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2024/07/09 City Council Agenda Packet,-p HN ERT Pq Rk 19 "'~ sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " �AL1 FO Rl31 P� ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, July 9, 2024 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all a -mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi -year broad goals (listed below in no particular order): 1. Long Term Financial Sustainability 3. Planning and Infrastructure 2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross -departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to/connect to stay connected and informed. THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross -departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to/connect to stay connected and informed.vv 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Elward Rodriguez Sanborn Giudice Adams 2. READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS 5. DEPARTMENT HEAD BRIEFINGS 5.A Announcement of the Nomination Period for the November 5, 2024, General Election by City Clerk Sylvia Lopez Cuevas and City Clerk's FY23-24 Accomplishments and Goals for FY24-25 Item 5.A. - Revised 07/09/2024 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 6.A Public Comments Item 6.A. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Elward Rodriguez Sanborn Giudice Adams TA Acceptance of Reports from Finance Department (This is not a project under California Environmental Quality Act (CEQA)): 1. City Bills/Demands for Payment dated June 11, 2024 through June 24, 2024 2. RPFA Quarterly Cash Report (July, August & September 2023) 3. Housing Successor Agency Quarterly Cash Report (July, August & September 2023) 4. Successor Agency Quarterly Cash Report (July, August & September 2023) 5. City Quarterly Cash Report (July, August & September 2023) Item 7.A.1. Item 7.A.2. Item 7.A.3. Item 7.A.4. Item 7.A.5. 7.13 Approval of Meeting Minutes: City Council/RPFA/Successor Agency Joint Regular Meeting, June 25, 2024 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.13. TC By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with Schaaf & Wheeler, Inc. for Design of the Wet Well Lining Pump Station 2 Project No. 2017-09 in the amount of $93,565.00. (This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302)) Item 7.C. 7.1) Adopt Resolution 2024-054 Initiating Proceedings for the Formation of Landscape and Lighting District No. 2024-01 (Westside Services) Pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California and Directing Related Actions (This is not a Project under California Environmental Quality Act (CEQA) Guidelines section 15378) Item 7.D. TE Adopt Resolution 2024-055 Authorizing an Amendment to the Fiscal Year 2023-24 Budget in the Amount of $127,920 to Receive and Appropriate Grant Funds from the County of Sonoma for Operations of the Labath Landing Interim Housing Program (Not a Project under California Environmental Quality Act (CEQA)) Item 7.E. TF Adopt Resolution 2024-056 Authorizing the City to Join CSAC Excess Insurance Authority, Authorizing the City Manager to execute the Joint Powers Authority Agreement and the PRISM Dental Memorandum of Understanding, and Appointing the City Manager to Act in all matters relating to the Authority (Not a Project under California Environmental Quality Act (CEQA)) Item 71. 7.G Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This is not a project under California Environmental Quality Act (CEQA)) Item 7.G. 8. REGULAR ITEMS 9. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): 1. Elward a. Homeless Coalition Board (6/26) 2. Rodriguez 3. Sanborn a. Water Advisory Committee (WAC) to Sonoma Water Board of Directors (7/1) 4. Giudice a. Golden Gate Bridge, Highway & Transportation District Board of Directors (6/28) b. Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Board of Directors Meeting (7/8) 5. Adams 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of items already agendized. 12. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 13. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human resources/a d_a and_accessibility_resources . CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on July 3, 2024, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 3rd day of July, 2024 at Rohnert Park, California. Sylvia Lopez Cuevas Office of the City Clerk 90hylkA Inuhh Candidate Nomination Period for the November 5, 2024 Election SYLVIA LOPEZ CU EVAS, CITY CLERK JULY 91 2024 Nomination Period July 15 to August 9 Eligible Candidates in District 1, 3 and 4 U.S. citizen 18 years of age on or before Election Day Registered voter in the district for which they are running Appointments are required 707-588-2227 cityclerk@rpcity.org The nomination period may be extended to August 14, r 2024, only for prospective candidates in the district for which an incumbent did not file for re-election by 5:00 p.m. on August 9, 2024. 2 Visit rpcity.org for more information or scan the QR Code City Clerk's Office P FY23-24 Accomplishments & Goals for FY24-24 Rohnv& (Paniz SYLVIA LOPEZ CUEVAS, CITY CLERK JULY 91 2024 The small but mighty Clerk's Tea m The City Clerk is appointed by the City Manager to administer democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. -UF ART iT,xa PA 1 TI ■r.�xs ... �... -j YJ �CI �ee--Hv� LlaCOOILK 'TALK` L 655 �I tit �fF« PT y00 I hr. Do/O FOAW pmg�{ io 4f �nyy 10 PAY TAB( _ syJAem w4 i,ar+ iJ - 4 blc PQs«16 � �[N►n��, LU N1 o wu.ot 15 'DA1Ly NF.XT2 V*(Iwa W zN D�N7S �{�oas� LoPw r, paN'f� VDQ �� LA T F ? NffFMCE �� . ul Jam`"' Fl iNS s Public Service -A Balanced Triangle Success in public service requires an even -sided. balanced triangle. The City Council. City Clerk, and City Manager must understand and respect each other's roles and share an obligation in maintaining this balance. City Council - Policy They establish vision and direction for the community-s future City Manager = Product Provides services to the taxpayer that the taxpayer cannot (or will not) provide for themselves CITY COUNCIL Policy CITY MANAGER CITY CLERK Product 1W Process City Clerk = Process Ensures that the decision -making process is transparent to the public; complies with federal, state, and local regulations; and is nronerly recorded 2023-2024 Accomplishments 1. City Clerk obtained a Master Municipal Clerk (MMC) certification through the International Institute of Municipal Clerks 2. Updated City Council Protocols 3. Launched an education on records management 4. Developed an electronic signature policy Responded to over 150 Public Records Act requests 8. Began broadcasting council meetings on YouTube 5. Provided 24/7 online access to campaign 10 statements & officeholder statements 6. Implemented management software to process Public Records Act requests 11. through an online portal Completed a thorough review of records dating back to 1962 to identify the names and years of service of all City Managers Hosted the first City Clerk Open House event to celebrate the 55th Annual Professional Municipal Clerks Week Improved social media presence by increasing the number of social media posts pre- and post -city council meetings 2023-2024 Accomplishments: Records Developed file plans for the Capital Improvement Program (CIP) in our Electronic Records Management System allowing for the scanning and destructic of hundreds of paper records Inventoried and destroyed over 150 boxes Inventoried and destroyed eligible electronic records dating back to 2018 Inventoried and filed Planning Commission permanent records in our Electronic Records Management System for the years 2022-2024 AW owl AL Ab * i 1► N ■■N 03/12/2009 5:48 pm -k: 4 t I ti 'M 1 MVIPPMappd,�Fa Alum - OL Clerk & Council: 33 Agendas Posted 28 meeting minutes 6783 pages of agenda materials 364 staff reports or presentation materials reviewed 106 resolutions reviewed and attested 6 ordinances attested and codified 50 Proclamations and recognitions drafted 475 Contracts reviewed, attested & digitized 2024-2025 Goals Continue to develop staff knowledge to ensure a consistent and reliable level of service. 2. Conduct an election in November 2024 for Districts 1, 3, and 4 Implement software to facilitate City Commissions, Committees, and Boards' recruitment and demographic data Continue overhaul of the Records Management Program Host a Brown Act training for City Councilmembers, commissions, committees, and board members 6. Continue efforts to increase outreach Update the City's Conflict of Interest Code William Bennett Munro "No other office in municipal service has so many contracts. It serves the mayor, the city council, the city manager (when there is one), and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of the city administration this office pulls together.*"' In Municipal Administration, 1934 Comments or Questions? 707-588-2228 130 Avrarn Avenue (M-F 8-5 pm) ciryclerk@rpcity.org www.rpcity.org From: Janet Finney Sent: Friday, June 28, 2024 9:00 AM To: Public Comment Subject: Public Comments EXTERNAL EMAIL The new housing development as well as the downtown planning: Traffic solution comment: If there is any way you could close off Country Club Drive between Expressway and the little bridge where people cross on the walking path by the creek and the back of Valley Village, this would help all of us in these neighborhoods live more peacefully. It's country club between Expressway and Southwest. The traffic is seriously congested, people are taking their lives in danger walking and driving in this area, or crossing due to the SPEED AND CONGESTION. I do hope you can consider this suggestion. Thank you, Janet Finney Sent from my Whone Item 7A CITY BILLS/DEMANDS FOR PAYMENT July 9, 2024 w `� Check Number 600008820 - 600009057 Dated: June 11. 2024 - June 24. 2024 $3, 997.909.73 TOTAL $3,997,909.73 CITY BILLS DEMANDS FOR PAYMENT DATED JUNE 11 2024 THROUGH JUNE 24 2024 yoxxaai Y.,�a e, •l,aO�waa CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008820 06/11/2024 ABM SERVICES INC General Fund Contract -Outside Services 1,464.65 600008820 06/11/2024 ABM SERVICES INC Facilities Internal Service Contract -Outside Services 1,649.15 600008821 06/11/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 5,700.00 600008822 06/11/2024 AT&T MOBILITY General Fund Communication -Phone 1,724.54 600008822 06/11/2024 AT&T MOBILITY Fleet Services ISF Communication -Phone 56.12 600008822 06/11/2024 AT&T MOBILITY Sewer Utility Fund Communication -Phone 28.06 600008822 06/11/2024 AT&T MOBILITY Sewer Utility Fund Communication -Phone 97.99 600008822 06/11/2024 AT&T MOBILITY Water Utility Fund Communication -Phone 209.48 600008822 06/11/2024 AT&T MOBILITY Water Utility Fund Communication -Phone 28.06 600008823 06/11/2024 BARBARA LEACH D.V.M. General Fund Contract -Outside Services 2,551.25 600008823 06/11/2024 BARBARA LEACH D.V.M. Spay and Neuter Fund Contract -Outside Services 146.25 600008824 06/11/2024 BLACK & VEATCH CORPORATION General Fund Deposits -Developer 410.81 600008824 06/11/2024 BLACK & VEATCH CORPORATION General Fund Developer Deposit Expense 410.81 600008824 06/11/2024 BLACK & VEATCH CORPORATION General Fund Other Rev -Developer Deposit (410.81) 600008825 06/11/2024 BLACK SUN BOILERS INC Facilities Internal Service Repair & Maintenance-Fcity 2,275.00 600008826 06/11/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 11,323.52 600008826 06/11/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 371.80 600008826 06/11/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,953.12 600008826 06/11/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,878.20 600008826 06/11/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,279.16 600008827 06/11/2024 CMS COMMUNICATIONS INC Information Technology ISF Equipment, Small Office & Tool 1,139.47 600008828 D6/11/2024 COMCAST General Fund Communication -Phone 176.92 600008829 06/11/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Communication Advertising 165.00 600008830 06/11/2024 CONSOLE VAULT INC General Fund Equipment, Small Office & Tool 6,267.49 600008831 06/11/2024 CULLIGAN General Fund Other Expense 92.00 600008831 06/11/2024 CULLIGAN General Fund Other Expense 92.00 600008832 06/11/2024 FAS TRAK VIOLATION PROCESSING DEPARTMENT General Fund Meeting Expense 34.75 600008832 06/11/2024 FAS TRAK VIOLATION PROCESSING DEPARTMENT General Fund Other Expense 7.00 600008833 06/11/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 150.33 600008834 06/11/2024 GARDENERS AID INC General Fund Other Expense 224.28 600008835 06/11/2024 HILL'S PET NUTRITION SALES INC General Fund Other Exp-Food-Animal Shelter 1,725.62 600008836 06/11/2024 L.N. CURTIS & SONS General Fund Equipment, Small Office & Tool 658.34 600008836 06/11/2024 L.N. CURTIS & SONS General Fund Equipment, Small Office & Tool 2,656.57 600008837 06/11/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 297.17 600009837 06/11/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,111.48 600008837 06/11/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 468.05 600008837 06/11/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 205.08 600008837 06/11/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 780.71 600008838 06/11/2024 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA General Fund Recruitment 472.00 600008839 06/11/2024 TERESA ZWILLINGER General Fund Other Expense 34.86 Page 1 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008840 06/11/2024 TERESA ZWILLINGER General Fund Other Expense 270.00 600008841 06/11/2024 TERESA ZWILLINGER General Fund Other Expense 785.00 600008842 06/11/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 515.66 600008843 06/11/2024 PETALUMA PEOPLE SERVICES CENTER General Fund Contract -Outside Services 65,104.00 600008844 06/11/2024 RECYCLE AWAY LLC Refuse Utility Fund CAP IT Cost Allocation Plan 10,088.51 600008845 06/11/2024 REDWOOD EMPIRE MUNICIPAL INSURANCE FUND General Fund Workers' Comp Claims Reimburs 383.54 600008846 06/11/2024 ROBERT HALF INTERNATIONAL INC General Fund Staffing Temp Contract Srvs 1,589.76 600008847 06/11/2024 TERRY SIMPSON General Fund Recruitment 2,132.24 600008848 06/11/2024 TROPE GROUP INC General Fund Contract -Outside Services 8,019.09 600008848 06/11/2024 TROPE GROUP INC Information Technology ISF Equipment, Small Office & Tool 6,505.42 600008849 06/11/2024 SINDY MCCULLUM Measure M Parks Other Exp-Special Events 1,037.87 600008850 06/11/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing 60.56 600008850 06/11/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase 124.16 600008850 06/11/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase 30.42 600008851 06/13/2024 PAMELA STAFFORD General Fund Contract Services -Instructors 7,716.80 600008852 06/13/2024 LEAF CAPITAL FUNDING LLC Facilities Internal Service Lease -Equipment 3,079.20 600008853 06/13/2024 AT&T General Fund Communication -Phone 166.95 600008854 06/13/2024 AT&T General Fund Communication -Phone 53.30 600008855 06/13/2024 AT&T General Fund Communication -Phone 1,462.21 600008856 06/13/2024 AT&T General Fund Communication -Phone 139.39 600008857 06/13/2024 AT&T General Fund Communication -Phone 82.68 600008858 06/13/2024 AT&T General Fund Communication -Phone 56.69 600008859 06/13/2024 AT&T General Fund Communication -Phone 56.69 600008860 06/13/2024 AT&T General Fund Communication -Phone 377.67 600008861 06/13/2024 AT&T General Fund Communication -Phone 82.69 600008862 06/13/2024 AT&T General Fund Communication -Phone 56.69 600008863 06/13/2024 AT&T General Fund Communication -Phone 29.12 600008864 06/13/2024 AT&T General Fund Communication -Phone 56.69 600008865 06/13/2024 AT&T General Fund Communication -Phone 84.31 600008866 06/13/2024 AT&T General Fund Communication -Phone 40.55 600008867 06/13/2024 AT&T General Fund Communication -Phone 29.12 600008868 06/13/2024 BALIO SOFTWARE US INC RDA -Housing Project Contract -Outside Services 1,800.00 600008869 06/13/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 470.20 600008870 06/13/2024 BKF ENGINEERS CIP Government Capital Projects 5,382.00 600008871 06/13/2024 BREUE & RACE CONSULTING CIP Government Capital Projects 8,118.75 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund General Liab Self Insur'd Loss 4,487.08 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,806.60 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 449.28 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 3,111.68 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,861.08 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 940.68 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,002.00 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,294.76 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 9,266.92 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 278.72 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 139.36 600008872 06/13/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 627.12 Page 2 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008873 06/13/2024 CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA General Fund Contract -Outside Services 48,188.88 600008874 06/13/2024 CELESTE SUTTER General Fund Deferred Inflows 6,980.00 600008874 06/13/2024 CELESTE SUTTER General Fund Program Revenue -Box Office (698.00) 600008875 06/13/2024 CELLCO PARTNERSHIP Water Utility Fund Communication -Phone 97.90 600008875 06/13/2024 CELLCO PARTNERSHIP Recycled Water Utility Fund Contract -Outside Services 3.79 600008876 06/13/2024 COMCAST General Fund Communication -Phone 139.67 600008877 06/13/2024 COMCAST General Fund Communication -Phone 176.05 600008878 06/13/2024 COMCAST General Fund Communication -Phone 558.83 600008879 06/13/2024 COMCAST BUSINESS General Fund Communication -Phone 148.38 600008879 06/13/2024 COMCAST BUSINESS General Fund Communication -Phone 547.88 600008880 06/13/2024 FASTENAL General Fund Other Expense 180.00 600008880 06/13/2024 FASTENAL General Fund Other Expense 228.00 600008880 06/13/2024 FASTENAL General Fund Other Expense 206.00 600008880 06/13/2024 FASTENAL General Fund Other Expense 254.78 600008880 06/13/2024 FASTENAL General Fund Other Expense 291.47 600008880 06/13/2024 FASTENAL General Fund Other Expense 50.45 600008880 06/13/2024 FASTENAL General Fund Other Expense 155.54 600008880 06/13/2024 FASTENAL General Fund Other Expense 180.00 600008880 06/13/2024 FASTENAL General Fund Other Expense 228.01 600008880 06/13/2024 FASTENAL General Fund Other Expense 254.78 600008880 06/13/2024 FASTENAL General Fund Other Expense 291.47 600008880 06/13/2024 FASTENAL General Fund Other Expense 50.00 600008880 06/13/2024 FASTENAL General Fund Other Expense 100.00 600008880 06/13/2024 FASTENAL General Fund Other Expense 67.15 600008880 06/13/2024 FASTENAL Fleet Services ISF Hazard Material 435.80 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 353.12 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 165.67 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 405.15 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 267.90 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 1,319.23 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 194.00 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 342.26 600008880 06/13/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 2,495.22 600008880 06/13/2024 FASTENAL Water Utility Fund Other Expense 193.60 600008880 06/13/2024 FASTENAL Water Utility Fund Other Expense 228.00 600008880 06/13/2024 FASTENAL Water Utility Fund Other Expense 206.38 600008880 06/13/2024 FASTENAL Water Utility Fund Other Expense 254.78 600008880 06/13/2024 FASTENAL Water Utility Fund Other Expense 291.47 600008880 06/13/2024 FASTENAL Water Utility Fund Other Expense 100.00 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 57.27 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 253.69 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 241.24 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Equipment, Small Office & Tool 125.57 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Equipment, Small Office & Tool 270.17 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 104.40 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 7.19 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 150.19 Page 3 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 134.79 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 507.46 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 186.32 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 23.68 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 41.19 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 320.70 600008881 06/13/2024 FRIEDMAN'S HOME IMPROVEMENT Water Utility Fund Repair & Maintenance 54.65 600008882 06/13/2024 GRAINGER INC General Fund General Liab Minor Claim Damag 184.94 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Maintenance -Janitorial 39.96 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 42.39 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 28.10 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 100.97 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 35.66 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 322.59 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 37.25 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 262.15 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 105.42 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 199.94 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 26.46 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 90.81 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 17.66 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 199.72 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 22.85 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 15.68 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 178.02 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 217.26 600008882 06/13/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 129.16 600008882 06/13/2024 GRAINGER INC Water Utility Fund Equipment, Small Office & Tool 66.93 600008883 06/13/2024 HOMEFIRST OF SANTA CLARA COUNTY Homeless Contract -Outside Services 213,199.28 600008884 06/13/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 7,685.40 600008885 06/13/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab: Sales Tax 0.08 600008885 06/13/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.08) 600008885 06/13/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 34.26 600008886 06/13/2024 ALLYSON WARD General Fund Travel and Training 90.00 600008887 06/13/2024 CECILIA ELLIS General Fund Tuition Reimbursement 326.50 600008888 06/13/2024 EDUARDO PEREZ General Fund Uniform - Purchase 337.80 600008889 06/13/2024 JEAN LESTANGUET Facilities Internal Service Benefits -Vision 146.97 600008890 06/13/2024 JOSEPH HANSON General Fund Benefits -Vision 150.00 600008891 06/13/2024 JUSTIN BRANDT General Fund Tuition Reimbursement 1,344.39 600008892 06/13/2024 MATTHEW MARTY General Fund Travel and Training 60.00 600008893 06/13/2024 MATTHEW SNODGRASS General Fund Travel and Training 210.74 600008894 06/13/2024 MATTHEW SNODGRASS General Fund Tuition Reimbursement 614.87 600008895 06/13/2024 SARA FRASER General Fund Travel and Training 140.00 600008896 06/13/2024 VINCENT NEUMAN General Fund Travel and Training 90.00 600008897 06/13/2024 ZACHARY MORROW General Fund Tuition Reimbursement 237.99 600008898 06/13/2024 Elizabeth Espinosa General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600008899 06/13/2024 Lucas Knoepfle General Fund Fee -Building Inspection 139.00 Page 4 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008900 06/13/2024 SKYVIEW TREE EXPERTS INC CIP Government Capital Projects 16,515.00 600008901 06/13/2024 SOILAND CO INC General Fund Othr Accrued Liab.-Sales Tax (5.31) 600008901 06/13/2024 SOILAND CO INC Water Utility Fund Other Exp-Repair System 5.31 600008901 06/13/2024 SOILAND CO INC Water Utility Fund Other Exp-Repair System 59.00 600008902 06/13/2024 SONIC) LLC General Fund Other Expense 750.00 600008903 06/13/2024 TEAM GHILOTTI INC CIP Sewer Capital Projects 1,091,142.82 600008903 06/13/2024 TEAM GHILOTTI INC CIP Water Capital Projects 17,915.33 600008904 06/13/2024 MCCLOUD AND PICCHI ENTERPRISES INC General fund Other Exp-Special Events 850.00 600008905 06/13/2024 UNITED RENTALS NORTH AMERICAN INC General Fund Rental -Equipment 1,039.86 600008906 06/13/2024 UNSHELTERED FRIENDS OUTREACH General Fund Contract -Outside Services 3,000.00 600008906 06/13/2024 UNSHELTERED FRIENDS OUTREACH General fund Contract -Outside Services 3,000.00 600008907 06/13/2024 US BANK General Fund Othr Accrued Liab-P Card 22,668.91 600008908 06/13/2024 US BANK General Fund Othr Accrued Liab-P Card 22,694.90 600008909 06/13/2024 US BANK General Fund Othr Accrued Liab-P Card 24,297.92 600008910 06/13/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows (411.60) 600008910 06/13/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 4,116.00 600008910 06/13/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 1,814.00 600008910 06/13/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 2,476.00 600008910 06/13/2024 VICTORIA SUEMNICHT General Fund Program Revenue -Box Office (181.40) 600008910 06/13/2024 VICTORIA SUEMNICHT General Fund Program Revenue -Box Office (247.60) 600008911 06/13/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Other Expense 92.72 600008911 06/13/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Other Expense 55.27 600008912 06/13/2024 WILBUR-ELLIS HOLDINGS INC CIP Government Capital Projects 2,114.43 600008913 06/13/2024 GCP WW HOLDCO LLC Sewer Utility Fund Uniform - Purchase 175.00 600008913 06/13/2024 GCP W W HOLDCO LLC Water Utility Fund Uniform - Purchase 175.00 600008913 06/13/2024 GCP W W HOLDCO LLC Water Utility Fund Uniform - Purchase 300.00 600008914 06/17/2024 DAVID MOHLE General Fund Other Exp-Special Events 266.12 600008914 06/17/2024 DAVID MOHLE Measure M Parks Other Exp-Special Events 21.80 600008914 06/17/2024 DAVID MOHLE Measure M Parks Other Exp-Special Events 87.20 600008915 06/17/2024 ACCESS CIG LLC Facilities Internal Service Contract -Outside Services 64.37 600008915 06/17/2024 ACCESS CIG LLC Facilities Internal Service Contract -Outside Services 6437 600008916 06/17/2024 AIA GIANOLA-NORRIS Measure M Parks Other Exp-Special Events 200.00 600008917 06/17/2024 AT&T General Fund Communication -Phone 277.27 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 395.20 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 1,482.00 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 247.00 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 1,100.32 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 395.20 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 1,482.00 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 247.00 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 1,100.32 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (395.20) 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (1,482.00) 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (247.D0) 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General fund Other Rev -Developer Deposit (1,100.32) 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 336.96 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,956.24 Page 5 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 24,220.86 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,820.00 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 254.80 600008918 06/17/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Non -Capital Projects 336.96 600008919 06/17/2024 BURTON'S FIRE INC Fleet Services ISF Fleet Veh Repairs for Fire 275.92 600008920 06/17/2024 CELESTE SUTTER General Fund Deferred Inflows 19,980.00 600008920 06/17/2024 CELESTE SUTTER General Fund Program Revenue -Box Office (1,998.00) 600008921 06/17/2024 CHALLENGE SONOMA ADVENTURE ROPES COURSE INC General Fund Travel and Training 500.00 600008922 06/17/2024 CITY MANAGEMENT ADVISORS LLC General Fund Recruitment 9,000.00 600008923 06/17/2024 CITY OF HEALDSBURG General Fund City Council DlExp 65.00 600008923 06/17/2024 CITY OF HEALDSBURG General Fund City Council D2Exp 65.00 600008923 06/17/2024 CITY OF HEALDSBURG General Fund City Council D3Exp 65.00 600008923 06/17/2024 CITY OF HEALDSBURG General Fund City Council D5Exp 65.00 600008923 06/17/2024 CITY OF HEALDSBURG General Fund Meeting Expense 65.00 600008923 06/17/2024 CITY OF HEALDSBURG General Fund Meeting Expense 130.00 600008924 06/17/2024 CITY OF SANTA ROSA Sewer Utility Fund Laguna Plant & SubRegional Exp 1,007,260.14 600008924 06/17/2024 CITY OF SANTA ROSA Public Facility Finance DevFee Laguna Plant & SubRegional Exp 71,175.48 600008925 06/17/2024 CM TAYLOR ELECTRICAL CONTRACTORS INC Facilities Internal Service Repair & Maintenance-Fclty 7,693.00 600008926 06/17/2024 COAR DESIGN GROUP CIP Government Non -Capital Projects 424.00 600008926 06/17/2024 COAR DESIGN GROUP CIP Sewer Capital Projects 5,748.30 600008926 06/17/2024 COAR DESIGN GROUP CIP Water Capital Projects 5,748.30 600008927 06/17/2024 COASTLAND CIVIL ENGINEERING INC CIP Sewer Capital Projects 6,972.50 600008928 06/17/2024 CSG CONSULTANTS INC General Fund Contract -Outside Services 1,004.00 600008928 06/17/2024 CSG CONSULTANTS INC General Fund Deposits -Developer 100.00 600008928 06/17/2024 CSG CONSULTANTS INC General Fund Deposits -Developer 574.00 600008928 06/17/2024 CSG CONSULTANTS INC General Fund Developer Deposit Expense 100.00 600008928 06/17/2024 CSG CONSULTANTS INC General Fund Developer Deposit Expense 574.00 600008928 06/17/2024 CSG CONSULTANTS INC General Fund Other Rev -Developer Deposit (100.00) 600008928 06/17/2024 CSG CONSULTANTS INC General Fund Other Rev -Developer Deposit (574.00) 600008929 06/17/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 6,244.04 600008929 06/17/2024 DC ELECTRIC GROUP INC CIP Government Capital Projects 10,455.00 600008930 06/17/2024 DEBORAH YACOBELLIS General Fund Contract -Outside Services 1,077.50 600008931 06/17/2024 DELL MARKETING LP Information Technology ISF Equipment, Small Office & Tool 3,555.01 600008932 06/17/2024 DEPT OF JUSTICE General Fund Recruitment 706.00 600008933 06/17/2024 DUDEK General Fund Deposits -Developer 1,593.75 600008933 06/17/2024 DUDEK General Fund Developer Deposit Expense 1,593.75 600008933 06/17/2024 DUDEK General Fund Other Rev -Developer Deposit (1,593.75) 600008934 06/17/2024 ELLIS FLOORING INC CIP Government Retention Payable 659.19 600008935 06/17/2024 FASTENAL General Fund Other Expense 208.67 600008935 06/17/2024 FASTENAL General Fund Other Expense 180.00 600008935 06/17/2024 FASTENAL General Fund Other Expense 313.49 600008935 06/17/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 547.62 600008935 06/17/2024 FASTENAL Water Utility Fund Other Expense 180.00 600008936 06/17/2024 FIRST RESPONDERS RESILIENCY INC General Fund Travel and Training 250.00 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Equipment, Small Office & Tool 35.32 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Equipment, Small Office & Tool 269.74 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 42.11 Page 6 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 65.40 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 394.17 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 253.69 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 36.41 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 37.25 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 24.26 600008937 06/17/2024 FRIEDMAN'S HOME IMPROVEMENT Water Utility Fund Fuel 54.23 600008938 06/17/2024 GARY STANFORD JR Measure M Parks Other Exp-Special Events 2D0.00 600008939 D6/17/2024 GHD INC CIP Government Capital Projects 25,733.36 600008939 D6/17/2024 GHD INC CIP Government Capital Projects 67,537.60 600008939 06/17/2024 GHD INC CIP Government Capital Projects 6,730.01 600008940 06/17/2024 GRAINGER INC General Fund Equipment, Small Office & Tool 1,636.64 600008940 06/17/2024 GRAINGER INC General Fund Other Expense 30.05 600008941 06/17/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 1,160.00 600008941 06/17/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 16,682.50 600008941 06/17/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 1,160.00 600008941 06/17/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 16,682.50 600008941 06/17/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (1,160.00) 600008941 06/17/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (16,682.50) 600008942 06/17/2024 GRUTMAN LAW APC General Fund General Liab Self Insur'd Loss 6,545.00 600008943 06/17/2024 ROBERT 11TO General Fund Contract Services -Instructors 312.00 600008944 D6/17/2024 JULIE ANN DORMIRE Measure M Parks Other Exp-Special Events 2D0.00 600008945 06/17/2024 JYOTI M MCCALL General Fund Contract Services -Instructors 338.00 600008946 06/17/2024 MOVEMENT LAB-BERNADETTE ALVERIO General Fund Deferred Inflows 24,146.00 600008946 06/17/2024 MOVEMENT LAB-BERNADETTE ALVERIO General Fund Program Revenue -Box Office (2,414.60) 600008947 06/17/2024 MTM RECOGNITION CORPORATION General Fund Uniform - Purchase 1,873.09 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.11 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.06 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.08 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.62 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.53 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.05 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.02 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.31 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.28 600008948 06/17/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab: Sales Tax 0.16 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire (0.06) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 26.83 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire (0.53) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 232.00 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 412.57 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire (0.31) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 132.61 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire (0.28) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 122.41 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire (0.16) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 70.77 Page 7 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.05) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 20.41 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.02) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 7.46 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for RPCC (0.11) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for RPCC 50.10 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.08) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 38.08 600008948 D6/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.62) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 270.34 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (54.00) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 0.01 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.01) 600008948 06/17/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 5.22 600008949 06/17/2024 NEON ONE General Fund Bank & Merchant Fees 5,990.55 600008950 06/17/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 1,111.36 600008950 06/17/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 1,397.80 600008951 06/17/2024 NORTH BAY PROFESSIONAL OFFICIAL'S INC General Fund Contract -Outside Services 2,821.00 600008952 06/17/2024 ERIC MATZEN General Fund Travel and Training 438.79 600008953 06/17/2024 MATTHEW MARTY General Fund Tuition Reimbursement 549.66 600008954 06/17/2024 MCKENNA ANDRADE General Fund Tuition Reimbursement 449.28 600008955 06/17/2024 REBECCA SOTELO General Fund Tuition Reimbursement 379.50 600008956 06/17/2024 REBECCA SOTELO General Fund Travel and Training 259.00 600008957 06/17/2024 SCOTT BRANDEBURG General Fund Uniform - Purchase 350.00 600008958 06/17/2024 CHRISTOPHER FOLLEN General Fund Deposits -Animal Shelter 95.00 600008959 06/17/2024 DAVID ROBERTS General Fund Deposits -Animal Shelter 95.00 600008960 06/17/2024 ROSEMARY MOJICA Sewer Utility Fund Conservation Measures 225.00 600008960 06/17/2024 ROSEMARY MOJICA Water Utility Fund Conservation Measures 225.00 600008961 06/17/2024 Alex Cordova General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00 600008962 06/17/2024 Amanda Coba Water Utility Fund AR-UB Residential 10.41 600008963 06/17/2024 Annette C. Schoen General Fund Othr Accrued Liab: PrkRec Rfnd 100.00 600008964 06/17/2024 Daniel Hiltebrand Water Utility Fund AR-UB Residential 10.45 600008965 06/17/2024 Donna Gomes Water Utility Fund AR-UB Residential 329.50 600008966 06/17/2024 Erika Juarez General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00 600008967 06/17/2024 Jerry Johnson Water Utility Fund AR-UB Residential 57.34 600008968 06/17/2024 Krista Boyd General Fund Othr Accrued Liab: PrkRec Rfnd 100.00 600008969 06/17/2024 Lilian Menjivar General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600008970 06/17/2024 MATTHEW JOHNSON Water Utility Fund AR-UB Residential 10.11 600008971 06/17/2024 Melanie Contreras General Fund Othr Accrued Liab.-PrkRec Rfnd 60.00 600008972 06/17/2024 Meredith Keena General Fund Othr Accrued Liab: PrkRec Rfnd 100.00 600008973 06/17/2024 Natalie Hankins Water Utility Fund AR-UB Residential 36.14 600008974 06/17/2024 Pablo Robles Water Utility Fund AR-UB Residential 26.09 600008975 06/17/2024 Philip Bisio Water Utility Fund AR-UB Residential 11.84 600008976 06/17/2024 Rebecca Sandoval Young General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00 600008977 06/17/2024 Robert Hunt Water Utility Fund AR-UB Residential 87.25 600008978 06/17/2024 Sonoma County Stompers Walking Club General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00 600008979 06/17/2024 YEU CUT IT General Fund AR -Business License 130.80 Page 8 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600008979 06/17/2024 YEU CUT IT General Fund AR -Business License 102.00 600008980 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,251.40 600008981 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 12,490.54 600008982 06/17/2024 PACIFIC GAS&ELECTRIC General Fund Utility -Electric 57.57 600008983 06/17/2024 PACIFIC GAS&ELECTRIC General Fund Utility -Electric 5,244.18 600008984 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Non -Capital Projects 23.82 600008985 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,453.94 600008985 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,453.94 600008985 06/17/2024 PACIFIC GAS & ELECTRIC Sewer Utility Fund Utility -Electric 10,531.09 600008985 06/17/2024 PACIFIC GAS & ELECTRIC Water Utility Fund Utility -Electric 46,546.25 600008986 06/17/2024 PACIFIC GAS &ELECTRIC General Fund Utility -Electric 299.09 600008986 06/17/2024 PACIFIC GAS&ELECTRIC General Fund Utility -Electric 522.21 600008986 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 2,510.90 600008986 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,122.04 600008987 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 5,690.59 600008988 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Debt -Principal 3,505.36 600008988 06/17/2024 PACIFIC GAS&ELECTRIC General Fund Utility -Electric 1,089.87 600008988 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 407.43 600008988 06/17/2024 PACIFIC GAS&ELECTRIC General Fund Utility -Electric 1,093.21 600008988 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 13,961.72 600008988 06/17/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 2,599.47 600008989 06/17/2024 PETALUMA PEOPLE SERVICES CENTER General Fund Contract -Outside Services 66,530.00 600008990 06/17/2024 PHILLIP PERCY WILLIAMS Measure M Parks Other Exp-Special Events 200.00 600008991 06/17/2024 R3 CONSULTING GROUP Refuse Utility Fund Contract -Outside Services 8,726.25 600008992 06/17/2024 REDWOOD LOCK INC Fleet Services ISF Fleet Veh Repairs for IDS 10.90 600008993 06/17/2024 RYAN GAVIN DUNNIGAN General Fund Recruitment 625.00 600008993 06/17/2024 RYAN GAVIN DUNNIGAN General Fund Recruitment 625.00 600008993 06/17/2024 RYAN GAVIN DUNNIGAN General Fund Recruitment 975.00 600008994 06/17/2024 SANDI CIVIL ENGINEERS PLANNERS CIP Water Capital Projects 58,981.45 600008995 06/17/2024 SANTA ROSA JUNIOR COLLEGE General Fund Travel and Training 226.00 600008996 06/17/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 537.12 600008996 06/17/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 141.92 600008996 06/17/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 526.15 600008996 06/17/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 392.92 600008996 06/17/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 239.09 600008996 06/17/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 798.19 600008996 06/17/2024 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 419.25 600008997 06/17/2024 SHARON GRIFFITH Measure M Parks Other Exp-Special Events 200.00 600008998 06/17/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 483.17 600008998 06/17/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 947.27 600008998 06/17/2024 SHUMS CODAASSOCIATES INC General Fund Contract -Outside Services 9,185.13 600008998 06/17/2024 SHUMS CODAASSOCIATES INC General Fund Contract -outside Services 120.00 600008999 06/17/2024 SONOMA COUNTY ENVIRONMENTAL HEALTH & SAFETY General Fund License & Permit 837.00 600008999 06/17/2024 SONOMA COUNTY ENVIRONMENTAL HEALTH & SAFETY General Fund License & Permit 837.00 600008999 06/17/2024 SONOMA COUNTY ENVIRONMENTAL HEALTH & SAFETY General Fund License & Permit 837.00 600009000 06/17/2024 SONOMA MARIN ELECTRIC INC CIP Sewer Capital Projects 87,000.00 600009001 06/17/2024 STEPHEN PYE Graton Supplemental Contract -Outside Services 2,510.00 Page 9 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009001 06/17/2024 STEPHEN PYE Graton Supplemental Contract -Outside Services 5,130.00 600009001 06/17/2024 STEPHEN PYE Graton Supplemental Contract -Outside Services 5,800.00 600009001 06/17/2024 STEPHEN PYE Graton Supplemental Contract -Outside Services 8,310.00 600009001 06/17/2024 STEPHEN PYE Graton Supplemental Contract -Outside Services 5,020.00 600009002 06/17/2024 STEVEN FOGLE General Fund Recruitment 2,150.00 600009003 06/17/2024 STEVEN GROVER AND ASSOCIATES CIP Government Capital Projects 30,230.50 600009003 06/17/2024 STEVEN GROVER AND ASSOCIATES CIP Government Capital Projects 42,715.75 600009004 06/17/2024 STUDIO FUWAFUWA Measure M Parks Other Exp-Special Events 87.50 600009005 06/17/2024 SUZANNE BONTEMPO General Fund Contract -Outside Services 398.14 600009006 06/17/2024 THE RENTAL PLACE Measure M Parks Other Exp-Special Events 500.00 600009007 06/17/2024 TINA TUTTLE General Fund Contract Services -Instructors 604.50 600009008 06/17/2024 THYSSENKRUPP ELEVATOR CORPORATION Facilities Internal Service Repair & Maintenance-Fclty 840.00 600009009 06/17/2024 TROPE GROUP INC General Fund Equipment, Small Office & Tool 2,279.24 600009010 06/17/2024 NORTH BAY BOHEMIAN General Fund Communication Advertising 291.60 600009010 06/17/2024 NORTH BAY BOHEMIAN General Fund Communication Advertising 291.60 600009011 06/17/2024 WEST MARINE PRO Water Utility Fund Repair & Maintenance 28.38 600009012 06/17/2024 WYATT IRRIGATION CO General Fund Other Expense 185.08 6000O9012 06/17/2024 WYATT IRRIGATION CO General Fund Other Expense 409.21 600009013 06/18/2024 BRINK'S INC General Fund Bank & Merchant Fees 2,707.43 600009013 06/18/2024 BRINK'S INC Sewer Utility Fund Bank & Merchant Fees 220.38 600009013 06/18/2024 BRINK'S INC Water Utility Fund Bank & Merchant Fees 220.37 600009014 06/20/2024 ALL OVER AGAIN PRODUCTIONS LLC General Fund Deferred Inflows 12,207.00 600009014 06/20/2024 ALL OVER AGAIN PRODUCTIONS LLC General Fund Program Revenue -Box Office (1,220.70) 600009015 06/20/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 502.10 600009016 06/20/2024 AUTO-CHLOR SYSTEM OF NORTHERN CA INC General Fund Contract -Outside Services 249.88 600009017 06/20/2024 CA DEPARTMENT OF TECHNOLOGY Information Technology ISF Internet & Broadband 4,344.66 600009018 06/20/2024 CITY MANAGEMENT ADVISORS LLC General Fund Recruitment 9,000.00 600009019 06/20/2024 DATA TICKET INC General Fund Contract -Outside Services 100.19 600009020 06/20/2024 FEDERAL EXPRESS CORPORATION General Fund Other Expense 17.56 600009020 06/20/2024 FEDERAL EXPRESS CORPORATION General Fund Recruitment 67.90 600009021 06/20/2024 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 518.64 600009022 06/20/2024 GRAINGER INC General Fund Equipment, Small Office & Tool 218.00 600009022 06/20/2024 GRAINGER INC General Fund Other Expense 4.58 600009022 06/20/2024 GRAINGER INC Fleet Services ISF Other Expense 17.52 600009022 06/20/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 10.31 600009022 06/20/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 389.45 600009022 06/20/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 30.08 600009022 06/20/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 33.78 600009022 06/20/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 445.58 600009022 06/20/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 61.87 600009022 06/20/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 6.45 600009022 06/20/2024 GRAINGER INC Facilities Internal service Repair & Maintenance-Fclty 185.96 600009023 06/20/2024 HINDERLITER DE LLAMAS AND ASSOCIATES General Fund Contract -Outside Services 600.00 600009023 06/20/2024 HINDERLITER DE LLAMAS AND ASSOCIATES General Fund Contract -Outside Services 1,650.00 600009023 06/20/2024 HINDERLITER DE LLAMAS AND ASSOCIATES General Fund Contract -Outside Services 1,650.00 600009024 06/20/2024 JAKE WATERMAN General Fund Contract Services -Instructors 2,587.20 600009025 06/20/2024 MUNICIPAL EMERGENCY SERVICES INC General Fund Other Exp-Structural Fire PPE 793.68 Page 10 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009026 06/20/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.07 600009026 06/20/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.07) 600009026 06/20/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 30.38 600009026 06/20/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 80.82 600009027 06/20/2024 ELIZABETH MACHADO General Fund License & Permit 40.00 600009028 06/20/2024 ELIZABETH MACHADO General Fund Travel and Training 20.10 600009029 06/20/2024 ELIZABETH MACHADO General Fund Travel and Training 270.00 600009030 06/20/2024 ELIZABETH MACHADO General Fund Meeting Expense 49.21 600009031 06/20/2024 NARGIZA RAKHIMI General Fund Travel and Training 55.00 600009032 06/20/2024 TYLER ROSENTRETER General Fund Benefits -Vision 63.22 600009033 06/20/2024 CableCom General Fund Fee -Engineering Flat 1,457.10 600009034 06/20/2024 Dan Annis General Fund Permit Fire Plan Check 261.60 600009035 06/20/2024 Mike Mullen General Fund Permit Building Plan Check 185.00 600009036 06/20/2024 PACE SUPPLY General Fund Other Expense 245.81 600009036 06/20/2024 PACE SUPPLY Sewer Utility Fund Repair & Maintenance 0.12 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 10.55 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 12.56 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 22.29 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 0.30 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System (6.56) 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 327.75 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System (3.50) 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 174.80 600009036 06/20/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 1,758.93 600009037 06/20/2024 PETALUMA COMMUNITY ACCESS General Fund Contract -Outside Services 956.25 600009038 06/20/2024 RICHARD W PAYNE 1R Measure M Parks Other Exp-Special Events 500.00 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,512.61 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,606.35 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,305.72 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009039 06/20/2024 SMALL BEGINNINGS LLC General Fund Uniform - Purchase 1,551.85 600009040 06/20/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 2,596.00 600009040 06/20/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 9,759.00 600009040 06/20/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 3,402.00 600009040 06/20/2024 VICTORIA SUEMNICHT General Fund Program Revenue -Box Office (259.60) 600009040 06/20/2024 VICTORIA SUEMNICHT General Fund Program Revenue -Box Office (975.90) 600009040 06/20/2024 VICTORIA SUEMNICHT General Fund Program Revenue -Box Office (340.20) 600009041 06/21/2024 ACCESS CIG LLC General Fund Contract -Outside Services 128.73 600009042 06/21/2024 BRADY INDUSTRIES NORCAL, LLC General Fund Other Expense (279.62) Page 11 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009042 06/21/2024 BRADY INDUSTRIES NORCAL, LLC General Fund Other Expense 154.58 600009042 06/21/2024 BRADY INDUSTRIES NORCAL, LLC General Fund Other Expense 8.62 600009042 06/21/2024 BRADY INDUSTRIES NORCAL, LLC General Fund Othr Accrued Liah: Sales Tax 0.29 600009042 06/21/2024 BRADY INDUSTRIES NORCAL, LLC Facilities Internal Service Equipment, Small Office & Tool 64.38 600009042 06/21/2024 BRADY INDUSTRIES NORCAL, LLC Facilities Internal Service Maintenance -Janitorial (0.29) 600009042 06/21/2024 BRADY INDUSTRIES NORCAL, LLC Facilities Internal Service Maintenance -Janitorial 63.11 600009043 06/21/2024 BRELJE & RACE LABORATORIES INC Water Utility Fund Contract -Outside Services 42.00 600009044 06/21/2024 BURTON'S FIRE INC Fleet Services ISF Fleet Veh Repairs for Fire 404.31 600009045 06/21/2024 CDW GOVERNMENT Information Technology ISF Repair & Maintenance 2,271.35 600009046 06/21/2024 DAIOHS USA INC General Fund Other Expense 90.20 600009047 06/21/2024 DELL MARKETING LP General Fund Equipment, Small Office & Tool 1,394.25 600009047 06/21/2024 DELL MARKETING LP Information Technology ISF Equipment, Small Office & Tool 1,059.37 600009048 06/21/2024 FASTENAL General Fund Equipment, Small Office & Tool 30,301.97 600009049 06/21/2024 FOLSOM LAKE FORD INC General Fund Capital Asset -Vehicles 54,976.77 600009049 06/21/2024 FOLSOM LAKE FORD INC General Fund Capital Asset -Vehicles 54,976.77 600009049 06/21/2024 FOLSOM LAKE FORD INC General Fund Capital Asset -Vehicles 54,976.77 600009049 06/21/2024 FOLSOM LAKE FORD INC General Fund Capital Asset -Vehicles 54,976.77 600009049 06/21/2024 FOLSOM LAKE FORD INC General Fund Capital Asset -Vehicles 54,976.77 600009049 06/21/2024 FOLSOM LAKE FORD INC General Fund Capital Asset -Vehicles 54,976.77 6000090SO 06/21/2024 GRAINGER INC General Fund Other Expense 203.64 600009050 06/21/2024 GRAINGER INC General Fund Other Expense 6.21 600009050 06/21/2024 GRAINGER INC Fleet Services ISF Other Expense 26.37 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Maintenance -Janitorial 50.69 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 15.19 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 23.07 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 166.31 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 94.03 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 222.70 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 750.51 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 116.10 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 38.17 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 607.72 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 22.94 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 48.06 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 10.15 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 25.15 600009050 06/21/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fcity 59.44 600009050 06/21/2024 GRAINGER INC Sewer Utility Fund Equipment, Small Office & Tool 391.42 600009050 06/21/2024 GRAINGER INC Water Utility Fund Equipment, Small Office & Tool 98.24 600009050 06/21/2024 GRAINGER INC Water Utility Fund Office Expense 59.36 600009051 06/21/2024 HINDERLITER DE LLAMAS AND ASSOCIATES General Fund Contract -Outside Services 600.00 600009052 06/21/2024 OFFICE DEPOT General Fund Office Expense 374.22 600009053 06/21/2024 PETERSON POWER SYSTEMS INC Fleet Services ISF Contract -Outside Services 947.70 600009053 06/21/2024 PETERSON POWER SYSTEMS INC Fleet Services ISF Contract -Outside Services 949.05 600009053 06/21/2024 PETERSON POWER SYSTEMS INC Fleet Services ISF Contract -Outside Services 1,227.70 600009053 06/21/2024 PETERSON POWER SYSTEMS INC Fleet Services ISF Contract -Outside Services 1,227.70 600009054 06/21/2024 REDWOOD LOCK INC Facilities Internal Service Repair & Maintenance-Fclty 160.00 Page 12 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009055 06/21/2024 ROBERT HALF INTERNATIONAL INC General Fund Staffing Temp Contract Srvs 1,987.20 600009055 06/21/2024 ROBERT HALF INTERNATIONAL INC General Fund Staffing Temp Contract Srvs 1,962.36 600009056 06/21/2024 ROTO-ROOTER Facilities Internal Service Repair & Maintenance-Fclty 1,335.00 600009057 06/21/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Fleet Veh Repairs for DS 70.00 600009057 06/21/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Fleet Veh Repairs for Parks 231.87 3,997,909.73 Page 13 of 13 ROHNERT PARK FINANCING AUTHORITY CASH REPORT TO: The Chair and Board Members of the FROM: Betsy Howze, Interim Finance Director Rohnert Park Financing Authority Marcela Piedra, City Manager Prepared By: William Tarrant DATE: July 2, 2024 CASH BALANCES AS OF September 30, 2023 2017 Sewer System Revenue Refunding Bonds: Revenue Refunding Bonds TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 76.89 $ 76.89 CASH DISTRIBUTION AS OF SEPTEMBER 30, 2023 CASH HELD BY FISCAL AGENTS: Maturity Interest Source of Investment Institution Date Rate Par Value Market Value Valuation 2017 Sewer System Revenue Refunding Bonds: Payment Fund Revenue Refunding Fund Interest Fund: First American Treasury Oblig Total 2017 Sewer System Revenue Refunding Bonds Fund Note (1) N/A 0 000% $ N/A 5.228% 76.89 7689 Note (1) $ 7689 $ 76.89 $ 76.89 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $ 76.89 Investment Yield for SEPTEMBER 30, 2023 5.228% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021 Note (1) The source of valuation for this investment is the month end Union Bank Trust Statements The Par Value and Market Value are typically the same as interest is credited and paid monthly HOUSING SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chair and Members of the Community FROM: Betsy Howze, Interim Finance Director Housing Successor Agency of the City of Rohnert Park Marcela Piedra, City Manager Prepared By: William Tarrant DATE: July 2, 2024 CASH BALANCES AS OF September 30, 2023 Low & Moderate Income Housing $ 1,109,647.87 TOTAL HOUSING SUCCESSOR AGENCY CASH $ 1,109,647.87 CASH DISTRIBUTION AS OF SEPTEMBER 30, 2023 Interest Accounts: Rate City Managed Pooled Rate 2.722% TOTAL HOUSING SUCCESSOR AGENCY CASH Investment Yield for SEPTEMBER 30, 2023 2.722% $ 1,109,647.87 $ 1,109,647.87 INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Housing Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021. The funds to meet the agency's expenditures will be determined by the State Department of Finance. REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chair and Members of the Community Redevelopment Successor Agency of the City of Rohnert Park Marcella Piedra, City Manager CASH BALANCES AS OF September 302023 RPTTF Funds (1) Debt Service Reserve Fund (1999 TABs) (2) Debt Service Fund (2007R TABs) (1) Debt Service Fund (2018 A & B TABs) (1) FROM: Betsy Howze Interim Finance Director Prepared By: William Tarrant DATE: July 2, 2024 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves. $ 5,633,190.75 1,839,999.05 1.01 1,193.38 $ 7,474,384.19 CASH DISTRIBUTION AS OF SEPTEMBER 30, 2023 Interest Accounts: Rate City Managed Pooled Rate 2 722% $ 5,633,190.75 CASH HELD BY FISCAL AGENTS: Source of Investment Maturity Interest Investment Institution Type Date Rate Par Value Market Value Valuation 1999 TAB'S: US Bank -Trustee 1999 Tax Allocation Bonds Interest Fund Blackrock Prov Tfund Treas. Note N/A 5.23% $ 798,525.20 $ 798,525.20 1999 Tax Allocation Bonds PrincipalFund: Blackrock Prov Tfund Treas Note N/A 5.23% 445.60 445.60 Note (2) 1999 Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas. Note N/A 0.00% - - Note (1) 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Treas Note N/A 5.23% 1,041,028.25 1,041,028.25 Note (1) Total 1999 Tax Allocation Bonds Fund $ 1,839,99905 $ 1,839,999.05 1,839,999.05 2007R TAB'S US Bank -Trustee 2007R Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas Note N/A 4 98% $ 0.01 $ 001 Note (1) 2007R Tax Allocation Bonds Redemption Fund: Blackrock Prov Tfund Treas Note N/A 4.98% 1.00 1 00 Note (1) Total 2007R Tax Allocation Bonds Fund $ 1 01 $ 1 01 1.01 2018A & 2018B TAB'S US Bank -Trustee 2018A Tax Allocation Refunding Bonds Fund Interest Account First American Treasury Oblig Fd Cl Treas. Note N/A 5 01 % $ 1,192.38 $ 1,192 38 Note (1) 2018A Tax Allocation Refunding Bonds Fund Reserve Sub Account Build America Mutual Assurance Co Treas. Note N/A 0 00% 1.00 1 00 Note (1) Total 2018A&B Tax Allocation Refunding Bonds Fund $ 1,193.38 $ 1,193 38 1,193.38 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH $ 7,474,384.19 Investment Yield for SEPTEMBER 30, 2023 3.341 % INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021. Due to the dissolution of the redevelopment agencies by the State of California the funds to meet the agency's expenditures will by determined by the State Department of Finance. Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. (2) Required minimum debt service reserves. City of Rohnert Park 6Cash Report As of September 30, 2023 C+1fv RMlw To: The Honorable Mayor & Members of the City Council Marcela Piedra, City Manager Summary of General Fund Cash Total General Fund Cash /21 From: Betsy Howze Interim Finance Director Prepared By: William Tarant 30,876,984.14 ............ -...........I ---- Restricted (External) 1,45 , Assigned 20,352,889.15 Subtotal not available to spend) 21,804,569.77 .........................................................:....................................................._.._ ...._ .._...:..,_.. ,.,�,,.,�......._........._ _...._... .................. $ Unassigned $ 9 072 414.37 Restricted Detail: Refundable De osits $ 871,961.37 ...............--.....................................................................-............_........................-........................� �......................._ ...._..............I.............. - Senior Center Donations 100,000.00 ....................................w .............. .__............... ....... ::........ ...................... _... _.................................... PARS Contribution Trust 449,101.99 _........... W.._............................. ..� .....:...:.:... ..�.:..................--................. Housing Program......................................................30,617.26 1,451,680.62 Assigned Detail: Contingency Reserve $ . 2,489,858.55 ........... .................. ......................................................�»......._................. ................._...... ..............._..................................... Operating Reserve 8,465,519.07 ................................................................._..................................... _ ......_.. .,................M....___........_........................................... Assigned Retirement Reserve 1,743,005.00 ......................................................................................_.. ...._.......:......:..::_......:...,.., ... ....__................,......,......................... City Facilities Reserve 65,.._....453.00.,.... .... ......�.............._...................�...._........_.._......................_.....,......................._............. Self -Insured Losses Reserve 1,605,923.31 _............ _.... W.....,� ........ ................_� ...._................_....M....,.......:................�...- 1......... Infrastructure Reserve 5,743,005.00 .......:........._......................................._.............._......................... _.., w_..�._..........................----_..._...............................................,., Retiree Health Savings Reserve 240,125.22 ............:.......::.....::...... ......... �... .....................................................:.....:.. _.. M.........,..... _.......................... $ 20,352,889.15 Enterprise Fund Water Utility Operations Fund $ 15,460,62...60 ........................................._.... _ .................. ................� ..........._... W..................._ .._.. _ ..�.....:....::..::_....,_....._....� ....... ..._................_...... 3 Water Capacitor Fund 1,231,235.93 I....................-.......�.............�............._......_............ .w..:.::....,� .. .,. �.,.......w....M........,.....................--............................. �..... Capital Preservation Water Fund 3,542,736.24 _........................._....._...................................................................... _.::�.._.:..,..,....................._............ ._,........._..._ ............. . . Water Capital Fund 6,177.85) ............ ...._........................ ....._............. ............. ..........� _ ......_........,M......................_....._...............(..........--........................ Per Acre For Development Fee Fund 17,468.76 ......-....................................--....--..-......-........._.......� ....:................:.:...::..:...:.........:....�............�................._........................................_............__.._....._....................................... Sewer Utility Operations Fund 15,818,053.52 ............................. .......I......_.... ..� ........................................................................ .............�....:::...::...._................................................ Capital Preservation Sewer ..........�.. „_4.,210,084.20 .................................................................._..............................:_ ..�...._.. ....,�..,................. �......................_ Sewer Capital Fund �86,271:83) ............................................................._..........................._......... .... ......._.......,:::.::.� .. .......................................... ..................... JEPA Deposit -.Wastewater 509,482.45 Recycled Water Operation Funds 839,071. ..................._.................................................� .. _ ..::_.:.............:... w...._.......,.............—.-:..............._.......�......._..............� .._............._............................--.............. Recycled Water Capital Fund (571). ............................�........._...........................�............_........_..........................................:_.................:.:........_.._........ W........... Capital Preservation Recycled Water Fund 50,711.26 ....................................._.......�...................._...._.........� ...... _. _........� ...,_.. �,,._...................._._ .................................................................. Refuse Utility Operations Fund 589,257.95 _......_ ......................................m.,...,_.............................�............. _ ..._.....:::....:,::� ..: _._.._.,... �...........................�.........:.._................................... GOIf Course Enterprise Fund 566,368.99 Total Enterprise Funds 1of3 City of Rohnert Park Cash Report Continued As of September 30, 2023 Internal Service Fund Cash ...---.... ..... ...................... .... .............. _........................ .....::...... ....:............ ... ... ......:.....__.................... .... ...... ..........,.......... ........ ............ Information Technology Fund $ 1,853,291.71 _......................--------- ------- ........... Vehicle/Eauipment Replacement Fund --------------------------- - - Fleet Services Fund .................... ..................................... Facilities Internal Service Fund .... -- ---------------------------------------------- .. ... . Total Internal Service Funds 7,242,031.40 189,066.65 .................... 448.350.86 Special Revenue Funds ........ ....... ............ DIVCA A62987/PEG Fees Fund $ 508,715.85 General Plan Maintenance Fee Revenue Fund ..::.........�...,,........_..........._........ �.......-........... w....._.._.............................-.-....... ............................. ........ ...... M.. _ ....�..__................. Traffic Safety Fund ___ _ ........................................_.......� _.._................................,.................... 359,1.... . .............._............. .._ ........................ Traffic Signals Fund 11,995.95 Affordable Housing Linkage Fee_Fund_ _._ 13.5 Affordable Housing Residential Fee Fund 172,757.08 ..............................................w..............................................� . ..m........._..M....::,_._......__...........�............................................. Homeless Fund _...... 2,617,245.88 ......................_........._�.................................... .........................................................................._................-...........................�................................................. UDSP Maintenance Annuity Fund 2 870.9 - ... .........c .............. .-... ...........................................................................................................„...__............ ......_...._.......:..:..,.... .,� ,..........._.............. Public Facilities Finance Fee Fund 15 475,940.72 .........:......_:...... , ....� .;.. ............................................................................................. _...............:..:..::�..::�.......-.,.....,..............._.....�.............._ Public Facilities Finance Admin Fund _ .. 333'705.82 _:...:............_...............,........... _.......................,..... .. .......................... CFD SouthEast Fund _,(145,818:49) CFD Westside Fund (202,196:61) CFD Bristol Fund 0.701.35 ............................................... .................................. ..........._ .. ..::.........::..:,..:..: �:�....._:...... ..,_:.... _..._.......... SESP Regional. Traffic. Fee_ Fund ........................._...._..,..,...•..............._........................... _.............. _............_...................................................._... 1,241,05 . �..�.._...:,......�....,............................................... SESP Valleyouse„Mitigation Fund .............................................. 310,397.15 Pb12 ..............._........ 365.41 - .� ...._....................................- .......,......,....... ...............................I................�...............................W _..............._........ ... .._....... Rent Ap eals....... Fund ................................... ._....._..........................� ...� ....._.. _.......� _.._....._......... .. 237,184.60 _..: .:._:...... .... .:................4........... .................. Alcohol Bevera-qe_Sales .........._........... .................. ....-.............�.:............................... 25,994.97 ::_::.... ........�...:.............................. . .. .-Fund Vehicle Abatement Fund � _.. 236,363.57. w ...._..................._.. ...............� .._...................... ..................---I................ ............._.... ..� .....� ..................... ..� _ ........................... SLESF Fund .,...................... .._.._.-...................... ....... ..... (11,728;34) _.._....................... ............:..::...... .......... ..... ... .............. ...................... ................. Measure M Parks Fund 877,272.31 ........................ ....:................._..::............................�............_.................._............................:..._........�......, Measure M Fire Fund .� � � _� ...........::�...............,................ (61.8,262:57) ................................................._.................�.............................._......................,.........................................._ Measure M Traffic Fund 934,084.25 ...................:.......:................................................................_.....:_:........,......�..,.................................. _ Neuter Fee_ Special Revenue Fund __.........................................,.................-....................... 22,393.37 .Spay -and Refuse Road I act Fee Fund_...._..�........_..........�..�_..� _......................... _.............. ...._..........�..�.... .........................276.97 _.................. ....................._............P........................................-......................_.._....._ Gas Tax Funds: Sec. 2107 Maint/Const 2,853,324.21 Gas Tax Funds: Sec. 2031 RMRA ........... 84,063.13 �. ._ .._................_................................. ............ .......................................w..........................................,...._.............._...................,............................. Regional Traffic Fee Fund ................................._.........:.:.......:.......:...._......................� ......... ..:.................._ .._.�...� 446.719.15 :....:.......... ,...».......................... ......,........ ......... Community Service 20%o Rental Facility Fee 3,132.57 _................,.......... ............................... --............_..............................................._.._ . _�_................:..:......._.---............... PA........ _. _................................T ... .._..��...... ..... ..................... � ... �.................................. ...-...............................,........................................._..� Sports. Center. Facility Capt'I. Reserve 7 192.62 Sunrise Park Fee Fund 173 153.41 ...._..._..................__.............._._....:.............._............:...::.._.:_..............�...........,.—......................_...._.......�..................._.....,.�,..-..................s.590 Senior Center Fund 145, 47 2of3 City of Rohnert Park Cash Report Continued As of September 30, 2023 Special Revenue Funds (Cont.) ..:��:.._�:....w.__..._.... ....................1............. ........_..................................................._..... ................,......_....._� ............ ,Graton Mitigation Fund_„_ 2,453,914; 65 .................... ............................... ....� ._...._.................................._.............._..... .......... ,Graton Sup .Iemental.,Fund 9,660,261.48 ...... w......._ ..............................._.......................... ............................._.................................._.. Graton-Neighborhood Upgrade Work Force Housing ,__ __ _ 901,537.51 ........................ _................_...................._..._...... m........_............ ................. _Graton Public Safety Capital Contribution 37,560.05 ........................................... ......... ..........._..................._................. ........._..�...._...>».....w _.............._......_. _.. 6.6.2-Wilfred JEPA Fund 327,950.96 .............................._..� .._.................................m.... �.........�...................................:........�............. .......�........_........._................ CRPUSD School Contribution 331,948.50 ..............--........................................................._................� .._ __ �..................................................... ......................... ..............................� _._.........................,......� .. Tribe Chari.........................._.._......_ _............ 956, ............................. M ..................... .�.»,............................._..� ....... .............. Total Special Revenue Funds $ 44,023,732.48 Capital Project Funds P_ _....... 8,261,047.33Ci Ca rojects:.........._�. ............... ......... 2007 R Bond Proceeds 5,518,076.82 ............................-...................................................................._....................._.............:................ .-..,..__.. .... ..w. Total Capital Projects Funds $ 13,779,124.15 Permanent Funds .-..................1...........I....,..................................... ....,.......... ......... ............ ._... .............. ........................................... Performing Arts Center Donations $ 453,863.74 ...........................,....-................................................................... _ . »...,. .......... W................................................� ......_.................. .............._.._....... Dorothy.Spreckels Endowment Fund �'� 210,000.00 ............................................._ m........._...� ...� ......................_ .....� _ _ ...............:..::.. . Total Permanent Funds $ 663,863.74 Trust& Agency..Funds............._..._........._.._._...:_...._. _�....................... _.,.._............................................._ ..._ � ._ ............................. _Graton Rohnert Park Foundation 1,428,824.81 ............................._........._................._..............................� _._...,,.....,..,..,.� .... ..........� .... -._ ........._._.. _......� .._ .......,�.........� .., .... Seized Assets 502,546.18 ............ .......................................................................................M..... ._ �... �.......:..........:� ....._...._......_...._...._.. Total Trust & Agency Funds $ 1,931,370.99 Total Cash All City Funds $ 143,220,453.68 (1) Per the 1 st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4 1; $500,000 is "to be held as an endowment fund. The income of the fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of Rohnert Park's Dorothy Rohnert Spreckels Preforming Arts Center." September 1, 2017 Dorothy Spreckels Endowment funds were loaned to the Water Fund at 3%" interest. 3of3 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF SEPTEMBER 30, 2023 Bank Name Type Maturity Date % Int. Investment Par Value Investment Market Value Valuation Source Exchange Bank Operating Checking Ckg N/A 0.150% $2,152,711.02 $ 2,152,711.02 Note (1) Exchange Bank Payroll Checking Ckg N/A 0.000% (98.150.52) (98,150.52) Note (1) Total Business Checking Accounts 0.150% $ 2,054,560.50 $ 2,054,560.50. Cash Drawers Cash N/A 0.000% $ 2.605.31 $ 2,605.31 Note (2) 0.000% $ 2.605.31 $ 2,605.31 MBS UBS BK USA Salt Lake City UT CTF CD 10/27/23 3.509% 245,000.00 245,000.00 Note (3) MBS Rollstone Bk & Tr Fitchburg Mass CD 02/12/24 1.678% 247,000.00 247,000.00 Note (3) MBS Knoxville TVA Employees CR Un CD 02/14/24 3.332% 245,000.00 245,000.00 Note (3) MBS Sally Mae CD 04/10/24 2.795% 245,000.00 245,000.00 Note (3) MBS New York Cmnty Bk Westtbury NY CTF Dep CD 09/10/24 0.730% 245,000.00 245,000.00 Note (3) MBS Raymond James Bk Natl Assn St Peterburg FLA CD 11/26/24 1.930°% 247,000.00 247,000.00 Note (3) MBS Viriva FCU; CUSIP CD 11/27/24 1.930% 249,000.00 249,000.00 Note (3) MBS Morgan Stanley Bk NA Slt Lake City Utah CD 11/29/24 2.030% 247,000.00 247.000.00 Note (3) MBS Morgan Stanley PVT Bk Natl Assn PUR NY CD 11/29/24 1.980% 247,000.00 247,000.00 Note (3) MBS Triad Bk Frontenac MO CD 01/23/25 1.840°% 246,000.00 246.000.00 Note (3) MBS Heartland Bank Whitehall OH CD 06/30/25 4.951% 248.000.00 248,000,00 Note (3) MBS Peoples Bank and Trust Co McPherson KS CD 06/30/25 4.951% 248.000.00 248,000.00 Note (3) MBS Western State Bank Devils Lake ND CD 06/30/25 4.951% 248,000.00 248,000.00 Note (3) MBS Citizens Bank CoBeveriy OH CD 07/07/25 4,951°% 248,000.00 248,000.00 Note (3) MBS Liberty Federal Credit Union Evansville IN CD 07/07/25 5.226% 248.000.00 248,000.00 Note (3) MBS Lumbee Guaranty Bank Pembroke NC CD 07/07/25 4.997% 248,000.00 248,000.00 Note (3) MBS Peoples Bank Rock Valley IA CD 07/07/25 4,905% 248,000,00 248,000.00 Note (3) MBS Western Alliance Bank Phoenix AZ CD 07/07/25 5.043% 243,000.00 243,000.00 Note (3) MBS Reliabank Estelline SD CD 07/10/25 4.997% 248,000.00 248,000.00 Note (3) MBS ChoiceOne Bank Sparta MI CD 07/14/25 4.905% 248,000,00 248,000.00 Note (3) MBS Freedom First Federal Credit Union Roanoke VA CD 07/14/25 5.044% 248,000,00 248,000.00 Note (3) MBS Baroda NY BRH CTF DEP CD 07/22/25 0.760°% 246,000.00 246.000.00 Note (3) MBS Chartway Federal Credit Union Virginia Beach VA CD 12/30/25 5.092% 248.000.00 248,000,00 Note (3) MBS First Technology Federal Credit Union San Jose CA CD 12/30/25 5.181 % 248,000.00 248,000.00 Note (3) MBS State Bk India New Yiork NY CFT DEP CD 03/25/26 1.000% 236,000.00 236,000.00 Note (3) MBS Goldman Sachs BK USA New York City CD 05/19/26 1.120% 245,000.00 245,000.00 Note (3) MBS Greenstate Cr Un North Liberty Iowa CD 06/16/26 1.010% 245,000.00 245,000.00 Note (3) MBS Wayne County Bank Waynesboro TN CD 06/29/26 4.694% 249,000,00 249,000.00 Note (3) MBS B1Bank Baton Rouge LA CD 06/30/26 4.739°% 249,000.00 249,000.00 Note (3) MBS United Roosevelt Savings Bank Cartert NJ CD 06/30/26 4.783% 249,000.00 249,000.00 Note (3) MBS Wood & Huston Bank Marshall MO CD 06/30/26 4.783% 249,000.00 249,000.00 Note (3) MBS First State Bank of DeQueen AR CD 07/07/26 4.694% 249,000.00 249,000.00 Note (3) MBS Maine Community Bank Biddeford ME CD 07/07/26 4.694% 249,000.00 249,000.00 Note (3) MBS Connexus Credit Union Wausau WI CD 07/13/26 5.048% 248,000.00 248,000.00 Note (3) MBS Toyota Financial Savings Bank Herderson NV CD 07/29/26 1.077% 245,000.00 245,000.00 Note (3) MBS Medallion Bk Salt Lake City,CTF Deo CD 08/31/26 0.960% 245,000.00 245,000,00 Note (3) MBS Connectone BK Englewood Cliffs NJ CTF Dep CD 09/24/26 0,910% 235,000.00 235,000.00 Note (3) MBS Pentagon Federal CR UN Tysons Corner VA SH CTF CD 09/29/26 1.020% 245,000.00 245,000.00 Note (3) MBS First Natl Bk Amer East Lansing Mich CD 09/30/26 0.970% 245,000.00 245,000.00 Note (3) MBS United Fidelity Bank FBS CD 12/29/26 4.698°% 249,000.00 249,000.00 Note (3) MBS Fahey Bank Co CD 12/30/26 4.698% 249,000,00 249,000.00 Note (3) MBS Farmers & Merchants Bank CD 12/30/26 4.698% 249,000.00 249.000.00 Note (3) MBS CIBC Bank USA CD 06/30/27 4.654% 244.000.00 244,000.00 Note (3) MBS New Odeans Firemans Federal Credit Union CD 06/30/27 4.783% 249,000.00 249,000.00 Note (3) MBS St Louis Bank CD 06/30/27 4.655% 249.000.00 249,000.00 Note (3) MBS Enterprise Bank CD 07/12/27 4.655°% 249,000.00 249,000.00 Note (3) MBS 1st Financial Bank USA CD 08/02/27 3.536% 245,000.00 245,000.00 Note (3) MBS Capital One National Association CD 08/03/27 3,766% 245,000.00 245,000,00 Note (3) MBS Capital One Bank USA National Association CD 08/03/27 3.766% 245,000.00 245,000,00 Note (3) MBS Discover Bank CD 08/16/27 3.629% 245,000.00 245,000.00 Note (3) 1of2 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF September 30, 2023(Cont.) MBS US Alliance Federal Credit Union CD 08/26/27 3.678% 245,000 00 245,000.00 Note (3) MBS Highland Bank CD 12/29/27 4.418% 249,000.00 249,000.00 Note (3) MBS Liberty First Credit Union CD 01/17/28 4.544% 246,000.00 246,000.00 Note (3) MBS Signature Federal Credit Union CD 01/31/28 4.545% 247,000,00 247,000,00 Note (3) MBS Citizens State Bank CD 06/30/28 4.370% 249,000.00 249,000,00 Note (3) MBS Farmers & Merchants Bank CD 06/30/28 4.421% 249,000.00 249,000.00 Note (3) MBS First Bank CD 06/30/28 4.452% 249,000.00 249,000.00 Note (3) MBS Dort Financial Credit Union CD 07/11/28 4.602% 247.000.00 247,000.00 Note (3) Total CD Investments 3.661% $ 14,310,000.00 $ 14,310,000.00 United States Treasury Bills US GVT Bonds 12/21/23 0.000% $ 26,700 000.00 $ 26,700,000.00 Note (3) U.S. Treasury Securities - Total 0.000% $ 26 700.000.00 $ 26,700,000.00 MBS US GVT Bonds Medium Term NTS (C) US GVr Bonds 08/27/25 0.683% $ 980,000.00 $ 980,000,00 Note (3) MBS Federal Natl MTG Assn (C) US GVr Bonds 03/17/26 0.718% 728,000.00 728,000.00 Note (3) MBS Federal Home Ln BKS CONs BD (C) US GVr Bonds 09/15/26 1.016% 735.000.00 735,000.00 Note (3) MBS Federal Home Ln BKS Tranche US GVr Bonds 10/14/26 1,265% 740,000.00 740,000.00 Note (3) U.S Government Bonds - Total 0.903% S 3,133.000.00 $ 3,183 000.00 State of Calif.-LAIF Pooled N/A 3.534% $ 32,775,239.68 $ 32,775.239.68 Note (4) So. Co. Investmt Pool Pooled N/A 2.695% 40,720,829,62 40,720.829.62 Note (5) Rohnert Park Managed Portfolio Pooled N/A 5.000% 19,651,308.03 19.651,308.03 Note (6) Total Managed Pools 3.477% $ 93,147.377.33 $ 93,147,377.33 Subtotal City Investment Portfolios 2.722% $ 139,397,543.14 $ 139,397,543.14 Wilfred Widening Construction Dep Ckg N/A 0.360% $ 98,792.50 $ 98,792.50 Note (7) JEPA Deposit Ckg N/A 0.760% 509.482.45 509,482.45 Note (8) Subtotal Dedicated Portfolios 0.695% $ 608,274.95 $ 608,274.95 Total Pooled Investments $ 140,005,818.09 $ 140.005,818.09 PARS Cash Contribution Trust N/A 6.760% $ 476,627.69 $ 476.627.69 Note (9) Total Pooled Investments & PARS Trust $ 140,482,445.78 $ 140,482,445.78 Note (1) Business Checking Accounts. Note (2) Cash drawers at each City cash collection site, Note (3) Investments in Certificates of Deposits. T-Bill and Government Bonds Note (4) These are funds invested in the Local Agency Investment Fund, State of California. Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (5) These are funds invested in the Sonoma County Investment Pool, Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (6) These funds are managed by Chandler Asset Management. Note (7) These funds are held as a deposit from Graton Tribe for Wilfred Widening project. Note (8) These funds are held as a deposit per section 6.1.1 of the Graton Wastewater JEPA. Note (9) These are funds held US Bank Trustee for Public Agency Retirement Services (PARS) POOLED INVESTMENT SUMMARY BY TYPE September 30, 2023 # of % of Avg. Average Days Investment Type Investments Portfolio YTM Par Value Market Value Until Maturity Business Checking 2 1.47% 0 150% $ 2,054,560.50 $ 2,054.560,50 1 Cash Drawers 1 0.00% 0.000% 2,605.31 2,605.31 0 CDs -Banks 58 10.22% 3.661% 14,310,000.00 14,310,000.00 956 US Treasury Bills 1 19,07% 0.000% 26,700,000.00 26.700,000.00 82 US Government Bonds 4 2.27% 0.903% 3,183,000.00 3,183,000.00 947 Managed Pools(LAIF/SCIP & RP Portfolio) 3 66.53% 3.477% 93.147.377.33 93,147,377.33 1 Dedicated Portfolios 2 0.43% 0,695% 608.274.95 608,274.95 1 Total Pooled Investments 71 1o0.00% $ 140 005,818.09 S 140,005,818.09 Does not include PARS Cash Contribution 2of2 Item 7B MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, June 25, 2024 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Adams called the joint regular meeting to order at 5:00 p.m., which was legally noticed on June 21, 2024. All Council Present: Susan H. Adams, Mayor Gerard Giudice, Vice Mayor Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Emily Sanborn, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Public Safety Director Mattos, Director of Human Resources Cannon, Director of Community Services Bagley, Planning Manager Pawson, Associate Planner Picket, Housing Manager Garcia, Interim Finance Director Howze, Director of Public Works Garrett, Information Systems Technician II Azevedo, and City Clerk Lopez Cuevas. 2. READING OF THE LAND ACKNOWLEDGMENT Recited by Mayor Adams. 3. PLEDGE OF ALLEGIANCE Led by Councilmember Sanborn. 4. CLOSED SESSION A. Report On Closed Session Previously Held on June 11, 2024, in Conference Room 2.A. to Consider Personnel Matters (Government Code § 54957): Public Employee Annual Performance Evaluation - Title: City Manager. Mayor Adams informed that there was no reportable action. 5. PRESENTATIONS None. City of Rohnert Park Joint Regular Meeting Minutes for City Council June 25, 2024 RPFA/CDC Successor Agency Meeting Page 2 of 7 6. DEPARTMENT HEAD BRIEFING A. Director of Public Works Vanessa Garrett presented Public Works Accomplishments for Fiscal Year 2023-204 and Departmental Goals for 2024-2025 Fiscal Year. Director Garrett gave an overview of the Department's accomplishments for Fiscal Year 2023-2024 and goals set for the 2024-2025 Fiscal Year. 7. PUBLIC COMMENTS Miriam Pengel spoke about a Pickleball tournament held in the city in conjunction with the Council of Aging that brought in almost 300 participants. 8. CONSENT CALENDAR A. Acceptance of Reports from Finance Department: City Bills/Demands for Payment dated May 29, 2024 through June 10, 2024 B. Approval of Meeting Minutes for: 1. City Council and Parks and Recreation Commission Joint Special Meeting, June 4, 2024 2. City Council/RPFA/Successor Agency Joint Regular Meeting, June 11, 2024 C. By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with Stone Creek Environmental Consulting, LLC for Stormwater Program Consulting Services in an Amount Not to Exceed $149,949.00 (This Project is Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301) D. By Minute Order, direct the City Clerk and City Attorney to Coordinate the Biennial Review of the City's Conflict of Interest Code as Required by State Law E. Adopt Resolution 2024-041 Adopting an Appropriations (GANN) Limit for the City of Rohnert Park for Fiscal Year 2024-25 pursuant to Article XIII B of the California Constitution F. Adopt Resolution 2024-042 Authorizing and Approving the City of Rohnert Park Pay Rates and Ranges Effective as of April 21, 2024, and June 30, 2024 and Amending the City's Classification Plan G. Adopt Resolution 2024-043 Approving and Adopting the Use of Sewer Rate Stabilization Funds in the amount of $140,090 to Ensure the Debt Service Coverage Ratio for the Sewer System Revenue Refunding Bonds, Series 2017 FY 2023-24 is Met H. Adopt Resolution 2024-044 Approving the renewed five-year service agreement with AXON Enterprise, Inc. (AXON) for the procurement, maintenance, and support of Taser conducted energy weapons (CEWs) in the amount not to exceed $382,104.22. ACTION: Moved/seconded (Giudice/Rodriguez) to approve the consent calendar. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. City of Rohnert Park Joint Regular Meeting Minutes for City Council June 25, 2024 RPFA/CDC Successor Agency Meeting Page 3 of 7 9. REGULAR ITEMS: A. Discussion and Direction Regarding Updates to the Public Safety Presentation Calendar for City Council Meetings. Director of Public Safety Mattos presented this item. Recommended Action(s): Discuss additions or deletions from the calendar. PUBLIC COMMENTS: Steve Keith spoke about this item. DIRECTION: By consensus (none opposed), the council directed staff to add the Community Round Table and Annual FY Staffing and Recruitment Report to the discussion/regular calendar. B. PUBLIC HEARING (Noticed: June 7, 2024): Conduct a Public Hearing for the Snyder Lane Commons Project located at 5040 Snyder Lane and consider adopting a resolution to approve an Addendum to the University District Specific Plan Environmental Impact Report (UDSP EIR); a resolution to approve amendments to the General Plan; a resolution to approve an amended Specific Plan; a resolution to approve an amended Development Area Plan and Tentative Map and make Government Code 65863(b) findings; and a resolution ordering the summary vacation of excess path right-of-way, declaring the property exempt surplus property and authorizing the transfer to Snyder Lane Ventures, LLC. (CEQA Status: Proposed Addendum to the UDSP EIR). Planning Manager Pawson and Associate Planner Picket presented this item. Recommended Action(s): Adopt 1) Resolution 2024-045 Approving an Addendum to the Environmental Impact Report for the University District Specific Plan Project Located North of Copeland Creek, West of Petaluma Hill Road, and South of Keiser Avenue (Various APNs); 2) Resolution 2024-046 Approving Amendments to the Text of the General Plan for the University District Specific Plan Area Located North of Copeland Creek, West of Petaluma Hill Road, and South of Keiser Avenue (Various APNs); 3) Resolution 2024-047Approving an Amended Specific Plan for the University District Specific Plan Area Located North of Copeland Creek, West of Petaluma Hill Road, and South of Keiser Avenue (Various APNs); 4) Resolution 2024-048 Approving an Amended Development Area Plan and Tentative Map for the Snyder Lane Commons Project Located East of Snyder Ln and South of Keiser Ave within the University District Specific Plan and Making Government Code 65863(b) Findings (APN: 045-253-025); and 5) Resolution 2024-049 Ordering the Summary Vacation of Certain Excess Path Right Of -Way Located Between Oak Circle and Lawrence E Jones Middle School, declaring the property exempt surplus property and authorizing the transfer to Snyder Lane Ventures, LLC. Mayor Adams declared a recess at 6:12 p.m. and reconvened the meeting at 6:22 p.m. Open Public Hearing: 6:22 p.m. PUBLIC COMMENTS: David Berry, Faith Adams, and Penny G, spoke against this item. Corey Creath Snyder Lane Ventures, LLC General partner spoke in support of this item. Closed Public Hearing: 6:36 p.m. City of Rohnert Park Joint Regular Meeting Minutes for City Council June 25, 2024 RPFA/CDC Successor Agency Meeting Page 4 of 7 ACTION: Moved/seconded (Giudice/Elward) to adopt Resolution 2024-045. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. ACTION: Moved/seconded (Giudice/Sanborn) to adopt Resolution 2024-046, Resolution 2024-047, Resolution 2024-048 and Resolution 2024-049. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. C. PUBLIC HEARING (Noticed: June 7, 2024): Conduct a Public Hearing and Consider Adopting a Resolution Authorizing the City Manager to enter into Power Purchase Agreements with Forefront Power, Making Findings on Energy Savings, and Determining Other Matters in connection with the Power Purchase Agreements and Related Contract Documents (The Project is eligible for a categorical exemption under the California Environmental Quality Act (CEQA) Guidelines section 15300.2 and Public Resources Code, section 21080.35). Director of Public Works Garrett presented this item. Recommended Action(s): Adopt Resolution 2024-050 Making Findings on Energy Savings, determining other matters in connection with Energy Service Agreements, finding this Action Exempt from the California Environmental Quality Act (CEQA), and approving Energy Services Agreements with Forefront Power. Open Public Hearing: 7:25 p.m. PUBLIC COMMENTS: Steve Keith spoke about this item. Closed Public Hearing: 7:26 p.m. ACTION: Moved/seconded (Rodriguez/Elward) to adopt Resolution 2024-050. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. D. Consider Adopting a Resolution Pursuant to Public Contract Code Sections 20168 and 22050 Declaring that the Public Interest and Necessity Demand the Immediate Expenditure of Public Money to Safeguard Life and Health For An Emergency Replacement of the Public Safety Antenna and Radio System, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a Project Budget of $1,500,000.00, approving a Budget Amendment to transfer $1,500,000.00 from Non -Departmental Operating Fund, Equipment over $5,000 to the new CIP2412 Project, and Award the Construction Contract to Dailey -Wells (This Project is categorically exempt from the requirements of California City of Rohnert Park Joint Regular Meeting Minutes for City Council June 25, 2024 RPFA/CDC Successor Agency Meeting Page 5 of 7 Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301,15302)). Director of Public Works Garrett and Director of Public Safety Mattos presented this item. Recommended Action(s): Adopt Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non - Departmental Operating Fund, Equipment Over $5,000 To the new CIP2412 Project, and Award the Construction Contract to Dailey -Wells (4/5 Vote Required). PUBLIC COMMENTS: None. ACTION: Moved/seconded (Rodriguez/Elward) to adopt Resolution 2024-051. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. E. Consideration and Approval of a Resolution Authorizing and Approving First Amendment to City Manager Employment Agreement between the City of Rohnert Park and Marcela Piedra. City Attorney Kenyon presented this item. Pursuant to the Government Code Section, City Attorney Kenyon provided an oral summary of the employment agreement, including salary and fringe benefits. Recommended Action(s): Adopt Resolution 2024-052 Authorizing and Approving First Amendment to City Manager Employment Agreement between the City of Rohnert Park and Marcela Piedra. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Rodriguez/Elward) to adopt Resolution 2024-052. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. Mayor Adams declared a recess at 7:47 p.m. and reconvened the meeting at 7:54 p.m. F. Consider Approving and Adopting the Operating Budget for the City of Rohnert Park for Fiscal Year 2024-25. Interim Director of Finance Howze presented this item. Recommended Action(s): Adopt Resolution 2024-053 Approving and Adopting the Budget for the City of Rohnert Park for Fiscal Year 2024-25. PUBLIC COMMENTS: None. City of Rohnert Park Joint Regular Meeting Minutes for City Council June 25, 2024 RPFA/CDC Successor Agency Meeting Page 6 of 7 ACTION: Moved/seconded (Giudice/Rodriguez) to adopt Resolution 2024-053. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. G. By Minute Order, Consider Authorizing the City Manager to Sign Agreements for Homeless Services in Rohnert Park for Fiscal Year 2024-25 with (1) Catholic Charities of the Diocese of Santa Rosa for Mobile Outreach Services in the amount of $196,887, (2) Unsheltered Friends Outreach for Direct Support of Unsheltered Persons in the amount of $36,000 (3) HomeFirst of Santa Clara County for the Labath Landing Terms of Service and Annual Budget in the amount of $2,453,033 (4) Catholic Charities of the Diocese of Santa Rosa for Master Lease Permanent Supportive Housing Services in the amount of $552,270, (5) SHARE Sonoma County for Permanent Housing Services in the amount of $235,078. Housing Administrator Garcia presented this item. Recommended Action(s): Authorize the City Manager to Sign Agreements for Homeless Services in Rohnert Park for Fiscal Year 2024-25 with (1) Catholic Charities of the Diocese of Santa Rosa for Mobile Outreach Services in the amount of $196,887, (2) Unsheltered Friends Outreach for Direct Support of Unsheltered Persons in the amount of $36,000 (3) HomeFirst of Santa Clara County for the Labath Landing Terms of Service and Annual Budget in the amount of $2,453,033 (4) Catholic Charities of the Diocese of Santa Rosa for Master Lease Permanent Supportive Housing Services in the amount of $552,270, (5) SHARE Sonoma County for Permanent Housing Services in the amount of $235,078. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Rodriguez/Elward) to authorize the City Manager to Sign Agreements for Homeless Services in Rohnert Park for Fiscal Year 2024-25 with (1) Catholic Charities of the Diocese of Santa Rosa for Mobile Outreach Services in the amount of $196,887, (2) Unsheltered Friends Outreach for Direct Support of Unsheltered Persons in the amount of $36,000 (3) HomeFirst of Santa Clara County for the Labath Landing Terms of Service and Annual Budget in the amount of $2,453,033 (4) Catholic Charities of the Diocese of Santa Rosa for Master Lease Permanent Supportive Housing Services in the amount of $552,270 and directed staff to return at the second meting in July to discuss the agreement with SHARE Sonoma County for Permanent Housing Services in the amount of $235,078. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. City of Rohnert Park Joint Regular Meeting Minutes for City Council June 25, 2024 RPFA/CDC Successor Agency Meeting Page 7 of 7 10. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Rodriguez reported on the Chamber of Commerce Board of Directors meeting (6/18). • Councilmember Sanborn reported on the Santa Rosa Plain Groundwater Sustainability Agency (6/13) and Zero Waste Sonoma (6/20) meetings. • Mayor Adams reported on the following meetings: Mayors' and Councilmembers' Association Board of Directors and General Membership Meeting (6/13) and Association of Bay Area Governments (ABAG) General Assembly Conference (6/21). Mayor Adams informed she was unable to attend the Rohnert Park Cotati Library Advisory Board (6/18) meeting. • Vice Mayor Giudice reported on the Rohnert Park Chamber Networking Breakfast (6/19). • Mayor Adams reported on the Los Cien Puentes y Ganas Awards Dinner (6/22) 11. COMMUNICATIONS Councilmember Rodriguez congratulated Public Safety staff on their Torch run today. Councilmember Rodriguez informed that she received a letter regarding the Daily Wells case and invited all to attend the chamber after-hours mixer tomorrow. Mayor Adams reported she and the City Manager attended an airboat tour of the Laguna de Santa Rosa last week. 12. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA Councilmember Rodriguez requested an agenda item regarding DEI and recruitment. The request was seconded by Mayor Adams. 13. PUBLIC COMMENT Jim Plaisted thanked the council for attending the Memorial Day event and requested the VFW program be included in the Foundation budget. 14. ADJOURNMENT Mayor Adams adjourned the meeting at 9:06 p.m. Sylvia Lopez Cuevas, City Clerk City of Rohnert Park Susan H. Adams, Mayor City of Rohnert Park ITEM NO. 7.C. Mission Statement tonKI rcr r R+ "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." 19 6i CA 11YOFNCITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: July 9, 2024 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Amanda Bunte, Project Manager Agenda Title: By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with Schaaf & Wheeler, Inc. for Design of the Wet Well Lining Pump Station 2 Project No. 2017-09 in the amount of $93,565.00. (This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301(Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301,15302)) RECOMMENDED ACTION: By Minute Order, authorize the City Manager to execute a Consultant Services Agreement with Schaaf & Wheeler, Inc. for Design of the Wet Well Lining Station 2 Project No. 2017-09 in the amount of $93,565.00. BACKGROUND: The City owns three sewer pump stations, with the two major facilities located at the on J. Rogers Lane at the north west side of town. The City of Rohnert Park contracted with GHD, Inc. on July 12, 2016 to perform an overall condition assessment for the two pump stations at this facility. The report provided information for extending the current life of the facilities as well as recommendations for repair and maintenance to keep the facilities consistently functional with minimal interruptions. Staff immediately moved forward with the design and construction for rehabilitation of the older pump station at this location, and the construction was completed in May 2019. With additional sewer funds added to the project in the Fiscal Year 22-23 and 23-24, staff began preparing for rehabilitation of the second sewer pump station at this location, consistent with the condition assessment. ANALYSIS: Pursuant to the City's Purchasing Policy for professional services, staff prepared a Request for Proposals (RFP) for professional design services to assist City staff with the preliminary design/coordination, entitlement review process, final design, City permitting process, and construction bid documents (PS&E) for the Wet Well Lining Station 2 Project. 4895-3538-4453 v1 ITEM NO. 7.C. The RFP was advertised on April 23, 2024, and two proposals were received on May 30, 2024. Staff formed a review committee, evaluated the proposals and then interviewed both firms. The review committee found Schaaf & Wheeler, Inc. to be the best qualified for this project. Staff recommends that the City Council award the design consultant services agreement with Schaaf & Wheeler, Inc. for $93,565.00. ENVIRONMENTAL ANALYSIS: The Project involves renovation of existing facilities throughout the City. Therefore, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The Wet Well Lining Project aligns with the following City Council multi -year broad goals and strategic plan priorities: oo Planning and Infrastructure: The Wet Well Lining Project assists in maintaining City's existing infrastructure in a safe and proactive manner so that the community can continue to utilize the sewer collection services. The pump station being rehabilitated as part of this design is used for the majority of the city's sewer collection. oo Focus on Infrastructure and beautification: By maintaining facilities that are essential to a vibrant community. OPTIONS CONSIDERED: Staff recommends authorizing the City Manager to execute a Consultant Services Agreement with Schaaf & Wheeler, Inc. in the amount of $93,565.00. This action will provide design for this crucial City Pump Station Facility. 2. The City Council could decide not to authorize the City Manager to execute the Consultant Services Agreement, however this would delay the much needed and critical improvements to the City's essential sewer pump station. FISCAL IMPACT/FUNDING SOURCE: The Wet Well Lining Station 1 & 2 Project (Project No. 2017-09) is funded through the Sewer Utility Fund with a total budget of $2,465,896.44. The project assessment, design and construction for Station 1 was completed in 2019 and the remaining available budget is $1,647,198.72. The Consultant Services Agreement with Schaaf & Wheeler, Inc. is $93,565.00. There is sufficient funding in the project to award the Consultant Services Agreement to Schaaf & Wheeler, Inc. is $93,565.00. See Table 1 for a breakdown of the Project budget and proposed expenditures: Table 1— Wet Well Lining Project No. CIP1709 Budget Item Amount $ Project Budget Project Budget 29465,896.44 Project Expenditures/Contracts/Soft Costs (Est) Task Order 2016-09 with GHD 2016 — Design Services for Sewer Pond Evaluation and 42.505.65 4895-3538-4453 v1 ITEM NO. 7.C. Phase A - Task Order 2017-09 with GHD — Engineering Services for Emergency Sewer Pond and Wet Well Lining Project Phase 1 79,587.69 Phase A - Construction Contract with Machado Bros 2018 555,163.31 Phase A - Construction Management Services with Brelje & Race 2017-2018 for Station 1 88,047.80 Other Vendors 2018 & 2019 31,529.34 Soft Costs Previously Expended to date 21,863.93 Future Soft Costs Budget (staff labor, legal, permitting) Estimated 30,000.00 Phase B Consultant Services Agreement: Schaaf & Wheeler, Inc. 93,565.00 Total Expenditures/Contract/Soft Costs 942,262.72 Department Head Approval Date: 6/11/2024 City Attorney Approval Date: 6/20/2024 Finance Director Approval Date: 6/21/2024 City Manager Approval Date: 6/24/2024 Attachments: 1. Consultant Services Agreement with Schaaf & Wheeler, Inc. for Design of Wet Well Lining Station 2 Project No. 2017-09 in the amount of $93,565.00 4895-3538-4453 v1 CONSULTANT SERVICES AGREEMENT RE: WET WELL LINING STATION 2 PROJECT NO.2017-09 This AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is entered into as of the day of . 2024 , by and between the City of Rohnert Park ("City"), a California municipal corporation, and Schaaf & Wheeler ("Consultant"), a California corporation, with reference to the following facts, understandings and intentions. Recitals WHEREAS, City desires to obtain engineering services and PS&E for Wet Well Lining Pump Station 2 Project No. 1709; and WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to provide such services described in Section 3 of this Agreement; and WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the services described in Section 3, subject to the terms and conditions of this Agreement. Agreement NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1. Incorporation of Recitals. The recitals and all defined terms set forth above are hereby incorporated into this Agreement as if set forth herein in full. 2. Project Coordination. Authorized representatives shall represent City and Consultant in all matters pertaining to this Agreement. A. Cam. The City Manager or his/her designee shall represent City for all purposes under this Agreement, except where approval for the City is specifically required by the City Council. The Project Manager Amanda Bunte is hereby designated as the project manager ("Project Manager"). The Project Manager shall supervise the progress and execution of this Agreement. B. Consultant. Consultant shall assign Benjamin Shick, Project Manager, to have overall responsibility for the progress and execution of this Agreement for Consultant. 3. Scope and Performance of Services A. Scope of Services. Subject to such policy direction and approvals as the City through its staff may determine from time to time, Consultant shall perform the services set out in the "Scope of Work" attached hereto as Exhibit A and incorporated herein by reference. Page 1 of 17 OAK #4858-0652-4811 (Rev.10/23) B. Time of Performance. Consultant's services are to commence upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully executed agreement from City and obtaining and delivering the required insurance coverage, and satisfactory evidence thereof, to City. Consultant's services are to be completed not later than October 1, 2024 . Consultant shall perform its services in accordance with the schedule attached hereto as Exhibit A. Any changes to these dates in either this Section 3 or Exhibit A must be approved in writing by the City. C. Standard of Quality. City relies upon the professional ability of Consultant as a material inducement to entering into this Agreement. All work performed by Consultant under this Agreement shall be performed: (1) with due diligence, using its best efforts to perform and coordinate all activities in a timely manner; (2) in accordance with all applicable legal requirements; and (3) with the standard of quality ordinarily expected of competent professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all errors made in the provision of services under this Agreement. In the event that Consultant fails to make such correction in a timely manner, City may make the correction and charge the cost thereof to Consultant. 4. Compensation and Method of Payment. A. Compensation. The compensation to be paid to Consultant, including both payment for professional services and reimbursable expenses, shall be at the rate and schedules attached hereto as Exhibit B, and incorporated herein by reference. However, notwithstanding the foregoing, Consultant shall be required to complete all work identified in Exhibit A in an amount not to exceed the total cost identified in Exhibit B, and in no event shall the amount City pays Consultant exceed Ninety-three thousand, five -hundred sixty-five Dollars ($93 565.00 . The City's payment under this Agreement shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the City at the time of payment. B. Timing of P"ment. (1) Consultant shall submit itemized monthly statements for work performed. All statements shall include adequate documentation demonstrating work performed during the billing period and shall conform to Federal Funding invoicing requirements, if applicable. Except as otherwise provided herein, City shall make payment, in full, within thirty (30) days after City's approval of the invoice. (2) Payments due and payable to Consultant for current services must be within the current budget and within an available, unexhausted and unencumbered appropriation of the City. In the event the City has not appropriated sufficient funds for payment of Consultant services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year; payment for additional work is conditional upon future City appropriation. C. Changes in Compensation. Consultant will not undertake any work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without prior written amendment to this Agreement. City shall have the right to amend the Scope of Work Page 2 of 17 OAK #4858-0652-4811 (Rev.10/23) within the Agreement by written notification to Consultant. In such event, the compensation and time of performance shall be subject to renegotiation upon written demand of either party to the Agreement. Consultant shall not commence any work exceeding the Scope of Work without prior written authorization from the City. Failure of Consultant to secure City's written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the contract price or time due, whether by way of compensation, restitution, quantum meruit, etc. for work done without the appropriate City authorization. D. Taxes. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant. E. No Overtime or Premium Pay. Consultant shall receive no premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non-standard business hours, such as in the evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it be in the form of sick leave, administrative leave, or for any other form of absence. F. Litigation Support. Consultant agrees to testify at City's request if litigation is brought against City in connection with Consultant's work product. Unless the action is brought by Consultant or is based upon Consultant's negligence, City will compensate Consultant for the preparation and the testimony at Consultant's standard hourly rates, if requested by City and not part of the litigation brought by City against Consultant. 5. Term. This Agreement shall commence upon its execution by both parties and shall continue in full force and effect until completed, amended pursuant to Section 19, or otherwise terminated as provided herein. 6. Inspection. Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to the Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed. 7. Ownership of Documents. Title, including the copyright and all intellectual property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings, descriptions, designs, data, photographs, reports and any other final work products compiled, prepared or obtained by Consultant under the Agreement shall be vested in City, none of which shall be used in any manner whatsoever by any person, firm, corporation, or agency without the expressed written consent of the City. Consultant shall assume no responsibility for the unintended use by others of such final work products which are not related to the scope of the services described under this Agreement. Basic survey notes and sketches, charts, computations, and other data prepared or obtained under the Agreement shall be made available, upon request, to City without restriction or limitations on their use. Consultant may retain copies of the above - Page 3 of 17 OAK #4858-0652-4811 (Rev.10/23) described information but agrees not to disclose or discuss any information gathered, discussed or generated in any way through this Agreement without the written permission of City during the term of this Agreement, unless required by law. 8. Employment of Other Consultants, Specialists or Experts. Consultant will not employ or otherwise incur an obligation to pay other consultants, specialists or experts for services in connection with this Agreement without the prior written approval of the City. 9. Conflict of Interest Requirements. A. Consultant covenants and represents that neither it, nor any officer or principal of its firm, has, or shall acquire any investment, income, business entity, interest in real property, or other interest, directly or indirectly, which would conflict in any manner with the interests of City, hinder Consultant's performance of services under this Agreement, or be affected in any manner or degree by performance of Consultant's services hereunder. Consultant further covenants that in the performance of the Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of the City in the performance of the Agreement. B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant: (1) will not have the power to make any governmental decision, including whether to: approve any rates, rules, regulations, policies, standards, or guidelines of the City or any of its subdivisions; adopt or enforce any laws; issue, deny, suspend, or revoke any permit, license, application, certificate, order, or any similar authorization or entitlement; authorize, modify, or renew any form of City contract; grant approval to any City contract specifications on behalf of the City; or grant City approval for any plans, designs, reports, or similar; and (2) will not participate in the making of any governmental decision in the equivalent of a staff capacity. For the purposes of this provision, "participating in a governmental decision" includes providing information, an opinion, or a recommendation directly to any person at the City empowered to make a decision on behalf of the City without significant intervening substantive review; and (3) will not perform the same duties for the City that would otherwise be performed by a staff member required to report under the City's conflict of interest code. (2 Cal. Code Regs. § 18700.3.) 10. Liability of Members and Employees of City. No member of the City and no other officer, elected official, employee or agent of the City shall be personally liable to Consultant or otherwise in the event of any default or breach of the City, or for any amount which may become due to Consultant or any successor in interest, or for any obligations directly or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by Page 4 of 17 OAK #4858-0652-4811 (Rev.10/23) law, the City shall have no liability or responsibility for any accident, loss, or damage to any work performed under this Agreement whether prior to its completion or acceptance or otherwise. 11. Indemnity. A. Indemnification. To the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless City and any and all of its officers, officials, employees, agents and volunteers ("Indemnified Parties") from and against any and all liability (including liability for claims, demands, damages, obligations, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys' fees and costs, court costs, interest, defense costs and expert witness fees) of any nature ("Liability"), whether actual, alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties. I. For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to Consultant's negligence, recklessness, or willful misconduct, or as may be provided by statute in Civil Code § 2782.8, as may be amended from time to time. 2. The only exception to Consultant's responsibility to indemnify, protect, defend, and hold harmless the Indemnified Parties from Liability is due to the active negligence or willful misconduct of City or its elective or appointive boards, officers, agents and employees. B. Scope of Obli ag tion. Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this Section II shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Consultant under worker's compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Consultant and shall continue to bind the parties after termination/completion of this Agreement. This indemnification shall be regardless of and not in any way limited by the insurance requirements of this contract. This indemnification is for the full period of time allowed by law and shall survive the termination of this agreement. Consultant waives any and all rights to express or implied indemnity against the Indemnified Parties concerning any Liability of Consultant arising out of or in connection with the Agreement or Consultant's failure to comply with any of the terms of this Agreement. C. Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this Section II shall not be excused because of Consultant's inability to evaluate Liability, or because Consultant evaluates Liability and determines that Consultant is not or may not be Page 5 of 17 OAK #4858-0652-4811 (Rev.10/23) liable. Consultant must respond within thirty (30) calendar days to any tender by the City, unless the time for responding has been extended by an authorized representative of the City in writing. If Consultant fails to timely accept such tender, in addition to any other remedies authorized by law, as much of the money due or that may become due to Consultant under this Agreement as shall reasonably be considered necessary by the City may be retained by the City until disposition has been made of the matter subject to tender, or until Consultant accepts the tender, whichever occurs first. Consultant agrees to fully reimburse all costs, including but not limited to attorney's fees and costs and fees of litigation incurred by the City in responding to matters prior to Consultant's acceptance of the tender. 12. Independent Contractor. It is expressly agreed that Consultant, in the performance of the work and services agreed to be performed by Consultant, shall act as and be an independent contractor and not an agent or employee of City and shall have responsibility for and control over the details and means of providing its services under this Agreement. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the services under this Agreement. As an independent contractor, Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights. Consultant, its officers, employees and agents shall not have any power to bind or commit the City to any decision. 13. Compliance with Laws. A. General. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance and approvals which are legally required for Consultant to practice its profession. City is not responsible or liable for Consultant's failure to comply with any or all of the requirements contained in this paragraph or in this Agreement. B. Workers' Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement. C. Prevailing Wage. Consultant and Consultant's subcontractors (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination are on file at the City's office of the City Clerk. D. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program. Page 6 of 17 OAK #4858-0652-4811 (Rev.10/23) E. Business Licenses. Unless exempt by law, Consultant and all subcontractors shall have acquired, at Consultant's expense, a business license from the City in accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City's issuance of an authorization to proceed with the Services. Such license(s) shall be kept valid throughout the term of this Agreement. City may withhold compensation from Consultant until such time as Consultant complies with this section. 14. Confidential Information. All data, documents, discussions or other information developed or received by or for Consultant in performance of this Agreement are confidential and not to be disclosed to any person except as authorized by City or as required by law. 15. Assignment; Subcontractors; Employ A. Assignment. Consultant shall not assign, delegate, transfer, or convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in or to the same or any part thereof without the City's prior written consent, which shall be in the City's sole discretion. Any assignment without such approval shall be void and, at the City's option, shall immediately cause this Agreement to terminate. B. Subcontractors; Employees. Consultant shall be responsible for employing or engaging all persons necessary to perform the services of Consultant hereunder. No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors are deemed to be employees of Consultant, and Consultant agrees to be responsible for their performance. Consultant shall give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and shall keep the work under its control. If any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, it shall be discharged immediately from the work under this Agreement on demand of the Project Manager. 16. Insurance. Without limiting Consultant's indemnification provided herein, Consultant shall, at its own expense, procure and maintain insurance that complies with the requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated by reference. Consultant shall upon thirty (30) days' notice comply with any changes in the amounts and terms of insurance as may be required from time -to -time by City's risk manager. 17. Termination of Agreement; Default. A. This Agreement and all obligations hereunder may be terminated at any time, with or without cause, by the City upon five (5) days' written notice to Consultant. B. If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violates any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services Page 7 of 17 OAK #4858-0652-4811 (Rev.10/23) satisfactorily rendered by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of Consultant's breach of the Agreement. C. In the event City terminates this Agreement without cause, Consultant shall be entitled to any compensation owed to it up to the time of such termination, it being understood that any payments are full compensation for services rendered prior to the time of payment. D. Upon termination of this Agreement with or without cause, Consultant shall turn over to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by Consultant or its subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this Agreement. Such materials shall become the permanent property of the City. Consultant, however, shall not be liable for City's use of incomplete materials nor for the City's use of complete documents if used for other than the project contemplated by this Agreement. 18. Suspension. City shall have the authority to suspend this Agreement and the services contemplated herein, wholly or in part, for such period as it deems necessary due to unfavorable conditions or to the failure on the part of Consultant to perform any provision of this Agreement. Consultant will be paid for satisfactory services performed prior to the date of suspension. During the period of suspension, Consultant shall not receive any payment for services or expenses incurred by reason of such suspension. 19. Merger; Amendment. This Agreement constitutes the complete and exclusive statement of the agreement between City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. This document may be amended only by written instrument, signed by both the City and Consultant. All provisions of this Agreement are expressly made conditions. 20. Interpretation. This Agreement shall be interpreted as though it was a product of a joint drafting effort, and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted. 21. Litigation Costs. If either party becomes involved in litigation arising out of this Agreement or the performance thereof, the court in such litigation shall award reasonable costs and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith. 22. Time Is of the Essence. Time is of the essence in this Agreement. Upon receipt of a written notice from City to proceed with work required by this Agreement, Consultant shall immediately commence work to perform the services required in accordance with the schedule of work. In the event that the Agreement does not include a fixed schedule for completion of work, Consultant shall diligently prosecute all work until completion. Page 8 of 17 OAK #4858-0652-4811 (Rev.10/23) 23. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party in writing of the change of address. Notice shall be deemed communicated within seventy-two (72) hours from the time of mailing if mailed as provided in this section. If to City: City Clerk City of Rohnert Park - City Hall 130 Avram Avenue Rohnert Park, CA 94928 If to Consultant: SCHAAF & WHEELER, INC. 2200 Range Avenue, Ste. 201 Santa Rosa, CA 95403 24. Consultant's Books and Records. A. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City and all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. B. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement. C. City may, by written request by any of the above -named officers, require that custody of the records be given to the City and that the records and documents be maintained in the City Manager's office. 25. Agreement Is Binding. The terms, covenants, and conditions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 26. Equal Employment Opportunity. Consultant is an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or Page 9 of 17 OAK #4858-0652-4811 (Rev.10/23) national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, religion, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 27. Non -Exclusive Agreement. This is a non-exclusive agreement. City reserves the right to provide, and to retain other consultants to provide, services that are the same or similar to the services described in this Agreement. 28. City Not Obligated to Third Parties. The City shall not be obligated to or liable for payment hereunder to any party other than Consultant. 29. Remedies/Waiver. No failure on the part of either party to exercise any term, covenant, condition, right or remedy hereunder shall operate as a waiver of any other term, covenant, condition, right or remedy that such party may have hereunder. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative. As a condition precedent to commencing legal action involving a claim or dispute against City arising from this Agreement, Consultant shall comply with the claims -presentation requirements under the Government Tort Claims Act, California Government Code Sections 900, et seq. and the Rohnert Park Municipal Code. 30. Severability. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had not been contained herein. 31. Exhibits. The following exhibits are attached to this Agreement and incorporated herein by this reference: A. Exhibit A: Scope of Work and Schedule of Performance B. Exhibit B: Compensation C. Exhibit C: Insurance Requirements 32. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. The parties hereby expresslyagree to the use of electronic signatures, which shall be deemed to have the same effect as an original signature. Page 10 of 17 OAK #4858-0652-4811 (Rev.10/23) 33. News Releases/Interviews. All Consultant and subcontractor news releases, media interviews, testimony at hearings and public comment shall be prohibited unless expressly authorized by City. 34. Applicable Law; Venue. This Agreement shall be construed and interpreted according to California law. In the event that suit shall be brought by either party hereunder, the parties agree that a trial of such action shall be held exclusively in a state court in the County of Sonoma, California. 35. Authorijy. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms. IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first above written. CITY OF ROHNERT PARK By: Marcela Piedra, City Manager Date: SCHAAF & WHEELER INC. By: Benjamin L. Shick Signed agreement on filed with Clerk's Office Title: Principal, Vice President Representing: Operational Group Date: Per Minute Order adopted by the Rohnert Park City Council at its meeting of July 9, 2024 SCHAAF & WHEELER INC. By: Leif M. Coponen Title: Treasurer _ Representing: Financial Grou Date: ATTEST: By: City Clerk APPROVED AS TO FORM: By: City Attorney Page 11 of 17 OAK #4858-0652-4811 (Rev.10/23) EXHIBIT Scope of Work Scope of Work Schaaf & Wheeler's proposes the below scope of services for the City of Rohnert Park's Wet Well Lining Station 2 Project No. 2017-09 (Project). Schaaf & Wheeler will prepare bid documents (Plans, Specifications and Construction Estimate — PS&E) and will provide construction support services. The Project consists of lining the existing wet well and grinder vault and appurtenance retrofits of Pump Station 2. A. Project Assessment 1) Schaaf & Wheeler will schedule and attend a site visit at Pump Station 2 to review the existing conditions and discuss the proposed improvements with City staff. 2) Schaaf & Wheeler will review existing available record drawings of the facilities and assess the current condition of the wet well and grinder pit. The assessment will rely on previous assessments, visual inspection of the existing conditions, and additional data provided by the City. 3) Schaaf & Wheeler will review all attachments included in the RFP. 4) Schaaf & Wheeler will review the existing assessment report: a. Emergency Sewer Pond and Wet Well Lining Project Condition Assessment Report by GHD dated January 2018 (Attachment B) 5) Schaaf & Wheeler will review any additional existing project files provided by the City 6) Schaaf & Wheeler will meet with City staff in person to discuss project details B. Design 1) The design will include civil engineering services to provide the City with a complete and ready to bid design of the Project, including Plans, Technical Specifications, and Estimate (100% PS&E). An optional task is included for structural engineering to repair locations in the wet well or grinder pit that require structural repairs prior to lining. This may include locations where existing reinforcement is exposed and corroded. 2) Prior to starting design, Schaaf & Wheeler will prepare an engineering technical memorandum for City staff review and approval that summarizes the proposed design for this Project. Schaaf & Wheeler will engage City staff to answer any questions and provide feedback required to finalize the engineering technical memorandum. Schaaf & Wheeler's recommendations for various types of coating that are used in this application will be included in the memo (i.e. epoxy vs. HDPE vs. vinyl -ester). 3) Schaaf & Wheeler will prepare a site plan and sections in AutoCAD based on existing available record drawings and field dimensions. Constraints and requirements for isolation and bypass pumping of the wet well and grinder pit will be detailed on the plans and specifications. 4) The Project will include the following design improvements a. Improvements to the Pump Station 2 grinder pit area: Schaaf 6' Wheeler 9 EXHIBIT Scope of Work 1. Provide new corrosion -resistant lining up to the deck. 2. Add bolts to the grinder support. 3. Remove the bar screen bracket. b. Improvements to the Pump Station 2 wet well: 1. Provide new corrosion -resistant lining of the wet well to the highwater line, with an optional bid item to include thin lining above the water line and on the ceiling. 2. Provide new stainless -steel clamps on all items within the wet well. 3. Replace the bubbler tube. 4. Replace the Pump Station 2's bathroom sewer line inside the wet well. c. Install new emergency bypass line: 1. Install above -ground 12-inch HDPE fusion welded pipe on the side of the pump station property for emergency bypass. Public Works Collections staff will make final connections on both ends. 5) Prepare design development documents. This will include, but is not limited to: a. Prepare construction documents including full size drawings, technical specifications, engineer's construction cost estimate, and estimated construction time schedule. b. Time schedule for design and construction. 6) Provide Public Works with 60% design development package (PS&E) for review prior. 7) Provide Public Works 100% draft design development package (PS&E) for review prior to submittal to the Building Department for building permit. 8) Lead and attend at least two in -person working meetings with Public Works staff to discuss the design of the project. 9) Schedule must meet project deadline of construction bid advertisement by February 2025. C. Building Permits and Construction Documents 1) Schaaf & Wheeler will prepare, generate and submit all documents and full-size hard copies to the Building Department, as required by the Building Permit Application. Schaaf & Wheeler will keep the Public Works Project manager informed of the process. 2) Schaaf & Wheeler will include all required/requested Building Department information on the drawings as noted in the building permit application and any other checklists. 3) Schaaf & Wheeler will make all required document and drawings revisions and resubmittals as required by the building permit plan check process to obtain City building permit for construction. Schaaf 6' Wheeler 10 EXHIBIT Scope of Work D. Project Bidding 1) Schaaf & Wheeler will assist Public Works with the formal project bidding process, including Notice to Bidders and list of contractors who have experience with wet well lining to be added to the City's invitation to bid list. 2) Schaaf & Wheeler will attend an in -person non -mandatory pre -bid job walk with prospective bidders. 3) Schaaf & Wheeler will assist Public Works with written responses to ALL technical questions/clarifications during project bidding process. 4) Schaaf & Wheeler will assist Public Works with issuance of addenda as directed by the Public Works project manager. 5) Once the Project is awarded, Schaaf & Wheeler will issue the Conformed Set of Drawings. E. Consultant Services During Construction 1) Schaaf & Wheeler will lead and provide meeting minutes at pre -construction meeting. 2) Schaaf & Wheeler will assist City with responses to ALL Request for Information (RFIs) during construction. 3) Schaaf & Wheeler will assist City with the review and approval of project submittals. 4) Schaaf & Wheeler will assist City with construction change orders. 5) Schaaf & Wheeler will assist with completion of punch list items. Schaaf & Wheeler will attend one punchlist walk and prepare the punch list. Schaaf & Wheeler will confirm that all punchlist items are complete prior to the City issuing the Notice of Completion. 6) Schaaf & Wheeler will prepare record -drawings and provide the City with final digital copies of the record drawings. F. Structural Evaluation and Design (Optional) 1) Schaaf & Wheeler's structural engineering subconsultant, PASE, will provide structural recommendations for repair of any locations in the wet well or grinder pit that are discovered where there is exposed and corroded existing reinforcing steel. This scope includes up to five locations where structural review and recommendations are required. 2) This scope includes review of existing available documents, one site visit, coordination, and one memorandum summarizing the structural conditions and recommendations. 3) This scope assumes that any reinforcing steel corrosion will be minimal and can be repaired by a strategy such as sandblasting, coating with a corrosion inhibitor, and patching with a repair mortar. Extensive corrosion requiring concrete demo, addition of new reinforcing steel dowels and bars, preparation of substantiating structural calculations, etc. are not included in the scope and will be considered additional services. EXHIBIT Schedule Schedule I D Task Name Duralicn Start finish Jul 2D24 I August 2021 SepternbedOctDbw 2 Nbmmberl DecEmberl January 201 Feb Mardi M2J Apfl M25 t Notice to Proceed (Assumed) D days Mon 7/15/24 Mon 7115/24 Task A Project Assessment 21 days Mon 7115/24 Mon 8112/24 A.I. Visit Pump Station 2 Site 5 days Mon 8/5f24 Fri 8/9124 A.2-A.5 Review Existing Data and Assess Current Condition 15days Mon 7/15{24 Fri 8/2f24 A.6 Meet with City Staff to Discuss Project Details 1 day Mon 8/12/24 Mon 8f 12f24 Task B Design 82 days Tue 9123/24 Wed 12/4124 B_1-B-2Prepare TechniralMemorandumfor Proposed Design 15daW Tue8/13/24 Mon9j2/24 8_6 Prepare &D% Design Development Package 25 days Tue 9/3f 24 Mon 1017/24 City Review 10 days Tup 10/8/24 Mon 1012112 60% Design Review Meeting 1 day Tue 10/22124 Tue 10/22124 B.7 Prepare 100%Design Development Pack -age 20day5 Wed 10/23j24Tue11j19/24 City Review 10 days Wed 11/20/24Tue 12/3/24 1fl046 Design Review Meeting 1 day Wed 12/4/24 Wed 12/4/24 Task Building Permits and Construction Documents 40 days Thu 12/5/24 Wed 1/29125 C.1 Prepare and Submit to Building Department 10 days Thu 12/5/24 Wed 12/18/2 Building Department Review 20 days Thu 12/19/24 Wed 1/15/25 C.3 Drawings Revisions and Resubmittals 10 days Thu 1/16f25 Wed 1{29/25 Task D Project Bidding 30 days Thu 1/30/25 Wed 3112125 Task E Consultant Se rvices During Construction 80daW Thu 3/13/25 Wed 7/2/25 0 7/15 12+4 , V 1129 2 3 4 S 6 7 8 9 10 11 12 13 14 1s 16 17 18 r� EXHIBIT B L W C � i a a, w CO �a w = cLa Fee Proposal •C y N W in Valid for 120 Days a C CO Q L in a Hourly Rates $295 $250 $200 Task A Project Assessment 12 22 0 $0 $9,040 A.1 Visit Pump Station 2 Site 4 4 $2,180 A.2-A.5 Review Existing Available Data, Record Drawings, and Assess the Current 6 16 $5,770 A.6 Meet with City Staff to Discuss Project Details 2 2 $1,090 Task B Design 34 92 100 $0 $53,030 B.1-B.2 Prepare Technical Memorandum 6 16 $5,770 B.6 Prepare 60% Design Development Package 12 40 60 $25,540 B.7 Prepare 100% Design Development Package 12 32 40 $19,540 B.8 Two In -Person Working Meetings with Public Works Staff 4 4 $2,180 Task C IBuilding Permits and Construction Documents 12 8 28 $0 $11,140 C.1 Prepare, Generate and Submit All Documents to Building Department 4 12 $3,580 C.3 Make All Required Document and Drawings Revisions and Resubmittals 8 8 16 $7,560 Task D I Project Bidding 12 14 6 $0 $8,240 D.1 Assist Public Works With Project Bidding Process 4 6 $2,680 D.2 Attend In -Person Pre -Bid Job Walk 2 2 $1,090 D.3 Assist With Written Responses to All Technical Questions/Clarifications 2 4 $1,590 DA Assist With Issuance of Addenda 2 2 $1,090 D.5 Issue Conformed Set of Drawings 2 6 $1,790 Task E Iconsultant Services During Construction 17 22 8 $0 $12,115 E.1 Pre -Construction Meeting and Meeting Minutes 3 $885 E.2 Prepare Responses to All RFIs 2 4 $1,590 E.3 Review and Approval of Project Submittals 6 12 $4,770 EA Assist City With Construction Change Orders 2 $590 E.5 Assist With Project Punch List 2 6 $2,090 E.6 Record Drawings Preparation and Providing Final Digital Copies 2 8 $2,190 Total Excluding Optional Tasks 1 87 1 158 1 142 1 $0 1 $93,565 Optional Tasks: Task F, Structural Evaluation and Design 4 0 0 $8,250 $9,430 F.1 Structural Evaluation and Design 4 $8,250 $9,430 EXHIBIT C INSURANCE REQUIREMENTS for Consultant Services Agreement Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, or employees. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non -owned), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if consultant provides written verification it has no employees) 4. Professional Liability (Errors and Omissions) Insurance appropriates to Consultant's profession, with a limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Consultant's insurance (at least as broad as ISO Form CG 20 10 1185, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if later revisions used). Primary Coverage Exhibit C OAK #4858-0652-4811 (Rev.10/23) For any claims related to this contract, Consultant's insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 0104 13 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of Consultant's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Self -Insured Retentions Self -insured retentions must be declared to and approved by the City. The City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide coverage on a claims -made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work; 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work; and 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. Verification of Coverage Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy Exhibit C OAK #4858-0652-4811 (Rev.10/23) listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Exhibit C OAK #4858-0652-4811 (Rev.10/23) CERTIFICATE OF CONSULTANT I HEREBY CERTIFY that I am the Vice President , and a duly authorized representative of the firm of SCHAAF & WHEELER, INC. , whose address is 2200 Range Avenue, Ste. 201, Santa Rosa, CA 95403 , and that neither I nor the above firm I here represent has: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit to secure this Agreement. b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the Agreement; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the Agreement; Except as here expressly stated (if any); I acknowledge that this certificate is subject to applicable State and Federal laws, both criminal and civil. Date Signature Benjamin Shick Page 17 of 17 OAK #4858-0652-4811 (Rev.10/23) ITEM NO. 7.D. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: July 9, 2024 Department: Development Services Submitted By: Alicia Giudice, Director of Development Services Prepared By: Mary Grace Pawson PE, Planning Manager Agenda Title: Adopt a Resolution Initiating Proceedings for the Formation of Landscape and Lighting District No. 2024-01 (Westside Services) Pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California and Directing Related Actions RECOMMENDED ACTION: Adopt a resolution initiating proceedings for the formation of Landscape and Lighting District No. 2024-01 (Westside Services) pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California and directing related actions BACKGROUND: The Landscape and Lighting Act of 1972 (Division 15, Part 2, beginning at Section 22500 of the Streets and Highways Code of the State of California- hereinafter the "Act"), is the statutory framework that provides the authority and describes the methodology that local agencies may use to form Landscape and Lighting Districts and levy special assessments on property within the districts. Under the Act, Landscape and Lighting Districts ("LLDs") may be used to fund the provision of certain authorized public improvements or services, including the purchase, construction, expansion, improvement, rehabilitation, or maintenance of public facilities. On January 24, 2017, the City Council adopted Ordinance Number 903, approving a Development Agreement with Stadium RP Development Partners, LLC ("developer") for the Residences at Five Creek ("project"), a mixed -use project consisting of three main components: a hotel, a 135-unit multi- family residential development (commonly known as Adega I); and a commercial and retail development complex. The Development Agreement provided for a Public Service Payment to the City equal to the amount of eight hundred dollars per residential unit per year ($800.00/unit/year), subject to annual adjustment based on the San Francisco Bay Area Consumer Price Index. The Public Service Payment is intended to offset the City's costs in providing public improvements and services to the residential component of the project, and avoid a fiscal deficit to the City's General Fund that would otherwise be created by the project's impacts. On March 10, 2020, City Council adopted Ordinance No. 946 approving the first amendment to the Development Agreement, which provided for rezoning a portion of the site from commercial to residential to allow for the development of 74 additional multi -family residential units (commonly known as Adega II). Among other things, the first amendment to the Development Agreement requires ITEM NO. 7.D. the developer to implement the same public service payment provisions for the additional residential property. The Adega II development is in the process of being finalized and staff and the developer have determined that an LLD is the best vehicle for ensuring the developer can comply with the DA requirement to establish and ongoing funding mechanism for maintenance and services. ANALYSIS: The first step in establishing an LLD is the attached recommended Resolution Initiating Proceedings, which describes property proposed to be included in the LLD and directs the preparation of an Engineer's Report. In this case, the area to be included in the LLD is the parcel that contains the Adega II Development (see Resolution Exhibit A). The Engineer's Report will be prepared in in accordance with Article 4 of Chapter 1 of the Act and Article XIIID of the California Constitution (Proposition 218). The Engineer's Report will: 1. Describe the various facilities and services that will be provided by the LLD and will generally include maintenance, repair and rehabilitation of parks, landscaping, lighting and stormwater treatment facilities 2. Describe the costs associated with the maintenance, repair and rehabilitation activities 3. Describe the methodology used to allocate the costs to benefitting properties and the public at large, based on benefits receives 4. Calculate the assessment proposed for the Adega II property. The City Council will have an opportunity to review the Preliminary Engineer's Report as a part of a subsequent public meeting to consider adoption of a Resolution of Intention, directing staff to issue assessment protest ballots to the benefitting property owner, and providing notice of a public hearing to consider adoption of a Resolution of Formation. In this case, there is one benefitting property owner, who is also subject to the Development Agreement for the Adega II project. Assessment District ballots are weighted by the value of the proposed assessment. In this case, because there is a single benefitting property, its ballot will include 100% of the proposed assessment. The benefitting property owner will have 45 days to return its protest ballot, at which point the proposed LLD may be formed and assessments may be levied as a part of the public hearing to consider the Resolution of Formation. Next Steps: Because both the developer and staff are working to complete and close out the Adega II project, staff is projecting that the City Council will be asked to approve the Engineers Report on July 23, 2024. Staff anticipates that ballots will be due and the district formation and levy process can be completed on September 10, 2024. Because of the timing for the district's formation, the assessment will not be able to be collected on the tax roll. However, because the district involves a single owner with a single assessment, staff will work with the developer to "hand bill" the assessment and ensure collection in Fiscal Year 2024-25. In subsequent years, the assessment will be able to be collected on the tax role. ENVIRONMENTAL ANALYSIS: Adoption of the proposed resolution is not a "project" under California Environmental Quality Act (CEQA) Guidelines section 15378. The resolution approves a funding mechanism for ongoing 2 ITEM NO. 7.D. maintenance and services including water quality compliance services (see 15378(b)(4)) and there is no potential that approval of the proposed agreement will result in a direct or indirect physical change to the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The proposed action is consistent with the City's Councils goals for Long Term Financial Sustainability, Community Quality of Life and Planning and Infrastructure because it provides a funding source for maintenance activities that both relieves burden on the General Fund and ensures infrastructure is well maintained in the developing westside neighborhoods. OPTIONS CONSIDERED: None. The recommended action is necessary to satisfy the requirements of the Development Agreement as amended. FISCAL IMPACT/FUNDING SOURCE: The proposed action will have a current positive fiscal impact of $74,148/year and this will escalate annually. The proposed action will provide a funding source for ongoing maintenance, rehabilitation and repair activity in the Stadium Lands area. Code Compliance Approval Date: NA Department Head Approval Date: 06/17/2024 Finance Approval Date: NA Human Resources Approval Date: NA City Attorney Approval Date: 06/11/2024 City Manager Approval Date: 06/24/2024 Attachments: 1. A Resolution Initiating Proceedings for the Formation of Landscape and Lighting District No. 2024-01 (Westside Services) Pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California and Directing Related Actions 2. Resolution Exhibit A — Proposed Boundaries of City of Rohnert Park Landscape and Lighting District 2024-01 (Westside Services) RESOLUTION NO.2024-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK INITIATING PROCEEDINGS FOR THE FORMATION OF LANDSCAPING AND LIGHTING DISTRICT NO.2024-01 (WESTSIDE SERVICES) PURSUANT TO PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND DIRECTING RELATED ACTIONS WHEREAS, on January 24, 2017, the City Council adopted Ordinance No. 903, approving a Development Agreement with Stadium RP Development Partners, LLC ("The Stadium Lands Development Agreement"), for a mixed -use development including a hotel, 135 multi -family residential units and a commercial and retail center; and WHEREAS, among other things the Stadium Lands Development Agreement required the establishment of a financing district that would fund public services for the residential portion of the development over the term of the development; and WHEREAS, on March 10, 2020, the City Council adopted Ordinance No. 946, approving the first amendment to The Stadium Lands Development Agreement, which supported the rezoning a portion of the site from retail commercial use to multi -family residential use allowing for 74 additional multi -family residential units; and WHEREAS, the first amendment to the Stadium Lands Development Agreement continues to require a financing district to fund services for the new residential portion of the development over the term of the development; and WHEREAS, the City Council of the City of Rohnert Park intends this Resolution to serve as the initiation of proceedings for the formation of a landscaping and lighting district pursuant to the Landscaping and Lighting Act of 1972 (Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof), "the Act"); and WHEREAS, the Landscape and Lighting District No. 2014-01 (Westside Services) is intended to satisfy the property owner's obligations under its Development Agreement to establish a funding mechanism for services; and WHEREAS, the purpose of the landscaping and lighting district shall be to install, maintain and service those improvements described in Section 2 below. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: SECTION 1: The City hereby proposes to form a new landscaping and lighting district as described in this Resolution and that district is hereby given the distinctive designation of "Landscape and Lighting District No. 2024-01 (Westside Services)" (the "Assessment District"), which includes the territory on the Proposed Boundary Map for City of Rohnert Park Landscape and Lighting District No. 2024-01 (Westside Services), attached as Exhibit A and incorporated herein. SECTION 2: It is proposed that the Assessment District undertake the following improvements: installation, maintenance, and servicing of public areas and facilities, including but not limited to, park landscaping, streetscaping, all irrigation systems, landscape corridors, ground cover, shrubs and trees, street frontages, lighting, fencing, entry monuments, stormwater collection, detention, treatment and water quality monitoring, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, for property owned and/or maintained by the City. Installation means the construction of landscape improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage, and lights. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of said improvements, including (a) repair, removal, or replacement of all or part of any improvement; (b) providing for the life, growth, health and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; (c) the removal of trimmings, rubbish, debris, and other solid waste; and (d) the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of (a) electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements, (b) water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements and (c) water quality monitoring and reporting in accordance with the City's stormwater permit. SECTION 3: Mary Grace Pawson, PE, with the City's Development Services Department is hereby designated as Engineer of Work for purposes of these proceedings and is directed to prepare an Engineer's Report in accordance with Article 4 of Chapter 1 of the Act and Article XIII D of the California Constitution. Upon completion, the Engineer shall file the Engineer's Report with the City Clerk for submission to the City Council. DULY AND REGULARLY ADOPTED this 9t' day of July 2024. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A CITY OF ROHNERT PARK Susan H. Adams, Mayor ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2024-054 Page 2 of 2 MAP OF PROPOSED BOUNDARIES FOR CITY OF ROHNERT PARK LANDSCAPE & LIGHTING DISTRICT 2024-01 (WESTSIDE SERVICES) BUSINESS PARK DR BUSINESS PARK DR MA TN AbT yy Cl TY CLERKS STA TEMENT _.—_.__ ____.._._ _ _ ___.._--_ •CREEK .._--_._ a g R�AfRT PARK m EXPRESSWAY SIL VIA LOPEZ CUEVAS, CITY CLERK OF THE CITY OF ROHNERT PARK, COUNTY OF a SONOMA, STATE OF CALIFORNIA, DO HEREBY STATE THAT THIS MAP, SHOWING THE 6 PROPOSED BOUNDARIES OF LANDSCAPE & LIGHTING DISTRICT 2024-01 (WESTSIDE es SERWCES), WAS APPROVED SY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, 101 AND AT ITS REGULAR MEETING HELD ON, THIS DAY OF 2024 BY ITS RESOLUTION 2024 — LOCATION MAP SILWA LOPEZ CUE VAS, CITY CLERK NO SCALE CITY OF ROHNERT PARK STATE OF CALIFORNIA CARLSON AVENUE i ' W I ASSESSORS PARCEL I j143-040-137 i - J W LEGEND Q o� S OP EXISTING CFD BOUNDARY ------- ASSESSORS PROPOSED BOUNDARY OF ---------- PARCEL O LLD 2024-01 143-040-139 Mq "�A� GRAPHIC SCALE O� z� D 200 `� J QCITY �VF OF ROHNERT PARK COUNTY OF SONOMA ( IN FEET) 1 inch = 200 ft. STATE OF CALIFORNIA CURRENT LEGAL DESCRIPTION REFERENCE IS NEARBY MADE TO THE ASSESSOR MAPS OF THE COUNTY OF SONOMA ASSESSOR'S PARCEL 143-040-137,135 & 143-040-139 SHEET 1 OF 1 T:1Asae,—DislncklCFMMI W,s Sitle_Map_Dra11s1CADILot 1-HRZ_GREF_CFD OD.&g OI211Y2024 2:500 PIA, A,t CAD PDF IG—,I Dacumentationl.pr3 ITEM NO. 7.E. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. " +11YUFYtix CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: July 9, 2024 Department: Development Services Submitted By: Alicia Giudice, Director of Development Services Prepared By: Jenna Garcia, Housing Manager Agenda Title: Adopt a Resolution Authorizing an Amendment to the Fiscal Year 2023-24 Budget in the Amount of $127,920 to Receive and Appropriate Grant Funds from the County of Sonoma for Operations of the Labath Landing Interim Housing Program RECOMMENDED ACTION: Adopt a resolution authorizing an amendment to the fiscal year 2023-24 budget in the amount of $127,920 to receive and appropriate grant funds from the County of Sonoma for operations of the Labath Landing Interim Housing program. BACKGROUND & ANALYSIS: Homelessness is a long-standing, complex and challenging issue for public agencies in California. The City of Rohnert Park has developed a comprehensive response strategy that combines services and enforcement. In 2021, the City was awarded State Homekey Round 2 program funding to construct and operate a 60-unit interim housing facility. This facility, known as Labath Landing, opened on October 24, 2022. Prior to the City receiving the award, on October 26, 2021, the Sonoma County Board of Supervisors adopted Resolution Number 21-0431. This resolution established a Supportive Services Funding Framework under the Project Homekey umbrella. It includes an operational subsidy of $80 per person per day for Homekey Round 2 interim housing facilities. This framework documented the collaborative discussions between County and City staff that were instrumental in the City's securing State Homekey funds to cover the capital cost of establishing Labath Landing, and Homekey funds to provide partial operating subsidies for the first four years of project. The initial operating support request for the Labath Landing Homekey Interim Housing project was calculated based on an assumption that the project would support a total of 60 people per day because the project has 60 rooms. However, 12 of the 60 rooms are accessible rooms that can also accommodate couples. At initial lease -up for Labath Landing, the project was serving 70 individuals. Since its opening, however, the project has been consistently serving an average of 66 people per day. The increased number of individuals served also increases the cost to deliver services. The County of Sonoma had originally committed to providing the City of Rohnert Park $1,134,960 to be used towards operations expenses at Labath Landing in fiscal year 2023-24. The City Council adopted a budget based on this anticipated revenue amount. The City subsequently revised its funding request to reflect the increased number of individuals served. ITEM NO. On May 7, 2024, the County of Sonoma awarded a total of $1,262,880 in funding for operational expenses at Labath Landing — $127,920 more than the revenue that had previously been appropriated. In order to facilitate the City receiving this increased grant funding amount, Council is being asked to approve a budget amendment to receive the additional $127,920 in County of Sonoma grant funding and to appropriate these funds to Labath Landing program operations. This increased grant funding will result in a savings to City General Fund in the amount of $127,920. ENVIRONMENTAL ANALYSIS: The adoption of the proposed resolution is exempt from the California Environmental Quality Act ("CEQA") because it involves the budget amendment that does not qualify as a "project" as defined in Public Resource Code Section 21065 and CEQA Guidelines Sections 15378. Labath Landing was approved and constructed as a Homekey project pursuant to AB 140 and was determined to be statutorily exempt pursuant to Health and Safety Code section 50675.1.4 STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action is consistent with Strategic Plan Goal B — Achieve and Maintain Financial Stability and Goal D — Continue to Develop a Vibrant Community. The recommended action is also consistent the City Council's goal of "Community Quality of Life." OPTIONS CONSIDERED: None. This is consistent with prior Council direction. FISCAL IMPACT/FUNDING SOURCE: The proposed action will allow the City to receive $127,920 in additional grant funding for fiscal year 2023-24 through the County of Sonoma to pay for operations of Labath Landing interim housing program. The proposed action will increase the revenue and expenses included in the Special Revenue Fund — Homelessness Program (Account #42322250) by $127,920, and decrease the City's General Funds obligation and expenses in the General Fund Development Services' Homelessness Budget Unit (Account #10002250) by the same amount. Department Head Approval Date: 06/21/2024 City Attorney Approval Date: 06/18/2024 Finance Director Approval Date: 06/12/2024 City Manager Approval Date: 06/25/2024 Attachments: 1. A Resolution of the City Council of the City of Rohnert Park Authorizing an Amendment to the Fiscal Year 2023-24 Budget in the Amount Of $127,920 to Receive and Appropriate Grant Funds from the County of Sonoma for Operations of the Labath Landing Interim Housing Program in Fiscal Year 2023-24 a. Exhibit A — Budget Amendment 2 RESOLUTION NO.2024-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2023-24 BUDGET IN THE AMOUNT OF $127,920 TO RECEIVE AND APPROPRIATE GRANT FUNDS FROM THE COUNTY OF SONOMA FOR OPERATIONS OF THE LABATH LANDING INTERIM HOUSING PROGRAM IN FISCAL YEAR 2023-24 WHEREAS, the City Council of the City of Rohnert Park adopted the Fiscal Year 2023- 24 Budget on June 27, 2023 and has the authority to amend the budget; and WHEREAS, homelessness is a long-standing, complex and challenging issue for Rohnert Park and many other cities in California; and WHEREAS, on October 12, 2021, the City Council authorized a joint application with its partners DignityMoves and HomeFirst to the State Homekey Round 2 program requesting funds to construct and operate a 60-unit interim housing project on city -owned land; and WHEREAS, on December 21, 2021, the City of Rohnert Park received Homekey Round 2 award in the amount of $14,678,400, of which $11,400,000 was for capital expenditures and $3,278,400 for operating funds; and WHEREAS, on October 26, 2021, the Sonoma County Board of Supervisors adopted Resolution Number 21-0431, establishing a "Supportive Services Funding Framework" under the Project Homekey umbrella which included an operational subsidy of $80 per person per day for Homekey Round 2 interim housing facilities; and WHEREAS, on October 24, 2022, the 60-unit Homekey interim housing project known as "Labath Landing" was opened in Rohnert Park and began serving homeless participants; and WHEREAS, on September 29, 2022, the County of Sonoma ("County") and City of Rohnert Park ("City") executed a funding agreement in which the County committed to providing $1,134,960 to the City for operating expenses at Labath Landing in Fiscal Year 2023- 24; and WHEREAS, the City's initial operating support request for Labath Landing was calculated based on an assumption that the project would support a total of 60 people per day because the project has 60 rooms, however, since 12 of the 60 rooms can also accommodate couples, the project has been consistently serving an average of 66 people per day. The increased number of individuals served also increases the cost to deliver services; and WHEREAS, the City subsequently revised its funding request to reflect the increased number of individuals served; and WHEREAS, on May 7, 2024, the County of Sonoma awarded a total of $1,262,880 in funding for operational expenses at Labath Landing, which is $127,920 more than the revenue that had previously been budgeted; and WHEREAS, an amendment to the approved Fiscal Year 2023-24 budget is necessary to account for and expend the unanticipated revenue received. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that is does hereby authorize and approve an amendment to the Fiscal Year 2023-24 adopted budget in the amount of $127,920, as outlined in Exhibit A, to appropriate anticipated grant funds received from the County of Sonoma for operations of Labath Landing interim housing project in Fiscal Year 2023-24. BE IT FURTHER RESOLVED that the City Manager and Finance Director are authorized and directed to take the actions necessary to effectuate this resolution. DULY AND REGULARLY ADOPTED this 9th day of July, 2024. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Exhibit A CITY OF ROHNERT PARK Susan H. Adams, Mayor ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2024-055 Page 2 of 3 EXHIBIT A: Amendment to the Adopted Fiscal Year 2023-24 Budget 2250 Dev. Services - Housing Adopted 23-24 Proposed Budget Amendment Totals 10002250-61000 Salaries & Wages $ 91,642 $ $ 91,642 Benefits $ 22,382 $ $ 22,382 PERSONNEL SERVICES Total $ 114,024 $ - $ 114,024 10002250-63120 Equipment, Small Office & Tool $ 50,000 $ $ 50,000 10002250-64000 Contract Services $ 1,644,988 $ (127,920) $ 1,517,068 SERVICES AND SUPPLIES Total $ 1,694,988 $ (127,920) $ 1,567,068 Dev. Services - Housing Total $ 1,809,012 $ (127,920) $ 1,681,092 4232 Homelessness Program 42322250-50079 Allocated Interest $ (23,000) $ $ (23,000) OTHER INCOME Total $ (23,000) $ - $ (23,000) 42322250-50141 State Grants & Reimbursements $ - $ $ 42322250-50147 County Grants $ (1,518,960) $ (127,920) $ (1,646,880) REVENUE FROM OTHER AGENCIES Total $ (1,518,960) $ (127,920) $ (1,646,880) 42322250-64000 Contract Services $ 2,664,792 $ 127,920 $ 2,792,712 SERVICES AND SUPPLIES Total $ 2,664,792 $ 127,920 $ 2,792,712 Homelessness Program Total $ 1,122,832 $ - $ 1,122,832 Resolution 2024-055 Page 3 of 3 Mission Statement ITEM NO. 7.F. "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: July 9, 2024 Department: Human Resources Submitted By: Jamie Cannon, Director of Human Resources Prepared By: Jamie Cannon, Director of Human Resources Agenda Title: Adopt a Resolution Authorizing the City to Join CSAC Excess Insurance Authority, Authorizing the City Manager to execute the Joint Powers Authority Agreement and the PRISM Dental Memorandum of Understanding, and Appointing the City Manager to Act in all matters relating to the Authority. RECOMMENDED ACTION: Adopt a Resolution Authorizing the City to Join CSAC Excess Insurance Authority, Authorizing the City Manager to execute the Joint Powers Authority Agreement and the PRISM Dental Memorandum of Understanding, and Appointing the City Manager to Act in all matters relating to the Authority. BACKGROUND: The City of Rohnert Park has partnered with Alliant Employee Benefits to serve as the City's broker of record for our health insurance program. With this change, City staff will receive a variety of benefits (Dental, Vision, Life, Disability, and Employee Assistance Programs) through Public Risk Innovation, Solutions, and Management (PRISM), aka California Schools and Counties (CSAC). ANALYSIS: This action by Council will authorize the City Manager to execute the Joint Powers Authority Agreement and the PRISM Dental Memorandum of Understanding. ENVIRONMENTAL ANALYSIS: The adoption of the proposed resolution is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: Organization Well Being. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends adoption of the resolution to join CSAC Excess Insurance Authority. 2. Alternative: Staff does not recommend an alternative option. ITEM NO. 7.F. FISCAL IMPACT/FUNDING SOURCE: No Fiscal Impact. All costs for active employees and retirees are budgeted in the FY 24-25 budget: $624,344. Code Compliance Approval Date: N/A Department Head Approval Date: 06/17/2024 Finance Approval Date: 06/18/2024 Human Resources Approval Date: 06/17/2024 City Attorney Approval Date: 06/27/2024 City Manager Approval Date: 6/18/2024 Attachments: 1. Resolution of the City Council of the City of Rohnert Park to Join CSAC Excess Insurance Authority 2. Joint Powers Agreement and Delta Dental Memorandum of Understanding 2 RESOLUTION NO. 2024-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK TO JOIN CSAC EXCESS INSURANCE AUTHORITY, AND RELATED MATTERS WHEREAS, Article 1, Chapter 5, Division 7, Title 1 of the California Government Code (Section 6500 et seq.) permits two or more public agencies by agreement to exercise jointly powers common to the contracting parties; and WHEREAS, the City of Rohnert Park desires to join together with the members of the CSAC Excess Insurance Authority (Authority) for the purpose of jointly funding and/or establishing excess and other insurance programs as determined; and WHEREAS, the Authority has determined that it is necessary for each member of the Authority to delegate to a positions authority to act on the member's behalf in matters relating to the member and the Authority; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that said City Council does hereby authorize and approve becoming a member of the CSAC Excess Insurance Authority, authorizes execution of the CSAC Excess Insurance Authority Joint Powers Agreement, and except as to actions that must be approved by the City of Rohnert Park, the City Manager is hereby appointed to act in all matters relating to the member and the Authority. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 9t' day of July, 2024. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A CITY OF ROHNERT PARK Susan H. Adams, Mayor ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) JPA, PRISM Amended: June 30, 2020 Adopted: October 5, 1979 Amended: May 12, 1980 Amended: January 23, 1987 Amended: October 7, 1988 Amended: March 1993 Amended: November 18, 1996 Amended: October 4, 2005 Amended: February 28, 2006 Amended: June 30. 2020 JOINT POWERS AGREEMENT PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT This Agreement is executed in the State of California by and among those counties and public entities organized and existing under the Constitution of the State of California, which are parties signatory to this Agreement. Public Risk Innovation, Solutions, and Management (referred to herein as PRISM), formerly known as CSAC Excess Insurance Authority, was formed under the sponsorship of CSAC. California counties, hereinafter called member counties, and public entities, hereinafter called member public entities, (collectively "members') shall be listed in Appendix A, which shall be attached hereto and made a part hereof. RECITALS WHEREAS, Article 1, Chapter 5, Division 7, Title 1 of the California Government Code (Section 6500 et seq.) permits two or more public agencies by agreement to exercise jointly powers common to the contracting parties; and WHEREAS, Article 16, Section 6 of the California Constitution provides that insurance pooling arrangements under joint exercise of power agreements shall not be considered the giving or lending of credit as prohibited therein; and WHEREAS, California Government Code Section 990.4 provides that a local public entity may self -insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus line broker, or any combination of these; and WHEREAS, pursuant to California Government Code Section 990.6, the cost of insurance provided by a local public entity is a proper charge against the local public entity; and WHEREAS, California Government Code Section 990.8 provides that two or more local entities may, by a joint powers agreement, provide insurance for any purpose by any one or more of the methods specified in Government Code Section 990.4 and such pooling of self -insured claims or losses is not considered insurance nor subject to regulation under the Insurance Code; and WHEREAS, the counties and public entities executing this Agreement desire to join together for the purpose of jointly funding and/or establishing excess and other insurance programs as determined; NOW THEREFORE, the parties agree as follows: ARTICLE 1 DEFINITIONS "CSAC" shall mean the County Supervisors Association of California, dba California State Association of Counties. "Board of Directors" or "Board" shall mean the governing body of PRISM. "Clain[" shall mean a claim made against a member arising out of an occurrence, which is covered by an excess or primary insurance program of PRISM in which the member is a participant. Page 1 of 16 JPA, PRISM Amended. June 30, 2020 "Executive Committee" shall mean the Executive Committee of the Board of Directors of PRISM. "Fiscal year" shall mean that period of twelve months which is established by the Board of Directors as the fiscal year of PRISM. "Government Code" shall mean the California Government Code. "Insurance program" or "program" shall mean a program which has been designated as a major program of PRISM under which participating members are protected against designated losses, either through joint purchase of primary or excess insurance, pooling of self -insured claims or losses, purchased insurance or any other combination as determined by the Board of Directors. The Board of Directors, the Executive Committee, or a program's governing committee may determine applicable criteria for determining eligibility in any insurance program, as well as establishing program policies and procedures. "Joint powers law" shall mean Article 1, Chapter 5, Division 7, Title 1 (commencing with Section 6500) of the Government Code. "Loss" shall mean a liability or potential iiabiiity of a member, including litigation expenses, attorneys' fees and other costs, which is covered by an insurance program of PRISM in which the member is a participant. "Member county" shall mean any county in the State of California which has executed this Agreement and became a member of PRISM. "Member County" shall also include those entities or other bodies set forth in Article 3 (c). "Member Public Entity" shall mean any California public entity, which is not a California county, which has executed this Agreement, and become a member of PRISM, "Member Public Entity" shall also include those entities or other bodies set forth in Article 3(c). "Miscellaneous Program" is an insurance program of PRISM that does not involve pooling of self -insured claims or losses and may be made available to members as well as non-member public entities that are not a party to this Agreement. "Occurrence" shall mean an event which is more fully defined in the memorandums of coverage andtor policies of an insurance program in which the participating county or participating public entity is a member. "Participating county" shall mean any member county which has entered into a program offered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21. "Participating public entity" shall mean any member public entity which has entered into a program offered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21. "Self -insured retention" shaii mean that portion of a loss resulting from an occurrence experienced by a member, which is retained as a liability or potential liability of the member and is not subject to payment by PRISM. "Reinsurance" shall mean insurance purchased by PRISM as part of an insurance program to cover that portion of any loss, which exceeds the joint funding capacity of that program. Page 2 of 16 JPA, PRISM ARTICLE 2 PURPOSES Amended: June 30, 2020 This Agreement is entered into by the member counties and member public entities in order to jointly develop and fund insurance programs as determined. Such programs may include, but are not limited to, the creation of joint insurance funds, including primary and excess insurance funds, the pooling of self -insured claims and losses, purchased insurance, including reinsurance, and the provision of necessary administrative services. Such administrative services may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal defense services. ARTICLE 3 PARTIES TO AGREEMENT (a) There shall be two classes of membership of the parties pursuant to this Agreement consisting of one Gass designated as Member Counties and another class designated as Member Public Entities. (b) Each member county and member public entity, as a party to this Agreement, certifies that it intends to and does contract with all other members as parties to this Agreement and, with such other members as may later be added as parties to this Agreement pursuant to Article 19 as to all programs of which it is a participating member. Each member also certifies that the removal of any party from this Agreement, pursuant to Articles 20 or 21, shall not affect this Agreement or the member's obligations hereunder. (c) A member for purposes of providing insurance coverage under any program of PRISM, may contract on behalf of, and shall be deemed to include: Any public entity as defined in Government Code § 811.2 which the member requests to be added and from the time that such request is approved by the Executive Committee of PRISM. Any nonprofit entity, including a nonprofit public benefit corporation formed pursuant to Corporations Code §§ 5111, 5120 and, 5065, which the member requests to be added and from the time that such request is approved by the Executive Committee. (d) Any public entity or nonprofit so added shall be subject to and included under the member's SIR or deductible, and when so added, may be subject to such other terms and conditions as determined by the Executive Committee. (e) Such public entity or nonprofit shall not be considered a separate party to this Agreement. Any public entity or nonprofit so added, shall not affect the member's representation on the Board of Directors and shall be considered part of and represented by the member for all purposes under this Agreement. (f) The Executive Committee shall establish guidelines for approval of any public entity or nonprofit so added in accordance with Article 3(c) and (d). (g) Should any conflict arise between the provisions of this Article and any applicable Memorandum of Coverage or other document evidencing coverage, such Memorandum of Coverage or other document evidencing coverage shall prevail. ARTICLE 4 TERM This Agreement shall continue in effect until terminated as provided herein. Page 3 of 16 JPA, PRISM Amended: June 30, 2020 ARTICLE 5 CREATION OF PRISM Pursuant to the joint powers law, there is hereby created a public entity separate and apart from the parties hereto, to be known as Public Risk Innovation, Solutions, and Management ("PRISM"), with such powers as are hereinafter set forth. ARTICLE 6 POWERS OF PRISM PRISM shall have all of the powers common to General Law counties in California, such as Alpine County and all additional powers set forth in the joint powers law, and is hereby authorized to do all acts necessary for the exercise of said powers. Such powers include, but are not limited to, the following: (a) To make and enter into contracts. (b) To incur debts, liabilities, and obligations. (c) To acquire, hold, or dispose of property, contributions and donations of property, funds, services, and other forms of assistance from persons, firms, corporations, and government entities. (d) To sue and be sued in its own name, and to settle any claim against it. (e) To receive and use contributions and advances from members as provided in Government Code Section 6504, including contributions or advances of personnel, equipment, or property- (1) To invest any money in its treasury that is not required for its immediate necessities, pursuant to Government Code Section 6509.5. (g) To allow non-member public entities and non-member counties to participate in Miscellaneous Programs and for risk management services to be provided to non- member counties and non-member public entities including out-of-state participants in a PRISM program. (h) To carry out all provisions of this Agreement. Said powers shall be exercised pursuant to the terms hereof and in the manner provided by law. ARTICLE 7 HOARD OF DIRECTORS PRISM shall be governed by the Board of Directors, which shall be composed as follows (a) One director from each member county, appointed by the member county board of supervisors and serving at the pleasure of that body. Each member county board of supervisors shall also appoint an alternate director who shall have the authority to attend, participate in and vote at any meeting of the Board of Directors when the director is absent. A director or alternate director shall be a county supervisor, other county official, or staff person of the member county, and upon termination of office or employment with the county, shall automatically terminate membership or alternate membership on the Board of Directors. (b) Ten directors consisting of seven directors and three alternate directors chosen in the manner specified in the Bylaws from those participating as public entity members. A director or alternate public entity director shall be an official, or staff person of the public Page 4 of 16 JPA, PRISM Amended: June 30, 2020 entity member, and upon termination of office or employment with the public entity, shall automatically terminate membership or alternate membership on the Board of Directors. (c) Member county directors shall consist of a minimum of 80% of the eligible voting members on the Board of Directors. The public entity member directors shall be reduced accordingly to ensure at least 80% of the Board of Directors consists of county director members (By way of example, if the number of county members is reduced from the current 54 by member withdrawals to a level of 28, then county members would be at the 80% level, 28/35. If the county members go to 27, then the public entity members would lose one seat and would only have 6 votes). Any vacancy in a county director or alternate director position shall be filled by the appointing county's board of supervisors, subject' to the Provisions of this Article. Any vacancy in a public entity director position shall be filled by vote of the public entity members. A majority of the membership of the Board of Directors shall constitute a quorum for the transaction of business. Each member of the Board of Directors shall have one vote. Except as otherwise provided in this Agreement or any other duly executed agreement of the members, all actions of the Board of Directors shall require the affirmative vote of a majority of the members; provided, that any action which is restricted in effect to one of PRISM's insurance programs, shall require the affirmative vote of a majority of those Board of Directors members who represent counties and public entities participating in that program. For purposes of an insurance program vote, to the extent there are public entity members participating in a program, the public entity Board of Directors members as a whole shall have a minimum of one vote. The public entity Board of Directors members may in no event cast more votes than would constitute 20% of the number of total county members in that program (subject to the one vote minimum). Should the number of public entity Board of Directors votes authorized herein be less than the number of public entity Board of Directors members at a duly noticed meeting, the public entity Board of Directors members shall decide among themselves, which Board of Directors member shall vote. Should they be unable to decide, the President of PRISM shall determine which director(s) shall vote. ARTICLE 8 POWERS OF THE BOARD OF DIRECTORS The Board of Directors shall have the following powers and 'functions: (a) The Board of Directors shall exercise all powers and conduct all business of PRISM, either directly or by delegation to other bodies or persons unless otherwise prohibited by this Agreement, or any other duly executed agreement of the members or by law. (b) The Board of Directors may adopt such resolutions as deemed necessary in the exercise of those powers and duties set forth herein. (c) The Board of Directors shall form an Executive Committee, as provided in Article 11. The Board of Directors may delegate to the Executive Committee and the Executive Committee may discharge any powers or duties of the Board of Directors except adoption of PRISM's annual budget. The powers and duties so delegated shall be specified in resolutions adopted by the Board. (d) The Board of Directors may form, as provided in Article 12, such other committees as it deems appropriate to conduct the business of PRISM. The membership of any such other committee may consist in whole or in part of persons who are not members of the Board of Directors. Page 5 of 16 JPA, PRISM Amended: June 30, 2020 (e) The Board of Directors shall elect the officers of PRISM and shall appoint or employ necessary staff in accordance with Article 13. (f) The Board of Directors shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of PRISM. Adoption of the budget may not be delegated. (g) The Board of Directors shall develop, or cause to be developed, and shall review, modify as necessary, and adopt each insurance program of PRISM, including all provisions for reinsurance and administrative services necessary to carry out such program- (h) The Board of Directors, directly or through the Executive Committee, shall provide for necessary services to PRISM and to members, by contract or otherwise, which may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting. actuarial consulting, claims adjusting, and legal services. (i) The Board of Directors shall provide general supervision and policy direction to the Chief Executive Officer. (j} The Board of Directors shall receive and act upon reports of the committees and the Chief Executive Officer. (k) The Board of Directors shall act upon each claim involving liability of PRISM, directly or by delegation of authority to the Executive Committee or other committee, body or person, provided, that the Board of Directors shall establish monetary limits upon any delegation of claims settlement authority, beyond which a proposed settlement must be referred to the Board of Directors for approval. (1) The Board of Directors may require that PRISM review, audit, report upon, and make recommendations with regard to the safety or claims administration functions of any member, insofar as those functions affect the liability or potential liability of PRISM. The Board of Directors may forward any or all such recommendations to the member with a request for compliance and a statement of potential consequences for noncompliance. (m) The Board of Directors shall receive, review and act upon periodic reports and audits of the funds of PRISM, as required under Articles 15 and 16 of this Agreement. (n) The Board of Directors may, upon consultation with a casualty actuary, declare that any funds established for any program has a surplus of funds and determine a formula to return such surplus to the participating counties and participating public entities, which have contributed, to such fund- (0) The Board of Directors shall have such other powers and duties as are reasonably necessary to carry out the purposes of PRISM. ARTICLE 9 MEETINGS OF THE BOARD OF DIRECTORS (a) The Board of Directors shall hold at least one regular meeting each year and shall provide for such other regular meetings and for such special meetings as it deems necessary. (b) The Chief Executive Officer of PRISM shall provide for the keeping of minutes of regular and special meetings of the Board of Directors, and shall provide a copy of the minutes to each member of the Board of Directors at the next scheduled meeting- (c) All meetings of the Board of Directors, the Executive Committee and such committees as established by the Board of Directors pursuant to Article 12 herein, shall be called, Page 6 of 16 JPA, PRISM Amended: June 30, 2024 noticed, held and conducted in accordance with the provisions of Government Code Section 54950 et seq. ARTICLE 10 OFFICERS The Board of Directors shall elect from its membership a President and Vice President of the Board, to serve for one-year terms. The President, or in his or her absence, the Vice President, shall preside at and conduct all meetings of the Board of Directors and shall chair the Executive Committee. ARTICLE 11 EXECUTIVE COMMITTEE The Board of Directors shall establish an Executive Committee of the Board of Directors, which shall consist of eleven members: the President and Vice President of the Board of Directors, and nine members elected by the Board of Directors from its membership. The terms of office of the nine non -officer members shall be as provided in the Bylaws of PRISM. The Executive Committee shall conduct the business of PRISM Between meetings of the Board of Directors, exercising all those powers as provided for in Article 8, or as otherwise delegated to it by the Board. ARTICLE 12 COMMITTEES The Board of Directors may establish committees, as it deems appropriate to conduct the business of PRISM. Members of the committees shall be appointed by the Board of Directors, to serve two year terms, subject to reappointment by the Board of Directors. The members of each committee shall annually select one of their members to chair the Committee. Each committee shall be composed of at least five members and shall have those duties as determined by the Board of Directors, or as otherwise set forth in the Bylaws. Each committee shall meet on the call of its chair, and shall report to the Executive Committee and the Board of Directors as directed by the Board of Directors. ARTICLE 13 STAFF (a) Principal Staff. The Chief Executive Officer shall be appointed by and serve at the pleasure of the Board of Directors. The Chief Executive Officer shall serve as the Board Secretary and administer the business and activities of PRISM, subject to the general supervision and policy direction of the Board of Directors and Executive Committee; shall be responsible for all minutes, notices and records of PRISM and shall perform such other duties as are assigned by the Board and Executive Committee. (b) Treasurer and Auditor. Pursuant to Government Code Section 6505.6, the Chief Financial Officer shall serve as the Treasurer/Auditor, The duties of the Treasurer are set forth in Article 16 of this Agreement. The Chief Financial Officer shall draw warrants to pay demands against PRISM. The Chief Financial Officer shall comply with the provisions of Government Code Section 6505.5 (a-d) and shall be appointed by and serve at the pleasure of the Chief Executive Officer. (c) Other Staff. The Board of Directors, Executive Committee or Chief Executive Officer shall provide for the appointment of such other staff as may be necessary for the administration of PRISM. Page 7 of 16 JPA, PRISM Amended: June 30, 2020 ARTICLE 14 DEVELOPMENT, FUNDING AND IMPLEMENTATION OF INSURANCE PROGRAMS (a) Program Coverage. Insurance programs of PRISM may provide coverage, including excess insurance coverage for: (1) Workers' compensation; (2) Comprehensive liability, including but not limited to general, personal injury, contractual, public officials errors and omissions, and incidental malpractice liability; (3) Comprehensive automobile liability; (4) Hospital malpractice liability; (5) Property and related programs; and may provide any other coverages authorized by the Board of Directors. The Board of Directors shall determine, for each such program, a minimum number of participants required for program implementation and may develop specific program coverages requiring detaiied agreements for implementation of the above programs. (b) Program and PRISM Funding. The members developing or participating in an insurance program shall fund all costs of that program, including administrative costs, as hereinafter provided. Costs of staffing and supporting PRISM, hereinafter called PRISM general expenses, shall be equitably allocated among the various programs by the Board of Directors, and shall be funded by the members developing or participating in such programs in accordance with such allocations, as hereinafter provided. In addition, the Board of Directors may, in its discretion, allocate a share of such PRISM general expense to those members, which are not developing or participating in any program, and require those counties and public entities to fund such share through a prescribed charge. (1) Annual Premium. Except as provided in (2) below, all post -development costs of an insurance program shall be funded by annual premiums charged to the members participating in the program each policy year, and by interest earnings on the funds so accumulated. Such premiums small be determined by the Board of Directors or the program's governing committee upon the basis of a cost allocation plan and rating formula developed by PRISM with the assistance of a casualty actuary, risk management consultant, or other qualified person. The premium for each participating member shall include that participant's share of expected program losses including a margin for contingencies as determined by the Board of Directors, program reinsurance costs, and program administrative costs for the year, plus that participant's share of PRISM general expense allocated to the program by the Board of Directors. (2) Premium Surcharge (i) If PRISM experiences an unusually large number of losses under a program during a policy year, such that notwithstanding reinsurance coverage for large individual losses, the joint insurance funds for the program may be exhausted before the next annual premiums are due, the Board of Directors or the program's governing committee may, upon consultation with a casualty actuary, impose premium surcharges on ail participating members; or Page 8 of 16 JPA, PRISM Amended: June 30, 2020 (ii) If it is determined by the Board of Directors or the program's governing committee, upon consultation with a casualty actuary, that the joint insurance funds for a program are insufficient to pay losses, fund known estimated losses; and fund estimated losses, which have been incurred but not reported, the Board of Directors or the program's governing committee may impose a surcharge on all participating members. (iii) Premium surcharges imposed pursuant to (i) and/or (ii) above shall be in an amount which will assure adequate funds for the program to be actuarially sound; provided that the surcharge to any participating member shall not exceed an amount equal to three (3) times the member's annual premium for that year, unless otherwise determined by the Board of Directors or the program's governing committee. Provided, however, that no premium surcharge in excess of three times the members annual premium for that year may be assessed unless, ninety days prior to the Board of Directors taking action to determine the amount of the surcharge, PRISM notifies the governing body of each participating member in writing of its recommendations regarding its Intent to assess a premium surcharge and the amount recommended to be assessed each member. PRISM shall, concurrently with the written notification, provide each participating member with a copy of the actuarial study upon which the recommended premium surcharge is based. (iv) A member which is no longer a participating member at the time the premium surcharge is assessed, but which was a participating member during the policy year(s) for which the premium surcharge was assessed; shall pay such premium surcharges as it would have otherwise been assessed in accordance with the provisions of (i), (ii), and (iii) above. (c) Program Implementation and Effective Date. Upon establishment of an insurance program by the Board of Directors, PRISM shall determine the manner of program implementation and shall give written notice to all members of such program, which shall include, but not be limited to: program participation levels, coverages and terms of coverage of the program, estimates of first year premium charges, effective date of the program (or estimated effective date) and such other program provisions as deemed appropriate. (d) Late Entry Into Program. A member which does not elect to enter an insurance program upon its implementation, pursuant to (c) above, or a county or public entity which becomes a party to this Agreement following implementation of the program, may petition the Board of Directors for late entry into the program. Such request may be granted upon a majority vote of the Board of Directors members; plus a majority vote of those board members who represent participants in the program. Alternatively, a county or public entity may petition the Executive Committee for late entry into the program, or a program committee, when authorized by an MOU governing that specific program, may approve late entry into that program. Such request may be granted upon a majority vote of the Executive Committee or program committee. (e} Reentry Into A Program. Except as otherwise provided in a Program Memorandum of Understanding, any county or public entity that is a member of an insurance program of PRISM who withdraws or is cancelled from an insurance program under Articles 21 and 22, may not reenter such insurance program for a period of three years from the effective date of withdrawal or cancellation. Page 9 of 16 JPA, PRISM ARTICLE 15 ACCOUNTS AND RECORDS Amended: June 30, 2020 (a) Annual Budget. PRISM shall annually adopt an operating budget pursuant to Article 8 of this Agreement, which shall include a separate budget for each insurance program under development or adopted and implemented by PRISM. (b) Funds and Accounts. The Auditor of PRISM shall establish and maintain such funds and accounts as may be required by good accounting practices and by the Board of Directors. Separate accounts shall be established and maintained for each insurance program under development or adopted and implemented by PRISM. Books and records of PRISM in the hands of the Auditor shall be open to inspection at all reasonable times by authorized representatives of members. PRISM shall adhere to the standard of strict accountability for funds set forth in Government Code Section 6505. (c) Auditor's Report. The Auditor, within one hundred and eighty (180) days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board and to each member. (d) Annual Audit. Pursuant to Government Code Section 6505, PRISM shall either make or contract with a certified public accountant to make an annual fiscal year audit of all accounts and records of PRISM, conforming in all respects with the requirements of that section. A report of the audit shall be filed as a public record with each of the members and also with the county auditor of the county where the home office of PRISM is located and shall be sent to any public agency or person in California that submits a written request to PRISM. The report shall be filed within six months of the end of the fiscal year or years under examination. Costs of the audit shall be considered a general expense of PRISM. ARTICLE 16 RESPONSIBILITIES FOR FUNDS AND PROPERTY (a) The Treasurer shall have the custody of and disburse PRISM'S funds. He or she may delegate disbursing authority to such persons as may be authorized by the Board of Directors to perform that function, subject to the requirements of (b) below. (b) Pursuant to Government Code Section 6505.6, the Treasurer shall: (1) Receive and acknowledge receipt for all funds of PRISM and place them in the treasury of the Treasurer to the credit of PRISM. (2) Be responsible upon his or her official bond for the safekeeping and disbursements of all PRISM funds so held by him or her. (3) Pay any sums due from PRISM, as approved for payment by the Board of Directors or by any body or person to whom the Board of Directors has delegated approval authority, making such payments from PRISM funds upon warrants drawn by the Auditor. (c) Pursuant to Government Code Section 6505.1, the Chief Executive Officer, the Treasurer, and such other persons as the Board of Directors may designate shall have charge of, handle, and have access to the property of PRISM. (d) PRISM shall secure and pay for a fidelity bond or bonds, in an amount or amounts and in the form specified by the Board of Directors, covering all officers and staff of PRISM, and all officers and staff who are authorized to have charge of, handle, and have access to property of PRISM. Page 10 of 16 JPA, PRISM ARTICLE 17 RESPONSIBILITIES OF MEMBERS Amended: June 30, 2020 Members shall have the following responsibilities under this Agreement. (a) The board of supervisors of each member county shall appoint a representative and one alternate representative to the Board of Directors, pursuant to Article 7. (b) Each member shall appoint an officer or employee of the member to be responsible for the risk management function for that member and to serve as a liaison between the member and PRISM for all matters relating to risk management. (c) Each member shall maintain an active risk control program, and shall consider and act upon all recommendations of PRISM concerning the reduction of unsafe practices. (d) Each member shall maintain its own claims and loss records in each category of liability covered by an insurance program of PRISM in which the member is a participant, and shall provide copies of such records to PRISM as directed by the Board of Directors or Executive Committee, or to such other committee as directed by the Board of Directors or Executive Committee. (e) Each member shall pay premiums and premium surcharges due to PRISM as required under Article 14. Penalties for late payment of such premiums and/or premium surcharges shall be as determined and assessed by the Board of Directors. After withdrawal, cancellation, or termination action under Articles 20, 21, or 23, each member small pay promptly to PRISM any additional premiums due, as determined and assessed by the Board of Directors under Articles 22 or 23. Any costs incurred by PRISM associated with the collection of such premiums or other charges, shall be recoverable by PRISM. (f) Each member shall provide PRISM such other information or assistance as may be necessary for PRISM to develop and implement insurance programs under this Agreement. (g) Each member shall cooperate with and assist PRISM, and any insurer of PRISM, in all matters relating to this Agreement, and shall comply with all Bylaws, and other rules by the Board of Directors. (h) Each member shall have such other responsibilities as are provided elsewhere in this Agreement, and as are established by the Board of Directors in order to carry out the purposes of this Agreement. ARTICLE 18 ADMINISTRATION OF CLAIMS (a) Subject to subparagraph (e), each member shall be responsible for the investigation, settlement or defense, and appeal of any claim made, suit brought, or proceeding instituted against the member arising out of a loss. (b) PRISM may develop standards for the administration of claims for each insurance program of PRISM so as to permit oversight of the administration of claims by the members. (c) Each participating member shall give PRISM timely written notice of claims in accordance with the provisions of the Bylaws and the applicable program Memorandum of Coverage. Page 11 of 16 JPA, PRISM Amended. June 30, 2020 (d) A member shall not enter into any settlement involving liability of PRISM without the advance written consent of PRISM. (e) PRISM, at its own election and expense, shall have the right to participate with a member in the settlement, defense, or appeal of any claim, suit or proceeding, which, in the judgment of PRISM, may involve liability of PRISM. ARTICLE 19 NEW MEMBERS Any California public entity may become a party to this Agreement and participate in any insurance program in which it is not presently participating upon approval of the Board of Directors, by a majority vote of the members, or by majority vote of the Executive Committee. ARTICLE 20 WITHDRAWAL (a) A member may withdraw as a party to this Agreement upon thirty (30) days advance written notice to PRISM if it has never become a participant in any insurance program pursuant to Article 14, or if it has previously withdrawn from all insurance programs in which it was a participant. (b) After becoming a participant in an insurance program, a member may withdraw from that program only at the end of a policy year for the program, and only if it gives PRISM at least sixty (60) days advance written notice of such action. ARTICLE 21 CANCELLATION (a) Notwithstanding the provisions of Article 20, the Board of Directors may: (1) Cancel any member from this Agreement and membership in PRISM, on a majority vote of the Board of Directors members. Such action shall have the effect of canceling the member's participation in all insurance programs of PRISM as of the date that all membership is canceled. (2) Cancel any members participation in an insurance program of PRISM, without canceling the member's membership in PRISM or participation in other programs, on a vote of two-thirds of the Board of Directors members present and voting who represent participants in the program. The Board of Directors shall give sixty (60) days advance written notice of the effective date of any cancellation under the foregoing provisions. Upon such effective date, the member shall be treated the same as if it had voluntarily withdrawn from this Agreement, or from the insurance program, as the case may be. (b) Except as otherwise provided in a program Memorandum of Understanding, a member that does not enter one or more of the insurance programs developed and implemented by PRISM within the member's first year as a member of PRISM shall be considered to have withdrawn as a party to this Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time, without action of the Board of Directors- (c) A member which withdraws from all insurance programs of PRISM in which it was a participant and does not enter any program for a period of six (6) months thereafter shall be considered to have withdrawn as a party to the Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time; without action of the Board of Directors. Page 12 of 16 JPA, PRISM Amended: June 30, 2020 ARTICLE 22 EFFECT OF WITHDRAWAL OR CANCELLATION (a) If a member's participation in an insurance program of PRISM is canceled under Article 21, with or without cancellation of membership in PRISM, and such cancellation is effective before the end of the policy year for that program, PRISM shall promptly determine and return to that member the amount of any unearned premium payment from the member for the policy year, such amount to be computed on a pro-rata basis from the effective date of cancellation. (b) Except as provided in (a) above or as otherwise provided in a program Memorandum of Understanding, a member which withdraws or is canceled from this Agreement and membership in PRISM, or from any program of PRISM, shall not be entitled to the return of any premium or other payment to PRISM, or of any property contributed to PRISM. However, in the event of termination of this Agreement, such member may share in the distribution of assets of PRISM to the extent provided in Article 23 provided; however, that any withdrawn or canceled member, which has been assessed a premium surcharge pursuant to Article 14 (b) (3) (ii) shall be entitled to return of said member's unused surcharge, plus interest accrued thereon, at such time as the Board of Directors declares that a surplus exists in any insurance fund for which a premium surcharge was assessed. (c) Except as provided in (d) below, a member shall pay any premium charges, which the Board of Directors determines are due from the member for losses and costs incurred during the entire coverage year in which the member was a participant in such program regardless of the date of entry into such program. Such charges may include any deficiency in a premium previously paid by the member, as determined by audit under Article 14 (b) (2); any premium surcharge assessed to the member under Article 14 (b) (3); and any additional amount of premium, which the Board of Directors determines to be due from the member upon final disposition of all claims arising from losses under the program during the entire coverage year in which the member was a participant regardless of date of entry into such program. Any such premium charges shall be payable by the member in accordance with PRISM'S invoice and payment policy. (d) Those members that have withdrawn or been canceled pursuant to Articles 20 and 21 from any program of PRISM during a coverage year shall pay any premium charges which the Board of Directors determines are due from the members for losses and costs which were incurred during the member's participation in any program. ARTICLE 23 TERMINATION AND DISTRIBUTION OF ASSETS (a) A three -fourths vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors; and the voting Board of Directors members from the member public entities, is required to terminate this Agreement; provided; however, that this Agreement and PRISM shall continue to exist after such election for the purpose of disposing of all claims, distributing all assets, and performing all other functions necessary to conclude the affairs of PRISM. (b) Upon termination of this Agreement, all assets of PRISM in each insurance program shall be distributed among those members which participated in that program in proportion to their cash contributions, including premiums paid and property contributed (at market value when contributed). The Board of Directors shall determine such distribution within six (6) months after disposal of the last pending claim or other liability covered by the program. (c) Following termination of this Agreement, any member which was a participant in an insurance program of PRISM shall pay any additional amount of premium, determined by the Board of Directors in accordance with a loss allocation formula, which may be Page 13 of 16 JPA, PRISM Amended: June 30, 2020 necessary to enable final disposition of all claims arising from losses under that program during the entire coverage year in which the member was a participant regardless of the date of entry into such program. ARTICLE 24 LIABILITY OF BOARD OF DIRECTORS, OFFICERS, COMMITTEE MEMBERS AND LEGAL ADVISORS The members of the Board of Directors, Officers, committee members and legal advisors to any Board of Directors or committees of PRISM shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Agreement. They shall not be liable for any mistake of judgment or any other action made, taken or omitted by them in good faith, nor for any action taken or omitted by any agent, employee or independent contractor selected with reasonable care, nor for loss incurred through investment of PRISM funds, or failure to invest. No Director, Officer, committee member, or legal advisor to any Board of Directors or committee shall be responsible for any action taken or omitted by any other Director, Officer, committee member, or legal advisor to any committee. No Director, Officer, committee member or legal advisor to any committee shall be required to give a bond or other security to guarantee the faithful performance of their duties pursuant to this Agreement. The funds of PRISM shall be used to defend, indemnify and hold harmless PRISM and any Director, Officer, committee member or legal advisor to any committee for their actions taken within the scope of the authority of PRISM. Nothing herein shall limit the right of PRISM to purchase insurance to provide such coverage, as is hereinabove set forth. ARTICLE 25 BYLAWS The Board of Directors may adopt Bylaws consistent with this Agreement, which shall provide for the administration and management of PRISM. ARTICLE 26 NOTICES PRISM shall address notices, billings and Other communications to a member as directed by the member. Each member shall provide PRISM with the address to which communications are to be sent. Members shall address notices and other communications to PRISM to the Chief Executive Officer of PRISM, at the office address of PRISM as set forth in the Bylaws. ARTICLE 27 AMENDMENT A two-thirds vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors, and the voting Board of Directors members from member public entities, is required to amend this Agreement. However, the Executive Committee is authorized to make non -substantive, clerical amendments to the Agreement and does not need to obtain approval from the Board of Directors to make such amendments. ARTICLE 28 EFFECTIVE DATE OF AMENDMENTS Any amendment of this Agreement shall become effective upon the date specified by the Board of Directors and upon approval of any Amended Agreement as required in Article 27. Approval of any amendment by the voting boards of supervisors and public entity board members must take place no later than 30 days from the effective date specified by the Board of Directors. Page 14 of 16 JPA, PRISM Amended: June 30, 2020 IN WITNESS WHEREOF, the undersigned party hereto has executed this Agreement on the date indicated below. DATE: MEMBER: {Print Name of Mernb } ,I (Autho6 d dignature of M mber) Seal: Page 16 of 16 JPA, PRISM Amended: June 30, 2020 ARTICLE 29 PROHIBITION AGAINST ASSIGNMENT No member may assign any right, claim or interest it may have under this Agreement, and no creditor, assignee or third party beneficiary of any member shall have any right, claim or title to any part, share, interest, fund, premium or asset of PRISM. ARTICLE 30 AGREEMENT COMPLETE This Agreement constitutes the full and complete Agreement of the parties. ARTICLE 34 DISPUTE RESOLUTION When a dispute arises between PRISM and a member, the following procedures are to be followed: (a) Request for Reconsideration. The member will make a written request to PRISM for the appropriate Committee to reconsider their position, citing the arguments in favor of the member and any applicable case law that applies. The member can also, request a personal presentation to that Committee, if it so desires. (b) Committee Appeal. The committee responsible for the program or having jurisdiction over the decision in question will review the matter and reconsider PRISM's position. This committee appeal process is an opportunity for both sides to discuss and substantiate their positions based upon legal arguments and the most complete information available. If the member requesting reconsideration is represented on the committee having jurisdiction, that committee member shall be deemed to have a conflict and shall be excluded from any vote. (c) Executive Committee Appeal. If the member is not satisfied with the outcome of the committee appeal; the matter will be brought to the Executive Committee for reconsideration upon request of the member. If the member requesting reconsideration is represented on the Executive Committee, that Executive Committee member shall be deemed to have a conflict and shall be excluded from any vote. (d) Arbitration. If the member is not satisfied with the outcome of the Executive Committee appeal, the next step in the appeal process is arbitration. The arbitration, whether binding or non -binding, is to be mutually agreed upon by the parties. The matter will be submitted to a mutually agreed arbitrator or panel of arbitrators for a determination. If Binding Arbitration is selected, then the decision of the arbitrator is final. Both sides agree to abide by the decision of the arbitrator. The cost of arbitration will be shared equally by the involved member and PRISM. (e) Litigation. If, after following the dispute resolution procedure paragraphs a-d, either party is not satisfied with the outcome of the non -binding arbitration process, either party may consider litigation as a possible remedy to the dispute. ARTICLE 32 FILING WITH SECRETARY OF STATE The Chief Executive Officer of PRISM shall file a notice of this Agreement with the office of California Secretary of State within 30 days of its effective date, as required by Government Code Section 6503.5 and within 70 days of its effective date as required by Government Code Section 53051. Page 15of16 Adopted: October 26, 2009 ,� Last Amended: April 9, 2019 1%102, MEMORANDUM OF UNDERSTANDING DENTAL PROGRAM This Memorandum of Understanding (hereinafter "Memorandum") is entered into by and between the Public Risk Innovation, Solutions; and Management (hereinafter "PRISM") and the participating members of the Dental Program (hereinafter "Members") that are signatories to this Memorandum. 1. CREATION OF THE PROGRAM. There is hereby created by this Memorandum the Dental Program (hereinafter "Program"). 2. JOINT POWERS AGREEMENT. Except as otherwise provided herein, ail terms used herein shall be as defined in Article 1 of the Joint Powers Agreement Creating PRISM (hereinafter "Agreement"), and all other provisions of the Agreement not in conflict with this Memorandum shall be applicable. 3. PROGRAM COVERAGE SEGMENTS. The Program is formed for the purpose of establishing dental coverage under the following Program coverage segments: a. Self -Insured Segment b. Fixed -Rate Preferred Provider Organization (PPO) Pooled Segment c. Fully -Insured Dental Health Maintenance Organization (DHMO) Segment 4. PROGRAM COMMITTEE. The Employee Benefits Committee (hereinafter "Committee") shall consist of nine (9) members. Except as otherwise provided herein, said Committee shall have full authority to determine all matters affecting the Program and its Members, including but not limited to; approval of new Members, premium/rate setting, addition of new Program segments and/or services, claims review, and amending the Memorandum. A majority of members of the Committee must be Members of the Program. A majority of the members of the Committee shall constitute a quorum for the transaction of business. All actions of the Committee shall require the affirmative vote of a majority of the members of the Committee. Except as otherwise provided herein, the Committee shall be authorized to do such acts as are reasonably necessary to further the purposes of this Memorandum and implement its provisions. The Committee may delegate any or all of this authority as deemed appropriate. The Committee, when necessary to fulfill the purposes of this Memorandum, shall meet at the calf of the Chair of the Committee as provided in Article 12 of the Agreement and Article VI of the Bylaws of PRISM (hereinafter referred to as the "Bylaws"). Any meeting of the Committee shall be subject to the applicable Dental Program Memorandum of Understanding Adopted: October 26, 2009 Last Amended: April 9, 2019 provisions of Government Code §54950 et seq., commonly known as the "Brown Act." 5. PREMIUM. Participating Member rates/premiums shall be established by Delta Dental of California (hereinafter "Delta Dental") in consultation with the Program underwriters, actuaries, and the Committee. The participating Members, in accordance with the Program premium provisions of Article 14 of the Agreement, shall be assessed an annual premium for the purpose of funding the Program in which they participate. Premiums will vary based on Member segment participation, benefit plan coverage, Member employee/retiree participation, and claims experience. 6. MEMBERSHIP. Membership in the Program consists of participation in one or more of the following: a. A "Self -Insured" Member is defined as a Member who participates in the group purchase Program for administrative services only and is fully responsible for their own dental program; and/or b. A "Fixed -Rate PPO" Member is defined as a Member who joins the Program and is part of the self -insured Fixed -Rate PPO pool; and/or c. A "Fully -Insured DHMO" Member is defined as a Member who joins the Program and is part of the fully insured DHMO pool. 7. PROGRAM PARTICIPATION. Adoption of this Memorandum by a Member allows for participation in the Program. Participation in the Program may be in one or more of the following segments; the Self -Insured Pool, the Fixed -Rate PPO Pool, and/or the DHMO pool. A Member shall be entitled to participate in the Program until they have withdrawn in accordance with the provisions of paragraph 16 of this Memorandum. 8. RENEWALS. All Program renewal rate action will be approved by the Committee with assistance from Program underwriters, actuaries, and Delta Dental. Fixed - Rate PPO Pool Members that have Legacy Premium Stabilization Funds (see paragraph 10.a.) may use those funds to offset renewal rate increases. 9. BILLINGS AND LATE PAYMENTS. Billing dates, payment due dates, and any late fees and/or penalties will be set by the Committee. All Members will receive separate notification of any changes in due dates and/or penalty fees at least thirty (30) days prior to the effective date of any such change. Notwithstanding any other provisions to the contrary regarding late payment of invoices or cancellation from a Program, at the discretion of the Committee, any Member that fails to pay an invoice when due and as billed may be given a ten (10) day written notice of cancellation. Page 2 of 5 Dental Program Adopted: October 26, 2009 Memorandum of Understanding Last Amended: April 9, 2019 10. PREMIUM STABILIZATION FUNDS. Premium Stabilization Funds as set forth apply only to Fixed -Rate PPO segment Members. a. Legacy Premium Stabilization Fund. Delta Dental Members who are fully insured with Delta Dental are required to have their stabilization funds (if any) transferred to PRISM upon entry into the Fixed -Rate PPO Program segment. These funds will be accounted for individually for the Member's use. The Member may use their Legacy Premium Stabilization Funds to buy down their renewal or request a full disbursement from PRISM. If the Member leaves the Program with a fund balance remaining, those funds remain in the Program and the Member has no equity rights to those funds b. Program Premium Stabilization Fund. The Program Stabilization Fund shall consist of accumulated excess reserves (in excess of the required Incurred But Not Reported (IBNR) and Claims Fluctuation Margin (CFM) requirements) generated by the Program with all years combined on a go forward basis. The Committee shall have authority to determine the use of these funds. These funds are not Member specific and they are separate from the Legacy Premium Stabilization Funds. 11. STABILIZATION INTEREST. Interest generated by both premium stabilization funds are available for the Committee to use for any purpose, including administrative fees, rate offsets, or claim payments. 12. DIVIDENDS AND ASSESSMENTS (Applicable to Fixed -Rate PPO Members Only). Should the Fixed -Rate PPO Program segment not be adequately funded for any reason, pro-rata assessments to the Members may be utilized to ensure the approved funding level for applicable policy periods. Any assessments, which are deemed necessary to ensure approved funding levels, shall be made upon the approval of the Committee in accordance with the following: a. Any dividends or assessments small be based upon the preceding three (3) years' of percentage of contributions for losses for Fixed -Rate PPO Pooled Members only. b. Self -Insured and ❑HMO segments are not eligible for dividends or assessments. 13. APPROVAL OF NEW MEMBERS — APPLICATION TO THE PROGRAM. Any public entity wishing to become a Member of the Program shall make application to and be approved by a majority vote of the Committee in a manner prescribed by them. The Committee has developed underwriting guidelines that outline specific criteria for accepting new Members. Program underwriting guidelines are available by request to PRISM. Page 3 of 5 Dental Program Memorandum of Understanding Adopted: October 26, 2009 Last Amended: April 9, 2019 14. COVERAGE DOCUMENTS. Coverage documents shall be issued by Delta Dental to each individual Member. Coverage shall be governed in accordance with these documents. Any changes to the benefits, as determined by the Member, are subject to Delta Dental, Committee, actuarial, and/or other consultants' pricing requirements. 15. CLAIMS ADMINISTRATION. The Committee shall authorize the retention of the services of Delta Dental to provide claims services for the Program. 16. WITHDRAWAL. Withdrawal of a Member from the Program shall be as follows: a. Faxed -Rate PPO and DHMO Pool Members. After becoming a participant in the Program, a Fixed -Rate PPO and/or DHMO Pool Member may withdraw from the Program at the end of a policy year only if they provide PRISM with sixty (60) days written notice prior to the end of the policy year. b. Self -Insured Member. After becoming a participant in the Program, a Self -Insured Member may withdraw from the Program at the end of their specific policy year by giving PRISM sixty (66) days written notice prior to the end of their specific policy year. 17. LIASION WITH THE AUTHORITY. Each Member shall maintain staff to act as a liaison with PRISM and Delta Dental and between the Member and PRISM's and Delta Dental's designated representative. 18_ RESOLUTION OF DISPUTES. The Committee shall first determine any question or dispute with respect to the rights and obligations of the parties to this Memorandum; however, all final determinations shall be in accordance with Article 31 of the "Agreement." 19. ADMINISTRATION COSTS. PRISM shall be entitled to assess annual administration costs associated with the Program. Administrative costs for the Program shall be determined through PRISM s budget process. The source of the funds for the Program will be administrative charges, interest earnings, or a combination of both. 20. COMPLETE AGREEMENT. Except as otherwise provided herein, this Memorandum constitutes the full and complete agreement of the Members. 21- SEVERABILITY. Should any provision of this Memorandum be judicially determined to be void or unenforceable, such determination shall not affect any remaining provision. Page 4of5 Dental Program Memorandum of Understanding Adopted: October 26, 2009 Last Amended: April 9, 2019 22. AMENDMENT OF MEMORANDUM. This Memorandum may be amended by a majority vote of the Committee upon ninety (99) days advance written notice of the proposed amendments to the Members and county counsels. Each Member shall approve of any amendment by signature on the Memorandum by a Member's designated representative, or alternate, who shall have authority to execute this Memorandum. Should a Member of the Program fail to execute any amendment to this Memorandum within the time provided by the Committee, the Member will be deemed to have withdrawn from the Program on the next annual renewal date. 23. EFFECTIVE DATE OF AGREEMENT. This Memorandum shall become effective on the first effective date of coverage for the Member, or upon approval by the Employee Benefits Committee of any amendment, whichever is later. 24. EXECUTION IN COUNTERPARTS. This Memorandum may be executed in several counterparts, each of which shalt be an original, all of which shall constitute but one and the same instrument. IN WITNESS WHEREOF, the undersigned have executed the Memorandum as of the date set forth below. Dated, 419119 Public Risk Innava an, 5olu one, and Management Michael Fleming, Chi -x utjve Officer Dated: �&nea -Vuv�, Member Entity Page 5 of 5 ITEM NO. 7.G. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: July 9, 2024 Department: Public Safety Submitted By: Public Safety Director Tim Mattos Prepared By: Sylvia Lopez Cuevas, City Clerk Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey -Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. Following the adoption of Resolution 2024-051, the vendor, Dailey & Wells Communications, Inc., was notified to proceed. Dailey & Wells Communications, Inc., is beginning the process of assembling the equipment. There is nothing additional to report at this time. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that ITEM NO. 9. D. there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City's values of communication and integrity and the City's strategic priority Goal C "Ensure the effective delivery of public services." OPTIONS CONSIDERED: None. This progress report is required by law and City Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with this progress report. Department Head Approval Date: 7/3/24 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 7/3/24 Attachments: None. 2