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1985/07/08 City Council ResolutionRESOLUTION NO. 85 -110 AMENDED RESOLUTION AUTHORIZING SALARY CHANGES FOR CERTAIN POSITIONS WHEREAS, in November, 1984 the City Council approved an agreement with the California State Personnel Board, Cooperative Personnel Services for a position classification study, and WHEREAS, the state agency representative who conducted the study has met with City employees and has prepared new job descriptions where appropriate and has recommended reclassification between positions that should be reflected in salary relationships, and WHEREAS, the report entitled City of Rohnert Park Classification Study 1985 as transmitted by letter of June 18, 1985 has been reviewed by the City Council, and WHEREAS, by Resolution No. 85 -104 City Council has authorized City Manager to change certain salary ranges for certain positions as listed in said resolution, and WHEREAS, subsequent to the adoption of Resolution No. 85 -104 certain discrepancies have been discovered in the report and said discrepancies have been discussed with the California State Cooperative Personnel Services representative, and WHEREAS, the State Cooperative Personnel Services representative has reviewed the study and corrected all discrepancies and has submitted revised sheets representing the actual results of the study. NOW THEREFORE BE IT RESOLVED by the Council of the City of Rohnert Park that it does hereby accept and approve said study, a copy of which is attached hereto and by reference made a part hereof, and authorizes its implementation by the City Manager, and BE IT FURTHER RESOLVED that Resolution No. 85 -104 adopted on June 24, 1985 is hereby rescinded and superceded by this resolution. BE IT FURTHER RESOLVED that the City Manager is authorized to implement as he deems appropriate, effective July 1, 1985, the changes in salary ranges for certain positions recommended in said study including but not limited to the following: % CHANGE OVER RANGE MONTHLY SALARIES PREY. EXISTING POSITIONS NOS. RANGE LIMITS RATES Senior Building Inspector 91X $2441/$2987 .3% Building Inspector 83X $2008/$2441 2.9% Construction Inspector 77X $1735/$2108 0.0% Engineering Technician 72X $1536/$1870 8.0% Secretary III /Com. Dev. Asst. 72X $1536/$1870 11.2% Accountant - Auditor 85X $2108/$2563 4.6% Administrative Assistant II 81X $1913/$2325 7.9% Administrative Secretary 79X $1822/$2214 4.7% .A." POSITIONS RANGE MONTHLY SALARIES NOS. RANGE LIMITS Secretary III /Personnel Asst. I 72X $1536/$1870 Account Clerk II 68X $1393/$1695 Account Clerk I 64X $1262/$1536 Office Asst. II 62X $1202/$1463 Storekeeper 68X $1393/$1695 Dir. of Admin. Services/ Asst. to the City Manager loom $3149/$3810 Public Safety Division Commander 97X $2845/$3449 Public Safety Supervisor 93X $2563/$3131 Youth Services Specialist 87X $2214/$2691 Youth Services Counselor 84X $2062/$2506 Public Safety Records Tech. 70X $1463/$1781 Secretary II 70X $1463/$1781 Secretary I 66X $1326/$1614 Public Safety Dispatcher II 68X $1393/$1695 Public Safety Dispatcher I 62X $1202/$1463 Office Assistant II 62X $1202/$1463 Recreation Supervisor 74X $1614/$1964 Recreation Program Asst. 66X $1326/$1614 DULY AND REGULARLY ADOPTED this 8th day of July, 1985. CITY OFF ROHNERT PARK _ /l. s: s AYES--5-NOES-2-ABSENT-L-ABSTAIN 1 % CHANGE OVER PREV. EXISTING RATES 11.2% 3.1% 3.2% 3.2% 19.5% 9.5% 4.2% 1.6% 4.8% 1.7% 5.9% 5.9% 2.9% .8% 3.2% w 3.2% 13.8% City of Rohnert Park, Classification Study 9: INTER - OFFICE MEMORANDUM TO: Joseph D. Netter FROM: Peter M. Call* n Dir. of Admin. Services City Manag RE: Salary Classification Study 1985 DATE: July 16, 1985 Pursuant to the authority granted me by Resolution No. 85 -110, I hereby authorize the changes in salary ranges as outlined in Resolution No. 85 -110. I also make the following changes in the classification report. (1) Title Changes As Recommended in Stud Director of Administrative Services Community Development Assistant Personnel Assistant I (2) Removal of Positions from Study Equipment Mechanic Mechanic's Assistant As Implemented by City Manager Dir. of Administrative Services/ Assistant to the City Manager Secretary III/ Community Development Assistant Secretary III/ Personnel Assistant I These two positions are covered by Memorandum of Agreement and should not have been included in the study. All job descriptions listed in the Classification Study 1985 will become active replacing the job descriptions of the study completed in 1978 with the exception of the following jobs which will remain as reported in the previous study or amended thereafter: Public Safety Inspector Public Safety Officer Public Safety Officer — Trainee Community Services Officer (Animal Control) Asst. Community Services Officer (Animal Control) Maintenance Worker III Maintenance Worker II Maintenance Worker I CITY OF ROHNERT PARK CLASSIFICATION STUDY SPRING 1985 Prepared by Cooperative Personnel Services State Personnel Hoard TATE OF CALIFORNIA GEORGE DEUKMEJIAN, Governor : ALIFORNIA STATE PERSONNEL BOARD _OCAL GOVERNMENT SERVICES DIVISION, :OOPERATIVE PERSONNEL SERVICES 209 J Street 107 South Broadway, Room 8039 acramento 95814 Los Angeles 90012 316) 445 -3494 (213) 6203725 Sacramento, California June 18, 1985 Peter M. Callinan City Manager City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94927 Dear Mr. Callinan: We are pleased to present this report of our classification study for the City of Rohnert Park. This report contains an explanation of our study objectives and methods, comments concerning our recommendations, class - salary relationship charts, depicting our new salary relationship recommendations, and an updated set of class speci- fications for all of the positions studied. Implementation of the salary recommendations in this report would cost approxi- mately 2.83% of your current payroll costs for the jobs studied, excluding the cost of additional fringe benefit contributions. The salary relationship recom- mendations are applicable to Fiscal Year 1984 -85 and does not take into account any general "cost of living" agreement the City may make for Fiscal Year 1985 -86. The general raise should be applied after these suggested changes have been imp- lemented. It has been a pleasure working with all City employees contacted during the course of this study. Sincerely, ROBERT GARRET Study Director SEVERAL SALARY SCHEDULE STEP A STEP 8 STEP C STEP D STEP ' 8 97X *2,845 $29987 $3,131 $3,287 #3,449 96X $2,763 #2,931 $3,046 $3,199 $3,358 95X $2,691 $2,845 $2,987 $39131 $3,287 94X $2,631 $2,763 $2,901 $3,046 $39199 93X $29563' $2,691 $29845 $2,987 $3,131 92X $2,506 $2,631 $2,763 $29901 $3,046 91X $2,441 $2,563 $2,691 $2,845 $2,987 90X $2,387 $2,506 52,631 $2,763 $29931 89X 2 *325 $2,441' $29563 $29691 $2,845 88X $2,273 $2,387 $29506 $2,631 $2,763 87X $2,214 $2,325 $29441 2 9563 $2,691 86X $2,165 $2,273 $2,3B7 $2,1506 $2,631 85X $21108 $29214 $2,325 $2,441 $2,513 84X $2,062 $2,165 $2,273 $2,1387 $2,1506 83X $2,008 $2,108 $29214 $2,325 $2,441 82X $1,964 $29062 #2,165 $2,273 $2,387 81X $19913 $29008 $29108 $2,214 $2,325 BOX $1,870 $1,964 *2,462 $2,165 $2,273 79X $1,822 $1,913 2lOOB $2,108 $2,214 78X $1,781 $1,873 $1,964 $2,062 $2,165 77X $1,735 $1,822 $19913 $2,008 $2,1078 76X, $19695 $19781 $1,870 $19964 $2.1062 75X $1,652; $1,735 $19822 $1,913 $2,008 74X $1,614' $1,695 $1,781 $1,877 $1,964 73X $1,573 $19652 $1,735 $1,822 *1,913 72X $1,536` $1';9614 $1,695 $1,781 $1,870 71X $1,498 $19573 $1,652 $11,735 $1,822 70X $1,463 $1,536 $1,614 $1,695 $19781 69X $1,427 $1,498 $19573 $1,652 $1,735 68X $1,393 $1,463 $1,536 $1,614 $1,695 67X $19359 $1,427 $1,498 $1,573 $1,652 66X! $1,326 $1,393` $1,463 $1,536 $1,614 65X $19294 $19359' $1,427 $1,498 $1,573 64X $1,262' $1,326 $1,393 $1,463 *1,536 63X` $1,232: $1,294 $1,359 $1,427 $1,498 62X' $1,202 $1,262 $1,326 19393 19463 61X' $1,173 $1,232 $1,294 $1,359 $1,427 60X $1,145 $1,202 $1,262 $1,326 $1,393 59X $1,117 $1,173 $1,232 $1,294 $1,359 58X $1,094 $1,145 $1,202 $1,262 $1,326 K $1,090 — ` * 1 , 326 CITY MANAGER, F I NANCC , PURCHASING, PERSONNEL, PUBLIC SAFETY, PUBLIC WORKS, & R RECREATION CLASSES L LASSES ES 3X $ $2,108 $ $2v563 A ACCOUNTANT — AUDITOR IX 9 9062 $ $29506 SX $ $2,008 - - $2,441 I I3UILDN8 INS`i 'X S Sllq64 - - $29387 X X $ $1,g913 - - $29325 S SENIOR ACCOUNTANT A AI M I N ASST II R R R ASST IT )X 1 1,870 $ $2,273 s X $ $1,822 $ $2,1214 A ADM I N I STR SCCTY E EQUIP MECH lX $ $1,781 $ $Z 1x5 'X $ $1,1735 °- $ $29108 A ADM I N ASST I C CONS TR I NSP 6X $ $11,695 — — $29062 *1$652 — — *21008 w k.,.« w------. ~.,........ ..w,..,.-- - w—..... o X $ $1,614 $ $1,964 R -..ww—..m - o—...,+. s—...;.—v..—.,»—.,..n...,...ae..— — — .......«—:. X $ $1,573 $ $1,913 X $ $1,536 $ $1,070 S SR ACT CL.K ENS TECH C CCMMUN DEV ASST 4 P PERS ASST I X $ $1,498 $ $1,822 n+ Ya' rµiM* savMatn. W iaq---aiMM'nr—neww irl rvwWwwewNa + +ni.aewwM.e.wrarxt. sww X 1 1 , 463 $ $ 1,,781 S SECRETARY It P PUB SFTY REC TECH A ASST MECHANC' X $ $1,427 - - $19735 X 1 1, 3q3 - - $1,695 S STOREKEEPER P PUB SFTY° D I SP It A ACCT CLK 11 X $ $1,359 -- $ $1,652 X $ $1,326 ..- $ $1,614 S SECRETARY I R RCCR PROS ASST X $ $17294 -- $ $1,573 X * *11262— $ $1v536 A ACCT'CLK I X $ $1,232 - $ $1,498 X 1 1 , 202 � -.; $1, b3 O OFFICE ASST 11 R RUES SFTY D I SR I X $ $1,173 -'$11427 X X $ $1,145 -- $ $1,39 X $ $15117 — 4 41-1359 359 C CRF I CC' ASST I $1,090 — ` * 1 , 326 ~ � \ ■�� \ x $2,214 $2,165 $29108 X $2,062 X $25008 X $1,964 x $1,913 ?89 0 310 DIR OF ADMIN P3 568 ' 7F', z::s, 111 k � v773 S31686 ee1n $3,600 . Z T 1 8 *3,p 436 - R i $3,352 , 286 $3,218 078 � 3 007 . $219Z6 � $2,864 $2,790 *2v716 '* �a $2,648 0 I $2,513 $2,455 ?89 0 310 DIR OF ADMIN P3 568 ' 7F', z::s, 111 INTRODUCTION r a The City of Rohnert Park contracted with Cooperative Personnel Ser- vices of the State Personnel Board for a classification study of designated positions within the agency's service. Cooperative Personnel Services performed the study with the intent of achieving the following objectives: 1. To systematically study each of the current positions with the purpose of updating information on current .job assign- ments and the scope of responsibility of each position. 2. To develop a current classification plan and prepare class specifications describing the plan. 3. To recommend equitable internal salary relationships for the new classification plan. The salary relationships were intended to recognize differences in job duties, responsi- bility, and scope of supervisory authority. The following study procedures were used to accomplish the study objectives: I. Meetings were held with all available employees to explain the study and ask the employees to complete a job descript- ion form, describing the duties and responsibilities of of their positions. 2. The job descriptions were,reviewed by City management staff and Cooperative Personnel Services. 3. Individual interviews were held with all available employ- ees. 4. Information from the job descriptions and the interviews was used to develop a new classification plan and prepare updat- dated class specifications. -3- 5. After completion of the classification work, internal salary relationship recommendations were developed for the newly developed classification plan. b. The recommendations were presented and discussed in "rough draft" form with all available, interested City employees. 7. This study report of finding and recommendations was pre- pared for consideration by the City of Rohnert Park. -4- SPECIAL COMMENTS The recommendations in this report are based on the information sub- mitted by incumbents and gained from individual interviews. We would lime to stress that recommendations refer to positions and not the work performance of individual employees. �;. - a The salary relationship recommendations were developed with the fol- lowing criteria: a) To permit your agency to pay salaries which recognize dif- f erences in job duties, responsibility, and scope of super- visory authority. b) To provide your agency with flexibility in salary admini- stration. We attempted to maintain the role of an objective outsider in de- veloping the salary relationship recommendations. We did not con- sider factors such as employee workload or the City's current fis- cal status. Factors such as these may lead to modification of our recommendations. BUILDING INSPECTION, ENGINEERING, AND PLANNING CLASSES Classification Recommendations Enaineerina Technician We recommend the establishment of this classification for the position which provides a variety of office and field technical en- gineering support for the Public Works Department. Duties include map checking and updating; review of site plans, conditional use permits, etc.; maintaining a variety of engineering records; per- forming calculations, and serving as a liasion with engineering con- sultants. These duties are broader than those outlined in the cur- rent class of Mapping Technician. Community' Development Assistant We recommend the establishment of this classification for the position which provides office, secretarial, and administrative de- tail support for the Public Works Department, Planning Department, -5- BUILDING INSPECTION, ENGINEERING, AND PLANNING CLASSES (CONT -D) Classification Recommendations (Cont'd) Community Development Assistant (Cont'd) and Planning Commission. This position requires specialized know- ledge of planning procedures, regulations, and application require- ments. In our judgment, the unique knowledge and background re- quirements warrant establishment of a specialized job classifica- tion. Salary Relationship Recommendations The salary relationships depicted on Chart #1 in the "pink section" of this report revolve around Chief Building Inspector. We do not recommend any change for this classification. Building Inspector should be placed at 20% below Chief Building Inspector. The Chief classification has strong supervisory responsibilities; however, it does not have the full status of Chief Building Official, a separate department head position in many jurisdictions. Our recommended salary differential fully recognizes the scope of supervisory re- sponsibilities carried by the Chief Building Inspector position. Construction Inspector is placed below Building Inspector. This is a normal practice in many jurisdictions. Engineering Technician has been recommended to be placed below both Inspector classifications, since it has no major inspection duties. In many California cities, an Engineering Techncian will have regular construction inspection duties. Community Development Assistant has been recommended for placement 5% above the the current class of Secretary II, a class which has also moved up. CITY MANAGER, FINANCE, PURCHASING, AND PERSONNEL CLASSES Classification Recommendations Administrative Assistant II We recommend the establishment of this classification for the position which has responsibility for the City purchasing functions. Duties include regular administrative responsibility for purchasing functions, performing a variety of delegated research assignments, and serving as staff representative for the Senior Advisory Commis- sion. The current Administrative Assistant I classification to which this position is allocated does not adequately cover the full scope its responsibilities. -6- SPECIAL COMMENTS (CONT'D) CITY MANAGER, FINANCE, PURCHASING, AND PERSONNEL CLASSES (CONT-D) Classification Recommendations (Cont'd) Personnel Assistant I. Personnel Assistant II We recommend the establishment of this class series for the po- sition which has responsibility for providing a variety of admini- strative detail support for the City's personnel functions. Duties include coordinating employment procedures, maintaining and updating personnel system information, and providing information about per- sonnel policies and procedures to others. The City has no current classification which adequately accounts for these duties. We have recommended two different levels in the class series to account for differences in the degree to which personnel administration respon- sibilities may be delegated. Personnel Assistant II allows for hi- ghly independent administration of a personnel program. Personnel' Assistant I has a high level of responsibility; but not the same level of delegated responsibility for independent administration of the program. In our judgment, the current Position should be allo- to the I level in the series. Salary Relationshio Recommendations The salary relationships depicted on Chart #2 in the "pink section" of this report revolve around Senior Accountant. We do not recom- mend any change for this classification. Accountant - Auditor, a strong professional accounting classification should be increased from 5% to 10 % above the Supervising Account Clerk class. The new classes Of Personnel Assistant II and Administrative Assistant II are placed at the same level as Supervising Account Clerk. They do not have the same scope of supervising duties, but balance out with strong administrative duties. Administrative Secretary, with sub- stantial support duties for the City Manager and City Council has been moved closer to the top levels in this group. The new class of Personnel Assistant I is placed above the existing class of Secre- tary II, due to its broader scope of responsibility. Most of the remaining Office support classifications have been moved up in con- Junction with the changes in the upper levels of the occupational area. Storekeeper has been recommended for a substantial upward adjustment. Its job duties and responsibilities warrant it being placed equal to Account Clerk II. -7- - -- <<. •„ �141 1117471 ._ �I ■ . ' • ME- ■ , r ;�, The salary relationships depicted on Chart #3 in the "pink section" of this report show no major change for this group of classifica- tions. The one exception is placing Director of Administrative Ser- vices 7.5% below the Director of Public Safety and 10% above the next highest group of management jobs. This special placement was made to recognmize the increased scope of administrative responsi- bility beyond that of a Finance Director/ City Treasurer. PUBLIC SAFETY AND YOUTH SERVICES CLASSES Classification Recommendations -. We recommend the establishment of this classification for the positions which provide shift back -up for regularly assigned Public Safety Dispatcher II's on assigned shifts. Duties include answering nonemergency phone lines in the Public Safety Department, assisting individuals who visit the Department's office, perf omi ng dispatching duties in multi -call emergencies, and performing a variety of office assistance duties. Your current classification plan has no job class which covers these "assistant dispatcher" duties. ■` ` ■ IM111 PUBLIC WORKS CLASSES We recommend that the position assigned to office assistance duties at the City's Corporation Yard be reallocated from Office As- sistant I to Office Assistant II.. A broad scope of office duties are performed with minimal supervision. This meets the basic cri- teria for allocation of a position to the II level in the Office Assistant class series. _ _ ;- - The recommended salary relationships have been adjusted to include moderate upward adjustments for Equipment Mechanic and Mechanic's Assistant. The current relationships do not completely account for the journey level skills and knowledge of the Equipment Mechanic or the high level of assistance responsibilities assigned to the Mechanic's Assistant class. a1 ..1 IL -.1 M F-TA7M;nn7 41=77 M 9mit-URRIM, The recommended salary relationships have been adjusted to include the new classification. Otherwise, we have recommended no change for this group. Ire z;vm vgw'a CFM SALARY RELATIONSHIP !CHART ON, ENGINEERING, AND PLANNING CLASSES PROPOSED nspector Senior Building.Inspector -- 2.5% a -- 5% - 7.5% - 14% - 12.5% - 15% - 17.5% -- 20% Building Inspector - -? 2.5% ctor -- 5% Constructions Inspector 5% 2.5% 7.5% 7.5% # - 12.5.1. -- 10% # Engineering Technician 12.5% 15% 17.5% -- 20% Mapping Technician �t Secretary II Community Development Assistant (Place 5% Above Existing Class of Secretary II) APPROXIMATE ADJUSTMENTS Senior Building Inspector (1) - +0.3% Building inspector (1) - +2.9% Community Development Assistant ('1) +6.2 %* Engineering Technician (1) +8.0%* - Assumes Promotion of Incumbent Along With Position Reallocation CHART #1 -11- .ASS SALARY RELATIONSHIP C RT -Y MANAGER, FINANCE, PURCHASING, AND PERSONNEL CLASSES PRESENT PROPOSED Accountant - Auditor # 2.5% :countant - Auditor -- 2.57. 7.5% -_ 5% - 10% ►enior Accountant Senior Account;., Adm. Asst II, 2.5% Personnel Asst. II -- 5'f. -- 2.5% -- 7.5% 5% nistrative Assistant I Administrative Secretary -- 2.5% 2.5% iinistrative Secretary # - 5% -- 2.5% 7.5% _. 5 10% -- 7.51 12.5% -- 10% 15% 12.5% 17.5`/. --- 15% Personnel Assistant I -- 17.5% # -- 2.5% --- 2+3% 5% 22.5% Secretary II _-- 25% 2.5% Secretary II :- 5% 245% Account Clerk II, Storekeeper Account Clerk II 2.5% _- 2.5% 5 %' 5% 7.5% _.. 7.5% 10% -- 10% Account Clerk I Account Clerk I 2.5% 2.5% - =- 5% -- 5% Office Assistant II sist nt II, Storekeeper 2.5% 2.5% -- 5% - 5% 7.5% Office Assistant I Office Assistant I APPROXIMATE ADJUSTMENTS Accountant - Auditor (1) - +4,6% Administrative Assistant II (1) -- +7.9 %* Administrative Secretary (1) +47% Personnel Assistant 'I (1) - +6.2%# Account Clerk II ("2) +8.8 %* Account Clerk 1 (1') - +12.0 %* Office' Assistant II' {1)' - +3.2 %' Storekeeper (1) - +19.4% 'romotion of Incumbent Along With Position Reallocation CHART #2 -12- CLASS SALARY RELATIONSHIP CHART RECREATION CLASSES PRESENT # PROPOSED Recreation Supervisor Recreation Supervisor 2.5.E - 2.5% -. 5% ..- 5 %' -_ 7.5/. -- 7.5% -- 10% - 10% 12.5% 12.5% -- 15% 15% 17.5% -- 17.5% -- 20% 20 22.5% Recreation Program Assistant _-- 21. 5 � .- 27.5% 30% r.. 32.5% � _- 35/ � Office Assistant II APPROX I MATE ADJUSTMENTS ENTS' Recreation Program Assistant (1)`- +8.8%* Recreation Supervisor ( 1 ) - +3.2% - Assures Promotion of Incumbent Along' With Position Reallocation CHART #6 -16- City of Rohnert Park May 1985 POSITION ALLOCATION LIST Each position included in the study has been analyzed to identify the type and level of duties assigned and recommended for allocation to an appropriate class. This list contains those recommendations. The names of incumbents in positions which were studied have been included to make it easier to identify the position being allocated. However, we emphasize that our recommendations refer to POSITIONS, NOT NECESSARILY TO INCUMBENTS. The decision regarding movement of an incumbent, along with an allocation recommendation, rests with your agency's decision- making process for assignment of individuals to particular yobs. Position Currently PRESENT JOB TITLE PROPOSED JOB TITLE Occupied By -------------------------------------------------------------------- BUILDING INSPECTION, ENGINEERING, AND PLANNING CLASSES Building Inspector Building Inspector Schuler, D Construction Inspector Construction Inspector Nankivil, G Mapping Technician Engineering Technician Scott, K Senior Building Inspector Senior Building Inspector Logue, D Secretary II Community Development Assistant Acius. M CITY MANAGER, FINANCE, PURCHASING, AND PERSONNEL CLASSES Part -time Clerical Account Clerk I Lemos, B Account Clerk I Account Clerk II Bennett, Y Account Clerk I Account Clerk II Castro, U Administrative Assistant Administrative Assistant II Fabio, C Administrative Secretary Administrative Secretary Roberts, L Office Assistant II Office Assistant II Adams, N Secretary II Personnel Assistant I Dettling, T Storekeeper Storekeeper Fitch, R Senior Accountant Senior Accountant Brown, A -17- City of Rohnert Park May 1485 Position Allocation List - 2 Position Currently PRESENT JOB TITLE PROPOSED JOB TITLE Occupied By -------------------------------------------------------------- - - - - -- DEPARTMENT HEAD AND MANAGEMENT CLASSES Finance Director - Director of Administrative City Treasurer Services Netter, J Director of Finance Director of Finance Harrow, M Planning Director Director of Planning Skanchy, P Director of Public Safety Director of Public Safety Dennett, R Director of Public Works - Director of Public Works - City Engineer City Engineer Brust, R Director of Recreation Director of Recreation Pekkain, J Public Works Supt. Public Works Supt. Rail, H PUBLIC SAFETY AND YOUTH SERVICES CLASSES Office Assistant II Public Safety Dispatcher I Dayton, K Office Assistant II Public Safety Dispatcher I Meroshnekoff, A Dispatcher Public Safety Dispatcher II Mazzanti, T Dispatcher Public Safety Dispatcher II Murphey, F Dispatcher Public Safety Dispatcher II Raye, C Dispatcher -Public Safety Dispatcher 11 Stager, D Division Public Safety Division Commander Commander Amantite, D Division Public Safety Division Commander Commander Bick, J Division Public Safety Division Commander Commander Holmes, L Records Public Safety Technician Records Technician Hedley, G Public Safety Supervisor Public Safety Supervisor Baker, J Public Safety Supervisor Public Safety Supervisor Patton, D Public Safety Supervisor Public Safety Supervisor Shields, J Public Safety Supervisor Public Safety Supervisor Thompson, J Public Safety Supervisor Public Safety Supervisor Williams, R Secretary I Secretary I Head, M Secretary II Secretary II Toepp, C Youth Services Counselor Youth Services Counselor Green, J Youth Services Specialist Youth Services Specialist Park, J -18- City of Rohnert Park May 1985 Position Allocation List - 3 Position Currently PRESENT JOB TITLE PROPOSED JOB TITLE Occupied By PUBLIC WORKS AND STOREKEEPING CLASSES Assistant Public Works Assistant Public Works Superintendent Superintendent Taddeucci, W Equipment Mechanic Equipment Mechanic Meroshnekoff, 5 Mechanic's Assistant Mechanic's Assistant McIntyre, J Office Assistant I Office Assistant II Schlesinger, K RECREATION CLASSES Office Recreation Program Assistant Assistant Hanlon, M Recreation Supervisor Recreation Supervisor Popovich, A -i9- City of Rohnert Park Building Inspector Community Development Assistant Construction Inspector Director of Director of Director of Director of Director of Director of Administrative Services Finance Planning Public Safety Public Works - City Engineer Recreation Engineering Technician Equipment Mechanic Mechanic's Assistant Office Assistant I* Office Assistant 11* Personnel Assistant I Personnel Assistant II Public Safety Dispatcher I Public Safety Dispatcher II Public Safety Division Commander Public Safety Records Technician Public Safety Supervisor Public Works Superintendent Recreation Program Assistant Recreation Supervisor Secretary I Secretary II Senior Accountant Senior Building Inspector Storekeeper Youth Services Counselor Youth Services Specialist * Series Specification May 1985 City of Rohnert Park ACCOUNT CLERK I ACCOUNT CLERK II (Series Speci4ication) May 1985 Under general supervision; to perform a variety of account and statistical recordkeeping assignments; to receive, open, and balance cash receipts; to prcess business license payments and records; to maintain utility account records; and to do related work as required. DISTINGUISHING CHARACTERISTICS Account Clerk I is the first working level in the Account Clerk class series. Incumbents primarily perform the less difficult assignments in balancing cash receipts and maintaining accounts paya- ble records for purchasing. Account Clerk II is the advanced working level in the Account Clerk class series. Incumbents perform the more complex account and statistical recordkeeping assignments. They also have responsibility for an assigned area such as business license records and payments or establishment and payment of utility accounts. They work in the as- signedl specialized area with minimum supervision. EXAMPLES OF DUTIES Opens and alphabitizes incoming invoices and statements; matches invoices with purchase orders; prepares purchase orders for payment; maintains accurate records of invoices received; checks to see that accounts have proper funds to meet invoice payments; receives and matches checks to invoices and distributes payments; receives and opens utility mail, processing payment records; receives a variety of monies and prepares for deposits; processes business license payments, veri- fying amounts and batch totals; prepares business license payments for deposit; receives and responds to inquiries regarding business license procedures, payments, and policies; investigates background informa- tion regarding business license inquiries; maintains residential and commercial utility account information and billing records; opens new accounts and closes-out old accounts as necessary; follows-up on de- linquent accounts and refunds due; updates meter information; prepares services shut-off lists and information; responds to a variety of in- quiries regarding utility account billings, policies, and procedures; prepares, verifies, and processes account adjustments; posts to led- gers performs a variety of account and statistical recordkeeping work; operates office equipment and computer systems; may represent the City in small claims actions. May 1985 [W,A:TriJ �E § 69 014449J-01k z4offlotall, K -'nowledge of: Accounting, auditing, and budgeting methods and principles. Principles and methods of electronic data processing. Codes, rules, laws, and regulations affecting City financiaJ activities. Financial analysis and research methods. Principles of supervision, trainingv and public administra- tion. • M Direct utility billing, fee development, and operation functions. Audit City programs for efficiency and proper operations. Serve as a major resource for solving accounting problems City of Rohnert Park May 1985 Under general direction; to perform a variety of administrative duties for the Director of Public Safety, including research and pur- chasing assingments; to research and develop grant applications; to serve as Department property clerk; to perform field identification and photo laboratory work; to prepare periodic budget analyses; to represent the Director of Public Safety with other agencies and groups; and to do related work as required. SE Performs a variety of delegated administrative duties for the Di- rector of Public Safety; researches and recommends policies and pro- cedures for logging communications tapes; purchases department sup- plies and equipment; maintains and updates departmental records for applications and permits; researches background information and develops grant applications; develops information and recommendations for Department budget requests; assists with the development of speci- fications for equipment purchases; may provide direction and training for student interns; serves as Department property clerk; maintains and preserves evidence; transports evidence for laboratory analysis;, ans court hearings and trials; locates owners of stolen and lost prop- erty; may testify in court regarding evidence; serves as field identi- fication technician at crime scenes and traffic accidents; operates a photographic laboratory; prepares periodic budget analyses for the Di- rector of Public Safety; has responsibility for Public Safety Depart- ment auctions; represents the Director of Public Safety with community groups and other agencies as delegated. SPECIAL REQUIREMENTS Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. NO= Knowledge of: Principles, problems, and methods of public administration, including organization, personnel, and grant procure- ment. Administrative survey methods and techniques, including sta- tistical and research methods. Governmental budgeting and public finance. Organization, functions.; and activities Of a public safety agency. Laws and regulations governing the maintainancel preserva- tion, and release of evidence. Field identification and photo laboratory methods and tech- niques. Modern methods of public relations. City of Rohnert Park �. May 1985 Under general direction; to perform a variety of administrative duties for the Director of Administrative Services; to carry out City purchasing functions; to perform organizational and records management research assignments; to serve as staff representative for the Senior Advisory Commission and other agencies as delegated; and to do related worm as required. EXAMPLES OF DUTIES Performs a variety of delegated administrative duties for the Di- rector of Administrative Services and the City Manager; carries out City purchasing functions; receives and reviews purchasing requisit- ions; assigns purchase order numbers and prepares requisitions for processing; prepares bid request proposals, including terms, condit- ions, and general specifications; confers with other City staff in the development of specifications; prepares resolutions for City Council solicitation of bids; opens bids, reviews submitted material, and pre- pares recommendations for acceptance of bids; assigns emergency pur- chase order numbers as approved for City departments; reviews renewal of City maintenance agreements, including doing necessary research to determine if the agreement is cost effective; arranges purchase of City vehicles and prepares necessary paperwork for proper registrat- ion; shops for furniture, fixtures, and office equipment, reviewing prices and comparing quality; maintains current bidder and vendor lists ; - recomends transfer of equipment and furniture between City Departments; arranges for public auction of surplus items; responds to maintenance requests for City telephone and office equipment; per- form delegated organizational and administrative research assignments; organizes comunity programs, sponsored by the City; serves as City staff representative for the Senior Advisory Committee and other or- ganizations, as delegated; sits on oral boards for City employee se- lection; handles special assignments delegated by the City Manager. e _: Knowledge of: Principles, problems, and methods of public administration, including organization, personnel, and budget analysis. Administrative survey methods and techniques, including sta- tistical and research methods. Governmental budgeting and public finance. Organization, functions, activities and regulations of pub- lic agency purchasing. Modern methods of public relations. ADMINISTRATIVE SECRETARY DEFINITION May 1985 �, , City of Rohnert Park May 1985 Possession of an appropriate California Driver's license issued by the State Department Vehicles. aS x,t, � May 1985 Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. iV7121 May 1985 City of Rohnert Park ■ May 1985 Reviews plans and specifications for a variety of construction projects, insuring that plans meet requisite construction standards and ordinances; makes field inspections of work in progress and upon completion to insure compliance with required standards9 ordinances, plans., and specifications; insures that proper quantities and quality of material are being used in construction work; inspects grading, paving, sidewalks, curbs, gutters, storm drains, water distribution systems, sewer lines, lot grading, and other construction work; takes samples of soils, concretes and pavement; arranges for laboratory tests; prepares monthly progress payments; prepares daily construct- tion reports, progress diaries, and reports of public works construct- ion activities; maintains accurate as-built drawings for completed projects; responds to complaints related to construction activities; may coordinate inspection assignments with other City departments and government agencies. Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. Knowledge of Federal, States County, and City codes and ordinances relat- ing to construction activities. Appropriate work standards and specifications for construct- ion work. Methods, materials, tools, and equipment used in a variety of construction work for streets, curbs, gutters, water and sewer linesq storm drains, and similar projects. City of Rohnert Park i May 1955 r � May 1985 City of Rohner°t Rare. May 1985 DIRECTOR CF PLANNING - e Possession of an appropriate California Driver's license issued by the State Department -_ - ■ May 1985 Under administrative direction; to plan, organize, direct, coord- inate, and supervise the Public Safety functions of the City; includ- ing law enforcement, fire services, and preservation of life and prop- erty; and to do related work as required. Possession of an advanced certificate issued by the Commission on Peace Officer Standards and Training (POST). Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. City of Rohnert Park May 1985 Under administrative direction; to plan, organize, direct, coord- inate, and supervise the functions of the Public Works Department; to be responsible for the engineering functions of the City; to direct the planning, fundingg design, inspection, and contract administration for the City's Capitol Improvement Projects; and to do related work as required. Possession of a valid Certificate of Registration as a Civil Engineer issued by the State Board of Registration for Professional Engineers. Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. 111412MA"NO May 1985 Possession of an appropriate California Driver's license issued ,wy the State Department of Motor Vehicles. City of Rohnert ParO May 1985 Under direction; to perform a variety of technical engineering office and field support work; to review maps and plans for con+orm- ance with legal requirements; to provide information on Public Works and Engineering Department policiesq procedures, and regulations; ani�, to do related work as required. Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. am May 1985 Under direction; to be responsible for the inspection, diagnosisq overhaul, and mechanical repair of City automotive and public works equipment; to service equipment and perform preventive maintenance; to maintain records on equipment use and repairs; and to do related work as required. 112 Possession of an appropriate California Driver's license issuel by the State Department of Motor Vehicles. Knowledge of: Methods, tools, mat- q .- ervicing and repair. Principles and methods of Principles and methods of Safe work practices. and equipment used in automotive gas and electrical welding. preventive maintenance. M. 11's r- -rAA 9 XT W - ' May 1985 Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles® Knowledge of: Tools, materials, and equipment used in automotive and equipment servicing and repair. Principles and methods of gas and electrical welding. Safe work practices. =-71 City of Rohnert Park Under general supervision; to ance and receptionist assignments; ed work as required. 71172-1611AN May 1985 perform a variety of office assist- to type materials; and to do relat- Office Assistant II is the normal working level class in the Office Assistant class series. An incumbent is expected to perform a variety of typing, receptionist and general office assignments with only occasional instruction or supervision. Also, they are expected to know the policies and procedures of the department or office where assigned. PERSONNEL ASSISTANT I lltl May 1985 Inder direction; to perform a variety of administrative detail and complex office assistance work in support of the City's personnel functions; to provide secretarial assistance for assigned City govern- ing boards and staff; to provide information on personnel policies, functions, and procedures; and to do related work as required. I_IUA _rnowledge of: The City's personnel policies, rules, and regulations. Laws, rules, and regulations affecting personnel admini- stration and employment procedures. Modern office methods, procedures, and equipment. Account and statistical record keeping�- Mathematics. Correct English usage, spelling, grammar, and punctuation. r, r ■ May 1955 =.I May 1985 r � Knowledge Correct English usage, spelling, grammar, and punctuation. Modern offi- practices Proper telephone techniques and procedures. Basic knowledge of public safety functions. I City of Rohnert Par',I FWNW�� May 1985 Under general supervision; to receive and transmit radio and telephone communications in the Public Safety Department; to dispatch law enforcement and other public safety personnelT to monitor fire and other alarm.systems; and to do related work as required. Knowledge of: Basic operating procedures and functions of the City's Pub- !33LILIrjL,=Mr Vehicle codes. transmission and re- traffic. _ t! May 1985 r s{ 1 May 1985 mm 4114 42 ft a INQ May 1985 Under direction; to superivse the work of assigned personnel in public safety activities; to perform assigned administrative duties; to participate in public safety functions and.operations; and to do related work as required. Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. Possession of an advanced first aid certificate issued by the American Red Cross and completion of an approved cardiopulmonary resuscitation (CPR) course within one year of appointment. Possession of an intermediate certificate issued by the Califor- nia Commission on Peace Officer Standards and Training (POST). Knowledge of: Police methods and procedures, including patrol, crime pre- vention, traffic control, and investigation and identi- Fire prevention and investigation. Training, supervision, and discipline of personnel. am May 1985 Under direction; to plan, organize, direct, coordinate, and supervise the Public works maintenance and field construction func- tions of the City; to insure the proper repair and maintenance of pub- lic works fasciltiies; to have responsibility for the corporation yard and equipment repair shop; and to do related work as required. n Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. 717-11 RECREATION PROGRAM ASSISTANT DEFINITION May 1985 - r � 514242HOINIZI May 1985 Under direction; to organize, direct, supervise, and coordinate assigned portions of the City's recreation program; to provide train- ing and guidance to recreation program personnel; to assist the Di- rector of Recreation with a variety of administrative functions; and to do related work as required. Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. City of Rohnert Park Under direction; to serve as secretary to a assigned relieving them of a variety of administrative details; to ficult office assistance work; to provide information on and responsibilities of the assigned work area; and to do as required. 143 May 1985 City staff perform dif- the functions related work Secretary I is assigned to provide a variety of staff and ad- ministrative support for the Public Safety Division Commander in charge, of Fire Services and the Youth Services Program. Interviews telephone callers and office visitors, including the public and other City employees, providing them with desired informa- tion or referring them to appropriate staff; independently prepares correspondence; prepares and types bulletins and other materials; ga- thers and compiles information for a variety of reports and records; compiles data for emergency response reports and youth services pro- grams; establishes and maintains project and confidential files; per- forms administrative detail work; posts and maintains financial and budget information; catalogs and files materials; issues permits; types resolutions and ordinances; may prepare and distribute legal notices; opens and screens mail; prepares and types forms; edits and corrects emergency response reports; maintains and logs time and at- tendance records; schedules counseling appointments for Youth Services staff; updates equipment inventory and maintenance records; main- tains purchase requisitions and logs purchase orders; prepares depart- mental activity reports; prepares payroll information for submission to City finance; provides backup for other office staff as needed. City policies, rules, and regulations. Operations, procedures, rules, and precedents of the depart- ment where assigned. Modern office methods, procedures, and equipment. Account and statistical record keeping. Mathematics. Correct English usageg spelling, grammar, and punctuation. City of Rohnert Park ■ L May 1985 Under direction; to serve as secretary to the Director of Public Safety; relieving the Director of a variety of administrative details; to perform difficult and complex office assistance work; to provide information an the functions and policies of the Public Safety Depart- ment and to do related work as required. Secretary II is assigned to provide a variety of staff and administrative support for the Director of Public Safety. Interviews telephone callers and office visitors, including the public and other City employees, providing them with desired informa- tion or referring them to appropriate staff; independently prepares correspondence; prepares and types bulletins and other materials; ga- thers and compiles information for a variety of reports and records; compiles data for departmental activity reports; compiles departmental manuals; establishes and maintains project and confidential files; performs administrative detail work; posts and maintains financial and budget information; catalogs and files materials; issues permits; types resolutions and ordinances; may prepare and distribute legal notices; opens and screens mail; prepares and types forms; edits and corrects emergency response reports; maintains and logs time and at- tendance records; maintains inventories of office supplies; updates equipment inventory and maintenance records; maintains purchase requi- sitions and logs purchase orders; prepares departmental activity re- ports; prepares payroll information for submission to City finance; types performance evaluations;-finalizes reports required by other government agencies; provides backup for other office staff and dis- patching personnel as needed. Knowledge of: City policies, rules, and regulations. Operationsv proceduresq rulesq and precedents of the Public Safety Department. Modern office methods,, procedures, and equipment. Account and statistical record keeping. Mathematics. Correct English usage, spelling, grammarg and punctuation. and City of Rohnert Park May 1985 SENIOR ACCOUNTANT 113"GHH-Vus Receives and processes a variety of payroll information and data; inputs data into a data processing system; reviews and balances pay- roll reports; makes adjusting and journal entries for payroll data, deductions, and insurance funds; prepares payroll reports required by other government agencies; prepares payroll check for distribution, verifying proper payment amounts; checks, adjusts, and makes correct- ing entries for cash disbursements and accounts payable; makes special payroll computations; researches and computes payments for a variety of projects; maintains daily cash balances on City funds; sets up new accounts for general ledger records; processes monthly payments for garbage franchises and banks; supervises,, plans, and coordiantes the work of other account recordkeeping staff; insures the accuracy of staff assignments; provides training. in account recordkeeping methods and procedures; secures and accounts for postal permits; oversees and directs business license activities; opens and routes Finance Depart- ment mail; operates office equipment and computer systems; responds to a variety of requests for information about City financial functions. MM RNTARTHM6121 May 1985 Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. FITq5FUFIWM Under direction; to maintain and operate centralized house, containing a wide variety of City supplies, parts, ials; to maintain current and accurate inventory records; and issue authorized supplies and materials according to procedures; and to do related work as required. May 1985 stores ware- and mater- to receive established Receives warehouse shipments, inspecting shipments for proper quantity and quality of items; unloads materials and stores them in proper locations within the warehouse; operates a forklift in unload- ing and reorganizing warehouse items; efficiently utilizes available storage space; picks-up shipments which are not delivered to the ware- house; follows-up on overdue shipments and discrepancies in items de- livered; maintains adequate inventory of warehouse items and equip- ment; prepares requisitions for restocking and replacement of items; maintains current records of items on hand and requisitions; inputs and retrieves information on an electronic data processing system; is- sues supplies and materials to City staff according to established procedures; prepares records of material and equipment disbursed; marks products, labels bins, and identifies warehouse stock; conducts scheduled inventories and prepares reports; prepares a variety of per- iodic activity reports; discusses supply needs with vendors; provides information concerning warehouse stock to others; assists with obtain- ing the best price for purchasing of items. Possession-of an appropriate California Driver's license issued by the State Department of Motor Vehicles. Z�= � =. I City of Rohnert Park ANUNSMI May 1985 Under direction; provide counseling, adjudication, and crisis intervention for young people; and to do related work as required. Receives, reviews, and disposes of cases involving juvenile of- fenders or pre-delinquent youth, referred by police, schools, and community agencies; performs crisis intervention and counseling with youth, parents, and families; consults with public safety staff and and assists with investigations and interviews concering reported cri- mes against children, including working with victims; collects eviden- ce and makes testimony in court as necessary; consults with school ad- ministration and staff regrading issues related to juvenile problems; makes classroom presentations; appears before community groups and or- ganizations on youth problems and issues; directs day-to-day Youth Service activities; prepares case and police reports on actions taken and case progress; maintains and updates statistical information on cases referred, program activity, and youth problems; develops train- ing programs for Public Safety Officers; acts as a liasion with a variety of community agencies. Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. City of Rohnert Park May 1985 Under direction; to be responsible for the development, supervi- sion, and coordination of a comprehensive Youth Services Program; to provide counseling, adjudication, and crisis intervention young peo- ple; and to do related work as required. 'W �_�FITJKKHKI*�, Establishes, develops, coordinates, and supervises Youth Services Programs in the local community; provides training and work evaluation for assigned staff; develops budgets and controls expenditures; co- ordinates programs with a variety of community organizations and agen- cies; receives, reviews., and disposes of cases involving juvenile of- fenders or pre-delinquent youth, referred by police, schools, and community agencies; performs crisis intervention and counseling with youth, parents, and families; consults with public safety staff and and assists with investigations and interviews concering reported cri- mes against children, including working with victims; collects eviden- ce and makes testimony in court as necessary; consults with school ad- ministration and staff regrading issues related to juvenile problems; makes classroom presentations; appearsbefore community groups and or- ganizations on youth problems and issues; directs day-to-day Youth Service activities; prepares case and police reports on actions taken and case progress; maintains and updates statistical information on cases referred, program activity, and youth problems; develops train- ing programs for Public Safety Officers; acts as a liasion with a variety of community agencies. Possession of an appropriate California Driver's license issued by the State Department of Motor Vehicles. 7M