08.01.005 Parks and Facilities Use and Reservation PolicyCITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 1 of 33
TABLE OF CONTENTS
TABLE OF CONTENTS ..................................................................................................................................... 1
1. PURPOSE ............................................................................................................................................... 1
2. SCOPE .................................................................................................................................................... 1
3. GENERAL TERMS AND CONDTIONS ...................................................................................................... 1
4. FACILITIES .............................................................................................................................................. 8
5. PARKS .................................................................................................................................................. 16
6. LARGE SPECIAL EVENTS ....................................................................................................................... 28
11. Trash, Recycling and Compost ............................................................................................................ 32
APPENDIX .................................................................................................................................................... 33
1. PURPOSE
This Policy is for the purpose of regulating the reservation of City recreational facilities for private rental
use, as well as the reservation of specified city parks and portions thereof for exclusive or private rental
use, for private picnics and other temporary events requiring a guaranteed reservation of space in a City
park to the exclusion of the general public. This Policy also applies to reservations of space for the
purpose of installing temporary amenities, including bounce houses, or other structures, for the purpose
of conducting events in City parks.
The Community Services Department authorizes and administers the rental of City picnic areas, fields,
facilities, and special event areas on a first-come, first-serve basis.
2. SCOPE
This Policy does not apply to community events or other gatherings that are open to the general public
in City parks, including but not limited to the conduct of expressive activity, which includes conduct, the
sole or principal object of which is the expression of opinion, views, or ideas, protected by the First
Amendment of the U.S. Constitution. Expressive activity includes, but is not limited to, public oratory
and distribution of literature.
3. GENERAL TERMS AND CONDTIONS
A. Applicability of Reservation Policy
This Policy is for the purpose of regulating the reservation of City recreational facilities for
private rental use, as well as the reservation of specified city parks and portions thereof
for exclusive or private rental use, for private picnics and other temporary events
requiring a guaranteed reservation of space in a City park to the exclusion of the general
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 2 of 33
public. This Policy also applies to reservations of space for the purpose of installing
temporary amenities, including bounce houses, or other structures, for the purpose of
conducting events in City parks.
This Policy does not apply to community events or other gatherings that are open to the
general public in City parks, including but not limited to the conduct of expressive activity,
which includes conduct, the sole or principal object of which is the expression of opinion,
views, or ideas, protected by the First Amendment of the U.S. Constitution. Expressive
activity includes, but is not limited to, public oratory and distribution of literature.
The Community Services Department authorizes and administers the rental of City picnic
areas, fields, facilities, and special event areas on a first-come, first-serve basis.
B. Application Requirements and Payment of Fees
Applications may be obtained by calling the Community Services Department at 707-
588-3456, or in person at the Community Center, 5401 Snyder Lane, Rohnert Park.
Monday – Friday, 8:00a.m.-5:00p.m., or on the City’s website: www.rpcity.org. In order
to book, completed applications with the deposit are required to be submitted in person
at the Rohnert Park Community Center, Monday – Friday, 8:30 am-4:30 pm up to one
year in advance to the day of the booking date.
Applications shall be submitted on rental forms prepared by the Community Services
Department.
1. All rental fees are due at least thirty (30) days prior to event, and for
reservations that are made within thirty (30) days, all fees shall be due
immediately with the application.
2. Failure to meet this deadline may result in cancellation of reservation and
forfeiture of deposit.
3. Fees may be paid by VISA, MasterCard, cash and checks made payable to the
City of Rohnert Park.
4. Facility use fees are periodically reviewed by City Council and any changes to
the approved fee schedule will be applied to all rentals except as may be
provided for in the resolution of City Council adopting the fee schedule.
Applications for reservations shall be deemed submitted once the following are provided:
1. Completion of City application.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 3 of 33
2. Payment of rental fees and applicable security deposit to the Community
Services Department.
C. Refund Policy (Special Event Rentals and Facility Rentals)
1. If reservation is canceled by the renter sixty (60) or more days prior to event, a
fee will be assessed as set out in the Recreation Facility Use Fee Schedule. The
deposit shall be non-refundable and the remainder of any prepaid rental fees
over the amount of the cancellation fee shall be refunded.
2. If reservation is canceled by the renter fifty-nine (59) or fewer days prior to
event, neither the deposit nor any prepaid rental fees will be refunded.
3. Refunded rental fees and security deposits (or a portion thereof) will be
mailed within six (6) weeks after cancellation.
D. Refund Policy (Picnic Rentals)
1. If reservation is canceled by the renter prior to fifteen (15) or more days
before the event, a ten dollar ($10.00) processing fee will be charged.
2. If reservation is canceled by the renter fourteen (14) or fewer days prior to
event, fifty percent (50%) deposit of the rental fee will be returned.
3. Refunded rental fees and security deposits (or a portion thereof) will be
mailed within six (6) weeks after cancellation.
4. For cancellations by the renter due to inclement weather, one hundred
percent (100%) of rental fees and security deposits can be applied toward
rescheduled reservation. Alternatively, the renter may elect a refund in
accordance with the above limitations.
E. Refund Policy (Field Rentals)
1. If the reservation is canceled by the renter prior to fifteen (15) or more days
before the event, a ten dollar ($10.00) processing fee will be charged per
cancelation.
2. If the reservation is canceled by the renter fourteen (14) or fewer days prior to
the event, fifty percent (50%) of rental fees will be refunded.
3. For cancelations by the City due to inclement weather, one hundred percent
(100%) of rental fees shall be refunded.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 4 of 33
F. Damage Policy and Security Deposit
1. A refundable security deposit is due upon submittal of any application. A
schedule of security deposits that is applicable to each type of rental may be
adopted by the Community Services Director or the City Council.
2. Any damage or loss to facility or equipment shall be the responsibility of the
renter. The renter will be liable for any and all costs associated with the
restoration, replacement, damage or loss experienced.
3. Clean-up during and after the event shall be the responsibility of the renter.
The City reserves the right to deny the rental of a City facility, or increase the
deposit from a renter who previously failed to meet the minimum cleaning
requirements.
4. The security deposit is fully refundable unless:
a. The event extends beyond the permitted time, in which case, costs of any
additional staff time or administration may be assessed as may be necessary to
facilitate the end of the event.
b. The facility, structures, amenities or turf areas are damaged or any items of City
property are missing.
c. Vandalism, fights, or illegal conduct occurs.
d. Police response is required as a result of the event.
e. The facility or park is not returned to its original condition including:
• Litter and other debris remains
• Excess garbage and recycling items are not removed by the renters
• Any City equipment is missing or damaged
5. Damage to city property, costs of staff time and cleanup, and any costs borne
by the City due to one or more of the above issues may be charged by the City
against the security deposit. The use of the security deposit is an additional
remedy and shall not limit the City’s ability to recover damages in any manner
provided by law. In the event that the security deposit does not satisfy all costs
incurred by the City, the City shall bill the renter for any costs exceeding the
security deposit. If the renter refuses or fails to pay the billed balance, the
renter shall not be allowed to use City recreational facilities or engage in
private rentals of City parks until full payment has been made.
6. If police response is required as a result of violation of laws or policies of the
City, the event may be terminated immediately, and the security deposit shall
be forfeited. Any rental fees shall not be subject to refund.
7. Any refund of security deposits (or a portion thereof) will be mailed within 6
weeks after the completion of a rental.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 5 of 33
G. Approval and Processing of Applications
1. The City of Rohnert Park will issue a permit for reservations in accordance with the
policies contained herein.
2. Reservations may be made up to one (1) year in advance. The City shall
process applications within 30 days of receipt of a completed application.
Advance reservations beyond 30 days are strongly recommended.
3. Applications may be denied for the following grounds:
a. the application for permit was made has on prior occasions made material
misrepresentations regarding the nature or scope of an event or activity
previously permitted or has violated the terms of prior permits issued to or
on behalf of the applicant;
b. the application is not fully completed or executed, including submission of
any required attachments;
c. the applicant has not tendered required fees or security deposits, provided
insurance certificates and endorsements, or executed any required
indemnity or hold harmless agreements required by the Community
Services Department;
d. the applicant is not legally competent to contract or be sued;
e. the applicant has previously damaged City property, or caused the City to
incur charges in the course of a prior rental, and has not paid in full for
such costs, or has other outstanding debts to the City related to use of the
Community Services Department facilities, parks, or services;
f. the use or activity intended by the applicant would conflict with planned
programs organized and conducted by the City and scheduled for the same
time and place, including planned renovations or repairs;
g. the use or activity the use or activity intended by the applicant would
conflict with a previously approved permit or reservation that is scheduled
for the same time and place;
h. the use or activity is inconsistent with permitted uses of a park or
recreational facility, or would violate any provision of the Municipal Code,
or other adopted City policy, or exceed the capacity of the building or
facility;
i. the use or activity intended by the applicant would present an
unreasonable danger to the health or safety of the applicant, or other
users of the park, of City employees or of the public, or create an
unreasonable likelihood of damage to City property; or
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 6 of 33
j. the applicant has not complied with or cannot comply with applicable
licensure requirements, ordinances, and regulations, related to the sale or
offering of goods or services to be undertaken in conjunction with the
reservation.
The Director of the City of Rohnert Park Community Services Department may impose
conditions on any reservation or permit granted under this Policy as may be needed to
ensure the protection of City property, or to ensure compliance with applicable City
policies and regulations.
H. Revocation
The City reserves the right to revoke any reservation or permit at any time that is issued under
this Policy, (1) for violations of this Policy, (2) on the grounds listed above that that would justify
denial of a reservation or permit, or (3) upon determining that cancellation is required due to an
emergency or the need to use the City property for a municipal use. The City shall make
reasonable efforts to avoid interference with an issued permit, and in the event that the City
cancels a permit on the last ground, a full refund shall be issued.
I. Appeals
Any person aggrieved as a result of a decision under this Policy may file an appeal in
writing, clearly stating the reasons for the appeal. Such appeal may not be made more
than thirty (30) days after the decision is being made has been rendered. The applicant
shall be given reasonable opportunity to be heard and present evidence to City Manager
or designee in writing. Decisions shall be in writing and shall be delivered either in
person or by mailing to the address stated on the rental application. Decisions on
appeal shall be final.
J. General Responsibilities of Renters
1. The renter is responsible for conduct of all participants, supervision of minors,
damages and all fees due.
2. The renter must agree to defend, indemnify, and hold harmless the City and its
officers and employees from all claims that may arise out of their event, as
well as fully and promptly obey all lawful orders given by the City of Rohnert
Park Department of Public Safety and abide by the City’s Municipal Code.
3. Additionally, the renter shall be responsible for ensuring that all participants in
their event or rental shall abide by City policies, Municipal Code provisions,
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 7 of 33
and follow the directions of the City’s Community Services Department or
Department of Public Safety.
4. Renters must restore all areas of any park or facility rented to the condition
they were found.
K. Recurrent Facility Use
1. Requests for recurrent facility use, such as consecutive days or weeks will be
considered in accordance with this Policy.
2. If recurrent use is approved, one (1) security deposit will be held on account
with the City for renters with regularly scheduled events. The deposit will be
refunded at the end of the fiscal year’s rental period.
3. A new security deposit shall be required along with a newly completed
application for the next yearly rental period.
L. Insurance
1. Renters shall be required to acquire general liability insurance and provide
endorsements to such policies naming the City of Rohnert Park as additionally insured
and all necessary endorsements and certificates of insurance demonstrating must be
submitted to the City of Rohnert Park Community Services Department with a
completed application.
2. Minimum coverage required shall be $1,000,000 to $2,000,000 per occurrence
in general liability insurance, and $2,000,000 to $5,000,000 general aggregate
based on a determination of risk by the City’s Risk Manager. Vendors that are
participating in an event, such as a caterers, decorators and/or security
companies will be required to provide proof of insurance to the City of
Rohnert Park Community Services Department.
3. For insurance information on alcohol sales and consumption, refer to
individual policies in this document - Facilities: pg. 8, Parks: pg. 14, City Center
Plaza: pg. 18
4. Coverage shall be primary and non-contributory, where required, and a waiver
of subrogation shall be provided.
5. Users of facilities or athletic fields who utilize employees or volunteers to
provide services to minors must provide Sexual Abuse or Molestation (“SAM”)
Liability Insurance with limits of at least $1,000,000 per claim.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 8 of 33
M. Security Guards and Chaperones
For security regulations and requirements, refer to the individual policies in
the document - Facilities: pg. 8, City Center Plaza: pg. 18
N. No Smoking
1. Smoking is prohibited in all public places, recreational areas, and public
facilities within the City. (Municipal Code Section 8.32.050.)
2. City code prohibits smoking in recreational areas such as, parks, gardens,
playgrounds, picnic and barbeque areas, sporting facilities including bleachers,
dugouts, ball fields, tennis courts, swimming pools and surrounding areas,
walking, running, biking and nature trails.
O. Alcoholic Beverages Sale and Consumption
For information on alcohol sales and consumption, refer to individual policies
in this document - Facilities: pg. 8, Parks: pg. 14, City Center Plaza: pg. 18
4. FACILITIES
A. Introduction and Facility Descriptions
The City facilities described below are available for rental to individuals and
organizations. The Community Center, Burton Avenue Recreation Center and the
Senior Center may accommodate large events such as wedding receptions,
anniversary parties, birthday parties, and other special occasions. The Community
Center also has a couple smaller rooms for more intimate gatherings. The Callinan
Sports & Fitness Center and Gold Ridge Recreation building provides a space for
sports oriented use.
ROHNERT PARK COMMUNITY CENTER
5401 Snyder Lane, Rohnert Park, CA 94928
• Multi-Use Room capacity: 350 people dining with stage area and small
dance floor
• Kitchen: available to Multi-Use Room renters only
• Meeting Room #2 & Lounge capacity: 75 people dining (this is two
adjoining rooms)
• Meeting Room #2 capacity: 40 people dining
• Lounge capacity: 35 people dining
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 9 of 33
• Garden Room capacity: 50 assembly (no food allowed in this room)
• Conference Room capacity: 15 people, meeting space only
• Outdoor Wedding Ceremony Area capacity: 150 people
BURTON AVENUE RECREATION CENTER
7421 Burton Avenue, Rohnert Park, CA 94928
• Main Hall capacity: 200 people dining with small dance floor
• Kitchen facility
ROHNERT PARK SENIOR CENTER
6800 Hunter Drive, Rohnert Park, CA 94928
• Activity Room capacity: 120 people dining with a dance floor
• Kitchen facility
CALLINAN SPORTS & FITNESS CENTER GYMNASIUM
5405 Snyder Lane, Rohnert Park, CA 94928
• Gymnasium capacity: 500 (available for sports use)
GOLD RIDGE RECREATION BUILDING
1455 Golf Course Drive, Rohnert Park, CA 94928
• Multi-Sport Court capacity: **** (available for sports use)
CITY CENTER PLAZA
500 City Center Drive, Rohnert Park, CA 94928
• Outdoor Plaza
Facility Availability
• Rohnert Park Community Center:
Monday - Friday: subject to availability Sat - Sun: 8:00 a.m. – 12:00 a.m.
• Burton Avenue Recreation Center
Monday - Friday: subject to availability Sat - Sun: 8:00 a.m. - 11:00 p.m.
• Senior Center
*Monday - Friday: Not available Sat - Sun: 9:00 a.m. – 10:00 p.m.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 10 of 33
B. Facility Use Regulations
1. Administrative Responsibility
The Community Services Department authorizes and administers the
rental of the Community Center, Burton Avenue Recreation Center, the
Senior Center, the Callinan Sports & Fitness Center and the Gold Ridge
Recreation Building in accordance with the general terms set forth in this
Policy. The General Terms and Conditions stated above apply to all facility
use.
2. Facility Rental Hours
a. There is a 4-hour minimum rental period on Saturday and Sunday. The
renter must also include set up and clean up time within their rental time
frame.
b. Community Center events must end at 12:00 am, with the clean-up ending
by 1:00 am. Burton Avenue Rec events must end at 11:00 pm, with clean-
up ending by 12:00 am. Senior Center events must end at 10:00 pm, with
clean-up ending by 11:00 pm.
c. Renter must be present for the entire rental period.
d. Participants must adhere to hours set forth on rental contract, failure to
comply will result in overtime charges of one and a half times the
applicable hourly rate.
e. Reservation hours must include the time for set-up and clean-up.
f. Multiple day rentals must be closed between midnight and 8:00 a.m.
g. Event supplies and/or equipment at facilities prior to the set-up time
designated on the rental contract cannot be delivered.
h. All individuals associated with the event must vacate the facility by the
indicated ending time listed on rental contract, failure to comply will result
in overtime charges of one and a half times the applicable hourly rate
(rounded up to the ½ hour).
i. To adjust hours for a rental contract, the renter must contact the
Community Services Department at least 45 days prior to the rental date.
The City of Rohnert Park reserves the right to deny such changes.
j. City facilities are closed and not available to rent on observed holidays;
January 1st, July 4th; Thanksgiving Day and the day after Thanksgiving;
December 24th, December 25th; and December 31st.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 11 of 33
3. Alcoholic Beverages Sale and Consumption
a. The service or sale of alcohol shall be authorized subject to RPMC Chapter 9.34 –
Alcoholic Beverages, by obtaining a permit from the Director of Public Safety or
his or her designee, and in compliance with this Policy.
b. If serving alcoholic beverages for more than five (5) hours SERVICE OF
ALCOHOL MUST END one (1) hour before the “event end time” designated
on the rental contract. This does not include time allotted for clean-up.
c. If serving alcohol for more than five (5) hours security guards are required
for the duration of your event.
d. Alcoholic beverages cannot be served or consumed past 10:00 p.m.
e. Alcoholic beverages cannot not be served longer than seven (7) hours.
f. Alcoholic beverages must be served in clear plastic cups and/or plastic
flutes (no glass or polystyrene).
g. Beer kegs must be placed on rubber mats to avoid damage to floor.
h. The California Alcoholic Beverage Control (ABC) requirements must be
followed:
• All groups selling alcoholic beverages must conform to all ABC rules
and regulations and must obtain any and all permits required by the
ABC.
• Servers must complete the ABC training.
• Copies of all ABC permits must be submitted to the City of Rohnert
Park.
i. If a caterer will be selling alcohol at an event a copy of their license must
be submitted thirty (30) days prior to the event.
j. Liquor Liability Insurance of not less than $1,000,000 is required. The City
may require certificates of insurance evidencing coverage, and
endorsements to policies to add the City as an additional insured.
Coverage shall be primary and non-contributory.
k. Security guards/officers are required when alcohol is being served in
facilities see below.
4. Security Guards/Police Officers
a. Renter is required to provide security guards at an event when service of
alcohol exceeds five (5) hours.
b. At an event where alcohol is being served and security guards are required,
the ratio for security guards must be three (3) guards to one hundred (100)
participants.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 12 of 33
c. In the event security guards are required, the renter shall use a valid,
licensed security company.
d. The renter must provide a copy of the security contract thirty (30) days
prior to the event.
e. The City of Rohnert Park Department of Public Safety is notified of all
facility rentals and may require assigned police officers to an event.
f. Renter will pay the cost of security guards and/or police officers directly.
This cost is incurred by the renter.
g. If required, security guards and/or police officers must be present at the
event the entire time guests are present.
h. Security guards and/or police officers must be in uniform and are
responsible for patrolling premises.
i. Overnight security may be required for multiple-day events.
5. Youth Event Chaperones
a. Adult chaperones are required for youth activities. A list of these
chaperones must be submitted to the Community Services Department at
least ten (5) working days prior to event. This list must include phone
numbers for all chaperones.
b. Security guards and/or police officers may be required at renter’s expense.
6. Additional Charges
a. Penalty fees will be charged for any time beyond permitted hours. The
penalty fee is equal to 1.5 times the hourly rate charged in half hour
increments.
b. An administrative transfer fee of $25.00 will be assessed each time an
authorized change is made to the date or location of the rental. This fee
does not apply to sports field rentals.
c. The Security Deposit is fully refundable unless:
• The event extends beyond the permitted time
• There is evidence of alcohol when alcohol is not permitted, in which case, the
event will be shut down and the security deposit shall be forfeited.
• The event exceeds maximum capacity for the room rented, in which case, the
security deposit shall be forfeited.
• The facility, structures, amenities or turf areas are damaged or any items
missing
• Vandalism, fights, or illegal conduct occurs (event may be shut down with no
refunds of security deposit or rental fees)
• Police assistance is required
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 13 of 33
• The facility or park is not returned to its original condition including:
o Litter and other debris remain
o Excess garbage and recycling items are not removed by the renters
o Any City equipment is missing or damaged
o Food, drink or debris is found in the lobby, halls or outside the
facility
d. Charges due to one or more of the above will be taken from the security
deposit. Charges shall be assessed at a rate determined by staff equal to
the approximate direct cost to remedy the situations above (damage
repair/replacement, staff costs, administrative time).
e. Renter will be billed for any fees greater than the deposit.
f. If renter refuses or fails to pay billed balance, legal action may be taken;
the renter may be barred of future uses at facilities.
7. Changes to Reservation
A user may request changes to reservations up to sixty (60) days in
advance. After that, any changes to the reservation will result in an
administrative charge of twenty-five dollars ($25). Changing dates less than
60 days prior to your current date will be treated as a cancellation for the
purposes of this Policy.
8. Kitchen
a. Kitchen rental includes use of the stove, oven, refrigerator, freezer (where
available), dishwasher (where available) and sink according to all
manufacturers’ instructions (provided).
b. All other equipment and/or supplies must be provided by the renter or
caterer.
c. All equipment must be removed by the designated clean up time indicated
on the rental contract.
d. Kitchen must be restored to its original condition.
e. Do not dump grease or ice outside.
f. The City of Rohnert Park is not responsible for loss or damage of personal
property.
9. Decorations
a. No staples, tacks or nails are allowed on the walls or other fixtures.
b. No confetti, birdseed, rice, glitter, or sand.
c. All set-up and take down of decorations are the responsibility of the
renter.
d. Decorations may only be attached with drafting tape.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 14 of 33
e. Helium balloons must be anchored and removed after event.
f. No lit candles may be used at any facility.
g. Fog machines are not permitted.
h. Some decorations may require fire-proofing.
10. Janitorial
a. The required maintenance fee paid with the rental fees covers the cleaning
and restocking of the restrooms and the scrubbing of the floors with our
professional floor machine. The renters are responsible for cleaning the
rest of the facility including the kitchen and removing all garbage from the
facility.
b. An assigned facility attendant will provide a cleaning checklist for review
with renters at the beginning and end of the rental period.
c. Should additional cleaning be required after use, a minimum flat rate
assessed based on direct cost recovery as billed by the contract janitorial
company will be taken from the security deposit. Any additional cleaning
shall be billed at cost as determined by staff. If the charges for the required
cleaning and other damage exceeds security deposit, the renter will be
billed the balance.
11. Facility Attendant
a. A City facility attendant will be on duty for opening and closing the facility
for all events and available onsite or by cell phone for the duration of all
events.
b. At the discretion of the Community Service Department, a second facility
attendant may be required at a flat rate as determined by the Recreation
Facility Use Master Fee Schedule billed to the renter.
c. City staff is authorized to close an event for renter’s failure to comply with
the City of Rohnert Park Park/Facility Regulations and General Terms and
Conditions.
12. Use of Equipment
a. Equipment provided to the renters includes available tables and chairs.
b. Equipment will not be loaned or removed from City facilities except by City
staff when needed for City events.
c. Table and chair is to be set-up by the renter. All break down of tables and
chairs will be done by the facility attendant.
d. Operation of lighting, sound equipment and heating/cooling system will be
done by facility attendant.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 15 of 33
13. Amplified Sound
a. Amplified sound will be permitted in City facilities with approval.
b. Sound must be turned down at the request of the Facility Attendant on
duty. Failure to comply may result in termination of the event and closure
of the facility.
14. Parking
a. Parking is available on site at each facility.
b. Parking regulations must be followed at all times.
15. Senior Center Exceptions
DJ’s, prerecorded music or a public announcement system is allowed at
the Rohnert Park Senior Center subject to noise ordinance restrictions. Live
music is not permitted due to noise ordinance restrictions.
16. No Smoking
Per City ordinance smoking is not permitted in a City facility or within 25 feet of
any exit, entrance or operable window.
C. Fee Schedule Categories
1. Resident Non-Profit:
a. Resident non-profit organizations are organizations with Internal Revenue Code
Section 501(c) status from the IRS and have a supporting determination letter.
b. Resident non-profit organizations receive a discount when the organization
establishes its nonprofit status by providing its Section 501(c) determination
letter and proving that it maintains an office or provides services within the City
of Rohnert Park.
c. Government agencies fall under this classification for the purpose of determining
rates and fees.
2. Resident Private:
a. Applicant lives within the Rohnert Park city limits.
b. Proof of residency in the form of a current utility bill is required.
c. There is no admission charged at the event.
3. Non-Resident Private:
a. Applicant does not live within Rohnert Park city limits.
b. There is no admission is charged at the event.
4. Commercial
Applicant is booking for business related function.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 16 of 33
D. Fee Schedule (Please reference Recreation Facility Fee Schedule)
5. PARKS
1. PARKS
A. Parks Available to Reserve
Features may include multiple playing fields suitable for organized play, group picnic areas,
large play structures, public restrooms and on-site parking. Group use of the City of Rohnert
Park’s park features are authorized by a park use permit based on capacity of picnic areas at
each park as determined by City staff. City of Rohnert Park rentable parks include:
ALICIA PARK (5 acres)
300 Arlen Drive
Amenities include: Large group picnic area and barbeque pit. Children’s play structures
including a tot-lot. Lighted youth baseball field. Adjacent to John Reed School softball and
soccer fields. Public restroom available during park hours.
BENICIA PARK (6 acres)
7471 Bernice Avenue
Amenities include: First-come, first-serve group picnic area with 7 tables and a barbecue
pit. Children’s play structure. One lighted youth baseball field and a seasonal community
swimming pool. Public restroom available during park hours.
COLEGIO VISTA PARK (5 acres)
1200 Southwest Blvd.
Amenities include: Children’s play structure, four picnic tables and a barbeque pit. One
youth baseball and soccer field. Public restroom available during park hours.
DOROTEA PARK (6 acres)
895 Santa Dorotea
Amenities include: Children’s play structure and tot-lot. Group picnic area with seven
tables and one large barbeque. One youth baseball fields, one lighted basketball court and
two lighted tennis courts. Public restroom available during park hours.
EAGLE PARK (10 acres)
1115 Emily Avenue
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 17 of 33
Amenities include: Tot-lot play structure. One lighted youth softball field and one youth
soccer field. Two lighted tennis courts. Picnic tables and barbeque available on a first-
come, first-serve basis. Public restroom available during park hours.
GOLIS PARK (13 acres)
1450 Golf Course Drive
Amenities include: Children’s play area and tot-lot, soccer and softball fields and a lighted
baseball field. Two lighted basketball courts and a lighted multi-use court available first-
come, first-serve. Two lighted tennis courts, first-come, first-serve or by reservation. Five
picnic tables with individual barbeques. Public restroom available during park hours.
HONEYBEE PARK (10 acres)
1170 Golf Course Drive
Amenities include: Children’s play area and tot-lot. Two lighted basketball courts and two
lighted tennis courts. Five picnic tables and a barbeque. A year round community
swimming pool.
LADYBUG PARK (5 acres)
8517 Liman Way
Amenities include: Children’s play area and one youth soccer field. Four picnic tables and
two individual barbeques.
MAGNOLIA PARK (19 acres)
1401 Middlebrook Way
Amenities include: Children’s play area and six picnic tables with two barbeques. One
youth soccer field and two lighted combination softball/soccer fields. Eight lighted tennis
courts and two lighted basketball courts. A seasonal community swimming pool. Public
restrooms available during park hours.
MAURICE FREDERICS PARK (5 acres)
1600 Wisdom Lane
Amenities include: Picnic area, dog park, soccer field, play equipment for ages 2-5 and 5-
12, half-court basketball, no restrooms
SUNRISE PARK (9 acres)
5201 Snyder Lane
Amenities include: Children’s play area and individual picnic tables with barbeques.
Lighted all-weather soccer and softball field. Lighted basketball court, six lighted
permanent pickleball courts and two lighted tennis courts/six temporary pickleball courts.
Public restroom available during park hours.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 18 of 33
TWIN CREEKS PARK (7 acres)
5530 Kerry Road
Amenities include: Children’s play area and tot-lot, two soccer fields and a baseball field.
Two basketball half-courts. Six covered picnic tables and two barbeques. Public restroom
available during park hours.
B. Park Use Regulations
1. Park Hours
a. City of Rohnert Park parks are open seven days a week, year-round from sunrise
to sunset.
b. All unreserved areas remain open to the public at all times during park hours.
c. Sports fields and courts are open from 8:00 a.m. to 10:30 p.m. when permanent
lighting is present. Sports fields and courts without permanent lighting will be
closed at dark.
2. Athletic Field Use Reservations and Permits
a. Applications for reservation of athletic fields must be received no later than
fourteen (14) days prior to the reservation date requested, and will be accepted
up to one (1) year in advance. Approval shall be based upon the priority
scheduling process described on page 18. Upon approval, a field use permit will
be issued identifying the reserved field, approved use and specific requirements
for that use.
b. Field reservations must include all of the time that field use is required including
for setup and cleanup.
c. Permits for field use are required for:
• Organized sports use
• Events where group participation will involve more than ten (10)
individuals but is not open to the public. (Municipal Code
Section 9.62.010) .
d. A permit is not required for informal play or gatherings, less than 10
participants or informal play or gatherings open to the public.
e. Field Use Permits for fields will be issued in the following priority:
• City of Rohnert Park programs
• Rohnert Park youth groups
• Rohnert Park adult groups
• Non-Rohnert Park youth groups
• Non-Rohnert Park adult groups
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 19 of 33
3. Picnic Area Reservations
a. Picnic area reservation applications are required to reserve a picnic area and must
be received no later than five (5) business days prior to the date requested.
Picnic area permits are required when:
• Installing temporary amenities (i.e. children’s bounce houses)
• Organizing or hosting an activity or event with more than ten (10)
people that is not open to the public
Picnic reservations reserve the picnic areas of the park only.
b. Picnic reservations are limited to small events up to 5 hours in length, and with an
attendance of less than 100 (some parks may have lower capacity). Events which
exceed this length and capacity shall be considered Large Special Events (see page
20)
• Large Picnic Areas (capacity 100): Alicia, Magnolia, Colegio Vista, Twin Creeks
• Small Picnic Area (capacity 50): Dorotea, Golis, Sunrise
• Small Picnic Area w/o restrooms (capacity 30): Ladybug, Maurice Frederics,
Honeybee, Rainbow
c. Alcohol shall not be permitted as part of any picnic rental.
d. Applications shall be accepted year-round, up to one year in advance. All picnic
areas require a damage deposit based upon the number of participants in
attendance.
e. All or part of the damage deposit may be refunded based upon the condition of
the rented park after the event. Additional charges may be assessed in the
following circumstances:
• User inaccurately estimated attendance, difference in fees will be deducted
from deposit.
• The facility, structures, amenities or turf areas are damaged or any items
missing
• The facility or park is not returned to its original condition including:
o Litter and other debris remain
o Excess garbage and recycling items are not removed by the
renters (anything not disposed of in a provided garbage
can)
f. The deposit may be forfeit and picnic rental may be shut down if:
• The event extends beyond the permitted time
• There is evidence of alcohol being present
• The renter misrepresented the nature of the event, or expected attendance
(i.e. event does not qualify as a picnic rental)
Vandalism, fights, or illegal conduct occurs
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 20 of 33
g. User shall be billed for any costs or charges incurred by the City that are
greater than the security deposit.
h. Deposits shall be refunded within 4-6 weeks after rental.
i. Picnic renters must request permission for installing temporary amenities
such as children’s bounce houses, portable restrooms, or sound
equipment. These amenities may require renters to provide insurance (see
page 4), pay additional temporary amenity fees, or change classification of
event from picnic rental to large special event.
j. Picnic renters who wish to use amplified sound must obtain a sound
permit and upon approval pay sound amenity fee.
k. Picnic rentals do not include use of electricity or water at any city park.
4. Tennis/Pickleball/Basketball/Futsal Courts Use
a. City of Rohnert Park court use is on a on a first-come-first-served basis or
by reservation by calling 707-588-3456.
b. Designated use of the courts per court type are the ONLY permitted activities on
the courts. For example, only tennis is permitted on tennis courts. It is unlawful
for any person, entity, firm or corporation to engage in any activity other than the
designated use of the courts without written permission form the Community
Service Department. (Municipal Code Section 9.62.010(Q).)
c. Only active players are permitted within the fenced court area. Spectators must
remain outside of the fenced court area.
d. White-rubber-soled-tennis should be worn on the courts.
e. Players are required to observe designated sport courtesies, as well as rules of
good-conduct, on and around the courts.
f. Players waiting to play must remain outside the fenced court area but within the
immediate vicinity, or they will lose their place waiting.
g. Organized activities on courts must have City of Rohnert Park approval and a use
permit if not open to the public.
During scheduled events, one tennis/pickleball/basketball court will be left
open for public play. This practice does not apply to City of Rohnert Park
recreation programs or City-approved community-wide events.
h. Lighted field use is authorized by special use permit and is subject to the hourly
use fee in addition to electrical fees for the use of lights.
Keys for lights (where available) must be checked out from the Callinan Sports
and Fitness Center, 5405 Snyder Lane, after noon on the day of the reserved
field use. User must be able to verify their use permit and provide ID in order
to check out a key. Keys checked out must be returned by noon the next day.
Long-term field users may request a season-long assignment of light keys by
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 21 of 33
written agreement, which will be approved on a case-by-case basis and
subject to additional deposit. Lights must be shut off when scheduled use is
finished. Lights left on shall be subject to additional charge.
*Sunrise Park- Lights at Sunrise Park are operated on a timer controlled by
the Community Services Department. They are programed to come on only at
times a permitted user group is present. Users do not need any keys to turn
the lights on or off. If there are any questions about the lights at Sunrise Park,
please contact the Callinan Sports and Fitness Center at 707-588-3488.
5. Temporary Amenities
a. Groups renting special amenities such as children’s bounce houses or portalets,
must note it on their application.
b. Access to power and water is not available.
c. Companies providing the amenity must acquire approved liability insurance.
6. Amplified Sound
Amplified sound will be permitted in Rohnert Park by special permit only.
7. Alcohol Beverages Sale and Consumption
Use of alcoholic beverages is prohibited in City of Rohnert Park parks. (Municipal
Code Section 9.62.010(U).)
8. Trash – All trash shall be properly disposed of in on-site trash containers. Any
overflow trash shall be disposed of on an as needed basis by the field user. As no time
shall trash be overflowing in containers or left in an un-designated area. Failure to
dispose of all trash may result in additional fees.
9. Large Special Events
a. Large special events are permitted at City Center Plaza, the Community Center
Complex outdoors, and select community parks. Please see page 18.
10. Park or Field Closure
a. The City reserves the right to restrict the use of its parks or any designated area,
field or portion of its parks.
b. Use of natural grass athletic fields may be prohibited after heavy or extended
rain. All field closures are at the discretion of the Community Services and Public
Works staff. Field closures shall be posted on the City website
(www.rpcity.org/fields) no later than 3:30 pm each weekday. Even if fields are
posted open on the website, any field with standing water shall be considered
closed and users are not permitted to use the field. User groups found using a
closed field may be subject to penalties for damage, forfeit of deposit and/or
revoking of future permits.
11. Concession Stand Use
a. Use of the concession facility is authorized by a special use agreement only.
b. Renter or vendor must provide all vending items and necessary supplies.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 22 of 33
c. Renter or vendor may bring additional temporary equipment as needed.
d. Concessions are subject to Sonoma County Department of Health Services
requirements, website: www.sonoma-county.org/eh phone: 707-565-6531
e. The City of Rohnert Park is not responsible for loss or damage of personal
property.
f. Concession stands will only be permitted to youth sports organizations for in-
season league game days.
g. Concession stands are not available to be permitted for private renters.
12. Storage Units
Storage units are not permitted in City parks without express written consent by
the City.
13. Animals
a. Dogs are prohibited in public parks and playground areas unless such dogs are
under physical restraint by a person capable of controlling the dog by means of a
leash. This provision shall not apply to any area specifically designated as a dog
park or off-leash exercise area. (Municipal Code Sections 6.14.030 and
9.62.010(R)-(T).)
b. Unless where permitted by separate agreement, dogs are not allowed on any
athletic fields.
c. Dog owners are required to clean up after their dogs. Doggie bag stations are
located in many of the parks.
14. Glass Containers
Glass containers are not allowed in City parks.
15. Private Equipment
a. Use of private equipment such as shade structures, umbrellas, etc. must be
approved on a case-by-case basis.
b. Personal barbecues and gas grills are not allowed in City parks.
16. Generators
Gas generators are not permitted on or around athletic fields unless approved by
separate agreement.
17. Food and Merchandise Vending
Anyone wishing to sell food or merchandise in City parks will be required to
obtain a vending permit from the Community Services Department
18. Classes, Clinics and Organized Activities
Anyone wishing to offer any type of organized service in a City park for profit is
required to obtain a commercial use permit from the Community Services
Department in addition to renting the desired space.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 23 of 33
C. Athletic Field Use Guidelines
1. Scheduling
a. Seasons and Priority Application Period– While applications are accepted up to a
year in advance of the reserved date, priority scheduling shall be done by season.
Exact dates applications will be accepted will be posted on the City website
www.rpcity.org/fields. Priority application periods shall be at least two (2) weeks
long. After the priority application period is over, applications for the upcoming
season shall be taken first come, first served. Fields will only be scheduled for the
upcoming season after the priority application period is over.
Season Dates Application Period
Winter/Spring January-May Mid-November
Summer June-July Early April
Fall August-December Mid-June
b. Field Use Priority
The scheduling of the Athletic Fields will be based on the following guidelines, by
priority of group classification:
Group Field Priority*
Priority I: City programs, park landscape and maintenance, and City-sponsored
or co-sponsored events.
Priority II: Rohnert Park resident, youth, non-selective teams, non-profit
organizations or leagues.
Priority III: Rohnert Park, youth, selective teams, organizations or leagues where
sixty percent (60%) or more of the participants are residents. Includes Rancho
Cotati Unified School District athletic programs.
Priority IV: Rohnert Park resident, adult, non-selective teams, organizations or
leagues.
Priority V: Rohnert Park resident, adult, selective teams, organizations or
leagues.
Priority VI: Non-resident, non-profit organizations (less than fifty-one percent
(51%) residents).
Priority VII: For-profit youth sports events.
Priority VIII: For-profit adult sports events.
*In addition to the above priority criteria, priority is given to the sport-specific
fields determined by the regular season of play for each sport.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 24 of 33
Definition: A City of Rohnert Park “resident” organization shall consist of ninety
percent (90%) or more participants who reside, work or maintain a business
within the City’s jurisdictional boundaries.
c. Scheduling Formula
This formula will be used to resolve any discrepancy between two or more
organizations in the same priority group that request use of the same athletic
field for the same reservation period and are unable to work out a “sharing
arrangement” between the organizations respectively.
Fields will be allocated based on each organization’s percentage of the total
number of participants combined in all the organizations applying for athletic
field use. An organization’s “percentage of field use” will be determined by
dividing the total number of participants in each organization by the total
combined number of participants in all the competing organizations. Only
participants of the organizations that would be scheduled to use the athletic field
in question will be considered in this formula.
The Community Services Department will be responsible for the application and
administration of this formula.
Example:
Soccer group A has 750 Rohnert Park residents.
Soccer group B has 900 Rohnert Park residents.
Total Rohnert Park residents in both organization is 1,650
750 divided by 1,650 equals Group A would receive 45% of the field time.
900 divided by 1,650 equals Group B would receive 55% of the field time.
d. Season Use Bookings – User groups are encouraged to book the fields for only
the space needed to run their program. Users who find they no longer need field
space must notify the Community Services Department as soon as possible to free
up space for other users. Users who fail to release unused space may lose their
priority booking status for future seasons. Removal of single bookings at least one
(1) month prior to use for this purpose shall not be considered a cancelation and
shall not be subject to a processing fee.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 25 of 33
2. Mandatory Field User Meetings – Mandatory field user meetings will be held twice
per year just prior to start of the priority application periods for Winter/Spring, and
Fall seasons. Users who do not send at least one representative to these meetings
shall not be eligible for priority status for the upcoming season.
3. Field Maintenance and Care – City fields are maintained by City staff to a safe
standard for recreational play only. Fields are not maintained to a competitive
standard. User groups wishing to utilize fields for competitive play will need to
provide their own maintenance. Only specified maintenance activities may be
performed on City fields as specified below or by separate written agreement with
the City. All other maintenance by user groups is prohibited.
a. Vehicles – Vehicles and heavy equipment are not allowed on athletic fields
without express permission of Public Works staff through written agreement, no
exceptions. This includes golf carts, mowers, scooters, etc.
b. Irrigation – Due to recycled water and domestic water laws, users will have no
access to field irrigation (including watering clocks) with the exception of quick
connections for watering down infields and synthetic fields only (where
available). Users shall be responsible for providing their own hoses. Any damage
done by user groups to the quick water connections shall be the responsibility of
the user.
c. Other Property - Users shall not remove, relocate, add to, or alter any existing
infrastructure.
d. Pesticides and Other Products – Under no circumstances are user groups allowed
to apply any pesticides or other lawn or field care products such as fertilizers onto
City fields.
e. Permitted Maintenance Activity – The following activities are the only
maintenance activities permitted for approved user groups unless specified by
separate agreement:
• The general use of rakes, shovels and hand tools to shape infield dirt
• Hand pulling of weeds
• Raking or disposal of general debris or trash
• Watering of infields or mounds (see above)
• Push mowing of infields (with proper disposal of green waste)
• Lining or chalking fields*
• Digging out base pegs and cleaning off bases.*
• Replacement of existing pitching rubber plates / mounds, and home
plates.*
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 26 of 33
* Users cannot change the dimensions of the field without permission from
City staff
4. Non-Exclusive License Agreements
User groups that meet any of the following criteria must also enter into a separate
non-exclusive license agreement for use of City Facilities and Fields:
• Requested use exceeds twenty-eight (28) days in a single season of use.
• User is a youth sports organization with at least fifty (50) players and qualifies for
per-participant, per-season fees.
• User requests the use of any City storage shed or concession stand
• User wishes to place any kind of temporary storage on City property
• User wishes to perform any maintenance on City fields other than what is
permitted by this handbook.
D. Fee Schedule Categories Picnic Areas
1. Resident Non-Profit
a. Resident non-profit organizations are organizations which have an IRS Internal
Revenue Code Section 501(c) determination letter and which maintains an office
or provides services within the City of Rohnert Park.
b. Resident non-profit organizations receive a discount on usage and rental fees
once the organization establishes its eligibility by producing its Internal Revenue
Code Section 501(c) determination letter with its reservation application.
c. Government agencies (city, county, state and federal) fall under this classification
for the purpose of determining rates and fees.
2. Resident Private
a. Applicant lives within the City of Rohnert Park with a zip code of 94928.
b. Admission cannot be charged at any reserved event.
3. Non-Resident Private/Business/Non-Profit
Applicant lives outside the City of Rohnert Park.
4. Group Picnic Fees (Reference Recreation Facility Fee Schedule)
E. Group picnic fees are assessed for the use of a group picnic areas for the following
activities for a minimum five- (5-) hour block of time: private parties, birthday parties, family
reunions, tournaments, opening day ceremonies, and sporting events, camps, etc. Each special
event, such as “Opening Day,” “Tournaments” etc. will require a separate Park/Field Use
Application.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 27 of 33
F. Sports Fields Fees
1. Youth Sports
a. Non-profit groups that offer youth sports activities (through high school age) with
a minimum of fifty (50) players/participants shall be assessed a per-participant fee
for each sport season for natural grass athletic fields. A Field Use Application for
each field and/or court use is required. Users in this category are required to
provide a list of all registered participants prior to the start of their season.
b. Other youth sports groups and all users of synthetic fields shall be charged a per-
hour fee based on which fee category the group qualifies under.
2. Adult Athletics
Adult sport activities (18 years and older) shall be assessed a Field Use fee based on
the fee category the group qualifies under.
3. Field Light Fee
a. Fields equipped with lights shall be assessed an additional hourly field-light fee
for hours that lights are needed. The hours for these fees are based upon the
average sundown time for the month.
Month Time Hourly Light Fees Begin
January 5:30pm
February 6:00pm
March (PST) 6:00pm
March (PDT) 7:15pm
April 7:30pm
May 8:30pm
June 9:00pm
July 9:00pm
August 8:30pm
September 7:30pm
October 6:30pm
November 5:00pm
December 5:00pm
b. Youth sports per player fees do not include light fees.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 28 of 33
4. Fees (Please reference Recreation Facility Fee Schedule)
6. LARGE SPECIAL EVENTS
A. City Center Plaza – 500 City Center Drive
1. Located in between the Rohnert Park Library and the City of Rohnert Park Public
Safety main station City Center Plaza is a central gathering place for the community to
enjoy live concerts, movies and other public events. This park provides lawn space for
approximately 200 people and a plaza area with an additional space for
approximately 1000 people and 20-25 booths. There is a small water feature, very
popular with children.
2. No access to restrooms, portalets must be provided by the renter and garbage cans
and garbage removal must be arranged by the renter.
3. There is limited access to power.
4. There is limited parking in the lot on site and large events will have to identify street
parking for their attendee’s.
5. The Special Event Permit will identify the area(s) reserved, the approved uses and any
other specific requirements. The use permit will be issued following the submittal
and approval of a completed application, including insurance documents and
payment of fees.
B. Community Center Back Lawn/Center Complex – 5401 Snyder Lane
1. This special event area is located at the Community Center complex. Tucked away
with ample shade and parking. There is a large “L” shape lawn area that can
accommodate a wide variation of booths with space for about 400-500 people and a
stage. There is also the center complex area that accommodates another 500-800
people and 20-30 booths.
2. No access to restrooms, portalets must be provided by the renter and garbage cans
and garbage removal must be arranged by the renter.
3. There is limited access to power and water.
4. Parking availability will be dependent on the time of year and the other facility
bookings in the complex.
5. The Special Event Permit will identify the area(s) reserved, the approved uses and any
other specific requirements. The use permit will be issued following the submittal
and approval of a completed application, including insurance documents and
payment of fees.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 29 of 33
C. Community Parks: Alicia, Colegio Vista, Magnolia, Benicia, and Twin Creeks Park may be
requested and approved on a first-come, first serve basis for large special events.
1. These parks can accommodate up to approximately 300 people
2. There is limited access to power and water
3. There is limited access to parking in a lot (no lot at Twin Creeks). Parking is available
on the street.
4. The Special Event Permit will identify the area(s) reserved, the approved uses and any
other specific requirements. The use permit will be issued following the submittal
and approval of a completed application, including insurance documents and
payment of fees.
D. Large Special Event Use Regulations
1. Use Permits
Large Special Event permits are required for the following:
• all events with anticipated attendance in excess of 100 (for smaller
picnics, see picnic area reservations);
• Events longer than 5 hours
• Amplified Sound from anything other than a personal speaker device
such as a phone or Bluetooth portable speaker
• Live entertainment; or
• Events serving alcohol
2. Rental Hours
a. City of Rohnert Park parks are open seven days a week, year-round from sunrise
to sunset.
b. Events may not have a “start” time prior to 8:00 a.m. Set up of events may begin
at, but not prior to 7:00 a.m.
c. All unreserved areas remain open to the public at all times during park hours.
d. Events longer than one day will be considered in accordance with this Policy. The
City may require overnight security to be provided and paid for by the renter.
3. Scheduling
a. If the City establishes an annual application deadline, resident non-profit
organizations will receive preference for Special Event of City Center Plaza or the
Community Center outdoor complex use.
b. The City reserves the right to deny use of the special event areas based on turf
conditions and frequency of use.
4. Alcohol Beverages Sale and Consumption
a. The service or sale of alcohol is authorized in accordance with this Policy.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 30 of 33
• The California Alcoholic Beverage Control (ABC) requirements must
be followed.
• All groups selling alcoholic beverages must conform to all ABC rules
and regulations and must obtain any and all permits required by the
ABC.
• Servers must complete the ABC training.
• Copies of all ABC permits must be submitted to the City of Rohnert
Park for approval
b. Liquor Liability Insurance of no less than $1,000,000 is required for sale of alcohol.
The City may require certificates of insurance evidencing coverage, and
endorsements to policies to add the City as an additional insured. Coverage shall
be primary and non-contributory.
c. Alcoholic beverages must be served in clear plastic cups and/or plastic
flutes (no glass or polystyrene), or cups pre-approved by the Community
Services Department.
d. Use of commemorative glassware will be considered on a case-by-case
basis and must be specifically approved.
e. Advertisement (banner, flyers etc.) recognizing businesses that have
sponsored the provision of beverages to non-profit organizations for
Special Events shall be preapproved.
5. Security Guards
a. Renter may be required to provide security guards at an event.
b. In the event security guards are required, the renter shall use a valid
licensed security company. The renter must provide a copy of the security
contract thirty (30) days prior to the event.
c. Renter will pay the cost of security guards and/or police officers.
d. Security guards must be present at the event the entire time guests are
present.
e. Security guards must be in uniform and are responsible for patrolling both
the inside and outside of premises.
f. Overnight security may be required for multiple-day events.
6. Youth Event Chaperones
a. Adult chaperones are required for youth activities. A list of these
chaperones must be submitted to the Community Services Department at
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 31 of 33
least ten (10) working days prior to event. This list must include phone
numbers for all chaperones.
b. Security guards may be required at renter’s expense.
7. Vendors/Concessions
a. Food and Merchandise vendors must obtain a City of Rohnert Park vending
permit
b. Caterers and food vendors must have a Sonoma County Food Health Permit and
comply with County Health Department regulations. Sonoma County Department
of Health Services: website: www.sonoma-county.org/eh phone: 565-6531.
c. Food must be served in recyclable products (no polystyrene or glass containers).
d. Recycling of food and beverage containers is highly desirable.
e. Plywood, carpeting, “Astroturf” or other similar solid flooring material shall not
be used in tents or booths on City of Rohnert Park lawns. Vendors shall use turf
protection methods such as “Grid mat” or an equivalent open-holed plastic.
8. Amplified Sound
a. Amplified sound will be permitted by special permit only and shall cease by the
hour designated on the special event permit.
b. Use of amplified sound is subject to noise ordinance restrictions. Noise
Ordinance: Title 9, Article IV, Chapter 9.44.150 et seq.
9. Advertisement
a. Advertising, including banners and print media, acknowledging permitted non-
profit organizations and their sponsors may be placed in designated locations
during an approved event.
b. Renters are encouraged to discuss the proposed type, size and location of
advertising materials with City staff prior to submittal of an application.
c. The type, size and location of advertising materials shall be disclosed in the
application.
d. All advertising materials for the event are subject to review and approval by City
staff as part of the application process prior to the event.
e. Any non-approved forms of advertising are subject to removal by City staff.
10. Public Restrooms
a. Public restrooms at the Rohnert Park Library are not available for City Center
Plaza events.
b. Portalets may be required at the renter’s expense. If portable toilets are
required, they will be located at a location to be designated by the Community
Services department
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 32 of 33
11. Trash, Recycling and Compost
a. During an event, trash receptacles should be serviced as needed and liners
replaced.
b. If additional dumpsters are required, they should be positioned in an area
designated by the Community Services Department.
c. If additional trash receptacles are required user must also provide additional
recycling and compost receptacles. These may be obtained through the local
garbage service provider.
12. Animals
a. Dogs are prohibited in public parks and playground areas unless such dogs are
under physical restraint by a person capable of controlling the dog by means of a
leash. This provision shall not apply to any area specifically designated as a dog
park or off leash exercise area. (Municipal Code Section 6.14.030)
b. Dog owners are required to clean up after their dogs.
13. Use of Private Equipment
Use of private equipment such as shade structures, umbrellas, etc. must be approved
on a case by case basis.
14. Free Speech Activity
Event organizers should be prepared to accommodate individuals and/or groups that
wish to speak or express themselves freely in public. Users may need to rent and
designate an appropriate area to accommodate free speech activities. The City will
not be responsible for interference or inconvenience caused by free speech activity,
and fees are not refundable due to such activity. If significant free speech activity is
anticipated, the City of Rohnert Park Department of Public Safety may require
assignment of police officers to an event, and any costs shall be paid for by the event
organizer. Any property damage or cleanup costs incurred by the city shall be the
responsibility of the event organizer and may be deducted from the security deposit.
E. Recreation Facility Fee Schedule
All groups are categorized into two possible billing groups, Minor Event or Major Event.
These categories are determined by answering a number of qualifying questions on the
Special Event Application.
1. Minor Event
All or part of the damage deposit may be refunded based upon the condition of the
facility after the event. Notification of damage will take place within ten days after
the event and refunds will be issued 4-6 weeks after the event date.
2. Major Event
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
PARK/FACILITY USE AND
RESERVATION POLICY
8.01.005 ☒ RESO NO: 2025-012
☐ MINUTE ORDER
FEBRUARY 11,
2025
Page 33 of 33
All or part of the damage deposit may be refunded based upon the condition of the
facility after the event. Notification of damage will take place with twenty days after
the event and refunds will be issued 4-6 weeks after the event date.
3. Cancellation
Cancellation of your event less than sixty (60) days prior to your event will result in
the forfeit of your deposit. An administrative fee will be charged for any
cancellations prior to the sixty (60) day period. In either case all other rental fees
paid will be refunded in 4-6 weeks.
4. Change of Date
Renter may request to change the date of an event if the date is still available with
an administrative fee set by the Community Services Director, though any requests
for changing dates less than 60 days prior to your current date will be treated as a
cancellation for the purposes of this Policy.
5. Insurance
Insurance is required for all Large Special Event Rentals. See “Insurance” on page 4
for specific requirements.
APPENDIX
REVISION HISTORY:
ADOPTED – JUNE 25, 2019 BY RESOLUTION 2019-078
REVISED - DECEMBER 13, 2022 BY RESOLUTION 2022-114
REVISED – FEBRUARY 11, 2025 BY RESOLUTION 2025-012