2025/08/26 City Council Resolution 2025-062 RESOLUTION NO. 2025-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A LETTER AGREEMENT TO THE
MEMORANDUM OF AGREEMENT FOR THE SERVICE EMPLOYEES'
INTERNATIONAL UNION—LOCAL 1021 (SEIU)
WHEREAS; on June 22, 2021, the City Council adopted Resolution No's 2021-062
Approving and adopting a Memorandum of Agreement with the Service Employees'
International Union—Local 1021 (SEIU); and
WHEREAS, the SEIU Memorandum of Agreement expired on June 30, 2025; and
WHEREAS, staff prepared the attached Side Letter Agreement, effective August 26,
2025 to the Memorandum of Agreement.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the letter agreement, effective August 26, 2025 to
the Memorandum of Agreement with SEIU, which is attached hereto as Exhibit"A"and
incorporated by this reference.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED BY THE C COUNCIL OF THE CITY
OF ROHNERT PARK ON this 26th day of August, 2025. P
CITY p :0 NERT PARK
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ATTEST: MINPViudic't 'r
Sylvia Lopez uevas, City Clerk
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Attachments: Exhibit A
ADAMS• ELWARD: RODRIGUEZ: NBORN: GIUDICE: A-
YES: ( ) NOES: ( ) ABSENT: ( ABSTAIN: ( )
EXHIBIT A
AGREEMENT
BETWEEN
THE CITY OF ROHNERT PARK
AND
THE SERVICE EMPLOYEES’ INTERNATIONAL UNION, LOCAL 1021
Contract Extension and One-Time Monies
The City of Rohnert Park (the “City”) and the Service Employees’ International Union, Local
1021 (“SEIU”) entered into a Memorandum of Agreement effective June 22, 2021 – June 30,
2025 (“MOA”). The City and SEIU are collectively referred to herein as the “Parties.”
The City and SEIU have met and conferred in good faith, in accordance with the Meyers-
Milias-Brown Act (“MMBA”), concerning the terms and conditions of this Agreement
(Contract Extension and One-Time Monies). The specific provisions contained in this
Agreement are intended to temporarily supersede any previous agreements, whether oral or
written, regarding the matter contained herein. Further, except as provided herein, all wages,
hours and other terms and conditions of employment presently enjoyed by the SEIU in the
MOA shall remain in full force and effect.
Whereas, Effective August 26, 2025, the following shall apply:
The City’s financial outlook forecasts expenditures to continue to outpace revenues in fiscal year
2025-26 through fiscal year 2027-28. Given the substantial structural deficit, the City is unable
to provide general wage increases during the 2025/26 Fiscal Year. To assist in the ongoing
rising health care costs, City Council authorized one-time monies in the form of Off Salary
Schedule Pay.
To that end, the Parties agree to the following amendments to the Memorandum of
Agreement. The specific provisions contained in this Side Letter are intended to supersede
any previous agreements, whether oral or written, regarding the specific provisions contained
herein. Further, except as provided herein, all wages, hours and other terms and conditions of
employment presently enjoyed by the SEIU in the MOA shall remain in full force and effect.
Whereas:
I. TERM
The Memorandum of Agreement between the SEIU and the City shall be in effect from
August 26, 2025 through June 30, 2026.
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II. OFF SALARY SCHEDULE PAYMENT
As of August 26, 2025, all actively employed SEIU employees shall be entitled to an Off
Salary Schedule Payment in the amount of four thousand two hundred and ninety-one
dollars and ninety-two cents ($4,291.92).
The lump sum Off Salary Schedule Payment will be payable September 5, 2025.
The Off Salary Schedule Payment is made available to all employees within SEIU, without
exclusions based on non-compliant criteria (e.g.: part-time or temporary status).
For Classic CalPERS members, the payment shall be reported to CalPERS as it is earned
across the applicable pay periods in fiscal year 2025-26. Such reporting shall not exceed
six percent (6%) of scheduled salary per fiscal year 2025-26.
III. MEMORANDUM OF AGREEMENT CHANGES
2.4 Weeknight Stand-by Pay
Effective the pay period that contains August 1, 2025, Employees scheduled to
be immediately available on weeknights (Monday through Friday) shall be
considered to be on weeknight stand-by duty and shall be paid at twenty dollars
$20.00 per hour while on stand-by duty and available for handling calls.
(a) Employees assigned to weeknight stand-by duty shall be responsible for lock-
up of the Corporation Yard (not to exceed 30 minutes) which is determined to
be compensated as part of the weeknight stand-by pay.
2.5 Weekend and Holiday Stand-by Duty Pay
Effective the pay period that contains August 1, 2025, Employees scheduled to be
immediately available on weekend and holiday stand-by duty shall be considered
to be on stand-by duty and shall be paid twenty dollars $20.00 per hour while on
stand-by and available for handling calls.
2.6 Weekend and Holiday Stand-by Duty Work Assignments
Employees on weekend and holiday stand-by duty shall be required to perform
certain routine assignments including but not limited to the routine inspection and
maintenance of facilities, such as wells, sewer plant, parks, swimming pools,
buildings, etc. Routine assignments shall be compensated at one and a half times
(1.5x) their base hourly rate for each hour worked.
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2.7 Stand-by/Call-out Minimum Pay
Public Works stand-by/call-outs are subject to a two (2) hour minimum paid as
specified in section 2.1.
2.8 Eligibility for Stand-by/Call-out
All employees living within thirty (30) minutes of the City limits shall be eligible
for stand-by duty.
2.9 Phone/Electronic Work Compensation
An employee who is not on stand-by who is required to resolve work-related
problems by telephone or electronic means, during their non-work hours,
without having to return to the worksite shall be compensated for a minimum
of thirty (30) minutes of work for authorized work-related phone call(s) or
electronic activity conducted within a two-hour period, regardless of the actual
duration of the required work in that period. Telephone or electronic consultation
begins once the employee is called from a person or the computer and responds
with technical assistance and provides information or alarm response to resolve an
urgent facility or process problem. Pay is not required for any calls or electronic
activities lasting less than 5 minutes. No employee may receive call-back, call-
out, or stand-by pay, and phone/electronic work pay for the same work or
period.
2.10 Stand-by/Call Out Policies and Procedures
Policies and Procedures specific to Stand-by/Duty were formally agreed upon by
SEIU and the City on July 31, 2025. Any changes to this Policy are subject to meet
and confer.
3. Holidays
3.1 Observed Holidays
Employees will receive the following thirteen and one-half (13 1/2) holidays
annually, specifically:
“New Years Day”, January 1
The third Monday in January, "Martin Luther King, Jr. Day"
Friday proceeding "President's Day”
The third Monday in February, "President's Day”
The last Monday in May, "Memorial Day"
June 19th, “Juneteenth”
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“Independence Day”, July 4
The first Monday in September, "Labor Day"
The second Monday in October, "Columbus Day"
"Veteran's Day", November 11
The fourth Thursday in November, "Thanksgiving Day"
Day after "Thanksgiving”
12:00 Noon to 5:00 p.m. on Christmas Eve, December 24 (a total of four paid
holiday
hours)
“Christmas Day”, December 25
Every day proclaimed by the President, Governor or Mayor of the City as a public
holiday and made applicable to City employees.
Each day that the Governor declares a day of mourning or special observance as a
holiday for State employees if the declaration makes it applicable to City employees.
Employees shall receive holiday pay, equivalent to the daily shift total hours an
employee works for the observed holiday (e.g.: 8, 9, 10 hours, etc.).
3.2 Floating Holiday
In addition to the recognized holidays identified in Section 3.1, each eligible employee
shall be allocated one floating holiday (equivalent to 8 hours for a full-time employee)
per fiscal year on July 1st. Each employee hired prior to July 1 of each year shall be
entitled to the floating holiday. New Employees hired between July 1 and December
31 will receive eight (8) hours of floating holiday time in the fiscal year in which they
were hired. Employees hired between January 1 and June 30 will receive four (4) hours
of floating holiday time in the fiscal year in which they were hired.
The floating holiday must be taken on a workday (1) within the same pay period as the
employee’s birthday; (2) immediately preceding or following a City observed holiday;
(3) within the same pay period as the employee’s work anniversary date; (4)
immediately preceding or following a weekend; or (5) immediately preceding or
following an approved annual or sick leave. The floating holiday must be taken prior
to June 30th of each year. The floating holiday will not be carried over from year-to-
year and there shall be no cash value for the floating holiday during employment or
upon separation from the City.
3.3 Holidays for Employees on Regularly Scheduled Day Off
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If a scheduled or observed holiday falls on a regularly scheduled day off, the
employee shall be entitled to the pro-rated number of holiday hours, which may be
taken as time off in the pay period in which the holiday falls.
4. Annual Leave Program
4.1 Accrual
Employees shall accrue monthly the following Annual Leave:
Length of
Service as a
Regular
Employee
Monthly
Annual Leave
Hours
Yearly
Annual Leave
Hours
0 to 2 years 14 Hours 168 Hours 3 to 5 years 16 Hours 192 Hours 6 to 10 years 18 Hours 216 Hours 11 to 15 years 20 Hours 240 Hours 16+ years 22 Hours 264 Hours
4.2 Residual Accrued Sick Leave
Effective July 1, 2011, employees shall not accrue any form of sick leave or
disability wage, non-industrial or industrial. However, employees who have
accrued fully-paid hours under either the sick leave or disability wage program
for non-industrial illness and injury shall retain the balance of such hours
accumulated as of July 1, 2011. Half-pay hours accumulated as provided by the
disability wage plan will be converted to fully-paid hours (balance divided by 2),
and credited to the balance of each employee covered by the disability wage plan.
Employees in the disability wage plan who have not received their 2011
anniversary allotment of 40 hours of full-pay disability wage at the time of
conversion will receive this additional 40 hours upon conversion. Paid leave for
approved absence due to injury or illness may be charged against this balance at
the employee’s discretion. Upon retirement from the City of Rohnert Park, an
employee may convert any remaining sick leave balance to service credits
pursuant to CalPERS regulations and procedures.
4.3 Annual Leave Administration
Annual leave hours may be used to provide paid time off for any approved absence,
including but not limited to vacation and illness. When annual leave is used for sick
leave purposes, the City may require the employee to submit substantiating
evidence of illness if there is a demonstrable pattern of abuse.
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(a) Accrual Cap
An employee may accumulate annual leave credits up to a maximum of six
hundred (600) hours of annual leave. Accrual shall cease until the annual leave
balance falls below the six hundred (600) hour annual leave cap.
(b) Cash Out
Effective September 19, 2025 through June 30 2026, employees shall be eligible
to cash out up to one year’s worth of accrual; however, the employee must
maintain an annual leave balance of at least one hundred and twenty (120) hours.
Cash Outs shall be requested on a City approved form no later than May 20, 2026.
This provision shall sunset on June 30, 2026.
Accumulated annual leave shall be converted to cash upon separation from City
service.
(c) Seniority Preference
Preference for leave scheduling will be on the basis of seniority within
classification and/or as has been past practice.
6.16 Clothing Allowance
(a) The City will provide an employee with reimbursement not to exceed two
hundred dollars ($200) per occurrence for clothing or personal equipment used
during the course of employment (excluding jewelry) that has been destroyed
or made otherwise non-usable. The City will provide an employee with
reimbursement not to exceed fifty dollars ($50) for the replacement of a watch
that has been destroyed.
(b) Boots/UV Protection Sunglasses/Work Pants – For the term of this agreement,
the City will provide each employee with up to eight-hundred dollars ($800)
reimbursement, per fiscal year, for the cost of work boots, UV Protection
Sunglasses, and Work Pants.
i. Work Boots: Work boots and insoles, or treatment ( e.g., ToughToe)
purchased with such work boots upon submittal to the City of a paid
receipt for the boots. City shall establish voucher payment system for
boots.
ii. UV Protection Sunglasses: City will reimburse for sunglasses providing
UV protection.
iii. Work Pants: Permitted Colors: Grey, Denim, Tan, Brown, Black, Blue,
Neutral Green. Pants may be purchased through a voucher that can be
presented at Workworld or a gift card (Gift card has to be able to be
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purchased online). Department Director, or designee, to distribute
voucher to employee upon request. Either the supervisors or managers
shall have the authority to purchase gift cards online for this purpose.
Authorized person to purchase pants through Cal Card: Supervisor or
above only.
Washer and dryer shall be provided at the Corporation Yard for laundering
soiled items on an as-needed basis during breaks, lunches, or as approved by
your supervisor. Pants, Work Boots and UV Protection Sunglasses shall be
purchased during non-work hours.
(c) Coveralls - For the term of this agreement, the City agrees to provide and
replace when necessary appropriate coveralls to those City employees the City
deems required to wear them in the performance of their duties, i.e.
Maintenance Worker Painter, Equipment Mechanic, Senior Equipment
Mechanic, and employees required to work in the sewer system. Said coveralls
are and shall remain the property of City.
(d) Uniforms and Service – For the purpose of this section, uniforms shall be
defined as pants and/or shorts and City provided logo shirts. Issued uniforms
must be worn while on duty. Issued uniforms may be laundered by the
employee in the Corporation Yard as defined above..
In addition, the City will issue eleven (11) logo shirts (t-shirts), two (2) logo hats,
and one (1) jacket to each regular employee upon hire into a job class covered by
this agreement. Jackets issued shall be durable non-nylon jackets. Employee may
choose to be issued two (2) hoodies in place of one durable non-nylon jacket. Rain
gear will be issued as needed.
Thereafter, five (5) logo shirts and two (2) logo hats shall be provided annually on
the first pay date in December of each fiscal year. Additional shirts and/or hats may
be issued at other times during the years as replacement is needed for normal wear
and tear.
For the City For SEIU
___________________________ ___________________________
Marcela Piedra, City Manager David Valencia-Robledo, SEIU President
Date: ______________________ Date: ______________________
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8/20/2025