Loading...
2025/08/26 City of Rohnert Park Foundation Agenda Packet CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING will be held on Tuesday August 26, 2025 Open Session: 5:00 p.m. or soon thereafter recess of the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint Regular Meeting MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening meeting of the City of Rohnert Park Foundation. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central or at our YouTube channel at https://www.youtube.com/CityofRohnertPark PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). Speakers are encouraged to complete a Public Comment card and submit it to the Clerk at the time of the meeting. This helps ensure an orderly and efficient meeting, but it is not required. Members of the public may send advanced comments to publiccomment@rpcity.org. Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Board. Please note that all e-mails sent to the Board are considered to be public records and subject to disclosure under the California Public Records Act. NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Board which appears on this agenda, after receiving recognition from the Chair, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Board action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), the Board is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707- 588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resourc es AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on this agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the Board regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the Board during the meeting will be made available for public inspection during meeting and on our website following the meeting. ANNOUNCEMENT: Please mute pagers, cellular telephones and all other communication devices upon entering the Council Chamber. 1. CALL TO ORDER/ROLL CALL Adams:____Elward:_____Rodriguez:___Vice Chair Sanborn:____Chair Giudice:___ 2. PRESENTATIONS 3. EXECUTIVE DIRECTOR OR TREASURER BRIEFINGS 4. PUBLIC COMMENTS Persons wishing to address the Board on Foundation business on any consent calendar items or items not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Please see page 1 for information on how to submit comments. 5. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the Board Members of the City of Rohnert Park Foundation unless any Board Member or anyone else interested in a consent calendar item has a question about the item. Board Motion/Vote: Adams:______Elward:______ Rodriguez:______Sanborn:______ Giudice:______ a. Approval of City of Rohnert Park Foundation Special Meeting Minutes, August 12, 2025 (This is not a project under California Environmental Quality Act (CEQA)) 6. ACTION ITEMS A. Consider Adopting a Resolution Authorizing a Budget Amendment for the Appropriation of $2,000 from the Rohnert Park Foundation for the Purchase and Replacement of the Community Nonprofit and Sonoma State University signs at Commerce Boulevard (Not a Project Under California Environmental Quality Act) 1. Staff Report 2. Public Comments 3. Resolution for Adoption: Resolution 2025-003 Authorizing the City Manager to Use Rohnert Park Foundation Funds to Purchase/Replace Community Entrance Signs Denoting Rohnert Park Nonprofits and Sonoma State University at the Friendly City Sign on Commerce Blvd 4. Board motion/vote B. Consider Adopting a Resolution Authorizing a Budget Amendment for the Appropriation of $5,000 from the Rohnert Park Foundation for the Installation of a new 20A Circuit at the People Services Center to Support Sonoma County’s “Health-to-go” Initiative (Not a Project Under California Environmental Quality Act) 1. Staff Report 2. Public Comments 3. Resolution for Adoption: Resolution 2025-004 Authorizing the City Manager to Use Rohnert Park Foundation Funds to Purchase and Install a New 20A Circuit at the People Services Center for the Health-To-Go Vending Machine Program 4. Board motion/vote 7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD Copies of communications may have been provided to the Board for review prior to this meeting. Board Members desiring to read or discuss any communication may do so at this time. Prior to agenda publication, any Board Member may place an item on this portion of the agenda. Upon the concurrence of two Members, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the Board meeting, Board Members may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. 8. ADJOURNMENT CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on August 21, 2025, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Executed this 21 day of August 2025, at Rohnert Park, California. Sylvia Lopez Cuevas Foundation Recording Secretary MINUTES OF THE CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING August 12, 2025 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING - CALL TO ORDER/ROLL CALL Chairperson Giudice called the Special Meeting to order at 7:36 p.m., the notice for which being legally noticed on August 7, 2025. Directors Present: Gerard Giudice, Chair Emily Sanborn, Vice Chair Susan H. Adams, Director Jackie Elward, Director Samantha Rodriguez, Director 2. PRESENTATIONS None. 3. EXECUTIVE DIRECTOR OR TREASURER BRIEFINGS None. 4. PUBLIC COMMENTS None. 5. CONSENT CALENDAR A. Approval of City of Rohnert Park Foundation Special Meeting Minutes, June 10, 2025. ACTION: Moved/seconded (Elward/Rodriguez) to adopt the consent calendar. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES: None, ABSENT: None, ABSTAINS: None. 6. REGULAR ITEMS A. Consider Adopting a Resolution Authorizing the Foundation Treasurer to Amend the Fiscal Year 2024/25 Budget in the Amount of $15,852 to Support the City of Rohnert Park’s Fee Waiver and Co-Sponsorship Program. Executive Director Piedra presented this item. Recommended Action: Adopt Foundation Board Resolution 2025-002 Authorizing the Foundation Treasurer to Amend the Fiscal Year 2024/25 Budget in the Amount of $15,852 to Support the City of Rohnert Park’s Fee Waiver and Co-Sponsorship Program. PUBLIC COMMENTS: None. City of Rohnert Park Foundation Board Special Meeting August 12, 2025 Page 2 of 2 ACTION: Moved/seconded (Rodriguez/Sanborn) to adopt Resolution 2025-002 Authorizing the Foundation Treasurer to Amend the Fiscal Year 2024/25 Budget in the Amount of $15,852 to Support the City of Rohnert Park’s Fee Waiver and Co-Sponsorship Program. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES: None, ABSENT: None, ABSTAINS: None. 7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD None. 8. ADJOURNMENT Chairperson Giudice adjourned the Foundation Board Special Meeting at 7:40 p.m. _____________________________________ __________________________________ Sylvia Lopez Cuevas, Secretary Gerard Giudice, Chair City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board ITEM NO. 6.A. 1 Meeting Date: August 26, 2025 Department: Administration Submitted By: Marcela Piedra, Executive Director Prepared By: Paul Carey, Senior Analyst Agenda Title: Consider Adopting a Resolution Authorizing a Budget Amendment for the Appropriation of $2,000 from the Rohnert Park Foundation for the Purchase and Replacement of the Community Nonprofit and Sonoma State University signs at Commerce Boulevard. RECOMMENDED ACTION: Adopt a resolution authorizing the City of Rohnert Park Foundation Executive Director to execute a budget amendment for the appropriation of $2,000 dollars from the Rohnert Park Foundation for the Purchase/Replacement of the community nonprofit and Sonoma State University signs at the Friendly City Monument Sign at Commerce Blvd. BACKGROUND: Community entrance signs are a traditional feature at the gateways of many cities and towns, serving as a collective welcome and a public display of local civic engagement. While their modern form often features standardized logos, their roots lie in a long history of towns using signs to announce their identity and key features. Initially, these signs might have simply stated the town's name and founding date. Over time, as service organizations and business groups became more prominent, towns began to include these organizations on their entrance signs to reflect the contributions of various community- building groups. This practice became widespread in the 20th century as a way to promote local commerce and civic pride As of August 2025, seven out of eight of these signs by the iconic Friendly City sign are extremely weathered, making it difficult to identify which group is a part of Rohnert Park. Additionally, the Sonoma State University sign is almost unrecognizable, due to weathering. ANALYSIS: In July 2025, the administration team received price quotes to replace the circular community entrance signs. The quote included replacing seven of the eight community nonprofit signs, as well as the rectangular Sonoma State University sign. As these are community signs, and are dealing with nonprofit organizations, the use of Rohnert Park Foundation funds, an entity specifically set up to for BOARD AGENDA REPORT ITEM NO. 6.A. 2 Civic Purposes, is recommended to assist with the replacement of these signs. Per Article II of the Rohnert Park Foundation Bylaws: 1. Civic Purposes: Focusing resources on and providing funding to areas of need in the Community of Rohnert Park which enhance existing and new partnerships with community members, nonprofits, foundations, public agencies and similar entities. The appropriation of $2,000 from the Rohnert Park Foundation to pay for the replacement of these community signs are keeping in line with the Rohnert Park Foundation Bylaws as well as the Rohnert Park Council priorities. This action is solely for the appropriation of funds for replacement of the weathered sign, with no redesign taking place; therefore, no input is required from the Parks and Recreation Commission regarding cultural arts development as it relates to signage. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act (“CEQA”). STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: This resolution meets long-term council priority number 2, Community Quality of Life, as well as the FY25/26 Council priority number 2, focus on infrastructure and beautification. OPTIONS CONSIDERED: 1. Recommended Option: Authorize a Budget Amendment for the Appropriation of $2,000 from the Rohnert Park Foundation for the Purchase and Replacement of the Community Nonprofit and Sonoma State University signs at Commerce Boulevard. 2. Alternative: Do not appropriate funds from the Foundation to pay for the replacement of the community signage. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact will be $2,000 from the Foundation available fund balance. Treasurer Approval Date: 08/19/2025 City Attorney Approval Date: 08/20/2025 Executive Director Approval Date: 08/19/2025 Attachments: 1. Resolution 2025-003 RESOLUTION NO. 2025-003 A RESOLUTION OF THE CITY OF ROHNERT PARK FOUNDATION AUTHORIZING A BUDGET AMENDMENT FOR THE APPROPRIATION OF $2,000 FROM THE ROHNERT PARK FOUNDATION FOR THE PURCHASE AND REPLACEMENT OF THE COMMUNITY NONPROFIT AND SONOMA STATE UNIVERSITY SIGNS AT COMMERCE BOULEVARD WHEREAS; Community entrance signs are a traditional feature at the gateways of many cities and towns as a way to promote local commerce and civic pride; WHEREAS, the community entrance signs by the Friendly City entrance sign on Commerce Boulevard have become unserviceable due to weathering; and WHEREAS, the Rohnert Park Foundation bylaws specifically authorize the use of funds for civic purposes by focusing resources and providing funding to areas of need in the community of Rohnert Park which enhance existing and new partnerships with community members, nonprofits, foundations, public agencies and similar entities. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Rohnert Park Foundation that it does hereby authorize and approve the use of $2,000 of Rohnert Park Foundation Funds to replace the unserviceable community entrance signs. BE IT FURTHER RESOLVED that the Treasurer of the Rohnert Park Foundation is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY OF ROHNERT PARK FOUNDATION this 26th day of August 2025. CITY OF ROHNERT PARK FOUNDATION ____________________________________ ATTEST: Gerard Giudice, Chair ______________________________ Sylvia Lopez Cuevas, Secretary APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, Legal Counsel ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Prospective Location Sonoma County Health Box Rohnert Park Peoples Services Center Hunter Drive Date: August 2025 People Services Center Senior Center Outlet Location Prospective Location, Sonoma County Health Box Rohnert Park Peoples Services Center, Hunter Drive ITEM NO. 6.B. 1 Meeting Date: August 26, 2025 Department: Administration Submitted By: Marcela Piedra, Executive Director Prepared By: Paul Carey, Senior Analyst Agenda Title: Resolution Authorizing a Budget Amendment for the Appropriation of $5,000 from the Rohnert Park Foundation for the Installation of a new 20A Circuit at the Rohnert Park People Services Center to Support Sonoma County’s “Health- to-Go” Initiative. RECOMMENDED ACTION: Authorize the City of Rohnert Park Foundation Treasurer to execute a budget amendment for the appropriation of $5,000 dollars from the Rohnert Park Foundation for the Installation of a new 20A Circuit at the People Services Center to Support Sonoma County’s “Health-to-go” Initiative. BACKGROUND: In April 2025, Sonoma County launched a new public health initiative called Health To Go, which installs public vending machines to provide free, essential health and hygiene supplies to residents. The program, led by the Sonoma County Department of Health Services (DHS), aims to improve accessibility, reduce costs, and ensure privacy for people seeking items like Narcan, COVID tests, condoms, and hygiene kits. Initial plans include installing three machines at various locations, including the Russian River Health and Wellness Center and Santa Rosa Junior College, with up to four more planned for later. These machines, which will be stocked with ten different products, have a three-item limit per transaction and discreet packaging to ensure anonymity, and are a direct response to community needs, including recent fentanyl poisoning tragedies. In May 2025, the Sonoma County DHS discussed the potential for the installation of one machine in Rohnert Park near the Rohnert Park People Services Center. The vending machine's inventory of free items, such as Narcan, hygiene kits, and COVID tests, directly complements the center's mission to improve the social and economic health of the community. This strategic placement ensures that individuals already seeking support for various challenges can discreetly and conveniently obtain life- saving and health-protecting supplies, further enhancing the wraparound services offered at the People Services Center. ANALYSIS: In July 2025, the Senior Analyst received price quotes to add a new 20A Circuit for the outside of the Peoples Services Center, totaling $3,978.00. We are requesting $5,000 to cover the cost of the installation of the new 20A Circuit and project contingencies. The use of Foundation funds to cover the BOARD AGENDA REPORT ITEM NO. 6.B. 2 cost of installation fits within the Rohnert Park Foundation mission to enhance the community of Rohnert Park: Civic Purposes. The vending machine project demonstrates a new partnership with a Sonoma County initiative focused on healthcare access. This aligns with Foundation’s bylaws’ goal of "enhancing existing and new partnerships with community members, nonprofits, foundations, public agencies and similar entities." Providing funding for the necessary electrical infrastructure supports this collaborative effort. Additionally, the project addresses a clear area of need: expanding medical care access to those who may not be able to afford it. By supporting this machine, the Rohnert Park Foundation is directly helping to broaden healthcare options for underserved residents in Rohnert Park. Civic Projects. The vending machine is a civic project that sustains and enhances the community by providing accessible health services. The electrical junction box is a foundational component that makes this public service possible. The "Health-to-Go" vending machine is open and accessible to all members of the public, which is a key requirement of the Rohnert Park Foundations bylaws. The project directly contributes to a publicly available resource that promotes community well-being, and supporting a project that provides low-cost healthcare options fosters a sense of community care and support, advancing the "spirit of community". ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act (“CEQA”). STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: This resolution meets long-term council priority number 2, Community Quality of Life, as well as the FY25/26 Council priority number 2, focus on infrastructure and beautification. OPTIONS CONSIDERED: 1. Recommended Option: Adopt the Resolution Authorizing a Budget Amendment for the Appropriation of $5,000 from the Rohnert Park Foundation for the Installation of a new 20A Circuit at the Rohnert Park People Services Center to Support Sonoma County’s “Health-to- go” Initiative. 2. Alternative: Do not appropriate funds from the Foundation to pay for the installation of a new 20A Circuit. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact will be $5,000 from the Foundation available fund balance and paid for by the City’s General Fund. Treasurer Approval Date: 8/20/2025 City Attorney Approval Date: 8/20/2025 Executive Director Approval Date: 8/19/2025 Attachments: 1. Resolution 2025-004 RESOLUTION NO. 2025-004 A RESOLUTION FROM THE CITY OF ROHNERT PARK FOUNDATION AUTHORIZING A BUDGET AMENDMENT FOR THE APPROPRIATION OF $5,000 FROM THE ROHNERT PARK FOUNDATION FOR THE INSTALLATION OF A NEW 20A CIRCUIT AT THE PEOPLE SERVICES CENTER TO SUPPORT SONOMA COUNTY’S “HEALTH-TO-GO” INITIATIVE WHEREAS; Sonoma County launched a new public health initiative called Health To Go in April 2025; and WHEREAS, this vending machine project demonstrates a new partnership with a Sonoma County initiative focused on healthcare access and broadening healthcare options for underserved residents in Rohnert Park; and WHEREAS, the Rohnert Park Foundation bylaws specifically authorize the use of funds for civic purposes by focusing resources and providing funding to areas of need in the community of Rohnert Park which enhance existing and new partnerships with community members, nonprofits, foundations, public agencies and similar entities. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Rohnert Park Foundation that it does hereby authorize and approve the use of $5,000 of Rohnert Park Foundation Funds to purchase and install a new 20A circuit at the People Services Center for the Health-to-Go vending machine program. BE IT FURTHER RESOLVED that the Treasurer of the Rohnert Park Foundation is hereby authorized and directed to make all changes to the FY25-26 budget to carry out this action pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY OF ROHNERT PARK FOUNDATION this 26th day of August 2025. CITY OF ROHNERT PARK FOUNDATION ____________________________________ ATTEST: Gerard Giudice, Chair ______________________________ Sylvia Lopez Cuevas, Secretary APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )