2024/08/27 City Council Resolution 2024-073 RESOLUTION NO. 2024-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO SIGN A MATCH COMMITMENT
LETTER FOR FUNDS FROM THE FEMA HAZARD MITIGATION GRANT
PROGRAM FOR THE WELL AND TANK SEISMIC RETROFIT PROJECT NO. 2020-
17 IN THE AMOUNT OF $2,612,500; APPROVING A BUDGET AMENDMENT OF
$1,961,164.50 FROM THE WATER CAPITAL PRESERVATION FUND; ACCEPTING
THE GRANT; AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE
ALL DOCUMENTS NECESSARY TO RECEIVE THE GRANT FUNDS AND TO
IMPLEMENT THE GRANT PROJECT; AND FINDING THE PROJECT IS EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Rohnert Park ("City") applied for a grant in 2020 from the
"Federal Emergency Management Agency ( FEMA") Hazard Mitigation Grant"to create
seismic resiliency in the City's water system ("Grant"); and
WHEREAS, the total project cost at the time of grant application was estimated to be
$2,605,342.00; and
WHEREAS, on or about November 4, 2022, FEMA awarded to the City 75 percent
(75%) of the project costs of$1,954,006.50 , based on the City's match commitment of
$651,335.50, that represents a 25 percent (25%) cost share, which funding allowed the City to
start design of the project; and
WHEREAS, following a thorough condition assessment, the contracted designer
concluded that the City should consider adjusting the scope of the projects to replace certain
infrastructure rather than retrofit it and provided an updated Phase 2 project cost estimate of
$9,800,000.00 for construction in 2024, increasing the total project costs to $10,450,000.00; and
WHEREAS, Staff approached the Grant Administrator(CalOES) about the possibility of
increasing the grant to cover the project modification and CalOES recommended the City submit
a Grant Budget Modification Request, which would require a new Match Commitment Letter
reflecting the City's commitment to pay at least 25 percent (25%) of the increased project costs;
and
WHEREAS, Staff has identified a potential source of matching funds to cover the City's
portion of the increased project costs and recommends that the City Council authorize the City
Manager to sign the Match Commitment Letter of$2,612,500.00 to accompany the Grant Budget
Modification Request; and
WHEREAS, Staff recommends the City Council approve a budget amendment
transferring $1,961,164.50 from the Water Capital Preservation Fund, which has available
funding, to the Well and Tank Seismic Retrofit Project CIP 2020-17 to fund the difference in the
City's increased match commitment; and
WHEREAS, Staff recommends that the City Council authorize the Public Works
Director to execute all grant documents, including applications, award acceptance, agreement,
amendments, and requests for payment necessary to receive the grant funds and to implement the
grant project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert
Park authorizes and approves as follows:
�. The above recitals are true and correct and material to this Resolution.
2. The City Manager is hereby authorized to sign the Match Commitment Letter in
the amount of$2,612,500.00.
3. The Grant with the requested additional match amount is accepted;
4. The Finance Director is hereby authorized to implement a Budget Amendment
transferring $1,961,164.50 from the Water Capital Preservation Fund to the Well
and Tank Seismic Retrofit Project CIP 2020-17 to fund the difference in the
City's increased match commitment for the grant project.
5. The Public Works Director is hereby authorized to execute all grant documents,
including applications, award acceptance, agreements, amendments, and requests
for payment necessary to receive the grant funds and to implement the grant
project.
6. The City Council hereby finds that the Well and Tank Seismic Retrofit Project is
categorically exempt from the California Environmental Quality Act ("CEQA")
pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or
Reconstruction) of the CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302)
DULY AND REGULARLY ADOPTED this 27th day of ugust 2024.
. ' O ' RO NERT PARK
ATTEST: Susan H. Adams, Mayor
s _
Sylvia opez uevas,_Ci Clerk
APP VED S TO FORM:
•
•
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A - Match Commitment Letter
ELN'ARD: (Vie RODRIGUEZ: chic, SANBORN:P*1e, GILDICE: � ADAMS: IPyC
AtES: (5 ) NOES: ( ) ABSENT: ( si5 ) ABSTAIN: ( )
Resolution 2024-073
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Resolution 2024-073
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130 Avram Avenue ¨ Rohnert Park CA ¨ 94928 ¨ (707) 588-2226 ¨ Fax (707) 794-9248
www.rpcity.org
City Council
Susan Hollingsworth Adams
Mayor
Gerard Giudice
Vice Mayor
Jackie Elward
Samantha Rodriguez
Emily Sanborn
Councilmembers
________________
Marcela Piedra
City Manager
Michelle Marchetta Kenyon
City Attorney
Lee Burdick
Assistant City Attorney
Cindy Bagley
Director of Community Services
Jamie Cannon
Director of Human Resources
Vanessa Garrett
Director of Public Works
Alicia Giudice
Director of
Development Services
Sylvia Lopez Cuevas
City Clerk
Tim Mattos
Public Safety Director
Betsy Howze
Interim Finance Director
LOCAL MATCH COMMITMENT LETTER
August 27, 2024
City of Rohnert Park
600 Enterprise Dr
Rohnert Park, CA 94928
Re: City of Rohnert Park Well & Tank Seismic Retrofit
Subapplication Local Match Commitment Letter
Dear State Hazard Mitigation Officer:
As part of the Hazard Mitigation Assistance Program process, a local
match funding commitment is required. This letter serves as City of
Rohnert Park’s commitment to meet the local match fund requirements
for the Hazard Mitigation Grant Program (HMGP).
Source of Local
Match Commitment
Funds:
Local
Agency
Funding
Other
Agency
Funding
Private
Nonprofit
Funding
State
Agency
Funding
Name of Local Match
Commitment Funding
Source:
City of Rohnert Park Water Capital Preservation
Fund
Funds Availability
Date: 08/27/2024
Provide exact MM/DD/YYY of availability of funds.
Requested Federal
Share: $7,837,500
Must match $ amount provided in subapplication.
Local Match
Commitment: $2,612,500
Refer to Table 2 (p. 27) of the HMA Guidance.
Funding Type:
Cash in the form of water enterprise funds already
reserved in the City Capital Improvement
Program.
Examples: administration, cash, consulting fees, force
account labor, program income, etc.
If additional federal funds are requested, an additional local match
commitment letter will be required. Please contact Amanda Bunte at
707-588-3319 or abunte@rpcity.org with questions.
Sincerely,
Marcela Piedra
City Manager