2024/10/08 City Council Agenda Packet,-p HN ERT Pq Rk
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Build a Better Community for Today and Tomorrow. "
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ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
Tuesday, October 8, 2024
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and
participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00
p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to
modification by the City Council in accordance with the adopted City Council Protocols). Please fill out
a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Council. Please note that all a -mails sent to the City Council are considered to be public
records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of
the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else
raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City
of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section
54952.3): Members of the City Council receive no additional compensation as a result of convening this
joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following
multi -year broad goals (listed below in no particular order):
1. Long Term Financial Sustainability 3. Planning and Infrastructure
2. Community Quality of Life 4. Organization Well Being
THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU!
Our cross -departmental communications team works together on media relations, social media,
internal and external communications, stakeholder relations, the City's website, branding, media, and
communications support to the City as a whole. Please visit rpcity.org/i_want_to/connect to stay
connected and informed.
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Elward Rodriguez Sanborn Giudice Adams
2. READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the
land. Let it be acknowledged that the City of Rohnert Park is located within the traditional
homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and
Southern Pomo peoples.
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS
4.A Mayor's Proclamation: Proclaiming October 14, 2024 as Indigenous Peoples' Day in the
City of Rohnert Park
Supplemental Item 4.A
5. DEPARTMENT HEAD BRIEFINGS
5.A 2024 Homeless Point -in -Time Count Presentation by Director of Development Services
Giudice and Housing Manager Garcia
Item 5.A. Presentation
5.13 Community Services Special Events Update by Director of Community Services Cindy
Bagley: Halloween Carnival with Dia de los Muertos Celebration and The Haunt: Brew
and Scare Fest
Item 5.13. Presentation
6. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page I for information on how to submit public
comments.
7. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City
Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community
Development Commission, whichever is applicable, unless any Council Member or anyone else
interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward Rodriguez Sanborn Giudice Adams
TA Acceptance of Reports from Finance Department (This is not a project under California
Environmental Quality Act (CEQA)):
Item 7.A.3. Successor Agency - Cash Report for Month ending July 2024
Item 7.A.1. City Bills/Demands for Payment dated September 10, 2024 through
September 23, 2024
Item 7.A.2. City Cash Report for Month ending July 2024
7.13 Approval of Meeting Minutes (This is not a project under California Environmental
Quality Act (CEQA)):
Item 7.13.1. City Council/RPFA/Successor Agency Joint Regular Meeting, September 24,
2024
Item 7.13.2. City Council Special Meeting, September 24, 2024
TC Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code and by
Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed (This is not a project under California Environmental Quality Act
(CEQA))
Item 7.C.
7.1) By Minute Order, Authorize the Purchase of a Vac -Con Titan Combination Sewer
Cleaning Machine for Public Works not to exceed $800,000 and Authorize the City
Manager to Execute Purchase Documentation (This is not a project under California
Environmental Quality Act (CEQA))
Item 7.D.
TE Adopt Resolution 2024-089 Rescinding Certain Provisions of Resolution 2011-56 and
Adopting a New Fiscal Policy for Vehicle/Equipment Replacement (This is not a project
under California Environmental Quality Act (CEQA))
Item 7.E.
7.F Adopt Resolution 2024-090 Authorizing Position Job Description Changes for the Public
Works Operations Manager- General Services and the Public Works Operations Manager
— Utilities Positions, Reclassifying a Project Coordinator Position to a Project Manager
Position, Updating the Position Allocation List, and Changing the Pay Rates and Ranges
for certain positions in the Public Works Department (This is not a project under
California Environmental Quality Act (CEQA))
Item 71.
7.G Adopt Resolution 2024-091 Authorizing: 1) Drop Mobility California LLC, DBA Drop
Mobility to Operate Shared Electric Bicycles within Rohnert Park; 2) Approving
Revocable License Agreement between City and Drop Mobility; 3) Authorizing City
Manager to Execute All Documents, Including Permits, Necessary to Implement the
Bikeshare Pilot Program; and 4) Waive All Permitting Fees for the Installation of Hubs
and Operations for the Bikeshare Pilot Program (Categorically exempt under the
California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section
15304, Minor Alterations to Land subsections (a), (f) and (h) as well as Section 15301
Existing Facilities subsection (e), of the California Code of Regulations Title 14, Chapter
3) Title Revised on 10/3/2024 at 2:37 p.m.
Item 7.G.
8. REGULAR ITEMS
8.A PUBLIC HEARING: Conduct a Public Hearing and Consider Waiving the Second
Reading of, and Adopting Ordinance 984, an Ordinance amending Chapter 13.05 "Water
Waste and Water Shortage Contingency Plan" of the City of Rohnert Park Municipal
Code to adopt by reference the California State Model Water Efficient Landscape
Ordinance (MWELO), codified at Chapter 2.7 of Title 23 of the California Code of
Regulations (Exempt from the California Environmental Quality Act (CEQA) pursuant to
State CEQA Guidelines Sections 15307 and 15308, as an action taken to assure the
maintenance, restoration, or enhancement of a natural resource or protection of the
environment where the regulatory process involves procedures for protection of the
environment)
A. Staff Report
B. Public Hearing:
C. Ordinance for Adoption and Waiving of Second Reading: Ordinance 984, an Ordinance
of the City Council of the City of Rohnert Park amending Chapter 13.05 "Water Waste
and Water Shortage Contingency Plan" of the City of Rohnert Park Municipal Code to
adopt by reference the California State Model Water Efficient Landscape Ordinance
(MWELO), codified at Chapter 2.7 of Title 23 of the California Code of Regulations
(§490 Et Seq.)
D. Council Motion/Roll Call Vote
(Elward Rodriguez Sanborn Giudice Adams )
Item 8.A. Staff Report and Attachments
8.13 Consider Introducing by Title Only and Waiving the First Reading of Ordinance 985, an
Ordinance of the City Council of the City of Rohnert Park Amending Section 2.12.20
Population and Section 2.12.030 Salaries of the Rohnert Park Municipal Code to Adjust
City Council Compensation (This is not a project under California Environmental Quality
Act (CEQA))
A. Staff Report
B. Public Comments
C. Ordinance for Introduction by Title Only and Waiver of First Reading: Ordinance 985,
an Ordinance of the City Council of the City of Rohnert Park Section 2.12.20 Population
and Section 2.12.030 Salaries of the Rohnert Park Municipal Code to Adjust City Council
Compensation
D. Council Motion/Roll Call Vote
(Elward Rodriguez Sanborn Giudice Adams )
Item 8.13. Staff Report and Attachments
Item 8.13. Presentation
8.0 Receive an Informational Presentation Regarding City Commissions, Committees, and
Boards for terms expiring December 31, 2024, and City's Recruitment Efforts (This is not
a project under California Environmental Quality Act (CEQA))
A. Staff Report
B. Public Comments
C. Council Discussion/Questions
Item 8.C. Staff Report and Attachments
Item 8.C. Presentation
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional
boards, commissions or committees to present a verbal report on the activities of the respective
boards, commissions or committees on which they serve. Per Government Code Section
53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the
City. No action may be taken.
9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors &
Councilmembers/City Selection Committee Appointments:
1. Elward
a. Homeless Coalition Board of Directors Meeting (9/25)
b. Sonoma Clean Power Authority (SCP) Board of Directors Meeting (10/3)
2. Rodriguez
3. Sanborn
4. Giudice
a. Golden Gate Bridge, Highway & Transportation District Transportation
Committee, Building, and Operating Committee & Finance -Auditing
Committee (9/26)
b. Golden Gate Bridge, Highway & Transportation District Rules, Policy and
Industrial Relations Committee Meeting (9/27)
c. Golden Gate Bridge, Highway & Transportation District Board of Directors
Meeting (9/27)
5. Adams
6. Reports Under Government Code Section 53232.3(d):
1. Los Cien 1 Ith Annual State of the Latine Community Address (9/26)
2. Rohnert Park Chamber of Commerce Noon Times (10/2)
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
At this time, any Councilmember may request the City Manager or Designee to add an item to a
future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is
needed for the City Manager to consider the request. In accordance with the Brown Act,
Councilmembers may only discuss whether the item should be placed on a subsequent agenda for
deliberation and action. The City Manager will be responsible for placement of requested items on
the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of
items already agendized.
12. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page I for information on how to submit public
comments.
13. ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please
refer to page 1 for more details on submitting a public comment. Any item raised by a member of the
public which is not on the agenda and may require Council action shall be automatically referred to
staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the
meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine
if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to
disclosure that relate to each item of business referred to on the agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to
disclosure that are provided to all, or a majority of all, of the members of the City Council regarding
any item on this agenda after the agenda has been distributed will be made available for inspection at
City Hall and on our website at the same time. Any writings or documents subject to disclosure that are
provided to the City Council during the meeting will be made available for public inspection during
meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human resources/a d a and accessibility_resources .
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was
posted and available for review on October 3, 2024, at Rohnert Park City Hall, 130 Avram Avenue,
Rohnert Park, California 94928. The agenda is also available on the City website at www.rpcity.org
Executed this 3rd day of October, 2024, at Rohnert Park, California.
Sylvia Lopez Cuevas
Office of the City Clerk
IDt62
"N ER7 PARR Supplemental Item 4.A.
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A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK
Proclaiming
OCTOBER 14, 2024
AS INDIGENOUS PEOPLES' DAY
Wbereao, in 1977, the idea of Indigenous Peoples' Day was first proposed by a delegation
of Native nations to the United Nations -sponsored International Conference on Discrimination
Against Indigenous Populations in the Americas; and
10 b e r e a q, the United States endorsed the United Declarations on the Rights of Indigenous
People on December 19, 2020; and
Vbereaz, this day gives us an opportunity to honor, celebrate and learn more about
Indigenous People and their contributions towards our City's development and progress; and
W bereao, our City has enjoyed a positive relationship with the Indigenous People of Rohnert
Park and Sonoma County and continues to grow in our shared progress; we honor and respect
their heritage and the many cultural and economic contributions of our local Tribes; and
IVbereao, the City of Rohnert Park values the many contributions made to our community
by the Indigenous People of Rohnert Park that have helped shape the character of our city.
,O.oW, Tberefore, be it Proclaimeb that I, Susan H. Adams, as Mayor and on behalf of
the City Council, do hereby proclaim October 14, 2024, as Indigenous Peoples' Day in the
City of Rohnert Park. I encourage everyone to honor and spend time learning about the rich
histories, traditions, and contributions of the diverse tribal communities including those of the
Federated Indians of Graton Rancheria.
0ulp anb 3Aegularlp Pro claimeb on this 81h day of October 2024.
okINDIGENOUSA
CITY OF ROHNERT PARK
Susan H. Adam, MAYOR
2024 Homeless
Point -in -Time Count
CITY OF ROHNERT PARK
CITY COUNCIL
19
OCT 81 2024
QpHNERT Pgp
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62
POINT -IN -TIME (PIT) COUNT
OVERVIEW
Annual count of all unhoused persons in Sonoma County
The 2024 Count took place on January 26, 2024
Four distinct elements:
Visual street count
Youth count
Shelter census
Qualitative surveys
Census tracts
IM
Flmvirg Way
H- AUnincorporated
Sonoma County
Wed Leek
LM. E—
Rohnert Park
-Cw— &.* 1L.
CL—
HDr@Vb-leP3FK
QwglL Cl
c6tw;,
Vl Ln— —
PIT COUNT IN ROHNERT PARK
•City staff have coordinated the Rohnert Park/Cotati PIT counts
since 2020
2024 PIT Count
➢Team of 14 volunteers
➢13 census tracts
➢City tallies
➢Youth count
ROHNERT PARK PIT COUNT RESULTS
UNSHELTERED COUNT
2024 Rohnert Park PIT
Results
Sheltered 74
Unsheltered 205
Total 279
Rohnert Park PIT Count Results
040
350
250
a e,
150
100
50
�o
2015 2016 2017 2018 2019 2020 2022 2023 2024
ROHNERT PARK BY -NAME LIST
81 unsheltered on list
Likely represents 75% of the
total unsheltered population
Staff estimate unsheltered
count to be around 100
152 TOTAL
Sheltered ■ Unsheltered
Questions
,(' \ �I ),�J 1' (►
GET READY FOR A TNRILLING NIGNT OF SoREAMS! \
COIN US ON THIS EXoLUS1VE TRIP FAR TEENS
CAGES 11-11) TO SIX FLAGS FRIGNT PEST —
WNERE THE FUN TURNS FRIGHTFUL AND THE
SWITMARES oOME TO LIFE! DARE TO FACE YOUR
FEARS?
OCTOBER 19 1 12:00 PM - 11:00 PM 1 $145 PER PERSON I AGES 13-17
TRANSPORTATION & STAFF CHAPERONES INCLUDED
IN EXCURSION
SIGN UP ONLINE AT CITYOFROHNERTPARK.PERFECTMIND.COM
OR CALL 707-588-3456
SCAN TO SIGN UP
Pa r.ks
�?lK
Beffffed-
74\'
OCT 25 �
f-l1PM
BRE& BREW
$qwg SCARE FIST $15 fESTONLY
TICKETS ARE LIMITED
SCAN TO PURCHASE TODAY!
PARLIAMENT
EATURING BEER BY PARLIAMENT BREWING
WINE ALSO AVAILABLE
T[CA,
E
cl
4; Presented by the City of Rohnert Park in partnership with the Latino Alliance
and Cotati-Rohnert Park Unified School District Outdoor Education Program
Carnival game proceeds will help every 5th grader from the CRPUSD schools
to attend outdoor education at the Nature Bridge Golden Gate Campus —
Item 7.A.3.
REDEVELOPMENT SUCCESSOR AGENCY
OF THE CITY OF ROHNERT PARK
CASH REPORT
TO: The Chair and Members of the Community
Redevelopment Successor Agency
of the City of Rohnert Park
Marcela Piedra, City Manager
CASH BALANCES AS OF JULY 31, 2024
Capital Improvement Projects
RPTTF Funds (a)
Debt Service Reserve Fund (1999 TABS) (2)
Debt Service Fund (2007R TABS) (1)
Debt Service Fund (2018 A & B TABs) (1)
FROM: Betsy Howze, Interim Finance Director
Prepared By: Justin Rosales
TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH
(1) Appropriated for debt service payments & ROPS obligations.
(2) Required minimum debt service reserves.
$ 2,081,291.01
2,817,679.84
1.01
1, 274, 211.59
$ 6,173,183.45
CASH DISTRIBUTION AS OFJULY 31, 2024
Checking Accounts:
$ 2,081,291.01
CASH HELD BY FISCAL AGENTS:
Investment Institution
1999 TAB'S:
US Bank -Trustee
1999 Tax Allocation Bonds Interest Fund
1999 Tax Allocation Bonds PrincipalFund:
1999 Tax Allocation Bonds Reserve Fund:
2007R TAB'S
US Bank -Trustee
2007R Tax Allocation Bonds Interest Fund:
2007R Tax Allocation Bonds Redemption Fund:
2018A 6 2018B TAB'S
US Bank -Trustee
2018A Tax Allocation Refunding Bonds Fund Interest Account
2018A Tax Allocation Refunding Bonds Fund Principal Account
2018A Tax Allocation Refunding Bonds Fund Reserve Sub Account
TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH
Investment Yield for JULY 31, 2024 4.313%
INVESTMENT POLICY S SUFFICIENT FUNDS DISCLOSURES
2,817,679.84
1.01
1,274, 211.59
$ 6,173,183.45
Item 7.A.1.
CITY BILLSIDEMANDS FOR PAYMENT
October 8, 2024
Check Number: 600010504 - 600010856
Dated: September 10, 2024 - September 23, 2024
3,916,958.14
TOTAL $3,916,958.14
AOAM�sT Y4�•
,y 4.
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CITY BILLS DEMANDS FOR PAYMENT DATED SEPTEMBER 10 2024 THROUGH SEPTEMBER 23 2024
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CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010504
09/11/2024
ABM SERVICES INC
Facilities Internal Service
Contract -Outside Services
5,040.00
600010505
09/11/2024
AD -VANTAGE MARKETING INC
General Fund
Postage & Shipping
2,652.37
600010505
09/11/2024
AD -VANTAGE MARKETING INC
General Fund
Communication Advertising
829.13
600010506
09/11/2024
HAROLD A. STEUBER INC
Facilities Internal Service
Repair & Maintenance-Fclty
224.20
600010507
09/11/2024
B & L GLASS COMPANY
Facilities Internal Service
Repair & Maintenance-Fclty
891.36
600010508
09/11/2024
CINTAS
Facilities Internal Service
Repair & Maintenance-Fclty
200.50
600010508
09/11/2024
CINTAS
Facilities Internal Service
Repair & Maintenance-Fclty
20.10
600010509
09/11/2024
DC ELECTRIC GROUP INC
Facilities Internal Service
Contract -Outside Services
1,162.45
600010509
09/11/2024
DC ELECTRIC GROUP INC
Information Technology ISF
Repair & Maintenance
1,268.50
600010509
09/11/2024
DC ELECTRIC GROUP INC
Facilities Internal Service
Repair & Maintenance-Fclty
1,268.50
600010509
09/11/2024
DC ELECTRIC GROUP INC
CIP Government
Capital Projects
292,118.95
600010510
09/11/2024
DOOLITTLE HOLDINGS LLC
CIP Government
Capital Projects
499,731.65
600010511
09/11/2024
EUREKA OXYGEN CO
Facilities Internal Service
Repair & Maintenance-Fclty
311.53
600010511
09/11/2024
EUREKA OXYGEN CO
Facilities Internal Service
Repair & Maintenance-Fclty
122.00
600010511
09/11/2024
EUREKA OXYGEN CO
Facilities Internal Service
Other Expense
288.83
600010511
09/11/2024
EUREKA OXYGEN CO
Facilities Internal Service
Other Expense
507.90
600010511
09/11/2024
EUREKA OXYGEN CO
Facilities Internal Service
Other Expense
288.83
600010512
09/11/2024
FASTENAL
Facilities Internal Service
Maintenance -Janitorial
530.55
600010512
09/11/2024
FASTENAL
Facilities Internal Service
Maintenance -Janitorial
194.00
600010512
09/11/2024
FASTENAL
Facilities Internal Service
Contract -Outside Services
12.14
600010513
09/11/2024
FIRST ALARM SECURITIES SERVICES
Facilities Internal Service
Repair & Maintenance-Fclty
396.25
600010514
09/11/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fclty
76.31
600010514
09/11/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fclty
17.26
600010514
09/11/2024
FRIEDMAN'S HOME IMPROVEMENT
Facilities Internal Service
Repair & Maintenance-Fclty
11.53
600010515
09/11/2024
GOVERNMENTJOBS.COM INC
General Fund
Software
33,058.54
600010516
09/11/2024
GRAINGER INC
Sewer Utility Fund
Office Expense
50.00
600010516
09/11/2024
GRAINGER INC
Sewer Utility Fund
Office Expense
517.56
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Equipment, Small Office & Tool
569.76
600010516
09/11/2024
GRAINGER INC
Sewer Utility Fund
Equipment, Small Office & Tool
6.46
600010516
09/11/2024
GRAINGER INC
Sewer Utility Fund
Equipment, Small Office & Tool
224.00
600010516
09/11/2024
GRAINGER INC
Sewer Utility Fund
Equipment, Small Office & Tool
9.26
600010516
09/11/2024
GRAINGER INC
Water Utility Fund
Equipment, Small Office & Tool
441.83
600010516
09/11/2024
GRAINGER INC
Water Utility Fund
Equipment, Small Office & Tool
310.49
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Maintenance -Janitorial
621.46
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
29.57
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
44.71
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
108.91
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
42.11
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
670.39
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
51.97
Page 1 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
484.45
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
54.79
600010516
09/11/2024
GRAINGER INC
Facilities Internal Service
Repair & Maintenance-Fclty
10.81
600010516
09/11/2024
GRAINGER INC
Sewer Utility Fund
Repair & Maintenance
23.89
600010516
09/11/2024
GRAINGER INC
Water Utility Fund
Other Expense
51.28
600010517
09/11/2024
ALI FARAHANI
CIP Government
Capital Projects
129,600.00
600010518
09/11/2024
NEON ONE
General Fund
Bank & Merchant Fees
1,012.55
600010519
09/11/2024
NORTH BAY PRESSURE WASHING INC
Facilities Internal Service
Repair & Maintenance-Fclty
920.00
600010519
09/11/2024
NORTH BAY PRESSURE WASHING INC
Facilities Internal Service
Repair & Maintenance-Fclty
890.00
600010520
09/11/2024
ALANA GILCHRIST
Water Utility Fund
Uniform -Purchase
350.00
600010521
09/11/2024
DAVID VALENCIA ROBLEDO 1R
Sewer Utility Fund
Uniform - Purchase
175.00
600010521
09/11/2024
DAVID VALENCIA ROBLEDO JR
Water Utility Fund
Uniform - Purchase
175.00
600010522
09/11/2024
DAVID VALENCIA ROBLEDO JR
Sewer Utility Fund
Benefits -Vision
75.00
600010522
09/11/2024
DAVID VALENCIA ROBLEDO JR
Water Utility Fund
Benefits -Vision
75.00
600010523
09/11/2024
DAVID VALENCIA ROBLEDO JR
Sewer Utility Fund
Uniform - Purchase
150.00
600010523
09/11/2024
DAVID VALENCIA ROBLEDO JR
Water Utility Fund
Uniform - Purchase
150.00
600010524
09/11/2024
DAVIDE FURTADO
Sewer Utility Fund
Uniform - Purchase
350.00
600010525
09/11/2024
DAVIDE FURTADO
Sewer Utility Fund
Benefits -Vision
150.00
600010526
09/11/2024
PACIFIC DOOR PRODUCTS INC
General Fund
General Liab Minor Claim Damag
4,115.00
600010527
09/11/2024
R3 CONSULTING GROUP
Refuse Utility Fund
Contract -Outside Services
2,970.00
600010528
09/11/2024
REDWOOD LOCK INC
Facilities Internal Service
Repair & Maintenance-Fclty
955.98
600010529
09/11/2024
RELIABLE HARDWARE & STEEL CO
Facilities Internal Service
Repair & Maintenance-Fclty
92.86
600010530
09/11/2024
SHERWIN WILLIAMS
General Fund
Other Expense
44.41
600010531
09/11/2024
SIERRA CHEMICAL CO
Facilities Internal Service
Other Expense
4,651.41
600010531
09/11/2024
SIERRA CHEMICAL CO
Facilities Internal Service
Other Expense
3,449.95
600010532
09/11/2024
SNAP -ON EQUIPMENT INC
Fleet Services ISF
Equipment, Small Office & Tool
67.58
600010533
09/11/2024
SOILAND CO INC
Water Utility Fund
Other Exp-Repair System
66.25
600010534
09/11/2024
SONOMA-MARIN AREA RAIL TRANSIT DISTRICT
General Fund
License & Permit
1,890.09
600010535
09/11/2024
STRATA AP INC
CIP Government
Non -Capital Projects
79,787.70
600010536
09/11/2024
UNITED SITE SERVICES
Facilities Internal Service
Repair & Maintenance-Fclty
125.00
600010537
09/11/2024
VANNETTI ACOUSTICS INC
Facilities Internal Service
Repair & Maintenance-Fclty
1,560.00
600010538
09/11/2024
WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO
General Fund
Printing
28.22
600010539
09/11/2024
WESTERN EXTERMINATOR
Facilities Internal Service
Repair & Maintenance-Fclty
80.25
600010540
09/12/2024
CARR'S CONSTRUCTION SERVICES INC
CIP Government
Capital Projects
29,900.00
600010541
09/12/2024
NATIONALACADEMY OF ATHLETICS
General Fund
Contract Services -Instructors
21,673.60
600010542
09/13/2024
LEAF CAPITAL FUNDING LLC
Sports Ctr Capitl Faciliy Rsry
Lease -Equipment
3,079.20
600010543
09/13/2024
BRINK'S INC
General Fund
Bank & Merchant Fees
2,283.43
600010543
09/13/2024
BRINK'S INC
Sewer Utility Fund
Bank & Merchant Fees
185.86
600010543
09/13/2024
BRINK'S INC
Water Utility Fund
Bank & Merchant Fees
185.86
600010544
09/13/2024
ACCESS CIG LLC
General Fund
Contract -Outside Services
12.23
600O10544
09/13/2024
ACCESS CIG LLC
General Fund
Contract -Outside Services
9.66
600010544
09/13/2024
ACCESS CIG LLC
General Fund
Contract -Outside Services
12.23
600010544
09/13/2024
ACCESS CIG LLC
General Fund
Contract -Outside Services
30.25
600010544
09/13/2024
ACCESS CIG LLC
General Fund
Contract -Outside Services
191.49
600010545
09/13/2024
AMSNET INC
Information Technology ISF
Capital Outlay
7,143.57
600010545
09/13/2024
AMSNET INC
Information Technology ISF
Capital Outlay
1,650.00
600010545
09/13/2024
AMSNET INC
Information Technology ISF
Capital Outlay
1,980.00
Page 2 of 16
CHECK NUMBER
600010545
600010546
600010547
600010548
600010549
600010548
600010549
600010550
600010551
600010552
600010553
600010554
600010554
600010555
600010555
600010555
600010555
600010556
600010557
600010558
600010559
600010560
600010561
600010562
600010563
600010564
600010565
600010566
600010567
600010567
600010568
600010569
600010570
600010571
600010572
600010573
600010574
600010575
600010576
600010576
600010576
600010576
600010576
600010576
600010577
600010578
600010578
CHECK DATE
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
09/13/2024
VENDOR NAME
AMSNET INC
REDACTED RETIREE
REDACTED RETIREE
HAROLD A. STEUBER INC
HAROLD A. STEUBER INC
HAROLD A. STEUBER INC
AT&T
AT&T
AT&T
AT&T
AT&T
BARBARA LEACH D.V.M.
BARBARA LEACH D.V.M.
BURKE WILLIAMS & SORENSEN LLP
BURKE WILLIAMS & SORENSEN LLP
BURKE WILLIAMS & SORENSEN LLP
BURKE WILLIAMS & SORENSEN LLP
CA DEPT OF TRANSPORTATION
CALMAT
CALMAT CO
CAPTIONS UNLIMITED OF NEVADA INC
KAREN CARRERA
CDW GOVERNMENT
CHASE A THOMPSON
CLEARSTAR INC
CLUBCAREINC
THE COMMUNITY VOICE/SHAH FAMILY LLC
COMPLETE WELDERS SUPPLY
COMPREHENSIVE DRUG TESTING INC
COMPREHENSIVE DRUG TESTING INC
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
CREAM'S TOWING INC
WEST COAST AWARD & RECOGNITION
CYRACOM INTERNATIONAL INC
DAIOHS USA INC
REDACTED RETIREE
EVELINE URQUHART
FAS TRAK VIOLATION PROCESSING DEPARTMENT
FASTENAL
FASTENAL
FASTENAL
FASTENAL
FASTENAL
FASTENAL
GARDENERS AID INC
GOLDEN STATE EMERGENCY VEHICLE SERVICE INC
GOLDEN STATE EMERGENCY VEHICLE SERVICE INC
FUND
Information Technology ISF
General Fund
General Fund
General Fund
General Fund
General Fund
Sewer Utility Fund
General Fund
General Fund
Water Utility Fund
General Fund
General Fund
Spay and Neuter Fund
General Fund
General Fund
General Fund
RDA -Housing Project
General Fund
Water Utility Fund
Water Utility Fund
General Fund
General Fund
Information Technology ISF
General Fund
General Fund
Sports Ctr Capitl Faciliy Rsry
Sewer Utility Fund
General Fund
Sewer Utility Fund
Water Utility Fund
General Fund
Fleet Services ISF
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Fleet Services ISF
General Fund
General Fund
General Fund
Fleet Services ISF
Water Utility Fund
General Fund
General Fund
Fleet Services ISF
ACCOUNT
Capital Outlay
Benefit Medical Reimb
Benefit Medical Reimb
Other Expense
Other Expense
Other Expense
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Contract -Outside Services
Contract -Outside Services
Professional Legal Fees
Professional Legal Fees
Professional Legal Fees
Professional Legal Fees
Contract -Outside Services
Other Exp-Repair System
Other Exp-Repair System
Contract -Outside Services
General Liab Self Insur'd Loss
Repair & Maintenance
Reimbursements
Recruitment
Repair & Maintenance
Communication Advertising
Other Exp-First Aid Supplies
Other Expense
Other Expense
Community Outreach
Fleet Veh Repairs for Police
Other Expense
Contract -Outside Services
Other Expense
Benefit Medical Reimb
Contract Services -Instructors
Other Expense
Hazard Material
Other Expense
Other Expense
Other Expense
Other Expense
Other Expense
Other Expense
Othr Accrued Liab.-Sales Tax
Fleet Veh Repairs for Fire
AMOUNT
1,650.00
502.10
1,348.14
8.00
8.00
8.00
31.25
60.95
29.69
61.61
59.39
3,980.00
1,140.00
11,627.20
2,730.00
1,075.88
254.80
171.14
326.44
295.65
810.00
1,087.50
6,915.00
595.00
384.77
487.36
395.00
223.33
73.00
73.00
2,111.25
137.00
120.45
149.50
50.00
278.00
945.75
10.25
170.76
259.53
259.53
306.97
244.72
259.53
78.44
(2.87)
2.87
Page 3 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010578
09/13/2024
GOLDEN STATE EMERGENCY VEHICLE SERVICE INC
Fleet Services ISF
Fleet Veh Repairs for Fire
400.35
600010579
09/13/2024
GRAINGER INC
Fleet Services ISF
Other Expense
16.73
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for SWR
263.88
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
473.01
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
1,103.47
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
473.01
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
473.01
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
473.01
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
473.01
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
336.14
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
336.14
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
336.14
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
336.14
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
336.14
600010580
09/13/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
102.85
600010581
09/13/2024
HDS WHITE CAP CONST SUPPL
General Fund
Other Expense
46.65
600010582
09/13/2024
HILL'S PET NUTRITION SALES INC
General Fund
Community Outreach
987.33
600010582
09/13/2024
HILL'S PET NUTRITION SALES INC
General Fund
Other Exp-Food-Animal Shelter
72.99
600010582
09/13/2024
HILL'S PET NUTRITION SALES INC
General Fund
Other Exp-Food-Animal Shelter
788.78
600010583
09/13/2024
HORIZON DISTRIBUTORS INC
General Fund
Other Expense
2,016.01
600010584
09/13/2024
MARK PIPPIN
General Fund
Uniform - Purchase
119.90
600010584
09/13/2024
MARK PIPPIN
Water Utility Fund
Uniform - Purchase
180.94
600010585
09/13/2024
JAKE WATERMAN
General Fund
Contract Services -Instructors
3,410.40
600010586
09/13/2024
KAELA A MARIANO
General Fund
Reimbursements
595.00
600010587
09/13/2024
KOEFRAN INDUSTRIES
General Fund
Community Outreach
280.00
600010587
09/13/2024
KOEFRAN INDUSTRIES
General Fund
Community Outreach
115.00
600010588
09/13/2024
LANGUAGE LINE SERVICES INC
General Fund
Contract -Outside Services
2.69
600010589
09/13/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
349.40
600010590
09/13/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
1,306.40
600010591
09/13/2024
MILLER MENDEL INC
General Fund
Software
2,720.00
600010592
09/13/2024
MOONLIGHT BPO LLC
General Fund
Communication Advertising
898.70
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for WTR
0.38
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for WTR
(0.38)
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for WTR
164.87
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
0.17
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
(0.17)
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
72.39
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
0.65
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
(0.65)
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
285.09
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.22
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(0.22)
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
96.89
600010593
09/13/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
3.75
600010594
09/13/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
232.77
600010594
09/13/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
418.35
600010594
09/13/2024
NICK BARBIERI TRUCKING LLC
General Fund
Fuel
453.15
Page 4 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010594
09/13/2024
NICK BARBIERI TRUCKING LLC
General Fund
Fuel
726.02
600010594
09/13/2024
NICK BARBIERI TRUCKING LLC
General Fund
Fuel
974.97
600010594
09/13/2024
NICK BARBIERI TRUCKING LLC
General Fund
Fuel
692.77
600010594
09/13/2024
NICK BARBIERI TRUCKING LLC
General Fund
Fuel
1,313.64
600010595
09/13/2024
ASHLEY DOHRMANN
General Fund
Travel and Training
500.00
600010596
09/13/2024
BETSY HOWZE
General Fund
Meeting Expense
387.93
600010597
09/13/2024
ELIZABETH MACHADO
General Fund
Meeting Expense
4.02
600010598
09/13/2024
MARCELA PIEDRA
General Fund
Travel and Training
404.80
600010599
09/13/2024
BRADY VOSS
General Fund
Reimbursements
595.00
600010600
09/13/2024
Nancy Guzman
General Fund
Othr Accrued Liab: PrkRec Rfnd
800.00
600010601
09/13/2024
Towery Electric, Inc.
General Fund
Fee -Building Inspection
122.00
600010602
09/13/2024
PACE SUPPLY
General Fund
Other Expense
(3.08)
600010602
09/13/2024
PACE SUPPLY
General Fund
Other Expense
153.86
600010603
09/13/2024
PAT NELSON CONSTRUCTION INC
General Fund
Retention Payable
550.00
600010604
09/13/2024
PETERSON MECHANICAL INC
CIP Government
Retention Payable
1,075.00
600010605
09/13/2024
ROBERT HALF INTERNATIONAL INC
General Fund
Staffing Temp Contract Srvs
1,887.36
600010605
09/13/2024
ROBERT HALF INTERNATIONAL INC
General Fund
Staffing Temp Contract Srvs
2,138.03
600010605
09/13/2024
ROBERT HALF INTERNATIONAL INC
General Fund
Staffing Temp Contract Srvs
2,359.20
600010606
09/13/2024
ROHNERT PARK CHAMBER OF COMMERCE
General Fund
Meeting Expense
60.00
600010606
09/13/2024
ROHNERT PARK CHAMBER OF COMMERCE
General Fund
City Council D1Exp
30.00
600010606
09/13/2024
ROHNERT PARK CHAMBER OF COMMERCE
General Fund
City Council D3Exp
30.00
600010606
09/13/2024
ROHNERT PARK CHAMBER OF COMMERCE
General Fund
City Council DSExp
30.00
600010607
09/13/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for Police
830.45
600010608
09/13/2024
SARA JOSLYN
General Fund
Contract -Outside Services
1,260.00
600010609
09/13/2024
SITEONE LANDSCAPE SUPPLY
General Fund
Other Expense
261.87
600010610
09/13/2024
SONOMA MARIN ELECTRIC INC
CIP Sewer
Retention Payable
546.10
600010610
09/13/2024
SONOMA MARIN ELECTRIC INC
CIP Sewer
Retention Payable
4,350.00
600010610
09/13/2024
SONOMA MARIN ELECTRIC INC
CIP Sewer
Retention Payable
1,750.00
600010610
09/13/2024
SONOMA MARIN ELECTRIC INC
CIP Sewer
Retention Payable
1,305.59
600010610
09/13/2024
SONOMA MARIN ELECTRIC INC
CIP Sewer
Retention Payable
2,100.00
600010611
09/13/2024
SONOMA MEDIA INVESTMENTS LLC
General Fund
Elections
247.00
600010612
09/13/2024
SUZANNE BONTEMPO
General Fund
Contract -Outside Services
449.07
600010613
09/13/2024
SYCAL ENGINEERING INC
Water Utility Fund
Contract -Outside Services
1,745.59
600010614
09/13/2024
THE RENTAL PLACE
Measure M Parks
Other Exp-Special Events
500.00
600010614
09/13/2024
THE RENTAL PLACE
Measure M Parks
Other Exp-Special Events
10.00
600010615
09/13/2024
TROPE GROUP INC
General Fund
Other Expense
260.00
600010615
09/13/2024
TROPE GROUP INC
General Fund
Other Expense
96.00
600010616
09/13/2024
TYLER ONO
General Fund
Reimbursements
595.00
600010617
09/13/2024
TYLER TECHNOLOGIES INC
General Fund
Bank & Merchant Fees
163.51
600010618
09/13/2024
UNITED RENTALS NORTH AMERICAN INC
Sewer Utility Fund
Equipment, Small Office & Tool
87.40
600010618
09/13/2024
UNITED RENTALS NORTH AMERICAN INC
General Fund
Other Expense
92.87
600010619
09/13/2024
HD SUPPLY INC
Sewer Utility Fund
Equipment, Small Office & Tool
427.32
600010620
09/13/2024
VESTIS GROUP INC
Fleet Services ISF
Hazard Material
228.00
600010621
09/13/2024
WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO
General Fund
Printing
56.04
600010622
09/16/2024
PAMELA STAFFORD
General Fund
Contract Services -Instructors
7,464.60
600010623
09/16/2024
PETALUMA COMMUNITY ACCESS
General Fund
Contract -Outside Services
1,126.25
600010624
09/16/2024
ACCESS CIG LLC
General Fund
Contract -Outside Services
12.13
Page 5 of 16
CHECK NUMBER
600010624
600010624
600010624
600010625
600010625
600010625
600010626
600010627
600010628
600010629
600010630
600010631
600010632
600010633
600010634
600010635
600010636
600010637
600010637
600010637
600010637
600010637
600010637
600010638
600010638
600010638
600010638
600010638
600010638
600010639
600010639
600010639
600010639
600010639
600010639
600010639
600010639
600010640
600010641
600010642
600010643
600010644
600010645
600010646
600010647
600010648
600010649
CHECK DATE
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
09/16/2024
VENDOR NAME
ACCESS CIG LLC
ACCESS CIG LLC
ACCESS CIG LLC
AD -VANTAGE MARKETING INC
AD -VANTAGE MARKETING INC
AD -VANTAGE MARKETING INC
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
AT&T MOBILITY
CELLCO PARTNERSHIP
CELLCO PARTNERSHIP
CELLCO PARTNERSHIP
CELLCO PARTNERSHIP
CELLCO PARTNERSHIP
CELLCO PARTNERSHIP
CELLCO PARTNERSHIP
CELLCO PARTNERSHIP
CIVICPLUS LLC
ADO ENTERPRISE LLC
COMCAST
COMCAST
COMCAST
COMCAST
COMCAST
COMCAST
COMCAST
COMCAST
FUND
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Fleet Services ISF
Sewer Utility Fund
Sewer Utility Fund
Water Utility Fund
Water Utility Fund
General Fund
Sewer Utility Fund
Sewer Utility Fund
Water Utility Fund
Water Utility Fund
Recycled Water Utility Fund
General Fund
Fleet Services ISF
Sewer Utility Fund
Water Utility Fund
Water Utility Fund
RDA -Housing Project
Information Technology ISF
Recycled Water Utility Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
ACCOUNT
Contract -Outside Services
Contract -Outside Services
Contract -Outside Services
Postage & Shipping
Communication Advertising
Communication Advertising
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Internet & Broadband
Contract -Outside Services
Contract -Outside Services
Contract -Outside Services
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
Communication -Phone
AMOUNT
9.57
12.13
30.00
2,587.61
0.01
829.15
91.19
31.46
61.37
60.99
150.14
65.64
60.99
179.85
89.14
28.86
40.24
1,612.06
56.27
28.14
98.21
153.66
28.13
6,369.54
65.17
130.34
65.17
300.92
40.24
858.26
38.01
152.04
304.08
228.00
38.01
294.53
38.03
13,252.88
200.00
240.95
146.97
568.84
10.74
260.65
105.16
16.31
176.05
Page 6 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010650
09/16/2024
COMCAST
General Fund
Communication -Phone
176.20
600010651
09/16/2024
COMCAST
General Fund
Communication -Phone
160.81
600010652
09/16/2024
COMCAST
General Fund
Communication -Phone
42.14
600010653
09/16/2024
DAIOHS USA INC
General Fund
Other Expense
82.32
600010654
09/16/2024
DEPT OF EMERGENCY SERVICES
General Fund
Contract -Outside Services
2,000.00
600010655
09/16/2024
FASTENAL
General Fund
Other Expense
200.00
600010655
09/16/2024
FASTENAL
General Fund
Other Expense
200.00
600010655
09/16/2024
FASTENAL
Water Utility Fund
Other Expense
214.05
600010656
09/16/2024
GEORGE SMELTZ
General Fund
Contract -Outside Services
1,150.00
600010657
09/16/2024
INCREDIFLE%INC
General Fund
Contract Services -Instructors
1,509.20
600010658
09/16/2024
ROBERT J ITO
General Fund
Contract Services -Instructors
78.00
600010659
09/16/2024
JANIS WILSON
General Fund
Contract -Outside Services
1,000.00
600010660
09/16/2024
JOHN DEERE FINANCIAL
General Fund
Other Expense
391.64
600010660
09/16/2024
JOHN DEERE FINANCIAL
General Fund
Other Expense
536.04
600010661
09/16/2024
JYOTI M MCCALL
General Fund
Contract services -Instructors
1,092.00
600010662
09/16/2024
KONE INC
General Fund
Contract -Outside Services
139.26
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet services ISF
Fleet Veh Repairs for SWR
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for SWR
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for SWR
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
0.00
600010663
D9/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
O.DO
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Parks
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Sr Cntr
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Sr Cntr
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Fleet Veh Repairs for Sr Cntr
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO
PARTS
Fleet Services ISF
Other Expense
0.00
Page 7 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010663
09/16/2024
VOID-SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.00
600010663
09/16/2024
VOID-SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.00
600010664
09/16/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
811.93
600010664
09/16/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
1,129.17
600010664
09/16/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
1,069-63
600010664
09/16/2024
NICK BARBIERI TRUCKING LLC
Water Utility Fund
Fuel
429.31
600010664
09/16/2024
NICK BARBIERI TRUCKING LLC
Fleet Services ISF
Other Expense
866.28
600010665
09/16/2024
ANTHONY FUGAllI
General Fund
Travel and Training
1,320.95
600010666
09/16/2024
THOMAS IZARD
General Fund
Travel and Training
1,352.39
600010667
09/16/2024
TONYA GREY
Sewer Utility Fund
Conservation Measures
250.00
600010667
09/16/2024
TONYA GREY
Water Utility Fund
Conservation Measures
250.00
600010668
09/16/2024
Debra Barrios
General Fund
Othr Accrued Liab.-PrkRec Rfnd
350.00
600010669
09/16/2024
Edwena Aiolupotea
General Fund
Othr Accrued Liab: PrkRec Rfnd
800.00
600010670
09/16/2024
Julissa Gonzalez
General Fund
Othr Accrued Liab: PrkRec Rfnd
100.00
600010671
09/16/2024
Miriam Garnica Rico
General Fund
Othr Accrued Liab.-PrkRec Rfnd
60.00
600010672
09/16/2024
Mohammed Qawasmeh
General Fund
Othr Accrued Liab: PrkRec Rfnd
100.00
600010673
09/16/2024
Orlando Macedo
General Fund
Othr Accrued Liab.-PrkRec Rfnd
800.00
600010674
09/16/2024
REXEL USA INC
Sewer Utility Fund
Other Expense
14.79
600010674
09/16/2024
REXEL USA INC
Sewer Utility Fund
Other Expense
290.42
600010674
09/16/2024
REXEL USA INC
Sewer Utility Fund
Other Expense
92.96
600010675
09/16/2024
TIMOTHY D BOWEN
General Fund
Contract Services -Instructors
1,398.60
600010676
09/16/2024
POWERPLAN
Fleet Services ISF
Fleet Veh Repairs for Streets
216.54
600010677
09/16/2024
CNH INDUSTRIAL AMERICA LLC
Fleet Services ISF
Fleet Veh Repairs for Parks
38.02
600010678
D9/16/2024
RACHEL GILA
General Fund
Contract Services -Instructors
180.05
600010679
09/16/2024
UBEO MIDCO, LLC
Information Technology ISF
Contract -Outside Services
755.84
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Hazard Material
96.00
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Hazard Material
66.00
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for WTR
35.00
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for WTR
222.36
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for Police
134.25
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for Parks
642.60
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for Parks
39.99
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for Parks
148.10
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Fleet Veh Repairs for Parks
90.00
600010680
09/16/2024
ROHNERT PARK TIRE PROS
Fleet Services ISF
Other Expense
771.72
600010681
09/16/2024
SANTA ROSA UNIFORM & CAREER APPAREL
General Fund
Uniform - Purchase
196.63
600010682
09/16/2024
SMOTHERS
Fleet Services ISF
Other Expense
15.64
600010683
09/16/2024
SOUTHERN TIRE MART LLC
Fleet Services ISF
Fleet Veh Repairs for Streets
632.22
600010683
09/16/2024
SOUTHERN TIRE MART LLC
Fleet Services ISF
Fleet Veh Repairs for Streets
(801.83)
600010683
09/16/2024
SOUTHERN TIRE MART LLC
Fleet Services ISF
Fleet Veh Repairs for Parks
370.07
600010684
09/16/2024
STEEL SOURCE CONSTRUCTION
Water Utility Fund
Repair & Maintenance
6,211.30
600010685
09/16/2024
SYN-TECH SYSTEMS INC
Fleet Services ISF
Software
1,275.00
600010686
09/16/2024
TINA TUTTLE
General Fund
Contract Services -Instructors
604.50
600010687
09/16/2024
ULINE
General Fund
Othr Accrued Liab: Sales Tax
0.14
Page 8 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010687
09/16/2024
ULINE
General Fund
Other Expense
(0.14)
600010687
09/16/2024
ULINE
General Fund
Other Expense
1,381.86
600010688
09/16/2024
UNITED RENTALS NORTH AMERICAN INC
Fleet Services ISF
Other Expense
218.50
600010689
09/16/2024
US BANK
General Fund
Othr Accrued Liab-P Card
13,349.78
600010690
09/16/2024
US BANK
General Fund
Othr Accrued Liab-P Card
18,126.07
600010691
09/16/2024
VCA ANIMAL CARE CENTER OF SONOMA COUNTY
General Fund
Other Exp-Animal Clinic NonElg
3.50
600010691
09/16/2024
VCA ANIMAL CARE CENTER OF SONOMA COUNTY
General Fund
Other Exp-Animal Clinic NonElg
3.50
600010692
09/16/2024
VESTIS GROUP INC
Fleet Services ISF
Uniform Laundry
33.30
600010692
09/16/2024
VESTIS GROUP INC
Fleet Services ISF
Uniform Laundry
33.30
600010692
09/16/2024
VESTIS GROUP INC
Fleet Services ISF
Uniform Laundry
33.30
600010692
09/16/2024
VESTIS GROUP INC
Fleet Services ISF
Uniform Laundry
33.31
600010692
09/16/2024
VESTIS GROUP INC
Fleet Services ISF
Uniform Laundry
33.31
600010692
09/16/2024
VESTIS GROUP INC
Fleet Services ISF
Hazard Material
228.00
600010693
09/16/2024
WESTERN EXTERMINATOR
Sewer Utility Fund
Contract -Outside Services
183.15
600010694
09/16/2024
WHEELERZAMARONI
General Fund
Other Expense
139.42
600010695
D9/17/2024
AMSNET INC
CIP Government
Capital Projects
1,225.00
600010696
09/17/2024
AT&T
General Fund
Communication -Phone
31.27
600010697
09/17/2024
AT&T
General Fund
Communication -Phone
390.18
600010698
09/17/2024
AT&T
General Fund
Communication -Phone
1,S06.19
600010699
09/17/2024
AT&T
General Fund
Communication -Phone
57.60
600010700
09/17/2024
AT&T
General Fund
Communication -Phone
60.99
600010701
09/17/2024
AT&T
General Fund
Communication -Phone
298.74
600010702
09/17/2024
AT&T
General Fund
Communication -Phone
43.20
600010703
09/17/2024
BECK COMMUNICATIONS INC
CIP Government
Capital Projects
485.00
600010704
09/17/2024
BKF ENGINEERS
CIP Government
Capital Projects
2,555.00
600010705
09/17/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
Non -Capital Projects
9,854.00
600010705
09/17/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
Capital Projects
2,010.84
600010706
09/17/2024
COAR DESIGN GROUP
CIP Government
Non -Capital Projects
1,272.00
600010706
09/17/2024
COAR DESIGN GROUP
CIP Sewer
Capital Projects
3,534.50
600010706
09/17/2024
COAR DESIGN GROUP
CIP Water
Capital Projects
3,534.50
600010707
09/17/2024
DAIOHS USA INC
General Fund
Other Expense
26.94
600010707
09/17/2024
DAIOHS USA INC
General Fund
Other Expense
23.10
600010707
09/17/2024
DAIOHS USA INC
General Fund
Other Expense
26.95
600010708
09/17/2024
DRAFTECH BLUEPRINTING INC
CIP Government
Capital Projects
45.00
600010708
09/17/2024
DRAFTECH BLUEPRINTING INC
CIP Government
Capital Projects
5.50
600010708
09/17/2024
DRAFTECH BLUEPRINTING INC
CIP Government
Capital Projects
50.50
600010709
09/17/2024
DUDEK
CIP Government
Capital Projects
2,629.14
600010709
09/17/2024
DUDEK
CIP Government
Capital Projects
602.71
600010710
09/17/2024
FRIZELLE-ENDS COMPANY
General Fund
Othr Accrued Liab: Sales Tax
(2.78)
600010710
09/17/2024
FRIZELLE-ENOS COMPANY
General Fund
Other Expense
2.78
600010710
09/17/2024
FRIZELLE-ENDS COMPANY
General Fund
Other Expense
637.27
600010711
09/17/2024
GHD INC
CIP Government
Capital Projects
3,623.28
600010711
09/17/2024
GHD INC
CIP Government
Capital Projects
35,439.30
600010711
09/17/2024
GHD INC
CIP Water
Capital Projects
2,625.50
600010711
09/17/2024
GHD INC
CIP Water
Capital Projects
31,068.58
600010711
09/17/2024
GHD INC
CIP Water
Capital Projects
1,553.20
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Deposits -Developer
10,690.00
Page 9 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Deposits -Developer
3,340.00
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Deposits -Developer
12,566.50
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Other Rev -Developer Deposit
(10,690.00)
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Other Rev -Developer Deposit
3,340.00
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Other Rev -Developer Deposit
(3,340.00)
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Other Rev -Developer Deposit
(12,566.50)
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Developer Deposit Expense
10,690.00
600010712
09/17/2024
GREEN VALLEY CONSULTING ENGINEERS
General Fund
Developer Deposit Expense
12,566.50
60D010713
09/17/2024
IDEXX DISTRIBUTION INC
General Fund
Other Exp-Animal Clinic NonElg
101.50
600010713
09/17/2024
IDEXX DISTRIBUTION INC
General Fund
Other Exp-Animal Clinic NonElg
685.14
600010713
09/17/2024
IDEXX DISTRIBUTION INC
General Fund
Other Exp-Animal Clinic NonElg
1,039.21
600010714
09/17/2024
KOEFRAN INDUSTRIES
General Fund
Contract -Outside Services
400.00
600010715
09/17/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
430.65
600010716
09/17/2024
MILLER PACIFIC ENGINEERING GROUP INC
CIP Government
Capital Projects
4,737.10
600010717
09/17/2024
OFFICE DEPOT
General Fund
Office Expense
11.86
600010718
09/17/2024
Allison Core
Water Utility Fund
AR-UB Residential
15.13
600010719
09/17/2024
Andrew Camozzi
Water Utility Fund
AR-UB Residential
13.57
600010720
09/17/2024
Brian Wilson
Water Utility Fund
AR-UB Residential
61.98
600010721
09/17/2024
lames P Mc Brien
Water Utility Fund
AR-UB Residential
48.09
600010722
09/17/2024
James Percy
Water Utility Fund
AR-UB Residential
10.29
600010723
09/17/2024
JAMIE SCARDINA
Water Utility Fund
AR-UB Residential
2&65
600010724
09/17/2024
JENNIFER KOHN
Water Utility Fund
AR-UB Residential
16.91
600010725
09/17/2024
Jennifer Place
Water Utility Fund
AR-UB Residential
4.96
600010726
09/17/2024
Jenny Villena
Water Utility Fund
AR-UB Residential
16.86
600010727
09/17/2024
KAREN CHAN
Water Utility Fund
AR-UB Residential
17.44
600010728
09/17/2024
Lightwood Court LLC
Water Utility Fund
AR-UB Residential
18.99
600010729
09/17/2024
Maria H Pedro
Water Utility Fund
AR-UB Residential
38.59
600010730
09/17/2024
Northwest General Engineering
Water Utility Fund
AR-UB-Fire Hydrant
2,491.66
600010731
09/17/2024
R. C. I. Citadell, LLC
Water Utility Fund
AR-UB Multi Family
283.75
600010732
09/17/2024
RICHARD PHIPPS
Water Utility Fund
AR-UB Residential
43.74
600010733
09/17/2024
Sierra View
Water Utility Fund
AR-UB-Fire Hydrant
1,960.44
600010734
09/17/2024
SOMO VILLAGE
Sewer Utility Fund
AR-UB Residential
6.14
600010734
09/17/2024
SOMO VILLAGE
Water Utility Fund
AR-UB Residential
87.94
600010735
09/17/2024
SOMO VILLAGE
Sewer Utility Fund
AR-UB Residential
11.28
600010735
09/17/2024
SOMO VILLAGE
Water Utility Fund
AR-UB Residential
48.13
600010736
09/17/2024
SOMO VILLAGE
Water Utility Fund
AR-UB Residential
49.14
600010737
09/17/2024
URBINA PROPERTY MANAGMENT
Water Utility Fund
AR-UB Residential
23.84
600010738
09/17/2024
Victor S Nunnemaker
Water Utility Fund
AR-UB Residential
49.78
600010739
09/17/2024
WEST COAST CONSTRUCTION
Water Utility Fund
AR-UB-Fire Hydrant
2,450.00
600010740
09/17/2024
PAT NELSON CONSTRUCTION INC
CIP Government
Capital Projects
24,852.00
600010741
09/17/2024
BOTTLING GROUP LLC
General Fund
Dues & Subscriptions
521.75
600010742
09/17/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
CIP Government
Non -Capital Projects
50.00
600010742
09/17/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
CIP Government
Capital Projects
50.00
600010742
09/17/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
CIP Government
Capital Projects
50.00
600010742
09/17/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
CIP Government
Capital Projects
50.00
600010742
09/17/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
CIP Sewer
Capital Projects
50.00
600010742
09/17/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
CIP Water
Capital Projects
50.00
Page 10 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010743
09/17/2024
SSA LANDSCAPE ARCHITECTS INC
CIP Government
Capital Projects
7,303.45
600010744
09/17/2024
DYNAMIC DYZNE ASSOCIATES, INC
CIP Government
Capital Projects
4,548.00
600010745
09/17/2024
TEAM GHILOTTI INC
CIP Government
Capital Projects
29,967.84
600010746
09/17/2024
UNITED RENTALS NORTH AMERICAN INC
CIP Government
Capital Projects
491.62
600010747
09/17/2024
VCA ANIMAL CARE CENTER OF SONOMA COUNTY
General Fund
Other Exp-Animal Clinic NonElg
50.00
600010748
09/17/2024
WRA INC
CIP Government
Capital Projects
6,941.00
600010749
09/17/2024
WYATT IRRIGATION CO
General Fund
Other Expense
10.73
600010750
09/19/2024
BARTLEY PUMP PM LLC
Water Utility Fund
Retention Payable
406.38
600010751
09/19/2024
BKF ENGINEERS
CIP Government
Capital Projects
920.00
600010752
09/19/2024
COASTLAND CIVIL ENGINEERING INC
CIP Sewer
Capital Projects
2,547.50
600010752
09/19/2024
COASTLAND CIVIL ENGINEERING INC
CIP Water
Capital Projects
115.00
600010753
09/19/2024
CORELOGIC INFORMATION SOLUTIONS INC
General Fund
Software
186.55
600010753
09/19/2024
CORELOGIC INFORMATION SOLUTIONS INC
Water Utility Fund
Contract -Outside Services
45.30
600010754
09/19/2024
DRAFTECH BLUEPRINTING INC
CIP Government
Capital Projects
95.59
600010755
09/19/2024
EMBEDDED LOGIX INC
CIP Government
Capital Projects
169,227.41
600010756
09/19/2024
FRIEDMAN'S HOME IMPROVEMENT
GIP Government
Capital Projects
858.85
600010757
09/19/2024
GHD INC
CIP Government
Capital Projects
6,921.90
600010758
09/19/2024
GRAINGER INC
CIP Government
Capital Projects
393.01
600010759
09/19/2024
GREEN VALLEY CONSULTING ENGINEERS
CIP Government
Capital Projects
1,090.00
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for SWR
0.18
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for SWR
(0.18)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for SWR
79.84
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
1.39
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services 15F
Fleet Veh Repairs for Fire
(1.39)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
1,089.12
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
0.71
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
(0.71)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Fire
473.14
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Sr Cntr
0.26
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Sr Cntr
(0.26)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Fleet Veh Repairs for Sr Cntr
110.52
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
1.37
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(1.37)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(597.60)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.36
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(0.36)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
155.29
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
1.90
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(1.90)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
840.52
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(108.00)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
5.16
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.09
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(0.09)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
41.25
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(54.00)
600010760
D9/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
0.34
Page 11 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
(0.34)
600010760
09/19/2024
SANTA ROSA AUTO PARTS
Fleet Services ISF
Other Expense
147.25
600010761
09/19/2024
RGH GEOTECHNICAL & ENVIRONMENTAL CONSULTANTS INC
CIP Government
Capital Projects
952.50
600010762
09/19/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
43,240.00
600010763
09/19/2024
WHITLOCK & WEINBERGER TRANSPORTATION INC
CIP Government
Capital Projects
290.00
600010764
09/20/2024
4 LEAF INC
General Fund
Contract -Outside Services
2,736.00
600010764
09/20/2024
4 LEAF INC
General Fund
Contract -Outside Services
3,296.00
600010764
09/20/2024
4 LEAF INC
General Fund
Contract -Outside Services
951.67
600010764
09/20/2024
4 LEAF INC
General Fund
Contract -Outside Services
1,402.50
600010765
09/20/2024
ABM SERVICES INC
General Fund
Contract -Outside Services
2,395.49
600010766
09/20/2024
AD -VANTAGE MARKETING INC
General Fund
Postage & Shipping
1,596.63
600010766
09/20/2024
AD -VANTAGE MARKETING INC
General Fund
Communication Advertising
1,697.50
600010767
09/20/2024
AMERICAN BACKFLOW PRODUCTS COMPANY
Water Utility Fund
Other Exp-Repair System
225.30
600010768
09/20/2024
HAROLD A. STEUBER INC
Sewer Utility Fund
Contract -Outside Services
8.00
600010769
09/20/2024
AT&T
General Fund
Communication -Phone
86.38
600010770
09/20/2024
AT&T
General Fund
Communication -Phone
31.27
600010771
09/20/2024
AT&T
General Fund
Communication -Phone
60.99
600010772
09/20/2024
AT&T
General Fund
Communication -Phone
61.44
600010773
09/20/2024
AT&T
General Fund
Communication -Phone
31.46
600010774
09/20/2024
AT&T
General Fund
Communication -Phone
121.17
600010775
09/20/2024
AT&T
General Fund
Communication -Phone
91.03
600010776
09/20/2024
AUTOZONE INC
Fleet Services ISF
Fleet Veh Repairs for Sr Cntr
9.80
600010777
09/20/2024
BARNDT'S WELDING INC
Fleet Services ISF
Fleet Veh Repairs for Fire
515.00
600010778
09/20/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
470.20
600010779
09/20/2024
BOUNCE HOUSE ENTERTAINMENT INC
Measure M Parks
Other Exp-Special Events
9,694.00
600010780
09/20/2024
BRELIE & RACE LABORATORIES INC
Water Utility Fund
Contract -Outside Services
588.00
600010781
09/20/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
840.84
600010781
09/20/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
687.96
600010781
09/20/2024
BURKE WILLIAMS & SORENSEN LLP
General Fund
Professional Legal Fees
5,993.04
600010781
09/20/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
Capital Projects
2,250.56
600010781
09/20/2024
BURKE WILLIAMS & SORENSEN LLP
CIP Government
Capital Projects
2,435.16
600010782
09/20/2024
BWS DISTRIBUTORS INC
General Fund
Other Exp-First Aid Supplies
542.97
600010783
09/20/2024
CALMAT
Water Utility Fund
Other Exp-Repair System
295.65
600010784
09/20/2024
CAPTIONS UNLIMITED OF NEVADA INC
General Fund
Contract -Outside Services
405.00
600010785
09/20/2024
CHRIS SCHLOEMP
General Fund
Contract -Outside Services
600.00
600010786
09/20/2024
CITY OF FAIRFIELD
General Fund
Travel and Training
792.00
600010787
09/20/2024
CITY OF SANTA ROSA
Sewer Utility Fund
Laguna Plant & SubRegional Exp
1,047,380.84
600010787
09/20/2024
CITY OF SANTA ROSA
Public Facility Finance DevFee
Laguna Plant & SubRegional Exp
60,712.95
600010788
09/20/2024
THE COMMUNITY VOICE/SHAH FAMILY LLC
General Fund
Communication Advertising
680.00
600010789
09/20/2024
COMPLETE WELDERS SUPPLY
Spay and Neuter Fund
Other Expense
151.31
600010790
09/20/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
1,234.43
600010790
09/20/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
232.75
600010790
09/20/2024
BUTLER ANIMAL HEALTH HOLDING COMPANY LLC
General Fund
Other Exp-Animal Clinic NonElg
16.39
600010791
09/20/2024
CREAM'S TOWING INC
General Fund
Travel and Training
600.00
600010791
09/20/2024
CREAM'S TOWING INC
Fleet Services ISF
Fleet Veh Repairs for Police
156.25
600010792
09/20/2024
CRESCO EQUIPMENT RENTALS & AFFILIATES
CIP Government
Capital Projects
205.67
600010793
09/20/2024
CSG CONSULTANTS INC
General Fund
Deposits -Developer
343.50
Page 12 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010793
09/20/2024
CSG CONSULTANTS INC
General Fund
Deposits -Developer
1,687.00
600010793
09/20/2024
CSG CONSULTANTS INC
General Fund
Other Rev -Developer Deposit
(343.50)
600010793
09/20/2024
CSG CONSULTANTS INC
General Fund
Other Rev -Developer Deposit
(1,687.00)
600010793
09/20/2024
CSG CONSULTANTS INC
General Fund
Developer Deposit Expense
343.50
600010793
09/20/2024
CSG CONSULTANTS INC
General Fund
Developer Deposit Expense
1,687.00
600010793
09/20/2024
CSG CONSULTANTS INC
General Fund
Contract -Outside Services
1,129.50
600010794
09/20/2024
DAILEY WELLS COMMUNICATIONS INC
CIP Government
Capital Projects
393,815.74
600010795
09/20/2024
DAIOHS USA INC
General Fund
Other Expense
231.78
600010796
09/20/2024
DATA TICKET INC
General Fund
Contract -Outside Services
493.06
600010797
09/20/2024
DAVID MORABITO
Fleet Services ISF
Fleet Veh Repairs for Streets
150.00
600010798
09/20/2024
DEBORAH YACOBELLIS
General Fund
Contract -Outside Services
4,162.50
600010799
09/20/2024
DEBORAH YACOBELLIS
General Fund
Contract -Outside Services
225.00
600010800
09/20/2024
DH DAMONTE INC
Fleet Services ISF
Other Expense
173.10
600010801
09/20/2024
DIAN BARKAN MSW LCSW
General Fund
Contract -Outside Services
2,340.00
600010802
09/20/2024
DRAFTECH BLUEPRINTING INC
General Fund
Printing
25.40
600010802
09/20/2024
DRAFTECH BLUEPRINTING INC
General Fund
Other Expense
139.35
600010802
09/20/2024
DRAFTECH BLUEPRINTING INC
General Fund
Other Expense
258.70
600010803
09/20/2024
EUREKA OXYGEN CO
Sewer Utility Fund
Rental -Equipment
89.15
600010804
09/20/2024
FASTENAL
General Fund
Other Expense
70.23
600010804
09/20/2024
FASTENAL
General Fund
Other Expense
403.88
600010804
09/20/2024
FASTENAL
General Fund
Other Expense
70.23
600010804
09/20/2024
FASTENAL
General Fund
Other Expense
403.88
600010804
09/20/2024
FASTENAL
Water Utility Fund
Other Expense
70.23
600010804
09/20/2024
FASTENAL
Water Utility Fund
Other Expense
403.88
600010805
09/20/2024
FEDERAL EXPRESS CORPORATION
General Fund
Deposits -Developer
48.85
600010805
09/20/2024
FEDERAL EXPRESS CORPORATION
General Fund
Other Rev -Developer Deposit
(48.85)
600010805
09/20/2024
FEDERAL EXPRESS CORPORATION
General Fund
Developer Deposit Expense
48.85
600010805
09/20/2024
FEDERAL EXPRESS CORPORATION
General Fund
Recruitment
9.39
600010806
09/20/2024
FRIEDMAN'S HOME IMPROVEMENT
CIP Government
Capital Projects
100.34
600010806
09/20/2024
FRIEDMAN'S HOME IMPROVEMENT
CIP Government
Capital Projects
119.64
600010806
09/20/2024
FRIEDMAN'S HOME IMPROVEMENT
CIP Government
Capital Projects
1,592.88
600010807
09/20/2024
GRAINGER INC
General Fund
Office Expense
34.10
600010807
09/20/2024
GRAINGER INC
Water Utility Fund
Equipment, Small Office & Tool
441.83
600010807
09/20/2024
GRAINGER INC
General Fund
Other Expense
4.89
600010807
09/20/2024
GRAINGER INC
General Fund
Other Expense
24.28
600010807
09/20/2024
GRAINGER INC
General Fund
Other Expense
79.06
600010807
09/20/2024
GRAINGER INC
General Fund
Other Expense
65.36
600010807
09/20/2024
GRAINGER INC
General Fund
Other Expense
9.95
600010807
09/20/2024
GRAINGER INC
Water Utility Fund
Other Exp-Repair System
29.09
600010908
09/20/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
473.01
600010808
09/20/2024
HANSEL FORD INC
Fleet Services ISF
Fleet Veh Repairs for Police
336.14
600010809
09/20/2024
MARK PIPPIN
General Fund
Uniform - Purchase
1,648.08
600010809
09/20/2024
MARK PIPPIN
General Fund
Uniform - Purchase
122.08
600010810
09/20/2024
JOHN DEERE FINANCIAL
General Fund
Othr Accrued Liab.-Sales Tax
1.49
600010810
09/20/2024
JOHN DEERE FINANCIAL
General Fund
Other Expense
(1.49)
600010810
09/20/2024
JOHN DEERE FINANCIAL
General Fund
Other Expense
319.85
600010811
09/20/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
815.13
Page 13 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010812
09/20/2024
KIMLEY HORN AND ASSOCIATES INC
CIP Government
Capital Projects
1,268.28
600010813
09/20/2024
KOEFRAN INDUSTRIES
General Fund
Community Outreach
115.00
600010814
09/20/2024
LAURIE PHILLIPS
General Fund
Contract Services -Instructors
1,056.25
600010815
09/20/2024
MICHELE GINN
General Fund
Contract -Outside Services
687.50
600010815
09/20/2024
MICHELE GINN
General Fund
Contract -Outside Services
14,125.00
600010815
09/20/2024
MICHELE GINN
General Fund
Contract -Outside Services
312.50
600010815
D9/20/2024
MICHELE GINN
General Fund
Contract -Outside Services
16,093.75
600010816
09/20/2024
MOONLIGHT BPO LLC
Sewer Utility Fund
Postage 8, Shipping
12,883.72
600010817
09/20/2024
MOORE IACOFANO GOLTSMAN INC
General Fund
Contract -Outside Services
322.50
600010817
09/20/2024
MOORE IACOFANO GOLTSMAN INC
General Fund
Contract -Outside Services
2,150.00
600010818
09/20/2024
MUNICIPAL EMERGENCY SERVICES INC
General Fund
Other Exp-Structural Fire PPE
268.64
600010819
09/20/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
1,003.41
600010819
09/20/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
708.00
600010819
09/20/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
756.30
600010819
09/20/2024
NICK BARBIERI TRUCKING LLC
General Fund
Inventories
1,660.64
600010819
09/20/2024
NICK BARBIERI TRUCKING LLC
General Fund
Fuel
1,408.49
600010819
09/20/2024
NICK BARBIERI TRUCKING LLC
General Fund
Fuel
710.61
600010820
09/20/2024
EDWARD WILLIAMSON
General Fund
Benefits -Vision
65.00
600010821
09/20/2024
ERIN MCCULLOUGH
General Fund
Travel and Training
20.70
600010822
09/20/2024
KEVIN ESCHER
General Fund
Travel and Training
45.95
600010823
09/20/2024
NARGIZA RAKHIMI
General Fund
Travel and Training
32.20
600010824
D9/20/2024
REBECCA SOTELO
General Fund
Travel and Training
167.37
600010825
09/20/2024
SYLVIA LOPEZ CUEVAS
General Fund
Travel and Training
204.13
600010826
09/20/2024
SYLVIA LOPEZ CUEVAS
General Fund
Travel and Training
220.23
600010827
09/20/2024
VINCENT NEUMAN
General Fund
Benefits -Vision
65.00
600010828
09/20/2024
JASMINEJORDAN
General Fund
Chrg Srvs-Animal
150.00
600010829
09/20/2024
Community Equity Foundation
General Fund
Othr Accrued Liab: PrkRec Rfnd
400.00
600010830
09/20/2024
Hector Torres
General Fund
Othr Accrued Liab.-PrkRec Rfnd
800.00
600010831
09/20/2024
Jorge Sumano Rioa
General Fund
Othr Accrued Liab: PrkRec Rfnd
800.00
600010832
09/20/2024
Marc Hayman
General Fund
Othr Accrued Liab.-PrkRec Rfnd
100.00
600010833
09/20/2024
Maria Garcia
General Fund
Othr Accrued Liab: PrkRec Rfnd
800.00
600010834
09/20/2024
Rohnert Park Warriors
General Fund
Othr Accrued Liab: PrkRec Rfnd
1,000.00
600010835
09/20/2024
Sightline Builders
General Fund
Permit Building Plan Check
3,710.56
600010835
09/20/2024
Sightline Builders
General Fund
Permit Fire Plan Check
1,298.70
600010836
09/20/2024
PACE SUPPLY
General Fund
Other Expense
262.20
600010836
09/20/2024
PACE SUPPLY
Water Utility Fund
Other Exp-Repair System
(6.99)
600010836
09/20/2024
PACE SUPPLY
Water Utility Fund
Other Exp-Repair System
349.60
600010836
09/20/2024
PACE SUPPLY
Water Utility Fund
Other Exp-Repair System
1,500.56
600010836
09/20/2024
PACE SUPPLY
Water Utility Fund
Other Exp-Repair System
974.51
600010836
09/20/2024
PACE SUPPLY
Water Utility Fund
Other Exp-Repair System
624.91
600010836
09/20/2024
PACE SUPPLY
Water Utility Fund
Other Exp-Repair System
491.63
600010836
09/20/2024
PACE SUPPLY
Recycled Water Utility Fund
Other Exp-Repair System
(20.54)
600010836
09/20/2024
PACE SUPPLY
Recycled Water Utility Fund
Other Exp-Repair System
1,026.95
600010837
09/20/2024
PETALUMA HEALTH CENTER
Graton Mitigation
Contract -Outside Services
4,502.41
600010837
09/20/2024
PETALUMA HEALTH CENTER
Graton Mitigation
Contract -Outside Services
4,839.60
600010838
09/20/2024
PETALUMA SCHOOL OF BALLET LLC
General Fund
Contract Services -Instructors
242.19
600010839
09/20/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
2,049.52
Page 14 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010840
09/20/2024
PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC
General Fund
Lease -Equipment
935.60
600010841
09/20/2024
POW ERPLAN
Fleet Services ISF
Fleet Veh Repairs for Streets
482.60
600010842
09/20/2024
RANDY SNYDER
General Fund
Contract Services -Instructors
2,247.00
600010842
09/20/2024
RANDY SNYDER
General Fund
Contract Services -Instructors
1,895.04
600010843
09/20/2024
REDWOOD LOCK INC
General Fund
General Liab Minor Claim Damag
2,307.41
600010844
09/20/2024
ROBERT HALF INTERNATIONAL INC
General Fund
Staffing Temp Contract Srvs
2,359.20
600010844
09/20/2024
ROBERT HALF INTERNATIONAL INC
General Fund
Contract -Outside Services
366.30
600010845
09/20/2024
ROHNERT PARK CHAMBER OF COMMERCE
General Fund
Dues & Subscriptions
3,780.00
600010846
09/20/2024
ROHNERT PARK TENNIS CLUB
General Fund
Contract Services -Instructors
3,216.00
600010847
09/20/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
793.15
600010847
09/20/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
1,718.75
600010847
09/20/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
670.91
600010847
09/20/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
6,030.92
600010847
09/20/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
120.00
600010847
09/20/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
670.90
600010847
09/20/2024
SHUMS CODA ASSOCIATES INC
General Fund
Contract -Outside Services
180.00
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Deposits -Developer
20.00
600010848
D9/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Deposits -Developer
20.00
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Deposits -Developer
20.00
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Deposits -Developer
20.00
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Other Rev -Developer Deposit
(20.00)
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Other Rev -Developer Deposit
(20.00)
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Other Rev -Developer Deposit
(20.00)
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Other Rev -Developer Deposit
(20.00)
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Developer Deposit Expense
20.00
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Developer Deposit Expense
20.00
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Developer Deposit Expense
20.00
600010848
09/20/2024
SONOMA COUNTY CLERK RECORDER ASSESSOR
General Fund
Developer Deposit Expense
20.00
600010849
09/20/2024
SONOMA COUNTY WATER AGENCY
Water Utility Fund
Water Purchase
388,723.86
600010850
09/20/2024
THE PUN GROUP
General Fund
Audit, Acctng, & Tax Fee
32,760.00
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
447.20
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
13,440.00
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
492.40
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
820.95
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
139.43
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
339.63
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
153.40
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
492.00
600010851
09/20/2024
RAYLEE GLASSER
General Fund
Contract -Outside Services
1,345.19
600010852
09/20/2024
REDACTED RETIREE
General Fund
Benefit Medical Reimb
679.70
600010853
09/20/2024
VCA ANIMALCARE CENTER OF SONOMA COUNTY
General Fund
Other Exp-Animal Clinic NonElg
1.75
600010853
09/20/2024
VCA ANIMAL CARE CENTER OF SONOMA COUNTY
General Fund
Other Exp-Animal Clinic NonElg
50.00
600010853
09/20/2024
VCA ANIMALCARE CENTER OF SONOMA COUNTY
General Fund
Other Exp-Animal Clinic NonElg
33.50
600010854
09/20/2024
VESTIS GROUP INC
Fleet Services ISF
Uniform Laundry
33.30
600010855
09/20/2024
VIGILANT SOLUTIONS
General Fund
Software
780.00
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO
General Fund
Printing
312.37
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO
General Fund
Uniform - Purchase
104.01
Page 15 of 16
CHECK NUMBER
CHECK DATE
VENDOR NAME
FUND
ACCOUNT
AMOUNT
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
Uniform - Purchase
75.65
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
City Council D4Exp
198.94
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
Other Expense
33.85
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
Other Expense
68.18
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
Other Expense
68.18
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
Other Expense
58.37
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
Other Expense
53.46
600010856
09/20/2024
WERLE ENTERPRISE LLC NATIONAL PRINT
& PROMO
General Fund
Other Expense
57.82
3,916,958.14
Page 16 of 16
Item 7A2
City of Rohnert Park
Cash Report
As of July 31, 2024 `
ceno�rir. ��
To: The Honorable Mayor & Members of the City Council
Marcela Piedra, City Manager
Summary,of General Fund Cash
............I..... _..... _ .............................
Total General Fund Cash
From: Betsy Howze
Interim Finance Director
Prepared Bye Justin Rosales
Restricted (External) $ 1,315,602.81
Assigned................................._..__._....._..........._..__w......................._..........__.........,27.777,805.17r
_............_............_......._........_................................_......._......._.__...__,_.._..._............_.__......_........._,777,__-..._...._..
Subtotal (not available to spend)
...... _......... _.......r_......... _.......... __......................... ._............ ................
.........
Unassigned
Restricted Detail:
............1...................._.._.._...................._........._........................._........_._.........................._._._.....................,_._..__.M..._w.w_
Refundable Deposits $ 735,883.56
- -....__....__-__..._.......�......._..---------- _------- _......__......._._.....__.._........ ........... ......... ._..............._.._.............................
Senior Center Donations 100,000.00
PARS Contribution Trust
.........................».................................._ .,
Housing Program
Assigned Detail:
449,101.99
30, 617.26
$ 1,315,602.81
Contingency Reserve
$ 2,842,324.05
Operating Reserve
9,663,903.37
...._............................................ „ ._....
Assigned Retirement Reserve
................._.....................,..... ._
4,077,690.60
City Facilities Reserve
�.. _..................... _ . ...._ .._....._.........
,.,...,...w.....__..__......._.. 65,453.00
Self -Insured Losses Reserve ...........................................
........._.............-.._.,...........
_ 1,764,301.31
..... ........................._ _._.
Infrastructure Reserve
.._.......... _............. .._...._.........._............
9,077,690.60
Retiree Health Savings Reserve
286.442.24
$ 27,777,805.17
Enterprise Fund
Water Utility Operations Fund
Water Capacity Fund
34,474,029.04
29,093,407.98
5.380.621.06
12,118,617.37
2,286,819.81
Capital Preservation Water Fund
6,363,629.62
Water Capital Fund
_........................................__...._..
...............(160,035.77)
�.
Per Acre For Development Fee Fund .........................._...._.................._....-.._............__........_..._.__._...........
- . —.
17,468.76
............................,..........
_
Sewer Utility Operations Fund
___
18,660,896.42
Capital Preservation Sewer
3,018,730.45
Sewer Capital Fund ..._-.-_..-..-_-........__......._
_ .._._. 69,658.58
..................._............._ _..,...___......_...._..._
JEPA Deposit -Wastewater
_
5'f3 70T37
Recycled Water Operation Funds
V_ �� 924,169.17
Recycled Water Capital Fund
1,369.14
Capital Preservation Recycled Water Fund
64,905.23
Refuse Utility Operations Fund
...........
574,373.05
. _..__...._..............._._......._._._ _............_..._.
Golf Course Enterprise Fund ._._
_....... _..._._........... __�.
_ W _ � _ 734,139.18 w
_ _._ _
Total Enterprise Funds
$ 45,188,448.38
1of3
City of Rohnert Park
Cash Report Continued
As of July 31, 2024
Internal Service Fund Cash
Information Technology Fund $ 466,256.39
_....._....»........................................_........__._............ __........._.._. _........... » ....____ . _.._ .. __....._ ._._.... _..._..........._ _.. . __ _ __ ...
Vehicle/Equipment Replacement Fund 8,960,275.65
Flee..Services Fund............» ..... ..........._._....._..__ _».........._........._.............._._,_...._.._.... __.._...___................ _....__.. ._.., _._...426,010. 12
Facilities Internal Service Fund 276,900.31
Total Internal Seryice Funds _...... __... ..._ .»___ ..,».. _._._._ ....._....__ ..._-....._.... 10,129,44.--
Special Revenue Funds
DIVCA AB2987/PEG Fees Fund
.............._....................._......_..........-. _ . , .. ......._..._.................__..._....._. ,.._......_..__ ..,_
$ 573,132.84
_....,.....__.........___. ........_..... ._._....................._... __...
General Plan Maintenance Fee Revenue Fund
425,682.87
_............_......._ .._..._......_... ....................................,..........._...._..._....
Traffic SafetyFund
_ _...... _ .........._.....
470,682.63
Traffic Signals Fund
11,995.95
Affordable Housing Linkage Fee Fund
_,_.__. _.._.�_
Affordable Housing Residential Fee Fund
.......... .................. __» ......-..__..._......_._......_........._........_._.._ _.. _ ._._ .. _. ___...._.__
_.... _._ __ _-_..__._. _..,._.-._._...._._13,821,14-
_..._._ _ _ 70,313.15 _
Homeless Fund
1,897,278.53
......____...._._ . _ _.....
Park in Lieu Fee Fund
_.._ _ _ _..._._._._....._......» _ _.__.................................
787,774.80
UDSP Maintenance Ann uit Fund
4,140,739.50
Public Facilities Finance Fee Fund
17,017,914.45
Public Facilities Finance Admin Fund
_......_.......................... .............
333,705.82
_..... _.. __..._.., .... ...._ ._.._.__......_..._ _ ____
SOMO Regional Traffic Fee Fund
.
524,877.85
SOMO Climate Action Fee Fund
_......._....__............._......... ._.......
39,930.37
. -..-................................._...._.__.. __.._ _......_ _ .._
SOMO Additional Personnel Fee Fund
.._._...._._._
100,706.29
SOMO Pavement Maintenance/Repavement Fund
_..... _ _ ._ ..__._._................... ....................._...._.. _. .. _...._.__...._ ..._ .....__...... _._......-_-........_..._......_......_..»........._......._._
32,179.23
_ _._...__.....
SOMO Public Service Fee Fund
_.....................__._......._...,................_........ _.............. ....___._ _ __.__._.
167,203.82
.....__........._...__ _.._...__._ .. _._..W.......... »...
_ .. _._...__..._
CFD SouthEast Fund ._._.._..._
......................... . _...__.............._...............................__.._,_..._..___ ...__..,...... - - _
809,634.57
_, _._ » _ ___.. m._._»» »»»...__._.........._............_......._.-
_
CFD Bristol Fund
126,137.41
Westside LLD Fund
_..................._... _ ._ _...._._...._....._._.
.....-74,148.00
__ _ _ ___.. _ _ .._.._..._._.... _ _._..._._...._:. _ _..._
SESP Regional Traffic Fee Fund
_........._...,......_............ _......................._....
....._....
1,313,066.49
.. __......_ ...._
__...... _ ........._._..._.____.__._...._............._............._-....................._.............__......._
SESP Valley House Mitigation Fund
327,154.03
SESP Add'I PS Personnel Fund
................__.-.._.._.....W.»._...-._--..._..._
12,594.85
...__....._._..._.. _ ._ W _.........__......._ _.................__
Rent Appeals Board Fund __
_ ................._......._..............I ................ ......... __ ...._.._..__ _ ...__ ___.
...._ ..._ _...._ _.. _.......__ ._._ _..__....__...._._.__.....
246,871 59
.. ....__ .._ _ _ _._.._...__........._......_......I.,.,...._
_ __ . _ ___ ..._-_......-__.........
Alcohol Beverage Sales Fund
_ .35,426.91 _
VehicleAbatement Fund
224,126.51
SLESF Fund ...___.» ........_._..__.... _ _.._._...._....
I... .............. __ _...._......_...........-----_
217,524.28
__....._....._......... »..... ». ___ ___.».. __............_...._ .--
_ __...__
Measure M Parks Fund
1,164,236.53
MeasureM Fire Fun
. .._.....__.........._._---.._,......._..._.........,_._._...... ...._ ....._......._-_
Measure M Traffic Fund
_......_....._._...._....._..............._....__ .__.....__ ..._....---.------.._ __..._ . _....._ _ _.._...____...__....
_ ___ __ __._ . .
1,376,459.09
__._... _.... ............._-......._-.-
_
Federal Asset Forfeiture S ecial Revenue Fund
p
9.48
_.............. ............ ............_............................_..............,..._........... ........._ » _».,» . _.. ........._......_._ _ _
State Asset Forfeiture Special Revenue Fund
.........................................I..........._............._...._..._..................................._ _..... _. _
......._......._ ..__..._. ..._...._...._...................__..........._ ...
24,846.36
___. _ _............. _ _ .__. _ _ .. ..........,.._ _....._...
...._.........._....... _ __
SWandNeuteFee SeciaRe
_�2q..�2y�!�ffee ..,........_..._... ».»...__..._..___._......_._...._...._.__.........._
6,686.06
,686.06
Refuse Road ImpactFe_e.Fun_d......._
276.97
Gas Tax Funds Sec. 2107 Maint/Const
2,563,897.87
Tax Funds: Sec. 2031 RMRA
2,242,125.77
_Gas _ _
Ronal'Traff c. f eelFund.-.-.-.-..,... -
eji
_ _ Y
mm.. 212,219.15
... �__ »_ _ _
Community Services Facility Fee Fund
_ _ ._� _ _..._,_
68,251.11
PAC Capital Reserve Fee Fund ...._..............._-_._...._
156,868.20
_ _....................._._._
Sport Center Capital Facility Fee Fund
179,127.54
2 of 3
City of Rohnert Park
Cash Report Continued
As of July 31, 2024
S ecial Revenue Funds Continued
Q.. .. _ ...,. _...,......_.....
Sunrise Park Fee Fund
239,032.40
Senior Center Fund
138,642.40
_
.Craton Mitigation Fund.._:_._ :_....... .... _. .. _~ �_...__ _....^__._.
_....._............. ........... _.................._....
. _..._...3,614,646.07'-
__....._.___.....w.........._.
Craton Supplemental Fund
_ ............._........... _._.._..... ..... _m... ... .......... _......._.._ .._ ....._.
Mµ _._......___ w _� 17:017:024.30
Casino Neighborhood Upgrade Work Force Housing
�.. .. ......_ ..... .._......_._......_ ._.. ._..... _
...._. _....w.._ _. _............ 1,847,575.65
City of Rohnert Park Foundation
..............
2,707,887.71
o.........._..........._fety.....apita'......_......._......__......._._..._.._...._.............,.....,.._..........._.._....._..._..._.._._................._.w._.._......_...................w.._......._...._....................,.
.Casino Public Safe Ca Ital Contribution
37,560.05
6.6.2-Wilfred JEPA Fund
1,198,830.97
_...._.......__. _ ......_.......
_... __.....v _ . _
CRPUSD School Contribution Fund
._._ _......__ _ __. ..__
165,974.25
Tribe Charity Fund _ _ _ _
.Cal
_ 48,870.93
�.__~_..
Home Loan Housing Project Fund .T___.._.�_.4_._...__.�
_.._................ ..._.___............_--...._ _ .. .._ ._
_
_ _ .._ _ ._ 231,138.85�
_....._ ._ _ ...._ .
RDA Housing Project Fund
756,269.68
..............._.._....._........................_..._.._...........:..__..._...._........_.__..,......._._......_..._....___................_.......__........._..
TotaallSpecial Revenue Funds
.._.._ __._..._._.__...............
$ 66,163,672.54
Capital Project Funds
General Fund Infrastructure FundingW� $ 6,187,674.75
City Capital Projects Fund (244,207.62)
. ............._...— .... _....... ___ _ _ _........._.... _ .__ ____. _ ._.....
Non Capital Project Govt. Fund _ _ (13,094.29)
R Bond Pr 2007 oceeds Fund _ T 5,612,619.46
Total Capital Projects Funds $ 11,542,992.30
Permanent Funds
Performing Arts Center Donations Fund $ 499,868.17
Dorothy Spreckels Endowment Fund �'� 250,000.00
Total Permanent Funds
TrustAA9.ency Funds
Federal Seized Assets Fund $ 330,643.92
State Seized Assets Fund 169,124.11
Total Trust & Agency Funds $ 499,768.03
Total Cash All City Funds $ 168,748,220.93
(1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The income of the
fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of
Rohnert Park's Dorothy Rohnert Spreckels Preforming Arts Center." September 1, 2017 Dorothy Spreckels Endowment funds were loaned to the
Water Fund at 3% interest.
American Rescure Plan Funds have been transferred to the General Fund per Resolution 2022-19.
3 of 3
Item 7131
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, September 24, 2024
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Adams called the joint regular meeting to order at 5:00 p.m., which was legally noticed
on September 19, 2024.
All Council Present: Susan H. Adams, Mayor
Gerard Giudice, Vice Mayor
Jackie Elward, Councilmember
Samantha Rodriguez, Councilmember
Emily Sanborn, Councilmember
Staff present: City Manager Piedra (via teleconference), City Attorney Kenyon, Director of
Public Safety Mattos, Interim Finance Director Howze, Director of Human Resources
Cannon, Director of Community Service Bagley, Deputy Chief Johnson, Fire Marshal Hall,
Fire Inspector Heaton, Information Systems Operations Manager Cotter, Information
Systems Technician II Azevedo, and Assistant City Clerk Machado.
2. READING OF THE LAND ACKNOWLEDGMENT
Recited by Mayor Adams.
3. PLEDGE OF ALLEGIANCE
Led by Jeff Keating from Sonoma State University.
4. PRESENTATIONS
A. Rohnert Park Emergency Preparedness Presentation by Fire Marshal Aaron Hall.
Fire Marshal Hall provided an overview of the City's evacuation zones and how to prepare for an
emergency. Fire Inspector Heaton provided handouts to the Council and public. Deputy Chief
Johnson answered questions of Council.
5. SSU STUDENT REPORT
A. By AJ Franklin, Legislative Representative, Sonoma State University Associated
Students, Inc. (SSU ASI). AJ Franklin introduced himself, provided information about
Associated Students and their mission, and his role as Vice President of External Affairs.
City of Rohnert Park Joint Regular Meeting Minutes for City Council September 24, 2024
RPFA/CDC Successor Agency Page 2 of 5
ACTION: Moved/seconded (Adams/Sanborn) to reorder the agenda to hear Item
7 Public Comments prior to Item 6 Department Head Briefings.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams NOES: None,
ABSENT: None, ABSTAINS: None.
7. PUBLIC COMMENTS
Linda Tams spoke about the Greek Festival and invited all to attend.
6. DEPARTMENT HEAD BRIEFINGS
A. Department of Public Safety Accomplishments for Fiscal Year 2023-2024 and
Goals for 2024-2025 by Director of Public Safety Tim Mattos. Director of Public Safety
Mattos shared Public Safety's accomplishment for FY23-24 and the department's goals for
FY24-25.
8. CONSENT CALENDAR
8.A Acceptance of Reports from Finance Department: City Bills/Demands for Payment dated
August 27, 2024 through September 9, 2024
8.13 Approval of Meeting Minutes for City Council/RPFA/Successor Agency Joint Regular
Meeting, September 10, 2024
8.0 Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract Code
and by Minute Order, authorize the continuation of Resolution 2024-051 until the
emergency action is completed
8.1) Accept Vice Mayor Giudice's Appointment of Erin Armstrong to the Parks and
Recreation Commission to Fill a Term Expiring on December 31, 2024
8.E. Accept Samantha Rodriguez's Appointment of Vincent Bunker to the Parks and
Recreation Commission to Fill a Term Expiring on December 31, 2024
8.17 Accept Samantha Rodriguez's Appointment of Anna Mitsunaha to the Mobile Homes
Rents Appeals Board to Fill a Term Expiring on December 31, 2024
8.G By Minute Order, Authorize the City Manager to Execute Task Order 2024-01 with
Kimley-Horn for Consultant Services in an Amount Not to Exceed $105,490 for the
Roundabouts Feasibility Study, Project CIP1928
8.1-1 Adopt Resolution 2024-082 to Award the Construction Contract for the Public Safety
Main Rooftop Patio Deck Replacement Project to Argos Construction for $323,000,
Authorize the City Manager to Approve up to $48,450 (15%) in Change Orders, Approve
the Project Plans and Specifications, and Find the Project Exempt from the California
Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15301
(Existing Facilities) and 15302 (Replacement or Reconstruction) (14 Cal. Code Regs. §§
15301 and 15302)
8.I Adopt Resolution 2024-083 Approving a Budget Amendment to Appropriate $18,476 in
the Sports Center Facility Fund for Equipment Lease Payments)
8.J Adopt Resolution 2024-084 Amending Appendix A: Designated Positions of the City of
Rohnert Park Conflict of Interest Code and Superseding Resolution 2022-097
City of Rohnert Park Joint Regular Meeting Minutes for City Council September 24, 2024
RPFA/CDC Successor Agency Page 3 of 5
8.K Adopt Resolution 2024-085 Restricting and Regulating the Parking, Stopping or Standing
of Vehicles at the City Hall Parking Lot Located at 130 Avram Avenue and the City Hall
Annex Parking Lot Located at 6250 State Farm Drive
8.L Adopt Resolution 2024-086 Revising Policy Number 7.06.001 "Adopt -a -Park Program"
and Authorizing the City Manager or Designee to Take All Necessary Actions to
Implement the Adopt -a -Park Program, and Superseding Resolution 2004-262
8.M Adopt Resolution 2024-087 Authorizing the City of Rohnert Park to Enter into: 1)
Agreement For Sale Of California Tiger Salamander Mitigation Credits And Plant
Credits Between the City of Rohnert Park and Davis Preserve, LLC in the amount of
$390,000; and 2) Agreement For Sale Of California Tiger Salamander Mitigation Credits
And Plant Credits Between the City of Rohnert Park and Margaret West Conservation
Preserve, LLC in the amount of $797,000 for the Dowdell Avenue Extension Project
Phase 1 (Project No. CIP2020) and Determine that the Project is Exempt from CEQA
ACTION: Moved/seconded (Adams/Rodriguez) to approve the consent calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams NOES: None,
ABSENT: None, ABSTAINS: None.
9. REGULAR ITEMS
A. PUBLIC HEARING (Noticed September 13, 2024): Accept the Final Sewer Rate
Report and Consider Written Protests to the Proposed Sewer Rate Increases, Certify the
final count of any Written Protests, and, if Written Protests are not presented by a
Majority of the affected parcels, adopt a Resolution Adopting Sewer Service Rates (2024-
2028). Interim Director of Finance Howze and Mark Hildebrand of Hildebrand Consulting
presented this item. Recommended Action(s): Staff recommends that the City Council 1) accept
the Final Sewer Rate Study Report, 2) hold a public hearing to consider any written protests on
the proposed Sewer rate increases, 3) certify the final count of any written protests and, if written
protests are not presented by a majority of the affected parcels, 4) adopt a resolution adopting
sewer service rates (2024-2028).
Public Hearing Opened: 6:11 p.m.
PUBLIC COMMENTS: None.
Public Hearing Closed: 6:11 p.m.
Assistant City Clerk Machado stated 25 written protests were received. The number of protests is
less than one-half of the parcels that would be subject to the new/increased rates. Rohnert Park
has 13,755 parcels per the County Assessor's records. Therefore, a majority protest has not been
filed.
ACTION: Moved/seconded (Giudice/Elward) to adopt Resolution 2024-088
Adopting Sewer Service Rates for Years 2024 through 2028.
City of Rohnert Park Joint Regular Meeting Minutes for City Council September 24, 2024
RPFA/CDC Successor Agency Page 4 of 5
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams NOES: None,
ABSENT: None, ABSTAINS: None.
B. Receive Recruitment and Diversity, Equity, and Inclusion Initiatives Report.
Director of Human Resources Cannon presented this item. Recommended Action(s): Receive
Recruitment and Diversity, Equity, and Inclusion Initiatives Report.
PUBLIC COMMENTS: None.
Council received the report.
Mayor Adams declared a recess at 6:43 p.m. and reconvened the meeting at 6:50 p.m.
C. Conduct Receive Department of Public Safety Staffing and Recruitment Report for
Fiscal Year 2023/2024. Director of Public Safety presented this item. Recommended
Action(s): Receive Staffing and Recruitment Report from Public Safety for Fiscal Year
2023/2024.
PUBLIC COMMENTS: None.
Council received the report.
10. COMMITTEE / LIAISON/ OTHER REPORTS
A. City Standing Committees, Council Liaison Assignments, Outside Agency and
Mayors & Councilmembers/City Selection Committee Appointments and Reports Under
Government Code Section 53232.3(d):
• Councilmember Rodriguez reported on the Chamber of Commerce Board of Directors
meeting.
• Mayor Adams reported on the Mayors' & Councilmembers' Board of Directors meeting,
Association of Bay Area Governments Executive Board meeting, and Mayors &
Councilmembers Legislative Committee meeting.
• No Councilmember attended the Rohnert Park Chamber Network Breakfast.
11. COMMUNICATIONS
Councilmember Sanborn announced October 12-19 is Zero Waste Week and upcoming Zero
Waste events.
Councilmember Rodriguez thanked Vincent Bunker who will serve on the Parks and Recreation
Commission, and reminded everyone that it is Suicide Prevention Month, Banned Books Week,
and upcoming 151h Annual Greek and Middle Eastern.
Vice Mayor Giudice invited all to join the Rotary's Peace Garden cleanup at the Burton
Recreation Center Saturday morning and the ribbon cutting at Griffin's Grove Park Saturday
afternoon.
12. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
None.
City of Rohnert Park Joint Regular Meeting Minutes for City Council September 24, 2024
RPFA/CDC Successor Agency Page 5 of 5
13. PUBLIC COMMENT
None.
14. ADJOURNMENT
Mayor Adams adjourned the meeting at 7:31 p.m.
Elizabeth Machado, Assistant City Clerk
City of Rohnert Park
Susan H. Adams, Mayor
City of Rohnert Park
Item 7.13.2.
MINUTES OF THE SPECIAL MEETING
OF THE CITY OF ROHNERT PARK CITY COUNCIL
Tuesday, September 24, 2024
MEETING LOCATION: CITY HALL — CONFERENCE ROOM 2A
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Mayor Adams called the special meeting to order at 4:00 p.m., which was legally noticed on
September 19, 2024.
All Council Present: Susan H. Adams, Mayor
Gerard Giudice, Vice Mayor
Jackie Elward, Councilmember
Samantha Rodriguez, Councilmember
Emily Sanborn, Councilmember
Staff present: City Attorney Kenyon.
2. CLOSED SESSION
A. Public Comments: None
B. Mayor Adams made the closed session announcement pursuant to Government Code
§54957.7 and Council recessed to Closed Session at 4:00 p.m. in Conference Room 2A to
consider: Personnel Matters (Government Code § 54957): Public Employee Annual
Performance Evaluation - Title: City Attorney
C. Mayor Adams reconvened the open session at 4:22 p.m. and stated there was no reportable
action.
4. ADJOURNMENT
Mayor Adams adjourned the special meeting at 4:22 p.m.
Elizabeth Machado, Assistant City Clerk Susan H. Adams, Mayor
City of Rohnert Park City of Rohnert Park
ITEM NO. 7.C.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
October 8, 2024
Department:
Public Safety
Submitted By:
Tim Mattos, Director
Prepared By:
Aaron Johnson, Deputy Chief
Agenda Title:
Receive Progress Report on the Status of the Emergency Public Safety
Antenna and Radio System Replacement Project (CIP2412), as required
by the Public Contract Code and by Minute Order, authorize the
continuation of Resolution 2024-051 until the emergency action is
completed.
RECOMMENDED ACTIONS:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code; and
2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed.
BACKGROUND AND ANALYSIS:
On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an
Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the
Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio
System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a
budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund,
Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to
Dailey -Wells.
The City Council is required to review the status of this emergency project at each regular meeting
of the City Council and vote to authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
Since the last communication, Dailey Wells has received 90% of the equipment. Dailey Wells
completed a line of sight analysis to refine microwave (transmission) capabilities of the system.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does
not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA
Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that
there is no possibility the City's action would cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
ITEM NO. 7.C.
Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement
of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA
Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction
without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
Presenting this progress report is consistent with the City's values of communication and integrity
and the City's strategic priority Goal C "Ensure the effective delivery of public services."
OPTIONS CONSIDERED:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract Code
and by Minute Order, authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
2. No other options were considered as this action is required by law and by Council
Resolution 2024-051.
FISCAL IMPACT:
There is no fiscal impact associated with this progress report.
Department Head Approval Date:
10/01/2024
City Attorney Approval Date:
N/A
Finance Director Approval Date:
N/A
City Manager Approval Date:
10/1/2024
Attachments: None.
2
ITEM NO. 7.D.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: October 8, 2024
Department: Public Works
Submitted By: Vanessa Garrett, Director of Public Works
Prepared By: Mark Hendersen, Utilities Operations Manager
Agenda Title: By Minute Order, Authorize the Purchase of a Vac -Con Titan
Combination Sewer Cleaning Machine for Public Works not to exceed
$800,000; and Authorize the City Manager to Execute Purchase
Documentation.
RECOMMENDED ACTION:
By Minute Order, Authorize the Purchase of a new 2024 Vac -Con Titan Combination Sewer Cleaning
Machine for the Public Works, Utilities Services Division not to exceed $800,000 from the Vehicle
Replacement Fund and Authorize the City Manager to Execute Purchase Documentation.
BACKGROUND:
The City of Rohnert Park's sanitary sewer system includes 105 miles of sewer pipe that functions
primarily on gravity, 7.5 miles of pressurized sewer line, 16 siphons (pipes that cross underneath things
like creeks), and 3 pump stations that assist in getting sewage to the treatment plant. The sewer system
serves two primary purposes:
1. To safely collect the City's wastewater; and
2. To transport it to the regional treatment plant in Santa Rosa, where it can be treated and produce
recycled water.
Public Works (Utility Services, Sewer Maintenance Division) has a sanitary sewer management plan
(SSMP) that prescribes regular cleaning of the City's sewer lines, which is mandated by the State of
California under Water Quality Order No. 2022-0103-DWQ. In compliance with State regulations, staff
endeavors to clean all sewer pipes in the SSMP to prevent sanitary sewer overflows (SSO). Staff utilize
a piece of equipment, called a Vac -Con, which has a pressurized reel that can enter sewer lines and clean
them. The current Vac -Con has operated almost every working day since 2014 and has reached the end
of it's useful life. Given that it is the only machine capable of handling larger sewer lines, any downtime
directly affects the City's ability to maintain and service the sewer collection system effectively. The
continuity of sewer system operations is crucial for public health and environmental protection. The
Vac -Con has contributed into the vehicle replacement program in order to save for a replacement.
ANALYSIS:
Staff have researched available options for replacing the current Vac -Con and recommend the purchase
of the 2024 Titan Vac -Con combination jet/vacuum sewer cleaning machine. This purchase was
4894-5038-5638 v1
ITEM NO. 7.D.
appropriated within the approved 2024-2025 sewer utility budget. The Titan Vac -Con machine is
designed to enhance our sewer maintenance operations by integrating high-pressure water jetting with
powerful vacuum suction capabilities, thereby improving the efficiency and effectiveness of our sewer
cleaning processes. Another benefit of the 2024 Titan Vac -Con is the ability for a single maintenance
staff member to align the truck and run a line versus the need for two staff to perform the same tasks on
the current Vac -Con.
Per the City's Purchasing policy, the City can purchase equipment through a Cooperative Purchase
Agreement with Sourcewell, per Contract #101221-VAC with Vac -Con, Inc. The Authorized Northern
California Dealer for Vac -Con is Municipal Maintenance Equipment of Sacramento, CA. Sourcewell
negotiates for public agencies to receive the lowest pricing for thousands of parts, vehicles and
equipment.
Staff is recommending the purchase of a Vac -Con Titan Combination Sewer Cleaning Machine with all
standard equipment from Vac -Con, Inc., for a total amount not to exceed $800,000. Vac -Con is the
Sourcewell contract holder and all purchasing documents go directly to them. Local Authorized Dealer
Municipal Maintenance Equipment will provide on -site training, warranty support and future service for
Vac -Con.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does not
qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections
15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's
action would cause either a direct physical change in the environment or a reasonably foreseeable
indirect physical change in the environment.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
Community Quality of Life: Ensuring the public's health and safety through proper sewerage
management.
OPTIONS CONSIDERED:
1. Recommended Option: After a thorough evaluation of several manufacturers, staff has
determined that the Vac -Con Sewer Cleaning Machine will offer the most advantageous benefits
for the City and associated staff. Staff recommends authorizing the purchase of this type of Vac -
Con and the City Manager to sign associated purchase documents.
2. Alternative: Staff considered not replacing current Vac -Con, but due to ongoing mechanical
issues that significantly impact the efficiency of sewer maintenance operations, it was determined
the machine needs replacement. This option is not recommended.
FISCAL IMPACT/FUNDING SOURCE:
The purchase of the Vac -Con combination sewer cleaning machine is funded through the City's Vehicle
Replacement Fund Fiscal Year 2024-25 budget which has $800,000 for the purchase of a new Vac -Con.
Per City Council Vehicle Replacement Policy No. 415.37, approved by City Council Resolution 2011-
56, replacement funds will be set aside each fiscal year in the Vehicle Replacement Fund in amounts
based on projected replacement value and expected service life. The requested not -to -exceed amount of
$800,000 will cover any unforeseen costs for taxes or delivery fees.
4894-5038-5638 v1 2
ITEM NO. 7.13.
Code Compliance Approval Date: N/A
Department Head Approval Date: 9/8/2024
Finance Approval Date: 9/17/2024
Human Resources Approval Date: N/A
City Attorney Approval Date: 9/17/2024
City Manager Approval Date: 9/19/2024
Attachments:
1. Sourcewell Contract
2. Municipal Maintenance _ Vac -Con Contract Price
4894-5038-5638 v1 3
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
101221-VAC
Sourcewell -PA'
Solicitation Number: RFP #101221
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Vac -Con, Inc., 969 Hall Park Road, Green Cove Springs, FL 32043
(Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Sewer Vacuum, Hydro -Excavation, and Municipal
Pumping Equipment with Related Accessories and Supplies from which Supplier was awarded a
contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
F � � �J :� ►�i [�] Yd�L � � :LTA �
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 29, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Rev. 3/2021
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
101221-VAC
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
Rev. 3/2021
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
101221-VAC
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at anytime through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
Rev. 3/2021
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
101221-VAC
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
Rev. 3/2021
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
101221-VAC
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum; the terms of which will be negotiated directly between the
Participating Entity and the Supplier. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
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• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, supply issues, customer
issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party.For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsements) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
iII`Kd0LVil14/_1V14
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by an Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
Rev. 3/2021 17
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
101221-VAC
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by,
Sc6aV'f j
By: COFD2A139DO6489...
Jeremy Schwartz
Title: Chief Procurement Officer
11/23/2021 1 8:51 PM CST
Date:
Approved:
�D�occuSigneed�by,
By:fp 7E42B8F817A64CC...
Chad Coauette
Title: Executive Director/CEO
11/24/2021 1 6:46 PM CST
Date:
Vac -Con, Inc.
Y• cuSigned by:
1�5CBA257A53411
...
M.J. DuBois, President, DuCo, LLC
Title: Authorized Contract Administrator
Date: 11/24/2021 1 5:31 AM PST
Rev. 3/2021 18
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
RFP 101221 - Sewer Vacuum, Hydro -Excavation, and Municipal
Pumping Equipment with Related Accessories and Supplies
Vendor Details
Company Name:
DuCo, LLC
1079 Tamiami Trl N
Address:
#350
Nokomis, Florida 34275
Contact:
MJ DUBOIS
Email:
mjdubois@ducollc.com
Phone:
410-924-1004
Fax:
410-924-1004
HST#:
81-1963530
Submission Details
Created On:
Thursday August 26, 2021 08:52:11
Submitted On:
Friday October 01, 2021 11:10:04
Submitted By:
MJ DUBOIS
Email:
mjdubois@ducollc.com
Transaction #:
Ob410897-713e-434f-9209-2bd4698d22a6
Submitter's IP Address:
24.145.112.96
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your
response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an
explanation).
Line
Item
Question
Response*
1
Proposer Legal Name (one legal entity only): (In the
Vac -Con, Inc.
event of award, will execute the resulting contract
EIN: 36-3846929
as "Supplier")
2
Identify all subsidiary entities of the Proposer whose
Vector Technologies LTD
equipment, products, or services are included in the
Proposal.
3
Identify all applicable assumed names or DBA names of
N/A
the Proposer or Proposer's subsidiaries in Line 1 or
Line 2 above.
4
Proposer Physical Address:
969 Hall Park Road
Green Cove Springs, FL 32043
5
Proposer website address (or addresses):
www.vae-con.com
6
Proposer's Authorized Representative (name, title,
M.J. DuBois, Authorized Contract Administrator - See attached Authorization Letter
address, email address & phone) (The representative
DuCo, LLC
must have authority to sign the "Proposer's Assurance
1079 Tamiami Trl #350
of Compliance" on behalf of the Proposer and, in the
Nokomis, FL 34275
event of award, will be expected to execute the resulting
410-924-1004
contract):
mjdubois@ducollc.com
7
Proposer's primary contact for this proposal (name, title,
M.J. DuBois, Authorized Contract Administrator
address, email address & phone):
DuCo, LLC
1079 Tamiami Trl #350
Nokomis, FL 34275
410-924-1004
mjdubois@ducolic.com
8
Proposer's other contacts for this proposal, if any
Bryce Reiger, National Sales Manager
(name, title, address, email address & phone):
Vac -Con, Inc.
969 Hall Park Road
Green Cove Springs, FL 32043
904-610-6492
brycer@vac-con.com
Table 2: Company Information and Financial Strength
Line Question Response*
Item
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
9
Provide a brief history of your company, including your
Since 1986, Vac•Con®, Inc. has manufactured more than 9,000 custom-built, truck -mounted machines
company's core values, business philosophy, and
to serve public and private environmental markets globally. Located in Green Cove Springs, Florida, it
industry longevity related to the requested equipment,
is one of the largest producers of specialized vacuum solutions including sewer cleaning , hydro -
products or services.
excavation, and industrial vacuum equipment in North America.
Vac-Con's goal, from day one, has been to design and actualize the most powerful and reliable
machines in the industry, in turn allowing them to push the envelope year after year with unrivaled
innovation. Vac -Con sells multiple product lines, including combination machines, jetting units, and hydro -
excavators for a vast array of diverse applications.
In 2012, Vac -Con, Inc. acquired Vector Technologies, LTD. Vector Technologies Ltd, located in
Milwaukee Wisconsin, is a leading world designer and manufacturer of powerful trailer mounted hydro
vacuum excavators, combination vacuum & sewer jetters, and sewer jetting units. For over forty years,
Vector designs have set world standards for reliability and performance in a variety of industrial and
specialized markets. Vector has provided solutions to organizations of all sizes for an endless number
of diverse applications.
The purchase of Vector allowed Vac -Con to offer a complete line of innovative, world leading
designed sewer, hydro -excavation and vacuum products both truck and trailer mounted.
Vac -Con believes in empowering the customer; their mission is to support, design, and manufacture
innovative vacuum and high-pressure water cleaning solutions that deliver superior performance in
municipal, industrial, and utility markets worldwide.
In keeping with their customer -centric philosophy, Vac•Con®, Inc. delivers more than just a product;
they provide unparalleled product support with their customer service, online training modules, and
extensive network of authorized dealers.
Vac•Con®, Inc. employs over 300 people at their Florida location, and 45 employees at their
Milwaukee WI location and is 100% employee -owned, enabling a more focused work environment, on -
site feedback, and around the clock innovation and testing.
Vac-Con's Florida location is situated on 17 acres, it boasts a 160,000 square -foot, newly expanded
facility where they manufacture over 30,000 unique parts that they use on our machines. This state-of-
the-art facility is a result of Vac•Con® eagerness for continuous improvement and an employee -owner
culture centered on advancement through involvement.
Mission Statement
"Our mission is to support, design, and manufacture innovative vacuum and high-pressure water
cleaning solutions that deliver superior performance in municipal, industrial, and utility markets
worldwide."
Vision Statement
"Our vision is to be the premier manufacturer of combination sewer cleaning, hydro -excavation,
industrial vacuum, and high-pressure water jetting equipment.
We are committed to providing innovative, high -quality products with unrivaled reliability, customer
service, and support to dealers and end -users.
Sustainable growth and employee -ownership value will be achieved by championing career -building
talent and customer -centric initiatives. We will continue to make a positive impact in our local
communities and on the environment"
10
What are your company's expectations in the event of
As a current Sourcewell contract holder, Vac -Con hopes to continue to build on our past
an award?
success with the contract and provide exceptional sewer cleaning and hydro -excavation equipment
solutions to all prospective members. Vac -Con has developed a strong following with existing
Sourcewell Members and Vac -Con expects to build on that momentum adding to your membership
with the increased advancement and promotion of additional electronic marketing utilizing our premier
partnership with Sourcewell. A newly awarded contract will allow Vac -Con to continue to provide
Members with great products at a discounted price to Vac-Con's many existing municipal customers,
grow our municipal base and open new opportunities in the educational and non-profit space.
11
Demonstrate your financial strength and stability with
See the provided attachments, Bank of the West reference letter, D & B credit rating report and
meaningful data. This could include such items as
Letter of Good Standing.
financial statements, SEC filings, credit and bond
ratings, letters of credit, and detailed reference letters.
Upload supporting documents (as applicable) in the
document upload section of your response.
12
What is your US market share for the solutions that
Vac -Con operates in product categories that are sold primarily to the municipal government market
you are proposing?
segment and to a smaller degree, the commercial market segment. Vac-Con's market share is 29%
as we are considered the most innovative, most efficient and have a diverse and comprehensive line
of products within our market.
13
What is your Canadian market share for the solutions
Vac-Con's Canadian Market Share is 8%. Vac -Con has signed a new dealer in Canada - Westvac
that you are proposing?
Industrial. Westvac is a leading heavy equipment dealer in western Canada. We are looking forward
to the 20+ years experience Westvac has to help grow our market share in British Columbia, Alberta,
Saskatchewan, Manitoba and Northwest Territories. Vac -Con has an established dealer located in
Quebec who has been active in that market for over 30 yeas with the Vac -Can product line.
14
Has your business ever petitioned for bankruptcy
Neither Vac -Con nor Vector has ever petitioned for bankruptcy protection.
protection? If so, explain in detail.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
15
How is your organization best described: is it a
Vac -Con is a manufacturer of a diverse sewer, hydro -excavating, and industrial line of equipment. The
manufacturer, a distributor/dealer/reseller, or a service
complete line of equipment is sold, serviced and supported exclusively through Vac-Con's world-wide
provider? Answer whichever question (either a) or b)
individually owned dealer network.
just below) best applies to your organization.
a) If your company is best described as a
distributor/dealer/reseller (or similar entity), provide your
written authorization to act as a
distributor/dealer/reseller for the manufacturer of the
products proposed in this RFP. If applicable, is your
dealer network independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe your
relationship with your sales and service force and with
your dealer network in delivering the products and
services proposed in this RFP. Are these individuals
your employees, or the employees of a third party?
16
If applicable, provide a detailed explanation outlining
Florida Department of Highway Safety & Motor Vehicles - Manufacturers License MV/1000409/1
the licenses and certifications that are both required to
be held, and actually held, by your organization
Florida Department of Highway Safety & Motor Vehicles - Dealer License VI/1007965/1
(including third parties and subcontractors that you use)
in pursuit of the business contemplated by this RFP.
Wisconsin Motor Vehicle Dealer License MV2131
17
Provide all "Suspension or Debarment" information that
Neither Vac -Con nor Vector has ever received a suspension or disbarment.
has applied to your organization during the past ten
years.
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
18
Describe any relevant industry awards or recognition
First Coast Manufacturer's Association - 2018 Manufacturer of the Year, 2019 Manufacturer of the
that your company has received in the past five years
Year, 2019 President's Award
Best of Clay County - 2019 Best Manufacturing Facility in Clay County Florida, 2020 Best
Manufacturing Facility in Clay County Florida, 2021 Best Manufacturing Facility in Clay County Florida
National Association of Trailer Manufacturers - Vector manufactured units are NATM certified.
National Truck Equipment Association - Most Valuable Partner Award for 5+ years.
19
What percentage of your sales are to the
Approximately 84% of Vac -Con and Vector sales for the last 5 years have been to the government
governmental sector in the past three years
sector. These customers typically consist of municipalities, townships, counties, and states.
20
What percentage of your sales are to the education
Less than 3% of Vac -Con and Vector sales for the last five years have been to the education
sector in the past three years
sector. Vac -Con has increased this number due to the previous Sourcewell Contract held. Vac -Con
looks to, once again, increase this percentage with the next proposed contract award.
21
List any state, provincial, or cooperative purchasing
HGAC Contract total sales for the last three years is $4.1 million.
contracts that you hold. What is the annual sales
Ohio STS Contract total sales for the last three years is $1.8 million.
volume for each of these contracts over the past three
Texas Buyboard Contract total sales for the last year held is $400K (only held this year)
years?
Florida Sherrif's Contract total sales for the last year held is $200K (only held this year)
22
List any GSA contracts or Standing Offers and Supply
Vac -Con does not hold any GSA contracts or Standing Offers and Supply Arrangements.
Arrangements (SOSA) that you hold. What is the
annual sales volume for each of these contracts over
the past three years?
Table 4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number*
City of Lodi
Andrew Richle
209-269-4927
1331 South Ham Lane
Utilities Superintendent
arichle@lodi.gov
Lodi, California
See attached Testimonial
Delaware DOT
Lawrence Hardy
302-760-2505
P.O. Box 698
See attached Testimonial
lawrence.hardy@delaware.gov
Dover, DE 19903
Village of Tarrytown
Louis Martirano
914-862-1819
4 Division St.
Superintendent Of Public Works
dpw@tearrytowngov.com
Tarrytown, NY 10591
See attached Testimonial
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the
entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name
Entity Type *
State / Province *
Scope of Work *
Size of Transactions *
Dollar Volume Past Three
*
Years
Sacramento Area
Government
California - CA
Sewer Utility Equipment
10 units
$3,400,000.00
Sewer District
City of San
Government
California - CA
Water & Sewer Utility Equipment
6 units
$2,800,000.00
Francisco
Miami -Dade
Government
Florida - FL
Water & Sewer Utility Equipment
7 units
$2,900,000.00
County
City of Phoenix
iGovernment
I Arizona - AZ
ISewer Utility Equipment
111 units
$2,600,000.00
City of Sacramento
Govemment
I California - CA
ISewer Equipment
19 units
$3,860,000.00
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address
in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector,
whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Item
question
Response*
25
Sales force.
Vac -Con customers are supported by internal teams fulfilling sales, parts and service needs, and
distributes through a worldwide network of exclusive dealers.
Vac-Con's internal teams function as support systems for our dealer network providing demonstrations,
training, troubleshooting and order fulfillment. All Vac -Con sales, parts and service representatives are
employee -owners of Vac -Con, Inc.
Vac-Con's dealer network functions as the outward facing sales arm of the Vac -Con business. Their
dealers are contractually exclusive Vac -Con distributors and are trained in the selling, servicing and
maintenance of Vac -Con equipment. Each dealer is required to fulfill specific facility and department
(service, sales, parts and marketing) requirements to ensure exceptional customer service.
Vac-Con's internal sales team consists of:
National Sales Manager, Sales Administrator Supervisor, Sales Administrative Support, Inside Sales
Manager, Chassis Sales/Logistic Specialist, Marketing Manager, Multimedia/Graphics Marketing Specialist.
Internal Sales Support: South Regional Sales Manager, Northeast Regional Sales Manager, Southwest
Regional Sales Manager, West Regional Sales Manager, two product demonstrators and a Recycler
Product Specialist
26
Dealer network or other distribution methods.
Vac-Con's dealer network functions as the outward facing sales arm of the Vac -Con business. Their
dealers are contractually exclusive Vac -Con distributors and are trained in the selling, servicing and
maintenance of Vac -Con equipment. Each dealer is required to fulfill specific facility and department
(service, sales, parts and marketing) requirements to ensure exceptional customer service.
See attached detailed Dealer Network Map and Dealer Location Chart
27
Service force.
Vac -Con and Vector maintain teams of trained service and parts departments at the headquarters in
Green Cove Springs, Florida and Milwaukee, Wisconsin. Vac -Con and Vector combined employ 6
regional sales managers, 4 product specialists/demonstrators, and 7 service office staff to provide
service support to North America.
The Vac -Con and Vector direct service team is comprised of 7 service technicians, while the parts and
shipping department employs 12 representatives to fulfill parts orders to all dealers.
Vac-Con's dealer network provides coverage to all 50 states with 35 exclusive dealerships. Each
dealership has a team of service representation and office support to facilitate and process service and
parts to end -users. In addition to factory -provided support, Vac -Con dealers are required to maintain
service and repair facilities. Dealer parts departments are expected to maintain an inventory of parts for
timely fulfillment. Depending on the territory and dealer size, dealers employ between 2 to 15
associates for each department — sales, service, and parts.
See the attached dealer listing with the amount of direct service techs at each location.
28
Describe the ordering process. If orders will be
The Member or dealer will contact a DuCo team member (Contract Administrator) for initial information,
handled by distributors, dealers or others, explain the
contract questions and quotations. DuCo will provide the customer/dealer with a quotation meeting the
respective roles of the Proposer and others.
Sourcewell Contract requirements, terms, and conditions. The member will issue a Purchase Order
directly to Vac -Con.
Vac -Con will build the customer equipment, will ship the order to the local dealer for pre -delivery
inspection and test. The local dealer will then deliver the unit, train the Member personnel and Vac -
Con will invoice the item/s to the Member. The dealer will receive the proceeds of the sale in their
respective territory. This will encourage their contract participation.
In the case where a dealer owns a stock unit that is to be sold to the member, MJ DuBois will
provide the Member a letter authorizing the dealer to receive the Purchase Order directly. This will allow
accuracy in the required sales reporting when a dealer receives a PO directly.
MJ DuBois and her DuCo team will be the single source "quarterback" for the Sourcewell Contract
sales and will also report the sales to Sourcewell as required.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
29
Describe in detail the process and procedure of
Any Sourcewell Member having need for customer service is encouraged to communicate directly with
your customer service program, if applicable.
their local dealer. Vac -Con dealers are required to maintain an inventory of parts to quickly service
Include your response -time capabilities and
customer needs. Vac -Con also requires dealers to have factory trained service staff to handle the
commitments, as well as any incentives that help
customer's service needs.
your providers meet your stated service goals or
promises.
Vac -Con expects our dealer partners to address warranty, service, and parts issues immediately,
ensuring a corrective response or action within 12 to 24 hours.
Vac -Con service teams are available 2417 to assist with troubleshooting and repair needs with a case
closure goal of 5 days or less for those instances that require intervention from the factory.
30
Describe your ability and willingness to provide your
A critical part of the Vac -Con mission is to provide innovative vacuum and high-pressure water cleaning
products and services to Sourcewell participating
solutions that deliver superior performance in municipal markets.
entities in the United States.
As a US manufacturer with the vast majority of Vac -Con sales are generated from municipal customers
in the United States, Vac -Con is committed to providing products, service, and parts to this specific
market segment. The exclusive dealer network will help them to facilitate the necessary steps and
procedures to procure and fulfill orders and provide service and parts support in each of their
designated territories.
31
Describe your ability and willingness to provide your
Vac -Con is committed to designing, supporting, and manufacturing innovative and reliable products for
products and services to Sourcewell participating
their customers across the world. With two highly capable dealerships providing coverage to the
entities in Canada.
customers of Canada, as well as Vac-Con's existing presence and relationships, Vac -Con is confident
in producing sales and support for this market.
Two dedicated regional sales managers employed by Vac -Con provide additional support for all sales,
service, and parts functions in the Canadian territories, in addition to the company support provided by
the inside sales office at Vac -Con.
32
Identify any geographic areas of the United States
Vac -Con does not expect difficulties in providing exceptional levels of sales and service in any
or Canada that you will NOT be fully serving through
geographic areas of the US or Canada.
the proposed contract.
33
Identify any Sourcewell participating entity sectors
Vac -Con expects to fully service all entity sectors that Sourcewell Members represent.
(i.e., government, education, not -for -profit) that you
will NOT be fully serving through the proposed
contract. Explain in detail. For example, does your
company have only a regional presence, or do other
cooperative purchasing contracts limit your ability to
promote another contract?
34
Define any specific contract requirements or
There will be no restrictions in sales, service and support to Hawaii, Alaska and in
restrictions that would apply to our participating
US Territories other than the expense and time allowance for shipping. All quotations will show the extra
entities in Hawaii and Alaska and in US Territories.
costs involved prior to a Member issuing a Purchase Order so there are no surprise fees after the
sales.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Table 7: Marketing Plan
Line
Item
Question
Response*
35
Describe your marketing strategy for promoting
Vac -Con will train all their internal and dealers' sales force with the assistance of the DuCo team, Contract
this contract opportunity. Upload
Administrator, and make use of Sourcewell's available employees and extensive collection of vendor support
representative samples of your marketing
materials. This will be accomplished both by group sales meetings and one-on-one virtual meetings. DuCo
materials (if applicable) in the document
has been training dealerships and manufacturers in marketing and sales of Sourcewell Contracts for over 13
upload section of your response.
years with an abundance of success with many manufacturers.
Vac -Con takes an aggressive approach to marketing Sourcewell. Vac -Con includes the Sourcewell Logos in
their product brochures (see attached example) and on their website (see attached screen shot) that links to
Vac-Con's Sourcewell Contract landing page.
Vac -Con wants their customers to immediately know that they are a proud holder of this exclusive contract
and that they can take advantage of this contract whether they are already a member or would like to
become a member. Vac -Con will also include Sourcewell graphics banners at trade shows to further market
their participation. To further ensure that Vac -Con is fully marketing the value of Sourcewell, they encourage
Vac -Con salespeople and their dealer sales representatives to attend regional Sourcewell training sessions as
well as utilize the assigned Vendor Support Manager to assist in answering questions for Members interested
in learning more about the value of the Sourcewell procurement process.
36
Describe your use of technology and digital
Vac -Con has a comprehensive digital marketing strategy that engages and interacts with dealers, current
data (e.g., social media, metadata usage) to
customers, and potential customers.
enhance marketing effectiveness.
The goal of Vac-Con's digital marketing initiatives is to drive brand awareness and generate leads, as well
as increase traffic to their website. Currently, Vac -Con markets through various social media platforms
including Facebook, Linkedin, and Instagram. Vac-Con's most comprehensive digital marketing strategy is their
Linkedin program. In addition to distributing relevant, engaging content on a consistent basis, they utilize a
digital marketing agency to help them reach hundreds of decision makers at municipalities, counties, and
government agencies each week. Linkedin offers a professional setting where Vac -Con is able to directly
communicate with decision -makers and promote their products in a helpful and tactful manner.
Vac -Con utilizes a digital marketing agency to assist with a comprehensive SEO program. Their SEO
program targets industry keywords to help drive traffic to their websites. Vac-Con's focus remains on their
product categories and specific applications such as combination machines, hydro -vacs, sewer cleaning, and
hydro -excavation. Vac -Con measures their success with the SEO program through annual website traffic
increases and qualified leads generated through the website and web -based applications. Year -over -year, Vac -
Con has exceeded their SEO goals and continue to evolve the program to increase our reach.
Vac -Con actively distributes communications through an email marketing program. The Vac -Con email
marketing program is managed by the internal marketing team and reaches over 2,000 dealers and
customers. Communications are scheduled on a monthly basis, and consist of new product, program and
company updates. Vac -Con measures the success of email marketing campaigns by open and click -through
rates and qualified leads generated. Vac -Con continues to add new recipients in both dealer and end -user
categories each month through various platforms including the website, social media, and in -person events.
37
In your view, what is Sourcewell's role in
The Sourcewell marketing model has been an effective and impactful strategy for the Vac -Con business, and
promoting contracts arising out of this RFP?
is proven by the growth of Sourcewell Contract Sales over the years.
How will you integrate a Sourcewell-awarded
contract into your sales process?
Vac -Con representation has made it a priority to collaborate with the Sourcewell employees that facilitate their
existing contract. The priority of Vac -Con to ensure longevity and success is service -related, and the
Sourcewell team understands this strategy. Vac -Con expects Sourcewell to continue with a presence at trade
shows, Getting to Know You events, and Sourcewell University events. Sourcewell has stepped up to the plate
in planning education and information Webinars when travel has not been available.
Vac -Con is firmly committed to the Sourcewell contract buying concept and agree that it is the way of the
future. Vac -Con has created a session at their National Dealer Meetings dedicated solely to Sourcewell sales
education and training. These sessions include how to properly sell using the Sourcewell contract, question
and answer periods, and testimonials from dealers who have had great success. Vac -Con has utilized the
flexibility that Sourcewell contracts offer, and it has become common knowledge for most of the manufacturer'
dealers to lead the buying process with this contract. Vac -Con has sent senior management representatives
annually to the H2O Conference. Vac -Con has also agreed to subsidize the contract fees to make the
Sourcewell contract even more attractive to their respective dealer sales forces. Vac-Con's Contract sales
have grown over the years, and this is a testament of Sourcewell and Vac-Con's commitment to the same
goal "to offer the best products, service and quantity discounts in support of our customers/members."
38
Are your products or services available
The products represented in this response do not lend themselves to E-Procurement. All of the products
through an e-procurement ordering process? If
are "made to order' and have an extreme amount of variables.
so, describe your e-procurement system and
how governmental and educational customers
have used it.
Table 8: Value -Added Attributes
Line Item IQuestion Response *
Describe any product, equipment,
Vac -Con offers several training components, free of charge, to assist operators with a better understanding of
maintenance, or operator training
their equipment for operations and maintenance. An online training portal hosted on the Vac -Con website
programs that you offer to Sourcewell
provides a basic overview of truck models and their functions. Student comprehension is proven by quizzes at
participating entities. Include details, such
the end of each course. Once a student has successfully completed a course, Vac -Con distributes a certificate
as whether training is standard or
of completion. Customer service, parts, sales and marketing departments were involved in making the portal
optional, who provides training, and any
informative and thorough. This online training is complete with online videos that guide the course curriculum
costs that apply.
and user experience.
In addition to online training, Vac -Con dealers are equipped to provide hands -on -training at the in-service of the
unit and beyond. All new unit deliveries are made available with hands-on training. Additional training needs can
be scheduled with the dealership.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C813-F09AFE408982
40
Describe any technological advances that
Aeroboost with Quiet Drive — The Vac -Con Aeroboost 3-stage fan (patent pending) with Quiet Drive fan
your proposed products or services offer.
system is a one -of -a -kind upgrade hydrostatic and auxiliary drive system that operates the vacuum and water
functions, lowers noise emissions, and substantially reduces overall fuel consumption without sacrificing power.
The Aeroboost fan itself better balances airflow, resulting in less turbulence and more power.
Titan — The Vac -Con Titan Combination Machine is a premium unit that boasts several impressive features and
components offered only by Vac -Con. The Aeroboost Fan and Quiet Drive system enhance power by reducing
airflow turbulence, noise emissions, and fuel consumption. An enhanced cyclonic separator optimizes efficiency
and filtration, while the Omnibus Precision Power CANbus system enhances usability and efficiency.
Omnibus Precision Power — The OPP system by Vac -Con is a CANbus system designed to enhance operator
usability and efficiency. OPP gives the operator control over all vacuum, water, and engine functions at a
centralized control panel where the operator spend the most time — at the front of the unit. This coordination of
systems allows you to use as much power as is needed, saving time and fuel while delivering precise
movements of the hydraulic components.
ReelSmart Hose Control System: The ReelSmart technology brings hose reel automation to Vac -Con sewer
cleaners with a computerized command controller, up to 30 jobs can be recorded and stored for future use.
The pay -out footage, job locations and special instructions can be recalled and used for later use. ReelSmart
handles all hose reel pay -out and roll in functions, automatically. This means less physical work for the
operator and more efficiency and productivity at the job -site. The customer can record on a USB drive or
maintain a daily log with its MS -Excel data dump. This new technology is available in English, Spanish and
French.
41
Describe any "green' initiatives that relate
Vac -Con manufacturing focuses on waste and environmental protection regulations in their day-to-day processes.
to your company or to your products or
Pursuant to the Department of Environmental Protection, Vac -Con is listed as a Low Quantity Waste Generator
services, and include a list of the
which is an ongoing key result area for the company.
certifying agency for each.
Vac -Con implements a full campus recycling program for cardboard and scrap metal. In addition, paint waste is
minimized through a distillation process that allows the company to remain a Low Quantity Waste Generator.
Vac -Con products themselves are designed to be a proponent of environmental protection and maintenance.
Their machines ensure that proper sanitation and hygiene standards are met in communities across the world.
The Titan combination machine class also boasts impressive reductions such as 44% fuel savings and 8%
decrease in noise pollution as compared to other combination machines.
The Vac -Con Recycler combination machine allows for a substantial savings in water usage, decreasing the use
of freshwater by approximately 73% or more based on average unit operations.
42
Identify any third -party issued eco-labels,
John Deere performance certification 1/19/2018 see attached
ratings or certifications that your company
John Deere performance certification 11/4/2016 see attached
has received for the equipment or
TigerFlex hose manufacturing Certification SAE J516 Standards
products included in your Proposal related
to energy efficiency or conservation, life -
cycle design (cradle -to -cradle), or other
green/sustainability factors.
43
Describe any Women or Minority
Most of the local dealers that will be involved in this process are SBE, MBE, WMBE or Veteran owned
Business Entity (WMBE), Small Business
businesses. The actual participation of each will be dictated by the customer's delivery area. That actual
Entity (SBE), or veteran owned business
percentage of SBE, MBE, WMBE or Veteran owned business information will be provided to the customer
certifications that your company or hub
upon request prior to the order being placed.
partners have obtained. Upload
documentation of certification (as
Vac -Con is also utilizing a Small Woman Owned Business, DuCo, LLC, to administer any awarded Sourcewell
applicable) in the document upload
Contract.
section of your response.
Vac -Con is committed to hiring Veterans and Persons with disabilities in their hiring practices.
Vac -Con has many veterans currently employed. Vac -Con partners with Veteran organizations as well as the
Florida Department of Rehabilitative Services when recruiting for all positions.
44
What unique attributes does your
As a company, Vac -Con is 100% employee -owned through an ESOP facilitated by their parent company,
company, your products, or your services
Holden Industries, Inc. This unique characteristic of ownership allows for every employee to have a significant
offer to Sourcewell participating entities?
impact on daily operations, product development, and company value. Vac -Con employee/owners are driven to
What makes your proposed solutions
provide the best solutions in the industry as their reputation and ownership relies on it, unlike competitors that
unique in your industry as it applies to
are publicly traded or privately owned.
Sourcewell participating entities?
Aeroboost — The Aeroboost 3-Stage Fan (patent pending) and Quiet Drive system is the most unique and
impressive fan system on the market. Vac -Con has always been a champion of fan systems and is renowned
in the industry for their ability to design and manufacture the most powerful and effective fans available. The
Aeroboost is their most engineered fan that boasts 44% fuel savings, 43% decrease in vacuum system
operating RPM, 25% increase in airflow, 16-30% more horsepower, 8% decrease in noise pollution, and 5%
increase in overall vacuum pressure.
Titan — the Titan combination machine is the new standard in combination units and boasts impressive, Vac -
Con exclusive components such as the Aeroboost fan and quiet drive system, upgraded filtration, and the
Omnibus Precision Power control system.
Comprehensive Portfolio — A unique feature that sets Vac -Con apart is that they offer a comprehensive portfolio
in combination, hydro -excavation, and jetting machines. Their units are available as skid, trailer, and truck -
mounted configurations with various optional components to build these systems out to fit any customer
application. Vac -Con is considered to be a custom -manufacturer, allowing each unit to be configured to meet
the customer's needs best.
Dual Engine — Vac -Con is the only manufacturer to offer a dual engine combination machine. The dual engine
machine makes cleaning sewers a simplified process, while offering reliability and safety. The 2-engine design
provides independent control of the vacuum and water systems. This efficient design allows the chassis engine
to drive the 3-stage fan or positive displacement blower vacuum system, saving fuel and general wear and tear
in the long run.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You
may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to
responding to the questions below.
Line Item
Question
Response*
45
Do your warranties cover all products, parts, and labor?
Each new Vac -Con unit is backed by a factory warranty for defects and workmanship for
one year. Longer factory warranty periods are in place for fans, auxiliary engine water pump
drive components, debris tank, and water tanks.
These warranties cover all products, parts and labor for maternal defect and workmanship.
Extended multiple year warranties are available to purchase at a "pass through" price for
these OEM components when the original purchase of the machine is made.
46
Do your warranties impose usage restrictions or other
There are no usage restrictions imposed by Vac -Con. The warranties are based on time
limitations that adversely affect coverage?
from acceptance by the customer and not hours of use of components.
47
Do your warranties cover the expense of technicians' travel
The warranty coverage will be reviewed on a case by case basis with the customer's local
time and mileage to perform warranty repairs?
dealer. Travel time and mileage may be considered to be covered under warranty under
extreme circumstances. Typically the customer would take their unit in to the local dealer to
perform warranty repairs.
48
Are there any geographic regions of the United States or
There are no geographic locations that can not be served. The exclusive Vac -Con
Canada (as applicable) for which you cannot provide a
dealerships and vendor facilities will assist with maintenance and service required of all Vac -
certified technician to perform warranty repairs? How will
Con units within their sales territories.
Sourcewell participating entities in these regions be provided
service for warranty repair?
Vac -Con is capable of providing technical support and parts to customers directly if their
dealer is beyond their "reach". This type of warranty support must be factory authorized
prior to work on the unit. The customer would simply call a Vac -Con Warranty Specialist,
communicate the issue of concern and receive a written Statement of Warranty Work, return
any defective parts required to be returned and can be issued a labor credit at the current
dealer warranty labor rate that they may use to purchase replacement parts in the future.
49
Will you cover warranty service for items made by other
Purchased components will be covered by the warranty applicable by the Original Equipment
manufacturers that are part of your proposal, or are these
Manufacturer of that component. Vac -Con will assist with coordinating with these entities to
warranties issues typically passed on to the original
service a unit, but the following items would be eligible for their own OEM warranty: Auxiliary
equipment manufacturer?
engines, water pumps, positive displacement blowers, chassis components and engines.
Vac-Con's OEM partners have dealer representatives throughout the United States and
Canada. Examples of these OEM's are: John Deere, Kubota, Freightliner etc.
50
What are your proposed exchange and return programs and
Because each unit is built to order, there is no set exchange or return policy.
policies?
51
Describe any service contract options for the items included
Customers that outsource their warranty, service or repair work on their equipment may
in your proposal.
contact the local servicing dealer. Each dealer is independently owned and employs
dedicated parts and service personnel. Vac-Con's dealers have been specifically chosen to
represent their products based on their sustained financial stability, ability to provide superior
product support both before and after the sale. It is important to Vac -Con that all of their
dealers have developed a strong trust and commitment with their local customers. All Vac -
Con dealers have their own in-house maintenance facilities along with road -side mobile
service repair. Each local dealer will have the capability to provide service contracts and do
so regularly. These service contracts are dictated by case by case customer relationships.
Vac -Con does not offer service contract options directly to their end users.
Vac -Con offers extended warranties and offers pass -through extended warranties on chassis.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Table 9113: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may
upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the
questions below.
Line
Item
Question
Response*
52
Describe any performance standards or guarantees
Vac -Con guarantees all product warranties ensuring component workmanship and durability. These
that apply to your services
warranties can be found in the warranties section of the units manual.
All Vac -Con units undergo a thorough factory inspection, and unit bum -in prior to delivery to the dealer
and end -user. This process ensures accurate operations of each component and system as specified
by the order build sheet. All Vac -Con units are built with the best products available including
outsourced components that are sourced through a selective purchasing process by expert purchasing,
engineering, and production teams. Each Vac -Con unit is guaranteed to meet customer specified
requirements regarding vacuum capabilities, water systems, capacity, weight, and dimensions.
Vac -Con provides 24-hour technical service support through their factory service team. All Vac -Con
units are guaranteed support by both local Vac -Con representation and the factory service team.
Service inquiries will receive a response within 12 to 24 hours of first contact either by local
representation (dealer) or a Vac -Con representative. In -stock parts are guaranteed to ship within 48
hours of order submittal.
53
Describe any service standards or guarantees that
One -Touch Customer Support backs Every Vac -Con®
apply to your services (policies, metrics, KPIs, etc.)
Vac-Con®'s part tracking software ensures that they have in inventory all the parts customers and
dealers need when they need them. Vac -Con has a dedicated service facility for all warranty work,
local repairs, and refurbishing work. One -Touch Customer Support gives you: 26,000 square foot
service department, Training center with expert instructors, 24/7 real person support help line, Over $5
million in parts inventory, and 24-hour parts shipment turnaround.
Vac-Con's customers can expect to receive either dealer or in house service contact within 24 hours of
notice. Vac -Con has a commitment to service with quality after the initial sale and including any
followup sales. Vac-Con's repeat customers speak to their service/performance standards as 85% of
their sales are repeat customers.
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response*
54
Describe your payment terms and accepted payment
Payment terms are net 30 days unless otherwise arranged prior to purchase on a case -by case basis.
methods?
55
Describe any leasing or financing options available for
Vac -Con does utilize municipal and non-profit leasing through third party vendors if there is Member interest.
use by educational or governmental entities.
Vac -Con does not quote rates or terms for leasing, however it should be known to Members that we have
this service available to them. Vac -Con will work with other Sourcewell Awarded Vendors, such as NCL, or
any leasing agency of the Member's choice.
56
Describe any standard transaction documents that you
Vac -Con will use a standard quote document to price each item for Sourcewell Members. Example attached.
propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
57
Do you accept the P-card procurement and payment
Vac -Con will not accept the P-card for payment. The typical transaction size does not lend itself to this
process? If so, is there any additional cost to
process.
Sourcewell participating entities for using this process?
Some Vac -Con dealers will allow parts, service, and dealer inventory to be paid for by P-Cards. Each
individual dealer will be receiving payments directly for these items, accepting P-card procurement will be at
their discretion. Many dealers do accept this method without additional fees. Some dealers have limitations
on the amount that can be processed.
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of
an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line Question
Item
58 Describe your pricing model (e.g., line -item discounts or product -category
discounts). Provide detailed pricing data (including standard or list
pricing and the Sourcewell discounted price) on all of the items that you
want Sourcewell to consider as part of your RFP response. If applicable,
provide a SKU for each item in your proposal. Upload your pricing
materials (if applicable) in the document upload section of your response.
Response*
Vac-Con's offer is a percentage discount from the manufacturer list price to
Sourcewell Members on all of the items being proposed in this offer. Vac-Con's
discount will be based on a percentage off of the base model unit.
Vac -Con mounts most of their units on commercial truck chassis (except for the
trailer mounted units). In order to provide the customer with convenience and the
best pricing available, Vac -Con will provide the truck chassis with no profit
associated or at a pass -through price to the Member. This gives the Member the
ability to utilize quantity discounts that are offered by the chassis manufacturers to
Vac -Con. Vac -Con purchases "pool truck chassis" at substantial quantity
discounts. Vac -Con will also allow the customer to supply their own chassis in
which to mount the body.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
59
Quantify the pricing discount represented by the pricing proposal in this
Vac -Con is offering a 10% discount off base units within the following categories:
response. For example, if the pricing in your response represents a
Dual Engine Combination Sewer Cleaners, Single Engine Combination Sewer
percentage discount from MSRP or list, state the percentage or
Cleaners, Dual Titan Sewer Cleaners, Single Titan Sewer Cleaners, XCavator hydro -
percentage range.
excavating models, MXT hydro -excavating models, Hydrovac hydro -excavating
models, and all refurbishment prices.
Vac -Con is offering a 5% discount off base unit for the following models: HotShot
sewer jetters, 3 yd sewer combo units, Vac Pumper models, VecJet jetters,
Neptune sewer combo unit, Mudslinger hydro -excavation units and VecLoader
industrial vacuum trailers.
Vac -Con is offering an 5% accessory part discount. To qualify for this discount:
1) The Member is only buying Accessories parts and not an entire unit,
2) The Member Purchase Order must be in excess of $15,000.00. All Member
Purchase Orders that qualify, must have their SW Member Number Clearly stated
on the Purchase Order.
60
Describe any quantity or volume discounts or rebate programs that you
Vac-Con's will offer additional discounts for volume purchases. There will be an
offer.
additional 3% discount off of the base unit discounted price for a single purchase
order for 4 or more units.
Vac -Con does not offer any rebate programs at this time.
61
Propose a method of facilitating "sourced" products or related services,
It is Vac-Con's intention to cover all items available on our commercial price lists.
which may be referred to as "open market" items or "nonstandard
Vac -Con does realize from time to time there may be individual requirements that
options". For example, you may supply such items "at cost" or "at cost
will not be listed. Vac -Con will provide any items "specific" to Sourcewell Members
plus a percentage," or you may supply a quote for each such request.
needs that we are able to. The pricing for such items will be priced at 20%
above cost. Prior to accepting an order with Open Market or Sourced Goods
from a Sourcewell Member, Vac -Con will discuss the availability of specific
requests and price the item. Any documentation of cost that we can provide for
these items will be presented on an individual basis.
62
Identify any element of the total cost of acquisition that is NOT included
There are several costs not included in the pricing submitted in this proposal.
in the pricing submitted with your response. This includes all additional
These costs are listed below:
charges associated with a purchase that are not directly identified as
freight or shipping charges. For example, list costs for items like pre-
Freight and Delivery: Freight costs will be pre -paid and added to the Members
delivery inspection, installation, set up, mandatory training, or initial
Quote and Invoice. Small items will be, in most cases, delivered by UPS. Other
inspection. Identify any parties that impose such costs and their
freight carriers may be utilized in shipments, i.e. Federal Express, DHL and
relationship to the Proposer.
common carrier for truck freight. The actual cost of shipment will be passed
through to the customer. Vac -Con will not mark up this item for profit.
Minimal handling fees may be added where special packaging is required. The
Member will be notified of these charges if applicable prior to order placement.
Federal Excise Tax: Vac -Can is required by law to collect Federal Excise Tax on
any truck mounted unit rated above 33,000 GVW. This tax will be added to the
customer invoice as a separate line item. Vac -Con will pay this tax directly to the
Internal Revenue Service. The rate of tax is calculated at 12%. Most municipal and
non-profit entities are exempt from this tax. If an exemption certificate is provided,
Vac -Con will not be required to collect this tax.
Mounting Fee: Mounting fees cover the cost of the mounting of the body on the
desired truck chassis or trailer.
Federally Mandated Items: The cost of any federally mandated items will be
passed on to the Member. The current pricing includes any federally mandated
items that are mandated at the time of this proposal. Should there be a Federal
Mandate after the date of this proposal, any cost incurred to meet the
requirements of this mandate will be passed on to the member. Any costs
applicable will be provided to the Member prior to any Purchase Order being
issued. This fee would typically be charged to meet any future EPA standards that
may arise. An example of such costs would be in meeting Federal Emission
Standards.
Local Dealer Pre -Delivery Inspection, On Site Training, and Local Delivery Fees:
These costs are charged by local dealers to inspect, test, in service the unit, local
extended delivery and follow up training. These costs are a pass through cost to
the member from the local dealer.
63
If freight, delivery, or shipping is an additional cost to the Sourcewell
All freight charges are pre -paid and added to the Member quotation for
participating entity, describe in detail the complete freight, shipping, and
convenience. Members always have the choice of picking up the units at the
delivery program.
factory or retain a 3rd party of their choice to deliver the equipment.
The freight charges Vac -Con charges are at a pass -through price. Vac -Con has
negotiated quantity -discounted shipping rates and will pass those
discounts on to the Members.
Most offered items are custom built to customer specification. Anticipated delivery
of items ordered on a stock chassis or customer supplied chassis is expected to
be 45-90 days after receipt of order or customer chassis. Anticipated delivery of
an item ordered on a "special order' chassis is expected to be 120-180
days after receipt of order; however, this time can vary greatly depending upon
chassis manufacturer back log.
Delivery of truck mounted units will be pre -paid and added to Member Quotation
and Invoice. Both "Drive -A -Way" service and common carrier service will be used.
The actual cost of the service will be passed through to the customer.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
64
Specifically describe freight, shipping, and delivery terms or programs
The shipping and delivery charges for Canada, Alaska and Hawaii and any other
available for Alaska, Hawaii, Canada, or any offshore delivery.
off shore location are the same as the previously stated delivery programs for the
contiguous US. The shipping charges to the port location will be calculated in the
same manner.
If the customer wishes Vac -Con to deliver via ocean transport, they will pass on
the negotiated shipping rates that they will pay to the ocean transport carrier to
the Member. It has been Vac-Con's experience that the customers in these
locations usually have their own negotiated rates with shipping carriers. If this is
the case, Vac -Con will provide the customer shipping to their desired port and
provide the customer with the appropriate documentation required. Vac -Con strives
to provide the equipment as customer specified and to their satisfaction upon
delivery.
65
Describe any unique distribution and/or delivery methods or options
As stated above, Vac -Con does pass on negotiated, competitively bid freight
offered in your proposal.
pricing to their customers. Most of Vac-Con's Dealers do have units in stock and
Member's can purchase those units to enhance delivery times and in some cases
better prices for any previous year's inventory.
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
66
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
Vac -Con fully recognizes the value
of the national Soucewell Contract
and a such gives the best
discounts available to Sourcewell
Members
Table 13: Audit and Administrative Fee
Line
Item
Question
Response*
67
Specifically describe any self -audit process or program that you plan to employ
Due to the unique nature of our proposed contract representation, Vac -
to verify compliance with your proposed Contract with Sourcewell. This process
Con builds in an automatic audit process. DuCo, LLC, being the
includes ensuring that Sourcewell participating entities obtain the proper pricing,
proposed Contract Administrator and single source for Sourcewell
that the Vendor reports all sales under the Contract each quarter, and that the
quotations, allows for this self -audit process. Vac -Con will not have to rely
Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail
on multiple reports from individual dealerships for an accurate accounting
to support your ability to report quarterly sales to Sourcewell as described in the
of sales. DuCo will have the ability to account for every sale at
Contract template.
time of order. There is no after -the -fact gathering of information. DuCo
prepares the quotation for the Member under the Contract guidelines.
Every Sourcewell Member quotation delineates the Sourcewell Contract
Number. When a Purchase Order is received, Vac -Con will require the
Purchase Order to reference the contract number. This process makes it
clear for all personnel to recognize that it is a Sourcewell contract sale.
The order, when received, is booked and accounted for on the Sourcewell
sales spreadsheet. This makes the end of quarter reporting complete at
the actual end of quarter.
As a secondary check, when Vac -Con receives a payment for a unit, Vac -
Con will verify the contract used in its purchase. This ensures the correct
accounting for the sale on a second level.
68
If you are awarded a contract, provide a few examples of internal metrics that
Vac -Con sales are maintained in a comprehensive CRM (Salesforce)
will be tracked to measure whether you are having success with the contract.
program that allows for the sales and marketing teams to determine how
many units are sold through the Sourcewell contract and additional metrics
regarding these sales. The Vac -Con sales team will track and report on
quarterly sales through the contract to both internal and external sales
teams to evaluate performance of both dealers and regional sales
representatives.
Vac -Con actively promotes the use of the Sourcewell Contract, and
awards dealers on an annual basis for their activity with the contract.
Vac -Con values the ability to service the Sourcewell Members with their
products. In order for them to ensure they are providing a product that
Sourcewell Members want, Vac -Con evaluates these sales, quarterly and
annually, to ensure growth. Vac -Con will respond accordingly to specific
regional performance through dealer training as well as participation in
Sourcewell training classes.
Vac -Con expects to increase sales each year. Vac -Con operates with an
annual marketing plan to ensure that they maximize their outreach to
potential customers, including Sourcewell Members in order to achieve
their goal.
69
Identify a proposed administrative fee that you will pay to Sourcewell for
Vac -Con proposes an administrative fee of 1%. The fee will be calculated
facilitating, managing, and promoting the Sourcewell Contract in the event that
on the Member price less Chassis cost, sales tax (if applicable), and
you are awarded a Contract. This fee is typically calculated as a percentage of
dealer prep/delivery fees.
Vendor's sales under the Contract or as a per -unit fee; it is not a line -item
addition to the Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line Question Response*
Item ii
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Combination JeWac Machines
Provide a detailed description of the equipment,
products, and services that you are offering in your
proposal.
Dual and single engine combination machines with a range of offerings including 2 and 3-stage
centrifugal compressors (fans) or various positive displacement blowers for vacuuming. Water jet
systems ranging from 15 gallons per minute to 120 gallons per minute with pressures ranging from
150OPSI to 4000 PSI. These units are available in a range of sizes with debris tanks from 3 cu/yd to
16 cu/yd and water tanks from 200 gallons to 1500 gallons. Vac -Con has many optional features
offered which are patented.
Recycler combination machine — This combination machine is up -fitted with a recycler component. The
recycler allows for debris tank water to be used in lieu of fresh water, greatly reducing overall water
usage. This feature conserves water as a "Green Initiative' primarily and allows users to continue to
work in areas where water access is limited or not available. The Vac -Con Recycler machines can
function as standard combination machines in addition to utilizing the recycler features.
Titan Class combination machines — the Titan combination machines feature the Aeroboost 3-stage fan
(PATENTED) and offer users an incredible amount of efficiency. The dual engine Titan configuration
results in a 44% fuel savings, 43% decrease in vacuum system operating RPM, 25% increase in
airflow, 16-30% more horsepower, 8% decrease in noise pollution, and 5% increase in overall vacuum
pressure (lift). These statistics result in a machine that offers high performance while being very
environmentally friendly in regard to noise and carbon footprint.
Neptune Trailer -Mounted Unit — the Neptune is a combination jet/vac machine that is either trailer or
skid mounted. It is offered with either a 535 or 845 gallon debris tank and 225 or 325 gallons of
water tank capacity. This unit is a portable and powerful option in a smaller footprint ideal for schools,
colleges and small local governments.
'on Jet ONLY Machines
5 — a single axle trailer -mounted unit with 375 gallons of water
0 — a tandem axle trailer -mounted unit with 750 gallons of water
500 — a truck -mounted, enclosed jetter unit with 1,500 gallons of water
Hot Shot — The Hotshot is a truck chassis mounted machine that offers up to 2,500 gallons of water
capacity and is ideal for large sewer and pipeline jetting and cleaning.
Hydro -Excavation Machines
Mudslinger MS — a trailer or skid -mounted hydro -excavation unit available in 535 or 845 gallon debris
tank and 225 or 325 gallon water capacity. The Mudslinger MS is built to function as a standalone
unit or as a complement to additional excavation equipment.
Mudslinger MST — The MST is available on an F650 (26,0001b) or larger chassis and is offered in
535 or 845 gallon debris tank and 225 or 325 gallon water capacity. The MST offers the Mudslinger
trailer unit on a convenient small footprint chassis configuration.
Mudslinger MXT — The MXT is a simple, chassis -mounted unit that offers the powerful Vac -Con
system in an easy -to -use configuration.
Mudslinger CXT — The CXT is a chassis -mounted hydro -excavation machine available from 3 to 16
yard debris tank and 800 to 1,300 gallons of water. This is the legacy Vac -Con hydro -excavation
machine.
Mudslinger EXT — The EXT is offered in a 12 yard debris tank and 1,500 gallons of water. This unit
features an enclosed operator station, and insulated water system and components. The EXT is
designed for harsh weather and below freezing environment excavation.
Industrial Vacuum units
Industrial vacuum units — high vacuum, high volume industrial material conveyors offering a wide variety
of products suited for heavy duty industrial cleaning and recovery applications. Noted for their simple
rugged durability, Vector machines can be found around the world on the job in shipyards, mines,
mills, manufacturing plants, oil fields, gas well sites, refineries, rail yards, general construction sites,
infrastructure remediation sites, hazardous material recovery and demolition operations, commercial
roofing, abrasives and coatings industries, and others. Available in trailer mounted units and skid
mounted units.
Vacuum Pumper units
Truck mounted vacuum units available from 1500 gallon tank capacity to 5000 gallon tank capacity
for pumping large quantities of liquid waste. These trucks can be used stand alone or in synchrony
with any other Vac -Con vacuuming equipment.
Refurbishment Packages
Refurbishment packages on several different levels for already owned Vac -Con units. These
refurbishment packages, Bronze, Silver, and Gold, can help the customer over -haul their Vac -Con unit
when budgets don't permit replacement units. Refurbishments take place at the factory in Green Cove
Springs, Florida
Accessories, wear parts and supplies - A full catalog of accessories, camera solutions, pumps,
nozzles, cutters and common wear items are offered in this response.
Dealer stock, demonstrator, and reconditioned units are offered in this response. These items offer
solutions for budget challenged members and for those who will need immediate delivery without
having to wait for new build lead time.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
:hin this RFP category there may be subcategories The Vac -Con "Vac Pumper" models fit within the grease trap cleaning equipment, portable toilet
solutions. List subcategory titles that best describe servicing equipment, Sewage pumping station maintenance equipment.
u products and services.
The Vector VecLoader offering fits within Industrial Vacuum Equipment, Hazardous Materials Collection
Equipment, HEPA filtration equipment categories.
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line
Item
Category or Type
Offered *
Comments
72
Sewer vacuums or combination sewer cleaners
r Yes
Models offered in this category: Dual Combo, Single Combo, Dual Titan,
r No
Single Titan, 3 yard Combo, Neptune trailer.
73
Hydro or air excavation equipment
r Yes
Models offered in this category: XCavator, MXT (municipal hydro -excavator),
r No
Hydrovac (offers air and water excavation), Mudslinger trailer excavator.
74
Jetters and rodders
r Yes
Models offered in this category: HotShot high pressure sewer jet, Vac Jet
r No
high pressure sewer trailer.
75
Dewatering, mud, trash, and centrifugal pumps
r Yes
These items are offered within this response.
r No
76
Pumps used in lift stations, sewage treatment, water
r Yes
Models offered in this category: Vac Pumper
treatment, or water collection facilities
r No
77
Accessories, supplies and replacement or wear parts
r Yes
All of these items are offered within this response with a 5% discount.
related to the offerings above.
r No
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Table 15: Industry Specific Questions
Line
Item
Question
Response*
78
Describe any product or equipment features that improve
Operator safety is at the core of Vac -Con products. Vac -Con integrates a range of
operator safety.
components and product features that ensure operators can work with and around these
machines in the safest possible manner.
- Power Level Wind Guide — an automated component that brings jetting hose out of the
manhole, limiting the need for an operator to reach in or around the manhole
- Outrigger Leg Magnet — A magnetic leg on the hose reel that assists with lifting service
access point lids saving possible operator injury lifting heavy objects.
- Grate Lifting Hook System — utilizes the boom to remove storm drain gates saving
possible operator injury lifting heavy objects.
- Wireless Remote with E-Stop — allows for wireless operation of the unit reducing the
need for the operator to manually handle equipment. An E-Stop ensures a way to quickly
terminate all functions in case of an emergency
- Titan Quiet Drive — The Quiet Drive reduces noise pollution by 8%, allowing operators
the ability to hear over the machine for directions and warnings
- Water Tank Location — lowest center of gravity in the industry preventing truck top-heavy
roll-over
The operation of Vac -Con units is performed at the front of the unit with hardwired controls
or wireless remotes. Operator safety is better secured with the entirety of the truck
between the operator and oncoming traffic.
The remote transfer case engagement is located at the front hose reel and allows for
operators to control functions typically managed inside the cab. This feature is designed
to start and stop the engine and engage and disengage the transfer case from the
exterior front of the unit. Operator footsteps and movements in and out of the cab are
mitigated, reducing the chance of injury. In addition, Allison Auto Neutral and Range Inhibit
Functions are used for safety on this component.
79
Describe any product or equipment innovations that increase
The Vac -Con Recycler is a combination machine outfitted with a recycling component. This
uptime and operator productivity.
system allows for users to use water already in the pipeline or recycled water from the
debris tank to continue operations. This function keeps an operator on the job all day
without the need to refill tanks running 50 GPM @ 3,000 PSI. The time given back to a
job by reducing the need to refill water capacity increase operator efficiency.
The Omnibus Precision Power Control System gives the operator control authority over all
vacuum, water and engine functions, and at a centralized control panel, right where the
operator is working. This coordination of systems allows the operator to use as much
power as is needed, saving time and fuel while allowing precise movements of the
hydraulic components. This system eliminates over 250 electrical connections and over one
mile of wire in a typical Vac -Con build.
The Remote Transfer Case Engagement is designed to allow operators to start and stop
the engine and disengage the transfer case from the front of the unit. Located on the
front hose reel, this feature will limit operator footsteps to and from the cab of the unit and
allow a fast job completion.
ReelSmart Hose Control System: The ReelSmart technology brings hose reel automation
to Vac -Con sewer cleaners With a computerized command controller, up to 30 jobs can
be recorded and stored for future use. The pay -out footage, job locations and special
instructions can be recalled used for lat use. ReelSmart handles all hose reel pay -out and
roll in functions, automatically. This means less physical work for the operator and more
efficiency and productivity at the job -site. The customer can record on a USB drive or
maintain a daily log with its MS -Excel data dump. This new technology is available in
English, Spanish and French.
Table 16: Exceptions to Terms, Conditions, or Specifications Form
Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract
section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and
proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Section Term, Condition, or Specification Exception or Proposed Modification
Documents
Ensure your submission document(s) conforms to the following:
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded
document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than
one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan
category save the document as "Marketing Plan."
• Pricing - VacCon Sourcewell Pricelist 9 30 2021.zip - Monday September 27, 2021 14:14:14
• Financial Strength and Stability - Financial Strength and Authorzation Letter.zip - Monday September 27, 2021 14:14:25
• Marketing Plan/Samples - dealers and marketing examples.zip - Monday September 27, 2021 14:14:59
• WMBE/MBE/SBE or Related Certificates (optional)
• Warranty Information (optional)
• Standard Transaction Document Samples - VACCON STANDARD QUOTE EXAMPLE.pdf - Monday September 27, 2021 14:15:19
• Upload Additional Document - Performance Certs and Testimonials.zip - Monday September 27, 2021 14:15:36
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and
Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its
residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created
without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been
created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or
business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free
trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual
or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to
an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity
in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized
agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms,
conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver
such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell
Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an
awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety.
Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is
awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade
secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States
Department of the Treasury found at: https://www.treasu[y_.gov/ofac/downloads/sdnlist.pdf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at: https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota;
the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it
nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the
Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not
be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - M.J. DuBois, Contract
Administrator, DuCo, LLC
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or
potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
DocuSign Envelope ID: 1FC72ECF-4298-4C15-9C8B-F09AFE408982
Check the box in the column " I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name
below addendum and Pages
attachments (if
applicable)
Addendum 3 Sewer Vac
111, 2
Thu September 30 2021 03:29 PM
Addendum_2_Sewer_Vac_Hydro-Excavation_Pumps_RFP_101221
2
Fri September 10 2021 02:40 PM
Addendum _1_ Sewer _Vac _Hydro-Excavation_Pumps_RFP_101221
1
Thu August 26 2021 05:40 PM
Bid Number: RFP 101221 Vendor Name: DuCo, LLC
Sourcewell R-O
Vac -Con #101221-VAC
Pricing for contract #101221-VAC offers Sourcewell participating agencies the following discounts:
• Up to 10% discount off list price, depending upon unit and/or accessory
• In addition to the discount off MSRP, Sourcewell participating entities can also qualify for a volume
discount of 3% off of the base unit discounted price for a single purchase order for four or more units
WII
F0000e688-484_9968
To
August 5, 2024
City of Rohnert Park Tel: 707-588-3334
BOO Enterprise Road dfurtadot�rpcity.arg
Rohnert Park, CA 94928
Attention: Davide Furtado, Collections System Supervisor
Wa are pleased to provide the enclosed contract pricing sheet off th¢ Sourceweli Contract No.
'1 Ot 22'I-VAC for the Vac -Con VTAOD3'IOHE/t500 Titan mounted on a new
Fraig htlinar L t4SD Plus
6x4 trucK chassis for your r¢view.
Summary: Complete Unit per attached Sourcewell price sheet
Price F.O.B. Rohnert Park, CA
$733,42'1.90
Additional Discount Offered by Local Dealer
- 37.250.00
Sub -Total
$696, t 7 � .90
9.0 % Estimated Sales Tax
62,655.4T
CA Tire Fee ('1 O @ $7.75 Each)
'I 7.50
Total
$758,844.87
• Vac -Con is the Sourc¢well contract holder and all purchasing documents are to go directly to
them. City's Purchase Order to be prepared and sent directly to Vac -con, Inc.
969 Hall Park Drive, Green Cove Spdngs, FL 32043
M.J. Dubois (4'10) 924-'I004 mjdubois�ducollc.com
Municipal Maintenance Equipment, Inc. is the local dealer and will provide on -site training,
warranty support, and future sarvic¢ for the Vac -Con products.
Pricing includes delivery and on -site training.
• Normal delivery 2'I 0-270 days A.R.O., depending on chassis and component availability during
production.
• CARB Disclosure: A vehicle operatetl in California may be subject to Califomia Air Resources
Board Advanced Clean Fleets regulations. It therefore could be subject to the requirements to
reduce emissions of air pollutants. For more Information, please visit the CARB Advanced Clean
Fleets webpage at https://ww2.arb.ca.gov/our-worWpro9rams/advanced-clean-fleets
• Due to California emissions requirements, special permits may ba required on engines. MME
cannot provide these permits and we recommend you contact your local Air Resources
Management District for th¢ specific requirements.
• Sales tax applicable at time of delivery will be shown on invoice.
• Terms: per Sourcewall Program.
• Quotation valid for 30 days.
Thank you for your interest in this fine product. Should you have any questions or need additional
information, please let us know. Wa look forwartl to being of service.
Sincerely,
Ja �s ealar,
Presld
Enclosure
4634 Moyhaw Rood
4]50 Cofarpillor Road, #D
13922 Gracabaa Avenue
1930 W. Winton Avenue, #1
Sacramento, CA 9582]
Redding, G 96003
Norwalk, CA 90650
Hoyword, CA 94545
Ofiica: 916-922-1101
Office: 530-243-4856
OHica: ]14-528-e]]O
Office: 510-b]0-0230
Fax: 916-922-1034
Fax: 530-2d3n 44]
Fax: ]1b-528-B]44
Fax: 510-b]0-9003
08/01/2024
ourcewell Contract:101221•VAC
Customer: CITY OF ROHNERT PARK
Shipping: CALIFORNIA
Re uiremedS ecificafion
Combmationjetivacuum sewer cleaner withal] standard cquipmentTAQD31011E11500 (TITAN PACKAGE)
Sourcewell Discount
10 Yard debris tank
Freightliner Model114SD Plus 370BP CHASSIS CALIFORNIA `Special Order Chassis
Body mounting on Chassis
AQDFanNveforTuan
10" Aluminum telescoputg boom with pendant control station
PRO Reel (precision Reel Operation) Articulating to drivers and curb side (800 x I"Capacity) Includes 12VDC Auxiliary hydraulic pump
600' R I"Jet Rodder Hose
80/2500, FMC, GM 8.8 GAS 208IT * Writ Aux Engine Hydraulics
ISDD Gallon polyethylene water tank capacity with 10 year warranty
Pimoha Brand Hose
Reg splash guard (2-10O'clock) tank mounted
1l4 Tom ball valve water drain
50'Capacity hand gmthose rat
Debris body Power Flush -out system with 8 jets
11 Hydroexcavation Package
Page 1 of 3
Requirement Secifcation
Water pump remote oil drain
Auxiliary engine remote oil drain
Cone storage racks
Cone Storage Pack Placement - Rear of Frame
Long handle storage placement -Mounted in Stooge Box Under Shelf and rear of mainframe
Lang handle somgRVC(2)
Rear Mounted Tow Hooks
LED 4 Strobes -(2) front bumper 1(2) rear bumper
LED Arrow Board, Rear Debris Tank Door Mounted
LED Boom Mounted Flood Lights wish Limb Guard
LED Flood Ligbt - Level Wind Guide
LED Midbody Flood Lights with guards
Two LED Strobe with bob guard, rear debris tank mounted
Mid -body LED Strobes - Frame Mounted
Two Mirror Mounted LED Beacon/Strobe Light with Limb Guard
Traffic camem with color monitor
Curbside Camera Placement - Mirror Mounted Standard
Drivers Side Camera Placement - Mirror Mounted Standard
Wireless Remote Contml
Manhole hook mount, mounted curbside front bumper
Mini Sledge Hammer mount, mounted font bump best location
One I' x 20' Leno Leader Hose
Lazy Susan Pipe Rack ( Holds S Pipes)
Vac -Con unit painted: Elite White
Page 2 of 3
Requirement Secification
Safety Slap ing package - While
Remote Chassis Engine Start Switch
Local dealer predehvery inspection
Delivery
TOTAL PRICE OFFERED TO SOURCEWELL MEMBER
5733,421.90
Additional discount offered by local dealer
($31,450.00)
TOTAL PRICE OFFERED TO SOURCEWELL MEMBER with ADDITIONAL DISCOUNT
$6969171.90
SolesTaa-9°/,
562,655.47
California Tire Fee
$17,50
TOTAL PRICE OFFERED TO SOURCEWELL MEMBER with ADDITIONAL DISCOUNT and TAX
5758,844.87
Delivery is _ Days after receipt of order.
SOURCEWELL CONTRACT N0101221-VAC
VENDORICONTRACTHOLDER: VAC -CON, INC.
CONTACT: M.3.DUBOIS EMAIL:
969HALLPARKRD GREEN COVE SPRINGS, FL32043
PHONE: 410-924.1004 THIS QUOTE IS VALID FOR 30 DAYS
Page 3 of 3
N F eT
LI)
�M1LIFARpti�
ITEM NO. 7.E.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
October 8, 2024
Department:
Finance Department
Submitted By:
Betsy Howze, Interim Finance Director
Prepared By:
Betsy Howze, Interim Finance Director
Agenda Title:
Adopt a Resolution of the City Council of the City of Rohnert Park Rescinding
Certain Provisions of Resolution 2011-56 and Adopting a New Fiscal Policy for
Vehicle/Equipment Replacement
RECOMMENDED ACTION:
Adopt a Resolution of the City Council of the City of Rohnert Park rescinding certain provisions of
Resolution 2011-56 and adopting a new Fiscal Policy for Vehicle/Equipment Replacement.
BACKGROUND:
On June 28, 2011, the City Council adopted Vehicle Replacement Fiscal Policy No. 415.37 via
Resolution 2011-56. This policy is in full effect at this time.
This policy was enacted in order to provide a new funding mechanism for the purchase and
replacement of City vehicles. At that time, the policy only applied to vehicle purchases that were made
after the adoption of the policy. Since that time, the City has also included equipment purchases to be
included in the funding program. Additionally, the City has made General Fund contributions to the
fund in order to replace vehicles and equipment that were purchased prior to the policy being in place.
ANALYSIS:
It is fiscally prudent and generally recommended that from time -to -time, staff review and update fiscal
policies to ensure that they are up to date and meet the needs of City operations. It is towards that end
that staff brings forward an updated Vehicle/Equipment Replacement Policy for Council consideration.
The main changes to the policy include:
oo Clarification of responsibilities for managing the fleet and replacement program;
oo An allowance to purchase first time vehicles and equipment not already included in the
replacement plan;
oo An allowance for the City to make purchases necessitated by emerging technology,
environmental concerns, and legislation that may require the City to purchase new types
of equipment such as EV charging Stations; and
oo An allowance for actions necessitated by a financial crisis such as:
o stopping the annual transfers to the Vehicle Replacement Fund.
ITEM NO. 7.E.
o withdrawing funds from the Vehicle Replacement Fund and redirecting them to
more urgent needs.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does not
qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections
15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the
City's action would cause either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The proposed action aligns with the City's strategic goals/priorities of
oo Long Term Financial Sustainability.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends adopting a resolution rescinding certain provisions
of Resolution 2011-56 and adopting a New Fiscal Policy for Vehicle/Equipment Replacement
policy.
2. Alternative: Do not adopt a new policy. Staff does not recommend this option as it would
limit the allowable uses of the fund.
FISCAL IMPACT/FUNDING SOURCE:
There is no immediate fiscal impact to adopt the new policy. Funding of vehicles and equipment is
recommended by the City Manager and approved by the City Council.
Department Head Approval Date: 08/29/24
City Attorney Approval Date: 09/19/24
City Manager Approval Date: 09/26/24
Attachments:
1. Proposed Resolution Amending and Readopting a Fiscal Policy for Vehicles/Equipment
2. Exhibit A to Proposed Resolution, Proposed Fiscal Policy for Vehicle/Equipment
Replacement
3. Resolution 2011-56
4. Fiscal Policy No. 415.37
2
RESOLUTION NO.2024-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
RESCINDING CERTAIN PROVISIONS OF RESOLUTION 2011-56 AND
ADOPTING A NEW FISCAL POLICY FOR VEHICLE/EQUIPMENT REPLACEMENT
WHEREAS, on June 28, 2011 the City Council of the City of Rohnert Park adopted
Fiscal Policy No. 415.37 via Resolution No. 2011-56 to establish a vehicle replacement fund and
vehicle replacement policy ("Policy"); and
WHEREAS, the Finance Director has reviewed the Policy, and recommends that the
Policy be updated to reflect the needs of a modern fleet; and
WHEREAS, the City desires to update the Policy to expand its scope and cover
equipment not previously addressed by the Policy; and
WHEREAS, the City further desires to update the Policy to clarify responsibilities
related to managing the fleet and the related replacement program; and
WHEREAS, the City further desires to update the Policy to allow the purchase of first-
time vehicles and equipment not already included in the replacement plan; and
WHEREAS, the City further desires to update the Policy to allow the City to make
purchases necessitated by emerging technology, environmental concerns, and legislation that
may require the City to purchase new types of equipment such as EV charging Stations; and
WHEREAS, the City further desires to update the Policy to allow the City to take actions
necessitated by a financial crisis such as stopping the annual transfers to the Vehicle
Replacement Fund or withdrawing funds from the Vehicle Replacement Fund and redirecting
them to more urgent needs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby adopt the revised Policy attached hereto as Exhibit A.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert
Park this 8th day of October 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-089
Page 2 of 2
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE:
POLICY NO:
APPROVED BY:
APPROVAL DATE:
FISCAL POLICY:
VEHICLE/EQUIPMENT REPLACEMENT
❑ RESO NO:
❑ MINUTE ORDER
1. PURPOSE
The purpose of the Vehicle Replacement Policy is to establish a Vehicle Replacement
Fund and criteria for a Vehicle Replacement Schedule, which will ensure vehicles are
funded and replaced according to their anticipated lifecycle, reduce maintenance costs,
and eliminate reliance on the operating budget and large cash outlays for vehicle
purchases.
2. SCOPE
The scope of this policy is limited to determining eligibility of purchases to be included
the policy, the method of calculating the annual set -aside amount, the treatment of
retired vehicles and surplus property, and the source and use of funds to purchase
replacement vehicles and equipment.
3. BACKGROUND
DEFINITIONS
Depreciation: means the decrease in value over the useful life of a capital asset due to
wear and tear, decay, decline in price, etc.
Vehicle/Equipment Replacement Fund: means a fund established to plan for future
capital expenditures and the means of financing them, with costs to be incurred each
year over a fixed period of years, to meet capital needs arising from long-term vehicle
and equipment uses.
Director of Public Works: means the person responsible for managing the repair,
replacement, and maintenance of the City's vehicle fleet and equipment inventory. The
Director of Public Works may delegate tasks to a designee as necessary.
Operating Fund: means a programmatic, financial, and organizational plan for
furthering the goals of the City Council through departments of the City, which does not
include capital improvement projects.
Straight -Line Depreciation: means the depreciation of an asset by a fixed percentage
of its original cost based on its estimated useful life.
Page 1 of 4
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SU BJECT/TITLE:
POLICY NO:
APPROVED BY:
APPROVAL DATE:
FISCAL POLICY:
VEHICLE/EQUIPMENT REPLACEMENT
❑ RESO NO:
❑ MINUTE ORDER
Vehicle Depreciation Schedule: means the programmatic plan used to calculate the
replacement of City vehicles and equipment.
POLICY
Vehicle/Equipment Replacement
The City of Rohnert Park's vehicle/equipment replacement and depreciation schedule is
maintained by the Department of Public Works and specifically managed by the Director
of Public Works.
Vehicle Replacement criteria are determined by the expected useful service life.
Typically, this is based upon the type of vehicle/equipment and its usage. A vehicle will
be replaced according to these established criteria unless the Department Head(s) and
Director of Public Works determine that: 1) mechanical failure or vehicle damage
warrants earlier replacement, or 2) the vehicle is still serviceable and may serve
additional years beyond its original anticipated service life.
Vehicle/Equipment Replacement Fund
Departments using the vehicle/equipment in its operations shall be charged and the
revenue generated shall be deposited into a restricted capital replacement fund, known
as the Vehicle/Equipment Replacement Fund. Enterprise and Internal Service Funds
shall participate in the replacement program when qualifying assets are purchased,
each keeping its own separate balance. These funds are not to be co -mingled with the
General Fund dollars and be identified separately for their own use. If sufficient funds
are available, future vehicle or equipment replacements will be funded by the
Vehicle/Equipment Replacement Fund.
Funding for the Vehicle/Equipment Replacement will be generated by an annual Vehicle
Replacement Expense charge to users based upon a straight-line depreciation
calculation plus an accelerator for each vehicle or piece of equipment over the course of
its lifecycle and budgeted as part of the annual budget development process.
The revenue from the vehicle replacement expense shall be collected as charges for
services in the Vehicle/Equipment Replacement Fund. The charges shall commence in
either the same fiscal year as the purchase of each new and replacement purchase or
when the vehicle is placed into service. Charges for services shall continue through the
service life of the new vehicle and shall cease upon retirement of said vehicle.
Page 2 of 4
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE:
POLICY NO:
APPROVED BY:
APPROVAL DATE:
FISCAL POLICY:
VEHICLE/EQUIPMENT REPLACEMENT
❑ RESO NO:
❑ MINUTE ORDER
The City may from time to time transfer additional funds to the Vehicle Replacement
Fund at its discretion. This shall be done if recommended by the City Manager, and
authorized by the City Council.
Allowable Uses
The first-time purchase of new vehicles or equipment is an allowable use of the vehicle
replacement fund if recommended by the City Manager, and authorized by the City
Council. A review of available funds will be made by the Finance Director prior to any
use of the funds for a new purchase not previously included on the replacement
schedule. Allowable uses will include purchase of vehicles and equipment necessary for
the City to perform its functions. Emerging technology, environmental concerns, and
legislation may require the City to make purchases of new types of equipment such as
charging stations to operate a modern Fleet.
Calculating the Annual Set -aside
The annual set -aside is calculated by determining the future value of a vehicle and
using straight-line depreciation as the initial baseline. This method determines the dollar
amount that will be set aside each year throughout the vehicle's lifecycle. The Finance
Department is responsible for calculating the set -aside, preparing the budget,
transferring the funds, and maintaining the separate balances of each fund.
For example, a vehicle costing $45,000 in 2024 has a useful life of 8 years. It is
scheduled to be replaced in 2032 and is estimated to cost approximately $57,000. The
annual set -aside amount for this vehicle would be $7,126. Funding will be allocated to
the Vehicle Replacement Fund each year and will be used to purchase the new vehicle
when it reaches the end of its lifecycle.
Retired Vehicles
All replaced vehicles shall be removed from the Vehicle Depreciation Schedule and
removed from the active City Fleet. Retired Vehicles shall be disposed of through
surplus sale by Resolution of the City Council of the City of Rohnert Park.
Surplus Property
Funds received through the resale of any vehicle removed from City services shall be
deposited in the Vehicle Replacement Fund to help defray unanticipated new vehicle
Page 3 of 4
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SU BJECT/TITLE:
POLICY NO:
APPROVED BY:
APPROVAL DATE:
FISCAL POLICY:
VEHICLE/EQUIPMENT REPLACEMENT
❑ RESO NO:
❑ MINUTE ORDER
cost increases. Funds shall be deposited in such a way that General Funds are kept
separate from each Enterprise or Internal Service Fund.
Financial Crisis
The City has a Financial Crisis Response Plan, that outlines several remedies should
the City suffer a Financial Crisis. One such remedy is to stop annual transfers to the
Vehicle Replacement Fund. Another remedy, not included in the Financial Crisis Plan,
would be to withdraw funds from the Vehicle Replacement Fund and redirect them to
more urgent needs. Both these actions would require recommendation by the City
Manager and authorization by the City Council.
REVISION HISTORY:
POLICY NO 415.37 RESOLUTION 2011-56 06/28/2011
Page 4 of 4
RESOLUTION NO.2011-56
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROHNERT PARK ADOPTING FISCAL POLICIES
FOR. USE OF RESTRICTED RESERVE FUNDS;
FOR USE OF CAPITAL RESERVE FUNDS FOR
INFRASTRUCTURE, FACILITIES AND EQUIPMENT
AND USE OF GENERAL FUND SURPLUS; AND
FOR VEHICLE REPLACEMENT
WHEREAS, the City of Rohnert Park has established a number of Restricted Reserve
Funds enabling carryover of funds from year to year to help meet long-term goals, but has no
consistent criteria designating when these funds may be used for purposes other than those for
which they were established; and
WHEREAS, the City of Rohnert Park has no mechanism in place to assure capital costs
for infrastructure, facilities and equipment are funded in a timely manner; and
WHEREAS, the City of Rohnert Park at times realizes an operating (General Fund)
surplus at fiscal year-end due to cost-cutting measures, revenue in excess of projections, and/or
operational modifications, and inconsistent criteria have been applied regarding the use of these
surpluses; and
WHEREAS, the City of Rohnert Park has fallen behind in vehicle replacement funded
through the General Fund, and a Vehicle Replacement Fund and Schedule will ensure vehicles
are replaced according to their anticipated lifecycle, reduce maintenance costs and eliminate
reliance on large cash outlays from the operating budget; and
WHEREAS, the City Council of the City of Rohnert Park has determined it is in the
public interest to: 1) establish policies regarding guiding use of Restricted Reserve Fund
accounts; 2) apply any significant operational (General Fund) surpluses to contingency and
restricted reserve fund accounts; and 3) establish a Vehicle Replacement Fund and Vehicle
Replacement Schedule.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert
Park adopts the following City of Rohnert Park Fiscal Policies, attached hereto as Exhibits A, B
and C respectively:
• City Of Rohnert Park Fiscal Policy: Use of Restricted Reserve Funds.
• City of Rohnert Park Fiscal Policy: Use of Restricted Capital Reserve Funds for
Infrastructure, Facilities and Equipment, and Use of General Fund Surplus
0 City of Rohnert Park Fiscal Policy: Vehicle Replacement
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert
Park this 28t` day of June, 2011.
CITY OF ROHNERT PARK
AHANOTU: AYE CALLINAN: AYE MACKENZIE: AYE STAFFORD: AYE BELFORTE: AYE
AYES:.(5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT POLICY NO. RESO. NO
FISCAL POLICY: 415.35 2011-56
USE OF RESTRICTED RESERVE FUNDS
PURPOSE
EFF. DATE I PAGE
6/28/2011 1 1 OF 1
The City of Rohnert Park has established a number of Restricted Reserve Funds enabling
carryover of funds from year to year, to help meet long-term financial goals. The below policy
establishes criteria for use of these Funds, to help ensure consistency in fund allocation and long-
term financial sustainability.
POLICY
Effective with the 2011-2012 fiscal year, the City shall establish the following Restricted Reserve
Funds:
1. General Fund Reserve
2. Capital Vehicle Replacement
3. Facility Improvements
4. Capital Improvement Infrastructure
Restricted Reserve Funds may be accessed for purposes other than those for which they were
established only under extraordinary circumstances, which include:
• Costs related to natural or human -made disasters;
• Costs associated with major and extended economic downturns;
• Needs resulting from significant reductions in State budget allocations; and
• Significant unexpected and unbudgeted operational costs that cannot be met with
current General Fund allocations.
The City Manager will first evaluate the City's financial condition and circumstances indicating a
possible need to access Restricted Reserve Funds, and make a recommendation to City Council.
A four -fifths affirmative vote by City Council is then required prior to use of Restricted Reserve
Funds for any purpose other than those for which they were established. Funds shall be
replenished at the rate of 50% the following fiscal year and 50% the subsequent fiscal year,
unless otherwise determined by City Council.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT I POLICY NO. I RESO. NO.
EFF. DATE I PAGE
FISCAL POLICY: 415.36 2011-56 6/28/2011 1 OF 2
USE OF RESTRICTED CAPITAL RESERVE
FUNDS FOR INFRASTRUCTURE,
FACILITIES AND EQUIPMENT, AND USE
OF GENERAL FUND SURPLUS
PURPOSE
Capital Reserve: Restricted Capital Reserve Fund accounts can be established to accumulate
resources for ongoing or future capital expenditures. Capital costs include, e.g., deferred
maintenance, streets and landscaping, vehicles, and complex facility projects generally taking
more than one fiscal year to complete and/or not part of the City's recurring operations and
expenditures.
Reserve accounts help to ensure appropriate infrastructure is in place, costly equipment can be
purchased and replaced, and facility construction and rehabilitation completed when needed.
Through annual budgeting, capital costs can be managed according to a predetermined priority
system that facilitates better planning and integration with the City's operating budget. Project
interrelationships can be better recognized, and the timing of projects coordinated to minimize
expenditures.
General Fund Surplus: The City at times realizes an operating (General Fund) surplus at fiscal
year end, due to cost-cutting measures, revenue in excess of projections, and/or operational
modifications. Inconsistent criteria have been applied regarding use of these surpluses.
POLICY
Restricted Capital Reserve Fund accounts may be established for either governmental or
enterprise capital purposes; however, the purpose must be stated when the fund is created.
Restricted Capital Reserve Fund accounts must originate through a City Council -adopted
resolution or ordinance.
Capital projects identified for funding through Restricted Capital Reserve Fund accounts may be
financed in whole or part by bond proceeds, notes, or other debt instruments as approved by the
City Council, individually by project or through the annual budget process. Restricted Capital
Reserve Fund accounts may also be funded through appropriations from any other fund, when
consistent with limitations imposed by this and other applicable governmental fiscal policies and
procedures, and the City's Municipal Code.
Budgets for projects or equipment identified for funding through Restricted Capital Reserve Fund
accounts will be adopted one time, and should include all necessary expenditures. Projects and
expenditures will be reviewed on an annual basis in conjunction with the City's regular budget
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT I POLICY NO. I RESO. NO. I EFF. DATE I PAGE
FISCAL POLICY: 415.36 2011-56 6/28/2011 2 OF 2
USE OF RESTRICTED CAPITAL RESERVE
FUNDS FOR INFRASTRUCTURE,
FACILITIES AND EQUIPMENT, AND USE
OF GENERAL FUND SURPLUS
process. At that time, new projects may be added, and projects determined to be less critical or
unnecessary may be postponed or deleted, subject to City Council approval.
City Council may authorize use of Restricted Capital Reserve funds for a different purpose at a
later date by amending the appropriate resolution or ordinance; however, the funds must still be
used for capital purposes.
Transfers from a Restricted Capital Reserve Fund account must be authorized by the City
Council through an ordinance or resolution. City Council authorizes a transfer only for a purpose
specified in the original resolution or ordinance establishing the fund, or in an amendment to the
original resolution or ordinance. The resolution or ordinance should authorize the withdrawal in
the form of an appropriation from the reserve fund to another capital fund. Transfers to other
funds are the only types of appropriations that may be made to a restricted capital reserve fund,
and cannot exceed the amount of available funds in the reserve fund.
The cash balance of Restricted Capital Reserve Fund accounts may be deposited or invested as
consistent with the City's Municipal Code and other applicable governmental fiscal policies and
procedures.
If, at the close of any fiscal year, an operating (General Fund) surplus exceeds $500,000, surplus
funds are to be allocated as follows:
— 50% to the City's Contingency Fund
— 50% to the City's Restricted Reserve Funds, apportioned as indicated below
• 20% General Fund
• 10% Capital Replacement
• 10% Facility Maintenance
• 10% Infrastructure
General Fund surpluses below $500,000 may be distributed to other City funds and accounts at
the discretion of the City Manager, in accordance with other financial policies and procedures.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT POLICY NO. RESO. NO
FISCAL POLICY: 415.37 2011-56
VEHICLE REPLACEMENT
PURPOSE
EFF. DATE I PAGE
6/28/2011 1 1 OF 2
The purpose of the Vehicle Replacement Policy is to establish a Vehicle Replacement Fund and
criteria for a Vehicle Replacement Schedule, which will ensure vehicles are funded and replaced
according to their anticipated lifecycle, reduce maintenance costs, and eliminate reliance on the
operating budget and large cash outlays for vehicle purchases.
DEFINITIONS
Depreciation: means the decrease in value due to wear and tear, decay, decline in price, etc.
Capital Replacement Fund: means a plan for capital expenditures and the means of financing
them, to be incurred each year over a fixed period of years, to meet capital needs arising from
long-term work program.
Fleet Manager: means the staff person responsible for managing the repair, replacement and
maintenance of the City's vehicle fleet and equipment inventory.
Operating Fund: means a programmatic, financial, and organizational plan for furthering the
goals of the City Council through departments of the City, which does not include capital
improvement projects.
Straight -Line Depreciation: means the depreciation of an asset by a fixed percentage of its
original cost based on its estimated life
Vehicle Depreciation Schedule: means the programmatic plan used to calculate the
replacement of City vehicles and equipment.
POLICY
The City of Rohnert Park's vehicle replacement and depreciation schedule is maintained by the
Department of Public Works and specifically managed by the Director and Fleet Manager.
Vehicle Replacement criteria are determined by anticipated useful service life. Typically, this is
based upon the type of vehicle and its usage. A vehicle will be replaced according to these
established criteria unless the Department Head(s) and Fleet Manager determine that: 1)
mechanical failure or vehicle damage warrants earlier replacement, or 2) the vehicle is still
serviceable and may serve additional years beyond its original anticipated service life.
Funding for vehicle replacement shall be incrementally allocated from department operating
funds to a restricted capital replacement fund — the Vehicle and Equipment Replacement Fund.
Future vehicle replacements will be funded from the Vehicle Replacement Fund, which receives
accumulated operating fund transfers based on the Vehicle Depreciation Schedule.
µaH .r I'ngk
CITY OF ROHNERT PARK
q G,
CITY COUNCIL POLICY
SUBJECT POLICY NO. RESO. NO. EFF. DATE PAGE
FISCAL POLICY: 415.37 2011-56 6/28/2011 2 OF 2
VEHICLE REPLACEMENT
Funding will consist of an annual set -aside based upon a straight-line depreciation for each
vehicle over the course of its lifecycle and budgeted as part of the annual budget development
process.
Depreciation fees shall commence the same fiscal year of each new and replacement vehicle
purchase. Depreciation expenses shall be expensed from the respective department operating
budget and deposited into the Vehicle Replacement Fund. Depreciation expenses shall continue
through the service life of the new vehicle and shall cease upon retirement of said vehicle.
Calculating the Annual Set -aside
The annual set -aside is calculated by determining the future value of a vehicle and using straight-
line depreciation. This method determines the dollar amount that will be set aside each year
throughout the vehicle's lifecycle.
For example, a Crown Victoria costing $26,000 in 2003 has a useful life of 10 years. It is
scheduled to be replaced in 2013 and is estimated to cost approximately $35,000. The annual
set -aside amount for this vehicle would be $3,500. Funding will be allocated to the Vehicle
Replacement Fund each year and will be used to purchase the new vehicle when it reaches the
end of its lifecycle.
Retired Vehicles
All replaced vehicles shall be removed from the Vehicle Depreciation Schedule and removed
from the active City Fleet. Retired Vehicles shall be disposed of through surplus sale by
Resolution of the City Council of the City of Rohnert Park
Surplus Property
Funds received through the resale of any vehicle removed from City services will be deposited in
the Vehicle Replacement Fund to help defray unanticipated new vehicle cost increases.
ITEM NO. 7.F.
` a«T �,Qt Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
Lg o:
CITY OF ROHNERT PARK
��L"{'�`��� CITY COUNCIL AGENDA REPORT
Meeting Date:
October 8, 2024
Department
Public Works
Submitted By:
Vanessa Garrett, Public Works Director
Prepared By:
Vanessa Garrett, Public Works Director
Agenda Title: Adopt a Resolution Authorizing Position Job Description Changes for the Public
Works Operations Manager- General Services and the Public Works Operations
Manager — Utilities Positions, Reclassifying a Project Coordinator Position to a
Project Manager Position, updating the position allocation list, and Changing the
Pay Rates and Ranges For Certain Positions in the Public Works Department.
RECOMMENDED ACTION:
Adopt a Resolution Authorizing Position Job Description Changes for the Public Works Operations
Manager- General Services and the Public Works Operations Manager — Utilities Positions,
Reclassifying a Project Coordinator Position to a Project Manager Position, updating the position
allocation list, and Changing the Pay Rates and Ranges For Certain Positions in the Public Works
Department.
BACKGROUND:
The Public Works Department has analyzed existing workflow and responsibilities throughout the
department, and with some recent vacancies is recommending changes to certain positions.
ANALYSIS:
Staff has analyzed the needs for the department and is requesting the following position changes:
oo Reclass one of the Project Coordinator positions to a Project Manager position: The public
projects that the City has forecasted require additional technical capacity, and it's appropriate to
have higher -level staff tasked with the more complex work. This also gives an opportunity for
retention of staff, creating more "steps" for current staff for growth in the division.
oo Reclass the vacant Management Analyst I position to an Administrative Assistant: The majority
of the work being done by the Management Analyst was contract management, public bidding,
and tracking items for the public project division. The Administrative Assistant position is
more appropriate to perform these tasks, and will be supervised by the CIP program manager or
designee.
oo Update and reclass the Public Works Operations Manager- Utilities to Public Works Operations
Manager- Utilities and Fleet job description. Move additional staff to report to that position and
align the pay with the additional responsibility
oo Update the Public Works Operations Manager — General Services job description
oo Reclass the Capital Improvement Program Manager pay rate and range and move an additional
staff member to report to that position
ITEM NO. 7.F.
Please see proposed organizational chart as shown in Attachment 1.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does not
qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections
15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the
City's action would cause either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment.
STRATEGIC PLAN ALIGNMENT:
Approving the proposed changes is consistent with Strategic Plan Goal A-2 which focuses on
workforce development and succession planning and Strategic Plan Goal C-lwhich emphasizes
effective delivery of public services.
OPTIONS CONSIDERED:
1. Recommended Option: Approve the position and job description changes in the Public Works
Department.
2. Alternative: Do not approve the proposed adjustments to staffing.
FISCAL IMPACT/FUNDING SOURCE:
The funding impact will be a slight increase in water and sewer enterprise fund salaries as well as a
decrease in the casino mitigation and general fund burdens. The changes are summarized in Resolution
Exhibit C attached.
Director Approval Date:
09/04/2024
Finance Director Approval Date:
9/27/2024
Human Resources Approval Date:
9/24/2024
City Manager Approval Date:
10/1/2024
Attachments:
1. Public Works Org Chart
2. Resolution
3. Resolution Exhibit A- Public Works Operations Manager- General Services
4. Resolution Exhibit B — Public Works Operations Manager — Utilities and Fleet
5. Resolution Exhibit C- Pay Rates and Reclassifications Changes
6. Resolution Exhibit D- Pay Rates and Ranges effective 10/8/2024
7. Resolution Exhibit E- Position Allocation List
2
Attachment 1: Proposed Changes to Ong Chart
Director of Public Works
Vanessa Garrett
CIPProgram Manager
Senior Management Analyst
Operations Manager-
Purchasing Agent
Operations
Manager-
Utilities and Fleet
General Services
(Terrie Z)
(Eydie T)
(Mark H)
(Angie S)
(Acting: Mark H)
Administrative
Associate
Public Works
Administrative
Water
Water
Collection
Fleet Services
Instrument
Management
g
Assistant
Parks
Streets
Facility
Senior Engineer
Engineer
Project Manager
Project Manager
Inspector
Assistant
Production
Distribution
System
Supervisor
Technician
Anal st 11
Y
(Ashley D
( Y )
Maintenance
Maintenance
Maintenance
Arborist
(Julian D)
(Amanda B)
(Acting: Laura L)
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
(Brandon K)
(Jason S)
(Dan M)
(VACANT)
(David O)
(Mitch P)
(Davide F)
(Martin A)
(Jason K)
(Cortney B)
(Joe H)
(Billy W)
(Randy C)
Project
Water System
Water Distribution
Collection System
Fleet Mechanic
Parks
Maintenance
Streets
Maintenance
Facility
Maintenance
Coordinator
Operator III
Operator III
Operator III
(Roy G)
Worker ll
Worker 111
Worker 111
(Kelsey N)
(Alana G)
(VACANT)
(VACANT)
(Joe N)
(Brian F)
(Jean L)
Parks
Streets
Facility
Position Change Summary
Water System
Water Distribution
Collection System
Maintenance
Maintenance
Maintenance
Management Analyst reclass to Admin Assistant
Operatorlll
Operatorll
Operatorll
Worker II
Worker ll
Worker ll
(Brendan B)
(Kyle P)
(Ricardo L)
(Chris F)
(Steve T)
(Mike W)
Admin Assistant supervisor moved from Senior
Analyst to CIP program manager or designee
Streets
Facility
Utility Services
ater Distribution
Collection System
1 Project Coordinator position reclass to
Reresentative
Oeratorl
OeratorllProject
jaintena:nce]
Manager Position
(Mario G)
(Kent T)
Operations Manager- Utilities reclass to
Operations Manager Utilities and Fleet. Fleet
Management Responsibility assigned to this
Utility Services
Water Distribution
Collection System
Parks
Streets/JEPA
Maintenance
Custodian
position
Representative
Operator
Operatorl
Maintenance
Workerl
Workder ll
(Jesse A)
(Joseph E)
(Cody B)
(VACANT)
(Brandon W)
(Eduardo P)
Irrigation
Streets
Maintenance
Maintenance
Maintenance
Custodian
Worker ll
Technician
Worker
(Ramon S)
(Osvaldo S)
(Charles F)
(Miguel V)
Streets
XLandscape
mtenenace
Maintenance
Worker
Worker
(John R)
(Luis G)
Landscape
Streetscape
Maintenance
Worker
Landscape Worker
(Scotty B)
(VACANT)
Landscape
Maintenance
Worker
(Bobby B)
d'caPe
Maintenance
:'an
Worker
(Tom B)
Landscape
Maintenance
Worker
(VACANT)
Environmental and
Sustainability Manager
(Acting: Scott S)
Environmental
Coordinator
(Scott S)
Sustanability
Intern]
(Alisa R)
RESOLUTION NO.2024-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING POSITION JOB DESCRIPTION CHANGES FOR THE PUBLIC
WORKS OPERATIONS MANAGER- GENERAL SERVICES AND THE PUBLIC
WORKS OPERATIONS MANAGER — UTILITIES POSITIONS, RECLASSIFYING A
PROJECT COORDINATOR POSITION TO A PROJECT MANAGER POSITION,
UPDATING THE POSITION ALLOCATION LIST, AND CHANGING THE PAY
RATES AND RANGES FOR CERTAIN POSITIONS IN THE PUBLIC WORKS
DEPARTMENT
WHEREAS; the Public Works Department has analyzed existing workflow and
responsibilities throughout the department, and with some recent vacancies is recommending
changes to certain positions; and
WHEREAS; changing the job descriptions which align better with the current structure
of public works operations, including the General Services Operations Manager and the Utilities
Manager will better streamline services; and
WHEREAS; reclassifying one of the Project Coordinator positions to a Project Manager
position will increase technical capacity in the Capital Improvement Project team; and
WHEREAS; reclassifying a Management Analyst position to an Administrative
Assistant position will increase administrative capacity in the Capital Improvement Project team;
and
WHEREAS; changes to pay rates and ranges associated with additional managerial
responsibilities in the division is recommended; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that:
1. The new Public Works Operations Manager — General Services is approved as
shown in Exhibit A.
2. The new Public Works Operations Manager — Utilities is approved as shown in
Exhibit B.
The position reclassifications proposed in Exhibit C are approved.
4. The Pay Rates and Ranges are approved as shown in Exhibit D
The Position Allocation list is amended as shown in Exhibit E
DULY AND REGULARLY ADOPTED this 8th day of October, 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D and Exhibit E
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-090
Page 2 of 2
ig
rr:Rr PA.
PUBLIC WORKS OPERATIONS MANAGER — GENERAL SERVICES
DEFINITION
Under general direction, plans, organizes, directs, and coordinates activities of the General Services
Division within the Public Works Department; provides managerial oversight of the operation, maintenance
and improvement of the City's parks, streets, storm drains, public pools, and internal service functions of
public buildings and City fleet; coordinates operation and maintenance activities with other divisions and
departments; participates in the planning, development and implementation of the operating and capital
budgets; reviews maps and improvement plans, ensures compliance with environmental regulations and
mandates; provides highly complex staff assistance to the Director of Public Works and Community
Services; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Public Works and Community Services. Exercises general
direction and supervision over supervisory, professional, technical and maintenance staff through
subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the
operation, maintenance and improvement of the City's parks, streets, storm drains, public pools, and internal
service functions of public buildings and City fleet. Responsibilities include developing and implementing
policies and procedures for assigned programs, budget administration and reporting, and program
evaluation. Incumbents serve as a professional -level resource for organizational, managerial, and
operational analyses and studies. Performance of the work requires the use of considerable independence,
initiative, and discretion within established guidelines. This position is distinguished from the Public
Works Maintenance Supervisor classes in that the latter are first -line supervisory classes in the City's Public
Works Department and do not have full management responsibility.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modem, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
0 Develops and implements divisional goals, objectives, policies and procedures.
0 Plans, organizes and directs operations, maintenance and repair activities involving water production,
distribution and storage systems; sewer collection and pumping facilities; storm water conveyance and
outfall channels; and recycled water distribution systems and service connections.
0 Plans projects, administers contracts, processes, and approves purchase and work requests.
0 Responds to citizen questions, service requests and complaints.
0 Directs, oversees and participates in the development of the Public Works Department work plan;
assigns work activities, projects and programs; monitors workflow; reviews and evaluates work
products, methods, and procedures.
Public Works Operations Manager — General Services
Page 2 of 4
0 Assists in preparing and implementing the Public Works Department budget; participates in the forecast
of additional funds needed for staffing, equipment, materials and supplies; administers the approved
budget.
0 Recommends the appointment of personnel; provides or coordinates staff training; conducts
performance evaluations; implements discipline procedures as required; maintains discipline and high
standards necessary for the efficient and professional operation of the department.
0 Plans, organizes, and directs the varied public works maintenance functions and projects.
0 Implements and updates departmental occupational health and safety programs; monitors program
effectiveness and makes adjustments as required.
0 Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures.
0 Develops and implements emergency response programs.
0 Interprets and provides direction on new regulatory requirements and their impact on operations;
ensures that any required operational changes are communicated to technical staff and higher -level
management.
0 Prepares a variety of professional reports, correspondence and related documentation on division
operations; ensures all mandated reports are properly completed and filed in a timely manner.
0 Prepares specifications and makes recommendations for new equipment and supplies; recommends the
purchase of new equipment and supplies as necessary; prepares and manages contracts.
0 Coordinates with outside agencies related to the installation, repair, maintenance and operation of
public works infrastructure; reviews and resolves operational issues.
0 Serves as a member of the department's leadership team and participates in discussion and decisions
related to department -wide activities impacting personnel, facilities, quality goals and budgets.
0 Builds and maintains positive working relationships with co-workers, other City employees and the
public.
0 Represents the division and department to outside agencies and organizations; participates in outside
community and professional groups and committees; provides technical assistance as necessary.
0 Performs other related duties as assigned.
In performing the duties described above, the incumbent is expected to:
oo Provide outstanding and friendly customer service.
oo Create and maintain a respectful and collaborative working environment.
oo Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
oo Demonstrate care for the organization, customers, and coworkers.
oo Perform work of the highest quality possible.
oo Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of-
0 Principles and practices of employee supervision, including work planning, assignment review and
evaluation, discipline, and the training of staff in work procedures.
0 Principles and practices of leadership.
0 Organization and management practices as applied to the development, analysis, and evaluation of
programs, policies, and operational needs of the assigned area of responsibility.
0 Principles and practices associated with the maintenance and operation of water treatment and
distribution, sewer collection, storm water conveyance, street pavement, signs and striping, fleet
equipment, parks and building systems.
0 Advanced principles and practices of project management and contract administration.
0 Budgeting procedures and techniques.
0 Methods and techniques of developing and implementing a comprehensive emergency response
program.
Public Works Operations Manager — General Services
Page 3 of 4
0 Occupational health and safety regulations and practices.
0 Methods and techniques of analyzing and interpreting data and statistics.
0 Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
0 The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
0 Modern equipment and communication tools used for business functions and program, project, and task
coordination. including the use of a comprehensive asset management system, customer request
management system and work order system.
0 Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
0 Select and supervise staff, provide training and development opportunities, ensure work is performed
effectively, and evaluate performance in an objective and positive manner.
0 Provide administrative, management, and professional leadership for the Public Works General
Services program.
0 Provide administrative and professional leadership and direction for the division and the City.
0 Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
0 Gain cooperation through discussion and persuasion.
0 Prepare and administer division budget including related elements of capital improvement plan budget.
0 Ensure division compliance with operational and mandated regulatory requirements.
0 Interpret and understand construction plans and basic engineering principles as they relate to areas of
operations.
0 Interpret, prepare, amend and manage contracts related to areas of operation.
0 Manage a variety of projects related to the operations, maintenance, installation and repair of public
works infrastructure.
0 Read and interpret financial reports in the monitoring of expenses, revenue and budget.
0 Respond to inquiries or complaints from customers, regulatory agencies, or members of the business
community.
0 Effectively present information to senior management, public groups, and/or City Council.
0 Prepare and present clear and concise technical and administrative reports.
0 Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
0 Effectively represent the department and the City in meetings with governmental agencies; community
groups; various business, professional, and regulatory organizations; and in meetings with individuals.
0 Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
0 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
0 Effectively use computer systems, software applications, and modern business equipment to perform a
variety of work tasks.
0 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
0 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
0 Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Public Works Operations Manager — General Services
Page 4 of 4
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from the twelfth (12') grade and four (4) years of increasingly responsible public
works general services experience, including two (2) years at a supervisory level. A bachelor's degree in
environmental sciences, public administration, business administration, or related field is preferred.
Licenses and Certifications:
0 Possession of a valid California Driver's License by time of appointment and a satisfactory driving
record.
0 Possession of a Grade II Water Treatment Plant Operator Certificate (T2) issued by the State of
California Water Resources Control Board.
0 Possession of a Grade II Water Distribution Operator Certificate (D2) issued by the State of California
Water Resources Control Board.
0 Possession of a Grade III Water Distribution Operator Certificate issued by the State of California
Water Resources Control Board, is desirable.
0 Possession of a Grade III Water Treatment Plant Operator Certificate issued by the State of California
Water Resources Control Board, is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and
over the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file
information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing
up to 10 pounds.
ENVIRONMENTAL ELEMENTS
Employees predominately work in an office environment with moderate noise levels, controlled
temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather
conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical
substances and fumes. Employees may interact with members of the public or with staff under emotionally
stressful conditions while interpreting and enforcing departmental policies and procedures.
FLSA Status:
Exempt
Employee Unit:
Management
Approved By:
City Council Resolution No. 2024-090
Date Approved:
October 8, 2024
ig
rr:Rr PA.
PUBLIC WORKS OPERATIONS MANAGER — UTILITIES AND FLEET
DEFINITION
Under general direction, plans, organizes, directs, and coordinates activities of the Utilities Division within
the Public Works Department; provides managerial oversight of the operation, maintenance and
improvement the City's utility systems including potable water production and distribution, storm water
collection and outfall, wastewater collection, pumping and outfall, and recycled water distribution and
service connections; designated as the City's Chief Plant Operator by the State of California Water
Resources Control Board; coordinates operations activities with other divisions and departments;
participates in the planning, development and implementation of the operating and capital budgets; reviews
maps and improvement plans, ensures compliance with utility system and environmental regulations and
mandates; provides highly complex staff assistance to the Director of Public Works; and performs related
duties, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Public Works. Exercises general direction and supervision
over supervisory, professional, technical and maintenance staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the
operation, maintenance and improvement of the potable water production and distribution, wastewater
collections and pumping, recycled and stormwater water systems, and fleet systems. Responsibilities
include developing and implementing policies and procedures for assigned programs, budget administration
and reporting, and program evaluation. Incumbents serve as a professional -level resource for
organizational, managerial, and operational analyses and studies. Performance of the work requires the use
of considerable independence, initiative, and discretion within established guidelines. This position is
distinguished from the Public Works Maintenance Supervisor classes in that the latter are first -line
supervisory classes in the City's Public Works Department and do not have full management responsibility.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modem, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
0 Develops and implements divisional goals, objectives, policies and procedures.
0 Plans, organizes and directs operations, maintenance and repair activities involving potable water
production, distribution and storage systems; sewer collection and pumping facilities; storm water
conveyance and outfall channels; and recycled water distribution systems and service connections.
0 Implements and administers the City's backflow and cross connection control program.
0 Plans projects, administers contracts, processes, and approves purchase and work requests.
0 Responds to citizen questions, service requests and complaints.
0 Directs, oversees and participates in the development of the Public Works Department work plan;
assigns work activities, projects and programs; monitors workflow; reviews and evaluates work
products, methods, and procedures.
Public Works Operations Manager - Utilities
Page 2 of 5
0 Assists in preparing and implementing the Public Works Department budget; participates in the forecast
of additional funds needed for staffing, equipment, materials and supplies; administers the approved
budget.
0 Recommends the appointment of personnel; provides or coordinates staff training; conducts
performance evaluations; implements discipline procedures as required; maintains discipline and high
standards necessary for the efficient and professional operation of the department.
0 Plans, organizes, and directs the varied public works operation and maintenance functions and projects.
0 Implements and updates departmental occupational health and safety programs; monitors program
effectiveness and makes adjustments as required.
0 Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures.
0 Develops and implements emergency response programs.
0 Interprets and provides direction on new regulatory requirements and their impact on operations;
ensures that any required operational changes are communicated to technical staff and higher -level
management.
0 Prepares a variety of professional reports, correspondence and related documentation on division
operations; ensures all mandated reports are properly completed and filed in a timely manner.
0 Prepares specifications and makes recommendations for new equipment and supplies; recommends the
purchase of new equipment and supplies as necessary; prepares and manages contracts.
0 Coordinates with outside agencies related to the installation, repair, maintenance and operation of
public works infrastructure; reviews and resolves operational issues.
0 Serves as a member of the department's leadership team and participates in discussion and decisions
related to department -wide activities impacting personnel, facilities, quality goals and budgets.
0 Builds and maintains positive working relationships with co-workers, other City employees, regulatory
agencies, and the public.
0 Represents the division and department to outside agencies and organizations; participates in outside
community and professional groups and committees; provides technical assistance as necessary.
0 Performs other related duties as assigned.
In performing the duties described above, the incumbent is expected to:
oo Provide outstanding and friendly customer service.
oo Create and maintain a respectful and collaborative working environment.
oo Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
oo Demonstrate care for the organization, customers, and coworkers.
oo Perform work of the highest quality possible.
oo Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of-
0 Principles and practices of employee supervision, including work planning, assignment review and
evaluation, discipline, and the training of staff in work procedures.
0 Principles and practices of leadership.
0 Organization and management practices as applied to the development, analysis, and evaluation of
programs, policies, and operational needs of the assigned area of responsibility.
0 Principles and practices associated with the maintenance and operation of water treatment and
distribution, sewer collection, storm water conveyance, street pavement, signs and striping, fleet
equipment, parks and building systems.
0 Advanced principles and practices of project management and contract administration.
0 Principles and practices of leadership, motivation, team building and conflict resolution.
0 Pertinent local, State and Federal rules, regulations and laws.
0 Modern office procedures and computer equipment.
Public Works Operations Manager - Utilities
Page 3 of 5
0 SCADA system computers, radios, and PLC's and respective software.
0 Principles and practices of organizational analysis and management.
0 Budgeting procedures and techniques.
0 Methods and techniques of developing and implementing a comprehensive emergency response
program.
0 Occupational health and safety regulations and practices.
0 Methods and techniques of analyzing and interpreting data and statistics.
0 Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
0 The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
0 Modern equipment and communication tools used for business functions and program, project, and task
coordination.
0 Computers and software programs to conduct, compile, and/or generate documentation, including the
use of a comprehensive asset management system, customer request management system and work
order system.
Ability to:
0 Select and supervise staff, provide training and development opportunities, ensure work is performed
effectively, and evaluate performance in an objective and positive manner.
0 Provide administrative, management, and professional leadership for the Public Works Utilities
Services Division.
0 Provide administrative and professional leadership and direction for the division and the City.
0 Organize and direct activities associated with the operation, maintenance, installation and repair of
public works infrastructure.
0 Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
0 Gain cooperation through discussion and persuasion.
0 Prepare and administer division budget including related elements of capital improvement plan budget.
0 Ensure division compliance with operational and mandated regulatory requirements.
0 Interpret and understand construction plans and basic engineering principles as they relate to areas of
operations.
0 Interpret, prepare, amend and manage contracts related to areas of operation.
0 Manage a variety of projects related to the operations, maintenance, installation and repair of public
works infrastructure.
0 Read and interpret financial reports in the monitoring of expenses, revenue and budget.
0 Respond to inquiries or complaints from customers, regulatory agencies, or members of the business
community.
0 Effectively present information to senior management, public groups, and/or City Council.
0 Prepare and present clear and concise technical and administrative reports.
0 Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
0 Effectively represent the department and the City in meetings with governmental agencies; community
groups; various business, professional, and regulatory organizations; and in meetings with individuals.
0 Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
0 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
0 Effectively use computer systems, software applications, and modern business equipment to perform a
variety of work tasks.
0 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and
syntax.
Public Works Operations Manager - Utilities
Page 4 of 5
0 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
0 Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities
is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from the twelfth (12') grade and four (4) years of increasingly responsible public
works/utilities experience, including two (2) years at a supervisory level. A bachelor's degree in environmental
sciences, public administration, civil engineering, business administration, or related field is preferred.
Licenses and Certifications:
0 Possession of a valid California Driver's License by time of appointment and a satisfactory driving
record.
0 Possession of a Grade III Water Treatment Plant Operator Certificate (T3) issued by the State of
California Water Resources Control Board.
0 Possession of a Grade IV Water Distribution Operator Certificate (134) issued by the State of California
Water Resources Control Board.
0 Possession of a California Water Environment Association Collection System Maintenance Worker
Grade II certification is desirable.
0 Possession of an American Water Works Association Cross Connection Control Specialist certification
is desirable.
0 Possession of an American Water Works Association Backflow Prevention Assembly Tester
certification is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and
over the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard or calculator and to operate standard office equipment. Positions in this classification
occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file
information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing
up to 10 pounds.
ENVIRONMENTAL ELEMENTS
Employees predominately work in an office environment with moderate noise levels, controlled
temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in
the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather
conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical
substances and fumes. Employees may interact with members of the public or with staff under emotionally
stressful conditions while interpreting and enforcing departmental policies and procedures.
FLSA Status: Exempt
Employee Unit: Management
Public Works Operations Manager - Utilities
Page 5 of 5
Approved By: City Council Resolution No. 2024-090
Date Approved: October 8, 2024
Exhibit C: Proposed Changes to Public Works Staffing
Current Pay Rate and
Range
Proposed Pay Rate and
Range
Water Fund
Sewer Fund
General Fund
Casino
Mitigation
Increase/Decrease
Funding Source
Public Works Ops Manager -
Utilities and Fleet Reclass
61M
62M
$ 1,895.91
$ 1,895.91
$ -
$ -
50% 3420/ 50% 3420
CIP Manager Reclass
60M
62M
$ 3,744.76
$ 3,744.76
50% 3420/ 50% 3420
Project Manager Reclass (From PC)
50RP
54RP
$ 5,998.84
$ 5,998.84
50% 4600/ 50% 1000
dmin Assistant Reclass (From MA)
44RP
34RP
$ (10,902.48)
$ (10,902.48)
50% 4600/ 50% 1000
Total 1 $ 5,640.67 1 $ 5,640.67 1 $ (4,903.65)1 $ (4,903.65)
Ic)
EXHIBIT D
,aOIJNERT Pr_
L I F 0 R 41
62
CITY OF ROHNERT PARK
PAY RATES & RANGES
Effective as of October 6, 2024
Approved by City Council
Resolution Number 2024-090
on October 8, 2024
Reflects:
• Changing job title from PW Operations Manager — Utilities to PW Operations Manager —
Utilities and Fleet and moving from Range 61 M to 62M
• Moving Capital Improvement Plan (CIP) Program Manager from Range 60M to 62M
• Correction: City Manager salary from $316,210.00 to $325,696.30
• Correction: Changing job title from Public Safety Lieutenant to Fire Lieutenant in Range
95F only
• Correction: Miscellaneous Part -Time Hourly Positions — Changing Miscellaneous to
Miscellaneous Range M 12
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Management Unit (Unrepresented)
N/R
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
City Council (COUN)
N/A
$223.41
$484.06
CM
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
City Manager (CMGR)
N/A
$27,141.36
$325,696.30
(By Employment Contract)
RANGE 78M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Director of Public Safety (SDIR)
N/A
1
$98.18
$7,854.09
$17,017.21
$204,206.46
(By Employment Contract)
2
$103.09
$8,246.80
$17,868.08
$214,416.90
3
$108.24
$8,659.18
$18,761.55
$225,138.62
4
$113.65
$9,092.12
$19,699.59
$236,395.05
5
$119.33
$9,546.72
$20,684.55
$248,214.61
RANGE 77M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Assistant City Manager (ACM)
M
1
$89.04
$7,123.07
$15,433.32
$185,199.80
(By Employment Contract)
2
$93.49
$7,479.26
$16,205.05
$194,460.65
3
$98.16
$7,853.19
$17,015.25
$204,182.99
4
$103.07
$8,245.85
$17,866.01
$214,392.08
5
$108.23
$8,658.16
$18,759.34
$225,112.04
RANGE 74M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Director of Development Services (DODS)
M
1
$82.68
$6,614.51
$14,331.44
$171,977.23
Director of Public Works (DPW)
2
$86.82
$6,945.22
$15,047.98
$180,575.70
3
$91.16
$7,292.49
$15,800.39
$189,604.65
4
$95.71
$7,657.11
$16,590.40
$199,084.77
5
$100.50
$8,039.96
$17,419.92
$209,038.99
RANGE 71M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Director of Community Services (CSDIR)
M
1
$76.78
$6,142.20
$13,308.10
$159,697.15
Finance Director/City Treasurer (FDIR)
2
$80.62
$6,449.33
$13,973.55
$167,682.59
Human Resources Director (HRDIR)
3
$84.65
$6,771.78
$14,672.20
$176,066.38
4
$88.88
$7,110.40
$15,405.86
$184,870.32
5
$93.32
$7,465.88
$16,176.07
$194,112.81
RANGE 66M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
City Engineer (CENG)
M
1
$67.86
$5,428.81
$11,762.42
$141,149.06
2
$71.25
$5,700.23
$12,350.51
$148,206.06
3
$74.82
$5,985.28
$12,968.10
$155,617.19
4
$78.56
$6,284.55
$13,616.52
$163,398.28
5
$82.48
$6,598.75
$14,297.28
$171,567.39
RANGE 62M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Building Division Manager/Building
M
1
$61.48
$4,918.26
$10,656.24
$127,874.83
Official (BDMG)
2
$64.55
$5,164.15
$11,189.00
$134,267.99
Capital Improvement Plan (CIP) Program Manager
(CIPPM)
3
$67.78
$5,422.36
$11,748.45
$140,981.45
Deputy City Engineer (DEPCE)
4
$71.17
$5,693.47
$12,335.84
$148,030.12
Finance Manager (FMGR)
5
$74.73
$5,978.17
$12,952.70
$155,432.38
Information Systems Operations Manager (ISOM)
Planning Manager (PLMG)
PW Operations Manager - Utilities and Fleet
(PWOMU)
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Management Unit (Unrepresented)
RANGE 60M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Housing Manager (HMGR)
M
1
$58.52
$4,681.25
$10,142.70
$121,712.40
PW Operations Manager - General Services (PWOMG)
2
$61.44
$4,915.30
$10,649.83
$127,797.91
3
$64.51
$5,161.06
$11,182.30
$134,187.63
4
$67.74
$5,419.14
$11,741.47
$140,897.63
5
$71.13
$5,690.11
$12,328.57
$147,942.87
RANGE 58M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Civilian Fire Marshal (CFM)
M
1
$55.70
$4,455.67
$9,653.94
$115,847.31
Support Services Manager (SSMG)
2
$58.48
$4,678.46
$10,136.67
$121,640.07
3
$61.40
$4,912.39
$10,643.51
$127,722.13
4
$64.48
$5,158.02
$11,175.70
$134,108.42
5
$67.70
$5,415.92
$11,734.49
$140,813.84
RANGE 55M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
City Clerk (CCLERK)
M
1
$51.72
$4,137.54
$8,964.67
$107,576.02
2
$54.31
$4,344.44
$9,412.96
$112,955.52
3
$57.02
$4,561.63
$9,883.54
$118,602.49
4
$59.87
$4,789.73
$10,377.75
$124,533.02
5
$62.87
$5,029.22
$10,896.64
$130,759.73
RANGE 54M
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Community Services Manager (CSMG)
M
1
$50.46
$4,036.65
$8,746.07
$104,952.87
Performing Arts Center Manager (PACM)
2
$52.98
$4,238.47
$9,183.36
$110,200.34
3
$55.63
$4,450.37
$9,642.46
$115,709.55
4
$58.41
$4,672.90
$10,124.62
$121,495.43
5
$61.33
$4,906.56
$10,630.88
$127,570.61
Rohnert Park Public Safety Managers' Association (RPPSMA)
RANGE 96P
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Deputy Chief (DCPS)
P
1
$77.31
$6,184.55
$13,399.87
$160,798.41
2
$81.17
$6,493.78
$14,069.86
$168,838.34
3
$85.23
$6,818.47
$14,773.35
$177,280.24
4
$89.49
$7,159.39
$15,512.02
$186,144.26
5
$93.97
$7,517.36
$16,287.62
$195,451.47
RANGE 95P
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Lieutenant (LIEU)
P
1
$65.38
$5,230.17
$11,332.03
$135,984.41
2
$68.64
$5,491.30
$11,897.82
$142,773.84
3
$72.07
$5,765.33
$12,491.55
$149,898.56
4
$75.67
$6,053.33
$13,115.54
$157,386.50
5
$79.45
$6,356.37
$13,772.13
$165,265.60
6
$83.03
$6,642.41
$14,391.88
$172,702.56
RANGE 95F
CLASS
STEP
"Hourly
Biweekly
Monthly
Annually
Fire Lieutenant (FLIEU)
P
1
$46.70
$5,230.15
$11,332.00
$135,984.00
2
$49.03
$5,491.30
$11,897.82
$142,773.83
3
$51.48
$5,765.33
$12,491.55
$149,898.57
4
$54.05
$6,053.33
$13,115.54
$157,386.50
5
$56.75
$6,356.37
$13,772.13
$165,265.60
6
$59.31
$6,642.41
$14,391.88
$172,702.55
"Hourly rate based on 2,912 hours annually
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Confidential Unit (Unrepresented)
RANGE 30CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Administrative Assistant I (AACU1)
X
1
$27.90
$2,231.74
$4,835.44
$58,025.26
2
$29.29
$2,343.36
$5,077.28
$60,927.37
3
$30.76
$2,460.50
$5,331.08
$63,972.99
4
$32.29
$2,583.56
$5,597.70
$67,172.45
5
$33.91
$2,712.71
$5,877.53
$70,530.33
RANGE 34CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Administrative Assistant II (AACU)
X
1
$30.79
$2,463.46
$5,337.49
$64,049.91
2
$32.33
$2,586.60
$5,604.31
$67,251.67
3
$33.95
$2,715.93
$5,884.51
$70,614.13
4
$35.65
$2,851.74
$6,178.78
$74,145.35
5
$37.43
$2,994.32
$6,487.69
$77,852.23
RANGE 36CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Accounting Technician II (ACT2)
X
1
$32.35
$2,588.15
$5,607.65
$67,291.84
2
$33.97
$2,717.56
$5,888.05
$70,656.62
3
$35.67
$2,853.42
$6,182.41
$74,188.97
4
$37.45
$2,996.13
$6,491.61
$77,899.28
5
$39.32
$3,145.90
$6,816.11
$81,793.28
RANGE 37CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Human Resources Technician (HRT)
X
1
$33.16
$2,652.83
$5,747.81
$68,973.66
2
$34.82
$2,785.51
$6,035.28
$72,423.37
3
$36.56
$2,924.77
$6,337.01
$76,044.13
4
$38.39
$3,071.01
$6,653.86
$79,846.29
5
$40.31
$3,224.58
$6,986.58
$83,838.99
RANGE 40CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Senior Accounting Technician (SACT)
X
1
$35.71
$2,856.82
$6,189.78
$74,277.38
Deputy City Clerk (DCC)
2
$37.50
$2,999.66
$6,499.26
$77,991.13
3
$39.37
$3,149.65
$6,824.24
$81,890.85
4
$41.34
$3,307.14
$7,165.48
$85,985.74
5
$43.41
$3,472.50
$7,523.75
$90,284.97
RANGE 45-CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Assistant City Clerk (ACCL)
X
1
$40.40
$3,232.26
$7,003.23
$84,038.74
2
$42.42
$3,393.86
$7,353.37
$88,240.40
3
$44.54
$3,563.54
$7,721.01
$92,652.14
4
$46.77
$3,741.75
$8,107.12
$97,285.43
5
$49.11
$3,928.83
$8,512.46
$102,149.47
RANGE 50CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Human Resources Analyst (HRA)
X
1
$45.71
$3,656.97
$7,923.44
$95,081.29
2
$48.00
$3,839.86
$8,319.69
$99,836.26
3
$50.40
$4,031.84
$8,735.65
$104,827.75
4
$52.92
$4,233.44
$9,172.46
$110,069.47
5
$55.56
$4,445.11
$9,631.08
$115,572.94
RANGE 51CF
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
ERP System Analyst (ERPA)
X
1
$46.86
$3,748.41
$8,121.57
$97,458.78
2
$49.20
$3,935.85
$8,527.67
$102,332.00
3
$51.66
$4,132.64
$8,954.05
$107,448.60
4
$54.24
$4,339.28
$9,401.77
$112,821.20
5
$56.95
$4,556.20
$9,871.77
$118,461.29
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Confidential Unit (Unrepresented)
RANGE 54CF
CLASS STEP
Hourly
Biweekly
Monthly
Annually
Accounting Supervisor (ACSUP)
X 1
$50.46
$4,036.65
$8,746.07
$104,952.87
2
$52.98
$4,238.47
$9,183.36
$110,200.34
3
$55.63
$4,450.37
$9,642.46
$115,709.55
4
$58.41
$4,672.90
$10,124.62
$121,495.43
5
$61.33
$4,906.56
$10,630.88
$127,570.61
RANGE 56CF
CLASS STEP
Hourly
Biweekly
Monthly
Annually
Senior Analyst (SRAN)
X 1
$53.01
$4,240.99
$9,188.81
$110,265.77
Senior Human Resources Analyst (SRHR)
2
$55.66
$4,453.02
$9,648.20
$115,778.44
3
$58.45
$4,675.68
$10,130.65
$121,567.76
4
$61.37
$4,909.48
$10,637.20
$127,646.38
5
$64.44
$5,154.93
$11,169.01
$134,028.06
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Employees' Association (RPEA)
RANGE 22RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Office Assistant (OFAS)
X
1
$22.90
$1,831.71
$3,968.70
$47,624.44
2
$24.04
$1,923.28
$4,167.12
$50,005.38
3
$25.24
$2,019.45
$4,375.48
$52,505.71
4
$26.51
$2,120.43
$4,594.26
$55,131.17
5
$27.83
$2,226.44
$4,823.96
$57,887.49
RANGE 26RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Animal Health Technician (AHT)
X
1
$25.27
$2,021.88
$4,380.74
$52,568.84
Member Services Specialist (MBSS)
2
$26.54
$2,122.95
$4,599.72
$55,196.61
3
$27.86
$2,229.09
$4,829.70
$57,956.37
4
$29.26
$2,340.53
$5,071.16
$60,853.89
5
$30.72
$2,457.59
$5,324.77
$63,897.23
RANGE 30RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Accounting Assistant (ACAS)
X
1
$27.90
$2,231.74
$4,835.44
$58,025.26
Administrative Assistant I (ADAS1)
2
$29.29
$2,343.36
$5,077.28
$60,927.37
Public Safety Records Clerk (PSRC)
3
$30.76
$2,460.50
$5,331.08
$63,972.99
4
$32.29
$2,583.56
$5,597.70
$67,172.45
5
$33.91
$2,712.71
$5,877.53
$70,530.33
RANGE 32RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Accounting Technician I (ACTC1)
X
1
$29.31
$2,344.73
$5,080.25
$60,962.96
Animal Shelter Coordinator (ANSC)
2
$30.77
$2,461.96
$5,334.24
$64,010.88
Community Service Program Coordinator (CSPCO)
3
$32.31
$2,585.06
$5,600.96
$67,211.49
Theater Services Coordinator (TSCO)
4
$33.93
$2,714.34
$5,881.07
$70,572.80
5
$35.63
$2,850.02
$6,175.05
$74,100.59
RANGE 34RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Administrative Assistant II (ADAS2)
X
1
$30.79
$2,463.46
$5,337.49
$64,049.91
Building Permit Technician I (BPT1)
2
$32.33
$2,586.60
$5,604.31
$67,251.67
3
$33.95
$2,715.93
$5,884.51
$70,614.13
4
$35.65
$2,851.74
$6,178.78
$74,145.35
5
$37.43
$2,994.32
$6,487.69
$77,852.23
RANGE 35RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Community Development Technician (CDTC)
X
1
$31.56
$2,525.01
$5,470.85
$65,650.21
Engineering Technician I (ENGT)
2
$33.14
$2,651.29
$5,744.46
$68,933.46
GIS Technician I (GIST)
3
$34.80
$2,783.84
$6,031.65
$72,379.75
4
$36.54
$2,923.05
$6,333.28
$75,999.35
5
$38.37
$3,069.20
$6,649.94
$79,799.22
RANGE 36RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Accounting Technician 11 (ACTC2)
X
1
$32.35
$2,588.15
$5,607.65
$67,291.84
Community Services Analyst (CSAN)
2
$33.97
$2,717.56
$5,888.05
$70,656.62
Property Technician (PRPT)
3
$35.67
$2,853.42
$6,182.41
$74,188.97
Technical Director (TECH)
4
$37.45
$2,996.13
$6,491.61
$77,899.28
5
$39.32
$3,145.90
$6,816.11
$81,793.28
RANGE 38RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Communications Specialist (COMS)
X
1
$33.99
$2,719.20
$5,891.59
$70,699.08
2
$35.69
$2,855.14
$6,186.15
$74,233.75
3
$37.47
$2,997.89
$6,495.43
$77,945.21
4
$39.35
$3,147.79
$6,820.22
$81,842.65
5
$41.31
$3,305.16
$7,161.17
$85,934.08
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Employees' Association (RPEA)
RANGE 39RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Building Permit Technician II (BPT2)
X
1
$34.84
$2,787.15
$6,038.82
$72,465.85
Engineering Technician II (EGT2)
2
$36.58
$2,926.50
$6,340.74
$76,088.90
GISTTechnician II (GIST2)
3
$38.41
$3,072.82
$6,657.78
$79,893.34
Information Systems Technician I (IST1)
4
$40.33
$3,226.48
$6,990.70
$83,888.36
5
$42.35
$3,387.81
$7,340.26
$88,083.13
RANGE 41RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Crime Analyst (CRA)
X
1
$36.60
$2,928.26
$6,344.57
$76,134.83
Fire Inspector (FINS)
2
$38.43
$3,074.68
$6,661.80
$79,941.57
3
$40.36
$3,228.42
$6,994.91
$83,938.87
4
$42.37
$3,389.80
$7,344.57
$88,134.79
5
$44.49
$3,559.31
$7,711.83
$92,541.93
RANGE 42RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Assistant Planner (PLNR1)
X
1
$37.52
$3,001.47
$6,503.18
$78,038.20
Building Inspector I (BINS)
2
$39.39
$3,151.55
$6,828.35
$81,940.22
Code Compliance Officer I (CCO)
3
$41.36
$3,309.13
$7,169.78
$86,037.39
Public Works Inspector I (PWIN)
4
$43.43
$3,474.57
$7,528.24
$90,338.92
5
$45.60
$3,648.27
$7,904.59
$94,855.13
RANGE 43RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Community Engagement Coordinator (CMNG)
X
1
$38.46
$3,076.49
$6,665.72
$79,988.64
Information Systems Technician 11 (IST2)
2
$40.38
$3,230.32
$6,999.02
$83,988.24
3
$42.40
$3,391.83
$7,348.97
$88,187.60
4
$44.52
$3,561.42
$7,716.42
$92,597.02
5
$46.74
$3,739.50
$8,102.24
$97,226.88
RANGE 44RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Animal Shelter Supervisor (ALSS)
X
1
$39.42
$3,153.40
$6,832.37
$81,988.43
Community Services Supervisor (CSSV)
2
$41.39
$3,311.07
$7,173.99
$86,087.92
Homeless Services Coordinator (HSCO)
3
$43.46
$3,476.65
$7,532.74
$90,392.89
Management Analyst I (MANA1)
4
$45.63
$3,650.48
$7,909.38
$94,912.53
Property and Records Supervisor (PARS)
5
$47.91
$3,832.97
$8,304.77
$99,657.19
RANGE 46RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Building Inspector 11 (BINS2)
X
1
$41.41
$3,313.06
$7,178.30
$86,139.57
Code Compliance Officer 11 (CCO2)
2
$43.48
$3,478.72
$7,537.24
$90,446.84
Environmental Coordinator (EVC)
3
$45.66
$3,652.65
$7,914.07
$94,968.78
Public Works Inspector 11 (PWIN2)
4
$47.94
$3,835.26
$8,309.74
$99,716.88
5
$50.34
$4,027.02
$8,725.22
$104,702.60
RANGE 47RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Accountant (ACCT)
X
1
$42.45
$3,395.89
$7,357.77
$88,293.21
Purchasing Agent (PAGT)
2
$44.57
$3,565.66
$7,725.60
$92,707.23
3
$46.80
$3,743.95
$8,111.90
$97,342.82
4
$49.14
$3,931.17
$8,517.53
$102,210.31
5
$51.60
$4,127.69
$8,943.34
$107,320.02
RANGE 48RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Associate Planner (PLNR2)
X
1
$43.51
$3,480.76
$7,541.64
$90,499.65
2
$45.69
$3,654.81
$7,918.75
$95,025.04
3
$47.97
$3,837.56
$8,314.71
$99,776.56
4
$50.37
$4,029.45
$8,730.48
$104,765.74
5
$52.89
$4,230.92
$9,167.00
$110,004.03
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Employees' Association (RPEA)
RANGE 50RP
CLASS STEP
Hourly
Biweekly
Monthly
Annually
Assistant Engineer (ASEN)
X 1
$45.71
$3,656.97
$7,923.44
$95,081.29
Management Analyst II (MANA2)
2
$48.00
$3,839.86
$8,319.69
$99,836.26
Project Coodinator (PROJC)
3
$50.40
$4,031.84
$8,735.65
$104,827.75
Senior Building Inspector (SBIN)
4
$52.92
$4,233.44
$9,172.46
$110,069.47
Senior Code Compliance Officer (SCCO)
5
$55.56
$4,445.11
$9,631.08
$115,572.94
Senior Public Works Inspector (SRPW)
RANGE 51RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Information Systems Analyst (ISAN)
X
1
$46.86
$3,748.41
$8,121.57
$97,458.78
Senior Accountant (SRAC)
2
$49.20
$3,935.85
$8,527.67
$102,332.00
Senior Geographic Info System (GIS) Analyst (SGIA)
3
$51.66
$4,132.64
$8,954.05
$107,448.60
4
$54.24
$4,339.28
$9,401.77
$112,821.20
5
$56.95
$4,556.20
$9,871.77
$118,461.29
RANGE 52RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Sustainability Manager (SUST)
X
1
$48.03
$3,842.11
$8,324.57
$99,894.81
2
$50.43
$4,034.22
$8,740.81
$104,889.73
3
$52.95
$4,235.96
$9,177.91
$110,134.90
4
$55.60
$4,447.72
$9,636.72
$115,640.66
5
$58.38
$4,670.12
$10,118.59
$121,423.11
RANGE 54RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Project Manager (PMCD)
X
1
$50.46
$4,036.65
$8,746.07
$104,952.87
Senior Planner (SRPL)
2
$52.98
$4,238.47
$9,183.36
$110,200.34
3
$55.63
$4,450.37
$9,642.46
$115,709.55
4
$58.41
$4,672.90
$10,124.62
$121,495.43
5
$61.33
$4,906.56
$10,630.88
$127,570.61
RANGE 56RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Associate Engineer (CIVE)
X
1
$53.01
$4,240.99
$9,188.81
$110,265.77
Senior Public Works Analyst (SPWA)
2
$55.66
$4,453.02
$9,648.20
$115,778.44
3
$58.45
$4,675.68
$10,130.65
$121,567.76
4
$61.37
$4,909.48
$10,637.20
$127,646.38
5
$64.44
$5,154.93
$11,169.01
$134,028.06
RANGE 58RP
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Code Compliance Program Manager (CCPM)
X
1
$55.70
$4,455.67
$9,653.94
$115,847.31
Senior Engineer (SRENG)
2
$58.48
$4,678.46
$10,136.67
$121,640.07
3
$61.40
$4,912.39
$10,643.51
$127,722.13
4
$64.48
$5,158.02
$11,175.70
$134,108.42
5
$67.70
$5,415.92
$11,734.49
$140,813.84
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Service Employees' International Union (SEIU) Local 1021- Maintenance Workers
RANGE 23SE
STEP
Hourly
Biweekly
Monthly
Annually
Custodian (CUST)
1
$23.19
$1,854.87
$4,018.89
$48,226.62
2
$24.35
$1,947.61
$4,219.83
$50,637.94
3
$25.56
$2,044.99
$4,430.82
$53,169.84
4
$26.84
$2,147.24
$4,652.36
$55,828.34
5
$28.18
$2,254.61
$4,884.98
$58,619.75
RANGE 24SE
STEP
Hourly
Biweekly
Monthly
Annually
Landscape Maintenance Worker (LMW)
1
$23.77
$1,901.24
$4,119.36
$49,432.29
2
$25.01
$2,000.88
$4,335.25
$52,022.97
3
$26.26
$2,100.96
$4,552.09
$54,625.04
4
$27.57
$2,205.98
$4,779.63
$57,355.55
5
$28.95
$2,316.29
$5,018.63
$60,223.60
RANGE 26SE
STEP
Hourly
Biweekly
Monthly
Annually
Utilities Service Representative (USR)
1
$25.03
$2,002.11
$4,337.90
$52,054.81
2
$26.28
$2,102.19
$4,554.74
$54,656.87
3
$27.59
$2,207.29
$4,782.47
$57,389.65
4
$28.97
$2,317.65
$5,021.57
$60,258.84
5
$30.42
$2,433.55
$5,272.70
$63,272.41
RANGE 31SE
STEP
Hourly
Biweekly
Monthly
Annually
Parks Maintenance Worker I (PMW1)
1
$28.31
$2,265.18
$4,907.89
$58,894.73
Streets Maintenance Worker I (SMW1)
2
$29.73
$2,378.42
$5,153.25
$61,838.96
3
$31.22
$2,497.34
$5,410.91
$64,930.96
4
$32.78
$2,622.21
$5,681.46
$68,177.57
5
$34.42
$2,753.34
$5,965.56
$71,586.73
RANGE 33SE
STEP
Hourly
Biweekly
Monthly
Annually
Collection System Operator I (CSO1)
1
$29.75
$2,379.86
$5,156.37
$61,876.47
Facilities Maintenance Worker I (FMW1)
2
$31.24
$2,498.83
$5,414.13
$64,969.61
Maintenance Worker I (MW1)
3
$32.80
$2,623.79
$5,684.87
$68,218.49
Water Distribution Operator I (WDO1)
4
$34.44
$2,755.00
$5,969.16
$71,629.92
Water System Operator I (WSO1)
5
$36.16
$2,892.72
$6,267.56
$75,210.74
RANGE 35SE
STEP
Hourly
Biweekly
Monthly
Annually
Parks Maintenance Worker 11 (PMW2)
1
$31.25
$2,500.32
$5,417.35
$65,008.25
Streets Maintenance Worker 11 (SMW2)
2
$32.82
$2,625.36
$5,688.28
$68,259.41
3
$34.46
$2,756.61
$5,972.67
$71,671.98
4
$36.18
$2,894.47
$6,271.35
$75,256.22
5
$37.99
$3,039.19
$6,584.91
$79,018.91
RANGE 37SE
STEP
Hourly
Biweekly
Monthly
Annually
Collection System Operator II (CSO2)
1
$32.84
$2,626.89
$5,691.60
$68,299.20
Facilities Maintenance Worker II (FMW2)
2
$34.48
$2,758.28
$5,976.27
$71,715.19
Maintenance Worker II (MW2)
3
$36.20
$2,896.17
$6,275.05
$75,300.54
Water Distribution Operator 11 (WDO2)
4
$38.01
$3,040.98
$6,588.79
$79,065.51
Water System Operator II (WSO2)
5
$39.91
$3,193.05
$6,918.27
$83,019.18
RANGE 39SE
STEP
Hourly
Biweekly
Monthly
Annually
Irrigation Maintenance Technician (IMT)
1
$34.50
$2,759.89
$5,979.77
$71,757.24
Parks Maintenance Worker III (PMW3)
2
$36.22
$2,897.88
$6,278.74
$75,344.88
Streets Maintenance Worker III (SMW3)
3
$38.03
$3,042.77
$6,592.68
$79,112.11
4
$39.94
$3,194.93
$6,922.34
$83,068.08
5
$41.93
$3,354.69
$7,268.48
$87,221.81
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Service Employees' International Union (SEIU) Local 1021- Maintenance Workers
RANGE 40SE
STEP
Hourly
Biweekly
Monthly
Annually
Fleet Mechanic (FMEC)
1
$35.36
$2,828.89
$6,129.26
$73,551.06
2
$37.13
$2,970.33
$6,435.71
$77,228.50
3
$38.99
$3,118.85
$6,757.51
$81,090.09
4
$40.94
$3,274.81
$7,095.41
$85,144.95
5
$42.98
$3,438.54
$7,450.18
$89,402.13
RANGE 41SE
STEP
Hourly
Biweekly
Monthly
Annually
Collection System Operator III (CSO3)
1
$36.25
$2,899.63
$6,282.53
$75,390.34
Facilities Maintenance Worker III (FMW3)
2
$38.06
$3,044.61
$6,596.66
$79,159.87
Water Distribution Operator III (WDO3)
3
$39.96
$3,196.85
$6,926.51
$83,118.09
Water System Operator III (WSO3)
4
$41.96
$3,356.65
$7,272.75
$87,272.98
5
$44.06
$3,524.50
$7,636.42
$91,637.01
RANGE 42SE
STEP
Hourly
Biweekly
Monthly
Annually
Arborist (ARB)
1
$37.15
$2,972.12
$6,439.59
$77,275.12
Utility Maintenance Mechanic (UMM)
2
$39.01
$3,120.73
$6,761.58
$81,138.98
3
$40.96
$3,276.77
$7,099.68
$85,196.10
4
$43.01
$3,440.60
$7,454.63
$89,455.55
5
$45.16
$3,612.60
$7,827.30
$93,927.60
RANGE 44SE
STEP
Hourly
Biweekly
Monthly
Annually
Instrumentation Technician (INST)
1
$39.03
$3,122.57
$6,765.56
$81,186.72
2
$40.98
$3,278.70
$7,103.84
$85,246.11
3
$43.03
$3,442.65
$7,459.08
$89,508.98
4
$45.18
$3,614.79
$7,832.04
$93,984.44
5
$47.44
$3,795.49
$8,223.56
$98,682.70
RANGE 45SE
STEP
Hourly
Biweekly
Monthly
Annually
Parks Maintenance Supervisor (PMS)
1
$40.01
$3,200.65
$6,934.75
$83,216.98
Streets Maintenance Supervisor (SMS)
2
$42.01
$3,360.68
$7,281.46
$87,377.56
3
$44.11
$3,528.70
$7,645.51
$91,746.14
4
$46.31
$3,705.16
$8,027.85
$96,334.14
5
$48.63
$3,890.41
$8,429.22
$101,150.63
RANGE 46SE
STEP
Hourly
Biweekly
Monthly
Annually
Collection System Supervisor (CSS)
1
$41.01
$3,280.66
$7,108.11
$85,297.27
Facilities Maintenance Supervisor (FMS)
2
$43.06
$3,444.71
$7,463.53
$89,562.41
Fleet Services Supervisor (FSS)
3
$45.21
$3,616.93
$7,836.68
$94,040.14
Water Distribution Supervisor (WDS)
4
$47.47
$3,797.76
$8,228.48
$98,741.81
Water System Supervisor (WSS)
5
$49.85
$3,987.65
$8,639.90
$103,678.77
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Public Safety Officers' Association (RPPSOA)
RANGE 26PS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Officer Trainee (PSOT)
S
5
$31.32
$2,505.42
$5,428.42
$65,141.04
RANGE 32PS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Community Services Officer (CSO)
S-CSO
1
$29.88
$2,390.37
$5,179.14
$62,149.65
2
$31.37
$2,509.88
$5,438.08
$65,256.90
3
$32.94
$2,635.38
$5,709.98
$68,519.80
4
$34.59
$2,767.18
$5,995.55
$71,946.55
5
$36.32
$2,905.50
$6,295.25
$75,543.01
RANGE 34PS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Dispatcher I (PSD)
XD
1
$32.64
$2,611.38
$5,657.99
$67,895.89
2
$34.27
$2,741.92
$5,940.82
$71,289.89
3
$35.99
$2,879.01
$6,237.86
$74,854.26
4
$37.79
$3,022.98
$6,549.79
$78,597.52
5
$39.68
$3,174.11
$6,877.25
$82,526.97
RANGE 34HP
CLASS
STEP
Hourly
PT Public Safety Dispatcher I (PTD) - Hourly
XD
1
$32.64
2
$34.27
3
$35.99
4
$37.79
5
$39.68
RANGE 38PS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Dispatcher II (PSD2)
XD
1
$36.03
$2,882.47
$6,245.36
$74,944.31
2
$37.83
$3,026.59
$6,557.60
$78,691.22
3
$39.72
$3,177.91
$6,885.46
$82,625.55
4
$41.71
$3,336.81
$7,229.75
$86,757.01
5
$43.80
$3,503.62
$7,591.18
$91,094.12
RANGE 38HP
CLASS
STEP
Hourly
PT Public Safety Dispatcher II (PTD2) - Hourly
XD
1
$36.03
2
$37.83
3
$39.72
4
$41.71
5
$43.80
RANGE 46PS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Communications Supervisor
XD
1
$43.90
$3,512.00
$7,609.33
$91,311.95
(PSCS)
2
$46.10
$3,687.61
$7,989.82
$95,877.85
3
$48.40
$3,871.97
$8,389.28
$100,671.31
4
$50.82
$4,065.56
$8,808.71
$105,704.51
5
$53.36
$4,268.83
$9,249.14
$110,989.63
RANGE 48PS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Officer I (PS01)
S
1
$43.51
$3,480.92
$7,541.99
$90,503.89
2
$45.69
$3,654.97
$7,919.09
$95,029.13
3
$47.97
$3,837.73
$8,315.08
$99,781.01
4
$50.37
$4,029.63
$8,730.86
$104,770.36
5
$52.89
$4,231.12
$9,167.44
$110,009.24
6
$55.53
$4,442.68
$9,625.81
$115,509.69
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Public Safety Officers' Association (RPPSOA)
RANGE 49PS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Officer II (PSO2)
S
1
$44.60
$3,567.94
$7,730.54
$92,766.51
2
$46.83
$3,746.35
$8,117.09
$97,405.08
3
$49.17
$3,933.66
$8,522.92
$102,275.09
4
$51.63
$4,130.38
$8,949.15
$107,389.81
5
$54.21
$4,336.88
$9,396.57
$112,758.86
6
$56.92
$4,553.72
$9,866.40
$118,396.76
RANGE 49APS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Officer III (PSO3)
S
1
$46.16
$3,692.85
$8,001.17
$96,013.99
2
$48.47
$3,877.46
$8,401.17
$100,814.08
3
$50.89
$4,071.36
$8,821.27
$105,855.26
4
$53.44
$4,274.94
$9,262.37
$111,148.39
5
$56.11
$4,488.67
$9,725.46
$116,705.51
6
$58.91
$4,713.12
$10,211.76
$122,541.08
RANGE 49BPS
CLASS
STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Officer IV (PSO4)
S
1
$48.47
$3,877.46
$8,401.17
$100,814.08
2
$50.89
$4,071.36
$8,821.27
$105,855.26
3
$53.44
$4,274.94
$9,262.37
$111,148.39
4
$56.11
$4,488.67
$9,725.46
$116,705.51
5
$58.91
$4,713.12
$10,211.76
$122,541.08
6
$61.86
$4,948.78
$10,722.37
$128,668.38
RANGE 48F
CLASS
STEP
"Hourly
Biweekly
Monthly
Annually
Fire Public Safety Officer I (FPSO1)
S
1
$30.15
$3,385.84
$7,335.98
$88,031.75
2
$31.65
$3,555.13
$7,702.78
$92,433.41
3
$33.24
$3,732.90
$8,087.96
$97,055.48
4
$34.90
$3,919.56
$8,492.38
$101,908.55
5
$36.64
$4,115.55
$8,917.03
$107,004.31
6
$38.48
$4,321.33
$9,362.88
$112,354.55
RANGE 49F
CLASS
STEP
"Hourly
Biweekly
Monthly
Annually
Fire Public Safety Officer II (FPSO2)
S
1
$30.90
$3,470.48
$7,519.38
$90,232.58
2
$32.45
$3,644.02
$7,895.37
$94,744.44
3
$34.07
$3,826.21
$8,290.12
$99,481.42
4
$35.77
$4,017.56
$8,704.70
$104,456.45
5
$37.56
$4,218.42
$9,139.91
$109,678.86
6
$39.44
$4,429.34
$9,596.89
$115,162.72
RANGE 49AF
CLASS
STEP
"Hourly
Biweekly
Monthly
Annually
Fire Public Safety Officer III (FPSO3)
S
1
$31.98
$3,591.98
$7,782.61
$93,391.35
2
$33.58
$3,771.55
$8,171.70
$98,060.34
3
$35.26
$3,960.15
$8,580.32
$102,963.82
4
$37.02
$4,158.17
$9,009.36
$108,112.36
5
$38.88
$4,366.06
$9,459.81
$113,517.68
6
$40.82
$4,584.38
$9,932.82
$119,193.86
RANGE 49BF
CLASS
STEP
"Hourly
Biweekly
Monthly
Annually
Fire Public Safety Officer IV (FPSO4)
S
1
$33.58
$3,771.55
$8,171.70
$98,060.34
2
$35.26
$3,960.15
$8,580.32
$102,963.82
3
$37.02
$4,158.17
$9,009.36
$108,112.36
4
$38.88
$4,366.06
$9,459.81
$113,517.68
5
$40.82
$4,584.38
$9,932.82
$119,193.86
6
$42.86
$4,813.61
$10,429.48
$125,153.79
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Rohnert Park Public Safety Officers' Association (RPPSOA)
RANGE 57PS
CLASS STEP
Hourly
Biweekly
Monthly
Annually
Public Safety Sergeant (PSGT)
S 1
$54.34
$4,347.22
$9,418.97
$113,027.68
2
$57.06
$4,564.57
$9,889.90
$118,678.84
3
$59.91
$4,792.82
$10,384.44
$124,613.25
4
$62.91
$5,032.42
$10,903.58
$130,843.00
5
$66.05
$5,284.08
$11,448.85
$137,386.19
6
$69.35
$5,548.26
$12,021.24
$144,254.83
7
$72.86
$5,828.53
$12,628.49
$151,541.89
RANGE 57F
CLASS STEP
"Hourly
Biweekly
Monthly
Annually
Fire Assignment Sergeant (FSGT)
S 1
$37.65
$4,228.47
$9,161.69
$109,940.32
2
$39.53
$4,439.89
$9,619.76
$115,437.11
3
$41.51
$4,661.90
$10,100.79
$121,209.43
4
$43.58
$4,894.96
$10,605.75
$127,269.00
5
$45.76
$5,139.75
$11,136.12
$133,633.47
6
$48.05
$5,396.71
$11,692.88
$140,314.50
"Hourly rate based on 2,920 hours annually
7
$50.48
$5,669.33
$12,283.54
$147,402.50
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Miscellaneous Part -Time Hourly Positions
RANGE H66 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
PT Animal Shelter Assistant (ASA) $18.00 $18.50 $19.00 $19.50 $20.00 $20.50 $21.00
PT Box Office Assistant (PTBA)
PT Choreographer (PTCH)
PT Community Services Leader (PTCSL)
PT Facility Attendant (PTFA)
PT Lifeguard (PTLC)
PT Musician (PTMU)
PT Senior Community Services Leader (PTSCSL)
PT Senior Facility Attendant (PTSFA)
PT Senior Lifeguard (PTSRL)
PT Senior Swim Instructor (PTSIL)
PT Swim Instructor (PTIL)
PT Theatre Technician I (PTT1)
RANGE H67 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
PT Administrative Intern (PTAI)
PT Arts Center House Manager (PTHM)
PT Community Services Coordinator (PTCSC)
PT Custodian (PTC)
PT Lead Animal Shelter Assistant (LASA)
PT Lead Custodian (PTCL)
PT Music Director/Conductor (PTMD)
PT Office Assistant (PT01)
PT Pool Manager (PTPMGR)
PT Seasonal Maintenance Assistant (SMA)
PT Senior Office Assistant (PT02)
PT Stage Manager (PTSM)
PT Theatre Marketing Specialist (PTTM)
PT Theatre Technician II (PTT2)
RANGE H68
PT Information Systems Assistant (PTIS)
MISCELLANEOUS RANGE M12
PT Temporary Employee (PTTE)
$21.00 $21.50 $22.00 $22.50 $23.00 $23.50 $24.00
STEP 1 STEP 2 STEP 3
$30.00 $30.50 $31.00
HOURLY RANGE
$18.00 - $99.00
INCENTIVES Amount/Percentage
Holidays (City observed) Overtime (1.5) for all hours worked
Shift Differential $1/hour extra for hours worked between 9:30 p.m. and 7:00 a.m.
CITY OF ROHNERT PARK - PAY RATES AND RANGES
Pensionable Stipends by Unit
All Units Amount/Percentage
Acting Pay 5% - 10%
*Longevity 2%- 10%
***Supervisory Pay 5%
By Employment Contract Amount/Percentage
Management Allowance (City Manager) $600/month
POST Certification Pay (Director of Public Safety) - Executive 10%
***Uniform Allowance (Director of Public Safety) $1,080/year
Confidential Amount/Percentage
Bilingual $100/month
Educational Incentive - BA/BS, MA/MS $50/month
Rohnert Park Employees' Association (RPEA) Amount/Percentage
Bilingual $100/month
Educational Incentive - MA/MS $50/month
Rohnert Park Public Safety Managers' Association (RPPSMA) Amount/Percentage
*In -District (non -pensionable) $150/month
POST Certification Pay (Commanders) - Supervisory 7.0%
POST Certification Pay (Commanders) - Management 8.5%
***Uniform Allowance $1,080/year
Rohnert Park Public Safety Officers' Association (RPPSOA) Amount/Percentage
Acting Supervisor/Watch Commander 5% - 15%
Acting Commander
Bilingual
Canine Handler
Detective
Field Training Officer
Non -Sworn Training Officer
Motorcycle Duty
**Intermediate POST Certification
**Advanced POST Certification
**Intermediate Dispatcher POST Certification
**Advanced Dispatcher POST Certification
**POST Supervisory Certification (Sergeant)
POST Field Evidence Tech Certification (CSO)
Shift Differential
Special/Extra Assignments
***Uniform Allowance
10% - 15%
$175/month
3.0%
5.0%
5.0%
5.0%
5.0%
4.5%
7.0%
2.5%
5.0%
9.0%
2.5%
5.0%
5.0%
$1,080/year (sworn); $540/year (CSO)
Service Employees' International Union (SEIU) Amount/Percentage
*Certification and License Program - Level 1 2.6%
*Certification and License Program - Level II
4.5%
*Certification and License Program - Level III
6.0%
Bilingual
$100/month
Educational Incentive Pay - Level I
$75/month
Educational Incentive Pay - Level II
$100/month
Educational Incentive Pay - Level III
$135/month
Certified Playground Inspector
1.2%
OSHA Certified Trainer
1.2%
Pool Operator
1.2%
Water Distribution 1 or higher
1.2%
Water Treatment 1 or higher
1.2%
*Inactive stipend; closed to new ees; **Only one POST stipend paid per ee; ***Only pensionable for classic PERS members
Exhibit E
Authorized Positions
Adopted
Budget
Council
Budget
Actual Budget
Changes
Adopted
Amended
Department/Position
FY 23/24
FY 23/24
FY 24/25
FY 24/25
FY 24/25
ADMINISTRATION
City Manager
1.00
1.00
0.00
1.00
1.00
Assistant City Manager
1.00
1.00
0.00
1.00
1.00
City Clerk
1.00
1.00
0.00
1.00
1.00
Administrative Assistant
1.00
1.00
0.00
1.00
1.00
Assistant City Clerk
1.00
1.00
0.00
1.00
1.00
Management Analyst 1/II
1.00
1.00
0.00
1.00
1.00
Office Assistant
1.00
1.00
0.00
1.00
1.00
Senior Analyst
2.00
2.00
0.00
2.00
2.00
Total
9.00
9.00
0.00
9.00
9.00
FINANCE
Finance Director
1.00
1.00
0.00
1.00
1.00
Accountant
2.00
2.00
0.00
2.00
2.00
Accounting Assistant
1.00
1.00
0.00
1.00
1.00
Accounting Supervisor
2.00
2.00
0.00
2.00
2.00
Accounting Technician 1/11
2.00
2.00
0.00
2.00
2.00
Accounting Technician 1/11
3.00
3.00
0.00
3.00
3.00
Finance Manager
1.00
1.00
0.00
1.00
1.00
Purchasing Agent
1.00
1.00
0.00
1.00
1.00
Senior Accountant
1.00
1.00
0.00
1.00
1.00
Senior Accounting Technician
1.00
1.00
0.00
1.00
1.00
Senior Analyst
1.00
1.00
0.00
1.00
1.00
Total
16.00
16.00
0.00
16.00
16.00
HUMAN RESOURCES
Human Resources Director
1.00
1.00
0.00
1.00
1.00
Accounting Technician 1/11
1.00
1.00
0.00
1.00
1.00
ERP Analyst
1.00
1.00
0.00
1.00
1.00
HR Technician
3.00
3.00
0.00
3.00
3.00
Senior Accounting Technician
1.00
1.00
0.00
1.00
1.00
Senior Human Resources Analyst
1.00
1.00
0.00
1.00
1.00
Total
8.00
8.00
0.00
8.00
8.00
Exhibit E
Authorized Positions
Adopted
Budget
Council
Budget
Actual Budget
Changes
Adopted
Amended
Department/Position
FY 23/24
FY 23/24
FY 24/25
FY 24/25
FY 24/25
INFORMATION SYSTEMS
Information Operations Manager
1.00
1.00
0.00
1.00
1.00
Information Systems Analyst
2.00
2.00
0.00
2.00
2.00
Information Systems Technician
1.00
1.00
0.00
1.00
1.00
Total
4.00
4.00
0.00
4.00
4.00
CASINO MITIGATION
Arborist
0.00
0.00
1.00
1.00
1.00
Assistant Engineer
0.00
0.00
0.00
0.00
0.00
Associate Engineer
0.00
0.00
0.00
0.00
0.00
Code Compliance Officer
0.00
0.00
0.00
0.00
0.00
Code Compliance Program Manager
1.00
1.00
0.00
1.00
1.00
Community Services Officer
1.00
1.00
0.00
1.00
1.00
Crime Analyst
1.00
1.00
0.00
1.00
1.00
Environmental Coordinator
0.00
0.00
0.00
0.00
0.00
Landscape Maintenance Worker
1.00
1.00
3.00
4.00
4.00
Maintenance Worker 1/II
0.00
0.00
1.00
1.00
1.00
Office Assistant
0.00
0.00
0.00
0.00
0.00
Parks Maintenance Worker
0.00
0.00
3.00
3.00
3.00
Parks Maintenance Supervisor
0.00
0.00
1.00
1.00
1.00
Project Manager
0.00
0.00
0.00
0.00
0.00
Public Safety Officer
6.00
6.00
0.00
6.00
6.00
Public Safety Records Clerk
0.00
0.00
0.00
0.00
0.00
Public Works Operations Manager Gen Svs
0.00
0.00
0.00
0.00
0.00
Senior Analyst
0.00
0.00
0.00
0.00
0.00
Senior Code Compliance Officer
0.00
0.00
0.00
0.00
0.00
Sergeant
0.00
0.00
0.00
0.00
0.00
Streets Maintenance Worker
0.00
0.00
6.00
6.00
6.00
Total
10.00
10.00
15.00
25.00
25.00
Exhibit E
Authorized Positions
Adopted
Budget
Council
Budget
Actual Budget
Changes
Adopted
Amended
Department/Position
FY 23/24
FY 23/24
FY 24/25
FY 24/25
FY 24/25
PUBLIC SAFETY
Director of Public Safety
1.00
1.00
0.00
1.00
1.00
Administrative Assistant
2.00
2.00
0.00
2.00
2.00
Civilian Fire Marshal
1.00
1.00
0.00
1.00
1.00
Communications Supervisor
2.00
2.00
0.00
2.00
2.00
Community Engagement Coordinator
1.00
1.00
0.00
1.00
1.00
Community Services Officer
2.00
2.00
0.00
2.00
2.00
Deputy Chief
2.00
2.00
0.00
2.00
2.00
Fire Inspector
1.00
1.00
0.00
1.00
1.00
Lieutenant
5.00
5.00
0.00
5.00
5.00
Management Analyst 1
1.00
1.00
0.00
1.00
1.00
Property Technician
2.00
2.00
0.00
2.00
2.00
Property and Records Supervisor
1.00
1.00
0.00
1.00
1.00
Public Safety Dispatcher
10.00
10.00
0.00
10.00
10.00
Public Safety Officer
48.00
48.00
0.00
48.00
48.00
Public Safety Records Clerk
4.00
4.00
0.00
4.00
4.00
Sergeant
12.00
12.00
0.00
12.00
12.00
Support Services Manager
1.00
1.00
0.00
1.00
1.00
Total
96.00
96.00
0.00
96.00
96.00
Exhibit E
Authorized Positions
Department/Position
Adopted
Budget
FY 23/24
DEVELOPMENT SERVICES
Director of Development Services
1.00
Administrative Assistant
1.00
Assistant Planner
1.00
Building Division Manager/Building Official
1.00
Building Inspector
1.00
Building Permit Technician
2.00
Code Compliance Officer
2.00
Community Development Technician
1.00
Deputy City Enginer
1.00
Engineering Tech 1/II
1.00
GIS Technician 1/11
1.00
Homeless Services Coordinator
1.00
Housing Manager
1.00
Management Analyst
1.00
Office Assistant
1.00
Planning Manager
1.00
Senior Building Inspector
1.00
Senior GIS Analyst
1.00
Senior Planner
1.00
Senior Public Works Inspector
1.00
Total
22.00
Budget
Council
Actual Budget
Changes
Adopted
Amended
FY 23/24
FY 24/25
FY 24/25
FY 24/25
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
2.00
0.00
2.00
2.00
2.00
0.00
2.00
2.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
22.00
0.00
22.00
22.00
Exhibit E
Authorized Positions
Department/Position
Adopted
Budget
FY 23/24
PUBLIC WORKS
Director of Public Works
1.00
Administrative Assistant
1.00
Arborist
1.00
Associate Engineer
1.00
Capital Improvement Plan Program Manager
1.00
Custodian
2.00
Environmental Coordinator
1.00
Facilities Maintenance Supervisor
0.00
Facilities Maintenance Worker
4.00
Landscape Maintenance Worker
5.00
Maintenance Worker 1/II
1.00
Management Analyst
1.00
Parks Irrigation Maintenance Technician
1.00
Parks Maintenance Supervisor
1.00
Parks Maintenance Worker
3.00
Project Coordinator
2.00
Project Manager
0.00
Public Works Inspector
1.00
Public Works Operations Manager Gen Svs
1.00
Senior Analyst - Public Works
1.00
Senior Engineer
1.00
Streets Maintenance Supervisor
0.00
Streets Maintenance Worker
6.00
Streets/Facilities Maintenance Supervisor
1.00
Sustainability Manager
1.00
Total
38.00
FLEET SERVICES
Fleet Services Supervisor
Fleet Mechanic
Total
1.00
1.00
Budget
Council
Actual Budget
Changes
Adopted
Amended
FY 23/24
FY 24/25
FY 24/25
FY 24/25
1.00
0.00
1.00
1.00
1.00
0.00
1.00
2.00
1.00
(1.00)
0.00
0.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
2.00
0.00
2.00
2.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
3.00
0.00
3.00
3.00
5.00
(3.00)
2.00
2.00
1.00
(1.00)
0.00
0.00
1.00
0.00
1.00
0.00
1.00
0.00
1.00
1.00
1.00
(1.00)
0.00
0.00
3.00
(3.00)
0.00
0.00
2.00
0.00
2.00
2.00
0.00
0.00
0.00
0.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
6.00
(6.00)
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
1.00
1.00
38.00
(15.00)
23.00
23.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
2.00 2.00 0.00 2.00 2.00
Exhibit E
Authorized Positions
Department/Position
Adopted
Budget
FY 23/24
WATER
Director of Public Works
0.00
Director of Development Services
0.00
Director of Finance
0.00
Accountant
0.00
Accounting Assistant
0.00
Accounting Services Supervisor
0.00
Accounting Supervisor
0.00
Accounting Technician 1/11
0.00
Accounting Technician 1/11
0.00
Administrative Assistant
0.00
Arborist
0.00
Assistant Planner
0.00
Capital Improvement Plan Program Manager
0.00
Collection System Operator
0.00
Custodian
0.00
Engineering Tech 1/II
0.00
Environmental Coordinator
0.00
ERP Analyst
0.00
Facilities Maintenance Worker
0.00
Finance Manager
0.00
GIS Analyst
0.00
GIS Technician
0.00
GIS Techniican 1/II
0.00
Instrumentation Tech
0.00
Landscape Maintenance Worker
0.00
Maintenance Worker 1/II
1.00
Management Analyst
1.00
Office Assistant
0.00
Project Coordinator
0.00
Project Manager
1.00
Public Works Inspector
0.00
Public Works Operations Manager Gen Svs
0.00
Public Works Operations Manager Utilities
0.00
Purchasing Agent
0.00
Senior Accountant
0.00
Senior Accounting Technician
0.00
Senior Analyst
0.00
Senior Engineer
0.00
Streets Maintenance Worker
0.00
Utilities Maintenance Mechanic
1.00
Utility Services Representative
1.00
Water Distribution Operator
4.00
Water Distribution Supervisor
1.00
Water System Operator
2.00
Water System Supervisor
1.00
Total
13.00
Budget
Council
Actual Budget
Changes
Adopted
Amended
FY 23/24
FY 24/25
FY 24/25
FY 24/25
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
1.00
1.00
0.00
0.00
0.00
0.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
(1.00)
0.00
0.00
1.00
0.00
1.00
1.00
4.00
0.00
4.00
4.00
1.00
0.00
1.00
1.00
2.00
0.00
2.00
2.00
1.00
0.00
1.00
1.00
13.00
0.00
13.00
13.00
Exhibit E
Authorized Positions
Department/Position
Adopted
Budget
FY 23/24
SEWER
Director of Public Works
0.00
Director of Development Services
0.00
Director of Finance
0.00
Accountant
0.00
Accounting Assistant
0.00
Accounting Services Supervisor
0.00
Accounting Supervisor
0.00
Accounting Technician 1/11
0.00
Accounting Technician 1/11
0.00
Administrative Assistant
0.00
Capital Improvement Plan Program Manager
0.00
Collection System Operator
4.00
Collection System Supervisor
1.00
Custodian
0.00
Engineering Tech 1/II
0.00
Environmental Coordinator
0.00
ERP Analyst
0.00
Facilities Maintenance Worker
0.00
Finance Manager
0.00
GIS Analyst
0.00
GIS Technician
0.00
GIS Technician 1/II
0.00
Instrumentation Tech
1.00
Maintenance Worker 1/II
0.00
Management Analyst
0.00
Project Coordinator
0.00
Project Manager
0.00
Public Works Inspector
0.00
Public Works Operations Manager Gen Svs
0.00
Public Works Operations Manager Utilities
1.00
Pump Mechanic
0.00
Purchasing Agent
0.00
Senior Accountant
0.00
Senior Accounting Technician
0.00
Senior Analyst
0.00
Senior Engineer
0.00
Streets Maintenance Worker
0.00
Utility Maintenance Mechanic
0.00
Utility Services Representative
1.00
Water Distribution Operator
0.00
Water Distribution Supervisor
0.00
Total
8.00
RECYCLED WATER
Director of Public Works
Director of Public Works and Community Servii
Public Works Operations Manager Utilities
Pump Mechanic
Senior Analyst
Management Analyst
Budget
Council
Actual Budget
Changes
Adopted
Amended
FY 23/24
FY 24/25
FY 24/25
FY 24/25
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4.00
0.00
4.00
4.00
1.00
0.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
(1.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
8.00
0.00
8.00
8.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Exhibit E
Authorized Positions
Adopted Budget Council
Budget Actual Budget Changes Adopted Amended
Department/Position FY 23/24 FY 23/24 FY 24/25 FY 24/25 FY 24/25
Environmental Coordinator 0.00 0.00 0.00 0.00 0.00
Total 0.00 0.00 0.00 0.00 0.00
Exhibit E
Authorized Positions
Adopted
Budget
Council
Budget
Actual Budget
Changes
Adopted
Amended
Department/Position
FY 23/24
FY 23/24
FY 24/25
FY 24/25
FY 24/25
GOLF COURSE
Public Works Operations Manager Gen Svs
0.00
0.00
0.00
0.00
0.00
Total
0.00
0.00
0.00
0.00
0.00
COMMUNITY SERVICES
Administrative Assistant
1.00
1.00
0.00
1.00
1.00
Community Services Program Coordinator
1.00
2.00
0.00
2.00
2.00
Community Services Program Supervisor
2.00
2.00
0.00
2.00
2.00
Director of Community Services
1.00
1.00
0.00
1.00
1.00
Management Analyst
1.00
1.00
0.00
1.00
1.00
Member Services Specialist
1.00
1.00
0.00
1.00
1.00
Performing Arts Center Manager
1.00
1.00
0.00
1.00
1.00
Recreation Manager
1.00
1.00
0.00
1.00
1.00
Technical Director
1.00
1.00
0.00
1.00
1.00
Theatre Services Coordinator
1.00
1.00
0.00
1.00
1.00
Total
11.00
12.00
0.00
12.00
12.00
ANIMAL SERVICES
Animal Shelter Supervisor
1.00
1.00
0.00
1.00
1.00
Animal Shelter Coordinator
1.00
1.00
0.00
1.00
1.00
Animal Health Technician
1.00
1.00
0.00
1.00
1.00
Total
3.00
3.00
0.00
3.00
3.00
GRAND TOTAL
240.00
241.00
0.00
241.00
241.00
1) Seasonal and part time employees' FTEs are based on projected hours to be worked which is budgetarily tied to cost rather than
allocated position and can vary. City Manager is authorized to add and delete temporary part-time job classifications and
administrative downgrades of regular permanent positions to existing lower level job classifications as needed to meet the needs of
the City, so long as the changes do not exceed the limits of the adopted budget; therefore, the seasonal and part-time employees have
been eliminated from the position count.
Public Works Department: Maintenance Worker Allocation was erroneously reported in FY 23124 as 2.0; should have been 1.0.
Corrected with this Position Allocation List.
Note: Position funding may be distributed between departments (general fund and restricted). All positions are listed in their "home"
department.
t LI\f!T !'i#
Mission Statement
t "We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
October 8, 2024
Department:
Public Works
Submitted By:
Vanessa Garrett, Director of Public Works
Prepared By:
Eydie Tacata, Senior Public Works Analyst
Agenda Title:
Adopting Resolution Authorizing: 1) Drop Mobility California LLC, DBA
Drop Mobility to Operate Shared Electric Bicycles within Rohnert Park; 2)
Approving Revocable License Agreement between City and Drop Mobility; 3)
Authorizing City Manager to Execute All Documents, Including Permits,
Necessary to Implement the Bikeshare Pilot Program; and 4) Waive All
Permitting Fees for the Installation of Hubs and Operations for the Bikeshare
Pilot Program
RECOMMENDED ACTION:
Adopt Resolution Authorizing the following:
1) Drop Mobility California LLC, DBA Drop Mobility to Operate Shared Electric Bicycles
within Rohnert Park;
2) Approving a Revocable License Agreement between City and Drop Mobility;
3) Authorizing City Manager or Designee to Execute All Documents, Including Permits,
Necessary to Implement the Bikeshare Pilot Program; and
4) Waive All Permitting Fees for the Installation of Hubs and Operations for the Bikeshare Pilot
Program
BACKGROUND:
MTC Provides Grant for Redwood Bikeshare Program in Sonoma and Marin Counties
In 2018, the Metropolitan Transportation Commission ("MTC") awarded the Sonoma County
Transportation Authority ("SCTA"") and Transportation Authority of Marin ("TAM") a grant of
$826,000 for initial capital costs of a regional bike share program. SCTA and TAM worked with
interested agencies along the Sonoma-Marin Area Rail Transit ("SMART") corridor to
competitively procure a shared micromobility vendor for the planning and operation of a 3-year bike
share pilot program in Marin and Sonoma counties. The system was to include 300 electric -assist
bicycles ("e-bikes") and about 75 parking hubs with wayfinding and advertising signage. In early
2020, Gotcha Mobility was selected as the bike share vendor, and SCTA executed a contract with
the company. In 2021, Gotcha Mobility was purchased by Bolt Mobility. In May 2021, the Rohnert
4891-2265-0587 v1
Park City Council adopted Resolution No. 2021-054 authorizing City to enter into a Coordination
Agreement with Bolt Mobility, SCTA, and the other participating agencies for the bike share
program; authorizing Bolt Mobility to operate shared e-bikes in Rohnert Park; and to waive fees for
permits related to implementing bike share. However, shortly thereafter, Bolt Mobility ceased
operations. SCTA terminated its agreement with Bolt in 2022.
In June 2023, SCTA released an updated Request for Proposals for a new bike share vendor. Four
proposals were received in August 2023, and an evaluation panel comprised of SCTA, TAM, MTC,
SMART, City of Santa Rosa, and City of San Rafael selected Drop Mobility for a bike share
contract. In December 2023, SCTA and Drop Mobility entered into the Program Agreement
(Attachment I of Exhibit A to Resolution) for the planning, launch and operation of a 2-year bike
share pilot program in Sonoma and Marin Counties for the amount of $820,000.
Drop Mobility and Agency Partners Prepare for Fall 2024 Launch of Redwood Bikeshare
Program
Since the beginning of 2024, Drop Mobility, SCTA and TAM have met with a working group of
participating agency partners to pick up where the previous vendor left off in 2022. The working
group — comprised of representatives from the Cities of Rohnert Park, Santa Rosa, Cotati, Petaluma,
Novato, San Rafael, Larkspur, and transportation agencies SMART and Golden Gate Bridge
Highway & Transportation District — has approved the regional bike share service area, which was
developed from previous research, market analysis, and public and stakeholder input. (A map of the
regional program is shown in Attachment A to Staff Report.) Drop Mobility has procured equipment
including e-bikes and racks (design shown in Attachment B to Staff Report), established a warehouse
in Rohnert Park, and has also hired local operations staff for the Redwood Bikeshare Program.
Drop Mobility and the participating agencies are now finalizing sites for bike share parking hubs to
be located on properties and rights -of -way controlled by the participating agencies. In Rohnert Park,
four locations within City limits are identified for initial bike share hub sites: Alicia Park, Sonoma
State University, SOMO Village, and the Rohnert Park SMART Station. (Nearby, the City of Cotati
has approved bikeshare hubs at the Cotati SMART Station, La Plaza Park, and the southeast corner
of East Cotati Avenue and LaSalle Street.) Currently, the City only has site control over one
location: Alicia Park. City staff has prepared a concrete pad in Alicia Park on which Drop Mobility
can install bike racks, a hub and related signage. Drop Mobility is separately coordinating with other
property owners in Rohnert Park to locate additional bike racks, hubs and related signage.
Drop Mobility is also preparing the bike share app software and information databases, as well as an
outreach and marketing campaign using the pilot program system branding of "Redwood
Bikeshare", which was vetted by the bikeshare working group. A soft launch of the system is
targeted for Fall 2024. Below is a snapshot of the bikes that will be placed throughout the counties:
4891-2265-0587 v1
Ripdwmd
ANALYSIS:
Resolution Authorizes Bikeshare Operations, Revocable License Agreement with Drop
Mobility, Permit Approvals and Fee Waivers to Implement the Redwood Bikeshare Program
Under the Program Agreement with SCTA, Drop Mobility is responsible for all customer service,
technology, rebalancing, maintenance, charging, and other tasks to operate and maintain the bike
share system. During the two-year pilot program, Drop Mobility will receive 90% of the revenue
from ridership fees, as well as sponsorships if any, with Sonoma County Transportation Authority
(SCTA) and Transportation Authority of Marin (TAM) receiving the remaining 10% for program
administration. While Drop Mobility will operate the Redwood Bikeshare Program under the terms
of the Program Agreement with SCTA, City staff recommends that the City Council also authorize
the operation of the bike share program within the Rohnert Park City limits consistent with the 2021
City Council resolution for the initial bike share vendor. The attached resolution (Attachment C)
authorizes Drop Mobility to operate a bike share program in Rohnert Park on City controlled
property for a 24-month term.
The resolution also includes the approval of a Revocable License Agreement between City and Drop
Mobility ("License Agreement"), attached as Exhibit A to the Resolution. The License Agreement,
among other things (i) establishes the City property ("Premises") on which Drop Mobility will
install the bike racks, parking hub and related equipment and property, (ii) permits access to the
Premises by Drop Mobility through certain portions of the Property ("Access Areas"), (iii) describes
the equipment, such as bike racks, that will be located on the Premises by Drop Mobility, (iv)
describes the insurance requirements applicable to Drop Mobility, and (v) creates indemnification
obligations of Drop Mobility in favor of City with respect to the Redwood Bikeshare Program.
Once bike share operations begin, electronic data will be collected and analyzed through Drop
Mobility's database. This information will be used for system management and to revise parking if
necessary, which may include adjusting the number of racks or hub locations. The License
Agreement can be amended in the future for additional or revised bike hub locations as the demand
for bike share evolves during the pilot program and beyond, should the program be extended.
The resolution also authorizes the City Manager or designee to approve documents and permits
needed to implement the bike share program. Such documents and permits will include the License
Agreement and future amendments if any, encroachment permits for work in the City right-of-way if
4891-2265-0587 v1
needed for additional bikeshare parking and planning permits for bike share hubs on private property
(for example, SOMO Village). Lastly, the attached resolution waives the fees for permits related to
the Redwood Bikeshare Program implementation, such as those permits listed above. This waiver
only applies to the site on public property (Alicia Park), and does no include any other sites within
the city limits at this time.
Benefits of the Redwood Bikeshare Program
Redwood Bikeshare will operate on a Hub -to -Hub model where trips must start and end at
predetermined hub locations within the system area, which spans between Santa Rosa at the
system's north end, down to Larkspur at the southern end. Seventy-five parking hubs will be
strategically placed at SMART Train stations and near key locations such as Sonoma State
University and Santa Rosa Junior College, ensuring convenient access to e-bikes.
Users can reserve, unlock, and pay for e-bikes using a smartphone app. Rides are priced at $0.25 per
minute with an additional $1 unlock fee. Membership options are available for frequent users,
including a monthly plan, a three-month plan, and an annual plan, each offering 30 minutes of free
riding daily. Lower -fee memberships will be available for users receiving SNAP benefits or those
with a Medicare card.
The bike share program will increase mobility and connectivity for commuters using SMART who
then need to get to nearby destinations; expand the reach of fixed -route bus services such as Sonoma
County Transit or Golden Gate Transit; and provide a convenient, user-friendly alternative to cars
for running errands around town. The bike share program has the potential of attracting new riders
by reducing common barriers to entry for new bicyclists, such as storing and maintaining their own
bicycles. Further, as bike share hubs are set up in popular destinations for shopping and services, the
program may also encourage utilitarian bicycle use by those who bike mostly for recreation.
If successful, the bike share system will help achieve a meaningful mode shift from single -
occupancy vehicle use to alternative transportation, which is important to reducing traffic
congestion, vehicle -miles traveled ("VMT"), and greenhouse gas emissions ("GHG"), which are
specific goals in the Climate Change Element in the Rohnert Park General Plan and which is
supported by the Rohnert Park City Council. Bike share is also specifically cited in the policies of
the Circulation Element policies in the draft 2040 Rohnert Park General Plan as a shared mobility
option that shall be supported by the City.
ENVIRONMENTAL ANALYSIS:
The Redwood Bikeshare Program is categorically exempt under the California Environmental
Quality Act (CEQA), pursuant to CEQA Guidelines Section 15304, Minor Alterations to Land
subsections (a), (f) and (h) as well as Section 15301 Existing Facilities subsection (e), of the
California Code of Regulations Title 14, Chapter 3.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
City Council action to allow Drop Mobility to operate bike share in Rohnert Park and locate a bike
share hub in Alicia Park aligns with the Council's broad goal of "Complete General Plan and
Integrate Climate Change." The placement of the bike share hub in Alicia Park also addresses the
Council goal of "Explore and Provide Equitable Service and Resources Available to All
4891-2265-0587 v1
Neighborhoods," as it provides low-cost transportation easily accessible in the oldest neighborhood
in Rohnert Park.
OPTIONS CONSIDERED:
(1) Approve Resolution Authorizing: 1) Drop Mobility California LLC, DBA Drop Mobility to
Operate Shared Electric Bicycles within Rohnert Park; 2) Approving Revocable License
Agreement between City and Drop Mobility; 3) Authorizing City Manager or Designee to
Execute All Documents, Including Permits, Necessary To Implement The Bikeshare Pilot
Program; and 4)Waive All Permitting Fees For The Installation Of Hubs And Operations For
The Bikeshare Pilot Program. This option is recommended by staff. By adopting the
Resolution, the City of Rohnert Park will be part of the first regional bike share network in
the North Bay Area, and join other Greater Bay Area communities in expanding bike share
as a viable alternate form of transportation.
(2) Do not approve resolution and direct staff to return with other options. City Council
may identify aspects of the proposed action that it would like City staff to study further and
return to Council with alternate recommendations.
FISCAL IMPACT/FUNDING SOURCE:
The Redwood Bikeshare Program is funded through a grant from MTC that was awarded to SCTA
and TAM. City is not contributing any funding toward systems, capital costs of e-bikes, racks,
signage, software, rebalancing equipment or vehicles, nor toward the operational costs such as Drop
Mobility staff. However, the City did establish a Bikeshare Implementation Project (CIP2203), with
a budget of $50,000, which was included in the FY 2021-22 Capital Improvements Plan Budget
approved by Resolution No. 2021-134. Included in the budget were projected expenses for City
staff time to participate in program planning and launch, construction costs to prepare bike parking
hubs, and City staff costs for site review and permitting (i.e. permit fee costs). The funding source
for CIP2203 is Measure M Transportation funds.
Department Head Approval Date: 09/22/24
Finance Approval Date: 09/19/24
City Attorney Approval Date: 08/23/24
City Manager Approval Date: 10/02/24
Attachments:
1. Regional Bikeshare System Map
2. Bikeshare Parking Hub Rack Design
3. Resolution Authorizing: 1) Drop Mobility California LLC, DBA Drop Mobility to
Operate Shared Electric Bicycles within Rohnert Park; 2) Approving Revocable License
Agreement between City and Drop Mobility; 3) Authorizing City Manager or Designee
to Execute All Documents, Including Permits, Necessary To Implement The Bikeshare
4891-2265-0587 v1
Pilot Program; and 4)Waive All Permitting Fees For The Installation Of Hubs And
Operations For The Bikeshare Pilot Program.
a. Exhibit A to Resolution: Revocable License
i. Attachment I to Exhibit A to Resolution: Program Agreement between
SCTA and Drop Mobility
ii. Attachment 2 to Exhibit A to Resolution: Property
iii. Attachment 3 to Exhibit A to Resolution: Premises and Access Areas
iv. Attachment 4: Equipment
v. Attachment 5: Insurance
4891-2265-0587 v1
ATTACHMENT A to Staff Report:
Regional Bikeshare System Map
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ATTACHMENT B to Staff Report:
Bikeshare Parking Hub Racks
5-Ring Rack
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RESOLUTION NO. 2024-091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING: 1) DROP MOBILITY CALIFORNIA LLC TO OPERATE
SHARED ELECTRIC BICYCLES WITHIN ROHNERT PARK; 2) APPROVING
REVOCABLE LICENSE AGREEMENT BETWEEN CITY OF ROHNERT PARK
AND DROP MOBILITY CALIFORNIA LLC; 3) AUTHORIZING CITY MANAGER
TO EXECUTE ALL DOCUMENTS, INCLUDING PERMITS, NECESSARY TO
IMPLEMENT THE BIKESHARE PILOT PROGRAM; AND WAIVE ALL
PERMITTING FEES FOR THE INSTALLATION OF HUBS AND OPERATIONS
FOR THE BIKESHARE PILOT PROGRAM
WHEREAS, the City of Rohnert Park supports bikeshare programs to encourage the
shift from single occupancy vehicles to shared transportation systems, increase health of the
community, decrease greenhouse gas emissions and reduce traffic congestion; and
WHEREAS, the Sonoma County Transportation Authority ("SCTA") and
Transportation Authority of Marin ("TAM") jointly applied for a grant from the Metropolitan
Transportation Authority ("MTC") through the Bikeshare Capital Program, and in 2018, were
awarded a $826,000 grant for the implementation of a bikeshare pilot program in Sonoma and
Marin counties; and
WHEREAS, SCTA, TAM and agencies interested in participating in the bikeshare pilot
program including the Cities of Rohnert Park, Santa Rosa, Cotati, Petaluma, Novato, San Rafael,
Larkspur, and transportation agencies SMART and Golden Gate Bridge Highway &
Transportation District conducted a competitive procurement to select a bikeshare program
vendor in 2023; and
WHEREAS, Drop Mobility was selected as the bikeshare program vendor, and SCTA
entered into an agreement ("Program Agreement") with Drop Mobility for the planning, launch
and operation of a 2-year bike share pilot program in Sonoma and Marin counties; and
WHEREAS, in preparation of a launch of the bikeshare pilot program in Fall 2024, Drop
Mobility has procured equipment including e-bikes and racks, hired local operations staff,
prepared the bikeshare app software, planned outreach and marketing for the program, and is
finalizing sites for bikeshare parking hubs; and
WHEREAS, four locations for bikeshare parking hubs are identified within City limits,
including Alicia Park, which is property under City control; and
WHEREAS, City desires to facilitate the bikeshare program for the benefit of the
community and to achieve City Council goals related to climate change and set forth in the
current General Plan and draft 2040 Rohnert Park General Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the above recitals are true and correct and material to this Resolution.
NOW, THEREFORE, BE IT FURTHER RESOLVED as follows:
1. Drop Mobility is authorized to operate shared electric bicycles on City rights -of -way as
part of a two-year bikeshare pilot program in accordance with a Program Agreement
between SCTA and Drop Mobility, dated December 11, 2023.
2. The Revocable License Agreement between the City of Rohnert Park and Drop Mobility
California LLC, attached hereto as Exhibit A, is hereby approved and the City Manager
hereby authorized to execute the Revocable License Agreement.
3. The City Manager or her designee is hereby authorized to execute all documents,
including permits, necessary to implement bikeshare pilot program.
4. All permitting fees for installation of hubs and operations during the pilot period are
hereby waived.
DULY AND REGULARLY ADOPTED this 8th day of October 2024.
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
ELWARD: RODRIGUEZ: SANBORN: GIUDICE: ADAMS:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Resolution 2024-091
Page 2 of 3
Exhibit A to Resolution:
Revocable License Agreement Between the City of Rohnert Park
and Drop Mobility California LLC, DBA Drop Mobility
Resolution 2024-XXX
EXHIBIT A TO RESOLUTION
REVOCABLE LICENSE AGREEMENT
This Revocable License Agreement ("Agreement") is entered into as of ,
2024 ("Reference Date"), by and between the CITY OF ROHNERT PARK, a municipal
corporation ("City"), and DROP MOBILITY CALIFORNIA LLC ("Licensee").
RECITALS
A. Licensee and the Sonoma County Transportation Authority are parties to that certain
Agreement for Professional Services, dated December 11, 2023 ("Program
Agreement") (Attachment 1) pursuant to which Licensee agreed to operate a bike share
pilot program in Sonoma County and Marin County, including within the boundaries of
City.
B. City finds that there is a public benefit in providing a bike sharing system to and for the
benefit of the community.
C. Licensee is a duly qualified and licensed shared micromobility operator, experienced in
the operations of bike share micromobility systems, including rental, repair, marketing,
customer service, and related services.
D. Licensee seeks to install, operate, and maintain within City modular bicycle racks, a bike
hub for locking and storing Class I Electric Bicycles, and related informational signage
and instructions for bike usage.
E. City is the owner of the land located at site at 291 Santa Alicia Drive, Rohnert Park,
California, 94928 (APN #143-061-016), ("Property"), and shown on Attachment 2.
F. Licensee seeks to locate the modular bicycle rack(s), the bike hub for locking and storing
Class I Electric Bicycles, and the related informational signage and instructions for bike
usage (collectively, "Permitted Uses") on a portion of the Property.
G. City is willing to grant a license to Licensee over the portion of the Property described in
Attachment 3 ("Premises") for the Permitted Uses, including ingress and egress over
those portions of the Property shown on Attachment 3 ("Access Areas"), subject to the
terms and conditions contained in this Agreement.
AGREEMENT
In recognition of the foregoing, which are incorporated herein by reference, and for good
and valuable consideration, the receipt and sufficiency of which is acknowledged, the parties
agree as follows:
Grant of License
City grants to Licensee, subject to the terms and conditions of this Agreement, a
revocable, non-exclusive license to use the Premises solely for the Permitted Uses,
4864-9207-4714 v2
EXHIBIT A TO RESOLUTION
together with rights of ingress and egress over the Access Areas. In connection with the
Permitted Uses, Licensee may install on the Premises equipment and property required
for the Permitted Uses, as further described in Attachment 4 (Equipment and Property).
2. Nonexclusive License
The license in favor of Licensee pursuant to this Agreement is non-exclusive meaning
that City and the public shall retain the right to use the Property and the Premises in the
manner used by each of them prior to the Reference Date and the granting of the license
to Licensee.
3. City Rights/Encumbrances
This Agreement and the license granted hereby is made subject and subordinate to:
a. the prior and continuing rights of City to use all or any of the Property to perform
any duties and obligations that City considers necessary or appropriate related to its
ownership of the Property, as such may exist now or in the future; and
b. all licenses, easements, restrictions, conditions, covenants, encumbrances, liens,
and claims of title which may affect Property now or in the future.
4. Term of Agreement
The term of this Agreement shall commence following the non -appealable approval of
this Agreement by the City Council of City and shall terminate on June 30, 2027
("Expiration Date"), unless terminated earlier, as described below.
a. Either party may terminate this Agreement prior to the Expiration Date by giving
not less ninety (90) days' written notice to the other party, which notice shall state
the termination date of the Agreement.
b. If, following the Reference Date, City elects to obtain exclusive possession of all
or a portion of the Premises or to place further restrictions on Licensee's use of
the Premises, City shall deliver to Licensee not less than thirty (30) days' written
notice, which notice shall (i) state the date Licensee must vacate all or a portion of
the Premises, (ii) if the notice only applies to vacation of a portion of the
Premises, include a depiction of the relevant portion to be vacated, and/or (iii)
describe the additional restrictions that shall apply to Licensee, the Premises or
any portion of the Premises. Thereafter, this Agreement shall be modified as
described above and continue in full force and effect as modified.
If Licensee defaults under this Agreement and fails to correct such default within
thirty (30) days after receipt of written notice from City to Licensee regarding the
default, this Agreement shall automatically terminate, unless the 30-day cure
period is extended by City in writing.
4864-9207-4714 v2 2
EXHIBIT A TO RESOLUTION
5. Licensee Obligations _
Pursuant to this Agreement and in furtherance of the bike share program, Licensee agrees
to install, operate, and maintain bicycle racks, bike hubs for Class 1 Electric Bicycles and
related informational signage and instructions for bike usage and otherwise carry out the
Permitted Uses on the Premises. As further consideration for this Agreement, Licensee
acknowledges and agrees to undertake each of the following:
a. Licensee shall be solely responsible for providing, installing and paying for any
and all utilities required for the Permitted Uses, and acknowledge that no utilities
are being provided, installed or paid for by City in connection with this
Agreement, the license granted hereby and the Permitted Uses.
b. Access to the Premises by Licensee shall only be by public streets or over and
through the Access Areas shown on Attachment 3.
On or prior to the Expiration Date or any earlier termination of this Agreement,
Licensee, at its sole cost and expense, shall remove any improvements, property
or equipment placed on the Premises, restore the Premises to its original
condition, and cease all further use of the Premises as provided herein. Should
Licensee fail to restore the Premises to a condition satisfactory to City within 90
days of the Expiration Date or any earlier termination of this Agreement, City
may, at Licensee's sole cost and expense, perform such restoration and surrender
work or cause such work to be performed. Thereafter, upon demand by City,
Licensee shall immediately reimburse City for all direct and indirect costs
associated with such restoration and surrender work.
6. Hazardous Materials
No hazardous materials of any sort shall be used, handled or brought onto the Premises or
the Property by Licensee at any time.
7. Assumption of Risk
Licensee shall assume all risk of damage to any of its property or equipment, including,
without limitation, its bicycles, bicycle racks, docking equipment, electrical equipment or
signage, wherever located and regardless of the cause of any damage thereto; provided,
however, such assumption of risk by Licensee shall not include any damage caused by
the gross negligence and/or willful misconduct of City, its agents or employees.
8. Indemnification
Licensee shall indemnify, defend (with counsel reasonably acceptable to City and paid
for by Licensee), hold harmless and release City and its elected and appointed officials,
officers, agents, and employees (collectively, "City Parties") from and against any
actions, claims, damages, liabilities, disabilities, or expenses, including, without
limitation, loss of or damage to property, injuries to or death of any person (including, but
not limited to, the property and employees of each party), and for damage or claims
4864-9207-4714 Q
EXHIBIT A TO RESOLUTION
resulting from hazardous materials placed on or about the Premises or Property by
Licensee or any of its agents, employees, contractors, subcontractors, or invitees
(collectively, "Licensee Parties"), that may be asserted by any person or entity and that
arises out of, pertains to, or relates in any way to Licensee's or any Licensee Parties'
performance under this Agreement. Licensee agrees to provide a complete defense for
any claim or action brought against City or any City Parties based upon a claim relating
to Licensee's or any Licensee Parties performance under this Agreement. Licensee's
obligations under this Section 8 shall apply whether or not there is concurrent or
contributory negligence on the part of City's or any of the City Parties. This
indemnification obligation is not limited in any way by the amount or type of damages or
compensation payable to or for Licensee or any of the Licensee Parties under workers'
compensation acts, disability benefits acts, or other employee benefit acts.
9. Insurance
Licensee agrees to obtain and maintain in full force and effect during the term of this
Agreement the insurance policies set forth in Attachment S (Insurance Requirements)
and made a part of this Agreement. All insurance policies shall be subject to approval by
City as to form and content. These insurance requirements are subject to amendment or
waiver if so approved by the City Manager of City. Licensee shall provide to City
certificates of insurance evidencing Licensee's receipt of each policy described on
Attachment 5, and agrees to provide City with copies of the required policies upon
request.
10. Notices
All notices required or permitted to be given under this Agreement shall be in writing and
mailed postage prepaid by certified or registered mail, return receipt requested, or by
personal delivery or by overnight courier, to the appropriate address indicated below or at
such other place or places as either City or Licensee may, from time to time, respectively,
designate in a written notice given to the other. Notices shall be deemed sufficiently
served four (4) days after the date of mailing by certified or registered mail, one (1) day
after mailing by overnight courier, or upon personal delivery.
To Licensee: Drop Mobility California LLC
548 Market Street, PMB 64073
San Francisco, CA 94104
Attn:
To Licensor: City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94931
Attn: City Manager
Day-to-day, non -material communications to City regarding this Agreement
should be directed to:
4864-9207-4714 v2 4
EXHIBIT A TO RESOLUTION
Eydie Tacata, Senior Public Works Analyst
City of Rohnert Park
600 Enterprise Drive
Rohnert Park, CA 94931
11. Successors and Assigns
Licensee shall not assign or sublet, in whole or in part, any rights or obligations that are
the subject of this Agreement, or permit any other person, firm, or corporation, to use, in
whole or in part, any of the rights or privileges granted pursuant to this Agreement,
without first obtaining the written consent of City.
12. No Waiver
No waiver of any default or breach of any covenant of this Agreement by either party
shall be implied from any omission by either party to take action on account of such
default if such default persists or is repeated, and no express waiver shall affect any
default other than the default specified in the waiver, and then the waiver shall be
operative only for the time and to the extent stated. Waivers of any covenant, term, or
condition by either parry shall not be construed as a waiver of any subsequent breach of
the same covenant, term, or condition. The consent or approval by either party to or of
any act by either party requiring further consent or approval shall not be deemed to waive
or render unnecessary their consent or approval to or of any subsequent similar acts.
13. Severability
Each provision of this Agreement is intended to be severable. If any provision shall be
determined by a court of competent jurisdiction to be illegal or invalid for any reason
whatsoever, such provision shall be severed from this Agreement and shall not affect the
validity of the remainder of this Agreement.
14. Attorneys' Fees
If any legal proceeding should be instituted by either of the parties to enforce the terms of
this Agreement or to determine the rights of the parties under this Agreement, the
prevailing party in the proceeding shall receive, in addition to all court costs, reasonable
attorneys' fees.
15. Governing Law
The rights and liability of the parties under this Agreement shall be interpreted in
accordance with the laws of the State of California.
16. Counterparts
This Agreement may be executed in counterparts, each of which shall be deemed an
original but both of which together shall constitute one and the same agreement.
4864-9207-4714 Q 5
EXHIBIT A TO RESOLUTION
IN WITNESS WHEREOF, the parties have executed this License as of the day and year first
above written by their duly authorized representatives.
CITY OF ROHNERT PARK, a municipal DROP MOBILITY CALIFORNIA, LLC, a
corporation California limited liability company
I0
By:
Name
City Manager
Date
I0
4864-9207-4714 v2 6
Name
Title
Date:
Name
Title
Date:
EXHIBIT A TO RESOLUTION
ATTACHMENT A
Program Agreement
[to be attached]
Attachment A
4864-9207-4714 v2
EXHIBIT A TO RESOLUTION
ATTACHMENT B
Property
[to be attached]
Attachment B
4864-9207-4714 v2
EXHIBIT A TO RESOLUTION
ATTACHMENT B-1
Premises and Access Areas
[to be attached]
Attachment B - 1
4864-9207-4714 v2
EXHIBIT A TO RESOLUTION
ATTACHMENT C
Equipment and Property
[to be attached]
Attachment C
4864-9207-4714 v2
EXHIBIT A TO RESOLUTION
ATTACHMENT D
Insurance Requirements
[to be attached]
Attachment D
4864-9207-4714 v2
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
AGREEMENT FOR PROFESSIONAL SERVICES
This agreement ("Agreement"), dated as of _ _Dec. 11, 2023 _ ("Effective Date") is by and
between the Sonoma County Transportation Authority, a political subdivision of the State of California
(hereinafter "SCTA"), and Drop Mobility California LLC D/B/A: Drop Mobility (hereinafter "Contractor").
RECITALS
WHEREAS, Contractor represents that it is a duly qualified and licensed shared micromobility
operator, experienced in the operations of bike share micromobility systems, including rental, repair,
marketing, customer service, and related services; and
WHEREAS, in the judgment of the SCTA, it is necessary and desirable to employ the services of
for providing all aspects of bike sharing micromobility operations through the Sonoma and Marin
Regional Bike Share Micromobility Program.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants
contained herein, the parties hereto agree as follows:
AGREEMENT
I. Scope of Services.
1.1 Contractor's Specified Services. Contractor shall perform the services described in Exhibit "A,"
attached hereto and incorporated herein by this reference (hereinafter "Scope of Work"), and
within the times or by the dates provided for in Exhibit "A" and pursuant to Article 7, Prosecution of
Work. In the event of a conflict between the body of this Agreement and Exhibit "A", the provisions
in the body of this Agreement shall control.
1.2 Cooperation With SCTA and TAM. Contractor shall cooperate with SCTA, TAM and their staff in
the performance of all work hereunder.
1.3 Performance Standard. Contractor shall perform all work hereunder in a manner consistent
with the level of competency and standard of care normally observed by a person practicing in
Contractor's profession. SCTA has relied upon the professional ability and training of Contractor as a
material inducement to enter into this Agreement. Contractor hereby agrees to provide all services
under this Agreement in accordance with generally accepted professional practices and standards of
care, as well as the requirements of applicable federal, state and local laws, it being understood that
acceptance of Contractor's work by SCTA shall not operate as a waiver or release. If SCTA
determines that any of Contractor's work is not in accordance with such level of competency and
standard of care, SCTA, in its sole discretion, shall have the right to do any or all of the following: (a)
require Contractor to meet with SCTA to review the quality of the work and resolve matters of
concern; (b) require Contractor to repeat the work at no additional charge until it is satisfactory; (c)
terminate this Agreement pursuant to the provisions of Article 4; or (d) pursue any and all other
remedies at law or in equity.
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1.4 Assigned_ Personnel.
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Contractor shall assign only competent personnel to perform work hereunder. In the event
that at any time SCTA, in its sole discretion, desires the removal of any person or persons
assigned by Contractor to perform work hereunder, Contractor shall remove such person or
persons immediately upon receiving written notice from SCTA.
Any and all persons identified in this Agreement or any exhibit hereto as the project
manager, project team, or other professional performing work hereunder are deemed by
SCTA to be key personnel whose services were a material inducement to SCTA to enter into
this Agreement, and without whose services SCTA would not have entered into this
Agreement. Contractor shall not remove, replace, substitute, or otherwise change any key
personnel without the prior written consent of SCTA. With respect to performance under
this Agreement, Consultant shall employ the following key personnel:
Qiming Weng, Chief Executive Officer
Dipesh Dar, Chief Operating Officer
Amber Wason, Contract and Launch Project Manager & VP, Business Development
Sean Burak, Ongoing Project Manager & Director, Operations
Dylan Baker, Manager, Regional Market Operations
Jake Welch, Manager, Customer Success
Jianling Weng, Manager, Customer Success
Constantine Nam, Head, Software Engineering
Isabel Meizoso, Outreach and Marketing.
In the event that any of Contractor's personnel assigned to perform services under this
Agreement become unavailable due to resignation, sickness or other factors outside of
Contractor's control, Contractor shall be responsible for timely provision of adequately
qualified replacements.
2. Payment.
For all services and incidental costs required hereunder, Contractor shall be paid a lump sum in
accordance with Exhibit "B," attached hereto and incorporated herein by this reference, regardless of
the number of hours or length of time necessary for Contractor to complete the services. Contractor
shall not be entitled to any additional payment for any expenses incurred in completion of the services.
Exhibit "B" includes a breakdown of costs used to derive the lump sum amount, including but not
limited to hourly rates, estimated travel expenses and other applicable rates.
Upon completion of the work, Contractor shall submit its bill[s] for payment in a form approved by
SCTA. Exhibit B includes a breakdown of costs used to derive the lump sum amount, including but not
limited to hourly rates, estimated travel expenses and other applicable rates.
Upon completion of the work, Contractor shall submit its bill[s] for payment in a form approved by
SCTA. The bill[s] shall identify the services completed and the amount charged.
Unless otherwise noted in this Agreement, payments shall be made within the normal course of SCTA
business after presentation of an invoice in a form approved by the SCTA for services performed.
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Payments shall be made only upon the satisfactory completion of the services as determined by the
SCTA.
Pursuant to California Revenue and Taxation code (R&TC) Section 18662, the SCTA shall withhold seven
percent of the income paid to Contractor for services performed within the State of California under this
agreement, for payment and reporting to the California Franchise Tax Board, if Contractor does not
qualify as: (1) a corporation with its principal place of business in California, (2) an LLC or Partnership
with a permanent place of business in California, (3) a corporation/LLC or Partnership qualified to do
business in California by the Secretary of State, or (4) an individual with a permanent residence in the
State of California.
If Contractor does not qualify, SCTA requires that a completed and signed Form 587 be provided
by the Contractor in order for payments to be made. If Contractor is qualified, then the SCTA
requires a completed Form 590. Forms 587 and 590 remain valid for the duration of the
Agreement provided there is no material change in facts. By signing either form, the Contractor
agrees to promptly notify the SCTA of any changes in the facts. Forms should be sent to the
SCTA pursuant to Article 12. To reduce the amount withheld, Contractor has the option to
provide SCTA with either a full or partial waiver from the State of California.
3. Term of Agreement. The term of this Agreement shall be from the Effective Date to June 30, 2027
unless terminated earlier in accordance with the provisions of Article 4 below.
4. Termination.
4.1 Termination Without Cause. Notwithstanding any other provision of this Agreement, at any
time and without cause, SCTA shall have the right, in its sole discretion, to terminate this Agreement
by giving 30 days written notice to Contractor.
4.2 Termination for Cause. Notwithstanding any other provision of this Agreement, should
Contractor fail to perform any of its obligations hereunder, within the time and in the manner
herein provided, or otherwise violate any of the terms of this Agreement, SCTA may terminate this
Agreement after giving sixty (60) days written notice of such termination, stating the reason for
termination and allowing sixty (60) days from the date of such notice to cure the issue ("Cure
Period"). If Contractor has not resolved the issues stated in the notice to cure during the Cure
Period, the SCTA may immediately terminate this Agreement.
4.3 Chanpe in Funding. Contractor understands and agrees that SCTA shall have the right to
terminate this Agreement immediately upon written notice to Contractor in the event that (1) any
state or federal agency or other funder reduces, withholds or terminates funding which the SCTA
anticipated using to pay Contractor for services provided under this Agreement or (2) SCTA has
exhausted all funds legally available for payments due under this Agreement.
4.4 Delivery of Work Product and Final Payment Upon Termination.
In the event of termination, Contractor, within 14 days following the date of termination, shall
deliver to SCTA all reports, original drawings, graphics, plans, studies, and other data or documents
developed exclusively for this contract, in whatever form or format, assembled or prepared by
Contractor or Contractor's subcontractors, consultants, and other agents in connection with this
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Agreement and shall submit to SCTA an invoice showing the services performed, hours worked, and
copies of receipts for reimbursable expenses up to the date of termination.
4.5 Payment Upon Termination. Upon termination of this Agreement by SCTA, Contractor shall be
entitled to receive as full payment for all services satisfactorily rendered and reimbursable expenses
properly incurred hereunder, an amount which bears the same ratio to the total payment specified
in the Agreement as the services satisfactorily rendered hereunder by Contractor bear to the total
services otherwise required to be performed for such total payment; provided, however, that if
services which have been satisfactorily rendered are to be paid on a per -hour or per -day basis,
Contractor shall be entitled to receive as full payment an amount equal to the number of hours or
days actually worked prior to the termination times the applicable hourly or daily rate; and further
provided, however, that if SCTA terminates the Agreement for cause pursuant to Section 4.2, SCTA
shall deduct from such amount the amount of damage, if any, sustained by SCTA by virtue of the
breach of the Agreement by Contractor.
4.6 Authority to Terminate. The Board of SCTA has the authority to terminate this Agreement on
behalf of the SCTA. In addition, the Executive Director of SCTA, in consultation with County Counsel,
shall have the authority to terminate this Agreement on behalf of the SCTA.
5. Indemnification. Contractor agrees to accept all responsibility for loss or damage to any person or
entity, including SCTA and TAM, and to indemnify, hold harmless, and release SCTA, TAM, MTC, and
all partner jurisdictions and properties (including their respective elected officials, officers, agents,
and employees) from and against any actions, claims, damages, liabilities, disabilities, or expenses,
that may be asserted by any person or entity, that arise out of, pertain to, or relate to Contractor's
or its agents', employees', contractors', subcontractors', or invitees' negligent performance under
this Agreement. Contractor agrees to provide a complete defense for any claim or action brought
against SCTA, TAM, MTC, all partner jurisdictions and properties based upon a claim relating to such
Contractor's or its agents', employees', contractors', subcontractors', or invitees' negligent
performance under this Agreement. Contractor's obligations under this Section apply whether or
not there is concurrent or contributory negligence on SCTA's, TAM's, MTC's, partner jurisdictions', or
partner properties' part, but to the extent required by law, excluding liability due to SCTA's, TAM's,
MTC's, partner jurisdictions', or partner properties' conduct. SCTA, TAM, MTC, partner jurisdictions,
and partner properties shall have the right to select its legal counsel at Contractor's expense, subject
to Contractor's approval, which shall not be unreasonably withheld. This indemnification obligation
is not limited in any way by any limitation on the amount or type of damages or compensation
payable to or for Contractor or its agents under workers' compensation acts, disability benefits acts,
or other employee benefit acts.
6. Insurance. With respect to performance of work under this Agreement, Contractor shall
maintain and shall require all of its subcontractors, consultants, and other agents to maintain,
insurance as described in Exhibit "D," which is attached hereto and incorporated herein by this
reference.
7. Prosecution of Work. The execution of this Agreement shall constitute Contractor's authority to
proceed immediately with the performance of this Agreement. Performance of the services
hereunder shall be completed within the time required herein, provided, however, that if the
performance is delayed by earthquake, flood, high water, or other Act of God or by strike, lockout,
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or similar labor disturbances, the time for Contractor's performance of this Agreement shall be
extended by a number of days equal to the number of days Contractor has been delayed.
8. Extra or Chan -Red Work. Extra or changed work or other changes to the Agreement may be
authorized only by written amendment to this Agreement, signed by both parties. Changes which
do not exceed the delegated signature authority of the Executive Director of SCTA may be executed
by the Executive Director in a form approved by County Counsel. The Board of Directors of SCTA
must authorize all other extra or changed work which exceeds the delegated signature authority of
the SCTA Executive Director. The parties expressly recognize that, pursuant to Sonoma County Code
Section 1-11, SCTA personnel are without authorization to order extra or changed work or waive
Agreement requirements. Failure of Contractor to secure such written authorization for extra or
changed work shall constitute a waiver of any and all right to adjustment in the Agreement price or
Agreement time due to such unauthorized work and thereafter Contractor shall be entitled to no
compensation whatsoever for the performance of such work. Contractor further expressly waives
any and all right or remedy by way of restitution and quantum meruit for any and all extra work
performed without such express and prior written authorization of the SCTA.
9. Representations of Contractor.
9.1 Standard of Care. SCTA has relied upon the professional ability and training of Contractor as
a material inducement to enter into this Agreement. Contractor hereby agrees that all its work
will be performed and that its operations shall be conducted in accordance with generally
accepted and applicable professional practices and standards as well as the requirements of
applicable federal, state and local laws, it being understood that acceptance of Contractor's
work by SCTA shall not operate as a waiver or release.
9.2 Status of Contractor. The parties intend that Contractor, in performing the services
specified herein, shall act as an independent contractor and shall control the work and the
manner in which it is performed. Contractor is not to be considered an agent or employee of
SCTA and is not entitled to participate in any pension plan, worker's compensation plan,
insurance, bonus, or similar benefits SCTA provides its employees. In the event SCTA exercises
its right to terminate this Agreement pursuant to Article 4, above, Contractor expressly agrees
that it shall have no recourse or right of appeal under rules, regulations, ordinances, or laws
applicable to employees.
9.3 No Suspension or Debarment. Contractor warrants that it is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in covered transactions by any federal department or agency. Contractor also
warrants that it is not suspended or debarred from receiving federal funds as listed in the List of
Parties Excluded from Federal Procurement or Non -procurement Programs issued by the
General Services Administration. If the Contractor becomes debarred, consultant has the
obligation to inform the SCTA.
9.4 Taxes. Contractor agrees to file federal and state tax returns and pay all applicable taxes on
amounts paid pursuant to this Agreement and shall be solely liable and responsible to pay such
taxes and other obligations, including, but not limited to, state and federal income and FICA
taxes. Contractor agrees to indemnify and hold SCTA harmless from any liability which it may
incur to the United States or to the State of California as a consequence of Contractor's failure
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to pay, when due, all such taxes and obligations. In case SCTA is audited for compliance
regarding any withholding or other applicable taxes, Contractor agrees to furnish SCTA with
proof of payment of taxes on these earnings.
9.5 Representation, Warranty and Responsibility as to Data Security. Contractor shall preserve,
and shall ensure that its sub -cons or vendors preserve, the confidentiality, integrity, and
availability of data with administrative, technical and physical measures that conform to
generally recognized industry standards and best practices that the selected firm then applies to
its own processing environment. Contractor shall adhere to the data privacy and security
requirements are described in Exhibit C.
9.6 Records Maintenance. Contractor shall keep and maintain full and complete documentation
and accounting records concerning all services performed that are compensable under this
Agreement and shall make such documents and records available to SCTA for inspection at any
reasonable time. Contractor shall maintain such records for a period of four (4) years following
completion of work hereunder.
9.7 Conflict of Interest. Contractor covenants that it presently has no interest and that it will
not acquire any interest, direct or indirect, that represents a financial conflict of interest under
state law or that would otherwise conflict in any manner or degree with the performance of its
services hereunder. Contractor further covenants that in the performance of this Agreement no
person having any such interests shall be employed. In addition, if requested to do so by SCTA,
Contractor shall complete and file and shall require any other person doing work under this
Agreement to complete and file a "Statement of Economic Interest" with SCTA disclosing
Contractor's or such other person's financial interests.
9.8 Statutory Compliance. Contractor agrees to comply with all applicable federal, state and
local laws, regulations, statutes and policies applicable to the services provided under this
Agreement as they exist now and as they are changed, amended or modified during the term of
this Agreement. Noncompliance during the term of the Agreement will be considered a material
breach and may result in termination of the Agreement or pursuit of other legal or
administrative remedies.
9.9 Nondiscrimination. Without limiting any other provision hereunder, Contractor shall
comply with all applicable federal, state, and local laws, rules, and regulations in regard to
nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex,
marital status, age, medical condition, pregnancy, disability, sexual orientation or other
prohibited basis, including without limitation, the SCTA's Non -Discrimination Policy. All
nondiscrimination rules or regulations required by law to be included in this Agreement are
incorporated herein by this reference.
9.10 AIDS Discrimination. Contractor agrees to comply with the provisions of Chapter 19,
Article II, of the Sonoma County Code prohibiting discrimination in housing, employment, and
services because of AIDS or HIV infection during the term of this Agreement and any extensions
of the term.
9.11 Assignment of Rights. Contractor assigns to SCTA all rights throughout the world in
perpetuity in the nature of copyright, trademark, patent, right to ideas, in and to all versions of
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the plans and specifications, if any, now or later prepared by Contractor in connection with this
Agreement. Contractor agrees to take such actions as are necessary to protect the rights
assigned to SCTA in this Agreement, and to refrain from taking any action which would impair
those rights. Contractor's responsibilities under this provision include, but are not limited to,
placing proper notice of copyright on all versions of the plans and specifications as SCTA may
direct, and refraining from disclosing any versions of the plans and specifications to any third
party without first obtaining written permission of SCTA. Contractor shall not use or permit
another to use the plans and specifications in connection with this or any other project without
first obtaining written permission of SCTA.
9.12 Ownership and Disclosure of Work Product. All reports, original drawings, graphics, plans,
studies, and other data or documents ("documents"), in whatever form or format, assembled or
prepared by Contractor or Contractor's subcontractors, consultants, and other agents in
connection with this Agreement shall be the property of SCTA. SCTA shall be entitled to
immediate possession of such documents upon completion of the work pursuant to this
Agreement. Upon expiration or termination of this Agreement, Contractor shall promptly
deliver to SCTA all such documents, which have not already been provided to SCTA in such form
or format, as SCTA deems appropriate. Such documents shall be and will remain the property of
SCTA without restriction or limitation. Contractor may retain copies of the above- described
documents but agrees not to disclose or discuss any information gathered, discovered, or
generated in any way through this Agreement without the express written permission of SCTA.
9.13 Authority. The undersigned hereby represents and warrants that he or she has authority
to execute and deliver this Agreement on behalf of Contractor.
10. Content Online Accessibility. SCTA follows the County of Sonoma's policy that requires all
documents that may be published to the Web meet accessibility standards to the greatest extent
possible, and utilizing available existing technologies.
10.1 Standards. All consultants responsible for preparing content intended for use or publication
on a SCTA-managed or SCTA-funded web site must comply with applicable Federal accessibility
standards established by 36 C.F.R. Section 1194, pursuant to Section 508 of the Rehabilitation Act of
1973, as amended (29 U.S.C. § 794(d)), the County's Web Standards & Guidelines located at
https://sonomacounty.ca.gov/Services/Web-Standards-and-Guidelines/, and the County's Web Site
Accessibility Policy located at https:Hsonomacounty.ca.gov/CAO/Administrative-Policies/9-3-
Website-Accessibility-Policy/.
10.2 Alternate Format: When it is strictly impossible due to the unavailability of technologies
required to produce an accessible document, Contractor shall identify the anticipated accessibility
deficiency prior to commencement of any work to produce such deliverables. Contractor agrees to
cooperate with SCTA staff in the development of alternate document formats to maximize the
facilitative features of the impacted document(s), e.g. embedding the document with alt-tags that
describe complex data/tables.
10.3 Noncompliant Materials, Oblijtation to Cure. Remediation of any materials that do not comply
with County's Web Site Accessibility Policy shall be the responsibility of Contractor. If SCTA, in its
sole and absolute discretion, determines that any deliverable intended for use or publication on any
SCTA-managed or SCTA-funded Web site does not comply with County Accessibility Standards, SCTA
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will promptly inform Contractor in writing. Upon such notice, Contractor shall, without charge to
SCTA, repair or replace the non -compliant materials within such period of time as specified by SCTA
in writing. If the required repair or replacement is not completed within the time specified, SCTA
shall have the right to do any or all of the following, without prejudice to SCTA's right to pursue any
and all other remedies at law or in equity:
a. Cancel any delivery or task order;
b. Terminate this Agreement pursuant to the provisions of Article 4;
c. In the case of custom EIT developed by Contractor for SCTA, SCTA may have any necessary
changes or repairs performed by itself or by another contractor. In such event, contractor
shall be liable for all expenses incurred by SCTA in connection with such changes or
repairs; and/or
11. Demand for Assurance. Each party to this Agreement undertakes the obligation that the other's
expectation of receiving due performance will not be impaired. When reasonable grounds for insecurity
arise with respect to the performance of either party, the other may in writing demand adequate
assurance of due performance and until such assurance is received may, if commercially reasonable,
suspend any performance for which the agreed return has not been received. "Commercially
reasonable" includes not only the conduct of a party with respect to performance under this Agreement,
but also conduct with respect to other agreements with parties to this Agreement or others. After
receipt of a justified demand, failure to provide within a reasonable time, but not exceeding thirty (30)
days, such assurance of due performance as is adequate under the circumstances of the particular case
is a repudiation of this Agreement. Acceptance of any improper delivery, service, or payment does not
prejudice the aggrieved party's right to demand adequate assurance of future performance. Nothing in
this Article limits SCTA's right to terminate this Agreement pursuant to Article 4.
12. Assignment and Delegation. Neither party hereto shall assign, delegate, sublet, or transfer any
interest in or duty under this Agreement without the prior written consent of the other, and no such
transfer shall be of any force or effect whatsoever unless and until the other party shall have so
consented.
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13. Method and Place of Giving Notice, Submitting Bills and Making Payments. All notices, bills, and
payments shall be made in writing and shall be given by personal delivery or by U.S. Mail or courier
service. Notices, bills, and payments shall be addressed as follows:
TO: SCTA: James Cameron, Executive Director
Sonoma County Transportation Authority
411 King Street
Santa Rosa, CA 95404
James.Cameron@scta.ca.gov
TO: Drop Mobility: Qiming Weng, Chief Executive Officer
Drop Mobility California LLC D/B/A: Drop
Mobility
548 Market Street, PMB 64073
San Francisco, CA, 94104-5401
giming@dropmobility.com
When a notice, bill or payment is given by a generally recognized overnight courier service, the notice,
bill or payment shall be deemed received on the next business day. When a copy of a notice, bill or
payment is sent by facsimile or email, the notice, bill or payment shall be deemed received upon
transmission as long as (1) the original copy of the notice, bill or payment is promptly deposited in the
U.S. mail and postmarked on the date of the facsimile or email (for a payment, on or before the due
date), (2) the sender has a written confirmation of the facsimile transmission or email, and (3) the
facsimile or email is transmitted before 5 p.m. (recipient's time). In all other instances, notices, bills and
payments shall be effective upon receipt by the recipient. Changes may be made in the names and
addresses of the person to whom notices are to be given by giving notice pursuant to this paragraph.
14. Miscellaneous Provisions.
14.1 No Waiver of Breach. The waiver by SCTA of any breach of any term or promise contained in
this Agreement shall not be deemed to be a waiver of such term or provision or any subsequent
breach of the same or any other term or promise contained in this Agreement.
14.2 Construction. To the fullest extent allowed by law, the provisions of this Agreement shall be
construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or
law. The parties covenant and agree that in the event that any provision of this Agreement is held
by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the
provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or
invalidated thereby. Contractor and SCTA acknowledge that they have each contributed to the
making of this Agreement and that, in the event of a dispute over the interpretation of this
Agreement, the language of the Agreement will not be construed against one party in favor of the
other. Contractor and SCTA acknowledge that they have each had an adequate opportunity to
consult with counsel in the negotiation and preparation of this Agreement.
14.3 Consent. Wherever in this Agreement the consent or approval of one party is required to an
act of the other party, such consent or approval shall not be unreasonably withheld or delayed.
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14.4 No Third Party Beneficiaries. Nothing contained in this Agreement shall be construed to create
and the parties do not intend to create any rights in third parties.
14.5 Applicable Law and Forum. This Agreement shall be construed and interpreted according to
the substantive law of California, regardless of the law of conflicts to the contrary in any jurisdiction.
Any action to enforce the terms of this Agreement or for the breach thereof shall be brought and
tried in Santa Rosa or the forum nearest to the city of Santa Rosa, in the County of Sonoma.
14.6 Captions. The captions in this Agreement are solely for convenience of reference. They are
not a part of this Agreement and shall have no effect on its construction or interpretation.
14.7 Mereer. This writing is intended both as the final expression of the Agreement between the
parties hereto with respect to the included terms and as a complete and exclusive statement of the
terms of the Agreement, pursuant to Code of Civil Procedure Section 1856. No modification of this
Agreement shall be effective unless and until such modification is evidenced by a writing signed by
both parties.
14.8 Survival of Terms. All express representations, waivers, indemnifications, and limitations of
liability included in this Agreement will survive its completion or termination for any reason.
14.9 Time of Essence. Time is and shall be of the essence of this Agreement and every provision
hereof.
14.10. Counterpart: Electronic Signatures. The parties agree that this Agreement may be executed
in two or more counterparts, each of which shall be deemed an original, and together which when
executed by the requisite parties shall be deemed to be a complete original agreement.
Counterparts may be delivered via facsimile, electronic mail (including PDF) or other transmission
method, and any counterpart so delivered shall be deemed to have been duly and validly delivered,
be valid and effective for all purposes, and shall have the same legal force and effect as an original
document. This Agreement, and any counterpart, may be electronically signed by each or any of the
parties through the use of any commercially -available digital and/or electronic signature software or
other electronic signature method in compliance with the U.S. federal ESIGN Act of 2000,
California's Uniform Electronic Transactions Act (Cal. Civil Code § 1633.1 et seq.), or other applicable
law. By its use of any electronic signature below, the signing party agrees to have conducted this
transaction and to execution of this Agreement by electronic means.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective
Date.
CONTRACTOR: Drop Mobility California LLC
D/B/A: Drop Mobility
By: Qirnine Lvo,ye� TTa•!!a eerl
Qiming Weng, Chief Executive Officer
Date: Jan 18,2024
SCTA: SONOMA COUNTY TRANSPORTATION
AUTHORITY
CERTIFICATES OF INSURANCE ON
FILE WITH AND APPROVED AS TO
SUBSTANCE FOR SCTA:
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James Cameron, Executive Director
Date: Jan 18, 2024
APPROVED AS TO FORM FOR SCTA:
�rn. Suvtc�
By: A
County Counsel
Date: Jan 18, 2024
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EXHIBIT A: SCOPE OF WORK
The program shall include bike share rentals that are available on -demand, 24 hours a day, seven days a week,
365 days a year, through a range of membership options. The system should include sufficient shared
micromobility devices to provide reliable travel options throughout the service area. Each shared micromobility
vehicle should include a locking mechanism and transaction terminal. The system should utilize geofenced
service areas and also include dedicated hub -based stations with bike racks, or parklets if available. The initial
system shall include a minimum of 300 Drop electric assist model E201L bicycles and approximately 75 hub
stations that include bicycle racks, advertising and wayfinding panels.
The Contractor is responsible for all aspects of the system launch and operations including: final system
planning, any necessary permitting design; equipment purchases; construction/installation, if any; pre -launch
and ongoing marketing; operations and maintenance; and, ongoing customer service financial transaction
handling, dispute resolution, and evaluation and reporting.
The Contractor will provide services in the areas of system development, procurement, installation and launch,
system operations and maintenance, and financial and business operations, as described below.
Task 1: Program Development
Task 1A: Contractor shall develop a bike sharing micromobility system that will provide sufficient micromobility
devices to support the system, which ideally encompasses a geographic area consisting of SMART station areas
from Larkspur through Santa Rosa and key destinations with high potential for use.
To help promote safety, equity and bike interoperability in the Bay Area, Contractor must ensure the bike share
system includes the following:
a. Provide a service area that includes at least 20% in communities identified as within a %-mile of
a Equity Priority Community (EPC), Community Air Risk Evaluation (CARE) Program Area; or in
communities with a developed community based transportation plan for low income or
disadvantaged communities (TAM and SCTA will work with the Contractor to ensure this policy
is met in the final service are design).
b. Meet bicycle safety standards which meet or exceeding International Organization for
Standardization (ISO) 4210: Safety Requirements for City and Trekking Bicycles.
c. Provide data sharing with SCTA and TAM, including quarterly trip and membership data; other
additional applicable data that may inform annual program analysis related to mode shift,
safety, public health and equity; GBFS format data to monitor parking, trip, and route demand.
Annual Program data and analysis related to mode shift, safety, public health and equity.
d. Comply with data privacy conditions (see Exhibit C).
Task 113: Contractor shall work with a working group made up of SCTA, TAM and partnering jurisdictions on a
regular basis and prepare for and attend monthly meetings either in -person or virtual to ensure good local
coordination and connectivity and help resolve technical issues. Contractor shall attend a project initiation
meeting with the working group, which SCTA/TAM will schedule within 60 days following execution of this
agreement.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
Task 1C: Contractor shall work with each participating agency to permit the system operations and
execution of right-of-way approvals for bike/shared micromobility parking. This may require the contractor
to attend meetings or presentations with governing city/town board/council, as appropriate, for program
approvals and permitting during the stages of the approval and permitting process. Note that several hub
locations have been previously vetted in jurisdictions along the SMART rail corridor and based on the
information available it is anticipated that those hubs would be permitted efficiently. Additional hubs may
be identified and not all previously identified hubs are required to be in the initial system.
Task 1D: SCTA/TAM will develop and share branding concepts with Contractor. Submit draft brand concept.
Incorporate SCTA/TAM comments on brand concept and resubmit. Submit draft image, including color
scheme, logo images, and messages not already identified in brand concept.
Task 1E: Contractor shall present a plan to encourage safety including facilitation of helmet use and
availability, and safe bicycling/riding behavior for review and approval by SCTA/TAM. This plan shall include
the following efforts:
• Educational and safety screens users must scroll through during the registration process
• Signage at each station with safety information and how to properly use the system
• Community events that promote safety and include helmet give-aways
Task 1F: Contractor shall work with SCTA/TAM and participating agencies to develop and approve any
unique membership options for the program. Membership options shall include the following categories and
not exceed the following pricing during the two-year pilot period.
• Pay as you go option - $1 to unlock + .25 cents per minute
• Memberships - $20 per month, $50 quarterly and $100 annual (includes 60 minutes of free ride time per
day)
• Passes - $10 for a 24-hour pass
• Discounted access
o Student pass
o Equity pass - $5 per month (includes 60 minutes of free ride time per day)
• Special access —sponsors, city staff, corporate partners, etc.
• Others - event pricing, coupons, etc.
Optional fees:
• Overtime:.40 cents per minute of overtime
• Out of hub parking fee: $15
■ Out of system parking fee: $50
Task 2: Parking Spaces and Service Area Plan
Contractor will provide both a preliminary service area and parking map that the SCTA/TAM and Contractor will
release for public agency input. These maps should consider previously vetted high -priority areas developed and
the equity requirements included under Task 1. The formula for assigning bikes throughout the service area shall
be shared and approved by TAM and SCTA.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
Task 2A: Contractor shall conduct site visits, phone calls, and in -person meetings with participating
agencies as needed to confirm service area and parking siting. Submit initial system map with detailed
service area and parking spaces. Map should include service area rationale and methodology, actual
physical parking locations, owner of property, and parking impact. Recommended parking hubs must
comply with underlying zoning, and the Americans with Disabilities Act. Parking hub locations must be in
proposed service areas and should emphasize maximizing ridership across all demographics while
minimizing operating costs and the loss of on -street parking revenue. Proposed parking hub locations
should reflect key destinations, transit hubs, neighborhoods, and activity centers. Any parking hub
location proposed for private property must receive written approval from property owner.
Bike and micromobility parkinginfrastructure should be designed to be flexibly deployed in a variety of surfaces
and configurations, without interfering with sidewalks, traffic, or other street operations. Contractor shall work
with the partner cities and property owners to install bike racks and/or bike corrals throughout the system area
sufficient to ensure user convenience and to ensure misparked bicycles and micromobility devices do not create
a public nuisance or hazard. The initial system shall include approximately 75 parking hubs with bicycle racks,
advertising and wayfinding panels across jurisdictions that commuter rail currently serves. Jurisdictions included
in the Service Area Plan are anticipated to include: Larkspur, San Rafael, Novato, Petaluma, Cotati, Rohnert Park,
and Santa Rosa.
Additional equipment needed shall include spare parts, charging infrastructure and equipment forwarehouses,
wayfinding and informational signage, information technology equipment and software applications.
Task 213: Submit recommended system map that incorporates feedback from SCTA/TAM and partner
agencies, and includes a formal response to comments.
Task 20 Incorporate final changes from partner agencies. Final parking locations subject to approval by
each respective participating agency's authorized agent.
Task 21): Obtain rights and permissions for all parking hubs sited on each participating agency's property,
for both placement of parking spaces, right of Contractor to conduct work on property and for public
access to the site, 24 hours a day, and 365 days a year to use the system, including publicly and privately
owned sites. Obtain permission to operate within each jurisdiction where parking hubs are sited. Submit
these written agreements to SCTA/TAM. Draft permit application materials from former sites will be
supplied to contractor to support new applications, as appropriate.
Task 2E: Develop Site Plans for all final parking hub locations, providing necessary information for
partner agencies to designate locations within the public right of way. Contractor shall ensure that Site
Plans comply with all applicable state, federal, and local laws, including but not limited to the Americans
with Disabilities Act.
Task 3: Outreach and Marketine Plan
Contractor will create and execute a campaign, in collaboration with SCTA/TAM, partner agencies, and local
partners, to build local enthusiasm and interest in bike sharing ridership, membership, and sponsorship.
Task 3A: Develop outreach and marketing plan based on research into potential customer markets,
methods to increase ridership, secure corporate memberships, partner with organizations throughout
the community, and align with SCTA/TAM transportation plans and goals. Outreach and marking plan
shall include an initial contact list, which will be developed collaboratively with participating agency
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
staff. The contact list shall be an inclusive and diverse representation of all interested parties, including
advocacy groups; community groups; civic groups; neighborhood associations; business and planning
professionals; environmental groups; elected officials; and government agencies.
The outreach and promotional strategy will include, but not be limited to, the following:
• An initial launch event and press outreach — Contractor will use the time leading up to the
launch and the first few weeks after to generate local buzz and excitement, educating the
community by announcing system size, station locations, demos and pricing.
• Employer outreach - establish ongoing connections with local businesses and major employers
within our partner communities. Through the provision of information, exclusive pricing, and
product demonstrations, we aim to cater to commuters effectively.
• Community outreach - housing developers love to tout bike share as an amenity, and we can use
this to our advantage to get them to help spread the word. We can approach housing
communities based on proximity to hub locations to provide education. Additionally, we
conduct outreach to low-income communities, ensuring they are well-informed about special
pricing options tailored to their needs.
• Community events - we actively host/participate in community events where we educate
individuals on system usage, give safety trainings, offer complimentary rides and sell
membership opportunities.
• Social Media -we oversee the system's social media platforms and orchestrate campaigns. We
strategically employ geo-targeted educational advertisements within the system's service areas,
effectively reaching and engaging our intended audiences.
• Radio and print promotion - good old-fashioned radio and print help inform the community and
spread the message about bike share.
Program Website and Smart -phone Apps Design, maintain, and host a program website that provides
information about and promotes the program and allows users to register, submit credit card data, and
execute a user agreement. Ensure web pages display correctly on all major web browsers and mobile
devices/formats. Contractor will also develop or provide a program smart phone app for iOS and
Android formats that provides all the same information and functionality as the program website.
Website and apps will include a clearly -written Frequently Asked Questions (FAQs) section and should
be available in multiple languages to ensure widespread accessibility to Marin and Sonoma
communities.
Task 313: Identify key messages for different customer target areas.
Task 3C: Identify social media strategies.
Task 31): Identify strategies to engage low-income users and traditionally under -represented groups.
Environmental justice needs will be addressed by ensuring that low income and underrepresented
community members are engaged in the process conducting outreach for planning, system
development and ongoing throughout the project.
Task 3E: Develop collateral in multiple languages, including letterhead, system brochures, and a video on
how to use the bike share system.
Task 3F: Develop registration packet.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
Task 4: Acquire and Launch System
Contractor will acquire and coordinate all System equipment; ensure that all equipment complies with all
applicable state, federal, and local laws, including but not limited to the Americans with Disabilities Act; store
and check equipment; and hire local employees and/or contractors; install and execute System launch.
Task 4A: Contractor will acquire System capital equipment, including but not limited to a bicycles, other
micromobility devices as applicable, spare parts, software licensing and warranties.
Task 413: Contractor will secure and set up a maintenance and office facility and office systems for
operations, maintenance, repair, equipment storage and distribution, as well as for business and
financial affairs, customer service, public affairs, marketing and membership fulfillment. It is highly
desirable that Contractor's project manager and operations manager are both based in the Bay Area.
Task 4C: Receive and perform detailed inspections of all capital equipment to ensure that equipment is
free of any defects. Submit detailed inspection report for all Capital Equipment.
System Testing Field test all integrated components of entire system (hardware and software) prior to
launch to SCTA and TAM's satisfaction. Identify and resolve problems and make any necessary system
improvements before launch.
Task 4D: Submit a plan for developing and implementing a regular inspection, maintenance and repair
schedule that keeps the system and the bicycles in continuous compliance with all local regulations,
partner contracts (e.g. property owner agreements, sponsor agreements, etc.) and warranty
requirements.
Contractor works with leading manufacturing partners, adhering to international protocols like ISO
9001:2015 and has industry Gold standard certifications like CFR1512 for our e-bikes. Vehicles also
comply with CPSC Public Law 107-309 for maximum engine wattage and ISO 43.150. TUV testing
certification is also available and can be provided on request. All Drop bikes meet or exceed the ISO
4210 standards for Safety Requirements for City and Trekking Bicycles.
Contractor provides a comprehensive inspection, RMA, repair and maintenance plan and process. This
includes RMA for software, stations and bicycles. We also agree to replace any part that becomes
obsolete during the life with one that functions at an equivalent level.
Contractor provides up to a 10-year warranty on the bike frame. Additionally, limited warranties are
available on select key parts in case of quality issues unrelated to normal wear and tear. A sufficient
inventory of spare parts is maintained both on site and in Contractors global warehouses for use during
the contract period.
Task 4E: Assign operations manager(s) and operating team to the system.
Task 4F: Submit draft webpage to SCTA/TAM.
Task 4H: Conduct pre -launch marketing activities, including but not limited to web site launch, media
promotions, membership pre -sales, a ribbon cutting launch event, and appearance at up to seven (7)
marketing events.
Task 41: Obtain any necessary permits to perform installation.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
Task 4J: Install 100% of Stations or otherwise implement the System on the streets in compliance with
all relevant regulations, permit and contract requirements. Contractor shall promptly repair or replace
any sidewalk or other property that is damaged in the course of system installation. The system must be
fully operational.
Task 4K: Host launch festivities and ribbon cutting ceremonies in both Marin and Sonoma counties.
Task 4L: Establish physical sign-up locations in each service area accessible by the public to obtain bike
share micromobility program information, execute a user agreement, add funds to their account using
check, credit/debit card, or cash, and obtain RFID cards if included in the system. Efforts should be made
to co -locate physical sign-up locations with or near existing Clipper° retail locations, if Clipper° is being
used as a membership identifier.
Task 5: Operate Service (ongoing from System launch)
The period of performance for these services shall include an initial term encompassing system development
activities and a minimum of 24 months of system operations. The period of system operations begins when the
full system is operating and open for public use.
Real-time System Information Provide a system to track bicycles, other micromobility devices, parking station
and dock status, as applicable. Populate an interactive map with location and status of micromobility devices
throughout service area along with optional address and directions, and transit information. Map updates will
be provided to the system website and iOS and Android Apps in real-time to enable users to locate stations and
status of micromobility devices.
Open Data The Contractor shall make available open content data that will allow third party
developers to provide applications to assist users in finding micromobility devices, parking, and
comparing travel and usage information consistent with reports from other US systems.
Contractor shall make real-time data available in General Bikeshare Feed Specification (GBFS)
and/or Mobility Data Specification (MDS) format. The Contractor shall also provide monthly
anonymized data on user origins and destinations, trip length, trip time, and demographic
information (age, sex, zip code). The Contractor shall work with SCTA and TAM to conduct user
surveys on a semi-annual basis.
2. Customer Service Provide responsive and customer -friendly services that encourage repeat use,
including timely response to complaints. Contractor will be required to submit for SCTA/TAM
approval a system for creating and managing excellent customer service standards and
procedures. At a minimum, system users should be able to report system comments and
complaints to Contractor using a telephone hotline, a system website with a comment form or
email address, and via program smart -phone apps. All system equipment shall contain a
conspicuously posted telephone number and instructions for filing a complaint. The Contractor
will provide a shared database in which SCTA/TAM can communicate complaints from the public
and from the partner cities and properties, and in which the Contractor can report the
resolution of such complaints. The Contractor will provide a timely response to any customer
inquiries or complaints, according to agreed upon service standards.
Contractor will insure that Customer Service meetings the following standards:
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
• Riders can contact support teams through in-app messaging, email or phone. All inquiries or
complaints can be handle in both English and Spanish.
• The support team is trained and experienced in handling rider onboarding and education, billing
questions, fee disputes, on trip issues management and parking complaints. The support team
also assists fleet teams in fleet management and rider outbound related to parking education
reinforcement.
• The customer service team responds to 70% of customer contacts in under 15 minutes with an
overall SLA of 14 hours based on our hours of operation from 8am to 7pm MST.
Contractor is willing to hire a local associate who intimately knows the partner communities.
• The customer service set up includes users being able to communicate with the backend
operations in a few different ways: directly through in app, support phone number, email, etc.
• Riders can also send an email to a customer support address. Contractor can enable customer
support and ticketing tools for email management or plug into any of the customer support
services or tools that you may currently use.
• For users who are well versed with the app or unable to call/email, there are detailed FAQ's
available on the app and website for answers to regular questions and some basic
troubleshooting.
• Contractor enables periodic user surveys and give the users to rate their trip experience through
the app directly. A report is shared with SCTA and TAM.
• Contractor has a deep knowledge of the product and platform and SCTA and TAM you to find a
cost effective support solution that meets the needs of your rider base.
3. Call Center - Operator shall provide to SCTA/TAM, participating agencies, all
subscribers, and the public at large, a telephone number for Operators call center. The
call center shall be in continuous operation 24 hours per day, 7 days per week, and 365
days per year. Operator shall conspicuously post a notice on each bike and online advising the
general public that they may direct their questions, complaints, and comments to the
Operator's call center. Operator shall ensure that the call center can handle calls in English and
Spanish using operators fluent in those languages. The operators at the call center shall be fully
competent and knowledgeable to answer questions and provide information concerning, among
other things, subscription process, subscription prices, billing, crashes, comments, complaints,
malfunction problems, location of Stations, direction to the nearest Station that has Bicycles
available for use and/or available parking for returns. The call center manager shall be
knowledgeable about all the service areas. The call center operators shall keep accurate and
complete written records of each such call in a customer service log as hereinafter required,
including the primary reason for each call and the status of the call (e.g., "no further action",
"requires reimbursement"). Any emails to Operator's public information
email address must be responded to within 1 business day.
4. Maintenance and Re air Contractor will be required to submit for SCTA/TAM approval a plan for
developing and implementing a regular inspection, maintenance and repair schedule that keeps
the system and the micromobility devices in continuous compliance with all local regulations,
partner contracts (e.g. property owner agreements, sponsor agreements, etc.) and warranty
requirements. System maintenance shall include preventive maintenance, inspection and
prompt repair or replacement of all system hardware and software elements including but not
limited to terminals, signs, bicycles, bicycle components, micromobility devices, concrete or
asphalt beneath stations, solar panels (if applicable), website, operating system and all software.
It will also include inspecting, cleaning and removing graffiti from system structures on a timely
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
basis, as well as removal of debris in and around the system structures. System maintenance
and repair will comply with the below service standards for the duration of the operating
period:
• The monthly average Bicycle Fleet Level, recorded once each Day of the month between
the hours of 6:00 AM and 9:00 PM, is not less than 70% of the Program Fleet.
5. System Balancing Monitor the location of each bicycle, micromobility device, and if applicable,
the status of each designated parking location. Continuously and predictably redistribute
bicycles and micromobility devices so that the system provides users with consistent availability
of bikes and micromobility devices throughout the service area and, if applicable, consistent
availability of spaces in which to park bicycles and micromobility devices at the end of a trip.
Contractor shall respond to and relocate, retrieve, or remove any misparked bicycles or
micromobility devices in a timely fashion. Incentives for users to end trips in high -demand areas
may be used to support rebalancing. System balancing will comply with the following service
standards for the duration of the operating period:
No station shall be completely empty of available bikes for use or completely lacking
empty parking spaces for more than 120 consecutive minutes during Peak Hours (i.e.,
6:00 AM to 9:00 PM). After the first 12 months of operations, this service standard may
be assessed and reformulated, and a new service standard may be fully implemented
immediately following the review of the first 12 months of operations data with
approval from SCTA/TAM.
Additionally, the local operations team is advised to maintain a certain minimum density of
bikes in specific Equity Priority Community neighborhoods, as defined during the discovery
phase. Contractor will also track bike availability in specifically marked equity zones within the
service area through the operations dashboard to ensure a regular rebalancing of bikes to such
zones.
6. Helmets & Safety Develop a safety program that includes outreach about safe and legal riding
practices and provides incentives for the use of helmets. These efforts should be coordinated
with local and countywide bicycle safety education efforts and should utilize a range of media
capable of reaching different audiences.
Special Events Contractor has established comprehensive protocols to effectively navigate
unique and unforeseen circumstances. These measures encompass, among others:
• Swiftly dismantling or relocating infrastructure in response to emergencies, adverse
weather, or road closures.
• Adapting vehicle placement and distribution to accommodate heightened demand or
unexpected crises.
• Creating temporary virtual stations or designated "parking corrals" to address short-
term parking requirements for special events.
• Secure bikes and infrastructure within our operational facility or warehouse during
instances of extreme weather or emergencies.
8. Reporting At monthly, quarterly, and annual intervals, Contractor shall submit reports that track
Key Performance Indicators (KPIs) against agreed upon service standards. At a minimum, reports
will include a monthly public -facing "snapshot" report that tracks overall membership and usage
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
levels; monthly management reports for SCTA/TAM project managers that monitor KPIs against
agreed upon service standards, as well as monthly business/financial metrics; and an annual
report available to the public and interested stakeholders. Contractor will be available to
present to SCTA, TAM, and their respective Boards and/or Advisory Committees on an as -
needed basis. Annual reports should include program data and analysis related to mode shift,
safety, public health, and equity. SCTA, TAM, and all partners will have access to real-time
system information via Contractor's proprietary administrative software and dashboard. The
dashboard will include the KPI data listed below. Contractor can customize and provide
information on anything specific that partners ask for and will work to set up custom reports
during the Discovery Phase.
KPI Metric Tracking
KPIs will be broken into two categories:
1) Daily roll ups will be graphed over time to study overall system performance. These will be
the core metrics we all work towards improving/maintaining.
2) Instantaneous data to help us determine acute system health at a glance, shown in italics.
The dashboard should show both the roll up data as "today so far" as well as the
instantaneous at -a -glance data. The instantaneous data can also be used in more detailed
reports for deeper dives into performance.
Trips
■ Trips per day (total)
Trips per available Bike per Day
• Trip distance in miles
• Trip duration
• Failed trips (Could include for tracking app performance)
• Trip History
Vehicles
• Percent of Availability
• Number of Low batteries
• Number of unavailable Vehicles
• Improper parking
• Percent of battery per bike
Operations
• Number of Unique ScansTouches (total)
Number of Unique ScansTouches per day (eventually get to staff -hour)
• Number of Battery Swaps Performed
• Number of Customer Service Interactions per trip
• Number of Repairs Resolved
• Inspections performed on vehicles and infrastructure
Fines/fees collected
• Number of Rebalanced vehicles per day per zone
• Number of bicycles retrieved outside of service areas
Revenue
• $ Daily revenue (total)
$ Average revenue per trip
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
• $ Revenue per bike per day
• Farebox recovery
Membership
Active riders
• Total members
• App downloads
• Equity passes
• Student usage
• All which can be broken down by geography and demographics.
Customer service
Average response
• Number of complaints with more than 24-hour response time
• Website and telephone hotline time online
Registration Provide and maintain in full operation a form within the program website and
smart -phone apps that enable users to register, submit credit card data, and execute a user
agreement. After registration, members should be able to immediately access a bike or other
micromobility device (i.e. walk-up utilization). Membership of various durations (such as 30
minutes, hourly, daily, weekly, monthly and/or annual) shall be available. The system may
optionally use Clipper® (the Bay Area's electronic transit fare payment system) as a membership
identifier (i.e. mechanism to check out or unlock bicycles).
10. Secure Financial Transactions and Data Privacy Complete secure financial transactions with data
input at the web page, through station kiosks/terminals, or by smart -phone. Financial data must
be held securely in a manner that complies with all laws and is only accessible to authorized
personnel. Contractor shall develop a robust security policy. The Contractor must ensure that its
security policy is enforced, report any breaches to SCTA/TAM, and develop a corrective plan to
prevent future breaches. The method for protecting financial data, user names, and addresses,
must be Payment Card Industry (PCI) compliant and satisfy Data Privacy Conditions in Exhibit C.
Any sharing of user data with third parties or access to camera, photos, files, contacts, location
services, or other data as part of smart phone "app" should be clearly and explicitly disclosed to
users as part of user agreement, with clear opt -in or opt -out abilities.
11. Fee Collection Track whether bicycles and other micromobility devices, as applicable, are
returned during a specified period and accurately assess overtime fees. Clearly communicate
rules regarding duration of usage of bicycles and other micromobility devices, as applicable, and
fees to users. Options for low-income memberships should be included with details provided
about eligibility thresholds, verification process, and strategies to reduce barriers to obtaining
discounted memberships.
12. Revenue All revenues, including membership fees, use fees, and revenue from other sources,
will be collected by the Contractor. Revenue will be split 90/10 where Drop maintains 90% to
offset operational costs and subsidies 10% is maintained by SCTA and TAM in order to reinvest
in the system or offset programmatic costs. Membership model and fee structure for users of
the System, including promotions and a program for discounted or free low-income
membership, are described in Task 1F.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
13. Records Maintain all business -related, accounting and customer service -related records and
make them available to SCTA/TAM upon appropriate notice for inspection and auditing.
14. Billing and Compensation Contractor shall submit invoices to SCTA based on an agreed upon
schedule. SCTA/TAM anticipate that the Contractor will be compensated on a cost plus fixed fee
basis. Any change in the fees between pre -launch and system operations phases of the project
must be reflected in the cost proposal. The monthly fee may, if needed, cover a reasonable
number of station relocations or system adjustments, as agreed upon during Regular Operations
Reviews. Note the grant is subject to the requirement that funding is made available for bike
share specifically, whereas scooters and other micromobility devices may be part of the
program but operations may not funded from the MTC grant. Therefore billing must be related
to the bike share operations.
15. Regular Operations Review Review and provide on a quarterly basis reports, maps, and data
pertaining to membership, ridership, fee structure, and trips and routes. Contractor will also
share all raw data related to user complaints with SCTA/TAM. Based on the data Contractor is
expected to develop recommendations that promote increased use of the system, promote
closer coordination with bike share micromobility system partners (e.g. transit operators, major
employers), and reduce or eliminate any operating deficits. Any recommendations for
complementary bicycle or pedestrian infrastructure or transit service improvements will need
prior SCTA/TAM approval. Contractor will meet with SCTA/TAM or other partner agencies or
stakeholders as needed to discuss program modifications.
16. Risk Management Contractor will purchase, manage, and maintain all necessary insurance
policies needed to protect all people and property related to the program. Contractor shall
indemnify, hold harmless, and defend the SCTA, TAM, MTC, all partner jurisdictions, and partner
properties (including their respective elected officials, officers, agents and employees) from and
against any and all claims, litigation, demands, damages, liabilities, costs, and expenses,
including court costs, attorney's fees, experts fees and other costs and fees of litigation or other
dispute resolution proceedings ("Claims") resulting or arising from Contractor's performance, or
failure to perform, except Claims arising out of the SCTA's or TAM's sole negligence or willful
conduct. Contractor shall indemnify, defend and hold harmless MTC and its board members,
officers, agents, and employees from any and all claims, demands, suits, loss, damages, injury,
and/or liability (including any and all costs and expenses in connection therewith), caused by
any negligent or otherwise wrongful act or omission of Contractor, its officers, agents, or
employees.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
EXHIBIT B: BUDGET AND SCHEDULE
Task !d: program
Tsak;: Upfrerie
Task;: Upfront
^Task 5:
task S:
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system costs -
System cos" -
Yeer,1, 01
Year 1, 02
Year 1. 01
Year t, 04
Year 2, 01
Year 2, 02
Year 2, 03
Year;,.O4
Pa rkl no Spaces
Upon ordering
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and Se rvlca Ana.
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Installation of
costs
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cost.
costs
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costs
costs
Plan, Outreach
equipment,
and Marketing
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esamatod SC hodufa Dec 2027-June
Feb-24
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Sep-24
Dec-24
UM-26
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Sep-25
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Mar-28
Jur►20
2024
upon Irrsfalla600
Totals
E-bikes (300 @ $120/m ordh
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warranly incladed, own
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each)
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prom o Iran• in English 4 nd
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Total Costs
Grant funds applied
[brough this ayreemhnt
Drop subsidy applied
Galla (assumed wlll be
covered by operational
revenue and potential
system sponsorship)
NIA)
$216,000
--
-
-
-
$108,000
$'0"'000
$10",MO
$108,000
NIA
N/A
$30,000
$15,000
$45,000
N/A
$15,OI10
NIA
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
NIA
N/A
N/A
N/A
$45,000
N/A
f
N/A
N/A
N/A
N/A
N/A
N7
IA
WA.
$20,000
N/A N/A
N/A
NIA
NIA
NIA
NIA
N/A
N/A
N/A
NIA
N/A
N/A
N/A
$13,500
$13,500
$18,500
$13,b
1 ,500
$13,500
$13,500
$13,500
NIA
N/A
$1,250
$1,250
$1,250
$1,250
$1,250
$1,250
$1,250
$1,250
N/A
N/A
N/A
$62.500
$62,500
$62,500
$62,500
$62,500
$62.500
$62,500
$62,500
$45,000
N/A
$45,000
$7,500
$7,500
$7,500�
$7,500
$7,500
$7,500
$7,500 $7,500
$95,000
$95,000
8276,000
$18,4
$321,000
$321,000
$84,7 84,750 _
$30,000 1 $30,000
84.7
$30,000
$84,750
' $30,000
$192,750
$192,750
$192,750 I $192,750
$25,000 I $25,000
$25,000
$25,000
N/A
$92,000
N/A
$26,000
$25.000
$25,000
$25.ODD
$75,.-000
$75,000
$75,000 $75,000
NIA
N/A
N/A
$29,750
$29,750
$29,750
$29,750
$92,750
$92,750
$92,750 $92,750
$864,000
$30,000
$90,000
$30,000
$20,000
$108.000
$10,000
$500,000
$150,000
$1,802,000
$820,000
$492,000
$490.000
ATTACHMENT 1 to Revocable License Agreement
Budget Notes:
SCTA24012
• The proposed system includes 300 Drop a -bikes operating on a hub -based model with 75+ parking hubs with wayfinder
signage operating across the jurisdictions that commuter rail currently serves, including: Larkspur, San Rafael, Novato,
County of Marin, Petaluma, Cotati, Rohnert Park, Santa Rosa, and County of Sonoma.
• The proposed pricing model is for leasing bikes including a comprehensive warranty (all spares included) for the first 24
months of pilot. The first 12 lease payments are due upfront, and then the 13th lease payment resumes on month 13 of
the pilot operations. After 36 months, bike ownership can transfer for a nominal fee or be donated to the municipalities
or system.
• After 24 months, a comprehensive warranty can be purchased for $200/bike/year or spares can be billed based on
actuals.
• Software development is a one-time fee which covers all hardware and software technical expenses for launching a
successful system. Transit integrations or additional customization can be quoted separately.
• Marketing and outreach fees are billed heavily upfront for the development of materials (in English and Spanish) and
includes the development of a marketing and outreach plan.
• The model above includes $450,000+ in Drop subsidies and assumes ridership revenue will cover all the difference in
system costs.
• We are proposing a 90/10 revenue split where Drop maintains 90%to offset operational costs and subsidies 10% is
maintained by SCTA and TAM in order to reinvest in the system or offset programmatic costs.
• While the RFP is for a 2 year pilot only, the life of the equipment is much longer and we look forward to planning a
system beyond the initial pilot phase.
• We are willing to collaborate with the municipalities to bring in additional funding through grants and sponsorships
during the first 2 years and beyond.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
EXHIBIT C: DATA PRIVACY CONDITIONS
SPECIAL CONDITIONS RELATING TO PERSONALLY IDENTIFIABLE INFORMATION
OPERATOR will have access to personally identifiable information ("PII") in connection with the performance of
the Service Agreement. PH is any information that is collected or maintained by OPERATOR that identifies or
describes a person or can be directly linked to a specific individual. Examples of PII include name, address, phone
or fax number, signature, credit card information, bank account number, or travel pattern data. The following
special conditions related to the confidentiality and use of PII apply to this Service Agreement:
1. Right to Audit
OPERATOR shall permit SCTA / TAM and its authorized representatives to audit and inspect: (i) OPERATOR's
facilities where PH is stored or maintained; (ii) any computerized systems used to share, disseminate or
otherwise exchange PII; and (iii) OPERATOR's security practices and procedures, data protection, business
continuity and recovery facilities, resources, plans and procedures. The audit and inspection rights hereunder
shall be forthe purpose of verifying OPERATOR's compliance with this Service Agreement, and all applicable
laws.
2. General Confidentiality of Data
All PH made available to or independently obtained by OPERATOR in connection with this Service Agreement
shall be protected by OPERATOR from unauthorized use and disclosure through the observance of the same or
more effective procedural requirements as are applicable to SCTA / TAM. This includes, but is not limited to, the
secure transport, transmission and storage of PII used or acquired in the performance of this Service Agreement.
OPERATOR agrees to properly secure and maintain any computer systems (hardware and software applications)
that it will use in the performance of this Service Agreement. This includes ensuring all security patches,
upgrades, and anti -virus updates are applied as appropriate to secure PH that may be used, transmitted, or
stored on such systems in the performance of this Service Agreement.
OPERATOR is prohibited from storing PH on portable media including, but not limited to, laptops, thumbdrives,
disks and so forth.
Notwithstanding anything to the contrary in Article 14. Records, of this Service Agreement, OPERATOR agrees to
retain PH for no longer than 30 days. At the conclusion of this retention period, OPERATOR agrees to use
Department of Defense ("DoD") approved methods to permanently remove PH from any files. Discarded PH will
be unavailable and unrecoverable following the purge on any storage media including, but not limited to,
magnetic disk, optical disk, and memory chips ("Storage Media"). OPERATOR agrees to destroy hard -copy
documents containing PH by means of a cross -cut shredding machine. OPERATOR also agrees to use DoD
approved methods to sanitize any Storage Media prior to discarding or when useful life has ended, whichever
comes first. At the conclusion of the performance period of this Service Agreement, OPERATOR shall submit a
certification to the SCTA / TAM Project Manager as follows: "All PH whether in electronic or hard -copy format,
has been destroyed in accordance with the requirements contained in Section 2. General Confidentiality of Data
of this Exhibit C, Special Conditions Relating to Personally Identifiable Information." These requirements shall
survive termination or expiration of this Service Agreement.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
3. Compliance with Statutes and Regulations
OPERATOR agrees to comply with the information handling and confidentiality requirements outlined in the
California Information Practices Act (Civil Code sections 1798 et.seq.) and in the California Streets and Highways
Code Section 31490. In addition, OPERATOR warrants and certifies that in the performance of this Service
Agreement, it will comply with all applicable statutes, rules, regulations and orders of the United States, the
State of California and SCTA / TAM relating to the handling and confidentiality of PII, including the terms and
conditions contained in this Exhibit C, Special Conditions Relating to Personally Identifiable Information and
agrees to indemnify SCTA / TAM against any loss, cost, damage or liability by reason of OPERATOR's violation of
this provision.
4. Subconsultants
SCTA / TAM approval in writing is required prior to any disclosure by OPERATOR of PII to a subconsultant or prior
to any work being done by a subconsultant that entails receipt of PII. Once approved, OPERATOR agrees to
require such subconsultant to sign an agreement in substantially identical terms as this exhibit, binding the
subconsultant to comply with its provisions.
5. OPERATOR Guarantees
OPERATOR shall not, except as authorized or required by its duties by law, reveal or divulge to any person or
entity any PII which becomes known to it during the term of this Service Agreement.
OPERATOR shall keep all PII entrusted to it completely secret and shall not use or attempt to use any such
information in any manner which may injure or cause loss, either directly or indirectly, to SCTA / TAM.
OPERATOR shall comply, and shall cause its employees, representatives, agents and subcontractors to comply,
with such directions as SCTA / TAM may make to promote the safeguarding or confidentiality of all its resources.
If requested by SCTA / TAM, OPERATOR shall sign an information security and confidentiality agreement
provided by SCTA / TAM and attest that its employees, representatives, agents, and subcontractors involved in
the performance of this Service Agreement shall be bound by terms of a confidentiality agreement with
OPERATOR substantially the same in its terms.
6. Notice of Security Breach
OPERATOR shall immediately notify SCTA / TAM when it discovers that there may have been a breach in security
which has or may have resulted in compromise to PII. For purposes of this section, immediately is defined as
within two hours of discovery. The SCTA / TAM contact for such notification shall be the Authorized
Representative designated in the Service Agreement.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
EXHIBIT D: INSURANCE REQUIREMENTS
Contractor shall maintain and require all of its subcontractors and other agents to maintain the insurance
listed below unless such insurance has been expressly waived by the attachment of a Waiverofinsurance
Requirements. Contractor shall not commence Work, nor allow its employees, subcontractors or anyone to
commence Work until the required insurance has been submitted and approved by SCTA. Any requirement for
Contractor to maintain insurance after completion of the Work shall survive this Agreement.
SCTA reserves the right to review any and all of the required insurance policies and/or endorsements, but has
no obligation to do so. SCTA's failure to demand evidence of full compliance with the insurance requirements
set forth in this Agreement or SCTA's failure to identify any insurance deficiency shall not relieve Contractor
from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times
during the performance of this Agreement.
Workers Compensation and Employers Liability Insurance
a. Required if Contractor has employees as defined by the Labor Code of the State of California.
b. Workers Compensation insurance with statutory limits as required by the Labor Code of the State of
California.
c. Employers Liability with minimum limits of $1,000,000 per Accident; $1,000,000 Disease per employee;
$1,000,000 Disease per policy.
d. The policyshall be endorsed to include a written waiverofthe insurer's rightto subrogate against SCTA.
e. Required Evidence of Insurance.
L Subrogation waiver endorsement; and
ii. Certificate of Insurance.
If Contractor currently has no employees as defined by the Labor Code of the State of California,
Contractor agrees to obtain the above -specified Workers Compensation and Employers Liability insurance
should any employees be engaged during the term of this Agreement or any extensions of the term.
General Liability Insurance
a. Commercial General Liability Insurance on a standard occurrence form, no less broad than Insurance
Services Office (ISO) form CG 00 01.
b. Minimum Limits: $1,000,000 per Occurrence; $5,000,000 General Aggregate; $2,000,000
Products/Completed Operations Aggregate. The General Aggregate shall apply separately to each
Project. The required limits may be satisfied by a combination of General Liability Insurance and either
Commercial Excess or Commercial Umbrella Liability Insurance. If Contractor maintains higher limits
than the specified minimum limits, SCTA requires and shall be entitled to coverage forthe higher limits
maintained by Contractor.
c. Anydeductible orself-insured retention shall be shown on the Certificate of Insurance. If the deductible
or self -insured retention exceeds $25,000 it must be approved in advance by SCTA. Contractor is
responsible for any deductible or self -insured retention and shall fund it upon SCTA's written request,
regardless of whether Contractor has a claim againstthe insurance or is named as a party in any action
involving the SCTA.
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
d. The Sonoma County Transportation Authority, Transportation Authority of Marin, City of Santa Rosa,
City of Rohnert Park, City of Cotati, City of Petaluma, City of Novato, City of San Rafael, City of Larkspur,
Sonoma-Marin Area Rail Transit District, and Golden Gate Bridge Highway and Transportation District
shall be endorsed as additional insureds for liability arising out of ongoing and completed operations
by or on behalf of the Contractor in the performance of this Agreement.
e. The insurance provided to the additional insureds shall be primary to, and non-contributory with, any
insurance or self-insurance program maintained by them.
f. The policy definition of "insured contract" shall include assumptions of liability arising out of both
ongoing operations and the products -completed operations hazard (broad form contractual liability
coverage including the "f" definition of insured contract in ISO form CG 00 01, or equivalent).
g. The policyshall be endorsed to include a written waiverof the insurer's rightto subrogate against SCTA.
h. The policy shall cover inter -insured suits between the additional insureds and Contractor and include
a "separation of insureds" or "severability" clause which treats each insured separately.
L Required Evidence of Insurance.
i. Copy of the additional insured endorsement or policy language granting additional insured status;
and
ii. Certificate of Insurance.
Automobile Liability Insurance
a. Minimum Limit: $1,000,000 combined single limit per accident. The required limit maybe satisfied by a
combination of Automobile Liability Insurance and either Commercial Excess or Commercial Umbrella
Liability Insurance.
b. Insurance shall cover all owned autos. If Contractor currently owns no autos, Contractor agrees to
obtain such insurance should any autos be acquired during the term of this Agreement or any
extensions of the term.
c. Insurance shall cover hired and non -owned autos.
d. Required Evidenceofinsurance: Certificate of Insurance.
Standards for Insurance Companies
Insurers, other than the California State Compensation Insurance Fund, shall have an A.M. Best's rating of
at least A:VI I.
Documentation
a. The Certificate of Insurance must include the following reference: SCTA Agreement No. SCTA24012.
b. Contractor shall submit all required Evidence of Insurance prior to the execution of this Agreement.
Contractor agrees to maintain current Evidence of Insurance on file with SCTA as specified in Sections
1— 3 above.
c. The names and addresses for Additional Insured endorsements and Certificates of Insurance are:
Sonoma County Transportation Authority, 411 King Street, Santa Rosa, CA 95404
Transportation Authority of Marin, 900 Fifth Avenue, Suite 100, San Rafael, CA 94901
City of Santa Rosa, City Hall, 100 Santa Rosa Avenue, Santa Rosa, CA 95404
ATTACHMENT 1 to Revocable License Agreement
SCTA24012
City of Rohnert Park, City Hall, 130 Avram Avenue, Rohnert Park, CA 94928-2486
City of Cotati, City Hall, 201 West Sierra Avenue, Cotati, CA 94931
City of Petaluma, City Hall, 11 English Street, Petaluma, CA 94952
City of Novato, City Hall, 922 Machin Avenue, Novato, CA 94945
City of San Rafael, City Hall,1400 Fifth Avenue, San Rafael, CA 94901
City of Larkspur, City Hall, 400 Magnolia Avenue, Larkspur, CA 94939
Sonoma-Marin Area Rail Transit District, 5401 Old Redwood Highway, Suite 200, Petaluma, CA 94954
Golden Gate Bridge Highway and Transportation District,1011 Andersen Drive, San Rafael, CA 94901.
d. Contractor shall submit required Evidence of Insurance for any renewal or replacement of a policy that
already exists, at leastten (10) days before expiration or other termination of the existing policy.
e. Contractor shall provide immediate written notice if: (1) any of the required insurance policies are
terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible orself-insured
retention is increased.
f. Upon written request, Contractor shall provide certified copies of required insurance policies within
thirty (30) days.
Policy Obligations
Contractor's indemnity and other obligations shall not be limited by the foregoing insurance
requirements.
Material Breach
If Contractorfails to maintain insurance which is required pursuantto this Agreement, such failure shall be
deemed a material breach of this Agreement. SCTA, at its sole option, may terminate this Agreement and
obtain damages from Contractor resulting from said breach. Alternatively, SCTA may purchase the required
insurance, and without further notice to Contractor, SCTA may deduct from sums due to Contractor any
premium costs advanced by SCTA for such insurance. These remedies shall be in addition to any other
remedies available to SCTA.
S CTA24012
Final Audit Report
Drop Mobility Agreeement
2024-01-18
Created: 2024-01-08
By: Susan Underwood (susan.underwood@scta.ca.gov)
Status: Signed
Transaction ID CBJCHBCAABAAA1WmXRi37Wyah3BELNuZAp6EWapX1-AJ
"SCTA24012 Drop Mobility Agreeement" History
L Document created by Susan Underwood (susan.underwood@scta.ca.gov)
2024-01-08 - 6:24:10 PM GMT- IP address: 209.77.204.154
E"+ Document emailed to giming@dropmobility.com for signature
2024-01-08 - 6:25:50 PM GMT
Email viewed by giming@dropmobility.com
2024-01-08 - 6:26:00 PM GMT- IP address: 66.249.84.229
i Email viewed by giming@dropmobility.com
2024-01-18 - 0:08:24 AM GMT- IP address: 13.52.227.219
P-► New document URL requested by giming@dropmobility.com
2024-01-18 - 1:48:03 AM GMT- IP address: 73.250.233.226
P4 New document URL requested by giming@dropmobility.com
2024-01-18 - 3:19:30 AM GMT- IP address: 166.198.198.45
-A- Signer giming@dropmobility.com entered name at signing as Qiming Weng
2024-01-18 - 5:09:03 PM GMT- IP address: 72.141.62.243
Document e-signed by Qiming Weng (giming@dropmobility.com)
Signature Date:2024-01-18-5:09:05 PM GMT -Time Source: server- IP address: 72.141.62.243
Document emailed to Adam Brand (Adam.Brand@sonoma-county.org) for signature
2024-01-18 - 5:09:06 PM GMT
Email viewed by Adam Brand (Adam.Brand@sonoma-county.org)
2024-01-18 - 5:10:34 PM GMT- IP address: 104.47.65.254
Document e-signed by Adam Brand (Adam.Brand@sonoma-county.org)
Signature Date: 2024-01-18 - 5:10:45 PM GMT -Time Source: server- IP address: 209.77.204.154
C[3UN�I OF Powered by
SONOMA Adobe
Acrobat Sign
Document emailed to James Cameron Qames.cameron@scta.ca.gov) for signature
2024-01-18 - 5:10:46 PM GMT
Email viewed by James Cameron aames.cameron@scta.ca.gov)
2024-01-18 - 6:45:13 PM GMT- I address: 104.47.64 254
Document e-signed by James Cameron aames.cameron@scta.ca.gov)
Signature Date: 2024-01-18 - 6:56:50 PM GMT - Time Source: server- IP address: 69.181.249.212
Agreement completed.
2024-01-18 - 6:56:50 PM GMT
COUMY OF Powered by
SON Adobe
Acrobat Sign
I.0
ATTACHMENT 2 to Revocable License Agreement:
"PROPERTY" for Bike Hub Siting as part of Bike Share Pilot Program
EMTERPRi3E OR —
EH
Efl
EH
f111iTfi EH
L,- I 9�
AVRAM AVE
- 19O
ANTA +
City -owned Property:
Alicia Park
291 Santa Alicia Drive, Rohnert Park,
California
A P N 143.0 1.0'16
0
&54
Scale 1= 4,8W
0 Mies OAS
ATTACHMENT 3 to Revocable License Agreement:
"PREMISES" and "ACCESS AREA" for Bikeshare Parking Hub on
City Property (APN 143-061-016, Alicia Park,
291 Santa Alicia Drive, Rohnert Park, California)
j 1 a3-Dfi1 •o7d
143-061-070�,'
k
Scale Miles
0 Miles 1 f
0.01 '
�5
"Premises" (Bikeshare parking hub area on 24' x 19' concrete pad installed 7' behind back of sidewalk)
,h k4, NN � ,
"Access Area" (Portion of parking lot, including driveway, drive aisles, paved parking spaces, landscape
strip between paved parking lot and sidewalk, and sidewalk shown above)
ATTACHMENT 4 to Revocable License Agreement:
Equipment —Bike Racks to be installed at Bike Hub
5-Ring Rack
Approximate Weight: 69.8 Ib
304 Stainless steel
May be deployed raw or paintedi
—26"
660m m
—27%"
700mm
ATTACHMENT 5 to Revocable License Agreement:
Insurance
SCTA24012
INSURANCE REQUIREMENTS
Contractors hall maintain and require all of its subcontractors and other agents to maintain the insurance
listed below unless such insurance has been expressly waived by the attachment of a Waiverofinsurance
Requirements. Contra ctorshall not commence Work, nor allow its employees, subcontractors or anyone to
commence Work untilthe required insurance has been submitted and approved by SCTA. Any require mentfor
Contractor to maintain insurance after completion of the Work shall survive this Agreement.
SCTA reserves the right to review any and all of the required insurance policies and/orendorsements, but has
no obligation to do so. SCTA's failure to demand evidence offull compliance with the insurance requirements
set forth in this Agree ment orSCTA's failure to identify any insurance deficiency shall not relieve Contractor
from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times
during the performance of this Agreement.
Workers Compensation and Employers Liability Insurance
a. Required if Contractor has employees as defined by the Labor Code of the State of California.
b. Workers Compensation insurance with statutory limits as required by the Labor Code of the State of
California.
c. Employers Liability with minimum limits of $1,000,000 per Accident; $1,000,000 Disease per employee;
$1,000,000 Disease per policy.
d. The policyshall be endorsed to include a written waiverof the insurer's rightto subrogate againstSCTA.
e. Required Evidence of Insurance,
i. Su brogation waiver endorsement; and
ii. Certificate of Insurance.
If Contractor currently has no employees as defined by the Labor Code of the State of California,
Contractor agrees to obtain the above -specified Workers Compensation and Employers Liability insurance
should any employees be engaged during the term of this Agreement or any extensions of the term.
General Liability Insurance
a. Commercial General Liability Insurance on a standard occurrence form, no less broad than Insurance
Services Office (ISO) form CG 00 01.
b. Minimum Limits: $1,000,000 per Occurrence; $5,000,000 General Aggregate; $2,000,000
Products/Completed Operations Aggregate. The General Aggregate shall apply separately to each
Project. The required limits may be satisfied by combination of General Liability Insurance and either
Commercial Excess or Commercial Umbrella Liability Insurance. If Contractor maintains higher limits
than the specified minimum limits, SCTA requires and shall be entitled to coverage forthe higher limits
maintained by Contractor.
c. Any deductible or self-insu red retentionshall be shownon the Certificate of Insurance. Ifthe deductible
or self -insured retention exceeds $25,000 it must be approved in advance by SCTA. Contractor is
responsible for any deductible orself-insured retention and shall fund it upon SCTA's written request,
regardless of whether Contractor has a claim againstthe insurance or is named as a party in any action
involving the SCTA.
ATTACHMENT 5 to Revocable License Agreement:
Insurance
SCTA24012
d. The Sonoma County Transportation Authority, Transportation Authority of Marin, City of Santa Rosa,
Cityof Rohnert Park, Cityof Cotati, Cityof Petaluma, Cityof Novato, Cityof San Rafael, Cityof Larkspur,
Sonoma-Marin Area Rail Transit District, and Golden Gate Bridge Highway and Transportation District
shall be endorsed as additional insureds for liability arising out of ongoing and completed operations
by or on behalf of the Contractor in the performance of this Agreement.
e. The insurance provided to the additional insureds shall be primary to, and non-contributory with, any
insurance or self-insurance program maintained bythem.
f. The policy definition of "insured contract" shall include assumptions of liability arising out of both
ongoing operations and the products -completed operations hazard (broad form contractual liability
coverage incIudingthe "f" definition of insured contract in ISD form CG 00 01, or equivalent).
g. The po[icy shaII be endorsed to i nclude a written waiver of the i nsu rer's right to subrogate against SCTA.
h. The policy shall cover inter -insured suits between the additianaI insureds and Cc ntracto r a nd include
a "separation of insureds" or "severability" clause which treats each insured separately.
1. Required Evidence ofIns urance.
1. Copy of the additional insured endorsement or policy language granting additional insured status;
and
H. Certificate of Insurance.
Automobile Liability Insurance
a. Minimum Limit: $1,000,000 combined single limit per accident. The required limit may be satisfied by a
combination of Automobile Liability Insurance and either Commercial Excess or Commercial Umbrella
Liability Insurance.
b. Insurance shall cover all owned autos. If Contractor currently owns no autos, Contractor agrees to
obtain such insurance should any autos be acquired during the term of this Agreement or any
extensions of the term.
c. Insurance shall cover hired and non -owned autos.
d. Required Evidenceoflr7surance Certificate of Insurance.
Standards for Insurance Companies
Insurers, other than the California State Compensation Insurance Fund, shall have an A.M. Best's rating of
at leastA:Vll.
Documentation
a. The Certificate of Insurance must include the following reference: SCTAAgreement No. SCTA24012.
b. Contractor shall submit all required Evidence of Insurance prior to the execution of this Agreement.
Contractor agrees to maintain current Evidence of Insurance on file with SCTA as specified in Sections
1- 3 above.
c. The names and addresses for Additional Insured endorsements and Certificates of Insurance are:
Sonoma County Transportation Authority, 411 King Street, Santa Rosa, CA 95404
Transportation Authority of Marin, 900 Fifth Avenue, Suite 100, San Rafael, CA 94901
City of Santa Rosa, City Hall,100 Santa Rosa Avenue, Santa Rosa, CA95404
ATTACHMENT 5 to Revocable License Agreement:
Insurance
SCTA24012
City of Rohnert Park, City H a[[, 130Avram Avenue, Rohnert Park, CA94928-2486
City of Cotati, City Hall, 201 West Sierra Avenue, Cotati, CA 94931
City of Petaluma, City Hall, 11 English Street, Petaluma, CA94952
City of Novato, City Hall, 922 Machin Avenue, Novato, CA94945
City of San Rafael, City Hall, 1400 Fifth Avenue, San Rafael, CA94901
City of Larkspur, City Hal1,400 Magnolia Avenue, Larkspur, CA94939
Sonoma-Marin Area Rail Transit District, 5401 Old Redwood Highway, Suite 200, Petaluma, CA 94954
Golden Gate Bridge Highway and Transportation District, 1011 Andersen Drive, San Rafael, CA94901.
d. ContractorshallsubmitrequiredEvidenceofInsuranceforanyrenewaIorreplacementofapolicythat
already exists, at least ten (10) days before expiration or other termination of the existing policy.
e. Contractor shall provide immediate written notice if: (1) any of the required insurance policies are
terminated; (2) the limits of any of the required policies are reduced; or (3) the deducti ble orself-insured
retention is increased.
f. Upon written request, Contractor shall provide certified copies of required insurance policies within
thirty (30) days.
Policy Obligations
Contractor's indemnity and other obligations shall not be limited bythe foregoing insurance
requirements.
Material Breach
If Contractor fails to maintain insurance which is required pursuantto this Agreement, such failure shall be
deemed a material breach of this Agreement. SCTA, at its sole option, may terminate this Agreement and
obtain damages from Contractor resulting from said breach. Alternatively, SCTA may purchase the required
insurance, and without further notice to Contractor, SCTA may deduct from sums due to Contractor any
premium costs advanced by SCTA for such insurance. These remedies shall be in addition to any other
remedies available to SCTA.
N F eT
LI)
�M1LIFARpti�
ITEM NO. 8.A.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date:
October 8, 2024
Department:
Public Works Department
Submitted By:
Vanessa Garrett, Director of Public Works and Alicia Giudice, Director of
Development Services
Prepared By:
Cortney Bowser, Management Analyst II
Agenda Title:
PUBLIC HEARING: Conduct a Public Hearing and Consider Waiving the
Second Reading of, and Adopting Ordinance 984, an Ordinance amending
Chapter 13.05 "Water Waste and Water Shortage Contingency Plan" of the City
of Rohnert Park Municipal Code to adopt by reference the California State
Model Water Efficient Landscape Ordinance (MWELO), codified at Chapter 2.7
of Title 23 of the California Code of Regulations
RECOMMENDED ACTION:
Conduct a Public Hearing and Consider Waiving the Second Reading of, and Adopting Ordinance 984,
an Ordinance amending Chapter 13.05 "Water Waste and Water Shortage Contingency Plan" of the
City of Rohnert Park Municipal Code to adopt by reference the California State Model Water Efficient
Landscape Ordinance (MWELO), codified at Chapter 2.7 of Title 23 of the California Code of
Regulations
BACKGROUND:
Assembly Bill (AB) 325 of 1990 created the Water Conservation in Landscaping Act requiring the
Department of Water Resources (DWR) to develop a Model Water Efficient Landscape Ordinance
(MWELO). This ordinance was adopted and went into effect January 1, 1993, and involves regulating
the amount of water that can be used for property irrigation for both new development and existing
development that undergoes modifications. In response to numerous drought years, the regulation has
been updated multiple times to further promote water conservation through efficient landscaping
practices and includes among other things, provisions for soil management, grey water usage,
stormwater capture, more efficient irrigation systems, turf limits, as well as lowering the maximum
applied water allowance.
On June 27, 2024, DWR submitted an updated and amended MWELO regulation for review. While the
proposed amendments do not modify or add requirements, they do aim to reduce ambiguity and
improve clarity with the goal of improving implementation and reporting. This amendment will also
incorporate government code updates that have been amended since the previous 2015 ordinance was
adopted by the State.
DWR allowed municipalities the option to adopt the State's updated ordinance or adopt their own
more stringent ordinance. The City has been utilizing the State ordinance through our landscape permit
application process as well as through the building standards within our Municipal Code which
4888-7479-1388 v1
ITEM NO. 8.A.
reference the ordinance. Staff also requires review of landscape plans specifically for compliance with
the State's MWELO. However, it has not been directly adopted by City ordinance.
On September 13, 2024, the City Council unanimously introduced by title only and waived the first
reading of Ordinance 984 to adopt by reference the California State MWELO. Staff is now asking the
Council to conduct a public hearing, adopt, and waive the second reading of Ordinance 984.
ANALYSIS:
The California Model Water Efficient Landscaping Ordinance (MWELO) offers numerous benefits by
promoting efficient water use and sustainable landscaping practices. It significantly aids in water
conservation by requiring the use of drought -tolerant plant species and advanced irrigation techniques,
which collectively reduce overall water consumption. This becomes particularly valuable during
periods of drought, helping landscapes to better endure water shortages. Property owners also benefit
from cost savings due to reduced water bills resulting from efficient irrigation, or the use of alternative
water sources such as graywater, harvested rainwater, and recycled water. Furthermore, MWELO
contributes to environmental protection by minimizing water runoff and associated erosion and
pollution which helps protect neighboring properties and downstream waterways. It is also State Law
that all municipalities are required to enforce.
This ordinance primarily affects the following project types:
oo New construction projects with a landscape area equal to or greater than 500 square feet
requiring a building or landscape permit, plan check, or design review;
oo Rehabilitated landscape projects with a landscape area equal to or greater than 2,500 square feet
requiring a building or landscape permit, plan check, or design review;
This ordinance does not apply to certain projects, none which are in the city limits but regionally exist:
oo Registered local, state, or federal historical sites;
oo Ecological restoration projects that do not require a permanent irrigation system;
oo Mined -land reclamation projects that do not require a permanent irrigation system; or
oo Existing plant collections, as part of botanical gardens and arboretums open to the public.
Local agencies are required by state law to implement and enforce MWELO or more stringent
standards. Currently, MWELO is implemented and enforced in the City by the Development Services
Department through the permitting process. The Capital Improvement Program for public projects also
follow these requirements if landscaping is part of the public project scope. The City is required to
report annually on implementation to DWR's Water Use Efficiency branch. Adopting the MWELO
into the City's Municipal Code will clarify and ensure ongoing compliance with state mandates.
ENVIRONMENTAL ANALYSIS:
The City Council finds and determines that this Ordinance is exempt from the California
Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15307 and 15308, as
an action taken to assure the maintenance, restoration, or enhancement of a natural resource or
protection of the environment where the regulatory process involves procedures for protection of the
environment. This Ordinance is limited to ensuring water efficient landscaping options to preserve
water. There is no evidence to suggest that this Ordinance will result in a significant impact on the
environment, including impacts due to unusual circumstances.
4888-7479-1388 v1 2
ITEM NO. 8.A.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The recommended option is consistent with the Council's multi -year broad goal of Planning and
Infrastructure and FY 24/25 priority to focus on infrastructure and beautification.
OPTIONS CONSIDERED:
1. Staff recommends adopting this ordinance to meet the requirements of state law.
2. No other options were considered as this action will clarify and ensure ongoing compliance
with state mandates.
FISCAL IMPACT/FUNDING SOURCE:
A landscape plan review fee covers the City costs associated with review of the landscape plan to
ensure compliance with MWELO. There is no fiscal impact to adoption of this ordinance.
Public Works Department Head Approval Date: 9/19/24
Finance Approval Date: NA
Human Resources Approval Date: NA
City Attorney Approval Date: NA
City Manager Approval Date: 9/26/24
Attachments:
1. Ordinance No. 984 - an Ordinance amending Chapter 13.05 Water Waste and Water
Shortage Contingency Plan" of the City of Rohnert Park Municipal Code to adopt by
reference the California State Model Water Efficient Landscape Ordinance (MWELO),
codified at Chapter 2.7 of Title 23 of the California Code of Regulations
4888-7479-1388 v1
ORDINANCE NO.984
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING CHAPTER 13.05 WATER WASTE AND WATER SHORTAGE
CONTINGENCY PLAN OF THE CITY OF ROHNERT PARK MUNICIPAL CODE TO
ADOPT BY REFERENCE THE CALIFORNIA STATE MODEL WATER EFFICIENT
LANDSCAPE ORDINANCE, CODIFIED AT CHAPTER 2.7 OF TITLE 23 OF THE
CALIFORNIA CODE OF REGULATIONS (§ 490 ET SEQ.)
WHEREAS, Assembly Bill (AB) 325 of 1990 created the Water Conservation in
Landscaping Act requiring the Department of Water Resources (DWR) to develop a Model
Water Efficient Landscape Ordinance (MWELO). This Model Ordinance was adopted and went
into effect January 1, 1993, requiring all local agencies to adopt a water efficient landscape
ordinance, unless proven unnecessary, by 1993; and
WHEREAS, in response to numerous drought years, the regulation has been updated
multiple times to further promote water conservation through efficient landscaping practices and
includes among other things, provisions for soil management, grey water usage, stormwater
capture, more efficient irrigation systems, turf limits, as well as lowering the maximum applied
water allowance; and
WHEREAS, MWELO requires a water budget for all new or renovated landscapes and
requires specific water -efficient design, construction and maintenance criteria; and
WHEREAS, City of Rohnert Park has implemented all aspects of this ordinance,
however, has not adopted a separate ordinance memorializing this requirement into the City's
Municipal code; and
WHEREAS, the State's MWELO in the form approved the California Water
Commission, promotes the efficient use of water and is an appropriate model ordinance to
continue to promote efficient use of water within the City and to comply with the Governor's
Executive Order B-29-15 and Government Code Section 65595
NOW THEREFORE, the City Council of the City of Rohnert Park does ordain as
follows:
SECTION 1. Section 13.05.010 of the City of Rohnert Park Municipal Code is hereby
amended in its entirety to read as follows:
"13.05.010 Purpose
The purpose of this chapter is to promote the efficient use of the water and recycled water
supply provided by the city; to implement the water efficient landscaping requirements; to
eliminate the intentional or unintentional waste of water when a reasonable alternative solution is
available; to prohibit the use of equipment that is wasteful and to outline the city's policy with
respect to water shortages.
The provisions of this chapter shall apply to all persons, customers, and property served
by the city."
SECTION 2. Section 13.05.060 of the City of Rohnert Park Municipal Code is hereby
added to read as follows:
1113.05.060 State model water efficient landscape ordinance adoption by reference.
1
A. The California State Model Water Efficient Landscape Ordinance, codified at
Title 23, Division 2, Chapter 2.7 (§ 490 et seq.) of the California Code of
Regulations, and any amendments thereto, is hereby adopted and incorporated
herein by reference as if fully set forth below, and shall be known and may be
cited as the Water Efficient Landscape Ordinance of the City of Rohnert Park.
One copy of the California State Model Water Efficient Landscape Ordinance
shall be filed in the office of the Planning Division.
B. The applicable provisions of Chapter 13.05 shall apply in addition to the
applicable provisions of the Water Efficient Landscape Ordinance of the City of
Rohnert Park. In the event of any conflict between provisions of the Water
Efficient Landscape Ordinance of the City of Rohnert Park and the provisions
of Chapter 13.05, the provisions that contain the more stringent water efficient
landscape requirement(s) shall control."
SECTION 3. Severability. The City Council hereby declares that every section,
paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph,
sentence, clause or phrase of this ordinance is for any reason found to be invalid or
unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or
constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases.
SECTION 4. Environmental Review. The City Council finds and determines that this
Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to State
CEQA Guidelines Sections 15307 and 15308, as an action taken to assure the maintenance,
restoration, or enhancement of a natural resource or protection of the environment where the
regulatory process involves procedures for protection of the environment. This Ordinance is
limited to ensuring water efficient landscaping options to preserve water. There is no evidence to
suggest that this Ordinance will result in a significant impact on the environment, including
impacts due to unusual circumstances.
SECTION 5. Effective Date. This ordinance shall be in full force and effective thirty (30)
days after its adoption.
SECTION 6. Publication. The City Clerk is directed to cause this ordinance to be
published in the manner required by law.
This ordinance was introduced on September 10, 2024, and adopted by the Council of the
City of Rohnert Park on October 8, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
2
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle Marchetta Kenyon, City Attorney
N F eT
LI)
�M1LIFARpti�
ITEM NO. 8.13.
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Communityfor Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: October 8, 2024
Department: Administration
Submitted By: Sylvia Lopez Cuevas, City Clerk
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Consider Introducing by Title Only and Waiving the First Reading of Ordinance
985, an Ordinance of the City Council of the City of Rohnert Park Amending
Section 2.12.20 Population and Section 2.12.030 Salaries of the Rohnert Park
Municipal Code to Adjust City Council Compensation
RECOMMENDED ACTION:
Consider Introducing by Title Only and Waiving the First Reading of Ordinance 985, an ordinance of
the City Council of the City of Rohnert Park amending Section 2.12.20 Population and Section
2.12.030 Salaries of the Rohnert Park Municipal Code to adjust City Council compensation from
$484.06 to $1,275 per month per Councilmember.
CONFLICT OF INTEREST:
On September 10, 2024, all members of the Council recused themselves from participating in this item
because participating in the discussion or voting on this item, which would have a material personal
financial effect, would create a conflict of interest for each of them. After making the disclosure, all
Councilmembers left the dais.
The recusals resulted in a lack of quorum and the Rule of Necessity was applied. Mayor Adams, Vice
Mayor Giudice, and Councilmember Rodriguez were selected to participate in these proceedings and
returned to the dais for discussions. After discussions, the Council directed staff to bring forward an
amendment to the Municipal Code to increase City Council Compensation from $484.06 to $1,275 per
month per Councilmember.
BACKGROUND
The Council has not increased its compensation since it adopted Ordinance 911 on October 24, 2017
(attachment 1).
On June 29, 2023, Governor Newsom signed Senate Bill 329 ("SB 329"), which amended Government
Code Section 36516 to increase the maximum amount of salary that City Councilmembers may
receive. Effective January 1, 2024, cities between 35,000 and 50,000 in population may adopt an
ordinance to increase Councilmember compensation up to $1,275 per month. A change in Council
compensation will not be effective until a Councilmember begins a new term on December 10, 2024,
at the earliest.'
1 Government Code Section 36516.5.
OAK #4866-4604-7722 v1
ITEM NO. 8.13.
On September 10, 2024, the Council discussed and directed staff to bring forward an amendment to the
Municipal Code to increase City Council compensation from $484.06 to $1,275 per month per
Councilmember.
ANALYSIS:
SB 329 amends Government Code §36516 to increase the authorized maximum salary for each city
councilmember according to their city's population. According to the California Department of
Finance, the population in Rohnert Park is approximately 44,572 as of January 1, 2024. Section
2.12.0220 of the Municipal Code reflects a population of approximately 42,067 as of 2017.
Consequently, Section 2.12.020 should be amended to incorporate the most recent, best estimate of the
City's population.
Based on that population estimate, Councilmembers may receive up to $1,275 per month in
compensation consistent with SB 329. Rohnert Park Councilmembers currently receive $484.06 per
month plus benefits (attachment 1). As directed by Council, Staff is bringing forward an amendment to
Municipal Code Section 2.12.030 to increase Councilmember salaries to the legally allowed amount.
Any increases to Councilmember compensation must be adopted by ordinance amending the Rohnert
Park Municipal Code Chapter 2.12.030. The ordinance must include findings demonstrating the need
for increased compensation and may not permit automatic future increases. Each time the Council
wants to modify its compensation, it must amend its Municipal Code by adopting a new ordinance.
Any increases in compensation do not take effect until a new Councilmember is seated. If
Councilmembers have staggered terms, the change in compensation may apply to the entire Council
when any Councilmember begins a new term.
District 1, 3, and 4 Councilmembers have been appointed for new terms beginning in December 2024,
and according to Government Code Section 36516.5, if the Council adopts this ordinance, the earliest
the increase may be effective is December 2024, when any Councilmember begins a new term. The
increase must match the pay period; therefore, the increase would not be reflected until the first
paycheck received in January 2025.
STRATEGIC PLAN AND COUNCIL/GOALS PRIORITIES ALIGNMENT:
Providing compensation consistent with State law limits supports Strategic Plan Goal A — Practice
Participative Leadership at All Levels and aligns with the City's goal of "Organization well-being."
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act ("CEQA") because it does not
qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections
15320, 15378 and 15061(b)(3), as it can be seen with certainty that there is no possibility the City's
action would cause either a direct physical change in the environment or a reasonably foreseeable
indirect physical change in the environment.
OPTIONS CONSIDERED:
1. Consider Introducing by title only and waiving the first reading of Ordinance 985, an ordinance
of the City Council of the City of Rohnert Park amending Section 2.12.20 Population and
Section 2.12.030 Salaries of the Rohnert Park Municipal Code to adjust City Council
compensation from $484.06 to $1,275 per month per Councilmember. If the Council chooses to
introduce this ordinance, staff will return at a subsequent meeting to adopt the ordinance.
OAK #4866-4604-7722 v1 2
ITEM NO. 8.13.
2. No other options were considered as this action is consistent with Council's direction from
September 10, 2024.
FISCAL IMPACT/FUNDING SOURCE:
The current salary for each Councilmember is $484.06 a month for a total budgetary impact of
$29,043.60 annually. If the Council increases its compensation consistent with that allowed under the
Government Code, the total annual salary expense will be $76,500, an approximate annual increase of
$47,456.40 to the overall salary budget.
Councilmember salaries are paid out of account number 1000-1000-61000 — Council Salaries &
Wages. In June of this year, the Council increased the Council salaries and wages budget for FY24/25
to cover the cost of increasing all Councilmember salaries to the allowed maximum of $1,275 per
month.
Finance Approval Date: 9/27/24
Human Resources Approval Date: N/A
City Attorney Approval Date: 9/27/24
City Manager Approval Date: 9/26/24
Attachments:
1. Ordinance 911
2. Ordinance 985, An Ordinance of the City Council of the City of Rohnert Park Amending
Section 2.12.20, Population, and Section 2.12.030, Salaries of the Rohnert Park Municipal
Code to Adjust City Council Compensation.
OAK #4866-4604-7722 v1
ORDINANCE NO.911
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING SECTION 2.12.020, POPULATION, AND SECTION 2.12.030, SALARIES,
OF THE ROHNERT PARK MUNICIPAL CODE TO ADJUST CITY COUNCIL
COMPENSATION
WHEREAS, Section 36516 of the Government Code authorizes the council to provide
by ordinance that each member of the council shall receive a prescribed salary;
WHEREAS, the last council member compensation increase was adopted in 2006 setting
the amount at $411.16;
WHEREAS, the prescribed salary may be increased within limits set by Section 36516
of the Government Code;
WHEREAS, staff calculated the maximum permissible compensation to be $637.29 per
month;
WHEREAS, the City Council desires to set council member compensation at a rate that
is lower than the maximum permissible, to be consistent with general employee increases during
the time period between council member adjustments;
WHEREAS, staff calculated the general employee average increase to be 17.73% over
the specified time period;
WHEREAS, a 17.73% increase to the $411,16 compensation yields a monthly
compensation of $484.06;
WHEREAS, the City Council desires to update its codified population of the City of
Rohnert Park since it has increased from 29,674 to 42,067 as of January 1, 2017.
NOW, THEREFORE, the City Council of the City of Rohnert Park ordains as follows:
SECTION I. Section 2.12.020, of the Rohnert Park Municipal Code is amended in its entirety
to read as follows:
Population. As of January 1, 2017, the latest estimate of population of the city
made by the California Department of Finance is forty-two thousand sixty-seven.
SECTION 2. Section 2.12.030, of the Rohnert Park Municipal Code is amended in its entirety
to read as follows:
Salaries. Each council member shall receive a salary of four hundred eighty-four
dollars and six cents per month, as authorized by Government Code 36516 and
which shall be payable at the same time and in the same manner the salaries are
paid to the other officers and employees of the city.
Ord. 911
SECTION 3. This change in compensation shall become effective whenever one or more
members of the City Council begins a new term of office, in accordance with Government Code
section 36516.5.
This ordinance was introduced on October 10, 2017, and adopted by the Council of the City of
Rohnert Park on October 24, 2017 by the following roll call vote!
AYES: Three (3) Councilmembers Callinan, mice Mayor Stafford and
Mayor Mackenzie
NOES: Two (2) Councilmembers Ahanotu and Belforte
ASSENT: None (0 )
ABSTAIN: None (0 )
CITY OF ROHNERT PARK
Jake lJackenzie, Mayor
ATTEST:
(oA ne Buergler, City Clerk
APPROVED AS TO FORM:
z��-- - -, �o
iclielle Marehetta Kenyon, City Attorney
Sergio Rudin, Deputy City Attorney
2
Ord. 911
`w
AFFIDAVIT OF POSTING
Pursuant to California Govemment Code § 36933 and § 40806
Pursuant to Rohnert Park Municipal Code 1.08.010
STATE OF CALIFORNIA }
} ss
County of Sonoma }
I, JoAnne M. Buergler, City Clerk for the City of Rohnert Park, declare that a true and correct
copy of Ordinance No. 911:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RUHNERT PARK
AMENDING SECTION 2.12.020, POPULATION, AND SECTION 2.12.030, SALARIES,
OF THE RUHNERT PARK MUNICIPAL CODE TO ADJUST CITY COUNCIL
COMPENSATION
was published on October 27, 2017 as required by law and posted in five (5) public places
in said City, to:.
www.rpcity.org for website posting
City Hall
130 Avram Avenue
Public Safety Main Station
500 City Center Drive
Rohnert Park Community Center
5401 Snyder Lane
Rohnert Park - Cotati Regional Library
5250 Lynne Conde Way
i ned
Subscribed and sworn to before me this of �oyfhlk". 2017.
Laatli� A�-
Caitlin Saldanha, Deputy City Clerk
m:\ordinances\ordinances 2017\911\affidavit of posting.docx
CERTIFICATION OF PUBLICATION IN
"The Community VOICE"
(Published every Friday)
in the
SUPERIOR COURT
of the
STATE OF CALIFORNIA
In and For the County of Sonoma
COUNTY OF SONOMA
City of Rohnert Park
Ordinance No. 911
STATE OF CALIFORNIA, The undersigned does hereby certify and declare: That at all times hereinafter sworn, deposes
and says: That at all times hereinafter mentioned she was a citizen of the United States, over the age of eighteen years and a
resident of said county and was at all said times the principal clerk of the printer and publisher of The Community VOICE, a
newspaper of general circulation, published in the City of Rohnert Park, in said County of Sonoma, State of California; that
The Community VOICE is and was at all times herein mentioned, a newspaper of general circulation as that term is defined
by Section 6000 of the Government Code; its status as such newspaper of general circulation having been established by
Court Decree No. 35815 of the Superior Court of the State of California, in and for the County of Sonoma, Department No. 1
thereof; and as provided by said Section 6000, is published for the dissemination of local and telegraphic news and
intelligence of a general character, having a bona fide subscription list of paying subscribers, and is not devoted to the
interest, or published for the entertainment or instruction of a particular class, profession, trade, calling, race or denomination,
or for the entertainment and instruction of such classes, professions, trades, callings, races or denominations; that at all said
times said newspaper has been established and published in the said City of Rohnert Park, in said County and State at regular
intervals for more than one year preceding the first publication of this notice herein mentioned; that said notice was set in type
not smaller than non-pareil and was preceded with words printed in black face type no smaller than non-pareil, describing and
expressing in general terms, the purport and character of the notice intended to be given; that the " City of Rohnert Park,
Ordinance No. 911" of which the annexed is a printed copy, was published in said newspaper at least _1 consecutive times),
commencing on the 27 day of October, 2017 and ending on the 27 day of October, 7017.
I HEREBY CERTIFY AND DECLARE UNDER THE PENALTY OF perjury that the foregoing is true and correct.
EXECUTED this 27 day of October, 2017 at Rohnert Park, California
Signed
Claudia Smith Chief Clerk
6ROIIVWE NO.911
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RONWERT PARK
AMENDIN f3 SECTIGN 2,12.020, POPULATIQH, AND SECTION 2,12.030,
SALARIES, GF THE ROHNERT PART[ MUNICIPAL CODE TO
ADJUST CPIs' COUNCIL COMPENSATION
WHEREAS, Section 36516 of the Government Cc do authorizes the council top ro•I
le by ordlriante thateach member of the council shall receive a Int%SCrIbed salary; I
WHEREAS, the laat council membercompensatlon Increase rres adoplod in 2006
tllnp the amounl at $411.16;
WHEREAS, tlse preserilmd salary may be increased within Ilmits set by Section
516 of the Government Code;
WHEREAS, staff csiculated the maximum permilsslbie compensation to be S637.29
a month;
WHEREAS, the Cfly CouneH desires to sot council mnmburcompun5allors at rate
at is lower than the moxfmum permissible, to bit cone istoot with general amployca In -
eases during the lime period betwoon council manmher adJustmant s;
WHEREAS, staff cIIcu[aIDd the general empibyee averag0 If, Mesa to be 17.73%
for the spec Ined time period;
WHEREAS, a 17.73% 1 n creas a toth9 $411.16camp noat] on yields a monthly cam,
rosatlon of 5484.06;
WHEREAS, the City Council desires to update Its cad ffied populaIlan of the Clty
Rob mert Park sin cc i1 has increased from 29.674 to 42.061 as of January 1, 2011.
NOW. THEREFORE. the City Counc11 al rho City of Robriort Park ordains as fol
SECTION 1. Section 2.12.020, of the Rohnert Park Municipal Code le amended in
s entirety to read as follows:
Population, As of January 1, 2017, the latest estimate al papuiatfon of the cRy
made by the California Department of Fhsanco is forty-two thousand 9Ixty•sowon
,
SECTION 2. Section 2.12.030, of the Rohnert Park Munlcipal Code is amended In
a entirely la read as foIlawa:
Salaries. Each council member shall rotolva a salary of four hundred eightytour
dollars and stx cants per month. as eulhofIzed by Gova rnnsont Code 36516 and
which shall be payable at the same Limo and In the same manner Ilse satariea art
paid to the other off lcem and employees 011he City.
SECTION 3. This change in componsafian shall becomu effective whenover one
v more members of the Clty Council begffm a new term of office, In accordaaea H41f1
;wdeuinicoi Code section 36516.5.
'his ordinance was introduced on October 10, 2017, and adopted by the Council of Ow
:IN of Rohnert Park en October 24, 2017 by the fat lawing tall tail vote:
AYES: Three (3) Councllmembare Califnan, Vice Mayor Stafford
and Mayor Mackenzie
NOES: Two (2) Councl I mom be rs Ahanot u and Belforte
ASSENT; None 10)
ABSTAIN; Nona (0)
Dared. September 27, 2017 City of Rohnert Park
'ST: Jake Mackenzie, Mayor
ine Ruargler, City Clerk
ROVED As TO FORM;
[to Rudln, Deputy City Attomay lie
bh,PL1 Ottaber27, 2017
community Voice
ORDINANCE NO.985
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING SECTION 2.12.020 POPULATION AND SECTION 2.12.030 SALARIES OF
THE ROHNERT PARK MUNICIPAL CODE TO ADJUST CITY COUNCIL
COMPENSATION
WHEREAS, Section 36516 of the Government Code authorizes the City Council to
provide by ordinance that each member of the Council shall receive a prescribed salary;
WHEREAS, the last Councilmember compensation increase was adopted in 2017 setting
the amount at $484.06 per month;
WHEREAS, Government Code Section 36536 further provides that the prescribed salary
may be increased to the maximum permissible compensation of $1,275.00 per month;
WHEREAS, the City Council hereby finds that the role of City Councilmember requires
a substantial time commitment with a salary that has not been adjusted in almost a decade;
WHEREAS, the City Council further finds that, because of the current salary limit, the
pool of potential City Council candidates is restricted to those who have the means and available
time to serve with minimal compensation;
WHEREAS, the City Council finds that increasing Councilmember compensation is in
the public interest because it may remove a barrier to broader participation on the City Council
as it may make the position more tenable for a larger number of potential candidates and
encourages participative leadership at all levels of City government;
WHEREAS, the City Council desires to set Councilmember compensation at a rate that
is consistent with Section 36516 of the Government Code; and
WHEREAS, the City Council desires to update the estimated population of the City of
Rohnert Park in the Municipal Code because it has increased from 42,067 to 43,821 as of
January 1, 2024.
NOW, THEREFORE, the City Council of the City of Rohnert Park ordains as follows:
SECTION 1. Section 2.12.020 of the Rohnert Park Municipal Code is amended in its
entirety to read as follows:
Population. As of January 1, 2024 the latest estimate of population of the city
made by the California Department of Finance is forty-three thousand eight
hundred and twenty-one.
SECTION 2. Section 2.12.030 of the Rohnert Park Municipal Code is amended in its
entirety to read as follows:
Salaries. Each council member shall receive a salary of one thousand two hundred
and seventy-five dollars per month, as authorized by Government Code 36516
and which shall be payable at the same time and in the same manner the salaries
are paid to the other officers and employees of the city.
SECTION 3. This change in compensation shall become effective whenever one or
more members of the City Council begins a new term of office in accordance with Government
Code section 36516.5.
SECTION 4. Severability. The City Council hereby declares that every section,
paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph,
sentence, clause or phrase of this ordinance is for any reason found to be invalid or
unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or
constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases.
SECTION 4. Environmental Review. The City Council finds and determines that this
action is exempt from the California Environmental Quality Act ("CEQA") because it does not
qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines
Sections 15320, 15378 and 15061(b)(3), as it can be seen with certainty that there is no
possibility the City's action would cause either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment.
SECTION 5. Effective Date. This ordinance shall be in full force and effective thirty (30)
days after its adoption.
SECTION 6. Publication. The City Clerk is directed to cause this ordinance to be
published in the manner required by law.
This ordinance was introduced at the City Council's regular meeting on October 8, 2024,
and adopted by the Council of the City of Rohnert Park at its regular meeting on October 22, 2024,
by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
Susan H. Adams, Mayor
ATTEST:
Sylvia Lopez, City Clerk
APPROVED AS TO FORM:
Michelle Marchetta Kenyon, City Attorney
Ordinance No. 985
Page 2 of 2
R%hYWA(Pd*
Councilmember
Compensation
Increase
SYLVIA LOPEZ CUEVAS,
CITY CLERK
OCTOBER 8, 2024
Amendments to Rohnert Park
Municipal Code
Consider Introducing by Title Only and Waiving
the First Reading of Ordinance 985 according to
Council direction from September 10, 2024
Amending Section 2.12.20 Population from
42,067 to 44,572 (per California Department of
Finance as of January 1, 2024)
Amending Section 2.12.030 to Adjust City
Council Compensation from $484.06 to $1,275
per month
Timeline
9/10/2024 Discussion and Direction (Meeting 1)
10/8/2024 Introduce Ordinance (Meeting 2)
10/11/2024 Pre -Adoption Summary Due
10/22/2024 Adopt Ordinance (Meeting 3)
11/1/2024 Post -Adoption Summary Due
12/10/2024 Councilmembers are seated (new terms begins)
12/15/2024 Pay period begins
12/25/2024 Pay period ends
1/10/2025 Paycheck reflects new increase
morl
w
Questions, Comments &
Direction
ITEM NO. 8.C.
'n Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow."
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: October 08, 2024
Department: Administration
Submitted By: Sylvia Lopez Cuevas, City Clerk
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Receive an Informational Presentation Regarding City Commissions,
Committees, and Boards for terms expiring December 31, 2024 and City's
Recruitment Efforts
RECOMMENDED ACTIONS:
Receive an informational report regarding City Commissions, Committees, and Boards terms
expiring on December 31, 2024.
BACKGROUND:
The Maddy Act requires each legislative body to prepare a list of all boards, commissions, and
committee appointments made by the City Council no later than December 31 of each year. This list
is also known as the Local Appointments List or Maddy Act List. The Maddy Act list contains the
following information:
a) A list of all appointive terms expiring during the next calendar year, with the name of the
incumbent appointee, the date of appointment, the date the term expires, and the necessary
qualifications for the position.
b) A list of all boards, commissions, and committees whose members serve at the pleasure of
the legislative body, and the necessary qualifications for each position.
In compliance with the Maddy Act, the 2024 Local Appointments List containing required advisory
body appointive information was posted and distributed on September 9, 2024 (See attachment 1.)
ANALYSIS:
City Council Protocols XI.A.1. requires all persons interested in being considered for service on a City
board, commission, or committee to have on file with the City a Fact -Sheet Application (See
attachment 2) indicating an interest in serving.
In the next few days, the City Clerk's Office will begin notifying the Committee, Commission, and
Board members with expiring terms and encourage them to re -apply.
To attract more potential applicants, all public messaging will be in English and Spanish. The City
Clerk's Office has preliminarily identified and used the following methods of outreach:
Social media engagement on Facebook, Instagram, Twitter, and NextDoor.
2. Public Updates on the City's Website.
3. Using the City's Spotlight for updates and deadline information.
ITEM NO. 8.C.
4. Publishing in the Community Voice and Press Democrat.
5. Updates sent via the Rohnert Park-Cotati Unified School District parent newsletters.
6. Press releases sent to various outlets and groups.
7. Notices posted at various City facilities.
8. Display advertisements on Channel 26.
9. Notice distribution to:
a. Latino Alliance,
b. Leadership Rohnert Park Alumni,
c. Sonoma County Bicycle Coalition,
d. Sonoma State University,
e. Los Cien
f. Sonoma State University Filipino American Association (FAASSU),
g. Filipino American National History Society (FANHS)
h. Rohnert Park Chamber of Commerce,
i. League of Women Voters Sonoma County (LWVSC),
j. Cotati-Rohnert Park Rotary Club, and
k. Rohnert Park Cotati Regional Library.
10. Department Head Briefing at City Council
11. Distribution of flyers.
12. Attendance to Farmers Market
13. Posting on the City's Fall Recreational Guide
Pursuant to the City Council Protocols Section XI.A.2., for City commissions, committees, and
boards with five (5) members, each Councilmember shall be entitled to appoint one member. All
other commissions, committees, and boards not divisible by five (5) shall be selected by the Council
as a whole on an "at -large" basis. Although the City of Rohnert Park transitioned to a by -district
elections system, it is not required that Councilmembers appoint members within their respective
districts.
The following is a list of the City's commission, committee, and board year-end terms to expire
December 31, 2024. Individuals interested in serving must apply with the City Clerk's Office no later
than November 15, 2024. Applications received will be provided to the Council for review and
potential nomination/appointment at one of the City Council meetings on December 10, 2024:
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
Five Members - Four-year Terms
NAME
FIRST LAST
TERM
APPOINTED BY
APPOINTED APPOINTED
EXPIRES
Steve Keith
1/2023 1/24/2023
12/2024
District 1
Jan Orgen
4/2022 4/01/2022
12/2024
District 3
Tim Hensel
1/2011 1/12/2021
12/2024
District 4
ITEM NO. 8.C.
BUILDING APPEALS BOARD
Three Members - Four-year Terms
NAME FIRST LAST TERM APPOINTED BY
APPOINTED APPOINTED EXPIRES
Vacant 12/2024 At Large
MOBILE HOME PARKS RENT APPEALS BOARD
Five Members - Four-year Terms - Staggered
NAME
FIRST LAST
TERM
APPOINTED BY
APPOINTED APPOINTED
EXPIRES
Anna Mitsunaga
9/2024 9/24/2024
12/2024
District 1
Brooke Lewis Davis
1/2021 1/12/2021
12/2024
District 3
Carla A. Taylor
1/2021 1/12/2021
12/2024
District 4
PARKS & RECREATION COMMISSION
Five Members - Four-year Terms
NAME
FIRST LAST
TERM
APPOINTED BY
APPOINTED APPOINTED
EXPIRES
Vicent Bunker
9/2024 9/24/2024
12/2024
District 1
Erin Armstrong
9/2024 9/24/2024
12/2024
District 3
Chris Borr
1/2009 1/12/2021
12/2024
District 4
PLANNING COMMISSION
Five Four-year Terms
NAME
FIRST LAST
TERM
APPOINTED BY
APPOINTED APPOINTED
EXPIRES
Tramaine Austin -Dillon
9/2024 9/24/2024
12/2024
District 1
Fanny Lam
1/2021 1/12/2021
12/2024
District 3
Vacant
12/2024
District 4
SENIOR CITIZENS ADVISORY COMMISSION
Five Four-year Terms
NAME
FIRST LAST
TERM
APPOINTED BY
APPOINTED APPOINTED
EXPIRES
Debby Mentz
1/2023 1/10/2023
12/2024
District 1
Jim Pekkain
1/2020 1/12/2021
12/2024
District 3
Alice Kibwaa
1/2021 1/12/2021
12/2024
District 4
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
Making appointments to City Committees, Commissions, and Boards supports the City's values of
communication and collaboration and Goal A "Practice Leadership at all Levels" as well as Goal D
"Continue to Develop a Vibrant Community."
OPTIONS CONSIDERED:
1. Recommended Option: City Council to receive the Report Regarding City Commissions,
Committees, and Boards for terms expiring December 31, 2024. Applications received will
be provided to Council and subsequently considered for appointments by the City Council on
December 10, 2024.
ITEM NO. 8.C.
2. Alternative: City Council could consider the item at a future City Council meeting however
this option is not recommended because current terms expire 12/31/2024 which could result
in a lack of quorum for most bodies.
FISCAL IMPACT/FUNDING SOURCE:
None.
Department Head Approval Date: NA
City Manager Approval Date:
Finance Director Approval Date: NA
City Attorney Approval Date: NA
Attachments:
1. 2024 City of Rohnert Park Local Appointment List
2. Fact Sheet Application Form, including Building Appeals Board Application.
3. City Council Protocols Section XI, City Commissions, Committees, and Boards
Rohnert Park, CA Boards & Commissions
Application Form
Profile
First Name
Email Address
Home Address
Middle Last Name
Initial
Suite or Apt
City State Postal Code
What year did you become a Rohnert Park resident?
What district do you live in?
None Selected
Primary Phone
Employer
Work Address
Type of Business
Specific Work Performed
Alternate Phone
Job Title
Which Boards would you like to apply for?
r Bicycle and Pedestrian Advisory Committee
r Building Appeals Board
r Golf Course Oversight Committee
r Marin/Sonoma Mosquito and Vector Control District
r Mobile Home Rent Appeals Board
r Parks and Recreation Commission
r Planning Commission
F- Senior Citizens Advisory Commission
F Sonoma County Library Commission
Is this application to seek reappointment?
O Yes r No
If this application is to seek reappointment, how long have you served?
Page 1 of 3
Question applies to Mobile Home Rent Appeals Board
Do you currently reside in one of the City's Mobile Home Parks? If so, which
one?
Question applies to Senior Citizens Advisory Commission
Are you 60 years old or older?
r Yes r No
Interests & Experiences
Please tell us about yourself and why you want to serve.
High School Diploma?
r Yes r No
Indicate Reasons for your Interest in Appointment
List Activities in Clubs, Associations, etc.
Other Degrees, Awards, etc.
Upload a Resume
Question applies to Building Appeals Board
Please indicate which qualifications you currently hold:
None Selected
Demographics
The following information helps track our recruitment and diversity efforts.
Ethnicity
None Selected
Gender
None Selected
Sexual Orientation
None Selected
Date of Birth
Page 2 of 3
Are you over 18?
r, Yes r No
Acknowledgements
Please Agree with the Following Statement
If appointed, I agree to complete an Ethics and any other trainings as
required by the City of Rohnert Park
1- I Agree
Please Agree with the Following Statement
If appointed, I agree to comply with the Ralph M. Brown Act and Public
Records Act
I- I Agree
Please Agree with the Following Statement
If appointed, I agree to comply with City of Rohnert Park policies and
protocols
r I Agree
Please Agree with the Following Statement
If appointed and my position requires it, I agree to submit a Form 700
(Statement of Economic Interest) as requested by the City of Rohnert Park
C I Agree
Page 3 of 3
v"NER7 PARk
City of Rohnert Park
Local Appointments List*
Cq FIFURNZP
2024
BICYCLE AND PEDESTRIAN Necessary qualifications: Current Rohnert Park residents are eligible.
ADVISORY COMMITTEE Preference is given to interested and responsible bicycle enthusiasts to review
Five Seats and make recommendations to the City Council on Bike Path Plans/Projects in
Four-year Terms the community. Limited to Two Consecutive Terms unless otherwise
requested by Council.
Contact: Eydie Tacata, Sr. Public Works Analyst etacatanrpcity.org 707-588-2205
Established by the City Council on September 22, 1992.
Bylaws Adopted by Minute Order of the Bicycle and Ped Committee on 08/27/2018.
Meets on the 4th Monday at 5:30 p.m. - City Hall Council Chambers
PURPOSE: Maintains City's Bicycle Master Plan and reviews Bike Path Plans/Projects & makes recommendations to
City Council.
NAME FIRST LAST TERM APPOINTED BY
APPOINTED APPOINTED EXPIRES
Steve Keith 1/2023 1/24/2023 12/2024 Samantha Rodriguez (Dl)
Shirley Johnson 1/2023 1/10/2023 12/2026 Emily Sanborn (D2)
Tim Hensel 1/2011 1/12/2021 12/2024 Gerard Giudice (D3)
Jan Ogren 4/2022 4/01/2022 12/2024 Jackie Elward (134)
Gary Gutierrez 1/2017 1/10/2023 12/2026 Susan H. Adams (D5)
Necessary qualifications:
• Professionally registered civil, structural, or geotechnical engineers; or
• Professionally licensed architects; or
• Professionally registered geologist or engineering geologist; or
• Certified building inspectors or officials as follows: Building Inspector
[ICC], Building Plans Examiner [ICC], Combination Inspector [ICC],
BUILDING APPEALS BOARD Building Official [ICC], Master Code Professional [ICC], Residential
Three Seats Building Inspector [ICC], Residential Combination Inspector [ICC],
Four-year Terms Combination Plans Examiner [ICC], Building Code Official [ICC],
Construction Inspector Division II [ACIA], Division of the State
Architect Class 1 & 2, and OSHPD Class A; or
• Contractors licensed by the California State Licensing Board as an A,
B, or C contractor involved in building construction regulated by
current California Building Code Standards.
Board Members must file conflict of interest statements as required by law.
Contact: Robert "Bob" Curry, Chief Building Official rcurryk1Pcity.org 707-588-2272
Established by City Council's adoption of the California Building Code Section 113
Meets as needed - City Hall
PURPOSE: To hear and decide appeals of orders, decisions, and determinations made by the Building Division
relative to the application and interpretation of Title 24: California Building Standards Codes and other regulations
governing use, maintenance, and change of occupancy.
NAME FIRST LAST TERM APPOINTED BY
APPOINTED APPOINTED EXPIRES
Darrin Jenkins 1/2023 1/10/2023 12/2026 At Large
Bryan Waters 7/2018 1/10/2023 12/2026 At Large
Vacant 12/2026 At Large
MOBILE HOME PARKS Necessary qualifications: Current Rohnert Park residents are eligible.
RENT APPEALS Preference is given to citizens interested in preventing unreasonable rent increases
Five Seats for controlled mobile home rental spaces in Rohnert Park for the five (5) mobile
Four-year Terms home parks in the city while still assuring the owner's right to a fair return. Board
Members will be required to file conflict of interest statements as required by law.
Contact: Jenna Garcia, Housing Manager, ' alp rcia&rpcity.org 707-588-2233
Established by Initiative Election on December 8, 1987, by Ord. No. 494
Governed by Chapter 9.70 of the Rohnert Park Municipal Code
Bylaws Adopted by Resolution 21/02 f the Mobile Home Rent Appeals Board on 5/6/21
v"NER7 PARk
City of Rohnert Park
Local Appointments List*
Cq FIFURNZP
2024
Meets on the 1st Thursday at 6:00 p.m. - Council Chamber
PURPOSE: Administration of the established Mobile Home Park ordinance that regulates rent adjustments for the
five (5) mobile home parks in the city.
NAME
FIRST
APPOINTED
LAST
APPOINTED
TERM
EXPIRES
APPOINTED BY
Vacant
12/2024
Samantha Rodriguez (D1)
William Patrick Reymond
10/2009
1/10/2023
12/2026
Emily Sanborn (D2)
Brooke Lewis Davis
1/2021
1/12/2021
12/2024
Gerard Giudice (D3)
Carla A. Taylor
1/2021
1/12/2021
12/2024
Jackie Elward (D4)
Janeen Kirby
6/2016
1/10/2023
12/2026
Susan H. Adams (D5)
PARKS & RECREATION COMMISSION Necessary qualifications: Current Rohnert Park residents are
Five Seats eligible. Preference is given to citizens indicating an interest in
Four-year Terms parks and recreation programs for the community.
Contact: Cindy Bagley, Director of Community Services cbagleykrpcity.org 707-588-3452
Established by Ord. No. 12 on November 19, 1962
Governed by Chapter 2.32 of the Rohnert Park Municipal Code
Meets on the 1st Monday at 5:30 p.m. - Council Chamber
PURPOSE: Review policies & programs & make recommendations to Council & Recreation Department.
NAME
FIRST
APPOINTED
LAST
APPOINTED
TERM
EXPIRES
APPOINTED BY
Vacant
12/2024
Samantha Rodriguez (D1)
Sara Jordan
1/2023
1/10/2023
12/2026
Emily Sanborn (D2)
Vacant
12/2024
Gerard Giudice (D3)
Chris Borr
1/2009
1/12/2021
12/2024
Jackie Elward (D4)
Jim Barrios
1/2023
1/10/2023
12/2026
Susan H. Adams (D5)
Necessary qualifications: Current Rohnert Park residents are eligible.
PLANNING COMMISSION Preference is given to citizens interested in acting as an advisory agency to the
Five Seats City Council and in having such powers and duties as may be assigned to it by the
Four-year Terms City Council including that of the Board of Appeals to hear appeals of zoning
administrator decisions. Commissioners will be required to file conflict of
interest statements as required by law.
Contact: Clotile Blanks, Community Development Technician cblanks(c- ipcity.org 707-588-2213
Established by the Council on June 24, 1963, by Ordinance 28
Governed by Chapter 17.25.090 of the Rohnert Park Municipal Code
Meets on the 2nd & 4th Thursday at 6:00 p.m. - Council Chamber
PURPOSE: Reviews plans for physical development for proposed construction in the City.
NAME
FIRST
LAST
TERM
APPOINTED BY
APPOINTED
APPOINTED
EXPIRES
Marc Orloff
1/2019
1/10/2023
12/2026
Susan H. Adams (D5)
Matthew Epstein
1/2023
1/10/2023
12/2026
Emily Sanborn (D2)
Fanny Lam
1/2021
1/12/2021
12/2024
Gerard Giudice (D3)
Tramaine Austin -Dillon
1/2021
1/12/2021
12/2024
Walter "Willy" Linares (D1)
Vacant
12/2024
Jackie Elward (D4)
SENIOR CITIZENS ADVISORY Necessary qualifications: Current Rohnert Park residents, who are 60 years
COMMISSION old or older, are eligible. Preference is given to citizens indicating an interest
Five Seats in identifying the needs of the elderly of the community and creating citizen
Four-year Terms awareness of these needs.
Contact: Amanda Foley, Community Services Supervisor afoleyA1pcity.org 707-585-6784
Established by the City Council on November 24, 1980, by Resolution No. 80-214
Term of Office and Meeting Frequency Established by Resolution 2018-105
v"NER7 PARk
City of Rohnert Park
Local Appointments List*
Cq FIFURNZP
2024
Meets at least once every four months (typically on the third Thursday of January, April, July, and October) at
12:30 p.m. - Senior Center
PURPOSE: To advise Council and City Manager on policies & programs serving Rohnert Park's Senior Citizens.
NAME
FIRST
APPOINTED
LAST
APPOINTED
TERM
EXPIRES
APPOINTED BY
Debby Mentz
1/2023
1/10/2023
12/2024
Samantha Rodriguez (D1)
Phyllis Transue
1/2019
1/10/2023
12/2026
Susan H. Adams (D5)
Jan Post -Schwarz
7/2024
7/2024
12/2026
Emily Sanborn (D2)
Alice Kibwaa
1/2021
1/12/2021
12/2024
Jackie Elward (D4)
Jim Pekkain
1/2020
1/12/2021
12/2024
Gerard Giudice (D3)
Necessary qualifications: Commissioners must have an interest in the library
and its services; understand and subscribe to the Sonoma County Library
mission and values. Has the willingness and ability to devote time and energy to
the role. Is able to represent varied needs and interests of the community and of
SONOMA COUNTY LIBRARY the library. Has strong interpersonal, listening, and communication skills.
COMMISSION Knows how to build partnerships with governing bodies, agencies, elected
One Seat officials, library staff and members of the public. Has the ability to handle
Four-year Term opposition and make decisions in the interest of library service. Demonstrates
common sense and sound judgment. Can work with diverse groups and ideas in
a constructive way. Understands effective decision -making processes; can be
decisive and comfortable with large-scale decisions. Values collaboration and
works to build consensus.
Contact: Lisa Davison, Commission Assistant ldavisooksonomalibrary.org 707 545-0831 x1529
Appointment authorized by City Council Resolution 2014-052 Re: Joint Powers Agreement on May 27, 2014
Subject to City Council Protocols, City's Records Retention Schedule, Conflict of Interest Code, Internet, E-Mail and
Electronic Media Use Policy.
Meets on the 1st Wednesday at 6:00 p.m. — Currently Via Teleconference (Computer or Telephone) - dates and
location are subject to change.
PURPOSE: Provides governance for the Sonoma County Library; lends expertise and experience to the organization;
establishes policy; sets goals and objectives; hires and evaluates the director; establishes and monitors the annual
budget; exercises such other powers, consistent with the law to foster the effective use and management of the library.
NAME FIRST LAST TERM APPOINTED BY
APPOINTED APPOINTED EXPIRES
Barbara Mackenzie 8/2014 7/22/2022 8/02/2026 Nominated by Mayor,
appointed by Council
MARIN/SONOMA MOSQUITO Necessary qualifications:
AND VECTOR CONTROL The appointee must be an elector of the appointing city/country from which
DISTRICT they are appointed. Preference for the appointment will be given to a person
One Seat with a strong interest in the prevention, elimination, or control of mosquitoes
Two or Four-year Term and other arthropods known to be potential carriers of infectious diseases or
presenting a public nuisance.
Contact: Dawn Williams, Administrative Assistant dawnwkmsmosquito.org (707) 230-5394
Appointment authorized by California Health and Safety Code, Division 3, Chapter 1, Article 3, Section 2022
Subject to City Council Protocols, City's Records Retention Schedule, Conflict of Interest Code, Internet, E-Mail and
Electronic Media Use Policy.
Meets on the 2nd Wednesday at 7 p.m. — District Headquarters, 595 Helman Lane, Cotati
PURPOSE: Board of Trustees of the Mosquito and Vector Control District is to organize and carry out an effective
mosquito and vector control program and to develop a budget adequate to staff and support the program.
NAME FIRST LAST TERM APPOINTED BY
APPOINTED APPOINTED EXPIRES
Mike Thompson 07/11/2024 12/31/2026 Nominated by Mayor,
appointed by the Council
v"NER7 PARk
City of Rohnert Park
Local Appointments List*
Cq FIFURNZP
2024
CC.
City Council Members
City Department Heads
City Commission, Committee & Board Members
Marcela Piedra, City Manager
Michelle Marchetta Kenyon, City Attorney
Lee Burdick, Assistant City Attorney
Eydie Tacata, Management Analyst and Staff Liaison for Bicycle Pedestrian Advisory Committee
Jenna Garcia, Housing Manager and Staff Liaison for Mobile Home Parks Rent Appeals Board
Amanda Foley, Community Services Supervisor and Staff Liaison for Senior Citizens Advisory Commission
Cindy Bagley, Director of Community Services and Staff Liaison for Parks and Recreation Commission
Clotile Blanks, Staff Liaison for Planning Commission
Dawn Williams, Administrative Assistant, Marin/Sonoma Mosquito & Vector Control District
Lisa Davison, Library Commission Assistant
FOR POSTING:
City Hall
Website
Public Safety
Community Center
Senior Center
This appointment list of the City of Rohnert Park's Commission, Committee, and Board members is posted annually in
compliance with the requirements of the Maddy Act, California Government Code Section §54970 et seq.
*The names on this list are subject to change based on term expiration and resignations that occur during the year.
Except for Building Appeals Board members, members serving in any City Commission, Committee or Board must
reside in Rohnert Park. All members are required to complete a Brown Act and Ethics training provided by the city and
are subject to City Council Protocols, City's Records Retention Schedule, Conflict of Interest Code, Internet, E-Mail
and Electronic Media Use Policy.
For a list of current vacancies or to apply visit www.rpcity.org/CommissionsCommitteesBoardsVacancies or contact the
City Clerk's Office via email cityclerk( ipcity.org or by telephone (707) 588-2227.
�OHNERT fAkF City of Rohnert Park
Fact Sheet Application for Appointment to Building
CAGIFONN}P Appeals Board
Which Commission, Board, or Committee do you seek Appointment?
City of Rohnert Park Building Appeals Board
Name Residence Telephone ( )
Address
Work Phone ( ) Fax ( ) Cell ( )
Email
Indicate Reasons for Your Interest in Appointment
Please Indicate which Qualifications you Currently Hold:
❑ Professionally registered civil, structural, or geotechnical engineers; or
❑ Professionally licensed architects; or
❑ Professionally registered geologist or engineering geologist; or
❑ Certified building inspectors or officials as follows: Building Inspector [ICC], Building Plans Examiner [ICC],
Combination Inspector [ICC], Building Official [ICC], Master Code Professional [ICC], Residential Building Inspector
[ICC], Residential Combination Inspector [ICC], Combination Plans Examiner [ICC], Building Code Official [ICC],
Construction Inspector Division II [ACIA], Division of the State Architect Class I & 2, and OSHPD Class A; or
❑ Contractors licensed by the California State Licensing Board as an A, B, or C contractor involved in building construction
regulated by current California Building Code Standards.
Are you Over 18? Yes
No
Employer
Address
Type of Business
Specific Work Performed
High School Diploma Yes
No
Other Degrees, Awards, etc.
If appointed, I understand I will be required to complete an Ethics and any other Yes
trainin s as required by the City of Rohnert Park.
Signature
Date:
PLEASE RETURN TO CITY CLERK'S OFFICE
130 Avram Avenue • Rohnert Park CA • 94928 • (707) 588-2227 • Fax (707) 794-9248
www.rpcity.org
Form Approved by City Council 1/7/03. Form was modified 5/2018 for the Building Board of Appeals qualifications.
m:\00 commissions committees and boards\2019-2020 annual appointment forms\forms\2022 fact sheet - building appeals board.docx
q%hrWA Inuhh
City Commissions,
Committees &
Boards Upcoming
Vacancies and
Recruitment Efforts
SYLVIA LOPEZ CUEVAS,
CITY CLERK
OCTOBER 8, 2024
Bicycle and Pedestrian
Advisory Committee
Maintains the City's Bicycle Master Plan, reviews
issues concerning bicycle transportation and
safety, and participates in countywide bike trail
coordination efforts.
Meets on the 4th Monday of the month at 5:30
pm.
Term expires December 2028
Current Rohnert Park residents are eligible.
Preference is given to interested and responsible
bicycle enthusiasts to review and make
recommendations to the City Council on Bike
Path Plans/Projects in the community.
Building Appeals Board
Hears and decides appeals of orders, decisions,
and determinations made by the Building
Division relative to the application and
interpretation of Title 24: California Building
Standards Codes and other regulations.
Term expires December 2028
The Board meets as needed.
No residency requirements but candidates
must hold special qualifications.
Mobile Home Parks
Rent Appeals Board
ID Assists with preventing unreasonable rent
increases for controlled mobile home rental
spaces in Rohnert Park.
Meets on the 1st Thursday of the month at 6:00
pm.
Current Rohnert Park residents are eligible.
Term expires December 2028
Preference is given to Rohnert Park mobile home
residents interested in preventing unreasonable
rent increases for controlled mobile home rental
spaces in Rohnert Park for the five (5) mobile
home parks in the city
Parks & Recreation
Commission
Reviews policies and
programs and makes
recommendations to City
Council and the Recreation
Department.
Meets the 1st Monday of the
month at 5:30 p.m.
Current Rohnert Park residents
are eligible.
Term expires December 2028
Preference is given to residents
indicating an interest in parks
and recreation programs for
the community.
-- JVe'
ikvp ?ry
r..
Planning Commission
Charged with development of the General Plan,
implementation and administration of the Zoning
Ordinance, and review of development applications.
Mets on the 2nd and 4th Thursday of the month at 6:00
p.m.
Current Rohnert Park residents are eligible.
Term expires December 2028
Preference is given to citizens interested in acting as an
advisory agency to the City Council and in having such
powers and duties as may be assigned to it by the City
Council including that of Board of Appeals to hear
appeals of zoning administrator decisions.
i
Senior Citizens
Advisory Commission
Helps identify the needs and to create
awareness of the elderly in our community.
Meets on the 3rd Thursday of January, April,
July, and October at 12:30 p.m.
Term expires December 2028
Current Rohnert Park residents are eligible.
Must be at least 60 years old
Preference in the selection of applicants shall
be given to citizens indicating an interest in
identifying the needs of the elderly of the
community and creating citizen awareness of
these needs.
1.
Social media engagement on Facebook, 13.
Notice distribution to:
2.
Instagram, Twitter, and NextDoor.
Public Updates the City's Website.
a
b�
Latino Alliance,
Leadership Rohnert Park Alumni,
on
3.
Using the City's Spotlight for updates and
c)
Sonoma County Bicycle Coalition,
deadline information.
cl
Sonoma State University,
4.
Publishing in the Community Voice and
e�
Los Cien
Press Democrat.
f)
Sonoma State University Filipino
5.
Updates sent via the Rohnert Park-Cotati
American Association (FAASSU),
Unified School District parent newsletters.
g)
Filipino American National History
6.
Press releases sent to various outlets and
Society (FANHS)
groups.
h)
Rohnert Park Chamber of
7.
Notices posted at various City facilities.
Commerce,
8.
Display advertisements on Channel 26.
i)
League of Women Voters Sonoma
9.
Department Head Briefing at City Council
County (LWVSC),
10.
Distribution of flyers.
j)
Cotati-Rohnert Park Rotary Club,
11
Attendance to Farmers Market
and
12.
Posting on the City's Fall Recreational
k)
Rohnert Park Cotati Regional Library
Guide
ARM,ATAi
Apply today
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Comments or Questions?
707-588-2227
130 Avrarn Avenue (M-F 8-5 pm)
ciryclerk@rpcity.org
www.rpcitV.org