2024/09/10 City Council Agenda Packet,-p HN ERT Pq Rk
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Build a Better Community for Today and Tomorrow. "
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ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
Tuesday, September 10, 2024
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and
participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00
p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to
modification by the City Council in accordance with the adopted City Council Protocols). Please fill out
a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Council. Please note that all a -mails sent to the City Council are considered to be public
records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of
the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else
raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City
of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section
54952.3): Members of the City Council receive no additional compensation as a result of convening this
joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following
multi -year broad goals (listed below in no particular order):
1. Long Term Financial Sustainability 3. Planning and Infrastructure
2. Community Quality of Life 4. Organization Well Being
THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU!
Our cross -departmental communications team works together on media relations, social media,
internal and external communications, stakeholder relations, the City's website, branding, media, and
communications support to the City as a whole. Please visit rpcity.org/i_want_to/connect to stay
connected and informed.
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Elward Rodriguez Sanborn Giudice Adams
2. READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the
land. Let it be acknowledged that the City of Rohnert Park is located within the traditional
homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and
Southern Pomo peoples.
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS
4.A Mayor's Proclamation: Proclaiming September 17 through September 23, 2024 as
Constitution Week in the City of Rohnert Park
Item 4.A.
4.13 Mayor's Proclamation: Proclaiming September 2024 as National Service Dog Month in
the City of Rohnert Park
Item 4.13,
4.0 Mayor's Recognition: Recognizing Coach Gary Friedman for his Service as a Parks and
Recreation Youth Gymnastics Coach
Item 4.C.
5. DEPARTMENT HEAD BRIEFINGS
5.A Development Services Accomplishments for Fiscal Year 2023-204 and Goals for 2024-
2025 by Director of Development Services Alicia Giudice
Item 5.A. Presentation
5.13 Finance Department Accomplishments for Fiscal Year 2023-204 and Goals for 2024-2025
by Interim Finance Director Betsy Howze
Item 5.13. Presentation
6. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page I for information on how to submit public
comments.
7. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City
Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community
Development Commission, whichever is applicable, unless any Council Member or anyone else
interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward Rodriguez Sanborn Giudice Adams
TA Acceptance of Reports from Finance Department (This is not a project under California
Environmental Quality Act (CEQA)):
Item 7.A.1. City Bills/Demands for Payment dated August 13, 2024 through August 26,
2024
Item 7.A.2. Council 4th Quarterly Report (April, May and June 2024)
7.13 Approval of City Council/RPFA/Successor Agency Joint Regular Meeting Minutes,
August 27, 2024 (This is not a project under California Environmental Quality Act
(CEQA))
Item 7.13.
TC By Minute Order, Authorize the City Manager to Execute a Consultant Services
Agreement with Strata AP, Inc. for Design of the City Hall Improvements Project in an
amount not to exceed $192,143.00. (This project is exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities) and
15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§
15301, 15302))
Item 7.C.
7.1) By Minute Order, Authorize the City Manager to Execute Amendment No. 1 to the
Consultant Services Agreement with Coar Design Group for Additional Design Services
for the Public Works Utilities Administration Building Project No. 2018-07 in an amount
Not to Exceed $127,450, and Find the Project Exempt from the California Environmental
Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15303 (New Construction)
and 15311 (Accessory Structures) (14 Cal. Code Regs. §§ 15303 and 15311)
Item 7.D.
7.E By Minute Order, Authorize the City Manager to Execute a Small Enterprise Agreement -
County and Municipal Government with Environmental Research Institute Inc. (Esri) for
Enterprise Geographic Information System Services in an Amount Not to Exceed
$110,700 for a Term of Three (3) Years (CEQA: Not a Project Under the California
Environmental Quality Act)
Item 7.E.
7.F Receive Annual 2023 Calendar Year Through June 2024 Alcoholic Beverage Service
Ordinance (ABSO) Report Pursuant to Rohnert Park Municipal Code 8.34.190 (This is not
a project under California Environmental
Quality Act (CEQA))
Item 71.
7.G Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code and by
Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed (This is not a project under California Environmental Quality Act
(CEQA))
Item 7.G.
7.1-1 Adopt Resolution 2024-075 to Reject all Bids for the Magnolia Park Tennis Court
Resurfacing and Sunrise Park Pickleball Court Reconstruction Project (Project No.
CIP2307), Authorize a Budget Amendment in the amount of $802,712 and Find the
Project Exempt from the California Environmental Quality Act (CEQA) Pursuant to
CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or
Reconstruction) (14 Cal. Code Regs. §§ 15301 and 15302)
Item 7.H.
7.I Adopt Resolution 2024-076 Authorizing the Execution of Amendment No. 1 to the
Freeway Maintenance Agreement with the State of California Department of
Transportation to add Bicycle Paths, Lanes, and Cycle Tracks to the Freeway
Maintenance Agreement (Not a Project Under the California Environmental Quality Act
(CEQA))
Item 7.I.
TJ Adopt Resolution 2024-077 Accepting the Vast Oak East Backbone Surface and Dry
Utility Improvements and Directing Related Actions; Adopt Resolution 2024-078
Accepting the Vast Oak East In -Tract Surface and Dry Utility Improvements and
Directing Relating Actions; Adopt Resolution 2024-079 Accepting the Keiser Avenue
Joint Trench Improvements and Directing Relating Actions; and Adopt Resolution 2024-
080 Accepting the Phase 2 Improvements to the Rohnert Park Expressway — Petaluma Hill
Road Intersection and Directing Relating Actions (These actions are exempt from the
California Environmental Quality Act ("CEQA") because it does not quality as a
"Project" Pursuant to CEQA Guidelines Sections 15378 b.5) because the Proposed Action
is an administrative Activity that will not result in direct or indirect physical changes in
the environment)
Item 7.J.
8. REGULAR ITEMS
8.A Consider Designating a Voting Delegate and Alternates for the League of California
Cities Annual Conference and Expo, Oct. 16-18, 2024, in Long Beach CA, Directing Staff
to Complete the Voting Delegate Form and File it with the League of California Cities,
Discussion and Direction on City's Voting Position on Resolution Packet, and
Authorizing the Voting Delegates to Vote on Resolutions or Alternate Recommendations
Made at the October 18, 2024 General Assembly (Not a Project Under California
Environmental Quality Act ("CEQA"))
A. Staff Report
B. Public Comments
C. Council Discussion/Direction
Item 8.A. Staff Report and Attachments
Item 8.A. Presentation
8.13 Receive an Informational Presentation on Senate Bill 329 Regarding City Councilmember
Compensation and Discuss Salary Increases for Rohnert Park City Councilmembers (Not
a Project Under California Environmental Quality Act ("CEQA"))
A. Staff Report
B. Public Comments
C. Council Discussion/Direction
Item 8.13. Staff Report and Attachments
Item 8.13. Presentation
8.0 Sonoma County Mayors' and Councilmembers' Association Matters: Support Letters of
Interest for Appointments to the Measure O Citizens Oversight Committee, and Authorize
the Mayor or her Designee to Vote on Late Nominations or Alternate Recommendations
Made at the October 10, 2024 Mayors and Councilmembers Association and City
Selection Committee Meeting in Rohnert Park, CA (Not a Project Under California
Environmental Quality Act ("CEQA"))
A. Staff Report
B. Public Comments
C. Council Discussion/Direction
Item 8.C. Staff Report and Attachments
8.1) PUBLIC HEARING: Conduct a Public Protest Hearing on the Proposed City of Rohnert
Park Landscape and Lighting District 2024-01 (Westside Residential), Receive
Assessment Ballot Tabulation Results and Consider Adopting a Resolution Approving the
Engineer's Report, Confirming the Diagram and Assessment and Ordering the Levy of
Assessment for City of Rohnert Park Landscape and Lighting District 2024-01 (Westside
Residential) (This is not a project under California Environmental Quality Act (CEQA))
A. Staff Report
B. Public Hearing
C. Resolutions for Adoption: Resolution 2024-081 Approving the Engineer's Report,
Confirming the Diagram and Assessment and Ordering the Levy of Assessment for City of
Rohnert Park Landscape and Lighting District 2024-01 (Westside Residential) for Fiscal
Year 2025-26
D. Council Motion/Roll Call Vote
(Elward Rodriguez Sanborn Giudice Adams )
Item 8.D. Staff Report and Attachments
8.E Consider Introducing by Title Only and Waiving the First Reading of Ordinance 984, an
Ordinance amending Chapter 13.05 "Water Waste and Water Shortage Contingency Plan"
of the City of Rohnert Park Municipal Code to adopt by reference the California State
Model Water Efficient Landscape Ordinance (MWELO), codified at Chapter 2.7 of Title
23 of the California Code of Regulations (Exempt from the California Environmental
Quality Act (CEQA) Pursuant to State CEQA Guidelines Sections 15307 and 15308, as
an action taken to assure the maintenance, restoration, or enhancement of a natural
resource or protection of the environment where the regulatory process involves
procedures for protection of the environment)
A. Staff Report
B. Public Comments
C. Ordinance for Introduction by Title Only and Waiver of First Reading: Ordinance 984,
an Ordinance amending Chapter 13.05 "Water Waste and Water Shortage Contingency
Plan" of the City of Rohnert Park Municipal Code to adopt by reference the California
State Model Water Efficient Landscape Ordinance (MWELO), codified at Chapter 2.7 of
Title 23 of the California Code of Regulations
D. Council Motion/Roll Call Vote
(Elward Rodriguez Sanborn Giudice Adams_)
Item 8.E. Staff Report and Attachments
Item 8.E. Presentation
8.F Consider Approving a Logo and Branding for the Rohnert Park People Services Center
(Not a Project Under California Environmental Quality Act ("CEQA"))
A. Staff Report
B. Public Comments
C. Council Discussion/Direction
Item 8.F. Staff Report
Item 8.F. Presentation
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional
boards, commissions or committees to present a verbal report on the activities of the respective
boards, commissions or committees on which they serve. Per Government Code Section
53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the
City. No action may be taken.
9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors &
Councilmembers/City Selection Committee Appointments:
1. Elward
a. Homeless Coalition Board of Directors Meeting (8/28)
b. Sonoma Clean Power Authority (SCP) Board of Directors Meeting (9/5)
2. Rodriguez
3. Sanborn
4. Giudice
a. Sonoma County Transportation Authority/Sonoma County Regional Climate
Protection Authority Board of Directors Meeting (8/9)
5. Adams
6. Reports Under Government Code Section 53232.3(d):
1. Rohnert Park Chamber of Commerce Noon Times (9/4) Adams, Giudice, and
Rodriguez
2. Sonoma County Alliance - District Attorney Carla Rodriguez Event (9/4)
Rodriguez
3. SRJC Foundation: President's Address to the Community (9/5) Adams,
Giudice, Elward, and Rodriguez
4. California Cities Cheese & Wine CitiPAC Event (9/8)
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
At this time, any Councilmember may request the City Manager or Designee to add an item to a
future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is
needed for the City Manager to consider the request. In accordance with the Brown Act,
Councilmembers may only discuss whether the item should be placed on a subsequent agenda for
deliberation and action. The City Manager will be responsible for placement of requested items on
the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of
items already agendized.
12. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page I for information on how to submit public
comments.
13. ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please
refer to page 1 for more details on submitting a public comment. Any item raised by a member of the
public which is not on the agenda and may require Council action shall be automatically referred to
staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the
meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine
if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to
disclosure that relate to each item of business referred to on the agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to
disclosure that are provided to all, or a majority of all, of the members of the City Council regarding
any item on this agenda after the agenda has been distributed will be made available for inspection at
City Hall and on our website at the same time. Any writings or documents subject to disclosure that are
provided to the City Council during the meeting will be made available for public inspection during
meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human resources/a d a and accessibility_resources .
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was
posted and available for review on September 5, 2024, at Rohnert Park City Hall, 130 Avram Avenue,
Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org.
Executed this 5th day of September, 2024 at Rohnert Park, California.
Sylvia Lopez Cuevas
Office of the City Clerk
�°HNERT P^AK Item 4.A.
�'A [7aORNtP
'%�%rnarnati dnn
A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK
Proclaiming
SEPTEMBER 17 THROUGH 23, 2024 AS
CONSTITUTION WEEK
Vbereaz, September 17, 2024, marks the two hundred and thirty-seventh anniversary of the
drafting of the Constitution of the United States of America by the Constitutional Convention; and
Vberea.5, it is fitting and proper to accord official recognition to this magnificent document and
its memorable anniversary; and to the patriotic celebrations which will commemorate the
occasion; and
Vberea!g, Public Law 915 guarantees the issuing of a proclamation each year by the President of
the United States of America designating September 17 through 23 as Constitution Week.
,Qom, Tberefore, be it Proclatmeb that I, Susan H. Adams, as Mayor and on behalf of the
City Council, do hereby proclaim the week of September 17 through 23 as Constitution Week and
urge all citizens to study the Constitution and reflect on the privilege of being an American with
all the rights and responsibilities which that privilege involves.
gulp aub Regularlp Proc[atmeb this 10th day of September 2024.
t�
CITY OF ROHNERT PARK
Susan H. Adams, MAYOR
°HNERTP^AK Item 4.13.
CA [7aORNtP
'%�%rnarnati dnn
A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK
Proclaiming
SEPTEMBER AS NATIONAL SERVICE DOG MONTH
Wbereag, the Americans with Disabilities Act allows public accommodations for service
animals, which are defined as dogs that are individually trained to do work or perform tasks for
people with disabilities; and
Wbereag, Canine Companions is a non-profit organization that enhances the lives of people with
disabilities by providing expertly -trained service dogs and ongoing support to ensure quality
partnerships; and
Wbereag, Canine Companions through their network of trained service dogs helps individuals
live their lives to the fullest by providing best -in -class training, cutting -edge research and a deeply
committed community of support; and
Wbereag, we believe in the joyful, transformative power of the human -canine bond; and
U)bereag, National Service Dog Month aims to educate our community about the benefits of
service dogs and the laws protecting them; and
30bereag, the City of Rohnert Park continues to work toward becoming an inclusive community
in which all citizens, and their service dogs, are respected; and
U)bereag, the community is encouraged to celebrate genuine service dogs and be respectful to
the adults, children and veterans that utilized these services.
,mom, lZberefore, be tt Prarlatmeb that I, Susan H. Adams, as Mayor and on behalf of the
City Council, proclaim September as National Service Dog Month.
)Dulp aub Regularlp Prot[atuteb this loth day of September 2024.
CITY OF ROHNERT PARK
Susan H. Adams, MAYOR
Canine
Companions®
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Item 4.C.
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GARY FRIEDMAN
It is an honor to recognize Coach Gary Friedman, owner of Mud Puddle Gymnastics, for his decade of leadership and dedicated
service to the City of Rohnert Park's young gymnasts.
Gary's career in gymnastics spans 50 years in Northern California, including competitive gymnastics as a student at San Francisco
State University. He served children ages three to eleven as the community services youth gymnastics instructor in Rohnert Park.
Coach Gary's extensive experience is evident in the number of children he has coached. He taught seven classes four days a week,
reaching nearly 500 children each year in Rohnert Park.
We extend our heartfelt gratitude to Gary Friedman not just for his years of dedicated service but also for nurturing young talent and
their love for gymnastics.
Gary's unwavering support, expertise, and passion have left an indelible mark on the children he coached and their families.
As Coach Gary retires from the City of Rohnert Park's Community Services Department, we extend our best wishes. We thank him
for his years of service and wish him all the best in his future endeavors.
Signed this loth day of September 2024
By:
Susan H. Adams, Mayor
Development Services
Department Overview
Alicia Giudice-Director of Development Services
Development Services Department
Planning
Building
Engineering
Housing
Code Compliance
- GIS
2
Together These Divisions
- Recover our costs for providing service AND...
Negotiate and administer five Development Agreements that ne
$40 million in total exactions for City operations
• Develop and administer the City's Mitigation Fee Programs whic
netted over $30 million over the past 5 years for Capital Project
- Form and administer the City's Maintenance Districts which will
over $1.5 million in FY 24-25 to fund Public Safety and Public We
services
Planning Division
General Plan & Zoning Cody
Maintenance/Implementation
CEQA Compliance
General Plan Updates
Project/Entitlement Review
Planning Commission Liaison
Planning Division Accomplishment
Entitled 117 projects
Prepared 3 CEQA Compliance documents
Prepared General Plan Amendment to recognize
FIGR expansion
Hosted 12 Planning Commission Meetings
Building Division
Building Code Maintenance &
Implementation
Building Permits
Building Inspections
Health and Safety focused
6 I�
Building Division Accomplishmer
Hired a New Chief Building Official
Processed 11786 Building Permits
Conducted 8,102 Inspections
Engineering
Subdivisions- recordation of final
maps
Encroachment Permits
Grading Permits
Inspect and Accept Public
Improvements
Engineering Accomplishments
;essed 2 Final Maps with for 78 new lots
;essed 164 Encroachment/Grading Permits
•Completed 377 Inspections
'Completed 3 Public Improvements Acceptance
documents
L �'
Housing & Homelessness
0 Housing Element Implementation
0 Homeless Outreach & Services
• Grants Monitoring
• BMR Unit Monitoring
R& Rent Appeals Board Liaison
10
-qvpp� - . .
Housing & Homelessness
Accomplishments
tinued to implement robust homeless service prograi
jived 2 Grants totaling $1.65M
�N�emented mobile home park rent control
1,186 spaces citywide
program for nearly
Hosted 2 Rent Appeals Board meetings
Successful closure of Roberts Lake Safe Sleeping Program
Conducted monitoring of 722 BMR units citywide
11
Code Compliance
• Property Nuisance Complaints
• Housing Inspections of BMR units
• As needed programs
Business License
V Weed abatement
V Shopping Cart compliance
Homelessness Outreach
Code Compliance Accomplishments
Processed 1708 Code Complaints
Closed 1636 Code Cases
Completed 24 Housing Inspections of BIVIR units
Brought 163 businesses into Business license compliance
Initiated the Weed Abatement Program for the 2024 season
Continued the Shopping Cart Abatement Program
Geographic Information Systems
intain Citywide GIS system
p Roadways, utility lines and
special districts
Maintain Addressing
Prepare special maps for the Citywide
team as needed
.e o
Prerious Extent
Idrn ify NM &port Share
Find DaW Tasks
x � �
�istrict4
101
District 5
t 'District3
116
District V
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01
I
14
GIS Accomplishments
Mapped new Roadways, utility lines and special di
Created 17 new distinct addresses
Prepared special maps for the Citywide team inclu
Maps that show the FIGR expansion, changes to s(
locations, and maps to show new development
Administrative Staff Accomplishments
Managed over 40 consultant contracts
Processed over 500 invoices
Managed department office supplies for 6 divisions
Collected and processed over $6.2 million in
Development Impact revenue
16
Development Service Goals 2024/2025
Complete General Plan 2040 and associated EIR
,w Zoning Code updates to implement Housing Element
✓by right process for residential projects
✓objective development standards for by right
projects.
17
Development Service Goals 2024/2025
- Update website to publish
Spanish Translation
Development Activity Report
Housing Opportunity sites
Secure funding for affordable housing in Downtown
• Continue to provide Excellent Customer Service
Development Service Goals 2024/2025
- Update ADU application process to make more
streamlined and user-friendly
Updates to RPMC Title 1 for clarity and accessibility
Host first annual Housing Fair with Cotati and Library
- Continue working with Economic Development to
support local businesses
19
Presenter: Betsy H owze
014%I E R T P.+i#
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Interim Finance Director
September 10, 2024
C
n2
FY 2024-25 Mandated Tasks
. Prepare and Maintain Annual City Budget
s Prepare Audited Financial Statements
� Comply with Federal and State Regulations
y Manage the City's Cash and Investments, and
Provide Reports to Council
Respond to Public Records Requests
Prepare Federal, State &County Reports
Administer Bond Requirements
Administer Business Licenses
FY 2024-25 Core Tasks
Maintain Financial Systems, and Structure for
Reporting Accuracy and Efficiency
Ensure Financial Transactions are Recorded in
Accordance with Generally Accepted Accounting
Principles (GAAP)
Ensure Internal Controls are Enforced and
Segregation of Duties Maintained
Ensure Policies are up to Date and Compliance is
Met
7J
FY 2024-25 Core Tasks
Administer
and
Monitor the Annual
Budget
Review all
Staff
Reports that have
Financial Impact
Prepare Regular Reports for Council on the Financial
Condition of the City
➢ Develop Long -Range Financial Plans
➢ Administer Utility Billings/Collections
➢ Provide Excellent Customer Service
➢ Administer: Accounts Receivables/Accounts
Payable/Grants
5
FY 2024-25 Core Tasks
Review New Programs, Identify Fiscal Impacts,
Reporting Requirements, and how to Record
Review New Contracts and Agreements, Identify
Fiscal Impacts
Collaborate with Public Works to Track Public
Projects
Perform Financial Analysis
FY 2024-25 Discretionary Tasks
Perform Internal/External Audits
Perform Feasibility and Cost -Benefit Analysis
L' J
FY 2024-25 Revenue Opportunities
Review Business License Compliance
Audit Transient Occupancy Taxes for Compliance
Record, Track and Audit Revenue by Location
Administer Accounts Receivable and Collections
Record, Track and Audit Lease and Franchise
Contracts
Develop Cost Allocation Plans to Reimburse the
General Fund for Services Provided
Review Cost Reimbursement Agreements for
Compliance
6
FY 2023/24 Accomplishments
Reorganized and reclassed existing accounting
positions to meet internal controls and new
financial accounting software needs
Improved and created controls, as necessary, to
ensure minimal financial risk
Reduced cash handling by adding a cash
transportation service
Implemented Utility Billing
Module
FY 2023/24 Accomplishments
Transitioned utilities to a monthly billing cycle
Implemented the use of Munis modules for:
Contracts, Purchase Orders, Projects, and
Budget, and updated policies as needed
Updated daily operation tasks with new
Munis software system, workflow improvements
and created documented desk
procedures
10
FY 2023/24 Accomplishments
Restructured chart of accounts
Consolidated Special Revenue and Internal
Service Funds
Provided training by Tyler Technology for Budget,
Contracts, Purchase Orders, and Projects
Finance By The Numbers (FY 23-24)
Manage 97 Active Funds
Reconcile 5 Bank Accounts
Interface with 8 Systems
Processed 5,841 deposits worth $114AM
Processed 13,972 Vendor Invoices
Issued 6,694 Vendor Checks ($57.5M)
Prepared 54 Budget Amendments
n12
Finance By The Numbers (FY 23-24)
Processed 122,744 Utility Bills, including:
108,514 Residential Bills
12,216 Commercial Bills
686 Recycled Water Bills
Provided 2,557 Service Calls
Managed 4,072 Active Business Licenses
13
L
FY 2024/25 Goals
Return to the standard schedule for Audit
Completion, including the Schedule of
Expenditures for Federal Awards (SEFA), City
Financial Transactions Report, and other
Reporting and Compliance Requirements post
implementation of Munis
Continue to improve and create controls, as
necessary, to ensure minimal financial risk
n14
FY 2024/25 Goals
Continue to refine the chart of accounts
Continue to update daily operation tasks with new
Munis software system, workflow improvements
and create documented desk procedures
Train new staff and cross -train all staff to be able
to perform duties across functions within Finance
o AN S
FY 2024/25 Goals
Provide professional training to staff to improve
technical skill in their area of responsibility
Provide continuing education on Enterprise
Resource Planning (ERP) product enhancements
and updates, for Budget, Contracts, Purchase
Orders, Projects, and Grant modules
Initiate the use of the Grant Module and
implement a new Grant Policy
16
Questions/Comments
-- ll"atw_wio
CITY BILLS/DEMANDS FOR PAYMENT
September 10, 2024
Check Number: 600009908 - 600010189
Dated: August 13, 2024 - August 26, 2024
3,243,051.00
TOTAL $3.243,051.00
CITY BILLS DEMANDS FOR PAYMENT DATED AUGUST 13 2024 THROUGH AUGUST 26 2024
.d
w
aneawP
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600009908
08/13/2024
4 LEAF INC
General Fund
Contract -Outside Services
25,673.59
600009908
08/13/2024
4 LEAF INC
General Fund
Contract -Outside Services
5,318.36
600009908
08/13/2024
4 LEAF INC
General Fund
Contract -Outside Services
717.60
600009908
08/13/2024
4 LEAF INC
General Fund
Contract -Outside Services
2,035.48
600009909
08/13/2024
ALPHA CM INC
CIP Sewer
Capital Projects
34,124.96
600009909
08/13/2024
ALPHA CM INC
CIP Water
Capital Projects
18,781.96
600009910
08/13/2024
AMSNET INC
Information Technology ISF
Capital Outlay
3,041.67
600009910
08/13/2024
AMSNET INC
Information Technology ISF
Capital Outlay
7,143.57
600009910
08/13/2024
AMSNET INC
Information Technology ISF
Capital Outlay
3,041.67
600009910
08/13/2024
AMSNET INC
Information Technology ISF
Capital Outlay
10,185.24
600009911
08/13/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
736.00
600009912
08/13/2024
BECK'S SHOES INC
General Fund
Uniform -Purchase
193.14
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
5,290.11
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
11,365.12
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
6,665.50
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
428.22
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
1,027.00
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
647.40
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
312.00
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
1,803.36
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
1,439.60
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
General Fund
Professional Legal Fees
391.47
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
Sewer Utility Fund
Professional Legal Fees
5,427.24
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
Sewer Utility Fund
Professional Legal Fees
139.36
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
Water Utility Fund
Professional Legal Fees
139.36
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
CIP Government
Capital Projects
416.00
600009913
08/13/2024
BURKE WILLIAMS & SORENSEN
LLP
CIP Sewer
Capital Projects
243.88
600009914
08/13/2024
CALIFORNIA PUBLIC EMPLOYERS LABOR RELATIONS ASSOC
General Fund
Travel and Training
790.00
600009915
08/13/2024
CATHERINE SLACK
Measure M Parks
Other Exp-Special Events
1,500.00
600009915
08/13/2024
CATHERINE SLACK
Measure M Parks
Other Exp-Special Events
900.00
600009916
08/13/2024
CATHOLIC CHARITIES OF THE DIOCESE
OF SANTA ROSA
General Fund
Contract -Outside Services
103,166.00
600009916
08/13/2024
CATHOLIC CHARITIES OF THE DIOCESE
OF SANTA ROSA
General Fund
Contract -Outside Services
26,031.22
600009916
08/13/2024
CATHOLIC CHARITIES OF THE DIOCESE
OF SANTA ROSA
General Fund
Contract -Outside Services
37,467.60
600009917
08/13/2024
CELLCO PARTNERSHIP
Water Utility Fund
Communication -Phone
234.29
600009917
08/13/2024
CELLCO PARTNERSHIP
Recycled Water Utility Fund
Contract -Outside Services
37.99
600009918
08/13/2024
CLUBCARE INC
Sports Ctr Capltl Faciliy Rsry
Repair & Maintenance
910.00
600009919
08/13/2024
COGGINS FENCE & SUPPLY INC
General Fund
Othr Accrued Liab: Sales Tax
2.47
600009919
08/13/2024
COGGINS FENCE & SUPPLY INC
General Fund
Other Expense
(2.47)
600009919
08/13/2024
COGGINS FENCE & SUPPLY INC
General Fund
Other Expense
1,080.49
600009920
08/13/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonEIg
429.64
Page 1 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600009920
08/13/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
28.12
600009920
08/13/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
516.43
600009920
08/13/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
Spay and Neuter Fund
Other Expense
280.21
600009921
08/13/2024
CYRACOM INTERNATIONAL INC
General Fund
Contract -Outside Services
137.80
600009922
08/13/2024
DC ELECTRIC GROUP INC
General Fund
Retention Payable
924.75
600009922
08/13/2024
DC ELECTRIC GROUP INC
General Fund
Contract -Outside Services
14,476.83
600009922
08/13/2024
DC ELECTRIC GROUP INC
General Fund
Contract -Outside Services
5,416.56
600009922
08/13/2024
DC ELECTRIC GROUP INC
General Fund
Contract -Outside Services
12,602.49
600009923
08/13/2024
DE NOVO PLANNING GROUP
General Fund
Deposits -Developer
1,937.50
600009923
08/13/2024
DE NOVO PLANNING GROUP
General Fund
Other Rev -Developer Deposit
(1,937.50)
600009923
08/13/2024
DE NOVO PLANNING GROUP
General Fund
Developer Deposit Expense
1,937.50
600009924
08/13/2024
DRAFTECH BLUEPRINTING INC
General Fund
Deposits -Developer
16.99
600009924
08/13/2024
DRAFTECH BLUEPRINTING INC
General Fund
Other Rev -Developer Deposit
(16.99)
600009924
08/13/2024
DRAFTECH BLUEPRINTING INC
General Fund
Developer Deposit Expense
16.99
600009925
08/13/2024
LMS INVESTMENTS
Water Utility Fund
Other Expense
575.05
600009926
08/13/2024
EUREKA OXYGEN CO
General Fund
Contract -Outside Services
26.22
600009926
08/13/2024
EUREKA OXYGEN CO
General Fund
Other Exp-Special Events
38.00
600009926
08/13/2024
EUREKA OXYGEN CO
General Fund
Other Exp-Special Events
26.22
600009926
08/13/2024
EUREKA OXYGEN CO
Facilities Internal Service
Repair & Maintenance-Fclty
70.60
600009926
08/13/2024
EUREKA OXYGEN CO
Facilities Internal Service
Other Expense
478.30
600009926
08/13/2024
EUREKA OXYGEN CO
Facilities Internal Service
Other Expense
288.83
600009926
08/13/2024
EUREKA OXYGEN CO
Facilities Internal Service
Other Expense
288.83
600009926
08/13/2024
EUREKA OXYGEN CO
Facilities Internal Service
Other Expense
288.83
600009926
08/13/2024
EUREKA OXYGEN CO
Sewer Utility Fund
Rental -Equipment
86.50
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
86.33
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
778.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
349.89
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
2.61
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
538.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
157.51
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
94.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
357.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
153.66
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
500.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
20.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
250.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
778.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
349.89
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
538.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
155.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
94.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
357.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
153.66
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
500.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
20.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
250.00
600009927
08/13/2024
FASTENAL
General Fund
Other Expense
383.03
Page 2 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
778.64
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
349.89
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
538.73
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
155.00
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
94.47
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
357.15
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
153.66
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
424.24
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
37.72
600009927
08/13/2024
FASTENAL
Water Utility Fund
Other Expense
243.27
600009928
08/13/2024
GHD INC
CIP Government
Capital Projects
2,879.75
600009928
08/13/2024
GHD INC
CIP Water
Capital Projects
109,653.38
600009929
08/13/2024
GRAINGER INC
General Fund
Other Expense
41.98
600009929
08/13/2024
GRAINGER INC
General Fund
Other Expense
30.05
600009929
08/13/2024
GRAINGER INC
General Fund
Other Expense
(39.74)
600009929
08/13/2024
GRAINGER INC
General Fund
Other Expense
175.98
600009929
08/13/2024
GRAINGER INC
General Fund
Other Expense
6.49
600009929
08/13/2024
GRAINGER INC
General Fund
Other Expense
34.95
600009929
08/13/2024
GRAINGER INC
General Fund
Other Expense
64.80
600009929
08/13/2024
GRAINGER INC
Water Utility Fund
Equipment, Small Office & Tool
47.47
600009930
08/13/2024
HOMEFIRST OF SANTA CLARA COUNTY
General Fund
Contract -Outside Services
59,405.00
600009930
08/13/2024
HOMEFIRST OF SANTA CLARA COUNTY
Homeless
Contract -Outside Services
145,442.34
600009930
08/13/2024
HOMEFIRST OF SANTA CLARA COUNTY
Homeless
Contract -Outside Services
196,611.31
600009931
08/13/2024
HORIZON DISTRIBUTORS INC
General Fund
Other Expense
713.73
600009931
08/13/2024
HORIZON DISTRIBUTORS INC
General Fund
Other Expense
1,101.31
600009932
08/13/2024
KIMLEY HORN AND ASSOCIATES INC
General Fund
Contract -Outside Services
30,000.00
600009932
08/13/2024
KIMLEY HORN AND ASSOCIATES INC
CIP Government
Capital Projects
5,382.50
600009933
08/13/2024
MIKSIS SERVICE INC
Sewer Utility Fund
Retention Payable
392.20
600009934
08/13/2024
MINTIER HARNISH
CIP Government
Non -Capital Projects
38,175.09
600009935
08/13/2024
MOTION INDUSTRIES INC
Sewer Utility Fund
Repair & Maintenance
339.30
600009935
08/13/2024
MOTION INDUSTRIES INC
Sewer Utility Fund
Repair & Maintenance
406.89
600009936
08/13/2024
MUNICIPAL EMERGENCY SERVICES INC
General Fund
Other Exp-Structural Fire PPE
106.66
600009937
08/13/2024
MURRAY BUILDING INC
CIP Government
Capital Projects
32,369.42
600009938
08/13/2024
FERMIN RAMIREZ
General Fund
Travel and Training
108.00
600009939
08/13/2024
Carmen McBride
General Fund
Othr Accrued Uab: PrkRec Rfnd
100.00
600009940
08/13/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
10,230.92
600009940
08/13/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
8,775.34
600009940
08/13/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
10,239.08
600009941
08/13/2024
POWERPLAN
Fleet Services ISF
Fleet Veh Repairs for Streets
176.34
600009942
08/13/2024
REDWOOD LOCK INC
General Fund
Other Expense
43.60
600009943
08/13/2024
ROYSTON, HANAMOTO, ALLEY & ABEY
CIP Government
Non -Capital Projects
2,612.50
600009944
08/13/2024
SANDI CIVIL ENGINEERS PLANNERS
CIP Water
Capital Projects
64,076.55
600009945
08/13/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
120.00
600009945
08/13/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
1,675.56
600009945
08/13/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
660.55
600009945
08/13/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
660.55
600009945
08/13/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
120.00
Page 3 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600009946
08/13/2024
SNAP -ON EQUIPMENT INC
Fleet Services ISF
Equipment, Small Office & Tool
239.12
600009946
08/13/2024
SNAP -ON EQUIPMENT INC
Fleet Services ISF
Equipment, Small Office & Tool
621.10
600009947
08/13/2024
COUNTY OF SONOMA INFORMATION SYSTEMS DEPT
General Fund
Contract -Outside Services
8,452.65
600009947
08/13/2024
COUNTY OF SONOMA INFORMATION SYSTEMS DEPT
General Fund
Contract -Outside Services
8,748.49
600009948
08/13/2024
SONOMA COUNTY PUBLIC INFRASTRUCTURE
General Fund
Contract -Outside Services
1,698.88
600009949
08/13/2024
THE RENTAL PLACE
Measure M Parks
Other Exp-Special Events
500.00
600009950
08/13/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
8,736.00
600009951
08/13/2024
HD SUPPLY INC
Water Utility Fund
Equipment, Small Office & Tool
1,322.19
600009952
08/13/2024
VCA ANIMAL CARE CENTER OF SONOMA COUNTY
General Fund
Other Exp-Animal Clinic NonElg
139.48
600009953
08/13/2024
WHITLOCK & WEINBERGER TRANSPORTATION INC
CIP Government
Capital Projects
711.25
600009953
08/13/2024
WHITLOCK & WEINBERGER TRANSPORTATION INC
CIP Government
Capital Projects
295.00
600009954
08/13/2024
WEDGEWOOD VILLAGE PHARMACY LLC
General Fund
Othr Accrued Liab: Sales Tax
(0.57)
600009954
08/13/2024
WEDGEWOOD VILLAGE PHARMACY LLC
General Fund
Othr Accrued Liab: Sales Tax
(0.72)
600009954
08/13/2024
WEDGEWOOD VILLAGE PHARMACY LLC
General Fund
Other Exp-Animal Clinic NonElg
0.57
600009954
08/13/2024
WEDGEWOOD VILLAGE PHARMACY LLC
General Fund
Other Exp-Animal Clinic NonElg
61.80
600009954
08/13/2024
WEDGEWOOD VILLAGE PHARMACY LLC
General Fund
Other Exp-Animal Clinic NonElg
0.72
600009954
08/13/2024
WEDGEWOOD VILLAGE PHARMACY LLC
General Fund
Other Exp-Animal Clinic NonElg
78.48
600009955
08/13/2024
WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO
General Fund
Other Expense
43.10
600009956
09/15/2024
ABM SERVICES INC
General Fund
Contract -Outside Services
1,120.00
600009956
08/15/2024
ABM SERVICES INC
Facilities Internal Service
Supplies -Janitorial Svs
5,844.10
600009956
08/15/2024
ABM SERVICES INC
Facilities Internal Service
Supplies -Janitorial Svs
1,445.59
600009956
08/15/2024
ABM SERVICES INC
Facilities Internal Service
Supplies -Janitorial Svs
2,790.66
600009957
08/15/2024
DAVID MOHLE
Measure M Parks
Other Exp-Special Events
21.80
600009958
08/15/2024
AMY J TOLSON
Measure M Parks
Other Exp-Special Events
700.00
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Deposits -Developer
5,471.96
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Deposits -Developer
691.60
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Deposits -Developer
395.20
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Deposits -Developer
8,166.60
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Deposits -Developer
1,383.20
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
5,113.16
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
1,517.36
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
1,882.40
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
247.00
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
262.08
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Other Rev -Developer Deposit
(5,471.96)
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Other Rev -Developer Deposit
(691.60)
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Other Rev -Developer Deposit
(395.20)
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Other Rev -Developer Deposit
(8,166.60)
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Other Rev -Developer Deposit
(1,383.20)
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Developer Deposit Expense
5,471.96
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Developer Deposit Expense
691.60
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Developer Deposit Expense
395.20
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Developer Deposit Expense
8,166.60
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Developer Deposit Expense
1,383.20
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
RDA -Housing Project
Professional Legal Fees
1,385.28
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
Non -Capital Projects
599.04
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
Capital Projects
283.92
Page 4 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600009959
08/15/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
Capital Projects
696.80
600009960
08/15/2024
CINTAS
Facilities Internal Service
Repair & Maintenance-Fclty
20.10
600009960
08/15/2024
CINTAS
Facilities Internal Service
Repair & Maintenance-Fcity
182.19
600009960
08/15/2024
CINTAS
Facilities Internal Service
Repair & Maintenance-Fclty
20.10
600009961
08/15/2024
COMCAST BUSINESS
General Fund
Communication -Phone
160.88
600009961
08/15/2024
COMCAST BUSINESS
General Fund
Communication -Phone
560.38
600009962
08/15/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
804.32
600009962
08/15/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
607.52
600009963
08/15/2024
CREAM'S TOWING INC
Fleet Services ISF
Fleet Veh Repairs for Parks
514.94
600009964
08/15/2024
DELL MARKETING LP
Sewer Utility Fund
Office Expense
319.02
600009964
08/15/2024
DELL MARKETING LP
Water Utility Fund
Dues & Subscriptions
319.01
600009965
08/15/2024
DELTA FIRE & SECURITY INC
Facilities Internal Service
Repair & Maintenance-Fclty
164.85
600009966
08/15/2024
DEPT OF INDUSTRIAL RELATIONS
Facilities Internal Service
Repair & Maintenance-Fcity
675.00
600009967
08/15/2024
FASTENAL
General Fund
Other Expense
498.35
600009967
08/15/2024
FASTENAL
General Fund
Other Expense
400.00
600009967
08/15/2024
FASTENAL
Facilities Internal Service
Maintenance -Janitorial
1,057.58
600009967
08/15/2024
FASTENAL
Facilities Internal Service
Maintenance -Janitorial
795.83
600009967
08/15/2024
FASTENAL
Facilities Internal Service
Maintenance -Janitorial
712.86
600009967
08/15/2024
FASTENAL
Water Utility Fund
Other Expense
400.00
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
General Fund
Other Expense
25.89
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
General Fund
Other Expense
21.33
600009968
08/1S/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Equipment, Small Office & Tool
147.09
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Equipment, Small Office & Tool
22.38
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fcity
48.11
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fcity
5.42
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fclty
6.04
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fcity
135.78
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fcity
14.71
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fclty
38.94
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fcity
46.39
600009968
08/15/2024
FRIEDMAN'S HOME IMPROVEMENT
Sewer Utility Fund
Repair & Maintenance
3.95
600009969
08/15/2024
VOID- FROG POWER EQUIPMENT LLC
General Fund
Othr Accrued Liab:Sales Tax
0.00
600009969
08/15/2024
VOID - FROG POWER EQUIPMENT LLC
General Fund
Other Expense
0.00
600009969
08/15/2024
VOID - FROG POWER EQUIPMENT LLC
General Fund
Other Expense
0.00
600009970
08/15/2024
GRAINGER INC
General Fund
Other Expense
47.88
600009970
08/15/2024
GRAINGER INC
General Fund
Other Expense
13.24
600009970
08/15/2024
GRAINGER INC
General Fund
Other Expense
41.31
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Equipment, Small Office & Tool
12.63
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Equipment, Small Office & Tool
35.97
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Equipment, Small Office & Tool
729.78
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Equipment, Small Office & Tool
220.65
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fcity
70.90
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fcity
15.34
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
42.27
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fcity
25.95
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fcity
17.11
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fcity
91.63
Page 5 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
26.51
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
738.11
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-fclty
15.41
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
193.23
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
5.24
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
25.67
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
19.98
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
18.19
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
23.49
600009970
08/15/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty,
201.47
600009971
08/15/2024
HORIZON DISTRIBUTORS INC
General Fund
Other Expense
143.35
600009972
08/15/2024
MUNICIPAL EMERGENCY SERVICES INC
General Fund
Other Exp-Structural Fire PPE
1,677.07
600009973
08/15/2024
NORTHGATE COMPANY INC
Facilities Internal Service
Repair & Maintenance-Fclty
2,320.00
600009974
08/15/2024
NORTHGATES IN MOTION INC
Facilities Internal Service
Repair & Maintenance-Fclty
600.00
600009975
08/15/2024
ALANA GILCHRIST
Water Utility Fund
Benefits -Vision
119.35
600009976
08/15/2024
ALANA GILCHRIST
Water Utility Fund
Uniform - Purchase
259.42
600009977
08/15/2024
JOSEPH HANSON
General Fund
Uniform - Purchase
209.05
600009978
08/15/2024
MARIO GOMEZ
General Fund
Uniform - Purchase
350.00
600009979
08/15/2024
Aidee Andrade
Water Utility Fund
AR-UB Residential
1.81
600009980
08/15/2024
AMANDA SALAS
Water Utility Fund
AR-UB Residential
3.19
600009981
08/15/2024
AUDREY SALVADOR
Water Utility Fund
AR-UB Residential
22.52
600009982
08/15/2024
Barbara J Derwin
Water Utility Fund
AR-UB Residential
0.76
600009983
08/15/2024
BEST WESTERN
General Fund
AR -Mix Account Receivable
15.00
600009984
08/15/2024
BRIAN F SCHMIDT
Water Utility Fund
AR-UB Residential
72.74
600009985
08/15/2024
Daniel Moretti
Water Utility Fund
AR-UB Residential
3.55
600009986
08/15/2024
DOMINIQUE BROWN
Water Utility Fund
AR-UB Residential
29.75
600009987
08/15/2024
Glenn J. Accornero
Water Utility Fund
AR-UB Residential
54.71
600009988
08/15/2024
Ian Munc
Water Utility Fund
AR-UB Residential
2.16
600009989
08/15/2024
Jason Anderholm
Water Utility Fund
AR-UB Residential
4.33
600009990
08/15/2024
Joe or Kathryn Murphy
General Fund
Othr Payroll Liab-Court order
872.00
600009991
08/15/2024
Judy Oates
Water Utility Fund
AR-UB Residential
61.67
600009992
08/15/2024
Lo Mei Seh
Water Utility Fund
AR-UB Residential
28.27
600009993
08/15/2024
LORETTA SINTY
Water Utility Fund
AR-UB Residential
43.95
600009994
08/15/2024
Maureen McDonough
Water Utility Fund
AR-UB Residential
26.29
600009995
08/15/2024
Nancy 1 Aiona
Water Utility Fund
AR-UB Residential
45.62
600009996
08/15/2024
Richard Franz
General Fund
Othr Payroll Liab-Court order
693.00
600009997
08/15/2024
Sandra Geary
Water Utility Fund
AR-UB Residential
74.91
600009998
08/15/2024
SHERLYN J ROGERS
Water Utility Fund
AR-UB Residential
51.60
600009999
08/15/2024
SHIMMICK CONSTRUCTION CO. INC
Water Utility Fund
AR-UB Residential
17.74
600010000
08/15/2024
SHIRLEY GEE
Water Utility Fund
AR-UB Residential
48.98
600010001
08/15/2024
STACIE REAGAN
Water Utility Fund
AR-UB Residential
41.26
600010002
08/15/2024
Uma Patil
Water Utility Fund
AR-UB Residential
35.14
600010003
08/15/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
9,719.67
600010004
08/15/2024
PLATINUM CHEVROLET
Fleet Services ISF
Fleet Veh Repairs for PW
380.09
600010005
08/15/2024
REDWING BUSINESS ADVANTAGE ACCOUNT
Facilities Internal Service
Uniform -Purchase
300.D0
600010006
08/15/2024
REDWOOD EMPIRE MUNICIPAL INSURANCE FUND
General Fund
Workers' Compensation Claims
167.82
600010007
08/15/2024
REDWOOD LOCK INC
General Fund
General Liab Minor Claim Damag
163.27
Page 6 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010007
08/15/2024
REDWOOD LOCK INC
Facilities Internal Service
Repair & Maintenance-Fclty
348.80
600010007
08/15/2024
REDWOOD LOCK INC
Facilities Internal Service
Repair & Maintenance-Fclty
560.00
600010007
08/15/2024
REDWOOD LOCK INC
Facilities Internal Service
Repair & Maintenance-Fclty
54.50
600010007
08/15/2024
REDWOOD LOCK INC
Facilities Internal Service
Repair & Maintenance-Fclty
27.25
600010007
08/15/2024
REDWOOD LOCK INC
Facilities Internal Service
Repair & Maintenance-Fclty
160.00
600010008
08/15/2024
ROTO-ROOTER
Facilities Internal Service
Repair & Maintenance-Fclty
595.00
600010008
08/15/2024
ROTO-ROOTER
Facilities Internal Service
Repair & Maintenance-Fclty
475.00
600010009
08/15/2024
SAFETY-KLEEN SYSTEMS INC
Fleet Services ISF
Hazard Material
151.00
600010010
08/15/2024
SHERWIN WILLIAMS
General Fund
Other Expense
490.50
600010010
08/15/2024
SHERWIN WILLIAMS
Facilities Internal Service
Repair & Maintenance-Fclty
124.61
600010011
08/1S/2024
SONOMA COUNTY TAX COLLECTOR
General Fund
Dues & Subscriptions
41,674.00
600010012
08/15/2024
STEVEN TIMMINS
Facilities Internal Service
Repair & Maintenance-Fclty
2,675.00
600010013
08/15/2024
THYSSENKRUPP ELEVATOR CORPORATION
Facilities Internal Service
Repair & Maintenance-Fclty
720.07
600010013
08/15/2024
THYSSENKRUPP ELEVATOR CORPORATION
Facilities Internal Service
Repair & Maintenance-Fclty
441.24
600010014
08/15/2024
TROPE GROUP INC
Facilities Internal Service
Contract -Outside Services
12,516.41
600010015
08/15/2024
US BANK
General Fund
Othr Accrued Liab-P Card
27,839.44
600010016
08/15/2024
WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO
General Fund
Other Expense
54.55
600010017
08/15/2024
WESTERN EXTERMINATOR
Facilities Internal Service
Repair & Maintenance-Fclty
85.60
600010017
08/15/2024
WESTERN EXTERMINATOR
Facilities Internal Service
Repair & Maintenance-Fclty
64.20
600010017
08/15/2024
WESTERN EXTERMINATOR
Facilities Internal Service
Repair & Maintenance-Fclty
183.15
600010018
08/15/2024
GCP W W HOLDCO LLC
General Fund
Uniform - Purchase
120.15
600010018
08/15/2024
GCP W W HOLDCO LLC
General Fund
Uniform - Purchase
76.46
600010018
08/15/2024
GCP WW HOLDCO LLC
General Fund
Uniform- Purchase
346.29
600010019
08/16/2024
NORFIN INC
General Fund
Contract -Outside Services
855.00
600010020
08/16/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
21,894.72
600010021
08/16/2024
LIRA
General Fund
General Liability Premium
49,894.55
600010022
08/16/2024
CITY OF SANTA ROSA
Sewer Utility Fund
Laguna Plant & SubRegional Exp
1,047,380.84
600010022
08/16/2024
CITY OF SANTA ROSA
Recycled Water Utility Fund
Water Purchase
42,427.51
600010022
08/16/2024
CITY OF SANTA ROSA
Public Facility Finance DevFee
Laguna Plant & SubRegional Exp
60,712.95
600010023
08/16/2024
FRIEDMAN'S HOME IMPROVEMENT
General Fund
Equipment, Small Office & Tool
718.54
600010024
08/16/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
22.36
600010024
08/16/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
376.43
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
1,618.48
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
2,578.02
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
8,720.71
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
3,656.80
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
4,300.05
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
477.85
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
13,345.52
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
13,180.44
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
21,111.35
600010025
O8/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
2,481.66
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
3,405.92
600010025
08/16/2024
MURRAY BUILDING INC
CIP Government
Retention Payable
2,450.92
600010026
08/16/2024
BRENDAN BETTS
Water Utility Fund
Travel and Training
330.00
600010027
08/16/2024
BRENDAN BETTS
Water Utility Fund
Travel and Training
186.68
600010028
08/16/2024
Joyce Poueu
General Fund
Othr Accrued Liab:PrkRec Rfnd
400.00
Page 7 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010029
08/16/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
1,308.97
600010029
08/16/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
706.09
600010029
08/16/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
1,455.08
600010029
08/16/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
3,505.36
600010029
08/16/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
23,832.68
600010029
08/16/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
3,349.08
600010030
08/16/2024
RAFTELIS FINANCIAL CONSULTANTS INC
General Fund
Contract -Outside Services
12,300.00
600010031
08/16/2024
SONOMA COUNTY PERMIT/RESOURCE MGMT DEPT
CIP Government
Capital Projects
2,300.48
600010032
08/16/2024
SONOMA COUNTY TRANSPORTATION AUTHORITY
UDSP Univ Dist. Specific Pin
Other Expense
122,500.00
600010033
08/20/2024
ASCAP
Measure M Parks
Other Exp-Special Events
442.17
600010034
08/20/2024
AT&T
General Fund
Communication -Phone
54.72
600010035
08/20/2024
AT&T
General Fund
Communication -Phone
94.82
600010036
08/20/2024
AT&T
General Fund
Communication -Phone
375.60
600010037
08/20/2024
AT&T
General Fund
Communication -Phone
58.11
600010038
08/20/2024
AT&T
General Fund
Communication -Phone
284.41
60001GO39
08/20/2024
AT&T
General Fund
Communication -Phone
1.42
600010040
08/20/2024
AT&T
General Fund
Communication -Phone
84.84
600010041
08/20/2024
AT&T
General Fund
Communication -Phone
1,454.09
600010042
08/20/2024
AT&T
General Fund
Communication -Phone
142.94
600010043
08/20/2024
AT&T
General Fund
Communication -Phone
56.51
600010044
08/20/2024
AT&T
Water Utility Fund
Communication -Phone
58.64
600010045
08/20/2024
AT&T
Sewer Utility Fund
Communication -Phone
29.81
600010046
08/20/2024
AT&T MOBILITY
General Fund
Communication -Phone
1,671.08
600010046
08/20/2024
AT&T MOBILITY
Fleet Services ISF
Communication -Phone
56.27
600010046
08/20/2024
AT&T MOBILITY
Sewer Utility Fund
Communication -Phone
28.14
600010046
08/20/2024
AT&T MOBILITY
Sewer Utility Fund
Communication -Phone
98.21
600010046
08/20/2024
AT&T MOBILITY
Water Utility Fund
Communication -Phone
153.66
600010046
08/20/2024
AT&T MOBILITY
Water Utility Fund
Communication -Phone
28.13
600010047
08/20/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
T-Out CIP Bond 1&II
166.40
600010048
08/20/2024
CA DEPT OF TRANSPORTATION
CIP Government
Capital Projects
16,001.77
600010048
08/20/2024
CA DEPT OF TRANSPORTATION
CIP Government
Capital Projects
9,657.63
600010048
08/20/2024
CA DEPT OF TRANSPORTATION
CIP Government
Capital Projects
5,337.06
600010048
08/20/2024
CA DEPT OF TRANSPORTATION
CIP Government
Capital Projects
7,293.23
600010048
08/20/2024
CA DEPT OF TRANSPORTATION
CIP Government
Capital Projects
25,000.00
600010049
08/20/2024
CDW GOVERNMENT
Information Technology ISF
Equipment, Small Office & Tool
347.06
600010049
08/20/2024
CDW GOVERNMENT
Information Technology ISF
Software -Security
34,128.00
600010049
08/20/2024
CDW GOVERNMENT
Information Technology ISF
Repair & Maintenance
6,814.06
600010050
08/20/2024
CELLCO PARTNERSHIP
General Fund
Communication -Phone
858.26
600010050
08/20/2024
CELLCO PARTNERSHIP
Information Technology ISF
Internet & Broadband
294.49
600010050
08/20/2024
CELLCO PARTNERSHIP
Fleet Services ISF
Communication -Phone
38.01
600010050
08/20/2024
CELLCO PARTNERSHIP
Sewer Utility Fund
Communication -Phone
152.04
600010050
08/20/2024
CELLCO PARTNERSHIP
Water Utility Fund
Communication -Phone
304.08
600010050
08/20/2024
CELLCO PARTNERSHIP
RDA -Housing Project
Communication -Phone
38.01
600010051
08/20/2024
COMCAST
General Fund
Communication -Phone
105.16
600010052
08/20/2024
COMCAST
General Fund
Communication -Phone
16.31
600010053
08/20/2024
COMCAST
General Fund
Communication -Phone
176.20
600010054
08/20/2024
COMCAST
General Fund
Communication -Phone
153.65
Page 8 of 12 1
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010055
08/20/2024
COMCAST
General Fund
Communication -Phone
558.84
600010056
08/20/2024
COMCAST
General Fund
Communication -Phone
136.97
600010057
08/20/2024
COMCAST
General Fund
Communication -Phone
176.05
600010058
08/20/2024
COMCAST
General Fund
Communication -Phone
216.65
600010059
08/20/2024
COMCAST
General Fund
Communication -Phone
260.65
600010060
08/20/2024
COMCAST
General Fund
Communication -Phone
260.65
600010061
08/20/2024
MICHAEL RUBIN
Measure M Parks
Other Exp-Special Events
377.60
600010061
08/20/2024
MICHAEL RUBIN
Measure M Parks
Other Exp-Special Events
656.70
600010062
08/20/2024
FAS TRAK VIOLATION PROCESSING DEPARTMENT
General Fund
Other Expense
7.00
600010063
08/20/2024
FASTENAL
General Fund
Other Expense
250.00
600010063
08/20/2024
FASTENAL
General Fund
Other Expense
250.00
600010063
08/20/2024
FASTENAL
Water Utility Fund
Other Expense
251.33
600010064
08/20/2024
FRIEDMAN'S HOME IMPROVEMENT
General Fund
Other Expense
288.71
600010064
08/20/2024
FRIEDMAN'S HOME IMPROVEMENT
General Fund
Other Expense
4.72
600010064
08/20/2024
FRIEDMAN'S HOME IMPROVEMENT
Water Utility Fund
Other Exp-Repair System
146.26
600010065
08/20/2024
GRAINGER INC
General Fund
Other Expense
31.62
600010065
08/20/2024
GRAINGER INC
General Fund
Other Expense
39.74
600010066
08/20/2024
GRANICUS INC
General Fund
Software
4,609.99
600010067
08/20/2024
HILDEBRAND CONSULTING LLC
Sewer Utility Fund
Contract -Outside Services
6,250.00
600010068
08/20/2024
OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA
General Fund
Contract -Outside Services
108.00
600010069
08/20/2024
ANTHONY FUGAZZI
General Fund
Travel and Training
1,044.42
600010070
08/20/2024
CODY BALE
Sewer Utility Fund
Uniform - Purchase
260.02
600010071
08/20/2024
EMILY SANBORN
CIP Government
T-Out CIP Bond I&11
37.91
600010072
08/20/2024
JONATHAN HEATON
General Fund
Travel and Training
260.00
600010073
08/20/2024
RICARDO LLERENA-ORIHUELA
Sewer Utility Fund
Benefits -Vision
150.00
600010074
08/20/2024
RICARDO LLERENA-ORIHUELA
Sewer Utility Fund
Uniform - Purchase
350.00
600010075
08/20/2024
RICARDO LLERENA-ORIHUELA
Sewer Utility Fund
Uniform - Purchase
300.00
600010076
08/20/2024
THOMAS IZARD
General Fund
Travel and Training
1,985.84
600010077
08/20/2024
Rosa E. Gonzalez
General Fund
Othr Accrued Liab.-PrkRec Rfnd
100.00
600010078
08/20/2024
Rotary Club of Rancho Cotati
General Fund
Othr Accrued Liab.-PrkRec Rfnd
919.00
600010079
08/20/2024
PETERSON POWER SYSTEMS INC
Fleet Services ISF
Repair & Maintenance
774.60
600010080
08/20/2024
RP EXPRESS LLC
Fleet Services ISF
Repair & Maintenance
301.00
600010081
08/20/2024
RSG INC
CIP Government
T-Out CIP Bond 1&11
618.75
600010081
08/20/2024
RSG INC
CIP Government
T-Out CIP Bond 1&II
206.25
600010082
08/20/2024
SAFETY-KLEEN SYSTEMS INC
General Fund
Other Expense
750.02
600010083
08/20/2024
SHERRY BLANCHARD
General Fund
Contract Services -Instructors
994.50
600010084
08/20/2024
SONOMA COUNTY TAX COLLECTOR
General Fund
Othr Accrued Liab: BIA TOT
206,987.21
600010084
08/20/2024
SONOMA COUNTY TAX COLLECTOR
General Fund
Chrg Srvs-BIA TOT
(4,139.74)
600010085
08/20/2024
TINATUTTLE
General Fund
Contract Services -Instructors
967.20
600010086
08/20/2024
TIV BRANDING INC
General Fund
Contract -Outside Services
9,000.00
600010087
08/20/2024
UNDERGROUND SERVICE ALERT
Sewer Utility Fund
License & Permit
561.93
600010087
08/20/2024
UNDERGROUND SERVICE ALERT
Water Utility Fund
License & Permit
561.92
600010088
08/20/2024
UNITED RENTALS NORTH AMERICAN INC
General Fund
Other Expense
381.36
600010089
08/20/2024
HD SUPPLY INC
Water Utility Fund
Other Expense
281.30
600010090
08/20/2024
GCP WW HOLDCO LLC
General Fund
Uniform - Purchase
316.77
600010091
08/21/2024
AT&T
General Fund
Communication -Phone
28.25
600010092
08/21/2024
AT&T
General Fund
Communication -Phone
58.07
Page 9 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010093
08/21/2024
AT&T
General Fund
Communication -Phone
29.83
600010094
08/21/2024
AT&T
General Fund
Communication -Phone
171.21
600010095
08/21/2024
AT&T
General Fund
Communication -Phone
58.11
600010096
08/21/2024
AT&T
General Fund
Communication -Phone
40.81
600010097
08/21/2024
AT&T
General Fund
Communication -Phone
58.11
600010098
08/21/2024
AT&T
General Fund
Communication -Phone
86.40
600010099
08/21/2024
AT&T
General Fund
Communication -Phone
29.83
600010100
08/21/2024
AT&T
General Fund
Communication -Phone
145.85
600010101
08/21/2024
AT&T
General Fund
Communication -Phone
55.13
600010102
08/21/2024
AT&T
General Fund
Communication -Phone
84.25
600010103
08/21/2024
AT&T
General Fund
Communication -Phone
56.31
600010104
08/21/2024
BARBARA LEACH D.V.M.
General Fund
Other Exp-Animal Clinic NonElg
4,680.00
600010104
08/21/2024
BARBARA LEACH D.V.M.
Spay and Neuter Fund
Contract -Outside Services
340.00
600010105
08/21/2024
BECK COMMUNICATIONS INC
General Fund
Contract -Outside Services
280.00
600010106
08/21/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
470.20
600010107
08/21/2024
BWS DISTRIBUTORS INC
Water Utility Fund
Equipment, Small Office & Tool
15.02
600010108
08/21/2024
CAPTIONS UNLIMITED OF NEVADA
INC
General Fund
Contract -Outside Services
120.00
600010109
08/21/2024
NOCAL AG INC.
Fleet Services ISF
Fleet Veh Repairs for Fire
265.00
600010110
08/21/2024
COMPLETE WELDERS SUPPLY
General Fund
Other Expense
248.61
600010111
08/21/2024
BUTLER ANIMAL HEALTH HOLDING
COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
26.75
600010111
08/21/2024
BUTLER ANIMAL HEALTH HOLDING
COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
450.68
600010111
08/21/2024
BUTLER ANIMAL HEALTH HOLDING
COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
326.74
600010111
08/21/2024
BUTLER ANIMAL HEALTH HOLDING
COMPANY LLC
Spay and Neuter Fund
Other Expense
32.74
600010112
08/21/2024
DARKTRACE HOLDINGS LIMITED
Information Technology ISF
Software -Security
39,580.08
600010113
08/21/2024
DARKTRACE HOLDINGS LIMITED
Information Technology ISF
Software -Security
11,506.04
600010114
08/21/2024
FASTENAL
General Fund
Other Expense
125.34
600010114
08/21/2024
FASTENAL
General Fund
Other Expense
300.00
600010114
08/21/2024
FASTENAL
General Fund
Other Expense
100.00
600010114
08/21/2024
FASTENAL
General Fund
Other Expense
300.00
600010114
08/21/2024
FASTENAL
Water Utility Fund
Other Expense
1D0.00
600010114
08/21/2024
FASTENAL
Water Utility Fund
Other Expense
350.03
600010115
08/21/2024
GRAINGER INC
Water Utility Fund
Equipment, Small Office & Tool
154.04
600010115
08/21/2024
GRAINGER INC
Water Utility Fund
Equipment, Small Office & Tool
75.76
600010115
08/21/2024
GRAINGER INC
Water Utility Fund
Equipment, Small Office & Tool
32.14
600010116
08/21/2024
HORIZON DISTRIBUTORS INC
General Fund
Other Expense
148.92
600010117
08/21/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
3,656.00
600010118
08/21/2024
ANTHONY FUGAllI
General Fund
Other Expense
80.82
600010119
08/21/2024
ANTHONY FUGAllI
General Fund
Travel and Training
1,413.00
600010120
08/21/2024
JULIE DILLINGHAM
General Fund
Travel and Training
549.00
600010121
08/21/2024
Basilia Cauich
General Fund
Othr Accrued Liab.-PrkRec Rfnd
750.00
600010122
08/21/2024
Giovanni Azpeitia
General Fund
Othr Accrued Liab: PrkRec Rfnd
200.00
600010123
08/21/2024
Ivette Guzman
General Fund
Othr Accrued Liab: PrkRec Rfnd
800.00
600010124
08/21/2024
Ruben Calvillo Mendoza
General Fund
Othr Accrued Liab.-PrkRec Rfnd
800.00
600010125
08/21/2024
Teresa Solorio
General Fund
Othr Accrued Liab.-PrkRec Rfnd
135.00
600010126
08/21/2024
PACIFIC GAS & ELECTRIC
General Fund
Utility -Electric
69.06
600010127
08/21/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
325.82
600010128
08/21/2024
SONOMA COUNTY TAX COLLECTOR
General Fund
Fines -Parking Citations
6,220.00
Page 10 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010129
08/21/2024
STERICYCLE INC
General Fund
Hazard Material
87.07 ,
600010130
08/22/2024
AT&T MOBILITY
General Fund
Communication -Phone
6,236.75
600010130
08/22/2024
AT&T MOBILITY
Sewer Utility Fund
Communication -Phone
65.17
600010130
08/22/2024
AT&T MOBILITY
Sewer Utility Fund
Communication -Phone
170.64
600010130
08/22/2024
AT&T MOBILITY
Water Utility Fund
Communication -Phone
65.17
600010130
08/22/2024
AT&T MOBILITY
Water Utility Fund
Communication -Phone
300.92
600010130
08/22/2024
AT&T MOBILITY
Recycled Water Utility Fund
Communication -Phone
40.24
600010131
08/22/2024
BWS DISTRIBUTORS INC
Sewer Utility Fund
Dues & Subscriptions
473.71
600010132
08/22/2024
ADB ENTERPRISE LLC
General Fund
Contract -Outside Services
775.00
600010133
08/22/2024
COMCAST
General Fund
Communication -Phone
46.89
600010134
08/22/2024
COMCAST
General Fund
Communication -Phone
46.88
600010135
08/22/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
Spay and Neuter Fund
Other Expense
743.80
600010136
08/22/2024
DKF SOLUTIONS GROUP LLC
Water Utility Fund
Travel and Training
450.00
600010137
08/22/2024
EXTREME TOWING
General Fund
Contract -Outside Services
2,000.00
600010138
08/22/2024
FAS TRAK VIOLATION PROCESSING DEPARTMENT
CIP Government
T-Out CIP Bond 1&11
7.00
600010139
08/22/2024
ROBERTJ ITO
General Fund
Contract Services -Instructors
78.00
600010140
08/22/2024
JANE BARON-SORENSEN
Measure M Parks
Other Exp-Special Events
800.00
600010141
08/22/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
692.74
600010142
08/22/2024
KAYLA SCHETTLER
General Fund
Contract Services -Instructors
642.85
600010143
08/22/2024
MOONLIGHT BPO LLC
General Fund
Communication Advertising
898.70
600010144
08/22/2024
TILL KEMPF
General Fund
Travel and Training
416.88
600010145
08/22/2024
Felix Valencia
General Fund
Othr Accrued Liab.-PrkRec Rfnd
800.00
600010146
08/22/2024
Marie Lego
General Fund
Othr Accrued Liab: PrkRec Rfnd
13.00
600010147
08/22/2024
RANDY SNYDER
General Fund
Contract Services -Instructors
2,258.76
600010148
08/22/2024
REDWING BUSINESS ADVANTAGE ACCOUNT
Fleet Services ISF
Uniform - Purchase
300.00
600010149
08/22/2024
SOILAND CO INC
Water Utility Fund
Other Exp-Repair System
255.25
600010150
08/26/2024
GARY ZANE FRIEDMAN
General Fund
Contract Services -Instructors
1,768.00
600010151
08/26/2024
PETALUMA COMMUNITY ACCESS
General Fund
Contract -Outside Services
552.50
600010152
08/23/2024
HAROLD A. STEUBER INC
General Fund
Other Expense
8.00
600010152
08/23/2024
HAROLD A. STEUBER INC
General Fund
Other Expense
45.48
600010152
08/23/2024
HAROLD A. STEUBER INC
General Fund
Other Expense
8.00
600010152
08/23/2024
HAROLD A. STEUBER INC
General Fund
Other Expense
8.00
600010152
08/23/2024
HAROLD A. STEUBER INC
Sewer Utility Fund
Contract -Outside Services
116.60
600010153
08/23/2024
CA DEPARTMENT OF CONSERVATION
General Fund
Othr Accrued Liab.-Strong Mtn
177.62
600010153
08/23/2024
CA DEPARTMENT OF CONSERVATION
General Fund
Fee -Strong Motion
(8.88)
600010154
08/23/2024
CAPTIONS UNLIMITED OF NEVADA INC
General Fund
Contract -Outside Services
337.50
600010154
08/23/2024
CAPTIONS UNLIMITED OF NEVADA INC
General Fund
Contract -Outside Services
270.00
600010155
08/23/2024
CHRIS SCHLOEMP
General Fund
Other Exp-PAC Production
595.00
600010156
08/23/2024
CITY OF PETALUMA
General Fund
City Council DSExp
60.00
600010157
08/23/2024
CITY OF ROHNERT PARK
General Fund
Utility -Water and Sewer
19.18
600010158
08/23/2024
CLEARSTAR INC
General Fund
Recruitment
174.86
600010159
08/23/2024
COMPLETE WELDERS SUPPLY
General Fund
Other Exp-First Aid Supplies
223.33
600010160
08/23/2024
CULLIGAN
General Fund
Other Expense
92.00
600010160
08/23/2024
CULLIGAN
General Fund
Other Expense
92.00
600010161
08/23/2024
GARDENERS AID INC
General Fund
Other Expense
895.80
600010162
08/23/2024
GRAINGER INC
General Fund
Other Expense
59.30
600010162
08/23/2024
GRAINGER INC
General Fund
Other Expense
16.24
Page 11 of 12
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010162
08/23/2024
GRAINGER INC
Sewer Utility Fund
Repair & Maintenance
236.48
600010163
08/23/2024
GREENTEC-USA INC
Information Technology ISF
Repair & Maintenance
2,634.00
600010164
08/23/2024
GRUTMAN LAW APC
General Fund
General Liab Self Insur'd Loss
8,715.00
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for WTR
359.21
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for WTR
214.52
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for WTR
121.22
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
143.49
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
945.49
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
873.04
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
991.90
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
1,131.48
60001016E
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
102.85
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for PW
13.22
600010165
08/23/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Parks
3.54
600010166
08/23/2024
HORIZON DISTRIBUTORS INC
General Fund
Other Expense
103.62
600010167
08/23/2024
MARK PIPPIN
General Fund
Other Expense
335.72
600010167
08/23/2024
MARK PIPPIN
Sewer Utility Fund
Uniform - Purchase
152.06
600010167
08/23/2024
MARK PIPPIN
Sewer Utility Fund
Uniform - Purchase
317.19
600010167
08/23/2024
MARK PIPPIN
Sewer Utility Fund
Uniform - Purchase
353.16
600010167
08/23/2024
MARK PIPPIN
Water Utility Fund
Uniform - Purchase
152.05
600010168
08/23/2024
L.N. CURTIS & SONS
General Fund
Equipment, Small Office & Tool
26.22
600010168
08/23/2024
L.N. CURTIS & SONS
General Fund
Equipment, Small Office & Tool
688.55
600010168
08/23/2024
L.N. CURTIS & SONS
General Fund
Other Exp-Structural Fire PPE
298.71
600010169
08/23/2024
INTERNATIONAL BUSINESS INFORMATION TECHNOLOGIES
General Fund
Contract -Outside Services
1,500.00
600010170
08/23/2024
NORTHERN COAST OFFICIALS ASSOCIATION INC
General Fund
Contract -Outside Services
2,030.00
600010171
08/23/2024
OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA
General Fund
Contract -Outside Services
1,137.00
600010172
08/23/2024
ONE STEP GP5
General Fund
Contract -Outside Services
1,026.00
600010173
08/23/2024
TILL KEMPF
General Fund
Travel and Training
30.00
600010174
08/23/2024
KYLE WIEGMAN
General Fund
Travel and Training
200.00
600010175
08/23/2024
MOHAMAD HAMADE
General Fund
Other Expense
202.00
600010176
08/23/2024
PACE SUPPLY
Sewer Utility Fund
Repair & Maintenance
16.58
600010177
08/23/2024
PEN -LINK LTD
General Fund
Software
1,998.00
600010178
08/23/2024
POWERPLAN
Fleet Services ISF
Fleet Veh Repairs for WTR
453.44
600010179
08/23/2024
REDWOOD LOCK INC
Fleet Services ISF
Fleet Veh Repairs for Fire
85.02
600010180
08/23/2024
FMA INC
Fleet Services ISF
Fleet Veh Repairs for WTR
75.00
600010181
08/23/2024
RELIABLE HARDWARE & STEEL CO
General Fund
Other Expense
257.02
600010182
08/23/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Other Expense
562.44
600010183
08/23/2024
SANTA ROSA UNIFORM & CAREER APPAREL
General Fund
Uniform - Purchase
1,099.95
600010184
08/23/2024
SNAP -ON EQUIPMENT INC
Fleet Services ISF
Equipment, Small Office & Tool
880.56
600010185
08/23/2024
THOMAS P SULLIVAN
Fleet Services ISF
Fleet Veh Repairs for Police
830.45
600010186
08/23/2024
TRANSUNION
General Fund
Contract -Outside Services
239.80
600010187
08/23/2024
TRENTMAN CORP
General Fund
Other Expense
2,545.54
600010188
08/23/2024
TROPE GROUP INC
General Fund
Other Expense
96.00
600010189
08/23/2024
USBANK CORPORATE TRUST SERVICES CM9690
Successor Agency-CDC-ROPS
Contract -Outside Services
1,908.00
3,243,051.00
Page 12 of 12
Item 7.A.2.
City of Rohnert Park
Council Members Expense Report by Quarter
Fiscal Year 23/24
Account
Quarter 1
Quarter 2
Quarter 3
Quarter 4
YTD Total
Budget
Remaining
Budget
City Representation 63800
-
-
-
750.00
750.00
City Representation 63810
-
-
-
750.00
750.00
Rodriguez 63820
202.00
788.95
609.51
2,066.95
3,667.41
4,000.00
332.59
Sanborn 63830
172.00
887.49
127.29
880.30
2,067.08
4,000.00
1,932.92
Guidice 63840
822.00
1,017.11
438.09
929.09
3,206.29
4,000.00
793.71
Elward 63850
852.00
627.88
131.90
1,923.86
3,535.64
4,000.00
464.36
Hollingsworth -Adams 63860
232.00
722.37
1,279.83
1,340.77
3,574.97
4,000.00
425.03
Total
$ 2,280.00
$ 4,043.80
$ 2,586.62
$ 7,140.97
$ 16,051.39
$ 21,500.00
$ 5,448.61
* Note: Expenses are reported when paid not attended
**Discrepancy due to dates, expenses will be reported on 4th QTR report.
** YTD TOTAL
Y %a 11 OMMY11_ i!l 1L! LLUH IL_IQ MM IM11 1
City of Rohnert Park
Council Members Quarterly Travel Expense
4th QTR Quarter April 2024 - June 2024
Account
City Representation 63800
City Representation 63810
Event Description Check Date Amount
Rodriguez 63820
Sonoma County Mayor's and Councilmembers Association
4/2/2024
55.00
5/1 Noon Times Luncheon
6/13/24
30.00
National League of Cities
6/13/24
700.00
Sonoma County Mayor's and Councilmembers Association Dinner
6/17/24
65.00
League of California Cities Conference
7/3/24
650.00
Airfare for National League of Cities
7/3/24
566.95
2,066.95
Sanborn 63830
Sonoma County Mayor's and Councilmembers Association
4/2/2024
55.00
Zero Waste Symposium Registration
5/1/2024
71.21
Sonoma County Mayor's and Councilmembers Association Dinner
6/17/24
65.00
League of California Cities Conference
7/3/24
650.00
Travel Insurance for airfare to National League of Cities
7/3/24
39.09
880.30
Guidice 63840
Sonoma County Mayor's and Councilmembers Association
4/2/2024
55.00
4/17 AM RP Breakfast and 5/1 AM RP Breakfast
6/13/2024
60.00
Sonoma County Mayor's and Councilmembers Association Dinner
6/17/24
65.00
5/1 Noon Times Luncheon
6/13/24
60.00
League of California Cities Conference
7/3/24
650.00
Travel Insurance for airfare to National League of Cities
7/3/24
39.09
929.09
Elward 63850
Sonoma County Mayor's and Councilmembers Association
4/2/2024
55.00
National League of Cities
6/13/24
600.00
RP Fire Pride Tshirts
7/18/24
51.91
Airfare for National League of Cities
7/3/24
566.95
League of California Cities Conference
7/3/24
650.00
1,923.86
Hollingsworth -Adams 63860 Oliver's Market Town Hall meeting
4/9/2024
169.98
Food Max Drinks for Town Hall meeting
4/9/2024
32.41
Sonoma County Mayor's and Councilmembers Association
4/2/2024
55.00
5/1 Noon Times Luncheon
5/1/24
30.00
Hyatt stay following ABAG Executive Meeting
5/16/24
280.19
Leadership and Identity: LGBTQIA+Trailblazers in SC Program regist
6/13/24
28.19
Sonoma County Mayor's and Councilmembers Association Dinner
6/17/24
65.00
Registration for RP Chamber Noon Times Luncheon
7/3/24
30.00
League of California Cities Conference
7/3/24
650.00
1,340.77
Note: Expenses are reported when paid not attended $ 7,140.97
Council expenses made with a credit card during the month of June, 2024 will be reflected in the FY24/25 1 st quarterly report.
City of Rohnert Park
4TH QUARTER COUNCIL EXPENSE REPORT FY 24
FOR 2024 12 JOURNAL DETAIL 2024 10 TO 2024 12
ORIGINAL REVISED AVAILABLE PCT-
O' BUDGET YTD EXPENDED MTD EXPENDED -ENCUMBRANCES BUDGET USED
63800 Mayor Ex eases - First Ha
111 11 1 11 111 11 . :11
TOTAL Mayor Expenses - First Half
1000-00-10-100-1000-00-63810-
TOTAL Mayor Expenses - second Hal
1000-00-10-100-1000-00-63820-
2024/10/000023 04/01/2024 API
2024/11/001711 05/28/2024 API
2024/11/001711 05/28/2024 API
2024/12/000376 06/10/2024 API
2024/12/002165 06/26/2024 API
2024/12/002165 06/26/2024 API
TOTAL City Council D1Exp
f382. alwn
1000-00-10-100-1000-00-63830-
MayorExQ12
750 750 .00 .00 .00 750.00 .0%
750 750 .00 .00 .00 750.00 .0%
MayorExQ34
750 750 .00 .00 .00 750.00 .0%
750 750 .00 .00 .00 750.00 .0%
Coun D1Exp
4,000 4,000 3,667.41
55.00 VND 001873 IN 35782
30.00 VND 001432 IN 40590
700.00 VND 001432 IN 40597
65.00 VND 000285 IN 38932
650.00 VND 001432 IN 41958
566.95 VND 001432 IN 41966
4,000 4,000 3,667.41
Coun D2Exp
4,000 4,000 2,067.08
1,281.95 .00 332.59 91.7%
CITY OF COTATI Attendance to Mayo600007590
ONE TIME PAY P-CARD 4/17 RPBreakfast-G
ONE TIME PAY P-CARD NLC 2024 City Summ
CITY OF HEALDSBURG Reg attend Mayors 600008923
ONE TIME PAY P-CARD Registration for T
ONE TIME PAY P-CARD Airfare for counci
1,281.95 .00 332.59 91.7%
754.09 .00 1,932.92 51.7%
Report generated: 08/14/2024 14:16
user: jstuard Page 1
Program iD: glytdbud
City of Rohnert Park
4TH QUARTER COUNCIL EXPENSE REPORT FY 24
FOR 2024 12
1000-00-10-100-1000-00-63830-
2024/10/000023 04/01/2024 API
2024/10/002469 04/26/2024 API
2024/12/000376 06/10/2024 API
2024/12/002165 06/26/2024 API
2024/12/002165 06/26/2024 API
TOTAL City Council D2Exp
1000-00-10-100-1000-00-63840-
2024/10/000023 04/01/2024 API
2024/11/001711 05/28/2024 API
2024/12/000376 06/10/2024 API
2024/12/002165 06/26/2024 API
2024/12/002165 06/26/2024 API
2024/12/002165 06/26/2024 API
TOTAL City Council D3Exp
1000-00-10-100-1000-00-63850-
2024/10/000023 04/01/2024 API
2024/11/001711 05/28/2024 API
2024/12/001758 06/24/2024 API
2024/12/002165 06/26/2024 API
2024/12/002165 06/26/2024 API
TOTAL City Council D4Exp
Report generated: 08/14/2024 14:16
user: jstuard
Program ID glytdbud
Coun D2Exp
55.00 VND 001873 IN 35782
71.21 VND 001432 IN 38294
65.00 VND 000285 IN 38932
650.00 VND 001432 IN 41959
39.09 VND 001432 IN 41962
JOURNAL DETAIL 2024 10 TO 2024 12
CITY OF COTATI Attendance to Mayo600007590
ONE TIME PAY P-CARD Registration fee f
CITY OF HEALDSBURG Reg attend Mayors 600008923
ONE TIME PAY P-CARD Registration for t
ONE TIME PAY P-CARD Travel insurance f
4,000
4,000
2,067.08
754.09
.00 1,932.92 51.7%
Coun D3Exp
4,000
4,000
3,206.29
814.09
.00 793.71 80.2%
55.00 VND
001873 IN 35782
CITY OF COTATI
Attendance to Mayo600007590
60.00 VND
001432 IN 40590
ONE TIME PAY P-CARD
4/17 RPBreakfast-G
65.00 VND
000285 IN 38932
CITY OF HEALDSBURG
Reg attend Mayors 600008923
60.00 VND
001432 IN 41945
ONE TIME PAY P-CARD
Registration-RPCha
650.00 VND
001432 IN 41960
ONE TIME PAY P-CARD
Registration for t
39.09 VND
001432 IN 41962
ONE TIME PAY P-CARD
Travel insurance f
4,000
4,000
3,206.29
814.09
-00 793.71 80.2%
Coun D4Exp
4,000
4,000
3,535.64
1,268.86
.00 464.36 88.4%
55.00 VND
001873 IN 35782
CITY OF COTATI
Attendance to Mayo600007590
600.00 VND
001432 IN 40596
ONE TIME PAY P-CARD
NLC 2024 City Summ
51.91 VND
001391 IN 0438625
WERLE ENTERPRISE,LLC
RP FIRE PRIDE TSH16OOOO9599
566.95 VND
001432 IN 41950
ONE TIME PAY P-CARD
Airfare for Jackie
650.00 VND
001432 IN 41956
ONE TIME PAY P-CARD
Registration for t
4,000
4,000
3,535.64
1,268.86
.00 464.36 88.4%
Page 2
City of Rohnert Park
4TH QUARTER COUNCIL EXPENSE REPORT FY 24
FOR 2024 12
1000-00-10-100-1000-00-63860-
2024/10/000023 04/01/2024 API
2024/10/002469 04/26/2024 API
2024/11/000429 05/31/2024 EXE
2024/11/000430 05/31/2024 EXL
2024/11/000484 05/31/2024 API
2024/11/001711 05/28/2024 API
2024/12/000376 06/10/2024 API
2024/12/002165 06/26/2024 API
2024/12/002165 06/26/2024 API
TOTAL City Council D5EXp
TOTAL City Council
TOTAL EXPENSES
GRAND TOTAL
Report generated: 08/14/2024 14:16
User: jstuard
Program ID! glytdbud
JOURNAL DETAIL 2024 10 TO 2024 12
Coun D5EXp
4,000
4,000
3,574.97
745.00
.00
425.03 89.4%
55.00 VND
001873 IN 35782
CITY of COTATI
Attendance
to Mayo600007590
30.00 VND
001432 IN 38325
ONE TIME PAY
P-CARD
Noon Time
Luncheon
280.19 REF
1000
SUSAN
HOLLINGSWORTH
-280.19 REF
1000
SUSAN
HOLLINGSWORTH
280.19 VND
001430 IN 37768
ONE TIME PAY
EE
Final Payment
for 600008417
28.19 VND
001432 IN 40591
ONE TIME PAY
P-CARD
Los Cien:
Leadersh
65.00 VND
000285 IN 38932
CITY of HEALDSBURG
Reg attend
Mayors 600008923
30.00 VND
001432 IN 41945
ONE TIME PAY
P-CARD
Registration-RPcha
650.00 VND
001432 IN 41957
ONE TIME PAY
P-CARD
Registration
for t
4,000
4,000
3,574.97
745.00
.00
425.03 89.4%
21,500
21,500
16,051.39
4,863.99
.00
5,448.61 74.7%
21,500
21,500
16,051.39
4,863.99
.00
5,448.61
21,500
21,500
16,051.39
4,863.99
.00
5,448.61 74.7%
** END OF
REPORT - Generated
by Jennifer
Stuard **
Page 3
City of Rohnert Park
4TH QUARTER COUNCIL EXPENSE REPORT FY 24
Field # Total Page Break
Sequence 1 9 Y N
sequence 2 11 Y N
Sequence 3 0 N N
Sequence 4 0 N N
Report title:
4TH QUARTER COUNCIL EXPENSE REPORT FY 24
Print Full or short description: s
Print MTD version: Y
Print Revenues -version headings: N
Format type: 1
Print revenue budgets as zero: N
Include Fund Balance: N
Include requisition amount: N
Multiyear view: F
Find Criteria
Field Name Field value
Org 10001000
object 63800:63860
Project
Rollup code
Account type ROE
Account status Active
Report generated: 08/14/2024 14:16
user: jstuard
Program ID: glytdbud
REPORT OPTIONS
Year/Period: 2024/12
Print revenue as credit: Y
Print totals only: N
suppress zero bal accts: N
Print full GL account: Y
Double space: N
Roll projects to object: N
Carry forward code: 2
Print journal detail: Y
From Yr/Per: 2024/10
TO Yr/Per: 2024112
Include budget entries: Y
incl encumb/liq entries: Y
Sort by ]E # or PO #:
Detail format option: 1
Page 4
City of Rohnert Park
3RD QUARTER COUNCIL EXPENSE REPORT FY 24
.1 . . y
1000-00-10-100-1000-00-63860-
2024/08/000810 02/15/2024 API
2024/08/000899 02/29/2024 EXE
2024/08/000900 02/29/2024 EXL
2024/08/001138 02/29/2024 API
2024/08/001505 02/27/2024 API
2024/08/001505 02/27/2024 API
2024/09/001649 03/26/2024 API
2024/09/001716 03/26/2024 API
2024/09/001716 03/26/2024 API
TOTAL City Council DSExp
TOTAL City Council
TOTAL EXPENSES
GRAND TOTAL
ORIGINAL REVISED AVAILABLE PCT
APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED
Coun D5EXp
4,000
4,000
3,574.97
745.00
.00
425.03
89.4%
55.00 VND
001115 IN 33908
CITY OF CLOVERDALE
SCMA MEETING & DIN600006897
1,031.73 REF
1000
SUSAN
HOLLINGSWORTH
-1,031.73 REF
1000
SUSAN
HOLLINGSWORTH
1,031.73 VND
001430 IN 34119
ONE
TIME PAY
EE
Final Payment for 600007070
30.00 VND
001432 IN 35991
ONE
TIME PAY
P-CARD
Noon Times
Lunch 0
81.49 VND
001432 IN 35997
ONE
TIME PAY
P-CARD
NBBJ Economic Outl
30.00 VND
001432 IN 36285
ONE
TIME PAY
P-CARD
Noon Times
Luncheo
32.41 VND
001432 IN 36720
ONE
TIME PAY
P-CARD
Food for Town Hall
169.98 VND
001432 IN 36721
ONE
TIME PAY
P-CARD
Drinks for
Town Ha
4,000
4,000
3,574.97
745.00
.00
425.03
89.4%
4,000
4,000
3,574.97
745.00
.00
425.03
89.4%
41000
4,000
3,574.97
745.00
.00
425.03
4,000
4,000
3,574.97
745.00
.00
425.03
89.4%
** END OF REPORT - Generated
by Jennifer
Stuard **
Report generated: 08/20/2024 09:03
user: jstuard Page 1
Program ID: glytdbud
Item 7.13.
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, August 27, 2024
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Adams called the joint regular meeting to order at 5:00 p.m., which was legally noticed
on August 23, 2024.
All Council Present: Susan H. Adams, Mayor
Gerard Giudice, Vice Mayor
Jackie Elward, Councilmember
Samantha Rodriguez, Councilmember
Emily Sanborn, Councilmember
Staff present: City Manager Piedra, City Attorney Kenyon, Public Safety Director Mattos,
Director of Public Works Garrett, Director of Development Services Giudice, Interim
Finance Director Howze, Director of Human Resources Cannon, Senior Analyst Carey,
Housing Manager Garcia, Homeless Service Coordinator Quig, Information Systems
Operations Manager Cotter, and Assistant City Clerk Machado.
2. READING OF THE LAND ACKNOWLEDGMENT
Recited by Mayor Adams.
3. PLEDGE OF ALLEGIANCE
Led by Greg Norton.
4. PRESENTATIONS
None.
ACTION: Moved/seconded (Adams/Giudice) to move Items 5.A. and 5.B to the
end of the meeting.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams NOES: None,
ABSENT: None, ABSTAINS: None.
6. PUBLIC COMMENTS
None.
City of Rohnert Park Joint Regular Meeting Minutes for City Council August 27, 2024
RPFA/CDC Successor Agency Page 2 of 5
7. CONSENT CALENDAR
TA Acceptance of Reports from Finance Department:
1. City Bills/Demands for Payment dated July 30, 2024 through August 12, 2024
2. Housing Successor Agency- Cash Report for Month Ending June 30, 2024
3. Successor Agency - Cash Report for Month Ending June 30, 2024
4. City Cash Report for Month Ending June 30, 2024
TB Approval of Meeting Minutes:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 13, 2024
2. City Council Special Meeting, August 20, 2024
TC Receive Informational Report on Updated Vision, Mission, and Values City Logos
7.1) Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract Code
and by Minute Order, authorize the continuation of Resolution 2024-051 until the
emergency action is completed
TE. Receive Series 2007R Excess Bond Proceeds Expenditure Semiannual Report (January
2024 through June 2024)
7.17 Receive Annual Community Services Facility Use Fee Waiver and Co -Sponsorship
Report Fiscal Year 2023-2024
TG By Minute Order, Authorize the City Manager to Execute Task Order 2024-02 with W-
Trans for Consultant Services in the Amount of $320,043 For Design Services at the
Following Intersections and Surrounding Roads: Golf Course Drive West of US 101,
Golf Course Drive & US 101, Commerce Blvd & US 101, and Rohnert Park Expressway
& Redwood Drive (Projects 2024-07, 2024-08, 2024-09, and 2024-10)
7.14 Adopt Resolution 2024-073 Authorizing the City Manager to Sign a Match Commitment
Letter for Funds Associated with the FEMA Hazard Mitigation Grant Program for the
Well & Tank Seismic Retrofit Project No. 2020-17 in the amount of $2,612,500.00, a
Budget Amendment for $1,961,164.50 from the Water Capital Preservation Fund,
Authorize the Public Works Director to Execute all Documents Including Applications,
Agreements, Amendments, and Requests for Payment Necessary with the Grant Funds
and Implement the Project, and finding the Project exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities) and
15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§
15301, 15302)
7.I Adopt Resolution 2024-074 Approving Cooperative Funding Agreement No. G20500EI
Between the Sonoma County Transportation Authority ("SCTA") and City of Rohnert
Park for Go Sonoma Transportation Funds (This action is exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3)
and 15301)
ACTION: Moved/seconded (Giudice/Rodriguez) to approve the consent
calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams NOES: None,
ABSENT: None, ABSTAINS: None.
City of Rohnert Park Joint Regular Meeting Minutes for City Council August 27, 2024
RPFA/CDC Successor Agency Page 3 of 5
8. REGULAR ITEMS
A. Receive Background Information on Microenterprise Home Kitchen Operations
(MEHKOs) and Provide Direction on Next Steps. Senior Management Analyst King
presented this item. Recommended Action(s): Provide staff with direction and/or guidance
should the County of Sonoma pass an ordinance and/or a resolution to opt into California's
Health Code on microenterprise home kitchen operations (MEHKOs), which would allow the
County of Sonoma Department of Health Services to permit MEHKOs within all incorporated
and unincorporated areas of the county.
PUBLIC COMMENTS: None.
Christine Sosko, County of Sonoma Director of Environmental Health answered questions of the
Council.
ACTION: By consensus (none opposed), Council broadly supports MEHKOs,
directed staff to explore amending portions of the zoning code to align
with applicable state law regarding MEHKOs. Starting with, but not
limited to, changes in home businesses (17.07.020 — Footnotes) and
examine parking and traffic impacts and potential mitigation for
residential neighborhoods.
B. By Minute Order Authorize the City Manager to Execute an Agreement with
SHARE Sonoma County for Permanent Housing Services for Fiscal Year 2024-25 in an
Amount Not to Exceed $235,078. City Manager Piedra presented this item. Recommended
Action(s): By minute order, authorize the City Manager to execute an agreement with SHARE
Sonoma County for Permanent Housing Services for Fiscal Year 2024-25 in an amount not to
exceed $235,078.
PUBLIC COMMENTS: Peter Alexander and Madeline Schnapp spoke about this item.
ACTION: Moved/seconded (Rodriguez/Giudice) to authorize the City Manager
to execute an agreement with SHARE Sonoma County for Permanent
Housing Services for Fiscal Year 2024-25 in an amount not to exceed
$235,078.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams NOES: None,
ABSENT: None, ABSTAINS: None.
C. Conduct a Approve Recommendation to Select CenterCal Properties, LLC, as the
Developer for 6400 State Farm Drive. City Manager Piedra presented this item.
Recommended Action(s): Select CenterCal Properties, LLC, as the developer for the
development of 6400 State Farm Drive.
PUBLIC COMMENTS: Joe Treemaine of IBEW Local 551, Miriam Pengel, Phyllis Transue,
Frank Reardon of Plumbers and Pipe Fitters and HVAC Mechanics Local 38, Chris Knerr of
City of Rohnert Park Joint Regular Meeting Minutes for City Council August 27, 2024
RPFA/CDC Successor Agency Page 4 of 5
Plasterers and Cement Masons Local 300, Jake Mackenzie, Jeff Keating, SSU Associate Vice
President for Government Relations and Strategic Communications, Sonya Karabel of Unite
Here, Madeline Schnapp, Peter Alexander, Marty Bennett of Unite Here and SRJC Instructor
Emeritus, Jack Buckhorn, Executive Director of the North Bay Labor Council, Darlene
Sandavol of the Rohnert Park Chamber of Commerce, Chris Borr, Geof Syphers, Kelso Barnett,
City Ventures Director of Development, Trisha O'Hare of Essence Hair Studio, John Kelly,
Endorsements Chair for the Sonoma County Democratic Party, Trustee for the Sonoma Valley
Unified School District, and Business and Intellectual Chair of the Sonoma County Bar
Association, George Steffenson, and Greg Nordin spoke about this item/
Mayor Adams declared a recess at 7:05 p.m. and reconvened the meeting at 7:15 p.m.
Scott Bohrer, Vice President of Development — Pacific NW & Bay Area for CenterCal
Properties, LLC spoke about CenterCal Properties, LLC, and the project.
ACTION: Moved/seconded (Rodriguez/Giudice) to approve staff s
recommendation to select CenterCal Properties, LLC, as the developer
for the development of 6400 State Farm Drive.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams NOES: None,
ABSENT: None, ABSTAINS: None.
Mayor Adams declared a recess at 7:49 p.m. and reconvened the meeting at 7:59 p.m.
5. DEPARTMENT HEAD BRIEFINGS
A. Development Services Accomplishments for Fiscal Year 2023-2024 and Goals for
2024-2025 by Director of Development Services Alicia Giudice.
B. Department of Public Safety Accomplishments for Fiscal Year 2023-2024 and
Goals for 2024-2025 by Director of Public Safety Tim Mattos.
Items 5.A. and 5.B. were not heard and will be placed on a future agenda.
9. COMMITTEE / LIAISON/ OTHER REPORTS
B. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors
& Councilmembers/City Selection Committee Appointments and Reports Under Government
Code Section 53232.3(d):
• Councilmember Rodriguez reported she was unable to attend the Chamber of Commerce
Board of Directors meeting but shared upcoming events.
• Councilmember Sanborn reported on the Zero Waste Sonoma Board of Directors
meeting.
• Vice Mayor Giudice reported on the Chamber of Commerce Networking Breakfast and
Golden Gate Bridge, Highway & Transportation District Board of Directors, and
Building and Operating Committee & Finance Committee meetings.
City of Rohnert Park Joint Regular Meeting Minutes for City Council August 27, 2024
RPFA/CDC Successor Agency Page 5 of 5
• Mayor Adams reported she was unable to attend the Mayors & Councilmembers
Legislative Committee meeting and Rohnert Park Cotati Library Advisory Board
meeting.
10. COMMUNICATIONS
Councilmember Rodiguez congratulated the Rohnert Park Warriors for hosting their 121h Annual
Pacific Islander Festival, shared upcoming cultural events, congratulated Rohnert Park Soccer
League teams the Knights and Hurricanes for getting 1" and 2nd respectively in recent
tournaments, and shared that the Lime Foundation Gala will occur on September 12.
11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
None.
12. PUBLIC COMMENT
None.
13. ADJOURNMENT
Mayor Adams adjourned the meeting at 8:05 p.m.
Elizabeth Machado, Assistant City Clerk
City of Rohnert Park
Susan H. Adams, Mayor
City of Rohnert Park
ITEM NO. 7.C.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
September 10, 2024
Department:
Public Works
Submitted By:
Vanessa Garrett, Director of Public Works
Prepared By:
Amanda Bunte, Project Manager
Agenda Title:
By Minute Order, Authorize the City Manager to Execute a Consultant
Services Agreement with Strata AP, Inc. for Design of the City Hall
Improvements Project in an amount not to exceed $192,143.00. (This
project is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15301(Existing Facilities) and 15302 (Replacement or
Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301,
15302))
RECOMMENDED ACTION:
By Minute Order, authorize the City Manager to execute a Consultant Services Agreement with
Strata AP, Inc. for Design of the City Hall Improvements Project in an amount not to exceed
$192,143.00.
BACKGROUND:
The City of Rohnert Park contracted with Kitchell/CME, Inc. on February 8, 2022. The scope of
work included performing building and property deficiency evaluations, proposing corrective and
maintenance recommendations, and preparing budget estimates for the corrective work for each
facility. The deficiency records were ranked by priority and included an estimated cost for
repair/replacement. The Facility Condition Assessment Report (Report) findings were presented
to Council on October, 25, 2022, and identified over $2.7 million in deferred maintenance at City
Hall alone.
The Priority 1 items for City Hall were pulled out of that report to be put on a fast -track so they
could be addressed swiftly. Most of the other Priority 1 items identified in the report are currently
in the design phase of the Building Assessment Implementation Project No. 2023-10, which was
approved by Council on June 11, 2024.
Over this past rainy season, there were two very problematic leaks at City Hall. Staff tried many
avenues to determine the exact origin of the leak on the roof but was unsuccessful. The Kitchell
Report identified that the single -ply roof was past its useful life expectancy and needs to be
replaced as soon as possible.
For the past several years, there have been ongoing issues at City Hall related to the lighting control
system. The current system in place requires light fixtures that are no longer manufactured.
Facilities staff has found a work -around replacement for these fixtures, but it requires the light to
OAK #4876-3836-0027 v1 1
ITEM NO. 7.C.
be on all the time, which is costly and inefficient. Two of the HVAC units are also past their useful
life and need to be replaced. The increased energy costs and staff time spent chasing these issues
have made these City Hall deficiencies a top priority. City Hall is a crucial part of the City's
infrastructure and if these items were to completely fail, the building would need to close, and that
could detrimentally impact the productivity of City operations.
ANALYSIS:
Due to budget constraints, only critical components from the facility assessment are being
designed and addressed as part of this project. Critical components include:
oo Electrical and HVAC component replacement
oo Roof replacement
The estimated construction cost for this critical phase of the project is between $1.1 and $1.2
million. This value will become more refined through the design phase.
Due to the similarities of this project and the Building Condition Assessment Implementation
Project (CIP2310) that was awarded earlier this year, staff negotiated with Strata AP, Inc. to
develop a scope of work and price for the fast -tracked City Hall Improvements Project per
Purchasing Policy Section 3.61).
The BCA Implementation Project (CIP2310) included a formal RFP selection process. Through
that process the panel unanimously selected Strata AP, Inc. as the best qualified for the project.
With the goal of streamlining all City -owned facilities and standardizing the manufacturers/types
of equipment being installed, Strata AP was the best qualified for this City Hall Improvements
Project. Efforts for selecting the equipment standards were captured in the parallel BCA
Implementation Project.
Staff recommends that the City Council award the design consultant services agreement with Strata
AP, Inc. for an amount not to exceed $192,143.00.
ENVIRONMENTAL ANALYSIS: The Project involves renovation of existing facilities
throughout the City. Therefore, the Project is categorically exempt from the requirements of
CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or
Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
The City Hall Implementation Project aligns with the following City Council multi -year broad
goals and strategic plan priorities:
oo Planning and Infrastructure: The City Hall Improvements Project assists in maintaining
City's existing infrastructure in a safe and proactive manner so that the community can
continue to utilize these amazing facilities.
oo Focus on Infrastructure and beautification: By maintaining facilities that contribute to a
vibrant community.
OPTIONS CONSIDERED:
1. Staff recommends authorizing the City Manager to execute a Consultant Services
Agreement with Strata AP, Inc. in an amount not to exceed $192,143.00. This action will
provide design for the repair and replacement of crucial City Hall facilities.
2. The City Council could decide not to authorize the City Manager to execute the Consultant
OAK #4876-3836-0027 v1
ITEM NO. 7.C.
Services Agreement, however this would delay the much needed and critical improvements
to the City's essential facility.
FISCAL IMPACT/FUNDING SOURCE:
The City Hall Improvements Project is funded through the Facilities Internal Service Fund (ISF)
with a total budget of $800,000 (Fund 2500). The Consultant Services Agreement with Strata AP,
Inc. is $192,143.00. There is sufficient funding in the project to award the Consultant Services
Agreement to Strata AP, Inc. for $192,143.00.
See Table 1 for a breakdown of the Project budget and proposed expenditures:
Table 1— City Hall Improvements Project Budget
Item
Amount $
Project Budget $800,000.00
Project Expenditures/Contracts/Soft Costs (Est)
Future Soft Costs Budget (staff labor, legal, permitting) Estimated 30,000.00
Design Consultant Services Agreement: Strata AP, Inc. 192,143.00
Total Budget Remaining Net Expenditures/Contract/Soft Costs $577,857.00
Department Head Approval Date:
8/23/2024
City Attorney Approval Date:
8/23/2024
Finance Director Approval Date:
8/23/2024
City Manager Approval Date:
9/2/2024
Attachments:
1. Consultant Services Agreement with Strata AP, Inc. for Design of City Hall
Improvements Project in the amount of $192,143.00
OAK #4876-3836-0027 v1
CONSULTANT SERVICES AGREEMENT
RE: CITY HALL IMPROVEMENTS PROJECT
This AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is entered into as
of the 10t' day of September, 2024, by and between the City of Rohnert Park ("City"), a
California municipal corporation, and STRATA AP, Inc. ("Consultant"), a California
corporation, with reference to the following facts, understandings and intentions.
Recitals
WHEREAS, City desires to obtain design services for the City Hall Improvements
Project; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3, subject to the terms and conditions of this Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. Cam. The City Manager or his/her designee shall represent City
for all purposes under this Agreement, except where approval for the City is specifically required
by the City Council. Amanda Bunte, Project Manager, is hereby designated as the project
manager ("Project Manager"). The Project Manager shall supervise the progress and execution
of this Agreement.
B. Consultant. Consultant shall assign Bennett Martin, Principal, to
have overall responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals as the
City through its staff may determine from time to time, Consultant shall perform the services set
out in the "Scope of Work" attached hereto as Exhibit A and incorporated herein by reference.
B. Time of Performance. Consultant's services are to commence upon
receipt of a written notice to proceed from City, but in no event prior to receiving a fully
OAK #4858-0652-4811 (Rev.10/23)
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executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. Consultant's services are to be completed not later than
December 31, 2026. Consultant shall perform its services in accordance with the schedule
attached hereto as Exhibit A. Any changes to these dates in either this Section 3 or Exhibit A
must be approved in writing by the City.
C. Standard of QualitX. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed: (1) with due diligence, using its best efforts
to perform and coordinate all activities in a timely manner; (2) in accordance with all applicable
legal requirements; and (3) with the standard of quality ordinarily expected of competent
professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fails
to make such correction in a timely manner, City may make the correction and charge the cost
thereof to Consultant.
4. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Consultant, including both
payment for professional services and reimbursable expenses, shall be at the rate and schedules
attached hereto as Exhibit B, and incorporated herein by reference. However, notwithstanding
the foregoing, Consultant shall be required to complete all work identified in Exhibit A in an
amount not to exceed the total cost identified in Exhibit B, and in no event shall the amount City
pays Consultant exceed One Hundred Ninety -Two Thousand, One Hundred Forty -Three
Dollars and No Cents ($192,143.00). The City's payment under this Agreement shall not be
deemed a waiver of unsatisfactory work, even if such defects were known to the City at the time
of payment.
B. Timing of Payment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation demonstrating work performed
during the billing period and shall conform to Federal Funding invoicing requirements, if
applicable. Except as otherwise provided herein, City shall make payment, in full, within thirty
(30) days after City's approval of the invoice.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted and unencumbered
appropriation of the City. In the event the City has not appropriated sufficient funds for payment
of Consultant services beyond the current fiscal year, this Agreement shall cover only those costs
incurred up to the conclusion of the current fiscal year; payment for additional work is
conditional upon future City appropriation.
C. Changes in Compensation. Consultant will not undertake any work that
will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without prior
written amendment to this Agreement. City shall have the right to amend the Scope of Work
within the Agreement by written notification to Consultant. In such event, the compensation and
OAK #4858-0652-4811 (Rev.10/23)
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time of performance shall be subject to renegotiation upon written demand of either party to the
Agreement. Consultant shall not commence any work exceeding the Scope of Work without
prior written authorization from the City. Failure of Consultant to secure City's written
authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether by way of compensation, restitution,
quantum meruit, etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums under
the federal Social Security Act, any applicable unemployment insurance contributions, Workers
Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes
or assessments now or hereafter in effect and payable by reason of or in connection with the
services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no premium or
enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours
per work week, or work performed during non-standard business hours, such as in the evenings
or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on
a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it
be in the form of sick leave, administrative leave, or for any other form of absence.
F. Litigation Support. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the
action is brought by Consultant or is based upon Consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
5. Term. This Agreement shall commence upon its execution by both parties and
shall continue in full force and effect until completed, amended pursuant to Section 19, or
otherwise terminated as provided herein.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
any, shall be subject to the Project Manager's inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by Consultant under the Agreement shall be vested in City, none of which
shall be used in any manner whatsoever by any person, firm, corporation, or agency without the
expressed written consent of the City. Consultant shall assume no responsibility for the
unintended use by others of such final work products which are not related to the scope of the
services described under this Agreement. Basic survey notes and sketches, charts, computations,
and other data prepared or obtained under the Agreement shall be made available, upon request,
to City without restriction or limitations on their use. Consultant may retain copies of the above -
described information but agrees not to disclose or discuss any information gathered, discussed
OAK #4858-0652-4811 (Rev.10/23)
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or generated in any way through this Agreement without the written permission of City during
the term of this Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest Requirements.
A. Consultant covenants and represents that neither it, nor any officer or
principal of its firm, has, or shall acquire any investment, income, business entity, interest in real
property, or other interest, directly or indirectly, which would conflict in any manner with the
interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant's services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent, or subcontractor without the express
written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
B. Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(1) will not have the power to make any governmental decision,
including whether to: approve any rates, rules, regulations, policies, standards, or guidelines of
the City or any of its subdivisions; adopt or enforce any laws; issue, deny, suspend, or revoke
any permit, license, application, certificate, order, or any similar authorization or entitlement;
authorize, modify, or renew any form of City contract; grant approval to any City contract
specifications on behalf of the City; or grant City approval for any plans, designs, reports, or
similar; and
(2) will not participate in the making of any governmental decision in
the equivalent of a staff capacity. For the purposes of this provision, "participating in a
governmental decision" includes providing information, an opinion, or a recommendation
directly to any person at the City empowered to make a decision on behalf of the City without
significant intervening substantive review; and
(3) will not perform the same duties for the City that would otherwise
be performed by a staff member required to report under the City's conflict of interest code.
(2 Cal. Code Regs. § 18700.3.)
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee or agent of the City shall be personally liable to
Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by
law, the City shall have no liability or responsibility for any accident, loss, or damage to any
OAK #4858-0652-4811 (Rev.10/23)
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work performed under this Agreement whether prior to its completion or acceptance or
otherwise.
11. Indemnijy.
A. Indemnification. To the fullest extent permitted by law, Consultant shall,
at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City)
and hold harmless City and any and all of its officers, officials, employees, agents and volunteers
("Indemnified Parties") from and against any and all liability (including liability for claims,
demands, damages, obligations, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual,
alleged or threatened, including attorneys' fees and costs, court costs, interest, defense costs and
expert witness fees) of any nature ("Liability"), whether actual, alleged or threatened, which
arise out of, pertain to, or relate to the performance or failure to comply with this Agreement,
regardless of any fault or alleged fault of the Indemnified Parties.
1. For design professionals (as that term is defined by statute) acting
within the scope of their professional capacity, to the fullest extent permitted by law, Consultant
shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the
City) and hold harmless any Indemnified Parties from and against any and all Liability, whether
actual, alleged or threatened, which arise out of, pertain to, or relate to Consultant's negligence,
recklessness, or willful misconduct, or as may be provided by statute in Civil Code § 2782.8, as
may be amended from time to time.
2. The only exception to Consultant's responsibility to indemnify,
protect, defend, and hold harmless the Indemnified Parties from Liability is due to the active
negligence or willful misconduct of City or its elective or appointive boards, officers, agents and
employees.
B. Scope of Obligation. Consultant's duty to indemnify, protect, defend and
hold harmless as set forth in this Section II shall include the duty to defend (by counsel
reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker's compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
Agreement. This indemnification shall be regardless of and not in any way limited by the
insurance requirements of this contract. This indemnification is for the full period of time
allowed by law and shall survive the termination of this agreement. Consultant waives any and
all rights to express or implied indemnity against the Indemnified Parties concerning any
Liability of Consultant arising out of or in connection with the Agreement or Consultant's failure
to comply with any of the terms of this Agreement.
C. Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this
Section II shall not be excused because of Consultant's inability to evaluate Liability, or
because Consultant evaluates Liability and determines that Consultant is not or may not be
liable. Consultant must respond within thirty (30) calendar days to any tender by the City, unless
OAK #4858-0652-4811 (Rev.10/23)
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the time for responding has been extended by an authorized representative of the City in writing.
If Consultant fails to timely accept such tender, in addition to any other remedies authorized by
law, as much of the money due or that may become due to Consultant under this Agreement as
shall reasonably be considered necessary by the City may be retained by the City until
disposition has been made of the matter subject to tender, or until Consultant accepts the tender,
whichever occurs first. Consultant agrees to fully reimburse all costs, including but not limited
to attorney's fees and costs and fees of litigation incurred by the City in responding to matters
prior to Consultant's acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City and shall have responsibility for
and control over the details and means of providing its services under this Agreement.
Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation
and services necessary for the successful completion of the services under this Agreement. As
an independent contractor, Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it
may have to any such rights. Consultant, its officers, employees and agents shall not have any
power to bind or commit the City to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession to
comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant's subcontractors (if any)
shall, to the extent required by the California Labor Code, pay not less than the latest prevailing
wage rates to workers and professionals as determined by the Director of Industrial Relations of
the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of
the applicable wage determination are on file at the City's office of the City Clerk.
D. Injury and Illness Prevention Program. Consultant certifies that it is aware
of and has complied with the provisions of California Labor Code § 6401.7, which requires
every employer to adopt a written injury and illness prevention program.
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E. Business Licenses. Unless exempt by law, Consultant and all
subcontractors shall have acquired, at Consultant's expense, a business license from the City in
accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City's issuance of an
authorization to proceed with the Services. Such license(s) shall be kept valid throughout the
term of this Agreement. City may withhold compensation from Consultant until such time as
Consultant complies with this section.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by City or as required by law.
15. Assignment; Subcontractors, Employ
A. Assigningnt. Consultant shall not assign, delegate, transfer, or convey its
duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in
or to the same or any part thereof without the City's prior written consent, which shall be in the
City's sole discretion. Any assignment without such approval shall be void and, at the City's
option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employ. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
are deemed to be employees of Consultant, and Consultant agrees to be responsible for their
performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
16. Insurance. Without limiting Consultant's indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days' notice comply with any changes in the
amounts and terms of insurance as may be required from time -to -time by City's risk manager.
17. Termination of Agreement; Default.
A. This Agreement and all obligations hereunder may be terminated at any
time, with or without cause, by the City upon five (5) days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this Agreement
within the time and in the manner herein provided or otherwise violates any of the terms of this
Agreement, in addition to all other remedies provided by law, City may terminate this
Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
OAK #4858-0652-4811 (Rev.10/23)
MR
satisfactorily rendered by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of Consultant's breach of the Agreement.
C. In the event City terminates this Agreement without cause, Consultant
shall be entitled to any compensation owed to it up to the time of such termination, it being
understood that any payments are full compensation for services rendered prior to the time of
payment.
D. Upon termination of this Agreement with or without cause, Consultant
shall turn over to the City Manager immediately any and all copies of studies, sketches,
drawings, computations, and other data, whether or not completed, prepared by Consultant or its
subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this
Agreement. Such materials shall become the permanent property of the City. Consultant,
however, shall not be liable for City's use of incomplete materials nor for the City's use of
complete documents if used for other than the project contemplated by this Agreement.
18. Suspension. City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of Consultant to perform any provision of this
Agreement. Consultant will be paid for satisfactory services performed prior to the date of
suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort, and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
22. Time Is of the Essence. Time is of the essence in this Agreement. Upon receipt
of a written notice from City to proceed with work required by this Agreement, Consultant shall
immediately commence work to perform the services required in accordance with the schedule
of work. In the event that the Agreement does not include a fixed schedule for completion of
work, Consultant shall diligently prosecute all work until completion.
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23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first-class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth below. Either party
may change its address by notifying the other party in writing of the change of address. Notice
shall be deemed communicated within seventy-two (72) hours from the time of mailing if mailed
as provided in this section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
If to Consultant: STRATA AP, Inc.
Attn: Bennett Martin
P.O. Box 1207
Sonoma, CA 95476
24. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City and all documents and records
which demonstrate performance under this Agreement for a minimum period of three (3) years,
or for any longer period required by law, from the date of termination or completion of this
Agreement.
B. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Consultant's address indicated for receipt of notices in this
Agreement.
C. City may, by written request by any of the above -named officers, require
that custody of the records be given to the City and that the records and documents be
maintained in the City Manager's office.
25. Agreement Is Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or
OAK #4858-0652-4811 (Rev.10/23)
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national origin. Consultant will take affirmative action to ensure that applicants are treated
during such employment without regard to race, religion, age, sex, creed, color, sexual
orientation, marital status, or national origin. Such action shall include, but shall not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. Consultant further agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
27. Non -Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
28. City Not Obligated to Third Parties. The City shall not be obligated to or liable
for payment hereunder to any party other than Consultant.
29. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such party may have hereunder. All remedies
permitted or available under this Agreement, or at law or in equity, are cumulative and
alternative. As a condition precedent to commencing legal action involving a claim or dispute
against City arising from this Agreement, Consultant shall comply with the claims -presentation
requirements under the Government Tort Claims Act, California Government Code Sections
900, et seq. and the Rohnert Park Municipal Code.
30. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
31. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
32. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
The parties hereby expressly agree to the use of electronic signatures, which shall be deemed to
have the same effect as an original signature.
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33. News Releases/Interviews. All Consultant and subcontractor news releases,
media interviews, testimony at hearings and public comment shall be prohibited unless expressly
authorized by City.
34. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
35. Authori . Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK
By:
Marcela Piedra, City Manager
Date:
STRATA AP, INC.
Y
Bennett Martin, Principal
Date: 09/03/2024
Per Minute Order adopted by the Rohnert Park City
Council at its meeting of September 10, 2024. STRATA AP, INC.
V-C—
By: Brad Johnson (Sep 4, 202411:29 MD-0
Brad Johnson, Principal
Date: 09/04/2024
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
OAK #4858-0652-4811 (Rev.10/23)
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EXHIBIT A
S T R 1 ^*
y TG n -k - - [ Sr C• rI . i...
July 24, 2024
Amanda Bunte
Project Manager, Public Works Department
City of Rohnert Park
600 Enterprise Drive
Rohnert Park, California 94928
Reference: City of Rohnert Park — Reroofing, HVAC, Lighting & Controls
Subject: Architecture and Engineering Proposal
Dear Amanda:
STRATAap is pleased to submit the following proposal for Architectural Services related to the BU
roofing, HVAC, lighting and controls update/replacement for the City Hall building.
This proposal is based on a previous site meeting with you and the facilities manager to review the
existing conditions. The proposed design will cover the removal and replacement of the existing solar
system, BU roofing, rooftop HVAC units, all building interior lighting and the lighting control system.
All new systems/products shall meet City of Rohnert Park standards.
STRATAap proposes to provide the following Architectural and Engineering services:
Scope of Services — This project requires Building Permits.
Go Meetings with City staff to determine and verify program.
Field observation of existing conditions.
Review recommendations with City staff.
oc Prepare high level cost estimate based on the agreed program scope.
oc Preparation of construction documents and submittal to the authority having jurisdiction for
plan check and approval.
Update construction cost estimate at 100% design development & 100% construction
documents.
Construction Administration during the construction of the project including project
closeout/certification.
Meetings, as necessary.
oc Produce final record drawings from contractor as-builts.
Design Fee: $192,143.00
If further services are requested by the Public Works Department and agreed upon, additional
services will be charged based on the attached 2024 rate sheet. If you find that this proposal is
acceptable STRATA alp is prepared to enter into a formal agreement for professional services.
Please contact me at STRATA alp at (707) 935-7944, if you have any questions regarding this
proposal, or would like to discuss your project further. We look forward to working with you and your
representatives on this exciting new project.
Pagel of 2
SKE
E.
Sincerely,
Bennett Martin, Assoc. AIA
Principal
Exclusions:
1. Hazardous materials identification and abatement. Does not include materials testing or
hazardous material assessment. City to identify any hazardous materials present in the
building.
2. Travel expenses are included in the proposal.
3. Construction Cost Estimating is not included.
4. Reproduction expenses are not included in this proposal. To be billed as identified on the
attached 2024 rate sheet.
5. Fire alarm/protection design and engineering are not included.
PO Box 1207
Sonoma, CA 95476
Page 2 of 2 T 707,935,7944
f 707.935.6618
-13-
www.STSATAap.com
EXHIBIT B
Project/Staff
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Comments
City of Rohnert Park
$275
$225
$200
$195
$185
$165
$125
$115
$95
City Hall - Reroof, HVAC
Hours
Hours
Hoursl
Hours
Hoursl
Hoursl
Hours
Hoursl
Hours
Lighting & Lighting Controlls
Project Element
Project Set Up & Design Development
General Office
1
4
4
(E) Conditions Investigation
0
Programming Mtgs
0
As -Built Plans/Dwgs/SetUp
80
80
Code Review
4
4
Materials and Products
0
Preliminary Drawings
40
40
Cost estimate
0
Meetings
4
4
Program Study
I
I
I
I
I
I
I
I
I
1 0
Total Preliminary & DD
1 41
01
41
01
01
401
01
801
41
132
Fee
$1,100
$0
$800
$0
$0
$6,600
$0
$9,200
$380
$18,080
Design Devlopment
General Office
0
Drawings
0
Specifications
1 0
Meetings
0
Consultatnt Coordination
0
Total DID
0
0
0
0
0
0
0
0
0
0
Fee
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Constrction Documents
General Office
1 41
4
Drawings
20
80
100
Specifications
40
40
Code Confirmation
4
-14-
Meetings
4
4
4
Cost estimate
Consultant Coordination
Total CD
1 41
01
81
441
01
201
01
801
41
160
Final CD Fee
1 $1,100
$0
$1,6001
$8,580
$0
$3,300
$0
$9,200
$3801
$24,160
DSA, City or County Permit
General Office
4
4
Preliminary Review and Mtgs
0
Initial Submittal
161
16
Addressing Comments
1 21
1 40
+_421
Final Submittal
0
Total Bidding
0
0
0
18
0
0
0
40
4
62
Bidding Fee
$0
$0
$0
$3,510
$0
$0
$0
$4,600
$380
$8,490
Construction Administration
General Office
1 0
Pre Bid Meeting
11
1
1
1 11
1
1
1 41
6
Bid RFI's
0
Construction Administration
80
80
HCAi Interface
0
Site Visits
0
Total CA
1
01
01
01
81
01
01
01
41
86
Construction Admin Fee
$275
$0
$0
$0
$14,985
$0
$0
$0
$3801
$15,640
Project Close Out
General Office
4
4
Close Out
24
24
Record Set
0
Total Close Out
1 01
01
01
01
01
01
01
241
41
28
Close Out Fee
1 $0
$0
$0
$0
$0
$0
$0
$2,760
$3801
$3,140
Total Hours
9
0
12
62
81
60
0
224
20
468
Total STRATA Cost
$2,475
$0
$2,400
$12,090
$14,985
$9,900
$0
$25,760
$1,900
$69,510
Consultants
Fee:
Structural - Brokaw
1 $9,600
Electrical - Brokaw
1
1 $48,000
Mechanical - 15000 Inc.
1
1 $38,040
T24 - 15000 Inc.
1
1 $3,000
-15-
Cost Estimator
$23,993
$0
$0
$0
$0
Total Consultants
$122,633
Total A/E Fees
$192,143
Travel expenses
NA
Misc Expenses, Reproduction and
delivery,
TBD
Permit and Plan Check fees.
$01
NIC pd by client
HCAi Plan check fees
$01
NIC pd by client
DSA Submittal fees
$01
NIC pd by client
Health Dept fees
$01
NIC pd by client
$192,143
Billing Percentages
Phase
Percent
of Fee
Fee
Construction Cost Est:
$0.00
Concept Development
30%
$57,642.84
0%
$0.00
Percentage of Construction
#DIV/0!
Construction Documents
60%
$115,285.68
Bidding
0%
$0.00
Construction Phase
9%
$17,292.85
Close Out
1 1%
$1,921.43
$192,142.80
Total Base Fee
1 100%
$192,142.80
-16-
T
1f 't
HOURLY RATES AND REIMBURSABLES as of January 1, 2024
Principal
Senior Associate
Project Manager
Project Architect
Construction Administrator
Job Captain
Intermediate Architect
Designer
Draftsman
Clerical
Reimbursables:
In-house plots 24"x36"
30"x42"
In-house photo copying
Letter size
11x17
Large format
Outside Blueprinting/Reproduction
Travel with prior approval
Vehicle mileage
Out of area
Miscellaneous expenses
$275.00 Per hour
$225.00 Per hour
$200.00 Per hour
$195.00 Per hour
$185.00 Per hour
$165.00 Per hour
$155.00 Per hour
$125.00 Per hour
$115.00 Per hour
$95.00 Per hour
$5.75 each
$8.50 each
$0.18 each
$0.40 each
$4.50 each
Invoice plus 20%
$0.67 per mile.
Direct cost plus 15%
Invoice plus 20%
PO Ro= 1207
Sono", CA 95476
T 707.F35.7944
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17-
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Consultant shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by Consultant, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an "occurrence" basis, including products and completed operations, property
damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering,
Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non -owned), with
a limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation insurance as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease. (Not required if consultant provides written verification it
has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriates to Consultant's
profession, with a limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
If Consultant maintains broader coverage and/or higher limits than the minimums shown above,
the City requires and shall be entitled to the broader coverage and/or the higher limits maintained
by Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional
insureds on the CGL policy with respect to liability arising out of work or operations performed
by or on behalf of Consultant including materials, parts, or equipment furnished in connection
with such work or operations. General liability coverage can be provided in the form of an
endorsement to Consultant's insurance (at least as broad as ISO Form CG 20 10 1185, or both
CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if later revisions used).
OAK #4858-0652-4811 (Rev.10/23)
EiE10
Primary Coverage
For any claims related to this contract, Consultant's insurance coverage shall be primary
insurance primary coverage at least as broad as ISO CG 20 0104 13 with respect to the City, its
officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees, or volunteers shall be in excess of Consultant's insurance
and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with
notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said
Consultant may acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be necessary to effect this
waiver of subrogation, but this provision applies regardless of whether the City has received a
waiver of subrogation endorsement from the insurer.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require
Consultant to provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention. The policy language shall provide, or
be endorsed to provide, that the self -insured retention may be satisfied by either the named
insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current
A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims -made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or the
beginning of contract work;
2. Insurance must be maintained and evidence of insurance must be provided for at least
five (5) years after completion of the contract of work; and
3. If coverage is canceled or non -renewed, and not replaced with another claims -made
policy form with a Retroactive Date prior to the contract effective date, Consultant must
purchase "extended reporting" coverage for a minimum of five (5) years after completion
of contract work.
Verification of Coverage
Consultant shall furnish the City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage
required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
OAK #4858-0652-4811 (Rev.10/23)
-19-
listing all policy endorsements to City before work begins. However, failure to obtain the
required documents prior to the work beginning shall not waive Consultant's obligation to
provide them. The City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at any time.
OAK #4858-0652-4811 (Rev.10/23)
-20-
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the Principal and a
duly authorized representative of the firm of STRATA I p
whose address is PO Box 1207, Sonoma, California 95476 and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
09/03/2024°
Date
Signature
OAK #4858-0652-4811 (Rev.10/23)
WE
Revised Consultant Services Agreement -
Design Services for City Hall Improvements
Final Audit Report 2024-09-04
Created: 2024-09-03
By: Kelsey Nguyen (kbracewell@rpcity.org)
Status: Signed
Transaction ID: CBJCHBCAABAAntDa_pONsNmEZof3-KY-CgcUjXgpEjnf
"Revised Consultant Services Agreement - Design Services for
City Hall Improvements" History
Document created by Kelsey Nguyen (kbracewell@rpcity.org)
2024-09-03 - 11:03:20 PM GMT
Document emailed to Bennett Martin (bmartin@strataap.com) for signature
2024-09-03 - 11:03:28 PM GMT
Document emailed to Brad Johnson (bjohnson@strataap.com) for signature
2024-09-03 - 11:03:28 PM GMT
Email viewed by Bennett Martin (bmartin@strataap.com)
2024-09-03 - 11:56:22 PM GMT
d4 Document e-signed by Bennett Martin (bmartin@strataap.com)
Signature Date: 2024-09-03 - 11:58:36 PM GMT - Time Source: server
Email viewed by Brad Johnson (bjohnson@strataap.com)
2024-09-04 - 5:28:22 PM GMT
J
Document e-signed by Brad Johnson (bjohnson@strataap.com)
Signature Date: 2024-09-04 - 5:29:24 PM GMT - Time Source: server
Agreement completed.
2024-09-04 - 5:29:24 PM GMT
a Adobe Acrobat Sign
ITEM NO. 7.D.
(00
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
September 10, 2024
Department:
Public Works
Submitted By:
Vanessa Garrett, Director of Public Works
Prepared By:
Laura Luchini, Project Manager
Agenda Title:
By Minute Order, Authorize the City Manager to Execute Amendment
No. 1 to the Consultant Services Agreement with Coar Design Group for
Additional Design Services for the Public Works Utilities Administration
Building Project No. 2018-07 in an amount Not to Exceed $127,450, and
Find the Project Exempt from the California Environmental Quality Act
(CEQA) Pursuant to CEQA Guidelines Sections 15303 (New
Construction) and 15311 (Accessory Structures) (14 Cal. Code Regs. §§
15303 and 15311)
RECOMMENDED ACTION:
Authorize the City Manager to execute Amendment No. 1 to the Consultant Services Agreement
with Coar Design Group for design of the Public Works Utilities Administration Building
Project No. 2018-07 in an amount Not to Exceed $127,450, and the find the project exempt from
the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15303
(New Construction) and 15311 (Accessory Structures) (14 Cal. Code Regs. §§ 15303 and
15311).
BACKGROUND:
Several of the Public Works Utilities Department staff work at the Wastewater Pump Station
Facility, located at 201 J. Rogers Lane. The staff has substantially outgrown the limited office
space onsite. The Capital Improvement Program identified a project and funding was to design
and construct a new administration building and fenced parking lot at the Pump Station site for
utilities staff. The new administrative building and parking lot would be occupied by Public
Works utilities services staff to accommodate current and future growth (a minimum of 18 staff
members and their vehicles).
In August 2023, staff prepared a Request for Proposals (RFP) for professional design services for
the installation of a new modular administration building and parking lot at the Pump Station
site. On November 14, 2023, the City Manager executed a Consultant Services Agreement with
Coar Design Group (Consultant) for design of the modular building and parking lot.
The Consultant's first task included a space needs assessment and planning -level cost estimates
for both modular and stick -built building options for the new building. Although staff was
4895-3538-4453 v1
ITEM NO. 7.D.
heavily considering a modular building due to budget, staff sought architectural industry
knowledge to provide considerations for both stick -built and modular building options.
The outcome of the space needs assessment determined the stick -built building was the best fit
for the City's needs due to public bidding requirements, construction timing and inspection,
building preventative maintenance, ability for future expansion, and overall lifespan and
longevity of the anticipated facility. A site plan of the building and parking lot is provided in
Attachment 1.
ANALYSIS:
The original RFP specified design and installation of a modular building which required limited
architectural, structural, mechanical, and electrical services which were planned to be provided
by the modular manufacturer. The consultant will now need to provide these services for the
wood framed construction. In addition, added oversight will be required during bidding and
construction including responses to contractors' requests for information, submittal and shop
drawing review, contractor coordination on site, and third -party confirmation to approve final
construction adheres to all applicable code standards.
This Amendment No. I to the Consultant Services Agreement with Coar Design Group is in the
amount of $127,450, bringing the total Agreement amount with this Amendment to $411,600.
The amended design cost is approximately 12% of the estimated construction cost, which is
consistent with the industry standard between 10% to 15%. The amended cost is still below the
original proposals received by the other RFP respondents.
ENVIRONMENTAL ANALYSIS:
The scope of work involves design of a building located in an existing paved parking lot area,
and construction of a new parking lot in a previously disturbed grass area. Therefore, the project
is categorically exempt from the requirements of CEQA pursuant to Sections 15303 (New
Construction) and 15311 (Accessory Structures) (14 Cal. Code Regs. §§ 15303 and 15311).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
The recommended action is consistent with the City Council multi -year broad goals and strategic
plan priorities of planning and infrastructure and organizational well-being. The new Public
Works Utility Department Administration Building will provide space for Utility Department
staff who are currently sharing space in an undersized area.
OPTIONS CONSIDERED:
1. Staff recommends authorizing the City Manager to execute Amendment No. I to the
Consultant Services Agreement with Coar Design Group in the amount of $127,450. This
action will provide design to proceed for an important City facility.
2. The City Council could decide to not authorize the City Manager to execute Amendment
No. I to the Consultant Services Agreement with Coar Design Group, however this
would delay the needed improvements for City staff who are currently operating in an
undersized space.
4895-3538-4453 v1
ITEM NO. 7.D.
FISCAL IMPACT/FUNDING SOURCE:
This Amendment No. 1 is being funded by the Public Works Utilities Administration Building
Capital Improvement Project (Project No. CIP1807) which is funded by water and sewer
enterprise funds. There is sufficient funding in the project to authorize this Amendment No.l to
COAR Design Group for $127,450.
Department Head Approval Date:
8/26/2024
City Attorney Approval Date:
8/26/2024
Finance Director Approval Date:
8/20/2024
City Manager Approval Date:
9/3/2024
Attachments:
1. New Utility Operations Administration Building and Parking Lot Site Plan
2. Amendment No.1 to the Consultant Services Agreement with Coar Design Group in
the Amount of $127,450
4895-3538-4453 v1
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ATTACHMENT 2
FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
COAR DESIGN GROUP
FOR ADDITIONAL DESIGN SERVICES FOR THE PUBLIC WORKS UTILITIES
ADMINISTRATION BUILDING, PROJECT NO. 2018-07
This First Amendment to the Consulting Services Agreement between the City of Rohnert Park
("City") and Coar Design Group ("Consultant") to provide for additional services ("First
Amendment") is entered into as of the 10th day of September, 2024, ("Effective Date"), by and
between City and Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Consultant Services
Agreement RE: Public Works Utilities Administration Building, Project No. 2018-07" dated
November 14, 2023, and authorized through Minute Order approved by the City Council on
November 14, 2023, for the amount of Two Hundred Eighty -Four Thousand, One
Hundred Fifty Dollars and No Cents ($284,150.00).
B. City and Consultant now desire to enter into this First Amendment to provide for additional
work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
Scope of Services. In addition to the services provided under the Agreement and subsequent
Amendments, if any, Consultant shall provide additional services as described in the attached
Exhibit A.
2. Compensation. Consultant shall perform the additional services described in this First
Amendment for a total not -to -exceed the amount of One Hundred Twenty -Seven
Thousand, Four Hundred Fifty Dollars and No Cents ($127,450.00).
3. Time of Performance. Consultant shall complete the services described in this First
Amendment no later than December 31, 2025.
4. Agreement in Effect. Except as amended by this First Amendment and all previous
Amendments, if any, the Agreement shall remain in full force and effect.
5. Counterpart Signatures. This First Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement. Electronic signatures
are acceptable and effective as if they were original.
OAK #4885-8852-2123
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
CITY OF ROHNERT PARK COAR DESIGN GROUP
LI-A
Marcela Piedra, City Manager (Date)
Per Minute Order approved by the Rohnert Park
City Council at its meeting of September 10,
2024.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Jeff Katz 08/28/2024
By: Jeff Katz (Aug 28, 2024 16:05 PDT)
Jeff Katz, President (Date)
COAR DESIGN GROUP
Jeff Katz
08/28/2024
By: Jeff Katz (Aug 28, 2024 16:05 PDT)
Jeff Katz, Secretary (Date)
OAK #4885-8852-2123 2
Exhibit A
ar
August 6, 2024
Laura Luchini
Project Coordinator, Department of Public Works
City of Rohnert Park
600 Enterprise Dr.
Rohnert Park, CA 9492$
RE: Architectural Services — Rohnert Park Public Works Utility Admin Building Add
Service Proposal Ri
Dear Laura:
We are pleased to provide this follow up proposal for the Public Works Utility Admin Building per
your request.
This project includes the design of a new approximately 3,300 square foot Public Works Utilities
Department Administration building for the City of Rohnert Park. The new building will be
occupied by Public Works Utilities Services staff to accommodate current and future growth and
will include a fenced parking lot and solar carport.
As noted previously, our original proposal was based on a modular building, per your RFP, and
included limited scope for architectural, structural, mechanical and electrical design services. The
City has elected to move forward with conventional construction in lieu of a modular building,
necessitating addition design effort. This proposal is based on the additional Scope of Services we
believe is necessary to successfully complete this project.
We are proposing to offer the following additional scope of services.
TASK 4: CONSTRUCTION DOCUMENTS
i. Prepare drawings and specifications suitable for bidding to clearly delineate the
Contractor's scope of work, including required Civil, Architectural, Structural,
Mechanical, Plumbing, Fire Protection and Electrical.
a. Civil engineering to accommodate current design. A stick -framed building
will require additional grading and detail, have a larger disturbance area, and
thus will require additional Low Impact Development (LID) areas and
documentation.
b. Architectural sections, details and design elements not included with original
modular proposal along with all architectural specifications
c. Structural framing plans, details, sections and specifications
d. Mechanical selection of HVAC units and coordination of ductwork, etc. with
other building systems.
e. All required interior and exterior lighting and power design. Original have
had all lighting and power receptacles by the modular manufacturer, and
only the building power feeder and low voltage design included in our scope.
f. Fire Protection Engineering for Fire Sprinkler plans in accordance with
NFPA 13 compliant system design with fire sprinklers above and below the
ceiling.
g. ADA Accessibility (CASp) certification to include plan review to insure the
design meets accessibility code requirements.
h. Commissioning services during design to insure compliance with CalGreen
requirements.
20o E Street, Santa Rosa, California 95404 1 707.544.3920 1 coargroup.com
coar
Rohnert Park Public Utility Admin Building
august 6, 2024
Page 2
TASK 5: BIDDING/PERMITTING
1. Additional bid assistance based on all building components being included in bid in lieu
of modular building manufacturer.
TASK 6: CONSTRUCTION ADMINISTRATION
i. Additional Submittal review, RFI and Contractor coordination based on conventional
building construction.
2. ADA Accessibility (CASp) certification to include a site visit during the course of
construction to insure ADA compliance and a final post construction report stating the
project meets accessibility code requirements.
3. Commissioning services during construction to insure compliance with CalGreen
requirements.
We propose to provide the stated additional services for a fixed fee of One Hundred Twenty
Seven Thousand Four Hundred Fifty Dollars ($127,450.00). Invoices will be submitted
monthly for the work completed during the month in accordance with City Guidelines.
Task 4: Construction Documents: $ 65,650.00
Task 5: Bidding/Permitting: $ 1,000.00
Task 6: Construction Administration: $ 60.800.00
TOTAL ADDITIONAL SCOPE $127,450.00
We appreciate the opportunity to present this proposal. We are available to meet with you at any
time to review and discuss the proposed scope of services and fee proposal. We are excited about
the opportunity to work with you on this project. If you have any questions regarding this scope
of work, please do not hesitate to contact me at (619) 504-0984•
Respectfully,
Jeff Katz, AIA
20o E Street, Santa Rosa, California 95404 1 707.544.3920 1 coargroup.com
Amendment No 1 Consultant Services
Agreement - Design Services for Utilities
Building CIP1807
Final Audit Report 2024-08-28
Created: 2024-08-28
By: Kelsey Nguyen (kbracewell@rpcity.org)
Status: Signed
Transaction ID: CBJCHBCAABAAsDNOwNIYKRQMIAAMYOgzFUNOg4_AR5BI
"Amendment No 1 Consultant Services Agreement - Design Ser
vices for Utilities Building CIP1807" History
Document created by Kelsey Nguyen (kbracewell@rpcity.org)
2024-08-28 - 11:00:46 PM GMT
Document emailed to Jeff Katz (Jeff@coargroup.com) for signature
2024-08-28 - 11:00:50 PM GMT
Email viewed by Jeff Katz (Jeff@coargroup.com)
2024-08-28 - 11:02:01 PM GMT
dq Document e-signed by Jeff Katz (Jeff@coargroup.com)
Signature Date: 2024-08-28 - 11:05:55 PM GMT - Time Source: server
a Agreement completed.
2024-08-28 - 11:05:55 PM GMT
Adobe Acrobat Sign
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ITEM NO. 7.E.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department: Development Services
Submitted By: Alicia Giudice, Development Services Director
Prepared By: Mary Grace Pawson, Planning Manager
Agenda Title: By Minute Order, Authorize the City Manager to Execute a Small Enterprise
Agreement - County and Municipal Government with Environmental Research
Institute Inc. (Esri) for Enterprise Geographic Information System Services in
an Amount Not to Exceed $110,700 for a Term of Three (3) Years (CEQA: Not a
Project Under the California Environmental Quality Act)
RECOMMENDED ACTION:
By Minute Order, authorize the City Manager to execute a Small Enterprise Agreement — County and
Municipal Government with the Environmental Systems Research Institute, Inc. (`Esri) for enterprise
Geographic Information System services in an amount not to exceed $110,700 for a term of three (3)
years.
BACKGROUND and ANALYSIS:
A Geographic Information System ("GIS") is a computer -based technology that is used to create,
manage, analyze and map all types of data. Esri is the industry -leading purveyor of GIS software
systems.
The City has invested in maintaining a modest GIS, based on Esri's platform, for nearly 20 years.
Currently, the City's GIS houses most of the information about property and utilities in the City and is
actively utilized by Public Works, Development Services and the City Clerk's office to do their work.
The City receives regular property updates from the County through the GIS system.
Historically, the City has maintained its GIS with a single technician, individual licenses for an Esri
product and contract support from the City of Santa Rosa, which hosts the public GIS viewer that is
available on the City's website. As part of the Tyler Munis enterprise software system implementation,
the City completed a GIS Masterplan, which outlined a comprehensive strategy for building a more
robust, enterprise -wide GIS system that would provide the core data source for property and utility
information and support utility billing, licensing and permitting and maintenance management. The
first recommended step in the GIS Masterplan was to hire a Senior GIS Analyst to provide additional
staff capacity and direction for the system. This has recently been completed. The next recommended
step is to upgrade the City's individual license system to an enterprise -wide system that will provide
more capability to support other City systems including Finance's Tyler Munis system, Development
Services' Trakit system and Public Works' Mobile Maintenance Management system.
In accordance with the City's purchasing policy, the new Senior GIS Analyst has worked with Esri to
secure a three-year proposal for an enterprise -wide GIS system. The proposal includes discounted
OAK #4886-4122-1849 v1
ITEM NO. 7.E.
pricing for the first two years of the contract and will replace the City's individual GIS licenses, which
are due for renewal in late September of 2024. Upgrading to the enterprise -based system now is timely
because the transition can be made without the need to continue the individual licenses for another
year.
Development Services' 2024-25 Operational Budget anticipated both the new Senior GIS Analyst
position and the software upgrade and there is sufficient funding in the budget to cover the cost of this
contract (see FISCAL IMPACT discussion below).
ENVIRONMENTAL ANALYSIS:
This action is exempt from CEQA as it does not qualify as a "project" pursuant to Public Resource
Code Section 21065 and CEQA Guidelines Sections 15378 and 15061(b)(3), because it can be seen
with certainty that there is no possibility the City's action would cause either a direct physical change
in the environment or a reasonably foreseeable indirect physical change in the environment.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The proposed action supports the City Council's goals of enhancing Community Quality of Life and
Planning and Infrastructure. The proposed enterprise GIS will allow staff to better coordinate the
physical assets of the City, which supports quality planning and well -maintained infrastructure. The
system will also enhance the City's ability to make commonly requested property information
available to the public with an intuitive graphic user interface.
OPTIONS CONSIDERED:
Recommended Option: Staff recommends authorizing the proposed small enterprise GIS
agreement. The action is consistent with the GIS Strategic Plan prepared by SDI, Inc. By
moving from a handful of single user licenses to an enterprise -wide licensing system, the City
will be better able to leverage information and knowledge across departments and enhance
online services to the public.
2. Alternative: Staff also considered retaining the current system of single user licenses. While
this has allowed the City to generally maintain the information necessary to manage its assets,
access to the information is limited to several staff members who have been assigned licenses.
This system creates bottlenecks when multiple departments need information at the same time
and limits the City's ability to leverage available information across the organization. While the
current system provides a public -facing GIS portal, the enterprise license agreement will
enhance staff s ability to manage this portal responsively.
FISCAL IMPACT/FUNDING SOURCE:
The fiscal impact of this action is $32,900 in Fiscal Year 2024/25, $36,900 in Fiscal Year 2025/26, and
$40,900 in Fiscal Year 2026/27, for a total cost not to exceed $110,700 for a three-year enterprise
service agreement.
The funding source for this contract is Development Services' operational budget for software
(1000200-63160) which has a budget of $215,000 in Fiscal Year 2024/25.
Code Compliance Approval Date: NA
Department Head Approval Date: 08/20/2024
OAK #4886-4122-1849 v1 2
ITEM NO. 7.E.
Finance Approval Date: 08/07/2024
Human Resources Approval Date: NA
City Attorney Approval Date: 08/16/2024
City Manager Approval Date: 09/02/2024
Attachments:
1. Small Enterprise Agreement — County and Municipal Government (E214-2)
OAK #4886-4122-1849 v1
THE
Qesri0.
WHENCE
OF
WHERE'
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: OAMS3
To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 81112024 To: 1013012024
Material Qty Term
168178 1 Year 1
Quotation # Q-527869
Date: August 1, 2024
Customer # 222485 Contract #
City of Rohnert Park
Development Services Dept
130 Avram Ave
Rohnert Park, CA 94928-3126
ATTENTION: Robert Mandel
PHONE: 7075882275
EMAIL: rmandel@rpcity.org
Populations of 25,001 to 50,000 Small Government Enterprise Agreement Annual Subscription
168178
Year 2
Populations of 25,001 to 50,000 Small Government Enterprise Agreement Annual Subscription
168178
Year 3
Populations of 25,001 to 50,000 Small Government Enterprise Agreement Annual Subscription
Unit Price
$32,900.00
$36,900.00
$40,900.00
Total
$32,900.00
$36,900.00
$40,900.00
Subtotal: $110,700.00
Sales Tax: $0.00
Estimated Shipping and Handling (2 Day Delivery): $0.00
Contract Price Adjust: $0.00
Total: $110,700.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact: Email: Phone:
Michael Arias marias@esri.com (909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi -year payment schedule, then unless otherwise stated in this quotation, Customer is required
to make all payments without right of cancellation. Third -party data sets included in a quotation as separately licensed items will only be provided
and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide
any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government
prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and
conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms
of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is
limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer,
or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released
other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any
other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
ARIASM This offer is limited to the terms and conditions incorporated and attached herein.
THE
Qesri0.
WHENCE
OF
WHERE'
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: OAMS3
To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 81112024 To: 1013012024
Quotation # Q-527869
Date: August 1, 2024
Customer # 222485 Contract #
City of Rohnert Park
Development Services Dept
130 Avram Ave
Rohnert Park, CA 94928-3126
ATTENTION: Robert Mandel
PHONE: 7075882275
EMAIL: rmandel@rpcity.org
If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax
Esri the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional
information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having
issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order.
In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA,
BPA) on your ordering document.
BY SIGNING BELOW, YOU CONFIRM THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION, AND YOU ARE AUTHORIZING
ESRI TO ISSUE AN INVOICE FOR THE ITEMS INCLUDED IN THE ABOVE QUOTE IN THE AMOUNT OF $ , PLUS SALES TAXES IF
APPLICABLE. DO NOT USE THIS FORM IF YOUR ORGANIZATION WILL NOT HONOR AND PAY ESRI'S INVOICE WITHOUT ADDITIONAL AUTHORIZING
PAPERWORK.
Please check one of the following:
I agree to pay any applicable sales tax.
I am tax exempt, please contact me if exempt information is not currently on file with Esri
Signature of Authorized Representative Date
Name (Please Print)
Title
The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (Esri).
Any estimated sales and/or use tax reflected on this quote has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri
reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state tax directly, then prior to invoicing, your organization must provide
Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact: Email: Phone:
Michael Arias marias@esri.com (909) 793-2853
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi -year payment schedule, then unless otherwise stated in this quotation, Customer is required
to make all payments without right of cancellation. Third -party data sets included in a quotation as separately licensed items will only be provided
and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide
any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government
prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and
conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms
of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is
limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer,
or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released
other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any
other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
ARIASM This offer is limited to the terms and conditions incorporated and attached herein.
Esri Use Only:
Cust. Name
Cust. #
PO # _
Esri Agreement #
SMALL ENTERPRISE AGREEMENT
COUNTY AND MUNICIPALITY GOVERNMENT
(E214-2)
esri-
THE
OF
WHERE'
This Agreement is by and between the organization identified in the Quotation ("Customer") and Environmental
Systems Research Institute, Inc. ("Esri").
This Agreement sets forth the terms for Customer's use of Products and incorporates by reference (i) the
Quotation and (ii) the Master Agreement. Should there be any conflict between the terms and conditions of the
documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i) the
Quotation, (ii) this Agreement, and (iii) the Master Agreement. This Agreement shall be governed by and
construed in accordance with the laws of the state in which Customer is located without reference to conflict of
laws principles, and the United States of America federal law shall govern in matters of intellectual property. The
modifications and additional rights granted in this Agreement apply only to the Products listed in Table A.
Table A
List of Products
Uncapped Quantities
Desktop Software and Extensions (Single Use)
ArcGIS Desktop Advanced
ArcGIS Desktop Standard
ArcGIS Desktop Basic
ArcGIS Desktop Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Publisher, ArcGIS Network Analyst, ArcGIS
Schematics, ArcGIS Workflow Manager, ArcGIS Data
Reviewer
Enterprise Software and Extensions
ArcGIS Enterprise (Advanced and Standard)
ArcGIS Monitor
ArcGIS Enterprise Extensions: ArcGIS 3D Analyst,
ArcGIS Spatial Analyst, ArcGIS Geostatistical Analyst,
ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS
Workflow Manager, ArcGIS Data Reviewer
Enterprise Additional Capability Servers
ArcGIS Image Server
Developer Tools
ArcGIS Runtime Standard
ArcGIS Runtime Analysis Extension
Limited Quantities
One (1) Professional subscription to ArcGIS Developer
Two (2) ArcGIS CityEngine Single Use Licenses
100 ArcGIS Online Viewers
100 ArcGIS Online Creators
17,500 ArcGIS Online Service Credits
100 ArcGIS Enterprise Creators
3 ArcGIS Insights in ArcGIS Enterprise
3 ArcGIS Insights in ArcGIS Online
10 ArcGIS Location Sharing User Type Extension (Enterprise)
10 ArcGIS Location Sharing User Type Extension (Online)
9 ArcGIS Advanced Editing User Type Extension (Enterprise)
OTHER BENEFITS
Number of Esri User Conference registrations provided annually
3
Number of Tier 1 Help Desk individuals authorized to call Esri
3
Maximum number of sets of backup media, if requested*
2
Five percent (5%) discount on all individual commercially available instructor -led training classes at Esri
facilities purchased outside this Agreement
*Additional sets of backup media may be purchased for a fee
Page 1 of 6 November 9, 2023
Customer may accept this Agreement by signing and returning the whole Agreement with (i) the Quotation
attached, (ii) a purchase order, or (iii) another document that matches the Quotation and references this
Agreement ("Ordering Document"). ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER'S PURCHASE
ORDER OR OTHER DOCUMENT WILL NOT APPLY, AND THE TERMS OF THIS AGREEMENT WILL
GOVERN. This Agreement is effective as of the date of Esri's receipt of an Ordering Document, unless otherwise
agreed to by the parties ("Effective Date").
Term of Agreement: Three (3) years
This Agreement supersedes any previous agreements, proposals, presentations, understandings, and
arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4—
Product Updates, no modifications can be made to this Agreement.
Accepted and Agreed:
City of Rohnert Park - Authorized by City Council Minute Order on 9/10/2024
By:
Authorized Signature
Printed Name:
Title:
Date:
CUSTOMER CONTACT INFORMATION
Contact: Telephone:
Address: Fax:
City, State, Postal Code: E-mail:
Country:
Quotation Number (if applicable):
Page 2 of 6 November 9, 2023
1 .O—ADDITIONAL DEFINITIONS
In addition to the definitions provided in the Master
Agreement, the following definitions apply to this
Agreement:
"Case" means a failure of the Software or Online
Services to operate according to the Documentation
where such failure substantially impacts operational
or functional performance.
"Deploy", "Deployed" and "Deployment" mean to
redistribute and install the Products and related
Authorization Codes within Customer's
organization(s).
"Fee" means the fee set forth in the Quotation.
"Maintenance" means Tier 2 Support, Product
updates, and Product patches provided to Customer
during the Term of Agreement.
"Master Agreement" means the applicable master
agreement for Esri Products incorporated by this
reference that is (i) found at https://www.esri.com/en-
us/legal/terms/full-master-agreement and available in
the installation process requiring acceptance by
electronic acknowledgment or (ii) a signed Esri
master agreement or license agreement that
supersedes such electronically acknowledged
master agreement.
"Product(s)" means the products identified in
Table A —List of Products and any updates to the list
Esri provides in writing.
"Quotation" means the offer letter and quotation
provided separately to Customer.
"Technical Support" means the technical
assistance for attempting resolution of a reported
Case through error correction, patches, hot fixes,
workarounds, replacement deliveries, or any other
type of Product corrections or modifications.
"Tier 1 Help Desk" means Customer's point of
contact(s) to provide all Tier 1 Support within
Customer's organization(s).
"Tier 1 Support" means the Technical Support
provided by the Tier 1 Help Desk.
"Tier 2 Support" means the Esri Technical Support
provided to the Tier 1 Help Desk when a Case
cannot be resolved through Tier 1 Support.
2.0—ADDITIONAL GRANT OF LICENSE
2.1 Grant of License. Subject to the terms and
conditions of this Agreement, Esri grants to
Customer a personal, nonexclusive,
nontransferable license solely to use, copy, and
Deploy quantities of the Products listed in
Table A —List of Products for the Term of
Agreement (i) for the applicable Fee and (ii) in
accordance with the Master Agreement.
2.2 Consultant Access. Esri grants Customer the
right to permit Customer's consultants or
contractors to use the Products exclusively for
Customer's benefit. Customer will be solely
responsible for compliance by consultants and
contractors with this Agreement and will ensure
that the consultant or contractor discontinues
use of Products upon completion of work for
Customer. Access to or use of Products by
consultants or contractors not exclusively for
Customer's benefit is prohibited. Customer may
not permit its consultants or contractors to install
Software or Data on consultant, contractor, or
third -party computers or remove Software or
Data from Customer locations, except for the
purpose of hosting the Software or Data on
Contractor servers for the benefit of Customer.
3.0—TERM, TERMINATION, AND EXPIRATION
3.1 Term. This Agreement and all licenses
hereunder will commence on the Effective Date
and continue for the duration identified in the
Term of Agreement, unless this Agreement is
terminated earlier as provided herein. Customer
is only authorized to use Products during the
Term of Agreement. For an Agreement with a
limited term, Esri does not grant Customer an
indefinite or a perpetual license to Products.
3.2 No Use upon Agreement Expiration or
Termination. All Product licenses, all
Maintenance, and Esri User Conference
registrations terminate upon expiration or
termination of this Agreement.
3.3 Termination for a Material Breach. Either party
may terminate this Agreement for a material
breach by the other party. The breaching party
will have thirty (30) days from the date of written
notice to cure any material breach.
3.4 Termination for Lack of Funds. For an
Agreement with government or government -
Page 3 of 6 November 9, 2023
owned entities, either party may terminate this
Agreement before any subsequent year if
Customer is unable to secure funding through
the legislative or governing body's approval
process.
3.5 Follow-on Term. If the parties enter into
another agreement substantially similar to this
Agreement for an additional term, the effective
date of the follow-on agreement will be the day
after the expiration date of this Agreement.
4.0—PRODUCT UPDATES
4.1 Future Updates. Esri reserves the right to
update the list of Products in Table A —List of
Products by providing written notice to
Customer. Customer may continue to use all
Products that have been Deployed, but support
and upgrades for deleted items may not be
available. As new Products are incorporated into
the standard program, they will be offered to
Customer via written notice for incorporation into
the Products schedule at no additional charge.
Customer's use of new or updated Products
requires Customer to adhere to applicable
additional or revised terms and conditions in the
Master Agreement.
4.2 Product Life Cycle. During the Term of
Agreement, some Products may be retired or
may no longer be available to Deploy in the
identified quantities. Maintenance will be subject
to the individual Product Life Cycle Support
Status and Product Life Cycle Support Policy,
which can be found at
https://support.esri.com/en/other-
resources/product-life-cycle. Updates for
Products in the mature and retired phases may
not be available. Customer may continue to use
Products already Deployed, but Customer will
not be able to Deploy retired Products.
5.0—MAINTENANCE
The Fee includes standard maintenance benefits
during the Term of Agreement as specified in the
most current applicable Esri Maintenance and
Support Program document (found at
https://www.esri.com/en-
us/legal/terms/maintenance). At Esri's sole
discretion, Esri may make patches, hot fixes, or
updates available for download. No Software other
than the defined Products will receive Maintenance.
Customer may acquire maintenance for other
Software outside this Agreement.
a. Tier 1 Support
1. Customer will provide Tier 1 Support
through the Tier 1 Help Desk to all
Customer's authorized users.
2. The Tier 1 Help Desk will be fully trained in
the Products.
3. At a minimum, Tier 1 Support will include
those activities that assist the user in
resolving how-to and operational questions
as well as questions on installation and
troubleshooting procedures.
4. The Tier 1 Help Desk will be the initial point
of contact for all questions and reporting of a
Case. The Tier 1 Help Desk will obtain a full
description of each reported Case and the
system configuration from the user. This
may include obtaining any customizations,
code samples, or data involved in the Case.
If the Tier 1 Help Desk cannot resolve the
Case, an authorized Tier 1 Help Desk
individual may contact Tier 2 Support. The
Tier 1 Help Desk will provide support in such
a way as to minimize repeat calls and make
solutions to problems available to
Customer's organization.
6. Tier 1 Help Desk individuals are the only
individuals authorized to contact Tier 2
Support. Customer may change the Tier 1
Help Desk individuals by written notice to
Esri.
b. Tier 2 Support
1. Tier 2 Support will log the calls received
from Tier 1 Help Desk.
2. Tier 2 Support will review all information
collected by and received from the Tier 1
Help Desk including preliminary documented
troubleshooting provided by the Tier 1 Help
Desk when Tier 2 Support is required.
Tier 2 Support may request that Tier 1 Help
Desk individuals provide verification of
information, additional information, or
answers to additional questions to
Page 4 of 6 November 9, 2023
supplement any preliminary information
gathering or troubleshooting performed by
Tier 1 Help Desk.
4. Tier 2 Support will attempt to resolve the
Case submitted by Tier 1 Help Desk.
5. When the Case is resolved, Tier 2 Support
will communicate the information to Tier 1
Help Desk, and Tier 1 Help Desk will
disseminate the resolution to the user(s).
6.0—ENDORSEMENT AND PUBLICITY
This Agreement will not be construed or interpreted
as an exclusive dealings agreement or Customer's
endorsement of Products. Either party may publicize
the existence of this Agreement.
7.0—ADMINISTRATIVE REQUIREMENTS
7.1 OEM Licenses. Under Esri's OEM or Solution
OEM programs, OEM partners are authorized to
embed or bundle portions of Esri products and
services with their application or service. OEM
partners' business model, licensing terms and
conditions, and pricing are independent of this
Agreement. Customer will not seek any discount
from the OEM partner or Esri based on the
availability of Products under this Agreement.
Customer will not decouple Esri products or
services from the OEM partners' application or
service.
7.2 Annual Report of Deployments. At each
anniversary date and ninety (90) calendar days
prior to the expiration of this Agreement,
Customer will provide Esri with a written report
detailing all Deployments. Upon request,
Customer will provide records sufficient to verify
the accuracy of the annual report.
8.0—ORDERING, ADMINISTRATIVE
PROCEDURES, DELIVERY, AND
DEPLOYMENT
8.1 Orders, Delivery, and Deployment
a. Upon the Effective Date, Esri will invoice
Customer and provide Authorization Codes to
activate the nondestructive copy protection
program that enables Customer to download,
operate, or allow access to the Products. If this
is a multi -year Agreement, Esri may invoice the
Fee up to thirty (30) calendar days before the
annual anniversary date for each year.
b. Undisputed invoices will be due and payable
within thirty (30) calendar days from the date of
invoice. Esri reserves the right to suspend
Customer's access to and use of Products if
Customer fails to pay any undisputed amount
owed on or before its due date. Esri may charge
Customer interest at a monthly rate equal to the
lesser of one percent (1.0%) per month or the
maximum rate permitted by applicable law on
any overdue fees plus all expenses of collection
for any overdue balance that remains unpaid
ten (10) days after Esri has notified Customer of
the past -due balance.
c. Esri's federal ID number is 95-2775-732.
d. If requested, Esri will ship backup media to the
ship -to address identified on the Ordering
Document, FOB Destination, with shipping
charges prepaid. Customer acknowledges that
should sales or use taxes become due as a
result of any shipments of tangible media, Esri
has a right to invoice and Customer will pay any
such sales or use tax associated with the receipt
of tangible media.
8.2 Order Requirements. Esri does not require
Customer to issue a purchase order. Customer
may submit a purchase order in accordance with
its own process requirements, provided that if
Customer issues a purchase order, Customer
will submit its initial purchase order on the
Effective Date. If this is a multi -year Agreement,
Customer will submit subsequent purchase
orders to Esri at least thirty (30) calendar days
before the annual anniversary date for each
year.
a. All orders pertaining to this Agreement will be
processed through Customer's centralized point
of contact.
b. The following information will be included in
each Ordering Document:
(1) Customer name; Esri customer number, if
known; and bill -to and ship -to addresses
(2) Order number
(3) Applicable annual payment due
Page 5 of 6 November 9, 2023
9.0—MERGERS, ACQUISITIONS, OR
DIVESTITURES
If Customer is a commercial entity, Customer will
notify Esri in writing in the event of (i) a
consolidation, merger, or reorganization of Customer
with or into another corporation or entity;
(ii) Customer's acquisition of another entity; or (iii) a
transfer or sale of all or part of Customer's
organization (subsections i, ii, and iii, collectively
referred to as "Ownership Change"). There will be
no decrease in Fee as a result of any Ownership
Change.
9.1 If an Ownership Change increases the
cumulative program count beyond the maximum
level for this Agreement, Esri reserves the right
to increase the Fee or terminate this Agreement
and the parties will negotiate a new agreement.
9.2 If an Ownership Change results in transfer or
sale of a portion of Customer's organization, that
portion of Customer's organization will transfer
the Products to Customer or uninstall, remove,
and destroy all copies of the Products.
9.3 This Agreement may not be assigned to a
successor entity as a result of an Ownership
Change unless approved by Esri in writing in
advance. If the assignment to the new entity is
not approved, Customer will require any
successor entity to uninstall, remove, and
destroy the Products. This Agreement will
terminate upon such Ownership Change.
Page 6 of 6 November 9, 2023
ITEM NO. 7.F.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department: Public Safety
Submitted By: Tim Mattos, Director of Public Safety
Prepared By: Matt Snodgrass, Public Safety Lieutenant
Agenda Title: Receive Annual 2023 Calendar Year Through June 2024 Alcoholic Beverage
Service Ordinance (ABSO) Report Pursuant to Rohnert Park Municipal Code
8.34.190
RECOMMENDED ACTION:
Staff recommends City Council acknowledge receipt of the Alcoholic Beverage Service Ordinance
(ABSO) Annual Report for calendar year 2023, through June 2024.
BACKGROUND:
The City of Rohnert Park is one of the most progressive cities in California when it comes to alcoholic
beverage sales/service regulation. In 2007, the City Council adopted Ordinance 780 adding Chapter
8.34, Use Permits for Alcoholic Beverage Establishments, to the Rohnert Park Municipal Code. The
ordinance requires each owner or permittee of an alcohol establishment to secure a use permit to sell
alcoholic beverages in the City. Section 8.34.060 was also amended to allow the Director of Public
Safety and/or his designee to use discretion in granting alcohol use permits based on particular
consideration of the peace, order and moral welfare of the public.
In 2019, the City Council adopted Ordinance 930. This amendment added alcohol service license types
and definitions, established an application fee, updated the appeal process, enhanced training
requirements, removed calls for service as part of the permit fee sliding scale, and enhanced language
as it pertains to appeals process for revocation.
On February 8, 2022, City Council adopted Ordinance 958. This amendment addressed changes as a
result of the passage of Assembly Bill 1221 in 2017 which created the Responsible Beverage Service
Training Act. The bill required the California Department of Alcohol Beverage Control ("ABC") to
create the Responsible Beverage Service (RBS) Training Program to ensure servers of alcoholic
beverages and their managers are educated on the dangers of serving alcohol to minors and over -
serving alcohol to patrons, with the intention of reducing alcohol -related harm to local communities.
Beginning in July 2022, state law required that any ABC licensee who has an "ABC On -Premises
License" must require staff (alcohol servers and managers of alcohol servers) to receive RBS training
and certification from an ABC -certified instructor within sixty days of the date of initial employment.
ITEM NO. 7.F.
In addition, Ordinance 958 changed the billing period from a calendar year to a fiscal year to align
with the City budget process. As a result of this change, this report will include calendar year 2023, as
well as January 1 through June 30, 2024.
ANALYSIS:
The following is the Annual ABSO Report for 2023:
Major Accomplishments of 2023
• Continued offering on -site education and training to businesses in both Spanish and
English languages.
• Provided businesses as needed with equipment such as magnifying glasses and lights
to assist in spotting fake or fraudulent identifications.
Education, Compliance, and Enforcement Schedule
• Thirty IMPACT (Informed Merchants Preventing Alcohol -Related Crime
Tendencies) inspections were conducted. Of the thirty IMPACT inspections
completed, one business failed their compliance check.
• Fifteen minor decoy operations were conducted. Of the fifteen minor decoy
operations that were completed, five business (33%) visited sold alcohol to our minor
decoys.
• Three businesses were issued administrative citations for selling alcohol to a minor
decoy.
• Additional education and training were provided to the businesses that sold alcohol to
our minor decoys.
• Magnifying glasses and lights were provided to assist in spotting fake or fraudulent
identifications.
• Additional compliance letters and information regarding how to obtain training and
assistance were sent to responsible businesses.
Case Status for ABSO Cases Filed with the District Attorney's Office
• During 2023, we did not send any cases to the District Attorney's Office as they were
handled administratively
Prioritization of problems regarding enforcement of the performance standards, conditions and
regulations of the Ordinance related to the operation of licensed alcohol establishments in the
City of Rohnert Park:
Status of ABSO Team Goals Set in the 2023 Annual Report for 2024
1. To reduce alcohol sales to minors by five percent (5%).
Outcome: The ABSO Team was not able to reduce the number of alcohol sales to
minors; the overall alcohol sales to minors remained unchanged. The team believes
this may be a result of the online education training allowed by current state
guidelines, which lacks the oversight of in person training and leads to employees not
taking the training seriously. Unfortunately, due to the current Assembly Bill and
legislation, the team has no ability to mandate in person training.
2
ITEM NO. 7.F.
2. Partner with ABC to assist with ensuring businesses are complying with AB 1221.
Outcome: The Department of Public Safety received an ABC Grant, partnered with
ABC Agents and performed minor decoy operations and IMPACT inspections to
businesses selling alcohol in the City of Rohnert Park. During these operations, ABC
agents and Public Safety Officers conducted enforcement action in and around local
businesses.
3. Continue providing ABSO education to businesses as requested.
Outcome: The ABSO Team continues to provide education to businesses as requested
throughout the City. As businesses fail to pass decoy operations, the ABSO Team
proactively seeks out management in identifying the problem in an attempt to
collaboratively solve the issue.
Methods of mitigating such problems, through prevention, education and enforcement of
the performance standards, conditions and regulations:
ABSO Team Goals for FY 2023/24
1. Reduce the number of alcohol sales to minors by five percent.
2. Partner with ABC to assist with ensuring businesses are complying with AB 1221.
3. Continue providing ABSO education to businesses as requested and explain the
importance of receiving additional in -person training offered by the ABSO Team at
Public Safety.
The ABSO Team is working to accomplish the 2023/24 goals in the following manner
Continue with regular IMPACT inspections and decoy operations at businesses as
well as issue administrative citations to keep the businesses in compliance. The
ABSO Team will continue to educate the merchants and their employees that simply
asking the customer's age will not protect the business from receiving a monetary
fine. The ABSO Team continues to emphasize to the sellers/servers, managers and
owners the importance of the training they receive. To achieve the goal of reducing
alcoholic beverage sales to minors, RBS education and enforcement must be
completed simultaneously. Holding the business accountable for their employees'
actions will strongly encourage the employee to incorporate the skills learned in the
education during their employment.
• The ABSO Management Team will partner with Alcohol Beverage Control to ensure
businesses are complying with AB 1221 and in an attempt to reduce the availability
and amount of alcohol sales to minors.
Continue active engagement and partnership with businesses to maintain a positive
working relationship to ensure that businesses understand AB 1221, and still have the
ability for the ABSO Team to provide ongoing education and training at their
businesses as requested.
ITEM NO. 7.F.
AB1221 and Amended ABSO Ordinance
The Rohnert Park Department of Public Safety's ABSO Team is no longer teaching Alcohol
Beverage Service courses. ABC approved AB1221-compliant RBS training courses from a
variety of approved RBS training providers. Licensed businesses will search for approved
RBS training providers via the RBS Portal on the ABC website. The approved in -person and
online courses range from approximately 90 minutes to 4 hours in length.
In regards to on -sale businesses, enforcement and inspections are primarily conducted by
ABC or in conjunction with an ABC Grant assisted by the Rohnert Park Department of
Public Safety. However, the ABSO Team continues to provide education as requested as well
as enforcement and inspections if needed.
In regards to off -sale businesses, the Rohnert Park Department of Public Safety's ABSO Team
will continue to enforce alcohol -related laws, alcohol service -related inspections, and minor
decoy operations and enforcement in compliance with AB1221 and the amended ABSO
ordinance. The reason for the difference in enforcement and inspections under AB 1221 is that
the off -sale businesses are not required to be compliant with the Assembly Bill but we are
required under the amended ABSO ordinance to ensure all businesses are selling alcohol
responsibly.
Due to the changes in education, enforcement, and inspections at this time, there continues to
be no ongoing annual fees for on -sale businesses as the majority are completed by ABC. At
this time the fees for off -sale will continue due to the ongoing inspections and enforcement to
ensure compliance with the amended ABSO Ordinance. The ABSO Team will reassess each
year to ensure fees are billed accordingly to the services provided and adjust as necessary.
Specific allocation of the fees to be collected to activities described in the report:
ABSO Program Fees and Expenditures for Fiscal Year 2023/2024
Fees collected: $9,775
Expenditures: $8,531
Remaining balance from end FY 2023/2024: $26,508
Any end -of -year balances will be put towards the continued operation of the ABSO program in future
years and will be used to defray future fee increases.
ENVIRONMENTAL ANALYSIS:
Receipt of this report is exempt from the California Environmental Quality Act ("CEQA") because it
does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines
Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no
possibility the City's action would cause either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment.
ITEM NO. 7.F.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
1) Long Term Financial Sustainability: At this time, the fees collected from the ABSO ordinance
have been sufficient to cover the ongoing expenses. The ABSO Team has managed to maintain
the current fees and expenditures without having to increase the fees charged to businesses.
2) Community Quality of Life: With the ABSO ordinance in effect, the City of Rohnert Park
requires a higher level of training by off -sale businesses than other local cities. It also conducts
more frequent inspections and decoy operations than ABC is currently doing in many cities.
OPTIONS CONSIDERED:
1) Recommended Option: Staff recommends City Council acknowledge receipt of the Alcoholic
Beverage Service Ordinance (ABSO) Annual Report for calendar year 2023, through June
2024.
2) Alternative: Staff does not recommend City Council does not receive the Alcoholic Beverage
Service Ordinance (ABSO) Annual Report for calendar year 2023, through June 2024.
FISCAL IMPACT/FUNDING SOURCE:
No general fund money is used to support the program. It is self -funded through the collection of fees.
Code Compliance Approval Date: N/A
Department Head Approval Date: 8/19/2024
Finance Director Approval Date: N/A
Human Resources Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 09/02/2024
Attachments: None
5
ITEM NO. 7.G.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
September 10, 2024
Department:
Public Safety
Submitted By:
Tim Mattos, Director
Prepared By:
Aaron Johnson, Deputy Chief
Agenda Title:
Receive Progress Report on the Status of the Emergency Public Safety
Antenna and Radio System Replacement Project (CIP2412), as required
by the Public Contract Code and by Minute Order, authorize the
continuation of Resolution 2024-051 until the emergency action is
completed.
RECOMMENDED ACTIONS:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code and
2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed.
BACKGROUND AND ANALYSIS:
On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an
Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the
Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio
System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a
budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund,
Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to
Dailey -Wells.
The City Council is required to review the status of this emergency project at each regular meeting
of the City Council and vote to authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
Since the last communication, Dailey Wells has submitted the first payment invoice pursuant to
the milestone schedule. This payment is being processed as of 09/03/2024.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does
not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA
Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that
there is no possibility the City's action would cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
ITEM NO. 7.G.
Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement
of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA
Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction
without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
Presenting this progress report is consistent with the City's values of communication and integrity
and the City's strategic priority Goal C "Ensure the effective delivery of public services."
OPTIONS CONSIDERED:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract Code
and by Minute Order, authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
2. No other options were considered as this action is required by law and by Council
Resolution 2024-051.
FISCAL IMPACT:
There is no fiscal impact associated with this progress report.
Department Head Approval Date:
09/03/24
City Attorney Approval Date:
N/A
Finance Director Approval Date:
N/A
City Manager Approval Date:
09/03/2024
Attachments: None.
2
ITEM NO. TH.
(00
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
September 10, 2024
Department:
Public Works
Submitted By:
Vanessa Garrett, Director of Public Works
Prepared By:
Laura Luchini, Project Manager
Agenda Title:
Adopt a Resolution to Reject all Bids for the Magnolia Park Tennis Court
Resurfacing and Sunrise Park Pickleball Court Reconstruction Project
(Project No. CIP2307), Authorize a Budget Amendment in the amount of
$802,712 and Find the Project Exempt from the California Environmental
Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15301
(Existing Facilities) and 15302 (Replacement or Reconstruction) (14 Cal.
Code Regs. §§ 15301 and 15302)
RECOMMENDED ACTION: Adopt a Resolution to Reject all Bids for the Magnolia Park
Tennis Court Resurfacing and Sunrise Park Pickleball Court Reconstruction Project (Project No.
CIP2307), authorize a Budget Amendment in the amount of $802,712 and find the project
exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines
Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) (14 Cal. Code
Regs. §§ 15301 and 15302).
BACKGROUND:
The Magnolia Park tennis courts are located at 1401 Middlebrook Way. The courts were
resurfaced in 2016 and are in need of preventative maintenance to address minor cracking to
keep the courts in good shape. Sunrise Park is a park located at 5301 Snyder Lane, which has
now become a very popular park for several sports, including pickleball.
In the Capital Improvement Program, a project was identified to resurface the Magnolia tennis
courts as well as reconstruct the Sunrise courts to permanently convert them to Pickleball courts,
involving:
Magnolia Tennis Courts
oo Minor crack repair
oo Court sealing
oo Restriping
Sunrise Pickleball Courts
oo Demolishing the existing courts, lighting, and fencing
oo Excavating and treating the soil for crack prevention
ITEM NO. TH.
oo Reconstructing the existing courts
oo Installing new lighting, fencing, and accessible features to the courts
oo Installing required storm water treatment features
The Plans and Specifications for the project were prepared by SSA Landscape Architects Inc.
and approved by the City Engineer.
ANALYSIS:
Bid Analysis:
The City's bidding procedures for public works projects operate under the California Uniform
Public Construction Cost Accounting Act (CUPCCAA), Public Contract Code Sections 22000-
22050. In accordance with the City's bidding requirements, staff posted and published an
Invitation to Bidders on July 12, 2024 and July 19, 2024. On July 26, 2024, the sealed bids were
publicly opened. The engineer's estimate was a range from $2M-$2.3M. The City received four
(4) bids, as listed below in Table 1.
Table 1— Bid Opening Results Magnolia Park Tennis Court Resurfacing and Sunrise Park
Pickleball Court Reconstruction Project CIP2307
Rank
Contractor
Base Bid Amount
1
JPB Designs, Inc.
$2,756,675.00
2
Dryco
Construction, Inc.
$2,898,217.50
3
Hellas
Construction, Inc
$3,032,437.58
4
The KYA Group
$3,099,576.30
Staff reviewed the bids and investigated the results due to the large discrepancy between the
engineer's estimate and the bid prices. Staff sought opinions from contractors and the project's
Geotechnical Consultant and Architect about the results. In looking at the apparent lowest
bidder, JPB Designs Inc., bid schedule pricing the consensus was:
oo Concrete pavement costs are high for standard grey concrete. $35/SF is higher than what
has been seen in the market recently.
oo Chain link fencing costs are very high. 5 years ago, 10 foot high chain link fencing was
under $100/SF. Inflation has been significant, but very surprised to see this bid at
$600/SF and $400/SF for 4' high chain link is also considerable.
oo Planting and irrigation costs are extremely high for one small bioretention basin with sod.
oo For the Rohnert Park Various Courts Resurfacing Project CIP1728 built in 2020, court
surfacing and striping came in at $138,000. The scope included all of the Honeybee
Basketball, Doreta Basketball, Sunrise Tennis and Basketball Courts. The lowest
apparent bidder here is totaling $513,480 for both Sunrise and Magnolia courts.
oo Site furnishings (bleachers, benches, picnic tables, concrete practice wall) are priced very
high.
ITEM NO. TH.
oo Earthmoving work is significant but likely due to the excavation and off haul requirement
of up to 4 feet where the courts are, which was recommended in the geotechnical report
due to Rohnert Park's unstable soils that cause cracking of court surfaces.
Escalation was expected, but the bid results received yield a significant increase beyond what
was anticipated.
Bid Recommendation:
City's Standard Specifications, Section 3.1 and competitive bidding laws provide that the
City retains discretion to reject all bids. Due to the current bid climate and bid prices received,
staff recommends the City Council reject all bids and modify the scope of work. While pricing
does fluctuate for construction projects, depending on what season bids are advertised and
contractor availability, a project with a low bid of $450K over budget will likely never be within
budget. Thus, in addition to recommending the Council reject all bids, staff is requesting
authorization of a budget amendment to assist in the project's success at the time of rebid.
Scope Modification:
Staff is recommending a slight modification to the scope of work to fit the escalated bidding
climate. This would include pulling out items from the main scope of work and listing them as
bid alternates. This method ensures the primary scope of work to resurface the courts will be
awarded with the base bid, all other extras (bid alternates) will be selected pending available
budget. Staff is recommending removing the following items from the scope of work:
• Acoustifence; sound wall material was specified to reduce noise echoed outside the park
area along the north fence line surrounding the courts. Staff recommends removing this
item from the base bid and providing as bid alternate. This would be first on the priority
list to incorporate back into the project if budget is available.
• Concrete; remove concrete pavement walkway around the courts and replace with
asphalt which is much more cost friendly.
• Fencing; the original chain link mesh and fence post material specified had a black vinyl
coated finish. Staff recommends specifying standard galvanized chain link mesh and
posts to reduce this cost with the option of the black vinyl coated finish as a bid alternate.
• Planting; staff recommends providing this as a bid alternate. Public Works Parks staff can
complete this work in house.
• Site Furnishings; remove all new site furnishings (bleachers, benches, picnic tables,
concrete practice wall) from the base bid and specify contractor to reinstall existing.
Provide new site furnishings as individual bid alternate items and select items as budget
allows.
• Earthwork; staff worked with the Geotech and clarified that new imported select fill is
not the only applicable solution. The Geotech feels confident the contractor can treat the
existing fill to meet new select fill standards. Staff is moving forward with this approach
and feels it would significantly reduce costs. Staff also plans to change the quantity of
this bid line item from LS to CY so the contractor will bill for actual measured quantities
removed.
ITEM NO. TH.
Anticipated Project Timeline:
Upon Council's approval to reject all bids and authorize execution of the budget amendment,
staff plans to work with the designer to modify the project plans and specifications with the
altered scope of work as described above. Staff anticipates rebidding the project in Winter 2024.
Staff is working with Community Services and other user groups to identify ideal timing for
construction in Spring/ Summer of 2025. The duration of construction at Magnolia is anticipated
to be 45 days and at Sunrise 6-8 months.
ENVIRONMENTAL ANALYSIS: The Project involves renovation of existing facilities at the
two City parks, Sunrise Park and Magnolia Park. Therefore, the Project is categorically exempt
from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302
(Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302).
STRATEGIC PLAN ALIGNMENT AND COUNCIL GOALS/PRIORITIES: The
recommended action is consistent with the Strategic Plan for Planning and Infrastructure and
community quality of life. The project is renovating the tennis and pickleball courts at the two
local parks. This will enhance the performance of the courts and greatly benefit the users and
community. Maintaining this infrastructure at City parks is important and will aid in the courts'
overall lifespan.
OPTIONS CONSIDERED:
Regarding execution of the budget amendment the following options are to be considered:
Staff recommends adopting a Resolution rejecting all bids. This action will release all bid
bonds. Staff will archive the current design and begin the steps toward revising the plans
and specification and re -bid in Winter 2024. Staff also recommends authorizing the
Finance Director to execute a budget amendment in the amount $802,712. This action
will provide needed funding to address the budget shortfall, in addition to certain design
descoping, required for successful bid award.
2. The City Council could direct staff to find funds to be able to award the construction
contract with the lowest responsible bidder. This option would require finding funding
for the entire bid amount, since descoping the bid is not recommended prior to award.
FISCAL IMPACT/FUNDING SOURCE: The City Council approved $2,200,000 in funding
for the project. To assist with the budget shortfall, staff has identified remaining funds in projects
that are near or approaching completion. In addition, the City is anticipating a $20K donation
from Rohnert Park Tennis Club (RPTC) for the work at Magnolia Park. Once received, the funds
will be deposited and appropriated into the project. Staff is also recommending transferring funds
from Fund 7109 (General Fund Funding) fund balance. Although the budget amendment brings
the project closer to the designed scope, it will still leave a shortfall which will require descoping
the project still. Please see Table 2 below detailing the proposed budget amendment to bring the
budget closer to the required project budget based on the recent bids.
ITEM NO. TH.
Table 2- Budget Amendment Magnolia Park Tennis Court Resurfacing and Sunrise Park
Pickleball Court Reconstruction Project CIP2307
Project
Fund/Account
Project Name
$ Current
$ Change +/-
$ Revised
Number
Name
Budget
Budget
Amount
Amount
CIP1717
7109 General
East Cotati Avenue
106,595
-106,595
-
Fund Funding
Paving CIP 1717
CIP 1931
7109 General
Honeybee Pool
446,117
-446,117
-
Fund Funding
Renovation
CIP 1931
7109 General
Fund Balance
363,368
-250,000
113,368
Fund Funding
The above budget includes staff time, design work, inspection, and other fees associated with the
project along with the construction budget. Staff is requesting the City Council authorize the
Finance Director to execute the above referenced budget amendment. In addition to the
anticipated $20K donation from RPTC, the combined funding efforts will assist the project
shortfall at the time of rebid.
Department Head Approval Date: 8/23/2024
City Attorney Approval Date: 8/23/2024
Finance Director Approval Date: 8/23/2024
City Manager Approval Date: 9/3/2024
Attachments:
Adopt a Resolution to Reject all Bids for the Magnolia Park Tennis Court
Resurfacing and Sunrise Park Pickleball Court Reconstruction Project (Project
No. CIP2307), Authorize a Budget Amendment in the amount of $802,712 and
Find the Project Exempt from the California Environmental Quality Act (CEQA)
Pursuant to CEQA Guidelines Sections 15301 (Existing Facilities) and 15302
(Replacement or Reconstruction) (14 Cal. Code Regs. §§ 15301 and 15302)
RESOLUTION NO.2024-075
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK TO
REJECT ALL BIDS FOR THE MAGNOLIA PARK TENNIS COURT RESURFACING
AND SUNRISE PARK PICKLEBALL COURT RECONSTRUCTION PROJECT
(PROJECT NO. CIP2307), AUTHORIZE A BUDGET AMENDMENT IN THE AMOUNT
OF $802,712 AND FIND THE PROJECT EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES
SECTIONS 15301 (EXISTING FACILITIES) AND 15302 (REPLACEMENT OR
RECONSTRUCTION) (14 CAL. CODE REGS. §§ 15301 AND 15302)
WHEREAS, in Fiscal Year 22/23, the City Council approved $200,000 of Measure M
Park funds for the Sunrise Park Pickleball and Magnolia Park Tennis Court Resurfacing Project,
which included repainting and restriping of the Sunrise pickleball courts and the Magnolia park
tennis courts; and
WHEREAS, at the July 11, 2023 City Council meeting, staff recommended an additional
$2M in funding to the Project to complete a full reconstruction of both sets of pickleball courts at
Sunrise Park; and
WHEREAS, the Plans and Specifications for the project were prepared by SSA Landscape
Architects Inc. and approved by the City Engineer; and
WHEREAS, consistent with Public Contract Code, an invitation for bids was posted and
published on July 12, 2024 and July 19, 2024 and the engineer's estimate for construction ranged
from $2M- $2.3M; and
WHEREAS, Four (4) sealed bids were received at the bid opening on July 29, 2024, and
the range of bidders were all $450,000-$700,000 over the engineer's estimate and City's planned
budget for the project; and
WHEREAS, the City of Rohnert Park' s Standard Specifications, section 3.1 and
competitive bidding laws provide that the City retains discretion to reject all bids; and;
WHEREAS staff believes that rejecting all bids and modifying the scope of work would
bring the project's costs within the City's planned project budget; and
WHEREAS, staff recommends appropriating and transferring $250,000 from F7109
General Fund Funding; and
WHEREAS, in addition to the $250,000 transfer, staff has identified remaining funds in
the following projects that are near or approaching completion: East Cotati Paving CIP1717 for
$106,595, Honeybee Pool Renovation CIP 1931 for $446,117; and
WHEREAS, staff recommends that the City Council authorize the Finance Director to
approve a Budget Amendment in the total amount of $802,712 to cover the funding shortfall; and
WHEREAS, upon receipt, staff recommends the City Council authorize the Finance
Director to appropriate the $20,000 donation from the Rohnert Park Tennis Club (RPTC) to the
project for work at Magnolia Tennis Courts; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve as follows:
1. The above recitals are true and correct and material to this Resolution.
2. The City Council rejects all bids for the Magnolia Park Tennis Court and Sunrise Park
Pickleball Court Reconstruction Project CIP2307.
3. The Finance Director is hereby authorized to appropriate funds and approve a Budget
Amendment in the total amount of $802,712 (From Fund 7109) for the Magnolia Park
Tennis Court and Sunrise Park Pickleball Court Reconstruction Project CIP2307.
4. The City Manager is hereby authorized to accept and the Finance Director to appropriate
the donation from the Rohnert Park Tennis Club for the project for work at Magnolia Park.
5. The City Council determines that the Project is exempt from CEQA because the Project
involves renovation of existing facilities at the two City Parks, Sunrise Park and Magnolia
Park. Therefore, the Project is categorically exempt from the requirements of CEQA
pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or
Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to the same for and on behalf of the City of Rohnert Park, and the
City Attorney's office is authorized to make minor edits to the documents.
DULY AND REGULARLY ADOPTED this loth day of September, 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-075
Page 2 of 2
ITEM NO. 7.I.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department: Public Works
Submitted By: Vanessa Garrett, Director of Public Works
Prepared By: Jason Sampietro, Associate Engineer
Agenda Title: Adopt a Resolution Authorizing the Execution of Amendment No. 1 to the
Freeway Maintenance Agreement with the State of California
Department of Transportation to add Bicycle Paths, Lanes, and Cycle
Tracks to the Freeway Maintenance Agreement
RECOMMENDED ACTION:
Adopt a Resolution authorizing the execution of Amendment No. 1 to the Freeway Maintenance
Agreement with the State of California Department of Transportation to add bicycle paths, lanes,
and cycle tracks to the existing Freeway Maintenance Agreement.
BACKGROUND:
In 2000, the City Council approved a Freeway Maintenance Agreement (Agreement) with The
State of California Department of Transportation (Caltrans) for the section of Rohnert Park
Expressway between Commerce Boulevard and Redwood Drive. See Attachment 1. This
Agreement allows the City to maintain the roadway in safe and usable condition over Caltrans
rights -of -way.
Since 2023, City staff has been working on a Rohnert Park Expressway restriping plan to
increase roadway capacity and to alleviate vehicle congestion for west -bound Rohnert Park
Expressway up to and over Highway 101. Included in the restriping plan are updated bicycle
facilities consistent with Caltrans requirements.
ANALYSIS:
The City and Caltrans have two existing maintenance agreements which cover the roadway
maintenance within Caltrans rights -of -way. The existing Rohnert Park Expressway Freeway
Maintenance Agreement did not include a provision for bicycle facility maintenance. Execution
of the proposed Amendment No. 1 would allow the City to maintain and repair bicycle facilities
within Caltrans rights -of -way.
ENVIRONMENTAL ANALYSIS:
The adoption of the proposed resolution is exempt from the California Environmental Quality
Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code
Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can
be seen with certainty that there is no possibility the City's action would cause either a direct
OAK #4871-4603-8998 v.1
ITEM NO. 7. L
physical change in the environment or a reasonably foreseeable indirect physical change in the
environment.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The recommended action is consistent with the Strategic Plan for Planning and Infrastructure.
This Agreement allows the City to maintain infrastructure that is used by 29,000 vehicles per
day.
OPTIONS CONSIDERED:
1. Adopt a Resolution authorizing the execution of Amendment No. 1 to The Freeway
Maintenance Agreement with Caltrans. This is the recommended option because it allows
the City to maintain and repair bicycle facilities with Caltrans right-of-way at the Rohnert
Park Expressway Overcrossing, which currently, the City is not authorized to do without
an encroachment permit.
2. Do not authorize the Maintenance Agreement Amendment. This is not recommended, as
it prevents City staff from maintaining bicycle facilities within the Caltrans right-of-way
without getting an encroachment permit.
FISCAL IMPACT/FUNDING SOURCE:
No added fiscal impact will occur. The City currently maintains the roadway on Rohnert Park
Expressway Overcrossing of Highway 101.
Department Head Approval Date: 8/8/2024
City Attorney Approval Date: 8/8/2024
City Manager Approval Date: 09/02/2024
Attachments:
1. Freeway Maintenance Agreement, RPX Overcrossing, 8/21/2000
2. Resolution authorizing the execution of Amendment No. I to The Freeway
Maintenance Agreement with The State of California Department of Transportation
to add bicycle paths, lanes, and cycle tracks to the Agreement.
3. Resolution Exhibit A — Amendment No. 1 to Freeway Maintenance Agreement with
the State of California Department of Transportation
OAK #4871-4603-8998 v.1
Son-101-KP 22.0/22.7(PM 13.7/14.1)
FREEWAY MAINTENANCE AGREEMENT
THIS AGREEMENT is made and entered into effective this 21 s` day of
August, .2000, by and between the State of California, acting by and through the
Department of Transportation, hereinafter referred to as the "STATE," and the City
of Rohnert Park, hereinafter referred to as the "CITY," WITNESSETH:
WHEREAS, on March 9, 1999, Cooperative Agreement No. 4-1595-C was
executed between the CITY and the STATE to widen the overcrossing and to
construct a northbound loop on -ramp on Route 101 at the Rohnert Park
Expressway in the of the City of Rohnert Park, hereinafter referred to as
"PROJECT", and
WHEREAS, the parties hereto mutually desire to clarify the division of
maintenance responsibility as to separation structures, CITY streets or portions
thereof, and landscaped areas, within the freeway limits when PROJECT is
completed, and
WHEREAS, CITY has resumed or will resume control and maintenance over
each of the relocated or reconstructed CITY streets except on those portions
thereof adopted as a part of the freeway proper.
MAINTENANCE DEFINED:
Maintenance is defined in Section 27 of the Streets and Highways Code, in
part, as follows:
Sec. 27. (a) The preservation and keeping of rights -of -way, and each type of
roadway, structure, safety convenience or device, planting,
illumination equipment, and other facility, in the safe and usable
condition to which it has been improved or constructed, but
does not include reconstruction or other improvement.
(b) Operation of special safety conveniences and devices, and
illuminating equipment.
(c) The special or emergency maintenance or repair necessitated by
accidents or by storms or other weather conditions, slides,
settlements, or other unusual or unexpected damage to a
roadway, structure, or facility.
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Son-101-0 22.0/22.7(PM 13.7/14.1)
NOW THEREFORE, IT IS AGREED:
1. When a planned future improvement has been constructed and/or a
minor revision has been effected within the limits of the freeway
herein described, which affects the division of maintenance, the
STATE will provide a newly dated and revised Exhibit "A," which,
when executed by both parties, ,shall be made a part hereof by this
reference to supersede the original exhibit as part of this agreement.
Exhibit "A" consists of plan drawings that delineate the areas within
the STATE right of way which are the responsibility of the CITY to
maintain in accordance with this Freeway Maintenance Agreement.
2. VEHICULAR OVERCROSSING
The STATE will maintain, at STATE expense, the entire structure
below the top of the concrete deck surface except as hereinafter
provided. The CITY will maintain, at CITY expense, the top of the
concrete deck surface, together with any surface treatment thereon.
The CITY will also maintain all portions of the structure above the
concrete deck surface, as above specified, including lighting
installations, as well as all traffic service facilities (signals, signs,
pavement markings, rails, etc.) that may be required for the benefit or
control of CITY street traffic.
At such locations, as shall be determined by the STATE, screening
shall be placed on STATE freeway overpasses on which pedestrians
are allowed (as directed by Sect. 92.6 of the Streets and Highways
Code). All screens installed under this program will be maintained by
the STATE at STATE expense.
3. LANDSCAPED AREAS ADJACENT TO CROSSING STRUCTURE
All plantings or other types of roadside development lying outside of
the area reserved for freeway use shall be maintained by the CITY at
CITY expense.
2
Son-101-KP 22.0/22.7(PM 13.7/14.1)
4 INTERCHANGE OPERATION
It is the responsibility of the STATE to provide efficient operation of
freeway interchanges including ramp connections to local streets and
roads. The maintenance and energy costs of safety lighting, traffic
signals or other necessary electrically operated traffic control devices
at ramp connections to CITY streets shall be shared, between the
STATE and the CITY. Timing of traffic signals shall be the
responsibility of the STATE.
5. LEGAL RELATIONS AND RESPONSIBLITIES
Nothing in the provisions of this Agreement is intended to create
duties or obligations to or rights in third parties not parties to this
Agreement or affect the legal liability of either party to the Agreement
by imposing any standard of care with respect to the maintenance of
STATE highways different from the standard of care imposed by law.
It is understood and agreed that neither the STATE nor any officer or
employee thereof is responsible for any damage or liability occurring by
reason of anything done or omitted to be done by the CITY under or in
connection with any work, authority or jurisdiction delegated to the
CITY under this agreement: It is understood and agreed that, pursuant
to Government Code section 895.4, CITY shall defend, indemnify and
save harmless the STATE, all officers and employees from all claims,
suits or actions of every name, kind and description brought for or on
account of injuries to or death of any person or damage to property
resulting from anything done or omitted to be done by the CITY under
or, in connection with any work, authority or jurisdiction delegated to
the CITY under this agreement.
It is .understood and agreed that neither the CITY nor any officer or
employee thereof is responsible for any damage or liability occurring by
reason of anything done or omitted to. be done by the STATE under or
in connection with any work, authority or jurisdiction delegated to the
STATE under this agreement. It is understood and agreed that,
pursuant to Government Code section 895.4, STATE shall defend,
indemnify and save harmless the CITY, all officers and employees from
all claims, suits or actions of every name, kind and description brought
for or on account of injuries to or death of any person or damage to
property resulting from anything done or omitted to be done by STATE
under or in connection with any work, authority or jurisdiction
delegated to the STATE under this agreement.
3
Son-101-KP 22.0/22.7(PM 13.7/14.1)
6. EFFECTIVE DATE
This Agreement shall be effective upon the date of its execution by
the STATE, it being understood and agreed, however, that the
execution of this Freeway Maintenance Agreement shall not affect any
pre-existing obligations of the CITY to maintain designated areas
pursuant to prior written notice from the STATE that work in such
areas, which the CITY has agreed to maintain pursuant to the terms of
the Freeway Agreement, has been completed.
IN WITNESS WHEREOF, the parties hereto have set their hands and
seals the day and year first above written.
CITY OF ROHNERT PARK
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
By 1/ (/ �� i JEFF MORALES
Mayor Director of Transportation
Per Resolution No. 2000-162 opted
8/8/00 by the Rohnert Park City Council
ATTEST:
De ty Ci Clerk
Approved as to form:
'�V)g-,aL
GLENN E. BEHM
tstrict Division Chief
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RESOLUTION NO.2024-076
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE EXECUTION OF AMENDMENT NO. 1 TO THE FREEWAY
MAINTENANCE AGREEMENT WITH THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO ADD BICYCLE PATHS, LANES, AND
CYCLE TRACKS TO THE AGREEMENT
WHEREAS, improving the flow of traffic within the City is a high priority for the
community and City; and;
WHEREAS, City staff has been working on a Rohnert Park Expressway restriping plan
to increase roadway capacity and to alleviate vehicle congestion for west -bound Rohnert Park
Expressway up to and over Highway 101; and
WHEREAS, the existing Rohnert Park Expressway Freeway Maintenance Agreement
with the California Department of Transportation ("Caltrans") does not include a provision for
bicycle facility maintenance; and
WHEREAS, execution of the proposed Amendment No. 1 would allow the City to
maintain and repair bicycle facilities within Caltrans rights -of -way without having to first secure
encroachment permits for the work.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Amendment No. 1 to the Expressway Freeway
Maintenance Agreement with Caltrans.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute all necessary documents pertaining to same for and on behalf of the City of
Rohnert Park.
DULY AND REGULARLY ADOPTED this 10 day of September, 2024.
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
7-12-24 04-Son 101 PM 13.7/14.1
AMENDMENT NO. 1
TO
FREEWAY MAINTENANCE AGREEMENT
IN THE CITY OF ROHNERT PARK
This Amendment No. 1 to the Freeway Maintenance Agreement in the
City of Rohnert Park is made and entered into by and between STATE of
California, acting by and through the Department of Transportation,
hereinafter referred to as "STATE", and City of Rohnert Park, hereinafter
referred to as "CITY" and collectively referred to as "PARTIES".
WITNESSETH:
WHEREAS, a Freeway Maintenance Agreement in the City of Rohnert
Park", hereinafter referred to as "AGREEMENT", was executed by CITY on
August 21 st, 2000; and
WHEREAS, AGREEMENT by its terms provides that it may be amended or
terminated at any time upon mutual consent of PARTIES; and
WHEREAS, CITY desires to maintain improvements to be constructed
under a STATE issued Encroachment Permit No. 0424-N-RP-0433 on Route 101
at Rohnert Park Expressway overcrossing in the City of Rohnert Park, consisting
of re -striping and adding bike lanes, etc; and
WHEREAS, PARTIES hereto now desire that AGREEMENT be amended.
NOW, THEREFORE, PARTIES agree to add "BICYLCLE PATHS, LANES, AND
CYCLE TRACKS "article below to AGREEMENT and shall become a part of
AGREEMENT for all purposes.
l . BICYCLE PATHS, LANES, AND CYCLE TRACKS constructed as permitted
encroachments within STATE's right of way, CITY is solely responsible for
all permitted improvements, including but not limited to the
delineation, fencing, guard railing, drainage facilities, slope and
structural adequacy. CITY will maintain, at CITY expense, a safe facility
for bicycle travel along the entire length of the path/lane/cycle track
by providing sweeping and debris removal when necessary; and all
signing and striping, and pavement markings required for the direction
and operation of that non -motorized facility.
TERM OF AGREEMENT AMENDMENT - This Amendment shall become effective
on the date as shown below and shall remain in full force and effect until
amended or terminated at any time upon mutual consent of PARTIES or until
terminated by STATE for cause.
7-12-24
04-Son 101 PM 13.7/14.1
PARTIES are empowered by Streets and Highways Code section 114 and 130
to enter into this Amendment and have delegated to the undersigned the
authority to execute this Amendment on behalf of the respective agencies
and covenants to have followed all the necessary legal requirements to
validly execute this Amendment.
IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day
and year first above written.
CITY OF ROHNERT PARK STATE OF CALIFORNIA DEPARTMENT
OF TRANSPORTATION
By:
CITY Manager
ATTEST;
CITY Clerk
CITY Attorney
By:
LEAH BUDU Date
Deputy District Director
Maintenance District 4
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ITEM NO. 7.J.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department Development Services
Submitted By: Alicia Guidice, Director of Development Services
Prepared By: Justin Brandt, Deputy City Engineer
Agenda Title: Adopt Resolutions Accepting the Vast Oak East Backbone Surface and Dry
utility Improvements, Vast Oak East In -Tract Surface and Dry Utility
Improvements, Keiser Avenue Joint Trench Improvements, and Phase 2
Improvements to the Rohnert Park Expressway — Petaluma Hill Road
Intersection, and Directing Relating Actions (Exempt from the California
Environmental Quality Act ("CEQA") because it does not qualify as a "project"
pursuant to CEQA Guidelines Section 15378(b)(5))
RECOMMENDED ACTION:
Adopt four resolutions accepting the following improvements and directing related actions:
1. Vast Oak East backbone surface and dry utility improvements;
2. Vast Oak East in -tract surface and dry utility improvements,
3. Keiser Avenue joint trench improvements; and
4. Phase 2 improvements to the Rohnert Park Expressway — Petaluma Hill Road intersection.
BACKGROUND:
The University District is a large specific plan area, which includes over 1,600 new residential
dwelling units. The University District is located east of Snyder Lane, north of Copeland Creek and
south of Keiser Avenue (see Attachment 1). Development of this area was originally approved in 2006
and modifications and amendments were approved in 2014, and the project Development Agreement
was extended on May 15, 2024. The developer (University District LLC) has been pursuing the
project, including the construction of infrastructure in phases and the City has been working with the
developer to accept the public infrastructure as phases of the larger development project are complete.
The infrastructure work currently recommended for acceptance includes the following:
1. Vast Oak East Backbone Surface and Dry Utility Improvements. On July 11, 2017, the City
Council adopted Resolution 2017-087, approving a Public Improvement Agreement with the
Developer for the Vast Oak East Backbone Surface and Dg Utility Improvements. This
agreement is dated July 11, 2017, and was recorded on July 31, 2017, as Instrument No.
2017059041 in the Official Records of the County of Sonoma. This agreement required the
4858-2604-6941 v1
ITEM NO. 7.J.
Developer to construct the surface improvements (pavement, curb and gutter, sidewalk) and dry
utilities (electricity, gas, phone, cable, and streetlights) on Knight Road and Kingwood Road.
2. Vast Oak East In -Tract Surface and Dry Utility Improvements. On July 11, 2017, the City
Council adopted Resolution 2017-087, approving a Public Improvement Agreement with the
Developer for the Vast Oak East In -Tract Surface and Dry Utility Improvements. This
agreement is dated July 11, 2017, and was recorded on July 31, 2017, as Instrument No.
2017059121 in the Official Records of the County of Sonoma. This agreement required the
Developer to construct the surface improvements (pavement, curb and gutter, sidewalk) and dry
utilities (electricity, gas, phone, cable, and streetlights) within the neighborhood streets within
Vast Oak East.
3. Keiser Avenue Joint Trench Improvements. On May 12, 2020, the City Council adopted
Resolution 2020-043, approving a Public Improvement Agreement with the Developer for the
Keiser Avenue Joint Trench Improvements. This agreement is dated July 8, 2020, as Instrument
No. 2020084862 in the Official Records of the County of Sonoma. This agreement required
the Developer to underground overhead utilities on Keiser Avenue and reconstruct Keiser
Avenue to City Standards.
4. Phase 2 Improvements to the Rohnert Park Expressway — Petaluma Hill Road Intersection. On
March 22, 2022, the City Council adopted Resolution 2022-033, approving a Public
Improvement Agreement with the Developer for the Phase 2 Improvements to the Rohnert
Park Expressway — Petaluma Hill Road Intersection. This agreement dated October 6, 2022, as
Instrument No. 2022065520 in the Official Records of the County of Sonoma. This agreement
required the Developer to upgrade the intersection of Rohnert Park Expressway and Petaluma
Hill Road.
The developer has completed the construction of public improvements outlined in the four Public
Improvement Agreements mentioned above and requests the City to accept the work.
ANALYSIS:
Staff is requesting that the City Council authorize acceptance of the backbone and in -tract surface and
dry utility improvements for Vast Oak East, Keiser Avenue joint trench improvements, and phase 2
improvements to the Rohnert Park Expressway and Petaluma Hill Road intersection, including actions
related to filing of a Notice of Completion, as well as terminating the improvement agreement after the
warranty period has expired. The backbone and in -tract surface and dry utility improvements for Vast
Oak East and the Keiser Avenue joint trench improvements are recommended to be accepted by the
City. The Phase 2 Improvements to the Rohnert Park Expressway and Petaluma Hill Road intersection
will be owned and maintained by the County of Sonoma and are, therefore, recommended to be
accepted as complete, but not accepted as City infrastructure.
These actions are the final steps in accepting the work as complete and transferring the developer -
constructed improvements, except the County intersection noted above, to the City, in accordance with
the improvement agreements. Staff has worked carefully with the developer to ensure that all
improvements have been constructed according to plans, and that projects are not subject to mechanics
liens. The developer has also submitted the required warranty bonds for each improvement.
4858-2604-6941 v1 2
ITEM NO. 7.J.
After acceptance of the improvements, the City will maintain the Vast Oak East backbone and in -tract
surface and dry utility improvements. The utilities that use the Keiser Avenue joint trench
improvements are ultimately responsible for those improvements. The County will maintain the
Rohnert Park Expressway and Petaluma Hill Road intersection, as noted above.
ENVIRONMENTAL ANALYSIS:
The development of the University District, including the construction of the backbone and in -tract
surface and dry utility improvements for Vast Oak East, Keiser Avenue joint trench improvements, and
phase 2 improvements to the Rohnert Park Expressway and Petaluma Hill Road intersection, was
covered in the Environmental Impact Report (EIR) for the University District Specific Plan Area
adopted by City Council on May 23, 2006, by Resolution 2006-141, and subsequent amendments.
Further, this action is not a project under CEQA Guidelines Section 15378(b)(5) because the proposed
action is an administrative activity that will not result in direct or indirect physical changes in the
environment. No additional environmental analysis is necessary.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The recommended action is consistent with City Council's Goals and Priorities — Community Quality
of Life; these improvements will encourage a better quality of life in O-Section.
OPTIONS CONSIDERED:
None. City acceptance of complete improvements is required by the improvement agreement.
FISCAL IMPACT/FUNDING SOURCE:
Upon acceptance, the City will receive the following assets with a total value of $3,749,339.
Table 1 summarizes the value of the Vast Oak Backbone (Kingwood Road & Knight Road) assets:
City Asset
Value of Asset*
Streetwork
$382,646
Concrete
$188,837
Streetlights
$57,750
Total Asset Value
$629,233
*These values include a ten percent contingency
Table 2 summarizes the value of the Vast Oak East assets:
City Asset
Value of Asset*
Streetwork
$1,946,296
Concrete
$873,510
Streetlights
$300,300
Total Asset Value
$3,120,106
*These values include a ten percent contingency
4858-2604-6941 v1
ITEM NO. 7.J.
The value of Keiser Avenue Joint Trench Improvements is $502,000, as set forth in the Public
Improvement Agreement Section 5. These improvements are recommended to be accepted by the
City, but will be maintained by the utility companies.
The value of the upgrades at the Rohnert Park Expressway and Petaluma Hill Road is $941,710.
However, this improvement will not become a City asset as the intersection will be owned and
maintained by Sonoma County.
The City will be responsible for future maintenance of the Vast Oak East backbone surface and dry
utility and in -tract surface and dry utility assets. Funding for the maintenance of these assets is
intended to come from interest earned on the University District Maintenance Annuity Fund (MAF),
which is deposited in the General Fund. The Development Agreement between the City and the
developer requires that the developer make a deposit of $11,200 for each market rate single family
dwelling, adjusted for inflation, before each building permit is finaled. The MAF is invested by the
City and the interest is transferred to the General Fund used to fund maintenance in the University
District Specific Plan Area.
Code Compliance Approval Date: NA
Department Head Approval Date: 08/19/2024
Finance Approval Date: 08/23/2024
Human Resources Approval Date: NA
City Attorney Approval Date: 08/27/2024
City Manager Approval Date: 08/30/2024
Attachments:
1. University District Specific Plan — Location Map
2. Resolution of the City Council of the City of Rohnert Park Accepting the Vast Oak East
Backbone Surface and Dry Utility Improvements and Directing Related Actions
a. Resolution Exhibit A — Notice of Completion — Vast Oak East Backbone Surface
and Dry Utility Improvements
b. Resolution Exhibit B - Certificate of Acceptance - Vast Oak East Backbone Surface
and Dry Utility Improvements
c. Resolution Exhibit C — Termination of Improvement Agreement — Vast Oak East
Backbone Surface and Dry Utility Improvements
3. Resolution of the City Council of the City of Rohnert Park Accepting the Vast Oak East In -
Tract Surface and Dry Utility Improvements and Directing Relating Actions
a. Resolution Exhibit A — Notice of Completion — Vast Oak East In -Tract and Dry
Utility Improvements
b. Resolution Exhibit B - Certificate of Acceptance - Vast Oak East In -Tract and Dry
Utility Improvements
c. Resolution Exhibit C — Termination of Improvement Agreement — Vast Oak East
In -Tract and Dry Utility Improvements
4858-2604-6941 v1 4
ITEM NO. 7.J.
4. Resolution of the City Council of the City of Rohnert Park Accepting the Keiser Avenue
Joint Trench Improvements and Directing Relating Actions
a. Resolution Exhibit A — Notice of Completion — Keiser Avenue Joint Trench
Improvements
b. Resolution Exhibit B - Certificate of Acceptance - Keiser Avenue Joint Trench
Improvements
c. Resolution Exhibit C — Termination of Improvement Agreement — Keiser Avenue
Joint Trench Improvements
5. Resolution of the City Council of the City of Rohnert Park Accepting the Phase 2
Improvements to the Rohnert Park Expressway — Petaluma Hill Road Intersection and
Directing Relating Actions
a. Resolution Exhibit A — Notice of Completion — Phase 2 Improvements to the
Rohnert Park Expressway — Petaluma Hill Road Intersection
b. Resolution Exhibit B — Termination of Improvement Agreement — Phase 2
Improvements to the Rohnert Park Expressway — Petaluma Hill Road Intersection
4858-2604-6941 v1 5
Attachment 1.University District Specific Plan — Location Map
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RESOLUTION NO.2024-077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ACCEPTING THE VAST OAK EAST BACKBONE SURFACE AND DRY UTILITY
IMPROVEMENTS
WHEREAS, on July 11, 2017, the City Council of Rohnert Park adopted Resolution
2017-087, authorizing and approving a Public Improvement Agreement for Vast Oak East
Backbone Surface and Dry Utility Improvements by and between the City of Rohnert Park and
the University District, LLC and Vast Oak LP, with an effective date of July 11, 2017, and
recorded on July 31, 2017, as Instrument No. 2017059041 in the Official Records of the County
of Sonoma; and
WHEREAS, University District LLC and Vast Oak LP, have completed the construction
under the Public Improvement Agreement in accordance with the plans and specifications for the
work and have requested the City to accept the work; and
WHEREAS, University District LLC and Vast Oak LP, has submitted cost
documentation for the improvements which substantiates an asset value of $629,233; and
WHEREAS, accepting the completed improvements is the final action anticipated by the
Public Improvement Agreement; and
WHEREAS, the construction and acceptance of the Vast Oak East Backbone Surface
and Dry Utility Improvements is consistent with the University District Specific Plan
Environmental Impact Report as amended.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Engineer is authorized and directed to execute and file the Notice of
Completion and related documents for the Vast Oak East Backbone Surface and Dry Utility
Improvements, on behalf of the City of Rohnert Park, in substantially similar form to Exhibit A
which is attached to this Resolution and incorporated by this reference.
BE IT FURTHER RESOLVED that upon the expiration of the statutory lien period
associated with the recording of the Notices of Completion, the City Manager is hereby
authorized and directed to execute the Notices of Acceptance for the improvements in
substantially similar form to Exhibit B, attached to this Resolution and incorporated by this
reference.
BE IT FURTHER RESOLVED that upon expiration of the warranty period, the City
Manager is hereby authorized and directed to execute the Acknowledgements of Completion and
Termination of the Public Improvement Agreements for the Vast Oak East Backbone Surface
and Dry Utility Improvements, in substantially similar form to Exhibit C, attached to this
Resolution and incorporated by this reference.
BE IT FUTHER RESOLVED that upon certification of the City Manager, the Finance
Director is authorized and directed to take the actions necessary to accept the Vast Oak East
Backbone Surface and Dry Utility Improvements, defined in the Agreements, as a capital asset of
the City with a current book value of $629,233.
DULY AND REGULARLY ADOPTED this 10a' day of September, 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A, B, and C
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-077
Page 2 of 2
EXHIBIT A
CERTIFICATE OF COMPLETION
VAST OAK EAST BACKBONE SURFACE AND DRY UTILITY IMPROVEMENTS
I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California, do hereby certify that
the work and improvements hereinafter described, the contract for doing which was entered into by and
between the City of Rohnert Park and University District, LLC and Vast Oak LP, dated July 11, 2017, was
completed to my satisfaction on August 16, 2024.
That said work and improvements generally consisted of constructing the surface improvements
(pavement, curb and gutter, and sidewalk) and dry utilities (electricity, gas, phone, cable, and streetlights on
Knight Road and Kingwood Road, as more particularly described in the plans and specifications approved
by the City Council of the City of Rohnert Park on July 11, 2017.
DATED:
Justin Brandt
Deputy City Engineer
4890-9819-0688 v 1 EP16-0001 /G R17-0011 /GR17-0010
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
NOTICE OF COMPLETION
VAST OAK EAST BACKBONE SURFACE AND DRY UTILITY IMPROVEMENTS
NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal
corporation located in Sonoma County, State of California, with its principal offices at City Hall,
130 Avram Avenue, Rohnert Park, California 94928 of the following:
That the nature of the stated owner, or if more than one own, then of the stated owner and
co -owners is: In fee.
That I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California on the
day of did file with the City Clerk of the City of Rohnert Park,
my Certificate of Completion, attached hereto and incorporated herein by reference as Exhibit A, of the
following described work, which was completed under a Public Improvement Agreement between
the City of Rohnert Park and the University District, LLC and Vast Oak LP, and recorded on July 31,
2017, as Instrument No. 2017059041 in the Official Records of Sonoma County, California (the
"Improvement Agreement ") with respect to the Vast Oak East Backbone Surface and Dry Utility
Improvements, more particularly described in Exhibit A of the Improvement Agreement, in
accordance with the plans and specifications for said work approved by the City Engineer on July
11 & 17, 2017.
That said work and improvements were completed on August 16, 2024, and that the name of
the surety on the contractor's bond for labor and materials on said project is The Guarantee Company
of North America USA.
That said work and improvements generally consisted of the construction of the surface
improvements (pavement, curb and gutter, and sidewalk) and dry utilities (electricity, gas, phone, cable, and
streetlights on Knight Road and Kingwood Road, as more particularly described in the plans and
specifications approved by the City Engineer of the City of Rohnert Park on Improvement Plans,
Vast Oak East — Backbone, City of Rohnert Park, Sonoma County, California, February 2017,
prepared by MacKay & Somps, 8 Sheets (Sheets 1 thru 8), and approved by the City Engineer on
July 17, 2017 and Brookfield Homes, Vast Oak — Phase 2 Backbone, Rohnert Park, CA, prepared by
Giacalone Design Services, Inc., 11 Sheets (Sheets JT1 thru JT6, and SL1 thru SL5), and approved
by the City Engineer on July 11, 2017.
The execution and filing of this Notice of Completion are authorized by California Civil
Code Sections 8182 and 8184 and City Council Resolution No. , adopted by the City
Council on
4890-9819-0688 v 1 EP16-0001 /G R17-0011 /GR17-0010
Dated:
CITY OF ROHNERT PARK
Justin Brandt
Deputy City Engineer
The undersigned certifies that he/she is authorized to and does make this verification on
behalf of the City of Rohnert Park; that he/she has read the foregoing notice and knows the contents
thereof, and that the undersigned declares under penalty of perjury that the foregoing is true and
correct to the best of his/her knowledge.
Executed on this day of 1 , at Rohnert Park, California.
CITY OF ROHNERT PARK
Justin Brandt
Deputy City Engineer
4890-9819-0688 v 1 EP16-0001 /G R17-0011 /GR17-0010
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
NOTICE OF ACCEPTANCE OF IMPROVEMENTS
VAST OAK EAST BACKBONE SURFACE AND DRY UTILITY IMPROVEMENTS
WHEREAS, the City of Rohnert Park, a California municipal corporation ("City"), and University District
LLC, a Delaware Limited Liability Company and Vast Oak LP, a California Corporation ("Developer")
entered into that certain Public Improvement Agreement, dated July 11, 2017, and recorded on July 31, 2017,
as Instrument No. 2017059041 in the Official Records of Sonoma County, California (the "Improvement
Agreement ") with respect to Developer's Vast Oak East Backbone Surface and Dry Utility Improvements
(the "Project"), more particularly described in Exhibit A of the Improvement Agreement.
WHEREAS, Developer has completed installation of surface improvements (pavement, curb and gutter, and
sidewalk) and dry utilities (electricity, gas, phone, cable, and streetlights on Knight Road and Kingw000d
Road within the Vast Oak East Phase, as required pursuant to the Improvement Agreement (the
"Improvements").
WHEREAS, the Improvements are for the purpose of infrastructure improvements within the Project.
WHEREAS, the City desires to accept the Improvements pursuant to the requirements of Rohnert Park
Municipal Code Section 16.16.100.
WHEREAS, the City Manager is authorized to execute this Notice of Acceptance of Improvements pursuant
to City Council Resolution No. , adopted by the City Council on
WHEREAS the City intends to use the Improvements for the above described purposes.
NOW, THEREFORE, the City hereby accepts the Improvements.
Dated:
CITY OF ROHNERT PARK
Marcela Piedra
City Manager
Authorized by Rohnert Park City Council Resolution No.
202_- adopted on and Rohnert Park
Municipal Code Section 16.16.100 adopted by Ordinance
744 in 2005
4862-8020-8224 v1 EP16-0001/GR17-0011/GR17-0010
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA )
COUNTY OF SONOMA )
On before me,
(here insert name and title of the officer)
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
4862-8020-8224 v1 EP16-0001/GR17-0011/GR17-0010
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
Attention: City Clerk
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
TERMINATION OF PUBLIC IMPROVEMENT AGREEMENT
VAST OAK EAST BACKBONE SURFACE AND DRY UTILITY IMPROVEMENTS
This Termination of Public Improvement Agreement (the "Termination") is entered into as of
20_ by the City of Rohnert Park, a California municipal corporation ("City"), in favor
of the University District LLC, a Delaware Limited Liability Company and Vast Oak LP, a California
Corporation ("Developer").
RECITALS
A. City and Developer, entered into that certain Public Improvement Agreement recorded on
July 31, 2017, as Instrument No. 2017059041 in the Official Records of Sonoma County, California (the
"Improvement Agreement ") with respect to Developer's Vast Oak East Backbone Surface and Dry
Utility Improvements (the "Property"), more particularly described in Exhibit A of the Improvement
Agreement. Initially capitalized terms not otherwise defined herein shall have the meaning given in the
Improvements Agreement.
B. City certified in that certain Notice of Completion, dated , and recorded
on , as Instrument No. in the Official Records of Sonoma
County, California that Developer completed all things required of Developer under the Improvement
Agreement on August 16, 2024.
C. City has no outstanding claims related to the Improvement Agreement, improvements,
defective labor, or defective materials furnished.
D. As the Developer has completed performance under the Improvement Agreement, City
desires to record a written statement acknowledging such completion and termination.
NOW, THEREFORE, City hereby acknowledges and certifies as follows:
1. Termination of the Improvement Agreement. Developer has completed performance of
the Improvement Agreement and the Improvement Agreement is hereby deemed terminated.
2. Survival. Section 6, Indemnity and Insurance, of the Improvement Agreement shall
survive termination as set forth therein.
3. Authori . The undersigned represents and warrants that it has the full capacity, right,
power and authority to execute, and deliver this Termination, and all required actions, consents and
approvals therefor have been duly taken and obtained.
WORD -LA\ LNB\ 70378756.3 -1- EP16-0001/GR1 7-001 1/GR17-0010
4857-0172-5661 v1
IN WITNESS WHEREOF, the undersigned duly executed this Termination as of the date set
forth above.
"CITY"
CITY OF ROHNERT PARK, a California
municipal corporation
Dated: By:
Marcela Piedra
City Manager
Per Resolution No. 2024- adopted by the Rohnert Park
City Council at its meeting of
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
WORD -LA\ LNB\ 70378756.3 -2- EP16-0001/GR1 7-001 1/GR17-0010
4857-0172-5661 v1
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA )
COUNTY OF SONOMA )
On before me, ,
(here insert name and title of the officer)
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
WORD -LA\ LNB\ 70378756.3 -3- EP16-0001/GR1 7-001 1/GR17-0010
4857-0172-5661 v1
RESOLUTION NO.2024-078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ACCEPTING THE VAST OAK EAST IN -TRACT SURFACE AND DRY UTILITY
IMPROVEMENTS
WHEREAS, on July 11, 2017, the City Council of Rohnert Park adopted Resolution
2017-087, authorizing and approving a Public Improvement Agreement for Vast Oak East In -
Tract Surface and Dry Utility Improvements by and between the City of Rohnert Park and the
University District, LLC and Vast Oak LP, with an effective date of July 11, 2017, and recorded
on July 31, 2017, as Instrument No. 2017059121 in the Official Records of the County of
Sonoma; and
WHEREAS, University District LLC and Vast Oak LP, have completed the construction
under the Public Improvement Agreement in accordance with the plans and specifications for the
work and have requested the City to accept the work; and
WHEREAS, University District LLC and Vast Oak LP, has submitted cost
documentation for the improvements which substantiates an asset value of $3,120,106; and
WHEREAS, accepting the completed improvements is the final action anticipated by the
Public Improvement Agreement; and
WHEREAS, the construction and acceptance of the Vast Oak East In -Tract Surface and
Dry Utility Improvements is consistent with the University District Specific Plan Environmental
Impact Report as amended.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Engineer is authorized and directed to execute and file the Notice of
Completion and related documents for the Vast Oak East In -Tract Surface and Dry Utility
Improvements, on behalf of the City of Rohnert Park, in substantially similar form to Exhibit A
which is attached to this Resolution and incorporated by this reference.
BE IT FURTHER RESOLVED that upon the expiration of the statutory lien period
associated with the recording of the Notices of Completion, the City Manager is hereby
authorized and directed to execute the Notices of Acceptance for the improvements in
substantially similar form to Exhibit B, attached to this Resolution and incorporated by this
reference.
BE IT FURTHER RESOLVED that upon expiration of the warranty period, the City
Manager is hereby authorized and directed to execute the Acknowledgements of Completion and
Termination of the Public Improvement Agreements for the Vast Oak East In -Tract Surface and
Dry Utility Improvements, in substantially similar form to Exhibit C, attached to this Resolution
and incorporated by this reference.
BE IT FUTHER RESOLVED that upon certification of the City Manager, the Finance
Director is authorized and directed to take the actions necessary to accept the Vast Oak East In -
tract Surface and Dry Utility Improvements, defined in the Agreements, as a capital asset of the
City with a current book value of $3,120,106.
DULY AND REGULARLY ADOPTED this 10t' day of September, 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A, B, and C
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-078
Page 2 of 2
EXHIBIT A
CERTIFICATE OF COMPLETION
VAST OAK EAST IN -TRACT SURFACE AND DRY UTILITY IMPROVEMENTS
I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California, do hereby certify that
the work and improvements hereinafter described, the contract for doing which was entered into by and
between the City of Rohnert Park and University District, LLC and Vast Oak LP, dated July 11, 2017, was
completed to my satisfaction on August 16, 2024.
That said work and improvements generally consisted of construction of the surface improvements
(pavement, curb and gutter, and sidewalk) and dry utilities (electricity, gas, phone, cable, and streetlights
within the neighborhood street of Vast Oak East, as more particularly described in the plans and specifications
approved by the City Council of the City of Rohnert Park on July 11, 2017.
DATED:
Justin Brandt
Deputy City Engineer
4890-9819-0688 v1 ES16-0002/EN P1 2015-00003/GR1 7-0012/ GR1 7-0004
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388. 1 (a)(2)(D) and 27888.2(b)(4)
NOTICE OF COMPLETION
VAST OAK EAST IN -TRACT SURFACE AND DRY UTILITY IMPROVEMENTS
NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal
corporation located in Sonoma County, State of California, with its principal offices at City Hall,
130 Avram Avenue, Rohnert Park, California 94928 of the following:
That the nature of the stated owner, or if more than one own, then of the stated owner and
co -owners is: In fee.
That I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California on the
day of , did file with the City Clerk of the City of Rohnert
Park, my Certificate of Completion, attached hereto and incorporated herein by reference as Exhibit A, of
the following described work, which was completed under a Public Improvement Agreement
between the City of Rohnert Park and the University District, LLC and Vast Oak LP, and recorded
on July 31, 2024, as Instrument No. 2017059121 in the Official Records of Sonoma County,
California (the "Improvement Agreement ") with respect to the Vast Oak East In -Tract Surface and
Dry Utility Improvements, more particularly described in Exhibit A of the Improvement Agreement,
in accordance with the plans and specifications for said work approved by the City Engineer on July
7 & 17, 2017.
That said work and improvements were completed on August 16, 2024, and that the name of
the surety on the contractor's bond for labor and materials on said project is The Guarantee Company
of North America U.S.A.
That said work and improvements generally consisted of the of construction of the surface
improvements (pavement, curb and gutter, and sidewalk) and dry utilities (electricity, gas, phone, cable, and
streetlights within the neighborhood street of Vast Oak East, as more particularly described in the plans
and specifications approved by the City Engineer of the City of Rohnert Park on Vast Oak East
Phases 2A, 2E-2F Improvement Plans, City of Rohnert Park, California, February 2017, WDID #1
49C370212, prepared by MacKay & Somps, 19 Sheets (Sheets 1 thru 19), and approved by the City
Engineer on July 7, 2017; Vast Oak East Phase 2B-2D Improvement Plans, City of Rohnert Park,
California, February 2017, WDID #149C370212, prepared by MacKay & Somps, 23 Sheets (Sheets
1 thru 23), and approved by the City Engineer on July 17, 2017; Brookfield Homes, Vast Oak East
— Phase 2A, Rohnert Park, CA, prepared by Giacalone Design Services, Inc., 4 Sheets (Sheets JT 1
thru JT4) and approved by the City Engineer on July 7, 2017; Brookfield Homes, Vast Oak East —
Phase 2B, Rohnert Park, CA, prepared by Giacalone Design Services, Inc., 9 Sheets (Sheets JT1
thru JT5, and SL 1 thru SL4) and approved by the City Engineer on July 7, 2017; Brookfield Homes,
Vast Oak East —Phase 2C, Rohnert Park, CA, prepared by Giacalone Design Services, Inc., 9 Sheets
4890-9819-0688 v1 ES16-0002/EN P12015-00003/GR17-0012/GR17-0004
(Sheets JT1 thru JT5, and SL1 thru SL4) and approved by the City Engineer on July 7; Brookfield
Homes, Vast Oak East — Phase 2D, Rohnert Park, CA, prepared by Giacalone Design Services, Inc.,,
9 Sheets (Sheets JT1 thru JT5, and SL1 thru SL4) and approved by the City Engineer on July 7,
2017; and Brookfield Homes, Vast Oak East — Phase 2E/F, Rohnert Park, CA, prepared by
Giacalone Design Services, Inc., 9 Sheets (Sheets JT1 thru JT5, and Sll thru SL4) and approved by
the City Engineer on July 7, 2017.
The execution and filing of this Notice of Completion are authorized by California Civil
Code Sections 8182 and 8184 and City Council Resolution No. , adopted by the City
Council on
Dated:
CITY OF ROHNERT PARK
Justin Brandt
Deputy City Engineer
The undersigned certifies that he/she is authorized to and does make this verification on
behalf of the City of Rohnert Park; that he/she has read the foregoing notice and knows the contents
thereof; and that the undersigned declares under penalty of perjury that the foregoing is true and
correct to the best of his/her knowledge.
Executed on this day of , at Rohnert Park, California.
CITY OF ROHNERT PARK
Justin Brandt
Deputy City Engineer
4890-9819-0688 v1 ES16-0002/EN P1 2015-00003/GR1 7-0012/ GR1 7-0004
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
NOTICE OF ACCEPTANCE OF IMPROVEMENTS
VAST OAK EAST IN -TRACT SURFACE AND DRY UTILITY IMPROVEMENTS
WHEREAS, the City of Rohnert Park, a California municipal corporation ("City"), and University District
LLC, a Delaware Limited Liability Company and Vast Oak LP, a California Corporation ("Developer")
entered into that certain Public Improvement Agreement, dated July 11, 2017, and recorded on July 31, 2017
as Instrument No. 2017059121 in the Official Records of Sonoma County, California (the "Improvement
Agreement ") with respect to Developer's Vast Oak East In -Tract Surface and Dry Utility Improvements (the
"Project"), more particularly described in Exhibit A of the Improvement Agreement.
WHEREAS, Developer has completed the surface improvements (pavement, curb and gutter, sidewalk) and
dry utilities (electricity, gas, phone, cable, and streetlights) in -tract within the Vast Oak East Phase, as required
pursuant to the Improvement Agreement (the "Improvements").
WHEREAS, the Improvements are for the purpose of infrastructure improvements within the Project.
WHEREAS, the City desires to accept the Improvements pursuant to the requirements of Rohnert Park
Municipal Code Section 16.16.100.
WHEREAS, the City Manager is authorized to execute this Notice of Acceptance of Improvements pursuant
to City Council Resolution No. , adopted by the City Council on
WHEREAS the City intends to use the Improvements for the above described purposes.
NOW, THEREFORE, the City hereby accepts the Improvements.
Dated:
CITY OF ROHNERT PARK
Marcela Piedra
City Manager
Authorized by Rohnert Park City Council Resolution No.
202_- adopted on and Rohnert Park
Municipal Code Section 16.16.100 adopted by Ordinance
744 in 2005
4874-1214-9981 v1 ES16-0002/EN P12015-00003/GR17-0012/GR17-0004
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA )
COUNTY OF SONOMA )
On before me,
(here insert name and title of the officer)
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
4874-1214-9981 v1 ES16-0002/EN P12015-00003/GR17-0012/GR17-0004
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
Attention: City Clerk
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
TERMINATION OF PUBLIC IMPROVEMENT AGREEMENT
VAST OAK EAST IN -TRACT SURFACE AND DRY UTILITY IMPROVEMENTS
This Termination of Public Improvement Agreement (the "Termination") is entered into as of
20 by the City of Rohnert Park, a California municipal corporation ("City"), in favor
of the University District LLC, a Delaware Limited Liability Company and Vast Oak LP, a California
Corporation ("Developer").
RECITALS
A. City and Developer, entered into that certain Public Improvement Agreement recorded on
July 31, 2017, as Instrument No. 2017059121 in the Official Records of Sonoma County, California (the
"Improvement Agreement ") with respect to Developer's Vast Oak East In -Tract Surface and Dry Utility
Improvements (the "Property"), more particularly described in Exhibit A of the Improvement Agreement.
Initially capitalized terms not otherwise defined herein shall have the meaning given in the Improvements
Agreement.
B. City certified in that certain Notice of Completion, dated , and recorded
on , as Instrument No. in the Official Records of Sonoma
County, California that Developer completed all things required of Developer under the Improvement
Agreement on August 16, 2024.
C. City has no outstanding claims related to the Improvement Agreement, improvements,
defective labor, or defective materials furnished.
D. As the Developer has completed performance under the Improvement Agreement, City
desires to record a written statement acknowledging such completion and termination.
NOW, THEREFORE, City hereby acknowledges and certifies as follows:
1. Termination of the Improvement Agreement. Developer has completed performance of
the Improvement Agreement and the Improvement Agreement is hereby deemed terminated.
2. Survival. Section 6, Indemnity and Insurance, of the Improvement Agreement shall
survive termination as set forth therein.
3. Authori . The undersigned represents and warrants that it has the full capacity, right,
power and authority to execute, and deliver this Termination, and all required actions, consents and
approvals therefor have been duly taken and obtained.
WORD -LA\ LN B\ 70378756.3 -1- ES16-0002/EN P12015-00003/GR1 7-0012/GR17-0004
IN WITNESS WHEREOF, the undersigned duly executed this Termination as of the date set
forth above.
Dated:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
"CITY"
CITY OF ROHNERT PARK, a California
municipal corporation
LIN
Marcela Piedra
City Manager
Per Resolution No. 2024-_ adopted by the Rohnert Park
City Council at its meeting of
WORD -LA\ LN B\ 70378756.3 -2- ES1 6-0002/EN P1 2015-00003/GR1 7-0012/GR1 7-0004
4859-7887-3696 v 1
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA )
COUNTY OF SONOMA )
On before me, ,
(here insert name and title of the officer)
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
WORD -LA\ LN B\ 70378756.3 -3- ES16-0002/EN P12015-00003/GR1 7-0012/GR17-0004
4859-7887-3696 v 1
RESOLUTION NO.2024-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ACCEPTING THE KEISER AVENUE JOINT TRENCH IMPROVEMENTS AND
DIRECTING RELATING ACTIONS
WHEREAS, on May 12, 2020, the City Council of Rohnert Park adopted Resolution
2020-043, authorizing and approving a Public Improvement Agreement for Keiser Avenue Joint
Trench Improvements by and between the City of Rohnert Park and the University District, LLC,
with an effective date of July 8, 2020, and recorded on September 22, 2020, as Instrument No.
2020084862 in the Official Records of the County of Sonoma; and
WHEREAS, University District LLC, have completed the construction under the Public
Improvement Agreement in accordance with the plans and specifications for the work and have
requested the City to accept the work; and
WHEREAS, University District LLC, completed this work on December 23, 2023; and
WHEREAS, University has supplied a warranty bond in the of $75,300 dated January
6th, 2023.
WHEREAS, Staff recommends City Council to authorize and direct the City Engineer to
file a Notice of Completion, authorize and direct the City Manager to execute the Notice of
Acceptance of Improvements, and Acknowledgements of Completion and Termination of the
Public Improvement Agreement for the Keiser Avenue Joint Trench Improvements immediately;
and
WHEREAS, the Notice of Completion, Notice of Acceptance and Acknowledgements of
Completion and Termination of the Public Improvement Agreement is the final action
anticipated by the Public Improvement Agreement; and
WHEREAS, the joint trench improvements will be operated and maintained by the
utilities that use the joint trench; and
WHEREAS, the construction and acceptance of the Keiser Avenue Joint Trench
Improvements is consistent with the University District Specific Plan Environmental Impact
Report as amended.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Engineer is authorized and directed to execute and file the Notices of
Completion and related documents for the Keiser Avenue Joint Trench Improvements, on behalf
of the City of Rohnert Park, in substantially similar form to Exhibit A which is attached to this
Resolution and incorporated by this reference.
BE IT FURTHER RESOLVED the City Manager is hereby authorized and directed to
execute the Notices of Acceptance for the improvements in substantially similar form to Exhibit
B, attached to this Resolution and incorporated by this reference.
BE IT FURTHER RESOLVED the City Manager is hereby authorized and directed to
execute the Acknowledgements of Completion and Termination of the Public Improvement
4857-7296-3805 v1 I
Agreements for the Keiser Avenue Joint Trench Improvements, in substantially similar form to
Exhibit C, attached to this Resolution and incorporated by this reference.
DULY AND REGULARLY ADOPTED this 101h day of September, 2024.
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A, B, and C
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
Resolution 2024-079
Page 2 of 2
EXHIBIT A
CERTIFICATE OF COMPLETION
KEISER AVENUE JOINT TRENCH IMPROVEMENTS
I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California, do hereby certify that
the work and improvements hereinafter described, the contract for doing which was entered into by and
between the City of Rohnert Park and University District, LLC, dated July 8, 2020, was completed to my
satisfaction on December 23, 2023.
That said work and improvements generally consisted of undergrounding overhead utilities on Keiser
Avenue and reconstruct Keiser Avenue to City Standards, as more particularly described in the plans and
specifications approved by the City Council of the City of Rohnert Park on May 12, 2020.
DATED:
Justin Brandt
Deputy City Engineer
4890-9819-0688 v 1 G R18-0021
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
NOTICE OF COMPLETION
KEISER AVENUE JOINT TRENCH IMPROVEMENTS
NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal
corporation located in Sonoma County, State of California, with its principal offices at City Hall,
130 Avram Avenue, Rohnert Park, California 94928 of the following:
That the nature of the stated owner, or if more than one own, then of the stated owner and
co -owners is: In fee.
That I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California on the
day of , did file with the City Clerk of the City of Rohnert
Park, my Certificate of Completion, attached hereto and incorporated herein by reference as Exhibit A, of
the following described work, which was completed under a Public Improvement Agreement
between the City of Rohnert Park and the University District, LLC, and recorded on September 22,
2020 as Instrument No. 2020084862 in the Official Records of Sonoma County, California (the
"Improvement Agreement ") with respect to the Keiser Avenue Joint Trench Improvements, more
particularly described in Exhibit A of the Improvement Agreement, in accordance with the plans and
specifications for said work approved by the City Engineer on May 19, 2020.
That said work and improvements were completed on December 23, 2023, and that the name
of the surety on the contractor's warranty bond for labor and materials on said project is Trisura
Insurance Company.
That said work and improvements generally consisted of the undergrounding overhead
utilities on Keiser Avenue and the reconstruction of Keiser Avenue to City Standards, as more
particularly described in the plans and specifications approved by the City Engineer of the City of
Rohnert Park on Keiser Avenue Rule 20B City of Rohnert Park, Rohnert Park, CA, prepared by
Malcolm White Consulting, 1 Sheet (Sheet 1), dated October 2, 2019 and approved by the Deputy
City Engineer on May 19, 2020; Construction Drawings, Bristol Rule 20B, Keiser Avenue, City of
Rohnert Park, prepared by Pacific Gas & Electric, 2 Sheets (Sheets 1-2), dated July 23, 2019 and
approved by the Deputy City Engineer on May 19, 2020; and Keiser Avenue Supplemental Figures,
prepared by GHD, Inc., 7 Sheets (Sheets 1-7) dated October 4, 2019 and approved by the Deputy
City Engineer on May 19, 2020.
The execution and filing of this Notice of Completion are authorized by California Civil
Code Sections 8182 and 8184 and City Council Resolution No. , adopted by the City
Council on
4890-9819-0688 v 1 G R18-0021
Dated:
CITY OF ROHNERT PARK
Justin Brandt
Deputy City Engineer
The undersigned certifies that he/she is authorized to and does make this verification on
behalf of the City of Rohnert Park; that he/she has read the foregoing notice and knows the contents
thereof, and that the undersigned declares under penalty of perjury that the foregoing is true and
correct to the best of his/her knowledge.
Executed on this day of 1 , at Rohnert Park, California.
CITY OF ROHNERT PARK
Justin Brandt
Deputy City Engineer
4890-9819-0688 v 1 G R18-0021
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
NOTICE OF ACCEPTANCE OF IMPROVEMENTS
KEISER AVENUE JOINT TRENCH IMPROVEMENTS
WHEREAS, the City of Rohnert Park, a California municipal corporation ("City"), and University District,
LLC a Delaware Limited Liability Company ("Developer") entered into that certain Public Improvement
Agreement, dated July 8, 2020, and recorded on September 22, 2020 as Instrument No. 2020084862 in the
Official Records of Sonoma County, California (the "Improvement Agreement ") with respect to Developer's
Keiser Avenue Joint Trench Improvements (the "Project"), more particularly described in Exhibit A of the
Improvement Agreement.
WHEREAS, Developer has completed construction of undergrounding existing overhead utilities on Keiser
Avenue and reconstructing Keiser Avenue to City Standards within the University District, as required
pursuant to the Improvement Agreement (the "Improvements").
WHEREAS, the Improvements are for the purpose of undergrounding utilities within the Project.
WHEREAS, the City desires to accept the Improvements pursuant to the requirements of Rohnert Park
Municipal Code Section 16.16.100.
WHEREAS, the City Manager is authorized to execute this Notice of Acceptance of Improvements pursuant
to City Council Resolution No. , adopted by the City Council on
WHEREAS the City intends for the Improvements to be used for the above described purposes.
NOW, THEREFORE, the City hereby accepts the Improvements.
Dated:
CITY OF ROHNERT PARK
Marcela Piedra
City Manager
Authorized by Rohnert Park City Council Resolution No.
202_- adopted on and Rohnert Park
Municipal Code Section 16.16.100 adopted by Ordinance
744 in 2005
4861-1493-0653 vl GR18-0021
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA )
COUNTY OF SONOMA )
On before me,
(here insert name and title of the officer)
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
4861-1493-0653 v1 GR18-0021
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
Attention: City Clerk
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
TERMINATION OF PUBLIC IMPROVEMENT AGREEMENT
KEISER AVENUE JOINT TRENCH IMPROVEMENTS
This Termination of Public Improvement Agreement (the "Termination") is entered into as of
20_ by the City of Rohnert Park, a California municipal corporation ("City"), in favor
of University District, LLC, a Delaware Limited Liability Company ("Developer").
RECITALS
A. City and Developer, entered into that certain Public Improvement Agreement recorded on
September 22, 2020 as Instrument No. 2020084862 in the Official Records of Sonoma County, California
(the "Improvement Agreement ") with respect to Developer's Keiser Avenue Joint Trench Improvements
(the "Property"), more particularly described in Exhibit A of the Improvement Agreement. Initially
capitalized terms not otherwise defined herein shall have the meaning given in the Improvements
Agreement.
B. City certified in that certain Notice of Completion, dated , and recorded
on , as Instrument No. in the Official Records of Sonoma County,
California that Developer completed all things required of Developer under the Improvement Agreement
on December 23, 2023.
C. City has no outstanding claims related to the Improvement Agreement, improvements,
defective labor, or defective materials furnished.
D. As the Developer has completed performance under the Improvement Agreement, City
desires to record a written statement acknowledging such completion and termination.
NOW, THEREFORE, City hereby acknowledges and certifies as follows:
1. Termination of the Improvement Agreement. Developer has completed performance of
the Improvement Agreement and the Improvement Agreement is hereby deemed terminated.
2. Survival. Section 6, Indemnity and Insurance, of the Improvement Agreement shall
survive termination as set forth therein.
3. Authori . The undersigned represents and warrants that it has the full capacity, right,
power and authority to execute, and deliver this Termination, and all required actions, consents and
approvals therefor have been duly taken and obtained.
WORD -LA\ LNB\ 70378756.3 -1- GR18-0021
IN WITNESS WHEREOF, the undersigned duly executed this Termination as of the date set
forth above.
Dated:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
"CITY"
CITY OF ROHNERT PARK, a California
municipal corporation
LIN
Marcela Piedra
City Manager
Per Resolution No. 2024-_ adopted by the Rohnert Park
City Council at its meeting of
WORD -LA\ LNB\ 70378756.3 -2- GR18-0021
4859-7887-3696 v 1
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA )
COUNTY OF SONOMA )
On before me, ,
(here insert name and title of the officer)
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
WORD -LA\ LNB\ 70378756.3 -3- GR18-0021
4859-7887-3696 v 1
RESOLUTION NO.2024-080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ACCEPTING THE PHASE 2 IMPROVEMENTS TO THE ROHNERT PARK
EXPRESSWAY — PETALUMA HILL ROAD INTERSECTION AS COMPLETE AND
DIRECTING RELATED ACTIONS
WHEREAS, on March 22, 2022, the City Council of Rohnert Park adopted Resolution
2022-033, authorizing and approving a Public Improvement Agreement for Phase 2
Improvements to the Rohnert Park Expressway — Petaluma Hill Road Intersection by and
between the City of Rohnert Park and the University District, LLC, with an effective date of
October 6, 2022, and recorded on October 12, 2022, as Instrument No. 2022065520 in the
Official Records of the County of Sonoma; and
WHEREAS, University District LLC, has completed the construction under the Public
Improvement Agreement in accordance with the plans and specifications for the work and have
requested the City to accept the work; and
WHEREAS, these improvements will be owned and maintained by Sonoma County and
the City will not be obtaining any additional asset; and
WHEREAS, accepting the improvements as complete is the final action anticipated by
the Public Improvement Agreement; and
WHEREAS, the construction and acceptance of the Phase 2 Improvements to the
Rohnert Park Expressway — Petaluma Hill Road Intersection Improvements is consistent with the
University District Specific Plan Environmental Impact Report as amended.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Engineer is authorized and directed to execute and file the Notice of
Completion and related documents for the Phase 2 Improvements to the Rohnert Park
Expressway — Petaluma Hill Road Intersection Improvements, on behalf of the City of Rohnert
Park, in substantially similar form to Exhibit A which is attached to this Resolution and
incorporated by this reference.
BE IT FURTHER RESOLVED that upon expiration of the warranty period, the City
Manager is hereby authorized and directed to execute the Acknowledgement of Completion and
Termination of the Public Improvement Agreements for the Phase 2 Improvements to the
Rohnert Park Expressway — Petaluma Hill Road Intersection Improvements, in substantially
similar form to Exhibit B, attached to this Resolution and incorporated by this reference.
DULY AND REGULARLY ADOPTED this I& day of September, 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
4895-0458-9789 v1
ATTEST:
Sylvia Lopez Cuevas, City Clerk
Attachments: Exhibit A and B
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-080
EXHIBIT A
CERTIFICATE OF COMPLETION
PHASE 2 IMPROVEMENTS TO THE ROHNERT PARK EXPRESSWAY —
PETALUMA HILL ROAD INTERSECTION
I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California, do hereby certify that
the work and improvements hereinafter described, the contract for doing which was entered into by and
between the City of Rohnert Park and University District, LLC, dated October 6, 2022, was completed to my
satisfaction on August 16, 2024.
That said work and improvements generally consisted of improving and upgrading the intersection
of Rohnert Park Expressway and Petaluma Hill Road, as more particularly described in the plans and
specifications approved by the City Council of the City of Rohnert Park on March 22, 2022.
DATED:
Justin Brandt
Deputy City Engineer
4861-3531-8749 v1 EP22-0001/EC22-0111
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388. 1 (a)(2)(D) and 27888.2(b)(4)
NOTICE OF COMPLETION
PHASE 2 IMPROVEMENTS TO THE ROHNERT PARK EXPRESSWAY — PETALUMA HILL
ROAD INTERSECTION
NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal
corporation located in Sonoma County, State of California, with its principal offices at City Hall,
130 Avram Avenue, Rohnert Park, California 94928 of the following:
That the nature of the stated owner, or if more than one own, then of the stated owner and
co -owners is: In fee.
That I, Justin Brandt, Deputy City Engineer of the City of Rohnert Park, California on the
day of , did file with the City Clerk of the City of Rohnert Park,
my Certificate of Completion, attached hereto and incorporated herein by reference as Exhibit A, of the
following described work, which was completed under a Public Improvement Agreement between
the City of Rohnert Park and the University District, LLC, and recorded on October 12, 2022 as
Instrument No. 2022065520 in the Official Records of Sonoma County, California (the
"Improvement Agreement ") with respect to the Phase 2 Improvements to the Rohnert Park
Expressway — Petaluma Hill Road Intersection, more particularly described in Exhibit A of the
Improvement Agreement, in accordance with the plans and specifications for said work approved by
the City Engineer on September 9, 2022.
That said work and improvements were completed on August 16, 2024, and that the name of
the surety on the contractor's bond for labor and materials on said project is Liberty Mutual Insurance
Company.
That said work and improvements generally consisted of improving and upgrading the
intersection of Rohnert Park Expressway and Petaluma Hill Road, as more particularly described in
the plans and specifications approved by the City Engineer of the City of Rohnert Park on
Improvement Plans Petaluma Hill Road Phase 2, City of Rohnert Park, CA, prepared by MacKay &
Somps, Sheet 1 thru 10 and approved by Sonoma County on September 2, 2022 and approved by
the City Engineer on September 9, 2022.
The execution and filing of this Notice of Completion are authorized by California Civil
Code Sections 8182 and 8184 and City Council Resolution No. , adopted by the
City Council on
Dated: CITY OF ROHNERT PARK
4861-3531-8749 vl EP22-0001/EC22-0111
Justin Brandt
Deputy City Engineer
The undersigned certifies that he/she is authorized to and does make this verification on
behalf of the City of Rohnert Park; that he/she has read the foregoing notice and knows the contents
thereof; and that the undersigned declares under penalty of perjury that the foregoing is true and
correct to the best of his/her knowledge.
Executed on this day of I , at Rohnert Park, California.
CITY OF ROHNERT PARK
Justin Brandt
Deputy City Engineer
4861-3531-8749 v1 EP22-0001/EC22-0111
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
Attention: City Clerk
(Space Above This Line for Recorder's Use Only)
Exempt from recording fee per Gov. Code § 27383
Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4)
TERMINATION OF PUBLIC IMPROVEMENT AGREEMENT
PHASE 2 IMPROVEMENTS TO THE ROHNERT PARK EXPRESSWAY — PETALUMA HILL
ROAD INTERSECTION
This Termination of Public Improvement Agreement (the "Termination") is entered into as of
20 by the City of Rohnert Park, a California municipal corporation ("City"), in favor
of University District, LLC, a Delaware Limited Liability Company ("Developer").
RECITALS
A. City and Developer, entered into that certain Public Improvement Agreement recorded on
October 12, 2022 as Instrument No. 2022065520 in the Official Records of Sonoma County, California
(the "Improvement Agreement ") with respect to Developer's Phase 2 Improvements to the Rohnert Park
Expressway — Petaluma Hill Road Intersection (the "Property"), more particularly described in Exhibit A
of the Improvement Agreement. Initially capitalized terms not otherwise defined herein shall have the
meaning given in the Improvements Agreement.
B. City certified in that certain Notice of Completion, dated , and recorded
on , as Instrument No. in the Official Records of Sonoma County,
California that Developer completed all things required of Developer under the Improvement Agreement
on August 16, 2024.
C. City has no outstanding claims related to the Improvement Agreement, improvements,
defective labor, or defective materials furnished.
D. As the Developer has completed performance under the Improvement Agreement, City
desires to record a written statement acknowledging such completion and termination.
NOW, THEREFORE, City hereby acknowledges and certifies as follows:
1. Termination of the Improvement Agreement. Developer has completed performance of
the Improvement Agreement and the Improvement Agreement is hereby deemed terminated.
2. Survival. Section 6, Indemnity and Insurance, of the Improvement Agreement shall
survive termination as set forth therein.
3. Authori . The undersigned represents and warrants that it has the full capacity, right,
power and authority to execute, and deliver this Termination, and all required actions, consents and
approvals therefor have been duly taken and obtained.
WORD -LA\ LNB\ 70378756.3 -1- EP22-0001/EC22-0111
IN WITNESS WHEREOF, the undersigned duly executed this Termination as of the date set
forth above.
"CITY"
CITY OF ROHNERT PARK, a California
municipal corporation
Dated: By:
Marcela Piedra
City Manager
Per Resolution No. 2024- adopted by the Rohnert Park
City Council at its meeting of
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
WORD -LA\ LNB\ 70378756.3 -2- EP22-0001/EC22-0111
4859-7887-3696 v 1
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA )
COUNTY OF SONOMA )
On before me, ,
(here insert name and title of the officer)
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(Seal)
WORD -LA\ LNB\ 70378756.3 -3- EP22-0001/EC22-0111
4859-7887-3696 v 1
ITEM NO. 8.A.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 20224
Department: Administration
Submitted By: Marcela Piedra, City Manager
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Consider Designating a Voting Delegate and Alternates for the League of
California Cities Annual Conference and Expo, Oct. 16-18, 2024, in Long
Beach CA, Directing Staff to Complete the Voting Delegate Form and File
it with the League of California Cities, Discussion and Direction on City's
Voting Position on Resolution Packet, and Authorizing the Voting
Delegates to Vote on Resolutions or Alternate Recommendations Made at
the October 18, 2024 General Assembly
RECOMMENDED ACTION:
1. Consider Designating a Voting Delegate and Alternates for the League of California
Cities Annual Conference and Expo, Oct. 16-18, 2024, in Long Beach CA;
2. Directing Staff to Complete the Voting Delegate Form and File it with the League of
California Cities;
3. Discussion and Direction on City's Voting Position on Resolution Packet; and
4. Authorizing the Voting Delegates to Vote on Resolutions or Alternate Recommendations
Made at the October 18, 2024 General Assembly.
BACKGROUND:
At the Annual Conference, the League conducts its Annual Business Meeting where League
Members take action on conference resolutions. These resolutions help guide cities and the
League in efforts to improve the quality, responsiveness and vitality of local government in
California. The League's bylaws stipulate that each city be entitled to one vote on matters
affecting League policy.
ANALYSIS:
The League of California Cities (League) will be holding its Annual Conference October 16
through October 18, 2024 in Long Beach, California. The voting delegate and/or alternate must
be registered for the conference and present in order to vote on behalf of Rohnert Park at the
Annual Business Meeting scheduled for Friday, October 18, 2024.
According to the League's bylaws, Council may appoint a Council Member and/or a staff
member as either a primary or an alternate voting delegate. Should the City Council wish to
select a delegate, the City Council may appoint a primary voting delegate and up to two alternate
1
ITEM NO. 8.A.
voting delegates and direct staff to complete the Voting Delegate Form and submit it to the
League of California Cities no later than Wednesday, September 25, 2024.
During the General Assembly on October 18, 2024, voting delegates debate and consider general
and petitioned resolutions forwarded by the Resolutions Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting. The deadline to submit resolutions for
consideration is October 17, 2024.
As of September 5, 2024, one policy resolution has been filed for consideration by the General
Assembly. Petitioned resolutions may still be introduced during the conference, and if qualified,
will be considered by the General Assembly. Therefore, staff is asking Council to authorize the
voting delegates to vote on any resolutions or alternate recommendations made at the Friday,
October 18, 2024 General Assembly.
To assist Council in providing direction regarding the City's position on League business
matters, the League's proposed resolution(s) packet is attached for consideration.
There is one resolution proposed for consideration: a Resolution for Fair and Equal Treatment of
All Governmental Officials at All Levels submitted by City of Glendora. This resolution states
that "the California State Legislature shall not enact, and the Governor shall not sign into law,
any law or regulation that applies solely to elected officials of California cities and counties,
unless such law or regulation also applies equally to members of the California State Assembly
and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers
of the legislative branch under the California Constitution."
STRATEGIC PLAN AND COUNCIL/GOALS PRIORITIES ALIGNMENT:
Involvement with outside authorities, governmental agencies, and advisory groups supports the
City's values of communication and collaboration and Goal A — Practice participative leadership
at all levels.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does
not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA
Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that
there is no possibility the City's action would cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
OPTIONS CONSIDERED:
1. Appoint a councilmember as the voting delegate and a second and third councilmember
as the alternates;
2. Direct staff to complete the Voting Delegate Form and submit it to the League;
3. Discuss City's Voting Position on Resolution Packet: support or not support proposed
resolution. (Recommended)
4. Authorize the voting delegates to vote on resolutions or alternate recommendations made
at the October 18, 2024, General Assembly. (Recommended)
5. Alternate option: Decline appointing a primary voting delegate and alternate. By not
appointing voting delegates, the City would forfeit its right to vote on the League's
business matters dedicated to improving the quality, responsiveness and vitality of local
government in California. (Not Recommended)
2
ITEM NO. 8.A.
FISCAL IMPACT/FUNDING SOURCE:
None.
Code Compliance Approval Date: N/A
Department Head Approval Date: N/A
Finance Approval Date: N/A
Human Resources Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 08/14/2024
Attachments:
1. Annual Conference Advisory Letter Voting Delegate Alternate Form
2. Cal Cities 2024 Resolution Packet
LEAGUE OF
CALIFORNIA
CITI ES
Council Action Advised by September 25, 2024
DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024
Long Beach Convention Center
Every year, the League of California Cities convenes a member -driven General Assembly
at the Cal Cities Annual Conference and Expo. The General Assembly is an important
opportunity where city officials can directly participate in the development of Cal Cities
policy.
Taking place on Oct. 18, the General Assembly is comprised of voting delegates
appointed by each member city; every city has one voting delegate. Your appointed
voting delegate plays an important role during the General Assembly by representing
your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting
delegate and up to two alternate voting delegates, one of whom may vote if the
designated voting delegate is unable to serve in that capacity. Voting delegates may
either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. Please note that
designating the voting delegate and alternates must be done by city council action
and cannot be accomplished by individual action of the mavor or city manaaer alone.
Following council action, please submit your city's delegates through the online
submission portal by Wed., Sept. 25. When completing the Voting Delegate submission
form, you will be asked to attest that council action was taken. You will need to be
signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting
delegate/alternate records prior to the conference and provide pre -conference
communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference;
they may register for Friday only. Conference registration is open on the Cal Cities
website.
LEAGUE OF
CALIFORNIA
CITI ES
For a city to cast a vote, one voter must be present at the General Assembly and in
possession of the voting delegate card and voting tool. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up
the voting delegate card at the voting delegate desk. This will enable them to receive
the special sticker on their name badges that will admit the voting delegate into the
voting area during the General Assembly.
Please view Cal Cities' event and meeting policy in advance of the conference.
Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates,
but only between the voting delegate and alternates. If the voting delegate and
alternates find themselves unable to attend the General Assembly, they may not
transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a
voting card will sit in a designated area. Admission to the voting area will be limited to the
individual in possession of the voting card and with a special sticker on their name badge
identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach
Convention Center in Long Beach, will be open at the following times: Wednesday, Oct.
16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the
voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will
be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the
individuals that your council designates as your city's voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by
Wednesday, Sept. 25. If you have questions, please contact Zach Seals at
zseals@calcities.ora.
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly
LEAGUE OF
CALIFORNIA
CITI ES
General Assembly Voting Guidelines
One City One Vote. Each member city has a right to cast one vote on
matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual
Conference and Expo, each city council may designate a voting delegate
and up to two alternates; these individuals are identified on the voting
delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or
alternates, may pick up the city's voting card at the voting delegate desk in
the conference registration area. Voting delegates and alternates must sign
in at the voting delegate desk. Here they will receive a special sticker on
their name badge and thus be admitted to the voting area at the General
Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting
delegates (or alternates), and who have picked up their city's voting card
by providing a signature to the credentials committee at the voting
delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the
city's voting card and voting tool; and be registered with the credentials
committee. The voting card may be transferred freely between the voting
delegate and alternates but may not be transferred to another city official
who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with
a voting card will sit in a designated area. Admission to the voting area will
be limited to the individual in possession of the voting card and with a
special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will
determine the validity of signatures on petitioned resolutions and the right of
a city official to vote at the General Assembly.
LEAGUE OF
CALIFORNIA
CITIES
General Resolutions
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
Petitioned Resolutions
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
General Assembly
How it works: Cal Cities
Resolutions and the General Assembly
Policy Committees
• • • The Cal Cities
President assigns
• • • general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Resolutions Committee
• • • The Resolutions
Committee considers
• • • all resolutions. General
Resolutions approved' by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
1
#•i••• .During
the General Assembly, voting delegates
♦;�
•� •11•�• •
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Who's who
Cal Cities policy
development is a member -
informed process,
grounded in the voices and
experiences of city officials
throughout the state.
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
The Resolution Committee can amend a general resolution prior to sending it to the General Assembly.
2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
For more information visit www.calcities.org/general-assembly
LEAGUE OF
CALIFORNIA
CITI ES
2023-2024 August 28, 2024
CAL CITIES OFFICERS
President
TO: Mayors, Council Members, City Managers, and City Clerks
Daniel T. Parra
Mayor
RE: Cal Cities 2024 Resolution Packet
Fowler
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities
First Vice President
members may submit resolutions on issues of importance to cities. This year,
Lynne Kennedy
Cal Cities received one resolution by the Aug. 17 deadline.
Mayor Pro Tem,
Rancho Cucamonga
The attached packet contains the proposed resolution, supporting letters
Second Vice President
from city officials, and an analysis of the resolution by Cal Cities. The
Gabe Quinto
packet includes detailed information on the resolution process.
Council Member,
El Cerrito
We encourage each city council to consider the resolution and determine
a city position so your voting delegate can represent your city's position on
Immediate Past President
the resolution.
Ali Sajjad Taj
Mayor Pro Tem,
Artesia
Voting Delegates: City councils must appoint a voting delegate to vote
during the General Assembly. Each city may also appoint up to two
Executive Director
alternate delegates. If your city has not already done so, please appoint
and CEO
your voting delegate by Sept. 25. The voting delegate packet contains
Carolyn M. Coleman
more information.
The Cal Cities 2024 General Assembly will be held Oct. 18 at 8:30 a.m. in
the Long Beach Convention Center during the Annual Conference and
Expo.
For questions about resolutions, voting delegates, or the General Assembly,
please contact Zach Seals.
LEAGUE OF
CALIFORNIA
CITI ES
I
Information on 2024 Resolutions Process
Consideration by Policy Committee (pre -conference)
Per the Cal Cities bylaws, the Cal Cities President has referred the submitted
resolution to the Governance, Transparency, and Labor Relations Policy
Committee. The committee will meet on Oct. 3 at 10 a.m. via Zoom to review the
resolution and make a recommendation that will be sent to the Resolutions
Committee. A public comment period will be held during the meeting. Register
for the meeting here.
A list of recommendations the policy committee may make during its meeting are
on page three of this packet.
Consideration by Resolutions Committee (during conference)
On Oct. 17 at 1:30 p.m. the Resolutions Committee will meet to review the
resolution and the recommendation of the policy committee.
The Resolutions Committee consists of one representative from each of Cal Cities
caucuses, departments, divisions, and policy committees, as well as up to ten
additional appointments made by the Cal Cities President. A public comment
period will be held during the meeting. Refer to the onsite conference program
for the location.
A list of recommendations the Resolutions Committee may make during its
meeting are on page three of this packet.
Consideration by the General Assembly (during conference)
The General Assembly will convene on Oct. 18 at 8:30 a.m. to consider any
qualified resolutions. To vote during the General Assembly, voting delegates must
have checked -in at the voting delegate booth.
Conference attendees will receive materials for the General Assembly on the
evening of Oct. 17. For more information on voting and discussion procedures
during the General Assembly, see page four of this packet.
Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals
during the annual conference. To initiate a petitioned resolution, voting delegates
from 10% of member cities must sign the petition. The resolution and signatures are
due at least 24 hours before the beginning of the General Assembly. Voting
delegates who have checked -in at the voting delegate booth can receive more
information on petitioned resolutions at the booth onsite.
LEAGUE OF
CALIFORNIA
CITIES
General Resolutions
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
Petitioned Resolutions
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
General Assembly
How it works: Cal Cities
Resolutions and the General Assembly
Policy Committees
• • • The Cal Cities
President assigns
• • • general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Resolutions Committee
• • • The Resolutions
Committee considers
• • • all resolutions. General
Resolutions approved' by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
1
#•i••• .During
the General Assembly, voting delegates
♦;�
•� •11•�• •
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Who's who
Cal Cities policy
development is a member -
informed process,
grounded in the voices and
experiences of city officials
throughout the state.
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
The Resolution Committee can amend a general resolution prior to sending it to the General Assembly.
2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).
For more information visit www.calcities.org/general-assembly
Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was
assigned, and the Resolutions Committee. The below table shows what
recommendations these bodies may make on the resolution.
Policy Committee Actions
Resolutions Committee Actions
Approve
Approve
Disapprove*
Disapprove*
No Action
No Action
Amend and approve
Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
*If a resolution is disapproved or referred for further study by all policy committees to which it is
assigned and the Resolutions Committee, it will not proceed to the General Assembly.
3
General Assembly Voting and Discussion Procedures
Discussion Procedures:
Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are
calendared by the recommendations they receive from policy committees and
the Resolutions Committee.
For General Resolutions:
Policy Committee
Recommendation
Resolutions Committee
Recommendation
Calendar
Approve
Approve
Consent Calendar
Approve
Disapprove or refer
Regular Calendar
Disapprove or refer
Approve
Regular Calendar
Disapprove or refer
Disapprove or refer
Does not proceed to General
Assembly
For Petitioned Resolutions:
Policy Committee
Resolutions Committee Action
Calendar
Recommendation
Approve
Regular Calendar
Disapprove or Refer
Regular Calendar
N/A
Disqualified
Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the
General Assembly from the Resolutions Committee chair. Unless an item on the
Consent Calendar is set aside by the majority of the General Assembly, a vote will
be taken on the whole calendar. It an item is set aside, it will be opened for
discussion, followed by a vote.
Items on the Regular Calendar will be presented individually by the Resolutions
Committee chair. After a recommendation is presented by the Resolutions
Committee chair, the resolution will be opened for discussion by the General
Assembly. A vote will take place following discussion.
Voting Procedures:
Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote
first. If the presiding official cannot determine the outcome a vote will be taken by
an alternative method, typically a raise of voting cards by voting delegates. A roll
call vote may be called for by delegates of ten percent or more of the General
Assembly.
4
2024 Resolution
Resolution on Fair and Eaual Treatment of All Governmental Officials at All
Levels submitted by City of Glendora
• Letters of concurrence submitted by:
i. April A. Verlato, Mayor, City of Arcadia
ii. Robert Gonzales, Mayor, City of Azusa
iii. Tim Hepburn, Mayor, City of La Verne
iv. Bill Uphoff, Mayor, City of Lomita
v. John M. Cruikshank, Mayor, City of Rancho Palos Verdes
• Referred to Governance, Transparency, and Labor Relations Policy
Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
5
Resolution No. 1: Fair and Equal
Treatment of All Governmental
Officials at All Levels submitted by
City of Glendora
1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF
CALIFORNIA CITIES CALLING FOR THE CALIFORNIA LEGISLATURE TO ENACT
LAWS THAT ENSURE THAT "WHAT APPLIES TO ONE, APPLIES TO ALL" IN THE
FAIR AND EQUAL TREATMENT OF ALL GOVERNMENTAL OFFICIALS AT ALL
LEVELS IN THE STATE OF CALIFORNIA
Source: City of Glendora
Concurrence of five or more cities/city officials
City Officials: April A. Verlato, Mayor, City of Arcadia; Robert Gonzales,
Mayor, City of Azusa; Tim Hepburn, Mayor, City of La Verne; Bill Uphoff,
Mayor, City of Lomita; John M. Cruikshank, Mayor, City of Rancho Palos
Verdes
Referred to: Governance, Transparency and Labor Relations Policy
Committee
WHEREAS, the General Assembly of the League of California Cities
objects to the practice of the California Legislature of imposing rules limiting
authority or regulating the conduct of local municipal officials that do not
also apply to elected officials of the State of California; and
WHEREAS, examples of such rules or regulations that apply to local city
elected officials that do not otherwise apply to the elected officials of the
State of California include, but are not limited to:
California's open meeting rules, codified in the Ralph M. Brown Act,
Government Code, Chapter 9, §§ 54950 et seq., which purport to "declare[]
that the public commissions, boards and councils and the other public
agencies in this State exist to aid in the conduct of the people's business. It is
the intent of the law that their actions be taken openly and that their
deliberations be conducted openly," but which limits its application to "local
agencies," but not including elected officials of the State of California;
Creating "one-off" exemptions, in the form of Senate Bill No. 174, from
the California Environmental Quality Act ("CEQA") which purportedly
requires all government agencies to consider the environmental
consequences of their actions before approving plans and policies or
committing to a course of action on a project in order to demolish and then
rebuild State offices for the Governor and other State officials;
7
CALIFORNIA
CITIESITIES2024 Resolutions Packet
Adopting rules, in the form of Senate Bill No. 1439, amending the
Political Reform Act (the "Act"), by removing the exception for local elected
officers from contribution limits requiring disqualification on development
project decisions," but not including elected officials of the State of
California;
Adopting rules, in the form of Assembly Bill No. 571, that apply to city
and county candidates for local elected office, but not to candidates for
state-wide office, including, but not limited to: prohibiting the making a
contribution over the AB 571 limit to another candidate in jurisdictions subject
to the AB 571; requiring a candidate that has qualified as a committee to
establish a separate controlled committee and campaign bank account for
each specific office; prohibiting a candidate from redesignating a
committee for one election for another election.
WHEREAS, the General Assembly of the League of California Cities now
calls upon the Governor and the California Legislature to adopt a policy,
practice, and procedure requiring, in their legislative activities, that "what
applies to one applies to all."
NOW, THEREFORE, BE IT RESOLVED at the League General Assembly,
assembled at the League Annual Conference on October 18, 2024 in Long
Beach, California, that the League calls upon the Governor of the State of
California and the elected members of the California Legislature, including
all members of the Senate and Assembly to adopt the following policy:
"The California State Legislature shall not enact, and the Governor shall not
sign into law, any law or regulation that applies solely to elected officials of
California cities and counties, unless such law or regulation also applies
equally to members of the California State Assembly and Senate. This
prohibition shall not apply to laws or regulations affecting the inherent powers
of the legislative branch under the California Constitution."
M.
Resolution No. 1: Letters of
Concurrence
CITY OF GLENDORA CITY HALL
July 10, 2024
(626) 914-8201
116 East Foothill Blvd., Glendora, California 91741
FAX (626) 914-8221
www.6glendora.cams
The City Council of Glendora
is proposing the following resolution for consideration at the
California League of Cities annual conference
on
October 18, 2024
Proposed Resolution: ("To ensure fairness and equal treatment for all government officials in
California")
"The California State Legislature shall not enact, and the Governor shall not
approve, any law or regulation that applies solely to elected officials of California
cities and counties, unless such law or regulation also applies equally to members
of the California State Assembly and Senate. This prohibition shall not apply to
laws or regulations affecting the inherent powers of the legislative branch under
the California Constitution. "
The following five city council members are in concurrence with their letters of
support (attached):
✓ Mayor John Cruikshank, City of Rancho Palos Verdes
✓ Mayor Bill Uphoff, City of Lomita
✓ Mayor Robert Gonzales, City of Azusa
✓ Mayor April Verlato, City of Arcadia
✓ Mayor Tim Hepburn, City of La Verne
Please confirm receipt of this request.
Sincerely,
Michael Allawos
Council Member
City of Glendora
PRIDE OF TWE FOOTHILLS
JuJy $, 2024
April A. Wrlwy
May -
Honorary Mike Al6awos
Glendora City Councilmember
116 E. Foothill Blvd.
Glendora, GA 91741
RE: Support for "Glendora CaICities Resolution..
Dear Councilmember Al Iawos:
i would like to be a voice of support for Gleridura's timely and needed resolutlon
below For the upcornIng Cal0liesanpual conference this COMIng OfAoDer 18, 2024.
"The California State Legislature shall not enact, and the Governor shall not
approve, any law or regulation that applies solely to elected officials of
California cities and ccuntles, unless such law or regulation also applies
equally to members of the California State Assembly and Senate- This
prohibition shall not apply to laws or regulations affecting the inherent
powers of the legislative branch under the California Constitution."
I i9m arr erected representative for our respective city. county. -and state governance
to do the people's work and be their collective voices. We should all have the same
rules to be gaverned by_
Sincerelyr
Apt A. Veriato
City of Arcadia Mayor
20 ► m Humingron Vkiuc
Past c lie FkS 60011
Amxk CA 9106&61121
(626) 374-W3 Cary' H"
July 8, 2024
Hon. Michael Allawos
Glendora City Councilmember
116 E. Foothill Blvd.
Glendora, CA 91741
Re: Support for "Glendora's CalCibes Resolution"
Councilmember Allawos:
i would like to support Glendora's timely and needed resolution below for the upcoming CalCities annual
conference this coming October 18, 2024:
"The California State Legislature shall not enact, and the Governor shall not approve, any law or regulation
that applies solely to elected officials of California cities and counties, unless such law or regulation also
applies equally to members of the California State Assembly and Senate. This prohibition shall not apply
to laws or regulations affecting the inherent powers of the legislative branch under the California
Constitution "
I am an elected representative for the City of Azusa . We should all have the same rules to be governed by.
Sincerely,
Mayor Robert Gonzales
*The views or opinions expressed in this letter are intended to be interpreted as the individual work
product of the author They do not necessarily reflect an official position of the City Council, staff or other
entities
12
CITY F LA VER E
CITY HALF
3660 V Street, La Verne, Cal ifomia 91750l-3599
v,Ww,c ityoflaverm,or§
July 9, 2024
Ms. Kathleen Sessman
Glendora City Clerk
116 E. Foothill Blvd.
Glendora, California 91741
Re: Item 14 — Cal Cities Annual Conference Resolution
Deaf Ms. Sessman_
As the Mayor of the City of La Verne, I would like to voice support for Glendora's timely and
needed resolution, within agenda item #14, for the upcoming League of California Cities (Cal
Cities) annual conference this coming October 18, 2024-
1n its simplistic forni, the proposed Resolution states what we all believe should be true for
each and every elected official: We should all have the same rules to be governed by- No
matter what level of government an official is elected to, we are here to do the people's work
and he their collective voices. The Resolution simply states:
"The California Sra re Leglisla rare s hall nor enacr, and the Governor shall
rear approve, any law or regularlan char applies safely ro elected officials
of California ciries and counFies, runless such law or regularion also
applies equally ro members of the California Stare Assembly and Senate.
This prohlblrion shall rror apply to laws or regufariorrs atfecring the
irrherenr powers of the legislative branch under the California
Coils riruFion. "
Whether the State Legislature or Governor heed our collective voices, we at the local level,
through our Cal Cities membership, will have demonstrated our resolve that the basic
leadership characteristic of leadership by example is the best approach to holding elective
office -
Sincerely,
Tim Hepburn
Mayor
Generale Administration 90MO64726 ■ Mier Cat~ Service MA96-�144 ■ Corrirnunii4 Services 905M700
Nblit Works 90515S&8741 + Finance 9D°W598-6716 * Comrnunily Deuelopmeni 9091596-a706 + Budding 91W6.8713
Police Depa"nI 96 96-t 913 ■ Fire Department M1596-5991 ■ Gomral Fax %K95-8737
13
Bil! Uphoff
Lomita, CA
July 8, 2024
Hon. Mike Allawos
Glendora City Councilmember
116 E. Foothill Blvd.
Glendora, CA 91741
Re: Support for "Glendora's CalCities Resolution"
Dear Councilmember Allawos:
I would like to be a voice of support for Glendora's timely and needed resolution below for
the upcoming CalCities annual conference this coming October 18, 2024.
"The California State Legislature shall not enact, and the Governor shall not approve,
any law or regulation that applies solely to elected officials of California cities and
counties, unless such law or regulation also applies equally to members of the
California State Assembly and Senate. This prohibition shall not apply to laws or
regulations affecting the inherentpowers of the legislative branch under the California
Constitution."
I am an elected representative for our respective city, county, and state governance to do the
people's work and be their collective voices. We should all have the same rules to be
governed by.
Sincerely,
Bill Uphoff, Mayor
City of Lomita
The views or opinions expressed in this ietter are intended to be interpreted as the individual wnrk produrt of the
author. They do not necessarily reflect an official position of the City Council, stuff or other entities.
14
John M. Cruikshank
Rancho Palos Verdes, CA
Julys, 2024
Hon. Mike Allawos
Glendora City Councilmember
116 E. Foothill Blvd.
Glendora, CA 91741
Re: Support for "Glendora's CalCities Resolution"
Dear Councilmember AUawos:
I would like to be a voice of support for Glendora's timely and needed resolution below for
the upcoming CalCities annual conference this coming October 18, 2024.
"The California State Legislature shall not enact, and the Governor shall not approve,
any law or regulation that applies solely to elected officials of California cities and
counties, unless such law or regulation also applies equally to members of the
California State Assembly and Senate. This prohibition shall not apply to laws or
regulations affecting the inherent powers of the legislative branch under the California
Constitution."
I am an elected representative for our respective city, county, and state governance to do the
people's work and be their collective voices. We should all have the same rules to be
governed by.
Sincerely,
John IRncho
ikshank, Mayor
City Palos Verdes
The views or opinions expressed in this letter are intended to be interpreted as the individual work product of the
author. They do not necessarily reflect on official position of the City Council, staff or other entities.
15
Resolution No. 1: Staff Analysis
P.
ue of California Cities Staff Analvsis on Resolution No. 1
Staff: Johnnie Pina, Legislative Affairs, Lobbyist
Committee: Governance, Transparency, and Labor Relations
Summary:
This Resolution states that the League of California Cities shall call upon the
Governor of the State of California and the elected members of the California
Legislature, including all members of the Senate and Assembly to adopt the
following policy:
"The California State Legislature shall not enact, and the Governor shall not sign
into law, any law or regulation that applies solely to elected officials of California
cities and counties, unless such law or regulation also applies equally to
members of the California State Assembly and Senate. This prohibition shall not
apply to laws or regulations affecting the inherent powers of the legislative
branch under the California Constitution."
Background:
This resolution states that examples of the California Legislature imposing rules
limiting authority or regulating the conduct of local municipal officials that do
not also apply to elected officials of the State of California include, but are not
limited to:
• California's open meeting rules, codified in the Ralph M. Brown Act,
Government Code, Chapter 9, §§ 54950 et seq.;
• "One-off" exemptions, in the form of Senate Bill No. 174, from the
California Environmental Quality Act ("CEQA");
• Rules, in the form of Senate Bill No. 1439, amending the Political Reform
Act (the "Act"); and
• Rules, in the form of Assembly Bill No. 571, that apply to city and county
candidates for local elected office, but not to candidates for state-wide
office.
Ralph M. Brown Act
The California Attorney General's (AG) Office defines The Ralph M. Brown Act
(Brown Act) as what governs meetings conducted by local legislative bodies,
such as boards of supervisors, city councils and school boards. The AG's office
states the Act represents the Legislature's determination of how the balance
should be struck between public access to meetings of multi -member public
bodies on the one hand and the need for confidential candor, debate, and
information gathering on the other.
The Ralph M. Brown Act governs local agencies, the Bagley -Keene Open
Meetinq Act covers all state boards and commissions, and Government code
17
9027 governs the state Legislature. The California Constitution also mandates
open meetings for state agencies, boards, and commissions. Specifically, the
Constitution requires that each local agency comply with the Brown Act (Article
I, section 3(b)(7)): and that the proceedings of each house of the Legislature be
open and public (with exceptions for employment matters; matters affecting
security; confer with legal counsel; and to meet as a caucus (Article IV, section
7).
Although fairly detailed requirements apply to state agencies and other state
bodies, they do not apply to the Legislature. The Legislature has Constitutional
authority to adopt rules for its proceedings that are consistent with the
requirement that the proceedings of each house and the committees be open
and public.
Another notable difference between the Legislature and a city council is the
ability for Legislators to have a caucus to discuss a bill, express how they will
vote, and to count votes. This is not allowed under the Brown Act. One other
difference is that the laws governing teleconferencing for members of the state
Legislature is far less flexible than it is for local bodies. However, state agencies
have more flexibility than locals in that regard.
California Environmental Quality Act ("CEQA")
The Resolution cites the Legislature's action in exempting from CEQA the
reconstruction of the State Capitol Annex building. The State Legislature
enacted the California Environmental Quality Act (CEQA) in 1970, establishing it
as a public disclosure law for the environmental review of discretionary projects
and a process for mitigating or avoiding potential environmental impacts.
SB 174 (Committee on Budget and Fiscal Reviewl Chaptered by Secretary of
State. Chapter 74, Statutes of 2024 was signed into law July 2, 2024. This bill
exempts the work performed under the State Capitol Building Annex Act of 2016
from the California Environmental Quality Act (CEQA). In this example the
Legislature exempted themselves as not being considered a "public agency,"
"state agency," or "lead agency" under CEQA. A lead agency under CEQA is
the public agency that has the principal responsibility for carrying out or
approving a project that is subject to CEQA.
Over the years, the Legislature has also created many CEQA exceptions and
exemptions for local projects involving local agencies as well.
The Political Reform Act (PRA) - Senate Bill No. 1439
SB 1439 (Glazer) Chaptered by Secretary of State. Chapter 848, Statutes of 2022
amends section 84308 and is aimed at preventing "pay -to -play" practices, in
part by prohibiting parties, participants, and their respective agents in a
UK
proceeding involving a license, permit, or other entitlement for use from
contributing more than $250 to an officer of an agency during a 12 month
period. When the Levine Act was first enacted in 1982, Section 84308 applied to
appointed members of boards and commissions who were running for elective
office. SB 1439 expended this law to now apply to local elected officials. Since it
is focused on permits and licenses, it now applies to State agencies and local
agencies that approve permits and licenses. Section 84308 does not apply to
the Legislature or the Courts. It is important to note that unlike local
governments, neither issue permits and licenses.
The Political Reform Act (PRA) - Assembly Bill No. 571
AB 571 (Mullin) Chaptered by Secretary of State. Chapter 556, Statutes of 2019
established default campaign contribution limits for county and city office at the
same level as the limit on contributions from individuals to candidates for Senate
and Assembly, effective January 1, 2021. This bill permitted a county or city to
establish its own contribution limits, which would prevail over these default limits.
The Resolution cites AB 571 as an example of treating cities differently than the
State. The Fair Political Practices Commission clarifies in their AB 571 fact sheet
that under AB 571 a city may elect to have "no" contribution limit in which case
the state contribution limit will not apply as a default for that jurisdiction. A city
or county can set contribution limits higher than the default state limit, AB 571
sets a default in line with contributions Assembly Members and Senators if a city
or county is silent on contribution limits.
Fiscal Impact:
Unknown.
Existing Cal Cities Policy:
Mission Statement
To expand and protect local control for cities through education and advocacy
to enhance the quality of life for all Californians.
We Believe:
• Local self -governance is the cornerstone of democracy.
• In the involvement of all stakeholders in establishing goals and in solving
problems.
• In conducting the business of government with transparency, openness,
respect, and civility. The spirit of honest public service is what builds
communities.
• Open decision -making that is of the highest ethical standards honors the
public trust.
• The vitality of cities is dependent upon their fiscal stability and local
autonomy. The active participation of all city officials increases Cal Cities'
effectiveness.
• Partnerships and collaborations are essential elements of focused
advocacy and lobbying.
• Ethical and well-informed city officials are essential for responsive,
visionary leadership and effective and efficient city operations.
Comments:
Additional Examples
The Legislature has passed and the Governor has signed many laws that apply
to local governments and do not apply to the state or the state Legislature. This
year AB 2561 (McKinnor) was introduced, which requires local governments to
present in a public meeting a detailed report about their vacancy rates and
detailed information about their hiring practices. This is an attempt to address
public sector vacancy rates. This bill does not apply to the state in a time when
they are also dealing with high vacancy rates.
Additionally, there were several bills that aim to amend the Levine Act, which
now applies to local elected officials, to make changes to SB 1439, referenced
previously in the analysis. None of the bills would amend the law to be
applicable to Assembly Members or Senators.
AB 817 (Pacheco), co -sponsored by Cal Cities tried to bring parity to the Brown
Act by making the teleconference rules for state advisory bodies the same for
local advisory bodies but the Legislature struck the bill down.
Applying to elected officials or to the legislative body? Legislature or the State?
The resolution also states, "... applies solely to elected officials of California cities
and counties, unless such law or regulation also applies equally to members of
the California State Assembly and Senate."
This portion of the resolve clause is specifically speaking to local elected officials
and State Assembly Members and Senators. However, many of the "where as"
clauses are in reference to laws that apply to cities, the state and the Legislature
as government agencies and not specifically to the elected officials on the
governing bodies. For example, the Brown Act applies rules to the Legislative
body and not the individual council member. Additionally, the city council as a
whole is the lead agency under CEQA and not the individual council members.
Inherent Powers of the Legislative Branch
The resolution also states, "This prohibition shall not apply to laws or regulations
affecting the inherent powers of the legislative branch under the California
Constitution."
It is unclear what inherent powers of the legislate branch under the California
Constitution means in this context. The legislative branch does have the power
20
of preemption over cities and can state that a change in law is a matter of state
wide concern. This allows the legislative branch to apply new laws or amend
existing laws to apply to general law and charter cities. It seems like the last
sentence of the resolve clause could negate the rest of the resolve clause if not
clarified.
Support:
The following letters of concurrence were received:
April A. Verlato, Mayor, City of Arcadia
Robert Gonzales, Mayor, City of Azusa
Tim Hepburn, Mayor, City of La Verne
Bill Uphoff, Mayor, City of Lomita
John M. Cruikshank, Mayor, City of Rancho Palos Verdes
Ill
q%hrWA Inuhh
2024 League of
California Cities
Annual Conference
Matters
SYLVIA LOPEZ CUEVAS,
CITY CLERK
SEPTEMBER 10, 2024
• Annual meeting where cities and the
League join in efforts to improve the
• quality, responsiveness and vitality of local
government in California
• General Assembly: Voting
Delegates vote on
Resolutions and Bylaw
amendments.
Resolutions for
Consideration:
Fair and Equal Treatment of All Governmental
Officials at All Levels submitted by City of
Glendora: "...the California State Legislature
shall not enact, and the Governor shall not sign
into law, any law or regulation that applies
solely to elected officials of California cities and
counties, unless such law or regulation also
applies equally to members of the California
State Assembly and Senate..."
•
Designate a Voting Delegate and Alternates
�= for the 2024 League of California Cities
Annual Conference and Expo
Direct Staff to Complete the Voting Delegate
Form and File it with the League of California
Cities
Discuss City's Voting Position on Resolution
T� Packet
Authorize the Voting Delegates to Vote on
�— Resolutions or Alternate Recommendations
Made at the October 18, 2024 General
Assembly
OwrM
Questions, Comments &
Direction
N F eT
LI)
�M1LIFARpti�
ITEM NO. 8.13.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department: Administration
Submitted By: Sylvia Lopez Cuevas, City Clerk
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Receive an Informational Presentation on Senate Bill 329 Regarding City
Councilmember Compensation and Discuss Salary Increases for Rohnert Park
City Councilmembers
RECOMMENDED ACTION:
Receive a report regarding SB 329, which permits increases in Councilmember compensation. Council
should also discuss whether to proceed with the statutorily allowable compensation increase from
$484.06 to $1,275 per month per Councilmember.
BACKGROUND
On June 29, 2023, Governor Newsom signed Senate Bill 329 ("SB 329"), which amended Government
Code Section 36516 to increase the maximum amount of salary that City Councilmembers may
receive. Effective January 1, 2024, cities between 35,000 and 50,000 in population may adopt an
ordinance to increase Council compensation up to $1,275 per month.
Pursuant to Government Code 36516.5, a change in Council compensation does not apply to a
Councilmember during the Councilmember's term of office. If the Council wishes to increase its
compensation, the increase will not be effective until after a new or incumbent Councilmember is
seated on December 10, 2024, at the earliest.
ANALYSIS:
SB 329 amends Government Code § 36516 to increase the authorized maximum salary for each
Councilmember according to their city's population. The population in Rohnert Park is approximately
44,572, therefore, Councilmembers may receive up to $1,275 per month in compensation. According
to Ordinance 911 adopted in 2017, Rohnert Park Councilmembers currently receive $484.06 per month
plus benefits.
4876-4371-4525 v1
ITEM NO. 8.13.
Table 1 below shows current compensation across California cities with similar population
20
1
Table 2 below shows current compensation across Sonoma County Cities. As of this writing, only
Cloverdale and Healdsburg are increasing council compensation.
City Population Current Salary Notes
Cloverdale
8,809
$950 per month
To be effective 1/1/25
Cotati
7,600
$300 per month
Healdsburg
12,000
$150 per month
To be increased to $950 per month 12/24
Rohnert Park
44,572
$484.06 per month
Sebastopol
7,800
$300 per month
Santa Rosa
177,000
$1,480 per month
Sonoma
10,582
$300 per month
Council receives $5.00 per meeting & the mayor $10 per
Petaluma
60,000
$5.00 to $10.00
meeting (no more than 4 meetings per month)
Includes $300 per Month, plus $42.50 per meeting for each
Windsor
26,039
$470 per month
additional body they represent
4876-4371-4525 v1 2
ITEM NO. 8.13.
Any increases to Councilmember compensation must be adopted by ordinance amending the Rohnert
Park Municipal Code Chapter 2.12.030. The ordinance must include findings demonstrating the need
for increased compensation and may not permit automatic future increases. Each time the Council
wants to modify its compensation, it must amend its Municipal Code by adopting a new ordinance.
SB 329 specifies that future increases in excess of the amounts in Section 36516 cannot exceed the
greater of:
(1) five percent (5%) per calendar year from the date of the last adjustment; or
(2) the amount of inflation since January 1, 2024, as determined by the California Consumer Price
Index, not to exceed 10 percent (10%) per calendar year. Increases beyond the amounts
permitted by Section 36516 must be approved by the voters.
Any increases in compensation do not take effect until a new Councilmember is seated. If
Councilmembers have staggered terms, the change in compensation may apply to the entire Council
when any Councilmember begins a new term.
District 1, 3, and 4 Councilmembers have been appointed for new terms beginning in December 2024,
and according to Government Code Section 36516.5, the Council may pass an ordinance increasing its
compensation at any time; however, the earliest the increase may be effective is December 2024, when
any Councilmember begins a new term. The increase must match the pay period; therefore, the
increase would not be reflected until the first paycheck received in January 2025.
Staff seeks direction on whether the City Council would like to consider amending the City's
Municipal Code to adjust Council compensation.
Staff has prepared a timeline of events to aid the Council in determining whether to increase
Councilmember compensation in the interest of making Council service more accessible to a larger
portion of the public:
Date
Council Meeting/Task
9/10/2024
Discussion and Direction (Meeting 1)
10/8/2024
Introduce Ordinance (Meeting 2)
10/11/2024
Pre -Adoption Summary Due
10/22/2024
Adopt Ordinance (Meeting 3)
11/1/2024
Post -Adoption Summary Due
12/10/2024
New Councilmembers are sworn into office
12/15/2024
Pay period begins
12/25/2024
Pay period ends
1/10/2025
Paycheck reflects new increase
STRATEGIC PLAN AND COUNCIL/GOALS PRIORITIES ALIGNMENT:
This item aligns with the City's goal of "Organization well-being."
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does not
qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections
15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the
4876-4371-4525 v1
ITEM NO. 8.13.
City's action would cause either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment.
OPTIONS CONSIDERED:
Recommended Option: Receive a report regarding SB 329 and discuss whether the Council
should proceed with a statutorily allowed compensation increase from $484.06 to $1,275 per
month per Councilmember.
2. Alternative: Council could maintain its current compensation or approve a lower increase.
FISCAL IMPACT/FUNDING SOURCE:
The current salary for each Councilmember is $484.06 a month for a total budgetary impact of
$29,043.30 annually. If the Council increases its compensation, the annual salary expense will be
approximately $76,500, an approximate $47,456.70 annual increase to the overall salary budget.
Councilmember salaries are paid out of account number 1000-1000-61000 — Council Salaries &
Wages. In June of this year, the Council increased the Council salaries and wages budget for FY24/25
to cover the cost of increasing all Councilmember salaries to the allowed maximum of $1,275 per
month.
Finance Approval Date: 8/13/2024
Human Resources Approval Date: 8/13/2024
City Attorney Approval Date: 8/27/2024
City Manager Approval Date: 8/19/2024
Attachments:
1. SB 329
4876-4371-4525 v1 4
8/13/24, 3:21 PM Today's Law As Amended - SB-329 Cities: city council members: compensation.
ilr LEGISLATIVE INFORMATION
Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites
SB-329 Cities: city council members: compensation. (2023-2024)
As Amends the Law Today As Amends the Law on Nov 17, 2023
SECTION 1. The Legislature finds and declares all of the following:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city
council compensation has not kept pace with inflation.
(b) Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more
diverse because increased compensation can help individuals from across different income levels receive
sufficient income from their service to help ensure that they can continue to serve the public and support their
families.
SEC. 2. Section 36516 of the Government Code is amended to read:
36516. (a) (1) A city council may enact an ordinance providing that each member of the city council shall receive
a salary based on the population of the city as set forth in paragraph (2).
(2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per
month.
(B) In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two
hundred seventy-five dollars ($1,275) per month.
(C) In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred
dollars ($1,600) per month.
(D) In cities over 75,000 up to and including 150,000 in population, up to and including one thousand nine
hundred dollars ($1,900) per month.
(E) In cities over 150,000 up to and including 250,000 in population, up to and including two thousand five
hundred fifty dollars ($2,550) per month.
(F) In cities over 250,000 population, up to and including three thousand two hundred dollars ($3,200) per
month.
(3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal
census, or a subsequent census, or estimate validated by the Department of Finance.
(4) The salary of council members may be increased beyond the amount provided in this subdivision by an
ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed the greater of
either of the following:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the
salary in effect when the ordinance or amendment is enacted.
(B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which
shall not exceed 10 percent for each calendar year.
(5) No ordinance shall be enacted or amended to provide automatic future increases in salary.
https://Ieginfo.legislature.ca.gov/faces/bilICompareClient.xhtml?bill_id=202320240SB329&showamends=false 1/2
8/13/24, 3:21 PM Today's Law As Amended - SB-329 Cities: city council members: compensation.
(b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members
shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority
of the electors voting at the election favor it, all of the council members shall receive the salary specified in the
election call. The salary of council members may be increased beyond the amount provided in this section or
decreased below the amount in the same manner.
(c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for
compensation to city council members in excess of that authorized by the procedures described in subdivisions
(a) and (b). For the purposes of this section, compensation includes payment for service by a city council
member on a commission, committee, board, authority, or similar body on which the city council member serves.
If the other statute that authorizes the compensation does not specify the amount of compensation, the
maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board,
authority, or similar body.
(d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not
be included for purposes of determining salary under this section, provided that the same benefits are available
and paid by the city for its employees.
(e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to
Section 36514.5 shall not be included for purposes of determining salary pursuant to this section.
(f) A city council member may waive any or all of the compensation permitted by this section.
(g) (1) For the purposes of this section, a city council shall consider the adoption of an ordinance to increase
compensation in open session during at least two regular meetings of the city council.
(2) At the first meeting, the city council shall present the proposed ordinance, which shall include findings
demonstrating the need for the increased compensation. The ordinance shall not be adopted at the first meeting.
(3) At least seven days after the first meeting, the city council shall hold a second meeting to consider whether
to adopt the ordinance.
https://Ieginfo.legislature.ca.gov/faces/bilICompareClient.xhtml?bill_id=202320240SB329&showamends=false 2/2
R%hYWA(Pd*
SB 329 and City
Councilmember
Compensation
SYLVIA LOPEZ CUEVAS, CITY
CLERK
SEPTEMBER 10, 2024
SENATE BILL 329
Known as "SB 329"
Signed June 29, 2023, by Governor Newsom
Codified into Government Code Section 36515
Effective January 1, 2024, cities between 35,000
and 50,000 in population may adopt an
ordinance to increase Council compensation up
to $1,275 per month
Rohnert Park's population is approximately
44,572
Rohnert Park's councilmembers compensation is
$484.06 per month.
FA
7
Compensation across California cities with similar
population
City
Population
Current Salary
Notes
$950 per
To be effective 1/1/25
Cloverdale
8,809
month
$300 per
Cotati
7,600
month
12,000
$150 per
To be increased to $950 per month
Healdsburg
month
12/24
44,572
$484.06 per
Rohnert Park
month
$300 per
Sebastopol
7,800
month
$1,480 per
Santa Rosa
177,000
month
$300 per
Sonoma
10,582
month
Council receives $5.00 per meeting &
$5.00 to
the mayor $10 per meeting (no more
Petaluma
60,000
$10.00
than 4 meetings per month)
Includes $300 per Month, plus $42.50
$470 per
per meeting for each additional body
Windsor
26,039
month
they represent
Compensation
across Sonoma
County Cities.
* As of this writing, only Cloverdale and Healdsburg are increasing council compensation.
Timeline
9/10/2024 Discussion and Direction (Meeting 1)
10/8/2024 Introduce Ordinance (Meeting 2)
10/11/2024 Pre -Adoption Summary Due
10/22/2024 Adopt Ordinance (Meeting 3)
11/1/2024 Post -Adoption Summary Due
12/10/2024 Councilmembers are seated (new terms begins)
12/15/2024 Pay period begins
12/25/2024 Pay period ends
1/10/2025 Paycheck reflects new increase
morl
w
Questions, Comments &
Direction
ITEM NO. 8.C.
'9 Mission Statement
"We Care for Our Residents by Working Together to Build a
CAL <Fo�m`w Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department: Administration
Submitted By: Sylvia Lopez Cuevas, City Clerk
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Sonoma County Mayors' and Councilmembers' Association Matters:
Support Letters of Interest for Appointments to the Measure O Citizens
Oversight Committee, and Authorize the Mayor or her Designee to Vote on
Late Nominations or Alternate Recommendations Made at the October 10,
2024 Mayors and Councilmembers Association and City Selection
Committee Meeting in Rohnert Park, CA
RECOMMENDED ACTION:
1. Consider supporting councilmembers' letters of interest for appointments to the Measure O
Citizens Oversight Committee.
2. Authorize the Mayor or her designee to vote on late nominations or alternate
recommendations made at the October 10, 2024 Mayors and Councilmembers Association
and City Selection Committee Meeting in Rohnert Park, CA.
BACKGROUND:
The Sonoma County Mayors' and Councilmembers' Association Board of Directors
(Association) and the City Selection Committee (Committee) is a collaboration of all Sonoma
County cities to create a united front to represent the strongest voice possible in support of city
interests.
On October 10, 2024, the Committee and Board will review Councilmembers' letters of interest
(applications) and make appointments to fill two existing vacant positions in the Measure O
Citizens Oversight Committee.
ANALYSIS:
At its next meeting on October 10, 2024, the Committee and the Association will consider letters
of interest submitted by city councilmembers and make some of the appointments described
above. Prior to this meeting, the City of Rohnert Park City Council reviews the letters and directs
the Mayor or voting delegate on how to support the nominations made at the meeting. All letters
of interest submitted as of the August 15, 2024 deadline, are included with this report
(Attachment 1).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This item aligns with the City's Strategic Plan Goal A & C by facilitating participative
leadership at all levels while also ensuring the effective delivery of public services.
ITEM NO. 8.C.
OPTIONS CONSIDERED:
Recommended Option: Staff recommends following the course of action outlined in this report.
No other options were considered as these actions are initiated by previously established
Association protocols.
FISCAL IMPACT/FUNDING SOURCE:
N/A
Senior Code Compliance Officer Approval Date: N/A
Department Head Approval Date: N/A
Finance Director Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 08/29/2024
Attachments:
1. Letters of Interest
July 9, 2024
ELV lN I�R+�11's
j Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Dr, Room 100A
Santa Rosa, CA 95403
City Council
Attn: Michelle Norman Michelle.Norinan(,?4isonoma-count .ar &
Karen Gonzalez Kyreen.Gonzalezta Sonoma-county.or�
e
Susan Hollingsworth Adams
Mayor
Re: Measure O Citizens Oversight Committee Letter of Interest
Gerard Giudice
Vice Mayor
Dear City Selection Committee,
Jackie Elward
Samantha Rodriguez
I am writing to respectfully request your support for the appointment to the
Emily Sanborn
Measure O Citizens Oversight Committee. My proactive representation makes me
Councilmembers
a strong advocate for our county. We must continue to work to ensure
transparency and fiscal accountability.
Marcela Piedra
City Manager
Since 2020, 1 have been the Mayor, Vice Mayor, and Councilmember on the
Michelle Marchetta Kenyon
Rohnert Park City Council. For many years, I have served as a Director for the
City Attorney
Sonoma County Transportation Authority/Regional Climate Protection
Lee Burdick
Authority, and in 2022, 1 was appointed as Director for the Golden Gate Bridge,
Assistant City Attorney
Highway & Transportation District Board. I believe the combination of my
Cindy Bagley
experiences will bring a unique perspective as member of the Measure O Citizens
Director of Community Services
Oversight Committee.
Jamie Cannon
Director of Human Resources
Thank you for your consideration of my request for an appointment to the
Vanessa Garrett
Measure O Citizens Oversight Committee. Please feel free to contact me should
Director of Public Works
you have any questions at (707) 899-3087, or by email at giudice a.rpcity_org. I
Alicia Giudice
appreciate your support.
Director of
Development Services
Kind Regards,
Sylvia Lopez Cuevas
City Clerk
Tim Mattos
Ger G u ice
Public Safety Director
Vic , City ohnert Park
Betsy Howze
Acting Finance Director
Cc: Rohnert Park City Council
Cc: Lauren Berges, scnicaclerk(a-) gmail.com
130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588-2226 ♦ Fax (707) 794-9248
www.rpcity.org
City of Cotati
Sonoma County, California
12 August 2024
To: City Selection Committee
Sonoma County Mayors and Councilmembers Association
In Care of: Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Drive, 100A, Santa Rosa, CA 95403
Attn: Michelle Norman Michelle.Norman@sonoma-county.org
Kyreen Gonzalez Kyreen.Gonzalez@sonoma-county.org
Copy To: Lauren Berges, MCA Clerk scmcaclerk@gmail.com
Dear Colleagues:
CITY of COTATI
I am happy to submit my name for reappointment to the Measure O Oversight Committee appointee. I
have been representing the Cities on the Committee since its inception in 2021.
The Oversight Committee is not a decision -making body, nor does it have authority to direct county
staff. Its role is to annually review revenue and expenditures from the Measure O transaction and use
tax, and report its findings to the Board of Supervisors. This important function helps ensure that
Measure O's implementation matches the intent of the 68% of county voters who voted "yes." In the
last few years, this has sometimes meant making it clear to county staff that accumulating fund balances
is not in accordance with the will of the voters.
Even without decision -making authority, the Committee plays an important role in ensuring that
Measure O revenue is expended in ways that benefit all county residents' mental health needs
(including those that live in incorporated areas), again matching the intent of the original language. As
the County Health Department goes through a leadership change, my history with the Committee since
the beginning might prove helpful.
I am comfortable with the kind of detailed budget work that the appointment entails.
I would be happy to answer any questions or to discuss further —feel free to contact me at
bford@cotaticity.org or 707-228-0685.
I appreciate your consideration.
Sincerely,
a, ��4
Ben Ford
Cotati City Council
201 W. Sierra Ave, Cotati, CA 94931 1 (707) 792-4600 1 www.cotaticity.org I @cityofcotati
Kevin McDonnell
Mayor/Alcalde
Petaluma City Hall
11 English Street
Petaluma, CA 94952
Phone (707) 778-4345
Message Phone (707) 778-4525
E-Mail
kmcdonnell@cityofpetaluma.org
CITY OF PETALUMA
POST OFFICE BOX 61
PETALUMA, CA 94953-0061
City Selection Committee Assignments
Deputy Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Dr, Room 100A
Santa Rosa, CA 95403
Attn: Michelle Norman Michelle.Norman@sonoma-county.org and Kyreen Gonzalez
Kyreen.Gonzalez@sonoma-county.org
Cc: Lauren Berges, scmcaclerk@gmail.com
Re: Appointment to the Sonoma County Measure O Oversight Committee
To the Board,
I would appreciate your consideration for appointment to the Sonoma County
Measure O Oversight
I have been a member of the Committee for the past two years and have learned so
much about the Mental Health needs in the County and the ways that Measure O is
addressing the needs.
I feel that my efforts and the value of the Oversight Committee are instrumental in
keeping the public voice engaged with the staff and Board's work.
I have a strong interest in seeing that the Measure's funds are used wisely and
being used conforming with the Measure's mission.
Thanks for considering me.
Kevin McDonnell
Mayor, City of Petaluma
Stephen Zollman
Vice Mayor
August 9, 2024
City Selection Committee
Clerk of the Board
County of Sonoma, Board of Supervisors
575 Administration Drive, Room 100A
Santa Rosa, CA 95403
Attn: Michelle Norman and Kyreen Gonzalez
Dear Ms. Norman and Ms. Gonzalez:
City of Sebastopol
7120 Bodega Avenue
Sebastopol, CA 95472
wwrvV. cityof s e bas t o po 1. gov
Having provided representation both in the San Francisco and Sonoma County Mental Health
Systems, I am excited to be applying for a Measure O Citizens Oversight Committee position.
Having been a member of the Cal Cities Community Services Policy Committee this past year
and its Revenue and Taxation Committee the prior year, I am familiar with the different mental
health models used up and down the state. As an alternate to our county's Homeless Coalition I
am familiar with how our county continues to distribute federal dollars.
I am excited to implement the following recommendations that Santa Rosa's Captain Cregan
provided for us at our last Mayor's and Council Members dinner:
- Continuing discussions on the equitable sharing of County Wide Measure O funds with
local jurisdictions
- Highlighting the need for additional beds and staffing at our crisis stabilization unit to
avoid visits to local emergency rooms.
- Working towards a future of creating co -responder models of trained officers paired with
a licensed clinician to respond to armed or violent encounters with those experiencing a
mental health crisis
- Increase mental health and de-escalation training for our officers in your local police
departments.
I would be honored to receive your support to serve in this position.
Sincerely,
Stephen C. Zollman
Sebastopol Vice Mayor
szollman@cityofsebastopol.gov
N F eT
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ITEM NO. 8.D.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department: Development Services
Submitted By: Alicia Giudice, Development Services Director
Prepared By: Mary Grace Pawson, Planning Manager
Agenda Title: Landscape and Lighting District 2024-01 (Westside Residential) — Conduct a
Public Hearing, Receive Assessment Ballot Tabulation Results and Consider
Adopting a Resolution Approving the Engineer's Report, Confirming the
Diagram and Assessment and Ordering the Levy of Assessment for City of
Rohnert Park Landscape and Lighting District 2024-01 (Westside Residential)
RECOMMENDED ACTION:
Staff recommends that the City Council:
1. Conduct a Public Protest Hearing on the Proposed City of Rohnert Park Landscape and
Lighting District 2024-01 (Westside Residential)
2. Receive the results of the assessment ballot tabulation
3. Adopt a Resolution Approving the Engineer's Report, Confirming the Diagram and
Assessment and Ordering the Levy of Assessment for City of Rohnert Park Landscape and
Lighting District 2024-01 (Westside Residential).
BACKGROUND:
The Landscape and Lighting Act of 1972 (Division 15, Part 2, beginning at Section 22500 of the
Streets and Highways Code of the State of California- hereinafter the "Act"), is the statutory
framework that provides the authority and describes the methodology that local agencies may use to
form Landscape and Lighting Districts and levy special assessments on property within the districts.
Under the Act, Landscape and Lighting Districts ("LLDs") may be used to fund the provision of
certain authorized public improvements or services, including the purchase, construction, expansion,
improvement, rehabilitation, or maintenance of public facilities. Under Articles XIIIC and XIIID of the
California Constitution (Proposition 218) if there is a majority protest filed in writing by property
owners in a proposed LLD, the City may not approve the LLD.
On January 24, 2017, the City Council adopted Ordinance Number 903, approving a Development
Agreement with Stadium RP Development Partners, LLC ("developer") for the Residences at Five
Creek ("project"), a mixed -use project consisting of three main components: a hotel, a 135-unit multi-
family residential development (commonly known as Adega I); and a commercial and retail
development complex. The Development Agreement provided for a Public Service Payment to the
City equal to the amount of eight hundred dollars per residential unit per year ($800.00/unit/year),
subject to annual adjustment based on the San Francisco Bay Area Consumer Price Index (the "Public
Service Payment" has escalated to $1,002.00 in Fiscal Year 2024-25). The Public Service Payment
ITEM NO. 8.D.
was calculated to fund the difference between the City's costs in providing public improvements and
services to the residential component of the project, and the revenue generated by residential
development (primarily property tax). While the calculated Public Service Payment does not cover
100% of the City's costs, it should be sufficient to avoid an additional demand on City's General Fund.
On March 10, 2020, City Council adopted Ordinance No. 946 approving the first amendment to the
Development Agreement, which provided for rezoning a portion of the site from commercial to
residential to allow for the development of 74 additional multi -family residential units (commonly
known as Adega II). Among other things, the first amendment to the Development Agreement requires
the developer to implement the same public service payment provisions for the additional residential
property.
The Adega II development is in the process of being finalized and staff and the developer have
determined that an LLD is the best vehicle for ensuring the developer can comply with the DA
requirement to establish an ongoing funding mechanism to ensure the required "public services
payment" can be made annually.
On July 9, 2024, the City Council adopted a Resolution of Initiation, which formally began the process
of forming an LLD and directed the preparation of an Engineer's Report. On July 23, 2024, the City
Council approved assessment balloting procedures for the LLD, preliminarily approved the Engineer's
Report, authorized the mailing of assessment ballots and established September 10, 2024 as the date
for the Public Protest Hearing on the proposed LLD.
The proposed LLD has one benefitting property (the site of the Adega II project). Staff has mailed a
ballot to that owner and the ballot has been received by the City Clerk's office.
ANALYSIS:
Staff is requesting that the City Council conduct the public hearing on the proposed LLD and receive
any public testimony. While the one assessment ballot has been returned, technically the property
owner does have until the close of the public hearing to request and submit a replacement ballot.
Upon the close of the public hearing, the City Clerk is authorized to open and tabulate the ballot
received. The City Council may proceed to adopt its resolution approving the Engineer's Report,
confirming the Diagram and Assessment and ordering the levy of assessment, as long as the total value
of the ballot, weighted by assessment, opposing the assessment does not exceed 50% of the total
assessment in the district. In theory this means if the City does not receive a ballot, it may approve the
district because it has not received protests in excess of 50% of the ballot value.
Approving the Engineer's Report: The Engineer's Report, which is Exhibit A to the resolution
contains all of the information about the improvements to be maintained, the cost of the maintenance
work, the unique special benefit received by property in the District to be funded by assessment
revenue, and any financial contributions that will be made from non -assessment revenue for "general
benefits" to property outside the District. The Engineer's Report then uses this information to calculate
the assessment for each property in the LLD. The Engineer's Report has been prepared in accordance
with Article 4 of Chapter I of the Act and Proposition 218. The major findings are summarized below.
Improvements to be Maintained: The improvements to be maintained with the assessments include the
westside park, streetscape and sidewalk frontage adjacent to the Adega II development, the stormwater
system serving the Adega II development, the streetlighting adjacent to the Adega II development and
an allowance for reserves and District administration.
2
ITEM NO. 8.D.
Cost of the Maintenance Activities: The estimated cost of the maintenance activities is $133,623.00.
The reserve allowance is $13,362.00. The annual administration activity which includes development
of a budget, preparation of an annual report and coordination with County to place the assessment on
the tax roll is $12,000.00
General Benefits from the Maintenance Activities: Because the Adega I development also benefits
from the park improvements, it has a share of the benefits associated with the park improvements. The
Engineer's Report calculates this benefit at $77,394.00. The Adega I development established the
Westside CFD in 2019 as its vehicle for making the required public service payment that will provide
its contribution.
Because the public at large also receives some small benefit from the public park, the Engineer's
Report calculates a contribution of $7,443.00 for this benefit.
Special Benefits from the Maintenance Activities: The Engineer's Report defines the Special Benefits
as follows:
oo Creation of property for residential use that, in absence of the assessments, would not have
been created
oo Proximity to improved parks and landscapes
oo Extension of the property's outdoor areas and green spaces for properties with close
proximity to the improvements
oo Improved safety and access from sidewalk and drainage facilities
oo Improved visibility and safety from streetlights.
The Engineer's Report calculates the value of the special benefits of the maintenance activity at
$48,786.00. The district specific reserves and administration costs are also special benefits because the
City would not incur these costs but for the benefitting property.
Summary Budget° or the Proposed LLD: The budget for the proposed LLD is presented below and
incudes the total maintenance and operation costs, the contributions for general benefits and the
reserve and administration costs.
ITEM NO. 8.D.
Landscape & Lighting District 2024-01 (Westside Residential)
Fiscal Year 2025-26 Budget Estimate
Description
Unit
Unit Cost
Quantity
Total
Park Maintenance
Park & Streetscape Maintenace
3 person crew day*
$ 1,680.00
30
days/year
$ 50,400.00
Irrigation Water**
LS
$ 3,200.00
1
each
$ 3,200.00
Mulch Replacement (2 years)
LS
$ 6,741.95
1
each
$ 6,741.95
Bocce Court Material Replacement (2 years)
LS
$ 12,877.06
1
each
$ 12,877.06
Planting Replacement (10 years)
LS
$ 7,119.50
1
each
$ 7,119.50
Turf Replacement (10 years)
LS
$ 2,739.24
1
each
$ 2,739.24
1
Playground Fall Material Replacement (5 years)
LS
$ 5,281.70
each
$ 5,281.70
1
Playground Equipment Replacement (10 years)
LS
$ 1,404.57
each
$ 1,404.57
Gazebo Structure Replacement (25 years)
LS
$ 2,043.01
1
each
$ 2,043.01
Tables/Benches/ Bike Racks/Trash/Fence Replacement (15 years)
LS
$ 6,670.87
1
each
$ 6,670.87
Drinking Fountain Replacement (5 years)
LS
$ 4,086.03
1
each
$ 4,086.03
Underground Utilities Replacement (40 years)
LS
$ 1,113.39
1
each
$ 1,113.39
Park Pathway and Wall Replacement (50 years)
LS
$ 1,690.65
1
each
$ 1,690.65
Frontage Curb/Gutter Replacement (50 years)
LF
$ 85.00
379.22
LF
$ 6,446.74
Frontage Sidewalk Replacement (50 years)
SF
$ 10.00
4000.96
SF
$ 8,001.91
Subtotal Park Maintenance (rounded to nearest dollar)
$ 119,817.00
Street Frontage Maintenance (Adega II only)
Frontage Curb/Gutter Replacement (50 years)
LF
$ 85.00
838.82
LF
$ 1,425.99
Frontage Sidewalk Replacement (50 years)
SF
$ 10.00
4000.96
SF
$ 800.19
Storm Drainage Maintenace & Monitoring
3 person crew day'
$ 1,680.00
6
days/year
$ 10,080.00
Lighting
Street Light Replacement
each
$ 5,000.00
1
5 years
$ 1,000.00
Street Light Electricity
LS
$ 500.00
1
each
$ 500.00
Total Maintenance and Operations Budget
$ 133,623.00
City Contribution for General Benefits to the Public
LS
$ (7,443.00)
1
each
$ (7,443.00)
General Benefit Contribution for Park Maintenance & Reserves
LS
$ (77,393.76)
1
each
$ (77,394.00)
Reserves (10% allowance)
LS
$ 13,362.00
1
each
$ 13,362.00
Annual Administration (benefit to LLD only)
LS
$ 12,000.00
1
each
$ 12,000.00
Budget to Assessment
*Calculated at $70/hr($34/hr salary + benefits and overhead)
**Calculated based on water use patterns of .65 acres of irrigated landscape @ 2.9 of/acre/year @ recycled water rates
74,148.00
Maximum Assessment Proposed: The maximum assessment for the first fiscal year is proposed at
$1,002.00/multi-family unit which results in a total assessment of $74,148.08 for the one parcel in the
District. The assessment is proposed to include an annual increase tied to the Consumer Price Index -
All Urban Consumers for Norther California (San Francisco -Oakland -Hayward) ("CPI").
Approving the Diagram and the Assessment: The Assessment Diagram, which is included in the
Engineer's Report, illustrates the Adega II parcel as the benefitting parcel in the District. The
Assessment Diagram will be recorded with the County of Sonoma to ensure that future property
owners are aware of the Assessment. The Assessment roll, which includes the $74,148.00 assessment
on the single parcel in the District will also be recorded.
Levying the Assessment: By taking the action to levy the assessment, the City Council is directing
staff to take the actions necessary to ensure that the assessment can be collected on the tax roll
beginning in Fiscal Year 2025-26.
.19
ITEM NO. 8.D.
ENVIRONMENTAL ANALYSIS:
Adoption of the proposed resolution is not a "project" under California Environmental Quality Act
(CEQA) Guidelines section 15378. The resolution approves a funding mechanism for ongoing
maintenance and services including water quality compliance services (see 15378(b)(4)) and there is
no potential that approval of the proposed agreement will result in a direct or indirect physical change
to the environment.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The proposed action is consistent with the City's Councils goals for Long Term Financial
Sustainability, Community Quality of Life and Planning and Infrastructure because it provides a
funding source for maintenance activities that both relieves burden on the General Fund and ensures
infrastructure is well maintained in the developing westside neighborhoods.
OPTIONS CONSIDERED:
None. The recommended action is necessary to satisfy the requirements of the Development
Agreement as amended.
FISCAL IMPACT/FUNDING SOURCE:
The proposed action will have a current positive fiscal impact of $74,148/year. The City will have the
ability to escalate the assessment consistent with increases in the Consumer Price Index, beginning in
Fiscal Year 26-27. The proposed action will provide a funding source for ongoing maintenance,
rehabilitation and repair activity in the Stadium Lands Master Plan Area.
Code Compliance Approval Date: NA
Department Head Approval Date: 08/19/2024
Finance Approval Date: NA
Human Resources Approval Date: NA
City Attorney Approval Date: 08/19/2024
City Manager Approval Date: 09/02/2024
Attachments:
1. Resolution Approving the Engineer's Report, Confirming Diagram and Assessment and
Assessment and Ordering the Levy of Assessment for City of Rohnert Park Landscape and
Lighting District 2024-01 (Westside Residential).
2. Resolution of Intention Exhibit A — Engineer's Report
5
RESOLUTION NO. 2024-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE ENGINEER'S REPORT, CONFIRMING THE DIAGRAM AND
ASSESSMENT AND ORDERING THE LEVY OF ASSESSMENT FOR THE CITY OF
ROHNERT PARK LANDSCAPE AND LIGHTING DISTRICT NO.2024-01
(WESTSIDE SERVICES) FOR FISCAL YEAR 2025-26
WHEREAS, by Resolution No. 2024-054, approved on July 7, 2024, the City Council
ordered the initiation of proceedings for the formation of a landscape and lighting district
pursuant to the Landscaping and Lighting Act of 1972 (Part 2 of Division 15 of the California
Streets and Highways Code (commencing with § 22500 thereof) (the "Act") and Article XIIID
of the California Constitution to be known as Landscape and Lighting District No. 2024-01
(Westside Services) (the "Assessment District"), for the purpose of financing the cost of
installation, maintenance and servicing, as detailed in the Engineer's Report prepared by Mary
Grace Pawson P.E with the City's Development Services Department.
WHEREAS, the City Council adopted Resolution No. 2024-62, on July 23, 2024, a
Resolution Adopting Proposition 218 Assessment Ballot Procedures.
WHEREAS, the City Council adopted Resolution No. 2024-63 on July, 23, 2024, a
Resolution Declaring Intention to Form Landscaping and Lighting District No. 2024-01
(Westside Services) and Levy Assessments, Preliminarily Approving the Engineer's Report,
Providing Notice of Public Hearing and Ordering the Mailing of the Assessment Ballots. The
annual assessment rate for the real property within the proposed Assessment District, the total
number of parcels to be assessed, and the total amount of annual assessment revenue is
contained within the Engineer's Report.
WHEREAS, the City provided a 45-day written mailed notice to each record owner of
assessable parcels of real property located within the boundaries of the proposed Assessment
District, as set forth on the Boundary Map, of a public hearing which was held at a regular
meeting of the City Council on September 10, 2024, at 5:00 p.m. at Rohnert Park City Hall,
located at 130 Avram Avenue, Rohnert Park CA, on the issue of whether the Assessment
District should be formed and assessments levied and collected as proposed in the Engineer's
Report for Fiscal Year 2025-26 and future Fiscal Years.
WHEREAS, the form of written mailed public notice of the public hearing contained
the following information: (a) the total amount of assessments proposed to be levied within the
Assessment District for Fiscal Year 2025-26; (b) the assessment chargeable to each owner's
parcel; (c) the duration of the proposed assessment; (d) the reason for the assessment; (e) the
basis upon which the amount of the proposed assessment was calculated; (f) the date, time and
place of the public hearing as specified in this resolution; and (g) a summary of the voting
procedures and the effect of a majority protest.
WHEREAS, the form of the written, mailed public notice also included an Assessment
ballot by which each property owner could express their support or opposition to the proposed
assessment. The ballot indicated that it must be returned before the conclusion of the public
hearing on September 10, 2024, in order to be valid and counted, and that all assessment ballots
received by the City Clerk (the "Tabulator"), would be tabulated after the conclusion of the public
input portion of the public hearing on September 10, 2024, by the City Clerk.
WHEREAS, pursuant to the provisions of California Constitution Article XIIID, an
opportunity for protest has been afforded, and the assessment ballots mailed to owners of
assessable real property within the proposed boundaries of the Assessment District have been
received and tabulated, with assessment ballots weighted according to the proportional
financial obligation of each affected parcel.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Rohnert Park as follows:
Section 1 The above Recitals are in all respects true and correct.
Section 2 The canvass of the assessment ballots submitted by the property owners
is complete and certified by the Tabulator, and the votes cast are as follows:
Total Number of Valid Ballots Processed:
1
Total Assessment Amount of Valid Ballots:
$74,148.00
Total Number of "Yes" Votes Processed:
Total Assessment Amount of "Yes" Votes Processed:
Percentage of "Yes" votes, unweighted:
Total Percentage of "Yes" Ballots, weighted:
Total Number of "No" Votes Processed:
Total Assessment Amount of "No" Votes Processed:
Percentage of "No" votes, unweighted:
Total Percentage of "No" Ballots, weighted:
Total Number of "Invalid" Votes Processed
0
Total Assessment Amount of "Invalid" Votes
0
Section 3 One valid assessment ballot was returned and received prior to the close
of the public hearing on September 10, 2024. This represents a 100% ballot return rate on the
one ballot. As determined by ballots cast, as weighted according to the amount of the
assessment for each parcel, % of the property owners cast ballots in support of the
Assessment District. Since a majority protest, as defined by Article XIIID of the California
Constitution, did not exist, the City Council is authorized to order the levy of assessment as
described in the Engineer's Report.
Section 4 The City Council hereby confirms and approves the Final Engineer's
Report for Landscape and Lighting District No. 2024-01 (Westside Services), together with the
diagram of the Assessment District and the proposed assessment roll for Fiscal Year 2025-26
contained therein, in the form presented at the public hearing on the date of this resolution and
included as Exhibit A.
Resolution 2024-081
Page 2 of 4
Section 5 Based on the oral and documentary evidence, including the Engineer's
Report, offered and received at the public hearing, the City Council expressly finds and
determines that (a) the assessed parcel of land within the District will be specially benefited by
the Improvements (as described in the Engineer's Report) in at least the amount of the
Assessment apportioned against this parcel of land; and (b) there is substantial evidence to
support, and the weight of the evidence preponderates in favor of, said finding and
determination as to special benefit to property with the District from the Improvements to be
financed with assessment proceeds.
Section 6 The City Council hereby orders the improvements and the formation of
the Assessment District and assessments consistent with the Engineer's Report are hereby
levied, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the
California Streets and Highways Code.
Section 7 Assessments for Fiscal Year 2025-26 shall be levied in the amount of
$74,148.00 for the single parcel identified as APN 143-040-139, as specified in the Engineer's
Report.
Section 8 The authorized maximum assessment to be levied in future Fiscal Years
shall be increased by an amount up to the change in the Northern California (San Francisco -
Oakland -Hayward) Consumer Price Index -All Urban Consumers (the "CPI"), which adjustment
shall be based on actual costs, including any reasonable reserves, supported by an Engineer's
Report prepared in accordance with Article XIIID of the California Constitution.
Section 9 The assessment is in compliance with the provisions of the Act, and the
City Council has complied with all laws pertaining to the levy of an annual assessment
pursuant to the Act. The assessment is levied for the purpose of paying the costs and expenses
of the improvements described in the report referred to hereinabove for fiscal year 2025-26.
Section 10 The City Council hereby certifies that the assessments to be placed on
the 2025-26 property tax bills meet the requirements of Proposition 218 that added Article
XIIID to the California Constitution.
Section 11 The assessments are levied without regard to property valuation.
Section 12 Following the adoption of this resolution, but in no event later than the
second Monday in August following such adoption, the Development Services Department
shall file a certified copy of the Diagram and Assessment and a certified copy of this resolution
with the Auditor/Tax Collector of the County of Sonoma ("County Auditor/Tax Collector").
Upon such filing, the County Auditor/Tax Collector shall enter on the County tax roll opposite
each lot or parcel of land the amount of assessment thereupon as shown in the Assessment. The
assessments shall be collected at the same time and in the same manner as County taxes are
collected and all laws providing for the collection and enforcement of County taxes shall apply
to the collection and enforcement of the assessments.
Section 13 The revenues representing assessments collected shall be deposited in a
separate fund established under a distinctive designation
Section 14 The City Clerk shall certify the adoption of this Resolution; and staff shall
cause a true and correct copy of this Resolution to be published pursuant to California
Government Code § 6061.
Resolution 2024-081
Page 3 of 4
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents needed to implement the actions authorized by this resolution
for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this loth day of September, 2024.
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-081
Page 4 of 4
SEPTEMBER 1, 2024
ENGINEER'S REPORT
CITY OF ROHNERT PARK LANDSCAPE & LIGHTING DISTRICT 2024-01
(WESTSIDE SERVICES
PREPARED BY: CITY OF ROHERT PARK
DEVELOPMENT SERVICES DEPARTMENT
Table of Contents
Introduction..................................................................................................................................................1
Legal Requirements for District Formation...................................................................................................3
Proposition218........................................................................................................................................3
Silicon Valley Taxpayers Association, Inc. v Santa Clara County Open Space Authority (2008)
44 Cal.4th 431.....................................................................................................................................3
Dahms v. Downtown Pomona Property (2009) 174 Cal.App.4th 708.................................................. 3
Bonander v. Town of Tiburon (2009) 180 Cal.App.4th 103........................................................4
Beutz v. County of Riverside (2010) 184 Cal.App.4th 1516..................................................................4
Golden Hill Neighborhood Association v. City of San Diego (2011) 199 Cal. App. 4th 416
....4
Compliance with Legal Requirements......................................................................................................4
Plans& Specifications...................................................................................................................................5
General Overview and Definitions............................................................................................................6
Park and Streetscape Maintenance..........................................................................................................6
Storm Drainage Maintenance and Monitoring.........................................................................................6
LightingMaintenance...................................................................................................................... 7
Repair and Replacement Reserves...........................................................................................................7
DistrictAdministration..............................................................................................................................7
Fiscal Year 2025-26 Estimate of Cost and Budget........................................................................................8
Method of Assessment Apportionment....................................................................................................... 8
Discussionof Benefit.................................................................................................................................9
SpecialBenefits.......................................................................................................................................10
Proximity to improved parks and landscapes.....................................................................................10
Extension of a Property's Outdoor Areas and Green Spaces for Properties within Close
Proximity to the Improvements.........................................................................................................10
Improved Safety and Access from Sidewalk and Drainage Facilities..................................................10
Improved Nighttime Visibility and Safety from Streetlights.......................................................11
Creation of Property for Residential Use that, in Absence of the Assessments, Would Not Have
BeenCreated......................................................................................................................................11
Calculation of General and Special Benefits...........................................................................................11
General Benefit to the Public at Large..........................................................................................12
General Benefit to Property Outside the District.......................................................................13
General Benefit to Property within the Assessment District.....................................................13
TotalGeneral Benefits.........................................................................................................................13
Zonesof Benefit......................................................................................................................................14
Method of Assessment and Apportionment..........................................................................................14
AnnualCost Indexing..............................................................................................................................14
Duration of Assessment..........................................................................................................................14
Assessment Funds Expended on Benefitting Maintenance Activities....................................................15
Oversite, Annual Review and Accountability..........................................................................................15
Assessment.................................................................................................................................................16
AssessmentDiagram...................................................................................................................................18
AssessmentRoll - FY 2025-26..................................................................................................................... 20
Introduction
The Residences at Five Creek is a mixed -use project within the Stadium Area Master Plan area on the
west side of Rohnert Park. The project includes a hotel, a park and an apartment complex known as
Adega. The apartment complex is being developed in two phases: a 135-unit first phase and a 74-unit
second phase.
The Residences at Five Creek project was developed under a Development Agreement (the "DA")
between City of Rohnert Park (the "City") and Stadium RP Development Partners. Stadium Lands RP
Development Partners subsequently assigned the DA to Rohnert Park 668 L.P. (the "Developer"), who is
developing Adega. The DA, among other things, requires the Developer to pay a "Service Payment" to
offset the additional cost of service created by residential development', consistent with the City's
General Plan polices and goals. For Fiscal Year 2024-25, the Service Payment is capped at
$1,002.00/multi-family unit; however, the amount of the Service Payment is subject to annual
adjustments on each July 1 based on the San Francisco Bay Area Consumer Price Index.
In early 2020 at the Developer's request, the City formed Community Facilities District 2019-01—
Westside Residential Services ("CFD 2019-01") to satisfy the DA requirements for Adega Phase I. The
Developer has requested the formation of the proposed City of Rohnert Park Landscape and Lighting
District 2024-01 (Westside Services) (the "District") to satisfy the DA requirements for Adega Phase II.
This Engineer's Report is being prepared to support formation of the LLD under the Landscape and
Lighting District Act of 1972 (the "Act") and Articles XIIIC and XIIID of the California State Constitution
("Proposition 218"). As required by the Act, this Report includes plans and specifications, a diagram or
map of the District property boundaries, the benefits received by property from the Improvements
supported by the District, and the method of allocating the City's costs of providing the Improvements
to lots and parcels within the District (the "Assessments").
As required by Proposition 218, the City Council preliminarily approved this Engineer's Report and the
proposed Assessments by resolution (known as a "Resolution of Intention"), and an assessment ballot
and notice was mailed to each property owner as identified in the most recent equalized tax roll prepared
by the Sonoma County Assessor's office. The Resolution of Intention preliminarily approving the Engineer's
Report and mailed notice included the date for a public hearing at which time all assessment ballots
were received and counted in accordance with Government Code Section 53753. The notice and
assessment ballots were mailed at least 45 days prior to the public hearing.
At the appointed time and place, a public hearing was held to allow public testimony about the
proposed Assessments. At this hearing, the Council will heard public testimony and tabulate all
assessment ballots turned in before the close of the public comment period of the public hearing. If it is
determined that the assessment ballots submitted in opposition to the proposed Assessments do not
exceed the assessment ballots submitted in favor of the Assessments (each ballot is weighted by the
proportional financial obligation of the property for which the ballot is submitted) the Council may take
action to approve the levying of Assessments.
1 Development Agreement Section 6.5, Public Service Payment.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
Because the formation of the District is planned to occur after July 1, 2024, the Service Payment owed
by the Developer to the City under DA Section 6.5 for Fiscal Year 2024-25 will be "hand billed" to the
Developer, and each subsequent years' Assessments (beginning with Fiscal Year 2025-26) will be
submitted to the Sonoma County Auditor/Controller for inclusion on the annual property tax rolls.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
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Legal Requirements for District Formation
Proposition 218
This District is being formed and assessments are being calculated consistent with Proposition 218.
Proposition 218 was approved by the voters of California on November 6, 1996, and is now incorporated
in Articles XIIIC and XIIID of the California Constitution. Among other requirements, Proposition 218
provides for assessments to be levied on properties to fund the cost of providing "improvements" that
specially benefit the assessed properties. Under Proposition 218 and the Act, and the judicial decisions
interpreting them, the term "improvements" is broadly defined to generally include acquisition of
property; installation of landscaping, lighting, or ornamental structures or facilities, construction that is
appurtenant, necessary, or convenient to those installations (such as curbs, gutters, walls, sidewalks,
paving, irrigation, drainage, or electrical, as well as parks, restrooms, and community gathering
facilities); maintenance; and other related services such as operations and administration.
Proposition 218 describes several important requirements, including procedural requirements for
property -owner balloting to approve the formation of assessment districts. As summarized above, the
City may only approve an assessment district if the property -owner assessment ballots submitted in
opposition to the proposed Assessments do not exceed the property -owner assessment ballots submitted
in favor of the Assessments (each ballot is weighted by the proportional financial obligation of the
property for which the ballot is submitted). Proposition 218 and the judicial decisions interpreting it also
describe important substantive requirements that must be satisfied in identifying and quantifying the
amount of the Assessment imposed on each property -owner based on the special benefit received by
the assessed property -owner. Some of these key judicial decisions are summarized below.
Silicon Valley Taxpayers Association, Inc. v Santa Clara County Open Space Authority (2008)
44 Cal.4th 431
In Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority ("SVTA"), the
California Supreme Court clarified how public agencies must determine assessed special benefit under
Proposition 218. The Court found that:
oc Benefit assessments are for special, not general, benefit
cc The services and/or improvements funded by assessments must be clearly defined
oo Special benefits are directly received by and provide a direct advantage to property in the
Assessment District
oo The assessment levied on each property should be proportional to the special benefits it receives
from the Improvements
Dahms v. Downtown Pomona Property (2009) 174 Cal.App.4th 708
In Dahms v. Downtown Pomona Property ("Dahms") the Second District Court of Appeal upheld an
assessment that was 100%special benefit (i.e., 0% general benefit) on the rationale that the services and
improvements funded by the assessments were directly provided to property in the assessment district.
The Court also upheld discounts and exemptions from the assessment for certain properties.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
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3
Bonander v. Town of Tiburon (2009) 180 Cal.App.4th 103
In Bonander v. Town of Tiburon ("Bonander"), the First District Court of Appeal overturned a benefit
assessment approved by property owners to pay for placing overhead utility lines underground in an area
of the Town of Tiburon. The Court invalidated the assessments primarily on the grounds that the
assessments had been apportioned to assessed property based on the costs within sub- areas of the
assessment district instead of the overall cost of the improvements and the overall proportional special
benefits.
Beutz v. County of Riverside (2010) 184 Cal.App.4th 1516
In Steven Beutz v. County of Riverside ("Beutz") the Fourth District Court of Appeal overturned an
assessment for park maintenance in Wildomar, California, primarily because the general benefits
associated with improvements and services were not explicitly calculated, quantified, and separated
from the special benefits.
Golden Hill Neighborhood Association v. City of San Diego (2011) 199 Cal. App. 4th 416
In Golden Hill Neighborhood Association v. City of San Diego ("Golden Hill"), the Fourth District Court of
Appeal overturned an assessment for street and landscaping maintenance in the Greater Golden Hill
neighborhood of San Diego, California. The court described two primary reasons for its decision. First,
like in Beutz, the court found the general benefits associated with services were not explicitly calculated,
quantified, and separated from the special benefits. Second, the court found that the City had failed to
record the basis for the assessment on its own parcels.
Compliance with Legal Requirements
This Engineer's Report is consistent with the requirements of Proposition 218 and the judicial decisions
interpreting it because the Improvements to be funded are clearly defined; the benefiting property in
the District enjoys close and unique proximity to the improvements, the benefitting property in the
District is required, as a condition of its development, to help support the costs of the improvements
and such special benefits provide a direct advantage to property in the District that is not enjoyed by the
public at large or other property.
This Engineer's Report is consistent with Beutz, Dahms and Golden Hill because the Improvements will
directly benefit property in the District and the general benefits have been explicitly calculated and
quantified and excluded from the Assessments. The Engineer's Report is consistent with Bonander
because the Assessments have been apportioned based on the overall cost of the Improvements and
Services proportional special benefit to each property, rather than the proportional cost to the District to
provide the Improvements to specific properties.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
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Plans & Specifications
The District maintains landscaping, streetscaping, lighting and other improvements that directly benefit
the property in the District. The work and improvements to be undertaken bythe proposed District are
described below and illustrated in Figure 1.
FIGURE 1 - IMPROVEMENTS TO BE MAINTAINED
ERMNEB8 PARK OR
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■
0
PARK TO BE MAINTAINED
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ASSESSOR'S PARCEL 2 STREETLIGHTS & STREET
I 143-040-137 � FRONTAGE TO BE
---I -- j, MAINTAINED
f �fJ ASSESSOR AREA FOR DRAINAGE
'r
L_________--_1'` PARCEL MAINTENANCE 8
r 43-040-139 MONITORING
4 150 _
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STREET FROWAGE Feet
vir a Ra+r�rrPwrr TO BE MAINTAINED
TWw�..A ehFld 2019-01_NW&d�J,�yrak�lCAO'MESi6D�hNlldfplHIBIT.d,�µ MAN 11:1517 AK Add. POF.pc3
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
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General Overview and Definitions.
The installation, maintenance, and servicing of public improvements and facilities, including but not
limited to, landscaping, sprinkler systems, park grounds, park facilities, playground equipment,
landscape corridors, sidewalks, curbs and gutters, storm drainage systems, public lighting facilities,
frontage and retention walls, other landscaping facilities, and related labor, materials, supplies, utilities,
equipment, and incidental expenses (collectively "Improvements").
Under the Act, "Installation" means the construction of Improvements, including, but not limited to,
land preparation (such as grading, leveling, cutting, and filling), sod, landscaping, irrigation systems,
sidewalks, walkways and drainage, lights, playground equipment, play courts, playing fields, recreational
facilities, and public restrooms.
Under the Act, "Maintenance" means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including repair, removal or replacement of
all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping,
including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the
removal of trimmings, rubbish, debris, and other solid waste, and the cleaning, sandblasting, and
painting of walls and other improvements to remove or cover graffiti.
Under the Act, "Servicing" means the furnishing of electric current, or energy, gas or other illuminating
agent for any public lighting facilities or for the lighting or operation of any other improvements, or
water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any
other improvements.
Under the Act, "Incidental Expenses" include all of the following: (a) The costs of preparation of the
report, including plans, specifications, estimates, diagram, and assessment; (b) the costs of printing,
advertising, and the giving of published, posted, and mailed notices; (c) compensation payable to the
County for collection of assessments; (d) compensation of any engineer or attorney employed to render
services in proceedings pursuant to this part; (e) any other expenses incidental to the construction,
installation, or maintenance and servicing of the Improvements; (f) any expenses incidental to the
issuance of bonds or notes pursuant to Streets & Highways Code Section 22662.5; and (g) costs
associated with any elections held for the approval of a new or increased assessment (Streets &
Highways Code §22526).
Park and Streetscape Maintenance
Includes maintenance, repair and replacement of a publicly owned park, including a playground, bocce
courts, skate feature, turf, decorative landscape, irrigation facilities and water, a decorative gazebo,
benches, tables, bike racks, fences, trash and recycling bins, decorative walls, and frontage curb, gutter
and sidewalk along the park frontage and the Adega II development, together with all appurtenances
and appurtenant work in connection with the foregoing improvements.
Storm Drainage Maintenance and Monitoring
Includes permitting, operation, maintenance, monitoring and repair of publicly owned drainage and
storm water treatment systems that receive tributary flow from the Adega II development, together
with all appurtenances and appurtenant work in connection with the foregoing improvements.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
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Lighting Maintenance
Includes the cost of power, maintenance services, electricity and an allowance for replacement of the 2
streetlights along the Adega II development frontage together with all required appurtenances and
appurtenant work in connection with foregoing improvements.
Repair and Replacement Reserves
Dedicated funding, often referred to as "reserves," will be used to support the cash flow needs of the District
(because assessments are collected twice a year) and in the event improvements need to be replaced,
outside of the budgeted replacement schedule, due to failure, damage, natural disaster etc.
District Administration
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7
Fiscal Year 2025-26 Estimate of Cost and Budget
The Act provides that the total costs for providing the maintenance and servicing of the District
Improvements and facilities can be recovered in the assessment spread including incidental expenses.
The latter can include engineering fees, legal fees, printing, mailing, postage, publishing, and all other
costs identified with the District proceedings.
An estimate of District costs for fiscal year 2025-26 for the maintenance and servicing of the
Improvements is provided below.
Landscape & Lighting District 2024-01 (Westside Residential)
Fiscal Year 2025-26 Budget Estimate
Description
Unit
Unit Cost
Quantity
Total
Park Maintenance
Park & Streetscape Mai ntenace
3 person crew day*
$ 1,680.00
30
days/year
$ 50,400.00
Irrigation Water—
LS
$ 3,200.00
1
each
$ 3,200.00
Mulch Replacement (2 years)
LS
$ 6,741.95
1
each
$ 6,741.95
Bocce Court Material Replacement (2 years)
LS
$ 12,877.06
1
each
$ 12,877.06
Planting Replacement (10 years)
LS
$ 7,119.50
1
each
$ 7,119.50
Turf Replacement (10 years)
LS
$ 2,739.24
1
each
$ 2,739.24
Playground Fall Material Replacement (5 years)
LS
$ 5,281.70
1
each
$ 5,281.70
Playground Equipment Replacement (10 years)
LS
$ 1,404.57
1
each
$ 1,404.57
Gazebo Structure Replacement (25 years)
LS
$ 2,043.01
1
each
$ 2,043.01
Tables/Benches/ Bike Racks/Trash/Fence Replacement (15 years)
LS
$ 6,670.87
1
each
$ 6,670.87
Drinking Fountain Replacement (5 years)
LS
$ 4,086.03
1
each
$ 4,086.03
Underground Utilities Replacement (40 years)
LS
$ 1,113.39
1
each
$ 1,113.39
Park Pathway and Wall Replacement (50 years)
LS
$ 1,690.65
1
each
$ 1,690.65
Frontage Curb/Gutter Replacement (50 years)
LF
$ 85.00
379.22
LF
$ 6,446.74
Frontage Sidewalk Replacement (50 years)
SF
$ 10.00
4000.96
SF
$ 8,001.91
Subtotal Park Maintenance (rounded to nearest dollar)
$ 119,817.00
Street Frontage Maintenance (Adega II only)
Frontage Curb/Gutter Replacement (50 years)
LF
$ 85.00
838.82
LF
$ 1,425.99
Frontage Sidewalk Replacement (50 years)
SF
$ 10.00
4000.96
SF
$ 800.19
Storm Drainage Maintenace & Monitoring
3 person crew day`
$ 1,680.00
6
days/year
$ 10,080.00
Lighting
Street Light Replacement
each
$ 5,000.00
1
5 years
$ 1,000.00
Street Light Electricity
LS
$ 500.00
1
each
$ 500.00
Total Maintenance and Operations Budget
$ 133,623.00
City Contribution for General Benefits to the Public
LS
$ (7,443,00)
1
each
$ (7,443,00)
General Benefit Contribution for Park Maintenance & Reserves
LS
$ (77,393.76)
1
each
$ (77,394.00)
Reserves (10% allowance)
LS
$ 13,362.00
1
each
$ 13,362.00
Annual Administration (benefit to LLD only)
LS
$ 12,000.00
1
each
$ 12,000.00
Budget to Assessment $ 74,148.00
'Calculated at $70/hr($34/hr salary+ benefits and overhead)
`*Calculated based on water use patterns of .65 acres of irrigated landscape @ 2.9 of/acre/year @ recycled water rates
Method of Assessment Apportionment
This section of the Engineer's Report explains the benefits to be derived from the Improvements and the
methodology used to apportion the total assessment to properties within the District.
The District consists of Sonoma County Assessor's Parcel Number 143-040-139, which contains the
Adega II development of 74 multi -family units. The method used for apportioning the assessment is
based upon the proportional special benefits derived by the properties in the District over and above
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
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general benefits conferred on real property or to the public at large. Special benefit and the
Assessments are calculated using the following process:
oo Identification of special benefit factors derived from the Improvements
oo Calculation and quantification of the general benefits
oc Determination of the relative special benefit within different areas within the Assessment District
oc Determination of the relative special benefit per property type
oc Apportionment of the costs to Assessment and calculation of the Assessment for each individual
parcel based upon special benefit; location, property type, property size, property
characteristics, improvements on property and other supporting attributes.
Discussion of Benefit
Assessments must reflect the cost of special benefit to property in the District. This special benefit is
received by property over and above any general benefits. With reference to the requirements for
assessments, Section 22573 of the Landscaping and Lighting Act of 1972 (the "Act") states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by
any formula or method which fairly distributes the net amount among all assessable lots or
parcels in proportion to the estimated benefits to be received by each such lot or parcel from the
improvements. "
Proposition 218 confirms that assessments must be based on the special benefit to property and that
the City's cost to provide the special benefits may exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the reasonable cost of the
proportional special benefit conferred on that parcel. "
The following benefit categories summarize the types of special benefit to property in the District from
the installation, maintenance, and servicing of the Improvements to be provided with the assessment
proceeds. These categories of special benefit are derived from the statutes passed by the California
Legislature and judicial decisions interpreting that legislation and Proposition 218 which describe the types
of special benefit received by property from maintenance and Improvements such as those within by the
District. These types of special benefit are summarized as follows:
oo Proximity to improved parks and landscapes
oo Extension of a property's outdoor areas and green spaces for properties within close
proximity to the Improvements.
oc Improved safety and access from sidewalk and drainage facilities
oc Improved nighttime visibility and safety from streetlights
oc Creation of individual lots for residential use that, in absence of the Assessments, would not
have been created.
In this case, the SVTA case provides enhanced clarity to the definitions of special benefits to properties
from improvements related to proximity and access. SVTA also clarifies that a special benefit is a service
or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages
resulting from the overall public benefits from a service or improvement are general benefits. SVTA
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0
provides specific guidance that park improvements are a direct advantage and special benefit to
property that is proximate to a park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel receives a direct advantage
from the improvement (e.g., proximity to a park) or receives an indirect, derivative advantage
resulting from the overall public benefits of the improvement (e.g., general enhancement of the
district's property values).
Proximity and improved access strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements funded by
assessments, that are over and above what otherwise would be provided and that other property in
general and the public do not share or receive, are 100% special benefit. The assessment -funded
services upheld by Dahms included streetscape maintenance and security services.
Special Benefits
The following special benefits inure to the property in the proposed District.
Proximity to improved parks and landscapes
Only improvements with close proximity to District are included in the cost estimate. The District has
been narrowly drawn to include the properties that receive special benefits from the Improvements.
Therefore, property in the District enjoys unique and valuable proximity and access to the
Improvements that the public at large and property outside the District do not share.
In absence of the Assessments, the Improvements would not be provided and the park and landscapes
would be degraded due to insufficient funding for maintenance, upkeep, and repair. Therefore, the
assessments provide Improvements that are over and above what otherwise would be provided.
Improvements that are over and above what otherwise would be provided do not by themselves
translate into special benefits but when combined with the unique proximity enjoyed by parcels in the
District, they provide a direct advantage and special benefit to property in the District.
Since the parcels in the District enjoy close access to the Improvements, they directly benefit from the
areas that are provided through the Assessments. This is a direct advantage and special benefit to
property in the District.
Extension of a Property's Outdoor Areas and Green Spaces for Properties within Close
Proximity to the Improvements
The park and landscaped areas maintained with Assessments provide additional outdoor areas that
serve as an effective extension of the land area for proximate properties. The Improvements, therefore,
provide an important, valuable, and desirable extension of usable land area for the direct advantage and
special benefit of properties with good and close proximity to the Improvements.
Improved Safety and Access from Sidewalk and Drainage Facilities
The sidewalk and drainage facilities maintained by the Assessments were designed and constructed
specifically to provide drainage, access and water quality improvements to serve the property in the
District. In the absence of these improvements, there would be no safe pedestrian access to the
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property in the District and there would be no way to remove storm water from the property in the
District, increasing the potential for flooding, pooling of stagnant water and vectors. The Improvements
provide important, valuable and desirable enhancements to public health and safety directly to the
properties in the District, which is a direct advantage and unique benefit.
Improved Nighttime Visibility and Safety from Streetlights
Well -maintained, effective street lighting provides special benefit to proximate parcels, within the range
of the light, because it allows for safer and improved use of the property in the evenings and night.
Street lighting also provides special benefit as it increases neighborhood safety and reduces the
likelihood of crime on the proximate parcels.
Creation of Property for Residential Use that, in Absence of the Assessments, Would Not
Have Been Created
As discussed above, the Developer has been required to provide a "public service payment" to ensure
that improvements that supported the development of its property can be maintained over the life of
the development. The Assessments provide a vehicle for ensuring this public service payment can be
made. In absence of the Assessments, or a similar mechanism, the property in the District and the
Improvements would not have been created. Therefore, the property receives direct advantage and
special benefit that is not generally available throughout the City.
Calculation of General and Special Benefits
Proposition 218 requires an assessing agency to separate the general benefits from the special benefits
of a public improvement or service, estimate the quantity of each in relation to the other, and limit the
assessment amount to the portion of the improvement or service costs attributable to the special
benefits.
In the legal decisions known as Golden Hill and Beutz, the California courts have determined that there
typically will be some general benefit associated with parks, landscaping and lighting maintenance and
improvements because people who don't reside or own property in an assessment district do receive
some, albeit minimal, benefit from the Improvements.
The separation and quantification of general and special benefits requires an apportionment of the cost
of the service or improvement between the two benefit types. General benefits cannot be funded by
assessment revenue. Rather, the funding must come from other sources. This report provides and
analysis of how much the general public may reasonably be expected to use or benefit from the
improved and maintained areas in relation to the quantity or extent to which property owners within the
assessment district use and benefit from the improved and maintained areas.
There is no statutory formula for calculating general benefit. General benefits are benefits from
improvements or services that are not special in nature, are not "particular and distinct" and are not
"over and above" benefits received by other properties. The SVTA decision provides some clarification
by indicating that general benefits provide "an indirect, derivative advantage" and are not necessarily
proximate to the improvements.
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A widely -accepted formula to estimate the general benefit is:
Total General Benefit
General Benefit
= to the public at
large
General Benefit to General Benefit to
+ real property + real property inside
outside the district the district
This formula is used in the discussion below in order to calculate the portion of the costs that should not
be borne by the District.
General Benefit to the Public at Large
The City of Rohnert Park is a planned community with the vast majority of the residential development
and parkland located east of Highway 101. The LLD includes a portion of the Residences at Five Creek
subdivision, a mixed -use development that located 209 residential units west of Highway 101. The
improvements maintained by the District were required as part of the development.
The street frontage, lighting and drainage facilities serve only the Adega II development. There would be
no need for the improvements to exist and no need to maintain them but for the development project.
Because the improvements were solely required because of development and because the larger
community experienced no difference in service levels before these improvements were developed,
there is no General Benefit attributable to the public at large from the frontage, lighting and drainage
improvements.
The 0.65-acre park that is maintained by the District is part of the City's 473.5 acre park network. All of
the City's parks, except the one maintained by the LLD, are located east of Highway 101 where they
serve the residential developments that are also located east of Highway 101. While many of the City's
parks have regional recreation amenities, including pools, lighted soccer and baseball fields and golf
courses, the park maintained by the LLD was intentionally designed to focus on neighborhood serving
amenities including a tot lot and a bocce court. While it is possible for residents from the eastern
portion of the City to use the park maintained by the LLD, accessing this park would require a vehicle
trip across Highway 101.
The City acknowledges that the 0.65-acre park benefits both phases of the Adega development (see
discussion of General Benefit to Property Outside the District, below). The City also acknowledges that
this relatively small, relatively isolated park can also have benefits to the public at large.
One way to quantify the benefits to the public at large is to look at the size of the park maintained by
the District in the context of the City's overall park network. This method is quantified below.
0.65 acres/473.5 acres = 0.14%
Using this method, the City's contribution for general benefits to the public at large would be
approximately $165/year in current dollars (0.14% of the $119,817 annual park maintenance budget).
Another way to quantify the benefits to the public at large is to acknowledge that the City's DA clearly
limits the Developer's public service payment to $1,002.00/year in current dollars. Under this method
2 City of Rohnert Park, Community Services webpage
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the City's contribution for benefits to the public at large would provide the difference between the City's
actual costs and the maximum public service contribution and as outlined in the Fiscal Year 2025-26
Budget, above.
General Benefit to Property Outside the District
The Adega II property, which is the property within the District, receives the special benefits from the
Frontage Curb and Gutter, Frontage Sidewalk, Drainage Maintenance & Monitoring and Lighting
Improvements because these improvements are located exclusively along the property frontage, are
designed to serve only that property and satisfy a required condition of development that allowed the
property to be created. But for the creation of the Adega II development, there would be no need for
maintenance of the Frontage Curb and Gutter, Frontage Sidewalk, Drainage Maintenance & Monitoring
and Lighting Improvements.
The benefit of the park and its maintenance is shared with the Adega I Phase 1 development, which is
also proximate to the park, receives the benefit of extended green space and was also required to
construct and maintain the park. Because Adega I and II are both multi -family developments, the benefit
is allocated based on the number of units in each development. Adega I has 135 units and Adega II has
74 units so the benefit to property outside the District is calculate as follows:
Number of Units in Adega I/Total Number of Units in Adega I and II or
135/ (135+74) = 64.6%
Total General Benefit to Properties Outside of the District =64.6%
Using this method, the contribution for general benefits outside the District is approximately
$77,400/year in current dollars (64.4% of the $119,817 annual park maintenance budget).
General Benefit to Property within the Assessment District
The improvements and services funded through the assessments were specifically required,
conditioned, designed, located, and constructed to provide additional and improved public resources for
property inside the District. While the SVTA decision indicates there may be general benefit "conferred
on real property located in the district" when there is property in the district that is used for "regional
purposes", this is not the case for the proposed District.
Because improvements and services funded through the assessments were specifically required,
conditioned, designed, located, and constructed to provide additional and improved public resources for
property inside the District, there is no general benefit associated with property in the District.
Total General Benefits
The three measures of general benefit are summarized in the table below. The costs associated with
these general benefits must come from sources otherthan the assessment. This contribution offsets any
general benefits from the Assessment services. In this case, general benefit contribution offset comes
from several sources, including the City of Rohnert Park and Community Facilities District 2019-01
(Westside Services).
When these percentages are applied to the total cost of service, the District's budget for apportionment
can be calculated. The budget presented under the title Fiscal Year 2025-26 Estimate of Cost and
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
13
Budgets includes these calculations and the deducts the General Benefit contribution and the City
contribution to meet the Development Agreement commitments. The budget also includes an
allowance for District Reserves, which is calculated after the General Benefit contribution is removed,
and Administration, which is solely attributable to the legal requirements for the District.
Total General Benefit Calculation
Type of General Benefit
Percent of Total
Minimum
Contribution
General Benefits to the Public at Large
Park Maintenance
0.14%
$165
Frontage Sidewalk and Curb Maintenance
0%
Drainage and Water Quality Maintenance
0%
Benefits to Properties outside the District
Park Maintenance
64.6%
$77,394
Frontage Sidewalk and Curb Maintenance
0%
Drainage and Water Quality Maintenance
0%
Lighting
0%
General Benefits to Properties inside the District
0%
Zones of Benefit
Since the boundaries of the District were carefully drawn to include the single parcel that receives
special benefit from the Improvements, there are no other parcels that could be identified as being in a
separate zone of benefit.
Method of Assessment and Apportionment
As previously discussed, the proposed Assessments will fund maintenance services that clearly confer
special benefits to the single parcel in the proposed District. Thus, there are no other parcels to which
the assessment may be otherwise apportioned. The District consists entirely of a 74-unit apartment
complex and each residential unit receives similar special benefit from the Improvements.
Annual Cost Indexing
In order to account for inflation, the Method of Assessment explicitly includes that provision that the
maximum assessment rate within the District may increase in future years based on the annual increase,
if any, in the Northern California (San Francisco -Oakland -Hayward) Consumer Price Index -All Urban
Consumers (the "CPI"), from May to May off each year.
Duration of Assessment
The Assessments, if approved by the property owner, will be continued every year after their formation,
so long as the public Improvements need to be maintained and improved, and the City requires funding
from the Assessments for these Improvements in the District. As noted previously, the Assessment can
continue to be levied annually after the City Council approves an annually updated Engineer's Report. In
addition, the City Council must hold an annual public hearing to continue the levying the Assessment.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
14
Assessment Funds Expended on Benefitting Maintenance Activities
The net available Assessment funds, after incidental, administrative, financing, and other costs shall be
expended exclusively for Improvements that provide special benefit to the property within the
boundaries of the District as described herein, and appropriate incidental and administrative costs as
defined in the Plans and Specifications section. Beyond the first fiscal year of the District, authorized
expenditures of Assessment funds shall be subsequently established in accordance with the
requirements of the Act related to the levy of annual assessments (beginning at Streets and Highways
Code Sections 22620) and Proposition 218.
Oversite, Annual Review and Accountability
The District, including its Assessment budget, Assessment rate, Assessment CPI increase, and
Improvements are reviewed annually at a noticed public hearing. The Assessments cannot continue in
subsequent years unless the City Council affirmatively approves, at a noticed public hearing, an updated
Engineer's Report with updated budgets, costs and an updated Assessment roll listing all parcels and
their Assessments. The updated annual assessments may not exceed the maximum assessment
established in this Report, adjusted for inflation by the CPI. At the annual public hearing, members of
the public can provide input to the Council prior to the Council's decision on ordering the Improvements
and the Assessments for the next Fiscal Year.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
15
Assessment
WHEREAS, the City Council of the City of Rohnert Park, County of Sonoma, State of California, pursuant to
the provisions of the Landscaping and Lighting Act of 1972 and Article MID of the California Constitution
(collectively "the Act"), adopted its Resolution Initiating Proceedings for the Formation of the City of
Rohnert Park Landscaping and Lighting District 2024-01 (Westside Services) for Fiscal Year 2025-26 (the
"Assessment District");
WHEREAS, the Resolution Initiating Proceedings directed the undersigned Engineer of Work to prepare
and file a report presenting a description of the Improvements, an estimate of the costs of the
Improvements, a diagram for the Assessment District and an assessment of the estimated costs of the
Improvements upon all assessable parcels within the Assessment District;
WHEREAS, the undersigned Engineer of Work prepared this Engineer's Report for the Assessment District
in accordance with the Resolution Initiating Proceedings.
Now, THEREFORE, the undersigned, by virtue of the power vested in me under the Act and the order of
the City Council of the City of Rohnert Park, hereby assess the net amount upon the one assessable
parcel of land within the District to cover the portion of the estimated cost of the Improvements, and
the costs and expenses incidental thereto to be paid by the Assessment District. This assessment is
subject to the City Council's approval following its consideration of evidence at a duly noticed public
hearing, considering any protest ballots submitted prior to the conclusion of the public input portion
of the public hearing.
The estimate of the total costs of the Improvements and related incidental expense to be paid from
Assessment revenue from the District, as well as corresponding costs to be paid from sources other than
the District, for the fiscal year 2025-26 is listed below.
Description
Budgeted Cost
Contribution
Park and Streetsca a Maintenance
$
119,816.63
Storm Drainage Maintenance and Monitorinq
$
10,080.00
Lighting
$
1,500.00
Total Operations & Maintenance Budget
$
133,623.00
City Contribution for General Benefits to the Public
$
7,443.00
General Benefit Contribution for Parks & Streetsca es
$
77,394.00
Reserves
$
13,362.00
Annual Administration
$
12,000.00
Total Budget to Assessment
1 $
74,148.00
As required by the Act, the Assessment Diagram is hereto attached and made a part hereof showing the
exterior boundaries of the District which includes one parcel. The distinctive number of the parcel of
land in the Assessment District is its Assessor Parcel Number appearing on the Assessment Roll.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
16
As required by the Act, the Plans and Specifications for the Improvements showing and describing the
general nature, location, and extent of the existing and proposed improvements are incorporated in this
Engineer's Report, and are hereto attached and made a part hereof.
I do hereby assess and apportion the net amount of the cost and expenses of the Improvements,
including the related incidental expenses, upon the single parcel of land within the District, in
accordance with the special benefits to be received by that parcel, from the Improvements, and more
particularly set forth in the Cost Estimate and Method of Assessment in the Report.
The assessment is made upon the parcel of land within the District in proportion to the special benefits
to be received by the parcel of land, from the Improvements.
The Assessment is subject to an annual increase tied to the Consumer Price Index -All Urban Consumers
for Northern California (San Francisco -Oakland -Hayward) as of December of each succeeding year (the
"CP1").
The parcel of land is described in the Assessment Roll by reference to its parcel number as shown on the
Assessor's Maps of the County of Sonoma for the fiscal year 2024-25. For a more particular description
of the parcel, reference is hereby made to the deeds and maps on file and of record in the office of the
County Recorder of Calaveras County.
Dated: July 9, 2024
By Mary Grace Pawson PE,
RCE: C044573
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
17
Assessment Diagram
The District Boundary and the parcels to be assessed in City of Rohnert Park Landscaping and Lighting
District No 2024-01 (Westside Services) are displayed on the Assessment Diagram, which is on file with
the City Clerk of the City of Rohnert Park. The following Assessment Diagram is for general location only
and is not to be considered the official boundary map. The lines and dimensions of each lot or parcel
within the District are those lines and dimensions as shown on the maps of the Assessor of the County
of Sonoma for Fiscal Year 2024-25, and are incorporated herein by reference, and made a part of this
Diagram and this Report.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
18
ASSESSMENT DIAGRAM FOR
CITY OF ROHNERT PARK LANDSCAPE & LIGHTING DISTRICT 2024-01
(WESTSIDE SERVICES)
BUSINESS PARK OR
1
_
0
CARLSOTV AVENUE
r 7
j W
r-----------
A SSESSORs PARCEL
Uj j
143-040-137 --- -_____-I J
Wes'
W
Q
_ ASSESSOR'S S
V'
Q1A3-040-139
PARCEL
��
�
NOTE:
REFERENCE IS HEREBY MADE TO THE MAPS AND DEED OF RECORD IN THE OFFICE OF THE
ASSESSOR OF THE COUNTY 3� SONOMA FOR THE DETAILED DESCRIPRON
OF THE LINES AND DIMEH51CN5 OF ANY PARCELS SHOWN HEREON, THOSE MAPS SHALL
BE
FOR ALL DETAILS CONCERNING THE LINES AND DIMENSIONS OF -A PARCELS,
EACH PARCEL IS IDENTIFIED IN SAID MAP5 BY ITS DISTINCTIVE ASSESSOR'S PARCEL NUMBER
F/LGa /N T.YE OfFICE LY TIJE qTY GLERK C/TY OF FOHN£RT PARK
COUNTY OF SONOMA, STATE OF CAL/FQ?N/A
THlS _DAY ➢F _ _� 2D24.
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R£GYIRDED /N THE OFAGi OF — LYTY LY£RK GV TY - RON 1 PARK
THISNr_ OAY pF, SrATE OF JA 2024NIA
SQ NA LOP£Z LYl£YA£ C'T1 ll£RK
AN A55£SSMFNT WAS COIVF] 0 AND LENED EY IFIE L -NC
OF ]NE GTY OF ROF/NERT PARK ON THE LO15 PIECES AND
PARL£25 OF LAND ON ➢fA5 ASS'£SSA/£NT DIAGRAM
__1AY
FGR FISCAL YEAR 2025-M. AND SAND ASSE ENT D/AG AM AND
Th'E ASSESSMENT ROLL FOR 5A10 E/563AL YEAR WERE R2FSP IN THE
CAL/FQ4N/A.
ON WE — — VA2021,
IfFFRFNCE H7 HEFE9Y -OE TO 51IO RECG1£OED A55E55ME1T ROL(
FGR AHE EXACT AMOUNT CF EACH ASSESSMENT LEN£O AGAINST
I NOE111111 ITT 111N11of
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I min =zoo n.
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
19
LOCATION NAP
COUNTY RECOROER'S STATEMENT
H011R CFS O'llGY! L/ /N )NE bT/� AI RL
CWNO'RECGFOEF, GCaFV SPVSra /£(�
CALIFP%✓IA. FT TN£R£W£S1 GF 1
1 Q<F'G'/.NCTrT qFX
CITY OF ROHNERT PARK COUNTY OF SONOMA
STATE OF CALIFORNIA
AS5FS, O 'S PARCEL :43-040-13], 135 & 143-040-139 SHEET 1 OF
Assessment Roll - FY 2025-26
An Assessment Roll (a listing of all parcels assessed within the Assessment District and the amount of the
assessment) is below. Each lot or parcel listed on the Assessment Roll is shown and illustrated on the
latest County Assessor records and these records are, by reference made part of this Report. These
records shall govern for all details concerning the description of the parcel.
Assessment Roll
City of Rohnert Park Landscape and Lighting District 2024-01 (Westside Services)
Assessor's
Site Address
Owner's Name
Multi-
Assessment
Total
Parcel
Family
per Unit
Assessment
Number
Residential
Units
143-040-139
591-641 Carlson
74
$1002.00
$74,148.00
Ave
City of Rohnert Park Landscape & Lighting District 2024-01 (Westside Residential)
Engineer's Report I July 2024
20
N F eT
LI)
�M1LIFARpti�
ITEM NO. 8.E.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: September 10, 2024
Department: Public Works Department
Submitted By: Vanessa Garrett, Director of Public Works and Alicia Giudice, Director of
Development Services
Prepared By: Cortney Bowser, Management Analyst II
Agenda Title: Consider Introducing by Title Only and Waiving the First Reading of Ordinance
984, an Ordinance amending Chapter 13.05 "Water Waste and Water Shortage
Contingency Plan" of the City of Rohnert Park Municipal Code to adopt by
reference the California State Model Water Efficient Landscape Ordinance
(MWELO), codified at Chapter 2.7 of Title 23 of the California Code of
Regulations
RECOMMENDED ACTION:
Consider Introducing by Title Only and Waiving the First Reading of Ordinance 984, an Ordinance
amending Chapter 13.05 "Water Waste and Water Shortage Contingency Plan" of the City of Rohnert
Park Municipal Code to adopt by reference the California State Model Water Efficient Landscape
Ordinance (MWELO), codified at Chapter 2.7 of Title 23 of the California Code of Regulations
BACKGROUND:
Assembly Bill (AB) 325 of 1990 created the Water Conservation in Landscaping Act requiring the
Department of Water Resources (DWR) to develop a Model Water Efficient Landscape Ordinance
(MWELO). This ordinance was adopted and went into effect January 1, 1993, and involves regulating
the amount of water that can be used for property irrigation for both new development and existing
development that undergoes modifications. In response to numerous drought years, the regulation has
been updated multiple times to further promote water conservation through efficient landscaping
practices and includes among other things, provisions for soil management, grey water usage,
stormwater capture, more efficient irrigation systems, turf limits, as well as lowering the maximum
applied water allowance.
On June 27, 2024, DWR submitted an updated and amended MWELO regulation for review. While the
proposed amendments do not modify or add requirements, they do aim to reduce ambiguity and
improve clarity with the goal of improving implementation and reporting. This amendment will also
incorporate government code updates that have been amended since the previous 2015 ordinance was
adopted by the State.
DWR allowed municipalities the option to adopt the State's updated ordinance or adopt their own
more stringent ordinance. The City has been utilizing the State ordinance through our landscape permit
application process as well as through the building standards within our Municipal Code which
4888-7479-1388 v1
ITEM NO. 8.E.
reference the ordinance. Staff also requires review of landscape plans specifically for compliance with
the State's MWELO. However, it has not been directly adopted by City ordinance.
Staff are recommending that the City Council introduce an ordinance that amends the City of Rohnert
Park Municipal Code to adopt the State Ordinance by reference. Doing so will ensure that the City
stays in compliance with State law for all future amendments and updates to the State ordinance.
ANALYSIS:
The California Model Water Efficient Landscaping Ordinance (MWELO) offers numerous benefits by
promoting efficient water use and sustainable landscaping practices. It significantly aids in water
conservation by requiring the use of drought -tolerant plant species and advanced irrigation techniques,
which collectively reduce overall water consumption. This becomes particularly valuable during
periods of drought, helping landscapes to better endure water shortages. Property owners also benefit
from cost savings due to reduced water bills resulting from efficient irrigation, or the use of alternative
water sources such as graywater, harvested rainwater, and recycled water. Furthermore, MWELO
contributes to environmental protection by minimizing water runoff and associated erosion and
pollution which helps protect neighboring properties and downstream waterways. It is also State Law
that all municipalities are required to enforce.
This ordinance primarily affects the following project types:
oo New construction projects with a landscape area equal to or greater than 500 square feet
requiring a building or landscape permit, plan check, or design review;
oo Rehabilitated landscape projects with a landscape area equal to or greater than 2,500 square feet
requiring a building or landscape permit, plan check, or design review;
This ordinance does not apply to certain projects, none which are in the city limits but regionally exist:
oo Registered local, state, or federal historical sites;
oo Ecological restoration projects that do not require a permanent irrigation system;
oo Mined -land reclamation projects that do not require a permanent irrigation system; or
oo Existing plant collections, as part of botanical gardens and arboretums open to the public.
Local agencies are required by state law to implement and enforce MWELO or more stringent
standards. Currently, MWELO is implemented and enforced in the City by the Development Services
Department through the permitting process. The Capital Improvement Program for public projects also
follow these requirements if landscaping is part of the public project scope. The City is required to
report annually on implementation to DWR's Water Use Efficiency branch. Adopting the MWELO
into the City's Municipal Code will clarify and ensure ongoing compliance with state mandates.
ENVIRONMENTAL ANALYSIS:
The City Council finds and determines that this Ordinance is exempt from the California
Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15307 and 15308, as
an action taken to assure the maintenance, restoration, or enhancement of a natural resource or
protection of the environment where the regulatory process involves procedures for protection of the
environment. This Ordinance is limited to ensuring water efficient landscaping options to preserve
water. There is no evidence to suggest that this Ordinance will result in a significant impact on the
environment, including impacts due to unusual circumstances.
4888-7479-1388 v1 2
ITEM NO. A.E.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The recommended option is consistent with the Council's multi -year broad goal of Planning and
Infrastructure and FY 24/25 priority to focus on infrastructure and beautification.
OPTIONS CONSIDERED:
1. Staff recommends adopting this ordinance to meet the requirements of state law. If the
ordinance is introduced at this meeting, the next steps will include holding a public hearing to
adopt the ordinance at the Council meeting on October 8, 2024.
2. No other options were considered as this action will clarify and ensure ongoing compliance
with state mandates.
FISCAL IMPACT/FUNDING SOURCE:
A landscape plan review fee covers the City costs associated with review of the landscape plan to
ensure compliance with MWELO. There is no fiscal impact to adoption of this ordinance.
Public Works Department Head Approval Date: 8/14/2024
Development Services Department Head Approval Date: 8/14/2024
Finance Approval Date: NA
Human Resources Approval Date: NA
City Attorney Approval Date: 8/24/2024
City Manager Approval Date: 08/29/2024
Attachments:
1. Ordinance No. 984- an Ordinance amending Chapter 13.05 Water Waste and Water
Shortage Contingency Plan" of the City of Rohnert Park Municipal Code to adopt by
reference the California State Model Water Efficient Landscape Ordinance (MWELO),
codified at Chapter 2.7 of Title 23 of the California Code of Regulations
4888-7479-1388 v1
ORDINANCE NO.934
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING CHAPTER 13.05 WATER WASTE AND WATER SHORTAGE
CONTINGENCY PLAN OF THE CITY OF ROHNERT PARK MUNICIPAL CODE TO
ADOPT BY REFERENCE THE CALIFORNIA STATE MODEL WATER EFFICIENT
LANDSCAPE ORDINANCE, CODIFIED AT CHAPTER 2.7 OF TITLE 23 OF THE
CALIFORNIA CODE OF REGULATIONS, (§ 490 ET SEQ.)
WHEREAS, Assembly Bill (AB) 325 of 1990 created the Water Conservation in
Landscaping Act requiring the Department of Water Resources (DWR) to develop a Model
Water Efficient Landscape Ordinance (MWELO). This Model Ordinance was adopted and went
into effect January 1, 1993, requiring all local agencies to adopt a water efficient landscape
ordinance, unless proven unnecessary, by 1993; and
WHEREAS, in response to numerous drought years, the regulation has been updated
multiple times to further promote water conservation through efficient landscaping practices and
includes among other things, provisions for soil management, grey water usage, stormwater
capture, more efficient irrigation systems, turf limits, as well as lowering the maximum applied
water allowance; and
WHEREAS, MWELO requires a water budget for all new or renovated landscapes and
requires specific water -efficient design, construction and maintenance criteria; and
WHEREAS, City of Rohnert Park has implemented all aspects of this ordinance,
however, has not adopted a separate ordinance memorializing this requirement into the City's
Municipal code; and
WHEREAS, the State's MWELO in the form approved the California Water
Commission, promotes the efficient use of water and is an appropriate model ordinance to
continue to promote efficient use of water within the City and to comply with the Governor's
Executive Order B-29-15 and Government Code Section 65595
NOW THEREFORE, the City Council of the City of Rohnert Park does ordain as
follows:
SECTION 1. Section 13.05.010 of the City of Rohnert Park Municipal Code is hereby
amended in its entirety to read as follows:
"13.05.010 Purpose
The purpose of this chapter is to promote the efficient use of the water and recycled water
supply provided by the city; to implement the water efficient landscaping requirements; to
eliminate the intentional or unintentional waste of water when a reasonable alternative solution is
available; to prohibit the use of equipment that is wasteful and to outline the city's policy with
respect to water shortages.
The provisions of this chapter shall apply to all persons, customers, and property served
by the city."
SECTION 2. Section 13.05.060 of the City of Rohnert Park Municipal Code is hereby
added to read as follows:
1113.05.060 State model water efficient landscape ordinance adoption by reference.
A. The California State Model Water Efficient Landscape Ordinance, codified at
Title 23, Division 2, Chapter 2.7 (§ 490 et seq.) of the California Code of
Regulations, and any amendments thereto, is hereby adopted and incorporated
herein by reference as if fully set forth below, and shall be known and may be
cited as the Water Efficient Landscape Ordinance of the City of Rohnert Park.
One copy of the California State Model Water Efficient Landscape Ordinance
shall be filed in the office of the Planning Division.
B. The applicable provisions of Chapter 13.05 shall apply in addition to the
applicable provisions of the Water Efficient Landscape Ordinance of the City of
Rohnert Park. In the event of any conflict between provisions of the Water
Efficient Landscape Ordinance of the City of Rohnert Park and the provisions
of Chapter 13.05, the provisions that contain the more stringent water efficient
landscape requirement(s) shall control."
SECTION 3. Severability. The City Council hereby declares that every section,
paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph,
sentence, clause or phrase of this ordinance is for any reason found to be invalid or
unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or
constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases.
SECTION 4. Environmental Review. The City Council finds and determines that this
Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to State
CEQA Guidelines Sections 15307 and 15308, as an action taken to assure the maintenance,
restoration, or enhancement of a natural resource or protection of the environment where the
regulatory process involves procedures for protection of the environment. This Ordinance is
limited to ensuring water efficient landscaping options to preserve water. There is no evidence to
suggest that this Ordinance will result in a significant impact on the environment, including
impacts due to unusual circumstances.
SECTION 5. Effective Date. This ordinance shall be in full force and effective thirty (30)
days after its adoption.
SECTION 6. Publication. The City Clerk is directed to cause this ordinance to be
published in the manner required by law.
This ordinance was introduced on September 10, 2024, and adopted by the Council of the
City of Rohnert Park on October 8, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
2
CITY OF ROHNERT PARK
Susan Hollingsworth -Adams, Mayor
ATTEST:
Sylvia Lopez, City Clerk
APPROVED AS TO FORM:
Michelle Marchetta Kenyon, City Attorney
California State
Model Water
Efficient
Landscape
Ordinance
Vanessa Garrett
Director of Public Works
Overview
What is MWELO?
Adopting the State MWELO
Effects on Permitting Process
Staff Recommendation
Discussion /Questions
PIA
Who is impacted by this?
500 sq ft new construction landscape
2,500 sq ft rehabilitated landscape
Example: University District: Typical total landscaping:
< 1, 200 sq ft
City has
through
process
•
utilized the State's ordinance
the landscape permit application
Currently require review of landscape
plans for compliance with the State's
MWELO
City needs to adopt the State's MWELO
♦� into the Municipal Code to stay in
p Y
i compliance with state law
Effects on the Permitting
Process:
MWELO is implemented and enforced in the City by
Development Services
Capital Improvement Projects also incorporate MWELO
requirements
No changes to the current permitting process
City is required to report annually to Department of
Water Resources
PIR
an m no F.1 Ere
MWELO is a California law that regulates the water
efficiency of new and renovated landscapes
Staff recommendation: Introduce ordinance 984 to
amend the City of Rohnert Park Municipal Code to
adopt by reference the California State MWELO to
i meet the requirements of state law.
Discussion/ Questions?
¢�HNER7 PARk
(32
CALIFORNA"
Meeting Date:
Department:
Submitted By:
Prepared By:
Agenda Title:
ITEM NO. 8.F.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
September 10, 2024
City Administration
Marcela Piedra, City Manager
Kevin King, Senior Analyst
Consider Approving a Logo and Branding for the Rohnert Park People
Services Center (Not a Project Under California Environmental Quality
Act ("CEQA"))
RECOMMENDED ACTION:
Approve a new logo and branding for the Rohnert Park People Services Center.
BACKGROUND:
The City of Rohnert Park is establishing the city's first ever Rohnert Park People Services Center
(RPPSC), a drop -in center that will provide health and human services at no cost to people who are
homeless, at -risk of homelessness, and fleeing domestic violence. There is currently no such drop -in
service center in the Rohnert Park and Cotati area, requiring low-income community members to travel
to Santa Rosa or Petaluma for services. For the first year, this pilot program would provide these
services to people who are homeless, at -risk of homelessness, and fleeing domestic violence and
leverage existing contracts and services through Petaluma People Services Center (PPSC), the
contracted vendor.
Staff identified the vacant City -owned office space attached to the City's Senior Center on 6800
Hunter Drive as the location for the RPPSC. In the City's fiscal year 2023-2024 budget, the City
Council allocated $100,000 for tenant improvements at 6800 Hunter Drive —the site identified to
house RPPSC—to prepare it to accommodate it, and staff are currently finalizing steps to complete this
renovation by August 2024, including adding to the front of the building a logo decal.
While the site has been renovated, and the property is expected to be fully furnished by the end of
September, at this phase, a brand identify has yet to be established as RPPSC enters its first year. To
build a brand identity, staff reviewed with PPSC logo designs, choosing their favorites, and are now
putting forward those three options for City Council to review and approve.
ANALYSIS:
As a new venture for the City of Rohnert Park, the RPPSC has no logo or other unique branding to
identify it as the City's own services center. A logo and branding would help the City with promotion
efforts and quick identification by the general public, and it serve several functions, including:
• Brand recognition: A good logo can help customers instantly remember a brand.
0 Communicating values: A logo can convey specific messages about a brand's values.
ITEM NO. 8.F.
• Influencing decision making: People may judge an organization based on its logo and its
aesthetics.
• Brand loyalty: Familiarity with a logo can encourage consumers to seek out a company again
and again.
• Consistency: Using a logo consistently across marketing channels helps ensure that a brand's
message, values, and image are reliable.
• Defining brand value: A logo and visual identity can help define a company's brand value.
• Adaptability: A logo should be adaptable to changes in a brand's purpose.
Staff reviewed and considered several options and is presenting their preferred top 3 for final approval
by City Council. They are, in no particular order:
Logo 1
•
'w Rohnert Park
T People Services Center
Logo 1 depicts one person wrapping their arms around two others, with the first's arms forming a
shape of a heart around the other two, and a health symbol between the two hugged people. This logo
was selected by staff due to its similarities between the vendor, Petaluma People Services Cetner, own
color scheme and logo design, as well as is symbolism representing the city as protector and caring
provider of services to those who need them. The blue color scheme is common one in presenting
health and other human services to the public due to its calming influence.
Logo 2
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A more playful direction, Logo 2 depicts the H and R of the City's name as walls holding up the roof
of a home with a heart -shaped attic window and with two people depicted under the roof (one person
as a head, the other laying in a bed). This logo's colors are soft in tone and connects a general feeling
of affection while warmly playing with the idea of the city providing services related to those in need
of these services.
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ITEM NO. 8.F.
Logo 3
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Logo 3 depicts a person as the trunk of a tree, in the colors of bright greens and gray. Elements of the
tree presented gives a slightly altered take to many of the tree logos seen throughout Sonoma County.
Other tree logos focus on the tree as an element of the landscape while Logo 3's tree emphases a
person's personal growth and general empowerment. Gray tends to represent neutrality, calmness, and
modesty, while the green depicts growth and balance.
Those are the three options presented before Council. In addition to selecting one choice, Council is
welcome to offer any adjustments to the final approved logo, though the logo will need to
accommodate any and all printing and digital presentation needs and capabilities.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This action is consistent with Council Strategic Plan Goal 2 ("Community Quality of Life") and is part
of Council Priority No. 3 for FY24/25 ("Open the Rohnert Park People Services Center").
OPTIONS CONSIDERED:
1. Choose option 1 for the RPPSC logo; or
2. Choose option 2 for the RPPSC logo; or
3. Choose option 3 for the RPPSC logo; or
4. Do not authorize a RPPSC logo. (Not recommended)
FISCAL IMPACT/FUNDING SOURCE:
There are no fiscal impacts directly related to choosing a logo at this juncture. Future advertising
channels might incur a cost if printed and distributed.
Code Compliance Approval Date: N/A
Department Head Approval Date:
Finance Approval Date: N/A
Human Resources Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 09/04/2024
Attachments:
1. Presentation titled "Logo/Branding Options Rohnert Park People Services Center"
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Logo/Branding Options
Rohnert Park People Services Center
Kevin King
SeniorAnalyst, Administration
Background
• Asa new entity the Rohnert Park
Peoples Services Center does not
have a logo or a brand
• Branding serves several functions
• Recognition
• Communicating Values
• Consistency
• Defining value
Background
On May 24, 2022, the City Council provided direction to staff to pursue creating an in -person health
and human services hub, henceforth referred to as the Rohnert Park People Services Center
(RPPSC), would establish and provide ongoing services at no cost to residents living and/or working
in Rohnert Park and neighboring communities.
Staff identified the vacant City -owned office space attached to the City's Senior Center on 6800
Hunter Drive as the location for the RPPSC. In the City's fiscal year 2023-2024 budget, the City
Council allocated $100,000 for tenant improvements at 6800 Hunter Drive to prepare it to
accommodate the RPPSC, and staff are currently finalizing steps to complete this renovation by
August 2024, including adding decals with a logo.
While the site has been renovated, and the property is expected to be fully furnished by the end of
September, at this phase, a brand identify has yet to be established as RPPSC enters its first year. To
build a brand identity, staff reviewed logo designs, choosing their favorites, and are now putting
forward those three options for City Council to review and approve.
The RPPSC is planning on starting service by the end of September, with a planned ribbon cutting on
Oct. 2, from 11 a.m. to 1 p.m. (subject to change)
RPP C Logo Option 1
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Questions, Comments and Selection
Kevin King
SeniorAnalyst, Administration
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