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2024/08/27 City Council Agenda Packet,-p HN ERT Pq Rk 19 "'~ sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " �AL1 FO Rl31 P� ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, August 27, 2024 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all a -mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi -year broad goals (listed below in no particular order): 1. Long Term Financial Sustainability 3. Planning and Infrastructure 2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross -departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to/connect to stay connected and informed. 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Elward Rodriguez Sanborn Giudice Adams 2. READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS 5. DEPARTMENT HEAD BRIEFINGS 5.A Development Services Accomplishments for Fiscal Year 2023-204 and Goals for 2024- 2025 by Director of Development Services Alicia Giudice Item 5.A. Presentation 5.13 Department of Public Safety Accomplishments for Fiscal Year 2023-204 and Goals for 2024-2025 by Director of Public Safety Tim Mattos Item 5.13. Presentation 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Elward Rodriguez Sanborn Giudice Adams ) TA Acceptance of Reports from Finance Department: Item 7.A.1. City Bills/Demands for Payment dated July 30, 2024 through August 12, 2024 Item 7.A.2. Housing Successor Agency- Cash Report for Month Ending June 30, 2024 Item 7.A.3. Successor Agency - Cash Report for Month ending June 30, 2024 Item 7.A.4. City Cash Report for Month ending June 30, 2024 7.13 Approval of Meeting Minutes (This is not a project under California Environmental Quality Act (CEQA)): Item 7.13.1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 13, 2024 Item 7.13.2. City Council Special Meeting, August 20, 2024 TC Receive Informational Report on Updated Vision, Mission, and Values City Logos (Not a Project Under the California Environmental Quality Act ("CEQA")) Item 7.C. 7.1) Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This is not a project under California Environmental Quality Act (CEQA)) Item 7.D. TE Receive Series 2007R Excess Bond Proceeds Expenditure Semiannual Report (January 2024 through June 2024) (This is not a project under California Environmental Quality Act (CEQA)) Item 7.E. TF Receive Annual Community Services Facility Use Fee Waiver and Co -Sponsorship Report Fiscal Year 2023-2024 (This is not a project under California Environmental Quality Act (CEQA)) Item 71. 7.G By Minute Order, Authorize the City Manager to Execute Task Order 2024-02 with W- Trans for Consultant Services in the Amount of $320,043 For Design Services at the Following Intersections and Surrounding Roads: Golf Course Drive West of US 101, Golf Course Drive & US 101, Commerce Blvd & US 101, and Rohnert Park Expressway & Redwood Drive (Projects 2024-07, 2024-08, 2024-09, and 2024-10) Item 7.G. 7.H Adopt Resolution 2024-073 Authorizing the City Manager to Sign a Match Commitment Letter for Funds Associated with the FEMA Hazard Mitigation Grant Program for the Well & Tank Seismic Retrofit Project No. 2020-17 in the amount of $2,612,500.00, a Budget Amendment for $1,961,164.50 from the Water Capital Preservation Fund, Authorize the Public Works Director to Execute all Documents Including Applications, Agreements, Amendments, and Requests for Payment Necessary with the Grant Funds and Implement the Project, and finding the Project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302) Item 7.H. 7.I Adopt Resolution 2024-074 Approving Cooperative Funding Agreement No. G20500E1 Between the Sonoma County Transportation Authority ("SCTA") and City of Rohnert Park for Go Sonoma Transportation Funds (This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301) Item 7.I. 8. REGULAR ITEMS 8.A Receive Background Information on Microenterprise Home Kitchen Operations (MEHKOs) and Provide Direction on Next Steps (This is not a project under California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Council Discussion/Direction Elward Rodriguez_ Sanborn Giudice Adams Item 8.A. Staff Report and Attachments Item 8.A. Presentation 8.13 By Minute Order Authorize the City Manager to Execute an Agreement with SHARE Sonoma County for Permanent Housing Services for Fiscal Year 2024-25 in an Amount Not to Exceed $235,078 (Not a Project under California Environmental Quality Act ("CEQA")) A. Staff Report B. Public Comments C. Council Discussion/Motion Elward Rodriguez_ Sanborn Giudice_ Adams_ Item 8.13. Staff and Attachments Item 8.13. Presentation 8.0 Approve Recommendation to Select CenterCal Properties, LLC, as the Developer for 6400 State Farm Drive (The selection of CenterCal Properties, LLC, as the Developer for 6400 State Farm Drive is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3)) A. Staff Report B. Public Comments C. Council Discussion/Direction Elward Rodriguez_ Sanborn_ Giudice_ Adams_ Item 8.C. Staff Report Item 8.C. Presentation Item 8.C. Supplemental - Public Comment 9. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): 1. Elward 2. Rodriguez a. Chamber Of Commerce Board of Directors Meeting (8/20) 3. Sanborn a. Zero Waste Sonoma Board of Directors Meeting (8/15) 4. Giudice a. Rohnert Park Chamber Networking Breakfast (8/21) b. Meeting Golden Gate Bridge, Highway & Transportation District Board of Directors, and Building and Operating Committee & Finance Committee (8/23) 5. Adams a. Mayors & Councilmembers Legislative Committee Meeting (8/16) b. Rohnert Park Cotati Library Advisory Board (8/20) 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of items already agendized. 12. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 13. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human resources/a d a and accessibility_resources . CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on August 23, 2024, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 23rd day of August, 2024 at Rohnert Park, California. Sylvia Lopez Cuevas Office of the City Clerkk Development Services Department Overview Alicia Giudice-Director of Development Services Development Services Department Planning Building Engineering Housing Code Compliance - GIS 2 Together These Divisions - Recover our costs for providing service AND... Negotiate and administer five Development Agreements that ne $40 million in total exactions for City operations • Develop and administer the City's Mitigation Fee Programs whic netted over $30 million over the past 5 years for Capital Project - Form and administer the City's Maintenance Districts which will over $1.5 million in FY 24-25 to fund Public Safety and Public We services Planning Division General Plan & Zoning Cody Maintenance/Implementation CEQA Compliance General Plan Updates Project/Entitlement Review Planning Commission Liaison Planning Division Accomplishment Entitled 117 projects Prepared 3 CEQA Compliance documents Prepared General Plan Amendment to recognize FIGR expansion Hosted 12 Planning Commission Meetings Building Division Building Code Maintenance & Implementation Building Permits Building Inspections Health and Safety focused 6 I� Building Division Accomplishmer Hired a New Chief Building Official Processed 11786 Building Permits Conducted 8,102 Inspections Engineering Subdivisions- recordation of final maps Encroachment Permits Grading Permits Inspect and Accept Public Improvements Engineering Accomplishments ;essed 2 Final Maps with for 78 new lots ;essed 164 Encroachment/Grading Permits •Completed 377 Inspections 'Completed 3 Public Improvements Acceptance documents L �' Housing & Homelessness 0 Housing Element Implementation 0 Homeless Outreach & Services • Grants Monitoring • BMR Unit Monitoring R& Rent Appeals Board Liaison 10 -qvpp� - . . Housing & Homelessness Accomplishments tinued to implement robust homeless service prograi jived 2 Grants totaling $1.65M �N�emented mobile home park rent control 1,186 spaces citywide program for nearly Hosted 2 Rent Appeals Board meetings Successful closure of Roberts Lake Safe Sleeping Program Conducted monitoring of 722 BMR units citywide 11 Code Compliance • Property Nuisance Complaints • Housing Inspections of BMR units • As needed programs Business License V Weed abatement V Shopping Cart compliance Homelessness Outreach Code Compliance Accomplishments Processed 1708 Code Complaints Closed 1636 Code Cases Completed 24 Housing Inspections of BIVIR units Brought 163 businesses into Business license compliance Initiated the Weed Abatement Program for the 2024 season Continued the Shopping Cart Abatement Program Geographic Information Systems intain Citywide GIS system p Roadways, utility lines and special districts Maintain Addressing Prepare special maps for the Citywide team as needed .e o Prerious Extent Idrn ify NM &port Share Find DaW Tasks x � � �istrict4 101 District 5 t 'District3 116 District V ',�istricf2� �� 01 I 14 GIS Accomplishments Mapped new Roadways, utility lines and special di Created 17 new distinct addresses Prepared special maps for the Citywide team inclu Maps that show the FIGR expansion, changes to s( locations, and maps to show new development Administrative Staff Accomplishments Managed over 40 consultant contracts Processed over 500 invoices Managed department office supplies for 6 divisions Collected and processed over $6.2 million in Development Impact revenue 16 Development Service Goals 2024/2025 Complete General Plan 2040 and associated EIR ,w Zoning Code updates to implement Housing Element ✓by right process for residential projects ✓objective development standards for by right projects. 17 Development Service Goals 2024/2025 - Update website to publish Spanish Translation Development Activity Report Housing Opportunity sites Secure funding for affordable housing in Downtown • Continue to provide Excellent Customer Service Development Service Goals 2024/2025 - Update ADU application process to make more streamlined and user-friendly Updates to RPMC Title 1 for clarity and accessibility Host first annual Housing Fair with Cotati and Library - Continue working with Economic Development to support local businesses 19 Rohnert Park Department of Public Safety Strategic Goals & Accomplishments Fiscal Years 2023-24 Fiscal Years 2024-25 • LOPLu in p�� Y qP ,N Rohnert Park Department Dublin Safety Fire Services -Fiscal Years 2023-24 Goal: Expand Fire Prevention Bureau Hired John Heaton, Full Time Fire Inspector k Goal: Expand Community Education Quarterly outreach to schools, businesses and stakeholders IE: Emergency Prep Help, Au Pairs, local hospitals Goal: Increase Fire Command Training Began Fire Command TRACKS with State Fire Training Programs 2 Rohnert Park Department I Public Safety Fire Services -Fiscal Years 2024-25 Goal: Review Standards of Coverage Partnering with on -duty Battalion Chiefs to evaluate engine coverage and resources HELP FIREFIGHTERS HELP SONOMA COUNTY Goal: Plan for Measure H Funds Successfully recruited and hired new Public Safety Personnel Goal: Type 1 Engine into Service Engine built and waiting for equipment installation Rohn._ park Department Public Safety Police Services -Fiscal Years 2023-24 Goal: Increase Community Outreach Additional visits to schools, senior facilities & businesses Pride Parade, Human Trafficking Event, National Night Out Goal: Increase Professional Development Engineer Certification, Active Shooter Training Sent Command Staff to Management School Goal: Professional Development Continued.... FARO -Evidence Response Team DUI Check Point Management Training 4 Rohnert Park Department public Safety Police Services -Fiscal Years 2024-25 Goal: Evaluate Technology to Improve Efficiency Utilize GEO Spatial Technology FLOCK Technology for increased outcomes Goal: Establish Electric Vehicle Infrastructure RPDPS partnership with City to determine outcomes , POl/CE,96� � Goal: Improve Employee Retention and Recruitment ALMOST fully staffed per Measure H C7) CITY BILLS/DEMANDS FOR PAYMENT August 27, 2024 Check Number: 600009663 - 600009907 3,651,983. 13 NI Dated: July 30, 2024 - August 12, 2024 TOTAL $3,651,983.13 CITY BILLS DEMANDS FOR PAYMENT DATED JULY 30 2024 THROUGH AUGUST 12 2024 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009663 07/30/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 300.00 600009663 07/30/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 50.00 600009663 07/30/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 300.00 600009663 07/30/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 300.00 600009663 07/30/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 350.00 600009664 07/30/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 537.16 600009665 07/30/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 33.75 600009666 07/30/2024 HAZEL MITIGAITON PRESERVE LLC CIP Government Capital Projects 159,600.00 600009667 07/30/2024 INFORMER SYSTEMS LLC General Fund Software 15,163.20 600009668 07/30/2024 JOHN SORENSEN Measure M Parks Other Exp-Special Events 2,875.00 600009669 07/30/2024 TEAM GHILOTTI INC CIP Sewer Capital Projects 1,300,332.46 600009669 07/30/2024 TEAM GHILOTTI INC CIP Water Capital Projects 32,446.80 600009669 07/30/2024 TEAM GHILOTTI INC CIP Water Capital Projects 159,079.10 600009670 07/30/2024 UNSHELTERED FRIENDS OUTREACH General Fund Contract -Outside Services 3,000.00 600009670 07/30/2024 UNSHELTERED FRIENDS OUTREACH General Fund Contract -Outside Services 3,000.00 600009671 08/01/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 291.20 600009672 08/01/2024 CELLCO PARTNERSHIP Water Utility Fund Communication -Phone 227.98 600009672 08/01/2024 CELLCO PARTNERSHIP Recycled Water Utility Fund Contract -Outside Services 38.01 600009673 08/01/2024 COAST COUNTIES TRUCK & EQUIPMENT CO Fleet Services ISF Fleet Veh Repairs for Fire 291.39 600009674 09/01/2024 COMPLETE WELDERS SUPPLY Spay and Neuter Fund Other Expense 25.88 600009675 08/01/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 124.78 600009675 08/01/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 810.52 600009675 08/01/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 549.24 600009675 08/01/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Other Expense 163.10 600009675 08/01/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Other Expense 887.65 600009675 08/01/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Other Expense 171.89 600009676 08/01/2024 FASTENAL General Fund Other Expense 30.28 600009677 08/01/2024 FREDERICK KRAFT General Fund Other Exp-Special Events 300.00 600009678 08/01/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 428.67 600009679 08/01/2024 GRAINGER INC General Fund Other Expense 47.75 600009679 08/01/2024 GRAINGER INC General Fund Other Expense 145.73 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 4,400.00 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 1,643.75 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 19,956.00 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (4,400,00) 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (1,643.75) 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (19,956.00) 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 4,400.00 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 1,643.75 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 19,956.00 Page 1 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009680 08/01/2024 GREEN VALLEY CONSULTING ENGINEERS CIP Government Capital Projects 4,312.50 600009681 08/01/2024 DANIEL R HAAKENSON General Fund Contract -Outside Services 2,995.00 600009682 08/01/2024 HDS WHITE CAP CONST SUPPL General Fund Other Expense 154.04 600009683 08/01/2024 KBA DOC SOLUTIONS General Fund Lease -Equipment 697.63 600009684 08/01/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab: Sales Tax 0.03 600009684 08/01/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab: Sales Tax 0.14 600009684 08/01/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.08 600009684 08/01/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 1.14 600009684 08/01/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.17 600009684 08/01/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab: Sales Tax 0.39 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for SWR 13.83 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire (0.14) 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 61.04 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for PAC (0.17) 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for PAC 74.55 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.03) 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 10.86 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.08) 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 33.78 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (1.14) 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 983.19 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.39) 600009684 08/01/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 170.06 600009685 08/01/2024 NATALIE GOTTS Measure M Parks Other Exp-Special Events 400.00 600009686 08/01/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 1,048.00 600009686 08/01/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 550.83 600009687 08/01/2024 OFFICE DEPOT General Fund Office Expense 16.23 600009687 08/01/2024 OFFICE DEPOT General Fund Office Expense 16.95 600009687 08/01/2024 OFFICE DEPOT General Fund Office Expense 880.34 600009688 08/01/2024 Lucille Maness General Fund Othr Accrued Liab.-PrkRec Rfnd 120.00 600009689 08/01/2024 PLACEWORKS INC RDA -Housing Project Contract -Outside Services 1,456.05 600009689 08/01/2024 PLACEWORKS INC RDA -Housing Project Contract -Outside Services 2,056.58 600009690 08/01/2024 ROTO-ROOTER CIP Government Capital Projects 450.00 600009690 08/01/2024 ROTO-ROOTER CIP Government Capital Projects 475.00 600009691 08/01/2024 SONOMA COUNTY CLERK RECORDER ASSESSOR General Fund Deposits -Developer 20,00 600009691 08/01/2024 SONOMA COUNTY CLERK RECORDER ASSESSOR General Fund Other Rev -Developer Deposit (20.00) 600009691 08/01/2024 SONOMA COUNTY CLERK RECORDER ASSESSOR General Fund Developer Deposit Expense 20.00 600009692 08/01/2024 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 33.31 600009693 08/01/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Othr Accrued Liab: Sales Tax 0.87 600009693 08/01/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase 36.66 600009693 08/01/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase (0.87) 600009693 08/01/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase 85.89 600009694 08/01/2024 WYATT IRRIGATION CO General Fund Other Expense 188.06 600009694 08/01/2024 WYATT IRRIGATION CO General Fund Other Expense 450.73 600009695 08/01/2024 LEAF CAPITAL FUNDING LLC Sports Ctr Capitl Faciliy Rsry Lease -Equipment 3,079.20 600009696 08/02/2024 110% INC General Fund Contract -Outside Services 3,990.00 600009697 08/02/2024 4 LEAF INC CIP Government Capital Projects 1,850.00 Page 2 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009698 08/02/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 535.00 600009698 08/02/2024 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 1,700.00 600009699 08/02/2024 AUTO-CHLOR SYSTEM OF NORTHERN CA INC General Fund Contract -Outside Services 249.88 600009700 08/02/2024 AXON ENTERPRISE INC General Fund Contract -Outside Services 81,442.57 600009701 08/02/2024 BAUER COMPRESSORS INC Fleet Services ISF Fleet Veh Repairs for Fire 743.60 600009702 08/02/2024 BREVE & RACE CONSULTING CIP Government Capital Projects 14,135.00 600009703 08/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 706.16 600009703 08/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 29,978.86 600009703 08/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 3,784.56 600009703 08/02/2024 BURKE WILLIAMS & SORENSEN LLP General Fund General Liab Self Insur'd Loss 2,163.20 600009704 08/02/2024 CA DEPARTMENT OF TECHNOLOGY Information Technology ISF Internet & Broadband 4,286.79 600009705 08/02/2024 CHAMBERS & CHAMBERS, INC Graton-RP Foundtn cis to F4609 Other Exps-Concessions 1,202.40 600009706 08/02/2024 CITY MANAGEMENT ADVISORS LLC General Fund Recruitment 9,000.00 600009707 08/02/2024 CITY OF COTATI General Fund Other Expense 345.42 600009708 08/02/2024 CIVICPLUS LLC General Fund Contract -Outside Services 4,493.50 600009708 08/02/2024 CIVICPLUS LLC Information Technology ISF Software Lic. & Sbscrptn Maint 7,188.00 600009709 08/02/2024 COAR DESIGN GROUP CIP Government Non -Capital Projects 2,544.00 600009710 08/02/2024 COMCAST General Fund Communication -Phone 160.81 600009711 08/02/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Deposits -Developer 462.50 600009711 09/02/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Other Rev -Developer Deposit (462.50) 600009711 08/02/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Developer Deposit Expense 462.50 600009711 08/02/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC CIP Government Capital Projects 1,280.00 600009712 08/02/2024 DAIOHS USA INC General Fund Other Expense 90.20 600009712 08/02/2024 DAIOHS USA INC General Fund Other Expense 76.25 600009713 08/02/2024 DATA TICKET INC General Fund Contract -Outside Services 407.70 600009714 08/02/2024 DAVEY RESOURCE GROUP INC General Fund Contract -Outside Services 51,053.52 600009715 08/02/2024 DAVID B. TEMPLETON General Fund Other Exp-PAC Production 600.00 600009716 08/02/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 278.00 600009717 08/02/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 1,136.30 600009717 08/02/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 760.72 600009718 08/02/2024 DELL MARKETING LP CIP Government Capital Projects 724.31 600009719 08/02/2024 EUREKA OXYGEN CO General Fund Other Exp-Special Events 38.00 600009719 08/02/2024 EUREKA OXYGEN CO General Fund Other Exp-Special Events 38.80 600009719 08/02/2024 EUREKA OXYGEN CO Facilities Internal Service Repair & Maintenance-Fclty 69.00 600009720 08/02/2024 EXTREME TOWING Abandoned Vehicle Abatement Contract -Outside Services 4,000.00 600009721 08/02/2024 GARDENERS AID INC General Fund Other Expense 539.20 600009721 08/02/2024 GARDENERS AID INC General Fund Other Expense 1,059.67 600009722 08/02/2024 GHD INC General Fund Contract -Outside Services 4,099.23 600009722 08/02/2024 GHD INC CIP Sewer Capital Projects 116.25 600009723 08/02/2024 GOGOVAPPS INC General Fund Contract -Outside Services 4,836.00 600009723 08/02/2024 GOGOVAPPS INC Information Technology ISF Contract -Outside Services 7,860.00 600009724 08/02/2024 GOLDEN GATE TRUCK CENTER General Fund Othr Accrued Liab.-Sales Tax 17.71 600009724 08/02/2024 GOLDEN GATE TRUCK CENTER Fleet Services ISF Fleet Veh Repairs for Fire (17.71) 600009724 08/02/2024 GOLDEN GATE TRUCK CENTER Fleet Services ISF Fleet Veh Repairs for Fire 1,562.23 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC General Fund Othr Accrued Liab.-Sales Tax (3.73) 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC General Fund Othr Accrued Liab: Sales Tax (0,11) 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC General Fund Othr Accrued Liab: Sales Tax (3.41) Page 3 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC General Fund Othr Accrued Liab: Sales Tax (10.61) 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC General Fund Othr Accrued Liab.-Sales Tax (0.53) 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC General Fund Othr Accrued Liab: Sales Tax (1.14) 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC General Fund Othr Accrued Liab: Sales Tax (5.98) 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 3.73 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 347.86 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 0.11 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 31.92 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 3.41 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 293.66 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 10.61 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 182.43 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 0.53 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 64.63 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 1.14 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 110.27 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 5.98 600009725 08/02/2024 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 575.77 600009726 08/02/2024 GRANICUS INC General Fund Software 25,745.54 600009727 08/02/2024 IMAGETREND INC General Fund Software 4,776.21 600009728 08/02/2024 JAMES LIEBICH General Fund Contract Services -Instructors 2,600.00 600009729 08/02/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 810.65 600009730 08/02/2024 JYOTI M MCCALL General Fund Contract Services -Instructors 546.00 600009731 08/02/2024 LUMU TECHNOLOGIES INC Information Technology ISF Contract -Outside Services 17,418.24 600009732 08/02/2024 MARK CLEMENTI General Fund Recruitment 774.00 600009733 08/02/2024 MICHAEL J GENNACO General Fund Professional Legal Fees 9,782.50 600009734 08/02/2024 MOONLIGHT BPO LLC General Fund Othr Accrued Liab.-Sales Tax 154.90 600009734 08/02/2024 MOONLIGHT BPO LLC General Fund Printing (154.90) 600009734 08/02/2024 MOONLIGHT BPO LLC General Fund Printing 5,774.54 600009735 08/02/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab: Sales Tax 0.04 600009735 08/02/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for SW R (0.04) 600009735 08/02/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for SW R 17.03 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 662.50 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 754.09 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 742.58 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 887.10 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 657.19 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 690.85 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 512.51 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,600.93 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 95.63 600009736 08/02/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 948.36 600009737 08/02/2024 NORTH BAY PROFESSIONAL OFFICIAL'S INC General Fund Contract -Outside Services 1,456.00 600009738 08/02/2024 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA General Fund Recruitment 170.00 600009739 08/02/2024 OFFICE DEPOT General Fund Office Expense 494.85 600009739 08/02/2024 OFFICE DEPOT General Fund Office Expense 511.02 600009740 08/02/2024 ELIZABETH MACHADO General Fund Travel and Training 379.94 Page 4 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009741 08/02/2024 Alicia Donohue General Fund Othr Accrued Liab.-PrkRec Rfnd 240.00 600009742 08/02/2024 Angelica Gijon General Fund Othr Accrued Liab: PrkRec Rfnd 111.00 600009743 08/02/2024 Archon Energy Solutions General Fund Permit Building Plan Check 97.00 600009743 08/02/2024 Archon Energy Solutions General Fund Fee -Building Inspection 162.00 600009744 08/02/2024 Bill Nolan General Fund Othr Accrued Liab: PrkRec Rfnd 104.00 600009745 08/02/2024 Desi Patocchi General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00 600009746 08/02/2024 Irene Olsen General Fund Othr Accrued Liab.-PrkRec Rfnd 120.00 600009747 08/02/2024 Joseph Silva General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00 600009748 08/02/2024 Rena Miranda General Fund Othr Accrued Liab: PrkRec Rfnd 100.00 600009749 08/02/2024 Rene Saxton General Fund Othr Accrued Liab: PrkRec Rfnd 100.00 600009750 08/02/2024 Stella Chen General Fund Othr Accrued Liab.-PrkRec Rfnd 252.00 600009751 08/02/2024 Wilson Lam General Fund Othr Accrued Liab.-PrkRec Rfnd 140.00 600009752 08/02/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 5,633.93 600009753 08/02/2024 PACIFIC GAS & ELECTRIC General Fund Non -Capital Projects 26.28 600009754 08/02/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 7,229.94 600009755 08/02/2024 PACIFIC GAS&ELECTRIC General Fund Utility -Electric 1,242.14 600009756 08/02/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 320.89 600009756 08/02/2024 PACIFIC GAS &ELECTRIC General Fund Utility -Electric 669.98 600009756 08/02/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,129.33 600009756 08/02/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,416.25 600009757 08/02/2024 PETALUMA HEALTH CENTER Graton Mitigation Contract -Outside Services 4,546.09 600009757 08/02/2024 PETALUMA HEALTH CENTER Graton Mitigation Contract -Outside Services 4,488.58 600009758 08/02/2024 PETALUMA SCHOOL OF BALLET LLC General Fund Contract Services -Instructors 743.60 600009759 08/02/2024 UBEO MIOCO, LLC Information Technology ISF Contract -Outside Services 755.84 600009760 08/02/2024 REDWOOD LOCK INC General Fund Other Expense 43.60 600009761 08/02/2024 ROBERT GRANT Measure M Parks Other Exp-Special Events 250.00 600009761 08/02/2024 ROBERT GRANT Measure M Parks Other Exp-Special Events 250.00 600009761 08/02/2024 ROBERT GRANT Measure M Parks Other Exp-Special Events 250.00 600009762 08/02/2024 ROBERT HALF INTERNATIONAL INC General Fund Staffing Temp Contract Sms 1,987.20 600009763 08/02/2024 RP EXPRESS LLC Fleet Services ISF Repair & Maintenance 336.00 600009764 08/02/2024 SOFTWARE ONE INC Information Technology ISF Software Lic. & Sbscrptn Maint 4,485.20 600009765 08/02/2024 SONOMA COUNTY ENVIRONMENTAL HEALTH & SAFETY CIP Government Capital Projects 472.00 600009765 08/02/2024 SONOMA COUNTY ENVIRONMENTAL HEALTH & SAFETY CIP Government Capital Projects 1,416.00 600009766 08/02/2024 SONOMA COUNTY SHERIFF General Fund Other Exp-PS-Bookings 3,760.00 600009767 08/02/2024 SONOMA COUNTY WATER AGENCY Water Utility Fund Water Purchase 324,433.10 600009768 08/02/2024 STELLAR XP INC Measure M Parks Other Exp-Special Events 2,000.00 600009769 08/02/2024 SYCAL ENGINEERING INC Sewer Utility Fund Contract -Outside Services 1,560.59 600009770 08/02/2024 TANGOTANGO RADIO INTEGRATION General Fund Contract -Outside Services 3,152.00 600009771 08/02/2024 THE RENTAL PLACE Measure M Parks Other Exp-Special Events 500.00 600009772 08/02/2024 TRI CITY FENCE CO INC Measure M Parks Other Exp-Special Events 2,555.50 600009773 08/02/2024 TRIAD CONSULTING & SYSTEM DESIGN GROUP CIP Government Capital Projects 897.50 600009774 08/02/2024 UCPN8 General Fund Contract -Outside Services 7,237.42 600009775 08/02/2024 UNSHELTERED FRIENDS OUTREACH General Fund Contract -Outside Services 3,000.00 600009775 08/02/2024 UNSHELTERED FRIENDS OUTREACH General Fund Contract -Outside Services 3,000.00 600009776 08/02/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 679.70 600009777 08/02/2024 TARGET SOLUTIONS LEARNING LLC General Fund Software 4,255.50 600009778 08/02/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing 19.84 Page 5 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009778 08/02/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing 19.84 600009778 08/02/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Other Expense 2,040.10 600009778 08/02/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Office Expense 45.79 600009779 08/02/2024 WRA INC CIP Government Capital Projects 1,485.48 600009780 08/06/2024 GARY ZANE FRIEDMAN General Fund Contract Services -Instructors 1,885.00 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 197.60 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 4,750.85 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 1,341.93 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 495.00 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 256.75 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 4,455.00 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 1,155.00 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 412.50 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 660.00 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 288.00 600009781 08/07/2024 4 LEAF INC General Fund Contract -Outside Services 432.00 600009782 08/07/2024 ABM SERVICES INC General Fund Contract -Outside Services 2,395.49 600009782 08/07/2024 ABM SERVICES INC General Fund Contract -Outside Services 455.00 600009782 08/07/2024 ABM SERVICES INC General Fund Contract -Outside Services 1,330.00 600009783 08/07/2024 AMERICAN STORAGE LLC General Fund Contract -Outside Services 150.00 600009784 08/07/2024 ALAN S COX General Fund Recruitment 125.00 600009785 08/07/2024 HAROLD A. STEUBER INC Sewer Utility Fund Contract -Outside Services 116.60 600009786 08/07/2024 AT&T General Fund Communication -Phone 159.79 600009787 08/07/2024 AT&T Information Technology ISF Internet & Broadband 7,903.26 600009788 08/07/2024 AT&T General Fund Communication -Phone 27.56 600009789 08/07/2024 BARTLEY PUMP PM LLC Water Utility Fund Contract -Outside Services 8,127.56 600009789 08/07/2024 BARTLEY PUMP PM LLC Water Utility Fund Contract -Outside Services 2,975.14 600009790 08/07/2024 BAY AREA AIR QUALITY MANAGEMENT Fleet Services ISF License & Permit 279.00 600009791 08/07/2024 BC ENGINEERING GROUP INC General Fund Deposits -Developer 480.D0 600009791 08/07/2024 BC ENGINEERING GROUP INC General Fund Other Rev -Developer Deposit (480.00) 600009791 08/07/2024 BC ENGINEERING GROUP INC General Fund Developer Deposit Expense 480.00 600009792 08/07/2024 BIDDLE CONSULTING GROUP INC General Fund Software 3,365.00 600009793 08/07/2024 BKF ENGINEERS CIP Government Capital Projects 420.00 600009794 08/07/2024 CA POLICE CHIEFS ASSOCIATION General Fund Dues & Subscriptions 1,702.00 600009795 08/07/2024 CIRA General Fund General Liab Self Insur'd Loss 4,011.00 600009795 08/07/2024 LIRA General Fund Workers' Compensation Claims 84,816.40 600009796 08/07/2024 CITY OF PETALUMA General Fund City Council D1Exp 60.00 600009796 08/07/2024 CITY OF PETALUMA General Fund City Council D2Exp 60.00 600009796 08/07/2024 CITY OF PETALUMA General Fund City Council D3Exp 60.00 600009796 08/07/2024 CITY OF PETALUMA General Fund City Council D4Exp 60.00 600009796 08/07/2024 CITY OF PETALUMA General Fund Meeting Expense 60.00 600009797 08/07/2024 CITY OF SANTA ROSA FIRE DEPT General Fund Contract -Outside Services 2,000.00 600009798 08/07/2024 COASTLAND CIVIL ENGINEERING INC CIP Sewer Capital Projects 4,150.00 600009798 08/07/2024 COASTLAND CIVIL ENGINEERING INC CIP Sewer Capital Projects 4,801.25 600009798 08/07/2024 COASTLAND CIVIL ENGINEERING INC CIP Water Capital Projects 525.00 600009799 08/07/2024 COMCAST General Fund Communication -Phone 31.46 600009800 08/07/2024 COMCAST General Fund Communication -Phone 166.92 Page 6 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009801 08/07/2024 COMCAST General Fund Communication -Phone 190.04 600009802 08/07/2024 COMPLETE WELDERS SUPPLY Spay and Neuter Fund Other Expense 150.40 600009803 08/07/2024 COUNTY OF SONOMA Graton Tribe Charity Distribution 24,425.46 600009804 08/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 62.39 600009804 08/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 77.62 600009804 08/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 1,046.63 600009804 08/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg (597.52) 600009804 08/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 169.83 600009804 08/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Other Expense 232.88 60000980E 08/07/2024 DAIOHS USA INC General Fund Other Expense 156.80 600009806 08/07/2024 DAVEY RESOURCE GROUP INC General Fund Contract -Outside Services 21,556.00 600009806 08/07/2024 DAVEY RESOURCE GROUP INC General Fund Contract -Outside Services 48,946.48 600009807 08/07/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 5,294.88 600009807 08/07/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 11,038.06 600009807 08/07/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 8,054.64 600009807 08/07/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 8,845.05 600009807 08/07/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 11,038.06 600009807 08/07/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 7,799.19 600009807 08/07/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 2,654.37 600009807 08/07/2024 DC ELECTRIC GROUP INC CIP Government Capital Projects 11,038.06 600009807 08/07/2024 DC ELECTRIC GROUP INC CIP Government Capital Projects 100,720.00 600009808 08/07/2024 DEBORAH YACOBELLIS General Fund Contract -Outside Services 1,470.00 600009809 08/07/2024 DONNIE FRANK General Fund Contract -Outside Services 1,000.00 600009809 08/07/2024 DONNIE FRANK General Fund Contract -Outside Services 2,500.00 600009810 08/07/2024 DRAFTECH BLUEPRINTING INC General Fund Deposits -Developer 16.01 600009810 08/07/2024 DRAFTECH BLUEPRINTING INC General Fund Other Rev -Developer Deposit (16.01) 600009810 08/07/2024 DRAFTECH BLUEPRINTING INC General Fund Developer Deposit Expense 16.01 600009811 08/07/2024 DUDEK General Fund Deposits -Developer 1,252.50 600009811 08/07/2024 DUDEK General Fund Other Rev -Developer Deposit (1,252.50) 600009811 08/07/2024 DUDEK General Fund Developer Deposit Expense 1,252.50 600009811 08/07/2024 DUDEK CIP Government Capital Projects 420.00 600009812 08/07/2024 MICHAEL RUBIN General Fund Communication Advertising 657.16 600009813 08/07/2024 EUREKA OXYGEN CO General Fund Contract -Outside Services 26.50 600009813 08/07/2024 EUREKA OXYGEN CO General Fund Contract -Outside Services 402.02 600009813 08/07/2024 EUREKA OXYGEN CO Facilities Internal Service Other Expense 555.86 600009813 08/07/2024 EUREKA OXYGEN CO Facilities Internal Service Other Expense 555.86 600009813 08/07/2024 EUREKA OXYGEN CO Facilities Internal Service Other Expense 555.86 600009814 08/07/2024 EVERBRIDGE General Fund Contract -Outside Services 20,243.87 600009815 08/07/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 752.10 600009815 08/07/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 1,922.22 600009815 08/07/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 114.45 600009815 08/07/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 57.86 600009815 08/07/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 751.39 600009815 08/07/2024 FASTENAL Facilities Internal Service Maintenance -Janitorial 873.29 600009815 08/07/2024 FASTENAL Facilities Internal Service Contract -Outside Services 2.26 600009815 08/07/2024 FASTENAL Facilities Internal Service Contract -Outside Services 12.14 600009815 08/07/2024 FASTENAL Facilities Internal Service Other Expense 3.65 Page 7 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009815 08/07/2024 FASTENAL Facilities Internal Service Other Expense 12.14 600009815 08/07/2024 FASTENAL Facilities Internal Service Other Expense 49.64 600009816 08/07/2024 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 106.83 600009816 08/07/2024 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 272.50 600009816 08/07/2024 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 1,072.50 600009816 08/07/2024 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 588.74 600009817 08/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Equipment, Small Office & Tool 324.42 600009817 08/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Equipment, Small Office & Tool 677.22 600009817 08/07/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Equipment, Small Office & Tool 194.22 600009818 08/07/2024 GEOSPATIAL TECHNOLOGIES INC General Fund Software 9,750.00 600009819 08/07/2024 GHD INC General Fund Contract -Outside Services 424.56 600009819 08/07/2024 GHD INC CIP Government Capital Projects 506.50 600009819 08/07/2024 GHD INC CIP Government Capital Projects 1,573.00 600009819 08/07/2024 GHD INC CIP Government Capital Projects 8,658.14 600009819 08/07/2024 GHD INC CIP Government Capital Projects 3,162.80 600009819 08/07/2024 GHD INC CIP Water Capital Projects 469.60 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Maintenance -Janitorial 172.45 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fdty 23.75 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 24.37 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 13.27 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 16.42 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 58.59 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 111.16 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 233.06 600009820 08/07/2024 GRAINGER INC Facilities Internal Service Other Expense 55.32 600009821 08/07/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 1,304.44 600009821 08/07/2024 HORIZON DISTRIBUTORS INC CIP Government T-Out CIP Bond 1&II 736.07 600009822 08/07/2024 KATHRYN FOSTER General Fund Contract -Outside Services 2,000.00 600009823 08/07/2024 KID SCOOP NEWS General Fund Dues & Subscriptions 300.00 600009824 08/07/2024 KOEFRAN INDUSTRIES General Fund Contract -Outside Services 400.00 600009824 08/07/2024 KOEFRAN INDUSTRIES General Fund Community Outreach 115.00 600009825 08/07/2024 LEAGUE OF CALIFORNIA CITIES General Fund City Council D1Exp 40.00 600009825 08/07/2024 LEAGUE OF CALIFORNIA CITIES General Fund City Council D2Exp 40.00 600009825 08/07/2024 LEAGUE OF CALIFORNIA CITIES General Fund City Council D4Exp 40.00 600009826 08/07/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 430.65 600009827 08/07/2024 MICHAEL BERRY Measure M Parks Other Exp-Special Events 600.00 600009828 08/07/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 1,273.07 600009829 08/07/2024 MIKSIS SERVICE INC Sewer Utility Fund Contract -Outside Services 7,844.00 600009830 08/07/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab: Sales Tax 24.24 600009830 08/07/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Capital Asset -Equipment (24.24) 600009830 08/07/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Capital Asset -Equipment 10,594.91 600009831 08/07/2024 NATIONAL AQUATIC SERVICES INC CIP Government Retention Payable 476.96 600009831 08/07/2024 NATIONAL AQUATIC SERVICES INC CIP Government Retention Payable 2,350.28 600009832 08/07/2024 ALI FARAHANI CIP Government Capital Projects 178,200.00 600009833 08/07/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 349.19 600009833 08/07/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 738.43 600009833 08/07/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories 1,295.46 Page 8 of 12 CHECK NUMBER 600009833 600009833 600009833 600009833 600009833 600009833 600009833 600009833 600009833 600009834 600009834 600009835 600009835 600009835 600009835 600009835 600009835 600009835 600009835 600009836 600009837 600009838 600009839 600009840 600009841 600009842 600009842 600009943 600009843 600009844 600009845 600009845 600009846 600009847 600009848 600009849 600009849 600009850 600009850 600009850 600009851 600009852 600009852 600009852 600009852 600009853 600009853 CHECK DATE VENDOR NAME 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 NICK BARBIERI TRUCKING LLC 08/07/2024 OCCU-MED LTD 08/07/2024 OCCU-MED LTD 08/07/2024 OFFICE DEPOT 08/07/2024 OFFICE DEPOT 08/07/2024 OFFICE DEPOT 08/07/2024 OFFICE DEPOT 08/07/2024 OFFICE DEPOT 08/07/2024 OFFICE DEPOT 08/07/2024 OFFICE DEPOT 08/07/2024 OFFICE DEPOT 08/07/2024 ANTHONY SAVAS 08/07/2024 EMILY SANBORN 08/07/2024 LAURA CAMPBELL 08/07/2024 ROLANDO GARCIA 08/07/2024 ROLANDO GARCIA 08/07/2024 SARA FRASER 08/07/2024 JUAN FRESSE 08/07/2024 JUAN FRESSE 08/07/2024 SUSAN & SCOTT SHERMAN 08/07/2024 SUSAN & SCOTT SHERMAN 08/07/2024 Alejandra Garcia 08/07/2024 Archon Energy Solutions 08/07/2024 Archon Energy Solutions 08/07/2024 B A Electric Inc. 08/07/2024 Re -Volt Electric, Inc. 08/07/2024 Richmond American Homes of Maryland Inc. 08/07/2024 PACE SUPPLY 08/07/2024 PACE SUPPLY 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC 08/07/2024 PACIFIC GAS & ELECTRIC FUND General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Water Utility Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Fleet Services ISF Fleet Services ISF General Fund Sewer Utility Fund Water Utility Fund Sewer Utility Fund Water Utility Fund General Fund General Fund General Fund General Fund General Fund UDSP Maintenance Annuity Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Sewer Utility Fund Water Utility Fund General Fund General Fund ACCOUNT Inventories Inventories Inventories Inventories Inventories Inventories Inventories Inventories Inventories Recruitment Recruitment Office Expense Office Expense Office Expense Office Expense Office Expense Office Expense Office Expense Other Expense Travel and Training City Council D2Exp Uniform - Purchase Benefits -Vision Uniform - Purchase Travel and Training Conservation Measures Conservation Measures Conservation Measures Conservation Measures Othr Accrued Liab.-PrkRec Rfnd Permit Building Plan Check Fee -Building Inspection Fee -Building Inspection Fee -Building Inspection UDSP Maint Annuity MaintAnnty Other Expense Other Expense Utility -Electric Utility -Electric Utility -Electric Utility -Electric Utility -Electric Utility -Electric Utility -Electric Utility -Electric Utility -Electric Debt -Principal AMOUNT 877.58 930.51 863.06 663.62 856.51 1,178.43 1,118.46 1,238.96 792.63 4,925.10 515.85 76.68 60.54 76.68 189.67 283.91 4.85 365.31 190.50 320.00 12.33 332.01 150.00 341.68 30.00 129.00 129.00 200.00 250.00 800.00 100.00 166.00 136.80 175.50 15,074.08 26.64 1,716.66 2,565.90 173.22 2,076.59 48.81 2,183.28 2,183.29 13,269.05 54,772.29 12,478.33 1,917.09 Page 9 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009854 08/07/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,244.26 600009854 08/07/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 655.22 600009854 08/07/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,380.04 600009854 08/07/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,505.36 600009854 08/07/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 22,037.90 600009854 08/07/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,141.49 600009855 08/07/2024 R3 CONSULTING GROUP Refuse Utility Fund Contract -Outside Services 7,166.25 600009856 08/07/2024 ROTARY CLUB OF ROHNERT PARK-COTATI General Fund Dues & Subscriptions 875.00 600009857 08/07/2024 SANDI CIVIL ENGINEERS PLANNERS CIP Water Capital Projects 54,446.31 600009858 08/07/2024 SHARED HOUSING & RESOURCE EXCHANGE CALIFORNIA General Fund Contract -Outside Services 15,045.50 600009858 08/07/2024 SHARED HOUSING & RESOURCE EXCHANGE CALIFORNIA General Fund Contract -Outside Services 14,489.54 600009859 08/07/2024 SHERRY RAHN General Fund Contract -Outside Services 675.00 600009860 08/07/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 368.50 600009860 08/07/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 660.55 600009860 08/07/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 369.79 600009860 08/07/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 317.35 600009861 08/07/2024 SONOMA COUNTY CLERK RECORDER ASSESSOR General Fund Deposits -Developer 50.00 600009861 08/07/2024 SONOMA COUNTY CLERK RECORDER ASSESSOR General Fund Other Rev -Developer Deposit (50.00) 600009861 08/07/2024 SONOMA COUNTY CLERK RECORDER ASSESSOR General Fund Developer Deposit Expense 50.00 600009862 08/07/2024 ARMATURO SONOMA MEDIA GROUP LLC Measure M Parks Other Exp-Special Events 660.00 600009863 08/07/2024 SONOMA STATE UNIVERSITY Graton Tribe Charity Distribution 24,435.47 600009864 08/07/2024 PAUL LIOTSAKIS General Fund Contract -Outside Services 3,250.00 600009865 08/07/2024 SSA LANDSCAPE ARCHITECTS INC CIP Government Capital Projects 4,194.05 600009866 08/07/2024 STEVEN GROVER AND ASSOCIATES CIP Government Capital Projects 20,165.25 600009867 08/07/2024 STRATA AP INC CIP Government Capital Projects 400.00 600009868 08/07/2024 THE RENTAL PLACE Measure M Parks Other Exp-Special Events 500.00 600009868 08/07/2024 THE RENTAL PLACE Measure M Parks Other Exp-Special Events 1,152.00 600009869 08/07/2024 TO THE POINT POLYGRAPH General Fund Recruitment 300.00 600009870 08/07/2024 UNDERGROUND SERVICE ALERT Sewer Utility Fund License & Permit 1,834.97 600009870 08/07/2024 UNDERGROUND SERVICE ALERT Water Utility Fund License & Permit 1,834.97 600009871 08/07/2024 US BANK General Fund Othr Accrued Liab-P Card 28,184.32 600009872 08/07/2024 US BANK General Fund Othr Accrued Liab-P Card 12,574.46 600009873 08/07/2024 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 33.31 600009873 08/07/2024 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 33.31 600009874 08/07/2024 WEDGEWOOD VILLAGE PHARMACY LLC General Fund Other Exp-Animal Clinic NonElg 82.84 600009875 08/07/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 64.20 600009875 08/07/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 80.25 600009875 08/07/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 64.20 600009876 08/08/2024 ELECTRICAL EQUIPMENT CO., INC. Water Utility Fund Contract -Outside Services 8,446.26 600009877 08/08/2024 Katherine Lara General Fund Othr Accrued Liab.-PrkRec Rfnd 400.00 600009878 08/08/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 17,156.89 600009878 08/08/2024 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 194.71 600009878 08/08/2024 PACIFIC GAS & ELECTRIC General Fund Debt -Principal 5,456.87 600009879 08/08/2024 CNH INDUSTRIAL AMERICA LLC Fleet Services ISF Fleet Veh Repairs for Parks 1,827.33 600009880 08/08/2024 SAN DIEGO POLICE EQUIPMENT CO General Fund Other Exp-PS-Amory 11,245.48 600009881 08/08/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO Sewer Utility Fund Office Expense 168.24 600009881 08/08/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO Water Utility Fund Office Expense 198.24 Page 10 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009882 08/09/2024 LEAF CAPITAL FUNDING LLC Sports Ctr Capitl Facility Rsry Lease -Equipment 3,079.20 600009883 08/12/2024 DIANE MICHELI General Fund Contract Services -Instructors 720.00 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 752.10 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 1,139.62 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 40.81 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 2,414.00 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 1,994.35 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 262.39 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 493.05 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009884 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 752.10 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 1,139.62 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 40.81 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 2,414.00 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 1,994.35 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 262.39 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 493.05 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009885 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 752.10 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 1,139.62 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 40.81 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 2,414.00 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 1,994.35 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 262.39 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 493.05 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009886 08/09/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease -Equipment 397.20 600009887 08/09/2024 BRINK'S INC General Fund Bank & Merchant Fees 2,236.74 600009887 08/09/2024 BRINK'S INC Sewer Utility Fund Bank & Merchant Fees 182.06 600009887 08/09/2024 BRINK'S INC Water Utility Fund Bank & Merchant Fees 182.06 600009888 08/09/2024 4 LEAF INC General Fund Contract -Outside Services 11,001.00 600009888 08/09/2024 4 LEAF INC General Fund Contract -Outside Services 13,956.50 600009889 08/09/2024 BLACK & VEATCH CORPORATION General Fund Deposits -Developer 2,748.28 600009889 08/09/2024 BLACK & VEATCH CORPORATION General Fund Other Rev -Developer Deposit (2,748.28) 600009889 08/09/2024 BLACK & VEATCH CORPORATION General Fund Developer Deposit Expense 2,748.28 600009890 08/09/2024 CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA General Fund Contract -Outside Services 16,529.68 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Deposits -Developer 1,400.00 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Deposits -Developer 2,174.00 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Other Rev -Developer Deposit (1,400.00) Page 11 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Other Rev -Developer Deposit (2,174.00) 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Developer Deposit Expense 1,400.00 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Developer Deposit Expense 2,174.00 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Contract -Outside Services 6,219.50 600009891 08/09/2024 CSG CONSULTANTS INC General Fund Contract -Outside Services 7,035.50 600009892 08/09/2024 DATA TICKET INC General Fund Contract -Outside Services 303.00 600009893 08/09/2024 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 1,583.08 600009894 08/09/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 558.78 600009895 08/09/2024 JAKE WATERMAN General Fund Contract Services -Instructors 2,312.80 600009896 08/09/2024 MTM RECOGNITION CORPORATION General Fund Uniform - Purchase 1,009.13 600009897 08/09/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 248.06 600009897 08/09/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,143.96 600009897 08/09/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,195.01 600009898 08/09/2024 OFFICE DEPOT General Fund Office Expense 21.79 600009898 08/09/2024 OFFICE DEPOT General Fund Office Expense 128.94 600009899 08/09/2024 CNH INDUSTRIAL AMERICA LLC Fleet Services ISF Fleet Veh Repairs for Streets 966.68 600009900 08/09/2024 REDWOOD LOCK INC General Fund Other Expense 16.35 600009900 08/09/2024 REDWOOD LOCK INC General Fund Other Expense 32.63 600009900 08/09/2024 REDWOOD LOCK INC General Fund Other Expense 26.16 600009901 08/09/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 235.12 600009901 08/09/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 317.35 600009901 08/09/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 275.00 600009901 08/09/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 120.00 600009901 08/09/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 180.00 600009901 08/09/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 180.D0 600009902 08/09/2024 TERRY SIMPSON General Fund Recruitment 2,112.14 600009903 08/09/2024 THE RENTAL PLACE Measure M Parks Other Exp-Special Events 500.00 600009904 08/09/2024 WEDGEWOOD VILLAGE PHARMACY LLC General Fund Other Exp-Animal Clinic NonElg 53.96 600009905 08/09/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO Sewer Utility Fund Office Expense 339.96 600009905 08/09/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO Water Utility Fund Office Expense 339.95 600009906 08/09/2024 GCP WW HOLDCO LLC General Fund Uniform -Purchase 65.54 600009906 08/09/2024 GCP WW HOLDCO LLC General Fund Uniform -Purchase 350.00 600009906 08/09/2024 GCP WW HOLDCO LLC General Fund Uniform - Purchase 300.00 600009906 08/09/2024 GCP WW HOLDCO LLC General Fund Uniform - Purchase 150.00 600009906 08/09/2024 GCP WW HOLDCO LLC General Fund Uniform - Purchase 300.00 600009907 08/09/2024 WYATT IRRIGATION CO General Fund Other Expense 36.60 600009907 08/09/2024 WYATT IRRIGATION CO Water Utility Fund Other Exp-Repair System 136.90 3,651,983.13 Page 12 of 12 Item 7.A.2. HOUSING SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chair and Members of the Community Y FROM: Bets Howze Interim Finance Director~ Housing Successor Agency of the City of Rohnert Park Marcela Piedra, City Manager Prepared By: William Tarrant DATE: August 20, 2024 CASH BALANCES AS OF June 30 2024 Low & Moderate Income Housing TOTAL HOUSING SUCCESSOR AGENCY CASH $ 987,161.14 $ 987,161.14 CASH DISTRIBUTION AS OFJUNE 30, 2024 Interest Accounts: City Managed Pooled Rate 2.846% $ 987,161.14 TOTAL HOUSING SUCCESSOR AGENCY CASH $ 987,161.14 Investment Yield for JUNE 30, 2024 2.846% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Housing Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021. The funds to meet the agency's expenditures will be determined by the State Department of Finance. Item 7.A.3. REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chair and Members of the Community FROM. Betsy Howze, Interim Finance Director Redevelopment Successor Agency of the City of Rohnert Park Marcela Piedra, City Manager CASH BALANCES AS OF June 30, 2024 RPTTF Funds {t► Debt Service Reserve Fund (1999 TABS) iz► Debt Service Fund (200711 TABs) 11► Debt Service Fund (2018 A & B TABs) (1) Prepared By: William Tarrant DATE: August 20, 2024 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves. $ 4,251,517.22 1,913,225.27 1.01 296.51 $ 6,165,040.01 CASH DISTRIBUTION AS OF June 30, 2024 Interest Checking Accounts: Rate City Managed Pooled Rate 2.846% $ 4,251,517.22 $ 4,251,517.22 $ 4,251,517.22 CASH HELD BY FISCAL AGENTS: Source of Investment Maturity Interest Investment Institution Type Date Rate Par Value Market Value Valuation 1999 TAB'S: US Bank -Trustee 1999 Tax Allocation Bonds Interest Fund Blackrock Prov Tfund Tress. Note N/A 5.19% $ 858,224.34 $ 858,224.34 1999 Tax Allocation Bonds PrinclpalFund: Blackrock Prov Tfund Treas. Note NIA 5.19% 463.33 463.33 Note (2) 1999 Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Tress. Note N/A 0.00% - - Note (1) 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Tress. Note NIA 5.19% 1,054,537.60 1,054,537.60 Note (1) Total 1999 Tax Allocation Bonds Fund $ 1,913,225.27 $ 1.913,22527 2007R TAB'S US Bank -Trustee 2007R Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note N/A 4.94 % $ 0.01 $ 0.01 Note (1) 2007R Tax Allocation Bonds Redemption Fund: Blackrock Prov Tfund Tress. Note NIA 5.00% 1.00 1.00 Note (1) Total 2007R Tax Allocation Bonds Fund g 1.01 $ 1.01 201 BA 8 20188 TAB'S US Bank -Trustee 2018A Tax Allocation Refunding Bonds Fund Interest Account First American Treasury Oblig Fd Cl Tress. Note NIA 4,96% $ 295.51 $ 296.51 Note (1) 2018A Tax Allocation Refunding Bonds Fund Reserve Sub Account Build America Mutual Assurance Co Trees. Note N/A 0.00 % 1.00 1.00 Note (1) Total 2018A8B Tax Allocation Refunding Bonds Fund $ 296.51 $ 296.51 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH Investment Yield for June 30, 2024 3.574% 1,913,225.27 1.01 296.51 $ 6,165,040.01 INVESTMENT POLICY 8 SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021. Due to the dissolution of the redevelopment agencies by the State of Califomia the funds to meet the agency's expenditures will by determined by the State Department of Finance. Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements, The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. (2) Required minimum debt service reserves. Item 7.A.4. City of Rohnert Park Cash Report AnofJune 30.2024 To: The Honorable Mayor & Members of the City Council From: Betsy Howze Marcela Piedra, City Manager Interim Finance Director Prepared By: William Tucant Summa,ry mfGeneral Fund Cash Total General ------------ Restricted (External $ 1.303.25G�9G ----------------------------------'-------------------'------------------' Aua O352�89.1S ----------------------------------------------------------'-------------------------------' Subtotal d $ 21,656,148.13 Unassigned Restricted Detail: Refundable Deposits $ 723,539.73 Senior Center Donations 10000000 - PARS Contribution Trust 44SjD1.9S ----------------------'---------------------------------------------------- Housing Program 30,617.26 Assigned Detail: ContiReserve �C>��nadn0_Re��r*�_____________________________________________O�48.5'51.S�O7_ AssignedRetirementR ----.----�--'e��rVe------_----------'--------'-------_—_�---.'---'�---. 1743OO5OO C Reserve ��* ...............��*��_�� 85453OO SaU-|nouradLuaaeeRommn�a ----------------------------'—'-'----------'------------------------------' 1,605,92131 31 _|n�o��tr��ctum�_Rm��n/�__________________________________________.��743.O�5.�O.O_ Retiree H��KhSovin Reserve 24012522 EnterprisePmmd Water Utility Water Capacity Fund ----------------------------' 13,736,362-22 2,074,812-82 Water Capital Per Acre ForFee Fund --------------------------------------------------------------------------------------------' 1746876 UtilitySewer Capital Preservation Sewer -------------'--------' 28S3D8843 --- 8Ce de|Fund 1358 1O35 JEPAD��it�Wastewater -------'-'--'-'.--------_---------------------------------------------_------'c------ 5123SS�O3 . Rau�'�|-a-d�V Operation Funds -------.---'--'--------------------------------_----------------------.�---.�--- 943z27822 . _._..___________________________________________________________. �cYc|edVab*r�a��o|Fund 1�3GQ�1� _ -�be CapitalPnyyen/etionRe��edVatmrFund ------------------------------- 8448S73 --------'�--- -�Coh'-----—---_— 574�373�U6 � ---------------------------�---�--- o|�romEnbar��i��Fumd 72822348 —R-�--�-a-e-U--|--y-O--�-'�{��-Fu-�-d—---_----_-__ Total prise Funds -_-----------' City of Rohnert Park Cash Report Continued As of June 30, 2024 Internal Service Fund Cash ........... .................................................................................................................................................................................................................................................... A ........ .................... Facilities Internal Service Fund 366,092.06 Affordable Housin.9..Residential Fee Fund......................................................................................................................................................... 70,313.15 ...................... e .................. .............. F _.. ..............3......... Homeless Fund 634.398.53 CFD SouthEast Fund 787,613.05 ................................................................................................................................................................................................._............................._........................................................................... .CFD.Westside Fund.......................................................................................................................................................................................................................�68, l.-. ... RefuseRoad Impact Fee Fund..................................................................................................................................................................................................._276:97... Gas Tax Funds: Sec. 2107 Maint/Const 2.483.857.78 2of3 Funds Total Capital Projects Funds Permanent Funds City of Rohnert Park Cash Report Continued As of June 30, 2024 Endowment Fund Total Permanent Funds Total Trust & Agency Funds Total Cash All City Funds $ 160,544,480.58 (1) Per the tat amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The income of the fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of Rohnert Park's Dorothy Rohnert Spreckels Preforming Ms Center." September 1, 2017 Dorothy Spreckels Endowment funds were loaned to the Water Fund at 3% interest. 3of3 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF June 30, 2024 Bank Name Type Maturity Date % Int. Investment Par Value Investment Market Value Valuation Source Exchange Bank Operating Checking Ckg N/A 0.150% $ 19,460,678.22 $ 19,460.678.22 Nate (1) Exchange Bank Payroll Checking Clog N/A 0.000% (245.102.67) (245,102,67) Nate (1) Total Business Checking Accounts 0.15% $ 19,215,616.55 $ 19.215,676.55 Petty Cash Cash N/A 0.000% $ 2,605.31 $ 2,605.31 Nate (2) 0.000% $ 2,605.31 $ 2,606.31 New York Canty Bk Westbury NY CTF Dep CD 09/10/24 0.700% 245.000.00 245,000.00 Note (3) MBS Raymond James Bk Nag Assn St Peterburg FLA CD 1126/24 1.870% 247.000.00 247,000.00 Note (3) MBS Move FCU; CUSIP CD 1127124 1.870% 249.000.00 249.000.00 Note (3) MBS Morgan Stanley Sk NA Sit Lake City Utah CD 112924 1.970% 247,000.00 247,000.00 Note (3) MBS Morgan Stanley PVT Bk Nag Assn FUR NY CD 1129124 1.920% 247,000.00 247.000.00 Note (3) MBS Triad Bk Frontenac MO CD 0112325 1.780% 246,060.00 246,000.00 Nate (3) MBS Heartland Bank Whitehall OH CD 06130/25 4.910% 248.000.00 248.000.00 Note (3) MBS Peoples Bank and Trust Co McPherson KS CD 06/30/25 4.910% 248.000.00 248,000.00 Note (3) MBS Western State Bank Devils Lake ND CD C6/30/25 4.910% 248,000.00 248,000.00 Note (3) MBS Citizens Bank CoBevedy OH CD 0710725 4.910% 248,000.00 248,000.00 Note (3) MBS Liberty Federal Credit Union Evansville IN CD 07/0725 5.190% 248,000.00 248,000.D0 Note (3) MBS Lumbee Guaranty Bank Pembroke NC CD 0710725 4.960% 248,000.00 248.000.00 Note (3) MBS Peoples Bank Rock Valley IA CD 07/0725 4.860% 248,000.00 248,000.00 Note (3) MBS Western Alliance Bank Phoenix AZ CD 07/0725 5.010% 243,000.00 243.000.00 Note (3) MBS Reliabank Estelline SD CD 0711025 4.960% 248,000.00 248,000.00 Note (3) MBS CholceOne Bank Sparta MI CD 07/1425 4.860% 248,000.00 248,000.00 Note (3) MBS Freedom First Federal Credit Union Roanoke VA CO 07/1425 5.000% 248,000.00 248.000.00 Note (3) MBS Beroda NY BRH CTF DEP CD 07/2225 0.730% 246.000.00 246,000.00 Note (3) MBS Charlway Federal Credit Union Vuginia Beach VA CD 12/3025 5.040% 248.000.00 248,D00.00 Note (3) MBS First Technology Federal Credit Union San Jose CA CD 12/3025 5.140% 248,000.00 248.000.00 Note (3) MBS State Bk India New York NY CFT DEP CD 03/2526 0.960% 236.000.00 236.000.00 Note (3) MBS Goldman Sachs BK USA New York City CD 0511926 1.070% 245.000.00 245,000.00 Note (3) MBS Greenstate Cr Un North Liberty Iowa CD 06/16/26 0.970% 245,000.00 245,000.00 Note (3) MBS Wayne County Bank Waynesboro TN CD 062926 4.620% 249.000.00 249.000.00 Note (3) MBS B1Bank Baton Rouge LA CD 0613026 4.670% 249,000.00 249,000.00 Note (3) MBS United Roosevelt Savings Bank Carted NJ CD 06/30/26 4.710% 249.000.00 249,000100 Note (3) MBS Wood & Huston Bank Marshall MO CD 06/30/26 4.710% 249.000.00 249,000.00 Note (3) MBS First State Bank of DeQueen AR CD 07/07/26 4.620% 249.000.00 249,000X0 Note (3) MBS Maine Community Bank Biddeford ME CD 07/0726 4.620% 249.000.00 249.000.00 Note (3) MBS Connexus Credit Union Wausau WI CD 07/13/26 4,980% 248,000.00 248,000.00 Note (3) MBS Toyota Financial Savings Bank Herdsmen NV CD 0712926 1.020% 245,000.00 245,000.00 Note (3) MBS Medallion Bk Salt Lake City,CTF Dee CD 08/31/26 0.920% 245,000.00 245,000.00 Note (3) MBS Connectane BK Englewood Cliffs NJ CTF Dep CD 09/2426 0.870% 235.000.00 235,000.00 Note (3) MBS Pentagon Federal CR UN Tysons Comer VA SH CTF CD 092926 0.980% 245,000.00 245,000.00 Note (3) MBS First Nag Bk Amer East Lansing Mich CD 09/30126 0.920% 245,000.00 245,000.00 Note (3) MBS United Fidefty Bank FBS CD 1229126 4.630% 249.000.00 249,000.00 Note (3) MBS Fahey Bank Co CD 12/30/26 4.620% 249,000.00 249,000.00 Note (3) MBS Farmers 8 Merchants Bank CD 12/3026 4.630% 249.000.00 249,000.00 Note (3) MBS CIBC Bank USA CD 0613027 4.590% 244,000.00 244,000.00 Note (3) MBS New Orleans Firemans Federal Credit Union CD 06/3027 4.720% 249.000.00 249,000.00 Note (3) MBS St Louis Bank CD 06/3027 4.590% 249,000.00 249,000.00 Note (3) MBS Enterprise Bank CD 07/12127 4.590% 249,000.00 249,000.00 Note (3) MBS 1st Financial Bank USA CD 08ro227 3A50% 245.000.00 245,000.00 Note (3) MBS Capital One National Association CD 0810327 3,680% 245,000.00 245,000.00 Note (3) MBS Capital One Bank USA National Association CD 08/0327 3.680% 245.000.00 245,000.00 Note (3) MBS Discover Bank CD 08/1627 3.570% 245,000.00 245.000.00 Note (3) MBS US Alliance Federal Credit Union CD 08/26/27 3.590% 245.000.00 245,000.00 Note (3) MBS Highland Bank CD 12/2927 4.330% 249,000.00 249,000.00 Note (3) MBS Liberty First Credit Union CD 01/17/28 4.450% 246,000.00 246,000.00 Note (3) Page 1 of 2 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF June 30, 2024(Cont.) MBS Signature Federal Credit Union CD OW1128 4A50% 247,000.00 247,000.00 Note (3) MBS Citizens State Bank CD 06/30/28 4.260% 249,000.00 249,000.00 Note (3) MBS Fanners 8 Merchants Bank CD 06/30/28 4.300% 249,000.00 249,000.00 Note (3) MBS First Bank CD 06/30/26 4.340% 249,000.00 249,000.00 Note (3) MBS Dort Financial Credit Union CD 0711 WIS 4.490% 247,000.00 247,000.00 Note (3) MBS Leaders Credit Union CD 10/30/28 5,000% 245.000.00 245.000.00 Note (3) MBS Wells Fargo Bank Sioux Falls CD 02/13/29 4.180% 247,000.00 247,000.00 Note (3) MBS UBS Bank USA Salt Lake City CD 02/14/29 4.180% 245,000.00 245.000.00 Note (3) MBS Beal Bank USA Las Vegas CD 04/11/29 4.260 % 244,000.00 244,000.00 Note (3) Total, CD Investments 3.712% $: 14,309,000.00 $ 14,309,000.00 United States Treasury Bills US GVr Bonds 12/05/24 5.143% $ 27,343,000.00 $ 27,343,000.00 Note (3) 5.143% $ 27,343,000.00 $ 27,343,000.00 U.S. Treasury Securities -Total MBS US GVr Bonds Medium Term NTS ( C) US Gvr Bonds 08/27/25 0.625% $ 980,000.00 $ 960,000.00 Note (3) MBS Federal Nail MTG Assn (C ) US GVr Bonds 03/17/26 0.650% 728,000.00 728,000.00 Note (3) MBS Federal Home Ln BKS CONS BD (C) US GW Bonds 09/15/26 0,900% 735.000.00 735,000.00 Note (3) MBS Federal Home Ln BKS Trenche USGWBands 10/14/26 1.125% 740.000.00 740,000.00 Note (3) U.S Government Bonds - Total 0.810% $ 3,183,000.00 $ 3183,000.00 State of Calif: LAIF Pooled N/A 4.480% $ 33,759,930.97 $ 33,759.930.97 Note (4) So. Co. Investmt Pool Pooled N/A 3.440% 41,652,233.69 41.652,233.69 Note.(5) Rohnert Park Managed Portfolio Pooled N/A 5.000% 20,264,568.60 20,264,568.60 Note (6) Total Managed Pools 4.137% $ 95,676,733.26 $ 95,676,733.26 Subtotal City Investment Portfolios 2.846% $ 159,729,914.12 $ 159,729,914.12 Wilfred Widening Construction Dep Ckg N/A 0.360% $ 99,056.02 $ 99,056.02 Note (7) JEPA Deposit Ckg N/A 0.770% 512,399.03 512,399.03 Note(8) Subtotal Dedicated Portfolios 0.704% $ 611,456.05 $ 611,465.06 Total Pooled Investments $ 160,341,369.17 $ 160,341,369.17 PARS Cash Contribution Trust N/A 6.760% $ 522,005.65 $ 522,005.65 Note (9) Total Pooled Investments S PARS Trust $ 160,863,374.82 $ 160,863,374.82 Note (1) Business Checking Accounts. Note (2) Cash drawers at each City cash collection site. Note (3) Investments in Certificates of Deposits, T-Bill and Government Bonds Note (4) These are funds invested in the Local Agency Investment Fund, Stale of California. Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (5) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (6) These funds are managed by Chandler Asset Management. Note (7) These funds are held as a deposit from Groton Tribe for Wilfred Widenino oroiect. Note (8) These funds are held as a deposit per section 6.1.1 of the'Graton Wastewater JEPA. Note (9) These are funds held US Bank Trustee for Public AgencvRetirement Services (PARS). POOLED INVESTMENT SUMMARY BY TYPE June 30, 2024 Investment Type # of Investments "/ of Portfolio Avg. YTM Par Value Market Value Average Days Until -Maturity Business Checking 2 11.98% 0.150% $ 19,215.575.55 $ 19,215.575.65 1 Petty Cash 0 0.00% 0.000% 2,605.31 2,605.31 0 CDs -Banks 59 8.92% 3.712% 14.309,000.00 14,309,000.00 808 US Tmsury Bills 1 17.05 % 5.143% 27,343,000.00 27,343,000.00 158 US Government Bonds 4 1.99% 0.810% 3183,000.00 3,183,000.00 673 Managed Pools(LAIF/SCIP) 3 59.67% 4.137% 95,676,733.26 95,676,733.26 1 Dedicated Portfolios 2 0.38% 0.704% 611,455.05 611,455.05 1 Total Pooled Investments 71 100.00 % $ 160,341,369.17 $ 160,341,369.17 Does not include PARS Cash Contribution Page 2 of 2 Item 7.13.1. MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, August 13, 2024 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Adams called the joint regular meeting to order at 5:00 p.m., which was legally noticed on August 8, 2024. All Council Present: Susan H. Adams, Mayor Gerard Giudice, Vice Mayor Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Emily Sanborn, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Public Safety Director Mattos, Director of Community Services Bagley, Director of Public Works Garrett, Director of Development Services Giudice, Interim Finance Director Howze, Planning Manager Pawson, Senior Analyst King, Management Analyst Mattioli, Code Compliance Manager Stephens, Information Systems Manager Cotter, Information Systems Technician Azevedo, and City Clerk Lopez Cuevas. 2. READING OF THE LAND ACKNOWLEDGMENT Read by Mayor Adams. 3. PLEDGE OF ALLEGIANCE Led by Senior Analyst King. 4. PRESENTATIONS A. Mayor's Proclamation: Proclaiming August 26, 2024, as Women's Equality Day in the City of Rohnert Park. Mayor Adams read the proclamation and presented it to Melanie Jones -Carter, Vice Chair for the Sonoma County Commission on the Status of Women. 5. DEPARTMENT HEAD BRIEFINGS A. Information Systems Operations Manager Paul Cotter provided an overview of the FY23-24 Accomplishments and Goals for FY24-25 for the Information Technology (IT) Department. City of Rohnert Park Joint Regular Meeting Minutes for City Council August 13, 2024 RPFA/CDC Successor Agency Page 2 of 6 B. Public Safety Director Tim Mattos provided an informational report about the 4th of July 2024 activity in the city, indicating the city received over 270 phone calls between July 4 and July 5th but most were not related to fireworks. Two small vegetation fires were put out quickly. Overall, there was a decrease in the use of illegal fireworks and it appears residents are more compliant with the city's current regulations. 6. PUBLIC COMMENTS Peter Alexander spoke about prejudice, gender, racism, justice, injustice and civil war. Ty Hudson spoke about the downtown development. Aura Aguilar spoke about the downtown development. Steve Keith spoke about transportation and invited all to visit "Sweet Pea," the Senior Center Gift Shop. Kathy, accompanied by Pam and Eric, spoke about the downtown development. Marty Bennett spoke about the downtown development. Thesha Iraheta spoke about Labath Landing services and treatment. 7. CONSENT CALENDAR TA Acceptance of Reports from Finance Department: 7.A.1. City Bills/Demands for Payment dated July 9, 2024, through July 29, 2024 7.A.2. Housing Successor Agency- Cash Report January 2024 through April 2024 7.A.3. Successor Agency - Cash Report January 2024 through April 2024 7.A.4. City Cash Report January 2024 through April 2024 7.13 Approval of Meeting Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting, July 23, 2024 TC By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with CivicPlus, LLC for a Website Upgrade and Related Services for an Amount Not to Exceed $53,011.50 for the Initial One -Year Term and Authorizing Up to Two, One -Year Options to Renew 7.1) By Minute Order, Authorize the City Manager to Execute an Auto Aid Agreement with the Rancho Adobe Fire Protection District TE Adopt Resolution 2024-064 Supporting the Sonoma County Abandoned Vehicle Abatement Service Authority's Extension of the Abandoned Vehicle Abatement Fee Program until April 30, 2035, and Extending an Agreement with the Service Authority Regarding the Same 7.17 Adopt Resolution 2024-065 to Award the Construction Contract for the Dowdell Avenue Extension Project Phase 1 (Project No. CIP2020) to Ghilotti Construction Company, Inc. for $2,993,364, Authorize the City Manager to Approve up to $449,005 (15%) in Change Orders, Approve the Project Plans and Specifications, and find the Project Consistent with the California Environmental Quality Act (CEQA) Initial Study and Mitigated Negative Declaration previously prepared for the Holiday Inn Express and Phase 1 of the Dowdell Avenue Extension Project TG Adopt Resolution 2024-066 Approving the Second Amendment to the Master Agreement with Mintier Harnish LP for Preparation of an Update to the General Plan in the amount of $26,476 and Authorizing the City Manager to Execute the Agreement 7.H Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by City of Rohnert Park Joint Regular Meeting Minutes for City Council August 13, 2024 RPFA/CDC Successor Agency Page 3 of 6 Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed ACTION: Moved/seconded (Giudice/Elward) to approve the consent calendar. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. 8. REGULAR ITEMS A. Continued from July 23, 2024 (Noticed July 12, 2024): Conduct a Public Hearing and Consider Adopting a Resolution Approving Amendments to the General Plan to Reflect the Expansion of the Tribal Reservation of the Federated Indians of Graton Rancheria (Not a Project under California Environmental Quality Act (CEQA) Guidelines 15378; Exempt Under CEQA Guidelines 15061(b)(3) and 15277). Associate Planner Picket presented this item. Recommended Action(s): Adopt Resolution 2024-068 Approving Amendments to the General Plan to Reflect the Expansion of the Tribal Reservation of the Federated Indians of Graton Rancheria (Various APN's). Open Public Hearing: 5:58 p.m. Public Comments: None. Closed Public Hearing: 5:58 p.m. ACTION: Moved/seconded (Giudice/Elward) to adopt Resolution 2024-068. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. B. Consider Adopting a Resolution Rescinding Resolution 2015-056 An Appropriations Amendment Pilot Project for Expedited Appropriations Approval. Interim Finance Director Howze presented this item. Recommended Action(s): Adopt Resolution 2024-069 Rescinding Resolution 2015-056 An Appropriations Amendment Pilot Project for Expedited Appropriations Approval. Public Comments: None. ACTION: Moved/seconded (Rodriguez/Sanborn) to adopt Resolution 2024-069. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. Vice Mayor Giudice stepped away from the dais at 6:11 p.m. and returned on 6:13 p.m. City of Rohnert Park Joint Regular Meeting Minutes for City Council August 13, 2024 RPFA/CDC Successor Agency Page 4 of 6 C. Consider Adopting a resolution Approving Agreements with Burbank Housing Communities Corporation to Extend the term of the City's $260,000 loan until September 1, 2039, Provide for Annual Loan Payments, and Ensure Affordability for 55 Years for the Gardens Property. Housing Manager Garcia presented this item. Recommended Action(s): Adopt Resolution 2024-067 Approving Agreements with Burbank Housing Communities Corporation to Extend the term of the City's $260,000 loan until September 1, 2039, Provide for Annual Loan Payments, and Ensure Affordability for 55 Years for the Gardens Property. Public Comments: None. ACTION: Moved/seconded (Adams/Giudice) to adopt Resolution 2024-067. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. Mayor Adams declared a recess at 6:18 p.m. and reconvened the meeting at 6:25 p.m. D. Informational Report on Guidelines for Permitting Mobile Food Vendors on Private Property within the City. Director of Development Services Giudice presented this item. Recommended Action(s): Receive an informational report on Guidelines for Permitting Mobile Food Vendors on Private Property within the City. Public Comments: Heather Kraft, founder of Nol Car Food Truck Association, Adam Bosch and Peter Skaife spoke about this item. Council received the report. E. Consider Adopting a Resolution Opposing Measure J on the November 5, 2024, Presidential Ballot and Affirming Support of Agricultural Operations and Related Business in Rohnert Park and Sonoma Count. Senior Analyst King presented this item. Recommended Action(s): Adopt Resolution 2024-070 Opposing Measure J and Affirming Support of Agricultural Operations and Related Business in Rohnert Park and Sonoma County. Public Comments: None. ACTION: Moved/seconded (Rodriguez/Giudice) to adopt Resolution 2024-070. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. F. Consider Adoption of a Resolution Approving a Consultant Services Agreement with Petaluma People Services Center for Operation of the Rohnert Park People Services Center. Senior Analyst King presented this item. Recommended Action(s): Adopt Resolution City of Rohnert Park Joint Regular Meeting Minutes for City Council August 13, 2024 RPFA/CDC Successor Agency Page 5 of 6 2024-071 Approving a Consultant Services Agreement with Petaluma People Services Center for Operation of the Rohnert Park People Services Center. Public Comments: Elece Hempel, Petaluma People Services Executive Director, spoke about this item. ACTION: Moved/seconded (Giudice/Sanborn) to adopt Resolution 2024-071. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None, ABSENT: None, ABSTAINS: None. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Elward reported on the Homeless Coalition Board (Formerly Sonoma County Continuum of Care Board) Meeting (7/24) and the Sonoma Clean Power Authority (SCP) Meeting (8/1). • Councilmember Sanborn reported on the Water Advisory Committee (WAC) to Sonoma Water Meeting (8/5) and the Santa Rosa Plain Groundwater Sustainability Agency Meeting (8/8). • Vice Mayor Giudice reported on the Golden Gate Bridge, Highway & Transportation District Board of Directors Meeting and Rules, Policy and Industrial Relations Committee Meeting (7/26) and the Golden Gate Bridge, Highway & Transportation District Transportation Committee, Building and Operating Committee & Finance - Auditing Committee (7/25). • Mayor Adams reported on the Mayors' and Councilmembers' Association Board of Directors and General Membership Meeting (8/8). • Councilmembers Rodriguez and Sanborn reported on the League of California Cities, North Bay Division Meeting (7/25) • Mayor Adams reported on the Chamber Noon Times Luncheon (8/7) 10. COMMUNICATIONS Councilmember Rodriguez spoke about City Manager Piedra's presentation at the Sonoma County Alliance - Sonoma County Municipal Forum and reminded all that back to school is tomorrow. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA Councilmember Elward requested an update on Labath Landing be placed on a future agenda. The request was supported by Councilmember Rodriguez. 12. PUBLIC COMMENT None. 13. ADJOURNMENT City of Rohnert Park Joint Regular Meeting Minutes for City Council August 13, 2024 RPFA/CDC Successor Agency Page 6 of 6 Mayor Adams adjourned the meeting at 7:48 p.m. Sylvia Lopez Cuevas, City Clerk City of Rohnert Park Susan H. Adams, Mayor City of Rohnert Park Item 7.13.2. MINUTES OF THE SPECIAL MEETING OF THE CITY OF ROHNERT PARK City Council Tuesday, August 20, 2024 1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Adams called the special meeting to order at 5:00 p.m., which was legally noticed on August 19, 2024. All Council Present: Susan H. Adams, Mayor Gerard Giudice, Vice Mayor Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Emily Sanborn, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Director of Public works Garrett, Human Resources Director Cannon, Information Systems Technician II Azevedo, Information Systems Manager Cotter, and City Clerk Lopez Cuevas. 2. Consider Adopting a Resolution Rescinding Resolution 2024-035 Calling for a Consolidated General Municipal Election on November 5, 2024, Cancelling the November 5, 2024 General Municipal Election, and Appointing the Only Nominated Persons for City Council in Districts 1, 3 & 4. City Clerk Lopez Cuevas presented this item. Recommended Action(s): Adopt Resolution 2024-039 Adopting Regulations for Candidates for Elective Office Pertaining to Candidates' Statements of Qualifications Submitted to the Voters at an Election to be Held on November 5, 2024. City Clerk Lopez Cuevas indicated that all City Councilmembers running in the November 2024 municipal election should recuse themselves from participating in this item. Disclosure of potential conflict of interest: Vice Mayor Giudice stated he is a qualified candidate and therefore has a potential financial conflict of interest and will recuse himself from this item. Councilmember Elward stated she is a qualified candidate and therefore has a potential financial conflict of interest and will recuse herself from this item. Councilmember Rodriguez stated she is a qualified candidate and therefore has a potential financial conflict of interest and will recuse herself from this item. Vice Mayor Giudice, Councilmember Elward, and Councilmember Rodriguez left the dais at 5:01 p.m. City of Rohnert Park Special Meeting Minutes for City Council August 20, 2024 Page 2 of 2 The recusals resulted in a lack of quorum and the Rule of Necessity was applied. Councilmember Rodriguez was selected to participate in these proceedings and returned to the dais at 5:02 p.m. PUBLIC COMMENTS: Chris Borr spoke about this item. ACTION: Moved/seconded (Rodriguez/Sanborn) to adopt Resolution 2024-072 Motion carried by the following 3-0-2-0 voice vote: AYES: Rodriguez, Sanborn, and Adams, NOES: None, ABSENT: Elward and Giudice, ABSTAINS: None. 4. ADJOURNMENT Mayor Adams adjourned the special meeting at 5:09 p.m. Sylvia Lopez Cuevas, City Clerk City of Rohnert Park Susan H. Adams, Mayor City of Rohnert Park ITEM NO. 7.C. go Mission Statement "We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow.CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: August 27, 2024 Department: Administration Submitted By: Allison Mattioli, Management Analyst II, Communications Prepared By: Allison Mattioli, Management Analyst II, Communications Agenda Title: Receive Informational Report on Updated Vision, Mission, and Values City Logos RECOMMENDED ACTION: Receive Informational Report on Updated Vision, Mission, and Values City Logos. BACKGROUND: In May 2011, the City of Rohnert Park retained Management Partners to facilitate a process to develop a strategic plan. During that process, a vision, mission, and values were developed and adopted as follows: oo Mission: We care for our residents by working together to build a better community for today and tomorrow. oo Vision: Rohnert Park is a thriving, family -friendly community that is a safe, enjoyable place to live, work and play. oo Values: Integrity, Fiscal Responsibility, Communication, Innovation and Creativity, Collaboration. A graphic recorder captured the results of the Council workshop conducted on November 5, 2011, resulting in the creation of logos for each of the above (Attachment 2). ANALYSIS: In March 2024 the City retained Raftelis to facilitate the City Council Goal Setting Workshop, which included reflection on the vision, mission, and values. Staff provided numerous examples of how the City's vision, mission, and values are demonstrated in their work. The Leadership Team's recommendation was to retain the existing vision, mission, and values, and to continue to create awareness of them. The Council supported this recommendation. In line with the recommendation, updated logos were created to refresh the look and feel and to align with the City's adopted branding guidelines (Attachment 1). The updated logos will begin to be implemented within the current fiscal year and will be incorporated into onboarding and employee engagement efforts, visuals throughout City Hall, as well as other communications avenues. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the 1 ITEM NO. 7.C. City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The revised logos align with the City's Strategic Plan Priority Goal C "Ensure the effective delivery of public services" and the City's values of communication and innovation and creativity. OPTIONS CONSIDERED: This is an informational report. Staff worked closely with a graphic designer to develop logos unique to the City of Rohnert Park. Other initial conceptual logos, as well as iterations of the newly developed logos were considered during that process. FISCAL IMPACT/FUNDING SOURCE: In addition to staff time, total cost for the logos was $1,380.31. The logos were funded through the Fiscal Year 23/24 Communications budget (10001045-63140). Finance Approval Date: 08/12/2024 City Manager Approval Date: 08/12/2024 Attachments 1. Newly adopted City of Rohnert Park Mission, Vision, Values logos 2. Former City of Rohnert Park Mission, Vision, Values logos 2 ATTACHMENT 1 THE CITY OF ROHN ERT PARK The City's vision sets the focus for the future. It is a statement of where the organization is going. The City's mission is a statement of the purpose of the organization. It fundamentally defines what the organization stands for and what it will do. Each of these organizational values has associated behaviors that can be demonstrated throughout the organization. 9ahnet9w& LL - MISS100N ` e4 4 wMa (PG& VALUES 0 * V' ATTACHMENT 2 THE CITY OF ROHN ERT PARK The City's vision sets • l rru+i r �� the focus for the future. 1q 0 mAd It is a statement of 46 -WP4�; AW rr_ where the organization,,,_; is going. P,� `VI'• iy� /1��Ff Ir f+ yy{yyf 4 e Cage �esideni5 WA ' d cfk�r 4* &�jld A C m+ jrkb,&atj TOrAOYMPI AW is a 1� rroq mir i � n�i t� rnuni "T�a#•- The City's mission is a statement of the purpose of the organization. It fundamentally defines what the organization stands for and what it will do. Each of these organizational values has associated behaviors that can be demonstrated throughout the organization. �. AUK � MVfdlC �r VA V� Cbt 80 N ('4- ) ./-5rATLEMEN I; ITEM NO. 7.1). Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: August 27, 2024 Department: Public Safety Submitted By: Tim Mattos, Director Prepared By: Aaron Johnson, Deputy Chief Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey -Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. Following the adoption of Resolution 2024-051, the vendor, Dailey & Wells Communications, Inc., was notified to proceed. Dailey & Wells Communications, Inc., is beginning the process of assembling the equipment. Dailey Wells has completed the Rohnert Park Business license requirements and registered with the Department of Industrial Relations per policy. Dailey Wells ordered and received the Zetron dispatch equipment. The Tate base stations were ordered and expected to arrive mid September. Microwave equipment is ordered and expected to arrive mid October. Notice to proceed by Dailey Wells has been given to subcontractors. ITEM NO. T D. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City's values of communication and integrity and the City's strategic priority Goal C "Ensure the effective delivery of public services." OPTIONS CONSIDERED: None. This progress report is required by law and City Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with this progress report. Department Head Approval Date: 8/19/24 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 08/208/24 Attachments: None. 2 ITEM NO. 7.E. RO"NER7 PA,k Mission Statement "We Care for Our Residents by Working Together to Build a 62 Better Community for Today and Tomorrow. " CALIFORNIP CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: August 27, 2024 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Terrie Zwillinger, Capital Improvement Plan Project Manager, Agenda Title: Receive Series 2007R Excess Bond Proceeds Expenditure Semiannual Report (January 2024 through June 2024) RECOMMENDED ACTION: Receive the attached report of 2007R Excess Bond proceeds expenditures for January 2024 through June 2024. BACKGROUND: California's Redevelopment Agencies (RDA) were first founded in 1945 as an effort to combat urban blight, and functioned through tax increment financing, after designating certain areas in cities as blighted. As property -tax revenues rose, the RDAs received that increase in tax revenue (tax increment) to finance redevelopment activities within their designated redevelopment areas. The City's Community Development Commission (CDC) was authorized to transact business and exercise the powers of a redevelopment agency pursuant to Community Redevelopment Law. The powers of the CDC included the power to issue bonds or notes for any of its redevelopment purposes in order to carry out the goals and mission of redevelopment. The Rohnert Park Redevelopment Project Area was established, and the CDC sold bonds for capital infrastructure improvements within this area. On December 29, 2011, the California Supreme Court upheld legislation that fundamentally changed redevelopment law in California. The court upheld Assembly Bill xI 26 (AB 26), eliminating all redevelopment agencies in California, while overturning Assembly Bill xl 27 (AB 27), which would have allowed redevelopment agencies to continue operations if agencies made certain payments to the state. As a result, all of California's approximately 400 redevelopment agencies dissolved as of February 1, 2012, without the option to make payments to the state to continue operations. With the impending dissolution of the redevelopment agencies, the City Council of Rohnert Park elected to serve as successor agency to the former CDC on January 10, 2012. In April 2013, the State Department of Finance issued a Finding of Completion for the City of Rohnert Park Successor Agency. Pursuant to the terms of AB 26 as amended by AB 1484 (collectively the "Redevelopment Dissolution Act"), the Successor Agency had the option to either a) use the 2007R Tax Allocation Bonds in a manner consistent with the original bond covenants, or b) defease the bonds or to purchase those same outstanding bonds on the open market for cancellation. The City of Rohnert Park decided to use the 2007R Tax Allocation Bonds to fund Capital Improvement Projects within the City's Redevelopment Project Area. 1 ITEM NO. 7.E. On January 14, 2014, the City Council decided to use the 2007R Tax Allocation Bonds and directed staff to prepare a proposed capital improvements project list for funding from Bonds proceeds. On February 11, 2014, the City Council approved approximately $5.7 million in bond proceeds for the capital projects listed in Table 1 (Attachment 1). Staff refers to these funds as "Bond I". On February 10, 2015, City Council approved an additional $627,546 in uncommitted bond proceeds from the 1999 Tax Allocation Bonds (TAB) to be used as contingency funds for projects that have already been approved. Staff refers to these funds as "Bond 2". On May 22, 2007, the former CDC entered into a reimbursement agreement with the City whereby the former Commission would fund 88% of the Eastside Sewer Main Phase 1 Improvement Project in advance of the City receiving the money through public facilities finance. The Commission funded this project from the 2007R Tax Allocation Bond proceeds. On August 25, 2015, the City Council approved the use of an additional $10,055,725 in bond funds for projects in the former RDA. Staff refers to these funds as "Bond 3" (see Attachment 2). Note: the Public Facility Finance Fee fund has repaid all of the funds advanced for the sewer project to the Successor Agency. As a result of the repayment of the bond proceeds, such funds are therefore available to be used for the same purpose as when issued, which is for capital projects within the former redevelopment area. Oversight Board: Each successor agency was required to establish an oversight board to oversee successor agency activities. The Oversight Board was comprised of representatives of the local agencies including citizens, city staff, and elected officials. The City of Rohnert Park Oversight Board was dissolved on June 30, 2018. On July 1, 2018, all individual oversight boards in Sonoma County were consolidated into a single oversight board. Excess Bond Proceeds Agreement: On September 25, 2015, the Successor Agency to the CDC and the City of Rohnert Park entered into an Excess Bond Proceeds Agreement (Agreement) regarding the expenditure of excess bond proceeds (Rohnert Park Redevelopment Project Tax Allocation Bonds Series 2007R). The Agreement provides that the City will use the Series 2007R Excess Bond Proceeds solely to finance the capital improvements within the former Redevelopment Project Area, as listed in Tables 1 and 2 attached, or as determined by the City Council, for other infrastructure projects consistent with the Series 2007R Bonds covenants. ANALYSIS: The attached reports (Attachment 1 — Bond 1 and 2, and Attachment 2 — Bond 3) detail expenditures of excess bond proceeds on public improvements for the six-month period of January 2024 through June 2024, in addition to the previously expended funds. There were no expenses from Bond 1 and 2 and no expenses from Bond 3 during this time period. Bond 1 & 2: COMPLETE. The total amount of bond proceeds allocated to Bond 1 and 2 (Fund 7120) is $6,386,812. Since approving the Agreement, construction of all Bond 1 and 2 public facility improvement projects have been completed and the Bond has been closed. Bond 3: The total amount of bond proceeds to Bond 3 is $10,365,274. Since approving the Agreement, most of the public facility improvement projects have been completed. Outstanding projects include: • Senior Center Restrooms and ADA Improvements Project No. 2015-07 (construction completed, working on close-out documents) 2 ITEM NO. 7.E. o There were no Bond 3 expenses this reporting period and there is $88,816 of Bond 3 funds remaining in this Project • Downtown Infrastructure Project No. 2022-26 o There were no Bond 3 expenses this reporting period and there is $3,200,000 of Bond 3 funds remaining in this Project • Bond 3 Fund Balance (not allocated to a Project) o There is $2,267,039 of Bond 3 Fund Balance remaining that is not yet allocated to a Project. Section 5 of the Agreement requires that the City provide the Successor Agency and Oversight Board with a semi-annual written statement identifying the amount of Series 2007R Excess Bond Proceeds expended in the January through June, and July through December six-month periods. As new projects are identified, project budgets will be allocated from Fund Balance as approved by City Council. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This item follows the Council's multi -year broad goal of Long Term Financial Sustainability and Planning and Infrastructure by providing alternate funding sources to improve infrastructure. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. OPTIONS CONSIDERED: None. The semi-annual report is a requirement of Section 5 of the 2007R Excess Bond Fund Agreement. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact associated with the City Council receiving semi-annual report. Department Head Approval Date: 8/12/2024 Finance Approval Date: 8/6/2024 City Attorney Approval Date: 8/13/2024 City Manager Approval Date: 8/19/2024 Attachments: 1. 2007R Excess Bond Proceeds Semi -Annual Report Bond 1 and 2 2. 2007R Excess Bond Proceeds Semi -Annual Report Bond 3 3 City Council Meeting 08/13/24 ATTACHMENT 1 BOND 1 and 2 Project List Project Budget Previous Expenditures Jan -Jun 2024 Total Remaining Balance Project Name Types of Expenses BOND 1 and 2 Proceeds Other Funding Source Previous Expenditures Bond 1 and 2 Previous Expenditures Other Funds Current Expenditures Bond 1 and 2 Current Expenditures Other Funds Remaining Balance Bond 1 and 2 Remaining Balance Other Funds Benicia Pool Renovation Project No. 2014-06 - CLOSED Rehab of pool including replacement of pool decking, pool plaster, building roofs, restroom fixtures, diving board, expanded picnic area, new ADA restroom Design $27,766 $60,771 $27,766 $60,771 $0 $0 Construction Management $101,437 $0 $101,437 $0 Construction $1,291,808 $0 $1,291,807 $0 Sub -total $1,421,011 $60,771 $1,421,010 $60,771 $0 $0 $0 $0 Sports Center Locker Room Retrofit Project No. 2013-05- CLOSED Remodel of both women's and men's locker rooms including replacement of lockers, fixtures, floors, and upgraded showers Design $14,057 $64,321 $14,057 $64,321 $0 Constructability Review $4,977 $0 $4,977 $0 Construction Management $56,074 $0 $56,074 $0 Construction $689,725 $0 $689,725 $0 Sub-totall $764,833 $64,321 $764,833 $64,321 $0 $0 $0 $0 Public Safety Main HVAC Replacement Project No. 2014-02- CLOSED Replacement of HVAC system including new chiller and boiler, control system, VAVs Design $49,166 $49,166 $0 Construction Management $37,179 $37,179 $0 Construction $424,870 $473,939 $424,870 $473,939 $0 Sub -total 1 $511,215 $473,939 $511,215 $473,939 $0 $0 $0 $0 A -Park Restroom Renovation Project No. 2015-04 - CLOSED Rehabilitation of the restroom building, including replacement of fixtures and security features Design $29,945 $0 $29,945 $0 Construction Management $0 $0 $0 $0 Construction $270,134 $0 $270,134 $0 Sub -total $300,079 $0 $300,079 $0 $0 $0 $0 $0 AC HVAC Replacement 4 units Project No. 2015-05 - CLOSED Replacement of 4 HVAC units Resolution 2019-143 appropriated $22,569.381nterest and refunded $70,000 of "other funding source" Design $84,200 $0 $84,200 $0 Construction Management $0 $0 $0 $0 Construction $533,863 $0 $533,863 $0 Sub -total $618,063 $0 $618,063 $0 $0 $0 $0 $0 Community Center Roof Replacement Project No. 2015-06- CLOSED Replacement of roof Design $21,220 $0 $21,220 $0 Construction Management $0 $0 $0 $0 Construction $336,782 $0 $336,782 $0 Sub -total $358,002 $0 $358,002 $0 $0 $0 $0 $0 City of Rohnert Park Page 1 City Council Meeting 08/13/24 ATTACHMENT 1 BOND 1 and 2 Project List Project Budget Previous Expenditures Jan -Jun 2024 Total Remaining Balance Project Name Types of Expenses BOND 1 and 2 Proceeds Other Funding Source Previous Expenditures Bond 1 and 2 Previous Expenditures Other Funds Current Expenditures Bond 1 and 2 Current Expenditures Other Funds Remaining Balance Bond 1 and 2 Remaining Balance Other Funds Senior Center Roof Replacement Project No. 2014-05- CLOSED Replacement of roof Design $27,300 $0 $27,300 $0 Construction Management $0 $0 $0 $0 Construction $227,322 $28,462 $227,322 $28,462 $0 Sub -total $254,622 $28,462 $254,622 $28,462 $0 $0 $0 $0 Senior Center Restroom Renovation Project No. 2015-07 Renovation of restroom, including new fixtures, flooring, ADA upgrades Resolution 2019-143 appropriated $15,667.91 in interest Bond 1&2 Other Funds = CDBG Grant $85,000. less CDC NEPA charge of $1,226 Note: Project includes $250,000 from Fund 324 Bond 111 plus Resolution 2021-139 appropriated $6,311 in interest Bond 3 Resolution 2023--61 appropriated $2,127.25 in interest Design $30,000 $0 $30,000 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $96,658 $341,556 $96,658 $341,556 $0 $0 Sub -total $126,658 $341,556 $126,658 $341,556 $0 $0 $0 $0 PAC Roof Replacement Project No. 2015-08- Closed Replacement of roof Resoultion 2019-143 appropriated $14,268.33 in interest and returned $30,000 of "Other Funding Source" Design $19,650 $0 $19,650 Construction Management $0 $0 $0 Construction $1,396,776 $0 $1,396,776 Sub -total $1,416,426 $0 $1,416,426 $0 $0 $0 $0 $0 Library Parking Lot Paving and Landscaping Project No. 2015-09 - CLOSED Overlay of library parking and associated landscaping Construction 1 $102,549 $0 $102,549 $0 Sub -total $102,549 1 $0 1 $102,549 1 $0 1 $0 1 $0 I $0 I $0 Community Center Parking Lot Overlay Project No. 2014-07 - CLOSED Overlay of parking lot Construction 1 $513,354 $0 $513,354 $0 Sub -total $513,354 1 $0 1 $513,354 1 $0 1 $0 1 $0 I $0 I $0 TOTAL 1 $6,386,812 1 $969,049 1 $6,386,810 1 $969,048 1 $0 1 $0 I $0 I $0 City of Rohnert Park Page 2 City Council Meeting 08/13/24 Attachment 2 BOND 3 Project List Project Budget Previous Expenditures Jan -Jun 2024 Expenditures Remaining Balance Project Name Types of Expenses BOND 3 Proceeds Other Funding Source Previous Expenditures Bond 3 Previous Expenditures Other Funds Current Expenditures Bond 3 Current Expenditures Other Funds Remaining Balance Bond 3 Remaining Balance Other Funds Sports Center HVAC Feasibility Study Project No. 2015-25 - CLOSED Feasibility Study and analysis of various types of mechanical cooling systems at the Sports Center Design/Feasibility Study $24,112 $0 $24,112 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $3,967 $0 $3,967 $0 $0 Sub -total $28,079 $0 $28,079 $0 $0 $0 $0 $0 Animal Shelter HVAC Replacement Project No. 2016-12 - CLOSED Replacement of two HVAC Units at the Animal Shelter Budget Amendment 2021-22 ($5,971) Design $8,250 $0 $8,250 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $83,279 $0 $83,279 $0 $0 Sub -total $91,529 $0 $91,529 $0 $0 $0 $0 $0 Animal Shelter Roof, Paint and Siding Project No. 2017-01 - CLOSED Replacement of the siding at the Animal Shelter Budget Amendment 2021-22 ($46, 626) Design $14,919 $0 $14,919 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $395,605 $0 $395,605 $0 $0 Sub -total $410,524 $0 $410,524 $0 $0 $0 $0 $0 Senior Center West Parking Lot Paving Project No. 2017-12 - CLOSED Paving of the west parking lot at the Senior Center Design $1,186 $0 $1,186 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $150,131 $0 $150,131 $0 $0 Sub -total $151,317 $0 $151,317 $0 $0 $0 $0 $0 Sports Center Exterior Coating and Siding Project No. 2017-02 - CLOSED Replacement of the siding on the west side of the Sports Center building Design $1,499 $0 $1,499 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $54,240 $0 $54,240 $0 $0 Sub -total $55,739 $0 $55,739 $0 $0 $0 $0 $0 PAC HVAC Replacement Project No. 2017-04 - CLOSED Replacement of 5 HVAC Units at the Spreckels Performing Arts Center Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $413,888 $0 $413,888 $0 $0 Sub -total $413,888 $0 $413,888 $0 $0 $0 $0 $0 Alicia Park ADA Path of Travel Project No. 2017-05 - CLOSED Replacement of various paths of travel for ADA I DesignI $0 I $0 I $0 I 1 $0 $0 City of Rohnert Park Page 1 City Council Meeting 08/13/24 Attachment 2 BOND 3 Project List Project Budget Previous Expenditures Jan -Jun 2024 Expenditures Remaining Balance Project Name Types of Expenses BOND 3 Proceeds Other Funding Source Previous Expenditures Bond 3 Previous Expenditures Other Funds Current Expenditures Bond 3 Current Expenditures Other Funds Remaining Balance Bond 3 Remaining Balance Other Funds accessibility Construction Management $0 $0 $0 $0 $0 Construction $104,608 $0 $104,608 $0 $0 Sub -total $104,608 1 $0 $104,608 1 $0 $0 $0 $0 $0 Senior Center HVAC Replacement Project No 2017-13 - CLOSED Replacement of 8 HVAC units at the Senior Center BudgetAmendment2021-22($9,289) Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $274,331 $0 $274,331 $0 $0 Sub -total $274,331 $0 $274,331 $0 $0 $0 $0 $0 Senior Center Roof Project No. 2014-05 - CLOSED Replacement of roof at Senior Center - Combined with 310-1405 Budget Amendment 2021-22 ($3,166) Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $288,043 $0 $288,043 $0 $0 Sub -total $288,043 $0 $288,043 $0 $0 $0 $0 $0 Downtown Sewer Main Project - Project No 2018-40- CLOSED Provides additional capacity in the existing sewer system on Enterprise Drive and Hunter Drive Budget Amendment 2021-22 ($192,460) Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $2,657,540 $6S0,000 $2,657,540 $650,000 $0 $0 Sub -total $2,657,540 $650,000 $2,657,540 $650,000 $0 $0 $0 $0 Downtown Rohnert Park Expressway - State Farm Drive Traffic Improvements Project No 2018-41- CLOSED Modifications to the Rohnert Park Expressway/State Farm Drive intersection and median improvements on State Farm Drive Budget Amendment 2021-22 +$6,965 Reso 2022-066 ($2,088,358 move to 2022-26) Budget Amendment 07/03/23 add $1,694.21 from CIP 1507 Bond 3 Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $20,301 $0 $20,301 $0 $0 Sub-totall $20,301 1 $0 1 $20,301 1 $0 $0 i $0 1 $0 $0 City Hall Generator Connection Project Project No 2020-10- CLOSED Generator connection installation Budget Amendment2021-22 ($575) I Design $0 1 $0 1 $0 $0 1 Construction Management $0 1 $0 1 1 1 $0 $0 City of Rohnert Park Page 2 City Council Meeting 08/13/24 Attachment 2 BOND 3 Project List Project Budget Previous Expenditures Jan -Jun 2024 Expenditures Remaining Balance Project Name Types of Expenses BOND 3 Proceeds Other Funding Source Previous Previous Expenditures Expenditures Bond 3 Other Funds Current Expenditures Bond 3 Current Expenditures Other Funds Remaining Balance Bond 3 Remaining Balance Other Funds Construction $79,425 $0 $79,425 $0 $0 Sub-totall $79,425 $0 1 $79,425 $0 1 $0 $0 1 $0 $0 Senior Center Generator Connection Project Project No 2020-11- CLOSED Generator connection installation Budget Amendment 2021-22($4,871) Design $8,000 $0 $8,000 $0 $0 Construction Management $0 $0 $0 $0 Construction $57,129 $0 $57,129 $0 $0 Sub -total $65,129 $0 $65,129 $0 $0 $0 $0 $0 Senior Center Restrooms and ADA Improvements Project No. 2015-07 Renovation of restroom, including new fixtures, flooring, ADA upgrades Combined with 310-1507 via Resolution 2021- 104 Budget Amendment 7/3/23 move $3,165.58 from Fund Balance (CIP1405) Budget Amendment 7/3/23 move $1,694.21 to CIP 1841 Design $0 $30,000 $0 $30,000 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 $0 $0 $0 Construction 1 $257,782 1 $180,433 1 $168,966 1 $180,433 1 $0 1 $0 1 $88,816 $0 Sub -total $257,782 1 $210,433 1 $168,966 1 $210,433 1 $0 1 $0 1 $88,816 $0 Downtown Infrastructure Project No. 2022-26 Infrastructure for new Downtown development (approved by Resolution 2022-066) Total Project Budget $3,200,000 $7,000,000 $0 $582,593 $0 $114,797 $3,200,000 $6,302,610 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Sub -total $3,200,000 $7,000,000 $0 $582,593 $0 $114,797 $3,200,000 $6,302,610 Bond 3 Fund Balance Remaining Bond 3 funds available Fund Balance $2,267,039 $0 $0 $0 $0 $0 $2,267,039 $0 Sub-totall $2,267,039 1 $0 1 $0 $0 1 $0 $0 1 $2,267,039 $0 TOTAL 1 $10,365,274 1 $7,860,433 1 $4,809,419 $1,443,026 1 $0 $114,797 1 $5,555,855 $6,302,610 City of Rohnert Park Page 3 ITEM NO. 7.F. Mission Statement No "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. " ,q CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: August 27, 2024 Department: Community Services Submitted By: Cindy Bagley, Director of Community Services Prepared By: Chris Morgan, Management Analyst I Agenda Title: Receive Annual Community Services Facility Use Fee Waiver and Co - Sponsorship Report Fiscal Year 2024 RECOMMENDED ACTION Receive the annual Community Services facility use fee waiver and co-sponsorship report. BACKGROUND On August 22, 2017, the City Council approved and adopted a revised Co -Sponsorship and Facility Waiver Policy. The policy addresses the fact that the City receives several requests from local non-profit groups to waive fees for special events held in City facilities. The policy recognizes the importance of supporting these groups in their efforts to help create community within the City of Rohnert Park. In December 2018, and April 2023, the City Council adopted additional revisions of the policy to allow more types of non -profits other than 501(c)(3) to apply for a fee waiver, and revise definitions of fee waiver and co-sponsorship. Additionally, the City Council authorized removal of the limitation of up to $1,000 for one event per year to $1,000 per event for an unlimited number of events per year. The revised policy can be found in Attachment 1. In addition to the criteria above, fees may be waived, or co -sponsorships approved by the City Manager or her designee, based on the following criteria: a. The program or event is of significant value to the community (City or Rohnert Park and/or Sonoma County) and is open to the public. b. The waiver/co-sponsorship will not be detrimental to the City's financial situation. c. There is no conflict of interest or perception of a significant conflict of interest for the City. d. The proposed event or program shall not have a significant impact on City facilities or other City activities, and any minor impacts shall be mitigated by the applicant. In Fiscal Year 2021/22, after COVID-19 restrictions on indoor gatherings were lifted staff reported an increase in non-profit organizations applying for fee waivers than in previous years of the policy. 1 ITEM NO. 7.F. ANALYSSIS Special events in the community continued to increase in Fiscal Year 2023/24. Due to a revision of the Parks and Facilities Reservation and Use Policy approved by the City Council in 2022, more events are now classified as special events, which can be attributed to the increase in applications for fee waivers over prior years. The vast majority of events hosted by non -profits seeking fee waivers are events designed as fundraisers. Waiving the fees for these events helps the non -profits net higher in their proceeds that are then put back into the community. Other fee waivers that were awarded this past fiscal year were events that benefitted the overall community. Table 1 below summarizes the events granted a fee waiver with the associated costs waived by the City. The total amount waived was $15,807, up from $11,849 waived in Fiscal Year 2022/23. The largest increase came as the amount waived for Project Graduation increased from $4,217, to $7,072 due to additional requested setup time and annual increases in fees for facilities in general. Table 1: Fee Waiver and Co -Sponsorships granted in FY 2023-2024 Organization Event Amount Rohnert Park Cal Ri ken League Regional Tournament $ 984 Rohnert Park G Section Music in the Park $ 440 Rohnert Park Warriors Pacific Islander Festival $ 348 Community Equity Foundation Social Cultural Festival $ 348 RP Chamber of Commerce Holiday Lights* $ 892 Rancho Cougar Boosters Crab Feed $ 1,000 RP Chamber of Commerce Crab Feed $ 1,000 Rancho Cotati Lacrosse Club Fundraiser Dinner $ 711 Rohnert Park Cal Ri ken Opening Da $ 348 Rohnert Park Girls Softball Fun Da / Opening Da $ 348 Rohnert Park Fishing Derby Fishing Derby $ 348 Project Graduation Grad Night* $ 7,072 Council on Aging Senior Games* $ 984 Rohnert Park Cal Ripken League State Tournament $ 984 Total $ 15,807 * By policy event is not subject to the $1,000 maximum. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. 2 ITEM NO. 7.F. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City's values of communication and integrity and the City's strategic priority Goal C "Ensure the effective delivery of public services." OPTIONS CONSIDERED: None. The report is required by Co -Sponsorships and Fee Waivers Policy 2.06.004. Staff is required to provide the report to Council no later than 60 days following the close of the FY. FISCAL IMPACT The total amount of fees waived for events in FY 2023/24 was $15,807. The FY 2023/24 Annual Budget provides that the City of Rohnert Park Foundation (Foundation) will reimburse up to $15,000 to the City toward the Facility Fee Waiver Program. There is a small impact to the general fund in lost revenue of $807 due to the maximum contribution budgeted in the Foundation budget. Department Head Approval Date: Finance Director Approval Date: City Attorney Approval Date: City Manager Approval Date: Attachments: C.Bagley August 16, 2024 B. Howze August 19, 2024 L. Burdick N/A M. Piedra August 20, 2024 1. Co -Sponsorship and Fee Waiver Policy 3 1!3 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS 2.06.004 ® RESO NO: 2023-030 4/25/2023 1. PURPOSE The City of Rohnert Park receives requests from non-profit organizations and service clubs to co- sponsor activities and/or to waive rental fees for City facilities, special event fees for events held on City property, and waive temporary use permit fees for events held on private property. Examples include sporting events, school events, festivals, toy drives, community events, lunches and dinners. Recognizing the value of partnering with other organizations to provide services of benefit to the community, while still upholding its fiscal responsibilities, the City has established this policy on when fees may be waived or co -sponsorships approved. 2. DEFINITIONS 1. Fee Waiver — Full or partial release from the requirement of payment for certain fees for use of City facility or park. Fee waivers are available for activities that span no more than two days. 2. Co -Sponsorship —Joint sponsorship of a program, event, or activity that the City determines to have significant value to the City of Rohnert Park residents. Co -sponsored activities may be one-time or ongoing. 3. POLICY Organizations eligible for fee waivers and co -sponsorships include: 1. Government agencies whose use is consistent with its normal functions, including public schools in Rohnert Park not managed by the Cotati-Rohnert Park School District. Any requests from schools managed by the Cotati-Rohnert Park Unified School District shall follow any Use Agreement with the School District. 2. Professional organizations/associations that provide professional development, training or certifications for City staff. 3. Local nonprofit organizations, an organization that has been conferred eligible for nonprofit status by the Internal Revenue Service under United States Internal Revenue Code Section 501(c)(3), 501(c)(4), or 501(c)(6), and maintains an office or provides services within the City of Rohnert Park. 4. Fees may be waived, or co -sponsorships approved, by the City Manager or his/her designee, based on the following criteria: a. The program or events is of significant value to the community (City of Rohnert Park and/or Sonoma County) and is open to the public. Page 1 of 4 1!3 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS 2.06.004 ® RESO NO: 2023-030 4/25/2023 b. The waiver/co-sponsorship will not be detrimental to the City's financial situation. c. There is no conflict of interest or perception of a significant conflict of interest for the City. d. The proposed event or program shall not have a significant impact on City facilities or other City activities, and any minor impacts shall be mitigated by the applicant. e. The following events are eligible for future fee waivers based on their history of events in Rohnert Park, subject to the limit of "e" above: • Fishing Derby at Roberts Lake • Child Parent Institute Day Camp • Rotary Club Toy Drive • Local Non -Competitive Youth Sports Organization League Events (eg Opening Day; End of Season Tournament) f. The following events are eligible for future co -sponsorships based on their history of events in Rohnert Park: • Project Grad — Board Meetings and Grad Night Event • Rohnert Park Chamber of Commerce Holiday Lights • Council on Aging Senior Games — Pickleball Tournament • Fun After 50 — Senior Center Activity Group • Sonoma County Registrar of Voters — Election Centers Activities which are ineligible for waivers and co-sponsorship include those which: i. Enhance private businesses or generate profit for a business, even if some proceeds are donated to non -profits ii. Are held on behalf of, in support of, or in opposition to any political candidate or ballot measure or advocate a political position iii. Advocate or promote the sale or use of tobacco, alcohol, controlled substances, firearms or other weapons iv. Promote adult -oriented businesses or include pornography v. Solicit criminal activity vi. Are held on private property vii. Are held at the Performing Arts Center, unless part of "f" or "g" above. Religious organizations with the required IRS status for charitable or social welfare organizations may apply if the proposed event neither promotes religious messages nor advocates for or promotes religious beliefs. Page 2 of 4 1!3 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS 2.06.004 ® RESO NO: 2023-030 4/25/2023 Co-sponsorship or fee waivers granted by the City are not intended to create public forums for general speech and/or public expression. Availability of a non-profit or other reduced rate shall not affect eligibility for a fee waiver or sponsorship. 4. ADMINISTRATION OF POLICY All applicants must follow the requirements in the City's standard use agreement. The event or program will comply with the City's non-discrimination policy and all other applicable City policies. Applications for fee waivers or co -sponsorships must be submitted at the time a facility is reserved and must include all required information no less than 60 days in advance of the event. Security deposits will be refunded if a fee waiver application is denied. The City reserves the right to access all activities at any time to ensure all rules, regulations, conditions of use, City and health and safety laws are not violated. Co -sponsorships and fee waivers can be revoked at anytime, effective immediately, if the recipient agency or organization fails to comply with this policy or any other local, State or Federal regulation. Upon agreeing to a fee -waiver for an event, program or project, the City will: a. Waive hourly rental fees for City facility or park use in an amount not to exceed $1,000 per event, per year; b. Provide City's name, logo, or other imagery on sponsor recognition materials for in -kind sponsorship Upon agreeing to co-sponsor for an event, program or project, the City will waive all fees associated with City facility or parks use, and may provide some or all of the following: a. City staff assistance with planning, organizing, and/or conducting of the activity; b. Use of the City's name, logo, or other imagery on promotional materials; c. Use of City resources including equipment and supplies, which maybe at additional cost; d. Assistance with the promotion of the activity via the City's website, social media channels, Rohnert Park Cable Television, Recreation Activity Guide, email lists, digital billboards, or other sources; e. Display space for promotional materials at City facilities. Applicants denied a fee waiver or co-sponsorship may deliver a written appeal for consideration by the City Manager or other members of the City's Executive team as designated by the City Page 3 of 4 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS 2.06.004 ® RESO NO: 2023-030 4/25/2023 Manager within one week of the denial, along with the application for facility use, fee waiver, and any supporting documentation. The decision then made by the City Manager shall be final. Staff shall provide annual reports to the City Manager regarding fee waivers and co -sponsorships approved or implemented during the past fiscal year. The City Manager shall provide the report to City Council no later than sixty (60) days following the close of the fiscal year. REVISION HISTORY: 04/25/2023 RESOLUTION NO. 2023-030 AMENDING THE CITY OF ROHNERT PARK CO- SPONSORSHIP AND FEE WAIVERS POLICY NUMBER 2.06.004 12/11/2018 RESOLUTION NO. 2018-157, ADOPTING THE AMENDED CO -SPONSORSHIPS AND FEE WAIVERS POLICY 8/22/2017 ADOPT BY MINUTE ORDER POLICY NO. 2.06.004, RESCINDING RESOLUTION NO 2011-26 7/26/2011 RESOLUTION NO. 2011-66 ADOPTING A FEE WAIVER AND CO-SPONSORSHIP POLICY NO. 490.13 Page 4 of 4 Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 7.G. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT August 27, 2024 Public Works Vanessa Marin Garrett, Director of Public Works Jason Sampietro, Associate Engineer, Public Works By Minute Order, Authorize the City Manager to Execute Task Order 2024-02 with W-Trans for Consultant Services in the Amount of $320,043 For Design Services at the Following Intersections and Surrounding Roads: Golf Course Drive West of US 101, Golf Course Drive & US 101, Commerce Blvd & US 101, and Rohnert Park Expressway & Redwood Drive (Projects 2024-07, 2024-08, 2024-09, and 2024-10) RECOMMENDED ACTION: By minute order, authorize the City Manager to execute Task Order 2024-02 with W-Trans For Design Services at the Following Intersections and Surrounding Roads: Golf Course Drive West of US 101, Golf Course Drive & US 101, Commerce Blvd & US 101, and Rohnert Park Expressway & Redwood Drive (Projects 2024-07, 2024-08, 2024-09, and 2024-10) ("Projects"). BACKGROUND: On June 27, 2023 the City of Rohnert Park approved a second amendment and reinstated agreement with the Federated Indians of Graton Rancheria. In the agreement, there are five traffic improvement projects identified: oo Redwood Drive and Rohnert Park Expressway oo Golf Course Drive and Highway 101 South 0o Commerce Blvd and Highway 101 North oo Golf Course Drive west of Highway 101 South oo Dowdell Avenue between Golf Course Drive and Business Park Drive The traffic improvements ("Projects") are mitigation efforts in connection with impacts related to the Graton Resort and Casino's (Casino) expansion project. It is anticipated that these four intersections will be impacted by an increase in traffic due to the buildout of the Casino. Four the of the improvements need further analysis to determine the most attainable design based on the projected traffic patterns, funding opportunities, and opportunities for greenhouse gas emission reductions. The City would like to conduct a feasibility study of the four intersections to analyze and compare several improvement concepts, including: ITEM NO. 7.G. oo Golf Course Drive Improvements, CIP No. 2024-07 - Compare the feasibility of adding an additional west -bound lane to Golf Course Drive between the US 101 S On/Off ramp and Redwood Drive or adding a double lane roundabout at Golf Course Drive and Redwood Drive. oo US 101 S & Golf Course Drive Intersection Improvements, CIP No. 2024-08 - Compare the feasibility of adding an additional south -bound right -turn lane to the US 101 S off ramp at Golf Course Drive or adding a double -lane roundabout at Golf Course Drive and US 101 S. oo US WIN & Commerce Boulevard Intersection Improvements, CIP No. 2024-09 - Compare the feasibility of adding an additional north -bound lane to the US WIN off ramp at Commerce Boulevard or adding a single lane roundabout at Commerce Boulevard and US 10IN. oo Rohnert Park Expressway & Redwood Drive Intersection Improvements, CIP No. 2024-10 - Compare the feasibility of adding additional south -bound left vehicle storage capacity to Rohnert Park Expressway and Redwood Drive or adding a double lane roundabout at Rohnert Park Expressway and Redwood Drive. The feasibility study will include: oo Traffic flow analysis oo Total Project cost breakdown oo Cost Benefit Analysis of each of the potential improvements oo Green House Gas Emissions comparison oo Overall intersection safety comparison oo Recommended action for each intersection ANALYSIS The City drafted a Request for Proposals (RFP) for the feasibility studies for the Project. The RFP was advertised on May 31, 2024, and four proposals were received. On July 15, 2024, staff reviewed the proposals and selected W-Trans based on their overall ranking as specified in the RFP grading rubric. The proposed contract amount for development of the Project feasibility study with W-Trans is $320,043. Staff recommends approving Task Order (TO 2024-02) with W- Trans to complete this work for the City. The City's Purchasing Policy requires City Council approval of consultant contracts that exceed $100,000. ENVIRONMENTAL ANALYSIS: Feasibility and Planning studies are statutorily exempt from CEQA pursuant to the State of California's CEQA Guidelines. "A project involving only feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded does not require the preparation of an EIR or negative declaration but does require consideration of environmental factors" See California Code of Regulations Title 14 section 15262 — Feasibility & Planning Studies. 2 ITEM NO. 7.G. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The recommended action is consistent with the Strategic Plan for Planning and Infrastructure. This study provides a document outlining potential intersection changes and the feasibility of the different improvement options. OPTIONS CONSIDERED: 1. Option 1: Staff recommends authorizing Task Order 2024-02 with W-Trans for Consultant Services for the Project Feasibility Study. The City does not have the capacity or capability to prepare this feasibility study using city staff. 2. Option 2: The City Council could choose to not fund a feasibility study and proceed directly to intersection designs. This option is not recommended as the best option for each intersection design has not been selected, environmental impacts are not known, and costs are unknown. If this option is selected, the project may be done faster, but the City may not receive the best final product. FISCAL IMPACT/FUNDING SOURCE: The Project is funded through a combination of Casino Supplemental Funds and Casino One -Time Contributions. The fiscal impact of authorizing Task Order 2024-02 with W-Trans is $320,043. There are four individual Capital Improvement Projects for the four intersections. The Task Order 2024-02 would be billed against each of the four projects as described in Table 1: Budget. No additional appropriations are required at this time. Table 1— Four Intersections Improvement Project Budget ITEM Project Budget Task Order 2024-02 Amount Remaining 2024-07 Golf Course Drive West Bound Improvements $1,323,346 $71,540 $1,251,806 2024-08 Golf Course Drive & Hwy 101 South Bound $1,263,780 $83,925 $1,179,855 2024-09 Commerce Boulevard & Hwy 101 North Bound $1,397,400 $81,334 $1,316,066 2024-10 RPX & Redwood Drive Improvements $858,208 $83,244 $774,964 Total Project Budget $4,842,734 $320,043 $4,522,691 Department Head Approval Date: 8/12/2024 City Attorney Approval Date: 8/9/2024 Finance Approval Date: 8/8/2024 City Manager Approval Date: 8/15/2024 Attachments : 1. Task Order No. 2024-02 with W-Trans for the Project Feasibility Study 9 W-TRANS TASK ORDER NO.2024-02 CITY OF ROHNERT PARK AND W-TRANS AUTHORIZATION TO PROVIDE CONSULTANT SERVICES FOR THE FOUR INTERSECTIONS IMPROVEMENT PROJECT FEASIBILITY STUDY, PROJECT NO. 2024-07. SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct W-Trans to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and W-Trans ("Consultant") hereto dated November 24', 2020. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Exhibit A - Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit B subject to a not -to -exceed amount of Three Hundred Twenty Thousand Forty -Three Dollars ($320,043.00), which amount shall constitute a guaranteed maximum price for Consultant's full performance of the entire scope of work under this Task Order, and any inability to complete the scope of work within the anticipated hours set forth in Exhibit B shall be at Consultant's sole risk. SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 shall be completed by December 31", 2025, or as extended by the City Manager, the Director of Public Works, or his/her designee. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for Consulting Services between City and Consultant are incorporated herein by reference. Approved this 27' day of August, 2024 CITY OF ROHNERT PARK Marcela Piedra, City Manager (Date) Per Minute Order adopted by the Rohnert Park City Council at its meeting of August 27, 2024 ATTEST: City Clerk APPROVED AS TO FORM: City Attorney OAK #4855-1901-8891 (Rev 10-23) W-TRANS 7-26-24 alene J. tp ock, Vice President (Date) W-TRANS fiL � 7-26-24 Michele Jo , reasurer (Date) Scope of Work The following scope of work was developed to conform to the requirements set forth in the RFP. Study Area and Periods 1. The study area includes the following four locations, each of which would be evaluated to determine the benefit and cost of adding lanes or converting control to a modern roundabout. Golf Course Drive, US 101 South Ramps to Redwood Drive (additional westbound lane) 2. US 101 South Ramps/Golf Course Drive (additional southbound right -turn lane or conversion to roundabout control) 3. US 101 North Ramps/Commerce Boulevard (additional eastbound lane or conversion to roundabout control) 4. Rohnert Park Expressway/Redwood Drive (increase southbound left -turn storage or convert to roundabout control) Because the study area is heavily affected by traffic associated with the Graton Casino, the study periods should cover both the peak for local traffic, typically the evening peak period, as well as the weekend peak, which occurs on Saturday evening. Task 1: Operational Analysis 1.1 W-Trans collected counts at four of the five study intersections in May 2023; this data could be used in lieu of collecting new data or to supplement new counts, with the highest volumes applied in the analysis. New counts are needed for the intersection of Commerce Boulevard/US 101 North Ramps. The timing for the counts as well as the need to count all five study intersections will be coordinated with staff prior to initiating the data collection. 1.2 As the coordination between signalized intersections has a substantial effect on operation, the analysis will be based on a corridor analysis, with the intersections on Golf Course Drive at Redwood Drive, US 101 North and Commerce Boulevard as well as Commerce Boulevard/US 101 North evaluated as a single system. Similarly, the intersections between Labath Avenue and Commerce Drive will be included in the analysis of operation at Redwood Drive using the data obtained for a previous effort. 1.3 Operation of the five signalized intersections under existing volumes will be evaluated for both study periods assuming capacity enhancements in the form of additional lanes, as identified in the RFP. Note that as Golf Course Drive/US 101 South is affected by two projects, the effect of each will be evaluated separately as well as in combination. 1.4 Operation of the three intersections for which a change in control is being considered will be evaluated assuming either single- or double -lane roundabouts, as identified in the RFP. The resulting Levels of Service will be presented in summary tables as well as detailed in text. 1.5 Future volumes will be developed based on data contained in the SCTA model and used to evaluate operation with both additional lanes or a change in controls. These LOS results will be tabulated for ease of comparison. 1.6 Based on the results of the analysis, consideration will be given to alternative improvements such as changes in phasing, modifying lane assignments, or providing lanes in addition to or instead of those identified in the RFP. The focus of this effort will be to determine the improvements that provide the greatest benefit with the anticipated lowest cost (i.e. requiring the least additional right-of-way or new signal poles, for instance). Any alternative improvements will be tested under both existing and future volumes and the resulting service levels indicated in the tables and text. 1.7 The findings of the operational analysis will be documented in a technical memorandum and provided to staff for review. The memorandum will include If any of the alternative improvements would be expected to provide a greater benefit at a lower cost, staff input will be requested to finalize the precise design components to move forward into the preliminary design phase. 1.8 Staff feedback will be obtained and a final list of improvement alternatives developed. Task 2: Preliminary Design 2.1 Preliminary design plans at a 10% level of completion will be prepared at a scale of 1"=20' for each of the four study locations (five intersections), for both the signalized and roundabout options developed through Task 1, as follows. a. Using high resolution aerial photography or AutoCAD base files, if available, the existing above- ground equipment at the five signalized intersections will be indicated. The base file for Golf Course Drive will also include the segment between the two signals. b. The Right of Way limits will be shown on the design plans based on GIS mapping or tract maps. c. Changes in the geometrics necessary to add lanes will be determined. d. Modifications to the striping to achieve the desired geometrics will be shown. e. Poles, signal heads, pedestrian heads and other equipment that would need to be relocated will be shown. f. Potential utility relocations or adjustments will be called out. g. The amount of new and replaced impervious surface will be evaluated to determine if each alternative (eight total) will trigger the requirements of the adopted City of Santa Rosa Low Impact Development Technical Design Manual. If an alternative is anticipated to require implementation of LID Development features, a preliminary size and location of each feature will be provided. h. Preliminary layouts for the one- or two-lane roundabouts will be developed. The designs will be consistent with state -of -the -practice roundabout design methods and will include the locations of curbs, striping, median and splitter islands, truck aprons, and central islands. The roundabout design details will be carried through transitions to tie into the existing roadways. The level of detail will be sufficient to determine right-of-way needs and prepare cost estimates. The roundabout layout will be designed using a California STAA design vehicle turning template. 2.2 A separate set of plans will be prepared for each of the four projects. It is noted that the intersection of Golf Course Drive/US 101 South Ramps is included in two of the four projects, though the improvements will be different in each one. The plans will be provided in electronic format for staff review. 2.3 Comments on the 10% plans will be addressed to produce the final alternatives for use in further analysis. Eight sets of plans will be provided to the City for each project. 2.4 A project schedule including time for Design, Environmental, Right-of-way and Construction will be developed. The schedule will be prepared using MS Project and provided electronically for staff review. Task 3: Environmental Documentation It was assumed that preliminary cultural resources investigations would not include notifications to or consultations with Native American tribes that may have an interest in the project. Also, hazardous materials investigations are limited to search of publicly available hazardous materials databases (e.g., EnviroStore); a Phase I Environmental Site Assessment is not proposed. Revised Scope of Work for the Feasibility Studies for Four Intersection Improvement Projects 3.1 ESA will use emission factors from the EMFAC2021 model to estimate Greenhouse Gas (GHG) emissions for each project location (four total) to provide a comparison of the GHG emissions that could result from either a roundabout or changes to the signalized intersection. Estimated emissions will reflect the changes to average daily trips and speed of travel through each analyzed intersection for both a roundabout or a signalized intersection. Estimated GHG emissions will be used to inform the development of the Feasibility Study. 3.2 ESA will complete a preliminary environmental constraints and opportunities review to identify the environmental context and anticipated environmental compliance requirements for the proposed project and project sites. Investigations will include a desktop survey of each project site, review of available environmental site records and databases (biological resources, cultural resources, hazardous materials), and a preliminary site visit by an ESA biologist to verify site conditions. 3.3 Based on preliminary surveys and background research, ESA will prepare a brief memo to document the preliminary investigations completed and their results, identify key environmental constraints and opportunities that may affect project design or delivery, identify the anticipated level of environmental documentation that may be required for the project, including studies and technical memoranda that would be required to satisfy the requirements of the California Environmental Quality Act (CEQA) and other applicable environmental regulations, and describe the expected schedule/duration and costs associated with completion of environmental documentation and potential mitigations. The data in the memo will be incorporated into the project cost estimates and the Feasibility Study. Task 4: Caltrans Encroachment Permits 4.1 The extent of Caltrans right-of-way limits and whether an encroachment permit will be required for the proposed improvements will be evaluated for each intersection alternative. Caltrans District 4's GIS information will be used to approximate the location of the Caltrans right-of-way. 4.2 A written summary of where encroachments are anticipated and the nature of the encroachments (i.e. paving, drainage, traffic striping and signage) will be prepared. Task 5: Right-of-way Acquisition 5.1 The extent of existing City and Caltrans right-of-way limits will be evaluated and areas identified where acquisitions are anticipated for each alternative. Available GIS mapping and tract maps will be used to approximate the location of existing right-of-way. Each area will be identified on the preliminary site plans prepared under Task 2. Task 6: Project Cost Estimates 6.1 Planning level cost estimates will be prepared for the various components of each design project based on the 10% plans. It will include anticipated design fees, any right-of-way needed, environmental documentation and cost of any resulting mitigation, materials and construction costs for the signals and roundabouts, and construction management. 6.2 The anticipated operational and maintenance costs associated with each alternative for the four projects will be developed based on information obtained from the City or other sources. This would include such items as normal inspections, repaving, replacing signing or striping, vegetation maintenance and other maintenance. 6.3 Life -cycle costs associated with the delay and crash data will be developed. 6.4 Based on the components of each individual project, potential grant opportunities will be researched. For each applicable grant, the materials that would need to be developed in addition to the information generated through the course of this project will be identified. A list of appropriate grants and the associated project(s) will be prepared Task 7: Feasibility Study 8.1 The collision history for each of the five intersections will be reviewed for any patterns or trends that could be addressed through implementation of the proposed projects. 8.2 Collision rates for each of the four intersections will be computed and compared to similar facilities within the State. 8.3 The potential for improving safety will be evaluated for each alternative for all four projects using standard crash reduction factors. 8.4 Benefit -to -cost ratios will be developed using the sum of all the costs associated with each alternative for each project. 8.5 Based on the benefit -to -cost ratios, recommendations will be developed for a preferred alternative for each project. 8.6 A single draft feasibility study will be prepared for all four projects by compiling all the data developed through the current and prior tasks. Appropriate tables and reduced -size copies of plans will be included. The report will include information that would be required by Caltrans for an Intersection Control Evaluation (ICE) as well as materials that could be used for grant applications. 8.7 A meeting will be held with staff to discuss the recommendations for each of the four projects as well as any comments from staff on the draft report. 8.8 Input from staff will be incorporated into a final feasibility study. 8.9 The Project Manager will be available to present the final report to the City Council. Task 8: Project Management 9.1 A kick-off meeting with City staff will be scheduled and attended by representatives of each firm on the consulting team. During this meeting the goals of the project will be finalized and a communication protocol established, including developing a list of all persons to be included in project messages. 9.2 The Project Manager will provide bi-weekly updates to City staff and schedule progress meetings at critical points in the process. Up to six such meetings are assumed. 9.3 The Project Manager will oversee work by W-Trans and other members of the consulting team, ensuring that the work progresses according to the schedule and within the established budget. 9.4 The Project Manager will ensure that all products undergo the appropriate Quality Control reviews and that comments generated through that process are fully addressed. Revised Scope of Work for the Feasibility Studies for Four Intersection Improvement Projects Golf Course Drive, US 101 South Ramps to Redwood Drive (additional westbound lane) W-Trans Team Budget Project #1 e $7,635 1.1 Collect counts 1.2 Set up Synchro 1.3 Existing & Plus Project Signal Operation 1.4 Roundabout Operation 1.5 Future Signal and Roundabout Operation 1.6 Develop/evaluate alternatives 1.7 Draft Technical Memorandum 1.8 Finalize preferred alternatives $26,250 2.1a Base Plans 2.1b ROW 2.1 c Geometric changes 2.1d Striping Plans 2.1e Signal Mod 2.1f Utility conflicts 2.1g Roundabout layout 2.2 Provide 10 % plans 2.3 Address comments 2.4 Project Schedule 2.5 Maintain Project Schedule e. $7,896 3.1 Model GHG 3.2 Constraints and Opportunities 3.3 Document environmental clearance needs $990 4.1 Determine need for permits 4.2 Summarize findings $1,870 5.1 Determine ROW needs e. $10,955 6.1 10 % construction cost estimates 6.2 Operational and maintenance costs 6.3 Life -cycle costs 6.4 Grant opportunities $10,443 7.1 Collisions , 7.2 Collision rates 7.3 CRF 7.4 B/C Ratios 7.5 Recommend preferred alternative 7.6 Draft study 7.7 Meeting 7.8 Final study 7.9 Presentation $5,501 8.1 Kick-off meeting 8.2 Bi-weekly updates and progress meetings (2 8.3 Project oversight 8.4 Quality Control TOTAL HOURS/UNITS --> DOLLAR AMOUNT ---> Whitlock Patel Matley Bergman Moser Brunetto Andrews Admin 2 Expenses Utterback Fishman Fuentes Expenses Logue Principal Senior Associate Expenses Total Hours Senior Principal Principal Principal Senior Planner Planner Associate Engineer 11 Engineer II Associate Engineer Engineer Assistant Engineer 11 Engineer II Supervising Eng Senior Eng Ass't Engr LS Principal LS Project#1 Mi'.: Miles LS $355,00 $290,00 $260,00 $210,00 $190,00 $180,00 $145,00 $140,00 $0.74 $225.00 $215.00 $185.00 $293.00 $238.00 $192.00 $164.00 0.5 0.5 $1.620 1 1 4 5 1 3 4 0 2 4 6 1 3 4 8 1 2 3 1 7 0.5 1 0.5 1 2 8 20 28 2 2 4 2 4 6 12 1 2 4 8 15 1 2 4 8 15 3 3 0 2 20 2 8 24 56 2 2 2 6 2 2 2 2 1 8 5 360 14 4 2 6 6 18 1 2 2 2 3 4 1 1 1 2 4 2 9 2 10 4 2 1 2 8 29 2900 4 4 6 6 3 3 4 1 2 1 1 2 3 4 4 8 8 2 1 1 1 5 0.5 1 1 1 1 3 1 2 4 2 16.5 0.5 1 1 60 2.5 0.5 1 1 1 0.5 1 5 0.5 1 1 0.5 0.5 13.5 1 1 1 60 1 5 1 4 5 1 5 3.5 2.5 12 1 1 1 2 131 101 121 41 631 581 731 51 120 11 23 36 7 10 6 14 343 $4,438 $2,900 $3,120 $840 $11,970 $10,350 $10,585 $630 $89 $1,620 $2,363 $4,838 $6,660 $2,900 $2,051 $2,380 $1,152 $2,296 $360 $71,540 TOTALAMOUNT US 101 South Ramps/Golf Course Drive W-Trans Team Budget Project #2 $10,095.00 IN1 Collect counts 1.2 Set up Synchro 1.3 Existing & Plus Project Signal Operation 1.4 Roundabout Operation 1.5 Future Signal and Roundabout Operation 1.6 Develop/evaluate alternatives 1.7 Draft Technical Memorandum 1.8 Finalize preferred alternatives r _ $32,750.00 2.1a Base Plans 2.1b ROW 2.1 c Geometric changes 2.1d Striping Plans 2.1e Signal Mod 2.1f Utility conflicts 2.1g Roundabout layout 2.2 Provide 10 % plans 2.3 Address comments 2.4 Project Schedule 2.5 Maintain Project Schedule r. $7,896.00 3.1 Model GHG 3.2 Constraints and Opportunities 3.3 Document environmental clearance needs $990.00 4.1 Determine need for permits 4.2 Summarize findings $1,870.00 5.1 Determine ROW needs e. $14,215.00 6.1 10 % construction cost estimates 6.2 Operational and maintenance costs 6.3 Life -cycle costs 6.4 Grant opportunities $10,442.90 7.1 Collisions , 7.2 Collision rates 7.3 CRF 7.4 B/C Ratios 7.5 Recommend preferred alternative 7.6 Draft study 7.7 Meeting 7.8 Final study 7.9 Presentation $5,666.40 8.1 Kick-off meeting 8.2 Bi-weekly updates and progress meetings 8.3 Project oversight 8.4 Quality Control TOTAL HOURS/UNITS ----� DOLLAR AMOUNT ---� WhitlockL$=29000 Patel Matley Bergman Moser Brunette Andrews Admin 2 Expenses Utterback Fishman Fuentes Expenses Logue Principal Senior Associate Expenses Total Hours SeniorPrincipal Principal Principal Senior Planner Associate Engineer II Associate Engineer Assistant Engineer II Supervising Eng Senior Eng Ass't Engr Principal Project #2 Miles ITS LS ITS $355.00 $260,00 $210,00 $190,00 $180,00 $145,00 $140,00 $0.74 $225.00 $215.00 $185.00 $293.00 $238.00 $192.00 $164.00 0.5 0.5 $860 1 1 4 5 1 3 4 5 2 7 3 2 4 9 1 3 4 8 1 2 2 3 1 9 0.5 1 1 0.5 3 5 12 17 2 2 4 2 4 6 1 2 4 8 15 1 2 4 8 15 3 3 16 2 8 26 10 2 20 2 8 24 66 2 2 2 2 8 2 2 2 1 8 5 360 2 14 4 2 6 6 18 1 2 3 2 2 4 1 1 2 4 2 9 3 9 10 4 2 39 1 2 8 2900 4 4 6 6 6 1 6 4 1 2 1 2 3 4 4 8 8 2 1 1 1 5 0.5 1 1 1 1 3 1 2 4 2 16.5 0.5 1 1 60 2.5 0.5 1 1 1 0.5 1 5 0.5 1 1 0.5 0.5 1 1 3.5 5 1 1 1 60 (3) 1 3 4 2 5 3.5 2.5 13 1 1 2 141 11 60 7 61 68 59 5 120 11 23 36 7 10 6 14 390 $4,793 $3,190 $15,600 $1,470 $11,590 $12,150 $8,555 $630 $89 $860 $2,363 $4,838 $6,660 $2,900 $2,051 $2,380 $1,152 $2,296 $360 $83,925 TOTAL AMOUNT US 101 North Ramps/Commerce Boulevard W-Trans Team Budget Project #3 Whitlock Patel Matley Bergman Moser Brunetto Andrews Admin 2 Expenses Utterback Fishman Fuentes Expenses Logue Principal Senior Associate Expenses Total Hours Mlles ITS LS LS Senior Principal Principal Senior Associate Principal Planner Engineer II Associate Assistant Engineer Engineer II Supervising Senior Eng Eng Ass't Engr Principal Project #3 $355.00 $290,00 $260,00 $210,00 $190,00 $180,00 $145,00 $140,00 $0.74 $225.00 $215.00 $185.00 $293.00 $238.00 $192.00 $164.00 0.5 0.5 $860 1 $10,450.00 1.1 Collect counts 1.2 Set up Synchro 1 4 5 1.3 Existing & Plus Project Signal Operation 1 3 4 1.4 Roundabout Operation 5 2 7 1.5 Future Signal and Roundabout Operation 3 2 4 9 1.6 Develop/evaluate alternatives 1 3 4 8 1.7 Draft Technical Memorandum 2 2 2 3 1 10 1.8 Finalize preferred alternatives 0.5 1 1 0.5 1 3 17 r _ $32,750.00 2.1a Base Plans 5 12 2.1bROW 2 2 4 2.1 c Geometric changes 2 4 6 2.1d Striping Plans 1 2 4 8 15 2.1e Signal Mod 1 2 4 8 15 2.1f Utility conflicts 3 3 2.1g Roundabout layout 16 2 8 26 2.2 Provide 10 % plans 10 2 20 2 8 24 66 2.3 Address comments 2 2 2 2 8 2.4 Project Schedule 2 2 2.5 Maintain Project Schedule DocumentationTask 3 Environmental 2 1 8 5 2 $6,627.50 3.1 Model GHG 300 14 3.2 Constraints and Opportunities 3 2 4 5 14 3.3 Document environmental clearance needs 0.5 1 2 2 1.5 4 $1,167.50 4.1 Determine need for permits 4.2 Summarize findings 0.5 3 9 1 1 10 4 2 2 1 4 2 2 8 2900 1.5 9 39 $1,870.00 5.1 Determine ROW needs e. $13,585.00 6.1 10 % construction cost estimates 6.2 Operational and maintenance costs 4 4 6.3 Life -cycle costs 6 6 6.4 Grant opportunities 3 1 3 4 $9,572.90 7.1 Collisions 1 2 7.2 Collision rates 1 2 3 7.3 CRF 4 4 7.4 B/C Ratios 8 8 7.5 Recommend preferred alternative 2 1 1 1 5 7.6 Draft Study 0.5 1 1 1 1 3 1 1 1 2 12.5 7.7 Meeting 0.5 1 1 60 2.5 7.8 Final study 0.5 1 1 1 0.5 1 5 7.9 Presentation 1 0.5 1 1 1 1 1 0.5 0.5 1 1 1 3.5 $5,311.40 8.1 Kick-off meeting 60 5 8.2 Bi-weekly updates and progress meetings (3) 1 3 4 8.3 Project oversight 1 5 3.1 2.5 12 8.4 Quality Control 1 1 2 TOTAL HOURS/UNITS---> 14 11 60 4 60 68 59 5 120 10 20 36 6 10 4 13 32 DOLLAR AMOUNT---> $4,793 $3,190 $15,600 $840 $11,400 $12,150 $8,555 $630 $89 $860 $2,138 $4,193 $6,660 $2,900 $1,758 $2,380 $768 $2,132 $300 $81,334 TOTAL AMOUNT Rohnert Park Expressway/Redwood Drive W-Trans Team Budget Project #4 $10,450.00 1.1 Collect counts $1,003 1.2 Set up Synchro $840 1.3 Existing & Plus Project Signal Of $695 1.4 Roundabout Operation $1,660 1.5 Future Signal and Roundabout C $1,720 1.6 Develop/evaluate alternatives $1,715 1.7 Draft Technical Memorandum $2,165 1.8 Finalize preferred alternatives r $653 _ $32,750.00 2.1a Base Plans 91$2,690 2.1b ROW $670 2.1c Geometric changes $1,340 2.1d Striping Plans $2,855 2.1e Signal Mod $2,855 2.1f Utility conflicts $570 2.1g Roundabout layout $5,980 2.2 Provide 10 % plans $13,190 2.3 Address comments $1,840 2.4 Project Schedule $380 2.5 Maintain Project Schedule $380 $7,215.00 3.1 Model GHG $3,317 3.2 Constraints and Opportunities $3,163 3.3 Document environmental clearan $735 $1,535.00 4.1 Determine need for permits $800 4.2 Summarize findings $735 $1,870.00 5.1 Determine ROW needs • $1,870 $14,215.00 6.1 10% construction cost estimates $11,155 6.2 Operational and maintenance co, $720 6.3 Life -cycle costs $1,080 6.4 Grant opportunities Frm $1,260 $10,442.90 7.1 Collisions $763 7.2 Collision rates $470 7.3 CRF $720 7.4 B/C Ratios $1,440 7.5 Recommend preferred alternative $1,340 7.6 Draft study $3,231 7.7 Meeting $672 7.8 Final study $1,020 7.9 Presentation $788 $4,766.40 8.1 Kick-off meeting $1,306 8.2 Bi-weekly updates and progress $830 8.3 Project oversight $2,275 8.4 Quality Control $355 TOTAL HOURS/UNITS ----> DOLLAR AMOUNT ---> Whitlock Patel Matley Bergman Moser Brunette Andrews Admin 2 Expenses Utterback Fishman Fuentes Expenses Logue Principal Senior Associate Expenses Total Hours Senior Principal Principal Principal Senior Planner Associate Engineer II Associate Engineer Assistant Engineer II Supervising Eng Senior Eng Ass't Engr Principal Project #4 Miles LS ITSLS $355,00 $290,00 $260,00 $210,00 $190,00 $180,00 $145,00 $140,00 $0.74 $225.00 $215.00 $185.00 $293.00 $238.00 $192.00 $164.00 0.5 0.5 $860 1 1 4 5 1 3 4 5 2 7 3 2 4 9 1 3 4 8 2 2 2 3 1 10 0.5 1 1 0.5 1 3 17 5 12 2 2 4 2 4 6 1 2 4 8 15 1 2 4 8 15 3 3 16 2 8 26 10 2 20 2 8 24 66 2 2 2 2 8 2 2 2 8 5 300 2 14 3 2 6 4 15 1 2 rr 2 2 3 4 1 2 2 1 4 2 2 8 3 9 39 1 3 9 10 4 2 2900 4 4 6 6 6 6 1 2 1 4 1 2 3 4 4 8 8 2 1 1 1 5 0.5 1 1 1 1 3 1 2 4 2 16.5 0.5 1 1 60 2.5 0.5 1 1 1 0.5 1 5 0.5 1 1 0.5 0.5 3.5 1 1 1 60 1 5 1 3 4 5 3.5 2.5 1 1 14 11 60 7 61 68 59 5 11 23 36 6 10 6 12 387 $4,793 $3,190 $15,600 $1,470 $11,590 $12,150 $8,555 $630 -0 $89 $860 $2,363 $4,838 $6,660 $2,900 $1,758 $2,380 $1,152 $1,968 $300 $83,244 TOTALAMOUNT ITEM NO. TH. Mission Statement qy .,;I ILT "We Care for Our Residents by Working Together to Build a i�1F Better Communityfor Today and Tomorrow." Lo eJ �1 N-41, CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: August 27, 2024 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Amanda Bunte, Project Manager Agenda Title: Adopt a Resolution Authorizing the City Manager to Sign a Match Commitment Letter for Funds From the FEMA Hazard Mitigation Grant Program for the Well & Tank Seismic Retrofit Project No. 2020-17 in the amount of $2,612,500.00; Approving a Budget Amendment for $1,961,164.50 from the Water Capital Preservation Fund; Accept the Grant, Authorizing the Public Works Director to Execute All Documents Necessary to Receive the Grant Funds and to Implement the Project; and Finding the Project Exempt From the California Environmental Quality Act RECOMMENDED ACTION: Adopt a Resolution for the following actions: oo Authorizing the City Manager to sign a Match Commitment Letter for funds from the FEMA Hazard Mitigation Grant Program (HMGP) for the Well & Tank Seismic Retrofit Project No. 2020-17 in the amount of $2,612,500.00; and oo Authorizing the Finance Director to approve a budget amendment for $1,961,164.50 from the Water Capital Preservation Fund; and oo Accept the Grant; and oo Authorizing the Public Works Director to execute all documents necessary to receive the grant funds and to implement the Project; and oo Finding the Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302) BACKGROUND: The City applied and was awarded a grant from Federal Emergency Management Agency ("FEMA") Hazard Mitigation Grant Program (the "Grant") to seismically retrofit the City's water system. The Grant upgrades well and tank site deficiencies due to age to meet updated seismic standards. 4895-3538-4453 v1 ITEM NO. TH. The project involves improving seven (7) of the City's water tanks and six (6) of the highest producing local water well sites. The project scope includes addressing several deferred maintenance items including: oo Replacing tank foundations oo Installing mobile generator connections oo Electrical and control upgrades On March 12, 2024, City Council approved a consultant agreement with Sandis, Inc for engineering and design services on the Project. As part of this scope of work, Saudis completed a thorough condition assessment and concluded that there are some items that the City should consider adding to the project to further address the well and tank facility conditions, including: oo Replacing two water tanks entirely instead of retrofitting them. The original work includes seismically retrofitting the two oldest water tanks in the City. After investigating, the cost for retrofitting the tanks was nearing the same cost as replacement (around 4% cost difference). After evaluating this information, staff is recommending that that we fully replace instead of retrofit the tanks. This will give the community a better piece of infrastructure that will last decades longer and be seismically sound. oo Replacing water well buildings that host well mechanical components. Many of these buildings have dry rot, damaged roofs, and do not meet current seismic standards. These buildings house all the critical electrical equipment and pump control systems that are slated for replacement. Staff recommends replacing eight (8) buildings with a standard natural disaster resilient structure. At this time, staff recommends submitting a Scope of Work Modification Request to CalOES to include this additional scope. The goal is to have these items covered under the seventy-five percent (75%) grant share. ANALYSIS: CalOES has informed City staff of available monies to increase the scope of work for this Grant project within the City. Ultimately, the deficiencies identified during the condition assessment will need to be addressed to keep the City's wells and tanks functional. This is an opportunity for the City to improve the most critical facilities in the City water system, using mostly FEMA funding, instead of other mechanisms such as future rate increases to customers to complete this necessary work. Committing additional match funds and moving forward with this project with the Grant is the most responsible decision for the City's water ratepayers. ENVIRONMENTAL ANALYSIS: The project involves renovation of existing facilities throughout the City. Therefore, the project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of the CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The Well and Tank Seismic Retrofit Project aligns with the following City Council multi -year broad goals and strategic plan priorities: oo Planning and Infrastructure: The Well and Water Tank Seismic Project assists in maintaining City's existing water infrastructure in a safe and proactive manner so that the community can continue to utilize the water production and supply system. The wells and 4895-3538-4453 v1 ITEM NO. 7.1-1. tanks identified in this project are our highest producing wells and tanks that are strategically dispersed to help maintain fire suppression supply around the City. OPTIONS CONSIDERED: Staff recommends authorizing the City Manager to sign a Match Commitment Letter for funds associated with this FEMA Hazard Mitigation Grant Program in the amount of $2,612,500.00. This action will allow staff to submit the Budget Modification Request to CalOES and to secure $5,883,493.50 in additional grant funding for the project. Staff recommends authorizing the Finance Director to sign a budget amendment for $1,961,164.50. Staff also recommends accepting the grant and authorizing the Public Works Director to execute all Grant documents necessary to receive the grant funds and to implement the grant project. 2. The City Council could decide not to authorize the City Manager to sign the Match Commitment Letter, however this would prevent Staff from applying for the additional grant funds, which would leave the City with a $7,844,658.00 gap in funds and substantially pairing down the project. FISCAL IMPACT/FUNDING SOURCE: If the City addresses all of the recommended items in the consultant's condition assessment, the cost estimate for construction is $9.8 million. This increase is the result of both inflation, a more detailed/comprehensive assessment, replacing instead of retrofitting Tanks 1 & 2, and replacing the well buildings. The Well and Tank Seismic Project (Project No. 2020-17) is funded through a combination of Water Capital Preservation funds (F3433), Water Capacity funds (F3436), Water Utility funds (F3430), and the previously awarded FEMA Hazard Mitigation Grant Program funds, for a total project budget of $1,689,580.60. Staff calculated the need to request an additional $5,883,493.50 in grant funding to address the inflation costs and additional recommendations from the designer. This request would require an additional local match of $1,961,164.50, bringing the City's total local match commitment to $2,612,500.00 (See Table 1). In order to submit the Budget Modification Request to CalOES, for the project and secure $5,883,493.50 in additional grant funding for the project, the City needs to provide Grant Match Commitment Letter in the amount of $2,612,500.00. Table 1 below shows the current grant and local match commitment compared to the values associated with the Budget Modification Request. Table 1 — Well & Tank Seismic Retrofit Project No. CIP2017 Project Costs, Local Match and Grant funding Existing Project Total Requested Project submitted to FEMA Total Project Total $ 2,605,342.00 $ 10,450,000.00 Net Increase Grant Contribution (75%) $ 1,954,006.50 $ 7,837,500.00 $ 5,883,493.50 Local Match (25%) $ 651,335.50 $ 2,612,500.00 $ 1,961,164.50 4895-3538-4453 v1 ITEM NO. TH. Additional funding is available from the Water Capital Preservation Fund to cover the gap, which will fulfill the entire match commitment letter of $2,612,500.00 to complete the funding for the project as modified. Staff recommends approving the allocation of this funding. Department Head Approval Date: 8/15/2024 City Attorney Approval Date: 8/15/2024 Finance Director Approval Date: 8/13/2024 City Manager Approval Date: 8/19/2024 Attachments: 1. Proposed Resolution a. Exhibit A - Match Commitment Letter for funds associated with FEMA Hazard Mitigation Grant Program PJ0210 for the Well & Tank Seismic Retrofit Project (Project No. 2020-17) 4895-3538-4453 v1 RESOLUTION NO. 2024-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO SIGN A MATCH COMMITMENT LETTER FOR FUNDS FROM THE FEMA HAZARD MITIGATION GRANT PROGRAM FOR THE WELL AND TANK SEISMIC RETROFIT PROJECT NO.2020- 17 IN THE AMOUNT OF $2,612,500; APPROVING A BUDGET AMENDMENT OF $1,961,164.50 FROM THE WATER CAPITAL PRESERVATION FUND; ACCEPTING THE GRANT; AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE THE GRANT FUNDS AND TO IMPLEMENT THE GRANT PROJECT; AND FINDING THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the City of Rohnert Park ("City") applied for a grant in 2020 from the "Federal Emergency Management Agency ("FEMA") Hazard Mitigation Grant" to create seismic resiliency in the City's water system ("Grant"); and WHEREAS, the total project cost at the time of grant application was estimated to be $2,605,342.00; and WHEREAS, on or about November 4, 2022, FEMA awarded to the City 75 percent (75%) of the project costs of $1,954,006.50 , based on the City's match commitment of $651,335.50, that represents a 25 percent (25%) cost share, which funding allowed the City to start design of the project; and WHEREAS, following a thorough condition assessment, the contracted designer concluded that the City should consider adjusting the scope of the projects to replace certain infrastructure rather than retrofit it and provided an updated Phase 2 project cost estimate of $9,800,000.00 for construction in 2024, increasing the total project costs to $10,450,000.00; and WHEREAS, Staff approached the Grant Administrator (CalOES) about the possibility of increasing the grant to cover the project modification and CalOES recommended the City submit a Grant Budget Modification Request, which would require a new Match Commitment Letter reflecting the City's commitment to pay at least 25 percent (25%) of the increased project costs; and WHEREAS, Staff has identified a potential source of matching funds to cover the City's portion of the increased project costs and recommends that the City Council authorize the City Manager to sign the Match Commitment Letter of $2,612,500.00 to accompany the Grant Budget Modification Request; and WHEREAS, Staff recommends the City Council approve a budget amendment transferring $1,961,164.50 from the Water Capital Preservation Fund, which has available funding, to the Well and Tank Seismic Retrofit Project CIP 2020-17 to fund the difference in the City's increased match commitment; and WHEREAS, Staff recommends that the City Council authorize the Public Works Director to execute all grant documents, including applications, award acceptance, agreement, amendments, and requests for payment necessary to receive the grant funds and to implement the grant project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park authorizes and approves as follows: 1. The above recitals are true and correct and material to this Resolution. 2. The City Manager is hereby authorized to sign the Match Commitment Letter in the amount of $2,612,500.00. 3. The Grant with the requested additional match amount is accepted; 4. The Finance Director is hereby authorized to implement a Budget Amendment transferring $1,961,164.50 from the Water Capital Preservation Fund to the Well and Tank Seismic Retrofit Project CIP 2020-17 to fund the difference in the City's increased match commitment for the grant project. 5. The Public Works Director is hereby authorized to execute all grant documents, including applications, award acceptance, agreements, amendments, and requests for payment necessary to receive the grant funds and to implement the grant project. 6. The City Council hereby finds that the Well and Tank Seismic Retrofit Project is categorically exempt from the California Environmental Quality Act ("CEQA") pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of the CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302) DULY AND REGULARLY ADOPTED this 27t' day of August 2024. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney CITY OF ROHNERT PARK Susan H. Adams, Mayor Attachments: Exhibit A - Match Commitment Letter ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2024-073 Page 2 of 3 Resolution 2024-073 Page 3 of 3 City Council Susan Hollingsworth Adams Mayor Gerard Giudice Vice Mayor Jackie Elward Samantha Rodriguez Emily Sanborn Councilmembers Marcela Piedra City Manager Michelle Marchetta Kenyon City Attorney Lee Burdick Assistant City Attorney Cindy Bagley Director of Community Services Jamie Cannon Director of Human Resources Vanessa Garrett Director of Public Works Alicia Giudice Director of Development Services Sylvia Lopez Cuevas City Clerk Tim Mattos Public Safety Director Betsy Howze Interim Finance Director LOCAL MATCH COMMITMENT LETTER August 27, 2024 City of Rohnert Park 600 Enterprise Dr Rohnert Park, CA 94928 Re: City of Rohnert Park Well & Tank Seismic Retrofit Subapplication Local Match Commitment Letter Dear State Hazard Mitigation Officer: As part of the Hazard Mitigation Assistance Program process, a local match funding commitment is required. This letter serves as City of Rohnert Park's commitment to meet the local match fund requirements for the Hazard Mitigation Grant Program (HMGP). Source of Local Match Commitment Funds: Name of Local Match Commitment Funding Source: Funds Availability Date: Requested Federal Share: Local Match Commitment: Funding Type: Local Other Agency Agency Funding Funding Private State Nonprofit Agency Funding Funding City of Rohnert Park Water Capital Preservation Fund 08/27/2024 Provide exact MM/DD/YYY of availability of funds. $7,837,500 Must match $ amount provided in subapplication. $2,612,500 Refer to Table 2 (p. 27) of the HMA Guidance. Cash in the form of water enterprise funds already reserved in the City Capital Improvement Program. Examples: administration, cash, consulting fees, force account labor, program income, etc. If additional federal funds are requested, an additional local match commitment letter will be required. Please contact Amanda Bunte at 707-588-3319 or abunte@rpcity.org with questions. Sincerely, Marcela Piedra City Manager 130 Avram Avenue <*Rohnert Park CA <*94928 <*(707) 588-2226 Fax (707) 794-9248 www.rpcity.org N F eT LI) �M1LIFARpti� ITEM NO. 7.I. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: August 27, 2024 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Eydie Tacata, Senior Public Works Analyst Agenda Title: Adopt Resolution Approving Cooperative Funding Agreement No. G20500E1 Between the Sonoma County Transportation Authority ("SCTA") and City of Rohnert Park for Transportation Funding from the Go Sonoma Act RECOMMENDED ACTION: Adopt resolution approving Cooperative Funding Agreement No. G20500EI between the Sonoma County Transportation Authority ("SCTA") and City of Rohnert Park for transportation funding from the 2020 Go Sonoma Act. BACKGROUND: On November 3, 2020, Sonoma County voters approved the 2020 Go Sonoma Act Expenditure Plan and Ordinance ("Go Sonoma") which is an extension of the existing Measure M transportation 1/4 cent sales tax. The Sonoma County Transportation Agency (SCTA) receives these sales tax dollars and in turn redistributes the funding to the 8 cities in Sonoma County, the County of Sonoma, and transit agencies. This measure continues to fund transportation projects including local road maintenance, bike and pathways, traffic and safety, and public transportation in accordance with SCTA's Go Sonoma Strategic Implementation Plan ("Go Sonoma SIP"), which sets forth program and project implementation policies with regard to the use of Go Sonoma funds. ANALYSIS: The Go Sonoma SIP translates two categories of SCTA's vision and goals into four programs of transportation investments, listed below: oo Category 1: Fix Roads, Fill Potholes, Improve Safety and Usability for All o Program 1: Smooth & Maintained Roads o Program 2: Move Traffic & Improve Safety oo Category 2: Improve Alternatives to Cars o Program 3: Fight Climate Change, Increase Bus Service, Affordability, & First/Last Mile Connections o Program 4: Build Bikeways & Pathways ITEM NO. 7.I. Each program category will receive a percentage share of sales tax revenues, estimated at the time of the sales tax renewal measure to be about $26 million annually. The program allocates I % of the revenue for administration and audits. The "Fix Roads, Fill Potholes, Improve Safety and Usability for All" category and its two programs will provide Go Sonoma funds for pavement maintenance and rehabilitation projects, traffic calming, intelligent transportation system technology, and safety measures. 38% of the sales tax revenue (approximately $9.9 million annually) will be allocated to the 8 cities and the County of Sonoma by a 50% population/50% road mile formula. The City of Rohnert Park is expected to be disbursed $616,221 in the first year of the sales tax proceeds distribution (FY 2025-26). The Go Sonoma SIP requires that each local agency enter into a Cooperative Funding Agreement for the "Go Sonoma Roads" funding described above. The Cooperative Funding Agreement (Agreement( (Exhibit A to Resolution) commits the SCTA to providing the funding on a quarterly basis and for the City to adhere to reporting and records requirements. The Cooperative Funding Agreement also includes provisions its cancellation by the SCTA if the City fails to meet the reporting or basic operational requirements under Go Sonoma or the Go Sonoma SIP, which includes a requirement that local agencies must maintain their existing commitments of local funds for transportation purposes. Staff recommends that the City Council approve the Agreement and authorize the Mayor to execute the Agreement. ENVIRONMENTAL ANALYSIS: Environmental Review. This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The approval of the Cooperative Funding Agreement between the SCTA and the City of Rohnert Park for Go Sonoma transportation funds aligns with the City Council's broad goal of "Long Term Financial Sustainability" and FY 24-25 priority to "Focus on infrastructure and beautification", as continued funding from Go Sonoma sales tax proceeds provides significant non -General Fund monies to preserve one of the City's most significant and visible assets — the transportation system. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends adopting the attached resolution approving the Cooperative Funding Agreement, as it will provide a continued revenue stream to be used for preserving the City's transportation system. 2. Alternative Option: The City Council may desire to adjust some terms of this Cooperative Funding Agreement. City staff does not recommend this Alternative Option, as the Cooperative Funding Agreement has been vetted by several agencies already, providing consistency and predictability in the administration of Go Sonoma funds across the local participating jurisdictions and the SCTA. FISCAL IMPACT/FUNDING SOURCE: Starting in FY 2025-26, there will be an increase in revenue to a restricted special revenue fund, which should be created for the purpose of receiving this new revenue, tracking expenditures and/or transfers specifically using this revenue, and tracking interest in this revenue account as these are reporting 2 ITEM NO. 7.I. requirements of the Cooperative Funding Agreement report exhibits. The City Budget will be amended for appropriations of this revenue at a future date. The Go Sonoma Cooperative Agreement requires the City to adhere to the 2023 Go Sonoma Strategic Implementation Plan. Within the plan, similar to the previous quarter cent tax, is a requirement for the local agency to contribute discretionary funding (Such as the General Fund) in order to receive these additional transportation funds. This shall be governed by a Maintenance of Effort (MOE) Policy that ensures public transparency, restricts jurisdictions from supplanting funds, indexes a baseline commitment, and establishes clear compliance and penalties. Department Head Approval Date: 8/19/2024 City Attorney Approval Date: 8/16/2024 Finance Director Approval Date: 8/20/2024 City Manager Approval Date: 8/22/2024 Attachments: 1. Resolution 2. Exhibit A to Resolution: Cooperative Funding Agreement No. G20500EI Between the Sonoma County Transportation Authority ("SCTA") and City of Rohnert Park RESOLUTION NO.2024-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING COOPERATIVE FUNDING AGREEMENT NO. G20500E1 BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY ("SCTA") AND CITY OF ROHNERT PARK FOR GO SONOMA TRANSPORTATION FUNDS WHEREAS, on November 3, 2020, Sonoma County voters approved the 2020 Go Sonoma Act Expenditure Plan and Ordinance ("Go Sonoma") which is an extension of the existing Measure M transportation sales tax, and this measure continues to fund transportation projects including local road maintenance, bike and pathways, traffic and safety and public transportation; and WHEREAS, funding agreements are needed between the local transportation agency, Sonoma County Transportation Authority, and local jurisdictions to provide rules and procedures for spending the sales tax proceeds in accordance with the Go Sonoma Strategic Implementation Plan; and WHEREAS, the Go Sonoma Strategic Implementation Plan provides 8 cities within Sonoma County and the County of Sonoma an annual allocation of sales tax proceeds based on a 50% population/50% road mile formula; and WHEREAS, the Sonoma County Transportation Authority (SCTA) is tasked by Go Sonoma to distribute these funds; and WHEREAS, the City desires to receive Go Sonoma transportation funds for pavement maintenance and rehabilitation, traffic and safety projects, and related projects that preserve the City's transportation system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby find and determine that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute Cooperative Funding Agreement No. G20500E1 between the Sonoma County Transportation Authority and City of Rohnert Park (Exhibit A). DULY AND REGULARLY ADOPTED this 27th day of August 2024. CITY OF ROHNERT PARK Susan H. Adams, Mayor ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2024-074 Page 2 of 2 COOPERATIVE FUNDING AGREEMENT NO. G20500E1 BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY AND CITY OF ROHNERT PARK This Agreement is made and entered into as of April 1, 2025 ("Effective Date") by and between the City of ROHNERT PARK, hereinafter referred to as "CITY" and the SONOMA COUNTY TRANSPORTATION AUTHORITY, hereinafter referred to as "AUTHORITY." RECITALS 1. AUTHORITY adopted that certain 2023 Strategic Implementation Plan that sets forth AUTHORITY'S program and project implementation policies with regard to the use of funds provided under the 2020 Go Sonoma Act Expenditure Plan and Ordinance approved by the voters of Sonoma Countyon November3, 2020 (hereinafter referred to as "Go Sonoma"). The 2023 Strategic Implementation Plan as such plan may be amended from time to time is hereinafter referred to as the "Strategic Implementation Plan." 2. Pursuant to the Strategic Implementation Plan and Go Sonoma, AUTHORITY and CITY desire to enter into a Cooperative Funding Agreement to define a framework to enable the two parties to work cooperatively in allocating funding for local road maintenance and related eligible work as described in the Strategic Implementation Plan (hereinafter "Go Sonoma Roads"). 3. Each partyto theAgreement is a publicagency dulyauthorized and existing underthe laws of the State of California. 4. CITY desires to undertake Go Sonoma Roads projects to maintain existing roads on an as needed basis, and to utilize Go Sonoma funding to help defray costs of those Go Sonoma Roads projects, to the extent such funds have been set aside by the AUTHORITY in the Strategic Implementation Plan for the benefit of the CITY. 5. CITY is authorized in accordance with Section 9 of Article XI of the California Constitution to establish, purchase and operate public works in order to furnish residents with light, water, power, heat, transportation, or means of communication. 6. Pu rsu ant to the Strategic I m p[ementation Plan and Go Sonoma, AUTHORITY is committed to make available quarterlypaymentsto CITYforsuch Go Sonoma Roads Projects based on the formula set forth in Go Sonoma. 7. AUTHORITY is authorized in accordance with §180152 and 180205 of the Local Transportation Authority and Improvement Act (California Public Utilities Code §180000 et seq, hereinafter referred to as the Local Transportation Act") to make contracts and enter into stipulations of any nature whatsoever and to do all acts necessary and convenientfor the full exercise of the powers imposed under the Local Transportation Act for the construction, maintenance improvementand operation of local streets, roads, and highways, and for the construction improvement, and operation of public transit systems. Cooperative Agreement Number G20500E1 City of Rohnert Park Page 1 of 7 NOW, THEREFORE, in consideration of the foregoing, AUTHORITY and CITY do hereby agree as follows: SECTION I CITYAGREES 1. Compliance with Laws. With regard to the Go Sonoma Roads projects, CITY shall at all times comply with all applicable laws of the United States, the State of California, the County, and withal[ applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies now in force and as they maybe enacted, issued,or amended during the term of the Agreement. 2. Records. To allowAUTHORITYto audit all expenditures relating to Go Sonoma Roads projects funded through this Agreement. For the duration of the Go Sonoma Roads Projects funded underthisAgreement, and for five (5)years followingthetermination of this Agreement, CITY shall make available to AUTHORITY a[I records relating to expenses incurred in performance of this Agreement. 3. Reporting Requirements. To provide annual updates on the Go Sonoma Roads Projects to AUTHORITY in the form attached hereto as Exhibit A. SECTION II AUTHORITY AGREES: 1. Allocation of Funding. Consistent with its Strategic Implementation Plan, to make available Go Sonoma fundsto CITYforsuch Go Sonoma Roads Projects (also referred to as "GSR") based on the formula set forth in Go Sonoma. AUTHORITY shall distribute such funds to CITY on a quarterly basis. 2. Notice of Audit. To provide timely notice to CITY if an audit is to be conducted. SECTION III IT IS MUTUALLYAGREED: 1. Term. This Agreementwill remain in effect until discharged as provided in Paragraph 2 or 12 of this Section III. 2. Termination. This Agreement shall be subject to termination as follows: a. a. This Agreement may be canceled by a non -breaching party for breach of any obligation, covenant or condition hereof by the other party, upon notice to the breaching party. With respect to any breach which is reasonably capable of being cured, the breaching party shall have thirty (30) days from the date of the notice to initiate stepsto cure. Ifthe breaching party diligently pursues cure, such partyshall be allowed a reasonable time to cure, not to exceed sixty (60) days from the date of the initial notice, unless a further extension is granted by the non -breaching party. On Cooperative Agreement Number G20500E1 City of Rohnert Park Page 2of7 cancellation, the non -breaching party retains the same rights as a party exercising its right to terminate under the provisions of paragraph 2(b), except that the canceling party also retains any remedy for breach of the whole contract or any unperformed balance. If the Agreement is cancelled by AUTHORITY because CITYhasfailed to meet the reporting or basic operational requirements under Go Sonoma or the Strategic Implementation Plan, AUTHORITY may, at its option, demand repayment of all unexpended funds and funds determined by audit not to have been expended as provided for in this Agreement, with interest accrued thereon as would have accrued had such funds been invested in the Sonoma County Treasury Pool; and, further, to offset such balances due AUTHORITY from any other Go Sonoma funds due CITY. b. By mutual consent of both parties, this Agreement may be terminated at any time. Upon termination bymutual consent, CITYshall repay to AUTHORITY anyunexpended -funds originally provided to CITY under this Agreement, and any interest that has accrued thereon. 3. Indemnity. Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys' fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees. This indemnification obligation shall not be limited in anyway by anylimitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers' compensation acts, disability benefit acts, or other employee benefit acts. 4. Notices. Any notice which may be required under this Agreement shall be in writing, shall be effective when received, and shall be given by personal service, or by certified or registered mail, return receipt requested,to the addresses set forth below, or to such addresses which may be specified in writing to the parties hereto. To CITY Vanessa Garrett, Director of Public Works City of Rohnert Park 600 Enterprise Drive Rohnert Park, CA 94928 (707) 588-2251 vmarin(@rpcity.org To AUTHORITY James R. Cameron, Executive Director 411 King Street Sant Rosa, CA 95405 (707) 565-5373 Email iames.cameron(@scta.ca.gov 5. Additional Acts and Documents. Each party agrees to do all such things and take all such actions, and to make, execute and deliversuch otherdocuments and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of the Agreement. Cooperative Agreement Number G20500E1 City of Rohnert Park Page 3of7 Integration. This Agree men trepresents the entire agreement ofthe parties with respect tothe subject matter hereof. No rep resentations,warranties, inducementsororaI agreements have been made•by any of the parties except as expressly set forth herein, or in otp.er contemporaneous written agreements. 7. Amendment This Agreement may not be changed, modified or rescinded except in writing, signed by all parties hereto,and any attempt at oral modification of this Agreement shall be void and of no effect. 8. Independent Agency. CITY renders its services under this Agreement as an independent agency. None of the CITY's agents or employees shall be agents or employees of the AUTHORITY. 9. Assignment. The Agreement may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party. 10. Successors. This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of the AUTHORITY or CITY as the case may be. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above. 11. Severability. Should any partofthis Agreement be determined to be unenforceable, invalid, or beyond the authorityof either party to enter into or carry out, such determination shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties. 12. Limitation. All obligations of AUTHORITY under the terms of this Agreement are expressly subject to AUTHORITY' s continued authorization to collect and expend the sales tax proceeds provided byGo Sonoma. If for any reason AUTHORITY' s right to collect or expend such sales tax proceeds is terminated or suspended in whole or part, AUTHORITY shall promptly notify CITY, and the parties shall consult on a course of action. If, after twenty five (25) working days, a course of action is hot agreed upon by the parties, this Agreement shall be deemed terminated by mutualconsent; provided,that any future obligation to fund from the date of the notice shall be expressly limited by and subject to (i) the lawful ability of AUTHORITY to expend sales tax proceeds for the purposes of the Agreement; and (ii) the availability, taking into consideration all the obligations of AUTHORITY underall outstanding contracts, agreements to other obligations of AUTHORITY, of funds for such purposes. Cooperative Agreement Number G20500E1 City of Rohnert Park Page 4of7 IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date. CITY OF ROHNERT PARK SONOMA COUNTY TRANSPORTATION AUTHORITY By: By: Susan Hollingsworth Adams, Mayor ATTEST: In Sylvia Lopez Cuevas, City Clerk APPROVED AS TO LEGAL FORM FOR CITY: By: Michelle Marchetta Kenyon, City Attorney Lynda Hopkins, Chair of the Board APPROVED AS TO SUBSTANCE: 0 James R. Cameron, Executive Director 0 Adam Brand, County Counsel Cooperative Agreement Number G20500E1 City of Rohnert Park Page 5of7 COOPERATIVE FUNDING AGREEMENT NO: G20500E1 Between the SONOMA COUNTY TRANSPORTATION AUTHORITY And CITY OF ROHNERT PARK EXHIBIT A FORM OF REPORTING LETTER PROJECT SPONSOR LETTERHEAD Please refer to the Reporting Instructions and Submittal Requirements before sending your completed Annual Reporting Letter to the SCTA. The Annual Reporting Letter is due to the SCTA by September 15. Date Sonoma County Transportation Authority 411 King Street Santa Rosa, CA 95404 Go Sonoma Roads Program (GSR) - Annual Reporting Letter- FY Dear SCTA Chair: The City of / Town of/ County of ___________ is pleased to present information related to Go Sonoma funding for the above referenced program for FY Reported: Go Sonoma Roads allocation expenses in this fiscal year included the following: A. FY Reported Allocations $ B. Unspent Prior Allocations $ C. Interest earned on Unspent Prior Allocations $ D. Total Funding Available in FY Reported $ E. Total Funding Spent in FY Reported $ - F. Total Go Sonoma Rollover to Next FY $ - G. Overlay Program $ H. Maintenance Program $ - I. ITS $ J. Traffic Calming $ K. Other $ L. Total Funding Spent in FY Reported $ - Cooperative Agreement Number G20500E1 City of Rohnert Park Page 6 of 7 Description of Go Sonoma Expenditures on Local Streets Maintenance M. Describe work done with Go Sonoma Roads Funding on such work as overlays, general maintenance, pothole repair, 115, and trattic calming. (►nsert text below table) Street/Road/Location Treated I Total Length I PCI Before/After Please enter any further description of project or work completed here: N. Describe how multimodal needs were considered? Report on Public Information Requirements 0. Did you display the Go Sonoma logo on signs at the construction site or on vehicles? Please enclose picture. P. Did you provide digital pictures of projects before, during and after construction? Q. Did you identify Go Sonoma on your web site? Please provide link. R. Did you include SCTA and Go Sonoma in any public outreach/engagement? S. Please Identify Go Sonoma funding benefits and discuss how Go Sonoma funds assisted in delivering your program. T. Has there been a change in yourtotal road miles in the Pavement Management Program? Please explain. To meet our reporting requirements, we are submitting an original signed copy on our letterhead. We have emailed an electronic copy to the SCTA. We have sent electronic format photographs in jpeg file format. If you have any questions regarding this program information, please contact: Name: Phone: Email: Sincerely, SIGNATURE REQUIRED Name Title (City Manager, Public Works Director, District Director) Cooperative Agreement Number G20500E1 City of Rohnert Park Page 7of7 Meeting Date: Department: Submitted By: Prepared By: Agenda Title: Mission Statement ITEM NO. A.A. "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT August 27, 2024 City Administration Marcela Piedra, City Manager Kevin King, Sr. Management Analyst Receive Background Information on Microenterprise Home Kitchen Operations (MEHKOs) and Provide Direction on Next Steps RECOMMENDED ACTION: Provide staff with direction and/or guidance should the County of Sonoma pass an ordinance and/or a resolution to opt into California's Health Code on microenterprise home kitchen operations (MEHKOs), which would allow the County of Sonoma Department of Health Services to permit MEHKOs within all incorporated and unincorporated areas of the county. BACKGROUND: In 2018, California passed Assembly Bill (AB) 626—later amended with AB 377 (2019) and AB 1325 (2023)—that would allow MEHKOs to operate and be permitted and regulated under a jurisdiction's established health department. AB 626 allowed for each jurisdiction's health department, which generally are run at the county level, to choose to opt in to the program As defined by the state, A MEHKO is a small-scale restaurant (dine -in, take-out, or delivery) operated by a resident in a private home. MEHKOs differ from commercial kitchens and restaurants mainly in how they are limited. The operator of MEHKOs must be a resident of the private home operating as a MEHKO; hold a food safety manager certification; and have the operation be their primary residence (second homes, vacation homes and motor homes do not qualify) unless the residence is leased or rented, then the property owner will be required to approve the use. Operators can have no more than one employee working in the facility in addition to family and household members, and any individual working in the MEHKO must obtain a food handler card. The property where a MEHKO is operating is not allowed to have any outdoor signage and must adhere to local noise ordinances, in addition to maintaining standards by the health department, to maintain their permit, which is reviewed annually. Food prepared at a MEHKO must be cooked and served on the same day and must occur in the kitchen of the residence with no auxiliary kitchens added. Meals can be consumed on site, picked up or delivered through an employee or intermediary registered with the California Department of Public Health. Third party delivery services, catering, resale and sales from food trucks or carts are generally prohibited. To mitigate commercial production of food, MEHKOs are limited to no more than 30 meals per day and 90 meals per week, with gross annual sales maxed at $100,000 annually. Like any commercial restaurant, MEHKOs are expected to self -report and be on an honor system to operate under these limits. In addition, City staff will pursue that each MEHKO within City limits obtain a business license ITEM NO. 8.A. as a home business, and staff is exploring how to adjust code in order to accommodate this new home business type. At this time 15 jurisdictions statewide have opted into the MEHKOs program (Alameda, Amador, Imperial, Lake, Monterey, Riverside, San Diego, San Mateo, Santa Barbara, Santa Clara, Sierra, Solano, Los Angeles [starting in 2025, excludes the Cities of Pasadena, Long Beach, and Vernon], and the City of Berkeley); and 16 jurisdictions are currently considering a MEHKO program (City of Vernon, Mariposa, Inyo, Trinity, Tehama, Mendocino, Nevada, Marin, Santa Cruz, City of Long Beach, Contra Costa, Sonoma, Fresno, Mono, Humboldt and El Dorado). MEHKOs are regulated by a jurisdiction's health department, which would make the Sonoma County Department of Health the main permitting authority for any MEHKO in Rohnert Park; however, as they are defined as a restaurant, the City could pursue that any MEHKO operating within city limits obtain a business license. The County of Sonoma received $138,015 grant (AB 178 MEHKO Assistance Grant) for the purposes of developing a MEHKO program, with monies to go toward development, outreach, offsetting permits fees, and enforcement. With that grant, Sonoma County Department of Health Services has informed the City that it intends to bring the topic before the Sonoma County Board of Supervisors by October 2024, with the potential for the Board to opt into an ordinance or resolution to allow MEHKOs in Sonoma County. ANALYSIS: There is a spectrum of directions that this proposed county ordinance may move forward, which presents City staff and City Council with a myriad of ways to address MEHKOs within Rohnert Park. For the purposes of this report, we will keep the scope within what has been proposed and our authority at the City level to address those proposals. One of the benefits that MEHKOs directly address is that they provide restaurant entrepreneurs a low- cost, low -risk entry into the hospitality space and in providing their own unique restaurant experience, without the risk of great financial peril and high costs —ongoing and upfront —to open and run a commercial restaurant. For example, according to records in Costar as of Aug. 1, 2024, the asking rent for all commercial spaces in Rohnert Park is approximately $23 per year per square foot (note: this includes all commercial space, not just those set up for restaurants), meaning a 1000 sq. ft. restaurant would cost $23,000 per annum and about $1916, though leases can range from 3 years to 5 years ($69,000 to $115,000 in total). That is solely to rent the space and does not include any startup or ongoing costs (commercial equipment, tables, cleaning items, food, inventory, salary, employee benefits, etc.). Operating as a MEHKO allows a restaurant entrepreneur to test out their offerings while eliminating the costs for rent and equipment, as well as for limiting exposure to employee salary if they choose to operate solely as residents of their homes. All told, under the most cost prohibitive model, the costs would be limited to furniture, utensils, ingredients, utilities, and cleaning supplies. The challenges, from the city and neighborhood standpoint, stem from the potential nuisances of these establishments. Those nuisances take the form of signage, noise, crowding, traffic, parking issues, and garbage overflow, among others. It's important to note that signage of any kind is not permitted under the law. Noise, garbage, and crowding are overseen by the city's own nuisance laws, including the City's "party ordinance" (Ord 951), leaving parking as the main potential challenge area at this time, though the areas of the city covered by residential parking permits have some enforceable tools at hand. As the state law is written, only city noise ordinances may impact a MEHKO's keeping of a 2 ITEM NO. 8.A. permit from the health department; all other nuisance violations would fall solely as a responsibility of a residence and not the MEHKO. City staff spoke with counties where MEHKOs are allowed and noticed interesting statistics and reoccurring anecdotes. The first is that statistically, one MEHKO exists per approximately 30,000 people in each county surveyed. The second is that no code violations were found for any permitted MEHKOs of the counties surveyed. The majority of MEHKOs were small outfits —situated mostly in more rural portions of each jurisdiction —that rarely, if ever, hit 90 meals per week or the $100,000 in gross receipts. The major concern among the counties were unpermitted MEHKOs, most of which operated prior to the jurisdictions opting in. If anything, the permit process gave these jurisdictions, and the cities they were in, some level of capability in identifying them. The belief among the counties is that restrictions put in place by AB 626 and the direction of a county ordinance would mitigate those nuisance effects, specifically by not allowing operations to create chains or franchises, as well as the profit limits subscribed in the state law itself: (1) 90 meals per week (and 30 meals per day) maximum; (2) $100,000 ceiling gross receipts ($150,000 if providing food for carts); (3) one permit per MEHKO; and (4) MEHKOs not being allowed to act as wholesalers. One needs to look at the maximum number of meals allowed per day (30) and the maximum number allowed per week (90) as creating some traffic mitigation on its own. The per day maximum tends to limit the number of tables served to about 8 to 15 per day. One can assume that car visits would be about in line with this number. For a point of reference, at home child care facilities allow a maximum of 12 children, which would estimate out to about 20 to 24 care visits to those centers each day. The maximum per week limit (90) will force the restaurant to operate for a limited number of times and days or limited number of tables to serve per week. In addition, the allowable gross amount ($100,000) aids in these meal limits. These three limits combined push the MEHKO owner into a specific calculation to try to maximize cost. For example, should a restaurant target serving 90 meals per week for 52 weeks, the most they could profit per meal is $21.37. The equipment involved, which is intended to be standard home kitchen equipment, is also expected to mitigate large crowds for food service and large amounts of food being made, as well as waste, including grease. The input from other counties who have approved MEHKOs as a use, is that grease disposal will not reach commercial levels, and thus, not pose a risk; however, the City anticipates that County outreach efforts will include information proper grease disposal at home, and we will work with all parties to ensure each MEHKO understands waste and disposal guidelines. The challenge for staff, and the reason we have moved this before Council, is timing. Should the County opt in to a MEHKOs program by October 2024, a start date of the program would come potentially as soon as one month after passing the Board of Supervisors. Rather than attempt to make changes to city ordinances and code within such a short window of time —which could stir confusion —staff is coming to Council now to gain some guidance on how to approach this new type of home business. Should the county opt in, the City will likely need to explore how MEHKOs fit in with our Home Business requirements, how to amend zoning laws to be in line with county and state laws, review parking requirements in residential designated areas, examine potential zoning changes to residential neighborhood to align with state law, among others. Staff has researched the subject and is coming before council to request guidance on next steps. Some next steps include but are not limited to: 1. Does City Council broadly support or oppose MEHKOs? ITEM NO. A.A. 2. Should the County opt in, then should City staff: a. Explore amending portions of the zoning code to align with applicable state law regarding MEHKOs. Starting with, but not limited to, changes in home businesses (17.07.020 — Footnotes) b. Examine parking and traffic impacts and potential mitigation for residential neighborhoods? c. How would MEHKOs interact with event permits in residential neighborhoods? d. Other concerns or topics of discussion? 3. Or, with this information, does City Council prefer tabling the discussion for a later time: after the county ordinance is passed and established? ENVIRONMENTAL ANALYSIS: Receiving this presentation is not a project under the California Environmental Quality Act ("CEQA"). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: MEHKOs target long term Financial Stability and Community Quality of Life. OPTIONS CONSIDERED: Staff has researched the subject and is coming before council to request guidance on next steps. Some next steps include but are not limited to: 1. Does City Council broadly support or oppose MEHKOs? 2. Should the County opt in, then should City staff: a. Explore amending portions of the zoning code to align with applicable state law regarding MEHKOs. Starting with, but not limited to, changes in home businesses (17.07.020 — Footnotes) b. Examine parking and traffic impacts and potential mitigation for residential neighborhoods c. Other concerns or topics of discussion? 3. Or, with this information, does City Council prefer tabling the discussion for a latter time amd after the county ordinance is passed and established FISCAL IMPACT/FUNDING SOURCE: Fiscal impacts at this time are unknown. Staff anticipates more calls regarding nuisance and code enforcement, as well as time and resources needed for outreach. Finance Approval Date: N/A Human Resources Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 08/19/2024 Attachments: 1. Full text of California Health and Safety Code (HSC), Division 104 (Environmental Health), Part 7 (California Retail Food Code), Chapter 2 (Definitions) 2. Full text of California Health and Safety Code (HSC), Division 104 (Environmental Health), Part 7 (California Retail Food Code), Chapter 11.6 (Microenterprise Home Kitchen Operation) .19 d LEGISLATIVE fNFORMATIQN Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites Code: HSC Section: 113825. Search Q up^ << Previous Next >> cross-reference chaptered bills PDF I Add To My Favorites Search Phrase: Highlight HEALTH AND SAFETY CODE - HSC DIVISION 104. ENVIRONMENTAL HEALTH [106500 - 119406] ( Division 104 added by Stats. 1995, Ch. 415, Sec. 6.) PART 7. CALIFORNIA RETAIL FOOD CODE [113700 - 114437] ( Part 7 repealed and added by Stats. 2006, Ch. 23, Sec. 2.) CHAPTER 2. Definitions [113728 - 113941] ( Chapter 2 added by Stats. 2006, Ch. 23, Sec. 2. ) 113825. (a) "Microenterprise home kitchen operation" means a food facility that is operated by a resident in a private home where food is stored, handled, and prepared for, and may be served to, consumers, and that meets all of the following requirements: (1) The operation has no more than one full-time equivalent food employee, not including a family member or household member. (2) Food is prepared, cooked, and served on the same day. (3) Food is consumed onsite at the microenterprise home kitchen operation or offsite if the food is picked up by the consumer or delivered within a safe time period based on holding equipment capacity. (4) Food preparation does not involve processes that require a HACCP plan, as specified in Section 114419, or the production, service, or sale of raw milk or raw milk products, as defined in Section 11380 of Title 17 of the California Code of Regulations. (5) The service and sale of raw oysters is prohibited. (6) The production, manufacturing, processing, freezing, or packaging of milk or milk products, including, but not limited to, cheese, ice cream, yogurt, sour cream, and butter, is prohibited. (7) Food preparation is limited to no more than 30 individual meals per day, or the approximate equivalent of meal components when sold separately, and no more than 90 individual meals, or the approximate equivalent of meal components when sold separately, per week. The local enforcement agency may decrease the limit of the number of individual meals prepared based on food preparation capacity of the operation, but shall not, in any case, increase the limit of the number of individual meals prepared. (8) The operation has no more than one hundred thousand dollars ($100,000) in verifiable gross annual sales, as adjusted annually for inflation based on the California Consumer Price Index. (9) The operation only sells food directly to consumers and not to any wholesaler or retailer. For purposes of this paragraph, the sale of food prepared in a microenterprise home kitchen operation through the internet website or mobile application of an internet food service intermediary, as defined in Section 114367.6, is a direct sale to consumers. An operation that sells food through the internet website or mobile application of an internet food service intermediary shall consent to the disclosures specified in paragraphs (6) and (7) of subdivision (a) of Section 114367.6. (b) "Microenterprise home kitchen operation" does not include either of the following: (1) A catering operation. (2) A cottage food operation, as defined in Section 113758. (c) For purposes of this section, "resident of a private home" means an individual who resides in the private home when not elsewhere for labor or other special or temporary purpose. (d) For purposes of this section, "meal" means the amount or quantity of food that is intended to be consumed by one customer in one sitting. A meal may include one or more of any of the following: (1) A main dish. (2) Appetizers. (3) Side dishes. (4) Beverages. (5) Baked goods. (6) Desserts. (Amended by Stats. 2023, Ch. 101, Sec. 1. (AB 1325) Effective July 21, 2023.) LEGi I Q*PISLATIVE INFORMATION i[r Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites r� Code: Select Code Section: 1 or 2 or 1001 Search Up^ Add To My Favorites HEALTH AND SAFETY CODE - HSC DIVISION 104. ENVIRONMENTAL HEALTH [106500 - 119406] ( Division 104 added by Stats. 1995, Ch. 415, Sec. 6. ) PART 7. CALIFORNIA RETAIL FOOD CODE [113700 - 114437] ( Part 7 repealed and added by Stats. 2006, Ch. 23, Sec. 2.) CHAPTER 11.6. Microenterprise Home Kitchen Operation [114367 - 114367.6] ( Chapter 11.6 added by Stats. 2018, Ch. 470, Sec. 6. ) 114367. The governing body of a city, county, or city and county that is designated as the enforcement agency, as defined in Section 113773, may authorize, by ordinance or resolution, within its jurisdiction the permitting of microenterprise home kitchen operations in accordance with this chapter. If a governing body of a city, county, or city and county authorizes the permitting of microenterprise home kitchen operations, the authorization shall apply to all areas within its jurisdiction, including being applicable to all cities within a county that authorizes microenterprise home kitchen operations, regardless of whether each city located within the jurisdiction of the county separately authorizes them. (Repealed and added by Stats. 2019, Ch. 536, Sec. 3. (AB 377) Effective October 7, 2019.) 114367.1. (a) A microenterprise home kitchen operation, as defined in Section 113825, shall be considered a restricted food service facility for purposes of, and subject to all applicable requirements of, Chapter 1 (commencing with Section 113700) to Chapter 9 (commencing with Section 114265), inclusive, and Chapter 13 (commencing with Section 114380), except as otherwise provided in this chapter. (b) A microenterprise home kitchen operation shall be exempt from all of the following provisions: (1) Handwashing facilities requirements, as required in Section 113953, provided that a handwashing sink is supplied with warm water and located in the toilet room and supplied, as specified in Section 113953.2. (2) Any provision in this part relating to sinks, warewashing machines, and manual or machine sanitation, including, but not limited to, Sections 114099, 114099.2, 114099.4, 114101.1, 114101.2, 114103, 114107, 114123, 114125, 114163, and 114279, provided that all of the following conditions are met: (A) Utensils and equipment are able to be properly cleaned and sanitized. (B) The sink in a microenterprise home kitchen operation has hot and cold water and is fully operable. (C) If a dishwasher is used, it shall be operated in accordance with the manufacturer's specifications. (3) Prohibition on the presence of persons unnecessary to the food facility operation in the food preparation, food storage, or warewashing areas, as specified in Section 113945.1, provided that the permitholder takes steps to avoid any potential contamination to food, clean equipment, utensils, and unwrapped single -service and single - use articles and prevents a person suffering from symptoms associated with acute gastrointestinal illness or person known to be infected with a communicable disease that is transmissible through food to enter the food preparation area while food is being prepared as part of a microenterprise home kitchen operation. (4) No smoking sign posting requirements, as specified in Section 113978. (5) Limitations on employee consumption of food, drink, or tobacco outside of designated areas, as specified in Sections 113977 and 114256, provided that the permitholder takes steps to avoid any potential contamination to food, clean equipment, utensils, and unwrapped single -service and single -use articles and prevents a person suffering from symptoms associated with acute gastrointestinal illness or person known to be infected with a communicable disease that is transmissible through food to enter the food preparation area while food is being prepared as part of a microenterprise home kitchen operation. (6) Limitations on consumer access to the food facility through food preparation areas, as specified in Section 113984.1, provided that the permitholder takes steps to avoid any potential contamination to food, clean equipment, utensils, and unwrapped single -service and single -use articles and prevents a person suffering from symptoms associated with acute gastrointestinal illness or person known to be infected with a communicable disease that is transmissible through food to enter the food preparation area while food is being prepared as part of a microenterprise home kitchen operation. (7) Display guard, cover, and container requirements, as specified in Section 114060, provided that any food on display that is not protected from the direct line of a consumer's mouth by an effective means is not served or sold to any subsequent consumer. (8) Requirements to provide clean drinking cups and tableware for second portions and beverage refills, as specified in Section 114075. (9) Requirements pertaining to the characteristics and certification of utensils and equipment, as specified in Sections 114130 and 114139, provided that utensils and equipment are designed to retain their characteristic qualities under normal use conditions. (10) Requirements pertaining to the characteristics, construction, and multiuse of food -contact and nonfood - contact surfaces, as specified in Sections 114130.3 and 114130.4, provided that food contact surfaces are smooth, easily cleanable, and in good repair. (11) Requirements pertaining to the characteristics, construction, and disassembly of clean in place (CIP) equipment, as specified in Section 114130.5. (12) Limitations on the use of wood as a food contact surface and in connection with other equipment, as specified in Section 114132, provided that hard maple or equivalent wood is approved for use in direct contact with food during preparation. (13) Any provision in this part relating to ventilation, including, but not limited to, Article 2 (commencing with Section 114149) of Chapter 6, provided that gases, odors, steam, heat, grease, vapors, and smoke are able to escape from the kitchen. (14) Requirements that cold or hot holding equipment used for potentially hazardous food be equipped with integral or permanently affixed temperature measuring device or product mimicking sensors, as specified in subdivision (c) of Section 114157. (15) Requirements pertaining to the installation of fixed, floor -mounted, and table -mounted equipment, as specified in Section 114169. (16) Dedicated laundry facility requirements, as specified in Section 114185.5, provided that linens used in connection with the microenterprise home kitchen operation shall be laundered separately from the household and other laundry. (17) Requirements pertaining to water, plumbing, drainage, and waste, as specified in Sections 114193, 114193.1, and 114245.7. (18) Any requirement that a microenterprise home kitchen operation have more than one toilet facility or that access to the toilet facility not require passage through the food preparation, food storage, or utensil washing areas, including, but not limited to, the requirements specified in Sections 114250 and 114276. (19) Light intensity, light source, and lightbulb requirements, as specified in Sections 114252 and 114252.1, provided that food preparation areas are well lighted by natural or artificial light whenever food is being prepared. (20) Requirements to provide and use lockers, storage facilities, and designated dressing areas, and that food facility premises be free of litter and items that are unnecessary to the operation, as specified in Sections 114256.1 and 114257.1, provided that personal effects and clothing not ordinarily found in a home kitchen are placed or stored away from food preparation areas and dressing takes place outside of the kitchen. (21) Limitations on the presence and handling of animals, such as domestic, service, or patrol animals, as specified in Sections 114259.4 and 114259.5, provided that all animals are kept outside of the kitchen during food service and preparation. (22) Requirements pertaining to floor, wall, and ceiling surfaces, as specified in Sections 114268, 114269, and 114271, provided that the floor, wall, and ceiling surfaces of the kitchen, storage, and toilet areas are smooth, of durable construction, and easily cleanable with no limitations on the use of wood, tile, and other nonfiber floor surfaces ordinarily used in residential settings. (23) Any local evaluation or grading system for food facilities, as authorized by Section 113709. (24) All prohibitions and limitations on the use of a kitchen in a private home as a food facility, including, but not limited to, prohibitions and limitations specified in Section 114285, provided that food is not prepared in designated sleeping quarters. Open kitchens adjacent to living and sleeping areas, kitchens in efficiency, studio, and loft -style residences, and kitchens without doors at all points of ingress and egress may be used in microenterprise home kitchen operations. (25) Planning and permitting provisions of Sections 114380 and 114381.2. (c) A microenterprise home kitchen operation may operate an open-air barbecue or outdoor wood -burning oven, pursuant to the requirements of Section 114143. (d) The operator of a microenterprise home kitchen operation shall successfully pass an approved and accredited food safety certification examination, as specified in Section 113947.1. (e) Any individual, other than the operator, who is involved in the preparation, storage, or service of food in a microenterprise home kitchen operation shall be subject to the food handler card requirements specified in Section 113948. (f) A microenterprise home kitchen operation shall only offer for sale or sell food that was prepared during a food demonstration or preparation event to a consumer who was present at that food demonstration or preparation event. (Amended by Stats. 2019, Ch. 536, Sec. 4. (AB 377) Effective October 7, 2019.) 114367.2. (a) A microenterprise home kitchen operation shall not be open for business unless it has obtained a permit issued from the enforcement agency. (b) The department shall post on its internet website the requirements for the permitting of a microenterprise home kitchen operation, pursuant to this chapter and any ordinance, resolution, or rules adopted by any city, county, or city and county, that has authorized the permitting of microenterprise home kitchen operations, which shall be written at a high school level. (c) The applicant shall submit to the enforcement agency written standard operating procedures that include all of the following information: (1) All food types or products that will be handled. (2) The proposed procedures and methods of food preparation and handling. (3) Procedures, methods, and schedules for cleaning utensils, equipment, and for the disposal of refuse. (4) How food will be maintained at the required holding temperatures, as specified in Section 113996, pending pickup by consumer or during delivery. (5) Days and times that the home kitchen may potentially be utilized as a microenterprise home kitchen operation. The stated days and times are not binding on the permitholder and shall be used for information purposes only. (d) (1) The enforcement agency shall issue a permit after an initial inspection has determined that the proposed microenterprise home kitchen operation and its method of operation comply with the requirements of this chapter. (2) An enforcement agency shall not require a microenterprise home kitchen operation to comply with food safety requirements that are different from, or in addition to, the requirements of this chapter. (e) For purposes of permitting, the permitted area includes the home kitchen, onsite consumer eating area, food storage, utensils and equipment, toilet room, janitorial or cleaning facilities, and refuse storage area. Food operations shall not be conducted outside of the permitted areas. (f) An enforcement agency may require a microenterprise home kitchen operation to renew its permit annually. (g) A permit, once issued, is nontransferable. A permit shall be valid only for the person and location specified by that permit, and, unless suspended or revoked for cause, for the time period indicated. (h) The permit, or an accurate copy thereof, shall be retained by the operator onsite and displayed at all times the microenterprise home kitchen operation is in operation. (i) An enforcement agency may collect a fee for the issuance of a permit pursuant to this chapter in an amount that does not exceed the reasonable administrative costs by the enforcement agency in issuing the permit. (Amended by Stats. 2019, Ch. 536, Sec. 5. (AB 377) Effective October 7, 2019.) 114367.3. (a) Notwithstanding any other law, a microenterprise home kitchen operation shall only be subject to the three following types of inspections by the enforcement agency: (1) A routine inspection for the purpose of allowing the enforcement agency to observe the permitholder engage in the usual activities of a microenterprise home kitchen operation, including, but not limited to, active food preparation. The enforcement agency shall provide notice to a permitholder before a routine inspection and shall conduct the routine inspection at a mutually agreeable date and time. A microenterprise home kitchen operation shall not be subject to more than one routine inspection within 12 months. This paragraph shall not be deemed to require the enforcement agency to conduct a routine inspection. (2) An investigation inspection for the purpose of allowing the enforcement agency to perform an inspection when the enforcement agency has just cause that adulterated or otherwise unsafe food has been produced or served by the microenterprise home kitchen operation or that the permitholder has otherwise violated this part. One or more consumer complaints may constitute just cause for an investigation inspection. The enforcement agency shall provide notice to a permitholder before an investigation inspection and shall conduct the investigation inspection at a mutually agreeable date and time. (3) An emergency inspection for the purpose of allowing the enforcement agency to perform a limited inspection when the enforcement agency has just cause that the microenterprise home kitchen operation poses a serious hazard or immediate threat to public health. To the extent that notice of an emergency inspection is reasonable under the circumstances, the enforcement agency shall provide notice to a permitholder before an emergency inspection. The scope of emergency inspection shall be limited in duration and scope to address the facts giving just cause that the microenterprise home kitchen operation poses a serious hazard or immediate threat to public health. (b) The enforcement agency shall only inspect the permitted area of the microenterprise home kitchen operation for the purpose of enforcing or administering this part. (c) The enforcement agency may seek recovery from a microenterprise home kitchen operation of an amount that does not exceed the enforcement agency's reasonable costs of inspecting the microenterprise home kitchen operation for compliance with this part if the microenterprise home kitchen operation is found to be in violation of this part. (Repealed and added by Stats. 2019, Ch. 536, Sec. 7. (AB 377) Effective October 7, 2019.) 114367.4. (a) (1) A city, county, or city and county shall not prohibit the operation of, require a permit to operate, require a rezone of the property for, or levy any fees on, or impose any other restriction on, a microenterprise home kitchen operation in any residential dwelling for zoning purposes. A microenterprise home kitchen operation shall be a permitted use of residential property in any residential dwelling for zoning purposes if the microenterprise home kitchen operation complies with both of the following criteria: (A) Abstain from posting signage or other outdoor displays advertising the microenterprise home kitchen operation. (B) Be in compliance with applicable local noise ordinances. (2) This subdivision does not supersede or otherwise limit the investigative and enforcement authority of the city, county, or city and county with respect to violations of its nuisance ordinances. (b) The use of a residence for the purposes of a microenterprise home kitchen operation shall not constitute a change of occupancy for purposes of the State Housing Law (Part 1.5 (commencing with Section 17910) of Division 13), or for purposes of local building and fire codes. (c) A microenterprise home kitchen operation shall be considered a residence for the purposes of the State Uniform Building Standards Code and local building and fire codes. (Amended by Stats. 2019, Ch. 497, Sec. 170. (AB 991) Effective January 1, 2020.) 114367.5. (a) A person delivering food on behalf of a microenterprise home kitchen operation with a permit issued pursuant to Section 114367.2 shall be an employee of the microenterprise home kitchen operation or a family member or household member of the permitholder. (b) (1) Except as provided in paragraph (2), food produced in a microenterprise home kitchen operation shall not be delivered by a third -party delivery service. (2) (A) Food produced in a microenterprise home kitchen operation may be delivered by a third -party delivery service to an individual who has a physical or mental condition that is a disability which limits the individual's ability to access the food without the assistance of a third -party delivery service. (B) A microenterprise home kitchen operation or an internet food service intermediary that offers or facilitates food delivery pursuant to subparagraph (A) shall do all of the following: (i) Record and maintain a record of the number and dates of food deliveries made pursuant to subparagraph (A). A microenterprise home kitchen operation shall make the record available to an enforcement agency pursuant to any inspection authorized pursuant to Section 114367.3. An internet food service intermediary shall make the record available to an enforcement agency upon request. (ii) Clearly and conspicuously post on its internet website or mobile application alongside any mention of third -party delivery options a notice that a third -party delivery service is prohibited from delivering food except to an individual who has a physical or mental condition that is a disability which limits the individual's ability to access the food without the assistance of a third -party delivery service. (C) Food delivery by a third -party delivery service pursuant to subparagraph (A) does not apply to dine -in meals sold for consumption on the premises of a microenterprise home kitchen or to cooking classes or demonstrations. (Amended by Stats. 2019, Ch. 536, Sec. 8. (AB 377) Effective October 7, 2019.) 114367.6. (a) An internet food service intermediary that lists or promotes a microenterprise home kitchen operation on its internet website or mobile application shall meet all of the following requirements: (1) Be registered with the department. A registration, once issued, is nontransferable. A registration shall be valid only for the person and type of business specified by that registration, and unless suspended or revoked for cause by the department. (2) Prior to the listing or publication of a microenterprise home kitchen operation's offer of food for sale, clearly and conspicuously post on its internet website or mobile application the requirements for the permitting of a microenterprise home kitchen specified in this chapter, which shall be written at the high school level and be provided by the department. (3) Clearly and conspicuously post on its internet website or mobile application the fees associated with using its platform and fees associated with third -party delivery service pursuant to paragraph (2) of subdivision (b) of Section 114367.5 in a manner that allows both the consumer and the microenterprise home kitchen operation to see and understand the amount being charged for the services provided by the internet food service intermediary. The internet food service intermediary shall notify the microenterprise home kitchen operation of any changes to these fees exceeding a 2-percent increase in writing and no later than one month before the changes take effect. (4) Clearly and conspicuously post on its internet website or mobile application whether or not it has liability insurance that would cover any incidence arising from the sale or consumption of food listed or promoted on its internet website or mobile application. (5) Provide a dedicated field on its platform for a microenterprise home kitchen operation to post the permit number and the name of the enforcement agency that issued the permit. (6) Clearly and conspicuously post on its internet website or mobile application how a consumer can contact the internet food service intermediary through its internet website or mobile application if the consumer has a food safety or hygiene complaint and a link to the department's internet website that contains information for how to file a complaint with the enforcement agency. (7) Submit the name and permit number of a microenterprise home kitchen operation to the enforcement agency that issued the permit to the microenterprise home kitchen operation if the internet food service intermediary receives, through its internet website or mobile application, three or more unrelated individual food safety or hygiene complaints in a calendar year from consumers that have made a purchase through its internet website or mobile application. The internet food service intermediary shall submit this information to the enforcement agency within two weeks of the third complaint received. (8) If it is notified by the enforcement agency of significant food safety related complaints from a verified consumer that has made a purchase through its internet website or mobile application, submit to the enforcement agency the name and permit number of the microenterprise home kitchen operation where the food was purchased, and a list of consumers who purchased food on the same day from that microenterprise home kitchen operation through its internet website or mobile application. (9) Prior to the listing or publication of a microenterprise home kitchen operation's offer of food for sale, obtain consent from the microenterprise home kitchen operation to make the disclosures to government entities required pursuant to this section. (10) Shall not permit the use of the word "catering" or any variation of that word in a listing or publication of a microenterprise home kitchen operation's offer of food for sale. (11) Shall not use, or knowingly facilitate the use of, a third -party delivery service for food produced by the microenterprise home kitchen operation, except as authorized pursuant to paragraph (2) of subdivision (b) of Section 114367.5. (b) For purposes of this chapter, an "internet food service intermediary" means an entity that provides a platform on its internet website or mobile application through which a microenterprise home kitchen operation may choose to offer food for sale and from which the internet food service intermediary derives revenues, including, but not limited to, revenues from advertising and fees for services offered to a microenterprise home kitchen operation. Services offered by an internet food service intermediary to a microenterprise home kitchen operation may include, but are not limited to, allowing a microenterprise home kitchen operation to advertise its food for sale and providing a means for potential consumers to arrange payment for the food, whether the consumer pays directly to the microenterprise home kitchen operation or to the internet food service intermediary. Merely publishing an advertisement for the microenterprise home kitchen operation or food cooked therein does not make the publisher an internet food service intermediary. (c) (1) A microenterprise home kitchen operation that advertises to the public, including, but not limited to, advertising by website, internet, social media platform, newspaper, newsletter, or other public announcement, shall include all of the following within the advertisement: (A) Name of the enforcement agency that issued the permit. (B) Permit number. (C) Statement that the food prepared is "Made in a Home Kitchen" in a clear and conspicuous font and location within a written advertisement and an audible and comprehensible manner in a verbal advertisement. (2) A microenterprise home kitchen operation shall not use the word "catering" or any variation of that word in an advertisement relating to the microenterprise home kitchen operation's offer of food for sale. (Amended by Stats. 2019, Ch. 536, Sec. 9. (AB 377) Effective October 7, 2019.) Microenterprise Home Kitchen Operations (MEHKOs) COUNCIL SENIOR ANALYST California Assembly Bills (AB) 626, 377, and 1325 Added/modified California Health and Safety Code (HSC) Chapter 11.6 A Microenterprise Home Kitchen Operation (MEHKO) is a small-scale restaurant (dine -in, take-out, or delivery) operated by a resident in a private home. Assembly Bills 626 (2018), 377 (2019) and 1325 (2023) establish the regulations for MEHKOs through California Health and Safety Code (HSC). The HSC code allows the County to "opt in" by ordinance or resolution, which allows permitting of MEHKOs within both the unincorporated Sonoma County and in its cities. Cities cannot opt out and cannot limit MEHKOs through zoning. If the County opts in, MEHKOs are permitted by -right in all of Sonoma County by the Sonoma County Department of Health Services. A MEHKO, CMFO, and/or CFO A Microenterprise Home Kitchen Operation (MEHKO) is a small-scale restaurant (dine -in, delivery, or take-out) operated by a resident in a private home. A Compact Mobile Food Operation (CMFO) is a mobile food facility that operates from an individual or from a pushcart, stand, display, pedal -driven cart, wagon, showcase, rack, or other nonmotorized unenclosed conveyance that can be approved to sell packaged food or conduct limited food preparation. Cottage Food Operators (CFOs) use their home kitchen to make, sell, and give away certain low -risk foods that do not require refrigeration. Class A Cottage Food Operators may sell directly to their customers (direct sales) within California. They must complete a self -certification registration checklist with Environmental Health Services. Class B Cottage Food Operators may sell directly to their customers (direct sales) within California and may also sell to restaurants or retail facilities (indirect sales) within the County in which they hold their Cottage Food permit. MEHKOs Economic Benefits MEHKOs provide home -based business opportunities for those with limited access to capital and lower barriers for entry to disadvantaged persons wishing to start a food related business. MEHKOs increase community access to healthy food, offering cultural and regional foods that may not be available locally. The California Legislature found that many of these small-scale businesses already exist. Less restrictive regulation will provide better food safety oversight, the opportunity for tax collection, and a legal path to stabilizing the sector. Offers new path to solve the challenge of the inexperienced restaurant owner who is seeking capital to open a commercial enterprise. am- MEHKO Requirements Operator must be a resident of the private home operating as a MEHKO and hold a food safety manager certification. The MEHKO must operate at the primary residence of the permit holder. Second homes, vacation homes and motor homes do not qualify. If the residence is leased or rented, the resident would need the property owner to approve the use and ensure the operation does not violate the terms of their lease. No more than one employee may work in the facility in addition to family and household members. Any individual working in the MEHKO must obtain a food handler card. MEHKO Requirements (con t.) Food must be prepared, cooked, and served the same day. Food preparation must occur in the kitchen of the residence with no auxiliary kitchens added. No commercial food equipment —for storage, preparation, etc. —may be used on site. No outdoor signage is allowed. Sales limited to no more than 30 meals per day or 90 meals per week with gross annual sales limited to $100,000 annually. Meals can be consumed on site, picked up, or delivered through an employee or intermediary registered with California Department of Public Health (CDPH). Third party delivery services, catering, resale, and sales from food trucks or carts may be prohibited. Definition of a meal A "meal" means the amount or quantity of food that is intended to be consumed by one customer in one sitting. A meal may include one or more of any of the following: 1. A main dish 2. Appetizers I Side dishes 4. Beverages 5. Baked goods 6. Desserts Health and Safety Code Limitations MEHKOs are exempted from several health and safety requirements that apply to other rests u ra nts: A dedicated handwashing sink is not required in the kitchen area Separate dishwashing/preparation sinks are not required Ventilation and hoods are not required to meet restaurant fire and safety standards Animals are not excluded in cooking areas ADA requirements are not applicable Regulatory Authority Environmental Health: One routine inspection in a 12-month period. Must be scheduled with the operators at a time convenient to them. Additional scheduled inspections in response to a complaint or an emergency Exempt from placarding/grading system Permit to be renewed annually Partner Agencies (Code Enforcement, City, Police and Fire, etc.): In addition, City will seek that each MEHKO obtain a business license. Signage and noise compliance can factor into the health permit. Nuisances (excessive crowding, traffic, parking issues, garbage overflow, etc.) factor into the residence (i.e., citations). State Laws, Zoning Permission HSC 1143673.4 (a) (1) A city, county, or city and county shall not prohibit the operation of, require a permit to operate, require a rezone of the property for, or levy any fees on, or impose any other restriction on, a microenterprise home kitchen operation in any residential dwelling for zoning purposes. A microenterprise home kitchen operation shall be a permitted use of residential property in any residential dwelling for zoning purposes if the microenterprise home kitchen operation complies with both of the following criteria: (A) Abstain from posting signage or other outdoor displays advertising the microenterprise home kitchen operation. (B) Be in compliance with applicable local noise ordinances. (2) This subdivision does not supersede or otherwise limit the investigative and enforcement authority of the city, county, or city and county with respect to violations of its nuisance ordinances. (b) The use of a residence for the purposes of a microenterprise home kitchen operation shall not constitute a change of occupancy for purposes of the State Housing Law (Part 1.5 (commencing with Section 17910) of Division 13), or for purposes of local building and fire codes. (c) A microenterprise home kitchen operation shall be considered a residence for the purposes of the State Uniform Building Standards Code and local building and fire codes Rohnert Park Enforcement Noise Standards Noise levels not to exceed more than 5 minutes per hour when measured at the property line: 7 a.m. to 7 p.m.: 60 dBA in a residential zoning 45 dBa interior noise level with all openings closed 65 dBa in a mixed use zoning district 7 p.m. to 7 a.m.: 50 dBA or ambient noise level Rohnert Park Enforcement "Loud and Unruly Gatherings" or party ordinance "Loud or unruly gathering" means a party at a residence, on other private property, or any public property, upon which loud or unruly conduct occurs. For purposes of this chapter, loud or unruly conduct: Causing excessive noise in violation of any city code, permit, or statute; making, continuing, maintaining or causing to be made or continued, any excessive, unnecessary, unreasonable or unusually loud noise in such a manner as to disturb the quiet and repose of the residents of nearby properties so as to interfere with the comfortable enjoyment of life and property; Causing traffic in excess of the normal amount of pedestrian or vehicular activity for the zoning district at such time of day; Rohnert Park Enforcement "Loud and Unruly Gatherings" or party ordinance (cont.) Causing obstruction of public streets by vehicles and/or the presence of unruly crowds that have spilled into public streets; Unlawful use of controlled substances as defined in the California Health and Safety Code; Public drunkenness or unlawful public consumption of alcohol or alcoholic beverages; Consumption of alcoholic beverages by any underage persons, or service of alcoholic beverages to underage persons; Assaults, batteries, fights, domestic violence or other disturbances of the peace; Vandalism; Littering; or Any other conduct which endangers public health or safety or interferes with the quiet enjoyment of residential property. Zoning, Land Use and Permitting The decision to opt in will also apply automatically within the city limits. (Health & Safety Code § 114367). If the county opts in, the cities may not opt out. All that is required is MEHKOs are automatically by -right uses in residential occupancies for the purposes of zoning and cannot be further regulated by local zoning or building regulations. The City can pursue obtaining a business licenses from a MEHKO within city limits. Sonoma County Health Department will inform city planning staff of any new MEHKO permit. To serve alcohol, a MEHKO must obtain a liquor license from California Department of Alcoholic Beverage Control (ABC). Note that: like a commercial enterprise, the business must notice to nearby properties, and ABC will notify the city and allow for comment on an ABC license. What jurisdictions have opted In? 15 jurisdictions have opted into the MEHKO program (Riverside, Santa Barbara, San Diego, Solano, San Mateo, San Benito, Santa Clara, Alameda, Amador, Imperial, Sierra, Monterey, Lake, Los Angeles* [starting in 20151, and the City of Berkeley). 16 jurisdictions are currently considering a MEHKO program (City of Vernon, Mariposa, Inyo, Trinity, Tehama, Mendocino, Nevada, Marin, Santa Cruz, City of Long Beach, Contra Costa, Sonoma, Fresno, Mono, Humboldt and El Dorado). *Excludes the Cities of Long Beach, Pasadena, and Vernon County Background and Proposal Sonoma County received $138,015.04 in Grant Funds for FY 2023/2024 and 2024/2025 to assist with costs associated with development of a MEHKO program, including program development, public outreach, offsetting permit fees (which would not have fees for 2025), and enforcement. This grant funding does not require the implementation of a program. The County intends to propose opting in to the state's MEHKO statute via ordinance, which is expected to go before the Board of Supervisors by October 2024. Should the Board approve, such a law would likely start no later than January 2025. The County has also asked the cities if they broadly support or oppose the proposal. Items for Discussion Does City Council broadly support or oppose MEHKOs? Should the County opt in, then should City staff: Explore amending portions of the zoning code to align with applicable state law regarding MEHKOs. Starting with, but not limited to, changes in home businesses (17.07.020 — Footnotes) Examine parking and traffic mitigation for residential neighborhoods Other concerns or topics of discussion? 3. Or, with this information, does City Council prefer tabling the discussion for a latter time after the county ordinance is passed and firmly established Thank you! t KEVI N KING, SENIOR ANALYST ITEM NO. 8.13. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. " ''A L,YU F%5� CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: August 27, 2024 Department: Development Services Submitted By: Alicia Giudice, Director of Development Services Prepared By: Emily Quig, Homeless Services Coordinator & Jenna Garcia, Housing Manager Agenda Title: By Minute Order Authorize the City Manager to Execute an Agreement with SHARE Sonoma County for Permanent Housing Services for Fiscal Year 2024-25 in an Amount Not to Exceed $235,078 RECOMMENDED ACTION: By minute order, authorize the City Manager to execute an agreement with SHARE Sonoma County for Permanent Housing Services for Fiscal Year 2024-25 in an amount not to exceed $235,078. BACKGROUND: On June 25, 2024, the City Council authorized the City Manager to execute agreements with all the City's homeless services providers except SHARE Sonoma County ("SHARE"). City Council directed staff to conduct a review of SHARE's agreement with Rohnert Park and to return to a later meeting with a report on its review and the proposed agreement with SHARE for Fiscal Year 2024-25. City Council's interest in directing City staff to perform a review of the City's agreement with SHARE is to ensure an equitable service delivery. It is important to acknowledge the City has contracted with SHARE Sonoma County since 2020. In the four years the City has contracted with SHARE, the organization has been compliant with contract deliverables as per their scope of services. For background purposes, City staff procured the services of SHARE to address a gap in County- wide permanent housing resources for individuals who were not vulnerable enough to qualify for Permanent Supportive Housing programs but who required a higher level of support than Rapid Re -Housing programs could provide. SHARE's program was uniquely suited to serve this subset of the unhoused population, as well as provide housing placements to individuals at -risk of homelessness. SHARE Sonoma County was founded in 2014 as a home matching service designed to match "house rich, cash poor" senior adults who needed help to remain in their homes with low-income individuals in need of affordable housing. The SHARE Sonoma County program was designed using best practices from the National Shared Housing Resource Center. Currently, SHARE Sonoma County operates three program models: 1. Home Shares — SHARE matches home seekers with homeowners who have a spare room or an accessory dwelling unit to rent. Homeowners are often seniors who need ITEM NO. 8. B. additional income or assistance with household tasks in order to remain in their homes. While some of the individuals placed in home shares have a history of homelessness or are at risk, this program is open to anyone seeking affordable shared housing. Since its inception in 2014, SHARE has made over 1,000 home share placements countywide. 2. Community Homes — In 2015, SHARE created their first "Community Home" — a program model where the organization obtains a master lease for an entire house and then subleases individual rooms to subtenants who are either experiencing homelessness or are at risk of experiencing homelessness. SHARE currently operates thirty-two (32) Community Homes in Sonoma County serving one hundred twenty-three (123) residents. Eight of its Community Homes are located in Rohnert Park. 3. Rapid Re -Housing — SHARE only provides this service through its Federal Housing and Urban Development (HUD) Rapid Re -Housing contract. This funding is routed through and approved by the Sonoma County Homeless Coalition, and the contract is administered by the Sonoma County Department of Health Services. Program participants receive assistance locating housing and receive a limited period of rental assistance until they are able to take over paying the rent. While the Home Share and Community Home programs are based on models used nationwide, SHARE is currently the only provider who operates these specific programs in Sonoma County. From November 1, 2020 through June 30, 2024, the SHARE Rohnert Park program successfully placed eighty-five (85) individuals into housing. Forty-five (45) have graduated to other permanent housing, seven (7) exited unsuccessfully, four (4) passed away and twenty-nine (29) are still actively housed and supported through SHARE. Through the proposed agreement, the City would provide the same level of funding ($235,078) as approved in fiscal year 2023-24 to SHARE for fiscal year 2024-25, which would allow them to continue providing housing stability support to the twenty-nine (29) currently enrolled in the SHARE Rohnert Park program while placing at least eighteen (18) new individuals into housing. To ensure equitable service delivery, City staff are highly involved in the day-to-day operations, policy -setting and decision -making of the City's homeless service programs. The two members of the City's Housing division have over a decade each of experience in designing and operating highly performing homeless service programs. Housing staff seek and regularly receive feedback about the City's homeless service programs, including from the Homeless Taskforce, which is comprised of Public Safety, Housing, Code Compliance, and Public Works. Additionally, staff monitor the performance and compliance of homeless service providers through more formal means, by carefully reviewing monthly invoices and performance reports; following up on individuals who are part of the By -Name -List; and confirming service delivery of each contracted service provider. Ultimately, if a provider is not in compliance with their contract and does not make demonstrable improvement through the process described above, City staff will deem them to be non- compliant. At that point, City staff may: (1) choose to terminate the City's contract with the provider, (2) recommend the contract not be renewed in future fiscal years, and/or (3) conduct a qualifications -based selection process to identify a new provider to operate the program in the future. 2 ITEM NO. 8. B. ANALYSIS: In City staff s regular monitoring of the SHARE Rohnert Park program since it started in 2020, SHARE has been found to be compliant with its agreement with the City. However, at City Council's direction, staff conducted further review of SHARE's program administration performance. Below is a summary of staffs review of the City's agreement with SHARE and recommendations for improvement. City staff reviewed SHARE's program administration performance which included: (1) how SHARE works with individuals experiencing homelessness — both those who ended up being placed in their programs, as well as those who were not served, (2) how SHARE tracks and promotes equity in their Rohnert Park program. In support of this effort, staff conducted the following activities: oo Conducted a meeting with SHARE's Executive Director in her office in Santa Rosa with the City Manager, Director of Development Services, and Housing Division staff; oo Conducted multiple meetings with SHARE's Executive Director and the City's Housing Division staff; oo Requested a variety of policy, protocol and budget documents and data from SHARE; oo Reviewed SHARE's referral and screening process and analyzed the demographics of individuals referred to the SHARE Rohnert Park program, including those who have not yet been placed in housing and those who were deemed ineligible for services; and oo Analyzed the demographics of individuals served by the SHARE Rohnert Park program. Below are staffs findings in six important areas and recommendations. 1. Grievance Procedure Staff found SHARE's grievance procedure to be in line with City expectations and homeless service best practices. The procedure is made available to participants enrolled in SHARE services, individuals in the referral and screening process, and former SHARE participants who are no longer enrolled. It includes clear instructions and a process for filing a grievance, requirements for SHARE to respond in a timely manner, and steps for escalation if the participant feels that the grievance has not been sufficiently resolved. Staff will continue to monitor SHARE's grievance resolution process and if programmatic changes are warranted, City staff will provide updated recommendations to Council. 2. Service & Language Accessibility Staff found SHARE's service and language accessibility to be in line with City expectations and homeless service best practices. Of SHARE's eight employees, two are bilingual in English and Spanish, and the organization is in the process of adding a third bilingual staff position. SHARE has demonstrated a commitment to meet the needs of Spanish -speakers and those who have difficulty reading. ITEM NO. 8. B. 3. Marketing and Outreach Staff found SHARE's marketing and outreach efforts to be in line with City expectations. SHARE posts flyers advertising their services at locations throughout Sonoma County and table at regional events, including Sonoma County Pride and the Senior Expo. SHARE maintains a website and social media presence. Flyers are currently only available in English, but SHARE is in the process of translating them into Spanish as well. Because most referrals for the SHARE Rohnert Park are made through the Rohnert Park By -Name -List, SHARE does not market the Rohnert Park program as actively. SHARE staff participate in the Rohnert Park Chamber of Commerce meetings and maintain strong relationships with staff at the Rohnert Park-Cotati Regional Library, Senior Center, as well as the City -funded homeless outreach teams, HOST and UFO. SHARE has committed to translating their marketing materials into Spanish within the next two months. 4. Referral and Screening Processes Staff found SHARE's referral and screening process for their programs to be consistent with City expectations and best practices. While SHARE does conduct more intensive background checks for home -seekers who are being considered for home shares (where the homeowner is often older and more vulnerable), SHARE operates their community homes consistent with a low -barrier model and does not deny anyone services for criminal background, drug use, or legal status. The only reason someone would not be placed in a SHARE community home is if they cannot demonstrate the ability to afford the rent long-term or indicate that they do not want to live in shared housing. 5. Demographics of Individuals Referred and Served Staff analyzed the race, ethnicity and age data of individuals served through the SHARE Rohnert Park program from when the program first started on November 1, 2020, through June 30, 2024. Additionally, staff analyzed the race and ethnicity data of individuals referred to the SHARE Rohnert Park program in Fiscal Year 2023-24. This includes those who have not yet been placed in housing and those who were deemed ineligible for services. See Attachment 2 for a detailed breakdown of demographic data. Staff found that the percentage of individuals who identify as Black, African American or African served through the SHARE Rohnert Park program (12%) slightly exceeded that of Sonoma County's homeless population (9%), and the percentage of individuals over age 61 served through the program (53%) far exceeded that of Sonoma County's homeless population (10%.) Staff also found that the program underserves three groups who are overrepresented in the County's homeless population when compared to Sonoma County's overall population: American Indian, Alaska Native, or Indigenous, Native Hawaiian or Other Pacific Islander individuals, and individuals of more than one race. Staff found that the percentage of individuals referred to the SHARE Rohnert Park program in Fiscal Year 2023-24 who identified as Black, African American or African (21 %) was more than double the racial group's share of the countywide homeless population (9%). SHARE received a much smaller percentage of referrals of individuals who identify as American Indian, Alaska Native or Indigenous (2%) when compared to the racial group's share of the countywide homeless population (9%). ITEM NO. 8. B. City and SHARE staff will conduct outreach to the Housing and Social Services arm of the Federated Indians of Graton Rancheria and Sonoma County Indian Health Project to ensure their team is aware of the SHARE Rohnert Park program and other City homeless services resources and know how to access them. City and SHARE staff will conduct similar outreach to the Asian American and Pacific Islander Coalition (AAPIC). 6. Clarifying Language included in City Agreement Staff reviewed the City's Fiscal Year 2024-25 agreement with SHARE and made three changes based on its review. These are discussed below. oo Nondiscrimination Language: Though the City's agreement with SHARE did include language prohibiting discrimination in employment and a requirement that it comply with all federal, state, and local laws, staff have updated the agreement to more clearly address the prohibition on discrimination in program administration. The clarifying language prohibits discriminatory behavior in the referral and screening process and requiring SHARE to develop a nondiscrimination policy. 00 Participant Tracking: While SHARE consistently tracks participant data, not all participants served in the SHARE Rohnert Park program were entered in the Homeless Management Information System (HMIS). HMIS is Sonoma County's centralized system used to track information about individuals experiencing homelessness, and the majority of the County's homeless services providers are required to utilize it for their programs. Timely and accurate entry of data into HMIS is an expectation in the City's SHARE agreement. Staff are working with SHARE to input all required HMIS data within 60 days. To verify that accurate and timely HMIS data continues to be entered for the program, staff will require the submission of back-up HMIS documentation with each quarterly report. oo Staff Trainings: SHARE staff currently participate in a variety of trainings including Housing First trainings, LGBTQIA+ trainings through Positive Images and Fair Housing training through Fair Housing Advocates of Northern California at least annually. SHARE staff do not regularly participate in Diversity, Equity, Inclusion and Belonging (DEIB) trainings, however, the Executive Director is in talks with a professor at the Santa Rosa Junior College to identify and create trainings for SHARE staff on DEIB. City staff added language to the proposed Fiscal Year 2024-2025 agreement requiring training in Fair Housing, DEIB and other core competency areas at least annually. To support SHARE staff in implementing the recommendations described above, City staff will conduct monthly monitoring meetings with SHARE. SHARE is currently operating its Rohnert Park program using unexpended funds from its Fiscal Year 2023-24 agreement. These funds are expected to be depleted by the end of August 2024. If Council approves the attached agreement, it will be effective as of August 27, 2024. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. The recommended action is also consistent the City Council's goal of "Community Quality of Life." 5 ITEM NO. 8. B. OPTIONS CONSIDERED: oo Option 1 (Recommended): Approve the Fiscal Year 2024-2025 agreement with SHARE with staff s proposed changes. oo Option 2 (Not Recommended): Do not approve the proposed Fiscal Year 2024-2025 agreement with SHARE. Discontinuing this agreement may result in lay-offs of key supportive service and operational staff at SHARE, and closure of homes with SHARE Rohnert Park participants living in them. There are currently 29 SHARE Rohnert Park participants enrolled in the program and receiving services, and through the proposed agreement, SHARE expects to provide housing for an additional 18 individuals in the next year. There are currently no other service providers in Sonoma County offering the specific services SHARE offers. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the proposed action is $235,078. This is included in the contract services line in the General Fund Development Services' Homelessness Budget Unit (Account #10002250-64000). Department Head Approval Date: 08/09/2024 City Attorney Approval Date: 08/13/2024 Finance Manager Approval Date: 07/29/2024 City Manager Approval Date: 08/21/2024 Attachments: 1. Agreement with SHARE Sonoma County and the City of Rohnert Park to Provide Permanent Housing Services 2. Rohnert Park Homeless Service Programs — Demographic Information 2 CONSULTANT SERVICES AGREEMENT RE: SHARE ROHNERT PARK This AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is entered into as of the 27 day of August 2024, by and between the City of Rohnert Park ("City"), a California municipal corporation, and SHARED HOUSING AND RESOURCE EXCHANGE, DBA SHARE SONOMA COUNTY ("SHARE"), a California nonprofit corporation, with reference to the following facts, understandings and intentions. Recitals WHEREAS, City desires to obtain permanent housing services for people experiencing homelessness or at risk of becoming homeless; and WHEREAS, SHARE hereby warrants to City that SHARE is skilled and able to provide such services described in Section 3 of this Agreement; and WHEREAS, City desires to retain SHARE pursuant to this Agreement to provide the services described in Section 3, subject to the terms and conditions of this Agreement. Agreement NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1. Incorporation of Recitals. The recitals and all defined terms set forth above are hereby incorporated into this Agreement as if set forth herein in full. 2. Project Coordination. Authorized representatives shall represent City and SHARE in all matters pertaining to this Agreement. A. City. The City Manager or his/her designee shall represent City for all purposes under this Agreement, except where approval for the City is specifically required by the City Council. The Housing Manager is hereby designated as the project manager ("Project Manager"). The Project Manager shall supervise the progress and execution of this Agreement. B. SHARE. SHARE shall assign Amy Appleton, Executive Director, to have overall responsibility for the progress and execution of this Agreement for Consultant. 3. Scope and Performance of Services A. Scope of Services. Subject to such policy direction and approvals as the City through its staff may determine from time to time, SHARE shall perform the services set out in the "Scope of Work" attached hereto as Exhibit A and incorporated herein by reference. Pagel of 23 OAK #4858-0652-4811 (Rev.10/23) B. Time of Performance. SHARE's services are to commence upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully executed agreement from City and obtaining and delivering the required insurance coverage, and satisfactory evidence thereof, to City. SHARE's services are to be completed not later than June 30, 2025. SHARE shall perform its services in accordance with the schedule attached hereto as Exhibit A. Any changes to these dates in either this Section 3 or Exhibit A must be approved in writing by the City. C. Standard of QualitX. City relies upon the professional ability of SHARE as a material inducement to entering into this Agreement. All work performed by SHARE under this Agreement shall be performed: (1) with due diligence, using its best efforts to perform and coordinate all activities in a timely manner; (2) in accordance with all applicable legal requirements; and (3) with the standard of quality ordinarily expected of competent professionals in SHARE's field of expertise. SHARE shall correct, at its own expense, all errors made in the provision of services under this Agreement. In the event that SHARE fails to make such correction in a timely manner, City may make the correction and charge the cost thereof to SHARE. 4. Compensation and Method of Pam. A. Compensation. The compensation to be paid to SHARE, including both payment for professional services and reimbursable expenses, shall be at the rate and schedules attached hereto as Exhibit B, and incorporated herein by reference. However, notwithstanding the foregoing, SHARE shall be required to complete all work identified in Exhibit A in an amount not to exceed the total cost identified in Exhibit B, and in no event shall the amount City pays SHARE exceed two hundred thirty-five thousand seventy-eight dollars ($235,078). The City's payment under this Agreement shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the City at the time of payment. B. Timing of Payment. (1) SHARE shall submit itemized monthly statements for work performed. All statements shall include adequate documentation demonstrating work performed during the billing period and shall conform to Federal Funding invoicing requirements, if applicable. Except as otherwise provided herein, City shall make payment, in full, within thirty (30) days after City's approval of the invoice. (2) Payments due and payable to SHARE for current services must be within the current budget and within an available, unexhausted and unencumbered appropriation of the City. In the event the City has not appropriated sufficient funds for payment of SHARE services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year; payment for additional work is conditional upon future City appropriation. C. Changes in Compensation. SHARE will not undertake any work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without prior written amendment to this Agreement. City shall have the right to amend the Scope of Work Page 2 of 23 OAK #4858-0652-4811 (Rev.10/23) within the Agreement by written notification to SHARE. In such event, the compensation and time of performance shall be subject to renegotiation upon written demand of either party to the Agreement. SHARE shall not commence any work exceeding the Scope of Work without prior written authorization from the City. Failure of SHARE to secure City's written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the contract price or time due, whether by way of compensation, restitution, quantum meruit, etc. for work done without the appropriate City authorization. D. Taxes. SHARE shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by SHARE. E. No Overtime or Premium Pay. SHARE shall receive no premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non-standard business hours, such as in the evenings or on weekends. SHARE shall not receive a premium or enhanced pay for work performed on a recognized holiday. SHARE shall not receive paid time off for days not worked, whether it be in the form of sick leave, administrative leave, or for any other form of absence. F. Litigation Support. SHARE agrees to testify at City's request if litigation is brought against City in connection with SHARE's work product. Unless the action is brought by SHARE or is based upon SHARE's negligence, City will compensate SHARE for the preparation and the testimony at SHARE's standard hourly rates, if requested by City and not part of the litigation brought by City against SHARE. 5. Term. This Agreement shall commence upon its execution by both parties and shall continue in full force and effect until completed, amended pursuant to Section 19, or otherwise terminated as provided herein. 6. Inspection. SHARE shall furnish City with every reasonable opportunity for City to ascertain that the services of SHARE are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to the Project Manager's inspection and approval. The inspection of such work shall not relieve SHARE of any of its obligations to fulfill the Agreement as prescribed. 7. Ownership of Documents. Title, including the copyright and all intellectual property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings, descriptions, designs, data, photographs, reports and any other final work products compiled, prepared or obtained by SHARE under the Agreement shall be vested in City, none of which shall be used in any manner whatsoever by any person, firm, corporation, or agency without the expressed written consent of the City. SHARE shall assume no responsibility for the unintended use by others of such final work products which are not related to the scope of the services described under this Agreement. Basic survey notes and sketches, charts, computations, and other data prepared or obtained under the Agreement shall be made available, upon request, to City without restriction or limitations on their use. SHARE may retain copies of the above - Page 3 of 23 OAK #4858-0652-4811 (Rev.10/23) described information but agrees not to disclose or discuss any information gathered, discussed or generated in any way through this Agreement without the written permission of City during the term of this Agreement, unless required by law. 8. Employment of Other Consultants, Specialists or Experts. SHARE will not employ or otherwise incur an obligation to pay other consultants, specialists or experts for services in connection with this Agreement without the prior written approval of the City. 9. Conflict of Interest Requirements. A. SHARE covenants and represents that neither it, nor any officer or principal of its firm, has, or shall acquire any investment, income, business entity, interest in real property, or other interest, directly or indirectly, which would conflict in any manner with the interests of City, hinder SHARE's performance of services under this Agreement, or be affected in any manner or degree by performance of SHARE's services hereunder. SHARE further covenants that in the performance of the Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City. SHARE agrees at all times to avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of the City in the performance of the Agreement. B. SHARE is not a designated employee within the meaning of the Political Reform Act because SHARE: (1) will not have the power to make any governmental decision, including whether to: approve any rates, rules, regulations, policies, standards, or guidelines of the City or any of its subdivisions; adopt or enforce any laws; issue, deny, suspend, or revoke any permit, license, application, certificate, order, or any similar authorization or entitlement; authorize, modify, or renew any form of City contract; grant approval to any City contract specifications on behalf of the City; or grant City approval for any plans, designs, reports, or similar; and (2) will not participate in the making of any governmental decision in the equivalent of a staff capacity. For the purposes of this provision, "participating in a governmental decision" includes providing information, an opinion, or a recommendation directly to any person at the City empowered to make a decision on behalf of the City without significant intervening substantive review; and (3) will not perform the same duties for the City that would otherwise be performed by a staff member required to report under the City's conflict of interest code. (2 Cal. Code Regs. § 18700.3.) 10. Liability of Members and Employees of City. No member of the City and no other officer, elected official, employee or agent of the City shall be personally liable to SHARE or otherwise in the event of any default or breach of the City, or for any amount which may become due to SHARE or any successor in interest, or for any obligations directly or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by law, the City Page 4 of 23 OAK #4858-0652-4811 (Rev.10/23) shall have no liability or responsibility for any accident, loss, or damage to any work performed under this Agreement whether prior to its completion or acceptance or otherwise. 11. Indemni1y. A. Indemnification. To the fullest extent permitted by law, SHARE shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless City and any and all of its officers, officials, employees, agents and volunteers ("Indemnified Parties") from and against any and all liability (including liability for claims, demands, damages, obligations, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys' fees and costs, court costs, interest, defense costs and expert witness fees) of any nature ("Liability"), whether actual, alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties. 1. For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, SHARE shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to SHARE's negligence, recklessness, or willful misconduct, or as may be provided by statute in Civil Code § 2782.8, as may be amended from time to time. 2. The only exception to SHARE's responsibility to indemnify, protect, defend, and hold harmless the Indemnified Parties from Liability is due to the active negligence or willful misconduct of City or its elective or appointive boards, officers, agents and employees. B. Scope of Obli _ ag tion. SHARE's duty to indemnify, protect, defend and hold harmless as set forth in this Section II shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for SHARE under worker's compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by SHARE and shall continue to bind the parties after termination/completion of this Agreement. This indemnification shall be regardless of and not in any way limited by the insurance requirements of this contract. This indemnification is for the full period of time allowed by law and shall survive the termination of this agreement. SHARE waives any and all rights to express or implied indemnity against the Indemnified Parties concerning any Liability of SHARE arising out of or in connection with the Agreement or SHARE's failure to comply with any of the terms of this Agreement. C. SHARE's duty to indemnify, protect, defend and hold harmless as set forth in this Section I I shall not be excused because of SHARE's inability to evaluate Liability, or because SHARE evaluates Liability and determines that SHARE is not or may not be liable. SHARE must respond within thirty (30) calendar days to any tender by the City, unless the time Page 5 of 23 OAK #4858-0652-4811 (Rev.10/23) for responding has been extended by an authorized representative of the City in writing. If SHARE fails to timely accept such tender, in addition to any other remedies authorized by law, as much of the money due or that may become due to SHARE under this Agreement as shall reasonably be considered necessary by the City may be retained by the City until disposition has been made of the matter subject to tender, or until SHARE accepts the tender, whichever occurs first. SHARE agrees to fully reimburse all costs, including but not limited to attorney's fees and costs and fees of litigation incurred by the City in responding to matters prior to SHARE's acceptance of the tender. 12. Independent Contractor. It is expressly agreed that SHARE, in the performance of the work and services agreed to be performed by SHARE, shall act as and be an independent contractor and not an agent or employee of City and shall have responsibility for and control over the details and means of providing its services under this Agreement. SHARE shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the services under this Agreement. As an independent contractor, SHARE shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and SHARE hereby expressly waives any claim it may have to any such rights. SHARE, its officers, employees and agents shall not have any power to bind or commit the City to any decision. 13. Compliance with Laws. A. General. SHARE shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. SHARE represents and warrants to City that it has and shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance and approvals which are legally required for SHARE to practice its profession. City is not responsible or liable for SHARE's failure to comply with any or all of the requirements contained in this paragraph or in this Agreement. B. Workers' Compensation. SHARE certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and SHARE certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement. C. Prevailing Wage. SHARE and SHARE's subcontractors (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination are on file at the City's office of the City Clerk. D. Injury and Illness Prevention Program. SHARE certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program. Page 6 of 23 OAK #4858-0652-4811 (Rev.10/23) E. Business Licenses. Unless exempt by law, SHARE and all subcontractors shall have acquired, at SHARE's expense, a business license from the City in accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City's issuance of an authorization to proceed with the Services. Such license(s) shall be kept valid throughout the term of this Agreement. City may withhold compensation from SHARE until such time as SHARE complies with this section. 14. Confidential Information. All data, documents, discussions or other information developed or received by or for SHARE in performance of this Agreement are confidential and not to be disclosed to any person except as authorized by City or as required by law. 15. Assignment; Subcontractors; Employ A. Assi ng ment. SHARE shall not assign, delegate, transfer, or convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in or to the same or any part thereof without the City's prior written consent, which shall be in the City's sole discretion. Any assignment without such approval shall be void and, at the City's option, shall immediately cause this Agreement to terminate. B. Subcontractors; Employees. SHARE shall be responsible for employing or engaging all persons necessary to perform the services of SHARE hereunder. No subcontractor of SHARE shall be recognized by the City as such; rather, all subcontractors are deemed to be employees of SHARE, and SHARE agrees to be responsible for their performance. SHARE shall give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and shall keep the work under its control. If any employee or subcontractor of SHARE fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, it shall be discharged immediately from the work under this Agreement on demand of the Project Manager. 16. Insurance. Without limiting SHARE's indemnification provided herein, SHARE shall, at its own expense, procure and maintain insurance that complies with the requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated by reference. SHARE shall upon thirty (30) days' notice comply with any changes in the amounts and terms of insurance as may be required from time -to -time by City's risk manager. 17. Termination of Agreement; Default. A. This Agreement and all obligations hereunder may be terminated at any time, with or without cause, by the City upon five (5) days' written notice to SHARE. B. If SHARE fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violates any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, SHARE shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered by SHARE bear to the total services otherwise required to be performed Page 7 of 23 OAK #4858-0652-4811 (Rev.10/23) for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of SHARE's breach of the Agreement. C. In the event City terminates this Agreement without cause, SHARE shall be entitled to any compensation owed to it up to the time of such termination, it being understood that any payments are full compensation for services rendered prior to the time of payment. D. Upon termination of this Agreement with or without cause, SHARE shall turn over to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by SHARE or its subcontractors, if any, or given to SHARE or its subcontractors, if any, in connection with this Agreement. Such materials shall become the permanent property of the City. SHARE, however, shall not be liable for City's use of incomplete materials nor for the City's use of complete documents if used for other than the project contemplated by this Agreement. 18. Suspension. City shall have the authority to suspend this Agreement and the services contemplated herein, wholly or in part, for such period as it deems necessary due to unfavorable conditions or to the failure on the part of SHARE to perform any provision of this Agreement. SHARE will be paid for satisfactory services performed prior to the date of suspension. During the period of suspension, SHARE shall not receive any payment for services or expenses incurred by reason of such suspension. 19. Merger; Amendment. This Agreement constitutes the complete and exclusive statement of the agreement between City and SHARE and shall supersede all prior negotiations, representations, or agreements, either written or oral. This document may be amended only by written instrument, signed by both the City and SHARE. All provisions of this Agreement are expressly made conditions. 20. Interpretation. This Agreement shall be interpreted as though it was a product of a joint drafting effort, and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted. 21. Litigation Costs. If either party becomes involved in litigation arising out of this Agreement or the performance thereof, the court in such litigation shall award reasonable costs and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith. 22. Time Is of the Essence. Time is of the essence in this Agreement. Upon receipt of a written notice from City to proceed with work required by this Agreement, SHARE shall immediately commence work to perform the services required in accordance with the schedule of work. In the event that the Agreement does not include a fixed schedule for completion of work, SHARE shall diligently prosecute all work until completion. 23. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, Page 8 of 23 OAK #4858-0652-4811 (Rev.10/23) demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party in writing of the change of address. Notice shall be deemed communicated within seventy-two (72) hours from the time of mailing if mailed as provided in this section. If to City: City Clerk City of Rohnert Park - City Hall 130 Avram Avenue Rohnert Park, CA 94928 If to SHARE: Amy Appleton, Executive Director SHARE Sonoma County 2901 Cleveland Avenue, Ste. 204 Santa Rosa, CA 95401 24. SHARE's Books and Records. A. SHARE shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City and all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. B. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at SHARE's address indicated for receipt of notices in this Agreement. C. City may, by written request by any of the above -named officers, require that custody of the records be given to the City and that the records and documents be maintained in the City Manager's office. 25. Agreement Is Binding. The terms, covenants, and conditions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 26. Nondiscrimination. A. During performance of this Agreement, SHARE shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person receiving services under this Agreement because of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, age, medical condition, genetic information, citizenship, Page 9 of 23 OAK #4858-0652-4811 (Rev.10/23) primary language, immigration status (except where explicitly prohibited by federal law), arbitrary characteristics, and all other classes of individuals protected from discrimination under federal, state and local laws, individuals perceived to be a member of any of the preceding classes, or any individual or person associated with any of the preceding classes. B. SHARE shall adopt a written nondiscrimination policy requiring that no person shall, on the grounds of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, age, medical condition, genetic information, citizenship, primary language, immigration status (except where explicitly prohibited by federal law), arbitrary characteristics, and all other classes of individuals protected from discrimination under federal, state and local laws, individuals perceived to be a member of any of the preceding classes, or any individual or person associated with any of the preceding classes, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with City funds. 27. Equal Employment Opportunity. SHARE is an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. SHARE will not discriminate against any employee or applicant for employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or national origin. SHARE will take affirmative action to ensure that applicants are treated during such employment without regard to race, religion, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. SHARE further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 28. Non -Exclusive Agreement. This is a non-exclusive agreement. City reserves the right to provide, and to retain other consultants to provide, services that are the same or similar to the services described in this Agreement. 29. City Not Obligated to Third Parties. The City shall not be obligated to or liable for payment hereunder to any party other than SHARE. 30. Remedies/Waiver. No failure on the part of either party to exercise any term, covenant, condition, right or remedy hereunder shall operate as a waiver of any other term, covenant, condition, right or remedy that such party may have hereunder. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative. As a condition precedent to commencing legal action involving a claim or dispute against City arising from this Agreement, SHARE shall comply with the claims -presentation requirements under the Government Tort Claims Act, California Government Code Sections 900, et seq. and the Rohnert Park Municipal Code. 31. Severability. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, Page 10 of 23 OAK #4858-0652-4811 (Rev.10/23) illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had not been contained herein. 32. Exhibits. The following exhibits are attached to this Agreement and incorporated herein by this reference: A. Exhibit A: Scope of Work and Schedule of Performance B. Exhibit B: Compensation C. Exhibit C: Insurance Requirements 33. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. The parties hereby expressly agree to the use of electronic signatures, which shall be deemed to have the same effect as an original signature. 34. News Releases/Interviews. All SHARE and subcontractor news releases, media interviews, testimony at hearings and public comment shall be prohibited unless expressly authorized by City. 35. Applicable Law; Venue. This Agreement shall be construed and interpreted according to California law. In the event that suit shall be brought by either party hereunder, the parties agree that a trial of such action shall be held exclusively in a state court in the County of Sonoma, California. 36. Authori . Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms. IN WITNESS WHEREOF, City and SHARE have executed this Agreement as of the date first above written. CITY OF ROHNERT PARK By: Marcela Piedra, City Manager By Minute Order adopted by the Rohnert Park City Council at its meeting of June 25, 2024. Date: SHARE SONOMA COUNTY Amy&p/etw By: Amy Appleton (Aug 22, 2024 09:51 PDT) Amy Appleton, Executive Director Date: 08/22/2024 Page 11 of 23 OAK #4858-0652-4811 (Rev.10/23) ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Page 12 of 23 OAK #4858-0652-4811 (Rev.10/23) EXHIBIT A Scope of Work and Schedule of Performance HOUSING PLACEMENT SERVICES Overview: US Census data estimates that there are at least 60,000 empty bedrooms throughout Sonoma County. These empty bedrooms represent inexpensive, immediate, long-term housing options. SHARE Sonoma County is a home share matching program that matches "home seekers" with "home providers" in the community that have spare bedrooms. A program of Shared Housing And Resource Exchange California, a 501c3 nonprofit, SHARE Sonoma County is already active in Rohnert Park and throughout Sonoma County. SHARE offers shared housing options in exchange for an agreed level of support in the form of financial exchange ("Rent Exchanges"), assistance with household and/or personal tasks ("Service Exchanges"), or a combination of both. SHARE's target populations are seniors age 55 years and older and those who are experiencing homelessness or at risk of homelessness. In addition to matching home seekers with home providers with spare bedrooms, SHARE creates "Community Houses" which are managed by SHARE to ensure each bedroom in the house is occupied at all times. This model is better suited to individuals with more intensive supportive services needs, and has enabled SHARE to serve more high -needs individuals experiencing homeless and at risk of homelessness. SHARE can also utilize other housing configurations such as Accessory and Junior Accessory Dwelling Units. SHARE provides ongoing supportive services for as long as the home share remains intact to ensure stability for each participant. In order to place 18 individuals in shared housing, provide dedicated case management support to those individuals in addition to the 29 individuals still actively housed and enrolled in the program from past fiscal years, and provide time -limited rental assistance to a portion of participants, SHARE requires $235,078 in fiscal year 2024-2025. Key to the success of this program will be coordination with Unsheltered Friends Outreach (UFO), Catholic Charities HOST, Master Lease Permanent Supportive Housing, and other peer service providers operating within the City, in an effort to leverage resources, expertise and avoid duplication. Project dates: August 27, 2024 — June 30, 2025 Qualifying Criteria: The SHARE Rohnert Park (SHARE RP) program will serve households that meet one of the following criteria: 1. Currently homeless and living in Rohnert Park; 2. At imminent risk of becoming homeless and living in Rohnert Park; or 3. Currently homeless in Sonoma County and lost their housing while living in Rohnert Park. Referral and Prioritization Process: Aligned with a "no wrong door" philosophy, which facilitates participant access, SHARE RP Exhibit B OAK #4858-0652-4811 (Rev.10/23) referrals will be made through City referrals, community outreach, Catholic Charities Rohnert Park -funded Rapid Rehousing and HOST programs, UFO or self -referral. The SHARE RP program will participate in the by -name list program and will prioritize households experiencing homelessness in Rohnert Park that have been identified as top priority by the by- name list cohort. SHARE staff will work with City staff to market the SHARE program via the City's channels, including the Rohnert Park Homelessness Roundtable. Service location(s): Personnel will be based at SHARE's offices in Santa Rosa. Participant meetings can be in Rohnert Park, in homes, at SHARE offices, or another convenient location for participants. In compliance with County Public Health Orders, meetings will be conducted as directed, and if needed, virtually given the participants' preferred digital application, or at a distance while maintaining participant confidentiality. Outcomes: oo 18 individuals meeting the qualifying criteria identified above will be placed in permanent housing during the Project Dates. oo 57 individuals placed in housing since the beginning of the Rohnert Park SHARE project (FY 20-21) will continue to receive supportive services oo 85% of the individuals served since the beginning of the Rohnert Park SHARE project (FY 20/21) will remain permanently housed or exit to permanent housing oo 40% adults placed will increase income through benefits and/or employment Tracking: In addition to the outcomes above, the SHARE RP program will track and report the following data points: General: oo Number of households placed in permanent housing during the Project Dates oo Number of individuals who were placed since Fiscal Year 20-21 who remain in the program at the end of each quarter oc Number of individuals and households provided homelessness prevention services (i.e., individuals assisted so they can remain in their homes) oo Housing status at time of program entry (i.e., homeless or at risk of homelessness) oc Average length of time individuals were homeless prior to becoming housed (measured once they are housed) oo Number of individuals who re-enter homelessness after exiting the SHARE program successfully o Includes individuals who exited during fiscal years 2020-21, 2021-22, 2022-23, 2023-24, and 2024-25. oc Children served 4858-06524811 v1 [14] 12086041 80078/0012 OAK #4832-0705-4031 v1 oo Veterans served oo Income (by area median income) oo Race and ethnicity Participant Rental Assistance: oo Number of individuals provided with rental assistance oo Number of households provided with rental assistance oo Amount of rental assistance per household oo Number of months of rental assistance provided per household CORE SERVICES SHARE focuses on creating immediate, affordable, permanent housing by utilizing existing housing, (e.g. empty bedrooms,) entire homes (for SHARE Community Housing), Accessory Dwelling Units/Junior Accessory Dwelling Units, granny units or other available, stable housing fit for occupancy. On a case -by -case basis and with prior written City approval, SHARE may assist households at risk of becoming homeless, with the goal of keeping them in their home. To qualify for this assistance, households must: oo reside in Rohnert Park; oo demonstrate they have exhausted all other homelessness prevention resources for which they qualify; and oo demonstrate they can afford their rent after time -limited assistance from SHARE. SHARE RP Services: The SHARE RP Program minimizes returns to homelessness and the associated personal and public impacts by providing the following services: oo Housing location and placement oo Conducting background checks for all participants oo Facilitating match interviews between housing -seekers and homeowners oo Preparing and facilitating signing of agreements, which follow Fair Housing Rules & Regulations oo Regular check -ins/ monitoring of each match/participant for as long as the match/community house placement is intact oo Providing conflict resolution support oo Providing any pertinent resources/advocacy available to ensure all parties establish and maintain stability oo Providing Security Deposits and rental assistance if required 4858-06524811 v1 [151 12086041 80078/0012 OAK #4832-0705-4031 v1 Customized Case Management: Participants work with their Case Manager to outline their housing goals and set target dates for completion, documenting progress toward housing goals and placement. Once case plans are created, the Case Manager may offer the following, depending on participant needs: oo Connections to services essential to maintaining housing stability, including: o Budgeting, credit and saving strategies o Public Benefit Enrollment and Free Tax Preparation, including TANF, CalFresh, SSUDisability o Health services through Rohnert Park Health Center o Legal services o Behavioral and mental health resources, as available oo Education around participant's landlord -tenant rights/responsibilities (for details see section below.) oo Assistance around employment needs and benefits eligibility, and referrals to community resources, such as Job Link, Disability Services Legal Center, and Department of Rehabilitation, that specialize in employment services and disability benefits access. oo Housing search and re -location services. Time -Limited Participant Rental Assistance Participant rental assistance will be administered to those who would otherwise be unsuccessful in a SHARE placement due to inability to afford rent. Rental assistance will be awarded on a time -limited basis with the least amount of funding possible, thereby directing the majority of funds to those most in need. Rental assistance may include any of the following: oo Security deposit oo Rent oo Last month's rent oo Utility deposits oo Utility payments oo Moving costs oo Credit checks Program review: Regular program evaluation and review will include: oo Weekly Participant Case Reviews oo Monthly Supervision oo Monthly operational meetings oo Data collection Staffing Structure: 4858-06524811 v1 [161 12086041 80078/0012 OAK #4832-0705-4031 v1 The staffing for the program will include experienced SHARE staff, including: Function Position FTE Management of Grant/Program Executive Director 0.25 FTE Housing Location/Leasing/Landlord Relations Housing Specialist 0.15 FTE Housing Location Support for Clients Seeking Housing Housing Navigator 0.25 FTE Housing Retention case management, including referral and linkage to other services and supports Case Manager 1.5 FTE STAFF TRAINING SHARE staff shall receive the regular training and professional development necessary to execute their responsibilities. These trainings shall occur at least annually and shall include, but are not limited to: oo Fair Housing oo Homeless services best practices, including: o Housing First o Diversity, Equity, Inclusion and Belonging (DEIB) o Trauma -Informed Care o Harm Reduction DOCUMENTATION AND REPORTING SHARE RP staff will input participant data into the Federal Homeless Management Information System (HMIS), following all relevant data quality standards. SHARE shall establish a separate HMIS account specifically for SHARE RP. The number of individuals and households served, income demographics, ethnicity, outcome performance, significant changes in program staffing, and anecdotal descriptions of services provided by this program will be reported quarterly to the designated contact at the City of Rohnert Park, using the City's provided template. SHARE will submit the following reports with their quarterly report submissions: a. HUD Data Quality Report (DQR) b. HUD Annual Performance Report (APR) Additionally, SHARE RP staff will provide a monthly "snapshot" report, which will include: oo The number of people served that month oo The number of people who were placed in a SHARE home that month oo The number of people assisted with participant rental assistance that month oo Narrative updates oo Any other information requested by the City 4858-06524811 v1 [171 12086041 80078/0012 OAK #4832-0705-4031 v1 In addition to the weekly City Homeless Taskforce meetings, SHARE RP staff will attend the Rohnert Park Homelessness Roundtable monthly meetings. 4858-06524811 v1 [18] 1208604v1 80078/0012 OAK #4832-0705-4031 v1 EXHIBIT B Compensation Total Programmatic Expenses $151,772 Executive Director (FTE .25) $25,404 Housing Specialist (FTE .15) $11,528 Housing Navigator (FTE .25) $16,471 Case Manager (FTE 1.5) $98,369 Participant Rental Assistance* $60,000 Total Operational and Administrative Expenses $23,306 Administration/Indirect Expenses $12,780 Operational Expenses $10,526 TOTAL EXPENSES $235,078 With the City's prior written approval, the line item amounts may be adjusted. *Participant Financial Assistance assumptions: oo 10 households assisted with security deposit and four months of partial rental assistance oo 5 households assisted with security deposit and seven months of partial rental assistance The City will reimburse SHARE for expenses incurred between August 27, 2024 and June 30, 2025, up to the not to exceed amount of $235,078. 4858-06524811 v1 [19] 12086041 80078/0012 OAK #4832-0705-4031 v1 EXHIBIT C INSURANCE REQUIREMENTS for Consultant Services Agreement SHARE shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by SHARE, its agents, representatives, or employees. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if SHARE has no owned autos, Code 8 (hired) and 9 (non -owned), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if SHARE provides written verification it has no employees) 4. Professional Liability (Errors and Omissions) Insurance appropriates to SHARE's profession, with a limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If SHARE maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SHARE. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of SHARE including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to SHARE's insurance (at least as broad as ISO Form CG 20 10 1185, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if later revisions used). Primary Coverage Exhibit C OAK #4858-0652-4811 (Rev.10/23) For any claims related to this contract, SHARE's insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 0104 13 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of SHARE's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation SHARE hereby grants to City a waiver of any right to subrogation which any insurer of said SHARE may acquire against the City by virtue of the payment of any loss under such insurance. SHARE agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Self -Insured Retentions Self -insured retentions must be declared to and approved by the City. The City may require SHARE to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide coverage on a claims -made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work; 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work; and 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, SHARE must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. Verification of Coverage SHARE shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the Exhibit C OAK #4858-0652-4811 (Rev.10/23) required documents prior to the work beginning shall not waive SHARE's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Exhibit C OAK #4858-0652-4811 (Rev.10/23) CERTIFICATE OF CONSULTANT I HEREBY CERTIFY that I am the Executive Director and a duly authorized representative of the firm of Shared Housing And Resource Exchange Cafdomia dba SHARE Sonoma County whose address is 2901 Cleveland Avenue, Ste. 204, Santa Rosa, CA 95401, and that neither I nor the above firm I here represent has: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit to secure this Agreement. b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the Agreement; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the Agreement; Except as here expressly stated (if any); I acknowledge that this certificate is subject to applicable State and Federal laws, both criminal and civil. 08/22/2024 T&p/etw Amy Appleton (Aug 22, 2024 09.51 PDT) Date Signature Page 23 of 23 OAK #4858-0652-4811 (Rev.10/23) ATTACHMENT 2: Rohnert Park Homeless Service Programs - Demographic Information Table 1: Individuals Served by Race FY 2023-24 (J u 11, 2023 - J u n 30, 2024) MASTER LABATH SHARE LEASE PSH LANDING HOST RACE Individuals Housed Individuals Served Individuals Served Individuals Served Homeless Population (2023) Sonoma County Population (2023) Rohnert Park Population (2023) American Indian, Alaska Native or Indigenous 0.0% 0.0% 4.0% 7.8% 9.0% 2.3% 1.3% Asian or Asian American 0.0% 0.0% 3.0% 0.9% 2.0% 5.1% 5.8% Black, African American or African 29.6% 5.9% 7.1% 6.0% 9.0% 2.2% 3.6% Middle Eastern or North African 0.0% 0.0% 0.0% 0.9% no data no data no data Native Hawaiian or Pacific Islander 0.0% 0.0% 1.0% 0.0% 2.0% 0.5% 0.6% white 70.4% 52.9% 70.7% 71.6% 71.0% I 85.5% 62.9% Multiple Races 0.0% 41.2% 14.1% 12.9% 7.0% I 4.5% 16.7% NOTE: These numbers are not de -duplicated across programs Fiscal Year 2023-2024 SHARE Rohnert Park Individuals Housed N = 27 Fiscal Year 2023-2024 Master Lease PSH Individuals Served N = 17 Fiscal Year 2023-2024 Labath Landing Individuals Served N = 99 Fiscal Year 2023-2024 HOST Individuals Served N = 116 Attachment 2: RP Homeless Services - Demographic Data Page 1 of 8 Table 2: Individuals Served bV Ethnicity FY 2023-24 (J u 11, 2023 — J u n 30, 2024) MASTER LABATH SHARE LEASE PSH LANDING HOST Sonoma Rohnert Homeless County Park Individuals Individuals Individuals Individuals Population Population Population ETHNICITY Housed Served Served Served (2023) (2023) (2023) Hispanic/Latinx 48.1% 29.4% 9.1% 16.4% 29.0% 30.3% 31.0% Non-Hispanic/Latinx 51.9% 70.6% 90.9% 83.6% 71.0% 69.7% 69.0% Attachment 2: RP Homeless Services — Demographic Data Page 2 of 8 Table 3: Individuals Served by SHARE Rohnert Park Program by Race Program Start to Date (Nov 1, 2020 — Jun 30, 2024) Individuals who % Individuals Sonoma Maintained who Maintained Homeless County Individuals % Individuals Housing or Exited Housing or Exited Population Population RACE Served Served Positively Positively (2023) (2023) American Indian, Alaska Native, or Indigenous 3 4% 2 67% 9.0% 2.3% Asian or Asian American 0 0% n/a n/a 2.0% 5.1% Black, African American or African 10 12% 10 100% 9.0% 2.2% Middle Eastern or North African 0 0% n/a n/a no data no data Native Hawaiian or Pacific Islander 0 0% n/a n/a 2.0% 0.5% white 71 84% 62 65% 71.0% 85.5% Multiple Races 1 1% 0 0% 7.0% 4.5% TOTAL 85 74 Attachment 2: RP Homeless Services — Demographic Data Page 3 of 8 Table 4: Individuals Served by SHARE Rohnert Park Program by Ethnicity Program Start to Date (Nov 1, 2020 — Jun 30, 2024) Individuals who % Individuals Sonoma Maintained who Maintained Homeless County Individuals % Individuals Housing or Exited Housing or Exited Population Population Ethnicity Served Served Positively Positively (2023) (2023) Hispanic/Latinx 17 20% 16 94% 29.0% 30.3% Non-Hispanic/Latinx 68 80% 58 85% 71.0% 69.7% TOTAL 85 74 Table 5: Adults Served by SHARE Rohnert Park by Age Program Start to Date (Nov 1, 2020 — Jun 30, 2024) Age Range of Adults Adults Served % Adults Served Homeless Population (2023) 18-24 0 0% 14% 25-50 24 32% 53% 51-60 11 15% 23% 61-79 28 38 10% 80+ 11 15% TOTAL 74 Attachment 2: RP Homeless Services — Demographic Data Page 4 of 8 Table 6: SHARE Rohnert Park Referrals by Race Fiscal Year 2023-24 (Jul 1, 2023 —Jun 30, 2024) % Sonoma % Individuals Individuals Homeless County Individuals % Individuals Individuals Individuals w/Inactive w/Inactive Population Population RACE Referred Referred Placed Placed Referrals Referrals (2023) (2023) American Indian, Alaska Native, or Indigenous 1 2% 0 0% 1 6% 9.0% 2.3% Asian or Asian American 1 2% 0 0% 1 6% 2.0% 5.1% Black, African American, or African 13 21% 8 30% 4 24% 9.0% 2.2% Middle Eastern or North African 0 0% 0 0% 0 0% no data no data Native Hawaiian or Pacific Islander 0 0% 0 0% 0 0% 2.0% 0.5% White 38 62% 19 70% 7 41% 71.0% 85.5% Multiple Races 0 0% 0 0% 0 0% 7.0% 4.5% Client doesn't know 0 0% 0 0% 0 0% - - Client prefers not to answer 1 2% 0 0% 1 6% - - Data not collected 7 11% 0 0% 3 18% - - TOTAL 61 27 17 Attachment 2: RP Homeless Services — Demographic Data Page 5 of 8 Table 7: SHARE Rohnert Park Referrals by Ethnicity Fiscal Year 2023-24 (Jul 1, 2023 —Jun 30, 2024) Sonoma Individuals % Individuals Homeless County All Individuals % Individuals Individuals % Individuals w/Inactive w/Inactive Population Population ETHNICITY Referred Referred Housed Housed Referrals Referrals (2023) (2023) Hispanic/Latinx 14 23% 13 48% 0 0% 29.0% 30.3% Non-Hispanic/Latinx 47 77% 14 52% 17 100% 71.0% 69.7% TOTAL 61 27 17 Attachment 2: RP Homeless Services — Demographic Data Page 6 of 8 Figure 1: Race in the Homeless Population Compared to Overall Sonoma County Population 9.0% 2.3% 5.1% 9.0% 2.2% American Indian, Alaska Asian or Asian American Black, African American Native or Indigenous or African ■ Sonoma County Population (2023) Sonoma County Point in Time (PIT) Count 2023 = Z266 Sonoma County Population 2023 N = 481,812 0.5% 2.0% _i Native Hawaiian or Pacific Islander 85.5% White 4.5% 7.0% Multiple Races ■ Homeless Population (2023) Attachment 2: RP Homeless Services — Demographic Data Page 7 of 8 Figure 2: Ethnicity in the Homeless Population Compared to Overall Sonoma County Population Hispanic/Latinx SONOMA COUNTY POPULATION (2023) Date Sources: Non-Hispanic/Latinx HOMELESS POPULATION (2023) Sonoma County & Rohnert Park Census information: https://www.census.gov/quickfacts/fact/table/sonomacountycalifornia?# 2023 PIT Data Attachment 2: RP Homeless Services — Demographic Data Page 8 of 8 19 aoil NERT PAR LALIF0RN - 62 Authorization of Amended Agreement with SHARE Sonoma County for FY 24/25 MARCELA PIEDRA, CITY MANAGER AUGUST 27, 2024 Background On June 25, 2024, the City Council authorized the City Manager to execute agreements with all of the City's homeless service providers except SHARE. City Council directed staff to conduct a review of SHARE's agreement with Rohnert Park to ensure equitable service delivery and return with a report on its review and the proposed agreement for Fiscal Year 2024-25 for consideration. As directed, City staff conducted a review of SHARE's program administration performance. Six Performance Review Areas Grievance Procedure —found procedure consistent with City's expectations and homeless service best practices. Service & Language Accessibility —found procedure consistent with City's expectations and best practices; employ bilingual staff. Marketing &Outreach —advertise services throughout Sonoma County; referral based; active with various local organizations (suggest translating marketing materials to Spanish language) Six Performance Review Areas (cont'd) Referral & Screening Processes — consistent with City Is expectations and best practices. 5. Demographics of Individuals Referred and Served — to be discussed at later slide 6. Included clarifying language in City Agreement —more clearly address prohibition on discrimination in program administration; participant tracking in HMIS; and staff training in Diversity, Equity, Inclusion, and Belonging trainings. City Staff Involvement is Key! City staff are highly involved with City's homeless service programs and implement improvements in the programs in real-time, seeking to ensure programs are performing well and serving the City's unhoused population equitably. Additionally, staff monitor service providers through more formal means, including: Careful review of monthly invoices and performance reports. City's weekly by -name -list meeting with representatives from each of the City's service providers, led by City Homeless Service Coordinator. City homeless service providers submit performance reports reporting on demographics and goals included in their scopes of work. If a provider is not on -track, it triggers increased monitoring from staff. RACE American Indian, Alaska Native or Indigenous Asian or Asian American Black, African American of African Middle Eastern or North African Native Hawaiian or Pacific Islander White Multiple Races ETHNICITY Hispanic/Latinx Non-Hispanic/Latinx Individuals Served Individuals a. Served a lomeless ' )1opulation 2023) d lomeless )opulation '2023) Sonoma County Population (2023) Sonom County Population (2023) Rohnert Park Population (2023) dd Rohnert Park Population (2023) RACE American Indian, Alaska Native or Indigenous Asian or Asian American Black, African American of African Middle Eastern or North African Native Hawaiian or Pacific Islander White Multiple Races ETHNICITY Hispanic/Latinx Non-Hispanic/Latinx Individuals Housed Individuals Housed Homeless ' Population (2023) d Homeless )opulation 2023) Sonoma County Population (2023) Sonom County Population (2023) Rohnert Park Population (2023) Rohnert Park Population (2023) County Efforts to Address Racial Inequity Addressing racial inequity is a priority for the Sonoma County Homeless Coalition. Actions include: Establishing the Racial Equity Workgroup, which will provide policy recommendations to the Homeless Coalition Board; Creating a racial equity training program for all Homeless Coalition Board members, committee members, and funded agencies; and Creating a process for reporting potential racial discrimination in homeless service programs. Recommendation Approve the Fiscal Year 20242025 agreement with SHARE with staffs proposed changes. Thank You! RnNNERT if = ;d 19 62 Cq tIFORN Meeting Date: Department: Submitted By: Prepared By: Agenda Title: BACKGROUND: Mission Statement ITEM NO. A.C. "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT August 27, 2024 City Administration Marcela Piedra, City Manager Kevin King, Sr. Management Analyst Approve Recommendation to Select CenterCal Properties, LLC, as the Developer for 6400 State Farm Drive The City is the owner of an approximately 29.88-acre parcel of real property, commonly known as 6400 State Farm Drive, Rohnert Park (Assessor Parcel Number 143-051-072-000). The property is located within the Central Rohnert Priority Development Area Plan ("PDA Plan"), with an approved Environmental Impact Report ("PDA EIR") prepared in accordance with the requirements of the California Environmental Quality Act ("CEQA") and a Mitigation Monitoring and Reporting Plan ("PDA MMRP"). In addition to being in the PDA, 6400 State Farm Drive is located within the Station Center Subarea and Downtown District Amenity Zone ("DDAZ") as designated in the PDA Plan. On March 4, 2023, the City Council adopted Resolution No. 2023-019, determining the Property is "exempt surplus land" pursuant to provisions of the Surplus Land Act (SLA), Government Code Section 54221; and on April 14, 2023, the State of California, Department of Housing and Community Development (HCD), notified the City that it concurred with the City's determination. On November 1, 2023, the City issued a Request for Qualifications (RFQ) for development of the property. An RFQ was issued by the City to maintain a transparent and competitive process. The City's RFQ invited qualified development teams to express their interest in the development of the "Downtown Rohnert Park" project. Included in the RFQ, was the City's vision for the project which is a walkable, mixed -use district with: • 300-500 residential units (25% of which are required to be deed -restricted affordable housing at or below 80% of Area Median Income in accordance with the "exempt surplus land" determination); • Unique/non-formula food, art, and beverage destinations; • A signature boutique hospitality venue; • A rich and interesting public realm consisting of walkable streets; and • A central community plaza or square Outreach was performed by emailing the RFQ to a list provided by HCD of housing developers, which totaled 769 at send, per requirements of HCD and the SLA. In addition, the City advertised the RFQ in a commercial real estate publication through print ads, online ads, and email. 4886-6178-1978 v3 ITEM NO. 8.C. As of the RFQ application closing on January 18, 2024, the City received five submissions. A selection committee comprised of City staff and other external reviewers evaluated the submissions and identified the highest ranked firms which were three out of the five submissions. Those three firms were: CenterCal Properities LLC, The Grupe Co./Rogal, and City Ventures/Related Cos./Burbank Housing. The three highest ranked firms proceeded to the interview process. Following the interview process, City staff toured properties developed by each of the three development groups to evaluate project experience and consistency with the City's vision for the downtown project. ANALYSIS: The desire of the City is to engage with an experienced development team to create a vibrant mixed - used downtown, anchored by a residential community with market rate and affordable housing, and highlighted commercial uses focused on local and regional merchants and restaurateurs, a signature boutique hospitality venue, a central community space and seamless connections to regional transit and the surrounding community. The vision for the project is to engage the Rohnert Park community, centered around people and experiences, not the automobile. In order to select the most qualified development team the City identified six categories each firms interested in the project needed to meet. Those categories are as follows: 1. Development Team Experience 2. Financial capacity 3. Project Understanding and Approach 4. Local Workforce Protections 5. Sustainability Plan 6. Project References Below is a summary of the three highest ranked firms the selection committee determined to be responsive to the criteria listed above. Grupe Company / Rogal + Partners Grupe Co. and Rogal + Partners would act as co -master developers of a group featuring Runyon Group (for retail), Impact Residential Group and Tableau Development (for affordable housing). Grupe is a housing developer of single-family and multifamily homes, with over 40,000 homes built and being part of 23 master planned communities. Rogal is known for the 27-acre Cameros Inn, located along Highway 121 on the Napa side of the of the Sonoma/Napa border. In addition, Rogal is in the middle of construction on Napa Pipe development (945 housing units, a hotel, retail, and a public park); and a commitment to redeveloping a parking structure in downtown Santa Rosa into housing or mixed -use; as well as a commitment to build Sonoma Development Center near the City of Sonoma (also with Grupe). Grupe/Rogal proposes a plan where housing is integrated into three-quarters of the space, with approximately 75,000 square feet of retail, 100,000 square feet for a hotel that faces Rohnert Park Expressway and the Rohnert Park-Cotati Library, with 400 housing units. Of the housing, 125 units would be over retail, 115 would be affordable and adjacent to the rail line, and 160 would be townhomes making up the southern half of property. Parking would be situated within the townhomes, 4886-6178-1978 v3 2 ITEM NO. 8.C. along newly formed streets, and near the retail and mixed -use buildings. The town square would be surrounded by streets on all sides and be positioned on the western portion of the site, closest to State Farm Drive. Grupe/Rogal placed a timeline of five years to go from selection to completion, with phased construction taking two years. Grupe/Rogal has experience in housing (Grupe) along with luxury hospitality (Rogal) projects, and partner Tableau can build out the affordable housing component that is key to the project due to the requirements of Surplus Land Act. The proposal suggests delivering a luxury experience to Rohnert Park, which raises a question of fit for the city; however, the team is dedicated with experience in the two of the three key areas of the project (housing and hospitality) and marked ambitions of delivering the third (retail). Site visits included Casa Arabella (Oakland), Cameros Inn in (Napa, Calif.), and 20PQR (Sacramento), which are housing and hotel sites. Individually, each member of the Grupe/Rogal team shows exemplary ability and experience for site creation and housing development; however, there was a lack of cohesion and team synergy on their vision for this site, and how it aligned with the city's vision, when their individual members were pressed. In interviews and in site visits, the team gave no solid examples of retail creation, highlighting concerns over whether the most requested component of the downtown —the retail and community experience around that retail —could be delivered. City Ventures / Burbank Housing / Related Cos. City Ventures is a housing developer of multifamily units and townhomes, mainly in California and the Bay Area, with many recent projects in Sonoma County, making them uniquely qualified for this project to understand the scope of the development of the site. City Ventures would act as master developer of the project, working with Related California and Burbank Housing on the affordable housing; Sonari Capital Partners on the hotel; and did not name a retail developer for the retail side, implying they'd lean on city staff for vision. Site visits from the City included Ascend (Novato, Calif), Cherry Blossom Row (Richmond, Calif.), Laurel at Perennial Park (Santa Rosa, Calif), and Laurel at Perennial Park (Santa Rosa); all of which exuded an attention to detail and great ability of the developer to build housing on any parcel and under varied conditions. The biggest challenge with partnering with the City Ventures team will be the retail component, arguably the central element of a downtown. As stated, the team has housing development bona fides; however, the retail component in their experience —both stated and proposed —is lacking. To be fair, City Ventures has been transparent and upfront about this area of need and would rely on city staff to aid in design or find a retail developer to bring the retail component to life. While housing is key to move this project forward due to the SLA, a central retail area, with a vibrant public space, is also critical to the project's success as a community center. The elements of retail has topped any public survey and what residents want and expect the City to produce for the site. The City —staff, public, council —has repeatedly requested a developer with the ability to deliver such an experience. CenterCal Properties, LLC [Staff Recommended] A retail -focused master developer with over 20 years of experience, CenterCal is an all -in -one development group who aims to keep all elements of its development in-house, preferring partnerships and consultants. CenterCal operates 17 retail centers in California, Idaho, Washington, and Utah, with some properties that were purchased and refurbished (Bay Street Emeryville) and some developed (or 4886-6178-1978 v3 3 ITEM NO. 8.C. redeveloped) from the ground up (The Village at Totem Lake in Kirkland, Wash.). Site visits included trips to the Kirkland property and two sites in Utah -- Mountain View Village and Station Park. CenterCal proposes to bring an upscale concept to Rohnert Park, with an emphasis on adding new retail of as much as 150,000 square feet. CenterCal proposes a site that is consistent with the City's vison for the site —where building fronts facing into the site —and instead opts for parking along Rohnert Park Expressway, with businesses facing the street, while the residential component would be tucked off the Expressway and along Enterprise Drive and State Farm Drive. The proposed hotel would be located adjacent to the SMART stop and abutted by the city public works lot on the southeast end of the area. Housing would be made up of 420 rental units (100 of which would be affordable). It is worth noting that this element of the proposal would need to be modified to 105 affordable units in order to conform with the requirements of the SLA. CenterCal is a retail developer, with a history of ownership and development in the space. All portions of development planning and tenant management are handled in-house. This generally allows CenterCal to take a path of managing potential tenants —commerical and residential —into its development plans, as well as maintains management of those tenants for a longer hold on the property. This streamlined approach makes them ideal for understanding of how the property works and works together as a mixed -used concept over a long period of time. Overall, CenterCal has the experience, ability, and thoroughness to create and manage what will ultimately be the most dynamic component of this property: the retail. While the other developers showcased incredible ideas and ease with the other commercial property types, CenterCal's proposal, knowledge, experience, and capacity in retail highlighted a company ready to move forward on the site and move forward swiftly. More importantly, they align with the City's values and bring a shared vision to Rohnert Park. Following the RFQ process and taking into account interviews and subsequent site visits, City staff is ultimately recommending the selection of CenterCal Properties LLC for the development of the downtown project at 6400 State Farm Drive. If the selection is approved by Council at this meeting, staff will bring forward an item to recommend approval of an Exclusive Negotiating Agreement (ENA) so that CenterCal and the City can immediately begin negotiating the next phases of the project, including but not limited to a disposition and development agreement (DDA) outlining the disposition of the property, scope of work, project schedule, and other important terms and conditions. ENVIRONMENTAL ANALYSIS: The selection of CenterCal Properties, LLC, as the Developer for 6400 State Farm Drive is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The real property located at 6400 State Farm Drive, is located within the Central Rohnert Priority Development Area Plan ("PDA Plan"). Further, the property is located within the Station Center Subarea and Downtown District Amenity Zone ("DDAZ") as designated in the PDA Plan. The City previously certified and approved an Environmental Impact Report ("PDA EIR") prepared in accordance with the requirements of the California Environmental Quality Act ("CEQA") and a 4886-6178-1978 v3 4 ITEM NO. 8.C. Mitigation Monitoring and Reporting Plan ("PDA MMRP"), in connection with the approval of the PDA Plan and the DDAZ. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This action is consistent with Council Strategic Plan Goal 2 ("Community Quality of Life") and is Council Priority No. 1 for FY24/25 ("Continue to Make Progress on a Downtown"). OPTIONS CONSIDERED: 1. Approve recommendation to select CenterCal Properties, LLC, as the developer for the development of 6400 State Farm Drive. (recommended) 2. Withdrawal consideration of all submitted applications and consider discussion on disposing 6400 State Farm Drive at a later hearing. (not recommended). FISCAL IMPACT/FUNDING SOURCE: To be determined. The City is relying on CenterCal to fund the construction of the project. Code Compliance Approval Date: N/A Department Head Approval Date: 8/22/2024 Finance Approval Date: N/A Human Resources Approval Date: N/A City Attorney Approval Date: 8/23/2024 City Manager Approval Date: 8/23/2024 Attachments: 1. Presentation on Selection of a Developer for 6400 State Farm Drive 4886-6178-1978 v3 5 SNOW, a# + f _ f. + l 6400 State Farm Drive Developer Selection CITY COUNCIL MEETING AUGUST 27, 2024 8/27/2024 City Council KEVIN KING, SENIOR ANALYST KKING@RPCITY.ORG Timeline March 22, 2016: City adopts Priority Development Area plan and final environmental impact report (EIR) for area that includes 6400 State Farm Drive. Downtown District Amenity Zone (DDAZ)—which includes the property and parcels immediately adjacent —is also established. Nov. 27, 2018: City adopts Ordinance No. 927 and establishes form -based zoning within and to be consistent with the DDAZ. April/May 2022: City purchases 6400 State Farm Drive. March 4, 2023: City adopts resolution declaring the property "exempt surplus land" in line with the California Surplus Land Act (SLA). April 14, 2023: the California Department of Housing and Community Development ("HCD") agrees with the City's SLA determination, allowing the City to dispose of the land. Nov. 1, 2023: City issues a Request for Qualifications ("RFQ") for developers to propose building housing and commercial space on the site. (Outreach included ads in real estate development publications and email to HCD lists.) Jan. 18, 2024: RFQ application period closes. City Vision Walkable, mixed -use district 300-500 residential units 25% of which are deed -restricted affordable housing at or below 80% of Area Median Income) Unique/non-formula food, art, and beverage destinations A signature boutique hospitality venue A rich and interesting public realm consisting of walkable streets A central community plaza or square Selection Process Opened RFQ application period from November 1, 2023, to January 18, 2024. 5 > 3 > 1 Received S submissions: CenterCal, City Ventures/Burbank, Grupe/Rogal, LRE, and STG. Selection Committee reviewed submissions then rated and determined the highest-ranking firms that would move to the next phase, identifying 3: CenterCal, CV/Burbank, Grupe/Rogal. The 3 developers were interviewed and staff visited sites developed by each group. As a result of the RFQ process, subsequent site visits and interview, staff recommends the selection of CenterCal Properties LLC to developer all or portions of 6400 State Farm Drive. Review Criteria Development team experience: Mixed -use Public/Private Affordable housing Financial Capacity Ability to secure capital Conceptual pro forma Project Understanding and Approach Similar project designs Development phasing and schedule Alignment with City's vision Local workforce priority Commitment to meet Local Workforce Protection Requirements If any project components are funded by public monies, construction of those components will be subject to the payment of prevailing wages and applicable apprenticeship requirements, as well as applicable skilled and trained workforce requirements Sustainability Alignment with City's plans to mitigate and adapt to climate change) References Up to 5 and at least 3 references 6400 Developer Selection 5 For the project, Grupe Co. and Rogal + Partners would act as co - master developers of a group featuring Runyon Group (for retail), Impact Residential Group and Tableau Development (for affordable housing). Grupe is a housing developer of single-family and multifamily homes, with over 40,000 homes built and being part of 23 master planned communities. Rogal is known for the 27-acre Carneros Inn, located along Highway 121 on the Napa side of the of the Sonoma/Napa border. Locally, Rogal is in the midst of construction on the Napa Pipe development (945 housing units, a hotel, retail, and a public park); has a commitment to redeveloping a parking structure in downtown Santa Rosa into housing or mixed -use; and has a commitment to build Sonoma Development Center near the City of Sonoma (also with Grupe). Individually, each member of the Grupe/Rogal team shows exemplary ability and experience for site creation and housing development; however, there was a lack of cohesion and team synergy on their vision for this site, and how it aligned with the city's vision, when their individual members were pressed. In interviews and in site visits, the team gave no solid examples of retail creation, highlighting concerns over whether the most requested component of the downtown —the retail and community experience around that retail —could be delivered. 6400 Developer Selection 6 a l T O I� ; ait = Jf r ME A 4 �2 u 8/27/2024 city council 6400 Developer Selection 7 City Ventures is a housing developer mainly building in California and the Bay Area, with many recent and ongoing projects in Sonoma County. This housing experience makes them well qualified for this portion of the project as they understand the scope of the development of the site and the housing market. City Ventures would act as master developer of the project, working with Related California and Burbank Housing on the affordable housing side; Sonari Capital Partners on the hotel; but the group did not have a named retail developer for the retail side, implying they'd lean on city staff for vision. As stated in the RFQ, the City is seeking a master developer team with mixed -use experience, and this team had limited experience with these types of projects. 6400 Developer Selection 8 Site Visits City Ventures/Burbank/Related �s��_ ,II Novato, Richmond, & Santa Rosa A retail -focused master developer, CenterCal is an all -in -one development group, with 20 years of experience, who aims to keep all elements of its development as in-house as possible. CenterCal operates at least 17 retail centers in California, Idaho, Washington, and Utah, with some properties owned through purchase then refurbished (Bay Street Emeryville) and some developed (or redeveloped) from the ground up (The Village at Totem Lake in Kirkland, Wash.). Site visits included trips to the Kirkland, Wash., as well as in Utah: Park City, Riverton, Farmington, and areas in and around Salt Lake City. City recommends CenterCal as they aligned with the City's values, bringing a shared vision to the site and strong development experience. 6400 Developer Selection 10 Ar W,I.W 8/27/2024 city council 6400 Developer Selection 11 i H 'W A,� j \l T z \1 P 1 L �r A -C C \� E , FIT 1! Ll� JE VIA L r r _ ' 8/27/2024 City Council 6400 Developer Selection 12 Ilk 'W SALT STRAW t �F X "pa. 8/27/2024 City Council m Mm&swa " A. 6400 Developer Selection 13 Overall, CenterCal has the experience, ability, and thoroughness to create and manage what will ultimately be the most dynamic component of this property: the retail. While the other developers showcased incredible ideas and ease with the other commercial property types, CenterCal's proposal, knowledge, and capacity in retail highlighted a company ready to move forward swiftly. In addition, while not as strong in housing as other developers, CenterCal showed in site tours its strong capabilities in housing development and management. The overall transparency and willingness to work with the City on final plans, staff found CenterCal excited and highly interested to build in Rohnert Park and to work with City staff and the community in bringing a shared vision, with shared values, to Rohnert Park. 6400 Developer Selection 14 Timeline After Today 2024-2026 Contract negotiations and review/approvals of PSA, DA/DDA, tentative map, etc. (9 months to 1 year) Improvement plan development/review and site demo/clean-up 2026/2027 Site infrastructure improvements (streets, sidewalks, street lights, etc.) 2027/2028 Final map approvals (may be phased) Phase One vertical construction (note: affordable housing development requirements) 2028 to 2030 Approvals of final maps (may be phased) Subsequent building permit approvals Subsequent Phases of vertical construction Project completion Questions? Approve recommendation to select developer for the development of 6400 State Farm Drive 6400 Developer Selection 17 427 Mendocino Ave, Suite 100 (707) 900.4364 Santa Rasa, CA 95404 infogenerationhousing.org August 26, 2024 Rohnert Park City Council 130 Avram Avenue Rohnert Park, CA 94928 RE: Item 8C - Selection of CenterCal Properties, LLC, as Developer for 6400 State Farm Drive Dear Mayor Hollingsworth Adams, Councilmembers, and staff: On behalf of Generation Housing, I would like to extend our congratulations on reaching a signif cant milestone in the development of Rohnert Park's future vibrant, mixed -use downtown. This project holds tremendous potential not only to become a major anchor for the city but also to establish a destination that prioritizes people and experiences, as highlighted in the staff report, rather than automobiles. From the outset, the City Council —both current and past members —has demonstrated passion and a shared vision to deliver this transformative community centerpiece. This is a rare and invaluable opportunity that will undoubtedly play a pivotal role in shaping the future of Rohnert Park. In this spirit, we would like to offer some initial thoughts on the plan set included with this report, recognizing that this will be an iterative process, and many elements may evolve as the project progresses toward completion. We would f rst like to commend the following aspects of the current plan, which align with our shared values: ❖ The integration of bike and pedestrian infrastructure that seamlessly connects with the Town Square and surrounding amenities. ❖ The substantial inclusion of green spaces, promoting healthier lifestyles and enhancing community well-being. ❖ The ease of connectivity with the Rohnert Park SMART station, promoting higher usage of public transportation. As you move forward with executing this project, we respectfully offer the following recommendations to further enhance the overall design: ❖ Consider adding additional commercial and residential spaces along Rohnert Park Expressway to screen surface parking lots, improving the aesthetic and functional value of the area. ❖ Ensure that surface parking lots are designed with future adaptability in mind, allowing for easy redevelopment into additional residential or commercial projects as community needs evolve. 427 M1endodno Ave, Suite 100 (707) 900-4364 Santa Rosa, CA 95404 info@generationhousing.org ❖ Review recent examples of new city centers such as the San Ramon City Center, a project that has enjoyed substantial foot traff c since its completion. We once again generally offer our strong encouragement to lean boldly into this process where you will make your mark as leaders through this once -in -a -lifetime project to the community. We thank you in advance for considering our comments and look forward to seeing shovels turning over dirt in the very near future. In 'parthersh i p, ose tive Director, Generation Housing