Loading...
2025/03/11 City Council Resolution 2025-013 RESOLUTION NO. 2025-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING THE RECREATION FACILITY FEE USE POLICY TO INCLUDE FEES COLLECTED AT SUNRISE PARK AND SUPERSEDING RESOLUTION 2018-108 WHEREAS, on March 11, 2014, the City Council adopted Resolution 2014-027 establishing new facility use fees for the City's various facilities and parks for the purpose of funding facility costs, which fees became effective July 1, 2014; and WHEREAS, on June 14, 2016,the City Council approved Resolution 2016-54 adopting a Recreation Facility Fee Use Policy directing and guiding the permitted and restricted uses of the revenues generated from facility fees for use of certain City-owned facilities ("Fee Use Policy"); and WHEREAS,on July 24, 2018,the City Council adopted Resolution 2018-108 and thereby approved a 20 percent(20%) increase to the hourly rental rates for Burton Avenue Recreation Center, Community Center, Gold Ridge Recreation Center, and the Senior Center and amended the Fee Use Policy to indicate that increased revenue would be deposited into a fund dedicated to maintaining those specific facilities consistent with the Fee Use Policy requirements; and WHEREAS, on June 11, 2019, during a discussion on facility rental fees,the City Council directed staff to establish a special revenue fund for the Sunrise All-Weather Field; and WHEREAS, on June 25, 2019,the City Council adopted the Parks/Facilities Reservation and Use Policy Handbook but did not formally establish the Sunrise Park special revenue account or direct the permitted and restricted uses of that fund by resolution, although the account has been created and rental revenues for the Sunrise Park All-Weather Field have been deposited therein; and WHEREAS,the City Council desires to continue allocating Sunrise Park rental fees into this special revenue fund to ensure sustainable maintenance and replacement funding for the all- weather park field; and WHEREAS,the City Council seeks to amend the Fee Use Policy to incorporate the Sunrise Park Facility Fund and to direct and guide the permitted and restricted uses of that fund similar to the City's other facility funds. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert Park hereby amends the Recreation Facility Fee Use Policy to include the Sunrise Park Facility Fund, as set forth in Exhibit A attached hereto and incorporated herein by reference and supersedes Resolution 2018-108. DULY AND REGULARLY ADOPTED BY TH COUNCIL OF THE CITY OF ROHNERT PARK ON this 11th day of March, 202 CI 03 ^ ' I H RT PARK 6#" Giudice, Mayor ATTEST: 411111 Sylvia l .- '1- ,. , -iyClerk A ROVED AS TO FORM: e . e yon, ity Attorney Attachments: Exhibit A ADAMS: ELWARD: RODRIGUEZI , SANBORN: 14 {I GIUDIC P(1-- S: ( ) NOES: ( t9 ABSENT: ( i ) ABSTAIN: _,, ) Resolution 2025-013 Page 2 of 2 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE POLICY 8.01.001 ☒ RESO NO: 2025-013 ☐ MINUTE ORDER 3/11/2025 OAK #4912-0585-4494 v1 Page 1 of 3 0 TABLE OF CONTENTS 1. PURPOSE ........................................................................................................................................................................... 1 2. AUTHORITY ...................................................................................................................................................................... 1 3. DEFINITIONS ................................................................................................................................................................... 1 4. BACKGROUND ................................................................................................................................................................. 2 5. PROVISIONS ..................................................................................................................................................................... 2 1. PURPOSE The City of Rohnert Park has established the below policy to provide direction and clarity for allowable uses of the facility fees collected for use of the Callinan Sports and Fitness Center, the Spreckels Performing Arts Center, the Rohnert Park Community Center, the Burton Avenue Recreation Center, the Senior Center, the Gold Ridge Recreation Center Multi-Use Room and the Sunrise Park All-Weather Field (“Facility Fees”). 2. AUTHORITY All Facility Fee expenditures must be approved by the City Manager within his/her purchasing authority in accordance with the Purchasing Policy or by the City Council. 3. DEFINITIONS Facility – the building structure and all associated assets. Essential Equipment – includes, but is not limited to, facility equipment that must be in working order for day-to-day operations and enjoyment. Examples include exercise and theatre equipment including cardio and weight machines and theatre production equipment such as lighting, sound, and special effect systems. Non-Routine Maintenance and Supplies – includes, but is not limited to, major repairs, replacements, upgrades, and upkeep to integral components of the facility and the associated supplies. Examples include roof systems, air conditioning, lighting, flooring, and building exteriors. Routine Maintenance and Supplies – includes, but is not limited to, minor repairs and upkeep required to maintain the facility in operating order. Examples include janitorial services and cleaning supplies. City Employee Wages and Benefits– includes wages and benefits associated with employees of the City of Rohnert Park. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE POLICY 8.01.001 ☒ RESO NO: 2025-013 ☐ MINUTE ORDER 3/11/2025 OAK #4912-0585-4494 v1 Page 2 of 3 0 4. BACKGROUND On March 11, 2014, the City Council adopted Resolution 2014-027 establishing new facility use fees for the City’s various facilities and parks for the purpose of funding facility costs, which fees became effective July 1, 2014 (“Facility Use Fees”). On June 14, 2016, the City Council approved Resolution 2016-54 adopting a Recreation Facility Fee Use Policy directing and guiding the permitted and restricted uses of the revenues generated from facility fees for various City-owned recreational and cultural facilities. This policy directs how the revenues generated from these Facility Use Fees are accounted for and may be used. On July 24, 2018, the City Council adopted Resolution 2018-108 amending the Fee Use Policy and directed that the Facility Use Fees for the Burton Avenue Recreation Center, the Community Center, Gold Ridge Recreation Center, and Senior Center be deposited into a dedicated fund to be used consistent with the requirements for facility fees in the Fee Use Policy. On March 11, 2025, the City Council approved Resolution 2025-013 directing that all facility fees collected for use of the Sunrise Park All-Weather Field be deposited into a special revenue fund for that facility to be expended consistent with this policy. 5. PROVISIONS Requirements – Except as further limited below, Facility Use Fees shall be expended for either Non-Routine Maintenance and Supplies or Essential Equipment and the implementation costs associated therewith. Exclusions - Facility Use Fees shall not be expended for Routine Maintenance and Supplies or City Employee Wages and Benefits. Prioritization - Urgent facility needs shall be given highest priority; essential equipment replacement and enhancements shall be prioritized upon financial leverage (such as a match for a grant); other factors for prioritization include revenue enhancement potential and customer feedback Fund Management - Facility Use Fees for the Sports Center and the Spreckels Performing Arts Center shall be expended on the facility where the Facility Use Fee revenue is earned. Facility Fees earned through the rental of the Rohnert Park Community Center, the Burton Avenue Recreation Center, the Senior Center and the Gold Ridge Recreation CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE POLICY 8.01.001 ☒ RESO NO: 2025-013 ☐ MINUTE ORDER 3/11/2025 OAK #4912-0585-4494 v1 Page 3 of 3 0 Center Multi-Use Room shall be spent only to benefit those facilities. Expenditures shall be made from cash balances and not from projected future earnings. Facility Use Fees collected from the Sunrise Park All-Weather Field rentals shall be expended only for the non-routine maintenance for and replacement of the Sunrise Park all-weather soccer and softball fields. Other improvement and amenity needs at Sunrise Park are not eligible for funds expended from the Sunrise Park Facility Fee fund. REVISION HISTORY: ADOPTED 6/14/16 REVISED 7/24/18 REVISED 3/11/25