2024/11/19 City Council Agenda Packet"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow."
ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT SPECIAL MEETING
Tuesday, November 19, 2024
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and
participation at this special meeting and at its regular meetings scheduled on the second and fourth
Tuesdays of each month at 5:00 p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to
modification by the City Council in accordance with the adopted City Council Protocols). Please fill out
a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Council. Please note that all e-mails sent to the City Council are considered to be public
records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org .
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of
the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else
raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City
of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____)
2.READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the
land. Let it be acknowledged that the City of Rohnert Park is located within the traditional
homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and
Southern Pomo peoples.
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS
4.A Mayor's Proclamation: Honoring Assistant Planner Suzie Azevedo on the Occasion of her
Retirement
Item 4.A.
4.B Mayor's Proclamation: Honoring Code Compliance Officer II Michelle Tasseff on the
Occasion of her Retirement
Item 4.B.
Supplemental Item 4.B.
4.C Mayor's Proclamation: Proclaiming March 7, 2025 as Arbor Day in the City of Rohnert
Park
Item 4.C.
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section
54952.3): Members of the City Council receive no additional compensation as a result of convening this
joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following
multi-year broad goals (listed below in no particular order):
1.Long Term Financial Sustainability 3.Planning and Infrastructure
2.Community Quality of Life 4.Organization Well Being
THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU!
Our cross-departmental communications team works together on media relations, social media,
internal and external communications, stakeholder relations, the City's website, branding, media, and
communications support to the City as a whole. Please visit rpcity.org/i_want_to__/connect to stay
connected and informed.
5.SSU STUDENT REPORT
5.A By AJ Franklin, Legislative Representative, Sonoma State University Associated
Students, Inc. (SSU ASI)
6.DEPARTMENT HEAD BRIEFINGS
6.A Community Round Table Report for Year 2024 by Director of Public Safety Mattos
Item 6.A.
7.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
8.CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City
Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community
Development Commission, whichever is applicable, unless any Council Member or anyone else
interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____)
8.A Acceptance of Reports from Finance Department (This is not a project under California
Environmental Quality Act (CEQA))
Item 8.A.1. City Bills/Demands for Payment dated October 29, 2024 through November
11, 2024
Item 8.A.3. City Cash Report for Month ending September 2024
Item 8.A.2. Successor Agency Cash Report for Month ending September 2024
8.B Approval of Meeting Minutes for City Council/RPFA/Successor Agency Joint Regular
Meeting, November 12, 2024 (This is not a project under California Environmental
Quality Act (CEQA))
Item 8.B.
8.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code and by
Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed (This is not a project under California Environmental Quality Act
(CEQA))
Item 8.C.
8.D Adopt Resolution 2024-101 Appropriating $13,000 from the Unspent Alcohol Beverage
Service Ordinance (ABSO) Funds for the Purchase of Radio Communication Equipment
to Support Future ABSO Operations. (This is not a project under California
Environmental Quality Act (CEQA))
Item 8.D.
8.E Adopt Resolution 2024-102 Accepting Federal Subgrant Award of $427,507.43 from
Building Resilient Infrastructure & Communities (BRIC) Grant Program for the Copeland
Creek Detention Basin (CIP0604) (This Action is Exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3)
and 15301)
Item 8.E.
9.REGULAR ITEMS
9.A Selection of Officers for 2025: Consideration of Nomination and Election of Mayor and
Vice Mayor for the City of Rohnert Park, for One (1) Year Terms, Commencing at the
first City Council Regular Meeting in December 2024 (This is not a project under
California Environmental Quality Act (CEQA))
A. Staff Report
B. Public Comments
C. Selection of Mayor
1. Council Motion/Vote
D. Selection of Mayor Pro Tempore (Vice Mayor)
1. Council Motion/Vote
Item 9.A. Staff Report and Attachments
9.B Receive Informational Report and Provide Direction on Pursuing a Funding Application
for Homekey+ (This is not a project under California Environmental Quality Act
(CEQA))
A. Staff Report
B. Public Comments
C. Council Discussion/Direction
Item 9.B. Staff Report and Attachments
Item 9.B. Presentation
Supplemental Item 9.B
9.C Conduct a Public Hearing to Consider a Request to Name Water Tank After the Retired
City Manager, Darrin Jenkins (This is not a project under California Environmental
Quality Act (CEQA))
A. Staff Report
B. Conduct Public Hearing
C. Council Discussion/Direction
Item 9.C. Staff Report and Attachments
9.D Receive an Informational Update on the progress of Council Multi-Year Goals and
Priorities for Fiscal Year 2024/2025 (This is not a project under California Environmental
Quality Act (CEQA))
A. Staff Report
B. Public Comments
C. Council Discussion
Item 9.D. Staff Report
Item 9.D. Presentation
9.E Consider Adopting a Resolution Authorizing and Approving the Fourth Amendment to
the Employment Agreement Between the City of Rohnert Park and Timothy S. Mattos for
Public Safety Director Services (This is not a project under California Environmental
Quality Act (CEQA))
A. Staff Report
B. Public Comments
C. Resolution for Adoption: Resolution 2024-103 Authorizing and Approving the Fourth
Amendment to the Employment Agreement Between the City of Rohnert Park and
Timothy S. Mattos for Public Safety Director Services
D. Council Motion/Vote
Item 9.E. Staff Report and Attachments
10.COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional
boards, commissions or committees to present a verbal report on the activities of the respective
boards, commissions or committees on which they serve. Per Government Code Section
53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the
City. No action may be taken.
10.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors &
Councilmembers/City Selection Committee Appointments:
1. Elward
2. Rodriguez
Rohnert Park Chamber of Commerce Board of Directors Meeting (11/19)
3. Sanborn
4. Giudice
Golden Gate Bridge, Highway and Transportation District Transportation
Committee, Building and Operating Committee, Finance-Auditing
Committee and Rules, Policy and Industrial Relations Committee Meeting
(11/14)
Golden Gate Bridge, Highway and Transportation District Governmental
Affairs and Public Information Committee and Board of Directors Meeting
(11/15)
Sonoma County Transportation Authority/Sonoma County Regional Climate
Protection Authority Board of Directors (11/18)
5.Adams
Association of Bay Area Governments (ABAG) Executive Board Bi-Monthly
Meeting (11/14)
Mayors and Councilmembers' Association Board of Directors Meeting
(11/14)
Mayors & Councilmembers Legislative Committee Meeting (11/15)
6.Reports Under Government Code Section 53232.3(d):
National League Conference in Tampa Bay, Florida (11/13 to 11/17)
11.COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
12.ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
At this time, any Councilmember may request the City Manager or Designee to add an item to a
future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is
needed for the City Manager to consider the request. In accordance with the Brown Act,
Councilmembers may only discuss whether the item should be placed on a subsequent agenda for
deliberation and action. The City Manager will be responsible for placement of requested items on
the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of
items already agendized.
13.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
14.ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please
refer to page 1 for more details on submitting a public comment. Any item raised by a member of the
public which is not on the agenda and may require Council action shall be automatically referred to
staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the
meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine
if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to
disclosure that relate to each item of business referred to on the agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to
disclosure that are provided to all, or a majority of all, of the members of the City Council regarding
any item on this agenda after the agenda has been distributed will be made available for inspection at
City Hall and on our website at the same time. Any writings or documents subject to disclosure that are
provided to the City Council during the meeting will be made available for public inspection during
meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources .
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda was
posted and available for review on November 14, 2024, at Rohnert Park City Hall, 130 Avram Avenue,
Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org.
Executed this 14th day of November 2024, at Rohnert Park, California.
Sylvia Lopez Cuevas
Office of the City Clerk
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
Assistant Planner
S UZIE A ZEVEDO
On the Occasion of Her Retirement
Whereas, after nearly twenty years of faithful service to the City of Rohnert Park, Assistant
Planner Suzie Azevedo will retire on December 2, 2024; and
Whereas, Suzie began her career with the City as a Community Development Technician and,
in 2018, was promoted to Assistant Planner; and
Whereas, throughout the years, Suzie has demonstrated outstanding customer service and
received countless accolades from local businesses and developers for her willingness to take the
initiative to quickly move development applications through the process; and,
Whereas, in 2017, in conjunction with Rohnert Park’s building technician, she received the
“Award of Excellence” from the Construction Coalition and Building Association of the Bay
Area and North Coast Builders Exchange for her work; and
Whereas, Suzie has been a tireless, hard-working employee, dedicated to efficient development
review by implementing procedures to streamline the intake and processing of thousands of new
housing units; and
Whereas, over the years, Suzie has been a magnificent steward of excellent event planning
within Development Services and assisted other departments in celebrating important life events.
N ow, Therefore, be it Proclaimed that I, Susan Adams, as Mayor and on behalf of the
City Council, do hereby extend our sincere appreciation to Suzie for her many contributions to
the City of Rohnert Park and our residents for the last 19 years and wish her a joyful and well-
earned retirement.
Duly and Regularly Proclaimed this 19th day of November 2024.
CITY OF ROHNERT PARK
Susan Adams, MAYOR
Item 4.A.
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A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
Code Compliance Officer II
M ICHELLE T ASSEFF
On the Occasion of Her Retirement
Whereas, after six and a half years of dedicated service to the residents of the City of
Rohnert Park, Michelle Tasseff will retire on December 27, 2024 as a Code Compliance
Officer 2 in Development Services, and
Whereas, Michelle has been responsible for inspecting properties and businesses to ensure
they are adhering to local ordinances and building codes, investigating complaints about
potential violations, and issuing citations or notices to property owners when necessary to
enforce compliance with regulations related to zoning, building standards, health and safety,
and other municipal codes; essentially acting as a watchdog to maintain quality of life within
a community by upholding local laws, and
Whereas, Michelle initiated the business license compliance program and was the main
point of citizen outreach during the COVID pandemic, assuring businesses had the proper
signage to keep their businesses open and running while at the same time educating
businesses about the need to help patrons understand proper masking requirements, and
Whereas, Michelle has been a hard-working employee, consistently closing code
compliance cases that have resulted in the beautification of our city by eliminating blight
while consistently demonstrating the Rohnert Park City values of collaboration and
communication.
Now, Therefore, be it Proclaimed that I, Susan Adams, as Mayor and on behalf of the
City Council, do hereby extend our sincere appreciation to Michelle for her many
contributions to the City of Rohnert Park and our residents and wish her a joyful and well-
earned retirement.
Duly and Regularly Proclaimed this 19th day of November 2024.
CITY OF ROHNERT PARK
Susan H. Adams, MAYOR
Item 4.B.
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A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
Code Compliance Officer II
M ICHELLE T ASSEFF
On the Occasion of Her Retirement
Whereas, after six and a half years of dedicated service to the residents of the City of
Rohnert Park, Michelle Tasseff will retire on December 27, 2024 as a Code Compliance
Officer 2 in Development Services, and
Whereas, Michelle has been responsible for inspecting properties and businesses to ensure
they are adhering to local ordinances and building codes, investigating complaints about
potential violations, and issuing citations or notices to property owners when necessary to
enforce compliance with regulations related to zoning, building standards, health and safety,
and other municipal codes; essentially acting as a watchdog to maintain quality of life within
a community by upholding local laws, and
Whereas, Michelle initiated the business license compliance program and was the main
point of citizen outreach during the COVID pandemic, assuring businesses had the proper
signage to keep their businesses open and running while at the same time educating
businesses about the need to help patrons understand proper masking requirements, and
Whereas, Michelle has been accessible and gracious with the public while consistently
closing code compliance cases that have resulted in the beautification of our city by
eliminating blight while consistently demonstrating the Rohnert Park City values of
collaboration and communication.
Now, Therefore, be it Proclaimed that I, Susan Adams, as Mayor and on behalf of the
City Council, do hereby extend our sincere appreciation to Michelle for her many
contributions to the City of Rohnert Park and our residents and wish her a joyful and well-
earned retirement.
Duly and Regularly Proclaimed this 19th day of November 2024.
CITY OF ROHNERT PARK
Susan H. Adams, MAYOR
Supplemental Item 4.B.
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A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK
Proclaiming
MARCH 7, 2025 AS ARBOR DAY
Whereas, in 1872, the Nebraska Board of Agriculture established a special day to be set
aside for the planting of trees; and
Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
Whereas, Arbor Day is now observed throughout the nation and the world; and
Whereas, trees can be a solution to combating climate change by reducing the erosion of our precious topsoil by wind and water, cutting heating and cooling costs, moderating the
temperature, cleaning the air, producing life-giving oxygen, and providing habitat for
wildlife, and
Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our
fires, and countless other wood products, and
Whereas, trees in our city increase property values, enhance the economic vitality of
business areas, and beautify our community, and
Whereas, trees - wherever they are planted - are a source of joy and spiritual renewal.
Now, Therefore, be it Proclaimed that I, Susan Adams, as Mayor and on behalf of the City
Council, do hereby proclaim March 7th as Arbor Day in the City of Rohnert Park.
Duly and Regularly Proclaimed on this 19th day of November 2024.
CITY OF ROHNERT PARK
Susan H. Adams, MAYOR
Item 4.C.
ITEM NO. 6.A.
1
Meeting Date: November 19, 2024
Department: Public Safety
Submitted By: Tim Mattos, Director of Public Safety
Prepared By: Tim Mattos, Director of Public Safety
Agenda Title: Community Round Table Report for Year 2024
RECOMMENDED ACTION:
Receive a report for the Community Roundtable for calendar year 2024.
BACKGROUND:
On January 7, 2021, a special meeting was held to discuss City Council strategic priorities moving
forward with the newly sworn-in Council. During the meeting the City Council identified three new
additional goals and priorities to focus Council and staff attention. The new goals and priorities
identified were Climate Change, Homelessness, and Police/Community Relations and Accountability,
(to include increasing the image of Public Safety, building trust, and increasing accountability).
On Tuesday, May 11, 2021, City Council received a report from Public Safety Director Tim Mattos
including an update on laws, policies, practices, and procedures currently being reviewed or enacted to
address police accountability. In addition, City Manager Jenkins provided use of force and traffic stop
statistics organized by race for the Department of Public Safety.
During the discussion of how to address police accountability and increase police/community relations,
City Council, by majority consensus, directed staff to return with information in seven areas as
follows:
1. What a public safety audit would look like;
2. Quarterly City Council updates on police matters;
3. Advisory board/round table for the chief;
4. Extensive training for the entire Public Safety Department on explicit and implicit bias,
sensitivity, BIPOC (black, indigenous, people of color), LGBTQ+, racial profiling including
the possibility of sitting side-by-side with City Council;
5. Resiliency training for officers to support their physical and mental health;
6. Information regarding Public Safety one-on-one stewardship or mentorship between officers
and supervisors;
7. Options regarding community engagement.
On August 10, 2021, City Manager Darrin Jenkins and Public Safety Director Tim Mattos presented
nine recommendations to the City Council to address Police Accountability and Police/Community
Relations. The City Council adopted all nine recommendations. One of the nine recommendations
was to “Create a community roundtable to obtain feedback from a diverse group of stakeholders
representing underrepresented minority people groups.” The idea behind the Community Round Table
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 6.A.
2
is to create a safe platform to receive feedback on how our Public Safety Department is perceived in
the community, particularly by minority population groups. By strengthening our relationship, we will
understand better how to improve our service to the community as well as providing additional
transparency.
The Public Safety Department began establishing the parameters of the Community Round Table, as
well as the selection criteria. This information was presented to the City Council in July of 2022,
during which time City Council provided feedback. In August of 2022 the department launched the
recruitment for the Community Round Table. A nine-member Community Roundtable was selected
and introduced to City Council in February 2023.
Also adopted within the nine recommendations to address Police Community Relations and Police
Accountability was a presentation calendar. Although the Calendar was updated in 2024, a report for
the Community Round Table is scheduled for November of each year.
ANALYSIS:
Due to the difficulty in getting members of the Community Round Table together to meet on a
consistent basis, there is nothing to report at this time. The City Manager, Marcela Piedra and Public
Safety Director, Tim Mattos will review different options for the Community Round Table moving
forward and will bring recommendation back to the City Council early next year for discussion and
direction.
FISCAL IMPACT/FUNDING SOURCE:
None
Department Head Approval Date: 07/01/2022
City Attorney Approval Date: N/A
City Manager Approval Date: 07/01/2022
Attachments: None
CITY BILLS/DEMANDS FOR PAYMENT
November 19. 2024
Check Number: 600011434 -600011600 1,552 ,597 .79
Dated: October 29, 2024 -November 11, 2024
TOTAL $1,552,597 .79
Item 8.A.1.
CITY BILLS DEMANDS FOR PAYMENT DATED OCTOBER 29 2024 THROUGH NOVEMBER 112024
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011434 10/31/2024 ALPHA CM INC CIP Government Capital Projects 94,350.00
600011435 10/31/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 703.00
600011436 10/31/2024 HAROLD A. STEUBER INC Sewer Utility Fund Contract -Outside Services 116.60
600011437 10/31/2024 BADGER METER INC Water Utility Fund Meter & Supplies Existing 5,399.45
600011438 10/31/2024 BARBARA LEACH D.V.M. General Fund Contract -Outside Services 3,100.00
600011438 10/31/2024 BARBARA LEACH D.V.M . Spay and Neuter Fund Contract -Outside Services 1,580.00
600011439 10/31/2024 BARTLEY PUMP PM LLC General Fund Other Expense 299 .75
600011440 10/31/2024 BETTY JANE HOTALING General Fund Contract Services-Instructors 3,318.25
600011441 10/31/2024 BK UPHOLSTERY Fleet Services ISF Fleet Veh Repairs for Parks 798.95
600011442 10/31/2024 BKF ENGINEERS CIP Government Capital Projects 1,200.00
600011443 10/31/2024 VOID-BRELJE & RACE CONSULTING Water Utility Fund Contract -Outside Services 0.00
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 2,519.40
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 197.60
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 8,770.32
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 148 .20
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits-Developer 2,815.80
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 3,643.12
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 4,616.04
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 14,963.00
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 11,044.80
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev-Developer Deposit (2,519.40)
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev-Developer Deposit (197.60)
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev-Developer Deposit (8,770.32)
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev-Developer Deposit (148.20)
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev-Developer Deposit (2,815.80)
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 2,519.40
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 197.60
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 8,770.32
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 148.20
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 2,815.80
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP RDA-Housing Project Professional Legal Fees 509.60
600011444 10/31/2024 BURKE WILLIAMS & SORENSEN LLP RDA-Housing Project Professional Legal Fees 374.40
600011445 10/31/2024 BUTTE GLENN COMMUNITY COLLEGE DISTRICT General Fund Travel and Training 3,697.36
600011446 10/31/2024 BWS DISTRIBUTORS INC General Fund Uniform -Purchase 278.22
600011446 10/31/2024 BWS DISTRIBUTORS INC General Fund Uniform -Purchase 278 .21
600011447 10/31/2024 CALMAT Water Utility Fund Other Exp-Repair System 128.85
600011448 10/31/2024 CARR'S CONSTRUCTION SERVICES INC CIP Government Retention Payable 1,495.00
600011449 10/31/2024 CASEY PULLEY General Fund Contract Services-Instructors 1,475.50
600011450 10/31/2024 CINQUINI & PASSARINO INC CIP Government Capital Projects 3,289.00
600011451 10/31/2024 CINTAS Facilities Internal Service Repair & Maintenance-Felty 200.59
Page 1 of 10
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011452 10/31/2024 CITY OF ROHNERT PARK General Fund Other Expense 6.29
600011453 10/31/2024 COAST COUNTIES TRUCK & EQUIPMENT CO Fleet Services ISF Fleet Veh Repairs for Fire 132 .64
600011454 10/31/2024 COGGINS FENCE & SUPPLY INC General Fund Other Expense 27 .09
600011455 10/31/2024 COIT SERVICES NB INC Facilities Internal Service Repair & Maintenance-Felty 770.00
600011456 10/31/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Communication Advertising 320.00
600011456 10/31/2024 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Communication Advertising 1,105.00
600011457 10/31/2024 COMPLETE WELDERS SUPPLY General Fund Other Expense 117.83
600011458 10/31/2024 CRESCO EQUIPMENT RENTALS & AFFILIATES Non Capital Projects Govt Non-Capital Projects 2,846.30
600011459 10/31/2024 DAILEY WELLS COMMUNICATIONS INC General Fund Capital Asset-Vehicles 28,927.08
600011460 10/31/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 278.00
600011461 10/31/2024 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 363.18
600011461 10/31/2024 DC ELECTRIC GROUP INC Facilities Internal Service Repair & Maintenance-Felty 562.35
600011462 10/31/2024 DELL FINANCIAL SERVICES LLC Information Technology ISF lease-Equipment 35,460.77
600011463 10/31/2024 DELL MARKETING LP General Fund Equipment, Small Office & Tool 612 .67
600011464 10/31/2024 GLD INVESTMENTS INC General Fund General liab Minor Claim Damag 2,266.96
600011465 10/31/2024 MICHAEL RUBIN Measure M Parks Other Exp-Special Events 649.58
600011465 10/31/2024 MICHAEL RUBIN Measure M Parks Other Exp-Specia I Events 476.23
600011465 10/31/2024 MICHAEL RUBIN Measure M Parks Other Exp-Specia I Events 254.19
600011466 10/31/2024 ELECTRICAL EQUIPMENT CO., INC. General Fund Other Expense 1,964.75
600011467 10/31/2024 ETIENNE A EVANS Fleet Services ISF Fleet Veh Repairs for SWR 76.00
600011468 10/31/2024 FASTENAL General Fund Other Expense 190.00
600011468 10/31/2024 FASTENAL General Fund Other Expense 71.44
600011468 10/31/2024 FASTENAL General Fund Other Expense 200.00
600011468 10/31/2024 FASTENAL General Fund Other Expense 571.31
600011468 10/31/2024 FASTENAL General Fund Other Expense 190.00
600011468 10/31/2024 FASTENAL General Fund Other Expense 71.44
600011468 10/31/2024 FASTENAL General Fund Other Expense 200.00
600011468 10/31/2024 FASTENAL General Fund Other Expense 571.31
600011468 10/31/2024 FASTENAL General Fund Other Expense 236.21
600011468 10/31/2024 FASTENAL General Fund Other Expense 1,006.43
600011468 10/31/2024 FASTENAL Fleet Services ISF Hazard Material 487.87
600011468 10/31/2024 FASTENAL Facilities Internal Service Maintenance-Janitorial 175.09
600011468 10/31/2024 FASTENAL Facilities Internal Service Supplies-Janitorial Svs 302.13
600011468 10/31/2024 FASTENAL Water Utility Fund Other Expense 201.92
600011468 10/31/2024 FASTENAL Water Utility Fund Other Expense 71.44
600011468 10/31/2024 FASTENAL Water Utility Fund Other Expense 219.93
600011468 10/31/2024 FASTENAL Water Utility Fund Other Expense 571.31
600011469 10/31/2024 JAMES FISCHER JR Sewer Utility Fund Contract -Outside Services 15,070.00
600011470 10/31/2024 FRIEDMAN'S HOME IMPROVEMENT General Fund Other Expense 116.65
600011470 10/31/2024 FRIEDMAN'S HOME IMPROVEMENT Sewer Utility Fund Repair & Maintenance 18.51
600011470 10/31/2024 FRIEDMAN'S HOME IMPROVEMENT Sewer Utility Fund Repair & Maintenance 26.32
600011471 10/31/2024 FRIZELLE-ENOS COMPANY General Fund Othr Accrued Liab.-Sales Tax (3.28)
600011471 10/31/2024 FRIZELLE-ENOS COMPANY General Fund Othr Accrued Liab.-Sales Tax (7.74)
600011471 10/31/2024 FRIZELLE-ENOS COMPANY General Fund Other Expense 3.28
600011471 10/31/2024 FRIZELLE-ENOS COMPANY General Fund Other Expense 791.20
600011471 10/31/2024 FRIZELLE-ENOS COMPANY General Fund Other Expense 7.74
600011471 10/31/2024 FRIZELLE-ENOS COMPANY General Fund Other Expense 914.63
Page 2 of 10
• I • •••"
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011472 10/31/2024 FROG POWER EQUIPMENT LLC General Fund Other Expense 338.63
600011473 10/31/2024 GHD INC CIP Government Capital Projects 9,062.01
600011473 10/31/2024 GHDINC CIP Water Capital Projects 21,646 .50
600011474 10/31/2024 GRAINGER INC General Fund Other Expense 69.33
600011474 10/31/2024 GRAINGER INC General Fund Other Expense 13.88
600011474 10/31/2024 GRAINGER INC General Fund Other Expense 79.82
600011474 10/31/2024 GRAINGER INC Fleet Services ISF Equipment, Small Office & Tool 486.08
600011474 10/31/2024 GRAINGER INC Fleet Services ISF Other Expense 13.03
600011474 10/31/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 92.51
600011474 10/31/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 19.60
600011474 10/31/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 26 .34
600011474 10/31/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 48.03
600011474 10/31/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 197.85
600011474 10/31/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 13.08
600011474 10/31/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 26.88
600011474 10/31/2024 GRAINGER INC Sewer Utility Fund Equipment, Small Office & Tool 307.72
600011474 10/31/2024 GRAINGER INC Sewer Utility Fund Other Expense 429.62
600011474 10/31/2024 GRAINGER INC Water Utility Fund Meter & Supplies Existing 9.47
600011474 10/31/2024 GRAINGER INC Water Utility Fund Other Exp-Repair System 80.81
600011475 10/31/2024 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 1,435.33
600011475 10/31/2024 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 873.78
600011475 10/31/2024 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for PW 15.01
600011475 10/31/2024 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Streets 127.50
600011476 10/31/2024 HDS WHITE CAP CONST SUPPL Water Utility Fund Equipment, Small Office & Tool 173.77
600011477 10/31/2024 HILL'S PET NUTRITION SALES INC General Fund Other Exp-Food-Animal Shelter 1,195.33
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 419.60
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 181.17
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 1,242.22
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 202.52
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 188.86
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 832 .91
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 226.72
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 369 .14
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 2,025.30
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 14.97
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 35.04
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 617.39
600011478 10/31/2024 HORIZON DISTRIBUTORS INC General Fund Other Expense 98.91
600011478 10/31/2024 HORIZON DISTRIBUTORS INC Sewer Utility Fund Repair & Maintenance 243 .96
600011478 10/31/2024 HORIZON DISTRIBUTORS INC Water Utility Fund Other Exp-Repair System 55.61
600011479 10/31/2024 IDEXX DISTRIBUTION INC General Fund Other Exp-Animal Clinic NonElg 1,039.21
600011479 10/31/2024 IDEXX DISTRIBUTION INC General Fund Other Exp-Animal Clinic NonElg 9.00
600011479 10/31/2024 IDEXX DISTRIBUTION INC General Fund Other Exp-Animal Clinic NonElg 340.04
600011480 10/31/2024 INDUSTRIAL CHEM LABS & SVC Sewer Utility Fund Repair & Maintenance 513.78
600011481 10/31/2024 JAY'S ENGRAVING & RUBBER General Fund Office Expense 77.37
600011482 10/31/2024 REDACTED RETIREE General Fund Benefit Medical Reimb 837.65
600011483 10/31/2024 KBA DOC SOLUTIONS General Fund Lease-Equipment 75.22
Page 3 of 10
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011483 10/31/2024 KBA DOC SOLUTIONS General Fund Lease-Equipment 75.00
600011484 10/31/2024 KOEFRAN INDUSTRIES General Fund Contract -Outside Services 400.00
600011484 10/31/2024 KOEFRAN INDUSTRIES General Fund Community Outreach 370.00
600011484 10/31/2024 KOEFRAN INDUSTRIES General Fund Community Outreach 641.00
600011485 10/31/2024 LAURIE PHILLIPS General Fund Contract Services-Instructors 2,323.75
600011486 10/31/2024 LINCOLN EQUIPMENT INC Facilities Internal Service Repair & Maintenance-Felty 1,237.79
600011487 10/31/2024 MARKELL INC General Fund Equipment, Small Office & Tool 2,088.03
600011488 10/31/2024 MCCROMETER INC Water Utility Fund Meter & Supplies Existing 314.77
600011489 10/31/2024 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 3,578.51
600011489 10/31/2024 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 3,578.50
600011490 10/31/2024 MOTION INDUSTRIES INC Fleet Services ISF Repair & Maintenance 194.69
600011490 10/31/2024 MOTION INDUSTRIES INC Water Utility Fund Equipment, Small Office & Tool 71.69
600011490 10/31/2024 MOTION INDUSTRIES INC Water Utility Fund Repair & Maintenance 162.02
600011491 10/31/2024 MUNICIPAL EMERGENCY SERVICES INC General Fund Other Exp-Structural Fire PPE 395 .79
600011491 10/31/2024 MUNICIPAL EMERGENCY SERVICES INC General Fund Other Exp-Structural Fire PPE 3,032 .73
600011491 10/31/2024 MUNICIPAL EMERGENCY SERVICES INC General Fund Other Exp-Structural Fire PPE 426.43
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.05
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.30
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.40
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.20
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.10
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab .-Sales Tax 0.10
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0 .04
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax (0 .28)
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0 .18
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 1.39
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.82
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.19
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.11
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.24
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 0.04
600011492 10/31/2024 SANTA ROSA AUTO PARTS General Fund Othr Accrued Liab.-Sales Tax 1.56
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for WTR (0.10)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for WTR 44.34
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police (1.39)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police 950 .62
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire (0.40)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 172.76
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 0.28
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Fire 119.87
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Streets (0.10)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Streets 44.55
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.30)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 134.92
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.20)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 172.95
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0.18)
Page 4 of 10
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 79 .76
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0 .19)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 169.20
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks (0 .04)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 69 .99
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0 .05)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 24.25
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0.04)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 13 .57
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 315 .07
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0 .82)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 356 .34
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0 .11)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 44.65
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (0 .24)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 102 .74
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense (1.56)
600011492 10/31/2024 SANTA ROSA AUTO PARTS Fleet Services ISF Other Expense 684 .57
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Diesel 584 .94
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Diesel 1,028 .78
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 871.48
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 908.50
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 1,185 .10
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 603 .56
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 793 .93
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 711.67
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 807 .95
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 750 .32
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 788 .82
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 380 .52
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 1,588.22
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 1,023 .08
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 858.65
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 149.20
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,386.79
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC General Fund Fuel 746 .19
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC Fleet Services ISF Other Expense 2,062 .64
600011493 10/31/2024 NICK BARBIERI TRUCKING LLC Water Utility Fund Fuel 857.41
600011494 10/31/2024 OCCU-MED LTD General Fund Recru itment 570.85
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 57 .29
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 36 .34
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 218 .98
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 59 .77
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 672.78
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 45 .23
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 57 .29
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 141.74
Page 5 of 10
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 31 .74
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 219 .15
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 31.74
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 141.80
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 10.06
600011495 10/31/2024 OFFICE DEPOT General Fund Other Expense 5.20
600011495 10/31/2024 OFFICE DEPOT General Fund Office Expense 26.01
600011495 10/31/2024 OFFICE DEPOT Facilities Internal Service Other Expense 465.15
600011496 10/31/2024 GARRETT SATTERWHITE General Fund Travel and Training 95.00
600011497 10/31/2024 TRACY RAN Kl N General Fund Other Expense 173.04
600011498 10/31/2024 DAVID THOMSON General Fund Chrg Srvs-Animal 100.00
600011499 10/31/2024 STEVE WHITMAN General Fund Deposits-Animal Shelter 95 .00
600011500 10/31/2024 Citadel Roofing and Solar General Fund Fee-Building Inspection 39.00
600011501 10/31/2024 Federated Indians of Graton Rancheria General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00
600011502 10/31/2024 PACE SUPPLY General Fund Other Expense 17.56
600011502 10/31/2024 PACE SUPPLY Sewer Utility Fund Repair & Maintenance 139.76
600011502 10/31/2024 PACE SUPPLY Sewer Utility Fund Repair & Maintenance 305.44
600011502 10/31/2024 PACE SUPPLY Water Utility Fund Other Expense (5.81)
600011502 10/31/2024 PACE SUPPLY Water Utility Fund Other Expense 290.43
600011502 10/31/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 1,365.29
600011502 10/31/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System (31.21)
600011502 10/31/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 1,560.65
600011503 10/31/2024 PETALUMA PEOPLE SERVICES CENTER General Fund Contract -Outside Services 66,227 .00
600011504 10/31/2024 REXEL USA INC Water Utility Fund Other Expense 58 .32
600011504 10/31/2024 REXEL USA INC Water Utility Fund Other Expense 188.18
600011505 10/31/2024 UBEO MIDCO, LLC Information Technology ISF Contract -Outside Services 758 .11
600011506 10/31/2024 REDWOOD LOCK INC General Fund Othr Accrued Liab.-Sales Tax (0.75)
600011506 10/31/2024 REDWOOD LOCK INC Water Utility Fund Repair & Maintenance 264.71
600011506 10/31/2024 REDWOOD LOCK INC Water Utility Fund Repair & Maintenance 572.25
600011506 10/31/2024 REDWOOD LOCK INC CIP Government Capital Projects 0.75
600011506 10/31/2024 REDWOOD LOCK INC CIP Government Capital Projects 163.50
600011506 10/31/2024 REDWOOD LOCK INC CIP Government Capital Projects 200.00
600011507 10/31/2024 RELIABLE HARDWARE & STEEL CO Water Utility Fund Other Exp-Repair System 735.42
600011508 10/31/2024 ROBERT HALF INTERNATIONAL INC General Fund Staffing Temp Contract Srvs 366.30
600011509 10/31/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Hazard Material 108.00
600011509 10/31/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Fleet Veh Repairs for Police 973 .30
600011509 10/31/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Fleet Veh Repairs for Police 1,390.43
600011509 10/31/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Fleet Veh Repairs for Police 950.04
600011509 10/31/2024 ROHNERTPARKTIREPROS Fleet Services ISF Fleet Veh Repairs for Streets 35.00
600011509 10/31/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Fleet Veh Repairs for Parks 324.52
600011509 10/31/2024 ROHNERT PARK TIRE PROS Fleet Services ISF Other Expense 586.92
600011510 10/31/2024 SAFETY-KLEEN SYSTEMS INC General Fund Contract -Outside Services 4,002.79
600011510 10/31/2024 SAFETY-KLEEN SYSTEMS INC Fleet Services ISF Hazard Material 77.53
600011511 10/31/2024 SANTA ROSA CAMPWAY INC General Fund Other Expense 201.40
600011512 10/31/2024 SHAYNA OVERLY General Fund Contract Services-Instructors 1,656.20
600011513 10/31/2024 SHERWIN WILLIAMS Fleet Services ISF Repair & Maintenance 334.60
600011514 10/31/2024 SHUMS CODA ASSOCIATES INC General Fund Contract -Outside Services 300 .00
Page 6 of 10
... ' • t' ..
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011515 10/31/2024 SIX ROBBLEES' INC Fleet Services ISF Fleet Veh Repairs for Parks 9.02
600011515 10/31/2024 SIX ROBBLEES' INC Fleet Services ISF Fleet Veh Repairs for Parks 61.73
600011515 10/31/2024 SIX ROBBLEES' INC Fleet Services ISF Other Expense 54.36
600011516 10/31/2024 SNAP-ON EQUIPMENT INC Fleet Services ISF Fleet Veh Repairs for PW 184.56
600011517 10/31/2024 SOI LAND CO INC General Fund Othr Accrued Liab.-Sales Tax (11.14)
600011517 10/31/2024 SOILAND CO INC General Fund Othr Accrued Liab.-Sales Tax (2 .97)
600011517 10/31/2024 SOILAND CO INC Water Utility Fund Other Exp-Repair System 11.14
600011517 10/31/2024 SOILAND CO INC Water Uti lity Fund Other Exp-Repair System 123.75
600011517 10/31/2024 SOILAND CO INC Water Uti lity Fund Other Exp-Repair System 2.97
600011517 10/31/2024 SOILAND CO INC Water Utility Fund Other Exp-Repair System 608.90
600011518 10/31/2024 SOMO LLC General Fund Other Expense 750.00
600011519 10/31/2024 SONOMA COUNTY CLERK RECORDER ASSESSOR CIP Government Non-Capital Projects 50.00
600011520 10/31/2024 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM General Fund Contract -Outside Services 70,745.01
600011520 10/31/2024 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM General Fund Contract -Outside Serv ices 260,281 .58
600011521 10/31/2024 SONOMA COUNTY SHERIFF General Fund Contract -Outside Services 327.87
600011522 10/31/2024 SONOMA COUNTY WATER AGENCY Water Utility Fund Water Purchase 387,991.81
600011523 10/31/2024 SOUTHERN TIRE MART LLC Fleet Services ISF Fleet Veh Repairs for Parks 563.35
600011523 10/31/2024 SOUTHERN TIRE MART LLC Fleet Services ISF Fleet Veh Repairs for Parks 641.66
600011524 10/31/2024 STERICYCLE INC General Fund Hazard Material 254.60
600011525 10/31/2024 STROUPE PETROLEUM Fleet Services ISF Repa i r & Ma i ntenance 1,045.11
600011526 10/31/2024 SUPERIOR SUPPLIES INC General Fund Other Expense 341.41
600011526 10/31/2024 SUPERIOR SUPPLIES INC Water Utility Fund Other Exp-Repair System 168.79
600011527 10/31/2024 SYCAL ENGINEERING INC Water Utility Fund Contract -Outside Services 1,007.07
600011528 10/31/2024 SYSERCO INC Facilities Internal Service Repair & Maintenance-Felty 3,099.00
600011529 10/31/2024 TO THE POINT POLYGRAPH General Fund Recruitment 2,700.00
600011530 10/31/2024 TRUE NORTH LANDSCAPES, LLC General Fund Contract -Outside Services 10,699.50
600011530 10/31/2024 TRUE NORTH LANDSCAPES , LLC General Fund Contract -Outside Services 10,699.50
600011531 10/31/2024 UNITED RENTALS NORTH AMERICAN INC Facilities Internal Service Repair & Maintenance-Felty 1,830.84
600011531 10/31/2024 UNITED RENTALS NORTH AMERICAN INC Facilities Internal Service Repair & Maintenance-Felty 641.12
600011531 10/31/2024 UNITED RENTALS NORTH AMERICAN INC Water Utility Fund Rental-Equipment 749.06
600011532 10/31/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Office Expense 80.13
600011532 10/31/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Office Expense 51.30
600011532 10/31/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing 51.30
600011532 10/31/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform -Purchase 349.99
600011532 10/31/2024 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Other Expense 58.61
600011533 10/31/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Felty 250.00
600011533 10/31/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Ma i ntenance-Felty 80.25
600011533 10/31/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Ma i ntenance-Felty 62.40
600011534 10/31/2024 WHEELER ZAMARONI Water Utility Fund Other Exp -Repair System 560.34
600011534 10/31/2024 WHEELER ZAMARONI Water Utility Fund Other Exp-Repair System 1,388.46
600011534 10/31/2024 WHEELER ZAMARONI Water Utility Fund Other Exp-Repair System 722 .67
600011535 10/31/2024 WILLDAN FINANCIAL SERVICES General Fund Contract -Outside Services 5,000 .00
600011536 11/01/2024 LEAF CAPITAL FUNDING LLC Sports Ctr Capitl Faciliy Rsrv Lease-Equipment 3,079.20
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 755.55
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 1,144.84
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 40.81
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 2,423.42
Page 7 of 10
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 2,004.35
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 399 .19
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 263 .71
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 399 .19
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 495.52
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 399 .19
600011537 11/01/2024 KBA DOCUMENT SOLUTIONS INC General Fund Lease-Equipment 399.19
600011538 11/01/2024 BRIOTIX General Fund ADA Ergo Assessment 1,099 .00
600011539 11/01/2024 CAPTIONS UNLIMITED OF NEVADA INC General Fund Contract -Outside Services 540.00
600011540 11/01/2024 NEON ONE General Fund Bank & Merchant Fees 1,815.30
600011541 11/01/2024 DAVID OWEN Water Utility Fund Uniform -Purchase 350.00
600011542 11/01/2024 Brenda Zacarias General Fund Othr Accrued Liab .-PrkRec Rfnd 800.00
600011543 11/01/2024 Gary Bradley General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00
600011544 11/01/2024 Genoveva Enes Water Utility Fund AR-UB Residential 1,169.93
600011545 11/01/2024 Richmond American Homes of Mayland Inc . UDSP Maintenance Annuity Fund UDSP Maint Annuity MaintAnnty 15,074.08
600011546 11/01/2024 0 S INNCO INC General Fund Other Expense 5,511.79
600011547 11/05/2024 JAMIE CANNON General Fund Travel and Training 256 .15
600011548 11/06/2024 4 LEAF INC General Fund Contract -Outside Services 432.00
600011549 11/06/2024 NORFIN INC General Fund Contract -Outside Services 855 .00
600011550 11/06/2024 HAROLD A. STEUBER INC Facilities Internal Service Repair & Maintenance-Felty 224 .20
600011550 11/06/2024 HAROLD A . STEUBER INC Fac i lities Internal Service Repair & Maintenance-Felty 275.45
600011551 11/06/2024 BARBARA NICOLE STANLEY General Fund Other Exp-PAC Production 172 .50
600011552 11/06/2024 KAREN CARRERA General Fund General Liab Self lnsur'd Loss 14,537.15
600011553 11/06/2024 CINTAS Facilities Internal Service Repair & Maintenance-Felty 20 .10
600011554 11/06/2024 CITY ELECTRIC SUPPLY Facilities Internal Service Repair & Maintenance-Felty 1,001.23
600011555 11/06/2024 CORELOGIC INFORMATION SOLUTIONS INC General Fund Software 209 .17
600011555 11/06/2024 CORELOGIC INFORMATION SOLUTIONS INC Water Utility Fund Contract -Outside Services 29 .64
600011556 11/06/2024 DEGROOT ENTERPRISES INC Facilities Internal Service Repair & Maintenance-Felty 745 .00
600011557 11/06/2024 EUREKA OXYGEN CO Facilities Internal Service Other Expense 462.05
600011557 11/06/2024 EUREKA OXYGEN CO Facilities Internal Service Other Expense 241.97
600011558 11/06/2024 FASTENAL Facilities Internal Service Maintenance-Janitorial 1,061.48
600011558 11/06/2024 FASTENAL Fac i lities Internal Service Maintenance-Janitorial 1,655.44
600011558 11/06/2024 FASTENAL Facilities Internal Service Contract -Outside Services 2.27
600011559 11/06/2024 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Felty 1,678.56
600011560 11/06/2024 FRIEDMAN 'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Felty 226.14
600011561 11/06/2024 GRAINGER INC Facilities Internal Service Repair & Maintenance-Felty 60 .34
600011562 11/06/2024 HOWARD JORDAN General Fund General Liab Self lnsur'd Loss 1,100.00
600011563 11/06/2024 LETICIA GUTIERREZ General Fund Contract -Outside Services 1,620 .00
600011564 11/06/2024 DEBORAH A BUCCI-MUCHMORE General Fund Professional Legal Fees 8,488 .15
600011565 11/06/2024 PACE SUPPLY Water Utility Fund Other Expense 1.01
600011565 11/06/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System (5 .77)
600011565 11/06/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 288.71
600011565 11/06/2024 PACE SUPPLY Water Utility Fund Other Exp -Repair System {7 .60)
600011565 11/06/2024 PACE SUPPLY Water Utility Fund Other Exp-Repair System 379 .76
600011566 11/06/2024 REDWOOD LOCK INC Facilities Internal Service Repair & Maintenance-Felty 1,308.91
600011566 11/06/2024 REDWOOD LOCK INC Facilities Internal Service Repair & Maintenance-Felty 124.50
600011567 11/06/2024 REFRIGERATION SUPPLIES DISTRIBUTOR Facilities Internal Service Repair & Maintenance-Felty 439.03
Page 8 of 10
• • • • ',~.. "w
:
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011568 11/06/2024 DANIEL SWAN Measure M Parks Other Exp-Special Events 3,000.00
600011569 11/06/2024 TEAM GHILOTTI INC CIP Government Capital Projects 124,982 .84
600011570 11/06/2024 THYSSENKRUPP ELEVATOR CORPORATION Facilities Internal Service Repair & Maintenance-Felty 441.24
600011571 11/06/2024 US BANK General Fund Othr Accrued Liab-P Card 23,515 .10
600011572 11/06/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Felty 64.20
600011572 11/06/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Felty 150.00
600011572 11/06/2024 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Felty 64.20
600011573 11/07/2024 ABM SERVICES INC General Fund Contract -Outside Services 3,045 .00
600011574 11/07/2024 AT&T General Fund Communication-Phone 159 .79
600011575 11/07/2024 AT&T Information Technology ISF Internet & Broadband 7,903.26
600011576 11/07/2024 AT&T General Fund Communication-Phone 57.73
600011577 11/07/2024 AT&T General Fund Communication-Phone 152 .76
600011578 11/07/2024 AT&T General Fund Communication-Phone 58 .21
600011579 11/07/2024 AT&T General Fund Communication-Phone 88.15
600011580 11/07/2024 AT&T General Fund Communication-Phone 28 .86
600011581 11/07/2024 AUGMENTED MEDIA LLC Measure M Parks Other Exp-Special Events 75 .00
600011582 11/07/2024 B & L GLASS COMPANY Facilities Internal Service Repair & Maintenance-Felty 551 .03
600011582 11/07/2024 B & L GLASS COMPANY Facilities Internal Service Repair & Maintenance-Felty 175.50
600011583 11/07/2024 BARTLEY PUMP PM LLC Water Utility Fund Contract -Outside Services 175 .00
600011584 11/07/2024 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC Spay and Neuter Fund Other Expense 882 .88
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 536.64
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 845.00
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,901.12
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,014.00
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 4,605 .12
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,106.56
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 22,281.12
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,217 .28
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 4,394.00
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,596.40
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,310.40
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 11,630.84
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 494.00
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,591.20
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 4,604.60
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 3,647.80
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,478.84
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional legal Fees 658 .84
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional legal Fees 174.20
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 24,252 .21
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 291.20
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 291.20
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Ca pita I Projects 291 .20
600011585 11/07/2024 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 291.20
600011586 11/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 1,093.00
600011586 11/07/2024 BUTLER ANIMAL HEAL TH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 92 .58
600011586 11/07/2024 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 977.91
Page 9 of 10
CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT
600011586 11/07/2024 BUTLER ANIMAL HEAL TH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 873.28
600011586 11/07/2024 BUTLER ANIMAL HEAL TH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 408 .10
600011587 11/07/2024 Eric L Lessley Water Utility Fund AR-UB Residential 22 .47
600011588 11/07/2024 FRED STARKE Water Utility Fund AR-UB Residential 29.43
600011589 11/07/2024 Jennifer Terwiliger Water Utility Fund AR-UB Residential 13 .39
600011590 11/07/2024 Jerry Johnson Water Utility Fund AR-UB Residential 61.77
600011591 11/07/2024 Karen Lavender Water Utility Fund AR-UB Residential 82.45
600011592 11/07/2024 Liang Yi Min Water Utility Fund AR-UB Residential 36.32
600011593 11/07/2024 LYNN STAUFFER Water Utility Fund AR-UB Residential 25.83
600011594 11/07/2024 Maya Rosenzweig Water Utility Fund AR-UB Residential 1.76
600011595 11/07/2024 SOMO CONSTRUCTION , INC Water Utility Fund AR-UB-Fire Hydrant 2,319.07
600011596 11/07/2024 SOMO VILLAGE Water Utility Fund AR-UB Residential 45.37
600011597 11/07/2024 Sonoma County Property Rentals Water Utility Fund AR-UB Residential 5 .25
600011598 11/07/2024 STEPHEN SONZA Water Utility Fund AR-UB Residential 35.14
600011599 11/07/2024 SERVPRO OF PETALUMA/ROHNERT PARK General Fund Contract -Outside Services 1,371 .95
600011600 11/07/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 876.00
600011600 11/07/2024 VICTORIA SUEMNICHT General Fund Deferred Inflows 652.00
600011600 11/07/2024 VICTORIA SUEMNICHT General Fund Program Revenue-Box Office (87.60)
600011600 11/07/2024 VICTORIA SUEMNICHT General Fund Program Revenue-Box Office (65.20)
1,552,597.79
Page 10 of 10
Item 8.A.2.
City of Rohnert Park
Cash Report Continued
As of September 30, 2024
Internal Service Fund Cash
............................................................................................................................_..........................................._...................................................................................................
.
Information Technoloav Fund $ 1
Fleet Services Fund
........................................a-l...............................nd-
Facilities Internal Service Fund
Total internal Service Funds
Revenue
DIVCA A82987/PEG Fees Fund
General Plan Maintenance Fee Revenue Fund
1
Affordable Housing Residential Fee Fund.........................................................................................................................................._......... 72,163.31
....................................... .. ............................................
Homeless Fund 1,405,829.36
................................................................................................................................................................................... .
.
.
_............................. _................. 7* ",......................
Park in Lieu Fee Fund 787,850.36
UDSP Maintenance Annuitv Fund 4.309.458.34
Public Facilities Finance Admin Fund
.......................................................................................................................................
188,056.47
I ................. _._.....................................................................
..............................................
SOMO Regional Traffic Fee Fund
...._.........................................................................................................................................................................................................._..................................................................
524,980.41
SOMO Climate Action Fee Fund
39,938.17
SOMO Additional Personnel Fee Fund
100,725.97
...................................................................................................................................................................................................................._.................................................................................I.......
SOMO Pavement Maintenance/Reoavement Fund
32.185.52
CFD SouthEast Fund
..........................................................
CFD Bristol Fund
Westside LLD Fund
SESP Valley House Mitigation Fund
............................................_........................................................................._....__.................._......................................................................
.332.........,..848......97
SESP Add'I PS Person....n...e...l F..und
12,814.70
Rent Appeals Board Fund ..................................................... __.......... _._......................................................
246,760.91
_........... _......... _....... _.......... _.............. ...... ..............................
AlcoholBeverage.Sales Fund................................................................................................_................................................._._................................
34,503.79
...._._............................
Vehicle Abatement Fund
220.394.81
Measure M Parks Fund 1,008,967.81
........................................................................................_..............................................................................................................................................................................
Measure M Fire Fund 183,226.90
1.
...................................................................................................................................._.........................................................._..............................................
Measure M Traffic Fund 1,390,339.05
................................................................................................................................._.._.................._.............................._........___...._.............._............................_...._.._........................
Federal Asset Forfeiture Soecial Revenue Fund 19.32
Gas Tax Funds: Sec. 2107 Maint/Const 3,123,635.62
_......................................:", _.........._.....................................................................................
_.......................................................................3" _...... _..............5"
Gas Tax Funds: Sec. 2031 RMRA 2,370,791.15
.............................................................................................................................................................................................................................................................................................................
Regional Traffic Fee Fund 93,486:07
Community Services Facility. Fee Fund.............................................................................................................................................._................ 74,746.96
............................................................. .........2"'.4-..............
PAC Capital Reserve Fee Fund 162.211.60
2of3
City of Rohnert Park
Cash Report Continued
As of September 30, 2024
Revenue Funds Continued
Sunrise Park Fee Fund
..............................................................
Casino Neighborhood Upgrade Work Force Housing 2,086,970.02
.... ...........................................................................................................................................................................................................................................................................................................
Cq.of Rohnert Park Foundation................................................................................................................................................................................_2,753,869;49
...
Casino Public Safetv Capital Contribution 38.215.69
Funds
Non Capital Project Govt. Fund
......................................._.....................F- ..............
2007 R Bond Proceeds Fund
Permanent Funds
...............................................................................................................................................................................................................................................................................................................
Performing Arts Center Donations Fund $ 512,470.69
.............. .................................................................................................................. .............................................................................................................................................................................
Dorothy Spreckels Endowment Fund 11) 250,000.00
............................__..............................................................................._.........................._..........._.............................................
r o_......1.. �. e.._�_ a Tao ATn an
Trust & Agency Funds
Federal Seized Assets Fund
.............................................................................
State Seized Assets Fund
.............................................................................
Total Trust & Agency Fund
Total Cash All City Funds
H
1
$ 161,114,916.82
(1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The income of the
fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of
Rohnert Park's Dorothy Rohnert Spreckels Preforming Arts Center." September 1, 2017 Dorothy Spreckels Endowment funds were loaned to the
Water Fund at 3% interest.
3of3
Item 8.A.2.
CASH DISTRIBUTION AS OF SEPTEMBER 30, 2024
Interest
Checking Accounts:
Rate
City Managed Pooled Rate
2,887%
$2. 134590.65
$ 2,134.59065
$
2,134,590.65
CASH HELD BY FISCAL AGENTS:
Investment Maturity
Interest
Source of
Investment Institution Type Date
Rate
Par Value
Market Value
Valuation
1999 TAB'S:
US Bank -Trustee
1999 Tax Allocation Bonds Interest Fund
Blackrock Prov Tfund Tress. Note N/A
4,83%
$ 34,765.31
$ 34,765.31
1999 Tax Allocation Bonds PrincipalFund:
Blackrock Prov Tfuntl Trees Note NIA
4.83%
71.83
71.83
Note (2)
1999 Tax Allocation Bonds Reserve Fund:
Blackrock Prov Tfund Tress. Note N/A
4.83%
1,041,161.14
1,041,161.14
Note (1)
Total 1999 Tax Allocation Bonds Fund
$1,076,998.28
$ 1,075,996.28
1,075,998.28
2007R TAB'S
US Bank -Trustee
2007R Tax Allocation Bonds Interest Fund:
Blackrock Prov Tfund Tress. Note N/A
4.58%
$ 0.01
$ 0,01
Note (1)
2007R Tax Allocation Bonds Redemption Fund:
Blackrock Prov Tfund Trees. Note N/A
4.58%
1.00
1,00
Note (1)
Total 2007R Tax Allocation Bonds Fund
$ 1.01
$ 1,01
1.01
2018A & 201813 TAB'S
US Bank -Trustee
2018A Tax Allocation Refunding Bonds Fund Interest Account
First Amencan Treasury Oblig I'd Cl Tress. Note NIA
4.53%
$ 2,428,99
$ 2,428.99
Note (1)
2018A Tax Allocation Refunding Bonds Fund Principal Account
Build America Mutual Assurance Co Trees Note NIA
-
-
Note (1)
2018A Tax Allocation Refunding Bonds Fund Reserve Sub Account
Build Amerca Mutual Assurance Co Trees. Note N/A
0.00%
1.00
1.00
Note (1)
Total 2018A&B Tax Allocation Refunding Bonds Fund
S 2,429.99
$ 2,429,99
2,429.99
TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH
$
3,213,019.93
Investment Yield for SEPTEMBER 30, 2024
3.539%
INVESTMENT POLICY 8 SUFFICIENT FUNDS DISCLOSURES
The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnen Park as outlined in the
City of Rohnen Park City Council Resolution #2021-144, adopted on December 14. 2021. Due to the dissolution of the redevelopment agencies by the State
of California the funds to meet the agency's expenditures will by determined by the State Department of Finance.
Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements. The Par Value and Market Value for these
investments are typically the same as interest is paid or wired monthly.
Note (2) Required minimum debt service reserves.
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, November 12, 2024
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Adams called the joint regular meeting to order at 5:04 p.m., which was legally noticed
on November 7, 2024.
All Council Present: Susan H. Adams, Mayor
Gerard Giudice, Vice Mayor
Jackie Elward, Councilmember
Samantha Rodriguez, Councilmember
Emily Sanborn, Councilmember
Staff present: City Manager Piedra, City Attorney Kenyon, Public Safety Director Mattos,
Acting Director of Community Services Warner, Director of Public Works Garrett, Interim
Finance Director Howze, Finance Manager Ortega de Valencia, Analyst Hopley,
Information Systems Manager Cotter, and City Clerk Lopez Cuevas.
2.READING OF THE LAND ACKNOWLEDGMENT
Recited by Mayor Adams.
3.PLEDGE OF ALLEGIANCE
Led by Interim Finance Director Howze.
4.PRESENTATIONS
None.
5.DEPARTMENT HEAD BRIEFINGS
Interim Finance Director Howze introduced Yosselin Ortega De Valencia as the City’s new
Finance Manager.
6.PUBLIC COMMENTS
None.
7.CONSENT CALENDAR
A.Acceptance of Reports from Finance Department:
1. City Bills/Demands for Payment dated October 8, 2024 through October 28, 2024
Item 8.B.
City of Rohnert Park Joint Regular Meeting Minutes for City Council November 12, 2024
RPFA/CDC Successor Agency Page 2 of 4
2. Successor Agency - Cash Report for Month ending August 2024
3. City Cash Report for Month ending August 2024
B. Approval of Meeting Minutes:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, October 22, 2024
2. City Council Special Meeting, October 22, 2024
3. City Council Special Meeting, October 29, 2024
C. Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract
Code and by Minute Order, authorize the continuation of Resolution 2024-051 until
the emergency action is completed
D. By Minute Order, Authorize the City Manager to Execute Amendment No. 1 to the
Consultant Services Agreement with Schaaf & Wheeler for Additional Design
Services for the Wet Well Lining Station #2 Project No. 2017-09 in an amount Not
to Exceed $77,240, for a total contract amount of $170,805.00 (This project is
exempt from the California Environmental Quality Act (CEQA) pursuant to
Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of
CEQA Guidelines (14 Cal. Code Regs. §§ 15301, 15302))
E. Adopt Resolution 2024-099 Approving Letter of Agreement for Participation in
Sonoma County Transit (SCT) Fare-Free Program for Local Routes 10, 12 & 14 and
Local Paratransit Service, Authorizing City Manager or Designee to Execute Letter
of Agreement, and Appropriating $42,000 in Measure M Transportation Funds in FY
2024- 25 for SCT Services
ACTION: Moved/seconded (Giudice/Rodriguez) to approve the consent
calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote: AYES:
Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES: None,
ABSENT: None, ABSTAINS: None.
8. REGULAR ITEMS
A. Discussion and Direction Regarding Transferring Appointment of the Golf Course
Oversight Committee from the Parks and Recreation Commission to the City Council and
Establishing It as a Council-Appointed Committee. Director of Public Works Garrett
presented this item. Recommended Action(s): Discussion and direction regarding transferring
appointment of the Golf Course Oversight Committee from the Parks and Recreation
Commission to the City Council and establish it as a Council-appointed committee.
Public Comments: None.
DIRECTION: By Consensus (none opposed), staff is directed to transfer the
appointment of the Golf Course Oversight Committee from the
Parks and Recreation Commission to the City Council and
establish it as a Council-appointed committee.
City of Rohnert Park Joint Regular Meeting Minutes for City Council November 12, 2024
RPFA/CDC Successor Agency Page 3 of 4
B. Consider Adopting a Resolution Authorizing and Approving an Employment
Agreement between the City of Rohnert Park and Betsy Howze for Director of Finance
Services. City Manager Marcela Piedra presented this item. Recommended Action(s):
Adopt Resolution 2024-100 Authorizing and Approving the Director of Finance Employment
Agreement Between the City of Rohnert Park and Betsy Howze.
Pursuant to Government Code section 54953(c), City Manager Piedra provided an oral
summary report of the salary and compensation, including fringe benefits paid to the Finance
Director under the terms of this agreement.
Public Comments: None.
ACTION: Moved/seconded (Rodriguez/Giudice) to adopt Resolution 2024-100.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Elward, Rodriguez, Sanborn, Giudice, and Adams, NOES:
None, ABSENT: None, ABSTAINS: None.
9. COMMITTEE/LIAISON/OTHER REPORTS
A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors
& Councilmembers/City Selection Committee Appointments and Reports Under Government
Code Section 53232.3(d):
• Councilmember Elward reported on the Homeless Coalition Board of Directors
Meeting (10/23) and the Sonoma Clean Power Authority (SCP) Board of Directors
Meeting (11/7).
• Councilmember Rodriguez reported on the Rohnert Park Chamber of Commerce AM
Breakfast (10/16) and Golf Course Oversight Committee Meetings (11/5)
• Councilmember Sanborn reported on the Joint Water Advisory Committee (WAC) and
Technical Advisory Committee (TAC) to Sonoma Water Meeting (11/4)
• Vice Mayor Giudice reported on the Golden Gate Bridge, Highway and Transportation
District Transportation Committee, Building and Operating Committee & Finance-
Auditing Committee Meeting and Trust Board Meeting (10/24), Golden Gate Bridge,
Highway and Transportation District Rules, Policy and Industrial Relations Committee
and Board of Directors Meeting (10/25) and the Sonoma County Transportation
Authority/Sonoma County Regional Climate Protection Authority Board of Directors
meeting (11/11)
• All members reported on the League of California Cities 2024 Annual Conference in
Long Beach, CA (10/16 to 10/18)
• Mayor Adams reported she was not able to attend the 2024 Sonoma County
Employment of People with Disabilities Awards (10/30), and reported on the Rohnert
Park Chamber Noon Times Luncheon (11/6)
• Councilmember Rodriguez reported she was unable to attend the Annual Champions
for Children (11/8) or the iDía De Los Cien! Events (11/8)
• Councilmember Elward reported on the 21st Annual COPE Banquet Event (11/8)
City of Rohnert Park Joint Regular Meeting Minutes for City Council November 12, 2024
RPFA/CDC Successor Agency Page 4 of 4
10. COMMUNICATIONS
Vice Mayor Giudice invited all to attend the annual Rotary Club’s Thanksgiving dinner this
year at the Senior Center and encouraged all to participate in the Rotary Club’s toy drive. He
also reported on the First Responder’s retreat he attended in Healdsburg, CA.
Councilmember Sanborn invited all to attend the Alzheimer’s Awareness training at the library
and the Virtual Town Hall on November 20 hosted by Supervisor Linda Hopkins.
Mayor Adams stated she was elected by a coalition of residents not union groups.
Councilmember Elward retracted comments she made at the October 22 Council meeting
regarding union groups and read a statement about labor force.
11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
None.
12. PUBLIC COMMENT
Gary Coffman spoke about previous council disagreements at the dais and requested safe
crosswalks at the downtown property.
13. ADJOURNMENT
Mayor Adams adjourned the meeting at 5:58 p.m.
_____________________________________ __________________________________
Sylvia Lopez Cuevas, City Clerk Susan H. Adams, Mayor
City of Rohnert Park City of Rohnert Park
ITEM NO. 8.C.
1
Meeting Date: November 19, 2024
Department: Public Safety
Submitted By: Tim Mattos, Director
Prepared By: Aaron Johnson, Deputy Chief
Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety
Antenna and Radio System Replacement Project (CIP2412), as required
by the Public Contract Code and by Minute Order, authorize the
continuation of Resolution 2024-051 until the emergency action is
completed.
RECOMMENDED ACTIONS:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code and
2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed.
BACKGROUND AND ANALYSIS:
On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an
Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the
Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio
System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a
budget Amendment to Transfer $1,500,000.00 from Non-Departmental Operating Fund,
Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to
Dailey-Wells.
The City Council is required to review the status of this emergency project at each regular meeting
of the City Council and vote to authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
Since the last communication, Dailey Wells has received 100% of the equipment. All the
equipment is installed in San Antonio Texas and staged for inspection. Public Safety personnel
will travel to San Antonio to inspect functionality prior to it being shipped to Rohnert Park. Once
functionality is validated, the system will be delivered to Rohnert Park Public Safety and prepared
for live installation.
The line-of-sight study revealed the need for an additional microwave on Sonoma Mountain. The
documentation has been received by Public Safety to start the process.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 8.C.
2
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (“CEQA”) because it does
not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA
Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that
there is no possibility the City’s action would cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement
of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA
Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction
without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
Presenting this progress report is consistent with the City’s values of communication and integrity
and the City’s strategic priority Goal C “Ensure the effective delivery of public services.”
OPTIONS CONSIDERED:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract Code
and by Minute Order, authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
2. No other options were considered as this action is required by law and by Council
Resolution 2024-051.
FISCAL IMPACT:
There is no fiscal impact associated with this progress report.
Department Head Approval Date: 11/11/2024
City Attorney Approval Date: N/A
Finance Director Approval Date: N/A
City Manager Approval Date: 11/12/2024
Attachments: None.
ITEM NO. 8.D.
1
Meeting Date: November 19, 2024
Department: Public Safety
Submitted By: Tim Mattos, Chief
Prepared By: Andrew Smith, Lieutenant
Agenda Title: Adopt a Resolution appropriating $13,000 from the Unspent Alcohol
Beverage Service Ordinance (ABSO) Funds for the Purchase of Radio
Communication Equipment to Support Future ABSO Operations.
RECOMMENDED ACTION:
Staff recommends that the City Council approve a resolution to appropriate $13,000 from the
unspent Alcohol Beverage Service Ordinance (ABSO) funds for the purchase of radio
communication equipment to support future ABSO operations.
BACKGROUND:
The ABSO report was approved by the Council on September 10, 2024, identifying a total of
$26,508 in unspent funds from the ABSO account. The report recommends using these funds to
offset operational costs.
However, $13,000 of these funds were not appropriated in the current fiscal budget but are
necessary for the purchase of essential radio equipment to support future ABSO operations. This
radio equipment is crucial for enhancing communication and ensuring the effectiveness of these
operations.
Approval from the City Council is required to appropriate these funds, and direction is sought for
the City Manager to instruct the Finance Director to allocate the $13,000 from the unspent
ABSO funds accordingly.
ANALYSIS:
The acquisition of this radio equipment will enhance communication capabilities, a vital
component for effective ABSO operations. Better communication will improve coordination
among staff and increase overall operational efficiency. The investment will not only support the
current operational needs but also prepare the department for any future ABSO-related activities.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (CEQA) because it does
not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA
Guidelines Sections 15320, 15378, and 15061(b)(3). It can be seen with certainty that there is no
possibility the City’s action would cause either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 8.D.
2
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This appropriation aligns with the City’s values of communication and integrity and supports the
strategic priority Goal C, "Ensure the effective delivery of public services."
OPTIONS CONSIDERED:
Council options considered include:
1. Recommended: Approve the appropriation of funds to improve the delivery of future
ABSO operations.
2. Not Recommended: Not approve the appropriation of funds which would limit the
operational effectiveness of ABSO by deferring the purchase of necessary
communication equipment.
FISCAL IMPACT/FUNDING SOURCE:
The appropriation of $13,000 from the unspent ABSO funds will not affect the General Fund as
the funds are already available within the ABSO account.
Code Compliance Approval Date: N/A
Department Head Approval Date: 11/11/24
Finance Approval Date: 11/11/24
City Attorney Approval Date: N/A
City Manager Approval Date: 11/12/2024
Attachments:
1. Proposed Resolution
RESOLUTION NO. 2024-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK APPROPRIATING $13,000 FROM THE UNSPENT ALCOHOL
BEVERAGE SERVICE ORDINANCE (ABSO) FUNDS FOR THE
PURCHASE OF RADIO COMMUNICATION EQUIPMENT TO
SUPPORT FUTURE ABSO OPERATIONS
WHEREAS; the Alcohol Beverage Service Ordinance (ABSO) report, approved by the
City Council on September 10, 2024, identified a total of $26,508 in unspent funds from the
ABSO account; and
WHEREAS, $13,000 of the unspent ABSO funds were not appropriated in the current
fiscal budget and are necessary to purchase critical radio equipment for future ABSO operations;
and,
WHEREAS, the acquisition of radio equipment will enhance communication and
coordination among Public Safety staff, thereby improving operational efficiency and readiness
for future ABSO-related activities; and
WHEREAS, the appropriation will not impact the General Fund, as the funds are already
available within the ABSO account; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Council hereby approves the appropriation of $13,000 from the unspent ABSO
funds for the purchase of radio communication equipment.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and
directed to make any changes and create appropriations necessary to the Budget to implement
this amendment.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 19th day of November, 2024.
CITY OF ROHNERT PARK
____________________________________
ATTEST: Susan H. Adams, Mayor
______________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, City Attorney
Elward: ________Rodriguez: _______Sanborn: _______ Giudice: ________Adams: _________
Ayes: ( ) Noes: ( ) Absent: ( ) Abstain: ( )
ITEM NO. 8.E.
1
Meeting Date: November 19, 2024
Department: Public Works
Submitted By: Vanessa Garrett, Director of Public Works
Prepared By: Eydie Tacata, Senior Public Works Analyst
Agenda Title: Adopt Resolution Accepting Federal Subgrant Award of $427,507.43 from the
Building Resilient Infrastructure & Communities (BRIC) Grant Program for the
Copeland Creek Detention Basin (CIP0604)
RECOMMENDED ACTION:
Adopt Resolution accepting Federal subgrant award of $427,507.43 from the Building Resilient
Infrastructure & Communities (BRIC) Grant Program for the Copeland Creek Detention Basin
(CIP0604).
BACKGROUND:
In 2020, the Federal Emergency Management Agency (FEMA) released a Notice of Funding
Opportunity for the Building Resilient Infrastructure and Communities (BRIC) grant program, which
invests in projects that prepare communities across the nation for hurricane, flood or wildfire disasters.
Under the BRIC program, each state designates one agency to serve as the applicant for BRIC funding.
In California, the California Governor’s Office of Emergency Services (CalOES) is the grant applicant,
and local governments (i.e. cities, counties, special districts, and tribal governments) that apply for
BRIC funding are subapplicants. In December 2020, the City of Rohnert Park submitted a BRIC grant
subapplication requesting $6 million for the Copeland Creek Detention Basin (“Project”), then
estimated at $12.4 million and which would mitigate flooding in Rohnert Park by detaining stormwater
flow upstream of the City limits, east of Petaluma Hill Road. The City’s grant fund match was
proposed to be a contribution from Brookfield Homes, the primary developer building residential and
commercial subdivisions in the University District in Rohnert Park, west of Petaluma Hill Road.
The Project would be implemented in two phases. Phase 1 would include survey, design,
environmental impact report, permitting, and project administration, at a total cost of $886,027.77.
Phase 2 would include construction, construction management and grant closeout, estimated to be
$11,549,674.03.
In July 2021, FEMA announced the selection of the Copeland Creek Detention Basin for grant funding
of Phase 1, contingent on an environmental, cultural and historical resources impact review. The
review was conducted by FEMA and CalOES through the remainder of 2021 and through 2022. In
May 2023, the City was notified by CalOES of FEMA’s award of $427,507.43 in Federal BRIC
funding to Phase 1 of the Project. (See Exhibit A to Resolution).
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 8.E.
2
Currently, the City is in discussions with stakeholders regarding the feasibility of moving forward. The
project amount has nearly tripled in size, and more funding is needed to move forward with the project.
The plans are currently at 30% and the environmental documents needs to be completed.
ANALYSIS:
The 2020 BRIC grant program funding cycle generated 1,227 subapplications requesting an estimated
$4 billion in funding. FEMA selected 91 projects for further review, including the subapplication
submitted by City of Rohnert Park through CalOES. As evident by FEMA’s grant award for Phase 1
of the Project, the Copeland Creek Detention Basin is worthy of an initial investment of Federal funds
toward mitigating flood hazards in this region.
The Project has been included in the City’s Capital Improvement Projects (CIP) Plan since 2006. The
funding for project scoping and preliminary design has been from combination of prior grants and
developer fee revenue. The Project is also identified in the Amended and Restated Development
Agreement By and Between the City of Rohnert Park, University District LLC and Vast Oak Properties
LP, as the residential subdivisions and commercial areas in the University District Specific Plan would
directly benefit from the Project. It is for this reason that the University District developer, Brookfield
Homes, was tapped for the local non-Federal match.
The required local grant match from the City is $458,518.34. At the end of FY 2023-24, the Project
(CIP0604) had $2,118,133 in remaining budget. The project budgeted funding is from the Public
Facilities Finance Fees Fund (Fund 4254). No new appropriations for the City share are requested at
this time, as sufficient fund balance exists in Fund 4254 for anticipated expenses for Phase 1. The
developer’s match commitment will either be fulfilled by a direct contribution from the developer, or
as credit on developer fees due on future building permits for the University District, or taken from
Fund 4254 and then reimbursed by the developer.
The FEMA grant award received in 2023 provides the City with the funds to finish design and
construction documents, complete environmental documentation, and obtain necessary permits from
State and Federal natural resource agencies.
The City has already filed with CalOES (acting as grant administrator) a universal resolution
authorizing the City Manager, Assistant City Manager and Director of Public Works to execute
applications, assurances and agreements required for federal financial assistance and grant programs.
(See Attachment 1.) The City has also filed the required documents listed in the Notification of
Subapplication Approval, dated May 18, 2023. (See Exhibit A to Resolution.)
In order to continue with Phase 1 of the Project, City staff recommends that the City Council approve
the attached resolution to accept the FEMA grant award of $427,507.43, and authorize the Finance
Director or their designee to make any accounting adjustments necessary to execute BRIC program
grant in accordance with applicable laws..
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines sections 15061(b)(3) and 15301.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The Council action
to accept the grant aligns with the Council broad goal of “Planning and Infrastructure”, as the grant
provides the resources for a flood hazard mitigation project that has long been planned for the City, to
ITEM NO. 8.E.
3
both accommodate growth while also preventing the overwhelm of the existing stormwater
infrastructure in a flood emergency.
OPTIONS CONSIDERED:
1. Recommended Option: Adopt a resolution to formally accept the awarded Federal BRIC funds
for Copeland Creek Detention Basin.
2. Alternative: Do not adopt formally accept this grant. Staff does not recommend this as the City
has already submitted reimbursement requests toward grant-eligible activities for the project,
including survey, hydraulic studies and design.
FISCAL IMPACT/FUNDING SOURCE:
This Council action of accepting the grant will increase the Federal grants receivable in the General
Fund by $427,507.43.
Department Head Approval Date: 10/22/24
Finance Approval Date: 10/15/24
City Attorney Approval Date: N/A
City Manager Approval Date: 11/11/2024
Attachments:
1. Resolution
2. Exhibit A to Resolution: Notification of Subapplication Approval, dated May 18, 2023
RESOLUTION NO. 2024-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ACCEPTING FEDERAL SUBGRANT AWARD OF $427,507.43 FROM THE
BUILDING RESILIENT INFRASTRUCTURE & COMMUNITIES (BRIC) GRANT
PROGRAM FOR THE COPELAND CREEK DETENTION BASIN (CIP0604)
WHEREAS, in December 2020, the City of Rohnert Park submitted a grant
subapplication to the Building Resilient Infrastructure & Communities (BRIC) Grant Program
requesting $6 million for the Copeland Creek Detention Basin (“Project”), estimated at $12.4
million to mitigate flooding in Rohnert Park by detaining stormwater flow upstream of the City
limits; and
WHEREAS, the grant subapplication proposed that the Project would be implemented in
two phases, including a Phase 1 (survey, design, environmental impact report, permitting and
project administration) at a total cost of $886,027.77 and a Phase 2 (including construction,
construction management and grant closeout) at a total cost of $11,549,674.03; and
WHEREAS, in May 2023, the City was notified by CalOES of FEMA’s award of
$427,507.43 in Federal BRIC funding to Phase 1 of the Project; and
WHEREAS, the Project has been in the City’s Capital Improvement Project (CIP) Plan
since 2006 and presently has $2,118,133 in project budget funded by developer fees revenues;
and
WHEREAS, the Project is an important regional hazard mitigation project; and
WHEREAS, the City needs to formally accept the grant funds for proper accounting and
compliance with internal procedures.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert
Park accepts the grant award of $427,507.43 from the BRIC program.
BE IT FURTHER RESOLVED that the Finance Director or their designee is
authorized to increase appropriations in the amount of $427,507.43 and to make any other
accounting adjustments necessary to execute the BRIC grant in accordance with applicable laws.
DULY AND REGULARLY ADOPTED this 12th day of November, 2024.
CITY OF ROHNERT PARK
___________________________________
Susan H. Adams, Mayor ATTEST:
__________________________________
Sylvia Lopez Cuevas, City Clerk
Resolution 2024-102
Page 2 of 2
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
3650 SCHRIEVER AVENUE MATHER, CA 95655
RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
May 18, 2023
Andrew McLaughlin
Analyst
Rohnert Park, City of
130 Avram Avenue
Rohnert Park, CA 94928
Subject: Notification of Subapplication Approval
FY20 Building Resilient Infrastructure and Communities Program
Grant #2020-001, Project #PJ0080, FIPS #097-62546
Dear Mr. McLaughlin:
The California Governor’s Office of Emergency Services (Cal OES) received
notification that the Federal Emergency Management Agency (FEMA) has
approved your organization’s subaward application in the amount of
$427,507.43. A copy of the FEMA award package is enclosed for your records.
In order to receive payment as a grant subrecipient, your organization must have
the following on file with the Recovery Financial Processing Unit:
A valid, current (approved within the last 3 years) Governing Body
Resolution
A Project Assurances for Federal Assistance agreement
A Grant Subaward Face Sheet (GSAFS). Please ensure that the individual
who signs the GSAFS is designated by the Governing Body Resolution as an
Authorized Agent for your organization.
A current Federal Funding Accountability and Transparency Act (FFATA)
Financial Disclosure form. This form must be submitted each calendar year.
An active registration with the federal System for Award Management
(SAM) website. The registration must remain active for the duration of this
grant subaward.
For your convenience, this subapplication approval package includes the
required post-obligation documents as well as guides to completing and
renewing a SAM registration. Please complete the documents and mail copies to
the address listed at the end of this letter, keeping the originals with your records.
Alternatively, you may scan and email the completed documents to the
Recovery Financial Processing Unit at HMGrantsPayments@CalOES.ca.gov.
Electronic copies of the post-obligation documents can also be requested at the
same address.
GAVIN NEWSOM
GOVERNOR
NANCY WARD
DIRECTOR
EXHIBIT A to RESOLUTION
3650 SCHRIEVER AVENUE MATHER, CA 95655
RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
Payments will be made on a reimbursement basis using the enclosed Hazard
Mitigation Reimbursement Request Form. A ten percent (10%) retention will be
withheld from all reimbursement payments and will be released as part of the
subaward closeout process.
Reimbursements can be made only for items listed on the approved subaward
application. Expenditures for any other work should be separately maintained
and are the sole responsibility of the subrecipient. Any funds received in excess of
current needs or approved amounts, or those found owed as a result of a final
inspection or audit, must be refunded to the State within 30 days of receipt of an
invoice from Cal OES.
When mailing documents to the Recovery Financial Processing Unit, please use
the following address:
California Governor’s Office of Emergency Services
Attention: Recovery Financial Processing Unit
3650 Schriever Avenue
Mather, CA 95655
For further assistance regarding post-obligation documents or the reimbursement
request process, please contact the Recovery Financial Processing Unit at
(916) 845-8110 or at HMGrantsPayments@caloes.ca.gov. For program-related
questions, please contact the Hazard Mitigation Assistance Branch at
(916) 328-7450.
Recovery Financial Processing Unit
Enclosures
c: Subrecipient’s Project File
*The Recovery Financial Processing Unit has the City’s universal resolution,
passed on 4/25/23, on file. A copy of the resolution is included in this package
for your review. With the written permission of an Authorized Agent, the
resolution can be applied to this project.
EXHIBIT A to RESOLUTION
EMF-2020-BR-001
Salesforce 2020001
BRICFY20
RECEIVED
MAY 3 2023
FINANCIAL PROCESSING UNIT
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
EXHIBIT A to RESOLUTION
(not related to Rohnert Park project - AB)
EXHIBIT A to RESOLUTION
Agreement Articles
Program: Fiscal Year 2020 Building Resilient Infrastructure and Communities
Recipient: OFFICE OF EMERGENCY SERVICES
UEI-EFT: UTM3S7LKYQZ4-
DUNS number: 947436176
Award number: EMF-2020-BR-001
Table of contents
EXHIBIT A to RESOLUTION
Article
1
Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
Article
2
General Acknowledgements and Assurances
Article
3
Acknowledgement of Federal Funding from DHS
Article
4
Activities Conducted Abroad
Article
5
Age Discrimination Act of 1975
Article
6
Americans with Disabilities Act of 1990
Article
7
Best Practices for Collection and Use of Personally Identifiable Information
Article
8
Civil Rights Act of 1964 – Title VI
Article
9
Civil Rights Act of 1968
Article
10
Copyright
Article
11
Debarment and Suspension
Article
12
Drug-Free Workplace Regulations
Article
13
Duplication of Benefits
Article
14
Education Amendments of 1972 (Equal Opportunity in Education Act) – Title IX
Article
15
E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice Practices to
Enhance Public Trust and Public Safety
Article
16
Energy Policy and Conservation Act
Article
17
False Claims Act and Program Fraud Civil Remedies
Article
18
Federal Debt Status
Article
19
Federal Leadership on Reducing Text Messaging while Driving
Article
20
Fly America Act of 1974
Article
21
Hotel and Motel Fire Safety Act of 1990
Article
22
John S. McCain National Defense Authorization Act of Fiscal Year 2019
Article
23
Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Article
24
Lobbying Prohibitions
Article
25
National Environmental Policy Act
Article
26
Nondiscrimination in Matters Pertaining to Faith-Based Organizations
Article
27
Non-Supplanting Requirement
Article
28
Notice of Funding Opportunity Requirements
Article
29
Patents and Intellectual Property Rights
EXHIBIT A to RESOLUTION
Article
30
Procurement of Recovered Materials
Article
31
Rehabilitation Act of 1973
Article
32
Reporting of Matters Related to Recipient Integrity and Performance
Article
33
Reporting Subawards and Executive Compensation
Article
34
Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
Article
35
SAFECOM
Article
36
Terrorist Financing
Article
37
Trafficking Victims Protection Act of 2000 (TVPA)
Article
38
Universal Identifier and System of Award Management
Article
39
USA PATRIOT Act of 2001
Article
40
Use of DHS Seal, Logo and Flags
Article
41
Whistleblower Protection Act
Article
42
Environmental Planning and Historic Preservation (EHP) Review
Article
43
Applicability of DHS Standard Terms and Conditions to Tribes
Article
44
Acceptance of Post Award Changes
Article
45
Disposition of Equipment Acquired Under the Federal Award
Article
46
Prior Approval for Modification of Approved Budget
Article
47
Indirect Cost Rate
Article
48
Performance Measures
Article
49
Changes to Title 2, Code of Federal Regulations
Article
50
Construction Project Requirements
Article
51
Copyright and Data Rights
Article
52
Remedies for Noncompliance and Enforcement
Article
53
Insurance
Article
54
HMA Duplication of Benefits
Article
55
Additional Non-Discrimination Requirements
Article
56
Changes in Scope of Work
Article
57
Recoupment of Funds
Article
58
Recovery of Funds
EXHIBIT A to RESOLUTION
Article
59
Reporting of Fraud
Article
60
Closeout and Final Reports
Article
61
Record Retention
Article
62
Termination
Article
63
NEPA Condition
Article
64
Standard Condition #1
Article
65
Standard Condition #2
Article
66
Standard Condition #3
Article
67
Endangered Species Act (ESA)
Article
68
Clean Air Act (CAA)
Article
69
Executive Order 11990 - Wetlands
Article
70
Coastal Zone Management Act (CZMA)
Article
71
Clean Water Act (CWA)
Article
72
NEPA Condition
Article
73
Standard Condition #1
Article
74
Standard Condition #2
Article
75
Standard Condition #3
EXHIBIT A to RESOLUTION
Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and
Certifications
I. DHS financial assistance recipients must complete either the Office of Management and
Budget (OMB) Standard Form 424B Assurances – Non-Construction Programs, or OMB
Standard Form 424D Assurances – Construction Programs, as applicable. Certain
assurances in these documents may not be applicable to your program, and the DHS financial
assistance office (DHS FAO) may require applicants to certify additional assurances.
Applicants are required to fill out the assurances as instructed by the awarding agency. II.
DHS financial assistance recipients are required to follow the applicable provisions of the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200 and adopted by DHS
at 2 C.F.R.Part 3002. III. By accepting this agreement, recipients, and their executives, as
defined in 2 C.F.R. § 170.315, certify that their policies are in accordance with OMB’s
guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive
guidance.
Article 2 General Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and
agree to comply with applicable provisions governing DHS access to records, accounts,
documents, information, facilities, and staff. I. Recipients must cooperate with any DHS
compliance reviews or compliance investigations conducted by DHS. II. Recipients must give
DHS access to examine and copy records, accounts, and other documents and sources of
information related to the federal financial assistance award and permit access to facilities or
personnel. III. Recipients must submit timely, complete, and accurate reports to the
appropriate DHS officials and maintain appropriate backup documentation to support the
reports. IV. Recipients must comply with all other special reporting, data collection, and
evaluation requirements, as prescribed by law, or detailed in program guidance. V. Recipients
(as defined in 2 C.F.R. Part 200 and including recipients acting as pass-through entities) of
federal financial assistance from DHS or one of its awarding component agencies must
complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of
Award for the first award under which this term applies. Recipients of multiple awards of DHS
financial assistance should only submit one completed tool for their organization, not per
award. After the initial submission, recipients are required to complete the tool once every two
(2) years if they have an active award, not every time an award is made. Recipients should
submit the completed tool, including supporting materials, to
CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related
reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients
are not required to complete and submit this tool to DHS. The evaluation tool can be found at
https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. DHS Civil Rights Evaluation
Tool | Homeland Security. The DHS Office for Civil Rights and Civil Liberties will consider, in
its discretion, granting an extension if the recipient identifies steps and a timeline for
completing the tool. Recipients should request extensions by emailing the request to
CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline.
Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposal, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
Article 4 Activities Conducted Abroad
Recipients must ensure that project activities performed outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate
licenses, permits, or approvals are obtained.
EXHIBIT A to RESOLUTION
Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public
Law 94-135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et seq.), which
prohibits discrimination on the basis of age in any program or activity receiving federal
financial assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with
Disabilities Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101–
12213), which prohibits recipients from discriminating on the basis of disability in the operation
of public entities, public and private transportation systems, places of public accommodation,
and certain testing entities.
Article 7 Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information (PII) are required to have a publicly
available privacy policy that describes standards on the usage and maintenance of the PII
they collect. DHS defines PII as any information that permits the identity of an individual to be
directly or indirectly inferred, including any information that is linked or linkable to that
individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance
and Privacy Template as useful resources respectively.
Article 8 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964
(codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the
United States will, on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program
or activity receiving federal financial assistance. DHS implementing regulations for the Act are
found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.
Article 9 Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as
amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale,
rental, financing, and advertising of dwellings, or in the provision of services in connection
therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex
(see 42 U.S.C. § 3601 et seq.), as implemented by the U.S. Department of Housing and Urban
Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the
requirement that new multifamily housing with four or more dwelling units—i.e., the public and
common use areas and individual apartment units (all units in buildings with elevators and
ground-floor units in buildings without elevators)—be designed and constructed with certain
accessible features. (See 24 C.F.R. Part 100, Subpart D.)
Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an
acknowledgement of U.S. Government sponsorship (including the award number) to any work
first produced under federal financial assistance awards.
Article 11 Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension regulations
implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as
adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict federal financial assistance
awards, subawards, and contracts with certain parties that are debarred, suspended, or
otherwise excluded from or ineligible for participation in federal assistance programs or
activities.
EXHIBIT A to RESOLUTION
Article 12 Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if
the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government-wide
implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug-Free Workplace Act of
1988 (41 U.S.C. §§ 8101-8106).
Article 13 Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R.
Part 200, Subpart E may not be charged to other federal financial assistance awards to
overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or
federal financial assistance award terms and conditions; or for other reasons. However, these
prohibitions would not preclude recipients from shifting costs that are allowable under two or
more awards in accordance with existing federal statutes, regulations, or the federal financial
assistance award terms and conditions may not be charged to other federal financial
assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions; or for other
reasons.
Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) – Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of
1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which
provide that no person in the United States will, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any
educational program or activity receiving federal financial assistance. DHS implementing
regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19.
Article 15 E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice
Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the
requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law
enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O.
14074 to support safe and effective policing.
Article 16 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act,
Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain
policies relating to energy efficiency that are defined in the state energy conservation plan
issued in compliance with this Act.
Article 17 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§3729-
3733, which prohibit the submission of false or fraudulent claims for payment to the Federal
Government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for
false claims and statements made.)
Article 18 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and
benefit overpayments. (See OMB Circular A-129.)
EXHIBIT A to RESOLUTION
Article 19 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving
as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the
Order when on official government business or when performing any work for or on behalf of
the Federal Government.
Article 20 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding
certificates under 49 U.S.C.) for international air transportation of people and property to the
extent that such service is available, in accordance with the International Air Transportation
Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines
issued by the Comptroller General of the United States in the March 31, 1981, amendment to
Comptroller General Decision B-138942.
Article 21 Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, convention, or training space funded in
whole or in part with federal funds complies with the fire prevention and control guidelines of
Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a
Article 22 John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the
prohibitions described in section 889 of the John S. McCain National Defense Authorization
Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327,
200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute – as it
applies to DHS recipients, subrecipients, and their contractors and subcontractors – prohibits
obligating or expending federal award funds on certain telecommunications and video
surveillance products and contracting with certain entities for national security reasons
Article 23 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et
seq.) prohibition against discrimination on the basis of national origin, which requires that
recipients of federal financial assistance take reasonable steps to provide meaningful access
to persons with limited English proficiency (LEP) to their programs and services. For additional
assistance and information regarding language access obligations, please refer to the DHS
Recipient Guidance: https://www.dhs.gov/guidance- published-help-department- supported-
organizations-provide-meaningful-access-people-limited and additional resources on
http://www.lep.gov.
Article 24 Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds
provided under a federal financial assistance award may be expended by the recipient to pay
any person to influence, or attempt to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with any federal action related to a federal award or contract,
including any extension, continuation, renewal, amendment, or modification.
EXHIBIT A to RESOLUTION
Article 25 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of
1969, (NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq. and
the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural
Provisions of NEPA, which require recipients to use all practicable means within their
authority, and consistent with other essential considerations of national policy, to create and
maintain conditions under which people and nature can exist in productive harmony and fulfill
the social, economic, and other needs of present and future generations of Americans
Article 26 Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social service
programs administered or supported by DHS or its component agencies, enabling those
organizations to participate in providing important social services to beneficiaries. Recipients
must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19
and other applicable statues, regulations, and guidance governing the participations of faith-
based organizations in individual DHS programs.
Article 27 Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit
supplanting by law must ensure that federal funds do not replace (supplant) funds that have
been budgeted for the same purpose through non-federal sources.
Article 28 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of
Funding Opportunity (NOFO) for this program are incorporated here by reference in the award
terms and conditions. All recipients must comply with any such requirements set forth in the
program NOFO.
Article 29 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise
provided by law. Recipients are subject to the specific requirements governing the
development, reporting, and disposition of rights to inventions and patents resulting from
federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent
rights clause located at 37 C.F.R. § 401.14.
Article 30 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of
the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource
Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection Agency (EPA)
at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable,
consistent with maintaining a satisfactory level of competition.
Article 31 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of
1973, Pub. L. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that
no otherwise qualified handicapped individuals in the United States will, solely by reason of
the handicap, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving federal financial assistance.
EXHIBIT A to RESOLUTION
Article 32 Reporting of Matters Related to Recipient Integrity and Performance
General Reporting Requirements: If the total value of any currently active grants, cooperative
agreements, and procurement contracts from all federal awarding agencies exceeds
$10,000,000 for any period of time during the period of performance of this federal award,
then the recipients must comply with the requirements set forth in the government-wide Award
Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part
200, Appendix XII, the full text of which is incorporated here by reference in the award terms
and conditions.
Article 33 Reporting Subawards and Executive Compensation
Reporting of first tier subawards. Recipients are required to comply with the requirements set
forth in the government-wide award term on Reporting Subawards and Executive
Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated
here by reference in the award terms and conditions.
EXHIBIT A to RESOLUTION
Article 34 Required Use of American Iron, Steel, Manufactured Products, and Construction
Materials
Recipients must comply with the “Build America, Buy America” provisions of the Infrastructure
Investment and Jobs Act and E.O. 14005. Recipients of an award of Federal financial
assistance from a program for infrastructure are hereby notified that none of the funds
provided under this award may be used for a project for infrastructure unless: (1) all iron and
steel used in the project are produced in the United States--this means all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the
United States; (2) all manufactured products used in the project are produced in the United
States—this means the manufactured product was manufactured in the United States; and
the cost of the components of the manufactured product that are mined, produced, or
manufactured in the United States is greater than 55 percent of the total cost of all
components of the manufactured product, unless another standard for determining the
minimum amount of domestic content of the manufactured product has been established
under applicable law or regulation; and (3) all construction materials are manufactured in the
United States—this means that all manufacturing processes for the construction material
occurred in the United States. The Buy America preference only applies to articles, materials,
and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As
such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding,
brought to the construction site and removed at or before the completion of the infrastructure
project. Nor does a Buy America preference apply to equipment and furnishings, such as
movable chairs, desks, and portable computer equipment, that are used at or within the
finished infrastructure project but are not an integral part of the structure or permanently
affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and
the agency may grant, a waiver from these requirements. Information on the process for
requesting a waiver from these requirements is on the website below. (a) When the federal
agency has made a determination that one of the following exceptions applies, the awarding
official may waive the application of the domestic content procurement preference in any case
in which the agency determines that: (1) applying the domestic content procurement
preference would be inconsistent with the public interest; (2) the types of iron, steel,
manufactured products, or construction materials are not produced in the United States in
sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of
iron, steel, manufactured products, or construction materials produced in the United States
will increase the cost of the overall project by more than 25 percent. A request to waive the
application of the domestic content procurement preference must be in writing. The agency
will provide instructions on the format, contents, and supporting materials required for any
waiver request. Waiver requests are subject to public comment periods of no less than 15
days and must be reviewed by the Made in America Office. There may be instances where an
award qualifies, in whole or in part, for an existing waiver described at “Buy America”
Preference in FEMA Financial Assistance Programs for Infrastructure | FEMA.gov. The
awarding Component may provide specific instructions to Recipients of awards from
infrastructure programs that are subject to the “Build America, Buy America” provisions.
Recipients should refer to the Notice of Funding Opportunity for further information on the Buy
America preference and waiver process.
Article 35 SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide
emergency communication equipment and its related activities must comply with the
SAFECOM Guidance for Emergency Communication Grants, including provisions on
technical standards that ensure and enhance interoperable communications.
Article 36 Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the
provisions of resources and support to, individuals and organizations associated with
terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.
EXHIBIT A to RESOLUTION
Article 37 Trafficking Victims Protection Act of 2000 (TVPA)
Trafficking in Persons. Recipients must comply with the requirements of the government-wide
financial assistance award term which implements Section 106 (g) of the Trafficking Victims
Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award term is
located at 2 C.F.R. § 175.15, the full text of which is incorporated here by reference.
Article 38 Universal Identifier and System of Award Management
Requirements for System for Award Management and Unique Entity Identifier Recipients are
required to comply with the requirements set forth in the government-wide financial assistance
award term regarding the System for Award Management and Universal Identifier
Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated
here by reference.
Article 39 USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of
2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.
Article 40 Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos,
crests or reproductions of flags or likenesses of DHS agency officials, including use of the
United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast
Guard officials.
Article 41 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if
applicable) at 10 U.S.C § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304
and 4310.
Article 42 Environmental Planning and Historic Preservation (EHP) Review
DHS/FEMA funded activities that may require an Environmental Planning and Historic
Preservation (EHP) review are subject to the FEMA EHP review process. This review does
not address all federal, state, and local requirements. Acceptance of federal funding requires
the recipient to comply with all federal, state, and local laws. DHS/FEMA is required to
consider the potential impacts to natural and cultural resources of all projects funded by
DHS/FEMA grant funds, through its EHP review process, as mandated by the National
Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National
Flood Insurance Program regulations; and any other applicable laws and executive orders. In
order to initiate EHP review of your project(s), you must submit a detailed project description
along with supporting documentation. The EHP review process must be completed before
funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able
to fund the project due to noncompliance with EHP laws, executive orders, regulations, and
policies. If ground disturbing activities occur during construction, applicant will monitor ground
disturbance, and if any potential archeological resources are discovered the applicant will
immediately cease work in that area and notify the pass-through entity, if applicable, and
DHS/FEMA.
EXHIBIT A to RESOLUTION
Article 43 Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements imposed
upon recipients and flow down to subrecipients as a matter of law, regulation, or executive
order. If the requirement does not apply to Indian tribes or there is a federal law or regulation
exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence
to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an
Indian tribe. The execution of grant documents is not intended to change, alter, amend, or
impose additional liability or responsibility upon the Tribe where it does not already exist.
Article 44 Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an
award has been made, including changes to period of performance or terms and conditions,
recipients will be notified of the changes in writing. Once notification has been made, any
subsequent request for funds will indicate recipient acceptance of the changes to the award.
Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-
GMD@fema.dhs.gov if you have any questions.
Article 45 Disposition of Equipment Acquired Under the Federal Award
For purposes of original or replacement equipment acquired under this award by a non-state
recipient or non-state subrecipients, when that equipment is no longer needed for the original
project or program or for other activities currently or previously supported by a federal
awarding agency, you must request instructions from FEMA to make proper disposition of the
equipment pursuant to 2 C.F.R. section 200.313. State recipients and state subrecipients
must follow the disposition requirements in accordance with state laws and procedures.
Article 46 Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award, you must request
prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes
of non-construction projects, FEMA is utilizing its discretion to impose an additional restriction
under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost
categories, programs, functions, or activities. Threfore, for awards with an approved budget
where the federal share is greater than the simplified acquisition threshold (currently
$250,000), you may not transfer funds among direct cost categories, programs, functions, or
activities without prior written approval from FEMA where the cumulative amount of such
transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last
approved. For purposes of awards that support both construction and non-construction work,
FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to
obtain prior written approval from FEMA before making any fund or budget transfers between
the two types of work. You must report any deviations from your FEMA approved budget in the
first Federal Financial Report (SF-425) you submit following any budget deviation, regardless
of whether the budget deviation requires prior written approval.
Article 47 Indirect Cost Rate
2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost
rate for the federal award. If applicable, the indirect cost rate for this award is stated in the
budget documents or other materials approved by FEMA and included in the award file.
EXHIBIT A to RESOLUTION
Article 48 Performance Measures
BRIC aims to implement projects that reduce risks posed by natural hazards, and reduce
future losses, by funding priority projects and activities. To achieve these goals, for FY20
BRIC is prioritizing the following types of projects: infrastructure projects, those that mitigate
risk to lifelines, those that incorporate nature-based solutions, and projects proposed by
applicants who adopt and enforce mandatory tribal-, territory-, or state-wide building codes
based on the latest published editions of building codes. FEMA will measure the percent of
dollars invested in these priorities, which will indicate that BRIC projects expect to meet the
goal of reducing both risk posed by natural hazards and future losses. Based on the review of
your application, FEMA has verified that the claimed costs are consistent with the stated
program objective. By accepting this award, you certify that the total Federal award will
measure the percent of dollars invested in these priorities and costs incurred by the recipient
during FY 2020, in keeping with the program objective. BRIC is a new program, and as a
result, FEMA will further assess the recipient’s performance against the program objective
during the award closeout process as outlined in Section F.3 of the FY 2020 BRIC Grant
Notice of Funding Opportunity
Article 49 Changes to Title 2, Code of Federal Regulations
The references in the FY 2020 BRIC NOFO to regulations in 2 C.F.R. Parts 25, 170, and 200
have been superseded by recent revisions by the Office of Management and Budget (OMB).
Most of the changes are effective November 12, 2020, with a couple effective August 13,
2020. See OMB, Guidance for Grants and Agreements, Final Guidance, 85 Fed. Reg. 49,506
(Aug. 13, 2020), https://www.govinfo.gov/content/pkg/FR-2020-08-13/pdf/2020-17468.pdf.
The FY 2020 BRIC NOFO was published before these rules were revised, but since this
award is being made after all revisions went into effect, the revised rules apply to this award.
To the extent the requirements or regulatory citations are the same, the FY 2020 BRIC NOFO
will continue to apply to this award. Conversely, to the extent there is a conflict between the FY
2020 BRIC NOFO and the revised 2 C.F.R. regulations, the language and citations of the
revised 2 C.F.R. regulations will apply. Additional information on the changes to these
regulations, including specific revisions regarding closeout and procurement under grants, can
be found at https://www.fema.gov/grants/guidance-tools/2-cfr-2020.
Article 50 Construction Project Requirements
1. Acceptance of Federal funding requires the Recipient and any Subrecipients to comply with
all Federal, state and local laws prior to the start of any construction activity. Failure to obtain
all appropriate Federal, state and local environmental permits and clearances may jeopardize
Federal funding. 2. Any change to the approved scope of work will require re-evaluation by
FEMA for Recipient and Subrecipient compliance with the National Environmental Policy Act
and other laws and Executive Orders. 3. If ground disturbing activities occur during
construction, the Recipient and any Subrecipients must ensure monitoring of ground
disturbance and, if any potential archaeological resources are discovered, the Subrecipient
will immediately cease construction in that area and notify the Recipient and FEMA.
Article 51 Copyright and Data Rights
The recipient is free to copyright any original work developed in the course of or under this
Grant Agreement. The recipient acknowledges that DHS/FEMA reserves a royalty-free, non-
exclusive and irrevocable license to reproduce, publish, or otherwise use, and authority others
to use, for Federal Government purposes: 1) the copyright in any work developed under an
award or subaward; and 2) any rights of copyright to which a recipient or subrecipient
purchases ownership with Federal support in a manner consistent with 2 C.F.R. § 200.315.
The recipient acknowledges that DHS/FEMA has the right to obtain, reproduce, publish, or
otherwise use the data produced under a Federal award and authorize others to so for Federal
Government purposes in a manner consistent with 2 C.F.R. § 200.315.
EXHIBIT A to RESOLUTION
Article 52 Remedies for Noncompliance and Enforcement
FEMA remedies for noncompliance will be processed as specified in 2 C.F.R. §§ 200.339-
200.343 , and for acquisitions under this award for open space, FEMA enforcement remedies
shall be processed as specified in 44 C.F.R. § 80.19(e), when the Terms and Conditions of
this Grant Agreement are not met
Article 53 Insurance
In compliance with 42 U.S.C. § 4012a(a), when financial assistance is approved for
acquisition or construction purposes within the Special Flood Hazard Area (SFHA), flood
insurance shall be maintained for the life of the property regardless of transfer of ownership for
any properties.
Article 54 HMA Duplication of Benefits
Hazard Mitigation Assistance (HMA) funds cannot duplicate or be duplicated by funds
received by or available to Applicants, Subapplicants, or project or planning participants from
other sources for the same cost or activity already paid for by another source of funding, such
as benefits received from insurance claims, other assistance programs (including previous
project or planning grants and subawards from HMA programs), legal awards, or other
benefits associated with properties or damage that are or could be subject of litigation.
Because the availability of other sources of mitigation grant or loan assistance is subject to
available information and the means of each individual Applicant, HMA does not require proof
that other assistance (not including insurance) has been sought. However, it is the
responsibility of the property owner to report other benefits received, any applications for other
assistance, the availability of insurance proceeds, or the potential for other compensation,
such as from pending legal claims for damages, relating to the property. Amounts of other
grants, loans or other assistance designated for the same purpose as HMA funds, if received,
may be used to reduce the non-Federal cost-share. Where the property owner has an
insurance policy covering any loss to the property which relates to the proposed HMA project,
the means are available for receiving compensation for a loss or, in the case of increased cost
of compliance (ICC), assistance toward certain mitigation projects. FEMA will generally
require that the property owner file a claim prior to the receipt of HMA funds.
Article 55 Additional Non-Discrimination Requirements
Applicants/Recipients and Subapplicants/Subrecipients will ensure that no discrimination is
practiced. Applicants must consider fairness, equity, and equal access when prioritizing and
selecting project subapplications to submit with their application. Subapplicants and
Subrecipients must ensure fairness, equity, and equal access when consulting and making
offers of mitigation to property owners that benefit from mitigation activities.
Article 56 Changes in Scope of Work
Requests for changes to the scope of work (SOW) after award are permissible as long as they
do not change the nature or total project cost of the activity, properties identified in the
subapplication, the feasibility and effectiveness of the project, or the benefit cost ratio.
Requests must be supported by adequate justification from the applicant in order to be
processed. The justification is a description of the proposed change, a written explanation of
the reason or reasons for the change; an outline of remaining funds available to support the
change; and a full description of the work necessary to complete the activity. All approvals will
be at FEMA’s discretion, and there is no guarantee that SOW changes will be approved.
Article 57 Recoupment of Funds
FEMA will recoup mitigation planning grant funds for grants that do not meet the deliverable
criteria of an adopted, FEMA-approved mitigation plan by the end of the performance period.
EXHIBIT A to RESOLUTION
Article 58 Recovery of Funds
The Recipient will process the recovery of assistance paid to Subrecipients processed
through error, misrepresentation, or fraud or if funds are spent inappropriately. Recovered
funds shall be submitted to FEMA as soon as the funds are collected, but no later than 90
days from the expiration date of the appropriate grant award agreement.
Article 59 Reporting of Fraud
All fraud identifications will be reported to the Department of Homeland Security Office of
Inspector General (OIG). The Recipient agrees to cooperate with investigation conducted by
the DHS OIG.
Article 60 Closeout and Final Reports
Because of recent changes to 2 C.F.R. Part 200 that went into effect for awards issued on or
after November 12, 2020, the Recipient shall submit a final Federal Financial Report (FFR or
SF-425) for project completion, as certified by the Recipient, final Program Performance
Report (SF-PPR), and all other closeout documents 120 days after the end date of the
performance period per the new 2 C.F.R. § 200.344.
Article 61 Record Retention
Records shall be retained for at least 3 years (except in certain rare circumstances) from the
date the final Federal Financial Report for project completion as certified by the Recipient is
submitted to FEMA in compliance with 2 C.F.R. Part 200 (specifically the new 2 C.F.R. §
200.334 effective Nov. 12, 2020) and Section 705 of the Stafford Act (42 U.S.C. § 5205).
Article 62 Termination
FEMA may terminate a federal award in whole or in part for one of the following reasons.
FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. §§ 200.344-
200.345 even if an award is terminated in whole or in part. To the extent that subawards are
permitted under this NOFO, pass-through entities should refer to 2 C.F.R. § 200.340 for
additional information on termination regarding subawards. Noncompliance: If a recipient fails
to comply with the terms and conditions of a federal award, FEMA may terminate the award in
whole or in part. If the noncompliance can be corrected, FEMA may first attempt to direct the
recipient to correct the noncompliance. This may take the form of a Compliance Notification. If
the noncompliance cannot be corrected or the recipient is non-responsive, FEMA may
proceed with a Remedy Notification, which could impose a remedy for noncompliance per 2
C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will
follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R.
§ 200.340(c) to report in FAPIIS the recipient’s material failure to comply with the award terms
and conditions. With the Consent of the Recipient: FEMA may also terminate an award in
whole or in part with the consent of the recipient, in which case the parties must agree upon
the termination conditions, including the effective date, and in the case of partial termination,
the portion to be terminated. Notification by the Recipient: The recipient may terminate the
award, in whole or in part, by sending written notification to FEMA setting forth the reasons for
such termination, the effective date, and in the case of partial termination, the portion to be
terminated. In the case of partial termination, FEMA may determine that a partially terminated
award will not accomplish the purpose of the federal award, so FEMA may terminate the
award in its entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-
200.342 in deciding to fully terminate the award.
Article 63 NEPA Condition
No ground disturbing or geotechnical boring activities are permitted during Phase 1 without
prior notice to FEMA.
EXHIBIT A to RESOLUTION
Article 64 Standard Condition #1
Any change to the approved scope of work will require re-evaluation for compliance with
NEPA and other Laws and Executive Orders.
Article 65 Standard Condition #2
This review does not address all federal, state and local requirements. Acceptance of federal
funding requires recipient to comply with all federal, state and local laws. Failure to obtain all
appropriate federal, state and local environmental permits and clearances may jeopardize
federal funding.
Article 66 Standard Condition #3
If ground disturbing activities occur during construction, applicant will monitor ground
disturbance and if any potential archeological resources are discovered, will immediately
cease construction in that area and notify the State and FEMA.
Article 67 Endangered Species Act (ESA)
The Subrecipient is responsible for implementing applicable Best Management Practices,
Avoidance and Minimization Measures and Conservation Measures described per the U.S.
Fish and Wildlife Service (USFWS) letter dated February 19, 2023 and contained in the
attached documentation.
Article 68 Clean Air Act (CAA)
The Subapplicant is responsible for complying with all applicable subparts of the Clean Air
Act. Failure to comply with this condition may jeopardize federal assistance, including funding.
Any change to the approved scope of work will require re-evaluation for compliance the Clean
Air Act.
Article 69 Executive Order 11990 - Wetlands
The Subrecipient shall ensure that best management practices are implemented to prevent
erosion and sedimentation to surrounding, nearby or adjacent wetlands. This includes
equipment storage and staging of construction to prevent erosion and sedimentation to ensure
that wetlands are not adversely impacted per the Clean Water Act and Executive Order
11990.
Article 70 Coastal Zone Management Act (CZMA)
Any changes to the scope of work must be resubmitted to FEMA and the San Francisco Bay
Conservation and Development Commission prior to initiation of any work. In compliance with
the Coastal Zone Management Act (CZMA), the Sub-Grantee is responsible for all necessary
coordination with the Commission and obtaining any necessary coastal permitting and Federal
Consistency Certification. They are to implement any conditions associated with the
Commission's approval. Noncompliance with these requirements may jeopardize federal
funding.
Article 71 Clean Water Act (CWA)
This project is to take place in or near Waters of the U.S., the Subrecipient is required to
contact the USACE to determine whether project activities require a USACE permit under
Section 404 of the Clean Water Act. Noncompliance with this requirement may jeopardize
receipt of Federal financial assistance.
Article 72 NEPA Condition
EXHIBIT A to RESOLUTION
Article 73 Standard Condition #1
Any change to the approved scope of work will require re-evaluation for compliance with
NEPA and other Laws and Executive Orders.
Article 74 Standard Condition #2
This review does not address all federal, state and local requirements. Acceptance of federal
funding requires recipient to comply with all federal, state and local laws. Failure to obtain all
appropriate federal, state and local environmental permits and clearances may jeopardize
federal funding.
Article 75 Standard Condition #3
If ground disturbing activities occur during construction, applicant will monitor ground
disturbance and if any potential archeological resources are discovered, will immediately
cease construction in that area and notify the State and FEMA.
EXHIBIT A to RESOLUTION
ITEM NO. 9.A.
1
Meeting Date: November 19, 2024
Department: Administration
Submitted By: Sylvia Lopez Cuevas, City Clerk
Prepared By: Sylvia Lopez Cuevas, City Clerk
Agenda Title: Selection of Officers for 2025: Consideration of Nomination and Election of
Mayor and Vice Mayor for the City of Rohnert Park, for One (1) Year
Terms, Commencing at the first City Council Regular Meeting in December
2024.
RECOMMENDED ACTION:
Nominate and elect the Mayor and Vice Mayor for one (1) year terms commencing at the first
regular meeting in December 2024.
BACKGROUND:
City Council Protocols Section I.H.3 states, “The Mayor and Vice Mayor will be elected by three
(3) affirmative votes of the City Council. In years when members of the City Council are to be
elected, the City Council shall consider the election of a Mayor and Vice Mayor for one (1) year
terms at the first regular meeting after certification of the general election results has been received
by the City. In years when no members of the City Council are to be elected, the City Council
shall consider the election of the Mayor and Vice Mayor for one (1) year terms at the second
regular meeting in November of each year or no later than the succeeding meeting.”
ANALYSIS:
There was no election for the year 2024 because District 1, 3, and 4 Councilmembers were
appointed for new terms beginning in December 2024. Therefore, the City Council shall consider
nominations and the election of the Mayor and Vice Mayor for one (1) year terms at the second
regular meeting in November 20241. As stated in the City Council Protocols, the Mayor and Vice
Mayor will be elected by three (3) affirmative votes of the City Council.
STRATEGIC PLAN AND COUNCIL/GOALS PRIORITIES ALIGNMENT:
This item aligns with the City’s Strategic Plan Goals A & C by facilitating participative leadership
at all levels while also ensuring the effective delivery of public services. It also aligns with the
City’s goal of “Organization well-being.”
1 The November 26, 2024 regular meeting was rescheduled to November 19, 2024 due to the Thanksgiving Holiday.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.A.
2
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (“CEQA”) because it does not
qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines
Sections 15320, 15378 and 15061(b)(3), as it can be seen with certainty that there is no possibility
the City’s action would cause either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment.
OPTIONS CONSIDERED:
1. Staff recommends nomination and selection of Mayor and Vice Mayor.
2. No other options were considered as these actions are initiated by the City Council
Protocols.
FISCAL IMPACT/FUNDING SOURCE:
None.
Department Head Approval Date: NA
City Manager Approval Date: 10/25/2024
Finance Director Approval Date: NA
City Attorney Approval Date: NA
Attachments:
1. City Council Protocols Section I.H.3.
City Council Protocols
Amended 6/27/2023 by Reso. No. 2023-047
Page 3 of 27
3. Election of Council Officers
The Mayor and Vice Mayor will be elected by three (3) affirmative votes of the
City Council. In years when members of the City Council are to be elected, the
City Council shall consider the election of a Mayor and Vice Mayor for one (1)
year terms at the first regular meeting after certification of the general election
results has been received by the City. In years when no members of the City
Council are to be elected, the City Council shall consider the election of the
Mayor and Vice Mayor for one (1) year terms at the second regular meeting in
November of each year or no later than the succeeding meeting.
I. Attendance by the Public
Except as specifically provided by law for closed sessions, all meetings of the
Council will be open and public in accordance with the terms, provisions and
exceptions consistent with the Ralph M. Brown Act (Government Code sections
54950, et seq.).
J. Agenda Packets
The City Council agenda packet, including all reports, communications,
ordinances, resolutions, signed contracts/amendments, documents, powerpoint
presentations, or other matters to be considered by the City Council at the regular
meeting, will be delivered to members of the City Council no later than Friday
preceding the Tuesday Council meeting to which the agenda packet pertains..
The agenda packet will be made available for public inspection at the same time is
distributed to the City Council.
Any writings or documents subject to disclosure relating to an agenda item that are
provided to all, or a majority of all, of the members of the City Council will also be
made available for public inspection on the City’s Website and at City Hall during
normal business hours. City staff shall ensure all materials that are delivered to
Councilmembers in compliance with Government Code section 54957.5, which
requires materials relating to a regular meeting agenda to be distributed at a time
that they can be made available for public inspection.
K. Action Minutes
Minutes of Council meetings will be action minutes. Action minutes will include
final motions and will note for the record how each Councilmember voted. Council
and staff discussion and comments will not be included in the minutes. The City
Clerk will have exclusive responsibility for preparation of the minutes and
directions for corrections to the minutes will be made only by majority vote of the
City Council.
1. Written Comments for the Record
Written comments by a Councilmember may be read “for the record” and
submitted to the City Clerk to be placed on file with archives of agenda items
and, if requested, attached to the original set of minutes.
2. Reading of the Minutes
Unless the reading of the minutes of a Council meeting is ordered by a majority
vote of the Council, the minutes may be approved without reading if the City
ITEM NO. 9.B.
1
`3333
Meeting Date: November 19, 2024
Department: Development Services
Submitted By: Alicia Giudice, Director of Development Services
Prepared By: Jenna Garcia, Housing Manager
Agenda Title: Receive Informational Report and Provide Direction on Pursuing a
Funding Application for Homekey+ (CEQA: Not a Project under the
California Environmental Quality Act)
RECOMMENDED ACTION: Receive Informational Report and Provide Direction on
Pursuing a Funding Application for Homekey+.
BACKGROUND: Homelessness is a long-standing, challenging issue for public agencies in
California. As part of the Fiscal Year 2024-25 budget adopted earlier this year, the City Council
approved $3.5 million in funding to support homeless services. The ultimate solution to
homelessness is permanent housing, often combined with services to help individuals obtain and
maintain their housing. However, there is insufficient housing immediately available in the
community to offer a bed to all unhoused individuals.
According to the 2024 Sonoma County Point-in-Time Count, the total number of persons
experiencing homelessness in the county on any given night is 2,522. Of these, an estimated 606
persons (24%) are experiencing chronic homelessness – a designation used for those who have
been homeless for over one year and have a disability. These individuals usually require
permanent supportive housing (PSH) to successfully resolve their homelessness. PSH combines
a long-term housing subsidy with intensive supportive services. Over the past few years, a
number of new PSH units have come online countywide, funded through prior rounds of
Homekey as well as other funding sources. While these new PSH units are helping, there is still a
tremendous need for additional units in the development pipeline to continue this effort.
Since 2020, the State has invested billions of dollars to create new permanent supportive housing
and interim housing through a grant funding program known as Homekey. Homekey provides
grant funding to local counties or cities, and their development partners, to rapidly create housing
for homeless individuals through acquisition and conversion of existing buildings or new
construction.
In 2022, the City of Rohnert Park, in partnership with Dignity Moves and HomeFirst, received
$14.6 million in grant funding through Homekey Round 2 to develop and partially operate the
60-unit interim housing project known as Labath Landing. Labath Landing was opened in
October 2022. From when the program opened through September 2024, it has served 139
people. Of these, 71 have left the program, of which 45% (32 of 71) have moved into permanent
housing.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.B.
2
In March 2024, California voters approved Proposition 1 which made changes to the Mental
Health Services Act, and approved bond financing to build more places for mental health care
and drug/alcohol treatment and more housing for people with mental health, drug, or alcohol
challenges. In September 2024, the California Department of Housing and Community
Development (HCD) and CalVet released a guidance on a program called “Homekey+”, which
utilizes the housing funding made available through Proposition 1.
While similar to previous versions of Homekey, the Homekey+ program does have some distinct
differences. Below are some key details of Homekey+.
• HCD expects to release a notice of funding availability (NOFA) in November 2024, and
the application portal is set to open in January 2025. Funding applications must be
submitted within four months of the portal opening; however, awards will be made on a
first-come, first-served basis.
• $2.25 billion is expected to be made available to develop new permanent supportive
housing, either through acquisition and conversion of existing buildings (e.g., hotels) or
new construction. The funds cannot be used for interim housing.
• A City or County needs to be the primary applicant on an application.
• Maximum awards will be $35 million per project.
• The program will be administered similar to past Homekey programs, however, will be
targeting individuals experiencing homelessness with behavioral health challenges.
• Applicants must demonstrate a minimum of 3 years of operational funding at time of
application, which must be supported by an enforceable funding commitment.
• Applicants will need to coordinate closely with County Behavioral Health.
ANALYSIS: Every eight years, HCD and the Association of Bay Area Governments (ABAG)
identify the projected Regional Housing Needs Allocation (RHNA) for each jurisdiction in the
Bay Area, in cycles of eight-year projection periods (currently 2023-2031). Once the RHNA has
been identified, local governments must adopt a revised Housing Element that plans to
accommodate their portion of the region’s projected housing need.
For the Housing Element 2023-2031 cycle, Rohnert Park’s total RHNA is 1,580 units, with the
affordability profile presented in Table 1.
Table 1: RHNA Allocations for 2023-2031 Cycle, By Income Level
Income Level RHNA Allocation
Extremely Low (≤30% AMI) 199 units
Very Low (≤50% AMI) 200 units
Low (≤80% AMI) 230 units
Moderate (≤120% AMI) 265 units
Above Moderate (Over 120% AMI) 686 units
TOTAL 1,580 units
ITEM NO. 9.B.
3
The State has been pushing local agencies to make a concerted effort in addressing the housing
crisis and has made a commitment to hold jurisdictions accountable for their fair share by
evaluating the jurisdictions’ progress through the issuance of building permits, partnerships with
affordable housing developers and making surplus land available for affordable housing
development.
In its Housing Element 2023-2031, in line with the State’s requirements, the City demonstrated
its commitments to help promote the production of housing at all income levels, including
affordable housing at low, very low and extremely low-income levels. This commitment includes
the City working with affordable housing developers to pursue local, state and federal funding
programs to build affordable units (Program HO-3.H), and supporting development of permanent
supportive housing units (Programs HO-3.H & HO-4.D.) Pursuing a Homekey+ application is
consistent with commitments made in the City’s Housing Element, supporting the development
of permanent supportive housing units and progress towards the City’s Regional Housing Needs
Allocation (RHNA) targets.
Potential Homekey+ Sites
In recent months, Burbank Housing, a local non-profit affordable housing developer, has
approached city staff to request that the City consider serving as the lead applicant for a
Homekey+ application. Burbank Housing has a proven track record in developing and operating
permanent supportive housing (PSH) projects in Sonoma and Napa Counties. They have
supported the development of seven projects funded through Homekey and currently own and
operate five Homekey-funded projects, which together comprise 152 PSH units.
In addition to their work with Homekey, Burbank Housing has established a significant presence
in Rohnert Park by owning and managing five affordable housing complexes that include 183
units. They are well-regarded in the local community as a strong non-profit affordable housing
developer and property manager. Their management of the Rohnert Park projects consistently
meets the City’s expectations and compliance requirements.
The Burbank Housing team are exploring two projects for Homekey+ in Rohnert Park: a site
owned by Providence Health and a hotel that is being sold due to foreclosure.
1. Providence Health Site: Providence Supportive Housing (1401 Medical Center Dr.)
submitted an application to the City in 2022 for a 76-unit project, 70 of which would be
permanent supportive housing units for chronically homeless seniors, and six of which
would be recuperative care units. The project has been on hold for the past few years due
to financial issues, however, Providence is now looking to transfer the property to
Burbank Housing to build and operate the project. This site was included as a housing
pipeline site in the City’s adopted Housing Element and would be a new construction
project.
2. Hotel Site: The Best Western in Rohnert Park (6500 Redwood Dr.) is currently in pre-
foreclosure and the bank who owns it is willing to sell to Burbank Housing under market
value to convert into permanent supportive housing using Homekey+ funds. The hotel
has 142 rooms in total. This would be an acquisition and rehabilitation project.
In its initial analysis of these sites, City and Burbank Housing staff have determined that both
would likely meet the threshold criteria for Homekey+ and make competitive applications.
ITEM NO. 9.B.
4
City staff also did a preliminary evaluation of both sites, looking at size, infrastructure capacity,
proximity to amenities and services, adjacent traffic and economies of scale, which is included as
Attachment 2.
Attachment 1 is a map illustrating the location of these two sites.
City’s Responsibilities
Homekey+ requires a city or county to be the primary applicant. For either of the potential sites
described above, Burbank Housing would be the Homekey+ co-applicant, and project developer,
owner and operator. The project would be structured very differently from Labath Landing,
which is an interim housing project built on City-owned land. With Labath Landing, the City
owns and ground leases the land to its service provider, HomeFirst, who owns and operates the
facility. The City is also committed to ensuring program operations of Labath Landing for a
minimum of fifteen years as part of its State Homekey agreement. A Homekey+ project would
be owned, developed and operated by Burbank Housing. The City would not be involved in the
acquisition or operation of the project.
Unlike previous rounds of Homekey funding, Homekey+ can only be used to create permanent
supportive housing (PSH.) PSH units require a long-term operational funding commitment,
which has historically been provided through a combination of housing vouchers and other
homelessness and/or health-related funding through the County. City and Burbank Housing staff
are in talks with staff at Community Development Commission (CDC) and Department of
Health Services (DHS) about long-term operational funding options along with potential
leveraged capital funding. Securing an operational funding commitment through the County is
critical to having a viable Homekey+ application. County staff have indicated support for a
Homekey+ project in Rohnert Park, and are planning to take an item to the Board of Supervisors
in the next few months to request operational and possibly capital funding commitment. City
staff would only proceed with a Homekey+ application if and when the County has provided a
commitment for the operational funding.
Of course, the City would be responsible for facilitating the entitlement and permitting of a
project. Similar to prior rounds of Homekey, Homekey+ would require an expedited
development timeline – likely 12 months for an acquisition and rehabilitation project, and 24
months for new construction. To meet this timeline, the City would need to facilitate a prioritized
review and permitting process, which would require increased staff time commitment during the
pre-development and development of the project.
The City’s regulation of emergency shelters and transitional/supportive housing is significantly
limited by the Housing Accountability Act (Gov. Code, § 65589.5), which restricts local
jurisdictions from denying land use and building permit approvals for such projects.
Additionally, the Homekey authorizing statute (HSC § 50675.1.5) mandates that Homekey
projects be treated as by-right uses, subject to a streamlined ministerial review process.
Depending on the total funding amount awarded, a potential project may require some additional
capital funding. The City may want to consider providing some one-time funds to help close a
capital funding gap.
Additionally, City staff, in collaboration with Burbank Housing staff, would engage in outreach
efforts to inform neighbors and stakeholders about a potential project. This outreach would
include providing regular updates on the project's status and ensuring that community feedback
is actively solicited and incorporated whenever feasible.
ITEM NO. 9.B.
5
Given the significant staff resources required to prepare and manage a Homekey+ application, as
well as to support the accelerated development schedule, coupled with the County's constraints
on providing operational funding, staff recommends that the City limit its submission to a single
Homekey+ application. Although the City has the option to submit multiple applications, staff
believes that focusing on one high-quality and competitive proposal is the most prudent
approach.
Next Steps
If the Council directs staff to pursue a Homekey+ funding application, staff will:
1. Continue its analysis of both the Providence and Best Western sites to determine which is
a better site for a Homekey+ project.
2. Continue conversations with County staff to secure ongoing operational funding for a
Homekey+ project.
3. Return to City Council in January with more information about a proposed site and a
resolution authorizing the submittal of an Homekey+ funding application for that specific
site.
ENVIRONMENTAL ANALYSIS: The recommended action is exempt from the California
Environmental Quality Act (“CEQA”) because it does not qualify as a “project” as defined in
Public Resource Code Section 21065 and CEQA Guidelines Sections 15378, as it does not have
the potential for resulting in a direct physical change to the environment or a reasonably
foreseeable indirect change. Directing staff to pursue grant funding is an administrative activity
that does not result in any direct or indirect physical changes to the environment.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The
recommended action is consistent with Strategic Plan Goal D – Continue to Develop a Vibrant
Community. The recommended action is also consistent the City Council’s goal of “Community
Quality of Life.”
OPTIONS CONSIDERED:
1. Recommended Option: Direct staff to pursue a joint Homekey+ funding application
with Burbank Housing to create permanent supportive housing in Rohnert Park.
Homekey+ would provide up to $35 million in grant funding to develop a permanent
supportive housing project. Pursuing a Homekey+ application is consistent with prior
Council direction and commitments made in the City’s Housing Element, supporting the
development of permanent supportive housing units and progress towards the City’s
Regional Housing Needs Allocation (RHNA) targets.
2. Alternative: The City could opt to pass on this round of Homekey+ funding. Staff does
not recommend this option because it is inconsistent with prior Council direction and
commitments made in the City’s Housing Element. Homekey+ is currently one of only a
few state funding sources available to promote development of permanent supportive
housing. Funding shortfalls at the federal and state levels have resulted in a reduction of
affordable housing financing resources. The State has not indicated if and when there will
be additional rounds of Homekey+ funding made available. Additionally, the City is
currently on track to fall short of its lower-income Regional Housing Needs Allocation
(RHNA) goals.
FISCAL IMPACT/FUNDING SOURCE: The fiscal impacts of pursuing Homekey+
application are uncertain and will require further analysis depending on the Council’s direction.
ITEM NO. 9.B.
6
Department Head Approval Date: 11/01/2024
Finance Approval Date: N/A
Human Resources Approval Date: N/A
City Attorney Approval Date: 11/05/2024
City Manager Approval Date: 11/07/2024
Attachments:
1. Map of Potential Homekey+ Sites
2. Preliminary Evaluation of Potential Sites
ATTACHMENT 1: MAP OF POTENTIAL HOMEKEY+ SITES
1401 Medical Center Dr.
(Providence)
6500 Redwood Dr.
(Best Western)
ATTACHMENT 2: PRELIMINARY EVALUATION OF POTENTIAL HOMEKEY+ SITES
Above is a preliminary evaluation of the potential sites. Considerations include:
• Size, including the ability to accommodate facilities
• Infrastructure capacity, particularly the availability of water and sewer capacity in the street. A “pass” indicates that capacity exists, a
“fail” indicates that capacity is not available, and “needs review” indicates that we are unsure;
• Proximity to public transit – closer is better;
• Proximity to a grocery store – closer is better;
• Proximity to a pharmacy – closer is better;
• Speed and volume of traffic in adjacent streets – lower is better; and
• Potential economies of scale – higher is better.
Site
Name/Location Description Ownership Size
Total Projected
Units
Infrastructure
Capacity
Proximity to
Transit Service
Proximity to
Pharma
Proximity to
Grocery Adjacent Traffic Economy of Scale Notes
1401 Medical
Center Drive
(Providence
Supportive
Housing)
Paved & unpaved
parcels adjacent
to former urgent
care clinic Privately-owned 1.01 acres 76 Pass Close Close Med Med High
Application for
senior
permanent
supportive
housing
submitted in
2022
6500 Redwood
Dr. (Best
Western)
Existing hotel
across from
Rancho Feliz
Mobile Home
Park Privately-owned 3.06 acres 142 Pass Close Close Close Med High
Hotel for-sale
due to
foreclosure
Provide Direction on Pursuing a Funding
Application for Homekey+
ALI GIUDICE, DIRECTOR OF DEVELOPMENT SERVICES &
JENNA GARCIA, HOUSING MANAGER
NOVEMBER 19, 2024
1
Homekey Background
What is Homekey?
◦State grant program that aims to fast-track development
of permanent supportive housing
◦Can be used for acquisition/rehab of existing buildings &
new construction
Previous Homekey project in RP: Labath Landing
◦$14.6 million State Homekey grant (2022)
◦60-unit interim housing on City-owned land
What is Homekey+?
◦Voters approved Proposition 1 in March 2024
◦$2.25 billion to fund permanent supportive housing
through Homekey+ program
2
NOFA anticipated release: November 2024
Application portal opens: January 2025
◦4-month submission window
◦First-come, first-served basis
Maximum award: $35 million per project
City or County must be primary applicant
Focus: Homeless individuals with behavioral
health challenges
Requirements:
◦3 years operational funding commitment
◦Coordination with County Behavioral Health
3
Potential
Homekey+
Sites
4
City's
Responsibilities
City must be primary applicant
◦ City would not be involved in acquisition or
operation
Facilitating entitlement and permitting (project
would be by-right)
Expedited development timeline (12-24 months)
Community outreach and engagement, in
partnership with Burbank Housing
City may want to commit one-time capital
funding contribution
Project would require operational funding
commitment from County
5
City's Housing Element
State has been pushing local agencies to address housing
crisis, evaluating progress through:
◦Building permits issued
◦Partnerships with affordable housing developers
◦Making surplus land available for permanent housing
In its Housing Element, the City made commitments to:
◦Promote housing production at all income levels
◦Work with affordable housing developers for funding
◦Support permanent supportive housing development
6
Income Level RHNA
Allocation
Extremely Low (≤30%
AMI)
199 units
Very Low (≤50% AMI)200 units
Low (≤80% AMI)230 units
Moderate (≤120% AMI)265 units
Above Moderate (Over
120% AMI)
686 units
TOTAL 1,580 units
Regional Housing Needs Allocation
(RHNA) for 2023-2031 Cycle
Next Steps
If the Council directs staff to pursue a Homekey+ funding
application, staff will:
1.Continue its analysis of both the Providence and Best
Western sites to determine which is a better site for a
Homekey+ project.
2.Continue conversations with County staff to secure
ongoing operational funding for a Homekey+ project.
3.Return to City Council in January with more information
about a proposed site and a resolution authorizing the
submittal of an Homekey+ funding application for that
specific site.
7
Questions?
8
Supplemental Item 9.B.
From:
unsheltered Fiends
To:
Public Comment
subject
Item 9b Agenda Nov. 19
Date:
Tue ay, November 19, 20242:11:49 PM
Atta&ments:
imaa e.Dng
EXTERNAL EMAIL
Public Comment
Unsheltered Friends Outreach ism support of Rohner[ Park pursuing a Funding Application
for HomeKey and other monies to create Permanent Supportive Housing in our city.
We have full confidence in whatever the staff recommends. Our city needs this type of
housing and we strongly encourage the Council to give the go ahead.
Respectfully,
Paula Brown
Janal Reyes
t+W
Uttsk&A&x%F•0A%L�
The kalnert rffik rtrdsct
Unsheltered Friends outreach
Paula Brown
)anal Beyes
ITEM NO. 9.C.
1
Meeting Date: November 19th, 2024
Department: Public Works
Submitted By: Vanessa Garrett, Public Works Director
Prepared By: Vanessa Garrett, Public Works Director
Agenda Title: Conduct a Public Hearing to Consider a Request to Name Water Tank
After the Retired City Manager, Darrin Jenkins
RECOMMENDED ACTION
Conduct a Public Hearing and take action regarding the request to name the water tank located at
6626 Petaluma Hill Road (Tank #8) after retired City Manager, Darrin Jenkins
BACKGROUND
On November 5th, a facility/park naming request application was received by Community
Services requesting that the water tank located at 6626 Petaluma Hill Road (Tank #8) be named
after the retired City Manager, Darrin Jenkins. The application is included as Attachment 1.
Tank #8 is a milestone project for the City, in addition to providing storage volume for the
University District, the tank is the first elevated water tank in the City, which enhances both the
reliability and energy efficiency of the system for all users. Tank #8 construction was complete
in late 2020 and has added 900,000 gallons of water storage for the City’s residents and
businesses.
DISCUSSION
The City Council protocols state the following: If a request for dedication of a municipal
building, room, or facility, is submitted, the Community Services department will deem the
request approved or denied based on the Facility and Park Naming Policy (Policy 8.01.003). The
Community Services Department has approved the application as consistent with the Policy. The
Policy states that after approval the request will be directed to the appropriate commission, board
or committee for public hearing. In this case the appropriate board is the City Council. The City
Council is required to hold a public hearing prior to taking action on the dedication request.
The application submitted includes the following information: “Civil Engineer Darrin Jenkins
dedicated 19 years of services to Rohnert Park, serving as the City Engineer, Public Works
Director, and eventually City Manager. He also served for an additional year on a city
committee. In each of these roles, he championed the construction of Rohnert Park’s first
elevated water tank, located at this site. His vision was brought to life with the completion of the
tank shortly before his retirement in 2022. Beyond this water project, Mr. Jenkins also advocated
for the creation of a hiking trail, connecting Rohnert Park to Crane creek Regional Park.”
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.C.
2
Also in 2022 upon Mr. Jenkins’ retirement, a proclamation was also read that includes the
following:
“Whereas, Mr. Jenkins began his career with the City of Rohnert Park as a Civil Engineer and
advanced to the position of City Engineer, Public Works Director, Engineering Director,
Development Services Director, Assistant City Manager, and later City Manager, the position he
holds today; and
Whereas, Mr. Jenkins has brought a new level of professionalism and fiscal responsibility to the
organization during his tenure as City Manager; and
Whereas, the City has achieved significant milestones during Mr. Jenkins’ tenure including:
winning numerous awards for customer service and business friendliness, re-creating Leadership
Rohnert Park, negotiating an agreement to mitigate the impacts of the casino, purchasing the site
for Downtown Rohnert Park; opening Sunrise Park all-weather field, Twin Creeks Park, and
Fredericks Park, building the Westside Fire Station, building a LEED Gold Certified Green City
Hall, implementing long-standing development plans for University District, Willow Glen, and
SOMO Village, creating over 550 affordable housing units in eight projects, reducing Retiree
Medical Liabilities from $46 million to $2 million and paying off $26 million on pension
liabilities, improving police accountability and community relations, and becoming an
organization that listens to its residents and responds to their concerns, and Whereas, Mr. Jenkins
has served the City with excellence; his leadership and presence will be missed.”
Staff seeks direction from the City Council on the facility naming request, and recommends
adhering to the memorial plaque parameters set forth in the Policy if directed to move forward
with the naming plaque, and requests direction on the wording of the plaque, which shall not
exceed more than 150 words.
Staff also recommends, due to the far proximity of the water tank to the road, in addition to the
plaque at the water tank that signage be added to the address sign for the water tank similar to the
below rendering:
Existing Proposed*
*“Darrin Jenkins Municipal Water Tank” is
an example of a name that could be added to
the wayfinding signage
ITEM NO. 9.C.
3
OPTIONS AND CONSIDERATIONS
Staff have identified three options, as outlined below:
Option A: Name the water tank located at 6626 Petaluma Hill Road after Darrin Jenkins
and determine the exact name. Have staff add the wayfinding signage along Petaluma
Hill Road and add a memorial plaque
Option B: Name the water tank located at 6626 Petaluma Hill Road after Darrin Jenkins
and determine the exact name. Do not have staff add the wayfinding signage along
Petaluma Hill Road but add a memorial plaque
Option C: Do not consider naming the water tank and keep it as a numerical reference
“Tank 8”
FISCAL IMPACT
The fiscal impact of this decision is the cost of signage, which will likely not be more than $500,
as well as staff time to order and install it.
Department Head Approval Date: 11/6/24
Finance Director Approval Date: N/A
City Manager Approval Date: 11/8/24
City Attorney Approval Date 11/14/24
Attachments:
1. Application
ITEM NO. 9.D.
1
Meeting Date: November 19, 2024
Department Administration
Submitted By: Marcela Piedra, City Manager
Prepared By: Marcela Piedra, City Manager
Agenda Title: Receive an Informational Update on the progress of Council Multi-Year Goals
and Priorities for Fiscal Year 2024/2025
RECOMMENDED ACTION:
Update on the progress of Council multi-year broad goals and priorities for fiscal year 2024/2025
BACKGROUND:
On May 14, 2024, the City Council confirmed the establishment of four multi-year goals as listed
below and three priorities for fiscal year 2024/2025. These goals and priorities were created as a result
of the March 26, 2024, City Council Retreat. The purpose of this agenda item is to provide an update
on the progress of the City’s four goals and three priorities.
The four multi-year goals are:
1. Long Term Financial Sustainability
2. Community Quality of Life
3. Planning and Infrastructure
4. Organization Well Being
The Council’s three priorities for fiscal year 2024/2025 are:
1. Continue to make progress on the downtown project
2. Focus on infrastructure and beautification
3. Open the Rohnert Park People Services Center
ANALYSIS:
The targeted projects and programs for the four multi-year goals are as follows:
1. Long Term Financial Sustainability
• Continue with implementation of Tyler Munis Financial system
• Promoting economic development efforts to support, expand, and attract new businesses
• Continue with business license compliance efforts
• Continue meeting grant funding deadlines
2. Community Quality of Life
• Continue with community outreach efforts and police accountability
• Continue with SAFE team alternative response unit
• Supporting development of housing for various income levels
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.D.
2
• Continue with targeted efforts to address homelessness
• Continue with advocacy with Sonoma County Homeless Coalition (formerly CoC)
• Continue offering recreational programs and community events
• Continue with community beautification efforts
• Issued funding notice for Rohnert Park Foundation’s Small Grants Program
• Offering the Pathways to Leadership Program
3. Planning & Infrastructure
• Updating General Plan 2040 including rezoning identified housing sites
• Updating Parks and Recreation Master Plan
• Continue with programmed capital improvement projects
• Implementing Urban Tree Canopy Assessment Inventory
• Continue traffic signal, street, and sidewalk maintenance
• Continue installation of electric vehicle charging stations at City facilities
• Offering sustainability internship opportunities to Sonoma State University students
4. Organization Well-Being
• Implementing employee engagement survey results
• Completing employee compensation study
• Continue with succession planning efforts
• Designing a comprehensive employee wellness program
• Developing a City-wide centralized risk management program
• Increasing leadership and professional development for City’s workforce
• Completing redesign of City’s website
Several key projects have been completed or are underway targeting the four multi-year goals. These
developments aim to elevate the workplace and quality of life for residents and visitors alike.
The Council’s three priorities for fiscal year 2024/2025 are:
1. Continue to make progress on the downtown project
• Awarded a $250,000 MTC Priority Sites Technical Assistance grant from the California
Department of Housing and Community Development to complete various studies in
support of the downtown project
• Completed the Request for Qualifications process to select a developer for the project
• Selected CenterCal Properties, LLC to develop downtown project
• Approved and executed an Exclusive Negotiation Agreement with CenterCal
Properties, LLC
2. Focus on infrastructure and beautification
• More than 20 capital improvement projects are underway with a combined project cost
of over $65 million to address infrastructure and beautification efforts
3. Open the Rohnert Park People Services Center
• Completed the renovation of City building to open the services center
• Created a branding logo for services center
• Awarded $160,000 grant from Sonoma County Community Development Commission
from fiscal year 2021/2022 HOME American Rescue Plan program to fund salaries to
offer services at the center
ITEM NO. 9.D.
3
• Approved agreement with Petaluma People Services Center to operate the Rohnert Park
People Services Center and provide a wide range of services, such as counseling,
housing assistance, financial literacy, domestic violence intervention, among other
services
• Opened Rohnert Park People Services Center on October 2, 2024
Staff continues delivering on the established goals and priorities and is on a path to thrive as a safer,
cleaner, more vibrant city. In the past months, City Departments have reported to Council their
accomplishments and their targeted goals for fiscal year 2024/2025, which are consistent with the
adopted multi-year goals.
A facilitated City Council retreat is scheduled on February 13, 2025, the anticipated outcome of the
retreat is confirmation of or modifications to the existing Council priorities. Once adopted, the
Council’s priorities will be incorporated into the budget process.
ENVIRONMENTAL ANALYSIS:
Adoption of the proposed resolution is not a “project” under California Environmental Quality Act
(CEQA) Guidelines section 15378. This resolution approves an amendment to terms and conditions of
employment and there is no potential that approval of the proposed resolution will result in a direct or
indirect physical change to the environment.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This item reflects the Council’s goals and priorities.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends that the Council accept this report.
2. Alternative: The City Council can change its goals and priorities.
FISCAL IMPACT/FUNDING SOURCE:
There is no fiscal impact related to this item.
Code Compliance Approval Date: N/A
Department Head Approval Date: N/A
Finance Approval Date: N/A
Human Resources Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date:
Attachments:
1. Power Point presentation – Update on progress of adopted goals and priorities
Update on Progress of
Adopted Multi-Year Goals
& Priorities for FY 2024-2025
Presentation to City Council
November 19, 2024
1. Long-term Financial Sustainability
Continue with implementation of Tyler Munis financial system
Promoting economic development efforts to support, expand, and attract new
businesses
Continue with business license compliance efforts
Continue meeting grant funding deadlines
2. Community Quality of Life
Continue with community outreach efforts and police accountability
Continue with SAFE team alternative response unit
Supporting development of housing for various income levels
Continue with targeted efforts to address homelessness
Continue advocacy with Sonoma County Homeless Coalition (formerly CoC)
Continue offering recreational programs and community events
Continue with community beautification efforts
Issued funding notice for Rohnert Park Foundation Small Grants Program
Offering the Pathways to Leadership Program
3. Planning & Infrastructure
Updating General Plan 2040 including rezoning identified housing sites
Updating Parks and Recreation Master Plan
Continue with programmed capital improvement projects
Implementing Urban Tree Canopy Assessment Inventory
Continue traffic signal, street, and sidewalk maintenance
Continue installation of electric vehicle charging stations at City facilities
Offering sustainability internship opportunities to SSU students
4. Organization well-being
Implementing employee engagement survey results
Completing employee compensation study
Continue with succession planning efforts
Designing a comprehensive employee wellness program
Developing a City-wide centralized risk management program
Increasing leadership and professional development for City’s workforce
Completing redesign of City’s website
Council Adopted Priorities for
Fiscal Year 2024-2025
1. Continue to make progress on downtown project
2. Focus on infrastructure & beautification
3. Open the Rohnert Park People Services Center
Priority No.
1 – Make
Progress on
Downtown
Awarded a $250,000 MTC Priority Sites
Technical Assistance grant to complete various
studies to support project
Completed the Request for Qualifications
process to select a developer
Selected CenterCal Properties, LLC to develop
the project
Approved and executed an Exclusive
Negotiation Agreement with CenterCal
Properties, LLC
Priority No. 2
– Focus on
Infrastructure
&
Beautification
More than 20 capital improvement projects
underway with a combined project cost of over
$65 million to address infrastructure and
beautification efforts
Priority No.
3 – Rohnert
Park People
Services
Center
Completed the renovation of City building to
open the services center
Created a branding logo for the center
Awarded $160,000 grant from Sonoma County
to support operation of the center
Approved agreement with Petaluma People
Services Center to operate the center
Opened center on October 2nd
Questions?
ITEM NO. 9.E.
1
Meeting Date: November 19, 2024
Department: Human Resources
Submitted By: Marcela Piedra, City Manager
Prepared By: Jamie Cannon, Director of Human Resources
Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving the
Fourth Amendment to the Employment Agreement between the City of Rohnert
Park and Timothy S. Mattos for Public Safety Director Services.
RECOMMENDED ACTION:
Adopt a Resolution Authorizing and Approving the Fourth Amendment to the Employment Agreement
between the City of Rohnert Park and Timothy S. Mattos for Public Safety Director Services.
BACKGROUND:
Chief Mattos was hired to perform Public Safety Director Services for the City on December 28, 2018.
There have been three contract amendments since Chief Mattos’ appointment. Chief Mattos’ current
Employment Agreement expires on December 5, 2024.
ANALYSIS:
Chief Mattos has successfully performed his duties as the Director of Public Safety since 2018. After
negotiations with the City Manager, the recommended Fourth Amendment was agreed upon and is
being presented to City Council for authorization and approval.
In accordance with Government Code section 54953(c), the City Council is to receive an oral summary
report of the salary and compensation, including fringe benefits, paid to any local agency executive
prior to taking final action. Under the terms of this agreement, the Public Safety Director is entitled to
receive the following compensation and benefits:
•An annual base salary of $248,214.61 per year (Step 5 of the Salary Range 78M);
•A 3% Cost of Living Adjustment, effective the first full pay period that contains January 1,
2025;
•A 0.50% increase to the P.O.S.T. Certificate Pay;
•A 50 hour increase to the Annual Leave accrual cap, bringing the total annual leave credits to
600 hours;
•Participation in the CalPERS Safety plan in the 3% @ 55 program; and
•Fringe benefits, including health insurance, disability benefits, retiree health savings
contributions, and employer retiree contribution, in accordance with the Council’s adopted
Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Management
Unit.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 9.E.
2
ENVIRONMENTAL ANALYSIS:
Adoption of the proposed resolution is not a “project” under California Environmental Quality Act
(CEQA) Guidelines section 15378. This resolution approves an amendment to terms and conditions of
employment and there is no potential that approval of the proposed resolution will result in a direct or
indirect physical change to the environment.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
This action is consistent with City Council Priority 4: Organization Well Being
OPTIONS CONSIDERED:
1. Recommended Option: Adopt a Resolution Authorizing and Approving the Fourth Amendment
to the Employment Agreement between the City of Rohnert Park and Timothy S. Mattos for
Public Safety Director Services.
2. Alternative: Staff does not recommend an alternative.
FISCAL IMPACT/FUNDING SOURCE:
This position is current budgeted in FY 25. All funding has been budgeted in the FY 24/25 budget:
1000-3000-61000.
Code Compliance Approval Date: N/A
Department Head Approval Date: November 7, 2024
Finance Approval Date: N/A
Human Resources Approval Date: October 30 ,2024
City Attorney Approval Date: November 6, 2024
City Manager Approval Date: November 7, 2024
Attachments:
1. Resolution of the City of Rohnert Park Authorizing and Approving the Fourth Amendment
to the Employment Agreement between the City of Rohnert Park and Timothy S. Mattos
for Public Safety Director Services.
2. Fourth Amendment to the Employment Agreement between the City of Rohnert Park and
Timothy S. Mattos.
RESOLUTION NO. 2024-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE FOURTH AMENDMENT TO THE
EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND
TIMOTHY S. MATTOS FOR PUBLIC SAFETY DIRECTOR SERVICES
WHEREAS, on December 28, 2018, the City entered into an Employment
Agreement with Timothy S. Mattos (“Employment Agreement”) to retain his services as the
Public Safety Director; and
WHEREAS, on November 24, 2019, the City entered into a First Amendment to
Employment Agreement with Timothy S. Mattos to modify the compensation provision of
the Employment Agreement; and
WHEREAS, on June 26, 2021, the City entered into a Second Amendment to
Employment Agreement with Timothy S. Mattos to modify the compensation provision of
the Employment Agreement; and
WHEREAS, on November 23, 2021, the City entered into a Third Amendment to
Employment Agreement with Timothy S. Mattos to modify the compensation provision of
the Employment Agreement; and
WHEREAS, the City and Timothy S. Mattos desire to further amend the
Employment Agreement to modify the terms and conditions of Timothy S. Mattos’
employment as Public Safety Director.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Rohnert Park that it does hereby authorizes and approves the Fourth Amendment to
Employment Agreement between the City of Rohnert Park and Timothy S. Mattos for Public
Safety Director Services in substantially the same form attached hereto as Exhibit “A”,
subject to minor modifications by the City Attorney, which is incorporated herein by this
reference.
BE IT FURTHER RESOLVED, that the City Manager is authorized and directed
to execute same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 19th day of November 2024.
CITY OF ROHNERT PARK
____________________________________
ATTEST: Susan H. Adams, Mayor
______________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )