2025/01/28 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on January 28, 2025
Open Session: 5:00 p.m.
*or soon thereafter the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint
Special Meeting is adjourned
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting of the
City of Rohnert Park Foundation.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on
agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30
minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker
cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Board. Please note that all e-mails sent to the Board are considered to be public
records and subject to disclosure under the California Public Records Act.
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered
earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to
speak on an item under discussion by the Board which appears on this agenda, after receiving recognition
from the Chair, please walk to the rostrum and state your name and address for the record. Any item raised
by a member of the public which is not on the agenda and may require Board action shall be automatically
referred to staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning
of Government Code Section 54954.2(b), the Board is entitled to discuss the matter to determine if it is an
emergency item under said Government Code and may take action thereon.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources
AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject to
disclosure that relate to each item of business referred to on this agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central
Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members
of the Board regarding any item on this agenda after the agenda has been distributed will be made available
for inspection at City Hall and on our website at the same time. Any writings or documents subject to
disclosure that are provided to the Board during the meeting will be made available for public inspection
during meeting and on our website following the meeting.
ANNOUNCEMENT: Please mute pagers, cellular telephones and all other communication devices upon
entering the Council Chamber.
1. CALL TO ORDER/ROLL CALL
Directors: Adams:____Elward:_____Rodriguez:___Vice Chair Sanborn:____Chair Giudice:___
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the Board
Members of the City of Rohnert Park Foundation unless any Board Member or anyone else interested in
a consent calendar item has a question about the item. Board Motion/Vote:
Adams:______Elward:______ Rodriguez:______Sanborn:______ Giudice:______
a. Approval of City of Rohnert Park Foundation Special Meeting Minutes, January 14, 2025 (This is
not a project under California Environmental Quality Act (CEQA))
4. REGULAR ITEMS
A. Discuss and Award the Rohnert Park Foundation’s Small Grants Program Grants for the 2024-2026
Cycle; Authorize the Grant Administrator to Make Additional Approvals Regarding Conditionally
Awarded Grants Pursuant to Section 3.8 of the Small Grants Program Guidelines; and Authorize the
Executive Director to Rescind the Conditional Grant Awards if the Conditions Are Not Satisfied
(This is not a project under California Environmental Quality Act (CEQA))
1. Staff Report
2. Public Comments
3. Board Discussion/Direction
B. COMMUNICATIONS/MATTERS TO AND FROM THE BOARD
Copies of communications may have been provided to the Board for review prior to this meeting. Board
Members desiring to read or discuss any communication may do so at this time. Prior to agenda
publication, any Board Member may place an item on this portion of the agenda. Upon the concurrence
of two Members, the item may be added to a subsequent agenda for deliberation and action. In
accordance with the Brown Act, at the Board meeting, Board Members may not add items hereunder,
except for brief reports on his or her own activities or brief announcements regarding an event of
community interest.
C. ADJOURNMENT
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda was posted and available for
review on January 23, 2025, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928.
Executed this 23rd day of January, 2025, at Rohnert Park, California.
Sylvia Lopez Cuevas
Foundation Recording Secretary
MINUTES OF THE CITY OF ROHNERT PARK
FOUNDATION BOARD SPECIAL MEETING
Tuesday, January 14, 2025
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING -
CALL TO ORDER/ROLL CALL
Chairperson Adams called the Special Meeting to order at 8:30 p.m., the notice for which being
legally noticed on January 9, 2025.
All Directors Present: Gerard Giudice, Vice Chair
Emily Sanborn, Chair
Susan H. Adams, Director
Jackie Elward, Director
Samantha Rodriguez, Director
2. PUBLIC COMMENTS
None.
3. CONSENT CALENDAR
A. Approval of City of Rohnert Park Foundation Special Meeting Minutes, November
19, 2024
ACTION: Moved/seconded (Elward/Rodriguez) to adopt the consent
calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES:
None, ABSENT: None, ABSTAINS: None.
4. REGULAR ITEMS
A. Establishment of new Chair and Vice Chair of Foundation Board of
Directors for the Year of 2025. Board Secretary Lopez Cuevas presented the
report. Recommended Action(s): Establish the Foundation Board of Directors'
new Chair and Vice Chair for the year of 2025.
The Board received the report and Established the Foundation Board of Directors' new
Chair and Vice Chair for 2025.
5. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
6. ADJOURNMENT
Chairperson Adams adjourned the Special Meeting at 8:34 p.m.
Item 3A
City of Rohnert Park Foundation Board Special Meeting September 10, 2024
Page 2 of 2
_____________________________________ __________________________________
Sylvia Lopez Cuevas, Secretary Gerard Giudice, Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
ITEM NO. 4.A.
4925-4165-1986 v2 1
Meeting Date: January 28, 2025
Department: Administration
Submitted By: Marcela Piedra, Executive Director
Prepared By: Paul Carey, Senior Analyst
Agenda Title: Discuss and Award the Rohnert Park Foundation’s Small Grants Program
Grants for the 2024-2026 Cycle; Authorize the Grant Administrator to Make
Additional Approvals Regarding Conditionally Awarded Grants Pursuant to
Section 3.8 of the Small Grants Program Guidelines; and Authorize the
Executive Director to Rescind the Conditional Grant Awards if the Conditions
Are Not Satisfied
RECOMMENDED ACTION: Discuss and award the Rohnert Park Foundation’s Small Grants
Program Grants for the 2024-2026 Cycle, authorize the Grant Administrator to make additional
approvals regarding conditionally awarded grants pursuant to Section 3.8 of the Small Grants Program
Guidelines; and authorize the Executive Director to rescind the conditional grant awards if the
conditions are not satisfied.
BACKGROUND: The Rohnert Park Foundation staff is pleased to report on the progress of the
2024-2026 Small Grants Program Cycle, launched on September 30, 2024, to support the vital work of
local nonprofit organizations. The application period closed on November 1, 2024, and the award and
performance cycle for the Small Grants Program is expected to conclude on June 30, 2026.
Recognizing the importance of providing comprehensive support to grant applicants, the Foundation
staff was available for technical support from September 23 to November 1, 2024. Further, the
Foundation hosted two well-attended technical assistance meetings via Microsoft Teams on
September 23rd and October 7th, 2024, to guide applicants through the process; additionally,
Foundation staff met individually with nonprofits to discuss their application, provide guidance, and
review the Small Grants Program guidelines. Meeting with Foundation staff prior to submitting a grant
application was mandatory, per Section 2.2 “Pre-Consultation with Staff” requirement in the Small
Grants Program Guidelines.
A total of 24 applications were received, reflecting the vibrant community spirit in Rohnert Park.
Following an initial review, 23 applications advanced to the Review Committee, seeking a total of
$209,373.18 in grant funding and demonstrating strong alignment with the Foundation’s mission and
Guidelines. Unfortunately, one application from Richard Crane Elementary School was ineligible as
the applicant did not meet the IRC Sec. 501(c)(3) requirement and could not be considered further.
CITY OF ROHNERT PARK FOUNDATION
BOARD OF DIRECTORS AGENDA REPORT
ITEM NO. 4.A.
4925-4165-1986 v2 2
Small Grants Program applications were reviewed by the five-member Small Grants Program Review
Committee, comprised of members from the Rohnert Park Community Services, Development
Services, Human Resources, and Public Safety Departments. These members were appointed by the
Rohnert Park Foundation Ad Hoc Committee in August 2024. After a diligent review process, the
Review Committee is recommending full or conditional approval of all 23 eligible applications for
funding, given that the eligible organizations are poised to make a significant positive impact on the
Rohnert Park community. Pursuant to Section 3.8 of the Small Grants Program Guidelines, no
Qualified Applicant may proceed to implement their project assuming grant funding until the
Foundation Board has approved the grant, a grant agreement has been executed, and the Grant
Administrator has issued a Notice to Proceed.
ANALYSIS: This application cycle saw a diverse range of applications supporting everything from
education and community beautification to vital program support. The Review Committee and staff
were also pleased to see a strong showing from nonprofits new to the Small Grants Program, bringing
fresh ideas and perspectives. A significant number of the applications were exceptionally well-written,
demonstrating a clear understanding of community needs and impactful project planning, which will
make monitoring community impacts and applying program metrics easier. The applications that were
judged to “Exceeds Standards,” such as those from Food for Thought, University Elementary, Sozo
Student Center, and Neighbors Organized Against Hunger, are shining examples of strong grant
proposals that would be highly competitive in any funding landscape.
We also recognize the efforts put forth in the remaining applications. While these applications met the
basic standards of the program, they require further refinement to be fully considered consistent with
the Program Guidelines. Areas for potential improvement include, but are not limited to, strengthening
the clarity of project goals, demonstrating greater impact measurement, or providing more detailed
budget narratives. The Small Grants Review Committee has recommended approval of these
applications with conditions. Section 3.8 of the Small Grants Program Guidelines provides that the
Board can approve a grant application and authorize the Grant Administrator to determine whether any
necessary additional approvals (conditions) are necessary before a Notice to Proceed with
implementing the grant can be issued. Foundation staff submits the process established pursuant
Section 3.8 is adequate to ensure that the Board’s conditional approval is satisfied without
necessitating further Board action. In the event that the Grant Administrator believes the applicant has
failed to meet the Board’s conditions in a timely and reasonable manner, the Grant Administrator will
confer with the Executive Director to whom the Board may delegate the authority to reject the failed
application without further Board action.
All of the applicants whose grant applications have been recommended for approval have been verified
as IRC 501(c)(3) charitable organizations in good standing.
RECOMMENDATIONS:
ITEM NO. 4.A.
4925-4165-1986 v2 3
1. Rohnert Park Community Chorale - Chair Replacement at Burton Rec Center - $8203.18
The Rohnert Park Community Chorale, based in Santa Rosa and serving Rohnert Park, submitted “The
Chair Replacement Project at Burton Rec Center,” categorized as a “Community Beautification”
project (Application No. RPF-057), achieved an outstanding score of 20, “Exceeding Standards.” The
Review Committee was highly impressed with the thoroughness and well-researched nature of the
application, which clearly demonstrated a comprehensive understanding of the project’s needs and
potential benefits. The detailed proposal effectively articulated the positive impact new chairs would
have on the community by enhancing the functionality and aesthetic appeal of this important public
space. Beneficiaries will be any community group or community members using the Burton Recreation
Center.
2. School Garden Network for University Elementary at La Fiesta1 - University Elementary
Outdoor Classroom Habitat Expansion - $10,000
University Elementary’s application for an Outdoor Classroom Habitat Expansion, categorized as an
“Education” project (Application No. RPF-018), achieved an outstanding score of 20, “Exceeding
Standards.” This project will take place at the University Elementary at La Fiesta in District 2 and is
being fiscally sponsored by the School Garden Network, an IRC Sec. 501(c)(3) based in Petaluma,
California. The project’s innovative approach to outdoor learning resonated with the reviewers, who
were particularly enthusiastic about the potential for this project to foster hands-on, experiential
learning opportunities for students. The proposed habitat expansion promises to create a dynamic and
engaging environment where students can connect with nature, conduct scientific observations, and
develop a deeper appreciation for the natural world. The campus is open to the public during non-
school hours, at which time the local community has access to the garden and outdoor classroom
space.
3. On Campus Ministries - Sozo Student Center Upgrades and Training Program – $10,000
The Sozo Student Center, based in Rohnert Park, submitted their “Program Support” application (No.
RPF-022), and achieved a score of 20, “Exceeding Standards.” This project will take place at the SoZo
Center in District 3. Reviewers were highly impressed with the program’s comprehensive approach to
youth development, which emphasizes mentoring and hard-skill training to equip young people with
valuable tools for success. The application effectively highlighted the importance of these skill-
building opportunities, particularly considering current workforce training needs, and underscored the
program’s potential to contribute to the economic development of the community by empowering
youth with in-demand skills. Funds will be used to re-felt and re-level the pool table in Sozo, purchase
an XBox GamePass subscription for the students, purchase a new refrigerator for student drinks that
are free or subsidized, purchase a new ice machine for Squatch’s to be used in conjunction with SoZo
and the Barista Training Program, and to fund the Barista Training Program.
1 University Elementary School is using “The School Garden Network” as their IRC Sec. 501(c)(3) sponsor.
ITEM NO. 4.A.
4925-4165-1986 v2 4
4. Food For Thought - Comprehensive Nutrition Program - $10,000
The Food For Thought Comprehensive Nutrition Program, based in Forestville, California, is seeking
“Program Support” (Application No. RPF-014) and received a score of 19, “Exceeding Standards.”
This program will provide free groceries and other services to people living with serious illnesses in
Sonoma County. The reviewers were particularly impressed by the program’s robust accountability
measures, metrics, and comprehensive annual report, all of which demonstrate a strong commitment to
transparent reporting practices. This commitment to accountability ensures that resources are used
effectively and that the program’s impact can be clearly measured and communicated to stakeholders.
The program’s dedication to providing comprehensive nutrition support aligns well with the Rohnert
Park City Council’s priority of “Community Quality of Life.” In the past 12 months, Food for Thought
has supported 174 people through 33,978 healthy meals. The program is expected to be implemented
City-wide.
5. Child Parent Institute (CPI) - School-Based Services - $10,000
CPI School-Based Services, based in Santa Rosa, California, is seeking “Program Support”
(Application No. RPF-028), and received a score of 19, “Exceeding Standards.” The reviewers
acknowledged the program’s valuable contribution to supporting students’ mental and emotional well-
being, recognizing the critical role that mental health plays in academic success and overall
development. By providing essential services within the school setting, this program offers accessible
support to students, promoting a positive and nurturing learning environment where all students can
thrive. Grant funds will help families meet basic needs such as food, utilities, transportation and
housing, and to connect with other resources available in the community. The project will serve 50
families from John Reed Elementary School, as well as families with students enrolled in CPI’s
school-based programs at other elementary, middle and high schools in Rohnert Park. Those school-
based programs include juvenile justice diversion, drug abuse awareness and prevention, and
facilitated peer support groups for students referred by school resource officers.
6. Friends of Tech High Robotics - Educational Robotics Program - $5,900
The Tech High School Educational Robotics Program, based in Rohnert Park has submitted a
compelling application for funding that clearly embodies the spirit of innovation and learning.
Categorized under “Education” (Application No. RPF-030), the program has earned a score of 19,
“Exceeding Standards.” Reviewers were particularly impressed with the program’s dedication to
providing students with hands-on experience in STEM fields, recognizing the importance of robotics in
today’s rapidly evolving technological landscape. The proposed tools and materials purchases will
directly support the team’s goal of designing, building, and fielding up to 10 robots in robotics
competitions each school year, including:
• One to two 12 lb. bots for more experienced team members
• Up to eight 1 lb. bots for newer members in the team’s educational program
ITEM NO. 4.A.
4925-4165-1986 v2 5
• Upgrade a competition arena that can be used to test and refine the design of 1 lb. robots prior
to competitions
Direct beneficiaries include the Tech High robotics student body and interested Tech High students.
Secondary beneficiaries include other schools and members of the public by using the upgraded
competition arena to host demonstrations and competitions engaging other students as well as the
community at large in robotics.
7. Cotati-Rohnert Park Project Graduation - Project Grad 2024/2025 - $10,000
Cotati-Rohnert Park Project Graduation (as part of Sonoma County Safe and Sober Project
Graduation), based in Rohnert Park and Santa Rosa, California, submitted a “Program Support” project
(Application No. RPF-037), and earned a score of 19, “Exceeding Standards.” The reviewers
commended the program's long-standing commitment to providing a safe and engaging environment
for graduating students. This initiative has a proven track record of offering a positive and memorable
experience for young people as they celebrate this important milestone, promoting safety and fostering
a sense of community. By providing a supervised, alcohol- and drug-free environment, Project Grad
contributes significantly to the well-being of our youth and provides peace of mind for families.
Project Graduation is an all-inclusive night of fun for graduates in the Cotati-Rohnert Park Unified
School District, including Rancho Cotate, El Camino, Technology High, Credo High, and Pathways
Charter.
8. Ceres Community Project - Nourishing our Neighbors in Rohnert Park - $10,000
Ceres Community Project, from Sebastopol, California, submitted “Nourishing our Neighbors in
Rohnert Park”, a “Program Support” project (Application No. RPF-055), and achieved a score of 19,
“Exceeding Standards.” The reviewers awarded top marks to this application, praising its thoroughness
and impactful approach to addressing food insecurity. The application effectively conveyed the
program’s deep understanding of the challenges faced by individuals and families struggling with food
access and presented a comprehensive plan to combat hunger within our community. Through a
combination of direct food assistance, educational initiatives, and community partnerships, Nourishing
our Neighbors is making a tangible difference in the lives of those in need. In 2024, Ceres served 83
Rohnert Park clients and their family members, 66 of whom qualify as low- or very low-income. Funds
will go toward 100% organic, medically tailored meals, nutrition education, and wraparound client
care to low-income families experiencing serious illness such as cancer, heart disease, and chronic
kidney disease.
9. Neighbors Organized Against Hunger – Essential Protein Delivery - $10,000
Neighbors Organized Against Hunger (“NOAH”), in Rohnert Park, applied for “Program Support”
(Application No. RPF-027), and earned a score of 18, “Exceeding Standards.” The application
effectively conveyed the organization’s impactful work in addressing food insecurity within the
community. NOAH’s multifaceted approach, which includes community gardens, food distribution
ITEM NO. 4.A.
4925-4165-1986 v2 6
programs, and educational outreach, has been instrumental in increasing access to healthy and
affordable food for vulnerable populations. Protein was singled out for this program, as protein is
crucial for building and repairing tissues, producing enzymes and hormones, and supporting healthy
immune function. This program will take place in District 3; however, NOAH Food distribution is
available without charge to all Rohnert Park and surrounding area residents. NOAH distributes food
each Wednesday from 4:00 PM to 6:00 PM.
10. Rohnert Park-Cotati Rotary Foundation - Rotary Community Peace Park - $10,000
The Rohnert Park-Cotati Rotary Foundation, based in Cotati, California, submitted their Rotary
Community Peace Park project, categorized as “Community Beautification” (Application No. RPF-
033), which scored 18, “Exceeding Standards.” The reviewers expressed appreciation for Rotary’s
contribution to enhancing the Burton Recreation area and the positive impact it will have on the
community. This project promises to transform a public space into a vibrant and welcoming gathering
place for residents of all ages. By incorporating elements that promote peace, reflection, and
community interaction, the Rotary Community Peace Park will provide a valuable asset for the
community and foster a sense of belonging and civic pride. Funds will be used to:
• Design/install prominent signs at the entries to the Burton Peace Park
• Conduct a tile project, where children paint tiles which are then glazed and installed
• Revitalize Burton Peace Park by replacing foliage, repair plant borders, and irrigation.
11. First Responders Resiliency Inc - Rohnert Park First Responders Resiliency Training -
$10,000
First Responders Resiliency Inc., based in Cotati, submitted a “Program Support” project (Application
No. RPF-042), and achieved a score of 18, “Exceeding Standards.” The reviewers commended the
program’s dedication to addressing the challenging issue of mental health within the first responder
community and expressed a desire for the program to be accessible to a wider audience given the
prevalence of mental health challenges throughout our communities. This program provides crucial
support and resources to those who dedicate their lives to serving and protecting our community,
ensuring that they have access to the tools they need to maintain their mental and emotional well-
being. Funding will provide scholarships for Rohnert Park First Responders to attend the
comprehensive, 3-day, First Responders Resiliency Training conference, which provides fire, law
enforcement, dispatch, and emergency medical personnel with tools that enable them to identify and
mitigate the impacts of work-related traumatic stress injury in their lives and the lives of their families.
Families of Rohnert Park first responders are invited to special family training sessions to learn more
about how their family members’ work impacts the family, and what tools they can use to support
themselves and their First Responder.
12. Boys & Girls Clubs of Sonoma-Marin – Rohnert Park Summer Programs - $10,000
ITEM NO. 4.A.
4925-4165-1986 v2 7
The Boys & Girls Clubs of Sonoma-Marin, based out of Santa Rosa, submitted a “Program Support”
application (No. RPF-048), which scored 18, “Exceeding Standards.” The reviewers praised the
organization’s inclusive programs and their vital role in providing engaging activities for children
during the summer months, particularly for families with working parents. The Boys & Girls Clubs
offer a safe and supportive environment where children can learn, grow, and develop essential life
skills. Their programs provide valuable opportunities for academic enrichment, physical activity, and
social interaction, contributing to the positive development of our youth and strengthening our
community. Funds will go toward funding summer camp supplies, field trips, and other identified gaps
following the program assessment.
13. Sitting Room Community Library - My World on a Page - $8,870
The Sitting Room Library, from Penngrove, California, submitted “My World on a Page,” an
Education-focused program (Application No. RPF-029), and scored 18, Exceeding Standards. The
program will be run by Maya Kholsa, the Poet Laureate Emerita of Sonoma County (2018–2020). The
reviewers appreciated the unique nature of this program, which promotes educational opportunities
beyond traditional sports programs. This innovative program fosters creativity, self-expression, and
media literacy skills by providing young people with the platform to share their stories and
perspectives through multimedia projects. The program’s longevity and its presence on Northern
California public news channels are a testament to its positive impact on the community and its success
in empowering youth voices. Project “My World on a Page” is currently slated to take place at John
Reed Elementary School, Evergreen Elementary, University Elementary at la Fiesta, and Monte Vista
Elementary have all expressed interest.
14. Sonoma Bach - Deep Dives - $10,000
The Sonoma County Bach Society, based out of Cotati, California, submitted Sonoma Bach: Deep
Dives, an educational program (Application No. RPF-038), and scored 17, “Exceeding Standards.”
The reviewers welcomed the program’s contribution to diversifying fine arts opportunities within the
community, alongside the previous poetry application. This program offers enriching musical
experiences that deepen participants’ appreciation for classical music and foster a lifelong love of the
arts. By providing opportunities for both active participation and immersive listening, Sonoma Bach:
Deep Dives cultivates a vibrant cultural landscape and enhances access to the arts for our community.
Funds will be used for:
• Hosting guest artists and musicians
• Marketing and promotion to increase community awareness and attendance
• Developing educational workshops and pre-concert talks
• Concert production costs
• Community engagement, including subsidized and complimentary tickets for students and
underserved community members, making the concerts more accessible
ITEM NO. 4.A.
4925-4165-1986 v2 8
15. Technology High School Boosters - Titans Athletics Support - $10,000
The Technology High School Boosters, based in Rohnert Park, submitted their Titans Boosters
Athletics Support, an Education-focused program (Application No. RPF-049), and received a score of
17, “Exceeding Standards.” The reviewers expressed appreciation for the program’s no-cut policy and
its commitment to inclusivity, allowing all students the opportunity to participate in competitive sports.
This inclusive approach ensures that all students, regardless of their skill level or experience, can
benefit from the positive physical, social, and emotional development that participation in sports
provides. By fostering a welcoming and supportive environment, Titans Boosters promote teamwork,
sportsmanship, and a sense of belonging among student athletes. Funds will go toward equipment for
four (4) girls’ and four (4) boys’ sports as well as a commercial ice machine, a standard piece of
equipment for athletic departments.
16. Credo High Foundation - Outdoor Adventure Learning - $10,000
The Credo Foundation, in Rohnert Park, submitted the Outdoor Adventure Learning program,
categorized under “Education” (Application No. RPF-044), and earned a score of 16, “Exceeding
Standards.” The reviewers appreciated the program’s “full circle” approach, which fosters community
and inclusivity by providing outdoor learning adventures for student cohorts from freshman to senior
year. They also acknowledged the broader impact of the program on students’ families and the
community (the second and third order benefits). These outdoor experiences provide unique
opportunities for personal growth, leadership development, and environmental awareness, equipping
students with valuable skills and fostering a lifelong appreciation for nature. The week-long, 12th-grade
adventure learning program is facilitated by a local organization focused on nature-based education for
action at the confluence of ecological, social, and personal systems.
17. Cross & Crown Lutheran Church and School – Community Garden - $5,000
Cross and Crown Lutheran Church and School’s “Education” program, (Application No. RPF-046),
received a score of 16, “Exceeding Standards.” The program's focus on addressing loneliness through
gardening, education, and community involvement was well-received by the reviewers. This initiative
promotes social connection and fosters a sense of belonging by bringing people together to cultivate a
shared garden, learn about sustainable practices, and build meaningful relationships. By addressing the
issue of loneliness, this program contributes to the overall well-being of our community and fosters a
more connected and supportive environment. Funds will be used to re-open the program to the
community at its full capacity following the completion of irrigation and planter-bed restoration
18. Rohnert Park Piranhas Swim Club- Expansion of Competitive Swimming and Learn-to-
Swim Programs - $10,000
The Rohnert Park Swim Club, in Rohnert Park, submitted their application for the Expansion of
Competitive Swimming and Learn-to-Swim Programs, categorized under “Education” (Application
No. RPF-052), earning a score of 16, “Exceeding Standards.” The reviewers were particularly
ITEM NO. 4.A.
4925-4165-1986 v2 9
supportive of the program’s “train the trainer” approach, which invests in coaching development to
benefit future generations of swimmers. This sustainable approach to program growth ensures that
skilled and knowledgeable coaches are available to guide and inspire young swimmers, fostering a
love of swimming and promoting water safety within our community. Funds will go toward
competition equipment, individual training equipment, and additional training for swim instructors to
include:
• Parent and Tot Course
• Swim 102/103
• Swim Strokes 201/202/203
• Advanced Swim Strokes 301/302/303
• Lifesaving Strokes 401/402/403
The Rohnert Park Swim Club aims to increase participation, promote inclusivity of underserved low-
income families of Rohnert Park, and benefit the entire community by reviving its interest in
swimming and creating opportunities for local business during swimming competitions that the club
plans to host.
19. Conditional - Rancho Cotate High School Booster - Community Involvement - $10,000
The Rancho Cotate High School Booster Club, in Rohnert Park, submitted a compelling application for
their Community Involvement program, seeking “Program Support” (Application No. RPF-040). The
application, which received a score of 15, meets the standards of the program. Reviewers particularly
appreciated the potential of the Hudl team-management software program to make athletics more
accessible to families unable to attend games in person, as well as installing tables in front of the
Cougar Stadium snack bar to promote community gathering during sports events. Hudl is a
comprehensive platform that can significantly benefit school athletic programs; its tools for video
analysis, performance tracking, fan engagement through live streaming can help elevate teams and
streamline operations. The reviewers also recognized the value of providing potential sports recruiting
assets to all student athletes, acknowledging the potential for increased visibility to college recruiters to
open doors for students who may otherwise face barriers to higher education.
While the reviewers acknowledged the transformative role of higher education in poorer communities,
offering expanded opportunities, valuable knowledge and skills, and potential access to scholarships
and financial aid, they also sought further clarification regarding the Hudl program itself. Specifically,
reviewers expressed a desire to better understand the platform’s functionality and the justification for
its annual cost. Additionally, the application stated that the Hudl program would be available to all
students, parents, and the community, but the reviewers felt this assertion lacked clarity. To ensure a
comprehensive understanding of the program’s intended reach and impact, the reviewers suggested
that the application could benefit from providing more detailed information and concrete examples of
how Hudl would be utilized and how it would benefit the broader student body and community beyond
student athletes and their families. This additional information would help address any potential
ITEM NO. 4.A.
4925-4165-1986 v2 10
misconceptions and provide a clearer picture of the program’s overall value and alignment with the
goals of the grant program.
The Review Committee recommends that the Board approve the grant award conditioned upon the
Grant Administrator receiving further information regarding the Hudl program and its accessibility to
all families such that it satisfies the Small Grants Program objectives.
20. Conditional - Sonoma County Bicycle Coalition - Rohnert Park Smart Cycling - $6,400
The Sonoma County Bicycle Coalition, based in Santa Rosa, submitted its Rohnert Park Smart Cycling
Program, seeking “Program Support” (Application No. RPF-051), and received a score of 14, “Meets
Standards.” The reviewers found the program’s concept to be commendable, particularly its emphasis
on testing and tracking learning outcomes. This approach is especially relevant given the anticipated
increase in new riders with the upcoming SMART trail expansion. However, the reviewers raised some
important questions that require clarification to strengthen the application further. One key area for
improvement is clarifying the program’s target demographic and outreach strategy. The reviewers seek
a better understanding of whether the program is designed for children, adults, families, or a
combination thereof, and how the program intends to reach and engage its intended audience
effectively.
Additionally, the reviewers encourage the program to consider strategies for expanding its community
reach. Currently, with a proposed class size of 75 participants across three classes, the program’s
potential impact may be limited. Exploring options to increase class sizes or offer additional sessions
could allow the program to benefit a larger segment of the community. Finally, the reviewers noted a
discrepancy in the budget allocation for staffing costs. While the application states that overhead is
under 10% of the requested $6,400, the allocation of $3,000 for staff wages appears to exceed this
limit. To ensure alignment with program guidelines, the reviewers recommend conditionally approving
the application for the full requested amount, contingent upon a budget revision that addresses this
discrepancy and brings staffing costs within the allowable 10% limit under the Small Grants Program
Guidelines.
The Review Committee recommends a conditional grant award until:
• A revised budget is submitted
• A revised scope of work tied to the revised budget is provided
21. Conditional - Waypoint Church - Fall Fest at Waypoint Church - $10,000
Waypoint Church, based out of Rohnert Park, submitted a Fall Fest “Program Support” initiative
(Application No. RPF-034), and received a score of 13, “Meets Standards.” While the reviewers
appreciated the inclusive nature of this free community event and its potential to bring residents
together, they requested additional information to gain a clearer understanding of certain aspects of the
proposal.
ITEM NO. 4.A.
4925-4165-1986 v2 11
Specifically, the reviewers are concerned about the separation of church and state (specifically, the
amount of funding required) require a detailed explanation of how marketing funds will be used to
promote a community event without promoting religious beliefs. The application mentions allocating
$2,000 for “marketing efforts (...) to ensure we effectively promote the event through social media ads
and flyers.” To ensure alignment with the grant program’s Guidelines, the reviewers believe further
details need to be provided about the specific marketing strategies and materials that will be employed.
Providing these clarifications will help the reviewers gain a more comprehensive understanding of the
project and ensure that it aligns with the grant program’s objectives of supporting community events
that are inclusive and accessible to all residents, regardless of religious affiliation.
Committee recommends award be conditioned upon the provision of additional information regarding
the project’s marketing efforts.
22. Conditional - Sonoma County Beekeepers Association - Pollinator Habitat - $10,000
The Sonoma County Beekeepers Association, from Santa Rosa, submitted their “The Pollinator
Habitat project”, an Education-focused initiative (Application No. RPF-056), and received a score of
12, “Meets Standards.” While the reviewers were impressed by the concept and its potential to benefit
the community and environment, they noted some key areas requiring further clarification before the
project can move forward. Specifically, the reviewers emphasized the need for greater detail regarding
the proposed location of the habitat. Because securing appropriate permissions is crucial for any
project involving public or private land, the application would benefit from clearly identifying the
intended site and confirming whether necessary approvals have been obtained.
For instance, if the project is envisioned within a City park, it would need to demonstrate that the
Community Services Department has been consulted and has deemed the project feasible.
Furthermore, the reviewers encouraged the applicants to provide more information about their
organization, including their experience with similar projects and their capacity to oversee the habitat’s
long-term maintenance. Details about the group’s organizational structure, such as identifying a lead
organizer or demonstrating prior success with similar initiatives (e.g., has the Sonoma County
Beekeepers Association implemented comparable projects?), would strengthen the application.
Additionally, clarifying who would be responsible for the ongoing upkeep of the plants, plaques, and
bee hotels – whether it will be managed by volunteers, the organization, or in partnership with the City
– is essential for ensuring the project’s sustainability.
The Review Committee recommends a grant award conditioned upon the following information:
• Revised scope of work to include:
o Location of project with permitting approvals, if required
o Additional information regarding responsibility of ongoing upkeep of the plants,
plaques, and bee hotels
ITEM NO. 4.A.
4925-4165-1986 v2 12
23. Conditional - Loves Legacy Rescue – Euthanasia Education - $5,000
Loves Legacy Rescue, based in Novato, California, is an organization dedicated to animal welfare and
submitted its application (No. RPF-026) under the “Education” category. While the program’s mission
to rescue animals is commendable, the application received a score of 11, “Meets Standards.” The
reviewers noted several areas where the application could be strengthened. One primary concern was
clarification of the organization’s connection to Rohnert Park. The application should explicitly state
how its services directly benefit the Rohnert Park community.
Additionally, it was noted that the Rohnert Park address provided in the application did not appear to
be directly linked to the rescue’s operations. This, coupled with the lack of documented collaboration
with Rohnert Park Animal Services, raised questions about the organization’s current level of
engagement within the local community. Furthermore, reviewers suggested improvements to the
application’s overall presentation and clarity. Ensuring grammatical accuracy, proper capitalization,
and correct spelling throughout the application would better define the project’s purpose and goals and
would support better metrics for measuring its success. Providing specific examples of how Loves
Legacy Rescue collaborates with local shelters, including the names of partner organizations, would
strengthen the application’s narrative and demonstrate a clear understanding of the local context.
The Review Committee recommends the grant award be approved conditioned upon provision of the
following information:
• Updated scope of work, to include:
o Updated Rohnert Park address, confirming project location
o Plan for collaboration with Rohnert Park Animal Services
o Specifically, how Loves will help with rescue vetting, training, and supplies for foster
parents
Post-Meeting Actions
Following the meeting, the Grant Administrator will coordinate individual meetings with each grantee
to review grant disbursement procedures and reporting requirements, and to address any questions that
may arise. In addition, the Grant Administrator will solicit all information associated with the
conditional grants and is authorized by this Board action, pursuant to Section 3.8 of the Guidelines, to
issue a Notice to Proceed with implementation of the grant project once the conditions are satisfied. If
the Grant Administrator concludes that, after reasonable efforts to collect the required information
have failed or the award conditions have not been met, he will confer with the Executive Director who
will decide whether the conditional grant application will be rejected. These meetings will ensure a
smooth and efficient process for managing grant funds and tracking progress.
Additionally, a grant kickoff celebration is tentatively scheduled for February 7th at 6:00 PM, at the
Hotel Centro Sonoma Wine Country, Tapestry by Hilton at 5870 Labath Ave, Rohnert Park,
California. This celebratory event will provide an opportunity for all new grantees to connect with the
ITEM NO. 4.A.
4925-4165-1986 v2 13
Foundation Board, staff and fellow grantees. During the celebration, each of the grantees’ projects will
be highlighted by the Foundation via a video or PowerPoint presentation.
ENVIRONMENTAL ANALYSIS:
This action is not a Project under the California Environmental Quality Act (“CEQA”).
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
1. Community Quality of Life
OPTIONS CONSIDERED: (list however many are appropriate)
1. Option 1: Approve the Small Grants applications for the 2024-26 grant cycle, along with the
conditionally approved applications with an opportunity for those applicants to further refine
their applications subject to additional approvals;
2. Option 2: Approve the Small Grants applications for the 2024-26 grant cycle, except for those
recommended for conditional approvals;
3. Option 3: Modify/amend the recommendations of the Review Committee;
4. Option 4: Do not approve any of the Small Grants Program applications. Not a recommended
option.
FISCAL IMPACT/FUNDING SOURCE: The Foundation approved the Fiscal Year 2024/2025
budget at the June 25, 2024 special Foundation Board meeting. Fiscal Year 2024-25 expenses were
proposed and approved at $326,500, which included $300,000 expenditures for the Small Grants
Program.
Finance Approval Date: 1/23/2025
City Attorney Approval Date: 1/23/2025
City Manager Approval Date: 1/22/2025
Attachments
1. R01_Recommended Applications - 2024-2026 Cycle - Presentation
Rohnert Park Foundation
2024-2026 Small Grants Cycle Prospective Grantees
and Projects
1
2024-2026 Small Grants Background
•Launched: September 30, 2024
•Application Deadline: November 1, 2024
•Cycle Conclusion: June 30, 2026
Application & Review Process
•24 applications received
•23 applications advanced to review committee (totaling
$209,373.18 in requests)
•1 application ineligible (did not meet 501(c)(3) requirements)
Next Steps
•Review board recommends funding all 23 eligible applications
•5 conditionally recommended for approval
2
Technical Assistance
3
•Comprehensive Support: The Foundation provided dedicated
technical support from September 23rd to November 1st.
•Technical Assistance Meetings: Two well-attended online meetings
were held via Microsoft Teams on September 23rd and October 7th,
2024.
•Individual Consultations: Foundation staff provided personalized
support to nonprofits through individual meetings. Covered application
details, program guidelines, and offered tailored guidance.
•Mandatory Pre-Consultation: Meeting with Foundation staff before
submitting an application was mandatory
•Section 2.2 Small Grants Program Guidelines.
Review Committee
Diversity of Applications:
•Wide range of projects supported (education, community beautification,
program support)
•Strong participation from new applicants
Application Quality:
•Many exceptionally well-written applications
•Clear understanding of community needs and impactful project planning
Areas for Improvement:
•Clarity of project goals
•Impact measurement
•Detailed budget narratives
Encouragement and Support:
•Organizations are encouraged to utilize feedback for future applications.
4
20 Total Points
16-20 Exceeds Standards
10-15 Meets Standards
1-10 Does not meet standards
Funding Breakdown
Program Support $96,400.00
Community
Beautification $33,203.18
Education $79,770.00
TOTAL $209,373.18
5
“Exceeds Standards”
Applications
6
16-20 Exceeds Standards
Rohnert Park Community Chorale
•Group: Rohnert Park Community Chorale, Rohnert Park
•Project: Chair Replacement at Burton Rec Center
•Cost: $8,203.18
•Project Type: Community Beautification
•Location: District 1, Burton Recreation Center
•Application Number: RPF-057
•Score: 20 (Exceeds Standards)
•Comments: Thorough and well-researched application
demonstrating a clear understanding of project needs and
benefits. The proposal effectively articulated the positive impact
of new chairs on the community by enhancing the functionality
and aesthetic appeal of Burton Rec Center. 7 Community Beautification
University Elementary at La Fiesta*
•Group: School Garden Network, Petaluma
•Project: University Elementary Outdoor Classroom Habitat Expansion
•Cost: $10,000
•Project Type: Education
•Location: District 2, University Elementary at La Fiesta
•Application Number: RPF-018
•Score: 20 (Exceeds Standards)
•Comments: Innovative approach to outdoor learning with the potential to
foster hands-on, experiential learning opportunities for students. The proposed
habitat expansion will create a dynamic and engaging environment for students
to connect with nature as well as the local community.
8 Community Beautification*University Elementary School is using “The School Garden Network” as their 501(c)(3) sponsor
On Campus Ministries
•Group: On Campus Ministries, Rohnert Park
•Project: Sozo Student Center Upgrades and Training Program
•Cost: $10,000
•Project Type: Program Support
•Location: District 3, SoZo Center, University Square Shopping
•Application Number: RPF-022
•Score: 20 (Exceeds Standards)
•Comments: Comprehensive approach to youth development,
emphasizing mentoring and hard skill training. The Barista
Training Program highlighted the importance of skill-building
opportunities and the program's potential to contribute to
economic development. Equipment upgrades to SoZo will
benefit numerous students. 9 Program Support
Food for Thought
•Group: Food for Thought, Forestville
•Project: Food For Thought Comprehensive Nutrition Program
•Cost: $10,000
•Project Type: Program Support
•Location: Across Rohnert Park
•Application Number: RPF-014
•Score: 19 (Exceeds Standards)
•Comments: Robust accountability measures, metrics, and
comprehensive annual report demonstrate a strong commitment to
transparency. The program's dedication to providing
comprehensive nutrition support aligns with the Rohnert Park City
Council's priority of "Community Quality of Life." 10 Program Support
Child Parent Institute
•Group: Child Parent Institute, Santa Rosa
•Project: CPI School-Based Services
•Cost: $10,000
•Project Type: Program Support
•Location: Across Rohnert Park
•Application Number: RPF-028
•Score: 19 (Exceeds Standards)
•Comments: Grant funds will help families meet basic needs
such as food, utilities, transportation and housing, and to
connect with other resources available in the community.
•The project will serve 50 families from John Reed as well as
families with students enrolled in CPI’s school-based
programs at other elementary, middle and high schools in
Rohnert Park. 11 Program Support
Friends of Tech High Robotics
•Group: Friends of Tech High Robotics, Rohnert Park
•Project: Educational Robotics Program
•Cost: $5,900
•Project Type: Education
•Application Number: RPF-030
•Score: 19 (Exceeds Standards)
•Comments: Provides students with hands-on
experience in STEM fields. Increases availability of
program to more students of varying technical
abilities
12 Education
Project Graduation
•Group: Sonoma County Safe and Sober Project Graduation, Rohnert Park
•Project: Cotati-Rohnert Park Project Grad 2024/2025
•Cost: $10,000
•Project Type: Program Support
•Location: District 3, Community Center
•Application Number: RPF-037
•Score: 19 (Exceeds Standards)
•Comments: Long-standing commitment to providing a safe and engaging
environment for graduating students. Promotes safety, fosters community,
and contributes to the well-being of youth.
•supervised, alcohol- and drug-free environment
13 Program Support
Ceres Community Project
•Group: Ceres Community project, Sebastopol
•Project: Nourishing our Neighbors in Rohnert Park
•Cost: $10,000
•Project Type: Program Support
•Location: Across Rohnert Park
•Application Number: RPF-055
•Score: 19 (Exceeds Standards)
•Comments: Thorough and impactful approach to addressing food insecurity. The program
demonstrates a deep understanding of the challenges faced by individuals and families struggling with
food access.
•Funds will go toward 100% organic, medically tailored meals, nutrition education, and wraparound
client care to low-income families experiencing serious illnesses
14 Program Support
Neighbors Organized Against Hunger
•Group: Neighbors Organized Against Hunger
•Project: Essential Protein Delivery
•Cost: $10,000
•Project Type: Program Support
•Location: Event in District 3, open to all Rohnert Park
•Application Number: RPF-027
•Score: 18 (Exceeds Standards)
•Comments: Impactful work in addressing food
insecurity through community gardens, food distribution
programs, and educational outreach. Highlights the
importance of protein for community health and the
potential consequences of protein deficiency.
15 Program Support
Cotati-Rohnert Park Rotary
•Group: Cotati-Rohnert Park Rotary Club, Cotati/Rohnert Park
•Project: Burton Peace Park
•Cost: $10,000
•Project Type: Community Beautification
•Location: District 1, Burton Community Center
•Application Number: RPF-033
•Score: 18 (Exceeds Standards)
•Comments: Positive impact on the community by enhancing the
Burton Recreation area. The project will create a vibrant and
welcoming gathering place for residents.
16 Community Beautification
First Responders Resiliency
•Group: First Responders Resiliency, Cotati/Rohnert Park
•Project: Rohnert Park First Responders Resiliency Training
•Cost: $10,000
•Project Type: Program Support
•Location: Across Rohnert Park
•Application Number: RPF-042
•Score: 18 (Exceeds Standards)
•Comments: Dedication to addressing mental health within the
first responder community.
•Families of Rohnert Park first responders are invited to special
family training sessions
•Reviewers expressed a desire for the program to be
accessible to a wider audience.
17 Program Support
Boys and Girls Club
•Group: Boys and Girls Clubs of Sonoma-Marin
•Project: Rohnert Park Summer Programs
•Cost: $10,000
•Project Type: Program Support
•Location: Across Rohnert Park
•Application Number: RPF-048
•Score: 18 (Exceeds Standards)
•Comments: Inclusive programs providing engaging
activities for children during the summer months. Offers
a safe and supportive environment for children to learn
and grow.
•Summer camp supplies, field trips, other to be
identified gaps within summer program
18 Program Support
The Sitting Room
•Group: The Sitting Room, Penngrove
•Project: My World on a Page
•Cost: $8,870
•Project Type: Education
•Application Number: RPF-029
•Score: 17 (Exceeds Standards)
•Comments: Unique program that promotes educational
opportunities beyond traditional sports programs.
•Fosters creativity, self-expression, and media literacy skills.
•Headed by Maya Kholsa, Poet Laureate Emerita of Sonoma
County (2018–2020).
19 Education
Sonoma Bach
•Group: Sonoma County Bach Society
•Project: Deep Dives
•Cost: $10,000
•Project Type: Education
•Location: Across Rohnert Park
•Application Number: RPF-038
•Score: 17 (Exceeds Standards)
•Comments: Contributes to diversifying fine arts opportunities
within the community. Offers enriching musical experiences
that deepen appreciation for classical music.
•opportunities for both active participation and immersive
listening 20 Education
Tech High Boosters
•Group: Tech High Boosters
•Project: Titans Athletics Support
•Cost: $10,000
•Project Type: Education
•Location: District 1, Technology High School
•Application Number: RPF-049
•Score: 17 (Exceeds Standards)
•Comments: Inclusive approach to athletics with a no-cut
policy, allowing all students the opportunity to participate.
•Durable equipment for 8 sports (4 boys and 4 girls)
•Commercial ice machine (anti-inflammatory)
21 Education
Credo High Foundation
•Group: Credo High School Foundation
•Project: Outdoor Adventure Learning
•Cost: $10,000
•Project Type: Education
•Location: Credo High School
•Application Number: RPF-044
•Score: 16 (Exceeds Standards)
•Comments: "Full circle" approach fosters community and inclusivity by
providing outdoor learning adventures for student cohorts.
•Freshman to Senior
•Acknowledges the broader impact on students' families and the
community.
22 Education
Cross and Crown
•Group: Cross & Crown Lutheran Church and School
•Project: Community Garden
•Cost: $5,000
•Project Type: Community Beautification
•Location: District 3
•Application Number: RPF-046
•Score: 16 (Exceeds Standards)
•Comments: Addresses loneliness through gardening, education, and
community involvement. Promotes social connection and fosters a
sense of belonging.
•Funds will reopen community garden (to full capacity)
23 Community Beautification
Rohnert Park Piranhas Swim Club
•Group: Rohnert Park Swim Club
•Project: Expansion of Competitive Swimming and Learn-to-Swim Programs
•Cost: $10,000
•Project Type: Education
•Location: District 4 – Honeybee Pool,. District 2 – Magnolia Pool
•Application Number: RPF-052
•Score: 16 (Exceeds Standards)
•Comments: Supportive of the "train the trainer" approach, which invests in coaching development to benefit future generations
of swimmers.
•Aims to increase participation, promote inclusivity of underserved low-income families of Rohnert Park with water-based sports.
24 Education
Conditional Applications
Recommended by Review Board
25
Conditional - Rancho Cotate High School Boosters
•Group: Rancho Cotate High School boosters, Rohnert Park
•Project: Community Involvement
•Cost: $10,000
•Project Type: Education
•Location: District 3, Rancho Cotate High
•Application Number: RPF-040
•Score: 15 (Meets Standards)
Comments: •While the Hudl program has potential, the application lacked clarity regarding its functionality, cost justification, and how it benefits the whole community.•Vague statements about community access raise concerns about the program's true reach and impact. •The connection between Hudl and increasing access to higher education for disadvantaged students was not clearly established. Conditional Award: •Requires a more detailed explanation of the Hudl program, its costs, and how it will be utilized to benefit the broader community, not just student athletes 26 Education
Conditional - Sonoma County Bicycle Coalition
•Group: Sonoma County Bicycle Coalition, Santa Rosa
•Project: Rohnert Park Smart Cycling
•Cost: $6,400
•Project Type: Program Support
•Location: Across Rohnert Park
•Application Number: RPF-051
•Score: 14 (Meets Standards)
•Comments:
•The application failed to clearly identify the target audience (children,
adults, families?) and how the program will effectively reach them.
•Limited community reach with only 75 participants across three classes
raises concerns about the program's overall impact.
•A discrepancy in the budget with staffing costs exceeding the stated
10% overhead limit needs to be addressed.
•Conditional Award: Requires a revised budget that aligns with
program guidelines and a more comprehensive outreach strategy to
maximize community impact.27 Program Support
Conditional - Waypoint Church
•Group: Waypoint Church, Rohnert Park
•Project: Fall Fest at Waypoint Church
•Cost: $10,000
•Project Type: Program Support
•Location: District 3
•Application Number: RPF-034
•Score: 13 (Meets Standards)
•Comments:
•Concerns about the separation of church and state (specifically, the amount of
funding required) require a detailed explanation of how marketing funds will be
used to promote a community event without promoting religious beliefs.
•The application needs to specify the marketing strategies and materials to
ensure compliance with grant guidelines and avoid any perception of promoting
religious activities.
•Conditional Award: Requires:
•detailed marketing plan that demonstrates secularity
•Reworked scope of work including marketing plan
28 Program Support
Sonoma County Beekeepers Association
•Group: Sonoma County Beekeepers Association, Santa Rosa
•Project: Pollinator Habitat
•Cost: $10,000
•Project Type: Education
•Location: To be determined
•Application Number: RPF-056
•Score: 12 (Meets Standards)
•Comments:
•Lack of specifics about the project location and necessary permissions raises concerns
about feasibility. The application needs to clearly identify the site and confirm any required
approvals.
•Limited information about the organization's experience and capacity to manage the
project long-term.
•Unclear who will be responsible for ongoing maintenance (volunteers, organization, city
partnership?).
•Conditional Award, requires:
•Revised scope of work to include
•Location of project with permitting (if necessary) approvals
•Additional information regarding responsibility of ongoing upkeep of the plants, plaques,
and bee hotels 29 Education
Loves Legacy Rescue
•Group: Loves Legacy Rescue, Novato
•Project: Euthanasia Education
•Cost: $5,000
•Project Type: Education
•Location: Across Rohnert Park
•Application Number: RPF-026
•Score: 11 (Meets Standards)
•Comments:
•Weak connection to Rohnert Park. The application needs to clearly articulate how the
project directly benefits Rohnert Park residents and animals.
•Questions about the validity of the provided Rohnert Park address and the organization's
actual presence in the community.
•Lack of documented collaboration with Rohnert Park Animal Services raises concerns about
local engagement.
•Poorly written application with grammatical errors and lack of clarity undermines
professionalism and credibility.
•Conditional Award: Requires an updated and verifiable Rohnert Park address, a concrete
plan for collaboration with Rohnert Park Animal Services, and a revised application with a
new scope of work.
30 Education
Post -Meeting Actions & Next Steps
•Grantee Support:
•The Senior Analyst will schedule individual meetings with each grantee.
•Meetings will cover:
•Grant disbursement procedures
•Reporting requirements
•Answering grantee questions
•Grant Kickoff Celebration:
•Date: February
•Time: TBD
•Location: To be announced
•All new grantees are invited!
•Each grantee will have their projected highlighted by Foundation staff
31
Questions?
32