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Home My WebLink About2025/08/26 City Council Resolution 2025-063 RESOLUTION NO. 2025-063 A RESOLUTION AUTHORIZING AND APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF SONOMA AND THE CITY OF ROHNERT PARK TO PROVIDE A LOCATION FOR THE HEALTH-TO-GO PROJECT VENDING MACHINE AND OUTLINE THE ROLES AND RESPONSIBILITIES OF THE COUNTY AND THE CITY IN THE HEALTH-TO-GO PROJECT WHEREAS; Sonoma County launched a new public health initiative called Health-To- Go in April 2025 which installs public vending machines to provide free, essential health and hygiene supplies to residents; and WHEREAS, the program, led by the Sonoma County Public Health Division, aims to improve accessibility, reduce costs, and ensure privacy for people seeking certain items, including, but not limited to,Narcan, COVID tests, condoms, and hygiene kits; WHEREAS, the Rohnert Park People Services Center, operated by the California nonprofit, Petaluma People Services, provides assistance to those who are at or near homelessness, or victims of domestic violence in Rohnert Park; and WHEREAS,placing a Health-To-Go vending machine near the Rohnert Park People Services Center, as described in the Memorandum of Understanding (MOU), demonstrates a new City partnership with a County initiative focused on healthcare access and broadening healthcare options for underserved residents in Rohnert Park. NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that does hereby authorize and approve an MOU by and between the County of Sonoma and the City of Rohnert Park to place a Health-To-Go vending machine at the open outlet near the Rohnert Park People Services Center. BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it does hereby find and determine that this action is exempt from the California Environmental Quality Act(CEQA)pursuant to CEQA Guidelines Sections 15378(b)(5), 15061(b)(3),and 15301. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the Memorandum of Understanding between County of Sonoma and City of Rohnert Park (Exhibit A) for the purpose of providing a location for the Health-To-Go project vending machine and outline the roles and responsibilities of the County and the City in the Health-To-Go Project. The City Manager is additionally authorized to execute all documents required to effectuate the purpose of this MOU and Resolution, in a form approved by the City Attorney. DULY AND REGULARLY ADOPTED BY THE CITY OF ROHNERT PARK this 26th day of August 2025. CITY AR R 1 HNERT PARK PP- VO Glftler e, Mayor ATTEST: y via open Cuevas, Clerk APPROVED AS TO FORM: 4 Miche e M. n on, City Attorney Attachments: Exhibit A ADAMS:At ELWARD:4? ) RODRIGUEZ SANBORN:ety GIUDICE: A ES: ( ) ABSENT: ( ABSTAIN: Resolution 2025-063 Page 2 of 2 4926-3004-6816 v8 Page 1 of 6 MEMORANDUM OF UNDERSTANDING Between County of Sonoma and City of Rohnert Park This Memorandum of Understanding (hereinafter "MOU"), dated as of ___________________, 2025 (hereinafter "Effective Date") is by and between the County of Sonoma (hereinafter "County") and City of Rohnert Park (hereinafter “Contractor”). The purpose of this MOU is to provide a location for the Health To Go project vending machine and outline the roles and responsibilities of the County and the Contractor in the Health To Go Project. The goal of this partnership is to expand low-barrier access to essential health and life-saving supplies to members of the community through the conveniently accessible, anonymous, and free of charge essential health supplies. 1. County Roles and Responsibilities 1.1 County shall provide one vending machine that will dispense different over-the- counter (OTC) health and wellness products (at no cost) to the public to ensure accessibility to individuals with limited income. The products include: COVID- 19 testing kits, Narcan, condoms, and hygiene kits. 1.2 County shall be responsible for providing the inventory, replenishing all products, and restocking all products to be dispensed by the vending machine. Decisions concerning what inventory to stock will be made solely by County. 1.3 County program staff shall regularly stock the vending machine and provide all signage, advertising, and marketing materials and determine re-stocking frequency. 1.4 County shall be responsible for installation and ongoing repair and/or maintenance costs of the vending machine, including damage or destruction from vandalism. 1.5 County shall notify machine vendor of any damage to the machine within two (2) business days of discovery either by notice from Contractor or County’s own observation.. Furthermore, County shall take all reasonable steps to pursue the fastest possible resolution and shall keep the Contractor informed of the anticipated timeframe for resolution by promptly communicating any material updates or changes. If the damage creates a hazard that cannot be remedied within two (2) weeks, the County and Contractor shall confer in good faith to determine an appropriate course of action. 1.6 County shall allow Contractor to use images of the vending machine in its marketing materials. 1.7 The County shall obtain the Contractor’s approval for machine-related signage which shall not be unreasonably withheld by Contractor. The County shall bear all related costs. 4926-3004-6816 v8 Page 2 of 6 1.8 The County will not be allowed to assign its responsibilities under the MOU to another party without the Contractor’s express written approval. 1.9 County shall be responsible for and have full ownership of data collected through the machine and use that data in accordance with all applicable state and federal laws. 1.10 County shall provide the communication connectivity the vending machine may require. 2. Contractor’s Roles and Responsibilities 2.1 The Contractor shall allow the Health To Go Project vending machine to be placed at: Rohnert Park People Services - Facing the courtyard between People Services and Senior Center - 6800 Hunter Dr, Rohnert Park, California, 94928, as more particularly described in the attached Exhibit A. 2.2 Contractor shall advise County if it is notified about any technical or physical issues concerning the vending machine. 2.3 Contractor shall utilize County-generated marketing for the vending machine to address health disparities brought about by limited access and to ensure health equities. 2.4 Contractor shall ensure the vending machine remains turned on and plugged into the power source. 2.5 Contractor shall support and cover electrical costs required to power the vending machine. 2.6 Contractor shall not move or relocate the machine from the agreed-upon onsite location as described in Section 2.1 above, without written notification to County. If the vending machine needs to be relocated, the County and Contractor shall confer in good faith to determine an appropriate course of action. 2.7 Any changes at Contractor's property that could impact this MOU will be conveyed to the identified primary contacts set forth in Section 3 below as soon as possible. 2.8 Contractor shall provide access to Wi-Fi as a reliable backup connection for vending machines to ensure uninterrupted service. 3. Notices All notices or other communications required or permitted hereunder shall be in writing, via email, and shall be deemed received on the date of delivery on the confirmed read receipt. Notice of change of email addresses shall be given by written notice in the manner described in this Section. Rejection or other refusal to accept or inability to deliver because of a change in an email address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the email addresses for notices given pursuant to this MOU shall be as follows: 4926-3004-6816 v8 Page 3 of 6 If to COUNTY: Alyssa Hamilton Program Planner and Evaluation Analyst Sonoma County Department of Health Services Public Health Division Email: Alyssa.Hamilton@sonomacounty.gov Phone: 707-565-6731 If to CONTRACTOR: Paul Carey Senior Analyst City of Rohnert Park Email: pcarey@rpcity.org Phone: 707-585-6754 4. Relationship of the Parties The parties are, and will remain as to each other, independent entities. No employee, agent, or officer of a party will be deemed for any purpose whatsoever to be an agent, employee, or officer of the other party. 5. Payment There is no payment associated with this MOU. 6. Term The term of this MOU shall be from November 1, 2025 through October 31, 2026. Either party may terminate this MOU for convenience and without cause upon two weeks advance written notice.At termination, County shall remove all vending machines from Contractor locations at County's expense and restore the site upon removal to substantially the same condition it was in when installed. 7. Confidentiality Both parties agree to maintain the confidentiality of all patient medical records and client information in accordance with all applicable State and Federal laws and regulations. 8. Dispute Resolution If any conflicts or disputes arise between the two parties, involved staff shall meet in a timely manner to resolve the conflict or dispute. It is acknowledged by both parties that the purpose of such meeting is to come to a resolution that is in the best interest of both parties and any client or patient involved. 9. Indemnification Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys ’fees and witness costs) arising 4926-3004-6816 v8 Page 4 of 6 from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers ’compensation acts, disability benefit acts, or other employee benefit acts. 10. Entire Understanding This writing is intended both as the final expression of the MOU between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the MOU. Each party acknowledges that, in entering into this MOU, it has not relied on any representation or undertaking, whether oral or in writing, other than those which are expressly set forth in this MOU. No modification of this MOU shall be effective unless and until such modification is evidenced by a writing signed by both parties. 11. Waiver Waiver by a party to this MOU of any term, condition, or covenant of this MOU will not constitute a waiver of any other term, condition, or covenant. Waiver by a party as to any breach of the provisions of this MOU will not constitute a waiver of any other provision, nor will it constitute a waiver of any subsequent breach or violation of any provision of this MOU. 12. Severability If any provision of this MOU, or any portion thereof, is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this MOU. 4926-3004-6816 v8 Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the Effective Date. COUNTY OF SONOMA: Approved; Certificates of Insurance on File with County: Date: Nolan Sullivan, Director Department of Health Services APPROVED AS TO SUBSTANCE: Date: Division Director or Designee APPROVED AS TO FORM: Date: County Counsel APPROVED AS TO SUBSTANCE: Date: Privacy & Security Officer CONTRACTOR: CITY OF ROHNERT PARK Date: Marcela Piedra, City Manager ATTEST: City Clerk APPROVED AS TO FORM: Michelle Marchetta Kenyon, City Attorney 4926-3004-6816 v8 Page 6 of 6 EXHIBIT A People Services Center Senior Center Outlet Location