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ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING & FOUNDATION BOARD SPECIAL MEETING
Tuesday, January 23, 2024
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and
participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00
p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to
modification by the City Council in accordance with the adopted City Council Protocols). Please fill out
a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Council. Please note that all a -mails sent to the City Council are considered to be public
records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of
the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else
raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City
of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section
54952.3): Members of the City Council receive no additional compensation as a result of convening this
joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL STRATEGIC PRIORITIES: The Rohnert Park City Council adopted the following
strategic priorities for 2023-2024 (listed below in no particular order):
I. Progress on Downtown
2. Financial Health
3. Infrastructure, Maintenance and Beautification
4. Provide Equitable Services to All
5. Complete General Plan and Integrate Climate
Change
6. Police/Community Relations and Accountability
7. Housing for All
8. Attract and Retain Staff
9. Memorable Community Experiences
1. FOUNDATION BOARD/CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
(Elward Rodriguez Sanborn Giudice Adams
2. READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the
land. Let it be acknowledged that the City of Rohnert Park is located within the traditional
homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and
Southern Pomo peoples.
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS
4.A Presentation by Director of Public Safety Mattos: Swearing In and Introduction of Public
Safety Officers Dack Thompson and Public Safety Fire Inspector Jonathan Heaton
4.13 Mayor's Proclamation: Celebrating Leo Tacata for His Dedicated Service to the City of
Rohnert Park
Item 4.13.
5. SSU STUDENT REPORT
5.A By Taylor Frickman, Senator of External Affairs, Sonoma State University Associated
Students, Inc. (SSU ASI)
6. DEPARTMENT HEAD BRIEFINGS
6.A Accept Annual SAFE Team (Specialized Assistance For Everyone) Update for the Year
of 2023 from Public Safety Department
Item 6.A. Supplemental
7. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page I for information on how to submit public
comments.
TA Item 7 Materials Distributed at the Meeting
Item 7 Materials Distributed at the Meeting
8. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City
Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community
Development Commission, whichever is applicable, unless any Council Member or anyone else
interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward Rodriguez Sanborn Giudice Adams
8.A Approval of Minutes for Foundation Board Special Meeting and City
Council/RPFA/Successor Agency Joint Regular Meeting, January 9, 2024
Item 8.A.
8.13 Receive Series 2007R Excess Bond Proceeds Expenditure Report (January 2023 through
June 2023)
Item 8.13.
8.0 Confirm Mayor's Letter Designating an Alternate Voting Representative at the Mayors'
and Councilmembers' Association Board and City Selection Committee Meetings
Item 8.C.
8.1) Adopt Resolution 2024-005 Authorizing and Confirming the Appointment of Jessica
O'Connell as City Treasurer Effective February 1, 2024
Item 8.D.
8.E Adopt Resolution 2024-006 Authorizing and Accepting a Grant of Subsurface Utility
Line Easement Agreement with 310 Professional Center Dr. LLC, for the Development
Located at 310 Professional Center Drive (CEQA: Consistent with the Program
Environmental Impact Report for the City's Central Rohnert Park Priority Development
Area)
Item 8.E.
8.F Adopt Resolution 2024-007 Authorizing the City Manager to Execute a Consultant
Services Agreement with GHD Inc. for Design of the Water Tank and Well System
Seismic Retrofit Project No. 2020-17 in the amount of $539,129 and to Increase
Appropriations in Project No. 2020-17 by $290,190.75 from the Federal Emergency
Management Act (FEMA) Hazard Mitigation Grant Program
Item 81.
8.G Acceptance of Council Second Quarterly Expense Report FY23/24 (October, November
and December 2023)
Item 8.G.
9. REGULAR ITEMS
9.A Formation of an Ad Hoc Committee to review the activities of the City of Rohnert Park
Foundation and appoint two Board of Directors to the Ad Hoc Committee
A. Staff Report
B. Public Comments
C. Council Discussion/Direction
Item 9.A.
9.13 Consider Adopting a Resolution Authorizing Submittal of Funding Application for
FY2021-2022 HOME American Rescue Plan (HOME -ARP) Grant to Fund Service
Navigation Staff Positions at the City of Rohnert Park People Services Center
A. Staff Report
B. Public Comments
C. Resolution for Adoption: Resolution 2024-008 Authorizing Submittal of Funding
Application for FY2021-2022 HOME American Rescue Plan (HOME -ARP) Grant to
Fund Service Navigation Staff Positions at the City of Rohnert Park People Services
Center
D. Council Motion/Vote
(Elward Rodriguez Sanborn Giudice Adams_)
Item 9.13.
Item 9.13. Presentation
10. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional
boards, commissions or committees to present a verbal report on the activities of the respective
boards, commissions or committees on which they serve. No action may be taken.
10.A Standing Committees:
10.13 Liaison Assignments:
1. Rohnert Park Chamber of Commerce Board of Directors Meeting (1/16)
Rodriguez/Sanborn
2. Golf Course Oversight Committee Meeting (1/16) Rodriguez/Adams
3. Senior Citizens Advisory Committee Meeting (1/18) Elward/Sanborn
10.0 Outside Agency Reports:
Santa Rosa Plain Groundwater Sustainability Agency Board of Directors Meeting
(1/18) Sanborn/Elward
2. Zero Waste Sonoma Board of Directors (1/18) Sanborn/V. Garrett
10.1) Other:
11. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
12. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
At this time, any Councilmember may request the City Manager or Designee to add an item to a
future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is
needed for the City Manager to consider the request. In accordance with the Brown Act,
Councilmembers may only discuss whether the item should be placed on a subsequent agenda for
deliberation and action. The City Manager will be responsible for placement of requested items on
the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of
items already agendized.
13. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page I for information on how to submit public
comments.
14. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER:
14.A Conference with Labor Negotiators (Government Code §54957.6)
Agency designated representative(s): Marcela Piedra, City Manager
Employee Organizations: Rohnert Park Public Safety Officers' Association (RPPSOA)
Note: Council may report any action taken in this closed session at a future city council
meeting (Government Code §54957.1)
15. ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please
refer to page 1 for more details on submitting a public comment. Any item raised by a member of the
public which is not on the agenda and may require Council action shall be automatically referred to
staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the
meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine
if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to
disclosure that relate to each item of business referred to on the agenda are available for publich
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to
disclosure that are provided to all, or a majority of all, of the members of the City Council regarding
any item on this agenda after the agenda has been distributed will be made available for inspection at
City Hall and on our website at the same time. Any writings or documents subject to disclosure that are
provided to the City Council during the meeting will be made available for public inspection during
meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human resources/a_d a and accessibility resources.
CERTIFICATION OF POSTING OF AGENDA
I, , , for the City of Rohnert Park, declare that
the foregoing agenda was posted and available for review on at
Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also
available on the City web site at www.rpcity.org. Executed this day of ,
at Rohnert Park, California. Office of the City Clerk
W
Item 4.B.
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PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK
Finance Director
LEO TACATA
On the Occasion of His Retirement
UU)berea0, Leo began working as a Senior Analyst in the City Manager's office in November 2016, and
Wbereag, in his term with the City, Leo was a Senior Analyst, Finance Manager, and Finance Director for the City;
and
V b erea0, as the Senior Analyst administering the Memorandum of Understanding between the City and the Federated
Indians of Graton Rancheria, Leo cultivated the City's relationship with the Tribe by ensuring their goals and intents
were respectfully heard and understood, and that the use of Casino funds to the Rohnert Park was fair, transparent, and
impactful to both communities; and
V b er ea0, as staff to the City of Rohnert Park Foundation, Leo launched the City's first Small Grants Program, helping
dozens of local non -profits further serve the Rohnert Park community with art, culture, sports and recreation, and civic
projects; and
Vbereao, Leo was assigned controversial issues yet provided objective professional analysis for the City Council's
weighty decisions, including a public safety study confirming the combined police/fire model's efficiency and the
fireworks study which led to the fireworks ban; and
U) h e r e a 0, Leo optimized the Salary Model, at the time the only framework to track, control, and budget salary and
benefits, which is the majority of the City budget; and
Vbereao, as the Finance Director, Leo's top priority was to serve the residents of Rohnert Park and foster a positive
culture of mutual respect, trust, and collaboration between the City Council, management, and departments, and
Vbereao, Leo coached and mentored many individuals — including the City Council, management, coworkers,
community members, and university students — teaching them about the City, its finances, and its history, and
Vbereag, Leo broadened the City's diverse community by celebrating his Filipino American heritage, and
Wbereag, Leo's sharp wit and humor brought realism, honesty, and levity to City business, and
V b e r e a g , Leo couldn't wait for new employees to arrive at city hall so he could take them on a tour around the city,
leading some to call him "Mr. Rohnert Park", and
R)berea5, Leo is easy to spot all over town with his orange truck and "DOGRIOT" license plate, and
V h e r e a 0, as a long-term resident of Rohnert Park and a 2014 MBA graduate of Sonoma State University, Leo's love
of everything Rohnert Park — our parks, pools, creeks, bike paths, neighborhoods, and most importantly, our people —
provided the foundation of his dedicated work for our community.
RoW, Tberefore, be it Prottaimeb that I, Susan Hollingsworth Adams, as Mayor and on behalf of the City
Council, do hereby extend our sincere appreciation and thanks to Leo for his tireless service and countless contributions
to the City of Rohnert Park and its residents, and for his humility, positive impact, and compassion for others. We
wish him all the best in his retirement.
Dulp aub 3egularlp Proclaimeb on this 23' day of January 2024.
City of Rohnert Park
SUSAN HOLLINGSWORTH ADAMS, MAYOR
- r, I I I lo, 10p; 14 .. 4 1 OWO
Total calls for services: 1,827 - F
Total calls through dispatch: 1,751
Residents served with Suicidal Ideation: 73
Welfare Checks: 224
Provided over 250 transports
y1..OR WIT
•
January 1, 2023 thru December 31, 2023
PPSC Costs: $849,515.22
Other Costs: $77,897.74 (vehicle purchase, fuel, radios, etc.)
Total Cost: $927,412.96
Billed to CCMU Grant: $85,151.65
Billed to City of Cotati: $16,552.08
Billed to SSU: $6,093.71
Billed to Measure "O": $429,760
Item 7 - Materials Distributed at the Meeting
Rohnert Park History Day
Saturday, February 24t"
1 Dam to 2pm
Hosted by Faith Presbyterian Church 190 Arlen Drive
Presented by the Rohnert Park Archives Working Group
and the City of Rohnert Park
Did you know that the City of Rohnert Park was built on a former seed farm?
Did you know that the original plans had City Hall & Downtown in C Section?
Join us on History Day and explore other fascinating facts through displays,
artifacts, and guest speakers.
10:00 Doors open, Displays and Conversations
10:30 Guest panels include Growing Up in Rohnert Park
and Early Community Leaders
12:00 Rohnert Park Quiz and Prizes!
12:30-2:00 Refreshments, Displays and Conversations
For more information call:
Barbara Mackenzie 707-548-3549
Jake Mackenzie 707-548-3419
Faith Presbyterian Church 707-795-6620
Item 8A
MINUTES OF THE SPECIAL FOUNDATION BOARD MEETING
AND JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, January 9, 2024
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING AND FOUNDATION BOARD SPECIAL MEETING - CALL TO
ORDER/ROLL CALL
Mayor Adams called the joint regular meeting to order at 5:04 p.m., the notice for which being
legally noticed on January 5, 2024.
All Council Present: Susan H. Adams, Mayor
Gerard Giudice, Vice Mayor
Jackie Elward, Councilmember
Samantha Rodriguez, Councilmember
Emily Sanborn, Councilmember
Staff present: City Manager Piedra, City Attorney Kenyon, Public Safety Director Mattos,
Director of Human Resources Cannon, Director of Development Services Giudice, Director
of Community Services Bagley, Director of Public Works Garrett, Housing Manager
Garcia, Information Systems Technician II Azevedo, IT Analyst Son, and City Clerk Lopez
Cuevas.
2. READING OF THE LAND ACKNOWLEDGMENT
Read by Mayor Adams.
3. PLEDGE OF ALLEGIANCE
Led by Tekla Simpson, Rohnert Park Student.
4. PRESENTATIONS
A. Presentation by Director of Public Safety Mattos: Swearing In and Introduction of
Public Safety Officers Gabriel Cruz, Deanna Hayes, Ryan Nino, and Nickolai Sockol.
Director of Public Safety Mattos administered the Oath of Office to the new officers and
introduced them to the Council and the residents.
B. Informational Presentation by Cotati-Rohnert Park Unified School District
Superintendent Maite Iturri Regarding Sonoma County Parcel Tax Measure.
City of Rohnert Park Joint Regular Meeting Minutes for City Council January 9, 2024
RPFA/CDC Successor Agency and Foundation Board Special Meeting Page 2 of 6
Superintendent Iturri provided information on a parcel tax measure asking the voters to renew
the school district's Parcel Tax Measure ("Measure A") for another 8 years. Also present were
Board President Michelle Wing and Chief Financial Officer John Bartolome.
5. DEPARTMENT HEAD BRIEFING
None.
6. PUBLIC COMMENTS
Peter Alexander spoke about human trafficking.
Disclosure of potential conflict of interest:
Vice Mayor Giudice stated he leases premises in SOMO Village and therefore has a potential
financial conflict of interest on Item 7.C.
7. CONSENT CALENDAR
TA Acceptance of Reports from Finance Department: Acceptance of Reports from Finance
Department: City Bills/Demands for Payment dated November 28, 2023 through January 4,
2024
7.B Approval of Minutes for Foundation Board Special Meeting and City
Council/RPFA/Successor Agency Joint Regular Meeting, December 12, 2023
TC Adopt Resolution 2024-001 Accepting the SOMO Village Phase IN -A In -Tract Wet Utility
Improvements in Connection with Sonoma Mountain Village Planned Development and
Directing Related Actions (CEQA Status: Consistent with the Original and Supplemental
Environmental Impact Report (EIR) Adopted by City Council on March 9, 2023)
7.1) Adopt Resolution 2024-002 Authorizing the City Manager to Appropriate $19,530 from
Fund 4520 PAC Facility Capital Reserve to Account 45205200-65220 PAC One Time
Repair Costs for the Spreckels Performing Arts Center Lobby Emergency HVAC Repair
Project (CEQA Status: Exempt Under CEQA Guidelines §§ 15301)
TE Adopt Resolution 2024-003 Accepting the Development Impact Fee Report for Fiscal
Year July 1, 2022 through June 30, 2023 Pursuant to AB1600
7.17 Adopt Resolution 2024-004 of the City of Rohnert Park as Successor Agency to the
former Community Development Commission of the City of Rohnert Park Approving and
Adopting the Recognized Obligation Payment Schedule for the Period of July 1, 2024
through June 30, 2025 (ROPS 24-25) Pursuant to Health and Safety Code Section 34177
And Authorizing Staff to Take Related Actions
ACTION: Moved/seconded (Giudice/Adams) to approve the consent calendar.
Vice Mayor Giudice will abstain from voting on Item 7.C.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None,
ABSENT: None, ABSTAINS: None.
Item 7.C. was adopted by the following 4-0-0-1 voice vote: AYES:
Elward, Rodriguez, Sanborn, and Adams, NOES: None, ABSENT: None,
ABSTAINS: Giudice.
City of Rohnert Park Joint Regular Meeting Minutes for City Council January 9, 2024
RPFA/CDC Successor Agency and Foundation Board Special Meeting Page 3 of 6
8. CITY COUNCIL AND FOUNDATION REGULAR ITEMS:
A. Establishment New City of Rohnert Park Foundation Chair, New Vice Chair,
and New Board of Directors Members for the Year of 2024. City Clerk Lopez Cuevas
presented this item. Recommended Action(s): Recognize new officers of the City of
Rohnert Park Foundation Board for the Year of 2024.
PUBLIC COMMENTS: None.
The council established the new Board Members of the City of Rohnert Park Foundation Board.
B. Establishment of and Appointments to City Council Sub -Committees, Liaison
Assignments, and Outside Agency Appointments for the Year of 2024. City Clerk Lopez
Cuevas presented this item. Recommended Action(s): 1) Establish and/or terminate City
Council Sub -Committees; 2) Announce Mayor's assignment of Councilmembers to City Council
Sub -Committees and Liaison Assignments; and, 3) Confirm Mayor's nominations of
Councilmembers and staff to Outside Agencies.
PUBLIC COMMENTS: None.
ACTION: Moved/seconded (Sanborn/Elward) to confirm Mayor Adams'
appointments to various outside agencies outlined below.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None,
ABSENT: None, ABSTAINS: None.
Standing Committees
Mayor's Appointees
1.
Economic Development
Adams and Giudice
2.
Waste and Recycling
Sanborn and Elward
3.
Water/Wastewater Issues
Sanborn and Elward
4.
Education
Giudice and Rodriguez
Liaison Assignments
Mayor's
Alternate
1.
Chamber of Commerce (Board of Directors)
Rodriguez
Sanborn
2.
Golf Course Oversight Committee
Rodriguez
Adams
3.
Library Advisory Board
Adams
Elward
4.
Senior Citizens Advisory Commission
Elward
Sanborn
Outside Agency Appointments
Mayor's Appointee (with
Council confirmation)
Alternate
1.
Association of Bay Area Government (ABAG)
General Assembly
Adams
Sanborn
2.
Mayors and Council Members' Association of
Sonoma County Legislative Committee (Mayors &
Councilmembers)
Adams
Giudice
City of Rohnert Park Joint Regular Meeting Minutes for City Council January 9, 2024
RPFA/CDC Successor Agency and Foundation Board Special Meeting Page 4 of 6
3.
Redwood Empire Municipal Insurance Fund
Jamie Cannon
Marcela Piedra
(REMIF) Board
4.
California Intergovernmental Risk Authority
Jamie Cannon
Marcela Piedra
(CIRA)
5.
Sonoma County Transportation Authority/Regional
Giudice
Elward
Climate Protection Authority (SCTA/RCPA)
6.
Zero Waste Sonoma
Sanborn
Vanessa Garrett
7.
Sonoma Clean Power Authority (SCP)
Elward
Adams
8.
Water Advisory Committee (WAC) to Sonoma
Sanborn
Rodriguez
Water
9.
Santa Rosa Plain Groundwater Sustainability
Sanborn
Elward
Agency
C. Appointment of Representative from Rohnert Park and Cotati to the Board of the
Sonoma County Homelessness Coalition (formerly Continuum of Care). City Manager
Piedra presented this item. Recommended Action(s): Re -appoint Rohnert Park Councilmember
Elward to the Board of the Sonoma County Homelessness Coalition (formerly Continuum of
Care), and Cotati Mayor Sparks as the alternate.
PUBLIC COMMENTS: None.
ACTION: Moved/seconded (Giudice/Adams) to appoint Councilmember
Elward to the Board of the Sonoma County Homelessness
Coalition (formerly Continuum of Care), and Cotati Mayor Sparks
as the alternate.
Motion carried by the following unanimous 5-0-0 vote: AYES: Elward,
Giudice, Sanborn, Hollingsworth Adams and Rodriguez NOES: None,
ABSENT: None, ABSTAINS: None.
D. Receive an Annual Update of the Implementation of City Council Strategic Priority
"Memorable Community Experiences for All" for Calendar Year 2023. Director of
Community Services Bagley presented this item. Recommended Action(s): Receive a report
with an update on City Council Strategic Priority Memorable Community Experiences for all for
the calendar year 2023.
PUBLIC COMMENTS: None.
Council received the report.
9. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committees:
1. Joint Special Meeting of the Rohnert Park Education Committee and the Cotati-Rohnert
Park Unified School District (CRPUSD) 2x2x2 Committee Meeting (12/21)
City of Rohnert Park Joint Regular Meeting Minutes for City Council January 9, 2024
RPFA/CDC Successor Agency and Foundation Board Special Meeting Page 5 of 6
Councilmember Rodriguez reported that SSU and superintendent Iturri were present at
the meeting. The Committee received a presentation from Don Carney from Youth
Transforming Justice regarding students participating in "Mock Courts" in a more
impactful and integrative way rather than punitive — it features students' peers rather than
adults. That has resulted in an extreme drop in suspensions, it also drops the school -to -
prison pipeline statistics because students are learning tools to manage challenges
appropriately. Vice Mayor Giudice reported that schools using this system saw a 95%
reduction in suspensions which was very encouraging to hear.
B. Liaison Assignments:
1. Rohnert Park Chamber of Commerce Board of Directors Meetiniz (12/21
Councilmember Rodriguez reported on this meeting.
2. Rohnert Park-Cotati Regional Library Advisory Board (12/21)
Mayor Adams reported on this meeting.
C. Outside Agency Reports:
1. Santa Rosa Plain Groundwater Sustainability Agency (GSA.) (12/14)
Councilmember Sanborn was unable to attend the meeting.
2. Board of the Sonoma County Homelessness Coalition (formerly Continuum of Care)
12/20
Councilmember Elward was unable to attend the meeting.
3. Zero Waste Sonoma (12/21�
Councilmember Sanborn reported that there was no meeting.
4. Sonoma Clean Power Authoritv Board of Directors Meeting (1/4
Councilmember Elward reported on this meeting.
5. Sonoma Countv Transportation Authoritv/ReL-ional Climate Protection Authoritv
(SCTA/RCPA.) (1/8)
Vice Mayor Giudice reported on this meeting.
D. Other Reports:
1. Mavors' & Councilmembers' Holidav Celebration (12/13) (Giudice. Rodriguez. Sanborn
and Adams
Mayor Adams reported that Councilmember Elward was unable to attend the celebration
because she had her Community Meeting that night. Mayor Adams informed all Cities
presented updates and the celebration was very nice.
2. North Bay Labor Council COPE 20th Annual Banquet (12/15) (Giudice, Rodriguez, and
Adams
Vice Mayor Giudice reported on the event and informed that Councilmember Elward
received the Michael Allen Leading for Labor Award.
10. COMMUNICATIONS
Councilmember Rodriguez congratulated the new Fire Academy graduates and welcomed our
new Fire Inspector John Heaton. She stated that it was law enforcement appreciation day and
recognized their work on the bucket brigade, Santa Sleigh, and coffee with the Chief this
morning. As well as the awareness they are raising regarding human trafficking. Councilmember
City of Rohnert Park Joint Regular Meeting Minutes for City Council January 9, 2024
RPFA/CDC Successor Agency and Foundation Board Special Meeting Page 6 of 6
Rodriguez informed that Cotati Rohnert Park Unified School District Project Graduation is
having a dine -and -donate tomorrow at Mary's Pizza.
Councilmember Elward thanked the Council for their collaboration, being solid team members
and colleagues.
Vice Mayor Giudice invited all to attend the Rotary's Annual "Crab Feed" on Saturday,
February 3, 2024. at Sally Tomatoes.
Mayor Adams recognized Martin Luther King Day coming up next week and informed that she
will be presenting a Proclamation at "King, The Radical!" on Sunday January 14 at 6:30 p.m. at
Montgomery High School. Mayor Adams invited all residents to attend the event and participate
in the MLK Day of Service at the Community Baptist Church on Monday January 15 at 10:00
a.m. Mayor Adams invited all to attend an event regarding Human Trafficking tonight at 7:00
p.m. at the Community Center.
11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
None.
12. PUBLIC COMMENT
None.
13. ADJOURNMENT
Mayor Adams adjourned the meeting at 6:06 p.m.
Sylvia Lopez Cuevas, City Clerk Susan H. Adams, Mayor
City of Rohnert Park City of Rohnert Park
ITEM NO. 8.13.
Mission Statement
We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CAL F F 0lN1F
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 23, 2024
Department: Public Works
Submitted By: Vanessa Garrett, Director of Public Works
Prepared By: Terrie Zwillinger, Capital Improvement Plan Project Manager,
Agenda Title: Receive Series 2007R Excess Bond Proceeds Expenditure Report
(January 2023 through June 2023)
RECOMMENDED ACTION:
Receive the attached report of 2007R Excess Bond proceeds expenditures for July 2023 through
December 2023.
BACKGROUND:
California's Redevelopment Agencies (RDA) were first founded in 1945 as an effort to combat
urban blight, and functioned through tax increment financing, after designating certain areas in
cities as blighted. As property -tax revenues rose, the RDAs received that increase in tax revenue
(tax increment) to finance redevelopment activities within their designated redevelopment areas.
The City's Community Development Commission (CDC) was authorized to transact business
and exercise the powers of a redevelopment agency pursuant to Community Redevelopment
Law. The powers of the CDC included the power to issue bonds or notes for any of its
redevelopment purposes in order to carry out the goals and mission of redevelopment. The
Rohnert Park Redevelopment Project Area was established, and the CDC sold bonds for capital
infrastructure improvements within this area.
On December 29, 2011, the California Supreme Court upheld legislation that fundamentally
changed redevelopment law in California. The court upheld Assembly Bill xI 26 (AB 26),
eliminating all redevelopment agencies in California, while overturning Assembly Bill xl 27
(AB 27), which would have allowed redevelopment agencies to continue operations if agencies
made certain payments to the state. As a result, all of California's approximately 400
redevelopment agencies dissolved as of February 1, 2012, without the option to make payments
to the state to continue operations.
With the impending dissolution of the redevelopment agencies, the City Council of Rohnert Park
elected to serve as successor agency to the former CDC on January 10, 2012. In April 2013, the
State Department of Finance issued a Finding of Completion for the City of Rohnert Park
Successor Agency. Pursuant to the terms of AB 26 as amended by AB 1484 (collectively the
"Redevelopment Dissolution Act"), the Successor Agency had the option to either a) use the
2007R Tax Allocation Bonds in a manner consistent with the original bond covenants, or b)
defease the bonds or to purchase those same outstanding bonds on the open market for
cancellation. The City of Rohnert Park decided to use the 2007R Tax Allocation Bonds to fund
Capital Improvement Projects within the City's Redevelopment Project Area.
1
ITEM NO. _8.13.
On January 14, 2014, the City Council decided to use the 2007R Tax Allocation Bonds and
directed staff to prepare a proposed capital improvements project list for funding from Bonds
proceeds. On February 11, 2014, the City Council approved approximately $5.7 million in bond
proceeds for the capital projects listed in Table 1 (Attachment 1). Staff refers to these funds as
"Bond I".
On February 10, 2015, City Council approved an additional $627,546 in uncommitted bond
proceeds from the 1999 Tax Allocation Bonds (TAB) to be used as contingency funds for
projects that have already been approved. Staff refers to these funds as "Bond 2".
On May 22, 2007, the former CDC entered into a reimbursement agreement with the City
whereby the former Commission would fund 88% of the Eastside Sewer Main Phase 1
Improvement Project in advance of the City receiving the money through public facilities
finance. The Commission funded this project from the 2007R Tax Allocation Bond proceeds.
On August 25, 2015, the City Council approved the use of an additional $10,055,725 in bond
funds for projects in the former RDA. Staff refers to these funds as "Bond 3" (see Attachment 2).
Note: the Public Facility Finance Fee fund has repaid all of the funds advanced for the sewer
project to the Successor Agency. As a result of the repayment of the bond proceeds, such funds
are therefore available to be used for the same purpose as when issued, which is for capital
projects within the former redevelopment area.
Oversight Board: Each successor agency was required to establish an oversight board to
oversee successor agency activities. The Oversight Board was comprised of representatives of
the local agencies including citizens, city staff, and elected officials. The City of Rohnert Park
Oversight Board was dissolved on June 30, 2018. On July 1, 2018, all individual oversight
boards in Sonoma County were consolidated into a single oversight board.
Excess Bond Proceeds Agreement: On September 25, 2015, the Successor Agency to the CDC
and the City of Rohnert Park entered into an Excess Bond Proceeds Agreement (Agreement)
regarding the expenditure of excess bond proceeds (Rohnert Park Redevelopment Project Tax
Allocation Bonds Series 2007R). The Agreement provides that the City will use the Series
2007R Excess Bond Proceeds solely to finance the capital improvements within the former
Redevelopment Project Area, as listed in Tables 1 and 2 attached, or as determined by the City
Council, for other infrastructure projects consistent with the Series 2007R Bonds covenants.
ANALYSIS:
The attached reports (Attachment 1 — Bond 1 and 2, and Attachment 2 — Bond 3) detail
expenditures of excess bond proceeds on public improvements for the six-month period of July
2023 through December 2023, in addition to the previously expended funds. There were no
expenses from Bond 1 and 2 and no expenses from Bond 3 during this time period.
Bond 1 & 2: The total amount of bond proceeds allocated to Bond 1 and 2 (Fund 7120) is
$6,386,812. Since approving the Agreement, construction of all Bond I and 2 public facility
improvement projects have been completed, except the Senior Center Restroom Renovation
Project No. 2015-07. There is $6,468 remaining in this fund for this Project.
Bond 3: The total amount of bond proceeds to Bond 3 is $10,263,226. Since approving the
Agreement, most of the public facility improvement projects have been completed. Outstanding
projects include:
oo Senior Center Restrooms and ADA Improvements Project No. 2015-07 (construction
completed, working on close-out documents)
2
ITEM NO. 8.13.
o There were no Bond 3 expenses this reporting period and there is $86,688 of
Bond 3 funds remaining in this Project
oo Downtown Infrastructure Project No. 2022-26
o There were no Bond 3 expenses this reporting period and there is $3,200,000 of
Bond 3 funds remaining in this Project
oo Bond 3 Fund Balance (not allocated to a Project)
o There is $2,164,991 of Bond 3 Fund Balance remaining that is not yet allocated to
a Project.
Section 5 of the Agreement requires that the City provide the Successor Agency and Oversight
Board with a semi-annual written statement identifying the amount of Series 2007R Excess Bond
Proceeds expended in the January through June, and July through December six-month periods.
As new projects are identified, project budgets will be allocated from Fund Balance as approved
by City Council.
STRATEGIC PLAN ALIGNMENT:
This item follows Strategic Plan Item D.2 by improving infrastructure. The semi-annual report is
a requirement of Section 5 of the 2007R Excess Bond Fund Agreement.
FISCAL IMPACT/FUNDING SOURCE!
There is no fiscal impact associated with the semi-annual report.
Department Head Approval Date: 12/28/23
Finance Approval Date: 1/5/24
City Attorney Approval Date: 1/5/24
City Manager Approval Date: 1/8/24
Attachments:
1. 2007R Excess Bond Proceeds Semi -Annual Report Bond 1 and 2
2. 2007R Excess Bond Proceeds Semi -Annual Report Bond 3
3
City Council Meeting 01/23/24
ATTACHMENT
BOND 1 and 2 Project List
Project Budget
Previous Expenditures
July -Dec 2023 Total
Remaining
Balance
Project Name
Types of Expenses
BOND 1 and 2
Proceeds
Other
Funding
Source
Previous
Expenditures
Bond 1 and 2
Previous
Expenditures
Other Funds
Current
Expenditures Bond
1 and 2
Current
Expenditures
Other Funds
Remaining
Balance
Bond 1 and 2
Remaining
Balance
Other Funds
Benicia Pool Renovation Project No. 2014-06 - CLOSED
Rehab of pool including replacement of pool decking, pool
plaster, building roofs, restroom fixtures, diving board,
expanded picnic area, new ADA restroom
Design
$27,766
$60,771
$27,766
$60,771
$0
$0
Construction Management
$101,437
$0
$101,437
$0
Construction
$1,291,808
$0
$1,291,807
$0
Sub-totall
$1,421,011
1 $60,771
1 $1,421,010
1 $60,771
$0
1 $0
$0
$0
Sports Center Locker Room Retrofit Project No. 2013-05- CLOSED
Remodel of both women's and men's locker rooms
including replacement of lockers, fixtures, floors, and
upgraded showers
Design
$14,057
$64,321
$14,057
$64,321
$0
Constructability Review
$4,977
$0
$4,977
$0
Construction Management
$56,074
$0
$56,074
$0
Construction
1 $689,725
$0
$689,725
1
1
$0
Sub-totall
$764,833
$64,321
$764,833
1 $64,321
$0
$0
$0
$0
Public Safety Main HVAC Replacement Project No. 2014-02- CLOSED
Replacement of HVAC system including new chiller and
boiler, control system, VAVs
Design
$49,166
$49,166
$0
Construction Management
$37,179
$37,179
$0
Construction
$424,870
$473,939
$424,870
$473,939
$0
Sub -total
$511,215
$473,939
$511,215
$473,939
$0
$0
$0
$0
A -Park Restroom Renovation Project No. 2015-04 - CLOSED
Rehabilitation of the restroom building, including
replacement of fixtures and security features
Design
$29,945
$0
$29,945
$0
Construction Management
$0
$0
$0
$0
Construction
$270,134
$0
$270,134
$0
Sub -total
$300,079
$0
$300,079 $0
$0
$0
$0
$0
PAC HVAC Replacement 4 units Project No. 2015-05 - CLOSED
Replacement of 4 HVAC units
Resolution 2019-143 appropriated $22,569.38Interest and
refunded $70,000 of "other funding source"
Design
$84,200
$0
$84,200
$0
Construction Management
$0
$0
$0
$0
Construction
$533,863
$0
$533,863
$0
Sub -total
$618,063
$0
$618,063
$0
$0
$0
$0
$0
Community Center Roof Replacement Project No. 2015-06- CLOSED
Replacement of roof
Design
$21,220
$0
$21,220
$0
Construction Management
$0
$0
$0
$0
Construction
$336,782
$0
$336,782
$0
Sub -total
$358,002
$0
$358,002 $0
$0
$0
$0
$0
Senior Center Roof Replacement Project No. 2014-05- CLOSED
Replacement of roof
Design
$27,300
$0
$27,300
$0
Construction Managementl
$0
I $0
1 $0
$0
City of Rohnert Park Page 1
City Council Meeting 01/23/24
ATTACHMENT
BOND 1 and 2 Project List
Project Budget
Previous Expenditures
July -Dec 2023 Total
Remaining
Balance
Project Name
Types of Expenses
BOND 1 and 2
Proceeds
Other
Funding
Source
Previous
Expenditures
Bond 1 and 2
Previous
Expenditures
Other Funds
Current
Expenditures Bond
1 and 2
Current
Expenditures
Other Funds
Remaining
Balance
Bond 1 and 2
Remaining
Balance
Other Funds
Construction
$227,322
$28,462
$227,322
$28,462
$0
Sub -total
$254,622
$28,462
$254,622
$28,462
$0
$0
$0
$0
Senior Center Restroom Renovation Project No. 2015-07
Renovation of restroom, including new fixtures, flooring,
ADA upgrades
Resolution 2019-143 appropriated $15,667.91 in interest
Bond1&2
Other Funds = CDBG Grant $85,000. less CDC NEPA charge
of $1,226
Note: Project includes $250,000 from Fund 324 Bond 111
plus Resolution 2021-139 appropriated $6,311 in interest
Bond 3
Resolution 2023--61 appropriated $2,127.25 in interest
Design
$30,000
$0
$30,000
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$96,658
$341,556
$90,190
$341,556
$6,468
$0
Sub -total
$126,658
1 $341,556
1 $120,190
1 $341,556
1 $0
$0
1 $6,468
1 $0
PAC Roof Replacement Project No. 2015-08- Closed
Replacement of roof
Resoultion 2019-143 appropriated $14,268.33 in interest
and returned $30,000 of "Other Funding Source"
Design
$19,650
$0
$19,650
Construction Management
$0
$0
$0
Construction
$1,396,776
$0
$1,396,776
Sub-totall
$1,416,426
1 $0
$1,416,426
1 $0
1 $0
1 $0
1 $0
1 $0
Library Parking Lot Paving and Landscaping Project No. 2015-09 - CLOSED
Overlay of library parking and associated landscaping
Construction
1 $102,549
$0
$102,549
$0
Sub-totall
$102,549
1 $0
1 $102,549
1 $0
$0
$0 $0
$0
Community Center Parking Lot Overlay Project No. 2014-07 - CLOSED
Overlay of parking lot
Construction 1
$513,354
$0
$513,354
$0
Sub-totall
$513,354
1 $0
1 $513,354
1 $0
1 $0
$0
I $0
I $0
TOTAL 1 $6,386,812 1 $969,049 1 $6,380,342 1 $969,048 1 $0 1 $0 1 $6,468 1 $0
City of Rohnert Park Page 2
City Council Meeting 01/23/24
Attachment 2
BOND 3 Project List
Project Budget
Previous Expenditures
July -Dec 2023 Expenditures
Remaining
Balance
Project Name
Types of Expenses
BOND 3
Proceeds
Other Funding
Source
Previous
Expenditures
Bond 3
Previous
Expenditures
Other Funds
Current
Expenditures
Bond 3
Current
Expenditures
Other Funds
Remaining
Balance
Bond 3
Remaining
Balance
Other Funds
Sports Center HVAC Feasibility Study Project No. 2015-25 - CLOSED
Feasibility Study and analysis of various types of
mechanical cooling systems at the Sports Center
Design/Feasibility Study $24,112
$0
$24,112
$0
$0
Construction Management $0
$0
$0
$0
$0
Construction $3,967
$0
$3,967
$0
$0
Sub -total $28,079
$0
$28,079
$0
$0
$0
$0
$0
Animal Shelter HVAC Replacement Project No. 2016-12 - CLOSED
Replacement of two HVAC Units at the Animal
Shelter
Budget Amendment2021-22 ($5,971)
Design
$8,250
$0
$8,250
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$83,279
$0
$83,279
$0
$0
Sub -total
$91,529
$0
$91,529
$0
$0
$0
$0
$0
Animal Shelter Roof, Paint and Siding Project No. 2017-01 - CLOSED
Replacement of the siding at the Animal Shelter
Budget Amendment2021-22 ($46,626)
Design $14,919
$0
$14,919
$0
$0
Construction Management $0
$0
$0
$0
$0
Construction $395,605
$0
$395,605
$0
$0
Sub -total $410,524
$0
$410,524
$0
$0
$0
$0
$0
Senior Center West Parking Lot Paving Project No. 2017-12 - CLOSED
Paving of the west parking lot at the Senior
Center
Design
$1,186
$0
$1,186
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$150,131
$0
$150,131
$0
$0
Sub -total
$151,317
$0
$151,317
$0
$0
$0
$0
$0
Sports Center Exterior Coating and Siding Project
o.
Replacement of the siding on the west side of
the Sports Center building
Design
$1,499
$0
$1,499
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$54,240
$0
$54,240
$0
$0
Sub -total
$55,739
$0
$55,739
$0
$0
$0
$0
$0
PAC HVAC Replacement Project No. 2017-04 - CLOSED
Replacement of 5 HVAC Units at the Spreckels
Performing Arts Center
Design
$0
$0
$0
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$413,888
$0
$413,888
$0
$0
Sub -total
$413,888
$0
$413,888
$0
$0
$0
$0
$0
Alicia Park ADA Path of Travel Project No. 2017-05 - CLOSED
Replacement of various paths of travel for ADA
accessibility
I Designi
$0
I $0
1 $0
1
$0
$0
Construction Management
$0
I $0
1 $0
1
$0
I $0
City of Rohnert Park Page 1
City Council Meeting 01/23/24
Attachment 2
BOND 3 Project List
Project Budget
Previous Expenditures
July -Dec 2023 Expenditures
Remaining
Balance
Project Name
Types of Expenses
BOND 3
Proceeds
Other Funding
Source
Previous
Expenditures
Bond 3
Previous
Expenditures
Other Funds
Current
Expenditures
Bond 3
Current
Expenditures
Other Funds
Remaining
Balance
Bond 3
Remaining
Balance
Other Funds
Construction
$104,608
$0
$104,608
$0
$0
Sub -total
$104,608
$0
$104,608
$0
$0
$0
$0
$0
Senior Center HVAC Replacement Project No 2017-13 - CLOSED
Replacement of 8 HVAC units at the Senior
Center
Budget Amendment2021-22 ($9,289)
Design
$0
$0
$0
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$274,331
$0
$274,331
$0
$0
Sub -total
$274,331
$0
$274,331
$0
$0
$0
$0
$0
Senior Center Roof Project No. 2014-05 - CLOSED
Replacement of roof at Senior Center -
Combined with 310-1405
Budget Amendment2021-22 ($3,166)
Design
$0
$0
$0
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$288,043
$0
$288,043
$0
$0
Sub -total
$288,043
$0
$288,043
$0
$0
$0
$0
$0
Downtown Sewer Main Project - Project No 2018-40- CLOSED
Provides additional capacity in the existing sewer
system on Enterprise Drive and Hunter Drive
Budget Amendment 2021-22 ($192,460)
Design
$0
$0
$0
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$2,657,540
$650,000
$2,657,540
$650,000
$0
$0
Sub -total
$2,657,540
$650,000
$2,657,540
$650,000
$0
$0
$0
$0
Downtown Rohnert Park Expressway - State Farm Drive Traffic Improvements Project No 2018-41- CLOSED
Modifications to the Rohnert Park
Expressway/State Farm Drive intersection and
median improvements on State Farm Drive
Budget Amendment 2021-22 +$6,965
Reso 2022-066 ($2,088,358 move to 2022-26)
Budget Amendment 07/03/23 add $1,694.21
from CIP 1507 Bond 3
Design
$0
$0
$0
$0
$0
Construction Management
$0
$0
$0
$0
$0
Construction
$20,301
$0
$20,301
$0
$0
Sub-totall
$20,301
1 $0
1 $20,301
1 $0
1 $0
1 $0
1 $0
$0
City Hall Generator Connection Project Project No 2020-10- CLOSED
Generator connection installation
Budget Amendment2021-22 ($575)
Design
$0
1 $0
1
1
1 $0
1 $0
Construction Management
$0
$0
$0
$0
Construction
$79,425
$0
$79,425
$0
$0
Sub -total
$79,425
$0
$79,425
$0
$0
$0
$0
$0
Senior Center Generator Connection Project Project No 2020-11- CLOSED
City of Rohnert Park Page 2
City Council Meeting 01/23/24
Attachment 2
BOND 3 Project List
Project Budget
Previous Expenditures
July -Dec 2023 Expenditures
Remaining
Balance
Project Name
Types of Expenses
BOND 3
Proceeds
Other Funding
Source
Previous Previous
Expenditures Expenditures
Bond 3 Other Funds
Current
Expenditures
Bond 3
Current
Expenditures
Other Funds
Remaining
Balance
Bond 3
Remaining
Balance
Other Funds
Generator connection installation
Budget Amendment2021-22 ($4,871)
Design
$8,000
$0
$8,000
$0
$0
Construction Management
$0
$0
$0
$0
Construction
$57,129
$0
$57,129
$0
$0
Sub -total
$65,129
$0
$65,129 $0
$0
$0
$0
$0
Senior Center Restrooms and ADA Improvements Project No. 2015-07
Renovation of restroom, including new fixtures,
flooring, ADA upgrades
Combined with 310-1507 via Resolution 2021-
104
Budget Amendment 7/3/23 move $3,165.58
from Fund Balance (CIP1405)
Budget Amendment 7/3/23 move $1,694.21 to
CIP 1841
Design
$0
$30,000
$0
$30,000
$0
$0
$0
$0
Construction Management
$0
$0
$0
$0
$0
$0
$0
$0
Construction
$257,782
$180,433
$171,094
$178,305
$0
$1,118
$86,688
$1,010
Sub-totall
$257,782
1 $210,433
1 $171,094
1 $208,305
1 $0
1 $1,118
1 $86,688
1 $1,010
Downtown Infrastructure Project No. 2022-26
Infrastructure for new Downtown development
(approved by Resolution 2022-066)
Total Project Budget
$3,200,000
$7,000,000
$0
$582,593
$0
$114,797
$3,200,000
$6,302,610
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Sub -total
$3,200,000
$7,000,000
$0
$582,593
$0
$114,797
$3,200,000
$6,302,610
Bond 3 Fund Balance
Remainig Bond 3 funds available
Fund Balance
$2,164,991
$0
$0
$0
$0
$0
$2,164,991
$0
Sub-totall
$2,164,991
$0
$0
$0
$0
$0
$2,164,991
$0
TOTAL
1 $10,263,226
1 $7,860,433
$4,811,547
$1,440,898
$0
$115,915
$5,451,680
$6,303,620
City of Rohnert Park Page 3
Item R r
Mission Statement
We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CAL F F 0lN1F
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 23, 2024
Department: Administration
Submitted By: Sylvia Lopez Cuevas, City Clerk
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Sonoma County Mayors' and Councilmembers' Association Matters:
Confirm Mayor's Letter Designating an Alternate Voting Representative at
the Mayors' and Councilmembers' Association Board and City Selection
Committee Meetings.
RECOMMENDED ACTION:
Confirm the Mayor's letter designating an alternate voting representative to attend Mayors' and
Councilmembers' Association and City Selection Committee meetings.
BACKGROUND:
The Sonoma County Mayors' and Councilmembers' Association Board of Directors
(Association) and the City Selection Committee (Committee) is a collaboration of all Sonoma
County cities to create a united front to represent the strongest voice possible in support of city
interests.
ANALYSIS:
The Board of Directors of the Association review policy items and develop the agenda for the
Association, makes appointments of Association's representatives to organizations or
committees, acts as the Sonoma County City Selection Committee (Government Code Sections
50270 et seq.) to make recommendations or appointments to organizations, commissions or
committees. It makes recommendations to the Association on matters of interest, and issues
position letters on behalf of the Association as permitted by their Bylaws. It also provides
programming topics for the General Membership meetings to the Chairperson and Secretary,
acting in their role as the Program Committee and conducts the Association's business in an
orderly manner.
The Association Board of Directors cannot vote unless they are Mayors. However, the
Association Bylaws authorize the Mayor to designate a voting delegate in the event that the
Mayor is unable to vote. Their Bylaws (Attachment 1) indicate that instead of the Mayor
providing a letter before each meeting, cities may instead provide a letter at the beginning of
each term designating the approved alternates for their city.
The representative shall enjoy the same voting privilege during the Board of Directors' meeting
as the Mayor. In the absence of such a letter, no one shall be entitled to act as the representative
of a Mayor. The attached letter indicates the Mayor's designation for Rohnert Park's voting
delegate to serve in this capacity and is submitted to Council for confirmation (Attachment 2).
Item R r
Please note that there are currently no vacancies to be considered by the Board or City Selection
Committee at its next meeting on February 8, 2024. Therefore, no letters of interest are being
provided with this agenda staff report.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This item aligns with the City's Strategic Plan Goal A & C by facilitating participative
leadership at all levels while also ensuring the effective delivery of public services.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends confirming the Mayor's letter designating an
alternate voting representative to attend Mayors' and Councilmembers' Association and
City Selection Committee meetings.
2. No other options were considered as these actions are initiated by previously established
Association bylaws.
FISCAL IMPACT/FUNDING SOURCE!
N/A
Department Head Approval Date: N/A
Finance Director Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 1/16/2024
Attachments:
1. Association Bylaws - ARTICLE VIII - Conduct of Business.
2. Draft Voting Representative Delegation Letter
Section 4. Virtual/Hybrid Meetings ("Teleconference")
For Board of Directors or any Ad Hoc or Standing Committee, or for General Membership
meetings under Emergency circumstances, a virtual or hybrid ("teleconference") meeting may
be called if permissible under the Ralph M. Brown Act.
Section 5. Meeting Cancellation.
Any meeting may be canceled upon the mutual consent of the Chairperson and Vice
Chairperson, or upon written request to the Association Secretary from a majority (5 of 9) of Board
Members, or the mutual consent of the Chairperson and Vice Chairperson of the applicable
committee.
ARTICLE VIII - Conduct of Business
Section 1. Rules of Order
Robert's Rules of Order shall be used as a guide in the conduct of all meetings of the
Association.
Section 2. Attendance and Delegation_
In the event a Mayor is unable to attend a meeting of the Board of Directors, the Mayor
shall designate another Regular Member of the Association from their City/Town, to serve as the
representative, by letter delivered to the Secretary at the time of such meeting or prior thereto. In
(lieu of a letter being provided prior to each meeting, cities may instead provide a letter to the
Chairperson at the beginning of each term designating the approved alternates for their city. By
such a letter, a Mayor may designate another Regular Member of the Association from their
City/Town to serve as the representative on all occasions when the Mayor is absent, or only for a
particular meeting or meetings. The representative shall enjoy the same voting privilege during the
Board of Directors' meeting as would the Mayor the designee represents. In the absence of such a
letter, no one shall be entitled to act as the representative of a Mayor. The Association Secretary
shall make the incoming Board of Directors aware of this provision prior to the annual transition
meeting.
Section 3. Board of Director Duties
The Board of Directors shall have the powers to:
a. Review policy items and develop the agenda for the Association.
i. In connection with the development of the agenda for the Association, any
member of the Board of Directors may, during a Board of Directors
meeting, request to place an item on the next General Membership meeting
agenda. The Board of Directors will determine by majority vote (5 of 9) of
23
City of Petaluma
Chair City, SCMCA
11 English Street
Petaluma, CA 94952
Attn: Lauren Berges, SCMCA Clerk
Via Email: scmcaclerk(d),gmail.com
City Council
Sonoma County City Selection Committee Chairperson
Deputy Clerk of the Board, Noelle Francis
Susan Hollingsworth Adams
County of Sonoma Board of Supervisors
Mayor
575 Administration Drive, Rm. #100A
Gerard Giudice
Santa Rosa, CA 95403
Vice Mayor
Via Email: noelle.francisksonoma-county.org
Jackie Elward
Samantha Rodriguez
Emily Sanborn
To Whom It May Concern:
Councilmembers
In the event that I am unable to attend a meeting of the City Selection Committee
MCityManaarcela ger a
or the Board of Directors of the Sonoma County Mayors' and Councilmembers'
Association, Vice Mayor Gerard Giudice is my designated representative to vote
Michelle Marchetti Kenyon
in my place on all occasions. If neither of us can attend, I designate the following
City Attorney
councilmembers in the order listed below to vote on all matters as my official
Lee Burdick
representatives:
Assistant City Attorney
Cindy Bagley
1 Jackie Elward
Director of Community Services
2. Samantha Rodriguez
Jamie Cannon
3. Emily Sanborn
Director of Human Resources
Vanessa Garrett
Sincerely,
Director of Public Works
Alicia Giudice
Director of
Mayor Susan H. Adams
Development Services
City of Rohnert Park
Sylvia Lopez Cuevas
City Clerk
Tim Mattos
cc:
Public Safety Director
Rohnert Park City Council
Jessica O'Connell
Kay Lowtrip, Clerk of the Board, via e-mail: KU.Lowtripa,sonoma-county.org
Acting Finance Director
Nancy Hall Bennett, Mayors' & Councilmembers' Association, via e-mail:
nbennett(acacities.org
130 Avram Avenue <�>Rohnert Park CA <�>94928 <>(707) 588-2226 Fax (707) 794-9248
www.rpcity.org
N F eT
LI)
�M1LIFARpti�
ITEM NO. 8.D.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 23, 2024
Department: Administration
Submitted By: Marcela Piedra, City Manager
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Adopt a Resolution Authorizing and Confirming the Appointment of Jessica
O'Connell as City Treasurer Effective February 1, 2024
RECOMMENDED ACTION:
Adopt a resolution appointing Jessica O'Connell as City Treasurer effective February 1, 2024.
BACKGROUND:
In July 2022, the City Council appointed Finance Director Leo Tacata as the City Treasurer during his
term of employment. The incumbent will retire effective January 31, 2024, and the City Manager
wants to appoint Acting Finance Director Jessica O'Connell as City Treasurer until a new Finance
Director is appointed.
ANALYSIS:
Municipal Code Section 2.04.080 requires that the City Manager appoint a City Treasurer, subject to
approval of the City Council. Pursuant to that authority, the City Manager seeks Council approval to
appoint Jessica O'Connell to serve as City Treasurer during the term of her employment as Acting
Finance Director or until changed by the City Manager.
ENVIRONMENTAL ANALYSIS:
The proposed action is consistent with Strategic Plan Goal C: Ensure the effective delivery of public
services.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
The proposed action is consistent with Strategic Plan Goal C: Ensure the effective delivery of public
services.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends Council adopt a resolution appointing Jessica
O'Connell as City Treasurer effective February 1, 2024.
2. No other options were considered as the Municipal Code allows the City Manager to make this
appointment.
FISCAL IMPACT/FUNDING SOURCE:
None.
ITEM NO. 8.1).
Code Compliance Approval Date: N/A
Department Head Approval Date: N/A
Finance Approval Date: N/A
Human Resources Approval Date: 1/16/2024
City Attorney Approval Date: N/A
City Manager Approval Date: 1/16/2024
Attachments:
1. Municipal Code Section 2.04.080
2. Resolution
2
2.04.080 Power of appointment.
It shall be the duty of the city manager to, and he shall appoint, remove, promote and demote any and all
officers and employees of the city except the city attorney. The city manager shall appoint a city treasurer, subject
to the approval of the city council.
(Ord. 705 § 1, 2003: Ord. 102 § 4, 1968: Ord. 26 § 8, 1963)
(Supp. No. 48)
Created: 2023-12-11 09:27:23 [EST]
Page 1 of 1
RESOLUTION NO.2024-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK AUTHORIZING AND CONFIRMING THE APPOINTMENT OF
JESSICA O'CONNELL AS CITY TREASURER EFFECTIVE FEBRUARY 1, 2024
WHEREAS, pursuant to the authority granted in Rohnert Park Municipal Code the
City Manager has the power to appoint any and all officers and employees of the city; and,
WHEREAS, Municipal Code Section 2. 04. 080 (Power of Appointment) provides that
the City Manager will appoint a City Treasurer, subject to approval of the City Council; and,
WHEREAS, pursuant to that authority, City Manager desires to appoint Acting Finance
Director Jessica O'Connell to serve as City Treasurer and seeks confirmation of that appointment
from City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the
appointment of Jessica O'Connell as City Treasurer effective February 1, 2024.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 23rd day of January, 2024.
ATTEST:
Sylvia Lopez Cuevas, City Clerk
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
ITEM NO. 8.E.
Mission Statement
We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CAL F F 0lN1F
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 23, 2024
Department: Development Services
Submitted By: Marcela Piedra, City Manager
Prepared By: Justin Brandt, Deputy City Engineer
Agenda Title: Adopt a Resolution Authorizing and Accepting a Grant of Subsurface
Utility Line Easement Agreement with 310 Professional Center Dr.
LLC, for the Development Located at 310 Professional Center Drive
(CEQA: Consistent with the Program Environmental Impact Report
for the City's Central Rohnert Park Priority Development Area)
RECOMMENDED ACTION:
Adopt a resolution authorizing and accepting a grant of subsurface utility line easement
agreement with 310 Professional Center Dr. LLC, for the development located at 310
Professional Center Drive.
BACKGROUND:
On September 9, 2021, the Planning Commission approved site plan and architectural review for
anew Industrial Office/Warehouse building located at 310 Professional Center Drive. The
development project ("Project") proposal was for a 5,625-sf office building, 6,000-sf warehouse
building, a 6,397-sf storage yard, and site improvements include surface parking, security
fencing, and perimeter landscaping. The site is a 1.3 acre parcel in the northeast portion of the
City in an area predominately characterized by existing developed parcels with commercial and
industrial business uses. There is one streetlight located along Professional Center Drive in front
of the property and electricity to this streetlight is through an underground connection that
extends through the property to a PG&E connection on the northern portion of the property. To
assure the city is able to conduct ongoing maintenance of that underground electrical line the
applicant, 310 Professional Center Dr. LLC ("Developer"), has been required to enter into an
easement agreement between the City and the owner of the property. Staff is now working to
complete the Project, which includes accepting this easement.
ANALYSIS:
The easement agreement is necessary to clarify land rights between the City and the Developer.
The proposed utility easement is necessary because utilities for City streetlights run through the
Project site. The conditions of approval require the Developer to provide all necessary
4872-3216-3731 v1
ITEM NO. 8.E.
easements for utilities. The proposed utility easement agreement provides the City with the land
rights necessary to ensure its streetlights remain operable. Obtaining this easement ensures the
City can legally maintain their utilities on the Developer's property.
ENVIRONMENTAL ANALYSIS:
The development of this site was included in the Program Environmental Impact Report for the
City's Central Rohnert Park Priority Development Area (PDA EIR). Prior to the Planning
Commission approvals, the Project was reviewed and found consistent with PDA EIR and no
further CEQA analysis was required.
STRATEGIC PLAN ALIGNMENT:
This action is consistent with Strategic Plan Goal D- Continue to Develop a Vibrant Community.
OPTIONS CONSIDERED:
None. Executing the Easement Agreement is required to complete close out of the Project.
FISCAL IMPACT/FUNDING SOURCE:
This action has no direct fiscal impacts. At project completion, the City will receive an easement
from the Developer.
Code Compliance Approval Date:
N/A
Department Head Approval Date:
42/45/2023
Finance Director Approval Date:
N/A
City Attorney Approval Date:
12/22/2023
City Manager Approval Date:
12/26/2023
Attachments
1. Resolution Authorizing City Manager to Execute Easement Agreements
A) Exhibit A — Grant of Utility Easement Agreement
a) Exhibit A — Legal Description of Utility Easement Area
b) Exhibit B — Plat and Legal of Utility Easement Area
4872-3216-3731 v1 2
RESOLUTION NO.2024-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND ACCEPTING A GRANT OF SUBSURFACE UTILITY LINE
EASEMENT AGREEMENT WITH 310 PROFESSIONAL CENTER DR. LLC, FOR THE
DEVELOPMENT LOCATED AT 310 PROFESSIONAL CENTER DRIVE
WHEREAS, on September 9, 2021, the Planning Commission of the City of Rohnert
Park adopted its Resolution 20221-16 approving a Site Plan and Architectural Review for a
commercial business located at 310 Professional Drive (the "Project"); and
WHEREAS, the Project is consistent with the Central Rohnert Park Priority Development
Area Final EIR and there are no additional impacts or changes to the project; therefore, no
further CEQA analysis is required; and
WHEREAS, the Project requires grant of easement to the City for their facilities; and
WHEREAS, the City and the Project owner, 310 Professional Center Dr. LLC, desire to
establish an appropriate formal easement for the subsurface utility line for the benefit of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby approve the Grant of Subsurface Utility Line Easement Agreement
attached as Exhibit A incorporated herein by reference.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute the Grant of Subsurface Utility Line Easement Agreement, in substantially
similar form to Exhibit "A," subject to modifications approved by the City Manager and City
Attorney, and to take all actions to effectuate this agreement, including executing a Certificate of
Acceptance accepting the Grant of Subsurface Utility Line Easement.
DULY AND REGULARLY ADOPTED this 23rd day of January, 2024.
ATTEST:
Sylvia Lopez Cuevas, City Clerk
Attachments: Exhibit A
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
This Document is Recorded
For the Benefit of the
City of Rohnert Park
and is Exempt from Fee
Per Government Code
Sections 6103 and 27383
When Recorded, Mail to:
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
Exempt from the fee per GC27388.1 (a); SPACE ABOVE THIS LINE FOR RECORDER'S ITSE
Transfer Tax = 0, deed to public agency
GRANT OF SUBSURFACE UTILITY LINE EASEMENT AGREEMENT
This SUBSURFACE UTILITY LINE EASEMENT AGREEMENT (this "Agreement")
is made and entered into effective as of this .7,rc1 day of n n cif 201-1 by and
between 310 Professional Center Dr. LLC, a California limited liability coinpany (the
"Grantor"), and the City of Rohnert Park, a municipal corporation (the "Grantee"), with
reference to the following facts and intentions:
RECITALS
A. Grantor is the owner of that certain real property located at 310 Professional
Center Drive in the City of Rohnert Park, County of Sonoma, State of California, as more
particularly described as Assessor's Parcel Number (APN) 143-490-022 (the "Property"); and
B. The Grantor is granting to the Grantee the easement described herein so that the
Grantee can maintain power for the existing streetlight on Professional Center Drive. The
existing subsurface electrical line serving the streetlight extends across the Grantor's property to
an existing transfortner; and
C. Grantor is willing to grant to Grantee and Grantee is willing to accept an easement
over those certain portions of the Property more particularly described in the legal description
attached hereto as Exhibit "A" and graphically depicted in Exhibit `B" (the "Easement Area"),
for the purpose of a subsurface utility line on the terms and conditions as provided herein.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, Grantor and Grantee hereby agree as follows:
1. Grant of Easement. Grantor hereby grants to Grantee, its successors and assigns,
a non-exclusive, perpetual easement in, on, over, under, across, and through the Easement Area
for subsurface utility line purposes on the Property (the "Easement"), together with all necessary
OAK #4822-1985-9231 v1
City as Grantee
4892-7963-9443 v1
and convenient means of ingress and egress to and from said Easement at all times, on the terms
and conditions set forth herein.
For the purposes of this Agreement, the right to use the Easement Area for subsurface
utility line purposes shall include the installation, construction, repair, replacement, maintenance,
operation, inspection, restoration, modernization and use of the easement area for any activity
reasonably related to providing existing streetlight electrical connection.
2. Restrictions on Use of Easement Area. The Easement Area shall not be used for
any purpose other than as a subsurface utility line easement. The Parties agree that no building,
wall, fence, barrier or other permanent structure of any kind which impairs or impedes access to,
or use of, any of the Easement shall be constructed or maintained on the Easement Area, nor
shall any deep rooted tree, deep rooted shrubs or other plants or vegetation be installed,
constructed, erected, placed, planted or maintained in the Easement Area, nor shall the Parties do
anything which shall prevent, impair or discourage the use of the Easement.
3, Maintenance of the Easement Area. Grantor may, at its sole cost and expense
without reimbursement, landscape the surface of the Easement Area with any vegetation or
ground cover that is readily removable, (not to include, however, any trees or deep rooted
shrubbery), or make such other use of the surface of the Easement Area that will not
unreasonably interfere with Grantees' use and enjoyment of the Easement. Any damage caused
by Grantor, or by any of Grantor's lessees, licensees, permittees, agents, employees, contractors
and/or successors and assigns that occur in the Easement Area, as a result of the Grantor
maintaining the Easement Area shall be promptly repaired, replaced, or compensated for by
Grantor, at its sole cost and expense.
4. Indemnification. Grantor shall, indemnify, protect, defend and hold harmless
Grantee, and its officers, agents, employees, contractors licensees, permittees, transferees,
successors and assigns (each, an "Indemaitee" and collectively, "Indemnifees") from and
against all claims, losses, actions, demands, damages, costs, expenses (including, but not limited
to, experts fees and reasonable attorneys' fees and costs) and liabilities of whatever kind or
nature (collectively, "Claims"), that arise from or occur in whole or in part as a result of the
actions during the construction or maintenance of the Easement by Grantor or its employees,
agents, representatives, contractors, subcontractors, consultants, or invitees, or the performance
of, or failure to perform, Grantors's duties under this Agreement, including, but not limited to,
Claims arising out of. (a) injury to or death of persons, including but not limited to employees of
Grantor or Grantee; (b) injury to property or other interest of Grantor, Grantee, or any third
party; (c) violation of any applicable federal, state, or local laws, statutes, regulations, or
ordinances, including all of the foregoing relating to the environment and including any liability
imposed by law or regulation without regard to fault, excepting only with respect to any
Indemnitee, to the extent of any Claim arising from the gross negligence or willful misconduct of
such Indemnitee. In the event any action or proceeding is brought against any Indemnitee for any
Claim against which Grantor is obligated to indemnify or provide a defense hereunder, Grantor
upon written notice from Grantee shall defend such action or proceeding at Grantor's sole
expense by counsel reasonably acceptable to Grantee.
OAK44822-1985-9231 vl 2
City as Grantee
4892-7963-9443 v1
5. Rights of Grantor. Grantor shall retain the right for itself, and its personal
representatives, heirs, successors, and assigns all rights accruing from its ownership of the
Easement Area, including the right to engage in or permit or invite others to engage in all uses of
the Easement Area that are not inconsistent with the terms of this Agreement.
6. Recordation and Binding on Successors. This Agreement shall be recorded in the
Recorder's Office in the County of Sonoma and, upon such recordation, shall be binding upon
and inure to the benefit of the heirs, successors and assigns of the parties hereto.
7. Exclusivity. The Easement granted hereunder is non-exclusive and Grantor
reserves the right to use and grant other easement rights in and to the Easement Area, subject to
the terms of this Agreement, and provided that such easement rights shall not unreasonably
interfere with the Easement rights granted hereunder.
8. Term of Agreement. This Agreement and the Easement contained herein may be
terminated upon mutual written consent of the parties.
9. Attorneys' Fees and Governing Law. This Agreement may be enforced by an
action at law or in equity and in the event that suit is brought for the enforcement of this
Agreement or as the result of any alleged breach thereof, the prevailing party in such suit shall be
entitled to recover reasonable attorneys' fees from the other party and any judgment or decree
rendered in such suit shall include an award therefore. This Agreement shall be governed by,
enforced and construed in accordance with the laws of the State of California.
10. Severability. If any provision of this Agreement is determined to be illegal or
unenforceable, this determination shall not affect any other provision of this Agreement, and all
other provisions shall remain in full force and effect.
11. Notices. All notices or demands which either party is required or desires to give
to the other shall be given in writing by certified mail, return receipt requested with the
appropriate postage paid, by personal delivery, by facsimile or by private overnight courier
service to the address or facsimile number set forth below for the respective party, or such other
address or facsimile number as either party may designate by written notice to the other. All
such notices or demands shall be effective as of actual receipt or refusal of delivery. Should any
act or notice required hereunder fall due on a weekend or holiday, the time for performance shall
be extended to the next business day.
If to Grantor: ,1fG' l�' �S v,,lra�t� 631� A-t- ue,
Attn: AWAI O-We 4
Phone: 7 ►—-��7�.
Email: 47�,a Aa 4. e W-'t'fJ 1d &,et,
OAK#4822-1985-9231 vl
City as Grantee
4892-7963-9443 v1
With a copy to:
Attn:
Phone:
Email:
If to Grantee: City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
Attn: City Manager's Office
Phone: 707-588-2232
Email: admin@rpcity.org
With a copy to: Michelle Marchetta Kenyon
Rohnert Park City Attorney
Burke, Williams & Sorensen
1901 Harrison Street, Suite 900
Oakland, CA 94612
Phone: 510-273-8780
Email: mkenyon@bwslaw.com
12. Operative Date. This Agreement shall become effective, operative and
enforceable upon the last date upon which a party duly executes this Agreement.
13. Cooperation. Grantor and Grantee promise and agree to use their best caorts to
cooperate together in the performance of the rights and obligations provided for in this
Agreement. Each party shall use their best efforts to perform their rights and obligations under
this Agreement hi a manner that is respectful of the others' quiet enjoyment of their property.
14. Countemarts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original, and when taken together they shall constitute one and
the same Agreement.
15. Entire Ag eement. This Agreement contains the entire agreement between the
parties relating to the rights herein granted and the obligations herein assumed. Any oral
representations or modifications concerning this instrument shall be of no force and effect
excepting a subsequent modification in writing signed by the parties to be charged.
OAK 44822-1985-9231 v1 4
City as Grantee
4892-7963-9443 v1
[Signatures on the Following Page]
OAK#4822-1985-9231 vl
City as Grantee
4892-7963-9443 vl
IN WITNESS WHEREOF, Grantor and Grantee have executed this Agreement as of the
day and year first written.
GRANTEE: GRANTOR:
City of Rohnert Park,
a municipal corporation
By: By: �---1--
Name Name 41,4WAt
Title: Title:
ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA )
)SS
COUNTY OF L�ri[llCdC )
On before Lkc ,
° n Name And Title p& dIffleer (e g "Jane Doe, 16vy
Public")
Personally appeared c C_Cy ex -
Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(is), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS m hand d official l. *my
DAWN GRAVES
my anoseaNotary Public - California
Sonoma CountyCommission N 244520
Comm. Expires Sep 17, 202f
�Lu , Signature of Notary Publiq
OAK#4822-1985-9231 vI 6
City as Grantee
4992-7963-9443 vl
ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA )
)SS
COUNTY OF )
On before me,
Date Name And Title Of Officer (c g. 'Jane Doe, Notary Public")
Personally appeared
Name of Sigeer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that be/she/they executed the same
in his/her/their authorized capacity(is), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
(S EAL)
OAK #4822-1985-9231 v1 7
City as Grantee
4892-7963-9443 vl
CERTIFICATE OF ACCEPTANCE
(California Government Code Section 27281)
This is to certify that the interest in real property conveyed by the GRANT OF
SUBSURFACE UTILITY EASEMENT AGREEMENT, dated
from 310 PROFESSIONAL CENTER DR LLC, to CITY OF ROHNERT PARK, a
municipal corporation of the State of California ("City"), is hereby accepted by the City
Manager on behalf of the City pursuant to authority conferred by Resolution No. ,
dated , and the City consents to recordation thereof by its duly
authorized officer.
Date: 2023 CITY
CITY OF ROHNERT PARK
City Manager
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of the individual who
signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of
that document.
STATE OF CALIFORNIA
COUNTY OF
On this day of , 20_, before me, , a Notary
Public in and for the State of California, personally appeared
proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS MY HAND AND OFFICIAL SEAL the day and year first above written.
NOTARY
OAK#4822-1985-9231 v1 $
City as Grantee
4892-7963-9443 v1
EXHIBIT" A & B
LEGAL DESCRIPTION AND PLAT
OAK#4822-1985-9231 vl
City as Grantee
4892-7963-9443 vl
Exhibit A
Subsurface Utility Line Easement
Being an easement 5.00 feet wide over the Lands of 310 Professional Center Dr LLC, a California
limited liability company as described by that certain Grant Deed recorded on July 31, 2020, under
Document Number 2020-064404, Sonoma County Records, and said lands also being Lot I as
shown on that certain map titled "Rohnert Park Parcel Map No. 140" filed September 13, 1991, in
Book 480 of Maps, pages 28-30, Sonoma County Records; said easement being 2.50 feet on each
side of the centerline described as follows:
Commencing at a 2-1/2" brass disk with punch in a standard street well monument casing marking
the center line of Professional Center Drive as shown on that certain map titled "Rohnert Park
Parcel Map No. 140" filed September 13, 1991, in Book 480 of Maps, pages 28-30, Sonoma
County Records, and from which a 2-1/2" brass disk with punch in a standard street well
monument casing narking said centerline bears S 64°20'59"W, 392.00 feet, as shown on said map;
thence S 73°39'00"W 185.63 feet to the southerly line of Lot i as shown on said map, and also
being the point of Beginning of the herein described centerline; thence from said Point of
Beginning, N 12°30'00" W, 185.63 feet, to the southerly line of that certain easement granted to
Pacific Gas & Electric Company as described by that Notice of Final Description For Easement
recorded January 29, 1996, under Document Number 1996-0007588, Sonoma County Records,
and the terminus of said centerline description.
Side lines of said easement shall be lengthened or shortened to terminate on the southerly line of
Lot 1 as shown on that certain map titled "Rohnert Park Parcel Map No. 140" filed in Book 480
of Maps, pages 28-30, Sonoma County Records, and the southerly line of that certain easement
granted to Pacific Gas & Electric Company as described by that Notice of Final Description For
Easement recorded January 29, 1996 under Document Number 1996-0007588, Sonoma County
Records.
Affecting 928 square feet, more or less, of Assessor's Parcel Number 143-490-022.
Basis of Bearings S 64020'59" W being the bearing between brass disk monuments marking the
centerline of Professional Center Drive as shown on that certain map titled "Rohnert Park Parcel
Map No. 140" filed in book 480 of Maps, pages 28-30, Sonoma County Records.
Prepared by: ett...
aron R. Smith, PLS 7901
L
,R"L
Date
<c AARON R
0
a
SMITH
a
a
Na L 7901
Aur--ust 22, 2023
a
Exb bi
LPL
/nwstmentA LLC
APN 143-490-020
DN 2014-044139
Lot 1
467 Maps 39-41
S 64 20'59' W
lo' Private Storm_
Drain Easement
480 Maps 28-30
0
w-
lop Public rif
Per J17 Maps2ement
3-2
t
B f /
Point A' per o /
DN 1996-0007588 I/ n
64^57'50" W 99.3'f �Cr y
Easem7588ent c
I DN 1996-000
► r. f
Or, I ! i L 1 S 8856'17' W 18. 0'f
L2 S 313320" W 49.7E I
L3 S 54i77105' W 15.2'-*
310 Professional I
r I Center Dr LLC I
I ' I APN 143-490-022
DN 2020-064404
�.� I Lot 1
R I
ty I 480 Maps 28-30 I k
5.00' Easement / 4 2�I
928 sq. ft. / f�0F L�9
3L
_ f�2.50
I I
f 27a f
-- �- �R=25.00'
----__ 5 6420'59" W 95.18' L=35.31'
P. o.a7-,
S 73;39'O0' !y 18563'----
mr-----5�____� -- ____------
N 6420'59" E 392.00'
Basis of Bearings
Profession al Cen ter Drive
AARON R
SMITH o
k* No. L 7901
OF CA4�F'�
2,71 Private rngressItgress
�C Easement Per 480 Maps 28-30
and per ON 1994-0022148
1.35' PIIWte Ingmssl-rgress
* * Easement Per 460 Maps 28-30
and per ON 1994-0022148
Aron R. Smith, PLS 7901
Le end:
P.O.B. Point of Beginning
P.O.C. Point of Commencement
0 Found 2 1/2" Brass Disk
in Well Monument Casing
Subsurface Utility
Line Easem en t
fr adobe associates, inc.
civil .:nginccring I land stuvLyingi wastewater
1220 lt. Dutton, Ave., Santa Rosa, Ca. 95401
J P (707) 541-2300; F (707) 541-2301
Job No. 20204—(S✓M) Affecting APN 143-490-022
August 22, 2023
Exhibit A
Subsurface Utility Line Easement
Being an easement 5.00 feet wide over the Lands of 310 Professional Center Dr LLC, a California
limited liability company as described by that certain Grant Deed recorded on July 31, 2020, under
Document Number 2020-064404, Sonoma County Records, and said lands also being Lot 1 as
shown on that certain map titled "Rohnert Park Parcel Map No. 140" filed September 13, 1991, in
Book 480 of Maps, pages 28-30, Sonoma County Records; said easement being 2.50 feet on each
side of the centerline described as follows:
Commencing at a 2-1/2" brass disk with punch in a standard street well monument casing marking
the center line of Professional Center Drive as shown on that certain map titled "Rohnert Park
Parcel Map No. 140" filed September 13, 1991, in Book 480 of Maps, pages 28-30, Sonoma
County Records, and from which a 2-1/2" brass disk with punch in a standard street well
monument casing marking said centerline bears S 64°20'59"W, 392.00 feet, as shown on said map;
thence S 73°39'00"W 185.63 feet to the southerly line of Lot 1 as shown on said map, and also
being the Point of Beginning of the herein described centerline; thence from said Point of
Beginning, N 12°30'00" W, 185.63 feet, to the southerly line of that certain easement granted to
Pacific Gas & Electric Company as described by that Notice of Final Description For Easement
recorded January 29, 1996, under Document Number 1996-0007588, Sonoma County Records,
and the terminus of said centerline description.
Side lines of said easement shall be lengthened or shortened to terminate on the southerly line of
Lot 1 as shown on that certain map titled "Rohnert Park Parcel Map No. 140" filed in Book 480
of Maps, pages 28-30, Sonoma County Records, and the southerly line of that certain easement
granted to Pacific Gas & Electric Company as described by that Notice of Final Description For
Easement recorded January 29, 1996 under Document Number 1996-0007588, Sonoma County
Records.
Affecting 928 square feet, more or less, of Assessor's Parcel Number 143-490-022.
Basis of Bearings S 64°20'59" W being the bearing between brass disk monuments marking the
centerline of Professional Center Drive as shown on that certain map titled "Rohnert Park Parcel
Map No. 140" filed in book 480 of Maps, pages 28-30, Sonoma County Records.
Prepared by: aL.�
aron R. Smith, PLS 7901
o`L LaAID
� s
Date
AARON R 0
of SMITH o
a �a
No. L 7901
lk�,-O-F�ooe_;
August 22, 2023
Exhibit B o I► /
Point "A" per o /
LPL DN 1996-0007588 �/ N
Investments, LLC W I '
APN 143-490-020 �S, I I — — — — — — — ` ?' �
DN2014-044139
Lot 1 �"� I/ S 6457'50" W 99.3'f ► l�
467 Maps 39-41
/ I/ /2 ►/ L P.G.& E. Easement I Q
I DN 1996-0007588 I
S 64 20'59" W � / � I � I
10.00'--\, I
L 1 S 88 56'17" W 18.0f _
_ I I I L2 S 313320" W 49.7'f
10' Private Storm_
Drain Easement L3 S 54 07'05" W 15.2 f I
480 Maps 28-30 I I I I I ^H
•
..
10, Public Utility Easement
Cer317 Mops 23=24 — —
I K
1 II I 310 Professional
Center Dr LLC II
�I I APN 143— 490— 022
DN 2020-064404
O
Lot 1 ►
480 Maps 28—JO
I
— 5.00' Easement
1 I I 928 sq. ft.
h
1250'
I 1 ► I / �
I I
I I 27.0 I f /
_ R=25.00'
—d=8054'55"
------- S 6420 59" W 9518' L=35.31'
P.O. C.—, N
S 733900" W 185.63' (7e)---------------
N 64 2059» E J92. 00' Legend:
Basis of Bearings
Professional
oi`'\oNPL LqN� SG�
AARON R F`
Of SMITH o
CL ;;a
s�F OF CAS-�F�j
Drive ve P.O.B. Point of Beginning
Cen ter P.O.C. Point of Commencement
27' Private Ingress/Egress
�C Easement Per 480 Maps 28-30
and per DN 1994-0022148
13.5' Private Ingress/Egress
�C �C Easement Per 480 Maps 28-30
and per DN 1994-0022148
4a,
X'1'1111�
Aaron R. Smith, PLS 7901
Found 2 112" Brass Disk
in Well Monument Casing
Subsurface Utility
Line Easem en t
r adobe associates, inc.
civil engineering I land surveying I wastewater
1220 N. Dutton, Ave., Santa Rosa, Ca. 95401
P (707) 541-2300; F (707) 541-2301
61 Job No. 20204—(SJM) Affecting APN 143-490-022
August 22, 202J
ITEM NO. 8.F.
(00
Mission Statement
"We Carefor Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow.
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 23rd, 2024
Department: Public Works
Submitted By: Vanessa Garrett, Director of Public Works
Prepared By: Amanda Bunte, Project Manager
Agenda Title: Adopt a Resolution Authorizing the City Manager to Execute a
Consultant Services Agreement with GHD Inc. for Design of the Water
Tank and Well System Seismic Retrofit Project No. 2020-17 in the amount
of $539,129 and to Increase Appropriations in Project No. 2020-17 by
$290,190.75 from the Federal Emergency Management Act (FEMA)
Hazard Mitigation Grant Program
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute a Consultant Services Agreement
with GHD Inc. for Design of the Water Tank and Well System Seismic Retrofit Project No. 2020-
17 (Seismic Retrofit Project) in the amount of $539,129 and to Increase Appropriations in Project
No. 2020-17 by $290,190.75 from the Federal Emergency Management Agency (FEMA) Hazard
Mitigation Grant Program.
BACKGROUND:
The City of Rohnert Park revised and adopted its current Local Hazard Mitigation Plan on
September 10, 2019. Due to the age of the infrastructure and the potential for regional hazards
related to earthquakes, the City is seeking to perform seismic retrofits and infrastructure
upgrades related to seven city water tank sites and six groundwater well sites. The groundwater
well sites identified in this project are the most active and highest producing in our groundwater
supply system, providing about 40% of the City's normal potable water daily use at 4.2 million
gallons per day and maintaining water service pressure to the system. The seven water tanks
identified in this project were constructed between 1970 and 1999 and provide a total of 4.4
million gallons of additional water storage supply during peak daily use and during possible
emergencies. The Seismic Retrofit Project will include the assessment and design for new
building upgrades to seven well sites and two tank sites, seismic retrofits to these site, new
telemetry and pumps, connectivity to portable generators, security improvements, and control
upgrades.
4895-3538-4453 v1
ITEM NO.
The project is partially funded through the FEMA Hazard Mitigation Grant Program, administered
through the California Governor's Office of Emergency Services (Cal OES). The consultant is
required to follow the grant guidelines (Cal OES Project No. DR4569-PA0210).
ANALYSIS:
Pursuant to the City's Purchasing Policy for professional services, staff prepared a Request for
Proposals (RFP) for professional design services to assist City staff with the preliminary
design/coordination, entitlement review process, final design, City permitting process,
construction bid documents (PS&E) and construction phase services for the Water Tank and Well
System Seismic Retrofit Project. The RFP was advertised on October 12, 2023 and two proposals
were received on November 10, 2023.
Staff formed a review committee and evaluated the proposals. The review committee unanimously
selected GHD Inc. for the Project based on their qualifications and personnel competence,
thoroughness of their proposal, proposed schedule, local presence, and previous relevant
experience with similar scope of work to this project.
Staff recommends that the City Council award the design consultant services agreement with GHD
Consulting for $539,129
ENVIRONMENTAL ANALYSIS:
As part of the scope of services, GHD, Inc. will undertake the necessary review under the
California Environmental Quality Act (CEQA) for the project. In addition, the City received
federal funding for the project through the FEMA Hazard Mitigation Grant Program which
provides a federal nexus to the National Environmental Policy Act (NEPA). FEMA is the lead
agency and will perform their environmental review of the project during this design phase.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
The recommended action is consistent with Council Priority 3 (Infrastructure, Maintenance, and
Beautification) and Goal C of the Strategic Plan (ensure the effective delivery of public services).
Retrofitting and renovating the water tanks and well system will make the City's water supply
more dependable and resilient so the City can continue to provide clean and reliable drinking water
to residents.
OPTIONS CONSIDERED:
1. Staff recommends adopting a resolution authorizing the City Manager to execute a
Consultant Services Agreement with GHD, Inc. in the amount of $539,129 and accept the
HMGP funds of $290,190.75 to go towards the design costs. This action will provide
design for these important water facility upgrades.
2. The City Council could decide not to authorize the City Manager to execute the Consultant
Services Agreement, however this would delay the much needed and critical improvements
to the City's water system.
FISCAL IMPACT/FUNDING SOURCE:
The Water Tank and Well System Seismic Retrofit Project (Project No. 2020-17) is funded through
water enterprise funds with a total budget of $1,399,389.85. With the City Council approval of
the attached Resolution, the FEMA Hazard Mitigation Grant Program of $290,190.75 would be
added to the project budget, bringing the total budget to $1,608,580.60. The Consultant Services
4895-3538-4453 v1
ITEM NO.
Agreement with GHD, Inc is $539,129. There is sufficient funding in the project to award the
Consultant Services Agreement to GHD, Inc. for $539,129.
See Table 1 for a breakdown of the Project budget and proposed expenditures:
Table 1— Water Tank and Well System Seismic Retrofit Project No. CIP2017 Budget
Item Amount $
Project Budget
Project Budget 1,399,389
Cal OES Grant 290,190
Total Budget 1,608,580
Proiect Exuenditures/Contracts/Soft Costs (Est
GHD Task Order 2020-18 15,062
Brelje & Race Task Order 2021-03 306,170
Soft Costs Budget (staff labor, legal, permitting) Estimated 64,803
Consultant Services 4greement: GHD, Inc 539,129
Total Exuenditures/Contract/Soft Costs 925.164
Department Head Approval Date: 12/29/2023
City Attorney Approval Date: 1/05/2023
Finance Director Approval Date: 12/10/2023
City Manager Approval Date: 01/15/2024
Attachments:
1. Resolution authorizing the grant acceptance and execution of the grant funds from
CalOES for the FEMA grant and designating the City Manager or Designee as
Authorized Representative to enter into Agreements.
2. Resolution Exhibit A - Consultant Services Agreement with GHD Consulting for
Design of Water Tanks and Well System Seismic Retrofit Project No. 2020-17 in the
amount of $539,129
3. Resolution Exhibit B -
$290,190.75
Hazard Mitigation Grant Program — Approval of Funds
4895-3538-4453 v1
RESOLUTION NO.2024-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE GRANT ACCEPTANCE AND EXECUTION OF THE GRANT
FUNDS FROM CALOES FOR THE FEMA GRANT AND DESIGNATING THE CITY
MANAGER ORDESIGNEE AS AUTHORIZED REPRESENTATIVE TO EXECUTE
CONSULTANT SERVICES AGREEMENT WITH GHD FOR $539,129
WHEREAS; City Council approved the Local Hazard Mitigation plan in Resolution
2019-116 and authorized the submission to Federal Emergency Management Agency (FEMA);
and
WHEREAS, In an effort to become more resilient to seismic events the City applied for
funds to better protect the water distribution system; and
WHEREAS, the City received approval for Hazard Mitigation Grant Program (HMGP)
funds in the amount of $290,190.75 for the Water Tank and Well Seismic Retrofit project on
November 4, 2022 from the Federal Emergency Management Agency (FEMA) for water system
improvements; and
WHEREAS, The grant is administered through the California Governor's Office of
Emergency Services (Cal OES Project No. DR4569-PA0210), and the City needs to accept the
grant funds of $290,190.75 for design from the FEMA Hazard Mitigation Grant Program per
Resolution 2022-099 and add those funds to the Project No. 2020-17 budget; and
WHEREAS, on October 12, 2023 the City of Rohnert Park advertised a Request for
Proposals (RFP) for design of the Water Tank and Well Seismic Retrofit Project No. 2020-17;
and
WHEREAS, two proposals were received by November 10, 2023; and
WHEREAS, staff formed a review committee and recommends GHD, Inc. for the
project for a total fee of $529,129; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve as follows:
1. The City Manager is hereby authorized to accept the $290.190.75 Hazard
Mitigation Grant Program funds for the Water Tank and Well Seismic Retrofit
project, operated by CalOES, as shown in Exhibit A.
2. The City Manager is hereby authorized to execute the Consultant Services
Agreement with GHD, Inc. for $539,129 for design and consultant service work
for the Water Tank and Well Seismic Retrofit Project, as shown in Exhibit B
3. This resolution shall become effective immediately.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 23rd day of January 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Cleric
Attachments: A and B
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-007
Page 2 of 2
U.S. Department of Homeland Security
Region 9
1111 Broadway, Suite 1200
F
otierrti
Oakland, California 94607
T
FEMA
t9ND 5
November 4, 2022
Mark S. Ghilarducci, Director
Governor's Authorized Representative
California Governor's Office of Emergency Services
3650 Schriever Avenue
Mather, CA 95655
Reference: Application Approval, HMGP DR-4569-210-011 R
City of Rohnert Park, California
City of Rohnert Park Water Tank System Seismic Retrofit, Phase 1
FIPS Code: 097-62546, Supplement 17
Dear Mark Ghilarducci:
We approve and issue Hazard Mitigation Grant Program (HMGP) funds for the City of Rohnert
Park, HMGP DR-4569-210-011R, City of Rohnert Park Water Tank System Seismic Retrofit.
The total project cost for Phase One is $386,921. As shown in the enclosed Obligation Report —
Supplement 17, we are obligating $290,190.75 for the 75 percent Federal share; the 25 percent
non -Federal share is $96,730.25. These funds are available in SmartLink for immediate and
eligible disbursements. The following is a summary of the approved funding:
Total Project Cost:
Federal Share (75%):
Non -Federal Share (25%):
$386,921
$290,190.75
$96,730.25
This HMGP project approval and obligation of funds are subject to the following conditions:
1. Scope of Work (SOW) — The City of Rohnert Park will seismically retrofit 7 of the
City's 8 water tanks, as well as 6 well sites. A total of 13 city structures, as identified
in the project inventory, will be updated. The inadequate foundations for tanks 1 and 2,
as identified by a Seismic Evaluation, will be replaced as well as set up generator
connections, automatic transfer switches (ATS), and associated electrical upgrades
needed to power the 7 water tanks with booster pumps through generator connections.
The following Phase 1 activities and deliverables are expected:
Phase 1 Activity
Estimated Timeline
60% Design & Permitting
10 Months
CEQA
3 Months
2. Project Completion Date — The work schedule included with the project application
indicates that the project will take 17 months to complete. Please inform the sub -recipient
that work completed after this date is not eligible for federal funding, and that federal
Mark Ghilarducci
November 4, 2022
Page 2 of 2
funds may be de -obligated for work completed outside the completion date when there is
no approved time extension
3. Project Closeout — Within 120 days of project completion, all project funds must be
liquidated and final closeout documentation for the project must be submitted to FEMA.
Please note the project must comply with Code of Federal Regulations Title 2, Part 200
reporting requirements at the time of closeout.
4. Record of Environmental Considerations (REC) — This project has been determined
to be Categorically Excluded from the need to prepare either an Environmental Impact
Statement or Environmental Assessment in accordance with FEMA Instruction 108-1-1
and FEMA Directive 108-1-1 as authorized by DHS Instruction Manual 023-01-001-01,
Revision 1. Categorical Exclusions A4 (information gathering, data analysis and
processing, information dissemination, review, interpretation, and development of
documents) and A7 (the commitment of resources, personnel, and funding to conduct
audits, surveys, and data collection of a minimally intrusive nature) have been applied.
Particular attention should be given to the project conditions before and during project
implementation. Failure to comply with these conditions may jeopardize federal
assistance, including funding.
5. Standard Conditions — This project approval is subject to the enclosed Standard
Mitigation Grant Program (HMGP) Conditions, amended August 2018. Please note that
federal funds may be de -obligated for work that does not comply with these conditions.
If you have any questions or need further assistance please contact Jocelyn Madison -Kelly,
Grants Management Specialist, by email jocelyn.madisonkellygfema.dhs.gov, or phone (202)
717- 0135.
Sincerely,
Digitally signed by ROBERT P
MCCORD
LJ
for Date: 2022.11.04 13:24:46-07'00'
Kathryn Lipiecki
Director, Mitigation Division
FEMA Region 9
Enclosures (3):
Obligation Report - Supplement 17
Project Management Report
Record of Environmental Clearance (REC)
Standard Mitigation Grant (HMGP) Conditions
cc:
Jennifer Hogan, State Hazard Mitigation Officer, California Governor's Office of
Emergency Services
Jacy Hyde Ph.D., Branch Chief, California Governor's Office of Emergency Services
Jared Peri, Hazard Mitigation Grants Specialist, California Governor's Office of
Emergency Services
9/30/2022 FEDERAL EMERGENCY MANAGEMENT AGENCY HMGP-OB-01
11:13 AM HAZARD MITIGATION GRANT PROGRAM
Obligation
Disaster FEMA Amendment State Action Supplemental
No Project No No Application ID No No State Recipient
4569 11 •R 0 210 1 17 CA Statewide
Subrecipient: Rohnert Park Project Title : City of Rohnert Park Water Tank System Seismic Retrofit
Subrecipient FIPS Code: 097-62546
Total Amount
Previously Allocated
$290,190.75
Total Amount
Previously Obligated
$290,190.75
Subrecipient Management
ProjectAmount CostAmount
Total Amount Total Amount Available
Pending Obligation for New Obligation
$0.00 $0.00
Total Obligation IFMIS Date IFMIS Status FY
$290,190.75 $0.00 $290,190.75 09/21/2022 Accept 2022
Comments
Date: 09/21/2022 User Id: SSCOTT39
Comment: Approved funding for 4569-210-11 R-Sonoma County -City of Rohnert Park Water Tank System Seismic Retrofit-$290,190.75
Authorization
Preparer Name: STEVEN SCOTT
Preparation Date: 09/21/2022
HMO Authorization Name: THOMAS BERRY HMO Authorization Date: 09/21/2022
Page 1 of 1
09/30/2022
11:17 AM
Disaster
FEMA Amendment
Number
Project Number Number
4569
11 - R 0
Subrecipient:
Rohnert Park
FIPS Code:
097-62546
FEDERAL EMERGENCY MANAGEMENT AGENCY
HAZARD MITIGATION GRANT PROGRAM
Project Management Report
App ID State
210 CA
Recipient
Statewide
Project Title : City of Rohnert Park Water Tank System Seismic Retrofit
Mitigation Project Description
Amendment Status: Approved Approval Status: Approved
Project Title : City of Rohnert Park Water Tank System Seismic Retrofit
Recipient : Statewide Subrecipient : Rohnert Park
Recipient County Name :
Sonoma
Recipient County Code:
97
Recipient Place Name:
Rohnert Park
Recipient Place Code :
0
Project Closeout Date :
00/00/0000
Work Schedule Status
Amend # Description
0 Phase 1: Design and Concurrent Permitting
0 Phase 1: California Environmental QualiryAct (CEQA
0 Phase 1: NEPA Review
0 Phase 2: Construction Management RFQ
0 Phase 2: Construction Bidding & Award
0 Phase 2: Construction
0 Phase 2: Project & Grant Closeout
Subrecipient County Name : Sonoma
Subrecipient County Code : 97
Subrecipient Place Name : Rohnert Park
Subrecipient Place Code : 62546
HMGP-AP-01
Time Frame
Due Date
Revised Date
Completion Date
10M
00/00/0000
00/00/0000
00/00/0000
3M
00/00/0000
00/00/0000
00/00/0000
6M
00/00/0000
00/00/0000
00/00/0000
3M
00/00/0000
00/00/0000
00/00/0000
3M
00/00/0000
00/00/0000
00/00/0000
9M
00/00/0000
00/00/0000
00/00/0000
6M
00/00/0000
00/00/0000
00/00/0000
Approved Amounts
Total Approved Federal Total Approved Non -Federal
Net Eligible Share Percent Federal Share Amount Share Percent
$386,921.00 75.000000000 $290,190.75 25.00000000
Allocations
Allocation IFMIS IFMIS Submission ES/DFSC ES/DFSC Proj Alloc Amount Subrecipient
Number Status Date Date FY Support Req Amend Nr Fed Share Management Cost
$290,190.75 $0.0
10 A 09/21/2022 09/20/2022 2022 7829388 0
Obligations
Action IFMIS IFMIS Submission
Nr Status Date Date
Total $290,190.75
SFS SFS Suppl Project Obligated
FY Support Amend Nr Amt - Fed Share
Page 1 of 1
$0.
Subrecipient
Management Cost
Total Approved
Non -Fed Share Amount
$96,730.25
Total
Alloc Amount
$318,190.75
$318,190.75
Total Obligated
Amount
09�30/202X 09/21/202 09/21/2022 2022 78302F03DERAL6MERGEWC MANAGgM CY $0.00 $290k1Im P-01
11:17 AM HAZARD MITIGATION RANT wont_
Total $290,190.75 $0.00 $290,190.75
Page 1 of 1
09/19/2022 FEDERAL EMERGENCY MANAGEMENT AGENCY
04:42:19
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project HMGP-4569-0011-CA (4569-210-011) (1)
Title: City of Rohnert Park Water Tank System Seismic Retrofit
NEPA DETERMINATION
Non Compliant Flag: No
EA Public Notice Date:
EIS Notice of Intent
CATEX CATEGORIES
EA Draft Date:
EA Final Date:
EA Fonsi Level: CATEX
��y:U]�l�Fii71
REC-01
Comment The project would involve the seismic retrofit or replacement of two potable water tank foundations
(Tanks 1 and 2) with larger, deeper foundations and the tanks would be secured to newly drilled
foundation piers with structural anchor bolts. A generator connection to the electrical panel that runs the
booster pump, automatic transfer switch (ATS), and electrical infrastructure also would be installed at
seven tanks (Tanks 1-7) to provide emergency backup power. Hard water and electrical connections
would be replaced at Tanks 1-7 with flexible connections. The project would also add a generator
connection for each of six well pumps (Wells, 7, 11, 13, 16, 27, and 39), an ATS, a properly anchored
variable frequency drive to replace existing pneumatic tanks, and new control panels for regular and
emergency operation along with other electrical modifications necessary to complete upgrades. Phase 1
of the project would include up to eight geotechnical bores at Tank 1 (38.33037,-122.69567) and Tank
2 (38.33037,-122.69567) in previously graded, disturbed areas in downtown Rohnert Park. No
additional ground disturbance or structural activities are permitted during Phase 1 without prior notice to
FEMA. This review does not cover construction actions, which would be conducted during Phase 2 and
will require separate review.
This project has been determined to be Categorically Excluded from the need to prepare either an
Environmental Impact Statement or Environmental Assessment in accordance with FEMA Instruction
108-1-1 and FEMA Directive 108-1-1 as authorized by DHS Instruction Manual 023-01-001-01, Revision
1. Categorical Exclusions A4 (information gathering, data analysis and processing, information
dissemination, review, interpretation, and development of documents) and A7 (the commitment of
resources, personnel, and funding to conduct audits, surveys, and data collection of a minimally
intrusive nature) have been applied . Particular attention should be given to the project conditions before
and during project implementation. Failure to comply with these conditions may jeopardize federal
assistance including funding. - Iholm2 - 09/09/2022 01:21:40 GMT
Note correction in coordinates as follows: Tank 1 (38.331366,-122.696067) and Tank 2( 38.341343, -
122.697620); original coordinates (38.33037,-122.69567) provided by Subapplicant for Tank 1 nearest
cross -street. - Iholm2 - 09/19/2022 02:02:07 GMT
Catex Category Code Description
a4 (a4) Information gathering, data analysis and processing, information
dissemination, review, interpretation, and development of documents. If any of
these activities result in proposals for further action, those proposals must be
covered by an appropriate CATEX. Examples include but are not limited to: (a)
Document mailings, publication and distribution, training and information
programs, historical and cultural demonstrations, and public affairs actions. (b)
Studies, reports, proposals, analyses, literature reviews; computer modeling;
and non -intrusive intelligence gathering activities.
a7 (a7) The commitment of resources, personnel, and funding to conduct audits,
surveys, and data collection of a minimally intrusive nature. If any of these
commitments result in proposals for further action, those proposals must be
covered by an appropriate CATEX. Examples include, but are not limited to: (a)
Activities designed to support the improvement or upgrade management of
natural resources, such as surveys for threatened and endangered species,
wildlife and wildlife habitat, historic properties, and archeological sites; wetland
delineations; timber stand examination; minimal water, air, waste, material and
soil sampling; audits, photography, and interpretation. (b) Minimally -intrusive
geological, geophysical, and geo-technical activities, including mapping and
engineering surveys. (c) Conducting Facility Audits, Environmental Site
Assessments and Environmental Baseline Surveys, and (d) Vulnerability, risk,
and structural integrity assessments of infrastructure.
Selected
Yes
Yes
NOTE: All times are GMT using a 24-hour clock. Page 1 of 5
09/19/2022 FEDERAL EMERGENCY MANAGEMENT AGENCY
04:42:19
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project HMGP-4569-001 1 -CA (4569-210-011) (1)
Title: City of Rohnert Park Water Tank System Seismic Retrofit
EXTRAORDINARY
Extraordinary Circumstance Code
ENVIRONMENTAL LAW / EXECUTIVE ORDER
Description
No Extraordinary Circumstances were selected
Environmental Law/
Executive Order Status Description
Clean Air Act (CAA) Completed Project is located in a non -attainment area
Completed Coordination required with applicable state
administering agency - Review concluded
Comment
REC-01
Selected ?
The project is located in Sonoma County. The
county is within a non -attainment area for 8 hr
Ozone (2008, 2015) and PM-2.5 (2006)
according to the U.S. Environmental Protection
Agency (USEPA):
https://www3.epa.gov/airquality/greenbook/anay
o_ca.html updated, August 31, 2022 . Based on
the scope of work, the potential emissions from
project activities are clearly below de minimis
thresholds for the General Conformity rule. Thus,
the project is exempt from a conformity
determination. - Iholm2 - 09/09/2022 01:01:06
GMT
Coastal Barrier Resources Act
Completed
Project is not on or connected to CBRA Unit
(CBRA)
or otherwise protected area - Review
concluded
Clean Water Act (CWA)
Completed
Project would not affect any water of the U.S.
- Review concluded
Coastal Zone Management Act
Completed
Project is not located in a coastal zone area
(CZMA)
and does not affect a coastal zone area -
Review concluded
Executive Order 11988 -
Completed
No effect on floodplain/flood levels and
Per Flood Rate Insurance Map (FIRM) panel
Floodplains
project outside floodplain - Review concluded
06097C0879E, dated December 2, 2008, the
project is located outside the Special Flood
Hazard Area and the project is outside the
floodplain. See attached maps. - Iholm2 -
09/19/2022 01:36:33 GMT
Executive Order 11990 - Completed No effects on wetlands and project outside Per the U.S. Fish and Wildlife Service Wetland
Wetlands wetlands - Review concluded Mapper viewed on September 5, 2022, the
project is located outside of wetlands and not
likely to result in any potential direct impacts that
will adversely affect wetlands. See attached
maps. -
NOTE: All times are GMT using a 24-hour clock. Page 2 of 5
09/19/2022 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01
04:42:19
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project HMGP-4569-001 1 -CA (4569-210-011) (1)
Title: City of Rohnert Park Water Tank System Seismic Retrofit
Environmental Law/
Executive Order Status Description Comment
Iholm2 - 09/19/2022 01:36:56 GMTPer the U.S.
Fish and Wildlife Service Wetland Mapper
viewed on September 5, 2022, the project is
located outside of wetlands and not likely to
result in any potential direct impacts that will
adversely affect wetlands. See attached maps. -
Iholm2 - 09/19/2022 01:41:03 GMTPer the U.S.
Fish and Wildlife Service Wetland Mapper
viewed on September 5, 2022, the project is
located outside of wetlands and not likely to
result in any potential direct impacts that will
adversely affect wetlands. See attached maps. -
Iholm2 - 09/19/2022 01:42:10 GMT
Executive Order 12898 - Completed Low income or minority population in or near According to the Environmental Protection
Environmental Justice for Low project area Agency's Environmental Justice Screening and
Income and Minority Populations Mapping Tool (Version 2020), there are minority
(40-48%) and low-income (29-31%) populations
within 1 mile of the Tank 1 and Tank 2 project
areas. This project would not result in
disproportionately high and adverse impacts on
low income or minority populations. - Iholm2 -
09/09/2022 01:04:27 GMT
Completed No disproportionately high and adverse
impact on low income or minority population -
Review concluded
Endangered Species Act (ESA) Completed Listed species and/or designated critical The proposed action is to provide funding to the
habitat present in areas affected directly or
subrecipient for design development and
indirectly by the federal action
geotechnical boring. These actions would result
in no impacts to endangered species.
Endangered Species Act (ESA) review will need
to be completed prior to implementing any
subsequent phases of the project. The proposed
Phase 1 scope of work will not destroy or
adversely modify suitable habitat and will not
affect any other listed or proposed species under
the jurisdiction of the U.S. Fish and Wildlife
Service (USFWS). It is therefore determined the
proposed action would have "No Effect" on listed
species and consultation with the USFWS under
Section 7 of the ESA is not required. See
attached No Effect Determination. - Iholm2 -
09/09/2022 00:59:54 GMT
Completed No effect to species or designated critical
habitat (See comments for justification) -
Review concluded
Farmland Protection Policy Act Completed Project does not affect designated prime or
(FPPA) unique farmland - Review concluded
NOTE: All times are GMT using a 24-hour clock. Page 3 of 5
09/19/2022 FEDERAL EMERGENCY MANAGEMENT AGENCY
04:42:19
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project HMGP-4569-001 1 -CA (4569-210-011) (1)
Title: City of Rohnert Park Water Tank System Seismic Retrofit
Environmental Law/
Executive Order Status Description
Fish and Wildlife Coordination Completed Project does not affect, control, or modify a
Act (FWCA) waterway/body of water - Review concluded
Migratory Bird Treaty Act (MBTA) Completed Project located within a flyway zone
Completed
Magnuson -Stevens Fishery Completed
Conservation and Management
Act (MSA)
Project does not have potential to take
migratory birds - Review concluded
Project not located in or near Essential Fish
Habitat - Review concluded
National Historic Preservation Act Completed Applicable executed Programmatic
(NHPA) Agreement. Activity meets Programmatic
Allowance (enter date and # in comments) -
Review concluded
Wild and Scenic Rivers Act
(WSR)
CONDITIONS
Standard Conditions:
Completed Project is not along and does not affect Wild
and Scenic River - Review concluded
Comment
REC-01
The project is in the Flyway, however, based on
the project scope of work there is likely no
potential for take of migratory birds. - Iholm2 -
09/09/2022 01:01:42 GMT
The Phase I Undertaking was reviewed by Lisa
Holm, who meets the applicable Secretary of the
Interior Professional Qualifications Standards in
accordance with Stipulation 1.B.1.a. of the
Programmatic Agreement among the Federal
Emergency Management Agency (FEMA), State
Historic Preservation Office (SHPO) and
California Office of Emergency Services (Cal
OES) signed October 30, 2019. The Undertaking
complies with Second Tier Programmatic
Allowance II.A.5.b (geotechnical coring within
previously disturbed soils) (Appendix B) of the
Agreement. Thus, the Undertaking does not
require SHPO review or notification per
Stipulation II.A.1 of the Agreement. - Iholm2 -
09/09/2022 00:57:07 GMT
Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders.
This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to comply with all
federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may
jeopardize federal funding.
NOTE: All times are GMT using a 24-hour clock. Page 4 of 5
09/19/2022 FEDERAL EMERGENCY MANAGEMENT AGENCY REC-01
04:42:19
RECORD OF ENVIRONMENTAL CONSIDERATION (REC)
Project HMGP-4569-001 1 -CA (4569-210-011) (1)
Title: City of Rohnert Park Water Tank System Seismic Retrofit
If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archeological
resources are discovered, will immediately cease construction in that area and notify the State and FEMA.
NOTE: All times are GMT using a 24-hour clock. Page 5 of 5
Standard Mitigation Grant Program (HMGP) Conditions
FEMA Region IX, August, 2018
The following list applies to Recipients and Subrecipients accepting HMGP funds from the Federal
Emergency Management Agency (FEMA) of the Department of Homeland Security (DHS):
Applicable Federal, State, and Local Laws and Regulations. The Recipient/Subrecipient must
comply with all applicable Federal, State, and Local laws and regulations, regardless of whether they
are on this list or other project documents. DHS financial assistance Recipients and Subrecipients are
required to follow the provisions of the State HMGP` Administrative Plan, applicable Hazard
Mitigation Assistance Uniform Guidance, and Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards located in Title 2 of the Code of Federal
Regulations (CFR) Part 200, adopted by DHS in 2 CFR 3002.
2. Financial Management Systems. The Recipient and Subrecipient must maintain financial
management systems to account for and track funds, as referenced in 2 CFR 200.302.
3. Match or Cost Share. Non-federal match or cost share must comply with 2 CFR 200.306, the scope
of work (SOW), and any agreements among the Subrecipient, the Recipient, and FEMA.
4. Budget Changes. Unanticipated adjustments are permitted within the approved total cost. However,
if costs exceed the federal share, the Subrecipient must notify the Governor's Authorized
Representative (GAR) of overruns before implementation. The GAR shall submit a written request
for approval to FEMA Region IX. The subaward must continue to meet HMGP requirements,
including cost effectiveness and cost share. Refer to 2 CFR 200.308 for additional information.
5. Real Property and Land. The acquisition, use, and disposition must comply with 2 CFR 200.311.
6. Equipment. The acquisition, use, and disposition must comply with 2 CFR 200.313.
7. Supplies. Upon project completion, FEMA must be compensated for unused supplies, exceeding
$5,000 (fair market value), and not needed for other federal programs. Refer to 2 CFR 200.314.
8. Procurement. Procurement procedures must be in conformance with 2 CFR 200.318-320.
9. Monitoring and Reporting Program Performance. The Recipient and Subrecipient must submit
quarterly progress reports, as referenced in the 2 CFR 200.328 and State HMGP Administrative Plan.
10. Records Retention. In accordance with 2 CFR 200.333, financial/ programmatic records related to
expenditures must be maintained at least 3 years after the date of Recipient's final expenditure report.
11. Enforcement and Termination. If the Recipient or Subrecipient fails to comply with the award or
subaward terms, whether stated in a Federal statute or regulation, the State HMGP Administrative
Plan, subpplication, a notice of award, an assurance, or elsewhere, FEMA may take one or more of
the actions outlined in 2 CFR 200.338, including termination or partial termination of the award or
subaward outlined in 2 CFR 200.339.
12. Allowable Costs. Funds are to be used for allowable costs in compliance with 2 CFR 200.403, the
approved SOW, and any agreements among the Subrecipient, Recipient, and FEMA.
13. Non -Federal Audit. The Recipient and Subrecipient are responsible for obtaining audits in
accordance with the Single Audit Act of 1984, in compliance with 2 CFR 200.501.
14. Debarred and Suspended Parties. Recipients and Subrecipients are subject to the non -procurement
debarment and suspension regulations implementing Executive Orders 12549 and 12689, and 2 CFR
180. These regulations restrict federal financial assistance awards, subawards, and contracts with
parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in the
federal assistance programs or activities.
15. Equipment Rates. Rates claimed for use of Subrecipient-owned equipment in excess of the FEMA-
approved rates must be approved under State guidelines issued by the State Comptroller's Office or
must be certified by the Recipient to include only those costs attributable to equipment usage less any
fixed overhead and/or profit.
16. Duplication of Funding between Public Assistance (PA) and HMGP. Funding for PA Section 406
and HMGP Section 404 are permitted on the same facility/location, but the activities identified under
each program must be distinct with separately accounted funds. At closeout, FEMA may adjust the
funding to ensure the Subrecipient was reimbursed for eligible work from only one funding source.
17. Historic Properties and Cultural Resources. In compliance with 2 CFR 800, if a potential historic
property or cultural resource is discovered during construction, the Subrecipient must cease work in
the area and take all reasonable measures to avoid or minimize harm to the discovered
property/resource. During construction, the Subrecipient will monitor ground disturbance activity,
and if any potential archeological resources are discovered, will immediately cease work in that area,
and notify the Recipient and FEMA. Construction in the area may resume with FEMA's written
approval after FEMA's consultation, if applicable, with the State Historic Preservation Officer
(SHPO).
18. NEPA and Changes to the Scope of Work (SOW). To comply with the National Environmental
Policy Act (NEPA), and other Laws and Executive Orders, any change to the approved SOW shall be
re-evaluated before implementation. Construction associated with a SOW change, prior to FEMA
approval, may be ineligible for funding. Acceptance of federal funding requires environmental
permits and clearances in compliance with all appropriate federal, state and local laws, and failure to
comply may jeopardize funding.
Within their authority, the Recipient and Subrecipient must use of all practicable means, consistent
with other essential policies, to create and maintain productive harmony for people and nature, and
fulfill the social, economic, and other needs of present and future generations of Americans.
2
CONSULTANT SERVICES AGREEMENT
RE: WATER TANK AND WELL SYSTEM SEISMIC RETROFIT DESIGN
PROJECT NO.2020-17
This AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is entered into as
of the day of 2024, by and between the City of Rohnert Park ("City"), a
California municipal corporation, and GHD, Inc. ("Consultant"), a California corporation, with
reference to the following facts, understandings and intentions.
Recitals
WHEREAS, City desires to obtain engineering design services for the Water Tanks and
Wells Seismic Retrofit Project No. 2020-17; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3, subject to the terms and conditions of this Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. Cam. The City Manager or his/her designee shall represent City
for all purposes under this Agreement, except where approval for the City is specifically required
by the City Council. The Senior Engineer, Julian De Anda, P.E. is hereby designated as the
project manager ("Project Manager"). The Project Manager shall supervise the progress and
execution of this Agreement.
B. Consultant. Consultant shall assign Tom Frisher to have overall
responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals as the
City through its staff may determine from time to time, Consultant shall perform the services set
out in the "Scope of Work" attached hereto as Exhibit A and incorporated herein by reference.
Page 1 of 16
OAK #4858-0652-4811 (Rev.10/23)
B. Time of Performance. Consultant's services are to commence upon
receipt of a written notice to proceed from City, but in no event prior to receiving a fully
executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. Consultant's services are to be completed not later than
December 31, 2024. Consultant shall perform its services in accordance with the schedule
attached hereto as Exhibit A. Any changes to these dates in either this Section 3 or Exhibit A
must be approved in writing by the City.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed: (1) with due diligence, using its best efforts
to perform and coordinate all activities in a timely manner; (2) in accordance with all applicable
legal requirements; and (3) with the standard of quality ordinarily expected of competent
professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fails
to make such correction in a timely manner, City may make the correction and charge the cost
thereof to Consultant.
4. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Consultant, including both
payment for professional services and reimbursable expenses, shall be at the rate and schedules
attached hereto as Exhibit B, and incorporated herein by reference. However, notwithstanding
the foregoing, Consultant shall be required to complete all work identified in Exhibit A in an
amount not to exceed the total cost identified in Exhibit B, and in no event shall the amount City
pays Consultant exceed five -hundred thirty-nine thousand, one -hundred and twenty nine
Dollars ($539,129). The City's payment under this Agreement shall not be deemed a waiver of
unsatisfactory work, even if such defects were known to the City at the time of payment.
B. Timing of P"ment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation demonstrating work performed
during the billing period and shall conform to Federal Funding invoicing requirements, if
applicable. Except as otherwise provided herein, City shall make payment, in full, within thirty
(30) days after City's approval of the invoice.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted and unencumbered
appropriation of the City. In the event the City has not appropriated sufficient funds for payment
of Consultant services beyond the current fiscal year, this Agreement shall cover only those costs
incurred up to the conclusion of the current fiscal year; payment for additional work is
conditional upon future City appropriation.
C. Changes in Compensation. Consultant will not undertake any work that
will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without prior
written amendment to this Agreement. City shall have the right to amend the Scope of Work
Page 2 of 16
OAK #4858-0652-4811 (Rev.10/23)
within the Agreement by written notification to Consultant. In such event, the compensation and
time of performance shall be subject to renegotiation upon written demand of either party to the
Agreement. Consultant shall not commence any work exceeding the Scope of Work without
prior written authorization from the City. Failure of Consultant to secure City's written
authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether by way of compensation, restitution,
quantum meruit, etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums under
the federal Social Security Act, any applicable unemployment insurance contributions, Workers
Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes
or assessments now or hereafter in effect and payable by reason of or in connection with the
services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no premium or
enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours
per work week, or work performed during non-standard business hours, such as in the evenings
or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on
a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it
be in the form of sick leave, administrative leave, or for any other form of absence.
F. Litigation Support. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the
action is brought by Consultant or is based upon Consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
5. Term. This Agreement shall commence upon its execution by both parties and
shall continue in full force and effect until completed, amended pursuant to Section 19, or
otherwise terminated as provided herein.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
any, shall be subject to the Project Manager's inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by Consultant under the Agreement shall be vested in City, none of which
shall be used in any manner whatsoever by any person, firm, corporation, or agency without the
expressed written consent of the City. Consultant shall assume no responsibility for the
unintended use by others of such final work products which are not related to the scope of the
services described under this Agreement. Basic survey notes and sketches, charts, computations,
and other data prepared or obtained under the Agreement shall be made available, upon request,
to City without restriction or limitations on their use. Consultant may retain copies of the above -
Page 3 of 16
OAK #4858-0652-4811 (Rev.10/23)
described information but agrees not to disclose or discuss any information gathered, discussed
or generated in any way through this Agreement without the written permission of City during
the term of this Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest Requirements.
A. Consultant covenants and represents that neither it, nor any officer or
principal of its firm, has, or shall acquire any investment, income, business entity, interest in real
property, or other interest, directly or indirectly, which would conflict in any manner with the
interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant's services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent, or subcontractor without the express
written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
B. Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(1) will not have the power to make any governmental decision,
including whether to: approve any rates, rules, regulations, policies, standards, or guidelines of
the City or any of its subdivisions; adopt or enforce any laws; issue, deny, suspend, or revoke
any permit, license, application, certificate, order, or any similar authorization or entitlement;
authorize, modify, or renew any form of City contract; grant approval to any City contract
specifications on behalf of the City; or grant City approval for any plans, designs, reports, or
similar; and
(2) will not participate in the making of any governmental decision in
the equivalent of a staff capacity. For the purposes of this provision, "participating in a
governmental decision" includes providing information, an opinion, or a recommendation
directly to any person at the City empowered to make a decision on behalf of the City without
significant intervening substantive review; and
(3) will not perform the same duties for the City that would otherwise
be performed by a staff member required to report under the City's conflict of interest code.
(2 Cal. Code Regs. § 18700.3.)
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee or agent of the City shall be personally liable to
Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by
Page 4 of 16
OAK #4858-0652-4811 (Rev.10/23)
law, the City shall have no liability or responsibility for any accident, loss, or damage to any
work performed under this Agreement whether prior to its completion or acceptance or
otherwise.
11. Indemnity.
A. Indemnification. To the fullest extent permitted by law, Consultant shall,
at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City)
and hold harmless City and any and all of its officers, officials, employees, agents and volunteers
("Indemnified Parties") from and against any and all liability (including liability for claims,
demands, damages, obligations, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual,
alleged or threatened, including attorneys' fees and costs, court costs, interest, defense costs and
expert witness fees) of any nature ("Liability"), whether actual, alleged or threatened, which
arise out of, pertain to, or relate to the performance or failure to comply with this Agreement,
regardless of any fault or alleged fault of the Indemnified Parties.
I. For design professionals (as that term is defined by statute) acting
within the scope of their professional capacity, to the fullest extent permitted by law, Consultant
shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the
City) and hold harmless any Indemnified Parties from and against any and all Liability, whether
actual, alleged or threatened, which arise out of, pertain to, or relate to Consultant's negligence,
recklessness, or willful misconduct, or as may be provided by statute in Civil Code § 2782.8, as
may be amended from time to time.
2. The only exception to Consultant's responsibility to indemnify,
protect, defend, and hold harmless the Indemnified Parties from Liability is due to the active
negligence or willful misconduct of City or its elective or appointive boards, officers, agents and
employees.
B. Scope of Obli ag tion. Consultant's duty to indemnify, protect, defend and
hold harmless as set forth in this Section II shall include the duty to defend (by counsel
reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker's compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
Agreement. This indemnification shall be regardless of and not in any way limited by the
insurance requirements of this contract. This indemnification is for the full period of time
allowed by law and shall survive the termination of this agreement. Consultant waives any and
all rights to express or implied indemnity against the Indemnified Parties concerning any
Liability of Consultant arising out of or in connection with the Agreement or Consultant's failure
to comply with any of the terms of this Agreement.
C. Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this
Section II shall not be excused because of Consultant's inability to evaluate Liability, or
because Consultant evaluates Liability and determines that Consultant is not or may not be
Page 5 of 16
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liable. Consultant must respond within thirty (30) calendar days to any tender by the City, unless
the time for responding has been extended by an authorized representative of the City in writing.
If Consultant fails to timely accept such tender, in addition to any other remedies authorized by
law, as much of the money due or that may become due to Consultant under this Agreement as
shall reasonably be considered necessary by the City may be retained by the City until
disposition has been made of the matter subject to tender, or until Consultant accepts the tender,
whichever occurs first. Consultant agrees to fully reimburse all costs, including but not limited
to attorney's fees and costs and fees of litigation incurred by the City in responding to matters
prior to Consultant's acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City and shall have responsibility for
and control over the details and means of providing its services under this Agreement.
Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation
and services necessary for the successful completion of the services under this Agreement. As
an independent contractor, Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it
may have to any such rights. Consultant, its officers, employees and agents shall not have any
power to bind or commit the City to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession to
comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant's subcontractors (if any)
shall, to the extent required by the California Labor Code, pay not less than the latest prevailing
wage rates to workers and professionals as determined by the Director of Industrial Relations of
the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of
the applicable wage determination are on file at the City's office of the City Clerk.
D. Injury and Illness Prevention Program. Consultant certifies that it is aware
of and has complied with the provisions of California Labor Code § 6401.7, which requires
every employer to adopt a written injury and illness prevention program.
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E. Business Licenses. Unless exempt by law, Consultant and all
subcontractors shall have acquired, at Consultant's expense, a business license from the City in
accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City's issuance of an
authorization to proceed with the Services. Such license(s) shall be kept valid throughout the
term of this Agreement. City may withhold compensation from Consultant until such time as
Consultant complies with this section.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by City or as required by law.
15. Assignment; Subcontractors; Employ
A. Assignment. Consultant shall not assign, delegate, transfer, or convey its
duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in
or to the same or any part thereof without the City's prior written consent, which shall be in the
City's sole discretion. Any assignment without such approval shall be void and, at the City's
option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employees. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
are deemed to be employees of Consultant, and Consultant agrees to be responsible for their
performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
16. Insurance. Without limiting Consultant's indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days' notice comply with any changes in the
amounts and terms of insurance as may be required from time -to -time by City's risk manager.
17. Termination of Agreement; Default.
A. This Agreement and all obligations hereunder may be terminated at any
time, with or without cause, by the City upon five (5) days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this Agreement
within the time and in the manner herein provided or otherwise violates any of the terms of this
Agreement, in addition to all other remedies provided by law, City may terminate this
Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
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OAK #4858-0652-4811 (Rev.10/23)
satisfactorily rendered by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of Consultant's breach of the Agreement.
C. In the event City terminates this Agreement without cause, Consultant
shall be entitled to any compensation owed to it up to the time of such termination, it being
understood that any payments are full compensation for services rendered prior to the time of
payment.
D. Upon termination of this Agreement with or without cause, Consultant
shall turn over to the City Manager immediately any and all copies of studies, sketches,
drawings, computations, and other data, whether or not completed, prepared by Consultant or its
subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this
Agreement. Such materials shall become the permanent property of the City. Consultant,
however, shall not be liable for City's use of incomplete materials nor for the City's use of
complete documents if used for other than the project contemplated by this Agreement.
18. Suspension. City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of Consultant to perform any provision of this
Agreement. Consultant will be paid for satisfactory services performed prior to the date of
suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort, and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
22. Time Is of the Essence. Time is of the essence in this Agreement. Upon receipt
of a written notice from City to proceed with work required by this Agreement, Consultant shall
immediately commence work to perform the services required in accordance with the schedule
of work. In the event that the Agreement does not include a fixed schedule for completion of
work, Consultant shall diligently prosecute all work until completion.
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23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first-class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth below. Either party
may change its address by notifying the other party in writing of the change of address. Notice
shall be deemed communicated within seventy-two (72) hours from the time of mailing if mailed
as provided in this section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
If to Consultant: GHD, Inc.
2235 Mercury Way, Suite 150
Santa Rosa, CA 95407
24. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City and all documents and records
which demonstrate performance under this Agreement for a minimum period of three (3) years,
or for any longer period required by law, from the date of termination or completion of this
Agreement.
B. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Consultant's address indicated for receipt of notices in this
Agreement.
C. City may, by written request by any of the above -named officers, require
that custody of the records be given to the City and that the records and documents be
maintained in the City Manager's office.
25. Agreement Is Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or
national origin. Consultant will take affirmative action to ensure that applicants are treated
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during such employment without regard to race, religion, age, sex, creed, color, sexual
orientation, marital status, or national origin. Such action shall include, but shall not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. Consultant further agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
27. Non -Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
28. City Not Obligated to Third Parties. The City shall not be obligated to or liable
for payment hereunder to any parry other than Consultant.
29. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such parry may have hereunder. All remedies
permitted or available under this Agreement, or at law or in equity, are cumulative and
alternative. As a condition precedent to commencing legal action involving a claim or dispute
against City arising from this Agreement, Consultant shall comply with the claims -presentation
requirements under the Government Tort Claims Act, California Government Code Sections
900, et seq. and the Rohnert Park Municipal Code.
30. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
31. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
32. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
The parties hereby expressly agree to the use of electronic signatures, which shall be deemed to
have the same effect as an original - gnature.
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33. News Releases/Interviews. All Consultant and subcontractor news releases,
media interviews, testimony at hearings and public comment shall be prohibited unless expressly
authorized by City.
34. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
35. Authorijy. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK
By:
Marcela Piedra, City Manager
Date:
Per Resolution No. 20 -_adopted by the Rohnert
Park City Council at its meeting of January
2024
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
GHD, INC.
By: Casey Raines
Title: Linear Infrastructure Business Group Leader
Date:
GHD, INC
By: J. Duncan Findlay
Title: Chief Counsel_
Date:
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EXHIBIT A
Scope of Work and Schedule of Performance
[to be inserted]
Exhibit A
OAK #4858-0652-4811 (Rev.10/23)
City, its officers, officials, employees, or volunteers shall be in excess of Consultant's insurance
and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with
notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said
Consultant may acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be necessary to effect this
waiver of subrogation, but this provision applies regardless of whether the City has received a
waiver of subrogation endorsement from the insurer.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require
Consultant to provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention. The policy language shall provide, or
be endorsed to provide, that the self -insured retention may be satisfied by either the named
insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current
A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims -made basis:
I. The Retroactive Date must be shown and must be before the date of the contract or the
beginning of contract work;
2. Insurance must be maintained and evidence of insurance must be provided for at least
five (5) years after completion of the contract of work; and
3. If coverage is canceled or non -renewed, and not replaced with another claims -made
policy form with a Retroactive Date prior to the contract effective date, Consultant must
purchase "extended reporting" coverage for a minimum of five (5) years after completion
of contract work.
Verification of Coverage
Consultant shall furnish the City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage
required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing all policy endorsements to City before work begins. However, failure to obtain the
required documents prior to the work beginning shall not waive Consultant's obligation to
provide them. The City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at any time.
Exhibit C
OAK #4858-0652-4811 (Rev.10/23)
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the and a
duly authorized representative of the firm of
whose address is and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
Date
Signature
OAK #4858-0652-4811 (Rev.10/23)
Scope of Work
Task 1- Project Management
GHD will provide project management services during the
project planning, final design, bid and construction phases
assumed to last twelve (12) months with Notice to Proceed
of December 15, 2023. The following summarizes our
project management activities:
1.1. Project Coordination.
Project coordination with the City's Department of Public
Works' staff, stakeholders, subconsultants, and project
team.
1.2. Project Staffing.
Evaluate and assign staff as needed to meet project work
demands, quality standards and schedule requirements.
Staff will be brought in at the appropriate time depending
on the task and the same staff will be assigned for the
project various phases for efficient delivery and to avoid
duplication of roles.
1.3. Project Progress.
Evaluate and track the project progress on scope,
schedule, and budget. Prepare monthly project activity
reports (brief cover letter with summary of activities
accomplished and status) to be provided with each of our
monthly invoices during the project. These cover letters
will provide the City with a brief description of the activities
completed during the previous month, discuss near
future activities, flag critical actions and report of percent
complete of tasks and task completion status.
1.4. Project Work Plan.
Develop a detailed Project Work Plan for the team to use as
a basis for project execution. The Work Plan will include the
following, and will be discussed with the City at the project
kickoff meeting:
— Project background, purpose, and measures of success
— Project risks
— Funding sources and budget constraints
— Project completion schedule and key milestones
— Project team organization, contact information and
communication protocol
— Detailed scope of services
— Project invoicing requirements, budget estimates and
charge codes (for consultant team)
— City standards and consultant standards (as applicable)
GHD will attend and support project meetings during the
project. The listing of the meetings and their scope is
provided under the tasks that follow.
Deliverables
— Project Work Plan
— Project Progress Reports accompanying each month's
invoices
Task 2 - Project Assessment
2.1. Project Kickoff Meeting.
GHD's project manager, project engineer and lead
structural and electrical engineers will attend the Project
kickoff meeting (Meeting 1) with the City to kick off the
Project and discuss the Project Work Plan.
2.2. GHD will review all attachments included in this
RFP.
This review will inform the direction for the water tank and
well sites, define the project goals and help confirm the
scope of work for the project and will also focus on any
gaps or missing information that are needed in order to
complete the design. GHD will review existing available
record drawings of the facilities and assess the current
condition of the well and tank sites as it applies to current
seismic building code requirements. GHD will review any
additional existing project files provided by the City. GHD
will meet with City staff in person to discuss project details.
GHD will review the following existing assessment reports
as a basis to finalize the design.
2.3. Well Assessment
Well Assessment Technical Memo by Brelje and Race
Consulting. Engineers (BRCE) dated July 7, 2022, including
well assessment: electrical, security, SCADA, control,
instrumentation, and telemetry by SyCal Engineering Inc.
dated March 23, 2022.
Tank 2 site - Tank that will be seismically evaluated for
potential foundation retrofit and the control building that
will be evaluated for retrofit or replacement.
GHD I City of Rohnert Park I Design of Water Tank and Well System Seismic Retrofit Project 123
2.4. Preliminary Seismic Evaluation Report
3.3 Engineering Technical Report
Preliminary Seismic Evaluation Report by ZFA Structural
Engineers dated December 3, 2020, for Water Tanks No.1
and No.2.
2.5. Review and Incorporate BRCE's 75% Drawings
The City previously started design on the six groundwater
well sites identified in this project. Plans were completed
to approximately 75 percent by BRCE. No technical
specifications or construction cost estimates were
generated. GHD will review these BRCE plans and will
perform its own checks and will attempt to use much of the
existing design to generate 100% PS&E. GHD will use the
standardized controls design already included in the plan
set. Existing CAD drawings of BRCE's plans will be provided
by the City to G H D.
Task 2 Deliverables
- Review summary of the existing documents provided
by the City.
Task 3 - Design Planning
The design will include the following disciplines as part of
the GHD team: surveying, civil, geotechnical, structural
and electrical engineering consulting services. GHD will
include all other professional design disciplines required to
provide the City with a complete and ready to bid design
of the plans, technical specifications, and construction
cost estimate (100% PS&E). In general, GHD will attempt to
standardize items including electrical, controls, chemical
processes and other features that are common to all the
facilities. GHD shall also provide documents required
for permitting and Stormwater Pollution Prevention Plan
(SWPPP) documents for the Project.
3.1 Visit Tank and Well Sites
GHD will visit groundwater well and water storage tank sites
to assess the condition of the exiting assets that are part of
the project, collect information required for the design to
move forward and get familiar with the project.
3.2 Tank and Well Seismic Code Analysis
GHD will complete a building, tank and well code analysis
to confirm the work required to retrofit the facilities
meets current building, structural, electrical and all other
applicable code requirements. Buildings that will be
evaluated to determine the need for seismic rehabilitation
will be evaluated in accordance with the American Society
of Civil Engineers Seismic Evaluation and Retrofit of
Existing Buildings (ASCE 41-17). Rehabilitation or new
construction of building structures, pipe supports, and
generator slab foundations will be designed in accordance
with the 2022 California Building Code (2022 CBC). Water
tank analysis and retrofit will be in accordance with AWWA
D100-21 Welded Carbon Steel Tanks for Water Storage
(AWWA D100-21).
GHD will prepare an engineering technical memorandum
(Tech memo 1) to City staff, for review and approval,
summarizing the proposed design for this project. The
technical memo will include findings from the assessment
of the sites, conclusions from review of prior reports, listing
of alternatives, selection of improvements for each site,
considerations to carry forward into the final design phase
and other cost, quality and schedule considerations to
inform selection of the direction for each tank and well
site included in this Project. GHD will engage City staff to
answer any questions and feedback required to finalize the
engineering technical memorandum.
3.4 Meeting 2 with the City
GHD will present the results of Tech Memo 1 to the City
in a meeting (Meeting 2) to solicit input and confirm in
collaboration with the City the aimed scope for the design
3.5 Potholing
Potholing for utilities in the location of work at each
job site. GHD will use Subtronic Corporation for utility
identification and potholing. Location of utilities will be
by electromagnetic field induction. Ground penetrating
radar will be used. Inclusions are: metallic utilities, i.e.,
electric, telephone, gas and water. Non-metallic utilities
with tracer wire visible. Sewer and drain lines with minimum
4" cleanout or manhole access will be located by inserting
a transmitter. GHD's subconsultant will be responsible for
requesting utility as-builts from the City and all other utility
providers in the area (e.g., PG&E) and placing the utilities
on the plans. Also, the requirement that the contractor
pothole for utilities shall be included in the specifications.
3.6 Topographic Survey
GHD will use Cinquini & Passarino to complete a
topographic survey for the sites that are part of this
project. The topographic survey will be at a drawing scale
of 1 inch =10 feet or 1 inch = 20 feet, as applicable, unless
otherwise requested, with a one foot contour interval. The
topographic survey will include the following:
- The topographic survey coverage area will include
the fenced areas for water tanks 1 through 7, and well
numbers 7,11,13,16, 27, and 39.
- Topographic survey will include all necessary work to
produce a topographic map, including features such as,
but not limited to; building corners and elevations, curb
lines, water meters, sewer cleanouts, valves, manholes
(including rim, invert and pipe information), utility
markings on the pavement, utility poles and electrical
cabinets, driveway and doorway locations, sidewalks,
trees four (4) inches and larger, retaining wall, fence
lines, and any other pertinent information that could
apply to the project during design.
GHD I City of Rohnert Park Design of Water Tank and Well System Seismic Retrofit Project 124
- Cinquini & Passarino will prepare individual CAD files for
each site and will phase the delivery of the mapping as
they are complete.
- Topographic survey will be provided on North American
Vertical Datum of 1988, as established by GNSS
observations.
- Topographic surveys will horizontally relate to California
Coordinate System of 1983, Zone II, Epoch 2017.50.
3.7 Geotechnical Investigation and Report
GHD will use RGH to complete ageotechnical site
investigation followed by a geotechnical report for the sites
included with this project. The geotechnical report and the
findings in it will guide the design of the facilities included in
this project. The geotechnical report will become available
to the City as one of the project's deliverables.
RGH will review selected published geologic data and their
geotechnical reports for the Rohnert Park area. In addition,
RGH will review geotechnical information available from the
City. After reviewing available information, RGH will explore
the subsurface conditions at tanks 1 and 2 by drilling one
boring at each location to about 50 feet deep using a
truck -mounted drill rig. RGH will explore the other five tank
locations and six well locations by drilling one boring to
about 10 feet deep at each location with one boring drilled
for tank 5 and well 27. These borings will also be drilled
with a truck -mounted drill rig. Prior to drilling, RGH will
mark their exploration locations with white paint and notify
Underground Services Alert (USA/811). USA members will
mark their facilities within the area of RGH borings. The
GHD team anticipates that the City will respond to the USA
ticket and mark their facilities. RGH will confirm with the
City that they have marked their facilities prior to drilling. In
addition, as required by Permit Sonoma for borings deeper
than 15 feet, RGH will obtain adrilling permit.
RGH will log the borings and obtain relatively undisturbed
samples for visual examination, classification, and
laboratory testing. The borings less than 15 feet deep
will be backfilled with the cuttings from drilling. The
borings deeper than 15 feet will be backfilled with
cement-bentonite grout as required by Permit Sonoma.
Selected samples representative of the material types
encountered will be laboratory tested to determine certain
characteristics pertinent to our analysis. These may
include moisture content, dry density, shear strength, and
classification (Atterberg limits and percent of silt and clay).
Based on the geologic literature review and analysis of the
field and laboratory work, RGH will develop the following
information:
1. A brief description of the soil and groundwater
conditions observed during our study
2. Specific conclusions and recommendations regarding:
• A discussion of seismic hazards that may affect the
proposed improvements
• Seismic design criteria per guidelines in 2022 CBC.
• Primary geotechnical engineering concerns and
mitigating measures
• Site preparation and grading including treatment of
weak and/or expansive surface soil
• Alternative foundation types, design criteria, and
settlement behavior
• Support of concrete slabs on grade
• Backfilling of utility trenches
• Geotechnical engineering drainage improvements
• Supplemental geotechnical engineering services
RGH will consult with GHD and the entire design team
during the work and will function as an integrated unit
to transmit preliminary design data as needed. Upon
completion, RGH will present the results of their study
in a written report including summaries of the field and
laboratory work. After submitting our report, RGH will be
available for on -call consultation during design.
3.8. SWPPP
GHD will complete a Stormwater Pollution Prevention
Plan (SWPPP) for the sites affected by the improvements
selected for this project.
Task 3 Deliverables
- Potholing results
- Sealed hardcopy of Cinquini & Passarino Topographic
Survey Map. The AutoCAD Civil3D ".dwg" used to create
the hardcopy will also be provided.
- RGH Geotechnical Report
- Engineering Technical Memorandum
- Stormwater Pollution Prevention Plan, SWPPP
Task 4 - Design PS&E
The following information will be contained in the work by
GHD in the following sub -tasks:
1. Seven (7) Water Tanks:
a. Tank No. 1: GHD will be responsible for designing a
tank foundation retrofit per the grant application,
relocating cathodic protection, performing
electrical upgrades to control facility, designing
for standardized flexible connections to portable
generators, upgrading the control panels in
the facility, replumbing or use of prefab skid
for plumbing, designing for security camera
infrastructure, designing for new slab foundations
for future permanent or portable generators, and
rehabilitating or replacing existing building.
GHD I City of Rohnert Park I Design of Water Tank and Well System Seismic Retrofit Project 25
b. Tank No. 2: GHD will be responsible for designing
a tank foundation retrofit per the grant application,
relocating cathodic protection, performing
electrical upgrades to control facility, designing
for standardized flexible connections to portable
generators, upgrading the control panels in
the facility, replumbing or use of prefab skid
for plumbing, designing for security camera
infrastructure, designing for new slab foundations
for future permanent or portable generators, and
rehabilitating or replacing existing building.
c. Tanks No. 3-7: GHD will be responsible for
performing electrical upgrades to control
facility, designing for standardized flexible
connections to portable generators (only applies
to Tanks No.1-4), upgrading the control panels
in the facility, designing for security camera
infrastructure, designing for new slab foundations
for future permanent or portable generators, and
rehabilitating or replacing existing building.
2. Six (6) Water Wells (Well No.7, No.11, No.13, No.16,
No.27 & No.39)
GHD will be responsible for performing electrical
upgrades to control facility, designing for standardized
flexible connections to portable generators, upgrading
the control panels in the facility, designing for security
camera infrastructure, replacing pneumatic tanks
with variable frequency drives, designing for new
slab foundations for future permanent or portable
generators, and rehabilitating or replacing existing
building.
GHD will prepare design development documents. This will
include, but is not limited to:
1. Topographic surveys as required to properly design
retrofit all tanks and well sites.
2. Prepare construction documents including full
size drawings, technical specifications, engineer's
construction cost estimate, and estimated
construction time schedule.
3. Time schedule for design and construction.
Electrical Engineering Design: GHD will perform well
and tank site infrastructure upgrades to be compliant with
the 2022 CBC and 2022 California Energy Code, Title 24,
Part 6. The electrical design will be coordinated with the
other project disciplines to ensure that all equipment and
devices are accounted for in the electrical design. Pump
motor horsepower will be confirmed, and values will be
used for final sizing of panel bussing, VFD current ratings,
cabling/wiring, generator capacities, and protective
device ratings. Generator kW rating for each site, based
on pump motor horsepower, will be coordinated with the
City's preferred generator manufacturer's sizing software
to ensure that electrical sizing is adequately correlated to
estimated overall physical dimensions for the proposed
generator set for each well.
The preliminary single -line diagram will be updated to be
made compliant with PG&E and California Electrical Code
requirements. A 3-way manual transfer switch, like what is
being installed at the City's three sewage pump stations,
will be added to the diagram. The manual transfer switches
will have capability to connect either a portable generator
to the pump station loads, or to connect a load bank to
the permanent generator for maintenance testing. Using a
single -go-by single -line diagram will ensure uniformity from
site -to -site. This uniformity should lead to reduced initial
installation cost due to contractor familiarity, and lead to
reduced ongoing maintenance costs due to staff familiarity
and potentially reduced quantity of spare parts needed to
be kept on hand.
The Process and Instrumentation Diagram (P&ID) will be
reviewed for intent and completeness. GHD will coordinate
with the City and with SyCal Engineering to ensure that the
required functionality is indicated.
Equipment and other project electrical elements identified
in the common electrical single -line diagram, in the
common process and instrumentation diagram, and in the
standard details will be applied to each individual well site
plan. The conduit and conductor schedule will be fully
developed, with associated circuit tags applied to the
conduit routing shown on the plans.
Structural Engineering Design: GHD will perform well and
tank infrastructure upgrades and retrofits to meet current
Seismic Building Code Requirements. Water tank retrofit
will be in accordance with AWWA D100-21 Welded Carbon
Steel Tanks for Water Storage (AWWA D100-21). Building
structures, pipe supports, and generator slab foundations
will be designed in accordance with the 2022 CBC.
The water tank reservoirs included in this scope are tanks
one (1) through seven (7). GHD will perform aseismic
analysis of existing tanks Nos.1 and 2. The feasibility of
foundation retrofit incorporating drilled piers at these water
tanks will be checked. Alternate methods of foundation
retrofit for the tanks will be evaluated to determine the
most practical and cost-effective retrofit design. Possible
alternates to increase the overturning capacity of the
reservoirs include, but are not limited to, a system of helical
screw anchors in lieu of drilled piers or an extension of the
existing ring wall foundations. Tank shells non -compliant
with AWWA D100 requirements will be strengthened.
The buildings included in this scope are located at well
sites 7,11,13,16, 27, and 39, and at tank sites 1 through
7. GHD's structural engineer will walk these sites to
inspect and evaluate the existing buildings to determine
whether to rehabilitate or replace. Existing buildings will
be evaluated in accordance with the American Society of
Civil Engineers Seismic Evaluation and Retrofit of Existing
Buildings (ASCE 41-17). The results will be documented in
a technical memorandum with an engineer's construction
cost estimate for both rehabilitation and replacement. The
City will then be able to decide which buildings they elect
GHD City of Rohnert Park Design of Water Tank and Well System Seismic Retrofit Project 26
to replace and which they determine to rehabilitate. For
the buildings the City elects to replace, GHD will perform
gravity, seismic, and wind calculations and complete the
design for the proposed new well buildings detailed in
sheets 41-45 of the Brelje & Race improvement plans.
4.160% PUE
GHD will deliver sixty percent (60%) complete plans,
specifications and cost estimate. The plans/drawing
documents in this task will include, General notes,
Site, Demolition, Civil/Drainage, Structural, Electrical,
Instrumentation (I&C), Typical Details. Technical
specifications for major equipment will be included in
this submittal. A 60% construction cost estimate will be
included.
4.2 Meeting 3 - 60% Design
GHD will attend a meeting with the City's staff to present
the 60% set of documents (PS&E) and to discuss the items
that are included in the design, to answer any questions
and to obtain direction and comments from City staff. The
comments will be carried forward to the Building Permit
phase and to the 100% design phase that follow.
4.3 Building Permit/Construction Documents
GHD will deliver Building Permit plans, specifications and
cost estimate for Building Permit approval. The plans/
drawing documents in this task will include: General Notes,
Special Notes, Site Improvements, Demolition, Civil/
Drainage, Structural, Electrical, Instrumentation (I&C),
Typical Details. Technical specifications for materials,
major equipment and fittings will be included in this
submittal.
4.4. and 4.5 Building Permits and Construction
Documents
GHD will be responsible for the following:
— GHD will prepare, generate and submit all documents
and six (6) hard copies to the Building Department, as
required by the building permit application. GHD will
keep the City's project engineer informed on process.
— Include all required/requested building department
information on the drawings as noted in the building
permit application and any other checklists.
— GHD will make required document and drawings
revisions and resubmittals as required by the building
permit plan check process to obtain City Building
Permit for Construction. GHD assumes the same
building department plan checker will be reviewing
the building permit submittals. These resubmittals are
limited to a maximum of two (2) resubmittals to the
building department.
4.6.100% Design Construction Documents.
GHD will provide the City with two iterations (sub task 4.1
60% and subtask 4.7100%) of the design development
package (PS&E) for review; submittal to the Building
Department for building permit will be between the 60%
and 100% submittal so that all the building department
comments are addressed once 100% PS&E are completed.
— GHD will deliver a one hundred (100%) complete
plans, specifications and cost estimate. The plans/
drawing documents in this task will include all material
required for a biddable set and will include drawings
in these categories: Cover sheet, Abbreviations,
General Notes, Special Notes, Site Plan, Site
Improvements, Demolition, Civil/Storm Drain, Grading/
Drainage, Structural/Seismic, Electrical, Mechanical,
Instrumentation (I&C), Typical Details. Technical
specifications for all materials, all equipment and all
piping/fittings will be included in this submittal.
— GHD will develop a schedule with deadlines and
milestones that meet CalOES project required
deadlines
— GHD will develop a bid schedule that will match the
grant application for grant -funded items
— GHD will meet with City staff in person to discuss
project details
4.7 Advertisement of Bid Package
GHD will support the City in advertising the Project for
construction.
Task 4 Deliverables
— 60% Design Drawings
— 60% Design Specifications
— 60% Design Cost Estimate
— 100% Design Drawings
— 100% Design Specifications
— 100% Design Cost Estimate
— 100% Design Drawings
— Final Drawings (GHD anticipates 88 sheets)
— Final Design Specifications
— Final Design Cost Estimate
GHD City of Rohnert Park Design of Water Tank and Well System Seismic Retrofit Project 27
Task 5 - Project Bidding
1. GHD will assist the City with the formal project bidding
process that meets CalOES requirements, following
the FEMA Hazard Mitigation Assistance Guidance
Manual.
2. GHD will attend a non -mandatory pre -bid job walk with
prospective bidders.
3. GHD will assist the City with written responses to
technical questions/clarifications during project
bidding process.
4. GHD will assist the City with Issuance of addenda as
directed by the City.
5. GHD will issue the Conformed Set of Drawings.
Task 5 Deliverables
— Pre -bid job walk minutes
— Responses to bidder questions/clarifications
— Bid addenda
— Conformed drawings and specifications
Assumptions and Exemptions
Task 6 - Consultant Services During
Construction
1. GHD will attend pre -construction meeting.
2. GHD will assist the City with responses to all technical
RFIs during construction.
3. GHD will consultant to assist the City with the review
and approval of project submittals.
4. GHD will consultant to assist the City with construction
change orders.
5. GHD will assist with completion of punch list items.
6. GHD will prepare record drawings and provide the City
with final digital copies of the record -drawings.
Task 6 Deliverables
— Pre -construction meeting minutes
— Responses to contractor RFIs
— Review comments to contractor submittals
— Review comments to contractor change order requests
— Punchlist comments
— Final record drawings
1. GHD will have as-builts and any existing utility drawings for all sites including structures, utilities, infrastructure, tanks
and wells from the City
2. GHD anticipates that the City will respond to the USA ticket and mark their facilities.
3. In reference to utility potholing, GHD assumes access will be granted to all places requiring admission for the purpose
of tracking and identifying the utilities.
4. GHD and Cinquini & Passarino do not anticipate performing any boundary or right-of-way surveys as part of this
project and as part of this scope of work.
5. GHD and Cinguini & Passarino assume City personnel will be available to provide access to at least two sites per day
for the purposes of topographic surveying.
6. SCADA infrastructure at each site will be limited to the replacement of existing PLC hardware at each well site.
Upgrades will consist of hardware expansion to accommodate additional instrumentation and status signals, plus
addition of security cameras. Data transmission to the central monitoring site will utilize existing antennas and masts.
Screen development at the central site will be limited to adding new instruments, equipment statuses, and camera
video. Central HMI software and server hardware will otherwise remain as -is.
7. The City will take the lead regarding the possible requirement for a SWPPP, if needed, based on area disturbed for the
entire project.
8. The project scope and hour allocation assume notice to proceed December 15, 2023, and construction completion by
January 6, 2025.
9. GHD anticipates 88 sheets for the plans for the Project.
GHD I City of Rohnert Park I Design of Water Tank and Well System Seismic Retrofit Project 128
EXHIBIT B
Compensation
[to be inserted]
Exhibit B
OAK #4858-0652-4811 (Rev.10/23)
Tasks 1 through 4
3 Fee Proposal
Description
Project Ma0genthent
Subtask I Project Coordination
Charge M-
r
P o.rt
'u, -
0
0
0
M
0
0
0
0
0
0
0
0
0
0
0
0
0
0
M
MMm
nmm
0
0 0
0 0
122
20
$39,531
$7,140
..hni..l
1.1holing
s.b.
th-
1
794
$130
0 20
0
0
0
0
$0
$0
$0
$0
$0
u
$0 $130
Subtask 12
Project
5 10
0
0
0
0
0
0
15
$5,100
$0
$0
$0
$0
$0
$1 $98
$98
Subtask 13
Project Progress
5 31
0
0
0
0
0
0
0
0
0
0
0
0 14
50
$14,949
$12,342
$16,608
$2,394
$5,572
$0
$0
$0
$0
$0
$0 $325
$325
Subtask 14
Project Work Plan
17 20
0
0
0
0
0
0
0
0
0
0
0
0 0
37
8
$0
$0
$0
$0
$0
$1 $241
$241
$416
$52
$143
$65
Subtask 2.1
Meeting 1 Kick Off. Public works Staff
0 2
2
0
0
2
0
2
0
0
0
0
0
0 0
$0
$0
$0
$0
$0
$0 $52
Subtask 2.2
Review all RFP Agachements and record drawings for the facilities in the project
0 2
2
0
2
8
4
4
0
0
0
0
0
0 0
22
$0
$0
$0
$0
$0
$0 $143
Subtask 2 3
Review BRCE Wells Assessment Tech Memo and 75% complete drawings
0 0
0
0
2
4
0
4
0
0
0
0
0
0 0
10
$2,646
$0
$0
$0
$0
$0
$0 $65
Subtask 2.4
Review ZFA Preliminary Seismic Evaluation
0 0
0
0
0
8
0
0
0
0
0
0
0
0 0
8
$2,032
$0
$0
$0
$0
$0
$20,747
$0
$0
$0
$0 $52
$0 $104
$52
$104
Subtask 2.5
Check + Incorporate BRGE's 75% Drawings
Design Planning
Visittankandwellsites
0 0
0
4
4
4
0
4
0
0
0
0
0
0 11 0
16
$3,964
$89,463
$23,248
$0
$0
$0
$30,000
$0
Subtask3.7
0 18
0
0
18
32
0
18
0
0
0
0
0
0 0
86
$01
$0
$0
$0 $559
$559
Subtask3.2
Tank& Well Seismic Code Analysis
D 0
0
D
0
80
80
0
0
0
0
0
0
0 0
160
$34,080
$0
$0
$0
$0
$0
$0 $1,040
$1,040
Subtask 3.3
Prepare engineering tech Memo
0 0
8
2
16
16
0
16
0
0
0
0
0
8 4
70
$17,036
$0
$0
$0
$0
$0
$0 $455
$455
Subtask 3.4
Tech Memo Meeting 2 with Public Works Staff
0 3
0
3
0
3
0
3
0
0
0
0
0
0 0
12
$3,591
$0
$0
$0
$0
$0
$0 $78
$78
Subtask 3.5
Potholing
0 0
0
0
8
1
0
0
0
0
0
8
0
0 0
17
$2,598
$68,730
$0
$0
$10,310
$79,040
$1 $111
$111
Subtask 36
Topographic Survey
D 0
4
2
8
D
0
0
0
0
2
6
0
0 0
22
$3,954
$0
$39,580
$0
$5,937
$45,517
$0 $143
$143
Subtask 3.7
Geetechnical lmastigation B Rep -of
0 0
4
0
8
4
0
0
0
0
0
0
0
0 0
16
$3,240
$0
$0
$30,000
$4,500
$34,500
$0 $104
$104
Subtask 3_9
SWPPP
0 0
0
2
8
0
0
0
0
0
0
0
0
0 0
10
$1,716
$224,587
$106,288
$0
$0
$0
$0
$0
$0 $65
$1 $2,854
$65
$2,854
Subtask 4.1
Dellaerl Design 1
0 8
20
16
60
80
40
64
120
15
0
0
12
0 4
439
$0
$0
$0
$0
$0
Subtask 4.2
Meeting 3 to discuss the design w Public Works Staff
0 3
0
3
0
3
0
3
0
0
0
0
0
0 0
12
$3,591
$0
$0
$0
$0
$0
$0 $78
$78
Subtask43
Building Permit and Construction Documents
D 4
4
2
12
16
10
10
16
6
0
0
0
0 0
80
$18,964
$2,406
$1,864
$89,710
$1, '64
I$68,730
$0
$0
$0
$0
$0
$0 $520
$520
Subtask 4.4
Submit Building Department Package
0 2
0
0
0
2
1
1
2
1
0
0
0
0 0
9
$0
$0
$0
$0
$0
$0
$1 $59
$59
Subtask4.5
Obtain Building Department Permit
Deliver 100% Design
AdvErtize Project for Construction
Estimated '
0 0
0
0
0
2
1
1
2
2
0
0
0
0 0
8
$0
$0
$0
$0
$0 $52
$52
Subtask 4.6
0 8
16
10
40
45
90
48
84
16
0
0
16
10 4
387
6
I
$0
$0
$0
$0
$0
$0
$1 $2,516
$2,516
Subtask 47
11 0114
11 0
f
1
11 0
44
$11.176
0
166
$28.086
0
310
$78.740
0
226
$38.872
11 0
176
$59.096
11 0
224
$56.896
0
40
$6,880
11 0
I
0
0
1 2
1
$0
$39.580
$0
$30.000
$0
$20,7471
$0
$0 $39
.8
$39
$40,325
$7,270
$5,193
$15,274
$12,583
$17, 024
$2,446
$5,715
$2,711
$2,084
$4,068
$251,075
$23,807
$35,120
$17,491
$3,669
$81,749
$49,614
$37,844
$1,781
$230,705
$109,142
$3,669
$19,484
$2,465
$1,916
$92,226
$1,803
GHD I City of Rohnert Park I Design of Water Tank and Well System Seismic Retrofit Project I 1
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Consultant shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by Consultant, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an "occurrence" basis, including products and completed operations, property
damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering,
Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non -owned), with
a limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation insurance as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease. (Not required if consultant provides written verification it
has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriates to Consultant's
profession, with a limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
If Consultant maintains broader coverage and/or higher limits than the minimums shown above,
the City requires and shall be entitled to the broader coverage and/or the higher limits maintained
by Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional
insureds on the CGL policy with respect to liability arising out of work or operations performed
by or on behalf of Consultant including materials, parts, or equipment furnished in connection
with such work or operations. General liability coverage can be provided in the form of an
endorsement to Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85, or both
CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if later revisions used).
Primary Coverage
For any claims related to this contract, Consultant's insurance coverage shall be primary
insurance primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its
officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the
Exhibit C
OAK #4858-0652-4811 (Rev.10/23)
Item 8.G.
City of Rohnert Park C (I ITI2L1
Council Members Expense Report by Quarter *
Fiscal Year 23/24
Account
Quarter 1
Quarter 2
Quarter 3
Quarter 4
YTD Total
Budget
Remaining
Budget
City Representation 63800
750.00
750.00
City Representation 63810
-
-
-
750.00
750.00
Rodriguez 63820
202.00
788.95
990.95
4,000.00
3,009.05
Sanborn 63830
172.00
887.49
1,059.49
4,000.00
2,940.51
Guidice 63840
822.00
1,017.11
1,839.11
4,000.00
2,160.89
Elward 63850
852.00
627.88
1,479.88
4,000.00
2,520.12
Hollingsworth -Adams 63860
232.00
722.37
954.37
4,000.00
3,045.63
Total
$ 2,280.00
$ 4,043.80
$
$ -
$ 6,323.80
$ 21,500.00
$ 15,176.20
* Note: Expenses are reported when paid not attended
City of Rohnert Park
Council Members Quarterly Travel Expense
2nd QTR Quarter Oct 2023 - Dec 2023 3
Account Event Description Check Date Amount
City Representation 63800
City Representation 63810
Rodriguez 63820 Registration Fall 2003 Economic Perspective Event
10/11/2023
65.87
Lodging for League of CA Cities Annual Conference
10/11/2023
499.64
Mayors' and Council Members Association Meeting
10/11/2023
55
Refund for Cancellation 2003 Fall Economic Perspective Event
11/7/2023
-60
Registration SRJC President's Investiture Ceremony
11/7/2023
80
Mayor Rodriguez -Photo Book
12/12/2023
88.44
Mayors' Council Member Holiday Celebration
12/6/2023
60
$
788.95
Sanborn 63830 Lodging for League of CA Cities Annual Conference
10/11/2023
499.64
Mayors' and Council Members Association Meeting
10/11/2023
55
Janitorial Fee District 2 Neighborhood Meeting- Monte Vista
Elementary
11/7/2023
62.1
Sandwiches for District 2 Meeting
12/12/2023
109.98
Tableware for District 2 Meeting
12/12/2023
16.39
Drinks for District 2 Meeting
12/12/2023
22.28
Janitorial Fee District 2 Neighborhood Meeting- Monte Vista
Elementary
12/12/2023
62.1
Mayors' Council Member Holiday Celebration
12/12/2023
60
$
887.49
Guidice 63840 Noon Times Luncheon 7/27/2023*
9/11/2023
30
Registration Fall 2003 Economic Perspective Event
10/11/2023
65.87
Lodging for League of CA Cities Annual Conference
10/11/2023
573.64
Mayors' and Council Members Association Meeting
10/11/2023
55
Employee Expense Claim
10/20/2023
119.21
Janitorial Fee District 3 Neighborhood Meeting- Richard Crane
11/7/2023
62.1
Business Cards Cesar
12/4/2023
51.29
Mayors' Council Member Holiday Celebration
12/12/2023
60
I I 1 0 _JI1LLLIL_ I _ 1, LL➢L9I Id JL 1 It 1111mIC IL _ _ 1
*Inavertanly missed due to Purchase
Card
Elward 63850
Hollingsworth -Adams 63860
Lodging for League of CA Cities Annual Conference
Mayors' and Council Members Association Meeting
Mayors' and Council Members Association Meeting
Registration Fall 2003 Economic Perspective Event
Employee Expense Claim
Mayors' Council Member Holiday Celebration
Business Cards and Name Badges Adams
Note: Expenses are reported when paid not attended
$ 1,017.11
10/11/2023
572.88
10/17/2023
55
$627.88
10/11/2023
55
10/11/2023
65.87
10/20/2023
499.64
12/12/2023
60
12/1/2023
41.86
$722.37
$ 4,043.80
a tyler erp solution
COUNCILCity of Rohnert Park
2ND QUARTER
FOR 124 12 JOURNAL DETAIL 2024• 2024
ORIGINAL REVISED AVAILABLE PCT
APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED
11 r
1000-00-10-100-1000-00-63800-
TOTAL Mayor Expenses - First Half
1000-00-10-100-1000-00-63810-
TOTAL Mayor Expenses - Second Hal
1000-00-10-100-1000-00-63820-
2024/04/000188 10/06/2023 API
2024/04/001594 10/25/2023 API
2024/04/001594 10/25/2023 API
2024/05/001310 11/28/2023 API
2024/06/000284 12/06/2023 API
TOTAL Council D1 Expenses
1000-00-10-100-1000-00-63830-
2024/04/000154 10/06/2023 API
Report generated- 01/18/2024 13:08
user: jstuard
Program ID: glytdbud
MayorExQ12
750
750
.00
.00
.00
750.00
.0%
750
750
.00
.00
.00
750.00
.0%
MayorExQ34
750
750
.00
.00
.00
750.00
0%
750
750
.00
.00
.00
750.00
.0%
Coun D1Exp
4,000
4,000
990.95
.00
.00
3,009.05
24.8%
55.00 VND
001382 IN 27784
TOWN OF WINDSOR
Mayor's
and Counci600004460
-60.00 VND
001432 IN 30895
ONE TIME PAY P-CARD
REFUND -FOR CANCELL
80.00 VND
001432 IN 30916
ONE TIME PAY P-CARD
COUNCIL
D1 EXP - R
88.44 VND
001432 IN 32230
ONE TIME PAY P-CARD
Maria Rodriquez -
60.00 VND
000285 IN 30817
CITY OF HEALDSBURG
Mayors'
& Councilm600005532
4,000
4,000
990.95
.00
.00
3,009.05
24.8%
COun D2EXp
4,000
4,000
1,059.49
.00
.00
2,940.51
26.5%
55.00 VND
001382 IN 27982
TOWN OF WINDSOR
Registration for c600004460
Page 1
City of Rohnert Park
2ND QUARTER COUNCIL EXPENSE REPORT FY 24
1000-00-10-100-1000-00-63830
2024/04/001594 10/25/2023 API
2024/05/001310 11/28/2023 API
2024/05/001310 11/28/2023 API
2024/05/001310 11/28/2023 API
2024/05/001310 11/28/2023 API
2024/06/000284 12/06/2023 API
TOTAL Council D2 Expenses
MCCUMMMMEA
1000-00-10-100-1000-00-63840-
2024/04/000188 10/06/2023 API
2024/04/000379 10/31/2023 EXE
2024/04/000380 10/31/2023 EXL
2024/04/000658 10/31/2023 API
2024/04/001594 10/25/2023 API
2024/05/001154 11/01/2023 API
2024/06/000284 12/06/2023 API
TOTAL Council D3 Expenses
1000-00-10-100-1000-00-63850-
2024/04/000423 10/14/2023 API
TOTAL Council D4 Expenses
1000-00-10-100-1000-00-63860-
Report generated: 01/18/2024 13:08
User: jstuard
Program ID: glytdbud
ORIGINAL REVISED AVAILABLE PCT
APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED
Coun D2Exp
62.10 VND 001432 IN 30914
22.28 VND 001432 IN 32235
109.98 VND 001432 IN 32236
16.39 VND 001432 IN 32237
62.10 VND 001432 IN 32239
60.00 VND 000285 IN 30817
ONE TIME PAY P-CARD JANITORIAL FEE - D
ONE TIME PAY P-CARD Drinks for Distric
ONE TIME PAY P-CARD Sandwiches and fru
ONE TIME PAY P-CARD Tableware for Dist
ONE TIME PAY P-CARD Janitorial charge
CITY OF HEALDSBURG Mayors' & Councilm600005532
4,000
4,000
1,059.49
.00
.00 2,940.51 26.5%
Coun D3Exp
4,000
4,000
1,900.45
.00
.00 2,099.55 47.5%
55.00 VND
001382 IN 27784
TOWN OF WINDSOR
Mayor's and Counci600004460
119.21 REF
1030
GERARD GIUDICE
-119.21 REF
1030
GERARD GIUDICE
119.21 VND
001430 IN 28455
ONE TIME PAY EE
Final Payment for 600004700
62.10 VND
001432 IN 30915
ONE TIME PAY P-CARD
JANITORIAL FEE - D
51.29 VND
001391 IN 0433484
WERLE ENTERPRISE,LLC
BUSINESS CARDS - C600005454
60.00 VND
000285 IN 30817
CITY OF HEALDSBURG
Mayors' & Councilm600005532
4,000
4,000
1,900.45
.00
.00 2,099.55 47.5%
Coun D4Exp
4,000
4,000
1,479.88
.00
.00 2,520.12 37.0%
55.00 VND
001382 IN 28442
TOWN OF WINDSOR
Registration for c600004582
4,000
4,000
1,479.88
.00
.00 2,520.12 37.0%
Coun D5Exp
4,000
4,000
954.37
.00
.00 3,045.63 23.9%
Page 2
City of Rohnert Park
2ND QUARTER COUNCIL EXPENSE REPORT FY 24
FOR 2024 12
JOURNAL DETAIL
2024 4 TO 2024 6
�•
APPROP
BUDGET YTD
EXPENDED MTD
EXPENDED ENCUMBRANCES
BUDGET USED
2024/04/000188
10/06/2023
API
55.00 VND
001382 IN 27784
TOWN OF WINDSOR
Mayor's
and counci600004460
2024/04/000381
10/31/2023
EXE
499.64 REF
1030
SUSAN HOLLINGSWORTH
2024/04/000382
10/31/2023
EXL
-499.64 REF
1030
SUSAN HOLLINGSWORTH
2024/04/000659
10/31/2023
API
499.64 VND
001430 IN 28456
ONE TIME PAY EE
Final Payment
for 600004703
2024/06/000284
12/06/2023
API
60.00 VND
000285 IN 30817
CITY OF HEALDSBURG
Mayors'
& councilm600005532
2024/06/001068
12/01/2023
API
41.86 VND
001391 IN 0434292
WERLE ENTERPRISE,LLC
ADAMS -
3 ADDITION600005891
TOTAL Council D5 Expenses
4,000
4,000
954.37
.00
.00
3,045.63 23.9%
TOTAL City
Council
21,500
21,500
6,385.14
.00
.00
15,114.86 29.7%
TOTAL EXPENSES
21,500
21,500
6,385.14
.00
.00
15,114.86
GRAND TOTAL
21,500
21,500
6,385.14
.00
.00
15,114.86 29.7%
** END OF
REPORT - Generated
by Jennifer
Stuard **
Report generated= 01/18/2024 13:08 Page 3
User: jstuard
Program ID: glytdbud
City of Rohnert Park
2ND QUARTER COUNCIL EXPENSE REPORT FY 24
1 _ -� •�= - - REPORT OPTIONS
Field # Total Page Break
Sequence 1 9 Y N
Sequence 2 11 Y N
Sequence 3 0 N N
Sequence 4 0 N N
Report title:
2ND QUARTER COUNCIL EXPENSE REPORT FY 24
Print Full or Short description: S
Print MTD Version: Y
Print Revenues -Version headings: N
Format type: 1
Print revenue budgets as zero: N
Include Fund Balance: N
Include requisition amount: N
Multiyear view: F
Find criteria
Field Name Field value
org 10001000
Object 63800:63860
Pro]ect
Rollup code
Account type
Account status
Year/Period: 2024/3-2
Print revenue as credit: Y
Print totals only: N
Suppress zero bal accts: N
Print full GL account: Y
Double space: N
Roll projects to object: N
Carry forward code: 2
Print journal detail: Y
From Yr/Per: 2024/ 4
To Yr/Per: 2024/ 6
Include budget entries: Y
Incl encumb/liq entries: Y
Sort by JE # or PO #: J
Detail format option: 1
Report generated: 01/18/2024 13:08 Page 4
User: jstuard
Program 1D: glytdbud
ITEM NO. 9.A.
CITY OF ROHNERT PARK FOUNDATION
BOARD OF DIRECTORS AGENDA REPORT
Meeting Date:
January 23, 2024
Department:
Administration
Submitted By:
Marcela Piedra, Executive Director
Prepared By:
Marcela Piedra, Executive Director
Agenda Title:
Formation of an Ad Hoc Committee to review the activities of the City of
Rohnert Park Foundation and appoint two Board of Directors to the Ad Hoc
Committee
RECOMMENDED ACTION:
1. By Minute Order, form an Ad Hoc Committee to work with City staff to review the activities of
the City of Rohnert Park Foundation
2. Appoint two Board of Directors to the Ad Hoc Committee
BACKGROUND:
In November of 2008, the City of Rohnert Park ("City") created a non-profit, charitable corporation
called the Focus Rohnert Park Corporation ("Foundation"). The Foundation serves as a governmental
component unit of the City: It is a legally separate organization for which the elected officials of the
City are financially accountable. In February of 2012, the Foundation officially changed its name to
the City of Rohnert Park Foundation.
The purpose of the Foundation is to raise and manage funds in connection with civic purposes and
projects. Foundation bylaws define "civic purposes" as "focusing resources on and providing funding
areas of need in the community of Rohnert Park which enhance new partnerships with community
members, nonprofits, foundations, public agencies, and similar entities." The bylaws define "civic
projects" as "focusing resources on and providing projects which sustain or enhance the community of
Rohnert Park."
ANALYSIS:
Since the creation of the Foundation many community projects have been completed. The Foundation
has been primarily funded with contributions made by the Federated Indians of Graton Rancheria
(FIGR) through the Memorandum of Understanding (MOU) the City of Rohnert Park has with the
FIGR.
Per the adopted second amended and restated MOU with the FIGR adopted on June 27, 2023, the
Rohnert Park Foundation will be receiving a recurring contribution of $1,330,000 per year. Many
projects, such as the Small Grants Program, fee waivers for community events, and other civic
activities are funded with Foundation funds.
ITEM NO. 9.A.
The City of Rohnert Park City Council serves as the Board of Directors of the Foundation. Per Section
4.1 of the Foundation by-laws, the Board of Directors may, by resolution adopted by a majority of the
Directors then in office (provided a quorum is present), create committees, consisting of two Directors.
Such committees shall have such power and authority as may be determined by the Board of Directors.
The differentiating factor in determining whether a standing committee or an ad hoc committee is more
appropriate is contingent upon the anticipated duration of the proposed committee. Ad hoc committees
are formed for a limited time of no more than 12 months and have a specific purpose outlined, whereas
standing committees tend to be more enduring with a broader scope of defined duties.
City staff recommends that the Board of Directors create an ad hoc committee for a limited duration of
no more than 12 months and to include two Board of Directors. The purpose of the ad hoc committee
would be to work with City staff to evaluate the activities and programs offered by the Foundation.
Staff believes the Board of Directors can form the ad hoc committee by minute order due to its short-
term (ad hoc) assignment.
If it is the Board of Directors' direction to form an ad hoc committee, the Board may then make two
appointments to the Rohnert Park Foundation Ad Hoc Committee.
FISCAL IMPACT/FUNDING SOURCE:
There are no costs related to the formation of an ad hoc committee other than existing staff time.
Secretary Approval Date: N/A
Treasurer Approval Date: N/A
City Attorney Approval Date: N/A
Executive Director Approval Date:1/16/2024
Attachments:
1. City of Rohnert Park Foundation By -Laws Amended and Adopted September 10, 2019
2
BYLAWS OF THE
CITY OF ROHNERT PARK FOUNDATION
A California Non Profit Public Benefit Corporation
Amended and Adopted September 10, 2019
Effective September 10, 2019
0
BYLAWS OF THE
CITY OF ROHNERT PARK FOUNDATION
TABLE OF CONTENTS
Page
ARTICLE I -NAME AND OFFICES.........................................................................
1
ARTICLE 11 -OBJECTIVES AND PURPOSE................................................................ 1
ARTICLE III -DIRECTORS....................................................................................
2
ARTICLE IV -COMMITTEES.................................................................................. 2
ARTICLE V -MEMBERS........................................................................................
3
ARTICLE VI -OFFICERS.......................................................................................
3
ARTICLE VII -MEETINGS......................................................................................
5
ARTICLE VIII -BOOKS AND RECORDS...................................................................
7
ARTICLE IX -GRANTS, DONATIONS, GIFTS, CONTRACTS, LOANS, ETC
.................... 7
ARTICLE X -INDEMNIFICATION OF DIRECTORS AND OFFICERS ..............................
8
ARTICLE XI -INVESTMENTS.................................................................................
9
ARTICLE XII -PURPOSES AND OPERATIONS OF THE CORPORATION ......................
9
ARTICLE XIII -SEAL AND FISCAL YEAR..................................................................
10
ARTICLE XIV -EXEMPT ACTIVITIES........................................................................
10
ARTICLE XV -AMENDMENTS................................................................................
10
N
BYLAWS OF THE
CITY OF ROHNERT PARK FOUNDATION
ARTICLE I -NAME AND OFFICES
Section 1.1 Name. The official name of the corporation shall be the "City of Rohnert Park
Foundation" (hereinafter referred to as the "Corporation").
Section 1.2 Principal Office. The business office of the Corporation shall be at 130 Avram
Avenue, Rohnert Park, California 94928, or at such other place as may be designated by the
Board of Directors. The Board of Directors shall have the power and authority to change said
principal office from one location to another, within the City of Rohnert Park (hereinafter, the
"City"), by majority vote at an open meeting. Any such change of address will be noted by the
Secretary in these Bylaws. The fixing or changing of such address shall not be deemed an
amendment to these Bylaws
Section 1.3 Other Offices. Branch or subordinate offices may be established by the Board of
Directors at any time and at any place or places.
ARTICLE II -OBJECTIVES AND PURPOSE
The Corporation has been formed under California Corporations Code Section 5000 et seq.
("Nonprofit Corporation Law") for charitable purposes to benefit the community at large, and not
for the private gain of any person or group of persons. No substantial part of the activities of the
Corporation shall consist of political activities or attempting to influence legislation, and the
Corporation shall not participate or intervene in any political campaign on behalf of (or in
opposition to) any candidate for public office.
The specific purpose of the Corporation is to raise and manage funds in connection with civic
purposes and projects, which may include, but are not limited to:
1. Civic Purposes: Focusing resources on and providing funding to areas of need in the
Community of Rohnert Park which enhance existing and new partnerships with
community members, nonprofits, foundations, public agencies and similar entities.
2. Civic Projects: Focusing resources on and providing funding to projects which sustain or
enhance the community of Rohnert Park, including, but not limited to, facilities,
ceremonies, festivals, anniversaries, tournaments or other facilities or events advancing
the spirit of community and open and accessible to all members of the public.
The Corporation is irrevocably dedicated to charitable purposes and no part of the income or
assets of this corporation shall inure to the benefit of any Director, officer or member thereof or
to the benefit of any private person or group.
While persons making contributions or donations to the Corporation cannot specify the
constructive use of the money, consistent with Internal Revenue Service regulations, they can
indicate the general type of civic project and/or purpose for which their contribution is intended,
and be assured it will only be used for that general project and/or purpose and not be comingled
with other funds of the Corporation.
ARTICLE III -DIRECTORS
Section 3.1 Powers. Subject to the limitations stated in the Articles of Incorporation, these
Bylaws, and the Nonprofit Corporation Law, and subject to the duties of Directors as prescribed
by the Nonprofit Corporation Law, all corporate powers shall be exercised by or under the
direction of, and the business and affairs of the Corporation shall be managed by, the Board of
Directors. The individual Directors shall act only as members of the Board of Directors, and
individually shall have no power to act alone.
Section 3.2 Number of Directors. The Corporation shall have five (5) Directors. Directors are
collectively to be known as the Board of Directors.
Section 3.3 Selection, Tenure of Office, and Vacancies. The City of Rohnert Park City Council
shall serve as the Board of Directors. The sitting Council shall comprise the entirety of the Board
of Directors. Whenever a change in sitting members of the City Council occurs, such changes
shall be made to the Board of Directors in similar fashion.
Section 3.4 Compensation. Directors shall serve without compensation, but each Director may
be reimbursed his or her actual and necessary expenses, including travel incident to his or her
services as Director, subject to any rules that may be imposed upon the adoption of a
reimbursement policy by the Board of Directors, and only where there are unencumbered funds
available for such purpose. Any Director may decline such reimbursement.
Section 3.5 Restriction on Interested Directors. Not more than forty-nine percent (49%) of the
persons serving on the Board at any time may be interested persons. For the purpose of this
Section 3.5, an "interested person" means and includes:
(a) any person compensated by the Corporation for services rendered to it other than those
performed as a Director within the previous twelve (12) months, whether as a full-time or part-
time employee, independent contractor, or otherwise;
(b) any shareholder, employee or officer of any corporation, or partner or employee of any
partnership, which has rendered compensated services to the Corporation within the previous
twelve (12) months; and
(c) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-
in-law, or father-in-law of any person described in (a) or (b) hereof.
Any violation of the provisions of this paragraph shall not, however, affect the validity or
enforceability of any transaction entered into by the Corporation.
Section 3.6 Nonliability for Debts. The private property of the Directors and/or officers shall be
exempt from execution or other liability for any debts, liabilities or obligations of the Corporation,
and no Director and/or officer shall be liable or responsible for any debts, liabilities or obligations
of the Corporation.
ARTICLE IV -COMMITTEES
Section 4.1 Committees of the Board of Directors. Subject to the provisions of Section 7.1 of
these Bylaws, the Board of Directors may, by resolution adopted by a majority of the Directors
then in office (provided a quorum is present), create committees, consisting of two (2) Directors.
Such committees shall have such power and authority as may be determined by the Board of
Directors, subject to the limitations imposed on such power and authority by the Nonprofit
Corporation Law or the Articles.
Section 4.2 Minutes and Reports. Each committee of the Board of Directors shall keep regular
minutes of its proceedings, which shall be filed with the Secretary. All action by any committee
shall be reported to the Board of Directors at the next meeting thereof, and, insofar as rights of
third parties shall not be affected thereby, shall be subject to revision and alteration by the
Board of Directors.
Section 4.3 Meetings. Subject to Section 7.1 of these Bylaws, except as otherwise provided in
these Bylaws or by resolution of the Board of Directors, Committee meetings will be scheduled
at times which allow for each member to attend. Each member should make an effort to
accommodate the committee meeting schedule. The schedule of committee meetings will be
promptly communicated to each committee member. Unless otherwise provided by such rules
or by resolution of the Board of Directors, committee meetings shall be governed by Article VII
of these Bylaws.
Section 4.4 Term of Office of Members of Committees of the Board of Directors. Each
committee member shall serve at the pleasure of the Board of Directors.
Section 4.5 Advisory Committees. Notwithstanding Sections 4.1 through 4.4 of these Bylaws,
nothing in these Bylaws prevents the Board of Directors from establishing by resolution advisory
committees to assist the Board. The purpose, number and size of these committees, committee
member qualifications, and duration of member terms shall be detailed in the establishing
resolution(s). Advisory committees shall have no corporate powers, but rather shall present
recommendations to the Board of Directors for approval, in a manner directed by the Board.
ARTICLE V -MEMBERS
The Corporation shall have no "members" as that term is defined by California Corporations
Code Section 5056 and shall be governed solely by its Board of Directors in accordance with
these Bylaws. Pursuant to California Corporations Code Section 5310, any action which would
otherwise require approval by a majority of all such members, shall instead require the approval
by a majority of a quorum of the Board of Directors.
ARTICLE VI -OFFICERS
Section 6.1 Officers. The officers of the Corporation shall be a Chair of the Board, Vice -Chair of
the Board, Executive Director, Assistant Executive Director, Treasurer, Secretary, and such
other officers as the Board of Directors may appoint. Other subordinate officers as may be
appointed in accordance with the provisions of Section 6.3 of this Article. One (1) person may
hold two (2) or more offices.
Section 6.2 Appointment of Officers. The Chair and Vice -Chair of the Board shall be the City of
Rohnert Park Mayor and Vice -Mayor, respectively. The Treasurer shall be the City of Rohnert
Park Director of Finance; the Secretary shall be the City of Rohnert Park City Clerk; the
Executive Director shall be the Rohnert Park City Manager; and the Assistant Executive Director
shall be the Rohnert Park Assistant City Manager.
Section 6.3 Subordinate Officers. The Board of Directors may appoint such other subordinate
officers as the business of the Corporation may require, each of whom shall hold office for such
period, have such authority and perform such duties as are required in these Bylaws or as the
Board of Directors may from time to time determine.
Section 6.4 Chair. The Chair shall preside at all meetings of the Board of Directors, and shall
submit such information and recommendations to the Board of Directors as he or she may
consider proper concerning the business, policies and affairs of the Corporation. Except as
otherwise authorized by resolution of the Board of Directors, the Chair or the Chair's designee
shall be authorized to sign all contracts, notes, conveyances, and other papers, documents and
instruments in writing in the name of the Corporation.
Section 6.5 Vice -Chair. The Vice -Chair shall perform the duties of the Chair in the absence or
incapacity of the Chair. In case of the resignation, removal or death of the Chair, the Vice -Chair
shall perform such duties as are imposed on the Chair, until such time as the members of the
City Council appoint another City Council Member as Mayor, thereby causing the office of Chair
to be filled as provided for in Section 3.3 hereof.
Section 6.6 Treasurer. The Treasurer shall keep and maintain, or cause to be kept and
maintained, adequate and correct books and records of account in written form or any other
form capable of being converted into written form. The Treasurer shall deposit all monies and
other valuables in the name and to the credit of the Corporation with such depositaries or
depositories as may be designated by the Board of Directors. The Treasurer shall reimburse all
funds of the Corporation as may be ordered by the Board of Directors, shall render to the Chair
and Board of Directors whenever they request an account of all of the Treasurer's transactions
as the Treasurer, and of the financial condition of the Corporation, and shall have such other
powers and perform such other duties as may be prescribed by the Board of Directors or by
these Bylaws.
Section 6.7 Secretary. The Secretary shall keep, or cause to be kept, a book of minutes in
written form of the proceedings of the Board of Directors and committees of the Board of
Directors. Such minutes shall include all waivers of notice, consents to the holding of meetings
or approvals of the minutes of meetings executed pursuant to these Bylaws or the Nonprofit
Corporation Law. The Secretary shall give, or cause to be given, notice of all meetings of the
Board of Directors required by these Bylaws or by law to be given, and shall cause the seal of
the Corporation to be kept in safe custody, and shall have such other powers and perform such
other duties as may be prescribed by the Board of Directors or these Bylaws.
Section 6.8 Executive Director. The Executive Director shall be responsible for the day-to-day
administration of the Corporation, including the right to employ and discharge all subordinate
officers, employees and agents of the Corporation and shall have the authorization to sign all
contracts, notes, conveyances, and other papers, documents and instruments in writing in the
name of the Corporation, except where such matters are prescribed in the Bylaws or by the
Board of Directors and shall have such other powers and perform such other duties as may be
prescribed by the Board of Directors or by these Bylaws.
Section 6.9 Assistant Executive Director. The Assistant Executive Director shall be responsible
to assist the Executive Director in managing the day-to-day operations of the Corporation and
oversee projects and programs as assigned by the Executive Director. The Assistant Executive
Director shall undertake the duties and responsibilities of the Executive Director in the event of
absence, incapacity, or resignation of the Executive Director, until such time that a new
Executive Director is appointed.
Section 6.10 Authority to Bind Corporation. No member, officer, agent or employee of the
Corporation, without prior specific or general authority by a vote of the Board of Directors, shall
4
have any power or authority to bind the Corporation by a contract, to pledge its credit, or to
render it liable for any purpose in any amount.
Section 6.11 Resignation. A City Council Member or employee resigning from his or her position
with the City of Rohnert Park shall give written notice to the Corporation of his or her concurrent
resignation from the Board of Directors or position as an officer of the Corporation, subject to
the rights, if any, of the Corporation under any contract to which the Director or officer is a party.
Any such resignation shall take effect at the date of the receipt of such notice or at any later
time specified therein; and, unless otherwise specified therein, the acceptance of such
resignation shall not be necessary to make it effective.
ARTICLE VII -MEETINGS
Section 7.1 Ralph M. Brown Act. All meetings of the Board of Directors, including, without
limitation, regular, adjourned regular, special, and adjourned special meetings shall be called,
noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act
(commencing with Section 54950 of the California Government Code), or any successor
legislation hereinafter enacted (the "Brown Act'). Nothing contained in these Bylaws shall be
construed to prevent the Board of Directors from holding closed sessions during a regular or
special meeting concerning any matter permitted by law to be considered in a closed session.
Section 7.2 Regular Meetings. Subject to the provisions of Section 7.1 of these Bylaws, regular
meetings shall be held at the business office of the Corporation at the City of Rohnert Park City
Hall or at such other place as the Chair may designate. Meetings shall be held on dates and
times set by a meeting schedule established by resolution of the Board of Directors. At a
minimum, the Board of Directors shall meet on the second Tuesday of January each year to
recognize the change in office of Chair and Vice Chair, in accordance with the new Mayor and
Vice Mayor of the Rohnert Park City Council taking office. At least seventy-two (72) hours
before a regular meeting, an agenda containing a brief general description of each item of
business to be transacted or discussed shall be posted at a location freely accessible to
members of the public. The agenda shall specify the time and location of the regular meeting.
No action shall be taken on any item not appearing on the posted agenda except as permitted
by law. In the event that the Chair shall determine that there is no business required to be
transacted by the Board of Directors at any such regular meeting, such regular meeting shall not
be required to be held.
Section 7.3 Calling Meetings. Subject to the provisions of Section 7.1 of these Bylaws,
meetings of the Board of Directors (other than regular meetings held pursuant to Section 7.1
and/or Section 7.2 of these Bylaws) shall be held whenever called by the Chair (or Vice -Chair in
the absence of the Chair) of the Board of Directors, or any two (2) Directors of the Corporation.
Section 7.4 Place of Meetings. Subject to the provisions of Section 7.1 of these Bylaws,
meetings of the Board of Directors shall be held at any place within the State of California which
may be designated in the notice of the meeting, or, if not stated in the notice, or if there is no
notice, designated by resolution of the Board of Directors. In the absence of such designation,
meetings of the Board of Directors shall be held at the principal office of the Corporation.
Section 7.5 Special Meetings. Subject to the provisions of Section 7.1 of these Bylaws, a special
meeting may be called at any time by the Chair (or Vice -Chair in the absence of the Chair) or
upon the request of two (2) of the Directors of the Corporation. Written notice of the time and
place of special meetings of the Board of Directors shall be delivered personally to each
Director or sent to each Director by first-class mail, telephone, including a voice messaging
system, telegraph, facsimile or other electronic means of communication. In addition to the
notice provided to Directors, written notice of the time and place of special meetings of the
Board of Directors shall also be posted in a location that is freely accessible to members of the
public at least twenty-four (24) hours prior to the special meeting. The notices provided herein
may be given by the Secretary of the Board of Directors or by the Director(s) who called said
meeting. Notice shall not be necessary if appropriate waivers, consents or approvals are filed in
accordance with Section 7.6 of these Bylaws.
Section 7.6 Waiver of Notice. Subject to the provisions of Section 7.1 of these Bylaws, notice of
a meeting need not be given to any Director who signs a waiver of notice, or a written consent
to holding the meeting or an approval of the minutes of the meeting, whether before or after the
meeting, or who attends the meeting without protesting, prior thereto or at its commencement,
the lack of notice to such Director. All such waivers, consents and approvals shall be filed with
the corporate records and made a part of the minutes of the meeting. Neither the business to be
transacted nor the purpose of any regular or special meeting of the Directors, or of a committee
of Directors, need be specified in any such waiver, consent or approval.
Section 7.7 Quorum. Subject to the provisions of Section 7.1 of these Bylaws, a majority of the
authorized number of Directors shall constitute a quorum for the transaction of business. Every
act or decision done or made by a majority of the Directors present at a meeting duly held at
which a quorum is present shall be the act of the Board of Directors, unless the Articles of
Incorporation, these Bylaws, or the Nonprofit Corporation Law specifically requires a greater
number. In the absence of a quorum at any meeting of the Board of Directors, a majority of the
Directors present may adjourn the meeting as provided in Section 7.8 of these Bylaws.
Section 7.8 Adjournment. Subject to the provisions of Section 7.1 of these Bylaws, any meeting
of the Board of Directors, whether or not a quorum is present, may be adjourned to another time
and place by the vote of a majority of the Directors present. Notice of the time and place of the
adjourned meeting need not be given to absent Directors if said time and place are fixed at the
meeting adjourned; provided, however, that if the meeting is adjourned for more than twenty-
four (24) hours, notice of any adjournment to another time and place shall be given, prior to the
time of the adjourned meeting, to the Directors who were not present at the time of the
adjournment.
Section 7.9 Inspection Rights. Every Director shall have the absolute right at any time to
inspect, copy and make extracts of, in person or by agent or attorney, all books, records and
documents of every kind and to inspect the physical properties of the Corporation.
Section 7.10 Order of Business. At the regular meetings of the Board of Directors, the following
shall be the general order of business:
1. Roll Call
2. Presentations
3. Public Comments
4. Consent Calendar
5. Action Items
6. Reports and Informational Items
7. Matters To and From the Board
8. Adjournment
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Meetings shall be conducted in accordance with established protocol generally known as
"Rosenberg's Rules of Order".
7.11. Consent Calendar. All items on the Consent Calendar will be considered together by one
action unless any Director requests that the item be pulled from the Consent Calendar.
Members of the public may comment on consent items prior to the Council's consideration of
the consent agenda. Agenda items pulled from the Consent Calendar by Directors will be
considered at the beginning of the Action Items section of the agenda. A Director may vote "no"
or "abstain" on any consent item as permitted consistent with the Ralph M. Brown Act
(Government Code sections 54950, et seq.)
ARTICLE VIII - BOOKS AND RECORDS
Section 8.1 Books and Records. The Corporation shall keep adequate and correct books and
records of account and minutes of the proceedings of the Board of Directors and committees of
the Board of Directors.
Section 8.2 Form of Records. Minutes shall be kept in written form. Other books and records
shall be kept either in written form or in any other form capable of being converted into written
form. If any record subject to inspection pursuant to the Nonprofit Corporation Law is not
maintained in written form, a request for inspection is not complied with unless and until the
Corporation, at its expense, makes such record available in written form.
Section 8.3 Annual Report. The Board of Directors shall cause an annual report (hereinafter the
"Annual Report" to be sent to the Directors concurrent with the delivery of the Certified Annual
Financial Report to the City of Rohnert Park Council after the close of the fiscal year. The
Annual Report shall contain in appropriate detail the following:
A. The assets and liabilities, including the trust funds, of the Corporation as of the end of
the fiscal year;
B. The principal changes in assets and liabilities, including trust funds, during the fiscal
year;
C. The revenue or receipts of the Corporation, both unrestricted and restricted to particular
purposes, during the fiscal year;
D. The expenses or disbursements of the Corporation, for both general and restricted
purposes, during the fiscal year; and
E. Any information required by Section 6322 of the Nonprofit Corporation Law.
The Annual Report shall be accompanied by any report thereon of independent accountants or,
if there is no such report, the certificate of an authorized officer of the Corporation that such
statements were prepared prior to the completion of independent audit from the books and
records of the Corporation.
ARTICLE IX - GRANTS, DONATIONS, GIFTS, CONTRACTS, LOANS, ETC.
Section 9.1 Grants and Contributions. The making of grants and contributions, and otherwise
rendering financial assistance to further the purposes of the Corporation, may be authorized by
the Board of Directors. The Board of Directors may authorize any officer or officers, agent or
agents, in the name of and on behalf of the Corporation, to make any such grants, contributions
or assistance.
7
Section 9.2 Execution of Contracts. The Board of Directors may authorize any officer, employee
or agent, in the name of and on behalf of the Corporation, to enter into any contract or execute
and satisfy any instrument, and any such authority may be general or confined to specific
instances, or otherwise limited.
Section 9.3 Loans. The Chair of the Board or any other officer, employee or agent authorized by
the Board of Directors may effect loans and advances at any time for the Corporation from any
bank, trust company or other institutions or from any firm, corporation or individual and for such
loans and advances may make, execute and deliver promissory notes, bonds or other
certificates or evidences of indebtedness of the Corporation and, when authorized by the Board
of Directors so to do, may pledge and hypothecate or transfer assets of the Corporation as
security for any such loans or advances. Such authority conferred by the Board of Directors may
be general or confined to specific instances or otherwise limited. The Board is prohibited from
authorizing loans to Board Members, officers, subordinate officers, staff of the Corporation
and/or the City of Rohnert Park, and those providing volunteer service to the organization.
Section 9.4 Checks, Drafts, Etc. All checks, drafts and other orders for the payment of money
out of the funds of the Corporation, and all notes or other evidences of indebtedness of the
Corporation, shall be signed on behalf of the Corporation in such manner as shall, from time to
time, be determined by resolution of the Board of Directors.
Section 9.5 Deposits. The funds of the Corporation not otherwise employed shall be deposited
from time to time to the order of the Corporation in such banks, trust companies or other
depositories as the Board of Directors may select or as may be selected by an officer, employee
or agent of the Corporation to whom such power may from time to time be delegated by the
Board of Directors.
ARTICLE X - INDEMNIFICATION OF DIRECTORS AND OFFICERS
Section 10.1 Indemnification by Corporation.
A. For the purposes of this Section 10.1, "agent" means any person who is or was a Director,
officer, employee or other agent of the Corporation, or is or was serving at the request of the
Corporation as a Director, officer, employee or agent of another foreign or domestic corporation,
partnership, joint venture, trust or other enterprise, or was a Director, officer, employee or agent
of a foreign or domestic corporation which was a predecessor corporation of the Corporation or
of another enterprise at the request of such predecessor corporation; "proceeding" means any
threatened, pending or completed action or proceeding, whether civil, criminal, administrative or
investigative; and "expenses" includes, without limitation, attorneys' fees.
B. The Corporation shall, to the fullest extent permitted by law, indemnify any person who was
or is a party or is threatened to be made a party to any proceeding by reason of the fact that
such person is or was an agent of the Corporation, against expenses, judgments, fines,
settlements and other amounts actually and reasonably incurred in connection with such
proceeding.
C. In the event entitlement to indemnification is required by law to be based upon a
determination by the Board of Directors that the agent has met the standards of conduct
prescribed by law, such body shall meet and shall reach a determination on the issue within a
reasonable period of time after request for such body to meet is received by the Corporation
from the agent.
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Section 10.2 Advancing Expenses. The Corporation may advance to each agent the expenses
incurred in defending any proceeding referred to in Section 10.1 of these Bylaws prior to the
final disposition of such proceeding upon receipt of an undertaking by or on behalf of the agent
to repay such amount unless it shall be determined ultimately that the agent is entitled to be
indemnified as authorized in Section 10.1 of these Bylaws.
Section 10.3 Insurance. The Corporation shall have power to purchase and maintain insurance
on behalf of any agent of the Corporation against any liability asserted against or incurred by the
agent in such capacity or arising out of the agent's status as such whether or not the
Corporation would have the power to indemnify the agent against such liability under the
provisions of this Section 10.3; provided, however, that the Corporation shall have no power to
purchase and maintain such insurance to indemnify any agent of the Corporation for a violation
of Section 5233 of the Nonprofit Corporation Law (relating to self -dealing transactions).
ARTICLE XI - INVESTMENTS
Section 11.1 Standards, Retention of Property.
A. In investing, reinvesting, purchasing, acquiring, exchanging, selling and managing the
Corporation's investments, other than assets held for use or used directly in carrying out a
public or charitable program of the Corporation, the Board of Directors shall avoid speculation,
looking instead to the permanent disposition of the funds, considering the probable income as
well as the probable safety of the Corporation's capital.
B. Unless limited by the Articles of Incorporation, the Corporation may continue to hold property
properly acquired or contributed to it if and as long as the Board of Directors, in the exercise of
good faith and of reasonable prudence, discretion and intelligence, may consider that retention
is in the best interests of the Corporation. No retention of donated assets violates this Section
11.1, where such retention was required by the donor in the instrument under which the assets
were received by the Corporation, except that no such requirement may be effective more than
ten (10) years after the death of the donor.
C. No investment violates this Section 11.1 by virtue of the investment's speculative character,
where the investment conforms to provisions authorizing such investment contained in the
instrument or agreement under which the assets were contributed to the Corporation.
ARTICLE XII - PURPOSES AND OPERATIONS OF THE CORPORATION
Section 12.1 Purposes. The business of the Corporation is to be operated and conducted in the
promotion of its objects and purposes as set forth in Article II of its Articles of Incorporation and
Article II of the Bylaws.
Section 12.2 Dedication of Assets. The income and assets of the Corporation are irrevocably
dedicated to charitable purposes and no part of the net income or assets of the organization
shall ever inure to the benefit of any Director, officer or member thereof or to the benefit of any
private person.
Section 12.3 Dissolution. The Corporation may be dissolved by vote of the Directors, or by the
action of the Board of Directors in accordance with the provisions of California law. Upon
dissolution of the Corporation, and after payment or provision for payment, of all debts and
liabilities, the assets of the Corporation shall be distributed to the City of Rohnert Park. If for any
reason the City is unable or unwilling to accept the assets of the Corporation, such assets will
be distributed to the United States government; to a state or local government for public
purposes; or to a nonprofit fund, or corporation which is organized and operated for charitable
0
purposes and which has established its tax-exempt status under Section 501(c)(3) of the
Internal Revenue Code of 1986.
Section 12.4 Merger. The Corporation may merge with other corporations organized solely for
nonprofit purposes, qualified and exempt from Federal taxation pursuant to Section 501(c)(3) of
the Internal Revenue Code of 1986 and from State taxation, upon compliance with the
provisions of California law relating to merger and consolidation.
Section 12.5 Restrictions. No substantial part of the activities of the Corporation shall consist of
lobbying, carrying on propaganda, or otherwise attempting to influence legislation, and the
Corporation shall not participate in, or intervene in (including the publishing or distribution of
statements) any political campaign on behalf of any candidate for public office.
ARTICLE XIII - SEAL AND FISCAL YEAR
Section 13.1 Seal. The Board of Directors may adopt a corporate seal which shall be in the form
of a circle and shall bear the full name of the Corporation and the year and state of its
incorporation.
Section 13.2 Fiscal Year. The fiscal year of the Corporation shall be determined, and may be
changed, by resolution of the Board of Directors.
ARTICLE XIV - EXEMPT ACTIVITIES
Notwithstanding any other provision of these Bylaws, no Director, officer, employee or agent of
the Corporation shall take any action or carry on any activity by or on behalf of the Corporation
not permitted to be carried on by an organization exempt from Federal income tax under
Section 501(c)(3) of the Internal Revenue Code.
ARTICLE XV - AMENDMENTS
New Bylaws may be adopted or these Bylaws may be amended or repealed by the affirmative
vote of a majority of the full Board of Directors, except as otherwise provided by law or by the
Articles of Incorporation.
10
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ITEM NO. 9.13.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 23, 2024
Department:
City Administration
Submitted By:
Marcela Piedra, City Manager
Prepared By:
Kevin King, Sr. Management Analyst & Jenna Garcia, Housing Manager
Agenda Title:
Adopt a Resolution Authorizing Submittal of Funding Application for FY
2021-2022 HOME American Rescue Plan (HOME -ARP) Grant to Fund
Service Navigation Staff Positions at the City of Rohnert Park People
Services Center
RECOMMENDED ACTION:
Adopt a Resolution authorizing submittal of a funding application for FY 2021-2022 HOME American
Rescue Plan (HOME -ARP) Grant to fund service navigation staff positions at the City of Rohnert Park
People Services Center.
BACKGROUND:
In fiscal year 2021-2022, a tranche of one-time funding was made available through the HUD HOME -
American Rescue Plan (HOME -ARP) Program. These funds must be used to benefit individuals or
families who are homeless, at -risk of homelessness, fleeing domestic violence, and veterans.
On November 17, 2023, the Sonoma County CDC issued a Notice of Funding Availability for FY
2024-2025, which included $2,542,785 in HOME -ARP funding.
On May 24, 2022, the City Council provided direction to staff to pursue creating an in -person health
and human services hub, henceforth referred to as the Rohnert Park People Services Center (RPPSC),
that would establish and provide ongoing services at no cost to residents living and/or working in
Rohnert Park and neighboring communities. Staff has identified the vacant City -owned office space
attached to the City's Senior Center on 6800 Hunter Drive as possible location for the RPPSC. After
consulting with local healthcare and human services professionals, staff determined that the site would
be an ideal location for the RPPSC, giving its close proximity to those who need it, particularly
residents in the lower -income areas of Central Rohnert Park and A and B Sections.
Within one mile of 6800 Hunter Drive, the median income of the area is $73,855 ($27,265 less than
the Sonoma County median), a median net worth of $83,675 ($240,927 countywide), a poverty rate of
12.5% (8.5% countywide), and with 8% without a vehicle (5% countywide), suggesting that people the
immediate area surrounding the proposed location are in need of such services to supplement income.
With the addition of the RPPSC, the people within this radius would have a robust suite of free
services to keep them stably housed, in addition to those within Rohnert Park and Sonoma County
broadly, should they qualify for services.
In the City's fiscal year 2023-2024 budget, the City Council allocated $50,000 for tenant
improvements at 6800 Hunter Drive to prepare it to accommodate the RPPSC; however, early
ITEM NO. 9.13.
estimates place that figure closer to $100,000. Staff are currently taking steps to begin this work and
expect the renovation to be completed in 2024. We hope to open the RPPSC to the public on or after
July 1, 2024, to align with grant funding period. In addition to the cost of renovations and upgrades,
the City will be responsible for funding or for seeking outside funding for the ongoing operations and
two full-time service navigators who will work on -site.
In 2017, the City of Rohnert Park joined a Joint Powers Authority comprised of Cloverdale, Cotati,
Healdsburg, Rohnert Park, Sebastopol, Sonoma, Windsor, and the unincorporated County to form an
"Urban County." The formation of an "Urban County" allows smaller jurisdictions to pool and receive
housing and community development grant funds through the US Department of Housing and Urban
Development (HUD). One of these funding sources is the HOME program, which provides grants to
states and localities to fund affordable housing and services for low-income people. The Sonoma
County Community Development Commission ("Sonoma County CDC") is the designated local
administrative agency for the HOME Program and administers regular grant funding opportunities.
Staff and residents from Rohnert Park participate in the Cities and Towns Advisory Committee and the
Community Development Committee, who make joint funding decisions for the HUD funds received
by the Urban County.
Providing navigation services at the RPPSC is eligible for the HOME -ARP funds. This appears to be a
competitive application because it would provide valuable services to low-income individuals and
families living in and near Rohnert Park. The application requires a resolution from a proposing
entity's governing body and staff is requesting that the City Council adopt a resolution authorizing a
$160,000 funding application for navigation services at the RPPSC.
ANALYSIS:
Currently, Rohnert Park does not have a robust non-profit that offers a wide range of health and human
services. In addition, Rohnert Park's location makes it a challenge for the county to directly provide
services as well, as its strategic focus is on larger population centers (Santa Rosa and Petaluma) or
more remote or rural areas (Sonoma, Cloverdale, Guemeville); however, the need is there, particularly
highlighted by the income and poverty data highlighted above and in consideration of income data
from Census Bureau Tracts for Central Rohnert Park, and A and B Sections. The RPPSC would
potentially provide similar services —housing services, financial advice, health referrals, domestic
violence counseling, mental health counseling among others —all sharing space under one roof, with
dedicated staff monitoring cases and people to ensure positive outcomes, and all within close
proximity of those who would immediately need it.
Seeking funding through the HOME -ARP grant program would help offset operational costs for fiscal
year 2024-2025. The funds, however, can only be used for direct supportive services — which we
calculate will cost approximately $160,000 in the first year. Total program cost for the first year of
operation is expected to be $280,000, with the remaining $120,000 being budgeted mainly for facility
improvements and the first year of site upkeep. Staff are continuing to seek funding options in addition
to the HOME -ARP grant, however, the City will be responsible for covering any operational costs that
we cannot cover through outside funding sources.
Obtaining a resolution from the City Council authorizing the submittal of a grant application is a
requirement of the HOME -ARP funding application. This City Council authorization does not
constitute an obligation to proceed with the project should grant funding not be obtained or be awarded
a sufficient amount to make the project feasible.
2
ITEM NO. 9.13.
At this time, staff has identified Petaluma People Services Center (PPSC) as the vendor for the pilot
program to run the RPPSC. In addition to their familiarity and decades of experience operating such a
center connecting resources to those in need of them, the City currently has familiarity with them
professionally as an organization, having contracted with PPSC to run the City's Specialized
Assistance For Everyone (SAFE) program that provides mental health crisis intervention.
Staff is recommending that the City Council adopt the resolution authorizing submittal of funding
application for FY 2021-2022 HOME American Rescue Plan (HOME -ARP) Grant to fund two
navigation staff positions, and oversight of those positions, at the City of Rohnert Park People Services
Center (RPPSC).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This action is consistent with Strategic Plan Goal D- Continue to Develop a Vibrant Community and
Council Priority "Provide Equitable Services to All."
OPTIONS CONSIDERED:
1. Approve a resolution authorizing the HOME -ARP application for navigation services in fiscal
year 2024-25 to provide supportive services at the Rohnert Park People Services Center
(recommended action). This project is competitive under HOME -ARP criteria for this funding
cycle and seeking outside funding to assist with funding the activities of the Rohnert Park
People Services Center is consistent with prior City Council direction.
2. Withdrawal the application for HOME -ARP funding (not recommended). The City could opt
to withdrawal its application this year. The HOME -ARP funds are a one-time funding source;
there may not be funds available in future years. Funding service navigation at the Rohnert
Park People Services Center is consistent with prior City Council direction and would save the
City an estimated $160,000 in fiscal year 2024-2025.
FISCAL IMPACT/FUNDING SOURCE:
There is no direct fiscal impact associated with authorizing the submittal of a HOME -ARP grant
application. If the HOME -ARP funding request is awarded, staff will return to the City Council to seek
the appropriate budget and appropriations. Note that the City is applying for $160,000 to fund the
provision of navigation services in RPPSC. Capital costs and general operating expenses are not
eligible through the HOME -ARP grant fund, so the City will be responsible for covering these costs
using general funds and/or other outside grant funding sources.
Finance Approval Date: 01/05/2024
Human Resources Approval Date: N/A
City Attorney Approval Date: 01/04/2024
City Manager Approval Date: 01/17/2024
Attachments:
1. A Resolution of the City Council of the City of Rohnert Park Authorizing Submittal of Funding
Application for FY 2021-2022 Home American Rescue Plan (Home-Arp) Grant to Fund
Service Navigation Staff Positions at the City of Rohnert Park People Services Center
ITEM NO. 9.13.
a. Resolution Exhibit A - Application questions and staff answers to 2021-2022 HOME
American Rescue Plan (HOME -ARP) as submitted on Jan. 8, 2024
2. Notice of Notice of Funding Availability (NOFA) for Fiscal Year (FY) 2024-2025Community
Development Block Grant (CDBG), HOME Investment Partnership Program (HOME),
Emergency Solutions Grant (ESG), Low- and Moderate -Income Housing Asset Fund
(LMIHAF) and FY 2021-2022 HOME American Rescue Plan (HOME -ARP); and
3. Jan. 7, 2024, Letter of Commitment of Support for Rohnert Park People Services Center
authored by Elece Hempel, executive director of Petaluma People Services Center
.19
RESOLUTION NO. 2024-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING SUBMITTAL OF FUNDING APPLICATION FOR FY 2021-2022
HOME AMERICAN RESCUE PLAN (HOME -ARP) GRANT TO FUND SERVICE
NAVIGATION STAFF POSITIONS AT THE ROHNERT PARK PEOPLE SERVICES
CENTER
WHEREAS, the HOME -American Rescue Plan ("HOME -ARP") program was created by
the federal American Rescue Plan Act of 2021 to produce or preserve affordable housing, provide
tenant -based rental assistance, provide support services, or purchase and develop non -congregate
shelter to benefit individuals or families who are homeless, at -risk of homelessness, fleeing
domestic violence, and veterans; and
WHEREAS, the Sonoma County Community Development Commission ("SCCDC")
released a Notice of Funding Availability for Fiscal Year 2024-2025, which included $2,542,785
in Fiscal Year 2021-2022 HOME -ARP grant funding; and
WHEREAS, the City of Rohnert Park staff have identified that there is a community
benefit to providing on -site health and human services to families and individuals living or
working in or near Rohnert Park; and
WHEREAS, on May 24, 2022, the City Council of the City of Rohnert Park directed
staff to pursue options to create a health and human services "hub" that is now referred to as the
Rohnert Park People Services Center in Rohnert Park; and
WHEREAS, City staff have identified 6800 Hunter Drive as a location for the Rohnert
Park People Services Center and plan to begin renovation and upgrades to the office to prepare the
Rohnert Park People Services Center to open on or after July 1, 2024; and
WHEREAS, the Rohnert Park People Services Center will be staffed by service
navigators who can assist individuals and families in accessing needed services; and
WHEREAS, City staff have identified service navigation staff positions as eligible under
"supportive services" for an application of Fiscal Year 2021-2022 HOME -ARP Funding; and
WHEREAS, City staff have prepared a grant application for the Sonoma County Fiscal
Year 2021-2022 HOME -ARP Program to fund the services navigation staff positions at the
Rohnert Park People Services Center in Fiscal Year 2024-2025; and
WHEREAS, the Sonoma County Community Development Commission ("SCCDC") as
the designated local administrative body for the HOME -ARP Program requires that a
municipality submitting a HOME -ARP program funding application must include a City/Town
Council Resolution endorsing the project for which the HOME -ARP funding is being pursued.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park as follows:
1. The City Council does hereby authorize staff to submit a funding application for FY 2021-
2022 HOME -American Rescue Plan (HOME -ARP) to fund the services navigation staff
positions at the Rohnert Park People Services Center in Fiscal Year 2024-2025.
2. The City Council does hereby approve the attached HOME -ARP funding application
(Exhibit A) and authorizes the City Manager or his/her designee to submit the application
in substantially similar form and adjust the funding request based on any new information
that may be submitted prior to the decision of the Sonoma County Board of Supervisors.
3. The City Council does hereby delegate authority to the City Manager to approve and
execute any Funding Agreement in relation to this HOME -ARP grant application and any
amendments thereto.
DULY AND REGULARLY ADOPTED this 23rd day of January, 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
Attachments: Exhibit A
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-008
Resolution 2 of 2
A. Organizational Information
Fax:
Federal Tax ID:
Unique Entity:
Authorized Representative:
B. Project Description
B.1. Brief Description of Project or Program. The description provided here will be incorporated into
the staff reports provided to the Community Development Committee, Cities and Towns Advisory
Committee, and/or the Board of Supervisors. Descriptions MUST BE 125 words or less. It will not be
edited and will be truncated at 125 words. (750 characters remaining)
The City of Rohnert Park is establishing the city's first ever "Rohnert Park People Services Center", a
drop -in center that will provide health and human services at no cost. This expansion of programing
would leverage existing contracts that Petaluma People Services Center (PPSC) currently has with County
Human Services, Probation, Health and Youth and Family Services. There is currently no such drop -in
service center in the Rohnert Park and Cotati area, requiring low-income community members to travel
to Santa Rosa or Petaluma for services. The Center will be located in city -owned offices next to the city's
Senior Center at 6800 Hunter Drive. This central location will be easily accessible by the residents of
Rohnert Park, Cotati, and neighboring unincorporated county areas. The Center will be open to the
public during established hours and will benefit low-income individuals and families, including those who
are homeless, at -risk of homelessness, fleeing domestic violence, and veterans.
B.2. Primary Physical Location of Activities or Program (if applicable):
6800 Hunter Drive, Rohnert Park, CA
B.3. Why is your proposed project or activity competitive for these funds? What sets your organization
or services apart? How are your services more effective or unique?
The City of Rohnert Park is known for its excellent customer service and friendly approach to serving
local businesses and solving citywide issues. What sets the city apart is the desire to establish a long-
term model serving a gap in coverage long been overlooked due to the smaller size of the city within
Sonoma County. This unique pilot program would be run by a third -party contractor, PPSC a non-profit
providing services to all four qualifying populations —veterans, homeless, households at risk of
homelessness, those fleeing domestic violence, and other vulnerable populations.
B.4. What is the level of need for this activity within Sonoma County? Please include data to support
your answer.
Currently, within a one -mile radius of the proposed site at 6800 Hunter Drive, the average median
income is $73,855 (compared to $101,120 countywide); the median net worth is $83,675 ($240,927
countywide); the household poverty rate is 12.5% (8.5% countywide); and 8% of households are without
a vehicle (5% countywide). Market rents at apartments along Enterprise Drive —a street that is nearly
exclusively multifamily housing —is about $1,800 per unit and upwards of $2,400 per 2 bedroom.
Calculating average rents out for the year ($21,600) means that the average household pays at least 30%
of their monthly income solely on rent, a figure that does not include utilities and groceries. In addition,
vacancies in this area have been steadily climbing since 2021 (5.2% as of December 2023), suggesting a
rising strain in the financial resources for those needing rentals.
In addition, domestic violence calls within city limits numbered 299 in 2022; up from 279 in 2021; and
approximately 2,041 people or 4.6% of the city population is made up of veterans.
Despite the proven need for health and human services in Rohnert Park, residents currently must travel
at least 8 miles to Santa Rosa or Petaluma to access such services. Even for those with vehicles, this can
be cost- and time -prohibitive, but for those reliant on public transit, accessing these services may be
impossible.
With the escalating cost of housing and living, we believe that this hub will prove an invaluable service to
the community, providing free services to lower income individuals and families who may be
experiencing or at risk of homelessness.
B.5. Duplication of Services The available funding streams are designed to support unique
activities/projects that serve the most vulnerable populations within Sonoma County. How are your
services different from other community -based organizations in the area?
How this program differs is in terms of location and totality. Currently, services of these types can be
found scattered around Santa Rosa and Petaluma; however, there is no space where all these services —
housing services, financial advice, health referrals, domestic violence counseling —share space under one
roof in totality. This is especially true in a smaller city like Rohnert Park (population 45,000), where
currently none of these services are offered within city limits for free, meaning our residents must drive
or take long public transit to utilize them, often at the expense of their income for that day, as free
services operate during business hours.
The 2021 update of the Portrait of Sonoma identifies three census tracts in Rohnert Park among the 18
in the County with the highest needs. Downtown Cotati is also an area of need, though the Portrait does
not provide a Human Development Index score for that area. These services would reach in close
proximity a robust suite of free health and human services that can assist individuals and families to
obtain and maintain housing, as well as improve physical, mental and financial health.
B.6. Do you collaborate with any other community -based organizations to achieve common goals? If
so, please state any notable group projects or accomplishments. If not, please explain why not.
The City has established the SAFE Team "Specialized Assistance For Everyone" in partnership with PPSC.
The SAFE Team is a 24/7 crisis intervention team that responds to non-violent calls for service received
by Rohnert Park Public Safety. Services provided by SAFE include responding to people who are under
the influence of drugs or alcohol, in need of treatment for mental illness, or who need shelter by
providing counseling and transportation to the appropriate location. SAFE also addresses minor medical
complaints that do not require emergency room care.
Additionally, the City partners with several local homeless service providers who operate mobile
homeless outreach services, interim housing and permanent housing programs. Through our combined
efforts, we have achieved the following outcomes in Rohnert Park between January 1, 2021, and
September 30, 2023:
• Placed 164 individuals experiencing homelessness in permanent housing
• Engaged 622 unsheltered individuals through outreach
• Moved 167 individuals into interim housing or shelter
The establishment of RPPSC would provide coordination of the collaboration. PPSC currently is providing
Case Management to anyone 60 and older throughout Sonoma County, having this service co -located in
Rohnert Park, will not expand access to those who are aging in Sonoma County, but for many of our
senior who are at risk of staying housed, we can get upstream in the services needed for these at -risk
seniors and veterans. PPSC is also one of the initial partners in the Senior and Disability HUB which
provides direct referrals for additional services not provided directly by PPSC.
C. Project Information
C.1. Total Funding Requested:
$160,000 for two navigator positions and program administrator/management costs to the nonprofit
service provider.
C.1a. ESG Funds Requested:
$0
C.1b. HOME -ARP Funds Requested:
$160, 000
C.1c. LMIHAF:
$0
PUBLIC SERVICES PROJECT TYPE (pick all that apply):
• Emergency Shelter
• Homeless Prevention
• Homeless Services (Case management, referral services, etc.)
• Rapid Re -Housing
• Street Outreach/Day Centers
Supportive Services as defined in CPD Notice 21-10 (HOME -ARP ONLY)
C.3. Proposed Use of Funds: Please indicate how the requested funds will support the proposed
activity/project; be specific about how the money will be expended. For example, note any staff costs
that will be supported by the requested funds, include the titles of staff that will be involved in the
administration of the grant, or list any budget line items that will be subject to the funding.
• The funds will be used to pay the salary of two navigators and the manager(s) of that staff to
handle intake and coordinate services to those who need it: 2 FTE navigators - $70,000 each
($140,000 total)
• 1 administration official (executive director), partial time — approx. up to $20,000
C.4. Please fill out the table below by stating the numbers served per category according to the stated
time frames.
PROPOSED # OF
PROPOSED # OF
CURRENT NUMBER OF
NUMBER OF
HOUSEHOLDS SERVED
HOUSEHOLDS SERVED
HOUSEHOLDS SERVED
HOUSEHOLDS SERVED
BY PROJECT IN
PROJECT IN UPCOMING
AS OF THE FILING OF
BY PROJECT LAST
UPCOMING FISCAL
FISCAL YEAR: JULY 1,
THIS APPLICATION (IF
FISCAL YEAR: JULY 1,
YEAR: JULY 1, 2024-
2024-JUNE 30, 2025
PROJECT IS CURRENTLY
2022- J U N E 30, 2023
JUNE 30, 2025
IN OPERATION): JULY 1,
2023-CURRENT DATE
Number of households
355
0
0
served
Number of households
150
0
0
with children
Number of households
30
0
0
comprised of
unaccompanied youth
under 25 years old
Number of adults in
175
0
0
households served
Number of children in
300
0
0
households served
C.S. Please fill out the table below by specifying the percentage of clients served based on level of
income:
HOUSEHOLD INCOME
LIST THE TOTAL ESTIMATED
CONSIDERING ONLY URBAN
PERCENTAGE OF THE
COUNTY RESIDENTS, LIST THE
HOUSEHOLDS SERVED IN EACH
ESTIMATED PERCENTAGE OF
OF THE INCOME CATEGORIES
HOUSEHOLDS SERVED IN EACH
BELOW
OF THE INCOME CATEGORIES
BELOW
Extremely Low (Below 30% AMI)
20%
20%
Very Low (Between 31% -50%
30%
30%
AMI)
Low (Between 51% -80% AMI)
50%
50%
C.6. Project Subpopulation. Check subpopulations that the proposed project will directly serve (all or
some):
• Veterans
• Developmental Disability
• Seniors/Elderly
• Substance Abuse Disabilities
• Victims of Domestic Violence/Sexual Assault
• Mental Health Disabilities
• Other Subpopulation: Homeless, At Risk of Homelessness
C.7. Supplemental Project Services Provided. Check secondary services provided directly by your staff
to participant:
• Individual or Familv Counselin
• Housing Location
• Financial Literacy
• Domestic Violence Intervention
• Tenancy Education
Other Services Not Listed (list): 1:1 group parent education, in -home parent support services to support
the development and enhancement of parental resilience, social supports, understanding of child
development, child social/emotional development, and attachment. CPI uses the Triple P programs to
support this work and focus on positive discipline, managing anger, co -parenting, stress reduction,
developing resilient families, etc. Referrals to outside services including drug abuse treatment, mental
health services, housing location, rental assistance and case management.
Project Outcomes
Choose an Outcome Identifier and describe two measurable changes in participants' lives from their
participation in the program. Please discuss the change in a participant's status, knowledge, or
behavior resulting from receiving this service.
C.8. Outcome Identifier
Select one outcome Indicator that you will use to measure your success.
System Performance Measures
• Outreach, day centers or coordinated entry- placement in temporary or permanent housing
• Coordinated entry- decrease length of homeless episodes
• Shelter or transitional housing- exists to permanent housing
• Homeless prevention and housing retention- improvement in housing stability
C.9. Project Goal. Briefly describe how your project will work towards achievement the specified
Outcome Indicator.
In Rohnert Park, nearly two-thirds of renters spend over 30% of their income on housing, and one-third
spend over 50% of their income on housing (U.S. Census Bureau, American Community Survey 5-Year
Data (2015-2019). More than ever, low-income residents are are in need of supportive and financial
services that can help them remain stably housed or identify new affordable housing.
The hub will be located in the Central Rohnert Park area near two older sections of Rohnert Park, known
as A and B Section. These Sections — along with Central Rohnert Park — were identified as "Low Resource
Areas" per the Tax Credit Allocation Committee (TCAC) Opportunity Areas Composite Score. The
Composite Score assesses the level of resources related to education, poverty, proximity to jobs and
economic opportunities, pollution levels, and other factors in neighborhoods across the City. Central
Rohnert Park and A and B Sections were not only deemed low resource areas in Rohnert Park, there are
also areas that contain more dense rental housing and roughly 17% more Hispanic or Latinx residents
than in Moderate Resource Areas of the city.
By offering these services to low-income families and individuals, in an area easily accessible for
residents of the city's Low Resource Areas improved in health outcomes, improved housing and financial
stability and fewer individuals and families entering homelessness.
C.10.Other Measures. Increased income from benefits and/or employment Increased access to health
benefits
The plan for the first year is to decrease the number of people entering homelessness or houselessness
in the area by 50%, specifically in these areas. For Rohnert Park, on the whole, we hope that decrease
can be closer to 63% lower than the current rate. This would include upstream work with those who are
at -risk of becoming homeless, including behavioral health services and other prevention and
intervention programs.
C.11. Briefly describe how your project will work towards achieving the specified Outcome Indicator.
See C.9.
C.12. Describe the experience your agency has in providing services associated with Outcome #1 as
identified in the previous section (C.11)
Homeless Prevention and Housing Retention. The City of Rohnert Park plans to contract with a nonprofit
organization familiar with Rohnert Park's unique layout and high volume of renters and local service
needs. For this pilot program, PPSC has been identified. PPSC already works with the city providing
emergency mental health intervention through our SAFE team. PPSC has over 50 years of experience
operating a human services hub in Petaluma and is very familiar with local resources and community -
based organizations. PPSC is experienced in providing services to prevent homelessness, including
connecting participants with financial and rental assistance programs and providing financial literacy
education. We expect that partnering with an experienced nonprofit who is already very familiar with
Rohnert Park will allow us to successfully launch this program.
C.13. Describe the experience your agency has in providing services associated with Outcome #2 as
identified in the previous section (C.12). If only one Outcome was selected, then type "NA".
N/A
C.14. Describe your organization's record of administrative and programmatic capacity using federal,
state, local, and/or private grant funds, explaining any past issues or challenges administering grant
funds:
As a municipality, we are in constant contact and consistently work with federal, state, county grant
programs, and other local jurisdictions to fund projects and provide grant funding. The City of Rohnert
Park currently issues up to $100,000 per year as part of its Rohnert Park Foundation grant program, and
is very familiar with how to research, receive , spend, and monitor grant funding. In addition, our team
who works in housing administration is currently overseeing and administering over $2.6 million in state
and county grant funding for homeless services.
C.15. Does your organization have any prior experience providing the proposed services?
For several years, the City of Rohnert Park has partnered with local experienced social service nonprofits
to provide a variety of resources and services to local residents. The city will contract with an
experienced nonprofit to operate the hub in Rohnert. As noted above, we are already in talks with a
service provider, PPSC, who has over 50 years of experience operating this kind of program in Petaluma.
C.16. HOME -ARP Requirements. If the activity or project is requesting HOME -ARP funds, please
explain how the proposed activity will benefit the following qualifying populations (activities must
benefit ALL qualifying populations):
• Persons or households experiencing or fleeing domestic violence, human trafficking, or
stalking
• Homeless persons or households
• Persons or households at risk of homelessness as defined in Section IV(A)(2) of the HUD
HOME -ARP Notice: CPD 21-10
• Other populations at risk of becoming homeless as defined in Section IV(A)(4) of the HUD
HOME -ARP Notice: CPD 21-10
Notice CPD 21-10 can be accessed here:
https://www.hudexchange.info/resource/6479/notice-cpd-2110-requirements-for-the-use-of-funds-in
the-home-arp-oroera m/
The hub will be open to the public and designed to benefit low-income individuals and families from a
variety of backgrounds including, but not limited to, those experiencing homelessness, at risk of
homelessness, fleeing domestic violence, human trafficking or stalking, veterans and other special needs
populations.
The navigators will be responsible for scheduling counseling, housing assistance, senior advisory
services, financial advisory, and other services to be provided onsite at 6800 Hunter Drive in Rohnert
Park. While the menu of services is yet to be finalized, the plan is to have a mix of 4 to 6 private rooms
which can provide confidential services through the service provider and outside providers with regular
drop -in hours.
These services would include housing assistance, counseling for victims of domestic violence, financial
education, and referring to appropriate medical care, housing services as well as other free health and
human services designed to alleviate the financial burden from those using it. All of these services are
fundamentally designed to assist people with services they would otherwise be without, and generally
for services that are cost prohibitive for the person needing them.
Any person experiencing homelessness will be admitted and referred to City -funded homeless outreach
services to ensure they are enrolled in Coordinated Entry and get connected with any additional
resources that may be available. Those at risk of homelessness will be connected to rental assistance,
financial assistance, fiscal education and other services designed to improve housing stability and
prevent homelessness. As already described, the Hub will be located in the Central Rohnert Park area,
easily accessible by many people living in Lower Resources Areas within the City. Domestic violence
counseling and referrals to safe houses and other domestic violence programs will also be provided on -
site.
D. Project Evaluation Framework
D.I. Describe how your organization will use data and other information as a self -evaluation tool to
ensure you are on track to achieve proposed outcomes:
As part of the intake of each individual client, the City, through its service provider partner, will conduct
surveys that will then be followed up on regular intervals with similar survey questions at the
appropriate time given the service provided. Over time, we anticipate using these regular check -ins to
improve the quality of service provided and to deduce how the service provided is improving the lives of
the clients, and more importantly, what services the being offered provides the greatest help to these
individuals. That said, the City anticipates the first year of this pilot program will have many areas where
we will discover areas of self-improvement, and the hope is to use this first year to evaluate short term
prospects (three years out) and long-term services that will be necessary (five years and beyond).
Choosing PPSC as a partner on this project allows the City to leverage their 50 years of experience in
providing Human Services programs. PPSC has leadership on Sonoma County Upstream, and their
contracts make them a reliable partner in reporting data.
D.2. Explain how the use of data will help to improve service offerings:
Similar to the answer above, the hope will be to use regular check -ins with clients and those using the
service to gauge improvements in their lives in terms of financial, mental, or physical distress — and
overall housing stability. Over time, the City will be able to discover what items on the menu of services
are offering the greatest improved outcomes and what services are the most needed, as well as gaps in
coverage for Rohnert Park and all of Sonoma County. With Rohnert Park already identified by Sonoma
County Human Services as a location where services can be expanded. The hope with PPSC leading the
HUB, we will also be able to engage County staff to provide opportunities for community members to
apply for CalFresh, WIC and other programs that require trips to Santa Rosa or Petaluma.
D.3. Please describe the involvement of participants in the evaluation of the project:
Self -written surveys by participants will be their primary contribution; however, the City may consider
other forms of data collection to determine if improvements are being made, including paystubs,
financial statements, arrest records (for domestic violence) and other public records. Those
requirements will depend on the service offered and whether the items provided or requested would
deter people from using the service, as the city may scale back certain requests if they are deemed too
invasive or preventing people from using the services. Because PPSC will also be leveraging existing
contracts, there is a level of client engagement on determining needs and level of services required.
PPSC has the flexibility that government does not have to adapt quickly to needs of our residents as they
arise. The County has opened up hub locations in other cities, however they have not had the flexibility
that is needed with this type of pilot project. It is expected in a short time after launching that services
provided will expand to Youth Employment programs, behavioral health services and at least weekly an
opportunity for SonomaWorks clients to get employment counseling services. Along with an expansion
of services for seniors and veterans programing.
PROJECT HISTORY AND READINESS
Please answer only one of the following two questions.
DA If this project has been operating one year or less, please discuss its stage of project growth or
preparation. (If more than one year = NA)
This project has yet to begin and funding for it would help provide the seed for it to grow over the
coming years. To use a tech term, it is in a "pre -alpha" stage, but the ingredients are there for it to start
(a nonprofit service provider has been identified, a space is being retrofitted to fit needs, funding is
available) but has yet to begin. The plan is to start no later than summer 2024.
D.5. If this project has been operating longer than one year, describe any material changes that have
affected the project along with associated impact(s) that have taken place over the past two years due
to any of the following conditions. (If under one year = NA)
NA
E. Alignment with Sonoma County Initiatives
E.1. Alignment with Sonoma County Strategic Plan to Prevent and End Homelessness
If the proposed project or activity serves the homeless population, please describe how the proposed
outcomes support the goals of the Strategic Plan.
The goals of the Strategic Plan include:
• Invest in more housing and prevention — Reduce the inflow of people into homelessness and
create more pathways to long-term housing stability.
• Strengthen supportive services — Building supportive services capacity to ease the strain of the
housing crisis.
• Leverage existing contract for services that PPSC already has with the County, providing access
to Rohnert Park community members that in the past were not accessed because of
transportation barriers.
• Operate as one coordinated system — Partners across the county must work to develop shared
priorities, aligned investments, seamless coordination, equitable solutions.
The latest, approved five year strategic plan to prevent and end homelessness can be found at the
following link: https://sonomacounty.ca.gov/health-and-human-services/health-
services/divisions/homelessness-services/continuum-of-care/strategic-plan
The proposed hub would invest in homelessness prevention by providing services to those most in need
of them but who may not be able to access other similar services in the County due to the location of
existing service hubs. By providing easily accessible services for housing, rent advice, domestic violence,
and referrals for health services, the Rohnert Park People Services Center would go a long way toward
intervention techniques to prevent individuals and families falling into homelessness. This push also
aligns with point 2, strengthening supportive services. As is often the case, people in crisis often don't
have the time to research, schedule, and transport themselves to the service centers. Often people must
take off work or schedule time off (usually repeatedly) in order to access services. By conveniently
locating these services near residents who are most in need of them, we ensure that people who need
services are accessing them and improving housing stability for residents. As for coordination with other
countywide services, the RPPSC plans to initially partner with nonprofit, PPSC in order to establish this
hub, and will hold PPSC accountable to ensure they are in regular communication with county
counterparts. The expectation, at this time, will be to ensure that the navigator(s) hired to occupy the
space at 6800 Hunter Drive will refer those who are experiencing or at risk of homelessness, or
struggling through financial hardships, to well -established and credible services not only in Rohnert Park,
but countywide as well. These services are generally and invariably tied into the county's coordinated
network.
F. Coordinated Entry
F.1. Coordinated Entry Capacity If funded for homeless services, your project will be required to
participate in Coordinated Entry, either as an access point or accepting referrals (or both). In the space
below, provide an overview of your organization's ability, knowledge, and potential barriers to
overcome to take part in Coordinated Entry. Please limit your response to no more than 125 words.
The city funds the Catholic Charities Homeless Outreach Services Team (HOST) who conducts mobile
homeless outreach throughout Rohnert Park and enrolls those experiencing homelessness in
Coordinated Entry. HOST is trained in completing Coordinated Entry referrals and participates in the
weekly Coordinated Entry case conference meetings. We plan to continue offering mobile Coordinated
Entry enrollments throughout the city, meeting people where they are. We will also explore offer on -site
at the hub if needed.
F.2. Program Standards Workgroup. Does your agency participate in the program standards workgroup
for your project type?
• Yes
• No
Please state in which standards group your organization engages and the name of the staff responsible
for attending. Compliance with the local program standards for your project component, and
participation in program standards working groups will be a requirement of all funding agreements.
G. Project Financing and Budget
Please provide the following information. Please note that HUD funds are designed to fill in budget gaps
and should not be used to fund the entirety of an activity or project; applications that contain a diverse
budget with various funding sources are generally considered to be more competitive during the review
process.
G.1. Funding Status - Is this the first time your organization has applied for this source of funds for this
activity from the CDC? Please explain.
Yes.
G.2. Has this project received funding under a different name?
• Yes
• No
G.3. Will funding requested supplant existing funding for the project? If the project does not have any
existing funding, please explain why:
This project is new and slated to open in summer 2024. The City has allocated funds to renovate the
office space in fiscal year 2023-24, however, we are actively seeking grant funds to help offset the cost of
operations starting in fiscal year 2024-25. Should this grant not be approved, the City of Rohnert Park
will continue seeking other funding options.
G.4. Community Development Commission Funding History
G.S. Total Organization Budget:
$139.9 million (City of Rohnert Park)
G.6. Total Project Budget:
$350,000 year one budget / $220,000 each year after.
G.7. Current Annual Budget:
$350,000 year one budget / $220,000 each year after.
G.B. The request represents this percentage of the project budget:
Approximately 40% in year one (fiscal year 2024-25)
G.9. Please identify the non-federal funding sources your organization will use to meet the ESG match
requirement. (ESG requires that all federal funds must be matched dollar for dollar.)"(FOR ESG
APPLICANTS ONLY. If you are not applying for ESG funds, please input `N/A' for your response.)
N/A
G.10. Describe the aspects of the project design that are scalable. Indicate how many fewer
participants will receive services if the award is less than the amount requested.
If this application is not awarded funds and the city is unsuccessful in locating other funding to operate
this program in fiscal year 2024/25, we will be unable to operate the hub. However, if we receive partial
funding, we may choose to limit the hours the hub is open to 20 hours a week instead of 40 hours a
week, which will likely reduce the number of participants served by half.
G.11. Please describe how the proposed project will continue to be financially self-sustaining in the
future.
The City is looking at the RPPSC as a long-term solution to its residents; however, the long-term viability
of such a project will be dependent on its success in year one. With that in mind, the plan is to acquire
outside funding to test this idea as a pilot project in year one, than assess ongoing funding from grants
and/or city coffers as we approach its one-year anniversary.
G.12. Please describe how your organization will continue to be financially self-sustaining in the
future.
The City of Rohnert Park has an annual budget of $139.9 million, which includes approximately $54.5
million in general fund dollars. The City prides itself on maintaining fiscally prudent budgets and healthy
reserves to ensure long-term sustainability.
G.13. Please use the table below to indicate the current or proposed budget for the project/activity for
which you are applying. For each funding source, be sure to indicate whether the funding is committed
or uncommitted at the time of application submission. NOTE: This table should include all funding
sources and the total amount of funding necessary for the proposed activity.
Funding Source
Dollar Amount
Commitment Status
Rohnert Park General Fund
$120,000 one time
Renovations to site
Rohnert Park General Fund
$70,000 per year
Annual maintenance and utility
costs.
H. Required Documents
• Other Document (1)
• Other Document (2)
• Financial — Proposed Program Budget Including Requested Funds *Required
• Financial -- Most Recent Agency Budget *Required (MAYBE)
• Authorizing Resolution (Must come from the Board of Directors for your organization, if
applicable) *Required
• IRS Letter of Determination *Required
• Letters of Commitment
• Financial -- Current Project Budget *Required
• Financial -- Most Recent Final Audit Report *Required (MAYBE)
• Financial -- IRS Form 990 for Most Current Tax Year *Required
• Most Recent Approved Internal Financial Statement *Required
I. Application Completeness Accuracy
Please provide the following information.
• 1 hereby certify that our organization has complied with all applicable laws and regulations
pertaining to the application and is an eligible applicant for the requested funding.
The organization proposes to provide the program services or complete the project identified in this
application. If this application is approved and this organization receives the requested funding this
organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as
required by the Commission. In addition, the content of the application shall be incorporated as part of
the written agreement and, as such, will be used to monitor performance. Activities, commitments, and
representations described in the written agreement that are not subsequently made a part of the
program/project as funded shall be considered a material contract failure and may result in a repayment
of all awarded funds and/or suspension from participation in future funding rounds.
• 1 hereby certify that the organization is fully capable of fulfilling its obligation under this
application, as stated herein.
• 1 further certify that the information provided in this Funding Application is correct, accurate,
and complete.
• 1 hereby certify that our organization has complied with all applicable laws and regulations
pertaining to the application and is an eligible applicant for the requested funding.
The organization proposes to provide the program services or complete the project identified in this
application. If this application is approved and this organization receives the requested funding this
organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as
required by the Commission. In addition, the content of the application shall be incorporated as part of
the written agreement and, as such, will be used to monitor performance. Activities, commitments, and
representations described in the written agreement that are not subsequently made a part of the
program/project as funded shall be considered a material contract failure and may result in a repayment
of all awarded funds and/or suspension from participation in future funding rounds.
• 1 hereby certify that the organization is fully capable of fulfilling its obligation under this
application, as stated herein.
• 1 further certify that the information provided in this Funding Application is correct, accurate,
and complete.
Signature/Authorized Representative of Organization (Please note that this person must be an
authorized signatory for your organization in order to sign off on this section of the application.)
Title
J. Federal Regulations — CDBG
Please review the CDBG Regulation Chart. https://benevate.blob.core.windows.net/sonomacountyca-
public/CDBG%20Regulations%20Chart.pdf
To the best of my knowledge and belief, I certify that all data contained in this application and all
supportive documentation is true, correct and will incorporate the above requirements. This submission
has been duly authorized by the governing body of or my organization.
Signature/Authorized Representative of Organization (Please note that this person must be an
authorized signatory for your organization in order to sign off on this section of the application.)
K. Conflict of Interest — CDBG
The standards in 2 CFR 200.318 provide that no employee, officer, or agent shall participate in the
selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict
of interest would be involved. Such a conflict would arise when an employee, officer, or agent, any
member of his or her immediate family, his or her partner, or an organization which employs or is about
to employ any of the parties indicated herein, has a financial or other interest in the firm selected for an
award.
The CDBG regulations at 24 CFR 570.611 provide that no person who is an employee, agent, consultant,
officer, or elected official or appointed official of the recipient or subrecipient that are receiving CDBG
funds and (1) who exercises or has exercised any functions or responsibilities with respect to activities
assisted with CDBG funds; or (2) who is in a position to participate in a decision -making process or gain
inside information with regard to these activities, may obtain a financial interest from a CDBG-assisted
activity, or have any interest in any contract, subcontract, or agreement with respect thereto, or the
proceeds thereunder, either for themselves or those with whom they have family or business ties, during
their tenure or for one (1) year thereafter.
Are any employees, agents, consultants, officers, family members, or elected officials of the organization
requesting funds in a position to participate in the decision making process for approval of this
application?
• Yes
• No
Are any employees, agents, consultants, officers, family members, or elected officials of the organization
requesting funds in a position to gain inside information with regard to approval of this application?
• Yes
• No
Will any employees, agents, consultants, officers, family members, or elected officials of the organization
requesting funds obtain a financial interest or substantial benefit from this activity?
• Yes
• No
Will any employees, agents, consultants, officers, family members, or elected officials of the organization
requesting funds have an interest in any contract, subcontract or agreement with respect to funding this
application, either for themselves or those with whom they have family or business ties during the
program year and one year thereafter?
• Yes
• No
If you answered YES to any of the above questions, a letter must be submitted with the application that
includes the following information:
1) A disclosure of the nature and extent of the conflict
2) A description of how public disclosure will be made
3) A qualified attorney's opinion that the conflict of interest does not violate federal, state, or local
law
Note: If you are approved for funding, the Commission must issue a public notice of the disclosure with a
15-day public comment period, and then submit to HUD for approval prior to execution of a grant
agreement or release of funds
Upload Conflict of Interest Letter
Signature/Authorized Representation of Organization (Please note that this person must be an
authorized signatory for your organization in order to sign off on this section of the application.)
L. Policies and Procedures
The undersigned does hereby certify that the applicant organization has the following policies and/or
procedures and can produce them if requested by the Commission:
1. Accounting policy/procedure
2. Procurement policy/procedure
3. Conflict of Interest policy/procedure
4. Record Retention policy/procedure
S. Language Access Plan & Limited English Proficiency Policy
Signature/Authorized Representative of Organization (Please note that this person must be an
authorized signatory for your organization in order to sign off on this section of the application.)
r u �■ J J
�d VON
J
Sonoma County Community Development Commission
1440 Guerneville Road, Santa Rosa, CA95403-4107
Notice of Funding Availability (NOFA) for
Fiscal Year (FY) 2024-2025
Community Development Block Grant (CDBG), HOME Investment
Partnership Program (HOME), Emergency Solutions Grant (ESG),
Low- and Moderate -Income Housing Asset Fund (LMIHAF) and
FY 2021-2022 HOME American Rescue Plan (HOME -ARP)
Issue Date: November 17, 2023
Application Due Date: January 8, 2024, 5:00 pm
The Sonoma County Community Development Commission (Commission) is pleased to
request applications from eligible organizations for eligible affordable housing projects,
capital projects, tenant based rental assistance, supportive services, homelessness
services, rapid rehousing, fair housing services, non -congregate shelter, and
microenterprise assistance activities to receive funding from the following sources:
FUND SOURCE
FY 2024-2025
FY 2021-2022
ELIGIBLE USES
ACTION
ACTION PLAN
PLAN
SUBSTANTIAL
(estimated
AMENDMENT
amounts
CDBG
$1,109,144
Affordable housing
projects, non -housing
capital projects,
microenterprise
assistance
CDBG - Public Services set
$255,956
Fair housing activities
aside for Fair Housing
HOME
$643,871
Development and
preservation of
affordable rental
housing, tenant based
rental assistance
HOME - Community
$128,775
CHDO rental housing
Housing Development
development and
Organizations (CHDO) set
preservation
aside
Telephone (707) 565-7500
FAX (707) 565-7583 TDD (707) 565-7555
ESG
$139,478
Homelessness
supportive services,
shelter operations
support, rapid
rehousing
HOME -ARP
$2,542,785
Development or
preservation of
affordable housing,
non -congregate
housing, and provision
of supportive services
for the four qualifying
populations:
homeless;
at -risk of becoming
homeless; persons
fleeing or victims of
domestic violence,
human trafficking, and
stalking; and other
vulnerable populations
requiring assistance to
prevent homelessness.
LMIHAF
$250,000
Homelessness support
(actual)
services and rapid
rehousing services
only
The Commission administers federal funds from the United States Department of Housing
and Urban Development (HUD) including CDBG, HOME, ESG and HOME -ARP and local
LMIHAF funds on behalf of the County of Sonoma, the Town of Windsor, and the cities
of Cloverdale, Cotati, Healdsburg, Rohnert Park, Sebastopol, and Sonoma (collectively,
the "Urban County"). This NOFA and associated guiding documents and policies govern
the distribution of funds.
All applications must be submitted through the online application portal. A link will be
provided to all interested applicants following the technical assistance workshops or
meetings. Application materials include the FY 2024-2025 Federal Funding Policies and
NOFA. Please review these materials carefully for important information on
project/program eligibility and application procedures.
ESG and LMIHAF Funds
Community based organizations that provide homelessness related supportive services
including shelter and rapid rehousing are encouraged to apply for these funds.
HOME -ARP Funds
Affordable housing developers and non-profit organizations that provide homeless
prevention and or homelessness related supportive services, including development or
preservation of non -congregate shelter, are encouraged to apply for these funds. Projects
must serve all of the four qualifying populations: homeless households, households at -
risk of becoming homeless, persons or households fleeing or experiencing domestic
violence, stalking, and or human trafficking, and other vulnerable populations requiring
services or assistance to prevent homelessness and others at high risk of becoming
homeless. Funds cannot support a project that uses other funding sources that excludes
any one of the qualifying populations.
Kev Dates
Friday, November 17, 2023
Publication of the Notice of Funding Availability
(NOFA) for FY 2024-2025 CDBG, HOME, ESG,
LMIHAF, and FY 2021-2022 HOME -ARP.
Monday, December 4, 2023,
Technical Assistance (TA) Workshop #1 for applicants
10:00 a.m.
interested in submitting a funding application.
Attendance at a TA session or a TA meeting with
Commission staff is a mandatory requirement for
application submittal.
Thursday, December 7,
Technical Assistance (TA) Workshop #2 for applicants
2023, 10:00 a.m.
interested in submitting a funding application.
Attendance at a TA session or a TA meeting with
Commission staff is a mandatory requirement for
application submittal.
Monday, January 8, 2024,
Funding applications are due to the Commission
5:00 p.m.
no later than 5:00 p.m.
Wednesday, January 24,
Sonoma County Homeless Coalition Board review of
2024, 1:00 p.m.
homelessness related funding recommendations.
Wednesday, February 14,
Community Develoment (CD) Committee and Cities
2024, 10:00 a.m.
and Towns Technical Advisory Committee (CTAC)
(Special meeting)
concurrent meeting to make funding recommendations
for the FY 2024-2025 Annual Action Plan and FY
2021-2022 Action Plan Substantial Amendment. The
committees will provide comments and may ask
clarifying questions of applicants. All applicants must
be present to be considered for funding.
Friday, February 16, 2024
Draft FY 2024-2025 Annual Action Plan and FY 2021-
2022 Action Plan Substantial Amendment published
for a 30-day public comment period.
Wednesday, March 20, 2024
CD Committee and CTAC concurrent public hearings
10:00 a.m.
to make final funding recommendations for the draft
FY 2024-2025 Annual Action Plan and FY 2021-2022
Action Plan Substantial Amendment.
Tuesday, April 30, 2024
Board of Supervisors to discuss and adopt the FY
(Date subject to change)
2024-2025 Annual Action Plan and FY 2021-2022
Action Plan Substantial Amendment.
Attendance at a technical assistance workshop is mandatory for all applicants.
There are two scheduled technical assistance workshops, and applicants must attend
one of these. If unable to attend a technical assistance workshop, applicants must
contact the Commission staff to arrange a one-on-one technical assistance meeting that
will satisfy the mandatory attendance requirements. Detailed information about CDBG,
HOME, ESG, HOME -ARP and LMIHAF eligibility and project requirements will be
reviewed, and Commission staff will be available to answer applicant questions. The TA
workshops will be held:
Technical Assistance Workshop #1:
Monday, December 4, 2023, 10:00 a.m. - 11:00 a.m.
Meeting to be held virtually:
https:HsonomacountV.zoom.us/j/92583693895?pwd=WUprdGJ NaEJXaONaVWFt
UWpOaXQzdz09
Passcode: 720507
Webinar ID: 92583693895
Telephone: 1-669-444-9171
Technical Assistance Workshop #2:
Thursday, December 7, 2023, 10:00 a.m. — 11:00 a.m.
Meeting to be held virtually:
https://sonomacounty.zoom.us/m/97155556655?pwd=WEs3U nVFOVROOFh3Vkl F
Rih3UEtnZz09
Passcode: 702182
Webinar ID: 97155556655
Telephone: 1-669-444-9171
Please contact the Commission staff at (707) 565-7514 or notify us by email at
valerie.johnson(a�_sonoma-county.org to RSVP for a workshop or request a technical
assistance meeting with Commission staff. Please email staff if you have if you need
assistance logging into one of the workshops.
Application Due Date
All funding applications must be submitted to the Commission by 5:00 p.m. on Monday,
January 8, 2024. Only applications submitted through the Commission's online portal will
be accepted. Hard copy applications will not be accepted.
FY 2024-2025 Funding Priorities
The Federal Funding Policies guide the allocation process of the aforementioned funds
and further the five-year goals set out in the five year Consolidated Plan. Interested
applicants are strongly encouraged to review the policies prior to application submittal.
The policies can be viewed on this web page: https://sonomacounty.ca.gov/development-
services/com m unity-development-com m ission/plan s-policies-an d-re ports
The Commission will recommend funding awards to the most competitive proposals that
adhere to the basic threshold criteria and rank well under the selection criteria outlined in
the Federal Funding Policies.
Selection Process
All applications will be reviewed and evaluated by Commission staff, who will then prepare
an analysis for consideration by the CD Committee and the CTAC at a concurrent special
meeting on Wednesday, February 14, 2024, at 10.00 a.m. At the meeting, the committees
will review staff analysis of funding applications submitted under the competitive funding
categories, accept comment from applicants and the public, provide feedback and make
funding recommendations to staff that will be integrated into the draft FY 2024-2025
Action Plan and FY 2020-2021 Action Plan Substantial Amendment. All applicants
must be present at the public workshop to be considered for funding.
The CD Committee and CTAC will hold concurrent public hearings on April 19, 2023, at
10:00 a.m. to make final funding recommendations for the draft FY 2023-2024 Annual
Action Plan and draft FY 2021-2022 Action Plan Substantial Amendment that will then go
to the Board of Supervisors for their approval in April 2023.
Commission Contact Information
Please contact Valerie Johnson at (707) 565-7514 or Valerie. johnson (a,sonoma-county.org if
you have any questions about the application process and requirements.
1500 PETALU MA BOULEVARD SOUTH
PETALUMA, CALIFORNIA 94952
(707) 765-8488
PETALU MA PEOPLE
SER�/ICES CE/Id2T�
anuary
Kevin King, Senior Analyst, Economic Development
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
RE: Letter of Commitment for Rohnert Park People Services Center
Kevin,
In 2014 Sonoma County Health Department released the Portrait of Sonoma County, which served as a call to action
for many in the County. The report examined disparities within Sonoma County among neighborhoods and along the
lines of race, ethnicity, and gender. The report highlighted what many of us already knew. There are significant
disparities in earnings, with Rohnert Park B/C/R Section falling below the federal poverty line for atwo-person
household, with an average ¢arnings of $14,946.
The Portrait became a call to action for all of Sonoma County, and the leadership within the City of Rohnert Park. The
City of Rohnert Park took immediate action, they quickly found unused space in a City owned building to partner with
Petaluma People Services Center (PPSC) and Child Sa Parent Institute (CPI) to offer space for counseling services to low-
income residents and families; in the past those families would have to travel to Petaluma or Santa Rosa to receive
services. The release of the Portrait coincided with the expansion of the Petaluma Health Center to a satellite location
in Rohnert Park. While this focused work to reach those living Rohnert Park made great Inroads the 2021 Portrait again
highlighted the disparities in the 3'O largest city in Sonoma County.
In 2020 the use of the space for behavioral health services needed to be used by the City for oth¢r needs, causing a
planned end to this services. At the same time the world was Impacted by COVID, causing an impact to all programing
Countywide, and data shows that our low-income residents, those who were unhoused, seniors and our BIPOC
communities being the most impacted in the changes in the services provided. However, PPSC and the City of Rohnert
Park never gave up on providing additional services to those populations. This included the launch of The SAFE Team
(Specialized Assistance For Everyone), a crisis intervention t¢am that responds to 9-1-1 calls that come into RP Public
Safety. The team serves as firs[ responders to mental health calls and was able to expand Homeless Outreach. PPSC
also has been providing Senior Services, including iRIDE Rohnert Park, a volunteer tran5portaYion program, and in July
of 2023 PPSC began providing Gase Management for Seniors thought out Sonoma Co untywlth our bilingual -bicultural
team of Case Managers.
Expanding PPSC existing suite of 90 programs to a permanent location by adding Rohnert Park People Services, will
enable us [o strength¢n the health and human services safety -net in Rohnert Park. PPSC will leverage our existing
funding, and work to identify the needs of those living in Rohnert Park, to design and enhance programing while
reducing the burden on the community members having to travel to other com munitles to receive the services that
should be provided where they live.
It is all about community, ^
Elece Hempel
Ex¢cutive Director
Rohnert 'ark People Services Center
(RPPSC)
January 23, 2024
Kevin King, Senior Analyst
�\ ..,ack; • ; On Service
S
Health and Human Services Provided by:
County
Non -profits
Hospitals/health care providers
Rohnert Perk: Fly -aver territory
Last Health Care Center in the County (out of
35)
No large-scale
non-profit
Essential
to the
health
and
human services system
Creates barrier to services
Three Delivery Medals
1. Providers in the community
Example: Social worker home visits
Location of `home office' doesn't matter
2. Centralized offices
Example: Job training at a central site
Location of `home office' matters a lot
3. De -centralized offices: our focus
Example: County satellite offices in Petaluma
Example: Petaluma People Services Center
The Health and Human
Services Hub
Rohnert Park
People Services Center
(OR, RPPSC)
FY 2021-22 HOME -ARP
Background
In fiscal year 2021-2022, a tranche of one-time funding was made
available to Sonoma County through the HUD HOME -American
Rescue Plan (HOME -ARP) Program. These funds must be used to
benefit individuals or families who are homeless, at -risk of
homelessness, fleeing domestic violence, and veterans.
On November 1 7, 2023, the Sonoma County CDC issued a Notice
of Funding Availability for FY 2024-2025, which included
$2,542,785 in FY 2021 -22 HOME -ARP funding. (Exhibit 1)
Grant opportunities are awarded for one year (July 1 to .June 30) at
}l
a time and must be applied or re -applied for each year.
FY 2021-22 HOME -ARP
Qualified Services
Must provide services to all of four qualifying populations:
persons who are homeless;
persons who at -risk of becoming homeless;
persons fleeing or victims of domestic violence, human
trafficking, and stalking; and
veterans.
City Application is Incomplete
Application Requirements
Answering questions (Exhibit 2)
Current Budget and Proposed Annual Budget
Letters(s) of Support
Authorizing Resolution
Timeline 2024
Green = Date related to grant
.Jan. 8: Deadline to apply to Sonoma County Community Development
Commission (SCCDC) for HOME -ARP "COMPLETE
.Jan. 23: Council review of application
Needed to complete application. If no resolution is approved and
submitted by Feb. 1 , the application is vacated
Feb. 14: Sonoma County Community Development (CD) Committee and Towns
and Cities Technical Advisory Committee (CTAC) concurrent meeting to
make funding recommendations for FY2021-22 Action Plan Substantial
Amendment
Feb. 16: FY2021-2022 Action Plan Substantial Amendment published for
30-day public review
March 20: CD Committee and CTAC make final recommendations for FY2021-
2022 Action Plan Substantial Amendment
Timeline 2024 (co
Green = Date related to grant
April 8 (on or about): City Council review of vendor contract for pilot program
for RPPSC.
April 30 (on or thereafter): Sonoma County Board of Supervisors review and
potentially adopt FY2021-2022 Action Plan Substantial Amendment
.June and ongoing: Outreach efforts to Rohnert Park community about opening
of RPPSC, with a particular effort to outreaching to those who would qualify
for services
,July 1 : Expected start date for RPPSC
Mid -.July: Anticipated ribbon cutting for RPPSC
.June 30, 2025: HOME -ARP funding terminates
If any funds in tranche are still available, the City or vendor would reapply
Other considerations
6800 Hunter Drive Site Improvements
Adjacent to Senior Center
Has 8 offices, kitchen, training room
- Well -located
However, it needs improvements (currently one time costs estimated at $100,000)
• Improvements would include new paint, locks, floors, blinds/doors, signage, furniture, office equipment/etc.
• Improvements would likely come to Council via the budget process or budget amendment
IF
it
9
it
,
tIA
.. �
+�
EXTERIOR EXTERIOR EXTERIOR
^ DOOR pppR� �DOOR
EXTERIOR I-
DOOR
EXTERIOR J-
DOOR I
SENIOR CENTER ANNEX
4
6800 HUNTER DRIVE
Other considerations
6800 Hunter Drive Site Improvements
Good location: Adjacent to Senior Center, near transit area on Hunter Drive
Space for Center, storage, and city staff (8 offices, kitchen, training room, bathrooms)
It needs improvements (currently one-time costs estimated at approx. $100,000)
Improvements would include new paint, locks, floors, blinds/doors, signage, furniture, office equipment/etc.
Improvements would likely come to Council via the budget process or budget amendment
Contract with Petaluma People Services Center (approx. April 2024)
Already here w/SAFE, RIDE, Mentor Me
Contract for pilot program would come before Council during a regular meeting after March 20,
when County CD Committee and CTAC make final recommendations for FY2021-2022 Action Plan
Substantial Amendment
Ongoing Funding (or, beyond Year One)
$240,000 annually ($160,000 for two navigators plus vendor staff; $80,000 for utilities, Internet,
maintenance)
Long-term contract for a vendor beyond pilot program
Approve a resolution authorizing the FY 2021 -
22 HOME -ARP application for navigation
services for City fiscal year 2024-25 to provide
supportive services at the Rohnert Park People
Services Center.