2025/04/16 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on April 16, 2025
Open Session: 3:00 p.m.
*or soon thereafter the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint
Special Meeting is adjourned
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting of the
City of Rohnert Park Foundation.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on
agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30
minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker
cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Board. Please note that all e-mails sent to the Board are considered to be public
records and subject to disclosure under the California Public Records Act.
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered
earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to
speak on an item under discussion by the Board which appears on this agenda, after receiving recognition
from the Chair, please walk to the rostrum and state your name and address for the record. Any item raised
by a member of the public which is not on the agenda and may require Board action shall be automatically
referred to staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning
of Government Code Section 54954.2(b), the Board is entitled to discuss the matter to determine if it is an
emergency item under said Government Code and may take action thereon.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources
AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject to
disclosure that relate to each item of business referred to on this agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central
Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members
of the Board regarding any item on this agenda after the agenda has been distributed will be made available
for inspection at City Hall and on our website at the same time. Any writings or documents subject to
disclosure that are provided to the Board during the meeting will be made available for public inspection
during meeting and on our website following the meeting.
ANNOUNCEMENT: Please mute pagers, cellular telephones and all other communication devices upon
entering the Council Chamber.
1. CALL TO ORDER/ROLL CALL
Directors: Adams:____Elward:_____Rodriguez:___Vice Chair Sanborn:____Chair Giudice:___
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the Board
Members of the City of Rohnert Park Foundation unless any Board Member or anyone else interested in
a consent calendar item has a question about the item. Board Motion/Vote:
Adams:______Elward:______ Rodriguez:______Sanborn:______ Giudice:______
a. Approval of City of Rohnert Park Foundation Special Meeting Minutes, January 28, 2025 (This is
not a project under California Environmental Quality Act (CEQA))
4. Budget Study Session to Review City of Rohnert Park Foundation Budget for FY 25-26 (Not a
Project Under California Environmental Quality Act (CEQA))
1. Staff Report
2. Public Comments
3. Board Discussion/Direction
A. COMMUNICATIONS/MATTERS TO AND FROM THE BOARD
Copies of communications may have been provided to the Board for review prior to this meeting. Board
Members desiring to read or discuss any communication may do so at this time. Prior to agenda
publication, any Board Member may place an item on this portion of the agenda. Upon the concurrence
of two Members, the item may be added to a subsequent agenda for deliberation and action. In
accordance with the Brown Act, at the Board meeting, Board Members may not add items hereunder,
except for brief reports on his or her own activities or brief announcements regarding an event of
community interest.
B. ADJOURNMENT
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda was posted and available for
review on April 14, 2025 at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928.
Executed this 14th day of April 2025, at Rohnert Park, California.
Sylvia Lopez Cuevas
Foundation Recording Secretary
MINUTES OF THE CITY OF ROHNERT PARK
FOUNDATION BOARD SPECIAL MEETING
Tuesday, January 28, 2025
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING -
CALL TO ORDER/ROLL CALL
Chairperson Giudice called the Special Meeting to order at 7:42 p.m., the notice for which
being legally noticed on January 23, 2025.
All Directors Present: Gerard Giudice, Chair
Emily Sanborn, Vice Chair
Susan H. Adams, Director
Jackie Elward, Director
Samantha Rodriguez, Director
2. PUBLIC COMMENTS
None.
3. CONSENT CALENDAR
A. Approval of City of Rohnert Park Foundation Special Meeting Minutes, January 14,
2025.
ACTION: Moved/seconded (Adams/Elward) to adopt the consent
calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES:
None, ABSENT: None, ABSTAINS: None.
4. REGULAR ITEMS
A. Discuss and Award the Rohnert Park Foundation’s Small Grants Program
Grants for the 2024-2026 Cycle; Authorize the Grant Administrator to Make
Additional Approvals Regarding Conditionally Awarded Grants Pursuant to
Section 3.8 of the Small Grants Program Guidelines; and Authorize the Executive
Director to Rescind the Conditional Grant Awards if the Conditions Are Not
Satisfied Establishment of new Chair and Vice Chair of Foundation Board of
Directors for the Year of 2025. Senior Analyst Carey presented the report.
Recommended Action(s): 1) Approve the Small Grants applications for the 2024-26
grant cycle, along with the conditionally approved applications with an opportunity for
those applicants to further refine their applications subject to additional approvals; 2)
Approve the Small Grants applications for the 2024-26 grant cycle, except for those
recommended for conditional approvals; or 3) Modify/amend the recommendations of the
Review Committee.
PUBLIC COMMENTS: Chelle McDonell spoke about this item.
City of Rohnert Park Foundation Board Special Meeting January 28, 2024
Page 2 of 3
Disclosure of potential conflict of interest:
1. Chair Giudice stated he leases premises adjacent to Credo High School and
therefore has a potential financial conflict on the Credo High Foundation - Outdoor
Adventure Learning application; he is a Rotarian and therefore has a potential
financial conflict on the Rohnert Park-Cotati Rotary Foundation application. his
daughter works in the First Responders Resiliency Inc and therefore has a potential
financial conflict on the First Responders Resiliency Inc - Rohnert Park First
Responders Resiliency Training application.
2. Director Elward stated her daughter attends Technology High School and therefore
has a potential financial conflict with the Technology High School Boosters -
Titans Athletics Support and Friends of Tech High Robotics - Educational
Robotics Program applications.
3. Vice Chair Sanborn stated her daughter attends University Elementary and
therefore has a potential financial conflict on the School Garden Network for
University Elementary at La Fiesta - University Elementary Outdoor Classroom
Habitat Expansion application.
The recusals resulted in a lack of quorum. The Rule of Necessity was applied, and Vice Chair
Sanborn was selected to participate in these proceedings.
Director Elward left the dais at 7:56 p.m.
Chair Giudice left the dais at 7:56 p.m. and Vice Chair Sanborn assumed the gavel.
ACTION: Moved/seconded (Adams/Rodriguez) to approve the following
small grant applications for the 2024-2026 cycle: 1) Credo High
Foundation - Outdoor Adventure Learning; 2) Rohnert Park-Cotati
Rotary Foundation; 3) First Responders Resiliency Inc - Rohnert
Park First Responders Resiliency Training; 4) Technology High
School Boosters - Titans Athletics Support; 5) Friends of Tech
High Robotics - Educational Robotics Program; and 6) School
Garden Network for University Elementary at La Fiesta -
University Elementary Outdoor Classroom Habitat Expansion.
Motion carried by the following unanimous 3-0-2-0 voice vote:
AYES: Adams, Rodriguez, Sanborn, and NOES: None, ABSENT:
Elward and Giudice, ABSTAINS: None.
Director Elward returned to the dais at 8:12 p.m.
Chair Giudice returned to the dais at 8:12 p.m. and re-assumed the gavel.
ACTION: Moved/seconded (Adams/Rodriguez) to approve the small grant
applications for the 2024-2026 cycle that exceed expectations.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Adams, Rodriguez, Sanborn, and NOES: None, ABSENT:
Elward and Giudice, ABSTAINS: None.
City of Rohnert Park Foundation Board Special Meeting January 28, 2024
Page 3 of 3
ACTION: Moved/seconded (Elward/Adams) to give the Executive Director
the authority to determine whether the conditionally approved
applications meet the program requirements and whether or not
they proceed for award.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES:
None, ABSENT: None, ABSTAINS: None.
5. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
6. ADJOURNMENT
Chairperson Giudice adjourned the Special Meeting at 8:40 p.m.
_____________________________________ __________________________________
Sylvia Lopez Cuevas, Secretary Gerard Giudice, Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
Fund Description
Estimated
Beginning
Fund Balance
FY25-26
Projected
Revenue
FY25-26
Projected
Expenditures
FY25-26
Estimated
Ending Fund
Balance
FUND BALANCE SUMMARY
Rohnert Park Foundation Fund
4609 Rohnert Park Foundation 1,961,459 1,596,800 861,300 2,696,959
Rohnert Park Foundation
Acct Number Description
FY 23-24
Actual
FY 24-25
Original
Budget
FY 25-26
Proposed
Budget
$
Change
%
Change
46096000-50315 Concessions Non-Taxable 12,645 12,000 23,250 11,250 93.8%
46096000-50317 Concessions Taxable Sales 8,572 12,000 23,250 11,250 93.8%
TOTAL-Charges for Services 21,217 24,000 46,500 22,500 93.8%
46096000-50079 Interest Income-Allocated 82,295 53,400 80,000 26,600 49.8%
46096000-50082 FMV- Unrealized Gain/Loss 10,600 - - - 0.0%
TOTAL-Interest & Rents 92,895 53,400 80,000 26,600 49.8%
46096000-50341 Contributions 1,385,668 1,418,500 1,470,300 51,800 3.7%
TOTAL-Other Revenue 1,385,668 1,418,500 1,470,300 51,800 3.7%
46096000-63720 Grants-Small Grants Program - 300,000 - (300,000)(100.0%)
TOTAL-Grants - 300,000 - (300,000)(100.0%)
46096000-63335 Other Exps-Concessions 16,901 11,000 15,000 4,000 36.4%
46096000-63395 License & Permit 1,473 1,500 1,500 - 0.0%
46096000-63530 Donations Explorer Program - - 10,000 10,000 100.0%
46096000-63534 Donation Exp GF 5100 Prgrm&Evn - - 150,000 150,000 100.0%
46096000-63535 Donation to GF 5200 PAC 2,843 11,500 90,000 78,500 682.6%
46096000-63536 Donation Exp to 5300 Com Srvcs - - 10,000 10,000 100.0%
46096000-63537 Donation to GF 4140 Storm - - 150,000 150,000 100.0%
46096000-63538 Donation to D4110 Parks - - 260,000 260,000 100.0%
46096000-63539 Donation to D4260 Sustainblty - - 150,000 150,000 100.0%
46096000-63710 Grants- RPF Fee Waiver Program 15,000 - 20,000 20,000 100.0%
46096000-63730 Grants-Municipal Projects 38,873 - - - 0.0%
46096000-66210 SpcDptExp 3,332 - - - 0.0%
TOTAL-Services & Supplies 78,422 24,000 856,500 832,500 3468.8%
46096000-64030 Professional Legal Fees - 2,500 2,500 - 0.0%
46096000-64040 Audit, Acctng, & Tax Fee 200 - 2,300 2,300 100.0%
TOTAL-Prof Contracts 200 2,500 4,800 2,300 92.0%
46096000-71000 T-Out General Fund 1,052,455 - - - 0.0%
46096000-77110 T-Out CIP-Government 97,258 - - - 0.0%
TOTAL-Transfer Out 1,149,713 - - - 0.0%
TOTAL Revenues 1,499,780 1,495,900 1,596,800 100,900 6.7%
TOTAL Expenditures 1,228,335 326,500 861,300 534,800 163.8%
Net Increase (Decrease) Fund Balance 271,445 1,169,400 735,500 (433,900) (37.1%)
Presenter: Betsy Howze
-Director of Finance
Rohnert Park Foundation FY 2025/26 Proposed
Budget
1
Rohnert Park Foundation Proposed Budget
2
Sources
2024-25
Adopted
2025-26
Proposed
$
Change
%
Change
Interest Earnings $ 53,400 $ 80,000 $26,600 49.8%
Charges for Svc 24,000 46,500 22,500 93.8%
Donations & Misc 1,418,500 1,470,300 51,800 3.7%
Total Sources $1,495,900 $1,596,800 $100,900 6.7%
Rohnert Park Foundation Proposed Budget
3
Expenditures
2024-25
Adopted
2025-26
Proposed
$
Change
%
Change
Grants $ 300,000 $ 0 $ 300,000 49.8%
Service & Supplies 24,000 856,500 832,500 3468.8%
Contracts 2,500 4,800 2,300 92.0%
Transfers Out 0 0 0 0.0%
Total Expenditures $326,500 $861,300 $ 534,800 37.1%
Summary of Foundation Expenditures
4
Special Revenue Funds
10,000 Explorer Program to help subsidize program costs, in particular Uniforms
10,000 TOTAL - Special Revenue Funds
General Fund - Community Services
150,000 Programs & Events to support children, teens and youth recreational programs
60,000 Performing Arts Center to support performance activities
30,000 Performing Arts Center net proceeds of Concessions Sales
10,000 Community Centers to start a subsidy program for underserved youth
250,000 T OT AL - Community Services
General Fund - Public Works
150,000 Stormwater Maintenance to support sustainability of creeks
260,000 Park Maintenance to support park playgrounds and beautification
150,000 Sustainability Program to support the Municipal Fleet Electrification Program
560,000 TOTAL - Public Works
810,000 TOTAL - General Fund
Rohnert Park Foundation Recap
5
Recap
2024-25
Adopted
2025-26
Proposed
$
Change
Total Sources $ 1,495,900 $1,596,800 $ 100,900
Total Expenditures 326,500 861,300 534,800
Net Inc./(Decrease)$ 1,169,400 $ 735,500 $ (433,900)
Projected Fund Balance $2,696,959
Questions/Discussion/Direction
6
7
Casino Supplemental Fund
FY 13-14
Actual
FY 14-15
Actual
FY 15-16
Actual
FY 16-17
Actual
FY 17-18
Actual
FY 18-19
Actual
FY 19-20
Actual
FY 20-21
Actual
FY 21-22
Actual
FY 22-23**
Actual
FY 23-24
Actual
FY 24-25
Estimated
FY 25-26
Budget
Beginning Fund Balance - 1,250,288 1,318,390 2,127,057 2,761,021 462,988 711,634 927,403 1,858,947 3,416,913 9,951,560 17,295,674 481,073
Revenues 1,250,288 4,554,850 5,808,667 5,732,753 5,568,467 6,210,214 6,006,502 7,450,722 6,378,083 6,677,874 7,237,464 7,546,506 7,815,009
Traffic Circulation Revenue - - - - - - - - - - 1,287,991 1,287,991 1,287,991
Transfer Reserves - - - - - - - - - 4,365,368
Expenditures - (4,486,749) (5,000,000) (5,098,789) (7,866,500) (5,961,567) (5,790,734) (6,519,178) (4,820,117) (4,508,595) (1,181,341) (15,649,098) (1,287,991)
Inc/(Dec) Fund Balance 1,250,288 1,318,390 2,127,057 2,761,021 462,988 711,634 927,403 931,544 1,557,966 6,534,647 7,344,114 (6,814,601) 7,815,009
*Reserve Casino Expansion (10,000,000) (5,000,000)
Ending Fund Balance 1,250,288 2,568,678 3,445,447 4,888,078 3,224,008 1,174,622 1,639,037 1,858,947 3,416,913 9,951,560 17,295,674 481,073 3,296,082
*Need $40 Million for Traffic Mitigation
**Revenue Includes $4,365,368 of Reserves
Casino Supplemental Fund