2024/06/25 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on June 25, 2024
Open Session: 5:00 p.m.
*or soon thereafter the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint
Regular Meeting is adjourned
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting
of the City of Rohnert Park Foundation.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting
meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central or at
our YouTube channel at https://www.youtube.com/CityofRohnertPark
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the
agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per
appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer
based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR
TO SPEAKING Members of the public may also provide advanced comments by email at
publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but
can be emailed until the close of the Agenda Item for which the comment is submitted. Email
comments must identify the Agenda Item Number in the subject line of the email. The emails will
not be read for the record but will be provided to Board. Please note that all e-mails sent to the
Board are considered to be public records and subject to disclosure under the California Public
Records Act.
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting
proceeds. If you wish to speak on an item under discussion by the Board which appears on this
agenda, after receiving recognition from the Chair, please walk to the rostrum and state your name
and address for the record. Any item raised by a member of the public which is not on the agenda
and may require Board action shall be automatically referred to staff for investigation and
disposition which may include placing on a future agenda. If the item is deemed to be an emergency
or the need to take action arose after posting of the agenda within the meaning of Government Code
Section 54954.2(b), the Board is entitled to discuss the matter to determine if it is an emergency
item under said Government Code and may take action thereon.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-
2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her
best efforts to provide reasonable accommodations to provide as much accessibility as possible
while also maintaining public safety by the City procedure for resolving reasonable accommodation
requests. Information about reasonable accommodations is available on the City website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources
AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject to
disclosure that relate to each item of business referred to on this agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of
all staff reports and documents subject to disclosure that relate to each item of business referred to
on the agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central
Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the
members of the Board regarding any item on this agenda after the agenda has been distributed will
be made available for inspection at City Hall and on our website at the same time. Any writings or
documents subject to disclosure that are provided to the Board during the meeting will be made
available for public inspection during meeting and on our website following the meeting.
ANNOUNCEMENT: Please mute pagers, cellular telephones and all other communication devices
upon entering the Council Chamber.
1. CALL TO ORDER/ROLL CALL
Susan H. Adams, Chair
Gerard Giudice, Vice Chair
Jackie Elward, Director
Samantha Rodriguez, Director
Emily Sanborn, Director
2. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the
Board Members of the City of Rohnert Park Foundation unless any Board Member or anyone
else interested in a consent calendar item has a question about the item.
Board Motion/Vote:
Elward:______ Rodriguez:______Sanborn:______ Giudice:______ Adams:______
a. Approval of City of Rohnert Park Foundation Special Meeting Minutes, May 28, 2024 (This
is not a project under California Environmental Quality Act (CEQA))
3. ACTION ITEMS
a. Consider Adopting a Resolution Approving and Adopting the Operating Budget for the City
of Rohnert Park Foundation for Fiscal Year 2024-25.
1) Staff Report
2) Public Comments
3) Resolution for Adoption: Resolution 2024-001 Approving and Adopting the Operating
Budget for the City of Rohnert Park Foundation for Fiscal Year 2024-25.
4) Board Motion/Vote
Elward:______ Rodriguez:______Sanborn:______ Giudice:______ Adams:______
4. COMMUNICATIONS/MATTERS TO AND FROM THE BOARD
Copies of communications may have been provided to the Board for review prior to this
meeting. Board Members desiring to read or discuss any communication may do so at this time.
Prior to agenda publication, any Board Member may place an item on this portion of the
agenda. Upon the concurrence of two Members, the item may be added to a subsequent agenda
for deliberation and action. In accordance with the Brown Act, at the Board meeting, Board
Members may not add items hereunder, except for brief reports on his or her own activities or
brief announcements regarding an event of community interest.
5. ADJOURNMENT
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, Secretary for the City of Rohnert Park Foundation, declare that the
foregoing agenda for the June 25, 2024 Special Meeting of the City of Rohnert Park Foundation
was posted and available for review on June 21, 2024, at Rohnert Park City Hall, 130 Avram
Avenue, Rohnert Park, California 94928.
Executed this 21 day of June 2024, at Rohnert Park, California.
Sylvia Lopez Cuevas
Foundation Secretary
MINUTES OF THE CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL
MEETING
Tuesday, May 28, 2024
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING -
CALL TO ORDER/ROLL CALL
Chairperson Adams called the Special Meeting to order at 7:16 p.m., the notice for which being
legally noticed on May 24, 2024.
All Directors Present: Susan H. Adams, Chair
Gerard Giudice, Vice Chair
Jackie Elward, Director
Samantha Rodriguez, Director
Emily Sanborn, Director
2. CONSENT CALENDAR
None.
3. ACTION ITEMS
A. Discussion/Direction regarding Fiscal Year 2024/2025 Operating Budget for the
City of Rohnert Park Foundation. Executive Director Piedra presented the item.
Recommended Action(s): This item is for discussion and direction.
PUBLIC COMMENT: Diane Borr spoke about this item.
DIRECTION: By consensus (none opposed), the Foundation Board directed staff
to move forward with the budget as proposed.
4. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
5. ADJOURNMENT
Chair Adams adjourned the Special Meeting at 7:30 p.m.
_____________________________________ __________________________________
Elizabeth Machado, Recording Secretary Susan H. Adams Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
Item 2.A.
ITEM NO. 3.A.
1
Meeting Date: June 25, 2024
Department: Administration
Submitted By: Marcela Piedra, Executive Director
Prepared By: Betsy Howze, Treasurer
Agenda Title: Adopt a Resolution Approving and Adopting the Operating Budget for the
City of Rohnert Park Foundation for Fiscal Year 2024-25
RECOMMENDED ACTION:
Adopt a Resolution Approving and Adopting the Operating Budget for the City of Rohnert Park
Foundation for Fiscal Year 2024-25.
BACKGROUND:
In November of 2008, the City of Rohnert Park (“City”) created a non-profit, charitable
corporation called the Focus Rohnert Park Corporation (“Foundation”). The Foundation is a
legally separate organization for which the elected officials of the City are financially
accountable as its Board of Directors. In February of 2012, the Foundation officially changed its
name to the City of Rohnert Park Foundation.
On May 2, 2017, the Foundation Board authorized a memorandum of understanding to accept
on-going Casino Mitigation Community Investment donations provided by the City’s Agreement
with the Federated Indians of Graton Rancheria. City of Rohnert Park passes these contributions
to the Foundation via memorandum of understanding with the City. Contributions from the
Federated Indians of Graton Rancheria for casino mitigation and community investment
purposes began in the fourth quarter of Fiscal Year 2016-17 and have been received every
quarter in every fiscal year since. On June 27, 2023, a Second Amended and Restated
Memorandum of Understanding was authorized that continued the recurring contribution going
forward. The Foundation expects to receive these quarterly contributions for FY 2024-25.
The City of Rohnert Park Foundation Board reviewed a proposed budget for fiscal year 2024-25
on May 28, 2024. The proposed Budget highlights are outlined below.
The Foundation’s fund balance for the fiscal year ending June 30, 2023 is approximately $2.50
million. The Foundation has approximately $2.32 million in encumbered obligations, or
liabilities from prior Board Approved Capital Improvement Projects which has reduced the
projected fund balance for FY 2023-24 to approximately $182 thousand. The projected ending
fund balance for FY 2024-25 as proposed is expected to be approximately $1.35 million.
ANALYSIS:
Fiscal Year 2024-25 revenues of $1,495,900 are expected from three sources:
(1) $1,418,500 from cumulative Graton Mitigation Fund Community Investment quarterly
contributions.
(2) $24,000 in revenue from Spreckels Performing Arts Center (PAC) concessions sales;
CITY OF ROHNERT PARK FOUNDATION
BOARD OF DIRECTORS AGENDA REPORT
ITEM NO. 3.A.
2
(3) $53,400 in interest income.
Fiscal Year 2024-25 expenses are proposed at $326,500.
(1) $300,000 expenditures for the Small Grants Program
(2) $12,500 expenditures for PAC concessions purchases, taxes and fees;
(3) $11,500 distribution of concessions sales proceeds to PAC. The $11,500 budget is an
estimate of net proceeds of concessions sales given previous years’ experience and the
number of productions PAC expects in the next fiscal year. Only the amount received in
PAC concessions proceeds shall be distributed to the PAC;
(4) $2,500 contractual and professional services. This amount is budgeted to cover attorney
fees, consultation, or other professional services obtained next fiscal year.
OPTIONS CONSIDERED:
1. Recommended Option: Adopt the City of Rohnert Park Foundation’s Annual Budget
for FY 2024-25.
2. Do not authorize an annual budget and either approve an operational budget at a later
time or consider budget appropriations on an as-needed basis. The absence of a budget
is not a recommended option.
Foundation Treasurer Approval Date: 06/10/2024
Legal Counsel Approval Date: 06/10/2024
Foundation Executive Director Approval Date: 06 /18/2024
Attachments:
1. Resolution
2. Exhibit A: Fiscal Year 2024-25 Proposed Foundation Operating Budget.
RESOLUTION NO. 2024-001
A RESOLUTION OF THE CITY OF ROHNERT PARK FOUNDATION APPROVING
AND ADOPTING THE OPERATING BUDGET FOR THE CITY OF ROHNERT PARK
FOUNDATION FOR FISCAL YEAR 2024-25
WHEREAS; the Executive Director has heretofore prepared and submitted to the City of
Rohnert Park Foundation Board a proposed budget for the City of Rohnert Park Foundation for
the Fiscal Year 2024-25; and,
WHEREAS, on May 28, 2024, at its scheduled Foundation Board Meeting, the
Foundation Board of Directors discussed the operating budget submitted by the Executive
Director; and,
WHEREAS, on June 25, 2024, at a regular meeting of the Foundation Board, the City of
Rohnert Park Foundation Board of Directors considered the budget submitted by the Executive
Director.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of
Rohnert Park Foundation that it does hereby determine, authorize, and approve the following:
Section 1. The above recitals are true and correct and material to this Resolution.
Section 2. The City of Rohnert Park Foundation Proposed Budget for Fiscal Year 2024-
25, as outlined in the Budget for FY 2024-25 is hereby approved, and adopted as the budget for
the City of Rohnert Park Foundation for Fiscal Year 2024-25.
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park
Foundation.
BE IT FURTHER RESOLVED that the Foundation Treasurer is hereby authorized and
directed to make any administrative changes to the budget to carry forward any planned
expenditures from FY 2023-24 that have been delayed or not have not been reflected in the
Foundation Budget.
DULY AND REGULARLY ADOPTED this 25th day of June, 2024.
CITY OF ROHNERT PARK FOUNDATION
____________________________________
ATTEST: Susan Adams, Chair
______________________________
Sylvia Lopez Cuevas, Secretary
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, Legal Counsel
Attachments: Exhibit A
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Exhibit A
4609 City of Rohnert Park Foundation
Account Number - Account Name
FY 22-23
Actual
FY 23-24
Revised
Budget
FY 24-25
Adopted
Budget
$ Change %
Change
46096000-44110 T-In Rohnert Park Foundation 2,468,444 0 0 0 0.0%
TRANSFERS IN TOTAL 2,468,444 0 0 0 0.0%
46096000-50079 Interest Income-Allocated 35,515 21,400 53,400 32,000 -149.5%
INTEREST AND RENTS TOTAL 35,515 21,400 53,400 32,000 149.5%
46096000-50315 Concessions Non-Taxable 14,124 12,000 12,000 0 0.0%
46096000-50317 Concessions Taxable Sales 12,041 12,000 12,000 0 0.0%
CHARGES FOR SERVICES TOTAL 26,165 24,000 24,000 0 0.0%
46096000-50341 Contributions 1,327,794 1,385,668 1,418,500 32,832 -2.4%
DONATIONS AND MISCELLANEOUS TOTAL 1,327,794 1,385,668 1,418,500 32,832 2.4%
46096000-63335 Other Exps-Concessions 17,505 11,000 11,000 0 0.0%
46096000-63395 License & Permit 825 1,100 1,500 400 36.4%
46096000-63535 RP Foundation Donation to GF 7,835 0 11,500 11,500 100.0%
OPERATIONAL EXPENSE TOTAL 26,165 12,100 24,000 11,900 98.3%
46096000-63710 Grants- RPF Fee Waiver Program 11,849 15,000 0 (15,000)-100.0%
46096000-63720 Grants-Small Grants Program 27,772 100,000 300,000 200,000 200.0%
46096000-63730 Grants-Municipal Projects 48,771 105,266 0 (105,266)-100.0%
GRANTS TOTAL 88,391 220,266 300,000 79,734 36.2%
46096000-64030 Professional Legal Fees 953 0 2,500 2,500 100.0%
46096000-66210 Other Expense 350 216,500 0 (216,500)-100.0%
CONTRACT AND PROFESSIONAL TOTAL 1,303 216,500 2,500 (214,000)98.8%
46096000-71000 T-Out General Fund 1,067,159 1,066,455 0 (1,066,455)-100.0%
46096000-77110 T-Out CIP-Government 250,505 2,235,374 0 (2,235,374)-100.0%
OPERATIONAL TRANSFERS OUT TOTAL 1,317,664 3,301,829 0 (3,301,829)-100.0%
RONERT PARK FOUNDATION TOTAL 2,424,395 (2,319,627)1,169,400 (3,359,363)144.8%
FUND BALANCE 06/30/2023 2,501,221
PROJECTED FY 2023-24 NET CHANGE (2,319,627)
ADOPTED FY 2024-25 NET CHANGE 1,169,400
PROJECTED FUND BALANCE 06/30/2025 1,350,994
Proposed Budget
City of Rohnert Park Foundation
Fiscal Year 2024/2025
June 25, 2024
1
Proposed Revenue
2
Sources
2023-24
Adopted
2024-25
Proposed
$
Change
Interest Earnings $ 21,400 $ 53,400 $ 32,000
Charges for Services 24,000 24,000 0
Donations & Misc 1,385,668 1,418,500 32,832
Total Sources $ 1,431,068 $ 1,495,900 $ 64,832
Proposed Expenditures
3
Expenditures
2023-24
Adopted
2024-25
Proposed
$
Change
Operational
Expense $ 12,100 $ 24,000 $ 11,900
Grants 220,266 300,000 79,734
Contract/
Professional 216,500 2,500 (214,000)
Transfers Out 3,301,829 0 (3,301,829)
Total Expenditures $ 3,750,695 $ 326,500 $ (3,424,195)
Summary – Overall Financial
Activity
4
Recap
2023-24
Adopted
2024-25
Proposed
$
Change
Total Sources $ 1,431,068 $1,495,900 $ 64,832
Total Expenditures 3,750,695 326,500 (3,424,195)
Net Inc/(Decrease)$(2,319,627) $1,169,400 $ 3,489,027
Projected Fund Balance
5
Fund Balance 06/30/2023 $ 2,501,221
Projected 23/24 Net Change (2,319,627)
Projected Fund Balance 06/30/2024 $ 181,594
Adopted 24-25 Net Change 1,169,400
Projected Fund Balance 06/30/2025 $ 1,350,994
Questions?
6