2024/05/28 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on May 28, 2024
Open Session: 5:00 p.m.
*or soon thereafter the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint
Regular Meeting is adjourned
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting of the
City of Rohnert Park Foundation.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or
on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and
a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of
speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Board. Please note that all e-mails sent to the Board are considered to be public
records and subject to disclosure under the California Public Records Act.
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If
you wish to speak on an item under discussion by the Board which appears on this agenda, after receiving
recognition from the Chair, please walk to the rostrum and state your name and address for the record.
Any item raised by a member of the public which is not on the agenda and may require Board action shall
be automatically referred to staff for investigation and disposition which may include placing on a future
agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the
agenda within the meaning of Government Code Section 54954.2(b), the Board is entitled to discuss the
matter to determine if it is an emergency item under said Government Code and may take action thereon.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources
AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject to
disclosure that relate to each item of business referred to on this agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central Any writings or documents subject to
disclosure that are provided to all, or a majority of all, of the members of the Board regarding
any item on this agenda after the agenda has been distributed will be made available for inspection at
City Hall and on our website at the same time. Any writings or documents subject to disclosure that are
provided to the Board during the meeting will be made available for public inspection during
meeting and on our website following the meeting.
ANNOUNCEMENT: Please mute pagers, cellular telephones and all other communication devices upon
entering the Council Chamber.
1. CALL TO ORDER/ROLL CALL
Susan H. Adams, Chair
Gerard Giudice, Vice Chair
Jackie Elward, Director
Samantha Rodriguez, Director
Emily Sanborn, Director
2. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the Board
Members of the City of Rohnert Park Foundation unless any Board Member or anyone else interested
in a consent calendar item has a question about the item.
Board Motion/Vote:
3. ACTION ITEMS
a. Discussion/Direction regarding Fiscal Year 2024/2025 Operating Budget for the City of
Rohnert Park Foundation
1) Staff Report
2) Public Comments
3) Discussion/Direction
4. COMMUNICATIONS/MATTERS TO AND FROM THE BOARD
Copies of communications may have been provided to the Board for review prior to this meeting.
Board Members desiring to read or discuss any communication may do so at this time. Prior to
agenda publication, any Board Member may place an item on this portion of the agenda. Upon the
concurrence of two Members, the item may be added to a subsequent agenda for deliberation and
action. In accordance with the Brown Act, at the Board meeting, Board Members may not add items
hereunder, except for brief reports on his or her own activities or brief announcements regarding an
event of community interest.
5. ADJOURNMENT
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the May 28, 2024
Meeting of the City of Rohnert Park Foundation was posted and available for review on May 24, 2024, at Rohnert Park
City Hall, 130 Avram Avenue, Rohnert Park, California 94928.
Executed this 24 day of May 2024, at Rohnert Park, California.
Sylvia Lopez Cuevas
Foundation Recording Secretary
ITEM NO. 3
1
Meeting Date: May 28, 2024
Department: Finance
Submitted By: Jessica O’Connell, Finance Manager
Prepared By: Daniel E. Hopley, Senior Financial Analyst
Agenda Title: Discussion/Direction regarding Fiscal Year 2024/2025 Operating Budget
for the City of Rohnert Park Foundation
RECOMMENDED ACTION:
This item is for discussion and direction.
Background:
In November of 2008, the City of Rohnert Park (“City”) created a non-profit, charitable
corporation called the Focus Rohnert Park Corporation (“Foundation”). The Foundation is a
legally separate organization for which the elected officials of the City are financially
accountable as its Board of Directors. In February of 2012, the Foundation officially changed its
name to the City of Rohnert Park Foundation.
On May 2, 2017, the Foundation Board authorized a memorandum of understanding to accept
on-going Casino Mitigation Community Investment donations provided by the City’s Agreement
with the Federated Indians of Graton Rancheria. City of Rohnert Park passes these contributions
to the Foundation via memorandum of understanding with the City. Contributions from the
Federated Indians of Graton Rancheria for casino mitigation and community investment
purposes began in the fourth quarter of Fiscal Year 2016/2017 and have been received every
quarter in every fiscal year since. On June 27, 2023 a Second Amended and Restated
memorandum of understanding was authorized that continued the recurring contribution going
forward. The Foundation expects to receive these quarterly contributions for FY 2024/2025.
The Foundation’s fund balance for the fiscal year ending June 30, 2023, is approximately $2.4M.
The Foundation has approximately $2.2M in encumbered obligations or liabilities from prior
Council Approved Capital Improvement Projects which has reduced the projected fund balance
for FY 2023/2024 to approximately $105k. The projected ending fund balance for FY 2024/2025
as proposed is expected to be approximately $1.2M.
Analysis:
Fiscal Year 2024/2025 revenues of $1,495,900 are expected from three sources:
(1) $1,418,500 from cumulative Graton Mitigation Fund Community Investment quarterly
contributions.
(2) $24,000 in revenue from Spreckels Performing Arts Center (PAC) concessions sales;
(3) $53,400 in interest income.
CITY OF ROHNERT PARK FOUNDATION
BOARD OF DIRECTORS AGENDA REPORT
ITEM NO. 3
2
Fiscal Year 2024/2025 expenses are proposed at $326,500.
(1) $300,000 expenditures for the Small Grants Program
(2) $12,500 expenditures for PAC concessions purchases, taxes and fees;
(3) $11,500 distribution of concessions sales proceeds to PAC. The $11,500 budget is an
estimate of net proceeds of concessions sales given previous years’ experience and the
number of productions PAC expects in the next fiscal year. Only the amount received in
PAC concessions proceeds shall be distributed to the PAC;
(4) $2,500 contractual and professional services. This amount is budgeted to cover attorney
fees, consultation, or other professional services obtained next fiscal year.
OPTIONS CONSIDERED:
(1) Option 1: Approve the attached budget Fiscal Year 2024/2025 Budget as proposed;
(2) Option 2: Modify the proposed Fiscal Year 2024/2025 Budget;
(3) Option 3: Do not authorize an annual budget and either approve an operational budget at
a later time or consider budget appropriations on an as-needed basis. The absence of a
budget is not a recommended option.
Foundation Treasurer Approval Date: 05/23/2024
City Attorney Approval Date: n/a
Foundation Executive Director Approval Date:5/24/2024
Attachments:
1. City of Rohnert Park Foundation Proposed Operating Budget Fiscal Year 2024-2025
Exhibit A
City of Rohnert Park Foundation
Operating Budget for Fiscal Year 2024/2025Rohnert Park Foundation Fund
Fund Dept Object Account Description 2023 Actuals
2024
Revised
Budget
2025
Proposed
Budget
$ Change % Change
4609 6000 50079 Interest Income-Allocated 35,515 21,400 53,400 32,000 149.5%
Total Interest & Rentals 35,515 21,400 53,400 32,000 149.5%
4609 6000 50315 Concessions Non-Taxable 14,124 12,000 12,000 - 0.0%
4609 6000 50317 Concessions Taxable Sales 12,041 12,000 12,000 - 0.0%
Total Charges for Services 26,165 24,000 24,000 - 0.0%
4609 6000 50341 Contributions 1,327,794 1,385,668 1,418,500 32,832 2.4%
Total Donations & Misc. 1,327,794 1,385,668 1,418,500 32,832 2.4%
4609 6000 63335 Other Exps-Concessions 17,505 11,000 11,000 - 0.0%
4609 6000 63395 License & Permit 825 1,100 1,500 400 36.4%
4609 6000 63535 RP Foundation Donation to GF 7,835 - 11,500 11,500 n/a
Total Operational Expense 26,165 12,100 24,000 11,900 98.3%
4609 6000 66210 Other Expense (350) 216,500 - (216,500) -100.0%
4609 6000 64030 Professional Legal Fees 953 - 2,500 2,500 n/a
Total Contract & Legal Services 603 216,500 2,500 (214,000) -98.8%
4609 6000 63710 Grants- RPF Fee Waiver Program 11,849 15,000 - (15,000) -100.0%
4609 6000 63720 Grants-Small Grants Program 27,772 100,000 300,000 200,000 200.0%
4609 6000 63730 Grants-Municipal Projects 48,771 105,266 - (105,266) -100.0%
Total Grants 88,391 220,266 300,000 79,734 36.2%
4609 6000 71000 T-Out General Fund 1,067,159 1,066,455 - (1,066,455) -100.0%
4609 6000 77110 T-Out CIP-Government 250,505 2,235,374 - (2,235,374) -100.0%
Total Transfers Out 1,317,664 3,301,829 - (3,301,829) -100.0%
Revenue Total 1,389,474 1,431,068 1,495,900 64,832 4.5%
Expenditure Total 1,432,823 3,750,695 326,500 (3,424,195) -91.3%
Net Increase (Decrease) Fund Balance (43,349) (2,319,627) 1,169,400 3,489,027 -150.4%
Budget Workshop
City of Rohnert Park Foundation
Fiscal Year 2024/2025
May 28, 2024
1
Proposed Revenue
2
Sources
2023-24
Adopted
2024-25
Proposed Change
Interest Earnings $ 21,400 $ 53,400 $ 32,000
Charges for Services 24,000 24,000 0
Donations & Misc 1,385,668 1,418,500 32,832
Total Sources $1,431,068 $1,495,900 $ 64,832
Proposed Expenditures
3
Expenditures
2023-24
Adopted
2024-25
Proposed Change
Operational
Expense
$ 12,100 $ 24,000 $ 11,900
Contract/
Professional
216,500 2,500 (214,000)
Grants 220,266 300,000 79,734
Transfers Out 3,301,829 0 (3,301,829)
Total Expenditures $ 3,750,695 $ 326,500 $ (3,424,195)
Summary – Overall Financial
Activity
4
Recap
2024-25
Proposed
Total Sources $1,495,900
Total Expenditures 326,500
Net Inc/(Decrease)$1,169,400
Questions?
5