2024/05/28 City Council Resolution 2024-034 RESOLUTION NO. 2024-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 3 TO THE
MAINTENANCE AGREEMENT WITH DC ELECTRIC GROUP, INC. FOR A TOTAL
CONTRACT AMOUNT NOT TO EXCEED $300,000, DECLARING THE ACTION
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT,AND
RELATED ACTIONS
WHEREAS, in May 2023,the City Council approved a maintenance agreement. and an
amendment for a total amount of$250,000 with DC Electric Group, Inc.; and
WHEREAS,the amount of traffic signal component replacement,traffic signal
knockdown responses, non-routine signal maintenance, and signal troubleshooting have been
significant enough to require amending the current DC Electric Contract amount by an additional
$50,000, for a total of$300,000 per year for traffic signal maintenance and emergency response;
and
WHEREAS, staff recommends executing a third amendment to the contract with DC
Electric to authorize up to $300,000 total for maintenance services for this fiscal year and each
fiscal year after while the contract is in place; and
NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve a third amendment to the maintenance agreement
by and between DC Electric, a commercial electrical contractor, and the City of Rohnert Park, a
municipal corporation, for the services as shown in Exhibit"A", subject to minor modifications
by the City Manager or City Attorney.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to take all actions necessary to effectuate this approval
including executing the third amendment to the maintenance agreement with DC Electric, Inc.
BE IT FURTHER RESOLVED that the items contemplated in the amended
maintenance agreement are exempt under CEQA Guideline 15301, as the work consists of only
minor alterations, repair, and maintaining operations to existing infrastructure.
DULY AND REGULARLY ADOPTED this 28th day of May, 2024.
CITY OF R ERT PARK
ATTEST: Susan H. Adams, Mayor
izabe h Machado, ssistant City Clerk
1
AP OV TO
Michelle M. Kenyon, it orney
Exhibit A
ELWARD: RODRIGCEZ: ALle. SANBORN: 1e GIUDICE:C t e ADAMS:
AYES: ( S ) NOES: ( f ) ABSENT: ( � ) ABSTAIN: (� )�
Resolution 2024-034
Page 2 of 2
Resolution Exhibit A
OAK #4865-6802-7836 v1 1
THIRD AMENDMENT TO AGREEMENT BETWEEN
DC ELECTRIC GROUP, INC. AND THE CITY OF ROHNERT PARK FOR TRAFFIC
SIGNAL MAINTENANCE, EMERGENCY REPAIR SERVICES
This Third Amendment to the Agreement for Traffic Signal Maintenance and Emergency Repair
Services (“Third Amendment”) is made this 28th day of May, 2024, by and between the DC
Electric Group, Inc. (“Contractor”) and the City of Rohnert Park (“City”).
RECITALS
WHEREAS, the City entered into an agreement for Traffic Signal Maintenance and
Emergency Repair Services with Contractor, dated May 26, 2020 (the
“Agreement”); and
WHEREAS, the Agreement provides for maintenance and repair services for certain
traffic signals for a three- (3-) year term ending on May 26, 2023 with an extension allowance,
and emergency services as outlined in Exhibit A of the Agreement; and
WHEREAS, in May 2023, the City Council extended the Agreement until May 26,
2025; and
WHEREAS, the Agreement plus the First and Second Amendments stated that total
compensation shall not exceed $250,000, including repairs and emergency services as needed,
without further authorization from the City, as outlined in Exhibit B of the Agreement; and
WHEREAS, City and Contractor would like to amend the compensation for work to
include an additional $50,000 for increased routine maintenance, emergency response, and USA
Locate services for a total Agreement amount not to exceed $300,000.
NOW, THEREFORE, IT IS AGREED, as follows:
1. Compensation. Attachment 2 is hereby amended to increase the Unit Cost:
The fiscal year not-to-exceed limit specified in Exhibit B is increased from $250,000 to
$300,000, starting fiscal year 23/24: Compensation to Contractor under this Agreement,
as amended by this Third Amendment, shall not exceed $300,000 per fiscal year (July to
June) without further written approval by the City.
Attachment 2 of the Agreement shall be billed on a time and materials basis in
accordance with the “Compensation for Extra Work” provisions of Exhibit B of the
Agreement.
2. Agreement in Full Force and Effect. Except as modified by the terms of this
Amendment, all other terms and conditions of the agreement shall remain in full force
and effect.
OAK #4865-6802-7836 v1 2
NOW, THEREFORE, the City and Contractor execute this Amendment effective as of
the date first written above.
CITY OF ROHNERT PARK DC ELECTRIC GROUP, INC.
By:_________________________________ By:___________________________
Marcela Piedra, City Manager Title:
Per City Council Resolution _____________ Date:
Approved May 28, 2024
ATTEST:
______________________________
Sylvia Lopez Cuevas, City Clerk
Approved as to form:
______________________________
City Attorney
Signature on file with Clerk's Office