2023/12/12 City Council Resolution 2023-093 RESOLUTION NO. 2023-093
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
FINDING THE A&B SECTIONS NEIGHBORHOOD UTILITY IMPROVEMENT
PROJECT NO. 2015 & 2221 EXEMPT FROM CEQA PURSUANT TO CEQA
GUIDELINES SECTION 15301, APPROVE THE PLANS AND SPECIFICATIONS,
AWARD THE CONSTRUCTION CONTRACT TO TEAM GHILOTTI, INC. FOR
$6,314,177,AUTHORIZE A CONSULTANT SERVICES AGREEMENT FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES TO ALPHA CM
FOR A TOTAL AMOUNT OF $446,962, AUTHORIZE THE CITY MANAGER TO
APPROVE AMENDMENT NO. 1 TO TASK ORDER 2021-01 WITH COASTLAND
CIVIL ENGINEERING IN THE AMOUNT NOT TO EXCEED $39,440, APPROVE
AMENDMENT NO. 1 TO TASK ORDER 2022-01 WITH COASTLAND ENGINEERING
IN THE AMOUNT OF $29,130,APPROVE A CHANGE ORDER AUTHORITY OF
$631,418 (10%) AND APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF
$1,146,494.87
WHEREAS, as part of the City's Capital Improvement Program, the City Council
approved two utility capital improvement projects: the I&I Reduction B Section Phase 1 East of
Adrian Project (CIP2015) and B Section Waterline Replacement Project(CIP2221); and
WHEREAS, on September 28, 2021, the City Council approved Task Order 2021-01
with Coastland Civil Engineering for the design of the I&I Reduction—B Section(East of
Adrian) Project Number 2020-15; and
WHEREAS, on March 22, 2022, the City Council approved Task Order 2022-01 with
Coastland Civil Engineering for the B Section Waterline Replacement Project Number 2022-21;
and
WHEREAS,before going out for advertisement of construction bids, the two projects were
combined into one project for construction and titled, "A&B Sections Neighborhood Utility
Improvement Project No. 2015 & 2221" approved by the City Engineer; and
WHEREAS, consistent with the City's bidding requirements, an invitation for bids was
posted on September 19, 2023 and published on September 22, 2023 and September 29, 2023,
for the Project; and
WHEREAS, 2 sealed bids were received on the bid opening date of October 19, 2023
and were publicly opened; and
WHEREAS, staff reviewed the bids and determined that Team Ghilotti, Inc. submitted
the lowest responsive and responsible bid with an amount of$6,314,177; and
WHEREAS, staff solicited a request for proposals for construction and inspection
services and after review of proposals, determined that Alpha CM is the most qualified
consultant with a total fee of$446,962; and
WHEREAS, to assist during project construction with evaluating the rehabilitation of
sewer service laterals, City staff is recommending authorization for the City Manager to approve
Amendment No. 1 to Task Order 2021-01 with Coastland Civil Engineering in the amount not to
exceed $39,440; and
WHEREAS, staff is recommending authorization for the City Manager to approve
Amendment No. 1 to Task Order 2022-01 with Coastland Civil Engineering in the amount not
exceed $29,130, to provide design services during construction associated with the water main
pipeline replacement; and
WHEREAS, there is a budget shortfall of$1,146,494.87 for sewer portion of the Project;
and
WHEREAS, staff recommends approving a budget amendment to appropriate
$1,146,495 from fund balance in the Sewer Capital Preservation Fund (F3425) to CIP2015, I&I
Reduction B Section Phase 1 East of Adrian (i.e. the sewer portion of the combined project),
Sewer Capital Projects Fund(F7420).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve as follows:
1. The above recitals are true and correct and material to this Resolution. In making its
findings the City Council relied upon and hereby incorporates by reference all of the bid
materials, correspondence, staff reports and all other related materials.
2. The City Council determines that the Project is categorically exempt from CEQA
pursuant to CEQA Guidelines Sections 15301 as this project consists repairs to existing
public facilities including public streets and public utilities, and directs staff to file a
notice of exemption with the Clerk-Recorder's Office for the County of Sonoma.
3. The plans and specifications for the A&B Sections Neighborhood Utility Improvement
Project, Project No. 2020-15 & 2022-21, are on file with the City Clerk, are hereby
approved and adopted.
4. In making its findings, the City Council relied upon and hereby incorporates by reference
all of the bid materials, correspondence, staff reports and all other related materials.
5. In accordance with California Public Contract Code Section and any other applicable
laws, the City Council of the City of Rohnert Park hereby finds the bid of Team Ghilotti
Inc. for the Project to be the lowest, responsive and responsible bid and waives any
irregularities in such bid in accordance with applicable law.
6. The City Manager is hereby authorized and directed to execute the contract with Team
Ghilotti, Inc., in substantially similar form to Exhibit A, which is attached hereto and
incorporated by this reference, for the sum of six million three hundred fourteen thousand
one hundred seventy seven dollars ($6,314,177) for construction of the project in
accordance with the bid documents and applicable law upon submission by Team
Ghilotti, Inc., of all documents required pursuant to the project bid documents.
7. The City Manager is hereby authorized for a change order authority of up to $631,418
(10%),
8. City staff is hereby directed to issue a Notice of Award to Team Ghilotti, Inc. for this
Project.
Resolution 2023-093
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9. The City Manager is hereby authorized to execute a Consultant Services Agreement with
Alpha CM, as shown in Exhibit B for a total amount of four hundred forty-six thousand
nine hundred sixty-two dollars and zero cents ($446,962).
10. The City Manager is hereby authorized to execute Amendment No. 1 to Task Order
2021-01 with Coastland Civil Engineers, as shown in Exhibit C for thirty-nine thousand
four hundred forty dollars ($39,440).
11. The City Manager is hereby authorized to execute Amendment No. 1 to Task Order
2022-01 with Coastland Civil Engineers, as shown in Exhibit D for a total task order
amendment amount of twenty-nine thousand one hundred thirty dollars ($29,130).
12. The City Manager is hereby authorized to increase appropriations in the I&I Reduction B
Section Phase 1 East of Adrian Project CIP2015 by $1,487,600 from Sewer Capital
Preservation Fund (F3425).
13. This Resolution shall become effective immediately.
14. All portions of this resolution are severable. Should any individual component of this
Resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall continue in full force and effect,
except as to those resolution portions that have been adjudged invalid. The City Council
of the City of Rohnert Park hereby declares that it would have adopted this Resolution
and each section, subsection, clause, sentence, phrase and other portion thereof,
irrespective of the fact that one or more sections, subsections, clauses, sentences, phrases
or other portions may be held invalid or unconstitutional.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 12th day of December, 2023.
CITY OF ROHNERT PARK
ant odriguez, Mayor
ATTEST:
Sylvia Lopez Cuevas, ity Clerk � �= _ Te._
ELWARD: a GIUDICE: ����%f SANBORN;/�(Jl HOLLINGSWORTH ADAMS: RODRIGUEZ:
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Resolution 2023-093
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