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2025/03/25 City Council Agenda Packet/00�OHNERT /qRk //� sz "We Care for Our Residents by Working Together to 119 Build a Better Community for Today and Tomorrow. r " `A LI FORN�P ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, March 25, 2025 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi -year broad goals (listed below in no particular order): 1. Long Term Financial Sustainability 3. Planning and Infrastructure 2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross -departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to_/connect to stay connected and informed. 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Adams Elward Rodriguez Sanborn Giudice� 2. READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS 4.A Recognition to Councilmember Samantha Rodriguez as "Woman of the Year for District 12" Supplemental Item 4.A. 4.13 Presentation by Christina Lunde, Principal of University Elementary at La Fiesta, on their Work as a NOAA Ocean Guardian School Item 4.13. Presentation 4.0 Mayor's Recognition to Lawrence E. Jones Middle School Students for their Participation in the Arbor Day Tree Planting Event on Saturday, March 8, 2025, at Colegio Vista Park Item 4.C. 5. DEPARTMENT HEAD BRIEFINGS 5.A Accept Annual SAFE Team (Specialized Assistance For Everyone) Update for the Year of 2024 from Public Safety Department Item S.A. Presentation 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 6.A Public Comments Supplemental Item 6.A. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more actions) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Adams Elward Rodriguez Sanborn Giudice� TA Acceptance of Reports from Finance Department (This is not a project under California Environmental Quality Act (CEQA)) Item 7.A.1. City Bills/Demands for Payment dated February 25, 2025 through March 10, 2025 Item 7.A.2. Successor Agency Monthly Cash Report for February 2025 Item 7.A.3. City Cash Report for Month Ending for February 2025 TB Approval of Minutes for City Council Special Meeting March 6, 2025 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.B. TC Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting March 11, 2025 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.C. 7.D Appointment of Bryan Rengel to Serve on the Bicycle Pedestrian Advisory Committee to Fill an Unexpired Term Ending December 31, 2028 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.D. 7.E Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This is not a project under California Environmental Quality Act (CEQA)) Item 7.E. 7.F Receive the Annual Report on the Status of the General Plan and Housing Element for Calendar Year 2024, and direct staff to forward the Annual Report to the State Office of Planning and Research and the Department of Housing and Community Development (This is not a project under the California Environmental Quality Act (CEQA)) Item 7.F. Supplemental Item 7.F. 7.G By Minute Order Authorize the Purchase of Five (5) Service Trucks and One (1) Electric Van for Public Works for an Amount Not to Exceed $480,000; and Authorize the City Manager to Execute Purchase Documentation (This is not a project under the California Environmental Quality Act (CEQA)) Item 7.G. 7.1-1 By Minute Order Authorize the City Manager to Execute First Amendment to the Consultant Services Agreement with Moonlight BPO, LLC for Print and Mail Services Extending the Term of the Current Agreement for an Additional Three (3) Years Ending on April 30, 2029, and (2) Increasing the Contract amount for the Remainder of the Current Term and the Three (3) Year Extension for a Total Not -to -Exceed Amount of One Million Sixteen Thousand Dollars ($1,016,000) (This is not a Project under the California Environmental Quality Act (CEQA)) Item 7.H. 7.I By Minute Order, Authorize the City Manager to Sign an Amendment to the Terms of Service and Annual Budget — Annual Update Fiscal Year 2024-2025 for the Operations of the Labath Landing Interim Housing Program Increasing the Annual Contract Budget by $251,285 for a New Not -to -Exceed Total of $2,704,318 (Exempt from the California Environmental Quality Act (CEQA) because it does not qualify as a "project" as defined in Public Resource Code Section 21065 and CEQA Guidelines Sections 15378) Item 7.I. 7.J Authorize the City's Representative to the Water Advisory Committee to Recommend Approval of the Proposed Fiscal Year 2025-26 Budget for Sonoma Water (This is Not a Project under the California Environmental Quality Act (CEQA)) Item 7.J. 7.K Adopt Resolution 2025-017 to Recognize the Reorganization of the Rohnert Park Public Safety Manager's Association (RPPSMA) to Include Civilian Fire Marshall and the Support Services Manager Positions (This is Not a Project under the California Environmental Quality Act (CEQA)) Item 7.K. 8. REGULAR ITEMS 8.A Receive and Accept the Department of Public Safety Part I and II Crimes Report for the Year of 2024 (This is Not a Project under the California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Council Discussion/Acceptance of Report Item 8.A. Staff Report Item 8.A. Presentation 8.13 Receive and Accept the Department of Public Safety Showing Use of Force and Traffic Citation Statistics for 2024 (This is Not a Project under the California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Council Discussion/Acceptance of Report Item 8.13. Staff Report Item 8.13. Presentation 9. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments: 1. Adams 2. Elward 3. Rodriguez 1. Chamber Of Commerce Board of Directors Meeting (3/18) 4. Sanborn 1. Santa Rosa Plain Groundwater Sustainability Agency (3/13) 2. Zero Waste Sonoma Board of Directors Meeting (3/20) 5. Giudice 1. Sonoma County Mayors' and Councilmembers Association Board of Directors (3/13) 2. Mayors and Council Members' Association of Sonoma County Legislative Committee (3/21) 6. California Intergovernmental Risk Authority (CIRA) Board of Directors Meeting (3/20) Cannon/Piedra 7. Reports Under Government Code Section 53232.3(d): o Women in Public Service (3/19) Adams/Rodriguez 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of items already agendized. 12. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 13. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human resources/a d a and_accessibility_resources. CERTIFICATION OF POSTING OF AGENDA I, , for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this day of , at Rohnert Park, California. Office of the City Clerk 427 Mendocino Ave, Suite 100 Santa Rosa, CA 95404 March 25, 2025 Rohnert Park City Council Council Chamber, City Hall, 130 Avram Ave, Rohnert Park Item 4.A. (707) 900-4364 info@generationhousing.org Item 4.A: Recognition to Councilmember Samantha Rodriguez as Woman of the Year for District 12 Dear Mayor Giudice, Councilmembers, and Staff, Generation Housing congratulates Councilmember Rodriguez on being named Assembly District 12's Woman of the Year by Assemblymember Damon Connolly. Since joining the Rohnert Park City Council in 2022, she has shown a deep commitment to public service, championing community, advocacy, and education. This honor is a well-earned recognition of her time, leadership, and dedication to the people of Rohnert Park. In partnership, Stephanie Picard Bowen Deputy Director, Generation Housing COTATI-ROHNERT PARK UNIFIED SCHOOLDSTRICT NOAA Ocean Guardian Grant NO O G` V PNo oF_ '`�9TMENT OF hat ►SAL hL SANCTUARIES NOAA OCEAN GUARDIAN School COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT University Elementary School at La Fiesta Rohnert Park City Council Meeting March 25, 2025 Nal anal Mxime Sarxtuary Founeat►on Personal Comments of Presenting Agency ➢Celebrate UELF being an Ocean Guardian School ➢Share the goals of the NOAA Ocean Guardian grant. ➢Highlight the work the students are doing. ➢Inspire the community with what to expect from UELF. Personal Comments of Presenting Agency 2022- 2023 !023. 2024 M* Personal Comments of Presenting Agency II UE I - U I I .-' );;---Year 1 - Students engaged n 4a1� in an inquiry of how to support Laguna Watershed adjacent to the school site. DYear 2 - Students learned how to expand a habitat through propagation and educating the community. ➢Year 3 - The UELF Community educated others about protecting a habitat while expanding a native garden. DYear 4 - The UELF Community is expanding the native garden and educating the community about native gardens and water efficient gardening. Personal Comments of Presenting Agency UELF Ocea:. r 'ian 5Ice r �� );---Garden Teacher o Sandra Knoy );---Students o Mallory Brunette o Maddy Ngo o Ilse Sanborn o Alexis Tharpe La Fiesta Personal Comments of Presenting Agency ►rtt : � :w �x�_L ...s.r �.• � -�� • - I'I1 �• I• .I ,11 Ili ��1,� �1'1'I+/�rl �' � �•t �`�- / - • � .-'. , 1 �• •. 1 111 Ili• 1 -. '7!• j" ( •�R . E ,k. • 5 1 1 �� I �.ti• •' �' 1 '' I , 1 i r `.9''ll�, , �, �►�' !' - � '��. .I• �xQ �� .. pr ^.� r1' d�'.. ��61,�� . •��`-'`�t�tfi•: T `'7� ✓r I _. rf _ /�-„ i� j ` -.'t w �_ Iwo ` �,!=�✓ , i - .'r'; �i ' Ap •�! i- ' , ''� .alit A � Al AL At • "' �'•." - ,.: �'', rdr Jam. •L .�-�.rt *"� _' - r ... 2 .�•�a_ ��'��► / ` �� `�1•' .-' •� +' i � .� jj � j � c• , ''" '` J �� • /'��,`j�j � i '• r 'rAt Y _ n.+'`'?\ . •: � y 2s +;'�:.f•''i'�,i 'j'`'4-' - j� \� ,-_, -,, , ,• -., -,• �-T �'tA i'�+ ,. �r;;l. u _- `_ty�1•--!�,1,�.��) `-'•� ,� � •a1�,i• j �ri-� ~'' Asc�1i` `p !\ T �' sp r; .' j . ',� �" •+ \� \` l' ap t1 :may- ,* c J �'��v r'1 i` •�.r VIA TI ter 44 ��'� .\ + ♦ / %{ w At ,1�• /\:•�� "` -�J~ _•' , �• ,`�� 4,l ~ ?E ti.� , - /•� .'iyl�. rl ♦t 'r-!� i` t-- J.-rl'`=� �_1. .fin �! �. �. r i, �(� ] � /' .j •c - lttC _ `.s 'Y�� li a`'S ' t I ,y • �� 1 v'f 'f - s �- �..��i !7i { �,+r l�"�_� •: i' �tii>'-,<'r:�i?r►:.F`� "\ '�� l':rYK .�11•M1 i �� ► r.J ' - o _ r La Fiesta v LPPrsnnal CnmmPnts nt Presenting Ace: ■®d� WN 11111111� 9- .: `low •�� i• �. 414b. lip 1, :` `,' •i� � ` � , _ •.,� `. � �. ,It.Ilk ON We it' 4b ir Personal Comments of Presenting Agency ig 3rdGrade Ecosystem Unit PPL (Pro)ect Pased Learning) and GLAD (Guided Language Acquisition Design) In AC TiON I Driving Question-. how do different ecosystems support living things like: plants, animals, fungi and bacteria? Stage 1 Noticing and Wonders O�'MP�6j E Y 5V "-,a C4 Part 2: Input Charts a� w Part 3 Collaborative Research M .� r � �s Part 4 Presentations �AL. � � f M -"i :T. �. f Personal Comments of Presenting Agency U El ` IN );---Participate in the Ocean Guardian School Program for year 5. );---Celebrate our garden at our two spring events: 0 4/27 - UELF Garden Celebration .� 0 5/10 - Eco-Friendly Garden Tour oMA- -0 4 --�,�rN ERS�\ CONTACT PROGRAMS & REBATES HOMF ECO-FRIENDLY GARDEN TOUR f (0 SL NEWS & EVENTS Eco-Friendly Garden Tour Moir University Elementary School .._ Personal Comments of Presenting Agency Personal Comments of Presenting Agency 3�-\3 e3 Item 4.C. C'ertt'ft'ratp Of 3aproant,ttOn R9onoring LAWRENCE E, MIDDLE SCHOOL STUDENT VOLUNTEERS We are incredibly proud to recognize the outstanding efforts of the Lawrence E. Jones Middle School students who participated in the Arbor Day Tree Planting Event on Saturday, March 8, 2025, at Colegio Vista Park. These students have demonstrated dedication and a strong sense of responsibility by volunteering their time and energy to this event in Rohnert Park. Through their hard work, they contributed to the planting of 22 trees that provide invaluable benefits to our community. The trees in Rohnert Park are essential, helping to divert 1 million gallons of stormwater annually, remove 3.3 tons of air pollutants, and store 151 tons of carbon. These trees not only beautify our city, but they also play a crucial role in making Rohnert Park cleaner and greener. By volunteering, these students have made a lasting impact on the environment and the quality of life for everyone in Rohnert Park. Their efforts are a true testament to the values of stewardship and environmental responsibility. Thank you to all the students who volunteered, and we look forward to seeing you continue to lead by example in making our community a greener, cleaner, and more sustainable place! Your hard work and commitment are truly appreciated! Keep up the great work! * By: Signed this 251 day of March 2025 Gerard Giudice, Mayor Rohnert Park Department of Public Safety SAFE Team Update 2024 Chief Tim Mattos Director of Public Safety i 2024 CeFFTeam Statistics Total calls for service: 2,595 (1,827) ' Total calls through Dispatch: 2,229 (1,75 I ) � Residents served with suicidal ideation:94 (73) ' Welfare checl<s:474 (224) Transports provided: 239 (250) 2024 SAF I '".loam Costs Petaluma People Services (PPSC) Costs $ 190969644 Billed to Rohnert Park $ 894,041.57 Billed to Cotati $ 131,597.28 Billed to SSU $ 71,005.15 Other Costs (fuel, equipment, etc.) $ 79558.30 Billed to Rohnert Park $ 6,161.90 Billed to Cotati $ 907.00 Billed to SSU $ 489.40 Rohnert Park Funding $ 5599918.46 Crisis Care Mobile Units (CCMU) Grant $ 149,918.46 Sonoma County Measure 0 $ 410,000.00 From: - To: Public Comment Subject: Hotel conversion for supportive housing for vets and seniors. Actions to address Homelessness. Date: Monday, March 24, 2025 12:29:25 PM EXTERNAL EMAIL Dear Council. Based on the success of Labath landing I support the proposal Submitting an application with Homekey To convert an existing hotel (best western) into a permanent supportive housing project for seniors and vets. Rohnert park city staff are experienced in running this project. I've seen especially vulnerable people finding shelter andjobs. Other cities are doing this successfully. Best regards Joyce and paul Libeu. Sent from my iPhon CITY BILLS/DEMANDS FOR PAYMENT March 25, 2025 Check Number: 600013617 - 600013862 Dated: February 25, 2025 - March 10, 2025 1,421,330.90 TOTAL $1,421,330.90 CITY BILLS DEMANDS FOR PAYMENT DATED FEBRUARY 25 2025 THROUGH MARCH 10 2025 CHECK NUMBER CHECK DATE VENDOR NAME 600013617 02/25/2025 ALL STAR TOWING LLC 600013618 02/25/2025 AT&T 600013619 02/25/2025 AT&T 600013620 02/25/2025 AT&T 600013621 02/25/2025 AT&T 600013622 02/25/2025 AT&T 600013623 02/25/2025 AT&T 600013623 02/25/2025 AT&T 600013623 02/25/2025 AT&T 600013624 02/25/2025 AT&T 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025-*T&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013625 02/25/2025 AT&T MOBILITY 600013626 02/25/2025 BETTYIANE HOTALING 600013627 02/25/2025 CAITLIN GURTNER 600013628 02/25/2025 CAPTIONS UNLIMITED OF NEVADA INC 600013629 02/25/2025 CERTIFIED FOLDER DISPLAY SERVICE INC 600013630 02/25/2025 CINTAS 600013631 02/25/2025 CITY OF SANTA ROSA 600013631 02/25/2025 CITY OF SANTA ROSA 600013631 02/25/2025 CITY OF SANTA ROSA 600013631 02/25/2025 CITY OF SANTA ROSA 600013631 02/25/2025 CITY OF SANTA ROSA FUND General Fund General Fund Information Technology ISF General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Generat Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Information Technology ISF Fleet Services ISF Sewer Utility Fund Sewer Utility Fund Water Utility Fund Water Utility Fund Recycled Water Utility Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund ACCOUT AMOUNT Contract -Outside Services 310.00 Communication -Phone 159.79 Communication -Phone 61.51 Communication -Phone 31.53 Communication -Phone 61.74 Communication -Phone 31.53 Communication -Phone 40.52 Communication -Phone 40.52 Communication -Phone 40.52 Communication -Phone 30.19 Communication -Phone 205.86 Communication -Phone 130.40 Communication -Phone 90.16 Communication -Phone 45.08 Communication -Phone 45.08 Communication -Phone 220.56 Communication -Phone 808.08 Communication -Phone 715.69 Communication -Phone 3,085.11 Communication -Phone 1,534.45 Communication -Phone 2,739.47 Communication -Phone 136.90 Communication -Phone 230.83 Communication -Phone 160.49 Communication -Phone 45.08 Communication -Phone 143.03 Communication -Phone 660.48 Communication -Phone 143.03 Communication -Phone 803.04 Communication -Phone 40.24 Contract Services -Instructors 3,711.50 Other Exp-PAC Production 125.68 Contract -Outside Services 405.00 Communication Advertising 2,249.40 Repair & Maintenance 20.61 City Council D1Exp 65.00 City Council D2Exp 65.00 City Council D3Exp 65.00 City Council D4Exp 65.00 City Council D5Exp 65.00 Page 1 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013631 02/25/2025 CITY OF SANTA ROSA General Fund Meeting Expense 65.00 600013631 02/25/2025 CITY OF SANTA ROSA General Fund Meeting Expense 65.00 600013631 02/25/2025 CITY OF SANTA ROSA General Fund Meeting Expense 65.00 600013632 02/25/2025 COMCAST General Fund Communication -Phone 46.71 600013633 02/25/2025 COMCAST Information Technology ISF Communication -Phone 236.27 600013634 02/25/2025 COMCAST General Fund Communication -Phone 178.17 600013635 02/25/2025 COMCAST General Fund Communication -Phone 191.86 600013636 02/25/2025 COMCAST General Fund Communication -Phone 190.75 600013637 02/25/2025 COMCAST General Fund Communication -Phone 26.58 600013638 02/25/2025 COMCAST General Fund Communication -Phone 143.75 600013639 02/25/2025 COMCAST BUSINESS General Fund Communication -Phone 547.88 600013639 02/25/2025 COMCAST BUSINESS General Fund Communication -Phone 148.38 600013640 02/25/2025 DC ELECTRIC GROUP INC CIP Government Capital Projects 28,400.00 600013641 02/25/2025 DEPT OF JUSTICE General Fund Recruitment 1,096.00 600013642 02/25/2025 DOUGLAS WILLIAM FAXON General Fund Contract -Outside Services 300.00 600013643 02/25/2025 DUDEK Graton 1EPA Wilfred Contract -Outside Services 2,929.40 600013644 02/25/2025 MICHAEL RUBIN Measure M Parks Other Exp-Special Events 39.42 600013645 02/25/2025 GHD INC CIP Government Capital Projects 40,715.33 600013645 02/25/2025 GHD INC CIP Government Capital Projects 6,648.10 600013645 02/25/2025 GHD INC Non Capital Projects Govt Non -Capital Projects 36,212.96 600013646 02/25/2025 ROBERT J ITO General Fund Contract Services -Instructors 409.50 600013647 02/25/2025 AMARE FLINCHES General Fund Othr Accrued Liab.-Sales Tax 0.52 600013647 02/25/2025 AMARE FUNCHES General Fund SpcDptExp (0.52) 600013647 02/25/2025 AMARE FUNCHES General Fund SpcDptExp 244.28 600013648 02/25/2025 WALIA BROTHERS LLC General Fund Repair & Maintenance 351.00 600013649 02/25/2025 KEVIN LI General Fund Deferred Inflows 200.00 600013649 02/25/2025 KEVIN LI General Fund Grants- Other (200.00) 600013649 02/25/2025 KEVIN LI General Fund Contract Services -Instructors 200.00 600013650 02/25/2025 MALIK CHARLES DAWD IBN HAKIM WADE General Fund Contract -Outside Services 2,500.00 600013651 02/25/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 2,342.78 600013651 02/25/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 226.86 600013651 02/25/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 902.41 600013652 02/25/2025 OFFICE DEPOT General Fund Office Expense 451.90 600013652 02/25/2025 OFFICE DEPOT General Fund Office Expense 32.98 600013653 02/25/2025 CGLETREE'S INC Water Utility Fund Retention Payable 216.50 600013654 02/25/2025 WEST COUNTY BREWING INC Rohnert Park Foundation Other Exps-Concessions 257.80 600013655 02/25/2025 BOTTLING GROUP LLC General Fund Other Exp-Concessions 391.40 600013656 02/25/2025 UBEO MIDCO, LLC Information Technology ISF Contract -Outside Services 562.38 600013657 02/25/2025 SCHAEFER ENGINEERING CIP Government Capital Projects 73,941.76 600013658 02/25/2025 SHAYNA OVERLY General Fund Contract Services -Instructors 1,770.60 600013659 02/25/2025 SOUTHERN COMPUTER WAREHOUSE INC Information Technology ISF Equipment, Small Office & Tool 67.58 600013660 02/25/2025 TERRY SIMPSON General Fund Recruitment 2,122.15 600013661 02/25/2025 USPS General Fund Postage & Shipping 4,606.21 600013662 02/25/2025 NORTH BAY BOHEMIAN General Fund Communication Advertising 279.00 600013662 02/25/2025 NORTH BAY BOHEMIAN General Fund Communication Advertising 279.00 600013663 02/25/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Printing 56.96 600013663 02/25/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase 47.75 Page 2 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013664 02/27/2025 PETALUMA COMMUNITY ACCESS General Fund Contract -Outside Services 977.50 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 755.55 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 1,144.84 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 40.81 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 2,423.42 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 2,004.35 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 263.71 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 495.52 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013665 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 755.55 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 1,144.84 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 40.81 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 2,423.42 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 2,004.35 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 263.71 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 495.52 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013666 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 755.55 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 1,144.84 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 40.81 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 2,423.42 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 2,004.35 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 263.71 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 495.52 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013667 02/26/2025 MACQUARIE EQUIPMENT CAPITAL INC General Fund Lease -Equipment 399.19 600013668 02/27/2025 BELKORP AG LLC General Fund Othr Accrued Liab.-Sales Tax (0.32) 600013668 02/27/2025 BELKORP AG LLC General Fund Equipment, Small Office & Tool 0.32 600013668 02/27/2025 BELKORP AG LLC General Fund Equipment, Small Office & Tool 78.26 600013669 02/27/2025 CITY OF FAIRFIELD General Fund Travel and Training 792.00 600013670 02/27/2025 COMPLETE WELDERS SUPPLY General Fund Other Exp-First Aid Supplies 254.63 600013671 02/27/2025 DAIOHS USA INC General Fund SpcDptExp 239.64 600013672 02/27/2025 DATA TICKET INC General Fund Office Expense 1,178.63 600013672 02/27/2025 DATA TICKET INC General Fund Contract -Outside Services 685.70 600013673 02/27/2025 DC ELECTRIC GROUP INC General Fund Contract -Outside Services 1,425.21 600013674 02/27/202S REDACTED RETIREE General Fund Benefit Medical Reimb 2,244.04 600013675 02/27/2025 DOOLITTLE HOLDINGS LLC CIP Government Retention Payable 7,734.24 600013675 02/27/2025 DOOLITTLE HOLDINGS LLC CIP Government Retention Payable 58,634.09 600013675 02/27/2025 DOOLITTLE HOLDINGS LLC CIP Government Retention Payable 24,986.58 Page 3 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013676 02/27/2025 GRAINGER INC General Fund SpcDptExp 116.92 600013677 02/27/2025 KAYLA SCHETTLER General Fund Contract Services -Instructors 732.55 600013678 02/27/2025 MES I ACQUISITION INC General Fund Equipment, Small Office & Tool 396.72 600013678 02/27/2025 MES I ACQUISITION INC General Fund Capital Asset -Equipment 6,241.49 600013679 02/27/2025 MOONLIGHT BPO LLC General Fund Postage & Shipping 2,360.19 600013679 02/27/2025 MOONLIGHT BPO LLC General Fund Postage & Shipping 394.41 600013679 02/27/2025 MOONLIGHT BPO LLC General Fund Postage & Shipping 664.96 600013679 02/27/2025 MOONLIGHT BPO LLC General Fund Printing 627.66 600013679 02/27/2025 MOONLIGHT BPO LLC General Fund Printing 104.85 600013679 02/27/2025 MOONLIGHT BPO LLC General Fund Printing 182.87 600013680 02/27/2025 OFFICE DEPOT General Fund Office Expense 150.96 600013680 02/27/2025 OFFICE DEPOT General Fund Office Expense 204.09 600013680 02/27/2025 OFFICE DEPOT General Fund Office Expense 99.62 600013681 02/27/2025 ONE STEP GPS General Fund Contract -Outside Services 1,026.00 600013682 02/27/2025 AARON JOHNSON General Fund Tuition Reimbursement 1,000.00 600013683 02/27/2025 BRITTANY HAWKS General Fund Travel and Training 1,059.15 600013684 02/27/2025 GABRIELA GUAIUMI General Fund Travel and Training 190.95 600013685 02/27/2025 KEVIN ANGELESCO General Fund Travel and Training 1,059.15 600013686 02/27/2025 NARGIZA RAKHIMI General Fund Travel and Training 346.15 600013687 02/27/2025 Yarely Medina General Fund Othr Accrued Liab.-PrkRec Rfnd 100.00 600013688 02/27/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 123.96 600013688 02/27/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 90.54 600013689 02/27/2025 SKYVIEW TREE EXPERTS INC CIP Government Retention Payable 825.75 600013690 02/27/2025 STOMMEL INC General Fund Capital Asset -Vehicles 18,410.13 600013691 03/04/2025 ABM SERVICES INC General Fund Contract -Outside Services 2,395.49 600013691 03/04/2025 ABM SERVICES INC Facilities Internal Service Supplies -Janitorial Svs 5,844.10 600013691 03/04/2025 ABM SERVICES INC Facilities Internal Service Supplies -Janitorial Svs 2,790.66 600013691 03/04/2025 ABM SERVICES INC Facilities Internal Service Supplies -Janitorial Svs 4,498.08 600013691 03/04/2025 ABM SERVICES INC Facilities Internal Service Supplies -Janitorial Svs 1,445.59 600013691 03/04/2025 ABM SERVICES INC Facilities Internal Service Supplies -Janitorial Svs 1,788.74 600013692 03/04/2025 ANGELA MOELLER CONSULTING RDA -Housing Project Contract -Outside Services 3,000.00 600013693 03/04/2025 HAROLD A. STEUBER INC Facilities Internal Service Repair & Maintenance-Fclty 172.95 600013694 03/04/2025 AT&T Information Technology ISF Internet & Broadband 7,895.46 600013695 03/04/2025 AT&T General Fund Communication -Phone 60.43 600013696 03/04/2025 AT&T General Fund Communication -Phone 91.48 600013697 03/04/2025 AT&T General Fund Communication -Phone 59.95 600013698 03/04/2025 AT&T General Fund Communication -Phone 157.27 600013699 03/04/2025 AT&T Sewer Utility Fund Communication -Phone 31.53 600013700 03/04/2025 AT&T Water Utility Fund Communication -Phone 62.38 600013701 03/04/2025 AUTO-CHLOR SYSTEM OF NORTHERN CA INC General Fund Contract -Outside Services 251.03 600013702 03/04/2025 BREUE & RACE CONSULTING CIP Government Capital Projects 10,976.25 600013703 03/04/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,154.88 600013703 03/04/2025 BURKE WILLIAMS & SORENSEN LLP Rent Appeals Board Professional Legal Fees 377.00 600013704 03/04/2025 BWS DISTRIBUTORS INC General Fund Contract -Outside Services 307.95 600013705 03/04/2025 CALMAT CO General Fund SpcDptExp 428.01 600013705 03/04/2025 CALMAT CO Water Utility Fund Other Exp-Repair System 1,143.06 600013706 03/04/2025 CASTINO RESTAURANT EQUIPMENT & SUPPLY INC Facilities Internal Service Repair & Maintenance-Fclty 118.61 Page 4 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013707 03/04/2025 CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA General Fund Contract -Outside Services 14,128.57 600013708 03/04/2025 CINTAS Facilities Internal Service Repair & Maintenance-Fclty 205.60 600013709 03/04/2025 CITY ELECTRIC SUPPLY Facilities Internal Service Repair & Maintenance-Fclty 2,234.14 600013709 03/04/2025 CITY ELECTRIC SUPPLY Facilities Internal Service Repair & Maintenance-Fclty 596.59 600013709 03/04/2025 CITY ELECTRIC SUPPLY Facilities Internal Service Repair & Maintenance-Fclty 940.69 600013709 03/04/2025 CITY ELECTRIC SUPPLY Facilities Internal Service Repair & Maintenance-Fclty 173.24 600013709 03/04/2025 CITY ELECTRIC SUPPLY CIP Government Capital Projects 1,251.98 600013710 03/04/2025 CITY OF SANTA ROSA Recycled Water Utility Fund Water Purchase 1,434.97 600013711 03/04/2025 COAR DESIGN GROUP CIP Government Non -Capital Projects 981.00 600013711 03/04/2025 COAR DESIGN GROUP CIP Sewer Capital Projects 21,994.50 600013711 03/04/2025 COAR DESIGN GROUP CIP Water Capital Projects 21,994.50 600013712 03/04/2025 COASTLAND CIVIL ENGINEERING INC CIP Sewer Capital Projects 5,313.00 600013712 03/04/2025 COASTLAND CIVIL ENGINEERING INC CIP Sewer Capital Projects 19,696.00 600013712 03/04/2025 COASTLAND CIVIL ENGINEERING INC CIP Water Capital Projects 230.00 600013713 03/04/2025 CPS HR CONSULTING General Fund Contract -Outside Services 900.00 600013714 03/04/2025 CULLIGAN Facilities Internal Service Repair & Maintenance-Fclty 92.00 600013714 03/04/2025 CULLIGAN Facilities Internal Service Repair & Maintenance-Fclty 92.00 600013715 03/04/2025 DELL FINANCIAL SERVICES LLC Information Technology ISF Lease -Equipment 31,479.82 600013715 03/04/2025 DELL FINANCIAL SERVICES LLC Information Technology ISF Lease -Equipment 5,452.06 600013716 03/04/2025 DELL MARKETING LP General Fund Office Expense 669.17 600013717 03/04/2025 DIGI-KEY CORPORATION CIP Government Capital Projects 834.82 600013718 -03/04/2025 DLT SOLUTIONS LLC Information Technology ISF Software -Security 5,778.15 600013719 03/04/2025 DO POLYGRAPH INC General Fund Recruitment 2,250.00 600013720 03/04/2025 MICHAEL RUBIN Measure M Parks Other Exp-Special Events 39.42 600013721 03/04/2025 ELLIS FLOORING INC CIP Government Retention Payable 470.40 600013722 03/04/2025 ERAD GROUP INC General Fund Software Lic. & Sbscrptn Maint 6,950.00 600013723 03/04/2025 EUREKA OXYGEN CO Facilities Internal Service Repair & Maintenance-Fclty 23.43 600013723 03/04/2025 EUREKA OXYGEN CO Facilities Internal Service Repair & Maintenance-Fclty 92.25 600013723 03/04/2025 EUREKA OXYGEN CO Facilities Internal Service SpcDptExp 290.15 600013723 03/04/2025 EUREKA OXYGEN CO Facilities Internal Service SpcDptExp 558.41 600013723 03/04/2025 EUREKA OXYGEN CO Facilities Internal Service SpcDptExp 494.01 600013723 03/04/2025 EUREKA OXYGEN CO Facilities Internal Service SpcDptExp 290.15 600013724 03/04/2025 FAS TRAK VIOLATION PROCESSING DEPARTMENT General Fund Meeting Expense 8.00 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 12.91 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 223.99 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 92.88 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 181.21 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 238.43 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 499.67 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 69.03 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 12.91 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 223.99 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 92.84 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 181.25 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 238.43 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 499.67 600013725 03/04/2025 FASTENAL General Fund SpcDptExp 68.99 Page 5 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013725 03/04/2025 FASTENAL Facilities Internal Service Maintenance -Janitorial 363.07 600013725 03/04/2025 FASTENAL Facilities Internal Service Maintenance -Janitorial 988.02 600013725 03/04/2025 FASTENAL Facilities Internal Service Maintenance -Janitorial 540.28 600013725 03/04/2025 FASTENAL Facilities Internal Service Maintenance -Janitorial 303.97 600013725 03/04/2025 FASTENAL Facilities Internal Service Maintenance -Janitorial 807.32 600013725 03/04/2025 FASTENAL Facilities Internal Service Repair & Maintenance-Fclty 730.98 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 12.92 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 224.02 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 92.84 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 0.56 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 41.00 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 0.56 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 197.07 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 181.21 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 238.44 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 499.67 600013725 03/04/2025 FASTENAL Facilities Internal Service SpcDptExp 68.99 600013725 03/04/2025 FASTENAL Sewer Utility Fund SpcDptExp 12.91 600013725 03/04/2025 FASTENAL Sewer Utility Fund SpcDptExp 223.99 600013725 03/04/2025 FASTENAL Sewer Utility Fund SpcDptExp 92.84 600013725 03/04/2025 FASTENAL Sewer Utility Fund SpcDptExp 181.21 600013725 03/04/2025 FASTENAL Sewer Utility Fund SpcDptExp 238.43 600013725 03/04/2025 FASTENAL Sewer Utility Fund SpcDptExp 499.67 600013725 03/04/2025 FASTENAL Sewer Utility Fund SpcDptExp 68.99 600013725 03/04/2025 FASTENAL Water Utility Fund SpcDptExp 12.91 600013725 03/04/2025 FASTENAL Water Utility Fund SpcDptExp 223.99 600013725 03/04/2025 FASTENAL Water Utility Fund SpcDptExp 92.84 600013725 03/04/2025 FASTENAL Water Utility Fund SpcDptExp 181.21 600013725 03/04/2025 FASTENAL Water Utility Fund SpcDptExp 238.43 600013725 03/04/2025 FASTENAL Water Utility Fund SpcDptExp 499.67 600013725 03/04/2025 FASTENAL Water Utility Fund SpcDptExp 68.99 600013726 03/04/2025 FEDERAL EXPRESS CORPORATION General Fund Postage & Shipping 9.32 600013727 03/04/2025 FERGUSON US HOLDINGS INC Facilities Internal Service Repair & Maintenance-Fclty 27.08 600013728 03/04/2025 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 2,189.76 600013728 03/04/2025 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 1,730.73 600013728 03/04/2025 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 1,678.56 600013728 03/04/2025 FIRST ALARM SECURITIES SERVICES Facilities Internal Service Repair & Maintenance-Fclty 184.40 600013729 03/04/2025 FRC INC CIP Government Retention Payable 1,223.92 600013729 03/04/2025 FRC INC CIP Government Retention Payable 97.56 600013729 03/04/2025 FRC INC CIP Government Retention Payable 334.19 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 123.70 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 121.97 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 45.70 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 28.64 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 24.30 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 146.02 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 89.89 Page 6 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 70.40 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 8.39 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 65.39 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 42.86 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 134.99 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Facilities Internal Service Repair & Maintenance-Fclty 101.99 600013730 03/04/2025 FRIEDMAN'S HOME IMPROVEMENT Water Utility Fund Equipment, Small Office & Tool 4.96 600013731 03/04/2025 GARLAND / DES INC Facilities Internal Service Repair & Maintenance-Fclty 772.12 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Equipment, Small Office & Tool 168.28 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Equipment, Small Office & Tool 229.20 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Equipment, Small Office & Tool 89.61 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 45.05 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 367.93 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 63.56 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 79.08 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 415.03 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 199.05 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 209.32 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 97.07 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 293.93 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 116.01 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 736.93 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 82.56 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 297.38 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 47.90 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 100.00 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 100.00 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 100.00 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 300.04 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 46.69 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 68.92 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 79.34 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 142.66 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 599.19 600013732 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 144.76 600013732 03/04/2025 GRAINGER INC CIP Government Capital Projects 163.02 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 13.93 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 13.93 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 45.05 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 11.67 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 14.24 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 26.65 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 13.95 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 30.50 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 25.92 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 36.58 600013733 03/04/2025 GRAINGER INC Facilities Internal Service Repair & Maintenance-Fclty 23.12 Page 7 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013734 03/04/2025 HDS WHITE CAP CONST SUPPL CIP Government Capital Projects 117.68 600013735 03/04/2025 HERC RENTALS INC CIP Government Capital Projects 1,556.68 600013735 03/04/2025 HERC RENTALS INC CIP Government Capital Projects 125.00 600013735 03/04/2025 HERC RENTALS INC CIP Government Capital Projects 125.00 600013736 03/04/2025 HOMEFIRST OF SANTA CLARA COUNTY General Fund Contract -Outside Services 215,799.47 600013737 03/04/2025 JACOBSON FENCE CO INC Water Utility Fund Retention Payable 932.60 600013738 03/04/2025 LIFE ASSIST INC General Fund Other Exp-First Aid Supplies 916.80 600013739 03/04/2025 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 3,593.99 600013739 03/04/2025 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 3,593.99 600013740 03/04/2025 MTM RECOGNITION CORPORATION General Fund Uniform - Purchase 47.86 600013740 03/04/2025 MTM RECOGNITION CORPORATION General Fund Uniform - Purchase 1,459.85 600013741 03/04/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Diesel 220.53 600013741 03/04/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 584.43 600013741 03/04/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 638.74 600013741 03/04/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 507.93 600013741 03/04/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 767.41 600013742 03/04/2025 NORTHGATE COMPANY INC Facilities Internal Service Repair & Maintenance-Fclty 2,720.00 600013743 03/04/2025 OFFICE DEPOT General Fund Office Expense 411.01 600013743 03/04/2025 OFFICE DEPOT General Fund SpcDptExp 32.59 600013743 03/04/2025 OFFICE DEPOT Facilities Internal Service Office Expense 26.97 600013744 03/04/2025 BARRET WICKENBURG General Fund Travel and Training 21.85 600013745 03/04/2025 COLBY CULBERTSON General Fund Travel and Training 21.85 600013746 03/04/2025 DEBORAH SMITH General Fund Travel and Training 264.50 600013747 03/04/2025 PAUL O'LEARY General Fund Travel and Training 105.80 600013748 03/04/2025 ROBERT SALERNO General Fund Travel and Training 21.85 600013749 03/04/2025 Capstone Roofing Inc General Fund Othr Accrued Liab.-Bldg Std-SB 1.00 600013749 03/04/2025 Capstone Roofing Inc General Fund Fee -Building Inspection 265.50 600013750 03/04/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 52.68 600013750 03/04/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 203.04 600013750 03/04/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 354.25 600013751 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 8,341.42 600013751 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 7,301.39 600013751 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 10,005.99 600013752 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,375.44 600013752 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 708.00 600013752 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 2,924.60 600013753 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 17,226.85 600013753 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 195.52 600013753 03/04/2025 PACIFIC GAS & ELECTRIC General Fund Debt -Principal 5,456.87 600013754 03/04/2025 PETERSON MECHANICAL INC Facilities Internal Service Repair & Maintenance-Fclty 45,225.00 600013755 03/04/2025 PLACEWORKS INC RDA -Housing Project Contract -Outside Services 3,028.13 600013756 03/04/2025 RELIABLE HARDWARE & STEEL CO Facilities Internal Service Repair & Maintenance-Fclty 73.37 600013756 03/04/2025 RELIABLE HARDWARE & STEEL CO CIP Government Capital Projects 280.50 600013756 03/04/2025 RELIABLE HARDWARE & STEEL CO CIP Government Capital Projects 462.05 600013757 03/04/2025 REXEL USA INC Facilities Internal Service Repair & Maintenance-Fclty 579.18 600013757 03/04/2025 REXEL USA INC Facilities Internal Service Repair & Maintenance-Fclty 127.15 600013758 03/04/2025 ROBERT HALF INTERNATIONAL INC General Fund Contract Services - Staffing 1,709.44 Page 8 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013758 03/04/2025 ROBERT HALF INTERNATIONAL INC Sewer Utility Fund Contract Services - Staffing 734.24 600013758 03/04/2025 ROBERT HALF INTERNATIONAL INC Water Utility Fund Contract Services - Staffing 734.24 600013759 03/04/2025 RYAN GAVIN DUNNIGAN General Fund Recruitment 1,075.00 600013760 03/04/2025 SAN FRANCISCO ROOFING SERVICES INC Facilities Internal Service Repair & Maintenance-Fclty 6,400.00 600013760 03/04/2025 SAN FRANCISCO ROOFING SERVICES INC CIP Government Non -Capital Projects 6,400.00 600013761 03/04/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 81.16 600013761 03/04/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform - Purchase 226.04 600013762 03/04/2025 SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS CIP Sewer Capital Projects 21,803.50 600013763 03/04/2025 SHARED HOUSING & RESOURCE EXCHANGE CALIFORNIA General Fund Contract -Outside Services 28,368.24 600013764 03/04/2025 SHERWIN WILLIAMS Facilities Internal Service Repair & Maintenance-Fclty 103.15 600013764 03/04/2025 SHERWIN WILLIAMS Facilities Internal Service Repair & Maintenance-Fclty 74.62 600013764 03/04/2025 SHERWIN WILLIAMS Facilities Internal Service Repair & Maintenance-Fclty 29.94 600013764 03/04/2025 SHERWIN WILLIAMS Facilities Internal Service Repair & Maintenance-Fclty 12.47 600013764 03/04/2025 SHERWIN WILLIAMS Facilities Internal Service Repair & Maintenance-Fclty 53.07 600013765 03/04/2025 SONOMA COUNTY TRANSPORTATION AUTHORITY Gas Tax Fund Contract -Outside Services 29,988.00 600013766 03/04/2025 SSA LANDSCAPE ARCHITECTS INC CIP Government Capital Projects 2,073.50 600013767 03/04/2025 TEAM GHILOTTI INC CIP Sewer Capital Projects 32,323.04 600013767 03/04/2025 TEAM GHILOTTI INC CIP Water Capital Projects 26,308.96 600013768 03/04/2025 TERRY SIMPSON General Fund Recruitment 1,932.00 600013769 03/04/2025 THE GARLAND COMPANY INC Facilities Internal Service Repair & Maintenance-Fclty 535.21 600013770 03/04/2025 THYSSENKRUPP ELEVATOR CORPORATION Facilities Internal Service Repair & Maintenance-Fclty 480.95 600013771 03/04/2025 TRI-SIGNAL INTEGRATION INC Facilities Internal Service Repair & Maintenance-Fclty 175.00 600013771 03/04/2025 TRI-SIGNAL INTEGRATION INC Facilities Internal Service Repair & Maintenance-Fclty 175.00 600013771 03/04/2025 TRI-SIGNAL INTEGRATION INC Facilities Internal Service Repair & Maintenance-Fclty 175.00 600013771 03/04/2025 TRI-SIGNAL INTEGRATION INC Facilities Internal Service Repair & Maintenance-Fclty 175.00 600013771 03/04/2025 TRI-SIGNAL INTEGRATION INC Facilities Internal Service Repair & Maintenance-Fclty 175.00 600013771 03/04/2025 TRI-SIGNAL INTEGRATION INC Facilities Internal Service Repair & Maintenance-Fclty 175.00 600013772 03/04/2025 TRIAD CONSULTING & SYSTEM DESIGN GROUP CIP Government Capital Projects 1,375.00 600013773 03/04/2025 TROPE GROUP INC General Fund SpcDptExp 96.00 600013773 03/04/2025 TROPE GROUP INC Facilities Internal Service Repair & Maintenance-Fclty 1,577.72 600013774 03/04/2025 TYLER TECHNOLOGIES INC Sewer Utility Fund Bank & Merchant Fees 15.00 600013774 03/04/2025 TYLER TECHNOLOGIES INC Water Utility Fund Bank & Merchant Fees 15.00 600013775 03/04/2025 UNITED BUILDING SERVICES INC Facilities Internal Service Repair & Maintenance-Fclty 900.00 600013775 03/04/2025 UNITED BUILDING SERVICES INC Facilities Internal Service Repair & Maintenance-Fclty 900.00 600013776 03/04/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase 27.16 600013776 03/04/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO General Fund Uniform - Purchase 27.17 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 64.20 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 120.00 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 120.00 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 82.04 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 200.00 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 80.25 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 64.20 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 85.60 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 150.00 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 64.20 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 150.00 Page 9 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013777 03/04/2025 WESTERN EXTERMINATOR Facilities Internal Service Repair & Maintenance-Fclty 85.60 600013778 03/04/2025 WHEELER ZAMARONI Water Utility Fund Other Exp-Repair System 748.98 600013779 03/06/2025 PITNEY BOWES BANK INC General Fund Postage & Shipping 3,000.00 600013780 03/07/2025 AD -VANTAGE MARKETING INC General Fund Postage & Shipping 498.00 600013780 03/07/2025 AD -VANTAGE MARKETING INC General Fund Communication Advertising 1,196.33 600013781 03/07/2025 ADAMSON POLICE PRODUCTS General Fund Other Exp-PS-Amory 3,695.63 600013782 03/07/2025 ALLEMAND ELECTRIC SUPPLY INC CIP Government Capital Projects 3.11 600013783 03/07/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 250.00 600013783 03/07/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 291.20 600013783 03/07/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 436.80 600013783 03/07/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 509.60 600013783 03/07/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 436.80 600013783 03/07/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 312.00 600013783 03/07/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 125.00 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Othr Accrued Liab.-Sales Tax (7.23) 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Othr Accrued Liab.-Sales Tax (7.48) 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Othr Accrued Liab.-Sales Tax (7.23) 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Othr Accrued Liab.-Sales Tax (7.23) 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Othr Accrued Liab.-Sales Tax (7.23) 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Othr Accrued Liab.-Sales Tax (7.23) 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Othr Accrued Liab.-Sales Tax (7.23) 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 7.23 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 1,644.94 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 7.48 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 1,699.44 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 7.23 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 1,644.94 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 7.23 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 1,644.94 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 7.23 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 1,644.94 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 7.23 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 1,644.94 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 7.23 600013784 03/07/2025 ANGEL ARMOR LLC General Fund Uniform - Purchase 1,644.94 600013785 03/07/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 1,399.99 600013785 03/07/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 1,261.00 600013786 03/07/2025 AT&T General Fund Communication -Phone 134.76 600013787 03/07/2025 AT&T General Fund Communication -Phone 62.05 600013788 03/07/2025 AT&T General Fund Communication -Phone 43.41 600013789 03/07/2025 AT&T General Fund Communication -Phone 30.23 600013790 03/07/2025 AT&T General Fund Communication -Phone 60.47 600013791 03/07/2025 AT&T Sewer Utility Fund Communication -Phone 31.79 600013792 03/07/2025 AT&T Water Utility Fund Communication -Phone 62.90 600013793 03/07/2025 AT&T General Fund Communication -Phone 62.03 600013794 03/07/2025 AT&T General Fund Communication -Phone 92.29 600013795 03/07/2025 AT&T General Fund Communication -Phone 62.05 Page 10 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013796 03/07/2025 AT&T General Fund Communication -Phone 31.80 600013797 03/07/2025 AT&T General Fund Communication -Phone 61.51 600013798 03/07/2025 BADGER METER INC Water Utility Fund Meter & Supplies Existing 34.65 600013798 03/07/2025 BADGER METER INC Water Utility Fund Meter & Supplies Existing 5,398.72 600013799 03/07/2025 BARBARA LEACH D.V.M. General Fund Contract -Outside Services 2,260.00 600013799 03/07/2025 BARBARA LEACH D.V.M. Spay and Neuter Fund Contract -Outside Services 740.00 600013800 03/07/2025 BEST TRUCK BODY Fleet Services ISF Fleet Veh Repairs for DS 195.00 600013801 03/07/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 1,383.20 600013801 03/07/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,791.36 600013801 03/07/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,419.60 600013801 03/07/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (1,383.20) 600013801 03/07/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 1,383.20 600013802 03/07/2025 CALMAT CO Water Utility Fund Other Exp-Repair System 267.92 600013803 03/07/2025 CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA General Fund Contract -Outside Services 49,448.41 600013804 03/07/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 250.10 600013804 03/07/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 228.06 600013804 03/07/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 76.02 600013804 03/07/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 266.07 600013804 03/07/2025 CELLCO PARTNERSHIP Information Technology ISF Internet & Broadband 256.48 600013804 03/07/2025 CELLCO PARTNERSHIP Fleet Services ISF Communication -Phone 38.01 600013804 03/07/2025 CELLCO PARTNERSHIP Sewer Utility Fund Communication -Phone 114.03 6OW13804 03/07/2025 CEttCO PARTNERSHIP Water Utility Fund Communication -Phone 228.06 600013805 03/07/2025 CITY OF FAIRFIELD General Fund Travel and Training 744.00 600013806 03/07/2025 CIVICPLUS LLC General Fund Contract -Outside Services 13,252.85 600013807 03/07/2025 COMCAST General Fund Communication -Phone 206.75 600013808 03/07/2025 COMCAST General Fund Communication -Phone 133.04 600013809 03/07/2025 COMCAST General Fund Contract -Outside Services 224.98 600013810 03/07/2025 COMCAST General Fund Communication -Phone 189.72 600013811 03/07/2025 COMCAST General Fund Communication -Phone 19.72 600013812 03/07/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Communication Advertising 410.00 600013813 03/07/2025 COMPLETE WELDERS SUPPLY General Fund Other Exp-First Aid Supplies 202.54 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 342.87 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 114.06 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 20.97 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 35.20 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 49.17 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 225.57 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 114.92 600013814 03/07/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Other Exp-Animal Clinic NonElg 45.00 600013815 03/07/2025 CRESCO EQUIPMENT RENTALS & AFFILIATES General Fund Rental -Equipment 5,484.63 600013816 03/07/2025 CYRACOM INTERNATIONAL INC General Fund Contract -Outside Services 341.25 600013817 03/07/2025 DATA TICKET INC General Fund Contract -Outside Services 538.94 600013818 03/07/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 285.00 600013819 03/07/2025 DIRECT CONNECT GROUP (DCG) LLC General Fund Othr Accrued Liab.-Sales Tax (190.52) 600013819 03/07/2025 DIRECT CONNECT GROUP (DCG) LLC General Fund Box Office Expense 190.52 600013819 03/07/2025 DIRECT CONNECT GROUP (DCG) LLC General Fund Box Office Expense 2,083.05 600013820 03/07/2025 MICHAEL RUBIN General Fund Communication Advertising 470.85 Page 11 of 13 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUT AMOUNT 600013821 03/07/2025 LMS INVESTMENTS CIP Government Capital Projects 27.33 600013821 03/07/2025 LMS INVESTMENTS CIP Government Capital Projects 161.32 600013822 03/07/2025 EVELINE URQUHART General Fund Contract Services -Instructors 1,832.27 600013823 03/07/2025 FLOCK GROUP INC CIP Government Capital Projects 12,500.00 600013824 03/07/2025 FRIEDMAN'S HOME IMPROVEMENT Sewer Utility Fund Repair & Maintenance 5.83 600013825 03/07/2025 FULL COMPASS SYSTEMS LTD General Fund Capital Asset -Equipment 11,990.26 600013826 03/07/2025 GAIL SHELTON General Fund Travel and Training 15.00 600013826 03/07/2025 GAIL SHELTON General Fund Other Exp-PAC Production 5.98 600013826 03/07/2025 GAIL SHELTON General Fund Other Exp-PAC Production 32.69 600013826 03/07/2025 GAIL SHELTON General Fund Other Exp-PAC Production 9.83 600013826 03/07/2025 GAIL SHELTON General Fund Other Exp-PAC Production 7.92 600013826 03/07/2025 GAIL SHELTON General Fund Other Exp-PAC Production 25.02 600013827 03/07/2025 GRAINGER INC Sewer Utility Fund Equipment, Small Office & Tool 31.29 600013827 03/07/2025 GRAINGER INC Water Utility Fund Equipment, Small Office & Tool 61.73 600013827 03/07/2025 GRAINGER INC Water Utility Fund Repair & Maintenance 10.45 600013828 03/07/2025 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Streets 4,853.10 600013829 03/07/2025 HERC RENTALS INC Water Utility Fund Rental -Equipment 76.30 600013829 03/07/2025 HERC RENTALS INC CIP Government Capital Projects 2,135.47 600013830 03/07/2025 HILDEBRAND CONSULTING LLC Water Utility Fund Contract -Outside Services 4,410.00 600013830 03/07/2025 HILDEBRAND CONSULTING LLC Recycled Water Utility Fund Contract -Outside Services 2,590.00 600013831 03/07/2025 JEFF THOMAS General Fund Contract -Outside Services 250.00 600013832 03/07/2025 MGT IMPACT SOLUTIONS LLC General Fund Contract -Outside Services 1,875.00 600013833 03/07/2025 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 135.02 600013833 03/07/2025 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 135.02 600013834 03/07/2025 MORRIS DISTRIBUTING Rohnert Park Foundation Other Exps-Concessions 434.25 600013835 03/07/2025 SANTA ROSA AUTO PARTS Sewer Utility Fund Repair & Maintenance 205.32 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Diesel 290.40 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Diesel 211.53 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Diesel 390.00 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 966.46 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 682.89 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 320.82 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 603.54 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 727.06 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 595.91 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 964.31 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 409.79 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 838.95 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 1,271.86 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 911.51 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 882.73 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 877.39 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 651.93 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,838.88 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 841.16 600013836 03/07/2025 NICK BARBIERI TRUCKING LLC Water Utility Fund Fuel 1,225.27 600013837 03/07/2025 OFFICE DEPOT General Fund Office Expense 236.37 Page 12 of 13 CHECK NUMBER CHECK DATE VENDOR NAME 600013838 03/07/2025 ALEXIS SIMPSON 600013839 03/07/2025 ELLIOTT PICKETT 600013840 03/07/2025 ROBERT SALERNO 600013841 03/07/2025 TIMOTHY MATTOS 600013842 03/07/2025 PACE SUPPLY 600013842 03/07/2025 PACE SUPPLY 600013842 03/07/2025 PACE SUPPLY 600013843 03/07/2025 PACIFIC GAS & ELECTRIC 600013844 03/07/2025 PACIFIC GAS & ELECTRIC 600013845 03/07/2025 PETALUMA SCHOOL OF BALLET LLC 600013846 03/07/2025 REDWOOD LOCK INC 600013847 03/07/2025 ROBERT HALF INTERNATIONAL INC 600013847 03/07/2025 ROBERT HALF INTERNATIONAL INC 600013847 03/07/2025 ROBERT HALF INTERNATIONAL INC 600013847 03/07/2025 ROBERT HALF INTERNATIONAL INC 600013848 03/07/2025 ROHNERT PARK CHAMBER OF COMMERCE 600013848 03/07/2025 ROHNERT PARK CHAMBER OF COMMERCE 600013848 03/07/2025 ROHNERT PARK CHAMBER OF COMMERCE 600013848 03/07/2025 ROHNERT PARK CHAMBER OF COMMERCE 600013849 03/07/2025 RP EXPRESS LLC 600013850 03/07/2025 SANDI CIVIL ENGINEERS PLANNERS 600013850 03/07/2025 SANDI CIVIL ENGINEERS PLANNERS 600013851 03/07/2025 SANTA ROSA UNIFORM & CAREER APPAREL 600013852 03/07/2025 SHERWIN WILLIAMS 600013853 03/07/2025 TINA TUTTLE 600013854 03/07/2025 TRANSUNION 600013855 03/07/2025 TRENTMAN CORP 600013856 03/07/2025 UCPNB 600013857 03/07/2025 UNSHELTERED FRIENDS OUTREACH 600013858 03/07/2025 US BANK 600013859 03/07/2025 US BANK 600013860 03/07/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO 600013860 03/07/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO 600013860 03/07/2025 WERLE ENTERPRISE LLC NATIONAL PRINT & PROMO 600013861 03/07/2025 WYATT IRRIGATION CO 600013862 03/07/2025 BRINK'S INC 600013862 03/07/2025 BRINK'S INC 600013862 03/07/2025 BRINK'S INC FUND ACCOUT AMOUNT General Fund Travel and Training 26.45 General Fund Uniform - Purchase 70.52 General Fund Travel and Training 105.80 General Fund Travel and Training 238.05 Water Utility Fund Other Exp-Repair System (100.44) Water Utility Fund Other Exp-Repair System 274.38 Water Utility Fund Other Exp-Repair System 6,719.85 General Fund Utility -Electric 67.83 General Fund Utility -Electric 1,536.97 General Fund Contract Services -Instructors 631.80 Water Utility Fund Equipment, Small Office & Tool 52.56 General Fund Contract Services - Staffing 2,136.80 General Fund Contract Services - Staffing 879.12 General Fund Contract Services - Staffing 1,172.16 General Fund Contract -Outside Services 1,172.16 General Fund City Council D1Exp 30.00 General Fund City Council D2Exp 30.00 General Fund City Council D3Exp 30.00 General Fund Meeting Expense 30.00 Fleet Services ISF Repair & Maintenance 196.00 CIP Water Capital Projects 37,020.00 CIP Water Capital Projects 23,396.25 General Fund Uniform - Purchase 71.33 Water Utility Fund Repair & Maintenance 46.11 General Fund Contract Services -Instructors 887.25 General Fund Contract -Outside Services 75.00 General Fund SpcDptExp 1,270.20 General Fund Contract -Outside Services 3,500.00 General Fund Contract -Outside Services 3,000.00 General Fund Othr Accrued Liab-P Card 19,555.06 General Fund Othr Accrued Liab-P Card 16,619.23 General Fund Printing 61.50 General Fund Printing 165.65 Alcohol Beverage Sales-ABSO Office Expense 165.67 Water Utility Fund SpcDptExp 60.66 General Fund Bank & Merchant Fees 1,880.03 Sewer Utility Fund Bank & Merchant Fees 153.03 Water Utility Fund Bank & Merchant Fees 153.02 1,421,330.90 Page 13 of 13 ir01"OWw_VA REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chair and Members of the Community Redevelopment Successor Agency of the City of Rohnert Park Marcela Piedra, City Manager CASH BALANCES AS OF February 28, 2025 RPTTF Funds (1) Debt Service Reserve Fund (1999 TABs) z Debt Service Fund (2007R TABs) (1) Debt Service Fund (2018 A & B TABs) (1) FROM: Betsy Howze, Finance Director Prepared By: Angela Hellman TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves. S 3,925,817.70 1,096,964.01 1.01 276.52 $ 5,023,059.24 CASH DISTRIBUTION AS OF February 28, 2025 Interest Checking Accounts: Rate City Managed Pooled Rate 3.743% $3.925,817.70 $ 3,925,817.70 $ 3,925,817.70 AZU1.11:14r]7 3F-ZN_LfI_Cr7 :11&31 Investment Maturity Interest Source of Investment Institution Type Dale Rate Par Value Market Value Valuation 1999 TAB'S: US Bank -Trustee 1999 Tax Allocation Bonds Special Fund Blackrock Prov Tfund NIA 4.23 % $ 0.24 $ 0.24 1999 Tax Allocation Bonds Interest Fund Blackrock Prov Tfund Trees. Note NIA 4.23% 61,145.04 61,145.04 1999 Tax Allocation Bonds PrincipalFund: Blackrock Prov, Tfund Tress. Note NIA 4.23% 73.22 73.22 Note (1) 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Trees. Note NIA 4.23 % 1,035,745.51 1,035,745.51 Note (2) Total 1999 Tax Allocation Bonds Fund $1,096.963.77 $ 1,096,964.01 1,096,964.01 2007R TAB'S US Bank -Trustee 2007R Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note NIA 3.98% $ 0.01 $ 0.01 Note (1) 2007R Tax Allocation Bonds Redemption Fund: Blackmck Prov Tfund Treas. Note NIA 3.98% 1.00 1.00 Note (1) Total 2007R Tax Allocation Bonds Fund $ 1.01 $ 1.01 1.01 2018A & 2018B TAB'S US Bank -Trustee 2018A Tax Allocation Refunding Bonds Fund Interest Account First American Treasury Oblig Fd CI Treas. Note NIA 4.04 % $ 275.52 $ 275.52 Note (1) 2018A Tax Allocation Refunding Bonds Fund Principal Account Build America Mutual Assurance Cc Treas. Note N/A - - Note (1) 2018A Tax Allocation Refunding Bonds Fund Reserve Sub Account Build America Mutual Assurance Cc Treas. Note N/A 0.00 % 1.00 1.00 Note (1) Total 2018A&B Tax Allocation Refunding Bonds Fund $ 276.52 $ 276.52 276.52 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH $ 5,023,059.24 Investment Yield for February 28, 2025 3.849% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as oullined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021. Due to the dissolution of the redevelopment agencies by the State of California the funds to meet the agency's expenditures will by determined by the State Department of Finance. Note (1) The source of valuation for these investments is their respective monthly Union Bank Trust Statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. Note (2) Required minimum debt service reserves. Item 7.A.3. City of Rohnert Park Cash Report As of February 28, 2025 To: The Honorable Mayor & Members of the City Council Marcela Piedra, City Manager Summary of General Fund Cash From: Betsy Howze Finance Director Prepared By: Angela Hellman Total General Fund Cash $ 30,040,819.55 l....... ........... I ......................................................................................................................................................................................................................................... Restricted (External) $ 1,337,616.18 ......................................................................................................................................................................................................................................................................................... Assigned 27,777,805.17 ............................................................................................................................................................................................................................................................................................................................................................... Subtotal (not available to spend) 29,115,421.35 ................................................................................................ I ............ . ............................ . .................................................................................................................................. — Unassigned $ 925,398.20 Restricted Detail: Refundable Deposits **** ............ ............................................. ........... I .................. $ 757,896.93 Senior Center Donations . . . . . ... .. ... ... . . . ................................................................................................................................................. 100,000.00 ................. ........ PARS Contribution �u s t Trust ........................................I................................................................................................................................................................................................................................... ... . .. ... .. ... ... 449,101.99. . . .. . .. . using ...Program ........................ . ............ . ........................................................................................................................................................................ 30,617.26 $ 1,337,616.18 Assigned Detail: Contingency Reserve -' ......................................................................................................................................... $ 2,842,324.05 Operating Reserve ...... ................................................................................................................................................................................................................. ................................... .................... 9,663,903.37 ................................................... Assigned Retirement Reserve .. ................................................................................................................................................................................................................................................................................. . .... 4,077,690.60 City Facilities Reserve .. ............................ .............................................................................................................................. 65,453.00 Self -Insured Losses Reserve I .......... ................................... ......... di 1,764,301.31 Infrastructure Reserve **,: "-...................................-............................................................. ........... * 9,077,690.60 1 Retiree Health Savings Reserve .................................................................... .............................................. .................................... ................................... ................ * .................. ***'*** * 286,442.24 ...................... $ 27,777,805.17 Enterprise Fund .................. .................................. Water Utility Operations Fund .. ............................... % .......... .................................. ................ ...... . ....................................................................... ................................................................................................................................................................ $ 10,611,439.69 Water Capacity Fund ............... .................................................... I ......................................................................................................................................................................................................................................................................................... 2,550,420.34 : Capital Preservation Water Fund .. ..................... ................. I I I ............................................ I ............................................................................................................................................................................................................................. 7,565,409.30 Water Capital Fund ......................................... .................................................................................................................................................. . ........................................................................................................................................................ (654,427.82) Per Acre For Development Fee Fund ** .... ............................................. ............ 17,756.86 Sewer Utility Operations Fund ................................ ...................................................................................................................................................................................................................................................................................................................... .......... 19,431,769.64 Capital Preservation* Sewer .. 3,609,957.72 Sewer Capital ............................................................................................................................................................................................................................................................................................................................................................ (182,230.06) JEPA Deposit - Wastewater ......... ....................... I ................................................ I .............................................................................................. .................................................................................. 525,177.33 Recycled Water Operation Funds .................... - .................................................................. ............................................................................................................................................................................................................................ . .................. . . . ................. I ........................... 1,079,602.44 Recycled Water Capital Fund .. ........ ........... I I ............................................................................................................................................................. I .................................................................................................................................................. 1,327.05 ...............r..e....s...e.....r.v....a...I t...i.o....n....Recycled ....W.......a....t..e....r..Fund ..j.ap ..............................................................................................................................................................................................................II Refuse Utility Operations Fund .......... ..,-......... .............................. ..........*'*'*.........................................788,825.35, 574,604.18 Golf 6ourseffnterpriseFund .........................I.........................................................................................................................................................................................................................................I Total Enterprise Funds ............ $ 46,000,674.78 I of 3 City of Rohnert Park Cash Report Continued As of February 28, 2025 Internal Service Fund Cash Information Technology Func Fleet Services Fund 374,452.28 --- —-.....__..........__...---.................................._..................................--- ...._...... — ----- -- ........._.... Facilities Internal Service Fund 72,836.83 Total Internal Service Funds $ 10,086,692.04 UDSP Maintenance Annuity Fund .......................--- . .... .._4,449,707.28 Public Facilities Finance Fee Fund 16,325,854.88 Public Facilities Finance Admin Fund 192,513_41 _.. _._..._....._.._......__._...- ----..._............_........._. _....-- ---- SOMORegional Traffic_Fee Fund...............................................----.................................... --.................... — _._.................... ................................ _......... _........... .._576,193.13.... CFD Bristol Fund 179.910.52 CFD SoMo Fund 33,926.35 _-----..._........................_........._................................................................_.__..__._...._..........._.__.._......----....__._...._...._.................._.........................................................................__........... Westside LLD Fund 74,982.39 SESPRegional Traffic Fee_Fund......................................................................................................................................................................................................_1,365,744.88.... Rent Appeals Board Fund _._. _._. _._....._._. 277,193.56 Alcohol Beverage Sales Fund 36,744.40 Regional Traffic Fee Fund 97,115.49 ........................................................................................................................................................................................................................................................................................................... 2of3 City of Rohnert Park Cash Report Continued As of February 28, 2025 Funds Total Capital Projects Funds Total Permanent Funds Total Trust 8r Agency Funds Total Cash All City Funds $ 168,306,834.72 (1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The income of the fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of Rohnert Parks Dorothy Rohnert Spreckels Preforming Arts Center." September 1, 2017 Dorothy Spreckels Endowment funds were loaned to the Water Fund at 3% interest. 3of3 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF February 28, 2025 Bank Name Type Maturity Date %Int. Investment Par Value Investment Market Value Valuatlon Source Exchange Bank Operating Checking Ckg N/A 0.150% $ 15,447,572.97 $ 15.447.572.97 Nate (1) Exchange Bank Payroll Checking Ckg N/A 0.000% 719,380.87 719.380.87 Note (1) Total Business Checking Accounts 0.15% $ 16,166,963.84 $ 16,166,953.84 Petry Cash Cash N/A 0.000% $ 2,605.31 $ 2,605.31 Note(2) 0.000% $ 2,605.31 $ 2.606.31 MultFBank Securities, Inc. Cash and Money Funds N/A $ 36,211.41 $ 36,211.41 Note (3) Interest Receivable 27.552.28 27,552.28 Total MSS Money Funds $ 8,659.13 $ 8,659.13 Heartland Bank CD 06/30/25 4.900% $ 248,000.00 $ 248,451.36 Note (3) Peoples Bank and Trust Co CD 06/30/25 4.900% 248,000.00 248,488.56 Note (3) Western State Bank CD 06/30/25 4.900% 248,000.00 248,488.56 Note (3) Citizens Bank Cc CD 07/07/25 4.900% 248,000.00 248,543.12 Note (3) Liberty Federal Credit Union CD 07/07/25 5,200% 248,000.00 248,813.44 Note (3) Lumbee Guaranty Bank CD 07/07/25 4.950% 248.000.00 248,587.76 Note (3) Peoples Bank CD 07107/25 4.850% 248,000.00 248,500.96 Note (3) Western Alliance Bank CD 07/07/25 5.000% 243,000.00 243,507.87 Nate (3) Reliance Bank CD 07/10/25 4.950% 248,000.00 248,600.16 Note (3) Choice One Bank CD 07/14/25 4.850 % 248.000.00 248,523.28 Nate (3) Freedom First Federal Credit Union CD 07/14/25 5.000 % 248,000.00 248,664.64 Nate (3) Bank of Bemda CD 07/22/25 0.700% 246,000.00 242,472.36 Note (3) Chartway Federal Credit Union CD 1213025 5.050% 248,000.00 249,567.36 Note (3) First Technology Federal Credit Union CD 12/30/25 5.150% 248.000.00 249,770.72 Note (3) State Bank of India CD 0325/26 0.900% 236.000.00 227.768.32 Note (3) Goldman Sachs Bank CD 05/19/26 1.000% 245,000.00 235.523.40 Note (3) Greenstate Credit Union CD 0611626 0.900% 245,000.00 234,651.20 Note (3) Wayne County Bank CD 06/29/26 4.600% 249,000.00 250,085.64 Note (3) BlBank CD 06/30/26 4.650% 249.000.00 250,245.00 Note (3) Wood 8 Huston Bank CD 06/30/26 4.700% 249,000.00 250,406.85 Note (3) United Roosevelt Savings Bank CD 06/30/26 4.700% 249,000.00 250,406.85 Note (3) First State Bank CD 07/07/26 4,600% 249,000.00 250.165.32 Note (3) Maine Community Bank CD 07/07/26 4.600% 249,000.00 250,165.32 Note (3) Connexus Credit Union CD 07/13/26 5.000% 248,000.00 250,497.36 Note (3) Toyota Financial Savings Bank CD 07/29/26 0.950% 245.000.00 233,930.90 Note (3) Medallion Bank CD 08/31/26 0.850% 245,000.00 232,882.30 Note (3) Connectone Bank CD 09/24/26 0.800% 235,000.00 222,714.20 Note (3) Pentagon Federal Credit Union CD 09/2926 0.900% 245,000.00 232,424.15 Note (3) First National Bank of America CD 09/30/26 0,850% 245.000.00 232,235.50 Note (3) United Fidelity Bank FBS CD 12/2926 4.600% 249.000.00 250,518.90 Note (3) Fahey Bank Cc CD 12/30/26 4.600% 249.000.00 250,608.54 Note (3) Fanners 8 Merchants Bank CD 12/30/26 4.600% 249,000.00 250,518.9D Note (3) CIBC Bank USA CD 06/30/27 4.650 % 244,000.00 246.485.96 Note (3) New Orleans Firemans Federal Credit Union CD 06/30/27 4.700% 249,000.00 251.430.24 Note (3) St Louis Bank CD 06/30/27 4,550% 249,000.00 250,601.07 Note (3) Enterprise Bank CD 07/12127 4.550% 249,000.00 250,680.75 Note (3) 1st Financial Bank USA CD 08/02/27 3.300 % 245.000.00 239,646.75 Note (3) Capital One National Association CD 08/03/27 3.550% 245.000.00 240,974.65 Note (3) Capital One Bank USA National Association CD 08/03/27 3.550 % 245.000.00 240.974.65 Note (3) Discover Bank CD 08/16/27 3.400% 245.000.00 236,551.60 Note (3) US Alliance Federal Credit Union CD 08/26/27 3.450 % 245,000.00 240,342.55 Note (3) Highland Bank CD 12/29/27 4.400% 249,000.00 255,483.96 Note (3) Liberty First Credit Union CD 01/17/28 4.400% 246.000.00 246,895.44 Note (3) Signature Federal Credit Union CD 01/31/28 4.400% 247,000.00 247.827.45 Note (3) Citizens State Bank CD 06/30/28 4.350% 249,000.00 256,131.36 Note (3) Farmers 8 Merchants Bank CD 06/30/28 4.350 % 249.000.00 253,992.45 Note (3) First Bank CD 06/30/28 4.400% 249,000.00 254,776.80 Note (3) Dort Financial Credit Union CD 07/11/28 4.600% 247,000.00 254,847.19 Note (3) Leaders Credit Union CD 10/30/28 5.100% 245.000.00 251,886.95 Note (3) San Francisco Federal Credit Union CD 1112712E 4.250% 249,000.00 248,865.54 Note (3) Wells Fargo Bank CD 02/13/29 4.100 % 247,000.00 245,527.88 Note (3) CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF February 28, 2025 (Cont.) Maturity Investment Investment Valuation Bank Name Type Data %Int Par Value Market Value Source UBS Bank USA CD 02/14/29 4.100% $ 245,000.00 $ 243.539.80 Note (3) Beal Bank USA CD 04/11/29 4.200% 244,000.00 243,341.20 Note (3) Merrick Bank South Jordan Utah CD 09/12/29 3.800 % 245.000.00 240,313.15 Note (3) Numerics Credit Union CD 11/26/29 4.150% 247.000.00 245,787.23 Note (3) USF Federal Credit Union CD 11/29/29 4.200% 247.000.00 246,315.81 Note (3) Total CD Investments 3.855% $ 13,816,000.00 $ 13,760,949.23 United States Treasury Bill US GVT Bonds 05/29/25 4.211% $ 27.342.889.76 $ 27,611,586.80 Note (3) United States Treasury Bill US GVT Bonds 01/3112B 3.500% 1,979,956.52 1,973,040.00 Note (3) United States Treasury Bill US GVT Bonds 01131J29 4.000% 2,996,610.73 2,997,540.00 Note (3) United States Treasury Bill US GVT Bonds 12/31/29 4.375 % 3,226,402.07 3,292,92B.65 Note (3) Total U.S. Treasury Securities 4.168% $ 36,645,859.08 $ 36,875,095.46 MBS US GVT Bonds Medium Tern NTS ( C) US GVT Bonds 08/27/25 0.625% $ 980,000.00 8 962,908.80 Note (3) MBS Federal Nag MTG Assn (C) US GVT Bonds 03/17/26 0.650% 728,000.00 708,445.92 Note (3) MBS Federal Home Ln BKS CONS BD (C) US GVT Bonds 09/15/26 0.900 % 735.000.00 699.663.85 Note (3) MBS Federal Home Ln BKS Tranche US GVT Bonds 10/14/26 1.125% 740.000.00 705.582.60 Note (3) Total U.S Government Bonds 0.781 % $ 3,183,000.00 $ 3,076,691.17 State of Card.-LAIF Pooled NIA 4.333% $ 34.947.493.57 $ 34,947,493.57 Note (4) So. Co. Investmt Pod Pooled N/A 3.934% 42,828,324.25 42,828,324.25 Note (5) Rohnert Park Managed Portfolio Pooled N/A 4.820 % 20,684,816.76 20,684,815.76 Note (6) Total Managed Pools 4.262% $ 98,460,633.68 $ 98,460,633.68 Subtotal City Investment Portfolios Wilfred Widening Construction Dep Ckg N/A JEPA Deposit Ckg N/A Subtotal Dedicated Portfolios Total Pooled Investments PARS Cash Contribution Trust NIA Total Pooled Investments & PARS Trust 3,743% $ 167,183,710.94 $ 167,351,487.71 3.820% $ 101,370.99 $ 101,370.99 Note(7) 3.880% 525,177.33 525.177.33 Note(8) 3.870% $ 626.548.32 $ 626,548.32 $ 167,810,269.26 $ 167,978,036.03 10.160% $ 496,575.46 $ 496,575.46 Note(9) $ 168,306,834.72 $ 168,474,611.49 Note(1) Business Checking Accounts. Note (2) Cash drawers at each City cash collection site. Note (3) Investments in Certificates of Deposits, T-Bill and Government Bonds Note (4) These am funds invested in the Local Agency Investment Fund, Stale of California. Current Market Value and Par Value are typically equal. Interest is received quartedy. Note (5) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are typically equal. Interest is received quarterly. Note (6) These funds am managed by Chandler Asset Management. Note (7) These funds are held as a deposit from Grston Tribe for Wilfred Widening pmject Note (8) These funds are held as a deposit per section 6.1.1 of the Greton Wastewater JEPA. Note (9) These are funds held US Bank Trustee for Public Agency Retirement Services (PARS). POOLED INVESTMENT SUMMARY BY TYPE January 31, 2025 Investment Type # of Investments % of Portfolio Avg. YTM Par Value Market Value Average Days Until Maturity Business Checking 2 9.63% 0.150% $ 16,166,953.84 $ 16,166,953.84 NA Petty Cash 0 0.00% 0.000% 2.605.31 2,605.31 NA CDs -Banks 56 8.23% 3.055% 13,816,000.00 13,760,949.23 740 Money Fund 1 0.01% 0.000% 8,659.13 8,659.13 NA US Treasury Bills 4 21.18% 4,211% 35.545.859.08 35,875,095.45 118 US Government Bonds 4 1.90% 0.781% 3,183,000.00 3,076,591.17 458 Managed Pools(LAIF/SCIP) 3 58.67% 4.262% 98,460,633.58 98,460,633.58 NA Dedicated Portfolios 2 0.37% 3.870% 626.548.32 626.548.32 NA Total Pooled Investments 72 100.00 % $ 167,810,259.26 $ 167,978,036.03 ' Does not Include PARS Cash Contribution Item 7.13. MINUTES OF THE SPECIAL MEETING OF THE CITY OF ROHNERT PARK CITY COUNCIL Thursday, March 6, 2025 MEETING LOCATION: CITY HALL — CONFERENCE ROOM 2A 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Giudice called the special meeting to order at 4:10 p.m., which was legally noticed on March 5, 2025. All Council Present: Gerard Giudice, Mayor Emily Sanborn, Vice Mayor Susan H. Adams, Councilmember Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Director of Human Resources Cannon, and Finance Director Howze. 2. CLOSED SESSION A. Public Comments: None B. Mayor Giudice made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 4:10 p.m. to consider: CONFERENCE WITH LABOR NEGOTIATORS - Government Code Section 54957.6: Agency designated representative — Mark Wilson of Burke, Williams & Sorensen, Labor Negotiator, Jamie Cannon, Director of Human Resources, and City Manager Marcela Piedra. Employee Organizations: Service Employees' International Union (SEIU), Rohnert Park Employees' Association (RPEA), Rohnert Park Public Safety Officers' Association (RPPSOA), Rohnert Park Public Safety Managers' Association (RPPSMA), Management Unit, Confidential Unit, Unrepresented Employees. C. Mayor Giudice reconvened the open session at 6:35 p.m. and stated there was no reportable action. 3. ADJOURNMENT Mayor Giudice adjourned the special meeting at 6:35 p.m. Sylvia Lopez Cuevas, City Clerk City of Rohnert Park Gerard Giudice, Mayor City of Rohnert Park Item 7.C. 19 LIPOAM% MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, March 11, 2025 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Giudice called the joint regular meeting to order at 5:02 p.m., which was legally noticed on March 6, 2025. Present: Gerard Giudice, Mayor Emily Sanborn, Vice Mayor Susan H. Adams, Councilmember Jackie Elward, Councilmember Not present: Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Director of Public Works Garrett, Director of Development Services Giudice, Human Resources Director Cannon, Finance Director Howze, Director of Community Services Bagley, Deputy Chief Johnson, Senior Public Works Analyst E. Tacata, Information Systems Operations Manager Cotter, and City Clerk Lopez Cuevas. 2. READING OF THE LAND ACKNOWLEDGMENT Recited by Mayor Giudice. 3. PLEDGE OF ALLEGIANCE Led by SSU Student Ryan. 4. PRESENTATIONS A. Recognition to Councilmember Samantha Rodriguez as "Woman of the Year for District 12. This recognition will be continued to the next meeting. B. Mayor's Proclamation: Proclaiming March 2025 as Women's History Month in the City of Rohnert Park. Mayor Giudice read the proclamation and presented it to Melanie Jones -Carter, Commissioner and Vice Chair, 3rd District, Sonoma County Commission on the Status of Women and Katarina Giudice-White, Commissioner, 3rd District, Sonoma County Commission on the Status of Women. City of Rohnert Park Joint Regular Meeting Minutes for City Council March 11, 2025 RPFA/CDC Successor Agency Page 2 of 5 C. Presentation from Sonoma Water (SCWA) Re: Fiscal Year 2025/2026 Proposed Water Transmission System Budget and Rates. Jake Spaulding, Sonoma Water Finance Manager, and Sonoma Water Lynne Rosselli Administrative Services Division Manager provided an overview of the next fiscal year's budget for Sonoma Water. 5. DEPARTMENT HEAD BRIEFINGS None. 6. PUBLIC COMMENTS Peter Alexander spoke about equality, women trafficking, students, freedom strike and war. 7. CONSENT CALENDAR 7.A Acceptance of Reports from Finance Department 1. City Bills/Demands for Payment dated February 11, 2025 through February 24, 2025 2. Successor Agency- Monthly Cash Report for January 2025 3. City Monthly Cash Report for January 2025 7.13 Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting February 25, 2025 TC Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed 7.1) Receive and File the Complete Streets Annual Report for 2025 in accordance with City's Complete Streets Policy Adopted by Resolution 2012-111 TE Adopt Resolution 2025-013 Approving Amendments to the Recreation Facility Fee Use Policy (Policy Number 8.01.001) to Establish a Special Revenue Fund for Fees Collected at Sunrise Park and Superseding Council Resolution 2018-108 7.17 Adopt Resolution 2025-014 Authorizing the City Manager to Enter into and Execute an Agreement Between the County of Sonoma and the City of Rohnert Park for Mobile Crisis Response Program Funding in the Amount of $921,028 for the Term of July 1, 2024 to June 30, 2025 7.G Adopt Resolution 2025-015 Authorizing and Approving the Director of Finance to Amend the Fiscal Year 2024-25 Budget within the following accounts: General Fund, General Fund Infrastructure Funding, Special Revenue Funds, Internal Service Funds, Enterprise Funds, and Successor Agency) TH By Minute Order, Approve Urban 37 Inc. Amendment No. 1 to Task Order 2024-02 for Building Staff Augmentation Services for an additional amount not -to -exceed $105,000; Amendment No. 1 to Task Order 2024-04 for Planning Staff Augmentation Services for an additional amount not to exceed $39,000 for non -cost recovery staff time and amendment to Task Order 2024-05 for an additional amount of $10,000 in cost recovery staff time 7.I By Minute Order, Approve Sonoma County Regional Libraries Request to install a Peanuts Statue in the Courtyard at 6250 Lynde Conde Way and Authorize the City Manager to Execute all documents Necessary to Effectuate the Installation City of Rohnert Park Joint Regular Meeting Minutes for City Council March 11, 2025 RPFA/CDC Successor Agency Page 3 of 5 ACTION: Moved/seconded (Adams/Elward) to approve the consent calendar. Motion carried by the following unanimous 4-0-1-0 voice vote: AYES: Elward, Sanborn, Giudice, and Adams, NOES: None, ABSENT: Rodriguez, ABSTAINS: None. 8. REGULAR ITEMS A. Consider Approval of Sonoma-Marin Area Rail Transit (SMART) Request to use Council Chambers on March 19, 2025, According to City Council Protocols Section XIII.E. City Clerk Lopez Cuevas presented this item. Recommended Action(s): Consider Sonoma-Marin Area Rail Transit (SMART) request for exclusive use of the Council Chambers, Conference Room 2A (for closed session), and use of our audio and visual equipment, including broadcasting on March 19, 2025, from noon to 5:00 p.m. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Adams/Elward) to approve Sonoma-Marin Area Rail Transit (SMART) exclusive use of the Council Chambers, Conference Room 2A (for closed session), and use of our audio and visual equipment, including broadcasting on March 19, 2025, from noon to 5:00 p.m. Motion carried by the following unanimous 4-0-1-0 voice vote: AYES: Elward, Sanborn, Giudice, and Adams, NOES: None, ABSENT: Rodriguez, ABSTAINS: None. B. Discussion and Necessary Action Regarding Letter Related Sonoma State University (SSU) Budget Cuts. City Manager Marcela presented this item. Recommended Action(s): Consider authorizing the Mayor to send a letter opposing Sonoma State University budget cuts. Public Comments: John Sprague, Jack Brown, Cole Kroeger, Cameron Nevill, Jess Stimack, Kim Stimack, Ryan Stewart, Kaithlyn Rohrer, Marcus Ziemer, Emiria Salzmann, Benjamin Ziemer, and Brian Chang spoke in support of this item ACTION: Moved/seconded (Adams/Elward) to authorize the Mayor to send a letter opposing Sonoma State University's budget cuts, with a revision highlighting the importance of athletics, including how sports events boost community spirit and support Rohnert Park's economy. Motion carried by the following unanimous 4-0-1-0 roll call vote: AYES: Elward, Sanborn, Giudice, and Adams, NOES: None, ABSENT: Rodriguez, ABSTAINS: None. City of Rohnert Park Joint Regular Meeting Minutes for City Council March 11, 2025 RPFA/CDC Successor Agency Page 4 of 5 Mayor Giudice declared a recess at 6:28 p.m. and reconvened the meeting at 6:36 p.m. C. Consider At -Large Nomination and Appointment of Mark Nelson to serve on the City's Building Appeals Board a Term expiring December 31, 2028. City Clerk Lopez Cuevas presented this item. Recommended Action(s): Appoint Mark Nelson to serve on the City's Building Appeals Board for a Term expiring December 31, 2028. Public Comments: None. ACTION: Moved/seconded (Adams/Sanborn) Appoint Mark Nelson to serve on the City's Building Appeals Board for a Term expiring December 31, 2028. Motion carried by the following unanimous 4-0-1-0 voice vote: AYES: Elward, Sanborn, Giudice, and Adams, NOES: None, ABSENT: Rodriguez, ABSTAINS: None. D. Public Hearing (Noticed: February 28, 2025): Conduct a Public Hearing and Consider Adopting the City of Rohnert Park Active Transportation Plan. Director of Public Works Garrett presented this item. Recommended Action(s): Adopt Resolution 2025- 016 Adopting the Rohnert Park Active Transportation Plan and Finding that the Project is Exempt from the California Environmental Quality Act (CEQA)Pursuant Section 21080.20 of the Public Resource. Mayor Giudice opened the Public Hearing at 6:39 p.m. PUBLIC COMMENTS: Steve Keith spoke in support of this item. Mayor Giudice closed the Public Hearing at 6:42 p.m. ACTION: Moved/seconded (Elward/Sanborn) to adopt Resolution 2025-016. Motion carried by the following unanimous 4-0-1-0 voice vote: AYES: Elward, Sanborn, Giudice, and Adams, NOES: None, ABSENT: Rodriguez, ABSTAINS: None. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Elward reported Homeless Coalition Board Meeting (2/26) and Sonoma Clean Power Authority Board of Directors Meeting (3/6) • Vice Mayor Sanborn reported there was no Water Advisory Committee (WAC) Meeting (3/3) City of Rohnert Park Joint Regular Meeting Minutes for City Council March 11, 2025 RPFA/CDC Successor Agency Page 5 of 5 Mayor Giudice reported on the Golden Gate Bridge, Highway & Transportation District Building and Operating Committee, Finance -Auditing Committee & Governmental Affairs and Public Information Committee (2/27), Golden Gate Bridge, Highway & Transportation District Board of Directors Meeting (2/28), and Sonoma County Transportation Authority/Sonoma County Regional Climate Protection Authority Board of Directors Meeting (3/10) Vice Mayor Sanborn reported on North Bay Business Journal Economic Outlook Summit 2025 (2/27) Councilmember Adams reported on the Rohnert Park Chamber of Commerce Noon Times (3/5) 10. COMMUNICATIONS Vice Mayor Sanborn invited all to attend the bake sale at Oliver's Market tomorrow. City Manager Piedra invited all to attend the "Conchas with the Cops" event at La Reyna Bakery on March 13. Councilmember Adams invited all to visit the "River Electric" business. Mayor Giudice spoke about Arbor Day, community participation, and tree planting. Mayor Giudice stated he and the City Manager presented small grant awards at High Tech High School, and at University Elementary School at La Fiesta. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA None. 12. PUBLIC COMMENT Lisa Orloff invited all to attend the Chamber Breakfast next week 13. ADJOURNMENT Mayor Giudice adjourned the meeting at 7:01 p.m. Sylvia Lopez Cuevas, City Clerk Gerard Giudice, Mayor City of Rohnert Park City of Rohnert Park Item 7.D. Mission Statement wo "We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow.00 CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 25, 2025 Department: Administration Submitted By: Sylvia Lopez Cuevas, City Clerk Prepared By: Sylvia Lopez Cuevas, City Clerk Agenda Title: Appointment of Bryan Rengel to Serve on the Bicycle Pedestrian Advisory Committee to Fill an Unexpired Term Ending December 31, 2028 RECOMMENDED ACTION: Receive a Report of Mayor Gerard Giudice's Appointment of Bryan Rengel to serve on the Bicycle Pedestrian Advisory Committee to fill an unexpired term ending December 31, 2028. BACKGROUND: In compliance with the Maddy Act (Gov't Code § 54970, et seq.) a special vacancy notice was posted on May 7, 2024, to fill a Bicycle Pedestrian Advisory Committee vacancy. To attract potential applicants, the City Clerk's office distributed the notice in both English and Spanish on the City's website, displayed it at City facilities, posted it on social media and distributed it through the Commissions, Committees, and Boards e-newsletter. ANALYSIS: According to the City Council Protocols Section XI.A.2., for City commissions, committees, and boards with five (5) members, each Councilmember shall be entitled to appoint one member. Although the City of Rohnert Park transitioned to a by -district elections system, it is not required that Councilmembers appoint members within their respective districts. Mayor Giudice reviewed the applications and appointed Bryan Rengel to serve on the Bicycle Pedestrian Advisory Committee to fill an unexpired term ending December 31, 2028. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA"). It does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Making appointments to City Committees, Commissions, and Boards supports the City's values of communication and collaboration and, practice leadership at all levels. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends that the Council accept this report, confirming the appointment of Bryan Rengel to the Bicycle Pedestrian Advisory Committee to fill an unexpired term ending December 31, 2028 2. No other options are recommended as each Councilmember is entitled to appoint one member to the Bicycle Pedestrian Advisory Committee. No vote from the Council is required for the acceptance of this report. FISCAL IMPACT/FUNDING SOURCE: None. Department Head Approval Date: NA City Manager Approval Date: 3/11/2025 Finance Director Approval Date: NA City Attorney Approval Date: NA Attachments: 1. City Council Protocols Section XI, City Commissions, Committees, and Boards 2. Applications XI. CITY COMMISSIONS, COMMITTEES, AND BOARDS A. Appointments to City Commissions, Committees, and Boards The following procedures will be used in considering appointments by the City Council to the various City commissions, committees, and boards which extend for a term in excess of six (6) months: 1. All persons interested in being considered for service on a City board, commission, or committee must have on file with the City an application (fact - City Council Protocols Page 22 of 27 Amended 612712023 by Reso. No. 2023-047 sheet) or request for reappointment indicating an interest in serving. Councilmembers may not appoint city employees to serve in City Committees, Commissions and Board. 2. For City commissions, committees, and boards with five (5) members, each Councilmember shall be entitled to appoint one member. All other commissions, committees, and boards not divisible by five (5) shall be selected by the Council as a whole on an "at -large" basis. 3. At -large nominees must receive a majority vote of the City Council membership in order to be appointed. 4. Nominations/appointments are made on a rotation basis. Rotation order is by seniority, based on 1) the date first elected to City Council to present continuous period of service and 2) the number of votes received in the event of a tie in period of service. In circumstances in which two members have the same tenure on the City Council, the number of votes received in the election determines the position in the sequence, with the Councilmember receiving the highest number of votes being first. If a Councilmember is appointed to fill a mid-term vacancy, that Councilmember will go to the bottom of the rotational list. The City Clerk shall keep a record of the appointments and the Councilmembers' rotation order. The rotation order shall stay intact for future appointments unless amended or rescinded. 5. Whenever an appointed member of a commission, committee, or board vacates a term of office, the Councilmember who nominated/appointed said person, or the Councilmember's successor in office, shall be entitled to make the appointment to complete the term of office. 6. Whenever a vacancy occurs on a City commission, committee, or board, the City Clerk shall post a notice of the vacancy notifying the public of the vacancy to be filled and the date that applications will be considered to fill the vacancy in compliance with the Maddy Act. 7. The City Council may establish committees, commissions, boards, or other taskforces with a nomination/appointment process as the Council deems appropriate. B. Policy for Service on City Commissions, Committees, and Boards 1. Attendance Members of commissions, committees, and boards are expected to attend meetings on a regular and consistent basis. Board members, commissioners, and committee members should inform the staff liaison in advance if they are unable to attend a meeting. Absence without cause from three consecutive regular meetings or more than three regular meetings within a twelve-month period shall be deemed an automatic resignation. Cause means "illness or other unavoidable circumstance of which the staff is notified prior to the meeting." Vacations and other travel are not cause. The City clerk shall notify the appointing Councilmember and issue a notice of automatic resignation and post the vacancy. City Council Protocols Page 23 of 27 Amended 612712023 by Reso. No. 2023-047 2. Removal Each member of a board, commission, or committee created and appointed by the City Council serves at the pleasure of the City Council. Any Councilmember may bring forward a proposal to remove a board, commission, or committee member. Three (3) affirmative votes of the City Council are required to remove a member of a board, commission, or committee. 3. Role Most commissions, committees, and boards established by the City Council are advisory to the City Council. The role of all such commission, committee, or board is to make recommendations to the City Council on matters affecting the City of Rohnert Park. Except as otherwise provided in state or local law, commissions and committees have no independent role separate and apart from their role as advisory to the City Council. Commissions, committees, and boards have no authority to appropriate funds or make policy except as otherwise approved by the City Council. 4. Conflict of Interest and Traininiz All members of commissions, committees, and boards shall abide by the provisions of the Political Reform Act of the State of California and provisions of the common law relating to conflicts of interest. All city council members and designated Conflict of Interest filers, including those serving on any City board or commission, shall complete any Brown Act training and Ethics (AB 1234) trainings provided by the City. City Council Protocols Page 24 of 27 Amended 612712023 by Reso. No. 2023-047 Submit Date: Feb 21, 2025 Rohnert Park, CA Boards & Commissions Application Form Profile Michael R DeSimone Fimt Name Made last Name WHIM � SWteorAo Rohnert Park CA 94928 cny state Postal Code What year did you become a Rohnert Park resident? 2024 What district do you live in? ma,y ,one Director, Strategic Vizient. Inc Partnerships and Programs Fmmoyer )obide Work Address Type of Business Healthcare Performance Improvement Specific Work Performed Client management and strategic partnerships Which Boards would you like to apply for? Bicycle and Pedestrian Advisory Committee: Submitted Is this application to seek reappointment? r Yes f• No If this application is to seek reappointment, how long have you served? Michael R DeSimone Interests & Experiences Please tell us about yourself and why you want to serve. High School Diploma? r• Yes r No Indicate Reasons for your Interest In Appointment I am interested in appointment to this advisory committee for the following reasons. 1. Promote Active Transportation: Advocate for safer biking and walking options. 2. Enhance Safety: Address safety concerns for cyclists and pedestrians. 3. Shape Policy: Influence local planning for bike and pedestrian infrastructure. 4. Support Sustainability: Help reduce carbon emissions by encouraging non -car travel. 5. Improve Public Health: Promote physical activity and reduce pollution. 6. Community Engagement: Connect with others to achieve shared goals. 7. Advocate for Equity: Ensure safe, accessible transportation for all. B. Stay Informed: Keep up with local projects and advocate for community needs. 9. Boost Economy: Improve access to local businesses and recreational areas. 10. Civic Leadership: Demonstrate commitment to community improvement. List Activities in Clubs, Associations, etc. Sonoma Pride Bowling Other Degrees, Awards, etc. MDESIMONE Resume February _2025 docx upioml a Resume Demographics The following information helps track our recruitment and diversity efforts. Ethnicity W Caucasian/Non-Hispanic Gender W, Male Sexual Orientation W Gay or Lesbian Are you over 18? r• Yes r No Acknowledgements Michael R DeSimone Please Agree with the Following Statement If appointed, 1 agree to complete an Ethics and any other tralnings as required by the City of Rohnert Park fib I Agree Please Agree with the Following Statement If appointed, I agree to comply with the Ralph M. Brown Act and Public Records Act fd I Agree Please Agree with the Following Statement If appointed, 1 agree to comply with City of Rohnert Park policies and protocols W I Agree Please Agree with the Following Statement If appointed and my position requires It, 1 agree to submit a Form 700 (Statement of Economic Interest) as requested by the City of Rohnert Park fd I Agree Michael R DeSimone Michael DeSimone Rohnert Park, CA Summary Accomplished healthcare professional with over 20 years of diverse industry experience. Dynamic and highly motivated, consistently delivering results by forming and nurturing lasting relationships and successfully managing projects from inception to fruition. Adept at building and leading cross - functional teams, exemplifying exceptional communication skills, and making sound decisions amidst challenges. Adaptable and transformative in leadership style, capable of working independently to achieve organizational goals. Experience VIZIENT, INC. JUNE 2015 - PRESENT Director, Strategic Sourcing Partnerships and Programs Senior leadership role responsible for developing and executing sourcing strategies, building and managing relationships, and driving cost savings and operational efficiencies in a large Integrated Delivery Network (IDN). Senior Sourcing Executive Responsible for overseeing the strategic sourcing function and driving procurement excellence within a large IDN. This role required a deep understanding of the healthcare industry, strong negotiation skills, and optimized supplier relationships to achieve cost savings and operational efficiencies. Senior Portfolio Executive Responsible for managing a portfolio of medical and surgical agreements and acting as a peer educator for new Portfolio Executives within the department. Ongoing development of contracting strategies to reduce spending, improve operational efficiencies, maximize delivered value, and achieve high customer and supplier satisfaction. Managed the 2nd most extensive Medical/Surgical portfolio with 48 active agreements accounting for over $113 in spend. Enterprise Client Manager Responsible for supporting an Enterprise/Strategic member organization, providing thorough leadership and in-depth technical expertise to ensure service coordination, implementation, and delivery. The primary 1 Michael DeSimone responsibilities included acting as the dedicated on -site member advocate and coordinating activities among the members, Vizient, and suppliers. The goal is to ensure responsiveness to member needs and the achievement of organizational goals. Michael DeSimone ENCOMPASS HEALTH JANUARY 2013 - JUNE 2015 Area Sales Manager Sales and marketing management role representing the agency in activities involving professional relationships with physicians, hospitals, public health agencies, nursing associations, and state and county medical societies to apprise them of the availability of the agency's services. SELECT MEDICAL MAY 2012 - DECEMBER 2012 Director, Business Development Senior leadership position responsible for developing and performing all marketing and sales activities to ensure the hospital's admission and revenue goals were achieved. Establishes plans and strategies to expand the customer base in the marketing area and contributes to developing training and educational programs for existing and potential referral sources. MEDLINE INDUSTRIES, INC. JUNE 1999 - MAY 2012 Senior Sales Specialist, Infection Management Regional leadership position in charge of sales management of infection prevention -related products and programs in a Dallas -based territory. Assimilated and delivered high technical information related to urology, oral care, infection prevention, and respiratory products. Healthcare Account Manager Sales role responsible for the sales of all product lines and clinical and financial programs in the healthcare marketplace within a national territory. Called on all areas including acute, long-term acute, skilled nursing, assisted living, home health & hospice, retail, and alternate facilities. Corporate Sales Operations Manager Responsible for managing the day-to-day operations of a market -leading home health and hospice supply management program and managing communications between internal and external customers with executive management. Delivered high-level sales presentations, on -site training, and quarterly business reviews. Key Skills • Analytics • Collaboration • Communication • Critical Thinking • CRM • Diversity, Equity, & Inclusion • Leadership • Microsoft Office • Negotiation 3 Michael DeSimone • Problem -Solving • Project Management • Six Sigma • Strategic Sourcing • Teamwork • Time Management Education DePaul University - Chicago, IL BA in Business Administration M • Sales Management • Team -Building • Training Submit Date: Jan 17, 2025 Rohnert Park, CA Boards & Commissions Application Form Profile Lawrence B Pulley Forst Name Mltldle last Name otlal "MrM111M Home "dome SW@or Apt Rohnert Park CA 94928 city state P +al wde What year did you become a Rohnert Park resident? 1973 What district do you live in? W District 4 nmaP ryYnone Alternate Phone Fmgoyer Work Address Type of Business Specific Work Performed Retired Engineering Manager qe nde Which Boards would you like to apply for? Bicycle and Pedestrian Advisory Committee: Submitted Is this application to seek reappointment? r Yes r• No If this application is to seek reappointment, how long have you served? Interests & Experiences Lawrence B Pulley Please tell us about yourself and why you want to serve. High School Diploma? r• Yes r No Indicate Reasons for your Interest In Appointment I am an active cyclist in the city and county and want to do my part in improving the safety of cycling in the area. List Activities in Clubs, Associations, etc. Member Santa Rosa Cycling Club, Sonoma County Bicycle Coalition, American Society of Civil Engineers, American Society of Mechanical Engineers Other Degrees, Awards, etc. BSME upmm a Resume Demographics The following information helps track our recruitment and diversity efforts. Ethnicity W Caucasian/Non-Hispanic Gender W Male Sexual Orientation fd Straight/Heterosexual Are you over 18? r. Yes r No Acknowledgements Please Agree with the Following Statement If appointed, 1 agree to complete an Ethics and any other trainings as required by the City of Rohnert Park W I Agree Lawrence B Pulley Please Agree with the Following Statement If appointed, 1 agree to comply with the Ralph M. Brown Act and Public Records Act fib I Agree Please Agree with the Following Statement If appointed, I agree to comply with City of Rohnert Park policies and protocols fd I Agree Please Agree with the Following Statement If appointed and my position requires It, I agree to submit a Form 700 (Statement of Economic Interest) as requested by the City of Rohnert Park fib (Agree Lawrence B Pulley Submit Date: Jan 10, 2025 Rohnert Park, CA Boards & Commissions Application Form Profile Bryan J Rengel First Name Middle tact Name mltlal L.nrzraxr Home "donna SWte or Apt Rohnert Park CA 94928 city state P +al wde What year did you become a Rohnert Park resident? 2007 What district do you live in? None Selected mary one wremate Phone OLD CAZ BEER Owner/COO EmMoyv pbrdc Work Address 5625 State Farm Dr. STE 50 Type of Business Brewery Specific Work Performed S&OP Which Boards would you like to apply for? Bicycle and Pedestrian Advisory Committee: Submitted Is this application to seek reappointment? r Yes a No If this application Is to seek reappointment, how long have you served? Bryan J Rengel Interests & Experiences Please tell us about yourself and why you want to serve. High School Diploma? Yes r No Indicate Reasons for your Interest in Appointment Avid cyclist both casually and semi professionally(formerly) and use my a -bike as a primary form of transportation around town. Rohnert Park is an ideal city to heavily incorporate walkability/bike-ability because of it's layout and connection to the SMART path. I would like to see improvement to existing paths and further connections between them. For example, connecting the Hinebaugh creek trail to the SMART path across the golf course would be a direct and dedicated path to connect E, D, and S sections to the main line. As E-Bikes become more affordable and popular, having connectivity within these paths will become essential for the safety of community members. In addition we at OLD CAZ are in the VERY early phases of planning a bike race similar to the Gran Fordo. This event would bring lots of excitement to the city as well as showcase Rohnert Park's unique bike friendly side. The plan is to make the event more of a community event with a race component. List Activities In Clubs, Associations, etc. Other Degrees, Awards, etc. uplw a "Sume Demographics The following information helps track our recruitment and diversity efforts. Ethnicity None Selected Gender None Selected Sexual Orientation None Selected Are you over 18? r• Yes r No Bryan J Rengel Acknowledgements Please Agree with the Following Statement If appointed, 1 agree to complete an Ethics and any other tralnings as required by the City of Rohnert Park P I Agree Please Agree with the Following Statement If appointed, 1 agree to comply with the Ralph M. Brown Act and Public Records Act 9 1 Agree Please Agree with the Following Statement If appointed, I agree to comply with City of Rohnert Park policies and protocols W I Agree Please Agree with the Following Statement If appointed and my position requires It, 1 agree to submit a Form 700 (Statement of Economic Interest) as requested by the City of Rohnert Park W I Agree Bryan J Rengel ITEM NO. 7.E. 19 Mission Statement �\ We Care for Our Residents by Working Together to Build a ..� Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 25, 2025 Department: Public Safety Submitted By: Aaron Johnson, Deputy Chief Prepared By: Aaron Johnson, Deputy Chief Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey -Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. There have been no changes since the last staff report. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. 1 ITEM NO. 7.E. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City's values of communication and integrity and the City's strategic priority Goal C "Ensure the effective delivery of public services." OPTIONS CONSIDERED: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. 2. No other options were considered as this action is required by law and by Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with this progress report. Department Head Approval Date: 03/17/2025 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 03/17/2025 Attachments: None. 2 1!3 Mission Statement ITEM NO. 71. "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 25, 2025 Department: Development Services Submitted By: Alicia Giudice, Development Services Director Prepared By: Jenna Garcia, Housing Manager Elliott Pickett, Associate Planner Agenda Title: Receive the Annual Report on the Status of the General Plan and Housing Element for Calendar Year 2024, and direct staff to forward the Annual Report to the State Office of Planning and Research and the Department of Housing and Community Development (This is not a project under the California Environmental Quality Act (CEQA)) RECOMMENDED ACTION: Receive the Annual Report on the Status of the General Plan and Housing Element for Calendar Year 2024, and direct staff to forward the Annual Report to the State Office of Planning and Research and the Department of Housing and Community Development. BACKGROUND: Government Code Section 65400 requires local jurisdictions to submit an Annual Progress Report on the status of policies and programs of the jurisdiction's adopted General Plan and Housing Element and on the progress made toward reaching the jurisdiction's Regional Housing Needs Allocation (RHNA) targets. This report must be provided to the jurisdiction's legislative bodies and subsequently submitted to the Governor's Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD) by April I st of each year. The intent of this requirement is to ensure that the General Plan directs all land use decisions and remains an effective guide for future development. The outcomes of the annual reports are also considered by many state grant programs. This report provides the City of Rohnert Park's progress in implementing the City's General Plan 2020 and its progress toward meeting the City's RHNA during the 2024 calendar year. ANALYSIS: All cities and counties are required to adopt a General Plan to guide future development within their jurisdiction. The City of Rohnert Park's current General Plan 2020 was adopted in 2000, and was amended a number of times since General Plan 2020 includes the following mandatory components: • Land Use • Transportation • Open Space (Parks and Recreation) • Environmental Conservation (including Air Quality) ITEM NO. 71. • Health and Safety • Noise • Housing In 2023, the City adopted a comprehensive update of the Housing Element as required by state law. A comprehensive update to the General Plan (General Plan 2040) is expected to be completed and ready for adoption in Summer or Fall 2025. General Plan Progress: In 2024, the City continued implementing policies and working toward goals in the currently adopted General Plan (General Plan 2020), while continuing work on the General Plan update (General Plan 2040). Through these policies, the City has continued operational practices and implemented new programs for safety, fiscal responsibility, sustainability, cohesive community development, and worked toward best meeting the needs of the residents and priorities of the City Council. The City's 2024 accomplishments, guided by the General Plan, include the development of new parks and infrastructure for new development, support for local businesses, the preparation of a landfill diversion plan, and flood safety improvements through interdepartmental coordination. Progress in meeting specific goals is outlined in Attachment 1. Housing Element Progress: The Housing Element is one of the mandated elements of the General Plan and must be updated on a set schedule, consistent with the eight -year cycle of the Regional Housing Needs Allocation (RHNA) process. The City is currently reporting under its 2023 Housing Element, which covers the period between 2023 and 2031. The Housing Element Annual Progress Report for Calendar Year 2024 (Attachment 2) reports units entitled, permitted and occupied from January 1, 2024 through December 31, 2024 by affordability level. Housing affordability is measured as a percentage of area median income (AMI), which is calculated and updated regularly by HCD. The base income is defined by a household of four and adjustments are made by HCD for other household sizes. The most current data for Sonoma County, which became effective on June 1, 2024, is summarized in Table 1 below. Table 1: 2024 Area Median Income (AMI) Levels Persons in Household Extremely Low (30%) Very Low (50%) Low (80%) Median (100%) Moderate (120%) 1 $ 29,050 $ 48,450 $ 77,500 $ 89,900 $ 107,850 2 $ 33,200 $ 55,350 $ 88,600 $ 102,700 $ 123,300 3 $ 37,350 $ 62,250 $ 99,650 $ 115,550 $ 138,700 4 $ 41,500 $ 69,150 $ 110,700 $ 128,400 $ 154,100 5 $ 44,850 $ 74,700 $ 119,600 $ 138,650 $ 166,450 2 ITEM NO. 71. For the Housing Element 2023-2031 cycle, Rohnert Park's total RHNA is 1,580 units, with the affordability profile presented in Table 2. Table 2: RHNA Allocations for 2023-2031 Cycle, By Income Level Income Level RHNAAIIocation Very Low (<_50%AMI) 399 units Low (<_80%AMI) 230 units Moderate (<_120%AMI) 265 units Above Moderate (Over 120%AMI) 686 units TOTAL 1,580 units The Housing Element Annual Progress Report RHNA Progress table (copied as Table 3 below) presents the total number of housing units permitted in the City from the beginning of the RHNA cycle (June 30, 2022) through December 31, 2024. This data is compared to the Regional Housing Needs Allocation (RHNA) by income level for the current cycle, providing a comprehensive overview of progress toward meeting housing needs across different income categories. Table 3: Housing Element Annual Progress Report 2024 "Table B" RHNA Progress - Permitted Units Issued by Affordability Income! -eel RHNAby Income Level Projection Period 06/30/2022- 01/30/2023 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date Total Remaining RHNA verYLow Deed Restricted 399 60 0 0 0 0 0 0 0 0 0 66 333 Non -Deed Restricted 0 2 4 0 0 0 0 0 0 0 LOW Deed Restricted 230 4 0 0 0 0 0 0 0 0 0 11 219 Non -Deed Restricted 1 2 4 0 0 0 0 0 0 0 Moderate Deed Restricted 265 4 0 0 0 0 0 0 0 0 0 5 260 Non -Deed Restricted 0 0 1 0 0 0 0 0 0 0 Above Moderate 686 70 71 145 0 0 01 0 0 0 0 286 400 Total RHNA 1580 Total Units 1 1391 75 1541 0 0 0 0 0 01 0 368 1 1212 With 286 market -rate units permitted since July 1, 2022, the City is on track to meet its goal of 686 units for the "above moderate -income" level. In the second year of its 8-year RHNA cycle, the City has issued permits for 42% of the overall units in this income category. Figure 2 below illustrates the City's RHNA allocation for above moderate -income (blue) compared to units permitted June 30, 2022 through December 31, 2024 for above moderate -income units (orange.) ITEM NO. 71. Figure 2: RHNA Above Moderate -Income Allocations Compared to Permitted Units through Dec 2024 Hou%mg t 1pnwnt ( y(k, )W { M I I Ab— hkxh rit, The City is currently not meeting its housing targets for lower -income and moderate -income categories. Although it has made some progress in the very low-income category, permitting 66 out of the 399 required units (17% of the target), it is significantly behind in meeting the RHNA targets for low-income and moderate -income housing. To date, the City has only fulfilled 5% and 2% of the overall RHNA targets for these categories, respectively. The City's current shortfall in meeting its affordable housing targets is influenced by several factors, including the timing of planned developments such as Downtown and SOMO Village. The downtown project is anticipated to deliver 100 affordable units, while SOMO Village is expected to provide over 200 affordable units during this cycle. Other developments, like Redwood Crossings (I I affordable units), Snyder Lane Commons (6 affordable units), and Willowglen Phase 4/Townhome Phase (12 affordable units), also include affordable housing. Additionally, the City can count Accessory Dwelling Units (ADUs) toward its affordable housing goals. Over the past two years, the City has averaged about 15 ADUs annually, up from around five per year in previous years. As these projects progress and more permits are issued, the number of units in these income categories is expected to rise. However, the City relies heavily on its Housing Element programs to promote and incentivize affordable housing development. An update on these programs is provided below the figure. Figure 3 below illustrates the City's RHNA allocations (blue) compared to units permitted through June 30, 2022 (orange) for each of the below -market -rate income levels. 0 ITEM NO. 71. VWV taw Figure 3: RHNA Below Market Rate Allocations Compared to Permitted Units through Dec 2024 housing I lement Cycle 2023 2031 • RHNA • Permitted Unhs law INedrrM• As previously mentioned, the City's 2023 Housing Element incorporates several programs and policies designed to support the development of housing across all income levels. The City has already initiated the implementation of many of these programs and will continue this process over the next six years. A detailed report on the status of Housing Element program implementation is included in Attachment 2. Certain aspects of program implementation require City Council action, such as considering amendments to the City's Municipal Code. Some key actions taken by the City in 2024 to support Housing Element program goals include: • Approved Snyder Lane Commons, a 32-unit townhome project which includes six affordable units. • Approved recordation of Southeast Specific Plan Phase 4 which will result in 76 units upon completion. • Hosted the first annual housing and resource fair in partnership with the Rohnert Park - Cotati Library and City of Cotati. • Streamlined the ADU permitting process, developed checklists, and updated the ADU webpages for easier use. • Extended the City's loan with The Gardens at Santa Alicia, a 20-unit affordable housing complex managed by Burbank Housing, until 2039. • Selected a developer for the Downtown project, which will include over 400 housing units, 25% of which will be affordable housing. • Secured $670,000 in Prohousing Incentive Program funds for Downtown affordable housing development. • Implemented a marketing program to reach underrepresented populations for new affordable housing projects. • Promoted the "Keep People Housed" initiative through City media channels. • Invested $3.5 million in homeless services for FY 24/25. • Received Association of Bay Area Governments (ABAG) Priority Sites Program funds to support planning in the downtown site. ITEM NO. 7.17. Among the key Housing Element programs that staff intend to bring before the City Council for action in 2025 are: • Updates to align the City's Municipal Code with recent changes in state law. • Creation of a dedicated website for housing developers featuring a map, housing site summaries, and other tools to facilitate housing development. • On March 25, 2025, the City Council will consider a resolution to submit an application with a local nonprofit housing developer to Homekey+ for converting an existing hotel into a 68-unit permanent supportive housing project. • Staff is currently evaluating potential anti -displacement strategies and plans to present recommendations to the City Council in 2025. ENVIRONMENTAL ANALYSIS: This action is not a project under CEQA Guidelines Section 15378(b)(5) because the receiving the Annual Report on the General Plan and Housing Element is an administrative activity that will not result in direct or indirect physical changes in the environment. No additional environmental analysis is necessary. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The Annual Report on the General Plan and Housing Element is required by state law. It is also consistent with City Council Goals "Community Quality of Life" and "Planning and Infrastructure." OPTIONS CONSIDERED: None. This annual review is required by state law. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact to the City. Department Head Approval Date: 03/03/2025 Finance Approval Date: N/A Human Resources Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 03/19/2025 Attachments: 1. Annual Report on the Status of the Rohnert Park General Plan (Calendar Year 2024) 2. Housing Element Annual Progress Report (Calendar Year 2024) 31 Attachment I Annual Report on the Status of the Rohnert Park General Plan Calendar Year 2024 Government Code Section 65400 mandates that the planning agencies of cities submit an annual report on the status of the General Plan and progress on the implementation to their legislative bodies, the Governor's Office of Planning and Research (OPR), and the Department of Housing and Community Development (HCD) each year. The report must address each City's progress in its General Plan implementation, including the progress in meeting its share of regional housing needs. The intent of this requirement is to ensure that the General Plan directs all land use decisions and remains an effective guide for future development. The information that follows complies with the Government Code requirements related to the provision of an annual report on the status of the Rohnert Park General Plan. Status of the Rohnert Park General Plan The Rohnert Park General Plan was adopted in July 2000 and has been amended a number of times to stay current. The General Plan includes the following mandatory components: • Land Use • Transportation/Circulation • Housing • Open Space (Parks and Recreation) • Noise • Health and Safety • Environmental Conservation (including Air Quality) During 2024, the following amendments to the General Plan were approved: • Resolution No. 2024-022: The General Plan Diagram and figures within the General Plan were updated to reflect the expansion of the Federated Indians of Graton Rancheria's Tribal Reservation • Resolution No. 2024-046: The Land Use Element of the General Plan was updated to allow for additional development within the University Specific Plan Area for the Snyder Lane Commons Townhomes. General Plan Progress in Implementation The City made progress in 2024 toward achieving General Plan Goals and Policies as listed in the subsequent tables in this report. Notably, the City has developed parks and infrastructure serving new neighborhoods, supported local businesses, prepared a landfill diversion plan, and improved interdepartmental coordination to improve safety for residents. The City has also made progress on its Housing Element goals, which are described in Attachment 2. Page 1 The following series of tables represents the progress the City has made toward implementing its general plan goals during the 2024 calendar year. As is to be expected, the City did not work on all goals in this calendar year and the list covers only activities that took place in 2024. Table 2 —Implementation of Land Use Goals and Policies in 2024 Goal or Policy Progress in 2024 Goal LU-B Provide soft urban edges and ensure that designated intensities provide gradual transition Ongoing The University District and Southeast Specific Plan provide low densities of housing and an open space to open space at city edges. buffer as they transition towards Petaluma Hill Road. The SOMO Village Final Development Plan provides its high density housing near the commercial core, with lower density housing at its edges, and provides open space on the southern and eastern sides of the property. Goal LU-F Create a new mixed -use University District north Ongoing Construction of housing in the University District of Sonoma State University that would draw Specific Plan (UDSP) continued. Staff and applicant visitors, serve as destination point for the City, team continue coordinating development of the offer a wide mix of residential employment remaining parcels. opportunities and foster close physical and visual relationship between the campus and the City. Goal LU-I Provide a range of housing variety in type and Ongoing Construction and permitting continues on a wide price, including large -lot homes and housing variety of housing types, including large -lot homes in oriented to students. the UDSP and Southeast Specific Plan (SESP, Willowglen), townhomes (SOMO Village, Redwood Crossing), and AD Us. Goal LU-K Promote a diverse range of jobs within the city. Ongoing The City's Economic Development Department continued to support and promote diverse businesses. Page 2 Table 3 —Implementation of Growth Management Goals in 2024 Goal or Policy Progress in 2024 Goal GM-B Undertake efforts to facilitate provision of housing affordable to low and very low income Ongoing The City s growth management ordinance continues to exempt affordable housing units from trigger caps. household by exemption affordable housing form any numerical "trigger cap" restrictions. Goal GM-C Ensure that growth is paced to achieve General Plan buildout over a 20-year period, representing Ongoing Housing construction rates are averaging less than one percent per year in Rohnert Park. an annual average population growth rate of one percent. Goal GM-F Ensure all new development provides necessary public facilities to support development. Ongoing The City s Development Agreements continue to support the provision of and funding for public facilities to support development. Goal GM-H Minimize impacts — physical, visual and fiscal — of growth and annexation on existing homes and Ongoing The City continued collecting maintenance annuity fund deposits from builders in the University District, businesses. special taxes for services in Willowglen, development fees specific to impacts of SOMO Village, and continues to monitor project -specific mitigation measures to minimize impacts of growth. Table 4 —Implementation of Urban Form Goals in 2024 Goal or Policy Progress in 2024 Goal CD-B Establish strong connections between adjacent neighborhoods and between Ongoing City is working with the Sonoma County Transportation Authority to develop a new Rohnert Park Active Transportation neighborhoods and activity centers to Plan (ATP) to improve local as well as regional connectivity. encourage walking and biking. The ATP will replace the current 2014 Bike and Ped Master Plan. In 2024, the City also completed a bike/ped refuge on Snyder Lane to safely connect segments of the popular Hinebaugh Creek bikeway, connecting the University District to existing neighborhoods to the west of Snyder Lane. Page 3 Goal CD-C Establish an open space network that links residential neighborhoods, parks and open Ongoing In 2024, the City continued the construction of a new trail leading to Crane Creek Regional Park, and the City worked on space areas. dedicating 75 acres of open space to the east of the city limits to Sonoma County Regional Park in order to preserve that space in perpetuity. Goal CD-D Preserve and enhance views of the eastern ridgeline. Ongoing When reviewing development proposals and specific plans for areas along the east of the city, view corridors and view impact analyses are used to protect the view of the ridgeline. In 2024, this included approvals for Snyder Lane Commons. Goal CD-F Maintain a distinct urban edge, while creating a gradual transition between Ongoing Specific Plans along City borders have gradual transitions to open space and maintain scenic corridors. The City continues urban uses and open space. to maintain an Urban Growth Boundary. Table 5 —Implementation of Street System Goals in 2024 Goal or Policy Progress in 2024 Goal TR-B Maintain high levels of mobility along all major street segments and at major Ongoing In 2024, Public Works made progress on the Active Transportation Plan update, a Southwest Blvd additional intersections. sidewalk, replaced all pedestrian buttons at traffic signals with more accessible buttons, and implemented the preventative maintenance program. Goal TR-C Build new roads and improve existing roadways, where necessary, in Ongoing In conjunction with new development, new roads have been developed in the SESP, UDSP, and SOMO Village areas, and conjunction with new development. existing roads have been expanded or improved surrounding the University District. In 2024, the City accepted surface improvements in University District and approved a final map for Phase 4 of Willowglen which will expand the roadway network. Page 4 Table 6 —Implementation of Transportation Demand Goal in 2024 Goal or Policy Progress in 2024 Goal TR-1 Establish LOS C as the minimum Ongoing Mitigation of traffic impacts is required of new developments to and TR-2 standard for all arterial and collector maintain a minimum level of service. roadway segments and intersections. Require mitigation measures, as needed, for new development that increases traffic such that LOS levels fall below the established minimum standard. Goal TR-37 Provide continuous sidewalks along all existing and future streets. Ongoing Installation of sidewalks on existing streets is required for any new development. All new street construction requires the installation of sidewalks. Work has been done to add an additional sidewalk along Southwest Blvd. There are very minimal sidewalk gaps in the City. Goal TR-43 Establish requirements for bicycle parking as part of the Zoning Ordinance Ongoing All new commercial and industrial development requires the installation of bicycle parking facilities. New project update. Ensure that secure bicycle entitlements include conditions of approval to require the parking is provided in conjunction with installation. new development. Goal TR-N Promote safe, efficient, and comfortable circulation for cyclists and pedestrians Ongoing In 2024, the City drafted an update to the City's Active Transportation Plan. The plan was adopted in early 2025. The throughout Rohnert Park. City made progress on several feasibility studies related to the active transportation network. Table 7 —Implementation of Open Space Goals in 2024 Goal or Policy Progress in 2024 Goal OS-D Maintain and enhance the Petaluma Ongoing Development along the east side of Petaluma Hill Road will be Hill Road Scenic corridor. designed to protect the view of the hills to the east from the roadway. SOMO Village, Southeast Specific Plan, and University District Specific Plan are also designed to create view corridors of the hills to the east. California Environmental Page 5 Quality Act (CEQA) documents for development projects require consideration of the visual impact of a development. Goal OS-E Maintain publicly owned open space Ongoing In 2024, the City accepted Griffin's Grove Park within areas in their natural state; provide University District, a passive, natural park featuring native oak public access in a manner that is trees. compatible with the conservation of habitat. Goal OS-G Develop additional parkland in the City Ongoing During 2024, construction began on Neighborhood Park C in to meet the standards of required park SOMO Village and Griffin 's Grove Park within University acreage for new residents. District was completed. Table 8 —Implementation of Wastewater Goals in 2024 Goal or Policy Progress in 2024 Goal PF-7 Continue participation in the planning, Ongoing The City's Public Works Director serves on the Water Advisory financing and construction of Technical Advisory Committee and Subregional Technical wastewater treatment capacity Advisory Committee. Recycled water has been extended into expansions of the Subregional new developments at the University District, Southeast Specific Wastewater Disposal System. Explore Plan, and Stadium Lands. SOMO Village will be utilizing opportunities for increasing reclaimed recycled water within the public right-of-way. All but two City water use and decreasing potable water parks currently utilize recycled water. demand. Goal PF-P Require developers to install or pay for Ongoing New developments are required to provide and pay for the new sewer lines and other sewer necessary infrastructure including upgrading existing sewer improvements needed to accommodate and wastewater systems or the installation of new systems. new development. Page 6 Table 9 —Implementation of Water Supply and Conservation Goals in 2024 Goal or Policy Progress in 2024 Goal PF-G Continue to encourage water Ongoing Recycled water has been extended into new developments at the conservation through the use of University District, Southeast Specific Plan, and Stadium reclaimed water and reduction of water Lands. SOMO Village will be utilizing recycled water within the consumption and discharge, for both public right-of-way. All but two City parks currently utilize existing and new development. recycled water. Goal PF-H Ensure that groundwater withdrawal Ongoing The City monitors and manages its groundwater use and does not exceed safe yield. groundwater levels are rising under Rohnert Park. The City participates in the Joint Powers Authority for the Santa Rosa Plain Groundwater Sustainability Agency. Public Works maintains an operational philosophy to let our groundwater wells rest during normal (mild) weather patterns that allow it. Table 10 —Implementation of Historic and Archaeological Resources Goals in 2024 Goal or Policy Progress in 2024 Goal EC -A Conserve historic and archaeological resources for the aesthetic, educational, Ongoing New development approval must conform to CEQA. Under CEQA, archaeological resources must be mitigated if found in economic and scientific contribution the development site. they make to Rohnert Park's identity and quality of life. Table 11—Implementation of Habitat and Biological Resources Goals in 2024 Goal or Policy Progress in 2024 Goal EC-C Protect special status species and supporting habitats within Rohnert Ongoing The City regularly implements protection of endangered, threatened, or rare species through CEQA review for any Park, including species that are State or project. federally listed as Endangered, Threatened, or Rare. Page 7 Goal EC-C Protect sensitive habitat areas and wetlands in the following order of Ongoing The City regularly implements these policies through the CEQA review for any project. protection preference: 1) avoidance, 2) on -site mitigation, 3) off -site mitigation. Goal EC-D Maintain existing native vegetation and encourage planting of native plants and Ongoing The Tree Preservation Ordinance requires staff approval for most tree removals located not on single-family residences. trees. Native plants are required to be included in new landscape plans for private development projects and for public improvements. In 2024, the City monitored projects and reviewed plans for consistency with these requirements And adopted a new Water Efficient Landscape Ordinance (WELO). Table 12 —Implementation of Water Quality Goals in 2024 Goal or Policy Progress in 2024 Goal EC-F Enhance the quality of surface and Ongoing The City substantially increased sampling substantially per groundwater resources and prevent water quality mandates issued by the state to over 1,500 per their contamination. year. The City continued to enforce Low Impact Development features for surface water treatment on both CIP and private development. Goal EC-G Undertake steps to minimize the Ongoing The City continues to utilize recycled water and applies depletion of groundwater resources. surcharge rates during drought years. The City adopted a new WELO into the municipal code. Goal EC -I Ensure that the City's drinking water Ongoing The City substantially increased sampling per water quality continues to meet or exceed water mandates issued by the state to over 1,500 per year. The City quality standards. continued to enforce Low Impact Development features for surface water treatment on both CIP and private development. Goal EC-J Discourage use of insecticides, Ongoing In 2021, the City Council revised the Integrated Pest herbicides, or toxic chemical Management (IPM) program to eliminate the use of Ranger Pro substances within the city and Glyphosate and the City continues to implement this program. Page 8 encourage development and use of pesticide and fertilizer management plans for landscaped areas. Table 13 —Implementation of Air Quality Goals in 2024 Goal or Policy Progress in 2024 Goal EC-K Continue to work toward improving Ongoing New projects are required to implement mitigation measures to air quality and meeting all federal and reduce air quality impacts of new development. state ambient air quality standards by reducing the generation of air pollutant from both stationary and mobile sources, where feasible. Table 14 —Implementation of Seismic and Geological Hazards Goals in 2024 Goal or Policy Progress in 2024 Goal HS-A Minimize the risk to life and property from seismic and geologic hazards in Rohnert Park. Ongoing The City enforces the Uniform Building Code and requires soils reports for new development. Table 15 —Implementation of Drainage, Erosion, Stormwater and Flooding Goals in 2024 Goal or Policy Progress in 2024 Goal HS-B Minimize the risk to life and property from Ongoing The City reviews proposals for new development in flooding. areas of flooding in accordance with Federal Emergency Management Agency (FEMA) requirements and requires drainage study and review during the development review process. The City is working on a Local Hazard Mitigation Plan (LHMP) update. Page 9 In 2024, the Public Safety and Public Works increased coordination efforts to address flood events. Goal HS-C Control erosion and sedimentation to provide Ongoing The City mandates water quality control plans for flood protection and water quality. construction sites to protect the quality of our storm drains and streams. The City has adopted and enforces a grading ordinance and requires all development be designed to the Sonoma County low -impact development standards. All construction projects of any size are required to secure coverage under the State Water Board's General Construction Permit. Table 16 —Implementation of Solid Waste Management and Recycling Goals in 2024 Goal or Policv Progress in 2024 Goal HS-D Reduce the generation of solid waste and recycle Ongoing The City adopted SB 1383 into the municipal code, those material that are used to slow the filling of created a plan for landfill diversion, and joined a local and regional landfills, in accord with the Joint Powers Agreement (JPA) with other agencies to California Integrated Waste Management Act of govern Zero Waste Sonoma for landfill diversion. 1989. Page 10 Table 17 —Implementation of Hazardous Materials Goals in 2024 Goal or Policy Progress in 2024 Goal HS-G Protect groundwater and soil from Ongoing The City coordinates with the Sonoma County Waste contamination by hazardous materials. Management Agency, the Santa Rosa Subregional System and other local agencies on hazardous waste collection events and the dissemination of information regarding hazardous material management. Signs at storm drains are maintained on an ongoing basis throughout the City. City public works, public safety and code enforcement staff respond to and abate hazardous material spills. Table 18 —Implementation of Emergency Management Goals and Policies in 2024 Goal or Policy Progress in 2024 Goal HS-H Use the Standardized Emergency Ongoing The City continued to implement its Standard Emergency Management Plan as a guide for Management Plan, utilizing the National Incident emergency management in Rohnert Park. Management System to ensure a standard emergency response and continued to monitor potential emergencies and hazards to determine the appropriate response. The City is updating its Emergency Management Plan to align with current operations. Policy HS-23 Prepare and disseminate information to help households prepare for emergency Ongoing Staff from the Fire Marshal's office presented at City Council and did two community presentations for seniors situations. with the Non-profit Emergency Prep Help. Policy HS-24 Require adequate access for emergency vehicles, including adequate street width Ongoing For all projects, including new developments, and infrastructure improvements, plans are reviewed and and vertical clearances, on new streets. approved by Public Safety personnel. Page 11 Table 19 —Implementation of Noise Goals in 2024 Goal or Policy Progress in 2024 Goal NS-A Protect public health and welfare by eliminating or minimizing excessive noise levels. Ongoing Noise is evaluated as new projects are proposed in compliance with the city noise ordinance. Goal NS-B Minimize the exposure of noise -sensitive uses — including residences, schools, churches, hospitals and other public uses — to excessive noise levels. Ongoing In 2024, the City used its approval authority to review the noise impacts of projects and impose conditions of approval to minimize noise impacts. Page 12 ATTAC H M E Jurisdiction Rohnert Park Reporting Year 2024 (Jan. 1 - Dec. 31) Planning Period 6th Cycle 01/01/2024-12/31/2024 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation Table B Regional Housing Needs Allocation Progress Permitted Units Issued by Affordability 1 2 3 4 Projection RHNA Allocation by Period - Total Units to Total Remaining Income Level Income Level 06/30/2022- 2023 2024 2025 2026 2027 2028 2029 2030 2031 Date (all years) RHNA by Income Level 01/30/2023 Deed Restricted 60 - - - - - - - - - 399 66 333 Non -Deed Restricted 2 4 Very Low Deed Restricted 4 230 11 219 Non -Deed Restricted 1 2 4 Low Deed Restricted 4 265 5 260 Non -Deed Restricted 1 Moderate Above Moderate 686 70 71 145 286 400 Total RHNA 1,580 Total Units 1391 751 1541 1 1 1 1 13681 1,212 Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1). 5 6 7 Extremely low- Total Units to Total Units Income Need 2023 2024 2025 2026 2027 2028 2029 2030 2031 Date Remaining Extremely Low -Income Units' 200 60 - 60 140 *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column. Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at apr@hcd.ca.gov. ATTACHMENT 2 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation Jurisdiction Rohnert Park Reporting Year 2024 (Jan. 1 - Dec. 31) Table D Program Implementation Status pursuant to GC Section 65583 Housing Programs Progress Report Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element. 1 2 3 4 Name of Program Objective Timeframe in H.E Status of Program Implementation (a) To ensure sufficient residential HO-1.A No Net capacity is maintained to Loss of Residential accommodate the RHNA for each Within six months Capacity to income category, staff will develop of adoption Accommodate and implement a formal, ongoing Active. Procedure developed, staff to update regularly. Identified next RHNA (project -by -project) administrative evaluation procedure steps for software integration for more streamlined tracking. Staff to revisit in 2024 and make adjustments where necessary. (b) No project approval or other action that reduces the density or development capacity of a site HO-1.A No Net shall be undertaken unless Loss of Residential sufficient remaining sites are Capacity to available or additional adequate Ongoing Accommodate sites are identified to meet the RHNA City s RHNA obligation prior to approval of the development and made available within 180 days of approval of the development, as Active. Procedure developed and being implemented on a project -by - required by Senate Bill 166. project basis. Page 1 of 30 ATTACHMENT 2 The City shall create and maintain a list of additional sites with appropriate zoning that could be Create list by added to the City's Sites Inventory December 2023, 110-1.13 if and when an analysis provided consider adding Administrative List through the Annual Progress sites from list to of Additional Sites Report indicates that sufficient inventory on an sites may not exist to annual basis accommodate the City's remaining Active. Administrative List of Additional Sites has been developed. Sites RHNA, by income level, for the will be added to inventory if/when needed as per no net loss planning period. procedure. (a) As part of the General Plan update, the City shall rezone HO-1.0 Rezone to sufficient sites in order to Within one year of meet RHNA demonstrate an adequate adoption inventory of sites to meet its Regional Housing Needs In progress. Rezoning to be completed along with adoption of General Allocation (RHNA). Plan, which is on track to be adopted in Summer or Fall 2025. (b) The City will amend the code as required to allow non -vacant sites included in one previous Housing HO-1.0 Rezone to Element inventory and vacant sites By 2023 meet RHNA included in two previous Housing In progress. Code updates are being drafted and are expected to be Elements to address by -right approval requirements in submitted to Council for consideration and adoption in 2025. Although Government Code § 65583. staff initially planned to complete this in 2024, the timeline was impacted by a key leadership staff illness. Page 2 of 30 ATTACHMENT 2 (a) Develop a written SB 35 application process, including the pre -application and the procedure that would be used if the City becomes subject to SB 35 HO-1.13 Streamline provisions. This process would Development provide a streamlined ministerial By 2024 Process approval process to qualified residential and mixed -use development projects. The written In progress. Staff is working on developing SB 35 application process procedures and checklists would and plans to make this available on the City's website in 2025. Although be developed and made available staff initially planned to complete this in 2024, the timeline was on the City's website. impacted by a key leadership staff illness. (b) Develop Objective Design and Development Standards for multi- In progress. Staff is working on developing Objective Design and HO-1.13 Streamline family and mixed -use projects. Development Standards for multi -family and mixed -use projects, and Development Replace factors 1, 2, and 3 in the By 2024 replacing factors 1, 2, and 3 in the City's Site Plan and Architectural Process City's Site Plan and Architectural Review procedures with objective Review procedures with objective findings in the 2025. Although staff findings. initially planned to complete this in 2024, the timeline was impacted by a key leadership staff illness. The City will require replacement housing units subject to the requirements of Government Code HO-1.E Section 65915(c)(3) when any new Replacement development occurs on a site in Ongoing Housing Program the Sites Inventory or on a site within the Downtown District Amenity Zone (DDAZ) if that site meets any of the conditions listed in the Housing Element. Active, being implemented on a project -by -project basis. HO-2.A Accessible (a) Post all required information and Transparent about development standards and By Jan 2024 In progress. City has this information posted on the Development Information fees to an easily accessed location Services webpage. Staff plan to continue work to make it easier for on the City's website. developers to access and navigate. Page 3 of 30 ATTACHMENT 2 (b) When making findings for Government Code Section HO-2.A Accessible 66001(d)(1) every five years, and Transparent ensure compliance with AB 602 By 2025 Information requirements for new development impact fee studies and resulting fees. Not started, will be completed by end of 2025. (c) Create and publish a summary entifies dentifies the sites on the thatid Sites Inventory and make In progress. This information is posted online in the City's certified HO-2.A Accessible the summary available online in Create summary by Housing Element and staff regularly directs interested developers to g g Y p and Transparent map format. Provide site -specific 2023; Update annually or as sites the appropriate sections. Staff are in the process of creating a Information development information and p are developed dedicated housing developer webpage with a map, housing site support whenever possible in summaries and other tools to help promote housing development. This order to reduce up -front costs for is expected to go live in 2025, after the City migrates to its new website interested housing developers. platform. (a) Conduct outreach annually for the housing fair, including contacting developers, lenders, Active. The City hosted its first annual housing and resource fair, in HO-2.B Outreach to fair housing organizations, Annual partnership with the Rohnert Park - Cotati Library and City of Cotati in Developers providers of affordable housing, Sept 2024, and plans to hold its next fair in Sept 2025. The fair included homeless service providers, tabling from fair housing organizations, providers of affordable housing, regional organizations that provide local resource organizations, homeless service providers and the ADU ADU TA. Center. During the fair, Fair Housing and Legal Aid hosted a "Know Your Rights" workshop for tenants and landlords. (b) Facilitate opportunities for HO-2.B Outreach to collaboration between market -rate Annual Active. The City hosted its first annual housing and resource fair in Developers and affordable housing developers September 2024, and invited market -rate and affordable housing through the annual housing fair. developers to participate. (c) Maintain contacts with HO-2.B Outreach to nonprofit housing and refer Review annually Developers potential developers of such and update if housing to these organizations for needed Active. The City maintains contacts with nonprofit housing assistance. I I organizations and refers developers to these organizations. Page 4 of 30 ATTACHMENT 2 (a) City staff will bring forward HO-2.0 Zoning for Municipal Code amendments to Amend code by In progress. Code updates are being drafted and are expected to be a Variety of address recent changes to State June 2024 submitted to Council for consideration and adoption in 2025. Although Housing Types law (see HE program for list of staff initially planned to complete this in 2024, the timeline was codes that require updating). impacted by a key leadership staff illness. (b) The City will review all other plans regulating land use and complete any legally permissible HO-2.0 Zoning for amendments to Specific Plans to Amend remaining a Variety of ensure compliance with State laws plans regulating Housing Types related to transitional housing, land use by 2024 In progress. Code updates are being drafted and are expected to be supportive housing, group homes, Low Barrier Navigation Centers, submitted to Council for consideration and adoption in 2025. Although and Accessory Dwelling Units. staff initially planned to complete this in 2024, the timeline was impacted by a key leadership staff illness. Incentivize and promote the development of accessory HO-2.1) Incentivize dwelling units (ADUs) and junior See description in and Promote ADU accessory dwelling units (JADUs) sub -programs and JADU by providing technical assistance below. Development and resources for their development and rental through the following actions: HO-2.1) Incentivize (a) Maintain ADU webpage with accessible information, simple Active. In the past year, the City updated its ADU permitting process to and Promote ADU application, and contact Review annually and update if streamline applications. Additionally, City staff developed clear and JADU information for questions about needed checklists for both ADUs and JADUs and other resources to assist Development p and assistance with accessory rY homeowners interested in building an ADU or JADU. The City's ADU dwelling units. webpages have also been updated to be more user friendly and streamlined. Page 5 of 30 ATTACHMENT 2 (b) Partner with and/or fund regional organizations that provide technical assistance, including site evaluations, for the development of ADUs and JADUs, and Contact at least one HO-2.1) Incentivize landlord/tenant support, such as regional and Promote ADU the Napa Sonoma ADU Center and organization by the and JADU Homes for Sonoma. Share end of 2023 to Development resources provided by these establish a organizations, including webinars partnership Active. In Fiscal Year 2024-25, the City is providing $20,000 in General and technical assistance Funds to the ADU Center (formerly the Napa -Sonoma ADU Center), programs, through the City who provides technical assistance and support to both homeowners webpage, newsletter, and social media. interested in building an ADU or JADU, and to the City. The City also shares these resources on its website. (c) Facilitate the development of HO-2.1) Incentivize JADUs by developing promotional and Promote ADU materials specific to JADUs and By December 2023 and JADU their funding and making these Development available on the City's ADU Active. Staff have made materials specific to developing a JADU webpage. available on its website, as part of the ADU process streamlining efforts. (d) In partnership with regional organizations, promote and HO-2.1) Incentivize publicize new allowances for ADUs Active. The ADU Center (formerly the Napa -Sonoma ADU Center) is and Promote ADU and JADUs to the public, including BY December 2024 currently promoted on the City's ADU webpages. The ADU Center and and JADU place -based promotion for City were working on a collaborative effort to promote the CaIHFA ADU Development locations with higher income grant program in Fall 2023, however, the program ran out of funds eligibility limits for the CaIHFA before the promotion effort got off the ground. City staff look forward ADU grant program. to additional grant funds becoming available in the future and will work with the ADU Center to promote to Rohnert Park residents. (e) Help legalize existing HO-2.1) Incentivize unpermitted units. Promote and and Promote ADU publicize program through City and JADU website and social media to By December 2024 Development encourage people with unpermitted units to bring up to In progress. Staff are working to develop and promote a program to code. legalize existing unpermitted units in the City. Page 6 of 30 ATTACHMENT 2 HO-2.D Incentivize (f) Annually report out on the and Promote ADU City's successes in the production Annually In progress. As demonstrated in its APRs for 2023 and 2024, the City has and JADU of ADUs and JADUs with the City's already permitted 31 ADUs in the first two years of the 6th RHNA cycle. Development APR. In its Housing Element, the City had projected permitting 40 ADUs over the course of the 8-year RHNA cycle - an average of 5 per year. In its first two years, the City has tripled its annual targets. (g) The City will monitor the affordability and production of ADUs every two to three years Review in 2025, HO-2.D Incentivize (three times in the planning period) 2027, and 2029, and and Promote ADU as part of the annual report. If if necessary, and JADU production and affordability does implement cost - Development not meet assumptions in the sites reducing measures inventory then, based on the within one year. results, the City will take appropriate action within 6 Not started. Although staff are monitoring ADU production on an months. annual basis, staff plan to conduct a more formal monitoring mid-2025. (a) The City will prepare a Workforce Housing Overlay (WFHO) that further provides for the City's identified housing needs. The City will determine HO-2.E Workforce locational factors for the Present by Jan 2026 Housing Overlay implementation of WFHO. Findings and recommendations will be presented to the Planning Commission and City Council. If directed, WFHO will be adopted into the Code within 6 months Not started, due in 2026. (b) The City will conduct necessary HO-2.E Workforce outreach to property owners and By Dec 2026 Housing Overlay residents in proposed overlay areas. Not started, due in 2026. Page 7 of 30 HO-3.A Mortgage Credit Certificate Program Once the CDC resumes participation in the MCC Program, the program will be implemented through private lenders so that homebuyers in Rohnert Park can continue to benefit from the federal Program. The City will invite local lenders to the annual housing fair (See Program HO-2.13) , provide information on the MCC Program, and report out on these efforts in the Annual Planning Report. ATTACHMENT 2 Outreach annually, beginning in 2024 Not started. This program is operated through the County Community Development Commission (CDC). City staff met with CDC staff who indicated that they plan to implement this program once they identify a consultant who can run it for them. Page 8 of 30 1-10-3.13 City Density Bonus Program The City will study the feasibility of providing a supplemental density bonus program that further incentivizes the provision of units to meet the City's identified housing needs. The study will include review of the provisions for which the supplemental (City) density bonus program may be used which could include, but are not limited to, the following:• A deeper level of affordability - Higher proportion of affordable units• Units available to persons exiting homelessness• Universal DesignThe City will complete a study by July 2026 to determine the appropriate additional densities and incentives to development projects, and will present their findings and recommendations to the Planning Commission and City Council by the end of 2026. If directed, the City Density Bonus will be adopted into the Code within 6 months. ATTACHMENT 2 Complete study by July 2026; Present recommendations by end of 2026. Not started, due in 2026. Page 9 of 30 HO-3.0 Essential Housing Bond Financing Program (a) In partnership with a Joint Powers Authority (JPA) and non- profit asset manager, utilize tax- exempt governmental purpose bonds to fund: (1) the acquisition of existing market -rate apartment complexes and restrict future rents to be affordable to households that earn very low to moderate incomes, and (2) the construction of new development of deed - restricted affordable housing. In order for asset managers to access these types of bonds, Cities must join a Joint Powers Authority (JPA) and authorize the JPA to issue these bonds on behalf of the City. The JPA, in partnership with the non-profit asset manager, then purchases the apartment complex, using only money from the bond financing, and sets the rents to be affordable to low- to moderate- income households. ATTACHMENT 2 Establish JPA structure or join existing JPA by July 2023 Implement construction or acquisition projects through 2031 In progress. In 2023, City staff met with a rep of the Joint Powers Authority "CA Statewide Communities Development Authority" (CSCDA), which operates the "Workforce Housing Program" through which they issue tax-exempt governmental purpose bonds to acquire existing market -rate housing and restrict the rent to lower to moderate -income households. The City confirmed that it is already an active member of CSCDA and can implement this program in Rohnert Park if and when an eligible market -rate apartment complex is put up for -sale. (b) Review production of units provided by the Essential Bonds Report progress to HO-3.0 Essential Housing Financing Program four the City Council in Housing Bond years into the planning period, 2027, and to HCD Financing Program compare with Housing Element within 30 days of requirements and targets, and City Council report. report progress to City Council. Not started, will review production in 2027. Page 10 of 30 HO-3.D Homes for the Essential Workforce In partnership with Housing Land Trust of Sonoma County, the City shall continue to set aside funds to buy down the affordability on new and existing market -rate homes for sale in Rohnert Park and make the homes affordable to low- to moderate -income families. Housing Land Trust adds the homes to their inventory, provides ongoing stewardship and compliance monitoring of the units, and ensures the ongoing affordability of the homes if/when they resell. ATTACHMENT 2 Ongoing Between 2023 and 2033, Rohnert Park has 68 units at high risk and up to 20 affordable units at lower See description in HO-3.E At -Risk risk of converting to market rents. sub -programs Units The City will work to preserve the below. units within these 2 projects as affordable by undertaking the following specific actions: Active. In September 2019, the City Council allocated $200,000 from its affordable housing funds to support the creation of moderate -income affordable housing ownership units in collaboration with the Housing Land Trust of Sonoma County. This initiative aims to "buy down" the affordability of existing market -rate homes, restricting the homes to moderate -income households and ensuring affordability in perpetuity. Additionally, the Housing Land Trust secured $300,000 in matching funds from external sources for the program. The first and only home thus far under this program was added in July 2020. However, due to market conditions in recent years, the program has been on hold. The Housing Land Trust remains prepared to resume efforts when market conditions improve. In the meantime, they continue to actively monitor for -sale homes in the community to determine whether they may meet the oroeram reauirements. (a) Maintain an inventory of units HO-3.E At -Risk at -risk of conversion to market - rate in the next 10 years. Annually Annual Units update this list during the City's APR process. Active. Citv staff maintain an inventory of units at -risk of conversion. Page 11 of 30 ATTACHMENT 2 (b) Ensure nonprofit developers and property owners of at -risk housing are aware of existing State and Federal noticing Active. Staff reached out to the property manager at Edgewood HO-3.E At -Risk requirements. Provide education Annual Apartments (whose affordability covenant is set to expire in October Units to tenants about upcoming 2026) to notify them about State and Federal noticing requirements. expiration of affordability and their rights under the law. Provide this Edgewood Apartments includes 67 affordable units. Staff will follow up information at the annual housing with property management again in 2025 to talk about their plan to fair. (See Program HO-2.13) support tenants in these units when the covenant expires, and to provide education to their tenants. (c) Proactively outreach to owners at least three years before expiration of affordability covenants to inform them of state Active. As noted above, staff are already in contact with property preservation notice law Review annually. management at Edgewood Apartments about noticing requirements HO-3.E At -Risk requirements and to ensure tenants receive the required Contact at least three years before and tenant education. The City also holds a loan with Santa Alicia Units notices at three years, twelve expiration of Apartments, a 20-unit affordable housing project owned by a non-profit months, and six months prior to affordability organization. Originally set to expire in September 2023, this loan was the scheduled expiration of rent covenants. initially extended by one year to September 2024. In August 2024, the restrictions, as described in City successfully renegotiated and extended the terms of the loan an Government Code 65863.10. additional fifteen years to 2039. Additionally, the City and property (Government Code Sections 65863.10, 65863.11, 65863.13) owner executed a new affordable housing covenant on the property with a term of 55 years. (d) Proactively outreach to at least HO-3.E At -Risk two qualified entities per year to Annual Units make diligent efforts to maintain affordability levels. Active. (e) Meet with owners of at -risk units who intend to opt out of a HO-3.E At -Risk Section 8 contract or Affordable Units Housing Agreement to examine Ongoing potential strategies to preserve or replace the units (e.g., transferring the units to a nonprofit developer). Active. This is a strategy the City has successfully utilized in the past, and hopes to do so again for Edgewood Apartments. Page 12 of 30 ATTACHMENT 2 (f) Commit to extending the terms of City loans with affordable HO-3.E At -Risk projects, thereby also extending Units the affordability period. Commit Ongoing funding, as available, from the City's housing fee funds to preserve affordable units. Active. See notes under HO-3.E(c) above. (g) Support grant applications to provide funds for preservation of affordable projects. Continue HO-3.E At -Risk coordinating with County Housing Ongoing Units Authority to connect people living in units with expiring affordability covenants with Housing Choice Vouchers. Active. See notes under HO-3.E(e) above. HO-3.F Affordable The City shall support the See description in Housing on development of affordable housing sub -programs Underutilized City on underutilized City -owned sites below. Sites by taking the following actions: (a) Outreach to property owners, businesses, and residents of adjacent parcels of City -owned Ongoing, begin HO-3.F Affordable inventory sites. Provide annual prior to RFP for Active. In 2024, the City selected a developer for the 30-acre City - Housing on status updates on stakeholders each project, Underutilized City and co -facilitate community consistent with owned downtown property. Once developed, this mixed -use property Sites meeting(s) with potential schedule in HO 3.H will include 400+ units of housing, of which 25% will be affordable. City developer of site if site is being Timeline tab staff have and will continue outreach efforts to neighbors and actively considered for housing stakeholders of this and other city -owned inventory sites in the coming project. years. Page 13 of 30 HO-3.F Affordable Housing on Underutilized City Sites (b) Explore land donation or long- term ground lease of City -owned sites included in inventory for development into affordable housing projects. Ensure consistency with the Surplus Land Act through development of a comprehensive and competitive program to solicit requests for proposals (RFPs), with an application publicly available on the City's website. ATTACHMENT 2 Ongoing, consistent with schedule of actions in HO 3.H Timeline tab Active. The City entered into long-term ground lease in 2022 for a Homekey-funded interim housing project on City -owned land, "Labath Landing." (This project pulled permits in the 6th RHNA cycle.) In 2023, the City declared its downtown site Exempt Surplus Land and set aside at least 25% of the overall housing units as affordable to lower -income households. As noted above, in 2024, the City selected a developer for the downtown property. Staff plan to explore a land donation or long- term ground lease for the affordable housing project site. Staff also plan to begin analysis work for an affordable housing project one of the additional City -owned sites in 2025. HO-3.F Affordable (c) Research and implement Housing on appropriate environmental Ongoing as sites Underutilized City mitigation measures for housing are developed Sites development of City -owned sites. Active. OnRoinR as sites are developed. HO-3.F Affordable (d) Pursue funding for appropriate Ongoing, consistent Active. The City was awarded $14.6 million in Homekey funds to build Housing on with schedule of projects on City -owned sites in the 60-unit non -congregate interim housing project on City -owned land Underutilized City invento actions in HO 3.H Sites �' Timeline tab in 2021. This project received final certificates of occupancy in 2023. In 2024, the City applied for and was awarded $670K in Prohousing Incentive Program funds to provide gap financing for the affordable housing project at the future downtown site. Page 14 of 30 HO-3.F Affordable Housing on Underutilized City Sites HO-3.F Affordable Housing on Underutilized City Sites (e) Review production of units on City -owned land four years into the planning period and compare with Housing Element projections. If actual production is below the projected level, and the City is not meeting its RHNA targets proportional to the duration of the planning period, implement an alternative action program aimed at meeting RHNA targets. This action may include implementation of the Workforce Housing Overlay Program (see Program HO-2.E.) (f) Coordinate with Cotati-Rohnert Park Unified School District to identify housing opportunities on underutilized District -owned lands for educator workforce housing and/or other residential development, including but not limited to 133 units on the CRPUSD-owned site in University District. ATTACHMENT 2 By 2028 Meet with CRPUSD staff and provide information on development options by 2026 Not started, will review production in 2028. Completed. City Development Services staff met with Cotati-Rohnert Park Unified School District (CRPUSD) leadership in 2024 to discuss their plans and offer guidance on next steps to consider to develop this site. If no progress has been made in the next few years, staff will reach out again for a status update and to offer support in 2026. Page 15 of 30 HO-3.G Prohousing Designation HO-3.H Assist in the Development of Affordable Housing In collaboration with the Napa Sonoma Collaborative and local nonprofit organizations, such as Generation Housing, the City will analyze policies and programs needed to meet the threshold for the Prohousing Designation program. The City will complete a study by July 2023 to determine which policies and programs may be required for the program and will present their findings and recommendations to the Planning Commission and City Council by the end of 2023. a) Funding: The City will work with affordable housing developers to identify, leverage, and pursue local, state, and federal funding programs to maximize the number of affordable units available to low- , very low-, and extremely low- income households, whenever possible. Additionally, the City will continue to analyze the benefit of joining a Joint Powers Agreement (JPA), to allow the issuance of bonds in Rohnert Park for the development of affordable housing and provide funding to the Homes for the Essential Workforce Program (Program HO-3.13) ATTACHMENT 2 Complete study by July 2023; Present recommendations by end of 2023 Identify, leverage, and pursue funding opportunities as they arise, beginning in 2023, and at least annually throughout the planning period Completed. The City submitted Prohousing Designation Program application in March 2023. Application was approved and designation awarded in Aueust 2023. Active. The City does this on an on -going basis. See description of some recent efforts above under HO-3.F(d). Page 16 of 30 HO-3.H Assist in the Development of Affordable Housing b) Development Opportunities: The City currently actively participates in subregional housing planning efforts through the Napa Sonoma Collaborative and will continue this participation. This includes a regional mapping project that provides relevant development information and TCAC Opportunity Index Scores for available housing sites on the City's Sites Inventory. The City will continue their participation and will provide updated site information annually to allow developers easy identification of development opportunities, including opportunities for development of affordable housing, farmworker housing, and special needs housing. ATTACHMENT 2 Beginning in 2023, updated annually during preparation of the Annual Progress Report Active. The City participates in regular meetings and efforts led by the Napa Sonoma Collaborative, and will continue to provide updated site information annually to the Collaborative to include in their regional mapping pro Page 17 of 30 HO-3.H Assist in the Development of Affordable Housing HO-3.H Assist in the Development of Affordable Housing ATTACHMENT 2 c) Small Lot Consolidation: To By October 2023, expand opportunities for the City will develop affordable housing development a list of sites where and enhance the financial viability lot consolidation is of smaller sites, the City will feasible based on encourage the consolidation of ownership, sales, small parcels to accommodate and existing uses. larger -scale and higher density Provide list to developments that are compatible interested with existing neighborhoods. The developers when City will also facilitate lot requested, and consolidation for mixed -use review annually for developments by providing accuracy. Develop appropriate assistance to incentives for lot developers to encourage consolidation by negotiations between property October 2024. owners. (d) Farmworker Housing: The City will identify housing opportunities and support housing development for farmworkers identifying development opportunities (subprogram (b)), providing priority processing and incentives to farmworker housing projects coordinating with farmworker advocacy groups (Program HO- 4.C: Culturally Appropriate Outreach and Marketing), developers of farmworker housing (Program HO-2.B: Outreach to Developers). In progress. Staff has identified sites that would benefit from small lot consolidation, and plans to finalize the list in 2025 and consider incentives for lot consolidation. By October 2024, In progress. As described below under Program HO-4.C, in 2023, staff the City will develop developed a program and process for affordable housing providers to and provide conduct outreach to historically underrepresented populations, developers including people of color and farmworkers, when affordable housing information about incentives for programs are being marketed. As described above under Program HO- farmworker housing 2.13, staff are in the process of creating a dedicated housing developer webpage with a map, housing site summaries and other tools to help promote housing development. This will also include identification of housing opportunities for developers of farmworker housing. This new webpage is expected to go live in 2025, after the City migrates to its new website platform. Page 18 of 30 HO-3.H Assist in the Development of Affordable Housing (e) Special Needs & Extremely Low -Income Housing: The City will expand on its strong track record of supporting the development of housing affordable to extremely low-income households including permanent supportive housing, transitional housing, and low - barrier navigation centers through continued pursuit of Project Homekey and other funds as they are available. Additional programs supporting the development of extremely low-income housing include: Programs HO-2.B: Outreach to Developers, HO-2.C: Zoning for a Variety of Housing Types, HO-3.F: Affordable Housing on Underutilized City Sites, HO- 4.C: Culturally Appropriate Outreach and Marketing, and HO- 4.D: Actions to Address Homelessness. ATTACHMENT 2 As included in individual programs In progress. See status described within each pro The City shall take measures to HO-4.A Anti- reduce the risk of displacement See description in Displacement throughout the City, especially in sub -programs Actions areas of increased investment and below. development, through the following actions: m referenced. Page 19 of 30 ATTACHMENT 2 HO-4.A Anti- Displacement Actions (a) Consider a Condominium Conversion ordinance to limit the loss of rental housing stock. Present information and data regarding Condominium Conversions and policy options to the Planning Commission and City Council in 2028. If directed, adopt ordinance by December 2028 Not started, due in 2028. (b) Continue to promote programs for housing stability and eviction Active. City shares housing resources and programs for housing stability prevention. Prepare a directory of and eviction prevention on the City's website and in City Hall. In Dec HO-4.A Anti- trusted community partners willing 2024, a local nonprofit launched a new countywide pilot project for Displacement to promote these programs. Utilize Prepare list by 2023 homeless prevention called "Keep People Housed". City staff worked Actions these partnerships to share resources in a culturally sensitive with the nonprofit's staff to promote this program program through its manner and incorporate place- utility bill mailer, website, social media channels, City newsletter and based outreach. billboard. Additionally, in Oct 2024, the City, in partnership with a local nonprofit, opened a new services hub in a City -owned building called "Rohnert Park People Services Center." The center is staffed 40 hours a week and provides low-income residents access resources related to homeless prevention, affordable housing, counseling, case management and referrals to other countywide programs and services. (c) When implementing Essential HO-4.A Anti- Housing Bond Financing Program, Present Displacement prioritize areas identified as susceptible to displacement, as recommendation by In progress. As it considers potential sites for this program, the City will Actions identified b the Assessment of y July 2023 prioritize sites that are susceptible to displacement. (See also status Fair Housing. described in Program HO-3.0 above.) Page 20 of 30 HO-4.A Anti - Displacement Actions (d) Study the need for and implications of enacting additional anti -displacement strategies, present findings and recommendations to the Planning Commission and City Council in 2024, and implement recommendations in 2025, which may result in an update to the City's existing rental housing ordinance. Topics to be considered may include but are not limited to anti -displacement strategies that address unfair evictions, excessive rent increases, substandard rental housing conditions, rental inspections, harassment, or other strategies that reflect conditions unique to the City. ATTACHMENT 2 Present study of additional strategies in September 2024; Implement recommendation in September 2025 The City shall take measures to 110-4.13 Fair provide and publicize information See description in regarding fair housing programs, Housing housing rights, and complaint sub -programs Information below. procedures, including the following actions: In progress. In 2024, City staff had discussions with representatives from the local Legal Aid and Fair Housing organizations about recommended anti -displacement strategies. Staff is currently analyzing options for potential anti -displacement strategies, and plans to present the recommendations to City Council in 2025. Page 21 of 30 ATTACHMENT 2 (a) Post information regarding local, State, and Federal fair housing programs in public places, including City Hall, the Review posted 1-10-4.13 Fair Community Center, and the Senior information Housing Center, and on the City s annually and update Information Affordable Housing webpage. postings and Include information about Fair website if needed Housing of Sonoma County to ensure residents with housing complaints can connect to the appropriate agencies and services. Active. (b) Invite fair housing 1-10-4.13 Fair organizations, such as Sonoma Housing Annual County Legal Aid to the annual Active. The City hosted its first annual housing and resource fair in Information housing fair (See Program 1-10-2.6) September 2024, and invited Sonoma County Legal Aid and Fair to share information and Housing Advocates of Northern California to table. The two resources. organizations also led a "Know Your Rights" workshop during the fair. (c) Continue to maintain an Review inventory HO-4.B Fair inventory of existing affordable annually and update Housing rental housing and affordable postings and Information ownership opportunities and website if needed programs Y on the City website. Active. Page 22 of 30 HO-4.0 Culturally Appropriate Outreach and Marketing Develop a program and process for affordable housing providers to conduct outreach to historically underrepresented populations, including people of color and farmworkers, when affordable housing programs are being marketed. ATTACHMENT 2 By July 2023 Active. In 2023, staff developed a culturally appropriate outreach and marketing procedure to ensure effective and inclusive promotion of new affordable housing programs. This procedure is now a standard requirement in all Affordable Housing Covenants executed by the City. Developers are required to create a marketing plan for affordable units, which must be reviewed and approved by City Housing staff. These plans must incorporate strategies for culturally appropriate outreach, including providing all marketing materials in both English and Spanish, conducting outreach to a diverse range of local groups and organizations, and sharing marketing materials with the City for promotion through official channels such as the website, facilities, and social media. This new procedure was successfully implemented with an affordable housing project that began leasing in 2023 and will be applied to all future affordable housing projects, ensuring that information about affordable housing opportunities reaches a broader, more diverse audience within the community. HO-4.D Actions to Address Homelessness Continue current City actions to address homelessness, including the following actions: See description in sub -programs below. (a) Invest funding in outreach services and housing programs, such as interim housing, rapid HO-4.D Actions to rehousing, and permanent Ongoing, at least Address supportive housing. Utilize annually, beginning Homelessness metrics -driven approach to ensure in 2023 Active. In fiscal year 2024/25, the City is investing $3.5 million in programs are performing homeless services, including outreach, interim housing, and permanent according to their agreement with supportive housing. City staff closely monitor to ensure that all the City. programs are performing according to their agreements with the Citv. Page 23 of 30 ATTACHMENT 2 HO-4.D Actions to (b) Continue facilitation of the Monthly or as Address Rohnert Park Homelessness needed, beginning Active. City staff continue to facilitate the Homelessness Roundtable as Homelessness Roundtable on a regular basis. in January 2023 needed. HO-4.D Actions to (c) Support the construction, Ongoing, at least Active. In 2023, the City issued final certificates of occupancy for its 60- Address occupancy, and operation of local annually, beginning unit Homekey-funded interim housing project, Labath Landing. The City Homelessness interim housing. in 2023 manages the ground lease and services agreement with the nonprofit who operates the facility, and works closely to monitor and ensure the success of the program. HO-4.D Actions to (d) Retain homeless services Ongoing, at least Address coordinator to manage and annually, beginning Homelessness oversee City's homeless services in 2023 program. Active. (e) Support regional cooperation efforts to address homelessness, including providing technical HO-4.D Actions to assistance and support to City Quarterly, Address representatives serving on the beginning Spring Homelessness Sonoma County Continuum of 2023 Care (CoC) Board and regularly attending and/or participating in CoC Board and subcommittee Active. The City maintains representation on the Sonoma County CoC meetings. Board and participates in subcommittee meetings. Present findings and/or make HO-4.D Actions to (f) Explore additional innovative program Active. Staff present findings and make recommendations regarding Address strategies and programs to better recommendations homeless service programs to City Council at least annually. On March Homelessness address and end homelessness. to City Council 25, 2025, the City Council will consider a resolution to approve annually, beginning submitting an application with a local nonprofit housing developer to in 2024 Homekey+ for a conversion of an existing hotel into a 68-unit permanent supportive housing project. Page 24 of 30 ATTACHMENT 2 The City shall review its Inclusionary Housing Ordinance requirements for rental residential developments with the provisions Review ordinance of Government Code 65850.01 as by December 2028; amended by AB 1505. If necessary, Recommend any H the City shall amend its necessary Inclusionary Inclusionary Housing Ordinance to amendments to Housing Ordinance promote fair housing opportunity Planning and meet housing needs. The City Commission and will consider a variety of City Council by provisions for its Inclusionary December 2028 Housing Ordinance, including allowances for alternative equivalents and units that are affordable by design. Not started, will review in 2028. The City shall continue to partner HO-5.A Housing with the Sonoma County Rehabilitation for Community Development See description in Low -and Moderate- Commission (CDC) on housing sub -programs Income rehabilitation programs for low- below. Households and moderate -income households, including the following actions: (a) Update and distribute HO-5.A Housing information about the CDC's Rehabilitation for rehabilitation programs to Ongoing at least Low -and Moderate- individuals with disabilities, annually, beginning Income seniors and the elderly, and by December 2025 Households advocacy groups that represent these special needs groups. Not started, will review later in 2025. HO-5.A Housing (b) Provide and maintain Rehabilitation for information on rehabilitation Ongoing, beginning Low -and Moderate- programs, including the CDC in 2023 Income rehabilitation program, on the Households City's website. Active, this information is on the City's website. Page 25 of 30 ATTACHMENT 2 (c) Pursue grant opportunities to create a residential rehabilitation program for lower income residents. Work with the HO-5.A Housing Community Development Review of grant Rehabilitation for Commission to apply for HOME, funding Low -and Moderate- CalHome, and CDBG funds, as well opportunities Income as promote Section 504 Home annually, beginning Households Repair Program loans and grants in 2023 to provide housing rehabilitation loans and weatherization services In progress. City staff are in regular contact with staff at the Sonoma for income -eligible households to County Community Development Commission about opportunities to improve living conditions apply to grant programs to provide housing rehabilitation loans to income -eligible households. The City will continue to provide HO-5.13 Continuing protections for mobile home parks See description in Protections for and residents within them by sub -programs Mobile Home Parks implementing its existing Chapters below. 17.23 and 9.70 of its City Code: • Its voter -approved Mobile Home HO-5.13 Continuing Ordinance (Chapter 9.70; includes Ongoing, with any Protections for rent stabilization tied to CPI, activity reporting in Mobile Home Parks vacancy decontrol, and creation of the APR a rent appeals board); and Active. • Its Mobile Home Park Conversion HO-5.13 Continuing Ordinance (Chapter 17.23), which Ongoing, with any Protections for prohibits the conversion of a activity reporting in Mobile Home Parks mobile home park to another use the APR unless certain findings are made Active. Page 26 of 30 HO-5.0 Community Revitalization The City will develop a mixed -use downtown with housing, retail and commercial space on a 30-acre City -owned parcel in the central Rohnert Park area, adjacent to the Sonoma-Marin Area Rail Transit (SMART) train station. This area, located at 6400 State Farm Dr, is known as "Station Center." Additionally, the City will continue its investment in bicycle and walking paths as well as a pedestrian/bicycle overcrossing of Highway 101, to connect the east to the west side of the city. This will increase the walkable amenities and resources in areas in the City with higher concentration of lower -income households including the Copeland Creek Corridor, Central and West Rohnert Park, as well as A and B Sections. Between 2023 and 2031, the City will undertake the following specific actions: (a) Explore options to accelerate HO-5.0 Community construction of major backbone Revitalization infrastructure to facilitate development of a walkable mixed - use downtown area. ATTACHMENT 2 See description in sub -programs below. Present findings and recommendations to Council by July 2023, and begin to implement recommendations in the 2023-2024 Capital Improvement Program In progress. Staff presented recommendations to City Council to accelerate construction of major backbone infrastructure in 2023. In 2024, the City selected a developer for the downtown site. In 2025, the City expects to enter into an agreement with the developer for the property and identify next steps and a timeline for a phased development. Page 27 of 30 ATTACHMENT 2 (b) Consistent with the Exempt Surplus Land Act resolution adopted by the City Council on March 14, 2023, implement land donation or long-term ground lease in the Station Center area for Adopt resolution in HO-5.0 Community development of housing, of which March 2023. Revitalization 25% shall be targeted as deed- Release RFP by restricted as affordable to lower- January 2025. income households, through development of a comprehensive and competitive program to solicit In progress. Surplus Land Act resolution was adopted by the City request for proposals (RFPs), with Council on March 14, 2023 and the RFQ was released on November 1, an application publicly available 2023. The developer was selected in 2024. Of the total housing units on the City's website. built at the site, at least 25% will be deed -restricted as affordable to lower -income households. (c) Pursue funding for Active. City submitted letter of interest for IIG Catalytic grant in early HO-5.0 Community infrastructure and affordable housing to support development Ongoing, starting in 2023, but wasn't selected for this grant. In 2024, the City received funds Revitalization of project, including Infill 2023 through the ABAG Priority Sites Program for planning and determining Infrastructure Grant (IIG) funding. path to compliance with the ABAG/MTC OBAG funding policies for the downtown site. The City also received funding through the HCD Prohousing Incentive Program to help promote the development of the 100+ unit affordable housing project in downtown. (d) Uphold equitable transit - oriented development (eTOD) best practices for the Station Center site, including but not limited to By January 2025, HO-5.0 Community the pursuit of local match for incorporated into Revitalization affordable housing subsidy, the Station Center removal of barriers to RFP development, and infrastructural In progress. Staff included eTOD best practices in the RFQ for this site, improvements to serve transit and which was posted on November 1, 2023. Staff will continue to consider pedestrian access. this as they pursue outside funding opportunities. Page 28 of 30 HO-5.0 Community Revitalization (e) Per the City's five-year capital improvement plan, continue to prioritize investments in infrastructure in the City's lower - resource areas, including Copeland Creek Corridor, Central and West Rohnert Park, and A and B Sections. This includes constructing and improving bicycle and walking paths, as well as pedestrian/bicycle overcrossings of Highway 101 to connect the Central and West Rohnert Park areas. These paths provide direct connections to Sonoma State University, public transit (including the SMART train) and the downtown area. Apply for funding to develop and improve bicycle and walking paths and transit access, as available including regional efforts with the Community Based Transportation Planning (CBTP) Program. ATTACHMENT 2 Revisited annually, starting in 2023 Active. The City's capital improvement plan was adopted in June 2024 along with the City's annual budget. The plan continues to prioritize investments in infrastructure in the City's lower -resource areas, including Copeland Creek Corridor, Central and West Rohnert Park, and A and B Sections. General Comments Page 29 of 30 ATTACHMENT 2 Page 30 of 30 427 Mendocino Ave, Suite 100 Santa Rosa, CA 95404 March 25, 2025 Rohnert Park City Council Council Chamber, City Hall, 130 Avram Ave, Rohnert Park Item 7.F. (707) 900-4364 info@generationhousing.org Consent Item 7.F: Receive the Annual Report on the Status of the General Plan and Housing Element for Calendar Year 2024 Dear Mayor Giudice, Vice Mayor Sanborn, Councilmembers, and Staff, We want to commend the City for its strong housing progress —especially the significant strides made in permitting above -moderate units, with 286 units already permitted, representing 42% of the 8-year goal. The City's continued investment in programs like streamlined ADU permitting, extensions of affordability covenants, and the $3.5 million allocated for homelessness services are important and appreciated steps. We also recognize the promising pipeline of affordable housing projects —including Downtown and SOMO Village —which positions the City well to make up ground on lower- and moderate -income RHNA goals. We appreciate staff's stark transparency in acknowledging that significant work remains, particularly in the low- and moderate -income targets still ahead, and look forward to supporting you in achieving those targets. We further encourage looking to our Housing Action Plan for policies specifically targeting the unique challenges Sonoma County cities face in getting these types of housing built The City is making significant progress towards addressing our housing crisis —and we're committed to helping you ensure that all Rohnert Park residents have access to safe, stable and affordable housing that meets their needs. In partnership, Stephanie Picard Bowen Deputy Director, Generation Housing 1!3 Meeting Date: Department: Submitted By: Prepared By: Agenda Title: Mission Statement ITEM NO. 7.G. "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT March 25, 2025 Public Works Vanessa Garrett, Director of Public Works Angie Smith, Purchasing Agent By Minute Order Authorize the Purchase of Five (5) Service Trucks and One (1) Electric Van for Public Works for an Amount Not to Exceed $480,000; and Authorize the City Manager to Execute Purchase Documentation RECOMMENDED ACTION: By Minute Order authorize the purchase of five (5) service trucks and one (1) electric van for Public Works not to exceed $480,000; and authorize the City Manager to execute purchase documentation BACKGROUND: In line with the Vehicle Replacement Policy adopted per Resolution 2024-089, staff has the following planned vehicle replacements requiring Council approval as budgeted for in Fiscal Year 2024/25: • Six (6) vehicles for the Department of Public Works. The Department is now requesting to purchase five (5) service trucks and one (1) electric van to replace the six (6) existing service trucks that have reached the end of their useful service life. The new service trucks will replace existing trucks identified as P029, P030, P047, P062, P023 and P013. These units as previously approved by City Council Resolution No. 2024-105, will be retired and disposed of by surplus sale once new trucks are received and put in service. ANALYSIS: Staff issued a Request for Proposals on January 17, 2025 that was due February 10, 2025. Three (3) proposals were received and were analyzed by staff, two for purchase of new vehicles and one lease to own option. It was determined that Hansel Ford of Santa Rosa, CA best met the needs of the City. They provided the lowest bid overall, including an optional proposal for two (2) service trucks currently in stock that could be delivered in a month. Staff is recommending the purchase of the six (6) new service vehicles for Public Works from Hansel Ford of Santa Rosa, CA for a total amount not to exceed $480,000. The not to exceed amount will allow for anticipated sales tax increase in April 2025 and any unanticipated charges. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA"). The adoption of the proposed resolutions is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. ITEM NO. 7.G. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The proposed action is consistent with the City Council Priority 2: Community Quality of Life, 4. Organization Well Being. Having reliable Public Works service trucks allows staff and the City to effectively deliver public services. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends purchasing six (6) new service vehicles that meet the emerging technology and growing environmental needs from the department using the vehicles. 2. Alternative: City could continue to operate vehicles beyond the recommended lifecycle and not replace. Staff does not recommend this option as vehicles selected to be retired and replaced, have met the requirements of the Vehicle/Equipment Replacement Policy and/or have mechanical failure or vehicle damage. FISCAL IMPACT/FUNDING SOURCE: Per City Council Vehicle/Equipment Replacement Policy No. 2.01.008, Resolution No. 2024-089, replacement funds will be set aside each fiscal year in the Vehicle Replacement Fund in amounts based on each vehicle's projected replacement value and expected service life. These set asides are available to fund the requested purchases. The purchase of six (6) new service vehicles, budgeted in FY 2024/25, will be funded by the City's Vehicle Replacement Fund which has $528,000 budgeted for this purchase. The requested not -to -exceed amount of $480,000 covers any unforeseen costs in equipment, taxes or delivery fees. Funds received from the disposal of retired vehicles/equipment through surplus sale, will be deposited in the Vehicle/Equipment Replacement Fund to help offset future purchases. Purchase of Six (6) Service Vehicles (Hansel Ford) $473,408.05 Contingency (For unforeseen increases) $6,591.95 TOTAL NOT TO EXCEESD COST $480,000.00 Department Head Approval Date: 3/4/2025 Finance Approval Date: 3/7/2025 City Attorney Approval Date: N/A City Manager Approval Date: 3/13/2025 Attachments: 1. RFP Bid Analysis _ 3-25-25 2 2 3 4 5 6 24/25 Budget EXHIBIT A RFP Bid Analysis - Various Service Trucks and Vans for Public Works Trucks and Van Hansel Ford Hansel Ford Downtown Ford 2024-2025 Bid Option - In Stock 2024 Budget Specifications Models United Fleet Services Non -Responsive Bid - Received late, arrived 2-11- 9n2s 2025 Ford F-250 XL Regular Cab or $63,011 paid $ 85,000.00 Equivalent with Harbor HT098 Service $ 64,838.30 $ 63,514.00 $ 64,296.00 Body1 (Replaces P029) $1,337/mo lease + tax 2025 Ford F-250 XL Regular Cab or $63,011 paid by $ 85,000.00 Equivalent with Harbor HT098 Service $ 64,838.30 $ 63,514.00 $ 64,296.00 $1,337/mo lease + tax Body 1 (Replaces P030) 2025 Ford F-350 XL Super Cab or $ 85,000.00 Equivalent with Harbor HT108 Service $ 76,444.55 $ 74,899.00 $70,498 paid Body(1) (Replaces P047) $1,440/mo lease + tax 2025 Ford F-350 XL Super Cab or $70,498 paid by $ 85,000 00 Equivalent with Harbor HT108 Service $ 76,444.55 $ 74,899.00 $1,440/mo lease + tax Body (1) ((Replaces P062 2025 F-350 XL Regular Cab or $74,996 paid by $ 98,000.00 Equivalent with Knaphede Service $ 85,681.00 $ 93,095.00 $1,686/mo lease +tax Body1 (Replaces P023) 2025 Ford e-Transit T-350 Cargo Van $ 90,000.00 or Equivalent with Tommy Gate $ 66,169.50 $ 65,353.00 $61,193 paid by Cassette Underbody Lift (1) (Replaces $1,048/mo lease + tax P013) $ 528,000.00 ETA - Delivery 5-6 months In stock - 1 month to add 6-12 months 5 months for exact order liftgate Tire Fees $ 52.50 $ 17.50 $ 52.50 Sales Tax 9.5% $ 41,269,54 $ 12,637.68 $ 41,499.61 Lease Only Purchase TOTAL $ 475,73825 $ 139,683,18 $ 478,390.11 Program Recommend - Hansel Ford Items 3-6 $ 333,724.87 Recommend - Hansel Ford Items 1-2 $ 139,683.19 Total - Hansel 2024 & 2025 Models $ 473,408.05 1!3 Mission Statement ITEM NO. 7.1-1. "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 25, 2025 Department: Finance Submitted By: Betsy Howze, Finance Director Prepared By: Angie Smith, Purchasing Agent Agenda Title: By Minute Order Authorize the City Manager to Execute First Amendment to the Consultant Services Agreement with Moonlight BPO, LLC for Print and Mail Services for the purposes of (1) extending the term of the current agreement for an additional three (3) years ending on April 30, 2029, and (2) increasing the contract amount for the remainder of the current term and the three (3) year extension for a total not -to -exceed amount of one million sixteen thousand dollars ($1,016,000) RECOMMENDED ACTION: By Minute Order, Authorize the City Manager to Execute First Amendment to the Consultant Services Agreement with Moonlight BPO, LLC for Print and Mail Services for the purposes of (1) extending the term of the current agreement for an additional three (3) years ending on April 30, 2029, and (2) increasing the contract amount for the remainder of the current term and the three (3) year extension for a total not -to -exceed amount of one million sixteen thousand dollars ($1,016,000). BACKGROUND: The Finance Department uses outside consultants to provide print and mail services for utility billing invoices, rate increase notices and business licenses. The current print and mail Consultant Services Agreement was approved by the City Council on April 14, 2020, for a term of three (3) years beginning on May 1, 2020, with an option for two, three (3) year extensions (the "Agreement"). As per Section 5 of Agreement, the City Manager approved the first three (3) year extension on April 23, 2023 for the period May 1, 2023 through April 30, 2026. The Agreement was approved for a not -to -exceed contract amount of two hundred and fifty thousand dollars ($250,000). At the time of award, utility billing invoices were mailed out bi-monthly. Since the implementation of MUNIS in 2023, utility billing is now being processed monthly. The new billing schedule has significantly increased the cost of print and mail services. The current not -to -exceed contract amount does not cover the added cost incurred for monthly print and mail services. ANALYSIS: Staff analyzed current and future anticipated costs for print and mail services for the current term expiring on April 30, 2026 and the final Agreement extension from May 1, 2026 through April 30, 2029. Staff recommends an increase in the contract amount for the remaining year in the current term of $321,000 and a contract amount of $445,000 for the final three (3) year term from May 1, 2026 through 4897-1137-8470 v1 ITEM NO. TH. April 30, 2029, which would equal a total not -to -exceed amount of one million sixteen thousand dollars ($1,016,000). This increase will cover all print and mail services provided by Moonlight BPO, LLC, for the current remaining contract term and for the final three (3) year extension, through April 30, 2029. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA"). The adoption of the proposed amendment is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The proposed action is consistent with the City Council Priority 2: Community Quality of Life. Ensuring the effective delivery of billing print and mail services to residents. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends increasing the total not -to -exceed amount for the remainder of the current term and the final three (3) year extension, and extending the Agreement for print and mail services to cover the added monthly billing of water and sewer services through April 30, 2029. 2. Alternative: Staff does not recommend this option. A new Request for Proposals could be issued, which would cause interruption in the monthly billing process and create a significant impact on staff to implement. FISCAL IMPACT/FUNDING SOURCE: Sufficient funding is included each year in the water, sewer and finance operating budgets to cover the additional contract expenses anticipated by this action (Water Acct. No. 34204710-63100, Sewer Acct. No. 343 04720-63 100 and Finance Acct. No. 10001300-63100). Department Head Approval Date: 3-7-2025 Finance Approval Date: 3-7-2025 City Attorney Approval Date: 3-10-2025 City Manager Approval Date: 3-13-2025 Attachments: 1. Exhibit A First Amendment 3-25-2025 2. Exhibit B _ Cost Analysis _ 3-25-2025B 3. Exhibit C _ Agreement Extension Letter _ 3-25-2025 4. Exhibit D _ Print & Mail Agreement 5-1-2020 — 4-30-2023 3-25-2025 4897-1137-8470 v1 2 FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH MOONLIGHT BPO, LLC FOR PRINT AND MAIL SERVICES This First Amendment to the Consultant Services Agreement between the City of Rohnert Park ("City") and Moonlight BPO, LLC ("Consultant") ("Agreement") to increase the not -to -exceed contract amount and extend the term of the Agreement ("First Amendment") is entered into as of the 25th day of March, 2025, ("Effective Date"), by and between City and Consultant. RECITALS A. City and Consultant are parties to that certain Agreement entitled "Print and Mail Services" approved by the City Council on and dated April 14, 2020, for a term of three (3) years at a not -to -exceed contract amount of two hundred and fifty thousand dollars ($250,000). At the time of the execution of the Agreement, the City was only issuing water and sewer bills on a bi-monthly basis. B. Although the City implemented monthly billing for water and sewer services on July 1, 2023, on April 26, 2023, the City Manager notified Consultant by letter that, pursuant to Section 5 of the Agreement, the City was triggering the first three (3) year extension of the Agreement term though there was no increase in the not -to -exceed contract amount to cover the additional costs of monthly utility billing throughout the extended term. C. City and Consultant now desire to enter into this First Amendment to (1) extend the term of the Agreement for the final three (3) year option period to end on April 30, 2029, and (2) increase total not -to -exceed amount of the Agreement for print and mail services through April 30, 2029, as described below. AGREEMENT NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby amend the Agreement as follows: 1. Section 4 Compensation: City agrees to increase the total not -to -exceed amount of agreement by an additional seven hundred and sixty-six thousand dollars ($766,000), thereby increasing the total not -to -exceed amount for print and mail services through April 30, 2029 to one million sixteen thousand dollars ($1,016,000). 2. Section 5 Term: The Agreement dated April 14, 2020, as extended for an additional three (3) years ending April 30, 2026, is hereby extended for the final three (3) year option period, beginning May 1, 2026 and ending on April 30, 2029. OAK #4923-4448-4390 v1 3. Agreement in Effect. Except as amended by this First Amendment and all previous Amendments, if any, all of the other terms of the Agreement shall remain in full force and effect. 4. Counterpart Signatures. This First Amendment maybe signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. Electronic signatures are acceptable and effective as if they were original. IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first written above. CITY OF ROHNERT PARK Marcela Piedra, City Manager Date: Per Minute Order approved by the Rohnert Park City Council at its meeting of March 25, 2025. ATTEST: By: City Clerk Date: MOONLIGHT BPO, LLC By: Title: Vice Presiden t Date: Mar 111 2025 OAK #4923-4448-4390 v1 2 Moonlight BPO_ First Amendment _3-25-2025 Final Audit Report 2025-03-11 Created: 2025-03-11 By: Angie Smith (asmith@rpcity.org) Status: Signed Transaction ID: CBJCHBCAABAATK-ONnkfXWtILDZ5tXIUoD1tn8mAE5QY "Moonlight BPO _ First Amendment _ 3-25-2025" History Document created by Angie Smith (asmith@rpcity.org) 2025-03-11 - 4:42:14 PM GMT Document emailed to Ellen Koch (ellen@moonlightbpo.com) for signature 2025-03-11 - 4:42:55 PM GMT Email viewed by Ellen Koch (ellen@moonlightbpo.com) 2025-03-11 - 5:00:02 PM GMT Document e-signed by Ellen Koch (ellen@moonlightbpo.com) Signature Date: 2025-03-11 - 5:00:34 PM GMT - Time Source: server Agreement completed. 2025-03-11 - 5:00:34 PM GMT Q Adobe Acrobat Sign Moonlight Print &Mail Contract Average Average Fiscal Uear Fees - FY 2024/25 Quantity Per Year Total Pieces print per postage 2024/25 piece per piece Utility Billing / Water & Sewer Monthly invoices 9700 12 116400 $ 0.16 $0.70 $ 100,104.00 Shut off notices 400 12 4800 $ 0.16 $0.70 $ 4,128.00 Monthly inserts (1/3 page) 9700 2 19400 $ 0.10 $ 1,940.00 Rate increase notices 14000 2 28000 $ 0.24 $0.70 $ 26,320.00 UB - Water & Sewer Account Breakdown - 50% each ORG OBJ 24/25 Budget Over Budget Sewer Post & Ship 34204710 63100 $ 55,000.00 $ 11,246.00 $ 66,246.00 Water Post & Ship 34304720 63100 $ 55,000.00 $ 11,246.00 $ 66,246.00 $ 110,000.00 $ 22,492.00 $ 132,492.00 Finance Business Licenses Annual invoices 5000 1 5000 $ 0.16 $0.70 $ 4,300.00 Feb late notice 1100 1 1100 $ 0.16 $0.70 $ 946.00 March late notice 500 1 500 $ 0.16 $0.70 $ 430.00 April late notice 400 1 400 $ 0.16 $0.70 $ 344.00 $ 1,120.00 $4,900.00 $ 6,020.00 Finance Business License Account Breakdown ORG OBJ 24/25 Budget Over Budget Finance Post & Ship 10001300 63100 $ 2,500.00 $ 2,400.00 $ 4,900.00 Finance Printing 10001300 63105 $ 6,100.00 $ 1,120.00 UB - Water & Sewer $ 132,492.00 Finance Business Licenses $ 6,020.00 TOTAL PRINT & MAIL CONTRACT FEES FOR FY 2024/25 $ 138,512.00 Budget Amendments Needed for FY 24/25 34204710-63100 $ 11,246.00 34304720-63100 $ 11,246.00 10001300-63100 $ 2,400.00 TOTAL $ 24,892.00 Prepared by: Angie Smith 9/12/2024 Print & Mail Services Cost Analysis EXHIBIT B Average Moonlight BPO Print & Mail Average print postage Quantity Per Year Total Pieces Fiscal year 2025 Fiscal Year 2026 Fiscal Year 2027 Fiscal Year 2028 Fiscal Year 2029 Services Per piece per piece (in 2024) Utility Billing / Water & Sewer Monthly invoices 9700 12 116400 $ 0.16 $0.70 $ 100,104.00 $ 102,476.00 $ 104,850.00 $ 107,226.00 $ 109,604.00 Shut off notices/Closing invoices 400 12 4800 $ 0.16 $0.70 $ 4,128.00 $ 4,224.00 $ 4,320.00 $ 4,416.00 $ 4,512.00 Monthly inserts (1/3 page) 9700 2 19400 $ 0.10 $ 1,940.00 $ 1,945.00 $ 1,950.00 $ 1,955.00 $ 1,960.00 Rate increase notices 14000 2 28000 $ 0.24 $0.70 $ 26,320.00 $ 26,928.00 $ 27,538.00 $ 28,150.00 $ 28,764.00 $ 332,492.00 1 $ 135,573.00 1 $ 138,658.00 $ 141,747.00 1 $ 144,840.00 UB - Water & Sewer - 50% each Account Breakdown - Budget ORG OBJ Sewer Post & Ship 34204710 63100 $ 66,246.00 $ 67,786.50 $ 69,329.00 $ 70,873.50 $ 72,420.00 Water Post & Ship 34304720 63100 $ 66,246.00 $ 67,786.50 $ 69,329.00 $ 70,873.50 $ 72,420.00 $ 132,492.00 $ 135,573.00 $ 138,658.00 $ 141,747.00 $ 144,840.00 Finance Business Licenses Annual invoices 5000 1 5000 $ 0.16 $0.70 $ 4,300.00 $ 4,400.00 $ 4,500.00 $ 4,600.00 $ 4,700.00 Feb late notice 1100 1 1100 $ 0.16 $0.70 $ 946.00 $ 968.00 $ 990.00 $ 1,012.00 $ 1,034.00 March late notice 500 1 500 $ 0.16 $0.70 $ 430.00 $ 440.00 $ 450.00 $ 460.00 $ 470.00 April late notice 400 1 400 $ 0.16 $0.70 $ 344.00 $ 352.00 $ 360.00 $ 368.00 $ 376.00 $ 1,120.00 $4,900.001 $ 6,020.00 1 $ 6,160.00 1 $ 6,300.00 1 $ 6,440.00 1 $ 6,580.00 Finance Business License Account Breakdown - Budget ORG OBJ Finance Post & Ship 10001300 63100 $ 4,900.00 $ 5,040.00 $ 5,180.00 $ 5,320.00 $ 5,460.00 Finance Printing 10001300 63105 $ 1,120.00 $ 1,120.00 $ 1,120.00 $ 1,120.00 $ 1,120.00 $ 6,020.00 $ 6,160.00 $ 6,300.00 $ 6,440.00 $ 6,580.00 UB - Water & Sewer $ 132,492.00 $ 135,573.00 $ 138,658.00 $ 141,747.00 $ 144,840.00 Finance Business Licenses $ 6,020.00 $ 6,160.00 $ 6,300.00 $ 6,440.00 $ 6,580.00 TOTAL PRINT & MAIL CONTRACT FEES through FY 2029 $ 138,512.00 $ 141,733.00 $ 144,958.00 $ 148,187.00 $ 151,420.00 Assumptions: $0.02 postage increase annually; 50 additional UB customers annually (monthly bills, monthly inserts, rate increase notices) FY Actual Projected 2020 $ 12,319.83 2021 $ 44,139.21 2022 $ 66,578.25 2023 $ 64,110.29 2024 $ 103,505.90 2025 $ 138,512.00 2026 $ 141,733.00 2027 $ 144,958.00 2028 $ 148,187.00 2029 $ 151,420.00 Totals $ 290,653.48 $ 724,810.00 Costs 2020 through 2026 $ 570,898.48 Anticipated Cost FY 2027-FY 2029 $ 444,565.00 Original NTE: $ 250,000.00 Increase to cover through 2026: $ 320,898.48 Increase to cover 2027-2029: $ 444,565.00 New NTE through FY2029: $ 1,015,463.48 NEW REQUESTED NTE $ 1,016,000.00 EXHIBITC Qp„vtllt P��t ig b_ CAIIIOR'l� April 26, 2023 Moonlight BPO, LLC City Council Ellen Koch, Vice President 2491 NE Twin Knolls Drive, Suite 102 Samantha Rodriguez Bend, OR 97701 Mayor Susan Hollingsworth Adams RE: Print and Mail Services — Agreement Extension Vice Mayor Jackie Elward Dear Ms. Koch, Gerard Giudice Emily Sanbom This letter will serve as official notification that the City of Rohnert Park and Councilmembers Moonlight BPO hereby agree to extend the term of the original Agreement for print and mails services dated April 14, 2020. Marcela Piedra City Manager As per Section 5 of said Agreement, term may be extended for successive two Don Schwartz additional, three (3) year terms upon mutual consent of both parties. Assistant City Manager City and Consultant have mutually agreed to renew the original service Michelle Marchetti Kenyon agreement and amend the term for three (3) additional years, beginning May 1, City Attorney 2023 through April 30, 2026. Sergio Rudin Assistant City Attorney Except as modified by the terms of this Agreement, all other terms and Cindy Bagley conditions of the agreement shall remain in full force and effect. Director of Community Services Sincerely, Jamie Cannon Director of Human Resources City of Rohnert Park Vanessa Garrett Director of Public Works Sylvia Lopez Cuevas Angie Smith, Purchasing Agent City Clerk Tim Mattos Public Safety Director Agreed to and signed by both parties on this 26th day of April, 2023. Mary Grace Pawson Director of Development Services City/ of ohnert Park Moonlight BPO, LLC Tacata oFinance Director 4lAarcela Pie0ra, City Manager / Date Ellen Koch, Vice President / Date Enclosures: Original Agreement 130 Avram Avenue # Rohnert Park CA # 94928 * (707) 588-2226 ♦ Fax (707) 794-9248 www.rpcity.org EXHIBIT D A GR.EEMENT FOR PRINT AND MAIL SERVICES MOONLIG HI' BPO This AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is entered into as of the 14th day of April, 2020, by and between the City of Rohnert Park ("City"), a California municipal corporation, and Moonlight BPO ("Consultant"), a corporation, with reference to the following facts, understandings and intentions. Recitals WHEREAS, City desires to obtain print and mail services; and WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to provide such services described in Section 3 of this Agreement; and WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the services described in Section 3 of this Agreement, subject to the terms and conditions of this Agreement. Aereenrnt NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1. Incorporation of Recitals The recitals and all defined terms set forth above are hereby incorporated into this Agreement as if set forth herein in full. 2. Project Coordination Authorized representatives shall represent City and Consultant in all matters pertaining to this Agreement. A. Cam. The City Manager or his/her designee shall represent City for all purposes under this Agreement, except where approval for the City is specifically required by the City Council. The Accounting Supervisor, Cheri Hawkins is hereby designated as the project manager ("Project Manager"). The Project Manager shall supervise the progress and execution of this Agreement. B. Consultant. The Consultant shall assign General Manager, Brian Yarborough to have overall responsibility for the progress and execution of this Agreement for Consultant. 3. Scope and Performance of Services A. Scope of Services. Subject to such policy direction and approvals as City may determine from time to time, Consultant shall perform the type of services generally set out in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference. Consultant shall be assigned to provide particular services pursuant to the requirements of a task order that has been issued in conformance with the City's Purchasing Policy ("Task Order") executed by Consultant and City. B. Time of Performance. The services of Consultant are to commence upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully executed agreement from City and obtaining and delivering the required insurance coverage, and satisfactory evidence thereof, to City. Consultant shall perform its services in accordance with the schedule attached to the Task Order. Any changes to these dates in either this Section 3 or the Task Order shall be approved in writing by the Project Manager. C. Standard of Quality. City relies upon the professional ability of Consultant as a material inducement to entering into this Agreement. All work performed by Consultant under this Agreement shall be performed 1) with due diligence, using its best efforts to perform and coordinate all activities in a timely manner; 2) in accordance with all applicable legal requirements; and 3) with the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all errors made in the provision of services under this Agreement. In the event that Consultant fail to make such correction in a timely manner, City may make the correction and charge the cost thereof to Consultant. 4. Compensation and Method of Payment. A. Compensation. The compensation to be paid to Consultant, shall: (1) for services provided directly under this Agreement be at the rate and schedules more particularly described in Exhibit B, attached hereto and incorporated by this reference, or (2) for services authorized by Task Orders, be at the rate and schedules specified by said Task Order. However, in no event shall the amount City pays to Consultant for services provided directly under this Agreement or any Task Order issued under this Agreement exceed $250,000; nor shall the amount City pays to Consultant for work done by Task Order exceed the total compensation specified by the Task Order. City's obligation to pay compensation to Consultant as provided herein is contingent upon Consultant's compliance with the terms and conditions of this Agreement and any amendments thereto. Payment by City under this Agreement shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the City at the time of payment. City shall pay Consultant as compensation in full for such services and expenses for the different elements of the scope of work as follows: B. Timing of Payment. (1) Consultant shall submit itemized monthly statements for work performed. All statements shall include adequate documentation demonstrating work performed during the billing period and shall conform to Federal Funding invoicing requirements, if applicable. Except as otherwise provided herein, City shall make payment, in full, within thirty (30) days after approval of the invoice by City. (2) Payments due and payable to Consultant for current services must be within the current budget and within an available, unexhausted and unencumbered appropriation of the City. In the event the City has not appropriated sufficient funds for payment of Consultant services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year•, payment for additional work is conditional upon future City appropriation. C. Changes in Compensation. Consultant will not undertake any work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without prior written amendment to this Agreement. City shall have the right to amend the Scope of Work within the Agreement by written notification to the Consultant. In such event, the compensation and time of performance shall be subject to renegotiation upon written demand of either party to the Agreement. Consultant shall not commence any work exceeding the Scope of Work without prior written authorization from the City. Failure of the Consultant to secure City's written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the contract price or time due, whether by way of compensation, restitution, quantum meruit, etc. for work done without the appropriate City authorization. D. Taxes. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant. E. No Overtime or Premium Pay. Consultant shall receive no premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non-standard business hours, such as in the evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it be in the form of sick leave, administrative leave, or for any other form of absence. F. Litigation Support. Consultant agrees to testify at City's request if litigation is brought against City in connection with Consultant's work product. Unless the action is brought by Consultant or is based upon Consultant's negligence, City will compensate Consultant for the preparation and the testimony at Consultant's standard hourly rates, if requested by City and not part of the litigation brought by City against Consultant. 5. Term. The term of this Agreement shall commence on May 1, 2020 and shall continue in full force until April 30, 2023, unless earlier terminated in accordance with this Agreement. Notwithstanding the foregoing, this Agreement may be extended for successive two additional, three (3) year terms upon written approval by the City Manager or his/her designee and Consultant. Work authorized by a separate Task Order as contemplated by this Agreement shall be performed in accordance with the schedule set forth in the Task Order. 6. Inspection. Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to the Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed. 7. Ownership of Documents. Title, including the copyright and all intellectual property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings, descriptions, designs, data, photographs, reports and any other final work products compiled, prepared or obtained by the Consultant under the Agreement shall be vested in City, none of which shall be used in any manner whatsoever, by any person, firm, corporation, or agency without the expressed written consent of the City. Consultant shall assume no responsibility for the unintended use by others of such final work products which are not related to the scope of the services described under this Agreement. Basic survey notes and sketches, charts, computations, and other data prepared or obtained under the Agreement shall be made available, upon request, to City without restriction or limitations on their use. Consultant may retain copies of the above - described information but agrees not to disclose or discuss any information gathered, discussed or generated in any way through this Agreement without the written permission of City during the term of this Agreement, unless required by law. 8. Employment of Other Consultants Specialists or Experts. Consultant will not employ or otherwise incur an obligation to pay other consultants, specialists or experts for services in connection with this Agreement without the prior written approval of the City. 9. Conflict of Interest. Consultant covenants and represents that neither it, nor any officer or principal of its firm, has, or shall acquire any investment, income, business entity, interest in real property, or other interest, directly or indirectly, which would conflict in any manner with the interests of City, hinder Consultant's performance of services under this Agreement, or be affected in any manner or degree by performance of Consultant's services hereunder. Consultant further covenants that in the performance of the Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of the City in the performance of the Agreement. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant does not meet the definition of "consultant" in 2 Cal. Code Regs. § 18700.3 and shall not perform any of the functions listed in that regulation. 10. Liability of Members and Employees of City. No member of the City and no other officer, elected official, employee or agent of the City shall be personally liable to Consultant or otherwise in the event of any default or breach of the City, or for any amount which may become due to Consultant or any successor in interest, or for any obligations directly or indirectly incurred under the terms of this Agreement. The City has no liability or responsibility for any accident, loss, or damage to any work performed under this Agreement whether prior to its completion or acceptance or otherwise. 11. Indemnity. A. Indemnification. To the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless City and any and all of its officers, officials, employees, agents and volunteers ("Indemnified Parties") from and against any and all liability (including liability for claims, demands, damages, obligations, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees) of any nature ("Liability"), whether actual, alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties. The only exception to Consultant's responsibility to indemnify, protect, defend, and hold harmless the Indemnified Parties from Liability is due to the sole negligence or willful misconduct of City or its elective or appointive boards, officers, agents and employees. B. Scope of Obligation. Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this Section 11 shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Consultant under worker's compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Consultant and shall continue to bind the parties after termination/completion of this agreement. This indemnification shall be regardless of and not in any way limited by the insurance requirements of this contract. This indemnification is for the full period of time allowed by law and shall survive the termination of this agreement. Consultant waives any and all rights to express or implied indemnity against the Indemnified Parties concerning any Liability of the Consultant arising out of or in connection with the Agreement or Consultant's failure to comply with any of the terms of this Agreement. Consultant's duty to indemnify, protect, defend and hold harmless as set forth in this Section 11 shall not be excused because of the Consultant's inability to evaluate Liability, or because the Consultant evaluates Liability and determines that the Consultant is not or may not be liable. The Consultant must respond within thirty (30) calendar days to any tender by the City, unless the time for responding has been extended by an authorized representative of the City in writing. If the Consultant fails to timely accept such tender, in addition to any other remedies authorized by law, as much of the money due or that may become due to the Consultant under this Agreement as shall reasonably be considered necessary by the City may be retained by the City until disposition has been made of the matter subject to tender, or until the Consultant accepts the tender, whichever occurs first. Consultant agrees to fully reimburse all costs, including but not limited to attorney's fees and costs and fees of litigation incurred by the City in responding to matters prior to Consultant's acceptance of the tender. 12. Independent Contractor. It is expressly agreed that Consultant, in the performance of the work and services agreed to be performed by Consultant, shall act as and be an independent contractor and not an agent or employee of City and shall have responsibility for and control over the details and means of providing its services under this Agreement. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the services under this Agreement. As an independent contractor, Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights. Consultant, its officers, employees and agents shall not have any power to bind or commit the City to any decision. 13. Compliance with Laws. A. General. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance and approvals which are legally required for Consultant to practice its profession. City is not responsible or liable for Consultant's failure to comply with any or all of the requirements contained in this paragraph or in this Agreement. B. Workers' Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement. C. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program. D. Business Licenses. Except as otherwise allowed by City in its sole discretion, Consultant and all subconsultants shall have acquired, at Consultant's expense, a business license from the City in accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City's issuance of an authorization to proceed with the Services. Such license(s) shall be kept valid 'throughout the term of this Agreement. City may withhold compensation from Consultant until such time as Consultant complies with this section. E. Waiver of Subrogation. Consultant and Consultant's insurance company agree to waive all rights of subrogation against City, its officers, elected officials, employees, agents and volunteers for losses paid under Consultant's workers' compensation insurance policy which arise from the work performed by Consultant for City. 14. Confidential Information. All data, documents, discussions or other information developed or received by or for Consultant in performance of this Agreement are confidential and not to be disclosed to any person except as authorized by City, or as required by law. 15. Assignment; Subcontractors; Employees A. Assignment. Consultant shall not assign, delegate, transfer, or convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in or to the same or any part thereof without the City's prior written consent, which shall be in the City's sole discretion. Any assignment without such approval shall be void and, at the City's option, shall immediately cause this Agreement to terminate. B. Subcontractors; Employ. Consultant shall be responsible for employing or engaging all persons necessary to perform the services of Consultant hereunder. No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors are deemed to be employees of the Consultant, and Consultant agrees to be responsible for their performance. Consultant shall give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and shall keep the work under its control. If any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, it shall be discharged immediately from the work under this Agreement on demand of the Project Manager. 16. Insurance. Without limiting Consultant's indemnification provided herein, Consultant shall, at its own expense, procure and maintain insurance that complies with the requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated by reference. Consultant shall upon thirty (30) days' notice comply with any changes in the amounts and terms of insurance as may be required from time -to -time by City's risk manager. 17. Termination of Agreement; Default. A. This Agreement and all obligations hereunder may be terminated at any time, with or without cause, by the City upon five (5) days' written notice to Consultant. B. If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violates any of the terms of this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of the breach of the Agreement by consultant. C. In the event this Agreement is terminated by City without cause, Consultant shall be entitled to any compensation owing to it hereunder up to the time of such termination, it being understood that any payments are full compensation for services rendered prior to the time of payment. D. Upon termination of this Agreement with or without cause, Consultant shall turn over to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by Consultant or its subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this Agreement. Such materials shall become the permanent property of the City. Consultant, however, shall not be liable for the City's use of incomplete materials nor for the City's use of complete documents if used for other than the project contemplated by this Agreement. 18. Suspension. The City shall have the authority to suspend this Agreement and the services contemplated herein, wholly or in part, for such period as it deems necessary due to unfavorable conditions or to the failure on the part of the Consultant to perform any provision of this Agreement. Consultant will be paid for satisfactory services performed prior to the date of suspension. During the period of suspension, Consultant shall not receive any payment for services or expenses incurred by Consultant by reason of such suspension. 19. Merper, Amendment. This Agreement constitutes the complete and exclusive statement of the agreement between City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. This document may be amended only by written instrument, signed by both the City and Consultant. All provisions of this Agreement are expressly made conditions. 20. Interpretation. This Agreement shall be interpreted as though it was a product of a joint drafting effort and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted. 21. Litigation Costs. If either party becomes involved in litigation arising out of this Agreement or the performance thereof, the court in such litigation shall award reasonable costs and expenses, including attorneys' fees, to the prevailing parry. In awarding attorneys' fees, the court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith. 22. Time of the Essence. Time is of the essence of this Agreement. Upon receipt of a written notice from City to proceed with work required by a Task Order, Consultant shall immediately commence work to perform the services required by that Task Order according to the time requirements set in the Task Order. 23. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 72 hours from the time of mailing if mailed as provided in this section. If to City: Darrin Jenkins City Manager City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 dienkins(akPcitv.or� 707-588-2223 If to Consultant: Brian Yarbrough, General Manager Moonlight BPO 2491 NE Twin Knolls Drive, Suite 102 Bend, OR 97701 brian a@moonlightbpo.com 541-3 82-8402 24. Consultant's Books and Records. A. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City and all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. B. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement. C. The City may, by written request by any of the above -named officers, require that custody of the records be given to the City and that the records and documents be maintained in the City Manager's office. 25. Agreement Binding. The terms, covenants, and conditions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 26. Equal Employment Opportunity. Consultant is an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, religion, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 27. Non -Exclusive Agreement. This is a non-exclusive agreement. City reserves the right to provide, and to retain other consultants to provide, services that are the same or similar to the services described in this Agreement. 28. City Not Obligated to Third Parties. The City shall not be obligated or liable for payment hereunder to any party other than Consultant. 29. Remedies/Waiver. No failure on the part of either party to exercise any term, covenant, condition, right or remedy hereunder shall operate as a waiver of any other term, covenant, condition, right or remedy that such party may have hereunder. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative. As a condition precedent to commencing legal action involving a claim or dispute against the City arising from this Agreement, the Consultant must present a written claim to City in accordance with the Rohnert Park Municipal Code 30. Severability. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had not been contained herein. 31. Exhibits. The following exhibits are attached to this Agreement and incorporated herein by this reference: A. Exhibit A: Scope of Services B. Exhibit B: Schedule of Fees - Compensation C. Exhibit C: Insurance Requirements 32. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 33. News Releases/Interviews. All Consultant and subconsultant news releases, media interviews, testimony at hearings and public comment shall be prohibited unless expressly authorized by City. 34. Applicable Law; Venue. This Agreement shall be construed and interpreted according to California law. In the event that suit shall be brought by either party hereunder, the parties agree that a trial of such action shall be held exclusively in a state court in the County of Sonoma, California. 35. Authori . Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms. 36. Statement of Economic Interest. If City subsequently determines that Consultant comes within the definition of Consultant under the Political Reform Act (Government Code §87100), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a "Statement of Economic Interest" with the Clerk of the City of Rohnert Park disclosing Consultant and/or such other person's financial interests. IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first above written. CITY OF ROHNERT PARK /tiGCthc,L y��u�J By: dn- Y;w AAZ-k ( — Darrin Jenkins, City Manager Date: ' -I xei /TAU Per Minute Order Approved by the Rohnert Park City Council at its meeting on April 14, 2020. APPROVED AS TO FORM: By: .ice O'blet 6i4-w-Cl City Attorney ATTEST: By: City Cl j-:9-0j- MOONLIGHT BPO By: — Title: �7 t+� era l M w h e► g c �' Date: Av I I (?., 7- Z-y IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first above written. CITY OF ROHNERT PARK MOONLIGHT BPO By: - - — - By: Darrin Jenkins, City Manager Title: Date: Date: AP,-� I io-, Per Minute Order Approved by the Rohnert Park City Council at its meeting on April 14, 2020. APPROVED AS TO FORM: By: - City Attorney ATTEST: By: - City Clerk Andrews, Marie From: Jenkins, Darrin Sent: Wednesday, April 29, 2020 11:28 AM To: Andrews, Marie Subject: FW: Moonlight BPO Agreement Attachments: Moonlight BPO Agreement.pdf Approved. Please sign this for me. Thanks. From: Andrews, Marie Sent: Wednesday, April 29, 2020 11:12 AM To: Jenkins, Darrin <dajenkins@rpcity.org> Cc: CityClerk <cityclerk2@rpcity.org> Subject: Moonlight BPO Agreement Darrin, Attached is the Moonlight BPO Agreement for your review and approval. Thanks. Marie Andrews I Administrative Assistant City Manager's Office City of Rohnert Park 1 130 Avram Avenue Rohnert Park, CA 94928 City Clerk's Office: 707-588-2227 1 Direct Line: 707-588-2223 Fax: 707-792-1876 1 Website: www.rpcity.orp, 1 April 9, 2020 To whom it may concern: °a"`' Pursuant to Section 3.5.2 of the Purchasing Policy adopted by Resolution on No. 2016-051 on May 24, 2016 and pursuant to Section 2.1.1. of the Emergency City Council Purchasing Policy, I hereby delegate the physical signing of a contract to Marie Joseph T. Callinan Andrews, Administrative Assistant of the City Manager and City Council. Mayor Jake Mackenzie For clarification purposes, the Contract signature authority shall be aligned with Vice Mayor that for purchasing limits, as designated in the Rohnert Park Municipal Code, Section 3.04, and as per contract. Contracts regarding title/transfer of real Gina Belforte property are excluded from this authorization and pursuant to the purchasing Susan Hollingsworth Adams policy, they must be signed by the Mayor or designee. Pam Stafford Councilmembers Following written confirmation via electronic mail of my review and approval, Mrs. Andrews, as my designee, may execute any contract for which Darrin Jenkins City Manager authorization has been granted to me pursuant to Ordinance, Resolution, or other action of the City Council, providing sufficient unencumbered funds exist. Don Schwartz Assistant City Manager My written approval to execute the contract shall be affixed to the contract and it shall be kept for the life of the contract in accordance with the City's retention Michelle Marchetta Kenyon schedule. City Attomey Sergio A. Rudin Sincerely, Assistant City Attorney JoAnne M. Buergler ' City Clerk Tim Mattos Darrin'.Jenkins, Director of Public Safety City Manager John McArthur Director of Public Works and cc: Michelle Marchetta Kenyon, City Attorney Community Services Sergio Rudin, Assistant City Attorney Mary Grace Pawson Director of Development Services Victoria Perrault Human Resources Director 130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588-2226 ♦ Fax (707) 794-9248 www.rpcity.org EXHIBIT A SCOPE OF SERVICES PROJECT MANAGER: All questions to be directed to the City's Project Manager, Cheri Hawkins, Accounting Supervisor, Finance Department, 130 Avram Avenue, Rohnert Park, 707- 585-6730 office, cliawkins(Li-rpcity.or . TECHNICAL SCOPE OF WORK 1. Accept City of Rohnert Park data electronically for all bills. 2. Printing must take place within 24 hours from receipt of the file and delivered to the post office the following day. If the file is received prior to 10:00 am, printing should take place on the same day. 3. Mailing of bills and inserts shall take place no later than 24 hours after the Contractor's receipt of data and the Contractor shall use the best method of mailing the bills which will result in the least amount of postage used per item. 4. Post Office must receive possession within 24 hours of receipt of print job. 5. Inserts to be printed by Contractor will be sent via email no later than two (2) business days prior to data transfer. 6. Utilize most current CASS US Postal Service approved software for updating the database with digital presorting and delivery point validation as required to qualify for the maximum postal automation discount. 7. Print images in black or full color when necessary, double sided. 8. Provide and stock perforated and preprinted custom forms to allow for portions of the bill to be used for payments. Use recycled paper. 9. Forms must utilize stable, heat resistant ink. 10. Provide and stock an adequate supply of custom #9 remittance window envelopes and custom #10 window envelopes for billing. 11. Process one time print and mail projects. 12. Provide selective inserting capabilities; excluding return envelope for auto pay customers and support one or two page mailings in same batch. 13. Provide 20 lb. colored recycled paper stock for inserts (City to choose color). The City may elect to have someone else print inserts for bills, and the Contractor agrees to accept and verify receipt of inserts at Contractor's address. 14. Contractor to provide and warehouse inventory so there is never a delay in the billing service provided for the City of Rohnert Park. 15. Contractor must have automatic disaster backup procedures in place at no extra charge to the City. Procedures must include, but are not limited to, the off -site backup and storage of updated program libraries, application run-time documentation, duplication requirements, delivery/distribution instructions, etc. 16. Contractor to preform quality control to check for print quality, multiple page documents and correct envelope insertion. 17. Contractor to provide online job tracking and detailed reports for the City to monitor timing of mailing. 18. Provide City with custom blank stock — minimal quantity. 19. Provide City electronically with an original set of artwork and an original set of proofs. 20. Provide .pdf of invoices and inserts before mailing — approval required. 21. Print and mail Community Newsletter from file provided by City. CITY SOFTWARE PROVIDER: The City's current financial software is Springbrook, the assigned Territory Manager is: Taylor Lemmon 503-820-2232 taylor.lemmonC&sprbrk.com www.springbrooksoftware.com. The City is be transitioning to a new software provider Tyler — Munis in 2020/2021. VOLUMES & FREQUENCIES: The City's approximate annual volumes and current frequencies are outlined as follows: Invoice Description Total per Year Frequency Initial Utility Bills with Inserts — 6 files 55,000 6 times per year Past Due Utility Bills 11,000 6 times per year Final Notice Utility Bills 5,500 6 times per year Utility Closing Invoices 2,000 52 times per year Past Due Utility Closing Invoices 1,128 52 times per year Animal License Invoices 6,000 12 times per year Past Due Animal License Invoices 2,000 12 times per year Business License Invoices 3,600 1 time per year Business License Past Due Invoices 1,500 4 times per year Community Newsletter 57,500 6 times per year It is intended that the utility billing will increase from 6 times per year, to 12 times per year by 2022. This will double the volume per year for the initial, past due and final notices. EXHIBIT B SCHEDULE OF FEES The annual estimated cost for year one and two would be approximately $65,000, year three would increase to approximately $110,000 when bi-monthly utility billing will change to monthly. Total compensation to Consultant over three years shall not exceed $250,000 and work performed in excess of such limitation shall be at Consultant's sole risk. Vendor Year 1 Year 2 Year 3 TOTAL Moonlight BPO $62,197.37 $62,197.37 $107,957.54 $232,352.28 Detailed pricing as per bid cost proposal from Moonlight BPO dated January 22, 2020. .. O O�* O O O N O r-I M LD M Rt Ln r-I r- O O N Ln Ln N Ln tp Ln Ln Ln Ln 0) O O o0 () N Ln o0 00 4 r-� Ln I� O 00 N M -;t n nr% N n Ln Li) C N N lD N N I, N M N r-I 0) m 00 o Ln I� r-I a) N ri rl L Ln r-I ri O m ri OJ } ih in i/} i/? 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Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $2,000,000 (Two Million Dollars) per occurrence. Business Auto Coverage on ISO Business Auto Coverage form CA 0001 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $2,000,000 (Two Million Dollars) per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non - owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 (One Million Dollars) per accident or disease. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self -insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $2,000,000 (Two Million Dollars) per occurrence. Insurance procuredpursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Best's rating of A- or better and a minimum financial size VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant. 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds the City, its officers, elected officials, employees, agents, and volunteers using standard ISO endorsement No. CG 20 10 or an approved equivalent. If completed operations coverage is excluded, the policy must be endorsed to include such coverage. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. The worker's compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, elected officials, employees, agents, and volunteers for losses paid under the terms of this policy which arise from the work performed by the named insured for the City. 4. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 5. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 6. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 7. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 8. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 9. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 10. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 11. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 12. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self - insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 13. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 14. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 15. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 16. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 17. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 18. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its officers, elected officials, employees, agents, and volunteers. 19. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 20. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 21. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 22. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. CERTIFICATE OF CONSULTANT I HEREBY CERTIFY that I am the General Manager, Brian Yarbrough, and a duly authorized representative of the firm of Moonlight BPO whose address is 2491 NE Twin Knolls Drive, Suite 102, Bend, Oregon 97701, and that neither I nor the above firm I here represent has: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit to secure this Agreement. b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the Agreement; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the Agreement; Except as here expressly stated (if any); I acknowledge that this certificate is subject to applicable State and Federal laws, both criminal and civil. Alor,'i 10, Z 0 Z o Date T= Signature 1257802v1A 80078/0012 ITEM NO. 7.I. <ahNan ►40, Mission Statement "We Care for Our Residents by Working Together to Build a 'O 6' Better Communityfor Today and Tomorrow." ALI�O�M�� CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 25, 2025 Department: Development Services Submitted By: Alicia Giudice, Director of Development Services Prepared By: Emily Quig, Homeless Services Coordinator & Jenna Garcia, Housing Manager Agenda Title: By Minute Order, Authorize the City Manager to Sign an Amendment to the Terms of Service and Annual Budget — Annual Update Fiscal Year 2024-2025 for the Operations of the Labath Landing Interim Housing Program Increasing the Annual Contract Budget by $251,285 for a New Not -to -Exceed Total of $2,704,318 RECOMMENDED ACTION: By minute order, authorize the City Manager to sign an amendment to the Terms of Service and Annual Budget for the operations of the Labath Landing Interim Housing Program increasing the annual contract budget by $251,285 for a new not -to -exceed total of $2,704,318. BACKGROUND & ANALYSIS: Homelessness is a long-standing, complex and challenging issue for public agencies in California. The City of Rohnert Park has developed a comprehensive response strategy that combines services and enforcement. In 2021, the City was awarded State Homekey Round 2 program funding to construct and operate a 60-unit interim housing facility. This facility, known as Labath Landing, opened on October 24, 2022. On October 26, 2021, the Sonoma County Board of Supervisors adopted Resolution Number 21- 0431, establishing a "Supportive Services Funding Framework" for local projects funded by Homekey Round 2. Based on the calculation included in this funding framework, staff submitted a letter in February 2024 requesting $1,374,966 in grant funds for Labath Landing operations for fiscal year 2024-25. When the City Council adopted the budget for fiscal year 2024-25, however, these County funds had not yet been awarded. For this reason, the City allocated general funds to cover Labath Landing's operational costs, intending this to be a temporary solution until the anticipated County funding was secured. County staff subsequently made changes to the calculation used to determine annual funding, which resulted in an award of $1,910,950 in County grant funds for Labath Landing operations in fiscal year 2024-25. This decision was formalized on December 10, 2024, when the Sonoma County Board of Supervisors approved the appropriation and authorized staff to establish an agreement with the City of Rohnert Park for the disbursement of these funds. When combined with the previously committed State Homekey operating subsidy of $793,368 for fiscal year 2024-25, the total revenue for Labath Landing operations amounts to $2,704,318. This figure exceeds the current Labath Landing budget by $251,285. 1 ITEM NO. 7. L On March 11, 2024, City Council adopted a mid -year budget adjustment, which included allocating the additional County revenue for Labath Landing and restoring the previously committed City General Funds. HomeFirst staff have identified some necessary capital improvement projects at Labath Landing they can accomplish using these additional funds. First, they plan to replace the wooden entry gate with a sturdier metal gate and add an intercom and buzzer system. This will allow HomeFirst staff to better secure the entryway and monitor the amount of belongings program participants bring on site. Second, HomeFirst plans to retrofit the shower rooms to address issues with water build-up and prevent damage to the structures. Third, they plan to make several improvements to the bathrooms including replacing towel dispensers with air dryers and replacing the existing toilets with metal models. If funds remain after these projects are completed, HomeFirst will explore making improvements to the resident bike storage area and the kitchen. A contract amendment is necessary to adjust HomeFirst's maximum compensation to $2,704,318, utilizing the additional County funding for Labath Landing operations in fiscal year 2024-25. The City Council is requested to authorize the City Manager to execute an amendment to the Terms of Service and Annual Budget — Annual Update Fiscal Year 2024-2025 for the operations of the Labath Landing Interim Housing Program. This amendment would increase the budget by $251,285, resulting in a new not -to -exceed amount of $2,704,318. ENVIRONMENTAL ANALYSIS: The recommended action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" as defined in Public Resource Code Section 21065 and CEQA Guidelines Sections 15378, as it does not have the potential for resulting in a direct physical change to the environment or a reasonably foreseeable indirect change. Directing staff to amend an agreement with a contractor to increase the annual contract budget is an administrative activity that does not result in any direct or indirect physical changes to the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action is consistent with Strategic Plan Goal B — Achieve and Maintain Financial Stability and Goal D — Continue to Develop a Vibrant Community. The recommended action is also consistent with the City Council's goal of "Community Quality of Life." OPTIONS CONSIDERED: 1. Option #1 (Recommended): By minute order, authorize the City Manager to sign an amendment to the Terms of Service and Annual Budget — Annual Update Fiscal Year 2024-2025 for the operations of the Labath Landing Interim Housing Program increasing the annual contract budget by $251,285 for a new not -to -exceed total of $2,704,318.This action will ensure full utilization of funds received from Sonoma County for Labath Landing operations in Fiscal Year 2024-25, enabling HomeFirst to implement crucial capital improvements that will enhance safety and contribute to the overall success of the program. 2. Option #2 (Not Recommended): Direct the City Manager to not sign the amendment to the Terms of Service and Annual Budget — Annual Update Fiscal Year 2024-2025. This decision would leave funds from Sonoma County for Labath Landing unused and prevent HomeFirst from making essential safety and security improvements. Consequently, it 2 ITEM NO. 7.1. could compromise the well-being of residents and staff, and hinder the facility's ability to effectively serve the community. FISCAL IMPACT/FUNDING SOURCE: The proposed action has no fiscal impact. On March 11, 2024, City Council adopted a mid -year budget adjustment, which included the appropriation of $1,910,950 in County of Sonoma grant funds for operation of Labath Landing, which was added to the City's Special Revenue — Homeless Fund (Account #42322250). Combined with the $793,368 previously appropriated in State Homekey operating subsidy, this provides a total of $2,704,318 for Labath Landing operations in Fiscal Year 2024-25 — which is $251,285 more than the current Fiscal Year 2024- 25 contract budget for Labath Landing. Amending the contract to incorporate these additional funds will ensure full utilization of funds received from Sonoma County for Labath Landing operations in Fiscal Year 2024-25, and enable HomeFirst to implement crucial improvements to the property that will enhance safety and contribute to the overall success of the program. Department Head Approval Date: 03/10/2025 City Attorney Approval Date: 03/07/2025 Finance Director Approval Date: 03/03/2025 City Manager Approval Date: 3/13/2025 Attachments: 1. First Amendment to the Labath Landing Terms of Services and Annual Budget a. Exhibit A: Ground Lease, Funding and Service Agreement Terms of Service and Annual Budget Annual Update — Fiscal Year 2024-2025 First Amendment FIRST AMENDMENT TO THE LABATH LANDING TERMS OF SERVICE AND ANNUAL BUDGET ANNUAL UPDATE — FISCAL YEAR 2024-2025 This First Amendment to the Labath Landing Terms of Service and Annual Budget — Annual Update Fiscal Year 2024-2025 ("2024-2025 Terms of Service") between the City of Rohnert Park, a municipal corporation, ("City") and HomeFirst Services of Santa Clara County, a nonprofit public benefit corporation, ("HomeFirst") for increased compensation ("First Amendment") is entered into as of the day of 2025, ("Effective Date"), by and between City and HomeFirst. RECITALS A. City and HomeFirst are parties to that certain Agreement entitled "Ground Lease, Funding and Service Agreement" ("Ground Lease") dated April 7, 2022. B. On June 25, 2024, City and HomeFirst entered into Terms of Service and Annual Budget Annual Update — Fiscal Year 2024-2025 ("2024-2025 Terms of Service"), executed pursuant to Section 7.2 of the Ground Lease, for the amount of two million four hundred fifty-three thousand thirty-three dollars ($2,453,033) for the operation of Labath Landing in Fiscal Year 2024-2025. C. On December 10, 2024, the Sonoma County Board of Supervisors ("County") approved an Agreement for Services with the City for operations of Labath Landing in the amount of one million nine hundred ten thousand nine hundred fifty dollars ($1,910,950). This amount combined with the State Homekey operating subsidy amount of seven hundred ninety-three thousand three hundred sixty-eight dollars ($793,368) equals two million seven hundred four thousand three hundred eighteen dollars ($2,704,318), which is two hundred fifty-one thousand two hundred eighty-five dollars ($251,285) more than the current budget in the 2024-2025 Terms of Service. D. HomeFirst staff proposed utilizing this additional two hundred fifty-one thousand two hundred eighty-five dollars ($251,285) for necessary improvement projects at Labath Landing. E. City and HomeFirst now desire to enter into this First Amendment to the 2024-2025 Terms of Service to increase the compensation consistent with the additional funding provided by the County and as shown in Exhibit A attached hereto. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals and the following mutual promises, the parties hereby amend the Agreement as follows: Compensation. This First Amendment amends the "Compensation" section shown on page 1 of Exhibit A and Attachment 1 thereto to increase the maximum compensation in the amount of two hundred fifty-one thousand two hundred eighty-five dollars 4904-0304-0037 v1 ($251,285). The maximum compensation under the 2024-2025 Terms of Service, as described in Exhibit A, is amended to an amount not to exceed two million seven hundred four thousand three hundred eighteen dollars ($2,704,318). 2. Agreement in Effect. Except as amended by this First Amendment and all previous Amendments, the Ground Lease and the 2024-2025 Terms of Service shall remain in full force and effect. 3. Counterpart Signatures. This First Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. Electronic signatures are acceptable and effective as if they were original. IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first written above. CITY OF ROHNERT PARK By: Marcela Piedra, City Manager By Minute Order adopted by the Rohnert Park City Council at its meeting of March 25, 2025 Date: ATTEST: By: City Clerk APPROVED AS TO FORM: By: City Attorney HOMEFIRST SERVICES OF SANTA CLARA COUNTY By: Rene Ramirez, Chief Executive Officer Date: 03/13/2026 4904-0304-0037 vl 2 Ground Lease, Funding and Service Agreement Terms of Service and Annual Budget Annual Update — Fiscal Year 2024-2025 The City of Rohnert Park, a municipal corporation ("City") and HomeFirst Services of Santa Clara County, a nonprofit public benefit corporation ("HomeFirst") hereby enter into and agree upon these Terms of Service and Annual Budget for Fiscal Year 2024-2025 ("2024-2025 Terms of Service"), which have been prepared and executed pursuant to Section 7.2 of that certain Ground Lease, Funding and Service Agreement between City and HomeFirst dated as of April 7, 2022 ("Ground Lease"). These 2024-2025 Terms of Service are hereby incorporated into the Ground Lease by reference. PROJECT DESCRIPTION Labath Landing is an interim housing project for individuals experiencing homelessness. The project includes 60 individual units for adults, 60% of which are set aside for those experiencing chronic homelessness. This low -barrier, non -congregate interim housing program will provide a safe and supportive environment for those experiencing homelessness. The goal of the program is to support individuals experiencing homelessness to access permanent housing. SERVICE TERM These updated Terms of Service shall commence on July 1, 2024, and replace the Terms of Service for Fiscal Year 2023-2024 ("2023-2024 Terms of Service"), as of July 1, 2024, except that any remaining funds from the Annual Budget for the 2023-2024 Terms of Service may be expended for services until September 1, 2024. Unless amended, or otherwise terminated as provided herein, these Terms of Service shall be in effect through June 30, 2025 ("Service Term"). Pursuant to Section 7.2 of the Ground Lease, City and HomeFirst shall meet and confer on changes and amendments to these Terms of Service and execute an annual update to the Terms of Service. Subsequent annual updates shall be for the City's fiscal year of July 1 through June 30. COMPENSATION The budget and compensation for the Service Term is set forth in Attachment 1, incorporated herein by reference. As set forth in Section 7.3.3 of the Ground Lease, HomeFirst shall not undertake any work in excess of the amounts set forth herein. In no event shall the amount City pays HomeFirst and/or funds for HomeFirst programs exceed two million four hundred fifty- three thousand and thirty-three dollars ($2,453,033) during the Service Term. The reimbursement to be paid to HomeFirst, including both payment for services, reimbursable expenses and payments to fund HomeFirst's interim housing services and programs and maintenance and management of the Project, shall be in accordance with Attachment 1. PROJECT COORDINATION The City Manager or their designee shall represent City for all purposes under these Terms of Service. The Housing Manager is hereby designated as the Project Manager. The Project Manager shall supervise the progress and execution of these Terms of Service. HomeFirst. HomeFirst shall assign Rene Ramirez, CEO, and/or his designee to have overall responsibility for the progress and execution of these Terms of Service for HomeFirst. PROJECT OVERVIEW HomeFirst shall implement the following project requirements. Qualifying Criteria Eligible participants are adults experiencing homelessness. 60% of the interim housing units are reserved for those experiencing chronic homelessness. • A homeless adult is defined as anyone 18 years or older that meets the HUD definition of homelessness categories 1, 2, 3 and/or 4. • A chronically homeless adult is defined as an individual 18 years or older who has lived in a shelter, safe haven, or place not meant for human habitation for 12 continuous months or on 4 separate occasions in the last three years totaling at least 12 months, who also has a disabling condition. HomeFirst Services staff will document chronic homeless status as part of the enrollment and service requirements. Following Housing First practices, the participants' "readiness" for housing, criminal background, and credit history will not be taken into consideration in the selection process. Referral and Prioritization Process: HomeFirst shall follow the Program Participant Selection Plan, as approved by the City, County and State. At least 60% of the total units (36 of 60) will be set aside for chronically homeless individuals. Service location(s): Services shall be delivered at the project site, located at 6050 Labath Avenue, Rohnert Park. Case management and staff responsible for screening and enrollment will conduct meetings with participants off -site or "in the field" on a case -by -case basis. Outcomes HomeFirst will track and report the following data points for individuals housed during the service term: • 100 total individuals served • 25% individuals exiting will exit to a permanent housing destination • 25% of individuals will retain or increase income from any source including benefits and/or employment as measured at exit or end of reporting period Data Tracking and Reporting In addition to the outcomes above, HomeFirst staff will track and report the following data points from project start (October 24, 2022) through the reporting period: 2 • Number of individuals served • Number of individuals exited • Number of individuals who exited to permanent housing • Number of households served • Exit destinations of individuals who exit to a destination that is not permanent housing • Average length of stay in days for individuals exiting to a permanent housing destination • Average length of time in days individuals were homeless prior to becoming housed (measured once they are housed) • Number of individuals served who retain or increase income • Number of individuals who increase income • Number of individuals who re-enter homelessness after exiting the interim housing program into permanent housing • Veterans served • Income (by area median income) • Race and ethnicity The outcomes described above and anecdotal descriptions of services provided by the program will be reported quarterly to the Project Manager, using the City's provided template. Additionally, HomeFirst staff will provide the Project Manager with a monthly "snapshot" report, which will include: • Current occupancy of the project including number of individuals enrolled in program AND number of units currently filled • Percentage of currently occupied units occupied with individuals experiencing chronic homelessness • The number of individuals exited • The number of individuals who exited into permanent housing • The number of individuals exited to a destination that is not permanent housing • Any other information mutually agreed upon between City and HomeFirst Program Review HomeFirst leadership staff is responsible for conducting the appropriate level of supervision and internal planning meetings necessary to satisfy these Terms of Service. Regular program evaluation and review will include monthly meetings with designated City staff. Required Meeting Attendance At least one staff person with knowledge of the Labath Landing program will participate in monthly meetings with City staff to discuss the program's performance. Staff shall also participate in weekly Rohnert Park By Name List meetings and attend the Rohnert Park Homelessness Roundtable regular meetings. HMIS HomeFirst staff will input participant data into the Federal Homeless Management Information 3 System (HMIS), following all relevant data quality standards. County and State Requirements HomeFirst will operate the program as described in the Homekey Funding Agreement, and in accordance with the local Continuum of Care guidelines and processes associated with interim housing for persons experiencing homelessness (including but not limited to Coordinated Entry, Housing First principles, and HMIS participation.) Staffing Structure HomeFirst will provide the staffing set forth below for the Labath Landing project: POSITION FUNCTION FTE Resident Advocate Responsible for the overall day-to-day site operation. 11.2 Case Manager Provides targeted support to individual clients through one- on-one sessions formulating housing plans to obtain the resources necessary o fulfill plan goals. Community Engagement Tasked with bringing additional support resources to the 0.5 Coordinator emergency interim housing sites and to develop a sense of community for the participants and surrounding neighborhood. Shift Supervisor Responsible for supervision and guidance of staff on their 2.5 respective shifts Vice President Sets the strategy and direction for agency operations and 0.05 enhances financial oversite. Director Supervises the Manager and ensures the program is aligned 0.95 with agency practices as appropriate for interim housing. Facilities Supervisor Supervises the facilities technician Contracted Facilities Technician Responsible for implementing the site maintenance plan Contracted Direct Program Support Office of Quality Control, Training, Purchasing and 5.6% of Services (Various) Equipment, Drivers Program Salaries 0 CORE SERVICES Eligibility Screening & Enrollment HomeFirst staff will manage the waiting list for Labath Landing, obtain the documentation necessary to demonstrate eligibility for the program, and coordinate participants' enrollment and move -ins. HomeFirst staff will work closely with Catholic Charities HOST, Unsheltered Friends Outreach, and other local homeless service providers to provide participants with coordinated and trauma - informed transitions into the Labath Landing program. This includes coordinating transportation to intake appointments or conducting them off -site, offering new participant orientations, supporting with property management matters, and troubleshooting challenges that may arise. Case Management HomeFirst case management staff will provide case management support designed to help participants access permanent housing. Case management support will include the development of an individualized housing plan with each participant to identify goals the participant may have in their journey to permanent housing. Case Managers will offer on -going, regularly scheduled case management sessions to assist the participant in obtaining the resources and services required to meet their housing goals. For those individuals already assigned a Case Manager through other providers, the Case Manager will supplement and support the service plan developed by the other agency and ensure coordination to avoid duplication of services and aid in the transition to permanent housing. Staff will make these services available onsite. HomeFirst staff will arrange for various skill and community building opportunities through workshops, presentations, and social events with the goal of providing participants learning and skill building options as well as an opportunity to build relationships and a sense of community within their environment. Learning opportunities may include financial literacy education, housing navigation information, employment preparedness, public benefit options, and more. Exit Coordination In the event an individual is terminated from the program, HomeFirst staff is responsible for providing emergency shelter resource information to all participants upon exit. Whenever possible, HomeFirst staff will coordinate transportation for the participant to their next living situation. For clients who are terminated from the program, HomeFirst will track the following information and make it available to the City upon request: • Name of individual exited • Exit date • Reason for exit • Length of service suspension • Status of appeal(s) When client terminations occur, HomeFirst will notify the City by the following business day. Site Supervision HomeFirst staff is responsible for the day-to-day site operation. Resident Advocates respond to resident needs on an as -needed basis, and facilitate the flow of on -site amenities like showers, laundry and food services ensuring that resident's essential needs are met. Resident Advocates are also responsible for resident safety through regular check -ins and monitoring of the site grounds and sleeping units. Site Repairs and Maintenance HomeFirst staff will promptly perform any repairs and maintenance required to keep the site in a well -maintained, safe, clean and sanitary condition, pursuant to section 12.1 of the Ground Lease. Community Engagement HomeFirst Community Engagement staff are responsible for bringing additional support resources to the Labath Landing site and developing a sense of community for the participants and surrounding neighborhood. Fostering relationships and developing partnerships to recruit service providers to the site and providing input and feedback opportunity from neighboring businesses and residents will be a focus of the Community Engagement staff. Additionally, the Community Engagement staff will oversee the HomeFirst volunteers and donations program, and serve as primary point of contact for community members wishing to support Labath Landing through in -kind donations and volunteerism. INSPECTION HomeFirst shall furnish City with every reasonable opportunity for City to ascertain that the services of HomeFirst are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to the Project Manager's inspection and approval. The inspection of such work shall not relieve HomeFirst of any of its obligations to fulfill the Agreement as prescribed. City and HomeFirst hereby agree and enter into these 2024-2025 Terms of Service to be incorporated into the Ground Lease. C. Attachment 1 ANNUAL BUDGET AND COMPENSATION 7/1/24 — 6/30/25 BUDGET AMOUNT - (7/1/24 - 6/30/25) Director 103,860 Shift Supervisors 223,010 Resident Assistants 526,000 Case Managers 109,270 Community Engagement Coordinator 275320 Program support services 69,260 Payroll Taxes 105,870 Employee Benefits 158,810 Total Employee Expenses 1,323,400 Total Admin Allocations 231,080 Water/Sewer 28,110 PG&E 92,660 Garbage and Trash Removal 42,390 Total Utilities Expenses 163,160 Supplies 36,807 Security (including HF OH on security) 276,232 Facilities Technician 101,520 Janitorial 42,160 Cleaning services 124,620 Washer dryer rent 6,600 PPE 5,000 Landscaping/pest control 1,800 Repair and maintenance costs 48,000 Capital Projects 227,405 Vehicle and Maintenance Expense 12,630 Staff Development 1,220 Travel 4,380 Telecom 21,390 Equipment Rental - Pro ram support services - non labor 41950 Total Operating & Maintenance Expenses 914,714 Total Taxes and Insurance 3,390 Total Supportive Services (Food) 68,575 TOTAL BUDGET AMOUNT 297049318 With City's prior written approval, the line item amounts may be adjusted ITEM NO. 7.J. Meeting Date Department: Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT March 25, 2025 Public Works Submitted By: Vanessa Garrett, Public Works Director Agenda Title: Authorize the City's Representative to the Water Advisory Committee to Recommend Approval of the Proposed Fiscal Year 2025-26 Budget for Sonoma Water RECOMMENDED ACTION: Authorize the City's representative to the Water Advisory Committee to recommend approval of the Sonoma Water's Proposed Fiscal Year 2025-26 Budget. BACKGROUND: Sonoma Water provides wholesale water supply to the City of Rohnert Park and eight other "water contractors" in Sonoma and Marin Counties. The Water Advisory Committee (WAC) is composed of an elected official from each of the water contractors. The City appoints both a primary representative and an alternate, either of which can act as the City's "representative" when the WAC meets. The purpose of the WAC is to advise Sonoma Water's Board of Directors on policy matters. Each year, typically in April, the WAC reviews and provides a recommendation on Sonoma Water's proposed annual budget. This year the WAC will be meeting on April 7th and will be asked to recommend approval of a budget that includes a 10.76% rate increase for the City's wholesale water purchases. While Sonoma Water's Board of Directors has historically endeavored to respect recommendations from the WAC, it is not obligated to make budget decisions based on WAC recommendations. Last year the rate increase was nearly 10%. The increase reflects the compounding effects of reduced water sales due to drought, and the need to fund capital improvement activity that has been deferred increases in prior years. The City of Rohnert Park's 5-year water rate study, enacted in March 2022, projected a 5% increase each year for the purposes of setting new residential and commercial water rates. The increase from Sonoma Water does not change the rate increase from the City's water rate study at this time. ANALYSIS: The business relationship between Sonoma Water and its prime contractors, including the City, is described in the Restructured Agreement for Water Supply (Restructured Agreement). The Restructured Agreement requires that Sonoma Water adopt its annual budget by the end of April and sets a formula for calculating the wholesale rate, which is presented below. ITEM NO. 7.J. Sonoma Water's Rate Formula Annual Budget/Water Sold in Acre Feet = Cost of Water per Acre Foot The Restructured Agreement defines "Water Sold in Acre Feet" as (i) the average of water sales in the past 3 years or (ii) the water sold in the previous year, whichever is less. The proposed increase this year is based on the last 3 year's average sales. The budget proposal was presented to Sonoma Water's Technical Advisory Committee (TAC), composed of staff from the contractors, on March 3, 2025 and the TAC supported the proposal. The rate increase proposed is 10.76% for the City of Rohnert Park. The Council's action will provide voting direction to the City's representative to the WAC ahead of the scheduled April 71h WAC meeting where the budget will be presented for approval. While City staff understands the need for the rate increase and is recommending support because of the shared efforts to reduce Sonoma Water's cost, the City's water rates are premised on wholesale water rate increases averaging 6% per year. Staff estimates that the proposed wholesale water rate increase will result in an unexpected impact of between $150,000 and $200,000 in the City's water utility budget for water purchases. This unanticipated expense this year will impact the City's ability to budget for certain capital expenditures. The City is bound by Proposition 218, which requires a public process prior to increasing water rates. This also means that although Sonoma Water is increasing rates to the City, residents and businesses will not have the rate increase immediately passed on to them. Long term, the consistently higher rates proposed by Sonoma Water will mean higher rates for City water users when a new water rate study is completed in the next year. Other long-term impacts of the proposed rate include less budget for the City's capital expenditures each year (i.e. replacing older water lines, rehabilitating city water wells, etc.). While Sonoma Water's Fiscal Year 25-26 budget is unlikely to change at this point, staff from Sonoma Water and the various water contractors are continuing a dialogue on strategies for managing funding needs in future years in order to provide for more certainty in long-term budgeting and rate setting. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA"). The adoption of the proposed amendment is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND CITY COUNCIL PRIORITY ALIGNMENT: The recommended action is consistent with Strategic Priority of Community Quality of Life. Water supply is a necessary and critical public service. While not reflective of the City Council's strategic priorities, the Water Advisory Committee is tasked with making a budget recommendation under the terms of the City's wholesale water agreement with Sonoma Water. 2 ITEM NO. 7.J. OPTIONS CONSIDERED: None. Sonoma Water supply is an integral part of the City's supply strategy. While the proposed rate increase is higher than Sonoma Water's long term financial plan projects, the increase supports necessary capital projects and was carefully negotiated by technical staff to provide for necessary investments in Sonoma Water's system in the face of the impending rate reductions being required by the State. FISCAL IMPACT/FUNDING SOURCE: This action will result in a 10.76% increase in the wholesale rate that the City pays for its Sonoma Water supply, beginning on July 1, 2025. The funding source is the water enterprise fund. Purchase of water is roughly 25% of the City's Water Enterprise operational budget, which is between $9-$10 million. Department Head Approval Date: 3/12/2025 Code Compliance Review: NA Finance Director Approval Date: NA City Attorney Approval Date: NA City Manager Approval Date: 3/13/2025 1!3 Mission Statement ITEM NO. 7.K. "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 25, 2025 Department: Human Resources and Risk Management Submitted By: Jamie Cannon, Director of Human Resources Prepared By: Jamie Cannon, Director of Human Resources Agenda Title: Adopt a Resolution Recognizing the Reorganization of the Rohnert Park Public Safety Manager's Association (RPPSMA) to Include Civilian Fire Marshall and the Support Services Manager Positions RECOMMENDED ACTION: Adopt a Resolution Confirming the Reorganization of the Rohnert Park Public Safety Managers' Association (RPPSMA) to Include Civilian Fire Marshall and the Support Services Manager Positions. BACKGROUND: The RPPSMA unit was recognized in 2009. Originally, RPPSMA represented the Public Safety Division Commanders, Public Safety Lieutenants, and Technical Services Division Manager. As of today, the Unit currently represents the Public Safety Lieutenants and the Public Safety Deputy Chief classifications. The unit does not represent the Civilian Fire Marshall or Support Services Manager — these two classifications are within the unrepresented Management Unit. ANALYSIS: Pursuant to the City's Employer -Employee Organization Relations Resolution (Policy # 3.01.004), RPPSMA submitted a petition to modify the established bargaining unit. The request was to include the two non -sworn Department of Public Safety Manager positions: • Civilian Fire Marshall • Support Services Manager After a review of all relevant information, City Manager Piedra, the Employee Relations Officer, determined that the petition met the compliance requirements of a recognition petition. Further, the proposed representation unit was determined to be an appropriate unit in accordance with Article II of the City's Employer -Employee Organization Relations Resolution, placing the two positions within the RPPSMA Unit. This modification has no impact on the employees' current terms and conditions of employment. This Resolution will formally recognize the modified RPPSMA Unit. ENVIRONMENTAL ANALYSIS: Adoption of the proposed resolution is not a "project" under California Environmental Quality Act (CEQA) Guidelines section 15378. This resolution approves an amendment to terms and conditions of ITEM NO. 7.K. employment and there is no potential that approval of the proposed resolution will result in a direct or indirect physical change to the environment. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This action is consistent with City Council Priority 4: Organization Well Being OPTIONS CONSIDERED: 1. Adopt a Resolution Confirming the Reorganization of the Rohnert Park Public Safety Managers' Association (RPPSMA). 2. Alternative: Staff does not recommend an alternative. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact. Code Compliance Approval Date: N/A Department Head Approval Date: March 12, 2025 Finance Approval Date: N/A Human Resources Approval Date: March 12, 2025 City Attorney Approval Date: March 12, 2025 City Manager Approval Date: March 12, 2025 Attachments: 1. Resolution Confirming the Reorganization of the Rohnert Park Public Safety Managers' Association (RPPSMA). 2 RESOLUTION NO. 2025-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK CONFIRMING THE REORGANIZATION OF THE ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION (RPPSMA) TO INCLUDE CIVILIAN FIRE MARSHALL AND THE SUPPORT SERVICES MANAGER POSITIONS WHEREAS, in 2009, the City entered formerly recognized the Rohnert Park Public Safety Managers' Association as the official representatives for Public Safety Managers; and WHEREAS, in January of 2023, the Rohnert Park Public Safety Managers' Association submitted a Petition to reorganize their unit; and WHEREAS, following the timeline established in the City's Employer -Employee Organization Relations Resolution, the City Manager, acting as the City's Employee Relations Officer approved the Petition on January 30, 2025; and WHEREAS, the Unit Modification is in compliance with the Meyers Milias Brown Act ("MMBA") and regulations promulgated by the California Public Employment Relations Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby confirm the Rohnert Park Public Safety Managers' Association Unit Modification to include the Civilian Fire Marshall and the Support Services Manager. BE IT FURTHER RESOLVED, that the City Manager is authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 251h day of March 2025. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney CITY OF ROHNERT PARK Gerard Giudice, Mayor ADAMS: ELWARD: RODRIGUEZ: SANBORN: GIUDICE: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Item No. 8.A. Y�014NERT pq Rk Mission Statement "We Care for Our Residents by Working Together to Build a ..� Gz Better Community for Today and Tomorrow." CALIPORN�N CITY OF ROHNERT PARK CITY COUNCIL STAFF REPORT Meeting Date: March 25, 2025 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Prepared By: Tim Mattos, Director of Public Safety Agenda Title: Receive and Accept the Department of Public Safety Part I and II Crimes Report for the Year of 2024 (This is Not a Project under the California Environmental Quality Act (CEQA)) RECOMMENDED ACTION: Staff recommends Council acknowledge receipt of the 2024 Crime Report from the Rohnert Park Department of Public Safety, attached hereto and incorporated herein as "Attachment 1." BACKGROUND: This report has previously been submitted pursuant to the Federal Bureau of Investigation's (FBI) Uniform Crime Reporting (UCR) Program, the standardized statistical reporting standard that had been in place since 1930. In 2021, the FBI transitioned from UCR to the National Incident Based Reporting System (NIBRS). This new standard requires more detailed data and provides a more complete and accurate picture of crime incidents. The primary difference between the two programs is that under UCR, only the most serious offense in each incident was reported; under NIBRS, all offenses are counted. This may cause the appearance of an increase in crime, but is only due to increased reporting. This crime data is submitted to the DOJ and published annually. The FBI's Crime Data Explorer tool (https://cde.ucr.cjis.gov/) and the California DOJ's OpenJustice tool (https:Hopenjustice.doj.ca.gov/) provide interactive search capability, enabling law enforcement and the general public to easily access this important information. ANALYSIS: The UCR Program divided offenses into two groups: Part I and Part II. Part I offenses include violent crimes (homicide, forcible rape, robbery, aggravated assault) and property crimes (burglary, larceny -theft, motor vehicle theft, arson). Part II offenses include a variety of other violations, including but not limited to simple assaults, forgery, fraud, embezzlement, vandalism, weapons, prostitution, statutory rape, drug abuse, gambling, and driving under the influence. The NIBRS Program divides offenses into two groups: Group A and Group B. Group A: Arson Assault Bribery Burglary Counterfeiting/Forgery Destruction/Damage/Vandalism of Property Drug/Narcotic Offenses Embezzlement Extortion/Blackmail Fraud Gambling Offenses Homicide Kidnapping/Abduction Larceny/Theft Motor Vehicle Theft Pornography/Obscene Material Prostitution Robbery Sex Offenses Weapons Offenses Group B: Bad Checks Curfew/Loitering/Vagrancy Violations Disorderly Conduct Driving Under the Influence Drunkenness Family Offenses, Nonviolent Liquor Law Violations Trespassing All Other RPDPS transitioned to NIBRS in May of 2022. Since transitioning to NIBRS, the report has been a combination of the FBI UCR data and NIBRS data. This year's report will provide our first full year over year statistical comparison of strictly NIBRS data. ENVIRONMENTAL ANALYSIS: Acceptance of this report will have no environmental impact. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The use of this data helps the Rohnert Park Department of Public Safety to provide a safe community for residents and visitors, which aligns with the council Broad Goal of Community Quality of Life. Collecting and reporting reliable data for use in law enforcement administration, operation, and management contributes to the Rohnert Park Department of Public Safety's delivery of effective public services. OPTIONS CONSIDERED: 1. Recommended — Staff recommends acknowledging and accepting the report. No other action is required or requested. 2. Alternative — No alternative is recommended. FISCAL IMPACT/FUNDING SOURCE: Acceptance of this report will have no fiscal impact. Code Compliance Approval Date: N/A Department Head Approval Date: 2/26/2025 Finance Approval Date: N/A Human Resources Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 3/3/2025 Attachments: None Rohnert Park Department of Public Safety H :�rr�rI�r--..i, J I Crime Against Person 533 468-12.20% Crime Against Property 1146 957-16.49% Crime Against Society 524 461-12.02% Group "A" 2023 - 2024 Offenses Reported Murder 2023 0 2024 0 YO Ch=r"DMf 0 Negligent Manslaughter 0 0 0 Justifiable Homicide 0 0 0 Rape 27 26 -4% -1 Robbery 25 17 -32% -8 Aggravated Assault 117 64 -45% -53 Burglary 79 107 35% 28 Larceny 504 378 -25% -126 Motor Vehicle Theft 79 84 6% 5 Arson 8 5 -38% -3 Simple Assault 281 276 -2% -5 Intimidation 54 33 -39% -21 Bribery 0 0 0 Counterfeiting/Forgery 33 19 -42% -14 Vandalism 162 152 -6% -10 Drug/Narcotic Violations 239 202 -15% -37 Drug Equipment Violations 225 196 -13% -29 Embezzlement 10 12 20% 2 Extortion/Blackmail 6 2 -67% -4 Fraud 191 146 -24% -45 Gambling 0 0 0 Kidnapping 29 23 -21% -6 Pornography 12 19 58% 7 Prostitution 4 1 -75% -3 Sodomy 1 8 700% 7 Sexual Assault w/Object 2 5 150% 3 Fondling 18 29 61% 11 Incest 0 0 0 Statutory Rape 2 3 50% 1 Stolen Property 49 35 -29% -14 Weapons Law Violations 40 42 5% 2 Human Trafficking, Commercial Sex Acts 2 0 -100% -2 Human Trafficking, Involuntary Servitude 0 1 1 1 1 1 Animal Cruelty 4 1 1 -75% 3 TOTAL 22031 1886 -14.39% -317 �OHNERT Pq@k ig Gz �ALIP00.N1P Mission Statement ITEM NO. A.B. "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: March 25, 2025 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Prepared By: Tim Mattos, Director of Public Safety Agenda Title: Receive and Accept the Department of Public Safety Showing Use of Force and Traffic Citation Statistics for 2024 (This is Not a Project under the California Environmental Quality Act (CEQA)) RECOMMENDED ACTION: Receive informational report on Public Safety in Rohnert Park pertaining to police use of force and traffic citation statistics for 2024 with a comparison to City demographics. BACKGROUND: Law enforcement entails the difficult and admirable job of providing critical services to the community they protect and serve. The nature of the job creates situations that place officers in harm's way, which may require them to use force. However, it is imperative that police officers conduct themselves with the highest standards of professionalism and accountability. As part of the goals and priorities established in 2021 related to police/community relations and police accountability, Public Safety Director Tim Mattos began presenting an annual statistical report to the City Council. This report includes statistical data relating to the number of times officers used forced during the performance of their duties, and traffic citation data which included the number of moving citations and mechanical citations. The use of force and traffic citation data was then compared to the existing City of Rohnert Park census data to determine how the use of force and traffic enforcement was being used among the diverse members of the community. ANALYSIS: The use of force, in the context of law enforcement, can be defined as the "amount of effort required by police to compel compliance by an unwilling subject." The use of force by an officer is governed by both law and agency policy. In addition, police officers are given an inherent trust by the community they serve and must value and understand their responsibility in maintaining that trust. Every member of the Rohnert Park Department of Public Safety understands the importance of using only that force necessary to stop the unlawful resistance they are experiencing from a subject being lawfully detained. It is the expectation that every member of the Rohnert Park Department of Public Safety understand and adhere to the principle that every person who lives, works, visits, or travels through Rohnert Park can be confident in an expectation that any interaction with the police will be fair and free from bias or discrimination. ITEM NO. 8.B. In an effort to provide transparency, while at the same time working within the parameters of current law, the City of Rohnert Park Department of Public Safety has published the following definitions to better understand the different levels of force, as well as use of force statistics, on our Public Safety Transparency web page. Definitions The following are not categorized as a "Use of Force" or a "Threat of Use of Force" • Officer Presence/Verbal Directions/Control Hold Cuffing Techniques: The mere presence of a law enforcement officer works to deter crime or diffuse a situation, provided the officer's attitude is professional and non -threatening. • Verbalization: Officers issue calm, non -threatening commands. Officers may need to raise their voice and shorten commands to gain compliance. • Control Hold Cuffing Techniques: The use of cuffing techniques is designed to provide safety to the officer and subject involved in the contact. The following are categorized as a "Use of Force" • Empty Hand Control: An officer uses grabs, holds, and joint locks to overcome resistance, obtain compliance, or restrain an individual. Officers may be required to use punches or kicks to restrain an individual. • Restraint: The use of a leg wrap or hobble to prevent a subject from using their legs and feet to kick law enforcement personnel. • Less Lethal Methods: The three most common uses of less lethal force are: -Blunt impact: An officer uses a baton or projectile to immobilize a combative person. -Chemical: An officer uses chemical spray, (e.g., pepper spray), to subdue a combative person. -Conducted Energy Device: An officer uses a taser to subdue a combative person. • Lethal/Deadly Force: Officers may use a deadly weapon to stop an individual's actions. Deadly force is only authorized when a subject poses an immediate threat of loss of life or serious bodily injury to the officer or another individual. The following is categorized as a "Threat of Use of Force" • Show of Force: An officer draws and exhibits their baton, taser, or firearm in order to gain compliance (e.g., when an officer encounters an occupied stolen vehicle, the officer will conduct a "high risk traffic stop" which includes drawing their firearm as a result of an in - progress felony crime). Statistical Data In addition to identifying the number of use of force incidents by Rohnert Park Department of Public Safety officers involving residents of Rohnert Park, the data also provides a look at use of force as it pertains to the demographics of the City. The information provided is based on statistics available to the Department beginning January 1, 2024, through December 31, 2024. 2 ITEM NO. 8.B. The statistical data used in this document was gathered from the Rohnert Park Department of Public Safety's records systems. Census data was obtained from https://www.census. gov/quickfacts/fact/%20table/rohnertparkciiycalifomia The Rohnert Park Department of Public Safety has been very proactive in providing de-escalation training to all sworn personnel in order to better equip officers with the additional tools to continue lessening the need for uses of force. It is not reasonable to believe that every call for service can be handled without force being used, however the Department subscribes to ensuring force is only applied when necessary. In addition, the Department's Administration constantly monitors and evaluates every use or show of force. SHOW/USE OF FORCE • Total events with officer contact: 34,845 • Events resolved without a show/use of force: 99.91 % Events with show/use of force involving residents of Rohnert Park: 16 ■ Show of Force ■ Use of Force 4F American Indian Asian Black or African Hispanic or Latino Native Hawaiian White Other/Two or More and Alaska Native American and Other Pacific Races Islander Show of Force Use of Force Pointing Firearm Pointing Taser Empty Hand Control Restraint Less Lethal Methods Lethal/ Deadly Force American Indian and Alaska Native 0 0 0 0 0 0 Asian 1 0 0 0 0 0 Black or African American 2 0 0 1 0 0 Hispanic or Latino 1 1 2 0 1 0 Native Hawaiian / Other Pacific Islander 0 1 0 0 0 0 White 2 1 0 1 2 0 Other/Two of More Races 0 0 1 0 1 0 1 0 1 0 ITEM NO. 8.13. Events with show/use of force involving non-Rohnert Park residents: 14 ■ Show of Force ■ Use of Force American Indian Asian Black or African Hispanic or Latino Native Hawaiian White Other/Two or and Alaska Native American and Other Pacific More Races Islander Show of Force Use of Force Pointing Firearm Pointing Taser Empty Hand Control Restraint Less Lethal Methods Lethal/ Deadly Force American Indian and Alaska Native 0 0 0 0 0 0 Asian 1 0 0 0 0 0 Black or African American 2 0 0 0 0 0 Hispanic or Latino 3 0 0 1 0 0 Native Hawaiian / Other Pacific Islander 0 0 0 0 0 0 White 4 1 1 1 0 0 Other/Two of More Races 1 0 1 0 1 0 1 0 1 0 1 0 CITATIONS In addition to use of force information, we have provided a statistical breakdown of the traffic enforcement by members of the Rohnert Park Department of Public Safety during the time period of January 1, 2024 through December 31, 2024. Moving and non-moving citations are issued for violations such as speeding, unsafe turning, failure to yield, stop signs, cell phone use, seatbelt violations, and fix -it tickets are issued for registration violations, modified exhaust, headlight color, tinted windows, etc. • Total traffic stops: 7,699 • Citations issued: 1,598 El ITEM NO. 8.B. Citations issued to residents of Rohnert Park: 536 4 ■ American Indian Asian and Alaska Native ■ Fix -It Ticket ■ Moving/Non-Moving Violation 178 143 Black or African Hispanic or Latino Native Hawaiian White Other/Two or American and Other Pacific More Races Islander Citations issued to non-Rohnert Park residents: 1,062 ■ Fix -It Ticket ■ Moving/Non-Moving Violation 1 6 ■ .■ j 5 American Indian Asian Black or African Hispanic or Latino Native Hawaiian White Other/Two or and Alaska Native American and Other Pacific More Races Islander 5 ITEM NO. 8.13. DEMOGRAPHICS % in the Rohnert Park Population (7/l/2024 Census Estimate) Approximate # of People (44,546 total population estimate) American Indian and Alaska Native 1.3% 579 Asian 6.3% 2,806 Black or African American 2.6% 1,158 Hispanic or Latino 32.7% 14,567 Native Hawaiian / Other Pacific Islander 0.5% 223 White 59.0% 24,282 Other/Two or More Races 19.1% 8,508 Female 51.5% 22,941 Male 48.5% 21,605 ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA") STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: This report reflects the Strategic Plan's goals of Community Quality of Life OPTIONS CONSIDERED: 1. RECOMMENDED — Receive informational report on Public Safety in Rohnert Park pertaining to police use of force and traffic citation statistics for 2024. FISCAL IMPACT/FUNDING SOURCE: There is no additional fiscal impact from receiving and accepting this report. Costs for activities directed by Council may need additional appropriations for Administration, City Attorney, and Public Safety departments in order to support the administrative needs and reviews to accomplish goals. Code Compliance Approval Date: Department Head Approval Date: Finance Approval Date: Human Resources Approval Date: City Attorney Approval Date: City Manager Approval Date: 3/6/2025 Attachments: None IN Rohnert Park Department of Public Safety Use of Force &Traffic Citations 2024 Statistics ChiefTim Mattos Director of Public Safety Transparency &Accountability Use of Force I 0 The amount of effort required by police to compel compliance by an unwilling subject Gover lieu uy idw and agency policy Inherent trust from the community they serve Officer responsibility � Use only that force necessary to stop unlawful resistance • Every interaction will be fair and free from bias and discrimination City Demographics https://www.census.gov/quickfacts/fact/ table/rohnertparkcitycalifornia 2024 Show/Use of Force Statistics Total events with officer contact: 34,845 Events resolved without ashow/use of force: 99.9 1 % I i Show of force used in 0.06% of events Use of force occurred in 0.03% of events Less lethal methods were used in 0.01 % of events i i Deadly force was not used at all 2024 Show/Use of Force Statistics Events with show/use of force involving residents of Rohnert Park: 16 American Indian and Alaska Native 2 Asian Black or African American 41 2 1 Hispanic or Latino Native Hawaiian and Other Pacific Islander 3 3 White Show of Force Use of Force Other/Two or More Races 2024 Show/Use of Force Statistics Events with show/use of force involving residents of Rohnert Park: 16 Pointing Pointing Empty Hand Less Lethal Lethal/ Restraint Firearm Taser Control Methods Deadly Force 0 0 0 0 0 0 1 0 0 0 0 0 2 0 0 1 0 0 1 1 2 0 1 0 0 1 0 0 0 0 2 1 0 1 2 0 0 0 0 0 0 0 2024 Show/Use of Force Statistics Events with show/use of force involving non-Rohnert Park residents: 14 American Indian and Alaska Native 3 2 5 2 Show of Force Use of Force 1 1 Asian Black or African Hispanic or Latino Native Hawaiian and White Other/Two or More American Other Pacific Races Islander 2024 Show/Use of Force Statistics Events with show/use of force involving non-Rohnert Park residents: 14 Pointing Pointing Empty Hand Less Lethal Lethal/ Restraint Firearm Taser Control Methods Deadly Force 0 0 0 0 0 0 1 0 0 0 0 0 2 0 0 0 0 0 3 0 0 1 0 0 0 0 0 0 0 0 4 1 1 1 0 0 0 0 0 0 0 0 2024 Citation Statistics Total traffic stops: 7,699 Citations issued: 1,598 Moving/Non-moving citations: speeding, unsafe turning, failure to yield, stop signs, cell phone use, seatbelt violations, etc. Fix -It tickets: Registration violations, modified exhaust, headlight color, tinted windows, etc. 2024 Citation Statistics Citations issued to residents of Rohnert Park: 536 4 29 7 21 29 143 1 4 Fix -It Ticket Moving/Non-Moving Violation 178 55 51 14 American Indian and Asian Black or African Hispanic or Latino Native Hawaiian and White Other/Two or More Alaska Native American Other Pacific Races Islander .-- � 2024 Citation Statistics Citations issued to non-Rohnert Park residents: 1,062 Fix -It Ticket Moving/Non-Moving Violation 353 290 107 93 1 6 31 14 57 57 5 25 American Indian and Asian Black or African Hispanic or Latino Native Hawaiian and White Other/Two or More Alaska Native American Other Pacific Races Islander Questions.?