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2025/03/11 City Council Agenda Packet,-p HN ERT Pq Rk 19 "'~ sz "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " �AL1 FO Rl31 P� ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, March 11, 2025 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all a -mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi -year broad goals (listed below in no particular order): 1. Long Term Financial Sustainability 3. Planning and Infrastructure 2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross -departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to/connect to stay connected and informed. 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Adams Elward Rodriguez Sanborn Giudice� 2. READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS 4.A Recognition to Councilmember Samantha Rodriguez as "Woman of the Year for District 12" 4.13 Mayor's Proclamation: Proclaiming March 2025 as Women's History Month in the City of Rohnert Park Item 4.13. 4.0 Presentation from Sonoma Water (SCWA) Re: Fiscal Year 2025/2026 Proposed Water Transmission System Budget and Rates Item 4.C. Presentation 5. DEPARTMENT HEAD BRIEFINGS 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 6.A Item 6.A. Supplemental Item 6.A. Supplemental 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Adams Elward Rodriguez Sanborn Giudice� TA Acceptance of Reports from Finance Department (This is not a project under California Environmental Quality Act (CEQA)) Item 7.A.1 City Bills/Demands for Payment dated February 11, 2025 through February 24, 2025 Item 7.A.2 Successor Agency- Monthly Cash Report for January, 2025 Item 7.A.3 City Monthly Cash Report for January, 2025 7.13 Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting February 25, 2025 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.13. TC Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This is not a project under California Environmental Quality Act (CEQA)) Item 7.C. 7.1) Receive and File the Complete Streets Annual Report for 2025 in accordance with City's Complete Streets Policy Adopted by Resolution 2012-111 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.D. TE Adopt Resolution 2025-013 Approving Amendments to the Recreation Facility Fee Use Policy (Policy Number 8.01.001) to Establish a Special Revenue Fund for Fees Collected at Sunrise Park and Superseding Council Resolution 2018-108 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.E. 7.F Adopt Resolution 2025-014 Authorizing the City Manager to Enter Into and Execute an Agreement Between the County of Sonoma and the City of Rohnert Park for Mobile Crisis Response Program Funding in the Amount of $921,028 for the Term of July 1, 2024 to June 30, 2025 (This is not a project under California Environmental Quality Act (CEQA)) Item 71. 7.G Adopt Resolution 2025-015 Authorizing and Approving the Director of Finance to Amend the Fiscal Year 2024-25 Budget within the following accounts: General Fund, General Fund Infrastructure Funding, Special Revenue Funds, Internal Service Funds, Enterprise Funds, and Successor Agency (Not a Project under the California Environmental Quality Act (CEQA)) Item 7.G. 7.H By Minute Order, Approve Urban 37 Inc. Amendment No. 1 to Task Order 2024-02 for Building Staff Augmentation Services for an additional amount not -to -exceed $105,000; Amendment No. 1 to Task Order 2024-04 for Planning Staff Augmentation Services for an additional amount not to exceed $39,000 for non cost recovery staff time and amendment to Task Order 2024-05 for an additional amount of $10,000 in cost recovery staff time (Not a Project under the California Environmental Quality Act (CEQA)) Item 7.H. 7.I By Minute Order, Approve Sonoma County Regional Libraries Request to install a Peanuts Statue in the Courtyard at 6250 Lynde Conde Way and Authorize the City Manager to Execute all documents Necessary to Effectuate the Installation (This project is exempt from the California Environmental Quality Act (CEQA)) Item 7.I. 8. REGULAR ITEMS 8.A Consider Approval of Sonoma-Marin Area Rail Transit (SMART) Request to use Council Chambers on March 19, 2025 According to City Council Protocols Section Section XIII.E. (This is not a project under California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comment C. Council Discussion/Direction Item 8.A. Staff Report and Attachments 8.13 Discussion and Necessary Action Regarding Letter Related Sonoma State University (SSU) Budget Cuts (This is not a project under California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Council Discussion/Direction Item 8.13. Staff Report and Attachments 8.0 Consider At -Large Nomination and Appointment of Mark Nelson to serve on the City's Building Appeals Board a Term expiring December 31, 2028 (This is not a project under California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comment C. Council Discussion/Motion/Vote Item 8.C. Staff Report and Attachments 8.1) Public Hearing: Conduct a Public Hearing and Consider Adopting the City of Rohnert Park Active Transportation Plan (Exempt from the California Environmental Quality Act (CEQA) Pursuant Section 21080.20 of the Public Resource Code) A. Staff Report B. Conduct Public Hearing C. Council Motion/Vote to Adopt Resolution 2025-016 Adopting the Rohnert Park Active Transportation Plan and Finding that the Project is Exempt from the California Environmental Quality Act (CEQA)Pursuant Section 21080.20 of the Public Resource Code (Adams Elward Rodriguez Sanborn Giudice) Item 8.D. Staff Report and Attachments 9. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments: 1. Adams 2. Elward 1. Homeless Coalition Board (2/26) 2. Sonoma Clean Power Authority Board of Directors Meeting (3/6) 3. Rodriguez 4. Sanborn 1. Water Advisory Committee (WAC) to Sonoma Water (3/3) 5. Giudice 1. Golden Gate Bridge, Highway & Transportation District Building and Operating Committee, Finance -Auditing Committee & Governmental Affairs and Public Information Committee (2/27) 2. Golden Gate Bridge, Highway & Transportation District Board of Directors Meeting (2/28) 3. Sonoma County Transportation Authority/Sonoma County Regional Climate Protection Authority Board of Directors (3/10) 6. Reports Under Government Code Section 53232.3(d): o North Bay Business Journal Economic Outlook Summit 2025 (2/27) o Chamber of Commerce Noon Times (3/5) 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of items already agendized. 12. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 13. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human resources/a d a and accessibility resources . CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on March 6, 2025, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 6th day of March, 2025 at Rohnert Park, California. Sylvia Lopez Cuevas Office of the City Clerk ,ZO}INERT PAJ?, r. Item 4.13. J V2 CALI POKWI' t ,VrocCamatiott THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Proclaims MARCH 2O25 AS WOMEN' S HISTORY MONTH IN THE CITY OF ROHNERT PARK V b e r e a o, women have always played a critical role in shaping the economic, cultural, and social fabric of our society through their participation in the labor force, working both inside and outside the home, in leadership positions, and through creative inspiration; and Wbereag, Women's History Month provides an opportunity for schools and communities to expand and enhance what our children and our community know about women's roles in history and their contributions to the development of this nation; and V b e r e a o, the story of American women is the story of women of all ages, races, and cultural backgrounds who led campaigns for equality and civil rights, advanced professional and educational opportunities, founded entirely new enterprises, and contributed significantly to the arts, sciences, and humanistic causes; and V b e r e a 0, women from every background have long realized that an uneven playing field will never bring equality or justice, and we all need to eliminate bias and discrimination entirely for our lives and institutions; and Vberea!5, the 2025 theme for Women's History Month is "Moving forward together! Women Educating and Inspiring Generations", which celebrates the collective strength and influence of women who have dedicated their lives to education, mentorship, and leadership; and Vberea!g, Women's History Month is both a call to acknowledge outstanding women we know by name and to pay homage to the dedication of nameless women who contributed to our nation. -0oW, Tberefare, I, Gerard Giudice, on behalf of the City Council, in recognition of the significant role played by women, whose courage and vision inspire hope for today's women to make tomorrow's history, proclaim the month of March 2025 as Women's History Month in the City of Rohnert Park. IDu[p au Regutar [p Vrot[aimeb this IIth day of March 2025. CITY OF ROHNERT PARK Gerard Giudice, MAYOR IN $()NOMA C()UMTY Sonoma 1 , Water Clean. Reliable. Essential. Every day. FY 2025-2026 Proposed Budget and Rates Water Transmission System Lynne Rosselli FINANCIAL SERVICES DIVISION MANAGER Lynne. Rosselli@scwa.ca.gov Jake Spaulding FINANCE MANAGER Jake.Spaulding@scwa.ca.gov Q ©Q (M sonomawater.org LM L * PERSONAL COMMENTS OF PRESENTING AGENCY * f j j vnNosOR Legend Production Well r ■ Russian River Collector Tank Russian River Watershed .. _. SAN TA ROSA #1!i'�. � �f •�F' fir' SANTA ROSA PLAI N �. � r } r r • Y� SEBASTOPOL �+ • t L r 1 r ROHNERT + PARK # f OTATI ! _ PETALUMA r i ` *e ; r rl '4 _ n r r � fr e SONOMA r Q G * PERSONAL COMMENTS OF PRESENTING AGENCY * PERSONAL COMMENTS OF PRESENTING AGENCY * Transparent and collaborative process to bring rates to Board of Directors by end of April Technical Water Contractor Water Advisory Boards & Advisory Committee Councils Committee (Jan -March) (March) (April) Sonoma Water Board of Directors (April) AL Urj� CITYpA a 04 so (i City of Santa Rosa 18 5 S � �LNDED `ary1P 9LIFOR� RO}iNRRT Pggk t Z TOWN OF A WINDSOR 19 62 NORTH MARIN 9pFq DIStQ`` WATER DISTRICT �q��F * PERSONAL COMMENTS OF PRESENTING AGENCY CITY Of COTATI _63- Budget includes multiple water transmission system activities and funds • Operations and Maintenance • Four Subfunds • Five Capital Funds • Debt Service Funds c� r * PERSONAL COMMENTS OF PRESENTING AGENCY * Asset Condition Assessment • majority of facilities are now 45-65 years old • 40% of our infrastructure assets currently have only 10 — 20% of their useful life remaining * PERSONAL COMMENTS OF P • Consequencefailure is high x c1�3 � a�a }moo. e �Ae <�✓e' U!{ '! &iuS'�! e - '�'°.~4�R K..C� YMY eq'•m`T6 a93 W?3.7t �Pl�tf+N �`�;' �.�•' K� a }r ��t * PERSONAL COMMENTS OF PRESENTING AGENCY * Highlights of Sonoma Water and Water Contractor Achievements and Collaborations Santa Rosa Plain Wells • Regional Water Supply Resiliency • Hazard Mitigation Projects • Sonoma-Marin Saving Water Partnership — Drought Resiliency • Water Education Program • Dry Creek Habitat Enhancement Highlights of Programs Funded from Other Sources • Forecast Informed Reservoir Operations • Advanced Quantitative Precipitation Information Systems • Quagga and Zebra Mussels * PERSONAL COMMENTS OF PRESENTING AGENCY $8.31 million budgeted for hazard mitigation projects to reduce risks Ely BPS Flood Control & Electrical Upgrade River Diversion Structure (RDS) Upgrade Project Santa Rosa Creek Crossing Seismic Retrofit of Storage Tanks Wilfred Booster Station * p�Qcnnioi COMMENTS OF PRESENTING AGENCY * $9.97 million budgeted for other capital projects to increase resiliency Kawana-Ralphine SBS Pipeline Mirabel Collector Wells Pump Hoist Upgrades Mirabel/Wohler Storage Building Occidental Road and Sebastopol Road Wells Ralphine Tanks Flow Thru Conversion Todd Rd Well Discharge Connection Warm Springs Dam Hydropower Retrofit Water Treatment System Modernization Phase 1 Water Treatment System Modernization Phase 3 Total FY25-26 Capital Budget _ including Hazard Mitigation Projects: $18.28M * PERSONAL COMMENTS OF PRESENTING AGENCY * $45.87 million budgeted for operations and maintenance to protect, improve and maintain system reliability Projects Aqueduct Cathodic Protection Pump 9 Replacement Emergency Inventory Procurement SCADA Improvements Tank Recoats & Tank Maintenance Programs Studies Arc Flash Studies Asset Management Plan Cathodic Protection Assessment Regional Water Supply Resiliency Implementation Transmission System Master Plan, Modeling & Condition Assessments Programs * PERSONAL COMMENTS OF PRESENTING AGENCY $8.80 million for Biological Opinion, Water Supply Planning and Water Conservation IS YOU N [= � k ofmAte] ffl t Visit us online to enter your toilet test results and be entered to win a $25 gift card. REQUEST FREE DYE TABS "" SAVING WAFER SavingWaterPafftne rsh ip.org c allenge * PERSONAL COMMENTS OF PRESENTING AGENCY * Expenditures compared to FY 24-25 Operations and Maintenance $45.41 $45.87 $.46 Capital Projects $15.66 $18.28 $2.62 BO Compliance, Water Supply Planning, Water Conservation $7.53 $8.80 $1.27 Debt Service $5.83 $9.07 $3.25 Totals $74.43 $82.02 $7.60 Grants, Use of Fund Balance, $18.13 $21.22 $3.09 and Bond Proceeds * PERSONAL COMMENTS OF PRESENTING AGENCY FY 25-26 Budgeted Expenditures Debt Service $9.07 Million, 11% BO Compliance, Water Supply Planning, Watei Conservation $8.80 Million, 11 % r� Operations and Maintenance $45.87 Million, 56% Capital Projects $18.28 Million, 22% * PERSONAL COMMENTS OF PRESENTING AGENCY * Example of how rates are calculated TWater Sold: Restructured Agreement requires use of the Lesser of: * PERSONAL COMMENTS OF PRESENTING AGENCY * Deliveries and Rates Due to the prescribed fully volumetric rate, budgeted deliveries have a significant impact on rate increases. 3-Year Annual Ave (FY25/26 Budget) 421407 8. 68 % 10.76 % 7. 60 % 500 AF of deliveries = -V 1.3% change to rate increase * PERSONAL COMMENTS OF PRESENTING AGENCY * Steps taken to reduce budget and rate Deferred or reduced budget year non -routine maintenance projects by $11.31 million Deferred budget year capital projects by $5.37 million and $87.93 million in capital costs originally scheduled for FY26/27 and FY27/28. Use of grants, bond proceeds, and fund balance = $21.34 million Result: Rate increase dropped from over 40 % to: SIR AQ-8.68% Pet AQ — 10.76 Son AQ - 7.60% Total cost per gallon is $0.004 * PERSONAL COMMENTS OF PRESENTING AGENCY * Proposed Rates for FY 25-26 Deliveries (Acre -Feet) 421407 O&M $1,029.16 $1,029.16 $1,029.16 Water Management Planning $4.57 $4.57 $4.57 Watershed Planning & Restoration $45.71 $45.71 $45.71 Recycled Water and Local Supply $0.14 $0.14 $0.14 Water Conservation $63.83 $63.83 $63.83 Total O&M $1,143.41 $1,143.41 $1,143.41 Storage & Common Bond/Loan Charges $246.45 $246.45 $246.45 Petaluma Aqueduct Bond/Loan Charge $15.66 Sonoma Aqueduct Bond/Loan Charge $144.56 Prime Contractors $1,389.86 $1,405.52 $1,534.42 Discretionary Charges Capital Charges - to build fund balance for $11.00 $10.00 $34.90 future projects Prime Contractors $11.00 $10.00 $34.90 Total Prime Contractors $1,400.86 $1,415.52 $1,569.32 Total Overall Increase: 8.68% 10.76% 7.60% Long Range Financial Plan Example Petaluma Aqueduct Rate Scenario 2,400 2,300 }, 2,200 0 2,100 ILL 2,000 i v 1,900 Q 1,800 L ( 1,700 aD 1,600 1,500 1,400 Estimated Rate per Acre -Foot Estimated Rate Increase Fiscal Year 2027 2028 2029 2030 2031 1,555 1,719 1,902 2,103 2,326 10.6% 10.6% 10.6% 10.6% 10.6% • Assumes Water Demand Growth of 1 % based on FY 2025 Budgeted Deliveries of 42,407 AF. Petaluma AQ Deliveries: 10,000 AF to 10,280 AF (Not including NMWD and MMWD). Higher Deliveries would reduce rates. • Estimated 5% growth in O&M Expenses and 4% growth in capital project costs. r� • Estimated FY 2028-2029 Financing: $114.5 Million. * PERSONAL COMMENTS OF PRESENTING AGENCY EMIL- 2025 wholesale water rates per Acre -Foot $z aoa $2,200 $2,000 $1,800 $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 Sonoma County Water Agency Zone 7 Water Valley Water Agency San Francisco Public Utilities Commission Contra Costa Water District * PERSONAL COMMENTS OF PRESENTING AGENCY * Next steps • Technical Advisory Committee Vote — March 3 • Water Advisory Committee Vote — April 7 • Adoption by Sonoma Water's Board — April zz * p�Qcnnioi COMMENTS OF PRESENTING AGENCY Sonoma Water Videos Investing in our infrastructure Avaiable in English and Spanish at www.youtube.com/@sonomawater/videos Value of water: A brief video on the value of our water su We are Sonoma Water: Where vour water comes from Water storage tank maintenance: A brief video on how we are workiniz to kee our water storage facilities upgraded, reliable for today and future generations Maintaining the Sonoma booster station: Keeping the drinking water flowing to Sonoma. Vallev of the Moon Water District one booster station at a time! Aqueduct corrosion protection program: A brief video on work to combat corrosion in our aqueduct Russian River Aqueduct Crossing: Ensuring safe delivery of drinking water r� Dry Creek habitat restoration: Protecting our natural pipeline, habitat * PERSONAL COMMENTS OF PRESENTING AGENCY Sonoma � Water Lynne Rosselli Financial Services Division Manager Lynne. Rosselli@scwa.ca.gov Jake Spaulding Finance Manager Jake.Spaulding@scwa.ca.gov © © (D sonomawater.org * PERSONAL COMMENTS OF PRESENTING AGENCY * From: - To: Public Comment Cc: theanimalshelter(nbsonoma-county.org; CityClerk Subject: Public Comments Date: Monday, March 10, 2025 11:19:17 AM EXTERNAL EMAIL Dear Mayor and City Council Members, I am writing to formally report serious violations of Rohnert Park Municipal Code § 6.06.170 by Jones Rabbit Farm, located at 140 Millbrae Ave. It has come to my attention that the farm is unlawfully operating without visibly displaying a valid business license as required by municipal law. Additionally, there is compelling evidence that the farm is keeping an excessive number of rabbits on its premises, far exceeding the limits permitted within city limits under Rohnert Park's animal -keeping regulations. Violation of License Display Requirements (§ 6.06.170) Municipal Code § 6.06.170 mandates that all businesses "display [their] license in a conspicuous place." Multiple visits to Jones Rabbit Farm confirm that no such license is visibly posted. This lack of transparency raises concerns about the legality of their operations and compliance with other municipal standards. Violation of Animal Quantity Restrictions (§ 6.02.070) Rohnert Park's municipal code strictly limits the number of animals permitted on residential or commercial properties within city limits, which states commercial and/or hobby kennels can not have more than 20 rabbits. Based on firsthand observations and community reports, Jones Rabbit Farm is housing dozens (if not hundreds) of rabbits in cramped conditions. This overcrowding not only violates local animal welfare laws but also poses risks to public health, including unsanitary waste management and zoonotic disease transmission. Demand for Immediate Action I urge the City Council to: Investigate Jones Rabbit Fann's compliance with § 6.06.170 and animal quantity limits. Inspect the premises for license validity, compliance with zoning for livestock, animal living conditions, and total rabbit population. Enforce penalties if violations are confirmed, including fines, license revocation, or mandated reduction of animals to lawful levels. Community Concerns Residents have reported concerns about animal welfare at this facility. Allowing such operations to flout municipal codes undermines the quality of life in our community and sets a dangerous precedent for irresponsible commercial activity within Rohnert Park. Rohnert Park's municipal codes exist to protect both residents and animals. Failure to enforce these laws erodes public trust and jeopardizes our community's health and safety. I request a written response detailing the Council's plan to address this issue promptly. Thank you for your attention to this urgent matter. Sincerely, Oscar Erik Allen, LVN Item W CITY BILLS/DEMANDS FOR PAYMENT March 11, 2025 Check Number: 600013400 - 600013616 Dated: February 11, 2025 -February 24, 2025 2,324,043.03 TOTAL $2.324,043.03 pwsuT pw •tr�vss�s CITY BILLS DEMANDS FOR PAYMENT DATED FEBRUARY 112025 THROUGH FEBRUARY 24 2025 CHECK NUMBER 600013400 600013400 600013400 600013400 600013400 600013401 600013401 600013402 600013403 600013404 600013404 600013405 600013405 600013406 600013406 600013406 600013407 600013408 600013409 600013410 600013411 600013411 600013411 600013411 600013411 600013411 600013412 600013413 600013414 600013415 600013416 600013417 600013417 CHECK DATE VENDOR NAME 02/11/2025 ACCESS CIG LLC 02/11/202S ACCESS CIG LLC 02/11/2025 ACCESS CIG LLC 02/11/2025 ACCESS CIG LLC 02/11/2025 ACCESS CIG LLC 02/11/2025 ALPHA CM INC 02/11/2025 ALPHA CM INC 02/11/202S BARTLEY PUMP PM LLC 02/11/202S BURKE WILLIAMS & SORENSEN LLP 02/11/2025 CAPTIONS UNLIMITED OF NEVADA INC 02/11/2025 CAPTIONS UNLIMITED OF NEVADA INC 02/11/2025 CELLCO PARTNERSHIP 02/11/2025 CELLCO PARTNERSHIP 02/11/2025 ADB ENTERPRISE LLC 02/11/2025 ADB ENTERPRISE LLC 02/11/2025 ADB ENTERPRISE LLC 02/11/2025 CLUBCAREINC 02/11/2025 COASTLAND CIVIL ENGINEERING INC 02/11/2025 COMPLETE WELDERS SUPPLY 02/11/2025 CYRACOM INTERNATIONAL INC 02/11/2025 DAIOHS USA INC 02/11/2025 DAIOHS USA INC 02/11/2025 DAIOHS USA INC 02/11/2025 DAIOHS USA INC 02/11/2025 DAIOHS USA INC 02/11/2025 DAIOHS USA INC 02/11/2025 DAVEY RESOURCE GROUP INC 02/11/2025 DONNIE FRANK 02/11/2025 FASTENAL 02/11/202S FILEONQ INC 02/11/202S GARTON TRACTOR 02/11/2025 GHD INC 02/11/2025 GHD INC FUND General Fund General Fund General Fund General Fund General Fund CIP Sewer CIP Water Water Utility Fund Water Utility Fund General Fund General Fund Water Utility Fund Recycled Water Utility Fund General Fund General Fund General Fund Sports Ctr Capitl Faciliy Rsry CIP Water General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Measure M Parks CIP Government CIP Government ACCOUNT Contract -Outside Services Contract -Outside Services Contract -Outside Services Contract -Outside Services Contract -Outside Services Capital Projects Capital Projects Contract -Outside Services Professional Legal Fees Contract -Outside Services Contract -Outside Services Communication -Phone Contract -Outside Services Contract -Outside Services Contract -Outside Services Contract -Outside Services Repair & Maintenance Capital Projects Other Exp-First Aid Supplies Contract -Outside Services SpcDptExp SpcDptExp SpcDptExp SpcDptExp SpcDptExp SpcDptExp Contract -Outside Services Contract -Outside Services SpcDptExp SpcDptExp Capital Asset -Equipment Capital Projects Capital Projects AMOUNT 12.03 63.29 9.49 12.03 29.74 17,914.39 9,859.86 343.21 4,959.76 540.00 120.00 154.45 37.99 775.00 50.D0 775.00 104.58 287.50 223.33 69.55 14.63 50.00 11.55 235.36 14.63 36.18 6,518.00 2,500.00 245.78 220.00 28,412.91 2,186.00 12,028.01 Page 1 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013418 02/11/2025 GREEN VALLEY CONSULTING ENGINEERS CIP Government Capital Projects 2,135.00 600013419 02/11/2025 HILDEBRAND CONSULTING LLC Water Utility Fund Contract -Outside Services 12,000.00 600013420 02/11/2025 HILL'S PET NUTRITION SALES INC General Fund Other Exp-Food-Animal Shelter 431.05 600013421 02/11/2025 MARK PIPPIN General Fund SpcDptExp 521.22 600013422 02/11/2025 KIMLEY HORN AND ASSOCIATES INC CIP Government Capital Projects 880.00 600013422 02/11/2025 KIMLEY HORN AND ASSOCIATES INC CIP Government Capital Projects 10,059.93 600013423 02/11/2025 KOEFRAN INDUSTRIES General Fund Community Outreach -AS League 430.50 600013424 02/11/2025 MINTIER HARNISH CIP Government Non -Capital Projects 1,476.25 600013425 02/11/2025 NORTHGATES IN MOTION INC Non Capital Projects Govt Non -Capital Projects 51,600.00 600013425 02/11/2025 NORTHGATES IN MOTION INC Non Capital Projects Govt Non -Capital Projects 4,048.00 600013426 02/11/2025 OFFICE DEPOT General Fund Office Expense 591.43 600013426 02/11/2025 OFFICE DEPOT General Fund Office Expense 17.03 600013426 02/11/2025 OFFICE DEPOT General Fund Office Expense 61.47 600013427 02/11/2025 OGLETREE'S INC Water Utility Fund Contract -Outside Services 4,330.00 600013428 02/11/2025 MONICA PADILLA General Fund Office Expense 62.35 600013429 02/11/2025 KEN KEELING General Fund Deposits -Animal Shelter 95.00 600013430 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab.-Bldg Std-SB 2.00 600013430 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 212.00 600013431 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab: Bldg Std-SB 1.00 600013431 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 474.30 600013432 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab.-Bldg Std-SB 2.00 600013432 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 364.50 600013433 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab: Bldg Std-5B 2.00 600013433 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 680.40 600013434 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab.-Bldg Std-SB 1.00 600013434 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 540.00 600013435 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab: Bldg Std-SB 1.00 600013435 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 504.90 600013436 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab: Bldg Std-SB 2.00 600013436 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 504.90 600013437 02/11/2025 Bright Planet Solar General Fund Othr Accrued Liab.-Bldg Std-SB 2.00 600013437 02/11/2025 Bright Planet Solar General Fund Fee -Building Inspection 366.30 600013438 02/11/2025 Evenich Construction Inc General Fund Fee -Building Inspection 1,094.00 600013439 02/11/2025 Freedom Forever LLC General Fund Othr Accrued Liab: Bldg Std-SB 1.00 600013439 02/11/2025 Freedom Forever LLC General Fund Fee -Building Inspection 660.60 600013440 02/11/2025 Isavel Barocio General Fund Othr Accrued Liab: PrkRec Rfnd 800.00 600013441 02/11/2025 Marcos Castro Rohnert Park Foundation Concessions Non -Taxable 16.00 600013442 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 17,295.02 600013442 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 196.27 600013442 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Debt -Principal 5,456.87 Page 2 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013443 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 8,251.38 600013443 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 6,552.42 600013443 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 9,935.90 600013444 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,220.19 600013444 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 453.17 600013444 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,721.29 600013444 02/11/202S PACIFIC GAS & ELECTRIC General Fund Utility -Electric 14,243.36 600013444 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 2,996.92 600013444 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Debt -Principal 3,505.36 600013445 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 2,735.78 600013445 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 2,818.70 600013445 02/11/2025 PACIFIC GAS & ELECTRIC Sewer Utility Fund Utility -Electric 17,067.30 600013445 02/11/2025 PACIFIC GAS & ELECTRIC Water Utility Fund Utility -Electric 47,761.20 600013446 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 6,115.21 600013447 02/11/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 76.74 600013448 02/11/2025 CHRISTOPHER AUSTIN General Fund Contract -Outside Services 1,450.00 600013449 02/11/2025 BOTTLING GROUP LLC General Fund Other Exp-Concessions 742.35 600013449 02/11/2025 BOTTLING GROUP LLC General Fund Other Exp-Concessions 434.85 600013450 02/11/2025 ROBERT HALF INTERNATIONAL INC General Fund Contract Services - Staffing 2,136.80 600013450 02/11/2025 ROBERT HALF INTERNATIONAL INC Sewer Utility Fund Contract Services - Staffing 917.80 600013450 02/11/2025 ROBERT HALF INTERNATIONAL INC Water Utility Fund Contract Services - Staffing 917.80 600013451 02/11/2025 RYAN PROCESS INC General Fund Othr Accrued Liab.-Sales Tax (5.81) 600013451 02/11/2025 RYAN PROCESS INC Water Utility Fund Repair & Maintenance 5.81 600013451 02/11/2025 RYAN PROCESS INC Water Utility Fund Repair & Maintenance 1,292.79 600013452 02/11/2025 SONOMA COUNTY WATER AGENCY Water Utility Fund Water Purchase 242,077.32 600013453 02/11/2025 TERRY SIMPSON General Fund Recruitment 1,918.07 600013454 02/11/2025 US BANK General Fund Othr Accrued Liab-P Card 10,890.82 600013455 02/11/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing 61.25 600013456 02/13/2025 ACCESS CIG LLC General Fund Contract -Outside Services 189.87 600013457 02/13/2025 AMERICAN STORAGE LLC General Fund SpcDptExp 150.00 600013458 02/13/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 471.40 600013459 02/13/2025 HAROLD A. STEUBER INC General Fund SpcDptExp 8.00 600013459 02/13/2025 HAROLD A. STEUBER INC General Fund SpcDptExp 8.00 600013459 02/13/2025 HAROLD A. STEUBER INC General Fund SpcDptExp 35.32 600013459 02/13/2025 HAROLD A. STEUBER INC General Fund SpcDptExp 8.00 600013460 02/13/2025 BACKFLOW SOLUTIONS INC Water Utility Fund Contract -Outside Services 1,295.00 600013461 02/13/2025 BARBARA LEACH D.V.M. General Fund Contract -Outside Services 2,740.00 600013461 02/13/2025 BARBARA LEACH D.V.M. Spay and Neuter Fund Contract -Outside Services 1,640.00 600013462 02/13/2025 BAY AREA AIR QUALITY MANAGEMENT Fleet Services ISF License & Permit 1,139.00 600013463 02/13/2025 BECK COMMUNICATIONS INC Information Technology ISF Contract -Outside Services 650.00 Page 3 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013464 02/13/2025 CALMAT CO General Fund SpcDptExp 224.53 600013464 02/13/2025 CALMAT CO Water Utility Fund Other Exp-Repair System 426.97 600013465 02/13/2025 COMPLETE WELDERS SUPPLY General Fund Other Exp-First Aid Supplies 90.82 600013465 02/13/2025 COMPLETE WELDERS SUPPLY Spay and Neuter Fund Special Dept Expense 26.74 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 90.07 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 19.63 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 342.17 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 318.63 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 24.67 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 512.91 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 399.78 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 33.90 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 245.07 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 1,002.98 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Special Dept Expense 198.48 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Special Dept Expense 53.45 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Special Dept Expense 93.49 600013466 02/13/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Spay and Neuter Fund Special Dept Expense 364.42 600013467 02/13/2025 CRITICAL REACH INC General Fund Software Lic. & Sbscrptn Maint 1,075.D0 600013468 02/13/2025 DELL FINANCIAL SERVICES LLC Information Technology ISF Lease -Equipment 8,048.25 600013469 02/13/2025 FAS TRAK VIOLATION PROCESSING DEPARTMENT General Fund Meeting Expense 8.00 600013470 02/13/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund SpcDptExp 287.85 600013470 02/13/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund SpcDptExp 97.28 600013470 02/13/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund SpcDptExp 115.11 600013470 02/13/2025 FRIEDMAN'S HOME IMPROVEMENT Sewer Utility Fund Equipment, Small Office & Tool 13.43 600013471 02/13/2025 GHILOTTI CONSTRUCTION CO Sewer Utility Fund Contract -Outside Services 104,340.51 600013472 02/13/2025 GRAINGER INC General Fund Equipment, Small Office & Tool 350.96 600013472 02/13/2025 GRAINGER INC General Fund SpcDptExp 148.94 600013472 02/13/2025 GRAINGER INC General Fund SpcDptExp 39.99 600013472 02/13/2025 GRAINGER INC Water Utility Fund Equipment, Small Office & Tool 247.55 600013473 02/13/2025 HILL'S PET NUTRITION SALES INC General Fund Community Outreach -AS League 419.65 600013473 02/13/2025 HILL'S PET NUTRITION SALES INC General Fund Other Exp-Food-Animal Shelter 180.69 600013474 02/13/2025 JAKE WATERMAN General Fund Contract Services -Instructors 3,096.80 600013475 02/13/2025 KOEFRAN INDUSTRIES General Fund Community Outreach -AS League 115.00 600013475 02/13/2025 KOEFRAN INDUSTRIES General Fund Community Outreach -AS League 265.00 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 576.87 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 809.03 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 1,281.34 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 819.55 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 932.83 Page 4 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 132.00 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 378.46 600013476 02/13/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 468.19 600013477 02/13/2025 OCCU-MED LTD General Fund Recruitment 277.20 600013478 02/13/2025 JUSTIN WAX General Fund Travel and Training 62.15 600013479 02/13/2025 TERESA ZWILLINGER Sewer Utility Fund SpcDptExp 47.88 600013480 02/13/2025 AYELET ARBEL Water Utility Fund AR-UB Residential 38.15 600013481 02/13/2025 CARONE AND COMPANY INC Water Utility Fund AR-UB-Fire Hydrant 2,286.16 600013482 02/13/2025 Chelsea Kilat General Fund Othr Accrued Liab.-PrkRec Rfnd 184.38 600013483 02/13/2025 CHRISTINA HOOD Water Utility Fund AR-UB Residential 8.46 600013484 02/13/2025 Elia Ortiz Water Utility Fund AR-UB Residential 46.09 600013485 02/13/2025 Eugene Reiss Water Utility Fund AR-UB Residential 157.26 600013486 02/13/2025 Huiyi Chen Water Utility Fund AR-UB Residential 59.29 600013487 02/13/2025 MARY ANN WOODWARD Water Utility Fund AR-UB Residential 31.28 600013488 02/13/2025 MIKE FOSTER Water Utility Fund AR-UB Residential 9.45 600013489 02/13/2025 MIRIAM SCHOLTE Water Utility Fund AR-UB Residential 24.79 600013490 02/13/2025 Nathan T Zander Water Utility Fund AR-UB Residential 87.83 600013491 02/13/2025 Peter M Eliopoulos Water Utility Fund AR-UB Residential 71.58 600013492 02/13/2025 RIVERA GROUP Water Utility Fund AR-UB Residential 43.02 600013493 02/13/2025 Robert E. Moyer Water Utility Fund AR-UB Residential 11.16 600013494 02/13/2025 Rodney N MacDonald Water Utility Fund AR-UB Residential 1.63 600013495 02/13/2025 Ryan Davis Water Utility Fund AR-UB Residential 25.67 600013496 02/13/2025 Sonoma County Fire Chief's Association General Fund Dues & Subscriptions 250.00 600013497 02/13/2025 PACIFIC TECHNOLOGY CCTV INC General Fund Equipment, Small Office & Tool 3,936.88 600013497 02/13/2025 PACIFIC TECHNOLOGY CCTV INC Information Technology ISF Equipment, Small Office & Tool 3,217.61 600013497 02/13/2025 PACIFIC TECHNOLOGY CCTV INC Information Technology ISF Equipment, Small Office & Tool 458.57 600013498 02/13/2025 REDWOOD LOCK INC General Fund Equipment, Small Office & Tool 301.18 600013498 02/13/2025 REDWOOD LOCK INC General Fund SpcDptExp 10.95 600013499 02/13/2025 ROBERT HALF INTERNATIONAL INC General Fund Contract Services - Staffing 2,136.80 600013500 02/13/2025 RP EXPRESS LLC Fleet Services ISF Repair & Maintenance 210.00 600013501 02/13/2025 SAN DIEGO POLICE EQUIPMENT CO General Fund Other Exp-PS-Amory 1,891.07 600013502 02/13/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 218.18 600013503 02/13/2025 SESAC INC Measure M Parks Other Exp-Special Events 1,217.00 600013504 02/13/2025 STOMMEL INC General Fund Capital Asset -Vehicles 36.90 600013504 02/13/2025 STOMMEL INC General Fund Capital Asset -Vehicles 8,163.09 600013504 02/13/2025 STOMMEL INC General Fund Capital Asset -Vehicles 18,410.13 600013505 02/13/2025 SUPERIOR SUPPLIES INC Water Utility Fund Other Exp-Repair System 388.52 600013505 02/13/2025 SUPERIOR SUPPLIES INC Water Utility Fund Other Exp-Repair System 152.28 600013506 02/13/2025 TRANSUNION General Fund Contract -Outside Services 75.00 600013507 02/13/2025 UCPNB General Fund Contract -Outside Services 3,500.00 Page 5 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013508 02/13/2025 UNITED RENTALS NORTH AMERICAN INC Sewer Utility Fund SpcDptExp 295.65 600013509 02/13/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing 174.81 600013510 02/13/2025 WITMER PUBLIC SAFTEY GROUP INC General Fund Equipment, Small Office & Tool 1,701.20 600013511 02/19/2025 BREUE & RACE CONSULTING CIP Government Capital Projects 1,602.50 600013512 02/19/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer Downtown 6,701.24 600013512 02/19/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,859.00 600013512 02/19/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (6,701.24) 600013512 02/19/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 6,701.24 600013512 02/19/2025 BURKE WILLIAMS & SORENSEN LLP Sewer Utility Fund Professional Legal Fees 905.84 600013512 02/19/2025 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 661.96 600013512 02/19/2025 BURKE WILLIAMS & SORENSEN LLP CIP Government Capital Projects 1,149.72 600013513 02/19/2025 BWS DISTRIBUTORS INC General Fund SpcDptExp - 123.08 600013513 02/19/2025 BWS DISTRIBUTORS INC General Fund SpcDptExp 55.48 600013514 02/19/2025 CA BUILDING STANDARDS COMMISSION General Fund Othr Accrued Liab.-Bldg Std-SB 867.00 600013514 02/19/2025 CA BUILDING STANDARDS COMMISSION General Fund Fee -Building Standards SB1473 (86.70) 600013515 02/19/2025 CITY OF SANTA ROSA Sewer Utility Fund Laguna Plant & SubRegional Exp 1,047,380.84 600013515 02/19/2025 CITY OF SANTA ROSA Public Facility Finance AB1600 Laguna Plant & SubRegional Exp 60,712.95 600013516 02/19/2025 COASTLAND CIVIL ENGINEERING INC CIP Government Capital Projects 2,715.00 600013517 02/19/2025 COGGINS FENCE & SUPPLY INC General Fund SpcDptExp 61.11 600013518 02/19/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC CIP Government Capital Projects 1,190.00 600013519 02/19/2025 COMPLETE WELDERS SUPPLY CIP Government Capital Projects 322.15 600013520 02/19/2025 CRESCO EQUIPMENT RENTALS & AFFILIATES General Fund Rental -Equipment 848.52 600013521 02/19/2025 DONNIE FRANK General Fund Contract -Outside Services 2,000.00 600013522 02/19/2025 EDWARD & SONS EQUIPMENT SERVICES INC Fleet Services ISF Repair & Maintenance 743.99 600013523 02/19/2025 LMS INVESTMENTS CIP Government Capital Projects 443.13 600013524 02/19/2025 FEDERAL EXPRESS CORPORATION General Fund Deposits -Developer 7.71 600013524 02/19/2025 FEDERAL EXPRESS CORPORATION General Fund Recruitment 9.39 600013524 02/19/2025 FEDERAL EXPRESS CORPORATION General Fund Other Rev -Developer Deposit (7.71) 600013524 02/19/2025 FEDERAL EXPRESS CORPORATION General Fund Developer Deposit Expense 7.71 600013525 02/19/2025 JAMES FISCHER JR Sewer Utility Fund Contract -Outside Services 1,150.00 600013526 02/19/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund SpcDptExp (35.73) 600013526 02/19/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund SpcDptExp 64.85 600013526 02/19/2025 FRIEDMAN'S HOME IMPROVEMENT Sewer Utility Fund Repair & Maintenance 29.08 600013526 02/19/2025 FRIEDMAN'S HOME IMPROVEMENT CIP Government Non -Capital Projects 32.28 600013526 02/19/2025 FRIEDMAN'S HOME IMPROVEMENT CIP Government Non -Capital Projects 30.81 600013526 02/19/2025 FRIEDMAN'S HOME IMPROVEMENT CIP Government Capital Projects 391.41 600013527 02/19/2025 FRIZELLE-ENOS COMPANY General Fund Othr Accrued Liab: Sales Tax (0.32) 600013527 02/19/2025 FRIZELLE-ENOS COMPANY General Fund Othr Accrued Liab.-Sales Tax (1.85) 600013527 02/19/2025 FRIZELLE-ENOS COMPANY General Fund Community Outreach -AS League 0.32 600013527 02/19/2025 FRIZELLE-ENDS COMPANY General Fund Community Outreach -AS League 70.40 Page 6 of 12 CHECKNUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 500013527 02/19/2025 FRIZELLE-ENDS COMPANY General Fund SpcDptExp 1.85 600013527 02/19/2025 FRIZELLE-ENOS COMPANY General Fund SpcDptExp 499.83 600013528 02/19/2025 GABA CORP General Fund Travel and Training 750.00 600013529 02/19/2025 GHD INC CIP Water Capital Projects 415.60 600013530 02/19/2025 GRAINGER INC General Fund SpcDptExp 8.80 600013530 02/19/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty (79.34) 600013530 02/19/2025 GRAINGER INC Sewer Utility Fund SpcDptExp 38.74 600013530 02/19/2025 GRAINGER INC CIP Government Non -Capital Projects 69.54 600013531 02/19/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 1,067.36 600013532 02/19/2025 JOSE MANUEL CALDERA Fleet Services ISF Repair & Maintenance 1,536.90 600013533 02/19/2025 JYOTI M MCCALL General Fund Contract Services -Instructors 1,690.00 600013534 02/19/2025 MTI ENTERPRISES INC General Fund Other Exp-PAC Production 5,812.50 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for AS 172.95 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for PW 18.18 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Streets 12.13 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Streets 223.54 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 84.73 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 122.00 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Sr Cntr 16.52 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Repair & Maintenance 122.36 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 854.54 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 9.66 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 66.09 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 20.30 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 77.53 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 157.42 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 79.69 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 98.51 600013535 02/19/2025 SANTA ROSA AUTO PARTS Fleet Services ISF SpcDptExp 117.21 600013536 02/19/2025 OFFICE DEPOT General Fund Office Expense 103.90 600013536 02/19/2025 OFFICE DEPOT General Fund Office Expense 46.49 600013536 02/19/2025 OFFICE DEPOT General Fund SpcDptExp (33.93) 600013537 02/19/2025 MONICA PADILLA General Fund Contract -Outside Services 459.34 600013538 02/19/2025 STEVEN TWEEDIE General Fund Uniform - Purchase 300.00 600013539 02/19/2025 Brian Burkhart General Fund Program Revenue -PAC Prod 72.00 600013540 02/19/2025 Emily Harrington General Fund Othr Accrued Liab: PrkRec Rfnd 220.00 600013541 02/19/2025 lane M Harre Water Utility Fund AR-UB Residential 614.91 600013542 02/19/2025 Juan Tamayo General Fund Othr Accrued Liab: PrkRec Rfnd 800.00 600013543 02/19/2025 West County Transportation Union 760 General Fund Othr Accrued Liab.-PrkRec Rfnd 400.00 600013544 02/19/2025 RGH GEOTECHNICAL & ENVIRONMENTAL CONSULTANTS INC CIP Government Capital Projects 38,203.60 Page 7 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013545 02/19/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 4,362.87 600013546 02/19/2025 ROBERT HALF INTERNATIONAL INC General Fund Contract Services - Staffing 1,709.44 600013546 02/19/2025 ROBERT HALF INTERNATIONAL INC General Fund Contract Services - Staffing 1,172.16 600013546 02/19/2025 ROBERT HALF INTERNATIONAL INC Sewer Utility Fund Contract Services - Staffing 734.24 600013546 02/19/2025 ROBERT HALF INTERNATIONAL INC Water Utility Fund Contract Services- Staffing 734.24 600013547 02/19/2025 ROHNERT PARK TENNIS CLUB General Fund Contract Services -Instructors 1,488.00 600013548 02/19/2025 SUE STUBBLEBINE General Fund Contract Services -Instructors 253.50 600013549 02/19/2025 SUPERIOR SUPPLIES INC CIP Government Capital Projects 471.93 600013549 02/19/2025 SUPERIOR SUPPLIES INC CIP Government Capital Projects 1,160.37 600013550 02/19/2025 US BANK General Fund Othr Accrued Liab-P Card 16,662.11 600013551 02/19/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC CIP Government Capital Projects 1,062.00 600013552 02/19/2025 WHEELER ZAMARONI General Fund SpcDptExp 232.17 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 288.00 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 547.03 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 277.88 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 803.78 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 611.65 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 256.75 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 330.00 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 3,363.80 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 540.00 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 412.50 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 577.50 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 330.00 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 144.00 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 1,443.75 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 577.50 600013553 02/20/2025 4 LEAF INC General Fund Contract -Outside Services 866.25 600013554 02/20/2025 ADDISON LOWE General Fund Contract -Outside Services 500.00 600013555 02/20/2025 ALAN S COX General Fund Recruitment 650.00 600013555 02/20/2025 ALAN S COX General Fund Recruitment 600.00 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Deposits -Developer 2,452.15 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Deposits -Developer 326.94 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Deposits -Developer Downtown 2,615.63 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Other Rev -Developer Deposit (2,615.63) 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Contract -Outside Services 2,615.63 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Other Rev -Developer Deposit (2,452.15) 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Other Rev -Developer Deposit (326.94) 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Developer Deposit Expense 2,452.15 600013556 02/20/2025 BLACK & VEATCH CORPORATION General Fund Developer Deposit Expense 326.94 Page 8 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013557 02/20/2025 BWS DISTRIBUTORS INC General Fund SpcDptExp 193.16 600013558 02/20/202S CALMAT CO Water Utility Fund Other Exp-Repair System 319.00 600013559 02/20/2025 CENTRALSQUARE TECHNOLOGIES LLC General Fund Software Lic. & Sbscrptn Maint 90.00 600013560 02/20/2025 CHAMBERS & CHAMBERS, INC Rohnert Park Foundation Other Exps-Concessions 1,266,60 600013561 02/20/2025 CSG CONSULTANTS INC General Fund Deposits -Developer 789.25 600013561 02/20/2025 CSG CONSULTANTS INC General Fund Other Rev -Developer Deposit (789.25) 600013561 02/20/2025 CSG CONSULTANTS INC General Fund Developer Deposit Expense 789.25 600013561 02/20/2025 CSG CONSULTANTS INC General Fund Contract -Outside Services 376.50 600013562 02/20/2025 DAIOHS USA INC General Fund SpcDptExp 151.97 600013563 02/20/2025 DEBORAH YACOBELLIS General Fund Contract -Outside Services 1,350.00 600013564 02/20/2025 MICHAEL RUBIN General Fund Contract -Outside Services 344.93 600013565 02/20/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund SpcDptExp 48.31 600013565 02/20/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund SpcDptExp 14.92 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 612.50 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 866.25 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Deposits -Developer 2,805.00 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (612.50) 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (866.25) 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Other Rev -Developer Deposit (2,805.00) 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 612.50 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 866.25 600013566 02/20/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Developer Deposit Expense 2,805.00 600013567 02/20/2025 GREGG ADAMS General Fund Contract Services -Instructors 572.00 600013568 02/20/2025 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 320.05 600013568 02/20/2025 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for RPCC 53.14 600013569 02/20/2025 MARK PIPPIN General Fund Uniform - Purchase 273.75 600013570 02/20/2025 MICHELE GINN General Fund Contract -Outside Services 13,886.00 600013571 02/20/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 868.99 600013571 02/20/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories- Unleaded 1,584.56 600013571 02/20/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,731.60 600013571 02/20/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 30.57 600013571 02/20/2025 NICK BARBIERI TRUCKING LLC Fleet Services ISF Fleet Veh Repairs for Parks 38.05 600013571 02/20/2025 NICK BARBIERI TRUCKING LLC Fleet Services ISF SpcDptExp 2,621.89 600013572 02/20/2025 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA General Fund Recruitment 99.00 600013572 02/20/2025 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA General Fund Recruitment 99.00 600013573 02/20/2025 OFFICE DEPOT General Fund Office Expense 216.99 600013573 02/20/2025 OFFICE DEPOT General Fund Office Expense 256.17 600013574 02/20/2025 PERFECTMIND INC General Fund Software Lic. & Sbscrptn Maint 21,896.00 600013575 02/20/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 264.99 600013575 02/20/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 245.29 Page 9 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013576 02/20/2025 SHUMS CODAASSOCIATES INC General Fund Contract -Outside Services 920.40 600013576 02/20/2025 SH UMS CODA ASSOCIATES INC General Fund Contract -Outside Services 180.00 600013577 02/20/2025 SOILAND CO INC Water Utility Fund Other Exp-Repair System 206.25 600013578 02/20/2025 TRIPEPI, SMITH AND ASSOCIATES INC General Fund Contract -Outside Services 2,919.00 600013579 02/20/2025 UNITED RENTALS NORTH AMERICAN INC General Fund SpcDptExp 53.78 600013579 02/20/2025 UNITED RENTALS NORTH AMERICAN INC General Fund SpcDptExp 263.40 600013580 02/20/2025 URBAN371NC General Fund Deposits -Developer 180.00 600013580 02/20/2025 URBAN371NC General Fund Deposits -Developer 60.00 600013580 02/20/2025 URBAN371NC General Fund Other Rev -Developer Deposit (180.00) 600013580 02/20/2025 URBAN371NC General Fund Other Rev -Developer Deposit (60.00) 600013580 02/20/2025 URBAN371NC General Fund Developer Deposit Expense 180.00 600013580 02/20/2025 URBAN371NC General Fund Developer Deposit Expense 60.00 600013580 02/20/2025 URBAN371NC General Fund Contract -Outside Services 17,111.00 600013581 02/20/2025 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 30.02 600013582 02/20/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Deposits -Developer 467.50 600013582 02/20/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Deposits -Developer 2,170.00 600013582 02/20/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Other Rev -Developer Deposit (467.50) 600013582 02/20/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Other Rev -Developer Deposit (2,170.00) 600013582 02/20/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Developer Deposit Expense 467.50 600013582 02/20/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Developer Deposit Expense 2,170.00 600013583 02/20/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund SpcDptExp 70.47 600013583 02/20/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund SpcDptExp 57.21 600013584 02/20/2025 WHEELER 7AMARONI General Fund SpcDptExp 232.17 600013584 02/20/2025 WHEELER ZAMARONI Water Utility Fund Other Exp-Repair System 183.12 600013585 02/20/2025 WYATT IRRIGATION CO General Fund SpcDptExp 1,196.79 600013585 02/20/2025 WYATT IRRIGATION CO General Fund SpcDptExp 582.68 600013586 02/24/2025 DIANE MICHELI General Fund Contract Services -Instructors 1,172.00 600013587 02/21/2025 HAROLD A. STEUBER INC Sewer Utility Fund Equipment, Small Office & Tool 116.60 600013588 02/21/2025 AUTO-CHLOR SYSTEM OF NORTHERN CA INC General Fund Contract -Outside Services 251.03 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 1,086.80 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 2,964.00 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 19,751.28 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 23,267.65 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,708.72 600013589 02/21/202S BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (1,086.80) 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (2,964.00) 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 1,086.80 600013589 02/21/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 2,964.00 600013590 02/21/2025 HELEN CROSBY General Fund Deferred l nflows 200.00 600013590 02/21/2025 HELEN CROSBY General Fund Grants -Other (200.00) Page 10 of 12 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600013590 02/21/2025 HELEN CROSBY General Fund Contract Services -Instructors 200.00 600013591 02/21/2025 MICHAELRUBIN Measure M Parks Other Exp-Special Events 88.97 600013592 02/21/2025 EUREKA OXYGEN CO Measure M Parks Other Exp-Special Events 39.86 600013593 02/21/2025 FAS TRAK VIOLATION PROCESSING DEPARTMENT General Fund Meeting Expense 8.00 600013594 02/21/2025 FRIEDMAN'S HOME IMPROVEMENT Sewer Utility Fund Repair & Maintenance 54.25 600013595 02/21/2025 GRAINGER INC General Fund SpcDptExp 14.32 600013595 02/21/2025 GRAINGER INC General Fund SpcDptExp 108.16 600013595 02/21/2025 GRAINGER INC Sewer Utility Fund Repair & Maintenance 348.67 600013596 02/21/2025 IDEXX DISTRIBUTION INC General Fund Community Outreach -AS League 744.54 600013597 02/21/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 4,791.40 600013598 02/21/202S KOEFRAN INDUSTRIES General Fund Contract -Outside Services 400.00 600013599 02/21/2025 KONE INC General Fund Contract -Outside Services 147.55 600013600 02/21/2025 LANGUAGE LINE SERVICES INC General Fund Contract -Outside Services 80.71 600013601 02/21/2025 LAURIE PHILLIPS General Fund Contract Services -Instructors 4,263.46 600013602 02/21/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 401.64 600013603 02/21/2025 MINTIER HARNISH CIP Government Non -Capital Projects 1,141.00 600013604 02/21/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Diesel 457.74 600013604 02/21/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 695.34 600013604 02/21/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 1,374.31 600013604 02/21/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 1,020.21 600013604 02/21/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 466.56 600013604 02/21/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 994.06 600013604 02/21/2025 NICK BARBIERI TRUCKING LLC Water Utility Fund Fuel 233.15 600013605 02/21/2025 PACE SUPPLY General Fund Othr Accrued Liab: Sales Tax (3.08) 600013605 02/21/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System (9,64) 600013605 02/21/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 481.86 600013605 02/21/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 3.08 600013605 02/21/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System (13.41) 600013605 02/21/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 670.35 600013606 02/21/2025 PAT NELSON CONSTRUCTION INC CIP Government Retention Payable 8,492.20 600013607 02/21/2025 PETALUMA HEALTH CENTER Graton Mitigation Contract -Outside Services 3,212.30 600013608 02/21/2025 REXEL USA INC Water Utility Fund Equipment, Small Office & Tool 52.36 600013609 02/21/2025 REGIONAL GOVERNMENT SERVICES AUTHORITY General Fund Contract -Outside Services 2,001.75 600013610 02/21/2025 ROBERT HALF INTERNATIONAL INC Sewer Utility Fund Contract Services - Staffing 734.24 600013610 02/21/2025 ROBERT HALF INTERNATIONAL INC Sewer Utility Fund Contract Services - Staffing (160.62) 600013610 02/21/2025 ROBERT HALF INTERNATIONAL INC Sewer Utility Fund Contract -Outside Services 893.02 600013610 02/21/2025 ROBERT HALF INTERNATIONAL INC Water Utility Fund Contract Services - Staffing 734.24 600013610 02/21/2025 ROBERT HALF INTERNATIONAL INC Water Utility Fund Contract Services - Staffing (160.61) 600013610 02/21/2025 ROBERT HALF INTERNATIONAL INC Water Utility Fund Contract -Outside Services 893.02 600013611 02/21/2025 SHERRY BLANCHARD General Fund Contract Services -Instructors 1,238.25 Page 11 of 12 CHECK NUMBER CHECK DATE VENDOR NAME 600013612 02/21/2025 SOMO LLC 600013613 02/21/2025 SONOMA COUNTY DEPT OF HEALTH SERVICES 600013613 02/21/2025 SONOMA COUNTY DEPT OF HEALTH SERVICES 600013614 02/21/2025 SONOMA COUNTY TAX COLLECTOR 600013614 02/21/2025 SONOMA COUNTY TAX COLLECTOR 600013615 02/21/2025 SUPERIOR SUPPLIES INC 600013616 02/21/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY FUND General Fund General Fund General Fund General Fund General Fund Water Utility Fund General Fund ACCOUNT AMOUNT SpcDptExp 772.50 Contract -Outside Services 2,400.00 Contract -Outside Services 2,400.00 Othr Accrued Uab: BIA TOT 133,735.08 Chrg Srvs-BIA TOT (2,674.70) Other Exp-Repair System 471.93 Other Exp-Animal Clinic NonElg 202.82 2,324,043.03 Page 12 of 12 Item 7A2 REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chair and Members of the Community Redevelopment Successor Agency of the City of Rohnert Park Marcela Piedra, City Manager CASH BALANCES AS OF January 31, 2025 RPTTF Funds (1) Debt Service Reserve Fund (1999 TABS) (2) Debt Service Fund (2007R TABS) (1) Debt Service Fund (2018 A & B TABS) (1) FROM: Betsy Howze, Finance Director Prepared By: Angela Hellman TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves $ 3,925,817.70 1,093,012.57 1.01 269,710.39 $ 5,288,541.67 CASH DISTRIBUTION AS OF January 31, 2025 Interest Checking Accounts: Rate City Managed Pooled Rate 3.707 % $3,925,817.70 $ 3,925,817.70 $ 3,925,817.70 CASH HELD BY FISCAL AGENTS: Investment Maturity Interest Source of Investment Institution Type Date Rate Par Value Market Value Valuation 1999 TAB'S: US Bank -Trustee 1999 Tax Allocation Bonds Special Fund Blackrock Prov, Tfund N/A 4.25% $ 0.24 $ 0.24 1999 Tax Allocation Bonds Interest Fund Blackrock Prov Tfund Tress. Note N/A 4.25% 61,014.37 61,014.37 1999 Tax Allocation Bonds PrincipalFund: Blackrock Prov, Tfund Treas. Note N/A 4.25% 72.96 72.96 Note (1) 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Treas. Note N/A 4.25% 1,031,925.00 1,031,925.00 Note(2) Total 1999 Tax Allocation Bonds Fund $1,093.012.33 $1,093,012.57 1,093,012.57 2007R TAB'S US Bank -Trustee 2007R Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note N/A 4.00 % $ 0.01 $ 0.01 Note (1) 2007R Tax Allocation Bonds Redemption Fund: Blackrock Prov Tfund Treas. Note N/A 4.00% 1.00 1.00 Note (1) Total 2007R Tax Allocation Bonds Fund $ 1.01 $ 1.01 1.01 2018A & 2018B TAB'S US Bank -Trustee 2018A Tax Allocation Refunding Bonds Fund Interest Account First American Treasury Oblig Fd Cl Treas. Note N/A 4.05 % $ 269,709.39 $ 269,709.39 Note (1) 2018A Tax Allocation Refunding Bonds Fund Principal Account Build America Mutual Assurance Cc Treas. Note N/A - - Note (1) 2018A Tax Allocation Refunding Bonds Fund Reserve Sub Account Build America Mutual Assurance Co Treas. Note N/A 0.00% 1.00 1.00 Note (1) Total 2018A8B Tax Allocation Refunding Bonds Fund $ 269,710.39 $ 269,710.39 269,710.39 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH $ 5,288,541.67 Investment Yield for January 31, 2025 3.837% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021. Due to the dissolution of the redevelopment agencies by the Stale of California the funds to meet the agency's expenditures will by determined by the State Department of Finance. Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. Note (2) Required minimum debt service reserves. Item 7A3 City of Rohnert Park y Cash Report As of January 31, 2025 To: The Honorable Mayor & Members of the City Council From: Betsy Howze Marcela Piedra, City Manager Finance Director Prepared By: Angela Hellman Summary of General Fund Cash - ..... ....................................................................... - .............. Total General Fund Cash $ ..30,638,808.26 Restricted (External) $ - 1,362,551.64 _ - ....._..._........—........_.._................----------.........._._....---............._.....------_..........I......................_......--....................._. Assigned 27 777 805.17 Subtotal (not available to .............................................................................. Unassigned Restricted Detail: ........................ .... De .__......_..... R_........................ 782,83.39 efundable posits.. $ 2--111111- Senior Center Donations .............._................._........._........ 100,000:00 ...A......................................................s.......__.................._.......--------........................................... _ - -PContribution Trust 449 101:99 ................................................_..._._._.._............._-•----..................._...._..............._....--.--.._._._._.....-__..-1-........_....---- --- Housing Program 30,617.26 11-111 ........ ............. ........---------............................._....................-- $ 1,362,551,64_ 29.14U $ 1,498,451.45 Assi$ned...Detail: ........... Contingency Reserve .............._. $ 2,842,324-05.... ...........................- .. .......... - .........._..... -.._...........----:.........._ Operating Reserve 9 .663.. .,.903.37....... ............................... Assigned Retirement Reserve .......................-.............................._..............................._.....-...............------- 690 60 4.077 ..:.. . .......................---- ....... .............. City Facilities Reserve ....---................----...................................-...----..................................._.._.............------...........---------------......................---•-..... 65,453.00 ----. ..................... Self -Insured Losses Reserve 1,764,301.31 .....................-------........ ..................................................................................................................................-------- Infrastructure Reserve 9,077 690 60 ,...........I............ .......................................................................................................................................................................................................................----....... Retiree Health Savings Reserve 286,442.24 ..................................._...............-•-•-----.--............................................ 27,777,805.17 Enterprise Fund --....................... - .......................... .................:.............................. Water Utility Operations F.und .. - ............................................................................. $ ...................__..................... 10,654,253.50 --...................................... .......................................--- ....._...... •....................... ..................................................-- Water Capacity..Fund 2,53 , 553-12 -.....ter ................_........._....... Capital Preservation Water Fund .7 336,145.42 Water Capitai Fund 680,721 86 t Per Acre For Development Fee Fund .........._.........._..................................................._.....-----..........._.__-......_.._......_..._..---.-- ..............._...................72............................ 17 756.86 .......---o........................_..............- ---------............................._..... Sewer Utility Operations Fund ..........._._..._......--�----.--......... 19,412,846.42 __.................... ......................... ................. ....................._......-........-------------------..........................�...._.........._..-----------...................................._-----..._........-- p s � Capital Preservation Sewer ....................................... ........ ........................................................ _.._......._........................................._.............. 3,609,675.43 Sewer Capital Fund (....................3..........) ..........- ........................---.................-•--•---•--......................................-----................................................................................................... ................................................. JEPA Deposit - Wastewater ..........................---------...._........................._..._._............_...._.........._......................._._...................... 523,647.87 .................. ...........................................................................__...................---.................. Recycled Water Funds 1,07 ,923.67 .. -Operation ...............................................................................---------..._....................................---.._._._..__......----.--..._......------....__......................-- Recycled Water Capital Fund ................................................................................._..................._....�_..................._..._..............._..........------ 1,327.05 ............................ a ital Preservation Recycled Water Fund 79,697.52 .......................... ...11.—................................•---...............Y..................---................................ ............................................................................................................................................._................ Refuse Utility Operations Fund ........ 582, 7 ................................................ ..............................................._.................---......................................-----.................................................................._......................_................_...-----......._... Golf Course Enterprise Fund - .......__........- 788,825•35 ...................................................... .......... -....................................--...................-....................._..................._... Totall Enterprise Funds $ 45,787,541.1fi Iof3 Service Fund Cash ion Technoloav Fund Services Fund lies Internal Service Fund I Internal Service Funds Refuse Revenue RMRA City of Rohnert Park Cash Report Continued As of January 31, 2025 .38 w RM 2of3 City of Rohnert Park Cash Report Continued As of January 31, 2025 Permanent Funds Endowment Fund Permanent Funds Trust & Agency Funds Federal Seized Assets Fund ............................................................................................... State Seized Assets Fund Total Trust & Agency Funds Total Cash All City Funds 270,000.00 51 $ 169,391,949.23 (1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The income of the fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of Rohnert Park's Dorothy Rohnert Spreckels Preforming Arts Center." September 1, 2017 Dorothy Spreckels Endowment funds were loaned to the Water Fund at 3% Interest. 3of3 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF January 31, 2025 Bank Name Type Maturity Date %Int Investment Par Value Investment Market Value Valuation Source Exchange Bank OpemOng Checking Ckg WA 0.150% $ 16,556,684.52 $ 16,556,684.52 Note(1) Exchange Bank Payroll Checking Ckg WA 0.000% 697,204.57 697,204.57 Note(1) Total Business Checking Accounts 0.15% $ 17,263,889.09 $ 17,253,889.09 Party Cash Cash N/A 0.000% $ 2.605.31 $ 2.605.31 Note(2) 0.000% $ 2,605.31 $ 2,605.31 Multi -Bank Securities, Inc. Cash and Money Funds N/A $ 127,549.29 $ 127,549.29 Note (3) Interest Receivable 118,890.15 118,890.15 Total MSS Money Funds $ 8,659.14 $ 8,659.14 Heartland Bank CD 06/30/25 4,900% $ 248,000.00 $ 248.642.32 Note (3) Peoples Bank and Trust Co CD 06/30/25 4.900% 248,000.00 248,644.80 Note (3) Western State Bank Co 06/30/25 4.900% 248,000.00 248,644.80 Note (3) Citizens Bank Cc CD 07/07/25 4.900% 248,000.00 248.615.04 Note (3) Liberty Federal Credit Union CD 07/07/25 5.200% 248.000.00 248.939.92 Note (3) Lumbee Guaranty Bank CD 07/07/25 4.950% 248,000.00 248,669.60 Note (3) Peoples Bank CD 07/07/26 4.850% 248,000.00 248.562.96 Note (3) Western Alliance Bank CD 07/07/25 5.000% 243,000.00 243,694.98 Note (3) Reliance Bank CD 07/10/25 4.950% 248.000.00 248,684.48 Note (3) Choice One Bank CD 07/14/25 4.850% 248.000.00 248.592.72 Note (3) Freedom First Federal Credit Union CD 07/14/25 5.000% 248,000.00 248,761.36 Note (3) Bank of Selects CD 071=25 0.700 % 246,000.00 241,869.66 Note (3) Chartway Federal Credit Union CD 12/30/25 5.050% 248,000AO 249,827.76 Note (3) First Technology. Federal Credit Union CD 12/30/25 5.150% 248,000.00 250,050.96 Note (3) State Bank of India CD 03/25/26 0.900% 236,000.00 227,225.52 Note (3) Goldman Sachs Bank CD 05/19/26 1.000 % 245,000.00 234,886.40 Nate (3) Greenstate Credit Union CD 06/16/26 0.900% 245.000.00 233,982.35 Note (3) Wayne County Bank CD 06/29/26 4.600% 249,000.00 250,132.95 Note (3) B1Bank CD 06/30/26 4.650% 249,000.00 250,337.13 Note (3) Wood 8 Huston Bank CD 06/30/26 4.700 % 249,000.00 250,506.45 Note (3) United Roosevelt Savings Bank CD 06/30/26 4.700 % 249,000.00 260,506.45 Note (3) First State Bank CD 07/07/26 4.600% 249,000.00 250.118.01 Note (3) Maine Community Bank CD 07/07/26 4.600% 249,000.00 250,118.01 Note (3) Connexus Credit Union CD 07/13/26 5.000% 248,000.00 250,514.72 Note (3) Toyota Financial Savings Bank CD 07/29/26 0.950 % 245,000.00 233,311.05 Note (3) Medallion Bank CD 0813126 0.850% 245,o00.00 232,169.35 Note (3) Conneclone Bank CD 092426 0.800% 235,000.00 221,988.05 Note (3) Pentagon Federal Credit Union CD 09/29/26 0.900% 245,000.00 231,740.60 Note (3) First National Bank of America CD 09/30/26 0.850% 245,000.00 231,549.50 Note (3) United Fidelity Bank FBS CD 12/29/26 4.600% 249,000.00 250,391.91 Note (3) Fahey Bank Cc CD 12/30/26 4.600% 249,000.00 250,386.93 Note (3) Farmers 8 Merchants Bank CD 12/30/26 4.600% 249,000.00 250,421.79 Note (3) CIBC Bank USA CD 0613027 4.550% 244,000.00 245,476.20 Note (3) New Orleans Firemans Federal Credit Union CD 06/30/27 4.700 % 249,000.00 251,475.06 Note (3) St Louis Bank CD 06/30/27 4.550% 249.000.00 250,618.50 Note (3) Enterprise Bank CD 07/12/27 4.550% 249,000.00 250.593.60 Note (3) 1 sl Financial Bank USA CD 08/02/27 3.300% 245,o00.00 239.389.50 Note (3) Capital One National Association CD 08/03/27 3.550% 245,000.00 240,778.65 Note (3) Capital One Bank USA National Association CD 08/03/27 3.550 % 245,000.00 240,778.65 Note (3) Discover Bank CD 08/16/27 3.400% 245,000.00 238;306.60 Note (3) US Alliance Federal Credit Union CD 0826/27 3.450% 245,000.00 240.149.00 Note (3) Highland Bank CD 12729/27 4.400% 249,000.00 255,924.69 Note (3) Liberty First Credit Union CD 01/17/28 4.400% 246,000.00 247,129.14 Note (3) Signature Federal Credit Union CD 01/31/28 4.400% 247,000.00 248.180.66 Note (3) Citizens State Bank CD 06/30/28 4.350% 249,000.00 256.629.36 Note (3) Farmers 8 Merchants Bank CD 06/30/28 4.350% 249,000.00 254.443.14 Note (3) First Bank CD 06/30/28 4.400% 249.000.00 255.244.92 Note (3) Dort Financial Credit Union CD 07/11/28 4.600% 247.000.00 255.321.43 Note (3) Leaders Credit Union CD 10/30/28 5.100% 245,000.00 252,274.05 Note (3) San Francisco Federal Credit Union CD 11/27/28 4.250 % 249.000.00 249.002.49 Note (3) Wells Fargo Bank CD 02/13/29 4.100% 247,000.00 245.599.51 Note (3) CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF January 31, 2025 (Cont.) Bank Name Type Maturity Date %Int Investment Par Value Investment Market Value Valuation Source UBS Bank USA CD 02/14/29 4.100% $ 245,000.00 $ 243,610.85 Note (3) Beal Bank USA CD 04/11/29 4.200% 244,000.00 243,514.44 Note (3) Merrick Bank South Jordan Utah CD 09/12/29 3.800% 245,000.00 240,359.70 Note (3) Numerics Credit Union CD 11/26/29 4.150 % 247,000.00 245,895.91 Note (3) USF Federal Credit Union CD 1IJ29/29 4.200% 247,000.00 246,431.90 Note (3) Total CD investments 3.855% $ 13,816,000.00 $ 13,759,616.48 United States Treasury Bill US GVT Bonds 05/29/25 4.211 % $ 27,342,889.76 $ 27.522.043.85 Note (3) United States Treasury Bill US GVT Bonds 01/31/28 3.500% 1,979,956.52 1,956,880.00 Note (3) United States Treasury Bill US GVT Bonds 01/31/29 4.000% 2,996,610.73 2,962,500.00 Note (3) United Slates Treasury Bill US GV7 Bands 12/31129 4.375% 3.226.402.07 3,246,005.95 Note (3) Total U.S. Treasury Securities 4.168% $ 35,645,859.08 $ 35,687,429.80 MBS US GVT Bonds Medium Term NTS (C) US GVT Bonds 08/27/25 0.625% $ 980.000.00 $ 959,616.00 Note (3) MBS Federal Nall MTG Assn (C) US GVT Bonds 03/17126 0.650 % 728,000.00 706,014.40 Note (3) MBS Federal Home Ln BKS CONS BD (C) US GVT Bonds 09/15/26 0.900 % 735,000.00 696,390.45 Note (3) MBS Federal Home Ln BKS Tranche US GVT Bonds 10114/26 1.125 % 740,000.00 701,830.80 Note (3) Total U.S Government Bonds 0.778% $ 3,183,000.00 $ 3,063,851.65 State of Cellf.-LAIF Pooled WA 4.366% $ 34,947,493.57 $ 34,947,493.57 Note (4) So. Co. Invested. Pool Pooled WA 3.934% 42,828,324.25 42,828,324.25 Note (5) Rohnert Park Managed Portfolio Pooled NIA 4.820% 20,604,815.76 20,684,815.76 Note(6) Total Managed Pools 4.273% $ 98,460,633.58 $ 98,460,633.58 Subtotal City Investment Portfolios 3.727% $ 168,270,646.20 $ 168,236,685.05 Wilfred Widening Construction Dep Ckg NIA 3.82D% $ 101,079.70 $ 101,079.70 Note (7) JEPA Deposit Ckg N/A 3.880 % 523,647.87 523,647.87 Note (8) Subtotal Dedicated Portfolios 3.870% $ 624,727.57 $ 624,727.57 Total Pooled Investments $ 168,895,373.77 $ 168,861,412.62 PARS Cash Contribution Trust WA 10.160% $ 496,575.46 $ 496.575.46 Note (9) Total Pooled Investments & PARS Trust $ 169,391,949.23 $ 169,357,988.08 Note(1) Business Checking Accounts. Note (2) Cash drawers at each City cash collection site. Note (3) Investments in Certificates of Deposits, T-Bill and Government Bonds Note (4) These are funds invested in the Local Agency Investment Fund, State of California, Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (5) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (6) These funds are managed by Chandler Asset Management. Note (7) These funds are held as a deposit from Grater, Tribe for W lfred Widening project. Note (8) These funds are held as a deposit per section 6.1.1 of the Gralon Wastewater JEPA. Note (9) These are funds held US Bank Trustee for Public Agency Retirement Services (PARS). POOLED INVESTMENT SUMMARY BY TYPE January 31, 2025 p of % of Avg. Average Days Investment Type Investments Portfolio YTM Par Value Market Value Until Maturity Business Checking 2 10.22% 0.150% $ 17,253,889.09 $ 17,253,889.09 NA Petty Cash 0 0.00% 0.000% 2.605.31 2,605.31 NA CDs -Banks 56 8.18% 3,855% 13,816,000.00 13,759,616.48 740 Money Fund 1 0.01% 0.000% 8,659.14 8,659.14 NA US Treasury Bills 4 21.05% 4.211% 35,545,859.08 35,687,429.80 118 US Government Bonds 4 1.88% 0.778% 3,183,000.00 3,063,851.65 458 Managed Pools(LAIF/SCIP) 3 58.30% 4.273% 98,460,633.58 98,460,633.58 NA Dedicated Portfolios 2 0.37% 3.870% 624.727.57 624,727.57 NA Total Pooled Investments 72 100.00% $ 168,895,373.77 $ 168,861,412.62 ' Does not include PARS Cash Contribution Item 713 MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, February 25, 2025 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Giudice called the joint regular meeting to order at 5:02 p.m., which was legally noticed on February 20, 2025. All Council Present: Gerard Giudice, Mayor Emily Sanborn, Vice Mayor Susan H. Adams, Councilmember Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Director of Public Works Garrett, Senior Public Works Analyst Tacata, Human Resources Director Cannon, Director of Community Services Bagley, Director of Public Safety Mattos, Information Systems Operations Manager Cotter, Information Systems Technician Azevedo, and Assistant City Clerk Machado. 2. READING OF THE LAND ACKNOWLEDGMENT Recited by Mayor Giudice. 3. PLEDGE OF ALLEGIANCE Led by Steve Keith. 4. PRESENTATIONS A. Mayor's Proclamation: March as American Red Cross Month in the City of Rohnert Park. Mayor Giudice read the proclamation and presented it to Leland Montell, American Red Cross of Sonoma & Napa Counties Community Disaster Program Manager, and Miriam Tcheng, Board of Director Member for the North Coast Chapter of the American Red Cross. 5. SSU STUDENT REPORT A. By AJ Franklin, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI). AJ Franklin was unable to attend the meeting and provide a report. City of Rohnert Park Joint Special Meeting Minutes for City Council February 25, 2025 RPFA/CDC Successor Agency Page 2 of 3 6. DEPARTMENT HEAD BRIEFINGS None. 7. PUBLIC COMMENTS Laura McConnell spoke about the need for more community garden space. Steve Keith spoke about spring being a great time for active transportation. 8. CONSENT CALENDAR 8.A Acceptance of Reports from Finance Department: City Bills/Demands for Payment dated January 28, 2025 through February 10, 2025 8.B Approval of Minutes for City Council Special Meeting February 13, 2025 8.0 Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting February 11, 2025 8.1) Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed 8.E Appointment of Jeffrey Tibbetts to serve on the Parks and Recreation Commission, with a Term Expiring December 31, 2028 (This is not a project under California Environmental Quality Act ACTION: Moved/seconded (Adams/Elward) to approve the consent calendar. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice, NOES: None, ABSENT: None, ABSTAINS: None. 9. REGULAR ITEMS A. Sonoma Receive an Informational Presentation Regarding the City of Rohnert Park Pavement Management Program. Director of Public Works Garrett and Senior Public Works Analyst Tacata presented this item. Recommended Action(s): Receive informational report on the City's pavement management program. PUBLIC COMMENTS: None. Council received the report. 10. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Adams reported on the Library Advisory Committee Board meeting (2/18). City of Rohnert Park Joint Special Meeting Minutes for City Council February 25, 2025 RPFA/CDC Successor Agency Page 3 of 3 • Councilmember Rodriguez reported on the Chamber of Commerce Networking Breakfast (2/19), Chamber of Commerce Annual Crab Feed (2/15), and Chamber of Commerce meeting (2/18). • Vice Mayor Sanborn reported on the Zero Waste Sonoma meeting (2/20). • Mayor Giudice reported on the Sonoma County Mayors' and Councilmembers Association Board of Directors (2/13), City Selection Committee (2/13), General Membership (2/13), and Legislative Committee (2/21) meetings. • Mayor Giudice and Councilmember Rodriguez reported on the CRPUSD 2x2x2 Quarterly meeting (2/19). 11. COMMUNICATIONS Councilmember Rodiguez shared Director of Public Safety Mattos spoke at a Hispanic Chamber networking event, reported on a Los Cien event she participated in with Councilmember Elward, reported on the SSU Legislative Forum, and information on upcoming events. Councilmember Elward also commented on the Los Cien event. Councilmember Adams stated the Chamber of Commerce crab feed was excellent. 12. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA None. 13. PUBLIC COMMENT None. 14. ADJOURNMENT Mayor Giudice adjourned the meeting at 6:17 p.m. Elizabeth Machado, Assistant City Clerk City of Rohnert Park Gerard Giudice, Mayor City of Rohnert Park ITEM NO. 7.C. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Public Safety Submitted By: Aaron Johnson, Deputy Chief Prepared By: Aaron Johnson, Deputy Chief Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey -Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. Since the last report, the city CIP team has met regarding the locations of antennas at M Park and Station 2. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. ITEM NO. 7.C. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City's values of communication and integrity and the City's strategic priority Goal C "Ensure the effective delivery of public services." OPTIONS CONSIDERED: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. 2. No other options were considered as this action is required by law and by Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with this progress report. Department Head Approval Date: 03/03/2025 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 03/04/2025 Attachments: None. 2 ITEM NO. 7.1). Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Jason Sampietro, Associate Engineer Agenda Title: Receive and File the Complete Streets Annual Report for 2025 in accordance with City's Complete Streets Policy Adopted by Resolution 2012-111. RECOMMENDED ACTION: Receive and File the Complete Streets Annual Report for 2025 in accordance with City's Complete Streets Policy Adopted by Resolution 2012-111 BACKGROUND: On September 25, 2012, the Rohnert Park City Council adopted Resolution 2012-111, the City's Complete Streets Policy. This policy commits the City to continuing to develop an "integrated transportation network with infrastructure and design that allows safe and convenient travel along and across streets for all users including pedestrians, bicyclists, persons with disabilities, motorists, movers of commercial goods, users and operators of public transportation, seniors, children, youth and families". The complete streets policy includes four major elements: oo commitment to complete -streets concepts; oo implementation through review and evaluation of improvement plans including consultation with the bicycle and pedestrian committee; oo exemptions only for good cause; and oo annual reporting The annual report is required to include information on the miles of new bike -lanes, miles of new sidewalk, number of new curb ramps, number of new signs and number of new crossings. Attachment 1 is the 2025 annual report, which summarizes the work completed, by calendar year. This report documents that since the adoption of the Complete Streets Policy in 2012 the City has completed: oo 59,852 linear feet of new bike -lanes oo 89,325 square feet of enhanced bike -lanes and 135 new bicycle lane markers oo 103,562 linear feet of new sidewalk oo 432 new or improved curb ramps oo 570 new guidance signs oo 200 improved pedestrian crossings ITEM NO. 7.D. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA") STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The recommended action is consistent with Council Broad Goal #2: Community Quality of Life, by documenting improved bicycle and pedestrian facilities. OPTIONS CONSIDERED: None. Receiving the Annual Complete Streets Report is required by the City's complete streets resolution. FISCAL IMPACT/FUNDING SOURCE: None Department Head Approval Date: 2/47/2025 City Manager Approval Date: 2/18/2025 Attachments: 1. City of Rohnert Park Complete Streets Annual Report —Updated March 2025 2 City of Rohnert Park ATTACHMENT 1 Complete Streets Report - Required by City Council Resolution 2012-111 Updated: March 2025 Number of Number of Number of New New Bicycle Enhanced Number of Improved Number of Enhanced Bikelanes Lane Bikelanes New Sidewalk New Curb Curb New Improved Pathway Year of Comoledon/CIP Number/Name (linear feet) Markers (square feet) (linear feet) Ramps Ramps Signage Crossings (linear feet) fond Sewer &Water Rehabilitation ................................................................................... ................................................................................... Verde Tmf6c Siena] Drive Water & Sewer Phase 2 Park Sidewalks and ADA Ramos Ph2 0 140 II I 11 300 1 2021 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 2004-13 ...................................................................................................................................................................................:..................................:..................................:..........................................................................:...............................:........................................................:............................................... Westside Public Safe Facili Construction Phase 95 2016-OS ...........................................................................................................................................................................................-..................................-..................................-.........................................................................-.......................................................................................................................................... State Farm Drive Rehab Phase 1 40 9 40 4 80 2017-18 ........................................................................................................................................................................................v.................................................................................................................o............................................................................................................................................................................... Keiser Avmre Reconstruction Phase 2B 2 700 8 475 2 821 6 2 3 2017-22 ...........................................................................................................................................................................................-..................................-..................................-...........................................................................................................-........................................................-............................................... Sidewalk & Crane Creak Path 1 1 1,280 2018-34 Coun Club Drive Pavement Rehabilitation 14 6 2 80 2020-25 RPX & San Simeon Pole R ]acement 1 2020-21 L-Secdon Pavement Maintenance 10 26 ...........................................................................................................................................................................................-..................................-..................................-.........................................................................-............................................................-............................................................................ Subtotal 2021 2,700 8 475 2,956 7 33 50 35 1,440 2022 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 2017-07 Southwest Boulevard & Commerce Roundabout 690 15 538 460 4 36 2 2017-22 Sidewalk Re ]acement Pro'ect ..............................P..............................d.................................................................................................................................................................................................................................................................................................................................................................................................. 300 2019-28 l0l Ente rise Crosswalk Im rovements 3 1 ..............................................!P...........................................P........................................................................................................................................................................................................................................................................................................................................................................................... Subtotal 2022 690 15 538 760 4 - 39 3 - 2023 .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 2020-23 uickstrike 2 41 9 Willow Glen Pbase B 5,307 5,603 18 23 Ke Surface Im rovements Jan 2023 Ili! 4 Keiser Avenue Phase BB 475 1,686 6 23 Subtotal 2023 5,307 - 475 10,410 18 87 9 - 2024 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 2017-22 ............................................8................................X......................................................................................................................................................................................................................................................................................................................................................................................................... Hinebau h Creek & Sn der Lane Crosswalk 2 1 2019-28 .......................................................................................E......................s....................................................................................................................................................................................................................................................................................................................................................................... Golf Course Crosswalk hn rovements 4 2 ........................ Mattice. &. MicheO ADA.Ramp...................................... .............................................................................................. ..............................................................................................................� ..................................................................................................................................... Subtota12024 - - - - 1 6 - 3 - Total Improvements Under Complete Streets Policy 59,852 130 89,325 103,562 228 204 570 200 1,740 Data is based on projects that were completed (notice of completion filed) in each calendar year. Projects that were begun in one calendar year and completed in the following year are counted in the year of completion. Bicycle Lane Markers includes "sharrows" and other lane markings alerting motorists to bicycle traffic X:\7_City_Council_Items\2025\03-11-25\Complete Streets\Archive\SOI_Complete Streets Report Attachment_ tracking matrix N F eT LI) �M1LIFARpti� ITEM NO. 7.E. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Community Services Submitted By: Cindy Bagley, Director of Community Services Agenda Title: Adopt a Resolution Approving Amendments to the Recreation Facility Fee Use Policy (Policy Number 8.01.001) to Establish a Special Revenue Fund for Fees Collected at Sunrise Park and Superseding Council Resolution 2018-108 RECOMMENDED ACTION: Adopt a Resolution Approving Amendments to the Recreation Facility Fee Use Policy (Policy Number 8.01.001) to Establish a Special Revenue Fund for Fees Collected at Sunrise Park and Superseding Council Resolution 2018-108. BACKGROUND: At least as far back as 2010, the City of Rohnert has established and maintained fee schedules for the community use of various City -owned parks and facilities. On March 11, 2014, the City Council adopted Resolution 2014-027 establishing new facility use fees for the City's various facilities and parks, including the Callinan Sports and Spreckels Performing Arts Centers for the purpose of funding facility costs, which fees became effective July 1, 2014. Those facility fees are applied to all Sports Center memberships and to all ticketed events at the Performing Arts Center. On June 14, 2016, the City Council approved Resolution 2016-54 adopting a Recreation Facility Fee Use Policy directing and guiding the permitted and restricted uses of the revenues generated from facility fees for the Callinan Sports and Spreckels Performing Arts Centers ("Fee Use Policy"). The specifics of the Fee Use Policy are discussed in more detail below. On July 24, 2018, the City Council adopted Resolution 2018-108 and thereby approved a 20 percent (20%) increase to the hourly rental rate of the following City recreation facilities: the Burton Avenue Recreation Center, the Community Center, the Gold Ridge Recreation Center, and the Senior Center. At that time, the City Council amended the Fee Use Policy and directed that the increased rates be deposited into one fund and used consistent with the requirements for facility fees in that policy. On June 11, 2019, staff presented the Parks/Facilities Reservation and Use Policy Handbook ("Policy Handbook") and items for discussion related to facility rental fees to the City Council for consideration. The City Council directed staff to bring back a resolution to adopt the Policy Handbook and to update the Fee Use Policy to create a special revenue account in which all field fees charged for the use of Sunrise Park would be deposited for the maintenance and replacement of the Sunrise Park all-weather field. On June 25, 2019, staff returned to the City Council with the resolution to adopt the Policy Handbook, but did not include the Sunrise Park special revenue account amendment. A special revenue fund was created and all revenue from Sunrise Park rentals have been deposited in the appropriate fee account, OAK #4923-2535-1453 v1 ITEM NO. 7.E. however, a formal resolution to create the policy directive and the fee fund for that facility has not yet been adopted by City Council. The purpose of this report and the attached Resolution is to formalize City Council's prior direction and to create a policy governing how funds collected from Sunrise Park rentals are to be spent in the future. ANALYSIS: The Recreation Facility Fee Use Policy is a City Council policy that describes how special revenue funds can and cannot be used. The current fund accounts governed by the Fee Use Policy are: oo Senior Center Facility Fund oo Performing Arts Center Facility Fund oo Community Centers Facility Fund oo Sports Center Facility Fund The Fee Use Policy provides the following directives: oo Requirements - Facility fees shall be expended for either non -routine maintenance and supplies or essential equipment and the implementation costs associated therewith. oo Exclusions - Facility fees shall not be expended for routine maintenance and supplies or City employee wages and benefits. oo Prioritization - Urgent facility needs shall be given highest priority; essential equipment replacement and enhancements shall be prioritized where there is financial leverage (such as a match for a grant); other factors for prioritization include revenue enhancement potential and customer feedback. oo Fund Management — Facility fees for some facilities may only be spent to benefit the facilities from which they were generated. The Sunrise Park All -Weather Field was built by SOMO for approximately $2 million in 2018. The field was opened to the public in 2019. The rental rates for the Sunrise Park All -Weather Field vary based on the type of organization and the period of use and are as follows: Youth Sports Fees Non-Profit/Youth Sports Organizations Soccer $35/hr Non-Profit/Youth Sports Organizations Softball $24/hr Non -Lea ue/Non-Profit less than 50 players Soccer $50/hr Non-League/Non-Profit less than 50 players Softball $35/hr For Profit/Private Soccer $75/hr For Profit/Private Softball $53/hr Adult Sports Fees Non -Profit & Community Adult Leagues Soccer - Resident $50/hr Non -Profit & Community Adult Leagues Soccer - Non -Resident $75/hr Non -Profit & Community Adult Leagues Softball - Resident $35/hr Non -Profit & Community Adult Leagues Softball - Non -Resident $52/hr Non -Profit Non -League Soccer - Resident $55/hr OAK #4923-2535-1453 v1 2 ITEM NO. 7.E. Non -Profit Non -League Soccer - Non -Resident $82/hr Non -Profit Non -League Softball - Resident $38/hr Non -Profit Non -League Softball - Non -Resident $57/hr For Profit, Private Soccer - Resident $82/hr For Profit, Private Soccer - Non -Resident $123/hr For Profit, Private Softball - Resident $57/hr For Profit, Private Softball - Non -Resident $85/hr The Sunrise Park All -Weather Field is a highly sought-after space by both youth and adult sports organizations and is reserved year around. The current fund balance in the special revenue account for Sunrise Park is approximately $245,000. This represents all of the fees collected from field rentals since the park's opening. The average lifespan of an all-weather field like Sunrise Park is 8 to 10 years with an average replacement cost of one to two million dollars. The field will be 10 years old in 2028, however it was unutilized for most of 2020 and parts of 2021 during the COVID-19 pandemic, so the field could last slightly longer into the early 2030's. If there are no changes to the rental rates for the field, no expenditures from the special revenue fund, and no drop -in field use, the fund balance would be approximately $528,000 by 2030. The cost to replace an all-weather field could increase by that time or it could go down with new technology and materials. Despite the uncertainty of the future replacement costs, staff recommend keeping this fund to help support replacement costs and unanticipated repairs needed at the field. Staff recommend adding the Sunrise Park Facility Fund to the Fee Use Policy. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: This item is in line with the City Council priority of Community Quality of Life by ensuring youth and adult athletes have a year around option to participate in sports. OPTIONS CONSIDERED: 1. Staff Recommendation: Adopt a Resolution approving the proposed updates to the Recreation Facility Fee Use Policy to add the Sunrise Park Facility Fund. 2. Alternative Option: The Council could direct staff to eliminate the Sunrise Park Facility Fund and move the current fund balance into the General Fund. Staff do not recommend this option as it would eliminate a specific resource dedicated to future non -routine maintenance and the replacement needs of one of the most highly used fields in the City. FISCAL IMPACT/FUNDING SOURCE: There is no direct impact to the General Fund as a result of the proposed action. OAK #4923-2535-1453 v1 ITEM NO. 7.E. Code Compliance Approval Date: Department Head Approval Date: Finance Approval Date: Human Resources Approval Date: City Attorney Approval Date: City Manager Approval Date: Attachments: N/A 2/12/2025 C. Bagley N/A N/A 2/21/2025 L. Burdick 2/21/2025 M. Piedra 1. Draft Update Recreation Facility Fee Use Policy 2. Resolution 2025-013 Approving Updated Facility Fee Use Policy 3. Attachment A to Resolution OAK #4923-2535-1453 v1 4 ATTACHMENT A r t,. CITY OF ROHNERT PARK CITY COUNCIL POLICY SU BJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE ❑ RESO NO: POLICY ❑ MINUTE ORDER TABLE OF CONTENTS 1. PURPOSE........................................................................................................................................................................... 1 2. AUTHORITY......................................................................................................................................................................1 3. DEFINITIONS...................................................................................................................................................................1 4. BACKGROUND.................................................................................................................................................................2 S. PROVISIONS.....................................................................................................................................................................2 1. PURPOSE The City of Rohnert Park has established the below policy to provide direction and clarity for allowable uses of the facility fees collected for use of the Callinan Sports and Fitness Center, the Spreckels Performing Arts Center, the Rohnert Park Community Center, the Burton Avenue Recreation Center, the Senior Center, the Gold Ridge Recreation Center Multi -Use Room and the Sunrise Park All -Weather Field ("Facility Fees"). k 2. AUTHORITY All Facility Fee expenditures must be approved by the City Manager within his/her purchasing authority in accordance with the Purchasing Policy or by the City Council. 3. DEFINITIONS Facility — the building structure and all associated assets. Essential Equipment — includes, but is not limited to, facility equipment that must be in working order for day-to-day operations and enjoyment. Examples include exercise and theatre equipment including cardio and weight machines and theatre production equipment such as lighting, sound, and special effect systems. Non -Routine Maintenance and Supplies — includes, but is not limited to, major repairs, replacements, upgrades, and upkeep to integral components of the facility and the associated supplies. Examples include roof systems, air conditioning, lighting, flooring, and building exteriors. Routine Maintenance and Supplies — includes, but is not limited to, minor repairs and upkeep required to maintain the facility in operating order. Examples include janitorial services and cleaning supplies. City Employee Wages and Benefits— includes wages and benefits associated with employees of the City of Rohnert Park. OAK #4912-0585-4494v1 Page 1 of 3 ATTACHMENT A r t,. CITY OF ROHNERT PARK CITY COUNCIL POLICY SU BJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE ❑ RESO NO: POLICY ❑ MINUTE ORDER 4. BACKGROUND On March 11, 2014, the City Council adopted Resolution 2014-027 establishing new facility use fees for the City's various facilities and parks for the purpose of funding facility costs, which fees became effective July 1, 2014 ("Facility Use Fees"). On June 14, 2016, the City Council approved Resolution 2016-54 adopting a Recreation Facility Fee Use Policy directing and guiding the permitted and restricted uses of the revenues generated from facility fees for various City -owned recreational and cultural facilities. This policy directs how the revenues generated from these Facility Use Fees are accounted for and may be used. On July 24, 2018, the City Council adopted Resolution 2018-108 amending the Fee Use Policy and directed that the Facility Use Fees for the Burton Avenue Recreation Center, the Community Center, Gold Ridge Recreation Center, and Senior Center be deposited into a dedicated fund to be used consistent with the requirements for facility fees in the Fee Use Policy. On March 11, 2025, the City Council approved Resolution 2025- directing that all facility fees collected for use of the Sunrise Park All -Weather Field be deposited into a special revenue fund for that facility to be expended consistent with this policy. S. PROVISIONS Requirements — Except as further limited below, Facility Use Fees shall be expended for either Non -Routine Maintenance and Supplies or Essential Equipment and the implementation costs associated therewith. Exclusions - Facility Use Fees shall not be expended for Routine Maintenance and Supplies or City Employee Wages and Benefits. Prioritization - Urgent facility needs shall be given highest priority; essential equipment replacement and enhancements shall be prioritized upon financial leverage (such as a match for a grant); other factors for prioritization include revenue enhancement potential and customer feedback Fund Management - Facility Use Fees for the Sports Center and the Spreckels Performing Arts Center shall be expended on the facility where the Facility Use Fee revenue is earned. OAK #4912-0585-4494v1 Page 2 of 3 ATTACHMENT A r t,. CITY OF ROHNERT PARK CITY COUNCIL POLICY SU BJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE ❑ RESO NO: POLICY ❑ MINUTE ORDER Facility Fees earned through the rental of the Rohnert Park Community Center, the Burton Avenue Recreation Center, the Senior Center and the Gold Ridge Recreation Center Multi -Use Room shall be spent only to benefit those facilities. Expenditures shall be made from cash balances and not from projected future earnings. Facility Use Fees collected from the Sunrise Park All -Weather Field rentals shall be expended only for the non -routine maintenance for and replacement of the Sunrise Park all-weather soccer and softball fields. Other improvement and amenity needs at Sunrise Park are not eligible for funds expended from the Sunrise Park Facility Fee fund. REVISION HISTORY: ADOPTED 6/14/16 REVISED 7/24/18 REVISED 3/11/25 OAK #4912-0585-4494v1 Page 3 of 3 RESOLUTION NO.2025-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING THE RECREATION FACILITY FEE USE POLICY TO INCLUDE FEES COLLECTED AT SUNRISE PARK AND SUPERSEDING RESOLUTION 2018-108 WHEREAS, on March 11, 2014, the City Council adopted Resolution 2014-027 establishing new facility use fees for the City's various facilities and parks for the purpose of funding facility costs, which fees became effective July 1, 2014; and WHEREAS, on June 14, 2016, the City Council approved Resolution 2016-54 adopting a Recreation Facility Fee Use Policy directing and guiding the permitted and restricted uses of the revenues generated from facility fees for use of certain City -owned facilities ("Fee Use Policy"); and WHEREAS, on July 24, 2018, the City Council adopted Resolution 2018-108 and thereby approved a 20 percent (20%) increase to the hourly rental rates for Burton Avenue Recreation Center, Community Center, Gold Ridge Recreation Center, and the Senior Center and amended the Fee Use Policy to indicate that increased revenue would be deposited into a fund dedicated to maintaining those specific facilities consistent with the Fee Use Policy requirements; and WHEREAS, on June 11, 2019, during a discussion on facility rental fees, the City Council directed staff to establish a special revenue fund for the Sunrise All -Weather Field; and WHEREAS, on June 25, 2019, the City Council adopted the Parks/Facilities Reservation and Use Policy Handbook but did not formally establish the Sunrise Park special revenue account or direct the permitted and restricted uses of that fund by resolution, although the account has been created and rental revenues for the Sunrise Park All -Weather Field have been deposited therein; and WHEREAS, the City Council desires to continue allocating Sunrise Park rental fees into this special revenue fund to ensure sustainable maintenance and replacement funding for the all- weather park field; and WHEREAS, the City Council seeks to amend the Fee Use Policy to incorporate the Sunrise Park Facility Fund and to direct and guide the permitted and restricted uses of that fund similar to the City's other facility funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park hereby amends the Recreation Facility Fee Use Policy to include the Sunrise Park Facility Fund, as set forth in Exhibit A attached hereto and incorporated herein by reference and supersedes Resolution 2018-108. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 1 Ph day of March, 2025. CITY OF ROHNERT PARK Gerard Giudice, Mayor ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: ELWARD: RODRIGUEZ: SANBORN: GIUDICE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2025-013 Page 2 of 2 44�Ir4k� PAi� :i7 Cn {illl Ci kil�F CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE 8.01.001 ® RESO NO: 2025-013 3/11/2025 POLICY ❑ MINUTE ORDER TABLE OF CONTENTS 1. PURPOSE........................................................................................................................................................................... 1 2. AUTHORITY......................................................................................................................................................................1 3. DEFINITIONS...................................................................................................................................................................1 4. BACKGROUND.................................................................................................................................................................2 5. PROVISIONS.....................................................................................................................................................................2 1. PURPOSE The City of Rohnert Park has established the below policy to provide direction and clarity for allowable uses of the facility fees collected for use of the Callinan Sports and Fitness Center, the Spreckels Performing Arts Center, the Rohnert Park Community Center, the Burton Avenue Recreation Center, the Senior Center, the Gold Ridge Recreation Center Multi -Use Room and the Sunrise Park All -Weather Field ("Facility Fees"). 2. AUTHORITY All Facility Fee expenditures must be approved by the City Manager within his/her purchasing authority in accordance with the Purchasing Policy or by the City Council. 3. DEFINITIONS Facility — the building structure and all associated assets. Essential Equipment — includes, but is not limited to, facility equipment that must be in working order for day-to-day operations and enjoyment. Examples include exercise and theatre equipment including cardio and weight machines and theatre production equipment such as lighting, sound, and special effect systems. Non -Routine Maintenance and Supplies — includes, but is not limited to, major repairs, replacements, upgrades, and upkeep to integral components of the facility and the associated supplies. Examples include roof systems, air conditioning, lighting, flooring, and building exteriors. Routine Maintenance and Supplies — includes, but is not limited to, minor repairs and upkeep required to maintain the facility in operating order. Examples include janitorial services and cleaning supplies. City Employee Wages and Benefits— includes wages and benefits associated with employees of the City of Rohnert Park. OAK #4912-0585-4494v1 Page 1 of 3 0 44�Ir4k� PAi� :i7 Cn {illl Ci kil�F CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE 8.01.001 ® RESO NO: 2025-013 3/11/2025 POLICY ❑ MINUTE ORDER 4. BACKGROUND On March 11, 2014, the City Council adopted Resolution 2014-027 establishing new facility use fees for the City's various facilities and parks for the purpose of funding facility costs, which fees became effective July 1, 2014 ("Facility Use Fees"). On June 14, 2016, the City Council approved Resolution 2016-54 adopting a Recreation Facility Fee Use Policy directing and guiding the permitted and restricted uses of the revenues generated from facility fees for various City -owned recreational and cultural facilities. This policy directs how the revenues generated from these Facility Use Fees are accounted for and may be used. On July 24, 2018, the City Council adopted Resolution 2018-108 amending the Fee Use Policy and directed that the Facility Use Fees for the Burton Avenue Recreation Center, the Community Center, Gold Ridge Recreation Center, and Senior Center be deposited into a dedicated fund to be used consistent with the requirements for facility fees in the Fee Use Policy. On March 11, 2025, the City Council approved Resolution 2025-013 directing that all facility fees collected for use of the Sunrise Park All -Weather Field be deposited into a special revenue fund for that facility to be expended consistent with this policy. 5. PROVISIONS Requirements — Except as further limited below, Facility Use Fees shall be expended for either Non -Routine Maintenance and Supplies or Essential Equipment and the implementation costs associated therewith. Exclusions - Facility Use Fees shall not be expended for Routine Maintenance and Supplies or City Employee Wages and Benefits. Prioritization - Urgent facility needs shall be given highest priority; essential equipment replacement and enhancements shall be prioritized upon financial leverage (such as a match for a grant); other factors for prioritization include revenue enhancement potential and customer feedback Fund Management - Facility Use Fees for the Sports Center and the Spreckels Performing Arts Center shall be expended on the facility where the Facility Use Fee revenue is earned. Facility Fees earned through the rental of the Rohnert Park Community Center, the Burton Avenue Recreation Center, the Senior Center and the Gold Ridge Recreation OAK #4912-0585-4494v1 Page 2 of 3 0 4�Ir4k� PAi� :i7 Cn {illl Ci kil�F CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE 8.01.001 ® RESO NO: 2025-013 3/11/2025 POLICY ❑ MINUTE ORDER Center Multi -Use Room shall be spent only to benefit those facilities. Expenditures shall be made from cash balances and not from projected future earnings. Facility Use Fees collected from the Sunrise Park All -Weather Field rentals shall be expended only for the non -routine maintenance for and replacement of the Sunrise Park all-weather soccer and softball fields. Other improvement and amenity needs at Sunrise Park are not eligible for funds expended from the Sunrise Park Facility Fee fund. REVISION HISTORY: ADOPTED 6/14/16 REVISED 7/24/18 REVISED 3/11/25 OAK #4912-0585-4494v1 Page 3 of 3 0 N F eT LI) �M1LIFARpti� ITEM NO. 7.F. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Prepared By: Tim Mattos, Director of Public Safety Agenda Title: Adopt a Resolution Authorizing the City Manager to Enter Into and Execute an Agreement Between the County of Sonoma and the City of Rohnert Park for Mobile Crisis Response Program Funding in the Amount of $921,028 for the Term of July 1, 2024 to June 30, 2025 RECOMMENDED ACTION: City Council adopt a resolution authorizing the City Manager to enter into and execute an agreement with the County of Sonoma to receive $921,028 in funding for fiscal year 2024/25 SAFE Team operating expenses. BACKGROUND: Beginning January 1, 2024, the California Department of Health Services implemented a new Medi- Cal Mobile Crisis Benefit. This requires that counties provide services to Medi-Cal beneficiaries experiencing a behavioral health crisis, including rapid response, individual assessment, and community -based stabilization. The SAFE Team has been operating a mobile crisis response program in Rohnert Park since November 2021, in partnership with the City of Cotati. In January 2023, Sonoma State University joined the SAFE Team as well. The County of Sonoma will provide one-time funding to support the SAFE Team in meeting the requirements of the new Medi-Cal Mobile Crisis Benefit. ANALYSIS: The SAFE Team has responded to approximately 5500 calls for service in Rohnert Park regarding mental health and substance abuse crises better handled by their specially trained intervention workers than by law enforcement officers. The SAFE Team has also responded alongside Public Safety Officers to another nearly 700 calls for service, providing assistance and expertise when safe conditions were established. This program has proven to be a highly effective addition to the resources the City provides to the Rohnert Park community. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA") STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: Execution of the agreement with the County of Sonoma promotes the Council goals of 1) Community Quality of Life, by bringing qualified and effective services to the community; and 2) Organization ITEM NO. 7.F. Wellbeing, by alleviating costs otherwise charged to the General Fund. It also aligns with the Council priority of Opening the Rohnert Park People Services Center, by supporting investments into mental health care and social services. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends adopting a resolution authorizing the City Manager to enter into and execute an agreement with the County of Sonoma to receive $921,028 in funding for fiscal year 2024/25 SAFE Team operating expenses. 2. Alternative: Staff also considered not adopting this resolution and did not recommend this option because the funding from the County will bring support the SAFE Team, which bring significant benefit to the Rohnert Park community. FISCAL IMPACT/FUNDING SOURCE: One-time finding in the amount of $921,028 will be provided by the County of Sonoma to the City of Rohnert Park upon execution of the agreement. Expenditures for this program were included in the FY 2024-25 Budget. This funding will reduce the General Fund budgeted net cost by $921,028 resulting in potential savings for the year. Code Compliance Approval Date: N/A Department Head Approval Date: 02/18/2025 Finance Approval Date: 01/28/2025 Human Resources Approval Date: N/A City Attorney Approval Date: 01/27/2025 City Manager Approval Date: 2/20/2025 Attachments: 1. Resolution Authorizing the City Manager to Enter Into and Execute an Agreement Between the County of Sonoma and the City of Rohnert Park for Mobile Crisis Response Program Funding in the Amount of $921,028 for the Term of July 1, 2024 to June 30, 2025 2. Agreement Between County of Sonoma and the City of Rohnert Park for Mobile Crisis Response Program Funding 2 RESOLUTION NO.2025-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT BETWEEN THE COUNTY OF SONOMA AND THE CITY OF ROHNERT PARK FOR MOBILE CRISIS RESPONSE PROGRAM FUNDING IN THE AMOUNT OF $921,028 FOR THE TERM OF DULY 1, 2024 TO JUNE 30, 2025 WHEREAS; the City of Rohnert Park, the City of Cotati, Sonoma State University, and Petaluma People Services Center operate the Specialized Assistance for Everyone (SAFE) Team to provide an alternative mobile response to individuals experiencing homelessness, mental illness, or substance abuse; WHEREAS, the Sonoma County Department of Health Services is partnering with local agencies to implement a new Medi-Cal Mobile Crisis Benefit through regional collaboration to provide rapid response, individual assessment, and community -based stabilization to Medi-Cal beneficiaries experiencing behavioral health crises; and WHEREAS, the County of Sonoma will provide a one-time investment to the City of Rohnert Park in support of the SAFE Team to meet the Medi-Cal Mobile Crisis Benefit requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the City Manager, or her designee, to execute the Agreement between the County of Sonoma and the City of Rohnert Park for mobile crisis response program funding in the amount of $921,028 for the term of July 1, 2024 to June 30, 2025. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to increase budgetary revenue estimates by $921,028 to match expenditures that have already been appropriated in the FY 2024-25 Budget. DULY AND REGULARLY ADOPTED this 11 day of March, 2025. ATTEST: Sylvia Lopez Cuevas, City Clerk CITY OF ROHNERT PARK Gerard Giudice, Mayor APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney ADAMS: ELWARD: RODRIGUEZ: SANBORN: GIUDICE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2025-014 Page 2 of 2 Agreement No: 2024-1053-A00 AGREEMENT BETWEEN COUNTY OF SONOMA AND THE CITY OF ROHNERT PARK FOR MOBILE CRISIS RESPONSE PROGRAM FUNDING This agreement (hereinafter "Agreement") dated on , 2024 (hereinafter "Effective Date") is by and between the County of Sonoma, a political subdivision of the State of California (hereinafter "County") and City of Rohnert Park (hereinafter "City"). RECITALS WHEREAS, the California Department of Health Services has implemented a new Medi- Cal Mobile Crisis Benefit requiring counties to provide rapid response, individual assessment and community -based stabilization to Medi-Cal beneficiaries who are experiencing a behavioral health crisis beginning January 1, 2024; WHEREAS, the Sonoma County Department of Health Services is partnering with the cities of Santa Rosa, Petaluma, Rohnert Park, and Cotati to expand their services in implementing this benefit through a regional collaboration approach; WHEREAS, the Sonoma County Board of Supervisors allocated Measure O Sales Tax revenue in May 2023 to support the implementation of these city -level programs and participate in a collaborative evaluation of these programs along with the Department of Health Services' Mobile Support Team; WHEREAS, the City of Rohnert Park's mobile crisis response team is consistent with the requirements of the Medi-Cal Mobile Crisis benefit that utilizes behavioral health and emergency medical service teams to act as first responders to service calls that do not require law enforcement resources; WHEREAS, the cities of Cotati, Rohnert Park, Petaluma, and the Sonoma State University are partnering with Petaluma People Services Center to operate SAFE (Specialized Assistance for Everyone), to improve response to mental illness and substance abuse crises, and will operate teams of specially trained civilian first responders who respond to and proactively address calls for service that have traditionally (and unnecessarily) burdened law enforcement, emergency medical services and health care providers; and WHEREAS, in the judgment of the Board of Supervisors, it is necessary and desirable to provide funding to the City of Rohnert Park as a one-time investment to assist in expanding the capabilities of their mobile support team program. WHEREAS, County personnel provide clinical services for the City of Rohnert Park mobile support team, as described in Exhibit A ("SAFE Services"). NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants contained herein, the parties hereto agree as follows: AGREEMENT Contract Exhibits This Agreement includes the following exhibits, which are hereby incorporated by reference as though fully set forth herein. In the event of a conflict between the terms in the body of this Agreement and any of the following exhibits, the terms in the body of this Agreement shall control. Page 1 of 30 Agreement No: 2024-1053-A00 Exhibit A. Scope of Work and Budget Exhibit B. Insurance Requirements Exhibit C. Special Terms and Conditions — Information Privacy & Security — HIPAA Business Associate Addendum 2. Funding Amount County agrees to provide funding ("Program Funds") to City in the amount of $921,028 upon execution of this Agreement. 3. Use of Program Funds City shall use Program Funds as described in Exhibit A (Scope of Work and Budget), attached hereto and incorporated herein by this reference (hereinafter "Exhibit A"). In the event City does not complete efforts as described in Exhibit A by the end of the term of this Agreement, City shall return to the County all unused Program Funds provided to City under this Agreement. 4. Documentation of Project City shall provide a written report on the use of Program Funds, and any other reasonable information the County should request including data requested as part of the collaborative evaluation efforts, within ten days after the term end date of this Agreement. 5. Invoices City agrees to provide County with invoices demonstrating City's expenditures under this Agreement with sufficient detail and frequency to reasonably demonstrate compliance with any County Measure O requirements. All billing and payment invoices shall be submitted via email or to the following address: Sonoma County Department of Health Services Fiscal Department Attention: Accounts Payable 1450 Neotomas Avenue, Suite 200 Santa Rosa, CA 95405 DHS.Fiscal@sonoma-county.org 6. Term and Termination 6.1. Term The term of this Agreement shall be from July 1, 2024 to June 30, 2025. 6.2. Termination Notwithstanding any other provision of this Agreement, at any time and without cause, County shall have the right, in its sole discretion, to terminate this Agreement by giving 5 days' advance written notice to City. 7. Publicity Publicity generated by City for work performed or services offered or funded by this Agreement during the term of this Agreement and for one year following expiration of this Agreement shall make reference to the contribution of the County in making the project possible. Page 2 of 30 Agreement No: 2024-1053-A00 8. Non -Discrimination City agrees to comply with applicable federal state and local laws prohibiting discrimination in employment or in the provision of services because of race, color, religion, national origin, age, sex, sexual orientation or mental or physical handicap. City agrees to comply with Sections 19-30 through 19-40 of the Sonoma County Code, prohibiting discrimination due to HIV infection or a related condition. 9. Indemnification City agrees to accept all responsibility for loss or damage to any person or entity, including but not limited to County, and to defend, indemnify, hold harmless, reimburse and release County, its officers, agents and employees, from and against any and all actions, claims, damages, disabilities, liabilities and expense, including but not limited to attorney's fees and the cost of litigation incurred in the defense of claims as to which this indemnity applies or incurred in an action by County to enforce the indemnity provisions herein, whether arising from personal injury, property damage or economic loss of any type, that may be asserted by an person or entity, including City, arising out of or in connection with the performance of City hereunder, whether or not there is concurrent negligence on the part of the County, but to the extent required by law, excluding liability due to the sole or active negligence or due to the willful misconduct of the County. If there is a possible obligation to indemnify, City's duty to defend exists regardless of whether it is ultimately determined that there is not a duty to indemnify. County shall have the right to select its own legal counsel at the expense of City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for City or its agents under workers' compensation acts, disability, benefit acts, or other employee benefit acts. 10. Confidentiality Contractor agrees to maintain the confidentiality of all patient medical records and client information in accordance with all applicable state and federal laws and regulations, including the requirement to implement reasonable and appropriate administrative, physical and technical safeguards to protect all confidential information. This Section 9 shall survive termination of this Agreement. 11. Compliance With Laws City agrees to comply, and to ensure compliance by its employees, subcontractors, and agents with all applicable federal, state and local laws, regulations, and statutes and policies, applicable to the services provided under this Agreement as they exist now and as they are changed, amended, or modified during the term of this Agreement. To the extent there is a conflict between federal or state law or regulation and a provision in this Agreement, City shall comply with the federal or state law or regulation. Noncompliance during the term of the Agreement will be considered a material breach and may result in termination of the Agreement or pursuit of other legal or administrative remedies. 12. Right to Audit and Inspect City understands and agrees to permit County the right to audit and inspect all records, notes and writings of any kind to the extent permitted by law, for the purpose of monitoring City compliance with the terms and conditions of this Agreement. Page 3 of 30 Agreement No: 2024-1053-A00 13.Obligations after Termination The following shall remain in full force and effect after termination of this Agreement: (1) Article 8, Non -Discrimination, (2) Article 9, Indemnification, and (3) Article Error! Reference source not found., Confidentiality, (4) Article Error! Reference source not found., Compliance With Laws. 14. No Political or Religious Activity County funds shall be used only for the purposes specified in this Agreement and in any attachments thereto. No County funds shall be used for any political activity, or to further the election or defeat of any candidate for political office. No County funds shall be used for purposes of religious worship, instruction, or proselytizing. 15. Merger This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement, pursuant to Code of Civil Procedure 1856. No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties. 16. Severability In the event that any provision of this Agreement shall be held by a court to be invalid or illegal for any reason, said invalidity or illegality shall not affect the remaining provisions of this Agreement. 17. Method and Place of Giving Notice All notices shall be made in writing and may be given by personal delivery or by mail. Notices sent by mail should be addressed as follows: To County: To City: Behavioral Health Director City Clerk's Office Behavioral Health Division City of Rohnert Park Department of Health Services 130 Avram Avenue County of Sonoma Rohnert Park CA 94928 2227 Capricorn Way, Suite 207 707-588-2227 Santa Rosa, CA 95407 cityclerk@rpcity.org 707-565-4850 And when so addressed, shall be deemed given upon deposit in United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices are to be given by giving notice pursuant to this paragraph. 18. Assignment/Delegation Neither party shall assign, sublet, or transfer any interest in or delegate any duty under this Agreement without the written consent of the other, and no assignment shall have any force or effect whatsoever unless and until the other party shall have so consented. Page 4 of 30 Agreement No: 2024-1053-A00 19. Status of Parties This Agreement shall not be construed to create a joint venture or partnership. Neither parry is the agent of the other for any purpose. There are no third party beneficiaries to this Agreement, and it may be enforced only by the parties hereto. 20.Insurance With respect to performance of work under this Agreement, City shall maintain and shall require all of its subcontractors, contractors, and other agents to maintain insurance as described in Exhibit B (Insurance Requirements), which is attached hereto and incorporated herein by this reference. § The remainder of this page has intentionally been left blank. § Page 5 of 30 Agreement No: 2024-1053-A00 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date. CITY OF ROHNERT PARK: Marcela Piedra, City Manager Dated City of Rohnert Park COUNTY OF SONOMA: Approved; Certificate of Insurance on File with County: Jennifer Solito, Interim Director Dated Department of Health Services Approved as to Substance: Division Director or Designee Dated Approved as to Form: Sonoma County Counsel Dated Approved as to Substance: Privacy & Security Officer or Designee Page 6 of 30 Agreement No: 2024-1053-A00 Exhibit A Exhibit A. Scope of Work and Budget Mobile Crisis Services Expansion 1. Purpose State of California Department of Health Care Services Behavioral Health Information Notice 23-025 (BHIN 23-025) establishes a new Medi-Cal Benefit for Mobile Crisis services providing rapid response, assessment, and stabilization to individuals experiencing a mental health and/or substance use disorder (SUD) crisis. a. Under this agreement, the City of Rohnert Park, will retain the services of a qualified subcontractor to operate mobile crisis services as defined by the California Department of Health Care Services (DHCS) Behavioral Health Information Notice No. 23-025 (BHIN 23-025 and specified by and in partnership with Sonoma County Behavioral Health (SCBH). b. No later than June 30, 2025, all calls for service shall adhere to the guidelines outlined in BHIN 23-025, regardless of the individual's Medi-Cal or insurance status. c. No later than June 30, 2025, the City will require their qualified subcontractor to adhere to Exhibit C, the Special Terms and Conditions — Information Privacy & Security — HIPAA Business Associate Addendum as may be subsequently amended due to changes in the law or by mutual consent of the City/SSU and County. 2. Budget Direct Personnel Expenses FTE Amount $ SAFE Team Director .33 32,011 SAFE Team Manager .33 23,587 SAFE Training Manager .33 23,587 Part-time Clinical Supervisor .04 4,001 Part -Time Counselor .08 1,853 SAFE Team Navigator .33 20,218 EMT Specialists 4.51 268,726 Crisis Intervention Specialists 4.51 268,726 Total Direct Personnel 642,709 Total Staff Benefits (22% of salaries) 141,396 Operating Expenses Dues & Fees 1,013 Books & Subscriptions 101 Office Supplies 1,013 SAFE Medical & Other Supplies 12,150 Postage 608 Duplication & Printing 1,418 Staff Training 1,215 Staff Travel 1,620 Furniture & Equipment 4,050 Equipment Repair & Maintenance 11,340 Vehicle Fuel & Repair 12,960 Page 7 of 30 Agreement No: 2024-1053-A00 Exhibit A Insurance 12,150 Building Maintenance 4,050 Utilities 14,175 Communications 12,150 Total Operating Expenses 90,013 Total Indirect Expenses (10% de minimis rate) 87,412 Grand Total 961,528 Less City of Rohnert Park Operating Expenses Offset 40,500 Total 921,028 Page 8 of 30 Agreement No: 2024-1053-A00 Exhibit B (Insurance Template 17) Exhibit B. Insurance Requirements City shall maintain insurance as described below unless such insurance has been expressly waived by the attachment of a Waiver of Insurance Requirements. The insurance shall be maintained for 1 year after all Program Funds have been disbursed. County reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve City from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement. 1. Workers Compensation and Employer's Liability Insurance a. Workers Compensation insurance with statutory limits as required by the Labor Code of the State of California. b. Employer's Liability with minimum limits of $1,000,000 per Accident; $1,000,000 Disease per employee; $1,000,000 Disease per policy. c. Required Evidence of Insurance: Certificate of Insurance. 2. General Liability Insurance a. Commercial General Liability Insurance on a standard occurrence form, no less broad than Insurance Services Office (ISO) Form CG 00 01. b. Minimum Limits: $1,000,000 per Occurrence; $2,000,000 General Aggregate; $2,000,000 Products/Completed Operations Aggregate. The required limits may be provided by a combination of General Liability Insurance and Commercial Umbrella Liability Insurance. If City maintains higher limits than the specified minimum limits, County requires and shall be entitled to coverage for the higher limits maintained by City. c. Any deductible or self -insured retention shall be shown on the Certificate of Insurance. If the deductible or self -insured retention exceeds $25,000, it must be approved in advance by County. City is responsible for any deductible or self -insured retention and shall fund it upon County's written request, regardless of whether City has a claim against the insurance or is named as a parry in any action involving the County. d. "County of Sonoma, its Officers, Agents, and Employees" shall be additional insureds for liability arising out of City's ongoing operations. (ISO Endorsement CG 20 26 or equivalent). e. The insurance provided to the additional insureds shall be primary to, and non-contributory with, any insurance or self-insurance program maintained by them. f. The policy definition of"insured contract" shall include assumptions of liability arising out of both ongoing operations and the products -completed operations hazard (broad form contractual liability coverage, including the "f ' definition of insured contract in ISO Form CG 00 01 or equivalent). g. The policy shall cover inter -insured suits between County and City and include a "separation of insureds" or "severability" clause which treats each insured separately. h. Required Evidence of Insurance i. Copy of the additional -insured endorsement or policy language granting additional - insured status; and ii. Certificate of Insurance. Page 9 of 30 Agreement No: 2024-1053-A00 Exhibit B (Insurance Template 17) 3. Automobile Liability Insurance a. Minimum Limits: $1,000,000 combined single limit per accident. b. Insurance shall apply to all owned vehicles if City owns vehicles. c. Insurance shall apply to hired and non -owned vehicles. d. Required Evidence of Insurance: Certificate of Insurance. 4. Errors and Omissions Insurance a. Minimum Limit: $1,000,000 per claim or per occurrence. b. Any deductible or self -insured retention shall be shown on the Certificate of Insurance. If the deductible or self -insured retention exceeds $100,000, it must be approved in advance by County. c. If the insurance is on a Claims -Made basis, the retroactive date shall be no later than the commencement of the work. d. Required Evidence of Insurance: Certificate of Insurance. 5. Standards for Insurance Companies Insurers, other than the California State Compensation Insurance Fund, shall have an A.M. Best's rating of at least A:VII. 6. Documentation a. All required Evidence of Insurance shall be submitted prior to the execution of this Agreement. City agrees to maintain current Evidence of Insurance on file with County for the required period of insurance. b. The name and address for Additional Insured endorsements and Certificates of Insurance is: County of Sonoma, its Officers, Agents, and Employees Attn: DHS — Contract & Board Item Development Unit 1450 Neotomas Avenue, Suite 200 Santa Rosa, CA 95405 DHS-Contracting@sonoma-county.org c. Required Evidence of Insurance shall be submitted for any renewal or replacement of a policy that already exists at least 10 days before expiration or other termination of the existing policy. d. City shall provide immediate written notice if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible or self -insured retention is increased. e. Upon written request, certified copies of required insurance policies must be provided within 30 days. 7. Policy Obligations City's indemnity and other obligations shall not be limited by the foregoing insurance requirements. Page 10 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) Exhibit C. Special Terms and Conditions — Information Privacy & Security — HIPAA Business Associate Addendum This Business Associate Addendum ("Addendum") supplements and is made a part of the services agreement ("Agreement") by and between County of Sonoma ("County") and City of Rohnert Park ("Business Associate"). RECITALS WHEREAS, County is a Hybrid Entity as defined under 45 Code of Federal Regulations ("CFR") Section 164.103; WHEREAS, City of Rohnert Park is a Business Associate as defined under 45 CFR Section 160.103; WHEREAS, County wishes to disclose certain information to Business Associate pursuant to the terms of Addendum, some of which information may constitute Protected Health Information ("PHI"), including electronic Protected Health Information ("ePHI"); WHEREAS, County and Business Associate intend to protect the privacy and provide for the security of PHI, including ePHI, disclosed to Business Associate pursuant to Addendum in compliance with the Health Insurance Portability and Accountability Act of 1996, Public Law 104 191 ("HIPAA"), regulations promulgated thereunder by the U.S. Department of Health and Human Services, and other applicable laws; and WHEREAS, as part of the HIPAA Regulations, the Privacy Rule and Security Rule require County to enter into a contract containing specific requirements with Business Associate prior to the disclosure of PHI, including ePHI, as set forth in, but not limited to, 45 CFR Sections 164.502(e), 164.504(e), and 164.308(b)(1) and contained in Addendum. NOW THEREFORE, in consideration of the mutual promises below and the exchange of information pursuant to Addendum, the parties agree as follows: Part I: HIPAA Business Associate Addendum (Applies to HIPAA Business Associates) 1. Definitions Terms used, but not otherwise defined, in Addendum shall have the same meaning as those terms in the HIPAA Regulations as set forth at 45 CFR Sections 160.103, 164.304, and 164.501. A. HIPAA Regulations. "HIPAA Regulations" shall mean the Privacy, Security, Breach Notification, and Enforcement Rules as set forth at 45 CFR Part 160 and Part 164. B. Breach. "Breach" shall mean the acquisition, access, use, or disclosure of PHI in a manner not permitted under 45 CFR Part 164 Subpart E and that compromises the security or privacy of PHI as defined at 45 CFR Section 164.402. C. Business Associate. "Business Associate" shall have the same meaning as the term "Business Associate" as set forth at 45 CFR Section 160.103. D. Covered Entity. "Covered Entity" shall have the meaning given to such term under the Privacy Rule and the Security Rule, including, but not limited to, 45 CFR Section 160.103. For purposes of this Addendum, this term is intended to mean the County of Sonoma. Page 1 1 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) E. Data Aggregation. "Data Aggregation" shall have the same meaning as the term "Data aggregation" as set forth at 45 CFR Section 164.501. F. Designated Record Set. "Designated Record Set" shall have the same meaning as the term "designated record set" as set forth at 45 CFR Section 164.501. G. Disclosure. "Disclosure" shall mean the release of, transfer of, provision of access to, or divulging in any manner information outside the entity holding the information in accordance with 45 CFR Section 160.103. H. Health Care Operations. "Health Care Operations" shall have the same meaning as "Health care operations" as set forth at 45 CFR Section 164.501. I. Individual. "Individual" shall have the same meaning as the term "Individual' as set forth at 45 CFR Section 164.501, except that the term "Individual" as used in this Addendum shall also include a person who qualifies as a personal representative in accordance with 45 CFR Section 164.502(g). J. Minimum Necessary. "Minimum Necessary" shall mean the minimum amount of PHI necessary for the intended purpose, as set forth at 45 CFR Sections 164.502(b) and 164.514(d): Standard: Minimum Necessary. K. Privacy Rule. "Privacy Rule" shall mean the HIPAA Standards for Privacy of Individually Identifiable Health Information as set forth at 45 CFR Part 160 and 45 CFR Part 164 Subparts A and E. L. PHI. "PHI" shall have the same meaning as the term "protected health information" as set forth at 45 CFR Section 160.103, except limited to the information received from Covered Entity or created, received, maintained, or transmitted by Business Associate on behalf of Covered Entity. M. Required by Law. "Required by law" shall have the same meaning as the term "required by law" as set forth at 45 CFR Section 164.103. N. Secretary. "Secretary" shall mean the Secretary of the United States Department of Health and Human Services ("DHHS") or his/her designee. O. Security Incident. "Security Incident" shall mean the attempted or successful unauthorized access, use, disclosure, modification, or destruction of personally identifiable information.. A Security Incident includes the attempted or successful unauthorized access, use, disclosure, modification, or destruction of or interference with systems operations in an information system which processes PHI that is under the control of Covered Entity or Business Associate of Covered Entity, but does not include minor incidents that occur on a daily basis, such as scans, "pings", or unsuccessful random attempts to penetrate computer networks or servers maintained by Business Associate. P. Security Rule. "Security Rule" shall mean the HIPAA Security Standards for the Protection of ePHI as set forth at 45 CFR Part 160 and 45 CFR Part 164 Subparts A and E. Q. Subcontractor. "Subcontractor" shall mean a subcontractor of Business Associate that creates, receives, maintains, or transmits PHI on behalf of Business Associate. Page 12 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) R. Unsecured PHI. "Unsecured PHI" shall have the same meaning as the term "unsecured protected health information" as set forth at 45 CFR Section 164.402, except limited to the information received from Covered Entity or created, received, maintained, or transmitted by Business Associate on behalf of Covered Entity. S. Use. "Use" shall mean, with respect to individually identifiable health information, the sharing, employment, application, utilization, examination, or analysis of such information within an entity that maintains such information in accordance with 45 CFR Section 160.103. 2.Obligations of Business Associate Business Associate acknowledges that Business Associate is directly required to comply with the HIPAA Regulations and that Business Associate (including its subcontractors) may be held directly liable for and be subject to penalties for failure to comply.. To the extent Business Associate is to carry out one or more of County's obligations under 45 CFR Part 164 Subpart E of the Privacy Rule, Business Associate agrees to comply with the requirements of 45 CFR Part 164 Subpart E that apply to County in the performance of such obligations. 3. Use or Disclosure of Protected Health Information Except as otherwise provided in Addendum, Business Associate shall use and/or disclose PHI only as necessary to perform functions, activities, or services documented in the Scope of Work ("Exhibit A") section of this Agreement for or on behalf of County, provided that such use and/or disclosure does not violate the HIPAA Regulations.. Business Associate agrees not to further use or disclose PHI other than as permitted or required by Addendum or as required by law.. Business Associate must make reasonable efforts to limit PHI to the Minimum Necessary to accomplish the intended purpose of the use, disclosure, or request. The uses of PHI may not exceed the limitations applicable to County under the HIPAA Regulations. 4. Designation of a Privacy Officer and a Security Officer A. Contractor shall designate a qualified and trained Security Officer to oversee its data security program who shall be responsible for carrying out the requirements of the HIPAA Security Rule (45 CFR Part 164 Subpart C) B. Contractor shall designate a qualified and trained Privacy Officer to oversee its information privacy program who shall be responsible for carrying out the requirements of the HIPAA Privacy Rule (45 CFR Part 164 et. seq.) 5. Safeguarding Protected Health Information Business Associate shall use appropriate safeguards to prevent the use or disclosure of PHI other than as provided for by Addendum. Business Associate shall implement administrative, physical, and technical safeguards and shall comply with 45 CFR Part 164 Subpart C with respect to ePHI that reasonably and appropriately protect the confidentiality, integrity, and availability of ePHI created, received, maintained, or transmitted on behalf of County and prevent the use or disclosure of PHI other than as provided for by Agreement. A. Encryption Requirements for Transmission and Storage of Electronic Data. All ePHI transmitted to Business Associate by County, and/or for or on behalf of County by Business Associate, and/or to County by Business Associate shall be provided or transmitted using encryption methods which renders such ePHI unusable, unreadable, or Page 13 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) indecipherable by unauthorized persons. All ePHI stored by Business Associate on electronic media shall be protected using encryption methods which render such ePHI unusable, unreadable, or indecipherable by unauthorized persons. Encryption of ePHI in transit or at rest shall use a technology or methodology set forth by the Secretary in the guidance issued under Section 13402(h)(2) of Public Law 111-5, and in accordance with the National Institute of Standards Technology (NIST) and Standards and Federal Information Processing Standards (FIPS), as applicable. B. Destruction of PHI on paper, film, or other hard copy media must involve either shredding or otherwise destroying the PHI so that it cannot be read or reconstructed. C. Should any employee or subcontractor of Business Associate have direct, authorized access to County computer systems that contain ePHI, Business Associate shall immediately notify County of any change of such personnel (e.g., employee or subcontractor termination, or change in assignment where such access is no longer necessary) in order for County to disable the previously authorized access. 6. Notification of Breach, Unauthorized Use or Improper Disclosure Business Associate must notify County in writing of any access, use, or disclosure of PHI not permitted or provided for by Addendum and/or any actual or suspected use or disclosure of data in violation of any applicable federal or state laws or regulations of which Business Associate becomes aware. A breach or unauthorized access, use, or disclosure shall be treated as discovered by Business Associate the first day on which such unauthorized access, use, or disclosure is known, or should reasonably have been known, to Business Associate or to any person, other than the individual committing the unauthorized disclosure, that is an employee, officer, subcontractor, agent, or other representative of Business Associate. A. Notification must be made as soon as practicable, but not later than 24 hours after discovery, by telephone call to 707-565-5703 plus e-mail to: DHS-Privacy&Security@sonoma-county.org, and will include: 1) The identification of each Individual whose PHI has been, or is reasonably believed by Business Associate to have been, accessed, acquired, used, or disclosed; and 2) A description of any remedial action taken or proposed to be taken by Business Associate. B. Business Associate must provide a complete report of the investigation to the County Privacy and Security Officer within ten (10) working days of the discovery of the breach or unauthorized use or disclosure. The report shall be submitted on the "Privacy Incident Report" form and shall include an assessment of all known factors relevant to a determination of whether a breach occurred. The report shall also include a full, detailed corrective action plan, including information on measures that were taken to halt and/or contain the improper use or disclosure. If the County requests information in addition to that listed on the "Privacy Incident Report" form, Contractor shall make reasonable efforts to provide the County with such information. C. Business Associate must mitigate any harm that results or may result from the breach, security incident, or unauthorized access, use, or disclosure of unsecured PHI by Page 14 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) Business Associate or its employees, officers, subcontractors, agents, or other representatives. D. Following a breach or unauthorized access, use, or disclosure of unsecured PHI, Business Associate agrees to take any and all corrective action necessary to prevent recurrence, to document any such corrective action, and to make this documentation available to County. 7. Agents and Subcontractors of Business Associate In accordance with 45 CFR Sections 164.502(e)(1)(ii) and 164.308(b)(2), and to the extent that Business Associate uses any agent, including a subcontractor, to which Business Associate provides PHI received from, created by, maintained by, or received by Business Associate on behalf of County, Business Associate shall execute an agreement with such agent or contractor containing a requirement to ensure compliance with the same restrictions and conditions that apply through Addendum to Business Associate with respect to PHI. 8. Access to Protected Health Information At the request of County, and in the time and manner designated by County, Business Associate shall provide access to PHI in Designated Record Set to an Individual or County to meet the requirements of 45 CFR Section 164.524, and Ca. Health & Safety Code 123100 et. seq. 9. Amendments to Designated Record Set Business Associate shall make any amendment(s) to PHI in Designated Record Set as directed or agreed to by County, or to take other measures necessary to satisfy County's obligations under 45 CFR Section 164.526. 10. Accounting of Disclosures Business Associate shall document and make available such disclosures of PHI and information related to such disclosures as would be required for County to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR Section 164.528. 11. Records Available to County, State, and Secretary Business Associate shall make available internal practices, books, and records related to the use, disclosure, and privacy protection of PHI received from County, or created, maintained, or received by Business Associate on behalf of County, to County, State, or the Secretary for the purposes of investigating or auditing Business Associate's compliance with the HIPAA Regulations in the time and manner designated by County, State, or Secretary. 12. Return or Destruction of Protected Health Information A. Upon termination of Addendum for any reason, Business Associate shall: 1) Return all PHI received from County; return all PHI created, maintained or received by Business Associate on behalf of County; and return all PHI required to be retained by the HIPAA Regulations; OR: 2) at the discretion of County, destroy all PHI received from County, or created, maintained, or received by Business Associate on behalf of County. Destruction of PHI on paper, film, or other hard copy media must involve shredding or otherwise destroying the PHI in a manner which will render the PHI unreadable, Page 15 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) undecipherable, or unable to be reconstructed. Business Associate shall certify in writing that such PHI has been destroyed. B. In the event Business Associate determines that returning or destroying PHI is not feasible, Business Associate shall provide County notification of the conditions that make return or destruction not feasible. Business Associate shall extend the protections of this Addendum to such PHI and limit further uses and disclosures of such PHI to those purposes that make the return or destruction infeasible, for so long as Business Associate maintains such PHI. 13. Data Aggregation Business Associate may provide data aggregation services related to the health care operations of County as permitted by 45 CFR Section 164.504(e)(2)(i)(B). 14.Other Applicable Laws Business Associate shall comply with all other applicable laws to the extent that such state confidentiality laws are not preempted by HIPAA. 15. Penalties/Fines for Failure to Comply with HIPAA Business Associate shall pay any penalty or fine assessed against Covered Entity arising from Business Associate's failure to comply with the obligations imposed by HIPAA. 16. Training of Employees and Enforcement of Requirements Business Associate shall train and use reasonable measures to ensure compliance with the requirements of this Business Associate Agreement by employees who assist in the performance of functions or activities on behalf of County under this Contract and use or disclose protected information; and discipline employees who intentionally violate any provisions. 17. Amendments to Addendum No amendment of Addendum shall be effective unless and until such amendment is evidenced by a writing signed by the parties. County and Business Associate agree to take such action as is necessary to amend Addendum as required for County to comply with the requirements of the HIPAA Regulations. However, any provision required by HIPAA Regulations to be in Addendum shall bind the parties whether or not provided for in Addendum. 18. Termination of Addendum If Business Associate should fail to perform any of its obligations hereunder, or materially breach any of the terms of Addendum, County may terminate Addendum immediately upon provision of notice stating the reason for such termination to Business Associate. County, within its sole discretion, may elect to give Business Associate an opportunity to cure such breach. 19. Material Breach A breach by Business Associate or any of its agents or subcontractors of any provision of Addendum, as determined by County, shall constitute a material breach of Addendum and shall provide grounds for immediate termination of Addendum. Page 16 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) 20. Indemnification Business Associate agrees to accept all responsibility for loss or damage to any person or entity, including County, and to indemnify, hold harmless, and release County, its officers, agents, and employees from and against any actions, claims, damages, liabilities, disabilities, or expenses that may be asserted by any person or entity, including Business Associate, that arise out of, pertain to, or relate to Business Associate's or its agents', employees', contractors', subcontractors', or invitees' performance or obligations under Agreement. Business Associate agrees to provide a complete defense for any claim or action brought against County based upon a claim relating to such Business Associates' or its agents', employees', contractors', subcontractors', or invitees' performance or obligations under Agreement. Business Associates' obligations under Article 5 (Indemnification) apply whether or not there is concurrent negligence on County's part, but to the extent required by law, excluding liability due to County's conduct. County shall have the right to select its legal counsel at Business Associate's expense, subject to Business Associate's approval, which shall not be unreasonably withheld. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Business Associate or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. Part II: Privacy and Security of Personal Information and Personally Identifiable Information Not Subject to HIPAA: (Applies to all contractors) 1. Recitals A. In addition to the Privacy and Security Rules under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) the County is subject to various other legal and contractual requirements with respect to the personal information (PI) and personally identifiable information (PII) it maintains. These include: 1) The California Information Practices Act of 1977 (California Civil Code § § 1798 et seq.). 2) The Agreement between the Social Security Administration (SSA) and the County, known as the Information Exchange Agreement (IEA), which incorporates the Computer Matching and Privacy Protection Act Agreement (CMPPA) between the SSA and the California Health and Human Services Agency. The IEA, including the CMPPA, is attached to this Exhibit as Attachment B and is hereby incorporated in this Agreement. B. The purpose of this Exhibit, Part II is to set forth Contractor's privacy and security obligations with respect to PI and PII that Contractor may create, receive, maintain, use, or disclose for or on behalf of County pursuant to this Agreement. Specifically, this Exhibit applies to PI and PII which is not Protected Health Information (PHI) as defined by HIPAA and therefore is not addressed in this Exhibit, Part I of this Agreement, the HIPAA Business Associate Addendum. C. The IEA Agreement referenced in A.2) above requires the County to extend its substantive privacy and security terms to subcontractors who receive data provided to DHCS by the Social Security Administration. If Contractor receives data from County that includes data provided to DHCS by the Social Security Administration, Contractor must comply with the following specific sections of the IEA Agreement: E. Security Page 17 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) Procedures, F. Contractor/Agent Responsibilities, and G. Safeguarding and Reporting Responsibilities for Personally Identifiable Information ("PII"), and in Attachment 4 to the IEA, Electronic Information Exchange Security Requirements, Guidelines and Procedures for Federal, State and Local Agencies Exchanging Electronic Information with the Social Security Administration. Contractor must also ensure that any agents, including a subcontractor, to whom it provides County data that includes data provided by the Social Security Administration, agree to the same requirements for privacy and security safeguards for such confidential data that apply to Contractor with respect to such information. D. The terms used in this Exhibit, Part II, but not otherwise defined, shall have the same meanings as those terms have in the above referenced statute and Agreement. Any reference to statutory, regulatory, or contractual language shall be to such language as in effect or as amended. 2. Definitions A. "Breach" shall have the meaning given to such term under the IEA and CMPPA. It shall include a "PII loss" as that term is defined in the CMPPA. B. "Breach of the security of the system" shall have the meaning given to such term under the California Information Practices Act, Civil Code § 1798.29(d). C. Confidential Information shall mean information that is exempt from disclosure under the provisions of the California Public Records Act (Government Code sections 6250-6265) or other applicable state or federal laws D. "CMPPA Agreement" means the Computer Matching and Privacy Protection Act Agreement between the Social Security Administration and the California Health and Human Services Agency (CHHS). http s ://www. ssa. gov/dataexchange/documents/CMPPA%20 State%2OModel.p df E. "County PI" shall mean Personal Information, as defined below, accessed in a database maintained by the County, received by Contractor from the County or acquired or created by Contractor in connection with performing the functions, activities and services specified in this Agreement on behalf of the County. F. "IEA" shall mean the Information Exchange Agreement currently in effect between the Social Security Administration (SSA) and the California Department of Health Care Services (DHCS). http s ://www. ssa. gov/dataexchange/do cuments/IEA(F)%20 State%2 0Level.p df G. "Notice -triggering Personal Information" shall mean the personal information identified in Civil Code section 1798.29(e) whose unauthorized access may trigger notification requirements under Civil Code § 1709.29. For purposes of this provision, identity shall include, but not be limited to, name, identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print, a photograph or a biometric identifier. Notice -triggering Personal Information includes PI in electronic, paper or any other medium. H. "Personally Identifiable Information" (PII) shall have the meaning given to such term in the IEA and CMPPA. Page 18 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) I. "Personal Information" (PI) shall have the meaning given to such term in California Civil Code § 1798.3(a). J. "Required by law" means a mandate contained in law that compels an entity to make a use or disclosure of PI or PII that is enforceable in a court of law. This includes, but is not limited to, court orders and court -ordered warrants, subpoenas or summons issued by a court, grand jury, a governmental or tribal inspector general, or an administrative body authorized to require the production of information, and a civil or an authorized investigative demand. It also includes Medicare conditions of participation with respect to health care providers participating in the program, and statutes or regulations that require the production of information, including statutes or regulations that require such information if payment is sought under a government program providing public benefits. K. "Security Incident" means the attempted or successful unauthorized access, use, disclosure, modification, or destruction of PI, or confidential data utilized in complying with this Agreement; or interference with system operations in an information system that processes, maintains or stores PI. L. Sensitive Information shall mean information that requires special precautions to protect from unauthorized use, access, disclosure, modification, loss, or deletion. Sensitive Information may be either Public Information or Confidential Information. It is information that requires a higher than normal assurance of accuracy and completeness. Thus, the key factor for Sensitive Information is that of integrity. Typically, Sensitive Information includes records of agency financial transactions and regulatory actions. 3. Terms of Agreement A. Permitted Uses and Disclosures of County PI and PII by Contractor Except as otherwise indicated in this Exhibit, Part II, Contractor may use or disclose County PI only to perform functions, activities or services for or on behalf of the County pursuant to the terms of this Agreement provided that such use or disclosure would not violate the California Information Practices Act (CIPA) if done by the County. B. Responsibilities of Contractor Contractor agrees: 1) Nondisclosure. Not to use or disclose County PI or PII other than as permitted or required by this Agreement or as required by applicable state and federal law. o The Contractor and its employees, agents, or subcontractors shall protect from unauthorized disclosure any Personal Information, Sensitive Information, or Confidential Information (hereinafter identified as PSCI). o The Contractor and its employees, agents, or subcontractors shall not use any PSCI for any purpose other than carrying out the Contractor's obligations under this Agreement. o The Contractor and its employees, agents, or subcontractors shall promptly transmit to the County Program Contract Manager all requests for disclosure of any PSCI not emanating from the person who is the subject of PSCI. Page 19 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) o The Contractor shall not disclose, except as otherwise specifically permitted by this Agreement or authorized by the person who is the subject of PSCI, any PSCI to anyone other than County without prior written authorization from the County Program Contract Manager, except if disclosure is required by State or Federal law. 2) Safeguards. To implement appropriate and reasonable administrative, technical, and physical safeguards to protect the security, confidentiality and integrity of County PI and PII, to protect against anticipated threats or hazards to the security or integrity of County PI and PII, and to prevent use or disclosure of County PI or PII other than as provided for by this Agreement. Contractor shall develop and maintain a written information privacy and security program that include administrative, technical and physical safeguards appropriate to the size and complexity of Contractor's operations and the nature and scope of its activities, which incorporate the requirements of Section 3, Security, below. Contractor will provide County with its current policies upon request. 3) Security. Contractor shall take any and all steps necessary to ensure the continuous security of all computerized data systems containing PHI and/or PI, and to protect paper documents containing PHI and/or PI. These steps shall include, at a minimum: a) Complying with all of the data system security precautions listed in Part IV of this Special Terms and Conditions Document, Contractor Data Security Requirements; and b) Providing a level and scope of security that is at least comparable to the level and scope of security established by the Office of Management and Budget in OMB Circular No. A-130, Appendix III- Security of Federal Automated Information Systems, which sets forth guidelines for automated information systems in Federal agencies; and c) If the data obtained by User(s) from County includes PII, User(s) shall also comply with the substantive privacy and security requirements in the Computer Matching and Privacy Protection Act Agreement between the SSA and the California Health and Human Services Agency (CHHS) and in the Agreement between the SSA and DHCS, known as the Information Exchange Agreement (IEA), which are attached as Attachment B and are incorporated into this Agreement. The specific sections of the IEA with substantive privacy and security requirements to be complied with are sections E, F, and G, and in Attachment 4 to the IEA, Electronic Information Exchange Security Requirements, Guidelines and Procedures for Federal, State and Local Agencies Exchanging Electronic Information with the SSA. The User(s) also agree to ensure that any agents, including a subcontractor, to whom they provide County PII agree to the same requirements for privacy and security safeguards for confidential data that apply to the User(s) with respect to such information. The User(s) also agree to ensure that any agents, including a subcontractor, to whom they provide County PII agree to the same requirements for privacy and security safeguards for confidential data that apply to the User(s) with respect to such information. Page 20 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) 4) Mitigation of Harmful Effects. To mitigate, to the extent practicable, any harmful effect that is known to Contractor of a use or disclosure of County PI or PII by Contractor or its subcontractors in violation of this Exhibit, Part II. 5) Contractor's Agents and Subcontractors. To impose the same restrictions and conditions set forth in this Exhibit, Part II on any subcontractors or other agents with whom Contractor subcontracts any activities under this Agreement that involve the disclosure of County PI or PII to the subcontractor. 6) Availability of Information to County. To make PI and PII available to the County for purposes of oversight, inspection, amendment, and response to requests for records, injunctions, judgments, and orders for production of County PI and PII. If Contractor receives County PII, upon request by County, Contractor shall provide County with a list of all employees, contractors and agents who have access to County PII, including employees, contractors and agents of its subcontractors and agents. 7) Cooperation with County. With respect to County PI, to cooperate with and assist the County to the extent necessary to ensure the County's compliance with the applicable terms of the CIPA including, but not limited to, accounting of disclosures of County PI, correction of errors in County PI, production of County PI, disclosure of a security breach involving County PI and notice of such breach to the affected individual(s). 8) Breaches and Security Incidents. During the term of this Agreement, Contractor agrees to implement reasonable systems for the discovery and prompt reporting of any breach or security incident, and to take the following steps: a) Initial Notice to the County. (1) To notify the County immediately by telephone call plus email or fax upon the discovery of a breach of unsecured County PI or PII in electronic media or in any other media if the PI or PII was, or is reasonably believed to have been, accessed or acquired by an unauthorized person, or upon discovery of a suspected security incident involving County PII. (2) To notify the County within 24 hours (1 hour if SSA data) by email or fax of the discovery of any suspected security incident, intrusion or unauthorized access, use or disclosure of County PI or PII in violation of this Agreement or this Exhibit, Part I, or potential loss of confidential data affecting this Agreement. A breach shall be treated as discovered by Contractor as of the first day on which the breach is known, or by exercising reasonable diligence would have been known, to any person (other than the person committing the breach) who is an employee, officer or other agent of Contractor. b) Notice shall be provided to the County Privacy and Security Officer. If the incident occurs after business hours or on a weekend or holiday and involves electronic County PI or PII, notice shall be provided by calling the County Privacy and Security Officer. Notice shall be made using the County "Privacy Incident Report" form. c) Upon discovery of a breach or suspected security incident, intrusion or unauthorized access, use or disclosure of County PHI, Contractor shall take: i. Prompt corrective action to mitigate any risks or damages involved with the breach and to protect the operating environment; and Page 21 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) ii. Any action pertaining to such unauthorized disclosure required by applicable Federal and State laws and regulations. d) Investigation and Investigation Report. To immediately investigate such suspected security incident, security incident, breach, or unauthorized access, use or disclosure of PHI within 72 hours of the discovery, Contractor shall submit an updated "Privacy Incident Report" containing the information marked with an asterisk and all other applicable information listed on the form, to the extent known at the time, to the County Privacy and Security Officer. e) Complete Report. To provide a complete report of the investigation to the County Privacy and Security Officer within ten (10) working days of the discovery of the breach or unauthorized use or disclosure. The report shall be submitted on the "Privacy Incident Report" form and shall include an assessment of all known factors relevant to a determination of whether a breach occurred. The report shall also include a full, detailed corrective action plan, including information on measures that were taken to halt and/or contain the improper use or disclosure. If the County requests information in addition to that listed on the "Privacy Incident Report" form, Contractor shall make reasonable efforts to provide the County with such information. If, because of the circumstances of the incident, Contractor needs more than ten (10) working days from the discovery to submit a complete report, the County may grant a reasonable extension of time, in which case Contractor shall submit periodic updates until the complete report is submitted. If necessary, a Supplemental Report may be used to submit revised or additional information after the completed report is submitted, by submitting the revised or additional information on an updated "Privacy Incident Report" form. The County will review and approve the determination of whether a breach occurred and individual notifications are required, and the corrective action plan. f) Responsibility for Reporting of Breaches. If the cause of a breach of County PI or PII is attributable to Contractor or its agents, subcontractors or vendors, Contractor is responsible for all required reporting of the breach as specified in CIPA, § 1798.29(a) — (d) and as may be required under the IEA. Contractor shall bear all costs of required notifications to individuals as well as any costs associated with the breach. The County Privacy and Security Officer shall approve the time, manner and content of any such notifications and their review and approval must be obtained before the notifications are made. The County will provide its review and approval expeditiously and without unreasonable delay. If Contractor has reason to believe that duplicate reporting of the same breach or incident may occur because its subcontractors, agents or vendors may report the breach or incident to the County in addition to Contractor, Contractor shall notify the County, and the County and Contractor may take appropriate action to prevent duplicate reporting. g) County Contact Information. To direct communications to the above referenced County staff, the Contractor shall initiate contact as indicated herein. The County reserves the right to make changes to the contact information below by giving written notice to the Contractor. Said changes shall not require an amendment to this Addendum or the Agreement to which it is incorporated. Page 22 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) Sonoma Co. Privacy Officer: 1450 Neotomas Ave. Suite 200, Santa Rosa, CA 95405; 707-565-5703; DHS-Privacy&Security@Sonoma-County.org Part III: Miscellaneous Terms and Conditions including Access to 42 CFR Part 2 information. (Applies to all Contractors) 1. Confidentiality of Alcohol and Drug Abuse Patient Records If Contractor is in possession or has access to information regulated by Title 42 Code of Federal Regulations, Chapter I, Subchapter A, Part 2, (42 CFR Part 2), Contractor shall comply with all related regulations. Contractor is aware that criminal penalties may be imposed for a violation of these confidentiality requirements. 2. Disclaimer The County makes no warranty or representation that compliance by Contractor with this Exhibit, HIPAA or the HIPAA regulations will be adequate or satisfactory for Contractor's own purposes or that any information in Contractor's possession or control, or transmitted or received by Contractor, is or will be secure from unauthorized use or disclosure. Contractor is solely responsible for all decisions made by Contractor regarding the safeguarding of the County PHI. 3. Amendment A. The parties acknowledge that federal and state laws relating to electronic data security and privacy are rapidly evolving and that amendment of this Exhibit may be required to provide for procedures to ensure compliance with such developments. The parties specifically agree to take such action as is necessary to implement the standards and requirements of HIPAA, the HITECH Act, and the HIPAA regulations. Upon either party's request, the other party agrees to promptly enter into negotiations concerning an amendment to this Exhibit embodying written assurances consistent with the standards and requirements of HIPAA, the HITECH Act, and the HIPAA regulations. The County may terminate this Agreement upon thirty (30) days written notice in the event: 1) Contractor does not promptly enter into negotiations to amend this Exhibit when requested by the County pursuant to this section; or 2) Contractor does not enter into an amendment providing assurances regarding the safeguarding of County PHI that the County deems necessary to satisfy the standards and requirements of HIPAA and the HIPAA regulations. 4. Judicial or Administrative Proceedings Contractor will notify the County if it is named as a defendant in a criminal proceeding for a violation of HIPAA or other security or privacy law. The County may terminate this Agreement if Contractor is found guilty of a criminal violation of HIPAA. The County may terminate this Agreement if a finding or stipulation that the Contractor has violated any standard or requirement of HIPAA, or other security or privacy laws is made in any administrative or civil proceeding in which the Contractor is a party or has been joined. County will consider the nature and seriousness of the violation in deciding whether or not to terminate the Agreement. 5. Assistance in LitiLyation or Administrative Proceedings Contractor shall make itself and any subcontractors, employees or agents assisting Contractor in the performance of its obligations under this Agreement, available to the County at no cost to the Page 23 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) County to testify as witnesses, or otherwise, in the event of litigation or administrative proceedings being commenced against the County, its directors, officers or employees based upon claimed violation of HIPAA, or the HIPAA regulations, which involves inactions or actions by the Contractor, except where Contractor or its subcontractor, employee or agent is a named adverse party. 6. No Third -Party Beneficiaries Nothing express or implied in the terms and conditions of this Exhibit is intended to confer, nor shall anything herein confer, upon any person other than the County or Contractor and their respective successors or assignees, any rights, remedies, obligations or liabilities whatsoever. 7. Interpretation The terms and conditions in this Exhibit shall be interpreted as broadly as necessary to implement and comply with HIPAA, the HITECH Act, and the HIPAA regulations. The parties agree that any ambiguity in the terms and conditions of this Exhibit shall be resolved in favor of a meaning that complies and is consistent with HIPAA, the HITECH Act and the HIPAA regulations. 8. Conflict In case of a conflict between any applicable privacy or security rules, laws, regulations or standards the most stringent shall apply. The most stringent means that safeguard which provides the highest level of protection to PHI from unauthorized disclosure. Further, Contractor must comply within a reasonable period of time with changes to these standards that occur after the effective date of this Agreement. 9. Regulatory References A reference in the terms and conditions of this Exhibit to a section in the HIPAA regulations means the section as in effect or as amended. 10. Survival The respective rights and obligations of Contractor under Section 3, Item D of Exhibit, Part I, Responsibilities of Contractor, shall survive the termination or expiration of this Agreement. 11. No Waiver of Obligations No change, waiver or discharge of any liability or obligation hereunder on any one or more occasions shall be deemed a waiver of performance of any continuing or other obligation, or shall prohibit enforcement of any obligation, on any other occasion. 12. Audits, Inspection and Enforcement From time to time, and subject to all applicable federal and state privacy and security laws and regulations, the County may conduct a reasonable inspection of the facilities, systems, books and records of Contractor to monitor compliance with this Exhibit. Contractor shall promptly remedy any violation of any provision of this Exhibit. The fact that the County inspects, or fails to inspect, or has the right to inspect, Contractor's facilities, systems and procedures does not relieve Contractor of its responsibility to comply with this Exhibit. The County's failure to detect a non -compliant practice, or a failure to report a detected non -compliant practice to Contractor does not constitute acceptance of such practice or a waiver of the County's enforcement rights under this Agreement, including this Exhibit. Page 24 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) 13. Due Diligence Contractor shall exercise due diligence and shall take reasonable steps to ensure that it remains in compliance with this Exhibit and is in compliance with applicable provisions of HIPAA, the HITECH Act and the HIPAA regulations, and that its agents, subcontractors and vendors are in compliance with their obligations as required by this Exhibit. 14. Term The Term of this Exhibit shall extend beyond the termination of the Agreement and shall terminate when all County PHI is destroyed or returned to the County, in accordance with 45 C.F.R. § 164.504(e)(2)(ii)(I), and when all County PI and PII is destroyed in accordance with Attachment A. 15. Effect of Termination Upon termination or expiration of this Agreement for any reason, Contractor shall return or destroy all County PHI, PI and PII that Contractor still maintains in any form, and shall retain no copies of such PHI, PI or PII. If return or destruction is not feasible, Contractor shall notify the County of the conditions that make the return or destruction infeasible, and the County and Contractor shall determine the terms and conditions under which Contractor may retain the PHI, PI or PII. Contractor shall continue to extend the protections of this Exhibit to such County PHI, PI and PII, and shall limit further use of such data to those purposes that make the return or destruction of such data infeasible. This provision shall apply to County PHI, PI and PII that is in the possession of subcontractors or agents of Contractor. Part IV: Contractor Data Security Requirements 1. General Controls Contractor shall preserve and shall ensure that its sub -consultants or vendors preserve, the confidentiality, integrity, and availability of County data with administrative, technical and physical measures that conform to generally recognized industry standards and best practices that the selected firm then applies to its own processing environment. Maintenance of a secure processing environment includes, but is not limited to, the timely application of patches, fixes and updates to operating systems and applications as provided by Contractor and/or its sub - consultants or vendors. Contractor agrees to, and shall ensure that its sub -consultants or venders, comply with County's current and future information security policies, standards, procedures, and guidelines. 2. Designation of Individuals) Responsible for information Privacv and Security A. Security Officer: Contractor shall designate a qualified individual, (HIPAA Security Officer), to implement and oversee its data security program. The individual shall be responsible for, and knowledgeable about, carrying out the requirements of this Special Terms and Conditions Exhibit, ensuring Contractor compliance with all provisions of the HIPAA Security Rule (45 CFR 164.300 et. seq.), and for communicating about privacy and security matters with the County. B. Privacy Officer: Page 25 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) Contractor shall designate a qualified individual, (HIPAA Privacy Officer), to implement and oversee its information privacy program. The individual shall be responsible for, knowledgeable about, and trained in, carrying out the requirements of this Special Terms and Conditions Exhibit, ensuring Contractor compliance with all applicable state and federal information privacy laws (including but not limited to HIPAA, WIC 5328, 42 CFR Part 2, California Medical Information Act, etc.), and for communicating about privacy and security matters with the County. C. The individual designated to the above roles may be the same individual so long as they are qualified and able to effectively perform the duties of both designations. D. Any individual(s) designated as the Privacy Officer and/or Security Officer, must attend a Basic Privacy Compliance Academy course offered by the Health Care Compliance Association (HCCA) and obtain, within six (6) months of appointment, a "Certified in Healthcare Privacy Compliance" certification from the Health Care Compliance Association. Certification must be maintained continuously while designated in the role. Alternate training and certification maybe considered equivalent if approved at the sole discretion of the County Privacy & Security Officer. 3. Personnel Controls A. Employee Training. All workforce members who assist in the performance of functions or activities on behalf of the County, or access or disclose County PHI or PI must complete information privacy and security training, at least annually, at Contractor's expense. Each workforce member who receives information privacy and security training must sign a certification, indicating the member's name and the date on which the training was completed. These certifications must be retained for a period of six (6) years following termination of this Agreement. B. Employee Discipline. Appropriate sanctions must be applied against workforce members who fail to comply with privacy policies and procedures or any provisions of these requirements, including termination of employment where appropriate. C. Confidentiality Statement. All persons that will be working with County PHI or PI must sign a confidentiality statement that includes, at a minimum, General Use, Security and Privacy Safeguards, Unacceptable Use, and Enforcement Policies. The statement must be signed by the workforce member prior to access to County PHI or PI. The statement must be renewed annually. The Contractor shall retain each person's written confidentiality statement for County inspection for a period of six (6) years following termination of this Agreement. D. Background Check. Before a member of the workforce may access County PHI or PI, a background screening of that worker must be conducted. The screening should be commensurate with the risk and magnitude ofharm the employee could cause, with more thorough screening being done for those employees who are authorized to bypass significant technical and operational security controls. The Contractor shall retain each workforce member's background check documentation for a period of three (3) years. 4. Technical Securitv Controls A. Workstation/Laptop encryption. All workstations and laptops that store County PHI or PI either directly or temporarily must be encrypted using a FIPS 140-2 certified algorithm Page 26 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) which is 128bit or higher, such as Advanced Encryption Standard (AES). The encryption solution must be full disk unless approved by the County Privacy and Security Office. B. Server Security. Servers containing unencrypted County PHI or PI must have sufficient administrative, physical, and technical controls in place to protect that data, based upon a risk assessment/system security review. C. Minimum Necessary. Only the minimum necessary amount of County PHI or PI required to perform necessary business functions may be copied, downloaded, or exported. D. Removable media devices. All electronic files that contain County PHI or PI data must be encrypted when stored on any removable media or portable device (i.e.: USB thumb drives, floppies, CD/DVD, Blackberry, backup tapes etc.). Encryption must be a FIPS 140-2 certified algorithm which is 128bit or higher, such as AES. E. Antivirus software. All workstations, laptops and other systems that process and/or store County PHI or PI must install and actively use comprehensive anti -virus software solution with automatic updates scheduled at least daily. F. Patch Management. All workstations, laptops and other systems that process and/or store County PHI or PI must have critical security patches applied, with system reboot if necessary. There must be a documented patch management process which determines installation timeframe based on risk assessment and vendor recommendations. At a maximum, all applicable patches must be installed within 30 days of vendor release. Applications and systems that cannot be patched within this time frame due to significant operational reasons must have compensatory controls implemented to minimize risk until the patches can be installed. Applications and systems that cannot be patched must have compensatory controls implemented to minimize risk, where possible. G. User IDs and Password Controls. All users must be issued a unique user name for accessing County PHI or PI. Username must be promptly disabled, deleted, or the password changed upon the transfer or termination of an employee with knowledge of the password. Passwords are not to be shared. Passwords must be at least eight characters and must be a non -dictionary word. Passwords must not be stored in readable format on the computer. Passwords must be changed at least every 90 days, preferably every 60 days. Passwords must be changed if revealed or compromised. Passwords must be composed of characters from at least three of the following four groups from the standard keyboard: 1) Upper case letters (A-Z) 2) Lower case letters (a-z) 3) Arabic numerals (0-9) 4) Non -alphanumeric characters (punctuation symbols) H. Data Destruction. When no longer needed, all County PHI or PI must be wiped using the Gutmann or US Department of Defense (DoD) 5220.22-M (7 Pass) standard, or by degaussing. Media may also be physically destroyed in accordance with NIST Special Publication 800-88. Other methods require prior written permission of the County Privacy and Security Office. I. System Timeout. The system providing access to County PHI or PI must provide an automatic timeout, requiring re -authentication of the user session after no more than 20 minutes of inactivity. Page 27 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) J. Warning Banners. All systems providing access to County PHI or PI must display a warning banner stating that data is confidential, systems are logged, and system use is for business purposes only by authorized users. User must be directed to log off the system if they do not agree with these requirements. K. System Logging. The system must maintain an automated audit trail which can identify the user or system process which initiates a request for County PHI or PI, or which alters County PHI or PI. The audit trail must be date and time stamped, must log both successful and failed accesses, must be read only, and must be restricted to authorized users. If County PHI or PI is stored in a database, database logging functionality must be enabled. Audit trail data must be archived for at least 3 years after occurrence. L. Access Controls. The system providing access to County PHI or PI must use role -based access controls for all user authentications, enforcing the principle of least privilege. M. Transmission encryption. All data transmissions of County PHI or PI outside the secure internal network must be encrypted using a FIPS 140-2 certified algorithm which is 128bit or higher, such as AES. Encryption can be end to end at the network level, or the data files containing County PHI can be encrypted. This requirement pertains to any type of County PHI or PI in motion such as website access, file transfer, and E-Mail. N. Intrusion Detection. All systems involved in accessing, holding, transporting, and protecting County PHI or PI that are accessible via the Internet must be protected by a comprehensive intrusion detection and prevention solution. 5. Audit Controls A. System Security Review. Contractor must ensure audit control mechanisms that record and examine system activity are in place. All systems processing and/or storing County PHI or PI must have at least an annual system risk assessment/security review which provides assurance that administrative, physical, and technical controls are functioning effectively and providing adequate levels of protection. Reviews should include vulnerability scanning tools. B. Log Reviews. All systems processing and/or storing County PHI or PI must have a routine procedure in place to review system logs for unauthorized access. C. Change Control. All systems processing and/or storing County PHI or PI must have a documented change control procedure that ensures separation of duties and protects the confidentiality, integrity and availability of data. D. Random Audits. Contractor will accommodate and upon reasonable notice by Sonoma County, work with Sonoma County and/or its subcontractors to submit to a random information security audit. This is to ensure that Contractor's and/or vendor's information security practices or standards comply with Sonoma County's information security policies, standards, procedures and guidelines. Contractor shall ensure that its sub - consultants or vendors comply with this requirement. 6. Business Continuity/Disaster Recovery Controls A. Emergency Mode Operation Plan. Contractor must establish a documented plan to enable continuation of critical business processes and protection of the security of County PHI or PI held in an electronic format in the event of an emergency. Emergency means any Page 28 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) circumstance or situation that causes normal computer operations to become unavailable for use in performing the work required under this Agreement for more than 24 hours. B. Data Backup Plan. Contractor must have established documented procedures to backup County PHI to maintain retrievable exact copies of County PHI or PI. The plan must include a regular schedule for making backups, storing backups offsite, an inventory of backup media, and an estimate of the amount of time needed to restore County PHI or PI should it be lost. At a minimum, the schedule must be a weekly full backup and monthly offsite storage of County data. 7. Paper Document Controls A. Supervision of Data. County PHI or PI in paper form shall not be left unattended at any time, unless it is locked in a file cabinet, file room, desk or office. Unattended means that information is not being observed by an employee authorized to access the information. County PHI or PI in paper form shall not be left unattended at any time in vehicles or planes and shall not be checked in baggage on commercial airplanes. B. Escorting Visitors. Visitors to areas where County PHI or PI is contained shall be escorted and County PHI or PI shall be kept out of sight while visitors are in the area. C. Confidential Destruction. County PHI or PI must be disposed of through confidential means, such as cross cut shredding and pulverizing. D. Removal of Data. Only the minimum necessary County PHI or PI may be removed from the premises of the Contractor except with express written permission of the County. County PHI or PI shall not be considered "removed from the premises" if it is only being transported from one of Contractor's locations to another of the same Contractor's locations. E. Faxing. Faxes containing County PHI or PI shall not be left unattended and fax machines shall be in secure areas. Faxes shall contain a confidentiality statement notifying persons receiving faxes in error to destroy them. Fax numbers shall be verified with the intended recipient before sending the fax. F. Mailing. Mailings containing County PHI or PI shall be sealed and secured from damage or inappropriate viewing of such PHI or PI to the extent possible. Mailings which include 500 or more individually identifiable records of County PHI or PI in a single package shall be sent using a tracked mailing method which includes verification of delivery and receipt, unless the prior written permission of the County to use another method is obtained. Part V: Provisions for Access to County Electronic Health Records System (Applies to contractors that have access to County E.H.R. system) 1. General Controls AGREEMENTS AND CONDITIONS OF ACCESS AND USE In consideration for use of the Department of Health Services (DHS) Electronic Health Record system ("EHR"), User agrees to the following terms and conditions: A. Contractor shall only use the EHR system to support clients served pursuant to a contract with the County. Page 29 of 30 Agreement No: 2024-1053-A00 Exhibit C (Privacy #4 — v20231218) B. Contractor and Contractor staff shall only access the EHR and Protected Health Information for the purpose of providing healthcare services. C. Contractor shall ensure that staff will not use or disclose Protected Health Information other than as permitted or as required by law or this Agreement. D. Contractor shall ensure that staff will not share or give authentication credentials, such as a USERID or password, to any other individual, or fail to take appropriate measures to safeguard their authentication credentials. E. Contractor shall ensure that all staff with EHR access shall be trained on (i) the use of the EHR system; (ii) safeguards necessary to protect the EHR system, and (iii) the proper use/disclosure of information stored in the EHR system. F. Contractor shall ensure that all staff with access to the EHR system sign a confidentiality agreement stating they will maintain confidentiality of protected information maintained in the EHR System. This agreement may be combined with other required confidentiality agreements. G. Within 24 hours of discovery, Contractor shall report to DHS Privacy and Security Officer any use or disclosure of Protected Health Information which would violate State/federal regulations or the terms of this Agreement. H. Contractor shall notify County of staff enrollment, staff changes job duties/credentialling, or staff separation from employment within 24 hours of the staff change using the form provided by the County. I. County shall be responsible for enrollment of new staff into the EHR system, and adjustments to staff s level of access when staff changes job duties/credentialling or staff is separated from employment. Contactor shall comply with all other information privacy and security provisions as articulated in this Agreement and exhibits. K. If any use or disclosure of Protected Health Information by Contractor or Contractor's agents, staff, subcontractors, or invitees violates State/Federal regulations or the terms of this Agreement, Contractor agrees to accept all responsibility in accordance with Provision 19 (Indemnification) of the Business Associate Agreement. Page 30 of 30 Agreement No: 2024-1053-A00 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date. CITY OF ROHNERT PARK: Marcela Piedra, City Manager Dated City of Rohnert Park COUNTY OF SONOMA: Approved; Certificate of Insurance on File with County: Jennifer Solito, Interim Director Dated Department of Health Services Approved as to Substance: Division Director or Designee Dated Approved as to Form: Sonoma County Counsel Dated Approved as to Substance: Privacy & Security Officer or Designee Page 6 of 30 N F eT LI) �M1LIFARpti� ITEM NO. 7.G. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Finance Department Submitted By: Betsy Howze, Finance Director Prepared By: Betsy Howze, Finance Director Agenda Title: Adopt a Resolution Authorizing and Approving the Director of Finance to Amend the Fiscal Year 2024-25 Budget within the following accounts: General Fund, General Fund Infrastructure Funding, Special Revenue Funds, Internal Service Funds, Enterprise Funds, and Successor Agency RECOMMENDED ACTION: Staff recommends that the City Council of the City of Rohnert Park authorize and approve the Director of Finance to increase or decrease appropriations for FY 2024-25 within the following accounts: General Fund, General Fund Infrastructure Funding, Special Revenue Funds, Internal Service Funds, Enterprise Funds, and Successor Agency. BACKGROUND: The City Council adopted the FY 2024-25 Budget on June 25, 2024. As part of the mid -year budget review process, departments were directed to review their budgets and were asked to identify operational issues or changes that would impact the remainder of the fiscal year. The proposed amendments are being brought forward for Council consideration today. A specific appropriation is an act by which a named sum of money is set apart in the treasury and made available for the payment of particular claims or demands. The City may accomplish this by adopting a budget or passing an appropriations ordinance or resolution. If a proposed appropriation exceeds the amount estimated in the budget for such an expenditure, the City Council should amend the budget to allow for such an appropriation, except where the legal authority to make such amendments was delegated by the Council. ANALYSIS: During the preparation of the mid -year review Finance discovered items that were items mis-aligned with operational intentions. In addition, the Finance Director has discovered other items that should be moved within the General Fund to improve reporting and transparency. As such staff is seeking authority to move appropriations within the General Fund to accomplish this. Budget Resolution 2024-053 approved by the City Council as part of the FY 2024-25 Budget adoption authorizes the City Manager, or designee, to move appropriations between General Fund Departments up to 1% of the budget ($624,059). This additional request is being included in case the adjustments exceed that limit. Most of this movement will be to correct placement of salaries and benefits, and moving items budgeted in non -departmental to the departments so costs will be more accurately shown in the department spending the funds. Proposed budget appropriation amendments are recommended in the General Fund in the City Manager's Office, Development Services, Public Safety (Fire), Finance, Non -Departmental, Community Services, ITEM NO. 7.G. various departments for salary and benefits alignment, General Fund Restricted Fund Balance, and General fund Infrastructure Funding. Recommended changes to Special Revenue Fund include: Measure H Fire, Senior Center, Spay and Neuter, Homelessness, Traffic Signal Fee, Pubic Facilities Fee Fund, Water Development Improvements, Community Facilities District (CFD) Bristol, and PAC Capital Reserve Fee. Recommended in the Internal Service Fund are two amendments to Fleet Services. Recommended in the Enterprise Funds are amendments to the Water Utility Fund, Sewer Utility Fund, and Refuse Collection Fund. Lastly, we are recommending an amendment to the Successor Agency to the former Redevelopment Agency (Successor Agency) Trust Fund. To summarize these appropriation requests overall increase balances by $1,585,891: 0 $183,335 is a use of Budgetary Fund Balance in the General Fund. 0 $100,000 is a use of General Fund Restricted Fund Balance. 0 $576,974 is an overall increase in Fund Balance for General Fund Infrastructure Funding 0 $2,169,526 is an overall increase in Fund Balance for Special Revenue Funds that are restricted for specific purposes. 0 $28,800 is a use of Fund Balance for Internal Service Funds 0 $623,474 is a use of Fund Balance for Enterprise Funds 0 $225,000 is a use of Redevelopment Property Tax Trust Fund (RPTTF) Revenue for the Successor Agency. We recommend the following changes to the FY 2024-25 Budget: General Fund oo Transfer $15,000 in appropriations from City Manager Contingency to City Council Dues & Subscriptions due to unanticipated cost increases in annual dues from LAFCO and California League of Cities, which has no net effect on Fund Balance. ($0) oo Decrease Appropriations in Development Services General Fund Housing Contract Services due to the receipt of a County Grant. Contract will now be paid out of Homelessness Special Revenue Fund, which will reduce the General Fund obligation. ($1,659,665) oo Increase appropriations for reimbursements in Finance and Development Services (General Fund) for Administrative Costs from the Public Facilities Finance Adm Fund. ($54,000) oo Decrease Revenue and Expenditure Appropriations in Public Safety Fire Measure H in the General Fund and increase Revenue and Expenditures Appropriations in the new Measure H Fire Special Revenue Fund. Net impact to the General Fund is a reduction of Fund Balance. ($2,125,000) oo Appropriate an additional $225,000 in RPTTF revenue from the Successor Agency to General Fund Non -Departmental for Administrative Costs bringing the amount to the statutory maximum of $250,000. ($225,000) 2 ITEM NO. 7.G. oo Increase appropriations in Community Services Animal Services for Community Outreach to purchase prescription food and small animal products paid for by donations from the Animal Shelter League. ($38,000) oo Increase appropriations in the Community Services Sports Center for contract services ($14,000). Personal trainers are in high demand. This appropriation will be offset by the fees charged for personal training services which is more than the cost. ($17,000). oo Move appropriations for salaries and benefits within the General Fund to Department budgets to better align budget with operations. Does not increase overall appropriations. ($0) General Fund Restricted Fund Balance oo Transfer Restricted Fund Balance "Donation from the Menchini Family Trust" from General Fund Restricted Fund Balance to the Senior Center Special Revenue Fund. The donation is to be used specifically to feed seniors. ($100,000) General Fund Infrastructure Funding oo Increase appropriations in General Fund Infrastructure Funding to receive transfer from Refuse Enterprise Collection Fund. Latest Recology Contract removes the spending restrictions on these funds, so they can be used to repair and maintain streets. ($576,974) Special Revenue Funds oo Increase Revenue and Expenditures in the new Measure H Special Revenue Fund per funding agreement with the County. Funds originally budgeted in the General Fund. ($2,500,000 revenue $350,000 expenditure). oo Increase appropriations in the Senior Center for Special Events and Excursions. ($6,500) oo Transfer Restricted Fund Balance "Donation from the Menchini Family Trust" in from General Fund Restricted Fund Balance to the Senior Center Special Revenue Fund Restricted Fund Balance. The donation is to be used specifically to feed seniors. ($100,000) oo Increase appropriations in the Spay and Neuter fund for fix -it clinic supplies. ($5,000) oo Increase appropriations in Homelessness Fund for Contract Services offset by revenue from a recent County grant award. ($1,910,950) oo Increase appropriations for the SW Boulevard Rehab Roundabout project (CIP 2023) to use the remaining Fund Balance. ($185) oo Increase appropriations in the Public Facilities Finance Adm Fund to reimburse the General Fund for Administrative Costs. ($54,000) oo Increase appropriations for WTR Tank #9 project (CIP2102) to use the remaining fund balance. ($289) oo Increase appropriation in CFD Bristol Contract Services to cover the costs of preparing property tax roll information for the CFD. ($2,000) oo Increase appropriations in the Performing Arts Center (PAC) Capital Reserve Fund for unanticipated repairs and maintenance for the remainder of the fiscal year. ($12,500) ITEM NO. 7.G. Internal Service Funds oo Increase appropriations to install Fuelmaster software at Fire Station #2 which will better track vehicle mileage to improve preventative maintenance tracking. ($20,500) oo Increase appropriations to purchase a second Fuel Storage Tank at the Corporate Yard to safeguard against fuel delivery outages during critical emergency events. $(8,300) Enterprise Funds oc Increase appropriations in the Water Enterprise Fund for additional contract services with Moonlight BPO LLC for Utility Billing printing & mailing services. ($11,250) oo Increase appropriations in the Sewer Enterprise Fund for additional contract services with Moonlight BPO LLC for Utility Billing printing & mailing services. ($11,250) oo Increase appropriations in the Sewer Enterprise Fund to purchase repair parts for a sewer force main. Parts need to be available and on hand in the event of an emergency. ($24,000) oo Increase appropriations to transfer Refuse Enterprise Collection Funds to General Fund Infrastructure Funding. Latest Recology Contract removes the spending restrictions on these funds, so they can be used to repair and maintain streets. ($576,974) Successor Agency Trust Fund oo Appropriate an additional $225,000 from Successor Agency RPTTF revenue to the General Fund for Administrative Costs to bring the amount available to the statutory maximum of $250,000. These additional requested appropriations will not exceed the appropriations limit for the 2024-25 fiscal year. ENVIRONMENTAL ANALYSIS: This report is not a Project under the California Environmental Quality Act ("CEQA"). STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action aligns with the City's strategic goals priority of Long -Term Financial Sustainability. The Mid -Year Update and recommended budget adjustments is an integral part of this goal. It ensures that the City's financial position is being monitored during the fiscal year, and operation adjustments can be made if necessary. OPTIONS CONSIDERED: 1. Option 1: Recommended. Approve FY 2024-25 Budget Adjustments. Staff will be able to update the General Fund budget based on the most current information available, Transfer Restricted Fund Balance to the appropriate fund for future appropriation, and use dedicated funding sources pay current year obligations and changes in operations. 2. Option 2: Not Recommended. Do not approve additional appropriations. Staff may not be able to fully meet current year obligations resulting in reduction of services and capital improvements. FISCAL IMPACT/FUNDING SOURCE: ITEM NO. 7.G. The proposed FY 2024-25 Budget Amendments are financed or reduced from the individual funds that support each fund: With the increases and decreases identified, there is a net impact to the General Fund of $183,335. This overage will most likely be reduced by other savings in the General Fund by the end of the fiscal year. 2. Restricted Fund Balance of $100,000 was set aside for the express purpose of sending these funds to the Senior Center Special Revenue Fund to be spent on feeding seniors. 3. General Fund Infrastructure Funding Fund Balance will increase by $576,974. These funds from the Refuse Enterprise Collection Fund can be used to repair and maintain streets. 4. Special Revenue Funds which are dedicated to a specific purpose have a net impact of increasing by $2,169,526 in the funds for which these funds are restricted. Where use of Fund Balance has been requested, those funds have the monies available to fund the requests. 5. Internal Service Funds which exist to serve the Government (City) has a net impact of $28,800 in Fleet Services. Where use of Fund Balance has been requested, the fund has the monies available to fund the requests. 6. Enterprise funds which operate like a business have a net impact of using $623,474 in available Fund Balance. Where use of Fund Balance has been requested, those funds have the monies available to fund the requests. 7. The Successor Agency will use $225,000 of RPTTF Revenue received in FY 2024-25 to fund this request for reimbursement to the General Fund. Department Head Approval Date: 02/01/25 City Attorney Approval Date: 03/03/25 City Manager Approval Date: 02/26/25 Attachments: Resolution 2. Exhibit A — Proposed FY 2024-25 Budget Appropriation Amendments RESOLUTION NO.2025-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING BUDGET AMENDMENTS TO INCREASE AND/OR DECREASE APPROPRIATIONS FOR FY 2024-25 WITHIN THE FOLLOWING ACCOUNTS: GENERAL FUND, GENERAL FUND INFRASTRUCTURE FUNDING, SPECIAL REVENUE FUNDS, INTERNAL SERVICE FUNDS, ENTERPRISE FUNDS, AND SUCCESSOR AGENCY WHEREAS, the City Council of the City of Rohnert Park adopted the FY 2024-25 Budget on June 25, 2024; and, WHEREAS, the City Council has the authority to amend the budget; and, WHEREAS, the departments were directed to review their budgets in conjunction with the annual mid -year review and were asked to identify operational changes that would impact the remainder of the fiscal year; and, WHEREAS, the Finance Director has identified salaries and benefits, services and supplies, and capital items that should be moved to other Departments or classifications within the General Fund to improve reporting and transparency; and, WHEREAS, the City Manager has reviewed and recommended the operational changes to be brought forward to the City Council for consideration; and, WHEREAS, restricted funds would only be used in a manner consistent with imposed restrictions; and, WHEREAS, appropriations would not exceed the appropriations limit for the 2024-25 fiscal year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the foregoing recitals are true and correct and that it does hereby authorize and approve budget amendments to increase and/or decrease appropriations for FY 2024-25 within various accounts as incorporated in Exhibit A. BE IT FURTHER RESOLVED that the Director of Finance is authorized to make any administrative adjustments necessary to process the amendments in accordance with generally accepted accounting principles. BE IT FURTHER RESOLVED that the Director of Finance is authorized to make any administrative adjustments necessary to move budgets within the General Fund to improve reporting and transparency. DULY AND REGULARLY ADOPTED this 1 lth day of March, 2025 CITY OF ROHNERT PARK Gerard Giudice, Mayor ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle Marchetta Kenyon, City Attorney Attachments: Exhibit A - FY 2024/25 Budget Amendments ADAMS: ELWARD: RODRIGUEZ: SANBORN: GUIDICE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2025-015 Page 2 of 2 Proposed FY 2024/25 Budget Appropriation Amendments General Fund Transfer $15,000 in appropriations from City Manager Contingency to City Council Dues & Subscriptions due to unanticipated cost increases in annual dues from LAFCO and California League of Cities. Decrease Appropriations in Development Services General Fund Housing Contract Services due to receipt of a County Grant. Contract will now be paid out of Homelessness Special Revenue Fund. Increase appropriations for reimbursements to the General Fund (Finance and Development Services) for Administrative Costs from the Public Facilities Finance Adm Fund. Decrease Measure H Fire Revenue and Expenditure Appropriations in the Public Safety Fire General Fund and increase Revenue and Expenditures in the new Measure H Fire Special Revenue Fund. (See Special Revenue Below) Appropriate $225,000 in RPTTF revenue from the Successor Agency to General Fund Non -Departmental for Administrative Costs bringing the amount to the statutory maximum of $250,000. Increase appropriations in Community Services - Animal Services for Community Outreach to purchase prescription food and small animal products paid for by donations from the Animal Shelter League. Increase appropriations in Community Services - Sports Center for contract services. Personal trainers are in high demand. This appropriation will be offset by the fees charged for personal training services which is more than the cost. Move appropriations for salaries and benefits within the General Fund to Department budgets to better align budget with operations. Does not increase overall appropriations. General Fund Restricted Fund Balance Transfer Restricted Fund Balance "Donation from the Menchini Family Trust" from General Fund Restricted Fund Balance to the Senior Center Special Revenue Fund. General Fund Infrastructure Funding Increase appropriations in General Fund Infrastructure Funding to receive transfer from Refuse Enterprise Collection Fund. New Recology Contract removes the spending restrictions on these funds, so they can be used to repair and maintain streets. Expenditure Funding Source Account Number Account Number Amount 10001000-63310 15,000 10001020-66210 (15,000) 10002250-64000 (1,659,665) 10001300-68111 (27,000) 10002000-68111 (27,000) - 10003400-50173 2,475,000 10003400-61835 (350,000) - 10001399-50164 (225,000) 10005130-64050 38,000 10005130-50334 (38,000) 10005500-64000 14,000 10005500-50279 (17,000) various Restricted Fund 10001399-74550 Balance 100,000 71094295-43450 (576,974) Expenditure Funding Source Account Number Account Number Amount Special Revenue Funds Measure H Fire Special Revenue Increase Revenue and Expenditures in the new Measure H Special Revenue Fund per funding agreement with the County. Funds originally budgeted in the General Fund. (See General Fund Above) 43243400-50136 (2,500,000) 43243400-61835 350,000 Senior Center Special Revenue Increase appropriations in the Senior Center for Special Events and Excursions. 45505400-63230 Fund Balance 6,500 Transfer Restricted Fund Balance "Donation from the Menchini Family Trust" in from General Fund Restricted Fund Balance to the Senior Center Special Revenue Fund Restricted Fund Balance. 45500000-41000 (100,000) Spay and Neuter Fund Increase appropriations in other expense for fix -it clinic supplies. 43505130-66210 Fund Balance 5,000 Homelessness Fund Increase appropriations for Contract Services offset by revenue from a recent County grant award. 42322250-50147 (1,910,950) 42322250-64000 1,910,950 Traffic Signal Fee Fund Increase appropriations for CIP 2023 to use the remaining Fund Balance. 42152000-77110 Fund Balance 185 71104300-44215 71104300-69000 Public Facilities Finance Admin Fee Fund Increase appropriations to reimburse the General Fund for Administrative Costs. 42542000-68012 Fund Balance 27,000 42542000-68014 Fund Balance 27,000 Water Development Improvements Fund Increase appropriations for CIP2102 project WTR Tank #9 to use the remaining Fund Balance. 42002000-77430 Fund Balance 289 74304300-44200 74304300-69000 CFD Bristol Special Revenue Fund Increase appropriation in Contract Services to cover the costs of preparing property tax roll information for the CFD. 4263000-64000 Fund Balance 2,000 PAC Capital Reserve Fee Fund Increase appropriations for unanticipated repairs and maintenance for the remainder of the fiscal year for the Performing Arts Center. 452052000-65210 Fund Balance 12,500 Internal Service Funds Fleet Services Increase appropriations to install Fuelmaster software at Fire Station #2 which will better track vehicle mileage to improve preventative maintenance tracking. Increase appropriations to purchase a second Fuel Storage Tank at the Corporate Yard to safeguard against fuel delivery outages during critical emergency events. Enterprise Funds Water Utility Increase appropriations for additional contract services with Moonlight BPO LLC for Utility Billing printing & mailing services. Sewer Utility Increase appropriations for additional contract services with Moonlight BPO LLC for Utility Billing printing & mailing services. Increase appropriations to purchase repair parts for a sewer force main. Parts need to be available and on hand in the event of an emergency. Refuse Collection Fund Increase appropriations to transfer Refuse Enterprise Collection Funds to General Fund Infrastructure Funding. Latest Recology Contract removes the spending restrictions on these funds, so they will be used to repair and maintain streets. Successor Agency Trust Fund Appropriate $225,000 from Successor Agency RPTTF to the General Fund for Administrative Costs to bring the amount available to the statutory maximum of $250,000. Expenditure Funding Source Account Number Account Number Amount 24404130-64000 Fund Balance 20,500 24404130-81540 Fund Balance 8,300 34304720-63100 Fund Balance 11,250 34204710-63100 Fund Balance 11,250 34204710-65210 Fund Balance 24,000 34504740-77109 Fund Balance 576,974 57001399-64001 RPTTF Revenue 225,000 Summary of Changes General Fund Net Cost $ 183,335 GF Restricted Fund Balance Net Cost 100,000 GF Infrastructure Funding (576,974) Special Revenue Fund Net Cost (2,169,526) Internal Service Fund Net Cost 28,800 Enterprise Fund Net Impact 623,474 Successor Agency Trust Net Cost 225,000 Total $ (1,585,891) goMission Statement "We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Development Services Submitted By: Ali Guidice, Director of Development Services Prepared By: Robert Curry, Chief Building Official Chrisina Ratcliffe, Interim Planning Manager Agenda Title: By Minute Order, Approve Urban 37 Inc. Amendment No. 1 to Task Order 2024-02 for Building Staff Augmentation Services for an additional amount not -to -exceed $105,000; Amendment No. 1 to Task Order 2024-04 for Planning Staff Augmentation Services for an additional amount not to exceed $39,000 for non cost recovery staff time and amendment to Task Order 2024-05 for an additional amount of $10,000 in cost recovery staff time. (CEQA: Not a Project under the California Environmental Quality Act) RECOMMENDED ACTION: By Minute Order, approve Urban 37 Inc. amendments to Task Order 2024-02 for Building Staff Augmentation Services for an additional amount not -to -exceed $105,000; amendments to Task Order 2024-04 for Planning Staff Augmentation Services for an additional amount not to exceed $39,000 for non cost recovery staff time and amendment to Task Order 2024-05 for an additional amount of $10,000 in cost recovery staff time. BACKGROUND: In order to provide service to residents and applicants, Development Services utilizes consultants to support permit intake, building inspections, plan review services and code enforcement as - needed. The department maintains contracts with several qualified consulting firms, including Urban 37 Inc. Urban 37 is a multi -disciplined firm that provides plan review and staff augmentation services to public agencies. Urban 37 was selected to provide services under a qualifications -based selection process and has been working for the City since 2024. On October 22, 2024, City Council adopted Resolution 2024-97 authorizing and approving a Master Services Agreement with Urban 37 Inc. This Master Services Agreement is valid for five years, through June 30th 2029. Also authorized and approved on the June 14, 2022 Council meeting was Task Order 2024-01 Building Plan Review Services, Task Order 2024-02 Building Staff Augmentation, Task order 2024-03 Code Enforcement Staff Augmentation Services, Task Order 2024-4 Planning Staff Augmentation Services and Task Order 2024-05 Planning Cost Recovery Services. These Task Orders were estimated to cover services through the end of FY24-25. Due to staff vacancies and ongoing work, we are seeking to amend Task Orders under the Master Services Agreement to continue to receive staff augmentation and plan review services from Urban 37 through the end of FY24-25. No amendments are requested for code enforcement support at this time. ANALYSIS: As noted above, Urban 37 was selected to perform services for the City based on a qualifications -based selection process. The proposed Task Orders are in alignment with Purchasing Policy Sections 3.6(B) and (D) and Section 3.7, which allows the city to engage professional services via a negotiated process and secure their ongoing services via master services agreements as modified by task orders consistent with the Purchasing Policy. Providing Urban 37 Inc. with these Task Orders to support building division work will allow Development Services to continue to manage ongoing applications, meet development demands, and provide necessary services to residents. ENVIRONEMNTAL ANALYSIS: Further, this action is not a project under CEQA Guidelines Section 15378(b)(5) because the proposed action is an administrative activity that will not result in direct or indirect physical changes in the environment. No additional environmental analysis is necessary. STRATEGIC PLAN AND COUNCIL PRIORITY ALIGNMENT: This item is in line with the City Council priority of Community Quality of Life by creating incorporated the use of contract staff to support smooth permit process for residents and business owners. OPTIONS CONSIDERED: None. The Task Order is necessary to support ongoing staff augmentation service being provided to the building division. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the proposed action is $154,000 which is the cumulative total not -to -exceed amount of the proposed Task Orders. The Task Orders provide for "as -needed" services meaning that costs are not incurred unless there are active applications that can cover the cost of services. In the FY 24-25 adopted budget, staff included a budget of $1,300,000 to cover as needed outside contract services. Funding source for the Task Orders for building plan check and building inspection services will come from the budget code 10002000-64000 and will be recovered from building permit and building inspection revenue (10002000-50053 and 10002000-52300). Funding for Task Orders for planning staff augmentation will come from the budget code 10002000-64000 will be funded by Planning fees (100200-50161) and Developer Deposit Revenue (10002000-50069), depending on the type of work performed. Code Compliance Approval Date: N/A Department Head Approval Date: N/A Finance Approval Date: 03/04/2025 City Attorney Approval Date: N/A City Manager Approval Date: 03/03/2025 Attachments: 1. Task Order 2024-02 Amended- Building Staff Augmentation Services 2. Task Order 2024-04 Planning Staff Augmentation Services 3. Task Order 2024-05 Planning Staff Augmentation Services AMENDMENT NO. 1 TO TASK ORDER NO. 2024-02 (Building Staff Augmentation Services) CITY OF ROHNERT PARK AND Urban 37 Inc. AUTHORIZATION TO PROVIDE ADDITIONAL DEVELOPMENT SERVICES BUILDING STAFF AUGMENTATION SERVICES SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Urban 37 Inc. to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Urban 37 Inc. ("Consultant") hereto dated October 22, 2024. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Exhibit A - Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties referenced in SECTION 1 above. The additional cost for the additional services as set forth in SECTION 2 shall be based on Consultant's standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit B hereto, subject to a not -to - exceed amount of One -hundred Five Thousand Dollars and No Cents ($105,000), which amount shall constitute a guaranteed maximum price for Consultant's full performance of the entire scope of work under this amended Task Order, and any inability to complete the additional services within the anticipated hours set forth in Exhibit B shall be at Consultant's sole risk. Total compensation under this Task Order with all Amendments shall not exceed Two Hundred Fifty-five Thousand Dollars and No Cents ($255,000). SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 of this Task Order Amendment No. 1 shall be completed by June 30, 2026, or as extended by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for consultant services between City and Consultant are incorporated by reference. Approved this day of , 2025 CITY OF ROHNERT PARK Marcela Piedra, City Manager (Date) Per Minute Order adopted by the Rohnert Park City Council at its meeting of March 11, 2025 ATTEST: Urban 37, Inc. Consultant Signature on File with Clerk's Office By: Raylee Glasser, President (Date) APPROVED AS TO FORM: City Clerk City Attorney Exhibit A — Scope of Services Urban370 925-708-4209/ urban37.com Proposal to provide service to the City of Rohnert Park Dear Ms. Giudice, Thank you for allowing our firm to provide you with a proposal for staff augmentation and plan review services. Urban37: Your Partner in Municipal Excellence Urban37 is a woman -owned and woman -run consulting firm dedicated to providing top -tier staff augmentation and consulting services to cities, towns, and jurisdictions. Our mission is to empower municipalities by delivering expert staffing solutions, ensuring operational efficiency, and fostering sustainable community development. Who We Are At Urban37, we believe in the power of partnership. Our team comprises seasoned professionals with extensive experience in municipal services, including building, planning, code enforcement, and public works. We understand the unique challenges faced by local governments and are committed to providing tailored solutions that drive success. Our Services oo Staff Augmentation: From temporary to long-term placements, we provide skilled professionals to support various municipal departments, ensuring continuity and efficiency in service delivery. oo Departmental Support: We offer comprehensive support for building, planning, code enforcement, and public works departments, helping municipalities manage workloads and meet regulatory requirements. 00 Specialized Services: Our emergency and seasonal staffing solutions ensure municipalities are prepared for unexpected demands and peak periods. co Consulting Services: We help municipalities optimize their operations, achieve regulatory compliance, and prepare for audits and inspections. oo Training and Development: We deliver customized training programs and leadership development initiatives to enhance the skills and capabilities of municipal employees. oo Technology and Innovation: We assist municipalities in embracing digital transformation and implementing innovative solutions for smarter, more efficient city management Why Choose Urban37? oo Expertise: Our team brings a wealth of knowledge and experience in municipal services, ensuring high -quality support and advice. co Customization: We tailor our services to meet the specific needs of each client, providing flexible and responsive solutions. oo Commitment to Diversity: As a woman -owned and woman -run business, we bring a unique perspective and dedication to promoting diversity and inclusion in all our endeavors. co Partnership Approach: We work collaboratively with our clients, building strong relationships based on trust, respect, and shared goals. Urban37 is dedicated to helping municipalities thrive. By providing exceptional staff augmentation and consulting services, we enable local governments to deliver better services to their communities, foster sustainable development, and achieve their strategic objectives. Partner with us and experience the difference of working with a firm that truly understands and supports your mission. Exhibit B - Compensation City of Rohnert Park Cost Proposal FY 2024/2025 Plan Review The amounts below include 1 initial review and 2 rechecks. Revisions and deferred submittals will be invoiced hourly. oo 65% - Full Review (excludes fire and civil) oo 40%- Structural Only oo 35%- Non- Structural Review Staff Augmentation Services All charges below are invoiced hourly 1. Building Services co Building Official: $168 co Assistant Building Official: $140 co Plans Examiner- nonstructural: $135 co Plans Examiner- structural: $150 co Building Inspector I: $100 co Building Inspector II: $115 co Building Inspector III: $135 co Inspector of Record: $150 co Certified Access Specialist CASp: $180 co Permit Center Manager: $120 oc Senior Permit Technician: $105 co Permit Technician: $98 co Admin Support: $72 2. Planning/Housing Services co Planning Director: $185 co Housing Specialist: $135 co Senior Planner: $160 co Associate Planner: $135 co Assistant Planner: $120 cc Planning Support: $98 3. Code Enforcement Services oo Code Enforcement Director: $170 co Code Enforcement Manager: $150 00 Senior Code Enforcement Officer: $135 co Code Enforcement Officer I: $98 co Code Enforcement Officer II: $115 oc Housing Inspector: $105 4. Public Works Services oo Public Works Director: $199 co Senior Engineer: $180/hour co Public/Civil Works Inspector I: $140 co Public/Civil Works Inspector II: $ 160 co Civil Plan Review: $160 co Traffic Engineer: $205 5. Fire Services oc Fire Protection Engineer: $190 oc Fire Inspector I: $130 co Fire Inspector II: $150 co Fire Plan Review: $170 6. Additional Services oo Project Manager: $190 oo Administrative Support: $65 oo Analyst: $130 oo Director: $190 Additional Information co Customization: All services can be customized based on the specific needs and requirements of each municipality. Rates may vary accordingly. co Travel and Expenses: Any travel or additional expenses incurred during the provision of services will be billed separately with prior client approval. co Plan Review is subject to a 2-hour minimum co Staff Augmentation work is subject to a 4-hour minimum. 0o The fee schedule for Urban37° is effective from July 1, 2024, through June 30, 2025. Please note that the fee schedule is subject to an annual adjustment based on the cost of living increase plus 1%. The adjustment will be applied each year to ensure our services remain competitive and reflective of current economic conditions Plan Review Timeline: oo First plan reviews will be returned to the customer within 10 business days and subsequent reviews will be returned within 5 business days (excluding holidays). Expedite Reviews are invoiced at 1.5 times the plan reviews fee. Extended timelines may be requested for larger projects. Meal Breaks: The city shall provide appropriate meal and rest breaks per California Labor Law Invoicing: Invoicing for services will occur on a monthly basis. Our company will issue invoices at the end of each month, detailing the hours worked, including any approved overtime, and the corresponding charges. Payment terms and methods will be outlined in the invoice. Clients are responsible for timely payment of invoices. In the event that any balance remains outstanding, the client will be responsible for any legal fees and costs associated with the collection of the outstanding balance. AMENDMENT NO. 1 TO TASK ORDER NO. 2024-04 (Planning Staff Augmentation Services) CITY OF ROHNERT PARK AND Urban 37 Inc. AUTHORIZATION TO PROVIDE ADDITIONAL PLANNING STAFF AUGMENTATION SERVICES SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Urban 37 Inc. to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Urban 37 Inc. ("Consultant") hereto dated October 22, 2024. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Exhibit A - Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties referenced in SECTION 1 above. The additional cost for the additional services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultant's standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit B hereto, subject to a not -to -exceed amount of Thirty-nine Thousand Dollars and No Cents ($39,000), which amount shall constitute a guaranteed maximum price for Consultant's full performance of the entire scope of work under this amended Task Order, and any inability to complete the additional services within the anticipated hours set forth in Exhibit B shall be at Consultant's sole risk. Total compensation under this Task Order and original Task Order shall not exceed Seventy-four Thousand Dollars and No Cents ($74,000). SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 of this Task Order Amendment No. 1 shall be completed by June 30, 2026, or as extended by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for consultant services between City and Consultant are incorporated by reference. Approved this day of , 2025 CITY OF ROHNERT PARK Marcela Piedra, City Manager (Date) Per Minute Order adopted by the Rohnert Park City Council at its meeting of March 11, 2025 ATTEST: Urban 37, Inc. Consultant Signature on File with Clerk's Office By: Raylee Glasser, President (Date) APPROVED AS TO FORM: City Clerk City Attorney Exhibit A — Scope of Services Urban370 925-708-4209/ urban37.com Proposal to provide service to the City of Rohnert Park Dear Ms. Giudice, Thank you for allowing our firm to provide you with a proposal for staff augmentation and plan review services. Urban37: Your Partner in Municipal Excellence Urban37 is a woman -owned and augmentation and consulting servic municipalities by delivering expert sustainable community development. Who We Are woman -run consulting firm dedicated to providing top -tier staff es to cities, towns, and jurisdictions. Our mission is to empower staffing solutions, ensuring operational efficiency, and fostering At Urban37, we believe in the power of partnership. Our team comprises seasoned professionals with extensive experience in municipal services, including building, planning, code enforcement, and public works. We understand the unique challenges faced by local governments and are committed to providing tailored solutions that drive success. Our Services oo Staff Augmentation: From temporary to long-term placements, we provide skilled professionals to support various municipal departments, ensuring continuity and efficiency in service delivery. oo Departmental Support: We offer comprehensive support for building, planning, code enforcement, and public works departments, helping municipalities manage workloads and meet regulatory requirements. 00 Specialized Services: Our emergency and seasonal staffing solutions ensure municipalities are prepared for unexpected demands and peak periods. oo Consulting Services: We help municipalities optimize their operations, achieve regulatory compliance, and prepare for audits and inspections. oo Training and Development: We deliver customized training programs and leadership development initiatives to enhance the skills and capabilities of municipal employees. oo Technology and Innovation: We assist municipalities in embracing digital transformation and implementing innovative solutions for smarter, more efficient city management Why Choose Urban37? oo Expertise: Our team brings a wealth of knowledge and experience in municipal services, ensuring high -quality support and advice. co Customization: We tailor our services to meet the specific needs of each client, providing flexible and responsive solutions. oo Commitment to Diversity: As a woman -owned and woman -run business, we bring a unique perspective and dedication to promoting diversity and inclusion in all our endeavors. co Partnership Approach: We work collaboratively with our clients, building strong relationships based on trust, respect, and shared goals. Urban37 is dedicated to helping municipalities thrive. By providing exceptional staff augmentation and consulting services, we enable local governments to deliver better services to their communities, foster sustainable development, and achieve their strategic objectives. Partner with us and experience the difference of working with a firm that truly understands and supports your mission. Exhibit B - Compensation City of Rohnert Park Cost Proposal FY 2024/2025 Plan Review The amounts below include 1 initial review and 2 rechecks. Revisions and deferred submittals will be invoiced hourly. co 65% - Full Review (excludes fire and civil) co 40%- Structural Only co 35%- Non- Structural Review Staff Augmentation Services All charges below are invoiced hourly 1. Building Services co Building Official: $168 co Assistant Building Official: $140 co Plans Examiner- nonstructural: $135 co Plans Examiner- structural: $150 co Building Inspector I: $100 co Building Inspector II: $115 co Building Inspector III: $135 co Inspector of Record: $150 co Certified Access Specialist CASp: $180 co Permit Center Manager: $120 co Senior Permit Technician: $105 co Permit Technician: $98 co Admin Support: $72 2. Planning/Housing Services co Planning Director: $185 co Housing Specialist: $135 co Senior Planner: $160 co Associate Planner: $135 co Assistant Planner: $120 co Planning Support: $98 3. Code Enforcement Services co Code Enforcement Director: $170 co Code Enforcement Manager: $150 00 Senior Code Enforcement Officer: $135 co Code Enforcement Officer I: $98 co Code Enforcement Officer II: $115 co Housing Inspector: $105 4. Public Works Services oo Public Works Director: $199 co Senior Engineer: $180/hour co Public/Civil Works Inspector I: $140 co Public/Civil Works Inspector II: $ 160 co Civil Plan Review: $160 co Traffic Engineer: $205 5. Fire Services oc Fire Protection Engineer: $190 oc Fire Inspector I: $130 co Fire Inspector II: $150 co Fire Plan Review: $170 6. Additional Services oo Project Manager: $190 oo Administrative Support: $65 oo Analyst: $130 oo Director: $190 Additional Information co Customization: All services can be customized based on the specific needs and requirements of each municipality. Rates may vary accordingly. co Travel and Expenses: Any travel or additional expenses incurred during the provision of services will be billed separately with prior client approval. co Plan Review is subject to a 2-hour minimum co Staff Augmentation work is subject to a 4-hour minimum. 0o The fee schedule for Urban37° is effective from July 1, 2024, through June 30, 2025. Please note that the fee schedule is subject to an annual adjustment based on the cost of living increase plus 1%. The adjustment will be applied each year to ensure our services remain competitive and reflective of current economic conditions Plan Review Timeline: oo First plan reviews will be returned to the customer within 10 business days and subsequent reviews will be returned within 5 business days (excluding holidays). Expedite Reviews are invoiced at 1.5 times the plan reviews fee. Extended timelines may be requested for larger projects. Meal Breaks: The city shall provide appropriate meal and rest breaks per California Labor Law Invoicing: Invoicing for services will occur on a monthly basis. Our company will issue invoices at the end of each month, detailing the hours worked, including any approved overtime, and the corresponding charges. Payment terms and methods will be outlined in the invoice. Clients are responsible for timely payment of invoices. In the event that any balance remains outstanding, the client will be responsible for any legal fees and costs associated with the collection of the outstanding balance. AMENDMENT NO. 1 TO TASK ORDER NO.2024-05 (Planning Cost Recovery Services) CITY OF ROHNERT PARK AND Urban 37 Inc. AUTHORIZATION TO PROVIDE ADDITIONAL PLANNING COST RECOVERY SERVICES SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Urban 37 Inc. to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Urban 37 Inc. ("Consultant") hereto dated October 22, 2024. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Exhibit "A" - Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties referenced in SECTION 1 above. The additional cost for the additional services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultant's standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit B hereto, subject to a not -to -exceed amount of Ten Thousand Dollars and No Cents ($10,000), which amount shall constitute a guaranteed maximum price for Consultant's full performance of the entire scope of work under this amended Task Order, and any inability to complete the additional services within the anticipated hours set forth in Exhibit B shall be at Consultant's sole risk. Total compensation under this Task Order and original Task Order shall not exceed Twenty -Five Thousand Dollars and No Cents ($25,000). SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 of this Task Order Amendment No. 1 shall be completed by June 30, 2026, or as extended by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for consultant services between City and Consultant are incorporated by reference. Approved this day of CITY OF ROHNERT PARK Marcela Piedra, City Manager (Date) Per Minute Order adopted by the Rohnert Park City Council at its meeting of March 11, 2025 ATTEST: City Clerk 2025 Urban 37 Consultant Signature on File with Clerk's Office By: Raylee Glasser, President (Date) APPROVED AS TO FORM: City Attorney Exhibit A — Scope of Services Urban370 925-708-4209/ urban37.com Proposal to provide service to the City of Rohnert Park Dear Ms. Giudice, Thank you for allowing our firm to provide you with a proposal for staff augmentation and plan review services. Urban37: Your Partner in Municipal Excellence Urban37 is a woman -owned and augmentation and consulting servic municipalities by delivering expert sustainable community development. Who We Are woman -run consulting firm dedicated to providing top -tier staff es to cities, towns, and jurisdictions. Our mission is to empower staffing solutions, ensuring operational efficiency, and fostering At Urban37, we believe in the power of partnership. Our team comprises seasoned professionals with extensive experience in municipal services, including building, planning, code enforcement, and public works. We understand the unique challenges faced by local governments and are committed to providing tailored solutions that drive success. Our Services oo Staff Augmentation: From temporary to long-term placements, we provide skilled professionals to support various municipal departments, ensuring continuity and efficiency in service delivery. oo Departmental Support: We offer comprehensive support for building, planning, code enforcement, and public works departments, helping municipalities manage workloads and meet regulatory requirements. 00 Specialized Services: Our emergency and seasonal staffing solutions ensure municipalities are prepared for unexpected demands and peak periods. oo Consulting Services: We help municipalities optimize their operations, achieve regulatory compliance, and prepare for audits and inspections. oo Training and Development: We deliver customized training programs and leadership development initiatives to enhance the skills and capabilities of municipal employees. oo Technology and Innovation: We assist municipalities in embracing digital transformation and implementing innovative solutions for smarter, more efficient city management Why Choose Urban37? oo Expertise: Our team brings a wealth of knowledge and experience in municipal services, ensuring high -quality support and advice. co Customization: We tailor our services to meet the specific needs of each client, providing flexible and responsive solutions. oo Commitment to Diversity: As a woman -owned and woman -run business, we bring a unique perspective and dedication to promoting diversity and inclusion in all our endeavors. co Partnership Approach: We work collaboratively with our clients, building strong relationships based on trust, respect, and shared goals. Urban37 is dedicated to helping municipalities thrive. By providing exceptional staff augmentation and consulting services, we enable local governments to deliver better services to their communities, foster sustainable development, and achieve their strategic objectives. Partner with us and experience the difference of working with a firm that truly understands and supports your mission. Exhibit B - Compensation City of Rohnert Park Cost Proposal FY 2024/2025 Plan Review The amounts below include 1 initial review and 2 rechecks. Revisions and deferred submittals will be invoiced hourly. co 65% - Full Review (excludes fire and civil) co 40%- Structural Only co 35%- Non- Structural Review Staff Augmentation Services All charges below are invoiced hourly 1. Building Services co Building Official: $168 co Assistant Building Official: $140 co Plans Examiner- nonstructural: $135 co Plans Examiner- structural: $150 co Building Inspector I: $100 co Building Inspector II: $115 co Building Inspector III: $135 co Inspector of Record: $150 co Certified Access Specialist CASp: $180 co Permit Center Manager: $120 co Senior Permit Technician: $105 co Permit Technician: $98 co Admin Support: $72 2. Planning/Housing Services co Planning Director: $185 co Housing Specialist: $135 co Senior Planner: $160 co Associate Planner: $135 co Assistant Planner: $120 co Planning Support: $98 3. Code Enforcement Services co Code Enforcement Director: $170 co Code Enforcement Manager: $150 00 Senior Code Enforcement Officer: $135 co Code Enforcement Officer I: $98 co Code Enforcement Officer II: $115 co Housing Inspector: $105 4. Public Works Services oo Public Works Director: $199 co Senior Engineer: $180/hour co Public/Civil Works Inspector I: $140 co Public/Civil Works Inspector II: $ 160 co Civil Plan Review: $160 co Traffic Engineer: $205 5. Fire Services oc Fire Protection Engineer: $190 oc Fire Inspector I: $130 co Fire Inspector II: $150 co Fire Plan Review: $170 6. Additional Services oo Project Manager: $190 oo Administrative Support: $65 oo Analyst: $130 oo Director: $190 Additional Information co Customization: All services can be customized based on the specific needs and requirements of each municipality. Rates may vary accordingly. co Travel and Expenses: Any travel or additional expenses incurred during the provision of services will be billed separately with prior client approval. co Plan Review is subject to a 2-hour minimum co Staff Augmentation work is subject to a 4-hour minimum. 0o The fee schedule for Urban37° is effective from July 1, 2024, through June 30, 2025. Please note that the fee schedule is subject to an annual adjustment based on the cost of living increase plus 1%. The adjustment will be applied each year to ensure our services remain competitive and reflective of current economic conditions Plan Review Timeline: oo First plan reviews will be returned to the customer within 10 business days and subsequent reviews will be returned within 5 business days (excluding holidays). Expedite Reviews are invoiced at 1.5 times the plan reviews fee. Extended timelines may be requested for larger projects. Meal Breaks: The city shall provide appropriate meal and rest breaks per California Labor Law Invoicing: Invoicing for services will occur on a monthly basis. Our company will issue invoices at the end of each month, detailing the hours worked, including any approved overtime, and the corresponding charges. Payment terms and methods will be outlined in the invoice. Clients are responsible for timely payment of invoices. In the event that any balance remains outstanding, the client will be responsible for any legal fees and costs associated with the collection of the outstanding balance. ITEM NO. 7.I. (00 Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2024 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Amanda Bunte, Operations Manager — General Services Agenda Title: By Minute Order, Approve Sonoma County Regional Libraries Request to install a Peanuts statue in the Courtyard at 6250 Lynde Conde Way and Authorize the City Manager to Execute all documents Necessary to Effectuate the Installation. (This project is exempt from the California Environmental Quality Act (CEQA) RECOMMENDED ACTION: Approve Sonoma County Regional Libraries Request to install a Peanuts statue in the courtyard located at 6250 Lynde Conde Way and Authorize the City Manager to execute all documents necessary to effectuate the installation. BACKGROUND: The City owns the library facility located at 6250 Lynde Conde Way in Rohnert Park California. The City leases the facility to Sonoma County Regional Libraries under a separate lease agreement. ANALYSIS: Library staff approached Public Works about installation of a concrete statue at the library facility. The proposed statue is a figure of the classic "Peanuts" characters Linus and Charlie Brown. They will be resting their arms up against one of the concrete benches in the courtyard in front of the Rohnert Park Regional Library entrance. A rendering of the statue is included in Attachment 1. If approved, staff will work on a separate agreement to document the installation and maintenance responsibilities associated with the installation as the existing lease agreement only covers the interior of the building and did not include anything outside in the courtyard. Staff recommends approving the installation of the statue. The Parks and Recreations Commission recommends the installation of the statue. ENVIRONMENTAL ANALYSIS: The Agreement involves minor modification of existing facilities within the City. Therefore, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). 4895-3538-4453 v1 ITEM NO. 7.1. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The Peanuts Statue Installation at the Library aligns with the following City Council multi -year broad goals and strategic plan priorities: oo Focus on Infrastructure and Beautification: The Peanuts statue adds to the beautification of the City Courtyard near the Library and Civic Center. OPTIONS CONSIDERED: 1. Staff recommends Council approve installation of the statue and authorize the City Manager to execute all documents necessary to effectuate the installation. This action will allow the Library to install this Sonoma County icon for residents to enjoy in front of the Library. 2. The City Council could decide not to authorize the City Manager to execute a maintenance agreement with Sonoma County Libraries for this Peanuts statue installation. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact for this maintenance agreement. The Sonoma County Libraries will be responsible for the installation, upkeep, and removal of this statue. Department Head Approval Date: 2/24/2025 City Attorney Approval Date: 3/5/25 Finance Director Approval Date: N/A City Manager Approval Date: 2/26/2025 Attachments: 1. Renderings of the Peanuts Statue in Library Courtyard 4895-3538-4453 v1 Rohnert Park Regional Library December 19, 2024 New Peanuts Statues 17 ciU�7 i Rohnert Park Regional Library December 19, 2024 New Peanuts Statues ITEM NO. 8.A. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Administration Submitted By: Sylvia Lopez Cuevas, City Clerk Prepared By: Sylvia Lopez Cuevas, City Clerk Agenda Title: Consider Sonoma-Marin Area Rail Transit's (SMART) Request to use Council Chambers on March 19, 2025, According to City Council Protocols Section XIII.E. RECOMMENDED ACTION: Consider Sonoma-Marin Area Rail Transit's (SMART) Request to use Council Chambers on March 19, 2025, According to City Council Protocols Section XIII.E. BACKGROUND: City Council Protocols Section A7H..E. states that "Use of City -owned and operated television and broadcasting capability shall be limited to broadcast of City Council, Planning Commission, and other City advisory body meetings, for use every two years by the League of Women Voters for a Council Candidate Forum, and for City -related emergency or informational purposes as authorized by the City Manager. Use of the video broadcasting system by an outside agency is not allowed except with the permission of the City Council at least two weeks prior to the event. If such use is granted it is subject to appropriate personnel — equipment — overhead charges as established by the City Manager." ANALYSIS: SMART's monthly board meetings are held at its headquarters in Petaluma, CA, however, the boardroom is currently under renovation, with completion scheduled for March 11, 2025, five business days before the next scheduled meeting. Given the uncertainties of construction timelines and the need for final finishing touches and testing, SMART is proactively securing an alternative local venue for the March 19, 2025 meeting in case the Board room is not complete. SMART is requesting exclusive use of the Council Chambers, Conference Room 2A (for closed session), and use of our audio and visual equipment, including broadcasting on March 19, 2025 from noon to 5:00 p.m. The March 19, 2025, SMART board meeting is scheduled to start at 1:30 p.m. and end at or before 5:00 p.m. The meeting will require IT and other City staff to be available at this meeting to provide technical support to SMART. ITEM NO. 8.A. STRATEGIC PLAN ALIGNMENT: This item aligns with the City's value of Collaboration as it "looks to create synergy with other individuals, across departments, and with outside organizations." ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA"). OPTIONS CONSIDERED: 1. No options were considered as these actions are initiated by the City Council Protocols and Council should decide whether or not city hall facilities may be used by SMART. FISCAL IMPACT/FUNDING SOURCE: Not available at this time. Should the Council approve this request, the City Manager will determine overhead charges owed by SMART following the meeting. Department Head Approval Date: NA City Manager Approval Date: 2/24/2025 Finance Director Approval Date: NA City Attorney Approval Date: NA Attachments: City Council Protocols Section XIII.E. 2 2. Removal Each member of a board, commission, or committee created and appointed by the City Council serves at the pleasure of the City Council. Any Councilmember may bring forward a proposal to remove a board, commission, or committee member. Three (3) affirmative votes of the City Council are required to remove a member of a board, commission, or committee. 3. Role Most commissions, committees, and boards established by the City Council are advisory to the City Council. The role of all such commission, committee, or board is to make recommendations to the City Council on matters affecting the City of Rohnert Park. Except as otherwise provided in state or local law, commissions and committees have no independent role separate and apart from their role as advisory to the City Council. Commissions, committees, and boards have no authority to appropriate funds or make policy except as otherwise approved by the City Council. 4. Conflict of Interest and Traininjz All members of commissions, committees, and boards shall abide by the provisions of the Political Reform Act of the State of California and provisions of the common law relating to conflicts of interest. All city council members and designated Conflict of Interest filers, including those serving on any City board or commission, shall complete any Brown Act training and Ethics (AB 1234) trainings provided by the City. XII. COUNCIL VACANCY Whenever a vacancy occurs in the office of City Councilmember, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code section 36512. XIII. USE OF CITY COUNCIL CHAMBER A. The primary purpose of the City Council Chamber, a portion of Rohnert Park City Hall, is for the use of the City Council, Planning Commission, other City Council advisory bodies, and other groups and committees of the City and such other intergovernmental or resident groups as the City may convene. B. A calendar of use shall be maintained by the City Clerk's office, and all requests for use should be regularly calendared or scheduled through that office. C. The City Council Chamber shall not be used for political or commercial purpose except as outlined in the following paragraph: D. The City shall allow the use of the Council Chamber for the conduct of election forums, whether for city, county, state, or national offices/ballot measures under the following circumstances: 1. When the forum is sponsored by a 501(c)(3) non-profit agency, a legitimate City Council Protocols Page 24 of 27 Amended 612712023 by Reso. No. 2023-047 non -partisan group, or a governmental agency. 2. When all candidates for that public office have been invited to participate, and a majority of the candidates have indicated that they will do so. (Candidates' forum only.) 3. When the event is chaired and moderated in an impartial and objective way which is fair to all candidates/ballot measures. 4. In accordance with Government Code section 54964, staff shall ensure that any use of city funds to promote or host a forum on any ballot measure complies with the following requirements: (1) any use of funds for informational activities related to the forum is not prohibited by the Constitution or laws of the State of California, and (2) any informational materials provided through the use of city funds constitutes an accurate, fair, and impartial presentation of relevant facts to aid the voters in reaching an informed judgment regarding the ballot measure. In accordance with Government Code section 54964, staff shall also ensure that funds are not used for the purpose of supporting or opposing the election or defeat of any candidate. E. Use of City -owned and operated television and broadcasting capability shall be limited to broadcast of City Council, Planning Commission, and other City advisory body meetings, for use every two years by the League of Women Voters for a Council Candidate Forum, and for City -related emergency or informational purposes as authorized by the City Manager. Use of the video broadcasting system by an outside agency is not allowed except with the permission of the City Council at least two weeks prior to the event. If such use is granted it is subject to appropriate personnel — equipment — overhead charges as established by the City Manager. F. Approval for use of City Council Chamber for uses other than the above would have to be approved by the City Council at least two weeks prior to the event. XIV. FAILURE TO OBSERVE COUNCIL PROTOCOLS These protocols are adopted to expedite the transaction of the business of the Council in an orderly fashion and are procedural only and the failure to strictly observe such rules does not affect the jurisdiction of the Council or invalidate action taken at a meeting that is otherwise held in conformity with law. City Council Protocols Page 25 of 27 Amended 612712023 by Reso. No. 2023-047 N F eT LI) �M1LIFARpti� Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 8.B. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT March 11, 2025 Administration Marcela Piedra, City Manager Marcela Piedra, City Manager Discussion and Necessary Action Regarding Letter Related Sonoma State University (SSU) Budget Cuts RECOMMENDED ACTION: Discussion and necessary action regarding Sonoma State University budget cuts. BACKGROUND: Sonoma State University recently announced its projected budget deficit of approximately $23.9 million. The university has had a budget deficit for several years. There are a variety of factors attributable to the deficit — increasing operating costs, inflation, and declining enrollment. To address the budget gaps, SSU has announced several steps that consist of elimination of programs and departments, non -renewal of faculty contracts, and layoffs. Recognizing the potential negative implications of these budget cuts to our local economy, it is recommended the City Council consider sending a letter to Governor Gavin Newsom, Chancellor Mildred Garcia, and legislative representatives urging them to explore funding options to minimize the loss of educational programs and jobs. STRATEGIC PLAN ALIGNMENT: This item impacts the City's Community Quality of Life goal. OPTIONS CONSIDERED: 1. Recommended Option: Authorize Mayor to send letter regarding Sonoma State University budget cuts. 2. Do not provide the attached letter. FISCAL IMPACT/FUNDING SOURCE: N/A Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 3/6/25 ITEM NO. 8.13. Attachments 1. Draft letter regarding Sonoma State University Budget Cuts March 12, 2025 Governor Gavin Newsom 1021 O Street, Suite 9000 Sacramento, CA 95814 Chancellor Mildred Garcia California State University 401 Golden Shore Long Beach, CA 90802 City Council Subject: Sonoma State University Proposed Budget Reductions Gerard Giudice Honorable Governor Newsom and Chancellor Mildred Garcia, Mayor Emily Sanborn On behalf of the City of Rohnert Park, a city of approximately 45,000 Vice Mayor residents and immediate neighbor to SSU, I write to express our Susan Hollingsworth Adams concerns on the proposed budget cuts, staff layoffs, and program Jackie Elward reductions Sonoma State University (SSU) recently announced. Samantha Rodriguez Since the official opening of the university in our region in 1961, SSU Councilmembers has prided itself on personalizing the educational experience for students while fostering intellectual, social, and personal growth. Marcela Piedra City Manager The presence of the university in the North Bay region is significant. It represents highly educated graduates, jobs, revenue potential, Michelle Marchetta Kenyon City Attorney cultural presence, sporting spirit, and much more. Our private and public institutions rely on this higher education entity to produce Lee Burdick educated and well -trained graduates to fill critical jobs requiring Assistant City Attorney college education. SSU is an integral part of our region's identity Cindy Bagley and growth. We are concerned about the potential negative impact Director of Community Services the proposed budget cuts will have on our local economy. Jamie Cannon Director of Human Resources Rohnert Park and its neighboring city of Cotati recently entered a joint Memorandum of Understanding with SSU to express its spirit of Vanessa Garrett Director of Public Works collaboration in the community, g region, and state. As such, we stand committed to advocating for additional resources and explore funding Alicia Giudice solutions to ensure SSU continues thriving in the North Bay region. Director of Development Services We urge you to do the same. Sylvia Lopez Cuevas Respectfully, City Clerk Tim Mattos Public Safety Director Gerard Giudice Betsy Howze Mayor Finance Director CC: Rohnert Park City Council Interim SSU President Emily F. Cutrer Senator Pro Tempore Mike McGuire Senator Christopher Cabaldon Assemblymember Damon Connelly Assemblymember Cecilia Aguiar-Curry Assemblymember Chris Rogers US Representative Mike Thompson US Representative Jared Huffman 130 Avram Avenue <*Rohnert Park CA <*94928 a(707) 588-2226 <*Fax (707) 794-9248 www.rpcity.org ITEM NO. 8.C. Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 11, 2025 Department: Administration Submitted By: Sylvia Lopez Cuevas, City Clerk Prepared By: Sylvia Lopez Cuevas, City Clerk Agenda Title: Consideration of At -Large Nomination and Appointment of Mark Nelson to serve on the City's Building Appeals Board a Term expiring December 31, 2028 RECOMMENDED ACTION: Nominate and appoint Mark Nelson to serve on the City's Building Appeals Board a Term expiring December 31, 2028. BACKGROUND: In order to attract more potential applicants, the City Clerk's Office made the following outreach efforts: 1. Social media posts on Facebook, Instagram, and NextDoor. 2. Used the City's website for updates and deadline information. 3. Press releases sent to various outlets and groups, including the Community Voice. 4. Notices posted at various City facilities. 5. Articles posted on the City's Spotlight magazine. 6. Notices distributed to diverse groups including but not limited to the Latino Alliance, Leadership Rohnert Park Alumni, Sonoma County Bicycle Coalition, Sonoma State University, Los Cien, Sonoma State University Filipino American Association (FAASSU), Filipino American National History Society (FANHS), Rohnert Park Chamber of Commerce, League of Women Voters Sonoma County (LWVSC), Cotati-Rohnert Park Rotary Club, 100 Black Men, the Rohnert Park Cotati Regional Library, Federated Indians of Graton Rancheria, NAACP of Sonoma County, and Cotati-Rohnert Park Unified School District parents/family members. 7. Presentation given at the City Council meeting on October 8, 2024. 8. Distribution of flyers at community events such as the Farmers Market Latino Night, etc. 9. Posting on the City's Fall Recreational Guide. In order to find the most qualified applicants possessing the proficiencies outlined below in Analysis section, there was no residency restriction requirement for this board so the City could attract the most qualified applicants. ITEM NO. 8.C. ANALYSIS: The California Building Code Standards (CBCS) are updated and adopted triennially by the City of Rohnert Park City Council. Contained within those standards are administrative provisions set forth under the California Building Code Section 113 "Board of Appeals" (CBC) (Attachment 1) that require the creation of a Board of Appeals (Board) to hear and decide appeals of orders, decisions or determinations made by the building official relative to the application and interpretation of the CBCS. To align with the CBC the Board must consist of members who are qualified by experience and training to pass on matters pertaining to building construction and are not employees of the jurisdiction. The City's Board meet as needed to hear and decide appeals of orders, decisions and determinations made by the Building Division relative to the application and interpretation of Title 24: California Building Standards Codes and other regulations governing use, maintenance and change of occupancy. City Council Protocols (Section XI) establishes the procedures for considering appointments by the City Council to the various City commissions, committees, and boards. Building Board of Appeals has fewer than five (5) members; therefore, members shall be selected by the Council as a whole on an "at -large" basis. At -large nominees must receive a majority vote of the City Council membership in order to be appointed The Board consists of three seats and at -large nominations can be made by any Councilmember to fill a vacancy. Preference in the selection of applicants shall be given to those meeting the qualifications as follows: oo Professionally registered civil, structural, or geotechnical engineers; or oo Professionally licensed architects; or oo Professionally registered geologist or engineering geologist; or oo Certified building inspectors or officials as follows: Building Inspector [ICC], Building Plans Examiner [ICC], Combination Inspector [ICC], Building Official [ICC], Master Code Professional [ICC], Residential Building Inspector [ICC], Residential Combination Inspector [ICC], Combination Plans Examiner [ICC], Building Code Official [ICC], Construction Inspector Division II [ACIA], Division of the State Architect Class 1 & 2, and OSHPD Class A; or oo Contractors licensed by the California State Licensing Board as an A, B, or C contractor involved in building construction regulated by current California Building Code Standards. One application was received for this vacancy. The application was reviewed by the City's Building Official who interviewed the applicant and determined that the applicant meets the desirable qualifications to serve in the City's Building Appeals Board. It is noteworthy that the Clerk's Office has been actively trying to recruit a third board member since September 2020. 2 ITEM NO. 8.C. Staff is recommending Council appoint Mark Nelson to serve in the Building Appeals Board for a term to expire December 31, 2028. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA"). This action does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Making appointments to City Committees, Commissions, and Boards supports the City's values of communication and collaboration and Goal A "Practice Leadership at all Levels" as well as Goal D "Continue to Develop a Vibrant Community." OPTIONS CONSIDERED: 1. Recommended Option: Appoint Mark Nelson to serve in the Building Appeals Board for a term to expire December 31, 2028. 2. Alternative: Council could choose not to fill these vacancies and direct staff to continue recruitment. This option is not recommended because individuals qualified by experience and training to pass decisions on matters pertaining to building construction that are willing to serve the City have proven to be very difficult to come by. FISCAL IMPACT/FUNDING SOURCE: This item has no fiscal impact. Department Head Approval Date: NA Finance Director Approval Date: NA City Attorney Approval Date: NA City Manager Approval Date: 2/28/2025 Attachments: 1. 2022 California Building Code, Section 113 2. Application SCOPE AND ADMINISTRATION in case of emergency where necessary to eliminate an imme- diate hazard to life or property or where such utility connection has been made without the approval required by Section 112.1 or 112.2. The building official shall notify the serving utility, and wherever possible the owner or the owner's authorized agent and occupant of the building, struc- ture or service system of the decision to disconnect prior to taking such action. If not notified prior to disconnecting, the owner or the owner's authorized agent or occupant of the building, structure or service system shall be notified in writ- ing, as soon as practical thereafter. SECTION 113 MEANS OF APPEALS [A] 113.1 General. In order to hear and decide appeals of orders, decisions or determinations made by the building offi- cial relative to the application and interpretation of this code, there shall be and is hereby created a board of appeals. The board of appeals shall be appointed by the applicable govern- ing authority and shall hold office at its pleasure. The board shall adopt rules of procedure for conducting its business and shall render all decisions and findings in writing to the appel- lant with a duplicate copy to the building official. [A] 113.2 Limitations on authority. An application for appeal shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incor- rectly interpreted, the provisions of this code do not fully apply or an equivalent or better form of construction is proposed. The board shall not have authority to waive requirements of this code or interpret the administration of this code. [A] 113.3 Qualifications. The board of appeals shall consist of members who are qualified by experience and training to pass on matters pertaining to building construction and are not employees of the jurisdiction. [A] 113.4 Administration. The building official shall take immediate action in accordance with the decision of the board. SECTION 114 VIOLATIONS [A] 114.1 Unlawful acts. It shall be unlawful for any person, firm or corporation to erect, construct, alter, extend, repair, move, remove, demolish or occupy any building, structure ar equipment regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code. [A] 114.2 Notice of violation. The building official is autho- rized to serve a notice of violation or order on the person responsible for the erection, construction, alteration, exten- sion, repair, moving, removal, demolition or occupancy of a building or structure in violation of the provisions of this code, or in violation of a permit or certificate 'issued under the provisions of this code. Such order shall direct the discontinu- ance of the illegal action or condition and the abatement of the violation. [A] 114.3 Prosecution of violation. If the notice of violation is not complied with promptly, the building official is autho- rized to request the legal counsel of the jurisdiction to institute the appropriate proceeding at law or in equity to restrain, correct or abate such violation, or to require the removal or termination of the unlawful occupancy of the building or structure in violation of the provisions of this code or of the order or direction made pursuant thereto. [A] 114.4 Violation penalties. Any person who violates a provision of this code or fails to comply with any of the requirements thereof or who erects, constructs, alters or repairs a building or structure in violation of the approved construction documents or directive of the building official, or of a permit or certificate issued under the provisions of this code, shall be subject to penalties as prescribed by law. SECTION 115 STOP WORK ORDER [A] 115.1 Authority. Where the building official finds any work regulated by this code being performed in a manner contrary to the provisions of this code or in a dangerous or - unsafe spanner, the building official is authorized to issue a stop work order. ]A] 115.2 issuance. The stop work order shall be in writing and shall be given to the owner of the property, the owner's authorized agent or the person performing the work. Upon issuance of a stop work order, the cited work shall immedi- ately cease. The stop work order shall state the reason for the order and the conditions under which the cited work is autho- rized to resume. [A] 115.3 Emergencies. Where an emergency exists, the building official shall not be required to give a written notice prior to stopping the work. [A] 115.4 Failure to comply. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be subject to fines established by the authority having jurisdiction. SECTION 116 UNSAFE STRUCTURES AND EQUIPMENT [A] 116.1 Unsafe conditions. Structures or existing equip- ment that are or hereafter become unsafe, insanitary or deficient because of inadequate means of egress facilities, inadequate light and ventilation, or that constitute a fire hazard, or are otherwise dangerous to human life or the public welfare, or that involve illegal or improper occupancy or inadequate maintenance, shall be deemed an unsafe condi- tion. Unsafe structures shall be taken down and removed or made safe, as the building official deems necessary and as provided for in this section. A vacant structure that is not secured against unauthorized entry shall be deemed wisafe. [A] 116.2 Record. The building official shall cause a report to be filed on an unsafe condition. The report shall state the occupancy of the structure and the nature of the unsafe condition. 2022 CALIFORNIA BUILDING CODE 1-35 Submit Date: Feb 05, 2025 Rohnert Park, CA Boards & Commissions Application Form Profile Mark First Name Email Address Home A ress Rohnert Park J Middle Initial Nelson Last Name Suite or Apt City State Postal Code What year did you become a Rohnert Park resident? What district do you live in? None Selected Mobile: Primary Phone Alternate Phone TorrNel Construction LLC RMO Employer Job Title Work Address 26 Hemlock Ct Type of Business Construction Specific Work Performed General Contractor Which Boards would you like to apply for? Building Appeals Board: Submitted Is this application to seek reappointment? r Yes r No If this application is to seek reappointment, how long have you served? Mark J Nelson Interests & Experiences Please tell us about yourself and why you want to serve. High School Diploma? r• Yes r No Indicate Reasons for your Interest in Appointment Serving the community in a capacity that I am well qualified. List Activities in Clubs, Associations, etc. North coast inline racing. Rooster Run Golf Course men's club. PPC Pool league, BCA Pool league. Other Degrees, Awards, etc. Cal/Osha 30 hour Safety Training. Boise Interagency Fire Center Smokejumper Mark -I Nelson_ resume_2024_1218.pdf Upload a Resume Question applies to Building Appeals Board Please indicate which qualifications you currently hold: rJ Contractor licensed by the California State Licensing Board as an A, B, or C contractor involved in building construction regulated by current California Building Code Standards Demographics The following information helps track our recruitment and diversity efforts. Ethnicity fJ Caucasian/Non-Hispanic Gender rJ Male Sexual Orientation rJ Straight/Heterosexual Date of Birth Are you over 18? r Yes r No Acknowledgements Mark J Nelson Please Agree with the Following Statement If appointed, I agree to complete an Ethics and any other trainings as required by the City of Rohnert Park W I Agree Please Agree with the Following Statement If appointed, I agree to comply with the Ralph M. Brown Act and Public Records Act Q 1 Agree Please Agree with the Following Statement If appointed, I agree to comply with City of Rohnert Park policies and protocols 14, 1 Agree Please Agree with the Following Statement If appointed and my position requires it, I agree to submit a Form 700 (Statement of Economic Interest) as requested by the City of Rohnert Park 14, 1 Agree Mark J Nelson Mark J. Nelson Superintendent Qualifications Over 30 years' experience as superintendent leading multimillion -dollar construction projects, Summary including restaurants, education facilities, hotels, retailers, and law enforcement. Known for driving quality on time and on budget. Skilled relationship manager who forges effective partnerships with stakeholders and contractors. Trusted business partner and mentor who shares knowledge and expertise to promote problem -solving and upskilling. Ensure safe sites and workers through meticulous attention to detail. Career Experience • Project Management • Team Leadership • Client Relationship Management • Budget Management • Communication • Quality Assurance • Mentoring and Coaching • Process Improvement Superintendent: Davis/Reed Construction, San Diego, CA 2023 to present 40 Unit Apartment Complex from on site and off site Utilities, Wood Framing, Podium project with an elevator. Superintendent: Nordby Construction Santa Rosa, CA 2021 to 2023 Construction of the Antica Winery Hospitality Building near Atlas Peak in the mountains above Napa, CA. Coordinating Construction and finishes with Family owners in Italy providing design decisions. Kept the project on schedule by advance notice of necessary decisions and ordering materials on time from Europe. Direct construction teams on projects. Review schedule and budget and ensure tasks are completed on time, on budget, and at a high level of quality. Monitor project progress and attend project meetings. Ensure site and worker safety and maintain records. Manage client relationships. Superintendent: MR Christenen Construction, Concord CA. 2020 to 2021 Construction of a 92-unit apartment complex in Rohnert Park CA, including Structural Steel, Wood Framing, 3 elevators, site and offsite utilities, constructed during covid pandemic maintaining schedule and budget. Superintendent, ACI General Contractors, San Francisco, CA 2013 to 2019 Manage client relationships. Select clients include Rustic Bakery Novato, Everlane, San Francisco, CA. The Grove Restaurant, Equator Coffee, Original Joes Westlake, Liho Liho Yacht Club, Homewood Suites, Nico, and Olympic Club Bar, Grill, Restaurant. San Francisco • Total Renovation of Iconic San Francisco Restaurant, Joe"s of Westlake, including repair of structure, fine finishes throughout in close coordination with ownership expectations. Continued... Mark J. Nelson Superintendent, Midstate Construction, Petaluma, CA Page 12 2010 to 2013 Coordinated execution of three major projects, including the $15M Mendocino College Library, $5M Mendocino College Maintenance Building, and $1M remodel of Paradise Foods. • Facilitated continued project work during inclement weather conditions to ensure on -time completion. Superintendent, McCrary Construction, Co., Belmont, CA 1997 to 2009 Led series of projects, including $10M wood frame and steel work for Old River Elementary School, $11M wood frame and steel for Taylor Mountain Elementary School, and $14M steel frame, metal stud, concrete and block construction for Napa Sheriffs Facility. • Coached and mentored inexperienced team through build of complicated steel structure. • Completed several schools in coordination with the Department of the State Architect rules and regulations. Projects completed on time and within budget. Superintendent on various Military bases around the country, with crews I developed to travel with me. Education Civil Engineering and Business Management University of Utah, Salt Lake City, UT Professional • First Aid Training certificate. OSHA 30-hour safety program. Forklift license. Training ITEM NO. 8.D. Meeting Date: Department: Submitted By: Prepared By: Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT March 11, 2025 Public Works Vanessa Garrett, Director of Public Works Eydie Tacata, Senior Public Works Analyst Agenda Title: Approve a Resolution Adopting the City of Rohnert Park Active Transportation Plan (CEQA Status: Exempt Pursuant to Section 21080.20 of the California Public Resources Code) RECOMMENDED ACTION: Approve a resolution adopting the City of Rohnert Park Active Transportation Plan (CEQA Status: Exempt pursuant to Section 21080.20 of the California Public Resources Code). BACKGROUND: Active transportation — walking, biking, and other forms of human -powered travel — enhances the overall quality of life in Rohnert Park by promoting healthy lifestyles, reducing traffic congestion, decreasing environmental impact, and improving access to valued amenities in the city. The Rohnert Park Active Transportation Plan (ATP) was developed as part of the Sonoma County Transportation Authority (SCTA) Countywide Active Transportation Plan. Both are steered by this vision: "Our guiding principles are to improve safety, connectivity, equity, and quality of life. Walking, biking, and rolling shall be safe and appealing modes for people of all ages and abilities to use for everyday transportation and recreation. " The ATP replaces the 2014 Rohnert Park Bicycle and Pedestrian Master Plan and is consistent with the City's General Plan policies, land use plans, complete street transportation strategies, and community development objectives. At the January 14, 2025 Rohnert Park City Council meeting, public comments and City Council direction were taken after the presentation on the Rohnert Park ATP. City Council Members suggested promoting helmet usage, working more with schools and parents to encourage students to walk or bike to school, and prioritizing Snyder Lane for safety improvements due to the presence of Lawrence Jones Middle School and Rancho Cotate High School students along the corridor, as well as users of popular Sunrise Park. Several projects in the final draft ATP address these issues. Council Members also emphasized maintaining existing infrastructure over building new projects. Projects in Santa Rosa and Petaluma upgrading on -street bike lanes with more riding space and bollards for safety and visibility were also noted. Particular concern was raised about pedestrian and bicyclist safety on the east side of Commerce Boulevard between the Southwest/Commerce Roundabout and Arlen Drive, along segments without sidewalk. Line -of -sight issues, poor lighting, and crosswalks without flashing beacons were cited. ITEM NO. 8.D. ANALYSIS: Based on the comments at the January 14, 2025 meeting, City staff has added to the ATP, Project #71, a corridor study of Commerce Boulevard between the Southwest/Commerce Roundabout and Hunter Drive, so that the area's activity can be studied for appropriate solutions. City staff recommends that the City Council adopt the City of Rohnert Park Active Transportation Plan by approving the attached resolution. The resolution also finds that the ATP is exempt from review under CEQA and qualifies for statutory exemption pursuant to Public Resource Code Section 21080.20 as further described in the Environmental Analysis section below. ENVIRONMENTAL ANALYSIS: The Council's adoption of the ATP does not itself have an environmental impact. The physical improvements included in the ATP will be subject to future environmental review when specific projects are proposed. Adoption of the ATP qualifies for statutory exemption from the California Environmental Quality Act (CEQA) pursuant to SB 922 (Wiener, 2022), which amended Public Resources Code Section 21080.20 to exempt Bicycle Transportation Plans and projects that meet certain conditions. The general exemption in CEQA Guidelines Section 15061(b)(3) also provides for projects where it can be seen with certainty that there is no potential for significant environmental effects. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The ATP is consistent with City Council Goal 3 (Planning and infrastructure) as well as improving the quality of life with less stressful multi -modal networks for the City's users. OPTIONS CONSIDERED: 1. Option 1: Adopt the City of Rohnert Park Active Transportation Plan. This is the recommended option. 2. Option 2: Consider additional changes and direct staff to return with further analyses and an updated draft ATP. FISCAL IMPACT/FUNDING SOURCE: There is no immediate fiscal impact of a City Council action to adopt the ATP. The development of the ATP was funded primarily through a grant awarded to the SCTA. The City also budgeted $40,000 for the Active Transportation Plan Update (City Project No. CIP2302) for staff time to coordinate with SCTA's consultant team, attend meetings, and engage with the public. The ATP includes programs and projects that will require City resources if the City chooses to implement them. Section 6 of the ATP (Implementation: Local Considerations) provides unit cost estimates for the projects contained in the ATP. Section 6 of the ATP also identifies funding sources available to fund the projects and programs in the plan. Department Head Approval Date: 2/25/25 Finance Approval Date: 2/19/25 City Attorney Approval Date: 2/25/25 (Public Hearing Notice), 3/3/25 City Manager Approval Date: 3/4/25 2 ITEM NO. 8.D. Attachments: 1. Resolution 2. Exhibit A to Resolution: City of Rohnert Park Active Transportation Plan, February 2025 RESOLUTION NO. 2025-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ADOPTING THE ROHNERT PARK ACTIVE TRANSPORTATION PLAN AND FINDING THAT THE PROJECT IS EXEMPT FROM CEQA PURSUANT TO SECTIONS 21080.20 OF THE CALIFORNIA PUBLIC RESOURCES CODE WHEREAS, the Rohnert Park Active Transportation Plan (ATP) is developed as part of the Sonoma County Transportation Authority (SCTA) Countywide Active Transportation Plan, and steered by the vision: "Our guiding principles are to improve safety, connectivity, equity, and quality of life. Walking, biking, and rolling shall be safe and appealing modes for people of all ages and abilities to use for everyday transportation and recreation"; and WHEREAS, the ATP is an update to the 2014 Rohnert Park Bicycle and Pedestrian Master Plan; and WHEREAS, the ATP is intended to implement broad policy goals in the City's General Plan for land use, transportation, environmental management, and community health; be used to develop and execute the City's transportation and public works projects; and inform private development review for appropriate opportunities to further active transportation; and WHEREAS, a current ATP is needed for eligibility for regional, State and Federal funding for active transportation projects; and WHEREAS, Senate Bill 922, until January 1, 2030, specifically exempts active transportation plans under PRC Section 21080.20(a)(1), which states, "This division does not apply to an active transportation plan, a pedestrian plan, or a bicycle transportation plan for the restriping of streets and highways, bicycle parking and storage, signal timing to improve street and highway intersection operations, and the related signage for bicycles, pedestrians, and vehicles"; and WHEREAS, the ATP qualifies for a Statutory Exemption under SB 922 as an active transportation plan because it is a plan developed by a local jurisdiction (City of Rohnert Park) that promotes and encourages residents to choose walking or bicycling through the creation of safe, comfortable, connected, and accessible pedestrian and bicycling networks; and WHEREAS, the City has engaged in extensive public outreach and engagement in all phases of the development of the ATP, beginning in the Fall of 2023 and continuing throughout 2024, including the presentation of a draft ATP to the City Council for comment at its regularly scheduled January 14, 2025 meeting; and WHEREAS, on March 11, 2025, the Rohnert Park City Council held a duly noticed Public Hearing to consider the proposed Rohnert Park Active Transportation Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park approves as follows: 1. The above recitals are true and correct and material to this Resolution. 2. City Council hereby finds and determines that the Rohnert Park Active Transportation Plan is exempt from review under CEQA and qualifies for a Statutory Exemption pursuant to Public Resource Code Section 21080.20 because the City of Rohnert Park developed the Active Transportation Plan, which promotes and encourages people to choose walking, bicycling, or rolling through the creation of safe, comfortable, connected, and accessible walking, bicycling, or rolling networks, and encourages alternatives to single -occupancy vehicle trips. 3. After giving full consideration to all evidence presented at the March 11, 2025 Public Hearing, the City Council of the City of Rohnert Park hereby finds that the proposed plan is consistent with the City Council's Strategic Priority No. 3 regarding sound planning and infrastructure and hereby adopts the Rohnert Park Active Transportation Plan. DULY AND REGULARLY ADOPTED this 1 lth day of March, 2025. CITY OF ROHNERT PARK Gerard Guidice, Mayor ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: ELWARD: RODRIGUEZ: SANBORN: GUIDICE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2025-016 Page 2 of 2 4 This page was intentionally left blank. City of Rohnert Park Active Transportation Plan (ATP) February 2025 FEHR ')-'PEERS i h4 17 � - I l� 'f f � 7k T •tiT �T ~ Table of Contents 1. Introduction....................................................................................................................... 1 2. Community Profile & Walking, Biking & Rolling Today......................................................... 3 Community Characteristics and Travel Patterns........................................................................................3 RoadSafety in Rohnert Park........................................................................................................................3 Existing Active Transportation Network Characteristics in Rohnert Park.................................................4 3. Community & Stakeholder Engagement............................................................................ 11 4. Vision & Goals.....................................................................................•........•.................. 13 5. Advancing Active Transportation..................................................................................... 15 Infrastructure Improvements.....................................................................................................................15 Considerations for Facility Type.........................................................................................................15 PlannedProjects..................................................................................................................................16 Engineering Treatments Toolbox........................................................................................................32 Programs& Policies...................................................................................................................................42 Programs..............................................................................................................................................42 Policies.................................................................................................................................................44 6. Implementation: Local Considerations............................................................................. 48 Timeline.......................................................................................................................................................48 Programs..............................................................................................................................................48 PlannedProjects..................................................................................................................................49 Funding........................................................................................................................................................54 Monitoring...................................................................................................................................................56 List of Figures Figure 1. Existing Bikeway Network...................................................................................................................7 Figure2. Existing Transit....................................................................................................................................8 Figure 3. Level of Traffic Stress (LTS) and 2022 High -Injury Network (HIN)..................................................9 Figure 4. Proposed Bikeway & Corridor Projects............................................................................................22 Figure 5. Existing & Proposed Active Transportation Network......................................................................23 List of Tables Table 1. Bike Facility Selection for Urban, Suburban, Rural Town Centers'..................................................16 Table 2. Planned Infrastructure Improvements: Bike Facilities, Multiuse Paths, and Crossing Enhancements...............................................................................................................................16 Table 3. Catalog of Resources.........................................................................................................................33 Table 4. Implementation Timeline and Responsibility for Programs.............................................................48 Table 5. 2025 Active Transportation Network — Cost Estimates Summary..................................................52 Table 6. Potential Funding Sources, Competitive Grants, and Formula -Based Fundings ............................55 Table7. Monitoring Progress...........................................................................................................................56 This page was intentionally left blank. 1. Introduction The 2025 Rohnert Park Active Transportation Plan (ATP) was developed as a component of the Sonoma County Transportation Authority's (SCTA's) 2025 Countywide Active Transportation Plan (Countywide ATP) effort. This plan focuses on improving active transportation connections within the city and creating low stress connections to surrounding jurisdictions. The Rohnert Park ATP is also a stand-alone document, which the City of Rohnert Park can use to guide implementation of local projects, policies, and programs. The primary emphasis of this planning effort is to increase access to active transportation modes by planning for infrastructure projects and supportive programs. Active transportation refers to "human -powered" modes of travel, like walking, biking, or using mobility devices. Creating an environment that encourages a shift from automobile trips to walking or biking trips also promotes improvements to mental and physical health, air quality, reduces noise, and improves social equity. A safer and more connected network gives members of the community flexibility in their travel, so they do not need to rely on a personal vehicle to travel through the city and larger region. Projects are prioritized based on the needs highlighted by the community and city staff Policies and programs are in line with the city's near -term plans and funding priorities The previous Rohnert Park Bicycle and Pedestrian Master Plan (BPMP) adopted in 2008 and last updated in 2014 identified a general expansion of walking and biking facilities. Since the 2014 BPMP was updated, several changes and advancements have been made in the state of active transportation planning practices. For example, SCTA adopted Vision Zero in 2021, which is a regional commitment to eliminate traffic fatalities and serious injuries through engineering, programs, policies, and education. The City of Rohnert Park subsequently adopted the Vision Zero Action Plan locally. There have also been policy changes at the national and state level acknowledging a greater need for more robust infrastructure, programs, and policies to make walking and biking safer. With those and other similar advancements in mind, this plan focuses on: • All Ages and Abilities — Creating spaces for people to walk, bike, and roll that are low -stress and lower risk to create more opportunities for more people to walk, bike, and roll. • Regional Coordination — Identifying and planning regional routes between jurisdictions as part of the larger Countywide ATP. • Implementation — Prioritizing projects and identifying funding to focus and streamline implementation. Low -stress network analysis was used to identify opportunities to upgrade or enhance existing or previously planned projects. The network analysis considered community and regional destinations, traffic safety, and gaps in existing facilities to help inform recommendations for enhanced or new active transportation improvements. Community input was gathered to ground truth and expand findings from the network analysis to create a robust project list and supporting policy and programs. ems. _ s� ,°a , - '.` _ 7� a y,r - _ ,� 2. Community Profile & Walking, Biking & Rolling Today Community Characteristics and Travel Patterns The City of Rohnert Park has a population of approximately 44,4001 and shares a southwest border with the City of Cotati. Rohnert Park is known for being family -friendly and features many activities such as a mini golf course, bowling alley, roller rink, and batting cages. While Sonoma State University (SSU) is outside of city limits, the campus is adjacent to the city and staff and students live in Rohnert Park. This makes connections to and from the University and other services vitally important. The Active Transportation Plan identifies connections that encourage active transportation uses from residential areas to the downtown area, Rohnert Park Sonoma Marin Area Rail Transit (SMART) station, and SSU. In the past two decades, Rohnert Park has experienced growth, both in the development of land uses and in the number of people residing within the city. This includes dense residential infill development that has occurred on the westside of the city over the last ten years with additional similar development still to occur. The city is also actively building out a new downtown that will increase the number of services and destinations (e.g., retail, commercial). Cultivating the east -west connection along the Rohnert Park Expressway will encourage users to take active transportation modes while traveling through the city. Approximately 66 percent of the city's population is between the ages of 18 and 64 years old, and 14 percent are 65 and older.2 Creating an environment that accommodates those of all ages and abilities and supports the first and last mile connections to transit is crucial in promoting and enabling more walking, biking, and rolling for daily travel needs. Census data indicate one percent of workers currently bike or walk to work, one percent take transit, 76 percent use single occupancy vehicles, 10 percent carpool, nine percent work from home and two percent take other means of transportation to work. As the city continues to grow, there is a need for safer, low stress, and better -connected walking, biking, and rolling facilities. Road Safety in Rohnert Park Per the Office of Traffic Safety, as of 2020, Rohnert Park is categorized as one of the 91 cities in Group D, cities with a population between 25,001 — 50,000 people. The city ranked https-//censusreporter.org/profi les/16000US0662546-roh nert-pa rk-ca/ 2 https-.//censusreporter.org/profiles/16000US0662546-rohnert-park-ca/ 51 in the total fatal and injury collision category.3 Indicating that about half of the similar sized cities in California had more fatal and injury collisions and half had fewer fatal and injury collisions than Rohnert Park. The city's 2022 Local Roadway Safety Plan (LRSP) evaluated collision data from 2015 through 2020. There were three fatalities and 36 severe injury traffic collisions during that time. There were eleven severe injury collisions involving people walking or biking during this period. The city's LRSP identified a higher number of reported collisions along the Rohnert Park Expressway and Golf Course Drive.4 Existing Active Transportation Network Characteristics in Rohnert Park Today, Rohnert Park has a clear east -west and north -south bike lane connectivity well - spaced continuous corridors such as Golf Course Drive, Rohnert Park Expressway, Cotati Avenue, Redwood Drive, and Synder Lane. The city also has popular east -west multiuse paths such as the SMART Trail, Copeland Creek Trail and Hinebaugh Trail. In addition to those there are some bike routes that provide connections through residential communities. The existing bike network provides basic coverage for individuals who are confident and capable bike riders. There is an opportunity in Rohnert Park to draw more people to biking and rolling by enhancing bike lanes on the higher volume and higher speed roads by adding separation and protection for people biking, extending/closing gaps in the multi -use paths, implementing traffic calming/speed management improvements on neighborhood streets, and adding as well as enhancing existing crossings. There are opportunities to improve active transportation connections between residential and retail uses and existing trails and transit facilities throughout Rohnert Park. With the SMART train station located in a central area along Rohnert Park Expressway, there is an opportunity to create low -stress connections to and from the station and along the SMART pathway that runs north -south. Additional low -stress east -west connections are needed across the Highway 101 corridor and Golf Course Drive, as well as north -south connections along Commerce Boulevard, Petaluma Hill Road, Redwood Drive, and Snyder Lane. The following figures illustrate these opportunities. Figure 1 illustrates the existing bikeway network. The bikeway network is organized into several distinct facility types, detailed below. Buffered bike lanes and bike boulevards are not part of the existing bikeway network but are part of the planned network discussed later in this Plan. • Multi -Use Paths (Class 1) are fully separated bike and pedestrian paths. They follow their own alignment sometimes parallel to a street, waterway, and/or other configuration through open space or undeveloped areas. Interactions with vehicles are limited to street trail crossings. 3 https://www.ots.ca.gov/media-and-research/crash-rankings-results/?wpv_view_count=1327&wpv-wpcf- year=2020&wpv-wpcf-city_county=Rohnert+Park&wpv_fi Iter_subm it=Submit 4 https://cdnsm5- hosted.civiclive.com/UserFiles/Servers/Server_3037789/File/Engineering/Final%2ORohnert%2OPark%20LRSP .pdf M • Bike Lanes (Class II) are on -street bike facilities that use a white line or stripe (i.e., longitudinal pavement marking) to designate space on the street for bicyclists that is adjacent to a vehicle lane. • Buffered Bike Lanes (Class IIB) increase space between the bike lane and vehicle travel lane(s) using a painted buffer. The painted buffer is often made up of two parallel white lines with diagonal white lines painted between them. Green pavement markings can be used at driveways or intersections to draw attention to where vehicle paths cross bicyclists' paths. • Bike Routes (Class III) are shared facilities between bicyclists and motor vehicles. Bicyclists ride in the vehicle lane. Bike routes are sometimes used to provide a connection to another bike facility or designated bike route. "Sharrows" (shared -lane markings) may be used to alert motorists to the presence of on -street bicyclists. Signs may also be used to mark the route. • Bike Boulevards (Class IIIB) are streets designed to give priority to people walking and biking. Bicycle boulevards are streets with one vehicle lane in each direction and traffic calming treatments are used to slow vehicle speeds to under 25 mph and discourage non -local vehicle traffic. Treatments can include some combination of speed tables, raised crosswalks, speed humps, traffic diverters, chicanes, curb extensions at crosswalks, and/or neighborhood traffic circles at intersections. Advisory Bike Lanes could be an alternative facility for existing or planned bike boulevards (or bike routes)'. • Separated Bike Lanes (Class IV) are on -street bike facilities that include physical separation between bicyclists and vehicle traffic. Ideally, the physical separation provides protection to the bicyclist through use of materials such as concrete medians (with or without landscaping), planters, and/or the bike lane could be separated by a curb to raise the bike lane to either sidewalk height or an intermediate height. Green pavement markings can be used at driveways or intersections to draw attention to where vehicle paths cross bicyclists' paths as well as additional intersection treatments to enhance safety. The existing transit network, as illustrated in Figure 2, includes transit services and amenities within or immediately adjacent to Rohnert Park. Bikes are allowed on SMART trains and service is provided throughout Sonoma and Marin counties on approximately 30-60 minute headways on weekdays and approximately 60-90 minute headways on weekends. Sonoma County Transit (SCT) buses are equipped with bike racks and provide both local service (routes 10, 12, and 14) and intercity service (routes 44 and 48) on weekdays and weekends. Golden Gate Transit (GGT) buses are equipped with bike racks and service is provided on 45- 90 minute headways on weekdays via routes 101 /172/172x and 55-65 minute headways on weekends via route 101. GGT provides connections to destinations in Sonoma and Marin counties as well as San Francisco. During the school year, additional buses are deployed to accommodate school commutes from all parts of the Rohnert Park and Cotati to the middle school and the high school, located in Rohnert Park. Transit routes are provided along major 5 fhwa.dot.gov/environment/bicycle_pedestrian/publications/small_towns/fhwahepl7024_Ig.pdf 5 arterials and collectors throughout the city but existing gaps in the sidewalk network and the bike network are a barrier to people walking and biking to transit stops. As described above, to enable more people to walk, bike and roll, and to use these modes to access transit, the spaces built to support those uses need to be safe and comfortable. Figure 3 illustrates the results of a Level of Traffic Stress analysis used to gauge level of comfort traveling along a given street. Figure 3 also denotes the streets within Rohnert Park that were identified as part of SCTA's High Injury Network (HIN) developed as part of SCTA's Vision Zero Action Plan.' An LTS 1 rating indicates the least stressful (most comfortable) facilities. Low stress (LTS 1 or 2) facilities in Rohnert Park include the SMART Trail and the Copeland Creek Trail. LTS 4 indicates the most stressful (least comfortable) facilities. High stress facilities in Rohnert Park overlap with the HIN segments on the Rohnert Park Expressway, Snyder Lane, Commerce Boulevard, and Redwood Drive. These roads represent vital connection points throughout the city. Defining Level of Traffic Stress Level of Traffic Stress (LTS) analysis takes different travel corridor characteristics into consideration, including the number of travel lanes, speed of traffic, number of vehicles, presence of bike lanes, width of bike lanes, and presence of physical barriers providing protection from traffic. Based on these variables, a bike facility can be rated with an LTS ranging from 1 to 4. The least stressful (most comfortable) facilities are assigned an LTS 1 rating. Facilities with this rating are typically shared -use paths, separated bikeways, low -volume and low -speed bike routes, and bike lanes on calm and narrow streets. The most stressful (least comfortable) facilities are assigned an LTS 4 rating. Facilities with this rating are typically major arterials with multiple lanes of traffic (with or without bike lanes in some cases, depending on speeds) or narrower streets with higher speed limits. 6 The High Injury Network is a compilation of road segments with an elevated risk of crashes resulting in an injury or fatality, identified through an analysis of the frequency, severity, and mode of past crashes. https://scta.ca.gov/wp-content/uploads/2022/03/Sonoma-Vision-Zero-Action-Plan_Final-1.pdf https://scta.ca.gov/wp-content/uploads/2022/03/Sonoma-Vision-Zero-Action-Plan_Final-1.pdf 11 107 Millbrae Ave Wilfred AveL __T__j I : Federated Indians of Graton i Aancheria O d NN ia� 1 Multi -Use Path Bike bane Bike Route Separated Bikeway ---- SMART Station Schools Libraries City Boundary p 7Golfrse Dr ak Expwy ! � f 0e V Sonoma State University _TA sc ta nhnent'Gath• SOSO NIA EOVRWTNANSPORTATION AMORITY nN Millbrae Ave j Federated Indians of Graton Rancheria I S Copeland Creek Sonoma County Transit Stops Sonoma County Transit Routes Golden Gate Transit Stops Golden Gate Transit Routes Schools t Libraries Course Dr Expwy H� Sonoma State University E R a � S cza TA1194%* SONOMA C609H 1RANSPQRiAi16HAUTHMTV 101 Federated Indians of Craton Rancheria Lowest Stress (LTS 1 ) Low Stress (LTS 2) Moderate Stress (LTS 3) High Stress WTS 4] SMART Station City Boundary 0 Creek HIN Schools Libraries LTS 2 Keiser Ave A Sonoma State University S t' IS Qehnent%tdt• SONDMAC0UNTY WNSPORIAI10N AHTHURITY 3. Community & Stakeholder Engagement Initial outreach for the Rohnert Park ATP began in the fall of 2023. In coordination with city staff, staff from other participating jurisdictions, and SCTA, the Countywide ATP project team prepared a Stakeholder Coordination Plan and Community Engagement Plan to guide community engagement and milestone presentations to local and regional advisory bodies and relevant committees. More details on the countywide community and stakeholder engagement approaches and outcomes are detailed in the 2025 Countywide ATP. The first community outreach event in Rohnert Park was a pop-up hosted by SCTA at the 101h Annual State of the Latinx Community Address at Sonoma State University in September 2023. This was followed by another pop-up event at the Rohnert Park Raley's in November 2023. This event gathered input from the general public on existing conditions for walking and biking in Rohnert Park. In October 2023, the Countywide ATP project team published a project webpage and online survey and distributed it through the City of Rohnert Park website, social media, and the city's November newsletter. SCTA/RCPA also distributed the webpage and survey through its newsletter, mailing list, and social media. During the first round of outreach in Fall 2023, 66 comments were received in Rohnert Park. During the second round of outreach, an additional 19 comments were received, for a total of 85 comments. Project Web Map Survey with 85 comments in Rohnert Park 11 In general, public feedback received through the first and second rounds of outreach in 2023 & 2024 revealed the following themes: • Biking: more separated bike lanes wide enough to accommodate all types of bikes, incentives for bike parking at businesses and multi -unit residences, and more opportunities for bikes of all sizes on transit City staff and project team hosting an open house at the Community Center • Walking: upgrade sidewalks to ensure ADA compliance (move obstacles such as street signs, utility poles), improve existing and add new crossings, widen sidewalks • Traffic calming: implement treatments on collectors and residential streets • Trails: improve trail entrances making it easier for bikes to access, create better transitions from trails to streets, create more public access to land • Destinations: implement citywide wayfinding to connect people to key locations and walking/biking routes • Roadways: reduce vehicle speed on roadways, more active transportation improvements are needed near schools, and along Rohnert Park Expressway, Golf Course Drive, Synder Lane, and Redwood Drive City staff and the project team hosted an additional pop-up engagement event at the Summer Kick -Off Expo in May 2024. This event gathered input from the general public on proposed projects to improve conditions for walking and biking in Rohnert Park. City staff and the project team presented the draft vision and goals, and a draft proposed projects list to the Planning Commission and Bicycle and Pedestrian Advisory Committee at a joint meeting in May 2024. Comments received included support for safe routes to school improvements, the need to coordinate with the school district and students on proposed improvements as key stakeholders; and interest in developing a citywide wayfinding program. In collaboration with SCTA, city staff and the project team also hosted an open house in June 2024 at the Rohnert Park Community Center. Feedback was gathered on draft proposed projects and prioritization, draft programmatic recommendations, and the overall Draft Plan. In November 2024, the Draft Plan was brought back to the Planning Commission and Bicycle and Pedestrian Advisory Committee at a joint meeting. Finally, in early 2025, city staff and the project team presented the Draft Plan to City Council for adoption. 12 4. Vision & Goals The vision and goals statements were developed to be consistent with SCTA's Comprehensive Transportation Plan, Moving Forward 2050, and were refined based on input provided by SCTA's Countywide Bicycle and Pedestrian Advisory Committee, the Rohnert Park Planning Commission, the Rohnert Park Bicycle and Pedestrian Advisory Committee, and other regional committees. The City of Rohnert Park's active transportation vision is as follows: "Our guiding principles are to improve safety, connectivity, equity, and quality of life. Walking, biking, and rolling shall be safe and appealing modes for people of all ages and abilities to use for everyday transportation and recreation." The city's active transportation goals are the following: 1. Connected and Reliable — Deliver a continuous active transportation network that links daily activities and housing, and that allows people of all ages and abilities to use a variety of transportation types easily, affordably, and dependably. 2. Safe and Well -Maintained — Create and sustain a high -quality and low -stress active transportation network. Employ Vision Zero and Safety Plan policies and strategies to advance this goal. 3. Community Oriented and Place -Based — Tailor projects to the surrounding community contexts and user profiles. Support a diversity of uses and users and create community through active transportation programs and policies that prioritize walking, biking, and rolling. Rohnert Park also developed a series of Policies and Actions to guide implementation of the ATP, which are aligned with these three goals and presented in Chapter 5's Programs & Policies section. Y u 5. Advancing Active Transportation The following are the planned infrastructure and programmatic improvements for enhancing active transportation in the City of Rohnert Park. Infrastructure Improvements Enhancing the safety and comfort of existing facilities as well as expanding the infrastructure and spaces available for active transportation modes are critical to creating opportunities for people of all ages and abilities to walk, bike, and roll. The section below presents locations, extents, and brief descriptions of planned projects followed by a summary of types of treatments and engineering resources the city may use in designing and implementing the planned projects. Considerations for Facility Type As mentioned earlier in this Plan, the bikeway facilities are organized into several distinct facility types (see page 4 and 5 for descriptions). The transportation planning and engineering profession is evolving toward using Multi -Use Paths, Buffered Bike Lanes, Bike Boulevards and Separated Bike Lanes as often as possible to increase safety and comfort for people biking. Those facility types provide more separation between bicyclists and moving vehicles and/or slow vehicle speeds to under 25 mph. Table 1 summarizes the conditions under which each bike facility type is ideally applied. 15 Table 1. Bike Facility Selection for Urban, Suburban, Rural Town Centers' Bike Facility Type Multi -Use Paths' Prevailing Vehicle Speed (mph) n/a Vehicle Volume (vehicles per day) n/a Bike Lanes3 25 to 30 mph 3,000 to 6,500 Buffered Bike Lanes' 25 to 30 mph 3,000 to 6,500 Bike Routes4 Under 25 mph Less than 3,000 Bike Boulevards4 Under 25 mph Less than 3,000 Separated Bike Lanes5 30 mph and Higher 6,500 and Above Notes: (1) Table content summarized based on information in FHWA's Bikeway Selection Guide.8 (2) Multi -use paths are off-street and follow their own alignment. They can be useful for providing parallel, low stress routes to existing streets regardless of those streets volumes or speeds. (3) Buffered Bike Lanes are preferred over Bike Lanes. (4) Bike Boulevards are preferred over Bike Routes. (5) Separated Bike Lanes physically separate bikes from moving vehicles using treatments that provide protection such as medians, planters, or raising the bike lane to a height similar to a sidewalk. The planned projects identify a facility type to either enhance existing facilities or close gaps in the network. Generally speaking, facility type selection was informed by the information summarized in Table 1 as well as considerations for feasibility and continuity with existing land use and street context. Planned Projects Table 2 presents planned projects for enhancing walking, biking, and rolling conditions in Rohnert Park, including bikeway, pedestrian crossing, and ADA improvements. It includes the priority for each project. Tier 1 indicates high priority, Tier 2 medium priority, and Tier 3 low priority. Section 6 describes the prioritization process. Rows highlighted in blue indicate a project is within Caltrans right-of-way and will require coordination to implement. Project locations with an "*" indicate additional project details are provided following Table 2. Table 2. Planned Infrastructure Improvements: Bike Facilities, Multiuse Paths, and Crossing Enhancements Hinebaugh Creek Trail improvements. Fill gaps on west side to connect to Rohnert Park Expressway West. Consider 1 Hinebaugh Creek Trail alternatives on east side to connect to Rohnert Park Tier 1 Expressway. Coordinate with findings of "Rohnert Park Highway 101 Bike & Pedestrian Crossing Feasibility Study (February 2022)" and constraints of crossing under Hwy. 101. Myrtle Avenue between city Create low -stress bicycle boulevard connection to Lancaster 2 limits and Lancaster Drive Drive. Included in the MTC Regional Active Transportation Tier 2 Network. 8 https,.//safety.fhwa.dot.gov/ped_bike/tools_solve/docs/fhwasal8077.pdf 16 Project Project Location Project Description Priority Camino Colegio from E Enhance and extend separated bike lanes. Potential near -term 3 Cotati Avenue to Bodway enhancements to formalize crossing and access to existing Tier 2 Parkway* path on the west side of the street. 4 Adrian Drive from Arlen Install buffered bike lanes. Tier 2 Drive to city limits Santa Barbara Drive from Install bike boulevard, implementing traffic calming measures 5 Adrian Drive to Burton to reduce the level of stress. Add wayfinding to draw bicyclists Tier 3 Avenue from Adrian Drive to lower -stress Santa Barbara Drive. Install bike boulevard, implementing traffic calming measures 6 Beverly Drive from Bernice to reduce the level of stress. Include intersection crossing and Tier 1 Avenue to city limits ADA improvements. Included in the MTC Regional Active Transportation Network. Consider separated bike lanes in coordination with Central Enterprise Drive between Rohnert Park PDA Plan and Downtown development. Also 8 Commerce Boulevard and consider enhancement of connections from Copeland Creek Tier 1 Seed Farm Drive Trail to Downtown to encourage use of Copeland Creek Trail as alternative to Enterprise Drive. Included in the MTC Regional Active Transportation Network. Hunter Drive between Study the installation of bike lanes, buffered bike lanes, or 9 Commerce Boulevard and separated bike lanes. Confirm Sonoma County Transit's use Tier 1 Enterprise Drive of Hunter Drive. Included in the MTC Regional Active Transportation Network. State Farm Drive between Install separated bike lanes. Coordinate with Central Rohnert 10 Commerce Boulevard and Park PDA Plan, which outlines options and considerations for Tier 1 Enterprise Drive* configuring existing right-of-way. 13 Keiser Avenue and Snyder Install signal and crosswalk at Keiser Avenue/Snyder Lane Tier 2 Lane intersection. Labath Avenue between Install separated bike lanes. 14 Business Park Drive and Tier 2 Laguna Drive* Business Park Drive Install separated bike lanes. 15 between Labath Avenue Tier 3 and Redwood Drive* Dowdell Avenue between Install separated bike lanes 16 Millbrae Avenue and Tier 3 Business Park Drive Country Club Drive Create low -stress bicycle boulevard connections between 17 between Fairway Drive and Fairway Drive and Hudis Street. Install pedestrian Tier 3 Hudis Street enhancements to include high -visibility striping, ADA directional curb ramps, and bulbouts where feasible. Eleanor Avenue between Install bike route, study level of stress and consider upgrading 18 Country Club Drive and to bike boulevard. Tier 2 Snyder Lane Multi -use path between N Create connection between Fauna Avenue and Holly Avenue, Rohnert Park Trail and and install multi -use path connecting north to N Rohnert Park 19 Fauna Avenue/Holly Trail. In advancing project, reference the Holly -Fauna Tier 3 Avenue Emergency Vehicle Access Bridge Feasibility Study (February 2024). 17 Project Project Location Project Description Priority Bodway Parkway between Install buffered bike lanes with roadway extension. Included in 21 Valley House Drive and E the MTC Regional Active Transportation Network. Tier 2 Railroad Avenue Evergreen Elementary Create low -stress bicycle boulevard connections to and from School - Elizabeth Avenue Evergreen Elementary School, residential neighborhoods, and from Country Club Drive to surrounding parks. Install RRFB at mid -block crossing. Include 22 Elvera Street, Ellis Street, traffic calming elements such as speed cushions to slow Tier 2 Elvera Street, and Emily speeds along the roadway. Avenue between Ellen Street to Elvera Street Commerce Boulevard from Improve existing multi -use path. Included in the MTC Regional 23 Redwood Drive to Golf Active Transportation Network. Tier 1 Course Drive Copeland Creek Trail and Install bridge to connect the Copeland Creek Trail and 24 Sonoma County Water Sonoma County Water Agency Service Road. Included in the Tier 2 Agency Service Road MTC Regional Active Transportation Network. Create low -stress bicycle boulevard. At Mitchell Drive and Magnolia Avenue between Manchester Avenue, stripe high -visibility crosswalks, install 25 Camino Colegio and bulbouts, and daylight intersections. Consider traffic calming Tier 3 Bodway Parkway elements such as speed humps to slow speeds along the roadway. Install separated bike lanes between western city limit and E Cotati Avenue within city Camino Colegio to connect to multi -use path, and complete 26 limits multi -use path gap along SW corner of SSU on the north side Tier 1 of the roadway. At Bodway Parkway stripe high -visibility crosswalks. Liberty Avenue and Lindsay Create low -stress bicycle boulevard along Liberty and Lindsay 27 Avenue Avenue. Also see project 53 for crossing improvements at Tier 3 Liberty/Lindsay intersection. Install RRFBs accessing Ladybug Park and University 28 Liman Way and Lancaster Elementary School at La Fiesta. At the crosswalks, daylight Tier 3 Drive the intersection and install bulbouts to reduce crossing distance (at Lancaster Dr and Liman Way). East-West Copeland Creek Copeland Creek Trail connection over US 101. Rohnert Park is 31 Trail Connection in PID phase with Caltrans (2024). Included in the MTC Tier 1 Regional Active Transportation Network. Formalize a connection over Rohnert Park Expressway to connect the Laguna de Santa Rosa Trail, along with a 32 Three Trail Connection connection to the Copeland Creek Trail and Washoe Creek Tier 2 Trail. Included in the MTC Regional Active Transportation Network. Country Club Drive from Install multi -use path between Golf Course Drive and 33 Golf Course Drive to Hinebaugh Creek Greenway. Install pedestrian enhancements Tier 1 Hinebaugh Creek to include high -visibility striping, ADA directional curb ramps, Greenway and bulbouts where feasible. Country Club Drive from Install bike lanes between Hinebaugh Creek Greenway and 34 Hinebaugh Creek Rohnert Park Expressway. Consider lowering posted speed Tier 2 Greenway to Rohnert Park limit to 25 mph. Implement in coordination with Project 44. Expressway W. Project Project Location Project Description Priority Install RRFBs accessing Ladybug Park and University 35 Liman Way and Lancaster Elementary School at La Fiesta. At the crosswalks, daylight Tier 3 Drive at Ladybug Park the intersection and install bulbouts to reduce crossing distance (at Ladybug Park). Liman Way and Lancaster Install RRFBs accessing Ladybug Park and University 36 Drive at University Elementary School at La Fiesta. At the crosswalks, daylight Tier 3 Elementary School at La the intersection and install bulbouts to reduce crossing Fiesta distance (at La Fiesta Elementary School). Improve the Camino Colegio and Magnolia Avenue 37 Camino Colegio and intersection to include high -visibility crosswalks, bulbouts, Tier 3 Magnolia Avenue ADA compliant crosswalks, and extended medians to serve as pedestrian refuge islands. 38 Redwood Drive and Golf Crossing improvements at signalized intersection to improve Tier 1 Course Drive* conditions for people walking and biking. Hwy 101 SB Off -Ramp and Crossing improvement at signalized intersection to improve 39 Golf Course Drive* conditions for people walking and biking. Project is on a Tier 1 Caltrans facility. Commerce Boulevard and Crossing improvement at signalized intersection to improve 40 Golf Course Drive* conditions for people walking and biking. Implement in Tier 1 coordination with Project 67. Golf Course Drive and Crossing improvement at signalized intersection to improve 41 SMART Multi -Use Trail and walking and biking conditions. Implement in coordination with Tier 1 Roberts Lake Road* Project 57. 44 Country Club Drive and Crossing improvement at unsignalized intersection. Tier 3 Racquet Club Circle* Implement in coordination with Project 34. Country Club Drive and Crossing improvement at unsignalized intersection to improve 45 Valley Village Mobile Home walking conditions. Tier 1 Park Entrance* Seed Farm Drive and Crossing improvement at signalized intersection to improve 46 Southwest Boulevard* walking and biking conditions. Implement in coordination with Tier 1 Projects 63 and 65. Southwest Boulevard and Crossing improvement at unsignalized intersection to improve 47 Burton Avenue* walking and biking conditions. Implement in coordination with Tier 1 Project 63 and 64. Camino Colegio and Maple Crossing improvement at an unsignalized intersection to 50 Drive* improve walking conditions. Coordinate improvements with Tier 3 Project 3. Myrtle Avenue & path Crossing improvement at unsignalized intersection to improve 51 entrance approx. 370 feet walking conditions. Study traffic calming / gateway treatment "Laguna Tier 3 west of Liman Way* and mid -block crossing on Myrtle Drive where de Santa Rosa Path" connections are on both sides of Myrtle. 52 Lords Manor Way and Crossing improvement at unsignalized intersection to improve Tier 3 Lancaster Drive* walking conditions. 53 Liberty Avenue and Lindsay Crossing improvement at unsignalized intersection to improve Tier 3 Avenue* walking conditions. 19 Project Project Location Project Description Priority Crossing improvement. Coordinate with Project 31 and 60. In Copeland Creek Trail near -term, provide wayfinding that encourages people to 55 (south side path) and cross at Commerce Boulevard/Avram signalized intersection. Tier 1 Commerce Boulevard Coordinate with Rohnert Park Highway 101 Bike & Pedestrian Crossing Feasibility Study (February 2022). Redwood Drive from Study upgrade of existing bike lanes to separated bike lanes, 56 northern city limits to while considering Rohnert Park General Plan greater Tier 1 southern city limits* emphasis on Dowdell Avenue for preferred bicycle infrastructure close to residential uses. Golf Course Drive from Install multiuse path along/parallel to Golf Course Drive. 57 SMART multi -use trail to Implement in coordination with Project 41. Tier 1 Synder Lane* Path from Donna Court to Study feasibility of a multiuse path connection from Donna 58 SMART MUP, through golf Court to SMART Trail multiuse path. Included in the MTC Tier 1 course Regional Active Transportation Network. Bodway Parkway from East Upgrade facility to a buffered bike lane. 59 Cotati Avenue to Valley Tier 3 House Drive Commerce Boulevard from Install separated bike lanes on the west side of Commerce 60 Rohnert Park Expressway Boulevard. Tier 1 to Copeland Creek* Snyder Lane from East Install multiuse path along east side of Snyder Lane. 61 Cotati Ave to northern city Tier 1 limits* Southwest Boulevard from Install separated bike lanes. 62 Snyder Lane to SMART Tier 1 multi -use path* Southwest Boulevard from Implement separated bike lanes. Implement in coordination 63 Burton Avenue to SMART with Project 46, 47, 62, and 64. Included in the MTC Regional Tier 1 multi -use path* Active Transportation Network. Southwest Boulevard from Implement separated bike lanes. Implement in coordination 64 Burton Avenue to Adrian with Project 47 and 63. Tier 2 Drive* Seed Farm Drive from Implement separated bike lanes. Included in the MTC 65 Southwest Blvd to Regional Active Transportation Network. Tier 1 Enterprise Dr* Install separated bike lane. Requires lane reconfigurations at Golf Course Drive between intersections and between intersections as described in 66 Hwy 101 Off -Ramp SB and Projects 38, 39, and 40. Coordinate with Caltrans Tier 1 Redwood Drive improvements identified in District 4 Bicycle Plan. Included in the MTC Regional Active Transportation Network and is on a Caltrans facility. Commerce Blvd between Install bidirectional separated bike lanes on east side of 67 Utility Court and Golf Commerce Boulevard. Implement in coordination with Project Tier 1 Course Drive* 40. Included in the MTC Regional Active Transportation Network. rill Dowdell Avenue from Enhance existing bike lanes to buffered bike lanes by 68 Business Park Drive to narrowing marked vehicle lanes to 10 to 11 feet wide and Tier 1 Martin Avenue using the remaining space to mark a buffer adjacent to existing bike lanes. Rohnert Park Expressway Study feasibility for upgrading existing bike lanes to separated 69 between western and bike lanes or a multiuse path. Project is on a Caltrans facility. Tier 1 eastern city limits State Farm Drive to Construct a new ped/bike only grade separated crossing 70 Redwood Drive New across US 101 to connect State Farm Drive and Redwood Tier 3 Crossing Drive. Project is on a Caltrans facility. Conduct corridor study to determine pedestrian and bicycle safety and access improvements, especially to address intersections, segments without sidewalks, desire lines to Commerce Boulevard from transit stops, lighting, access to existing multi -use path on Hunter Lane to west side of Commerce Boulevard, including transitions from 71 Southwest/Commerce on -street bike lanes north and south of segment. In near term, Tier 1 Roundabout. utilize wayfinding and other strategies to direct pedestrian activity from sidewalk gap on east side of Commerce Boulevard to west side of Commerce which has existing sidewalk and multi -use path. Coordinate with Projects 31, 55, and 60. Notes (1) Crossing improvements could include high visibility markings, pedestrian -scale lighting, curb extensions (a.k.a. bulb outs), leading pedestrian intervals at signals, and rectangular rapid flashing beacons (RRFB) or pedestrian hybrid beacons (PHB) at unsignalized intersections. (2) Project priorities are included in Table 2. Prioritization methodology is explained in Section 5. Implementation: Local Considerations. (3) Projects on Caltrans Right of Way are highlighted in blue. (4) Caltrans District 4 Bicycle Plan: https://dot.ca.gov/caltrans-near-me/district-4/d4-programs/d4-transplannine-lam assistance/d4-office-of-transit-and-active-transportation/d4-bike-plan-info (5) MTC Regional Active Transportation Network: https://storymaps.arcgis.com/stories/e77cO8cl57c54493931af8leaf950c02 Figure 4 illustrates the location of the planned bikeway and corridor improvements and Error! Reference source not found. shows the location of planned pedestrian crossing and sidewalk improvements. Crossing improvements could include high visibility markings, pedestrian -scale lighting, curb extensions (a.k.a. bulb outs), leading pedestrian intervals at signals, and rectangular rapid flashing beacons (RRFB) or pedestrian hybrid beacons (PHB) at unsignalized intersections. Figure shows planned improvements as well as the existing biking network. 21 - .. _ . ,. _ _ _ - v000o0008 0 pe a 0 0 Oo 0 0 C"I � 141 0 0 aaa 0 0 a a , O. - - . . . _ . . . - . r r i - r w . r . r w . + O Millbrae Ave a m ............ a ■ . - J 0 ! 0 r ! f 0 0 Wilfred Ave v - • s�� i Federated 3.5 39to 41. ! a + • , 0 0 i Indians . Golf Ca_ rse Dr _ ® 0 of Graton � . . . . w r y r r r Q � Raneheria � � ' © 0 ........._.._.., .am T r� p ■ 00 0 + . f ]� @ ■ ■ 0 0 h L �' ❑ ■ 00 00 O+ . 4 ■ � Q 68 a ■ • _ 13- . - r � • w - 7 r. . ��: ::_ _= 0 i.32 ' - 141 1 ' 1 .58 Rohn' ert Pak Expwy 44 i 1 1 • ■ 69 ■ a a 34 4 1 ! ► l 1 � , 45 � / Copelantreel ' v % '� a 0,_, 71 1 sanoma State l- , ' a - University 0 ! ■ / • L • 0 r®..� 0 , 0 0 t 0 00 D • Q`m , ■ . a Multi -Use Path • • • • Bike Lane Buffered Bike Lane o o o o Bike Route • • • . Bike Boulevard 0000 Separated Bikeway d e * - Traffic Calming - • -- Corridor Study Crossing Improvement SMART Station Schools "' Libraries City Boundary p O ❑ o ❑ a o ° 2 37�002500059 E c+o� �G .27 0 ` x +° ■ �� 8 v p 530 28 5a d tD .1�.% ■ 0 0 .3635 52 O/ o ! O 0 �,p o m a 0 • a ' 4 r O 0 0 0 O a ❑ ❑ a 4 scta z� n� SOHOMACOUNPTRAHSPORTATIONAUTHORITY . 0 7 v o 0 o 0 o d � p 0 0 0 p Boa 6 0 1Q1 0 0 0 D O 0 D O r r - Q Millbrae Ave •' ❑ m o 0 • e j 1 ! 0 ` Wilfred KVe a U • i Federated � a ,Y Golf Course Dr r ' ' 0 + Indians t + I of Craton ° - - - - - - - Ramheria �, Q . 0 ......._••_.._.._..� F0p a + 0 1,,, q0Fh 68 0 - --- ! 0 13- .:: i ! 32 , 1Q7 .58 r` 1 Rohrlert Park Expwy ; 44 6g _! f) � 34 � 11 45 I i 69 Cap land Cree - ' 0 t55 �I - a+ • 1� ■ 71 -- + + Sonoma State 0 47 C'� ._0 University r • 1 G.. D 115 - III zs Figure 5 Existing and Proposed Active Transportationr 0 37�•ov�ao59eaopc Existing Proposed ` Multi -Use Path Bike Lane • • • • �' Buffered Bike Lane , o 0 0 0 - a Bike Route ,P _ y Bike Boulevard 0000 �� Separated Bikeway Traffic Calming - . n • . . Corridor Study f 21 Crossing Improvement , • ° p SMART Station �o Schools - Libraries 4p sct. a City Boundary 11-11 o❑ u SON 0A1AC0URIYFRARSP❑RTATWOAUTH0RITY • • • Additional Proiect Details The following expanded project descriptions are for select projects in Table 2. This additional information is intended to aid city staff in future implementation of these projects. In some instances, the expanded descriptions present options as to how the project could be designed and/or specify treatments that could be included to improve walking or biking conditions. As the projects below are developed further, city staff may choose, for a variety of reasons, to implement the project in a manner different than what is described below. The order below is the same order in which the projects are listed in Table 2. Project 3: Camino Colegio from E Cotati Avenue to Bodway Parkway Type: Separated Bike Lanes Expanded Description: Enhance and extend separated bike lanes. In the near -term, add vertical elements to existing separation on west side of Camino Colegio. Beyond near -term, install separated bike lanes on each side of Camino Colegio. Minimum width of 7.5 feet with mountable curb at 4:1 slope edge and 6.5 feet of rideable space. Based on existing paved street width, appears feasible to implement by narrowing existing vehicle lanes to 11 feet wide. NACTO design guidance here: https://nacto.org/publication/urban-bikeway-design- guide/cycle-tracks/raised-cycle-tracks/ Project 10: State Farm Drive between Commerce Boulevard and Enterprise Drive Type: Install Separated Bike Lanes Expanded Description: Install separated bike lanes. Coordinate with Central Rohnert Park PDA Plan, which outlines options and considerations for configuring existing right-of-way. For signalized intersection along project extents, install protected intersection features that include bike signals, bike phasing, two -stage bike turn boxes, bike cross -markings (or conflict markings), high visibility markings for pedestrian crosswalks, crosswalks consistently across each intersection leg, Leading Pedestrian Intervals (LPIs) with No Right Turn on Red, or protected signal phasing for pedestrians, and upgrade curb ramps to directional ramps consistent with ADA requirements. For unsignalized intersections along project extents, enhance existing marked pedestrian crosswalks and new pedestrian crosswalks with treatments such as high visibility markings, pedestrian refuge islands, advanced yield lines, Rectangular Rapid Flashing Beacons and other similar measures to reduce risk of collisions. Also, at unsignalized intersections, include bike conflict markings (i.e., cross bike markings) and where appropriate based on wayfinding and route connectivity, two -stage bike turn boxes. Project 14: Labath Avenue between Business Park Drive and Laguna Drive Type: Separated Bike Lanes Expanded Description: Install separated bike lanes. Mark existing vehicle lanes (one per direction) as 11 feet wide. Repurpose remaining 8 to 9 feet in width in each direction to a separated bike lane. Upgrade intersections at project limits and within extents to align with treatments needed for separated bike lane (e.g., bike cross markings, bike signal heads at signalized intersections, etc.). Project 15: Business Park Drive between Labath Avenue and Redwood Drive Type: Separated Bike Lanes Expanded Description: Install separated bike lanes. Mark existing vehicle lanes (one per direction) as 11 feet wide. Repurpose remaining 8 to 9 feet in width in each direction to a separated bike lane. Upgrade intersections at project limits and within extents to align with treatments needed for separated bike lane (e.g., bike cross markings, bike signal heads at signalized intersections, etc.). Project 38: Redwood Drive and Golf Course Drive Type: Crossing Improvements at Signalized Intersection Expanded Description: Crossing improvements at signalized intersection to improve conditions for people walking and biking. Specific improvements include the following: (1) Mark crosswalk across north leg of the intersection. And add corresponding directional curb ramps to the NW and NE corners. (2) Add lighting such that both sides of each crosswalk are lit and each corner is appropriately lit. (3) Add a Two Stage Bike Turn Queue Box to SW, NE, and SE corners. Installation of the Two Stage Bike Turn Queue Box in the NE corner is contingent upon implementing a NO RIGHT TURN ON RED for the westbound approach. Installation of the Two Stage Bike Turn Queue Box in the SE corner is contingent up on also installing a curb extension in the SE corner that prevents the eastbound traffic from using the EB right -turn only lane as a through lane. If changes are made to lane configurations per project 39, then curb extension would no longer be needed. (4) Add bike conflict markings (i.e., bike cross markings) through intersection to connect the bike lanes that are oriented north -south along Redwood Drive. (5) In coordination with Project 39, revise lane configurations to create space for wider and consistent bike lanes on approach to and through the intersection and extending further east to connect to bike lanes on Golf Course Drive at US 101 interchange. Project 39: Hwy 101 SB Off -Ramp and Golf Course Drive Type: Crossing Improvements at Signalized Intersection Expanded Description: Crossing improvement at signalized intersection to improve conditions for people walking and biking. Specific improvements include: 25 (1) Replace hatched pavement markings on east leg with raised concrete curb/expanded sidewalk. (2) Shift lanes on west leg south to create space for a designed buffered bike lane or separated bike lane in WB direction. (3) Update bike conflict markings (i.e., cross bike markings) to connect the existing bike lanes with the new bike lanes. Project 40: Commerce Boulevard and Golf Course Drive Type: Crossing Improvement at Signalized Intersection Expanded Description: Crossing improvement at signalized intersection to improve conditions for people walking and biking. Design and implement in coordination with Project 67. Specific improvements include: (1) Add a marked crosswalk across the east leg of the intersection. (2) Upgrade all curb ramps to directional curb ramps. (3) Repurpose existing EB right -turn only lane to a raised separated bike lane in EB direction. (4) Reconfigure EB lanes to one left -turn only, two through lanes, and one right -turn only lane (where current right most through lane is at today). (5) Extend curb/widen sidewalk in SE corner to remove outside receiving lane. No need for three receiving lanes in the eastbound direction. (6) Upgrade buffered bike lane in WB direction to a raised separated bike lane. Project 41: Golf Course Drive and SMART Multi -Use Trail and Roberts Lake Road Type: Crossing Improvement at Signalized Intersection Expanded Description: Crossing improvement at signalized intersection to improve walking and biking conditions. Implement in coordination with Project 57. Specific improvements include: (1) Add bike conflict markings (i.e., bike cross markings) parallel to existing marked crosswalks provide connection to/from bike lanes on Roberts Lake Road to the sidewalk that connects to/from SMART Trail. (2) Add bike signals to aid in bike crossing connection. (3) In NW corner add a Two -Stage Bike Turn Queue Box to assist in access to SMART Trail for WB bikes. (4) Update signal phasing to include bike signals and protected phasing for bikes and pedestrians to cross Golf Course Drive. 26 (5) Widen sidewalk to 10 to 15 feet from SMART Trail crossing terminus to crosswalk across east leg of intersection to increase space for bikes and people going/to from trail. Project 44: Country Club Drive and Racquet Club Circle Type: Crossing Improvement at Unsignalized Intersection Expanded Description: Crossing improvement at unsignalized intersection. Implement in coordination with Project 34. Add lane markings to clearly delineate one vehicle lane in each direction; mark lane widths at 11 feet wide. Paint curbs within 20 feet of the existing marked crosswalks red to indicate no on -street marking. Construct pedestrian refuge island such that it includes existing width marked crosswalks and the length of it extends north approximately 60 to 65 feet. Add advanced yield markings on north and southbound approaches. Upgrade west corner of existing marked crosswalk to include a curb extension and directional curb ramp. Confirm both sides of the marked crosswalk are appropriately illuminated under low light/dark conditions. Project 45: Country Club Drive and Valley Village Mobile Home Park Entrance Type: Crossing Improvement at Unsignalized Intersection Expanded Description: Crossing improvement at unsignalized intersection to improve walking conditions. Specifically includes the following improvements: 1. At existing marked crosswalk across Country Club Drive, a. Install a pedestrian refuge island using the space currently occupied by the northbound left -turn lane. Construct a pedestrian refuge island that is approximately 10 feet wide and that extends 50 feet north along Country Club Drive. North of the end of the refuge island, the center portion of the road can become the left -turn lane for the intersection at Rohnert Park Expressway. b. Consider implementing a raised crosswalk to help manage vehicle speeds. c. Redesign ramps to directional curb ramps that are ADA compliant and tighten curb radii to require slower vehicle turning speeds. d. Add lighting on each side of the crosswalk. e. Add advanced yield line markings on approach to the crossing. 2. On the side streets (i.e., Walnut Circle and Civic Center Drive), enhance crosswalk markings to high visibility markings, add advanced stop bars, and update curb ramps to directional and ADA compliant. 3. Consider lowering posted speed limit on Country Club Drive to 25 mph. 4. Pending lower posted speed on Country Club Drive and adequate sight distance, add a second marked crosswalk, with high visibility markings and curb extensions across south leg of the intersection to provide more direct access to bus stop in southeast 27 corner of the intersection. If the crosswalk across the northern leg is raised, also raise the added crosswalk across the southern leg. Project 46: Seed Farm Drive and Southwest Boulevard Type: Crossing Improvement at Signalized Intersection Expanded Description: Crossing improvement at signalized intersection to improve walking and biking conditions. Implement protected intersection features in coordination with Project 63 and 65. Reconfigure vehicle lane configurations on Seed Farm Drive approach. Convert to one southbound left -turn, one southbound right -turn lane. Repurpose existing right -turn slip lane into protected space for pedestrians and bikes. Add bicycle signals and bike conflict markings (i.e., bike cross markings) for movements to/from Seed Farm Drive and Southwest Boulevard. Consider raising separated bike lanes on approach to the intersection and through the intersection along the southern edge of Southwest Boulevard. Project 47: Southwest Boulevard and Burton Avenue Type: Crossing Improvement at Unsignalized Intersection Expanded Description: Crossing improvement at unsignalized intersection to improve walking and biking conditions. Implement in coordination with Project 63 and 64. Upgrade marked crosswalks to high visibility markings. Add marked crosswalk across west leg. Reconfigure median across west leg to create a crossing refuge island. Mark cross -bike markings parallel to each crosswalk. Upgrade curb ramps to be directional, aligned with crosswalks, and ADA compliant. Upgrade lighting so both sides of each crosswalk are marked. Consider raised crosswalks on Southwest Boulevard to help manage vehicle speeds and align with raised separated bike lanes along Southwest Boulevard (see Project 63 and 64). Project 50: Camino Colegio and Maple Drive Type: Crossing Improvement at Unsignalized Intersection Expanded Description: Crossing improvement at an unsignalized intersection to improve walking conditions. Coordinate improvements with Project 3. Upgrade pavements to improve visibility. Add RRFB to each side of the crosswalk and in the median. Upgrade curb ramps to be directional and ADA compliant. Install lighting so the crosswalk is lit on both sides during low light or dark conditions. Install advance yield markings and roadway signs. Project 51: Myrtle Avenue & path entrance approximately 370 feet west of Liman Way Type: Crossing Improvement at Unsignalized Intersection or Mid -block Crossing Expanded Description: Crossing improvement at unsignalized intersection to improve walking conditions. Install advance stop bars. Upgrade both crosswalks to high visibility crosswalks. Implement a raised crosswalk across Myrtle Ave to further manage speeds and encourage compliance. Could also consider a mid -block crossing. There is a path on the north side of Myrtle Avenue that intersects with the street. On the south side of Myrtle Avenue is an existing natural path that follows the city limit line between Cotati and Rohnert Park, and which is commonly used by residents and school groups. The project acknowledges this existing desire line and creates a safer crossing. Perhaps gateway treatment, especially west of the crossing. Project 52: Lords Manor Way and Lancaster Drive Type: Crossing Improvement at Unsignalized Intersection Expanded Description: Crossing improvement at unsignalized intersection to improve walking conditions. Upgrade to high -visibility crosswalk markings. Add crosswalk markings across the north leg. Upgrade curb ramps to directional ramps and ADA compliance. If there are concerns about speeds along Lancaster Drive, implement raised crosswalks across Lancaster Drive to encourage compliance and manage vehicle speeds. Project 53: Liberty Avenue and Lindsay Avenue Type: Crossing Improvement at Unsignalized Intersection Expanded Description: Crossing improvement at unsignalized intersection to improve walking conditions. Implement no on -street parking 20 feet in advance of the marked crosswalk. Add advanced yield line pavement markings and signage. Make sure both sides of crosswalk are lit under low light and dark conditions. Raise crosswalk to help manage vehicle speeds and make people more visible. Crosswalk warning signs should be added to southbound Liberty Avenue in advance of horizontal curve in the roadway. Project 55: Copeland Creek Trail (south side path) and Commerce Boulevard Type: Grade Separated Crossing Expanded Description: Implement grade separated crossing of US 101 for active transportation users. Coordinate with Rohnert Park Highway 101 Bike & Pedestrian Crossing Feasibility Study (February 2022). Also, coordinate with Project 31 and 60. In near -term, provide wayfinding that encourages people to cross at Commerce Boulevard/Avram signalized intersection. Project 56: Redwood Drive from northern city limits to southern city limits Type: Install Separated Bike Lanes Expanded Description: Implement separated bike lanes. Enhance existing bike lanes by upgrading to separated bike lanes. All intersections and driveways at project limits and within project extents would need to be upgraded based on design of separated bike lanes. Options to implement separated bike lanes include: (1) A road diet to reallocate a vehicle lane in each direction to space for higher quality, safer bicycle lanes; or (2) Creating raised separated bike lanes by narrowing vehicle lanes and using the additional resulting width as well as existing bike lane width to widen the sidewalks — thereby creating space for a separated raised bike lane at sidewalk level adjacent to pedestrian space. 29 Project 57: Golf Course Drive from SMART multi -use trail to Snyder Lane Type: Install Multiuse Path Expanded Description: Install multiuse path along/parallel to Golf Course Drive. Options for design could include widening existing sidewalk along north side of Golf Course Drive, determining if there is available right-of-way adjacent to the golf course on the southern side of Golf Course drive, and/or stretches where the facility is a bidirectional or unidirectional raised separated bike lane that replaces existing bike lanes. Implement in coordination with Project 41. Project 60: Commerce Boulevard from Rohnert Park Expressway to Copeland Creek Type: Install Separated Bike Lanes Expanded Description: Install separated bike lanes on the west side of Commerce Boulevard. Options for design include: (1) Implement a road diet to reallocate space from a vehicle lane to a bidirectional separated bike lane; or (2) Widen the existing sidewalk on the west side of Commerce Boulevard into the existing bike lane creating a multiuse shared path of 12 feet in width. All intersections and driveways at project limits and within the project extents would need to be redesigned to manage vehicle and bicycle conflicts appropriately and safely. Project 61: Snyder Lane from East Cotati Ave to northern city limits Type: Install Multiuse Path Expanded Description: Install multiuse path along east side of Snyder Lane. The following are considerations for designing and implementing such a multi -use path. • Improvements to Snyder Lane should be coordinated with ongoing roadway widening efforts. • Narrowing vehicle lanes where possible would create addition space that could be used for the multi -use path. • Acquisition and/or dedication of additional right-of-way may be necessary to create space for the multi -use path. • Installation of a multi -use path without removal of a through vehicle lanes would likely require expanding the existing sidewalk to be inclusive of the existing bike lane and reclassifying space as a multi -use path, particularly in the segment south of Medical Center Drive. A minimum of 12 feet should be maintained for the multi -use path. • All intersections and driveways at project limits or within project extents would need to be redesigned to either be protected intersections or intersections with protected elements (e.g., bike signals, separate phasing for people walking or biking through the intersection), high visibility markings, enhanced lighting, etc. Project 62: Southwest Boulevard from Snyder Lane to SMART multi -use path Type: Install Separated Bike Lanes Expanded Description: Install separated bike lanes. The following describes a potential configuration for those separated bike lanes based on existing paved cross-section along Southwest Boulevard. In some places vehicle lane widths may need to be narrowed to 11 feet. Parking lane width where existing on -street parking is permitted is assumed to be 10 to 11 feet in width. Along the southern side of Southwest Boulevard install a consistent raised separated bike lane. A total minimum width of 7.5 feet wide. One foot for a mountable curb with 4:1 edge slope and a 6.5-foot-wide rideable space. Along the northside of Southwest Boulevard install a raised separated bike lane. Where present, move existing on -street parking to be adjacent to vehicle travel lane. Install a raised bike lane between the sidewalk and adjusted on -street parking. Raised bike lane would be a minimum of 10 feet wide with 2 feet for curb width, 7 feet for rideable width and 1 foot for separation from space for people walking. NACTO design guidance here: https://nacto.org/publication/urban-bikeway-design- guide/cycle-tracks/raised-cycle-tracks/ Project 63: Southwest Boulevard from Burton Avenue to SMART multi -use path Type: Separated Bike Lane Expanded Description: Implement separated bike lanes. Based on existing paved street width, appears feasible to implement as a raised bike lane on each side of Southwest Boulevard. In some locations vehicle lane widths may need to be narrowed to 11 feet. Each bike lane would be 7.5 feet wide minimum. One foot for a mountable curb with a 4:1 slope edge and a 6.5-foot-wide rideable space. NACTO design guidance here: https://nacto.org/publication/urban-bikeway-design-guide/cycle-tracks/raised-cycle-tracks/ Implement in coordination with Project 46, 47, 62, and 64. Project 64: Southwest Boulevard from Burton Avenue to Adrian Drive Type: Separated Bike Lanes Expanded Description: Implement separated bike lanes. Based on existing paved street width, the following configuration appears potentially feasible. On the north side of Southwest Boulevard, install a raised bike lane with a minimum of 7.5 feet wide. One foot for a mountable curb with a 4:1 slope edge and a 6.5-foot-wide rideable space. On the south side of Southwest Boulevard, move existing on street parking to be adjacent to vehicle travel lane. Install a raised bike lane between the sidewalk and adjusted on -street parking. The raised bike lane would be a minimum of 10 feet wide with two feet for curb width, 7 feet for rideable width and 1 foot for separation from space for people walking. In some places existing vehicle lane widths may need to be narrowed to 11 feet. Parking lane width where there is existing on -street parking permitted is assumed to be 10 to 11 feet in 31 width. NACTO design guidance here: https://nacto.org/publication/urban-bikeway-design- guide/cycle-tracks/raised-cycle-tracks/ Implement in coordination with Project 47 and 63. Project 65: Seed Farm Drive from Southwest Blvd to Enterprise Drive Type: Separated Bike Lane Expanded Description: Implement separated bike lanes. Based on existing paved street width, appears feasible to implement as a raised bike lane on each side of Seed Farm Drive. In some locations vehicle lane widths may need to be narrowed to 11 feet. Each bike lane would be 7.5 feet wide minimum. One foot for a mountable curb with a 4:1 slope edge and a 6.5-foot-wide rideable space. NACTO design guidance here: https://nacto.org/publication/urban-bikeway-design-guide/cycle-tracks/raised-cycle-tracks/ Implement in coordination with Project 46. Project 67: Commerce Blvd between Utility Court and Golf Course Drive Type: Separated Bike Lane Expanded Description: Install bidirectional separated bike lane on east side of Commerce Boulevard. Include updated crossing treatments at Commerce/Utility Ct to facilitate people crossing at that existing crosswalk on bike and on foot. Remove existing right-hand, northbound vehicle lane from Commerce Boulevard to Golf Course Drive and repurpose that space for the bidirectional separated bike lane. The minimum width is 15 feet with 3 feet for separation and 12 feet of rideable space. Specific design guidance here: https://nacto.org/publication/urban-bikeway-design-guide/cycle-tracks/two-way-cycle- tracks . Implement in coordination with Project 40. Engineering Treatments Toolbox In designing and implementing the 2025 Active Transportation Network projects, and taking actions to fulfill the policies and goals identified in this Plan, city staff will use engineering treatments consistent with established industry resources and guidance published by reputable organizations such as the Federal Highway Administration (FHWA), National Association of City Transportation Officials (NACTO), American Association of State Highway Transportation Officials (AASHTO), California Department of Transportation (Caltrans), and California Manual on Uniform Traffic Control Devices (CA MUTCD). The following tables include examples of the types of engineering treatments the city may use in the design and implementation of enhanced active transportation infrastructure. Table 3 provides a list of available resources the city can use when designing new active transportation infrastructure. While the design guidance in these resources offer options for a wide range of contexts, this is not an exhaustive list of potential resources. W Table 3. Catalog of Resources Resource Description Manual on Uniform Traffic Control Federal standards on traffic signs, road surface markings, and Devices (MUTCD) signals. A Policy on Geometric Design of Highways and Streets (Green Book) National guidance on roadway geometric design AASHTO Guide for the Planning, Design, Guidance on the planning, design, and operation of pedestrian and Operation of Pedestrian Facilities, facilities 2nd Edition FHWA Small and Rural Multimodal Reference guide on active transportation facilities in small towns and Networks rural areas Caltrans DIB -94 Complete Streets: Design guidance to support implementation of complete streets Contextual Design Guidance projects on roads owned by Caltrans FHWA Bikeway Selection Guide Guidance on selecting and designing different types of bikeways based on street and land use contexts FHWA Separated Bike Lane Planning Guidance for planning and designing separated bike lanes under and Design Guide different contexts NACTO Guides: Urban Street Design Reference guides on best practices for street design Guide, All Ages and Abilities Guide NCHRP Report 926 — Guidance to Improve Pedestrian and Bicyclist Safety Step-by-step process for selecting intersection safety treatments at Intersections FHWA Guide for Improving Pedestrian Safety at Uncontrolled Crossing A reference guide on what type of crosswalk and crossing Locations treatments are most applicable in a given location Public Rights of Way Accessibility Guidelines (PROWAG) Guidelines that provide best practices for accessibility LRFD Guide Specifications for Design of Guide Specifications address the design and Ped Bridges construction of typical pedestrian bridges Bicycle Facility Toolbox Multi -Use Paths Completely separated right-of-way for exclusive use of bicycles and pedestrians y, 01 , a 1 e'.,z' z 1 ✓ aA. K V-0 "h $hailer 33 Bike Lanes On -street striped lane for one-way bike travel �10e[A-sw ' 1 r�Y . WIL to Scala :%d."& 7•8' 5'-G' TOM Lax T_,W LE 5'•G' ] Sd&e k pa," eke Lease eke Lap Buffered Bike Lanes Modified on -street bike lane with painted buffer U* WL W scale Sld-dk Peift 5'•G' Tr&l Lane TC&M Lme 5'•G' Sl&wlk %. Lease 6te Lane Bike Routes Shared on -street facility BIcyde FkNc Sq'& Pi �' � � NW to argyle S�k f'SM j iratri Lane { irate! I nne �xPxsJk Bike Boulevards Shared on -street facility with improvements to prioritize bicycle traffic IP Ptwo: Adam FukusNim L?oJ6vrd�� rrm to ---AP j slcpa� I Pwag I Trmel lane f Two Lase PW*Q sAW* Cm Advisory Bike Lane An alternative to a bike boulevard or bike route. A�Zy VEHICLES SHARE Bike lane Sign CENTER LANE i0pti-O coo +II r° th it l , YIELO TO BIKES Not to Si"wa]k 1 7-8' 5'-6' 10'-17' T-W I schwa& Parkin Bike Lane T Wh Ly Bike Lana Separated Bike Lanes Physically separated bike lane • Q,tit it I It - �4i�ti�r ~� ratan IsL 1 s-r I r I s-M I it" I s-r Isae.k1 W* Late & Lane La eW LaneS 2 16' mr). Buft 3' MM. BLVF Pedestrian Facility Toolbox Along Streets: Space for Walking From left to right: Neighborhood Narrow Sidewalk, Residential Ribbon Sidewalk, Paved Shoulder, Shared -Use Path p [ L '` $ E'[I Along Streets: Sidewalk Widths Residential Areas=5' Minimum; Downtown/Mixed-Use Area=8' Minimum. Sidewalk should be on both sides. Sidewalk should not be obstructed. r.rr 35 Along Streets: Frontage Zone Immediately adjacent to the property line, wide frontage zones with shade and activities enhance pedestrian comfort. ❑n commercial streets, the frontage zone should be a minimum of 2 feet. Along Streets: Furnishing Zone Between the curb and walking areas, the furnishing zone buffers traffic and hosts street elements like furniture and landscaping. Along Streets: Lighting Key considerations: Scale of the lights, spacing of lights, lamp type, color temperature, smart management, adding character. Ine Along Streets: Curb Buffer Parklets provide space to sit and enjoy the space adjacent to the sidewalk. Curb extensions extend the sidewalk to shorten crossing distances and also make pedestrians more visible to approaching vehicles. Both help to reduce vehicle speeds. WOW Along Streets: Pervious Pavement Improve water quality. Reduce ponding. Maintenance agreements are necessary to establish responsibility for the upkeep of the facility. Along Streets: Watershed & Bioswale Improve water quality. Reduce ponding. Maintenance agreements are necessary to establish responsibility for the upkeep of the facility. 37 At Crossings: Pedestrian Friendly Signal Timing Crossing Time - 3.5 feet 1 seconds --i- Leading Pedestrian Interval — 3 seconds —jo,- At Crossings: Accessible Pedestrian Push Buttons Accessible Pedestrian Signal (APS) & Touchless Pedestrian Push Button. FOR � 3 4 � At Crossings: Uncontrolled Crosswalks FHWA Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations recommends crossing enhancements for uncontrolled crossings based on characteristics such as vehicle speeds, vehicle volume, and number of vehicle lanes. Enhancements include treatments such as Rectangular Rapid Flashing Beacons (RRFBs), pedestrian refuge islands, and others. it At Crossings: High Visibility Crosswalk Striping CA MUTCD and the Caltrans Highway Design Manual include standard plans for high visibility crosswalk striping. To increase awareness for motorists and improve their yielding behavior. At Crossings: Parking Restrictions Parking restrictions improve road user visibility of crosswalks and the people using them. Parking restrictions informed by AB 413 and CA MUTC❑ 2014, Revision 8 Figure 38-21(CA) Examples of Parking Space Markings. 20• 20• DON'T PARK W"I0FFTCHMWIr 20' N ., 20' 39 Traffic Calming Toolbox Chicanes Create horizontal deflection along a roadway requiring motorists to slow their speeds as they travel between intersections. They can be designed to include space for landscaping or bioswales. Curb Extensions Extend the curb area available to pedestrians waiting to the cross the street. They can include areas for landscaping. They shorten crossing distances while also slowing vehicle speeds at the intersection. 1 Neighborhood Traffic Circles or Mini Roundabouts Include a raised central island at two intersecting streets requiring motorists to slow their speed to drive around the island at the intersection. The approaching streets can be stop or yield control. Including landscaping in the central island also creates a terminal vista for approaching motorists which further helps reduce vehicle speeds. Raised Crosswalks Elevate the crosswalk to sidewalk height requiring motorists to drive at slower speeds while also making people in the crosswalk more visible. Speed Humps Create a vertical deflection requiring motorists to slow their speeds as they travel along a street between intersections. r TrM • ' V� Traffic Diverters Prevent or limit vehicle access to a street while allowing people walking and biking full access. They help reduce the amount of vehicle traffic along a neighborhood street or bike boulevard. � source:: ca8raas -Traffic cal nhg GuAnce 41 Programs & Policies In addition to infrastructure improvements described above, the Rohnert Park ATP includes programmatic and policy recommendations to support the Plan's Vision and Goals. Programs The following describes programs aimed at supporting the implementation of the policies and projects identified in the Rohnert Park Active Transportation Plan. Active Transportation Program The city will establish an Active Transportation Program that is comprised of: Staff assigned to lead and monitor the implementation of the city's Active Transportation Plan, with responsibilities such as: • (i) ensuring planned projects are incorporated into the city's CIP list; • (ii) coordinating with SCTA, Sonoma County, Caltrans, and cities within the region regarding active transportation projects and topics including shared mobility programs and the Safe Routes to School Program; • (iii) oversight and management of all elements of the city's Active Transportation Program; • (iv) participating in and leading staff training related to industry guidance for planning, design, and maintenance of active transportation improvements making use of guidance from Federal Highway Administration (FHWA) and National Association of City Transportation Officials (NACTO); and (v) identifying and helping to pursue grant funding for larger active transportation investments. • As funding becomes available, invest in the planning and design of planned projects identified in the city's Active Transportation Plan. • Pursue regional, state, or federal grant funds to support planning, design, and construction of planned projects identified in the city's Active Transportation Plan. • Explore developing and implementing a quick build program to facilitate the design and implementation of low-cost active transportation improvements at planned project locations identified in the city's Active Transportation Plan. This would include identifying improvements that could be implemented via the city's repaving program and/or as part of other routine maintenance activities. • Develop and implement a bike parking program consistent with the policies and actions identified in the city's Active Transportation Plan. • Partner with Sonoma County Bicycle Coalition, the City Public Safety Department and Community Services & Recreation Department to develop and distribute educational materials and/or host community events that promote safe road user behavior in support of improving walking, biking, and rolling for all ages and abilities. 42 Transportation Demand Management Supportive Programs The city will work with SCTA to implement Transportation Demand Management (TDM) program objectives to encourage non -auto trips (such as walking, biking, and transit), and reduce single occupancy vehicle trips. This may include education and encouragement activities targeted at larger residential developments and employers. Potential actions could include: • Develop a local TDM ordinance based on SCTA's Shift Model TDM Ordinance, including considerations for employers and developers, infrastructure, and programs. • Coordinate with employers on the development and implementation of commute programs by engaging with employers, transit agencies, and shared mobility programs. • Market existing TDM programs to employers and developers through business assistance programs, green business certifications, and commute fairs. • Assist employers with the development of commute programs and marketing alternative modes of transportation to employees. • Coordinate countywide policy actions via the SCTA/RCPA. Sidewalk/Crosswalk Maintenance and Gap Closure Program The city will establish a local sidewalk maintenance and gap closure monitoring program, to achieve the goals outlined in Policies 1-3, 1-4 and 2-2. Program elements could include: • Develop a sidewalk repair program to ensure the city maintains or enforces maintenance of current and future sidewalks. • Prioritize closure of sidewalk gaps that connect people to activity centers, schools, transit, parks, and the downtown area. • Regularly evaluate where new crosswalks may be needed and/or where there are needs for crosswalks enhancements (e.g., high visibility paint, RRFB, HAWK signals) • Continue to engage with the community to prevent obstruction of sidewalks and pedestrian facilities with parking, trash bins, signs, etc. • Monitor and update tracking of sidewalks built and/or percentage of roadways with sidewalks citywide. Bicycle Parking Program The city will establish a Bicycle Parking Program, aligned with Policy 1-6. The program will include the following activities: • Review and consider updates to the city's bike rack standards. • Review and/or update Municipal Code to ensure adequate bike parking is included in all new development projects, multifamily and commercial remodels, and Use Permit approvals. 43 • Assess bike parking needs within the city's parks and right-of-way and develop a program to provide adequate bike parking near amenities and at key destinations. • Consider requiring temporary bike parking (e.g., racks, bike valet) at limited term and special events. • Create incentives for local businesses to bring their bike parking into compliance with current city standards. • Support local transit providers in providing and maintaining convenient and secure bicycle parking facilities that accommodate bicycles of all shapes and sizes. Wayfinding Program The city will establish a Wayfinding Program to plan, design, fabricate, install, and maintain directional signage throughout the city to help residents and visitors navigate to key destinations or routes. The program will include such activities as the following. - Create a plan to determine sign locations and information to include on the signs. Signs could include things like distance to key destinations, directional arrows to bicycle routes and trails, multiple languages, and design aesthetics matching existing city signs. • Design and fabricate the signage consistent with relevant industry guidance and requirements. • Coordinate with the appropriate city and county departments to install signage (e.g. Public Works). • Promote the newly installed wayfinding through city and other local channels. • Plan for sign maintenance such as the cleaning of signs and replacing worn signs. Policies The City of Rohnert Park has a series of Policies and Actions to guide the implementation of the ATP including actions to promote active transportation within Rohnert Park. The Policies and Actions support each of the Plan's goals as shown below. GOAL 1: Connected and Reliable Deliver a continuous active transportation network that links daily activities and housing, and that allows people of all ages and abilities to use a variety of transportation types easily, affordably, and dependably. POLICY 1-1: Prioritize and implement bike and pedestrian projects identified in the ATP, given the amount of funding available to Rohnert Park. POLICY 1-2: Incorporate and include funding for bike and pedestrian improvements identified in the ATP, as well as maintenance of active transportation facilities in the city's 5-Year Capital Improvement Program. POLICY 1-3: Prioritize closure of sidewalk gaps that connect people to activity centers, schools, transit, healthcare, parks, and the downtown area, ensuring that streets safely serve seniors, youth, those with disabilities, and all members of the community. POLICY 1-4: All public streets shall have a sidewalk connecting to the broader network, on a minimum of one -side, phased as city funding and/or nexus with private development allows. Determining the appropriate side shall be based on the existing sidewalk network, environmental conditions, and impediments to construction. POLICY 1-5: As part of city or private development projects, enhance pedestrian and bike facilities along or adjacent to all arterial roadways. Multi -use path and separated bike lanes should be the first choice in the design of all new multi -modal infrastructure. POLICY 1-6: Ensure adequate bike parking is available citywide. POLICY 1-7: Prioritize ADA improvements in High -Volume Pedestrian Areas. POLICY 1-8: Work cooperatively with responsible agencies including the Sonoma County Transportation Authority, Sonoma-Marin Area Rail Transit, Sonoma County Water Agency, and others to close existing facility gaps and ensure the active transportation network is implemented, constructed, and maintained. POLICY 1-9: Proactively seek opportunities for acquisition of abandoned rights -of -way, flood control rights -of -way, and lands for the development of new multi -use pathways in coordination with SCTA, Sonoma Water, and Sonoma County Regional Parks. POLICY 1-10: Increase the U.S. Census derived "Journey to Work" mode split percentage for walking and biking by 50% by the year 2040. POLICY 1-11: Work with federal, state, regional, and local agencies to secure funding to implement the citywide active transportation system. Encourage multi -jurisdictional funding applications to implement the regional active transportation system. POLICY 1-12: Install wayfinding and directional signage, markers, and stencils on off-street paths, on -street bikeways, local roads, and state routes to improve wayfinding for bicyclists and pedestrians, assist emergency personnel, and heighten motorists' awareness. POLICY 1-13: The city will update this Active Transportation Plan every five years to ensure community needs continue to be met and design treatments are current with best practices. GOAL 2: Safe and Well -Maintained Create and sustain a high -quality and low -stress active transportation network. Employ Vision Zero and Safety Plan policies and strategies to advance this goal. POLICY24- Seek opportunities to separate existing and future bike facilities from motor vehicle traffic with buffers or greater protection such as a curb, flexible bollards, delineators, or other more durable barriers on streets where vehicle speeds are greater than 25 mph. Use best practices when designing bicycle facilities. 45 POLICY2-2: Develop and operationalize a sidewalk repair program to ensure the city maintains or enforces maintenance of sidewalks. Continue to engage with the community to prevent obstruction of sidewalks and pedestrian facilities with parking, trash bins, signs, etc. POLICY2-3: Maintain all bike lane symbols, striping, green paint, and buffer paint and ensure all bike lanes have standard bike symbols. Ensure bike lanes are kept free of trash bins, vehicles, and debris. POLICY 2-4: Require that road construction projects minimize their impacts on active transportation users through the proper placement of construction signs and equipment, and by providing safety detours. POLICY2-5.- Provide additional pedestrian safety improvements at intersections and crossings. Action 2-5.1: Increase pedestrian safety at controlled and uncontrolled crossings, where needed, to complete pedestrian networks and provide access to destinations. Utilize industry best practices such as the FHWA Guide for Improving Pedestrian Safety at Uncontrolled Crossing Locations, ADA standards, and Caltrans Roadway Lighting Manual. Action 2-5.2: Increase pedestrian safety at intersections. Utilize proven countermeasures identified by FHWA including signal phasing, timing adjustments, high visibility crosswalks, curb extensions, pedestrian refuge islands, and pedestrian scale lighting. POLICY2-6: Improve bicycle safety at controlled and uncontrolled intersections, using proven countermeasures identified by FHWA and other industry resources. POLICY 2-7 Implement and incorporate actions in SCTA's adopted Sonoma County Vision Zero (VZ) Action Plan (2022). Action 2-7.1: Support Safe Routes to School program and school districts to promote safe, active transportation through education, school policies, and pick-up/drop-off procedures (VZ Action 3.1). Action 2-7.2: Prioritize low-cost quick -build projects to rapidly implement bike and pedestrian safety improvements along the High Injury Network (VZ Action 4.1). Action 2-7.3: Prioritize closing gaps in bike and pedestrian networks and design facilities for all ages and all abilities (VZ Action 4.6). Action 2-7.4: Update street design standards to reflect latest research and best practices around safety and Complete Streets, with an emphasis on serving diverse road users of all ages and abilities (VZ Action 4.8). Action 2-7.5: Enhance training for law enforcement personnel responsible for crash reporting to address the unique attributes required to accurately report circumstances of crashes involving bicyclists, pedestrians, and other vulnerable road users (VZ Action 6.1). Action 2-7.6: Use regional data sources such as the Metropolitan Transportation Commission's Regional High Injury Network and Regional Safety Data System, and Caltrans District 4 location -based needs identified by their active transportation planning efforts to inform safety project development and funding decisions (VZ Action 6.3). POLICY2-8: Review and update speed limits on city -owned roadways based on updated California MUTCD guidance. POLICY2-9: Implement daylighting in alignment with California ruling AB 413, painting curbs red within 20 feet of any marked or unmarked crosswalk. POLICY 2-70: Post appropriate speed limits on multi -use paths to regulate e-scooter and e- bike use. POLICY2-11: Consider e-bikes, e-scooters, and other mobility devices when designing bicycle facilities by considering design attributes such as wider facilities as well as forgiving edge treatments (e.g., mountable curbs). GOAL 3: Community Oriented and Place -Based Tailor projects to the surrounding community contexts and user profiles. Support a diversity of uses and users and create community through active transportation programs and policies that prioritize walking, biking, and rolling. POLICY3-1: Explore areas that could be designated or converted into bike/pedestrian-only zones or designed to minimize automobile traffic impacts. Explore opportunities throughout city to add amenities such as landscaping, shade, public art, seating, and drinking fountains. POLICY 3-2: Work with transit providers to offer and maintain all-weather shelters and other amenities at transit stops and transportation centers. POLICY3-3: Where possible and/or desirable, utilize alternative surfaces for pathways such as decomposed granite, crushed rock, or other natural -like materials. POLICY 3-4: Continue to work with the SCTA to develop a regional bike share/ micromobility program. POLICY3-6: Achieve a Bicycle Friendly Communitysm rating from the League of American Bicyclists. POLICY 3-7 Encourage and incentivize more people to walk, bike, and roll through education and encouragement activities such as special events, Bike -to -Work Day, and social media campaigns. POLICY 3-8: Coordinate with School Districts and Public Safety Department to increase active transportation education with a focus on youth; safety; use of helmets, lights and other safety equipment; as well as e-bike and e-scooter use. POLICY3-9: Outreach to a broad cross-section of Rohnert Park residents with a diversity of lived experiences when conducting community engagement for active transportation projects. 47 6. Implementation: Local Considerations The following outlines a timeline and potential funding sources the city can use to make consistent, steady progress towards achieving its vision and goals for enhancing walking, biking, and rolling. Timeline Programs Putting the Active Transportation Plan policies and programs into action is a critical initial step in providing a foundation for buildout and utilization of the network. Many of the policies and the broader Active Transportation Program identified in this Plan are ongoing or recurring considerations and activities, that once initiated, will sustain investment in active transportation improvements as well as institutionalize designing streets for safe and comfortable walking, biking, and rolling. Table 4 summarizes the timeline and the responsible party (or parties) or the mechanism for implementing the program. Table 4. Implementation Timeline and Responsibility for Programs Active Transportation Program 0 to 2 years Director of Development Services, Director (Establish and Initiate Program) of Public Works, City Council Transportation Demand Management Director of Development Services, Director Program (Establish and Initiate Program) 0 to 3 years of Public Works, City Council Sidewalk Maintenance and Gap Director of Development Services, Director Closure Monitoring Program 0 to 5 years of Public Works (Establish and Initiate Program) Bicycle Parking Program Director of Community Services, Director of (Establish and Initiate Program) 0 to 1 years Development Services, Director of Public Works Wayfinding Program 0 to 2 years (Establish and Initiate Program) Director of Community Services, Director of Development Services, Director of Public Works Planned Projects Prioritization Opportunities to advance specific projects toward implementation will be dependent on external factors (e.g., land use projects, successful grant applications). With this in mind, the planned projects identified in this Plan have been prioritized into three tiers: • Tier 1 — High Priority • Tier 2 — Medium Priority • Tier 3 — Low Priority The criteria used to sort the projects into each tier were as follows: • Safety — Extent to which the project is on a portion of the SCTA Vision Zero HIN and/or if it has been identified in the city's Local Road Safety Plan as a priority location. • Equity — Extent to which the project would improve active transportation access or conditions for an equity -focus population as defined at the regional, state, or federal level. • Proximity to Existing and Future Transit — For a given project, the distance from an existing or future bus stop or transit station. • Proximity to Schools — For a given project, the distance from an existing school. • Low -Stress Gap Closure — Scored based on whether the project would close a gap in the low -stress network, with extra points for projects on the Sonoma County Regiona Routes network. For each criterion, each project received a score based on the extent to which it fulfilled the criteria. The collective scores were normalized into a single number or index. Tiers 1, 2, and 3 were established to align with the top, middle, and bottom third of the project scores. Projects are presented by tier in Table 2. Once sorted into each of the three buckets, projects are not sorted within each tier to gives city staff discretion and flexibility to respond to various opportunities that arise and can facilitate implementation. Within the broader Countywide ATP, the project prioritization criteria is aligned with project selection criteria for the Go Sonoma funding program. Initial Steas Towards Implementation To advance the projects in the ATP towards implementation, staff can undertake the following types of activities. (1) Establish and/or update a citywide Traffic Impact Fee that includes high priority projects from the ATP. (2) Review and incorporate ATP projects into the city's five-year Capital Improvement Program (see Policy 1-2 above). (3) Review upcoming maintenance projects/activities to identify where active transportation improvements can be incorporated into things like pavement rehabilitation (e.g., installing high visibility crosswalks or bike lanes when the new pavement is put in place). (4) Review current as well as future development project applications to ensure or require consistency of street frontage with planned ATP projects. (5) Coordinate with SCTA on upcoming potential funding opportunities with particular focus on the SCTA Funding Program as well as support or collaboration on state or federal funds such as HSIP, SS4A, and ATP (those and additional funding sources are highlighted below). Appendix A contains detailed prioritization results for each project to help aid staff in understanding which of the prioritization criteria a given project met. Such information can aid in determining suitable grant funds and/or where opportunities may overlap with other efforts like Safe Routes to School or supporting access to transit. Cost Estimates This section presents the costs estimates for implementing the 2025 Active Transportation Plan. Project cost estimations were developed to provide a general idea of the anticipated cost for each proposed project type. These estimates are based on an engineering review of unit costs and quantities for the project types shown. They are based solely on construction costs and do not include other soft costs that may be associated with projects (e.g., design, environmental, permitting, construction management). 50 Table 5 summarizes project costs by project type and prioritization tier for the 2025 Active Transportation Network. Table 5. 2025 Active Transportation Network - Cost Estimates Summary Project .- Tier 1 Priority Projects Unit Cost Quantity AL Multi -Use Path' $1,023,500/mile 6.23 miles $6,376,405 Bike Lane $176,000/mile - - Buffered Bike Lane3 $574,000/mile - - Bike Route4 $12,500/mile - - Bike Boulevards $87,500/mile .44 miles $38,500 Separated Bike Lanes6 $1,655,000/mile 5.7 miles $9,433,500 Crossing Improvement (Unsignalized)' $8,000 to $60,000 1 location $8,000 to $60,000 Crossing Improvement (Signalized)8 $8,000 to $120,000 7 locations $56,000 to $840,000 Sidewalk Installation9 $480/linear feet - - Corridor Study $300,000/mile 4.55 miles $1,365,000 Traffic Calming10 $75,000/mile - - Total Tier 1 Priority Projects" Tier 2 Priority Projects $17.3M to $18.1 M Multi -Use Path' $1,023,500/mile - - Bike Lane2 $176,000/mile 0.19 miles $33,440 Buffered Bike Lane3 $574,000/mile 1.45 miles $832,300 Bike Route4 $12,500/mile 0.49 miles $6,125 Bike Boulevards $87,500/mile 1.3 miles $113,750 Separated Bike Lanes6 $1,655,000/mile 3.24 miles $5,362,200 Crossing Improvement (Unsignalized)7 $8,000 to $60,000 Crossing Improvement (Signalized)8 $8,000 to $120,000 1 location $8,000 to $120,000 Sidewalk Installation9 $480/linear feet - - Corridor Study $300,000/mile - - Traffic Calming10 $75,000/mile - - Total Tier 2 Priority Projects" $6.4M to $6.5M 52 Project Ty•- Unit CostQuantity Cost ier 3 Priority Project Multi -Use Path' $1,023,500/mile 0.41 miles $419,635 Bike Lane $176,000/mile - - Buffered Bike Lane $574,000/mile 1.04 miles $593,960 Bike Route $12,500/mile - - Bike Boulevards $87,500/mile 1.48 miles $129,500 Separated Bike Lanes6 $1,655,000/mile 1.25 miles $2,068,750 Crossing Improvement (Unsignalized)' $8,000 to $60,000 11 locations $72,000 to $540,000 Crossing Improvement $8,000 to $120,000 - - (Signalized)8 Sidewalk Installation9 $480/linear feet - - Corridor Study $300,000/mile - - Traffic Calming10 $75,000/mile - - Total Tier 3 Priority $3.3M to $3.8M Projects" 2025 Active* � ��V Transportation Network Total All Projects" $26.9M to $28.3M Notes: (1) 12' wide AC path, 2' gravel shoulders, striping and 4 signs per mile. (2) Unidirectional bike lanes on each side of a two-way street. Striping, green thermoplastic for conflict markings at intersections and driveways (assumed to occur every 100feet and are 5' wide x 20' long), and 4 signs per mile. (3) Unidirectional bike lanes on each side of a two-way street. Pavement marking in 3' wide AC buffer lane along entire length, green thermoplastic for conflict markings at intersections and driveways (assumed to occur every 100feet and are 3' wide x 20' long), and 4 signs per mile. (4) "Sharrow" or similar type of pavement marking at 250-foot intervals and 8 signs per mile. (5) "Sharrow" or similar type of pavement marking at 250-foot intervals, 8 signs per mile, and a combination of traffic calming treatments which could include, but are not limited to, neighborhood traffic circles, raised crosswalks, high visibility crosswalk markings, speed humps, chicanes, and curb extensions. (6) Unidirectional bike lanes on each side of a two-way street. 7wide AC Bikeway, concrete edge treatment/median in buffer, bikeway stripe, pavement marking, 4 signs per mile and three signalized intersection improvements per mile. (7) Improvements at unsignalized intersections include, but are not limited to, pedestrian refuge islands, high visibility crosswalks, rectangular rapid flashing beacons, raised crosswalks, and curb extensions. (8) Improvements at signalized intersections include, but are not limited to, two -stage bike turn boxes, bike signals, high visibility crosswalks, cross -bike or bike conflict markings, pedestrian count down signals, and implementing directional curb ramps. (9) Both sides of street. 7wide concrete sidewalk and underlying compacted base material, including curb and gutter. (10) Traffic calming includes one, or a combination of improvements, including but not limited to treatments such as neighborhood traffic circles, raised crosswalks, added crosswalk markings, speed humps and curb extensions. (11) Price per mile assumes "blank slate" and includes new pavement improvements only. (i.e., no demo, drainage, etc.). Mobilization, traffic control, etc., are excluded. 53 Funding This section describes the funding sources available to fund the projects and programs identified in this plan. In addition to local funding sources such as the Capital Improvements Program and developer fees, Table 6 presents a list of competitive grants and formula -based funding programs that have been reviewed for potential consideration to address financial needs of the projects identified in the plan. Further discussion of regional and federal funding options is included in the 2025 Countywide ATP. Several of the funding sources listed are included in the SCTA Funding Program, which generally covers a four-year period. Recognizing the need for a coordinated approach to match the highest -priority projects with available transportation funding sources, SCTA developed the SCTA Funding Program in 2021. Priorities are identified through a call for projects to help SCTA assess and prepare projects for multiple funding programs as well as pair the best projects with the best fund sources available. Projects are evaluated to assess how they address planning and funding goals both locally and regionally to be competitive for the available funding. Cycle 2 of the SCTA Funding Program is anticipated to launch in Summer 2025, and will include funding from the One Bay Area Grant (OBAG) Cycle 4 (CMAQ and STP funds), 2026 STIP funds, LPP funds, Go Sonoma funds, and other local funding. The majority of the funds in Cycle 2 will be available in Fiscal Year 2027/28 through Fiscal Year 2030/31. 54 Table 6. Potential Funding Sources, Competitive Grants, and Formula -Based Fundings Regional GoSonoma https://scta.ca.gov/measure-m/gosonoma/ Transportation Development Act, Article 3 (TDA3) https://scta.ca.gov/projects/funding/#tda3 Transportation Fund for Clean Air (TFCA) https://scta.ca.gov/projects/funding/#tfca State of •rnia Funding Sources AHSC - Affordable Housing and Sustainable https://sgc.ca.gov/programs/ahsc/ Communities ATP - Active Transportation Program https://catc.ca.gov/programs/active-transportation- program CleanCA - Clean California https://cleancalifornia.dot.ca.gov/ HSIP - Local Highway Safety Improvement https://dot.ca.gov/programs/local-assistance/fed-and- Program state-programs/highway-safety-improvement-program LPP - Local Partnership Program https://catc.ca.gov/programs/sbl/local-partnership- program PROTECT - Promoting Resilient Operations for https://dot.ca.gov/programs/local-assistance/fed-and- Transformative, Efficient, and Cost -Saving stateprograms/protect Transportation REAP - Regional Early Action Planning https://www.hcd.ca.gov/grants-and-funding/programs- active/regional-early-action-planning-grants-of-2021 RC:H2B - Reconnecting Communities: Highways https://dot.ca.gov/programs/local-assistance/fed-and- to Boulevards state-programs/rc-h2b RMRA & HUTA - Road Maintenance and https-//www.sco.ca.gov/aud-road-maintenance-sbl.htm Rehabilitation Account & Highway Users Tax I Account SCCP - Solutions for Congested Corridors https://catc.ca.gov/programs/sbl /solutions -for - Program congested -corridors -program Federal• • Sources ATIIP - Active Transportation Infrastructure https://www.fhwa.dot.gov/environment/bicycle-pedestri Investment Program an/atiip/ CMAQ - Congestion Mitigation and Air Quality https://ww2.arb.ca.gov/resources/documents/congestio Improvement Program nmitigation-and-air-quality-improvement-cmaq-program RAISE - Rebuilding American Infrastructure with https://www.transportation.gov/RAISEgrants Sustainability and Equity RSTG - Rural Surface Transportation Grant https://www.transportation.gov/grants/rural-surface- Program transportation -grant SMART - Strengthening Mobility and https://www.transportation.gov/grants/SMART Revolutionizing Transportation SS4A - Safe Streets and Roads for All https://www.transportation.gov/grants/SS4A STIP -State Transportation Improvement Program https://catc.ca.gov/programs/state-transportation- improvement-program STP - Surface Transportation Block Grant https://www.fhwa.dot.gov/specialfunding/stp/ 55 Monitoring Staff will track progress toward implementing this Plan's content as well as achieving this Plan's goals using the measures shown in Table 7. On an annual basis, as part of staff's update on the General Plan progress, they will report to the Planning Commission and City Council the most recent status for each measure below. Table 7. Monitoring Progress Measures Baseline Data Source Frequency Goal: Connected & Reliable Miles of bikeway facilities 41.9 miles City data Annual (total) Linear feet of sidewalk n/a City data Annual gaps (total) Goal: Safe & Well - Maintained KSI pedestrian and bike involved collisions with Ped: 6/Bike: 5 2015 2020; SWITRS Annual goal those are zero Number of crossing n/a City data Annual improvements installed Community Oriented & Place Based Number of active transportation improvements within a n/a City data Annual 1/4 mile of transit/bus stop Number of new or upgraded bike parking n/a City data Annual facilities Notes: "n/a" Indicates a baseline number for the measure is not applicable. 56 Appendix A Project Prioritization 57