2024/01/09 City Council Resolution 2024-002 RESOLUTION NO. 2024-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER APPROPRIATE $19,530 FROM FUND 4520
PAC FACILITY CAPITAL RESERVE FUND BALANCE TO ACCOUNT 45205200-
65220 PAC ONE TIME REPAIR COSTS TO FUND THE SPRECKELS PERFORMING
ARTS CENTER LOBBY EMERGENCY HVAC REPAIR PROJECT (CEQA STATUS:
EXEMPT UNDER CEQA GUIDELINES §§ 15301)
WHEREAS; the heating, ventilation and air condition(HVAC) unit that supplies heating
and cooling at the Spreckels Performing Arts Center(PAC) lobby and public restroom area has
failed; and
WHEREAS; the City reached out to Air Systems (contractor) to troubleshoot the
failure; and
WHEREAS; in order to repair the HVAC unit, the fan wheel shaft, bearings and
evaporator coil would need to be replaced; and
WHEREAS; the total cost to repair the HVAC Unit is $33,577; and
WHEREAS; there are insufficient funds available in the PAC One-time Repair Costs
fund 45205200-65220 to award to contract with Air Systems, with a budget shortfall of$19,530;
and
WHEREAS, staff has identified Fund 4520 PAC Facility Capital Reserve as an available
funding source to fund the budget shortfall; and
WHEREAS, staff is recommending that the City Council authorize the City Manager to
appropriate $19,530 from Fund 4520 PAC Facility Capital Reserve to Account 45205200-65220
PAC One-time Repair Costs; and
WHEREAS; the Spreckels Performing Arts Center Lobby HVAC Repair Project is
considered an unforseen emergency project; and
WHEREAS, per the City's Purchasing Policy Section 3.8, the City Manager has
authorized the purchase of material and services to perform the emergency repairs while the
funding for the project is considered by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the following:
1. The above recitals are true and correct and material to this Resolution.
2. In making its findings the City Council relied upon and hereby incorporates by reference
all of the bid materials, correspondence, staff reports and all other related materials.
3. The City Manager is authorized to amend the fiscal budget and appropriate $19,530 from
Fund 4520 PAC Facility Capital Reserve to account 45205200-65220 PAC One-time
Repair Costs to increase the budget from $15,000 to $34,530.
4. This Resolution shall become effective immediately.
5. All portions of this Resolution are severable. Should any individual component of this
Resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining Resolution portions shall continue in full force and effect,
except as to those Resolution portions that have been adjudged invalid. The City Council
of the City of Rohnert Park hereby declares that it would have adopted this Resolution
and each section, subsection, clause, sentence, phrase and other portion thereof,
irrespective of the fact that one or more section, subsection, clause, sentence, phrase or
other portion may be held invalid or unconstitutional.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 9th day of January, 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk - - - --
ELWARD: RODRIGUEZ: SANBORN: /if GIUDICE: ADAMS:
AY f
( 5) NOES: ) ABSENT: ( 4., ABSTAIN: ( --4yi
Resolution 2024-002
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