.42
Check Total:
12.42
205200
04/04/2012
General Fund
Police /Spec. Departm
Business Card
23.75
Check Total:
23.75
205201
04/04/2012
General Fund
Animal Shltr Training Fee Dep
Caryn Hoeflein
60.00
Check Total:
60.00
205202
04/03/2012
General Fund
Aflac Payable
AFLAC
390.00
205202
04/03/2012
General Fund
Aflac Payable
AFLAC
561.62
Check Total:
951.62
205203
04/03/2012
General Fund
Kaiser W/H Payable
HSA Bank
125.00
Check Total:
125.00
205204
04/03/2012
General Fund
Supp Life W/H Payable
LINCOLN NATIONAL LIFE INS CO
897.10
Check Total:
897.10
205205
04/03/2012
General Fund
Standard Ins Payable
MYERS - STEVENS & TOOHEY
1,131.00
Check Total:
1,131.00
205206
04/03/2012
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
1,575.00
205206
04/03/2012
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
2,638.84
Check Total:
4,213.84
205207
04/03/2012
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
1,828.31
Check Total:
1,828.31
AP - Checks for Approval ( 04/04/2012 10:21 AM) Page 19
Check Number Check Date Fund Name
205208
04/03/2012
General Fund
205209
04/03/2012
General Fund
205210
04/03/2012
General Fund
205211
04/03/2012
General Fund
205212
04/03/2012
General Fund
205213
04/03/2012
General Fund
205214
04/03/2012
General Fund
205215
04/03/2012
General Fund
205216
04/04/2012
General Fund
205216
04/04/2012
General Fund
205216
04/04/2012
General Fund
205217
04/04/2012
General Fund
AP - Checks for Approval ( 04/04/2012 - 10:21 AM )
Account Name Vendor Name Amount
Rpea Dues
CITY OF ROHNERT PARK
255.00
Check Total:
255.00
Scope Dues Payable
SEIU Local 1021
1,022.81
Check Total:
1,022.81
Court Order Payable
United States Treasury
325.00
Check Total:
325.00
United Way Payable
UNITED WAY
80.00
Check Total:
80.00
Eye CareNSP/Payables
Vision Service Plan - (CA)
2,564.24
Check Total:
2,564.24
Eye CareNSP/Payables
Vision Service Plan - (CA)
405.28
Check Total:
405.28
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
930.75
Check Total:
930.75
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
351.64
Check Total:
351.64
Ps Main Station Bldg/Facilty
ABM Janitorial Services - Nort
1,624.00
Publ Works Gen Bldg/Facilty
ABM Janitorial Services - Nort
213.00
Animal Shelter Bldg/Facilty M
ABM Janitorial Services - Nort
583.00
Check Total:
2,420.00
Pac/Pasco /Advertising/P
Ad Vantage Marketing
1,083.38
Page 20
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total: 1,083.38
205218
04/04/2012
General Fund
P/S Bldg -South /Fac Maint/Non-
Air Doctor
450.00
Check Total:
450.00
205219
04/04/2012
General Fund
John Anglin
599.40
Check Total:
599.40
205220
04/04/2012
General Fund
R.P. Gymnasium /Telephone
AT &T
23.03
205220
04/04/2012
General Fund
Ps Main Station /Telephone
AT &T
111.37
Check Total:
134.40
205221
04/04/2012
General Fund
Library /Contractual S
AT &T
30.23
205221
04/04/2012
General Fund
Center /Telephone
AT &T
32.40
205221
04/04/2012
General Fund
P/S Bldg -North /Telephone
AT &T
41.50
205221
04/04/2012
General Fund
Publ Works Gen /Telephone
AT &T
15.76
205221
04/04/2012
General Fund
Data Processing /Telephone
AT &T
185.07
205221
04/04/2012
General Fund
Ps Main Station /Telephone
AT &T
66.22
205221
04/04/2012
General Fund
City Hall /Telephone
AT &T
1,944.48
205221
04/04/2012
General Fund
Ps Main Station /Telephone
AT &T
287.78
205221
04/04/2012
General Fund
Data Processing /Telephone
AT &T
44.73
205221
04/04/2012
General Fund
Publ Works Gen /Telephone
AT &T
29.95
205221
04/04/2012
General Fund
Ps Main Station /Telephone
AT &T
541.50
205221
04/04/2012
General Fund
R.P. Comm. Cntr /Telephone
AT &T
30.22
205221
04/04/2012
General Fund
City Hall /Telephone
AT &T
59.23
205221
04/04/2012
General Fund
Pub] Works Gen /Telephone
AT &T
59.24
205221
04/04/2012
General Fund
Ps Main Station /Telephone
AT &T
61.32
205221
04/04/2012
General Fund
Animal Shelter /Telephone
AT &T
30.22
205221
04/04/2012
General Fund
H Pool /Telephone
AT &T
71.97
205221
04/04/2012
General Fund
Benecia Pool /Telephone
AT &T
14.51
205221
04/04/2012
General Fund
Magnolia Pool /Telephone
AT &T
14.51
205221
04/04/2012
General Fund
P/S Bldg -North /Telephone
AT &T
29.58
205221
04/04/2012
General Fund
City Hall /Telephone
AT &T
59.23
205221
04/04/2012
General Fund
P/S Bldg -South /Telephone
AT &T
43.00
205221
04/04/2012
General Fund
City Hall /Telephone
AT &T
88.19
205221
04/04/2012
General Fund
City Hall /Telephone
AT &T
106.29
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 21
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 22
Check Total:
3,887.13
205222
04/04/2012
General Fund
Streets & Bike /Spec. Departm
Buchanan Food Service
14.11
Check Total:
14.11
205223
04/04/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
12.34
205223
04/04/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
49.40
205223
04/04/2012
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
264.96
Check Total:
326.70
205224
04/04/2012
General Fund
R.P. Comm. Cntr /Contractual S
Michele Carter
117.00
Check Total:
117.00
205225
04/04/2012
General Fund
Streets & Bike /Spec. Departm
CED
500.36
Check Total:
500.36
205226
04/04/2012
General Fund
Police /Uniforms
The Cobbler
195.19
Check Total:
195.19
205227
04/04/2012
General Fund
Non - Department /Advertising/P
The Community Voice
322.00
205227
04/04/2012
General Fund
Animal Control /Advertising/P
The Community Voice
400.00
Check Total:
722.00
205228
04/04/2012
General Fund
Police /Spec Dept Equ
Brandon Davidge
50.00
Check Total:
50.00
205229
04/04/2012
General Fund
Data Processing/Equipment Leas
Dell Financial Services
133.96
205229
04/04/2012
General Fund
Police /Equipment Leas
Dell Financial Services
253.07
Check Total:
387.03
205230
04/04/2012
General Fund
Data Processing /Software Main
Delta Systems
1,034.52
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 22
Check Number Check Date Fund Name
205231 04/04/2012 General Fund
205231 04/04/2012 General Fund
205231 04/04/2012 General Fund
205232 04/04/2012 General Fund
205233
04/04/2012
General Fund
205234
04/04/2012
General Fund
205235
04/04/2012
General Fund
205235
04/04/2012
General Fund
.205236
04/04/2012
General Fund
205236
04/04/2012
General Fund
205236
04/04/2012
General Fund
205236
04/04/2012
General Fund
205237 04/04/2012 General Fund
205238 04/04/2012 General Fund
205238 04/04/2012 General Fund
Account Name Vendor Name Amount
Check Total:
Strong Motion - Category l DEPARTMENT OF CONSERVATION
Strong Motion - Categoryl DEPARTMENT OF CONSERVATION
Seismic Training DEPARTMENT OF CONSERVATION
Check Total:
Streets & Bike /Spec. Departm DIGITAL PRINTS & IMAGING
Check Total:
Elsie Gallagher
Streets & Bike /Spec. Departm Gardeners Aid
Sports Center /Contractual S
Sports Center /Contractual S
R.P. Gymnasium /Bldg/Facilty
R.P. Gymnasium /Bldg/Facilty
Streets & Bike /Spec. Departm
Streets & Bike / Landscape Sup
Data Processing /Contractual S
Animal Control /Shelter Food
Animal Control /Shelter Food
Annee Geldert
Annee Geldert
Grainger, Inc.
Grainger, Inc.
Grainger, Inc.
Grainger, Inc.
Granicus Inc
Hill's Pet Nutrition Sales, In
Hill's Pet Nutrition Sales, In
Check Total:
Check Total:
Check Total:
1,034.52
1.50
20.58
-1.10
20.98
99.52
99.52
433.80
433.80
123.80
123.80
396.00
3.20
399.20
6.98
27.95
8.66
8.39
Check Total: 51.98
686.00
Check Total: 686.00
89.53
30.38
AP - Checks for Approval ( 04/04/2012 - 10:21 AM) Page 23
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP.- Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 24
Check Total:
119.91
205239
04/04/2012
General Fund
Ps Main Station Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
205239
04/04/2012
General Fund
City Hall Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Check Total:
120.00
205240
04/04/2012
General Fund
R.P. Gymnasium Bldg/Facilty
Home Depot Credit Services
24.89
205240
04/04/2012
General Fund
Center Bldg/Facilty
Home Depot Credit Services
9.73
205240
04/04/2012
General Fund
R.P. Comm. Cntr Bldg/Facilty
Home Depot Credit Services
72.22
205240
04/04/2012
General Fund
Pac /Facility Repa
Home Depot Credit Services
6.50
205240
04/04/2012
General Fund
R.P. Comm. Cntr Bldg/Facilty
Home Depot Credit Services
8.21
205240
04/04/2012
General Fund
Publ Works Gen /Spec. Departm
Home Depot Credit Services
6.49
205240
04/04/2012
General Fund
Pac /Facility Repa
Home Depot Credit Services
129.08
Check Total:
257.12
205241
04/04/2012
General Fund
Park Maint /Landscape Sup
Horizon Distributors Inc.
63.80
Check Total:
63.80
205242
04/04/2012
General Fund
Animal Control/Medications
KT OPTICS
200.00
Check Total:
200.00
205243
04/04/2012
General Fund
Pers'L & Purch /Professional
Law Offices of Walter & Pistol
674.98
Check Total:
674.98
205244
04/04/2012
General Fund
Carl Leivo
690.90
Check Total:
690.90
205245
04/04/2012
Capital Projects Fund
LED Street Light Conversion
Local Government Services
1,160.90
205245
04/04/2012
General Fund
Publ Works Gen /Contractual S
Local Government Services
3,572.00
205245
04/04/2012
Utility Construction Fund
Tank 1 &2 Ladders safety upgrade
Local Government Services
2,589.70
205245
04/04/2012
Utility Construction Fund
Water Meter Installation
Local Government Services
446.50
205245
04/04/2012
General Fund
Publ Works Gen /Contractual S
Local Government Services
2,098.55
205245
04/04/2012
Utility Construction Fund
Tank 1 &2 Ladders safety upgrade
Local Government Services
5,491.95
205245
04/04/2012
Utility Construction Fund
Water Meter Installation
Local Government Services
2,723.65
AP.- Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 24
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 25
Check Total:
18,083.25
205246
04/04/2012
General Fund
Sports Center /Contractual S
Martial Arts Academy
39.00
Check Total:
39.00
205247
04/04/2012
General Fund
Police /Armory
Matheson Tri-Gas, Inc.
38.12
Check Total:
38.12
205248
04/04/2012
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
68.04
Check Total:
68.04
205249
04/04/2012
General Fund
Non - Department /Heat/Light/Po
Pacific Gas & Electric
155.57
Check Total:
155.57
205250
04/04/2012
General Fund
Non- Department /Heat/Light/Po
Pacific Gas & Electric
28.75
Check Total:
28.75
205251
04/04/2012
General Fund
Non- Department /Heat/Light/Po
Pacific Gas & Electric
121.63
Check Total:
121.63
205252
04/04/2012
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
51.34
Check Total:
51.34
205253
04/04/2012
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
1,752.09
205253
04/04/2012
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
346.90
Check Total:
2,098.99
205254
04/04/2012
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
83.13
Check Total:
83.13
205255
04/04/2012
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
64.45
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 25
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
64.45
205256
04/04/2012
General Fund
James Park
715.41
Check Total:
715.41
205257
04/04/2012
General Fund
Police /Travels & Mee
Patty Peon
124.58
205257
04/04/2012
General Fund
Police /Office Supplie
Patty Peon
5.84
Check Total:
130.42
205258
04/04/2012
General Fund
Police /Contractual S
Red Cloud, Inc.
2,670.00
Check Total:
2,670.00
205259
04/04/2012
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,028.47
205259
04/04/2012
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,771.61
205259
04/04/2012
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,437.01
205259
04/04/2012
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
881.36
205259
04/04/2012
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
940.41
205259
04/04/2012
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,130.79
205259
04/04/2012
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
848.93
205259
04/04/2012
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,398.21
205259
04/04/2012
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,265.67
Check Total: 10,702.46
205260 04/04/2012 General Fund EAP Expense Redwood Empire Municipal Insur 695.54
Check Total: 695.54
205261 04/04/2012 General Fund Fire /Contractual S ROSS' LADDER SERVICE 958.00
Check Total: 958.00
205262 04/04/2012 General Fund R.P. Gymnasium Bldg/Facilty Santa Rosa Fire Equipment Sery 180.00
Check Total: 180.00
205263 04/04/2012 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 238.37
AP - Checks for Approval ( 04/04/2012 - 10:21 AM) Page 26
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
205263
04/04/2012
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Ap
63.96
205263
04/04/2012
General Fund
Fire /Uniforms
Santa Rosa Uniform & Career Ap
63.96
205263
04/04/2012
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Ap
24.00
Check Total:
390.29
205264
04/04/2012
General Fund
Streets & Bike /Spec. Departm
Shamrock Materials
29.77
Check Total:
29.77
205265
04/04/2012
General Fund
Publ Works Gen /Small Tools
Snap -On- Industrial
41.49
Check Total:
41.49
205266
04/04/2012
General Fund
R.P. Comm. Cntr /Contractual S
Randy Snyder
885.00
Check Total:
885.00
205267
04/04/2012
General Fund
S.A. Exams /Professional
So Co Health Service
1,800.00
Check Total:
1,800.00
205268
04/04/2012
General Fund
R.P. Gymnasium Bldg/Facilty
STANLEY STEAMER
199.40
Check Total:
199.40
205269
04/04/2012
General Fund
Publ Works Gen /Clothing Allo
Sunset Linen Service
117.12
Check Total:
117.12
205270
04/04/2012
General Fund
Streets & Bike /Spec. Departm
Syar Industries, Inc.
208.66
Check Total:
208.66
205271
04/04/2012
General Fund
Pac/Pasco /Admissions
The Raven Players
10,696.40
Check Total:
10,696.40
205272
04/04/2012
General Fund
City Hall Bldg/Facilty
Universal Building Services
1,150.00
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 27
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total: 1,150.00
205273 04/04/2012 General Fund Robert H. Williams 1,830.68
Check Total: 1,830.68
205274 04/04/2012 General Fund Sports Center /Professional Winning Edge Sports Training 79.20
Check Total: 79.20
205275
04/04/2012
General Fund
Travel/Mtgs- Mackenzie
Business Card
399.00
205275
04/04/2012
General Fund
Non - Department /Community Pro
Business Card
31.85
205275
04/04/2012
General Fund
Non - Department /Travels & Mee
Business Card
185.62
Check Total:
616.47
205276
04/04/2012
General Fund
Police /Travels & Mee
Business Card
64.52
205276
04/04/2012
General Fund
Fire Prevention/Spec. Departm
Business Card
29.15
205276
04/04/2012
General Fund
Police /Travels & Mee
Business Card
65.42
205276
04/04/2012
General Fund
Police /Travels & Mee
Business Card
116.00
205276
04/04/2012
General Fund
Police /Travels & Mee
Business Card
24.96
205276
04/04/2012
General Fund
Police /Travels & Mee
Business Card
11.29
205276
04/04/2012
General Fund
Police /Travels & Mee
Business Card
813.32
Check Total:
1,124.66
205277
04/04/2012
General Fund
Non - Department /Spec. Departm
Business Card
505.00
Check Total:
505.00
205278
04/04/2012
General Fund
Police /Armory
Business Card
92.51
205278
04/04/2012
General Fund
Police /Travels & Mee
Business Card
18.36
Check Total:
110.87
205279
04/04/2012
General Fund
Police /Training & Ed
Business Card
550.00
Check Total:
550.00
205280
04/04/2012
General Fund
R.P. Comm. Cntr /Spec. Departm
Business Card
31.74
AP - Checks for Approval ( 04/04/2012 - 10:21 AM)
Page 28
Check Number Check Date Fund Name
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205280
04/04/2012
General Fund
205281
04/04/2012
General Fund
205281
04/04/2012
General Fund
205281
04/04/2012
General Fund
205281
04/04/2012
General Fund
205282 04/04/2012 General Fund
205283 04/04/2012 General Fund
205283 04/04/2012 General Fund
205284 04/04/2012 General Fund
205284 04/04/2012 General Fund
205285 04/04/2012 General Fund
AP - Checks for Approval ( 04/04/2012 - 10:21 AM )
Account Name Vendor Name Amount
R.P. Comm Cntr/Publicity
Business Card
17.15
R.P. Gymnasium Bldg/Facilty
Business Card
179.44
R.P. Gymnasium Bldg/Facilty
Business Card
655.36
R.P. Comm Cntr/Publicity
Business Card
19.00
Codding Center/Publicity
Business Card
230.00
Codding Center /Office Supplie
Business Card
62.64
R.P. Gymnasium Bldg/Facilty
Business Card
352.21
R.P. Gymnasium /Spec. Departm
Business Card
42.67
R.P. Gymnasium Bldg/Facilty
Business Card
11.57
Sports Center /Publicity
Business Card
284.95
Check Total:
1,886.73
Fire Nehicle Repai
Business Card
10.84
Police /Armory
Business Card
34.24
Police /Armory
Business Card
19.50
Ps Main Station Bldg/Facilty
Business Card
30.08
Check Total:
94.66
Publ Works Gen /Spec. Departm
BUSINESS CARD
176.67
Check Total:
176.67
Police /I.D.
j3usiness Card
642.89
Police /Armory
Business Card
47.25
Check Total:
690.14
Police /Armory
Business Card
210.00
Police /Spec Dept Equ
Business Card
47.85
Check Total:
257.85
City Manager /Travels & Mee
Busniess Card
157.42
Check Total:
157.42
Page 29
Check Number Check Date Fund Name
Account Name
Vendor Name
Report Total:
Amount
1,486,982.55
AP - Checks for Approval ( 04/04/2012 - 10:21 AM ) Page 30
CITY OF ROHNERT PARK
COMMUNITY DEVELOPMENT COMMISSION
BILLS FOR ACCEPTANCE
April 10, 2012
Check Numbers: 5890-5894
Dated: Mar. 22, 2012 - Apr. 4,2012
TOTAL
$
6,081,90
$
6,081,90
Meeting Date:
Department:
Submitted By:
Prepared By:
Agenda Title:
ITEM NO. 3.C.1
1I1ission Statement
"We Carefor Our Residents by Working Together to Build a
Better Communit)' for Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
April 10, 2012
Development Services
Patrick Barnes, Deputy City Engineer
DiaJma Delgy, Administrative Assistant
Appoint the City Engineer as the City's Zone IA Advisory Committee
Representative
RECOMMENDED ACTION: Appoint the City Engineer as the City's Zone lA Advisory
Committee Representative, Allow the City Engineer to delegate that authority,
BACKGROUND: Zone IA is one of nine geographic zones within Sonoma County created in
1958 for the purpose of assessing each parcel owner for the construction of flood control
projects, The cities of Rohnert Park, Santa Rosa, Cotati, Windsor and Sebastopol are located
within the Zone I A Laguna de Santa Rosa Mark West Creek watershed,
Zone IA Laguna de Santa Rosa Mark West Creek has a Zone Advisory Committee that annually
prioritizes and recommends capital improvement projects for funding. TIle City of Rohnert Park
has sat on this Advisory Committee since it was established, Most cities, like Rohnert Park, let
their appointments to the Committee lapse; official appointees have moved to other positions or
retired, The Water Agency is properly asking that all cities update their official appointments to
this Committee.
The purpose of this resolution is to comply with that request and update the City appointee to the
Zone lA Advisory Committee, The previous appointment was the City Engineer (by name
rather than by position) and that City Engineer has retired,
ANAL YSIS: The City should be represented on the Zone Advisory Committee that annually
prioritizes and recommends capital improvement pr~iects for funding, The City Engineer or his
designee should be selected to represent the City in this area as the engineering staff is most
cognizant of engineering studies concerning the Zone lA area,
We are recommending that the City Engineer be officially appointed to represent the City on this
Advisory Committee and be allowed to delegate this authority. By assigning this role to a
position, rather than a person, the designation will be kept current in future years,
Currently the Deputy City Engineer fills this role and the City Engineer will delegate the
authority to him after approval of tills resolution by council.
FISCAL IMPACT/FUNDING SOURCE: Time spent representing the City in this area will be
paid for out of the General Fund. Not appointing a member would remove the City as a voting
ITEM NO. 3,C.l
member of the Zone lA Advisory Committee. This would allow other cities to determine
whether funding flood control projects is spent in Rohnert Park,
Department Head Approval Date:
City Manager Approval Date: 3/27/12
City Attorney Approval Date: 3/27/12
Attachments (list in packet assembly order):
I. Resolution
2
RESOLUTION NO. 2012-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPOINTING THE CITY ENGINEER AS THE CITY'S ZONE lA ADVISORY
COMMITTEE REPRESENT A TIVE
WHEREAS, Zone 1 A is one of nine geographic zones within Sonoma County created in
1958 for the purpose of assessing each parcel owner for the construction of flood control
projects;
WHEREAS, the cities of Rohnert Park, Santa Rosa, Cotati, Windsor and Sebastopol are
located within the Zone IA Laguna de Santa Rosa Mark West Creek watershed;
WHEREAS, Zone IA Laguna de Santa Rosa Mark West Creek has a Zone Advisory
Committee that annually prioritizes and recommends capital improvement projects for funding;
and
WHEREAS, the City of Rohnert Park has been receiving the benefits of Zone 1 A funding
as evidenced by the Master Drainage plan, the Coleman creek project and the current partnership
in the Copeland Creek project; and
WHEREAS, it is necessary for the City Council to appoint a representative from the City
to the Zone lA Laguna de Santa Rosa Mark West Creek Advisory Committee; and
WHEREAS, the City Council's prior appointment has lapsed and the Council wishes to
make a new appointment;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Engineer, or his/her designee, is hereby appointed to the Zone 1 A Laguna de
Santa Rosa Mark West Creek Advisory Committee as the representative of the City of Rohnert
Park, and shall serve at the pleasure of the City Council.
DULY AND REGULARLY ADOPTED this 10th day of April, 20l2,
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO, 3,C.2
Mission Statement
"We Cllrefor Our Residents by Working Together to Build II
Better Community for Today and Tomorrow."
Meeting Date: April 10,2012
Department: Development Services
Submitted By: Darrin Jenkins, Director of Development Services
Prepared By: Marilyn Ponton, Planning & Building Manager
Agenda Title: Building Plan Check and Inspection Services Contract A ward
RECOMMENDED ACTION: Review and approve a resolution awarding contracts to 4 Leaf
Inc" Coastland Inc" CodeSource/CodeGreen, Krazan Site Development Engineers and West
Coast Inc. for Building Plan Check and Inspection Services,
BACKGROUND: To further improve customer service and reduce operating expenses
Development Services issued a Request for Proposals (RFP) for Building Plan Check and
Inspection Services, We believe that having a roster of well qualified plan checking and building
inspection experts from which to choose will have the following benefits:
I. Reduce City's costs for these services;
2, Ensure fastest turn-around time on review of plans;
3, Create a competitive environment where performance is optimized for cost, quality, and
speed; and
4. Provide an opportunity to update current contracts to reflect current msurance,
indemnification, and other contract language.
ANAL YSIS:
The City's current process for plan checking is two-fold dependent on complexity and customer
serVIce,
1. The City has been until recently, providing minor plan checks as an in-house service. The
typical minor plan checks in the city include room additions, bathroom additions, roofing,
change out of windows, and small residential solar installations. These are considered low level
without need for structural or other specialized reviewers. Minor plan checking allows for fast
turn-around in most cases continuing the City's commitment to customer service.
2, The City is experiencing an increasing number of more complex rehabs to existing structures
(North Bay Center, Hooters, Union 76, Shell) and submissions for new structures
(Chipotle, future Starbucks, Oxford Suites Hotel and Chuck E. Cheese expansion). These plans
require complex review of fire, building, plumbing, mechanical, electrical and structural plan
details mandating specialized certifications to maintain integrity. Staff believes outsourcing
complex plans as needed is economical and time saving by reducing the need for staffing one or
more staff with the specialized certification to conduct the plan reviews.
The RFP was prepared by staff and released publicly via the City's website and through the local
building industry associations. The City received 16 proposals in response to the RFP. A review
1
lTEM NO, 3,C.2
of each firm's qualifications, certifications, references, and insurance coverage was completed.
Staff reviewed the submittals and produced a shortlist based on turn-around time, competitive
service delivery, and a number of other factors, Staff completed the evaluation process and
entered into negotiations with the most qualified firms responding to the City's needs.
Generally, the cost for plan check will be 20% less than what we are paying now (60% of plan
check fees instead of 75% of plan check fees), Inspection costs will also be l5 to 20% lower
than prior contracts, These lower costs reflect the competitive nature of the process as well as
the recent building market conditions.
Selected Firms: The following table outlines fees and turnaround times as proposed by the selected
firms, The firms are listed alphabetically,
Finn Plan Hrly Res,-Ist Commereiall" Cer!. Access Hrly, Landscape
Check Inspection Review Review Specialist Structural Ord. Plan Ck
Fee Comments Comments Fee
Fee
4Leaf 60% 65-80/hr I 0 days ] 0 days yes 115/hr . -
Coastland - 80-100/hr - - - - -
Code Source 60% - ] 0 days ] 4 days yes 1 38/hr 100/hr
Krazan 60% 60-85/hr 7 days 7 days yes 95/hr 120/hr
West Coast 60% 65-75/hr I 0 days ] 5 days yes IIO/hr 85-] ] O/hr
Staff recommends City Council authorize staff to proceed with contracts with the
aforementioned consultants and finalize contracts.
OPTIONS CONSIDERED:
1, Hire a full time plan checker to review all plans in-house.
2, Renew the existing contracts at presently higher billing rates,
3. Issue the RFP to take advantage of competitive marketplace for these types of
services,This option was selected.
FISCAL IMPACT/FUNDING SOURCE:
None, except for minor staff time to issue the RFP. Plan review and inspection services are
funded by building permit fees. Lower cost contracts will allow greater cost recovery for
building permitting activities.
Department Head Approval Date:
City Manager Approval Date:
City Attorney Approval Date:
Attachments (list in packet assembly order):
1. Resolution
2. Exhibit A - Design Professional Services Agreement
3. Exhibit B - Firms' Scope of Work and Rates
2
RESOLUTION NO. 2012-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK TO
AWARD CONTRACTS WITH 4LEAF INC, COASTLAND INC., CODE
SOURCE/CODE GREEN, KRAZAN SITE DEVELOPMENT ENGINEERS, AND WEST
COAST INC. FOR BUILDING PLAN CHECK AND INSPECTION SERVICES
WHEREAS; the City desires building plan check and inspection services, in connection
with city approved building pennits; and
WHEREAS; City staff issued a Request for Proposals (RFP) for such building plan
check and inspection services; and
WHEREAS, City staff received l6 proposals in response to the RFP;
WHEREAS, City staff has identified the most qualified finns for the Cities needs, in
terms of qualifications, ce11ifications, references, insurance coverage and rates, among other
factors, to be 4Leaf, Coastland Inc., Code Source/Code Green, Krazan Site Development
Engineers, and West Coast Inc. (collectively "Firms");
WHEREAS, retaining a roster of such firms will provide competitive advantage,
optimizing cost, quality and speed;
WHEREAS, City now desires to engage the Firms to provide building plan check and
inspection services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve an agreement with the Firms for building and plan
check services in substantially similar form to that Design Professional Services Agreement -
Building and Plan Check Services, which is attached hereto as Exhibit A and incorporated by
this reference, based upon the scope of work and rates submitted by each Firm, which are
attached hereto as Exhibit B, subject to approval by the City Attorney,
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute the agreements with Firms in substantially similar form to the attached
agreement for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this loth day of April, 2012.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
EXHIBIT 'A'
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
DESIGN PROFESSIONAL SERVICES AGREEMENT
RE: Building Plan Check and Inspection Services
THIS AGREEMENT is entered into as of the day of '.......-- by and
between the CITY OF ROHNERT P ARK ("City"), a California municipal corporation, and-,--
, ("Design Professional").
Recitals
WHEREAS, City desires to obtain
services in connection with
; and
WHEREAS, Design Professional hereby warrants to the City that Design Professional is
skilled and able to provide such services described in Section 1 of this Agreement; and
WHEREAS, City desires to retain Design Professional pursuant to this Agreement to
provide the services described in Section 1 of this Agreement.
Agreement
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. Subject to such policy direction and approvals as the City
through its staff may detennine from time to time, Design Professional shall perform the services
set out in the "Scope of Work" attached hereto as Exhibit "A".
2. Time ofPerforrnance. The services of Design Professional are to commence
within 10 days of receiving the City's Notice to Proceed and be completed not later than. .
. Design Professional shall perform its services in accordance with the schedule
attached hereto as Exhibit "B." Any changes to the dates in this Section or Exhibit A must be
approved in writing by the City.
3. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Design Professional,
including both payment for professional services and reimbursable expenses, shall be at the rate
and schedules attached hereto as Exhibit "C". However, in no event shall the amount City pays
Design Professional exceed Dollars ($ ).
Payment by City under this Agreement shall not be deemed a waiver of unsatisfactory work,
even if such defects were known to the City at the time of payment.
B. Timing of Payment. Billing for said services shall be made once at the
conclusion of the work and submittal of the records and any appropriate report. City shall
review Design Professional's billing statement and pay Design Professional for services rendered
within 45 days of receipt of a complete billing statement that meets ali requirements of this
Agreement.
C. Changes in Compensation. Design Professional will not undertake any
work thid will incur costs in excess ofthe amount set forth in Paragraph 3(A) without prior
written amendment to this Agreement.
D. Taxes. Design Professional shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Design Professional.
E. No Overtime or Premium Pay. Design Professional shall receive no
premium or enhanced pay for work normally understood as overtime, i,e., hours that exceed forty
(40) hours per work week, or work performed during non-standard business hours, such as in the
evenings or on weekends. Design Professional shall not receive a premium or enhanced pay for
work performed on a recognized holiday. Design Professional shall not receive paid time off for
days not worked, whether it be in the form of sick leave, administrative leave, or for any other
form of absence.
F. Litigation Support. Design Professional agrees to testify at City's request
iflitigation is brought against City in connection with Design Professional's report. Unless the
action is brought by Design Professional or is based upon Design Professional's negligence, City
will compensate Design Professional for the preparation and the testimony at Design
Professional's standard hourly rates, if requested by City and not part of the litigation brought by
City against Design Professional.
4. Amendment to Scope of Work. City shall have the right to amend the Scope of
Work within the Agreement by written notification to the Design .Professional. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Failure of the Design Professional to secure City's written
authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether. by way of compensation, restitution,
quantum meruit, etc. for work done without the appropriate City authorization.
5. Duties of City. City shall provide all information requested by Design
Professionafthat is reasonably necessary to performing the Scope of Work. City retains all
. rights of approval and discretion with respect to the projects and undertakings contemplated by
this Agreement
6. Ownership of Documents.
A. The plans, specifications, estimates, programs, reports, models, and 'other
material prepared by or on behalf of Design Professional under this Agreement including all
drafts and working documents, and including electronic and paper forms (colleCtively the
"Documents"), shall be and remain the property of the City, whether the Services are completed
or not. Design Professional shall deliver all Documents to City, upon request at (1) the
completion of the Services, (2) the date oftermimition of this Agreement for any reason, or (3)
any time requested by City, upon five (5) days prior written notice.
B. The Documents may be used by City and its agents, employees,
representatives,. and assigns, in whole or in part, or in modified form, for all purposes City may
deem advisable without further employment of or payment of any compensation to Design
Professional.
C. Design Professional retains the copyright in and to the intellectual
property depicted in the Documents subject to Design Professional's limitations and City's rights
and licenses set forth in this Agreement. City's ownership interest in the Documents includes the
following single, exclusive license from Design Professional: Design Professional, for itself, its
employees, heirs, successors and assigns, hereby grants (and if any subsequent grant is
necessary, agrees to grant) to City an irrevocable, perpetual, royalty-free, fully paid, sole and
exclusive license and right to use and exercise any and all of the copyrights or other intellectual
property rights that Design Professional may author or create, alone or jointly with others, in or
with respect to the Documents, including without limitation all analysis, reports, designs and
graphic representations. City's license shall include the right to sublicense, shall be for all
purposes with respect to each right of copyright, and shall be without restriction.
D. Design Professional shall include in all subcontracts and agreements with
respect to the Services that Design Professional negotiates, language which is consistent with this
Section 6.
E. All reports, information, data, and exhibits prepared or assembled by
Design Professional in connection with the performance of its Services pursuant to this
Agreement are confidential until released by the City to the public, and the Design Professional
shall not make any of these documents or information available to any individual or organization
not employed by the Design Professional or the City without the written consent of the City
before any such release.
7. Employment of Other Design Professionals, Specialists or Experts.
A. Design Professional will not employ or otherwise incur an obligation to
pay other consultants, specialists or experts for services in connection with this Agreement
without the prior written approval of the City. Any consultants, specialists or experts approved
by City are listed in Exhibit "D."
B. Design Professional represents that it has, or will secure at its own
expense, all personnel required in performing the Services. All of the Services required
hereunder will be performed by the Design Professional or under Design Professional's
supervision, and all personnel engaged in the work shall be qualified to perform such services.
C. Design Professional shall make every reasonable effort to maintain'
stability and continuity of Design Professional's Key Personnel assigned to perform the Services.
Key Personnel for this contract are listed in Exhibit D.
D. Design Professional shall provide City with a minimum twenty (20) days
prior written notice of any changes in Design Professional's Key Personnel, provided that Design
Professional receives such notice, and shall not replace any Key Personnel with anyone to whom
the City has a reasonable objection.
E. Design Professional plans to retain the sub consultants listed in Exhibit D,
who will provide services as indicated in Exhibit D,
F. Design Professional will not utilize subconsultants other than those listed
in Exhibit D without advance written notice to the City. Design Professional will not utilize a
sub consultant to whom the City has a reasonable objection. Subconsultants providing
professional services will provide professional liability insurance as required in Exhibit E unless
the City waives this requirement, in writing.
8. Conflict of Interest.
A. Design Professional understands that its professional responsibility is
solely to City. Design Professional warrants that it presently has no interest, and will not acquire
any direct or indirect interest, that would conflict with its performance of this Agreement.
Design Professional shall not knowingly, and shall take reasonable steps to ensure that it does
not, employ a person having such an interest in the performance of this Agreement. If Design
Professional discovers that it has employed a person with a direct or indirect interest that would
conflict with its performance of this Agreement, Design Professional shall promptly disclose the
relationship to the City and take such action as the City may direct to remedy the conflict.
B. Design Professional (including principals, associates and professional
employees) covenants and represents that it does not now have any investment or interest in real
property and shall not acquire any interest, direct or indirect, in the area covered by this contract
or any other source of income, interest in real property or investment which would be affected in
any manner or degree by the performance of Design Professional's Services hereunder. Design
Professional further covenants and represents that in the performance of its duties hereunder no
person having any such interest shall perform any services under this contract.
C. Design Professional is not a designated employee within the meaning of
the Political Reform Act because Design Professional:
(1) Will conduct research and arrive at conclusions with respect to
hislher rendition of information, advice, recommendation or counsel independent of the control
and direction ofthe City or of any City official other than normal contract monitoring; and
(2) Possesses no authority with respect to any City decision beyond
the rendition of information, advice, recommendation or counsel (FPPC Reg. 18700(a)(2)).
9. Interest of Members and Employees of City. No member of the City and no other
officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the carrying out of any project to which this Agreement pertains, shall have any
personal interest, direct or indirect, in this Agreement, nor shall 'any such person participate in
any decision relating to this Agreement which affects its personal interests or the interest of any
corporation, partnership or association in which he/she is directly or indirectly interested,
10. Liability of Members and Employees ofCitv. No member of the City and no
other officer, employee or agent of the City shall be personally liable to Design Professional or
otherwise in the event of any default or breach of the City, or for any amount which may become
due to Design Professional or any successor in interest, or for any obligations directly or
indirectly incurred under the terms of this Agreement.
11. Indemnity.
A. Indemnification for Professional Liabilitv. When the law establishes a
professional standard of care for Design Professional's Services, to the fullest extent permitted
by law, Design Professional shall indemnify, protect, defend and hold harmless City and any and
all of its officials, employees and agents ("Indemnified Parties") from and against any and all
liability (including liability for claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual,
. alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and
expert witness fees) ("Claims"), to the extent same are caused, or alleged to have been caused, in
whole Of in part by any act or omission, negligent or otherwise, of Design Professional, its.
officers, agents, employees, subcontractors or consultants or any entity or individual for whom
Design Professional shall bear legal liability in the performance of professional services under
this Agreement. For design professionals performing design professional services, Design
Professional shall, to the fullest extent permitted by law, indemnify, protect, defend and hold
harmless any Indemnified Parties from and against any and all Claims which arise out of, are a
consequence of, or are in any way attributable to, in whole or in part, the negligence,
recklessness, or willful misconduct of the Design Professional, or as may be provided by statute
in Civil Code S 2782.8.
B. Indemnification for Other Than Professional Liability. Other than in the
performance of professional services as specified in Section 11 (A) and to the full extent
permitted by law, Design Professional shall indemnify, protect, defend and hold harmless any
Indemnified Parties from and against any Claims, where the same arise out of, are a consequence
of, or are in any way attributable to, in whole or in part, the performance of this Agreement by
Design Professional or by any individual or entity for whom Design Professional is legally
liable, including but not limited to, officers, agents, employees, subcontractors or consultants of
Design Professional. The only exception to Design Professional's responsibility to indemnify,
protect, defend, and hold harmless the Indemnified Parties from Claims, is due to the active
negligence or willful misconduct of City or its elective or appointive boards, officers, agents and
employees.
. C. Neither termination of this Agreement nor completion of the Services shall
release Design Professional from its obligations under this Section 11, as long as the event giving
rise to the claim, loss, cost, damage, injury, expense or liability occurred prior to the effective
date of any such tennination or completion.
D. Design Professional agrees to obtain executed indemnity agreements with
provisions identical to those set forth in this section from each and every subconsultant or any
other person or entity involved by, for, with or on behalf of Design Professional in the
performance of this Agreement. If Design Professional fails to obtain such indemnity
obligations from others as required, Design Professional shall be fully responsible for all
obligations under this Section. City's failure to monitor compliance with this requirement
imposes no additional obligations on City and will in no way act as a waiver of any rights
hereunder, The obligation to indemnify and defend City as set forth herein is binding on the
successors, assigns or heirs of Design Professional and shall survive the tennination of this
Agreement or this section.
E. Design Professional's compliance with the insurance requirements does
not relieve Design Professional from the obligations described in this Section II, which shall
apply whether or not such insurance policies are applicable to a claim or damages.
12. DesignProfessional Not an Agent ofCitv. Design Professional, its officers,
employees and agents shall not have any power to bind or commit the City to any decision.
13. Independent Contractor. It is understood that Design Professional, in the
performance of the work and services agreedto be performed by Design Professional, shall act
as and be an independent contractor as defined in Labor Code 3353 and not an agent or
employee of City; and as an independent contractor, Design Professional shall obtain no rights to
retirement benefits or other benefits which accrue to City's employees, and Design Professional
hereby expressly waives any claim it may have to any such rights.
14. Compliance with Laws.
A. General. Design Professional shall (and shall cause its agents and
subcontractors), at its sole cost and expense, comply with all applicable federal, state and local
laws, codes, ordinances and regulations now in force or which may hereafter be in force. Any
corrections to Design Professional's reports or other Documents (as defined in Section 6) that
become necessary as a result of Design Professional's failure to comply with these requirements
shall be made at the Design Professional's expense.
B. Updates. Should Design Professional become aware that the requirements
referenced in subparagraph A above change after the date of a report or other Document is
prepared, Design Professional shall be responsible for notifying City of such change in
requirements. Design Professional will bring the Documents into conformance with the newly
issued requirements at the written direction of City. Design Professional's costs for providing
services pursuant to this paragraph shall be submitted to City as Additional Services.
C. Licenses and Permits. Design Professional represents that it has the skills,
expertise, licenses and permits necessary to perform the Services. Design Professional shall .
perform all such Services in the manner and according to the standards observed by a competent
practitioner of the same profession in which Design Professional is engaged. All products of
whatsoever nature which Design Professional delivers to City pursuant to this Agreement shall
conform to the standards of quality normally observed by a person practicing in Design
Professional's profession. Permits and/or licenses shall be obtained and maintained by Design
Professional without additional compensation throughout the term of this Agreement.
D. Documents Stamped. Design Professional shall have documents created
as part of the Services to be performed under this Agreement stamped by registered professionals
for the disciplines covered by Design Professional's Documents when required by prevailing
law, usual and customary professional practice, or by any governmental agency having
jurisdiction over matters related to the Services. Design Professional will stamp other documents
as noted in the Scope of Work. The City will not be charged an additional fee to have such
documents stamped.
E. Workers' Compensation. Design Professional certifies that it is aware of
the provisions ofthe California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Design Professional certifies that it will comply with such
provisions before commencing performance of this Agreement.
F. Prevailing Wage. Design Professional and Design Professional's sub-
consultants, shall, to the extent required by the California Labor Code, pay not less than the latest
prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article
2. Copies of the applicable wage determination are on file at the City's Public Works
Department office.
G. Injury and Illness Prevention Program. Design Professional certifies that
it is aware of and has complied with the provisions of California Labor Code Section 6401.7,
which requires every employer to adopt a written injury and illness prevention program.
..
H. City Not Responsible. The City is not responsible or liable for Design
Professional's failure to comply with any and all of said requirements.
15. Nonexclusive Agreement. Design Professional understands that this is not an
exclusive Agreement and that City shall have the right to negotiate with and enter into contracts
with others providing the same or similar services as those provided by Design Professional as
the Citydesires.
16. Confidential Information. All data, documents, discussions or other information
developed or received by or for Design Professional in performance of this Agreement are
confidential and not to be disclosed to any person except as authorized by City, or as required by
law.
17. Insurance. Design Professional shall provide insurance in accordance with the
requirements of Exhibit E.
18. Assignment Prohibited. Design Professional shall not assign any of its rights nor
transfer any of its obligations under this Agreement without the prior written consent of City and
any attempt to so assign or so transfer without such consent shall be void and without legal effect
and shall constitute grounds for termination.
19. Termination.
A. If Design Professional at any time refuses or neglects to prosecute its
Services in a timely fashion or in accordance with the schedule, or is adjudicated a bankrupt, or
commits any act of insolvency, or makes an assignment for the benefit of creditors without City's
consent, or fails to make prompt payment to persons furnishing labor, equipment, materials or
services, or fails in any respect to properly and diligently prosecute its Services, or otherwise
fails to perform fully any and all of the agreements herein contained, Design Professional shall
be in default.
B. If Design Professional fails to cure the default within seven (7) days after
written notice thereof, City may, at its sole option, take possession of any Documents or other
materials (in paper and electronic form) prepared or used by Design Professional and (1) provide
any such work, labor, materials or services as may be necessary to overcome the default and
deduct the cost thereof from any money then due or thereafter to become due to Design
Professional under this Agreement; and/or (2) terminate Design Professional's right to proceed
with this Agreement.
C. In the event City elects to terminate, City shall have the right to immediate
possession of all Documents and work in progress prepared by Design Professional, whether
located at Design Professional's place of business, or at the offices of a subconsultant, and may
employ any other person or persons to finish the Services and provide the materials therefor. In
case of such default termination, Design Professional shall not be entitled to receive any further
payment under this Agreement until the Services are completely finished,
D. In addition to the foregoing right to terminate for default, City reserves the
absolute right to terminate this Agreement without cause, upon 72-hours' written notice to
Design Professional. In the event of termination without cause, Design Professional shall be
entitled to payment in an amount not to exceed the Not-To-Exceed Amount which shall be
calculated as follows: (1) Payment for Services then satisfactorily completed and accepted by
City, plus (2) Payment for Additional Services satisfactorily completed and accepted by City,
plus (3) Reimbursable Expenses actually incurred by Design Professional, as approved by City.
The amount of any payment made to Design Professional prior to the date of termination of this
Agreement shall be deducted from the amounts described in (1), (2) and (3) above. Design
Professional shall not be entitled to any claim or lien against City for any additional
compensation or damages in the event of such termination and payment. In addition, the City's
right to withhold funds under Section 19.C. shall be applicable in the event of a termination for
convenience.
E. If this Agreement is terminated by City for default and it is later
determined that the default termination was wrongful, such termination automatically shall be
converted to and treated as a terminatiQn for convenience under this Section 20 and Design
Professional shall be entitled to receive only the amounts payable hereunder in the event of a
termination for convenience.
20. Suspension, The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as he/she deems necessary due to
unfavorable conditions or to the failure on the part of the Design Professional to perform any
provision of this Agreement. Design Professional will be paid for satisfactory Services
performed through the date of temporary suspension. In the event thatDesign Professional's
services hereunder are delayed for a peliod in excess of six (6) months due to causes beyond
Design Professional's reasonable control, Design Professional's compensation shall be subject to
renegotiation.
21. Entire Agreement and Amendment. This Agreement constitutes the complete and
exclusive statement of the agreement between City and Design Professional and supersedes any
previous agreements, whether verbal or written, concerning the same subject matter. This
Agreement may only be amended or extended from time to time by written agreement of the
parties hereto,
22. Interpretation. This Agreement shall be interpreted as though it was a product of a
joint drafting effort and no provisions shall be interpreted against a party on the ground that said
party was solely or primarily responsible for drafting the language to be interpreted.
23. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
24. Time of the Essence. Time is of the essence of this Agreement.
25. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth hereinbelow. Either
party may change its address by notifying the other party of the change of address. Notice shall
be deemed communicated within 48 hours from the time of mailing if mailed as provided in this
section.
If to City:
Planning & Building Manager
City of Rohnert Park -City Hall
130 A vram A venue
Rohnert Park, CA 94928
If to Design Professional:
26. Design Professional's Books and Records.
A. Design Professional shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City for a minimum period of
three (3) years, or for any longer period required by law, from the date of final payment to
Design Professional.
B. Design Professional shall maintain all documents and records which
demonstrate performance under this Agreement for a minimum period of three (3) years, or for
any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, ora designated ,
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Design Professional's address indicated for receipt .of
notices in this Agreement.
D. City may, by written request by any of the above-named officers, require
that custody of the records be given to City and that the records and documents be maintained in
the City Manager's office. Access to such records and documents shall be granted to any party
authorized by Design Professional, Design Professional's reprC$entatives, or Design
Professional's successor- in-interest.
E. Pursuant to California Government Code Section 10527, the parties to this
Agreement shall be subject to the examination and audit of representative of the Auditor General
of the State of California for a period of three (3) years after final payment under the Agreement.
The examination and audit shall be confined to those matters connected with.the performance of
this Agreement including, but not limited to, the cost of administering the Agreement.
27. EguaLEmploWlent Opportunity. Design Professional is an equal opportunity
employer and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Design Professional will not discriminate against any employee or
applicant for employment because of race, age, sex, creed, color, sexual orientation, marital
status or national origin. Design Professional will take affirmative action to ensure that
applicants are treated during such employment without regard to race, age, sex, creed, color,
sexual orientation, marital status ornational origin. Such action shall include, but shall not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay-offs or termination; rates of payor other forms of compensation;
and selection for training, including apprenticeship. Design Professional further agrees to post in
conspicuous places, available to employees and applicants for employment, noti9es setting forth
the provisions of this nondiscrimination clause.
28. Unauthorized Aliens. Design Professional hereby promises and agrees to comply
with all the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. S 1101, et
seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined
therein. Should Design Professional so employ such unauthorized aliens for performance of
work and/or services covered by tlUs Agreement, and should any liability or sanctions be
imposed against City for such use of unauthorized aliens, Design Professional hereby agrees to
and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with
any and all costs, including attorneys' fees, incurred by City.
29. Section Headings. The headings of the several sections, and any table of contents.
appended hereto, shall be solely for convenience of reference and shall not affect the meaning,
construction or effect hereof.
30. City Not Obligated to Third Parties. City shall not be obligated or liable for
payment hereunder to any party other than the Design Professional.
31. Remedies Not Exclusive. No remedy herein conferred upon or reserved to City is
intended to be exclusive of any other remedy or remedies, and each and every such remedy, to
the extent permitted by law, shall be cumulative and in addition to any other remedy given
hereunder or now or hereafter existing at law or in equity or otherwise.
32. Severability. If anyone or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had not been contained herein.
33. No Waiver Of Default. No delay or omission of City to exercise any right or
power arisingupon the occurrence of any event of default shall impair any such right or power or
shall be construed to be a waiver of any such default of an acquiescence therein; and every
power and remedy given by this Agreement to City shall be exercised from time to time and as
often as may be deemed 'expedient in the sole discretion of City.
34. Successors And Assigv.s. All representations, covenants and warranties set forth
in this Agreement, by or on behalf of, or for the benefit of any or all of the parties hereto, shall be
binding upon and inure to the benefit of such party, its successors and assigns.
35. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by tlUs reference:
A.
Exhibit A:
Scope of Work
B.
Exhibit B:
Schedule
c.
Exhibit C:
Compensation
D.
Exhibit D: Other Consultants, Specialists or Experts
Employed by Design Professional and Key Personnel
E.
Exhibit E:
Insurance Requirements to Design Professional Services
Agreement
36. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
37. News Releases/Interviews. All Design Professional and subconsultant news
releases, media interviews, testimony at hearings arid public comment shall be prohibited unless
expressly authorized by the City.
38. Venue. In the event that suit shall be brought by either party hereunder, the
parties agree that trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
39. Authoritv. All parties to this Agreement warrant and represent that they have the
power and authority to enter into this Agreement in the names, titles, and capacities herein stated
and on behalf of any entities, persons, or firms represented or purported to be represented by
such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by
any state and/or federal law in order to enter into this Agreement have been fully complied with.
Furthermore, by entering into this Agreement, Design Professional hereby warrants that it shall
not have breached the terms or conditions of any other contract or agreement to which Design
Professional is obligated, which breach would have a material effect hereon.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of
the date first above written.
CITY OF ROHNERTPARK
CONSULTANT
By:
City Manager
Date:
Per Resolution No 20-_adopted by the Rohnert
Park City Council at its meeting of
(date).
By:
Title:
Date:
APPROVED AS TO FORM:
By:
City Attorney
EXHIBIT A
Scope of Work
[to be inserted]
EXHIBIT B
Schedule of Performance
[to be inserted]
EXHIBIT C
Compensation
[to be inserted]
EXHIBIT D
Other Consultants, Specialists or Experts Employed by Design Professional and Key Personnel
(To be Inserted]
EXHIBIT E
Insurance Requirements to Agreement For Professional Services
Re:
Design Professional shall, at all times it is performing services under this Agreement, provide
and maintain insurance in the following types and with limits in conformance with the
requirements set forth below. Design Professional will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here,
Design Professional agrees to amend, supplement or endorse the existing coverage to do so.
Design Professional acknowledges that the insurance coverage and policy limits set forth in this
section constitute the minimum amount of coverage required. Any insurance proceeds available
to Design Professional in excess of the limits and coverage required in this agreement and that is
applicable to a given loss will be available to City.
L Commercial General Liability Insurance, occurrence form, using Insurance
Services Office ("ISO") "Commercial General Liability" policy form CG 00 01 or an approved
equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability
exclusion for claims or suits by one insured against another. Limits are subject to review, but in
no event shall be less than $1,000,000 each occurrence;
2. Business Auto Coverage on ISO Business Automobile Coverage form CA 00 01
including symbol 1 (Any Auto) or an approved equivalent. Limits are subject to review, but in
no event shall be less than $1,000,000 each occurrence. If Design Professional or its employees
will use personal autos in any way in cormection with performance of the Services, Design
Professional shall provide evidence of personal auto liability coverage for each such person.
3. Workers Compensation on a state-approved policy form providing statutory
benefits as required by law with employers liability insurance, with minimum limits of $1
million per occurrence.
4. Excess or Umbrella Liability Insurance (Over Primary) ifused to meet limit
requirements shall provide coverage at least as broad as specified for the underlying coverages.
Any such coverage provided under an umbrella liability policy shall include a drop down
provision providing primary coverage above a maximum self-insured retention for liability not
covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on
behalf of" basis, with defense costs payable in addition to policy limits. Policy shall contain a
provision obligating insurer at tile time insured's liability is determined, not requiring actual
payment by insured first. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to City for injury to
employees of Design Professional, sub consultants or others involved in performance of the
Services. The scope of coverage provided is subject to approval of City following receipt of
. proof of insurance as required herein. Limits are subject to review but in no event less than
. $1,000,000 per occurrence.
5. Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Design Professional and "Covered Professional Services" as designated in the
policy must include the type of work performed under this Agreement. The policy limit shall be
no less than $1,000,000 per claim and in the aggregate.
6. Insurance procured pursuant to these requirements shall be written by insurers
that are authorized to transact the relevant type of insurance business in the State of California
and with an A.M. Bests rating of A- or better and a minimum financial size VII.
7. General conditions pertaining to provision of insurance coverage by Design
Professional. Design Professional and City agree to the following with respect to insurance
provided by Design Professional:
A. Design Professional agrees to have its insurer endorse the third party
general liability coverage required herein to include as additional insureds City, its officials,
employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to
1992, or an equivalent. Design Professional also agrees to require all contractors, and
subcontractors to do likewise
B. No liability insurance coverage provided to comply with this Agreement,
except the Business Auto Coverage policy, shall prohibit Design Professional, or Design
Professional's employees, or agents, from waiving the right of subrogation prior to a loss.
Design Professional agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and subcontractors to do
likewise.
C. All insurance coverage and limits provided by Design Professional and
available or applicable to this Agreement are intended to apply to the full extent of the policies.
Notrung contained in this Agreement or any other agreement relating to the City or its operations
limits the application of such insurance coverage.
D. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
E. No liability policy shall contain any provision or definition that would
serve to eliminate so-called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or of any contractor or subcontractor.
F. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises, and City shall be
responsible for the cost of any additional insurance required. Design Professional shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of
discovery period) that may affect City's protection without City's prior written consent.
G. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional insured
endorsement to Design Professional's general liability policy, shall be delivered to City at or
prior to the execution of this Agreement. In the event such proof of any insurance is not
delivered as required, or in the event such insurance is canceled at any time and no replacement
coverage is provided, City may terminate this agreement in accordance with Section 19 of the
Agreement.
H. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of covcragc. Design Professional agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will "endeavor" (as
opposed to being required) to comply with the requirements of the certificate.
I. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Design Professional or any subcontractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or self
insurance available to City.
J. Design Professional agrees to ensure that subconsultants, and any other
party involved with the Services who is brought onto or involved in the Services by Design
Profcssional, provide thc same minimum insurance coveragc required of Design Professional;
provided, however that only sub consultants performing professional services will be required to
provide professional liability insurance. Design Professional agrees to monitor and review all
such coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Design Professional agrees that upon request,
all agreements with subcontractors and others engaged in the Services will be submitted to City
for revi ew.
K. Design Professional agrees not to self-insure or to use any self-insured
retentions or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any contractor, subcontractor, architect, consultant or other entity or person in any
way involved in the performance of work on the Services contemplated by this agreement to
self-insure its obligations to City. If Design Professional's existing coverage includes a
deductible or self-insured retention, the deductible or self-insured retention must be declared to
the City. At that time the City shall review options with the Design Professional, which may
include reduction or elimination of the deductible or self-insured retention, substitution of other
coverage, or other solutions.
L. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Design Professional ninety
(90) days advance written notice of such change. If such change results in additional cost to the
Design Professional, and the City requires Design Professional to obtain the additional coverage,
the City will pay Design Professional the additional cost of the insurance.
M. For purposes of applying insurance coverage ()nly, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps that can be
deemed to be in furtherance of or towards performance of this Agreement.
N. Design Professional acknowledges and agrees that any actual or alleged
failure on the part of City to inform Design Professional of non-compliance with any insurance
requirement in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
O. Design Professional will endeavor to renew the required coverages for a
minimum of three years following completion of the Services or termination of this agreement
and, if Design Professional in unable to do so, Design Professional will notify City at least thirty
days prior to the cancellation or expiration of the policy or policies.
P. Design Professional shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been ordered shall be
submitted prior to expiration. A coverage binder or letter from Design Professional's insurance
agent to this effect is acceptable. A certificate of insurance and/or additional insured
endorsement as required in these specifications applicable to the renewing or new coverage must
be provided to City within five days of the expiration of the coverages.
Q. The provisions of any workers' compensation or similar act will not limit
the obligations of Design Professional under this agreement. Design Professional expressly
agrees that any statutory immunity defenses under such laws do not apply with respect to City,
its employees, officials and agents.
R. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as a waiver
of any coverage normally provided by any given policy. Specific reference to a given coverage
feature is for purposes of clarification only as it pertains to a given issue, and is not intended by
any party or insured to be limiting or all-inclusive.
S. These insurance requirements are intended to.be separate and distinct from
any other provision in this agreement and are intended by the parties here to be interpreted as
such.
T. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this Section.
U. Design Professional agrees to be responsible for ensuring that no contract
entered into by Design Professional in connection with the Services authorizes, or purports to
authorize, any third party to charge City an amount in excess of the fee set forth in the agreement
on account of insurance coverage required by this agreement. Any such provisions are to be
deleted with reference to City. It is not the intent of City to reimburse any third party for the cost
of complying with these requirements. There shall be no recourse against City for payment of
premiums or other amounts with respect thereto. .
V. Design Professional agrees to provide immediate notice to City of any
claim or loss against Design Professional arising out of the work performed under this
agreement. City assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to involve City.
EXHIBIT 'B'
4 LEAF INC
~
~
Section B - Scope of Services
Inspection Services Work Plan
Overview
As your consultant, we understand that our role is to advocate for the City of Rohnert Park and represent the
City's best interests. 4LEAF's team will function as an extension of City staff, seamlessly integrating with the
personnel and practices established by Rohnert Park while adding the perspective and expertise that only 4LEAF
can offer. Our goal, which we have successfully accomplished on previous clients' projects, is to have our staff
integrate fully with yours and be accepted as an essential part of the City of Rohnert Park.
Improved quality and business practices are integral factors of 4LEAF's ideals. If we are to be successful, we must
be able to meet our customers' expectations. If we want to become the City of Rohnert Park's Building
Department services firm of choice, we must be able to exceed your expectations. To this end, we continuously
examine and improve every aspect of our business practices. We have no interest in doing things "the way
we've always done them"; we will work with the City's core staff to. continually innovate and improve our
services to the City of Rohnert Park.
Supervision
All inspection requests will be handled by 4lEAF's Project Manager Craig Tole. Craig has facilitated every
inspection contract on behalf of 4LEAF for the last six years and has a proven track record of supplying
inspectors to jurisdictions on short notice and for full-time staff augmentation positions. In addition, Craig has
the industry resources to recruit and hire the best available talent in the industry should the City seek specific
qualifications. 4LEAF will supervise our staff by routinely communicating with building department personnel to
ensure there are no personality conflicts and their work performance is satisfactory. 4LEAF will work with the
department' to ensure the City always has home office support and open lines of communication.
Training
4LEAF and its staff always stay up to date with the current code updates and training courses offered by local
chapters of the International Co~e Council and other industry groups. 4LEAF provides each inspector with a
$500 per year stipend that they are able to utilize for industry training. In addition, 4LEAF utilizes a tracking
program to monitor our staffs Continuing Education Units and maintain their current Certifications. Most
recently, 4LEAF has paid to have 3 different staff members obtain their CASp certification.
Scheduling Timeline
4LEAF maintains a database of qualified inspectors of varied qualifications. Inspectors vary from current full-time
inspection staff, idle staff (temporarily between assignments), and pre-qualified staff which include inspectors
who are available subject to client demand. 4lEAF's inspectors are alllCC certified and exp~rienced working
within a municipal work environment. 4lEAF can provide interim inspectors within one business day and full-
time staff within two business days. For project specific assignments, 4lEAF will work. with City personnel to
identify proper personnel.
., 4LEAF. INC.
Proposal to Provide Plan Check, Building Inspection and CASp Services
For the City of Rohnert Park
Section B Page 22 of 34
December 2, 2011
UniQue Proiects
4LEAF has a team of qualified inspectors with experience inspecting State regulated occupancies such as Public
Schools, Hospitals, Courts, Transportation projects (Caltrans).4LEAF is currently performing inspection services
on the following State regulated occupancies.
· DSA - College of Marin, Science and Mathematics Building ($50 million)
· County of Calaveras Jail ($80 million)
· OSHPD - 5t Joseph's Hospital {SUO million}
· California Department of Parks and Recreation ($75 million)
· University of California (Multiple Campuses) ($100 million)
· California State University (Multip,le Campuses) ($100 million)
· OSHPO Stanford University
· OSHPD Stanford School of Medicine
· Bay Area Rapid Transit Pleasanton/Dublin Station ($80 million)
Plan Review Work Plan
On~Site Review I Overview
4LEAF has a proven track record of providing on-site plan teview personnel to assist the City with plan review
projects. In many instances, the City Is able to save significant revenue by keeping larger projects in house as
opposed to sending plans out for off-site review. 4LEAF can provide both Registered Engineers and certified
plans examiners to handle demand. In many instances, 4LEAF can provide both registrations under one
position. Some of the details of the on-site plans examiners scope of work includes:
· Perform both residential and nonresidential review of construction plans using the 2010 California
Building standards Codes.
· Advise design professionals and builders in proper application ofthe codes.
· Provide technical leadership to Inspection staff and support to Building Official.
· Participate in meetings, effectively analyzing compliance of proposed projects with current codes.
· Effectively communicate, both orally and in writing,
· Other duties assigned by the Building Official and/or Senior staff
Supervision
All On-site Plans Examiners staffing requests will be handled by 4lEAF's Project Manager Craig Tole. Craig has
facilitated these requests on behalf of 4LEAF for the last six years. 4LEAF maintains a database of available
personnel and detailed resumes available for review.
Trainin~
4LEAF and its staff always stay up to date with the current code updates and training courses offered by local
chapters of the International Code Council and other industry groups. 4lEAF provides each inspector with a
$500 per year stipend that they are able to utilize for industry training. In addition, 4LEAF utilizes a tracking
program to monitor our staffs Continuing Education Units and maintain their current certifications.
, 4LEAF, INC.
Proposal to Provide Plan Check, Building Inspection and CASpServices
For the City of Rohnert Park .
Section ,8 Page 23 of 34
. Oecember 2, 2011
Scheduling
4lEAF has a proven track record of providing qualified Plans Examiners and Registered Engineers on short notice
for interim and full-time positions. 4lEAF can provide full-time plans examiners I Registered within five business
days. Interim plan review staff are available next day upon request.
Off-Site Review
4lEAF is able to work effectively with Design teams and assist Public Works, Planning and Building Departments
in the construction, rehabilitation and repair of both public and private projects. Our experience includes
working alongside Design Review and Preservation Boards to determine design criteria and associated project
requirements, and performing plan reviews of both public and private projects, checking for compliance with
the structural, life-safety, accessibility, plumbing, mechanical, electrical, fire and local codes & ordinances.
Structural Plan Reviews are performed by California Registered Engineers or ICC-certified staff under the
direction of Engineers. All non-structural plan reviews are performed by Registered Architects or ICC-certified
personnel. Off-site plan reviews are performed at our office, with plans transmitted by personal delivery or
overnight service. The standard turn-around time is within 10 business days for residential plan reviews and
within 10 days for commercial/industrial plan reviews; however, these timeframes are negotiable based on your
needs.
4lEAF will also perform expedited plan reviews upon request; we understand that extenuating circumstances
arise and will always attempt to assist our clients in managing those situations effectively.
We understand that the specific Building Plan Review responsibilities will include, but are not limited to:
. Examining plans, drawings, specifications, computations documents, soils reports, and any additional
data;
. Ascertaining whether projects are in accordance with applicable building codes;
. Checking and processing building plans and inspecting (as needed) to ensure compliance with approved
plans and codes;
. Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads and stability as
per the applicable laws;
. Reviewing plans to ensure conformity with use and occupancy classification, general building heights
and areas, types of construction, fire resistance construction and protection systems, means of egress,
accessibility, structural design, soils and foundations; and masonry;
. Providing additional plan review services as requested by the City;
" Conducting all plan review at the Rohnert Park Building Dept or, as needed, at a site mutually agreed
upon in writing;
. supplying all plan review staff with all code books and other basic professional references;
, 4LEAF, INC.
Proposal to Provide Plim Check, Building Inspection and CASp Services
For the City of Rohnert Park
Section B Page 24 of 34
December 2, 2011
~
~
Electronic Review Available
When plans and documents are received for review, 4lEAF's Plan Review Manager and Senior Engineer analyzes
the project, creates a Job number, and completes a Job Setup Sheet. This highlights both jurisdiction and project
specific design criteria, and notes applicable contact information. Jobs are transmitted through 4lEAFs easily
accessed EZ Plan Review portal, which tracks initial and subsequent reviews, and is open for view, by the
customer. The City and their Customers can view 4lEAF's plan control log through EZ Plan Review Portal.
:> Structural & Non-Structural Guidelines
and Checklists
.........,.,
4lEAF's EZ Plan Review
:> Specialized Spreadsheet - Web-~ased
(EZ Plan Review) ,
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Plans then get distributed for review by a 4lEAF team consisting of a Plan Review Engineer (a licensed State
Engineer) and an ICC Certified Plans Examiner, as applicable, Our staff then performs his or her function of
analyzing the plans and documentation for effective conformance to the California Codes, referenced
construction standards, and County amendments; code review methodology entails "The Effective Use of the
CBe" reinforced through proprietary and jurisdictional checklists. When complete, the Manager overviews the
project for quality control purposes, and forwards comments, or approvals, to the pre-designated contacts.
4lEAF Plan Review QA/QC Process
Task 1 - Proiect Trackina Set-up
The first step of our process will be to set up the project in our system to enable 4lEAF and the City of Rohnert
Park to track the progres,5 of the review. Our plan tracking procedures are designed to track each submittal
throughout the review process and maintain accurate and comprehensive records for each submittal.
Task 2 - Com"lete Submittal Review
Upon receiving the plans from the City of Rohnert Park, 4lEAF will triage (preliminary plan review performed by
4lEAF Plan Review Project lead) the submittal to verify that the submittal received is complete (Le., all pertinent
plans, calcuiations, reports and other related documents) in order that we can begin our review. If the
submitted package is incomplete, we will communicate with the City of Rohnert Park to discuss the deficient
documents needed to proceed with our review.
Task 3 - Plan Review Assianment
After the triage process is performed and a complete package is verified, the project will be assigned to the most
qualified Plans Examiner and a turnaround time will be established. We will log each application into our
database the same day the plans are received to assure that they are routed in a timely manner and to allow for
daily project tracking..
, 4LEAF.INC.
Proposal to Provide Plan Check, Building Inspection and CASp Services
For the City of Rohnert Park
Section 8 Page 25 of 34
December 2, 2011
~
.
Task 4" Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City of
Rohnert Park with a list of any items needing correction and clarification to comply with applicable building
codes, ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.
Task 5 - Quality Control
Prior to submitting the plan review correction list to the City of Rohnert Park, the designated Plan Review
Project Lead will review the correction list for adherence to applicable codes and ordinances as well as for
accuracy and completeness. After completion of our quality control review a correction list will be e-mailed to a
designated staff member at the City of Rohnert Park. The correction list and a 4LEAF transmittal form will
include the following information: a description of the work, type of construction, occupancy group, square
footage, number of floors, and sprinkler requirements,
Task 6 - Plan Review Rechecks
Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the Designers to
resolve all unresolved issues after our second review. If it appears that there are complicated issues that might
cause a project to go beyond our second review, we will communicate directly with the Designer to resolve
these concerns.
Task 7 - Proiect Approval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting
documents per the City of Rohnert Park processing requirements and return them to the City of Rohnert Park,
along with our letter of completion,
Turn-Around Times
Type of Transportation Initial Subsequent Expedited
Plans Review Review Service
<24 Hours (pick up No Additional
Residential & delivery by <10 Days <5 Days Charge
4LEAF staff) (when staff
available)
<24 Hours (pick up No Additional
Commercial & delivery by <10 Days <5 Days Cha rge
4LEAF staff) (when staff
available)
Large <24 Hours (pick up No Additional
Commercial & delivery by <10 Days <5 Days Charge
>15,000 Sq. Ft. 4LEAF staff) (when staff
available)
, 4LEAF. INC.
Proposal to Provide Plan Check, BulldingJnspectlon and CASp Services
For the City of Rohnert Park
Section B Page 26 of 34
December 2, 2011
Type of Plans Initial Check Re-Check Plan Change
Family
Dwellings 5-7 Days 3-5 Days 3-5 Days
Apartments .7-10 Days 5-7 Days 3-5 Days
Tenant
Improvements. 5-7 Days 3-5 Days 3-5 Days
Commercial!
Industrial 7-10 Days 5-7 Days 3-5 Days
Invoicing (staff augmentation)
4LEAF processes each invoice on the 1st of the month for the previous months work activity. 4LEAF's office
manager check's each signed time sheet prior to invoicing to ensure the hours are a "match/.We prefer to have
the City sign each inspector's time card and maintain a record in house. In addition, we like to have prior
approval if overtime has been approved. A sample invoice is attached
Invoicing (Off-site Plan Review)
For plan reviews performed off-site, 4LEAF will submit invoices for completed projects only. Invoices will show
the detail of the review including the address of the project, negotiated percentage (fee) and date. A sample
invoice is attached
, 4LEAF, INC.
,
Proposal to Provide Plan Check, Building Inspection and CASp Services
For the City of Rohnert Park
Section B Page 27 of 34
December 2,2011
TIME OF PERFORMANCE
Company Name..
Plan Review
Response time
Plans
transportation
1st plan review
time frame
2nd & 3rd plan
review time frame
Web tracking of
plan reviews .
Bldg inspection
availability on -call,
Advanced notice?-
Project size
limitation?
4 Leaf Inc.
<10 Days
< 24 Days
<10 Days
< 5 Days
Yes
24 Hours
none
by 4LEAF staff
4LEAF's EZ
-Plan Review
COMPENSATION
Company Name
% e Flan Review
Fee Max.
Hourly Rate for
Structural Plan
reviewers
Hourly Rate for
"non- structural
reveiwers
Cost after 3rd
review
Expedited
fee
Bldg Inspection
rate
Bldg Inspector
additional
costs?
WELO PC Fee?
4 Leaf Inc.
60%
$115 /Hr
9 =5H r
See Hourly
0 -50 %*
765-80/Hr
Mileage
No
Rates
Cost + 2U976
* This is waivable when requested by the City
There is no charge when City is requesting expedited plan review services while not collecting a premium. However, applicant fee is 50% premium on the base
application fee
WEST COAST CODE
CONSULTANTS INC
Part ii:
Scope of Services
WC3 is proposing to provide the following scope -of -work in response to the City of Rohnert Park's request for proposal:
Life Safety Plan Review
Structural Plan Review
Electrical Plan Review
Mechanical Plan Review
Plumbing Plan Review
Energy (Title -24) Plan Review
Building Inspection Services
Plan Review Services
CAL Green Plan Review
Water Efficiency Landscape Ordinance Reviews
Historical Building Code Plan Review
Fire Code PIan Review
Disabled Access Compliance Review
Civil Engineering Review
We propose to.use staff members at our San Ramon office to perform on -call plan review services for the City of
Rohnert Park. All plan review staff members are experienced in commercial, industrial and residential plan review and
have knowledge with a variety of project types. They have experience working for numerous building departments and
other governmental agencies. The resumes of WC 3,S plan review staff members are included in Appendix A.
WC3's proposed plan review services are as follows:
WC3 will assign Mr. Giyan Senaratne, P.E., S.E., LEED AP, CASp as the Project Manager for the City of
Rohnert Park plan reviews. He will be the responsible contact for all communications between the City and
WC3, and will be available for periodic meetings as necessary.
• Plan reviews will be performed by personnel professionally qualified to perform commercial, industrial and
residential construction document plan reviews. Please refer to the enclosed resumes for further information.
♦ WC3's plan reviews result in typewritten lists of comments that refer to specific details, drawing sheets, and
applicable code sections. Plan review comment letters will be completed in a format acceptable to the City.
iW3
Consultant's
Capabilities
13
♦ WC3 will fignish our entire plan review staff with all necessary materials, resources, and training to conduct
plan reviews, including a current copy of the applicable City amendments, policies, procedures, and forms.
♦ Plan review approval will be recommended to the City when, to the best of our knowledge, all code compliance
issues are resolved and all City Building Division requirements are satisfied. WC3 will contact the City if there
are any questions.
♦ WC3 will pick up all documents to be reviewed at our office from the City of Rohnert Park Development
Services Department located at 130 Avram Avenue, 2nd floor, Rohnert Park, CA using FedEx or UPS ground
services at no cost to the City.
♦ Plan reviews will be conducted within the timeframe guidelines established by the City (10 business days for
first checks, five business days for subsequent reviews. On larger projects as agreed upon, 15 business days
on the first review and 10 business days on subsequent reviews).
♦ During the review process, a copy of the comments list will be sent to the City's Building Division
representative in both electronic and hardcopy form. This letter will also identify all documents submitted and
reviewed.
♦ Upon completion of the plan review, WC3 will forward to the City two complete sets of all final plans and
associated documents stamped "accepted for permit issuance" to indicate that the plans, calculations, and
associated documents have been reviewed and found to be in compliance with all applicable codes.
♦
WC will communicate directly with the applicant's designee as required to resolve plan review comments. It is
understood that the City will notify the applicant when the permit is ready to be issued and that WC3 will not
contact the applicant when plans are approved.
♦ A complete and final invoice for each project shall be provided for approval. Ongoing multiple services shall be
invoiced monthly.
♦ WC3 understands code interpretations are subject to final review and approval by the Building Official. It is
further understood that all plan review comments may be subject to the review by City staff members.
s WC3 currently provides a web based Electronic Document Management System (EDMS) which allows
applications to be 100% paperless. The EDMS also allows for on -line plan review status checks.
♦ WC3 staff members will be available to attend meetings at the City of Rohnert Park to address questions or
discuss issues with City staff members, project designers, and construction teams within 24 -hours of the request
from City staff members
�3
Consultant's
Capabilities
14
Building Inspection Services
WC3 proposes the use of any one of our experienced inspectors to perform on -call inspection services for the City of
Rohnert Park. All of our inspectors can perform combination building inspections to ensure that construction complies
with the applicable codes as depicted on the approved plans. The resumes of our inspection staff are included in this
proposal. WC3's inspectors will provide services to the City as if they were regular members of your inspection staff.
WC3is inspectors will provide field services in accordance with the following:
♦ All field inspections will be performed through the City Building Division and under the direction of City staff
members.
♦ WC3 will assign personnel who are professionally qualified to perform commercial, industrial and residential
construction inspection. All materials, resources, tools, and training will be provided by WC3.
♦ Projects under construction by permit from the City will be inspected for compliance with all applicable state
codes and local ordinances.
♦ WC3 staff will coordinate all inspection and re- inspection requests in the same manner established by the City.
♦ Our field inspectors will enter all inspection records into the City's permit tracking system, will maintain all
inspection records, correction notices, and all documentation related to design changes for. all assigned projects.
♦ WC3 staff will coordinate with the Chief Building Official and/or Inspection Services Supervisor on all
Certificates of Occupancy to confirm that all applicable City departments and regulatory agencies have. approved
the project.
♦ Our field inspectors will confer with the Chief Building Official. and /or Inspection Services Supervisor on all
discretionary decisions or requests for alternate materials or types of construction.
♦ WC3 field inspectors will attend and participate in weekly Division staff meeting and training events sponsored
by the City.
♦ Our inspectors will be available to provide same working day inspections for all inspection requests, received
before 6:00 a.m.
♦ At the end of each month, a final invoice for field inspection services shall be provided and submitted to the
Chief Building Official for verification. The invoice will include a list of the projects inspected by address
and/or permit number.
�3
Consultant's
Capabilities
15
Company Name
Plan Review
Response time
Plans
Transportation
1st Plan Review
Time Frame
2nd & 3rd Plan
Review Time Frame
Web Tracking of
Plan Reviews
Sidg Inspection
Avilability on -cali
Advance Notice?
Project Size
limitation?
West Coast Code Consultants, Inc.
10 business days
Fedex or UPS ground
10 business days (smaller projects)
5 business days
yes
72 hours
None
(small projects)
(No cost to city)
15 business days
Fedex or UPS ground
15 business days (larger projects)
30 business days
yes
72 hours
None
(large projects)
(No cost to city)
Company Name'
WtU Caes[Coda.Conwhanls, Inc,
%Plan Review
Fee Max
'6096
Hourly Rate for
Structural Plan
Ravleworc
$11D/hour
(senior plan ravlew snginear}
If %then 40%
Hourly Rate for
Non- Structural
Raviswos
$75jhour
(pons examinerY
If%then 30%
Cost After 3rd
Review
Hourly
$13>U hour(senior Plan rview anginaer)
$95/ hour
Expedited Fee
60%structural
Bldg insperNon -
Rate
Houry
$75M.., (.1d. COmbinatlon Inspector)
Bldg Impectu
Additional
Costs?
mil.ge
Reimbursable exP4n'e
WEtO PC I-?
Hourly
$85 to$110/Hr
45 %(nor tructural
plan review engineerl
$651heur(combimtlon inspeclorJ
depending on rnmpiexJty
S75/ hour (plans examinerl
KRAZAN SITE
DEVELOPMENT
ENGINEERS
c) Consultant's Capabilities - ii. Scope of Services
~Krazan
SITE DEVElOPMo.. L"lG!N[-ERS
ii. Scope of Services
KRAZAN AND ASSOCIATES UNDERSTANDING OF THE SCOPE OF WORK
We have carefully reviewed the Scope of Work that the City of Rolmert Park is seeking and we are
confident in saying that KRAZAN AND ASSOCIATES has a substantial depth of experience providing thcse
. services. We understand that the City currently contracts for plan review and field inspections. The City's
commitment to providing timely and accurate services makes the assistance of a plan review and inspection
consultant necessary, KRAZAN AND ASSOCIATES is here and fully prepared to help,
PLAN REVIEW SERVICES
Our Plan Review services will verify compliance with the Life-Safety provisions of the current edition of
the International Building, Mechanical, Fire, Residential, Energy, CALgreen, Plumbing and Electrical
Codes, the current edition of the Building, Mechanical, Fire, and Electrical Codes, and any applicable State
Amendments and Local Ordinances. We will provide our staff with the appropriate resources and materials
needed to perform plan reviews which. will include all applicable City of Rohnert Park amendments,
policies, procedures, ordinances and forms.
Piau Review Turnaround Schedule
The KRAZAN AND ASSOCIATES Team's reputation for consistent, prompt turnaround
times will be used to benefit the City of Rolmert Park. The foUowing plan review
schedule will be met or exceeded:
. Typical response time for Plan Review requests made by the City wiU be a
maximum of 24 hours.
. First submittals will be completed and returned to the City of Rolmert Park.
within ten (10) working days or less for all plans sent off-site; The ten-
working days start from the date plans arrive in our office picked up or delivered by approved
carrier or Krazan personnel.
. Re-checks will be given first priority and will be completed and returned to the City of Rohnert
Park within seven (5) working days. The five-working days start from the date plans arrive in
our office.
. Complex structures may take additional time and will be negotiated with the City of Rolmert
Park prior to review.
. In order to assist developers with special plan review needs, some reviews will be designated as
"Fast-Track" or "Accelerated" and our turnaround times will be adjusted to accommodate
needs. We will provide these Fast-Track reviews at no additional cost to the City or its
citizens.
. Weare always available to meet with designers, Fire, Project Preliminary reviews should the
city request this. We would request at least 24-hours advance notice of these meetings. Even
though it is our intent to be available there may be times when per-set times conflict with other
appointments and meetings we have scheduled.
CITY OF ROHNERT PARK
RFP PROFESSIONAL BUILDING PLAN CHECK SERVICES
~ _.._ 1_- ~. ........ ____ ..~ ._________.. n_....._ ....__.....
PM':):: ')1
c) Consultant's Capabilities - ii. Scope of Services
~Krazan
sm: Dr:....ElOPME!\,-ENGINHRS
KRAZAN AND ASSOCIATES Plan Review Process
Task l-Proiect Trackin2 Setup
After we have received all documents to be reviewed from the City of Robnert Park, the first step of our
process will be to set up the project in our system to enable KRAZAN AND ASSOCIATES and the City of
Robnert Park to track the progress of the review, Our plan tracking procedures are designed to track each
submittal throughout the review process and maintain accurate and' comprehensive records for each
submittal. Upon receipt of each set of plans, our process is as follows:
· Assign a Project Number;
· Create a Projec~ Set-up sheet;
· Create a Project Tracking Form;
· Create both an electronic and a hard-copy Job Folder. All additional information given to
KRAZAN AND ASSOCIATES in regard to each separate plan review is cataloged in the job
folders. The electronic job folders are maintained on KRAZAN AND ASSOCIATES server
and are available for access by staff as necessary.
.
Task 2-Complete Submittal Review
KRAZAN AND ASSOCIATES will triage (preliminary plan review performed by KRAZAN AND
AS SOCIA TES Plan Review our Project Manager) the submittal to verify that the submittal received is
complete (i.e" all pertinent plans, calculations, reports and other related documents) in order that we can
begin our review. If the submitted package is incomplete, we will communicate with the City of Rohnert
Park to discuss the deficient documents needed to proceed with our review.
Task 3-Plan Review Assignment
After the triage process is performed and a complete package is verified, the project will be assigned to the
most qualified Plans Examiner anc~ a turnaround time will be established, We will log each application into
our database the same day the plans are received to assure that they are routed in a timely maImer and to
allow for daily project tracking. The Project Manager will communicate with the assigned Plans Examiner
daily to verify status of project and review the Project Checklist.
Task 4-Plan Review
KRAZAN AND ASSOCIATES will provide a list of any items needing correction and clarification to
comply with applicable building codes, ordinances, and regulatioJlS. A correction list will be created based
on the missing codes and ordinances; each correction will be written in plain language stating the items
which are deficient and the correction required, identified by plan page and detail, with the Code section -
that applies for the correction required. KRAZAN AND ASSOCIATES personnel will conduct and
coordinate all communications with the City of Rohnert Park's representative and will work with the City to
address all concerns,
Task 5-0ualitv Control
Prior to submitting the plan review correction list to the City of Rohnert Park, the Project Manager will
review the correction list for adherence to applicable codes and ordinances as well as for accuracy and
completeness. After completion of our quality <:ontrol review a correction list will be submitted in both
electronic and hard copy fonnats to the designated staff member at the City' of RohUert Park: Review
docum~nts will consist of comment letters citing code deficiencies required Special Inspections and/or
deferred submittals. We will transport plans and comments to the City electronically, in person, andlor via
reliable courier at no additional cost to the City.
CITY OF ROHNERT PARK
RFP PROFESSIONAL BUILDING PLAN CHECK SERVICES
.. ....._,_"..... nO' ,... ._............. T................_____........."'.. C"I...._.....__.....
D^~r "'l'"
c) Consultant's Capabilities - ii. Scope of Services
~Krazan
SITE Dt\'ItOPMFt',T fNCmffRS
. Task 6-Plan Review Recbecks
Plans received for rechecks will be reviewed for conformance. All revisions will be reviewed under the
same project number; however, each review will be labeled Revision #1,2, 3, additional charges may be
charged for reviews exceeding three reviews. Our goal is to actively work to resolve all umesolved issues
after our second review. If it appears that there are complicated issues that might cause a project to go
beyond our second review, we will communicate with the City of Robnert Park to resolve these concerns.
Task 7-Proiect Approval
Plan review approval will not be recommended to the City of Robnert Park until all code compliance issues
are resolved to the best of our knowledge and all permit issuance requirements of the City of Robnert Park
Community Development Department are satisfied. We understand that all Code interpretations are subject
to final review and approval by the Chief Building Official and that all plan review comments are subject to
the review of the City as requested.
Once the final plan reviews arc completed and the project is determined to be in compliance, a completion
letter will be drafted utilizing the City's format and all project documents will be stamped with "Reviewed"
and "Approval to Issue" stamp. KRAZAN AND ASSOCIATES will organize tbe plans and supporting
documents per the City of Robnert Park's processing requirements and return two complete sets of all final
review documents annotated as approved to the City of Rohnert Park.KRAZAN AND ASSOCIATES will
not contact the applicant when plans are approved; we understand that the City will notify the applicant
when the permit is ready to issue.
Task 8-Invoicin2
We invoice clients the appropriate designated fee (either by hour or percentage of permit fee) monthly. All
invoices are verified and approved by the KRAZAN AND ASSOCIATES team member performing the
plan review and KRAZAN AND ASSOCIATES designated Manager-In-Charge, Terry Knox. A complete
invoice will be issued at the end of the month and either sent via US Postal Service or band-delivered by a
KRAZAN AND ASSOClA TES representative.
Task 9- Plan Review Customer Satisfaction Surve~
KRAZAN AND ASSOCIATES is committed to continually improving the quality of our services. To gain
valuable feedback that will enable us to attain that goal, we will send a Plan Review Survey to applicants
after the plan review process is completed.
KRAZAN AND ASSOCIATES personnel will be available within I business day to respond to questions
that may be generated during field inspection for each authorized plan check that is subsequently issued a
permit for construCtion.
Electronic Plan Review Services
KRAZAN AND ASSOCIATES is committed to helping jurisdictions develop their Building and Safety
Services, and we believe that utilizing technology to its fullest advantage is an important factor. To that
end, if weare selected KRAZAN AND ASSOCIATES will utilize IDP electronic plan review utilizing
Adobe-lO as our review system.
Electronic Plan Review allows any project stakeholder to complete upload of their project 24 hours a day,
7 days a week. Participating clients submit plans and other project information electronically, directly from
CITY OF ROHNERT PARK
RFP PROFESSIONAL BUILDING PLAN CHECK SERVICES
. _.._ J____ "1'""1... .... _......_ 11"... .~.....__.--............. 0__. ....._r-~
p^",C ')"J
c) Consultant's Capabilities - ii. Scope of Services
~I<razan
snt DEVHOPM.Eh. ENCINEE,ns
their computer, with no need for costly and time-consuming printing, becoming more green/environment
friendly and shipping. KRAZAN AND ASSOCIATES personnel review and respond to submittals
electronically, instantly transmitting the project information to the City, Designer, Applicant, or any other
involved parties; Access to can be limited to only the people to whom it is relevant, ensuring that privacy
and confidentiality are protected.
How does our electronic plan review work?
1. KRAZAN AND ASSOCIATES uses idp electronic plan
review system and adobe-l 0 that will allow the applicant
to upload files to our team.
2. You can submit studies, plans, and related documents for
reVIew.
3. These will be "logged in" and reviewed by KRAZAN
AND ASSOCIATES staff. Our editing software is
Adobe Acrobat-l 0, which is used to edit any PDP
drawings.
4. When the review is complete, you will be notified via email that redlines and/or comments are
available for you to download in the same location where you upload the original submittals.
What are the Benefits of using electronic review?
Save Time: No time spent printing, binding, delivering or picking up submittals.
Save Money: No ink, paper, courier costs, or parking costs.
Go Green: More environmentally friendly
Increased Accuracv: The system generates a log report which
effectively eliminates the occurrence of lost submittals.
Ultimate Convenience: Do it all from your desk! Plan review documents are available to be uploaded,
downloaded, and accessed by our personnel and client at all times.
Instant Archiving: No more bundles of plans cluttering your space.
Seamless Communication: All internal/external stakeholders can be informed when plans are submitted
and when KRAZAN AND ASSOCIATES completes our review. This can be done simultaneously, helping
to keep everyone on the "same page".
Absolute Security: Your files will be securely uploaded and will only be accessible to you and authorized
KRAZAN AND ASSOCIATES staff.
More Options: This service enhances KRAZAN AND ASSOCIATES ability to perform plan review
services and is the preferred choice; however, paper submittals will still be accepted. If authorized by the
City we will contact the design firms as they likely will have their design in an electronic format. Providing
the option of submitting plans to KRAzAN AND ASSOCIATES electronically viaPDF fiie will expedite
the plan review process and provide a more environmentally sound way of doing business; as a reflection of
~he benefits of utilizing Krazan' s electronic plan review.
CITY OF ROHNERT PARK
RFP PROFESSIONAL BUILDING PLAN CHECK SERVICES
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. c) Consultant's Capabilities- ii. Scope of Services
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CITY OF ROHNERT PARK
RFPPROFESSIONAL BUILDING PLAN CHECK SERVICES
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c) Consultant's Capabilities - ii. Scope of Services
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$TE OE\,,[lOPME~'T ENG1NEERS
INSPECTION SERVICES
The KRAZAN AND ASSOCIATES team is amply equipped and prepared to provide all Inspection services
that the City of Robnert Park is seeking. Inspections will be performed through the City's Community
Development Department and under the direction of the Chief Building Official or other designated staff.
In serving thc City of Rohncrt Park, KRAZAN AND ASSOCIATES will:
. Perform inspections as needed and assigned by the City next-business-day or as agreed;
. Provide Inspection staff sufficient to accomplish "same day" services;
. Provide Inspection staff who are ICC certified in their fields;
. Inspect construction means, methods, techniques and sequences to evaluate the Contractor's
compliance with the intent of the construction documents and recommend necessary remedial action
to the Contractor as required or as directed by the city.
. Prepare and maintain thorough daily inspection reports;
. Attend all necessary meetings;
. Reportall discrepancies requiring corrective actions;
. Meet with the Contractor to review proposed work and schedule inspections;
. Develop "Punch List" items and follow up with corrective measures;
. Verify project compliance .with all applicable standards including, but not limited to current edition of
the International Building, Mechanical, Fire, and Electrical Codes, the current edition of the Building,
Residential, Plumbing, Energy, Accessibility,CALgreen, Mechanical, Fire, and Electrical Codes, and
any applicable State Amendments and Local Ordinances;
. Facilitate any complex inspection activities.
. Assure that all Inspection staff are equipped with cellular phones and any other necessary means (;[
communication that allows the City to communicate with staff ill the field;
. Ensure that Building Inspection staff have the safety devices and clothing necessary to meet OSHA
requirements;
.. Ensure that all personnel abide by the City of Rohnert Park dress policies and maintain professional
appearance.
+ Provide Inspection Services which will allow the permit holder, through the City of Rohnert Park, to
pay for the additional services of an on-site inspector.
. When requested, telephonically or iri person, provide verbal and/or written technical construction
code assistance to City staff regarding projects under construction.
. As requested KRAZAN AND ASSOCIATES will provide vehicles insurance, Employee ill's and
back Ground Checks.
KRAZAN AND ASSOCIATES Standard of Exccptional Customer Service
KRAZAN AND ASSOCIATES is there when you need us. All KRAZAN AND ASSOCIATES team
members, including the Project Manager, carry mobile phones and are available to you at a moment's
notice. All KRAZAN AND ASSOCIATES employees are also provided web-based e-mail accounts to
allow for easy, consistent eomniunication with our clients. We will provide the email addresses and mobile
phone numbers of your Project Manager and assigned Plan Reviewers and Inspectors which will offer rapid
communication of plan review comments and all other correspondence.
Time and time again, KRAZAN AND ASSOCIATES has come through when clients have had an m:gcnt
need and we will have the same level of commitment to Rohnert Park. In order to assure you of our
commitment to continually increasing efficiency and providirig quiCk and accurate plan reviews and
CITY OF ROHNERT PARK
RFP PROFESSIONAL BUILDiNG PLAN CHECK SERVICES
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s.m:: DE\'UOPMe'T C'lCllI:fH\S
inspections and excellent customer service, KRAZAN AND ASSOClJ.\TES will stand behind the
following:
. We will meet or exceed the turnaround times promised in this proposal.
. Our staff members will return all calls promptly. .
. We will become a major support team to other City agencies and departments.
+ We will focus on facilitation, not regulation- we will find ways to say 'yes' and to help people reach
their goals without sacrificing the intent of the codes we enforce.
. We will exceed expectations. We will treat everyone with respect and take the time to listen to them
and to understand their unique situation.
. Our number one goal is to be responsive to Client's Goals! Expectations by providing Excellent
Customer Service.
Exceptional Customer Service
KRAZAN AND ASSOCIATES has a substantial depth of experience providing the Plan Review and Field
Inspection services that the City of Rohnert Park needs. Our clients are our biggest fans because they know
what the KRAZAN AND ASSOCIATES Team brings to their projects and we are proud to have them as
contacts for our future endeavors with the City of Rohnert Park.
Statement of Work
Upon award of a contract, KRAZAN AND ASSOCIATES shall perform Plan Check services and I or Field
Inspection Services as noted below.
PLAN CHECK SERVICES:
1. Plan checks be performed at KRAZAN AND ASSOCIATES office
2~ KRAZAN AND ASSOCIATES will only assign personnel who are professionally qualified to
perform commercial and! or residential reviews in accordance with the latest adopted codes of the
City of Rohnert Park and the State of California.
3. KRAZAN AND ASSOCIATES will designate Terry Knox, Building Department Services
Manager as the responsible contact for all plan reviews and Terry Knox for: Inspections for
communications between the City and KC2 A.
4. KRAZAN AND ASSOCIATES shall make sure that all assigned personnel will have all necessary
materials, resources and policies, procedures and forms as directed by the City of Rohnert Park.
5. All construction documents will be reviewed for compliance with State ofCaliforniaCBC, CMC,
CPC, CEC, CRC, California Green Code, Fire sprinklers and ADNCASp as requested.
6. KRAZAN AND ASSOCIATES will not recommend the approval of plan checks until ALL code
compliance issues are resolved to the best of Krazan's knowledge and all permit issuance
requirements of the City Building Division are satisfied. KRAZAN AND ASSOCIATES will
contact City if there are any concerns or questions.
7. KRAZAN AND ASSOCIATES will respond within one business day upon each notification that a
plan check .is authorized.
8. KRAZAN AND ASSOCIATES will provide pick-up for all documents to be reviewed from the
City ofRohnert Park Pennit Center located at 130 Avram Ave. Rohnert Park, CA, as requested and
agreed. KRAZAN AND ASSOCIATES. will conduct each plan check in a timely manner and
within the time-frame guidelines established by tbe City or as mutually agreed by approved
contract.
CITY OF ROHNERT PARK
RFP PROfESSiONAL BUILDING PLAN CHECK SERVICES
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9. Krazan, as directed by the City, shall conduct and coordinate all communications with the customer
during the process of completing each authorized plan check and shall copy the City on aU
correspondence.
10. We recognize and agree that all Code interpretations afe subject to the final r~view and approval of
the City Building Officia1.
11. KRAZAN AND ASSOCIA TESwiJI be available within one business day to respond to questions
from the City generated during field inspections for each authorized plan check that is subsequently
issued a permit for construction
FIELD INSPECTION SERVICES
1. KRAZAN AND ASSOCIATES recognizes that all field inspections will be perfom1ed through the
City of Rohnert Park's Building Division office and under the direction of City staff.
2. KRAZAN AND ASSOCIATES will only assign staff that are professionally qualified to perform
commercial and I or residential construction inspection. Materials, resources, tools, and training
shall be supplied by KCl A.
3. KRAZAN AND ASSOCIATES will make sure that all projects under construction by permit from
the City shall be inspected for compliance with State of California Building, Mechanical, Plumbing,
California Residential Code (CRC), California Green Building Code (CALgreen), Fife Sprinklers,
Electrical, Energy, Title 24-Accessibility, and Fire Codes as adopted and designated by the City.
Assigned Personnel
KRAZAN AND ASSOCIATES will assure that all proposed personnel that are used for the City of Rohnert
Park's projects, reassignments of, or substitution for, and any member of KRAZAN AND ASSOCIATES
designated project team shall be subject to the prior approval of the City: Unauthorized changes to the
designated team may be grounds for cancellation 0 f the contracts, at the option of the City.
CITY OF ROHNERT PARK
RFP PROFESSIONAL BUILDfNG PLAN CHECK SERVICES
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Exhibit "A"
Company Name
Plan Review
Respnse time
Plans
7ransprotation
1st plan review
time frame
2nd & 3rd plan
review time frame
Web tracking of
plan review
Bldg Inspection
availablity on -call,
advanced notice?
Krazan and Associates
24 hours
FedEx, CAL-
overnight,
Krazan Staff
7 -days complex
plan may take
longer
5 -7 days complex
plans may take
longer
YES
24 - 48 hrs, most
cases 24 hours
COMPENSATION
Company Name
Ovo Plan Revievj
Fee Max.
Hourly Rate. f or
Structural Plan
reviewers
HourIV.Rate for
non-structural
revelwers
Cost after 3rd
review
Expedited
fee
Bldg Inspection
rate
Bldg inspector
additional
costs?
WELO PC Fee.,?
Ktazen
60%
$85.00
$85- $95,
N/A
$60 $65
$ 55 a mile
$120 0
Comment - Krazan never •harges Depending on the project requirements
for expedited plan reviews'
Krazan has inspectors ready to meet your needs from I, 11, or three and even a Senior
Inspectors for special project that require inspections such as High Rise.
CODESOURCE/CODEGREEN
City of Rohnert Park
SCOPE OF WORK
AND
SCHEDULE OF PERFORMANCE
Consultant will perform the following services, on an as-needed basis when requested by the City, unless
otherwise negotiated and agreed to by the parties.
PLAN CHECK
1. a. Residential projects: Initial Building Permit review will be completed within ten (10)
working days of receipt with re-checks completed within five (5) working days ofa
complete resubmittal.
b. Commercial or Multi-Family housing projects: Initial Building Permit review will be
completed within fourteen (14) working days ofreceipt and re-checks completed within
seven (7) working days of a complete resubmlttal.
2. a. Expedite Residential projects: Initial Building Permit review will be completed within five
(5) working days of receipt with re-checks completed within five (5) working days of a
complete resubmittaI. Fee increase: x 1.5
b. Expedite Commercial or Multi-Family housing projects: Initial Building Permit review
will be completed within seven (7) working days of receipt and re-checks completed
within seven (7) working days of a complete resubnrittal. Fee increase: x 1.5
3. The Rohnert Park Building Official, or designee, will be informed at the time of receipt of the
submittal or re-submittal material, if Code Source cannot assure the specified turn-around time.
4. Code Source will provide turn.,around time to the Building Official upon request for "status of
current turn around time", prior to subrnitting plans to Code Source for plan review.
5. Plan review will include a review of plans, calculations and other data for compliance with the
current edition of the California Building Code, California Residential Code, California Green
Building Code, California Plumbing Code, California Electrical Code, California Mechanical
Code, California Energy Code, California Access RegUlations, specifically adopted appendixes to
these codes, local amendments to said codes and appendixes, or any other City adopted codes, as
they relate to new construction.
6. Percentage based plan review fees will cover three submittals. If an applicant has not sufficiently
addressed all comments by the third review, extra charges will be assessed on an hourly basis,
after informing the Building Official, or designee.
7. With the return of each plan review, Consultant will provide atransmittaI letter with instructions to
the applicant on how to respond to plan review comments. Applicant shall be instnicted to
resubmit revised plans to Robnert Park. Plan review comments will refer to an appropriate detail,
plan sheet, or calculation page. All comments will be transmitted to both the applicant and the
City ofRohnert Park designated staff.
8. All Plan Review services shall be performed in accordance with the Compensation Rates &
Charges as set forth in the executed contract unless otherwise negotiated and agreed to by the
parties.
page 12
CERTIFIED ACCESS SPECIALIST (CASp)
9. Consultant is CASp certified and able to consult with the City on an as-needed basis by the hoUr.
Additionally Consultant can review plans for access compliance, assist with plan reviews or
inspections performed by the City or answer questions posed by citizens through the City.
GREEN BUILDING PROGRAM COMPLIANCE
10. Consultant staff is certified by Build-it-Green (GreenPoint), LEED and CalCerts to provide
knowledgeable and experienced consultation regarding the development or implementation of
Green Building or Energy Efficiency programs..
GEOTECHNICAL PEER REVIEW
11 . Peer review performed by licensed Geotechnical Engineer. Report generated can be stand-alone,
or included in standard plan check. Initial review and recheck turn-around times are the same as
the standard plan check; fee is hourly only.
WATER EFFICIENT LANDSCAPING
12. Qmility Water Efficient Landscaping (QWEL) plan review. Provided by the hour only, with the
same initial plan review and recheck turn-around times as noted for the standard plan check. Staff
is QWEL trained and has been certified in the past.
page 13
TIME OF PERFORMANCE
Company Name
Flan..Reeiew
Response time,
Ftarts
transportation.
2st plan review
time.-frame
Znd & 3rd plan
review time frame.
W.eb #racking of
plan reviews
B1dg.lnpeCtibn
availability on-call, i?
Advanced notice?
P , lectsize
'iimftation?
Code Sovrce
* U
Comm: 1�4
Comm: 10
no avar a e
not available
None
working days -
working da s
at this time
at this time
Res /small Th
Res /small TI:
10 working clays
5 working. day
Calculated fronk
time complete
submittal is
received,
Please refer to
the chart in ou
proposal.
* Code Source will pay for ups shipment by either sending pre -paid
labels-as needed, or by reimbursing shipping costs to the City.
COMPENSATION
Campany Name
Code Source
90 Plan. Review
Fee Max.
50%
Hourly Rate for.
Structural Plan.
revjewers.
$138 Senior
Structural
dourly Rate for
non - structural
raveiwers
$90 Sr. Plans
examiner
Cost after 3rd
review
Hours Y
Expedited
fee
1.5 x
Bldg Inspection
rate
nat a licable
pA
Bldg Inspector
additional
costs?
not applicable
WELD PC Pee?
ourly at
O! r
En lneer
$75 Plans
$100 Senior
Examiner
Plan Check
Engineer
(Architect)
COASTLAND CIVIL
ENGINEERING
SC01'f:" OF SE1?\llf:;E:S
As requested in the City's RFP, we have provided a description of our approach to each item
presented in Section IV of the RFP, Scope of Services.
BUILDING PLAN CHECK SERVICES
1. Plan Review of All Structures
Our staff has experience in many different building types, including single and multi-family
residential, commercial, industrial, historical renovation and restoration, educational, fire / Iife-
safety, and recreational buildings. We have provided plan review and inspection services for a
wide range of building types, from the $300 million Ritz Carlton in Tahoe to wineries to
homeowner deck repairs, This diversity allows us to efficiently provide supplemental staffing as
needed.
2. Required Plan Review Staff
Coastland is proposing a highly qualified staff to support the City. Our plan reviews are
completed by registered professional engineers, providing true peer review.
3. Plan Review Elements
Our plans examiners and plan check engineers are prepared to assist in all aspects of plan
. review. Plan check capability includes reviews for accuracy and completeness plans,
calculations and other data for compliance with the latest edition of the California Architectural,
Structural, Fire and Ufe Safety, Mechanical, Plumbing, Electrical, LEED, Energy and
Accessibility codes as adopted by the California Building Standards Commission and as
.amended by the City. We will also ensure compliance with all applicable ordinances including
Tier 1 of Cal Green and the Water Efficient Landscape Ordinance. We will work closely with the
City to ensure that Rohnert Park's requirements are clearly understood and adhered to.
4. Transportation of Plans
Coastland's office is just minutes away from Rohnert Park's office, allowing us to transport plans
economically and expeditiously. Plans will be transported' within one day of notification by the
City. Coastland will be responsible for the cost of transporting the plans to and from the City.
5. Residential Turnaround Times
Coastland's thorough and timely reviews provide applicants with accurate plan checks and
prompt turnaround that is unmatched by other jurisdictions. For residential projects of average
complexity and size, we can. complete the initial plan review in 10 working days with re-checks
completed within 5 days. More complex projects may require additional days.
tL~~.
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City of Rohnert Park Building Plan Check, Il)Spection & CASp Services
8ipage
6. Commercial/Industrial Turnaround Times
For commercial or industrial projects of average complexity and size, we can complete the initial
plan review in 15 working days with re-checks completed within 10 days. More complex
projects may require additional days.
By being honest about our availability and turnaround times with the City, our intent is to allow
you to maintain a solid reputation with your applicants. Coastland has provided plan review
services to numerous jurisdictions under contractual agreements specifying very quick
turnaround times. Coastland has successfully delivered prompt turnarounds and made special
arrangements to expedite plans when appropriate. We routinely act expeditiously and
thoroughly to meet deadlines and budgeting constraints. Our success with these tight
turnaround times for other clients can. be verified by contacting the references provided in this
proposal.
7. Expedited Plan Review
Coastland also offers expedited plan reviews as a "Fast-Track" option for our clients. We can
provide a turnaround time of 5 working days or less for the first submittal and 3 days for each
subsequent submittal. Please note that this timeframe is for projects with average complexity.
Expedited review times for more complex projects can be provided on a case-by-case basis. In
a best case scenario for expedited projects, upon receipt of the plans on Friday afternoon, we
can return the plans with comments on the following Monday.
8. Comment Letters
We will prepar~ a formal response letter to the applicant describing all information required for
approval of the plans, and include any redline comments as needed. We will work directly with
the City through project approval. These comments will be grouped by code classification. Plan
review comments will refer to appropriate details,plan sheets, or calculation pages and will
reference specific code sections. Any re-checks will verify that the corrections have been
satisfactorify made.
The City will receive an electronic copy of the plan review which will include the current number
of plan review in the heading of the letter. Itemized lists of deficient/outstanding items to be
addressed or nonstructural and structural items in compliance with CBC with regard to all facets
of projects shall be reviewed.
We will establish and maintain all plan review files and correspondence at Coastland's office
and provide copies of the correspondence file along with the approved items to the City
electronically in PDF format. The records for each plan review project will include at a minimum
the owner's and plan preparer's name, permit number, project name and dates the review was
requested and completed. All plans are logged in on our plan review tracking system to ensure
that permits are recorded and processed in a timely manner and meet the turnaround times
promised to applicants. This log shall also be made available to ttie City electronically at all
times.
~/.Cj~.
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City of Rohnert Park Building Plan Check, Inspection & CASp Services
9jPage
1 O. Web~based Status Check Capabilities
We have found that our clients and their applicants have a wide range of needs and
expectations regarding electronic plan review services. Accordingly, we always tailor our plan
review approach to our clients' unique needs. Depending on the City's particular objectives, we
can establish an online system especially for Rohnert Park to disseminate status checks and
other updates. This would be accomplished through Microsoft SharePoint, which is describes in
response to item 11 below. We have on-sife scanning and printing capabilities which allows us
to receive and send full-sized drawings (with our comments) to applicants directly in PDF
format.
11. Availability, methods and cost of electronic plan check services
As mentioned previously under Item 8 - Comment Letters, Coastland offers a very streamlined
plan review process which emphasizes open communication with the City and its applicants.
Coastland utilizes Microsoft SharePoint to transmit plans, comment letters and status updates
directly to the City and/or the applicant. Microsoft SharePoirit simplifies the process of sharing
information between parties by providing an efficient, economical and secure method of
managing the transmission of documents. Our clients and applicants can easily upload digital
content directly to this web-based system. Coastland's staff can easily post status updates for
applicants within one hour. Coastland also always maintains an electronic plan review log
which can be made available for the City's review through Sharepoint. Additionally, we have the
ability to scan, print and post full-size plans on this web-based system.
BUILDING INSPECTION SERVICES
1. Inspection of All Structures
Similar to our response to item 1 under Plan Check Services, our inspection staff has
experience in many different buiiding types, including single and multi~family residential,
commercial, industrial, historical renovation and restoration, educational, fire I lite-safety, and
recreational buildings. We have provided inspection services for a wide range of building types
to observe compliance with all local ordinances and state and federal laws.
2. State and Local Building Code
Our inspectors are certified and knowledgeable of all applicable state and local building codes.
All inspection personnel have the relevant experience to review and interpret construction
documents and maintain accurate records. They have good communication skills and are
skilled in dealing with various project stakeholders including the. public, contractors and City
staff. They are able to quickly identify and resolve conflicts in the field.
i! ,-, City of Rohnert Park Building Plan Check, Inspection & CASp Services ..
11lpage
3. Response to Inspection requests
Coastland regularly provides inspection services to jurisdictions on an on-call basis to
supplement their staff during heavy workloads or when faced with temporary gaps in their in-
house personnel. Coastland's level of staffing allows us to provide numerous certified
Inspectors to our clients on relatively short notice. We can typically provide an inspector within
24 hours of our client's requests. If selected to provide on-call services to the City, we will
attempt to accommodate same-day inspection requests (by 6 am) but would prefer additional
time. Because this is an on-call contract with fluctuating needs, we would like to request
notification from the City before 4 pm on the prior day, if possible. If necessary, we can provide
multiple inspectors for large or fast-tracked projects.
4. Prior City Approval
We understand all inspectors shall receive prior approval by the City of Rohnert Park. Our
inspectors wiJI become intimately familiar with the City of Rohnert Park prior to commencing
work, including a detailed review of the City's policies and procedures. The will adhere to these
procedures when performing inspections.
5. Equipment
Coastland furnishes our inspectors with the appropriate equipment to accomplish inspections..
This includes current code and reference books, vehicles, and telephones.
6. Qualifications and Certifications
Our proposed team includes ICC Certified Combination Inspectors to meet the City's needs.
7. Billing Methods
For field inspection services, we propose that our fees would be on an hourly time-and-materials
basis in accordance with our hourly rate schedule. Any re-inspections would also be performed
on a time-and-materials basis. An additional charge will be included for vehicle time when the
inspector is in the field, as outlined on our Schedule of Hourly Rates contained on page 1 O.
CASp SERVICES
1. CASp Requirements
As described on page 3, Coastland offers a Certified Access Specialist who is also a registered
professional engineer. OUf Certified Access Specialist is intimately familiar with accessibility
criteria, green building processes, plan review, inspection and permitting of all types of
structures.
. (.Q. City of Rohnerl Park Building Plan Check, InspeCtiOn'& CASp Services
12! Page
TIME OF PERFORMANCE
C6mpany Name
Bldg Inspection availability on-
call, Advanced notice?
Building Inspectors
certifications
6oastland
ccrnsr --66k look r grab
ICC 5wlc b
s , �
l
FUND
COMPENSATION.
Company Name Qaliding Inspection rates Bldg inspector additional costs? WELD Inspection Fee?
Coastland
rt�.2 '�'lZ
Meeting Date:
Department:
Submitted By:
Agenda Title:
ITEM NO. 3.C.3
Mission Statement
"We Carefor Our Residents by Working Together to Build (I
Better Community for Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
April 10, 2012
Public Safety
Angie Smith, Purchasing Agent
Consent Calendar (Authorize Purchase for Three (3) Police
Interceptor Utility Vehicles for the Department of Public Safety)
RECOMMENDED ACTION: Pass Resolution Authorizing Purchase of Three (3) Ford Police
Interceptors Utility Vehicles for the Department of Public Safety.
BACKGROUND: The Public Safety Department requests to purchase three police interceptor .
utility vehicles.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION: The City currently has
three utility/sedans that have outlived their lives. These vehicles are used by the Public Safety,
Patrol division for daily public safety functions. The three vehicles will be prepared for auction
once the new vehicles are put in service.
FISCAL IMP ACT/FINANCING: The Department of Public Safety budgeted in fiscal year
2011-2012, $135,000.00 to purchase three police interceptor utility vehicles. These funds are
available through the Traffic Safety. Fund 101-0000-101-0006 under City account number 001-
2200-400-9610.
VEHICLE REPLACEMENT FUNDS: In compliance with the Fiscal Policy, Use of
Restricted Capital Reserve Funds approved by City Council Resolution 2011-56, funds will be
set aside in a Vehicle Replacement Fund based on the depreciation value of the new vehicles.
SUMMARY: As per the City Ordinance 843, Resolution 2012-22 these vehicles are available
for purchase through a Cooperative Purchase Agreement with the County of Sonoma.
CONCLUSION: Staff is requesting City Council:
1. Authorize the purchase for Three (3) Police Interceptor Utility Vehicles, in the amount of
$97,790.19 to Hansel Ford of Santa Rosa, CA.
Department Head Approval Date:
City Manager Approval Date: 3/30/12
City Attorney Approval Date:
Attachments:
1. Resolution
2. Vehicle Flyer
RESOLUTION NO. 2012-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE PURCHASE OF
THREE (3) FORD POLICE INTERCEPTOR UTILITY VEHICLES
FOR THE DEPARTMENT OF PUBLIC SAFETY
WHEREAS, the Department of Public Safety, has budgeted in fiscal year 2011/2012 for
the purchase of three (3) new police interceptor utility vehicles, and;
WHEREAS, the 2013 Ford Police Interceptors Utility Vehicles are rated a Flexible Fuel
Vehicle (FFV) and earn the City Energy Policy Act (EP Act) credit for our fleet, and;
WHEREAS, said vehicles are available for purchase through a Cooperative Purchase
Agreement as approved by City Ordinance 854, Resolution No. 2012-22, and;
WHEREAS, the County of Sonoma awarded contract # QB126860000 to Hansel Ford of
Santa Rosa, California, and;
WHEREAS, the total cost for the three (3) police interceptor utility vehicles IS
$97,970.16, and;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the purchase for the aforementioned three (30
police interceptor utility vehicles from the following authorized County of Sonoma vendor;
Contractor Name
Contract Total
Hansel Ford
Santa Rosa, California
$97,790.16
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 10th day of April, 2012.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
irst~'ever pursuit~rated Ford 1~"Jolice Interceptc1r Utility.
ITEM NO. 3.D.l
Mission Statement
"We One/or Our Residents by Working Together to Build a
Better Comll1unity/or Today and 1'011101'1'011'."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: April] 0, 2012
Department: Administration
Submitted By: Linda Babonis, Economic Development/Redevelopment Manager
Prepared By: Sandy Litzie, Management Analyst
Agenda Title: Adoption of Ordinance Suspending the Application of Chapter 9.71 of the
City of Rohnert Park Municipal Code: Payment of Interest on Security
Deposits
RECOMMENDED ACTION:
1. Ordinance for Adoption: Waive Full Reading and Adopt Ordinance by Reading Title:
No. 845 An Ordinance of the City of Rohnert Park Suspending the Application of
Chapter 9.71, "Payment ofInterest on Security Deposits" of Title 9, "Public Peace,
Morals and Welfare," of the Rohnert Park Municipal Code
BACKGROUND:
At its March 13, 2012 meeting City Council directed staff to amend the current ordinance to
suspend application of Chapter 9.71 of the City of Rohnert Park Municipal Code "Payment of
Interest on Security Deposits" until interest rates meet a threshold of 5%. The first reading of the
new ordinance took place at the March 27, 2012 City Council meeting.
ANAL YSIS:
The ordinance suspends the requirement for landlords to pay interest on security deposits until
interest rates and payments to tenants are sufficiently high enough to justify the time and effort
required of landlords to administer them (i.e., 5% or higher).
OPTIONS CONSIDERED:
Options were presented to City Council at its March 13,2012 meeting, and the Council directed
the course of action reflected in the recommendation.
FISCAL IMPACT/FUNDING SOURCE:
Not applicable
Security Deposit
ITEM NO. 3.D.I
City Manager Approval Date:
City Attorney Approval Date:
Attachments:
I. Ordinance No. 845 An Ordinance of the City ofRohnert Park Suspending the
Application of Chapter 9.71, "Payment of Interest on Security Deposits" of Title 9,
"Public Peace, Morals and Welfare," of the Rohnert Park Municipal Code
2
Security Deposit
ORDINANCE NO. 845
AN ORDINANCE OF THE CITY OF ROHNERT PARK SUSPENDING THE
APPLICATION OF CHAPTER 9.71, "PAYMENT OF INTEREST ON SECURITY
DEPOSITS" OF TITLE 9, "PUBLIC PEACE, MORALS AND WELFARE," OF THE
ROHNERT PARK MUNICIPAL CODE
WHEREAS, pursuant to Chapter 9.71 of the Rohnert Park Municipal Code, a landlord
must pay interest on security deposits placed with the landlord by tenants pursuant to a rental
agreement;
WHERAS, Chapter 9.71 was originally enacted by the City Council in 1994 via the
adoption of Rohnert Park Ordinance Number 587, and was subsequently amended;
WHEREAS, the purpose of the ordinance was to remedy an inequity the City COlmcil
perceived to exist with regard to tenant security deposits;
WHEREAS, the City Council directed that no city personnel, funds or resources should
be used in administering or enforcing Chapter 9.71;
WHEREAS, in practice, staff has found that landlords seeking to achieve compliance
with Chapter 9.71 often rely on city personnel and resources to calculate the interest due
thereunder;
WHEREAS, smce the enactment of Chapter 9.71, interest rates have significantly
decreased;
WHEREAS, given the lower interest rates and the ability of landlords to retain an
adn.nnistrative charge, the payment of interest to tenants, if any, is often nominal;
WHEREAS, the City Council reviewed the ordinance on March 13, 2012 and considered
alternati ves;
WHEREAS, the City Council now desires to suspend the application of Chapter 9.71
until such time as the interests rates have rebounded to the point that benefits of the ordinance
outweigh the burden;
NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as
follows:
Section 1. Recitals. The City Council of the City of Rohnert Park does hereby find that the above
referenced recitals are true and correct and material to the adoption of this Ordinance.
Section 2. Amendments. Chapter 9.71 shall be amended as follows
Section 9.71.020 subsection (B) shall be amended in its entirety to read as follows:
6
Security Deposit
B. "Interest rate" or "rate of interest" means the average rate of interest, based on regular
(standard) consumer savings accounts paid by the three largest banks, by fuuds held, in RohneTt
Park.
A new section shall be added to Chapter 9.71 of the Rohnert Park Municipal Code (Payment ofInterest
on Security Deposits) to read as follows:
9.71.060 - Suspension. Notwithstanding any other provision of this Chapter, this Chapter shall
be suspended and be of no force or effect until such time as the interest rate, as defined by Section
9.71.020(B), reaches five percent (5%). At such time, the Housing Director shall return this
ordinance to the Council to consider lifting the suspension.
Section 3. Publication. The City Clerk is directed to certify the adoption of this ordinance and cause the
ordinance to be published in the maimer required by law.
Section 4. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section,
subsection, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections,
subsections, sentences, clauses or phrases be declared unconstitutional.
This ordinance was introduced on the 27th day of March 2012 and
DUL Y AND REGULARLY ADOPTED this 10tl1 day of April 2012, by a vote of the City Council as
follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
CITY OF ROHNERT PARK
Interim City Clerk Carol Adams
Mayor Jake Mackenzie
Approved as to Form:
City Attorney
7
Seenn ty Deposi t
ITEM NO. 3.E
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
Department:
Submitted By:
Agenda Title:
April 1 0,2012
Administration
Carol Adams, Interim City Clerk
Consent Calendar - Mobile Home Parks Rent Appeals Board Member
Resignation
RECOMMENDED ACTION:
. Consider accepting the resignation of Mobile Home Parks Rent Appeals Board (Board) member
Jason Merrick (effective May 1,2012).
BACKGROUND:
On April 2, 2012, the City received a letter dated March 31, 2012 from Jason Merrick expressing
his decision to resign from the Board effective May 1,2012.
Mr. Merrick was nominated for appointment to the Board by Pam Stafford and initially took office
back in January 2009; he was re-appointed in January 2011 and is currently serving as Chair to the
Board.
In anticipation ofMr. Merrick's resignation from a two-year term that will expire later this year on
December 31, 2012, and in order to solicit interest from the community, the City Clerk's Office is
preparing a Special Vacancy Notice that will be posted at various City facilities and on the City's
website advertising the upcoming vacancy on the Board. Any applications of interest received from
community members following the posting of the vacancy notice will be submitted to the City
Council for consideration of appointment at a future Council meeting date.
ANAL YSIS:
N/A
OPTIONS CONSIDERED:
N/A
FISCAL IMPACTIFUNDING SOURCE:
N/A
ITEM NO. 3.E
Department Head Approval Date: N/ A
City Manager Approval Date: N/ A
City Attorney Approval Date: N/ A
Attachments:
1. Letter of Resignation - Jason Merrick
2
March 31, 2012
ROHNERT PARK
APR 0 ~ 2012
CITY CLERK
City of Rohnert Park, City Hall
Linda Babonis, Economic Development Manager
130 Avram Avenue
Rohnert Park, CA 94928
Dear Ms. Babonis,
I am writing to inform you of my decision to resign from the Mobile Home Parks Rent Appeals Board,
effective May 1, 2012. It is a difficult decision to make given the current issues facing the Board but one
which I must make given my personal circumstances and time restraints. I was recently accepted into an
entrepreneurial program and at same am finishing my nursing prerequisites while working full time.
I feel the Board is near the end of the current issue regarding Valley Village and I have guided the Board
best I could until this point. Thank you for your tremendous support and guidance along the way and
willingness to collaborate and discuss with the Board every issue that has come before us. It has made
my stent on the Board enjoyable and the learning curve an easy slope to overcome.
I wish the City of Rohnert Park well and future success as it comes out of the economic slump we have
been in.
Best regards,
/-~'
Jason Merrick
5321 Eunice St.
Rohnert Park, CA 94928
Cc: Pam Stafford, Vice Mayor, City of Rohnert Park
ROHNERT PARK CITY COUNCIL
WASTE and RECYCLING COMMITTEE SPECIAL MEETING
AGENDA
Thm"sday, April 5, 2012
10:30 a.m.
Performing Arts Center
5409 Snyder Lane (small room behind serving area)
Rohnert Park, CA 94928
4/1 0/12 City Council Agenda
Item No. 4.A.I
AMENDED
Committee Membc,"s:
Pam Stafford, V ice Mayor
Amy Ahanotu, Councilmember
Citv Staff:
John McAl1hor, Public Works & Community Services Director
Rebecca Zito, Management Analyst
REGULAR SESSION ~ Open to Public
J) Call to Order
2) Public Comments, if any
3) Tasks/Goals/Meeting Schedule
4) Presentation and Discussion Re: Single Use, Cany-Out Bag Use in Sonoma County
5) Mandatory Commercial Recycling Requirements
6) Adjounm1ent
Posted in accordance with state law.
Disabled Accommodation: If YOll have a disability which requires an interpreter or other person to assist you while attending this
meeting, please contact the City Offices at (707) 588.2226 at least 72 hours prior to the meeting to ensure City accommodations.
Any writings or documents related to items of business referred to on this Agenda that are subject to disclosure and distributed
vrith the agenda or handed out at the meeting will be available for public inspection in the City Manager's Office at J 30 Avram
Avenue, Rohnert Park, CA during normal business hours.
4/10/12 City Council Agenda
Item No. 4.A.2
Sdi!~AktltAtJ~Y,.ml
City of Rohnert Park. 130 Avram Avenue. Robnelt Park, California 94928
Phone (707) 588~2226. Fax (707) 792-1876. www.rpci!)!:&rg
ROHNERT PARK CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
SPECIAL MEETING NOTICE AND AGENDA
Friday, April 6, 2012,11:00 a.m.
City Hall Council Chamber
130 Avram Avenue, Rohnert Park, California
Committee Members: Gina Belforte, Council Member
Joe Callinan, Council Member
City Staff: Linda Babonis, Economic Development Manager
Gabriel Gonzalez, City Manager
Call to Order
1. Public Comments
2. Green Musk Center
. Economic Development Opportunity
3. Economic Development Program
· Status Update
4. Economic Development Committee
· Goals/tasks
5. Meeting Dates/Times
6. Other Business
Adjournment
Any writings or documents related to items of business referred to on this Agenda that are subject to disclosure and
submitted to the members of the Economic Development Committee after distribution of the agenda packet will be
available for public inspection in the City Manager's Office at 130 Avram Avenue, RohneTt Park, CA during normal
business hours.
Disabled Accommodation: If you have a disability which requires an accommodation, an alternative format, or another
person to assist you while attending this meeting, please contact (707) 588-2226 as soon as possible to ensure
arrangements for accommodation.
4/10/12 City Council Agenda
Item No. 5
COUNCIL COMMUNICATIONS
April 10, 2012 Meeting
Rohnert Park
California 94928
March 22nd, 2012
Phone # 588-8628
Mr. Jake Mackenzie,
Mayor,
City Hall
130 Avram Avenue,
Rohnert Park,
CA 94928.
c.c.
Pam Stafford.......,. Vice Mayor
Amy 0 Ahanotu.. . . .. Council Member
Gina Belforte........ . Council Member
Joseph T. Callinan. ..Council Member
Doug Hearn....., ... ..Compliance Officer
Dear Mr. Mackenzie,
We thank yo~ for your letter of February 21St, 2012. This relates to our
concerns about the recent occurrences at our home at the above address. It was most reassuring
to receive it, and also to hear that the situation was discussed at the Rohnert Park City Council
. I
meeting on February 14'\ 2012.
As you are aware, our city's compliance officer Mr. Doug Hearn has been
investigating the rock throwing incident that occurred at our home on the night of February 2nd:
He has also taken into account the complaints from ourselves and of our neighbors about the
other issues that I outlined in my letter of Februal'Y 7th. He told us he has spoken to the owner of
the house from which the rocks were thrown, and has also interviewed the tenants that live there.
He then compiled, and sent the home owner, and tenants, a courtesy notice with a list of city
code violations which must be dealt with. He also sent us a complimentary copy of the same
letter. We earnestly hope that the people in question will voluntarily adhere to the provisions laid
out in the notice.
We have noticed the extra police patrols that Mr. Hearn has an-anged with the Public
Safety department for our neighborhood. In addition, Mr. Hearn even took time to come to our
home to discuss our grievances. To date, he has worked tenaciously and relentlessly and went to
considerable lengths in his efforts to resolve the predicament for us. He has consistently kept us
aware and informed about his progress with phone calls every few days, to see how everything
was progressing. At the time of writing, there has been no recunence of the rock throwing, and
the repair/workshop and other inappropriate activities at the house in question have all but
ceased. We sincerely hope that the situation will remain that way.
I would take this opportunity to express our sincere appreciation and gratitude to Mayor
. Mackenzie, Vice Mayor Stafford, the members of the city council, and in particular Doug Hearn.
We really feel that Mr. Hearn went beyond our expectations in his dealings with this problem.
He has done, and continues to do a splendid job of work. We think he is a very valuable asset to
our city of Rohnert Park.
With renewed thanks and appreciation,
We remain,
Yours Sincerely,
Frank and Marian Collins
(/~4~/ ~dd*?~
Residents of Rohnert Park.