2025/06/10 City of Rohnert Park Foundation Agenda Packet
CITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on June 10, 2025
Open Session: 5:00 p.m.*
*or soon thereafter recess of the Rohnert Park City Council/RPFA/Successor Agency to
CDC Joint Regular Meeting
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting of the
City of Rohnert Park Foundation.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or
on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and
a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of
speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Board. Please note that all e-mails sent to the Board are considered to be public
records and subject to disclosure under the California Public Records Act.
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If
you wish to speak on an item under discussion by the Board which appears on this agenda, after receiving
recognition from the Chair, please walk to the rostrum and state your name and address for the record.
Any item raised by a member of the public which is not on the agenda and may require Board action shall
be automatically referred to staff for investigation and disposition which may include placing on a future
agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the
agenda within the meaning of Government Code Section 54954.2(b), the Board is entitled to discuss the
matter to determine if it is an emergency item under said Government Code and may take action thereon.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources
AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject to
disclosure that relate to each item of business referred to on this agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central
Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the
members of the Board regarding any item on this agenda after the agenda has been distributed will be
made available for inspection at City Hall and on our website at the same time. Any writings or
documents subject to disclosure that are provided to the Board during the meeting will be made available
for public inspection during meeting and on our website following the meeting.
ANNOUNCEMENT: Please mute pagers, cellular telephones and all other communication devices upon
entering the Council Chamber.
1. CALL TO ORDER/ROLL CALL
Directors: Adams:____Elward:_____Rodriguez:___Vice Chair Sanborn:____Chair Giudice:___
2. PRESENTATIONS
3. EXECUTIVE DIRECTOR OR TREASURER BRIEFINGS
4. PUBLIC COMMENTS
Persons wishing to address the Board on Foundation business not listed on the Agenda may do so at
this time. Each speaker will be allotted three minutes. Those wishing to address the Board on any
business item listed on the Agenda should submit a “Speaker Card” to the Secretary before
announcement of that agenda item.
5. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the Board
Members of the City of Rohnert Park Foundation unless any Board Member or anyone else interested
in a consent calendar item has a question about the item.
Board Motion/Vote:
Adams:______Elward:______ Rodriguez:______Sanborn:______ Giudice:______
a. Approval of City of Rohnert Park Foundation Special Meeting Minutes, April 16, 2025 (This is
not a project under California Environmental Quality Act (CEQA))
6. ACTION ITEMS
A. Consider Adopting a Resolution Approving and Adopting the Operating Budget for
the City of Rohnert Park Foundation for Fiscal Year 2025-26 (Not a Project Under
California Environmental Quality Act)
1. Staff Report
2. Public Comments
3. Resolution for Adoption: Resolution 2025-001 Approving and Adopting the
Operating Budget for the City of Rohnert Park Foundation for Fiscal Year 2025-26
4. Board motion/discussion/vote
Adams:______Elward:______ Rodriguez:______Sanborn:______ Giudice:______
7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
Copies of communications may have been provided to the Board for review prior to this meeting.
Board Members desiring to read or discuss any communication may do so at this time. Prior to
agenda publication, any Board Member may place an item on this portion of the agenda. Upon the
concurrence of two Members, the item may be added to a subsequent agenda for deliberation and
action. In accordance with the Brown Act, at the Board meeting, Board Members may not add items
hereunder, except for brief reports on his or her own activities or brief announcements regarding an
event of community interest.
8. ADJOURNMENT
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda was posted and available
for review on June 5 2025 at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928.
Executed this 5th day of June 2025, at Rohnert Park, California.
Sylvia Lopez Cuevas
Foundation Recording Secretary
MINUTES OF THE CITY OF ROHNERT PARK
FOUNDATION BOARD SPECIAL MEETING
Wednesday, April 16, 2025
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING -
CALL TO ORDER/ROLL CALL
Chairperson Giudice called the Special Meeting to order at 7:32 p.m., the notice for which
being legally noticed on April 10, 2025.
Directors Present: Gerard Giudice, Chair
Emily Sanborn, Vice Chair
Susan H. Adams, Director
Jackie Elward, Director
Absent: Samantha Rodriguez, Director
2. PUBLIC COMMENTS
None.
3. CONSENT CALENDAR
A. Approval of City of Rohnert Park Foundation Special Meeting Minutes, January 28,
2025.
ACTION: Moved/seconded (Adams/Sanborn) to adopt the consent
calendar.
Motion carried by the following unanimous 4-0-1-0 voice vote:
AYES: Adams, Elward, Sanborn, and Giudice NOES: None,
ABSENT: Rodriguez, ABSTAINS: None.
4. REGULAR ITEMS
A. Budget Study Session to Review City of Rohnert Park Foundation Budget for
FY 25-26 (Not a Project Under California Environmental Quality Act (CEQA)).
Executive Director Piedra and Treasurer Howze provided a summary of Foundation and
the Casino Supplemental Fund expenditures and projected fund balances.
PUBLIC COMMENTS: None.
ACTION: By Consensus (Adams opposed, Rodriguez Absent), City Council
directed staff to move forward with their recommendations regarding
the City of Rohnert Park Foundation proposed budget and the Casino
Supplemental Fund.
Item 5.A.
City of Rohnert Park Foundation Board Special Meeting April 16, 2025
Page 2 of 2
5. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
6. ADJOURNMENT
Chairperson Giudice adjourned the Special Meeting at 7:47 p.m.
_____________________________________ __________________________________
Sylvia Lopez Cuevas, Secretary Gerard Giudice, Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
ITEM NO. 6.A.
1
Meeting Date: June 10, 2025
Department: Administration
Submitted By: Marcela Piedra, Executive Director
Prepared By: Betsy Howze, Treasurer
Agenda Title: Adopt a Resolution Approving and Adopting the Operating Budget for the
City of Rohnert Park Foundation for Fiscal Year 2025-26
RECOMMENDED ACTION:
Adopt a resolution approving and adopting the Operating Budget for the City of Rohnert Park
Foundation for Fiscal Year 2025-26.
BACKGROUND:
In November of 2008, the City of Rohnert Park (“City”) created a non-profit, charitable
corporation called the “Focus Rohnert Park Corporation” (“Foundation”). The Foundation is a
legally separate organization for which the elected officials of the City are financially
accountable as its Board of Directors. In February of 2012, the Foundation officially changed its
name to the “City of Rohnert Park Foundation.”
On May 2, 2017, the Foundation Board authorized a memorandum of understanding to accept
on-going Casino Mitigation Community Investment donations provided by the City’s Agreement
with the Federated Indians of Graton Rancheria. City of Rohnert Park passes these contributions
to the Foundation via memorandum of understanding with the City. Contributions from the
Federated Indians of Graton Rancheria for casino mitigation and community investment
purposes began in the fourth quarter of Fiscal Year 2016-17 and have been received every
quarter in every fiscal year since. On June 27, 2023, a Second Amended and Restated
Memorandum of Understanding was authorized that continued the recurring contribution going
forward. The Foundation expects to receive these quarterly contributions for FY 2025-26.
The City of Rohnert Park Foundation Board reviewed a proposed budget for fiscal year 2025-26
at a study session April 16, 2025. The proposed Budget highlights are outlined below.
ANALYSIS:
Fiscal Year 2025-26 revenues of $1,596,800 are expected from three sources, as reflected in the
proposed budget attached as Exhibit A:
(1) $1,470,300 from Graton Mitigation Fund Community Investment quarterly contributions.
(2) $46,500 in revenue from Spreckels Performing Arts Center (PAC) concessions sales;
(3) $80,000 in interest income.
Fiscal Year 2025-26 expenses are proposed at $925,070, as shown on Exhibit A:
BOARD AGENDA REPORT
ITEM NO. 6.A.
2
(1) $10,000 for the reinstituted Public Safety Explorers Program to subsidize program costs
and uniform purchases.
(2) $280,000 for Community Services and the Performing Arts Center (PAC). This includes
general support, concession sales donations to the PAC, the fee waiver program, and a
subsidy program for underserved youth.
(3) $613,770 for Public Works. This includes sustainability of creeks, City beautification and
the municipal fleet electrification program.
(4) $21,300 is budgeted to cover concession purchases, attorney fees, audit fees and permit
costs for next fiscal year.
The Foundation’s fund balance for the fiscal year ending June 30, 2024 is approximately $2.7
million. FY 2024-25 estimated revenues are $1.5 million and projected expenditures are
$300,000. In addition, the Foundation has approximately $2.1 million in encumbered obligations
or liabilities from prior Board-approved Capital Improvement Projects which has reduced the
projected fund balance for FY 2024-25 to approximately $1.8 million. The projected ending fund
balance for FY 2025-26 as proposed is expected to be approximately $2.5 million.
OPTIONS CONSIDERED:
1. Recommended Option: Adopt the City of Rohnert Park Foundation’s Annual Budget for
FY 2025-26.
2. Do not authorize an annual budget and either approve an operational budget at a later time or
consider budget appropriations on an as-needed basis. The absence of a budget is not a
recommended option.
Foundation Treasurer Approval Date: 05/18/2025
Legal Counsel Approval Date: 05/22/2025
Foundation Executive Director Approval Date: 05/22/2025
Attachments:
1. Resolution
a. Exhibit A: Fiscal Year 2025-26 Proposed Operating Budget.
RESOLUTION NO. 2025-001
A RESOLUTION OF THE CITY OF ROHNERT PARK FOUNDATION APPROVING
AND ADOPTING THE OPERATING BUDGET FOR THE CITY OF ROHNERT PARK
FOUNDATION FOR FISCAL YEAR 2025-26
WHEREAS; the Executive Director has heretofore prepared and submitted to the City of
Rohnert Park Foundation Board a proposed budget for the City of Rohnert Park Foundation for
the Fiscal Year 2025-26; and,
WHEREAS, on April 16, 2025, at its scheduled Foundation Board Meeting, the
Foundation Board of Directors discussed the operating budget submitted by the Executive
Director; and,
WHEREAS, on June 10, 2025, at a regular meeting of the Foundation Board, the City of
Rohnert Park Foundation Board of Directors considered the budget submitted by the Executive
Director.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of
Rohnert Park Foundation that it does hereby determine, authorize, and approve the following:
Section 1. The above recitals are true and correct and material to this Resolution.
Section 2. A. Changes directed by the Board during the review of the budget.
Section 2. B. Allow spending to exceed an individual line item up to the amount of the
overall budget;
Section 3. The City of Rohnert Park Foundation Proposed Budget for Fiscal Year 2025-
26, as outlined in the Budget for FY 2025-26 is hereby approved, and adopted as the
budget for the City of Rohnert Park Foundation for Fiscal Year 2025-26.
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park
Foundation.
BE IT FURTHER RESOLVED that the Foundation Treasurer is hereby authorized and
directed to make any administrative changes to the budget to carry forward any planned
expenditures from FY 2024-25 that have been delayed or not have not been reflected in the
Foundation Budget.
DULY AND REGULARLY ADOPTED this 10th day of June, 2025.
CITY OF ROHNERT PARK FOUNDATION
____________________________________
ATTEST: Gerard Giudice, Chair
______________________________
Sylvia Lopez Cuevas, Board Secretary
Resolution 2025-001
Page 2 of 2
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, Legal Counsel
Attachments: Exhibit A
ADAMS: ________ ELWARD: ________ RODRIGUEZ: ________ SANDBORN: ________ GUIDICE: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Rohnert Park Foundation
Acct Number Description
FY 23-24
Actual
FY 24-25
Original
Budget
FY 25-26
Proposed
Budget
$
Change
%
Change
46096000-50315 Concessions Non-Taxable 12,645 12,000 23,250 11,250 93.8%
46096000-50317 Concessions Taxable Sales 8,572 12,000 23,250 11,250 93.8%
TOTAL-Charges for Services 21,217 24,000 46,500 22,500 93.8%
46096000-50079 Interest Income-Allocated 82,295 53,400 80,000 26,600 49.8%
46096000-50082 FMV- Unrealized Gain/Loss 10,600 - - - 0.0%
TOTAL-Interest & Rents 92,895 53,400 80,000 26,600 49.8%
46096000-50341 Contributions 1,385,668 1,418,500 1,470,300 51,800 3.7%
TOTAL-Other Revenue 1,385,668 1,418,500 1,470,300 51,800 3.7%
46096000-63720 Grants-Small Grants Program - 300,000 - (300,000)(100.0%)
TOTAL-Grants - 300,000 - (300,000)(100.0%)
46096000-63335 Other Exps-Concessions 16,901 11,000 15,000 4,000 36.4%
46096000-63395 License & Permit 1,473 1,500 1,500 - 0.0%
46096000-63530 Donations Explorer Program - - 10,000 10,000 100.0%
46096000-63534 Donation Exp GF 5100 Prgrm&Evn - - 160,000 160,000 100.0%
46096000-63535 Donation to GF 5200 PAC 2,843 11,500 90,000 78,500 682.6%
46096000-63536 Donation Exp to 5300 Com Srvcs - - 10,000 10,000 100.0%
46096000-63537 Donation to GF 4140 Storm - - 150,000 150,000 100.0%
46096000-63538 Donation to D4110 Parks - - 313,770 313,770 100.0%
46096000-63539 Donation to D4260 Sustainblty - - 150,000 150,000 100.0%
46096000-63710 Grants- RPF Fee Waiver Program 15,000 - 20,000 20,000 100.0%
46096000-63730 Grants-Municipal Projects 38,873 - - - 0.0%
46096000-66210 Special Dept Expense 3,332 - - - 0.0%
TOTAL-Services & Supplies 78,422 24,000 920,270 896,270 3734.5%
46096000-64030 Professional Legal Fees - 2,500 2,500 - 0.0%
46096000-64040 Audit, Acctng, & Tax Fee 200 - 2,300 2,300 100.0%
TOTAL-Prof Contracts 200 2,500 4,800 2,300 92.0%
46096000-71000 T-Out General Fund 1,052,455 - - - 0.0%
46096000-77110 T-Out CIP-Government 97,258 - - - 0.0%
TOTAL-Transfer Out 1,149,713 - - - 0.0%
TOTAL Revenues 1,499,780 1,495,900 1,596,800 100,900 6.7%
TOTAL Expenditures 1,228,335 326,500 925,070 598,570 183.3%
Net Increase (Decrease) Fund Balance 271,445 1,169,400 671,730 (497,670) (42.6%)
Presenter: Betsy Howze
-Director of Finance
Rohnert Park Foundation FY 2025/26 Proposed
Budget
1Updated 6/10/25 at 2 pm
RP Foundation Post Study Session Changes
2
Contracts and Other Changes Amount
Donations – General Fund Community Services – Programs
& Events (subsidize the AmeriCorps Ambassador cost
previously funded with S.F. Giants’ Junior Giants program)
$ 10,000
Donations – General Fund Public Works – Parks (support
beautification efforts by funding two SMA’s)53,770
Total RP Foundation Post Study Session Changes $ 63,770
Rohnert Park Foundation Proposed Budget
3
Sources
2024-25
Adopted
2025-26
Proposed
$
Change
%
Change
Interest Earnings $ 53,400 $ 80,000 $26,600 49.8%
Charges for Svc 24,000 46,500 22,500 93.8%
Donations & Misc 1,418,500 1,470,300 51,800 3.7%
Total Sources $1,495,900 $1,596,800 $100,900 6.7%
Rohnert Park Foundation Proposed Budget
4
Expenditures
2024-25
Adopted
2025-26
Proposed
$
Change
%
Change
Grants $ 300,000 $ 0 $(300,000)(100.0)%
Service & Supplies 24,000 920,270 896,270 3734.5%
Contracts 2,500 4,800 2,300 92.0%
Transfers Out 0 0 0 0.0%
Total Expenditures $ 326,500 $ 925,070 $ 598,570 183.3%
Summary of Foundation Expenditures 5
Special Revenue Funds
10,000 Explorer Program to help subsidize program costs, in particular Uniforms
10,000 TOTAL - Special Revenue Funds
General Fund - Community Services
160,000 Programs & Events to support children, teens and youth recreational programs
20,000 Fee Waiver Program
60,000 Performing Arts Center to support performance activities
30,000 Performing Arts Center net proceeds of Concessions Sales
10,000 Community Centers to start a subsidy program for underserved youth
280,000 T OT AL - Community Services
General Fund - Public Works
150,000 Stormwater Maintenance to support sustainability of creeks
313,770 Park Maintenance to support park playgrounds and beautification
150,000 Sustainability Program to support the Municipal Fleet Electrification Program
613,770 TOTAL - Public Works
Operating Costs
21,300 Concession Purchases, Attorney Fees, Audit Fees and Permit Costs
21,300 TOTAL - Operating Costs
Rohnert Park Foundation Recap
6
Recap
2024-25
Adopted
2025-26
Proposed
$
Change
Total Sources $ 1,495,900 $1,596,800 $ 100,900
Total Expenditures 326,500 925,070 598,570
Net Inc./(Decrease)$ 1,169,400 $ 671,730 $ (497,670)
Projected Fund Balance $2,453,189
Questions/Discussion/Direction
7