2025/06/24 City Council Resolution 2025-041 RESOLUTION NO. 2025-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING A SERVICES AGREEMENT WITH DAVEY RESOURCES GROUP, INC.
FOR THE DEVELOPMENT OF THE CITY'S URBAN FOREST MANAGEMENT
PLAN IN AN AMOUNT NOT TO EXCEED $150,000, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT,AND FINDING THE AGREEMENT IS
NOT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA))
WHEREAS, the City of Rohnert Park has prioritized environmental sustainability and
climate resilience as part of its adopted 2040 General Plan and Council goals; and
WHEREAS,the City has completed a Tree Canopy Condition Assessment in 2024,which
highlighted the need for an updated, comprehensive Urban Forest Management Plan (UFMP) to
guide long-term planning, planting, and maintenance strategies for the City's urban forest; and
WHEREAS, the UFMP will help identify tree species suited to the local environment,
establish planting priorities, enhance equity in urban tree canopy distribution, and support
greenhouse gas reduction targets; and
WHEREAS, a Request for Proposals was issued and the City received three proposals in
response; and
WHEREAS, following proposal review and evaluation, the review committee selected
Davey Resource Group, Inc. as the preferred consultant based on qualifications, experience, and
the proposed scope of work.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve as follows:
1. The above recitals are true and correct and material to this Resolution.
2. The City Council hereby finds that the development of a UFMP is not a"project" under CEQA
and is,therefore,not subject to CEQA review.
3. The City Council approves of the Consultant Services Agreement with Davey Resource
Group, Inc. in an amount not to exceed $150,000.00 for development of the Urban Forest
Management Plan, which is attached as Exhibit A. The City Manager is hereby authorized
to execute the Agreement with any minor modifications the City Attorney deems
necessary.
DULY AND REGULARLY ADOPTED this 24th da .i e, 2025.
CITY O� ' 0 ' ERT PARK
irShi IP
ATTEST: Gerar•W ayor
Elizabet Machado, ssistant City Clerk
AP O 1 AS TO FORM:
M) 1- en n,City Attorney
Attachments: Exhibit A
ADAMS: Am2 ELWARD: AEG RODRIGUEZ: RL1G SANBORN: At GIUDICE:
AYES: ( S ) NOES: ( 0 ) ABSENT: ( 93 ) ABSTAIN: (0 )
Resolution 2025-041
Page 2 of 2
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CONSULTANT SERVICES AGREEMENT
RE: Urban Forest Management Plan
This AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is entered into as
of the 24TH day of June, 2025, by and between the City of Rohnert Park (“City”), a California
municipal corporation, and Davey Resource Group, Inc. (“Consultant”), a Ohio Corporation
with reference to the following facts, understandings and intentions.
Recitals
WHEREAS, City desires to obtain urban forestry planning and consulting services for the
development of the City of Rohnert Park’s Urban Forest Management Plan; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3, subject to the terms and conditions of this Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. City. The City Manager or his/her designee shall represent City
for all purposes under this Agreement, except where approval for the City is specifically required
by the City Council. The Environmental & Sustainability Manager is hereby designated as the
project manager (“Project Manager”). The Project Manager shall supervise the progress and
execution of this Agreement.
B. Consultant. Consultant shall assign Michael Cappon to have
overall responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals as the
City through its staff may determine from time to time, Consultant shall perform the services set
out in the “Scope of Work” attached hereto as Exhibit A and incorporated herein by reference.
B. Time of Performance. Consultant’s services are to commence upon
receipt of a written notice to proceed from City, but in no event prior to receiving a fully
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executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. Consultant’s services are to be completed not later than
July 31, 2026. Consultant shall perform its services in accordance with the schedule attached
hereto as Exhibit A. Any changes to these dates in either this Section 3 or Exhibit A must be
approved in writing by the City.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed: (1) with due diligence, using its best efforts
to perform and coordinate all activities in a timely manner; (2) in accordance with all applicable
legal requirements; and (3) with the standard of quality ordinarily expected of competent
professionals in Consultant’s field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fails
to make such correction in a timely manner, City may make the correction and charge the cost
thereof to Consultant.
4. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Consultant, including both
payment for professional services and reimbursable expenses, shall be at the rate and schedules
attached hereto as Exhibit B, and incorporated herein by reference. However, notwithstanding
the foregoing, Consultant shall be required to complete all work identified in Exhibit A in an
amount not to exceed the total cost identified in Exhibit B, and in no event shall the amount City
pays Consultant exceed One Hundred Forty-Nine Thousand, Four Hundred Forty-
Two Dollars and No Cents ($149,442.00). The City’s payment under this Agreement shall
not be deemed a waiver of unsatisfactory work, even if such defects were known to the City at
the time of payment.
B. Timing of Payment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation demonstrating work performed
during the billing period and shall conform to Federal Funding invoicing requirements, if
applicable. Except as otherwise provided herein, City shall make payment, in full, within thirty
(30) days after City’s approval of the invoice.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted and unencumbered
appropriation of the City. In the event the City has not appropriated sufficient funds for payment
of Consultant services beyond the current fiscal year, this Agreement shall cover only those costs
incurred up to the conclusion of the current fiscal year; payment for additional work is
conditional upon future City appropriation.
C. Changes in Compensation. Consultant will not undertake any work that
will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without prior
written amendment to this Agreement. City shall have the right to amend the Scope of Work
within the Agreement by written notification to Consultant. In such event, the compensation and
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time of performance shall be subject to renegotiation upon written demand of either party to the
Agreement. Consultant shall not commence any work exceeding the Scope of Work without
prior written authorization from the City. Failure of Consultant to secure City’s written
authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether by way of compensation, restitution,
quantum meruit, etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums under
the federal Social Security Act, any applicable unemployment insurance contributions, Workers
Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes
or assessments now or hereafter in effect and payable by reason of or in connection with the
services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no premium or
enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours
per work week, or work performed during non-standard business hours, such as in the evenings
or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on
a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it
be in the form of sick leave, administrative leave, or for any other form of absence.
F. Litigation Support. Consultant agrees to testify at City’s request if
litigation is brought against City in connection with Consultant’s work product. Unless the
action is brought by Consultant or is based upon Consultant’s negligence, City will compensate
Consultant for the preparation and the testimony at Consultant’s standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
5. Term. This Agreement shall commence upon its execution by both parties and
shall continue in full force and effect until completed, amended pursuant to Section 19, or
otherwise terminated as provided herein.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
any, shall be subject to the Project Manager’s inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by Consultant under the Agreement shall be vested in City, none of which
shall be used in any manner whatsoever by any person, firm, corporation, or agency without the
expressed written consent of the City. Consultant shall assume no responsibility for the
unintended use by others of such final work products which are not related to the scope of the
services described under this Agreement. Basic survey notes and sketches, charts, computations,
and other data prepared or obtained under the Agreement shall be made available, upon request,
to City without restriction or limitations on their use. Consultant may retain copies of the above-
described information but agrees not to disclose or discuss any information gathered, discussed
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or generated in any way through this Agreement without the written permission of City during
the term of this Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest Requirements.
A. Consultant covenants and represents that neither it, nor any officer or
principal of its firm, has, or shall acquire any investment, income, business entity, interest in real
property, or other interest, directly or indirectly, which would conflict in any manner with the
interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant’s services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent, or subcontractor without the express
written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
B. Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(1) will not have the power to make any governmental decision,
including whether to: approve any rates, rules, regulations, policies, standards, or guidelines of
the City or any of its subdivisions; adopt or enforce any laws; issue, deny, suspend, or revoke
any permit, license, application, certificate, order, or any similar authorization or entitlement;
authorize, modify, or renew any form of City contract; grant approval to any City contract
specifications on behalf of the City; or grant City approval for any plans, designs, reports, or
similar; and
(2) will not participate in the making of any governmental decision in
the equivalent of a staff capacity. For the purposes of this provision, “participating in a
governmental decision” includes providing information, an opinion, or a recommendation
directly to any person at the City empowered to make a decision on behalf of the City without
significant intervening substantive review; and
(3) will not perform the same duties for the City that would otherwise
be performed by a staff member required to report under the City’s conflict of interest code.
(2 Cal. Code Regs. § 18700.3.)
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee or agent of the City shall be personally liable to
Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by
law, the City shall have no liability or responsibility for any accident, loss, or damage to any
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work performed under this Agreement whether prior to its completion or acceptance or
otherwise.
11. Indemnity.
A. Indemnification. To the fullest extent permitted by law, Consultant shall,
at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City)
and hold harmless City and any and all of its officers, officials, employees, agents and volunteers
(“Indemnified Parties”) from and against any and all liability (including liability for claims,
demands, damages, obligations, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual,
alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs and
expert witness fees) of any nature (“Liability”), whether actual, alleged or threatened, which
arise out of, pertain to, or relate to the performance or failure to comply with this Agreement,
regardless of any fault or alleged fault of the Indemnified Parties.
1. For design professionals (as that term is defined by statute) acting
within the scope of their professional capacity, to the fullest extent permitted by law, Consultant
shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the
City) and hold harmless any Indemnified Parties from and against any and all Liability, whether
actual, alleged or threatened, which arise out of, pertain to, or relate to Consultant’s negligence,
recklessness, or willful misconduct, or as may be provided by statute in Civil Code § 2782.8, as
may be amended from time to time.
2. The only exception to Consultant’s responsibility to indemnify,
protect, defend, and hold harmless the Indemnified Parties from Liability is due to the active
negligence or willful misconduct of City or its elective or appointive boards, officers, agents and
employees.
B. Scope of Obligation. Consultant’s duty to indemnify, protect, defend and
hold harmless as set forth in this Section 11 shall include the duty to defend (by counsel
reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker’s compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
Agreement. This indemnification shall be regardless of and not in any way limited by the
insurance requirements of this contract. This indemnification is for the full period of time
allowed by law and shall survive the termination of this agreement. Consultant waives any and
all rights to express or implied indemnity against the Indemnified Parties concerning any
Liability of Consultant arising out of or in connection with the Agreement or Consultant’s failure
to comply with any of the terms of this Agreement.
C. Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this
Section 11 shall not be excused because of Consultant’s inability to evaluate Liability, or
because Consultant evaluates Liability and determines that Consultant is not or may not be
liable. Consultant must respond within thirty (30) calendar days to any tender by the City, unless
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the time for responding has been extended by an authorized representative of the City in writing.
If Consultant fails to timely accept such tender, in addition to any other remedies authorized by
law, as much of the money due or that may become due to Consultant under this Agreement as
shall reasonably be considered necessary by the City may be retained by the City until
disposition has been made of the matter subject to tender, or until Consultant accepts the tender,
whichever occurs first. Consultant agrees to fully reimburse all costs, including but not limited
to attorney’s fees and costs and fees of litigation incurred by the City in responding to matters
prior to Consultant’s acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City and shall have responsibility for
and control over the details and means of providing its services under this Agreement.
Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation
and services necessary for the successful completion of the services under this Agreement. As
an independent contractor, Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it
may have to any such rights. Consultant, its officers, employees and agents shall not have any
power to bind or commit the City to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession to
comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant’s failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers’ Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers’ compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant’s subcontractors (if any)
shall, to the extent required by the California Labor Code, pay not less than the latest prevailing
wage rates to workers and professionals as determined by the Director of Industrial Relations of
the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of
the applicable wage determination are on file at the City’s office of the City Clerk.
D. Injury and Illness Prevention Program. Consultant certifies that it is aware
of and has complied with the provisions of California Labor Code § 6401.7, which requires
every employer to adopt a written injury and illness prevention program.
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E. Business Licenses. Unless exempt by law, Consultant and all
subcontractors shall have acquired, at Consultant’s expense, a business license from the City in
accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City’s issuance of an
authorization to proceed with the Services. Such license(s) shall be kept valid throughout the
term of this Agreement. City may withhold compensation from Consultant until such time as
Consultant complies with this section.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by City or as required by law.
15. Assignment; Subcontractors; Employees
A. Assignment. Consultant shall not assign, delegate, transfer, or convey its
duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in
or to the same or any part thereof without the City’s prior written consent, which shall be in the
City’s sole discretion. Any assignment without such approval shall be void and, at the City’s
option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employees. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
are deemed to be employees of Consultant, and Consultant agrees to be responsible for their
performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
16. Insurance. Without limiting Consultant’s indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days’ notice comply with any changes in the
amounts and terms of insurance as may be required from time-to-time by City’s risk manager.
17. Termination of Agreement; Default.
A. This Agreement and all obligations hereunder may be terminated at any
time, with or without cause, by the City upon five (5) days’ written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this Agreement
within the time and in the manner herein provided or otherwise violates any of the terms of this
Agreement, in addition to all other remedies provided by law, City may terminate this
Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
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satisfactorily rendered by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of Consultant’s breach of the Agreement.
C. In the event City terminates this Agreement without cause, Consultant
shall be entitled to any compensation owed to it up to the time of such termination, it being
understood that any payments are full compensation for services rendered prior to the time of
payment.
D. Upon termination of this Agreement with or without cause, Consultant
shall turn over to the City Manager immediately any and all copies of studies, sketches,
drawings, computations, and other data, whether or not completed, prepared by Consultant or its
subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this
Agreement. Such materials shall become the permanent property of the City. Consultant,
however, shall not be liable for City’s use of incomplete materials nor for the City’s use of
complete documents if used for other than the project contemplated by this Agreement.
18. Suspension. City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of Consultant to perform any provision of this
Agreement. Consultant will be paid for satisfactory services performed prior to the date of
suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort, and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys’ fees, to the prevailing party. In awarding attorneys’ fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys’ fees paid or incurred in good faith.
22. Time Is of the Essence. Time is of the essence in this Agreement. Upon receipt
of a written notice from City to proceed with work required by this Agreement, Consultant shall
immediately commence work to perform the services required in accordance with the schedule
of work. In the event that the Agreement does not include a fixed schedule for completion of
work, Consultant shall diligently prosecute all work until completion.
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23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first-class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth below. Either party
may change its address by notifying the other party in writing of the change of address. Notice
shall be deemed communicated within seventy-two (72) hours from the time of mailing if mailed
as provided in this section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
If to Consultant: Davey Resource Group, Inc.
Attn: Michael Cappon
295 S. Water Street, Suite 300
Kent, Ohio 44240
24. Consultant’s Books and Records.
A. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City and all documents and records
which demonstrate performance under this Agreement for a minimum period of three (3) years,
or for any longer period required by law, from the date of termination or completion of this
Agreement.
B. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Consultant’s address indicated for receipt of notices in this
Agreement.
C. City may, by written request by any of the above-named officers, require
that custody of the records be given to the City and that the records and documents be
maintained in the City Manager’s office.
25. Agreement Is Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
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employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or
national origin. Consultant will take affirmative action to ensure that applicants are treated
during such employment without regard to race, religion, age, sex, creed, color, sexual
orientation, marital status, or national origin. Such action shall include, but shall not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. Consultant further agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
27. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
28. City Not Obligated to Third Parties. The City shall not be obligated to or liable
for payment hereunder to any party other than Consultant.
29. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such party may have hereunder. All remedies
permitted or available under this Agreement, or at law or in equity, are cumulative and
alternative. As a condition precedent to commencing legal action involving a claim or dispute
against City arising from this Agreement, Consultant shall comply with the claims-presentation
requirements under the Government Tort Claims Act, California Government Code Sections
900, et seq. and the Rohnert Park Municipal Code.
30. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
31. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
32. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
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The parties hereby expressly agree to the use of electronic signatures, which shall be deemed to
have the same effect as an original signature.
33. News Releases/Interviews. All Consultant and subcontractor news releases,
media interviews, testimony at hearings and public comment shall be prohibited unless expressly
authorized by City.
34. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
35. Authority. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK DAVEY RESOURCES GROUP, INC
By:
Marcela Piedra, City Manager By:
Amber Krebbers, Regional Operations Manager
Date: Date: 6/13/2025
Per Resolution No. 2025- adopted by the
Rohnert Park City Council at its meeting of
June 24, 2025.
DAVEY RESOURCES GROUP, INC
By:
Chris Bast
Senior Vice President, Treasure and Operations Support
Date: 6/13/2025
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
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DRG will prepare meeting summaries and submit monthly progress reports that summarize completed tasks, budget
status, upcoming deliverables, and any proposed adjustments to maintain project alignment and efficiency.
Community stakeholders will be invited to participate throughout the process. DRG will develop a Community
Engagement Plan and support coordinated outreach activities to solicit input from residents and relevant
stakeholders and ensure that feedback informs key plan elements. Through a structured, communicative, and
collaborative approach, DRG will ensure that the project is delivered on time, on budget, and in alignment with the
City’s goals. DRG will also support the City in presenting draft and final UFMP documents to City Council and
applicable boards or commissions for review and adoption.
Scope of Work
Research, Policies and Practices
The UFMP will serve as an inclusive guide to support the effective enhancement, management, and expansion of the
City’s urban forest in the years ahead.. This undertaking involves an adaptive approach encompassing collaboration,
research, education and active community involvement. Drawing from DRG's extensive experience in tailoring plans
across North America to meet specific community needs, we present a refined methodology for your UFMP. Our
strategy involves systematically addressing all components essential for a strategic UFMP, offering additional optional
elements to further enhance and inform the portrayal of the City's urban forest to stakeholders.
Our refined approach centers on establishing feasible goals derived from a blend of historical and current research,
incorporating current data, document analysis, staff contributions, and community perspectives. By aligning with city
and stakeholder interests and leveraging our expertise, we will merge scientific insights and best management
practices to develop a plan that addresses relevant City goals. Our adaptable methodology presents flexibility to cater
specifically to Rohnert Park and the unique needs of the municipality, laying the groundwork for a robust UFMP based
on science and industry best practices and local relevance.
Urban Forestry Program and Policy Assessment
DRG will conduct a thorough evaluation of the City’s current urban forestry practices to identify both existing strengths
and areas that require enhancement. This assessment will begin with a comprehensive review of all relevant
materials, including urban forestry policies, plans, documentation, and existing reports. The purpose is to evaluate
how effectively current efforts align with the City’s urban forestry goals and identify opportunities to implement best
practices that support long-term sustainability and resilience.
Key elements of this review will include:
● 2024 Tree Inventory and Condition Assessment – Analyzing existing data to understand the composition,
health, and needs of the urban forest.
● 2040 General Plan – Reviewing applicable sections to ensure consistency between long-term planning goals
and the objectives of the Urban Forest Management Plan (UFMP).
● Municipal Code – Assessing current regulations related to tree protection, planting, and maintenance to
determine their effectiveness and alignment with industry standards.
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● City Guidelines, Permits, and Specifications – Evaluating existing procedures for tree care, removal, and
permitting to identify potential gaps or inefficiencies.
● Maintenance Resources and Service Levels – Reviewing current staffing, equipment, and funding levels to
assess operational capacity and identify opportunities for improvement.
Drawing on these findings, DRG will provide targeted, actionable recommendations grounded in industry best
management practices. These recommendations will address key areas such as tree care and maintenance standards,
operational efficiency, interdepartmental coordination, and resource allocation. Emphasis will also be placed on
enhancing communication among departments and stakeholders, strengthening relationships with decision-makers,
and engaging the broader community.
All recommendations will be tailored to fit within the City’s existing regulatory and planning framework, ensuring they
are practical, implementable, and aligned with the City’s long-term vision for its urban forest. The insights gained from
this assessment will directly inform the development of the UFMP and guide discussions within the project working
group, laying a strong foundation for a healthy, sustainable, and resilient urban forest.
Ordinance Review with Redlined Recommendations
At DRG, we understand that effective urban forest governance starts with strong, well-aligned policies and regulations.
One of the most impactful steps a city can take to protect and enhance its tree canopy is to ensure its municipal code
fully supports urban forestry goals. With expertise in drafting, reviewing, and modernizing tree preservation
ordinances across California, DRG is uniquely positioned to help Rohnert Park strengthen its regulatory framework.
We will conduct a targeted analysis of how existing municipal policies and codes intersect with urban forestry
management, identifying areas where revisions are needed to align with the goals and action steps of the Urban Forest
Management Plan (UFMP). This review will highlight policy gaps, inconsistencies, and opportunities for greater
integration of urban forest considerations into the City’s broader planning and development practices.
As a key deliverable, DRG will produce a redlined version of Chapter 17.15 – Tree Preservation and Protection. This
redline will reflect our expert recommendations for modernizing the ordinance, including the removal of outdated
provisions, the addition of clear and enforceable language, and structural refinements to improve usability. Our
recommendations will draw from national best practices and our direct experience supporting cities with similar
needs, ensuring Rohnert Park’s ordinance is both practical and forward-thinking.
Operations Review
DRG will conduct a thorough review of existing policies and practices governing the care of municipal trees,
encompassing pruning, pest management, tree planting, and removal, as well as budget review. Recommendations
will be crafted to align with City tree maintenance standards and goals, and established policies and Best Management
Practices (BMPs) for tree care. Emphasis will be placed on developing objectives and action steps consistent with City
objectives, aimed at enhancing internal efficiencies, reducing costs, and minimizing liability. Recommendations will
also promote improved communication and coordination among city departments responsible for managing and
adjacent to the urban forest, decision-makers, and the community. Operational guidance will be informed by industry
standards set forth by organizations such as the International Society of Arboriculture (ISA), Tree Care Industry
Association (TCIA), and the American National Standards Institute (ANSI), leveraging best practices for effective tree
care.
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Stakeholder Interviews
DRG will conduct up to eight (8) individual in-person interviews with stakeholders who have a vested interest and/or
responsibility for the urban forest. During these interviews, we will delve into various aspects, including:
● Protocols and processes related to urban forestry management.
● Utilization of available tools for monitoring, maintenance, and planning.
● Reviewing procedures for development applications involving trees, ensuring their protection and integration.
● Evaluation of ongoing and proposed projects, including Capital Improvement projects, to assess their impact
on the urban forest.
● Examination of existing ordinances that either support or impede the management and growth of the urban
forest.
● Analysis of conflicts and cooperation among stakeholders affecting the urban forest.
● Identification of gaps in urban forestry sustainability indicators to guide future improvements.
● Exploration of additional funding sources and resources available to bolster the Urban Forestry Division's
capabilities and initiatives.
Through these interviews, we aim to gather comprehensive insights that will inform the development of effective
strategies and recommendations for urban forest management and sustainability.
Working Group Meetings
Working group meetings are essential for developing a successful UFMP. These meetings bring together a diverse
range of stakeholders, including City planners, the City arborists, and community members. This collaborative
approach ensures the plan is comprehensive and reflects various perspectives, fostering creative problem-solving and
innovation. Engaging stakeholders in these discussions helps align the UFMP with local needs and priorities, informs
best management practices, develop a desirable tree list, build consensus, and secure buy-in, ensuring broad support
for the plan’s implementation.
DRG will collaborate with the City to identify key stakeholders responsible for managing, maintaining, and advocating
for the urban forest. DRG will facilitate working group meetings to explore key issues, challenges, and opportunities
for the urban forest. We will present and discuss recommendations for best practices, common strategies, and unique
solutions to meet the City’s goals and objectives.
Within each, of up to six (6) meetings, DRG will provide an agenda and materials relevant to the topic of discussion.
These meetings will help address challenges and conflicts, ensuring the UFMP is adaptable and sustainable in the long
term. By keeping stakeholders informed and involved, these meetings will increase transparency, accountability, and
trust in the process. Smaller, more focused group discussions will also be organized to dive deeper into specific topics.
Assessment of Conditions and Opportunities
The 2024 Tree Canopy Condition Assessment identified planting opportunities on public land and does not include
key metrics from trees located on private property. DRG and the City recognize that achieving the citywide canopy
cover goals outlined in the General Plan will require coordinated action across both public and private sectors,
supported by sustained investment and community engagement over time. The UFMP presents an opportunity to
evaluate the feasibility of these goals more comprehensively. Through this process, the UFMP will help define realistic
scenarios, clarify implementation pathways, and outline the roles and responsibilities of various stakeholders in
achieving long-term canopy objectives.
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To support this effort, we recommend conducting both a land use survey and a comprehensive land cover assessment
and urban tree canopy (LCA/UTC) analysis. These tools will allow the City to better quantify available planting space,
assess existing canopy coverage by land ownership and use, and evaluate opportunities for equitable canopy
expansion. This data-driven approach will enable the City to strategically prioritize efforts and align resources with
achievable outcomes.
Conduct Tree Canopy Survey
A clear understanding of existing urban forest
resources is essential for informed long-term
planning and effective management. DRG will
conduct an Urban Tree Canopy (UTC) assessment
using methodologies approved by the U.S.
Environmental Protection Agency (EPA). These
scientifically validated methods have undergone
rigorous review to ensure accuracy and reliability.
Using the most current leaf-on imagery from the
USDA’s National Agriculture Imagery Program
(NAIP), supplemented by high-resolution data
from Nearmap, available LiDAR datasets, and
Geographic Information System (GIS) data layers,
DRG will perform a comprehensive analysis to
quantify the current extent of tree canopy cover.
The assessment will classify land into five key
cover types: tree canopy, impervious surfaces,
pervious surfaces, bare soils, and water. In addition,
we will generate canopy metrics for up to eight (8)
distinct geographies—such as management zones,
rights-of-way, open spaces, building footprints, and
four additional areas identified in collaboration with the City of Rohnert Park at the start of the project. This spatial
analysis will serve as a foundational dataset to guide urban forest planning, equity-focused investment, and climate
resilience strategies.
Land Cover Mapping Extraction Strategy
To identify tree canopy cover and land cover classifications, DRG will utilize an object-based image analysis (OBIA),
intelligence and feature extraction methods to process and analyze current high-resolution color infrared (CIR) aerial
imagery and remotely sensed data. Advanced image analysis techniques will be applied to classify and separate the
land cover layers from the overall imagery. The semi-automated, supervised extraction process will be carried out
using Feature Analyst, an extension of ArcGIS®.
Post Processing
The results of the land cover extraction process will undergo post-processing and be clipped to each project boundary
before undergoing manual editing, aiming to produce smaller, more manageable, and efficient file sizes. Secondary
source data, high-resolution aerial imagery, and custom ArcGIS® tools will facilitate the final manual editing, quality
checking, and quality assurance processes (QA/QC). The manual QA/QC process will be carried out to identify, define,
and correct any misclassifications or omissions present in the final land cover layer.
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Land Cover Accuracy Standards
DRG will perform manual editing and quality assurance/quality control (QA/QC) checks on all UTC and land cover
layers. The QA/QC process will use ArcGIS to identify, clean, and correct any misclassifications or topology errors in the
final land cover dataset. Initial land cover extractions in urban and rural areas will be edited at a 1:2,000 quality control
scale, and woodland/forested areas at a 1:5,000 scale. The project aims to achieve a minimum of 95% user accuracy
for urban tree canopy and impervious classes, and an overall accuracy of 94% or higher.
Land Cover Metrics
Area and percentages of canopy cover will be calculated for
each land cover type and designation (e.g., City-wide, parks
and open space, land use, zoning, improvement and
redevelopment areas, neighborhood, subdivisions,
watersheds, flood zones, etc.). This comparison of canopy
cover with geography and land use will become a primary
resource for recommendations and goals for your
community forest. Specific natural resource factors will be
evaluated and prioritized to determine areas that provide
multiple functions and benefits and should be considered a
high priority for protection and preservation. In addition,
this GIS layer can be used beyond the UTC Assessment in
conjunction with existing GIS information to evaluate the
relationship of the tree canopy to other assets and issues
that may be of interest.
Report Maps
DRG will provide report maps depicting results of the tree canopy assessment. Other maps can include tree canopy
change, ecosystem services, priority planting, tree health, etc. The maps will follow the project style guide and be
accessible to color-blind persons. The number of maps will depend on input from DRG and data provided by the client.
Historic Change
Land cover is a unique resource that has a high susceptibility to change due to the complexities arising from the
myriad activities—anthropogenic and natural variation—it underpins. These changes can be tracked using the UTC
assessment. Utilizing a past UTC, DRG can conduct a change assessment that will identify points of growth and loss.
The analysis will include spatial change, acreage change, percent change, and absolute change for the geographies
specified by the city. Deliverables include ESRI® shapefiles, metadata, and an Excel™ spreadsheet of the percent
canopy cover change containing data. To accomplish the tree canopy change assessment, DRG will use a current land
cover layer and historic tree canopy layers from prior assessments or generate historic layers as a part of this project.
The process to complete the change assessment includes the following steps:
● Prepare the tree cover layers for comparison.
● Conduct spatial analysis of gains and losses. Note locations in a separate file where canopy changes (i.e., gain,
loss, persistence).
● Summarize change classes for each boundary layer as needed.
● Record change acres, percent change, and absolute change.
● Design maps for data visualization as needed.
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Ecosystem Services
Using the tree canopy area identified by the land cover analysis, ecosystem benefits for air quality, carbon, and
stormwater will be assessed using i-Tree Software (i-Tree Canopy and i-Tree Hydro, specifically). Air quality values will
consist of pounds of pollutants removed and a monetary value of those removed pollutants (carbon monoxide (CO),
nitrogen dioxide (NO2), ozone (O3), sulfur dioxide (SO2), and particulate matter less than 10 microns (PM10). Carbon
storage and sequestration values will be reported in tons and monetary value. Stormwater values will be assessed
using land cover percentages. Stormwater values will be reported as gallons of stormwater runoff avoided by tree
canopy and a monetary value, which is assigned by multiplying the gallons of runoff avoided by the cost to treat a
gallon of stormwater/wastewater. This does not measure pollution.
Modeling Stormwater and Pollutant Reduction
Using i-Tree Hydro, DRG will evaluate how variations in tree canopy and impervious surface cover influence both the
quantity and quality of stormwater runoff across the project area. The tool allows for simulation of hydrologic
processes to quantify the role of existing and potential tree canopy in intercepting rainfall, promoting infiltration, and
reducing surface runoff. Canopy data will be analyzed to estimate the average annual reduction in stormwater runoff
attributable to trees within the city limits, providing insight into the ecosystem services delivered by urban forests.
This assessment is particularly valuable for supporting long-term water quality strategies, including the development
of goals related to stream restoration, preservation, and regulatory compliance. i-Tree Hydro will generate estimates of
average annual pollutant runoff for key indicators such as total suspended solids, oxygen-demanding substances,
phosphorus, nitrogen, and other pollutants. These outputs will offer a science-based foundation for evaluating the
co-benefits of tree planting and preservation, allowing the City to incorporate urban forestry more directly into its
stormwater management and water quality planning frameworks.
Priority Planting Plan with Tree Placement Model
DRG will utilize data derived from prioritized planting
sites identified through the UTC assessment to
strategically plan future tree planting projects. This
information will guide decisions regarding the
approximate number of trees to be planted and their
recommended sizes, with an emphasis on maximizing
the planting of medium to large canopy tree species to
optimize environmental benefits.
To support this effort, DRG will create a comprehensive
attribute table organizing planting sites by geographic
units such as land use, council district, block group, and
neighborhood association, as well as by priority level.
Additional site attributes will include the presence of
existing street trees, location within riparian areas, and
ownership status (public or private). Using
custom-developed scripts, DRG will simulate tree
planting across multiple scenarios at varying
community scales—neighborhoods, districts, and blocks. These simulations will enable tree placement based on
parameters such as budget constraints, target tree counts, and random distribution. The output will include projected
counts of large, medium, and small trees, configured according to specified planting densities for each size class. The
model will offer flexibility to plant exclusively on public land, private land, or both, depending on community
preferences. Planting efforts will prioritize locations categorized as Very High and High priority in the initial analysis,
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ensuring resources are directed to areas with the greatest potential for impact. This data-driven Priority Planting Plan,
supported by the Tree Placement Model, will provide actionable insights and practical guidance to maximize the
benefits of urban tree planting projects.
Socioeconomic Analysis
The Socioeconomic Analysis evaluates the distribution of tree canopy in relation to key demographic and economic
factors in Rohnert Park, including income, population density, ethnicity, age, education, poverty, unemployment, and
property values. This assessment identifies neighborhoods with lower tree coverage and potential disparities in access
to urban forestry benefits.
The analysis also incorporates health data from the Centers for Disease Control and Prevention (CDC) at the census
level to examine possible links between tree canopy and health outcomes such as heat-related illnesses, asthma, and
heart disease. This information supports informed decision-making for urban forestry planning that considers both
environmental and social factors. By integrating socioeconomic data, the City can prioritize tree planting and
maintenance efforts in areas where they may have the most impact, aligning with the goals of the 2040 General Plan.
Urban Heat Mapping
Capturing land surface temperature data is a critical
component in monitoring urban heat islands, assessing air
quality, and supporting the overall well-being of residents.
To evaluate the influence of urban tree canopy on localized
heat effects, DRG will perform a land surface temperature
analysis using Landsat 8 imagery captured during late
afternoon summer conditions, when surface temperatures
typically peak. This analysis will identify the areas
experiencing the highest surface temperatures. By
examining multiple years of imagery, we can assess trends
and changes in urban heat island intensity over time. While
the data can be correlated with changes in tree canopy
coverage, it may also reveal additional contributing factors
that warrant further investigation.
Tree Canopy & Land Cover Assessment Summary Report
The Tree Canopy & Land Cover Assessment Summary Report will provide the City of Rohnert Park with a robust,
data-driven foundation essential for strategic urban forest management and planning. By quantifying current land
cover—specifically tree canopy, impervious surfaces, and pervious areas—this report establishes a clear and
scientifically validated baseline to guide informed decision-making and prioritize urban greening efforts. Utilizing
methodologies endorsed by the U.S. Environmental Protection Agency and leveraging high-resolution aerial imagery,
LiDAR data, and GIS layers, the report offers precise spatial analyses across multiple geographies within the city.
This baseline analysis identifies neighborhoods and zones most vulnerable to heat exposure and environmental
stress, enabling the City to target investments where urban tree planting and canopy preservation will most effectively
enhance climate resilience. The assessment integrates City-specific data, including the 2040 General Plan Vulnerability
Assessment and the 2015 Heat and Climate Change Study, ensuring that recommendations align with existing policy
frameworks and long-term community goals.
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Importantly, the report supports cross-department collaboration by providing actionable GIS datasets, detailed land
cover maps, and ecosystem service evaluations—such as air quality improvement, carbon sequestration, and
stormwater runoff reduction—using i-Tree software tools. This comprehensive approach facilitates stakeholder
engagement and community outreach, fostering transparent communication and citizen participation in urban
forestry initiatives.
In addition, the Priority Planting Plan and tree placement models enable the City to strategically expand canopy
coverage, focusing on areas with the greatest potential to mitigate urban heat islands and promote equity. The
integration of socioeconomic and wildfire risk analyses further refines these priorities by highlighting disparities in
canopy distribution and identifying wildfire-vulnerable zones, supporting sustainable and resilient urban forest
management.
Together, these insights will inform the UFMP, underpin policy development, and enable the City of Rohnert Park to
track progress toward sustainability, equity, and climate adaptation objectives, consistent with the goals outlined in
the City’s General Plan.
Community Engagement
Public Outreach Plan
Early in the process, DRG will develop a Public Engagement Plan tailored to Rohnert Park's unique community context.
This plan will identify key audiences, recommend appropriate outreach channels, and outline effective engagement
tools to promote broad, inclusive, and meaningful participation in the UFMP process. Within the plan DRG will define
the materials and strategies needed to support the City’s outreach goals. We will create clear, consistent messaging
that effectively communicates the goals, benefits, and importance of urban forest planning in a way that resonates
with Rohnert Parks' stakeholders.
Working closely with City staff, DRG will ensure all outreach efforts are culturally relevant, accessible, and aligned with
the City’s communications protocols. This approach will guarantee that community input is genuinely integrated into
the development of the UFMP. Deliverables will include:
● A strategy for community engagement aligned with local demographics and communication preferences
● A suite of professionally branded, user-friendly outreach materials (e.g., flyers, digital graphics, presentations,
surveys)
● Guidance for City staff or designated representatives on timing, messaging, and distribution of materials
● Recommendations for both in-person and digital engagement opportunities
Workshop/Open House
DRG will develop materials and facilitate one in-person workshop to inform the development of the UFMP. The format
of the workshop will be developed by the project team, but is intended to both provide information and solicit input to
gauge community impressions, experiences, and goals for the urban forest. The location, date, and time of the
workshop will be determined in coordination with the City to ensure accessibility and strong participation.
The format of the workshop will be designed by the project team in alignment with project goals and community
engagement best practices. The session will serve both to share key information about the planning process and to
actively solicit public input. Through guided discussions and interactive activities, the workshop will gather
community perspectives, lived experiences, and aspirations related to Rohnert Park’s urban forest. Resident input
will help inform the development of goals, strategies, and priorities for the UFMP.
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Online Engagement
While traditional in-person meetings with open comment sessions have long been effective, attendance has declined
significantly since 2020. In recent years, we have found that community members increasingly prefer the convenience
and flexibility of online informational meetings. This format provides an accessible and efficient way to communicate
key information, including the planning process, next steps, opportunities for input, and how community feedback
will inform recommendations and outcomes.
Online meetings also streamline the comment-gathering process by allowing participants to share their input in an
organized and inclusive manner. A key advantage of virtual meetings is that they can be recorded and made available
for later viewing, giving participants the opportunity to review the content at their convenience.
For this project, we will conduct and record one virtual public meeting. The recording will be shared with Rohnert Park
for posting on the City’s website and/or integrated into the StoryMap platform. When paired with tools such as
StoryMaps and online surveys, this approach significantly broadens public participation and awareness. The flexibility
of this format allows individuals to thoughtfully engage with the material, reflect on the information presented, and
provide more meaningful feedback. The combination of recorded presentations, digital engagement tools, and
extended survey response windows has resulted in significant community involvement and valuable input across a
variety of projects.
Online Survey
DRG will prepare, develop, host, and analyze an online survey designed to gather resident feedback on key aspects of
Rohnert Park’s urban forest. The survey will solicit public input on the quality and extent of urban forest services,
perceived health and coverage of the tree canopy, community priorities for future investment, and preferences for
urban forest management strategies. We recommend launching the survey concurrently with the virtual community
meeting and workshop. This timing encourages attendees to share the survey with family, friends, and neighbors,
while also ensuring that individuals who are unable to attend the meetings still have an opportunity to provide input.
City Council Presentation
DRG will prepare and deliver one presentation to the City Council to communicate the key elements of the UFMP. The
presentation will cover the plan’s purpose, findings, and recommendations.
Plan Development
Process, Deliverables, and Milestones
The UFMP development process by DRG is rooted in collaborative efforts and comprehensive research. Our adaptive
approach begins with inclusive stakeholder engagement to gather insights and align objectives. Research
encompasses historical regulations, policies, and community input, guided by both stakeholder input and DRG's
expertise. The resulting narrative text, authored by experienced urban forestry specialists, encompasses various
aspects such as programming, policy, management, best practices, partnerships, planting strategies, and
community engagement. Throughout the process, findings from meetings, interviews, and surveys inform plan
development. The UFMP aims for clarity, relevance, and achievability, addressing challenges with practical and
measurable solutions. Adopting an adaptive approach, DRG ensures the plan remains dynamic, guiding sustainable
management practices and enhancing urban green spaces' resilience and vitality.
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Background Review
Planning and resource development for an Urban Forest Management Plan (UFMP) is typically led by the governing
entity responsible for the urban forest. DRG will review all relevant materials related to the City’s Urban Forestry
Program to assess alignment with stated goals, identify strengths, and pinpoint areas for improvement. This review
will include relevant plans, policies, operational documents, and reports. As previously noted, DRG will benchmark the
program against industry-recognized tools and standards to support a thorough audit of current practices.
Review and Recommend Tree List
An updated tree list will support the development of a healthy and sustainable urban forest. By prioritizing long-lived,
regionally appropriate species that provide key benefits such as shade, cooling, and carbon capture, the City of
Rohnert Park can maintain essential ecosystem services while advancing goals related to livability, equity, and
resilience.
In 2024, DRG completed a detailed Urban Forest Resource Analysis assessing the structure, condition, and benefits of
the City’s public tree population. This included species composition, age distribution, canopy coverage, biodiversity,
and quantification of ecosystem services like carbon storage, air quality improvement, stormwater reduction, and
energy savings. The analysis showed that Sequoia sempervirens (coast redwood) makes up 32.6% of the urban forest.
While valuable, its dominance poses risks related to pests, disease, and climate stress.
To address this, DRG will develop an updated tree species list in collaboration with City Arborist Brandon Keck. The list
will recommend climate-adapted, diverse species suited to local conditions and planting constraints, helping reduce
dependence on any single species and enhancing the urban forest’s resilience over time.
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Best Management Practices
DRG will draw on Davey’s experience and expertise in urban forestry and
arboriculture to develop a comprehensive set of best management practices
that can be applied across a wide range of urban forest management activities
in the City. This effort will incorporate current research, stakeholder
collaboration, and assessments to ensure the best management practices are
practical, science-based, and responsive to local conditions.
To support this work, DRG will facilitate working group sessions to gather input
and ensure the best management practices reflect community values and
priorities. The collaborative process will allow for the adaptation of practices to
the specific environmental and operational context of the County.
The best management practices will be grounded in nationally recognized
standards developed by organizations such as the International Society of
Arboriculture (ISA), the Tree Care Industry Association (TCIA), and the American National Standards Institute (ANSI).
DRG will present draft best management practices to working groups for review and refinement, fostering shared
ownership and support for implementation. Aligning these practices with trusted industry benchmarks will enhance
transparency, build community trust, and support consistent, high-quality care across the Rohnert Park’s urban
forest.
Funding Strategies
To support the long-term success of the Urban Forest Master Plan, DRG will develop a customized Urban Forestry
Program Funding Roadmap for Rohnert Park. This roadmap will identify a wide range of funding opportunities to
sustain implementation, maintenance, and future program growth—particularly on County-owned lands.
DRG will explore both traditional and creative funding strategies tailored to the City’s needs. These may include local
funding mechanisms, grants, green financing tools, community partnerships, and other emerging approaches that
promote sustainable urban forest management. This roadmap will serve as a practical tool to equip the City with
innovative, actionable solutions that can support a resilient and well-funded urban forest well into the future.
Implementation and Monitoring Framework
DRG will develop an implementation framework to ensure the UFMP is not only adopted but effectively carried out. In
collaboration with the Advisory Working Group, we will outline a suggested structure for monitoring tree planting,
maintenance activities, and the urban forest’s impact on reducing extreme heat and advancing equity goals. This
framework will support ongoing evaluation of progress and guide adaptive management to keep the plan aligned with
Rohnert Park’s long-term vision for a resilient and inclusive urban forest.
Designing a Customized Urban Forest
Management Plan for Rohnert Park
DRG brings a proven track record in developing customized UFMP’s that align research, best practices, and
stakeholder input to support sustainable urban forestry. For the City of Rohnert Park, DRG will integrate insights from
city staff, community members, and stakeholders to develop clear, actionable strategies that ensure the urban forest is
protected, maintained, and equitably expanded into the future.
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Design of Urban Forest Management Plan
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Our process is grounded in collaboration and guided by adaptive, research-based planning. It begins with inclusive
engagement and a review of existing policies, operations, and community input. The resulting plan, authored by
DRG’s experienced urban forestry professionals, will cover programming, policy, management practices, planting
strategies, and partnerships. The UFMP will be relevant, practical, and measurable. It will be designed to address local
challenges and support long-term goals. While the following description outlines our standard approach, DRG remains
flexible and responsive, ensuring the final plan reflects the City’s evolving needs and vision.
DRG will produce a comprehensive UFMP tailored to Rohnert Park. The plan will synthesize findings from the urban
forest assessment, operations review, and stakeholder engagement to ensure that all recommendations reflect local
conditions, priorities, and capacity. Designed for clarity and usability, the UFMP will feature a visually engaging layout
and a structure that supports implementation, monitoring, and long-term adaptability. It will provide actionable
guidance on best management practices, policy enhancements, funding strategies, and data-driven approaches to
addressing canopy inequities. The final plan will be formatted for PDF delivery and will include, at a minimum, the
following core components:
● Executive Summary
● Acknowledgments
● Introduction
● The State of the Urban Forest:
○ Tree Canopy & Land Cover Assessment
○ Regulations and Policies
○ Urban Forestry Operations
○ Benefits of trees and canopy cover
○ Existing programs and partnerships
○ Summary of key challenges and
opportunities for the urban forest
● Community Voices:
○ A summary of community engagement
activities and outcomes
UFMP Draft 1
● Roadmap for an Equitable and Resilient Urban
Forest
○ Goals, Objectives, and comprehensive
actions
○ Key performance indicators
○ Implementation and Monitoring
○ Framework
○ timeline and milestones (adaptive and
dependent upon resources and current
priorities)
○ Climate Resilient Tree List Summary
○ Tree protection summary
○ Anticipated cost (range) for all objectives
● Appendices
○ Background and Operations Report
○ Ordinance Audit and Redline
○ Tree Canopy & Land Cover Assessment
Report
○ Climate Resilient Tree Species List
○ References and Definitions
Draft 1 is minimally formatted, comprehensive, and (at least) 85% complete. This draft is intended for review by the
City and project team members. DRG requests consolidated feedback from all reviewers and we are happy to facilitate
working group meetings to resolve any conflicts. Once feedback on the first draft is resolved and there is consensus on
the final elements to be included in the plan, DRG will begin the design phase and layout for Draft 2.
UFMP Draft 2
Draft 2 is fully formatted in a professionally designed layout and (at least) 95% complete. The City UFMP will be
visually pleasing. We will work with you to develop design and style guidelines early in the planning process so that all
documents and outreach materials have a branded, recognizable, and cohesive appearance. If a UFMP website is
desired, we are happy to discuss this option. Draft 2 is suitable for public release and review by all stakeholders. DRG
will collaborate with the City project team to resolve all feedback and reach a consensus on revisions for a final UFMP.
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Design of Urban Forest Management Plan
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Docusign Envelope ID: B6DA1F72-37CD-40E5-A9A8-D0F0FA9E6DE0 EXHIBIT B
Cost Proposal
DRG’s proposed costs are comprehensive and reflect all anticipated expenses required to complete the scope of work.
This includes travel and per diem for field and project staff, vehicle usage rates, equipment usage and related
operational costs, as well as project coordination, data processing, reporting, and applicable administrative overhead.
We are committed to transparency in our pricing and welcome the opportunity to provide further detail or
clarification.
Task Type Cost Task Total
Background and Operations Review, including KO and Project Administration $47,640
Kickoff meeting - onsite, including prep/follow up FFP $6,879
Background review FFP $5,639
Ordinance review - w/redlined recommendations FFP $7,918
Tree List - review/update w/climate ready species FFP $5,709
Operations review FFP $6,699
Stakeholder interviews (onsite - up to 8 ) FFP $14,796
working group/tech team meetings (up to 6) FFP $4,701
Project administration/management FFP $10,227
Resource Assessment/Analysis $33,887
Tree canopy and land cover assessment - mapping FFP $6,433
Historic change assessment FFP $2,573
Land cover metrics FFP $1,633
Ecosystem services FFP $1,835
Stormwater management - point source pollution FFP $1,633
Priority planting plan - w/tree placement model FFP $3,538
Socioeconomic/Equity analysis FFP $3,130
Urban Heat Mapping FFP $3,184
Tree Canopy & Land Cover Assessment Summary Report FFP $7,206
Report maps FFP $2,722
Community Engagement $21,503
Community Engagement Plan FFP $4,201
Workshop/Open House - One onsite FFP $4,700
Presentation - One virtual, recorded FFP $2,800
Online survey (develop, host, analyze) FFP $4,511
Council/Board Presentation - onsite FFP $5,291
Urban Forest Master Plan $46,412
UFMP: includes Draft 1, Draft 2, delivered as PDF FFP $38,550
Custom Design and Style Guide FFP $2,457
Editor, Layout and Design FFP $5,405
Total All Tasks $149,442
Docusign Envelope ID: B6DA1F72-37CD-40E5-A9A8-D0F0FA9E6DE0
Exhibit C
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EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Consultant shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by Consultant, its agents, representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an “occurrence” basis, including products and completed operations, property
damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering,
Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with
a limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with
Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease. (Not required if consultant provides written verification it
has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriates to Consultant’s
profession, with a limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
If Consultant maintains broader coverage and/or higher limits than the minimums shown above,
the City requires and shall be entitled to the broader coverage and/or the higher limits maintained
by Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional
insureds on the CGL policy with respect to liability arising out of work or operations performed
by or on behalf of Consultant including materials, parts, or equipment furnished in connection
with such work or operations. General liability coverage can be provided in the form of an
endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85, or both
CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if later revisions used).
Primary Coverage
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Exhibit C
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For any claims related to this contract, Consultant’s insurance coverage shall be primary
insurance primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its
officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees, or volunteers shall be in excess of Consultant’s insurance
and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with
notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said
Consultant may acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be necessary to effect this
waiver of subrogation, but this provision applies regardless of whether the City has received a
waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require
Consultant to provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention. The policy language shall provide, or
be endorsed to provide, that the self-insured retention may be satisfied by either the named
insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current
A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or the
beginning of contract work;
2. Insurance must be maintained and evidence of insurance must be provided for at least
five (5) years after completion of the contract of work; and
3. If coverage is canceled or non-renewed, and not replaced with another claims-made
policy form with a Retroactive Date prior to the contract effective date, Consultant must
purchase “extended reporting” coverage for a minimum of five (5) years after completion
of contract work.
Verification of Coverage
Consultant shall furnish the City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage
required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
Docusign Envelope ID: B6DA1F72-37CD-40E5-A9A8-D0F0FA9E6DE0
Exhibit C
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listing all policy endorsements to City before work begins. However, failure to obtain the
required documents prior to the work beginning shall not waive Consultant’s obligation to
provide them. The City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at any time.
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CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the Regional Operations Manager , and a duly authorized representative of the firm of Davey Resource Group, Inc. ,
whose address is 295 S. Water Street STE 300 Kent, OH 44240 , and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
NA
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
6/13/2025
Date Signature
OAK #4858-0652-4811 (Rev. 10/23)