2025/09/09 City Council Resolution 2025-070 RESOLUTION NO. 2025-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A LETTER AGREEMENT TO THE
OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE
BENEFITS,AND SALARY FOR THE CONFIDENTIAL UNIT AND THE
MANAGEMENT UNIT
WHEREAS; on June 8, 2021, the City Council adopted Resolution No's 2021-063 and
2021-064, approving and adopting an Outline of Certain Conditions of Employment, Fringe
Benefits, and Salary for the Confidential and Management Units; and
WHEREAS, the Confidential and Management Unit Outlines will both expire on June
30, 2026; and
WHEREAS, staff prepared the attached Side Letter Agreements, effective August 26,
2025 to the Outlines; and
WHEREAS, the Confidential and Management Unit Outlines will both expire on June
30, 2025.
NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the letter agreements, effective August 26, 2025
to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the
Confidential and Management Units, which are attached hereto as Exhibit"A" and Exhibit"B"
and incorporated by this reference.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK ON this 9th day of September, 2025
CITY O ' I ERT PARK
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ATTEST: ` ird Giue' - ayor
Elizabeth Machado, Assistant City Clerk
APPROVED AS TO FORM: -
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Michelle M. Kenyon, City Attorney
Attachments: Exhibit A& B
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AYES: (5 ) NOES: ( ) ABSENT: ( ) ABSTAIN: (or )
EXHIBIT “A”
SIDE LETTER AGREEMENT
AMENDING
OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT,
FRINGE BENEFITS, AND SALARY FOR THE
CONFIDENTIAL UNIT
A Resolution of the City Council of the City of Rohnert Park approved and adopted an
outline of certain conditions of employment, fringe benefits, and salary for the Confidential
(CNF) Unit for the period of June 8, 2021 through June 30, 2025. The City and CNF Unit
subsequently entered into a Letter Agreement, effective July 1, 2025 – June 30, 2026
(“Agreement”) modifying certain conditions of employment.
To that end, the Parties agree to the following amendment to the Outline. The specific
provisions contained in this Side Letter are intended to supersede any previous agreements,
whether oral or written, regarding the specific provisions contained herein. Further, except as
provided herein, all wages, hours and other terms and conditions of employment presently
enjoyed by the Confidential Unit in the Outline shall remain in full force and effect.
Whereas, effective August 26, 2025:
4. HOLIDAYS
Employees will receive the following twelve thirteen and one-half (1213½) holidays
annually. For each holiday, employees shall receive 8 hours of holiday pay. Employees
with alternate schedules that include shifts in excess of 8 hours will only receive 8 hours
of holiday pay. Employees will supplement paid holiday with accrued leave time to
account for holiday absences. Employees with alternate schedules that include shifts less
than 8 hours which fall on an observed holiday shall use the excess paid holiday time within
the same pay period. Employees with alternate schedules who are not scheduled to work
when a holiday falls shall use the paid holiday time within the same pay period. Employees
covered by this section shall not be denied the use of paid holiday time during the pay
period in which the holiday occurs.
4.1 Holidays Observed
The holidays observed by the City will be:
“Independence Day,” July 4
The first Monday in September, "Labor Day"
The second Monday in October, "Columbus Day"
"Veteran's Day," November 11
The fourth Thursday in November, "Thanksgiving Day"
Day after "Thanksgiving"
12:00 Noon to 5:00 p.m. on December 24
“Christmas Day,” December 25
“New Years Day”, January 1
The third Monday in January, "Martin Luther King, Jr. Day"
Friday proceeding "President's Day,"
The third Monday in February, "President's Day"
The last Monday in May, "Memorial Day"
Juneteenth, June 19th
Employees shall receive holiday pay, equivalent to the daily shift total hours an employee
works for the observed holiday (e.g.: 8, 9, 10 hours, etc.)
4.2 Proclaimed Holidays
Every day proclaimed by the President, Governor or Mayor of the City as a public
holiday and made applicable to City employees shall be observed by the City.
4.3 Day of Mourning or Special Observance
Each day that the Governor declares a day of mourning or special observance as a
holiday for State employees shall be observed by the City if the declaration makes
it applicable to City employees.
4.3 Floating Holiday
In addition to the recognized holidays identified in Section 4.1, each eligible
employee shall be allocated one floating holiday (equivalent to 8 hours for a full-
time employee) per fiscal year on July 1st. Each employee hired prior to July 1 of
each year shall be entitled to the floating holiday. Employees hired between July 1
and December 31 will receive 8 hours of floating holiday time. Employees hired
between January 1 and June 30 will receive 4 hours of floating holiday time in the
fiscal year in which they were hired. The floating holiday must be taken on (1) a
workday within the same pay period as the employee’s birthday; (2) a workday
immediately preceding a City observed holiday; or (3) a workday immediately
following a City observed holiday. The floating holiday must be taken prior to June
30th of each year. The floating holiday will not be carried over from year to year
and there shall be no cash value for the floating holiday during employment or upon
separation from the City
.
5. Annual Leave Program
Effective July 1, 2011August 26, 2025 employees shall accrue monthly the following
Annual Leave:
Length of Service
Monthly Accrual
Rate
Annual Leave
Allowance
0-2 Years 12.6714 Hours 152168 hours
3-5 Years 14.0016 Hours 168192 hours
6-10 Years 16.0018 Hours 192216 hours
11-15 Years 18.0020 Hours 216240 hours
16+ Years 19.3322 Hours 232264 hours
a) Effective July 1, 2011, employees shall not accrue any form of sick leave or
disability wage, non-industrial or industrial. However, employees who have
accrued fully-paid hours under either the sick leave or Disability Wage Plan for
non-industrial illness and injury shall retain the balance of such hours accumulated
as of July 1, 2011. Half-pay hours accumulated as provided by the Disability Wage
Plan will be converted to fully-paid hours (balance divided by 2), and credited to
the balance of each employee covered by the disability wage plan. Employees in
the Disability Wage Plan who have not received their 2011 anniversary allotment
of 40 hours of full-pay disability wage at the time of conversion will receive this
additional 40 hours upon conversion. Paid leave for approved absence due to injury
or illness may be charged against this balance at the employee’s discretion. Upon
retirement from the City of Rohnert Park, an employee may convert any remaining
sick leave balance to service credits pursuant to CalPERS regulations and
procedures.
b) Annual Leave hours may be used to provide paid time off for any approved absence,
including, but not limited to vacation and illness. When Annual Leave is used for
sick leave purposes, the City may require the employee to submit substantiating
evidence of illness if a demonstrable pattern of abuse or evidence of suspected fraud
is identified.
c) An employee may accumulate Annual Leave credits up to a maximum of 550 600
hours of Annual Leave. Accrual shall cease until the Annual Leave balance falls
below the cap.
d) Accumulated Annual Leave shall be converted to cash upon separation from City
service.
e) The City will provide a short-term disability insurance program which includes
income replacement of 60% and benefits coordination to employees.
f) Effective September 19, 2025 through June 30 2026, employees shall be eligible to cash out
up to one year’s worth of accrual; however, the employee must maintain an annual leave
balance of at least one hundred and twenty (120) hours. Cash Outs shall be requested on a
City approved form no later than May 20, 2026. This provision shall sunset on June 30, 2026.
//
For the City
___________________________
Marcela Piedra, City Manager
Date: ______________________
EXHIBIT “B”
SIDE LETTER AGREEMENT
AMENDING
OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT,
FRINGE BENEFITS, AND SALARY FOR THE
MANAGEMENT UNIT
A Resolution of the City Council of the City of Rohnert Park approved and adopted an
outline of certain conditions of employment, fringe benefits, and salary for the Management
Unit for the period of June 8, 2021 through June 30, 2025. The City and Management Unit
subsequently entered into a Letter Agreement, effective July 1, 2025 – June 30, 2026
(“Agreement”) modifying certain conditions of employment.
To that end, the Parties agree to the following amendment to the Outline. The specific
provisions contained in this Side Letter are intended to supersede any previous agreements,
whether oral or written, regarding the specific provisions contained herein. Further, except as
provided herein, all wages, hours and other terms and conditions of employment presently
enjoyed by the Management Unit in the Outline shall remain in full force and effect.
Whereas, effective August 26, 2025:
1. Holidays
1.1. Holidays Observed
The holidays observed by the City will be:
“Independence Day,” July 4
The first Monday in September, "Labor Day"
The second Monday in October, "Columbus Day"
"Veteran's Day," November 11
The fourth Thursday in November, "Thanksgiving Day"
Day after "Thanksgiving
12:00 Noon to 5:00 p.m. on Christmas Eve, December 24
“Christmas Day,” December 25
“New Year’s Day”, January 1
The third Monday in January, "Martin Luther King, Jr. Day"
Friday proceeding "President's Day"
The third Monday in February, "President's Day"
The last Monday in May, "Memorial Day"
Juneteenth, June 19th
Employees shall receive holiday pay, equivalent to the daily shift total hours an employee
works for the observed holiday (e.g.: 8, 9, 10 hours, etc.)
1.2. Proclaimed Holidays
Every day proclaimed by the President, Governor or Mayor of the City as a public
holiday and made applicable to City employees.
1.3. Day of Mourning
Each day that the Governor declares a day of mourning or special observance as a holiday
for State employees if the declaration makes it applicable to City employees.
1.4. Floating Holiday
In addition to the recognized holidays identified in Section 2.1, each eligible employee
shall be allocated one floating holiday (equivalent to 8 hours for a full-time employee)
per fiscal year on July 1st. Each employee hired prior to July 1 of each year shall be
entitled to the floating holiday. Employees hired between July 1 and December 31 will
receive 8 hours of floating holiday time. Employees hired between January 1 and June
30 will receive 4 hours of floating holiday time in the fiscal year in which they were
hired. The floating holiday must be taken on (1) a workday within the same pay period as
the employee’s birthday; (2) a workday immediately preceding a City observed holiday;
or (3) a workday immediately following a City observed holiday. The floating holiday
must be taken prior to June 30th of each year. The floating holiday will not be carried
over from year to year and there shall be no cash value for the floating holiday during
employment or upon separation from the City
3. Annual Leave Program
3.1 Effective July 1, 2011 employees shall accrue monthly the following Annual
Leave:
Length of
Service
Monthly Accrual
Rate Annual Leave Allowance
0-2 Years 12.6714 hours 152168 hours
3-5 Years 14.0016 hours 168192 hours
6-10 Years 16.0018 hours 192216 hours
11-15 Years 18.0020 hours 216240 hours
16+ Years 19.3322 hours 232264 hours
3.2 Effective July 1, 2011, employees shall not accrue any form of sick leave or
disability wage, non-industrial or industrial. However, employees who have accrued
fully-paid hours under either the sick leave or disability wage program for non-
industrial illness and injury shall retain the balance of such hours accumulated as of
July 1, 2011. Half-pay hours accumulated as provided by the disability wage plan
will be converted to fully-paid hours (balance divided by 2), and credited to the
balance of each employee covered by the disability wage plan. Employees in the
disability wage plan who have not received their 2011 anniversary allotment of 40
hours of full-pay disability wage at the time of conversion will receive this additional
40 hours upon conversion. Paid leave for approved absence due to injury or illness
may be charged against this balance at the employee’s discretion. Upon retirement
from the City of Rohnert Park, an employee may convert any remaining sick leave
balance to service credits pursuant to CalPERS regulations and procedures.
3.3 Annual Leave hours may be used to provide paid time off for any approved
absence, including but not limited to vacation and illness. When annual leave is used
for sick leave purposes, the City may require the employee to submit substantiating
evidence of illness if a demonstrable pattern of abuse or evidence of suspected fraud
is identified.
3.4 An employee may accumulate Annual Leave credits up to a maximum of 550 600
hours of Annual Leave. Accrual shall cease until the Annual Leave balance falls below
the cap.
3.5 Accumulated Annual Leave shall be converted to cash upon separation from City
service.
a) Effective September 19, 2025 through June 30 2026, employees shall be eligible to cash out
up to one year’s worth of accrual; however, the employee must maintain an annual leave
balance of at least one hundred and twenty (120) hours. Cash Outs shall be requested on a
City approved form no later than May 20, 2026. This provision shall sunset on June 30, 2026.
3.6 The City will provide a short-term disability insurance program which includes
income replacement of 60% and benefits coordination to employees
For the City
___________________________
Marcela Piedra, City Manager
Date: ______________________