2025/07/22 City Council Agenda Packet
"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow."
ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
Tuesday, July 22, 2025
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and
participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00
p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting
central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our
YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda,
or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance
with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to
modification by the City Council in accordance with the adopted City Council Protocols). Speakers are
encouraged to complete a Public Comment card and submit it to the Clerk at the time of the meeting.
This helps ensure an orderly and efficient meeting, but it is not required.
Members of the public may also provide advanced comments by email at publiccomment@rpcity.org
Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of
the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item
Number in the subject line of the email. The emails will not be read for the record but will be
provided to Council. Please note that all e-mails sent to the City Council are considered to be public
records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of
the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else
raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City
of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Adams_____Elward_____Rodriguez_____Sanborn______Giudice______)
2.READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the
land. Let it be acknowledged that the City of Rohnert Park is located within the traditional
homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and
Southern Pomo peoples.
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS
4.A County of Sonoma Assessment Roll for the 2025/26 Assessment Year and Assessment
Values in the City of Rohnert Park presented by Deva Marie Proto, County Clerk-
Recorder-Assessor-Registrar of Voters
Item 4.A. Presentation
5.DEPARTMENT HEAD BRIEFINGS
5.A Informational Report Regarding 4th of July, 2025 by Public Safety Director Tim Mattos
Item 5.A. Presentation
6.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
within which the decision may be challenged to the 90th day following the date that the decision
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section
54952.3): Members of the City Council receive no additional compensation as a result of convening this
joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following
multi-year broad goals (listed below in no particular order):
1.Long Term Financial Sustainability 3.Planning and Infrastructure
2.Community Quality of Life 4.Organization Well Being
THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU!
Our cross-departmental communications team works together on media relations, social media,
internal and external communications, stakeholder relations, the City's website, branding, media, and
communications support to the City as a whole. Please visit rpcity.org/i_want_to__/connect to stay
connected and informed.
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
6.A Public Comment
Item 6 Public Comment
7.CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City
Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community
Development Commission, whichever is applicable, unless any Council Member or anyone else
interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Adams_____Elward_____Rodriguez_____Sanborn______Giudice______)
7.A Acceptance of Reports from Finance Department (This is not a project under California
Environmental Quality Act (CEQA)):
Item 7.A.1. City Bills/Demands for Payment dated June 24, 2025, through July 4, 2025
Item 7.A.2. Successor Agency- Cash Report as of June 30, 2025
Item 7.A.3. City- Cash Report for Month as of June 30, 2025
7.B Approval of City Council/RPFA/Successor Agency Joint Regular Meeting Minutes for
July 8, 2025 (This is not a project under California Environmental Quality Act (CEQA))
Item 7.B.
7.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code and by
Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed (This action is not a Project under the California Environmental
Quality Act (CEQA))
Item 7.C.
7.D Adopt Resolution 2025-050 Amending Appendix A: Designated Positions of the City of
Rohnert Park Conflict of Interest Code and Superseding Resolution 2024-084 (This
action is not a Project under the California Environmental Quality Act (CEQA))
Item 7.D.
7.E Adopt Resolution 2025-051 Finding the Rohnert Park Expressway at US Highway 101
Restriping Project CIP1928 Exempt from CEQA Pursuant to CEQA Guidelines Section
15301c, Approve the Plans and Specifications, Award the Construction Contract to
Bayside Stripe and Seal, Inc. for $183,349.00, and Authorize the City Manager to
Approve up to $27,502.35 (15%) in Change Orders
Item 7.E.
Item 7.E. Plans
Item 7.E. Specs
7.F Adopt Resolution 2025-052 to Accept a Grant in the Amount of $29,340 from the
Department of Justice (DOJ) Office of Community Oriented Policing Services (COPS) to
Fund De-Escalation Training and Equipment and Authorizing the Finance Director to
Increase FY 2025/26 Budget Appropriations by $29,340 (This action is not a Project
under the California Environmental Quality Act (CEQA))
Item 7.F.
7.G Receive an Annual Update on the Spreckels Performing Arts Center (PAC) Fees and Fee
Increases for the 2025/26 Season as Permitted by Resolution 2019-010 (This is not a
project under California Environmental Quality Act (CEQA))
Item 7.G.
8.REGULAR ITEMS
8.A Receive a Presentation by Marin Municipal Water District Regarding Supply Agreement
Updates and Consider Authorizing the City’s Representative to the Water Advisory
Committee to Recommend Approval of the Proposed Water Supply Agreement Between
Marin Municipal Water District and Sonoma Water (This is not a project under California
Environmental Quality Act (CEQA))
A. Staff Report
B. Public Comments
C. Council discussion/direction
Item 8.A. Staff Report and Attachments
Item 8.A. Presentation
8.B Accept the Annual Comprehensive Financial Report (ACFR) and the Single Audit and
Independent Auditor’s Reports for the Fiscal Year Ended June 30, 2024 (This is not a
project under California Environmental Quality Act (CEQA))
A. Staff Report
B. Public Comment
C. Council Discussion
Item 8.B. Staff Report and Attachments
Item 8.B. Presentation
8.C Introduce and Consider Adoption of Urgency Ordinance No. 988, an Urgency Ordinance
of the City Council of the City of Rohnert Park Amending Rohnert Park Municipal Code
Title 9, Article VII, Chapter 9.72, Section 9.72.010 to Expand the Definition of “Tobacco
Products” and Chapter 9.76, Sections 9.76.020, 9.76.030 and 9.76.050 to Modify the
Hours During Which the Loitering of Minors Is Prohibited (Exempt from the California
Environmental Quality Act (CEQA Guidelines) pursuant to 14 Cal. Code Reg. Section
15061(b)(3))
A. Staff Report
B. Public Comments
C. Urgency Ordinance for Introduction and Adoption: Urgency Ordinance 988, an
Urgency Ordinance of the City Council of the City of Rohnert Park Amending Rohnert
Park Municipal Code Title 9, Article VII, Chapter 9.72, Section 9.72.010 to Expand the
Definition of “Tobacco Products” and Chapter 9.76, Sections 9.76.020, 9.76.030 and
9.76.050 to Modify the Hours During Which the Loitering of Minors Is Prohibited
D. Council motion/roll call vote (4/5 vote Government Code §36934 and 36937(b))
(Adams_____Elward_____Rodriguez_____Sanborn______Giudice______)
Item 8.C. Staff Report and Attachments
Item 8.C. Presentation
9.COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional
boards, commissions or committees to present a verbal report on the activities of the respective
boards, commissions or committees on which they serve. Per Government Code Section
53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the
City. No action may be taken.
9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors &
Councilmembers/City Selection Committee Appointments:
1. Adams
2. Elward
1. Homeless Coalition Board (6/25)
2. Sonoma Clean Power Authority Board of Directors Meeting (7/3)
3. Senior Citizens Advisory Committee (7/17)
3. Rodriguez
1. Rohnert Park Chamber of Commerce Board of Directors (7/15)
2. Golve Course Oversight Committee (7/15)
4. Sanborn
1. Water Advisory Committee (WAC) to Sonoma Water (7/7)
2. Zero Waste Sonoma Board of Directors Meeting (7/17) - Cancelled
5. Giudice
1. Golden Gate Bridge, Highway & Transportation District Building and
Operating Committee, Finance-Auditing Committee & Governmental Affairs
and Public Information Committee (6/26)
2. Golden Gate Bridge, Highway & Transportation District Board of Directors
Meeting (6/27)
3. Sonoma County Transportation Authority/Sonoma County Regional Climate
Protection Authority Board of Directors (7/14)
4. Sonoma County Mayors and Councilmembers Legislative Committee (7/18)
6. Reports Under Government Code Section 53232.3(d):
Chamber of Commerce Noon Times (7/2)
Item 9.A.5.3. Supplemental Presentation
10.COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
11.ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
At this time, any Councilmember may request the City Manager or Designee to add an item to a
future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is
needed for the City Manager to consider the request. In accordance with the Brown Act,
Councilmembers may only discuss whether the item should be placed on a subsequent agenda for
deliberation and action. The City Manager will be responsible for placement of requested items on
the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of
items already agendized.
12.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
13.ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please
refer to page 1 for more details on submitting a public comment. Any item raised by a member of the
public which is not on the agenda and may require Council action shall be automatically referred to
staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the
meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine
if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to
disclosure that relate to each item of business referred to on the agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to
disclosure that are provided to all, or a majority of all, of the members of the City Council regarding
any item on this agenda after the agenda has been distributed will be made available for inspection at
City Hall and on our website at the same time. Any writings or documents subject to disclosure that are
provided to the City Council during the meeting will be made available for public inspection during
meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best
efforts to provide reasonable accommodations to provide as much accessibility as possible while also
maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources.
CERTIFICATION OF POSTING OF AGENDA
I, _________________________, ____________________, for the City of Rohnert Park, declare that
the foregoing agenda was posted and available for review on ______________ ______, _________, at
Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also
available on the City web site at www.rpcity.org. Executed this _____ day of ________________,
_________ at Rohnert Park, California. _____________________________ Office of the City Clerk
Clerk –Recorder –Assessor
Department
2025-2026 Assessment Roll
Deva Marie Proto
July 22, 2025
*PERSONAL COMMENTS OF PRESENTING AGENCY*1
Annual Assessment Roll Numbers
•$127,016,463,045 taxable assessment value
o $122,925,144,503 secured value
o $ 4,091,318,542 unsecured value
•5.44% increase from 2024/2025 assessment year
o 5.63% increase for secured value
o 0.01% increase for unsecured value
•Incorporated vs Unincorporated
o 5.12% increase for incorporated areas
o 5.92% increase for unincorporated areas
*PERSONAL COMMENTS OF PRESENTING AGENCY*2
Assessment Roll Timelines
•2025/2026 Assessment Roll
o Based on the assessed value as of January 1, 2025
o Roll Closes on June 30, 2025
•Fall 2025
o Tax Bills sent out by Auditor-Controller-Treasurer-Tax Collector
First installment is due November 1
-Delinquent after December 10
Second installment is due February 1
-Delinquent after April 10
•Roll Corrections / Supplemental Assessments
o Ongoing
*PERSONAL COMMENTS OF PRESENTING AGENCY*3
Assessment Roll History
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$70 B
$80 B
$90 B
$100 B
$110 B
$120 B
$130 B
$140 B
*PERSONAL COMMENTS OF PRESENTING AGENCY*4
Assessment Roll Growth History
-2.
2
6
%
-2.
0
1
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-0.
2
7
%
3.
3
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7.
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*PERSONAL COMMENTS OF PRESENTING AGENCY*5
City Assessment Roll Growth
3.59%
4.48%
5.57%
4.98%
5.46%5.30%
6.35%
4.56%
4.22%
5.92%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
Cloverdale Cotati Healdsburg Petaluma Rohnert Park Santa Rosa Sebastopol Sonoma Windsor Unincoirporated
*PERSONAL COMMENTS OF PRESENTING AGENCY*6
Rohnert Park Assessment Roll
Land Improvements Personal
Property Totals Exemptions Taxable
2024/2025 Unsecured $1,232,529 $77,128,176 $92,218,550 $170,579,255 $4,312,336 $166,266,919
Secured $2,876,331,208 $4,772,747,652 $54,983,319 $7,704,062,179 $254,543,349 $7,449,518,830
Totals $2,877,563,737 $4,849,875,828 $147,201,869 $7,874,641,434 $258,855,685 $7,615,785,749
2025/2026 Unsecured $938,933 $79,081,211 $92,906,356 $172,926,500 $4,046,743 $168,879,757
Secured $2,985,655,815 $5,083,092,307 $56,070,370 $8,124,818,492 $262,042,827 $7,862,775,665
Totals $2,986,594,748 $5,162,173,518 $148,976,726 $8,297,744,992 $266,089,570 $8,031,655,422
Percentage Change 3.79%6.44%1.21%5.37%2.79%5.46%
*PERSONAL COMMENTS OF PRESENTING AGENCY*7
Growth / Valuation Factors
•Proposition 13
o Property is reassessed upon transfer or new construction
o Reassessed at market value at time of event
Not necessarily sales prices, especially for off-market transactions
o Assessment goes up annually
CPI or 2%, whichever is lower
•Backlog Reduction
•Proposition 19
*PERSONAL COMMENTS OF PRESENTING AGENCY*8
Questions?
Deva Marie Proto
County Clerk-Recorder-Assessor
Deva.Proto@sonomacounty.gov
Rhiannon Yeager
Chief Deputy Assessor
Rhiannon.Yeager@sonomacounty.gov
Assessor’s Office
Assessor@sonomacounty.gov
707-565-1888
*PERSONAL COMMENTS OF PRESENTING AGENCY*9
ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY
4th of July Activity
ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY
4th of July Activity
locations in commercially or industrially zoned areas—zones already equipped to mitigate
the environmental and health risks associated with high-level recycling operations.
Families in this community have invested in Sonoma Mountain Village because of its
promise as a sustainable, community-centered environment. Allowing a facility of this
nature to operate here would undermine those values and potentially compromise public
health, especially that of our children.
Thank you for your attention to this urgent matter.
Sincerely,
Rebecca Sotelo, lifelong Rohnert Park Resident
Parent of Credo High School Student
Cc: Rohnert Park City Council
Item 7A1
Item 7.A.2.
Item 7.A.3.
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, July 8, 2025
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Giudice called the joint regular meeting to order at 5:00 p.m., which was legally
noticed on July 2, 2025.
Present: Gerard Giudice, Mayor
Emily Sanborn, Vice Mayor
Susan H. Adams, Councilmember
Jackie Elward, Councilmember
Samantha Rodriguez, Councilmember (arrived at 5:05 p.m.)
Staff present: City Manager Piedra, City Attorney Kenyon, Director of Public Works
Garrett, Interim Director of Public Works Mario Cisneros, Director of Development
Services Giudice, Planning Manager Ratliffe, Director of Finance Howze, Human
Resources Director Cannon, Senior Analyst King, Public Safety Director Mattos,
Community Services Manager Warner, Information Technology (IT) Operations
Manager Cotter, and City Clerk Lopez Cuevas.
2. READING OF THE LAND ACKNOWLEDGMENT
Recited by Mayor Giudice.
George Barich spoke about his previous experiences in the City of Cotati and spoke against
the Land Acknowledgment.
3. PLEDGE OF ALLEGIANCE
Led by Mayor Giudice.
Councilmember Adams asked for a moment of silence in memory of resident and volunteer
Bruce “Mr. Santa Claus” Williamson, who passed on July 6th.
4. PRESENTATIONS
A. Mayor's Proclamation: Proclaiming July as Parks Make Life Better® Month® in
the City of Rohnert Park. Mayor Giudice read the proclamation and presented it to
Community Services Manager Warner and Executive Director, California Parks and
Recreation Society (CPRS) Stephanie Stephens.
Item 7.B.
City of Rohnert Park Joint Regular Meeting Minutes for City Council July 8, 2025
RPFA/CDC Successor Agency Page 2 of 4
B. Introduction and Tour of the City's newly redesigned website "RPCity.org" by
Management Analyst Kevin King. Senior Analyst King provided a live overview of the
City’s new website.
5. DEPARTMENT HEAD BRIEFINGS
None.
6. PUBLIC COMMENTS
Peter Alexander spoke about Trump, Clinton, Newsom, Epstein, and other politicians’
activities, green gardens and Forrest Gump.
David Palme, Sean Miliano, and Barbara Basham spoke about speeding and dangerous
driving behavior on Fairway Drive and requested traffic mitigation for this street.
George Barich spoke about the City’s new website and requested pricing on the upgrade.
7. CONSENT CALENDAR
7.A Acceptance of City Bills/Demands for Payment dated June 10, 2025 through June
23, 2025 Report from Finance Department
7.B Approval of Minutes
1. City Council Special Meeting June 17, 2025
2. City Council/RPFA/Successor Agency Joint Regular Meeting June 24, 2025
3. City Council Special Meeting June 25, 2025
7.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract
Code and by Minute Order, authorize the continuation of Resolution 2024-051 until
the emergency action is completed
7.D Adopt Resolution 2025-046 Finding the A&B Neighborhood Pavement Maintenance
Project (CIP2205) Exempt from CEQA Pursuant to CEQA Guidelines Section
15301(c), Approve the Plans and Specifications, Award the Construction Contract to
VSS International, Inc. for an Amount Not to Exceed $1,594,120.00, Authorize the
City Manager to Approve up to $159,412.00 (10%) in Change Orders, and Authorize
Task Order 2025-02 with GHD Inc. for Construction Management Services for an
Amount Not to Exceed $232,237.00
7.E Adopt Resolution 2025-047 Authorizing and Approving a Letter Agreement to the
Memorandum of Agreement for the Rohnert Park Public Safety Managers’
Association (RPPSMA)
7.F Adopt Resolution 2025-048 Authorizing and Approving a Letter Agreement to the
Memorandum of Agreement for the Rohnert Park Employees’ Association (RPEA)
7.G By Minute Order, Authorize Councilmember Rodriguez Out of State Training and
Travel Consistent with City Council Expense Reimbursement Policy (Resolution No.
2015-151)
ACTION: Moved/seconded (Adams/Elward) to adopt the Consent calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote:
City of Rohnert Park Joint Regular Meeting Minutes for City Council July 8, 2025
RPFA/CDC Successor Agency Page 3 of 4
AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES:
None, ABSENT: None, ABSTAINS: None.
8. REGULAR ITEMS
A. PUBLIC HEARING (Noticed on June 27, 2025): Conduct a Public Hearing and
Consider an Appeal (PLAL25-0001) of the Planning Commission’s Approval of a
Conditional Use Permit Amendment (PLUP24-0004) for an interior expansion of
Walmart Neighborhood Market, 901 Golf Course Drive (APN 143-311-059 & 062)
(CEQA: Exempt Under CEQA Guidelines Section 15301). Director of Development
Services Giudice presented this item. Recommended Action(s): Adopt Resolution 2025-049
Denying Appeal Plal25-0001 and Affirming and Upholding the Planning Commission’s
Approval of an Amendment to A Conditional Use Permit Plup24-0004 for an Interior
Expansion of 4,969 Square Feet to an Existing Walmart Neighborhood Market at Mountain
Shadows Plaza at 901 Golf Course Drive (APN 143-311-059 & 062).
Councilmembers Elward and Adams indicated they received ex parte communication (not
part of the record) from residents.
Public Hearing Opened: 6:44 p.m.
Appellant, Bess McKay presented initial comments and testimony against this project and
requested the Council approve the appeal.
Attorney Todd Williams, on behalf of the Applicant, presented initial comments and
testimony in support of this project and requested council deny the appeal.
PUBLIC COMMENTS by: Antonia Mata, assisted by Accent on Languages Spanish
Interpreter Paloma Aspe; Betty Eppley, Jessica Arguello, Ben Jenkins, Tim Conell, Robert
Cheney, David Palmer, Kwan B, Karin Henderson, Tracy Hampton spoke against the project
and in support of the appeal.
Mayor Giudice declared a recess at 7:25 p.m. and reconvened the meeting at 7:35 p.m.
PUBLIC COMMENTS by: Guy Crow asked Council to considered complaints and
concerns related to the project; Ryan Marida, Representative of the Ownership Group of
Mountain Shadow Plaza, spoke about the financial interest in expanding Walmart onto a
space that’s been vacant, and complaints and concerns received.
Appellant, Bess McKay, presented rebuttal and concluding comments against this project and
requested the Council approve the appeal.
Attorney Todd Williams, on behalf of the Applicant, presented rebuttal and concluding
comments in support of this project and requested council deny the appeal.
Public Hearing Closed: 7:46 p.m.
City of Rohnert Park Joint Regular Meeting Minutes for City Council July 8, 2025
RPFA/CDC Successor Agency Page 4 of 4
ACTION: Moved/seconded (Giudice/Adams) to continue this item to give staff
sufficient time to address the concerns raised by the council.
Motion carried by the following unanimous 5-0-0-0 roll call vote:
AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES:
None, ABSENT: None, ABSTAINS: None.
10. COMMITTEE/ LIAISON/ OTHER REPORTS
None.
11. COMMUNICATIONS
Councilmember Adams invited all to attend the Secretary of State apostille event in Santa
Rosa and thanked staff for their work on the Jubilee event.
12. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA
None.
13. PUBLIC COMMENT
None.
14. ADJOURNMENT
Mayor Giudice adjourned the meeting at 8:14 p.m.
_____________________________________ __________________________________
Sylvia Lopez Cuevas, City Clerk Gerard Giudice, Mayor
City of Rohnert Park City of Rohnert Park
ITEM NO. 7.C.
1
Meeting Date: July 22, 2025
Department: Public Safety
Submitted By: Tim Mattos, Director of Public Safety
Prepared By: Andrew Smith, Public Safety Lieutenant
Laura Luchini, Public Works Project Manager
Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety
Antenna and Radio System Replacement Project (CIP2412), as required
by the Public Contract Code and by Minute Order, authorize the
continuation of Resolution 2024-051 until the emergency action is
completed.
RECOMMENDED ACTIONS:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio
System Replacement Project (CIP2412), as required by the Public Contract Code and
2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency
action is completed.
BACKGROUND AND ANALYSIS:
On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an
Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the
Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio
System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a
budget Amendment to Transfer $1,500,000.00 from Non-Departmental Operating Fund,
Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to
Dailey-Wells.
The City Council is required to review the status of this emergency project at each regular meeting
of the City Council and vote to authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
On May 29, 2025 City staff completed and approved the factory acceptance test for the new radio
system in San Antonio, Texas. The new radio system equipment has been shipped to Rohnert Park.
Since the last update, it was determined that electrical modifications are required at each of the
City’s Radio Antenna Sites; Pump Station (201 Rogers Lane), Fire Station No. 2 (5200 Country
Club Drive), Magnolia Park (1501 Middlebrook Way), and Public Safety Main (500 City Center
Drive). City staff has contracted with CM Taylor, Inc. (CM Taylor) in the amount of $15,561 to
complete the electrical scope of work.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.C.
2
Dailey Wells also completed a structural analysis of the cell towers at each site where the new
radio antenna and microwave dish equipment are to be installed. Upon reviewing the analysis of
the cell tower pole at Magnolia Park it was found that the pole has a clipped base plate which will
require extra work by Dailey Wells in the amount of $13,922 to weld four (4) new steel stiffener
plates on the base plate in order to facilitate the mounting of the new microwave dish.
Per Resolution No. 2024-051 approved by the City Council at its meeting on June 25, 2024, the
City Manager has the authority to proceed with all necessary equipment, services, and supplies, as
required until the emergency act is completed. Staff is processing the Construction Contract with
CM Taylor in the amount of $15,561 and Construction Contract Change Order No. 1 with Dailey
Wells in the amount of $13,922.
The additional structural and electrical work also require an approved building permit. Staff met
with the City Building Official and is working with both Dailey Wells and CM Taylor on the
permit submittal application.
Since the last update, the building permits have been approved. The necessary electrical work has
been completed at the Pump Station, Fire Station No. 2, and Magnolia Park. The required structural
modifications to the cell tower pole base at Magnolia Park to support the new equipment has also
been completed.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (“CEQA”) because it does
not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA
Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that
there is no possibility the City’s action would cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement
of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA
Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction
without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302).
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
Presenting this progress report is consistent with the City’s values of communication and integrity
and the City’s strategic priority Goal C “Ensure the effective delivery of public services.”
OPTIONS CONSIDERED:
1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and
Radio System Replacement Project (CIP2412), as required by the Public Contract Code
and by Minute Order, authorize the continuation of Resolution 2024-051 until the
emergency action is completed.
2. No other options were considered as this action is required by law and by Council
Resolution 2024-051.
FISCAL IMPACT:
There is no fiscal impact associated with the progress report.
Department Head Approval Date: 7/13/25
ITEM NO. 7.C.
3
City Attorney Approval Date: N/A
Finance Director Approval Date: N/A
City Manager Approval Date: 7/13/25
Attachments: None.
ITEM NO. 7.D.
4875-2993-8659 v1 1
Meeting Date: July 22, 2025
Department: Administration
Submitted By: Sylvia Lopez Cuevas, City Clerk
Prepared By: Elizabeth Machado, Assistant City Clerk
Agenda Title: Adopt a Resolution Amending Appendix A: Designated Positions of the
City of Rohnert Park Conflict of Interest Code and Superseding
Resolution 2024-084
RECOMMENDED ACTION:
Adopt a resolution amending Appendix A: Designated Positions of the Conflict of Interest Code
of the City of Rohnert Park and Superseding Resolution 2024-084.
BACKGROUND:
The City Council previously reviewed and adopted Resolution 2024-084 amending the Conflict
of Interest Code for the City of Rohnert Park in September 2024 as part of its biennial review of
the Conflict of Interest Code. Typically, the Conflict of Interest Code would not be reviewed
again until 2026 but the Conflict of Interest Code can be amended at any time it is deemed
necessary.
Staff recommends that the City Council amend Rohnert Park’s Conflict of Interest Code to add
the Parks and Recreation Commission as designated filers, and assign appropriate associated
disclosure categories as indicated in Attachment 2.
ANALYSIS:
The City of Rohnert Park’s Conflict of Interest Code includes individuals who either have the
authority to make a governmental decision or who participate in the decision-making process by
providing information, advice, opinions, or recommendations to decision-makers, such as the
City Manager or City staff with contracting authority, if their input is not subject to significant
intervening substantive review. This standard aligns with the Fair Political Practices Commission
(FPPC) regulations under the Political Reform Act.
As part of staff’s efforts to ensure compliance with Statement of Economic Interests (Form 700)
filing requirements during the onboarding of new Commission, Committee, and Board members,
staff identified inconsistencies in which City bodies are currently designated as filers under the
City’s Conflict of Interest Code.
The current Conflict of Interest Code (Appendix A) designates the following decision-making
bodies as required filers:
1. Commission and Board Members
2. Mobile Home Park Rent Appeals Board
3. Rohnert Park Financing Authority
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.D.
4875-2993-8659 v1 2
4. City of Rohnert Park Foundation
5. Rohnert Park District
6. Rohnert Park Civic Commission
7. Successor Agency to the Community Development Commission
8. Building Appeals Board
9. SOMO Design Review Board
10. Downtown Design Review Board
In addition, the Planning Commission is required to file Statements of Economic Interests under
Government Code Section 87200, which applies to certain high-level public officials.
Upon review, staff noted that the Parks and Recreation Commission holds limited but specific
decision-making authority as outlined in the Rohnert Park Municipal Code. Accordingly, staff
recommends adding the Parks and Recreation Commission to the City’s Conflict of Interest
Code.
Staff recommends that the City Council amend Rohnert Park’s Conflict of Interest Code to add
the Parks and Recreation Commission as designated filers, and assign appropriate associated
disclosure categories as indicated in Attachment 2.
STRATEGIC PLAN AND COUNCIL/GOALS PRIORITIES ALIGNMENT:
This item aligns with the City’s Value of Integrity as it adheres to ethical standards in the
conduct of City business
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (“CEQA”) because it does
not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA
Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that
there is no possibility the City’s action would cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends adopting a resolution amending Conflict of
Interest Code Appendix A: Designated Positions of the City of Rohnert Park Conflict of
Interest Code and Superseding Resolution 2024-084.
2. Alternative: None considered. This action is required by law and is not discretionary.
FISCAL IMPACT/FUNDING SOURCE:
There is no fiscal impact in approving updates to the City’s Conflict of Interest Codes.
City Attorney Approval Date: 7/14/2025
City Manager Approval Date: 7/14/2025
Attachments:
1. Appendix A – Designated Positions (Redlined)
2. Resolution Amending Designated Positions of the City of Rohnert Park Conflict of
Interest Code and Superseding Resolution 2024-084
a. Resolution Exhibit A: Appendix A – Designated Positions
APPENDIX A
Designated Positions Disclosure Category
Administration
Assistant City Manager 1, 2, 3 & 4
Assistant City Attorney(s) 1, 2, 3 & 4
City Clerk 3
Assistant City Clerk 3
Deputy City Clerk 3
Senior Analyst 1, 2, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
Information Systems Operations Manager 1, 2, 3 & 4
Newly Created Positions and Consultants* 1, 2, 3 & 4
Community Services
Director of Community Services 1, 2, 3 & 4
Recreation Division Manager 1, 2, 3 & 4
Community Services Supervisor 2 & 3
Performing Arts Center Manager 1, 2, 3 & 4
Community Services Analyst 1, 2, 3 & 4
Animal Shelter Supervisor 1, 2, 3 & 4
Development Services
Director of Development Services 1, 2, 3 & 4
Deputy City Engineer 1, 2, 3 & 4
Building Division Manager/Building Official 1, 2, 3 & 4
Planning Manager 1, 2, 3 & 4
Housing Administrator 1, 2, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
Finance Department
Finance Director (if not serving as City Treasurer) 1, 2, 3 & 4
Finance Manager 1, 2, 3 & 4
Accounting Supervisor 1, 2 ,3 & 4
Senior Analyst 1, 2, 3 & 4
Human Resources
Human Resources Director 1, 2, 3 & 4
Senior Human Resources Analyst 1, 2, 3 & 4
Public Safety
Director of Public Safety 1, 2, 3 & 4
Public Safety Deputy Chief 1, 2, 3 & 4
Public Safety Lieutenant 1, 2, 3 & 4
Civilian Fire Marshal 1, 3 & 4
Support Services Manager 1, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
Public Works
Director of Public Works 1, 2, 3 & 4
Project Manager 2, 3 &4
Public Works Operations Manager – General Services 2, 3, & 4
Public Works Operations Manager - Utilities 2, 3 &4
Purchasing Agent 1, 2, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
City Engineer 1, 2, 3 & 4
Assistant Engineer 1, 2, 3 & 4
Senior Engineer 1, 2, 3 & 4
Associate Engineer 1, 2, 3 & 4
Capital Improvement Plan Program Manager 1, 2, 3 & 4
Project Coordinator 1, 2, 3 & 4
Sustainability Manager 1, 2, 3 & 4
Environmental Coordinator 1, 2, 3 & 4
Commission and Board Members
Mobile Home Parks Rent Appeals Board 1, 2, 3 & 4
Rohnert Park Financing Authority 1, 2, 3 & 4
City of Rohnert Park Foundation 1, 2, 3 & 4
Rohnert Park District 1, 2, 3 & 4
Rohnert Park Civic Commission 1, 2, 3 & 4
Successor Agency to the Community Development Commission 1, 2, 3 & 4
Building Appeals Board 1, 2, 3 & 4
SOMO Design Review Board 1, 2, 3 & 4
Downtown Design Review Board 1, 2, 3 & 4
Parks and Recreation Commission 1, 2, 3 & 4
87200 Filers
City Council** 1, 2, 3 & 4
City Manager 1, 2, 3 & 4
City Attorney 1, 2, 3 & 4
Finance Director/City Treasurer 1, 2, 3 & 4
Planning Commissioners 1, 2, 3 & 4
NOTE: The City Council, City Manager, City Attorney, Finance Director/City Treasurer and
Planning Commissioners are not included as “designated positions” as the disclosure obligations
for these positions are set forth in Government Code Section 87200, et seq.
*Newly created positions and consultants shall be included in the list of designated positions.
Consultant shall have the meaning defined in FPPC Regulation 18700.3, and shall include any
person who pursuant to a contract with the City either has authority to directly make any
governmental decision, or participates in the making of a governmental decision by providing
information, an opinion, or a recommendation to any governmental decision-maker (including the
City Manager or City staff with contracting authority) without significant intervening substantive
review. Such consultants and persons in newly created positions shall disclose pursuant to the
broadest disclosure category in the Code subject to the following limitations:
The City Manager may determine in writing that a particular newly created position
or consultant, although a “designated position,” is hired to perform a range of duties
that is limited in scope and thus is not required to comply fully with the disclosure
requirements in this section. Such written determination shall include a description
of the consultant’s duties and based upon that description, a statement of the
extent of disclosure requirements. The City Manager’s determination is a
public record and shall be retained for public inspection in the same manner and
location as this Conflict of Interest Code.
**City Council Members file an expanded Statement of Economic Interest as they also serve as
the Rohnert Park Financing Authority, City of Rohnert Park Foundation, Rohnert Park District,
Rohnert Park Civic Commission, and Successor Agency to the Community Development
Commission.
RESOLUTION NO. 2025-050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING APPENDIX A OF THE CITY OF ROHNERT PARK CONFLICT OF
INTEREST CODE AND SUPERSEDING RESOLUTION 2024-085
WHEREAS, the Political Reform Act (California Government Code Section 81000, et
seq.) requires public agencies to adopt and promulgate a local conflict of interest code; and
WHEREAS, the Fair Political Practices Commission adopted a regulation (Title 2
California Code of Regulations Section 18730) that contains the terms of a standard conflict of
interest code which may be incorporated by reference in an agency’s Conflict of Interest Code;
and
WHEREAS, the Political Reform Act, Government Code Section 87307, allows
government agencies to amend their adopted conflict of interest code at any time; and
WHEREAS, the City Council at a duly noticed meeting shall consider proposed
amendments to the list of designated positions to add the Parks and Recreation Commission as a
designated position as well as the appropriate disclosure categories associated with the position.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve as follows:
1. The above recitals are true and correct and material to this Resolution.
2. Resolution 2024-084 of the City Council of the City of Rohnert Park is hereby
superseded; and
3. The City Council of the City of Rohnert Park amends Appendix A of its Conflict of
Interest Code as set forth in Exhibit A, which is incorporated herein by reference and
attached to this Resolution;
BE IT FURTHER RESOLVED this Conflict of Interest Code shall be applicable to the
specified positions listed in Appendix A as Designated Positions. All individuals holding
positions specified in Appendix A are hereby designated as local agency officials as set forth in
Government Code section 53234(c)(2) and are subject to City’s Brown Act training and ethics
training requirements set forth in Government Code section 53235.1.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert
Park this 22nd day of July 2025.
CITY OF ROHNERT PARK
____________________________
Gerard Giudice, Mayor
Resolution 2025-050
Page 2 of 2
ATTEST:
____________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
_____________________________
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
ADAMS: _________ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
APPENDIX A
Designated Positions Disclosure Category
Administration
Assistant City Manager 1, 2, 3 & 4
Assistant City Attorney(s) 1, 2, 3 & 4
City Clerk 3
Assistant City Clerk 3
Deputy City Clerk 3
Senior Analyst 1, 2, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
Information Systems Operations Manager 1, 2, 3 & 4
Newly Created Positions and Consultants* 1, 2, 3 & 4
Community Services
Director of Community Services 1, 2, 3 & 4
Recreation Division Manager 1, 2, 3 & 4
Community Services Supervisor 2 & 3
Performing Arts Center Manager 1, 2, 3 & 4
Community Services Analyst 1, 2, 3 & 4
Animal Shelter Supervisor 1, 2, 3 & 4
Development Services
Director of Development Services 1, 2, 3 & 4
Deputy City Engineer 1, 2, 3 & 4
Building Division Manager/Building Official 1, 2, 3 & 4
Planning Manager 1, 2, 3 & 4
Housing Administrator 1, 2, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
Finance Department
Finance Director (if not serving as City Treasurer) 1, 2, 3 & 4
Finance Manager 1, 2, 3 & 4
Accounting Supervisor 1, 2 ,3 & 4
Senior Analyst 1, 2, 3 & 4
Human Resources
Human Resources Director 1, 2, 3 & 4
Senior Human Resources Analyst 1, 2, 3 & 4
Public Safety
Director of Public Safety 1, 2, 3 & 4
Public Safety Deputy Chief 1, 2, 3 & 4
Public Safety Lieutenant 1, 2, 3 & 4
Civilian Fire Marshal 1, 3 & 4
Support Services Manager 1, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
Public Works
Director of Public Works 1, 2, 3 & 4
Project Manager 2, 3 &4
Public Works Operations Manager – General Services 2, 3, & 4
Public Works Operations Manager - Utilities 2, 3 &4
Purchasing Agent 1, 2, 3 & 4
Management Analyst I/II 1, 2, 3 & 4
City Engineer 1, 2, 3 & 4
Assistant Engineer 1, 2, 3 & 4
Senior Engineer 1, 2, 3 & 4
Associate Engineer 1, 2, 3 & 4
Capital Improvement Plan Program Manager 1, 2, 3 & 4
Project Coordinator 1, 2, 3 & 4
Sustainability Manager 1, 2, 3 & 4
Environmental Coordinator 1, 2, 3 & 4
Commission and Board Members
Mobile Home Parks Rent Appeals Board 1, 2, 3 & 4
Rohnert Park Financing Authority 1, 2, 3 & 4
City of Rohnert Park Foundation 1, 2, 3 & 4
Rohnert Park District 1, 2, 3 & 4
Rohnert Park Civic Commission 1, 2, 3 & 4
Successor Agency to the Community Development Commission 1, 2, 3 & 4
Building Appeals Board 1, 2, 3 & 4
SOMO Design Review Board 1, 2, 3 & 4
Downtown Design Review Board 1, 2, 3 & 4
Parks and Recreation Commission 1, 2, 3 & 4
87200 Filers
City Council** 1, 2, 3 & 4
City Manager 1, 2, 3 & 4
City Attorney 1, 2, 3 & 4
Finance Director/City Treasurer 1, 2, 3 & 4
Planning Commissioners 1, 2, 3 & 4
NOTE: The City Council, City Manager, City Attorney, Finance Director/City Treasurer and
Planning Commissioners are not included as “designated positions” as the disclosure obligations
for these positions are set forth in Government Code Section 87200, et seq.
*Newly created positions and consultants shall be included in the list of designated positions.
Consultant shall have the meaning defined in FPPC Regulation 18700.3, and shall include any
person who pursuant to a contract with the City either has authority to directly make any
governmental decision, or participates in the making of a governmental decision by providing
information, an opinion, or a recommendation to any governmental decision-maker (including the
City Manager or City staff with contracting authority) without significant intervening substantive
review. Such consultants and persons in newly created positions shall disclose pursuant to the
broadest disclosure category in the Code subject to the following limitations:
The City Manager may determine in writing that a particular newly created position
or consultant, although a “designated position,” is hired to perform a range of duties
that is limited in scope and thus is not required to comply fully with the disclosure
requirements in this section. Such written determination shall include a description
of the consultant’s duties and based upon that description, a statement of the
extent of disclosure requirements. The City Manager’s determination is a
public record and shall be retained for public inspection in the same manner and
location as this Conflict of Interest Code.
**City Council Members file an expanded Statement of Economic Interest as they also serve as
the Rohnert Park Financing Authority, City of Rohnert Park Foundation, Rohnert Park District,
Rohnert Park Civic Commission, and Successor Agency to the Community Development
Commission.
ITEM NO. 7.E.
1
Meeting Date: July 22, 2025
Department: Public Works
Submitted By: Mario Landeros, Interim Director of Public Works
Prepared By: Jason Sampietro, Associate Engineer
Agenda Title: Adopt a Resolution Finding the Rohnert Park Expressway at US Highway 101
Restriping Project CIP1928 Exempt from CEQA Pursuant to CEQA Guidelines
Section 15301c, Approve the Plans and Specifications, Award the Construction
Contract to Bayside Stripe and Seal, Inc. for $183,349.00, and Authorize the
City Manager to Approve up to $27,502.35 (15%) in Change Orders
RECOMMENDED ACTION:
Adopt a Resolution for the following items:
• Find the Rohnert Park Expressway at US Highway 101 Restriping Project CIP1928 exempt from
CEQA pursuant to CEQA Guidelines Section 15301c
• Approve the Plans and Specifications
• Award the Construction Contract to Bayside Stripe and Seal, Inc. for $183,349.00
• Authorize the City Manager to approve up to $27,502.35 (15%) in contract change orders
BACKGROUND:
In April 2023, the City authorized Task Order 2023-04 with W-Trans to perform a Rohnert Park
Expressway restriping evaluation. The evaluation specifically reviewed balancing vehicle volumes for
West bound Rohnert Park Expressway from Commerce Boulevard to Redwood Drive. It showed
potential to reduce vehicle delay along the corridor.
In August 2023, the City authorized Task Order 2023-09 with W-Trans to provide plans, specifications,
and estimate for traffic flow improvements along Rohnert Park Expressway between Commerce
Boulevard and Redwood Drive. The scope of the work is described generally as a restriping project on
Rohnert Park Expressway between Commerce Boulevard and Redwood Drive with bike lane
improvements and vehicle detection changes. The overall goal being to reduce vehicle delays along
Rohnert Park Expressway.
On October 8, 2024, Caltrans provided the City with an encroachment permit, 04-24-N-RP-0433, to
complete the work with Caltrans right-of-way.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.E.
2
ANALYSIS:
The City’s bidding procedures for public works projects operate under the California Uniform Public
Construction Cost Accounting Act (CUPCCAA), Public Contract Code Sections 22000-22050. In
accordance with the City’s bidding requirements, staff posted and published an Invitation to Bidders
on April 25, 2025 and May 2, 2025. On May 29, 2025, the sealed bid was publicly opened. The
engineer’s estimate was $160,000. The City received one (1) bid.
Overall, the pricing received for the Project is acceptable and within 15% of the engineer’s estimate.
Staff has determined that Bayside Stripe and Seal, Inc. is the lowest apparent bidder, with a total bid
amount of $183,349.00. Staff reviewed the bid for responsiveness and contractor responsibility. Bayside
Stripe and Seal, Inc. is found to be the lowest responsive and responsible bidder with the license and
bonding capacity to complete the work. To account for any unforeseen conditions during the
construction, staff recommends that the City Council authorize the City Manager to execute contract
change orders in the amount of up to 15% ($27,502.35) of the contract.
ENVIRONMENTAL ANALYSIS:
The scope of work involves restriping of the Rohnert Park Expressway overcrossing. Based on the
scope of work, staff has determined that this project is categorically exempt from the California
Environmental Quality Act (CEQA) under 15301c due to the project occurring on an existing roadway.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The recommended action is consistent with City Council Goal 3 (Planning and infrastructure): This
project will improve traffic flow on Rohnert Park Expressway.
OPTIONS CONSIDERED:
1. Staff recommends that the City Council award the construction contract to Bayside Stripe and
Seal, Inc. This action has potential to reduce vehicle delays along Rohnert Park Expressway at
US Highway 101.
2. The City Council could decide to not award the construction contract. However, this option is
not recommended because it would result in continual vehicle delays.
FISCAL IMPACT/FUNDING SOURCE:
The Rohnert Park Expressway at US Highway 101 Restriping Project CIP1928 is funded through Gas
Tax and Casino Supplemental Funds with a total Project budget of $398,606.00. The Construction
Contract award with Bayside Stripe and Seal, Inc. is $183,349.00 and the 15% Construction Contingency
is $27,502.35, for a total of $210,851.35. There is sufficient funding in the project to award the
Construction Contract and construction contingency. See table below for a breakdown of the project
budget and proposed expenditure:
Rohnert Park Expressway Overcrossing Restriping Project No. CIP1928 Budget
ITEM Amount $
Project Budget
2019-28 Traffic System $148,606
2019-28 FY25/26 Casino Supplemental (F4601) $250,000
Total Project Budget $398,606
ITEM NO. 7.E.
3
Current and Expected Project Expenditures
Soft Costs Budget (staff labor, legal, permitting) Current and Estimated $15,000
Bayside Stripe and Seal, Inc. (Construction) $183,349
Construction Contingency (15%) $27,502.35
Total Current and Expected Project Expenditures $225,851.35
Budget Surplus $172,754.65
Department Head Approval Date: 6/27/25
Risk Manager / HR Director Approval Date: 6/9/2025
Finance Approval Date: 7/10/2025
City Attorney Approval Date: 7/9/2025
City Manager Approval Date: 7/11/2025
Attachments:
1. Resolution Finding the Rohnert Park Expressway at US Highway 101 Restriping Project
CIP1928 Exempt from CEQA Pursuant to CEQA Guidelines Section 15301c, Approve the
Plans and Specifications, Award the Construction Contract to Bayside Stripe and Seal, Inc.
for $183,349.00, and Authorize the City Manager to Approve up to $27,502.35 (15%) in
Change Orders
2. Resolution Exhibit A- Construction Contract with Bayside Stripe and Seal, Inc.
3. Plans
4. Specs
RESOLUTION NO. 2025-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
FINDING THE ROHNERT PARK EXPRESSWAY AT US HIGHWAY 101
RESTRIPING PROJECT [CIP1928] EXEMPT FROM CEQA PURSUANT TO CEQA
GUIDELINES SECTION 15301(C), APPROVING THE PLANS AND
SPECIFICATIONS, AWARDING THE CONSTRUCTION CONTRACT TO BAYSIDE
STRIPE AND SEAL, INC. FOR $183,349.00, AND AUTHORIZING THE CITY
MANAGER TO APPROVE UP TO $27,502.35 (15%) IN CHANGE ORDERS
WHEREAS, in August 2023, the City authorized Task Order 2023-09 with W-Trans to
provide plans, specifications, and estimate for traffic flow improvements along Rohnert Park
Expressway between Commerce Boulevard and Redwood Drive; and
WHEREAS, the scope of the work is described generally as a restriping project on
Rohnert Park Expressway between Commerce Boulevard and Redwood Drive with bike lane
improvements and vehicle detection changes; and
WHEREAS, the plans and specifications for the Project were prepared by W-Trans and
approved by the City Engineer; and
WHEREAS, consistent with Public Contract Code, an invitation for bids was posted and
published on April 25, 2025 and May 2, 2025; and
WHEREAS, one (1) sealed bid was received at the bid opening on May 29, 2025, and was
publicly opened; and
WHEREAS, staff reviewed the bid and determined that Bayside Stripe and Seal, Inc.
submitted the lowest responsive and responsible bid in an amount of $183,349.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve as follows:
1. The above recitals are true and correct and material to this Resolution.
2. The City Council determines that the Project is categorically exempt from CEQA pursuant
to CEQA Guidelines Sections 15301c due to work on existing streets and directs staff to
file a Notice of Exemption with the Clerk-Recorder’s Office for the County of Sonoma.
3. The plans and specifications for the Project, on file with the City Clerk, are hereby
approved and adopted.
4. In making its findings, the City Council relied upon and hereby incorporates by reference
all of the bid materials, correspondence, staff reports and all other related materials.
5. In accordance with California Public Contract Code Section and any other applicable laws,
the City Council of the City of Rohnert Park hereby finds the bid from Bayside Stripe and
Seal, Inc. for $183,349.00 to be the lowest, responsive and responsible bid and waives any
irregularities in such bid in accordance with applicable law.
6. The City Manager is hereby authorized and directed to execute the contract with Bayside
Stripe and Seal, Inc., Exhibit A, for the sum of One Hundred Eighty-Three Thousand,
Three Hundred and Forty-Nine Dollars ($183,349.00) for construction of the Project in
accordance with the bid documents and applicable law upon submission by Bayside Stripe
and Seal, Inc. of all documents required pursuant to the Project bid documents.
Resolution 2025-051
Page 2 of 2
7. The City Manager is hereby authorized to approve up to $27,502.35 (15 percent) in
Construction Change Orders.
8. City staff is hereby directed to issue a Notice of Award to Bayside Stripe and Seal, Inc. for
the Project.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK ON this 22nd day of July, 2025.
CITY OF ROHNERT PARK
____________________________________
ATTEST: Gerard Giudice, Mayor
______________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
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C O N T R A C T
ROHNERT PARK EXPRESSWAY AND US 101 RESTRIPING
PROJECT NO. 2019-28
THIS AGREEMENT is made and entered into this _____ day of ____________, 2025, by and
between Bayside Stripe and Seal, Inc., (“Contractor”) License No. 883985, DIR No. 1000001757, DIR
Expiration Date June 30, 2026, and the City of Rohnert Park, (“City”) (“Agreement”).
WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the
work hereinafter mentioned in accordance with the sealed proposal of said Contractor.
NOW, THEREFORE, IT IS AGREED, as follows:
1. Scope of Work: Contractor must perform all the work and furnish all the labor, materials,
equipment and all utility and transportation services required to complete all of the work of construction and
installation of the improvements more particularly described in the Resolution adopted by the City Council
of said City on _____________, 2025, the items and quantities of which are more particularly set forth in
Contractor’s bid therefor on file in the office of the City Clerk, except work to be performed by subcontractors
as set forth in Contractor’s bid and for which Contractor retains responsibility.
2. Time of Performance and Liquidated Damages:
A. Contractor must begin work within fifteen (15) calendar days after official notice by
the City Engineer to proceed with the work and must diligently prosecute the same to completion within 15
business days of that Notice. Contractor acknowledges and agrees that time is of the essence with respect
to Contractor’s work and that Contractor shall diligently pursue performance of the work.
B. In the event Contractor does not complete the work within the time limit so specified
or within such further time as said City Council must have authorized, Contractor must pay to City liquidated
damages in the amount of five hundred sixty dollars ($560) per day for each and every day’s delay in finishing
the work beyond the completion date so specified. Additional provisions with regard to said time of
completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to
and incorporated herein by reference.
3. Payments:
A. City will pay Contractor for said work performed at the times and in the manner
provided in the specifications and at the unit prices stated in Contractor’s bid.
B. The award of the contract is for a total amount not to exceed One Hundred Eighty-
Three Thousand Three Hundred Forty-Nine Dollars and No Cents ($183,349.00).
4. Component Parts and Interpretation:
A. This contract consists of the following documents, each of which is on file in the office
of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto
(“Contract Documents”):
1) This Agreement
2) Notice Inviting Sealed Proposals
3) Instruction and Information to Bidders
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4) Accepted Proposal, with all attachments and certifications
5) Performance Bond
6) Payment Bond
7) Special Provisions
8) Standard Specifications
9) Technical specifications
10) Design Standards
11) Plans, Profiles and Detailed Drawings
B. In the event of conflict between these documents, the following order of precedence
will govern: this Agreement; change orders; supplemental agreements and approved revisions to plans
and specifications; special conditions; standard specifications; detail plans; general plans; standard plans;
and reference specifications. In the absence of a controlling or contrary provision in the foregoing, the
Standard Specifications (2022 edition) of the California Department of Transportation shall apply to this
Project.
5. Independent Contractor. Contractor is and will at all times remain as to City a wholly
independent contractor. Neither City nor any of its officers, employees, or agents will have control over
the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as
expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent
that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees,
agents or subcontractors of City.
6. Prevailing Wages:
A. Copies of the determination of the Director of the Department of Industrial
Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed
to execute this Contract will be on file in, and available at, the office of the Director at 601 Carmen Drive,
Camarillo, California 93010.
B. Contractor must post at the work site, or if there is no regular work site then at its
principal office, for the duration of the Contract, a copy of the determination by the Director of the
Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code
Sec. 1773.2.)
C. Contractor, and any subcontractor Contractor may engage may pay not less than
the specified prevailing rate of per diem wages to all workers employed in the execution of the Agreement.
(Labor Code § 1774.) Contractor is responsible for compliance with Labor Code Section 1776 relative to
the retention and inspection of payroll records.
D. Contractor must comply with all provisions of Labor Code section 1775. Under
Section 1775, Contractor may forfeit as a penalty to City up to two hundred dollars ($200) for each worker
Contractor or any subcontractor employs in the execution of the Contract for each calendar day, or portion
thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay
the difference between the prevailing wage rates and the amount paid to each worker for each calendar
day, or portion thereof, for which each worker was paid less than the prevailing wage rate.
E. With each application for payment, Contractor shall also deliver certified payrolls
to the City as set forth above in these General Conditions, and concurrently therewith (but in no event less
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frequently than monthly) directly to the Labor Commissioner in the format prescribed by the Labor
Commissioner.
F. If federal funds are used to pay for the Work, Contractor and any subcontractor
agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40
USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and
Safety Standards Act (40 USC § 327 et. seq.).
7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810
and following, eight hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to
City the sum of twenty-five dollars ($25) for each worker employed in the execution of this Contract by
Contractor or any subcontractor for each calendar day during which such worker is required or permitted
to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week
in violation of the provisions of Labor Code Section 1810.
8. Apprentices:
A. Contractor and any subcontractor under him must comply with the requirements of
Labor Code Sections 1777.5 and 1777.6. Section 1777.5, as amended, requires Contractor or any
subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the apprenticeship program in
that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that
will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must
not be less than one to five except:
1) When unemployment in the area of coverage by the joint apprenticeship
committee has exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the request for
certificate, or
2) When the number of apprentices in training in that area exceeds a ratio of one
(1) to five (5), or
3) When the trade can show that it is replacing at least one-thirtieth (1/30) of its
membership through apprenticeship training on an annual basis statewide or locally, or
4) When the assignment of an apprentice to any work performed under a public
works contract would create a condition which would jeopardize his life or the life, safety, or property of
fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of
such a nature that training cannot be provided by a journeyman, or
5) When Contractor provides evidence that he employs registered apprentices on
all of his contracts on an annual average of not less than one (1) apprentice to eight (8) journeymen.
B. Contractor is required to make contributions to funds established for the
administration of an apprenticeship program if he employs registered apprentices or journeymen in any
apprenticeable trade on such contracts and if other contractors on the public works site are making such
contributions.
C. Contractor is responsible for making training fund contributions in the amount
established in the prevailing wage rate – either to the applicable apprenticeship committee, or the California
Apprenticeship Council (“CAC”).
D. Contractor is required to submit contract award information for each craft required on
the Project using the appropriate form prepared by the Division of Apprenticeship Standards (“DAS”) within
the California Department of Industrial Relations (“DIR")—currently the “DAS 140 form.” A copy of the
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current DAS 140 form is available at https://www.dir.ca.gov/DAS/DASForm140.pdf . If Contractor is
approved to train apprentices, Contractor must send the required information to its apprenticeship committee.
If Contractor is not approved to train apprentices, Contractor must send the information to all apprenticeship
committees that can supply apprentices to the site of the public works project.
E. Contractor is required to contact the applicable apprenticeship committee to request
apprentices for each craft or trade on the Project using the appropriate form DIR, currently the DAS 142 form.
A copy of the current DAS 142 form is available at https://www.dir.ca.gov/DAS/DASForm142.pdf . The
form must be submitted at least three business days before apprentices are required.
F. Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch
offices.
9. Labor Discrimination: Labor Code Section 1735 reads as follows:
A contractor must not discriminate in the employment of persons upon public
works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those
bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise
provided in Section 12940 of the Government Code. Every contractor for public works who
violates this section is subject to all the penalties imposed for a violation of this chapter.
10. Workers’ Compensation Insurance:
A. In accordance with the provisions of Labor Code Article 5, Chapter 1, Part 7, Division
2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700),
Contractor is required to secure the payment of compensation to his employees and must for that purpose
obtain and keep in effect adequate Worker’s Compensation Insurance.
B. Contractor is aware of the provisions of Labor Code Section 3700 which requires
every employer to be insured against liability for workers’ compensation or to undertake self-insurance in
accordance with the provisions of that Code, and will comply with such provisions before commencing the
performance of the work of this Agreement.
11. Indemnity and Insurance:
A. To the fullest extent permitted by law (including without limitation California Civil
Code Section 2782), Contractor must indemnify, hold harmless, release and defend City, its officers, elected
officials, employees, agents, volunteers, and consultants from and against any and all actions, claims,
demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense
costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole
or in part, arising out of Contractor’s activities hereunder, including the activities of other persons employed
or utilized by Contractor including subcontractors hired by the Contractor in the performance of this
Agreement excepting liabilities due to the sole negligence, intentional misconduct or active negligence of the
City. This indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Contractor under Worker’s Compensation, disability or other
employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor
and must continue to bind the parties after termination/completion of this Agreement.
B. Contractor shall procure and maintain throughout the time for performance of the
work under this Contract the insurance required by the Special Provisions. The requirement that Contractor
procure and maintain insurance shall in no way be construed to limit the Contractor’s duty to indemnify City
as provided in the paragraph above.
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C. Failure of City to monitor compliance with these requirements imposes no
additional obligations on City and will in no way act as a waiver of any rights hereunder.
12. City Right of Termination and Right to Complete the Work.
A. The City may terminate the Contract when conditions encountered during the work
make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the
Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of
any of the following is a default by Contractor under this Contract:
1) Contractor refuses or fails to prosecute the Work or any part thereof with
such diligence as will insure its completion within the time specified or any permitted extension.
2) Contractor fails to complete the Work on time.
3) Contractor is adjudged bankrupt or makes a general assignment for the
benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency.
4) Contractor fails to supply enough properly skilled workers or proper
materials to complete the Work in the time specified.
5) Contractor fails to make prompt payment to any subcontractor or for
material or labor.
6) Contractor fails to abide by any applicable laws, ordinances or instructions
of City in performing the Work.
7) Contractor breaches or fails to perform any obligation or duty under the
Contract.
B. Upon the occurrence of a default by Contractor, City will serve a written notice of
default on Contractor specifying the nature of the default and the steps needed to correct the default.
Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory
arrangements acceptable to City for the correction or elimination of such default are made, as determined
by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case,
Contractor will not be entitled to receive any further payment, except for Work actually completed prior
to such termination in accordance with the provisions of the Contract Documents.
C. In the event of any such termination, City will also immediately serve written notice
of the termination upon Contractor’s surety. The surety will have the right to take over and perform
pursuant to this Contract; provided, however, that if the surety does not give City written notice of its
intention to take over and perform this Contract within five (5) days after service of the notice of
termination or does not commence performance within ten (10) days from the date of such notice, City
may take over the Work and prosecute the same to completion by contract or by any other method it may
deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable
to City for any and all excess costs or other damages incurred by City in completing the Work.
D. If City takes over the Work as provided in this Section, City may, without liability
for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and
other property belonging to Contractor as may be on the site of the Work and necessary for the completion
of the Work.
13. Substitution of Securities for Withheld Amounts:
A. Pursuant to California Public Contracts Code Section 22300, securities may be
substituted for any moneys withheld by a public agency to ensure performance under a contract. At the
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request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited
with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such
moneys to the Contractor upon satisfactory completion of the contract.
B. Securities eligible for substitution under this section must include those listed in the
Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. Contractor must
be the beneficial owner of any securities substituted for moneys withheld and must receive any interest
thereon.
C. Alternatively, Contractor may request and the City shall make payment of
retentions earned directly to the escrow agent at the expense of the Contractor. At Contractor’s expense,
Contractor may direct the investment of the payments into securities and the Contractor shall receive the
interest earned on the investments upon the same terms provided for in Section 22300 for securities
deposited by the Contractor. Upon satisfactory completion of the Agreement, Contractor shall receive
from the escrow agent all securities, interest, and payments received by the escrow agent from the City,
pursuant to the terms of this section.
D. Any escrow agreement entered into pursuant to this section must contain as a
minimum the following provisions:
1) The amount of securities to be deposited;
2) The terms and conditions of conversion to cash in case of the default of the
Contractor; and
3) The termination of the escrow upon completion of the contract.
14. General Provisions
A. Authority to Execute. Each party represents and warrants that all necessary action
has been taken by such party to authorize the undersigned to execute this Agreement and to bind it to the
performance of its obligations.
B. Assignment. Contractor may not assign this Agreement without the prior written
consent of City, which consent may be withheld in City’s sole discretion since the experience and
qualifications of Contractor were material considerations for this Agreement.
C. Binding Effect. This Agreement is binding upon the heirs, executors,
administrators, successors and permitted assigns of the parties.
D. Integrated Contract. This Agreement, including the Contract Documents, is the
entire, complete, final and exclusive expression of the parties with respect to the Work to be performed
under this Agreement and supersedes all other agreements or understandings, whether oral or written,
between Contractor and City prior to the execution of this Agreement.
E. Modification of Contract. No amendment to or modification of this Agreement will
be valid unless made in writing and approved by Contractor and by the City Council, City Manager or
Assistant City Manager, as applicable. The parties agree that this requirement for written modifications
cannot be waived and that any attempted waiver will be void.
F. Counterparts, Facsimile or other Electronic Signatures. This Agreement may be
executed in several counterparts, each of which will be deemed an original, and all of which, when taken
together, constitute one and the same instrument. Amendments to this Agreement will be considered
executed when the signature of a party is delivered by facsimile or other electronic transmission. Such
facsimile or other electronic signature will have the same effect as an original signature.
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G. Waiver. Waiver by any party of any term, condition, or covenant of this Agreement
will not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach
of the provisions of this Agreement will not constitute a waiver of any other provision, or a waiver of any
subsequent breach or violation of any provision of this Agreement. Acceptance by City of any Work
performed by Contractor will not constitute a waiver of any of the provisions of this Agreement.
H. Interpretation. This Agreement will be interpreted, construed and governed
according to the laws of the State of California. Each party has had the opportunity to review this Contract
with legal counsel. The Agreement will be construed simply, as a whole, and in accordance with its fair
meaning. It will not be interpreted strictly for or against either party.
I. Severability. If any term, condition or covenant of this Agreement is declared or
determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions of this Agreement will not be affected, and the Agreement will be read and construed without
the invalid, void or unenforceable provision.
J. Venue. In the event of litigation between the parties, venue in state trial courts will
be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the
Northern District of California.
IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its
officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above
written.
CITY OF ROHNERT PARK BAYSIDE STRIPE & SEAL, INC.
____________________________________
Marcela Piedra, City Manager Date Ramy Mughannam, President Date
Per Resolution No. _________-______ adopted by the Rohnert Park
City Council at its meeting of _____________, 2025.
____________________________________
Jamie Cannon, Risk Manager Date
____________________________________
Betsy Howze, Finance Director Date
ATTEST: APPROVED AS TO FORM:
____________________________________
City Clerk City Attorney
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OAK #4883-4068-7264 v1 (Rev. 1-24)
4883-4068-7264 v2
CITY OF ROHNERT PARK
CONTRACT DOCUMENTS, SPECIAL PROVISIONS AND
STANDARD SPECIFICATIONS
FOR
ROHNERT PARK EXPRESSWAY AT US HIGHWAY 101 RESTRIPING
PROJECT NO. 2019-28
BID DUE DATE: MAY 29, 2025 AT 2:00 PM
REQUEST FOR INFORMATION DUE: MAY 15, 2025 AT 2:00 PM
Prepared by
City of Rohnert Park-
Public Works
600 Enterprise Drive
Rohnert Park, CA 94928
(707)588-3300
CITY COUNCIL
Mayor – Gerard Giudice
Vice-Mayor – Emily Sanborn
Council Member – Susan Hollingsworth Adams
Council Member - Jackie Elward
Council Member – Samantha Rodriguez
City Manager – Marcela Piedra
City Engineer – Vanessa Garrett
Approved: ____________________________________
Vanessa Garrett Date
City Engineer
4883-4068-7264 v2 TOC-i
OAK #4883-4068-7264 v1 (Rev. 1-24)
TABLE OF CONTENTS
Page
PART 1 - BID DOCUMENTS
Invitation for Sealed Bids 1-1
Instructions to Bidders 1-3
Bidder's Proposal 1-7
Schedule of Bid Prices 1-9
Addendum Acknowledgment 1-11
Contractor's License Declaration 1-12
List of Subcontractors 1-13
Bid Bond 1-14
Noncollusion Declaration 1-15
Declaration of Eligibility to Contract 1-16
In-Use Off-Road Diesel-Fueled Fleets Certification 1-17
Sample Contract 1-18
Insurance 1-25
Sample Certificate of Insurance and Endorsements 1-26
PART 2 - SPECIAL PROVISIONS
Paragraph Page
Project Owner 2.01 2-1
Location and Description of Work 2.02 2-1
Insurance Requirements for Contractors 2.03 2-1
Bonds 2.04 2-5
Liquidated Damages 2.05 2-5
Withdrawals of Proposals 2.06 2-5
Drawings and Specifications 2.07 2-5
Cooperation and Collateral Works 2.08 2-6
Protection and Restoration of Existing Improvements 2.09 2-6
Permits and Licenses 2.10 2-6
Approved Debris Haulers 2.11 2-6
Field Review Prior to Bidding 2.12 2-7
Testing 2.13 2-7
Working Hours and Record Drawings 2.14 2-7
Project Notification and Identification Sign 2.15 2-7
PART 3–STANDARD SPECIFICATIONS
SECTION 1 - DEFINITIONS AND TERMS
Paragraph Page
Definitions and Terms ........................................................................................... n/a 3-1
SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITIONS
Intent ...................................................................................................................... 2.1 3-4
4883-4068-7264 v2 TOC-ii
OAK #4883-4068-7264 v1 (Rev. 1-24)
SECTION 3 - AWARD AND EXECUTION OF CONTRACT
Award of Contract ....................................................................................... .......... 3.1 3-5
Bid Protests ................................................................... ......................................... 3.2 3-5
Return of Proposal Guarantees .............................................................................. 3.3 3-5
Bonds ................................................................................. .................................... 3.4 3-6
Execution of Contract ........................................................................ .................... 3.5 3-6
Failure to Execute Contract ................................................................................... 3.6 3-6
SECTION 4 - SCOPE OF WORK
Work to be Done by Contractor .................................................................. .......... 4.1 3-8
Final Cleanup ............................................................................................ ............. 4.2 3-8
Changes in the Contract - Effect Between Parties ...................................... .......... 4.3 3-8
Maintenance of Detours .............................................................................. .......... 4.4 3-11
Use of Materials Found on the Work .......................................................... .......... 4.5 3-12
SECTION 5 - CONTROL OF THE WORK
Authority of City Engineer ....................................................................... ............. 5.1 3-13
Plans..................................................................................................... ................... 5.2 3-13
Conformity with Plans ................................................................................ .......... 5.3 3-13
Working Drawings ...................................................................................... .......... 5.4 3-13
Coordination of Plans, Specifications, and Special Provisions .................. .......... 5.5 3-13
Interpretation of Plans and Specifications .................................................. .......... 5.6 3-14
Superintendence .......................................................................................... .......... 5.7 3-14
Lines, Grades and Measurements ............................................................... .......... 5.8 3-14
Inspection .................................................................................................... ........... 5.9 3-15
Unauthorized Work and Defective Work or Materials ............................... ......... 5.10 3-16
Methods and Equipment ............................................................................. .......... 5.11 3-16
Final Inspection and Acceptance ................................................................ .......... 5.12 3-17
Cleanup Work ........................................................................................... ............. 5.13 3-17
SECTION 6 - CONTROL OF MATERIALS
City-Furnished Materials ....................................................................................... 6.1 3-18
Materials to be Furnished by the Contractor ............................................... ......... 6.2 3-18
Source of Supply and Quality of Materials ................................................. ......... 6.3 3-18
Water and Electric Power ........................................................................... ........... 6.4 3-19
Materials and Workmanship; Warranty................................................................. 6.5 3-19
Storage of Materials .................................................................................... .......... 6.6 3-19
Samples and Specimens .............................................................................. .......... 6.7 3-19
Trade Names and Alternatives .................................................................... .......... 6.8 3-20
Removal of Equipment or Materials ........................................................... .......... 6.9 3-20
Testing of Materials .................................................................................... ........... 6.10 3-20
SECTION 7 - LEGAL RELATIONS AND RESPONSIBILITY
Laws to be Observed ................................................................................... .......... 7.1 3-21
Permits ........................................................................................................ ........... 7.2 3-21
Patent Claims .............................................................................................. ........... 7.3 3-21
Sanitary Provisions ..................................................................................... ........... 7.4 3-21
Right of Way and Right of Access .............................................................. ......... 7.5 3-22
Public Convenience and Access ................................................................. .......... 7.6 3-22
4883-4068-7264 v2 TOC-iii
OAK #4883-4068-7264 v1 (Rev. 1-24)
Storage of Materials in Public Streets, Roads or Highways ....................... ......... 7.7 3-22
Public Safety ............................................................................................... ........... 7.8 3-22
Street Closures, Detours, Barricades .......................................................... .......... 7.9 3-23
Use of Explosives ....................................................................................... ........... 7.10 3-23
Preservation of Property ............................................................................. ........... 7.11 3-24
Preservation of Monuments ........................................................................ .......... 7.12 3-24
Safeguarding Excavations and Structures ................................................... ......... 7.13 3-24
Emergencies and Responsibility for Damage ............................................. .......... 7.14 3-24
Disposal of Material Outside of City's Right of Way ............................. ............. 7.15 3-25
Contractor's Responsibility for Work ......................................................... .......... 7.16 3-25
City Engineer Cannot Waive Obligations ................................................. ........... 7.17 3-26
Rights in Land Improvements ..................................................................... .......... 7.18 3-26
Personal Liability ........................................................................................ ........... 7.19 3-26
Repair of Equipment ................................................................................... .......... 7.20 3-27
Contractor's Legal Address ......................................................................... .......... 7.21 3-27
Cooperation and Collateral Works .............................................................. .......... 7.22 3-27
Utilities ........................................................................................................ ........... 7.23 3-27
In-Use Off-Road Diesel-Fueled Fleets Regulation. .............................................. 7.24 3-30
SECTION 8 - PROSECUTIONS AND PROGRESS
Subcontracts ................................................................................................ ........... 8.1 3-32
Assignment .................................................................................................. .......... 8.2 3-32
Progress of the Work .................................................................................. ........... 8.3 3-32
Character of Workers ................................................................................ ............ 8.4 3-32
Temporary Suspension of Work ................................................................. .......... 8.5 3-32
Time of Essence, Liquidated Damages, Extension of Time by City ...... ............. 8.6 3-33
Default By Contractor.. ....... 8.7 3-34
Work at Night ........................................................................................................ 8.8 3-34
Maximum Length of Open Trench ............................................................. .......... 8.9 3-34
Limited Acceptance of Work ...................................................................... .......... 8.10 3-35
SECTION 9 - MEASUREMENT AND PAYMENT
Measurement for Payment .......................................................................... .......... 9.1 3-36
Scope of Payment ....................................................................................... ........... 9.2 3-36
Deductions from Payments ......................................................................... .......... 9.3 3-36
Schedule of Values...................................................................................... ........... 9.4 3-36
Payments and Monthly Estimates ............................................................... .......... 9.5 3-37
Payment for Extra Work ........................................................................................ 9.6 3-38
Final Payment ............................................................................. ........................... 9.7 3-38
SECTION 10 - CLAIMS BY CONTRACTOR
Obligation to File Claims for Disputed Work....................................................... 10.1 3-39
Form and Contents of Claim................................................................................. . 10.2 3-39
Informal Conference after Claim Submission....................................................... 10.3 3-40
Mediation ............................................................................................................... 10.4 3-40
Other Matters ......................................................................................................... 10.5 3-41
Compliance with Statutory Procedures ................................................................. 10.6 3-42
4883-4068-7264 v2 TOC-iv
OAK #4883-4068-7264 v1 (Rev. 1-24)
PART 4 – TECHNICAL SPECIFICATIONS
SECTION 12 – Technical Specifications
Description of Bid Items....................................................... ................................. 12.1 4-1
Order of Work................................................................................. ....................... 12.2 4-2
Water Pollution Control Plan....................................................... .......................... 12.3 4-2
Construction Surveying ......................................................................................... 12.4 4-3
Mobilization ........................................................................................................... 12.5 4-3
Remove Traffic Stripe ........................................................................................... 12.6 4-4
Hot Mix Asphalt....................................................... .............................................. 12.7 4-4
Traffic Striping, Markings, Raised Pavement Markers........................................ . 12.8 4-5
Signs....................................................... ................................................................ 12.9 4-11
Signals and Street Lighting Systems ..................................................................... 12.10 4-12
OAK #4883-4068-7264 v1 (Rev. 1-24)
4883-4068-7264 v2
PART 1 - BID DOCUMENTS
Rohnert Park Expressway at US Hwy 101 Restriping Part 1: Bid Documents
Rohnert Park City Proj. No. 2019-28 Page 1-1
OAK #4883-4068-7264 v1 (Rev. 1-24)
4883-4068-7264 v2
INVITATION FOR SEALED BIDS
ROHNERT PARK EXPRESSWAY AT US HIGHWAY 101 RESTRIPING
PROJECT NO. 2019-28
Notice is hereby given that on Thursday, May 29, 2025, at 2:00:00 PM at 130 Avram Avenue, Rohnert
Park, California, the City of Rohnert Park will receive and open sealed bids for the Rohnert Park
Expressway at US Highway 101 Restriping Project, Project No. 2019-28. Sealed bids shall be dropped
off in the secured box to the right of the main doors in front of City Hall before 2:00:00 PM on May 29,
2025. The work is described generally as a restriping project on Rohnert Park Expressway between
Commerce Boulevard and Redwood Drive and on selected ramps to US Highway 101. The Contractor
must have a valid California contractor’s license, a Class C-32 license. The Engineer’s estimate for this
Project is $160,000. The Contractor must begin work within fifteen (15) calendar days after official notice
by the City Engineer to proceed with the work and must diligently prosecute the same to completion within
15 business days of that Notice.
Under California Labor Code Section 1770, et seq., copies of the determination of the Director of the
Department of Industrial Relations of the general prevailing rate of per diem wages for each craft,
classification and type of workman needed to execute the work are on file in and available to any interested
person on request at the Department of Public Works, or on the Internet at
http://www.dir.ca.gov/dlsr/PWD/index.htm, and are incorporated herein. (Labor Code Sec. 1773.2.)
Prevailing wage determinations must also be posted at each job site.
Labor Code Section 1725.5 provides that no contractor or subcontractor may be listed on a bid proposal
for a public works project nor awarded a contract for public work on a public works project unless
registered with the Department of Industrial Relations [with limited exceptions from this requirement for
bid purposes only under Labor Code section 1771.1(a)]. This Project is subject to compliance monitoring
and enforcement by the Department of Industrial Relations. All contractors and subcontractors must
furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor
Standards Enforcement). The prime contractor must also post jobsite notices prescribed by regulation.
Per California Civil Code Section 9550, a payment bond in the amount of one hundred percent (100%) of
the bid total will be required from the successful bidder for bids exceeding twenty -five thousand dollars
($25,000). A performance bond will also be required for bids exceeding twenty-five thousand dollars
($25,000). The bond(s) must be provided within fifteen (15) calendar days from notice of award and prior
to the performance of any work.
For any moneys earned by the Contractor and withheld by the City of Rohnert Park to ensure the
performance of the contract, the Contractor may, at its request and sole expense, substitute certain
securities equivalent to the amount withheld in the form and manner and subject to the terms and
conditions provided in the California Public Contracts Code Section 22300.
This notice incorporates by reference the terms, conditions and requirements of the specifications
approved by the City, any and all changes or amendments to the specifications, and special instructions
or special notice issued or given to prospective bidders.
The City of Rohnert Park makes no representation or warranty of the condition of the jobsite. All
prospective bidders are requested to carefully review the plans and specifications and to examine and
conduct tests or otherwise satisfy themselves as to the conditions at the Project site, subject to coordination
with the office of the Rohnert Park City Engineer.
Except as otherwise indicated in the Instructions to Bidders, bids will be publicly opened, examined and
Rohnert Park Expressway at US Hwy 101 Restriping Part 1: Bid Documents
Rohnert Park City Proj. No. 2019-28 Page 1-2
OAK #4883-4068-7264 v1 (Rev. 1-24)
4883-4068-7264 v2
declared on said day and hour and referred to and considered by the City Council at a future City Council
meeting. Each bid must be submitted on the bid forms furnished by the Cit y, and each bid must include
all the items shown on these forms. Substitute forms may be used if specified in this Notice.
The City reserves the right, in its sole discretion, to reject any or all bids, to re-bid, or to waive
inconsequential defects in bidding not involving time, price or quality of the work. The City may reject
any and all bids and waive any minor irregularity in the bids.
A digital copy of the drawings and specifications can be obtained on the Bids page of the City of Rohnert
Park website (www.rpcity.org/Bids). A hard copy of the drawings and specifications may be obtained
from Draftech for a non-refundable fee. Draftech Blueprinting is located at 1544 Terrace Way, Santa
Rosa, CA 95404, phone number 707-578-9442.
To ensure receipts of addendums, any party interested in the Project shall place their information
with the Department of Public Works at 707-588-3300 or PWProjects@rpcity.org. Submit requests
for information (RFIs) by May 15, 2025 at 2:00 PM, to the Department of Public Works at
PWProjects@rpcity.org and/or jsampietro@rpcity.org.
Posted Date: APRIL 23, 2025 /s/ SYLVIA LOPEZ CUEVAS
Published Date: APRIL 25, 2025 City Clerk of the City of Rohnert Park
MAY 2, 2025
Rohnert Park Expressway at US Hwy 101 Restriping Part 1: Bid Documents
Rohnert Park City Proj. No. 2019-28 Page 1-3
OAK #4883-4068-7264 v1 (Rev. 1-24)
4883-4068-7264 v2
INSTRUCTIONS TO BIDDERS
The bidder must file its bid with the City Engineer of the City of Rohnert Park, California, using the copy of
the Bidder's Proposal and Schedule of Bid Prices furnished with the specifications. These documents must
be placed in a sealed envelope marked:
ROHNERT PARK EXPRESSWAY AT US HIGHWAY 101 RESTRIPING
PROJECT NO. 2019-28
and addressed to the City Engineer of the City of Rohnert Park, California. Said sealed bids shall be dropped
off in the secured box to the right of the main doors in front of City Hall located at 130 Avram Avenue,
Rohnert Park, California before 2:00 PM on May 29, 2025. The bidder must not file the book of Special
Provisions or the Contract Drawings with their bid.
The bidders’ attention is directed to the schedule of bid prices that requires this Project be bid as a unit price
contract.
Bid Forms. Each proposal and all bid submittals must conform and be responsive to the Invitation and the
Plans, Specifications and Contract documents.
The wording of the proposal and bid submittals must not be changed. Any additions, conditions, limitations,
or provisions inserted by the bidder will render the proposal irregular and may cause its rejection. Erasures
or interlineations in the proposal or other submittals must be explained or noted over the signature of the
bidder.
In case of discrepancy between a unit price and the total price set forth for the unit price item, the unit price
shall prevail. Discrepancies between the indicated sum of any column of numerals and the correct sum
thereof will be resolved in favor of the correct sum. Discrepancies between written words and figures, or
words and numerals, will be resolved in favor of the words.
Prices. All proposals must give the prices proposed, both in writing and in figures in the respective spaces
provided, and must be signed by the bidder, who must fill out all blanks in the proposal form as therein
required.
Rejection of Bids. Proposals may be rejected if they show any alterations of form, additions not called for,
conditional proposals, incomplete proposals, erasures, or irregularities of any kind, excepting that erasures or
delineations in the proposal will be accepted as provided under “Bid Forms” above.
When proposals are signed by an agent, other than the officer or officers of a corporation authorized to sign
Contracts on its behalf or a member of a co-partnership, a Power of Attorney must be on file with the City
prior to opening proposals or must be submitted with the proposal; otherwise, the proposal may be rejected
as irregular and unauthorized.
Bid Security. All proposals must be presented under sealed cover and accompanied by one of the following
forms of bidder’s security: Cashier’s check, certified check, or a bidder’s bond in the form provided herein,
executed by an admitted surety insurer authorized to transact business in this State, made payable to the City.
The submitted bidder’s bond must be the City’s bid bond. The security must be in an amount equal to at least
ten percent (10%) of the proposal amount. A proposal will not be considered unless one of the forms of
bidder’s security is enclosed with it. A bidder’s bond will not be accepted unless it has been properly filled
out and executed by both the surety and the bidder.
Withdrawal of Bid. Any bid may be withdrawn at any time prior to the time fixed in the public notice for
the opening of proposals only by a written request for withdrawal of the bid filed with the City Engineer. The
request must be executed by the bidder or its duly authorized representative. The withdrawal of a bid does
Rohnert Park Expressway at US Hwy 101 Restriping Part 1: Bid Documents
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OAK #4883-4068-7264 v1 (Rev. 1-24)
4883-4068-7264 v2
not prejudice the right of the bidder to file a new bid. No bid may be withdrawn after the time fixed in the
public notice for the opening of bids.
Means of Submittal. Proposals submitted by facsimile and proposals failing to reach the office of the City
prior to the date and time set for receipt of same will not be considered.
Opening. Bids will be opened and read at the time and place indicated in the Invitation for Sealed Bids.
Bidders and the public are invited to be present.
Multiple Proposals. More than one proposal from an individual, a firm, partnership, corporation or an
association under the same or different names, will not be considered. Reasonable grounds for believing that
any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all
proposals in which such bidder is interested. If there is reason for believing that collusion exists among the
bidders, none of the participants in such collusion will be considered in this or future proposals. Proposals in
which the prices obviously are unbalanced may be rejected.
License Requirement. No proposal will be accepted from a Contractor who is not licensed in accordance
with law under the provisions of Division III, Chapter 9, of the Business and Professions Code of the State
of California, or from a Contractor that has been deemed irresponsible or unresponsive by the City Council.
Subcontractors. Subcontractors listed by the bidder in accordance with the Special Provisions included
herein must be properly licensed under the laws of the State of California for the type of work which they are
to perform.
All bidders are hereby notified that they will be required to comply strictly with the provisions of Sections
4100 to 4113, inclusive, of the Public Contract Code of the State of California.
Each bidder must file with its proposal the name and location of the place of business, contractor’s license
number and Department of Industrial Relations registration number of each Subcontractor who will perform
a portion of the Contract work in an amount in excess of one-half of one percent (0.5%), or in the case of
bids for the construction of streets or highways, including bridges, in excess of one-half of one percent
(0.5%) of the total bid or ten thousand dollars ($10,000). In each such instance, the nature and extent of the
work to be sublet must be described.
The General Contractor to whom the Contract is awarded will not be permitted, without the written consent
of the City, to substitute any person as Subcontractor in place of the Subcontractor designated in the original
proposal, or to permit any Subcontract to be assigned or transferred, or to allow it to be performed by anyone
other than the original Subcontractor. The City may consent to the substitution of another person as
Subcontractor if the original Subcontractor, after having reasonable opportunity to do so, fails or refuses to
execute the written Contract presented to it by the General Contractor, when said written Contract is based
upon the conditions of the general Contract and complies with the Subcontractor’s written proposal.
The failure of the Contractor to specify a Subcontractor for any portion of the Contract work in excess of one-
half of one percent (0.5%) of the total Contract price must be deemed to indicate that the Contractor intends
to perform such portion itself. The subletting or Subcontracting of work for which no Subcontractor was
designated in the original proposal and which is in excess of one-half of one percent (0.5%) of the total
Contract price will be allowed only with the written consent of the City and then only in cases of public
emergency or necessity as determined by the City. Under such circumstances, the City is required to establish
the facts constituting the emergency or necessity and to reduce its findings to a written public record.
Violations of the provisions of these specified sections of the Code must be deemed to be a violation of the
Contract, and the City, because of any such violations, may cancel the Contract. The Contractor, after any
such violations, will be penalized up to twenty percent (20%) of the amount of the Subcontract involved.
Rohnert Park Expressway at US Hwy 101 Restriping Part 1: Bid Documents
Rohnert Park City Proj. No. 2019-28 Page 1-5
OAK #4883-4068-7264 v1 (Rev. 1-24)
4883-4068-7264 v2
Material. The bidder may be required to furnish, as part of the submittal process, a complete statement of
the origin, composition, and manufacture of any or all materials to be used in the construction of the work,
together with samples. Such samples may be subjected to the tests provided for in these specifications or in
the Special Provisions to determine their quality and fitness for the work.
Additional Requirements. The bidder’s attention is directed to Section 3 of the General Provisions for
additional proposal requirements and conditions, and information regarding award and execution of the
contract. Contractor submitting a bid to the City of Rohnert Park, a public entity, must state, under penalty
of perjury, the contractor’s license number and the license’s expiration date. This information must be entered
in the Schedule of Bid Prices. No contractor or subcontractor may be awarded a contract for public work on
a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code
Section 1725.5.
Explanations and Addenda. Any explanation desired by the bidders regarding the meaning or interpretation
of the drawings and specifications must be requested in writing and in sufficient time to allow for a written
reply to reach them and all other potential bidders before the date and time for submission of bids. Oral
explanation or instructions given before award of the contract will not be binding. Any interpretations made
will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders and
its receipt by the bidder must be acknowledged. Any explanation that makes a material change, addition, or
deletion to the terms of the Invitation for Sealed Bids shall be issued no less than seventy-two (72) hours
before the date and time for submission of bids. If an explanation making a material change, addition, or
deletion must be issued less than seventy-two (72) hours before the scheduled date and time for submission
of bids, the date and time for submission shall be extended so that a full seventy-two (72) hours is provided
for analysis of the change, addition, or deletion. Submit requests for information (RFIs) by May 15, 2025 at
2:00 PM to the Department of Public Works at PWProjects@rpcity.org and/or jsampietro@rpcity.org.
Quantity of Work. The quantity of work for the unit price items to be done under the contract as noted in
the Bid Schedule is but an estimate and is not to be taken as an expressed or implied statement that the actual
quantity of work will correspond to the estimate. The right is reserved to increase or decrease, or to entirely
eliminate items from the work if found desirable or expedient. The Contractor will be allowed no claims for
anticipated profits, loss of profits, or for any damages of any sort because of any difference between the
estimated and the actual quantities of work done.
The quantities given in the schedule for unit price items are for comparing proposals and may vary from the
actual final quantities. Some quantities may be increased and others may be decreased or entirely eliminated,
and no claim must be made against the City for damage occasioned thereby or for loss of anticipated profits,
the Contractor being entitled only to compensation for the actual work done at the unit prices proposal.
The City reserves and must have the right to increase or decrease the quantities of work to be performed under
a scheduled unit item or to entirely omit the performance thereof and upon decision of the City to so do, the
City Engineer will direct the Contractor to proceed with the said work as so modified. If an increase in the
quantity of work so ordered should result in delay to the work, the Contractor will be given an equivalent
extension of time.
All estimates and all measurements used in determining the quantities of unit price items of work done, the
percentage of completion of lump sum items of work, and the quantity of materials furnished under the
Contract at various times during the progress of the work must be the Engineer’s estimates and measurements.
The planimeter must be considered an instrument of precision adapted to the measurements of all areas.
Insurance. The bidders’ attention is drawn to Special Provisions − Location and Description of Work and
Special Provisions − Minimum Limits of Insurance.
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Inspection of Site. The bidder must examine carefully the site of the work contemplated and the proposal,
plans, specifications, and the Contract form therefor. It will be assumed that the bidder has investigated and
is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of work to be
performed and materials to be furnished, and as to the requirements of these specifications, the Special
Provisions, and the Contract.
Where the City has investigated the subsurface conditions in respect to foundation or other design, bidders
may inspect the City’s investigation records, including examination of samples, if available. When the Plans
include a log of test borings showing a record of the data obtained in the City’s investigation of subsurface
conditions, said log represents only the City’s opinion as to the character of material encountered by it in its
test borings and is only included for the convenience of bidders.
Investigations of subsurface conditions are made for the purpose of design. The City assumes no
responsibility whatsoever in respect to the sufficiency or accuracy of borings or of the log of test borings or
other preliminary investigations, or of the interpretation thereof, and there is no guaranty, either expressed or
implied, that the conditions indicated are representative of those existing throughout the work, or any part of
it, or that uninvestigated developments may not occur.
Making such information available to the bidders is not to be construed in any way as a waiver of the
provisions of the first paragraph of this article and bidders must satisfy themselves through their own
investigations as to conditions to be encountered.
No information derived from such inspection of the records of preliminary City investigations or from the
maps, plans, specifications, profiles or drawings will in any way relieve the Contractor from any risk from
properly fulfilling all the terms of the Contract.
Records of such preliminary City investigations may be inspected at the office of the Engineer.
Pre-construction Meeting. At the pre-construction meeting, the successful bidder must submit a CPM
progress schedule which will show the time he/she proposes to occupy in prosecuting the various major
divisions of work and his/her proposed sequence of operations. The CPM progress schedule must be subject
to the approval of the City Engineer.
Adjustment of Schedule. If at any time the construction schedule is inadequate to secure completion of the
work within the time specified, and the work is being prosecuted inadequately or improperly, the Engineer
may require the Contractor to submit a revised progress schedule, providing for proper and timely completion
of the work.
The Contractor is not entitled to additional compensation on account of revisions required by the City.
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BIDDER’S PROPOSAL
ROHNERT PARK EXPRESSWAY AT US HIGHWAY 101 RESTRIPING
PROJECT NO. 2019-28
TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID
To: City Council, City of Rohnert Park
The undersigned hereby declares:
(a) That the only persons or parties interested in this proposal as principals are the following:
________________________________________________________________________.
(If the bidder is a corporation, give the name of the corporation and the name of its president, secretary,
treasurer, and manager. If a co-partnership, give the name under which the co-partnership does
business, and the names and addresses of all co-partners. If an individual, state the name under which
the contract is to be drawn.)
(b) That this proposal is made without collusion with any other person, firm, or corporation.
(c) That he/she has carefully examined the locations of the proposed work and has familiarized
himself/herself with all of the physical and climatic conditions and makes this bid solely upon his/her
own knowledge.
(d) That he/she has carefully examined the drawings and specifications and makes this proposal in
accordance therewith.
(e) That, if this bid is accepted, he/she agrees to enter into an agreement with City in the form included
in the Contract Documents to complete all work as specified in the Contract for the contract price
and within the contract time indicated in this bid and in accordance with the Contract Documents.
(f) That this bid will remain open and not be withdrawn for the period specified in the Instructions to
Bidders.
(g) That he/she has read the insurance requirements in Section 2.03, Insurance in the Special Provisions
section of this bid document;
(h) That he/she has conferred with his/her insurance carriers or brokers to determine in advance of the bid
submission the availability of insurance certificates and endorsements as prescribed and provided
herein;
(i) That if the bid is accepted, he/she will enter into a written contract and within fifteen (15) calendar days
furnish the required proof of insurance including certificates and endorsements;
(j) That failure to comply strictly with the insurance requirements may result in forfeiture of the bid security
and withdrawal of the bid proposal.
(k) That he/she is properly licensed in accordance with California Business and Professions Code section
7000, et seq. Bidder acknowledges that if the bidder is not properly licensed at the time the bid is
awarded or as otherwise required by law, the bid will be considered non-responsive and will be
rejected.
(l) That he/she and any subcontractor relied on by him will keep an accurate payroll record, showing
the name, address, Social Security number, work classification, straight time and overtime hours
worked each day and week, and the actual per diem wages paid to each journeyman, apprentice,
worker, or other employee employed by the contractor or subcontractor in connection with the public
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work, as more fully set forth in the Contract. All contractors and subcontractors must furnish
electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor
Standards Enforcement).
(m) That in compliance with the Subletting and Subcontracting Fair Practices Act, California Public
Contracts Code Section 4100, et seq., he/she has listed on the attached “List of Subcontractors” each
subcontractor who will perform work or labor or render service to the bidder in or about the
construction of the work or will specifically fabricate and install a portion of the work in an amount
in excess of one half of one percent (0.5%) of the total bid sum or in the case of bids or offers for
the construction of streets or highways, including bridges, in excess of one-half of one percent
(0.5%) of the total bid or ten thousand dollars ($10,000), whichever is greater, and that no
subcontractors may be used other than those specified without written approval of the City Engineer.
Accompanying this proposal is a certified or cashier’s check, or bidder’s bond payable to the order of the City
Clerk of the City of Rohnert Park, in the sum of _______________________ dollars ($_________________).
Said bidder’s bond is the City’s bid bond form. Said bidder’s bond has been duly executed by the undersigned
bidder and by a financially sound surety company admitted in the State of California.
It is understood and agreed that should the bidder fail within fifteen (15) calendar days after the date of mailing
written notice to the successful bidder that the contract has been awarded to enter into the contract and furnish
acceptable surety bonds and insurance on forms included herein, then the proceeds of said check or bidder’s
bond will become the property of the City. But if the contract is entered into and said bonds are furnished, or
if the bid is not accepted, then said check will be returned to the undersigned or the bidder will be released
from the bidder’s bond.
______________________________ ______________________________
Address of Bidder Telephone Number of Bidder
______________________________ ______________________________
City, State, Zip Signature of Bidder
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SCHEDULE OF BID PRICES
ROHNERT PARK EXPRESSWAY AT US HIGHWAY 101 RESTRIPING
PROJECT NO. 2019-28
In accordance with the plans and specifications approved by the City of Rohnert Park, the undersigned bidder
is submitting the following bid prices for the performance of the entire proposed work as described in these
specifications and attached drawings. The contract award will be based upon the Base Bid.
ITEM
NO. ITEM DESCRIPTION QUANTITY UNIT
UNIT
PRICE
TOTAL
COST
1 Water Pollution Control Plan 1 LS
2 Traffic Stripes, Pavement Markings, and
Pavement Markers Removal 1 LS
3 Green Pavement Markings 4800 SF
4 Detail 9 839 LF
5 Detail 29 1515 LF
6 Detail 37B 841 LF
7 Detail 39 749 LF
8 Detail 39A 500 LF
9 Detail 40 150 LF
10 6” White 359 LF
11 White Legends 338 SF
12 Interstate Sign Legends 6 EA
13 36” White Channelizers 8 EA
14 Roadside Sign and Post 4 EA
15 Traffic Signal Modification 1 LS
16 Traffic Control 1 LS
17 Project Management and Mobilization 1 LS
Total Amount of Bid (written in words) is:
Dollars
and Cents.
Any discrepancy between words and figures shall be resolved as provided in the Instructions to
Bidders.
$_____________________________
(Figures)
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______________________________ ______________________________
Address of Bidder Signature of Bidder
______________________________ ______________________________
City, State, Zip Name of Bidder (Print)
______________________________ ______________________________
Telephone Number of Bidder FAX Number of Bidder
______________________________
Contractor’s License Number License’s Expiration Date
______________________________ ______________________________
Contractor’s DIR Number
Contractor’s email address
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ADDENDUM ACKNOWLEDGEMENT
TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID IF ADDENDUM ISSUED
ADDENDUM #1 Date Signature acknowledging receipt:
ADDENDUM #2 Date Signature acknowledging receipt:
ADDENDUM #3 Date Signature acknowledging receipt:
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CONTRACTOR’S LICENSE DECLARATION
(Business and Professions Code Section 7028.15)
TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID
The undersigned declares that he or she is ________________________________ of
____________________________. (party making foregoing bid) (hereinafter the "Bidder")
1. Bidder’s Contractor’s License Number is as follows:___________________________.
2. The expiration date of Bidder’s Contractor’s License is _______________, 20___.
3. Bidder acknowledges that pursuant to Business and Professions Code Section 7028(a), it is a
misdemeanor for any person to submit a bid to a public agency in order to engage in the business or act in the
capacity of a contractor within this State without having a license therefor, except as provided therein.
The undersigned declares, under penalty of perjury, that the representations made by the undersigned
in this bid proposal are true and correct.
Executed on ________________________, 20 ___, at _____________________________ (insert
city and state where Declaration signed).
________________________________________
Signature
________________________________________
Typed Name
________________________________________
Title
________________________________________
Name of Bidder
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LIST OF SUBCONTRACTORS
TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID
In accordance with the provisions of Public Contact Code Sections 4103 to 4108, inclusive, each bidder must
list below the name and location of place of business, contractor’s license number and Department of
Industrial Relations registration number of each subcontractor who will perform a portion of the contract
work in an amount in excess of one-half of one percent (0.5%) of the total contract price. In each such
instance, the nature and extent of the work to be sublet must be described.
Subcontractor name, California
Contractor’s License Number
and DIR Registration Number
Location of
Place of
Business
Description of
Work to be
Performed (also
show bid Schedule
Item No.)
Percentage of total
contract work to be
performed
Name:
CLN:
DIR:
Name:
CLN:
DIR:
Name:
CLN:
DIR:
Name:
CLN:
DIR:
Name:
CLN:
DIR:
Name:
CLN:
DIR:
Name:
CLN:
DIR:
Name:
CLN:
DIR:
[Add additional sheets if necessary]
**Note, the Subletting and Subcontracting Fair Practices Act also requires inclusion of any subcontractor
who specially fabricates and installs a portion of the work according to detailed drawings.
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BID BOND Bond No. _________
WHEREAS, ______________________________________________ (“Principal”) intends to submit a
bid to the City of Rohnert Park (“City”) for the above-referenced Project, and the terms of the bid require
the Principal to submit bidder’s security.
NOW, THEREFORE, Principal and , a
corporation organized and existing under the laws of the State of and
duly authorized to transact business under the laws of the State of California as Surety, are held and firmly
bond unto City in the sum of
dollars ($_______________) lawful money of the United States of America, such sum being not less than
ten percent (10%) of the bid amount for the payment of which sum to be made, the Principal and Surety
bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly
by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the Principal submits a bid for the
above-referenced Project, the terms and conditions of which are incorporated herein by reference, and if
said bid is rejected by the City, or if said bid is accepted by the City and the Bidder properly executes and
submits to the City the Agreement and all required documents (including the Performance bond, the
Payment Bond, and the proof of insurance), then this obligation will be null and void; otherwise it will
remain in full force and effect.
The Surety hereby agrees, for value received, that its obligations under this bond must in no way be
impaired or modified by any agreement between the City and the Principal to extend the time within which
the City may accept the Principal’s bid, and the Surety hereby waives notice of any such extension.
In the event suit is brought upon this bond, the Surety must pay reasonable attorneys’ fees and costs
incurred by the prevailing parties in such suit, which fees and costs must be in addition to the face amount
of the bond.
IN WITNESS WHEREOF, the undersigned represent and warrant that they have the right, power, legal
capacity, and authority to enter into and execute this document on behalf of the Principal and the Surety
and have caused this document to be executed by setting hereto their names, titles and signatures.
Principal: _________________________ Surety: _____________________________
(Name of Firm) (Name of Firm)
By: ______________________________ By: ________________________________
Title: _____________________________ Title: ______________________________
Date: _____________________________ Date: ______________________________
Address for Notices to Surety:
___________________________________
___________________________________
___________________________________
Note: Notary acknowledgment for Surety and Surety’s Power of Attorney must be attached.
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NONCOLLUSION DECLARATION
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the _________________________ of ___________________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation. The bid is genuine and not collusive or a sham. The bidder has not directly or indirectly
induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded,
conspired, connived, or agreed with any bidder or anyone else to put in a sham bid or to refrain from bidding. The
bidder has not in any manner, directly or indirectly, sought by agreement, comm unication, or conference with
anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the
bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or
indirectly, submitted their bid price or any breakdown thereof, or the contents thereof, or divulged information or
data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any
member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or
entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited
liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power
to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct,
and that this declaration is executed on ___________________________[date], at _____________________ [city],
___________________ [state].
Firm (print or type) Signature
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DECLARATION OF ELIGIBILITY TO CONTRACT
TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID
The undersigned, a duly authorized representative of the bidder, certifies and declares that:
1. The bidder is aware of California Labor Code Sections 1771.1 and 1777.7, which prohibit a
contractor or subcontractor who has been found by the Labor Commissioner or the Director of
Industrial Relations to be in violation of certain provisions of the Labor Code from bidding on,
being awarded, or performing work as a subcontractor on a public works project for specified
periods of time.
2. The bidder is not prohibited from bidding on, being awarded, or performing work as a contractor
or subcontractor on a public works project under Labor Code sections 1771.1 and 1777.7, or any
other provision of law.
3. The bidder is aware of Public Contract Code Section 6109, which states:
(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not
permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded,
a public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code to bid
on, be awarded, or perform work as a subcontractor on, a public works project. Every
public works project shall contain a provision prohibiting a contractor from performing
work on a public works project with a subcontractor who is ineligible to perform work
on the public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code.
(b) Any contract on a public works project entered into between a contractor and a debarred
subcontractor is void as a matter of law. A debarred subcontractor may not receive any
public money for performing work as a subcontractor on a public works contract, and
any public money that may have been paid to a debarred subcontractor by a contractor
on the project will be returned to the awarding body. The contractor is responsible for
the payment of wages to workers of a debarred subcontractor who has been allowed to
work on the project.
4. The bidder has investigated the eligibility of each and every subcontractor that bidder intends to
use on this public works project and has determined that none of them is ineligible to perform work
as a subcontractor on a public works project by virtue of Public Contract Code Section 6109, Labor
Code Sections 1771.1 and 1777.7, or any other provision of law.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
Executed this ________ day of ___________________, 20___, at ______________________, California.
_____________________
Signature Title of Authorized Official
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IN-USE OFF-ROAD DIESEL-FUELED FLEETS
CERTIFICATION
TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID
The undersigned Bidder certifies to Owner as set forth in sections 1 through 2, below.
1. Certification of Compliance. I hereby certify that I and all of my Subcontractors will conform to the
California Air Resource Board (CARB) In-Use Off-Road Diesel-Fueled Fleets requirements for all
work involving the use of vehicles subject to the regulations, including, without limitation, as
applicable, the Contracting Requirements in Title 13 CCR section 2449, subdivision (i), subparts (1)
– (4), and the Prime Contractor Requirements in Title 13 CCR section 2449, subdivision (j), subparts
(1) – (5).
2. Instructions. Check one (1) box below.
☐ Bidder’s current CARB issued Certificate of Reported Compliance accompanies this
Certification. (If this box is checked, the Certificate must be provided.)
☐ Bidder certifies that its work on the Project (including work of its Subcontractors) does not
involve the use of vehicles subject to the CARB In-Use Off-Road Diesel-Fueled Fleets
requirements.
BIDDER:
(Name of Bidder)
Date: ___________________, 202__ By:
(Signature)
Name:
(Print Name)
Its:
(Title)
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C O N T R A C T
ROHNERT PARK EXPRESSWAY AND US 101 RESTRIPING
PROJECT NO. 2019-28
THIS AGREEMENT is made and entered into this _____ day of______________, 20___, by and
between _____________________, (“Contractor”) License No. ____________, DIR No.
_______________, DIR Expiration Date ________________, and the City of Rohnert Park, (“City”)
(“Agreement”).
WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the
work hereinafter mentioned in accordance with the sealed proposal of said Contractor.
NOW, THEREFORE, IT IS AGREED, as follows:
1. Scope of Work: Contractor must perform all the work and furnish all the labor, materials,
equipment and all utility and transportation services required to complete all of the work of construction and
installation of the improvements more particularly described in the Resolution adopted by the City Council
of said City on <<MONTH DAY, YEAR>>, the items and quantities of which are more particularly set forth
in Contractor’s bid therefor on file in the office of the City Clerk, except work to be performed by
subcontractors as set forth in Contractor’s bid and for which Contractor retains responsibility.
2. Time of Performance and Liquidated Damages:
A. Contractor must begin work within fifteen (15) calendar days after official notice by
the City Engineer to proceed with the work and must diligently prosecute the same to completion within 15
business days of that Notice. Contractor acknowledges and agrees that time is of the essence with respect
to Contractor’s work and that Contractor shall diligently pursue performance of the work.
B. In the event Contractor does not complete the work within the time limit so specified
or within such further time as said City Council must have authorized, Contractor must pay to City liquidated
damages in the amount of five hundred sixty dollars ($560) per day for each and every day’s delay in finishing
the work beyond the completion date so specified. Additional provisions with regard to said time of
completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to
and incorporated herein by reference.
3. Payments:
A. City will pay Contractor for said work performed at the times and in the manner
provided in the specifications and at the unit prices stated in Contractor’s bid.
B. The award of the contract is for a total amount not to exceed <<AMOUNT [words
($_____)]>>.
4. Component Parts and Interpretation:
A. This contract consists of the following documents, each of which is on file in the office
of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto
(“Contract Documents”):
1) This Agreement
2) Notice Inviting Sealed Proposals
3) Instruction and Information to Bidders
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4) Accepted Proposal, with all attachments and certifications
5) Performance Bond
6) Payment Bond
7) Special Provisions
8) Standard Specifications
9) Technical specifications
10) Design Standards
11) Plans, Profiles and Detailed Drawings
B. In the event of conflict between these documents, the following order of precedence
will govern: this Agreement; change orders; supplemental agreements and approved revisions to plans
and specifications; special conditions; standard specifications; detail plans; general plans; standard plans;
and reference specifications. In the absence of a controlling or contrary provision in the foregoing, the
Standard Specifications (2022 edition) of the California Department of Transportation shall apply to this
Project.
5. Independent Contractor. Contractor is and will at all times remain as to City a wholly
independent contractor. Neither City nor any of its officers, employees, or agents will have control over
the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as
expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent
that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees,
agents or subcontractors of City.
6. Prevailing Wages:
A. Copies of the determination of the Director of the Department of Industrial
Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed
to execute this Contract will be on file in, and available at, the office of the Director at 601 Carmen Drive,
Camarillo, California 93010.
B. Contractor must post at the work site, or if there is no regular work site then at its
principal office, for the duration of the Contract, a copy of the determination by the Director of the
Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code
Sec. 1773.2.)
C. Contractor, and any subcontractor Contractor may engage may pay not less than
the specified prevailing rate of per diem wages to all workers employed in the execution of the Agreement.
(Labor Code § 1774.) Contractor is responsible for compliance with Labor Code Section 1776 relative to
the retention and inspection of payroll records.
D. Contractor must comply with all provisions of Labor Code section 1775. Under
Section 1775, Contractor may forfeit as a penalty to City up to two hundred dollars ($200) for each worker
Contractor or any subcontractor employs in the execution of the Contract for each calendar day, or portion
thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay
the difference between the prevailing wage rates and the amount paid to each worker for each calendar
day, or portion thereof, for which each worker was paid less than the prevailing wage rate.
E. With each application for payment, Contractor shall also deliver certified payrolls
to the City as set forth above in these General Conditions, and concurrently therewith (but in no event less
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frequently than monthly) directly to the Labor Commissioner in the format prescribed by the Labor
Commissioner.
F. If federal funds are used to pay for the Work, Contractor and any subcontractor
agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40
USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and
Safety Standards Act (40 USC § 327 et. seq.).
7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810
and following, eight hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to
City the sum of twenty-five dollars ($25) for each worker employed in the execution of this Contract by
Contractor or any subcontractor for each calendar day during which such worker is required or permitted
to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week
in violation of the provisions of Labor Code Section 1810.
8. Apprentices:
A. Contractor and any subcontractor under him must comply with the requirements of
Labor Code Sections 1777.5 and 1777.6. Section 1777.5, as amended, requires Contractor or any
subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the apprenticeship program in
that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that
will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must
not be less than one to five except:
1) When unemployment in the area of coverage by the joint apprenticeship
committee has exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the request for
certificate, or
2) When the number of apprentices in training in that area exceeds a ratio of one
(1) to five (5), or
3) When the trade can show that it is replacing at least one-thirtieth (1/30) of its
membership through apprenticeship training on an annual basis statewide or locally, or
4) When the assignment of an apprentice to any work performed under a public
works contract would create a condition which would jeopardize his life or the life, safety, or property of
fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of
such a nature that training cannot be provided by a journeyman, or
5) When Contractor provides evidence that he employs registered apprentices on
all of his contracts on an annual average of not less than one (1) apprentice to eight (8) journeymen.
B. Contractor is required to make contributions to funds established for the
administration of an apprenticeship program if he employs registered apprentices or journeymen in any
apprenticeable trade on such contracts and if other contractors on the public works site are making such
contributions.
C. Contractor is responsible for making training fund contributions in the amount
established in the prevailing wage rate – either to the applicable apprenticeship committee, or the California
Apprenticeship Council (“CAC”).
D. Contractor is required to submit contract award information for each craft required on
the Project using the appropriate form prepared by the Division of Apprenticeship Standards (“DAS”) within
the California Department of Industrial Relations (“DIR")—currently the “DAS 140 form.” A copy of the
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current DAS 140 form is available at https://www.dir.ca.gov/DAS/DASForm140.pdf . If Contractor is
approved to train apprentices, Contractor must send the required information to its apprenticeship committee.
If Contractor is not approved to train apprentices, Contractor must send the information to all apprenticeship
committees that can supply apprentices to the site of the public works project.
E. Contractor is required to contact the applicable apprenticeship committee to request
apprentices for each craft or trade on the Project using the appropriate form DIR, currently the DAS 142 form.
A copy of the current DAS 142 form is available at https://www.dir.ca.gov/DAS/DASForm142.pdf . The
form must be submitted at least three business days before apprentices are required.
F. Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch
offices.
9. Labor Discrimination: Labor Code Section 1735 reads as follows:
A contractor must not discriminate in the employment of persons upon public
works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those
bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise
provided in Section 12940 of the Government Code. Every contractor for public works who
violates this section is subject to all the penalties imposed for a violation of this chapter.
10. Workers’ Compensation Insurance:
A. In accordance with the provisions of Labor Code Article 5, Chapter 1, Part 7, Division
2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700),
Contractor is required to secure the payment of compensation to his employees and must for that purpose
obtain and keep in effect adequate Worker’s Compensation Insurance.
B. Contractor is aware of the provisions of Labor Code Section 3700 which requires
every employer to be insured against liability for workers’ compensation or to undertake self-insurance in
accordance with the provisions of that Code, and will comply with such provisions before commencing the
performance of the work of this Agreement.
11. Indemnity and Insurance:
A. To the fullest extent permitted by law (including without limitation California Civil
Code Section 2782), Contractor must indemnify, hold harmless, release and defend City, its officers, elected
officials, employees, agents, volunteers, and consultants from and against any and all actions, claims,
demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense
costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole
or in part, arising out of Contractor’s activities hereunder, including the activities of other persons employed
or utilized by Contractor including subcontractors hired by the Contractor in the performance of this
Agreement excepting liabilities due to the sole negligence, intentional misconduct or active negligence of the
City. This indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Contractor under Worker’s Compensation, disability or other
employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor
and must continue to bind the parties after termination/completion of this Agreement.
B. Contractor shall procure and maintain throughout the time for performance of the
work under this Contract the insurance required by the Special Provisions. The requirement that Contractor
procure and maintain insurance shall in no way be construed to limit the Contractor’s duty to indemnify City
as provided in the paragraph above.
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C. Failure of City to monitor compliance with these requirements imposes no
additional obligations on City and will in no way act as a waiver of any rights hereunder.
12. City Right of Termination and Right to Complete the Work.
A. The City may terminate the Contract when conditions encountered during the work
make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the
Contract by act of God, by law, or by official action of a public authority . In addition, the occurrence of
any of the following is a default by Contractor under this Contract:
1) Contractor refuses or fails to prosecute the Work or any part thereof with
such diligence as will insure its completion within the time specified or any permitted extension.
2) Contractor fails to complete the Work on time.
3) Contractor is adjudged bankrupt or makes a general assignment for the
benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency.
4) Contractor fails to supply enough properly skilled workers or proper
materials to complete the Work in the time specified.
5) Contractor fails to make prompt payment to any subcontractor or for
material or labor.
6) Contractor fails to abide by any applicable laws, ordinances or instructions
of City in performing the Work.
7) Contractor breaches or fails to perform any obligation or duty under the
Contract.
B. Upon the occurrence of a default by Contractor, City will serve a written notice of
default on Contractor specifying the nature of the default and the steps needed to correct the default.
Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory
arrangements acceptable to City for the correction or elimination of such default are made, as determined
by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case,
Contractor will not be entitled to receive any further payment, except for Work actually completed prior
to such termination in accordance with the provisions of the Contract Documents.
C. In the event of any such termination, City will also immediately serve written notice
of the termination upon Contractor’s surety. The surety will have the right to take over and perform
pursuant to this Contract; provided, however, that if the surety does not give City written notice of its
intention to take over and perform this Contract within five (5) days after service of the notice of
termination or does not commence performance within ten (10) days from the date of such notice, City
may take over the Work and prosecute the same to completion by contract or by any other method it may
deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable
to City for any and all excess costs or other damages incurred by City in completing the Work.
D. If City takes over the Work as provided in this Section, City may, without liability
for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and
other property belonging to Contractor as may be on the site of the Work and necessary for the completion
of the Work.
13. Substitution of Securities for Withheld Amounts:
A. Pursuant to California Public Contracts Code Section 22300, securities may be
substituted for any moneys withheld by a public agency to ensure performance under a contract. At the
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request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited
with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such
moneys to the Contractor upon satisfactory completion of the contract.
B. Securities eligible for substitution under this section must include those listed in the
Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. Contractor must
be the beneficial owner of any securities substituted for moneys withheld and must receive any interest
thereon.
C. Alternatively, Contractor may request and the City shall make payment of
retentions earned directly to the escrow agent at the expense of the Contractor. At Contractor’s expense,
Contractor may direct the investment of the payments into securities and the Contractor shall receive the
interest earned on the investments upon the same terms provided for in Section 22300 for securities
deposited by the Contractor. Upon satisfactory completion of the Agreement, Contractor shall receive
from the escrow agent all securities, interest, and payments received by the escrow agent from the City,
pursuant to the terms of this section.
D. Any escrow agreement entered into pursuant to this section must contain as a
minimum the following provisions:
1) The amount of securities to be deposited;
2) The terms and conditions of conversion to cash in case of the default of the
Contractor; and
3) The termination of the escrow upon completion of the contract.
14. General Provisions
A. Authority to Execute. Each party represents and warrants that all necessary action
has been taken by such party to authorize the undersigned to execute this Agreement and to bind it to the
performance of its obligations.
B. Assignment. Contractor may not assign this Agreement without the prior written
consent of City, which consent may be withheld in City’s sole discretion since the experience and
qualifications of Contractor were material considerations for this Agreement.
C. Binding Effect. This Agreement is binding upon the heirs, executors,
administrators, successors and permitted assigns of the parties.
D. Integrated Contract. This Agreement, including the Contract Documents, is the
entire, complete, final and exclusive expression of the parties with respect to the Work to be performed
under this Agreement and supersedes all other agreements or understandings, whether oral or written,
between Contractor and City prior to the execution of this Agreement.
E. Modification of Contract. No amendment to or modification of this Agreement will
be valid unless made in writing and approved by Contractor and by the City Council, City Manager or
Assistant City Manager, as applicable. The parties agree that this requirement for written modifications
cannot be waived and that any attempted waiver will be void.
F. Counterparts, Facsimile or other Electronic Signatures. This Agreement may be
executed in several counterparts, each of which will be deemed an original, and all of which, when taken
together, constitute one and the same instrument. Amendments to this Agreement will be considered
executed when the signature of a party is delivered by facsimile or other electronic transmission. Such
facsimile or other electronic signature will have the same effect as an original signature.
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G. Waiver. Waiver by any party of any term, condition, or covenant of this Agreement
will not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach
of the provisions of this Agreement will not constitute a waiver of any other provision, or a waiver of any
subsequent breach or violation of any provision of this Agreement. Acceptance by City of any Work
performed by Contractor will not constitute a waiver of any of the provisions of this Agreement.
H. Interpretation. This Agreement will be interpreted, construed and governed
according to the laws of the State of California. Each party has had the opportunity to review this Contract
with legal counsel. The Agreement will be construed simply, as a whole, and in accordance with its fair
meaning. It will not be interpreted strictly for or against either party.
I. Severability. If any term, condition or covenant of this Agreement is declared or
determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions of this Agreement will not be affected, and the Agreement will be read and construed without
the invalid, void or unenforceable provision.
J. Venue. In the event of litigation between the parties, venue in state trial courts will
be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the
Northern District of California.
IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its
officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above
written.
CITY OF ROHNERT PARK <<CONTRACTOR>>
____________________________________
Marcela Piedra, City Manager Date Name:_______________________ Date
Per Resolution No. <<RESO #>>adopted by the Rohnert Park
City Council at its meeting of <<Month>><<Day>>,<<Year>>. Title: ________________________
ATTEST: APPROVED AS TO FORM:
____________________________________
City Clerk City Attorney
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INSURANCE
Bidder’s attention is directed to the following insurance forms and to Section 2.03 of the Special
Provisions, located on Pages 2-1 through 2-6 in the Special Provisions section. It is highly
recommended that bidders confer with their respective insurance carriers or brokers to determine
in advance of bid submission the availability of insurance certificates and endorsements as
prescribed and provided herein. Failure to comply strictly with the insurance requirements may
result in forfeiture of the bid security and withdrawal of the bid proposal.
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CERTIFICATE OF INSURANCE ISSUE DATE MM/DD/YY)
CITY OF ROHNERT PARK (the "City")
PRODUCER
THIS CERTIFICATE OF INSURANCE IS NOT AN INSURANCE POLICY AND DOES NOT
AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.
BEST'S
COMPANIES RATING
COMPANY
LETTER A ________________________________ ______________
COMPANY
LETTER B________________________________ ______________
COMPANY
LETTER C ________________________________ ______________
COMPANY
LETTER D ________________________________ ______________
COMPANY
LETTER E ________________________________ ______________
INSURED
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY
THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVEN BEEN REDUCED BY PAID CLAIMS.
CO
LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE
DATE (MM/DD/YY)
POLICY EXPIRATION
DATE (MM/DD/YY) ALL LIMITS IN THOUSANDS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR.
OWNER'S & CONTRACTOR'S PROT.
OTHER _________________________
GENERAL AGGREGATE $
PRODUCTS-COMP/OPS AGGREGATE
$ PERSONAL & ADVERTISING INJURY $ EACH OCCURRENCE $
FIRE DAMAGE (Any one fire)
$ MEDICAL EXPENSE (Any one person) $
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
GARAGE LIABILITY
COMBINED
SINGLE LIMIT $
BODILY INJURY
(Per person)
$ BODILY INJURY
(Per accident) $ PROPERTY DAMAGE $ EXCESS LIABILITY
UMBRELLA
OTHER THAN UMBRELLA FORM
EACH OCCURRENCE $
AGGREGATE
$
$
WORKER'S COMPENSATION
AND
EMPLOYERS' LIABILITY
STATUTORY
EACH ACCIDENT
$
DISEASE-POLICY LIMIT $
DISEASE-EACH EMPLOYEE $
PROPERTY INSURANCE
COURSE OF CONSTRUCTION
AMOUNT OF INSURANCE
$
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS
THE FOLLOWING PROVISIONS APPLY:
1. None of the above-described policies will be canceled until after 30 days' written notice has been given to the City at the address indicated below.
2. The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are added as insureds on all liability insurance policies listed above.
3. It is agreed that any insurance or self-insurance maintained by the City will apply in excess of and not contribute with, the insurance described above.
4. The City is named a loss payee on the property insurance policies described above, if any.
5. All rights of subrogation under the property insurance policy listed above have been waived against the City.
6. The workers' compensation insurer named above, if any, agrees to waive all rights to subrogation against the City for injuries to employees of the insured resulting
from work for the City or use of the City's premises or facilities.
7. Attached hereto are copies of the applicable policy pages or endorsements regarding notice of cancellation, additional insured and waiver of subrogation matters.
CERTIFICATE HOLDER/ADDITIONAL INSURED
CITY OF ROHNERT PARK
130 AVRAM AVENUE
ROHNERT PARK, CA 94928
AUTHORIZED REPRESENTATIVE
SIGNATURE _________________________________________
TITLE _________________________________________
PHONE NO. _________________________________________
Rev. 11/08
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INSURER ISO FORM CG 20 10 11 85 (MODIFIED)
POLICY NO: COMMERCIAL GENERAL LIABILITY
ENDORSEMENT NO:
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY
ADDITIONAL INSURED − OWNERS, LESSEES OR CONTRACTORS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Organization:
The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are
named as additional insured.
(If no entry appears above, the information required to complete this endorsement will be shown
in the Declarations as applicable to this endorsement).
WHO IS INSURED (Section II) is amended to include as an insured the person or organization
shown in the Schedule but only with respect to liability arising out of “your work” performed for
that insured.
Modifications to ISO for CG 20 10 11 85
1. The insured scheduled above includes the insured's elected or appointed officers, officials,
employees, agents and volunteers.
2. This insurance must be primary as respects the insured shown in the schedule above, or if excess,
must stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying
primary coverage. In either event, any other insurance maintained by the Insured scheduled above
must be in excess of this insurance and must not be called upon to contribute with it.
3. The insurance afforded by this policy must not be canceled except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the Entity.
4. Coverage must not extend to any indemnity coverage for the active negligence of the additional
insured in any case where an agreement to indemnify the additional insurance would be invalid under
Subdivision (b) of Section 2782 of the Civil Cod e.
_________________________________
Signature-Authorized Representative
_________________________________
_________________________________
Address
_________________________________
CG 20 10 11 85 Insurance Services Office, Inc. Form (Modified)
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SUBMIT IN DUPLICATE
AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR CITY OF ROHNERT PARK (the "City")
ENDORSEMENT NO.
ISSUE DATE (MM/DD/YY)
PRODUCER
POLICY INFORMATION:
Insurance Company:
Policy No.:
Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE Included in Limits
In Addition to Limits
Telephone
Deductible Self-Insured Retention (check which) of $__________________
NAMED INSURED
APPLICABILITY. This insurance pertains to the operation and/or tenancy of the named
insured under all written agreements and permits in force with the City unless checked here in
which case only the following specific agreements and permits with the City are covered:
CITY AGREEMENTS/PERMITS
TYPE OF INSURANCE
OTHER PROVISIONS
COMMERCIAL AUTO POLICY
BUSINESS AUTO POLICY
OTHER ____________________________________________________________
LIMIT OF LIABILITY
CLAIMS: Underwriter's representative for claims pursuant to this insurance.
Name: _____________________________________________________
Address: _____________________________________________________
Telephone: ( )
$ ______________ per accident, for bodily injury and property damage.
In consideration of the premium charged and notwithstanding an inconsistent statement in the policy to which this endorsement is attached or any endorsement now or
hereafter attached thereto, it is agreed as follows:
1. INSURED. The City of Rohnert Park, its officers, elected officials, employees, agents and volunteers are included as insureds with regard to damages and defense of
claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, or for which
the Named Insured is responsible.
2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City, the insurance afforded by this policy must: (a) be
primary insurance as respects the City, its officers, officials, employees, agents or volunteers; or (b) stand in an unbroken chain of coverage excess of the Named
Insured's primary coverage. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers must be in excess of the Named
Insured's insurance and not contribute with it.
3. CANCELLATION NOTICE. With respect to the interests of the City, this insurance must not be cancelled, except after thirty 30) days prior written notice by receipted
delivery has been given to the City.
4. SCOPE OF COVERAGE. This policy affords coverage at least as broad as:
(1) If primary, Insurance Services Office form number CA0001 (Ed. 1/87), Code 1 ("any auto"); or
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding section (1).
Except as stated above nothing herein must be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement
is attached.
ENDORSEMENT HOLDER
CITY
CITY OF ROHNERT PARK
130 AVRAM AVENUE
ROHNERT PARK, CA 94928
AUTHORIZED Broker/Agent Underwriter _________________
REPRESENTATIVE
I _______________________ (print/type name), warrant that I have
authority to bind the above-mentioned insurance company and by my
signature hereon do so bind this company to this endorsement.
Signature ________________________________________
(original signature required)
Telephone: ( ) Date signed: __________________
REV. 11/08
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SUBMIT IN DUPLICATE
WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY
SPECIAL ENDORSEMENT
FOR CITY OF ROHNERT PARK (the "City")
ENDORSEMENT NO.
ISSUE DATE (MM/DD/YY)
PRODUCER
POLICY INFORMATION:
Insurance Company:
Policy No.:
Policy Period: (from) (to)
Telephone
OTHER PROVISIONS
NAMED INSURED
CLAIMS: Underwriter’s representative for claims pursuant to this insurance.
Name: _________________________________________________________________
Address: _________________________________________________________________
_________________________________________________________________
Telephone: (______)__________________________________________________________
EMPLOYERS LIABILITY LIMITS
$ ____________________________ (Each Accident)
$_____________________________ (Disease - Policy Limit)
$_____________________________ (Disease - Each Employee)
In consideration of the premium charged and notwithstanding an inconsistent statement in the policy to which this endorsement is attached or any endorsement now or
hereafter attached thereto, it is agreed as follows:
1. CANCELLATION NOTICE. This insurance must not be cancelled, except after thirty (30) days prior written notice by receipted delivery has been given to the City.
2. WAIVER OF SUBROGATION. This insurance Company agrees to waive all rights of subrogation against the City, its officers, officials, employees, agents and volunteers
for losses paid under the terms of this policy which arise from the work performed by the Named Insured for the City.
Except as stated above nothing herein must be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement
is attached.
ENDORSEMENT HOLDER
CITY
CITY OF ROHNERT PARK
130 AVRAM AVENUE
ROHNERT PARK, CA 94928
AUTHORIZED Broker/Agent Underwriter _________________
REPRESENTATIVE
I _______________________ (print/type name), warrant that I have
authority to bind the above-mentioned insurance company and by my
signature hereon do so bind this company to this endorsement.
Signature ________________________________________
(original signature required)
Telephone: ( ) Date signed: __________________
REV. 11/08
OAK #4883-4068-7264 v1 (Rev. 1-24)
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PART 2 – SPECIAL PROVISIONS
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SPECIAL PROVISIONS
2.01 PROJECT OWNER
The Project Owner is the City of Rohnert Park, California. Wherever in these or the
Standard Specifications the word “Owner” appears, it means the City of Rohnert Park.
2.02 LOCATION AND DESCRIPTION OF WORK
Location of work is within the City of Rohnert Park along Rohnert Park Expressway from
Commerce Boulevard to Redwood Drive and select ramps to US Highway 101.
The work generally consists of, but not limited to, grinding, striping, sign installation, and
signal modifications, and appurtenances as shown on the plans and specified in these Special
Provisions.
2.03 INSURANCE REQUIREMENTS FOR CONTRACTORS
A. The following parties or entities must be listed as additional insured by
endorsement:
1. The City of Rohnert Park, its officers, elected officials, employees, agents
and volunteers
B. BIDDER’S ATTENTION IS DIRECTED TO THE INSURANCE
REQUIREMENTS BELOW. IT IS HIGHLY RECOMMENDED THAT BIDDERS CONFER
WITH THEIR RESPECTIVE INSURANCE CARRIERS OR BROKERS TO DETERMINE IN
ADVANCE OF BID SUBMISSION THE AVAILABILITY OF INSURANCE CERTIFICATES
AND ENDORSEMENTS AS PRESCRIBED AND PROVIDED HEREIN. IF AN APPARENT
LOW BIDDER FAILS TO COMPLY STRICTLY WITH THE INSURANCE REQUIREMENTS,
THAT BIDDER MAY BE DISQUALIFIED FROM AWARD OF THE CONTRACT.
C. Contractor must procure and maintain for the duration of the contract insurance
against claims for injuries to persons or damages to property which may arise from or in connection
with the performance of the work hereunder by Contractor, Contractor’s agents, representatives,
employees or subcontractors. The coverage of the above-named parties as additional insureds shall
be “primary and non-contributory” and must state that it will not seek contribution from the City’s
insurance or self-insurance. The cost of Contractor’s insurance must be included in Contractor’s
bid. The Notice to Proceed with the Work will not be issued, and Contractor must not commence
work, until such insurance has been approved by the City. Such insurance must remain in full force
and effect at all times during the prosecution of the Work and until the final completion and
acceptance thereof. In addition, the Commercial General Liability Insurance must be maintained
for a minimum of three (3) years after final completion and acceptance of the Work. It is
Contractor’s responsibility to ensure that proof of insurance is sent to the City during this time.
The Notice to Proceed does not relieve Contractor of the duty to obtain such insurance as required
herein.
D. Minimum Scope of Insurance
Coverage must be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage
(Occurrence Form CG 0001).
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2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, Code 1 "any auto" or the exact equivalent. If Contractor owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Contractor or Contractor’s employee(s) will use personal autos in any way on
this Project, Contractor must provide evidence of personal auto liability coverage for each such
person.
3. Workers’ Compensation and Employers Liability: Workers' Compensation
on a state-approved policy form providing statutory benefits as required by law with employer’s
liability insurance, with minimum limits of One Million Dollars ($1,000,000) per occurrence.
4. Course of Construction insurance coverage must provide “all risk” coverage
for the completed value of the Project. Policies must contain the following provisions:
a. The City must be named as loss payee, and
b. The insurer must waive all rights of subrogation against the City.
5. Pollution Exposure and/or Asbestos Pollution Liability
Coverage must not extend to any indemnity coverage for the active
negligence of the additional insured in any case where an agreement to indemnify the
additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.
D. Minimum Limits of Insurance
Contractor must maintain limits no less than:
1. Commercial General Liability: $2,000,000 per occurrence for bodily injury,
personal injury and property damage and $2,000,000 general aggregate. It is permissible to use
excess/umbrella coverage to meet limit requirements provided the umbrella policies are
appropriately endorsed and meet all other requirements. Additionally, a letter clearly identifying
the primary policy or policies to which the excess umbrella coverage applies must be submitted
attesting to the following: “Umbrella or excess liability policies must provide coverage at least as
broad as specified for underlying coverages and covering those insured in the underlying policies.
Coverage must be “pay on behalf”, with defense costs payable in addition to policy limits. There
must be no cross-liability exclusion of claims or suits by one insured against another, and such
coverage must also apply on a primary and non-contributory basis for the benefit of the City before
the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.”
2. Automobile Liability: $2,000,000 combined single limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employers Liability: Workers’ Compensation
providing statutory benefits as required by the Labor Code with employers’ liability insurance,
with minimum limits of $1,000,000 per accident or disease.
4. Course of Construction insurance coverage must provide “all risk” coverage
for the completed value of the Project. Policies must contain the following provisions:
a. The City must be named as loss payee, and
b. The insurer must waive all rights of subrogation against the City.
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5. Pollution and/or Asbestos Pollution Liability: $1,000,000 each occurrence/
$1,000,000 policy aggregate. If coverages are written on a Claims Made form:
a. The “Retro Date” must be shown and must be before the date of the
contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of contract work.
c. If coverage is canceled or non-renewed, and not replaced with another
claims made policy form with a “Retro Date” prior to the contract
effective date, Contractor must purchase “extended reporting” coverage
for a minimum of five (5) years after completion of contract work.
d. A copy of the claims reporting requirements must be submitted to the
City for review.
E. Contractor agrees that any available insurance proceeds broader than or in excess
of these specified minimum coverage requirements or the limits in subsection (A) shall be
available to the additional insureds named above. Furthermore, the requirements for coverage and
limits shall be (1) the minimum coverage and limits specified herein; or (2) such broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named
insured for the work performed; whichever is greater.
F. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either: the insurer must reduce or eliminate such deductibles or
self-insured retentions as respects the City, its officers, elected officials, employees, agents, and
volunteers; or the Contractor must procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
G. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, its officers, elected officials, employees, agents and
volunteers are to be covered as insureds as respects: liability arising out of activities performed
by or on behalf of the Contractor, including the insured's general supervision of the Contractor;
products and completed operations of the Contractor, premises owned, occupied or used by the
Contractor, or automobiles owned, leased, hired or borrowed by the Contractor. The coverage
must contain no special limitations on the scope of protection afforded to the City, its officers,
elected officials, employees, agents or volunteers.
b. The Contractor’s insurance coverage must be primary insurance as
respects the City, its officers, elected officials, employees, agents and volunteers. Any insurance
or self-insurance maintained by the City, its officers, elected officials, employees, agents or
volunteers must be in excess of Contractor’s insurance and must not contribute with it.
c. Any failure to comply with reporting provisions of the policies must
not affect coverage provided to the City, its officers, elected officials, employees, agents or
volunteers.
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d. The Contractor’s insurance must apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
2. Workers’ Compensation and Employers Liability Coverage
The insurer must agree to waive all rights of subrogation against the City,
its officers, elected officials, employees, agents and volunteers for losses arising from work
performed by Contractor for the City.
3. All Coverages
a. Each insurance policy required by this clause must be endorsed to
state that coverage must not be suspended, voided, cancelled by either party, reduced in coverage
or in limits except after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
b. Coverage must not extend to any indemnity coverage for the
active negligence of the additional insured in any case where an agreement to indemnify the
additional insured would be invalid under Civil Code Section 2782(b).
4. Course of Construction policies must contain the following provisions:
a. The City must be named as loss payee.
b. The insurer must waive all rights of subrogation against the City.
5. Pollution and/or Asbestos Pollution Liability: $1,000,000 each occurrence/
$1,000,000 policy aggregate. If coverages are written on a Claims Made form:
a. The “Retro Date” must be shown and must be before the date of the
contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of contract work.
c. If coverage is canceled or non-renewed, and not replaced with
another claims made policy form with a “Retro Date” prior to the contract effective date,
Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after
completion of contract work.
d. A copy of the claims reporting requirements must be submitted to
the City for review.
H. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A:VII or
as approved by the City.
I. Verification of Coverage
Contractor must furnish the City with certificates of insurance and with original
endorsements affecting coverage required by this clause. The certificates and endorsements for
each insurance policy are to be signed by a person authorized by that insurer to bind coverage on
its behalf. The certificates and endorsements are to be on forms provided by the City. Where by
statute, the City’s workers’ compensation-related forms cannot be used, equivalent forms approved
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by the Insurance Commissioner are to be substituted. All certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
J. Subcontractors
Contractor must include all subcontractors as insureds under its policies or must
furnish separate certificates and endorsements for each subcontractor. All coverages for
subcontractors must be subject to all of the requirements stated herein.
2.04 BONDS
A. In accordance with Section 3.4 of the Standard Specifications, Contractor must
provide the following bonds: Payment Bond equal to one hundred percent (100%) of the Contract
Bid Price, and Performance Bond equal to one hundred percent (100%) of the Contract Bid Price
on City’s forms. Both bonds must, by their terms, remain in full force and effect for a period of
one (1) year after the completion and acceptance of said Work to guarantee the replacement or
making acceptable of any defective materials or faulty workmanship.
B. Contractor may elect to post a maintenance bond equal to one hundred percent
(100%) of the Contract Bid Price, which will run for one (1) year after completion and acceptance
of said Work to guarantee replacing or making acceptable any defective materials or faulty
workmanship prior to the acceptance of said Work.
2.05 LIQUIDATED DAMAGES
In accordance with Section 8.6 of the Standard specifications, liquidated damages shall be
five hundred sixty dollars ($560.00) per calendar day.
2.06 WITHDRAWALS OF PROPOSALS
A. City reserves the right to reject any and all bids and to waive any informality or
irregularity in the bids received.
B. No bidder may withdraw his/her bid for a period of ninety (90) days from the
opening thereof.
2.07 DRAWINGS AND SPECIFICATIONS
A. The drawings showing location and character of work are entitled Rohnert Park
Expressway Signal and Striping Design, numbered 1 through 5 inclusive, and are included as a
part of these specifications. The City of Rohnert Park 2023 Manual of Standards, Details and
Specifications are the adopted Standard Plans for the City of Rohnert Park and are included as a
part of these specifications.
B. Also included by reference as part of these specifications are the Standard
Specifications of the City of Rohnert Park, Sections 1-10 inclusive, hereinafter referred to as
“General Provisions.”
C. In addition, the technical provisions of the Standard Plans and Standard
Specifications, State of California, Department of Transportation, Business and Transportation
Agency, most current edition, and to revisions thereof are included by reference as a part of these
specifications insofar as they refer to materials and methods of work where applicable. Wherever
in the Special Provisions reference is made to “Caltrans Standard Specifications” or “Caltrans
Standard Plans,” it refers to these specifications or plans.
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2.08 COOPERATION AND COLLATERAL WORKS
A. Contractor must conform to the provisions of Section 7.26, “Cooperation and
Collateral Works,” of the Standard Specifications.
B. Contractor must ascertain the nature and extent of any simultaneous collateral work
and must coordinate their operations and cooperate to minimize interference.
2.09 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
A. Contractor must conform to the provisions of Section 7.15, “Preservation of
Property,” of the Standard Specifications.
B. Without additional compensation, Contractor may remove and replace, in a
condition as good as or better than original, such small miscellaneous structures as fences and sign
posts, that interfere with the Contractor’s operations.
C. All costs to Contractor for protecting, removing, modifying, relocating and
restoring existing improvements must be considered as included in the Contract prices paid for the
various items of work, and no additional allowance will be made therefor.
2.10 PERMITS AND LICENSES
A. Contractor will not be required to obtain a City permit for this work.
B. Contractor must obtain a traffic control permit through Caltrans for work within
State right-of-way. The City has already obtained an encroachment permit with Caltrans approving
the work.
C. Contractor must have a valid California contractor’s Class C-32 license. Contractor
and all subcontractors will be required to obtain a City Business license.
2.11 APPROVED DEBRIS HAULERS
A. There are three (3) approved debris haulers within the City and their contact
information is listed below. Contractor shall contract with one of the three (3) debris haulers for
service on the project. Payment for debris hauling shall be included within the Contractor’s bid
and no additional payment will be made for using one of the three (3) approved debris haulers.
Industrial Carting
(Global Materials Recovery Services
C&D Recycling Facility)
(707) 585-0511
Recology Sonoma Marin
800-243-0291
https://www.recology.com/rec
ology-sonoma-marin/
Pacific Sanitation
707-838-2597
http://www.pacific
sanitation.com/
B. When Contractor utilizes a staging area or storage yard that is fenced and screened,
final cleanup of the staging area and storage yard will be completed before the fence and screen
are removed, except for spot cleanup or trimming that may be required in areas directly under or
adjacent to the fence and screen.
C. Unless expressly waived by the City Engineer, when Contractor utilizes an area for
storage of material or staging its activities, the area will be fenced and locked and all fencing will
be installed with protective screening (i.e., green screen) to minimize the visual impact of the
storage and staging area.
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2.12 FIELD REVIEW PRIOR TO BIDDING
The bidder must examine carefully the site of the work contemplated and the proposal,
plans, specifications, and the contract forms therefor. It will be assumed that the bidder has
investigated and is satisfied as to the conditions to be encountered, as to the character, quality and
quantities of work to be performed and materials to be furnished, and as to the requirements of
these specifications, the Special Provisions, and the Contract.
2.13 TESTING
The City will only pay for passing compaction tests meeting the requirements of these
specifications. All failing tests will be charged to Contractor and the costs of such failing tests
will be deducted from the Contract. In addition, the decision as to when and from what areas tests
are to be made will be at the judgment of the Engineer only.
2.14 WORKING HOURS AND RECORD DRAWINGS
A. Contractor working hours shall be between 9:00 AM and 3:00 PM, including set
up, unless approved by the City Engineer at least seventy-two (72) hours in advance. Working
days shall be Monday through Friday, excluding weekends and holidays.
B. Contractor shall provide record drawings at the end of the Project, and final
payment shall not be issued until completed and approved by the Project manager. The record
drawing compilation shall be considered part of the bid amount.
2.15 PROJECT NOTIFICATION AND IDENTIFICATION SIGN
A. Contractor shall post notification flyers at each residence or commercial
establishment within the work limit two (2) weeks prior to commencement of work and three (3)
days prior to commencement of work. Cost for notification shall be considered as part of
mobilization, and no additional payment shall be made.
B. Contractor shall supply a four foot-by-eight foot (4’ X 8’) signs to be displayed at
the Project site as approved by the Engineer in wording to be provided by the City. The sign shall
be constructed in accordance with City STD 742. Contractor shall remove the sign when
construction is complete.
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PART 3 – STANDARD SPECIFICATIONS
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PART 3
CONDITIONS OF THE CONTRACT
SECTION 1
DEFINITIONS AND TERMS
Whenever in these specifications, or in any documents or instruments where these specifications
govern, the following terms, or acronyms in place of them, are used, the intent and meaning must
be interpreted as follows (except as the context requires a different meaning):
Abbreviations
AAI American Asphalt Institute
AASHTO American Association of State Highway and Transportation Officials
ACI American Concrete Institute
AISC American Institute Steel Construction
AISI American Iron and Steel Institute
API-ASME American Pressure Institute - American Society of Mechanical Engineers
AREA American Railway Engineering Association
ASA American Standards Association
ASTM American Society for Testing Materials
AWPA American Wood Preservers Association
AWA American Welding Society
AWWA American Water Works Association
CRA California Redwood Association
DFPA Douglas Fir Plywood Association
NEMA National Electrical Manufacturers' Association
WCLA West Coast Lumbermen's Association
Acceptance
The formal written acceptance by the City of an entire Contract which has been completed in all
respects in accordance with the plans and specifications and any modifications thereof previously
approved.
Bidder
Any individual, firm or corporation submitting a proposal for the Work contemplated, acting
directly or through a duly authorized representative.
City
City of Rohnert Park
City Engineer
The City Engineer of the City of Rohnert Park.
Contract or Contract Documents
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The contract or agreement to be entered into by the successful bidder for the performance of the
work must consist of the following documents, each of which is on file in the office of the City
Clerk and all of which are incorporated in the Contract and made a part thereof by reference thereto:
Contract, Invitation for Sealed Proposals, Instructions and Information to Bidders, Accepted
Proposal, Performance Bond, Payment Bond, Special Provisions, Standard Specifications, Design
and Construction Standards, Plans, Profiles and Detailed Drawings.
Contractor
The word “Contractor” means the person, persons, partnership or corporation entering into the
Contract for the performance of the work required and the legal representative of said party of the
agent appointed to act for said party in the performance of the Work.
Contract Prices
Either the unit prices or lump sum amounts to be named in the Contract, or the total of all payments
under the Contract at the unit prices or lump sum amounts, as the case may be. This definition is for
convenience and reference only and must not be construed to alter the fact that the Contract is an
entire Contract for the performance of all work depicted on the plans and as described herein.
Directed
Whenever in these specifications the words “directed,” “required,” “permitted,” “ordered,”
“instructed,” “designated,” “considered necessary,” “prescribed,” or words of like import are used,
it must be understood that the directions, requirements, permission, order, instruction, designation,
or prescription, etc. of the City Engineer are intended; and, similarly, the words “approved,”
“acceptable,” “satisfactory,” or words of like import, mean approved by, or acceptable or
satisfactory to the City Engineer, unless otherwise stated.
Engineer
“Engineer” means properly authorized engineers, inspectors, and superintendents acting severally
within their scope of the particular duties entrusted to them by the City Engineer.
Federal Agencies
Whenever in these specifications reference is made to any federal agency or officer, such references
are deemed made to any agency or officer succeeding in accordance with law to the powers, duties,
jurisdictions and authority of the agency or officer mentioned.
Inspector
The word “Inspector” means the authorized individual or firm acting within the jurisdiction
entrusted to it by the City Engineer.
Plans
The word “Plans” means collectively all of the drawings or plans referenced by the Project
specifications and made a part thereof, and also such supplemental drawings or plans as the City
Engineer must issue from time to time to elucidate drawings or plans attached to these
specifications, or for showing details which are not shown thereon, or for the purpose of showing
changes in the work, as authorized in later paragraphs describing changes and Extra Work.
Specifications
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The directions, provisions, and requirements contained herein as supplemented by such special
provisions or special specifications as may be necessary, pertaining to the method and manner of
performing the work or the quantities and qualities of materials to be furnished under the Contract.
The special provisions or special specifications are specified clauses setting forth conditions or
requirements peculiar to the Project under consideration and covering work or materials involved
in the proposal and estimate but not satisfactorily covered by these Standard Specifications.
State
State of California.
Supervision
The word “supervision” where used in these specifications to indicate supervision by the City
Engineer means the performance of obligations and the exercise of rights specifically imposed and
granted upon and to the City in becoming a party to the Contract, of which the text of these
specifications forms a part. Excepting as specifically stated herein, supervision by the City is not be
construed to mean active and direct superintendence of the details of the Work.
Surety
The word “surety” or “sureties” means the bondsmen or party or parties who may guarantee the
fulfillment of the Contract by bond, and whose signatures are attached to said bond.
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SECTION 2
PROPOSAL REQUIREMENTS AND CONDITIONS
2.1 INTENT
It is the intent of these specifications that the provisions of all sections must apply unless
otherwise specified in the Special Provisions, in which case the provisions contained therein must
have precedence over those specified in the Standard Specifications. It is also the intent where
reference is made to specifications or other organizations for portions of the Work, that such
reference applies only to construction methods and materials used in said Work.
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SECTION 3
AWARD AND EXECUTION OF CONTRACT
3.1 AWARD OF CONTRACT
A. The City reserves the right to accept or reject any or all proposals and waive
technical defects as the City’s best interests may require. Award of the Contract, if it be awarded,
will be to the lowest responsive, responsible bidder whose proposal complies with all the
requirements prescribed. The award, if made, will be awarded as soon as practicable after the
opening of the proposals but not before the time for bid protests set forth below. Proposals in which
the prices are obviously unbalanced will be rejected.
B. The proposals will be compared on a basis of the sum of the totals of the items on
the schedule as calculated from the given estimated quantities and the unit prices or lump sums of
the amount submitted. The entire work will be awarded to one bidder, unless otherwise specified in
the Special Provisions.
3.2 BID PROTESTS
A. Any bid protest (“Bid Protest”) must be filed in writing with the City Clerk, with
a copy to the bidder whose bid is being protested and served by email or facsimile transmission
within seven (7) calendar days of the City’s issuance of the Notice to Intent to Award for
Construction Work. Proof of service of the Bid Protest must be submitted to the City Clerk
within one business day of the filing of the Bid Protest, and any protest without a timely
submitted proof of service may be rejected. City will use reasonable efforts to deliver by
email or facsimile a copy of the Notice of Intent to Award to all bidders who submitted bids no
later than the business day after issuance, although any delay or failure to do so will not extend
the bid protest deadline described above.
B. The Bid Protest must state all grounds upon which the protest is based and include
all facts and documents in support of each protest ground.
C. Any bidder whose bid is subject to a protest may submit to the City Clerk a written
response (“Response”) to the Bid Protest, with a copy to the protesting bidder, and served by
email or facsimile transmission within five (5) calendar days of the service of the Bid Protest.
D. The City Clerk shall promptly submit the Bid Protest, and any Response, to the
City Manager, Assistant City Manager or his/her designee for decision (“Decision”). The
Decision on the Bid Protest shall be in writing and shall be served upon the protesting bidder,
and the bidder whose bid is being protested, via email or facsimile transmission within five (5)
calendar days of his or her receipt of Bid Protest and any Response. If the City Manager,
Assistant City Manager or his/her designee has not issued a written Decision on the Bid Protest
within said five (5) calendar day period, then the Bid Protest shall be deemed denied. The
Decision, by written Decision or deemed denial, shall be final.
E. Failure to comply with these Bid Protest Procedures shall be deemed to be a
waiver of the right to protest a bid.
3.3 RETURN OF PROPOSAL GUARANTEES
Within ten (10) days after award of the Contract, the City will upon demand return the
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proposal guarantees accompanying the proposals of all bidders, except those of the three (3) lowest
responsible bidders as determined by the City. Proposal guarantees of the three (3) lowest
responsible bidders will be held until the Contract has been finally executed, after which they will
be returned to the respective bidders whose proposals they accompany.
3.4 BONDS
A. Prior to the City’s execution of the Contract, the successful bidder must file good
and sufficient bonds to be approved by the City conditioned upon the complete performance of the
Contract and upon the payment of claims for labor and materials in connection therewith. The
Contractor must pay all premiums and costs thereof and incidental thereto. Such bonds must not be
subject to cancellation.
B. The following minimum thresholds require Payment and Performance bonds for
projects over twenty-five thousand dollars ($25,000):
1. Payment Bond. Per Civil Code Section 9550, a payment bond is required
for a public works contract involving an expenditure in excess of twenty-five thousand dollars
($25,000). Civil Code Section 9554 requires that the payment bond be in an amount not less than
one hundred percent (100%) of the total amount payable pursuant to the public works contract and
is subject to the provisions of that chapter as specified in the Special Provisions.
2. Performance Bond: The performance bond shall be in an amount specified
in the Special Provisions and must be conditioned so as to ensure the complete performance of the
Contract without exception.
C. Should City deem any surety or sureties unsatisfactory at any time, notice will be
given to Contractor to that effect, and they must forthwith substitute a new surety or sureties
satisfactory to the City. No further payment will be deemed due or will be made under this Contract
until the new surety is qualified and accepted by the City.
D. Any alterations in the Work to be done, or increase or decrease of the materials to
be furnished, which may be made pursuant to the terms of said Contract, will not in any way release
either the principal or surety thereunder, nor will any extensions of time granted under the
provisions of said Contract release either the principal or surety, and notice of such alterations or
extensions of the Contract must be waived by the surety. The bonds must be maintained in full force
and effect until the Contract has been completely performed and until all claims for material and
labor have been paid.
E. Once the Notice of Completion has been recorded, Contractor may elect to post a
Maintenance Bond equal to one hundred percent (100%) of the final Contact Price, including
Contract change orders, if any, for a period of one-year after the Notice of Completion recorded
date.
3.5 EXECUTION OF CONTRACT
The Contract must be signed by the successful bidder and returned, together with the
Contract Bonds and valid insurance on City forms, within fifteen (15) calendar days after the date
of mailing written notice to the successful bidder that the Contract has been awarded.
3.6 FAILURE TO EXECUTE CONTRACT
Failure to execute the Contract, file acceptable bonds, and/or acceptable insurance as
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provided herein within said fifteen (15) calendar days shall allow the City, at its discretion, to annul
the award and claim the proposal guarantee as provided in the California Public Contract Code. If
the successful bidder refuses or fails to execute the Contract, the City may award the Contract to
the second lowest responsible bidder. If the second lowest responsible bidder refuses or fails to
execute the Contract, the City may award the Contract to the third lowest responsible bidder. On
the failure or refusal of the second or third lowest responsible bidder, to whom any Contract is so
awarded, to execute the same, such bidders’ guarantees must be likewise forfeited to the City. The
Work may then be re-advertised or may be constructed by other means as the City may decide.
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SECTION 4
SCOPE OF WORK
4.1 WORK TO BE DONE BY CONTRACTOR
A. The Work to be done consists of furnishing all labor, methods or processes,
implements, tools, machinery, transportation, insurance, permits, bonds, taxes and materials, except
as otherwise specified which are required to construct the Rohnert Park Expressway restriping
project in complete order for use and to leave the grounds in a neat and orderly condition.
B. Where items contain a description of work to be included for payment under a
particular item, such description will be considered as including, but not being limited to, the Work
described. It is further understood that it is the intent that the cost of all Work necessary for the
completion of a particular item must be included in the price proposal for the item, unless the cost
of such Work is specifically included in another item.
4.2 FINAL CLEANUP
A. Before City’s final inspection, Contractor must clean the site and grounds occupied
by it in connection with the Work of all rubbish, excess materials, falsework, temporary structures,
and equipment, and all parts of the Work must be left in a neat and presentable condition. Nothing
herein, however, requires Contractor to remove warning and directional signs prior to City’s formal
acceptance of the Work.
B. When Contractor utilizes a staging area or storage yard that is fenced and
screened, final cleanup of the staging area and storage yard will be completed before the fence
and screen are removed, except for spot cleanup or trimming that may be required in areas
directly under or adjacent to the fence and screen.
4.3 CHANGES IN THE CONTRACT - EFFECT BETWEEN PARTIES
A. City reserves the right to make such alterations or deviations, additions to or
omissions from the plans and specifications, as may be determined during the progress of the Work
to be necessary and advisable for the proper completion thereof. When such change is ordered, the
City Engineer must determine and state in his/her written order to Contractor made pursuant thereto
whether in his/her opinion such change constitutes a material change and what adjustment of
consideration provided for in the Contract is warranted. Upon written order of the City Engineer,
Contractor must proceed with the Work as so increased, decreased or altered. Such action and any
disposition thereof may be taken without notice by City to Contractor’s insurance underwriters,
sureties, or guarantors required by this Contract, and absence of notice thereto will not discharge
the obligation of any such party.
B. When City and Contractor fail to agree as to whether an omission of a portion of the
work or alterations, or deviations or additions to or omissions from the plans and specifications
ordered by the Engineer or City constitute a material change or difference in character of the Work
as herein contemplated sufficient to warrant adjustment in the consideration provided to be paid to
the Contractor or fail to agree on the consideration adjustment or compensation to be allowed for
such change, Contractor must forthwith proceed with the changed Work upon receipt of written
order from the City Engineer.
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C. Pending a settlement of the dispute, the Contractor must file with the City Engineer,
within ten (10) days after receiving such written notice to proceed, a protest setting forth in detail
in what particulars the character of the Work was changed so as to warrant a consideration
adjustment or by what amount the unit cost or other cost was increased or to what extent the
consideration demand or reduction in consideration determined by the City Engineer as warranted
is excessive. Failure to file such a protest in the time allotted will be deemed a waiver of any right
to protest, and Contractor will proceed to complete the Work under the changed Contract terms and
specifications.
D. The failure of the parties to agree will not be construed as relieving Contractor of its
duty and responsibility for continuing with performance under the Contract as changed. Failure to
continue performance under such circumstances will constitute a material breach of Contract by
Contractor and the appropriate provisions hereof with relation thereto will apply. The determination
of the City Engineer of the amount of reduction in Contract consideration or other consideration to
City or increase in consideration or other basis of compensation to Contractor arising out of any
such change will be final and binding upon the Contractor, unless it files a protest as set forth in
Section 4.3(C) above. Payment by City on the basis of Contract prices so adjusted will constitute
full and final performance of City obligations hereunder. If the parties fail to agree prior to
completion of the Contract, final payments will not be delayed but must be made in accordance
with the City Engineer’s determinations subject to further claim of Contractor and compliance by
City with court order, but nothing contained in this clause will excuse Contractor from proceeding
with the performance of the Work as changed.
4.3.1 Reduction in Cost
If the cost of the Work to Contractor is reduced by reason of any modification of the
Contract, compensation must be made to City therefor or a proportionate reduction in Contract
consideration must be made therefor.
4.3.2 Quantity Changes
The quantities given in the proposal schedule for unit price items are for comparing
proposals and may vary from the actual final quantities. Some quantities may be increased and
others may be decreased or eliminated, and no claims can be made against the City for damage
occasioned thereby or for loss of anticipated profits, Contractor being entitled only to compensation
for the actual work done at the unit prices proposed.
4.3.3 Extra Work
A. City reserves the right, when confronted with unpredicted conditions, unforeseen
events, or emergencies, to revise the details of the contemplated Work or to add work of a different
character or function and have the Contractor perform such revised or added work, as Extra Work,
when such Extra Work is considered by the City Engineer to be vitally appurtenant to the
satisfactory completion of the Project. “Extra Work” is defined as added work of a different
character or function and for which no basis for payment is prescribed in the Contract; or that
involving revisions of the details of the Work in such a manner as to render inequitable payment
under items upon which the Contractor proposed; or that work to be done under stipulated prices as
given in the Schedule of Bid Prices.
B. Contractor’s execution of the Contract will be deemed to be an agreement on its part
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to perform Extra Work, as and when ordered by the City Engineer. Contractor must give notice to
the sureties on the Contractor’s bonds if the estimated total value of the Contract, as changed or
supplemented, exceeds the original total proposal price by more than twenty-five percent (25%),
but failure to give such notice will not affect the surety’s obligation under said bonds. If required
Extra Work results in delay to the Work, Contractor will be given an equivalent extension of time.
C. Upon City’s decision to have Extra Work performed, the City Engineer will so
inform Contractor, acquainting it with the details of the new work. Should an item of work within
the proposal schedule correspond with the type of work to be done under Extra Work to the mutual
satisfaction of Contractor and City, the Extra Work must be performed at the stipulated bid price
and in the manner provided for said item. Should such Extra Work not correspond to a stipulated
bid price, Contractor must prepare a price for said work based upon its estimate of cost and submit
said price and estimate to the City Engineer based on one of the following methods as requested by
City:
1) For a stated unit price or lump sum amount based upon current prevailing
fair prices for materials, labor, plant, overhead, and profit; or
2) On a cost plus markup basis (“force account” by the Contractor). All work
done by Contractor on a cost plus markup basis will be computed in the manner hereinafter
described, and the compensation thus provided must be accepted as payment in full by the
Contractor, and no additional payment will be allowed for the use of small tools, superintendent's
services, timekeeper's services, nor any other overhead expenses incurred in the prosecution of the
force account work.
(3) Under either method (1) or (2), total cost shall include:
(a) MATERIALS: For all materials purchased by Contractor and used
in this specific work, the cost estimate shall reflect the actual cost less normal discounts of such
materials, including freight and delivery charges, as shown by original receipted bills. Salvage
value, as may be agreed upon between the City and the Contractor for materials which are not
permanently incorporated in the work, will be deducted from the total amount as derived above.
City reserves the right to furnish such materials required as it deems advisable, and Contractor shall
have no claim for profit on the cost of such materials.
(b) LABOR: For all direct labor engaged in the specific operation,
Contractor will receive the prevailing wage paid on the Project for each and every hour that said
labor is actually engaged in such work. In addition, City will reimburse Contractor for
unemployment compensation insurance payments; contributions made to the State as required by
the provisions of the Unemployment Reserve Act, Chapter 352, Statutes of 1935, as amended; and
for taxes paid to the federal government, as required by the Social Securities Act, approved August
14, 1935, as amended.
(c) EQUIPMENT: For any machine, power and equipment which is
deemed necessary, Contractor will receive the actual cost of rented equipment furnished by it as
shown on its paid vouchers. For the use of equipment Contractor owns, it will be paid at the rental
rates currently prevailing in the locality, and said rental rates must be deemed to include profit and
overhead, and no extra compensation will be allowed, nor will any percentage or amount
whatsoever be added thereto.
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(d) MARKUP:
(i) Work by Contractor. A fifteen percent (15%) allowance will be
added to Contractor’s direct costs and will constitute the markup for all overhead and profit on
Contractor’s work. Contractor will also be compensated for any actual increase in the Contractor’s
bond premium caused by the Extra Work.
(ii) Work by Subcontractor. When any of the Extra Work is
performed by a subcontractor, a fifteen percent (15%) allowance will be added to the
subcontractor’s direct costs and will constitute the markup for all overhead and profit on work by
the subcontractor. In addition, a five percent (5%) allowance will also be added to the
subcontractor’s direct cost and will constitute the markup for all overhead and profit for Contractor
on work by the subcontractor. Contractor will also be compensated for any actual increase in
Contractor’s bond premium caused by the Extra Work.
D. Contractor shall not commence Extra Work until it has secured the City’s approval
as to the method and amount of payment thereunder, excepting that the City Engineer may, in
writing, order Contractor to proceed with Extra Work in advance of such approval.
E. Upon receipt of Contractor’s price, the City Engineer will make an analysis thereof,
and City will adopt one of the following procedures for prosecuting the Extra Work:
(1) Accept Contractor’s price for the lump sum or unit price amount in the
original or amended form and direct Contractor to proceed with the work; or direct Contractor to
perform the work on a cost plus markup basis; or
(2) Have the work performed by the City or another contractor under separate
contract, without undue interference or hindrance to Contractor and without claim or suit by
Contractor for damages on account thereof.
4.4 MAINTENANCE OF DETOURS
A. Contractor will construct and maintain detours and detour bridges for the use of
public traffic as provided in the Special Provisions, or as shown on the plans or as directed by the
Engineer, and payment for such work will be made as set forth in the Special Provisions or at the
contract prices for the items of work involved if the work being performed is covered by contract
items of work, and no other method of payment therefor is provided in the Special Provisions.
Otherwise, the work will be paid for as Extra Work as specified under Paragraph 4.3 of this section.
B. When public traffic is routed through the work, provisions for passageway through
construction operations will not be considered as detour construction or detour maintenance.
C. Detours used exclusively by Contractor for hauling materials and equipment will be
constructed and maintained by Contractor at Contractor’s expense.
D. Contractor’s failure or refusal to construct and maintain detours at the proper time
will be sufficient cause for closing down the work until such detours are in satisfactory condition
for the safe use of public traffic.
E. Where Contractor’s hauling is causing such damage to the detour that its
maintenance in a condition satisfactory for public traffic is made difficult or unusually expensive,
the Engineer will have authority to regulate Contractor’s hauling over the detour.
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4.5 USE OF MATERIALS FOUND ON THE WORK
Contractor, with the approval of the Engineer, may use in the proposed construction such
stone, gravel, sand or other material suitable, in the opinion of the Engineer, as may be found in the
excavation, but it must replace at its own expense with other suitable material all of that portion of
the material so removed and used which was contemplated for use in the embankments, backfills,
bridge approaches, or otherwise. No charge for materials so used will be made against Contractor.
Contractor shall not excavate or remove any materials from within the Project location which is not
within the excavation, as indicated by the slope and grade lines, without written authorization from
the Engineer.
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SECTION 5
CONTROL OF THE WORK
5.1 AUTHORITY OF CITY ENGINEER
The City Engineer must decide all questions which may arise as to the quality or
acceptability of materials furnished and work performed, the manner of performance, the rate of
progress of the work, and the interpretation of the Plans and Specifications. His/her decision will be
final, unless otherwise ordered by the City Manager or Assistant City Manager, and the City
Engineer will have the authority to enforce and make effective all decisions and orders Contractor
fails to carry out promptly.
5.2 PLANS
The approved Plans are hereby made a part of these Specifications. These Plans show in
general the nature and dimensions of the work to be done. Contractor acknowledges that changes
may be made to the Plans according to the best interests of the City.
5.3 CONFORMITY WITH PLANS
A. Finished surfaces in all cases must conform with the lines, grades, cross sections,
and dimensions shown on the approved Plans. Deviations from the approved Plans and working
drawings, as may be required by the exigencies of construction, will in all cases be determined by
the City Engineer and must be authorized in writing by him/her.
B. Contractor must have Plans and Specifications for the Project on the Project location
at all times and must make these Plans and Specifications available to the Engineer upon request.
5.4 WORKING DRAWINGS
A. Contractor must submit working drawings, in quadruplicate, as required by the
Special Provisions. Working drawings for any structure must consist of such detailed plans as may
be required for the prosecution of the work and are not included in the plans furnished by the City.
They must include shop details, erection plans, masonry layout diagrams, and bending diagrams for
reinforcing steel, which must be approved by the Engineer before any work involving these plans
is performed. Plans for cribs, cofferdams, falsework, centering, and form work will be required and
must be subject to approval, unless approval is waived by the Engineer. These plans will be subject
to approval insofar as the details affect the character of the finished work, but other details of design
will be left to Contractor, who must be responsible for the successful construction of the work.
B. Contractor hereby acknowledges that approval by the Engineer of Contractor’s
working drawings does not relieve Contractor of any responsibility for accuracy of dimensions and
details, or for mutual agreement of dimensions and details.
C. Full compensation for furnishing all working drawings must be considered as
included in the prices paid for the various Contract items of work, and no additional allowance will
be made therefor.
5.5 COORDINATION OF PLANS, SPECIFICATIONS, AND SPECIAL PROVISIONS
A. These Specifications, the Plans, Special Provisions, Contract change orders, and all
supplementary documents are essential parts of the Contract, and a requirement occurring in one is
binding as though occurring in all. They are intended to be cooperative and to describe and provide
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for a complete work.
B. In case of discrepancy either in the Plans or Specifications, the matter must be
promptly submitted to the City Engineer who must make a determination in writing. Any
adjustment by the Contractor without this determination will be at its own risk and expense. If
Contractor, in the course of the work, finds any discrepancy in the Plans in the physical conditions
of the locality, or any errors or omissions in the Plans, or in the layout as given by survey points and
instructions, Contractor must immediately notify the Engineer in writing who will promptly verify
the same. Any work or material not herein specified or shown on the Plans, but which is fairly
implied in the judgment of the City Engineer, should be included therein, must be done or furnished
as a part of the Contract as though shown or included in the Plans or Specifications. Any work done
after such discovery, until authorized, will be done at Contractor’s risk.
5.6 INTERPRETATION OF PLANS AND SPECIFICATIONS
A. Should it appear that the work to be done or any of the matter relative thereto are
not sufficiently detailed or explained in the Plans and Specifications, Contractor shall apply to the
Engineer for such further explanations as may be necessary and must conform to them as part of
the Contract, so far as they may be consistent with the original Specifications; and in the event of
any doubt or question arising respecting the true meaning of the Specifications, reference must be
made to the City Engineer, whose decision thereon will be final.
B. In the event of any discrepancy between any Plans and the figures written thereon,
the figures must be taken as correct.
5.7 SUPERINTENDENCE
A. Whenever Contractor is not present on any part of the work where it may be desired
to give direction, the Engineer will give orders that must be received and obeyed by the
superintendent, foreman, or authorized representative who may have charge of the particular work
in reference to which the orders are given. Any order given by the Engineer, not otherwise required
by the Specifications to be in writing, will, on Contractor’s request, be given or confirmed by the
Engineer in writing.
B. An authorized representative of the Contractor must be present at the site of the
Work at all times, both while work is actually in progress and during periods when work is
suspended.
C. Where Contractor is comprised of two or more persons, co-partnership or
corporations, functioning on a joint-venture basis, Contractor must designate in writing to the City
the name of their authorized representative who must have supreme authority to direct the work and
to whom orders will be given by the Engineer, to be received and obeyed by Contractor.
D. Contractor must have a sufficient number of superintendents or foremen on the site
of the work to adequately supervise and direct each major type of its construction work, and when,
in the opinion of the Engineer, Contractor’s required supervisory personnel are considered
inadequate, Contractor, upon request from the City, must promptly provide adequate personnel.
5.8 LINES, GRADES AND MEASUREMENTS
A. Contractor will do the initial staking out of the work unless otherwise stated in the
Special Provisions. Contractor will establish control lines and offset lines and set all stakes normally
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required so Contractor can make the necessary measurements therefrom for the layout of the details
of its work without the need for surveyors. Survey stakes and benchmarks removed by the
carelessness of Contractor or its employees will be replaced by the City at Contractor’s expense.
B. Contractor must employ skilled personnel for making measurements and skilled
mechanics for setting equipment or metal parts that are to be permanently imbedded in or attached
to proposed structures. Contractor must remedy any inaccuracies in the placing of equipment or
metal parts at its own cost. Any inaccuracies in the performance of the Contractor’s work due to
faulty transfer or measurements must be remedied by the Contractor at its own expense.
5.9 INSPECTION
A. Except as otherwise provided in paragraph (D) below, all material and
workmanship, if not otherwise designated by the Specifications, must be subject to inspection,
examination and test by the Engineer at any and all times during manufacture and/or construction
and at any and all places where such manufacture and/or construction are carried on. The Engineer
may reject defective material and workmanship or require its correction. Rejected workmanship
must be satisfactorily corrected, and rejected material must be satisfactorily replaced with proper
material without charge therefor, and Contractor must promptly segregate and remove the rejected
material from the premises. If Contractor fails to proceed at once with the replacement of rejected
material and/or the correction of defective workmanship, the Engineer may by contract or otherwise
replace such material and/or correct such workmanship and charge the cost thereof to Contractor,
or may terminate the right of Contractor to proceed.
B. Contractor must furnish promptly without additional charge, all reasonable
facilities, labor, and materials necessary for the safe and convenient inspection and tests as the
Engineer may require. All Engineer inspections and tests will be performed in such a manner as not
unnecessarily to delay the work. Special, full size, and performance tests will be as described in the
Specifications. Contractor will be charged with any additional cost of inspection when material and
workmanship are not ready at the time inspection is requested by the Contractor.
C. Inspection of material and finished articles to be incorporated in the work at the site
must be made at the place of production, manufacture, or shipment, whenever the quantity justifies
it, unless otherwise stated in the Specifications; and such inspection and written or other formal
acceptance, unless otherwise stated in the Specifications, will be final, except as regards latent
defects, departures from specific requirements of the Contract, damage or loss in transit, frauds, or
such gross mistakes amount to fraud. Subject to the requirements contained in the preceding
sentence, the inspection of material and workmanship for final acceptance as a whole or in part must
be made at the site. Nothing contained in this paragraph will in any way restrict the City’s rights
under any warranty or guarantee. No work will be covered by a succeeding operation until the
Engineer has had adequate notice and a sufficient opportunity to inspect the work. Any violation of
this requirement will be deemed an attempt to defraud the City, and the work covered may be
rejected. Contractor must comply promptly with all instructions of the Engineer. Failure to so
comply will be sufficient cause for breach of contract. The Engineer may, when in the best interests
of the City, order a suspension of the work or any part of the work which is not, in his/her opinion,
proceeding satisfactorily.
D. The inspection of the work will not relieve Contractor of any of its obligations to
fulfill its Contract as prescribed.
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E. Should the Engineer consider it necessary or advisable at any time before final
acceptance of the entire work to examine work already completed, and upon which adequate notice
and sufficient opportunity for inspection was provided, Contractor must on request promptly furnish
all necessary facilities, labor, and material. If such work is found to be defective or non-conforming
in any material respect due to fault of the Contractor or its subcontractors, Contractor must defray
all the expense of such examination and satisfactory reconstruction. If, however, such work is found
to meet the requirements of the Contract, the actual direct cost of labor and material necessarily
involved in the examination and replacement, plus markup as determined in Section 4.3, will be
allowed the Contractor, and if completion of the work has been delayed thereby, Contractor will be
granted a suitable extension of time on account of the additional work involved.
F. All inspections by the City, the Engineer, or the Engineer’s representative are for
the City’s use in determining the acceptability of the Project. Contractor is responsible for the
quality of all materials supplied and all workmanship. Contractor must provide and implement a
quality control program independent of the inspections provided by the City. Such quality control
program must be designed to ensure materials and workmanship are of first quality in conformance
with these specifications and the best practices of the construction industry. Contractor’s quality
control plan must be submitted to the Engineer for review within fifteen (15) days of Notice to
Proceed. Approval of the quality control plan by the Engineer does not relieve Contractor of
providing sufficient tests or certifications to provide a complete and useable product in accordance
with these specifications.
5.10 UNAUTHORIZED WORK AND DEFECTIVE WORK OR MATERIALS
Any work done beyond the scope of the Plans and Specifications established by the City
Engineer, or any Extra Work done without written authority, will be considered unauthorized and
will not be paid for. Work so done may be ordered removed at Contractor’s expense. Upon failure
of Contractor to comply promptly with any order of the Engineer made under the provisions of this
Section 5, the City Engineer will have authority to cause defective work or materials to be remedied
or removed and replaced, and unauthorized work to be removed, and to deduct the cost from any
moneys due or to become due to the Contractor, notwithstanding that such defective work and
materials have been previously overlooked by the Engineer and accepted or estimated for payment.
5.11 METHODS AND EQUIPMENT
A. Equipment not suitable to produce the quality of work required will not be permitted
to operate on the Project. If the City Engineer or representative observes unsuitable equipment, the
City Engineer shall have the right and authority to stop work. Contractor will not be granted extra
additional days or compensation for delay due to Contractor’s use of unsuitable equipment.
B. Plants must be designed and constructed in accordance with general practice for
such equipment and must be of sufficient capacity and of such character to insure the production of
sufficient material to carry the work to completion within the time limit.
C. Contractor must provide adequate and suitable equipment and plants to meet the
above requirements and, when ordered by the Engineer, must remove unsuitable equipment from
the work and discontinue the operation of unsatisfactory plants.
D. Each machine or unit of equipment must be operated by a person experienced in
handling the particular make of machine or unit of equipment in use, at a speed or rate of production
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not to exceed Manufacturer’s recommendations.
E. All vehicles used to haul materials over existing highways must be equipped with
pneumatic tires.
F. Beam scales for use in batchers, proportioning plants, platform scales, or for other
purposes must be equipped with “V” blocks and pivots of hard steel in all hangers or other points
of support which are used as parts of the weighing mechanism.
5.12 FINAL INSPECTION AND ACCEPTANCE
A. City will inspect the work for acceptance promptly upon receipt of notice in writing
from Contractor that the work required under the Contract has been performed.
B. If, in the judgment of the City Engineer, the work has been completed in accordance
with the Plans and the Specifications and is ready for acceptance, he/she will so certify and accept
the completed work in accordance with the City’s approved procedures. The City Engineer will, in
his/her certification, give the date upon which the work was completed. Upon City’s acceptance
pursuant to such certification, the date of completion as certified by the City Engineer will be the
date of completion of work up to which penalties for liquidated damages, if any, will be computed.
5.13 CLEANUP WORK
A. During construction, Contractor must keep the site reasonably free and clear from
all rubbish and debris. Care must be taken to prevent spillage when hauling is being done on any
public road or street, and any such spillage or debris resulting from Contractor’s operation must be
immediately cleaned up.
B. Upon the completion of the work, Contractor must remove all plants, building,
rubbish, unused materials, concrete forms and other like material belonging to it or used under
its direction during the construction. In the event of its failure to do so, the same may be removed
by the City at Contractor’s expense.
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SECTION 6
CONTROL OF MATERIALS
6.1 CITY-FURNISHED MATERIALS
A. Contractor must notify the City as to the time at which it will require those materials
which are to be furnished by the City. This notice must be given in sufficient advance of actual need
to avoid delay.
B. City-furnished materials will be delivered Freight on Board (f.o.b.) trucks at the site
of the work. “Site of the work” means the nearest point to the work which is readily accessible to
trucks. Contractor will be charged with any standby or demurrage charges which may accrue at the
point of delivery because of their failure to unload the trucks immediately upon their arrival at the
site of work.
C. Contractor must receive and be responsible for these materials, storing those which
may be damaged by the elements, in a safe, substantial manner until they are used in the work.
D. Any materials City delivered in an acceptable condition to Contractor which are
subsequently lost or rejected by the City due to damages from handling, transporting, storing, flood
waters, fire, or for any other reasons before its use in the completed Work, must be paid for by the
Contractor. The total value of such materials will be deducted from moneys due or becoming due
to Contractor. Contractor must remove any condemned material immediately and permanently from
the site of work.
E. Any of the City’s materials, remaining unused after all requirements for said
materials have been met, must be promptly returned to City in acceptable condition. Contractor
must return these materials f.o.b. to the City’s truck at the site of work and at such points as will be
conveniently accessible to City transportation.
F. Contractor must not sell, assign, mortgage, hypothecate, or remove equipment or
materials which have been installed or delivered and which may be necessary for the completion of
the Contract, without the City’s written consent.
6.2 MATERIALS TO BE FURNISHED BY CONTRACTOR
Unless otherwise specified herein, or on the Plans and Specifications, Contractor must
furnish all materials required for the completion of the Contract. The cost of hauling, storing and
handling of all the materials Contractor is required to furnish must be included in the unit price
proposal in the schedule for the work for which the materials are required.
6.3 SOURCE OF SUPPLY AND QUALITY OF MATERIALS
A. It is the Contractor’s responsibility to require material suppliers and subcontractors
to furnish materials which meet the requirements of the Specifications. All materials which are to
become part of the completed Project must be new and must conform to the requirement prescribed
therefor in these Specifications or as specified in the Special Provisions.
B. Unless otherwise waived in writing by the Engineer, Contractor will be required to
furnish the City with certification(s) prepared and signed by the manufacturers and/or suppliers to
the effect that items furnished meet all the requirements of the Specifications. Such certification(s)
must be furnished prior to the use of the material in any part of the construction.
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C. In the case of sand and gravel to be used for concrete construction, Contractor must
notify the City’s representative in writing of the sources of the available materials and secure source
approval in writing prior to placing order for delivery of this material to the job site.
6.4 WATER AND ELECTRIC POWER
A. Unless otherwise indicated in the proposal schedules, Contractor will be responsible
for providing, paying all costs for, and maintaining at their own expense an adequate supply of
water and electric power of a quality suitable for construction and domestic purposes.
B. Contractor must indemnify, defend, and save City harmless against any and all
claims or suits for damages arising from its acquisition and use of electric power and water.
6.5 MATERIALS AND WORKMANSHIP; WARRANTY
A. All material furnished by the Contractor must be of the specified quality and equal
to approved samples, if samples have been submitted. All work must be performed and completed
in a thorough, workmanlike manner, notwithstanding any omission from the Plans and
Specifications. All work done and all materials furnished must comply with these Specifications to
the City’s satisfaction.
B. Materials furnished by Contractor and condemned by the Engineer as being unfit
for use must be immediately and permanently removed from the site of work. Unused materials,
except such as furnished by the City, will remain the property of Contractor.
C. Contractor warrants that all construction services shall be performed in accordance
with generally accepted professional standards of good and sound construction practices, all
Contract Documents requirements, and all laws, codes, standards, licenses, and permits. Contractor
warrants that all materials and equipment shall be new, of suitable grade of their respective kinds
for their intended uses, and free from defects. Contractor hereby grants to City for a period of one
(1) year following the date of completion its unconditional warranty of the quality and adequacy of
all of the Work including, without limitation, all labor, materials and equipment provided by
Contractor and its subcontractors of all tiers. If either prior to completion of the Work, or within
one (1) year after completion, any Work (completed or incomplete) is found to violate any of the
foregoing warranties (“Defective Work”), Contractor shall promptly, without cost to City and in
accordance with City’s written instructions, correct, remove and replace the Defective Work with
conforming Work, and correct, remove and replace any damage to other Work or other property
resulting therefrom. If Contractor fails to do so, Contractor shall pay all of the City’s resulting
claims, costs, losses and damages. Where Contractor fails to correct Defective Work, or defects are
discovered outside the correction period, City shall have all rights and remedies granted by law.
6.6 STORAGE OF MATERIALS
Materials must be so stored as to insure the preservation of their quality and fitness for the
work. When considered necessary by the Engineer, they must be placed on wooden platforms or
other hard, clean surfaces and not on the ground. They must be placed under cover when so directed.
Stored materials must be so located as to facilitate prompt inspection.
6.7 SAMPLES AND SPECIMENS
Contractor must submit specimens or samples of materials to be used in the work as the
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Engineer may require.
6.8 TRADE NAMES AND ALTERNATIVES
A. For convenience in designation on the Plans or in the Specifications, certain
equipment or articles or materials may be designated under the trade name of a manufacturer and
its catalogue information. The use of alternative equipment or an article or material which is of
equal quality and of the required characteristics for the purpose intended will be permitted, subject
to the approval of the City Engineer.
B. The burden of proof as to the comparative quality and suitability of alternative
equipment or articles or materials is on Contractor, and it must furnish, at its own expense, all
information necessary or related thereto as required by the City Engineer. The City Engineer will
be the sole judge as to the comparative quality and suitability of alternative equipment or articles or
materials, and his/her decision will be final.
C. Contractor’s price proposal is assumed to be on the basis of trade names specified
or designated in the Specifications. Savings resulting from use of a less expensive equal or alternate
must accrue to the City and must be subtracted from the unit price for this item.
6.9 REMOVAL OF EQUIPMENT OR MATERIALS
Contractor may not sell, assign, mortgage, hypothecate or remove equipment or materials
which have been installed or delivered and which may be necessary for the completion of the
Contract without the written consent of the City.
6.10 TESTING OF MATERIALS
Unless otherwise specified elsewhere in the Specifications or in the Special Provisions or
called for in the Plans, the City or its authorized representative shall perform all tests of materials
and work for determining compliance with specified requirements.
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SECTION 7
LEGAL RELATIONS AND RESPONSIBILITY
7.1 LAWS TO BE OBSERVED
Contractor must keep itself fully informed of all existing and future State and Federal laws
and County and municipal ordinances and regulations which in any manner affect those engaged or
employed in the work, or the materials used in the work, or which in any way affect the conduct of
the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or
authority over the same. Contractor must at all times observe and comply with all such existing and
future laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any
jurisdiction or authority over the work; and must indemnify, defend, and hold the City and all its
officers, agents and servants harmless against any claim or liability arising from or based on the
violation of any such law, ordinance, regulation, order, or decree, whether by itself or its employees
or agents. If any discrepancy or inconsistency is discovered in the Plans, Drawings, Specifications,
or Contract for the Work in relation to any such law, ordinance, regulation, order or decree,
Contractor must forthwith report the same to the City Engineer in writing.
7.2 PERMITS
A. City will obtain all necessary rights and approvals for the work to occupy properties
in streets, highways or railways. Contractor will obtain all permits and pay any fees connected
therewith having to do with its construction operations. Contractor will furnish City with a copy of
all permits and must fully comply with all conditions and provisions of same.
B. Bidders must contact railway companies affected by the work under the Project and
ascertain their requirements in respect to indemnification agreements, bonds and insurance. Upon
award of the Contract, Contractor must immediately again contact the railway company and, if
required, enter into an indemnification agreement, furnish bonds and insurance, and pay the fees
therefor.
C. All expenses incurred by the railway company as a result of Contractor’s operations
will be borne by the Contractor.
7.3 PATENT CLAIMS
The bidder must include in the price proposal for the work the patent fees or royalties or
charges upon any patented article or process which it may furnish or use in the prosecution of the
work, and the bidder to whom the Contract is awarded must indemnify, defend and save the City
harmless against any legal action that may be brought for infringement of patents upon any articles
or processes that may be used by Contractor in the prosecution of the work. Contractor must furnish
satisfactory evidence of release of all claims of this nature before the final payment is made upon
the Contract.
7.4 SANITARY PROVISIONS
Contractor must provide and maintain in a neat and sanitary condition such
accommodations for the use of its employees as may be necessary to comply with all applicable
laws, ordinances and regulations pertaining to the public health and sanitation of dwellings and
camps. Enclosed toilets must be provided for the use of the persons employed or engaged on any
work under these Specifications.
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7.5 RIGHT OF WAY AND RIGHT OF ACCESS
A. City will acquire all permanent rights of way or permanent easements required for
the constructed Project. Contractor is hereby authorized to use the site for the purposes described in
the Specifications.
B. Contractor is responsible for obtaining the right to enter, remove, alter, or make use
of any existing road, culvert, bridge, canal, pipeline, levee, fence or similar barrier, lines of
communications or improvement of any nature, or the trespassing on privately owned lands, and it
must indemnify, defend and save City harmless from any and all claims for such damages
occasioned by such entering, removing, altering, using or trespassing.
C. In case of interference to the work by delay of the City in furnishing permanent
rights of way or permanent easements, Contractor will be allowed an extension of time equivalent
to the time lost by unavoidable delay in the completion of the Contract because of the failure to
furnish the rights of way on time, but no damages will be allowed or paid for such delay.
D. Rights of way and/or easements and construction easements have been secured for
work sites, and for trails and roadways as considered necessary for ingress and egress to the work
site. Such rights and/or easements have been delineated on the Plans. The right to enter, remove,
alter, or otherwise make use of adjacent property, roads, utility lines, fences, vegetation and other
improvements as not included within the rights of way or easements will be at Contractor’s sole
expense and responsibility .
7.6 PUBLIC CONVENIENCE AND ACCESS
A. Contractor must conduct its operations so as to cause the minimum obstruction and
inconvenience to traffic and to places of business and residence adjacent to the work. No greater
quantity of work must be under construction at any one time than can be properly conducted with
due regard for the rights of the public. Where existing streets are not available as detours, all traffic
must be permitted to pass through the work with as little inconvenience and delay as possible, unless
otherwise provided or authorized. If only half the street is under improvement, the other half must
be conditioned and maintained as a detour.
B. The work must be conducted by tunneling, backfilling or bridging where necessary
to provide access to fire hydrants and water gates; driveways to service stations, markets or other
places of business requiring public vehicular access; and driveways to private residences, unless
Contractor makes other arrangements satisfactory to the City. Temporary approaches to intersecting
streets and alleys must be provided and maintained in good condition. Safe crossings for pedestrians
must be provided at intervals of not more than three hundred feet (300’).
7.7 STORAGE OF MATERIALS IN PUBLIC STREETS, ROADS OR HIGHWAYS
Construction materials must not be stored on the streets unless permitted by the City
Engineer.
7.8 PUBLIC SAFETY
Contractor is required by law to conform to the “Construction Safety Order,” “Trench
Construction Safety Orders,” “General Safety Orders,” and “Tunnel Safety Rules” of the
California Division of Occupational Safety and Health. Contractor must maintain copies of these
rules and orders at the site of its operations and shall be governed by the requirements thereof.
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The requirements concerning Ventilation, General Safety Precautions, Transportation, Roof
Inspection, Timbering, and all rules and regulations concerning the use of explosives are of
particular importance.
7.9 STREET CLOSURES, DETOURS, BARRICADES
A. In addition to the requirements of this paragraph and Section 4 of these
Specifications, Contractor must, unless otherwise permitted by the City Engineer, conform to the
requirements for street closures, detours and barricades as stipulated in the Special Provisions.
However, the City Engineer may permit deviations from the requirements stipulated therein when
such deviations are to the best interests of the City and are approved by the County, City or State
authorities concerned.
B. During the progress of the work, Contractor must make adequate provisions to
accommodate the normal traffic along streets and highways immediately adjacent to or crossing the
work so as to cause a minimum of inconvenience to the general public.
C. Contractor must give due notice to local police and fire departments prior to
beginning construction and must cooperate with said departments in complying with their
requirements pertaining to emergency vehicles and equipment.
D. Contractor must comply with County, City or State requirements and authorities
concerning closure of streets; the providing of barriers, guards, lights, temporary bridges, flagmen
and watchmen; and the posting of proper notices or signals to the public regarding detours and the
condition of the work under construction so as to effectively guard the public from danger as a result
of the work being done under the Contract. Contractor must fully comply with such requirements.
Contractor must also be held responsible for compliance with any additional requirements as may
arise during the progress of the work. All costs involved in respect to the above requirements will
be considered as included in the price proposals for the various items of work.
E. Contractor must furnish, install, and upon completion of the work, remove all signs
and warning devices required for directing and protecting the public during construction.
F. The signs and posting thereof must conform to the current requirements as specified
in the manuals covering signs published by the Division of Highways, Department of Public Works
of the State of California. Copies of these manuals are on file in the office of the Engineer.
G. Contractor must notify the appropriate authorities of any municipality or
unincorporated area twenty-four (24) hours in advance of the start of any construction work being
done in said municipality or area.
H. The provisions of Paragraph 7.18, “Emergencies and Responsibility for Damage,”
apply to the precautions and safeguards taken by Contractor in connection with the closure of
streets, barricades, detours, signs, etc., as required by the above authorities.
7.10 USE OF EXPLOSIVES
A. The use of explosives will not be permitted unless otherwise stated in the Special
Provisions. If permitted, the method employed and the quantity of explosives used must at all times
be subject to the approval of the Engineer. Explosives must be handled, used and stored in
accordance with the provisions and requirements of all applicable laws, ordinances and regulations
with respect thereto.
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B. The Engineer’s approval for the use of explosives does not relieve Contractor from
its responsibility to indemnify, defend and save City harmless from any legal actions or claims
brought against it because of or on account of the use of explosives.
7.11 PRESERVATION OF PROPERTY
A. Contractor is responsible for the protection, restoration, , or the replacement of any
improvements such as, but not limited to, lawns, trees, shrubs, hedges, fences, walls, sidewalks,
driveways, curbs, gutters and pavement existing on public or private property at the start of work
or placed there during the progress of work and not being specified or shown on the drawings to be
either temporarily or permanently removed. Contractor is responsible for removal of all USA
Markings created within the Project limits and in relation to the Project. Replacement or restoration
must meet the approval of the Engineer.
B. With respect to trees, Contractor must obtain permission from the Engineer and
from any jurisdictional agency concerned prior to the removal or trimming of any trees, except
where a tree is specifically indicated on the Plans or in the Specifications to be removed. Trees
which are so indicated need not be replaced except where otherwise stipulated in the Specifications.
C. All costs involved in the protection and restoration of existing improvements as
herein specified must be included in the prices proposal for the various items of work.
7.12 PRESERVATION OF MONUMENTS
Contractor must not disturb any monuments or stakes found on the lines of improvements
without permission from the Engineer, and must bear the expenses of resetting any monuments or
stakes which may have been disturbed with such permission. Contractor must reset all street signs
and traffic signs it disturbed during the progress of the Work.
7.13 SAFEGUARDING EXCAVATIONS AND STRUCTURES
A. In excavating for the Project, Contractor must be fully responsible for providing and
installing adequate sheeting and/or timbering and bracing as may be necessary as a precaution
against slides or cave-ins, and to protect all existing improvements of any kind, either on public or
private property, from damage. Contractor must make necessary repairs to or reconstruction of any
such damaged improvements at its own expense and as directed by the Engineer.
B. Contractor must remove all shattered rock or other loose material which may be
dangerous to workmen or to structures. Even if such removal enlarges the excavation beyond the
required limits, it does not relieve Contractor from the necessity of making such removal, and
Contractor will not be entitled to additional compensation under any Contract item on account of
such removal and enlargement.
C. Contractor is responsible for providing all materials required for sheeting, bracing
and shoring. Upon completion of the work, except for such as may be left in place, all remaining
materials will become Contractor’s property and responsibility.
7.14 EMERGENCIES AND RESPONSIBILITY FOR DAMAGE
A. Contractor, at all times throughout the performance of the Contract, must take all
precautions necessary to prevent any accident or other cause of damage to life or property in any
place affected by the operations, arising from the Work, or resulting from any unusual conditions
which may arise, including, but not limited to, erecting and maintaining suitable and sufficient
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barriers, signs, lights, or other necessary protection. This duty also extends to interruption or
contamination of public water supplies, irrigation, or other public services, or to any failures of
partly completed works.
B. If, in the opinion of the Engineer, the precautions taken by Contractor are not safe
or adequate at any time during the life of the Contract, he/she may order Contractor to take further
precautions, and if Contractor fails to remediate the situation adequately, the Engineer may order
the work done by the City and charge Contractor for the cost thereof, such cost to be deducted from
any moneys due or becoming due to Contractor. Failure of the Engineer to order such additional
precautions, however, does not relieve Contractor from its full responsibility for public safety.
C. Contractor must indemnify, defend and save City harmless from any legal actions
or claims of every kind and description brought against City for, or on account of, any injury or
damage to person or property received or sustained by any person or persons on account of work
done by Contractor, any duly authorized subcontractor, agent, employee or workman of Contractor
(“Indemnifying Parties”) pursuant to the Contract or any extension or addition thereof caused by
the negligence of the Indemnifying Parties, or by or in consequence of any negligence in guarding
the person or property, or any material used or to be used for the same, or by or on account of any
material, implement, appliance or machine used in the construction, or by or on account of any
accident or of any act or omission of the Indemnifying Parties.
D. City may withhold and retain a sufficient amount of the money due Contractor under
the Contract as City determines is necessary until all legal actions or claims for such damages have
been resolved and evidence to that effect has been furnished to the City. The funds retained under
this Section is in addition to any funds retained as provided for in Paragraph 9.5.
E. All of the above provisions also apply to suits for loss of business and/or obstruction
or inconvenience to business of private property owners.
7.15 DISPOSAL OF MATERIAL OUTSIDE OF CITY’S RIGHT OF WAY
A. Unless otherwise specified in the Special Provisions, Contractor must make its own
arrangements for disposing of materials outside of City’s right of way at Contractor’s own expense
and Contractor must pay all costs associated therewith.
B. When any material, including excess or unsuitable excavated earth or other
materials are to be disposed of outside of City’s right of way, Contractor must first obtain written
permit from the owner on whose property the disposal is to be made, and it must file said permit or
a certified copy thereof, together with a written release from the property owner, absolving City
from any and all responsibility in connection with disposal of material on said property.
C. Unless otherwise provided in the Special Provisions, full compensation for all costs
for disposing of materials, as specified above, must be included in the prices paid for the various
Contract items of work, and no additional allowance will be made therefor.
7.16 CONTRACTOR’S RESPONSIBILITY FOR WORK
A. The submission of a proposal hereunder shall be considered evidence that the bidder
has carefully examined the site of the work with regard to the climatic and physical conditions
which will affect construction operations.
B. Throughout the term of the Contract, Contractor assumes all risks and expense of
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interference and delay in its operations, and the protection from or the repair of damage to
improvements being built by it under the Contract as may be caused by floods, storms, industrial
waste, irrigation, underground water, or other sources. Contractor also assumes full responsibility
and expense of protecting or removing and returning to the site of work all equipment or materials
under its care that are or may be endangered by weather elements.
C. Furthermore, Contractor must indemnify, defend and save City harmless against all
claims or suits for damage arising from Contractor’s operations in dewatering the Work and efforts
to control or divert water.
D. All works installed by the Contractor in connection with dewatering, control, and
diversion of water, but not specified to become a permanent part of the Project, must be removed
and the site restored, insofar as practical, to original condition at the Contractor's own expense.
7.17 CITY ENGINEER CANNOT WAIVE OBLIGATIONS
It is expressly agreed that neither the City Engineer nor any of his/her agents have the power
or authority to waive any of the obligations of these Specifications for Contractor’s furnishing of
good and suitable material and for performing the work as herein described. Failure or omission on
the part of the City Engineer, or any of his/her assistants or agents, to condemn defective or inferior
work or materials does not imply acceptance of the work nor release of Contractor from obligations
to immediately tear out, remove and properly replace the same without compensation, at its own
cost and expense at any time, upon the discovery of said defective work or material, prior to the
final acceptance of the entire Work; neither will such failure or omission, nor any acceptance by the
City or by the City Engineer or any other officer or employee of the City, be construed as barring
the City at any subsequent time from recovery of damages from Contractor and its sureties of such
a sum of money as may be needed to remove and to build anew all portions of the work in which
fraud was practiced, or improper work or material hidden.
7.18 RIGHTS IN LAND IMPROVEMENTS
Nothing in these Specifications may be construed as allowing Contractor to make any
arrangements with any person to permit occupancy or use of any land, structure or building within
the limits of the Contract for any purpose whatsoever, either with or without compensation, in
conflict with any agreement between the City and any owner, former owner, or tenant of such land,
structure or building.
7.19 PERSONAL LIABILITY
Neither the City, the City Engineer, nor any of their elected officials, officers, employees,
or agents may be held personally responsible for any liability arising under the Contract. Contractor
must maintain in full force and effect, during the entire life of the Contract, public liability, property
damage and personal injury insurance in amounts not less than specified in the Special Provisions.
Contractor must maintain on file with the City during the entire life of the Contract a memorandum
of coverage or other evidence of such insurance, issued by the underwriter. Said insurance may not
be cancelled or declined renewal unless notice is mailed to the City at least forty-five (45) days prior
to the effective date of renewal or at least sixty days (60) days prior to the effective date of
cancellation. In addition, if a public agency is named as an additional insured by way of
endorsement or certificate of insurance, notice shall be given to said public agency. Contractor must
pay all premiums whether said premiums cover Extra Work or work under regular Contract items.
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7.20 REPAIR OF EQUIPMENT
The work of installing, assembling, repairing, reconditioning, or other work of any nature
on machinery, equipment, or tools used for the Work will be considered a part of the work to be
performed under the Contract, and any laborers, workmen, or mechanics working on such
machinery, equipment or tools, unless employed by bonafide commercial repair shops, garages,
blacksmith shops, or machine shops, which have been established and operating on a commercial
basis for a period of at least two (2) months prior to the award of the Contract, will be subject to all
of the requirements relating to labor set forth in the Contract and in these Special Provisions.
7.21 CONTRACTOR’S LEGAL ADDRESS
The address given in the proposal will be considered Contractor’s legal address, which may
be changed at any time by notice in writing to the City at its office. The delivery to such address, or
the depositing in the United States mails in a sealed envelope, postpaid, registered and properly
directed to the Contractor’s legal address, of any communications will be legal and sufficient service
of the same upon Contractor.
7.22 COOPERATION AND COLLATERAL WORKS
A. Where two or more contractors are employed in related or adjacent work, each must
conduct its operations in such manner as not to cause any unnecessary delay or hindrance to the
other. Each contractor must be responsible to the other for all damage to work, to person or property,
and for loss caused by failure to finish the work within the specified time for completion.
B. Contractor must also coordinate its work and cooperate with contractors or
workmen employed by other agencies on or adjacent to the site of the work.
7.23 UTILITIES
A. “Utilities” for the purpose of these specifications must be considered as including,
but not limited to, pipelines, conduits, transmission lines, and appurtenances of “Public Utilities”
(as defined in the California Public Utilities Code) and those of private industry, businesses, or
individuals solely for their own use or for the use of their tenants, and storm drains, sanitary sewers,
street lighting, and traffic signal systems.
B. All utility service interrupted or severed by Contractor’s operations shall be
immediately reinstated at the earliest opportunity whether by temporary or permanent connections,
and permanent reconstruction must be made as soon as construction operations permit.
C. City has, by a search of known records, endeavored to locate and indicate on the
drawings, all utilities that exist within the limits of the work. However, the accuracy or completeness
of the utilities indicated on the drawings is not guaranteed. Service connections to adjacent property
may or may not be shown on the drawings. It is Contractor’s responsibility to determine the exact
location of all utilities and their service connections. Contractor must make its own investigation as
to the location and type of existing utilities, their appurtenances, and service connections which may
be affected by the Work and must notify the City as to any utility located by it which has been
incorrectly shown or omitted from the drawings.
D. Work required in connection with utilities because of interference with Contract
work will be performed and paid for as specified in the following paragraphs, 7.23(D)(1) through
7.23(D)(8); however, when directed or approved by the City Engineer, changes in line or grade of
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structure being built may be made in order to avoid utilities. The cost of such changes will be paid
for as Extra Work.
(1) By Other Than Contractor
When it is stated in the Special Provisions or indicated on the drawings that
a utility is to be relocated, altered, or reconstructed by other than Contractor, City will conduct all
negotiations with the owners in respect to such work, and the work will be done at no cost to
Contractor.
(2) By Contractor Under a Specified Contract Item
When the bidding schedule contains a separate item covering the relocation,
alteration, or reconstruction of a utility by Contractor, the price proposal for said item must cover
all costs involved in such work. The utility owner’s drawings and Special Provisions will give the
construction details for the work, and unless the time at which the work must be done is specified
in the Special Provisions, Contractor must coordinate with the utility owner regarding when the
work is to be done.
(3) By Contractor But Not Under a Specified Contract Item
When work on a utility is specified or indicated on the Plans to be done by
Contractor, but is not included as a separate Contract item in the bidding schedule, City will make
all arrangements with the owner of the utility with respect to the construction details; however,
Contractor must coordinate with the utility owner as to when the work is to be done. Any costs for
such work must be included in the unit prices or included in the lump sum amounts proposed for
the various Contract items.
(4) By Contractor − Service Connections
The alteration, temporary relocation or reconstruction of service connections
to adjacent property is Contractor’s responsibility, and Contractor must notify occupants of the
affected properties before service is interrupted and make all arrangements with the utility owners
regarding the interruption and reconstruction of service connections. The costs for such work on
service connections must be included in the unit prices or in the lump sum amounts proposed for
the various Contract items, unless otherwise specified in the Special Provisions. Reconstruction of
sanitary sewer house connections must be accomplished in the manner shown on the Plans.
(5) By Contractor for His Own Convenience
The temporary relocation or alteration of any utility desired by Contractor
solely for its own convenience in the performance of the Contract work to a position or condition
other than that provided for in the Special Provisions or shown on the Plans is Contractor’s
responsibility, and Contractor must make all arrangements with the owners of the utility regarding
such work. Any cost of such work for Contractor’s own convenience must be included in the unit
prices or included in the lump sum amounts proposed for the various Contract items.
(6) By Contractor or by Others – Unknown Utilities Disclosed During the
Work
In the event that a utility is disclosed subsequent to the award of the Contract,
such utility not being indicated on the drawings, the alteration, relocation, or proper support and
protection must be done and paid for as follows:
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(a) When said utility is found to occupy space required to be occupied
by a part of the permanent works to be constructed under the Contract, or when said utility is more
or less parallel with the conduit and, in the case of pipe conduit, found to be within vertical planes
of each side of the pipe a distance away from the pipe equal to ten inches (10”) for pipe ninety-six
inches (96”) or less in diameter and equal to twelve inches (12”) for pipe greater than ninety-six
inches (96”) in diameter or to be within the specified excavation pay lines (when such are specified
or shown on the drawings), City will arrange for the relocation or alteration of said utility or require
Contractor to do the same as Extra Work. However, when said utility is found to cross the
excavation laterally, but not to intercept the permanent works to be constructed, then Contractor
will be required to maintain the utility in place at its own expense.
(b) When said utility is more or less parallel with and any portion of it
does not lie within the vertical planes specified hereinabove (for pipe conduit) or does not lie within
the excavation pay lines (when such are specified or shown on the drawings), Contractor must
advise the City thereof, and in cooperation with the City, provide and place the necessary support
for proper protection to insure continuous and safe operation of the utility structure. All costs for
such work must be borne by Contractor, unless it is ascertained by the City that the utility’s franchise
is such as to require the utility to bear such costs, in which case, it will be Contractor’s responsibility
to secure enforcement of said franchise if it so desires.
(7) Responsibility of Contractor
Contractor is responsible for all costs for the repair of any and all damage to
the Work or to any utility (whether previously known or disclosed during the work), as may be
caused by Contractor’s operations. Contractor must maintain in place all utilities not shown on the
drawings to be relocated or altered by others. Contractor must maintain in their relocated positions
utilities which are relocated by others to avoid interference with structures and which cross the
Project work. At the completion of the Work, Contractor must leave all utilities and appurtenances
in a condition satisfactory to the owners and the City.
(8) Delays Caused by Failure to Relocate Utilities
(a) Where parties other than Contractor are responsible for the
relocation of utilities in accordance with these Plans and Specifications, and a delay in the
Contractor’s work is caused by the failure on the part of said parties to remove or relocate such
utilities in time to prevent such delay, Contractor will not be entitled, as a result of such delay, or to
damages or additional payments over and above the Contract price. In the event of such delays,
Contractor will be entitled to an extension of time. The City will determine the length of such
extension with consideration as to the effect of the delay on the Project as a whole.
(b) To minimize delays caused by the failure of other parties to relocate
utilities which interfere with construction work, Contractor, upon request to the City, may be
permitted to temporarily omit that portion of work affected by the utility. Contractor must construct
the portion thus omitted immediately following the relocation of the utility involved. Should the
omitted portion of the work consist of concrete pipe, Contractor may complete said portion by
constructing a field joint.
(c) Unless otherwise specified, where sewers, drainage water, gas or
any other conduits and related structures and appurtenances which have been abandoned or which
are to be abandoned as a result of the construction of this Project are found to interfere with
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construction, the interfering portions will be removed and the remaining exposed portions sealed
with either a wall of concrete not less than six inches (6”) thick. All salvable castings or steel parts
which interfere with construction must be removed, and Contractor must contact the owners and, if
required, must deliver such materials f.o.b. to the owner’s trucks at the site of the work; otherwise,
such material will become Contractor’s property to be disposed of away from the site of work.
(d) The cost of all such work must be included in the prices proposed
for the various items of work, unless it is ascertained that the franchise of the former owner is such
as to require it to bear such costs, in which event, it will be Contractor’s responsibility to secure
enforcement of said franchise if it so desires.
7.24 IN-USE OFF ROAD DIESEL-FUELED FLEETS REGULATION
Attention is directed to provisions of the California Code of Regulations Sections 2449, 2449.1, and
2449.2, Title 13, relating to In-Use Off-Road Diesel-Fueled Fleets (Regulation), issued by the
California Air Resources Board (CARB). Contractor warrants that it shall be knowledgeable of and
comply with the Regulation, including without limitation the matters contained in this Section, at
all times prior to and during its work on the Project. The Regulation shall control in the event of
any conflict between this Section and the Regulation.
A. Contracting Requirements.
(a) If the Project involves the use of vehicles subject to the Regulation,
Contractor must obtain copies of the valid Certificates of Reported Compliance, as described in
Regulation section 2449(n), for the fleet selected for the Contract and its listed subcontractors, if
applicable, prior to entering into a new or renewed contract with that fleet.
(b) Contractor shall not enter into a contract with a fleet for which it does not
have a valid Certificate of Reported Compliance for the fleet and Contractor’s listed Subcontractors,
if applicable, prior to entering into a new or renewed contract with that fleet.
(c) The Certificates of Reported Compliance received by the Contractor for the
Project must be retained for three years after the Project’s completion. Upon request by CARB,
these records must be provided to CARB within five business days of the request.
(d) If the Project is considered to be an emergency operation, as defined in
Regulation section 2449(c)(18), it is exempt from the requirements in Regulation section
2449(i)(1)-(3). Nevertheless, Contractor must still retain records verifying vehicles subject to the
Regulation that are operating on the emergency operations project are actually being operated on
the project for emergency operations only. These records must include a description of the
emergency, the address or a description of the specific location of the emergency, the dates on which
the emergency operations were performed, and an attestation by the fleet that the vehicles are
operated on the project for emergency operations only.
B. Other Contractor Requirements.
(a) Between March 1 and June 1 of each year, Contractor must collect new valid
Certificates of Reported Compliance for the current compliance year, as defined in Regulation
section 2449(n), from all fleets that have an ongoing contract with the Contractor as of March 1 of
that year. Contractor must not write contracts to evade this requirement.
(b) Contractor shall only allow fleets with valid Certificates of Reported
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Compliance on Contractor’s job sites.
(c) If Contractor discovers that any fleet intending to operate vehicles subject to
the Regulation for Contractor does not have a valid Certificate of Reported Compliance, as defined
in Regulation section 2449(n), or if Contractor observes any noncompliant vehicles subject to the
Regulation on Contractor’s job site, then Contractor must report the required information to CARB
when as provided and within the time period contained in in the Regulation
(d) Upon request by CARB, Contractor must immediately disclose to CARB
the name and contact information of each responsible party for all vehicles subject to the Regulation
operating at the job site or for Contractor.
(e) If applicable, Contractor shall prominently display signage for any project
where vehicles subject to the Regulation as provided and within the time period contained in in the
Regulation.
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SECTION 8
PROSECUTIONS AND PROGRESS
8.1 SUBCONTRACTS
Contractor may sublet the Contract work only in accordance with the provisions of these
Specifications and with the consent of City. Contractor will be responsible as the prime contractor
to ensure that its subcontractors and material suppliers conform to all the provisions of these
Specifications. If Contractor, after complying with these conditions, must sublet any portion of the
proposed work to a subcontractor, Contractor will remain directly responsible to City for all work
being performed by it or by any subcontractor under it, and all obligations imposed upon Contractor
in the original Contract will be equally binding upon any subcontractor. City will deal directly with
and make all payment to Contractor and will have no obligation at any time to pay a subcontractor
for any work done. Contractor understands and acknowledges that the Subletting and
Subcontracting Fair Practices Act (as set forth in the California Public Contracts Code) applies to
this Contract, and Contractor agrees to comply with the terms of that Act.
8.2 ASSIGNMENT
Contractor may not assign the Contract or sublet it as a whole without the written consent
of City. Contractor may not assign or permit the assignment of or any lien on any money due or to
become due to it hereunder without the written consent of the City.
8.3 PROGRESS OF THE WORK
A. Time is of the essence in this Contract. Unless otherwise provided in the Special
Provisions, Contractor must begin work not later than fifteen (15) calendar days after the date of the
Notice to Proceed, and Contractor shall prosecute the work with due diligence so as to complete the
work within the time specified in the Special Provisions or within such extension of time as may be
granted.
B. Should Contractor begin work in advance of receiving notice that the Contract has
been approved as above provided, any work performed in advance of said date of approval will be
considered as having been done by Contractor at its own risk and as a volunteer, unless the Contract
is so approved.
8.4 CHARACTER OF WORKERS
A. Contractor will only employ skilled foremen and workers on work requiring special
qualifications. When required by the Engineer, Contractor shall discharge from the Work any
employee − whether employed by Contractor or any subcontractor − who is incompetent,
disorderly, abusive, dangerous, insubordinate, or who in any way attempts to interfere with City
employees in the inspection and supervision of the work and shall not employ them again without
the consent of the City Engineer.
B. Any representative of Contractor who is proven to have deliberately given false
information about the performance of any part of the work shall be discharged if so ordered by the
City Engineer.
8.5 TEMPORARY SUSPENSION OF WORK
The City Engineer may order Contractor to suspend work when, in his/her opinion, the
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conditions are such as to prevent the work being properly carried out. Such conditions may include
war, government regulations, labor disputes, strikes, fire, floods, adverse weather or elements,
inability to obtain material, labor or equipment, required Extra Work, or other specific conditions
or events as may be further described in the Specifications. When delay is caused by such an order,
an extension of time may be granted when the conditions, in the opinion of the City Engineer, could
not have reasonably been foreseen. Under no circumstances will Contractor be excused from
performance or entitled to any extra compensation or reimbursement because of any such
suspension.
8.6 TIME OF ESSENCE, LIQUIDATED DAMAGES, EXTENSION OF TIME BY
CITY
A. Time is of the essence, and the parties acknowledge and agree that, (1) if all the
Work called for under the Contract in all parts and requirements is not finished or completed by the
date set forth in the Special Provisions, (2) circumstances and conditions as reflected by records of
the City are such that material damage will be sustained by the City, and (3) it is and will be
impracticable and extremely difficult to ascertain and determine the actual damage which City will
sustain by reason of such delay, Contractor will pay to City the sum stated in the Special Provisions
per day for each and every calendar days’ delay in finishing the work beyond the date prescribed;
and Contractor agrees to pay said liquidated damages as herein provided. In case the same are not
paid, Contractor agrees that the City may deduct the amount thereof from any monies due or that
may become due to Contractor under the Contract.
B. It is further agreed that, in case the work called for under the Contract is not finished
and completed in all parts and requirements by the date specified, City shall have the right to extend
the time of completion or not, as may be deemed to best serve the interest of the City. If City decides
to extend said time, City has the right to charge Contractor, its heirs, assigns or sureties and to deduct
from the final payment for the work all or any part, as may be deemed proper, the actual cost of
engineering, inspection, superintendence, and other overhead expenses directly chargeable to
Contractor and which accrue during the period of such extension, except that the cost of final
surveys and preparation of a final estimate will not be included in such charges.
C. The time of completion will be extended, and Contractor will not be assessed with
liquidated damages during any delay beyond the day named for completion of the work caused by
Acts of God or acts of a public enemy, fires, floods, epidemics, quarantine restrictions, strikes, and
freight embargoes or delay of subcontractors due to such causes, provided Contractor must notify
the Engineer in writing of any cause or causes of such delay within ten (10) days from the beginning
of any such delay and must include in each monthly pay request the number of days of such delay
that occurred in said pay period. Subject to entry of a judgment of a court of competent jurisdiction
contrary to the decision of the Engineer’s determination of the facts and cause of such delay, the
Engineer’s determination of what constitutes a reasonable extension of time for completion will be
final and conclusive. Failure to give notice of cause for such a time delay and failure of inclusion
of the Contractor’s request for an extension in the monthly pay request will be deemed a waiver of
any right to an extension of time for such cause, subject only to impossibility of compromise
therewith by Contractor.
D. Under no circumstances will Contractor be excused from performance or entitled to
any extra compensation or reimbursement because of any delay occasioned by, or in any way arising
out of, any Acts of God or acts of a public enemy, fires, floods, epidemics, quarantine restrictions,
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strikes, and freight embargoes or delay of subcontractors due to such causes.
8.7 DEFAULT BY CONTRACTOR
A. If Contractor fails to begin delivery of material and equipment, to commence the
Work within the time specified, to maintain the rate of delivery of material, to execute the Work
in the manner and at such locations as specified, or to maintain the work schedule that will ensure
the City’s interest, or, if Contractor fails to carry out the intent of the Contract, City may serve
written notice upon Contractor and the surety on its Performance Bond demanding satisfactory
compliance with the Contract.
B. The Contract may be canceled by the City without liability for damage, when in
City’s opinion Contractor is not complying in good faith, has become insolvent, or has assigned
or subcontracted any part of the work without the City’s consent. In the event of such
cancellation, Contractor will be paid the actual amount due based on Contract unit prices or the
lump sums proposal and the quantity of the work completed at the time of cancellation, less
damages caused to City by Contractor’s acts. Contractor, in having tendered a Proposal, will be
deemed to have waived any and all claims for damages because of cancellation of the Contract
for any such reason. If City declares the Contract canceled for any of the above reasons, City
will serve written notice to that effect upon the surety. The surety must, within five (5) days,
assume control and perform the work as successor to the Contractor.
C. If the surety assumes any part of the Work, it must take Contractor’s place in all
respects for that part, and City will pay the surety for all work performed by it in accordance
with the Contract. If the surety assumes the entire Contract, all money due to Contractor at the
time of its default will be paid to the surety as the work progresses, subject to the terms of the
Contract.
D. If the surety does not assume control and perform the work within five (5) days
after receiving notice of cancellation, or fails to continue to comply, City may exclude the surety
from the premises. City may then take possession of all material and equipment and complete
the work by using City forces, by letting the unfinished work to another contractor, or by a
combination of such methods. In that event, the cost of completing the Work will be charged
against the Contractor and its surety and may be deducted from any money due or becoming due
from the City. If the sums due under the Contract are insufficient for completion, the Contractor
or surety must pay to City all costs in excess of the sums due within five (5) days after the Notice
of Completion resolution.
E. The remedies available to City under this subsection are cumulative and in
addition to all other rights and remedies available to City under the law.
8.8 WORK AT NIGHT – Acceptable with approval from City Engineer.
8.9 MAXIMUM LENGTH OF OPEN TRENCH
A. Except by special permission of the Engineer, the maximum length of any open
trench where prefabricated pipe is used must not be greater than five hundred feet (500’), or the
distance necessary to accommodate the amount of pipe installed in a single day, whichever is
greater. The distance is measured as the collective length, including excavation, construction, pipe
laying, backfilling, and compaction at any one location.
B. Except by special permission of the Engineer, the maximum length of open trench
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in any one location where concrete structures are poured in place will be that which is necessary to
permit the uninterrupted progress of construction of the concrete structure, with construction
pursued as follows: excavation, setting of reinforcing steel, pouring of floor slab, walls, and cover
slab or arch are to follow each other without any one of these operations preceding the next nearest
operation by more than two hundred feet (200’).
C. Except by special permission of the Engineer, the maximum length of open trench
in any one location where prefabricated concrete box conduit is used will be that which is necessary
to permit the uninterrupted progress of construction of the concrete structure with construction
pursued as follows: excavation, setting of reinforcing steel, pouring of floor slab, erection of side
walls, erection of cover slab, and pouring of filler spaces are to follow each other without any one
of these operations preceding the next nearest operation by more than two hundred feet (200’).
8.10 LIMITED ACCEPTANCE OF WORK
At any time during the progress of the Work, City may, upon written notice to
Contractor, take over and utilize the whole or any part of the work, or appurtenance thereto,
which has been completed, giving, if desired, permits to utilize the same. Such use by City will
constitute a limited acceptance of that part of the work so taken over and utilized which will
relieve Contractor and its sureties from responsibility for any damage to, or defect in, that part
of the work not inherent in its construction which may be caused by the use of such part by
City or by property owners under its permits.
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SECTION 9
MEASUREMENT AND PAYMENT
9.1 MEASUREMENT FOR PAYMENT
A. Measurement and calculations of quantities for payment will be as hereinafter
specified for the particular material to be furnished or class of work to be performed, unless
otherwise specified in the Special Provisions.
B. Unit prices or lump sum amounts proposals shall include full compensation for
furnishing all labor, materials, tools, and equipment and doing all work shown on the Plans or
stipulated in the Specifications for that particular item of work, unless otherwise specified in the
Special Provisions.
C. When payment is specified to be made on the basis of weight, the weighing shall be
done on certified platform scales, and Contractor must furnish the Engineer with the duplicate
Certified Weighmaster’s Certificate(s) showing the actual net weights. When weighing is done on
certified scales at a mixing plant, duplicate weight delivery tickets will be accepted. One ticket must
be furnished to the inspector at the plant and one ticket to the Engineer at the site of work. City will
accept the certificates as evidence of the weight delivered.
9.2 SCOPE OF PAYMENT
Contractor hereby accepts the compensation as herein provided, in full payment for
furnishing all materials, labor, tools, and equipment necessary to complete the Work and for
performing all Work contemplated by the Contract; also for loss or damage arising from the nature
of the Work, or from the action of the elements, except as provided above or from any unforeseen
difficulties that may be encountered during the prosecution of the work until acceptance of the
completed Work; also for all expenses incurred in consequence of the suspension or discontinuance
of the work as herein specified; and for completing the work according to the Plans and
Specifications. Neither the payment of any estimate nor of any retained percentage relieves
Contractor of any obligation to make good any defective work or material.
9.3 DEDUCTIONS FROM PAYMENTS
City may, at its option and at any time, retain out of any amounts due to Contractor sums
sufficient to cover any unpaid claims, provided that sworn statements of said claims must have been
filed with the City.
9.4 SCHEDULE OF VALUES
A. Prior to Contractor’s application for the first progress payment, Contractor must
submit a detailed breakdown of its bid by scheduled Work items and/or activities, including
coordination responsibilities and Project record document responsibilities. Where more than one
subcontractor comprises the work of a work item or activity, the Schedule of Values must show a
separate line item for each subcontract. Contractor must furnish such breakdown, of the total
Contract sum, by assigning dollar values (cost estimates) to each applicable progress schedule
network activity, which cumulative sum equals the total Contract sum. The format and detail of
the breakdown must be as directed by City to facilitate and clarify future progress payments to
Contractor for direct work under the Contract Documents. This breakdown will be referred to as
the “Schedule of Values.”
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B. Contractor’s overhead, profit, insurance, cost of bonds and/or other financing, as
well as “general conditions costs,” (e.g., site cleanup and maintenance, temporary roads and access,
off-site access roads, temporary power and lighting, security and the like), must be prorated
through all activities so that the sum of all the Schedule of Values line items equals Contractor’s
total Contract sum.
C. City will review the breakdown in conjunction with the progress schedule to ensure
that the dollar amounts of this Schedule of Values are, in fact, fair-market cost allocations for the
Work items listed. Upon City’s favorable review, City will accept this Schedule of Values for use.
City will be the sole judge of fair-market cost allocations.
D. City will reject any attempt to increase the cost of early activities (i.e., “front
loading”) which will result in a complete reallocation of monies until such front loading is
corrected. Repeated attempts at front loading may result in suspension or termination of the Work
or refusal to process progress payments, until such time as the Schedule of Values is acceptable to
City.
9.5 PAYMENTS AND MONTHLY ESTIMATES
A. The City Engineer will, after the award of Contract, establish a monthly payment
closure date. This date will serve to close each working month for which a monthly payment is
payable during the life of the Contract. Contractor will, within five (5) days after the established
monthly payment closure date each month in which work is being performed, make and deliver to
the City two signed copies of monthly Contract payment applications stating the amount or
percentage of work completed according to the Contract, as of the closure date established,
estimated on the basis of the unit or lump-sum Contract prices. No allowance will be made for
materials and equipment not incorporated into the work. City will independently verify Contractor’s
monthly payment application and create a monthly progress payment request. City’s
determinations of the amounts or percentages of work completed are final.
B. Except as otherwise provided in a labor compliance program applicable to the Work
or as otherwise required by City, concurrently with each application for payment, Contractor shall
submit to City Contractor’s and its subcontractors’ certified payroll records required to be
maintained pursuant to Labor Code Section 1776 for all labor performed during the pay periods
ending in the period covered by the application for payment
C. City will prepare a warrant in an amount sufficient with all previous payments to
make the aggregate ninety-five percent (95%) of the amount earned as certified, provided, however,
that City, at any time after fifty percent (50%) of the Work has been completed may make any of
the remaining partial payments in full, less authorized deductions, if it finds that satisfactory
progress is being made.
D. The partial payments made as the work progresses will be payments on account and
will in no way be considered as an acceptance of any part of the Work or materials, nor will they
govern the final estimate. Extra Work will be paid for as specified in Section 4.6. Payments for unit
price items will be made upon the basis of the unit prices proposal and the quantities of work done,
calculated as hereinafter specified, for each particular item of work. However, where several types
of work are included in a unit price item, City will make partial payment for the portions of such
work as are completed at the time of making the monthly estimates. City will pay all monies due to
Contractor under the Contract on demand, prepared and approved as required by law. It is further
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understood that any delay in the preparation, approval and payment of these demands will not
constitute a breach of Contract on the part of City.
E. Payments for lump sum items will be based upon the lump-sum proposal and City’s
estimate as to the percentage of completion.
9.6 PAYMENT FOR EXTRA WORK
A. Payment for Extra Work will be made as provided by Section 4.6. Where payment
is to be made on a force account basis, Contractor and the City’s representative will compare records
of Extra Work Contractor performed on a force account basis at the end of each day. City’s
representative will make copies of these records in duplicate and must be signed by both the
inspector and Contractor’s representative, one copy for Contractor and one copy for the City. Bills
for Extra Work must be signed by Contractor and submitted to the City.
B. Each month, Contractor will include in the monthly payment application an estimate
of the amount or cost of Extra Work performed as included in approved Contract change orders.
Contractor will submit, at the same time it returns the signed monthly payment application, a
complete itemized statement of claim for all costs of Extra Work performed. Failure to include such
a statement or claim for Extra Work for the pay period, or failure to deliver a complete statement
for Extra Work in excess of that estimated by the City Engineer, will constitute a waiver on the part
of Contractor to any claim for payment for Extra Work not therein included.
C, Method of payment for Extra Work approved as specified in Section 4 under unit
price or lump sum amounts or at stipulated prices must be the same as that for Contract items as set
forth in this Section.
D. Payment for Extra Work by Contractor’s force account must be made in the following
manner: Upon verification by the Engineer of Contractor’s statement for force-account work, a
claim will be prepared upon the proper claims form for approval of the City Engineer and
presentation to the City Manager or Assistant City Manager, for his/her approval and direction.
9.7 FINAL PAYMENT
A. Upon Contractor’s completion and City’s acceptance of the Work, and at least
thirty-five (35) days after the date of recordation of the Notice of Completion, the City Engineer
will present Contractor’s claim for the balance of the total Contract price, less any sums which may
lawfully be retained under the Contract.
B. Unless qualified by Contractor under the procedure established in Section 9.5
hereof, the final progress payment request of the City Engineer shall be taken as conclusive
evidence of the amount of work done under the Contract. If Contractor qualified its acceptance of
the final progress payment and the parties fail to agree prior to the termination of the thirty-five-
(35-) day period after recordation of Notice of Completion, the final payment shall not be delayed
and shall be made in accordance with the City Engineer’s determination, subject to further claim
of Contractor and compliance by City with any applicable court order.
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SECTION 10
CLAIMS BY CONTRACTOR
10.1 OBLIGATION TO FILE CLAIMS FOR DISPUTED WORK
A. Should it appear to Contractor that (1) the Work to be performed or any of the
matters relative to the Contract Documents are not satisfactorily detailed or explained therein,
(2) should any questions arise as to the meaning or intent of the Contract Documents, or (3)
should any dispute arise regarding the true value of any work performed, work omitted, or Extra
Work that Contractor may be required to perform, time extensions, payments to Contractor
during performance of this Contract, performance of the Contract, and/or compliance with
Contract procedures, or (4) should Contractor otherwise seek extra time or compensation FOR
ANY REASON WHATSOEVER, then Contractor shall first follow all other procedures set forth
in the Contract Documents and Standard Specifications. If a dispute remains, then Contractor
shall give written notice to City that expressly invokes this Section 10. City shall decide the
issue in writing within fifteen (15) days; and City’s written decision shall be final and conclusive.
If Contractor disagrees with City’s decision, or if Contractor contends that City failed to provide
a decision timely, then Contractor’s SOLE AND EXCLUSIVE REMEDY is to promptly file a
written claim setting forth Contractor’s position as required herein (“Claim”).
B. Contractor shall present as its Claims all subcontractor, sub-subcontractor and
supplier claims of any type, and prove them under the terms of the Contract Documents. City
shall not be directly liable to any subcontractor, supplier, or any other person or organization, or
to any surety for or employee or agent of any of them, for damages or extra costs of any type
arising out of or resulting from the Project.
10.2 FORM AND CONTENTS OF CLAIM
A. Contractor’s written Claim shall be submitted via registered mail or certified mail
with return receipt requested, identify itself as a “Claim” under this Section 10, and include the
following: (i) a narrative of pertinent events; (ii) citation to contract provisions; (iii) theory of
entitlement; (iv) complete pricing of all cost impacts; (v) a time impact analysis of all time delays
that shows actual time impact on the critical path; (vi) reasonable documentation supporting
items (i) through (v); and (vii) a verification under penalty of perjury of the Claim’s accuracy.
The Claim shall be submitted to City within thirty (30) calendar days of receiving City’s written
decision, or the date Contractor contends such decision was due, shall be priced like a change
order, and must be updated monthly as to cost and entitlement if it is a continuing claim. Routine
contract materials, for example, correspondence, RFI, change order requests, or payment
requests shall not constitute a Claim. Contractor shall bear all costs incurred in the preparation
and submission of a Claim.
B. Upon receipt of a Claim, City shall conduct a reasonable review of the Claim.
Within forty-five (45) days, or such extended period as City and Contractor may agree, City shall
provide Contractor with a written statement identifying what portion of the Claim is disputed
and what portion is undisputed.
C. If City’s governing body must approve City’s response to the Claim and the
governing body has not met within the forty-five- (45-) day (or extended) period, then City shall
provide its written statement within three (3) days of the governing body’s meeting.
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D. City shall pay the undisputed portions of the Claim within sixty (60) days of the
issuance of a written statement identifying an undisputed portion.
E. Claims must be submitted on or before the day of final payment. Claims not
submitted before final payment are deemed waived.
F. Notwithstanding and pending the resolution of any Claim or dispute, Contractor
shall diligently prosecute the disputed work to final completion in accordance with City’s
determination.
10.3 INFORMAL CONFERENCE AFTER CLAIM SUBMISSION
A. If Contractor disputes City’s response to its Claim, including a failure to respond,
it may submit via registered mail or certified mail, return receipt requested, a written demand for
an informal conference to meet and confer for settlement of the issues in dispute. City shall
schedule such a meet-and-confer conference within thirty (30) days for settlement of the dispute.
B. Within ten (10) days of the meet-and-confer conference, City shall provide
Contractor with a written statement identifying the portion of the Claim that remains in dispute
and the portion that is undisputed.
C. City shall pay the undisputed portions of the Claim within sixty (60) days of the
issuance of a written statement identifying an undisputed portion.
10.4 MEDIATION
A. If the Contractor disputes City’s statement provided under Paragraph 10.3(B), it
shall lodge with the City Clerk a written objection to the City’s written statement within three
(3) days of the date on the City’s statement of dispute. The parties shall then mutually agree to a
mediator within ten (10) business days of the date of the City’s written statement. If the parties
cannot agree upon a mediator, each party shall select a mediator and those mediators shall select
a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each
party shall bear the fees and costs charged by its respective mediator in connection with the
selection of the neutral mediator.
B. Mediation shall be confidential and non-binding. Unless otherwise agreed, by
the parties or as provided in this Paragraph 10.4, the mediation shall be pursuant to the
construction mediation procedures of JAMS and held at the JAMS office closest to the Project
site.
C. The cost of mediation shall be equally shared by all parties to the mediation. The
parties shall, prior to the commencement of mediation upon notice of the other party, exchange
relevant, non-privileged Project documents in compliance with Code of Civil Procedure Sections
2031.010, et seq. The parties may agree mutually to engage in additional discovery prior to
mediation. Should the parties proceed with additional discovery, they shall, unless mutually
agreed otherwise, comply with Code of Civil Procedure Sections 2019.010, et. seq. The
mediator(s) will undertake to resolve any discovery disputes relating to the mediation.
D. For Claims under three hundred seventy-five thousand dollars ($375,000), unless
the parties agree otherwise in writing, mediation pursuant to this Paragraph 10.4 shall excuse the
mediation obligation under Public Contract Code Section 20104.4(a).
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E. If mediation is unsuccessful, the parts of the Claim remaining in dispute shall be
resolved as otherwise provided by the Contract and applicable law.
F. Following receipt of a Claim, the parties may mutually agree, in writing, to waive
the mediation requirements of this Paragraph 10.4 and proceed to the commencement of a civil
action.
G. All statutes of limitation shall be tolled from the date of the demand for mediation
until a date two (2) weeks following the mediation’s conclusion.
10.5 OTHER MATTERS
A. The provisions of this Section 10 constitute a non-judicial claim settlement
procedure that, pursuant to Government Code Section 930.2, shall constitute a condition
precedent to submission of a valid Government Code claim. Contractor shall bear all costs
incurred in the preparation, submission and administration of a claim. Any Government Code
claims presented must affirmatively indicate Contractor’s prior compliance with the claims
procedure herein and the previous dispositions under Paragraphs 10.3 and 10.4 above of the
claims asserted. No suit may be brought against City arising out of or in connection with the
Project unless and until Contractor presents to City a statutory Government Code claim, in
accordance with Government Code Sections 910, et seq. Pursuant to Government Code Section
930.2, the one- (1-) year period in Government Code Section 911.2 shall be reduced to one
hundred and fifty (150) days from either accrual of the cause of action, substantial completion,
or termination of the contract, whichever occurs first; in all other respects, the Government Code
shall apply unchanged.
B. Failure to submit and administer claims as required in this Section 10 shall waive
Contractor’s right to claim on any specific issues not included in a timely submitted claim.
Claim(s) or issue(s) not raised in a timely protest and timely claim submitted under this
Section 10 may not be asserted in any subsequent litigation, Government Code claim, or legal
action.
C Contractor shall submit subcontractor claims in the same manner as other Claims.
In the event a subcontractor (on behalf of the subcontractor or a lower-tier subcontractor)
requests in writing that Contractor present a Claim to the City and furnishes reasonable
documentation supporting the Claim, Contractor shall, within forty-five (45) days of receipt of
the written request, notify the subcontractor in writing as to whether the Contractor presented
the claim to City and, if the Contractor did not present the Claim, provide the subcontractor with
a statement of the reasons for not doing so.
D. All waivers or modifications of this Section 10 may only be made in a writing
signed by City and Contractor and approved as to form by legal counsel for both; oral or implied
modifications shall be ineffective.
E. Any failure by City to respond within any time frame contained in Paragraphs
10.2 through 10.5 of this Section shall result in the Claim being deemed rejected in its entirety.
No failure to meet a time requirement shall constitute an adverse finding with regards to the
merits of the Claim or the responsibility or qualifications of the Contractor.
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10.6 COMPLIANCE WITH STATUTORY PROCEDURES
The foregoing provisions of Paragraphs 10.2 through 10.5 are intended to comply with
Public Contract Code Section 9204 and, to the extent applicable, Public Contract Code Section
20104, et seq. In the event of any conflict between these provisions and the Public Contract
Code, the applicable Public Contract Code provision will apply.
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PART 4 – TECHNICAL SPECIFICATIONS
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SECTION 12
TECHNICAL SPECIFICATIONS
12.1 DESCRIPTION OF BID ITEMS
Item 1 – Water Pollution Control Plan: Includes cost of materials, equipment and labor to
develop a Water Pollution Control Plan (WPCP) for the project, obtain approval, implement and
maintain for the duration of the project, and remove after acceptance of the work.
Item 2 – Traffic Stripes, Pavement Markings, and Pavement Markers Removal: Includes
cost of materials, equipment and labor to remove existing traffic stripes, pavement markings,
and pavement markers as shown on the plans, including filling gouges in existing pavement left
by removal activities.
Item 3 – Green Pavement Markings: Includes cost of materials, equipment and labor to layout
and install green pavement markings as shown on the plans and as required by the plans and City
standards.
Items 4 through 10 - various traffic stripes: Includes cost of materials, equipment and labor
to obtain and comply with the requirements of a Caltrans Encroachment Permit, lay out traffic
stripes, install and maintain temporary markers as may be needed, and install stripes according
to City and Caltrans requirements.
Item 11 – White Legends: Includes cost of materials, equipment and labor to layout and install
white legends as shown on the plans and as required by the plans and City standards.
Item 12 – Interstate Sign Legends: Includes cost of materials, equipment and labor to layout
and install interstate sign legends as shown on the plans and as required by the plans and City
standards.
Item 13 – 36” White Channelizers: Includes cost of materials, equipment and labor to layout
and install white channelizers as shown on the plans and as required by the plans and City
standards.
Item 14 – Roadside Sign and Post: Includes cost of materials, equipment and labor to layout
and install roadside sign, post, and sign foundation as shown on the plans and as required by the
plans and City standards.
Task 15 – Traffic Signal Modification: Includes cost of materials, equipment and labor to
modify the existing traffic signal to modify detection zones as required by the plans and these
special provisions.
Item 16 – Traffic Control: Includes cost of materials, equipment and labor to layout and install
and remove temporary traffic control devices, prepare traffic control plans, as shown on the plans
and as required by the plans and City standards.
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Item 17 – Project Management and Mobilization: Includes project management tasks such as
mobilization, organizing the work, submitting and revising (if necessary) materials submittals,
ordering parts and equipment, training, public notifications, coordinating with subcontractors,
and other tasks necessary to plan and execute the work to the City’s satisfaction.
12.2 ORDER OF WORK
Order of work shall conform to the provisions in Section 8, "Prosecution and Progress," of the
Standard Specifications and these Construction Details.
The first order of work shall be striping modifications, followed by modification of detection
zones.
12.3 WATER POLLUTION CONTROL PLAN
The project disturbs less than 1 acre, therefore a SWPPP is not required.
The following additional BMPs shall be implemented for street paving, repaving,
reconstruction, patching or resurfacing.
1. Restrict paving and repaving activity to exclude periods of rainfall or predicted rainfall
unless required by emergency conditions.
2. Install gravel bags and filter fabric or other appropriate inlet protection at all susceptible
storm drain inlets and manholes to prevent contaminants from entering the storm drain.
3. Prevent the discharge of release agents including soybean oil, other oils, or diesel to the
storm water drainage system or watercourses.
4. Minimize non-storm water runoff from water use for the roller and for evaporative
cooling of the asphalt.
5. Clean equipment over absorbent pads, drip pans, plastic sheeting or other material to
capture all spillage and dispose of properly
6. Collect liquid waste in a container, with a secure lid, for transport to a maintenance
facility to be reused, recycled, or disposed of properly per 13-4.03D(5).
7. Collect solid waste by shoveling and vacuuming or sweeping and securing in an
appropriate container for transport to a maintenance facility to be reused, recycled, or
disposed of properly per 13-4.03D(5).
8. Cover “cold-mix” asphalt (i.e., pre-mixed aggregate and asphalt binder) with protective
sheeting during a rainstorm per 13-4.03C(3).
9. Cover loads with tarp before haul-off to a storage site, ensuring that trucks are not
overloaded.
10. Minimize airborne dust by using water spray during grinding per 14-9.03.
11. Avoid stockpiling soil, sand, sediment, asphalt material and asphalt grindings materials
or rubble in or near storm water drainage system or watercourses per 13-4.03C(1),
Payment for this item shall be on a by the lump sum basis, which shall include full
compensation for furnishing all labor, materials, tools and equipment, and doing all work
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involved in water pollution control as listed above or required for the Contractor’s operations.
Full compensation for conforming to the requirements of this section shall be considered as
included in the lump sum price paid for “Water Pollution Control Plan” bid item. No
additional compensation will be allowed.
12.4 CONSTRUCTION SURVEYING
Construction surveying including horizontal and vertical control and staking shall be the
responsibility of the Contractor. Vertical and horizontal control is to be established from the
existing Control Points shown on the Plans. Vertical Control Points are shown on the Plans.
Costs of surveying shall be included in the various bid items requiring surveying.
12.5 MOBILIZATION
Mobilization shall include the obtaining of all permits; moving onto the site or to a storage
yard near the site of all equipment and materials; and other construction facilities as required
for the proper performance and completion of the work. Mobilization shall include
demobilization as defined herein.
Mobilization shall include but not be limited to the following principal items:
• Preparation of Contract by the Contractor.
• Completion of all tasks and submittal of all documents (bonds, insurance, schedule,
etc.) required as conditions of issuing the Notice to Proceed.
• Obtaining all required permits.
• Submitting and obtaining approval for all shop drawings and material submittals for
signal equipment.
• Installing temporary construction water supply, power, wiring, and lighting facilities, as
required at individual sites.
• Providing field office trailers if needed by the Contractor.
• Moving all Contractor’s equipment required for operations onto the site.
• Having all OSHA required notices and establishment of safety programs.
• Attendance at Pre-Construction Conference of Contractor’s principal construction
personnel.
• The Contractor shall supply two 4’X 8’ signs to be displayed at the project site as
approved by the Engineer in wording to be provided by the City. The sign will be
constructed in accordance with City STD 742. Sign shall indicate funding source. The
Contractor shall provide a submittal for the Project Identification Sign to the Engineer
for review and approval at least fifteen (15) working days prior to the planned
beginning of the work. The Project Identification Sign shall depict the details as
provided in the samples in City STD 742 and wording as provided by the City.
Payment for mobilization work shall be on a by the lump sum basis, which shall include full
compensation for furnishing all labor, materials, tools and equipment, and doing all work
involved in mobilization and demobilization as listed above or required for the Contractor’s
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operations. Full compensation for conforming to the requirements of this section shall be
considered as included in the contract prices paid for under the “Mobilization” bid item. No
additional compensation will be allowed.
12.6 REMOVE TRAFFIC STRIPE
Traffic stripes and pavement markers shall be removed where noted on the plans by any
method that does not materially damage the existing pavement. If grinding is used, grinding
depth shall be limited to 0.02 feet. Residue resulting from removal operations shall be
removed from pavement surfaces by sweeping or vacuuming before the residue is blown by the
action of traffic or wind, migrates across lanes or shoulders, or enters drainage facilities.
All raised pavement markers shall be removed by the Contractor to the satisfaction of the
Engineer and in accordance with Section 15 of the Standard Specifications.
Payment for this item shall be on a by the lump sum basis, which shall include full
compensation for furnishing all labor, materials, tools and equipment, and doing all work
involved in removing thermoplastic pavement stripes and legends and raised pavement markers
as listed above or required for the Contractor’s operations. Full compensation for conforming
to the requirements of this section shall be considered as included in the contract price paid for
under the “Traffic Stripes, Pavement Markings, and Pavement Markers Removal” bid item.
No additional compensation will be allowed.
12.7 HOT MIX ASPHALT
HMA shall be provided in accordance with the Standard HMA construction process and
conform to Section 39 of the Standard Specifications. Aggregate shall be 1/2’’ HMA Type A
for the asphalt concrete. Aggregate shall meet the quality requirements of Section 39 of the
Standard Specification and have a maximum of 3% deleterious materials as determined by
ASTM C142.
The Contractor shall furnish the Engineer, at least ten (10) working days prior to the start of
work, a list of sources of materials together with a Certificate of Compliance signed by the
material supplier or his representative indicating that materials to be incorporated in the work
fulfill the requirements of these specifications, a job mix formula (JMF), a JMF verification, and
the Contractor’s Quality Control (QC) Plan per Section 39-2.01A(3)(b). The material
certification must contain the lot number, and statements that the material is for this specific
project and that the material complies with the specifications for the project. The JMF shall be
performed in accordance with CTM 367. The proposed JMF shall be submitted using Form
CEM-3511, Form CEM-3512 and Form CEM-3513, dated within 12 months of submittal. Form
CEM-3513 shall be from Caltrans or a third-party laboratory certified by Caltrans. The
Contractor shall be responsible for all costs associated with the required JMF, JMF verification,
and the QC Plan In addition to the Section 39-2.01A(3)(b) requirements, the Contractor QC Plan
shall include the requirement of submittal of the previous days Caltrans Test 309 results and
daily nuclear density test gage results per ASTM D2950 prior to commencing further paving.
An example of the proposed test result forms shall be included in the Contractor QC Plan.
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Asphalt concrete base shall be placed on the same day the area is excavated so that all areas will
either have existing asphalt surface or new asphalt concrete base by the end of each working day.
No subgrade areas shall be exposed or open to traffic during non-working hours. At the end of
each working day the Contractor shall place reflectorized signs and delineators, as required for
night-time use in accordance with the Standard Specifications, along all drop offs between the
asphalt concrete base and the existing surfacing.
Liquid asphalt binder shall be PG 64-16 conforming to the latest published provisions in Section
92, “Asphalts,” of the Standard Specifications.
Liquid anti-stripping agent (LAS) shall be added to the asphalt binder at a rate of 0.5% by weight
of asphalt binder. The LAS shall be AD-here LOF 65-00 or equivalent, and shall be stored,
measured, and blended with the asphalt binder in accordance with anti-stripping agent
manufacturer’s recommended practice. The LAS can be added at the asphalt plant or at the
refinery. When added at the asphalt plant, the equipment shall indicate and record the amount of
LAS added. If added at the refinery, the shipping ticket from the refinery shall certify the type
and amount of LAS added.
The Contractor shall use asphalt spreading machinery equipped with automatic screed controls
and sensing devices that control the thickness, longitudinal grade and transverse screed slope.
The Contractor shall also furnish a grade setter to ensure that the asphalt concrete base and
asphalt concrete surface paving conforms to the lines and grades of the plans.
The entire extents of the top asphalt lift shall be completed in one final three (3) inch lift.
Payment for HMA shall be included in the various other items requiring HMA, including Type
A Median Curb and Traffic Signal Modification. No additional compensation will be allowed.
12.8 TRAFFIC STRIPING, MARKINGS, RAISED PAVEMENT MARKERS
The Contractor shall furnish and apply traffic stripes, legends, markings, pavement markers,
and other delineations and markings. Contractor shall install traffic striping and markers in
accordance with Sections 84, “Traffic Stripes and Pavement Markings” and Section 85
“Pavement Markers” of the Standard Specifications and the California Manual on Uniform
Traffic Control Devices (MUTCD) latest edition.
All pavement legends and traffic striping shall be applied in thermoplastic unless otherwise
noted. Placement shall be performed as directed by the manufacturer and at locations shown
on the Plans.
Legends and arrows shall be pre-formed, thermoplastic pavement markings. Placement shall be
performed as directed by the manufacturer and at locations shown on the Plans.
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Raised non-reflective and retroreflective pavement markers shall comply with Section 85 of
the Standard Specifications and be laid out according to the details in the Standard Plans. The
specific type to be used shall be as shown on the plans or consistent with the type generally in
use within the local jurisdiction, unless directed otherwise by the Engineer.
All construction shall conform to the respective provisions of the Standard Specifications,
manufacturer’s installation requirements, and these construction details.
Layout for Temporary and Permanent Striping. The alignment and layout of traffic stripes shall
conform to Section 84-2.03A, “General”, of the Standard Specifications.
The Contractor shall be responsible for accurately referencing out and replacing the lines and
positions of all traffic lines, directional lines, arrows, and other markings in accordance with
the Plans and City standard markings by cat tracking with painted marks. This shall occur no
later than two hours behind the final surface course paving operation.
Cat tracking shall consist of stretching a rope on a straight line between control points on
tangent alignment and on a true arc through control points on curved alignment and placing
spots of paint along the rope. Temporary tab markers shall be placed not more than twelve
(12’) feet apart on curves nor more than twenty-four (24’) feet apart on straight segments.
Prior to application of permanent striping and markers, the Contractor shall call for review and
approval of the proposed striping by the Engineer. The City shall have the right to make
changes in the location and alignment of line stripes. Striping and traffic markings shall not be
applied until after approval is granted by the Engineer. The Contractor shall allow a minimum
of three (3) working days for review of the layout by the City.
Raised pavement markers shall be placed as specified in Section 84-2.03, “Construction”, of
the Standard Specifications. When utilizing hot melt bituminous adhesive, pavement markers
to be placed on new asphalt paving shall be placed after the surface has been open to traffic for
at least seven (7) days. When utilizing epoxy adhesive, pavement markers shall be placed after
the surface has been open to traffic for at least fourteen (14) days.
Permanent traffic striping and markings including legends and arrows to be placed on new
asphalt paving shall be placed within twenty-one (21) days after paving or surfacing, unless
otherwise directed by the Engineer.
Temporary white marking tape or floppies denoting new crosswalks shall be placed the same
day that the existing crosswalk is removed.
Failure to comply with these requirements shall result in a liquidated damage of $560 per day.
Pavement temperature shall be measured at the beginning of the shift on each working day and
this information shall be provided to the Engineer.
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No primer or thermoplastic shall be installed within forty-eight (48) hours from the last
measurable rain report as provided by the City.
Thermoplastic traffic striping, legends, and arrows shall conform to the provisions of Section
84-1, “General”; Section 84-2.02C, “Thermoplastic”, and refer to Section 84-2, “Traffic
Stripes and Pavement Markings”, and these Special Provisions.
Green Pavement Markings
Green bike lane coloring product shall be an epoxy modified, acrylic, waterborne coating
specifically designed for application on asphalt pavements, Ride-A-Way by Ennis-Flint or
approved equal.
The approved color pigmented resin shall comply with FHWA green color guidelines for bike
lanes. A sample of the material that shows the color when dry (not a color chip) must be
provided to the City for review and written approval at least seven (7) calendar days prior to
ordering materials or installing any green markings.
Anti-skid aggregates shall be provided by the pavement marking supplier. Aggregate shall
have a minimum Hardness of 7.0 per Mohs Scale.
The asphalt pavement surface shall be dry and free from all foreign matter, including
but not limited to dirt, dust, de-icing materials and chemical residue.
Contractor shall follow manufacturer’s guidelines regarding atmospheric
conditions. Coating application shall not proceed if precipitation is forecast for the
immediate 24 hours after the intended date of application.
Application of coating product shall be performed using all equipment and
processes specified by the manufacturer.
Green coloring shall be applied to the asphalt after installing white stripes and
pavement markings.
White stripes (Detail 39/39A) adjacent to green coloring shall be masked prior to
installation of green coloring.
Green coloring shall not be applied over or under bike lane markings (symbol or
legend and arrow).
Locations shown on the plans where white markings appear on green coloring shall
be adjusted so that there are no white markings on green coloring.
Payment for the various Caltrans Detail striping, 12-inch White, or White Legends shall be on
a unit price basis for each contract item per unit identified in the bid form, which shall include
full compensation for furnishing all labor, materials, tools and equipment, and doing all work
involved in layout and installation of striping or legends as listed above or required for the
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Contractor’s operations. Full compensation for conforming to the requirements of this section
shall be considered as included in the contract prices paid for under the various unit prices for
striping, legends. No additional compensation will be allowed.
Payment for green pavement markings shall be per square foot, which shall include full
compensation for furnishing all labor, materials, tools and equipment, and doing all the work
involved in layout and installation of the pavement markings required for the Contractor’s
operations. Full compensation for conforming to the requirements of this section shall be
considered as included in the contract prices paid for green pavement markings. No additional
compensation will be allowed.
Payment for temporary markings or floppies shall be included in the prices paid for the various
striping details or legends requiring temporary markings.
Interstate Sign Legends
A durable, high-skid resistant no-preheat type of retroreflective preformed thermoplastic
pavement marking material suitable for use as roadway, intersection, commercial or private
pavement delineation and markings. Marking types include but not limited to interstate and
route shields, pedestrian crosswalks, accessibility symbols, bike lanes, horizontal surface
signage, and contrast markings. Available in single color and two-or-more interconnected color
material options.
The markings must be a resilient white, yellow or other color (as available and/or required)
preformed thermoplastic product of which the surface must contain glass beads and anti-skid
elements. The markings must be resistant to the detrimental effects of motor fuels, lubricants,
hydraulic fluids etc. Lines, legends and symbols are capable of being affixed to bituminous
and/or Portland cement concrete pavements by using the normal heat of a propane torch or
heating method in accordance with the application specifications in Section 4 below.
The markings must be capable of conforming to pavement contours, breaks, and faults through
the action of traffic at normal pavement temperatures. The markings shall have resealing
characteristics such that it is capable of fusing with itself and previously applied thermoplastic
when heated with the propane torch or recommended heater.
The markings, unless when used as an interconnected marking requiring a manufacturer’s
recommended sealer for application, shall not have minimum ambient and road temperature
requirements for application, storage, or handling. If used as an interconnected marking
requiring sealer, the sealer must be capable of being applied in temperatures as low as 45°F
(7.2°C) without any special storage, preheating or treatment of the material before application.
If material is supplied as an interconnected marking, the individual pieces in each material
segment, typically 2 ft. x 3 ft. (.61m x .91m) must be factory assembled with a compatible
material and interconnected so that it is not necessary to assemble the individual pieces within
a material segment in the field.
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The material must be able to be applied to asphalt and concrete surfaces without preheating the
application surface to a specific temperature.
MANUFACTURING LOCATION, CONTROL AND ISO CERTIFICATION: The marking
material must be produced in the United States, and the manufacturer must be ISO 9001:2015
certified for design, development and manufacturing of preformed thermoplastic pavement
markings, and provide proof of current certification.
MATERIAL: Must be composed of an ester modified rosin in conjunction with aggregates,
pigments, binders and glass beads which have been factory produced as a finished product and
meet the requirements of the current edition of the Manual on Uniform Traffic Control
Devices. The thermoplastic material conforms to AASHTO designation M249 with the
exception the relevant differences due to the material being supplied in a preformed state.
Glass Beads and Anti-Skid Elements:
The material must contain a minimum of thirty percent (30%) intermixed graded glass beads
by weight. The intermixed beads shall be conforming to AASHTO designation M247 with
minimum 80% true spheres and minimum refractive index of 1.50.
The material must have factory-applied surface beads and anti-skid elements in addition to the
intermixed beads. The anti-skid elements must have a minimum hardness of 9 (Mohs scale).
The factory-applied surface beads shall have a minimum of 80% true spheres, minimum
refractive index of 1.50.
Black material shall be manufactured without intermixed glass beads and without factory-
applied surface beads. The material shall be manufactured with abrasives to provide skid
resistance.
Pigments:
White: The material shall be manufactured with sufficient titanium dioxide pigment to
meet FHWA Docket No. FHWA-99-6190 Table 5 and Table 6 as revised and corrected.
Red, Blue, and Yellow: The material shall be manufactured with sufficient pigment to
meet FHWA Docket No. FHWA-99-6190 Table 5 and Table 6 as revised and corrected.
Yellow pigments must be organic and must be heavy-metal free.
Other Colors: The pigments must be heavy-metal free. Black material is non-reflective.
Heating indicators: The top surface of the material (same side as the factory applied surface
beads) shall have regularly spaced indents. The closing of these indents during application
shall act as a visual cue that the material has reached a molten state allowing for satisfactory
adhesion and proper bead embedment, and as a post-application visual cue that the application
procedures have been followed.
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Skid Resistance: The surface, with properly applied and embedded surface beads and anti-skid
elements, must provide a minimum resistance value of 60 BPN when tested according to
ASTM E 303 or a Dynamic Friction Tester (DFT40) value of 45 or greater. The anti-skid
elements must have a minimum hardness of 9 (Mohs scale).
Thickness: Unless otherwise specified by state agency, the material must be supplied at a
minimum thickness of 125 mils (3.15 mm). Markings such as bicycle markings and
accessibility symbols will be supplied at a minimum thickness of 90 mil unless otherwise
specified.
Environmental Resistance: The material must be resistant to deterioration due to exposure to
sunlight, water, salt or adverse weather conditions and impervious to oil and gasoline.
Retroreflectivity: The material, when applied in accordance with manufacturer’s guidelines,
must demonstrate a uniform level of sufficient nighttime retroreflection when tested in
accordance to ASTM E 1710. The applied material must have an initial minimum intensity
reading of 250 mcd·m-2·lx-1 for white as measured with a Delta pavement marking
retroreflectometer. Note: Initial retroreflection and skid resistance are affected by the amount
of heat applied during installation. When ambient temperatures are such that greater amounts
of heat are required for proper installation, initial retroreflection and skid resistance levels may
be affected. Black material is non-reflective.
Interconnected Material: For markings that include more than one color, the material must
consist of interconnected individual pieces of preformed thermoplastic pavement material
which through a variety of colors and patterns make up the desired design. The individual
pieces in each material segment, typically 2ft. x 3 ft. (.61m x .915m), must be factory
assembled with a compatible material and interconnected in a single layer so that it is not
necessary to assemble the individual pieces within a material segment in the field. This
interconnected option is typically offered for contrast markings, bike lane panels, interstate
shields, accessibility symbols, and horizontal surface signage.
APPLICATION: Applicators must follow the manufacturer’s recommended application
instructions included within the package of material.
Asphalt: The materials shall be applied using the propane torch and/or infrared heating method
recommended by the manufacturer. The material must be able to be applied without minimum
requirements for ambient and road temperatures and without any preheating of the pavement to
a specific temperature. The material must be able to be applied without the use of a
thermometer. The pavement shall be clean, dry and free of debris. Supplier must enclose
application instructions in English and Spanish with each box/package only pertaining to an
application method that does not require preheating of the pavement to a specific temperature
before application. Refer to the manufacturer’s application instructions for full details.
Portland Cement Concrete: The same application procedure shall be used as described under
Asphalt section, however, a compatible primer sealer shall be applied before application to
assure proper adhesion. Refer to the manufacturer’s application instructions for full details.
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Interconnected Material and Applications Using 2-Part Sealer: For application on asphalt and
concrete, the material shall be capable of being applied using the propane torch method and/or
infrared heater as recommended by the manufacturer. The required sealer as recommended by
manufacturer shall be capable of being applied at ambient and road temperatures down to 45ºF
(7.2ºC) without any preheating of the pavement to a specific temperature. The sealer shall be
applied to the pavement surface prior to preformed thermoplastic material application to ensure
proper adhesion. The sealer must be supplied by the material manufacturer in 300/600ml or
300/150ml cartridges along with sealer application supplies.
PACKAGING: The preformed thermoplastic markings shall be placed in protective plastic
film with cardboard stiffeners where necessary to prevent damage in transit. Linear material
must be cut to a maximum of 3' long pieces. Legends and symbols must also be supplied in flat
pieces. The cartons shall be non-returnable, shall contain a minimum of 35% post-consumer
recycled materials, shall not exceed 40" in length and 25" in width, and shall be labeled for
ease of identification. The weight of the individual carton must not exceed seventy (70)
pounds. A protective film around each individual pack must be applied to protect the material
from rain or premature aging.
TECHNICAL SERVICES: The successful bidder shall provide technical services as required.
Regionally located manufacturer’s representative, employed directly by the manufacturer, can
provide no-cost on-site training for proper application.
PERFORMANCE: The preformed thermoplastic markings shall meet state specifications and
be approved for use by the appropriate state agency if applicable.
12.9 SIGNS
Signs and mounting brackets shall conform to section 82, “Signs and Markers” of the Caltrans
Standard Specifications, the California Manual on Uniform Traffic Control Devices (most
recent edition), and the Caltrans Sign Specification (most recent edition), and these Special
Provisions.
Sign panels shall be aluminum and sign legends shall be retroreflective.
Payment for this item shall be on a by the unit price basis for each contract item involving
Roadside Sign, which shall include full compensation for furnishing all labor, materials, tools
and equipment, and doing all work involved in fabrication and installation of roadside signs as
required for the Contractor’s operations. Full compensation for conforming to the
requirements of this section, including furnishing and installing barricade or post, shall be
considered as included in the contract prices paid for under the various unit prices for roadside
signs. No additional compensation will be allowed.
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12.10 SIGNALS AND STREET LIGHTING SYSTEMS
Traffic signal modification work shall conform to the provisions in Section 86, "General," and
Section 87, “Electrical Systems,” and all referenced sections, of the 2018 (most recent revision)
Caltrans Standard Plans and Specifications and these Special Provisions.
SECTION 12.10.1 MAINTAINING EXISTING SIGNAL SYSTEMS
See Section 87.21.03B in the Standard Specifications. Contractor shall call Underground
Service Alert at 811 or 800-642-2444 a minimum of 5 working days before beginning
excavation. Contractor shall coordinate with City of Rohnert Park staff to ensure all traffic
signal conduits are marked with special care for traffic signal interconnect.
Traffic signal shutdowns shall be limited to the hours as shown in Section 12.2.
SECTION 12.10.2 EQUIPMENT LISTS AND DRAWINGS
Submittals will be required for the following items:
•Covid Protocol
•Signs
•Sign Mountings
•Thermoplastic
•Green Pavement Markings
•Preformed thermoplastic markings
•Schedule
•Warning flags
•Traffic Control Plan
This may not be a complete list of all the submittals. Any material or installed equipment on
this project will require a submittal.
SECTION 12.10.3 PAYMENT
Payment for this item shall be by the lump sum price basis for “Traffic Signal Modification”,
which shall include full compensation for furnishing all labor, materials, tools and equipment,
and doing all work involved in modifying the traffic signal as required for the Contractor’s
operations and in conformance with the contract documents. No additional compensation will
be allowed.
Part 5: Drawings
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PART 5 – DRAWINGS
ITEM NO. 7.F.
1
Meeting Date: July 22, 2025
Department: Public Safety
Submitted By: Tim Mattos, Director of Public Safety
Prepared By: Tim Mattos, Director of Public Safety
Agenda Title: Adopt a Resolution to Accept a Grant in the Amount of $29,340 from the
Department of Justice (DOJ) Office of Community Oriented Policing Services
(COPS) to Fund De-Escalation Training and Equipment and Authorizing the
Finance Director to Increase FY 2025/26 Budget Appropriations by $29,340
RECOMMENDED ACTION:
Staff recommends City Council adopt a resolution accepting a $29,340 grant from the Department of
Justice (DOJ) Office of Community Oriented Policing Services (COPS) to fund de-escalation training
and equipment and authorize the Finance Director to increase appropriations in the FY 2025/26 budget
by $29,340.
BACKGROUND:
The U.S. Department of Justice (DOJ), Office of Community Oriented Policing Services (COPS)
invited applications for funding in support of law enforcement agencies enhancing de-escalation and
crisis response training. The Rohnert Park Department of Public Safety submitted a request for funding
to provide three-day training for sworn personnel and purchase three tablets for use by Public Safety
Officers during training and critical incidents.
ANALYSIS:
The training focuses on tools and techniques used for law enforcement personnel to make effective
decisions during critical incidents. All sworn supervisors, including Field Training Officers, Sergeants,
and Lieutenants will attend a three-day training during the first year of the grant period, 10/1/2024 to
9/30/2025. All other Public Safety Officers will attend during the second year of the grant period,
10/1/2025 - 9/30/2026. Utilizing debriefs, tabletops, and instruction, this training will focus on
identifying important characteristics in a developing incident, recognizing factors that influence the
event, establishing priorities, and making decisions to de-escalate and influence the outcome to bring
the safest solution. These challenges will also be addressed in the context of responding to the unique
character of Rohnert Park, with its many schools, the university, big-box stores, and other large public
venues. If federal funding is withdrawn during the grant period, the training can be cancelled.
ENVIRONMENTAL ANALYSIS:
This action is not a Project under the California Environmental Quality Act (CEQA).
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.F.
2
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
Community Quality of Life. The grant will enable the Department of Public Safety to provide
additional de-escalation training and resources to its Public Safety Officers, to help improve incident
outcomes.
OPTIONS CONSIDERED:
1. RECOMMENDED – Approve the attached resolution accepting the $29,340 grant from the
Department of Justice (DOJ) Office of Community Oriented Policing Services (COPS) to fund
de-escalation training and equipment authorize the Finance Director to increase appropriations
in the FY 2025/26 budget by $29,340.
2. ALTERNATIVE – Decline the grant and not fund the additional de-escalation instruction and
tablets to train and equip Public Safety Officers.
FISCAL IMPACT/FUNDING SOURCE:
Acceptance of this grant will not require any additional budget appropriations to the adopted General
Fund.
Code Compliance Approval Date: N/A
Department Head Approval Date: 7/1/25
Finance Approval Date: 7/1/25
Human Resources Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 7/1/25
Attachments:
1. A Resolution of the City Council of the City of Rohnert Park Accepting a $29,340 Grant
from the Department of Justice (DOJ) Office of Community Oriented Policing Services
(COPS) to Fund De-Escalation Training and Equipment and Authorizing the Finance
Director to Increase FY 2025/26 Budget Appropriations by $29,340
2. COPS Office grant award package
RESOLUTION NO. 2025-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ACCEPTING A $29,340 GRANT FROM THE DEPARTMENT OF JUSTICE (DOJ)
OFFICE OF COMMUNITY ORIENTED POLICING SERVICES (COPS) TO FUND DE-
ESCALATION TRAINING AND EQUIPMENT AND AUTHORIZING THE FINANCE
DIRECTOR TO INCREASE FY 2025/26 BUDGET APPROPRIATIONS BY $29,340
WHEREAS; the U.S. Department of Justice (DOJ), Office of Community Oriented
Policing Services (COPS) invited applications for criminal justice funding; and
WHEREAS, the City of Rohnert Park Public Safety Department submitted a request for
COPS Office funds to provide three-day in-person de-escalation training for sworn personnel and
equipment for use in critical incidents; and
WHEREAS, the City of Rohnert Park was granted funding and desires to accept the
COPS grant from the US Department of Justice;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and accept a $29,340 grant from the Department of Justice
(DOJ) Office of Community Oriented Policing Services (COPS), attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park,
and the Director of Finance or their designee is authorized to increase appropriations in the FY
2025/26 budget by the amount of $29,340 and to make any other accounting adjustments
necessary to execute the COPS Office grant in accordance with applicable laws.
DULY AND REGULARLY ADOPTED this 22nd day of July, 2025.
CITY OF ROHNERT PARK
____________________________________
Gerard Giudice, Mayor
ATTEST:
______________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, City Attorney
Attachments: Exhibit A
ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Department of Justice (DOJ)
Office of Community Oriented Policing Services (COPS
Office)
Washington, D.C. 20531
Name and Address of Recipient: CITY OF ROHNERT PARK
130 AVRAM AVE
City, State and Zip:ROHNERT PARK, CA 94928
Recipient UEI:CQSKJBN54Y54
Project Title: FY24 City of Rohnert Park LEA
Safer Outcomes Award Award Number: 15JCOPS-24-GG-05399-DETU
Solicitation Title: FY24 Safer Outcomes: Enhancing De-Escalation and Crisis Response Training for Law
Enforcement – Support for Law Enforcement Agencies
Federal Award Amount: $29,340.00 Federal Award Date: 11/14/24
Awarding Agency: Office of Community Oriented Policing Services
Funding Instrument Type:Grant
Opportunity Category: D
Assistance Listing:
16.710 - Public Safety Partnership and Community Policing Grants
Project Period Start Date: 10/1/24 Project Period End Date: 9/30/26
Budget Period Start Date: 10/1/24 Budget Period End Date : 9/30/26
Project Description:
The City of Rohnert Park will us FY24 Safer Outcomes funding to bring additional de-escalation training to the Rohnert
Park Department of Public Safety: the California Association of Tactical Officers (CATO) course on Critical Incident
Leadership with additional training content on Responding to Acts of Violence on School Campuses.The three-day
training focuses on tools and techniques for Law Enforcement personnel to make effective decisions during critical
incidents. Utilizing debriefs, tabletops, and instruction, we train to identify important characteristics in a developing
incident, recognize factors that influence the event, establish priorities, and take action to de-escalate and influence the
outcome to bring the safest solution. These challenges will also be addressed in the context of responding to schools,
universities, and large public venues in the community, with training involving outside community stakeholders to
ensure everyone has a better understanding of the roles and responsibilities of a incident.
Page: 1 of 17
Award Letter
November 14, 2024
Dear Tim Mattos,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented
Policing Services (the COPS Office) has approved the application submitted by CITY OF ROHNERT PARK for an
award under the funding opportunity entitled 2024 FY24 Safer Outcomes: Enhancing De-Escalation and Crisis
Response Training for Law Enforcement – Support for Law Enforcement Agencies. The approved award amount is
$29,340.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by the COPS Office, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Hugh T. Clements
COPS Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those
laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
Page: 2 of 17
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
manner .
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o
jp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts .
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
CITY OF ROHNERT PARK
UEI
CQSKJBN54Y54 ORI Number
no value
Street 1
130 AVRAM AVE Street 2
City
ROHNERT PARK
State/U.S. Territory
California
Zip/Postal Code
94928
Country
United States
County/Parish
no value
Province
no value
Award Details
Federal Award Date
11/14/24
Award Type
Initial
Award Number
15JCOPS-24-GG-05399-DETU
Supplement Number
00
Federal Award Amount
$29,340.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.710 Public Safety Partnership and Community Policing Grants
Page: 3 of 17
Statutory Authority
The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2024 FY24 Safer Outcomes: Enhancing De-Escalation
and Crisis Response Training for Law Enforcement –
Support for Law Enforcement Agencies
Application Number
GRANT14185939
Awarding Agency
COPS
Grant Manager
DONNA INGRAM-ALLEN
Phone Number
202-746-5566
E-mail Address
donna.ingram-allen@usdoj.gov
Project Title
FY24 City of Rohnert Park LEA Safer Outcomes Award
Performance Period Start
Date
10/01/2024
Performance Period End Date
09/30/2026
Budget Period Start Date
10/01/2024
Budget Period End Date
09/30/2026
Project Description
The City of Rohnert Park will us FY24 Safer Outcomes funding to bring additional de-escalation training to the Rohnert
Park Department of Public Safety: the California Association of Tactical Officers (CATO) course on Critical Incident
Leadership with additional training content on Responding to Acts of Violence on School Campuses.The three-day
training focuses on tools and techniques for Law Enforcement personnel to make effective decisions during critical
incidents. Utilizing debriefs, tabletops, and instruction, we train to identify important characteristics in a developing
incident, recognize factors that influence the event, establish priorities, and take action to de-escalate and influence the
outcome to bring the safest solution. These challenges will also be addressed in the context of responding to schools,
universities, and large public venues in the community, with training involving outside community stakeholders to
ensure everyone has a better understanding of the roles and responsibilities of a incident.
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Financial Information
Page: 4 of 17
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were
programmatically approved based on the final proposed detailed budget and budget narratives submitted by your
agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below.
Budget Clearance Date:9/26/24 9:24 PM
Comments
No items
Budget Category Proposed
Budget
Change Approved
Budget
Percentages
Sworn Officer Positions:$0 $0 $0 no value
Civilian or Non-Sworn Personnel:$0 $0 $0 no value
Travel:$10,000 $0 $10,000 no value
Equipment:$2,100 $0 $2,100 no value
Supplies:$0 $0 $0 no value
SubAwards:$0 $0 $0 no value
Procurement Contracts:$0 $0 $0 no value
Other Costs:$17,240 $0 $17,240 no value
Total Direct Costs:$29,340 $0 $29,340 no value
Indirect Costs:$0 $0 $0 no value
Total Project Costs:$29,340 $0 $29,340 no value
Federal Funds:$29,340 $0 $29,340 100.00%
Match Amount:$0 $0 $0 0.00%
Program Income:$0 $0 $0 0.00%
Budget Category
Sworn Officer
Civilian Personnel
Page: 5 of 17
Travel
Equipment
Supplies
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Other Award Documents
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
No other award documents have been added.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Condition 1
Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity that
receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an
internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud,
or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive
such information. Further Consolidated Appropriations Act, 2024, Public Law 118-47, Division B, Title VII, Section 742.
Condition 2
Federal Civil Rights: The recipient and any subrecipient must comply with applicable federal civil rights and
nondiscrimination statutes and regulations including: Section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d),
as implemented in Subparts C and D of 28 C.F.R. Part 42; section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §
794), as implemented in Subpart G of 28 C.F.R. Part 42; section 901 of the Education Amendments of 1972 (20 U.S.C.
§ 1681), as implemented in Subpart D of 28 C.F.R. Parts 42 and 54; section 303 of the Age Discrimination Act of 1975
(42 U.S.C. § 6102), as implemented in Subpart I of 28 C.F.R. Part 42; and section 809(c) of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)), as implemented in Subpart D of 28 C.F.R. Part 42.
In addition to applicable federal statutes and regulations that pertain to civil rights and nondiscrimination, the recipient
and any subrecipient must comply with the requirements in 28 C.F.R. Parts 22 (Confidentiality of Identifiable Research
and Statistical Information); 28 C.F.R. Part 23 (Criminal Intelligence Systems Operating Policies); 28 C.F.R. Part 38
(Partnerships with Faith-Based and Other Neighborhood Organizations); and 28 C.F.R. Part 46 (Protection of Human
Subjects). For an overview of the civil rights laws and nondiscrimination requirements in connection with your award,
please see https://www.ojp.gov/program/civil-rights/overview.
Page: 6 of 17
Condition 3
Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS Office must
be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The
COPS Office is also interested in tracking the progress of our programs and the advancement of community policing.
Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process
coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site
visits, enhanced office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and
audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for
information pertaining to your award. This includes all financial records, such as general accounting ledgers and all
supporting documents. All information pertinent to the implementation of the award is subject to agency review
throughout the life of the award, during the close-out process and for three-years after the submission of the final
expenditure report. 2 C.F.R. §§ 200.334 and 200.337, and, as applicable, 34 U.S.C. § 10385(a).
Condition 4
Authorized Representative Responsibility: The recipient understands that, in accepting this award, the Authorized
Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the
award on behalf of the recipient entity and, in so doing, accept (or adopt) all material requirements throughout the
period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to
the role of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
Condition 5
Contract Provision: All contracts made by the award recipients under the federal award must contain the provisions
required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under
Federal Awards. Please see appendices in the Award Owner’s Manual for a full text of the contract provisions.
Condition 6
Award Owner’s Manual: The recipient agrees to comply with the terms and conditions in the applicable award year
COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381,
et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. §
10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards), including subsequent changes, as adopted by the U.S.
Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles
and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other
applicable program requirements, laws, orders, regulations, or circulars.
Failure to comply with one or more award requirements may result in remedial action including, but not limited to,
withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate.
Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be
applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its
entirety, such provision will be severed from this award.
Condition 7
Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any other
source, funding for the same item or service also funded under this award.
Condition 8
Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements
and COPS Office authority to terminate award): The recipient and subrecipient agree to comply with the following
requirements of 2 C.F.R. Part 175, Appendix A to Part 175 – Award Term:
I. Trafficking in Persons
(a) Provisions applicable to a recipient that is a private entity. (1) Under this award, the
recipient, its employees, subrecipients under this award, and subrecipient’s employees must not engage in:
(i) Severe forms of trafficking in persons;
(ii) The procurement of a commercial sex act during the period of time that this award
or any subaward is in effect;
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(iii) The use of forced labor in the performance of this award or any subaward; or
(iv) Acts that directly support or advance trafficking in persons, including the following acts:
(A) Destroying, concealing, removing, confiscating, or otherwise denying an employee access to that employee’s
identity or immigration documents;
(B) Failing to provide return transportation or pay for return transportation costs to an employee from a country outside
the United States to the country from which the employee was recruited upon the end of employment if requested by
the employee, unless:
(1) Exempted from the requirement to provide or pay for such return transportation by the Federal department or
agency providing or entering into the grant or cooperative agreement; or
(2) The employee is a victim of human trafficking seeking victim services or legal redress in the country of employment
or a witness in a human trafficking enforcement action;
(C) Soliciting a person for the purpose of employment, or offering employment, by means of materially false or
fraudulent pretenses, representations, or promises regarding that employment;
(D) Charging recruited employees a placement or recruitment fee; or
(E) Providing or arranging housing that fails to meet the host country’s housing and safety standards.
(2) The Federal agency may unilaterally terminate this award or take any remedial
actions authorized by 22 U.S.C. 7104b(c), without penalty, if any private entity under this award:
(i) Is determined to have violated a prohibition in paragraph (a)(1) of this appendix; or
(ii) Has an employee that is determined to have violated a prohibition in paragraph
(a)(1) of this this appendix through conduct that is either:
(A) Associated with the performance under this award; or
(B) Imputed to the recipient or the subrecipient using the standards and due process for imputing the conduct of an
individual to an organization that are provided in 2 CFR part 180, ‘‘OMB
Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),’’ as implemented by DOJ
at 2 C.F.R. Part 2867.
(b) Provision applicable to a recipient other than a private entity. (1) The Federal agency
may unilaterally terminate this award or take any remedial actions authorized by 22 U.S.C.
7104b(c), without penalty, if a subrecipient that is a private entity under this award:
(i) Is determined to have violated a prohibition in paragraph (a)(1) of this
appendix; or
(ii) Has an employee that is determined to have violated a prohibition in paragraph
(a)(1) of this appendix through conduct that is either:
(A) Associated with the performance under this award; or
(B) Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180, ‘‘OMB
Guidelines to Agencies on Government-wide Debarment and Suspension
(Nonprocurement),’’ as implemented by 2 C.F.R. Part 2867.
(c) Provisions applicable to any recipient.
(1) The recipient must inform the Federal agency and the Inspector General of the Federal agency immediately of any
information you receive from any source alleging a violation of a prohibition in paragraph (a)(1) of this appendix.
(2) The Federal agency’s right to unilaterally terminate this award as described in paragraphs (a)(2) or (b)(1) of this
appendix:
(i) Implements the requirements of 22 U.S.C. 78, and
(ii) Is in addition to all other remedies for noncompliance that are available to the Federal agency under this award.
(3) The recipient must include the requirements of paragraph (a)(1) of this award term in any subaward it makes to a
private entity.
(4) If applicable, the recipient must also comply with the compliance plan and certification requirements in 2 CFR
175.105(b).
(d) Definitions. For purposes of this award term:
Employee means either:
(1) An individual employed by the recipient or a subrecipient who is engaged in the performance of the project or
program under this award; or
(2) Another person engaged in the performance of the project or program under this award and not compensated by
the recipient including, but not limited to, a volunteer or individual whose services are contributed by a third party as an
in-kind contribution toward cost sharing
requirements.
Private Entity means any entity, including for-profit organizations, nonprofit organizations, institutions of higher
education, and hospitals. The term does not include foreign public entities, Indian Tribes, local governments, or states
as defined in 2 CFR 200.1.
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The terms ‘‘severe forms of trafficking in persons,’’ ‘‘commercial sex act,’’ ‘‘sex trafficking,’’ ‘‘Abuse or threatened abuse
of law or legal process,’’ ‘‘coercion,’’ ‘‘debt bondage,’’ and ‘‘involuntary servitude’’ have the meanings given at section
103 of the TVPA, as amended (22 U.S.C. 7102).
Condition 9
Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for
the following reasons:
(1) When the recipient fails to comply with the terms and conditions of a Federal award.
(2) When the recipient agrees to the termination and termination conditions.
(3) When the recipient provides the COPS Office written notification requesting termination including the reasons,
effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the
remaining portion will not accomplish the purposes of the award.
(4) Pursuant to any other award terms and conditions, including, when an award no longer effectuates the program
goals or agency priorities to the extent such termination is authorized by law.
2. C.F.R. § 200.340.
Condition 10
Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with the
following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 – Award Term and Condition for Recipient
Integrity and Performance Matters:
I. Reporting of Matters Related to Recipient Integrity and Performance
(a) General Reporting Requirement.
(1) If the total value of your active grants, cooperative agreements, and procurement contracts from all Federal
agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you
as the recipient must ensure the information available in the responsibility/qualification records through the System for
Award Management (SAM.gov), about civil, criminal, or administrative proceedings described in paragraph (b) of this
award term is current and complete. This is a statutory requirement under section 872 of Public Law 110–417, as
amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111– 212, all information posted in
responsibility/qualification records in SAM.gov on or after April 15, 2011 (except past performance reviews required for
Federal procurement contracts) will be publicly available.
(b) Proceedings About Which You Must Report.
(1) You must submit the required information about each proceeding that—
(i) Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the
Federal Government;
(ii) Reached its final disposition during the most recent five-year period; and
(iii) Is one of the following—
(A) A criminal proceeding that resulted in a conviction;
(B) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty,
reimbursement, restitution, or damages of $5,000 or more;
(C) An administrative proceeding that resulted in a finding of fault and liability and your payment of either a monetary
fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or
(D) Any other criminal, civil, or administrative proceeding if—
(1) It could have led to an outcome described in paragraph (b)(1)(iii)(A) through (C);
(2) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and
(3) The requirement in this award term to disclose information about the proceeding does not conflict with applicable
laws and regulations.
(c) Reporting Procedures. Enter the required information in SAM.gov for each proceeding described in paragraph (b) of
this award term. You do not need to submit the information a second time under grants and cooperative agreements
that you received if you already provided the information in SAM.gov because you were required to do so under
Federal procurement contracts that you were awarded.
(d) Reporting Frequency. During any period of time when you are subject to the requirement in paragraph (a) of this
award term, you must report proceedings information in SAM.gov for the most recent five-year period, either to report
new information about a proceeding that you have not reported previously or affirm that there is no new information to
report. If you have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater
than $10,000,000, you must disclose semiannually any information about the criminal, civil, and administrative
proceedings.
(e) Definitions. For purposes of this award term—
Administrative proceeding means a nonjudicial process that is adjudicatory in nature to make a determination of fault or
Page: 9 of 17
liability (for example, Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract
Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the
Federal and State level but only in connection with the performance of a Federal contract or grant. It does not include
audits, site visits, corrective plans, or inspection of deliverables.
Conviction means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether
entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. Total value of
currently active grants, cooperative agreements, and procurement contracts includes the value of the Federal share
already received plus any anticipated Federal share under those awards (such as continuation funding).
Condition 11
Reporting Subawards and Executive Compensation: The recipient agrees to comply with the following requirements of
2 C.F.R. Part 170, Appendix A to Part 170 – Award Term:
I. Reporting Subawards and Executive Compensation
(a) Reporting of first-tier subawards—(1) Applicability. Unless the recipient is exempt as provided in paragraph (d) of
this award term, the recipient must report each subaward that equals or exceeds $30,000 in Federal funds for a
subaward to an entity or Federal agency. The recipient must also report a subaward if a modification increases the
Federal funding to an amount that equals or exceeds $30,000. All reported subawards should reflect the total amount
of the
subaward.
(2) Reporting Requirements. (i) The entity or Federal agency must report each subaward
described in paragraph (a)(1) of this award term to the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS) at http://www.fsrs.gov.
(ii) For subaward information, report no later than the end of the month following the month in which the subaward was
issued. (For example, if the subaward was made on November 7, 2025, the subaward must be reported by no later
than December 31, 2025).
(b) Reporting total compensation of recipient executives for entities—(1) Applicability. The recipient must report the
total compensation for each of the recipient’s five most highly compensated executives for the preceding completed
fiscal year if:
(i) The total Federal funding authorized to date under this Federal award equals or
exceeds $30,000;
(ii) in the preceding fiscal year, the recipient received:
(A) 80 percent or more of the recipient’s annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and
Federal awards (and subawards) subject to the Transparency Act; and,
(iii) The public does not have access to information about the compensation of the executives through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of
the Internal Revenue Code of 1986 after receiving this subaward. (To determine if the public has access to the
compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://
www.sec.gov/answers/execomp.htm.)
(2) Reporting Requirements. The recipient must report executive total compensation described in paragraph (b)(1) of
this appendix:
(i) As part of the recipient’s registration profile at https://www.sam.gov.
(ii) No later than the month following the month in which this Federal award is made, and annually after that. (For
example, if this Federal award was made on November 7,
2025, the executive total compensation must be reported by no later than December 31,
2025.)
(c) Reporting of total compensation of subrecipient executives—(1) Applicability. Unless a first-tier subrecipient is
exempt as provided in paragraph (d) of this appendix, the recipient must report the executive total compensation of
each of the subrecipient’s five most highly compensated executives for the subrecipient’s preceding completed fiscal
year, if:
(i) The total Federal funding authorized to date under the subaward equals or exceeds
$30,000;
(ii) In the subrecipient’s preceding fiscal year, the subrecipient received:
(A) 80 percent or more of its annual gross revenues from Federal procurement contracts
(and subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and,
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and
Federal awards (and subawards) subject to the Transparency Act; and
(iii) The public does not have access to information about the compensation of the executives through periodic reports
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filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of
the Internal Revenue Code of 1986 after receiving this subaward. (To determine if the public has access to the
compensation information, see
the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)
(2) Reporting Requirements. Subrecipients must report to the recipient their executive total compensation described in
paragraph
(c)(1) of this appendix. The recipient is required to submit this information to the
Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) at http://www.fsrs.gov no
later than the end of the month following the month in which the subaward was made. (For example, if the subaward
was made on November 7, 2025, the subaward must be reported by no later than December 31, 2025).
(d) Exemptions. (1) A recipient with gross income under $300,000 in the previous tax year is exempt from the
requirements to report:
(i) Subawards, and
(ii) The total compensation of the five most highly compensated executives of any subrecipient.
(e) Definitions. For purposes of this award term:
Entity includes:
(1) Whether for profit or nonprofit:
(i) A corporation;
(ii) An association;
(iii) A partnership;
(iv) A limited liability company;
(v) A limited liability partnership;
(vi) A sole proprietorship;
(vii) Any other legal business entity;
(viii) Another grantee or contractor that is not excluded by subparagraph (2); and
(ix) Any State or locality;
(2) Does not include:
(i) An individual recipient of Federal financial assistance; or
(ii) A Federal employee.
Executive means an officer, managing partner, or any other employee holding a management position.
Subaward has the meaning given in 2 CFR200.1.
Subrecipient has the meaning given in 2CFR 200.1.
Total Compensation means the cash and noncash dollar value an executive earns during an entity’s preceding fiscal
year. This includes all items of compensation as prescribed in 17 CFR 229.402(c)(2).
Condition 12
Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances and
Certifications forms that were signed as part of its application.
Condition 13
Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass-through entity, as
applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. § 200.112.
Condition 14
Debarment and Suspension: The recipient agrees not to award federal funds under this program to any party which is
debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government-wide
Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and
Suspension).
Condition 15
Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply with the
federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28
C.F.R. Part 42 subpart E.
Condition 16
Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland
Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (I-9). This form is
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to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration
Reform and Control Act of 1986 (IRCA), Public Law 99-603.
Condition 17
Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and
subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the
employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal
contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a
substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal
contract (including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to
provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies
provided in 41 U.S.C. § 4712. Please see appendices in the Award Owner’s Manual for a full text of the statute.
Condition 18
False Statements: False statements or claims made in connection with COPS Office awards may result in fines,
imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law.
31 U.S.C. § 3729-3733.
Condition 19
Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or
pass-through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may
potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain
civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for
Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make
required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. §
200.339. 2 C.F.R. § 200.113.
Condition 20
Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your award,
your agency will be responsible for submitting semi-annual programmatic performance reports that describe project
activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2
C.F.R. §§ 200.328 - 200.329. The performance report is used to track your agency’s progress in implementing the
award, and, as applicable, community policing strategies including gauging the effectiveness of your agency’s
community policing capacity. The Federal Financial Report is used to track the expenditures of the recipient’s award
funds on a cumulative basis throughout the life of the award.
Condition 21
System for Award Management (SAM.gov) and Universal Identifier Requirements: The recipient agrees to comply with
the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 – Award Term:
I. System for Award Management (SAM.gov) and Universal Identifier Requirements
(a) Requirement for System for Award Management. (1) Unless exempt from this requirement under 2 CFR 25.110, the
recipient must maintain a current and active registration in SAM.gov. The recipient’s registration must always be
current and active until the recipient submits all final reports required under this Federal award or receives the final
payment, whichever is later. The recipient must review and update its information in SAM.gov at least annually from
the date of its initial registration or any subsequent updates to ensure it is current, accurate, and complete. If
applicable, this includes identifying the recipient’s immediate and highest-level owner and subsidiaries and providing
information about the recipient’s predecessors that have received a Federal award or contract within the last three
years.
(b) Requirement for Unique Entity Identifier (UEI). (1) If the recipient is authorized to make subawards under this
Federal award, the recipient:
(i) Must notify potential subrecipients that no entity may receive a subaward until the entity has provided its UEI to the
recipient.
(ii) Must not make a subaward to an entity unless the entity has provided its UEI to the
recipient. Subrecipients are not required to complete full registration in SAM.gov to obtain a UEI.
(c) Definitions. For the purposes of this award term:
System for Award Management (SAM.gov) means the Federal repository into which a
recipient must provide the information required for the conduct of business as a recipient. Additional information about
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registration procedures may be found in SAM.gov (currently at https://www.sam.gov).
Unique entity identifier means the universal identifier assigned by SAM.gov to uniquely identify an entity.
Entity is defined at 2 CFR 25.400 and includes all of the following types as defined
in 2 CFR 200.1:
(1) Non-Federal entity;
(2) Foreign organization;
(3) Foreign public entity;
(4) Domestic for-profit organization; and
(5) Federal agency.
Subaward has the meaning given in 2 CFR 200.1.
Subrecipient has the meaning given in 2 CFR 200.1.
Condition 22
Additional High-Risk Recipient Requirements: The recipient agrees to comply with any additional requirements that
may be imposed during the award performance period if the awarding agency determines that the recipient is a high-
risk recipient. 2 C.F.R. § 200.208.
Condition 23
Allowable Costs: The funding under this award is for the payment of approved costs for program-specific purposes.
The allowable costs approved for your agency's award are limited to those listed in your agency’s award package. In
accordance with 2 C.F.R. § 200.400(g), the recipient or subrecipient must not earn or keep any profit resulting from the
award. Your agency may not use award funds for any costs not identified as allowable in the award package.
Condition 24
Training Guiding Principles: Any training or training materials developed or delivered with award funding provided by
the Office of Community Oriented Policing Services is to adhere to the following guiding principles –
1. Trainings must comply with applicable law.
In developing and conducting training under the award, recipients (and any subrecipients) shall not violate the
Constitution or any federal law, including any law prohibiting discrimination.
2. The content of trainings and training materials must be accurate, appropriately tailored, and focused.
The content of training programs must be accurate, useful to those being trained, and well matched to the program's
stated objectives. Training materials used or distributed at trainings must be accurate, relevant, and consistent with
these guiding principles.
3. Trainers must be well?qualified in the subject area and skilled in presenting it.Trainers must possess the subject?matter knowledge and the subject?specific training experience necessary to meet the objectives of the training. In selecting or retaining a trainer, recipients (or subrecipients) should consider such factors as the trainer's resume and written materials, interviews with the trainer, observation of other trainings conducted by the trainer, feedback from other entities with which the trainer has worked, training participant feedback and evaluations, and the general reputation of the trainer.
4. Trainers must demonstrate the highest standards of professionalism.
Trainers must comport themselves with professionalism. While trainings will necessarily entail varying teaching styles,
techniques, and degrees of formality, as appropriate to the particular training goal, professionalism demands that
trainers instruct in the manner that best communicates the subject matter while conveying respect for all.
Condition 25
Computer Network Requirement: The recipient understands and agrees that no award funds may be used to maintain
or establish a computer network unless such network blocks the viewing, downloading, and exchanging of
pornography. Nothing in this requirement limits the use of funds necessary for any federal, state, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities.
Consolidated Appropriations Act, 2024, Public Law 118-42, Division C, Title V, Section 527.
Condition 26
Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The
recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b).
Condition 27
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Human Subjects Research: The recipient agrees to comply with the provisions of the U.S. Department of Justice’s
common rule regarding Protection of Human Subjects, 28 C.F.R. Part 46, prior to the expenditure of Federal funds to
perform such activities, if applicable. The recipient also agrees to comply with 28 C.F.R. Part 22 regarding the
safeguarding of individually identifiable information collected from research participants.
Condition 28
Extensions: Recipients may request an extension of the award period to receive additional time to implement their
award program. Such extensions do not provide additional funding. Only those recipients that can provide a
reasonable justification for delays will be granted no-cost extensions. Extension requests must be received prior to the
end date of the award. 2 C.F.R. §§ 200.308(f)(10) and 200.309.
Condition 29
Modifications: Award modifications are evaluated on a case-by-case basis in accordance with 2 C.F.R. § 200.308(i).
For federal awards in excess of $250,000, any modification request involving the reallocation of funding between
budget categories that exceed or are expected to exceed 10 percent (10%) of the total approved budget requires prior
written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any
reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the
scope of the project requires prior written approval by the COPS Office.
Condition 30
The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all surveys,
interview protocols, and other information collections to the COPS Office for submission to the Office of Management
and Budget (OMB) for clearance under the Paperwork Reduction Act (PRA). Before submission to OMB, all
information collections that request personally identifiable information must be reviewed by the COPS Office to ensure
compliance with the Privacy Act. The Privacy Act compliance review and the PRA clearance process may take several
months to complete. 44 U.S.C. §§ 3501-3520 and 5 U.S.C. § 552a.
Condition 31
Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees that it,
and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any
covered telecommunication and video surveillance services or equipment as described in 2 CFR §200.216. Covered
services and equipment include telecommunications or video surveillance services or equipment produced or provided
by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of
the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity
owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered
telecommunications or video surveillance services or equipment are unallowable.
2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal
Year 2019, Public Law 115-232.
Condition 32
Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or group of
items) or service in excess of $250,000 and who plan to seek approval for use of a noncompetitive procurement
process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending,
or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2).
Condition 33
Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to supplement,
and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already committed or otherwise would
have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In
other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state,
local, or BIA funds that would have been dedicated to the COPS Office-funded item(s) in the absence of the COPS
Office award. 34 U.S.C. § 10384(a).
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Condition 34
Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with prior
approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. § 200.475.
Condition 35
Copyright: If applicable, the recipient may copyright any work that is subject to copyright and was developed, or for
which ownership was acquired, under this award in accordance with 2 C.F.R. § 200.315(b). The COPS Office reserves
a royalty-free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use the work, in whole or in
part (including create derivative works), for Federal Government purposes, and to authorize others to do so. The
COPS Office also reserves the right, at its discretion, not to publish deliverables and other materials developed under
this award as a U.S. Department of Justice resource.
Products and deliverables developed with award funds and published as a U.S. Department of Justice resource will
contain the following copyright notice:
“This resource was developed under a federal award and may be subject to copyright. The U.S. Department of Justice
reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use the work for
Federal Government purposes and to authorize others to do so. This resource may be freely distributed and used for
noncommercial and educational purposes only.”
Condition 36
Requirement to report actual or imminent breach of personally identifiable information (PII).
The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an
actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes,
stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2
C.F.R. 200.1) within the scope of a COPS Office grant-funded program or activity, or 2) uses or operates a Federal
information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement
to report actual or imminent breach of PII to the recipient’s COPS Office Program Manager no later than 24 hours after
an occurrence of an actual breach, or the detection of an imminent breach.
Condition 37
Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest extent
practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced
in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is
Made in All of America by All of America’s Workers, January 25, 2021.
Condition 38
Public Release Information: The recipient agrees to submit one copy of all reports and proposed publications resulting
from this award ninety (90) days prior to public release. Any publications (written, curricula, visual, sound, or websites)
or computer programs, whether or not published at government expense, shall contain the following statement:
"This project was supported, in whole or in part, by federal award number [YYYY-XX-XXXX] awarded to [Entity] by the
U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those
of the author(s) or contributor(s) and do not necessarily represent the official position or policies of the U.S.
Department of Justice. References to specific individuals, agencies, companies, products, or services should not be
considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the references
are illustrations to supplement discussion of the issues.
The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites
are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity."
Condition 39
The recipient understands that one or more cost items within the approved budget is subject to further programmatic
review. The recipient agrees not to obligate, expend, or draw down funds for these specific cost items until the COPS
Office issues an Award Condition Modification (ACM) which will remove this award condition and release the identified
funds. The partial withholding is specific to cost items requiring further review and will not impact use of the remaining
Page: 15 of 17
funding. For additional information on the specific cost item(s) that are pending programmatic review, please contact
the COPS Office Program Manager.
[ ] I have read and understand the information presented in this section of the Federal Award Instrument .
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
COPS Director
Name of Approving Official
Hugh T. Clements
Signed Date And Time
11/8/24 4:08 PM
Authorized Representative
Declaration and Certification (Law Enforcement Executive/Program Official) no value
Declaration and Certification (Government Executive/Financial Official) no value
Page: 16 of 17
Page: 17 of 17
ITEM NO. 7.G.
1
Meeting Date: July 22, 2025
Department: Community Services
Submitted By: Cindy Bagley, Community Service Director
Prepared By: Sheri Lee Miller, Performing Arts Center Manager
Agenda Title: Receive an Annual Update on the Spreckels Performing Arts Center (PAC) Fees and
Fee Increases for the 2025/26 Season
RECOMMENDED ACTION:
Receive an update on the Performing Arts Center (PAC) fees for individual tickets, season tickets, and rental
rates including fee increases for the 2025/26 season.
BACKGROUND:
On January 22, 2019, the City Council adopted Resolution 2019-010 approving Spreckels Performing Arts
Center fees and authorizing the City Manager or designee to set prices for individual tickets, season tickets,
and rental rates based on market value. (Attachment A). At that time, Council directed staff to report back
annually for an update.
ANALYSIS:
Ticketing-Spreckels Theatre Company (STC):
Spreckels ticket sales exceeded projections for FY24/25.
Other theaters in the area charge more than Spreckels for tickets. (Table 1). In order to keep up with market
trends, Spreckels is raising ticket prices for seniors and general admissions effective for the 2025/26 season.
Tickets are currently set at the new rates and are available now. The first show of the season opens on
August 29.
Prices for “18 and under” and “Young Adult (19-26)” will remain unchanged. (Tables 2 & 3) Subscriptions
are being streamlined to offer only one option: One ticket to each of six shows in the season, at a 15%
discount. These may be for any performance in the show’s run. (Table 4).
Table 1: FY24/25 Ticket Prices at Local Theaters
6th Street
Playhouse
Cinnabar
Theater
Marin Theatre
Company
Novato Theater
Company
Spreckels
General Admission, full
price (add-on charges not
included)
$56 $60 $72 $50 $40
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.G.
2
The Raven theatre in Healdsburg charges $40 for a musical, however, they are not considered a direct
competitor or comparator to Spreckels.
Table 2: Spreckels Ticket Pricing FY24/25
OLD PRICING
18 and
under
Young
Adult
(19-29)
Senior
(62+)
General
Rohnert Park Residents
Musical $16 $30 $34 $40
Plays $14 $20 $24 $30
Youth Productions $12 $17 $17 $17
General Public
Musical $20 $32 $36 $42
Plays $18 $22 $26 $32
Youth Productions $12 $20 $20 $20
Table 3: Spreckels New Ticket Pricing FY25/26
NEW PRICING
18 and
under
Young
Adult
(19-29)
Senior
(62+)
General
Rohnert Park Residents
Musical $16 $30 $37 $42
Play $14 $20 $27 $32
Youth Productions $12 $17 $17 $17
General Public
Musical $20 $32 $39 $44
Play $18 $22 $29 $34
Youth Productions $12 $20 $20 $20
Table 4: Season Subscription FY25/26
15% discount Child
(18 and under)
Young Adult
(19-29)
Senior
(62+)
General
Rohnert Park Residents n/a $136 $167 $197
General Public n/a $146 $177 $207
ITEM NO. 7.G.
3
The 25/26 Season of Plays (Spreckels Theatre Company)
Featherbaby – Aug. 29-Sept. 14 – Studio Theatre
World premiere comedy with playwright in residence.
Into the Woods – Sept. 26-Oct. 12 – Codding Theatre
Multiple Tony Award-Winning musical from Stephen Sondheim
It’s a Wonderful Life – Nov. 21-Dec. 14 – Studio Theatre
Classic, heartwarming holiday tale, brought back from last season
All is Calm: The Christmas Truce of 1914 – Dec. 12-14 – Codding Theatre
Back by popular demand. Concert-style holiday tribute to peace
Hands on a Hardbody – Feb. 13-Mar. 1 – Codding Theatre
Rousing country musical based on the documentary about 10 hard-luck Texans fighting to keep at
least one hand on a brand-new truck in order to win it.
Seussical The Musical – May 1-May 17 – Codding Theatre
The fabulous creations of Dr. Seuss in a family-friendly musical
STEP (Spreckels Theatre Education) shows
Alice in Wonderland (ages 8-17) Camp Period: June 23-July 27 2025–Perf.: July 24-27–Codding
Between the Lines (ages 13-17) Camp Period: Jan. 12-Mar. 12, 2026–Perf.: Mar. 13- 22–Codding
Pure Imagination (ages 8-12) Camp Period: Jan. 10-Mar. 26, 2026–Perf.: Mar. 27-29–Codding
SpongeBob the Musical (ages 8-17) Camp Period: June 29-July22, 2026–Perf.: July 23-26–Studio
Facility Rentals:
Facility rentals remain consistent. Spreckels is booked with rentals 14 weeks or weekends out of the year. In
keeping with the consumer price index, the PAC is raising rates by 6.2%. This covers the CPI increase of
3.4% for 24/25 that was not applied, and the current increase of 2.8% for 25/26. The PAC is also raising the
cost of several of the “add-on” items. (Table 5)
Table 5: FY25/26 Price Changes for Rental Add-Ons
Rates 24/25 Rates 25/26
Hourly Technical Staff $30/hr. $35/hr.
House Management Staff $120/4 hrs. $140/4 hrs.
Marley Floor $350 $400
Projection Package $300 $350
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
The Performing Arts Center fee setting procedure is in line with City Council Strategic Priorities: Financial
Health and Memorable Community Experiences for All
ITEM NO. 7.G.
4
ENVIRONMENTAL ANALYSIS:
This is not a project under California Environmental Quality Act (CEQA) because it does not qualify as a
“project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378
and 15061(b)(3), because it can be seen with certainty that there is no possibility the City’s action would
cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change
in the environment.
OPTIONS CONSIDERED:
1. Recommended Action: Accept an Annual Update Regarding the Performing Arts Center (PAC) fees
for individual tickets, season tickets, and rental rates.
2. No other options were considered, as this action is consistent with Resolution 2019-010.
FISCAL IMPACT/FUNDING SOURCE:
Table 6: Estimated increases in FY25/26 income over FY24/25. Based on FY24/25 ticket sales and rental
income
Senior
Tickets
General
Tickets
Facility
Rentals
Rental
Tech Staff
Rental House
Management
Rental
Add-Ons
Total
Estimated
Increase
Est. Added
Income
$13,932
$3 increase
$3,802
$2 increase
$4,651 $8,463
$1,200 $1,300 $33,348
Code Compliance Approval Date: N/A
Department Head Approval Date: 7/9/2025 C. Bagley
Finance Approval Date: 7/10/2025 B. Howze
Human Resources Approval Date: N/A
City Attorney Approval Date: N/A
City Manager Approval Date: 7/14/2025 M. Piedra
Attachments:
A. Resolution 2019-010
RESOLUTION NO. 2019-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING CURRENT SPRECKELS PERFORMING ARTS CENTER FEES AND
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO SET PRICES IN THE
FUTURE BASED ON MARKET VALUE
WHEREAS, costs of operating the Performing Arts Center have risen since the last time
fees were adjusted by the City Council in 2007; and
WHEREAS,the Performing Arts Center Supervisor has historically increased PAC
season tickets and individual tickets prices from time to time; and
WHEREAS, it is in the interest of the City to operate in a fiscally responsible manner,
which includes maximizing revenue from the use of City facilities; and
WHEREAS,the City desires to provide the City Manager, or his or her designee, more
express authority to adjust ticket prices and facility rental rates for the Performing Arts Center to
be reflective of current market values.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the current Performing Arts Center ticket prices
and rental fees, set forth in the attached Exhibit"A."
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby further authorize the City Manager or designee to set ticket prices for individual
tickets and season tickets, and to set rental rates for the Performing Arts Center, based on market
rates.
BE IT FURTHER RESOLVED that this resolution will supersede and replace
Resolution 2007-163, Resolution 2001-136, and Resolution 1991-123.
DULY AND REGULARLY ADOPTED this 22nd day of January 2019.
1
CITY OF ROHNERT PARK
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Caitlin Saldanha,Assistant City Clerk
Attachment: Exhibit A
ADAMS: 4' MACKENZIE:
ft i'STAFFORD:
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2019-010
Exhibit A
Spreckels Performing Arts Center 2018-19 Season Ticket Pricing
Non-Musical Individual Performance Ticket Pricing
Category Base Price ($) Fees ($) Total ($)
A B A+B)
General Admission 24 2 26
Seniors 22 2 24
Students 20 2 22
Children 14 2 16
Musical Individual Performance Ticket Pricing
Category Base Price ($) Fees ($) Total ($)
A B A+B)
General Admission 34 2 36
Seniors 32 2 34
Students 28 2 30
Children 16 2 18
Subscription/Season Ticket Pricing
Category Trendsetter Don't Fence Me In Just Can't Commit
General Admission 145 155 87
Seniors 135 145 82
Students 120 130 76
Spreckels Performing Arts Center Facility Use Fees
Codding Theatre—511 Seats
Event/Performance - 5 Hours Set Up/Rehearsal- 4 Hours
Monday-Thursday Friday - Sunday Monday- Thursday Friday - Sunday
Category 8am- 4pm 4pm- 12am Category 8am- 4pm 4pm- 12am
1 $ - 525 $655 1 $ 260 $385
2 $ - 630 $815 2 $ 285 $415
3 $ - 760 $945 3 $ 310 $465
4 $ - 920 $ 1,075 4 $ 355 $525
5 $ 930 7,105 $ 1,210 5 $ 285 390 $575
6 $ 1,140 1,315 $ 1,525 6 $ 390 475 $725
7 $ 1,770 1,945 $ 2,075 7 $ 525 750 $ 1,085
8 $ 2,085 2,260 $ 2,625 8 $ 615 760 $ 1,335
Condiotti Theatre-100- 125 Seats
Event/Performance - 5 Hours Set Up/Rehearsal- 4 Hours
Monday-Thursday Friday - Sunday Monday-Thursday Friday - Sunday
Category 8am- 4pm 4pm- 12am Category 8am- 4pm 4pm- 12am
1 $ - 190 $ 220 1 $ 65 $ 90
2 $ - 200 $ 230 2 $ 80 $100
3 $ - 210 $ 260 3 $ 100 $110
4 $ - 220 $ 270 _ 4 $ 105 $120
5 $ 195 230 $285 _ 5 $ 95 110 $145
6 $ 210 250 $310 6 $ 110 120 $170
7 $ 245 275 $325 7 $ 130 160 $200
8 $ 285 330 $385 8 $ 160 205 $260
Events Room/Kitchen, 4 Hours Service Bar/Lobby,3 hours
2
Monday — Thursday Friday - Sunday Monday— Thursday Friday - Sunday
Category 8am— 4pm 4pm— 12am Category 8am—4pm 4pm— 12am
1 $40 55 $115 1 $ 40 55 $115
2 $50 75 $140 2 $ 50 75 $140
3 $65 90 $165 3 $ 65 90 $165
4 $85 100 $205 4 $ 85 100 $205
5 $ 100 115 $255 5 $ 100 115 $255
6 $ 115 155 $305 6 $ 115 155 $305
7 $ 150 175 $360 7 $ 150 175 $360
8 $ 175 215 $580 8 $ 175 215 $580
10%reduction in space rental fees for City of Rohnert Park resident companies, businesses, agencies, etc. in categories 1-6.
Technical,Equipment, Staff,Box Office Fees
Marley Dance Floor 300 Floor Microphone/ea per week $ 25
Orchestra Pit adjustment 300 Disco Ball(up or down) per week $ 25
Orchestra Shell 300 Monitor/ea per event $ 25
Grand Piano per event $ 160 Wireless Microphone/ea per day $ 25
Upright Piano per event $ 100 Spot Light per use $ 25
Music Stand/ea per event $1 Projection Package per event $ 300
Music Light/ea per event $1 Base fee - staff per hour $ 27.50
Ground Row Lights per event $ 250 Technical Orientations/ea 40
Refundable cleaning deposit 200 House Manager 25
Box Office
Per performance- Tickets/Set Up - Codding Theatre 75
10%of gross sales out of Box Office
Per performance- Tickets/Set Up - Condiotti Theatre 30
10% of gross sales out of Box Office
3
ITEM NO. 8.A.
1
Meeting Date: July 22, 2025
Department: Public Works
Submitted By: Mario Landeros, Interim Public Works Director
Prepared By: Cortney Bowser, Management Analyst II
Agenda Title: Authorize the City’s Representative to the Water Advisory Committee to
Recommend Approval of the Proposed Water Supply Agreement Between
Marin Municipal Water District and Sonoma Water
RECOMMENDED ACTION:
Authorize the City’s representative to the Water Advisory Committee to recommend approval of
the proposed Water Supply Agreement between Marin Municipal Water District and Sonoma
Water.
BACKGROUND:
Marin Water currently receives wholesale water supplies from Sonoma Water under the 2015
Renewal of the Third Amended Offpeak Water Supply Agreement and the Amended Agreement
for the Sale of Water (collectively referred to as the 2015 Renewal Agreement). This agreement,
which became effective on July 1, 2015, has a ten-year term that expired on June 30, 2025. The
agreement includes two exhibits: Exhibit A—the Fourth Amended Offpeak Water Supply
Agreement—and Exhibit B—amendments to the original water sale agreement between the
Sonoma County Water Agency and Marin Municipal Water District.
In preparation for the expiration of the current agreement, Marin Water and Sonoma Water have
developed a consolidated, amended, and restated agreement (referred to as the Draft Agreement)
with a proposed 15-year term extending through 2040. The Draft Agreement is intended to
streamline and consolidate the terms of the 2015 Renewal Agreement and its exhibits while
updating or removing provisions that no longer reflect the operational needs or interests of either
agency.
ANALYSIS:
While the Draft Agreement largely retains the structure and fundamental provisions of the 2015
Renewal Agreement, several key updates are proposed to better align with the current and future
priorities of Marin Water and Sonoma Water:
1. Simplified Delivery Caps
Seasonal acre-foot delivery caps would be eliminated. In their place, updated daily
delivery limits—aligned with the 2006 Restructured Agreement—would be established.
Marin Water’s maximum annual delivery of 14,300 acre-feet (AFY) and its 5,300 AFY
minimum take-or-pay volume remain unchanged.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 8.A.
2
2. Elimination of Ramp-Up/Ramp-Down Provisions
The mechanism that adjusts future-year deliveries based on prior-year amounts would be
removed.
3. Addition of a Roll-Over Provision
In cases where Sonoma Water is unable to deliver the full minimum take-or-pay volume
due to emergencies or other factors beyond its control, Marin Water would be allowed to
receive the undelivered portion in the following fiscal year, subject to availability. This
maintains the 5,300 AFY take-or-pay requirement while introducing operational
flexibility.
4. Capital Investment
Marin Water would make a one-time $12.5 million capital payment to Sonoma Water. Of
this amount:
o $9 million would fund regional water resiliency projects in the Russian River
watershed.
o $3.5 million would support Sonoma Water’s efforts to improve winter water
delivery capacity.
5. Infrastructure Planning Shift
The Draft Agreement removes prior references to constructing a parallel aqueduct along
the Petaluma Aqueduct corridor. Instead, it acknowledges Marin Water’s exploration of a
new pipeline from the North Marin Aqueduct to the Nicasio and/or Soulajule Reservoirs,
supporting long-term “winter water” storage objectives.
6. Extended Agreement Term
The Draft Agreement would establish a 15-year term, aligning its expiration with that of
the 2006 Restructured Agreement, which governs water allocations and curtailments
among Sonoma Water contractors, including the City of Rohnert Park.
7. Participation in Future Planning Discussions
Although Marin Water is not a prime contractor under the 2006 Restructured Agreement,
the Draft Agreement includes a statement of support from Sonoma Water for Marin
Water’s participation in future discussions regarding the renewal or extension of that
agreement. Final participation would still require unanimous approval by all parties to the
2006 Agreement.
During preliminary discussions, the agencies initially considered a straightforward 10-year
extension of the 2015 Renewal Agreement. However, the completion of Marin Water’s Water
Supply Roadmap Project—which identified “winter water” as a key future resiliency strategy—
highlighted the need to modernize certain outdated provisions.
In particular, constraints on wintertime deliveries and delivery rate formulas were determined to
be too limiting to support future seasonal storage projects. To address this, the Draft Agreement:
· Increases allowable delivery rates during November through April, subject to system
capacity, and
· Eliminates formula-based delivery limitations, which no longer serve an operational
purpose.
The 2023 landslide emergency in the North Marin Water District–managed portion of the
aqueduct further illustrated the need for more flexible arrangements. Marin Water was unable to
ITEM NO. 8.A.
3
receive its full 5,300 AFY minimum during that year. The proposed roll-over provision is a
direct response, allowing Marin Water to defer and recover those volumes in the subsequent
fiscal year, subject to availability.
The Draft Agreement does not alter the allocation and curtailment framework established under
the 2006 Restructured Agreement, which remains critical to all Sonoma Water contractors,
including the City of Rohnert Park.
Because Marin Water receives water through agreements governed by the 2006 Restructured
Agreement—including the 1996 Offpeak and Water Sale Agreements—any amendments or
replacements require approval by the Water Advisory Committee (WAC).
The WAC is expected to consider approval of the Draft Agreement at its August 4, 2025
meeting.
ENVIRONMENTAL ANALYSIS:
This action is not a Project under the California Environmental Quality Act (“CEQA”). The
adoption of the proposed amendment is exempt from the California Environmental Quality Act
(“CEQA”) because it does not qualify as a “project” pursuant to Public Resource Code Section
21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen
with certainty that there is no possibility the City’s action would cause either a direct physical
change in the environment or a reasonably foreseeable indirect physical change in the
environment.
STRATEGIC PLAN and CITY COUNCIL PRIORITY ALIGNMENT:
The recommended action is consistent with Council Strategic Priority of Community Quality of
Life
OPTIONS CONSIDERED:
1. (Recommended) Authorize the City’s Water Advisory Committee representative to
approve the proposed Water Supply Agreement which preserves existing allocations and
curtailment procedures, ensuring no adverse impacts to current Sonoma Water
contractors.
2. (Not Recommended) Do not authorize the City’s Water Advisory Committee
representative to approve the proposed Water Supply Agreement which would conflict
with regional water planning objectives and potentially delay necessary updates that
support long-term supply reliability for all stakeholders.
FISCAL IMPACT/FUNDING SOURCE:
The proposed Water Supply Agreement would have no negative fiscal impact on the City of
Rohnert Park or its water customers. The proposed inclusion of the lump sum payment of
12,500,000 and opportunities for Marin Water to purchase off peak available water could reduce
the overall Sonoma Water Transmission System operational cost in the future.
Department Head Approval Date: 6/26/2025
Code Compliance Review: NA
Finance Director Approval Date: NA
City Attorney Approval Date: 7/1/2025
ITEM NO. 8.A.
4
City Manager Approval Date: 7/10/2025
Attachments:
1. Exhibit A: Amended and Restated Water Supply Agreement by and between Marin
Municipal Water District and Sonoma County Water Agency (draft)
2. Exhibit B: Presentation by Marin Municipal Water District
DRAFT May 2, 2025
Amended and Restated Water Supply Agreement
by and between
The Marin Municipal Water District
and
The Sonoma County Water Agency
Exhibit A
DRAFT, May 28, 2025 -- Page 1
Amended and Restated Water Supply Agreement
by and between
The Marin Municipal Water District
and
The Sonoma County Water Agency
This Amended and Restated Water Supply Agreement (“Agreement”) is
made by and between the Marin Municipal Water District (“MMWD”) and the
Sonoma County Water Agency (“Sonoma Water”) (each referred to individually
as “Party” and collectively as “Parties”) and is effective as of ____________, 2025
Section 1: Recitals.
A) Sonoma Water was formed and operates pursuant to Appendix 53 of the
California Water Code, which authorizes Sonoma Water to enter into
contracts to provide a firm supply of water within or outside of Sonoma
Water’s jurisdictional boundaries to any municipal corporation or agency
(Water Code Appendix 53-9).
B) MMWD was formed and operates pursuant to the Municipal Water District
Act of 1911, which authorizes MMWD to acquire and distribute water for
the beneficial use of its residents (Cal. Water Code § 71610).
C) Sonoma Water entered into contracts with the United States Government
to secure the construction of Coyote Valley Dam on the east fork of the
Russian River and Warm Springs Dam on Dry Creek (hereafter “Russian
River Project”).
D) The Coyote Valley Project was authorized by the Flood Control Act of
1950 (Pub. L. No. 81-516) and was completed by the U. S. Army Corps of
Engineers in 1958. This component of the Russian River Project includes
the impoundment of Lake Mendocino, which has a capacity of 122,500
acre feet of which between 64,800 acre feet and 111,000 acre feet,
depending on the time of year, is allocated to storage for water supply.
DRAFT, May 28, 2025 -- Page 2
E) In 1955, Sonoma Water (then called the “Sonoma County Flood Control
and Water Conservation District”) sold general obligation bonds to raise
$5,650,000, which it paid to the United States for the reimbursable costs
of the water-storage element of the Coyote Valley Project. Parts of the
property taxes paid since 1955 by taxpayers within Sonoma County have
been used to make payments on these bond obligations and to fulfill other
obligations to the United States Government for the Russian River Project.
F) The Warm Springs Dam Project was authorized by the Flood Control Act
of 1962 (Pub. L. No. 87-874) and was completed by the U.S. Army Corps
of Engineers in 1984. This component of the Russian River Project
includes the impoundment of Lake Sonoma, which has a capacity of
381,000 acre feet, of which 245,000 acre feet is allocated to storage for
water supply.
G) Sonoma Water contracted with the United States to make annual
payments to the U.S. for portions of the construction, operation,
maintenance, major-replacement and major-rehabilitation costs of the
Warm Springs Dam Project. Parts of the property taxes paid since 1971,
including future taxes to be paid, by taxpayers within Sonoma County
have been paid into a sinking fund that was established to fund Sonoma
Water’s payment obligations, and to fulfill other obligations, to the United
States Government for the Russian River Project.
H) In October 1974, Sonoma Water entered into a contract with the cities of
Cotati, Petaluma, Rohnert Park, Santa Rosa and Sonoma, the Forestville
County Water District, the Valley of the Moon Water District, and the North
Marin Water District entitled “Agreement for Water Supply and
Construction of Russian River-Cotati Intertie Project”, which was last
amended June 23, 2006 (hereafter the “Restructured Agreement for Water
Supply”).
I) The Restructured Agreement for Water Supply authorizes the use of
certain water transmission facilities (hereinafter “Transmission System”)
for the purpose of Sonoma Water delivering water to MMWD, under
prescribed terms and conditions, water which is available in the Russian
DRAFT, May 28, 2025 -- Page 3
River and the Santa Rosa Plain groundwater wells.
J) On July 3, 1975, Sonoma Water and MMWD entered into an agreement
entitled “Offpeak Water Supply Agreement”, which provides for Sonoma
Water to deliver up to 4,300 acre feet of water per fiscal year, subject to
specified terms and conditions, which Offpeak Water Supply Agreement
was amended on August 28, 1984, on May 3, 1988, and on January 25,
1995. On October 22, 1991, Sonoma Water and MMWD entered into an
agreement entitled the “Agreement for Sale of Water between the Sonoma
County Water Agency and the Marin Municipal Water District” for the
delivery of up to 10,000 acre feet of water per fiscal year from Sonoma
Water to MMWD, under prescribed terms and conditions. On January 25,
1996, Sonoma Water and MMWD entered into a “Supplemental Water
Supply Agreement”, which amended and incorporated the “Third Offpeak
Water Supply Agreement” as Exhibit A thereto and the “Amended
Agreement for Sale of Water between the Sonoma County Water Agency
and the Marin Municipal Water District” as Exhibit B thereto, which
Supplemental Water Supply Agreement was renewed and extended
pursuant to the “Renewal of the Third Amended Offpeak Water Supply
Agreement and the Amended Agreement for the Sale of Water between
the Sonoma County Water Agency and Marin Municipal Water District”
effective July 1, 2015 through June 30, 2025 (hereinafter the “2015
Renewal Agreement”).
K) Pursuant to the Restructured Agreement for Water Supply and the Off
Peak Water Supply Agreement, the North Marin Water District and
MMWD, respectively, have paid Sonoma Water a Russian River
Conservation Charge, the proceeds of which have been paid into the
sinking fund established to fund Sonoma Water’s obligations to the United
States for the Russian River Project, as described in Recitals E and G
above.
L) Sonoma Water currently utilizes the Transmission System to supply water
to the Water Contractors under the Restructured Agreement for Water
Supply, as well as Other Agency Customers under other agreements.
Payments by the Water Contractors under the Restructured Agreement for
Water Supply were and are being used to fund payments on the bonds
sold to finance the construction of, and upgrades to, the Transmission
DRAFT, May 28, 2025 -- Page 4
System and to directly fund the construction of parts of the Transmission
System. Other customers of Sonoma Water divert water directly from the
Russian River.
M) In June 1980, Sonoma Water certified its final environmental impact report
on Proposed Amendments of Permits on Applications 12919A, 15736,
15737 and 19351. In July 1984, Sonoma Water certified its supplemental
environmental impact report covering Proposed Coordinated Use of the
Water Supply of Lake Mendocino and Lake Sonoma, Russian River
Project. On November 14, 1990, MMWD certified its Water Supply Plan
Program Final Environmental Impact Report. On September 24, 1991,
MMWD certified its Water Supply Project Final Environmental Impact
Report. These reports together satisfy the requirements of the California
Environmental Quality Act (Pub. Res. Code § 21000, et seq.) for ongoing
water sales pursuant to this Agreement.
N) Sonoma Water holds Water Right Permits 12947A, 12949, 12950 and
16596, which were issued by the State Water Resources Control Board
and its predecessors pursuant to Applications 12919A, 12920A, 15736,
15737 and 19351, which Permits authorize Sonoma Water to divert
Russian River water and to redivert water previously stored in Lake
Mendocino and Lake Sonoma, subject to specific terms and conditions.
O) Recital E. in the Supplemental Agreement recognized that one of the
reasons for that agreement was “to accommodate the Agency’s [Sonoma
Water] efforts to attempt to ensure a continuation of Pacific Gas and
Electric Company’s historic diversions of Eel River water to the Russian
River and to increase the reliability of the water supply deliverable to
[MMWD].” The need to ensure the continuation of such flows for the
benefit of all of Sonoma Water’s Water Contractors was heightened by the
amendments made by the Federal Energy Regulatory Commission in
2004 to Pacific Gas & Electric Company’s (PG&E) license for the Potter
Valley Project, which reduced such flows and subsequently by PG&E’s
decision to pursue surrender of its license to operate the Potter Valley
Project and propose its decommissioning. By entering into this Agreement,
the parties recognize the ongoing importance of the continuation of flows
from the Eel River to the Russian River for the benefit of all of Sonoma
Water’s customers.
DRAFT, May 28, 2025 -- Page 5
P) MMWD and Sonoma Water recognize the need for a regional approach to
water supply, water conservation, fishery and water reuse issues.
Q) In May 1984, June 1996 and June 2005, MMWD made payments to
Sonoma Water of $168,348, $2,837,344 and $6,326,257, respectively, and
MMWD made the latter two payments pursuant to Section 8 of the Water
Sale Agreement for the purpose of securing firm water, which lump sum
payments represent a share of the Warm Springs Dam sinking fund and
principal payments made to the United States Government by Sonoma
Water for Lake Sonoma water storage space corresponding to a potential
additional 10,000 acre feet per annum of the 75,000 acre feet per annum
net firm yield of the Warm Springs Dam Project, which increased MMWD’s
total potential net yield of the Warm Springs Dam Project to 14,300 acre
feet per fiscal year.
R) Due to changes in circumstances since the Offpeak Agreement and the
Water Sale Agreement were agreed upon, some provisions are no longer
relevant and impose obligations and procedures on MMWD and Sonoma
Water that are no longer necessary and provide undue burden to the
Parties. The Parties wish to update the agreements and consolidate them
into one document for ease of use. As of the effective date of this
Agreement, this Agreement will replace all prior water sales agreements
between Sonoma Water and MMWD including the 2015 Renewal
Agreement.
Now, therefore, in consideration of the foregoing recitals, which are
incorporated herein and made part of this Agreement, and of the prior
agreements between the parties, and of the promises made herein, MMWD and
Sonoma Water agree as follows:
Section 2: Definitions.
When used in this Agreement, unless otherwise distinctly expressed or
manifestly incompatible with the intent of this Agreement, capitalized terms shall
have the meanings set forth below or, if not defined below, the meanings set forth
in the Restructured Agreement for Water Supply:
(a) “Sonoma Water” means the Sonoma County Water Agency or any
DRAFT, May 28, 2025 -- Page 6
successor thereto.
(b) “Sonoma Water’s Water Rights Permits” means water rights
permits 12947A, 12949, 12950 and 16596, which the State Water
Resources Control Board and its predecessors issued to Sonoma
Water pursuant to Applications 12919A and 12920A, 15736, 15737
and 19351, as such permits now exist or in the future may exist
(including any licenses that may be issued to replace these
permits).
(c) “Agreement” means this Amended and Restated Water Supply
Agreement.
(d) “Fiscal Year” means the financial accounting year beginning on
July 1 and ending on June 30.
(e) “MMWD” means the Marin Municipal Water District or any
successor thereto.
(f) “Potter Valley Project” means the hydroelectric project owned and
operated by the Pacific Gas and Electric Company and licensed by
the Federal Energy Regulatory Commission as Project No. P-77.
(g) “Other Agency Customers” means Sonoma Water, the County of
Sonoma, California American Water Company (with respect to the
Larkfield Water District), Forestville Water District, Lawndale
Mutual Water Company Kenwood Village Water Company,
Penngrove Water Company, the City of Sebastopol, the State of
California, and Santa Rosa Junior College.
(h) “Regular Customers” means any of the Water Contractors or Other
Customers.
(i) “Restructured Agreement for Water Supply” means the
Restructured Agreement for Water Supply between Sonoma Water
DRAFT, May 28, 2025 -- Page 7
and the Cities of Cotati, Petaluma, Santa Rosa, Rohnert Park, and
Sonoma, the Town of Windsor, and Forestville, Valley of the Moon,
and North Marin Water Districts, executed on June 23, 2006, and
any amendments or successor agreements thereto.
(j) “Russian River Conservation Charge” means the charge described
in Section 5(b) of this Agreement.
(k) “Russian River Projects Charge” means the charge described in
Section 5(c) of this Agreement.
(l) "Transmission System" means the water-supply facilities financed
and constructed pursuant to the Restructured Agreement for Water
Supply and its predecessor agreements.
(m)“Water Contractor” means a party signatory to the Restructured
Agreement for Water Supply executed on June 23, 2006, and any
amendments or successor agreements thereto.
Section 3: Sonoma Water Delivery of Water to MMWD.
(a) Subject to all of the terms and conditions of this Agreement, and subject to
the provisions of the Restructured Agreement for Water Supply (as now
existing or as may be amended in the future), MMWD may purchase water
from Sonoma Water pursuant to this Agreement in any Fiscal Year in an
amount not less than 5,300 acre feet but not to exceed 14,300 acre-feet.
(b) Sonoma Water shall deliver water at the requested rate to MMWD only to
the extent that water supply is available and the Transmission System has
capacity in excess of that required by Sonoma Water to supply the Water
Contractors, but not less than 5,300 acre feet per fiscal year.
(c) In September each year, Sonoma Water and MMWD will meet to
determine MMWD’s likely water demand for the coming fiscal year and
whether MMWD’s potential water supply needs can likely be supported by
anticipated Sonoma Water ’s water supply availability and Transmission
System capacity. Notwithstanding the foregoing, the maximum delivery
rate to MMWD shall be limited to 25 million gallons per day (MGD) during
DRAFT, May 28, 2025 -- Page 8
the calendar months of January, February, March, April, November and
December, and shall be limited to 12.8 mgd between the months of May
through October. In the event that, in any given year, MMWD has a desire
for a greater maximum mgd deliveries, MMWD may request the same
from Sonoma Water and provided that there is sufficient Transmission
System capacity and available water, Sonoma Water will not unreasonably
withhold such additional deliveries to MMWD. MMWD agrees to provide
written notice to all members of the Technical Advisory Committee, as that
term is defined in the Restructured Agreement, of any such request by
MMWD as well as the correspondent determination made by Sonoma
Water.
(d) All water furnished by Sonoma Water to MMWD hereunder shall be
delivered at a separately metered turnout or through the North Marin
Water District’s metered turnout(s) at MMWD’s option.
(e) Water received by MMWD pursuant to this Agreement shall only be used
within the sphere of influence (as such term is defined in section 56076 of
the Government Code) of the MMWD.
Section 4: Shortage and Impairment.
Except as otherwise provided herein, Sonoma Water shall release water from
storage in Lake Mendocino or Lake Sonoma when necessary to make available
in the Russian River sufficient water to make the deliveries provided for herein. If
by reason of drought, environmental laws or regulations, other causes beyond
the control of Sonoma Water, a deficiency does occur, then Sonoma Water shall
not be liable to MMWD for any damage resulting therefrom. In the event of an
impairment of or limitation on the use or capacity of the Transmission System, or
other facility that affects Sonoma Water’s ability to deliver water to MMWD
pursuant to this Agreement, by reason of natural disaster, sabotage, legal
impediment or other cause beyond the control of Sonoma Water, Sonoma Water
shall not be liable to MMWD for any damage arising therefrom, provided
however, that in such event MMWD shall have the right to roll any remaining
undelivered allotment below the minimum 5,300 acre feet minimum fiscal year
requirement into the following Fiscal Year such that the minimum take for that
year is the 5,300 AF minimum and the undelivered water from the prior fiscal
year so long as MMWD pays for the full 5,300 acre feet at the end of the fiscal
year in which it was to be delivered at the then current rates if Sonoma Water
DRAFT, May 28, 2025 -- Page 9
reasonably determines that it has water available.
In the event of shortage of water in the Russian River or the Russian River
Project that requires Sonoma Water to apportion available supply of water,
Sonoma Water shall apportion the available water supply in accordance with the
shortage and apportionment provisions in the Restructured Agreement section
3.5, so that it may make deliveries as follows:
(a) First, Sonoma Water shall deliver to each of its Regular Customers, not in
excess of the respective entitlements set forth in Sections 3.1, 3.2 and 3.3
of the Restructured Agreement for Water Supply or any amendments or
successor agreements thereto, authorize Sonoma Water’s Russian River
customers to divert or redivert not in excess of the amounts for which
those customers have contracted to purchase from Sonoma Water, and
deliver water to MMWD not in excess of the amounts set forth in Section 3
of this Agreement, the quantities of water required by each for human
consumption, sanitation and fire protection, as determined by Sonoma
Water after taking into consideration all other sources of potable water
then available to said customer;
(b) Second, to the extent additional water is available to Sonoma Water,
Sonoma Water shall deliver such water to Sonoma Water’s Regular
Customers, authorize Sonoma Water’s Russian River customers, to divert
or redivert such water and deliver such water to MMWD in proportion to
the respective entitlements set forth in Section 3.1, 3.2 and 3.3 of the
Restructured Agreement for Water Supply, or any amendment or
successor agreements thereto, the agreements between Sonoma Water
and its Russian River customers, and section 3 of this Agreement,
provided, however, that no customer shall receive under subdivisions (a)
and (b) hereof a total quantity of water in excess of its reasonable
requirements or its said entitlement or contracted amount, whichever is
less.
Section 5: Charges and Payment.
For all water delivered under this Agreement, MMWD shall pay Sonoma Water
each of the following charges:
(a) A per-acre-foot charge equal to the highest rate per acre-foot then
charged by Sonoma Water to any party to the Restructured Agreement for
DRAFT, May 28, 2025 -- Page 10
Water Supply for water taken from either the Petaluma Aqueduct or the
Santa Rosa Aqueduct, multiplied by 1.11; provided, however, that the 20%
surcharge imposed on the Town of Windsor under Section 4.17(a) of the
Restructured Agreement for Water Supply shall not be included in
determining the highest rate per acre-foot for water taken from the Santa
Rosa Aqueduct or Petaluma Aqueduct. Seven and four hundred thirty-two
one-thousandths percent (7.432%) of this per-acre-foot charge shall be
placed in the Russian River Projects Fund; two and four hundred seventy-
seven thousandths percent (2.477%) of this per-acre-foot charge shall be
used, at the discretion of Sonoma Water, to pay for the costs of Common
Facilities, to pay the Capital Costs of Aqueduct Facilities relating to the
Santa Rosa or Petaluma Aqueducts, or to pay operations and
maintenance costs; and the remainder shall be applied pursuant to the
Restructured Agreement for Water Supply, with the water delivered to
MMWD considered to be delivered from the Petaluma Aqueduct.
(b) A per-acre-foot Russian River Conservation Charge in lieu of the property
taxes levied by Sonoma Water on property in Sonoma County, to pay the
capital, operation and maintenance costs associated with the Warm
Springs Dam Project and the Russian River Project. The charge shall be
determined annually on or before April 30 preceding each September 30.
The Russian River Conservation Charge shall be determined by
multiplying the tax rate levied by Sonoma Water in the then current Fiscal
Year to pay the costs associated with the Warm Springs Dam Project
times the total assessed value of secured and unsecured property situated
within the cities of Cotati, Petaluma, Rohnert Park, Santa Rosa and
Sonoma, the Valley of the Moon Water District, and the Town of Windsor,
and dividing the product by the total number of acre feet of water delivered
to said public agencies pursuant to Section 3.1 and 3.3 of the
Restructured Agreement for Water Supply, or any amendments or
successor agreements thereto, during the twelve month period ending on
March 31.
(c) A per-acre-foot Russian River Projects Charge in lieu of the property taxes
levied on property in Sonoma County and other Sonoma Water general
fund monies which are transferred by Sonoma Water to Sonoma Water’s
Russian River Projects Fund and expended to pay for or partially pay for:
(1) carrying out Sonoma Water’s Coyote Valley Dam Project and Warm
DRAFT, May 28, 2025 -- Page 11
Springs Dam Project channel-stabilization works obligations to the United
States Government and the State of California under Sonoma Water
Board of Directors Resolutions No. 6847 adopted May 24, 1955, No. 7798
adopted September 27, 1955, No. DR00793-1 adopted September 25,
1961 and Resolution No DR68485 adopted December 23, 1980; (2)
securing and defending appropriative water rights which are necessary for
the realization of the full benefits of the Coyote Valley Dam and Warm
Springs Dam Projects; (3) Sonoma Water’s share of the United States
Government’s investment, operation and maintenance costs associated
with the Coyote Valley Dam and Warm Springs Dam Projects; (4) the
acquisition of all or part of the Potter Valley Project, contributions made to
the Potter Valley Project owner, or its successor, to insure the continued
operation of all or part of the Potter Valley Project or its successor; and (5)
fishery mitigation and enhancement projects undertaken by Sonoma
Water in the Russian River and Eel River and their tributaries. The
Russian River Projects Charge shall be determined by dividing the total
amount of Sonoma Water monies expended from Sonoma Water’s
Russian River Projects Fund in the preceding ten Fiscal Years, exclusive
of the funds contributed to the Fund by MMWD and the North Marin Water
Districts and interest earnings attributable to funds contributed by MMWD
and the North Marin Water District, by the sum of the total acre-feet of
water delivered by Sonoma Water to the cities of Cotati, Petaluma,
Rohnert Park, Santa Rosa, and Sonoma, the Valley of the Moon Water
District, and the Town of Windsor (plus amounts diverted by the Town of
Windsor via its own facilities under Sonoma Water’s water rights) pursuant
to Sections 3.1 and 3.3 of the Restructured Agreement for Water Supply,
or any amendments or successor agreements thereto, during the
preceding ten Fiscal Years and multiplying the quotient by the ratio that
the assessed value of secured and unsecured property situated within the
cities of Cotati, Petaluma, Rohnert Park, Santa Rosa and Sonoma, the
Valley of the Moon Water District, and the Town of Windsor bears to the
assessed value of all secured and unsecured property within Sonoma
County, provided however, in no event shall the Russian River Projects
Charge exceed $20.00 per acre-foot. Sonoma Water shall keep proper
books, records and accounts in which complete and accurate entries shall
be made of all Sonoma Water general fund monies transferred to Sonoma
Water’s Russian River Projects Fund and all expenditures made from the
fund for the purposes described in this paragraph. Sonoma Water shall
DRAFT, May 28, 2025 -- Page 12
maintain a separate account within the Russian River Projects Fund for
monies contributed by MMWD and the North Marin Water District. Monies
expended from the Russian River Projects Fund shall be deemed to have
been expended from the MMWD and North Marin Water District account in
the proportion that the balance of the account bears to the total Russian
River Projects Fund balance at the end of the Fiscal Year quarter
preceding the expenditure.
(d) A lump sum payment which shall be determined by multiplying the
Russian River Conservation Charge times the difference between 14,300
acre-feet and the sum of the total acre-feet of water delivered under this
agreement during the prior Fiscal Year plus the total acre-feet of water for
which payments have been made in lieu of delivery pursuant to Section
5(f) of this Agreement during the prior Fiscal Year.
(e) A lump sum payment which shall be determined by multiplying the
Russian River Projects Charge times the difference between 14,300 acre-
feet and the sum of the total acre-feet of water delivered under this
Agreement during the prior Fiscal Year plus the total acre-feet of water for
which payments have been made in lieu of delivery pursuant to Section
5(f) of this Agreement during the prior Fiscal Year.
(f) A lump sum payment, calculated as follows: If the total amount of water
delivered to MMWD pursuant to this Agreement is less than 5,300 acre-
feet in any Fiscal Year, then Sonoma Water shall include in the bill for the
month of August the difference between the actual amount of water
delivered during the previous Fiscal Year and 5,300 acre-feet, and MMWD
shall pay for such amount at the same rate as though such water had
been delivered, if and to the extent that such water was available to
MMWD. Water shall be deemed to have been available to MMWD during
the previous Fiscal Year if MMWD could have taken delivery of such water
at any time during such Fiscal Year at delivery rates not exceeding
available Transmission System capacity. Sonoma Water shall keep and
make available for review by MMWD operating records indicating the
availability of water to MMWD.
(g) MMWD Payment to Support Regional Water Resiliency. Within sixty (60)
days following full execution of this Agreement, MMWD will pay to
Sonoma Water an amount equal to Twelve Million Five Hundred Thousand
DRAFT, May 28, 2025 -- Page 13
Dollars ($12,500,000), a portion of which funds, specifically Nine Million
Dollars ($9,000,000) will be used by Sonoma Water for projects to
enhance water resiliency within the Russian River System. The remaining
portion, Three Million Five Hundred Thousand Dollars ($3,500,000) will be
used by Sonoma Water for projects to enhance Sonoma Water’s ability to
deliver winter water. Sonoma Water shall be responsible for conducting
any environmental review that may be required under the California
Environmental Quality Act for all such projects.
(h) Notwithstanding any dispute between Sonoma Water and MMWD, MMWD
shall pay all bills made by Sonoma Water pursuant to this Agreement
when due and shall not withhold all or any part of any amount billed
pending the final resolution of such dispute. In the event of a dispute,
MMWD may pay its bills under protest, and if necessary under the ultimate
resolution of the dispute, Sonoma Water shall make an appropriate refund
to MMWD, including interest on the overpaid amount at the rate obtained
by Sonoma Water as a result of investment of the disputed amount. If
MMWD does not pay any bill by the due date for such bill, then, in addition
to the principal amount due, MMWD also shall pay Sonoma Water interest
on this principal amount due, calculated from the due date until the
payment date at the legal rate per annum established pursuant to section
685.010 of the Code of Civil Procedure.
Section 6: Construction of New Aqueduct.
Sonoma Water acknowledges that MMWD is evaluating the feasibility and
efficacy of constructing, at MMWD’s sole cost and expense, a new aqueduct from
the existing North Marin Aqueduct to MMWD’s Nicasio and/or Soulajule
Reservoirs to enhance water resiliency and reliability consistent with long term
planning for the Russian River Project. MMWD will continue to actively
communicate with Sonoma Water regarding project design and development and
Sonoma Water and if requested by MMWD, will provide available information and
data necessary to project planning and assessment of project benefits and
impacts. In connection with the foregoing, MMWD will be solely responsible for
the completion of any analysis required pursuant to the California Environmental
Quality Act.
Section 7: Sonoma Water Petitions and Applications with State Water Resources
Control Board.
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MMWD acknowledges that the existing 75,000 acre foot per year limit on
diversions and rediversions in Sonoma Water’s Water Right Permits does not
allow Sonoma Water to utilize the entire yield of the Russian River Project, and
that Sonoma Water may from time to time file petitions or applications with the
State Water Resources Control Board (“State Board”) to increase this or future
limits or otherwise provide water to Sonoma Water customers. MMWD also
acknowledges that Sonoma Water has filed petitions with the State Board
requesting changes in minimum instream flow requirements and other changes
in its water rights permits to respond to hydrologic conditions or any
environmental release requirements, or both. MMWD recognizes and agrees that
it will be in the public interest for the State Board to grant such petitions and
applications.
Section 8: Waiver and Indemnity.
(a) MMWD waives, releases and forever discharges Sonoma Water, its
officers, agents and employees from any and all liabilities, claims,
demands, losses and costs relating to any of the following: (1) any
property damage or personal injury arising from any non-delivery of water
requested by MMWD pursuant to this Agreement, or for any property
damage or personal injury arising from the quality of water delivered
pursuant to this Agreement, if such property damage or personal injury is
caused by lack of available capacity in the Transmission System, drought,
earthquake or other Act of God, strike or other labor dispute, partial or total
dam, gate or tunnel loss, dam, gate or tunnel repairs, water pollution, or
any factor beyond the control of Sonoma Water (whether or not such
factor is listed in this sentence); and (2) any property damage or personal
injury arising from any decision of Sonoma Water regarding: (a)
determinations of the availability of water for sale by Sonoma Water to
MMWD pursuant to this Agreement; (b) allocation of transmission system
capacity; (c) proposed expansions of the Transmission System; or (d)
repair (or non-repair) of the Potter Valley Project, Coyote Valley Dam or
Warm Springs Dam. MMWD's waiver, release and discharge described in
this paragraph shall apply to any of the property damages or personal
injuries described in this paragraph, whether or not such property
damages or personal injuries were caused by Sonoma Water's
negligence, unless such property damages or personal injuries resulted
from Sonoma Water's negligence, willful misconduct or violation of law.
DRAFT, May 28, 2025 -- Page 15
(b) MMWD shall indemnify, hold harmless, protect and defend Sonoma Water,
its officers, agents and employees from and against any and all liabilities,
claims, demands, damages, losses, disabilities or expenses (including
attorney fees and litigation costs) of every nature arising out of, or in
connection with: (1) the lack of quantity of water that has been delivered
by Sonoma Water to MMWD pursuant to this Agreement; or (2) the
control, conveyance and disposition of water that has been delivered by
Sonoma Water to MMWD pursuant to this Agreement. For the purposes of
this section, the point of delivery shall be as specified in Section 3 of this
Agreement. MMWD shall provide such indemnification, holding harmless,
protection and defense whether or not such liabilities, claims, demands,
damages, losses, disabilities or expenses are based on Sonoma Water's
negligence, unless such liabilities, claims, demands, damages, losses,
disabilities or expenses are based on Sonoma Water's sole negligence,
willful misconduct or violation of law.
(c) This section shall not apply to any construction activities, or construction
contracts, relating to the construction described in Section 6of this
Agreement. The provisions in this section regarding attorney fees shall not
apply to any other section of this Agreement.
Section 9: Water Conservation; Coordination on Urban Water Management
Planning.
(a) MMWD and Sonoma Water will comply with all applicable state laws
related to water conservation planning and implementation, including the
Urban Water Management Planning Act, Water Code sections 10610-
10655 (as such act now exists or in the future may exist). MMWD shall
implement or use its best efforts to secure the implementation of any water
conservation requirements that may be added as terms or conditions of
Sonoma Water’s appropriative water rights permits or licenses, or with
which the Agency must comply under compulsion of regulation or law.
(b) MMWD and Sonoma Water shall coordinate the preparation of their
respective Urban Water Management Plans required by the Urban Water
Management Planning Act. MMWD shall provide Sonoma Water MMWD’s
projections of projected future water demands, conservation, recycled
water use, and other non-Sonoma Water water supplies, and the
methodology and assumptions used by MMWD to produce those
DRAFT, May 28, 2025 -- Page 16
projections. Sonoma Water shall review the projections and may provide
comments on the projections, and shall provide MMWD with projections of
the amount of water to be provided by Sonoma Water to MMWD to be
used in MMWD’s and the Sonoma Water’s Urban Water Management
Plans, provided, however, that nothing in this Section 9, including any lack
of compliance, shall impact the other provisions of this Agreement nor any
obligation hereunder.
Section 10: Water Quality.
Water delivered by Sonoma Water to MMWD pursuant to this Agreement shall be
of the same general quality as water delivered by Sonoma Water from the
transmission system to the Water Contractors in compliance with California
drinking water standards. Except as expressly stated in the preceding sentence,
Sonoma Water does not make any express or implied warranty regarding the
quality of the water delivered pursuant to this Agreement. The payment
obligations of MMWD set forth in Section 5 shall not be affected in any manner
by the quality of the water delivered by Sonoma Water hereunder.
Section 11: CEQA for Future Projects.
Pursuant to section 15051(d) of the State CEQA Guidelines, MMWD is
designated as the lead agency under the California Environmental Quality Act for
the construction of any new aqueduct to be constructed by MMWD pursuant to
Section 6 of this Agreement. Sonoma Water is designated as the lead agency for
any other projects north of Kastania Reservoir that Sonoma Water may construct
to implement this Agreement.
Section 12: CEQA for this Agreement.
Pursuant to section 15061 of the California Environmental Quality Act (CEQA)
Guidelines, the parties have evaluated this Agreement and have concluded that
their approval of this Agreement is exempt from the provisions of CEQA under
Section 15301 of the CEQA Guidelines because MMWD fully exercised its right
to delivery of water under the 2015 Renewal Agreement, the not to exceed
amount of water to which MMWD is entitled under this Agreement is unchanged
from the amounts included under the 2015 Renewal Agreement and future levels
of diversions and use of water by MMWD under this Agreement will not be
significantly different from present levels of diversion and use. Accordingly, the
parties will file, pursuant to CEQA Guidelines section 15062, notices of
DRAFT, May 28, 2025 -- Page 17
exemption with the Marin and Sonoma County Clerks and the State
Clearinghouse of the Office of Planning and Research.
Section 13: Term.
This Agreement supersedes the 2015 Renewal Agreement. This Agreement shall
be effective on July 1, 2025 and shall remain in effect until June 30, 2040. Upon
the request of MMWD, Sonoma Water agrees to enter into renewal agreements
for periods not to exceed the then-existing term of the Restructured Agreement
for Water Supply or any renewals or amendments to the Restructured Agreement
for Water Supply upon the same terms and conditions contained herein, except
that Sonoma Water may make reasonable adjustments to the charges under
Section 5 of this Agreement, and any such reasonable adjustments then shall be
included in any renewal agreement. Sonoma Water acknowledges that the
expiration date of the Restructured Agreement for Water Supply is June 30,
2040. Based upon MMWD’s longstanding and ongoing participation and support
of Sonoma Water’s Russian River Project, including lump sum capital payments
and other payments made by MMWD in parity with Sonoma Water’s Water
Contractors, Sonoma Water agrees to advocate to include MMWD in any
discussions related to any renewal or extension of the Restructured Agreement
for Water Supply. If at the expiration date of this Agreement and the Restructured
Agreement for Water Supply has been terminated or has expired without either
being renewed or replaced by another agreement pertaining to water supply,
then upon the request of MMWD, Sonoma Water shall enter into renewal
agreements for periods not to exceed forty (40) years upon the same terms and
conditions contained herein, except that Sonoma Water may make reasonable
adjustments to the charges under Section 5 of the Agreement and any such
reasonable adjustment then shall be included in any renewal agreement.
Section 14: Modifications:
This writing is intended both as the final expression of the agreement between
the parties hereto with respect to the included terms and conditions and as a
complete and exclusive statement of the terms of the agreement. Pursuant to
Code of Civil Procedure section 1856, no modification of the Agreement shall be
effective unless and until such modification is evidenced by a writing signed by all
parties.
Section 15: Equitable Remedies.
DRAFT, May 28, 2025 -- Page 18
Because water is a scarce and precious resource, MMWD will not have an
adequate remedy at law, and thus may request a court of competent jurisdiction
to order equitable remedies, to compel Sonoma Water to deliver the water that
MMWD is entitled to receive pursuant to this Agreement. Such equitable
remedies shall be MMWD's sole and exclusive remedies in actions brought by
MMWD relating to the amounts of water that Sonoma Water must deliver to
MMWD pursuant to this Agreement.
Section 16: Notices.
All notices shall be in writing and notices and payments may be given by
personal delivery or by mail. Notices and payments sent by mail shall be
addressed as follows:
To Sonoma Water:
General Manager,
Sonoma County Water Agency,
404 Aviation Boulevard, Santa Rosa, CA 95403;
To MMWD:
General Manager,
Marin Municipal Water District,
220 Nellen Avenue, Corte Madera, CA 94925
When so addressed, a notice shall be deemed given upon deposit in the United
States Mail, postage prepaid. In all other instances, notices and payments shall
be deemed given at the time of actual delivery. Changes may be made to the
names and addresses of the person to whom notices and payments are to be
given by giving notice pursuant to this section.
Section 17: Demand for Assurances. When reasonable grounds for insecurity
arise with respect to the performance of either party, the other party may, in
writing, demand adequate assurance of due performance and, until it receives
such assurance, may, if commercially reasonable, suspend any performance for
which the agreed return performance has not been received. "Commercially
reasonable" includes not only the conduct of either party with respect to
performance under this Agreement, but also conduct with respect to other
agreements with the other party to this Agreement or others. After receipt of a
justified demand, the failure to provide within a reasonable time, but not
DRAFT, May 28, 2025 -- Page 19
exceeding 30 days, such assurance of due performance as is adequate under
the circumstances of the particular case is a repudiation of this Agreement.
Acceptance of any improper delivery, service, or payment does not prejudice the
aggrieved party's right to demand adequate assurance of future performance.
Section 18: No Third-Party Beneficiaries.
No third-party beneficiaries are intended or established by this Agreement.
Section 19: Representation by Counsel.
Sonoma Water and MMWD each was represented by independent counsel in the
negotiation and execution of this Agreement. For the purposes of interpretation of
this Agreement, neither party shall be deemed to have been the drafter of this
Agreement.
Section 20: Merger.
This Agreement is intended both as a final expression of the agreement between
the parties hereto with respect to the included terms and conditions and as a
complete and exclusive statement of the terms of the Agreement.
ATTEST: MARIN MUNICIPAL WATER DISTRICT
By:
Board Secretary Matt Samson, President
Board of Directors
Reviewed As To Form:
Molly MacLean
General Counsel
ATTEST: SONOMA COUNTY WATER AGENCY
DRAFT, May 28, 2025 -- Page 20
By:
Deputy Clerk of the Chair, Board of Directors
Board of Directors
DATE:
Reviewed As To Substance By
Sonoma County Water Agency:
Grant Davis, General Manager
Reviewed As To Form:
Deputy County Counsel
Sonoma-Marin Water
Supply Agreement
Update
CITY OF ROHNERT PARK
COUNCIL MEETING
July 22, 2025
EXHIBIT B
*Personal Comments of Presenting Agency*
Overview
Background
Water Supply Agreement
History
Key Terms
Water Supply Resiliency
Agreement Process & Schedule
2*Personal Comments of Presenting Agency*
Background - Marin Water Overview
147-square-mile service area including 22,000 Acres
of watershed lands, covering central and southern
Marin ~190,000+ people served, very little growth
o San Rafael, Mill Valley, Fairfax, San Anselmo, Ross,
Larkspur, Corte Madera, Tiburon, Belvedere,
Sausalito, unincorporated Marin County
7 local reservoirs provide ~75% of water supply with
~25% provided by water from Russian River
Potable demand ~23,000 AFY
*Personal Comments of Presenting Agency*
Background - Two Agreements Cover Water
Supply From Sonoma
Marin Water agreement with Sonoma
Wate r for water supply which is
comprised of the Off-Peak and Sale of
Water Agreement
Agreement expires June 30, 2025 –
(Extension to Dec 2025 executed early
June)
Opportunity to clean up terms
4*Personal Comments of Presenting Agency*
Water Supply Agreement Between the Sonoma County Water
Agency and Marin Municipal Water District
•Initial agreement initially signed in July 1975
•Combined - amended/extended agreements several
times (Renewed in 2015, expires June 2025)
Exhibit A - Off-peak Water Supply
Establishes 4,300 AFY as minimum take or pay and
provides flowrates schedule
Exhibit B - Second Agreement for Water Supply
Establishes additional volume of 10,000 AF, max
flowrates for delivery and purchase limits based on prior
year usage, adds 1,000 AF to take or pay minimum from
the Offpeak, for total take or pay of 5,300 AFY
5*Personal Comments of Presenting Agency*
Lump Sum Payments by Marin
Lump-sum payments by Marin Water made for 14,300 AFY of “Firm
Water” from the 75,000 AFY net yield of the Warm Springs Dam
Project:
May 3, 1984 — $168,347.89 for 4,300 AFY
July 31, 1996 — paid $2,867,344 for 5,000 AFY
July 1, 2005 — paid $6,326,257 for second 5,000 AFY
Additionally, Marin Water pays an 11% premium over the highest
cost of water (not including the Windsor 20% surcharge) as well as
Russian River Project and Conservation charges.
6*Personal Comments of Presenting Agency*
Key Terms – Existing v. Restated Agreement
Existing Agreement
Term – 10 years
To tal Volume of water – 14,300 AFY
Take or Pay – 5,300 AFY
Maximum delivery limit = based on prior yearpurchase plus 1,000 AF, not to exceed 14,300 AFY
Cost of Water –
11% premium over highest rate on SR or PetalumaAqueduct (excluding Windsor surcharge)
Russian River Conservation Charge
Russian River Projects Charge
Firm Water payment – based on the amount of the14,300 AFY that is unused
Restated Agreement
Term – 15 years
Lump Sum payment $12.5M to support watersupply resiliency projects
Total Volume of water – (no change) 14,300 AFY
Take or Pay – (no change) 5,300 AFY
Maximum delivery limit = based on availability ofwater and transmission capacity, not to exceed14,300 AFY (Supports Winter Water Project)
Cost of Water – (no change)
11% premium over highest rate on SR or PetalumaAqueduct (excluding Windsor surcharge)
Russian River Conservation Charge
Russian River Projects Charge
7*Personal Comments of Presenting Agency*
Water Supply Resiliency: Reservoir Storage Level During
2020/2021 Drought
8
70,000 AF (10%)
65,000 AF (20%)
55,000 AF (30%)
45,000 AF (40%)
35,000 AF (50%)
25,000 AF (> 50%)
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct
To
t
a
l
R
e
s
e
r
v
o
i
r
S
t
o
r
a
g
e
(
A
c
r
e
-Fe
e
t
)
WSCP Triggers Historical Storage Maximum
25,712 AF
*Personal Comments of Presenting Agency*
Water Supply Resiliency
Water efficiency
Strategic Water Supply Assessment
Water Supply Roadmap
Development and evaluation of
Water Supply Alternatives
9
Due to District’s Water Efficiency efforts,
supported by the community, customers
achieved a water savings of 4,000 AFY leading
to a supply goal reduction of 2,000 AFY
*Personal Comments of Presenting Agency*
Alternatives shortlistRoadmapAlternatives Developed
New Supply
Development
(Desal, Recycled
Water, DPR/IPR)
Recap of Alternatives Process
10
Sonoma-Marin
Partnerships
Local Storage
Enlargement
13 Winter Water
Conveyance
Alternatives
Peta 3
11 Local Storage
Enlargement
Alternatives
9 New Supply
Alternatives
Soulajule
Kent
10-MGD
Desalination
Feb 2023 June 2024 Jan 2025
3 Winter Water
Conveyance
Alternatives
3 Local Storage
Enlargement
Alternatives
9 New Supply
Alternatives
Final Alternatives
*Personal Comments of Presenting Agency*
Conveyance of Winter Water
New 36” pipeline (13 miles) and pump station
would be built to convey water from the North
Marin Aqueduct to Nicasio
Dry-year yield would initially be ~3.8 TAF, with
potential future phase to increase yield
The concept of operations is based on capturing
winter atmospheric river runoff and storing it in a
reservoir
11*Personal Comments of Presenting Agency*
Project Benefits
Marin Water Reservoirs have capacity to store supplemental water in a drought
More water brought into the system
Opportunity for others to bank water
12*Personal Comments of Presenting Agency*
Winter Water Availability
13
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Oct 4145 5480 1406 2055 2069 6669 3714 2385 5682 823 4972 35940 13878 3434 66 54 306 17643 3493 482 3353 0 99204
Nov 21443 10141 83207 10173 12204 13670 13398 11928 6634 9440 6295 47775 16876 55658 2169 1251 2223 68783 17841 6490 6775 1813 44995
Dec 28840 14712 411202 690795 371264 218041 575519 91604 29444 19860 19040 354276 12531 607429 3731 410161 75596 259726 15474 39406 93210 5758 197531
Jan 138918 66225 455905 451742 266297 307606 867218 29433 259933 14499 494560 169877 12658 129212 167 34213 357824 1167809 87849 321740 85682 24184 100600
Feb 610498 249777 94580 110668 719425 131665 245168 294038 208731 241220 225289 215222 23048 31717 115360 194083 77718 1044839 20712 875826 33455 29458 14615
Mar 290714 177485 83056 150225 158273 329246 736414 98709 63639 156270 205222 760289 213536 31815 110580 24765 563339 274777 149695 629706 17121 21063 3622
Apr 56612 15483 32245 213005 33386 146528 665084 25465 16844 17360 265228 149291 150221 25666 73706 15350 54455 189269 125383 156007 13794 1482 10792
May 24799 5735 16110 164300 14008 156831 65816 8514 7807 28706 66103 36455 18985 4050 2514 4246 17447 40220 17592 85684 3961 0 1459
Grand Total 1,175,969 545,038 1,177,711 1,792,962 1,576,926 1,310,257 3,172,330 562,075 598,715 488,179 1,286,710 1,769,124 461,733 888,980 308,293 684,124 1,148,907 3,063,066 438,041 2,115,341 257,349 83,756 472,819
*Table summarizes monthly volume of flow in Russian River at Hacienda gage greater than daily average of 125 CFS
•Winter water is available to meet
contractor needs
•No additional water rights required to
utilize Winter Water
*Personal Comments of Presenting Agency*
Agreement Schedule
Draft Agreement reached between Sonoma Water and Marin Water
Draft agreement reviewed by TAC Chair & Vice Chair & North Marin - May 2025
TAC members review of agreement - May – June 2025
TAC voted to recommend approval - June 2, 2025
TAC members process for WAC approval – June/July 2025
WAC vote August 4, 2025
14*Personal Comments of Presenting Agency*
Approval Process - Water Advisory Council
Marin Water – Sonoma Water restated agreement is subject to
approval by the Water Advisory Council (WAC)
Per the Restructured Agreement each contractor has a representative
on the WAC
Marin Water is requesting support for the approval of the agreement
15*Personal Comments of Presenting Agency*
Sonoma-Marin Water
Supply Agreement
Update
CITY OF ROHNERT PARK
COUNCIL MEETING
July 22, 2025
Overview
Background
Water Supply Agreement
History
Key Terms
Water Supply Resiliency
Agreement Process & Schedule
*Personal Comments of Presenting Agency* 2
Background - Marin Water Overview
147-square-mile service area including 22,000 Acres
of watershed lands, covering central and southern
Marin ~190,000+ people served, very little growth
o San Rafael, Mill Valley, Fairfax, San Anselmo, Ross,
Larkspur, Corte Madera, Tiburon, Belvedere,
Sausalito, unincorporated Marin County
7 local reservoirs provide ~75% of water supply with
~25% provided by water from Russian River
Potable demand ~23,000 AFY
*Personal Comments of Presenting Agency* 3
Background - Two Agreements Cover Water
Supply From Sonoma
Marin Water agreement with Sonoma
Water for water supply which is
comprised of the Off-Peak and Sale of
Water Agreement
Agreement expires June 30, 2025 –
(Extension to Dec 2025 executed early
June)
Opportunity to clean up terms
*Personal Comments of Presenting Agency* 4
Water Supply Agreement Between the Sonoma County Water
Agency and Marin Municipal Water District
•Initial agreement initially signed in July 1975
•Combined - amended/extended agreements several
times (Renewed in 2015, expires June 2025)
Exhibit A - Off-peak Water Supply
Establishes 4,300 AFY as minimum take or pay and
provides flowrates schedule
Exhibit B - Second Agreement for Water Supply
Establishes additional volume of 10,000 AF, max
flowrates for delivery and purchase limits based on prior
year usage, adds 1,000 AF to take or pay minimum from
the Offpeak, for total take or pay of 5,300 AFY
*Personal Comments of Presenting Agency* 5
Lump Sum Payments by Marin
Lump-sum payments by Marin Water made for 14,300 AFY of “Firm
Water” from the 75,000 AFY net yield of the Warm Springs Dam
Project:
May 3, 1984 — $168,347.89 for 4,300 AFY
July 31, 1996 — paid $2,867,344 for 5,000 AFY
July 1, 2005 — paid $6,326,257 for second 5,000 AFY
Additionally, Marin Water pays an 11% premium over the highest
cost of water (not including the Windsor 20% surcharge) as well as
Russian River Project and Conservation charges.
*Personal Comments of Presenting Agency* 6
Key Terms – Existing v. Restated Agreement
Existing Agreement
Term – 10 years
Total Volume of water – 14,300 AFY
Take or Pay – 5,300 AFY
Maximum delivery limit = based on prior year purchase plus 1,000 AF, not to exceed 14,300 AFY
Cost of Water –
11% premium over highest rate on SR or Petaluma Aqueduct (excluding Windsor surcharge)
Russian River Conservation Charge
Russian River Projects Charge
Firm Water payment – based on the amount of the 14,300 AFY that is unused
Restated Agreement
Term – 15 years
Lump Sum payment $12.5M to support water supply resiliency projects
Total Volume of water – (no change) 14,300 AFY
Take or Pay – (no change) 5,300 AFY
Maximum delivery limit = based on availability of water and transmission capacity, not to exceed 14,300 AFY (Supports Winter Water Project)
Cost of Water – (no change)
11% premium over highest rate on SR or Petaluma Aqueduct (excluding Windsor surcharge)
Russian River Conservation Charge
Russian River Projects Charge
*Personal Comments of Presenting Agency* 7
Water Supply Resiliency: Reservoir Storage Level During
2020/2021 Drought
*Personal Comments of Presenting Agency* 8
70,000 AF (10%)
65,000 AF (20%)
55,000 AF (30%)
45,000 AF (40%)
35,000 AF (50%)
25,000 AF (> 50%)
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct
To
t
a
l
R
e
s
e
r
v
o
i
r
S
t
o
r
a
g
e
(
A
c
r
e
-Fe
e
t
)
WSCP Triggers Historical Storage Maximum
2019 2020 2021
85,000
Max Capacity ~ 83,000 AF
25,712 AF
Water Supply Resiliency
Water efficiency
Strategic Water Supply Assessment
Water Supply Roadmap
Development and evaluation of
Water Supply Alternatives
*Personal Comments of Presenting Agency* 9
Due to District’s Water Efficiency efforts,
supported by the community, customers
achieved a water savings of 4,000 AFY leading
to a supply goal reduction of 2,000 AFY
Alternatives shortlistRoadmapAlternatives Developed
New Supply
Development
(Desal, Recycled
Water, DPR/IPR)
Recap of Alternatives Process
*Personal Comments of Presenting Agency* 10
Sonoma-Marin
Partnerships
Local Storage
Enlargement
13 Winter Water
Conveyance
Alternatives
Peta 3
11 Local Storage
Enlargement
Alternatives
9 New Supply
Alternatives
Soulajule
Kent
10-MGD
Desalination
Feb 2023 June 2024 Jan 2025
3 Winter Water
Conveyance
Alternatives
3 Local Storage
Enlargement
Alternatives
9 New Supply
Alternatives
Final Alternatives
Conveyance of Winter Water
New 36” pipeline (13 miles) and pump station
would be built to convey water from the North
Marin Aqueduct to Nicasio
Dry-year yield would initially be ~3.8 TAF, with
potential future phase to increase yield
The concept of operations is based on capturing
winter atmospheric river runoff and storing it in a
reservoir
*Personal Comments of Presenting Agency* 11
Winter Water defined here as water
above minimum in-stream flow
requirements in the Russian River that
occur as a result of precipitation events
during the period October to May.
Project Benefits
Marin Water Reservoirs have capacity to store supplemental water in a drought
More water brought into the system
Opportunity for others to bank water
*Personal Comments of Presenting Agency* 12
Winter Water Availability
*Personal Comments of Presenting Agency* 13
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Oct 4145 5480 1406 2055 2069 6669 3714 2385 5682 823 4972 35940 13878 3434 66 54 306 17643 3493 482 3353 0 99204
Nov 21443 10141 83207 10173 12204 13670 13398 11928 6634 9440 6295 47775 16876 55658 2169 1251 2223 68783 17841 6490 6775 1813 44995
Dec 28840 14712 411202 690795 371264 218041 575519 91604 29444 19860 19040 354276 12531 607429 3731 410161 75596 259726 15474 39406 93210 5758 197531
Jan 138918 66225 455905 451742 266297 307606 867218 29433 259933 14499 494560 169877 12658 129212 167 34213 357824 1167809 87849 321740 85682 24184 100600
Feb 610498 249777 94580 110668 719425 131665 245168 294038 208731 241220 225289 215222 23048 31717 115360 194083 77718 1044839 20712 875826 33455 29458 14615
Mar 290714 177485 83056 150225 158273 329246 736414 98709 63639 156270 205222 760289 213536 31815 110580 24765 563339 274777 149695 629706 17121 21063 3622
Apr 56612 15483 32245 213005 33386 146528 665084 25465 16844 17360 265228 149291 150221 25666 73706 15350 54455 189269 125383 156007 13794 1482 10792
May 24799 5735 16110 164300 14008 156831 65816 8514 7807 28706 66103 36455 18985 4050 2514 4246 17447 40220 17592 85684 3961 0 1459
Grand Total 1,175,969 545,038 1,177,711 1,792,962 1,576,926 1,310,257 3,172,330 562,075 598,715 488,179 1,286,710 1,769,124 461,733 888,980 308,293 684,124 1,148,907 3,063,066 438,041 2,115,341 257,349 83,756 472,819
Minimum Total Flow = 83,756 AF
Maximum Total Flow = 3,172,330 AF
Average Total Flow = 1,103,409 AF
*Table summarizes monthly volume of flow in Russian River at Hacienda gage greater than daily average of 125 CFS
•Winter water is available to meet
contractor needs
•No additional water rights required to
utilize Winter Water
Agreement Schedule
Draft Agreement reached between Sonoma Water and Marin Water
Draft agreement reviewed by TAC Chair & Vice Chair & North Marin - May 2025
TAC members review of agreement - May – June 2025
TAC voted to recommend approval - June 2, 2025
TAC members process for WAC approval – June/July 2025
WAC vote August 4, 2025
*Personal Comments of Presenting Agency* 14
Approval Process - Water Advisory Council
Marin Water – Sonoma Water restated agreement is subject to
approval by the Water Advisory Council (WAC)
Per the Restructured Agreement each contractor has a representative
on the WAC
Marin Water is requesting support for the approval of the agreement
*Personal Comments of Presenting Agency* 15
ITEM NO. 8.B.
1
Meeting Date: July 22, 2025
Department: Finance
Submitted By: Betsy Howze, Finance Director
Prepared By: Betsy Howze, Finance Director
Agenda Title: Accept the Annual Comprehensive Financial Report (ACFR) and the
Single Audit and Independent Auditor’s Reports for the Fiscal Year
Ended June 30, 2024.
RECOMMENDED ACTION:
Accept the Annual Comprehensive Financial Report (ACFR) and the Single Audit and Independent
Auditor’s Reports for the Fiscal Year Ended June 30, 2024.
BACKGROUND:
The financial records of the City of Rohnert Park are subject to an annual independent audit, currently
performed by The PUN Group LLP. The audit is conducted by an independent certified public
accounting firm in conformance with auditing standards generally accepted in the United States
(GAAP) and standards applicable to financial audits contained in Government Auditing Standards.
The audit includes a comprehensive review of the financial records and the internal control procedures
in place, which safeguards the City’s assets and provides reasonable assurance that the City’s financial
statements are free of material misstatement. The ACFR includes the financial statements for the City,
the Rohnert Park Foundation, and the Rohnert Park Financing Authority, which are legally separate
blended components unit for which the City Council maintains fiscal accountability.
In addition to the annual audit, the City is also subject to a Single Audit when applicable. The Single
Audit Report is a requirement for non-federal entity’s that receive federal funding of $750,000 or more
in a fiscal year. A Single Audit includes an audit of both the City’s financial statements and compliance
with Federal award requirements. It presents a schedule of all expenditures of federal awards during a
fiscal year, and must be submitted to the Federal Audit Clearinghouse. The audit opinion in the report
focuses on compliance with the funding requirements of major federal programs. The City did not
meet the spending threshold of $750,000 for FY 2023-24, therefore there is no Single Audit included
in this report.
The City of Rohnert Park ACFR is available for review under the Finance Department/Financial
Reports on the City’s website at: http://www.rpcity.org
ANALYSIS:
ACFR
The Independent Auditor’s Report contained in the ACFR (page F-1) indicates that the financial
statements present fairly, in all material respects, the respective financial position of the governmental
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 8.B.
2
activities, the business-type activities, each major fund, and the aggregate remaining fund information
of the City as of June 30, 2024.
The Introductory Section of the ACFR, while not audited, relays general information on the City’s
structure and personnel as well as information useful in assessing the City’s financial condition. This
is accomplished through the “Letter of Transmittal” and other documents such as Principal Officers,
Boards and Commissions and an organizational chart of the City.
The Financial Section of the ACFR begins with the auditor’s report and opinion on the financial
statements of the City. This is followed by the “Management Discussion and Analysis” where
management introduces the basic financial statements and provides an analytical overview of the
City’s financial activity. The basic financial statements include the financial schedules and notes,
where descriptions of the accounting and finance-related policies, and underlying amounts presented
in the basic financial statements are found. This section concludes with other required and
supplementary information as necessary.
The Statistical Section of the ACFR, while not audited, provides financial trends, revenue and debt
capacity information, and other economic and operating information useful for determining the overall
financial health of the City.
Significant and successful efforts were made by Finance Department staff to close the books, provide
information to the auditors, update statistical information.
SINGLE AUDIT/Generally Accepted Government Auditing Standards (GAGAS) Report
As previously discussed, the City did not meet the federal spending threshold of $750,000 for FY
2023-24, therefore there is no Single Audit included in this report. However, when a single audit is
not performed, in accordance with Government Auditing Standards, the auditor is required to provide
a Report on Internal Control Over Financial Reporting and On Compliance and Other Matters
Based on An Audit of Financial Statements Performed in Accordance with Government Auditing
Standards. The report is included as an attachment.
The report identifies one significant deficiency in internal controls, which is carried over from FY
2022-23. The deficiency was due to not completing bank reconciliations in a timely manner, and has
been addressed by catching up on bank reconciliations. The City has been current on our bank
reconciliations for several months now.
GENERAL FUND BALANCE ASSIGNMENTS:
The City has adopted financial policies, which are included in the City’s budget document, that
instruct Staff how to allocate remaining funds at the end of the fiscal year. This action aligns with
the Council’s strategic goal priority of long-term financial sustainability. The General Fund had a
net increase in Fund Balance of $3.3 million. This policy was followed with the following
exceptions: $1.5 million was added to the infrastructure reserve for Road Pavement Maintenance
ahead of other distributions of Fund Balance; funds were added to the Operating Reserve and the
Contingency Reserve to the extent remaining funds were available; and as recommended in FY
2022-23, $1.0 million remains in Unassigned Fund Balance. City revenue sources continue to
remain fairly flat due to various economic factors while expenditures continue to increase. It is
prudent to set aside these monies against any unforeseen revenue shortfalls or emergencies in FY
2024-25 and the future.
ITEM NO. 8.B.
3
The table below outlines the current balances assigned in the FY 2023-24 ACFR:
Assigned To Amount Assigned To Amount
Operating Reserve $10,544,682 Self-insured Loss Reserve $1,839,640
Contingency Reserve $3,101,004 Retiree Health Savings $341,146
Retirement Reserve $4,077,691 City Facilities $65,453
Infrastructure Reserve $6,577,691 Encumbrances $1,536,125
Downtown Reserve $4,000,000
OPTIONS CONSIDERED:
None.
STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT:
The proposed action aligns with the City’s strategic goals priorities of:
· Long Term Financial Sustainability.
FISCAL IMPACT:
None.
Finance Director Approval Date: 07/02/2025
City Attorney Approval Date: N/A
City Manager Approval Date 07/12/2025
Attachments:
1. FY 2023-24 ACFR
2. Report on Internal Controls
CITY OF ROHNERT PARK, CALIFORNIA
Annual Comprehensive Financial Report
Fiscal Year Ended June 30, 2024
Prepared by
Finance Department
City of Rohnert Park
Annual Comprehensive Financial Report
For the Year Ended June 30, 2024
Table of Contents
Page
INTRODUCTORY SECTION
Letter of Transmittal ............................................................................................................................................... I-1
List of City Officials ............................................................................................................................................... I-7
Organizational Chart ............................................................................................................................................... I-8
FINANCIAL SECTION
Independent Auditors' Report ................................................................................................................................. F-1
Management’s Discussion and Analysis (Required Supplementary Information) (Unaudited) ............................. F-5
Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Position ...................................................................................................................... F-18
Statement of Activities ........................................................................................................................... F-20
Fund Financial Statements:
Governmental Funds:
Balance Sheet .................................................................................................................................. F-26
Reconciliation of the Governmental Funds Balance Sheet to the Government-
Wide Statement of Net Position ................................................................................................ F-29
Statement of Revenues, Expenditures, and Changes in Fund Balances .......................................... F-30
Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and
Changes in Fund Balances to the Government-Wide Statement of
Activities and Changes in Net Position .................................................................................... F-33
Proprietary Funds:
Statement of Net Position ................................................................................................................ F-36
Statement of Revenues, Expenses, and Changes in Fund Net Position .......................................... F-37
Statement of Cash Flows ................................................................................................................. F-38
Fiduciary Funds:
Statement of Fiduciary Net Position ............................................................................................... F-43
Statement of Changes in Fiduciary Net Position ............................................................................. F-44
Notes to the Basic Financial Statements ................................................................................................ F-49
Required Supplementary Information (unaudited):
Budgetary Comparison Schedules:
General Fund ........................................................................................................................................ F-103
Housing Projects Special Revenue Fund ............................................................................................. F-106
Public Facility Finance Fee Special Revenue Fund ............................................................................. F-107
Graton Mitigation Supplemental Special Revenue Fund ..................................................................... F-108
Budgetary Information ............................................................................................................................... F-109
Schedule of Changes in Net Pension Liability and Related Ratios – Miscellaneous Plans ....................... F-110
Schedule of Proportionate Share of the Net Pension Liability – Safety Plan ............................................. F-113
Schedules of Pension Plan Contributions ................................................................................................... F-114
Schedule of Changes in Net OPEB Liability and Related Ratios .............................................................. F-116
Schedule of OPEB Contributions ............................................................................................................... F-117
City of Rohnert Park
Annual Comprehensive Financial Report
For the Year Ended June 30, 2024
Table of Contents (Continued)
Page
FINANCIAL SECTION (Continued)
Supplementary Information:
Combining and Individual Fund Statements and Schedules:
Nonmajor Governmental Funds:
Description of Nonmajor Governmental Funds ............................................................................ F-121
Combining Balance Sheet ............................................................................................................. F-125
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances ..................... F-126
Nonmajor Special Revenue Funds:
Combining Balance Sheet ............................................................................................................. F-127
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances ..................... F-134
Budgetary Comparison Schedules:
City Capital Projects Fund ...................................................................................................... F-141
Performing Arts Center Endowment Permanent Fund ........................................................... F-142
Alcohol Beverage Sales Ordinance (ABSO) Special Revenue Fund ..................................... F-143
Abandoned Vehicle Abatement Special Revenue Fund ......................................................... F-144
Traffic Safety Special Revenue Fund ..................................................................................... F-145
General Plan Maintenance Special Revenue Fund ................................................................. F-146
Spay and Neuter Special Revenue Fund ................................................................................. F-147
Refuse Road Impact Fee Special Revenue Fund .................................................................... F-148
State Gasoline Tax Special Revenue Fund ............................................................................. F-149
Measure M Traffic Special Revenue Fund ............................................................................. F-150
Supplemental Law Enforcement Services Special Revenue Fund ......................................... F-151
DIVCA PEG Fee (AB2987) Special Revenue Fund .............................................................. F-152
Graton Mitigation Law Enforcement Special Revenue Fund ................................................. F-153
Graton Mitigation Public Services Special Revenue Fund ..................................................... F-154
Graton Mitigation Wilfred Maintenance Special Revenue Fund ............................................ F-155
Measure M Fire Benefit Assessment Special Revenue Fund ................................................. F-156
Mobile Home Rent Appeals Board Special Revenue Fund .................................................... F-157
UDSP Regional Traffic Fee Special Revenue Fund ............................................................... F-158
Rohnert Park Foundation Special Revenue Fund ................................................................... F-159
UDSP Maintenance Annuity Special Revenue Fund .............................................................. F-160
Graton Mitigation Neighborhood Upgrade Special Revenue Fund ........................................ F-161
Affordable Housing Resident Fee Special Revenue Fund ...................................................... F-162
Community Facilities District Southeast Special Revenue Fund ........................................... F-163
Measure M Parks Special Revenue Fund ............................................................................... F-164
Homekey Operations Special Revenue Fund ......................................................................... F-165
Community Facilities District Bristol Special Revenue Fund ................................................ F-166
Community Facilities District Westside Special Revenue Fund ............................................ F-167
Sunrise Park Fee Special Revenue Fund ................................................................................ F-168
City of Rohnert Park
Annual Comprehensive Financial Report
For the Year Ended June 30, 2024
Table of Contents (Continued)
Page
FINANCIAL SECTION (Continued)
Nonmajor Enterprise Funds:
Description of Nonmajor Enterprise Funds ................................................................................... F-169
Combining Statement of Net Position ........................................................................................... F-171
Combining Statement of Revenues, Expenses, and
Changes in Net Position ......................................................................................................... F-173
Combining Statement of Cash Flows ............................................................................................ F-174
Internal Service Funds:
Description of Internal Service Funds ........................................................................................... F-177
Combining Statement of Net Position ........................................................................................... F-179
Combining Statement of Revenues, Expenses, and
Changes in Net Position ......................................................................................................... F-181
Combining Statement of Cash Flows ............................................................................................ F-182
STATISTICAL SECTION (UNAUDITED)
Index to Statistical Section ...................................................................................................................................... S-3
Net Position by Component – Last Ten Fiscal Years ............................................................................................. S-4
Changes in Net Position – Last Ten Fiscal Years ................................................................................................... S-6
Program Revenues by Function/Program – Last Ten Fiscal Years ....................................................................... S-10
Fund Balance of Governmental Funds – Last Ten Fiscal Years ........................................................................... S-12
Changes in Fund Balances of Governmental Funds – Last Ten Fiscal Years ...................................................... S-14
Tax Revenues by Source of General Fund – Last Ten Fiscal Years ..................................................................... S-18
Assessed Value and Estimated Actual Value of Taxable Property –
Last Ten Fiscal Years ................................................................................................................................... S-19
Direct and Overlapping Property Tax Rates – Last Ten Fiscal Years .................................................................. S-20
Property Tax Levies and Collections – Last Ten Fiscal Years ............................................................................. S-21
Taxable Sales by Category – Last Ten Years ....................................................................................................... S-22
Top Ten Principal Property Tax Payers – Current and Four Years Ago .............................................................. S-25
Ratios of Outstanding Debt by Type – Last Ten Fiscal Years .............................................................................. S-26
Direct and Overlapping Governmental Activities Debt – As of June 30, 2024 .................................................... S-29
Legal Debt Margin Information – Last Ten Fiscal Years ..................................................................................... S-30
Pledged Revenue Coverage – Last Ten Fiscal Years ............................................................................................ S-32
Demographic and Economic Statistics – Last Ten Fiscal Years ........................................................................... S-34
Principal Employers – Current Year and Nine Years Ago ................................................................................... S-35
Full-Time-Equivalent City Government Employees by Function/Program –
Last Ten Fiscal Years ................................................................................................................................... S-37
Operating Indicators by Function/Program – Last Ten Fiscal Years .................................................................... S-38
Capital Asset Statistics by Function/Program – Last Ten Fiscal Years ................................................................ S-40
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130 Avram Avenue Rohnert Park CA 94928 (707) 588-2226 Fax (707) 794-9248
www.rpcity.org
City Council
Gerard Giudice
Mayor
Emily Sanborn
Vice Mayor
Susan Hollingsworth Adams
Jackie Elward
Samantha Rodriguez
Councilmembers
________________
Marcela Piedra
City Manager
Michelle Marchetta Kenyon
City Attorney
Lee Burdick
Assistant City Attorney
Cindy Bagley
Director of Community Services
Jamie Cannon
Director of Human Resources
Vanessa Garrett
Director of Public Works
Alicia Giudice
Director of
Development Services
Sylvia Lopez Cuevas
City Clerk
Tim Mattos
Public Safety Director
Betsy Howze
Finance Director
May 13, 2025
To the Honorable Mayor, Members of the City Council, and Residents of Rohnert Park:
We are pleased to present the Annual Comprehensive Financial Report (“Annual Report”)
of the City of Rohnert Park for the fiscal year ended June 30, 2024, with the independent
auditors' report, submitted in compliance with City and California Government Code
Sections 25250 and 25253. This report was prepared by the Finance Department
in conformance with the principles and standards for financial reporting set forth by
the Governmental Accounting Standards Board (GASB). To the best of our knowledge
and belief, the data as presented, is accurate in all material aspects and presented in a
manner designed to fairly set forth the financial position and changes in financial
position of the City as measured by the financial activity of its various funds,
including disclosures necessary to enable the reader to gain the maximum understanding
of the City’s financial affairs. The City has established a comprehensive framework of
internal control to provide a reasonable basis for asserting that the financial
statements are fairly presented. The independent auditors’ report presents an
unmodified (“clean”) opinion on the City’s financial statements for the year ended
June 30, 2024. The independent auditors’ report is located at the front of the financial
section of this report.
The City has prepared the Annual Report using the financial reporting requirements as
prescribed by GASB Statement No. 34, Basic Financial Statements –
Management’s Discussion and Analysis – for State and Local Governments. This
GASB Statement requires that management provide a narrative introduction,
overview and analysis to accompany the basic financial statements in the form of a
Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed
to complement the MD&A and should be read in conjunction with it. The MD&A can
be found immediately following the report of the independent auditors.
THE REPORTING ENTITY
The City of Rohnert Park (City) was incorporated in August 1962 and is a legal
subdivision of the State of California. The City’s powers are exercised through a
council-manager form of government. Five persons are elected to serve four-year
terms on the City Council. Elections are held every two years. The Mayor is separately
elected to a one-year term by members of the City Council and acts as the presiding
officer of the City Council. Policies established by the City Council are implemented
through the office of the City Manager. Councilmembers are elected by district.
The Annual Report includes the funds of the primary government, which includes
several enterprise activities, as well as, all of its component units. Component units
include legally separate entities for which the primary government is financially
accountable and that have substantially the same board as the City or provide services
entirely to the City.
Accordingly, the Rohnert Park Financing Authority's and the City of Rohnert Park
Foundation’s financial information are blended with the City's information in this report.
PROFILE AND ECONOMIC OUTLOOK
The City is located in beautiful Sonoma County, approximately forty-five miles north of San Francisco on US
Highway 101. It is home to approximately 43,500 people, Sonoma State University, the Green Music Center,
and the award winning, Foxtail Golf Course. As one of the first planned communities, Rohnert Park enjoys the
benefits of a coordinated system of bike trails and paths, schools, and parks in every neighborhood. Residents
enjoy sweeping views of Sonoma and Taylor Mountains, preserved from development forever. Rohnert Park is
just minutes from popular tourism venues including hundreds of local wineries, the Pacific Ocean, and giant
redwoods.
Sonoma County is an attractive international destination and outdoor recreation mecca, with wine related
products, specialty foods, wellness programs, and spa experiences. The close proximity to major Bay Area
attractions continues to support tourist traffic. A neighboring government, the Federated Indians of the Graton
Rancheria (Tribe) opened a casino in November 2013. The City has several Memorandums of Understandings
(MOUs) with the Tribe that provide several sources of revenue to mitigate the impacts of the Casino project to
the City. The Tribe is planning to expand the casino.
Sonoma County’s economy largely reflects national and state trends. Overall, the economy is slowly recovering
from the pandemic. Property tax growth is holding steady as property sales which drive the majority of growth
are impacted by higher interest rates. Sales Tax revenue is currently somewhat stagnant, and is slowly
recovering. Tourism is holding steady.
LONG-TERM FINANCIAL PLANNING/POLICIES
Long-term financial planning is an integral part of the City’s fiscal management. For the General Fund, the City
maintains a number of reserves that help provide stability. The City uses operating and contingency reserves in
the event of an economic downturn or disaster, such as the pandemic and the wildfires in Sonoma County. Most
of the City’s reserve accounts had surpluses that weren’t used in Fiscal Year (FY) 2024, despite the ongoing
recovery from the pandemic. The City has also set-aside monies for maintaining infrastructure, vehicle
replacement, technology upgrades, self-insured losses, and for its Public Employee Retirement System
payments through a Section 115 Pension Trust Fund. In FY 2022, the City completed a detailed assessment of
its buildings, showing substantial deferred maintenance and a need for increased funding in this area. The City
has also established set-aside reserves in the enterprise funds, such as those for water and sewer rate
stabilization, and operating reserves. The City receives mitigation funds from the Graton Casino, and the City
has set-aside a portion of these funds to guard against cash flow interruptions due to possible changes to Casino
mitigation revenue. The City has a Debt Management Policy, which has guided debt payoffs and refunding.
The City is working on a new financial forecast model that is used to inform the City’s budget. It is also
invaluable in helping the City identify future resources and any downward trends in major revenue sources or
increases in expenditures. The City also does 5-year financial forecasts for the Water and Sewer Enterprises,
including capital projects, as part of a periodic review and monitoring of service rates.
The City has a Financial Crisis Response Plan that identifies several level 1 and level 2 key economic factors
with quantified triggers to provide an early warning to the City of a possible fiscal crisis. These economic factors
are monitored and if a fiscal crisis is imminent, the City has level 1 and level 2 responses that will be
implemented. The City updated this Plan in Fall, 2022.
I - 2
MAJOR INITIATIVES
For the Current Year
The City sets high-level goals to guide its work plan, supplemented with a detailed Action Plan that helps
to maintain focus.
The City continues work towards integrating technology into operations and implemented a new,
financial (ERP) Enterprise Resource Planning, Tyler Munis, system in FY 2022 to provide better integrated
data, and increase efficiency and productivity across the City organization. The primary modules are in use,
and the City is working to implement the remaining modules.
The Rohnert Park Department of Public Safety serves the people of Rohnert Park by performing both police
and fire functions. The officers are trained as both police officers and firefighters as an effective way to
provide a quick response to either structure fires or a crime event. In recent years the City has replaced fire
apparatus, opened a fire station on its west side, and established a robust set of measures to promote police
accountability and community relations. In addition, the department has invested in officer wellness and
staff resiliency programs, as well as, developed the SAFE Team, (Specialized Assistance For
Everyone), to respond to individuals suffering mental health issues.
The Public Works Department is a full-service department that is responsible for the construction, operation,
maintenance, and repair of most of the City’s infrastructure, facilities and capital projects. In addition
to performing regularly assigned duties, staff respond to over 5,500 citizen requests each year and a variety
of urgent requests and emergencies 24 hours per day, 7 days per week. The Department is organized by
function into Administration (including public projects), Utilities, Environmental and Sustainability, and
General Services. The Administration Division consists of managing performing public projects, grant
administration, and departmental oversight. The Utilities Division consists of potable water, sewer, recycled
water, fleet, and drainage systems. Most utility system functions are heavily regulated where many day-to-
day functions are mandated. This division is staffed at a minimum of five days a week but is also
monitored 24-7 through the City’s computer-controlled wireless network (SCADA). The General Services
Division consists of streets, buildings, parks maintenance, and administration of the Foxtail Golf Course
lease agreement. In FY 23-24 the department took over maintenance of Griffin’s Grove Park, completed
over $7 million in utility and traffic infrastructure upgrades, implemented $2 million in preventative road
maintenance, performed over 1,500 water samples, and kept over 10 million gallons per day of sanitary
sewage flowing to the Laguna Treatment Plant.
The Community Services Division operates several major City facilities including: Callinan Sports & Fitness
Center, four community centers, Senior Center, pottery studio as well as several parks, community gardens,
dog parks, athletic fields, tennis courts, and three swimming pools. Community Services staff also either
run or oversee several youth and adult programs, sports leagues, classes, and community events. The
Spreckels Performing Arts Center produces critically acclaimed Broadway style musical performances in a
City owned theatre.
The Development Services Department manages land and building development from concept to completion;
maintains and implements the City’s General Plan and Zoning Code; plans for Rohnert Park’s physical
and resource needs by working with local, regional and state agencies to ensure that there is enough water
supply and sewer treatment for Rohnert Park citizens and businesses now and in the future. In its
development management role, the Department establishes and administers community facilities districts on
behalf of the City, to support public safety and public works services and established and collect development
impact fees to support capital projects. The department ensures safe structures and physically attractive
neighborhoods by enforcing the California Building Standards Code. In FY 21-22, the department
continued its General Plan
I - 3
update to support the community’s vision for Rohnert Park over the next 20 years; issued over 1,900 building
permits and collected over $3 million in development impact fees. The department leads City’s housing and
homelessness initiatives, which included opening Labath Landing, a 60-room interim housing facility funded
by a State Project Homekey grant. Housing construction continues at the University District and the Southeast
Specific Plan areas and in the Stadium Lands Master Plan Area, adding to much-needed housing stock for the
region.
In April, 2022 the City purchased a 30-acre vacant site (formerly occupied by State Farm Insurance) as the core
of its future downtown. Creating a downtown as the heart of the City is one of the highest priorities. The City
is evaluating options for developing the site, which will likely include a mix of market rate and affordable
housing, retail, parks, and a hotel. This will be a multi-year effort.
For the Future
Three areas of uncertainty and rapid change pose potential challenges predicting future revenues across the City,
all of which fall under the federal government’s approach to: (1) grant funding, (2) immigration, and (3) global
trade.
For grant funding, the current White House Administration has signaled a desire to halt any and all federal aid
for programs that assist traditionally marginalized communities, green technology, nongovernmental
organizations, and foreign aid, though the order is expandable. While federal judges have blocked many such
memos and approaches, the final outcome of these decisions has yet to be seen. Depending on what federal goes
forward and what is blocked may force shifts in general spending by consumers. This approach impacts City
coffers directly (the grants) and indirectly (consumer spending for those shifting budget to accommodate the
loss of services associated with these grants).
For immigration, the move by the federal government to crack down on people with an immigration status has
already caused disruptions to the agricultural community, with reports of Central Valley farmworkers (many of
whom were likely immigrants or related to immigrants) opting to stay home rather than risk deportation,
regardless of their immigration status, while performing their work duties. Such disruption to agriculture could
cause a rise in food costs, as all food depends on our nation’s farm working force to harvest it. How this impacts
general public spending habits remains a question. Economic forecasters believe that some people may simply
switch to cheaper food options; however, it’s unclear what those options are at this time.
For global trade, on Feb. 4, tariffs were added to the federal approach on imported goods, with a flat 25% on all
imports from Canada; 25% from Mexico; and 10% from China, with few exceptions (travel, communication,
and donation materials). The White House also closed the de minimis trade loophole in the process, which
allowed for some goods of $800 or less to be shipped by one person to another person intercontinentally. De
minimis was a somewhat common practice of online retailers, including those using foreign trade zones within
the state, to get around import and duty costs.
For the tariffs, imports from China tend to skew toward technological items (phones, tablets, computer parts,
appliances, etc); imports from Mexico encompass a myriad of goods (including food and automobiles); imports
from Canada include building and raw materials and electrical components, Note that the tariffs for Canada and
Mexico have been suspended until March 4, 2025, if they carry forward after that time at all. It’s unclear the
exact current economic impact, as global and national markets tend to take months to correct and show the
effects of those changes; however, economic forecasters expect costs of goods to increase proportional to the
given tariff, with those costs passed on to consumers.
Conversely, all of these countries have responded with tariffs and rebukes of their own, and Canada has gone
as far as to target specific goods from specific regions of the United States. California wine appears to be exempt
from that country’s targets for now.
I - 4
Finally, there is uncertainty in which White House proposals will end up being made permanent, as legal
challenges are abound, and the general approach of the current White House administration is unorthodox and
unpredictable. Overall, these changes likely will move forward, even if only in part, and may increase the
potential for higher costs and economic slowdown nationally in the short term and create potential uncertainty
in consumer spending habits in the long term. All of which creates the environment for ripe for inflation and/or
recession, though the latter is expected to be modest according to forecasters (approximately 1 to 3 percent
decline to real national GDP).
With the potential for a recession, there is potential impact on City revenues and services. The City’s Financial
Crisis Response Plan includes steps the City can take if necessary.
Regardless of the potential national slowdown, it’s important to note that not all recessions are even in nature
and not all regions will experience the same impacts. The belief by some experts is that California, and
particularly those regions closer to the coast, will offer safe-haven opportunities for workforces and
entrepreneurs and thus, redevelopment and investment opportunities chasing those workers and spaces for better
economic prosperity. The City of Rohnert Park exists in one of these spaces and is at fulcrum in time where
many economic development and redevelopment opportunities exist. Time will tell what those opportunities are
and where the City is ripe to capture them.
The City’s economic development strategy includes several components. These include:
a. Working through Sonoma County Tourism to attract visitors to Sonoma County including
Rohnert Park. Key attractions in and near the City include the Green Music Center at Sonoma
State University, the Graton Resort and Casino, and numerous family-friendly entertainment
options;
b. Supporting additional revenue through the City’s Transit Occupancy Tax;
c. Maintaining highly responsive permitting systems to expedite appropriate development and
new business formation and attraction;
d. Building a pipeline of businesses and property investors to attract and retain investment within
the City;
e. Providing the infrastructure to support future downtown development, and
f. Adding single and multi-family housing, including affordable units, to address the regional
shortage, which may be the single largest impediment to economic growth and contributes to
substantial high housing costs for many residents.
In 2000, Rohnert Park residents voted to approve Measure N, Urban Growth Boundary (UGB), which limits
future development to within the UGB to prevent sprawl and promote efficient and orderly growth patterns,
stability and certainty in long-term planning, a well-designed mix of uses, and adequate and efficient delivery
of public services and facilities. Voters renewed the UGB in 2018. The mix of commercial, industrial, and office
uses along Highway 101 have been influenced by the Industrial/Commercial Overlay and Office Overlay zoning
districts in those areas.
While there are currently few mixed-use areas in Rohnert Park, the future site at 6400 State Farm Drive will
offer a centralized, mixed-use, and walkable retail-focused area. Most of the future development capacity is
within specific area plans, planned developments, and the Central Rohnert Park Priority Development Area
Plan, especially for residential development. Final build of such a project will likely act as a local catalyst and
spur redevelopment opportunities in the immediate area of the downtown, as well as commercially zoned
areas along Rohnert Park Expressway. Development capacity in the rest of the City will be through strategic
infill sites, mostly to the west of Highway 101.
I - 5
FINANCIAL INFORMATION
Management of the City is responsible for establishing and maintaining internal controls designed to ensure that
the assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data are
compiled timely and accurately to allow for the preparation of financial statements in conformity with
accounting principles generally accepted in the United States of America. The City's internal controls are
designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of
reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived
and (2) the valuation of costs and benefits requires estimates and judgments by management.
Budgetary Controls. The objective of budgetary controls is to assure compliance with legal prov1s10ns
embodied in the annual appropriated budget approved by the City Council. Activities of the General Fund,
Special Revenue and Proprietary Funds are included in the annual appropriated budget. The level of budgetary
control (that is, the level at which expenditures cannot exceed the appropriated amount) is established at the
fund level. The City also maintains an encumbrance accounting system as one technique of accomplishing
budgetary control. Except as separately authorized by the Council, all unencumbered appropriations lapse at the
end of the fiscal year.
As demonstrated by the statements and schedules included in the financial section of this report, the City
continues to meet its responsibility for sound financial management.
OTHER INFORMATION
Independent Audit. Management considers an annual audit by independent certified public accountants a sound
and prudent business practice. The accounting firm of Pun Group, LLP performed the annual audit for the City
for the fiscal year ended June 30, 2024. The independent auditor's report on the basic financial statements and
combining and individual fund statements and schedules is included in the financial section of this report.
Acknowledgments. The preparation of the annual comprehensive financial report was made possible by the
dedicated service of the entire staff of the Finance Department who worked diligently to prepare reports,
reconciliations and supporting schedules to facilitate audit completion. Each member of the department has our
sincere appreciation for the contributions made in the preparation of this report.
Respectfully submitte
Finance Director
I - 6
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I - 7
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I - 8
FINANCIAL SECTION
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2121 North California Blvd., Suite 290
Walnut Creek, California 94596
INDEPENDENT AUDITORS’ REPORT
7o the +onoraEle 0a\or anG 0ePEerV
of the Cit\ CounFil of the Cit\ of 5ohnert 3ark
5ohnert 3ark, California
Report on the Audit of the Financial Statements
Opinions
We haYe auGiteG the aFFoPSan\inJ finanFial VtatePentV of the JoYernPental aFtiYitieV, the EuVineVVt\Se aFtiYitieV,
eaFh PaMor funG, anG the aJJreJate rePaininJ funG inforPation of the Cit\ of 5ohnert 3ark, California the ³Cit\´ , aV
of anG for the \ear enGeG -une 0, 2024, anG the relateG noteV to the finanFial VtatePentV, ZhiFh FolleFtiYel\ FoPSriVe
the Cit\¶V EaViF finanFial VtatePentV aV liVteG in the taEle of FontentV
,n our oSinion, the finanFial VtatePentV referreG to aEoYe SreVent fairl\, in all Paterial reVSeFtV, the reVSeFtiYe finanFial
SoVition of the JoYernPental aFtiYitieV, the EuVineVVt\Se aFtiYitieV, eaFh PaMor funG, anG the aJJreJate rePaininJ funG
inforPation of the Cit\, aV of -une 0, 2024, anG the reVSeFtiYe FhanJeV in finanFial SoVition anG, Zhere aSSliFaEle,
FaVh floZV thereof for the \ear then enGeG in aFForGanFe Zith aFFountinJ SrinFiSleV Jenerall\ aFFeSteG in the 8niteG
StateV of $PeriFa
Basis for Opinions
We FonGuFteG our auGit in aFForGanFe Zith auGitinJ VtanGarGV Jenerall\ aFFeSteG in the 8niteG StateV of $PeriFa anG
the VtanGarGV aSSliFaEle to finanFial auGitV FontaineG in Government Auditing Standards, iVVueG E\ the CoPStroller
*eneral of the 8niteG StateV 2ur reVSonViEilitieV unGer thoVe VtanGarGV are further GeVFriEeG in the $uGitorV¶
5eVSonViEilitieV for the $uGit of the )inanFial StatePentV VeFtion of our reSort We are reTuireG to Ee inGeSenGent of
the Cit\, anG to Peet our other ethiFal reVSonViEilitieV, in aFForGanFe Zith the releYant ethiFal reTuirePentV relatinJ to
our auGit We EelieYe that the auGit eYiGenFe Ze haYe oEtaineG iV VuffiFient anG aSSroSriate to SroYiGe a EaViV for our
auGit oSinionV
Responsibilities of Management for the Financial Statements
0anaJePent iV reVSonViEle for the SreSaration anG fair SreVentation of the finanFial VtatePentV in aFForGanFe Zith
aFFountinJ SrinFiSleV Jenerall\ aFFeSteG in the 8niteG StateV of $PeriFa, anG for the GeViJn, iPSlePentation, anG
PaintenanFe of internal Fontrol releYant to the SreSaration anG fair SreVentation of finanFial VtatePentV that are free
froP Paterial PiVVtatePent, Zhether Gue to frauG or error
,n SreSarinJ the finanFial VtatePentV, PanaJePent iV reTuireG to eYaluate Zhether there are FonGitionV or eYentV,
FonViGereG in the aJJreJate, that raiVe VuEVtantial GouEt aEout the Cit\¶V aEilit\ to Fontinue aV a JoinJ FonFern for tZelYe
PonthV Ee\onG the finanFial VtatePent Gate, inFluGinJ an\ Furrentl\ knoZn inforPation that Pa\ raiVe VuEVtantial GouEt
Vhortl\ thereafter
F - 2
To the Honorable Mayor and Members
of the City Council of the City of Rohnert Park
Rohnert Park, California
Page 2
In performing an audit in accordance with auditing standards generally accepted in the United States of America and
Government Auditing Standards, we
exercise professional judgment and maintain professional skepticism throughout the audit.
identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error,
and design and perform audit procedures responsive to those risks. Such procedures include examining, on a
test basis, evidence regarding the amounts and disclosures in the financial statements.
obtain an understanding of internal control relevant to the audit in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
City’s internal control. Accordingly, no such opinion is expressed.
evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluate the overall presentation of the financial statements.
conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise
substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope
and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during
the audit.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management’s Discussion
and Analysis, the Schedule of Changes in Net Pension Liability and Related Ratios – Miscellaneous Plans, the Schedule
of Proportionate Share of the Net Pension Liability – Safety Plans, the Schedules of Pension Plans Contributions –
Miscellaneous and Safety Plans, and the Schedule of Changes in Net OPEB Liability and Related Ratios, Schedule of
OPEB Contributions, and the Budgetary Comparison Schedules, as listed in the accompanying table of contents, be
presented to supplement the basic financial statements. Such information, although not a part of the basic financial
statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical
context. We have applied certain limited procedures to the required supplementary information in accordance with
auditing standards generally accepted in the United States of America, which consisted of inquiries of management
about the methods of preparing the information and comparing the information for consistency with management’s
responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic
financial statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the
City’s basic financial statements. The Combining and Individual Fund Financial Statements and Budgetary Comparison
Schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements.
Such information is the responsibility of management and was derived from and relates directly to the underlying
accounting and other records used to prepare the basic financial statements. The information has been subjected to the
auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including
comparing and reconciling such information directly to the underlying accounting and other records used to prepare the
basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance
with auditing standards generally accepted in the United States of America. In our opinion, the Combining and
Individual Fund Financial Statements and Budgetary Comparison Schedules are fairly stated, in all material respects,
in relation to the basic financial statements as a whole.
To the Honorable Mayor and Members
of the City Council of the City of Rohnert Park
Rohnert Park, California
Page 3
F - 3
Other Information
Management is responsible for the other information included in the annual report. The other information comprises
the Introductory and Statistical Sections but does not include the basic financial statements and our auditors’ report
thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an
opinion or any form of assurance thereon.
In connection with our audit of the basic financial statements, our responsibility is to read the other information and
consider whether a material inconsistency exists between the other information and the basic financial statements, or
the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that
an uncorrected material misstatement of the other information exists, we are required to describe it in our report.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated May 13, 2025, on our
consideration of City’s internal control over financial reporting and on our tests of its compliance with certain provisions
of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe
the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and
not to provide an opinion on the effectiveness of City’s internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City’s
internal control over financial reporting and compliance.
Walnut Creek, California
May 13, 2025
F - 4
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CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 5
As management of the City of Rohnert Park (City), we offer readers of the City’s financial statements this narrative
overview and analysis of the City’s financial activities for the fiscal year (FY) ended June 30, 2024. We encourage
readers to consider the information presented here in conjunction with additional information that we have furnished
in the City’s basic financial statements, which immediately follow this section.
FINANCIAL HIGHLIGHTS
Statement of Net Position Statement of Activities
The government wide assets and deferred outflows of resources of the City exceeded it liabilities and deferred inflows
of resources at the close of the most recent fiscal year by $374.2 million. Of this amount $96.2 million (unrestricted
fund balance) may be used to meet the governments ongoing obligation to citizens and creditors.
The government wide total net position increased by $38.4 million. Through current fiscal year’s transaction, the
governmental activities increased the City’s net position by $25.6 million and the business-type activities increased by
$12.8 million.
Balance Sheet Governmental Funds
As of the close of the current fiscal year, the City’s governmental funds reported combined ending fund balances of
$120.9 million. Of this amount, $1.0 million is available for spending (unassigned fund balance).
Overview of Financial Statements
Management’s Discussion and Analysis introduces the City’s Basic Financial Statements. The City’s Basic Financial
Statements include three components:
Government-wide Financial Statements
Fund Financial Statements
Notes to the Financial Statements
This report also contains required and other supplementary information in addition to the basic financial statements
themselves.
Government-wide Financial Statements
The Government-wide Financial Statements are designed to provide readers with a broad overview of the City’s
finances, in a manner similar to a private-sector business. These financial statements provide both long-term and short-
term information about the City’s overall financial status.
The Statement of Net Position presents information on all of the City’s Assets and Deferred Outflows of Resources, and
Liabilities and Deferred Inflows of Resources with the difference reported as Net Position.
Net Position = (Assets + Deferred Outflows of Resources) - (Liabilities + Deferred Inflows of Resources)
Over time, increases or decreases in net position are a useful indicator of an improving or deteriorating city financial
condition.
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 6
The Statement of Activities presents the most recent fiscal year changes in the City’s net position. All changes in net
position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related
cash flows. The statement reports items resulting in cash flows in future fiscal periods (e.g., uncollected taxes, and
earned but unused vacation leave) as revenues and expenses.
The Government-wide Financial Statements distinguish functions of the City principally supported by taxes and
intergovernmental revenues (governmental activities) from other functions intended to recover all or a significant
portion of their costs through user fees and charges (business-type activities). The governmental activities of the City
grouped by function include General Government, Public Safety, Public Works, Parks and Recreation, and Cultural
Arts Center. The business-type activities of the City include Water, Sewer, Recycled Water, Refuse Collection, and
Golf Courses.
Component units are included in Government-wide Financial Statements and are legally separate entities for which the
City is financially accountable. Component units have substantially the same governing board as the City, or provide
services entirely to the City. The Rohnert Park Financing Authority and the City of Rohnert Park Foundation are
included as blended component units of the City.
Fund Financial Statements
A fund is a grouping of related accounts used to maintain control over resources segregated for specific activities or
objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate
compliance with finance-related legal requirements. The City’s funds are divided into three types: Governmental
funds, Proprietary funds, and Fiduciary funds.
Governmental funds are used to account for essentially the same functions reported as governmental activities in the
Government-wide Financial Statements. However, unlike the Government-wide Financial Statements, governmental
funds financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of
spendable resources available at the end of the fiscal year (Modified Accrual Basis of Accounting). Such information
may be useful in evaluating the City’s near-term financing requirements. Because the focus of governmental funds is
narrower than that of the Government-wide Financial Statements, it is useful to compare the information presented for
governmental funds with similar information presented for governmental activities in the Government-wide Financial
Statements. Both the Governmental Funds Balance Sheet and the Governmental Funds Statement of Revenues,
Expenditures, and Changes in Fund Balances provide a reconciliation to facilitate this comparison between
governmental funds and governmental activities.
The City maintains individual governmental funds organized according to their type (special revenue, debt service,
capital projects and permanent funds). Information is presented separately in the Governmental Funds Balance Sheet
and in the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances for the General
Fund; Housing Projects Special Revenue Fund; City Capital Projects Fund; Public Facility Finance Fee Special
Revenue Fund; and Graton Mitigation Supplemental Special Revenue Fund, all of which are considered to be major
funds. Data from the remaining governmental funds are combined into a single, aggregated presentation entitled “Other
Governmental Funds.”
Individual and combining fund data for each of these non-major governmental funds is provided as supplementary
information in this report.
The City adopts an annually appropriated budget for all of its operating funds. The budget to actual comparison
schedules are provided for the General Fund and Special Revenue Funds to demonstrate performance against this
budget.
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 7
Proprietary funds are generally used to account for services for which the City charges external, or internal customers
with the intent to recover all or a significant portion of their costs through user fees and charges. The City maintains
the following two types of proprietary funds:
Enterprise Funds report the same functions presented as business-type activities in the Government-wide
Financial Statements. The City uses enterprise funds to account for Water, Sewer, Recycled Water, Refuse
Collection, and Golf Courses.
Internal Service Funds are an accounting device used to accumulate and allocate costs internally among
the City’s various functions. The City’s internal service funds account for Information Technology,
Infrastructure Services, Vehicle Replacement, and Fleet Management. Since these services predominantly
benefit governmental rather than business-type functions, they are consolidated within governmental
activities in the Government-wide Financial Statements.
Proprietary funds provide the same type of information as the Government-wide Financial Statements, only in more
detail. The proprietary funds financial statements provide separate information for Water, Sewer, Recycled Water,
Refuse Collection, and Golf Courses activities. The four internal service funds are combined into a single, aggregated
presentation in the proprietary fund’s financial statements.
Fiduciary funds account for resources held for the benefit of parties outside the City. Fiduciary funds are not reflected
in the Government-wide Financial Statements because the resources of those funds are not available to support the
City’s own programs. Fiduciary fund accounting is similar to proprietary fund accounting. The City reported two
fiduciary funds.
Notes to the Financial Statements provide additional information that is essential to a full understanding of the data
provided in the government-wide and fund financial statements.
Required Supplementary Information (RSI) is presented in addition to the basic financial statements and
accompanying notes. This required information includes the Schedule of Changes in Net Pension Liability and Related
Ratios, Schedule of Proportionate Share of the Net Pension Liability, Schedule of Employer Plan Contributions
for Pension, Schedule of Changes in Net OPEB Liability and Related Ratios, Schedule of OPEB Plan Contributions,
and Budgetary Comparison Schedules for General Fund and major Special Revenue Funds.
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 8
GOVERNMENT-WIDE FINANCIAL ANALYSIS
Net Position
The following table is a condensed comparative analysis of the net position of governmental and business-type
activities as of June 30, 2024 and June 30, 2023:
As noted earlier, net position may serve as a useful indicator of a government’s financial position. In the case of the
City, assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $374.2 million
at the close of the current fiscal year. As shown in Net Position table (on the next page), the City’s total Net Position
increased by $38.4 million.
2024 2023 2024 2023 2024 2023
Assets:
Current and other assets $ 145,216,913 $ 130,068,285 $ 51,174,888 $ 46,016,384 $ 196,391,801 $ 176,084,669
Capital assets 159,051,742 144,375,689 72,318,565 63,020,822 231,370,307 207,396,511
Total assets 304,268,655 274,443,974 123,493,453 109,037,206 427,762,108 383,481,180
Deferred outflows of resources 24,391,833 26,918,878 1,043,124 1,135,407 25,434,957 28,054,285
Liabilities:
Current and other liabilities 9,467,328 10,709,026 4,471,044 2,714,846 13,938,372 13,423,872
Noncurrent liabilities 44,677,836 39,484,439 9,123,577 9,214,506 53,801,413 48,698,945
Total liabilities 54,145,164 50,193,465 13,594,621 11,929,352 67,739,785 62,122,817
Deferred inflows of resources 10,434,508 12,707,466 780,309 819,222 11,214,817 13,526,688
Net position:
Net investment in capital assets 158,723,655 143,901,915 64,990,073 55,227,873 223,713,728 199,129,788
Restricted 52,393,495 46,414,650 1,872,399 511,185 54,265,894 46,925,835
Unrestricted 52,963,666 48,145,356 43,299,175 41,684,981 96,262,841 89,830,337
Total net position $ 264,080,816 $ 238,461,921 $ 110,161,647 $ 97,424,039 $ 374,242,463 $ 335,885,960
Governmental Activities Business Type Activities Total
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 9
Changes in Net Position
The following table is a condensed comparative analysis of the changes in net position of governmental and business-
type activities for fiscal years ended June 30, 2024 and June 30, 2023:
2024 2023 2024 2023 2024 2023
Revenues:
Program revenues:
Charges for services $ 16,527,178 $ 15,353,727 $ 30,581,484 $ 28,850,660 $ 47,108,662 $ 44,204,387
Operating grants and contributions 23,627,380 26,861,802 - - 23,627,380 26,861,802
Capital grants and contributions 12,464,156 66,390 6,521,465 - 18,985,621 66,390
Total program revenues 52,618,714 42,281,919 37,102,949 28,850,660 89,721,663 71,132,579
General revenues:
Property taxes 8,268,206 7,926,704 - - 8,268,206 7,926,704
Property tax in lieu of vehicle licenses fee 5,185,759 4,848,864 - - 5,185,759 4,848,864
Intergovernmental - sales taxes 15,351,207 15,617,672 - - 15,351,207 15,617,672
Franchise taxes 3,446,853 3,087,261 - - 3,446,853 3,087,261
Transient occupancy taxes 3,753,328 4,598,547 - - 3,753,328 4,598,547
Real property transfer taxes 258,289 304,979 - - 258,289 304,979
Total taxes 36,263,642 36,384,027 - - 36,263,642 36,384,027
Gain (loss) on sale of capital assets 12,103 - - - 12,103 -
Investment earnings 4,054,626 79,926 1,864,587 602,948 5,919,213 682,874
Miscellaneous revenue 3,102,550 3,802,187 219,243 175,999 3,321,793 3,978,186
Total general revenues 43,432,921 40,266,140 2,083,830 778,947 45,516,751 41,045,087
Total re ve nu e s
96,051,635 82,548,059 39,186,779 29,629,607 135,238,414 112,177,666
Expe nse s:
General government 19,162,271 19,207,230 - - 19,162,271 19,207,230
Public safety 37,829,688 42,316,001 - - 37,829,688 42,316,001
Public works 7,037,452 12,166,381 - - 7,037,452 12,166,381
Parks and recreation 6,133,974 5,933,568 - - 6,133,974 5,933,568
Cultural arts center 268,549 254,365 - - 268,549 254,365
Water - - 8,877,129 8,232,489 8,877,129 8,232,489
Sewer - - 17,079,369 16,389,557 17,079,369 16,389,557
Recycled water - - 426,657 401,228 426,657 401,228
Refuse collection - - 35,092 20,428 35,092 20,428
Golf courses - - 31,730 32,210 31,730 32,210
Total expenses 70,431,934 79,877,545 26,449,977 25,075,912 96,881,911 104,953,457
Change in net position 25,619,701 2,670,514 12,736,802 4,553,695 38,356,503 7,224,209
Transfers (806) (393,444) 806 393,444 - -
Increase in net position 25,618,895 2,277,070 12,737,608 4,947,139 38,356,503 7,224,209
Net position, beginning of year 238,461,921 236,184,851 97,424,039 92,476,900 335,885,960 328,661,751
Net position, end of year $ 264,080,816 $ 238,461,921 $ 110,161,647 $ 97,424,039 $ 374,242,463 $ 335,885,960
Governmental Activities Business Type Activities Total
Statement of Activities
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 10
Analysis of Governmental Activities
The change in net position for governmental activities was an increase of $25.6 million or 10.7% for the fiscal year
ended June 30, 2024.
Revenues
Total revenues for governmental activities had an overall increase of $13.5 million or 16.4%. The increase in revenues
was generally attributable to the following:
General government program revenues increased by $10.3 million or 24.4%, primarily due to an increase in capital
grants and contributions by $12.4 million or 18,647%. This was mainly due to capital asset contributions received from
development projects. Investment earnings increased $3.9 million or 4,974.0% due to an increase in the market value
of investments.
Expenses
Total expenses for governmental activities had an overall decrease of $9.4 million or (11.8%). The decrease in expenses
was generally attributable to the following:
Public safety expenses decreased by $4.5 million or (10.6%) due to a net change in the pension liability and public
works by $5.1 million or 42.2% due to a reduction in capital asset deletions from the prior year.
Analysis of Business-Type Activities
The change in net position for business-type activities was an increase of $12.7 million or 13.1% for the fiscal year
ended June 30, 2024. In fiscal year 2024, revenues increased by $9.6 million or 32.3%. Expenses increased by $1.4
million or 5.5 %. The increase was generally attributable to the following:
Capital contributions increased $6.5 million or 100%, and charges for services revenues increased by $1.7 million or
6.0%. The cost to purchase water increased $.9 million or 42.0% and wastewater treatment costs increased $.9 million
or 8.8%.
FINANCIAL ANALYSIS OF THE CITY’S FUND BALANCES
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related regulatory
requirements and attain objectives in accordance with special restrictions or limitations.
Governmental Funds
The focus of the City’s governmental funds is to provide information on near-term inflows, outflows and balances of
spendable resources (modified accrual basis of accounting). Such information is useful in assessing the City’s financing
requirements. In particular, total fund balance less the non-spendable portion is a useful measure of a government’s net
resources available for spending at the end of the fiscal year.
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 11
At June 30, 2024, the City’s Governmental Funds reported total fund balances of $120.9 million, an increase of $13.7
million, or 12.7%, in comparison with the prior year's total ending fund balances. The increase was attributed to an
increase in charges for services and in capital grants and contributions. Approximately $1.0 million or 0.9%, of the
total fund balances is unassigned, which means it is available to meet the City's current and future needs. The Council
management can earmark a portion of fund balance to a particular function, project or activity, and can also earmark it
for purposes beyond the current year, within the constraints applied to the various categories of fund balance. With the
exception of the non-spendable portion, fund balances are available for appropriation at any time.
The components of total fund balance are as follows:
Non-spendable Fund Balance, $1.0 million, consists of amounts that are not spendable in form, or are legally
or contractually required to be maintained intact, and are made up of prepaid items, and fuel inventories.
Restricted Fund Balance, $48.4 million, consists of amounts with constraints put on their use by creditors,
grantors, trusts, contributors, laws, regulations, or enabling legislation. Most of these are fund balances
belonging to the City’s special revenue funds that account for the proceeds of revenue sources for specific
purposes.
Assigned Fund Balance, $70.5 million is assigned by the City Council, City Manager or Designee in
accordance with the City’s reserves policy and budgetary directives.
Unassigned Fund Balance, $1.0 million, represents the residual classification for the City's General Fund.
General Fund
The General Fund is the main operating fund of the City. The General Fund's total fund balance increased by $3.3
million, or 11.0%, to $33.8 million at June 30, 2024.
The total balance increased mostly due to a $1.1 million increase in assigned fund balance for contingency and
operating reserves, a $1.5 million increase in assigned fund balance for infrastructure projects, and $400 thousand for
encumbrances in the General Fund. Assignment of reserves are in accordance with the City’s latest reserves policy
adopted per resolution 2023-101.
Proprietary Funds
The City's proprietary funds provide the same type of information found in the Government-wide Financial Statements,
but in more detail.
Total Enterprise Fund net position, which at year-end was comprised of the Water Fund, Sewer Fund,
Recycled Water Fund, Refuse Collection Fund, and Golf Courses Fund, increased by $12.7 million, or 13.1%
to $110.1 million. Operating revenues increased slightly by $1.7 million or 6.0% to $30.6 million.
Fiduciary funds
The City’s fiduciary funds net position decreased from $17.3 million deficit to $17.2 million.
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 12
GENERAL FUND BUDGETARY HIGHLIGHTS
General Fund Budgetary Highlights
Actual revenues for the fiscal year in the amount of $48.2 million were $2.9 million below the final budget amounts.
Actual expenditures for the fiscal year in the amount of $48.8 million were $5.6 million below the final budgeted
amounts. Expenditures were lower than the final budgeted amount primarily for the following reasons: public works
general $1.3 million, development services by $2.0 million and main station by $2.2 million.
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets
During the fiscal year, the City's capital assets decreased by approximately $23.9 million, or (11.6%) (net of
accumulated depreciation). Capital assets include land, and improvements, structures and improvements, equipment,
vehicles, infrastructure and construction in progress. Additional information about the City’s capital assets can be
found in Note 6 to the financial statements.
Debt Administration
At June 30, 2024, the City’s governmental activities had total outstanding long-term debt of $328 thousand.
Governmental activities long-term debt decreased by $146 thousand due to the scheduled loan repayments.
At June 30, 2024, the City’s business-type activities had total outstanding long-term debt of $7.3 million, Business type
activities long-term debt decreased by $464 thousand primarily due to scheduled debt service payments.
The City’s Ordinance imposes a limit on the amount of general obligation bonds the City can have outstanding at any
given time. As of June 30, 2024, the City’s debt limit (15.0% of assessed valuation) was $1.0 billion. At June 30, 2024,
the city did not have any debt applicable to the limit outstanding.
Additional information about the City’s long-term obligations can be found in Note 7 to the financial statements.
2024 2023 2024 2023 2024 2023
Land $ 20,810,396 $ 20,810,397 $ 116,218 $ 116,218 $ 20,926,614 $ 20,926,615
Construction in progress 11,391,698 15,182,254 11,559,393 7,546,339 22,951,091 22,728,593
Infrastructure, structures
and improvements 223,584,187 202,645,949 102,209,443 94,225,386 325,793,630 296,871,335
Equipment 24,722,339 22,097,664 6,056,517 5,821,637 30,778,856 27,919,301
Less: accumulated depreciation (121,456,878) (116,360,575) (47,640,354) (44,688,758) (169,097,232) (161,049,333)
Total $ 159,051,742 $ 144,375,689 $ 72,301,217 $ 63,020,822 $ 231,352,959 $ 207,396,511
Governmental Activities Business Type Activities Total
CITY OF ROHNERT PARK
MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
FOR THE FISCAL YEAR ENDED JUNE 30, 2024
(Unaudited)
F - 13
ECONOMIC FACTORS AND NEXT YEAR'S BUDGET ANALYSIS
The following factors were considered in preparing the City's operating budget for FY 2024-25:
Like many local jurisdictions the City is experiencing increases in personnel and operational costs due to
inflation.
FY 2024-25 General Fund revenues are estimated at $50.6 million, a decrease of $725 thousand or (1.5%) over
FY 2023-24 projections of $49.9 million. Property taxes are projected to decrease by $480 thousand or (3.8%)
from FY 23-24 Budget. Sales tax is projected to remain fairly flat based on economic forecasts prepared by
the City’s Sales Tax consultant. Transfers in from other funds brings total revenue up to $62.5 million.
FY 2024-25 General Fund operating expenditures are estimated at $62.4 million which is an increase of
approximately $5.5 million or 9.8% over the FY 2023-24 Budget. This increase is due to increases in salaries,
pension costs and inflation. Transfers out to other funds of $100 thousand brings the total budget to $62.5
million.
For the tenth consecutive year, the City adopted a balanced budget. The City's budget can be found at
http://www.rpcity.org/city_hall/departments/finance.
REQUEST FOR INFORMATION
This financial report is designed to provide a general overview of the City's finances for all interested parties. Questions
concerning any of the information provided in this report or requests for additional information should be addressed to
the City of Rohnert Park Finance Department, 130 Avram Avenue, Rohnert Park, CA 94928. The City's Annual
Comprehensive Financial Report can also be found on the City's website.
F - 14
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BASIC FINANCIAL STATEMENTS
F - 15
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F - 16
GOVERNMENT-WIDE FINANCIAL STATEMENTS
F - 17
Governmental Business-Type
Activities Activities Total
ASSETS
Current assets:
Cash and investments 114,517,303$ 45,389,662$ 159,906,965$
Accounts receivable, net 5,070,610 4,934,448 10,005,058
Taxes receivable 5,344,568 - 5,344,568
Interest receivable 2,013,292 - 2,013,292
Intergovernmental receivable 3,782,348 - 3,782,348
Lease receivable - current 214,904 55,136 270,040
Prepaid items and other assets 129,703 34,252 163,955
Internal balances 1,521,326 (1,521,326) -
Total current assets 132,594,054 48,892,172 181,486,226
Noncurrent assets:
Restricted cash and investments 99,056 512,399 611,455
Cash and investments with fiscal agents - 789 789
Lease receivable - noncurrent 1,691,377 409,528 2,100,905
Notes receivable, net of allowance 10,832,426 - 10,832,426
Net OPEB asset - 1,360,000 1,360,000
Capital assets:
Non-depreciable 32,202,094 11,692,959 43,895,053
Depreciable, net 126,849,648 60,625,606 187,475,254
Total capital assets 159,051,742 72,318,565 231,370,307
Total noncurrent assets 171,674,601 74,601,281 246,275,882
Total assets 304,268,655 123,493,453 427,762,108
DEFERRED OUTFLOWS OF RESOURCES
Related to pensions 21,715,833 602,124 22,317,957
Related to OPEB 2,676,000 441,000 3,117,000
Total deferred outflows of resources 24,391,833 1,043,124 25,434,957
JUNE 30, 2024
STATEMENT OF NET POSITION
CITY OF ROHNERT PARK
Primary Government
See accompanying Notes to the Basic Financial Statements.F - 18
Governmental Business-Type
Activities Activities Total
LIABILITIES
Current liabilities:
Accounts payable 3,764,799 2,376,904 6,141,703
Accrued payroll 1,804,347 356,764 2,161,111
Deposits 860,538 1,081,606 1,942,144
Interest payable - 22,496 22,496
Unearned revenue 600,468 - 600,468
Compensated absences - due within one year 2,329,629 203,274 2,532,903
Long-term debt - due within one year 107,547 430,000 537,547
Total current liabilities 9,467,328 4,471,044 13,938,372
Noncurrent liabilities:
Net pension liability 37,925,976 2,173,451 40,099,427
Net OPEB liability 6,269,000 - 6,269,000
Compensated absences - due in more than one year 262,320 51,634 313,954
Long-term debt - due in more than one year 220,540 6,898,492 7,119,032
Total noncurrent liabilities 44,677,836 9,123,577 53,801,413
Total liabilities 54,145,164 13,594,621 67,739,785
DEFERRED INFLOWS OF RESOURCES
Related to leases 1,850,630 455,309 2,305,939
Related to pensions 5,951,878 - 5,951,878
Related to OPEB 2,632,000 325,000 2,957,000
Total deferred inflows of resources 10,434,508 780,309 11,214,817
NET POSITION
Net investment in capital assets 158,723,655 64,990,073 223,713,728
Restricted:
Nonexpendable:
Performing arts center 500,000 - 500,000
Expendable:
General government programs 6,865,759 - 6,865,759
Public safety programs - police 1,001,947 - 1,001,947
Public safety programs - fire 183,227 - 183,227
Other postemployment benefits - 1,360,000 1,360,000
Capital and street projects 16,325,409 512,399 16,837,808
Redevelopment capital projects 10,476,680 - 10,476,680
Retirement benefits/reserve 522,006 - 522,006
Housing projects 13,380,290 - 13,380,290
Rohnert Park Foundation 2,767,492 - 2,767,492
Senior center donation 100,000 - 100,000
Performing arts center 206,909 - 206,909
Total restricted 52,393,495 1,872,399 54,265,894
Unrestricted 52,963,666 43,299,175 96,262,841
264,080,816$ 110,161,647$ 374,242,463$ Total net position
Primary Government
CITY OF ROHNERT PARK
STATEMENT OF NET POSITION (CONTINUED)
JUNE 30, 2024
See accompanying Notes to the Basic Financial Statements.F - 19
Operating Capital
Charges for Grants and Grants and
Functions/Programs Expenses Services Contributions Contributions Total
Primary government:
Governmental activities:
General government 19,162,271$ 5,046,852$ 13,098,552$ 12,464,156$ 30,609,560$
Public safety 37,829,688 1,284,573 1,226,717 - 2,511,290
Public works 7,037,452 8,235,179 9,302,111 - 17,537,290
Parks and recreation 6,133,974 1,506,023 - - 1,506,023
Cultural arts center 268,549 454,551 - - 454,551
Total governmental activities 70,431,934 16,527,178 23,627,380 12,464,156 52,618,714
Business-type activities:
Water 8,877,129 12,067,531 - 3,269,615 15,337,146
Sewer 17,079,369 17,958,157 - 2,664,463 20,622,620
Recycled water 426,657 485,152 - 587,387 1,072,539
Refuse collection 35,092 - - - -
Golf courses 31,730 70,644 - - 70,644
Total business-type activities 26,449,977 30,581,484 - 6,521,465 37,102,949
Total primary government 96,881,911$ 47,108,662$ 23,627,380$ 18,985,621$ 89,721,663$
CITY OF ROHNERT PARK
STATEMENT OF ACTIVITIES
FOR THE YEAR END JUNE 30, 2024
Program Revenues
See accompanying Notes to the Basic Financial Statements.F - 20
Governmental Business-Type
Functions/Programs Activities Activities Total
Primary government:
Governmental activities:
General government 11,447,289$ -$ 11,447,289$
Public safety (35,318,398) - (35,318,398)
Public works 10,499,838 - 10,499,838
Parks and recreation (4,627,951) - (4,627,951)
Cultural arts center 186,002 - 186,002
Total governmental activities (17,813,220) - (17,813,220)
Business-type activities:
Water - 6,460,017 6,460,017
Sewer - 3,543,251 3,543,251
Recycled water - 645,882 645,882
Refuse collection - (35,092) (35,092)
Golf courses - 38,914 38,914
Total business-type activities - 10,652,972 10,652,972
Total primary government (17,813,220) 10,652,972 (7,160,248)
General Revenues and Transfers:
General revenues:
Taxes:
Property taxes 8,268,206 - 8,268,206
Property tax in lieu of vehicle licenses fee 5,185,759 - 5,185,759
Sales taxes 15,351,207 - 15,351,207
Franchise taxes 3,446,853 - 3,446,853
Transient occupancy taxes 3,753,328 - 3,753,328
Real property transfer taxes 258,289 - 258,289
Total taxes 36,263,642 - 36,263,642
Revenue from Fiduciary Funds 12,103 - 12,103
Investment income 4,054,626 1,864,587 5,919,213
Miscellaneous revenue 3,102,550 219,243 3,321,793
Transfers (806) 806 -
Total general revenues and transfers 43,432,115 2,084,636 45,516,751
Change in net position 25,618,895 12,737,608 38,356,503
Net Position:
Beginning of year 238,461,921 97,424,039 335,885,960
End of year 264,080,816$ 110,161,647$ 374,242,463$
FOR THE YEAR END JUNE 30, 2024
STATEMENT OF ACTIVITIES (CONTINUED)
CITY OF ROHNERT PARK
Net (Expense) Revenue
and Changes in Net Position
See accompanying Notes to the Basic Financial Statements.F - 21
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F - 22
FUND FINANCIAL STATEMENTS
F - 23
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F - 24
GOVERNMENTAL FUNDS FINANCIAL STATEMENTS
General Fund -This fund accounts for all revenues and expenditures used to finance the traditional services associated
with a municipal government which are not accounted for in the other funds. In Rohnert Park, these services include
general government, public safety, public works, parks and recreation, and cultural arts center.
Housing Projects Special Revenue Fund -This fund accounts for the restricted revenue and expenditures of the City’s
low and moderate income housing activities.
City Capital Projects Fund -This fund accounts for resources used for the acquisition and construction of capital
facilities except for those facilities financed by enterprise funds.
Public Facility Finance Fee Special Revenue Fund -This fund accounts for the revenues and expenditures of the
public facility finance fee imposed per City’s Resolution 2008-126 related to the approved Public Facilities Finance Plan
(Facilities Plan). The Facilities Plan’s purpose is to manage the costs of capital facilities, maintenance, and services that
are impacted by the City’s new development.
Graton Mitigation Supplemental Special Revenue Fund -This fund accounts for supplemental contributions and
related activities or mitigation of potential impacts pursuant to Section 3.4.1 of the MOU between the Federated Indians
of Graton Rancheria (Tribe) and the City.
F - 25
Public Facility
Housing Projects City Finance Fee
General Special Revenue Capital Projects Special Revenue
Fund Fund Fund Fund
ASSETS
Cash and investments 31,265,814$ 1,011,001$ 11,160,337$ 16,983,699$
Receivables:
Accounts 3,085,298 - - -
Taxes 3,585,597 - - -
Interest 770,585 - 1,242,707 -
Intergovernmental 1,246,998 - 44,813 -
Prepaid items and other assets 49,672 - - -
Restricted cash and investments - - - -
Lease receivable 1,906,281 - - -
Loans and notes receivable, net of allowance - 10,742,164 27,623 -
Advances to other funds - - - -
Total assets 41,910,245$ 11,753,165$ 12,475,480$ 16,983,699$
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable 2,458,887$ 5,348$ 589,371$ -$
Accrued liabilities 1,405,526 7,164 146,820 -
Deposits payable 761,482 - - -
Unearned revenues 600,468 - - -
Total liabilities 5,226,363 12,512 736,191 -
Deferred inflows of resources:
Unavailable revenue 1,047,525 2,177,561 1,262,609 -
Related to leases 1,850,630 - - -
Total deferred inflows of resources 2,898,155 2,177,561 1,262,609 -
Fund Balances:
Nonspendable 49,672 - - -
Restricted 652,623 9,563,092 10,476,680 -
Assigned 32,083,432 - - 16,983,699
Unassigned 1,000,000 - - -
Total fund balances 33,785,727 9,563,092 10,476,680 16,983,699
Total liabilities, deferred inflows of
resources, and fund balances 41,910,245$ 11,753,165$ 12,475,480$ 16,983,699$
Major Funds
CITY OF ROHNERT PARK
BALANCE SHEET
GOVERNMENTAL FUNDS
JUNE 30, 2024
See accompanying Notes to the Basic Financial Statements.F - 26
Major Funds
Graton Mitigation
Supplemental Non-major Total
Special Revenue Governmental Governmental
Fund Funds Funds
ASSETS
Cash and investments 15,566,091$ 28,077,303$ 104,064,245$
Receivables:
Accounts 1,729,583 255,597 5,070,478
Taxes - 1,758,971 5,344,568
Interest - - 2,013,292
Intergovernmental - 2,490,537 3,782,348
Prepaid items and other assets - 5,000 54,672
Restricted cash and investments - 99,056 99,056
Lease receivable - - 1,906,281
Loans and notes receivable, net of allowance - 62,639 10,832,426
Advances to other funds - 911,788 911,788
Total assets 17,295,674$ 33,660,891$ 134,079,154$
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable -$ 499,391$ 3,552,997$
Accrued expenses - 176,996 1,736,506
Deposits payable - 99,056 860,538
Unearned revenues - - 600,468
Total liabilities - 775,443 6,750,509
Deferred inflows of resources:
Unavailable revenue - 62,639 4,550,334
Related to leases - - 1,850,630
Total deferred inflows of resources - 62,639 6,400,964
Fund Balances:
Nonspendable - 965,000 1,014,672
Restricted - 27,698,291 48,390,686
Assigned 17,295,674 4,159,518 70,522,323
Unassigned - - 1,000,000
Total fund balances 17,295,674 32,822,809 120,927,681
Total liabilities, deferred inflows of
resources, and fund balances 17,295,674$ 33,660,891$ 134,079,154$
CITY OF ROHNERT PARK
BALANCE SHEET (CONTINUED)
GOVERNMENTAL FUNDS
JUNE 30, 2024
See accompanying Notes to the Basic Financial Statements.F - 27
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F - 28
120,927,681$
Grant revenue earned but not received within 60 days is categorized as a deferred inflows of resources in the
fund financial statements but recognized as grant revenue in the government-wide statement of activities.4,550,334
Capital Assets used in the governmental activities were not financial resources and therefore were not reported
in the Governmental Funds Balance Sheet.
Government-Wide Statement of Net Position 159,051,742
Long-term liabilities are not due and payable in the current period and therefore were not reported in the
Governmental Funds Balance Sheet.
Amount reported in Government-Wide Statement of Net Position
Compensated absences - due within one year (2,329,629)
Compensated absences - due in more than one year (262,320)
Long-term debt - due within one year (107,547)
Long-term debt - due in more than one year (220,540)
Total long-term liabilities (2,920,036)
Net pension liability and total OPEB liability used in the governmental activities were not financial resources
and therefore were not reported in the Governmental Funds Balance Sheet.
Net pension liability (37,925,976)
Net OPEB liability (6,269,000)
Less: amount reported in Internal Service Funds:
Net pension liability 652,485
Total net pension liability and net OPEB liability (43,542,491)
Deferred outflows of resources related to OPEB and pensions are not available for current period and, therefore,
are deferred in the governmental funds or not recorded in the governmental funds.
Amount reported in Government-Wide Statement of Net Position
Deferred outflows of resources related to pensions 21,715,833
Deferred outflows of resources related to OPEB 2,676,000
Less: amount reported in Internal Service Funds:
Deferred outflows of resources related to pensions (205,553)
Total deferred outflows of resources 24,186,280
Deferred inflows of resources related to OPEB and pensions are not available for current period and, therefore,
are deferred in the governmental funds or not recorded in the governmental funds.
Amount reported in Government-Wide Statement of Net Position
Deferred inflows of resources related to pensions (5,951,878)
Deferred inflows of resources related to OPEB (2,632,000)
Total deferred inflows of resources (8,583,878)
Internal service funds are used by management to charge the cost of information technology, vehicle
replacement, fleet management and infrastructure to individual funds. The assets and liabilities of the internal
service funds are included in the governmental activities in the statement of net position.10,421,755
Net Position of Governmental Activities 264,080,816$
Amounts reported for Governmental Activities in the Statement of Net Position were different because:
CITY OF ROHNERT PARK
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE GOVERNMENT-WIDE STATEMENT OF NET POSITION
JUNE 30, 2024
Total Fund Balances - Total Governmental Funds
See accompanying Notes to the Basic Financial Statements.F - 29
Public Facility
Housing Projects City Finance Fee
General Special Revenue Capital Projects Special Revenue
Fund Fund Fund Fund
REVENUES:
Taxes 19,728,356$ -$ -$ -$
Sales tax 15,351,207 - - -
Intergovernmental 1,434,033 - 820,136 -
Revenue from Fiduciary Fund - - - -
Investment income 2,461,104 92,389 345,926 386,087
Charges for current services 4,454,943 20,636 62,159 3,440,901
Licenses, permits and fees 2,943,587 - - -
Fines, forfeitures and penalties 135,982 - - -
Donations and miscellaneous 1,694,813 - - -
Total revenues 48,204,025 113,025 1,228,221 3,826,988
EXPENDITURES:
Current:
General government 21,088,843 278,135 542,674 -
Public safety 20,925,899 - - -
Public works 1,502,642 - - 854,105
Parks and recreation 3,092,167 - - -
Cultural arts center 248,300 - - -
Capital outlay 1,813,128 - 7,477,916 -
Debt service:
Principal 145,687 - - -
Total expenditures 48,816,666 278,135 8,020,590 854,105
REVENUES OVER (UNDER) EXPENDITURES (612,641) (165,110) (6,792,369) 2,972,883
OTHER FINANCING SOURCES (USES):
Transfers in 5,591,700 - 3,427,072 -
Transfers out (1,643,980) (250,000) - (2,275,127)
Total other financing sources (uses)3,947,720 (250,000) 3,427,072 (2,275,127)
NET CHANGE IN FUND BALANCES 3,335,079 (415,110) (3,365,297) 697,756
FUND BALANCES:
Beginning of year 30,450,648 9,978,202 13,841,977 16,285,943
End of year 33,785,727$ 9,563,092$ 10,476,680$ 16,983,699$
Major Funds
FOR THE YEAR ENDED JUNE 30, 2024
GOVERNMENTAL FUNDS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
CITY OF ROHNERT PARK
See accompanying Notes to the Basic Financial Statements.F - 30
Major Funds
Graton Mitigation
Supplemental Non-major Total
Special Revenue Governmental Governmental
Fund Funds Funds
REVENUES:
Taxes -$ 1,976,452$ 21,704,808$
Sales tax - - 15,351,207
Intergovernmental - 5,269,907 7,524,076
Revenue from Fiduciary Fund - 12,103 12,103
Investment income 319,171 901,396 4,506,073
Charges for current services 1,287,991 1,986,215 11,252,845
Licenses, permits and fees - 1,836,092 4,779,679
Fines, forfeitures and penalties - 64,769 200,751
Donations and miscellaneous 6,918,293 7,626,556 16,239,662
Total revenues 8,525,455 19,673,490 81,571,204
EXPENDITURES:
Current:
General government - 7,954,779 29,864,431
Public safety - 109,285 21,035,184
Public works 77,871 237,044 2,671,662
Parks and recreation - 458,162 3,550,329
Cultural arts center - - 248,300
Capital outlay - - 9,291,044
Debt service:
Principal - - 145,687
Total expenditures 77,871 8,759,270 66,806,637
REVENUES OVER (UNDER) EXPENDITURES 8,447,584 10,914,220 14,764,567
OTHER FINANCING SOURCES (USES):
Transfers in - 1,497,203 10,515,975
Transfers out (1,103,471) (6,343,301) (11,615,879)
Total other financing sources (uses)(1,103,471) (4,846,098) (1,099,904)
NET CHANGE IN FUND BALANCES 7,344,113 6,068,122 13,664,663
FUND BALANCES:
Beginning of year 9,951,561 26,754,687 107,263,018
End of year 17,295,674$ 32,822,809$ 120,927,681$
CITY OF ROHNERT PARK
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
See accompanying Notes to the Basic Financial Statements.F - 31
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F - 32
13,664,663$
Governmental funds reported capital outlay as expenditures. However, in the Government-Wide Statement of Activities
and Changes in Net Position the cost of those assets was allocated over their estimated useful lives as depreciation
expenses. This is the amount of capital assets recorded in the current period. (amount excludes $896,782 of capital asset
additions classified within functional expenditures; amount includes $10,571 of additions from internal service funds). 8,394,262
In the Government-Wide Statement of Activities, donated assets are reported as a capital contribution.12,464,156
Depreciation expense on capital assets was reported in the Government-Wide Statement of Activities and Changes in Net
Position, but they did not require the use of current financial resources. Therefore, depreciation expense was not
reported as expenditures in the Governmental Funds.(5,458,063)
Repayment of long-term liabilities was an expenditures in governmental funds,but the repayment reduced long-term
liabilities in the Government-Wide Statement of Net Position.
Principal payment of long-term debt 145,687
Compensated absences expenses reported in the Government-Wide Statement of Activities do not require the use of
current financial resources and, therefore, are not reported as expenditures in the governmental funds.59,675
Revenues in the Government-Wide Statement of Activities that do not provide current financial resources and are not
reported as revenue in the governmental funds.1,617,713
Certain pension expenses reported in the Government-Wide Statement of Activities do not require the use of current
financial resources and therefore, are not reported as expenditures in governmental funds.
Changes in pension related deferred outflows of resources (3,323,857)
Changes in net pension liabilities (4,717,991)
Changes in pension related deferred inflows of resources 2,148,753
Certain OPEB expenses reported in the Government-Wide Statement of Activities do not require the use of current
financial resources and therefore, are not reported as expenditures in governmental funds.
Changes in OPEB related deferred outflows of resources 848,000
Changes in net OPEB liabilities (473,000)
Changes in OPEB related deferred inflows of resources (141,000)
The internal service funds are used by management to charge the costs of fleet maintenance, facilities maintenance, and
technology to individual funds. The net revenue of certain activities of internal service funds is reported with
governmental activities.1,124,770
Change in Net Position of Governmental Activities 25,618,895$
Amounts reported for Governmental Activities in the Statement of Net Position were different because:
CITY OF ROHNERT PARK
RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES,
STATEMENT OF ACTIVITIES AND CHANGES IN NET POSITION
FOR THE YEAR ENDED JUNE 30, 2024
EXPENDITURES, AND CHANGES IN FUND BALANCES TO THE GOVERNMENT-WIDE
Net Change in Fund Balances - Total Governmental Funds
See accompanying Notes to the Basic Financial Statements.F - 33
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F - 34
PROPRIETARY FUNDS FINANCIAL STATEMENTS
Water Fund - This fund accounts for water services provided to the residents of the City. The activities necessary to
provide such service are accounted for in the fund, including, but not limited to, water purchase, water operations,
maintenance, financing and related debt service, and billing and collection.
Sewer Fund - This fund accounts for sewage disposal services provided to the residents of the City. The activities
necessary to provide such service are accounted for in the fund, including, but not limited to, sewer operations,
maintenance, financing and related debt service, and billing and collection.
Internal Service Funds - These funds are used to provide goods and services by one department or agency to other
departments or agencies of the City on a cost reimbursement basis.
F - 35
Governmental
Activities
Water Sewer Non-major Internal
Fund Fund Funds Total Service Funds
ASSETS
Current assets:
Cash and investments 19,799,364$ 23,226,969$ 2,363,329$ 45,389,662$ 10,453,058$
Accounts receivable, net 1,814,765 2,960,152 159,531 4,934,448 132
Lease receivable - current - - 55,136 55,136 -
Due from other funds - - - - -
Prepaid items and other assets 11,661 22,591 - 34,252 75,031
Advances to other funds - current - - - - 105,288
Total current assets 21,625,790 26,209,712 2,577,996 50,413,498 10,633,509
Noncurrent assets:
Restricted cash and investments - 512,399 - 512,399 -
Cash and investments with fiscal agents - 789 - 789 -
Lease receivable - noncurrent - - 409,528 409,528 -
Advances to other funds - noncurrent - - - - 504,250
Net OPEB asset 815,000 545,000 - 1,360,000 -
Capital assets:
Non-depreciable 5,065,535 6,627,424 - 11,692,959 -
Depreciable, net 25,280,377 34,131,561 1,213,668 60,625,606 10,571
Total capital assets 30,345,912 40,758,985 1,213,668 72,318,565 10,571
Total noncurrent assets 31,160,912 41,817,173 1,623,196 74,601,281 514,821
Total assets 52,786,702 68,026,885 4,201,192 125,014,779 11,148,330
DEFERRED OUTFLOWS OF RESOURCES
Related to pensions 130,877 451,692 19,555 602,124 205,553
Related to OPEB 271,000 170,000 - 441,000 -
Total deferred outflows of resources 401,877 621,692 19,555 1,043,124 205,553
LIABILITIES
Current liabilities:
Accounts payable 930,038 1,403,339 43,527 2,376,904 211,802
Accrued liabilities 159,672 193,440 3,652 356,764 67,841
Interest payable - 22,496 - 22,496 -
Deposits payable 569,207 512,399 - 1,081,606 -
Advances from other funds - due within one year 255,000 - - 255,000 -
Compensated absences - due within one year 114,985 81,528 6,761 203,274 -
Long-term debt - due within one year - 430,000 - 430,000 -
Total current liabilities 2,028,902 2,643,202 53,940 4,726,044 279,643
Noncurrent liabilities:
Advances from other funds - due in more than one year 1,266,326 - - 1,266,326 -
Compensated absences - due in more than one year 28,746 20,382 2,506 51,634 -
Long term debt - due in more than one year - 6,898,492 - 6,898,492 -
Net pension liability 971,178 1,134,550 67,723 2,173,451 652,485
Total noncurrent liabilities 2,266,250 8,053,424 70,229 10,389,903 652,485
Total liabilities 4,295,152 10,696,626 124,169 15,115,947 932,128
DEFERRED INFLOWS OF RESOURCES
Related to leases - - 455,309 455,309 -
Related to OPEB 207,000 118,000 - 325,000 -
Total deferred inflows of resources 207,000 118,000 455,309 780,309 -
NET POSITION
Net investment in capital assets 30,345,912 33,430,493 1,213,668 64,990,073 10,571
Restricted:
Other postemployment benefits 815,000 545,000 - 1,360,000 -
Capital projects - 512,399 - 512,399 -
Total restricted 815,000 1,057,399 - 1,872,399 -
Unrestricted 17,525,515 23,346,059 2,427,601 43,299,175 10,411,184
Total net position 48,686,427$ 57,833,951$ 3,641,269$ 110,161,647$ 10,421,755$
Major Funds
CITY OF ROHNERT PARK
STATEMENT OF NET POSITION
PROPRIETARY FUNDS
JUNE 30, 2024
See accompanying Notes to the Basic Financial Statements.F - 36
Governmental
Activities
Water Sewer Non-major Internal
Fund Fund Funds Total Service Funds
OPERATING REVENUES:
Utility service charges 12,067,531$ 17,958,157$ 485,152$ 30,510,840$ -$
Charges for services - - 70,644 70,644 3,372,010
Other revenue 148,757 63,931 6,555 219,243 98,987
Total operating revenues 12,216,288 18,022,088 562,351 30,800,727 3,470,997
OPERATING EXPENSES:
Purchase of water 2,915,983 - 208,822 3,124,805 -
Wastewater treatment - 12,087,122 - 12,087,122 -
Contractual services 286,829 140,146 25,003 451,978 124,618
Rent and leases 17,586 2,236 - 19,822 117,643
Payroll and related costs 2,140,984 1,498,083 107,917 3,746,984 1,702,544
Heat, light and power 520,523 146,288 - 666,811 207
Other 86,522 54,641 19,996 161,159 24,417
Repairs, operations and maintenance 75,191 113,064 - 188,255 1,019,989
Professional services 1,670,561 1,004,503 73,790 2,748,854 854,469
Depreciation 1,113,938 1,799,002 38,656 2,951,596 -
Total operating expenses 8,828,117 16,845,085 474,184 26,147,386 3,843,887
OPERATING INCOME (LOSS)3,388,171 1,177,003 88,167 4,653,341 (372,890)
NONOPERATING REVENUES (EXPENSES):
Investment income 790,795 969,722 104,070 1,864,587 398,562
Loss on disposal of property - - (19,295) (19,295) -
Interest expense (49,012) (234,284) - (283,296) -
Total nonoperating revenues (expenses)741,783 735,438 84,775 1,561,996 398,562
INCOME (LOSS) BEFORE TRANSFERS
AND CAPITAL CONTRIBUTIONS 4,129,954 1,912,441 172,942 6,215,337 25,672
TRANSFERS AND CAPITAL CONTRIBUTIONS
Capital contributions 3,269,615 2,664,463 587,387 6,521,465 -
Transfers in - 175,806 6,375 182,181 1,545,235
Transfers out (117,000) (63,000) (1,375) (181,375) (446,137)
Total transfers and capital contributions 3,152,615 2,777,269 592,387 6,522,271 1,099,098
Changes in net position 7,282,569 4,689,710 765,329 12,737,608 1,124,770
NET POSITION:
Beginning of year 41,403,858 53,144,241 2,875,940 97,424,039 9,296,985
End of year 48,686,427$ 57,833,951$ 3,641,269$ 110,161,647$ 10,421,755$
Major Funds
FOR THE YEAR ENDED JUNE 30, 2024
CITY OF ROHNERT PARK
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET POSITION
PROPRIETARY FUNDS
See accompanying Notes to the Basic Financial Statements.F - 37
Governmental
Activities
Water Sewer Non-major Internal
Fund Fund Funds Total Service Funds
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash receipts from customers 12,370,203$ 18,517,978$ 642,806$ 31,530,987$ -$
Cash receipts from interfund services provided - - - - 3,371,878
Cash paid to suppliers for goods and services (5,334,972) (12,109,072) (318,109) (17,762,153) (2,044,472)
Cash paid to employees for services (1,834,063) (1,316,812) (92,171) (3,243,046) (1,534,121)
Other 148,757 63,931 6,555 219,243 98,987
Net cash provided by (used in) operating activities 5,349,925 5,156,025 239,081 10,745,031 (107,728)
CASH FLOWS FROM NONCAPITAL FINANCING
ACTIVITIES:
Repayment to (from) other funds (246,838) - - (246,838) 100,750
Transfers from other funds - 175,806 6,375 182,181 1,545,235
Transfers to other funds (117,000) (63,000) (1,375) (181,375) (446,137)
Net cash provided by (used in) noncapital financing
activities (363,838) 112,806 5,000 (246,032) 1,199,848
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
Acquisition of capital assets (2,214,097) (3,533,094) 22 (5,747,169) (10,571)
Payment on capital debt and loans payable - (410,000) - (410,000) -
Interest paid on capital debt and borrowings (49,012) (290,450) - (339,462) -
Net cash (used in) capital and related financing
activities (2,263,109) (4,233,544) 22 (6,496,631) (10,571)
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest received 790,795 969,722 104,070 1,864,587 398,562
Net cash provided by investing activities 790,795 969,722 104,070 1,864,587 398,562
Net change in cash and cash equivalents 3,513,773 2,005,009 348,173 5,866,955 1,480,111
CASH AND CASH EQUIVALENTS:
Beginning of year 16,285,591 21,735,148 2,015,156 40,035,895 8,972,947
End of year 19,799,364$ 23,740,157$ 2,363,329$ 45,902,850$ 10,453,058$
RECONCILIATION OF CASH AND CASH
EQUIVALENTS TO STATEMENT OF NET POSITION:
Cash and cash investments 19,799,364$ 23,226,969$ 2,363,329$ 45,389,662$ 10,453,058$
Restricted cash and investments - 512,399 - 512,399 -
Cash and investments with fiscal agents - 789 - 789 -
Total cash and cash equivalents 19,799,364$ 23,740,157$ 2,363,329$ 45,902,850$ 10,453,058$
Major Funds
FOR THE YEAR ENDED JUNE 30, 2024
PROPRIETARY FUNDS
STATEMENT OF CASH FLOWS
CITY OF ROHNERT PARK
See accompanying Notes to the Basic Financial Statements.F - 38
Governmental
Activities
Water Sewer Non-major Internal
Fund Fund Funds Total Service Funds
RECONCILIATION OF OPERATING INCOME TO
NET CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES:
Operating income (loss) 3,388,171$ 1,177,003$ 88,167$ 4,653,341$ (372,890)$
Adjustments to reconcile operating income to net
cash provided by (used in) operating activities:
Depreciation 1,113,938 1,799,002 38,656 2,951,596 -
Changes in operating assets and liabilities, and
deferred outflows and inflows of resources:
Accounts receivable, net 264,722 559,897 89,594 914,213 (132)
Lease receivable - - 54,329 54,329 -
Prepaid items and other assets (11,661) (22,591) - (34,252) (59,131)
Net OPEB asset 27,000 (6,000) - 21,000 -
Deferred outflows - related to pensions 100,923 68,449 4,911 174,283 51,188
Deferred outflows - related to OPEB (51,000) (31,000) - (82,000) -
Accounts payable 188,570 1,316,322 9,280 1,514,172 118,900
Accrued liabilities 61,314 145,197 222 206,733 37,102
Deposits payable 37,950 (76) - 37,874 -
Compensated absences (12,144) (13,947) (413) (26,504) -
Net pension liability 231,142 156,769 11,248 399,159 117,235
Deferred inflows - related to leases - - (56,913) (56,913) -
Deferred inflows - related to OPEB 11,000 7,000 - 18,000 -
Total adjustments 1,961,754 3,979,022 150,914 6,091,690 265,162
Net cash provided by (used in) operating activities 5,349,925$ 5,156,025$ 239,081$ 10,745,031$ (107,728)$
NONCASH CAPITAL AND RELATED
FINANCING ACTIVITIES:
Contributed property, plant and equipment 3,269,615$ 2,664,463$ 587,387$ 6,521,465$ -$
Amortization of bond premium - 54,457 - 54,457 -
Total noncash capital and related financing activities 3,269,615$ 2,718,920$ 587,387$ 6,575,922$ -$
CITY OF ROHNERT PARK
STATEMENT OF CASH FLOWS (CONTINUED)
PROPRIETARY FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
Major Funds
See accompanying Notes to the Basic Financial Statements.F - 39
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F - 40
Fiduciary Funds Financial Statements
CUSTODIAL FUND
Custodial Fund is a fiduciary fund type used to account for fiduciary activities that are not required to be reported in
pension (and other employee benefit) trust funds, investment trust funds, or private purpose trust funds. The City reports
the following custodial fund:
Assets Seizure Fund - Accounts for Federal and State seized assets held by the City in a trustee capacity until the
County of Sonoma District Attorney’s Office requests for remittance of the assets.
PRIVATE PURPOSE TRUST FUND
Private Purpose Trust Fund is a fiduciary fund type used to account for resources held and administrated under trust or
similar arrangement for the benefits of individuals, private organizations, or other governments. The City reports the
following private purpose trust fund:
Redevelopment Successor Agency Fund - Accounts for the assets and activities to wind down the affairs of the former
Community Development Commission (Commission). This fund accounts for the receipt of property tax revenues
pursuant to the Redevelopment Dissolution Act and the assets transferred from the Commission. The Successor
Agency’s assets can only be used to pay enforceable obligations in existence at the date of dissolution pursuant to the
Recognized Obligation Payment Schedules approved by the California Department of Finance under the Redevelopment
Dissolution Act.
F - 41
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F - 42
CITY OF ROHNERT PARK
FIDUCIARY FUNDS
JUNE 30, 2024
Private Purpose
Custodial Fund Trust Fund
Redevelopment
Assets Successor
Seizure Agency
ASSETS
Cash and investments 511,482$ 4,304,767$
Cash and investments with fiscal agents - 1,913,523
Capital asset, not being depreciated - 3,001,063
Capital asset, being depreciated, net - 6,155,930
Total assets 511,482 15,375,283
LIABILITIES
Deposits payable 445,848 -
Interest payable - 245,174
Long-term debt:
Due in one year - 1,452,235
Due in more than one year - 30,249,191
Total liabilities 445,848 31,946,600
DEFERRED INFLOWS OF RESOURCES
Unamortized gain on refunding - 655,289
Total deferred inflows of resources - 655,289
NET POSITION (DEFICIT)
Restricted for:
Individuals, organizations, and other governments 65,634 -
Held in trust for dissolution of RDA - (17,226,606)
Total net position (deficit)65,634$ (17,226,606)$
STATEMENT OF FIDUCIARY NET POSITION
See accompanying Notes to the Basic Financial Statements.F - 43
FIDUCIARY FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
Private Purpose
Custodial Fund Trust Fund
Redevelopment
Assets Successor
Seizure Agency
ADDITIONS:
Property taxes -$ 1,818,418$
Interest and rentals 21,038 265,111
Total additions 21,038 2,083,529
DEDUCTIONS:
General and administration 12,102 250,000
Project expenses - 1,284,655
Depreciation - 474,218
Total deductions 12,102 2,008,873
Change in net position 8,936 74,656
NET POSITION (DEFICIT):
Beginning of year 56,698 (17,301,262)
End of period 65,634$ (17,226,606)$
CITY OF ROHNERT PARK
STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
See accompanying Notes to the Basic Financial Statements.F - 44
F - 45
NOTES TO THE BASIC FINANCIAL STATEMENTS
F - 46
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CITY OF ROHNERT PARK
INDEX NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2024
F - 47
Note 1 – Summary of Significant Accounting Policies ....................................................................................... F - 49
A. Financial Reporting Entity ........................................................................................................................ 49
B. Basis of Presentation, Accounting and Measurement Focus ..................................................................... 50
C. Cash and Investments ................................................................................................................................ 53
D. Restricted Cash and Investments ............................................................................................................... 54
E. Receivables ................................................................................................................................................ 54
F. Prepaid Items ............................................................................................................................................. 54
G. Leases ........................................................................................................................................................ 54
H. Capital Assets ............................................................................................................................................ 55
I. Claims Payable .......................................................................................................................................... 56
J. Compensated Absences ............................................................................................................................. 56
K. Long-Term Debt and Other Long-Term Obligations ................................................................................ 56
L. Unearned Revenue ..................................................................................................................................... 57
M. Deferred Outflows and Inflows of Resources ........................................................................................... 57
N. Net Position and Fund Balance ................................................................................................................. 57
O. Use of Restricted/Unrestricted Net Position and Fund Balances .............................................................. 58
P. Interfund Transactions ............................................................................................................................... 58
Q. Property Taxes ........................................................................................................................................... 59
R. Pension and Other Postemployment Benefits (OPEB) Plans .................................................................... 59
S. Use of Accounting Estimates .................................................................................................................... 60
T. Implementation of New GASB Pronouncements For the Year Ended June 30, 2024 .............................. 60
U. Upcoming Government Accounting Standards Implementation ............................................................... 60
Note 2 – Cash and Investments ............................................................................................................................ F - 61
A. Demand Deposits ....................................................................................................................................... 62
B. Investments Authorized by the California Government
Code and the City’s Investment Policy ............................................................................................... 62
C. Risk Disclosures ........................................................................................................................................ 63
D. Investment in State Investment Pool ......................................................................................................... 65
E. Investment in Sonoma County Investment Pool ....................................................................................... 65
F. Investments Held in Public Agencies Retirement Services (PARS) Trust ............................................... 65
G. Fair Value Measurement ........................................................................................................................... 65
Note 3 – Lease Receivable..................................................................................................................................... F - 66
A. Governmental Activities ............................................................................................................................ 66
B. Business-Type Activities ........................................................................................................................... 66
Note 4 – Loans and Notes Receivable .................................................................................................................. F - 67
Note 5 – Interfund Receivables, Payables, and Transfers ................................................................................. F - 69
A. Long-Term Advances ................................................................................................................................ 69
B. Transfers .................................................................................................................................................... 70
CITY OF ROHNERT PARK
INDEX NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 48
Note 6 – Capital Assets ......................................................................................................................................... F - 71
A. Governmental Activities ............................................................................................................................ 71
B. Business-Type Activities ........................................................................................................................... 72
C. Successor Agency ...................................................................................................................................... 73
Note 7 – Long-Term Liabilities ............................................................................................................................ F - 73
A. Governmental Activities ............................................................................................................................ 74
B. Business-Type Activities ........................................................................................................................... 75
C. Successor Agency ...................................................................................................................................... 75
D. Other Long-Term Debt Disclosures .......................................................................................................... 76
Note 8 – Pension Plans .......................................................................................................................................... F - 77
A. Summary ................................................................................................................................................... 77
B. City Miscellaneous Plans .......................................................................................................................... 78
C. City Safety Plans ....................................................................................................................................... 82
Note 9 –Postemployment Healthcare Benefits .................................................................................................... F - 88
A. Summary ................................................................................................................................................... 88
B. General Information about OPEB ............................................................................................................. 89
C. Net OPEB Liability, OPEB Expense and Deferred Outflows/Inflows
of Resources Related to OPEB ........................................................................................................ 90
Note 10 – Other Required Disclosures ................................................................................................................ F - 93
A. Expenditures Exceeding Appropriations ................................................................................................... 93
B. Deficit Net Position/Fund Balances .......................................................................................................... 93
Note 11 – Fund Balance Classification ................................................................................................................ F - 94
Note 12 – Net Investment in Capital Assets ........................................................................................................ F - 96
Note 13 – Risk Management ................................................................................................................................ F – 96
Note 14 – Joint Ventures ...................................................................................................................................... F - 97
Note 15 – Memorandum of Understanding with Federated Indians of Graton Rancheria ........................... F - 98
Note 16 – Endowment Permanent Fund ............................................................................................................. F - 99
Note 17 – Commitments and Contingencies ....................................................................................................... F - 99
A. Claims and Litigation ................................................................................................................................ 99
B. Encumbrances .......................................................................................................................................... 100
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2024
F - 49
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The basic financial statements of the City of Rohnert Park, California (City) have been prepared in conformity with
accounting principles generally accepted in the United States of America (GAAP) as applied to governmental entities.
The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing
governmental accounting and financial reporting principles. The most significant of the City’s accounting policies are
described below.
A. Financial Reporting Entity
The City was incorporated on August 28, 1962. The City has a council-manager form of government and provides the
following services: public safety, public works (planning, building and zoning), park and recreation, cultural arts,
public utilities (water, sewer, recycled water, and refuse collection), golf course, and general administrative services.
Blended Component Units
The financial reporting entity consists of the primary government, the City, and its component units. Component units
are legally separate entities for which the elected officials of the primary government are financially accountable. In
addition, component units can be other organizations for which the primary government is accountable and their
exclusion would cause the reporting entity’s financial statements to be misleading or incomplete.
Blended component units, although legally separate entities, are, in substance part of the government’s operation and
so data from these units are combined with data of the primary government. Discretely presented component units, on
the other hand, are reported in a separate column in the combined financial statements to emphasize that they are legally
separate from the government.
Although the following are legally separate from the City, they have been “blended” as though they are part of the City
because the component unit’s governing body is substantially the same as the City’s and there is a financial benefit or
burden relationship between the City and the component unit; management of the City has operational responsibilities
for the component units; and/or the component units provide services entirely, or almost entirely, to the City or
otherwise exclusively, or almost exclusively, benefits the City, even though it does not provide services directly to it.
Rohnert Park Financing Authority (Financing Authority) – The Financing Authority is a joint powers authority,
organized pursuant to a joint exercise of powers agreement dated January 1, 1999 between the City and the Former
Community Development Commission of the City of Rohnert Park (Commission). The Financing Authority was
formed for the public purpose of assisting in financing activities for the benefit of the City and the Commission. The
Financing Authority’s governing board is the same as the City Council and a financial burden relationship exist between
the City and the Financing Authority as long-term liabilities outstanding are expected to be repaid with resources of
the City. The Financing Authority’s transactions are blended into the City’s basic financial statements.
City of Rohnert Park Foundation – On November 10, 2008, Focus Rohnert Park Corporation was incorporated as a
nonprofit 501(c)(3) public benefit corporation, and the name of the entity was subsequently amended to City of Rohnert
Park Foundation (Foundation) on October 24, 2011. The purpose of the Foundation is to raise funds in connection with
the development of civic projects in the City. The Foundation’s governing board is the same as the City Council. The
Foundation provides services that benefit the City and the City’s management has operational responsibility for the
Foundation. The Foundation’s transactions are blended into the City’s basic financial statements and reported in the
Rohnert Park Foundation nonmajor special revenue fund.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 50
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
B. Basis of Presentation, Accounting and Measurement Focus
The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity.
The operations of each fund are accounted for by providing a separate set of self-balancing accounts that comprise its
assets, deferred outflows of resources, liabilities, deferred inflows of resources, fund equity, revenues and expenditures
or expenses, as appropriate. Fund accounting segregates funds according to their intended purpose and is used to aid
management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number
of funds is maintained in accordance with legal and managerial requirements.
Government-wide Financial Statements
The City’s Government-Wide Financial Statements include a Statement of Net Position and a Statement of Activities
and Changes in Net Position. These statements present summaries of governmental and business-type activities for the
City accompanied by a total column. Fiduciary activities of the City are not included in these statements.
These financial statements are presented on an “economic resources” measurement focus and the accrual basis of
accounting. Accordingly, all of the City’s assets and liabilities, including capital assets, as well as infrastructure assets,
and long-term liabilities, are included in the accompanying Statement of Net Position. The Statement of Activities
presents changes in Net Position. Under the accrual basis of accounting, revenues are recognized in the period in which
they are earned while expenses are recognized in the period in which the liability is incurred. Under the accrual basis
of accounting, revenues, expenses, gains, losses, assets, deferred outflows of resources, liabilities, and deferred inflows
of resources resulting from exchange and exchange-like transactions are recognized when the exchange takes place.
Revenues, expenses, gains, losses, assets, deferred outflows of resources, liabilities and deferred inflows of resources
resulting from non-exchange transactions are recognized in accordance with the requirements of U.S. GAAP.
Program revenues include charges for services, special assessments, and payments made by parties outside of the
reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with
program expenses in the statement of activities to present the net cost of each program. Program revenues for the City
are classified in three categories:
Charges for services
Operating grants and contributions
Capital grants and contributions
Certain eliminations have been made in regards to interfund activities, payables and receivables. All internal balances
in the Statement of Net Position have been eliminated except those representing balances between the governmental
activities and the business-type activities, which are presented as internal balances and eliminated in the total primary
government column. In the Statement of Activities and Changes in Net Position, internal service fund transactions have
been eliminated; however, those transactions between governmental and business-type activities have not been
eliminated. The following interfund activities have been eliminated:
Advances to/from other funds
Transfers in/out
Governmental Fund Financial Statements
Governmental Fund Financial Statements include a Balance Sheet and a Statement of Revenues, Expenditures and
Changes in Fund Balances. An accompanying schedule is presented to reconcile and explain the differences in Net
Position as presented in these statements to the Net Position presented in the Government-Wide Financial Statements.
The City has presented all major funds that met the applicable criteria.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 51
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
B. Basis of Presentation, Accounting and Measurement Focus (Continued)
Governmental Fund Financial Statements (Continued)
All governmental funds are accounted for on a spending or "current financial resources" measurement focus and the
modified accrual basis of accounting. Accordingly, only current assets and current liabilities are included on the
Balance Sheet. The Statement of Revenues, Expenditures and Changes in Fund Balances presents increases (revenues
and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Under the
modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both
measurable and available to finance expenditures of the current period. Measurable means that the amounts can be
estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or
soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses an
availability period of 60 days for all revenues except grants, which use a six-month availability period.
Sales taxes, property taxes, franchise taxes, gas taxes, motor vehicle in-lieu, transient occupancy taxes, grants and
interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been
recognized as revenues of the current fiscal period to the extent normally collected within the availability period. Other
revenue items are considered to be measurable and available when cash is received by the government.
Revenue recognition is subject to the measurable and av ailable criteria for the governmental funds in the fund
financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e.,
the related goods or services are provided). Locally imposed derived tax revenues are recognized as revenues in the
period in which the underlying exchange transaction upon which they are based takes place. Imposed non-exchange
transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified,
they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received,
whichever occurs first. Government-mandated and voluntary non-exchange transactions have been recognized as
revenues when all applicable eligibility requirements have been met.
The Reconciliation of the Fund Financial Statements to the Government-Wide Financial Statements is provided to
explain the differences created by the integrated approach of GASB Statement No. 34.
The City reports the following major governmental funds:
General Fund is the City’s primary operating fund. It accounts for all financial resources of the general
government, except those required to be accounted for in any other funds.
Housing Projects Special Revenue Fund accounts for the housing assets and functions related to the Low and
Moderate Income Housing Program retained by the City following the dissolution of the Commission effective
February 1, 2012. It is used to account for the restricted revenue and expenditures of the City’s low and
moderate income housing activities.
City Capital Projects Fund accounts for resources used for the acquisition and construction of capital facilities
except for those facilities financed by enterprise funds.
Public Facility Finance Fee Special Revenue Fund accounts for the revenues and expenditures of the public
facility finance fee imposed per City’s Resolution 2008-126 related to the approved Public Facilities Finance
Plan (Facilities Plan). The Facilities Plan’s purpose is to manage the costs of capital facilities, maintenance,
and services that are impacted by the City’s new development.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 52
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
B. Basis of Presentation, Accounting and Measurement Focus (Continued)
Governmental Fund Financial Statements (Continued)
Graton Mitigation Supplemental Special Revenue Fund accounts for supplemental contributions and related
activities or mitigation of potential impacts pursuant to Section 3.4.1 of the MOU between the Federated
Indians of Graton Rancheria (Tribe) and the City.
Proprietary Fund Financial Statements
Proprietary Fund Financial Statements include a Statement of Net Position, a Statement of Revenues, Expenses and
Changes in Fund Net Position, and a Statement of Cash Flows for each major Proprietary Fund.
A separate column representing internal service funds is also presented in these statements. However, internal service
balances and activities have been combined with the governmental activities in the Government-Wide Financial
Statements. The City’s internal service funds include funds which provide services directly to other City funds. These
areas of service include: centralized data processing services (information technology), vehicle replacement, fleet
management, and facilities maintenance.
Proprietary funds are accounted for using the "economic resources" measurement focus and the accrual basis of
accounting. Accordingly, all assets and liabilities (whether current or noncurrent) are included on the Statement of Net
Position. The Statement of Revenues, Expenses and Changes in Fund Net Position presents increases (revenues) and
decreases (expenses) in total Net Position. Under the accrual basis of accounting, revenues are recognized in the period
in which they are earned while expenses are recognized in the period in which the liability is incurred. In these funds,
receivables have been recorded as revenue and provisions have been made for uncollectible amounts.
Operating revenues in the proprietary funds are those revenues that are generated from the primary operations of the
fund. All other revenues are reported as non-operating revenues. Operating expenses are those expenses that are
essential to the primary operations of the fund. All other expenses are reported as non-operating expenses.
The City reports the following major enterprise funds:
Water Fund accounts for water services provided to the residents of the City. The activities necessary to
provide such service are accounted for in the fund, including, but not limited to, water purchase, water
operations, maintenance, financing and related debt service, and billing and collection.
Sewer Fund accounts for sewage disposal services provided to the residents of the City. The activities necessary
to provide such service are accounted for in the fund, including, but not limited to, sewer operations,
maintenance, financing and related debt service, and billing and collection.
Fiduciary Fund Financial Statements
Fiduciary fund financial statements include a Statement of Net Position and a Statement of Changes in Fiduciary Net
Position. The City’s fiduciary funds represent agency funds and private purpose trust funds. Both agency funds and the
private purpose trust funds are accounted for on the full accrual basis of accounting.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 53
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
B. Basis of Presentation, Accounting and Measurement Focus (Continued)
Fiduciary Fund Financial Statements (Continued)
Fiduciary fund types are accounted for according to the nature of the fund.
Custodial Funds are a fiduciary fund type used to account for fiduciary activities that are not required to be reported in
pension (and other employee benefit) trust funds, investment trust funds, or private purpose trust funds. The City reports
the following custodial fund:
Assets Seizure Fund accounts for Federal and State seized assets held by the City in a trustee capacity until the
County of Sonoma District Attorney’s Office requests for remittance of the assets.
Private Purpose Trust Funds are a fiduciary fund type used to account for resources held and administrated under trust
or similar arrangement for the benefits of individuals, private organizations, or other governments. The City reports
the following private purpose trust funds:
Redevelopment Successor Agency Fund was created to serve as a custodian for the assets and to wind down the
affairs of the RDA on February 1, 2012, pursuant to Assembly Bill x1 26. Its purpose is to expeditiously wind
down the affairs of the dissolved Community Development Commission of the City (the “Commission”)
subject to the direction of a seven-member Oversight Board. This fund accounts for the receipt of property tax
revenues pursuant to the Redevelopment Dissolution Act and the assets transferred from the Commission. The
Successor Agency’s assets can only be used to pay enforceable obligations in existence at the date of dissolution
pursuant to the Recognized Obligation Payment Schedules approved by the California Department of Finance
(DOF) under the Redevelopment Dissolution Act.
C. Cash and Investments
The City pools cash resources from all funds in order to facilitate and maximize the management of cash. The balance
in the pooled cash account is available to meet current operating requirements. Cash in excess of current requirements
is invested in various interest-bearing accounts and other fixed income investments with varying terms. Interest earned
on investments is allocated to all funds based on average cash and investment balances.
Investments are presented at fair value except as noted below. Fair value is the amount at which a financial instrument
could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. Money
market investments (such as short–term, highly liquid debt instruments including bankers’ acceptances) and securities
(notes, bills, and obligations of the U.S. government and its agencies), and participating interest-earning investment
contracts (such as negotiable certificates of deposit and repurchase agreements) that have a remaining maturity at the
time of purchase of one year or less, are reported at amortized cost, which approximates fair value.
For purposes of the statement of cash flows, amounts reported as cash and cash equivalents, include amounts on
deposit in the City pool and any short-term, highly liquid investments that are both readily convertible to known
amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes
in interest rates.
U.S. GAAP establishes a framework for measuring fair value, and establishes disclosures about fair value
measurement. Investments, unless otherwise specified, recorded at fair value in the Statements of Net Position, are
categorized based upon the level of judgment associated with the inputs used to measure their fair value.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 54
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
C. Cash and Investments (Continued)
Levels of inputs are as follows:
Level 1 – Inputs are unadjusted, quoted prices for identical assets or liabilities in active markets at the
measurement date.
Level 2 – Inputs, other than quoted prices included in Level 1, which are observable for the assets or liabilities
through corroboration with market data at the measurement date.
Level 3 – Unobservable inputs that reflect management’s best estimate of what market participants would use
in pricing the assets or liabilities at the measurement date.
D. Restricted Cash and Investments
Certain restricted cash and investments are held by fiscal agents or the City for the redemption of bonded debt and for
acquisition and construction of certain capital projects.
E. Receivables
Customer or trade receivables are reported as “accounts receivable” and are shown net of an allowance for
uncollectible accounts based on historical and management estimates.
Noncurrent portions of long-term receivables (e.g. “notes receivable”) due to governmental fund types are reported in
their respective balance sheets despite their spending measurement focus. Recognition of governmental fund type
revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions
of long-term notes receivable are offset by restricted fund balance in the special revenue funds.
F. Prepaid Items
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in
both the government-wide and fund financial statements. Expenses/expenditures are incurred during the period
benefited by the prepayment (consumption method).
G. Leases
The City has a policy to recognize a lease receivable and a deferred inflow of resources related to leases for leases an
initial, individual value of $25,000 or more.
Lessor
The City is a lessor for leases of special purpose facilities, office and commercial space, and land. The City recognizes
leases receivable and deferred inflows of resources in the financial Statements.
At the commencement of a lease, the City initially measures the lease receivable at the present value of payments
expected to be received during the lease term. Subsequently, the lease receivable is reduced by the principal portion of
lease payments received. The deferred inflows of resources are initially measured as the initial amount of the lease
receivable, adjusted for lease payments received at or before the lease commencement date. Subsequently, the deferred
inflows of resources are recognized as revenue over the life of the lease term in a systematic and rational method.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 55
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
G. Leases (Continued)
Lessor (Continued)
Key estimates and judgments include how the City determines (1) the discount rate it uses to discount the expected
lease receipts to present value, (2) lease term, and (3) lease receipts.
The City uses its estimated incremental borrowing rate as the discount rate for leases.
The lease term includes the noncancellable period of the lease. Lease receipts included in the measurement
of the lease receivable is composed of fixed payments from the lessee.
The City monitors changes in circumstances that would require a remeasurement of its lease and will remeasure the
lease receivable and deferred inflows of resources if certain changes occur that are expected to significantly affect the
amount of the lease receivable.
H. Capital Assets
Capital assets, which include property, plant, equipment and infrastructure assets, are reported in the applicable
governmental or business-type activities columns in the government-wide financial statements. Such assets are
recorded at historical cost or estimated historical cost if purchased or constructed. Donated assets are valued at the fair
value of the assets on the date on which they were contributed. Donated works of art and similar items, and capital
assets received in a service concession arrangement are reported at acquisition value rather than fair value.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives
are not capitalized. The City defines capital assets as assets with an estimated useful life in excess of one year and an
individual cost of $5,000 or more. Capital assets are depreciated or amortized (assets under capital leases) using the
straight-line method over the lesser of their estimated useful lives or the capital lease period in the government-wide
and proprietary fund financial statements.
The estimated useful lives are as follows:
Asset Type Years
Infrastructure and buildings 30
Equipment purchased with FEMA funds 10
Furniture & fixtures 7
Vehicles 7
Equipment 5
Communication equipment 3
For all infrastructure systems, the City elected to use the Basic Approach as defined by GASB Statement No. 34 for
infrastructure reporting. The City defines infrastructure as the basic physical assets that allow the City to function. The
assets include the streets, water purification and distribution system, sewer collection and treatment system, parks and
recreation, lands and improvement system, storm water conveyance system, and buildings combined with the site
amenities such as parking and landscaped areas used by the City in the conduct of its business. Each major
infrastructure system can be divided into subsystems. For example, the street system can be subdivided into pavement,
curb and gutters, sidewalks, medians, streetlights, traffic control devices (signs, signals and pavement markings),
landscaping and land. These subsystems were not delineated in the basic financial statements. The appropriate
operating department maintains information regarding the subsystems.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 56
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
I. Claims Payable
The City records a liability to reflect an actuarial estimate of ultimate uninsured losses for both general liability claims
and workers’ compensation claims. The estimated liability for general liability claims and workers’ compensation
claims includes incurred but not reported (IBNR) claims and related loss adjustment expenses.
J. Compensated Absences
In accordance with negotiated labor agreements, employees accumulate earned but unused paid time off (PTO) and
other compensated leave. There is no liability for unpaid accumulated sick leave because the City does not pay any
amounts when employees separate from service with the City. All PTO and other compensated leave is accrued when
incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported in
governmental funds when due and payable only if it is expected to be settled with current financial resources.
Compensated absences for Governmental Activities are generally liquidated by the General Fund.
Government-Wide Financial Statements
For governmental and business-type activities, compensated absences are recorded as expenses when earned.
Governmental Fund Financial Statements
For governmental funds, compensated absences are recorded as expenditures in the year paid. The General Fund is
typically used to liquidate compensated absences. In proprietary funds, compensated absences are expensed to the
various funds in the period they are earned, and such fund’s share of the unpaid liability is recorded as a long-term
liability of the fund.
K. Long-Term Debt and Other Long-Term Obligations
Government-Wide Financial Statements and Proprietary Fund Financial Statements
Long-term debt and other financial obligations are reported as liabilities in the appropriate funds. Bond premiums and
discounts are deferred and amortized over the life of the bonds using straight line method. Bonds payable are reported
net of the applicable premium or discount. Issuance costs are expensed when incurred. Gains or losses on bond
refunding are reported as either deferred outflows of resources or deferred inflows of resources and amortized over the
term of the related debt.
Governmental Fund Financial Statements
The governmental fund financial statements do not present long-term debt but are shown in the Reconciliation of the
Governmental Funds Balance Sheet to the Government-Wide Statement of Net Position. Governmental fund types
recognize bond premiums and discounts during the current period. The face amount of debt issued is reported as other
financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on
debt issuances are reported as other financing uses. Debt issuance costs, whether or not withheld from the actual debt
proceeds received, are reported as debt service expenditures.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 57
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
L. Unearned Revenue
Unearned revenues arise when the City receives resources before it has a legal claim to them, as when grant monies
are received prior to incurring qualifying expenditures or when monies are received before the related services are
performed. In subsequent periods, when both revenue recognition criteria are met or when the City has a legal claim
to the resources, the liability for unearned revenue is removed from the balance sheet and revenue is recognized.
M. Deferred Outflows and Inflows of Resources
The Statement of Net Position and Balance Sheet – Governmental Funds reports separate sections for Deferred
Outflows of Resources, and Deferred Inflows of Resources, when applicable.
Deferred Outflows of Resources – represent a consumption of net assets that applies to a future period(s) and so will
not be recognized as an outflow of resources (expense/ expenditure) until then.
Deferred Inflows of Resources – represent an acquisition of net assets that applies to a future period(s) and so will
not be recognized as an inflow of resources (revenue) until that time.
N. Net Position and Fund Balance
Net Position Classifications
In the government-wide financial statements, net position is classified in three categories:
Net Investment in Capital Assets – This category groups all capital assets, including infrastructure, into one component
of net position. Accumulated depreciation, outstanding balances of debt and any debt-related deferred outflows and
inflows of resources that are attributable to the acquisition, construction, or improvement of these assets reduce the
balance of this category.
Restricted Net Position – This category consists of restricted assets reduced by liabilities and deferred inflows of
resources related to those assets. Enabling legislation authorizes the City to assess, levy, charge, or otherwise mandate
payment of resources and includes a legally enforceable requirement that those resources be used only for the specific
purposes stipulated in the legislation. The City’s restricted net position for the Performing Arts Center Endowment is
nonexpendable, and the remaining restricted net position is expendable.
Unrestricted Net Position – This category represents net position of the City that is not restricted for any project or
purpose.
Fund Balances Classifications
As prescribed by U.S. GAAP, governmental funds report fund balance in classifications based primarily on the extent
to which the City is bound to honor constraints on the specific purposes for which amounts in the funds can be spent.
As of June 30, 2024, fund balances for governmental funds are made up of the following:
Nonspendable Fund Balance – includes amounts that cannot be spent because they are either (a) not in a spendable
form, or (b) legally or contractually required to be maintained intact. The “not in spendable form” criterion includes
items that are not expected to be converted to cash, for example: deposits and prepaid items.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 58
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
N. Net Position and Fund Balance (Continued)
Fund Balances Classifications (Continued)
Restricted Fund Balance – includes amounts with constraints placed on their use that are either (a) externally imposed
by creditors, grantors, contributors, or laws or regulations of other governments; or (b) imposed by law through
constitutional provisions or enabling legislation. Restrictions may effectively be changed or lifted only with the consent
of resource providers.
Committed Fund Balance – includes amounts that can only be used for the specific purposes determined by a formal
action of the City’s highest level of decision-making authority. The City Council is the highest level of decision-making
authority for the City that can, by adoption of an ordinance, commit fund balances. Commitments may be changed or
lifted only by the City Council taking the same formal actions that imposed the original constraint occurring no later
than the close of the reporting period.
Assigned Fund Balance – includes amounts intended to be used by the City for specific purposes through budgetary
actions or delegation of authority by the City Council. Intent is expressed by the City Council or an official to whom
the City Council has delegated the authority (generally, the City Manager) to assign amounts to be used for specific
purposes.
Unassigned Fund Balance – includes amounts that have not been restricted, committed, or assigned. The general fund
is the only fund that reports a positive unassigned fund balance amount. In other governmental funds, it is not
appropriate to report a positive unassigned fund balance amount. However, in governmental funds other than general
fund, if expenditures incurred for specific purposes exceed the amounts that are restricted, committed, or assigned to
those purposes, it may be necessary to report a negative unassigned fund balance in that fund.
O. Use of Restricted/Unrestricted Net Position and Fund Balances
When an expense is incurred for purposes for which both restricted and unrestricted net position are available, the
City’s policy is to apply restricted net position first.
With respect to fund balance, the City considers restricted amounts to have been spent first when an expenditure is
incurred for purposes for which both restricted and unrestricted fund balance are available. Additionally, the City
considers committed amounts to have been spent first, assigned amounts to have been spent second, and unassigned
amounts to have been spent last when an expenditure is incurred for purposes for which committed, assigned, and
unassigned fund balance is available.
P. Interfund Transactions
During the normal course of operations, the City has numerous transactions among funds. The significant interfund
transactions that occurred during the year can be classified into two types:
Transfers – Transactions to allocate resources or the occurrence of specific capital or debt service expenditures to the
receiving fund. These transactions are recorded as transfers in and out in the year in which they are approved.
Loans Between Funds – Transactions to loan resources from one fund to another. Short-term loans are recorded as “due
from other funds” in the disbursing fund and “due to other funds” in the receiving fund. Long-term loans are recorded
as “advance to other funds” in the disbursing fund and “advance from other funds” in the receiving fund.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 59
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Q. Property Taxes
Under California law, property taxes are assessed and collected by the counties at a rate of up to 1% of assessed value,
plus other increases approved by the voters. Property taxes go into a pool and are then allocated to cities based on
complex formulas. Property taxes are collected by the Auditor-Controller-Treasurer-Tax Collector of the County of
Sonoma (County) and are remitted upon collection to the various taxing entities, including the City. Accordingly, the
City accrues only those taxes that are received from the County within sixty days after year-end for governmental
funds.
For assessment and collection purposes, property is classified as either “secured” or “unsecured” and is listed
accordingly on separate parts of the assessment roll. The “secured roll” is that part of the assessment roll containing
State-assessed property and real property having a tax lien that is sufficient, in the opinion of the County Assessor, to
secure payment of the taxes. Unsecured property comprises all taxable property not attached to land, such as personal
property or business property. Every tax levied by a county that becomes a lien on secured property has priority over
all present and future private liens arising pursuant to State law on the secured property, regardless of the time of the
creation of the other liens. A tax levied on unsecured property does not become a lien against the taxed unsecured
property, but may become a lien on other property owned by the taxpayer.
Valuation of secured property and establishment of a statutory tax lien occur as of January 1 prior to the tax year (the
tax year is the July 1 – June 30 fiscal year of the State) of the related tax levy, and the secured and unsecured tax rolls
are certified on or before July 31 of the tax year by the County Assessor.
The County assesses property values, levies bills, and collects taxes as follows:
Secured Unsecured
Lien Dates January 1 January 1
Levy Dates January 1 January 1
Due Dates 50% on November 1 July 1
50% on February 1
Delinquent after December 10 (for November)August 31
April 10 (for February)
The City does not have the ability to control the levy rate or the amount of property taxes remitted by the County
because these are governed by State law.
R. Pension and Other Postemployment Benefits (OPEB) Plans
For purposes of measuring the net pension liability and net OPEB liability, deferred outflows/inflows of resources
related to pension and OPEB, and pension and OPEB expenses, information about the fiduciary net position of the
City’s pension and OPEB plans and additions to/deductions from the plans’ fiduciary net positions have been
determined on the same basis as they are reported by the California Public Employees’ Retirement System (CalPERS)
and the California Employer’s Retiree Benefit Trust (CERBT) Fund Program, respectively. For this purpose, benefit
payments (including refunds of employee contributions) are recognized when due and payable in accordance with the
benefit terms. CalPERS plan member contributions are recognized in the period in which the contributions are due.
Investments are reported at fair value. The governmental activities share of the net pension liability and net OPEB
liability are typically liquidated by the General Fund.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 60
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
R. Pension and Other Postemployment Benefits (OPEB) Plans (Continued)
The following timeframes are used for pension and OPEB reporting:
Pension
Valuation date June 30, 2022
Measurement date June 30, 2023
Measurement period July 1, 2022 to June 30, 2023
OPEB
Valuation date June 30, 2023
Measurement date June 30, 2023
Measurement period July 1, 2022 to June 30, 2023
S. Use of Accounting Estimates
The preparation of the basic financial statements in conformity with U.S. GAAP requires management to make
estimates and assumptions. These estimates and assumptions affect the reported amounts of assets and liabilities and
the disclosure of contingent assets and liabilities. In addition, estimates affect the reported amount of revenues and
expenses. Actual results could differ from these estimates and assumptions.
T. Implementation of New GASB Pronouncements for the Year Ended June 30, 2024
The requirements of the following accounting standards are effective for the purpose of implementation, if applicable
to the City, for the year ended June 30, 2024. The financial statements included herein apply the requirements and
provisions of these statements, including necessary retroactive adjustments to financial statement classifications and
presentations.
GASB Statement No. 100
In June 2022, GASB issued Statement No. 100, Accounting Changes and Error Corrections – an Amendment of GASB
Statement No. 62. The primary objective of this Statement is to enhance accounting and financial reporting
requirements for accounting changes and error corrections to provide more understandable, reliable, relevant,
consistent, and comparable information for making decisions or assessing accountability. Implementation of this
Statement did not have a significant effect on the City's financial statements for the fiscal year ended June 30, 2024.
U. Upcoming Government Accounting Standards Implementations
GASB Statement No. 101
In June 2022, GASB issued Statement No. 101, Compensated Absences. The objective of this Statement is to better
meet the information needs of financial statement users by updating the recognition and measurement guidance for
compensated absences. That objective is achieved by aligning the recognition and measurement guidance under a
unified model and by amending certain previously required disclosures. Application of this statement is effective for
the City’s fiscal year ending June 30, 2025.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 61
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
U. Upcoming Government Accounting Standards Implementations (Continued)
GASB Statement No. 102
In December 2023, GASB issued Statement No. 102, Certain Risk Disclosures. The objective of this Statement is to
provide users of government financial statements with essential information about risks related to a government’s
vulnerabilities due to certain concentrations or constraints. That objective is achieved by requiring governments to
assess whether a concentration or constraint makes the primary government reporting unit or other reporting units that
report a liability for revenue debt vulnerable to the risk of a substantial impact. The statement also requires a
government to assess whether an event or events associated with a concentration or constraint that could cause the
substantial impact have occurred, have begun to occur, or are more likely than not to begin to occur within 12 months
of the date the financial statements are issued. Application of this statement is effective for the City’s fiscal year ending
June 30, 2025. Earlier application is encouraged.
GASB Statement No. 103
In April 2024, GASB issued Statement No. 103, Financial Reporting Model\ Improvements. The objective of this
Statement is to improve key components of the financial reporting model to enhance its effectiveness in providing
information that is essential for decision making and assessing a government’s accountability. Application of this
statement is effective for the City’s fiscal year ending June 30, 2026.
GASB Statement No. 104
In September 2024, GASB issued Statement No. 104, Disclosure of Certain Capital Assets. This Statement requires
certain types of capital assets to be disclosed separately in the capital assets note disclosures required by Statement 34.
Lease assets recognized in accordance with Statement No. 87, Leases, and intangible right-to-use assets recognized in
accordance with Statement No. 94, Public-Private and Public-Public Partnerships and Availability Payment
Arrangements, should be disclosed separately by major class of underlying asset in the capital assets note disclosures.
Subscription assets recognized in accordance with Statement No. 96, Subscription-Based Information Technology
Arrangements, also should be separately disclosed. In addition, this Statement requires intangible assets other than
those three types to be disclosed separately by major class. Application of this statement is effective for the City’s
fiscal year ending June 30, 2026.
NOTE 2 – CASH AND INVESTMENTS
Cash and investments are presented in the accompanying financial statements at June 30, 2024 as follows:
Fiduciary Funds
Governmental Business-Type Statement of
Activities Activities Total Net Position Total
Cash and investments 114,517,303$ 45,389,662$ 159,906,965$ 4,816,249$ 164,723,214$
Restricted cash and investments 99,056 512,399 611,455 - 611,455
Cash and investments with fiscal agents - 789 789 1,913,523 1,914,312
Total cash and investments 114,616,359$ 45,902,850$ 160,519,209$ 6,729,772$ 167,248,981$
Government-Wide Statement of Net Position
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 62
NOTE 2 – CASH AND INVESTMENTS (Continued)
Cash and investments at June 30, 2024, consisted of the following:
Cash:
Cash on hand 2,605$
Deposits with financial institution 25,241,718
Total cash 25,244,323
Investments:
Investments 140,090,346
Investments held by bond trustee 1,914,312
Total investments 142,004,658
Total cash and investments 167,248,981$
A. Demand Deposits
The carrying amounts of the City’s demand deposits were $25,260,498 at June 30, 2024. Bank balances were
$27,682,898 at that date. The total amount of which was collateralized or insured with securities held by the pledging
financial institutions in the City’s name is discussed below.
The California Government Code requires California banks and savings and loan associations to secure the City’s
cash deposits by pledging securities as collateral. This Code states that collateral pledged in this manner shall have
the effect of perfecting a security interest in such collateral superior to those of a general creditor. Thus, collateral
for cash deposits is considered to be held in the City's name.
The market value of pledged securities must equal at least 110% of the City's cash deposits. California law also
allows institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the
City’s total cash deposits. The City may waive collateral requirements for cash deposits; however, the City has not
waived the collateralization requirements.
B. Investments Authorized by the California Government Code and the City’ Investment Policy
The table below identifies the investment types that are authorized for the City by the California Government Code (or
the City’s investment policy, where more restrictive). The table also identifies certain provisions of the California
Government Code that address interest rate risk, and concentration of credit risk. This table does not address
investments of debt proceeds held by bond trustees that are governed by the provisions of debt agreements of the City,
rather than the general provision of the California Government Code or the City’s investment policy:
Minimum Maximum Maximum
Maximum Credit Percentage of Investment in
Authorized Investment Typ e Maturity Quality Portfolio One Issuer
U.S. Treasury Bills, Bonds, and Notes 5 years N/A 100%No Limit
U.S. Government Agency Securities 5 years N/A 100%No Limit
Negotiable Certificates of Deposits 5 years N/A 30%5%
Money Market Mutual Funds 5 years Highest Category 20%10%
State of California Local
Agency Investment Fund (LAIF)N/A N/A Up to $65 million No Limit
Under the provisions of the City’s investment policy, the City may also invest in the Sonoma County Investment Pool.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 63
NOTE 2 – CASH AND INVESTMENTS (Continued)
B. Investments Authorized by the California Government Code and the City’ Investment Policy (Continued)
In accordance with Section 53651 of the California Government Code, the City cannot invest in inverse floaters, range
notes, or interest-only strips that are derived from a pool of mortgages, or in any security that could result in zero
interest accrual if held to maturity. The limitation does not apply to investments in shares of beneficial interest issued
under the Investment Company Act of 1940 that are authorized investments under Section 53601 of the California
Government Code. A five-year maximum maturity for each investment is allowed unless approved by the City Council.
The City has also implemented investment guidelines for its Public Agencies Retirement Services (PARS) trust which
authorized the investments in U.S. Treasury securities, federal agencies and U.S. guaranteed obligations, corporate
notes, certificates of deposit, bankers’ acceptances, equities investments, and mutual funds.
C. Risk Disclosures
Disclosures Relating to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rate will adversely affect the fair value of an investment.
Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market
interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination
of shorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio
is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed
for operations.
Information about the sensitivity of the fair values of the City’s investments (including investments held by bond
trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City’s
investments by maturity. For purposes of the schedule shown on the next page, any callable securities are assumed to
be held to maturity.
Investment T ype Total 1 year or fewer 1 to 2 years Over 2 years
Local Agency Investment Fund 33,635,561$ 33,635,561$ -$ -$
Sonoma County Investment Pool 41,652,234 41,652,234 - -
Investments Held in PARS Trust 522,006 522,006 - -
Negotiable Certificates of Deposit 14,052,776 2,201,156 4,371,932 7,479,688
U.S. Government Agency Securities 7,043,675 - 1,900,051 5,143,624
U.S. Treasuries 34,149,527 27,135,856 2,183,147 4,830,524
Collateralized Mortgage Obligations 1,034,091 58,166 244,201 731,724
Corporate Medium Term Notes 5,343,794 679,101 1,044,601 3,620,092
Asset Backed Securities 1,163,828 244,255 59,771 859,802
Money market mutual funds 127,263 127,263 - -
Supranationals 1,365,591 195,000 282,772 887,819
Held by bond trustee:
Money market mutual funds 1,914,312 1,914,312 - -
Total investments 142,004,658$ 108,364,910$ 10,086,475$ 23,553,273$
Investment Maturities
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 64
NOTE 2 – CASH AND INVESTMENTS (Continued)
C. Risk Disclosures (Continued)
Disclosures Relating to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the
investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization.
However, some issuers do not seek a credit rating. For instance, the California Local Agency Investment Fund (LAIF)
has not sought or received a credit rating. In these cases, the purchaser is solely responsible for performing their own
due diligence before purchasing an investment or participating in an external investment pool. Certificates of deposit
of $250,000 or less are fully insured by the Federal Deposit Insurance Corporation (FDIC), and therefore, do not seek
a credit rating. Presented below is the minimum rating required by (where applicable) the California Government Code,
the City’s investment policy, or debt agreements, and the actual rating as of year-end for each investment type.
Minimum Ratings
Legal at Year-End
Investment Type Total Rating AA or AAA Not Rated
Local Agency Investment Fund 33,635,561$ N/A -$ 33,635,561$
Sonoma County Investment Pool 41,652,234 N/A - 41,652,234
Investments Held in PARS Trust 522,006 N/A - 522,006
Negotiable Certificates of Deposit 14,052,776 N/A - 14,052,776
U.S. Government Agency Securities 7,043,675 N/A - 7,043,675
U.S. Treasuries 34,149,527 N/A - 34,149,527
Federal Agency Securities 1,034,091 N/A - 1,034,091
Corporate Medium Term Notes 5,343,794 N/A - 5,343,794
Asset Backed Securities 1,163,828 N/A - 1,163,828
Money market mutual funds 127,263 N/A - 127,263
Supranationals 1,365,591 N/A - 1,365,591
Held by bond trustee:
Money market mutual funds 1,914,312 N/A 1,914,312 -
Total investments 142,004,658$ 1,914,312$ 140,090,346$
Disclosure Relating to Concentration of Credit Risk
The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond
that stipulated in the Government Code. GASB Statement No. 40 requires disclosure by amount and issuer, of
investments in any one issuer that represent 5% or more of total investments. At June 30, 2024, there we no investments
in any one issuer (other than U.S. Treasury securities, mutual funds, and external investment pools) that represents 5%
or more of the City's total investments.
Disclosures Relating to Custodial Credit Risk
The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g. broker-
dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that
are in the possession of another party. None of the City’s investments was subject to custodial credit risk. At
June 30, 2024, the City’s deposits (bank balances) were collateralized under California Law.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 65
NOTE 2 – CASH AND INVESTMENTS (Continued)
D. Investment in State Investment Pool
The City is a participant in LAIF which is regulated by California Government Code Section 16429 under the oversight
of the Treasurer of the State of California. As of June 30, 2024, the City had $33,635,561 invested in LAIF. LAIF
determines fair value on its investment portfolio based on market quotations for those securities where market
quotations are readily available and based on amortized cost or best estimate for those securities where market value
is not readily available. LAIF is reported at amortized cost, which approximates fair value.
E. Investment in Sonoma County Investment Pool
As of June 30, 2024, the City’s investment in the County Pool, an external investment pool has a weighted average
maturity of 664 days. The County’s Pool is subject to regulatory oversight by the County’s Treasury Oversight
Committee. The County determines fair value on its investment portfolio based on market quotations for those
securities where market quotations are readily available, and on amortized cost or best estimate for those securities
where market value is not readily available. The value of the pool shares in the Sonoma County Investment Pool that
may be withdrawn is determined on an amortized cost basis, which is different from the fair value of the City’s position
in the pool. At June 30, 2024, the total amount invested by all public agencies in the Sonoma County Investment Pool
was approximately $3.7 billion.
F. Investments Held in Public Agencies Retirement Services (PARS) Trust
The City established an irrevocable trust with PARS for the purpose of accumulating additional resources restricted
for retirement benefits. PARS is the trust administrator while the City, as the plan administrator, is responsible to
provide direction on the usage and distribution of the funds held in the PARS Trust. During the year ended
June 30, 2024, the City contributed $0 to the PARS Trust. At June 30, 2024, the total amount accumulated in the PARS
Trust was $522,006.
G. Fair Value Measurement
Fair value of assets measured on a recurring basis at June 30, 2024, are as follows:
Investments measured by fair value level:Total Level 1 Level 2 Level 3
Negotiable Certificates of Deposit 14,052,776$ -$ 14,052,776$ -$
U.S. Government Agency Securities 7,043,675 - 7,043,675 -
U.S. Treasuries 34,149,527 - 34,149,527 -
Federal Agency Securities 1,034,091 - 1,034,091 -
Corporate Medium Term Notes 5,343,794 - 5,343,794 -
Asset Backed Securities 1,163,828 - 1,163,828 -
Money market mutual funds 127,263 - 127,263 -
Supranationals 1,365,591 - 1,365,591 -
Total investments by fair value level 64,280,545 - 64,280,545 -
Investments not subject to the fair value hierarchy:
Local Agency Investment Fund 33,635,561
Sonoma County Investment Pool 41,652,234
Investments Held in PARS Trust 522,006
Money market mutual funds 1,914,312
Total investments not subject to the fair value hierarchy 77,724,113
Total investments 142,004,658$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 66
NOTE 2 – CASH AND INVESTMENTS (CONTINUED)
G. Fair Value Measurement (Continued)
Debt and equity securities classified in Level 1 are valued using prices quoted in active markets for those securities. Debt
and equity securities classified in Level 2 are valued using the following approaches:
• U.S. Treasuries, U.S. Government Agency Securities, Federal Agency Securities, Commercial Paper, and
Supranational Securities: quoted prices for identical securities in markets that are not active;
• Medium term notes: quoted prices for similar securities in active markets; and
• Asset-backed securities: recent appraisals of the asset value.
NOTE 3 – LEASE RECEIVABLE
A. Governmental Activities
The portion of the City’s property is leased to others. Such property includes special purpose facilities, office and
commercial space, and land. Lease receivable consists of agreements with other for the right-to-use of the underlying
assets at various locations owned by the City. The terms of the arrangements range from 1 to 14 years. The calculated
interest rates used vary depending on the length of the lease. For the fiscal year ended June 30, 2024, the City
recognized $224,332 in lease revenue and $30,158 in interest revenue.
A summary of changes in lease receivable for the fiscal year ended June 30, 2024 is as follows:
Balance Balance Due within Due in More
July 1, 2023 Additions Deletions June 30, 2024 One Year Than One Year
Leases receivable 2,159,052$ -$ (252,771)$ 1,906,281$ 214,904$ 1,691,377$
Total 2,159,052$ -$ (252,771)$ 1,906,281$ 214,904$ 1,691,377$
Classification
As of June 30, 2024, the required payments for these leases, including interest, are:
Year Ending
June 30, Principal Interest Total
2025 214,904$ 26,925$ 241,829$
2026 218,098 23,731 241,829
2027 221,340 20,490 241,830
2028 225,755 17,198 242,953
2029 234,782 13,795 248,577
2030-2033 791,402 22,623 814,025
Total 1,906,281$ 124,762$ 2,031,043$
B. Business-Type Activities
The portion of the City’s property is leased to others. Such property includes special purpose facilities, office and
commercial space, and land. Lease receivable consists of agreements with other for the right-to-use of the underlying
assets at various locations owned by the City. The terms of the arrangements range from 2 to 11 years. The calculated
interest rates used vary depending on the length of the lease. For the fiscal year ended June 30, 2024, the City
recognized $56,913 in lease revenue and $7,279 in interest revenue.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 67
NOTE 3 – LEASE RECEIVABLE (Continued)
B. Business-Type Activities (Continued)
A summary of changes in lease receivable for the fiscal year ended June 30, 2024 is as follows:
Balance Balance Due within Due in More
July 1, 2023 Additions Deletions June 30, 2024 One Year Than One Year
Leases receivable 518,993$ -$ (54,329)$ 464,664$ 55,136$ 409,528$
Total 518,993$ -$ (54,329)$ 464,664$ 55,136$ 409,528$
Classification
As of June 30, 2024, the required payments for these leases, including interest, are:
Year Ending
June 30, Principal Interest Total
2025 55,136$ 6,473$ 61,609$
2026 55,952 5,656 61,608
2027 56,782 4,826 61,608
2028 57,624 3,984 61,608
2029 58,479 3,129 61,608
2030-2032 180,691 4,133 184,824
Total 464,664$ 28,201$ 492,865$
NOTE 4 – LOANS AND NOTES RECEIVABLE
At June 30, 2024, loans and notes receivable consisted of the following:
Allowance for Financial Unavailable
Notes Receivable Doubtful Accounts Statement Revenue
Balance Balance Balance Balance
June 30, 2024 June 30, 2024 June 30, 2024 June 30, 2024
City:
Housing Projects Special Revenue Fund:
CalHOME Program Loans 1,301,051$ (911,051)$ 390,000$ 141,695$
Sonoma County CDC Rehabilitation Loans 115,563 - 115,563 34,173
Burbank Housing - Arbors Loan 5,525,919 - 5,525,919 1,510,919
Vida Nueva Partners - Affordable Housing Loan 1,967,167 - 1,967,167 292,167
Rainbow-Copeland Creek LLC Loan 1,398,608 - 1,398,608 198,608
Muirfield Apartments Loan 1,564,160 (953,160) 611,000 -
Burbank Housing - Santa Alicia Drive Presbiterian Loan 500,500 (240,500) 260,000 -
Burbank Housing - East Cotati Avenue Loan 473,907 - 473,907 -
Total Housing Projects Special Revenue Fund 12,846,875 (2,104,711) 10,742,164 2,177,562
UDSP Maintenance Annuity Special Revenue Fund 62,639 - 62,639 62,639
City Capital Project Fund 27,623 - 27,623 -
Total City 12,937,137$ (2,104,711)$ 10,832,426$ 2,240,201$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 68
NOTE 4 – LOANS AND NOTES RECEIVABLE (Continued)
Housing Projects Special Revenue Fund
The Community Development Commission of the City (the “Commission”) extended various developer loans, first-
time homebuyer loans, and rehabilitation loans to property owners for the rehabilitation and improvements of
commercial buildings and residential homes, and other loans for families and individuals of low/moderate income. The
following loans and notes receivable were transferred from the Commission to the City’s Housing Projects Special
Revenue Fund on February 1, 2012, when all redevelopment agencies in California ceased to exist:
On April 2007, the Commission was awarded $600,000 of funding for an owner occupied rehabilitation loan program
through the CalHome program which is administered by California Department of Housing and Community
Development (“HCD”). The Sonoma County Community Development Commission (“SCCDC”) was also awarded
$600,000 of CalHome funding and will be administering our CalHome program. The loans are deferred payment loans
that have a 30 year term with 3% simple interest. The balance for the CalHOME Program Loans and SCCDC
Rehabilitation Loans as of June 30, 2024, including principal and interest, were $1,301,051 and $115,563, respectively.
On September 13, 2005, the Commission entered into an Affordable Housing and Loan Agreement with Burbank
Housing to develop a 56-unit affordable housing project on a City-owned City Hall Drive site. The term of the loan
agreement is a non-recourse loan in the amount of $4,015,000, which accrues interest at the rate of 2% per annum and
is deferred for 55 years. The balance as of June 30, 2024, including principal and interest, was $5,525,919.
On May 23, 2006, the Commission entered into an Affordable Housing and Loan Agreement with Vida Nueva Partners
for the development of the Vida Nueva Affordable Housing Project, which includes twenty-four (24) very-low income
permanent supportive housing units (carrying 55-year affordability restrictions), a community building, laundry
facilities, a management office and activity and counseling rooms. The loan agreement provided for the Commission
to loan $1,675,000 to Vida Nueva Partners at an accrued interest rate of 1% per annum, with the principal and accrued
interest deferred for 55 years. The balance as of June 30, 2024, including principal and interest, was $1,967,167.
On December 12, 2007, the Commission executed a loan agreement to Rainbow-Copeland Creek LLC for
improvements to Copeland Creek Apartments (an all senior affordable housing complex) for $1,200,000. The funds
were primarily used for energy efficient improvements at the complex. The loan accrues interest at a rate of 1% per
annum, with the principal and accrued interest deferred for 55 years, as defined in the loan agreement. The balance as
of June 30, 2024, including principal and interest, was $1,398,608.
On January 27, 1998, the Commission entered into a note agreement with Muirfield Apartments for supportive housing
for persons with disabilities and low-income persons. The Commission advanced funds to Muirfield Apartments for
the pre-development and development expenses in the amount of $611,000 accruing 6% per annum, simple interest.
Interest shall accrue and be paid concurrently with principal on or before June 30, 2039. During the term of this note,
Muirfield Apartments may request and the Commission, at its option, to cancel or extend the terms of the note. The
balance as of June 30, 2024, including principal and interest, was $1,564,160.
On July 1, 1995, the Commission and Burbank Housing Development Corp. executed a loan agreement in the amount
of $260,000. The loan was for pre-development costs for the property at 120 Santa Alicia Drive for residential low-
income housing. The note accrues 3% per annum simple interest and is to be paid concurrently with principal on or
before September 1, 2024. During the term of this loan, Burbank Housing Development may request and the
Commission, at its option, may cancel or extend the terms of the note. The balance as of June 30, 2024, including
principal and interest, was $500,500.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 69
NOTE 4 – LOANS AND NOTES RECEIVABLE (CONTINUED)
Housing Projects Special Revenue Fund (Continued)
On August 23, 1991, the Commission entered into a non-recourse promissory note in the amount of $390,000 with
Burbank Housing Development Corp. for the construction of 50 low income rental housing units at 781 East Cotati
Avenue. The note bears interest at 8% simple interest per annum and is due on or before July 16, 2069. During the
term of this note, Burbank Housing Development may request and the Commission, at its option, may cancel or extend
the terms of the note. The balance as of June 30, 2024, including principal and interest, was $473,907.
UDSP Maintenance Annuity Special Revenue Fund
On May 9, 2017 the City executed an amendment to the Foxtail Golf Course Lease Agreement incorporating a loan to
Rohnert Park Golf, L.P. for $177,000. The funds were primarily used to renovate the bunkers on the North Golf Course.
The loan accrues interest at a rate of 5% per annum on the amount of unpaid principal. The balance as of June 30, 2024,
including principal and interest, was $62,639.
City Capital Project Fund
On January 1, 2022 the City executed an amendment to the Foxtail Golf Course Lease Agreement incorporating a loan
to Rohnert Park Golf, LLP. for $38,103. The funds were primarily used to finance an irrigation pump. The loan accrues
interest at a rate of 2% per annum on the amount of unpaid principal. The balance as of June 30, 2024, including
principal and interest, was $27,623.
NOTE 5 – INTERFUND RECEIVABLES, PAYABLES, AND TRANSFERS
A. Long-Term Advances
At June 30, 2024, the balances of long-term advances were as follows:
Advances From Advances To Amount
Water Fund UDSP Maintenance Annuity Special Revenue Fund 503,750$
Water Fund Performing Art Center Endowment Permanent Fund 408,038
Water Fund Vehicle Replacement Internal Service Fund 609,538
Total 1,521,326$ On August 7, 2017, the City Council approved the borrowing from the nonmajor governmental funds and internal
service fund of $1,800,000 and $1,200,000, respectively, to the Water Enterprise Fund to redeem the outstanding
2005A Water Revenue Bonds on September 1, 2017. The advance bears an interest rate of the higher of 3.00% or the
rate of return of the Sonoma County Investment Pool. During the year ended June 30, 2024, $50,850 of interest was
accrued and repayment of $295,850 was made. At June 30, 2024, the total advance balance was $1,521,326. The
balance at June 30, 2024, includes accrued interest of $13,674.
The annual requirements to amortize the advances are as follows:
Year Ending
June 30, Principal Interest Total
2025 255,000$ 43,425$ 298,425$
2026 265,000 35,700 300,700
2027 270,000 27,675 297,675
2028 280,000 19,500 299,500
2029 290,000 11,025 301,025
2030 150,000 2,250 152,250
Total 1,510,000$ 139,575$ 1,649,575$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 70
NOTE 5 – INTERFUND RECEIVABLES, PAYABLE, AND TRANSFERS (CONTINUED)
B. Transfers
Interfund transfers during the year ended June 30, 2024, consisted of the following:
Transfers In Transfers Out Amount Purpose
General Fund Housing Projects Special Revenue Fund 250,000$ Various operating activities
General Fund Casino MOU Supplemental Special Revenue Fund 291,299 Various operating activities
General Fund Public Facility Finance Fee Special Revenue Fund 254,687 Various operating activities
General Fund Supplemental Law Enforcement Services Special Revenue Fund 229,253 Various operating activities
General Fund Measure M Fire Benefit Assessment Special Revenue Fund 759,524 Various operating activities
General Fund Rohnert Park Foundation Special Revenue Fund 1,052,455 Various operating activities
General Fund UDSP Maintenance Annuity Special Revenue Fund 37,000 Various operating activities
General Fund Graton Mitigation Neighborhood Upgrade Special Revenue Fund 1,165,970 Various operating activities
General Fund Community Facilities District Southeast Special Revenue Fund 900,463 Various operating activities
General Fund State Gasoline Tax Special Revenue Fund 84,500 Various operating activities
General Fund Community Facilities District Bristol Special Revenue Fund 85,956 Various operating activities
General Fund Community Facilities District Westside Special Revenue Fund 205,593 Various operating activities
General Fund Water Enterprise Fund 117,000 Various operating activities
General Fund Sewer Enterprise Fund 63,000 Various operating activities
General Fund Information Technology Internal Service Fund 95,000 Various operating activities
Subtotal 5,591,700
City Capital Projects Fund General Fund 93,745 Capital projects funding
City Capital Projects Fund Public Facility Finance Fee Special Revenue Fund 1,844,633 Capital projects funding
City Capital Projects Fund Casino MOU Supplemental Special Revenue Fund 812,174 Capital projects funding
City Capital Projects Fund General Plan Maintenance Fee Special Revenue Fund 122,892 Capital projects funding
City Capital Projects Fund State Gasoline Tax Special Revenue Fund 111,383 Capital projects funding
City Capital Projects Fund Measure M Parks Special Revenue Fund 156,222 Capital projects funding
City Capital Projects Fund Measure M Traffic Special Revenue Fund 5,447 Capital projects funding
City Capital Projects Fund DIVCA AB2987 - PEG Fees Special Revenue Fund 19,115 Capital projects funding
City Capital Projects Fund Performing Art Center Facility Capital Reserve Special Revenue Fund 6,247 Capital projects funding
City Capital Projects Fund Rohnert Park Foundation Special Revenue Fund 97,258 Capital projects funding
City Capital Projects Fund Graton Mitigatoin Neighborhood Upgrade Special Revenue Fund 34,419 Capital projects funding
City Capital Projects Fund Affordable Housing Residential Fee Special Revenue Fund 105,649 Capital projects funding
City Capital Projects Fund Information Technology Internal Service Fund 17,888 Capital projects funding
Subtotal 3,427,072
Golf Course Enterprise Fund General Fund 5,000 Program subsidy
Recycled Water Enterprise Fund Golf Course Enterprise Fund 1,375 Program subsidy
Vehicle Replacement Internal Service Fund General Fund 100,000 Capital projects funding
Facilities Management Internal Service Fund General Fund 1,445,235 Capital projects funding
Community Services Facility Fee Special Revenue Fund Facilities Management Internal Service Fund 38,124 Capital projects funding
Performing Art Center Facility Capital Reserve Special Revenue Fund Facilities Management Internal Service Fund 146,784 Capital projects funding
Sports Center Facility Capital Reserve Special Revenue Fund Facilities Management Internal Service Fund 148,340 Capital projects funding
Subtotal 1,778,483
Sewer Enterprise Fund Public Facility Finance Fee Special Revenue Fund 175,806 Debt service
Graton Mitigation Public Services Special Revenue Fund Graton Mitigation Law Enforcement Special Revenue Fund 270,183 Various operating activities
Graton Mitigation Public Services Special Revenue Fund Graton Mitigation Problem Gambling Special Revenue Fund 706,183 Various operating activities
Graton Mitigation Public Services Special Revenue Fund Graton Mitigation Waterway Special Revenue Fund 187,589 Various operating activities
Subtotal 1,163,955
Total 12,243,391$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 71
NOTE 6 – CAPITAL ASSETS
A. Governmental Activities
The summary of changes in governmental activities capital assets for the year ended June 30, 2024, is as follows:
Balance Balance
July 1, 2023 Additions Retirements Transfers June 30, 2024
Nondepreciable assets:
Land 20,810,397$ -$ (1)$ -$ 20,810,396$
Construction in progress 15,182,254 5,097,432 - (8,887,988) 11,391,698
Total nondepreciable assets 35,992,651 5,097,432 (1) (8,887,988) 32,202,094
Depreciable assets
Infrastructure, structures and improvements 202,645,949 13,385,772 (730,060) 8,282,526 223,584,187
Equipment 22,097,664 2,385,785 (366,572) 605,462 24,722,339
Total depreciable assets 224,743,613 15,771,557 (1,096,632) 8,887,988 248,306,526
Accumulated depreciation:
Infrastructure, structures and improvements (97,787,258) (5,351,779) - - (103,139,037)
Equipment (18,573,317) (106,284) 361,760 - (18,317,841)
Total accumulated depreciation (116,360,575) (5,458,063) 361,760 - (121,456,878)
Total depreciable assets, net 108,383,038 10,313,494 (734,872) 8,887,988 126,849,648
Total capital assets, net 144,375,689$ 15,410,926$ (734,873)$ -$ 159,051,742$
Depreciation expense was charged to the functions/programs of the governmental activities as follows:
Governmental Activities:
General government 158,956$
Public safety 706,139
Public works 3,238,199
Parks and recreation 1,354,769
Total governmental activities 5,458,063$
Construction in progress for governmental activities at June 30, 2024 is comprised of the following:
Expended as of
Project Name June 30, 2024
Honeybee Pool Renovation 2,190,623$
State Farm Rehabilitation Phase 1 1,697,121
Dowdell Avenue Alignment Study 1,608,782
Citywide Traffic Signal Safety 1,426,306
Copeland Creek Drainage Facility 889,911
Rosenbauer Pumper Build 754,424
Traffic Signal System Replacement 677,117
Southwest Blvd Complete Streets Rehabilitation 614,247
Pathway Repaving 613,582
Various Other Projects 919,585
Total construction in progress 11,391,698$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 72
NOTE 6 – CAPITAL ASSETS (CONTINUED)
B. Business-Type Activities
The summary of changes in business-type activities capital assets for the year ended June 30, 2024, is as follows:
Balance Balance
July 1, 2023 Additions Retirements Transfers June 30, 2024
Nondepreciable assets:
Land 116,218$ -$ -$ -$ 116,218$
Construction in progress 7,546,339 5,565,532 - (1,535,130) 11,576,741
Total nondepreciable assets 7,662,557 5,565,532 - (1,535,130) 11,692,959
Depreciable assets
Infrastructure, structures and improvements 94,225,386 6,448,927 - 1,535,130 102,209,443
Equipment 5,821,637 254,175 (19,295) - 6,056,517
Total depreciable assets 100,047,023 6,703,102 (19,295) 1,535,130 108,265,960
Accumulated depreciation:
Infrastructure, structures and improvements (39,792,218) (2,654,371) - - (42,446,589)
Equipment (4,896,540) (297,225) - - (5,193,765)
Total accumulated depreciation (44,688,758) (2,951,596) - - (47,640,354)
Total depreciable assets, net 55,358,265 3,751,506 (19,295) 1,535,130 60,625,606
Total capital assets, net 63,020,822$ 9,317,038$ (19,295)$ -$ 72,318,565$
Depreciation expense was charged to the functions/programs of the business-type activities as follows:
Business-Type Activities:
Water 1,113,938$
Sewer 1,799,002
Recycled Water 34,062
Golf Course 4,594
Total business-type activities 2,951,596$
Construction in progress for business-type activities at June 30, 2024 is comprised of the following:
Expended as of
Project Name June 30, 2024
I&I Reduction B Section 3,602,876$
Commerce Sewer Line Replacement 2,659,601
Southwets Blvd Water Line Replacement 1,589,675
Water Tank 9 1,397,665
Tank & Pump Seismic Evaluation 514,357
Well Pump Motor Replacement 401,469
B Section Water Line Replacement 384,351
Water Meter Replacement 318,393
Various Other Projects 708,354
Total construction in progress 11,576,741$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 73
NOTE 6 – CAPITAL ASSETS (CONTINUED)
C. Successor Agency
The summary of changes in capital assets for the Successor Agency for the year ended June 30, 2024, is as follows:
Balance Balance
July 1, 2023 Additions Retirements June 30, 2024
Nondepreciable assets:
Land 3,001,063$ -$ -$ 3,001,063$
Total nondepreciable assets 3,001,063 - - 3,001,063
Depreciable assets
Infrastructure, structures and improvements 29,692,292 - - 29,692,292
Equipment 692,160 - - 692,160
Total depreciable assets 30,384,452 - - 30,384,452
Accumulated depreciation:
Infrastructure, structures and improvements (23,062,144) (474,218) - (23,536,362)
Equipment (692,160) - - (692,160)
Total accumulated depreciation (23,754,304) (474,218) - (24,228,522)
Total depreciable assets, net 6,630,148 (474,218) - 6,155,930
Total capital assets, net 9,631,211$ (474,218)$ -$ 9,156,993$
Depreciation expense for Successor Agency for the year ended June 30, 2024 was $474,220.
NOTE 7 – LONG-TERM LIABILITIES
The City’s long-term debt payable for the governmental activities, business-type activities, and Successor Agency at
June 30, 2024 are as follows:
Remaining Remaining Annual Original
Final Interest Principal Issue Outstanding at
Maturity Rate Installments Amounts June 30, 2024
Governmental Activities
Direct Borrowing:
Loan Payable - PG&E #1 2027 0.00% $17,527-$42,064 420,643$ 126,193$
Loan Payable - PG&E #2 2028 0.00% $32,741-$65,842 540,230 201,894
Total Governmental Activities 1,300,611$ 328,087$
Business-Type Activities
2017 Sewer System Revenue Refunding Bonds 2036 3.00% - 5.00% $340,000 - $675,000 9,270,000$ 6,675,000$
Total Business-Type Activities 9,270,000$ 6,675,000$
Successor Agency
1999 Tax Allocation Bonds, including accreted interest 2036 5.00% - 5.30% $930,000-$1,755,000 11,936,651$ 16,005,402$
2018A Tax Allocation Refunding Bonds 2038 3.00% - 5.00% $675,000-$2,160,000 21,350,000 14,605,000
Total Successor Agency 33,286,651$ 30,610,402$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 74
NOTE 7 – LONG-TERM LIABILITIES (CONTINUED)
The following is a summary of changes to long-liabilities for the governmental activities, business-type activities, and
Successor Agency for the year ended June 30, 2024:
Amount due Amount due
Balance Balance Within One More Than One
July 1, 2023 Additions Retirements June 30, 2024 Year Year
Governmental activities
Direct Borrowings - Loans payable 473,774$ -$ (145,687)$ 328,087$ 107,547$ 220,540$
Compensated absences 2,651,624 2,393,930 (2,453,605) 2,591,949 2,329,629 262,320
Total governmental activities 3,125,398$ 2,393,930$ (2,599,292)$ 2,920,036$ 2,437,176$ 482,860$
Business-type activities
Sewer revenue refunding bonds 7,085,000$ -$ (410,000)$ 6,675,000$ 430,000$ 6,245,000$
Original issue premium 707,949 - (54,457) 653,492 - 653,492
Compensated absences 281,412 452,917 (479,421) 254,908 203,274 51,634
Total business-type activities 8,074,361$ 452,917$ (943,878)$ 7,583,400$ 633,274$ 6,950,126$
Successor A gency
Tax allocation bonds 20,317,936$ -$ (1,432,209)$ 18,885,727$ 1,452,235$ 17,433,492$
Accreted interest on capital appreciation bonds 12,165,389 817,077 (1,257,791) 11,724,675 - 11,724,675
Original issue premium 1,168,954 - (77,930) 1,091,024 - 1,091,024
Total Successor Agency 33,652,279$ 817,077$ (2,767,930)$ 31,701,426$ 1,452,235$ 30,249,191$
A. Governmental Activities
Direct Borrowing - Loans Payable
On November 3, 2016, the City entered into a loan agreement with PG&E in the amount of $420,643. Proceeds of the loan
were used to replace the City’s Public Safety Main Heating, Ventilation, and Air Conditioning (HVAC) system. On
July 3, 2020, PG&E approved the City’s request to defer loan payment and reduce payments to $0.01 for a period of 6 months.
The loan is payable over 126 months from the City’s General Fund, bears no interest, and as a result of the deferral
period the loan has been extended by six months and has a final maturity of May 2027.
On September 17, 2018, the City entered into a loan agreement with PG&E in the amount of $540,230. Proceeds of the loan
were used to LED Street Lights. On July 3, 2020, PG&E approved the City’s request to defer loan payment and reduce
payments to $0.01 for a period of 6 months. The loan is payable over 105 months from the City’s General Fund, bears no
interest, and as a result of the deferral period the loan has been extended by six months and has a final maturity of
June 2027.
Future debt service requirements (principal and interest) for governmental activities are as follows:
Year Endin g
June 30,Principal Interest Total
2025 107,547$ -$ 107,547$
2026 107,547 - 107,547
2027 112,993 - 112,993
Total 328,087$ -$ 328,087$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 75
NOTE 7 – LONG-TERM LIABILITIES (CONTINUED)
B. Business-Type Activities
2017 Sewer System Revenue Refunding Bonds
On August 3, 2017, the City issued 2017 Sewer Refunding Bonds with principal amount of $9,270,000. The bond
proceeds, including part of the bond premium of $1,034,695, totaled to $10,094,064, were deposited into the refunding
escrow to current refund the 2005 Sewer COPS with outstanding principal of $9,970,000. The refunding achieved
$1,737,386 in net present value savings. The 2017 Sewer Refunding Bonds bear fixed interest rates ranging from 2.00%
to 5.00% with a final maturity date of June 1, 2036.
Sewer Net Revenues and public facility finance fees have been pledged until the fiscal year ended June 30, 2036, the
final maturity of the 2017 Sewer Refunding Bonds. The total principal and interest remaining on the 2017 Sewer
Refunding Bonds is $9,768,450. The Sewer Net Revenues and public facility finance fees for the fiscal year ended
June 30, 2024 were $6.4 million and $3.8 million, respectively, while the total debt service payment was $700,450.
Future debt service requirements (principal and interest) for business-type activities are as follows:
Year Ending
June 30,Principal Interest Total
2025 430,000$ 269,950$ 699,950$
2026 450,000 248,450 698,450
2027 470,000 225,950 695,950
2028 495,000 202,450 697,450
2029 520,000 177,700 697,700
2030-2034 2,980,000 508,400 3,488,400
2035-2036 1,330,000 60,150 1,390,150
Total 6,675,000$ 1,693,050$ 8,368,050$
C. Successor Agency
1999 Tax Allocation Bonds
On January 15, 1999, the Commission issued Capital Appreciation Tax Allocation Bonds, Series 1999 (1999 TABs)
in the amount of $11,936,651. The 1999 TABs were issued for the purpose of funding certain capital improvements,
to fund a reserve fund and to pay the costs of issuing the Series 1999 Bonds. The 1999 TABs are scheduled to mature
during the fiscal year ending June 30, 2036, are limited obligations of the Successor Agency payable and secured by
tax revenues to be derived from the project area.
2018A Tax Allocation Bonds
On May 3, 2018, the Successor Agency issued the 2018A TABs in the amount of $21,350,000. The bond proceeds,
including part of the bond premium of $1,558,604, and funds held by the Successor Agency of $1,420,257, totaled to
$23,842,210, were deposited into the refunding escrows to current refund the 2003 TABs with outstanding principal
of $3,225,000 ($322,500 and $2,902,500 for governmental activities and Successor Agency, respectively), current
refund the 2007R TABs with outstanding principal of $18,070,000, and advance refund the 2001 TABs with
outstanding principal of $2,225,000. The refunding achieved $3,012,291 in net present value savings. The 2018A TABs
bear fixed interest rates ranging from 3.00% to 5.00% with a final maturity date of August 1, 2037.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 76
NOTE 7 – LONG-TERM LIABILITIES (CONTINUED)
C. Successor Agency (Continued)
2018A Tax Allocation Bonds (Continued)
The Successor Agency receives payments from the RPTTF to fund the debt services of the bonds. The total principal
and interest remaining on the 1999, 2018A, and 2018B TABs is $43,251,788. The total RPTTF revenue for the fiscal
year ended June 30, 2024 was $2.1 million while the total debt service payment was $3.3 million.
Future debt service requirements (principal, interest, and accreted interest) for the Successor Agency are as follows:
Year Ending
June 30,Principal Interest Accretion Total
2025 1,452,235$ 563,919$ 1,282,765$ 3,298,919$
2026 1,475,050 513,669 1,309,950 3,298,669
2027 1,097,569 471,044 1,332,431 2,901,044
2028 1,106,228 436,544 1,353,772 2,896,544
2029 1,120,975 400,419 1,374,025 2,895,419
2029-2033 5,898,904 1,421,978 7,151,099 14,471,981
2034-2038 6,734,766 477,419 2,975,234 10,187,419
Total 18,885,727$ 4,284,992$ 16,779,276$ 39,949,995$
D. Other Long-Term Debt Disclosures
Events of Default and Acceleration Clauses
Generally, the City is considered to be in default for nonpayment by the City of the interest on and principal of or
redemption premium, if any, on any bonds when due and payable. In the event of the occurrence and continuance of
an event of default, the trustee may, upon the written request of the bondholders of not less than a majority in aggregate
principal amount or accreted value of the outstanding bonds shall, declare the principal an accreted value of and interest
on all outstanding bonds to be due and payable immediately.
Legal Debt Limit
As of June 30, 2024, the City’s legal debt limit (15% of valuation subject to taxation) was $1.0 billion and the City has
no debt subject to the legal debt limit.
Arbitrage Liability
The Tax Reform Act of 1986 instituted certain arbitrage restrictions with respect to the issuance of tax-exempt bonds
after August 31, 1986. Arbitrage regulations deal with the investment of all tax-exempt bond proceeds at an interest
yield greater than the interest yield paid to bondholders. Generally, all interest paid to bondholders can be retroactively
rendered taxable if applicable rebates are not reported and paid to the Internal Revenue Service at least every five years.
At June 30, 2024, the City has no arbitrage liability.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 77
NOTE 8 – PENSION PLANS
A. Summary
Governmental Business-Type
Activities Activities Total
Deferred outflows of resources:
Pension contribution made after measurement date:
CalPERS Miscellaneous 1,626,798$ 126,429$ 1,753,227$
CalPERS Safety 3,107,676 - 3,107,676
Total pension contribution made after measurement date 4,734,474 126,429 4,860,903
Change in assumption
CalPERS Miscellaneous 404,440 31,432 435,872
CalPERS Safety 1,463,590 - 1,463,590
Total change in assumption 1,868,030 31,432 1,899,462
Difference between projected and actual earning on pension plan investments
CalPERS Miscellaneous 4,374,137 339,943 4,714,080
CalPERS Safety 3,431,929 - 3,431,929
Total projected earnings on pension plan investments in excess of actual earnings 7,806,066 339,943 8,146,009
Difference between expected and actual experience
CalPERS Miscellaneous 1,342,308 104,320 1,446,628
CalPERS Safety 1,841,193 - 1,841,193
Total difference between expected and actual experience 3,183,501 104,320 3,287,821
Adjustment due to difference in proportions
CalPERS Safety 384,994 - 384,994
Total adjustment due to difference in proportions 384,994 - 384,994
Difference between employer's actual contributions and proportionate share of contributions
CalPERS Safety 3,738,768 - 3,738,768
Total employer contributions in excess of proportionate share of contribution 3,738,768 - 3,738,768
Total deferred outflows of resources
CalPERS Miscellaneous 7,747,683 602,124 8,349,807
CalPERS Safety 13,968,150 - 13,968,150
Total deferred outflows of resources 21,715,833$ 602,124$ 22,317,957$
Net pension liability:
CalPERS Miscellaneous 12,847,894$ 2,173,451$ 15,021,345$
CalPERS Safety 25,078,082 - 25,078,082
Total net pension liabilit y 37,925,976$ 2,173,451$ 40,099,427$
Deferred inflows of Resources:
Adjustment due to difference in proportions
CalPERS Safety 4,083,423$ -$ 4,083,423$
Total adjustment due to difference in proportions 4,083,423 - 4,083,423
Difference between employer's actual contributions and proportionate share of contributions
CalPERS Safety 1,710,829 - 1,710,829
Total employer contributions in excess of proportionate share of contribution 1,710,829 - 1,710,829
Difference between expected and actual experience
CalPERS Safety 157,626 - 157,626
Total difference between expected and actual experience 157,626 - 157,626
Total deferred inflows of resources
CalPERS Safety 5,951,878 - 5,951,878
T ot al deferred inflows of resources 5,951,878$ -$ 5,951,878$
Pension expense (income):
CalPERS Miscellaneous 4,767,091$ 370,482$ 5,137,573$
CalPERS Safety 6,359,802 - 6,359,802
Tot al net pension expenses 11,126,893$ 370,482$ 11,497,375$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 78
NOTE 8 – PENSION PLANS (CONTINUED)
B.City Miscellaneous Plans
Plan Description
Substantially all City employees working the equivalent of 1,000 hours per fiscal year are eligible to participate in the
Miscellaneous Plan Agent multiple-employer defined benefit plan or the Safety Plan Cost-sharing multiple-employer
defined benefit administered by California Public Employees Retirement System (CalPERS), which acts as a common
investment and administrative agent for its participating member employers. Benefit Provisions under the Plans are
established by State statutes within the Public Employee’s Retirement Law. CalPERS issues publicly available reports
that include a full description of the pension plans regarding benefit provisions, assumptions and membership
information that can be found on the CalPERS website. Copies of the CalPERS annual financial report may be obtained
from the CalPERS Executive Office – 400 P Street, Sacramento, CA 95814.
Employees Covered
At June 30, 2023, the measurement date, the following employees were covered by the benefit terms for the Plan:
Active employees 155
Transferred and terminated employees 267
Retired employees and beneficiaries 181
Total 603
Benefits Provided
CalPERS provide retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan
members and beneficiaries. Classic CalPERS member becomes eligible for service retirement upon attainment of age
55 with at least 5 years of credited service. PEPRA miscellaneous members become eligible for service retirement
upon attainment of age 62 with at least 5 years of service. The service retirement benefit is a monthly allowance equal
to the product of the benefit factor, years of service, and final compensation. The final compensation is the monthly
average of the member's highest 36 full-time equivalent monthly pay.
Following are the benefit provisions for each plan:
Tier 1 Tier 2 Tier 3 PEPRA
Prior to From July 1, 2008 From July 1, 2011 On or after
July 1, 2008 to June 30, 2011 to December 31, 2012 January 1, 2013
Benefit formula 2.7% @ 55 with 5.0%
COLA
2.7% @ 55 with 2.0%
COLA
2.0% @ 55 with 2.0%
COLA
2.0% @ 62 with 2.0%
COLA
Benefit vesting schedule 5 years of service 5 years of service 5 years of service 5 years of service
Benefit payments Monthly for life Monthly for life Monthly for life Monthly for life
Retirement age 55555562
Monthly benefits, as a % of eligible
compensation 2.7%2.7%2.0%2.0%
Required employee contribution rates 8.00%8.00%7.00%8.00%
Required employer contribution rates 11.270%11.270%11.270%11.270%
Hire date
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 79
NOTE 8 – PENSION PLANS (CONTINUED)
B.City Miscellaneous Plans (Continued)
Contributions
Section 20814(c) of the California Public Employees’ Retirement Law (“PERL”) requires that the employer
contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on
the July 1 following notice of a change in the rate. The total plan contributions are determined through CalPERS’
annual actuarial valuation process. The actuarially determined rate is the estimated amount necessary to finance the
costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued
liability. The employer is required to contribute the difference between the actuarially determined rate and the
contribution rate of employees. For the year ended June 30, 2024, the City’s contributions made for the Plan was
$1,753,227.
Net Pension Liability
The City’s net pension liability is measured as the total pension liability, less the pension plan’s fiduciary net position.
The net pension liability of the Plan is measured as of June 30, 2023, using an annual actuarial valuation as of
June 30, 2022 rolled forward to June 30, 2023 using standard update procedures. A summary of principal assumptions
and methods used to determine the net pension liability is shown on the following page.
Actuarial Assumptions
The total pension liabilities in the June 30, 2022 actuarial valuations were determined using the following actuarial
assumptions:
Actuarial Cost Method
Actuarial Assumptions:
Discount Rate
Inflation
Salary Increases
Investment Rate of Return
Mortality Rate Table 1
Post Retirement Benefit Increase
Derived using CalPERS’ Membership Data for all Funds. The mortality table used was
developed based on CalPERS’ specific data. The table includes 20 years of mortality
improvements using Society of Actuaries Scale BB.
Contract COLA up to 2.30% until Purchasing Power Protection Allowance Floor on Purchasing
Power applies, 2.30% thereafter
Entry Age Normal in accordance with the requirement of GASB Statement No. 68
6.90%
2.30%
Varies by Entry Age and Service
6.90%
1The mortality table used was developed based on CalPERS-specific data. The table includes 20 years of mortality
improvements using Society of Actuaries Scale 80% of scale MP 2020. For more details on this table, please refer to
the 2021 experience study report (based on CalPERS demographic data from 2000 to 2019) that can be found on the
CalPERS website at www.calpers.ca.gov under Forms and Publications.
Discount Rate
In determining the long-term expected rate of return, CalPERS took into account, both short-term and long-term market
return expectations as well as the expected pension fund cash flows. Such cash flows were developed assuming that
both members and employers will make their required contributions on time and as scheduled in all future years. Using
historical returns of all the funds’ asset classes, expected compound (geometric) returns were calculated over the short-
term (first 10 years) and the long-term (11-60 years) using a building-block approach.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 80
NOTE 8 – PENSION PLANS (CONTINUED)
B. City Miscellaneous Plans (Continued)
Discount Rate (Continued)
Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for
each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the
same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The
expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the
nearest one quarter of one percent.
The table below reflects long-term expected real rate of return by asset class. The rate of return was calculated using
the capital market assumptions applied to determine the discount rate and asset allocation. These geometric rates of
return are net of administrative expenses.
Asset Class
New Strategic Allocation Real Return
Years 1 - 10 1
Real Return
Years 11 + 2
Global equity 50.00%4.80%5.98%
Global fixed income 28.00%1.00%2.62%
Inflation sensitive assets 0.00%0.77%1.81%
Private equity 8.00%6.30%7.23%
Real assets 13.00%3.75%4.93%
Liquidity 1.00%0.00%-0.92%
1 An exp ected inflation of 2.00% was used for this p eriod.
2 An exp ected inflation of 2.92% was used for this p eriod.
The discount rate used to measure the total pension liability was 6.90% for the plan. To determine whether the
municipal bond rate should be used in the calculation of a discount rate for each plan, CalPERS stress tested plans that
would most likely result in a discount rate that would be different from the actuarially assumed discount rate. Based
on the testing, none of the tested plans run out of assets. Therefore, the current 6.90% discount rate is adequate and the
use of the municipal bond rate calculation is not necessary. The long term expected discount rate of 6.90% is applied
to all plans in the Public Employees Retirement Fund (PERF). The stress test results are presented in a detailed report
called “GASB Crossover Testing Report” that can be obtained from the CalPERS website under the GASB 68 Section.
Sensitivity of the Net Pension Liability to Changes in the Discount Rate
The following presents the City’s net pension liability, calculated using the discount rate, as well as what the City’s net
pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage
point higher than the current rate:
Discount Rate - 1%Current Discount Discount Rate + 1%
(5.90%) Rate (6.90%) (7.90%)
29,368,573$ 15,021,345$ 3,147,379$
Plan's Aggregate Net Pension Liability/(Asset)
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 81
NOTE 8 – PENSION PLANS (CONTINUED)
B.City Miscellaneous Plans (Continued)
Changes in the Net Pension Liability
The following table shows the changes in net pension liability recognized over the measurement period:
Total Pension
Liability
Plan Fiduciary Net
Position Net Pension Liability
Balance at June 30, 2022 (Valuation Date)106,604,140$ 93,937,502$ 12,666,638$
Changes in the year:
Service cost 2,432,487 - 2,432,487
Interest on the total pension liabilities 7,349,281 - 7,349,281
Changes in Benefit Terms 114,836
Changes in assumptions - - -
Differences between expected and actual experience 1,610,744 - 1,610,744
Benefit payments, including refunds of members contributions (6,069,293) (6,069,293) -
Plan to plan resource movement - - -
Contributions - employer - 2,517,799 (2,517,799)
Contributions - employee - 983,232 (983,232)
Net investment income - 5,720,687 (5,720,687)
Administrative expenses - (69,077) 69,077
Net changes 5,438,055 3,083,348 2,239,871
Balance at June 30, 2023 (Measurement Date)112,042,195$ 97,020,850$ 15,021,345$
Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions
For the year ended June 30, 2024, the City recognized pension expense in the amount of $5,137,573 for the
miscellaneous plans.
The amortization period differs depending on the source of the gain or loss. The difference between projected and
actual earnings is amortized over 5-years straight line. All other amounts are amortized straight-line over the average
expected remaining service lives of all members that are provided with benefits (active, inactive and retired) as of the
beginning of the measurement period.
The Expected Average Remaining Service Lifetime (“EARSL”) is calculated by dividing the total future service years
by the total number of plan participants (active, inactive, and retired) in the risk pool. The EARSL for the Miscellaneous
Plan for the 2022-23 measurement period is 3.0 years, which was obtained by dividing the total service years of 1,709
(the sum of remaining service lifetimes of the active employees) by 569 (the total number of participants: active,
inactive, and retired).
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 82
NOTE 8 – PENSION PLANS (CONTINUED)
B.City Miscellaneous Plans (Continued)
At June 30, 2024, the City reported deferred outflows of resources and deferred inflows of resources related to pensions
from the following sources:
Deferred Outflows Deferred Inflows
of Resources of Resources
Pension contributions made subsequent
to measurement date 1,753,227$ -$
Difference between projected and actual
earning on pension plan investments 4,714,080 -
Changes in assumptions 435,872 -
Differences between expected and actual experience 1,446,628 -
Total 8,349,807$ -$
For the City Miscellaneous Plan, $1,753,227 was reported as deferred outflows of resources related to pensions
resulting from City’s contributions subsequent to the measurement date and will be recognized as a reduction of the
net pension liability in the year ended June 30, 2025. Other amounts reported as deferred outflows of resources and
deferred inflows of resources related to pensions will be recognized in pension expense as follows:
Deferred
Measurement Period Outflows/(Inflows)
Ended June 30,of Resources
2024 2,319,183$
2025 1,209,363
2026 2,934,458
2027 133,576
Thereafter -
6,596,580$
Pension Plan Fiduciary Net Position
Detailed information about the plan’s fiduciary net position is available in the separately issued CalPERS financial
reports.
C.City Safety Plans
Plan Description
Substantially all City employees working the equivalent of 1,000 hours per fiscal year are eligible to participate in the
Miscellaneous Plan Agent multiple-employer defined benefit plan or the Safety Plan Cost-sharing multiple-employer
defined benefit administered by California Public Employees Retirement System (CalPERS), which acts as a common
investment and administrative agent for its participating member employers. Benefit Provisions under the Plans are
established by State statutes within the Public Employee’s Retirement Law. CalPERS issues publicly available reports
that include a full description of the pension plans regarding benefit provisions, assumptions and membership
information that can be found on the CalPERS website. Copies of the CalPERS annual financial report may be obtained
from the CalPERS Executive Office – 400 P Street, Sacramento, CA 95814.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 83
NOTE 8 – PENSION PLANS (CONTINUED)
C.City Safety Plans (Continued)
Employees Covered
At June 30, 2023, the measurement date, the following employees were covered by the benefit terms the Plan:
Active employees 70
Transferred and terminated employees 77
Retired employees and beneficiaries 127
Total 274
Benefits Provided
CalPERS provide retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan
members and beneficiaries. Classic and PEPRA Safety CalPERS member becomes eligible for service retirement upon
attainment of age 55 with at least 5 years of credited service. PEPRA miscellaneous members become eligible for
service retirement upon attainment of age 62 with at least 5 years of service. The service retirement benefit is a monthly
allowance equal to the product of the benefit factor, years of service, and final compensation. The final compensation
is the monthly average of the member's highest 36 full-time equivalent monthly pay.
Following are the benefit provisions for each plan:
Tier 1 Tier 2 Tier 3 PEPRA
Prior to From July 1, 2008 From June 18, 2012 On or after
July 1, 2008 to June 17, 2012 to December 31, 2012 January 1, 2013
Benefit formula 3.0% @ 50 with 5.0%
COLA
3.0% @ 50 with 2.0%
COLA
3.0% @ 55 with 2.0%
COLA
2.7% @ 57 with 2.0%
COLA
Benefit vesting schedule 5 years of service 5 years of service 5 years of service 5 years of service
Benefit payments Monthly for life Monthly for life Monthly for life Monthly for life
Retirement age 50505557
Monthly benefits, as a % of eligible
compensation 3.0%3.0%3.0%2.7%
Required employee contribution rates 9.000%9.000%9.000%13.750%
Required employer contribution rates 28.520%0.000%23.000%13.760%
Hire date
Contributions
Section 20814(c) of the California Public Employees’ Retirement Law (PERL) requires that the employer contribution
rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1
following notice of a change in the rate. The total plan contributions are determined through the CalPERS’ annual
actuarial valuation process. For public agency cost-sharing plans covered by the Safety risk pools, the Plan’s actuarially
determined rate is based on the estimated amount necessary to pay the Plan’s allocated share of the risk pool’s costs of
benefits earned by employees during the year, and any unfunded accrued liability. The employer is required to
contribute the difference between the actuarially determined rate and the contribution rate of employees. For the year
ended June 30, 2024, the City’s contributions made for the Plan was $3,107,676.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 84
NOTE 8 – PENSION PLANS (CONTINUED)
C.City Safety Plans (Continued)
Pension Liabilities, Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions
The City’s net pension liability for each Plan is measured as the proportionate share of the net pension liability. The
net pension liability of the Plans is measured as of June 30, 2023, and the total pension liability for each Plan used to
calculate the net pension liability was determined by an actuarial valuation as of June 30, 2022 rolled forward to
June 30, 2023 using standard update procedures. The City’s proportion of the net pension liability was based on a
projection of the City’s long-term share of contributions to the pension plans relative to the projected contributions of
all participating employers, actuarially determined.
As of June 30, 2024, the City reported net pension liability for its proportionate shares of the net pension liability of
the Safety Plan as follows:
Plan Total Pension Plan Fiduciary Net Plan Net Pension
Liability Position Liability/(Asset)
Balance at: 6/30/22 (Valuation date)136,157,742$ 113,959,338$ 22,198,404
Balance at: 6/30/23 (Measurement date)146,113,578 121,035,496 25,078,082
Net Changes during 2022-2023 9,955,836 7,076,158 2,879,678
Increase (Decrease)
The following is the approach established by the plan actuary to allocate the net pension liability and pension expense
to the individual employers within the risk pool.
(1) In determining a cost-sharing plan’s proportionate share, total amounts of liabilities and assets are first
calculated for the risk pool as a whole on the valuation date (June 30, 2022). The risk pool’s fiduciary net position
(“FNP”) subtracted from its total pension liability (“TPL”) determines the net pension liability (“NPL”) at the
valuation date.
(2) Using standard actuarial roll forward methods, the risk pool TPL is then computed at the measurement date
(June 30, 2023). Risk pool FNP at the measurement date is then subtracted from this number to compute the NPL
for the risk pool at the measurement date. For purposes of FNP in this step and any later reference thereto, the risk
pool’s FNP at the measurement date denotes the aggregate risk pool’s FNP at June 30, 2023 less the sum of all
additional side fund (or unfunded liability) contributions made by all employers during the measurement period
(2022-23).
(3) The individual plan’s TPL, FNP and NPL are also calculated at the valuation date.
(4) Two ratios are created by dividing the plan’s individual TPL and FNP as of the valuation date from (3) by the
amounts in step (1), the risk pool’s total TPL and FNP, respectively.
(5) The plan’s TPL as of the Measurement Date is equal to the risk pool TPL generated in (2) multiplied by the
TPL ratio generated in (4). The plan’s FNP as of the Measurement Date is equal to the FNP generated in (2)
multiplied by the FNP ratio generated in (4) plus any additional side fund (or unfunded liability) contributions
made by the employer on behalf of the plan during the measurement period.
(6) The plan’s NPL at the Measurement Date is the difference between the TPL and FNP calculated in (5).
$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 85
NOTE 8 – PENSION PLANS (CONTINUED)
C.City Safety Plans (Continued)
Pension Liabilities, Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions
(Continued)
The City’s proportionate share of the net pension liability for the Safety Plan as of June 30, 2023 and 2022 was as
follows:
Proportion June 30, 2022 0.32305%
Proportion June 30, 2023 0.33550%
Change - Increase (Decrease)0.01245%
For the year ended June 30, 2024, the City recognized a reduction of pension expense in the amount of $6,359,802 for
the Safety Plan.
The amortization period differs depending on the source of the gain or loss. The difference between projected and
actual earnings is amortized over 5-years straight line. All other amounts are amortized straight-line over the average
expected remaining service lives of all members that are provided with benefits (active, inactive and retired) as of the
beginning of the measurement period.
The EARSL for PERF C for the measurement date ending June 30, 2023 is 3.8 years, which was obtained by dividing
the total service years of 600,538 (the sum of remaining service lifetimes of the active employees) by 160,073 (the
total number of participants: active, inactive, and retired) in PERF C. Inactive employees and retirees have remaining
service lifetimes equal to 0. Total future service is based on the members’ probability of decrementing due to an event
other than receiving a cash refund.
At June 30, 2024, the City reported deferred outflows of resources and deferred inflows of resources related to pensions
from the following sources:
Deferred outflows Deferred inflows
of Resources of Resources
Pension contributions made subsequent
to measurement date 3,107,676$ -$
Difference between projected and actual earning on
pension plan investments 3,431,929 -
Adjustment due to differences in proportions 384,994 (4,083,423)
Changes in assumptions 1,463,590 -
Difference between actual and expected experience 1,841,193 (157,626)
Difference between employer's actual contributions
and proportionate share of contributions 3,738,768 (1,710,829)
Total 13,968,150$ (5,951,878)$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 86
NOTE 8 – PENSION PLANS (CONTINUED)
C. City Safety Plans (Continued)
Pension Liabilities, Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions
(Continued)
For the City Safety Plan, $3,107,676 was reported as deferred outflows of resources related to pensions resulting from
City’s contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability
in the year ended June 30, 2025. Other amounts reported as deferred outflows of resources and deferred inflows of
resources related to pensions will be recognized in pension expense as follows:
Deferred
Measurement Period Outflows/(Inflows)
Ended June 30,of Resources
2024 1,353,674$
2025 983,169
2026 2,475,961
2027 95,792
2028 -
Thereafter -
4,908,596$
Actuarial Methods and Assumptions Used to Determine Total Pension Liability
For the measurement period ended June 30, 2023 (the measurement date), the total pension liability was determined
by rolling forward the June 30, 2022 total pension liability. Both the June 30, 2022 and the June 30, 2021 total pension
liabilities were based on the following actuarial methods and assumptions:
Actuarial Cost Method
Actuarial Assumptions:
Discount Rate
Inflation
Salary Increases
Investment Rate of Return
Mortality Rate Table 1
Post Retirement Benefit Increase
Entry Age Normal in accordance with the requirement of GASB Statement No. 68
6.90%
2.30%
Varies by Entry Age and Service
6.90%
Derived using CalPERS’ Membership Data for all Funds. The mortality table used was
developed based on CalPERS’ specific data. The table includes 20 years of mortality
improvements using Society of Actuaries Scale BB.
Contract COLA up to 2.30% until Purchasing Power Protection Allowance Floor on
Purchasing Power applies, 2.30% thereafter
1The mortality table used was developed based on CalPERS-specific data. The table includes 20 years of mortality
improvements using Society of Actuaries Scale 80% of scale MP 2020. For more details on this table, please refer to
the 2021 experience study report (based on CalPERS demographic data from 2000 to 2019) that can be found on the
CalPERS website at www.calpers.ca.gov under Forms and Publications.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 87
NOTE 8 – PENSION PLANS (CONTINUED)
C. City Safety Plans (Continued)
Discount Rate
The discount rate used to measure the total pension liability was 6.90%. To determine whether the municipal bond rate
should be used in the calculation of a discount rate for each plan, CalPERS stress tested plans that would most likely
result in a discount rate that would be different from the actuarially assumed discount rate. Based on the testing, none
of the tested plans run out of assets. Therefore, the current 6.90% discount rate is adequate and the use of the municipal
bond rate calculation is not necessary. The long term expected discount rate of 6.90% is applied to all plans in the
Public Employees Retirement Fund. The stress test results are presented in a detailed report called “GASB Crossover
Testing Report” that can be obtained at CalPERS’ website under the GASB 68 section.
The long-term expected rate of return on pension plan investments was determined using a building-block method in
which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment
expense and inflation) are developed for each major asset class. In determining the long-term expected rate of return,
staff took into account both short-term and long-term market return expectations as well as the expected pension fund
cash flows. Such cash flows were developed assuming that both members and employers will make their required
contributions on time and as scheduled in all future years. Using historical returns of all the funds’ asset classes,
expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11-60
years) using a building block approach. Using the expected nominal returns for both short-term and long-term, the
present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single
equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using
both short-term and long-term returns.
The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to
the nearest one quarter of one percent. The table below reflects long-term expected real rate of return by asset class.
The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset
allocation. These geometric rates of return are net of administrative expenses.
Asset Class
New Strategic
Allocation
Real Return
Years 1 - 10 1
Real Return
Years 11 + 2
Global equity 50.00%4.80%5.98%
Global fixed income 28.00%1.00%2.62%
Inflation sensitive assets 0.00%0.77%1.81%
Private equity 8.00%6.30%7.23%
Real assets 13.00%3.75%4.93%
Liquidity 1.00%0.00%-0.92%
1 An exp ected inflation of 2.00% was used for this p eriod.
2 An exp ected inflation of 2.92% was used for this p eriod.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 88
NOTE 8 – PENSION PLANS (CONTINUED)
C. City Safety Plans (Continued)
Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate
The following presents the City’s proportionate share of the net pension liability for the City Safety Plan, calculated
using the discount rate for the City Safety Plan, as well as what the City’s proportionate share of the net pension liability
would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher
than the current rate:
Discount Rate - 1%Current Discount Discount Rate + 1%
(5.90%) Rate (6.90%) (7.90%)
45,122,265$ 25,078,082$ 8,690,536$
Plan's Aggregate Net Pension Liability/(Asset)
Pension Plan Fiduciary Net Position
Detailed information about each pension plan’s fiduciary net position is available in the separately issued CalPERS
financial reports.
Payable to the Pension Plan
At June 30, 2024, the City reported a payable of $0 for the outstanding amount of contributions to the pension plan
required for the year ended June 30, 2024.
NOTE 9 – POSTEMPLOYMENT HEALTHCARE BENEFITS
A. Summary
Governmental Business-Type
Activities Activities Total
Net OPEB Asset -$ 1,360,000$ 1,360,000$
Deferred outflows of resources:
OPEB contribution made after measurement date 443,000$ (36,000)$ 407,000$
Change in assumption 1,091,000 135,000 1,226,000
Net difference between projected and actual
earnings of OPEB Plan investments 1,142,000 342,000 1,484,000
Total deferred outflows of resources 2,676,000$ 441,000$ 3,117,000$
Net OPEB Liability 6,269,000$ -$ 6,269,000$
Deferred inflows of Resources:
Difference between expected and actual experience 2,203,000$ 272,000$ 2,475,000$
Change in assumption 429,000 53,000 482,000
Total deferred inflows of resources 2,632,000$ 325,000$ 2,957,000$
OPEB Expense 116,347$ 13,653$ 130,000$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 89
NOTE 9 – POSTEMPLOYMENT HEALTHCARE BENEFITS (CONTINUED)
B. General Information about OPEB
Plan Description
The City sponsors a single-employer defined benefit plan providing OPEB including medical, dental and vision to
eligible retirees and their dependents in accordance with various labor agreements. Employees are eligible for OPEB
if they were hired before July 1, 2007, work continuously for the City for 10 or 15 years dependent on hire date (unless
disabled), and are eligible for the CalPERS pension plan. Employees hired on or after July 1, 2007 participate in a
defined contribution plan that is funded monthly and are not eligible for the defined benefit OPEB plan and thus benefits
provided are not included in the OPEB actuarial valuation. The City participates in the CERBT, an agent multiple-
employer OPEB plan administrated by CalPERS, to fund the City’s OPEB. CalPERS issues a separate comprehensive
annual financial report. The publicly available financial report of CalPERS can be found on the CalPERS website at
www.calpers.ca.gov.
Due to an agreement with its bargaining groups entered in June 2014, effective July 1, 2014, the City’s OPEB for
employees hired prior to July 1, 2007 were eliminated in exchange for the following benefit:
1) Eligible employees agreed to accept $2,000 (non-sworn) and $2,500 (sworn) for each year of continuous
service as a regular, benefited employee calculated through January 1, 2015. This lump sum amount is to be
deposited prior to January 15, 2015 into a Retirement Health Savings Account (RHSA) established in each
individual’s name; and
2) Eligible employees will receive $500 per month from the month following retirement until the age of Medicare
eligibility or death, whichever occurs first. This $500 amount can either be applied as a credit toward health
insurance premiums if the retiree elects to stay on the City’s health plans or credited monthly to a RHSA in
the retiree’s name.
Employees Covered
As of the July 1, 2023 actuarial valuation, the following current and former employees were covered by the benefit
terms:
Active employees 216
Inactive employees or beneficiaries currently receiving benefits 148
Inactive employees entitled to, but not yet receiving benefits -
Total 364
Contribution
The City’s OPEB funding policy is to contribute 100 percent or more of the actuarially determined contribution
annually. For the year ended June 30, 2024, the City’s contributions totaled $407,000.
C. Net OPEB Liability, OPEB Expense and Deferred Outflows/Inflows of Resources Related to OPEB
The City’s net OPEB liability was measured as of June 30, 2023, and the total OPEB liability used to calculate the net
OPEB liability was determined by an actuarial valuation as of July 1, 2023.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 90
NOTE 9 – POSTEMPLOYMENT HEALTHCARE BENEFITS (CONTINUED)
C. Net OPEB Liability, OPEB Expense and Deferred Outflows/Inflows of Resources Related to OPEB
(Continued)
Actuarial Assumptions
The total OPEB liability, measured as of June 30, 2023, was determined using the following actuarial assumptions:
Actuarial Valuation Date July 1, 2023
Actuarial Cost Method Early Age Normal, Level Percentage of Pay
Amortization Method Level Percent
Asset Valuation Method Market Value
Inflation 2.50%
Payroll Growth 2.75%
Discount Rate 5.75%
Medical Trend
Medicare (Kaiser) - 6.25% for 2025, decreasing to an ultimate rate of 3.45% in 2076
Medicare (Non-Kaiser) - 7.50% for 2025, decreasing to an ultimate rate of 3.45% in 2076
Non-Medicare - 8.50% for 2025, decreasing to an ultimate rate of 3.45% in 2076
The actuarial assumptions used in the July 1, 2023 valuation were based on the results of an actuarial experience study
for the period July 1, 2022 through June 30, 2023.
The long-term expected rate of return on OPEB plan investments was determined using a building-block method in
which best-estimate ranges of expected future real rates of return (expected returns, net of OPEB plan investment
expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term
expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage
and by adding expected inflation. The target allocation and best estimates of arithmetic real rates of return for each
major asset class are summarized in the following table:
Asset Class
Target
Allocation
Long-Term Expected
Rate of Return
Global Equity 34.00%4.56%
Fixed Income 41.00%0.78%
TIPS 5.00%-0.08%
Commodities 3.00%1.22%
REITs 17.00%4.06%
100.00%
Discount Rate
The discount rate used to measure the total OPEB liability was 5.75 percent. The projection of cash flows used to
determine the discount rate assumed that City contributions will be made at rates equal to the actuarially determined
contribution rates. Based on those assumptions, the City plan's fiduciary net position was projected to be available to
make all projected OPEB payments for current active and inactive employees. Therefore, the long-term expected rate
of return on OPEB plan investments was applied to all periods of projected benefit payments to determine the total
OPEB liability.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 91
NOTE 9 – POSTEMPLOYMENT HEALTHCARE BENEFITS (CONTINUED)
C. Net OPEB Liability, OPEB Expense and Deferred Outflows/Inflows of Resources Related to OPEB
(Continued)
Sensitivity of the Net OPEB Liability to Changes in the Discount Rate
The following presents the net OPEB liability of the City, as well as what the net OPEB liability would be if it were
calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate,
for the measurement period ended June 30, 2024:
Discount Rate -1% Current Discount Rate Discount Rate +1%
(4.75%)(5.75%)(6.75%)
6,889,000$ 4,909,000$ 3,222,000$
Plan's Total OPEB Liabiltiy
Sensitivity of the Net OPEB Liability to Changes in Healthcare Cost Trend Rates
The following presents the net OPEB liability of the City, as well as what the net OPEB liability would be if it were
calculated using a health care cost trend rates that are one percentage point lower or one percentage point higher than
the current rates, for the measurement period ended June 30, 2024:
Healthcare Cost
-1%Trend Rate +1%
3,434,000$ 4,909,000$ 6,626,000$
Plan's Total OPEB Liabiltiy
Change in Net OPEB Liability
Total Plan Net
OPEB Fiduciary OPEB
Liability Net Position Liability
Balance at June 30, 2022 20,273,000$ 15,858,000$ 4,415,000$
Changes Recognized for the Measurement Periood:
Service Cost 113,000 - 113,000
Interest on the total OPEB liability 1,132,000 - 1,132,000
Changes in benefit terms - - -
Difference between expected and actual experience (1,021,000) - (1,021,000)
Changes in assumptions 1,147,000 - 1,147,000
Contribution from the employer - 316,000 (316,000)
Net investment income - 565,000 (565,000)
Administrative expenses - (4,000) 4,000
Benefit payments (1,391,000) (1,391,000) -
Net changes during July 1, 2022 to June 30, 2023 (20,000) (514,000) 494,000
Balance at June 30, 2023 20,253,000$ 15,344,000$ 4,909,000$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 92
NOTE 9 – POSTEMPLOYMENT HEALTHCARE BENEFITS (CONTINUED)
C. Net OPEB Liability, OPEB Expense and Deferred Outflows/Inflows of Resources Related to OPEB
(Continued)
OPEB Expense and Deferred Outflows/Inflows of Resources Related to OPEB
For the year ended June 30, 2024, OPEB expense in the amount of $130,000 is included in the accompanying statement
of activities. At June 30, 2024, the City reported deferred outflows of resources and deferred inflows of resources
related to OPEB from the following sources:
Deferred Deferred
Outflows of Inflows of
Resources Resources
Contributions made after measurement date 407,000$ -$
Differences between expected and actual experience - (2,475,000)
Changes in assumptions 1,226,000 (482,000)
Net difference between projected and actual
earnings of OPEB Plan investments 1,484,000 -
3,117,000$ (2,957,000)$
For the OPEB plan, $407,000 was reported as deferred outflows of resources related to OPEB resulting from City’s
contributions subsequent to the measurement date will be recognized as a reduction of the net OPEB liability in the
year ended June 30, 2025.
Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be
recognized in OPEB expense as follows:
Year Endin g
June 30 Amount
2025 (186,000)$
2026 (142,000)
2027 302,000
2028 (219,000)
2029 (14,000)
Thereafter 12,000
Total (247,000)$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 93
NOTE 10 – OTHER REQUIRED DISCLOSURES
A. Expenditures Exceeding Appropriations
For the year ended June 30, 2024, the following funds had excess expenditures over appropriations, which are expected
to be covered with existing fund balance or had sufficient available revenue:
Excess Expenditures
Fund Budgetary Control Level (Department or Function) over Appropriations
General Fund General government - Legal services 77,214$
General Fund General government - Human resources 46,926
General Fund General government - General government-nondepartmental 693,032
General Fund Public safety - Public safety programs 52,689
General Fund Parks and recreation - Recreation centers 12,979
General Fund Parks and recreation - Swimming pools 2,164
Spay and Neuter Special Revenue Fund Public safety 2,955
General Plan Maintenance Special Revenue Fund General government 2,164
State Gasoline Tax Special Revenue Fund General government 23,739
State Gasoline Tax Special Revenue Fund Parks and recreation 29,228
Graton Mitigation Public Services Special Revenue Fund Public works 91,633
Graton Mitigation Neighborhood Upgrade Special Revenue Fund General government 48,585
B. Deficit Net Position/Fund Balances
At June 30, 2024, the Redevelopment Successor Agency private purpose trust fund had a deficit net position of
$17,226,607. The deficit is due to the nature of the redevelopment financing in which long-term debt were incurred for
redevelopment activities. The deficit is expected to be eliminated with future redevelopment property tax revenues
distributed from the Redevelopment Property Tax Trust Fund (RPTTF) administered by the County.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 94
NOTE 11 – FUND BALANCE CLASSIFICATION
The City classifies fund balances as follows as of June 30, 2024:
Public Facility Graton Mitigation
Housing Projects City Finance Fee Supplemental Non-major Total
General Special Revenue Capital Projects Special Revenue Special Revenue Governmental Governmental
Fund Fund Fund Fund Fund Funds Funds
Nonspendable
Prepaid and other assets 49,672$ -$ -$ -$ -$ -$ 49,672$
Advances to other funds - - - - - 465,000 465,000
Performing Arts Center - - - - - 500,000 500,000
Total nonspendable 49,672 - - - - 965,000 1,014,672
Restricted
General government programs - - - - - 6,865,759 6,865,759
Public safety programs - police - - - - - 1,001,947 1,001,947
Public safety programs - fire - - - - - 183,227 183,227
Capital and street projects - - - - - 15,000,161 15,000,161
Redevelopment capital projects - - 10,476,680 - - - 10,476,680
Retirement benefits/reserve 522,006 - - - - - 522,006
Housing projects 30,617 9,563,092 - - - 1,609,020 11,202,729
Rohnert Park Foundation - - - - - 2,767,492 2,767,492
Senior Center Donation 100,000 - - - - - 100,000
Performing Arts Center - - - - - 206,909 206,909
Total restricted 652,623 9,563,092 10,476,680 - - 27,698,291 48,390,686
Assigned
Public safety programs - police - - - - - - -
Capital and street projects - - - 16,983,699 - - 16,983,699
Graton Mitigation - - - - 17,295,674 4,159,518 21,455,192
Operating reserve 10,544,682 - - - - - 10,544,682
Contingency reserve 3,101,004 - - - - - 3,101,004
Retirement reserve 4,077,691 - - - - - 4,077,691
Infrastructure reserve 6,577,691 - - - - - 6,577,691
Downtown reserve 4,000,000 - - - - - 4,000,000
Self-insured losses reserve 1,839,640 - - - - - 1,839,640
Retiree health savings 341,146 - - - - - 341,146
City facilities 65,453 - - - - - 65,453
Encumbrances 1,536,125 - - - - - 1,536,125
Total assigned 32,083,432 - - 16,983,699 17,295,674 4,159,518 70,522,323
Unassigned 1,000,000 - - - - - 1,000,000
Total fund balances 33,785,727$ 9,563,092$ 10,476,680$ 16,983,699$ 17,295,674$ 32,822,809$ 120,927,681$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 95
NOTE 11 – FUND BALANCE CLASSIFICATION (CONTINUED)
Portions of unassigned fund balance may be assigned to indicate tentative plans for financial resource utilization in a
future period, such as for special purpose or capital projects. Such plans or intent are subject to change, have not been
legally authorized and may not result in expenditures.
City’s Reserve Policy
The City’s adopted reserves policy was updated per resolution 2021-101 and assigns the following reserves:
Operating Reserve – The City shall maintain a reserve balance of 17% of annual original adopted General
Fund budget for the fiscal year when General Fund reserves are assigned. The purpose of this reserve is to
support city operations during reduction in expected or budgeted revenues and unexpected cash shortages,
expense or losses
Contingency Reserve – The City shall maintain a reserve of 5% of annual original adopted General Fund budget
for the fiscal year when General Fund reserves. The purpose of this reserve is to provide adequate capital in
the event of a local disaster or unanticipated fiscal crisis.
Infrastructure Reserve – The City shall maintain a reserve to accumulate resources for ongoing or future capital
expenditures including capital projects, purchase of new vehicles, and technology projects that follow the
City’s asset policy.
Self-Insured Losses Reserve – The City shall maintain a reserve to cover insurance losses not covered by the
annual premiums or those that are within self-insured retention limits. The City’s current minimum target level
for the Self-Insured Losses reserve is 50% of the total annual insurance premiums for liability, property,
employment practices, and auto insurance programs.
City Facilities – The City shall set-aside reserve for capital and maintenance needs of existing or new City
facilities.
Vehicle Replacement Reserve – The City shall set-aside reserve for replacement costs of vehicles and
equipment in service.
The City intends to use the reserve for the specific purpose as stated in the budget and fiscal policies. At June 30, 2024,
the City reported these reserve balances as part of the General Fund’s assigned fund balance.
The City also adopted budget and fiscal policies to maintain a retirement reserve to offset fluctuations in pension
contribution rates. The City established and contributed to an irrevocable trust with PARS for the purpose of
accumulating additional resources restricted for retirement benefits. At June 30, 2024, the City reported restricted fund
balance of General Fund of $0.5 million for assets held in the PARS trust.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 96
NOTE 12 – NET INVESTMENT IN CAPITAL ASSETS
Net Investment in Capital Assets at June 30 consisted of the following:
Governmental Business-Type
Activities Activities
Net investment in capital assets:
Capital assets, nondepreciable 32,202,094$ 11,692,959$
Capital assets, depreciable, net 126,849,648 60,625,606
Long-term debt:
Loans payable (328,087) -
Sewer revenue refunding bonds, net premium - (7,328,492)
Total net investment in capital assets 158,723,655$ 64,990,073$
NOTE 13 – RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and
omissions; injuries to employees; and natural disasters. The City reports all of its risk management activities in its
General Fund. The City participates in the Redwood Empire Municipal Insurance Fund (REMIF), a joint powers
agency established in May 1976 to provide an independently managed risk sharing self-insurance program for member
cities. The purpose of REMIF is to spread the adverse effect of losses among the member agencies and to purchase
excess insurance as a group, thereby reducing its costs.
As of June 30, 2024, the City’s deductibles and maximum coverage through its participation in REMIF is as follows:
Coverage:Deductible CIRA Coverage Excess Coverage
General Liability 250,000$ 500,000$ 40,000,000$
Workers' Compensation 250,000 1,000,000 Statutory
Property Damage 20,000 25,000 600,000,000
Automobile Liability 15,000 10,000 5,000,000
Earthquake (DIC) 5% of actual value of unit subject
to $100,000 minimum 100,000 20,000,000
Flood, High Risk Flood and Wildfire $25K/$100K/10K
Pollution and Environmental 250,000 25,000 10,000,000
Boiler and Machinery 10,000 5,000 600,000,000
Cyber 50,000 None 4,000,000
A summary of audited financial information of REMIF as of and for year ended June 30, 2023, the most recent available
audited financial information, is as follows (amounts in thousands).
Total assets and deferred outflows of resources 33,211,163$
Total liabilities and deferred inflows of resources 20,864,602$
Total net position 12,346,561$
Operating revenues 17,082,392$
Operating expenses 15,813,979$
Nonoperating revenues (expenses)318,760$
Change in net position 1,587,173$
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 97
NOTE 13 – RISK MANAGEMENT (CONTINUED)
The City contributes its pro-rata share of anticipated losses to a pool administered by REMIF. Should actual losses
among participants be greater than the anticipated losses, the City will be assessed its pro-rata share of the deficit.
Conversely, if the actual losses are less than anticipated, the City will be refunded its pro-rata share of the excess. The
City paid insurance premiums and deductibles of $3,711,564 during the year ended June 30, 2024. Settled claims have
not exceeded commercial excess liability coverage in any of the past three fiscal years.
NOTE 14 – JOINT VENTURES
Sonoma County Waste Management Agency
The City participates in the Sonoma County Waste Management Agency (SCWMA), a joint power authority of nine
incorporated cities and the County formed in April 1992. Each member of the joint venture has a representative on the
Board of Directors of SCWMA. The SCWMA Board of Directors is responsible for governing the joint power authority
as a separate entity. The SCWMA Board of Directors, or a designee, is responsible for the preparation of an annual
budget, assessing fees, and entering into contracts and is authorized to sue and become obligated when sued. The
purpose of SCWMA is to conduct a yard waste composting, wood waste recovery system, household hazardous
material recovery program, and a public education program in the County. The expenditures of SCWMA are primarily
funded by dumping fees collected when reusable resources are disposed of at the County landfill site. Funding for
SCWMA also comes from the sale of composted and recycled products. No direct funding is required from the
participants to the joint power authority. A summary of audited financial information of SCWMA as of and for the
year ended June 30, 2024, the most recent available audited financial information, is as follows (amounts in thousands).
Total assets 16,295,803$
Total liabilities 3,503,557$
Total equities 12,792,246$
Operating revenues 12,005,995$
Operating expenses 12,098,573$
Nonoperating revenues (expenses)1,945,737$
Change in net position 1,853,159$
Complete financial statements for SCWMA can be obtained from SCWMA office at 2300 County Center Drive, Suite
B-100, Santa Rosa, CA 95403.
Sonoma County Public Safety Consortium
The Sonoma County Public Safety Consortium (SCPSC) was formed by a joint powers agreement on July 1, 2008 to
efficiently and effectively operate, maintain and improve a public safety communication and data management system
in the County. SCPSC members are the City, the cities of Cotati, Petaluma, Santa Rosa, Sonoma, Town of Windsor,
Redwood Empire Dispatch Communications Authority, the Santa Rosa Junior College, and the County. In addition to
the SCPSC members, other public safety entities have limited access to system as non-affiliated agencies. As a member,
the City pays its proportionate share percentage of the total costs incurred by the SCPSC. For the year ended
June 30, 2024, the City paid $394,956 to the SCPSC. A summary of audited financial information of SCPSC as of and
for the year ended June 30, 2023, the most recent available audited financial information, is as follows (amounts in
thousands).
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 98
NOTE 14 – JOINT VENTURES (CONTINUED)
Sonoma County Public Safety Consortium (Continued)
Total assets 8,285,135$
Total liabilities 1,959,904$
Total equities 6,325,231$
Operating revenues 3,464,108$
Operating expenses 3,611,463$
Nonoperating revenues (expenses)(53,800)$
Change in net position (201,155)$
Complete financial statements for SCPSC can be obtained from SCPSC office at 585 Fiscal Drive, Suite 100, Santa
Rosa, CA 95403.
NOTE 15 – MEMORANDUM OF UNDERSTANDING WITH FEDERATED INDIANS OF GRATON
RANCHERIA
On October 14, 2003, the City entered a Memorandum of Understanding (MOU) with the Federated Indians of Graton
Rancheria (Tribe), a federally recognized Indian tribe comprised of the Coast Miwok and Southern Pomo Indians. The
MOU provided for contributions from the Tribe to the City to fund mitigation efforts to lessen the impact of the casino
on the community. The MOU provided for initial, one-time contributions to cover mitigation costs before the opening
of the casino, then ongoing, quarterly contribution distributed through the State of California's Graton Mitigation Fund.
Effective April 17, 2013, the City and the Tribe entered into the First Amended and Restated MOU. This amended,
replaced and effectively terminated the original MOU. This 1st Amended MOU called out for both recurring and non-
recurring payments to the City to mitigate the impacts of the Tribe’s gaming facility on the City.
In November 2013, the Tribe opened its gaming facility, The Graton Resort and Casino, just outside the City limits
boundary.
Effective June 27, 2023, in light of the Tribe’s notification to construct an expansion of the Gaming Facility on the
Reservation, the parties established, by and through the Second Amended and Restated MOU. The City uses the
mitigation funding provided by the Tribe under the 2nd Amended and Restated MOU to mitigate the impact on City
resources and services such as, without limitation, traffic, staffing levels in public safety, public works, neighborhood
upgrades, workforce housing, problem gambling, stormwater drainage, and other impacts. The City uses the
community benefit contributions provided by the tribe to improve the environment, health, safety, and general welfare
of its residents.
During the year ended June 30, 2024, the City reported $588,614 of contributions for areas as described in the 1st
Amended and Restated MOU, and $14,706,213 of contributions for areas as described in the 2nd Amended and
Restated MOU. These balances are reported as part of donations and miscellaneous revenues in the statement of
revenues, expenditures, and changes in fund balances. Contribution amounts are adjusted each year to reflect increases
in the Consumer Price Index for Urban Consumers in the San Francisco Bay Area.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 99
NOTE 15 – MEMORANDUM OF UNDERSTANDING WITH FEDERATED INDIANS OF GRATON
RANCHERIA (CONTINUED)
The MOU sections, descriptions, and amounts received are as follows:
1st Amended & Restated MOU Section Amount
3.4.1 Supplemental Recurring $ 244,360
3.4.2 Public Services 148,766
4.1 Cotati/Rohnert Park Unified School District 48,872
4.2.1 Rohnert Park Foundation 48,872
4.2.2 Charitable Organization(s)48,872
4.3 Workforce Housing and Neighborhood Upgrade 48,872
588,614
2nd Amended & Restated MOU Section
2.1 Mitigation Contributions 4,070,697
2.2.1 Supplemental Community Benefit Contribution 6,673,933
2.2.2 Workforce Housing and Neighborhood Upgrade 1,336,796
2.2.4 Rohnert Park Foundation 1,336,796
4.3.1 Circulation Improvements 1,287,991
14,706,213
$ 15,294,827
NOTE 16 ‒ ENDOWMENT PERMANENT FUND
The City administers an endowment permanent fund, which is restricted by the donor for the purposes of generating
enough funds from earned interest to offset the operation expenses incurred at the Performing Arts Center. Donor-
restricted endowments are reported at fair value. The amount of net appreciation on investments of the donor-restricted
endowment that is available for authorization for expenditure for the City is $39,557 at June 30, 2024. The City
authorizes expenditures from donor-restricted endowments in compliance with the wishes expressed by the donor and
with approval of the City Council.
NOTE 17 – COMMITMENTS AND CONTINGENCIES
A.Claims and Litigations
The City is directly and indirectly involved in various suits relating principally to claims arising from construction
contracts, personal injury, and property damage. In the opinion of the City Attorney and City’s management, potential
claims against the City resulting from such litigation, not covered by insurance, would not materially affect the basic
financial statements of the City. As a result, no liability has been accrued by the City relating to these matters as of
June 30, 2024.
CITY OF ROHNERT PARK
NOTES TO THE BASIC FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 100
NOTE 17 – COMMITMENTS AND CONTINGENCIES (CONTINUED)
B. Encumbrances
Encumbrances represent commitments related to unperformed contracts for goods or services. Encumbrance
accounting, under which purchase orders, contracts, and other commitments for the expenditure of resources are
recorded to reserve that portion of the applicable appropriation, is utilized in the governmental fund types.
Encumbrances outstanding at year-end are reported as part of fund balance and do not constitute expenditures or
liabilities because the commitments will be honored during the subsequent year. At June 30, 2024, encumbrances of
$2,644,202 were outstanding for the General Fund.
F - 101
REQUIRED SUPPLEMENTARY INFORMATION
F - 102
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CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE – GENERAL FUND
FOR THE YEAR ENDED JUNE 30, 2024
F - 103
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Taxes:
Property 7,430,584$ 7,430,584$ 7,084,127$ (346,457)$
Property tax in lieu of vehicle licenses fee 4,945,842 4,945,842 5,185,759 239,917
Real property transfer 438,234 438,234 258,289 (179,945)
Transient occupancy 4,457,000 4,457,000 3,753,328 (703,672)
Franchises 3,126,000 3,126,000 3,446,853 320,853
Subtotal 20,397,660 20,397,660 19,728,356 (669,304)
Licenses, permits and fees:
Business licenses 505,880 505,880 569,613 63,733
Animal licenses 45,000 45,000 9,789 (35,211)
Building permits 1,253,059 1,253,059 1,340,986 87,927
Plan check 1,103,088 1,103,088 1,023,199 (79,889)
Subtotal 2,907,027 2,907,027 2,943,587 36,560
Fines, forfeitures and penalties:
Parking fines 35,000 35,000 74,069 39,069
Other court 12,000 12,000 61,913 49,913
Subtotal 47,000 47,000 135,982 88,982
Interest and rentals:
Investment income (loss)220,600 220,600 1,616,650 1,396,050
Rent - other 826,610 826,610 844,454 17,844
Subtotal 1,047,210 1,047,210 2,461,104 1,413,894
Intergovernmental:
Sales and use taxes 15,900,000 15,900,000 15,351,207 (548,793)
Public Safety Augmentation Fund 310,000 310,000 345,717 35,717
Grants - 607,700 395,921 (211,779)
Reimbursements 1,550,046 2,180,672 692,395 (1,488,277)
Subtotal 17,760,046 18,998,372 16,785,240 (2,213,132)
Charges for current services:
General plan maintenance fee - - 7,416 7,416
Special public safety services - 75,000 67,154 (7,846)
Animal shelter fees 80,000 96,000 98,779 2,779
Engineering fees 200,000 200,000 209,052 9,052
Developer engineering building fee 1,000,000 1,000,000 586,957 (413,043)
Administrative fees 573,007 573,007 386,223 (186,784)
Finance charges 15,500 15,500 250,804 235,304
Cost allocation charges 1,411,491 1,334,891 1,334,275 (616)
Recreation:
Recreation centers 1,149,919 1,171,669 1,167,710 (3,959)
Swimming pools 134,500 134,500 112,886 (21,614)
Performing Arts Center 282,000 282,000 233,687 (48,313)
Subtotal 4,854,799 4,882,567 4,454,943 (427,624)
Donations and miscellaneous 1,023,470 2,790,320 1,694,813 (1,095,507)
Total revenues 48,037,212 51,070,156 48,204,025 (2,866,131)
Budgeted Amounts
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE – GENERAL FUND (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 104
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
EXPENDITURES:
Current:
General government:
City Council 263,375 281,173 203,854 77,319
City Manager 2,091,710 2,180,555 1,544,434 636,121
Finance and accounting 1,436,039 1,779,597 1,319,549 460,048
Legal services 1,030,500 1,030,500 1,107,714 (77,214)
Development services 6,410,725 6,531,892 4,563,715 1,968,177
Human resources 1,264,390 1,264,915 1,311,841 (46,926)
City office building 1,217,692 500 (6,588) 7,088
General government-nondepartmental 10,262,727 10,351,292 11,044,324 (693,032)
Subtotal 23,977,158 23,420,424 21,088,843 2,331,581
Public safety:
Public safety protections 3,591,767 4,151,953 3,634,797 517,156
Animal services 868,751 892,154 857,428 34,726
Main station 13,118,255 13,436,328 11,189,692 2,246,636
North station 4,725,916 4,709,211 4,814,340 (105,129)
Civil defense 40,864 40,864 19,844 21,020
Public safety programs 357,109 357,109 409,798 (52,689)
Subtotal 22,702,662 23,587,619 20,925,899 2,661,720
Public works:
General 1,540,356 2,181,989 914,749 1,267,240
Maintenance of streets/bikepaths 799,480 776,779 502,220 274,559
Storm drains and drainage 253,869 257,584 85,673 171,911
Subtotal 2,593,705 3,216,352 1,502,642 1,713,710
Parks and recreation:
Parks maintenance-general 3,194,029 3,049,775 2,922,331 127,444
Recreation centers 60,596 64,859 77,838 (12,979)
Swimming pools 21,905 21,905 24,069 (2,164)
Recreation administration and programs 167,925 167,925 67,929 99,996
Subtotal 3,444,455 3,304,464 3,092,167 212,297
Cultural arts centers:
Performing Arts Center 267,590 269,888 248,300 21,588
Subtotal 267,590 269,888 248,300 21,588
Capital outlay 205,000 463,483 1,813,128 (1,349,645)
Debt Service:
Principal 153,355 153,355 145,687 7,668
Total expenditures 53,343,925 54,415,585 48,816,666 5,598,919
REVENUES OVER (UNDER) EXPENDITURES (5,306,713) (3,345,429) (612,641) 2,732,788
Budgeted Amounts
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE – GENERAL FUND (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 105
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
OTHER FINANCING SOURCES (USES):
Transfers in 6,471,711 6,340,017 5,591,700 (748,317)
Transfers out (1,165,000) (9,547,285) (1,643,980) (7,903,305)
Total other financing sources (uses)5,306,711 (3,207,268) 3,947,720 (8,651,622)
Net change in fund balance (2)$ (6,552,697)$ 3,335,079 9,887,776$
FUND BALANCE:
Beginning of year 30,450,648
End of year 33,785,727$
Budgeted Amounts
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE – HOUSING PROJECTS
SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
F - 106
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Interest and rentals 24,300$ 24,300$ 92,389$ 68,089$
Charges for current services 25,000 25,000 20,636 (4,364)
Total revenues 49,300 49,300 113,025 63,725
EXPENDITURES:
Current:
General government 313,412 337,774 278,135 59,639
Total expenditures 313,412 337,774 278,135 59,639
REVENUES OVER (UNDER) EXPENDITURES (264,112) (288,474) (165,110) 123,364
OTHER FINANCING SOURCES (USES):
Transfers out (250,000) (250,000) (250,000) -
Total other financing sources (uses)(250,000) (250,000) (250,000) -
Net change in fund balance (514,112)$ (538,474)$ (415,110) 123,364$
FUND BALANCE:
Beginning of year 9,978,202
End of year 9,563,092$
Budgeted Amounts
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE – PUBLIC FACILITY FINANCE FEE
SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
F - 107
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Interest and rentals 134,300$ 134,300$ 386,087$ 251,787$
Charges for current services 6,851,677 6,851,677 3,440,901 (3,410,776)
Total revenues 6,985,977 6,985,977 3,826,988 (3,158,989)
EXPENDITURES:
Current:
Public works 750,000 750,000 854,105 (104,105)
Total expenditures 750,000 750,000 854,105 (104,105)
REVENUES OVER (UNDER) EXPENDITURES 6,235,977 6,235,977 2,972,883 (3,263,094)
OTHER FINANCING SOURCES (USES):
Transfers in 205,550 205,550 - (205,550)
Transfers out (6,435,104) (16,228,366) (2,275,127) 13,953,239
Total other financing sources (uses)(6,229,554) (16,022,816) (2,275,127) 13,747,689
Net change in fund balance 6,423$ (9,786,839)$ 697,756 10,484,595$
FUND BALANCE:
Beginning of year 16,285,943
End of year 16,983,699$
Budgeted Amounts
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE – GRATON MITIGATION SUPPLEMENTAL
SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
F - 108
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Interest and rentals 64,400$ 64,400$ 319,171$ 254,771$
Charges for current services - 1,287,991 1,287,991 -
Donations and miscellaneous 6,640,000 6,918,293 6,918,293 -
Total revenues 6,704,400 8,270,684 8,525,455 254,771
EXPENDITURES:
Current:
Public works 455,500 430,500 77,871 352,629
Total expenditures 455,500 430,500 77,871 352,629
REVENUES OVER (UNDER) EXPENDITURES 6,248,900 7,840,184 8,447,584 607,400
OTHER FINANCING SOURCES (USES):
Transfers out (539,226) (4,626,288) (1,103,471) 3,522,817
Total other financing sources (uses)(539,226) (4,626,288) (1,103,471) 3,522,817
Net change in fund balance 5,709,674$ 3,213,896$ 7,344,113 4,130,217$
FUND BALANCE:
Beginning of year 9,951,561
End of year 17,295,674$
Budgeted Amounts
CITY OF ROHNERT PARK
BUDGETARY INFORMATION
FOR THE YEAR ENDED JUNE 30, 2024
F - 109
Budgetary Information
The City operates under the general laws of the State of California and annually adopts a budget for its General Fund
to be effective July 1 for the ensuing fiscal year. From the effective date of the budget, which is adopted at the fund
level and controlled at the department level, the amounts stated therein as proposed expenditures become appropriations
to the various City funds and departments. The City Council may amend the budget by resolution during the fiscal
year. The legal level of budgetary control is the fund level. The City Manager may authorize transfers from one account
to another within the same fund and department.
Annual budgets for all of the City’s major funds and nonmajor special revenue funds are adopted on a basis consistent
with accounting principles generally accepted in the United States of America. The City prefers to leave its original
budget unaltered during the year, unless there are substantial changes to budget forecasts, so that the effectiveness of
individual departments in meeting budget objectives can be evaluated and the adequacy of the budget itself can be
judged. Expenditures in excess of budgeted amounts are allowed by law but must be approved individually by the City
Council or administratively by the City Manager if within thresholds and are required to be disclosed per GAAP.
The City adopted an updated reserves policies per resolution 2021-101 on September 14, 2021. Assignments to General
Fund surplus have been made in accordance with this adopted policy. The following funds were not budgeted by the
City for the year ended June 30, 2024:
- Traffic Signals Fee Special Revenue Fund
- Graton Mitigation School Contribution Special Revenue Fund
- Graton Mitigation Public Safety Building Special Revenue Fund
- Graton Mitigation School Contribution Special Revenue Fund
- Graton Mitigation Public Safety Building Special Revenue Fund
- Graton Mitigation Problem Gambling Special Revenue Fund
- Graton Mitigation Waterway Special Revenue Fund
- Assets Forfeiture Special Revenue Fund
- Performing Art Center Facility Capital Reserve Special Revenue Fund
- Sports Center Facility Capital Reserve Special Revenue Fund
- Tree In-Lieu Fee Special Revenue Fund
- California Disability Access Fee Special Revenue Fund
- Affordable Linkage Fee Special Revenue Fund
- Senior Center Special Revenue Fund
- Graton Mitigation Tribe Charity Special Revenue Fund
- Community Services Facilities Fee Special Revenue Fund
- Community Facilities District SOMO Special Revenue Fund
CITY OF ROHNERT PARK
REQUIRED SUPPLEMENTAL INFORMATION (UNAUDITED)
SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS –
MISCELLANEOUS PLAN
(Dollar amount in thousands)
F - 110
2024 2023 2022 2021 2020
Measurement Period, Year Ended June 30:2023 2022 2021 2020 2019
Total Pension Liability
Service Cost 2,432$ 2,267$ 1,998$ 1,821$ 1,654$
Interest on total pension liability 7,349 6,988 6,821 6,559 6,278
Differences between expected and actual
experience 1,611 1,047 380 962 2,452
Changes in assumptions - 1,308 - - -
Changes in benefit terms 115 - - - -
Benefit payments, including refunds of
employee contributions (6,069) (5,597) (5,254) (5,112) (4,978)
Net change in total pension liability 5,438 6,014 3,945 4,230 5,406
Total pension liability - beginning 106,604 100,590 96,645 92,415 87,009
Total pension liability - ending (a)112,042$ 106,604$ 100,590$ 96,645$ 92,415$
Plan fiduciary net position
Contributions - employer 2,518$ 15,223$ 5,444$ 5,680$ 2,693$
Contributions - employee 984 909 898 801 702
Net investment income 5,721 (7,378) 16,579 3,433 4,296
Benefit payments, including refunds of
employee contributions (6,069) (5,597) (5,254) (5,112) (4,978)
Administrative expense (69) (57) (46) (97) (46)
Net change in plan fiduciary net
position 3,084 3,100 17,621 4,705 2,667
Plan fiduciary net position - beginning 93,937 90,837 73,216 68,511 65,844
Plan fiduciary net position - ending (b)97,021$ 93,937$ 90,837$ 73,216$ 68,511$
Net pension liability - ending (a) - (b)15,021$ 12,667$ 9,753$ 23,429$ 23,904$
Plan fiduciary net position as a percentage
of the total pension liability 86.59% 88.12% 90.30% 75.76% 74.13%
Covered payroll 7,329$ 7,116$ 6,909$ 6,707$ 9,277$
Plan net pension liability as a percentage of
covered payroll 204.94% 178.01% 141.17% 349.30% 257.67%
CITY OF ROHNERT PARK
REQUIRED SUPPLEMENTAL INFORMATION (UNAUDITED)
SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS –
MISCELLANEOUS PLAN (CONTINUED)
(Dollar amount in thousands)
F - 111
2019 2018 2017 2016 2015
Measurement Period, Year Ended June 30:2018 2017 2016 2015 2014
Total Pension Liability
Service Cost 1,662$ 1,492$ 1,397$ 1,360$ 1,393$
Interest on total pension liability 5,910 5,941 5,889 5,672 5,526
Differences between expected and actual
experience (972) (1,512) (31) (1,253) -
Changes in assumptions (2,327) 4,762 - (1,351) -
Changes in benefit terms - - - - -
Benefit payments, including refunds of
employee contributions (4,801) (4,490) (4,442) (3,929) (3,746)
Net change in total pension liability (528) 6,193 2,813 499 3,173
Total pension liability - beginning 87,537 81,344 78,531 78,032 74,859
Total pension liability - ending (a)87,009$ 87,537$ 81,344$ 78,531$ 78,032$
Plan fiduciary net position
Contributions - employer 2,424$ 2,088$ 1,922$ 1,777$ 1,658$
Contributions - employee 670 636 546 544 535
Net investment income 5,281 6,488 332 1,358 9,021
Benefit payments, including refunds of
employee contributions (4,801) (4,490) (4,442) (3,929) (3,746)
Administrative expense (282) (86) (36) (67) -
Net change in plan fiduciary net
position 3,292 4,636 (1,678) (317) 7,468
Plan fiduciary net position - beginning 62,552 57,916 59,594 59,911 52,443
Plan fiduciary net position - ending (b)65,844$ 62,552$ 57,916$ 59,594$ 59,911$
Net pension liability - ending (a) - (b)21,165$ 24,985$ 23,428$ 18,937$ 18,121$
Plan fiduciary net position as a percentage
of the total pension liability 75.67% 71.46% 71.20% 75.89% 76.78%
Covered payroll 9,007$ 7,971$ 7,852$ 7,386$ 7,171$
Plan net pension liability as a percentage of
covered payroll 234.98% 313.45% 298.37% 256.39% 252.70%
F - 112
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CITY OF ROHNERT PARK
REQUIRED SUPPLEMENTAL INFORMATION (UNAUDITED)
SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY –
SAFETY PLAN
(Dollar amount in thousands)
F - 113
2024 2023 2022 2021 2020
Measurement Period, Year Ended June 30:2023 2022 2021 2020 2020
Proportion of the net pension liability 0.33550% 0.37623% 0.24414% 0.26518% 0.37168%
Proportionate share of the net pension liability 25,078$ 221,998$ 13,204$ 28,853$ 38,086$
Covered payroll 7,329$ 7,116$ 6,909$ 6,707$ 6,512$
P roportionate sh are of t h e net pension liabili ty as
percentage of covered payroll 342.15% 311.94% 191.12% 430.17% 584.86%
Plan's fiduciary net position as percentage of the total
pension liability 82.84% 83.70% 89.82% 83.70% 68.61%
Proportionate share of aggregate employer
contributions 3,239$ 15,740$ 3,348$ 15,566$ 6,071$
2019 2018 2017 2016 2015
Measurement Period, Year Ended June 30:2018 2017 2016 2015 2014
Proportion of the net pension liability 0.39872% 0.41047% 0.42649% 46.30200% 0.46909%
Proportionate share of the net pension liability 38,422$ 40,707$ 36,904$ 31,781$ 29,190$
Covered payroll 6,032$ 5,913$ 6,009$ 5,310$ 5,155$
Proportionate share of the net pension liability as
percentage of covered payroll 636.97% 688.43% 614.15% 598.51% 515.36%
Plan's fiduciary net position as percentage of the total
pension liability 75.26% 73.31% 74.06% 87.40% 80.43%
Proportionate share of aggregate employer
contributions 5,701$ 3,358$ 3,156$ 2,417$ 2,347$
City Safety Plan
CITY OF ROHNERT PARK
REQUIRED SUPPLEMENTAL INFORMATION (UNAUDITED)
SCHEDULE OF PENSION PLAN CONTRIBUTIONS
(Dollar amount in thousands)
F - 114
Fiscal Year:2023-24 2022-23 2021-22 2020-21 2019-20
Contractually determined contribution (actuarially determined)1,753$ 2,516$ 2,923$ 2,944$ 3,089$
Contributions in relation to the actuarially determined contributions (1,753) (2,516) (15,223) (5,444) (5,680)
Contribution deficiency (excess)-$ -$ (12,300)$ (2,500)$ (2,591)$
Covered payroll 10,754$ 10,441$ 10,137$ 9,842$ 9,555$
Contributions as a percentage of covered payroll 16.30% 24.10% 150.17% 55.31% 59.44%
Fiscal Year:2018-19 2017-18 2016-17 2015-16 2014-15
Contractually determined contribution (actuarially determined)2,693$ 2,424$ 2,088$ 1,922$ 1,777$
Contributions in relation to the actuarially determined contributions (2,693) (2,424) (2,088) (1,922) (1,777)
Contribution deficiency (excess)-$ -$ -$ -$ -$
Covered payroll 9,277$ 9,007$ 7,971$ 7,852$ 7,386$
Contributions as a percentage of covered payroll 29.03% 26.91% 26.19% 24.48% 24.06%
Notes to Schedule
Methods and assumptions used to determine contribution rates for the fiscal year ended June 30, 2024:
Actuarial cost method Entry Age Normal
Amortization method/period For details, see June 30, 2021 Funding Valuation Report
Asset valuation method Actuarial Value of Assets. For details, see June 30, 2021 Funding Valuation Report.
Inflation 2.30%
Salary increases Varies by entry age and service
Payroll growth 2.50%
Investment rate of return 6.90% net of pension plan investment and administrative expenses.
Retirement age
Mortality
Miscellaneous Plan
The actuarial methods and assumption used to set the actuarially determined contributions for Fiscal Year 2024 were derived from the June 30, 2021
funding valuation report.
The probabilities of mortality are based on the the 2021 experience study report. The mortality table was
developed based on CalPERS-specific data. The rates incorporate Generational Mortality to capture ongoing
mortality improvement using 80% of Scale MP 2020 published by the Society of Actuaries.
The probabilities of retirement are based on the 2021 CalPERS Experience Study for the period from 2000 and
2019.
CITY OF ROHNERT PARK
REQUIRED SUPPLEMENTAL INFORMATION (UNAUDITED)
SCHEDULE OF PENSION PLAN CONTRIBUTIONS (CONTINUED)
(Dollar amount in thousands)
F - 115
Fiscal Year:2023-24 2022-23 2021-22 2020-21 2019-20
Contractually determined contribution (actuarially determined)3,108$ 3,239$ 3,740$ 3,348$ 4,571$
Contributions in relation to the actuarially determined contributions (3,108) (3,239) (15,740) (3,348) (15,566)
Contribution deficiency (excess)-$ -$ (12,000)$ -$ (10,995)$
Covered payroll 7,549$ 7,329$ 7,116$ 6,909$ 6,707$
Contributions as a percentage of covered payroll 41.17% 44.19% 221.19% 48.46% 232.07%
Fiscal Year:2018-19 2017-18 2016-17 2015-16 2014-15
Contractually determined contribution (actuarially determined) 4,071$ 3,701$ 3,358$ 3,156$ 2,417$
Contributions in relation to the actuarially determined contributions (6,071) (5,701) (3,358) (3,156) (2,417)
Contribution deficiency (excess)(2,000)$ (2,000)$ -$ -$ -$
Covered payroll 6,512$ 6,032$ 5,913$ 6,009$ 5,310$
Contributions as a percentage of covered payroll 93.23% 94.51% 56.79% 52.52% 45.52%
Notes to Schedule
Methods and assumptions used to determine contribution rates for the fiscal year ended June 30, 2024:
Actuarial cost method Entry Age Normal
Amortization method/period For details, see June 30, 2021 Funding Valuation Report
Asset valuation method Actuarial Value of Assets. For details, see June 30, 2021 Funding Valuation Report.
Inflation 2.30%
Salary increases Varies by entry age and service
Payroll growth 2.50%
Investment rate of return 6.90% net of pension plan investment and administrative expenses.
Retirement age
Mortality
Safety Plan
The probabilities of mortality are based on the the 2021 experience study report. The mortality table was developed
based on CalPERS-specific data. The rates incorporate Generational Mortality to capture ongoing mortality
improvement using 80% of Scale MP 2020 published by the Society of Actuaries.
The actuarial methods and assumption used to set the actuarially determined contributions for Fiscal Year 2024 were derived from the June 30, 2021
funding valuation report.
The probabilities of retirement are based on the 2021 CalPERS Experience Study for the period from 2000 and
2019.
CITY OF ROHNERT PARK
REQUIRED SUPPLEMENTAL INFORMATION (UNAUDITED)
SCHEDULE OF CHANGES IN NET OPEB LIABILITY AND RELATED RATIOS
(Dollar amount in thousands)
F - 116
2024 2023 2022 2021 2020 2019 2018
For the Measurement Period:2022-2023 2021-2022 2020-2021 2019-2020 2018-2019 2017-2018
2016-20171
Total OPEB Liability:
Service Cost 113$ 113$ 113$ 117$ 113$ 119$ 116$
Interest on the total OPEB liability 1,132 1,114 1,404 1,424 1,450 1,444 1,436
Changes in benefit terms - 31 - - - - -
Difference between expected and actual experience (1,021) -(2,458) -(1,302) - -
Changes in assumptions 1,147 (465)169 (393)814 - -
Benefit payments (1,391) (1,364) (1,474) (1,469) (1,504) (1,427) (1,428)
Net changes in Total OPEB Liability (20) (571)(2,246) (321)(429)136 124
Be ginning of Year 20,273 20,844 23,090 23,411 23,840 23,704 23,580
End of Year 20,253$ 20,273$ 20,844$ 23,090$ 23,411$ 23,840$ 23,704$
Plan Fiduciary Net Position:
Employer contribution 316$ 991$ 1,474$ 1,469$ 1,804$ 1,627$ 4,128$
Employee contributions - - - - - - -
Net investment income 565 (2,336) 3,053 798 958 772 732
Administrative expenses (4) (5)(6) (7)(3) (23)(5)
Benefit payments (1,391) (1,364) (1,474) (1,469) (1,504) (1,427) (1,428)
Net changes in Fiduciary Net Position (514)(2,714) 3,047 791 1,255 949 3,427
Be ginning of Year 15,858 18,572 15,525 14,734 13,479 12,530 9,103
End of Year 15,344$ 15,858$ 18,572$ 15,525$ 14,734$ 13,479$ 12,530$
Net OPEB Liability 4,909$ 4,415$ 2,272$ 7,565$ 8,677$ 10,361$ 11,174$
Fiduciary Net Position as a % of Total OPEB Liability 75.76% 78.22% 89.10% 67.24% 62.94% 56.54% 52.86%
Covered Payroll 26,774$ 24,726$ 20,348$ 25,719$ 20,348$ 19,023$ 15,789$
Net OPEB Liability as a % of Payroll 18.33% 17.86% 11.17% 46.52% 54.96% 66.96% 70.77%
Notes to Schedule:
1 Information only p resented from the imp lementation y ear
Change of assumptions: For the measure period ended June 30, 2022, the discount rate was updated based on newer capital market assumptions.
CITY OF ROHNERT PARK
REQUIRED SUPPLEMENTAL INFORMATION (UNAUDITED)
SCHEDULE OF OPEB CONTRIBUTIONS
(Dollar amount in thousands)
F - 117
2023-24 2022-23 2021-22 2020-21 2019-20 2018-19 2017-18 2016-17 1
Actuarially determined contribution 735$ 334$ 337$ 885$ 888$ 1,090$ 1,096$ 2,218$
Contributions in relation to the actuarially
determined contributions (407) (316) (991) (1,474) (1,469) (1,804) (1,627) (4,128)
Contribution deficiency (excess)328$ 18$ (654)$ (589)$ (581)$ (714)$ (531)$ (1,910)$
Covered payroll 25,719$ 26,774$ 24,726$ 20,348$ 19,023$ 15,789$ 15,473$ 14,086$
Contributions as a percentage of
covered payroll 1.58% 1.18% 4.01% 7.24%7.72% 11.43% 10.52% 29.31%
Notes to Schedule:
Methods and assumptions used to determine contribution rates:
ADC for fiscal year 6/30/2023
Actuarial valuation dat e 7/1/2023
Actuarial cost method Entry-Age Normal Cost Method
Asset valuation method Actuarial value of assets
Inflation 2.50%
Investment rate of return 5.75%
Healthcare cost trend rate Non-Medicare - 8.50% for 2025, decreasing to an ultimate rate of 3.45% in 2076
Medicare (Non-Kaiser) - 7.50% for 2025, decreasing to an ultimate rate of 3.45% in 2076
Medicare (Kaiser) - 6.25% for 2025, decreasing to an ultimate rate of 3.45% in 2076
Dental - 4.75% per year; and Vision - 2.75% per year.
Projected salary growth and increase Not applicable
Mortality Based on CalPERS 2021 experience study report using data for the period from 2000 to 2019
1 Information only presented from the implementation year
The actuarial methods and assumptions used to set the actuarially determined contributions for the fiscal year ended June 30, 2024 were as follows:
F - 118
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F - 119
SUPPLEMENTARY INFORMATION
F - 120
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CITY OF ROHNERT PARK
OTHER SUPPLEMENTAL INFORMATION
DESCRIPTION OF NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
F - 121
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for and report the proceeds of specific revenue sources that are restricted
or committed to expenditure for specified purposes other than debt service or capital projects. The following
summarizes the City’s Non-Major Special Revenue Funds:
Alcoholic Beverage Sales Ordinance (ABSO) Fund – Annual permit fee that is received from all businesses that sell
alcohol in the City pursuant to City’s Ordinance No. 780. The permit from the ordinance requires the business owner
to comply with operational standards and training requirements and creates conditions and requirements upon the local
alcohol sales licenses for the purpose of law enforcement compliance checks, police services necessary to monitor and
enforce operational stands established with the license.
Abandoned Vehicle Abatement Fund – Revenues received from the Sonoma County Abandoned Vehicle Abatement
Program, pursuant to the terms of an agreement with the Service Authority authorized by City Council Resolution No.
95-16, providing for the abatement of abandoned vehicles in the City.
Traffic Safety Fund – Revenues received pursuant to Vehicle Code Section 42200 for the purpose of maintenance of
traffic control devices and traffic law enforcement and traffic accident prevention.
General Plan Maintenance Fund – Revenues received from a surcharge pursuant to City’s Resolution No. 2008-03
on certain building permits and based on a percentage of project valuation, for the purpose of updating and maintaining
the Rohnert Park General Plan.
Spay and Neuter Fund – Revenues received from $2 of each animal license, pursuant to City’s Resolution 2008-03,
for the purpose of supplementing the costs of spay and neuter activities.
Refuse Road Impact Fee Fund – Revenues received from Rohnert Park Disposal pursuant to the Second Amended
and Restated Agreement between the City and Rohnert Park Disposal, Inc. for expenses incurred by the City for
repairing and maintaining the City’s public streets cause by normal and ongoing use of Rohnert Park Disposal’s
collection vehicles.
State Gasoline Tax Fund – Revenues received pursuant to Street and Highway Code Sections 2105, 2106, 2107,
2107.5, 2031, and Senate Bill 1-Road Repair and Accountability Act of 2017, and other funds for the purpose of
maintenance and construction of the City streets.
Measure M Traffic Fund – Revenues received from County of Sonoma on one quarter cent sales tax for street
improvements.
Traffic Signals Fee Fund – Revenues received from fees imposed on developers for the purpose of constructing traffic
signals.
Supplemental Law Enforcement Services Fund – Revenues received from the State of California pursuant to AB
3229 for the purpose of ensuring public safety.
DIVCA PEG Fee (AB 2987) Fund – Revenues received pursuant to Assembly Bill 2987 for activities related to
public, educational and governmental access channels.
Graton Mitigation School Contribution Fund – Accounts for contributions pass-through to the Cotati-Rohnert Park
Unified School District pursuant to Section 4.1 of the memorandum of understanding (MOU) between the Federated
Indians of the Graton Rancheria (Tribe) and the City.
Graton Mitigation Law Enforcement Fund – Accounts for contributions and related activities for special law
enforcement pursuant to Section 3.1 of the MOU between the Tribe and the City.
Graton Mitigation Public Safety Building Fund – Accounts for contributions and related activities for the
construction of a new public safety building pursuant to Section 2.3.1 of the MOU between the Tribe and the City.
CITY OF ROHNERT PARK
OTHER SUPPLEMENTAL INFORMATION
DESCRIPTION OF NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 122
Graton Mitigation Problem Gambling Fund – Accounts for contributions and related activities for mitigation of
social impacts pursuant to Section 3.2 of the MOU between the Tribe and the City. The City shall grant such payment
to an organization dedicated to the treatment and prevention of problem gambling or pathological gambling disorders.
Graton Mitigation Waterway Fund – Accounts for contributions and related activities for storm water drainage
pursuant to Section 3.3 of the MOU between the Tribe and the City.
Graton Mitigation Public Services Fund – Accounts for contributions and related activities for public services
pursuant to Section 3.4.2 of the MOU between the Tribe and the City.
Graton Mitigation Wilfred Maintenance Fund – Accounts for contributions and related activities for the
maintenance of the Wilfred Avenue pursuant to Section 6.6 of the Joint Exercise of Powers Agreement for
implementation of mitigation measure for widening Wilfred Avenue between the Tribe and the City.
Measure M Fire Benefit Assessment Fund – Revenues received pursuant to the voter approved fire benefit
assessment district. Purpose is to finance enhancements of fire suppression activities.
Mobile Home Rent Appeals Board Fund – Revenues received pursuant to City of Rohnert Park Ordinance 494
authorizing the collection of registration fees from mobile home parks. Purpose is to fund the Mobile Home Rent
Appeals Board.
Asset Forfeiture Fund – Revenues received from assets seizures returned after Federal and State seized asset court
cases have been adjudicated and finalized.
Performing Arts Center Facility Capital Reserve Fund – Revenues received from the assessment of two dollars per
ticket sold which is set aside for improvements at the Preforming Arts Center.
Sports Center Facility Capital Reserve Fund – Revenues received from the assessment of between two to five dollars
per sports center memberships which is set aside for improvements at the Sports Center.
California Disability Access Fee Fund – Revenues received on each business licenses pursuant to SB1186 for costs
associated with hiring a Certified Access Specialists and other related costs.
Tree In-Lieu Fee Fund – Fee was established in 2007 per City Ordinance no.769, CH17.15 Tree Preservation and
Protection. Regulations and standards are necessary to ensure that the city continues to realize the benefits provided by
its urban forest and adopts this chapter in the interest of public health. Muni Code Title 17, Zoning specifies under
Section 17.04.030. Revenues received from by either depositing an in-lieu fee or by planting an equivalent number of
new tree(s).
Affordable Linkage Fee Fund – Revenues received pursuant to Ordinance 771 which established fees to be imposed
upon nonresidential development to be used for land acquisition, construction, rehabilitation, subsidization, assistance
to other governments, private organizations or individuals to expand affordable housing opportunities to low and
moderate income households.
UDSP Regional Traffic Fee Fund – Revenues received pursuant to a developer agreement in the University District
Specific Plan area for the purpose of mitigating the regional traffic impacts of the development.
Park In-Lieu Fee Fund – Revenues received from condition of approval of a tentative or parcel map, the subdivider
shall dedicate land, pay a fee instead, or do a combination of both for park or recreational purposes according to
established standards and formula. The dedication of land or payment of fees, or both, shall be the proportionate amount
necessary to provide five acres of park area per one thousand persons residing within a subdivision. 16.14.020 Park
dedication; Government Code Section 66477.
Rohnert Park Foundation Fund – Revenues received from donations in connection with the development of civic
projects in the City. Also accounts for Tribe charitable contributions pursuant to Section 4.2.1 of the MOU between
the Tribe and the City.
CITY OF ROHNERT PARK
OTHER SUPPLEMENTAL INFORMATION
DESCRIPTION OF NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
F - 123
Senior Center Fund – Revenues received through “Friends of the Rohnert Park Senior Center” Bingo games.
Revenues collected are for the benefit of Senior Citizens administered by the Rohnert Park Senior Center program for
senior programs and building enhancements.
UDSP Maintenance Annuity Fund – Revenues received pursuant to a development agreement with the University
District Specific Plan Area for the purpose of funding cost increases for municipal services resulting from new
residential development in this specific plan area. Fees received are invested in a segregated annuity or investment
account for the purpose of creating a stream of income to mitigate the development impacts to the residential units.
Graton Mitigation Tribe Charity Fund – Accounts for tribe charitable contributions and related activities pursuant
to Section 4.2.2 of the MOU between the Tribe and the City. Contributions are paid to organizations designated by the
Tribe per the MOU.
Graton Neighborhood Upgrade Fund – Accounts for contributions and related activities for City’s neighborhood
upgrade or workforce housing programs pursuant to Section 4.3 of the MOU between the Tribe and the City.
Affordable Housing Resident Fee Fund – Revenue received pursuant to Ordinance 17.07.020.N, from developers of
single-family, for sale projects, in lieu of building affordable units onsite. This fee is in furtherance of the City's
inclusionary ordinance to increase and improve the supply of housing affordable to households of moderate, low and
very low income.
Community Facilities District Southeast Fund – Revenues received pursuant to a development agreement with the
Southeast Specific Plan (SSP) Area for the purpose of funding cost increases for municipal services resulting from new
residential development in this specific plan area. Funds are to be for additional personnel, City services and to mitigate
traffic regionally and locally within the SESP Area.
Community Service Facility Fee Fund – Revenues received pursuant to City Resolution 18-108 which imposes fees
on rental at the community service centers for funding of equipment replacements and facility improvements.
Measure M Park Fund – Revenues received pursuant to the voter approved sales tax to support improvements and
protections for regional and neighborhood parks, waterways, and natural area effective April 1, 2019.
Homekey Operations Fund – Revenue received pursuant to the State of California’s Homekey grant program. These
grant revenues are for the furtherance of the City's inclusionary ordinance to increase and improve the supply of housing
affordable to households of moderate, low and very low income.
Community Facilities District Bristol Fund – Revenues received pursuant to a development agreement with the
Bristol Specific Plan (BSP) Area for the purpose of offsetting the fiscal deficit to the City’s general fund created by
the new residential development within the BSP Area.
Community Facilities District Westside Fund – Revenues received pursuant to a development agreement with the
Westside Specific Plan (WSP) Area for the purpose of offsetting the fiscal deficit to the City’s general fund created by
the new residential development within the WSP Area.
Community Facilities District SOMO Fund – Revenues received pursuant to an agreement for development within
the SOMO Village area to mitigate the impacts of regional traffic, City’s greenhouse gas production, additional service
personnel, street maintenance and street pavement, and additional service costs of the City to serve SOMO Village.
Sunrise Park Fee Fund – Facility field fee revenue received for the recreation use of Sunrise Park. Fees will be
deposited for maintenance and replacement of Sunrise Park all-weather fields.
CITY OF ROHNERT PARK
OTHER SUPPLEMENTAL INFORMATION
DESCRIPTION OF NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 124
PERMANENT FUND
Permanent Funds are used to account for resources that are legally restricted to the extent that only earnings, and not
principal, may be used for purposes that support the City’s programs. The following summarizes the City’s Permanent
Fund:
Performing Arts Center Endowment Permanent Fund – Capital donated to support the City’s Dorothy Rohnert
Spreckels Performing Arts Center. The interest earnings generated from the corpus is used for operating and capital
costs at the Performing Arts Center.
CITY OF ROHNERT PARK
COMBINING BALANCE SHEET
NON-MAJOR GOVERNMENTAL FUNDS
JUNE 30, 2024
Performing
Non-major Arts Center
Special Endowment Total Other
Revenue Permanent Governmental
Funds Fund Funds
ASSETS
Cash and investments 27,313,432$ 763,871$ 28,077,303$
Receivables:
Taxes 255,597 - 255,597
Accounts 1,758,971 - 1,758,971
Intergovernmental 2,490,537 - 2,490,537
Loans and notes receivable 62,639 - 62,639
Advances to other funds 503,750 408,038 911,788
Total assets 32,488,982$ 1,171,909$ 33,660,891$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable 499,391$ -$ 499,391$
Accrued liabilities 176,996 - 176,996
Total liabilities 775,443 - 775,443
Deferred inflows of resources:
Unavailable revenue 62,639 - 62,639 -Total deferred inflows of resources 62,639 - 62,639
Fund Balances:
Nonspendable - 965,000 965,000
Restricted 27,491,382 206,909 27,698,291
Assigned 4,159,518 - 4,159,518
Total fund balances 31,650,900 1,171,909 32,822,809
Total liabilities, deferred inflows of
resources, and fund balances 32,488,982$ 1,171,909$ 33,660,891$
F - 125
CITY OF ROHNERT PARK
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
Performing
Non-major Arts Center
Special Endowment Total Other
Revenue Permanent Governmental
Funds Fund Funds
REVENUES:
Taxes 1,976,452$ -$ 1,976,452$
Intergovernmental 5,269,907 - 5,269,907
Revenue from Fiduciary Fund 12,103 - 12,103
Investment income (loss)861,839 39,557 901,396
Charges for current services 1,986,215 - 1,986,215
Licenses, permits and fees 1,836,092 - 1,836,092
Fines, forfeitures and penalties 64,769 - 64,769
Donations and miscellaneous 7,626,556 - 7,626,556
Total revenues 19,633,933 39,557 19,673,490
EXPENDITURES:
Current:
General government 7,954,779 - 7,954,779
Public safety 109,285 - 109,285
Public works 237,044 - 237,044
Parks and recreation 458,162 - 458,162
Total expenditures 8,759,270 - 8,759,270
REVENUES OVER
(UNDER) EXPENDITURES 10,874,663 39,557 10,914,220
OTHER FINANCING SOURCES (USES):
Transfers in 1,497,203 - 1,497,203
Transfers out (6,343,301) - (6,343,301)
Total other financing sources (uses)(4,846,098) - (4,846,098)
NET CHANGES IN FUND BALANCES 6,028,565 39,557 6,068,122
FUND BALANCES:
Beginning of year 25,622,335 1,132,352 26,754,687
End of year 31,650,900$ 1,171,909$ 32,822,809$
F - 126
Alcohol
Beverage
Sales Abandoned General
Ordinance Vehicle Traffic Plan Spay and Refuse Road
(ABSO) Abatement Safety Maintenance Neuter Impact Fee
ASSETS
Cash and investments 26,519$ 235,765$ 444,032$ 369,030$ 8,803$ 277$
Receivables:
Taxes - - - - - -
Accounts - - - - 11,156 -
Intergovernmental - 12,253 4,524 - - -
Prepaid items and other assets - - - - - -
Restricted cash and investments - - - - - -
Loans and notes receivable - - - - - -
Advances to other funds - - - - - -
Total assets 26,519$ 248,018$ 448,556$ 369,030$ 19,959$ 277$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable -$ -$ -$ -$ 3,145$ -$
Accrued liabilities 208 4,157 - - - -
Deposits payable - - - - - -
Total liabilities 208 4,157 - - 3,145 -
Deferred inflows of resources:
Unavailable revenue - - - - - -
Total deferred inflows
of resources - - - - - -
Fund Balances:
Restricted 26,311 243,861 448,556 369,030 16,814 277
Assigned - - - - - -
Total fund balances 26,311 243,861 448,556 369,030 16,814 277
Total liabilities, deferred
inflows of resources,
and fund balances 26,519$ 248,018$ 448,556$ 369,030$ 19,959$ 277$
(Continued)
NON-MAJOR SPECIAL REVENUE FUNDS
CITY OF ROHNERT PARK
COMBINING BALANCE SHEET
JUNE 30, 2024
F - 127
Supplemental DIVCA Graton
State Traffic Law PEG Mitigation
Gasoline Measure M Signals Enforcement Fee School
Tax Traffic Fee Services (AB2987) Contribution
ASSETS
Cash and investments 4,933,584$ 1,297,364$ 12,025$ 203,111$ 587,827$ 165,974$
Receivables:
Taxes 255,597 - - - - -
Accounts - - - - - -
Intergovernmental - 99,276 - - 1,158 -
Prepaid items and other assets - - - - - -
Restricted cash and investments - - - - - -
Loans and notes receivable - - - - - -
Advances to other funds - - - - - -
Total assets 5,189,181$ 1,396,640$ 12,025$ 203,111$ 588,985$ 165,974$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable -$ -$ -$ -$ 2,846$ -$
Accrued liabilities - - - - - -
Deposits payable - - - - - -
Total liabilities - - - - 2,846 -
Deferred inflows of resources:
Unavailable revenue - - - - - -
Total deferred inflows
of resources - - - - - -
Fund Balances:
Restricted 5,189,181 1,396,640 12,025 203,111 586,139 -
Assigned - - - - - 165,974
Total fund balances 5,189,181 1,396,640 12,025 203,111 586,139 165,974
Total liabilities, deferred
inflows of resources,
and fund balances 5,189,181$ 1,396,640$ 12,025$ 203,111$ 588,985$ 165,974$
(Continued)
CITY OF ROHNERT PARK
COMBINING BALANCE SHEET (CONTINUED)
NON-MAJOR SPECIAL REVENUE FUNDS
JUNE 30, 2024
F - 128
Graton Graton Graton Graton
Mitigation Mitigation Mitigation Graton Graton Mitigation
Law Public Safety Problem Mitigation Mitigation Wilfred
Enforcement Building Gambling Waterway Public Services Maintenance
ASSETS
Cash and investments -$ 38,216$ -$ -$ 2,897,159$ 265,475$
Receivables:
Taxes - - - - - -
Accounts - - - - 1,054,941 -
Intergovernmental - - - - - 943,590
Prepaid items and other assets - - - - - -
Restricted cash and investments - - - - - 99,056
Loans and notes receivable - - - - - -
Advances to other funds - - - - - -
Total assets -$ 38,216$ -$ -$ 3,952,100$ 1,308,121$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable -$ -$ -$ -$ 9,035$ -$
Accrued liabilities - - - - 150,672 2,698
Deposits payable - - - - - 99,056
Total liabilities - - - - 159,707 101,754
Deferred inflows of resources:
Unavailable revenue - - - - - -
Total deferred inflows
of resources - - - - - -
Fund Balances:
Restricted - 38,216 - - - 1,206,367
Assigned - - - - 3,792,393 -
Total fund balances - 38,216 - - 3,792,393 1,206,367
Total liabilities, deferred
inflows of resources,
and fund balances -$ 38,216$ -$ -$ 3,952,100$ 1,308,121$
(Continued)
CITY OF ROHNERT PARK
COMBINING BALANCE SHEET (CONTINUED)
NON-MAJOR SPECIAL REVENUE FUNDS
JUNE 30, 2024
F - 129
Mobile Performing Sports
Measure M Home Art Center Center
Fire Rent Facility Facility Tree
Benefit Appeals Asset Capital Capital In-Lieu
Assessment Board Forfeiture Reserve Reserve Fee
ASSETS
Cash and investments 183,227$ 246,761$ 12,325$ 155,926$ 177,079$ 58,017$
Receivables:
Taxes - - - - - -
Accounts - - - - - -
Intergovernmental - - 12,753 - - -
Prepaid items and other assets - - - - - -
Restricted cash and investments - - - - - -
Loans and notes receivable - - - - - -
Advances to other funds - - - - - -
Total assets 183,227$ 246,761$ 25,078$ 155,926$ 177,079$ 58,017$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable -$ -$ -$ -$ -$ -$
Accrued liabilities - - - - - -
Deposits payable - - - - - -
Total liabilities - - - - - -
Deferred inflows of resources:
Unavailable revenue - - - - - -
Total deferred inflows
of resources - - - - - -
Fund Balances:
Restricted 183,227 246,761 25,078 155,926 177,079 58,017
Assigned - - - - - -
Total fund balances 183,227 246,761 25,078 155,926 177,079 58,017
Total liabilities, deferred
inflows of resources,
and fund balances 183,227$ 246,761$ 25,078$ 155,926$ 177,079$ 58,017$
(Continued)
CITY OF ROHNERT PARK
COMBINING BALANCE SHEET (CONTINUED)
NON-MAJOR SPECIAL REVENUE FUNDS
JUNE 30, 2024
F - 130
UDSP
Affordable Regional Park Rohnert UDSP
Linkage Traffic In-Lieu Park Senior Maintenance
Fee Fee Fee Foundation Center Annuity
ASSETS
Cash and investments 14,062$ 217,986$ 787,850$ 2,423,348$ 140,201$ 4,116,906$
Receivables:
Taxes - - - - - -
Accounts - - - 346,437 - -
Intergovernmental - - - - - -
Prepaid items and other assets - - - - - -
Restricted cash and investments - - - - - -
Loans and notes receivable - - - - - 62,639
Advances to other funds - - - - - 503,750
Total assets 14,062$ 217,986$ 787,850$ 2,769,785$ 140,201$ 4,683,295$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable -$ 122,500$ -$ 2,293$ -$ -$
Accrued liabilities - - - - - -
Deposits payable - - - - - -
Total liabilities - 122,500 - 2,293 - -
Deferred inflows of resources:
Unavailable revenue - - - - - 62,639
Total deferred inflows
of resources - - - - - 62,639
Fund Balances:
Restricted 14,062 95,486 787,850 2,767,492 140,201 4,620,656
Assigned - - - - - -
Total fund balances 14,062 95,486 787,850 2,767,492 140,201 4,620,656
Total liabilities, deferred
inflows of resources,
and fund balances 14,062$ 217,986$ 787,850$ 2,769,785$ 140,201$ 4,683,295$
(Continued)
CITY OF ROHNERT PARK
COMBINING BALANCE SHEET (CONTINUED)
NON-MAJOR SPECIAL REVENUE FUNDS
JUNE 30, 2024
F - 131
Graton Affordable Community Community
Mitigation Graton Housing Facilities Services
Tribe Neighborhood Resident District Facility Measure M
Charity Upgrade Fee Southeast Fee Park
ASSETS
Cash and investments 201,151$ 1,756,295$ 72,963$ 2,511,489$ 63,776$ 982,631$
Receivables:
Taxes - - - - - -
Accounts - 346,437 - - - -
Intergovernmental - - - - - 154,103
Prepaid items and other assets - - - - - 5,000
Restricted cash and investments - - - - - -
Loans and notes receivable - - - - - -
Advances to other funds - - - - - -
Total assets 201,151$ 2,102,732$ 72,963$ 2,511,489$ 63,776$ 1,141,734$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable -$ -$ -$ -$ -$ 17,518$
Accrued liabilities - 9,423 - - - 9,838
Deposits payable - - - - - -
Total liabilities - 9,423 - - - 27,356
Deferred inflows of resources:
Unavailable revenue - - - - - -
Total deferred inflows
of resources - - - - - -
Fund Balances:
Restricted - 2,093,309 72,963 2,511,489 63,776 1,114,378
Assigned 201,151 - - - - -
Total fund balances 201,151 2,093,309 72,963 2,511,489 63,776 1,114,378
Total liabilities, deferred
inflows of resources,
and fund balances 201,151$ 2,102,732$ 72,963$ 2,511,489$ 63,776$ 1,141,734$
(Continued)
COMBINING BALANCE SHEET (CONTINUED)
CITY OF ROHNERT PARK
NON-MAJOR SPECIAL REVENUE FUNDS
JUNE 30, 2024
F - 132
Community Community Community
Facilities Facilities Facilities Sunrise Total Non-Major
Homekey District District District Park Special Revenue
Operations Bristol Westside SOMO Fee Funds
ASSETS
Cash and investments 674,132$ 127,806$ -$ 658,573$ 245,767$ 27,313,432$
Receivables:
Taxes - - - - - 255,597
Accounts - - - - - 1,758,971
Intergovernmental 1,262,880 - - - - 2,490,537
Prepaid items and other assets - - - - - 5,000
Restricted cash and investments - - - - - 99,056
Loans and notes receivable - - - - - 62,639
Advances to other funds - - - - - 503,750
Total assets 1,937,012$ 127,806$ -$ 658,573$ 245,767$ 32,488,982$
LIABILITIES, DEFERRED
INFLOWS OF RESOURCES,
AND FUND BALANCES
Liabilities:
Accounts payable 342,054$ -$ -$ -$ -$ 499,391$
Accrued liabilities - - - - - 176,996
Deposits payable - - - - - 99,056
Total liabilities 342,054 - - - - 775,443
Deferred inflows of resources:
Unavailable revenue - - - - - 62,639
Total deferred inflows
of resources - - - - - 62,639
Fund Balances:
Restricted 1,594,958 127,806 - 658,573 245,767 27,491,382
Assigned - - - - - 4,159,518
Total fund balances 1,594,958 127,806 - 658,573 245,767 31,650,900
Total liabilities, deferred
inflows of resources,
and fund balances 1,937,012$ 127,806$ -$ 658,573$ 245,767$ 32,488,982$
(Concluded)
CITY OF ROHNERT PARK
COMBINING BALANCE SHEET (CONTINUED)
NON-MAJOR SPECIAL REVENUE FUNDS
JUNE 30, 2024
F - 133
Alcohol
Beverage Abandoned General
Sales Ordinance Vehicle Traffic Plan Spay and Refuse Road
(ABSO) Abatement Safety Maintenance Neuter Impact Fee
REVENUES:
Taxes -$ -$ -$ -$ -$ -$
Intergovernmental - - - - - -
Revenue from Fiduciary Fund - - - - - -
Investment income 943 9,592 16,438 - 610 -
Charges for current services 9,775 - - 192,702 1,507 -
Licenses, permits and fees - 105,954 - - - -
Fines, forfeitures and penalties - - 64,769 - - -
Donations and miscellaneous - - - - - -
Total revenues 10,718 115,546 81,207 192,702 2,117 -
EXPENDITURES:
Current:
General government - - - - - -
Public safety 7,937 94,577 - - - -
Public works - - - - - -
Parks and recreation - - - - 21,205 -
Total expenditures 7,937 94,577 - - 21,205 -
REVENUES OVER
(UNDER) EXPENDITURES 2,781 20,969 81,207 192,702 (19,088) -
OTHER FINANCING SOURCES (USES):
Transfers in - - - - - -
Transfers out - - - (122,892) - -
Total other financing sources (uses)- - - (122,892) - -
NET CHANGES IN FUND BALANCES 2,781 20,969 81,207 69,810 (19,088) -
FUND BALANCES:
Beginning of year 23,530 222,893 367,349 299,220 35,902 277
End of year 26,311$ 243,862$ 448,556$ 369,030$ 16,814$ 277$
(Continued)
CITY OF ROHNERT PARK
FOR THE YEAR ENDED JUNE 30, 2024
NON-MAJOR SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES
F - 134
Supplemental DIVCA Graton
State Traffic Law PEG Mitigation
Gasoline Measure M Signals Enforcement Fee School
Tax Traffic Fee Services (AB2987) Contribution
REVENUES:
Taxes -$ -$ -$ -$ -$ -$
Intergovernmental 2,299,711 425,043 - 225,367 - -
Revenue from Fiduciary Fund - - - - - -
Investment income 158,422 42,960 29 7,407 22,493 -
Charges for current services - - - - - -
Licenses, permits and fees - - - - 102,043 -
Fines, forfeitures and penalties - - - - - -
Donations and miscellaneous - - - - - 48,872
Total revenues 2,458,133 468,003 29 232,774 124,536 48,872
EXPENDITURES:
Current:
General government 23,739 - - - 2,846 214,848
Public safety - - - - - -
Public works - - - - - -
Parks and recreation 29,228 - - - - -
Total expenditures 52,967 - - - 2,846 214,848
REVENUES OVER
(UNDER) EXPENDITURES 2,405,166 468,003 29 232,774 121,690 (165,976)
OTHER FINANCING SOURCES (USES):
Transfers in - - - - - -
Transfers out (195,883) (5,447) - (229,253) (19,115) -
Total other financing sources (uses)(195,883) (5,447) - (229,253) (19,115) -
NET CHANGES IN FUND BALANCES 2,209,283 462,556 29 3,521 102,575 (165,976)
FUND BALANCES:
Beginning of year 2,979,898 934,084 11,996 199,590 483,564 331,950
End of year 5,189,181$ 1,396,640$ 12,025$ 203,111$ 586,139$ 165,974$
(Continued)
CITY OF ROHNERT PARK
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
NON-MAJOR SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
CHANGES IN FUND BALANCES (CONTINUED)
F - 135
Graton Graton Graton Graton
Mitigation Mitigation Mitigation Graton Graton Mitigation
Law Public Safety Problem Mitigation Mitigation Wilfred
Enforcement Building Gambling Waterway Public Services Maintenance
REVENUES:
Taxes -$ -$ -$ -$ -$ -$
Intergovernmental - - - - - -
Revenue from Fiduciary Fund - - - - - -
Investment income - 656 - - 53,197 6,746
Charges for current services - - - - - -
Licenses, permits and fees - - - - - -
Fines, forfeitures and penalties - - - - - -
Donations and miscellaneous 24,183 - - 465 4,219,463 488,148
Total revenues 24,183 656 - 465 4,272,660 494,894
EXPENDITURES:
Current:
General government - - - - 3,609,572 860
Public safety - - - - - -
Public works - - - 17 92,401 98,578
Parks and recreation - - - - - -
Total expenditures - - - 17 3,701,973 99,438
REVENUES OVER
(UNDER) EXPENDITURES 24,183 656 - 448 570,687 395,456
OTHER FINANCING SOURCES (USES):
Transfers in - - - - 1,163,955 -
Transfers out (270,183) - (706,183) (187,589) - -
Total other financing sources (uses)(270,183) - (706,183) (187,589) 1,163,955 -
NET CHANGES IN FUND BALANCES (246,000) 656 (706,183) (187,141) 1,734,642 395,456
FUND BALANCES:
Beginning of year 246,000 37,560 706,183 187,141 2,057,750 810,911
End of year -$ 38,216$ -$ -$ 3,792,392$ 1,206,367$
(Continued)
CITY OF ROHNERT PARK
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
NON-MAJOR SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
CHANGES IN FUND BALANCES (CONTINUED)
F - 136
Mobile Performing Sports
Measure M Home Art Center Center
Fire Rent Facility Facility Tree
Benefit Appeals Asset Capital Capital In-Lieu
Assessment Board Forfeiture Reserve Reserve Fee
REVENUES:
Taxes 792,373$ -$ -$ -$ -$ -$
Intergovernmental - - 12,753 - - -
Revenue from Fiduciary Fund - - 12,103 - - -
Investment income 3,252 8,732 222 3,156 - -
Charges for current services - 28,036 - 46,762 78,285 58,017
Licenses, permits and fees - - - - - -
Fines, forfeitures and penalties - - - - - -
Donations and miscellaneous - - - - - -
Total revenues 795,625 36,768 25,078 49,918 78,285 58,017
EXPENDITURES:
Current:
General government - 27,192 - 34,529 - -
Public safety 6,771 - - - - -
Public works - - - - 37,258 -
Parks and recreation - - - - 12,288 -
Total expenditures 6,771 27,192 - 34,529 49,546 -
REVENUES OVER
(UNDER) EXPENDITURES 788,854 9,576 25,078 15,389 28,739 58,017
OTHER FINANCING SOURCES (USES):
Transfers in - - - 146,784 148,340 -
Transfers out (759,524) - - (6,247) - -
Total other financing sources (uses)(759,524) - - 140,537 148,340 -
NET CHANGES IN FUND BALANCES 29,330 9,576 25,078 155,926 177,079 58,017
FUND BALANCES:
Beginning of year 153,897 237,185 - - - -
End of year 183,227$ 246,761$ 25,078$ 155,926$ 177,079$ 58,017$
(Continued)
CITY OF ROHNERT PARK
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
NON-MAJOR SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
CHANGES IN FUND BALANCES (CONTINUED)
F - 137
UDSP
Affordable Regional Park Rohnert UDSP
Linkage Traffic In-Lieu Park Senior Maintenance
Fee Fee Fee Foundation Center Annuity
REVENUES:
Taxes -$ -$ -$ -$ -$ -$
Intergovernmental - - - - - -
Revenue from Fiduciary Fund - - - - - -
Investment income 493 5,767 76 92,895 1,559 151,864
Charges for current services - - 787,774 - - 18,960
Licenses, permits and fees - 122,500 - - - 1,407,567
Fines, forfeitures and penalties - - - - - -
Donations and miscellaneous - - - 1,406,885 - -
Total revenues 493 128,267 787,850 1,499,780 1,559 1,578,391
EXPENDITURES:
Current:
General government - 122,500 - 83,596 9,454 -
Public safety - - - - - -
Public works - - - 200 - -
Parks and recreation - - - - - -
Total expenditures - 122,500 - 83,796 9,454 -
REVENUES OVER
(UNDER) EXPENDITURES 493 5,767 787,850 1,415,984 (7,895) 1,578,391
OTHER FINANCING SOURCES (USES):
Transfers in - - - - - -
Transfers out - - - (1,149,713) - (37,000)
Total other financing sources (uses)- - - (1,149,713) - (37,000)
NET CHANGES IN FUND BALANCES 493 5,767 787,850 266,271 (7,895) 1,541,391
FUND BALANCES:
Beginning of year 13,569 89,719 - 2,501,221 148,096 3,079,265
End of year 14,062$ 95,486$ 787,850$ 2,767,492$ 140,201$ 4,620,656$
(Continued)
FOR THE YEAR ENDED JUNE 30, 2024
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CITY OF ROHNERT PARK
CHANGES IN FUND BALANCES (CONTINUED)
NON-MAJOR SPECIAL REVENUE FUNDS
F - 138
Graton Affordable Community Community
Mitigation Graton Housing Facilities Services
Tribe Neighborhood Resident District Facility Measure M
Charity Upgrade Fee Southeast Fee Park
REVENUES:
Taxes -$ -$ -$ 951,730$ -$ -$
Intergovernmental - - - - - 660,153
Revenue from Fiduciary Fund - - - - - -
Investment income - 30,966 5,855 92,465 2,597 41,908
Charges for current services - - - - 31,645 6,643
Licenses, permits and fees - - - 98,028 - -
Fines, forfeitures and penalties - - - - - -
Donations and miscellaneous 48,872 1,385,668 - - - 4,000
Total revenues 48,872 1,416,634 5,855 1,142,223 34,242 712,704
EXPENDITURES:
Current:
General government 803,924 211,276 - 10,699 - -
Public safety - - - - - -
Public works - - - - 8,590 -
Parks and recreation - - - - - 395,441
Total expenditures 803,924 211,276 - 10,699 8,590 395,441
REVENUES OVER
(UNDER) EXPENDITURES (755,052) 1,205,358 5,855 1,131,524 25,652 317,263
OTHER FINANCING SOURCES (USES):
Transfers in - - - - 38,124 -
Transfers out - (1,200,389) (105,649) (900,463) - (156,222)
Total other financing sources (uses)- (1,200,389) (105,649) (900,463) 38,124 (156,222)
NET CHANGES IN FUND BALANCES (755,052) 4,969 (99,794) 231,061 63,776 161,041
FUND BALANCES:
Beginning of year 956,203 2,088,340 172,757 2,280,428 - 953,337
End of year 201,151$ 2,093,309$ 72,963$ 2,511,489$ 63,776$ 1,114,378$
(Continued)
CITY OF ROHNERT PARK
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
FOR THE YEAR ENDED JUNE 30, 2024
CHANGES IN FUND BALANCES (CONTINUED)
NON-MAJOR SPECIAL REVENUE FUNDS
F - 139
Community Community Community
Facilities Facilities Facilities Sunrise Total Non-Major
Homekey District District District Park Special Revenue
Operations Bristol Westside SOMO Fee Funds
REVENUES:
Taxes -$ 97,079$ 135,270$ -$ -$ 1,976,452$
Intergovernmental 1,646,880 - - - - 5,269,907
Revenue from Fiduciary Fund - - - - - 12,103
Investment income 87,841 3,861 1,461 169 7,207 861,839
Charges for current services - - - 658,404 67,705 1,986,215
Licenses, permits and fees - - - - - 1,836,092
Fines, forfeitures and penalties - - - - - 64,769
Donations and miscellaneous - - - - - 7,626,556
Total revenues 1,734,721 100,940 136,731 658,573 74,912 19,633,933
EXPENDITURES:
Current:
General government 2,792,712 3,836 3,196 - - 7,954,779
Public safety - - - - - 109,285
Public works - - - - - 237,044
Parks and recreation - - - - - 458,162
Total expenditures 2,792,712 3,836 3,196 - - 8,759,270
REVENUES OVER
(UNDER) EXPENDITURES (1,057,991) 97,104 133,535 658,573 74,912 10,874,663
OTHER FINANCING SOURCES (USES):
Transfers in - - - - - 1,497,203
Transfers out - (85,956) (205,593) - - (6,343,301)
Total other financing sources (uses)- (85,956) (205,593) - - (4,846,098)
NET CHANGES IN FUND BALANCES (1,057,991) 11,148 (72,058) 658,573 74,912 6,028,565
FUND BALANCES:
Beginning of year 2,652,949 116,658 72,058 - 170,855 25,622,335
End of year 1,594,958$ 127,806$ -$ 658,573$ 245,767$ 31,650,900$
(Concluded)
NON-MAJOR SPECIAL REVENUE FUNDS
CITY OF ROHNERT PARK
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2024
F - 140
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Intergovernmental -$ 6,503,923$ 820,136$ (5,683,787)$
Investment income (loss) 46,000 45,900 345,926 300,026
Charges for current services - 62,295 62,159 (136)
Donations and miscellaneous 500,000 - - -
Total revenues 546,000 6,612,118 1,228,221 (5,383,897)
EXPENDITURES:
Current:
General government 175,000 2,746,316 542,674 2,203,642
Capital outlay 5,414,830 48,982,924 7,477,916 41,505,008
Total expenditures 5,589,830 51,729,240 8,020,590 43,708,650
REVENUES OVER (UNDER) EXPENDITURES (5,043,830) (45,117,122) (6,792,369) 38,324,753
OTHER FINANCING SOURCES (USES):
Transfers in 7,867,000 60,700,424 3,427,072 (57,273,352)
Transfers out (575,000) (24,259,955) - 24,259,955
Total other financing sources (uses)7,292,000 36,440,469 3,427,072 (33,013,397)
Net change in fund balance 2,248,170$ (8,676,653)$ (3,365,297) 5,311,356$
FUND BALANCE:
Beginning of year 13,841,977
End of year 10,476,680$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
CITY CAPITAL PROJECTS FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 141
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Intergovernmental 65,000$ 65,000$ -$ (65,000)$
Investment income (loss) 18,600 18,600 39,557 20,957
Total revenues 83,600 83,600 39,557 (44,043)
EXPENDITURES:
Current:
Cultural arts center 5,000 5,000 - 5,000
Capital outlay - 22,500 - 22,500
Total expenditures 5,000 27,500 - 27,500
REVENUES OVER (UNDER) EXPENDITURES 78,600 56,100 39,557 (16,543)
Net change in fund balance 78,600$ 56,100$ 39,557 (16,543)$
FUND BALANCE:
Beginning of year 1,132,352
End of year 1,171,909$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
PERFORMING ARTS CENTER ENDOWMENT PERMANENT FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 142
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 200$ 200$ 943$ 743$
Charges for current services 17,000 17,000 9,775 (7,225)
Total revenues 17,200 17,200 10,718 (6,482)
EXPENDITURES:
Current:
Public safety 13,724 13,724 7,937 5,787
Total expenditures 13,724 13,724 7,937 5,787
Net change in fund balance 3,476$ 3,476$ 2,781 (695)$
FUND BALANCE:
Beginning of year 23,530
End of year 26,311$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
ALCOHOL BEVERAGE SALES ORDINANCE (ABSO) SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 143
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 2,100$ 2,100$ 9,592$ 7,492$
Licenses, permits and fees 60,000 60,000 105,954 45,954
Total revenues 62,100 62,100 115,546 53,446
EXPENDITURES:
Current:
Public safety 126,401 113,101 94,577 18,524
Total expenditures 126,401 113,101 94,577 18,524
Net change in fund balance (64,301)$ (51,001)$ 20,969 71,970$
FUND BALANCE:
Beginning of year 222,893
End of year 243,862$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
ABANDONED VEHICLE ABATEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 144
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 1,900$ 1,900$ 16,438$ 14,538$
Fines, forfeitures and penalties 61,000 61,000 64,769 3,769
Total revenues 62,900 62,900 81,207 18,307
Net change in fund balance 62,900$ 62,900$ 81,207 18,307$
FUND BALANCE:
Beginning of year 367,349
End of year 448,556$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
TRAFFIC SAFETY SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 145
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 2,900$ 2,900$ -$ (2,900)$
Charges for current services 190,229 190,229 192,702 2,473
Total revenues 193,129 193,129 192,702 (427)
OTHER FINANCING SOURCES (USES):
Transfers out (175,000) (301,388) (122,892) 178,496
Total other financing sources (uses)(175,000) (301,388) (122,892) 178,496
Net change in fund balance 18,129$ (108,259)$ 69,810 178,069$
FUND BALANCE:
Beginning of year 299,220
End of year 369,030$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
GENERAL PLAN MAINTENANCE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 146
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 200$ 200$ 610$ 410$
Charges for current services 18,250 18,250 1,507 (16,743)
Total revenues 18,450 18,450 2,117 (16,333)
EXPENDITURES:
Current:
Parks and recreation 18,250 18,250 21,205 (2,955)
Total expenditures 18,250 18,250 21,205 (2,955)
REVENUES OVER (UNDER) EXPENDITURES 200 200 (19,088) (19,288)
Net change in fund balance 200$ 200$ (19,088) (19,288)$
FUND BALANCE:
Beginning of year 35,902
End of year 16,814$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
SPAY AND NEUTER SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 147
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 200$ 200$ -$ (200)$
Total revenues 200 200 - (200)
Net change in fund balance 200$ 200$ - (200)$
FUND BALANCE:
Beginning of year 277
End of year 277$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
REFUSE ROAD IMPACT FEE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 148
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Intergovernmental 2,358,296$ 2,358,296$ 2,299,711$ (58,585)$
Investment income (loss) 20,100 20,100 158,422 138,322
Total revenues 2,378,396 2,378,396 2,458,133 79,737
EXPENDITURES:
Current:
General government - - 23,739 (23,739)
Parks and recreation - - 29,228 (29,228)
Total expenditures - - 52,967 (52,967)
REVENUES OVER (UNDER) EXPENDITURES 2,378,396 2,378,396 2,405,166 26,770
OTHER FINANCING SOURCES (USES):
Transfers out (500,000) (3,563,092) (195,883) 3,367,209
Total other financing sources (uses)(500,000) (3,563,092) (195,883) 3,367,209
Net change in fund balance 1,878,396$ (1,184,696)$ 2,209,283 3,393,979$
FUND BALANCE:
Beginning of year 2,979,898
End of year 5,189,181$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
STATE GASOLINE TAX SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 149
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Intergovernmental 440,189$ 440,189$ 425,043$ (15,146)$
Investment income (loss) 9,400 9,400 42,960 33,560
Total revenues 449,589 449,589 468,003 18,414
OTHER FINANCING SOURCES (USES):
Transfers out (75,000) (629,847) (5,447) 624,400
Total other financing sources (uses)(75,000) (629,847) (5,447) 624,400
Net change in fund balance 374,589$ (180,258)$ 462,556 642,814$
FUND BALANCE:
Beginning of year 934,084
End of year 1,396,640$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
MEASURE M TRAFFIC SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 150
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Intergovernmental 150,000$ 150,000$ 225,367$ 75,367$
Investment income (loss) 1,800 1,800 7,407 5,607
Total revenues 151,800 151,800 232,774 80,974
OTHER FINANCING SOURCES (USES):
Transfers out (250,000) (250,000) (229,253) 20,747
Total other financing sources (uses)(250,000) (250,000) (229,253) 20,747
Net change in fund balance (98,200)$ (98,200)$ 3,521 101,721$
FUND BALANCE:
Beginning of year 199,590
End of year 203,111$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
SUPPLEMENTAL LAW ENFORCEMENT SERVICES SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 151
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 5,500$ 5,500$ 22,493$ 16,993$
Licenses, permits and fees 75,000 75,000 102,043 27,043
Total revenues 80,500 80,500 124,536 44,036
EXPENDITURES:
Current:
General government 40,000 30,000 2,846 27,154
Capital outlay 50,000 71,633 - 71,633
Total expenditures 90,000 101,633 2,846 98,787
REVENUES OVER (UNDER) EXPENDITURES (9,500) (21,133) 121,690 142,823
OTHER FINANCING SOURCES (USES):
Transfers out - (19,115) (19,115) -
Total other financing sources (uses)- (19,115) (19,115) -
Net change in fund balance (9,500)$ (40,248)$ 102,575 142,823$
FUND BALANCE:
Beginning of year 483,564
End of year 586,139$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
DIVCA PEG FEE (AB2987) SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 152
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Donations and miscellaneous -$ -$ 24,183$ 24,183$
Total revenues - - 24,183 24,183
OTHER FINANCING SOURCES (USES):
Transfers out - (270,183) (270,183) -
Total other financing sources (uses)- (270,183) (270,183) -
Net change in fund balance -$ (270,183)$ (246,000) 24,183$
FUND BALANCE:
Beginning of year 246,000
End of year -$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
GRATON MITIGATION LAW ENFORCEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 153
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 8,800$ 8,800$ 53,197$ 44,397$
Donations and miscellaneous 4,050,000 4,219,463 4,219,463 -
Total revenues 4,058,800 4,228,263 4,272,660 44,397
EXPENDITURES:
Current:
General government 4,083,473 4,277,481 3,609,572 667,909
Public works 768 768 92,401 (91,633)
Total expenditures 4,084,241 4,278,249 3,701,973 576,276
REVENUES OVER (UNDER) EXPENDITURES (25,441) (49,986) 570,687 620,673
OTHER FINANCING SOURCES (USES):
Transfers in - 1,080,783 1,163,955 83,172
Total other financing sources (uses)- 1,080,783 1,163,955 83,172
Net change in fund balance (25,441)$ 1,030,797$ 1,734,642 703,845$
FUND BALANCE:
Beginning of year 2,057,750
End of year 3,792,392$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
GRATON MITIGATION PUBLIC SERVICES SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 154
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 2,700$ 2,700$ 6,746$ 4,046$
Donations and miscellaneous 485,145 485,145 488,148 3,003
Total revenues 487,845 487,845 494,894 7,049
EXPENDITURES:
Current:
General government 20,500 20,500 860 19,640
Public works 164,486 162,805 98,578 64,227
Total expenditures 184,986 183,305 99,438 83,867
Net change in fund balance 302,859$ 304,540$ 395,456 90,916$
FUND BALANCE:
Beginning of year 810,911
End of year 1,206,367$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
GRATON MITIGATION WILFRED MAINTENANCE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 155
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Taxes 765,124$ 765,124$ 792,373$ 27,249$
Investment income (loss) 1,300 1,300 3,252 1,952
Total revenues 766,424 766,424 795,625 29,201
EXPENDITURES:
Current:
Public safety 7,000 7,000 6,771 229
Total expenditures 7,000 7,000 6,771 229
REVENUES OVER (UNDER) EXPENDITURES 759,424 759,424 788,854 29,430
OTHER FINANCING SOURCES (USES):
Transfers out (759,524) (759,524) (759,524) -
Total other financing sources (uses)(759,524) (759,524) (759,524) -
Net change in fund balance (100)$ (100)$ 29,330 29,430$
FUND BALANCE:
Beginning of year 153,897
End of year 183,227$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
MEASURE M FIRE BENEFIT ASSESSMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 156
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 2,200$ 2,200$ 8,732$ 6,532$
Charges for current services 128,939 128,939 28,036 (100,903)
Total revenues 131,139 131,139 36,768 (94,371)
EXPENDITURES:
Current:
General government 115,376 115,376 27,192 88,184
Total expenditures 115,376 115,376 27,192 88,184
Net change in fund balance 15,763$ 15,763$ 9,576 (6,187)$
FUND BALANCE:
Beginning of year 237,185
End of year 246,761$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
MOBILE HOME RENT APPEALS BOARD SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 157
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 1,700$ 1,700$ 5,767$ 4,067$
Licenses, permits and fees 185,500 185,500 122,500 (63,000)
Total revenues 187,200 187,200 128,267 (58,933)
EXPENDITURES:
Current:
General government 185,500 185,500 122,500 63,000
Total expenditures 185,500 185,500 122,500 63,000
REVENUES OVER (UNDER) EXPENDITURES 1,700 1,700 5,767 4,067
Net change in fund balance 1,700$ 1,700$ 5,767 4,067$
FUND BALANCE:
Beginning of year 89,719
End of year 95,486$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
UDSP REGIONAL TRAFFIC FEE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 158
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 21,400$ 21,400$ 92,895$ 71,495$
Charges for current services 24,000 - - -
Donations and miscellaneous 1,330,000 1,409,668 1,406,885 (2,783)
Total revenues 1,375,400 1,431,068 1,499,780 68,712
EXPENDITURES:
Current:
General government 344,080 448,866 83,596 365,270
Public works - - 200 (200)
Total expenditures 344,080 448,866 83,796 365,070
REVENUES OVER (UNDER) EXPENDITURES 1,031,320 982,202 1,415,984 433,782
OTHER FINANCING SOURCES (USES):
Transfers out (1,062,884) (3,301,829) (1,149,713) 2,152,116
Total other financing sources (uses)(1,062,884) (3,301,829) (1,149,713) 2,152,116
Net change in fund balance (31,564)$ (2,319,627)$ 266,271 2,585,898$
FUND BALANCE:
Beginning of year 2,501,221
End of year 2,767,492$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
ROHNERT PARK FOUNDATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 159
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 28,950$ 28,950$ 151,864$ 122,914$
Charges for current services 85,000 85,000 18,960 (66,040)
Licenses, permits and fees 621,786 621,786 1,407,567 785,781
Total revenues 735,736 735,736 1,578,391 842,655
REVENUES OVER (UNDER) EXPENDITURES 735,736 735,736 1,578,391 842,655
OTHER FINANCING SOURCES (USES):
Transfers out (37,000) (37,000) (37,000) -
Total other financing sources (uses)(37,000) (37,000) (37,000) -
Net change in fund balance 698,736$ 698,736$ 1,541,391 842,655$
FUND BALANCE:
Beginning of year 3,079,265
End of year 4,620,656$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
UDSP MAINTENANCE ANNUITY SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 160
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 16,400$ 16,400$ 30,966$ 14,566$
Donations and miscellaneous 1,330,000 1,385,668 1,385,668 -
Total revenues 1,346,400 1,402,068 1,416,634 14,566
EXPENDITURES:
Current:
General government 182,018 162,691 211,276 (48,585)
Total expenditures 182,018 162,691 211,276 (48,585)
REVENUES OVER (UNDER) EXPENDITURES 1,164,382 1,239,377 1,205,358 (34,019)
OTHER FINANCING SOURCES (USES):
Transfers out (1,165,970) (2,480,858) (1,200,389) 1,280,469
Total other financing sources (uses)(1,165,970) (2,480,858) (1,200,389) 1,280,469
Net change in fund balance (1,588)$ (1,241,481)$ 4,969 1,246,450$
FUND BALANCE:
Beginning of year 2,088,340
End of year 2,093,309$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
GRATON MITIGATION NEIGHBORHOOD UPGRADE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 161
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 4,200$ 4,200$ 5,855$ 1,655$
Total revenues 4,200 4,200 5,855 1,655
OTHER FINANCING SOURCES (USES):
Transfers out - (105,649) (105,649) -
Total other financing sources (uses)- (105,649) (105,649) -
Net change in fund balance 4,200$ (101,449)$ (99,794) 1,655$
FUND BALANCE:
Beginning of year 172,757
End of year 72,963$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
AFFORDABLE HOUSING RESIDENT FEE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 162
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Taxes 1,033,162$ 1,033,162$ 951,730$ (81,432)$
Investment income (loss) 16,200 16,200 92,465 76,265
Charges for current services 56,746 56,746 - (56,746)
Licenses, permits and fees 203,896 203,896 98,028 (105,868)
Total revenues 1,310,004 1,310,004 1,142,223 (167,781)
EXPENDITURES:
Current:
General government 29,383 43,936 10,699 33,237
Total expenditures 29,383 43,936 10,699 33,237
REVENUES OVER (UNDER) EXPENDITURES 1,280,621 1,266,068 1,131,524 (134,544)
OTHER FINANCING SOURCES (USES):
Transfers out (957,209) (957,209) (900,463) 56,746
Total other financing sources (uses)(957,209) (957,209) (900,463) 56,746
Net change in fund balance 323,412$ 308,859$ 231,061 (77,798)$
FUND BALANCE:
Beginning of year 2,280,428
End of year 2,511,489$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
COMMUNITY FACILITIES DISTRICT SOUTHEAST SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 163
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Intergovernmental -$ 625,000$ 660,153$ 35,153$
Investment income (loss) 5,500 5,500 41,908 36,408
Charges for current services 625,000 - 6,643 6,643
Donations and miscellaneous - - 4,000 4,000
Total revenues 630,500 630,500 712,704 82,204
EXPENDITURES:
Current:
General government 50,000 - - -
Public works 134,670 3,000 - 3,000
Parks and recreation 204,959 414,970 395,441 19,529
Total expenditures 389,629 417,970 395,441 22,529
REVENUES OVER (UNDER) EXPENDITURES 240,871 212,530 317,263 104,733
OTHER FINANCING SOURCES (USES):
Transfers out (17,000) (375,514) (156,222) 219,292
Total other financing sources (uses)(17,000) (375,514) (156,222) 219,292
Net change in fund balance 223,871$ (162,984)$ 161,041 324,025$
FUND BALANCE:
Beginning of year 953,337
End of year 1,114,378$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
MEASURE M PARKS SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 164
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Intergovernmental 1,134,960$ 1,646,880$ 1,646,880$ -$
Investment income (loss) 23,000 23,000 87,841 64,841
Total revenues 1,157,960 1,669,880 1,734,721 64,841
EXPENDITURES:
Current:
General government 2,280,792 2,792,712 2,792,712 -
Total expenditures 2,280,792 2,792,712 2,792,712 -
REVENUES OVER (UNDER) EXPENDITURES (1,122,832) (1,122,832) (1,057,991) 64,841
Net change in fund balance (1,122,832)$ (1,122,832)$ (1,057,991) 64,841$
FUND BALANCE:
Beginning of year 2,652,949
End of year 1,594,958$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
HOMEKEY OPERATIONS SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 165
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Taxes 100,144$ 100,144$ 97,079$ (3,065)$
Investment income (loss) 1,900 1,900 3,861 1,961
Total revenues 102,044 102,044 100,940 (1,104)
EXPENDITURES:
Current:
General government 4,714 4,714 3,836 878
Total expenditures 4,714 4,714 3,836 878
REVENUES OVER (UNDER) EXPENDITURES 97,330 97,330 97,104 (226)
OTHER FINANCING SOURCES (USES):
Transfers out (85,956) (85,956) (85,956) -
Total other financing sources (uses)(85,956) (85,956) (85,956) -
Net change in fund balance 11,374$ 11,374$ 11,148 (226)$
FUND BALANCE:
Beginning of year 116,658
End of year 127,806$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
COMMUNITY FACILITIES DISTRICT BRISTOL SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 166
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Taxes 316,830$ 316,830$ 135,270$ (181,560)$
Investment income (loss) 1,200 1,200 1,461 261
Total revenues 318,030 318,030 136,731 (181,299)
EXPENDITURES:
Current:
General government 10,893 20,334 3,196 17,138
Total expenditures 10,893 20,334 3,196 17,138
REVENUES OVER (UNDER) EXPENDITURES 307,137 297,696 133,535 (164,161)
OTHER FINANCING SOURCES (USES):
Transfers out (274,255) (274,255) (205,593) 68,662
Total other financing sources (uses)(274,255) (274,255) (205,593) 68,662
Net change in fund balance 32,882$ 23,441$ (72,058) (95,499)$
FUND BALANCE:
Beginning of year 72,058
End of year -$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
COMMUNITY FACILITIES DISTRICT WESTSIDE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 167
Variance with
Final Budget
Actual Favorable/
Original Final Amounts (Unfavorable)
REVENUES:
Investment income (loss) 800$ 800$ 7,207$ 6,407$
Charges for current services 60,450 60,450 67,705 7,255
Total revenues 61,250 61,250 74,912 13,662
Net change in fund balance 61,250$ 61,250$ 74,912 13,662$
FUND BALANCE:
Beginning of year 170,855
End of year 245,767$
CITY OF ROHNERT PARK
BUDGETARY COMPARISON SCHEDULE
SUNRISE PARK FEE SPECIAL REVENUE FUND
FOR THE YEAR ENDED JUNE 30, 2024
Budgeted Amounts
F - 168
CITY OF ROHNERT PARK
OTHER SUPPLEMENTAL INFORMATION
DESCRIPTION OF NONMAJOR ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
F - 169
Enterprise Funds account for operations that operate in a manner similar to private business enterprises where the intent
of the governing body is that the costs of providing goods and services to the general public on a continuing basis be
financed primarily through user charges. The following summarizes the City’s nonmajor Enterprise Funds:
Recycled Water Fund – Accounts for the activities of recycled water operations provided to recycled water customers
based on user agreement. The activities include but not limited to, recycled water operations, maintenance, billing and
collection.
Refuse Collection Fund – Accounts for the remaining assets held in the Refuse Collection Fund. Ordinance No. 851
adopted by the City Council on November 27, 2012 transferred refuse billing and rate setting responsibilities from the
City to an independent contractor in accordance with the Second Amended and Restated Agreement.
Golf Courses Fund – Accounts for the activities of the City’s golf courses which are under the operational
management of Rohnert Park Golf LP doing business as Foxtail Golf Course. The City has implemented a master lease
agreement with Rohnert Park Golf LP, a California Limited Partnership to facilitate the improvement, operation, and
maintenance of the City’s two golf courses.
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Recycled Refuse Golf
Water Collection Courses Total
ASSETS
Current assets:
Cash and investments 1,028,482$ 584,740$ 750,107$ 2,363,329$
Accounts receivable, net 159,531 - - 159,531
Lease receivable - current - - 55,136 55,136
Total current assets 1,188,013 584,740 805,243 2,577,996
Noncurrent assets:
Lease receivable - noncurrent - - 409,528 409,528
Capital assets:
Depreciable, net 1,081,723 - 131,945 1,213,668
Total capital assets 1,081,723 - 131,945 1,213,668
Total noncurrent assets 1,081,723 - 541,473 1,623,196
Total assets 2,269,736 584,740 1,346,716 4,201,192
DEFERRED OUTFLOW OF RESOURCES
Related to pensions 19,305 - 250 19,555
Total deferred outflow of resources 19,305 - 250 19,555
LIABILITIES
Current liabilities:
Accounts payable 35,761 7,766 - 43,527
Compensated absences - due within one year 6,761 - - 6,761
Total current liabilities 46,174 7,766 - 53,940
Noncurrent liabilities:
Compensated absences - due in more than one year 2,506 - - 2,506
Net pension liability 66,920 - 803 67,723
Total noncurrent liabilities 69,426 - 803 70,229
Total liabilities 115,600 7,766 803 124,169
DEFERRED INFLOWS OF RESOURCES
Related to leases - - 455,309 455,309
Total deferred inflows of resources - - 455,309 455,309
NET POSITION
Investment in capital assets 1,081,723 - 131,945 1,213,668
Unrestricted 1,091,718 576,974 758,909 2,427,601
Total net position 2,173,441$ 576,974$ 890,854$ 3,641,269$
CITY OF ROHNERT PARK
COMBINING STATEMENT OF NET POSITION
NON-MAJOR ENTERPRISE FUNDS
JUNE 30, 2024
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F - 172
Recycled Refuse Golf
Water Collection Courses Total
OPERATING REVENUES:
Utility service charges 485,152$ -$ -$ 485,152$
Charges for services - - 70,644 70,644
Other revenue - 6,555 - 6,555
Total operating revenues 485,152 6,555 70,644 562,351
OPERATING EXPENSES:
Purchase of water 208,822 - - 208,822
Contractual services - 25,003 - 25,003
Payroll and related costs 107,917 - - 107,917
Other - - 19,996 19,996
Professional services 56,561 10,089 7,140 73,790
Depreciation 34,062 - 4,594 38,656
Total operating expenses 407,362 35,092 31,730 474,184
OPERATING INCOME (LOSS)77,790 (28,537) 38,914 88,167
NONOPERATING REVENUES:
Investment income 47,093 23,407 33,570 104,070
Loss on disposal of property - (19,295) - (19,295)
Total nonoperating revenues 47,093 4,112 33,570 84,775
INCOME (LOSS) BEFORE TRANSFERS
CAPITAL CONTRIBUTIONS 124,883 (24,425) 72,484 172,942
TRANSFERS AND CAPITAL CONTRIBUTIONS:
Capital contributions 587,387 - - 587,387
Transfers in 1,375 - 5,000 6,375
Transfers out - - (1,375) (1,375)
Total transfers and capital contributions 588,762 - 3,625 592,387
Changes in net position 713,645 (24,425) 76,109 765,329
NET POSITION:
Beginning of year 1,459,796 601,399 814,745 2,875,940
End of year 2,173,441$ 576,974$ 890,854$ 3,641,269$
CITY OF ROHNERT PARK
NON-MAJOR ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION
FOR THE YEAR ENDED JUNE 30, 2024
F - 173
Recycled Refuse Golf
Water Collection Courses Total
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash receipts from customers 442,029$ -$ 200,777$ 642,806$
Cash receipts from interfund services provided - - - -
Cash paid to suppliers for goods and services (259,456) (31,517) (27,136) (318,109)
Cash paid to employees for services (92,171) - - (92,171)
Other - 6,555 - 6,555
Net cash provided by (used in) operating activities 90,402 (24,962) 173,641 239,081
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:
Transfers from other funds 1,375 - 5,000 6,375
Transfers to other funds - - (1,375) (1,375)
Net cash provided by (used in) noncapital financing activities 1,375 - 3,625 5,000
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
Acquisition of capital assets 22 - - 22
Net cash provided by (used in) capital and related financing activities 22 - - 22
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest received 47,093 23,407 33,570 104,070
Net cash provided by investing activities 47,093 23,407 33,570 104,070
Net change in cash and cash equivalents 138,892 (1,555) 210,836 348,173
CASH AND CASH EQUIVALENTS:
Beginning of year 889,590 586,295 539,271 2,015,156
End of year 1,028,482$ 584,740$ 750,107$ 2,363,329$
CITY OF ROHNERT PARK
COMBINING STATEMENT OF CASH FLOWS
NON-MAJOR ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
F - 174
Recycled Refuse Golf
Water Collection Courses Total
RECONCILIATION OF OPERATING INCOME (LOSS) TO NET
CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES:
Operating income (loss) 77,790$ (28,537)$ 38,914$ 88,167$
Adjustments to reconcile operating income (loss) to net
cash provided by (used in) operating activities:
Depreciation 34,062 - 4,594 38,656
Changes in operating assets and liabilities, and
deferred outflows and inflows of resources:
Accounts receivable, net (43,123) - 132,717 89,594
Lease receivable - - 54,329 54,329
Deferred outflows - related to pensions 4,911 - - 4,911
Accounts payable 5,705 3,575 - 9,280
Accrued liabilities 222 - - 222
Compensated absences (413) - - (413)
Net pension liability 11,248 - - 11,248
Deferred inflows - related to leases - - (56,913) (56,913)
Total adjustments 12,612 3,575 134,727 150,914
Net cash provided by (used in) operating activities 90,402$ (24,962)$ 173,641$ 239,081$
NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES:
Contributed property, plant and equipment 587,387$ -$ -$ 587,387$
Total noncash capital and related financing activities 587,387$ -$ -$ 587,387$
COMBINING STATEMENT OF CASH FLOWS (CONTINUED)
NON-MAJOR ENTERPRISE FUNDS
CITY OF ROHNERT PARK
FOR THE YEAR ENDED JUNE 30, 2024
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CITY OF ROHNERT PARK
OTHER SUPPLEMENTAL INFORMATION
DESCRIPTION OF INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED JUNE 30, 2024
F - 177
Internal Service Funds are used to account for the accumulation of resources and the allocation and reimbursement of
costs for service provided between City departments and functions. The following summarizes the City’s Internal
Service Funds:
Information Technology Fund – Accounts for the cost of providing information technology services to City
departments including: purchasing, operating and maintaining the City’s voice, data, computer systems and its
infrastructure.
Facilities Management Fund – Accounts for the cost of providing facilities management services to City departments
with services including: facilities repairs, maintenance and quality control inspections.
Vehicle Replacement Fund – Accounts for the accumulation of resources, and related expenses incurred for future
replacement of major equipment and vehicles in the City.
Fleet Management Fund – Accounts for the cost of providing fleet management services to City departments with
services including: vehicle repairs, preventative maintenance and quality control inspections.
F - 178
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Information Facility Vehicle Fleet
Technology Maintenance Replacement Management Total
ASSETS
Current assets:
Cash and investments 585,469$ 371,117$ 9,057,292$ 439,180$ 10,453,058$
Accounts receivable, net - - - 132 132
Prepaid items and other assets 75,031 - - - 75,031
Advances to other funds - current - - 105,288 - 105,288
Total current assets 660,500 371,117 9,162,580 439,312 10,633,509
Noncurrent assets:
Advances to other funds - noncurrent - - 504,250 - 504,250
Capital assets:
Depreciable, net - - - 10,571 10,571
Total capital assets - - - 10,571 10,571
Total noncurrent assets - - 504,250 10,571 514,821
Total assets 660,500 371,117 9,666,830 449,883 11,148,330
DEFERRED OUTFLOW OF RESOURCES
Related to pensions 122,472 4,830 - 78,251 205,553
Total deferred outflow of resources 122,472 4,830 - 78,251 205,553
LIABILITIES
Current liabilities:
Accounts payable 83,446 60,469 12,986 54,901 211,802
Accrued liabilities 26,326 30,420 - 11,095 67,841
Total current liabilities 109,772 90,889 12,986 65,996 279,643
Noncurrent liabilities:
Net pension liability 371,283 34,632 - 246,570 652,485
Total noncurrent liabilities 371,283 34,632 - 246,570 652,485
Total liabilities 481,055 125,521 12,986 312,566 932,128
NET POSITION
Unrestricted 301,917 250,426 9,653,844 204,997 10,411,184
Total net position 301,917$ 250,426$ 9,653,844$ 215,568$ 10,421,755$
JUNE 30, 2024
ALL INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF NET POSITION
CITY OF ROHNERT PARK
F - 179
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F - 180
Information Facility Vehicle Fleet
Technology Maintenance Replacement Management Total
OPERATING REVENUES:
Charges for services 1,481,744$ -$ 1,181,001$ 709,265$ 3,372,010$
Other revenue 50,000 18,657 30,198 132 98,987
Total operating revenues 1,531,744 18,657 1,211,199 709,397 3,470,997
OPERATING EXPENSES:
Contractual services 69,971 34,079 - 20,568 124,618
Rent and leases 117,643 - - - 117,643
Payroll and related costs 690,407 683,664 - 328,473 1,702,544
Heat, light and power - - - 207 207
Other - 6,564 12,073 5,780 24,417
Repairs, operations and maintenance 297,794 522,837 - 199,358 1,019,989
Professional services 428,226 76,984 253,143 96,116 854,469
Total operating expenses 1,604,041 1,324,128 265,216 650,502 3,843,887
OPERATING INCOME (LOSS)(72,297) (1,305,471) 945,983 58,895 (372,890)
NONOPERATING REVENUES (EXPENSES):
Investment income 49,181 - 339,611 9,770 398,562
Total nonoperating revenues (expenses)49,181 - 339,611 9,770 398,562
INCOME (LOSS) BEFORE TRANSFERS (23,116) (1,305,471) 1,285,594 68,665 25,672
TRANSFERS:
Transfers in - 1,445,235 100,000 - 1,545,235
Transfers out (112,888) (333,249) - - (446,137)
Total transfers (112,888) 1,111,986 100,000 - 1,099,098
Changes in net position (136,004) (193,485) 1,385,594 68,665 1,124,770
NET POSITION:
Beginning of year 437,921 443,911 8,268,250 146,903 9,296,985
End of year 301,917$ 250,426$ 9,653,844$ 215,568$ 10,421,755$
FOR THE YEAR ENDED JUNE 30, 2024
ALL INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION
CITY OF ROHNERT PARK
F - 181
Information Facility Vehicle Fleet
Technology Maintenance Replacement Management Total
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash receipts from interfund services provided 1,481,744$ -$ 1,181,001$ 709,133$ 3,371,878$
Cash paid to suppliers for goods and services (931,281) (549,575) (265,216) (298,400) (2,044,472)
Cash paid to employees for services (590,034) (661,855) - (282,232) (1,534,121)
Other 50,000 18,657 30,198 132 98,987
Net cash provided by (used in)
operating activities 10,429 (1,192,773) 945,983 128,633 (107,728)
CASH FLOWS FROM NONCAPITAL FINANCING
ACTIVITIES:
Repayment to (from) other funds - - 100,750 - 100,750
Transfers from other funds - 1,445,235 100,000 - 1,545,235
Transfers to other funds (112,888) (333,249) - - (446,137)
Net cash provided by (used in)
noncapital financing activities (112,888) 1,111,986 200,750 - 1,199,848
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
Transfer of capital assets to governmental activities - - - (10,571) (10,571)
Net cash provided by capital
and related financing activities - - - (10,571) (10,571)
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest received 49,181 - 339,611 9,770 398,562
Net cash provided by investing activities 49,181 - 339,611 9,770 398,562
Net change in cash and cash equivalents (53,278) (80,787) 1,486,344 127,832 1,480,111
CASH AND CASH EQUIVALENTS:
Beginning of year 638,747 451,904 7,570,948 311,348 8,972,947
End of year 585,469$ 371,117$ 9,057,292$ 439,180$ 10,453,058$
RECONCILIATION OF CASH AND CASH EQUIVALENTS
TO STATEMENT OF NET POSITION:
Cash and cash investments 585,469$ 371,117$ 9,057,292$ 439,180$ 10,453,058$
Total cash and cash equivalents 585,469$ 371,117$ 9,057,292$ 439,180$ 10,453,058$
CITY OF ROHNERT PARK
FOR THE YEAR ENDED JUNE 30, 2024
ALL INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
F - 182
Information Facility Vehicle Fleet
Technology Maintenance Replacement Management Total
RECONCILIATION OF OPERATING INCOME (LOSS)
TO NET CASH PROVIDED BY (USED IN) OPERATING
ACTIVITIES:
Operating income (loss)(72,297)$ (1,305,471)$ 945,983$ 58,895$ (372,890)$
Adjustments to reconcile operating (loss) to net
cash provided by (used in) operating activities:
Changes in operating assets and liabilities, and
deferred outflows and inflows of resources:
Accounts receivable, net - - - (132) (132)
Prepaid items and other assets (59,131) - - - (59,131)
Deferred outflows - related to pensions 30,506 6,628 - 14,054 51,188
Accounts payable 36,047 60,469 - 22,384 118,900
Accrued liabilities 5,437 30,420 - 1,245 37,102
Net pension liability 69,867 15,181 - 32,187 117,235
Total adjustments 82,726 112,698 - 69,738 265,162
Net cash provided by (used in) operating activities 10,429$ (1,192,773)$ 945,983$ 128,633$ (107,728)$
FOR THE YEAR ENDED JUNE 30, 2024
ALL INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS (CONTINUED)
CITY OF ROHNERT PARK
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F - 184
STATISTICAL SECTION
S - 1
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S - 2
Index to Statistical Section
Contents Page
Financial Trends S-4
These schedules contain trend information to help the reader understand how the City's
financial performance and well-being have changed over time.
Revenue Capacity S-10
These schedules contain information to help the reader assess the factors affecting the
City's ability to generate its property and sales taxes.
Debt Capacity S-26
These schedules present information to help the reader assess the affordability of the
City's current levels of outstanding debt and the City's ability to issue additional debt in
the future.
Demographic and Economic Information S-34
These schedules offer demographic and economic indicators to help the reader understand
the environment within which the City's financial activities take place and to help make
comparisons over time and with other governments.
Operating Information S-37
These schedules contain information about the City's operations and resources to help the
reader understand how the City's financial information relates to the services the City
provides and the activities it performs.
This part of the City's comprehensive annual financial report presents detailed information as
a context for understanding what the information in the financial statements, note disclosures,
and required supplementary information says about the City's overall financial health.
S - 3
CITY OF ROHNERT PARK
NET POSITION BY COMPONENT (UNAUDITED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2024 2023 2022 2021 2020
Governmental activities
Net investment in capital assets 158,723,655$ 143,901,915$ 145,800,305$ 131,593,481$ 123,734,795$
Restricted 52,393,495 46,414,650 35,120,338 47,788,905 47,769,438
Unrestricted 52,963,666 48,145,356 55,264,208 19,838,405 13,413,480
Total governmental activities net position 264,080,816$ 238,461,921$ 236,184,851$ 199,220,791$ 184,917,713$
Business-type activities
Net investment in capital assets 64,990,073$ 55,227,873$ 55,553,909$ 55,348,403$ 52,547,885$
Restricted 1,872,399 511,185 506,143 505,584 505,016
Unrestricted 43,299,175 41,684,981 36,416,848 29,956,613 25,840,643
Total business-type activities net position 110,161,647$ 97,424,039$ 92,476,900$ 85,810,600$ 78,893,544$
Primary government
Net investment in capital assets 223,713,728$ 199,129,788$ 201,354,214$ 186,941,884$ 176,282,680$
Restricted 54,265,894 46,925,835 35,626,481 48,294,489 48,274,454
Unrestricted 96,262,841 89,830,337 91,681,056 49,795,018 39,254,123
Total primary government net position 374,242,463$ 335,885,960$ 328,661,751$ 285,031,391$ 263,811,257$
Source: City Finance Department.
Fiscal Year
S - 4
CITY OF ROHNERT PARK
NET POSITION BY COMPONENT (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2019 2018 2017 2016 2015
Governmental activities
Net investment in capital assets 100,825,591$ 94,110,840$ 79,984,205$ 79,984,403$ 73,541,501$
Restricted 53,098,675 43,969,926 52,511,853 43,154,460 41,834,834
Unrestricted (1,153,729) (16,251,748) (27,942,968) (37,944,818) (49,286,068)
Total governmental activities net position 152,770,537$ 121,829,018$ 104,553,090$ 85,194,045$ 66,090,267$
Business-type activities
Net investment in capital assets 46,516,076$ 41,338,053$ 36,440,979$ 36,055,113$ 34,323,645$
Restricted - - - - -
Unrestricted 24,796,629 23,414,613 20,008,972 14,223,085 14,262,033
Total business-type activities net position 71,312,705$ 64,752,666$ 56,449,951$ 50,278,198$ 48,585,678$
Primary government
Net investment in capital assets 147,341,667$ 135,448,893$ 116,425,184$ 116,039,516$ 107,865,146$
Restricted 53,098,675 43,969,926 52,511,853 43,154,460 41,834,834
Unrestricted 23,642,900 7,162,865 (7,933,996) (23,721,733) (35,024,035)
Total primary government net position 224,083,242$ 186,581,684$ 161,003,041$ 135,472,243$ 114,675,945$
Source: City Finance Department.
Fiscal Year
S - 5
CITY OF ROHNERT PARK
CHANGES IN NET POSITION (UNAUDITED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2024 2023 2022 2021 2020
Expenses
Governmental activities:
General government 19,162,271$ 19,490,730$ 25,870,387$ 19,801,700$ 18,395,701$
Public safety 37,829,688 42,316,001 15,413,895 28,026,812 27,882,316
Public works 7,037,452 11,882,881 6,279,287 7,609,371 6,676,057
Parks and recreation 6,133,974 5,933,568 5,251,023 4,528,292 4,620,070
Cultural arts center 268,549 254,365 666,951 569,102 882,026 Interest on long-term debt- - - - -
Total governmental activities expenses 70,431,934 79,877,545 53,481,543 60,535,277 58,456,170
Business-type activities:
Water 8,877,129 5,969,382 6,533,480 6,435,066 6,470,072
Sewer 17,079,369 18,652,664 14,358,687 14,293,680 14,393,196
Recycled Water 426,657 401,228 304,245 331,827 304,584 Refuse Collection 35,092 20,428 22,959 5,634 21,771
Golf Courses 31,730 32,210 35,521 17,971 102,211
Total business-type activities expenses 26,449,977 25,075,912 21,254,892 21,084,178 21,291,834
Total primary government expenses 96,881,911$ 104,953,457$ 74,736,435$ 81,619,455$ 79,748,004$
Program Revenues
Governmental activities:
Charges for services:
General government 5,046,852$ 6,267,338$ 6,482,998$ 7,558,877$ 6,727,682$
Public safety 1,284,573 1,198,517 1,162,689 1,163,775 1,176,350
Public works 8,235,179 6,073,094 18,647,634 5,169,080 4,234,918
Parks and recreation 1,506,023 1,485,620 1,232,198 454,684 1,036,994
Cultural arts center 454,551 329,158 332,202 17,371 232,097
Operating grants and contributions 23,627,380 26,861,802 22,995,128 18,738,724 13,136,392 Capital grants and contributions 12,464,156 66,390 1,225,421 7,071,397 19,558,968
Total governmental activities program revenues 52,618,714 42,281,919 52,078,270 40,173,908 46,103,401
Business-type activities:
Charges for services:
Water 12,067,531 11,124,988 10,833,267 10,247,701 10,114,572
Sewer 17,958,157 16,910,057 15,873,090 15,377,463 15,956,040
Recycled Water 485,152 491,553 428,568 511,292 449,893
Refuse Collection - - - - -
Golf Courses 70,644 324,062 220,482 122,718 56,546 Capital grants and contributions 6,521,465 - - 1,329,765 2,167,209
Total business-type activities program revenues 37,102,949 28,850,660 27,355,407 27,588,939 28,744,260
Total primary government program revenues 89,721,663$ 71,132,579$ 79,433,677$ 67,762,847$ 74,847,661$
Fiscal Year
S - 6
CITY OF ROHNERT PARK
CHANGES IN NET POSITION (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2019 2018 2017 2016 2015
Expenses
Governmental activities:
General government 15,782,995$ 14,029,689$ 12,254,948$ 10,499,931$ 10,648,148$
Public safety 25,137,853 23,634,389 14,181,941 16,106,438 15,711,045
Public works 6,038,401 7,747,069 9,495,442 4,718,970 4,115,427
Parks and recreation 4,610,049 4,442,424 3,880,613 4,106,404 2,940,882
Cultural arts center 830,215 1,057,067 1,485,038 982,644 774,542 Interest on long-term debt- 10,202 29,543 22,989 194,621
Total governmental activities expenses 52,399,513 50,920,840 41,327,525 36,437,376 34,384,665
Business-type activities:
Water 6,640,554 6,822,430 6,741,027 6,020,579 7,875,791
Sewer 14,035,570 13,597,286 13,821,479 12,647,157 13,037,337
Recycled Water 382,438 184,115 277,636 150,607 - Refuse Collection 6,353 105,873 86,585 32,070 3,530
Golf Courses 144,881 91,278 143,951 - -
Total business-type activities expenses 21,209,796 20,800,982 21,070,678 18,850,413 20,916,658
Total primary government expenses 73,609,309$ 71,721,822$ 62,398,203$ 55,287,789$ 55,301,323$
Program Revenues
Governmental activities:
Charges for services:
General government 9,007,940$ 8,213,886$ 5,395,832$ 5,076,199$ 2,740,546$
Public safety 1,176,407 1,054,463 1,147,291 1,016,562 1,102,207
Public works 4,958,695 5,514,275 3,561,595 2,393,811 2,015,070
Parks and recreation 1,435,141 1,373,278 1,301,630 1,341,005 1,297,774
Cultural arts center 459,774 409,085 420,966 484,170 343,936
Operating grants and contributions 16,652,961 15,998,998 14,010,389 13,510,394 10,148,400 Capital grants and contributions 15,207,135 18,092,270 8,680,953 8,541,829 13,065,771
Total governmental activities program revenues 48,898,053 50,656,255 34,518,656 32,363,970 30,713,704
Business-type activities:
Charges for services:
Water 8,853,390 8,355,088 7,109,819 6,572,737 6,307,513
Sewer 16,156,224 14,717,271 13,647,965 12,723,384 13,216,660
Recycled Water 354,752 387,254 284,558 226,135 -
Refuse Collection 37,500 114,560 - - -
Golf Courses 59,698 57,457 55,514 - - Capital grants and contributions 2,021,683 5,010,751 5,237,008 - -
Total business-type activities program revenues 27,483,247 28,642,381 26,334,864 19,522,256 19,524,173
Total primary government program revenues 76,381,300$ 79,298,636$ 60,853,520$ 51,886,226$ 50,237,877$
Fiscal Year
S - 7
CITY OF ROHNERT PARK
CHANGES IN NET POSITION (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2024 2023 2022 2021 2020
Net (Expense)/Revenue
Governmental activities (17,813,220)$ (37,595,626)$ (1,403,273)$ (1,403,273)$ (12,352,769)$
Business-type activities 10,652,972 3,774,748 6,100,515 6,100,515 7,452,426
Total primary government net expense (7,160,248)$ (33,820,878)$ 4,697,242$ 4,697,242$ (4,900,343)$
General Revenues
and Other Changes in Net Position
Governmental activities:
Taxes
Property taxes 8,268,206$ 7,926,704$ 6,896,231$ 5,834,285$ 6,219,631$
Property tax in lieu of vehicle licenses fee 5,185,759 4,848,864 4,520,266 4,344,063 4,131,432
Sales taxes 15,351,207 15,617,672 15,525,295 14,270,596 12,920,781
Franchise taxes 3,446,853 3,087,261 3,050,131 2,880,041 2,910,746
Other taxes 4,011,617 4,903,526 5,007,641 3,492,477 3,845,515
Revenue from Fiduciary Fund 12,103 - - - 8,055,725
Investment income 4,054,626 79,926 217,459 1,767,289 2,480,086
Gain (Loss) on sale of capital assets - - - 218,412 (874,601)
Other 3,102,550 3,802,187 3,143,669 1,998,250 1,152,864
Transfers (806) (393,444) 6,641 (140,966) 370,759
Special item - intergovernmental transfers - - - - -
Total governmental activities 43,432,115 39,872,696 38,367,333 34,664,447 41,212,938
Business-type activities:
Investment earnings 1,864,587 602,948 143,238 190,441 435,078
Other 219,243 175,999 429,188 80,888 64,094
Transfers 806 393,444 (6,641) 140,966 (370,759)
Total business-type activities 2,084,636 1,172,391 565,785 412,295 128,413
Total primary government 45,516,751$ 41,045,087$ 38,933,118$ 35,076,742$ 41,341,351$
Change in Net Position
Governmental activities 25,618,895$ 2,277,070$ 36,964,060$ 33,261,174$ 28,860,169$
Business-type activities 12,737,608 4,947,139 6,666,300 6,512,810 7,580,839
Total primary government 38,356,503$ 7,224,209$ 43,630,360$ 39,773,984$ 36,441,008$
Source: City Finance Department.
Fiscal Year
S - 8
CITY OF ROHNERT PARK
CHANGES IN NET POSITION (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2019 2018 2017 2016 2015
Net (Expense)/Revenue
Governmental activities (3,501,460)$ (264,585)$ (6,808,869)$ (4,073,406)$ (3,670,961)$
Business-type activities 6,273,451 7,841,399 5,264,186 671,843 (1,392,485)
Total primary government net expense 2,771,991$ 7,576,814$ (1,544,683)$ (3,401,563)$ (5,063,446)$
General Revenues
and Other Changes in Net Position
Governmental activities:
Taxes
Property taxes 5,466,745$ 4,397,565$ 4,358,477$ 4,009,906$ 3,564,329$
Property tax in lieu of vehicle licenses fee 3,791,172 3,458,927 3,254,816 2,917,304 2,948,341
Sales taxes 13,498,326 12,684,366 11,244,782 10,483,969 10,493,451
Franchise taxes 2,722,163 2,594,906 2,398,910 2,221,543 2,068,761
Other taxes 4,939,204 5,274,656 3,668,873 3,459,315 3,109,123
Revenue from Fiduciary Fund - - - - -
Investment income 2,836,811 1,244,037 1,810,778 500,983 300,328
Gain (Loss) on sale of capital assets 97,235 6,859,397 - 51,514 -
Other 970,402 1,465,895 219,349 458,554 133,236
Transfers 120,921 (248,444) (788,071) (925,904) (4,275,417)
Special item - intergovernmental transfers - (13,905,792) - - -
Total governmental activities 34,442,979 23,825,513 26,167,914 23,177,184 18,342,152
Business-type activities:
Investment earnings 407,509 212,872 119,496 94,773 75,585
Other - - - - -
Transfers (120,921) 248,444 788,071 925,904 4,275,417
Total business-type activities 286,588 461,316 907,567 1,020,677 4,351,002
Total primary government 34,729,567$ 24,286,829$ 27,075,481$ 24,197,861$ 22,693,154$
Change in Net Position
Governmental activities 30,941,519$ 23,560,928$ 19,359,045$ 19,103,778$ 14,671,191$
Business-type activities 6,560,039 8,302,715 6,171,753 1,692,520 2,958,517
Total primary government 37,501,558$ 31,863,643$ 25,530,798$ 20,796,298$ 17,629,708$
Source: City Finance Department.
Fiscal Year
S - 9
CITY OF ROHNERT PARK
PROGRAM REVENUES BY FUNCTION/PROGRAM (UNAUDITED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2024 2023 2022 2021 2020
Function/Program
Governmental activities:
General government 30,609,560$ 19,509,401$ 20,445,123$ 22,952,288$ 29,892,528$
Public safety 2,511,290 7,997,486 7,259,884 2,935,449 1,786,332
Public works 17,537,290 12,960,254 22,808,863 13,814,116 13,155,450
Parks and recreation 1,506,023 1,485,620 1,232,198 454,684 1,036,994 Cultural arts center 454,551 329,158 332,202 17,371 232,097
Subtotal governmental activities 52,618,714 42,281,919 52,078,270 40,173,908 46,103,401
Business-type activities:
Water 15,337,146 11,124,988 10,833,267 10,814,212 11,689,820
Wastewater 20,622,620 16,910,057 15,873,090 15,908,717 16,548,001
Recycled water 1,072,539 491,553 428,568 743,292 449,893 Refuse - - - - - Golf Courses 70,644 324,062 220,482 122,718 56,546
Subtotal business-type activities 37,102,949 28,850,660 27,355,407 27,588,939 28,744,260
Total primary government 89,721,663$ 71,132,579$ 79,433,677$ 67,762,847$ 74,847,661$
Source: City Finance Department.
Fiscal Year
S - 10
CITY OF ROHNERT PARK
PROGRAM REVENUES BY FUNCTION/PROGRAM (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(accrual basis of accounting)
2019 2018 2017 2016 2015
Function/Program
Governmental activities:
General government 23,982,376$ 26,103,780$ 17,949,097$ 14,573,424$ 10,844,875$
Public safety 2,266,877 2,933,612 4,955,394 4,968,568 2,413,054
Public works 20,753,885 19,836,500 9,881,037 10,996,803 15,814,065
Parks and recreation 1,435,141 1,373,278 1,301,630 1,341,005 1,297,774 Cultural arts center 459,774 409,085 431,498 484,170 343,936
Subtotal governmental activities 48,898,053 50,656,255 34,518,656 32,363,970 30,713,704
Business-type activities:
Water 9,522,053 13,053,603 12,346,827 6,572,737 6,307,513
Wastewater 17,414,684 14,873,389 13,647,965 12,723,384 13,216,660
Recycled water 449,312 543,372 284,558 226,135 - Refuse 37,500 114,560 - - - Golf Courses 59,698 57,457 55,514 - -
Subtotal business-type activities 27,483,247 28,642,381 26,334,864 19,522,256 19,524,173
Total primary government 76,381,300$ 79,298,636$ 60,853,520$ 51,886,226$ 50,237,877$
Notes:
(1)
Source: City Finance Department.
Public works program revenues for fiscal year 2015 included one-time intergovernmental transfer received from successor agency trust fund
of $5.7 million.
Fiscal Year
S - 11
CITY OF ROHNERT PARK
FUND BALANCE OF GOVERNMENTAL FUNDS (UNAUDITED)
LAST TEN FISCAL YEARS
2024 2023 2022 2021 2020
General Fund
Nonspendable 49,672$ 3,837$ 178,613$ 225,693$ 931,965$
Restricted 652,623 607,245 579,719 6,644,373 5,572,528
Committed - - - - -
Assigned 32,083,432 28,839,566 23,211,003 38,520,267 32,578,360
Unassigned 1,000,000 1,000,000 574,036 5,241 5,000
Total general fund 33,785,727$ 30,450,648$ 24,543,371$ 45,395,574$ 39,087,853$
All Other Governmental Funds
Nonspendable 965,000$ 965,000$ 1,550,000$ 500,000$ 500,000$
Restricted 47,738,063 45,124,639 33,808,224 38,508,000 39,601,044
Committed - - - - -
Assigned 38,438,891 30,722,731 34,480,172 17,120,629 14,438,853
Unassigned - - - - -
Total all other governmental funds 87,141,954$ 76,812,370$ 69,838,396$ 56,128,629$ 54,539,897$
Total
Nonspendable 1,014,672$ 968,837$ 1,728,613$ 725,693$ 1,431,965$
Restricted 48,390,686 45,731,884 34,387,943 45,152,373 45,173,572
Committed - - - - -
Assigned 70,522,323 59,562,297 57,691,175 55,640,896 47,017,213
Unassigned 1,000,000 1,000,000 574,036 5,241 5,000
Total all other governmental funds 120,927,681$ 107,263,018$ 94,381,767$ 101,524,203$ 93,627,750$
Source: City Finance Department.
Fiscal Year
(modified accrual basis of accounting)
S - 12
CITY OF ROHNERT PARK
FUND BALANCE OF GOVERNMENTAL FUNDS (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(modified accrual basis of accounting)
2019 2018 2017 2016 2015
General Fund
Nonspendable 1,740,076$ 2,347,665$ 2,233,398$ 1,315,487$ 1,970,598$
Restricted 16,321,258 11,249,911 6,860,247 3,504,479 172,998
Committed - - - - -
Assigned 26,327,707 24,472,155 16,103,193 14,164,529 12,042,682
Unassigned 4,040 38,216 314,324 563,346 33,588
Total general fund 44,393,081$ 38,107,947$ 25,511,162$ 19,547,841$ 14,219,866$
All Other Governmental Funds
Nonspendable 500,000$ 1,768,050$ 1,505,786$ 500,000$ 500,000$
Restricted 34,601,967 29,612,975 42,925,568 38,040,772 38,294,470
Committed - - - - -
Assigned 12,032,111 5,839,531 6,670,821 4,936,721 2,322,710
Unassigned (75) (4,245,679) (11,740,236) (9,213,812) (7,275,223)
Total all other governmental funds 47,134,003$ 32,974,877$ 39,361,939$ 34,263,681$ 33,841,957$
Total
Nonspendable 2,240,076$ 4,115,715$ 3,739,184$ 1,815,487$ 2,470,598$
Restricted 50,923,225 40,862,886 49,785,815 41,545,251 38,467,468
Committed - - - - -
Assigned 38,359,818 30,311,686 22,774,014 19,101,250 14,365,392
Unassigned 3,965 (4,207,463) (11,425,912) (8,650,466) (7,241,635)
Total all other governmental funds 47,134,003$ 32,974,877$ 39,361,939$ 34,263,681$ 33,841,957$
Source: City Finance Department.
Fiscal Year
S - 13
CITY OF ROHNERT PARK
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS (UNAUDITED)
LAST TEN FISCAL YEARS
2024 2023 2022 2021 2020
Revenues
Taxes 37,056,015$ 37,140,672$ 35,734,011$ 31,540,224$ 27,797,206$
Intergovernmental 7,536,179 12,232,675 11,530,505 5,013,984 2,599,274
successor agency trust fund - - - - 8,055,725
Investment income (loss)4,506,073 867,163 812,865 2,340,757 2,525,102
Charges for services 11,252,845 8,527,448 16,925,990 6,163,245 14,766,204
Licenses, permits and fees 4,779,679 4,965,145 6,408,285 11,346,236 6,350,794
Fines, forfeitures and penalties 200,751 214,281 150,627 141,377 119,392
Donations and miscellaneous 16,239,662 18,185,799 17,254,092 15,682,863 14,068,145
Total revenues 81,571,204 82,133,183 88,816,375 72,228,686 76,281,842
Expenditures
General government 29,864,431 32,035,572 47,200,588 18,732,030 28,377,074
Public safety 21,035,184 20,633,570 23,749,256 25,215,682 26,956,137
Public works 2,671,662 3,931,358 3,519,788 4,562,210 3,829,453
Parks and recreation 3,550,329 4,206,131 4,724,598 3,342,679 3,609,445
Cultural arts center 248,300 267,263 794,452 603,986 830,891
Capital outlay 9,291,044 7,636,780 18,372,565 12,121,509 14,748,017
Debt service
Principal 145,687 153,396 181,498 88,824 191,753
Interest and fiscal charges - - - - -
Total expenditures 66,806,637 68,864,070 98,542,745 64,666,920 78,542,770
Excess (deficiency)of revenues
over (under) expenditures 14,764,567 13,269,113 (9,726,370) 7,561,766 (2,260,928)
Intergovernmental transfer from
Fiscal Year
(modified accrual basis of accounting)
S - 14
CITY OF ROHNERT PARK
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
2019 2018 2017 2016 2015
Revenues
Taxes 31,051,489$ 29,013,886$ 25,515,939$ 23,638,067$ 22,747,034$
Intergovernmental 2,702,592 3,893,966 3,612,146 2,674,597 2,838,422
successor agency trust fund 500,000 500,000 500,000 1,127,586 5,695,287
Investment income (loss)3,065,623 1,667,895 2,267,898 1,000,857 923,317
Charges for services 7,150,144 6,511,787 5,939,300 6,735,563 4,076,764
Licenses, permits and fees 17,714,394 18,333,554 7,455,327 8,153,393 5,739,963
Fines, forfeitures and penalties 133,177 138,557 251,815 136,810 176,490
Donations and miscellaneous 16,335,733 14,562,694 13,398,973 12,774,350 8,647,864
Total revenues 78,653,152 74,622,339 58,941,398 56,241,223 50,845,141
Expenditures
General government 16,184,179 14,571,760 12,670,337 12,490,794 10,802,462
Public safety 23,521,523 21,654,123 18,095,260 16,866,435 15,642,763
Public works 3,413,973 3,929,521 3,450,542 2,444,253 1,914,825
Parks and recreation 3,792,711 3,379,524 3,010,377 3,304,477 2,660,915
Cultural arts center 943,600 933,777 885,038 928,571 787,168
Capital outlay 8,739,910 13,128,271 8,112,568 11,924,434 6,335,556
Debt service
Principal 179,407 485,928 143,517 69,796 3,565,534
Interest and fiscal charges - 18,542 30,188 24,162 266,586
Total expenditures 56,775,303 58,101,446 46,397,827 48,052,922 41,975,809
Excess (deficiency)of revenues
over (under) expenditures 21,877,849 16,520,893 12,543,571 8,188,301 8,869,332
Intergovernmental transfer from
Fiscal Year
(modified accrual basis of accounting)
S - 15
CITY OF ROHNERT PARK
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(modified accrual basis of accounting)
2024 2023 2022 2021 2020
Other Financing Sources (Uses)
Issuance of debt and loans -$ -$ -$ -$ -$
Proceeds from the sale of capital assets - - - 202,053 414
Transfers in 10,515,975 32,600,913 16,111,944 18,254,920 17,460,345
Transfers out (11,615,879) (32,988,775) (16,701,795) (18,122,286) (13,099,165)
Total other financing sources (uses) (1,099,904) (387,862) (589,851) 334,687 4,361,594
Special item - intergovernmental transfers - - - - -
Net change in fund balances 13,664,663$ 12,881,251$ (10,316,221)$ 7,896,453$ 2,100,666$
Debt service as a
percentage of noncapital expenditures 0.3%0.2%0.2%0.2%0.3%
Fiscal Year
S - 16
CITY OF ROHNERT PARK
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(modified accrual basis of accounting)
2019 2018 2017 2016 2016
Other Financing Sources (Uses)
Issuance of debt and loans 540,230$ -$ 420,643$ 339,738$ 249,782$
Proceeds from the sale of capital assets 97,235 6,859,397 2,050,769 544,822 1,442,823
Transfers in 9,294,538 17,074,498 11,338,071 13,213,866 15,775,752
Transfers out (11,365,592) (20,339,273) (15,291,475) (16,537,028) (20,349,349)
Total other financing sources (uses) (1,433,589) 3,594,622 (1,481,992) (2,438,602) (2,880,992)
Special item - intergovernmental transfers - (13,905,792) - - -
Net change in fund balances 20,444,260$ 6,209,723$ 11,061,579$ 5,749,699$ 5,988,340$
Debt service as a
percentage of noncapital expenditures 0.4%1.1%0.5%10.4%1.9%
Fiscal Year
S - 17
CITY OF ROHNERT PARK
TAX REVENUES BY SOURCE OF GENERAL FUND (UNAUDITED)
LAST TEN FISCAL YEARS
Property In-Lieu Real
Fiscal Vehicle (a) Transient Property
Year Property Licenses Fee Sales & Use Franchise Occupancy Transfer Total
2015 3,564,329$ 2,917,304$ 10,493,451$ 2,068,761$ 2,980,129$ 128,994$ 22,152,968$
2016 4,009,906 3,254,816 10,483,969 2,221,543 3,255,970 203,345 23,429,549
2017 4,358,477 3,458,927 11,244,782 2,398,910 3,447,669 221,204 25,129,969
2018 4,397,565 3,458,927 12,684,366 2,594,906 5,000,722 273,934 28,410,420
2019 5,296,170 3,791,172 13,498,326 2,722,163 4,606,073 333,131 30,247,035
2020 6,219,631 4,131,432 12,920,781 2,910,746 3,600,766 244,749 30,028,105
2021 5,834,285 4,344,063 14,270,596 2,880,041 3,134,882 357,595 30,821,462
2022 6,896,231 4,520,266 15,525,295 3,050,131 4,663,780 343,861 34,999,564
2023 6,735,904 4,848,864 15,617,672 3,087,261 4,598,547 304,979 35,193,227
2024 7,084,127 5,185,759 15,351,207 3,446,853 3,753,328 258,289 35,079,563
Change
198.8% 177.8% 146.3% 166.6% 125.9% 200.2% 158.4%
Notes:
Source: City Finance Department.
(a) The City direct tax rate of 0.50% (Rohnert Park Essential City Services Temporary Funding Measure E) was approved by Rohnert Park citizens
on June 8, 2010 and went into effect on October 1, 2010. This tax rate expired on Sept 30, 2015. It has been extended by Measure A (Rohnert Park
Continuation of Essential City Services Funding Measure) which was approved by the voters on November 5, 2013. Measure A shall not expire,
unless terminated by a unanimous vote of the City Council.
2015 to 2024
S - 18
CITY OF ROHNERT PARK
ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY (UNAUDITED)
LAST TEN FISCAL YEARS
(dollars in thousands)
Real Property Personal Property Total Percentage of
Fiscal Assessed/Market Assessed/ Market Assessed/Market Change in Basic Direct
Year Value Value Value Market Value Rate
2015 3,907,910$ 119,759$ 4,027,669$ 7.46% 1.00%
2016 4,143,111 122,372 4,265,483 5.90% 1.00%
2017 4,461,643 118,089 4,579,732 7.37% 1.00%
2018 4,746,747 123,350 4,870,097 6.34% 1.00%
2019 5,201,246 142,007 5,343,253 9.72% 1.00%
2020 5,682,513 143,889 5,826,402 9.04% 1.00%
2021 5,979,966 148,612 6,128,578 5.19% 1.00%
2022 6,229,936 149,260 6,379,196 4.09% 1.00%
2023 6,680,404 166,127 6,846,531 7.33% 1.00%
2024 7,145,482 179,756 7,325,238 6.99% 1.00%
Source: Sonoma County Auditor-Controller-Treasurer-Tax Collector
S - 19
CITY OF ROHNERT PARK
DIRECT AND OVERLAPPING PROPERTY TAX RATES (UNAUDITED)
LAST TEN FISCAL YEARS
(rate per $1,000 of assessed value)
Rohnert Park Santa Santa
Basic Cotati Warm Rosa Rosa Bellevue Total
Fiscal Direct School Springs Junior High School Tax
Year Rate (b) District Dam College School District Total Rate (c)
2015 1.00 0.164 0.007 0.018 0.052 0.088 0.329 1.329
2016 1.00 0.151 0.007 0.016 0.075 0.086 0.335 1.335
2017 1.00 0.139 0.007 0.040 0.071 0.086 0.343 1.343
2018 1.00 0.167 0.007 0.037 0.059 0.089 0.359 1.359
2019 1.00 0.165 0.007 0.036 0.062 0.093 0.363 1.363
2020 1.00 0.164 0.007 0.037 0.049 0.091 0.348 1.348
2021 1.00 0.156 0.007 0.037 0.036 0.095 0.331 1.331
2022 1.00 0.126 0.007 0.037 0.029 0.125 0.324 1.324
2023 1.00 0.110 0.007 0.035 0.030 0.115 0.297 1.297
2024 1.00 0.113 0.007 0.034 0.028 0.110 0.292 1.292
(c) Rates for Sonoma County Tax Rate Areas 007-000 through 007-019 are represented in this table.
Source: Sonoma County Auditor-Controller-Treasurer-Tax Collector
(b) In 1978, California voters passed Proposition 13, which set the property tax rate at a 1% fixed amount. This 1% is shared by all taxing agencies
for which the subject property resides within. In addition to the 1% fixed amount, property owners are charged taxes as a percentage of assessed
property values for the payment of any voter approved bonds.
Notes:
Overlapping Rates ( a )
(a) Overlapping rates are those of local and county governments that apply to property owners within the City of Rohnert Park. Not all overlapping
rates apply to all Rohnert Park property owners; for example, school districts' rates apply only to property owners within those districts' geographic
boundaries.
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CITY OF ROHNERT PARK
PROPERTY TAX LEVIES AND COLLECTIONS (UNAUDITED)
LAST TEN FISCAL YEARS
Fiscal
Year Taxes Levied Collections
Ended for the in Subsequent
June 30, Fiscal Year Amount Years Amount
2015 2,870,668$ 2,870,668$ 100%-$ 2,870,668$ 100%
2016 3,041,634 3,041,634 100%- 3,041,634 100%
2017 3,169,350 3,169,350 100%- 3,169,350 100%
2018 3,313,990 3,313,990 100%- 3,313,990 100%
2019 3,805,090 3,805,090 100%- 3,805,090 100%
2020 3,735,072 3,735,072 100%- 3,735,072 100%
2021 4,152,724 4,152,724 100%- 3,735,072 100%
2022 4,463,113 4,463,113 100%- 4,463,113 100%
2023 4,768,293 4,768,293 100%- 4,768,293 100%
2024 4,964,422 4,964,422 100%- 4,964,422 100%
Source: Sonoma County Auditor-Controller-Treasurer-Tax Collector
The City participates in the Sonoma County Teeter Plan whereby all taxes are remitted to the City each year. Amounts reported are for secured
property taxes only.
Collected within the
of Levy
Percentage
Total Collections to Date
of Levy
Percentage
Fiscal Year of the Levy
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CITY OF ROHNERT PARK
TAXABLE SALES BY CATEGORY (UNAUDITED)
LAST TEN YEARS
(dollars in thousands)
2024 2023 2022 2021 2020
All other outlets 85,534$ 87,867$ 92,298$ 1,369$ 2,026$
Apparel stores 13,037 13,452 15,075 16,319 13,048
Auto dealers and supplies 18,682 22,436 20,081 27,672 25,431
Building materials and farm tools 120,503 116,616 117,448 121,836 104,665
Eating and drinking establishments 135,702 132,458 119,962 95,178 96,146
Food stores 27,194 25,910 25,005 32,895 32,718
General merchandise 280,795 291,064 282,730 300,866 290,107
Home furnishings and appliances 25,684 29,342 34,429 25,595 19,671
Other retail stores 185,249 188,501 189,129 60,248 58,323
Service stations 65,598 64,778 65,266 42,907 48,404
Packaged Liquor and Drug Stores 10,588 11,682 11,991 11,333 9,822
Total 968,566$ 984,106$ 973,414$ 736,217$ 700,360$
City direct sales tax rate 0.50% 0.50% 0.50% 0.50% 0.50%
Source: Muni Services Sales Tax & Economic Review for the City of Rohnert Park
HdL Companies Sales Tax & Economic Review for the City of Rohnert Park
For the Year Ended
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CITY OF ROHNERT PARK
TAXABLE SALES BY CATEGORY (UNAUDITED) (CONTINUED)
LAST TEN YEARS
(dollars in thousands)
2019 2018 2017 2016 2015
All other outlets 2,445$ 1,770$ 2,411$ 1,990$ 2,288$
Apparel stores 15,910 15,855 15,823 14,988 15,045
Auto dealers and supplies 27,657 29,175 26,291 25,084 23,225
Building materials and farm tools 99,763 117,992 92,297 95,634 98,521
Eating and drinking establishments 105,594 119,073 98,917 97,659 103,267
Food stores 33,769 34,738 33,344 33,323 34,957
General merchandise 299,845 266,588 261,648 242,180 244,789
Home furnishings and appliances 39,756 47,639 48,077 36,485 31,495
Other retail stores 63,386 57,763 52,456 45,394 37,550
Service stations 52,491 48,815 41,602 42,013 47,065
Packaged Liquor and Drug Stores 7,561 6,770 7,249 7,592 7,463
Total 748,177$ 746,178$ 680,115$ 642,342$ 645,665$
City direct sales tax rate 0.50% 0.50% 0.50% 0.50% 0.50%
For the Year Ended
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CITY OF ROHNERT PARK
TOP TEN PRINCIPAL PROPERTY TAX PAYERS (UNAUDITED)
CURRENT AND FOUR YEARS AGO
(dollars in thousands)
Total Taxes Paid Rank Total Taxes Paid Rank
Pacific Gas & Electric CO 28,225$ 1 17,528$ 1
Geysers Power Co LLC 15,995 2 16,741 2
Keysight Technologies Inc 4,189 3 3,387 3
Oaks&Olives LLC 2,625 4
Foley Family Farms LP 2,148 5 1,795 4
Jacson Family Investments lll LLC 1,907 6 1,368 7
Enclave Apartments Property Owner LLC 1,810 7 1,706 5
CWI-Fairmont Sonoma hotel LLC 1,504 8
Pacific Bell Telephone CO 1,412 9 1,486 6
Foley Family Farms LP 1,268 10
Gallo Vineyards Inc 1,228 8
CWI-Fairmont Sonoma Hotel LLC 1,196 9
Foley Family Farms LLC 1,180 10
Total 61,083$ 47,615$
Source: County of Sonoma Auditor-Controller Treasurer-Tax Collector
2024 2020
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CITY OF ROHNERT PARK
RATIOS OF OUTSTANDING DEBT BY TYPE (UNAUDITED)
LAST TEN FISCAL YEARS
(dollars in thousands, except per capita)
Lease
Fiscal Revenue Loan
Year Bonds (a) Payable
2015 418$ 250$
2016 387 681
2017 356 957
2018 - 794
2019 - 1,122
2020 - 897
2021 - 809
2022 - 627
2023 - 474
2024 - 328
Notes:
Source: City Finance Department
(a) Due to the dissolution of the RDA during fiscal year 2012, 90% of the Lease revenue bonds were transferred to the Successor Agency.
Government-type Activities
(b) Percentage of Personal Income is calculated using personal income based on the calendar year.
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CITY OF ROHNERT PARK
RATIOS OF OUTSTANDING DEBT BY TYPE (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(dollars in thousands, except per capita)
Water Sewer Sewer Total
Fiscal Revenue Certificates of Refunding Primary Per
Year Bonds Participation Bonds Government Capita
2015 4,586$ 10,769$ -$ 16,023$ 1.39 390
2016 3,422 10,447 - 14,937 1.24 356
2017 3,255 10,114 - 14,682 1.16 349
2018 - - 9,850 10,644 0.78 244
2019 - - 9,466 10,588 0.75 244
2020 - - 9,071 9,968 0.70 231
2021 - - 8,662 9,471 0.64 223
2022 - - 8,237 8,864 0.51 201
2023 - - 7,793 8,267 0.41 189
2024 - - 7,328 7,656 0.36 175
Business-type Activities
Percentage
of Personal
Income (b)
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CITY OF ROHNERT PARK
DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT (UNAUDITED)
AS OF JUNE 30, 2024
(dollars in thousands)
Estimated
Share of
Estimated Direct and
Debt Percentage (a) Overlapping (b)
Debt repaid with property taxes
Cotati-Rohnert Park Unified School District
2014A 14,545$ 81.50% 11,854$
2014B 2,320 81.50% 1,891
2014C 13,260 81.50% 10,807
2014E 31,965 81.50% 26,051
2016A 29,000 81.50% 23,635
2016B 930 81.50% 758
2016C 25,355 81.50% 20,664
2016D 17,970 81.50% 14,646
#2020 Ref 2,640 81.50% 2,152
2022A Ref 5,497 81.50% 4,480
2022B Ref 11,551 81.50% 9,414
Sonoma County JR College District
#2R 95,615 6.37% 6,091
2014A 62,705 6.37% 3,994
2014B 117,505 6.37% 7,485
2014C 82,375 6.37% 5,247
2014C1 8,915 6.37% 568
Subtotal, overlapping debt 522,148$ 149,737$
City direct debt 328
Total direct and overlapping debt 150,065$
Notes:
Source: Sonoma County Auditor-Controller-Treasurer-Tax Collector
(a) For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values.
Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the city's
boundaries and dividing it by each unit's total taxable assessed value.
(b) Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the
portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City.
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CITY OF ROHNERT PARK
LEGAL DEBT MARGIN INFORMATION (UNAUDITED)
LAST TEN FISCAL YEARS
(dollars in thousands)
Legal Debt Margin Calculation for Fiscal Year 2024
Total assessed value 7,325,238$
Debt limit (15% of assessed value) 1,098,786
Debt applicable to limit:
General obligation bonds -
Legal debt margin 1,098,786$
2024 2023 2022 2021 2020
Debt limit 1,098,786$ 1,026,980$ 956,879$ 919,287$ 873,960$
- - - - -
Legal debt margin 1,098,786$ 1,026,980$ 956,879$ 919,287$ 873,960$
0.00% 0.00% 0.00% 0.00% 0.00%
Source: Sonoma County Auditor-Controller-Treasurer-Tax Collector
Fiscal Year
Total net debt applicable to limit
Total net debt applicable to the limit as a percentage of
debt limit
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CITY OF ROHNERT PARK
LEGAL DEBT MARGIN INFORMATION (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(dollars in thousands)
2019 2018 2017 2016 2015
Debt limit 801,488$ 730,514$ 686,960$ 639,823$ 604,150$
- - - - -
Legal debt margin 801,488$ 730,514$ 686,960$ 639,823$ 604,150$
0.00% 0.00% 0.00% 0.00% 0.00%
Fiscal Year
Total net debt applicable to the limit as a percentage of
debt limit
Total net debt applicable to limit
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CITY OF ROHNERT PARK
PLEDGED REVENUE COVERAGE (UNAUDITED)
LAST TEN FISCAL YEARS
(dollars in thousands)
Less:Net
Fiscal Utility Operating Available
Year Revenues (a) Expenses (b) Revenue Principal Interest Coverage
2015 6,332$ 5,750$ 582$ 265$ 206$ 1.24
2016 6,600 5,151 1,449 265 205 3.08
2017 7,157 6,007 1,150 170 147 3.63
2018 8,453 6,138 2,315 3,285 134 0.68
2019 n/a n/a n/a - - n/a
2020 n/a n/a n/a - - n/a
2021 n/a n/a n/a - - n/a
2022 n/a n/a n/a - - n/a
2023 n/a n/a n/a - - n/a
2024 n/a n/a n/a - - n/a
Notes:
Source: City Finance Department
(a) Water Utility revenues include operating revenues and investment income, while sewer utility revenues includes only operating revenue.
(b) Water operating expenses excludes depreciation expense. Sewer operating expenses include capital outlay for equipment.
Debt Service
Water Revenue Bonds
S - 32
CITY OF ROHNERT PARK
PLEDGED REVENUE COVERAGE (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
(dollars in thousands)
Less:Net
Fiscal Utility Operating Available
Year Revenues (a) Expenses (b) Revenue Principal Interest Coverage
2015 13,217$ 11,928$ 1,289$ 305$ 512$ 1.58
2016 12,723 10,621 2,102 315 500 2.58
2017 13,648 11,862 1,786 325 488 2.20
2018 14,717 11,830 2,887 400 298 4.14
2019 16,156 12,192 3,964 330 370 5.66
2020 15,957 12,491 3,466 340 360 4.95
2021 15,380 12,325 3,055 355 346 4.36
2022 16,018 11,720 4,298 370 328 6.16
2023 16,972 14,337 2,635 390 310 3.76
2024 18,022 15,046 2,976 410 291 4.25
Notes:
Source: City Finance Department
(a) The Sewer Revenue Certificates of Participation were issued by the Rohnert Park Financing Authority pursuant to an Installment Purchase
Agreement with the City of Rohnert Park. All Net Revenues and amounts on deposit in the Revenue Fund (other than amounts on deposit therein
required to pay Operation and Maintenance Costs) are irrevocably pledged to the payment of the Installment Payments and the Net Revenues shall
not be used for any other purpose while any of the Installment payments remain unpaid. The Certificates of Participation were refunded in fiscal
year 2018 through the issuance of Refunding Bonds that has the same restrictions.
(b) Sewer operating expenses excludes depreciation expense. Sewer operating expenses include capital outlay for equipment.
Sewer Revenue Certificate of Participation / Refunding Bonds
Debt Service
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CITY OF ROHNERT PARK
DEMOGRAPHIC AND ECONOMIC STATISTICS (UNAUDITED)
LAST TEN FISCAL YEARS
Per County City
City Personal Capita School Unemployment Unemployment
Year Population Income (a) (b)Income (b)Enrollment Rate (c)Rate (c)
2015 41,077 1,151,553$ 28,034$ 5,765 5.2%5.2%
2016 42,003 1,208,762 28,778 5,855 4.3%4.4%
2017 42,067 1,267,731 30,136 5,839 3.2%3.3%
2018 43,598 1,365,010 31,309 5,804 3.0%2.9%
2019 43,339 1,403,534 32,385 5,733 2.8%2.8%
2020 43,069 1,432,432 33,259 5,658 11.6%13.1%
2021 42,484 1,476,956 34,765 5,651 5.8%6.1%
2022 43,998 1,749,668 39,767 5,972 2.7%2.9%
2023 43,693 2,019,141 46,212 6,013 3.6%4.0%
2024 43,821 2,119,578 48,369 6,167 4.0%4.3%
Notes:
(a) Personal Income dollars are in thousands.
(b) Per Capita Income is based on the calendar year.
(c) Average unemployment rate as of June.
Sources:
School Enrollment: Cotati-Rohnert Park Unified School District.
Unemployment Rates: California Employment Development Board Labor Force Statistics.
Population, Per Capita Income: Sonoma County Economic Development Board (ESRI Business Analyst Report).
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CITY OF ROHNERT PARK
PRINCIPAL EMPLOYERS (UNAUDITED)
CURRENT YEAR AND NINE YEARS AGO
2024 2015
Percentage Percentage
of Total City of Total City
Employer Employees Rank Employment Employees Rank Employment
Sonoma State University 1,186 1 5.37%1,184 1 5.36%
Cotati-Rohnert Park Unified School District 638 2 2.89%560 2 2.54%
City of Rohnert Park 415 3 1.88%238 3 1.08%
Home Depot #641 252 4 1.14%133 7 0.60%
Costco Wholesale #659 218 5 0.99%184 6 0.83%
Comcast 210 6 0.95%210 5 0.95%
Wal-Mart Store #1755 201 7 0.91%220 4 1.00%
Idex Health 176 8 0.80%-
Target #852 150 9 0.68%-
Morton Bassett LP 130 10 0.59%-
Marmot Mountain - - 0.00%133 8 0.60%
The Press Democrat - - 0.00%124 9 0.56%
Pacific Bell - - 0.00%123 10 0.56%
Total 3,576 16.18%3,109 14.08%
Total City Employment 22,100 22,087
Note:
Sources: 2015 City of Rohnert Park AFCFR
2024 City of Rohnert Park Business Licensing; Sonoma State University, Cotati-Rohnert Park Unified School District
2024 Total City Employment from California Economic Development Department
(a) Sonoma State University is not within the Rohnert Park City limits, but has been included in the schedule because it is a
significant contributor to the City's economy.
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CITY OF ROHNERT PARK
FULL-TIME-EQUIVALENT CITY GOVERNMENT EMPLOYEES
BY FUNCTION/PROGRAM (UNAUDITED)
LAST TEN FISCAL YEARS
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Function/Program
General government
City Manager's Office 9.00 8.00 6.25 6.25 7.25 6.85 6.60 6.60 6.70 6.59
Finance 16.00 6.70 14.00 14.00 14.00 14.00 14.00 12.00 12.00 9.70
Information Systems 4.00 4.00 4.00 3.00 4.00 4.48 4.18 4.18 3.20 2.75
Development Services 23.00 20.70 16.56 17.46 20.06 19.18 16.43 14.55 13.49 12.33
Human Resource 8.00 7.30 5.00 4.75 4.75 4.75 4.00 4.00 4.00 3.24
Public Safety 104.00 111.40 111.40 109.40 102.90 104.96 105.13 101.38 96.35 90.39
Public Works 63.00 62.70 49.04 43.29 47.24 46.41 45.43 44.06 44.72 43.45
Community Services 11.00 8.00 7.80 6.10
Performing Arts Center 3.00 3.00 3.10 3.15 3.15 9.71 9.56 9.56 11.02 5.68
Total 241.00 231.80 217.15 207.40 210.40 234.45 229.41 221.26 217.02 194.41
Source: City of Rohnert Park FY 23-24 Adopted Budget
Fiscal Year
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CITY OF ROHNERT PARK
OPERATING INDICATORS BY FUNCTION/PROGRAM (UNAUDITED)
LAST TEN FISCAL YEARS
2024 2023 2022 2021 2020
Function/Program
General government
Building permits issued 2,138 1,720 2,853 1,683 1,284
Building inspections conducted 7,495 7,677 12,722 8,745 9,434
Department of Public Safety - Police
Physical arrests 1,505 1,807 1,874 2,042 1,954
Parking violations 2,032 2,497 1,663 2,078 1,495
Traffic violations 1,214 1,696 694 936 1,102
Department of Public Safety - Fire
Emergency responses 5,351 5,362 5,065 4,560 4,522
Inspections 1,825 2,917 4,126 3,152 2,868
Refuse collection
Refuse collected (average tons per day) 59.0 58.28 60.37 60.93 62.80
Recyclables collected (average tons per day) 21.4 22.18 23.96 24.46 25.04
Compost collected (average tons per day) (b) 19 18 17 - -
Parks and recreation
Sports & Fitness Center Attendance 94,800 81,000 73,630 14,000 90,000
Community Center Attendance (a) 36,300 34,200 - - -
Community Center Program Registration (a) 7,025 8,000 5,249 650 3,500
Community Center Facility Rental Attendance (a) 18,790 16,000 7,335 - 16,000
Library
Volumes in collection 81,518 83,017 91,654 93,806 99,620
Water
Water main breaks 2 4 3 5 2
Average daily consumption
(millions of gallons)4.45 3.55 3.83 3.9 3.8
Peak daily consumption
(millions of gallons) 4.8 5.4 5.6 5.6 5.7
Wastewater
Average daily sewage pumped
(millions of gallons)3.30 3.48 3.00 2.51 2.95
Notes:
(b) Refuse compost collected (average tons per day) available in FY21-22 forward.
Sources: Various City Departments
Sonoma County Library
(a) Community Center Attendance is not available in the prior CLASS Software and 2015, 2016 and 2017 information are based on estimates.
Starting 2018, Community Center Program and Facility Rental Attendance are available with the implementation of new software PerfectMind.
Fiscal Year
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CITY OF ROHNERT PARK
OPERATING INDICATORS BY FUNCTION/PROGRAM (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
2019 2018 2017 2016 2015
Function/Program
General government
Building permits issued 2,284 2,154 1,747 1,345 1,306
Building inspections conducted 9,157 9,516 8,228 836 3,343
Department of Public Safety - Police
Physical arrests 2,337 2,316 2,320 2,522 2,014
Parking violations 2,438 1,789 1,804 1,632 1,710
Traffic violations 1,106 1,307 784 728 1,218
Department of Public Safety - Fire
Emergency responses 4,521 4,449 4,060 4,118 3,948
Inspections 4,275 3,569 2,847 1,787 1,690
Refuse collection
Refuse collected (average tons per day) 67.39 64.75 67.68 63.33 46.93
Recyclables collected (average tons per day)24.71 21.71 16.49 19.03 14.37
Compost collected (average tons per day) (b)- - - - -
Parks and recreation
Sports & Fitness Center Attendance 132,000 132,000 122,000 107,000 116,700
Community Center Attendance (a)- - 59,000 59,000 58,400
Community Center Program Registration (a) 5,008 4,758 - - -
Community Center Facility Rental Attendance (a) 40,000 62,422 - - -
Library
Volumes in collection 105,514 112,113 121,947 109,762 108,744
Water
Water main breaks 5 - - 3 2
Average daily consumption
(millions of gallons)3.6 3.84 2.18 2.13 3.89
Peak daily consumption
(millions of gallons)4.9 5.30 4.30 5.10 5.50
Wastewater
Average daily sewage pumped
(millions of gallons)3.66 4.50 3.80 2.80 3.11
Fiscal Year
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CITY OF ROHNERT PARK
CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM (UNAUDITED)
LAST TEN FISCAL YEARS
2024 2023 2022 2021 2020
Function/Program
Department of Public Safety
Public Safety Stations -Police & Fire combined 4 4 4 4 3
Public Safety Officers-Police & Fire combined 71 71 72 71 73
Other public works
Streets (miles)101 101 101 101 100
Streetlights 3,180 3,180 3,096 2,982 2,982
Parks and recreation
Acreage 185 178 178 127 127
Playgrounds 25 25 25 29 29
Baseball/softball diamonds 12 12 12 16 16
Soccer/football fields 22 22 22 20 20
Tennis courts 23 23 23 25 25
Water
Water mains (miles) (b)113.5 112.0 110.0 110.0 121.7
Recycled water (miles) (c)18.0 17.0 16.7 16.7 15.0
Fire hydrants 1,177 1,156 1,132 1,132 1,584
Storage capacity (thousands of gallons)5,171 5,171 5,171 5,171 5,171
Wastewater
Sanitary sewers (miles)97.0 95.0 93.5 93.5 91.4
Sanitary sewers force mains (miles) (a)9.8 9.8 9.0 9.0 9.0
Storm sewers (miles)86.0 85.2 81.6 81.6 75.3
Notes:
(a) Correction made to number of streetlights starting from 2017 as reconciliation with PG&E was done in Fiscal Year 2021.
(b) Starting 2021, water main miles and fire hydrants only include City maintained sections. Prior years include privately maintained sections.
(c) Starting in 2018 recycled water (miles) and sanitary sewers force mains (miles) were added to better reflect Capital Asset Statistics.
Source: Various City Departments
Fiscal Year
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CITY OF ROHNERT PARK
CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM (UNAUDITED) (CONTINUED)
LAST TEN FISCAL YEARS
2019 2018 2017 2016 2015
Function/Program
Department of Public Safety
Public Safety Stations -Police & Fire combined 3 3 3 3 3
Public Safety Officers-Police & Fire combined 71 59 71 59 62
Other public works
Streets (miles)92 92 92 92 92
Streetlights 2,982 2,982 2,982 2,941 2,941
Parks and recreation
Acreage 120 120 116 116 116
Playgrounds 27 27 20 20 20
Baseball/softball diamonds 16 16 10 10 10
Soccer/football fields 20 20 12 12 12
Tennis courts 25 25 23 23 23
Water
Water mains (miles) (b)121.0 121.0 117.7 116.2 116.2
Recycled water (miles) (c)15.2 12.7 - - -
Fire hydrants 1,578 1,555 1,477 1,470 1,470
Storage capacity (thousands of gallons)4,375 4,375 4,375 4,375 4,375
Wastewater
Sanitary sewers (miles)91.0 85.0 85.8 84.5 84.5
Sanitary sewers force mains (miles) (a)8.5 8.6 - - -
Storm sewers (miles)75.0 69.2 34.2 32.5 32.5
Fiscal Year
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2121 North California Blvd., Suite 290
Walnut Creek, California 94596
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND
OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Independent Auditors’ Report
To the Honorable Mayor and Members of the City Council
of the City of Rohnert Park
Rohnert Park, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General
of the United States, the financial statements of the governmental activities, the business-type activities, each major
fund, and the aggregate remaining fund information of the City of Rohnert Park, California (the “City”), as of and for
the year ended June 30, 2024, and the related notes to the financial statements which collectively comprise the City’s
basic financial statements and have issued our report thereon dated May 13, 2025. This report does not include the
results of the other auditors’ testing of internal control over financial reporting and compliance and other matters that
are reported on separately by those auditors.
Report on Internal Control Over Financial Reporting
In planning and performing our audit of the basic financial statements of the of the City, we considered the City’s
internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate
in the circumstances for the purpose of expressing our opinions on the basic financial statements, but not for the purpose
of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion
on the effectiveness of the City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements
on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that
there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented,
or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies,
in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was
not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies
and therefore, material weaknesses or significant deficiencies may exist that have not been identified. Given these
limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material
weaknesses. We did identify certain deficiencies in internal control, described in the accompanying schedule of findings
as item 2024-001 that we consider to be a significant deficiency.
To the Honorable Mayor and Members of the City Council
of the City of Rohnert Park
Rohnert Park, California
Page 2
Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s basic financial statements are free from material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements, noncompliance with which could have a direct and material effect on the financial statements. However,
providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do
not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are
required to be reported under Government Auditing Standards.
City’s Responses to Findings
Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the findings
identified in our audit and described in the accompanying schedule of findings and questioned costs. The City’s response
was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we
express no opinion on the response.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results
of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This
report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the
entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Walnut Creek, California
May 13, 2025
To the Honorable Mayor and Members of the City Council
of the City of Rohnert Park
Rohnert Park, California
Page 3
3
Schedule of Findings
Finding 2024-001 Improve Internal Controls Over Financial Reporting
Criteria:
Management is responsible for the preparation and fair presentation, as well as the accuracy of its financial statements,
including disclosures in accordance with accounting principles generally accepted in the United States of America; this
includes the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or error. As part of
satisfying that responsibility, staff should possess that skills, knowledge, and experience necessary to complete year-
end close and diligently employ that knowledge, skill, and experience to produce reliable and accurate financial
information.
Generally accepted auditing standards defined internal control as a process – affected by the Members of City Council,
management, and other personnel – designed to provide reasonable assurance regarding the achievement of objectives
in the following categories:
Reliability of financial reporting
Effectiveness and efficiency of operations, and
Compliance with applicable laws and regulations.
The Committee of Sponsoring Organizations of the Treadway Commission (“COSO”) established the following
framework that stress the need for policies and procedures to promote effective internal control for an entity:
Control Environment – Establish structures, reporting lines, authorities and responsibilities
Risk Assessment – Select and develop control activities that mitigate risks
Control Activities – Deploy control activities through policies and procedures
Information and Communication – Communicate internal control information internally
Monitoring – Evaluations are used to determine if controls are present and functioning
An overall purpose of internal control over financial reporting is to foster the preparation of reliable financial statements
and that reliable financial statements must be materially accurate.
Condition:
During the audit, we found the following conditions that resulted in financially significant audit adjustments to the
financial statements:
Bank Reconciliation
The City’s monthly bank reconciliation process was not properly completed during the period of the audit. During our
review of the bank reconciliation process at interim field work in July 2024, we found that the City did not reconcile
the bank accounts for the periods October 2023, December 2023, February 2024, and April 2024 until June 5, 2024.
The bank reconciliations are not being performed in a timely manner.
To the Honorable Mayor and Members of the City Council
of the City of Rohnert Park
Rohnert Park, California
Page 4
4
Schedule of Findings (Continued)
Finding 2024-001 Improve Internal Controls Over Financial Reporting (Continued)
Cause:
The City has experienced turnover in key personnel in the City’s finance department in past years. Absent robust
accounting policies and procedures, when vacancies occur information can be lost and as individuals are getting up to
speed, some processes may not be fully executed if they are manual and not fully embedded into an automated system.
In addition, the City implemented a new Accounting Software (Munis) during the fiscal year that created issues in the
bank reconciliation process. Staff had to take on additional responsibilities and did not have sufficient resources to
properly review and reconcile the sub-ledger to the general ledger to ensure the accuracy of the financials.
Reconciliations and adjustments to year end balances that either are not recorded or are posted after the preparation of
fiscal year end reports decreases the reliability and usefulness of the reports. In addition, not following formal policies
and procedures regarding internal control over individual transaction cycles could lead to inconsistency in processing
transactions and also increase the risk that errors will not be detected and corrected in a timely manner.
Effect:
Due to limited staffing levels faced by the City during the audit period ended June 30 2024, internal controls were either
lacking, were not designed properly, and mitigating controls were not sufficient to effectively identify misstatements
due from error. In addition, the City did not have in place during our audit period a systematic method for ensuring that
timely and complete year end closing procedures were in operation before presenting the trial balance to auditors,
resulting in a number of journal entries made to correct or to reclassify balances in financial statements that should
normally be captured through the closing process. Those adjustments have been reported and posted by the City.
Recommendation:
We recommend that the City put in place procedures in order to improve the timeliness of the reconciliation of the bank
accounts to the general ledger. Additional personnel should be considered to enhance the City’s internal control over
the financial reporting and within each transaction cycle to ensure transactions are thoroughly evaluated, reviewed and
recorded in order to facilitate the accurate and complete year-end closing of the general ledger.
Management’s View and Corrective Action Plan:
City management concurs with the auditor’s comments and recommendations. The City hired an Interim Finance
Director in May 2024 that had previously served as the City’s Finance Director. The Interim Finance Director, now the
permanent Finance Director and has since resolved all issues surrounding the bank reconciliations. The City is
completing bank reconciliations by the second or third week of the previous month ending.
Audit Report Presentation
Fiscal Year Ended June 30, 2024
July 22, 2025
DATE
1
•The Pun Group auditor since FY 2019-20
•Financial Audit
•Annual Comprehensive Financial Report (ACFR)
•Single Audit (when applicable)
•Agreed-Upon Procedures Engagement Report
•GAAN Limit (previously accepted)
•Other Non-Audit Services
•Assistance in Preparing Financial an Other Statements
2
•Report Any Misstatements
•No corrected or uncorrected misstatements
•Report Consultations with Other Accountants
•None
•Report Any Significant Difficulties
•None Reported
•Report Any Disagreement with Management
•None Reported
3
•Prepare Financial Statements
•Present Financials in Accordance with GAAP
•Adopt Sound Accounting Policies
•Establish and Maintain Internal Controls
•Provide Supporting Documentation of Amounts
•Prevent and Detect Fraud
4
•Perform Audit
•Ensure Compliance with All Auditing Standards
•Communicate with Management
•Those Charged with Governance
•Assess Risk of Internal Controls over Reporting
and Compliance
•Determine Fairness of Presentation of Financials
•Render Opinions
5
•Annual Comprehensive Financial Report (ACFR)
•The auditor has issued an unqualified “clean”
opinion that the City’s financial statements are
fairly presented in conformity with Generally
Accepted Accounting Principles (GAAP).
•No Single Audit
•City did not meet the threshold of $750,000 in
expenditures.
6
•Generally Accepted Government Auditing
Standards or GAGAS Report
•Improve Internal Controls 2024-001
•Significant Deficiency
•Bank Reconciliation Delays (from FY 21-22)
•Reconciliations are Now Current
7
The General Fund is the main
operating fund of the City
used to account for and
report all financial resources
not accounted for and
reported in another fund.
8
9
10
Total General Fund
Revenues $48.2M
$12.5
$15.4
$3.8 $3.4 $2.9
$4.5 $2.5
$1.4
$1.7
Property Taxes $12.5 Sales Tax $15.4
Transient Occupancy Tax $3.8 Franchise Fees $3.4
Licenses & Permits $2.9 Charges for Services $4.5
Interest and Rents $2.5 Intergovernmental $1.4
Donations & Misc $1.7 Fines & Penalties $0.1
11<0.1 Counted as 0.0 or 0.1 for Rounding Purposes.
FY 2023/24 FY 2022/23 Increase/
(Decrease)
Amount % of Total Amount % of Total Amount
Property Taxes $ 12.5 25.9%$ 11.9 22.5%$ 0.6
Sales Tax 15.4 32.2%15.6 29.5%(0.2)
Transient Occupancy Tax 3.8 7.9%4.6 8.7%(0.8)
Franchise Fees 3.4 7.1%3.1 5.9%0.3
Intergovernmental 1.4 2.9%7.6 14.4%(6.2)
Interest and Rents 2.5 5.2%0.3 0.6%2.2
Charges for Services 4.5 9.3%5.3 10.0%(0.8)
Licenses & Permits 2.9 6.0%2.8 5.3%0.1
Fines & Penalties 0.1 0.2%<0.1 0.2%(0.0)
Donations & Misc.1.7 3.5%1.7 3.2%0.0
TOTAL $ 48.2 100%$ 52.9 100%(4.7)
12
13
Total General Fund
Expenditures $48.8M
$21.1
$20.9
$3.1
$1.8
$1.5
$0.2 $0.1
General Gov't $21.1 Public Saftey $20.9
Parks & Recreation $3.1 Capital Outlay $1.8
Public Works $1.5 Cultural Arts Center $0.2
Debt Service $0.1
FY 2023/24 FY 2022/23 Increase /
(Decrease)
Amount % of Total Amount % of Total Amount
General Gov’t $ 21.1 43.2%$ 24.2 46.4%$ (3.1)
Public Safety 20.9 42.9%19.9 38.1%1.0
Public Works 1.5 3.1%3.0 5.8%(1.5)
Parks & Rec 3.1 6.3%3.9 7.4%(0.8)
Cultural Arts Center 0.2 0.5%0.3 0.5%(<0.1)
Capital Outlay 1.8 3.7%0.8 1.5%1.0
Debt Service 0.1 0.3%0.2 0.3%<0.1
Total $ 48.8 100.0%$ 52.2 100.0%$ (3.4)
14<0.1 Counted as 0.0 or 0.1 for Rounding Purposes.
15
•$3.9M is the net of transfers in/transfers not considered
to be general revenues.
•Net Increase in Fund Balance is $5.9M.
Revenues 48.2$ M
Expenditures (48.8)M
Net Other Financing Sources/Uses 3.9 M
Net Increase Fund Balance 3.3$ M
16
Complete GF Budget to Actual Schedule can be found on
pages F -103 to F -105.
Original
Budget
Final Actual Variance
Budget Amounts To Final
Revenues $ 48.0 $ 51.1 $ 48.2 $ (2.9)
Expenditures (53.3)(54.4)(48.8)5.6
Other Sources/Uses (net)5.3 (3.2) 3.9 (8.7)
Net Change in Fund Balance $ 0.0 $ (6.6)$ 3.3 $ 9.9
Non-Spendable (inventory; advances; prepaid)$0.050
Restricted (Retirement Benefits-PARS Trust)0.522
Restricted (old Housing Agency)0.031
Restricted (Senior Center)0.100
Assigned for Operating Reserve (policy)10.545
Assigned for Contingency Reserve (policy)3.101
Assigned for Retirement Reserve (policy)4,078
Assigned for Infrastructure Reserve (policy)6.578
17
Assigned for Downtown $ 4.000
Assigned for Self Insured Losses (policy)1.840
Assigned for Retiree Health Savings (benefit plan)0.341
Assigned for City Facilities (Stadium Lands)0.065
Assigned for Encumbrances 1.536
Unassigned Fund Balance 1.000
ACFR Fund Balance (Note 11, F-94)$ 33.786
18
Funds Used to Account for
Business Like Activities:
Enterprise Funds
Internal Service Funds
19
Fund Cash
Available
Balance
Water Fund*$ 19.799 $ 17.526
Sewer Fund*$ 23.227 $ 23.346
Recycled Water $ 1.028 $ 2.173
Refuse Collection Fund $ 0. 585 $ 0.577
Golf Course $ 0.750 $ 0.891
20
* Includes Reserves
Enterprise Fund details can be found beginning on pages
F -36 and F -171.
Fund Cash
Available
Balance
Information Technology $ 0.585 $ 0.302
Facility Maintenance $ 0.371 $ 0.250
Vehicle/Equipment Replacement $ 9.057 $ 9.654
Fleet Management $ 0.439 $ 0.216
21
Internal Service Fund details can be found on pages F -179
and F -181.
Separate Legal Entity
Blended Component
Unit to the City
22
23
Complete Foundation Budget to Actual Schedule can be
found on page F -159.
Original
Budget
Final Actual Variance
Budget Amounts To Final
Revenues $ 1.375 $ 1.431 $ 1.500 $ .069
Expenditures (.344)(.449)(.084).365
Other Sources/Uses (net)(1.063) (3.302)(1.150) 2.152
Change in Fund Balance $ (.032) $(2.320)$ .266 $2.586
24
*$1.150M is transfers out to projects.
Ending Fund Balance $2,767,492
Revenues 1.500$M
Expenditures 0.084$M
Net Other Financing Sources/Uses*1.150$M
Net Increase/(Decrease) Fund Balance 0.266$M
25
ITEM NO. 8.C.
4908-9082-0921 v10
1
Meeting Date: July 22, 2025
Department: Public Safety
Submitted By: Eric Matzen, Lieutenant
Prepared By: Eric Matzen, Lieutenant
Agenda Title: Introduce and Consider Adoption of Urgency Ordinance No. 988, an
Urgency Ordinance of the City Council of the City of Rohnert Park
Amending Rohnert Park Municipal Code Title 9, Article VII, Chapter 9.72,
Section 9.72.010 to Expand the Definition of “Tobacco Products” and
Chapter 9.76, Sections 9.76.020, 9.76.030 and 9.76.050 to Modify the Hours
During Which the Loitering of Minors Is Prohibited (Exempt from the
California Environmental Quality Act (CEQA Guidelines) pursuant to 14
Cal. Code Reg. Section 15061(b)(3))
RECOMMENDED ACTIONS:
Staff recommends that the City Council introduce and adopt an Urgency Ordinance to amend Rohnert
Park Municipal Code Title 9, Article VII as follows:
1. Chapter 9.72, Section 9.72.010 to expand the definition of “Tobacco Products” to include e-
cigarettes and vaping products; and
2. Chapter 9.76, Sections 9.76.020, 9.76.030 and 9.76.050 to modify the hours during which the
loitering by minors is prohibited.
BACKGROUND AND ANALYSIS:
Adoption of an urgency ordinance requires a 4/5 vote, and a declaration of facts constituting the
urgency. The urgency is justified based on the nationwide crisis of youth nicotine addiction that
extends into the City of Rohnert Park, in part fueled by thousands of child-friendly flavors and
massive doses of nicotine. While youth e-cigarette use has declined since its peak in 2019, it remains
a serious public health problem. Data suggests that youth are using these products most days or every
day, which evidences signs of addiction. In 2024, over 40 percent (40%) of high school e-cigarette
users vaped on at least 20 days a month, and nearly 30 percent (30%) reported vaping every day.
Flavored products are driving youth use. In fact, nearly 90 percent (90%) of youth e-cigarette users
use flavored products, with fruit, candy/desserts/other sweets, mint and menthol reported as the most
popular flavors. Adolescents are more susceptible to nicotine addiction, with studies showing that a
large percentage of adult smokers started before the age of 18, according to the National Institutes of
Health. Nicotine addiction in adolescents is a major concern, as studies show that e-cigarette use
increases the likelihood of future tobacco use, including combustible cigarettes. Expanding the
definition of “tobacco products” set forth in Municipal Code Section 9.72.010 will result in the
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 8.C.
4908-9082-0921 v10 2
immediate cessation of vendors in Rohnert Park that sell these addictive products to children in the
community.
With the Cotati-Rohnert Park Unified School District’s school year beginning on August 13,
immediate implementation of this ordinance is necessary to ensure a safe and orderly environment
for students and the community. Rancho Cotate High School, for instance, has an open campus that
allows students to leave campus at any time during the school day, which typically runs from 8:30
a.m. to 3:30 p.m. Rohnert Park’s Public Safety Officers found that an increasing number of high
school students from Rancho Cotate, for example, are leaving before the end of the school day and
are not going home, to a library or to a job. Many are either hanging out with other youth just off
campus on the City streets, thus impacting the orderly conduct of school activities during the
remaining hours of the school day, or going to the shopping mall where they are exposed to gang
activities and possible violence. The current ordinance only allows enforcement of its anti-loitering
prohibitions up to 1:30 p.m. even though school is in session as late as 3:30 p.m. This amendment to
the ordinance is necessary for the immediate preservation of the public peace, health, and safety of
our children as the new school year starts. This new ordinance will further address ongoing concerns
regarding unsupervised minors congregating in public areas, which has led to increased incidents of
disturbances and safety concerns.
Accordingly, the City Council declares that adoption of this ordinance is urgent and it shall take effect
immediately upon adoption, after having been passed by a four-fifths vote pursuant to Government
Code sections 36934 and 36937(b).
1. Chapter 9.72, Section 9.71.010 - REGULATION OF SALE OF TOBACCO
PRODUCTS TO MINORS
Chapter 9.72 of the Municipal Code regulates the sale of tobacco products to minors.
Section 9.72.010 provides definitions for various terms, including “tobacco products.” Although the
definition for tobacco products provides a list of tobacco forms, e-cigarettes and vaporizers and
vaping products are not included. The Centers for Disease Control and Prevention (the “CDC”) has
found that e-cigarettes and vaporizers are the most commonly used tobacco product among
American youth. E-cigarettes and vaporizers pose a greater threat to youth due to their high
concentrations of nicotine as well as the availability of both flavored products and social influences
to start or continue vaping.
The lack in an adequate definition of tobacco products creates an enforcement gap that results in
continued unlawful sales to minors. In addition, In 2019, the State of California removed penalties
and fines for minors possessing tobacco products, and increased to age to purchase tobacco from
eighteen (18) years of age to twenty one (21) years of age. This directed the focus of enforcement
toward to the seller and away from the purchaser. The expansion of the definition of “tobacco
products” will provide increased enforcement to address underage vaping. Because of the surge in
youth vaping and nicotine use, this issue is urgent and the ordinance is necessary for the immediate
preservation of youth health. Accordingly, amending Section 9.72.010 to expand the definition of
tobacco products to include e-cigarettes and vaporizers is imperative to protect minors from the sale
of tobacco in the form that is specifically targeted towards young consumers.
ITEM NO. 8.C.
4908-9082-0921 v10 3
2. Chapter 9.76, Sections 9.76.020. 9.76.030 and 9.76.050 – CURFEW AND LOITERING
OF MINORS
Chapter 9.76 establishes curfew restrictions for minors. Specifically, Sections 9.76.020 and
9.76.030 prohibit minors from loitering, idling, or wandering in public spaces during late night
hours as well as between 8:30 a.m. and 1:30 p.m. when school is in session. Section 9.76.050 then
makes it unlawful for the parent or guardian of the minor to knowingly permit the minor to violate
the loitering prohibitions set forth in Section 9.76.020 and 9.76.030.
Recent reports from law enforcement and community stakeholders indicate an increase in fighting,
shoplifting, burglary, vandalism, graffiti, and gang activity occurring in public areas and shopping
centers near Rohnert Park schools. The incidents predominantly occurred on week days with a
notable concentration between 9:00 a.m. and 3:30 p.m., aligning with school schedules. These
activities have raised concerns regarding public safety and the need for enhanced youth supervision
during school hours to protect both the public and the minors themselves.
Accordingly, amending Sections 9.76.020, 9.76.030, and 9.76.050 to extend the prohibited loitering
hours for minors during school days from between 8:30 a.m. and 1:30 p.m. to between 8:30 a.m.
and 3:30 p.m. will allow better supervision of minors during standard school hours. This will ensure
compliance with educational attendance requirements and improve enforcement consistency.
Additionally, by limiting the presence of minors in public spaces during school hours, the
amendment aims to reduce opportunities for gang recruitment and criminal activity in areas near
schools. As such, the issue of juvenile disturbances is urgent and this ordinance is necessary for the
immediate preservation of public peace and safety. If this ordinance is not in place by the first day
of school, enforcement and compliance will be delayed, undermining the ordinance’s purpose.
PROPOSED AMENDMENTS:
Section 9.72.010 – Definitions should be amended as follows. Deletions are shown in
strikethrough and additions are shown as underlined:
“Tobacco products” means any tobacco cigarette, cigar, e-cigarette, pipe tobacco,
smokeless tobacco (chewing tobacco and snuff), vaporizer and other vaping
products, or any other form of tobacco which may be utilized for smoking, chewing,
inhalation or other manner of ingestion.
Section 9.76.020 - Loitering of minors prohibited.
It is unlawful for any minor under the age of eighteen years to loiter, idle, wander or
to aimlessly remain, without any visible purpose, reason or explanation for such
conduct, upon the public streets, highways, roads, alleys, parks, playgrounds or other
public grounds, public places, and public buildings, places of amusement and
entertainment, vacant lots or unsupervised places between the hours of eleven p.m.
and six a.m. and between the hours of eight-thirty a.m. and one-thirty three-thirty
p.m. on days when school is in session.
Section 9.76.030 - Daylight loitering prohibited.
ITEM NO. 8.C.
4908-9082-0921 v10 4
It is unlawful for any minor under the age of eighteen years, who is subject to
compulsory full time education or subject to compulsory continuation education to
loiter, idle, wander or to aimlessly remain without any visible purpose, reason or
explanation for such conduct, upon the public streets, highways, roads, alleys, parks,
playgrounds, or other public grounds, public places and public buildings, places of
amusement or entertainment, vacant lots between the hours of eight-thirty a.m. and
one-thirty three-thirty p.m. on days when school is in session.
Section 9.76.050 – Responsibility of the parents.
It is unlawful for the parent or guardian or other adult person having the care and
custody of a minor child under the age of eighteen years, to knowingly permit such a
minor to loiter, idle, wander or aimlessly remain without any visible purpose, reason
or explanation for such conduct, upon the public streets, highways, roads, alleys,
parks, playgrounds or other public grounds, public places, and public buildings,
places of amusement and entertainment, vacant lots or unsupervised places between
the hours of eleven p.m. and six a.m. and between the hours of eight-thirty a.m. and
one-thirty three-thirty p.m. on days when school is in session.
The City Council finds and declares that these amendments are necessary for the immediate
preservation of the public peace, youth health, and community safety. The rise in youth access to
nicotine products such as e-cigarettes and vaporizers – products not previously covered by the City’s
definition of “tobacco products” – poses a serious and ongoing public health risk. In addition,
unsupervised minors loitering during school hours, particularly as the new school year begins,
presents continued threats to community safety, orderly school operations, and juvenile welfare.
Immediate implementation of these amendments is essential to protect minors, support effective
enforcement, and maintain public peace.
Pursuant to Government Code Sections 36934 and 36937(b), this ordinance contains a declaration of
facts constituting the urgency and is immediately effective upon adoption by at least a four-fifths vote
of the City Council.
STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT:
Amending these Municipal Code sections is consistent with the City’s Strategic Priority Goal 3
“Community Quality of Life.”
OPTIONS CONSIDERED:
1. Recommended: Introduce and adopt Urgency Ordinance of the City Council of the City of
Rohnert Park Amending RPMC Title 9, Article VII, Chapter 9.72 Section 9.72.010 To
Expand the Definition of “Tobacco Products” and Chapter 9.76, Sections 9.76.020, 9.76.030
AND 9.76.050 To Modify the Hours During Which the Loitering By Minors is Prohibited
2. Do not adopt the Urgency Ordinance related to Tobacco Products and Loitering by Minors.
This option is not recommended, as the ordinance is consistent with the City’s findings that
support the need for immediate action.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (“CEQA Guidelines”) pursuant
to 14 Cal. Code Reg. Section 15061(b)(3) in that it is not a “project” subject to CEQA and it can be
ITEM NO. 8.C.
4908-9082-0921 v10 5
seen with certainty that there is no possibility the activity may have a significant effect on the
environment.
FISCAL IMPACT:
There is no fiscal impact associated with these statutory changes.
Department Head Approval Date: 03/17/2025
City Attorney Approval Date: 7/17/2025
Finance Director Approval Date: N/A
City Manager Approval Date: 07/17/2025
Attachments:
1. Urgency Ordinance of the City Council of the City of Rohnert Park Amending Rohnert
Park Municipal Code Title 9, Article VII, Chapter 9.72, Section 9.72.010 to Expand the
Definition of “Tobacco Products” and Chapter 9.76, Sections 9.76.020, 9.76.030 and
9.76.050 to Modify the Hours During Which the Loitering of Minors Is Prohibited
URGENCY ORDINANCE NO. 988
URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROHNERT PARK AMENDING ROHNERT PARK MUNICIPAL CODE
TITLE 9, ARTICLE VII, CHAPTER 9.72, SECTION 9.72.010 TO EXPAND
THE DEFINITION OF “TOBACCO PRODUCTS” AND CHAPTER 9.76,
SECTIONS 9.76.020, 9.76.030 AND 9.76.050 TO MODIFY THE HOURS
DURING WHICH THE LOITERING OF MINORS IS PROHIBITED
WHEREAS, the City of Rohnert Park’s public safety ordinances contained in Rohnert
Park Municipal Code Title 9, Chapter 9.72 prohibits the sale of tobacco products to minors and
Chapter 9.76 prohibits minors, in relevant part, from loitering in public spaces during specific
hours on school days to protect minors from known health consequences and potential criminal
and illegal influences; and
WHEREAS, the City has a compelling interest to prohibit the sale of various tobacco
products to minors who are specially targeted by tobacco product manufacturers for sales of e-
cigarettes and vaping products, which the Centers for Disease Control stated pose a greater
threat to young people because of their higher concentrations of nicotine and the social
pressures to start and continue vaping; and
WHEREAS, the urgency of protecting youth from nicotine addiction has become a
serious and ongoing public health concern, both nationally and locally in the City of Rohnert
Park; and
WHEREAS, the City accordingly aims to amend the definition of “tobacco products”
set forth in Section 9.72.010 to include e-cigarettes, vaporizers and other vaping products,
which are new tobacco products on the market that target young consumers; and
WHEREAS, the City has a compelling interest to protect minors with juvenile curfew
ordinances containing reasonable exceptions, because law enforcement and community
stakeholders have reported an increase in fighting, shoplifting, burglary, vandalism, graffiti and
gang activity during these hours; and
WHEREAS, these activities have raised concerns about public safety and the need for
enhanced youth supervision during school hours to protect both the public and the minors
themselves; and
WHEREAS, the current ordinance does not accurately reflect the ordinary hours of
school days in the Cotati-Rohnert Park Unified School District when school is in session,
consequently, the Rohnert Park Municipal Code needs to be amended to reflect actual school
hours when the enhanced supervision is needed; and
WHEREAS, the City accordingly aims to amend Chapter 9.76, Sections 9.76.020,
9.76.030 and 9.76.050 to extend daytime anti-loitering hours to match the hours for which
school is in session from between 8:30 a.m. and 1:30 p.m. to between 8:30 a.m. and 3:30 p.m.
on school days which will limit the presence of minors in public spaces during school hours;
and
WHEREAS, amending Title 9, Article VII of the Rohnert Park Municipal Code as shown
below will allow the City to better regulate youth and public safety, by amending the definition
Ordinance No. 988
Page 2 of 4
of tobacco products to better address the growing dangers that e-cigarettes and vaporizers pose to
young people and, second, to extend the supervision of minors and children subject to
compulsory education during standard school hours, thus, ensuring compliance with educational
attendance requirements and improving enforcement consistency; and
WHEREAS, these amendments further aim to reduce opportunities for gang recruitment
and criminal activity in areas near schools; and
WHEREAS, the Cotati-Rohnert Park Unified School District’s academic year begins on
August 13, 2025, this ordinance is thus urgently needed for the immediate preservation of public
peace, health and safety as the school year begins; and
WHEREAS, the staff report and this ordinance provide support and facts constituting the
urgency; and
WHEREAS, the need to adopt this ordinance as an urgency ordinance is necessary for the
immediate preservation of the public peace, health or safety and must be passed by a four-fifths
vote of the city council.
NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as
follows:
SECTION 1. Authority. This Ordinance is adopted pursuant to the provisions set forth in
Government Code Section 36937(b) and pursuant to other applicable law.
SECTION 2. Urgency Declared. In accordance with the authority granted the City under
Government Code section 36937(b), and pursuant to the findings stated herein, the City
Council hereby finds (1) that there exists a current and immediate threat to the public health,
safety, and welfare requiring this change in the City’s regulations governing the definition of
tobacco products and the hours during which the loitering of minors is prohibited, (2) that this
ordinance is necessary for the immediate preservation of the public peace, health, and safety
as set forth herein, and (3) that, therefore, this ordinance shall take effect immediately.
SECTION 3. Title 9 “Public Peace, Morals and Welfare,” Article VII “Offenses By or Against
Minors,” Chapter 9.72 “Regulation of Sale of Tobacco Products to Minors,” Section 9.72.010
“Definitions” of the Rohnert Park Municipal Code is hereby amended to read as follows.
Deletions are shown as strikethrough and additions are shown in underline:
CHAPTER 9.72- REGULATION OF SALE OF TOBACCO PRODUCTS TO
MINORS
9.72.010 – Definitions.
“Tobacco products” means any tobacco cigarette, cigar, e-cigarette, pipe tobacco,
smokeless tobacco (chewing tobacco and snuff), vaporizer and other vaping products,
or any other form of tobacco which may be utilized for smoking, chewing, inhalation
or other manner of ingestion.
SECTION 4. Title 9 “Public Peace, Morals and Welfare,” Article VII “Offenses By or Against
Minors,” Chapter 9.76 “Curfew,” Sections 9.76.020, 9.76.030 and 9.76.050 of the Rohnert Park
Municipal Code are hereby amended to read as follows:
9.76.020 - Loitering of minors prohibited.
It is unlawful for any minor under the age of eighteen years to loiter, idle, wander or to
aimlessly remain, without any visible purpose, reason or explanation for such conduct,
Ordinance No. 988
Page 3 of 4
upon the public streets, highways, roads, alleys, parks, playgrounds or other public
grounds, public places, and public buildings, places of amusement and entertainment,
vacant lots or unsupervised places between the hours of eleven p.m. and six a.m. and
between the hours of eight-thirty a.m. and one-thirty three-thirty p.m. on days when
school is in session.
9.76.030 - Daylight loitering prohibited.
It is unlawful for any minor under the age of eighteen years, who is subject to
compulsory full time education or subject to compulsory continuation education to loiter,
idle, wander or to aimlessly remain without any visible purpose, reason or explanation for
such conduct, upon the public streets, highways, roads, alleys, parks, playgrounds, or
other public grounds, public places and public buildings, places of amusement or
entertainment, vacant lots between the hours of eight-thirty a.m. and one-thirty three-
thirty p.m. on days when school is in session.
9.75.050 - Responsibility of the parents.
It is unlawful for the parent or guardian or other adult person having the care and custody
of a minor child under the age of eighteen years, to knowingly permit such a minor to
loiter, idle, wander or aimlessly remain without any visible purpose, reason or
explanation for such conduct, upon the public streets, highways, roads, alleys, parks,
playgrounds or other public grounds, public places, and public buildings, places of
amusement and entertainment, vacant lots or unsupervised places between the hours of
eleven p.m. and six a.m. and between the hours of eight-thirty a.m. and one-thirty three-
thirty p.m. on days when school is in session.
SECTION 5. Severability. If any section, subsection, sentence, clause or phrase of this
Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would have
adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof,
irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases
may be declared unconstitutional or otherwise unenforceable.
SECTION 6. Effective Date. This urgency ordinance is enacted under California Government
Code sections 36934 and 36937(b). This Ordinance is urgent to meet the needs of the public
and minors beginning with the start of the new school year on August 13, 2025, and shall be
effective immediately after its adoption, upon a four-fifths vote.
SECTION 7. Publication. The City Clerk is directed to cause this ordinance to be published in
the manner required by law.
This ordinance was passed, approved and adopted by the Council of the City of Rohnert Park
on July 22, 2025by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
__________________________________
Gerard Giudice, Mayor
Ordinance No. 988
Page 4 of 4
ATTEST:
___________________________________
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
____________________________________
Michelle Marchetta Kenyon, City Attorney
STATE OF CALIFORNIA ) CITY CLERK’S CERTIFICATION OF
COUNTY OF SONOMA ) ss. THE ADPOTION OF ORDINANCE
CITY OF ROHNERT PARK )
I, Sylvia Lopez Cuevas, Assistant City Clerk of the City of Rohnert Park, do hereby
certify that the foregoing Ordinance No. 988 was introduced and adopted, as an urgency measure
pursuant to California Government Code section 36937 (b), at a regular meeting of the City
Council on the 22nd day of July, 2025 by the following roll-call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Sylvia Lopez Cuevas,
City Clerk
Proposed RPMC Amendment
9.72.010 –“Tobacco Products”
9.76.020, 9.76.030, 9.76.050 –Hours Prohibiting Juvenile Loitering
2
Last revised in 1992
Updates code to prohibit sale of e-cigarettes and vaping
products to juveniles
RPMC 9.72.010 – “Tobacco Products”
RPMC 9.72.010
Urgent need to protect minors from nicotine addiction
Per CDC, vaping products targeted at minors
◦High concentrations of nicotine
◦Social pressure to start/continue vaping
◦Source: CDC E-Cigarette Use Among Youth, Oct. 17, 2024
3
RPMC 9.76
Last revised 1996/1997
9.76.020 – Loitering of Minors Prohibited
9.76.030 – Daylight Loitering Prohibited
9.76.050 – Responsibility of Parents
◦Update allows enforcement between the hours of 8:30 a.m and
3:30 p.m. (during school hours)
◦Makes it unlawful for parents/guardians to allow their children
to loiter between 8:30 a.m. and 3:30 p.m.
4
RPMC 9.76
This revision will address:
◦Gang activity and recruitment
◦Juvenile fights
◦Thefts from local merchants
◦Drug and alcohol use
◦Vandalism/graffiti
◦Reckless driving
◦Drawdown of Public Safety Resources
5
Outreach
RPDPS social media campaign
Provide the updates on DPS’ City website page
Chief Mattos will work with CRPUSD Superintendent to
notify parents and students
6
Proposed RPMC Amendment
Questions?
Thank you for your consideration!
7
MASCOTSMarin-Sonoma Coordinated Transit Service Plan
July 14, 2025
Recommended Service Improvement Proposals
Agenda
1 Introduction
-What is MASCOTS and the Process
-Existing Conditions Summary
Recommendations
Next Steps
2
3
2
INTRODUCTION
What is MASCOTS?
Collaborative comprehensive analysis of
transit services in Highway 101 corridor
Focused on regional services
Grounded in post-pandemic travel
behavior and work patterns
Goals
•Grow ridership
•Work as if one agency
•Develop a plan, not just a study
33
3
INTRODUCTION
MASCOTS Process
4
Summer 2024
PHASE 1: Research/ Understanding Current Conditions
Fall-Winter 2024/25
PHASE 2: Develop Solutions to Address Opportunities
Winter 2024/25 – Spring 2025
PHASE 3: Document Impacts of Alternatives
Summer 2025
Public Outreach and Final Adoption
Early 2026
Implementation
INTRODUCTION
Existing Conditions Summary
SMART has replaced Golden Gate Transit
Route 101 as the predominant passenger
choice for Sonoma-Marin regional trips
Highway 101 in Southern Marin is overserved;
there are too many bus routes carrying too
few riders, which is inefficient and can cause
customer confusion
70% of Marin-Sonoma travel to San Francisco
originates in San Rafael or further south
Local services need stronger, more direct
connections to feed SMART
5
5
RECOMMENDATIONS
Key Themes of Recommendations
Reduce Duplication
–Streamline overlapping services
–Major corridors would have one option that comes more frequently
Improve connections
–Make the network more usable and improve connections between operators
Match service to demand, supporting ridership growth
–Redirect resources to where ridership growth potential is highest
–Reduce or remove service on low-ridership routes and alignments
6
RECOMMENDATIONS
Rationalize SMART and Golden Gate Transit Route 101
Golden Gate Transit (GGT) Route 101:
Truncate Route 101 in Novato, and increase
frequency between San Rafael and San
Francisco
SMART: Increase SMART frequency and span of
service to ensure high-quality transit is available
between Sonoma and Marin Counties when
Route 101 is shortened
7
7
RECOMMENDATIONS
Optimize Southern Marin Bus Service
Improve service south of San Rafael by simplifying and reducing redundancy
GGT Regional Service to/from San Francisco
–Increase Route 101 frequency between San Rafael and San Francisco
–Operate Route 130 between Marin City, Sausalito, and SF with increased frequency
–Discontinue Route 150 to reflect low ridership, and reinvest resources in service with
better ridership potential
–Former Route 130 and 150 riders would use Routes 101, 114, or 132 instead, or take
Marin Transit and transfer to Route 130 in Marin City
Consolidate Marin Transit routes along Highway 101 between San Rafael and
Marin City to simplify and improve legibility for customers
–One route every 15 minutes serving all bus pad stops
8
RECOMMENDATIONS
Improve Local Bus Connections to SMART
Petaluma Transit, Santa Rosa CityBus,
Sonoma County Transit, and Marin
Transit should make strong, direct
connections to SMART
9
RECOMMENDATIONS
Simplify GGT Commute Routes in Sonoma County
Consolidate Sonoma
County commute buses
into one route serving
Santa Rosa, Rohnert Park,
and Petaluma more
frequently
New combined route
would utilize new HOV
lanes in the Narrows, and
would not make local
pickups in San Francisco
10
RECOMMENDATIONS
Streamline GGT Route 580 in East San Rafael
11
Operate all Route
580 trips on the
freeway, saving
approx. 9 minutes
Nearly all affected
riders could take
Marin Transit
Route 580X would
continue to bypass
Pt. Richmond stop
RECOMMENDATIONS
Summary of Recommendations
1.SMART and Golden Gate Transit Route 101:
–Truncate Route 101 in Novato; increase frequency between San Rafael and SF
–Increase SMART frequency and operate trains earlier and later in the day
2.Southern Marin Bus Service: Streamline routes between San Rafael, Marin City,
Sausalito, and San Francisco
3.Local Bus Connections to SMART: Improve Petaluma Transit, Santa Rosa CityBus,
Sonoma County Transit, and Marin Transit with strong, direct connections to SMART
4.GGT Commute Routes in Sonoma: Combine into a single alignment with improved
frequency, and restrict San Francisco local travel to reduce travel time
5.GGT Route 580 in San Rafael: Follow 580X alignment to improve travel time; 580 and
580X would continue to differ in the East Bay
12
RECOMMENDATIONS
MASCOTS Highway 101 Service Structure
SMART is the Sonoma-Marin regional service provider
Golden Gate Transit provides:
–All-day express (limited stop) service from key hubs in Marin County to San Francisco,
including high-quality, frequent service connecting with SMART at San Rafael Transit Center
–Peak period commute bus services from Sonoma and Marin Counties direct to San Francisco
Golden Gate Ferry provides strong connections to/from SMART to connect
riders to San Francisco
Sonoma Co. local transit operators make strong direct connections to SMART
Marin Transit provides local service along Highway 101 and connections to
regional SMART, Ferry, and GGT services
13
RECOMMENDATIONS
Rider Benefits of Recommendations
Easier to understand network
–Fewer lines on the map
–More consistency in stops
More frequency and more options
–Frequency is improved in key corridors
–Greater frequency improves transfer
connections to all service providers
Better regional connections
–Increased SMART service
–More frequent service connecting San Rafael and points south to San Francisco
–Faster service to the East Bay
14
Simplicity, frequency, and better connections will increase ridership
RECOMMENDATIONS
Benefits/Impacts for Transit Operators
Benefits
o Increase ridership – projected to be 8-15% increase
o Reinvest service hours where higher demand exists
o Improve efficiency of existing resources
As proposed, bus route and schedule changes designed to be service hour
neutral; can be implemented with existing funding
No major new capital investments needed
Impact – Rider education necessary to explain new service options
15
NEXT STEPS
Timeline
June-August: Public outreach
August: Golden Gate Transit Public Hearing on Major Service Change
September: Marin Transit Public Hearing on Major Service Change
Fall 2025: Agency Boards finalize changes
Spring 2026: Implement changes as three-year pilot
Pilot evaluation after two years
16
NEXT STEPS
Public Outreach for MASCOTS Plan
Joint effort between all participating agencies
MTC consultant will work with agency staff to develop plan
Outreach may include surveys, community pop-up events, and virtual
information sessions
www.mascotsplan.org
17
Q & A