2024/02/27 City Council Agenda Packet"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow."
ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING & CITY COUNCIL SPECIAL MEETING
Tuesday, February 27, 2024
Open Session: 3:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and
participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00
p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central , or at our YouTube
channel at https://www.youtube.com/CityofRohnertPark . Closed Session discussions are not televised
or recorded.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to
modification by the City Council in accordance with the adopted City Council Protocols). Please fill out
a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Council. Please note that all e-mails sent to the City Council are considered to be public
records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org .
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of
the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else
raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City
of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT SPECIAL & REGULAR
MEETING - CALL TO ORDER/ROLL CALL
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____)
2.TIME CERTAIN 3:00 P.M.: RECESS TO CLOSE SESSION IN CONFERENCE ROOM
2A TO CONSIDER:
2.A Personnel Matters (Government Code § 54957): Public Employee Annual Performance
Evaluation - Title: City Manager
2.B Reconvene Joint Regular Meeting Open Session in Council Chamber to Report On Closed
Session (Government Code § 54957.1)
3.READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the
land. Let it be acknowledged that the City of Rohnert Park is located within the traditional
homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and
Southern Pomo peoples.
4.PLEDGE OF ALLEGIANCE
5.PRESENTATIONS
5.A Presentation from Kelly Bass Seibel, Community Engagement Vice President, Sonoma
County Tourism Regarding Sonoma County Industry/Tourism Status
Item 5.A. Presentation
5.B Presentation from Jack Anderson and Mitch Marshall, Co-Owners of Illuminate Sober
Living, Regarding the New Men's Sober Living Home in Rohnert Park
Item 4.B. Supplemental
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section
54952.3): Members of the City Council receive no additional compensation as a result of convening this
joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL STRATEGIC PRIORITIES: The Rohnert Park City Council adopted the following
strategic priorities for 2023-2024 (listed below in no particular order):
1.Progress on Downtown 6.Police/Community Relations and Accountability
2.Financial Health 7.Housing for All
3.Infrastructure, Maintenance and Beautification 8.Attract and Retain Staff
4.Provide Equitable Services to All 9.Memorable Community Experiences For All
5.Complete General Plan and Integrate Climate
Change
6.SSU STUDENT REPORT
6.A By Taylor Frickman, Senator of External Affairs, Sonoma State University Associated
Students, Inc. (SSU ASI)
7.DEPARTMENT HEAD BRIEFINGS
8.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
9.CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City
Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community
Development Commission, whichever is applicable, unless any Council Member or anyone else
interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____)
9.A Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting,
February 13, 2024
Item 9.A.
9.B Acceptance of Reports from Finance Department: City Bills/Demands for Payment dated
dated January 30, 2024 through February 8, 2024
Item 9.B.
9.C Adopt Resolution 2024-010 Approving and Authorizing an Amendment to the City's
Classification Plan
Item 9.C.
9.D Adopt Resolution 2024-011Authorizing an Application for and Receipt of Prohousing
Incentive Pilot Program (PIP) Funds (CEQA Status: Not a Project Under CEQA, per
CEQA Guidelines 15378(b)(4))
Item 9.D.
9.E Adopt Resolution 2024-012 Authorizing City Manager to Execute a Memorandum of
Understanding (MOU) with the City of Cotati for Animal Licensing Services through
Docupet
Item 9.E.
9.F Adopt Resolution 2024-013 Authorizing the City Manager to Execute an Agreement with
the UC Davis, Koret Shelter Medicine to Accept $16,000 in State Grant Funding for
Animal Behavior Training; and Authorize the Finance Director to Appropriate the Funds
in the Animal Services Budget for FY 2023/24
Item 9.F.
9.G Adopt Resolution 2024-014 Finding the Southwest Boulevard Waterline Replacement
Project (Project 2020-23W) Exempt from CEQA Pursuant to CEQA Guidelines Section
15301, Approving the Plans and Specifications, Awarding the Construction Contract to
Team Ghilotti, Inc. for $1,787,141, Authorizing the City Manager to Approve up to
$268,071.15 (15%) in Change Orders, and Authorizing Task Order 2024-01 with GHD,
Inc. for Construction Management Services for a Total Amount of $310,050.00
Item 9.G.
10.REGULAR ITEMS
11.COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional
boards, commissions or committees to present a verbal report on the activities of the respective
boards, commissions or committees on which they serve. Per Government Code Section 53232.
3(b), Councilmembers shall provide brief reports on meetings attended at the expense of the City.
No action may be taken.
11.A City Standing Committees:
1. Education Committee Special Meeting (2/15) Rodriguez/Giudice
11.B Liaison Assignments:
1. Rohnert Park Chamber of Commerce Board of Directors Meeting (2/20)
Rodriguez/Sanborn
2. Rohnert Park-Cotati Regional Library Advisory Board Meeting (2/20)
Adams/Elward
11.C Outside Agency and Mayors & Councilmembers/City Selection Committee
Appointments:
1. Zero Waste Sonoma Board of Directors (2/15) Sanborn/V. Garrett
2. Mayors' and Councilmembers' Legislative Committee Meeting (2/16)
Adams/Giudice
3. Golden Gate Bridge, Highway & Transportation District Board of Directors
Meeting (2/23) Giudice
11.D Reports Under Government Code Section 53232.3(b):
1. League of California Cities North Bay General Membership Division
Meeting/BAHFA Board/MTC Commission and ABAG Executive Board (2/15)
Adams, Giudice & Sanborn
2.Rohnert Park Chamber of Commerce "Noon Times Breakfast" (2/21) Rodriguez
12.COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
13.ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
At this time, any Councilmember may request the City Manager or Designee to add an item to a
future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is
needed for the City Manager to consider the request. In accordance with the Brown Act,
Councilmembers may only discuss whether the item should be placed on a subsequent agenda for
deliberation and action. The City Manager will be responsible for placement of requested items on
the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of
items already agendized.
14.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
15.ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please
refer to page 1 for more details on submitting a public comment. Any item raised by a member of the
public which is not on the agenda and may require Council action shall be automatically referred to
staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the
meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine
if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to
disclosure that relate to each item of business referred to on the agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to
disclosure that are provided to all, or a majority of all, of the members of the City Council regarding
any item on this agenda after the agenda has been distributed will be made available for inspection at
City Hall and on our website at the same time. Any writings or documents subject to disclosure that are
provided to the City Council during the meeting will be made available for public inspection during
meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources .
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, for the City of Rohnert Park, declare that the foregoing agenda was posted and
available for review on February 23, 2024, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert
Park, California 94928. The agenda is also available on the City web site at www.rpcity.org.
Executed this 23 day of February, 2024 at Rohnert Park, California.
Sylvia Lopez Cuevas,
Office of the City Clerkk
Rohnert
Park City
Council
Feb. 27, 2024
Personal comments of presenting agency
Item 5.A.
Agenda
•Current Industry Performance
•Non-visitor Study
•Marketing Approach
•Business Development Initiatives
•Q & A
Personal comments of presenting agency
Current Industry Performance
Personal comments of presenting agency
42024 Sonoma Non-Visitor Study
Month Occupancy YoY (2023 v. 2022) ADR YoY (2023 v. 2022) RevPAR YoY (2023 v. 2022)
Jan '23 49.1%▲15.1%$161 ▼2.3%$79 ▲12.4%
Feb '23 55.5%▲1.8%$172 ▼4.5%$96 ▼2.8%
Mar '23 58.1%▼1.0%$185 ▲3.8%$107 ▲2.8%
Apr '23 61.2%▼15.0%$206 ▲4.6%$126 ▼11.1%
May '23 67.0%▼5.0%$234 ▲9.1%$157 ▲3.7%
Jun '23 70.1%▼6.7%$175 ▼21.3%$123 ▼26.6%
Jul '23 68.9%▼5.4%$164 ▼25.5%$113 ▼29.5%
Aug '23 67.2%▼3.3%$158 ▼22.2%$107 ▼24.7%
Sep '23 65.1%▼8.0%$169 ▼28.1%$110 ▼33.9%
Oct '23 65.3%▼4.5%$155 ▼33.0%$101 ▼36.0%
Nov '23 52.0%▼9.3%$137 ▼30.1%$71 ▼36.6%
Dec '23 46.2%▼5.2%$121 ▼25.5%$56 ▼29.4%
Average 60.5%▼3.9%$170 ▼14.6%$104 ▼17.7%
Sonoma County
Rohnert Park
Personal comments of presenting agency
Non-visitor Study
Personal comments of presenting agency
Personal comments of presenting agency
72024 Sonoma Non-Visitor Study
Question: Please select the MOST IMPORTANT reasons that have
kept you from visiting Sonoma County more often? (Select as many
as THREE)
The high cost of visiting Sonoma County keeps me from visiting more often.
Personal financial concerns keep me from visiting Sonoma County more often.
I’m more interested in visiting other domestic destinations than Sonoma.
I’m more interested in visiting international destinations than Sonoma.
Sonoma County’s tourism advertisements turned me off from visiting.
Wine tasting experiences have become less attractive (more expensive, difficult reservations, etc.)
Been there, done that. I’m not interested in visiting Sonoma County again.
San Francisco’s problems have made visiting that city (and by extension, Sonoma) less attractive
Sonoma County is just not on my radar as a travel destination.
Other wine country regions are more appealing than Sonoma County.
Concerns about natural disasters (floods, wildfires, etc.) have made visiting Sonoma County less attractive.
Sonoma County is challenging for me to get to.
I don’t know a lot about the things to see and do in Sonoma County.
Overall, as a destination, Sonoma County does not offer good value for the money.
Personal comments of presenting agency
82024 Sonoma Non-Visitor Study
Personal comments of presenting agency
92024 Sonoma Non-Visitor Study
Personal comments of presenting agency
102024 Sonoma Non-Visitor Study
Personal comments of presenting agency
112024 Sonoma Non-Visitor Study
Personal comments of presenting agency
122024 Sonoma Non-Visitor Study
Personal comments of presenting agency
132024 Sonoma Non-Visitor Study
Personal comments of presenting agency
Personal comments of presenting agency
152024 Sonoma Non-Visitor Study
Personal comments of presenting agency
162024 Sonoma Non-Visitor Study
Personal comments of presenting agency
172024 Sonoma Non-Visitor Study
Personal comments of presenting agency
182024 Sonoma Non-Visitor Study
Personal comments of presenting agency
192024 Sonoma Non-Visitor Study
Personal comments of presenting agency
www.sonomacounty.com
“Discover Your ”
Consumer Marketing Campaign
Personal comments of presenting agency
Personal comments of presenting agency
www.sonomacounty.com
More than just a premier wine country destination,
visitors to Sonoma County will discover the best of
many worlds through a combination of unique,
immersive activities unexpected experiences.
Key Benefit Statement
Personal comments of presenting agency
www.sonomacounty.com
Campaign Specifics
•Dates:November 1, 2023 –April 30, 2024
•Markets: Bay Area, Sacramento, LA, SD, Phoenix, Dallas/Ft.
Worth, Seattle, Portland, Bend, Palm Springs, Las Vegas,
Denver, New York, Chicago
•Goals:
•Drive Visitation during campaign
•Encourage visitors to discover more about Sonoma
County than they may otherwise know us for.
•Longer stays•Midweek stays•Spend more $$
Personal comments of presenting agency
www.sonomacounty.com
Campaign Creative Examples
*Mockup, not final
Personal comments of presenting agency
www.sonomacounty.com
Sonomacounty.com
•Homepage
•More Than a Stay
•Content
•Events
•Deals/Offers
Personal comments of presenting agency
www.sonomacounty.com
“More Than A Stay” Promotion
•3rd Annual “Extended Stay” Promotion has been elevated
•New name to align with the campaign
•Now includes Both accommodations experiences
•open to Vacation Rental Committee Members
•Curated landing page on website
•SCT Driving awareness with PR, PAID and owned tactics
such as priority app placement Consumer enewsletter
•Partner with other local businesses to create packages!
•Provide Incentives to entice visitors
Personal comments of presenting agency
www.sonomacounty.com
BUSINESS DEVELOPMENT
Personal comments of presenting agency
www.sonomacounty.com
SALES CAMPAIGNS AND PROGRAMS
Personal comments of presenting agency
www.sonomacounty.com
In-Market Representation Firms
and secondary markets
Personal comments of presenting agency
www.sonomacounty.com
Sonoma County Tasting Passes
Personal comments of presenting agency
www.sonomacounty.com
Convention
Center –Vision
•Master Plan
•HVS –global leader in
feasibility
•Phase 1
•Phase 2
•Site development
•Funding models
•Architectural renderings
•Development expertise
•Get it done!
Personal comments of presenting agency
Collaborative Approach
•SCT
•More promotional approach –not
undervalued, but full value
•Lean into the brand
•Identify compelling partnerships
•Continue to focus on key flight markets –
Bay Area “bread and butter” (fans)
•Continue to generate and work group
leads
•Partners/Municipalities
•New offerings
•Mindful permitting
•Bold initiatives
Personal comments of presenting agency
Questions?
Personal comments of presenting agency
Embrace the light
Illuminate Sober Living
About the
Company
Illuminate, we are dedicated to empowering
individuals on their journey to recovery by providing a
supportive and structured living environment. Our
philosophy is grounded in the belief that sustainable
sobriety is achievable when individuals are surrounded
by a community that fosters accountability,
compassion, and personal growth
Illuminate Sober Living
Our Target
Clients
By Age
Illuminate Sober Living
We accept clients over the age of 18
By Gender
Our house is strictly all male
By Lifestyle
People who have the honest desire to get clean and sober
What Sets
Us Apart?
Illuminate Sober Living
Quality Care and
Structure
•Having a structured house is the key to
sustainable sobriety
•We require 72 hours of sobriety to be able to
move in
•Must attend 90 meetings in 90 day
•House meetings Sunday through Thursday
•Chores are assigned and are expected to be
done every Sunday, Tuesday and Thursday
•Room must be clean at all times
We want to
help
We want to help end the stigma that
alcoholics and drug addicts are helpless
Alcoholism is a disease - we can be helped!
We have the tools and reasources to get
people where they need to go.
Illuminate Sober Living
MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council
Rohnert Park Financing Authority Successor Agency to the Community Development Commission
Tuesday, February 13, 2024
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULARMEETING - CALL TO ORDER/ROLL CALLMayor Adams called the joint regular meeting to order at 5:00 p.m., the notice for which beinglegally noticed on February 9, 2024.
All Council Present: Susan H. Adams, Mayor
Gerard Giudice, Vice Mayor Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Emily Sanborn, Councilmember
Staff present: City Manager Piedra, Assistant City Attorney Burdick, Public Safety Director Mattos, Director of Human Resources Cannon, Director of Development Services Giudice, Director of Community Services Bagley, Director of Public Works Garrett, Senior Analyst Carey, Housing Administrator Garcia, Code Compliance Manager Stephen, Senior Analyst
Hopley, Information Systems Technician II Azevedo, Information Systems Manager Cotter,
and City Clerk Lopez Cuevas.
2.READING OF THE LAND ACKNOWLEDGMENTRead by Mayor Adams.
3.PLEDGE OF ALLEGIANCELed by Rosalie Amador.
4.CLOSED SESSION
A.Report On Closed Session Previously Held on January 23, 2024, in ConferenceRoom 2.A. to Consider Conference with Labor Negotiators (Government Code §54957.6) -Agency designated representative(s): Marcela Piedra, City Manager - EmployeeOrganizations: Rohnert Park Public Safety Officers' Association (RPPSOA)Mayor Adams informed that there was no reportable action.
5.PRESENTATIONSA.Informational Update from Darlene Phillips, Program Coordinator and BoardPresident of NOAH (Neighbors Organized Against Hunger) Regarding the City's FoodDrive Event from December 2023.
Item 9.A.
City of Rohnert Park Joint Regular Meeting Minutes for City Council February 13, 2024 RPFA/CDC Successor Agency Meeting Page 2 of 5
Darlene thanked the Council and City Manager for their support and informed District 3 took the first place and District 5 took the second place.
B. Mayor's Proclamation: Proclaiming February 11 through February 17 as Random Acts of Kindness Week in Rohnert Park, and Informational Update by Director of Community Services Bagley Regarding "I Heart Rohnert Park" Mayor Adams read the proclamation and presented it to Director of Community Services Bagley who provided information regarding different events being held each day of the week to
celebrate kindness, including an already sold-out trivia night and wellness yoga class on
Wednesday. Director Bagley thanked all sponsors and invited the community to participate. C. Mayor's Recognition of Rohnert History Day and Archives Working Group, and Invitation to Attend the Upcoming Rohnert Park History Day and Rohnert Park History Day on Saturday, February 24, 2024
Mayor Adams read the certificate and presented it to Archives Working Group members:
Barbara Mackenzie, Jake Mackenzie, Pam Novelly, Irene Hilsendager, Tim Danesi, Mary Jane Beccaria, and Kyle Torr. 6. DEPARTMENT HEAD BRIEFING None. 7. PUBLIC COMMENTS None.
8. CONSENT CALENDAR 8.A Approval of Minutes for Foundation Board Special Meeting and City Council/RPFA/Successor Agency Joint Regular Meeting, January 23, 2024 8.B Acceptance of Reports from Finance Department: City Bills/Demands for Payment dated
January 5 through January 29, 2024 8.C Acceptance of Annual 2023 Fire Inspection Report (SB1205) 8.D Adopt Resolution 2024-008 Authorizing the City Manager, or Staff, on behalf of the City Council, to Apply for Federal Grant Funding for the Water Meter Installation Project as Defined in the Bureau of Reclamation Grant Application (CEQA Status: Exempt Pursuant
to Public Resources Code section 15301) ACTION: Moved/seconded (Giudice/Rodriguez) to approve the consent calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None.
9. REGULAR ITEMS:
A. Receive the Fiscal Year 2023-2024 Mid-Year Financial Update and Consider adopting a Resolution Authorizing the City Manager or Designee to Increase Appropriations for FY 2023-24. Acting Finance Director O’Connell and Finance Analyst Hopley presented this item. Recommended Action(s): Adopt Resolution 2024-009
City of Rohnert Park Joint Regular Meeting Minutes for City Council February 13, 2024 RPFA/CDC Successor Agency Meeting Page 3 of 5
Authorizing a Mid-Year Increase and Authorizing the City Manager or Designee to Increase Appropriations for FY 2023-2024within the General Fund, Enterprise Fund, Internal
Service Funds, and Special Revenue Funds.
PUBLIC COMMENTS: None. ACTION: Moved/seconded (Giudice/Elward) to adopt Resolution 2024-009.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None.
B. Receive and File Code Compliance Annual Report for 2023. Director of Development Services Giudice presented this item. Recommended Action(s): Receive and file
the 2023 annual code compliance report.
PUBLIC COMMENTS: Steve Keith spoke about this item. Council received the report.
10. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committees: B. Liaison Assignments:
C. Outside Agency Reports:
1. Golden Gate Bridge, Highway & Transportation District Finance-Auditing Committee Meeting (1/25) Vice Mayor Giudice reported on this meeting. 2. Golden Gate Bridge, Highway & Transportation District Building and Operating
Committee Meeting (1/25)
Vice Mayor Giudice reported on this meeting. 3. Golden Gate Bridge, Highway & Transportation District Governmental Affairs & Public Information Committee Meeting (1/26) Vice Mayor Giudice reported on this meeting.
4. Golden Gate Bridge, Highway & Transportation District Board of Directors Meeting
(1/26) Vice Mayor Giudice reported on this meeting. 5. Sonoma Clean Power Authority Board of Directors Meeting (2/1) Councilmember Elward reported on this meeting.
6. Sonoma County Transportation Authority/Regional Climate Protection Authority
(SCTA/RCPA) Board of Directors Meeting (2/5) Vice Mayor Giudice reported he was unable to attend the meeting. 7. Water Advisory Committee (WAC) and Technical Advisory Committee (TAC) (2/5) Councilmember Sanborn reported on this meeting.
City of Rohnert Park Joint Regular Meeting Minutes for City Council February 13, 2024 RPFA/CDC Successor Agency Meeting Page 4 of 5
8. Mayors' and Councilmembers' Association Board of Directors, City Selection Committee and General Membership Joint Meeting (2/8)
Mayor Adams and Vice Mayor Giudice reported on this meeting.
D. Other Reports: 1. 2024 Economic Perspective at SSU (1/25) Rodriguez, Adams, and Sanborn Councilmember Rodriguez reported that it was a great panel focused on agricultural
topics and provided a perspective, including legacy and generational farmers and
ranchers as well as newer ones. Even though experts are not seeing a recession in Sonoma County, we continue to be conservative with budgets. They also discussed an upcoming economic summit focusing on AI in the workplace. 2. Rancho Athletics Annual Crab Feed (1/27) Adams, Elward, Rodriguez, and Giudice
Mayor Adams reported on all crab feed events and thanked those who participated,
particularly volunteers. She also reminded all who attend these events to use them as an opportunity to connect with elected officials and other members of the community to discuss any questions or concerns. Councilmember Rodriguez reported the school raised over $7,000 selling cakes and
thanked all attendees for their efforts.
Vice Mayor Giudice reported that Rotary raised approximately $3,500 to use in community projects and thanked all participants, residents, and elected officials who attended. 3. Rotary Club of Rohnert Park-Cotati Crab Feed & Seafood Festival (2/3) Adams,
Giudice, and Rodriguez
Mayor Adams, Vice Mayor Giudice, and Councilmember Rodriguez reported on this event under item 10.D.2. 4. Rohnert Park Chamber of Commerce Noon Times (2/7) Giudice, Adams, Rodriguez Mayor Adams, Vice Mayor Giudice, and Councilmember Rodriguez reported on this
event under item 10.D.2.
5. Rohnert Park Chamber of Commerce Annual Crab Feed (2/10) Adams, Elward, Rodriguez, and Sanborn Mayor Adams reported on the presentation by Supervisor Coursey.
11. COMMUNICATIONS
Mayor Adams invited all to attend the League of California Cities North Bay General Membership Division Meeting/BAHFA Board/MTC Commission and ABAG Executive Board Meeting on Thursday, February 15th 5:30 at the Masonic Hall in Petaluma.
Councilmember Rodriguez informed that Rancho Cotate is having Unity Week which coincides
with SSU Social Justice Week and that Julian Castro will be at the Green Center on February 20th. 12. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
Councilmember Rodriguez requested an agenda item to discuss the Golf Course Oversight
Committee appointment process. Mayor Adams supported the request. Pursuant to the City Council Protocols, the City Manager will evaluate the request, including time-sensitivity and
City of Rohnert Park Joint Regular Meeting Minutes for City Council February 13, 2024 RPFA/CDC Successor Agency Meeting Page 5 of 5
number of items already agendized, to determine whether or not the item is added to a future agenda.
13. PUBLIC COMMENT Director Cindy Bagley stated she MC’d the California Park and Recreation Society District 1 event in Mill Valley on February 10th and Michael Bell, on behalf of Lisa Orloff and the Chamber of Commerce, received an award for community service.
14. ADJOURNMENT Mayor Adams adjourned the meeting at 6:36 p.m.
_____________________________________ __________________________________ Sylvia Lopez Cuevas, City Clerk Susan H. Adams, Mayor City of Rohnert Park City of Rohnert Park
CITY BILLS/DEMANDS FOR PAYMENT
February 27, 2024
Check Number: 600006431 -600006572 $593,460.80
Dated: January 30, 2024 -February 8, 2024
TOTAL $593,460.80
Item 9.B.
CITY BILLS DEMANDS FOR PAYMENT DATED JANUARY 30 2024 THROUGH FEBRUARY 8 2024
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006431 01/30/2024 4 LEAF INC General Fund Contract -Outside Services 756.00
600006431 01/30/2024 4 LEAF INC General Fund Contract -Outside Services 8,208.00
600006431 01/30/2024 4 LEAF INC General Fund Contract -Outside Services 288.00
600006432 01/30/2024 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC Spay and Neuter Fund Other Expense 836.99
600006433 01/30/2024 CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA General Fund Contract -Outside Services 28,073.62
600006434 01/30/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic-non-el 528.92
600006434 01/30/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic-non-el 536.74
600006435 01/30/2024 D BLOCK SECURITY General Fund Contract -Outside Services 70,339.20
600006436 01/30/2024 DEPT OF JUSTICE General Fund Recruitment 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Recruitment 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Other Expense 32.00
600006436 01/30/2024 DEPT OF JUSTICE General Fund Recruitment 32.00
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC General Fund Sales Tax Payable 0.05
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC General Fund Sales Tax Payable 0.21
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC General Fund Sales Tax Payable 0.19
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC Sewer Utility Fund Contract -Outside Services (0.05)
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC Sewer Utility Fund Contract -Outside Services 19.34
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC Water Utility Fund Contract -Outside Services (0.21)
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC Water Utility Fund Contract -Outside Services 96.05
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC Water Utility Fund Contract -Outside Services (0.19)
600006437 01/30/2024 DRAFTECH BLUEPRINTING INC Sewer CIP Fund Sewer CIP Fund NonCapPrj 88.27
600006438 01/30/2024 FASTENAL General Fund Office Expense 36.80
600006438 01/30/2024 FASTENAL General Fund Office Expense 29.05
600006438 01/30/2024 FASTENAL General Fund Office Expense 36.80
600006438 01/30/2024 FASTENAL General Fund Office Expense 91.01
600006439 01/30/2024 FRIEDMAN'S HOME IMPROVEMENT Water Utility Fund Water Utility Fund Equip<5k 28.09
600006440 01/30/2024 FRIZELLE-ENOS COMPANY General Fund Sales Tax Payable 2.19
Page 1 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006440 01/30/2024 FRIZELLE-ENOS COMPANY General Fund Sales Tax Payable (S.67)
600006440 01/30/2024 FRIZELLE-ENOS COMPANY General Fund Other Expense 5.67
600006440 01/30/2024 FRIZELLE-ENOS COMPANY General Fund Other Expense 63.00
600006440 01/30/2024 FRIZELLE-ENOS COMPANY General Fund Other Exp-Food-Animal Shelter (2.19)
600006440 01/30/2024 FRIZELLE-ENOS COMPANY General Fund Other Exp-Food-Animal Shelter 315.87
600006441 01/30/2024 GARDENERS AID INC General Fund Other Expense 96.10
600006442 01/30/2024 GRAINGER INC Water Utility Fund Water Utility Fund Equip<5k 200.56
600006442 01/30/2024 GRAINGER INC Water Utility Fund Water Utility Fund Equip<5k 1,196.83
600006442 01/30/2024 GRAINGER INC Water Utility Fund Water Utility Fund Equip<5k 450.46
600006442 01/30/2024 GRAINGER INC Water Utility Fund Water Utility Fund Equip<5k 164.00
600006442 01/30/2024 GRAINGER INC Water Utility Fund Water Utility Fund Equip<5k 388.53
600006442 01/30/2024 GRAINGER INC Water Utility Fund Water Utility Fund Equip<5k 76.56
600006442 01/30/2024 GRAINGER INC Water Utility Fund Other Expense 67.77
600006443 01/30/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits-Developer 14,500.00
600006443 01/30/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits-Developer 1,335.00
600006443 01/30/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Revenue (14,500.00)
600006443 01/30/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Revenue (1,335.00}
600006443 01/30/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 14,500.00
600006443 01/30/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 1,335.00
600006444 01/30/2024 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 529.68
600006445 01/30/2024 MOTION INDUSTRIES INC Sewer Utility Fund Other Expense 60.62
600006445 01/30/2024 MOTION INDUSTRIES INC Sewer Utility Fund Other Expense 147.36
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.07
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.05
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 1.87
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.03
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.06
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.08
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.29
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.06
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.13
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.22
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.03
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.03
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable (0.68)
600006446 01/30/2024 SANTA ROSA AUTO PARTS General Fund Sales Tax Payable 0.74
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Services ISF Equip<5k (0.29)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Services ISF Equip<Sk 125.64
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.07)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 28.34
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.03)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 12.86
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.06)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 23.73
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.06)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 27.15
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.13)
Page 2 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 56.59
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (180.00)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.03)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 14.15
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (4.47)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 0.68
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (297.53)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (260.36)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for SWR (0.37)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for SWR 200.00
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for WTR (0.37)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for WTR 200.00
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for OS (0.05)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for OS 22.80
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police (0.37)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police 200.00
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police (0.08)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police 35.11
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police (0.74)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police 327.64
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Streets (0.38)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Streets 100.00
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.38)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 117.03
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 8.15
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.22)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 95.40
600006446 01/30/2024 SANTA ROSA AUTO PARTS Sewer Utility Fund Repair & Maintenance (0.03)
600006446 01/30/2024 SANTA ROSA AUTO PARTS Sewer Utility Fund Repair & Maintenance 15.28
600006447 01/30/2024 NICK BARBIERI TRUCKING LLC General Fund Unleaded Fuel Inventory 1,244.05
600006447 01/30/2024 NICK BARBIERI TRUCKING LLC General Fund Unleaded Fuel Inventory 1,006.05
600006447 01/30/2024 NICK BARBIERI TRUCKING LLC General Fund Unleaded Fuel Inventory 549.29
600006447 01/30/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,143.10
600006447 01/30/2024 NICK BARBIERI TRUCKING LLC Water Utility Fund Fuel 556.82
600006448 01/30/2024 OFFICE DEPOT General Fund Office Expense 604.38
600006448 01/30/2024 OFFICE DEPOT General Fund Office Expense 327.17
600006449 01/30/2024 THERESE FILIPPO General Fund Deposits-Animal Shelter 95.00
600006450 01/30/2024 PACE SUPPLY Water Utility Fund WTR Ops Distribution SysRepair (1.05)
600006450 01/30/2024 PACE SUPPLY Water Utility Fund WTR Ops Distribution SysRepair 52.56
600006451 01/30/2024 PACIFIC TECHNOLOGY CCTV INC Sewer Utility Fund Sewer Utility Fund Equip<5k 2,185.30
600006452 01/30/2024 REDWOOD EMPIRE MUNICIPAL INSURANCE FUND General Fund Non Departmental EAP Exp 803.72
600006452 01/30/2024 REDWOOD EMPIRE MUNICIPAL INSURANCE FUND General Fund Retiree Medical EAP Exp 45.44
600006453 01/30/2024 RELIABLE HARDWARE & STEEL CO General Fund Other Expense 656.89
600006454 01/30/2024 ROBERT HALF INTERNATIONAL INC General Fund Contract -Out side Services 1,589.76
600006454 01/30/2024 ROBERT HALF INTERNATIONAL INC General Fund Contract -Outside Services 1,172.16
600006454 01/30/2024 ROBERT HALF INTERNATIONAL INC General Fund Contract -Outside Services 1,987.20
600006454 01/30/2024 ROBERT HALF INTERNATIONAL INC General Fund Contract -Outside Services 1,465.20
Page 3 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006455 01/30/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Fleet Veh Repairs for Police 276.82
600006456 01/30/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform -Purchase 97.94
600006456 01/30/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform -Purchase 368.88
600006456 01/30/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform -Purchase 172.29
600006457 01/30/2024 SCLECA General Fund Dues & Subscriptions 200.00
600006458 01/30/2024 SONOMA COUNTY ECONOMIC DEVELOPMENT BOARD General Fund Travel and Training 550.00
600006459 01/30/2024 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM General Fund Contract -Outside Services 71,061.77
600006460 01/30/2024 SONOMA COUNTY PUBLIC INFRASTRUCTURE General Fund Contract -Outside Services 1,746.51
600006461 01/30/2024 STROUPE PETROLEUM Fleet Services ISF Fleet Services ISF Rep&Maint 314.52
600006462 01/30/2024 TERRY SIMPSON General Fund Recruitment 1,838.05
600006463 01/30/2024 VCA AN IMAL CARE CENTER OF SONOMA COUNTY General Fund Other Exp-Animal Clinic-non-el 5.42
600006464 01/30/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing-Pa mph lets 51.77
600006465 02/02/2024 AT&T General Fund Communication 116.99
600006465 02/02/2024 AT&T Information Technology ISF Communication 81.20
600006466 02/02/2024 AT&T General Fund Communication 29.25
600006467 02/02/2024 AT&T General Fund Communication 112.35
600006468 02/02/2024 AT&T General Fund Communication 29.25
600006469 02/02/2024 AT&T General Fund Communication 56.99
600006470 02/02/2024 AT&T Informat ion Technology ISF Communication 56.96
600006471 02/02/2024 AT&T General Fund Communication 27.70
600006472 02/02/2024 AT&T General Fund Communication 55.59
600006473 02/02/2024 AT&T General Fund Communication 146.88
600006474 02/02/2024 AT&T General Fund Communication 84.66
600006475 02/02/2024 AT&T General Fund Communication 55.41
600006476 02/02/2024 AT&T MOBILITY General Fund Communication 40.24
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 152.88
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 143.52
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 7,542.08
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund City Attorney Legal Svcs 1,445.60
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund City Attorney Legal Svcs 13,190.84
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund City Attorney Legal Svcs 1,201.20
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Revenue (152.88)
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Revenue (143.52)
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Revenue (7,542.08)
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 152.88
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 143.52
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 7,542.08
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP Successor Agency Housing Fund SA Housing Legal Svcs 2,108.08
600006477 02/02/2024 BURKE WILLIAMS & SORENSEN LLP City Infrastructure CIP PW CIP CapProject 1,040.00
600006478 02/02/2024 CA DEPT OF TRANSPORTATION General Fund Contract -Outside Services 560.82
600006479 02/02/2024 CDW GOVERNMENT General Fund Other Exp-PAC Production 250.98
600006479 02/02/2024 CDW GOVERNMENT Information Technology ISF Software 3,532.31
600006480 02/02/2024 CITY ELECTRIC SUPPLY General Fund Bldg Maintenance Rep&Maint 117.05
600006480 02/02/2024 CITY ELECTRIC SUPPLY Water Utility Fund Other Expense 292.42
600006481 02/02/2024 COMCAST General Fund Communication 250.65
600006482 02/02/2024 COMCAST General Fund Communication 157.85
600006483 02/02/2024 COMCAST General Fund Communication 136.97
Page 4 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006484 02/02/2024 COMCAST General Fund Communication 558.98
600006485 02/02/2024 COMCAST General Fund Communication 10.69
600006486 02/02/2024 COMCAST General Fund Communication 42.12
600006487 02/02/2024 COMCAST Information Technology ISF Communication 240.95
600006488 02/02/2024 COMCAST General Fund Communication 165.56
600006489 02/02/2024 COMCAST General Fund Communication 31.45
600006490 02/02/2024 COMCAST General Fund Communication 176.92
600006491 02/02/2024 COMCAST General Fund Communication 190.11
600006492 02/02/2024 COMCAST BUSINESS General Fund Communication 547.88
600006492 02/02/2024 COMCAST BUSINESS General Fund Communication 148.38
600006493 02/02/2024 CRESCO EQUIPMENT RENTALS & AFFILIATES General Fund Bldg Maintenance Rep&Maint 726.61
600006494 02/02/2024 CYRACOM INTERNATIONAL INC General Fund Contract -Outside Services 194.35
600006495 02/02/2024 DC ELECTRIC GROUP INC General Fund Other Expense 183.06
600006496 02/02/2024 DELL FINANCIAL SERVICES LLC Information Technology ISF Lease-Equipment 19.79
600006497 02/02/2024 DELL MARKETING LP General Fund Other Exp-PAC Production 371.23
600006498 02/02/2024 FAS TRAK VIOLATION PROCESSING DEPARTMENT Sewer Utility Fund License & Permit 7.00
600006498 02/02/2024 FAS TRAK VIOLATION PROCESSING DEPARTMENT Sewer Utility Fund Contract -Outside Services 12.00
600006499 02/02/2024 JAKE WATERMAN General Fund Contract -Outside Services 1,746.00
600006500 02/02/2024 LEAGUE OF CALIFORNIA CITIES General Fund Dues & Subscriptions 350.00
600006501 02/02/2024 REDACTED RETIREE General Fund Retiree Med Mgmt Med Reimb 364.40
600006502 02/02/2024 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 255.01
600006502 02/02/2024 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 2,433.31
600006502 02/02/2024 MOONLIGHT BPO LLC Sewer Utility Fund Sewer Utility Fund Printing 75.02
600006502 02/02/2024 MOONLIGHT BPO LLC Sewer Utility Fund Sewer Utility Fund Printing 694.34
600006502 02/02/2024 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 255.01
600006502 02/02/2024 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 2,433.31
600006502 02/02/2024 MOONLIGHT BPO LLC Water Utility Fund Water Utility Fund Printing 75.02
600006502 02/02/2024 MOONLIGHT BPO LLC Water Utility Fund Water Utility Fund Printing 694.34
600006503 02/02/2024 MUNICIPAL EMERGENCY SERVICES INC General Fund Fire Department Equip<5k 1,048.98
600006504 02/02/2024 NICK BARBIERI TRUCKING LLC Sewer Utility Fund Fuel 122.08
600006505 02/02/2024 OFFICE DEPOT General Fund Office Expense 795.54
600006505 02/02/2024 OFFICE DEPOT General Fund Office Expense 252.77
600006506 02/02/2024 BRANDON WELLS General Fund Uniform -Purchase 191.18
600006507 02/02/2024 RICARDO LLERENA-ORIHUELA Sewer Utility Fund Dues & Subscriptions 207.00
600006508 02/02/2024 Darlene Ramirez-Lopez General Fund Balance Sheet RecRefund 800.00
600006509 02/02/2024 Hannia Perez General Fund Balance Sheet RecRefund 800.00
600006510 02/02/2024 Lauren Buchanan General Fund Balance Sheet RecRefund 100.00
600006511 02/02/2024 Rancho Cotati Lacrosse Club General Fund Balance Sheet RecRefund 100.00
600006512 02/02/2024 REXEL USA INC General Fund Bldg Maintenance Rep&Maint 1,219.54
600006512 02/02/2024 REXEL USA INC Water Utility Fund Other Expense 725.22
600006513 02/02/2024 REFRIGERATION SUPPLIES DISTRIBUTOR General Fund Police Department Rep&Maint 180.28
600006514 02/02/2024 REDACTED RETIREE General Fund Retiree Med Mgmt Med Reimb 6,440.00
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 807.18
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 915.78
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 777.01
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 900.25
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 808.28
Page 5 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 900.25
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 450.13
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 450.13
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 480.28
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 900.25
600006515 02/02/2024 SMALL BEGINNINGS LLC General Fund Uniform -Purchase 106.75
600006515 02/02/2024 SMALL BEGINNINGS LLC Grant Fund Uniform -Purchase 450.12
600006515 02/02/2024 SMALL BEGINNINGS LLC Grant Fund Uniform -Purchase 450.12
600006515 02/02/2024 SMALL BEGINNINGS LLC Grant Fund Uniform -Purchase 480.27
600006516 02/02/2024 REDACTED RETIREE General Fund Retiree Med Mgmt Med Reimb 6,226.20
600006517 02/02/2024 TWO BROTHERS CATHODIC SERVICES Water Utility Fund Retention Payable 275.00
600006518 02/02/2024 WESTERN EXTERMINATOR General Fund Bldg Maintenance Rep&Maint 85.60
600006518 02/02/2024 WESTERN EXTERMINATOR General Fund Bldg Maintenance Rep&Maint 85.60
600006519 02/02/2024 WHEELER ZAMARONI General Fund Other Expense 128.62
600006520 02/06/2024 TRANSUNION General Fund Contract -Outside Services 75.00
600006521 02/07/2024 120 WATER AUDIT INC Water Utility Fund Contract -Outside Services 1,160.83
600006522 02/07/2024 ABM SERVICES INC General Fund Contract -Outside Services 840.09
600006523 02/07/2024 AMERICAN STORAGE LLC General Fund Contract -Outside Services (41.84)
600006523 02/07/2024 AMERICAN STORAGE LLC General Fund Contract -Outside Services 130.00
600006524 02/07/2024 ARAMARK Fleet Services ISF Uniform Laundry 98.81
600006524 02/07/2024 ARAMARK Fleet Services ISF Uniform Laundry 30.70
600006525 02/07/2024 BARCODES LLC General Fund Police Department Equip<Sk 310.58
600006526 02/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 152.98
600006526 02/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund City Attorney Legal Svcs 22,597.02
600006526 02/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Revenue (152.98)
600006526 02/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 152.98
600006526 02/07/2024 BURKE WILLIAMS & SORENSEN LLP City Infrastructure CIP PW CIP NonCapPrj 994.42
600006526 02/07/2024 BURKE WILLIAMS & SORENSEN LLP City Infrastructure CIP PW CIP CapProject 497.21
600006527 02/07/2024 CALMAT CO General Fund Ot her Expense 213.17
600006528 02/07/2024 CITY ELECTRIC SUPPLY General Fund Bldg Maintenance Rep&Maint 25.90
600006529 02/07/2024 CITY OF SANTA ROSA Recycled Water Utility Fund Recyc Wtr Utility SysWtrPrch 1,330.78
600006530 02/07/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Communication-Advertising 333.00
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 29.79
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 28.87
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 82.32
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 23.52
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 22.79
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 29.79
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 28.87
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 73.68
600006531 02/07/2024 DAIOHS USA INC General Fund Other Expense 71.42
600006532 02/07/2024 DELTA FIRE & SECURITY INC General Fund Bldg Maintenance Rep&Maint 505.00
600006533 02/07/2024 DRAFTECH BLUEPRINTING INC General Fund Sales Tax Payable 0.12
600006533 02/07/2024 DRAFTECH BLUEPRINTING INC Sewer CIP Fund Sewer CIP Fund NonCapPrj (0.12)
600006533 02/07/2024 DRAFTECH BLUEPRINTING INC Sewer CIP Fund Sewer CIP Fund NonCapPrj 52.00
600006534 02/07/2024 DUDEK Rohnert Park Foundation RPF Municipal Projects Grants 105.00
600006535 02/07/2024 EUREKA OXYGEN CO General Fund Other Expense 435.13
Page 6 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006536 02/07/2024 FAS TRAK VIOLATION PROCESSING DEPARTMENT General Fund Meeting Expense 9.75
600006537 02/07/2024 FASTENAL General Fund Maintena nee-Janitorial 9.77
600006537 02/07/2024 FASTENAL General Fund Maintena nee-Janitorial 7.71
600006537 02/07/2024 FASTENAL General Fund Maintenance-Janitorial 9.77
600006537 02/07/2024 FASTENAL General Fund Maintenance-Janitorial 24.15
600006537 02/07/2024 FASTENAL General Fund Contract -Outside Services 105.10
600006537 02/07/2024 FASTENAL General Fund Other Expense 26.47
600006537 02/07/2024 FASTENAL General Fund Other Expense 2.18
600006537 02/07/2024 FASTENAL General Fund Other Expense 11.80
600006537 02/07/2024 FASTENAL General Fund Other Expense 34.15
600006537 02/07/2024 FASTENAL General Fund Maintena nce-Janitoria I 680.87
600006537 02/07/2024 FASTENAL General Fund Maintenance-Janitorial 292.07
600006537 02/07/2024 FASTENAL General Fund Other Expense 47.13
600006537 02/07/2024 FASTENAL General Fund Other Expense 42.46
600006537 02/07/2024 FASTENAL General Fund Other Expense 84.61
600006537 02/07/2024 FASTENAL General Fund Other Expense 179.85
600006537 02/07/2024 FASTENAL General Fund Other Expense 4.51
600006537 02/07/2024 FASTENAL Fleet Services ISF Other Expense 56.81
600006538 02/07/2024 FIRST ALARM SECURITIES SERVICES General Fund Bldg Maintenance Rep&Maint 313.75
600006538 02/07/2024 FIRST ALARM SECURITIES SERVICES General Fund Bldg Maintenance Rep&Maint 573.41
600006538 02/07/2024 FIRST ALARM SECURITIES SERVICES General Fund Bldg Maintenance Rep&Maint 83.40
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Bldg Maintenance Rep&Maint 17.88
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Bldg Maintenance Rep&Maint 78.96
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Bldg Maintenance Rep&Maint 20.47
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Bldg Maintenance Rep&Maint 54.48
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 162.64
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT Sewer Utility Fund Sewer Utility Fund Equip<Sk 67.86
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT Water Utility Fund Water Utility Fund Rep&Maint 10.24
600006539 02/07/2024 FRIEDMAN'S HOME IMPROVEMENT City Infrastructure CIP PW CIP CapProject 296.21
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint 203.72
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint (20.47)
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint 151.40
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint 262.94
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint 37.90
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint (230.53)
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint 27.01
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint 15.03
600006540 02/07/2024 GRAINGER INC General Fund Fire Department Rep&Maint (27.01)
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 189.99
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 100.51
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 126.88
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 77.02
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 89.58
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 91.18
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 111.04
600006540 02/07/2024 GRAINGER INC General Fund Bldg Maintenance Rep&Maint 4.36
600006541 02/07/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 45.17
Page 7 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006542 02/07/2024 KELLY MOORE PAINT COMPANY INC General Fund Bldg Maintenance Rep&Maint 3.26
600006543 02/07/2024 MURRAY BUILDING INC City Infrastructure CIP PW CIP CapProject 108,457.37
600006544 02/07/2024 NICK BARBIERI TRUCKING LLC General Fund Unleaded Fuel Inventory 938.11
600006544 02/07/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 669.93
600006545 02/07/2024 OFFICE DEPOT General Fund Office Expense 62.30
600006545 02/07/2024 OFFICE DEPOT General Fund Office Expense 59.95
600006545 02/07/2024 OFFICE DEPOT General Fund Other Expense 10.32
600006546 02/07/2024 DAVID VALENCIA ROBLEDO JR Sewer Utility Fund Uniform -Purchase 175.00
600006546 02/07/2024 DAVID VALENCIA ROBLEDO JR Water Utility Fund Uniform -Purchase 175.00
600006547 02/07/2024 DAVID VALENCIA ROBLEDO JR Sewer Utility Fund Sewer Utility Fund VisBenefit 75.00
600006547 02/07/2024 DAVID VALENCIA ROBLEDO JR Water Utility Fund Water Utility Fund VisBenefit 75.00
600006548 02/07/2024 DAVID VALENCIA ROBLEDO JR Sewer Utility Fund Uniform -Purchase 150.00
600006548 02/07/2024 DAVID VALENCIA ROBLEDO JR Water Utility Fund Uniform -Purchase 150.00
600006549 02/07/2024 DAVID VALENCIA ROBLEDO JR Sewer Utility Fund Sewer Utility Fund TuitionRmb 255.13
600006549 02/07/2024 DAVID VALENCIA ROBLEDO JR Water Utility Fund Water Utility Fund TuitionRmb 255.12
600006550 02/07/2024 Aurora Montejano General Fund Balance Sheet RecRefund 130.00
600006551 02/07/2024 Chetana Bhakta Water Utility Fund WTR AR UB RESIDENTIAL 19.62
600006552 02/07/2024 Deborah Paulson Water Utility Fund WTR AR UB RESIDENTIAL 27.19
600006553 02/07/2024 Duane Brazil Water Utility Fund WTR AR UB RESIDENTIAL 51.27
600006554 02/07/2024 Jeff Harrison Water Utility Fund WTR AR UB RESIDENTIAL 72.26
600006555 02/07/2024 Kaleena Barnes Water Utility Fund WTR AR UB RESIDENTIAL 1.06
600006556 02/07/2024 Robert Bradley Water Utility Fund WTR AR UB RESIDENTIAL 339.96
600006557 02/07/2024 ROWAN M ILLER Water Utility Fund WTR AR UB RESIDENTIAL 90.08
600006558 02/07/2024 Sharon Hain Water Utility Fund WTR AR UB RESIDENTIAL 8.86
600006559 02/07/2024 STUDIOUS OWL PRESS General Fund AR-Business License 113.00
600006559 02/07/2024 STUDIOUS OWL PRESS General Fund AR Misc Recvbl 43.60
600006560 02/07/2024 PACE SUPPLY Water Utility Fund Water Utility Fund Rep&Maint 113.62
600006561 02/07/2024 POWERPLAN Fleet Services ISF Fleet Veh Repairs for Parks 18.60
600006561 02/07/2024 POWERPLAN Fleet Services ISF Fleet Veh Repairs for Parks 6.71
600006562 02/07/2024 REDWOOD LOCK INC General Fund Bldg Maintenance Rep&Maint 78.15
600006562 02/07/2024 REDWOOD LOCK INC General Fund Bldg Maintenance Rep&Maint 3.82
600006562 02/07/2024 REDWOOD LOCK INC General Fund Contract -Outside Services 1,761.64
600006562 02/07/2024 REDWOOD LOCK INC General Fund Contract -Outside Services 1,801.71
600006563 02/07/2024 SOMO LLC General Fund Other Expense 750.00
600006564 02/07/2024 TRIPEPI, SMITH AND ASSOCIATES INC General Fund Contract -Outside Services 834.00
600006564 02/07/2024 TRIPEPI, SMITH AND ASSOCIATES INC General Fund Contract -Outside Services 401.00
600006565 02/07/2024 TYLER TECHNOLOGIES INC General Fund Software 55,974.00
600006565 02/07/2024 TYLER TECHNOLOGIES INC General Fund Software 2,031.75
600006565 02/07/2024 TYLER TECHNOLOGIES INC Sewer Utility Fund Software 27,987.00
600006565 02/07/2024 TYLER TECHNOLOGIES INC Sewer Utility Fund Software 1,015.87
600006565 02/07/2024 TYLER TECHNOLOGIES INC Water Utility Fund Software 27,987.00
600006565 02/07/2024 TYLER TECHNOLOGIES INC Water Utility Fund Software 1,015.88
600006566 02/07/2024 UNITED FOREST PRODUCTS INC General Fund Other Expense 173.60
600006567 02/07/2024 UNITED RENTALS NORTH AMERICAN INC Water Utility Fund WTR Ops Distribution SysRepair 368.72
600006568 02/07/2024 US BANK General Fund P-Card Liab Account 11,980.92
600006569 02/07/2024 US BANK General Fund P-Card Liab Account 13,180.58
600006570 02/07/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing-Pamphlets 475.32
Page 8 of 9
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600006571 02/07/2024 WESTERN EXTERMINATOR General Fund Bldg Maintenance Rep&Maint 64.20 " 600006571 02/07/2024 WESTERN EXTERMINATOR General Fund Bldg Maintenance Rep&Maint 85.60
600006571 02/07/2024 WESTERN EXTERMINATOR General Fund Bldg Maintenance Rep&Maint 85.60
600006571 02/07/2024 WESTERN EXTERMINATOR General Fund Bldg Maintenance Rep&Maint 62.40
600006572 02/07/2024 YARBROUGH BROS TOWING INC General Fund Contract -Outside Services 150.00
593,460.80
Page 9 of 9
ITEM NO. 9.C.
1
Meeting Date: February 27, 2024
Department: Human Resources
Submitted By: Jamie Cannon, Director of Human Resources
Prepared By: Jamie Cannon, Director of Human Resources
Agenda Title: Adopt a Resolution Authorizing and Approving an Amendment to the City’s Classification Plan
RECOMMENDED ACTION:
Adopt a resolution authorizing and approving an amendment to the City’s Classification Plan.
BACKGROUND:
Pursuant to the City Manager’s Administrative Policy No. 1 – Personnel Rules and Regulations, the
City Council, upon recommendation by the Personnel Officer, shall create a classification plan for City employees. Since the last update in July 2023, the following job descriptions have been identified for amendment:
Job Description Action and Request for Approval
Assistant/Associate Engineer Amend job description attached as Exhibit “A”
Code Compliance Officer I/II Amend job description attached as Exhibit “B”
Director of Development Services Amend job description attached as Exhibit “C”
Director of Finance Amend job description attached as Exhibit “D”
Director of Public Works Amend job description attached as Exhibit “E”
Planning Manager Amend job description attached as Exhibit “F”
Streets Maintenance Worker I/II Amend job description attached as Exhibit “G”
ANALYSIS:
The City’s Classification Plan requires City Council adoption when there is a change to the existing
job description or the addition of a new job description. This agenda report captures job descriptions that have been minimally modified and require adoption into the Classification Plan. All amendments have been reviewed and approved by the applicable labor groups.
ENVIRONMENTAL ANALYSIS:
None.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.C.
2
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This action is consistent with City Council Priority 8: Attract and Retain Qualified Staff.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends the adoption of the resolution authorizing and amending the City’s Classification Plan.
2. Alternative: Staff does not recommend Council no adopting this resolution.
FISCAL IMPACT/FUNDING SOURCE:
None. Job Description changes only.
Code Compliance Approval Date: N/A
Department Head Approval Date: February 9, 2024
Finance Approval Date: N/A
Human Resources Approval Date: February 9, 2024
City Attorney Approval Date: February 16, 2024
City Manager Approval Date: February 20, 2024
Attachments:
1. Resolution Authorizing and Amending the City’s Classification Plan a. Exhibit A: Assistant/Associate Engineer Job Description b. Exhibit B: Code Compliance Officer I/II Job Description
c. Exhibit C: Director of Development Services Job Description
d. Exhibit D: Director of Finance Job Description e. Exhibit E: Director of Public Works Job Description f. Exhibit F: Planning Manager Job Description g. Exhibit G: Steets Maintenance Worker I/II Job Description
RESOLUTION NO. 2024-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND AMENDING AN AMENDMENT TO THE CITY’S
CLASSIFICATION PLAN.
WHEREAS, City Manager’s Administrative Policy No. 1 – Personnel Rules and Regulations, requires that City Council, upon recommendation by the Personnel Officer,
create a Classification Plan for the City; and
WHEREAS, proposed changes were made to several job descriptions attached hereto as Exhibits “A” through “G”; and
WHEREAS, the proposed changes have been approved by all applicable labor groups; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the amendment to the City’s Classificatin Plan, attached hereto as Exhibits “A” through “G”, which are incorporated b this reference, subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 27th day of February 2024.
CITY OF ROHNERT PARK
____________________________________ Susan H. Adams, Mayor ATTEST:
______________________________ Sylvia Lopez Cuevas, City Clerk Attachments: Exhibit A through G
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
EXHIBIT A
ASSISTANT ENGINEER/ASSOCIATE ENGINEER
DEFINITION
Under direct or general supervision, performs various professional field and office engineering work related
to the management, financial budgeting. planning, design, construction, and maintenance of the City's
Capital Improvement Program (CIP), land development, traffic engineering, public works infrastructure,
and daily departmental operations; provides project management and administration; confers with
developers, contractors, and representatives of other agencies regarding facility and infrastructure
development; administers professional services and construction contracts; administers Federal and State
grant funds associated with construction projects; provides professional staff assistance to the Director of
Public Works or Deputy City EngiHeerClP Program Manager, other divisions and departments, and the
public in areas of expertise; performs a variety of studies and prepares and presents staff reports; and
performs related duties as assigned.
SUPERVISION RECE IVED AND EXERCISED
Receives direct or general supervision from the Director of Public Works. Deputy City Engineer. or
designee. Exercises no direct supervision of staff.
CLASS CHARACTERISTICS
Assistant Engineer: This the entry-level class in the professional engineering series. Initially under close
supervision, incumbents with basic engineering experience perform professional and technical engineering
work in City's Capital Improvement Program (CIP), land development, traffic engineering, public works
infrastructure, and daily departmental operations, in addition to providing project management and
administration. As experience is gained, assignments become more varied and are performed with greater
independence. Positions at this level usually perform most of the duties required of the positions at the
Associate level but are not expected to function at the same skill level and usually exercise less independent
discretion and judgment in matters related to work procedures and methods. Work is usually supervised while
in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in
detail as they arise. Since this class is often used as a training class, employees may have only limited or no
directly related work experience.
Associate Engineer: This is the full journey-level class in the professional engineering series. Incumbents
are expected to perform the full range of professional and technical engineering work in all of the following
areas: The City's CIP, land development, traffic engineering, public works infrastructure, and daily
departmental operations, in addition to providing project management and administration. Positions at this
level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware
of the operating procedures and policies of the work unit. Positions at this level are distinguished from the
Assistant level by the performance of the full range of duties as assigned, working independently, and
exercising judgment and initiative. This class is further distinguished from the Senior Engineer in that the
latter is the full supervisory-level class in the series and has ultimate responsibility for organizing, assigning,
supervising, and reviewing the work of staff involved in a major functional area or project/program of the
Engineering Division.
Positions in the professional engineer class series are flexibly staffed and positions at the Associate level
are normally filled by advancement from the Assistant level, requiring three (3) additional years of
Assistant/ Associate Engineer
Page 2 of5
experience and after gaining the knowledge, skill, experience, licenses, and certifications which meet the
qualifications for and after demonstrating the ability to perform the work of the higher-level class. When
filled from the outside, four ( 4) years of prior related experience that would allow meeting the qualification
standards for the Associate level and possession and maintenance of registration as Engineer-In-Training
certification is required.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
.functions of the job.
► Plans, designs, and inspects all phases of civil engineering public works construction projects, including
defining the scope of the project; securing adequate funding from Federal and State grant programs and
other funding sources; coordinating with permitting and public utility agencies; performing historical
document research and review; surveying and engineering analysis of alternatives; preparing plans,
specifications, and cost estimates; performing research, map, and field studies and surveys; drafting
site plans with specialized computer software; applying engineering principles and practices to specific
problems; coordinating construction schedules with other projects and agencies; preparing and
reviewing cost estimates; and inspecting construction of projects to ensure compliance with
construction documents; and performs related planning and design work.
► Reviews construction plans prepared by consulting engineers and private contractors to verify
compliance with City sidewalk, public utility, and improvement requirements; checks plans for
conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews
engineering calculations of other engineers or engineering technicians; participates in pre-design,
construction, and utility coordination meetings and issues construction permits.
► Provides construction administration, public relations, management, and inspection of public works
construction projects, including coordinating work with other divisions and City departments,
reviewing and inspecting work to ensure conformance with plans and specifications, tracking and
maintaining all project accounting, coordinating schedules, and providing public notices of projects.
► Investigates field problems affecting property owners, contractors, and maintenance operations;
responds to citizen inquiries and complaints; provides information to the public at the front counter in
person, via telephone, or other means of communication regarding grading, encroachment permits,
right-of-way and property line information, utility information, slope stability and groundwater issues,
improvement plan check, and payment processes.
L Reviews traffic control plans; performs speed and traffic surveys and traffic counts.
► Manages the traffic management y tern and traffi operational and traffic-related CIP projects.
► Processes subdivisions and prepares and reviews legal descriptions.
► Assists with traffic engineering studies and roadway design.
► Reviews and prepares traffic signal plans, timing plans, and sign and striping plans.
► Reviews tract and parcel maps, lot line adjustments, and other subdivision documents.
► Reviews sewer and hydrology studies and hydraulic calculations.
► Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-
visual materials to become and remain current on principles, practices, and new developments in
assigned work areas.
► Communicates and coordinates regularly with appropriate others to maximize the effectiveness and
efficiency of interdepartmental operations and activities.
► Provides technical direction and training to other engineering and technical staff.
► Performs other related duties as assigned.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment.
Assistant/ Associate Engineer
Page 3 of5
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrate care for the organization, customers, and coworkers.
• Perform work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of:
► Civil engineering principles, techniques, policies, and procedures.
► Methods, materials, and techniques used in the construction of public works projects, including water
and wastewater systems, stormwater, street, and traffic systems design.
► Basic principles, practices, procedures, and standards related to City public works, engineering
infrastructure development and maintenance, and surveying.
► Basic principles and practices of capital improvement program budgeting, cost estimation, funding,
project management, and contract administration.
► General design, layout, and construction practices for public improvements such as streets, storm
drains, grading, and landscaping.
► Subdivision engineering, plan review, mapping, and construction practices.
► Bidding requirements for public works projects.
► Project management and contract administration principles and techniques.
► Engineering plan types, review practices, and permit filing and approval procedures.
► Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to
assigned area of responsibility.
► Modem office practices and technology, including personal computer hardware and software
applications related to the work, such as computer-aided drafting (CAD) concepts and applications and
Geographic Information Systems (GIS) programs.
► Modem developments, current literature, and sources of information regarding engineering.
► Principles of advanced mathematics and their application to engineering work.
► Practices of researching engineering and design issues, evaluating alternatives, making sound
recommendations, and preparing and presenting effective staff reports.
► Methods and techniques of effective technical report preparation and presentation.
► Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
► The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
► Modem equipment and communication tools used for business functions and program, project, and task
coordination.
Ability to:
► Conduct complex civil engineering research projects, analyze complex problems, evaluate alternatives,
make sound recommendations, and prepare effective technical staff reports.
► Prepare, understand, and interpret engineering construction plans, specifications, and other contract
documents.
► Conduct comprehensive engineering studies and prepare reports with recommendations.
► Assist in and develop and administer contracts for professional services and construction in a public
agency setting.
► Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures,
laws, and regulations, technical written material, and City engineering policies and procedures.
► Design engineering projects.
► Read and understand technical drawings and specifications.
l
Assistant/ Associate Engineer
Page 4 of5
► Perform mathematical and engineering computations with precision.
► Recognize discrepancies from as-built to contract specifications and recommend reconciliation.
► Make engineering design computations and check, design, and prepare engineering plans and studies.
► Effectively represent the department and the City in meetings with governmental agencies, community
groups, and various business, professional, and regulatory organizations and individuals.
► Direct the work of contract consultants.
► Prepare and present clear, concise, and logical written and oral reports, correspondence, policies,
procedures, legal descriptions, and other written materials.
► Establish and maintain a variety of filing, record-keeping, and tracking systems.
► Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
► Effectively represent the department and the City in meetings with governmental agencies; community
groups; various business, professional, and regulatory organizations; and in meetings with individuals.
► Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
► Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
► Effectively use computer systems, software applications, and modem business equipment to perform a
variety of work tasks.
► Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
► Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
► Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Assistant and Associate Engineer: Equivalent to a bachelor's degree from an accredited college or
university in civil engineering or a related engineering field.
Assistant Engineer: One (1) year of professional engineering design, plan review, and project
administration experience, preferably in a public agency setting.
Associate Engineer: Four (4) years of professional engineering design, plan review, and project
administration experience, preferably in a public agency setting, or three (3) years of experience equivalent
to Assistant Engineer at the Rohnert Park.
Licenses and Certifications:
► Assistant and Associate Engineer: Possession of a valid California Driver's License by time of
appointment and a satisfactory driving record.
► Assistant Engineer: Possess and maintain certification as an Engineer-In-Training.
► Associate Engineer: Possess and maintain certification as an Engineer-In-Training.
Assistant/ Associate Engineer
Page 5 of5
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs,
and other temporary or construction access points, to operate a motor vehicle, and to visit various City and
meeting sites; vision to read printed materials and a computer screen; and hearing and speech to
communicate in person, before groups, and over the telephone. This is primarily a sedentary office
classification although standing and walking between work areas and to conduct inspections may be
required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or
calculator and to operate standard office equipment. Positions in this classification occasionally bend,
stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees
must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may work in the field and occasionally
be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards,
vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees
may interact with upset staff and/or public and private representatives in interpreting and enforcing
departmental policies and procedures.
FLSA Status:
Employee Unit:
Approved By:
Date Approved:
Assistant Engineer-Non-Exempt
Associate Engineer -Exempt
Rohnert Park Employees' Association (RPEA)
City Council Resolution No. 2023 054
July 11, 2023
EXHIBITB
CODE COMPLIANCE OFFICER 1/11
DEFINITION
Under direct and general supervision, performs a variety of routine to complex technical and public contact
duties related to the City's code compliance program, including the identification, investigation, and
correction of violations of the City's municipal, zoning, housing, development, and signage codes;
investigates citizen complaints of public nuisances and quality oflife issues and seeks voluntary compliance
or issues citations and initiates abatement procedures; and performs related duties, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direct and general supervision from assigned supervisory or management personnel. Exercises
no supervision of staff.
CLASS CHARACTERISTICS
Code Compliance Officer I: This is the entry-level classification in the Code Compliance Officer series.
Initially under close supervision, incumbents with basic experience learn City systems, operations,
practices, and procedures. As experience is gained, assignments become more varied and are performed
with greater independence. Assignments may vary with the skill and training of the incumbent. Positions
at this level usually perform most of the duties required of the positions at the II-level but are not expected to
function at the same skill level and usually exercise less independent discretion and judgment in matters
related to work procedures and methods.
Code Compliance Officer II: This is the journey-level classification in the Code Compliance Officer series.
Positions at this level are distinguished from the I-level by the performance of the full range of duties as
assigned, working independently, and exercising judgment and initiative. Positions at this level receive
only occasional instruction or assistance as new or unusual situations arise and are fully aware of the
operating procedures and policies of the work unit. Work is normally reviewed upon completion and for
overall results.
Positions in the Code Compliance Officer class series are flexibly staffed and positions at the II-level are
normally filled by advancement from the I-level after gaining the knowledge, skill, and experience which
meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.
EXAMPLES OF TYPICAL JOB FUNCTIONS (DJustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
► Receives, records, and investigates complaints from the public and staff regarding violations of
building, and zoning codes, ordinances, housing standards, and health and safety regulations;
documents violations by securing photographs and other pertinent data; researches ownership records,
prior complaints, municipal codes and ordinances, and State regulations to establish whether a violation
has occurred.
► Initiates contacts with residents, business representatives, and other parties to explain the nature of
incurred violations and to encourage compliance with City codes, ordinances, and community
Code Compliance Officer I/II
Page 2 of4
standards; initiates abatement of dangerous properties and vector control issues of vacant properties;
provides confirmation regarding code regulations to the public by telephone and in person.
► Conducts drive-by or on-site inspections of residential, industrial, and/or commercial areas; notes
possible violations at other property sites during the course of field investigations.
► Prepares and issues notices of violation or noncompliance, final notices, and misdemeanor and parking
citations and other correspondence according to applicable codes and regulations; issues letters to
property owners notifying them of violation; as appropriate, affixes a notice of violation on property to
abate fire and public safety hazards and nuisances.
► Meets with City planning, building, engineering, police, and public works staff and legal counsel
regarding complaints; coordinates activities with other code compliance personnel and departments.
► Coordinates and conducts follow-up abatement procedures including the preparation of additional
correspondence, site visits, and communication with property owners and attorneys; conducts follow-
up investigations to ensure compliance with applicable codes and ordinances; prepares non-compliance
cases for legal action; presents testimony at hearings.
► Provides information to violators, the general public, business community, and other government
agencies regarding codes, laws, and ordinances; responds to questions, complaints, and inquiries.
► Drafts and recommends revisions to City code enforcement policies, procedures, and standards.
► Participates in recommending, developing, and administering policies, procedures, and projects to
ensure efficient and effective code enforcement activities in compliance with City guidelines, standards,
goals, and objectives.
► Performs a variety of public relations and outreach work related to assigned activities.
► Maintains files, databases, and records related to citations and violations; prepares a variety of written
reports, memoranda, and correspondence.
► Performs other related duties as assigned.
In addition to the above, the Code Compliance Officer II position includes the following:
► Provides guidance to Code Compliance Officer I and administrative staff.
► Investigates complaints related to construction without permit; substandard housing; dangerous
buildings; grading and drainage violations; zoning and land use violations and code related to the
installation and repair of sewage disposal systems without permit; performs permit accessibility
reporting to meet State and Federal mandates.
► Prepares detailed and complex reports and correspondence involving multiple code violations; makes
oral and written presentations in administrative hearings on more complex enforcement cases and may
represent the Department at abatement and other public hearings.
In performing the duties described above, the incumbent is expected to:
► Provide outstanding and friendly customer service.
► Create and maintain a respectful and collaborative working environment.
► Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
► Demonstrate care for the organization, customers, and coworkers.
► Perform work of the highest quality possible.
► Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of:
► Principles, practices, methods, and techniques of code violation investigation and compliance.
Code Compliance Officer I/II
Page 3 of 4
► Methods and procedures used in code compliance including citation issuance procedures, methods used
to obtain various types of inspection warrants, and principles used to prepare legal documents.
► Practices for documenting inspections, correcting violations, and carrying through on court procedures.
► Basic requirements of zoning and related codes, ordinances, and regulations.
► Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies
and procedures relevant to assigned area ofresponsibility.
► Legal descriptions and boundary maps of real property and legal terminology as used in code
compliance.
► Occupational hazards and standard safety practices necessary in the area of code compliance.
► Research and reporting methods, techniques, and procedures.
► Principles and procedures of record-keeping, technical report writing, and preparation of
correspondence and presentations.
► Safety equipment and practices related to the work, including safe driving rules and practices.
► Techniques for effectively representing the City in contacts with governmental agencies, community
groups, various business, professional, educational and regulatory organizations, and with property
owners, developers, contractors, and the public.
► Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
► The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
► Modern equipment and communication tools used for business functions and program, project, and task
coordination.
► Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
► Explain codes and regulations to property owners, residents, and others.
► Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules,
regulations, policies and procedures.
► Understand and explain occupational hazards and standard safety practices related to code compliance.
► Respond to inquiries, complaints, and requests for service in a fair, tactful, and timely manner.
► Prepare clear and concise reports, correspondence, and other written materials.
► Maintain accurate logs, records, and basic written records of work performed.
► Make accurate arithmetic, financial, and statistical computations.
► Operate office equipment and computer applications related to the work.
► Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
► Effectively represent the department and the City in meetings with governmental agencies; community
groups; various business, professional, and regulatory organizations; and in meetings with individuals.
► Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
► Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
► Effectively use computer systems, software applications, and modern business equipment to perform a
variety of work tasks.
► Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
► Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
► Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Code Compliance Officer 1/11
Page 4 of4
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Code Compliance O[ficer I: Equivalent to completion of the twelfth (12th) grade supplemented by college-
level coursework or technical training in code compliance or law enforcement and one (I) year of
experience involving the interpretation of and explanation or enforcement of laws and regulations.
Code Compliance O{ficer 11: Equivalent to completion of the twelfth ( 12th) grade supplemented by college-
level coursework or technical training in code compliance or law enforcement and three (3) years of
increasingly responsible municipal code compliance experience, or two (2) years as a Code Compliance
Officer I with the City of Rohnert Park.
Licenses and Certifications:
Code Compliance Officer I:
► Possession of a valid California Driver's License by date of appointment and a satisfactory driving
record.
Must be able to obtain the following certifications:
► Within six (6) months of appointment: POST Certification for PC 832 (Powers of Arrest, Search
and Seizure); and
► Within six (6) months of appointment: CLETS Certification as a less than full access operator; and
► Within one (1) year of appointment: CACEO_ Modu le I (Basic) Certification as a Certified Code
Enforcement Officer or Certified C d Enforcement Offic r (C £0) b the American Association
of Code Enforcement (AA ) / The International Code Counci l (l C)
The license and certifications must be maintained in good standing throughout employment.
Code Compliance O{ficer 11:
► Possession of a valid California Driver's License by date of appointment and a satisfactory driving
record.
► Possession of active POST Certification for PC 832 (Powers of Arrest, Search and Seizure) by date
of appointment; and
► Possession of active CACEO Modtile l (Basic) and Module 2 (lnwrmediate) Certifications as a
Certified Code Enforcement Officer by date of appo intment.or Code Enforcem nt
Offi ers (CC 0) b the American A sociation of Cod ) / The lnternati nal
ode Counci I {IC ) bv date of appointment.
Must be able to obtain the following certification:
r Within three (3) rnon ths of appointmeHt: CL6TS Ce11ification as a less than full access operator.
,-Within three (3) months of appointment:
o Code Official Safety Specialist (COSS).
o Situation Awareness Specialist (SAS).
o Sonoma Cou nty Adult Protective Services -Mandated Reporter Training.
Code Compliance Officer I/II
Page 5 of 4
o CPR/Basic First Aid/AED Certification
The license and certifications must be maintained in good standing throughout employment.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use
standard office equipment, including a computer; vision to read printed materials, a computer screen, and
to operate a motor vehicle and visit various city sites; and hearing and speech to communicate in person
and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is
needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard
office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull
drawers open and closed to retrieve and file information.
When assigned to field inspection, must possess mobility to work in changing site conditions; possess the
strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level,
uneven, or slippery surfaces; to reach, twist, tum, kneel, and bend, to climb and descend ladders; and to
operate a motor vehicle and visit various city sites; possible entry into confined spaces and the use of
confined entry equipment; vision to inspect site conditions and work in progress; color vision to identify
hazards during inspections, dye testing industries and water color issues. The job involves fieldwork
requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous
materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials
and objects averaging a weight of 30 pounds, or heavier weights, in all cases with the use of proper
equipment and/or assistance from other staff.
ENVIRONMENTAL ELEMENTS
Employees work partially in an office environment with moderate noise levels and controlled temperature
conditions, and partially in the field and are occasionally exposed to loud noise levels, cold and hot
temperatures, inclement weather conditions, road hazards, vibration, and hazardous physical substances
and fumes. Employees may interact with upset staff and/or public and private representatives and
contractors in interpreting and enforcing departmental policies and procedures.
FLSA Status:
Employee Unit:
Approved By:
Date Approved:
Non-Exempt
Rohnert Park Employees' Association (RPEA)
Don Schwa1tz Assistant City ManagerDRAFT
No~•en~ber I. 20::i 1 TBD
-
I
l
1
EXHIBIT C
DIRECTOR OF DEVELOPMENT SERVICES/CITY ENGINEER
DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and
oversight for all functions and activities of the Development Services Department, including development
engineering, and capi tal improvement program development, planning, building and safety, housing, and
code compliance; directs and administers the planning and building operations and activities of the City,
which include current, advance, and environmental planning, building plan check, permitting, inspection,
administration of complex cost recovery systems and special tax districts, and historic preservation
activities; coordinates assigned activities with other City departments, officials, outside agencies, and the
public; fosters cooperative working relationships among City departments and with intergovernmental and
regulatory agencies and various public and private groups; provides highly responsible and complex
professional assistance to the City Manager in areas of expertise; and performs related duties, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. The work provides for a wide variety of
independent decision-making, within legal and general policy and regulatory guidelines. Exercises general
direction and supervision over management, supervisory, professional, technical, and administrative
support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a Department Director classification that oversees, directs, and participates in all activities of the
Development Services Department, including short-and long-term planning, development and
administration of departmental policies, procedures, and services. This class provides assistance to the City
Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful
performance of the work requires knowledge of public policy, municipal functions and activities, including
the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs
in a variety of areas. Responsibilities include coordinating the activities of the department with those of
other departments and outside agencies and managing and overseeing the complex and varied functions of
the department. The incumbent is accountable for accomplishing departmental planning and operational
goals and objectives and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
► Assumes full management responsibility for all Development Services Department programs, services,
and activities, including current, advance, and environmental planning, development engineering,
capital improvement program development, cost recovery systems and special tax districts, building
plan check, permitting, inspection, historic preservation, and code compliance activities.
► .Mfil'..._QPerforms the legal functions and responsibilities of the City Engineer as outlined in the City's
municipal code.
Director of Development Services/City Engineer
Page 2 of5
► Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and
work standards for the department; establishes, within City policy, appropriate budget, service, and
staffing levels.
► Manages and participates in the development and administration of the department's annual budget;
numerous special revenue funds, including special tax districts; directs the forecast of additional funds
needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves
expenditures; directs and implements adjustments as necessary.
► Participates in the development of and provides high level oversight of the City's housing programs.
► Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project priorities and
performance evaluations; works with employees on performance issues; implements discipline and
termination procedures; responds to staff questions and concerns.
► Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs; continuously
monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
assesses and monitors the distribution of work, support systems, and internal reporting relationships;
identifies opportunities for improvement; directs the implementation of change.
► Meets with developers, engineers, property owners, contractors, and other agencies to discuss merits
and concerns of development proposals; provides various parties with guidance on how to proceed;
oversees negotiations and agreements regarding environment-related issues, rights-of-way, and open
space easements, and financial participation; discusses status of development projects with applicants.
► Directs, coordinates and reviews amendments to the General Plan; provides general plan and code
interpretation as needed; provides analysis, recommendations, and implementation of policies and
procedures; develops and presents recommendations on a variety of permits, maps, ordinances, zone
changes and applications.
r Directs, coordinates and implemenFS the City s five year Capital Improvement progrnR'l and budget.
► Oversees the development of consultant requests for proposals for professional services and the
advertising and bid processes; evaluates proposals and recommends project award; coordinates with
legal counsel to determine City needs and requirements for contractual services; negotiates contracts
and agreements and administers same after award.
► Represents the department to other City departments, elected officials, and outside agencies; explains
and interprets departmental programs, policies, and activities; negotiates and resolves significant and
controversial issues.
► Conducts a variety of departmental organizational and operational studies and investigations;
recommends modifications to programs, policies and procedures as appropriate.
► Participates in and makes presentations to the City Council, Planning Commission, Design Review
Board, and a variety of boards and commissions; attends and participates in professional group
meetings; stays abreast of new trends and innovations in the field of community development and other
services as they relate to the area of assignment.
► Maintains and directs the maintenance of working and official departmental files.
► Monitors changes in laws, regulations, and technology that may affect City or departmental operations;
implements policy and procedural changes as required.
► Prepares, reviews, and presents staff reports, various management and information updates, and reports
on special projects as assigned by the City Manager.
► Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and
alternative recommendations.
► Performs other related duties as assigned.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment.
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
Director of Development Services/City Engineer
Page 3 of5
• Demonstrate care for the organization, customers, and coworkers.
• Perfonn work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
OUALIFICA TIO NS
Knowledge of:
► Organization and management practices as applied to the development, analysis, and evaluation of
programs, policies, and operational needs of the assigned area ofresponsibility.
► Administrative principles and practices, including goal setting, program development, implementation,
and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
► Public agency budget development, contract administration, City-wide administrative practices, and
general principles of risk management related to the functions of the assigned area.
► Theories, principles, and contents of General Plan, land use, zoning, subdivision, and urban planning
regulations, natural resource protection, and environmental laws.
► Principles and techniques of conducting site planning, architectural review, subdivision design, land
use, and other analytical studies, evaluating alternatives, and making sound recommendations.
► Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies
and procedures relevant to assigned area of responsibility.
► Principles and practices of employee supervision, including work planning, assignment, review and
evaluation, and the training of staff in work procedures.
► Technical, legal, financial, and public relations problems associated with the management of
Development Services programs. ► Methods and techniques for th~ development of presentations, contract negotiations, business
correspondence, and infonnation distribution; research and reporting methods, techniques, and
procedures.
► Record keeping principles and procedures.
► Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
► The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
► Modem equipment and communication tools used for business functions and program, project, and task
coordination.
► Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
► Provide administrative and professional leadership and direction for the department and the City.
► Select and supervise staff, provide training and development opportunities, ensure work is performed
effectively, and evaluate performance in an objective and positive manner.
► Provide administrative, management, and professional leadership for Development Services programs.
► Provide administrative and professional leadership and direction for the division and the City.
► Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
for the department and assigned program areas.
► Prepare and administer large and complex budgets; allocate limited resources in a cost-effective
manner.
► Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical
personnel; delegate authority and responsibility.
► Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
► Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Director of Development Services/City Engineer
Page 4 of5
► Effectively administer special projects with contractual agreements and ensure compliance with
stipulations; effectively administer a variety of community development programs and administrative
activities.
► Conduct effective negotiations and effectively represent the City and the department in meetings with
governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and
legislative organizations.
► Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
► Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare
effective technical staff reports.
► Establish and maintain a variety of filing, record-keeping, and tracking systems.
► Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
► Effectively represent the department and the City in meetings with governmental agencies; community
groups; various business, professional, and regulatory organizations; and in meetings with individuals.
► Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
► Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
► Effectively use computer systems, software applications, and modem business equipment to perform a
variety of work tasks.
► Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
► Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
► Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor's degree from an accredited college or university in community development,
urban planning, civil engineering, or a related field and five (5) years of administrative experience in
community development, engineering, or urban planning, including twe--three (iJ) years at a management
level. A master's degree in business or public administration or a related field is preferred.
Licenses and Certifications:
► Possession of, or ability to obtain, a valid California Driver's License by time of appointment and a
satisfactory driving record.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer, to inspect City development sites, to operate a motor vehicle, and to visit various City and
meeting sites; vision to read printed materials and a computer screen; and hearing and speech to
communicate in person, before groups, and over the telephone. This is primarily a sedentary office
classification although standing and walking between work areas may be required. Finger dexterity is
needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard
office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull
drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry,
push, and pull materials and objects weighing up to 10 pounds.
Director of Development Services/City Engineer
Page 5 of5
ENVffl.ONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and procedures.
FLSA Status:
Employee Unit:
Approved By:
Date Approved:
Exempt
NIA-At Will Employment via Employment Contract
City Council ResolutioH No.2019 I 45DRAFT
November 26. 20 I 9DR FT
,
EXHIBIT D
FINANCE DIRECTOR
DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and
oversight for all functions and activities of the Finance Department, including finance, treasury, accounting,
purchasing, billing, and customer service; directs and administers the fiscal operations and activities of the
City, which include budgeting, investments, financial transaction processing, record-keeping and reporting,
payroll, accounts payable, accounts receivable, utility billing, and business licensing; coordinates assigned
activities with other City departments, officials, outside agencies, and the public; fosters cooperative
working relationships among City departments and with intergovernmental and regulatory agencies and
various public and private groups; provides highly responsible and complex professional assistance to the
City Manager in areas of expertise; and performs related duties, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. The work provides for a wide variety of
independent decision-making, within legal and general policy and regulatory guidelines. Exercises general
direction and supervision over management, supervisory, professional, technical, and administrative
support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a Department Director classification that oversees, directs, and participates in all activities of the
Finance Department, including short-and long-term planning, development and administration of
departmental policies, procedures, and services. This class provides assistance to the City Manager in a
variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the
work requires knowledge of public policy and municipal functions and activities, including the role of an
elected City Council and the ability to develop, oversee, and implement projects and programs in a variety
of areas. Responsibilities include coordinating the activities of the department with those of other
departments and outside agencies and managing and overseeing the complex and varied functions of the
department. The incumbent is accountable for accomplishing departmental planning and operational goals
and objectives and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Dlustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
► Assumes full management responsibility for all Finance Department programs, services, and activities,
including finance, treasury, accounting, purchasing, billing, and customer service activities.
► Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and
work standards for the department; establishes, within City policy, appropriate budget, service, and
staffing levels.
► Manages and participates in the development and administration of the department's annual budget;
directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs
the monitoring of and approves expenditures; directs and implements adjustments as necessary.
l
Finance Director
Page 2 of4
► Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project priorities and
performance evaluations; works with employees on performance issues; implements discipline and
termination procedures; responds to staff questions and concerns.
► Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs; continuously
monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
assesses and monitors the distribution of work, support systems, and internal reporting relationships;
identifies opportunities for improvement; directs the implementation of change.
► Coordinates the development and administration of the entire City's annual budget and Capital
Improvement Program budget; provides for financial forecasting and planning; tracks the adopted
budget and prepares periodic budget reviews for submission to City departments.
► Establishes the City's central budgeting, accounting, and financial reporting practices; evaluates
accounting procedures and financial controls; responds to and implements audit recommendations; acts
as a resource for the Budget Review Committee; ensures compliance with Federal, State, and local
government accounting and financial reporting standards and controls.
► Manages the City's investment portfolio; ensures that investments meet the City's policy guidelines
and that adequate cash is available to meet obligations; prepares periodic reports regarding investments
to the City Council; participates as a member of the Investment Oversight Committee; attends and
provides staff support to the Investment Advisory Committee; oversees the development and update of
the Statement of Investment Policy.
► Oversees all activities related° to the City's accounting function, including financial transaction
processing, record keeping and reporting, payroll, accounts payable, accounts receivable, utility billing,
business licensing, processing and issuance of checks and warrants, cash receipts, and the electronic
accounting system.
► Reviews City development agreements; reviews fiscal analysis regarding recommended annexations;
reviews and establishes special assessment districts and maintenance districts.
► Oversees the development of consultant requests for proposals for professional services and the
advertising and bid processes; evaluates proposals and recommends project award; coordinates with
legal counsel to determine City needs and requirements for contractual services; negotiates contracts
and agreements and administers same after award.
► Represents the department to other City departments, elected officials, and outside agencies; explains
and interprets departmental programs, policies, and activities; negotiates and resolves significant and
controversial issues.
► Conducts a variety of departmental organizational and operational studies and investigations;
recommends modifications to programs, policies, and procedures as appropriate.
► Participates in and makes presentations to the City Council and a wide variety of committees, boards,
and commissions; performs financial review of matters pertaining to the various committees, such as
determining appropriate rates of City services.
► Attends and participates in professional group meetings; stays abreast of new trends and innovations in
the field of finance and other services as they relate to the area of assignment.
► Maintains and directs the maintenance of working and official departmental files.
► Monitors changes in laws, regulations, and technology that may affect City or departmental operations;
implements policy and procedural changes as required.
► Prepares, reviews, and presents staff reports, various management and information updates, and reports
on special projects as assigned by the City Manager.
► Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and
alternative recommendations.
► Performs other related duties as assigned.
Finance Director
Page 3 of 4
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment.
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrate care for the organization, customers, and coworkers.
• Perform work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of:
► Principles and practices of employee supervision, including work planning, assignment review and
evaluation, discipline, and the training of staff in work procedures.
► Principles and practices of leadership.
► Organization and management practices as applied to the development, analysis, and evaluation of
programs, policies, and operational needs of the assigned area of responsibility.
► Administrative principles and practices, including goal setting, program development, implementation,
and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
► Public agency budget development, contract administration, City-wide administrative practices, and
general principles of risk management related to the functions of the assigned area.
► Principles and practices of governmental accounting, public finance administration and budgeting,
auditing, and reconciliation; municipal taxation and revenue management.
► Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to
assigned area of responsibility.
► Methods and techniques for the development of presentations, contract negotiations, business
correspondence, and information distribution; research and reporting methods, techniques, and
procedures.
► Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
► The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
► Modern equipment and communication tools used for business functions and program, project, and task
coordination.
► Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
► Select and supervise staff, provide training and development opportunities, ensure work is performed
effectively, and evaluate performance in an objective and positive manner.
► Provide administrative, management, and professional leadership for the Finance Department
programs.
► Prepare and administer large and complex budgets; allocate limited resources in a cost-effective
manner.
► Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
► Effectively administer special projects with contractual agreements and ensure compliance with
stipulations; effectively administer a variety of finance programs and administrative activities.
► Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
► Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare
effective technical staff reports.
► Establish and maintain a variety of filing, record-keeping, and tracking systems.
Finance Director
Page 4 of4
► Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
► Effectively represent the department and the City in meetings with governmental agencies; community
groups; various business, professional, and regulatory organizations; and in meetings with individuals.
► Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
► Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
► Effectively use computer systems, software applications, and modem business equipment to perform a
variety of work tasks.
► Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
► Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
► Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor's degree from an accredited college or university in finance, accounting,
economics, business or public administration, or a related field and five (5) years of administrative
experience in municipal finance and accounting, including ~three (lJ_) years at a management level. A
master's degree in business or public administration or a related field is preferred.
Licenses and Certifications:
► Possession of, or ability to obtain, a valid California Driver's License by time of appointment and a
satisfactory driving record.
► Possession of a Certified Public Accountant license in the State of California is highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and
over the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file
information.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and procedures.
FLSA Status:
Employee Unit:
Approved By:
Date Approved:
Exempt
NI A-At Will Employment via Employment Contract
City Couneil Resolution No. 20 19 I 15DRA T
No\·e1l'lber 26, 20 l 9DRAFT
EXHIBIT E
DIRECTOR OF PUBLIC WORKS
DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and
oversight for all functions and activities of the Public Works Department; areas of responsibility include
public works and land development engineering, infrastructure operations and maintenance, water and
wastewater utilities, environmental compliance, Capital Improvement Program (CIP), property
management; coordinates assigned activities with other City departments, officials, outside agencies, and
the public; fosters cooperative working relationships among City departments and with intergovernmental
and regulatory agencies and various public and private groups; provides highly responsible and complex
professional assistance to the City Manager in areas of expertise; and performs related work as required.
May sen•eServes as the City Engineer for capital projects and manual of standards updates, upon possession
and maintenance of a Registered Professional Civil Engineer license in the State of California. May also
-s_erve~ as the City Traffic Engineer. May al o er e as the ity' American· with Di abilitie Act
Coordinator as it relates to program acces ibility. communications. and arch itectural barrier remo al.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises general direction and supervision over
management, supervisory, professional, technical, and administrative support staff through subordinate
levels of management and supervision.
CLASS CHARACTERISTICS
This is a Department Director classification that oversees, directs, and participates in all activities of the
Public Works Department, including short-and long-term planning, development, and administration of
departmental policies, procedures, and services. This class provides assistance to the City Manager in a
variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the
work requires knowledge of public policy, municipal functions and activities, including the role of an
elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety
of areas. Responsibilities include coordinating the activities of the department with those of other
departments and outside agencies and managing and overseeing the complex and varied functions of the
department. The incumbent is accountable for accomplishing departmental planning and operational goals
and objectives and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
junctions of the job.
► Assumes full management responsibility for all Public Works programs, services, and activities.
Director of Public Works
Page 2 of5
► Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and
work standards for the department; establishes, within City policy, appropriate budget, service, and
staffing levels.
► Manages and participates in the development and administration of the department's annual budget;
directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs
the monitoring of and approves expenditures; directs and implements adjustments as necessary.
► Selects, trains, motivates, and directs department personnel; evaluates and reviews work for
acceptability and conformance with department standards, including program and project priorities and
performance evaluations; works with employees on performance issues; implements discipline and
termination procedures; responds to staff questions and concerns.
► Contributes to the overall quality of the department's service by developing, reviewing, and
implementing policies and procedures to meet legal requirements and City needs; continuously
monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
assesses and monitors the distribution of work, support systems, and internal reporting relationships;
identifies opportunities for improvement; directs the implementation of change.
► Evaluates the need for and develops, plans, and schedules for long-term public works maintenance
programs; organizes available resources for the maintenance, improvement, and repair of public works
facilities and City equipment; compiles estimates, contract provisions, and specifications.
► Reviews the designs, materials, and processes proposed in connection with new construction or major
repairs for City facilities and improvements; prepares and/or reviews ordinances for City Council
consideration; recommends levels of service for utilities, streets, and drainage areas.
► Oversees the engineering, Capital Improvement Plan program, and environmental compliance
programs.
► Confers with engineers, developers, architects, and a variety of outside agencies and the general public
in acquiring information and coordination of engineering, public works, utilities, streets, and related
matters; provides information regarding these matters.
► Oversees the development of consultant requests for proposals for professional services and the
advertising and bid processes; evaluates proposals and recommends project award; coordinates with
legal counsel to determine City needs and requirements for contractual services; negotiates contracts
and agreements and administers same after award.
► Represents the department to other City departments, elected officials, and outside agencies; explains
and interprets departmental programs, policies, and activities; negotiates and resolves significant and
controversial issues.
► Conducts a variety of departmental organizational and operational studies and investigations;
recommends modifications to programs, policies, and procedures as appropriate.
► Participates in and makes presentations to the City Council and a wide variety of committees, boards,
and commissions; performs financial review of matters pertaining to the various committees, such as
determining appropriate rates for City utilities.
► Attends and participates in professional group meetings; stays abreast of new trends and innovations in
the field of public works maintenance, operations, engineering and other services as they relate to the
area of assignment.
► Directs the establishment and maintenance of working and official departmental files.
► Monitors changes in laws, regulations, and technology that may affect City or departmental operations;
implements policy and procedural changes as required.
► Prepares, reviews, and presents staff reports, various management and information updates, and reports
on special projects as assigned by the City Manager.
► Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and
alternative recommendations.
► May serve as City Engineer for capital projects upon possession and maintenance of a Registered
Professional Civil Engineer license in the State of California.
► Performs other duties as assigned.
Director of Public Works
Page 3 of5
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment.
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrates care for the organization, customers, and coworkers.
• Performs work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of:
► Administrative principles and practices, including goal setting, program development, implementation,
and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
► Public agency budget development, contract administration, City-wide administrative practices, and
general principles of risk management related to the functions of the assigned area.
► Organizational and management practices as applied to the analysis and evaluation of projects,
programs, policies, procedures, and operational needs; principles and practices of municipal
government administration.
► Principles and practices of public works program development, management in a municipal setting,
and public works long-term maintenance planning and budgeting .
.c.._Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to
assigned areas of responsibility
► Civil engineering_ princ ip le . concept . tandaJ"d . and practices as ociated v ith De elopm nt er ice
program and private deve lopment project .
► Methods and techniques for the development of presentations, contract negotiations, business
correspondence, and information distribution; research and reporting methods, techniques, and
procedures.
► Modem office practices, methods, and computer equipment and applications related to the work.
► English usage, grammar, spelling, vocabulary, and punctuation.
► Techniques for effectively representing the City in contacts with governmental agencies, community
groups, and various business, professional, educational, regulatory, and legislative organizations.
► Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
► Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
for the Public Works department.
► Provide administrative and professional leadership and direction for the department and the City.
► Prepare and administer large and complex budgets; allocate limited resources in a cost-effective
manner.
► Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures,
laws, and regulations; and provide clear, concise, and professionally sound consultations to the City
Council, City Manager, and other interested parties on public works and utility services.
► Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical
personnel; delegate authority and responsibility.
► Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
► Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
► Effectively administer special projects with contractual agreements and ensure compliance with
stipulations; effectively administer a variety of public works programs and administrative activities.
Director of Public Works
Page 4 of 5
► Conduct effective negotiations and effectively represent the City and the department in meetings with
governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and
legislative organizations.
► Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
► Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare
effective technical staff reports.
► Establish and maintain a variety of filing, record-keeping, and tracking systems.
► Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;
organize own work, set priorities, and meet critical time deadlines.
► Operate modem office equipment including computer equipment and specialized software applications
programs.
► Use English effectively to communicate in person, over the telephone, and in writing.
► Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
► Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a Bachelor's degree from an accredited four-year college or university with major coursework
in civil engineering, business or public administration, or a related field and five (5) years of administrative
experience in engineering, public works operations and maintenance, utilities, business or public
administration, or a related field, including two (2) years of management or supervisory experience. A
master's degree in business or public administration or a related field is preferred.
Licenses and Certifications:
► Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
►-Possession and maintenance of a Registered Professional Civil Engineer license in the State of
California..,_ is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and
over the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file
information.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and procedures.
FLSA Status: Exempt
Director of Public Works
Page 5 of5
Employee Unit:
Approved By:
Date Approved:
Management
City Counci l Resolution No. 2021 032DRAFT
March 23, 2021 DRAFT
EXHIBIT F
PLANNING MANAGER
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and reviews the work of professional,
technical, and administrative staff performing difficult and complex professional and technical support
related to all programs and activities of the Planning Division, including current and advanced planning;
manages the effective use of the City's planning resources to improve organizational productivity and
customer service; provides highly complex and responsible support to the Director of Development
Services in areas of expertise; and performs related duties, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Development Services. Exercises general direction and
supervision over professional, technical, and administrative staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating all
current planning programs, projects, and activities of the Planning Division. Responsibilities include
developing and implementing policies and procedures for assigned programs, budget administration and
reporting, and program evaluation. Incumbents serve as a professional-level resource for organizational,
managerial, and operational analyses and studies. Performance of the work requires the use of considerable
independence, initiative, and discretion within established guidelines. This class is distinguished from the
Director of Development Services in that the latter has overall responsibility for all functions of the
department and for developing, implementing, and interpreting public policy.
EXAMPLES OF TYPICAL JOB FUNCTIONS atiustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
► Plans, manages, and oversees the daily functions, operations, and activities of the Planning Division,
including current planning and historic preservation planning for City of Rohnert Park.
► Manages and participates in the development and implementation of goals, objectives, policies, and
priorities for the division; recommends within departmental policy, appropriate service and staffing
levels; recommends and administers policies and procedures.
► Develops and standardizes procedures and methods to improve the efficiency and effectiveness of
planning services, projects, and activities; assesses and monitors workload, administrative and support
systems, and internal reporting relationships; identifies opportunities for improvement and recommends
to the Director.
► Manages and participates in the development and administration of and oversees the division budget.
► Participates in selection, trains, motivates, and evaluates assigned personnel; provides or coordinates
staff training; works with employees on performance issues; implements discipline and termination
procedures.
► Provides highly complex staff assistance to the Director; develops and reviews staff reports related to
planning activities, projects, and services; presents reports to and advises the City Council, Planning
Commission, Design Review Board (ORB), and other commissions, committees, and boards related to
Planning Manager
Page 2 of4
a wide variety of planning and zoning matters; serves as the primary staff liaison to the Planning
Commission; chairs staff review meetings, such as pre-application conferences, in coordination with
other departments involved in the development project review process; performs a variety of public
relations and outreach work related to assigned activities.
► Manages, directs, and participates in highly complex planning programs and activities in the areas of
land use, transportation, natural resources, parks and open spaces, General Plan amendments, zone
changes, conditional use permits, variances, and other discretionary cases; designs and conducts studies
to develop policies, plans, and codes.
► Prepares environmental documents consistent with California Environmental Quality Act.
► Serves as the City's Zoning Administrator; advises staff on interpretations of the Zoning Ordinance,
General Plan, Municipal Code, State Planning Law, California Environmental Quality Act, and other
regulatory standards; resolves difficult problems involving code interpretation beyond the ability or
authority of the professional planning staff.
► Serves as source of information for developers, engineers, property owners, and contractors regarding
land use applications and general municipal planning programs, projects, and functions; represents the
division, department, and City in disputes and litigations; facilitates community participation through
a continual dialogue with residents on major projects.
► Oversees the dissemination of planning and zoning information to the general public.
► Negotiates, administers, and manages contracts for services.
► Conducts a variety of organizational studies, investigations, and operational studies; recommends
modifications to programs, policies, and procedures, as appropriate.
► Attends and participates in professional group meetings; stays abreast of new trends and innovations in
planning; researches emerging products and enhancements and their applicability to City needs.
► Monitors changes in regulations and technology that may affect operations; implements policy and
procedural changes after approval.
► Receives, investigates, and responds to problems and complaints in a professional manner; identifies
and reports findings and takes necessary corrective action.
L_Assists the Director of Development Services with special projects, as needed.
► Ma p rform th legal functions and r ponsibilitie of the ity Engi neer as oullined in the City '
municipal code
► Performs other related duties as assigned.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment.
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrate care for the organization, customers, and coworkers.
• Perform work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of:
► Administrative principles and practices, including goal setting, program development, implementation,
and evaluation, and project management.
► Principles and practices of budget development and administration.
► Principles and practices of employee supervision, including work planning, assignment review and
evaluation, discipline, and the training of staff in work procedures.
► Principles and practices of leadership.
► Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies
and procedures relevant to assigned area of responsibility.
Planning Manager
Page 3 of 4
► Organization and management practices as applied to the development, analysis, and evaluation of
programs, policies, and operational needs of the assigned area ofresponsibility.
► Principles, practices, and procedures related to city and regional planning, development, and zoning
administration.
► Geographic, socio-economic, transportation, political, and other elements related to city planning.
► Comprehensive plans and current planning processes and the development process.
► Site planning and architectural design principles.
► Recent and on-going developments, current literature, and sources of information planning services,
activities, and projects.
► Methods, materials, and techniques used in the planning of projects, including land use, transportation,
natural resources, and parks.
► Principles of advanced mathematics and their application to planning work.
► Practices of researching planning and design issues, evaluating alternatives, making sound
recommendations, and preparing and presenting effective staff reports.
► Methods and techniques of effective technical report preparation and presentation.
► Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
► The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
► Modern equipment and communication tools used for business functions and program, project, and task
coordination.
► Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
► Provide administrative and professional leadership and direction for the Planning function and the City.
► Recommend and implement goals, objectives, and practices for providing effective and efficient
services.
► Administer complex, technical, and sensitive planning, development, and related programs in an
independent and cooperative manner.
► Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
► Evaluate and develop improvements in operations, procedures, policies, or methods.
► Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
► Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
► Analyze, interpret, summarize, and present administrative and technical information and data in an
effective manner.
► Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare
effective technical staff reports.
► Establish and maintain a variety of filing, record keeping, and tracking systems.
► Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
► Effectively represent the department and the City in meetings with governmental agencies; community
groups; various business, professional, and regulatory organizations; and in meetings with individuals.
► Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
► Effectively use computer systems, software applications, and modem business equipment to perform a
variety of work tasks.
► Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
► Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
Planning Manager
Page 4 of4
► Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor's degree from an accredited college or university in land-use planning, urban
planning, public administration, business administration, community development, or a closely related field
and four (4) years of increasingly responsible administrative and/or project management experience in
urban or environmental planning, including two (2) years at a supervisory level.
Possession of a master's degree in city planning, public administration, business administration, community
development, or closely related field is desirable, and will substitute one-year of professional experience.
Licenses and Certifications:
► Possession of a valid California Driver's License by time of appointment and a satisfactory driving
record.
► Possession of an American Institute of Certified Planners certification is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; to inspect various construction sites; to operate a motor vehicle and to visit various meeting sites;
vision to read printed materials and a computer screen; and hearing and speech to communicate in person,
before groups, and over the telephone. This is primarily a sedentary office classification, although the job
involves field inspection work requiring frequent walking at inspection sites to monitor performance and
to identify problems or hazards; standing and walking between work areas may be required. Finger
dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate
standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and
pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift,
carry, push, and pull materials and objects weighing up to 10 pounds.
ENVffiONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels and controlled temperature
conditions; but may occasionally be exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical
substances and fumes. Employees may interact with upset staff and/or public and private representatives
in interpreting and enforcing departmental policies and procedures.
FLSA Status:
Employee Unit:
Approved By:
Date Approved:
Exempt
Management
Crty Council Reso h1ti on ►Jo.2019 115D RAFT
vember 26, 20 I 9DRAFT
EXHIBIT G
STREETS MAINTENANCE WORKER I /II
DEFINITION
Under direct or general supervision, learns to perform and performs a variety of skilled and semi-skilled
activities and functions related to the operation, maintenance, and repair of the City's streets and related
infrastructure; performs related duties as required.
SUPERVISION RECENED AND EXERCISED
Receives direct or general supervision from assigned supervisory or management personnel. Exercises no
direct supervision over staff.
CLASS CHARACTERISTICS
Streets Maintenance Worker I class is an entry-level position within the City's Department of Public Works,
Streets Maintenance Division. Initially under close supervision, incumbents with basic maintenance
experience learn City infrastructure, systems, and facilities, use of tools and equipment, and a wide variety
of practices and procedures. As experience is gained, assignments become more varied and are performed
with greater independence. Assignments may vary with the skill and training of the incumbent. Positions
at this level usually perform most of the duties required of the positions at the II-level but are not expected to
function at the same skill level and usually exercise less independent discretion and judgment in matters
related to work procedures and methods.
Streets Maintenance Worker II class is a journey-level position within the City's Department of Public
Works, Streets Maintenance Division. Positions at this level are distinguished from the I level by the
performance of the full range of duties as assigned, working independently, and exercising judgment and
initiative. Positions at this level receive only occasional instruction or assistance as new or unusual
situations arise and are fully aware of the operating procedures and policies of the work unit. Work is
normally reviewed upon completion and for overall results.
Positions in the Streets Maintenance Worker class series are flexibly staffed and positions at the II-level are
normally filled by advancement from the I-level after gaining the required experience, meeting satisfactory
performance standards, obtaining all professional certifications, and after demonstrating the ability to
perform the work of the higher-level class.
When filled from the outside, three (3) years of prior related experience that meets the qualification
standards for the II level is required. The activities of Streets Maintenance Worker I/II differ from those of
the Streets Maintenance Worker Ill, having less autonomy and discretionary responsibility relevant to the
planning, organization, and dissemination of maintenance activities, assignments and duties.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
Streets Maintenance Worker I/II
Page 2 of4
► Performs a variety of construction and maintenance functions related to the streets infrastructure,
including: asphalt removal and repair, sidewalk removal and repair, sign replacement and installation,
and street markings maintenance and installation.
► Excavates, makes pavement cuts, removes, replaces subgrade, hot or cold mixes.
► Installs, repairs and performs general sidewalk maintenance including patching, grinding, and removal,
and assists with new installation.
__ Repairs and abates various forms of vandalism including graffiti, unauthorized street markings, and
miscellaneous damage to public facilities.
P rfonn a ariety of encampment cleanu p . including debri and trash remo al.
► Performs general landscape maintenance duties including mowing, trim ming. edging. hedging and
weeding.
► Picks up garbage from as i..,n d City tree cape location .
► Applies pesticides as directed.
►-Replaces broken sprinkler heads and nozzle and makes ba ic repair of irrigation sy tem .
► Performs a variety of street marking installation including general striping, curb marking, and street
signs.
► Mixes, pours, and finishes concrete sidewalks, curbs, gutters, and driveways.
► Calculates and estimates material quantities and costs.
► Operates and maintains a wide variety of hand and power tools, including jackhammers, concrete saws,
tampers, rollers, compressors, generators, spreader boxes, airless spray equipment, stripers, and
thermo-plastic equipment, etc.; ensures proper operation of equipment related to the work.
► Provides timely and responsive corrective action to citizens' questions, concerns, complaints, and
claims.
► Uses a computer to assist with the logging and/or tracking of daily work assignments; and maintains
other work-related records as needed.
► Reads and interprets plans and specifications.
► Operates and/or drives a variety oflight and heavy-duty equipment and vehicles typically used in Public
Works' maintenance and constructions activities.
► Follows safe work methods and safety practices related to the work.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment.
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrate care for the organization, customers, and coworkers.
• Perform work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Some knowledge, skills, and abilities may be performed by positions at the entry (I) level in a learning
capacity:
Knowledge of:
► Compaction principles and asphalt and subgrade installation, including subgrade preparation and
asphalt mix.
► Safe work practices, including safety precautions for operating power equipment, working in traffic
and under hazardous conditions.
► Traffic laws, ordinances, rules and regulations involved in the operation of vehicle and heavy
equipment operations; demonstrated competence in CalTrans Traffic control safety training and
flagging.
Streets Maintenance Worker 1/11
Page 3 of 4
L Techniques for working with concrete, asphalt, signage, thermo-plastic and paint street marking
equipment.
► Pri nciple . techn iques and eq uipment used in the maintenance of public park , faciliti
land cape area .
► Arithmetic sufficient to calculate volumes, areas, lengths, percentages and conversions.
► Construction and maintenance materials, methods, standards, and terminology.
► Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
► The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
► Modem equipment and communication tools used for business functions and program, project, and task
coordination.
► Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
► Operate a variety of mechanical and power tools and equipment used in constructing, maintaining, and
repairing City streets and related infrastructure.
► Operate basic office equipment, including a computer.
► Prepare written documents including reports, memos, and spreadsheets.
► Perform varied and complex mechanical maintenance and repair work.
► Diagnose problems and determine appropriate action.
► Interpret and work from sketches, drawings, plans and specifications.
► Take initiative to seek out work, complete tasks, and follow through with work assignments in a timely
fashion.
► Follow verbal and written directions.
► Learn and utilize new technology.
► Perform manual labor under adverse working conditions.
► Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
► Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
► Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Streets Maintenance Worker 1/ll: Equivalent to completion of the twelfth (12th) grade.
Streets Maintenance Worker l· Six (6) months experience performing manual labor in general construction or
maintenance.
Streets Maintenance Worker II: Three (3) years of increasingly responsible experience in street maintenance,
including asphalt and concrete work, striping and traffic markings and sign replacement at a level equivalent
to City of Rohnert Park Street Maintenance Worker I.
Licenses and Certifications:
Streets Maintenance Worker JIii:
Streets Maintenance Worker I/II
Page 4 of 4
► Possession of a valid California Class C driver's license by time of appointment and a satisfactory
driving record.
► Possession of a valid California Class A commercial driver's license with tank and air brake
endorsements (or greater equivalent), is desirable.
► Possession of California Department of Pesticide Regulation Qualified Applicator Certificate is
desirab le.required, ithin twel e months of appoi ntment.
PHYSICAL DEMANDS
Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy
physical work, to work in confined spaces and around machines, to climb and descend ladders, to operate
varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various
City sites; vision to read printed materials and a computer screen; smell to recognize and distinguish odors,
and hearing and speech to communicate in person and over the telephone or radio. The job involves
fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity
is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-
mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to
perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull
materials and objects weighing up to 70 pounds or heavier weights with the use of proper equipment and
assistance from other staff.
ENVIRONMENTAL ELEMENTS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement
weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical
hazards, and hazardous physical substances and fumes. May be required to wear respiratory equipment.
Employees may interact with members of the public or with staff under emotionally stressful conditions
while interpreting and enforcing departmental policies and procedures.
WORKJNG CONDITIONS
May provide twenty-four-hour standby service.
FLSA Status:
Employee Unit:
Approved By:
Date Approved:
Non-exempt
Service Employees' International Union (SEIU), Local 1021
Don Schwartz Assistant City Ma1:iagerDRAFT
July 21, 2022DRAFT
ITEM NO. 9.D.
1
Meeting Date: February 27, 2024
Department Development Services
Submitted By: Alicia Giudice, Director of Development Services
Prepared By: Jenna Garcia, Housing Manager
Agenda Title: Adopt a Resolution Authorizing an Application for and Receipt of Prohousing Incentive Pilot Program (PIP) Funds (CEQA Status: Not a Project Under
CEQA, per CEQA Guidelines 15378(b)(4))
RECOMMENDED ACTION:
Adopt a resolution authorizing application for, and receipt of, Prohousing Incentive Pilot Program
Funds, in order to secure funding for predevelopment and/or development of the affordable housing
project in the City’s new downtown.
BACKGROUND & ANALYSIS:
In 2019, AB 101 established the Prohousing Designation Program administered by the California Department of Housing and Community Development (HCD). This program created incentives for
jurisdictions that are compliant with state housing laws (including housing element laws,) and have
enacted prohousing local policies that go beyond state law. HCD began receiving Prohousing Designation applications on July 1, 2021.
The City of Rohnert Park submitted an application to the Prohousing Designation Program in March 2023, and subsequently received the designation on August 4, 2023. Applicants must earn a minimum
of 30 points in order to qualify as a “prohousing” jurisdiction. Rohnert Park exceeded the minimum
number to qualify, earning 42 points total on its application.
With Prohousing Designation, the City can receive priority processing on certain State grant funding applications. These funding opportunities help advance the City’s efforts to provide affordable housing, including in the City’s downtown development.
HCD is currently accepting applications for Round 2 of its Prohousing Incentive Program (PIP), a direct pool of $9.5 million available to local jurisdictions with an application deadline of March 15, 2024. The program is open to jurisdictions that have either already obtained Prohousing Designation through HCD or are submitting their Prohousing Designation application at the same time as the PIP funding application.
Through the PIP program, the City of Rohnert Park is eligible to apply for a base amount of $250,000 and a bonus of $420,000, for a total funding ask of $670,000. These one-time funds can be used for variety of activities that help promote affordable housing, including predevelopment and development of affordable housing projects. Funds must be expended by June 30, 2026. Staff is recommending that the City apply to the PIP program now, because it provides an opportunity to secure outside funding to
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.D.
2
support the City’s efforts to develop affordable housing in the downtown. Staff is recommending that the City use funds received as gap financing for the predevelopment and/or development of the 100+
unit affordable housing project serving lower income households in City's future downtown. While not
a large amount of funding, these funds could provide important gap financing to the affordable housing developer, and could be leveraged for other grant funds from the county, state and federal government.
It is important to note that the PIP program is a competitive funding program, and the City is not guaranteed to receive funding. Rohnert Park is within the Bay Area region, for which HCD has
allocated an estimated $1.38 million of the total state-wide funding. Applications within each
geographic category are ranked in order of Prohousing Designation Program score – with higher scoring jurisdictions receiving first consideration for funds. In the event of a tie (i.e., two or more Eligible Applicants have the same Prohousing Designation Score), the Eligible Applicant with the smaller population size will receive funding first.
The PIP Program requires a City Council resolution authorizing the application. Staff is recommending
that the City Council adopt the required resolution (Attachments 1) to apply for and participate in the PIP program.
ENVIRONMENTAL ANALYSIS:
Participation in the PIP program is not a “project” under CEQA, as participation is a “governmental
fiscal activity” which does not “involve any commitment to any specific project” pursuant to CEQA
Guidelines 15378(b)(4). Any project funded by the PIP program will be subject to CEQA at the time of its approval.
STRATEGIC PLAN and COUNCIL PRIORITY ALIGNMENT:
Participation in the Prohousing Incentive Program supports Strategic Plan Goal D – Continue to
Develop a Vibrant Community and City Council Strategic Priorities “Progress on Downtown” and
“Housing for all.”
OPTIONS CONSIDERED:
1. Adopt a resolution authorizing the application to and participation in the Prohousing Incentive Program (Recommended.) This is consistent with Council’s prior direction. The City is
eligible for one-time funds of up to $670,000 to support affordable housing through the
Prohousing Incentive Program.
2. Do not adopt a resolution authorizing the application to and participation in the Prohousing Incentive Program (Not Recommended.) This is inconsistent with Council’s prior direction and would result in the City being unable to access up to $670,000 in state funds to support
affordable housing.
FISCAL IMPACT/FUNDING SOURCE:
There are no fiscal impacts resulting from the proposed action. Through the Prohousing Incentive Pilot Program, the City is eligible for up to $670,000 in funding for affordable housing.
Code Enforcement Approval Date: N/A
Department Head Approval Date: 02/20/2024
Finance Director Approval Date: N/A
ITEM NO. 9.D.
3
City Attorney Approval Date: N/A
City Manager Approval Date: 02/22/2024
Attachments:
1. A Resolution of the City Council of Rohnert Park Authorizing Application for, and Receipt of,
Prohousing Incentive Pilot Program Funds
RESOLUTION NO. 2024-011
A RESOLUTION OF THE CITY COUNCIL OF ROHNERT PARK AUTHORIZING AN
APPLICATION FOR, AND RECEIPT OF, PRO-HOUSING INCENTIVE PROGRAM
(PIP) FUNDS
WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the Department of Housing and
Community Development (Department) is authorized to issue Guidelines as part of an incentive
program (hereinafter referred to by the Department as the Prohousing Incentive Pilot Program or “PIP”); and
WHEREAS, the City Council of Rohnert Park desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant
funding for eligible activities toward planning and implementation activities related to housing
and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on January 23, 2024 in the amount of $9,483,402.17 for PIP.
NOW, THEREFORE, THE CITY COUNCIL OF ROHNERT PARK (“APPLICANT”) RESOLVES AS FOLLOWS:
Section 1. The City Manager or his/her designee is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $670,000;
Section 2. In connection with the PIP grant, if the Application is approved by the
Department, the City Manager of the City of Rohnert Park is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for an amount up to $670,000 and any and all other documents required or deemed necessary or appropriate to
evidence and secure the PIP grant, the Applicant’s obligations related thereto, and
all amendments thereto; and
Section 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are
incorporated in full as part of the Standard Agreement. Any and all activities
funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable
expenditures in the manner presented and specifically identified in the approved
Application.
DULY AND REGULARLY ADOPTED this 27th day of February, 2024.
Resolution 2024-011 Page 2 of 2
CITY OF ROHNERT PARK
____________________________________
Susan H. Adams, Mayor
ATTEST:
______________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
______________________________
Michelle Marchetta Kenyon, City Attorney
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
ITEM NO. 9.E.
4853-5931-3557 v1 1
Meeting Date: February 27, 2024
Department: Community Services
Submitted By: Cindy Bagley, Director of Community Services
Agenda Title: Adopt a Resolution Authorizing City Manager to Execute a Memorandum of Understanding (MOU) with the City of Cotati for Animal Licensing Services through Docupet
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute an MOU with the City of Cotati for
animal licensing services through Docupet.
BACKGROUND:
On December 12, 2023, the City Council authorized an agreement with a third party animal licensing vendor, Docupet. At that meeting, staff included in the report for the City Council that the City of
Cotati expressed interest in signing onto that service if approved the use of Docupet.
Rohnert Park currently provides animal services to the City of Cotati to include sheltering stray animals found within Cotati City limits. Currently, both cities perform their own animal control and animal licensing according to their respective fee schedules.
Managing animal licensing is a labor-intensive program, consuming resources in both labor and opportunity costs. To streamline operations and increase efficiency, staff recommends including the
City Cotati in Rohnert Park’s animal licensing software through that attached MOU (Attachment 2).
ANALYSIS:
The basic terms of the MOU with Cotati are as follows:
Fees and Revenue Sharing: Animal licensing fees submitted to DocuPet for Rohnert Park and Cotati
will be consistent with each city's master fee schedule. DocuPet will remit all fees for animal licensing
services to Rohnert Park, who will then distribute Cotati's share quarterly. Docupet will retain $1.50 per license transaction for use of their software. Revenue received from DocuPet for upgrades or merchandise purchases will be distributed to the Animal Shelter League of Rohnert Park to benefit the Rohnert Park Animal Shelter.
Data Sharing: Both parties agree to cooperate and share necessary data with DocuPet for effective
administration of the services. Efforts will be made to secure each other's data within the DocuPet systems while permitting required access for customer service and fiscal reporting.
Duration and Termination: The MOU shall be effective upon signing and remain in force until terminated by either party with sixty (60) days' written notice. Termination may occur earlier if
Rohnert Park breaches its obligations and fails to remedy the breach within thirty (30) days of
notification.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.E.
4853-5931-3557 v1 2
Entering into an MOU with the City of Cotati for animal licensing services with DocuPet presents an opportunity for both cities to streamline operations, reduce costs, and improve service delivery. The
terms outlined above reflect a cooperative effort to enhance efficiency while maintaining the quality of
animal services provided to our communities.
OPTIONS CONSIDERED:
1. Option 1: The City Council could adopt Resolution 2024-012 authorizing the City Manager to execute an with the City of Cotati for animal licensing services. Staff recommends this
option.
2. Option 2: The City could decide not to execute the agreement and continue using Docupet without partnering with the City of Cotati. Staff does not recommend this option as the as animal licensing is a State requirement and the Rohnert Park Animal Shelter provides animal services to the City of Cotati already. This partnership does not negatively impact Rohnert Park
in a way.
FISCAL IMPACT/FUNDING SOURCE:
There is no negative impact to the general fund by entering into this MOU. All fees collected for the City of Cotati will be distributed to the City of Cotati according to their master fee schedule less the $1.50 charge retained by Docupet. The Animal Services Department could see additional revenue if
pet owners choose to upgrade their license tag or purchase merchandise as 100% of the revenue
provided by Docupet for these purchases will be retained by Rohnert Park filtered through the Animal Shelter League of Rohnert Park, the non-profit arm of the Rohnert Park Animal Shelter.
Department Head Approval Date: C. Bagley 2/12/2024
Finance Director Approval Date: J. O’Connell N/A
City Attorney Approval Date: L. Burdick 2/12/2024
City Manager Approval Date: M. Piedra 2/17/2024
Attachments:
1. Resolution 2023-012 2. MOU with the City of Cotati
RESOLUTION NO. 2024-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE CITY OF COTATI FOR ANIMAL LICENSING SERVICES
WHEREAS; the City of Rohnert Park currently provides animal services to the City of Cotati; and
WHEREAS, managing animal licensing services is a labor intensive program that consumes resources in both labor and opportunity costs; and
WHEREAS, the City Council of the City of Rohnert Park authorized an agreement for
third party animal licensing services with DocuPet Corporation on December 12, 2023; and
WHEREAS, the City of Rohnert Park desires to collaborate with the City of Cotati to provide animal licensing services in order to streamline operations, reduce costs, and improve service delivery for both cities; and
WHEREAS, the proposed MOU outlines the terms and conditions for the partnership
between the City of Ronhert Park and the City of Cotati.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve an MOU by and between the City of Cotati, and the City of Rohnert Park for animal licensing services.
BE IT FURTHER RESOLVED that the City Manager, is hereby authorized and
directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar form to the agreement attached hereto as Exhibit “A,” subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 27th day of February, 2024.
CITY OF ROHNERT PARK
____________________________________ Susan H. Adams, Mayor ATTEST:
______________________________ Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM: ______________________________ Michelle Marchetta Kenyon, City Attorney
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
I DocuSign Envelope ID: 63742794-C548-48C6-BA21-EB6C8A0CO8A9
I
Me orandum of Understanding
Between the C ty of Rohnert Park and the City of Cotati
t r Animal Licensing Services
This Memorandum of Understanding ("MO ") is entered into between the City of Rohnert Park ("Rohnert Park")
and the City of Cotati ("Cotati") (collectivel , the "Parties") effective this day of January 26, 20'.MJ24.
Recitals
A. Rohnert Park currently pr vides animal services to Cotati, including but not limited to animal
control, collection and sheltering of stray a imals found in Cotati; the Parties currently perform their own animal
licensing services consistent with their resp ctive city fee schedules;
B. The Parties acknowledge th t managing animal licensing services is a labor-intensive program that
is costly to each city in both labor and pportunity costs, which resources could be more effectively used
elsewhere;
C. The Parties further ackno ledge that independent, third-party venders can provide animal
licensing services in a very cost-effective w y, whereby it would only be necessary to dedicate minimal staff time
to animal licensing, and contracting with a hird-party vender can continue to provide a revenue stream to each
city from animal licensing without the need to dedicate significant staff resources to the program;
D. The Parties have identified third-party vender, DocuPet Corporation ("DocuPet"), that offers an
online animal licensing service that can e tailored to each city's fee schedule; will receive and use animal
vaccination data to promote an animal lice sing program in each jurisdiction; and will keep a modest portion of
the licensing fee ($1.50) per transaction an remit the remainder to the respective jurisdiction;
E. DocuPet only offers its se ices to jurisdictions that can meet a minimum threshold number of
licensing transactions in a single year. Rohn rt Park meets the minimum threshold for DocuPet's services and has
contracted with the company; Cotati does ot meet the threshold on its own, but the Parties and DocuPet have
agreed that the Parties can combine their l"censing transactions for purposes of meeting the threshold; and
F. The Parties wish to comb ne their animal licensing transactions in a cooperative purchasing
arrangement for the purpose of contractin with DocuPet.
NOW, THEREFORE, for the good an valuable consideration offered herein, the Parties agree as follows:
I. Terms and Conditions:
A. Service Provider: /
The Parties agree that Ro~nert Park will engage DocuPet as the service provider for managing
animal licensing processes ("Services"). Co ati shall not be a party to the Agreement between Rohnert Park and
DocuPet; however, Cotati will coordinate ith Rohnert Park's implementation and configuration of the services
to meet the needs of both Parties.
DocuSign Envelope ID: 63742794-C548-48C6-BA21-EB6C8A0CD8A9
B. Fees and Revenue Sharing:
i) The animal licensing fees submitted to DocuPet for Rohnert Park and Cotati shall be
consistent with each Party's master fee schedule, including any discounted or waived fees. Any updates or changes
to the fees for the Services shall be maintained by each Party in their respective master fee schedule.
ii) DocuPet shall deliver all fees for animal licensing services and merchandise purchases to
Rohnert Park. Rohnert Park shall remit all animal licensing fees received from DocuPet for animals in Cotati to
Cotati quarterly. Cotati shall provide wiring instructions to Rohnert Park for electronic transfer of funds, and
Rohnert Park shall provide a copy of the report generated from the DocuPet system which confirms the
appropriate allocation and distribution of the licensing fees along with the payment.
iii) To the extent citizens choose to upgrade their animal license tags or purchase other good
and merchandise from DocuPet, all revenue received from DocuPet for those upgrades will be distributed to
Rohnert Park to subsidize its animal control and sheltering services.
iv) The Parties anticipate that, on occasion, DocuPet may be unable to contact animal owners
for purposes of encouraging animal licensing. In that event, Rohnert Park agrees to perform additional outreach
on behalf of both Parties to animal owners using data obtained from Sonoma County to encourage them to license
their pets. Rohnert Park agrees to perform this outreach for Cotati unless Cotati requests termination of this
additional service in writing. Cotati hereby designates Rohnert Park as its agent for the sole purpose of requesting
and receiving adoption and licensing data from Sonoma County. Rohnert Park may bill Cotati an additional two
dollars and fifty cents ($2.50) per animal for these services, not to exceed five hundred dollars ($500) per year.
Such fees shall be billed annually to the following address:
C. Data Sharing:
City of Cotati
Department of Administrative Services/Accounts Payable
201 W. Sierra Ave.
Cotati, CA 94931
AccountsPayable@cotaticity.org
i) The Parties agree to cooperate, including but not limited to, sharing necessary and
reasonable data with DocuPet, for the effective administration of the Services.
ii) The Parties additionally commit to taking all reasonable efforts to secure each other's
data within the DocuPet systems while still permitting required access to support customer service for animal
registration, lost animal search, and fiscal reporting. As an example, to facilitate data access, Cotati should have
at least three DocuPet access accounts, including access to DocuPet customer support, as needed. All accounts
must have the ability to access the data for customer service and run reports as needed, and at least one of the
accounts for each Party shall be able to update fees or fee waivers.
D. Duration:
This MOU shall be effective from the date of signing and shall remain in force unless otherwise
terminated by either Party in accordance with the terms herein. Rohnert Park is required to maintain an active
2
4883-3977-3588 v.2
DocuSign Envelope ID: 63742794-C548-48C6-BA21-EB6C8A0CD8A9
I
DocuPet subscription in good standing and t facilitate Cotati's access to the DocuPet system throughout the term
of this MOU.
E. Termination:
i) Either Party may t rminate this MOU with sixty (60) days' written notice to the other
Party.
ii) Should Rohnert Par~ breach its obligations under this MOU and that breach continues for
a period of more than thirty (30) days following written notification of such breach, or if such breach cannot be
remedied within thirty (30) days and Rohnert Park has not diligently commenced steps to remedy the breach
within thirty (30) days, Cotati may, at its oJtion and without prejudice to any other rights or remedies it might
have, immediately terminate this MOU.
F. Amendments:
Any modifications or amend ents to the terms and conditions of this MOU shall be agreed upon
by both Parties in writing.
II. Indemnification
Each Party hereto ("Indemnifying Party") shall indemnify, defend and hold harmless the other Party, its
elected officials, officers, agents, employees! and volunteers against any loss, cost, damage, expense, claim, suit,
demand, or liability of any kind or character, including but not limited to reasonable attorneys' fees, arising from
or relating to any negligent or wrongful act or omission of the Indemnifying Party, its elected officials, officers,
agents or employees, which occurs in the pe formance of, or otherwise in connection with, this MOU, but only in
proportion to and to the extent such loss, cost, damage, expense, cla im, su it, demand, or liability of any kind or
character, including reasonable attorneys' ~ees, is caused by or results from the negligent or wrongful act or
omission of the Indemnifying Party, its elected officials, officers, agents, or employees.
Ill. Insurance Requirements I
Both Parties are members of the California Intergovernmental Risk Authority ("CIRA") and maintain
adequate coverage to pay for claims as they [elate to the services contemplated in this MOU.
IV. Relationship of the Parties
Rohnert Part and DocuPet are performing the Services as independent contractors. Rohnert Park and
DocuPet have the sole right and obligation tolsupervise, manage, direct, and perform all work to be performed by
its personnel under this MOU. The persons :'(.ho perform the Services are employees of Rohnert Park or DocuPet
(or its subcontractors) and Rohnert Park and
1
oocuPet shall be solely responsible for payment of compensation to
such persons and for any injury to them in thEj course of their employment. Rohnert Park and DocuPet will assume
full responsibility for payment of all taxes, withholdings and contributions required with respect to their
employees in their performance of the Services.
V. Governing Law:
This MOU shall be governed by andl construed in accordance with the laws of the State of California,
without regard to its conflict of law principles. Any proceedings to enforce the terms and conditions of this MOU
shall be brought in the County of Sonoma. 1
3
4883-3977-3588 v.2
DocuSign Envelope ID: 63742794-C548-48C6-BA21-EB6C8A0CD8A9
VI. Entire Agreement:
This MOU contains the entire understanding between the Parties and supersedes all previous agreements
and understandings regarding this subject matter, whether oral or written.
By signing below, each Party represents they have proper authority to execute the MOU and acknowledge
their agreement to the terms and conditions outlined above.
Signatures:
For the City of Rohnert Park:
Date: ____________ _
Attest:
Date: ____________ _
Approved as to form:
Michelle Marchetta Kenyon
City Attorney, Rohnert Park
For the City of Cotati:
Date: ____________ _
Attest:
Date: ____________ _
Approved as to form:
[N~~~.c
City Attorney, Cotati
4883-3977-3588 v.2
Marcela Piedra
City Manager
Sylvia Lopez Cuevas
City Clerk
[Name]Damien O'Bid
[Title] City Manager
[Name] ~ .. -." ""'-\te-r>bA
City Clerk
4
Certificate Of Completion
Envelope Id: 63742794C54848C6BA21EB6C8A0CD8A9
Subject: MOU Between Rohnert Park & City of Cotati -Animal Licensing Services
Source Envelope: I
Document Pages: 4 Signatures: 1
Certificate Pages: 2
AutoNav: Enabled
Envelopeld Stamping: Enabled
Initials: 0 I
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
January 26, 2024 I 09:36
Security Appliance Status: Connected
Storage Appliance Status: Connected
Signer Events
Damien O'Bid
dobid@cotaticity.org
City Manager
City of Cotati
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Kevin Patterson
kepatterson@cotaticity.org
Deputy City Clerk
City of Cotati
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Angela Courter
acourter@cotaticity.org
Director of Administrative Services
City of Cotati
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Holder: Rosie Speranza
rsReranza@cotaticity.org
Pool: Statiocal
Pool: Cara\ .soft 080 City of Cotati
Signatu~e
jn0o<us'9..Jt,y.
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ITEM NO. 9.F.
1
Meeting Date: February 27, 2024
Department: Community Services
Submitted By: Cindy Bagley, Director of Community Services
Prepared By: Mickey Zeldes, Animal Shelter Supervisor
Agenda Title: Adopt a Resolution Authorizing the City Manager to Execute an
Agreement with the UC Davis, Koret Shelter Medicine to Accept $16,000
in State Grant Funding for Animal Behavior Training; and Authorize the
Finance Director to Appropriate the Funds in the Animal Services Budget
for FY 2023/24
RECOMMENDED ACTIONS:
Adopt a Resolution authorizing the City Manager to execute an agreement with UC Davis, Koret Shelter Medicine Program to accept $16,000 in State grant funding for animal behavior training; and authorize the Finance Director to appropriate funds in the Animal Services budget.
BACKGROUND:
UC Davis, Koret Shelter Medicine Program (the Program), opened a “More Pets and People Together” grant opportunity on September 15, 2023 for program proposals. Programs needed to focus on one of the following measurable outcomes: 1) Preventing intake and keeping pets in their homes, 2) Decreasing length of stay of animals in the shelter, 3) Reducing euthanasia of
healthy and treatable animals, 4) Increasing live outcomes through foster, adoption and return to
home/community.
The Rohnert Park Animal Shelter is committed to advocating for behavioral training for dogs. A large majority of dogs that end up in the shelter are “teenagers” that are past the cute puppy stage. At this age, dogs have usually started acting out and pushing boundaries. After hearing
over and over that the people love their dogs but just can’t handle their poor behavior, it is
assumed that most people do not take training their puppies seriously enough.
Once dogs of this age who have not been properly trained find their way to the shelter, they are typically difficult to place in new homes because of their poor behavior (jumping on people, being mouthy and/or destructive, playing keep-away, etc.). A person wanting to adopt a dog like
this would need to be committed to working with the dog to correct the behavior and provide
training to make them better mannered. Most people that adopt from the shelter are not committed to this level of work. Because of that these dogs tend to languish in the shelter for a long length of stay, often deteriorating further since they do not get the same level of exercise, love, socializing, and structure that a home environment provides.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.F.
2
The other scenario that often prompts an animal to come into the shelter is a newly adopted dog that is not adjusting easily into the new home. Sometimes this is because of faulty expectations
from the adopter of how quickly and smoothly the new animal will assimilate into their new
environment. To this end, the Animal Shelter offers adopters a meeting with a dog trainer, in the hopes that it will help both dog and owner get over the initial struggles.
Many of the reasons given for the dogs on the surrender list were due to behavioral problems that were fixable with some work and professional guidance.
To this end, staff wrote a proposal to the Program that would offer pet owners that contactf the
Animal Shelter to surrender their dog a free training session with a professional trainer in the hopes that it would resolve the behavior problems. The end goal would be that people would choose to keep their pets.
ANALYSIS:
UC Davis, Koret Shelter Medicine Program approved a grant of $16,000 for a one-year trial run
of the proposed program. The grant will cover the fee of the trainer who will meet with the family and offer training suggestions and tips. It will also pay for any necessary tools (harnesses, leashes, or other special equipment) recommended by the trainer.
Animal Shelter staff will track the success of the program by counting the number of people on
the surrender list and subtracting anyone who decides to keep their pet after meeting with the
trainer. The City will be mailed a check for $16,000 upon signing the attached grant agreement.
The only requirement of the City is to provide Rohnert Park Animal Shelter statistics of the number of animals in/out from 2018 to 2022 and continue through 2026 to the Program. The trial must be completed by December 31, 2024. One final report will be required upon completion of
the trial and additional communication will take place during the grant with the project officer.
ENVIRONMENTAL ANALYSIS:
Not Applicable.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
The recommended action is consistent with Strategic Plan Goal C (ensure effective delivery of
public services).
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends that City Council adopt the attached resolution to accepting the grant funds from the UC Davis, Koret Shelter Medicine Program “More Pets and People Together” and designate the City Manager as Authorized
Representative to execute the agreement; and approve the Finance Director to appropriate
$16,000 in the Animal Services budget for FY 2023/24.
2. The City Council could choose not to accept the grant– Staff does not recommend this option. Denying the grant will not provide additional services to dog owners who want to surrender their dogs due to behavior, which can lead to longer shelter stays which could
negatively impact the City’s general fund.
ITEM NO. 9.F.
3
FISCAL IMPACT:
There is no negative fiscal impact. All of the funding to implement this program would be
covered by the grant. Once the grant funding runs out, staff will reevaluate the success of the
program to determine if it should continue, at which time a recommendation would be made to the City Council. This would not take place until Fiscal Year 2025/26 budget process.
Department Head Approval Date: C. Bagley 2/12/2024
City Attorney Approval Date: L. Burdick 2/20/2024
Finance Director Approval Date: J. O’Connell 2/13/2024
City Manager Approval Date: M. Piedra 2/22/2024
Attachments:
1. Resolution 2024-013
a. Agreement with UC Davis, Koret Shelter Medicine Program
RESOLUTION NO. 2024-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE UC DAVIS KORET SHELTER MEDICINE PROGRAM TO ACCEPT $16,000 IN STATE GRANT FUNDING FOR ANIMAL BEHAVIOR TRAINING; AND AUTHORIZING THE FINANCE DIRECTOR TO APPOPRIATE FUNDS IN THE ANIMAL SERVICES BUDGET FOR FY 2023/24
WHEREAS, the UC Davis Koret Shelter Medicine Program has created a grant funding program called “More Pets and People Together” grant; and
WHEREAS, on Sept. 29, 2023, the City of Rohnert Park submitted an application to the UC Davis Koret Medicine Program for the “More Pets and People Together” grant; and
WHEREAS, on December 28, 2023, the UC Davis Koret Shelter Medicine Program
notified the City of Rohnert Park of its intent to award a “More Pets and People Together” Grant in the amount of $16,000.00 to the City of Rohnert Park as Grantee, for the purposes of starting a dog behavior assistance program; and
WHEREAS, the City of Rohnert Park proposes to implement the dog behavior assistance program; and
WHEREAS, the City desires to receive grant funding from the UC Davis Koret Shelter Medicine Program to pay for the program; and
WHEREAS, the City as Grantee desires to enter into an agreement with the UC Davis Koret Shelter Medicine Program to carry out the project; and
WHEREAS, the City has the legal authority and is authorized to enter into a funding
agreement with the UC Davis Koret Shelter Medicine Program.
THEREFORE, BE IT RESOLVED by the Council of the City of Rohnert Park, as follows:
1. The recitals and information outlined above are incorporated herein and are considered a material part of this City Council Resolution.
2. That pursuant and subject to all of the terms and provisions of the California Budget Act of 2022 or the California Budget Act of 2023 and the UC Davis Koret Shelter Medicine Program Grant Program, the City of Rohnert Park City Manager, or her designee, is hereby authorized and directed to prepare and file required documents related to grant funding with the UC Davis Koret Shelter Medicine Program, and to take such other actions
necessary or appropriate to obtain grant funding.
3. The City of Rohnert Park City Manager, or her designee, is hereby authorized and directed to execute a funding agreement with the UC Davis Koret Shelter Medicine Program and any amendments thereto as necessary to effect the intent of the City Council and the purpose of this Resolution.
4. The City of Rohnert Park City Manager, or her designee, is hereby authorized and directed to submit any required documents and reports required to fulfill the grant funding obligations.
Resolution 2024-013 Page 2 of 2
5. The Finance Director is authorized to appropriate the award of $16,000 into account 42343130-50141.
DULY AND REGULARY ADOPTED the 27th day of February, 2024.
CITY OF ROHNERT PARK
____________________________________
Susan H. Adams, Mayor
ATTEST:
______________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
______________________________
Michelle Marchetta Kenyon, City Attorney
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
UCD #_______ 1 of 4
UC Davis Agreement #_______
SHELTER SERVICES AGREEMENT (Rohnert Park Animal Services) THIS SHELTER SERVICES AGREEMENT (“Agreement”) is made and entered into as of the date last
signed below by and between THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
(“University”) on behalf of its Davis Campus School of Veterinary Medicine on behalf of its Koret Shelter Medicine Program (“Facility”) and ROHNERT PARK ANIMAL SERVICES (“Shelter”) in connection with the California for All Animals statewide animal shelter assistance program (“Program”).
The parties agree as follows:
1. Shelter Services. Shelter shall adhere to the scope of work described in “Exhibit A”, attached hereto and by this reference made a part hereof (collectively the “Services”). University shall reimburse Shelter for costs (“Expenses”) pursuant to Section 2 below and as outlined in Exhibit
A. “Deliverables” shall consist of report(s) and photographs, as applicable, as more fully
described in Exhibit A. Additional work shall be performed only if authorized in advance by written amendment to this Agreement executed by both parties. To the extent that any provision of Exhibit A is inconsistent with this Agreement, this Agreement shall take precedence.
2. Payment by University. In consideration of Shelter’s Expenses as described in Exhibit A, Facility
shall pay Shelter an amount not to exceed $16,000 upon invoice from Shelter and final signature of this Agreement. Payment questions should be addressed to Nancy Bei at telephone number (530) 754-9183 or at e-mail address nmbei@ucdavis.edu.
3. Term. Services shall be rendered from January 1, 2024 through December 31, 2024.
4. Endorsement Disclaimer. Nothing in this agreement shall be interpreted to indicate, imply, or otherwise suggest (i) that University supports, endorses, favors, or advances, any product or service offered, connected, or affiliated with Shelter; or (ii) that University endorses, favors,
supports, or opposes, any proposal, measure, program of action, campaign, or public appeal that
is advocated, promoted, advanced, or opposed by any other person or entity with respect to the subject matter presented by Shelter. 5. Amendment. This Agreement may be amended at any time by amendment in writing and
signed by the parties, and no other change in any term or condition shall be valid or binding
unless made by amendment. 6. Mutual Indemnification. The parties agree to defend, indemnify and hold one another harmless from and against any and all liability, loss, expense, attorneys' fees, or claims for
injury or damages arising from the performance of this agreement, but only in proportion to
and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the indemnifying party, its officers, agents, students, or employees.
UCD #______ Page 2 of 4
7.Insurance. The parties at their own respective costs shall carry sufficient insurance, or programs
of self-insurance (general liability, workers’ compensation, and auto liability), adequate to cover
any claims arising from their respective activities under this Agreement.
8.Force Majeure. Neither party shall be liable for damages suffered by the other party because ofUniversity’s or Shelter’s failure to perform if failure is due to any cause beyond that party’s
control.
9.Relationship of the Parties. The parties to this Agreement shall be and remain at all timesindependent contractors, neither being the employee, agent, or representative of the other in theirrelationship under this Agreement.
10.Use of University’s Name. Shelter shall not use the name or mark of University in any form ormanner in advertisements, reports, or other information released to the public without the priorwritten approval of University.
11.Contract Compliance. As applicable, if this Agreement is funded wholly or in part with by a
grant or contract from an agency of any state or federal government, Shelter shall comply with allterms and conditions applicable to recipients of such funds and their contractors.
12.Notice. Any notice, request, or inquiry regarding the provisions of this Agreement, its
termination, or similar matters shall be directed to the appropriate party at the following address:
SHELTER (regarding contracts) Mickey Zeldes Shelter Supervisor
Rohnert Park Animal Services
301 J Rogers Ln, Rohnert Park, CA 94928 E-mail: mzeldes@rpcity.org
UNIVERSITY (regarding contracts)
Business & Revenue Contracts
University of California, Davis
One Shields Ave. Davis, CA 95616 E-mail: stkobayashi@ucdavis.edu
UNIVERSITY (regarding project) Karol Tapias School of Veterinary Medicine University of California, Davis
One Shields Ave.
Davis, CA 95616 E-mail: ketapias@ucdavis.edu
13.University's Right to Use Data. University shall have the unrestricted right to use for its own
purposes, including publication, any data or information which may be developed, provided by
or arising in connection with the performance of this Agreement.
14.Governing Law. This Agreement shall be construed pursuant to California law.
Steven Kobayashi
UCD #______ Page 3 of 4
15. Federal Exclusion Warranty. Shelter warrants that it is not excluded from participation in any governmental sponsored program, including, without limitation, the Medicare, Medicaid, or
Champus programs (http://exclusions.oig.hhs.gov/search.html) and the Federal Procurement and
Nonprocurement Programs (https://www.sam.gov/index.html/##11#1). This agreement shall be subject to immediate termination in the event that Shelter is excluded from participation in any federal healthcare or procurement program.
16. Audit Requirements. The Agreement, and any pertinent records involving activities related to
the services provided pursuant to the terms and conditions of this Agreement, shall be subject to the examination and audit of the California State Auditor and any other duly authorized agents of the State of California for a period of three (3) years after the date of final payment hereunder. Shelter hereby agrees to make all such records available during normal business hours to
inspection, audit and reproduction by University and any duly authorized local, state and/or
federal agencies. Any and all examinations and audits conducted hereunder shall be strictly confined to those matters connected with the performance of this Agreement, including, without limitation, the costs associated with the administration of this Agreement.
17. Termination. University may terminate this Agreement at any time by giving Shelter thirty (30)
calendar days’ written notice of such action. If this Agreement is terminated, Shelter shall retain any funds expended or committed for the purposes of this Agreement and will return any unexpended funds.
18. Entire Agreement. This Agreement constitutes the entire understanding of the parties
respecting the subject matter hereof and supersedes any prior understanding or agreement between them, written or oral, regarding the same subject matter. AGREED:
ROHNERT PARK ANIMAL SERVICES THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA
By: By: (authorized signature)
Print name: UC Davis Title:
Date: Date:
UCD #_______ 4 of 4
Exhibit A
Scope of Work
1. Purpose of the work: Rohnert Park Animal Services will receive funding for behavioral support
services. 2. Roles and responsibilities of each party: Rohnert Park Animal Services will provide
historical data from 2018 to 2022, and annual data through 2026 to UC Davis Koret
Shelter Medicine Program in support of the California for All Animals (CA4AA)
program. KSMP will support the shelter to comply with data requirements. No University equipment will be used.
3. Dates and times will the work be completed: Work will be completed during the contract
period of January 1, 2024 through December 31, 2024. 4. Location where work will be performed: 301 J Rogers Ln, Rohnert Park, CA 94928
5. Required deliverables: One final report will be required upon completion of the program. Additional touch points during the grant will be discussed with project officer.
6. Project milestones: Program pilot to be completed by December 31, 2024.
7. Total cost of the services: Total of services not to exceed $16,000. No construction costs will be
funded through this grant.
Items:
Behavioral support services $16,000
Total expenses: $16,000
8. Payment schedule: Payment will be upon execution of the agreement.
9. Anticipated additional work: Additional work is not anticipated at this time.
ITEM NO. 9.G.
1
Meeting Date: February 27, 2024
Department: Public Works
Submitted By: Vanessa Garrett, Director of Public Works
Prepared By: Jason Sampietro, Associate Engineer
Agenda Title: Adopt a Resolution Finding the Southwest Boulevard Waterline
Replacement Project (Project 2020-23W) Exempt from CEQA Pursuant
to CEQA Guidelines Section 15301, Approving the Plans and
Specifications, Awarding the Construction Contract to Team Ghilotti, Inc.
for $1,787,141, Authorizing the City Manager to Approve up to
$268,071.15 (15%) in Change Orders, and Authorizing Task Order 2024-
01 with GHD, Inc. for Construction Management Services for a Total
Amount of $310,050.00
RECOMMENDED ACTION:
Adopt a Resolution finding the Southwest Boulevard Waterline Replacement Project (Project 2020-23W) exempt from CEQA pursuant to CEQA Guidelines Section 15301, approving the plans and specifications, awarding the Construction Contract to Team Ghilotti, Inc. for
$1,787,141, authorizing the City Manager to approve up to $268,071.15 (15%) in change orders, and authorizing Task Order 2024-01 with GHD, Inc. for Construction Management Services for a total amount of $310,050.00.
BACKGROUND:
The Southwest Boulevard Waterline Replacement Project is a utility replacement project along
Southwest Boulevard between the roundabout at Commerce Boulevard and Adrian Drive. The
City is also working on a road reconstruction project in the same location that will be going into construction in the summer. The original waterline is in the roadway and was installed in 1956. The waterline should be replaced prior to reconstructing the road in that location.
The construction of this project will produce several immediate and future improvements such
as:
- Replacing the existing 6-inch water main with new 12-inch water main. This brings the water line up to the City Standard water line size for commercial areas.
- Replacing all of the water laterals and adding new stub outs for the empty lots in case future development occurs at this location. This reduces the risk of future breaks and
reduces the need to trench in the newly paved road to tie into the existing waterline for
future development along Southwest Boulevard.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.G.
- Adding a waterline connection to Alma Avenue from Southwest Boulevard via No Name
Street and abandoning two waterline connections that currently run through private property. This protects the City from larger issues if a waterline breaks within private property adjacent to a structure and will provide a greater level of water service to Alma Avenue.
The water line replacement is the first phase of the rehabilitation of the Southwest Blvd area.
Once the water line is replaced, the next phase includes repairing the existing soundwall from the roundabout to Adrian Drive, rehabilitating the road and creating more multimodal opportunities for the community along that street. The road project will occur immediately after the water line replacement and is tied to State grant funding.
The original budget for the water line replacement was $921,510. Since adding scope to ensure
that future development around Southwest Blvd has sufficient connections to the existing water line and increasing the water line size to meet current commercial fire flow standards, the cost of the project increased. Staff is performing an administrative budget amendment to cover the cost from another project, (A Section Commerce Water Line project- 2022-20), because staff
recommends prioritizing the full scope of the Southwest Blvd water line replacement. The A
Section Commerce Water Line Project (2022-20) can be scaled accordingly to fit within the new budget. This ensures businesses in the area have adequately sized utilities.
ANALYSIS:
Construction Bidding: The City’s bidding procedures for public works projects operate under
the California Uniform Public Construction Cost Accounting Act (CUPCCAA), Public Contract
Code sections 22000-22050. In accordance with the City’s bidding requirements, staff posted and published an Invitation to Bidders on December 20, 2023 and December 29, 2023. On February 6, 2024, the sealed bids were publicly opened. The engineer’s estimate was $2,400,000. The City received six (6) bids listed below.
Contractor Bid Amount
Team Ghilotti $1,787,141
JPB Designs $1,941,360
Argonaut Constructors $1,986,985
Terracon Constructors $2,274,351
Ghilotti Construction $2,333,610
WR Forde Associates $2,585,505
Overall, the pricing received for the Project is very competitive with five of the six bidders
below the low end of the City’s cost estimate. Staff has determined that Team Ghilotti, Inc. was
the lowest apparent bidder, with a total bid of $1,787,141.00. Staff reviewed the bid for responsiveness and contractor responsibility. Team Ghilotti, Inc. is found to be the lowest responsive and responsible bidder with the license and bonding capacity to complete the work. To account for any unforeseen conditions during the construction, staff recommends that the City
Council authorize the City Manager to execute change orders in an amount up to 15% of the
project costs $268,071.15 for contingencies.
ITEM NO. 9.G.
Construction Management and Inspection: After reviewing internal resource availability, staff determined that consultant assistance is needed for construction management and inspection of the Project. Staff issued a Request for Proposals for construction management and inspection on December 20, 2023 to consultants. Proposals were due January 31, 2024 and GHD, Inc. was
the only proposal received. GHD has the experience and recourses for the work. Staff
recommends utlitizing GHD, Inc. to provide these services, which includes material testing by geotechnical consultant RGH. The total cost of these services is $310,050.00.
ENVIRONMENTAL ANALYSIS:
The scope of work involves replacement of the water main under Southwest Boulevard between
Adrian Drive and the Commerce Boulevard roundabout. Based on the scope of work, staff has
determined that this project is categorically exempt from the California Environmental Quality Act (CEQA) under 15301b as an existing publicly-owned utility facility.
STRATEGIC PLAN ALIGNMENT:
The recommended action is consistent with Strategic Plan Goal C (Ensure the effective delivery
of public services). This project will replace the existing 6-inch water line with a new larger
water line. This will increase fire hydrant flows and reduce risks of water leaks and breaks.
OPTIONS CONSIDERED:
1. Staff recommends that the City Council award the construction contract to Team Ghilotti, Inc. and a Task Order with GHD, Inc. for construction management and
inspection. This action will allow the City to repair the Southwest Boulevard waterline
within the Project Budget.
2. The City Council could decide to not award the construction contract. However, this option is not recommended because it would result in the replacement of the Southwest Boulevard water line.
FISCAL IMPACT/FUNDING SOURCE:
The Southwest Boulevard Waterline Replacement Project is funded through the Water Utility and Water Capital Preservation Funds with a total Project Budget of $2,531,510. The Construction Contract award with Team Ghilotti, Inc is $1,787,141, the 15% Construction Contingency is $268,071 and the Task Order with GHD, Inc. for Construction Management and
Inspection is $310,050, for a total of $2,365,262. There is sufficient funding in the project to
award the construction contract and Task Order. See Table 1 for a breakdown of the Project budget and proposed expenditures:
ITEM NO. 9.G.
Table 1 – Southwest Boulevard Waterline Replacement Project No. CIP2023W Budget
Item Amount $
Project Budget 2,531,510 Project Expenditures/Contracts/Soft Costs (Est)
GHD Task Order 2023-01 (Design) 121,510 Soft Costs Budget (staff labor, legal, permitting) Estimated 44,737 Subtotal Current Expenditures 166,247
GHD Task Order 2024-01 (Construction Management) 310,050
Team Ghilotti, Inc (Construction) 1,787,141
Construction Contingency (15%) 268,071
Subtotal Proposed Expenditures 2,365,262
Total Project Expenditures 2,531,510
Department Head Approval Date: 02/13/2024
City Attorney Approval Date: 02/21/2024
Finance Director Approval Date: 02/19/2024
City Manager Approval Date: 02/21/2024
Attachments:
1. Resolution Finding the Southwest Boulevard Waterline Replacement Project (Project
2020-23) Exempt from CEQA Pursuant to CEQA Guidelines Section 15301,
Approving the Plans and Specifications, Awarding the Construction Contract to Team Ghilotti, Inc. for $1,787,141, Authorizing the City Manager to Approve up to $268,071.15 (15%) in Change Orders, and Authorizing Task Order 2024-01 with GHD, Inc. for Construction Management Services for a Total Amount of
$310,050.00.
2. Resolution Exhibit A- Construction Contract with Team Ghilotti, Inc.
3. Resolution Exhibit B- Task Order 2024-01 with GHD, Inc. for Construction Management and Inspection Services.
RESOLUTION NO. 2024-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK FINDING THE SOUTHWEST BOULEVARD WATERLINE REPLACEMENT PROJECT NO. CIP2023W EXEMPT FROM CEQA PURSUANT TO CEQA
GUIDELINES SECTION 15301, APPROVING THE PLANS AND SPECIFICATIONS, AWARDING THE CONSTRUCTION CONTRACT TO TEAM GHILOTTI, INC. FOR $1,787,141, AUTHORIZING THE CITY MANAGER TO APPROVE UP TO $268,071.15 (15%) IN CHANGE ORDERS, AND AUTHORIZING TASK ORDER 2023-01 WITH GHD, INC FOR CONSTRUCTION MANAGEMENT SERVICES FOR $310,050.00
WHEREAS, the Southwest Boulevard Waterline Replacement Project is a utility replacement project along Southwest Boulevard between the roundabout at Commerce Boulevard and Adrian Drive; and
WHEREAS, this project will provide significant immediate and future improvements to
the original waterline, which was installed in 1956; and
WHEREAS, the plans and specifications for the Project were prepared by GHD, Inc. and approved by the City Engineer; and
WHEREAS, consistent with Public Contract Code, an invitation for bids was posted and published on December 20th, 2023 and December 29th, 2023; and
WHEREAS, six (6) sealed bids were received at the bid opening on February 6th, 2024,
and were publicly opened; and
WHEREAS, staff reviewed bids and determined that Team Ghilotti, Inc submitted the lowest responsive and responsible bid in an amount of $1,787,141; and
WHEREAS, staff solicited a request for proposals and determined that GHD, Inc. is the
most qualified consultant for Construction Management and Inspection services and recommends
procuring their services through Task Order for $310,050.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve as follows:
1. The above recitals are true and correct and material to this Resolution.
2. The City Manager is hereby authorized to approve up to 15% ($268,071.15) in
Construction Change Orders.
3. The City Council determines that the Project is categorically exempt from CEQA pursuant to CEQA Guidelines Sections 15301 due to work on an existing publicly-owned utility facility, and directs staff to file a Notice of Exemption with the Clerk-Recorder’s Office
for the County of Sonoma.
4. The plans and specifications for the Project, on file with the City Clerk, are hereby approved and adopted. 5. In making its findings, the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials.
6. In accordance with California Public Contract Code Section and any other applicable laws,
the City Council of the City of Rohnert Park hereby finds the bid of $1,787,141.00 for the
Resolution 2024-014 Page 2 of 2
Project to be the lowest, responsive and responsible bid and waives any irregularities in such bid in accordance with applicable law.
7. The City Manager is hereby authorized and directed to execute the contract with Team
Ghilotti Inc. in substantially similar form to Exhibit A, subject to minor edits by the city attorney which is attached hereto and incorporated by this reference, for the sum of One Million, Seven Hundred Eighty-seven Thousand, One Hundred Forty-one Dollars ($1,787,141) for construction of the Project in accordance with the bid documents and
applicable law upon submission by Team Ghilotti, Inc. of all documents required pursuant
to the Project bid documents. 8. City staff is hereby directed to issue a Notice of Award to Team Ghilotti, Inc. for the Project.
9. The City Manager is hereby authorized to execute a Task Order with GHD, Inc. for
$310,050 for Construction Management and Inspection Services, as shown in Exhibit B.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park, and the City Attorney’s office is authorized to make minor edits to the documents.
DULY AND REGULARLY ADOPTED this 27th day of February, 2024.
CITY OF ROHNERT PARK
____________________________________ Susan H. Adams, Mayor
ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
______________________________ Michelle Marchetta Kenyon, City Attorney
Attachment: Exhibit A and Exhibit B
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
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C O N T R A C T
SOUTHWEST BOULEVARD WATERLINE REPLACEMENT
PROJECT NO. 2020-23W THIS AGREEMENT, made and entered into this ________________ 2024, by and between
Team Ghilotti, Inc., hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called
"City".
WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor.
NOW, THEREFORE, IT IS AGREED, as follows:
1. Scope of Work: The Contractor must perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on ________________, 2024 the items and quantities of
which are more particularly set forth in the Contractor's bid therefor on file in the office of the City
Clerk, except work to be performed by subcontractors as set forth in the Contractor’s bid and for which the Contractor retains responsibility.
2. Time of Performance and Liquidated Damages: The Contractor must begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work
and must diligently prosecute the same to completion within 90 calendar days of that Notice. The
Contractor acknowledges and agrees that time is of the essence with respect to Contractor’s work and that Contractor shall diligently pursue performance of the work.
In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council must have authorized, the Contractor must pay to the
City liquidated damages in the amount of Five Thousand Two Hundred Dollars ($5,200) per day for
each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference.
3. Payments: Payments will be made by City to the Contractor for said work performed
at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's
bid.
The award of the contract is for a total amount of One Million Seven Hundred Eighty Seven Thousand One Hundred Forty One Dollars ($1,787,141.00)
4. Component Parts and Interpretation: This contract must consist of the following
documents, each of which is on file in the office of the City Clerk and all of which are incorporated
herein and made a part hereof by reference thereto:
a) This Agreement b) Notice Inviting Sealed Proposals c) Instruction and Information to Bidders
d) Accepted Proposal, with all attachments and certifications
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e) Performance Bond f) Payment Bond
g) Special Provisions
h) Standard Specifications i) Technical specifications j) Design Standards k) Plans, Profiles and Detailed Drawings
In the event of conflict between these documents, the following order of precedence will
govern: this contract; change orders; supplemental agreements and approved revisions to plans and specifications; special conditions; standard specifications; detail plans; general plans; standard plans; reference specifications. In the absence of a controlling or contrary provision in the foregoing, the Standard Specifications (2022 edition) of the California Department of
Transportation shall apply to this project.
5. Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at
any time or in any manner represent that it or any of its officers, employees, agents, or
subcontractors are in any manner officers, employees, agents or subcontractors of City.
6. Prevailing Wages: Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract will be on file in, and available at,
the office of the Director at 601 Carmen Drive, Camarillo, California 93010.
Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.)
Contractor, and any subcontractor engaged by Contractor, may pay not less than the
specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records.
Contractor must comply with all provisions of Labor Code section 1775. Under Section
1775, Contractor may forfeit as a penalty to City up to $200.00 for each worker employed in the
execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing
wage rate.
Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint
apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not
less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft
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or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely
on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices
defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.
With each application for payment, Contractor shall also deliver certified payrolls to Owner
as set forth above in these General Conditions, and concurrently therewith (but in no event less
frequently than monthly) directly to the Labor Commissioner in the format prescribed by the Labor Commissioner. If federal funds are used to pay for the Work, Contractor and any subcontractor agree to
comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40 USC
§ 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following).
7. Hours of Labor: Contractor acknowledges that under California Labor Code
sections 1810 and following, eight hours of labor constitutes a legal day’s work. Contractor will
forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810.
8. Apprentices: Attention is directed to the provisions in Sections 1777.5 (Chapter 1411,
Statutes of 1968) and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any Subcontractor under him.
Section 1777.5, as amended, requires the Contractor or Subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the
public works project and which administers the apprenticeship program in that trade for a certificate
of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must not be less than one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee
has exceeded an average of 15 percent in the 90 days prior to the request for certificate,
or B. When the number of apprentices in training in that area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally, or
D. When the assignment of an apprentice to any work performed under a public works Contract would create a condition which would jeopardize his life or the life, safety, or property of fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of such a nature that training cannot be provided by
a journeyman, or
E. When the Contractor provides evidence that he employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen.
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The Contractor is required to make contributions to funds established for the administration of apprenticeship program if he employs registered apprentices or journeymen in any apprenticeable
trade on such Contracts and if other Contractors on the public works site are making such
contributions.
The Contractor and any Subcontractor under him must comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other requirements may be
obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship,
San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. .
9. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"A contractor must not discriminate in the employment of persons upon
public works on any basis listed in subdivision (a) of Section 12940 of the Government
Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. "
10. CARB In-Use Off-Road Diesel-Fueled Fleets
A. Contractor shall complete and return the “In-Use Off-Road Diesel-Fueled Fleets Certification” attached hereto as Exhibit A to City within fifteen (15) calendar days after this Agreement is fully executed. If Contractor fails to timely do so, City shall have the same rights as if Contractor had breached this Agreement.
B. Contractor warrants that it is knowledgeable of and will comply with
California Code of Regulations Title 13, Sections 2449, 2449.1, and 2449.2, relating to In-Use Off-Road Diesel-Fueled Fleets (the “Regulations”), issued by the California Air Resources Board (“CARB”) effective October 1, 2023.
C. If Contractor or its listed subcontractors intend to use vehicles subject to the
Regulations in its performance under this Agreement, Contractor must obtain copies of the valid
Certificates of Reported Compliance, as described in Regulation Section 2449(n), for the fleet, if applicable, prior to entering into a new or renewed contract with that fleet. Contractor shall not enter into a contract with a fleet for which it does not have a valid Certificate of Reported Compliance for the fleet and Contractor’s listed subcontractors, if applicable, prior to entering into a new or renewed
contract with that fleet. Contractor shall only allow fleets with valid Certificates of Reported
Compliance on Contractor’s job sites.
D. The Certificates of Reported Compliance received by the Contractor for this Project must be retained for three (3) years after the Project’s completion. Upon request by CARB, these records must be provided to CARB within five (5) business days of the request.
E. Between March 1 and June 1 of each year, Contractor must collect new valid
Certificates of Reported Compliance for the current compliance year, as defined in Regulation Section 2449(n), from all fleets that have an ongoing contract with the Contractor as of March 1 of that year. Contractor must not write contracts to evade this requirement.
F. If Contractor discovers that any fleet intending to operate vehicles subject to
the Regulation for Contractor does not have a valid Certificate of Reported Compliance, as defined
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in Regulation section 2449(n), or if Contractor observes any noncompliant vehicles subject to the Regulation on Contractor’s job site, then Contractor must report the required information to CARB
within the time period contained in in the Regulations.
G. Upon request by CARB, Contractor must immediately disclose to CARB the name and contact information of each responsible party for all vehicles subject to the Regulation operating at the job site or for Contractor.
H. If applicable, Contractor shall prominently display signage for any project
where vehicles subject to the Regulation as provided and within the time period contained in in the
Regulation.
11. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is
required to secure the payment of compensation to his employees and must for that purpose obtain
and keep in effect adequate Workmen's Compensation Insurance.
The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self-insurance in accordance with the provisions of that Code, and will comply with such
provisions before commencing the performance of the work of this contract.
12. Indemnity and Insurance: To the fullest extent permitted by law (including without limitation California Civil Code Section 2782), Contractor must indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but
not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted
by any person or entity including Contractor, in whole or in part, arising out of Contractor’s activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the performance of this Agreement excepting liabilities due to the sole negligence, intentional misconduct or active negligence of the City. This indemnification
obligation is not limited in any way by any limitation on the amount or type of damages or
compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and must continue to bind the parties after termination/completion of this Agreement.
Contractor shall procure and maintain throughout the time for performance of the work under
this Contract the insurance required by the Special Provisions. The requirement that Contractor
procure and maintain insurance shall in no way be construed to limit the Contractor’s duty to indemnify City as provided in the paragraph above.
Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder.
13. City Right of Termination and Right to Complete the Work. The City may
terminate the Contract when conditions encountered during the work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of any of the following is a default by Contractor under this Contract:
A. Contractor refuses or fails to prosecute the Work or any part thereof with
such diligence as will insure its completion within the time specified or any
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permitted extension. B. Contractor fails to complete the Work on time.
C. Contractor is adjudged bankrupt, or makes a general assignment for the
benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency. D. Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified.
E. Contractor fails to make prompt payment to any subcontractor or for
material or labor. F. Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work. G. Contractor breaches or fails to perform any obligation or duty under the
Contract.
Upon the occurrence of a default by Contractor, the Director will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are
made, as determined by City, City may thereafter terminate this Contract by serving written notice
on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents.
In event of any such termination, City will also immediately serve written notice of the
termination upon Contractor’s surety. The surety will have the right to take over and perform
pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method
it may deem advisable for the account and at the expense of Contractor. Contractor and the surety
will be liable to City for any and all excess costs or other damages incurred by City in completing the Work.
If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant,
and other property belonging to Contractor as may be on the site of the Work and necessary for
the completion of the Work.
14. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor,
securities equivalent to the amount withheld must be deposited with the public agency, or with a state
or federally chartered bank as the escrow agent, who must pay such moneys to the Contractor upon satisfactory completion of the contract.
Securities eligible for substitution under this section must include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The
Contractor must be the beneficial owner of any securities substituted for moneys withheld and must
receive any interest thereon.
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Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the
Contractor, the Contractor may direct the investment of the payments into securities and the
Contractor shall receive the interest earned on the investments upon the same terms provided for in Section 22300 for securities deposited by the Contractor. Upon satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section.
Any escrow agreement entered into pursuant to this section must contain as a minimum the
following provisions:
a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and
c. The termination of the escrow upon completion of the contract.
15. General Provisions
A. Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations.
B. Assignment. Contractor may not assign this Contract without the prior
written consent of City, which consent may be withheld in City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Contract.
C. Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties.
D. Integrated Contract. This Contract, including the Contract Documents, is
the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract.
E. Modification of Contract. No amendment to or modification of this
Contract will be valid unless made in writing and approved by Contractor and by the City Council,
City Manager or Assistant City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.
F. Counterparts, Facsimile or other Electronic Signatures. This Contract may be executed in several counterparts, each of which will be deemed an original, and all of which,
when taken together, constitute one and the same instrument. Amendments to this Contract will
be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.
G. Waiver. Waiver by any Party of any term, condition, or covenant of this
Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any
Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract.
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H. Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this
Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance
with its fair meaning. It will not be interpreted strictly for or against either party.
I. Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and
construed without the invalid, void or unenforceable provision.
J. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California.
IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed
by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year
first above written.
CITY OF ROHNERT PARK Team Ghilotti, Inc. ____________________________________
Marcela Piedra, City Manager Date Name:_______________________ Date
Per Resolution No. ______ adopted by the Rohnert Park
City Council at its meeting of _________________, 2024 Title: ________________________ ATTEST: APPROVED AS TO FORM:
____________________________________ City Clerk City Attorney
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EXHIBIT A
IN-USE OFF-ROAD DIESEL-FUELED FLEETS CERTIFICATION
The undersigned Contractor certifies to the City of Rohnert Park (“Owner” or “City”) as set forth in sections 1 through 2, below:
1. Certification of Compliance. I hereby certify that I and all of my subcontractors will conform
to the California Air Resource Board (“CARB”) In-Use Off-Road Diesel-Fueled Fleets requirements for all work involving the use of vehicles subject to the regulations, including, without limitation, as applicable, the Contracting Requirements in Title 13 CCR section 2449, subdivision (i), subparts (1) – (4), and the Prime Contractor Requirements in Title 13 CCR
section 2449, subdivision (j), subparts (1) – (5).
2. Instructions. Check one (1) box below. ☐ Contractor’s current CARB issued Certificate of Reported Compliance
accompanies this Certification. (If this box is checked, the Certificate must be provided.)
☐ Contractor certifies that its work on the Project (including work of its
Subcontractors) does not involve the use of vehicles subject to the CARB In-Use Off-Road
Diesel-Fueled Fleets requirements.
CONTRACTOR:
(Name of Contractor)
Date: ___________________, 2024 By:
(Signature)
Name:
(Print Name)
Its:
(Title)
END OF CERTIFICATION
OAK #4855-1901-8891 (Rev 10-23)
GHD INC. TASK ORDER NO. 2024-01
CITY OF ROHNERT PARK AND GHD INC.
AUTHORIZATION TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FO THE SOUTHWEST BOULEVARD WATERLINE REPLACEMENT PROJECT, PROJECT 2020-23W.
SECTION 1 – PURPOSE The purpose of this Task Order is to authorize and direct GHD Inc. to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park (“City”) and GHD Inc. (“Consultant”) hereto dated November 10, 2020.
SECTION 2 – SCOPE OF WORK The items authorized by this Task Order are presented in Exhibit A - Scope of Services.
SECTION 3 – COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be based on Consultants’
standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit B subject to a not-to-exceed amount of Three Hundred Ten Thousand Fifty Dollars ($310,050.00), which amount shall constitute a guaranteed maximum price for Consultant’s full
performance of the entire scope of work under this Task Order.
SECTION 4 – TIME OF PERFORMANCE The work described in SECTION 2 shall be completed by December 31, 2024, or as extended by the City Manager, the Director of Public Works, or his/her designee.
SECTION 5 – ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for Consulting Services between City and Consultant are incorporated herein by reference.
Approved this _____ day of February, 2024.
CITY OF ROHNERT PARK GHD INC
____________________________ Marcela Piedra, City Manager (Date) Name, Title (Date) Per Resolution No. 2024-___ adopted by the Rohnert
Park City Council at its meeting of February 27, 2024 GHD INC ATTEST:
____________________________ City Clerk Name, Title (Date)
APPROVED AS TO FORM:
By: __________________________________ City Attorney
GHD | City of Rohnert Park | 12632208 | City of Rohnert Park CM Services for Southwest Blvd Water Line Project 7
3.Scope of Work
Pre-Construction Services
3.1 Review Final Bid
Documents
GHD Prepared Plans and Specifications for this
project and is very familiar with the area as we
have completed numerous projects with the City
of Rohnert Park, recently including the
roundabout which is in the same project area. In
addition to that, the Construction Management
Team has extensively reviewed all documents
and visited the site prior to submitting a
proposal for this project.
3.2 Conduct Kick Off Meeting with City
GHD will schedule and attend a kick-off meeting with the City and other parties.
3.3 Conduct Job Walk
A job walk will be conducted to review the construction requirements, constraints, sequence of operations, public
notifications, methods of traffic control, and related project activities/events.
3.4 Pre-Construction Photo and Video
Take video and photos of site prior to construction.
3.5 Prepare Construction Management Plan
Preparation of a project specific manual identifying procedures and protocols to be used by the Construction Manager
and project inspectors throughout the project. Plan will include the following information:
•Identify lines of communication between City, Contractor, and Construction Management Team.
•Contact list of key stakeholders, City staff, design engineering staff, agencies, personnel, emergency
contacts for Police, Fire and others, etc.
•Sample of a daily log.
•Shop drawing log to identify contractor submittals, status of approvals and when they are returned to
contractor.
•Logging system to track contractor requests for information (RFI) and status of responses.
•Logging system to identify contract change order (CCO) requests and status of approvals or negotiations.
•Log of correspondence from and to contractor and City.
Exhibit A - Scope of Work
GHD | City of Rohnert Park | 12632208 | City of Rohnert Park CM Services for Southwest Blvd Water Line Project 8
Construction Phase Services
3.6 Pre-Construction Meeting
We will prepare an agenda and minutes of the meeting. Special attention will be given to those items that may impact
the schedule and/or project funding.
3.7 Construction Progress Meetings
Conduct weekly or bi-weekly progress meetings with the Contractor, the City Project Manager, and other involved
parties to discuss the progress of the project, review 3-week look ahead schedule, discuss status of submittals, RFIs
and other significant issues relating to the Project. Consultant to prepare notes from the meetings, follow up on the
issues raised at these meetings to expedite resolution and closure to issues and circulate meeting minutes.
3.8 Submittal and RFI Tracking
GHD will utilize web based CMIS construction management software to maintain Requests for Information and track
Submittals to confirm that correspondence requiring responses, requests, and submittals are answered in a timely
manner, not to exceed five business days from the design engineer. The contractor’s submittal schedule will list all
significant submittals required by the specifications and those that are critical to the project’s success. The schedule
will identify the expected date that the item is due. The City will review the schedule to confirm that all submittals are
listed and that the planned dates allow sufficient time before the item is required on the job site.
We will identify those submittals that can be reviewed by the CM Team and those that require review by the design
engineer.
3.9 Record Drawings
We will monitor contractor’s record drawings throughout the life of the project.
3.10 Project Files
We will maintain project files, which shall be provided to the City at the completion of the Project. The files will contain
the following:
•Reproductions of original contract documents, including addenda
•Notice to Proceed
•Correspondence
•Meeting minutes
•Submittals
•Contract change orders and supporting documentation
•Clarifications for the contract documents (RFI)
•Material delivery tickets and compliance certification
•Weekly and monthly progress reports
•Meeting minutes
•Daily inspection reports
•Progress photos
•Lab and field test reports
•Progress payments supporting documentation
•Other project documentation
GHD | City of Rohnert Park | 12632208 | City of Rohnert Park CM Services for Southwest Blvd Water Line Project 9
3.11 Inspection & Materials Testing
GHD will provide field observation during construction. We will conduct detailed daily site observations of the general
progress of the work to determine if the work is proceeding in accordance with the contract documents. The inspector
will attend all meetings, coordinate sampling and testing of construction materials in accordance with bid documents,
record up-to-date construction changes to use in preparation of the record drawings, and report any violations to any
applicable regulations or mitigation measures as well as maintain a copy of the contract documents and construction-
related documents at the site, coordinate all construction activities with the utility companies and other agencies within
the project area and as required by the City and photograph, log and pre-video prior, during and after construction.
GHD will partner with RGH for Materials Testing,
anticipating CLSM (cast-n-go sampling) with
cylinder pickup, trench paving AC compaction
testing with related lab testing of materials to
determine relative max densities.
Inspector will prepare daily Construction Inspection
Reports, which are included in CMIS construction
management software. These reports include, at
minimum, hours, personnel, equipment, (separated
by contractor/subcontractor) weather, narrative
section including observations, visitors to site, and
photographs.
3.12 Weekly Status Reports
Weekly status reports will be given and will include
a description of work performed, WSWD, 3 week
look ahead schedule review, summary of PCOs and
CCOs, photos, and any issues with the project.
3.13 Payment Applications
GHD will review Contractor’s schedule of values versus the payment application. The Construction Manager will
provide a recommendation of the monthly progress payment applications submitted by the contractor and provide
recommendation to the City for payment. Construction Manager will also organize field meetings between inspector,
Contractor, and City to verify quantities when necessary. It will be noted that as a condition of payment approval, the
contractor must be current with as-built recording and scheduling efforts.
3.14 Schedules
GHD will review the contractor’s initial and updated schedules for compliance with the contract documents and verify
that the schedules accurately represent the scope of work. We will verify that all work for interim milestones is included
on the schedule, logic ties of activities, check the reasonability of task durations, review the critical path, and check for
critical activities. Important scheduling elements, such as partial shutdowns, street and lane closures, detours, public
notifications, material delivery, material storage, and contractor material hauling will be a part of the schedule review
process.
3.15 Change Orders
Construction Manager will determine the necessity of the change, check for propriety, consider other methods of
accomplishing the work, method of compensation, effect on contract time, estimate of cost, the Contractor’s reaction to
the proposed change, and the probability of final approval. If the Construction Manager determines that a proposed
change is warranted, a proposed change order file will be established. Documents prepared by the Construction
Manger describing the work, will be transmitted to the Contractor for pricing. Concurrently, independent estimate of
Top Ten Keys to Effective, Efficient Quality Assurance
1 Dedication to Project Success
2 Apply practical knowledge from related experience
3 Know contract documents
4 Recognize potential issues inherent in work
5 Understand construction crew skills, limitations &
challenges
6 Understand site conditions
7 Prioritize based on risk and timing
8 Proactive contingency plan
9 Make use of resources - personnel & technology
10 Clear & timely communication
GHD | City of Rohnert Park | 12632208 | City of Rohnert Park CM Services for Southwest Blvd Water Line Project 10
cost and time impact will be prepared by the City and Construction Manager. Upon receipt of the contractor’s
quotation, the Construction Inspector or Construction Manager will review and compare it to the independent estimate.
Based on the review, the Construction Manager will either recommend approval to the City or recommend rejection. If
negotiation is authorized, the Construction Manager will conduct the negotiations with the Contractor.
For work approved by the City where a unit cost is not determined prior to performing the work, the Inspector will meet
with contractor to review DEWRs and material sheets at the end of each day and sign off on them.
3.16 Conflict Resolution
3.17 Public Relations
Ensure proper public notification by the contractor (information about the project, door hangers, no-parking signs, etc)
and proper timing of notifications occur. GHD will also perform the following:
• Maintain a log of all phone calls and emails received
• Listen to citizen’s concerns and work to address them
• Work with the Contractor for prompt resolution of issues
• Make sure contractor is prepared to circulate fliers, newspaper notifications as appropriate, and as approved
by the City about noise restrictions, period of construction, and suggested alternate routes
• Verify that changeable message signs are placed alerting traffic of the period of potential delays during lane
closures if applicable
• Communicate with emergency services about any events that may raise emergency calls from the public
• Coordinate with public transit agencies regarding potential conflicts with existing bus stops
• Provide updated project-related information to the City for email or website updates
Post Construction Services
3.18 Final Inspection and Punch List
At the completion of the project, GHD will perform inspections of the work to determine if any work is incomplete.
Consultant will coordinate a walk through with the City and Contractor, prepare a punch list of the incomplete work,
and provide it to the Contractor. We will perform subsequent inspections to confirm that incomplete work has been
completed satisfactorily and inform the City when work is complete for one final inspection.
As much as practical, punchlist items will be identified and communicated to the Contractor in advance so that they
can be addressed prior to close-out if the Contractor is motivated to complete the project efficiently.
3.19 Documentation
The Contractor’s record drawings will be reviewed for completeness and accuracy. We will coordinate the completion
of final As-Built drawings through the design engineer. A final project report will be prepared summarizing the project
and performance of the contractor.
3.20 Verification
GHD will confirm tests and inspections were performed and results provided according to the Drawings and
Specifications.
3.21 Submittal of Project Files
At the completion of the project, GHD will turn over all documents (digitally), including documents maintained in CMIS
and other documentation.
GHD | City of Rohnert Park | 12632208 | City of Rohnert Park CM Services for Southwest Blvd Water Line Project 11
Assumptions
1.GHD does not supervise or direct Contractor’s Work. Contractor will be solely responsible for and have control
over construction means, methods, techniques, sequences, and procedures and for coordinating all portions
of the Work under the Contract.
2.Contractor is responsible for job site safety.
3.Contractor will not be relieved of obligations to perform Work in accordance with the Contract Documents
either by activities or duties of Construction Management staff, or by tests, inspections, or approvals required
or performed by persons other than Contractor.
Water Line Installation at Southwest and Commerce Roundabout
PROJECT FEE ESTIMATING SHEET SHT #1 of 1
PROJECT NAME:Southwest Blvd Water Line Project PROJECT #On-Site Inspector TBD
Date 1/31/2024 Construction Manager Dillenburg
PREPARED BY:Tim Dillenburg CLIENT: City of Rohnert Park Project Director Rozga
FEE COMPUTATION Final Opinion of Probable Construction Cost
LABOR CATEGORY>
Project
Director PM RE Proj Coord Inspector TOTAL Subconsultant Other Direct Costs TOTAL 85 Working Days
2,400,000$
RATE>$360 $301.50 $301.50 $144 $211.50 HOURS/Services $8/hr office FEE 5.0 month Construction period
/HR /HR /HR /HR /HR GHD fee $20/hr field 18 week Inspection period
Project Oversight $8$8
Task 1.0 6 6 12 6 months, including fina
Monthly Progress 2,160$ 1,809$ -$ -$ -$ 3,969$ 96$ 4,065$ 1 Hr for PD
Sub-Total 66 12
2,160$ 1,809$ -$ -$ -$ 3,969$ -$ 96$ 4,065$
Pre Construction & Contract Phase $8$6
Task 2.1 4 72 18 94 18 weekly
Provide Project Coordination 1,440$ -$ 21,708$ 2,592$ -$ 25,740$ 752$ 26,492$ 4 hrs CM, 25% PC
Task 2.2 1 4 4 4 13 1 pre-construction meeting
Prepare and Conduct Preconstruction Meeting -$ 302$ 1,206$ 576$ 846$ 2,930$ 104$ 3,034$ 4 hrs CM, 25% PM
Task 2.3 4 36 36 76 18 weekly contractor & other meetings
Conduct and Document Project Meetings -$ 1,206$ 10,854$ 5,184$ -$ 17,244$ 608$ 17,852$ 2 hrs each
Task 2.4 10 10 5.0 monthly update
Review Contractors Construction Schedule -$ -$ 3,015$ -$ -$ 3,015$ 80$ 3,095$ 2 hrs each
Task 2.5 36 36 72 18 weekly
Maintain Project Records -$ -$ 10,854$ 5,184$ -$ 16,038$ 576$ 16,614$ 2 hrs
Task 2.6 28 28 7 pay requests, including fina
Prepare Monthly Progress Payments -$ -$ 8,442$ -$ -$ 8,442$ 224$ 8,666$ 4 hrs each
Task 2.7 6 6 12 6 months including fina
Prepare Weekly Progress Reports -$ 1,809$ -$ 864$ -$ 2,673$ 96$ 2,769$ 1 hrs for writing each PM & PC
Task 2.8 5 2.5 8 5 Assumed Number of RFI's/RFC's
Respond to RFI's -$ -$ 1,508$ 360$ -$ 1,868$ 60$ 1,928$ 1 hrs each CM, 50% PC
Task 2.9 20 5 25 5 Assumed Number of PCO's
Prepare PCO's and Change Orders -$ -$ 6,030$ 720$ -$ 6,750$ 200$ 6,950$ 4 hrs CM, 25% PC
Task 2.10 20 10 30 20 Assumed Number of shop drawings/submittals
Coordinate Submittal and Shop Drawing Review -$ -$ 6,030$ 1,440$ -$ 7,470$ 240$ 7,710$ 1.0 hrs CM, 50% PC
Task 2.11 Included in Task 3.1
Monitor Permit Compliance -$ -$ -$ -$ -$ -$ -$ -$
Task 2.12 Included in Task 3.1
Monitor Construction Record Drawings -$ -$ -$ -$ -$ -$ -$ -$
Task 2.13 412 16
Perform Claims Management/Conflict Resolution -$ 1,206$ 3,618$ -$ -$ 4,824$ 128$ 4,952$
Sub-Total 4 15 243 118 4 384
1,440$ 4,523$ 73,265$ 16,920$ 846$ 96,993$ -$ 3,068$ 100,061$
Inspection & Materials Testing 12.00
Task 3.1 680 680 8.0 avg hrs per day inspection
Provide Field Inspection/Observation -$ -$ -$ -$ 143,820$ 143,820$ 20,800$ 164,620$ 85 working days
Task 3.2 8 8 Prior to Pre-construction
Prepare Photograph and Video Documentation -$ -$ -$ -$ 1,692$ 1,692$ 96$ 1,788$
Task 3.3 Included in Task 3.1
Field Changes -$ -$ -$ -$ -$ -$ -$ -$
Task 3.4 Included in Task 3.1
Prepare Daily Observation Reports -$ -$ -$ -$ -$ -$ -$ -$
Task 3.5 Materials Testing
Materials Testing -$ -$ -$ -$ -$ -$ $12,000 1,800$ 13,800$ Coord time included in Task 3.1
Post Construction Phase
Task 3.6 42 410
Develop Punchlists -$ -$ 1,206$ 288$ 846$ 2,340$ 128$ 2,468$
Task 3.7 18 12 4 34
Compile & Submit Final Documents -$ -$ 5,427$ 1,728$ 846$ 8,001$ 320$ 8,321$
Task 3.8 8 8 2 18 Final pay request, coordinate retention releas
Prepare Final Pay Estimate -$ -$ 2,412$ 1,152$ 423$ 3,987$ 168$ 4,155$ Notice of CompletionSub-Total 30 22 698 750
-$ -$ 9,045$ 3,168$ 147,627$ 159,840$ 12,000$ 23,312$ 195,152$ Public Outreach $8$6
Task 4.1 2 4 4 10
Public Outreach Plan -$ 603$ 1,206$ 576$ -$ 2,385$ 80$ 2,465$
Task 4.2 18 18 36 18
Public Information and Contact Points -$ -$ 5,427$ 2,592$ -$ 8,019$ 288$ 8,307$ 1.0 hrs eachSub-Total 22222 46
-$ 603$ 6,633$ 3,168$ -$ 10,404$ -$ 368$ 10,772$ Contingency $6
$6 -$ Project Totals 10 23 295 162 702 1,192
3,600$ 6,935$ 88,943$ 23,256$ 148,473$ 271,206$ 12,000$ 26,850$ 310,050$
Assumes no formal claims. Time is for meetings &
communication to resolve field issues
wks coordination
* OTHER DIRECT COSTS Include: Telephone, Vehicles, Fuel, Lodging, Printing, Photo-copies paint, and other misc. direct expenses.
Exhibit B - Fee Schedule