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2025/09/09 City Council Agenda Packet
"We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, September 9, 2025 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Speakers are encouraged to complete a Public Comment card and submit it to the Clerk at the time of the meeting. This helps ensure an orderly and efficient meeting, but it is not required. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Adams_____Elward_____Rodriguez_____Sanborn______Giudice______) 2.READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS 4.A Swearing In and Introduction of New Rohnert Park Public Safety Officers Jolena Powell, Andrew Sines, and Justin Zang 4.B Zero Waste Sonoma Community Update Presented by Executive Director Leslie Lukacs Item 4.B. 4.C Mayor's Proclamation: Proclaiming October 11 through October 18, 2025 as Zero Waste Week in the City of Rohnert Park Item 4.C. 5.DEPARTMENT HEAD BRIEFINGS 6.PUBLIC COMMENTS within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi-year broad goals (listed below in no particular order): 1.Long Term Financial Sustainability 3.Planning and Infrastructure 2.Community Quality of Life 4.Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross-departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to__/connect to stay connected and informed. Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 7.CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Adams_____Elward_____Rodriguez_____Sanborn______Giudice______) 7.A Acceptance of City Bills/Demands for Payment dated August 12, 2025 through August 25, 2025 Report from Finance Department (This is not a project under California Environmental Quality Act (CEQA)) Item 7.A. 7.B Approval of Minutes (This is not a project under California Environmental Quality Act (CEQA)): 1. City Council/RPFA/Successor Agency Joint Regular Meeting, August 26, 2025 2. City Council Special Meeting, August 26, 2025 Item 7.B.1. Item 7.B.2. 7.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This action is not a Project under the California Environmental Quality Act (CEQA)) Item 7.C. 7.D Adopt Resolution 2025-067 Approving the Second Amendment to Antenna Site License Agreement with New Cingular Wireless PCS, LLC for Telecommunications Facility at Northern Fire Station (CEQA STATUS: Categorically Exempt Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301) Item 7.D. 7.E Adopt Resolution 2025-068 to Expand the Cash For Grass Program to Include Commercial, Industrial, and Homeowner’s Association (HOA) Customers Under the Existing Reimbursement Agreement with the Sonoma County Water Agency (This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Section 15304(b) and Section 15061(b)(3)) Item 7.E. 7.F Adopt Resolution 2025-069 Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Employees’ Association (RPEA) (This is not a project under California Environmental Quality Act (CEQA)) Item 7.F. 7.G Adopt Resolution 2025-070 Authorizing and Approving a Letter Agreement to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit and the Management Unit (This is not a project under California Environmental Quality Act (CEQA)) Item 7.G. 7.H Adopt Resolution 2025-071 Approving Cooperative Funding Agreement Between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library And Finding this Action Categorically Exempt Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301) Item 7.H. 7.I Adopt Resolution 2025-072 Partially Accepting the SOMO Village Phase 1N-A Park and Landscape Improvements Public Improvement Agreement and Directing Related Actions (CEQA Status: Consistent with the Environmental Impact Report (EIR) for the Sonoma Mountain Village Planned Development Certified by City Council Resolution 2021-028 Adopted on March 9, 2021) Item 7.I. 7.J By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with MeterSYS, LLC in an amount not to exceed $195,913.00 to Provide Project Management Services for the First Phase of the Potable Water Metering System Improvements Project (CIP2019-18). (This Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of CEQA Guidelines. (14 Cal. Code Regs. § 15301)) Item 7.J. 7.K By Minute Order, Authorize the Mayor to Execute and Deliver the City’s Response to the Grand Jury Report Titled “ Local Fees, Local Subsidies” (This is not a project under California Environmental Quality Act (CEQA)) Item 7.K. 8.REGULAR ITEMS 8.A Receive an Informational Report and By Minute Oder, Authorize the Mayor to Execute and Deliver the City’s Response to Civil Grand Jury Report, “Animal Services in Sonoma County: Separate and Not Equal – The Costs and Consequences of Decentralization” (This is not a project under California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Receive Report/Council Discussion Item 8.A. Staff Report and Attachments 9.COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments: 1. Adams 2. Elward 1. Homeless Coalition Board (8/27) 2. Sonoma Clean Power Authority Board of Directors Meeting (9/4) - CANCELLED 3. Rodriguez 4. Sanborn 1. Water Advisory Committee (WAC) to Sonoma Water (9/1) - CANCELLED 5. Giudice 1. Golden Gate Bridge, Highway & Transportation District Board of Directors Special Meeting (9/3) 2. Sonoma County Transportation Authority/Sonoma County Regional Climate Protection Authority (SCTA/RCPA) Board of Directors Meeting (9/8) 6. Reports Under Government Code Section 53232.3(d): Noon Times Networking Luncheon (9/3) 10.COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11.ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of items already agendized. 12.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 13.ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources . CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on September 4, 2025, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 4th day of September, 2025 at Rohnert Park, California. Sylvia Lopez Cuevas Office of the City Clerk 9/3/2025 1 Personal Comments of Presenting Agency ZWS TRAINING 101 SEPTEMBER 25, 2019 LESLIE LUKACS EXECUTIVE DIRECTOR Item 4.B. ZWS BACKGROUND ZWS is a Joint Powers Authority (JPA) formed to implement AB 939 Established in 1992 Governing body is a 10-member Board of Directors One representative from each City and the County Personal Comments of Presenting Agency MISSION & VISION Zero Waste Sonoma’s mission is to empower personal action in waste reduction and materials management by implementing practical solutions to protect our natural resources. Our vision is an engaged and informed community with the shared goal of thriving in a sustainable region without waste. Personal Comments of Presenting Agency OUTREACH AND EDUCATION Website www.zerowastesonoma.gov Comprehensive topics for residents and businesses Robust search function 144,000 website visitors in 2024 3,300+ from Rohnert Park Personal Comments of Presenting Agency Events and Fairs 171 outreach events in 2024 10 events in Rohnert Park OUTREACH AND EDUCATION Personal Comments of Presenting Agency Recycling Guide (English & Spanish) In 2025, printed 25,000 English and 13,000 Spanish Guide Distributed to transfer stations, community partners, nonprofits, tribal organizations, local businesses, and more .pdf version available on zerowastesonoma.gov website OUTREACH AND EDUCATION Personal Comments of Presenting Agency Spanish language outreach Call-in radio programming (KBBF, Radio Lazer, La Mejor) Targeted outreach events Countywide annual Latino business visits Spanish outreach leveraged by Soluna Outreach Services OUTREACH AND EDUCATION Personal Comments of Presenting Agency REPAIR FAIRS & FIXIT CLINICS 1 Repair Fair for each member jurisdiction in FY 25/26 Personal Comments of Presenting Agency Permanent HHW Facility at Central Tues-Wed for qualifying businesses Thurs-Sat for residents HHW Collection Events Every Tuesday, locations vary 1-2 Saturdays per year in Sea Ranch HHW Rover Pick-up Service Every Wednesday by appointment Reuse Program “Like new” items available for reuse to the public for free Paint Reprocessing in four colors HOUSEHOLD HAZARDOUS WASTE Personal Comments of Presenting Agency ELECTRONIC WASTE COLLECTION E-Waste Programs Public E-Waste Drop-Off Locations Available at all 5 transfer stations E-Waste Recycling Events 14 events per year, locations vary 10 events also have free mattress recycling Personal Comments of Presenting Agency CalRecycle Grant – Residential Solar Panel Collection Events 13 events collecting approx. 800 panels Partner with Conservation Corps North Bay Test panels for reuse potential Habitat for Humanity ReStore Recycle with ERI in Fresno SOLAR PANEL COLLECTION Personal Comments of Presenting Agency New North County HHW Facility 5885 Pruitt Ave, Windsor COAR Design Group for architectural and engineering design Working with Sonoma Public Infrastructure for a construction loan Possible additions ZWS Offices Hard-to-recycle item collection NEW HHW FACILITY - WINDSOR Personal Comments of Presenting Agency Jurisdiction Inspection & Enforcement Commercial Edible Food Generators Recycled Paper Procurement Compost/mulch Procurement Edible Food Recovery Program Education & OutreachWaiversContamination Minimization Hauler Program Collection Services SHORT-LIVED CLIMATE POLLUTANTS LAW (SB 1383) IN ACTION JURISDICTION REQUIREMENTS Personal Comments of Presenting Agency SB 1383 COMPLIANCE Support Haulers Investigate Complaints Contract with Environmental Health Inspections Work with Jurisdictions Notices of Violation Citations Maintain Implementation Record Personal Comments of Presenting Agency FOOD RECOVERY GRANTS CalRecycle $300k grant CalVolunteers $2.5 mill grant CA Youth Service Corps $1 mill grant USDA grant $298.5k (food recovery + carbon sequestration) Picture: fresh produce boxed up for redistribution Picture: CCNB food recovery truck purchased through a grant Picture: Corpsmembers redistributing packaged food items Picture: fruit being consolidated for redistributionPersonal Comments of Presenting Agency Personal Comments of Presenting Agency Compost Hubs •Free compost for residents, year-round •More access for residents and more resilient than events •Located adjacent to non-profit farms or community/teaching gardens •Purple pins are hubs that opened in 2024 •Veronda Faletti Ranch - First weekend of month, 10 am –12 pm or by appt. •Black pins are hubs that are likely to open 2025 Personal Comments of Presenting Agency 20 Personal Comments of Presenting Agency PROPOSED SONOMA COUNTY AIRPORT ORGANICS FACILITY Currently County-led project Completed feasibility study Dec 2022 Hired SCS Engineers Jan 2024 for environmental permitting, 30% design Process up to 65,000 TPY of organics, covered aerated static pile (CASP) Solar, energy-efficient equipment, green building materials, etc. ZWS to lead RFP to find composter Personal Comments of Presenting Agency PILOT CRV GRANT - $1.5 MILLION FROM CALRECYCLE Personal Comments of Presenting Agency RECYCLETEX – SMART BAG DROP SYSTEM Personal Comments of Presenting Agency CONSTRUCTION & DEMOLITION MODEL ORDINANCE County of Sonoma Climate Resiliency grant Develop Model CD&D Ordinance Fund Green Halo Software for 3 years Collaboration with Permit Sonoma Launched Green Halo May 4th Received Green Halo Training Healdsburg, Windsor, Santa Rosa Next Steps Transition Cotati to use Green Halo Present model ordinance to City Council Personal Comments of Presenting Agency NORTH BAY ZERO WASTE WEEK 2024 •50+ events in 2024 in Sonoma, Marin, and Napa •36 community partners •All free and open to the public •Estimated 2500 participants Personal Comments of Presenting Agency 9/3/2025 24 Personal Comments of Presenting Agency QUESTIONS? THANK YOU! A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK Proclaiming O CTOBER 11 THROUGH 18, 2025 AS N ORTH B AY Z ERO W ASTE W EEK IN THE C ITY OF R OHNERT P ARK Whereas, the health of our planet and the well-being of our community are dependent upon the responsible stewardship of our natural resources, and Whereas, a "zero waste" philosophy promotes the conservation of resources through sustainable practices, including responsible production, consumption, reuse, and recovery of products and materials, and Whereas, each year, Zero Waste Sonoma and community partners host a one-day Zero Waste Symposium as a local opportunity for industry and the public to gain insight on zero waste topics and trends, share ideas, and network, and Whereas, this year, Zero Waste Sonoma has collaborated with North Bay groups and volunteers to expand the community event for the entire week in October, aimed at educating and empowering various sectors of the public to act toward zero waste, and Whereas, the City of Rohnert Park, along with other organizations, will be hosting zero waste events throughout the week of October 11 through 18, 2025. Now, Therefore, be it Proclaimed that I, Gerard Giudice, as Mayor and on behalf of the City Council, proclaim do hereby proclaim October 11th through 18th, 2025, Zero Waste Week and encourage all residents, businesses, and organizations to join in this effort by taking meaningful steps to reduce their waste and to celebrate the shared commitment to a more sustainable future. Duly and Regularly Proclaimed this 9th day of September 2025. CITY OF ROHNERT PARK Gerard Giudice, MAYOR Item 4.C. From:Robert Parker To:Public Comment Subject:Permit Application #704470 Date:Wednesday, September 3, 2025 9:52:15 AM EXTERNAL EMAIL Pull the permit immediately. We do not want this in our community. Bob Parker From:Dr. Loi To:Public Comment Subject:No plastic incinerator Date:Tuesday, September 9, 2025 2:09:27 PM EXTERNAL EMAIL Hello, I am writing to ask you to vote no on allowing the plastics incinerator for the health of our children and ourselves - not only will this impact physical health, but it could affect emotional well-being as well. Please keep this in mind and stop the plastics incinerator. Warmly, Dr. Loi PSY#26392 AWAKEN the JOY of BEING DrLoi.com (707)962-4196 Somatic Psychologist, Certified Brainspotting, Ketamine Assisted Therapy, Redwood Psychological Association Vice President www.rpapsych.org This email is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential, and exempt from disclosure under applicable law. Access to this email by anyone other than the addressee is prohibited without prior approval. Please note that electronic communications cannot be considered either private or confidential, although every effort will be made to provide the highest security in sending/receiving and storage of your communications. From:Genevieve Abedon To:Public Comment Subject:Oppose Resynergi Pyrolysis/Incinerator Facility in Rohnert Park Date:Tuesday, September 9, 2025 1:14:11 PM EXTERNAL EMAIL Dear Mayor Stafford and Rohnert Park City Councilmembers, I am writing both as a concerned citizen as well as an educated expert on the issue of so-called "advanced recycling" to urge you to oppose the Resynergi pyrolysis/incinerator facility at 1200 Valley House Drive. This project poses unacceptable risks to public health, safety, and trust in the city’s planning process. Key concerns: Too close to schools and homes: The facility is less than 500 feet from Credo High School and near neighborhoods and businesses. Children and families should not be exposed to toxic emissions. Pyrolysis = incineration: Despite marketing claims, this is a form of incineration. Pyrolysis and so-called “advanced recycling” have been linked to hazardous byproducts including benzene, dioxins, and heavy metals. Documented violations: Resynergi has already received multiple notices of violation from the Air District for unpermitted operations. Trust has already been broken. Lack of transparency: The project was pushed through with an administrative permit in December 2024, with no meaningful public process or hearings. Additionally, this is a form of disposal, NOT recycling under state law, and the facility has been operating without the required permits from the state. What I am asking of you: 1. Take immediate action to deny the permitting and operations of this facility. 2. Demand a full Environmental Impact Review with independent oversight and full public review. 3. Hold proper public hearings so the community has a real voice in this decision. 4. Prioritize community health and safety over private commercial interests. Rohnert Park should be a leader in protecting public health, not a testing ground for risky, unproven, expensive, and polluting technologies. The administrative approval of this toxic facility without proper public notice or environmental review represents a fundamental failure of your duty to protect residents. You have the power and responsibility to correct this egregious oversight. Please stand with residents, students, teachers, and families in saying no to this incinerator. The health and safety of thousands of residents, including children at Credo High School and Monte Vista Elementary, depend on your immediate action. Thank you for your leadership and for protecting our community by beginning the permit withdrawal process tonight. Sincerely, Genevieve Abedon Occidental, CA From:Wowlvenn Seward-Katzmiller To:Public Comment Cc:Molly Subject:Please revoke Resynergi permit and demand more information Date:Tuesday, September 9, 2025 12:56:23 PM EXTERNAL EMAIL When touring Resynergi Head Chemist Sasha Kosek greeted me—friendly, enthusiastic with a bachelors degree in plastics from Oregon University. He admitted he’s only worked at Resynergi and if he had to find another job, that would be hard. Sasha and business analyst Dylan Reisig were patient for 2.5 hours, answering questions. Reisig admitted Resynergi failed initial communication with the community, but didn't explain why. He said he was a lifelong Waldorf student determined to solve the plastics crisis. Their enthusiasm was inspiring but did not seem based in a safety-focused, long-view perspective or in scientific method uninfluenced by financial incentives or over-confidence. I asked, “What will you do if oxygen gets in past sorting and causes fire?” Sasha replied, “That can’t happen. We wouldn't let it because then we wouldn't be able to sell the oil.” Emphasis was on sales, not safety. I asked twice more. He responded, “we’ve been certified safe. We have hundreds of censors.” This circular logic alarms me. They say it’s not incineration but a new technology proven safe, and permitted, based on testing done in their previous Santa Rosa location which closed due to regulatory violations incurred by operating without proper authorization. Their current permits are based on that unauthorized testing and on current equipment which hasn’t run yet, and on classification as “light industry” by Rohnert Park which defies EPA standards for any category of pyrolysis, period. Resynergi says they’ll never scale up production at SOMO because it’s only a demonstration site to prove the technology is effective and safe, but it is safe because it’s been proven safe. Wait…what? I asked if microwave pyrolysis plants exist anywhere else with a proven track record. Sasha cited Pyrowave in Montreal Canada and Greenback Recycling in Cuautla, Mexico, backed by Nestle Corporation, maker of things sold in plastic. Sasha did not offer information about those facilities. But if they’re safe and not emitting toxic fugitives into the air or soil, why wouldn't Resynergi offer that information as a safe precedent? Sasha said they’d install Purple Air monitors around SOMO, accessible online 24/7. But Purple Air monitors don’t detect propylene and 1,3 butadiene, the main concerns. If Resynergi was thoroughly committed to transparency and safety, wouldn’t they know that? They’d need advanced, expensive sensors to detect specific changes in the air, before opening and after. Please revoke their permit until concerns have been investigated and answered by seasoned, neutral third parties with no conflicts of interest, who have more than circular logic, enthusiasm, and beliefs that censors will catch all important details and won’t fail. This small experiment has a potentially huge human price tag. I watched the Shuttle Challenger explode on live TV. I’m not a scientist, but I wasn’t born yesterday or even less than thirty years ago. Sincerely, Wowlvenn Seward-Katzmiller, concerned Credo Parent From:Mark Lukacs To:Public Comment Subject:Resynergi at SOMO Village Date:Tuesday, September 9, 2025 2:16:32 PM Attachments:image001.png EXTERNAL EMAIL September 9, 2025 Dear Rohnert Park City Council, AQMD Board Members and Staff, I am writing to support Resynergi's application to operate a microwave pyrolysis system at their Rohnert Park demonstration facility in SOMO Village, located at 1200 Valley House Drive. This project is safe, clean and contained within one modest warehouse building in a mixed-use complex of commercial and light industrial land uses. I understand that this system will revolutionize plastic waste recycling and have a positive impact on waste reduction and environmental sustainability, and will likely serve as a model to reduce plastic waste in our communities well into the future....all while maintaining clean air and safe, livable communities. Mark R. Lukacs 308 Haydon St. Healdsburg, CA 95448 Mark Lukacs, PartnerRokos GroupOffice: 707.756.3186 Mobile: 949.241-7694Mark@therokosgroup.comNorthern California Bay Area From:Sonu Chandi To:Public Comment Subject:Support Letter for Resynergi"s Application to Operate at SOMO Village Date:Tuesday, September 9, 2025 12:47:26 PM EXTERNAL EMAIL Dear City Council Members, I urge you to approve Resynergi's Application to operate a microwave pyrolysis system at their Rohnert Park demonstration facility in SOMO Village, located at 1200 Valley House Dr. My company has been a Business Owner in the City of Rohnert Park for Over 17 years, over these years, I have seen SOMO village continue to evolve, I have visited SOMO village for many community events, I am impressed by how it continues to evolve as Work, Live and Celebration Hub. I strongly believe that SOMO village would not have allowed Resynergi their plan for expansion if they thought that it would risk our community. As I was approached to write a support letter, I have read several articles that have been in the news for and against this project. Brian Bauer's open letter to the community addresses all the concerns on how the company plans to handle each aspect in the future. Plastic waste continues to be an issue for the Local and Global communities, I am excited that a company who has found a solution is willing to start right here in our community. The City, County and State have many departments that can continue to evaluate the project on an ongoing basis so that it meets all needed requirements that it's safe for them to continue to operate. Again, I urge the city to move forward to approve this project. Sincerely, -- From:Anna Marika Aiona Ramsden To:Public Comment Subject:Public comment submission- Resynergi in RP Date:Tuesday, September 9, 2025 2:23:01 PM EXTERNAL EMAIL Good afternoon Council Members, My name is Marika Ramsden. I am the previous One Planet School Coordinator for Credo High School, serving from 2016 to 2020. In October 2019, I took a group of students on a Resynergi tour. We were impressed by the operations and grateful for a company who is working on a solution to the problem of plastics. I understand there is community concern about an ‘incinerator’ being in Rohnert Park and the emissions and/or toxic air pollutants that may come from this. The process Resynergi is using is different from incineration in that the plastics are broken down using microwaves, and are not burnt. This eliminates the air pollutants and allows the toxins to be captured instead of emitted. Resynergi is working hard to close the loop and turn plastics back into plastic so that we will not need to extract more petroleum, or use more energy to create new and more plastics. Resynergi has created a model that uses existing plastics, recycling them back into plastic products. This is a model that is incredibly sustainable and if scaled could really help address the global plastics problem. I would encourage those skeptical of Resynergi’s process to go tour and learn more about the company and what it is doing to help address a global issue. Marika Ramsden UNIVERSITY OF MINNESOTA Twin Cities Campus September 5, 2025 Center for Biorefining Bioproducts and Biosystems Engineering Building 1390 Eckles Avenue St. Paul, MN 55108-6005 Phone: 612-625-1710 Fax: 612-624-3005 E-mail: ruanx001@umn.edu Web: biorefining.cfans.umn.edu An Open Letter to the Rohnert Park City Council and Our Community Subject: Addressing Community Questions on the Resynergi cMAP Plastic Conversion Facility Dear Honorable Council Members and Neighbors, My name is Roger Ruan, and I am a professor at the University of Minnesota, and the principal developer of the catalytic microwave assisted pyrolysis (cMAP) technology. I am writing to you today to provide clarity, share scientific facts, and directly address the public safety concerns that have been raised regarding the plant built by Resynergi Inc., which is licensed to use this technology. First and foremost, I want to express my sincere appreciation for the community's engagement. It is both understandable and commendable that residents are proactive about the environmental health and safety of their neighborhood. Asking these difficult questions is the foundation of a strong and vigilant community. The core of the concern, from what I have heard, seems to stem from a confusion between pyrolysis and combustion (incineration). Please allow me to explain the critical difference, as it is fundamental to understanding the safety profile of this facility. • Combustion (Incineration) is the process of burning waste with excess air. This process is designed to oxidize materials, which can produce emissions and requires sophisticated, continuous filtering to capture byproducts of the burning process. • Pyrolysis is not a new or experimental technology. It is a well-established industrial process for the chemical decomposition of materials using heat in the complete absence of oxygen. Traditional pyrolysis has been used for decades in various industries, such as turning wood into charcoal and producing coke from coal. The innovation of our cMAP (Catalytic Microwave Assisted Pyrolysis) technology lies in its enhanced safety and efficiency. Unlike most traditional pyrolysis systems that operate at high pressure—which requires more complex engineering and safety systems—our cMAP process uses targeted microwave energy to operate at ambient (atmospheric) pressure. Our mission is to conduct fundamental and applied research, provide education on bioenergy, biochemicals and biomaterials, and support the biobased industry This key distinction offers significant safety benefits: • Inherently Safer Design: Operating at atmospheric pressure drastically reduces the physical forces and associated risks compared to high-pressure systems, making the process inherently safer and easier to control. • Instantaneous Control: The microwave energy source features an easy, instantaneous on-off switch. Much like turning off a light bulb, the core reaction energy can be halted immediately at any sign of irregularity, providing a critical layer of operational safety that is not possible with other thermal methods that take time to shut down. • Precision and Control: Microwave energy allows for a more precise and consistent application of heat, which improves the reliability of the process and the quality of the end products—liquid oils, solid chars, and gases—all of which are fully contained, collected, and utilized. Think of it like the difference between a pressure cooker operating at high pressure (traditional pyrolysis) and a precision oven heating at normal atmospheric pressure (our cMAP technology). The latter offers a fundamentally safer operating regime, with the added safety of being able to shut off the heating energy instantly. This technology is designed specifically to tackle the global crisis of plastic waste pollution. By converting waste plastic into valuable fuels, chemicals, and materials safely and efficiently, we are creating a circular economy that reduces our reliance on virgin fossil fuels and cleans up the existing waste stream. Our shared goal is a cleaner environment. I understand that technical explanations can only go so far. Trust is built on transparency and verification. Therefore, I strongly encourage and support the following: • Independent Verification: The facility’s operations and emissions will be, and should be, rigorously permitted, monitored, and enforced by the relevant state and local environmental protection agencies (e.g., California Pollution Control Agency). These agencies set strict limits based on health standards. • Transparent Reporting: I urge Resynergi to engage in ongoing, transparent communication with the community, sharing compliance data and reports to demonstrate their commitment to safe operation. • Community Dialogue: I am personally willing to participate in a community forum or tour (virtual or in-person, as appropriate) to explain the science behind this technology and answer your questions directly. This project builds upon a mature industrial process and enhances it with modern microwave technology for greater safety, control, and instantaneous response. I believe it can be operated safely and be a net positive for the community and the planet. Thank you for your time and consideration. I am confident that through open dialogue and scientific rigor, we can work together to ensure this project meets its environmental promise while safeguarding the well-being of its neighbors. Sincerely, Roger Ruan, Ph.D. Professor and Director University of Minnesota Member, National Academy of Engineering From:Stephen McWeeney To:Public Comment Subject:Resynergi Date:Tuesday, September 9, 2025 2:48:23 PM EXTERNAL EMAIL Hello City Council Members, My name is Stephen McWeeney and I am the director of an environmental lab in Petaluma. I understand that there is a fair bit of concern about Resynergi and its operations at SOMO Village and it seems to me that there must be some misconceptions of what is happening on site. I took a tour of the facility yesterday and have minimal concern of any hazards it may pose. The fire and emissions risks are lower than most everyday activities. The words "chemical recycling operations" can sound scary but what Resynergi is doing is mitigating the damage of plastics on our environment. It seems to me that a community should be proud of an organization that is actually recycling plastic and taking the first steps in dramatically reducing the need to drill for oil in order to make new plastics. I hope everyone who is skeptical spends the time to explore what Resynergi is doing. Thank you, Stephen Distributed at the meeting of 9/9/25 Distributed at the meeting of 9/9/25 CITY BILLS/DEMANDS FOR PAYMENT September 9, 2025 Check Number: 600016770 -600017109 3,782,539.56 Dated: August 12, 2025 -August 25, 2025 TOTAL $3,782,539.56 Item 7.A CITY BILLS DEMANDS FOR PAYMENT DATED AUG 12 2025 THROUGH AUG 25 2025 CHE CK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOU NT 600016770 08/12/2025 AT&T General Fund I nternet & Broadband 107 .32 600016771 08/12/2025 AT&T Information Technology ISF Internet & Broadband 7,895.48 600016772 08/12/2025 AT&T Water Utility Fund Communication-Phone 62 .4 7 600016773 08/12/2025 AT&T General Fund Communication-Phone 60 .0 5 600016774 08/12/2025 AT&T General Fund Communication-Phone 61.61 600016775 08/12/2025 AT&T Water Utili ty Fund Commun icati on-Phone 31.58 600016776 08/12/2025 AT&T General Fund Communication-Phone 30.02 600016777 08/12/2025 AT&T Genera l Fund Commun ication-Phone 61.61 600016778 08/12/2025 AT&T Genera l Fund Commun ication-Phon e 43.21 600016779 08/12/2025 AT&T Genera l Fund Communication-Phon e 61.61 600016780 08/12/2025 AT&T General Fund Communication-Phone 31.58 600016781 08/12/2025 AT&T Genera l Fund Communication-Phone 31.58 600016782 08/12/2025 AT&T General Fund Communication-Phone 91.62 600016783 08/12/2025 AT&T General Fund Communication-Phone 301.81 600016784 08/12/2025 AT&T General Fund Communication-Phone 61.61 600016785 08/12/2025 AT&T General Fund Communication-Phone 1,390.93 600016786 08/12/2025 AT&T General Fund Communication-Phone 381.14 600016787 08/12/2025 AT&T Infor mation Techno logy ISF Communication-Phone 90.07 600016788 08/12/2025 AT&T General Fund Communication-Phone 61.61 600016789 08/12/2025 AT&T General Fund Communication-Phone 151.68 600016790 08/12/2025 AT&T General Fund Communication-Phone 181.72 600016791 08/12/2025 AT&T General Fund Communication-Phone 58.22 600016792 08/12/2025 AT&T Information Technology ISF Communication-Phone 61.61 600016793 08/12/2025 AT&T General Fund Communication-Phone 31.58 600016794 08/12/2025 AT&T General Fund Communication-Phone 121.65 600016795 08/12/2025 AT&T General Fund Communication-Phone 31.58 600016796 08/12/2025 AT&T General Fund Communication-Phone 61.64 600016797 08/12/2025 AUTO-CH LOR SYSTEM OF NORTHERN CA INC General Fund Contr act -Outsi de Services 253 .80 600016797 08/12/2025 AUTO-CH LOR SYSTEM OF NORTHERN CA INC General Fund Contr act -Outsi de Services 253 .80 600016798 08/12/2025 BALIO SOFTWARE US INC General Fund Software Lie. & Subsc ri ptions 9,940.00 600016799 08/12/2025 BARBARA LEACH D.V.M. General Fund Contr act -Outside Services 5,825.00 600016799 08/12/2025 BARBARA LEACH O.V.M. Spay and Neuter Fund Contract -Outside Services 250 .00 600016800 08/12/2025 BOUNCE HOUSE ENTERTAINMENT INC Measure M Pa r ks Other Exp -Special Events 10,824.00 600016801 08/12/2025 CELLCO PARTNERSH I P Water Utility Fund Communication-Phone 227 .98 600016801 08/12/2025 CELLCO PARTNERSH I P Recycled Water Utility Fund Commun ication-Phone 37 .99 600016802 08/12/2025 CELLCO PARTNERSH I P General Fund Communication-Phone 179.93 600016802 08/12/2025 CELLCO PARTNERSH IP General Fund Communication-Phone 190.05 600016802 08/12/2025 CELLCO PARTNERSHIP General Fund Communication-Phone 58.23 600016802 08/12/2025 CELLCO PARTNERSH IP General Fund Communication-Phone 467 .66 600016802 08/12/2025 CELLCO PARTNERSH IP Information Technology ISF Internet & Broadband 122 .25 Page 1 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600016802 08/12/2025 CE LL CO PARTNERSHIP Fleet Services ISF Communication-Phone 38 .39 600016802 08/12/2025 CELLCO PARTNERSHIP Sewer Utility Fund Communication-Phone 114.41 600016802 08/12/2025 CELLC O PARTNERS HIP Water Uti lity Fund Comm unication-Phone 336 .60 600016803 08/12/2025 CM TAYLOR ELECTRICAL CONTRACTO RS INC Government CIP Capital Projects 7,780.00 600016804 08/12/2025 COMCAST Genera l Fund Contr act -Outside Services 224.46 600016805 08/12/2025 COMCAST Genera l Fund Internet & Broadband 196.77 600016806 08/12/2025 COMCAST General Fund Internet & Broadband 33.12 600016807 08/12/2025 COMCAST General Fund Internet & Broadband 21.40 600016808 08/12/2025 COMCAST General Fund Internet & Broadband 250.80 600016809 08/12/2025 COMCAST General Fund Internet & Broadband 46 .7 4 600016810 08/12/2025 HELEN CROSBY Gener al Fund Defer red In flows 600.00 600016810 08/12/2025 HELEN CROSBY General Fund Grants-Other (600 .00) 600016810 08/12/2025 HELEN CROSBY General Fund Contract Services-I nstructors 600.00 600016811 08/12/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC Gener al Fund Animal Clinic Non-Eligi b le 782 .65 600016812 08/12/2025 SANTA ROSA BLLUEPRINT SERVICES Gener al Fund Othr Accrued Liab.-Sa les Tax 0.08 600016812 08/12/2025 SANTA ROSA BLLUEPR INT SERVICES General Fund Printing (0.08) 600016812 08/12/2025 SANTA ROSA BLLUEPRINT SERVICES General Fund Pri nting 35 .75 600016813 08/12/2025 FASTENAL General Fund Special Dept Expense 22 .80 600016814 08/12/2025 FEDERAL EXPRESS COR PORATI ON General Fund Postage & Sh ippi ng 9 .32 600016815 08/12/2025 JAKE WATERMAN General Fund Contract Services-Instructors 6,860 .00 600016816 08/12/2025 NICK BAR BIERI TRUCKING LL C General Fund Inventories -Diese l 1,095.99 600016816 08/12/2025 NICK BARBIERI TRUCKING LL C General Fund I nventories -Diesel 430 .19 600016816 08/12/2025 NICK BARBIERI TRUCK ING LLC General Fund Inventories -Unl eaded 1,037.28 600016816 08/12/2025 NICK BARBIERI TRUCKING LLC General Fun d Inventories -Unl eaded 731.07 600016816 08/12/2025 NICK BARBIERI TRUCKING LLC General Fund Inventories -Unleaded 504.79 600016816 08/12/2025 NICK BARBIERI TRUCKING LLC General Fund I nventories -Unleaded 585.32 600016817 08/12/2025 GUADALUPE FI GUEROA General Fund Benefits-Vision 65.00 600016818 08/12/2025 ZACHARY MORROW General Fund Special Dept Expense 191.65 600016819 08/12/2025 CRISTIAN FLORES PATINO General Fund Deposits-Ani mal Shelter 95.00 600016820 08/12/2025 ELY HASEK Gener al Fund Ani mal Shelter Fees 100.00 600016820 08/12/2025 ELY HASEK General Fund License & Pe rmits-AS 16.00 600016820 08/12/2025 ELY HASEK Spay and Neuter Fund Chg Srvs-Spay & Nueter 2.00 600016821 08/12/2025 JOS IE SENECAL General Fund Deposits-Animal Shelter 95 .00 600016822 08/12/2025 Isidro Tinoco General Fund Othr Accrued Liab.-PrkRec Rfn d 400.00 600016823 08/12/2025 PACIFIC GAS & ELECTRIC Government CIP Ca pital Projects 19,802.88 600016824 08/12/2025 SHERW IN WILLIAMS General Fund Special Dept Expense 126.17 600016825 08/12/2025 SIX ROBBLEES' INC Water Utility Fu nd Other Exp-Repair System 20 .7 4 600016826 08/12/2025 SONOMA COUNTY CLERK RECORDER ASSESSOR General Fund Advertising 9.00 600016827 08/12/2025 STEVEN TIMM INS General Fund Repair & Maintenance 8,875 .00 600016828 08/12/2025 UNITED RENTALS NORTH AMERICAN INC Water Utility Fund Other Exp-Repa ir System 371.25 600016829 08/12/2025 GCP WW HOLDCO LL C General Fu n d Uniform -Purchase 300.00 600016829 08/12/2025 GCP WW HOLDCO LL C General Fund Uniform -Purchase 350.00 600016830 08/14/2025 ACCESS CIG LLC General Fund Contract -Outside Services 150.12 600016831 08/14/2025 ALLI ANT INSURANCE SERVICES INC Measure M Parks Other Ex p-Special Events 329.00 600016832 08/14/2025 AMSNET LLC Enhanced LF P Tax Act (Mesr H) Cap ita l Asset-Equipment 555.00 600016833 08/14/2025 ARGONAUT CONSTRUCTORS Government CIP Capita l Projects 241,703.00 600016834 08/14/2025 REDACTED RETIREE General Fund Benefit Medica l Reimb 471.40 Page 2 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600016835 08/14/2025 ASCAP Measure M Parks Other Exp-Specia l Events 451.42 600016836 08/14/2025 HAROLD A. STEUBER INC Sewer Uti lity Fund Special Dept Expense 133.25 600016837 08/14/2025 AT&T General Fund Communication-Phone 90.25 600016838 08/14/2025 BADGER METER INC Water Utility Fund Meter & Supplies Existing 34.65 600016839 08/14/2025 BOEHRINGER INGELHEIM ANIMAL HEALTH USA INC General Fund Animal Cl i nic Non-E ligib le 929.14 600016840 08/14/2025 CINTAS General Fund Repair & Maintenance 20.61 600016841 08/14/2025 ADB ENTERPR ISE LLC General Fund Contract -Outside Services 775.00 600016841 08/14/2025 ADB ENTERPRISE LLC General Fund Contract -Outside Services 775.00 600016842 08/14/2025 CLUBCARE IN C Sports Ctr Capitl Faciliy Rsrv Repair & Maintenance 97.63 600016843 08/14/2025 CM TAYLOR ELECTRICAL CONTRACTORS INC Government CIP Capital Projects 10,466.00 600016844 08/14/2025 COMCAST General Fund Internet & Broadband 132.70 600016845 08/14/2025 COMCAST General Fund Internet & Broadband 153.80 600016846 08/14/2025 COMCAST General Fund Internet & Broadband 216.80 600016847 08/14/2025 COMCAST General Fund Internet & Broadband 190.43 600016848 08/14/2025 COMCAST General Fund Internet & Broadband 143.28 600016849 08/14/2025 COMCAST General Fund I nternet & Broadband 559.35 600016850 08/14/2025 THE COMMUN ITY VO ICE/SHAH FAMILY LLC General Fund Printing 7,162.41 600016851 08/14/2025 COMPLETE WELDERS SUPPLY General Fund Animal Clinic Non-Eligible 137.51 600016852 08/14/2025 CORE & MAIN LP Water Utility Fund Repa i r & Maintenance 160.39 600016853 08/14/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Clinic Non-Eligible 371.79 600016853 08/14/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Cl inic Non-Eligible 19.56 600016853 08/14/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Clinic Non-E ligible 802.25 600016853 08/14/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Clinic Non-Elig ible 21.28 600016853 08/14/2025 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Clinic Non-Eligi ble 491.83 600016854 08/14/2025 DC ELECTR IC GROUP INC General Liability ISF General Liab Minor Claim Damag 5,010.13 600016855 08/14/2025 DELL FINANCIAL SERV ICES LLC I nformation Technology ISF Lease-Equipment 63.00 600016856 08/14/2025 DERRICK B LEONARD General Fund Contract Services-Instructors 130.00 600016857 08/14/2025 DISCOUNTCELL LLC Measure M Parks Special Dept Expense 9,516.91 600016857 08/14/2025 DISCOUNTCE LL LLC Measure M Parks Specia l Dept Expense 1,633.47 600016858 08/14/2025 DRAMATISTS PLAY SERVICE INC General Fund Other Exp -PAC Produ ction 3,190.00 600016859 08/14/2025 ERIC THOMSON Measure M Parks Other Exp-Special Events 600.00 600016860 08/14/2025 LMS INVESTMENTS Water Utility Fund Special Dept Expense 75.18 600016861 08/14/2025 FASTENAL General Fund Special Dept Expense 2.01 60001686 1 08/14/2025 FASTENAL General Fu nd Special Dept Expense 21.60 600016861 08/14/2025 FASTENAL General Fund Special Dept Expense 42 .99 600016861 08/14/2025 FASTENAL General Fund Special Dept Expense 14.7 0 600016862 08/14/2025 FEDERATED INDIANS OF GRATON RANCHERIA Government CIP Capital Projects 3,455.35 600016863 08/14/2025 FR IEDMAN'S HOME IMPROVEMENT Water Utility Fund Equipment, Sma ll Office & Tool 97.63 600016863 08/14/2025 FR IEDMAN'S HOME IMPROVEMENT Water Utility Fund Repa ir & Maintenance 4.25 600016864 08/14/2025 FROG POWER EQUIPMENT LLC General Fund Othr Accrued Liab.-Sales Tax 9.05 600016864 08/14/2025 FROG POWER EQUIPMENT LLC General Fund Othr Accrued Liab.-Sa les Tax 0.59 600016864 08/14/2025 FROG POWER EQUIPMENT LLC General Fund Special D ept Expense (9 .05) 600016864 08/14/2025 FROG POWER EQUIPMENT LLC General Fund Special D ept Expense 3,980.67 600016864 08/14/2025 FROG POWER EQUIPMENT LLC General Fund Special Dept Expense (0.59) 600016864 08/14/2025 FROG POWER EQUIPMENT LLC General Fund Specia l Dept Expense 258.48 600016865 08/14/2025 GARDENERS A ID INC General Fund Repa i r & Maintenance 308.66 600016865 08/14/2025 GARDENERS AID INC General Fund Special Dept Expense 647 .71 Page 3 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600016866 08/14/2025 GENEVIEVE FRANKLIN Gener al Fund Contract -Ou t side Services 337.40 600016867 08/14/2025 GH ILOTTI CO NSTRUCTION CO Government CIP Capital Projects 256,855.98 600016868 08/14/2025 GRA INGER IN C Water Utility Fund Equipment, Smal l Office & Tool 175.59 600016868 08/14/2025 GRA INGER INC Water Utility Fund Equipment, Sma ll Office & Tool 1,372.87 600 016868 08/14/2025 GRA INGER INC Water Utility Fund Re pair & Maintenan ce 7.17 600016868 08/14/2025 GRA INGER INC Water Utility Fund Repair & Maintenance 1,594.74 600016869 08/14/2025 GRANICUS LLC General Fund Software Lie . & Su bscri ptions 4,399.75 600016870 08/14/2025 HORIZON DISTR IB UTORS INC General Fund Specia l Dept Expense 64.35 600016870 08/14/2025 HORIZON DISTRIBUTORS IN C Measure M Parks Specia I Dept Expense 11,869.40 600016871 08/14/2025 MARK PIPPIN Sewer Utility Fund Uniform -Purchase 131.70 600016871 08/14/2025 MARK PIPPIN Water Utility Fund Uniform -Purchase 263.40 600016871 08/14/2025 MARK PIPPIN Water Utility Fund Uniform -Pur chase 131.70 600016872 08/14/2025 ROBERT J ITO General Fund Contract Services-Instructors 220.68 600016873 08/14/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 828.93 600016874 08/14/2025 KONE IN C General Fund Contrac t -Outside Services 147.55 600016875 08/14/2025 l.N . CURTIS & SONS General Fund Equipment, Small Office & Tool 795 .66 600016876 08/14/2025 LANGUAGE LINE SERVICES INC Genera l Fund Contract -Outside Services 129.59 600016877 08/14/2025 LEESA FOX General Fund Contract Services-Instructors 123.50 600016878 08/14/2025 REDACTED RETIRE E General Fund Benefit Medical Reimb 410.15 600016879 08/14/2025 NATIONAL ACADEMY OF ATH LETI CS Genera l Fund Contr act Services-Instructors 7,788.94 600016880 08/14/2025 NICK BARB I ERI TRUCKING LLC Ge neral Fund Fuel 1,298.79 600016880 08/14/2025 NICK BARB I ER I TRUC KIN G LL C General Fund Fuel 1,033 .72 600016880 08/14/2025 NICK BARB IERI TRUCK ING LL C General Fund Fue l 1,204.72 600016880 08/14/2025 NICK BARB I ER I TRUCKING LL C General Fund Fuel 402 .89 60001688 1 08/14/2025 OFFICE DEPOT General Fund Office Expense 626.60 600016881 08/14/2025 OFFICE DEPOT General Fund Office Expense 32.13 600016882 08/14/2025 ALANA GILCHR IST Water Uti l ity Fund Uniform -Purc hase 334.99 600016883 08/14/2025 ALANA GILCHR IST Water Uti l ity Fund Uniform -Purc hase 225.45 600016884 08/14/2025 ASHLEY WYRSCH General Fund Tr avel and Tra i ni ng 29 .90 60001688S 08/14/2025 BRITTANY HAWKS General Fund Trave l and Traini ng 581.9 0 600016886 08/14/2025 BR YCE FRASER General Fund Tr ave l and Training 346.15 600016887 08/14/202S BR YCE FRASER General Fund Trave l and Traini ng 346.15 600016888 08/14/2025 CORTNEY BOWSER Sewer Utility Fund Office Expense 17.59 600016888 08/14/2025 CORTNEY BOWSER Wate r Utility Fund Office Expense 17.58 600016889 08/14/2025 JILL KEMPF General Fu nd Travel and Tra in i ng 445 .05 600016890 08/14/2025 JUSTIN WAX General Fund Travel and Tra i ni ng 29 .90 600016891 08/14/2025 KIER AN KEANEY General Fund Trave l and Tra in i ng 872.35 600016892 08/14/2025 LUCAS CHEDA General Fund Recruitment 27 9 .00 600016893 08/14/2025 MARIO GOMEZ General Fund Uniform -Purc hase 300.00 600016894 08/14/2025 AL BERTO GAMIN O Water Utility Fund AR-UB Residential 19.24 600016895 08/14/2025 Angela Brownemiller Water Utility Fund AR-UB Residential 41.96 600016896 08/14/2025 BARBARA WILSON Water Utility Fund AR-UB Residential 3 .33 600016897 08/14/2025 CASCIA NI , NANCY JEA N General Fund AR-Business License 79.00 600016898 08/14/2025 Chris Brog lio Water Util ity Fund AR-UB Resident ial 2.55 600016899 08/14/2025 Cindy & Paul Mattson Water Utility Fund AR -UB Res ident ia l 121.50 600016900 08/14/2025 David Birkett Water Utility Fund AR -UB Res idential 53.19 600016901 08/14/2025 Greg L Swenson Water Utility Fund AR -UB Res idential 57.11 Page 4 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600016902 08/14/2025 Ja m es Sanders Water Utility Fund AR -UB Residential 15.65 600016903 08/14/2025 James Sanders Water Utility Fund AR -UB Residential 140.74 600016904 08/14/2025 JOAN KAMBY Water Utility Fund AR-UB Res idential 42.49 600016905 08/14/2025 JOHN FREER Water Utility Fund AR-UB Residential 92.83 600016906 08/14/2025 KALI LAH WOLFI N-TELLER Water Utility Fund AR -UB Residential 3.84 600016907 08/14/2025 Kavita Mardemootoo Water Utility Fund AR -UB Residential 2.31 600016908 08/14/2025 KIM KUNG Water Utility Fund AR -UB Residential 35.19 600016909 08/14/2025 LACEY PRINH Water Utility Fund AR -UB Residential 90.52 600016910 08/14/2025 Laura Derutte Water Utility Fund AR -UB Residential 6.90 600016911 08/14/202S Madison Puccetti Water Utility Fund AR -UB Residential 20.49 600016912 08/14/2025 Nelson Kellogg General Fund Othr Accrued Li ab.-PrkRec Rfnd 224.00 600016913 08/14/2025 PATRICIA POMPE I-GLOVER Water Utility Fund AR-UB Residential 59.25 600016914 08/14/2025 Peter J Martin Water Utility Fund AR-UB Residential 28.22 600016915 08/14/2025 Ralston Buffam Water Utility Fund AR-UB Residentia l 230.00 600016916 08/14/2025 Tony Kashani Water Utility Fund AR-UB Residentia l 89.24 600016917 08/14/2025 RGH GEOTECHN ICAL & ENVIRONMENTAL CONSULTANTS INC Government CIP Capital Projects 8,265.00 600016918 08/14/2025 RYAN GAV IN DUNNIGAN General Fund Recruitment 625.00 600016919 08/14/2025 SANTA ROSA UN IFORM & CAREER APPAREL General Fund Uniform -Purchase 576.05 600016919 08/14/2025 SANTA ROSA UN IFORM & CAREER APPAREL General Fund Uniform -Purchase 650.88 600016919 08/14/2025 SANTA ROSA UN IF ORM & CAREER APPAREL General Fund Uniform -Purchase 3 1.35 600016920 08/14/2025 SCOTT SEA NOR General Fund Capital Asset-Vehicles 778.00 600016921 08/14/2025 SHAYNA OVERLY General Fund Contract Services -Instructors 1,825.20 600016921 08/14/2025 SHAYNA OVERLY General Fund Contract Services-Instructors 245.05 600016922 08/14/2025 SOUT HERN COMPUTER WAREHOUSE I NC Information Technology ISF Equ ipment, Small Office & Tool 64.76 600016922 08/14/2025 SOUTHERN COMPUTER WAREHOUSE IN C Information Technology ISF Equipment, Small Office & Tool 266.30 600016922 08/14/2025 SOUTHERN COMPUTER WARE HO USE IN C Information Technology ISF Equipment, Small Office & Tool 401.65 600016923 08/14/2025 STROUPE PETROLEUM MAINTENANCE INC Fleet Services ISF Repair & Maintenance 373.45 600016924 08/14/2025 TEAM GH ILOTTI INC Sewer CIP Retention Payable 2,765.5 1 600016924 08/14/2025 TEAM GH ILOTTI INC Sewer CIP Retention Payable 1,616.15 600016924 08/14/2025 TEAM GH ILOTTI IN C Sewer CIP Retention Payable 4,744.52 600016924 08/14/2025 TEAM GHI LOTTI IN C Sewer CIP Retention Payable 6,435.53 600016924 08/14/2025 TEAM GHILOTTI INC Sewer CIP Retention Payab le 6,768.01 600016924 08/14/2025 TEAM GHI LOTTI INC Sewer CIP Retention Payable 3,119.12 600016924 08/14/2025 TEAM GH ILOTTI IN C Sewer CIP Retention Payable 21,557.01 600016924 08/14/2025 TEAM GH ILOTTI INC Sewer CIP Retention Payable 17,576.24 600016924 08/14/2025 TEAM GH ILOTTI IN C Sewer CIP Retention Payable 65,016.61 600016924 08/14/2025 TEAM GH ILOTTI IN C Sewer CIP Retention Payable 54,557.14 600016924 08/14/2025 TEAM GHILOTTI INC Sewer CIP Retention Payable 8,586.25 600016924 08/14/2025 TEAM GHILOTTI INC Sewer CIP Retention Payable 12,906.05 600016924 08/14/2025 TE AM GHI LOTTI IN C Sewer CIP Retention Payable 2,646.71 600016924 08/14/2025 TEAM GHILOTTI IN C Water CIP Retention Payable 75.77 600016924 08/14/2025 TEAM GHI LO TTI IN C Water CIP Retention Payable 1,522.10 600016924 08/14/2025 TEAM GHILOTTI IN C Water CIP Retention Payable 1,315.45 600016924 08/14/2025 TEAM GHILOTTI INC Water CIP Re tention Payable 2,639.04 600016924 08/14/2025 TEAM GHILOTTI IN C Water CIP Retention Payable 15,00S.59 600016924 08/14/2025 TEAM GHILOTTI IN C Water CIP Retention Payable 10,906.38 600016924 08/14/2025 TEAM GH ILOTTI IN C Water CIP Retention Payabl e 12,418.26 Page 5 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FU N D ACCOUNT AMOU NT 600016924 08/14/2025 TEAM GHILOTTI I NC Water CIP Retention Payable 31,277.13 600016924 08/14/2025 TEAM GH ILOTTI I NC Water CIP Retention Payable 34,913.90 600016924 08/14/2025 TEAM GHILOTTI INC Wate r CIP Retention Payable 1,622.35 600016924 08/14/2025 TEAM GH ILOTTI INC Water CIP Retention Payable 895.77 600016924 08/14/2025 TEAM GHILOTTI I NC Water CIP Retention Payable 333.27 600016924 08/14/2025 TEAM GHILOTTI I NC Water CIP Retention Pa yable 1,431.32 600016925 08/14/2025 THE RENTAL PLACE Measure M Parks Other Exp-Specia l Events 500.00 600016926 08/14/2025 US BANK General Fund Ot hr Accrued Liab-P Card 15,4 16.49 600016927 08/14/2025 REDACTED RETI REE General Fund Be nefit Medical Reimb 790.70 600016928 08/14/2025 ZAMARONI QUARRY IN C Water Utility Fund Other Exp-Repair System 782.52 600016929 08/14/2025 WYATT IRRIGATION CO Water Utility Fund Special Dept Expense 383.66 600016930 08/15/2025 ABM SERVICES INC General Fund Contract -Outside Services 3,535.00 600016931 08/15/2025 HAROLD A. STEUBER INC Sewer Utility Fund Contract -Outside Services 8.00 600016932 08/15/2025 BELKORP AG LLC General Fund Equipment, Small Office & Tool 90.73 600016933 08/15/2025 CA DEPARTMENT OF TECHNOLOGY Infor mation Technology ISF Internet & Broadba nd 4,528.14 600016934 08/15/2025 CALMAT CO Water Utility Fund Other Exp-Repair System 297.68 600016934 08/15/2025 CALMAT CO Water Utility Fund Other Exp-Repair System 384.09 600016934 08/15/2025 CALMAT CO Water Utility Fund Other Exp-Repair System 1,094.50 600016934 08/15/2025 CALMAT CO Water Utility Fund Other Exp-Repair System 690.08 600016935 08/15/2025 CIRA General Fund Work ers' Compensation Claims 107,425.92 600016935 08/15/2025 CIRA General Li ability ISF General Liab Se lf l nsur'd Loss 49,114.11 600016936 08/15/2025 REDACTED RET I REE General Fund Benefit Medical Reimb 627.00 600016937 08/15/2025 DOWNTOWN FORD SALES Genera l Fund Capital Asset-Vehicles 80,055.68 600016938 08/15/2025 FRIEDMAN'S HOME IMPROVEMENT Genera l Fund Special Dept Expense 97.94 600016938 08/15/2025 FRIEDMAN'S HOME IMPROVEMENT General Fund Special Dept Expense 92.57 600016939 08/15/2025 GRAINGER INC General Fund Special Dept Expense 65.50 600016940 08/15/2025 JOHN DEERE FINANCIAL Water Utility Fund Special Dept Expense 4.74 600016941 08/15/2025 MOONLIGHT BPO LLC Sewer Utility Fu nd Postage & Shipping 3,794.34 600016941 08/15/2025 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 3,794 .34 600016942 08/15/2025 MOTION INDUSTRIES INC Water Utility Fund Other Exp-Repai r System 30 .18 600016943 08/15/2025 NICK BARB IERI TRUCKI NG LLC Genera l Fund Inventories -Diese l 558.65 600016943 08/15/2025 NICK BARB IERI TRUCKI NG LLC General Fund Inventories -Un leaded 814.78 600016943 08/15/2025 NICK BARB IER I TRUCKI NG LLC Genera l Fund I nventories -Unleaded 672.66 600016943 08/15/2025 NICK BARBIERI TRUCKI NG LLC General Fund I nventories -Unleaded 1,169.55 600016943 08/15/2025 NICK BARBIER I TRU CKING LLC Gener al Fund I nventories -Unleaded 1,012.44 600016944 08/15/2025 NORTHERN COAST OFFIC IALS ASSOCIATION INC General Fund Contract -Outside Services 2,112.00 600016945 08/15/2025 Lauren Funk Gener a l Fund Oth r Accrued Liab.-PrkRec Rfnd 60.00 600016946 08/15/2025 Nancy Morgenroth General Fund Othr Accrued Liab.-PrkRec Rfnd 140.00 600016947 08/15/2025 Santiago Berga n za General Fund Othr Accrued Liab .-P rkRec Rf nd 93.75 600016948 08/15/2025 OWEN EQUIPMENT Water Utility Fund Repair & Maintenance 348.53 600016949 08/15/2025 PACE SUPPLY Water Utility Fund Other Ex p-Repair System (43 .74) 600016949 08/15/2025 PACE SUPPLY Water Utility Fund Other Ex p-Repair System 2,186 .80 600016949 08/15/2025 PACE SUPPLY Water Utility Fund Other Exp -Repair Sy stem (13 .34) 600016949 08/15/2025 PACE SUPPLY Water Utility Fund Other Exp-Repa i r System 666.88 600016949 08/15/2025 PACE SUPPLY Water Utility Fu nd Other Exp -Repair System 605.00 600016949 08/15/2025 PACE SUPPLY Water Util ity Fund Other Exp-Repair System 583.00 600016949 08/15/2025 PACE SUPPLY Water Utility Fund Other Exp -Repair System 212.10 Page 6 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600016949 08/15/2025 PACE SUPPLY Water Uti lity Fund Other Exp-Repair System 33.57 600016949 08/15/2025 PACE SUPPLY Water Utility Fund Other Exp-Re pair System 400.59 60001695 0 08/15/2025 PACIFIC GAS & ELECTRIC General Fund Utility-Electric 10,840.35 600016951 08/15/2025 PACI FIC GAS & ELECTRI C General Fund Utility-Electric 45.07 600016952 08/15/2025 PACIF IC GAS & ELECTR IC General Fund Utility-El ectric 5,362.19 600016953 08/15/2025 PACIFIC GAS & ELECTR IC General Fund Utility-Electric 50.02 600016954 08/15/2025 PACIFIC TECHNO LOGY CCTV IN C Information Technology ISF Eq u i pment, Sm a ll Office & Tool 147.51 600016954 08/15/2025 PACI FIC TECHNOLOGY CCTV INC Information Technology ISF Eq u ipment, Sm a ll Office & Tool 2,780.91 600016955 08/15/2025 THE PAPE ' GROUP INC Water Utility Fund Capital Asset-Equ ipment 15,858.88 600016956 08/15/2025 REDWING BUSINESS ADVANTAGE ACCOUNT Water Utility Fund U ni form -Purchase 237.59 600016956 08/15/2025 REDWING BUSIN ESS ADVANTAGE ACCOUNT Water Utility Fund Uniform -Purchase 300.00 600016956 08/15/2025 REDWI NG BUSINESS ADVANTAGE ACCOUN T Water Utility Fund Uniform -Purchase 300.00 600016957 08/15/2025 REDWOOD LOCK INC Water Utilit y Fund Equipment, Small Office & Tool 41.71 600016958 08/15/2025 REXEL USA INC Water Utility Fund Repair & Maintenance 236.27 600016959 08/15/2025 SO ILAND CO INC Water Utility Fu nd O t her Exp-Repair System 277.50 600016960 08/15/2025 SU PERIOR SUPPLIES INC Water Utility Fu nd Other Exp-Repair System 385 .00 600016960 08/15/2025 SU PE RIOR SUPPLIES IN C Water Utilit y Fund Other Exp-Repair Syst em 1,105.55 600016961 08/15/2025 SYAR INDUSTRIES I NC Water Utility Fund Other Exp-Repair System 268 .54 600016962 08/15/2025 TYLER TECHNOLOGIES INC General Fund Software Lie. & Su bscriptions (4,266.68) 600016962 08/15/2025 TY LER TECHNOLOGIES INC General Fund Software Lie. & Subscriptions 4,266.68 600016962 08/15/2025 TY LER TECHNOLOGIES INC General Fund Software Lie. & Subscriptions 2,934.75 600016962 08/15/2025 TY LER TECHNOLOG I ES INC Sewer Utility Fund Software Lie. & Subscri ptions 1,467.38 60001696 2 08/15/2025 TY LER TECHNOLOG I ES I NC Water Utility Fund Software Lie. & Subscriptio ns 1,467.37 600016963 08/15/2025 HD SUPP LY INC Water Utility Fund Spec ia l De pt Expense 1,470.65 600016964 08/15/2025 NORTH BAY BOHEMIAN General Fund Advertising 279.00 600016965 08/15/2025 WINNER MOTORCY CLE ATTN KARA CR ISP General Fund Repair & Maintenance 549.82 600016966 08/15/2025 WYATT IRRIGATION CO General Fund Special Dept Expense 726.04 600016966 08/15/2025 WYATT IRRIGATION CO General Fund Special Dept Expense 503.31 600016967 08/18/2025 MACQUARIE EQU IPMENT CAP ITAL INC General Fund Lease-Equipment 1,147.46 600016967 08/18/2025 MACQUARIE EQUIPMENT CAP ITAL I NC General Fund Lease-Equipment 40.92 600016967 08/18/2025 MACQUARIE EQU I PMENT CAP ITAL INC General Fund Lease-Eq ui pment 757.28 600016967 08/18/2025 MACQUARIE EQU IPMENT CA PITAL IN C General Fund Lease -Equipment 930.53 60001696 7 08/18/2025 MACQUARIE EQU IPM ENT CA PITAL IN C General Fund Lease -Equipment 60 1.86 600016967 08/18/2025 MACQUARIE EQU IPM ENT CA PITAL INC General Fu nd Lease-E qui pm ent 895.58 600016967 08/18/2025 MACQUAR IE EQUIPMENT CA PITAL INC General Fund Lease-E quipm ent 2,009.37 600016967 08/18/2025 MACQUARIE EQUIPMENT CA PITAL INC General Fund Lease-Equipment 40 0.19 600016967 08/18/2025 MACQUARIE EQUIPMENT CA PI TAL INC General Fu nd Lease-Equ ipment 264.37 600016967 08/18/2025 MACQUARI E EQU IPMENT CA PI TAL INC General Fund Le ase-Equipment 400 .19 600016967 08/18/2025 MACQUARIE EQUIPMENT CAP ITAL INC General Fund Lease-Equi pment 496 .76 600016967 08/18/2025 MACQUARIE EQUIPMENT CA PITAL INC General Fund Lease-Equipment 400.19 600016967 08/18/2025 MACQUARIE EQUIPMENT CAP ITAL INC General Fund Lease -Equipment 400.19 600016968 08/19/2025 AT&T General Fund Commu nication-Ph o ne 29 .72 600016969 08/19/2025 AT&T MOBILI TY General Fund Comm unication-Phone 179.48 600016969 08/19/2025 AT&T MOBILITY General Fu nd Commu nication-Phone 129 .98 600016969 08/19/2025 AT&T MOBILITY General Fu nd Communication-Ph one 134 .61 600016969 08/19/2025 AT&T MOBILI TY General Fund Communication-Phone 44.87 600016969 08/19/2025 AT&T MOBILI TY General Fund Communication-Phone 44 .87 Page 7 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUN T AM OUNT 600016969 08/19/2025 AT&T MOBILITY General Fund Communication-Phone 219 .72 600016969 08/19/2025 AT&T MOBILITY General Fund Communication-Phone 124.27 600016969 08/19/2025 AT&T MOBI LITY General Fund Communication-Phone 44.87 600016969 08/19/2025 AT&T MOBI LITY General Fund Communication-Phone 493.57 600016969 08/19/2025 AT&T MOBILITY General Fund Communication-Phone 3,071 .32 600016969 08/19/2025 AT&T MOBILITY General Fund Communi cation-Phone 1,819.43 600016969 08/19/2025 AT&T MOBI LITY General Fund Communication-Phone 1,791.27 600016969 08/19/2025 AT&T MOBILITY Genera l Fund Commu nication-Phone 179.48 600016969 08/19/2025 AT&T MOBILITY General Fund Communication-Phone 89 .74 600016969 08/19/2025 AT&T MOBILITY I nformation Technology ISF Communication-Phone 89 .74 600016969 08/19/2025 AT&T MOBI LITY Fl eet Services ISF Communication-Phone 44 .87 600016969 08/19/2025 AT&T MOBI LITY Sewer Utility Fund Communication-Phone 44.87 600016969 08/19/2025 AT&T MOBILITY Sewer Utility Fund Communication-Phone 259 .96 600016969 08/19/2025 AT&T MOBI LITY Water Utility Fund Communication-Phone 44.87 600016969 08/19/2025 AT&T MOBI LITY Water Utility Fund Communication-Phone 770 .01 600016969 08/19/2025 AT&T MOBI LITY Recycled Water Util ity Fund Communication-Phone 40.24 600016970 08/19/2025 CDW GOVERNMENT Infor mation Technology ISF Equipment, Small Office & Tool 867.03 600016971 08/19/2025 CITY OF SANTA ROSA Recycled Water Utility Fund Water Purchase 35,362.71 600016972 08/19/2025 COMCAST Infor mation Technology ISF Internet & Broadband 241.06 600016973 08/19/2025 COMCAST Genera l Fu nd I nternet & Br oadband 188.23 600016974 08/19/2025 COMCAST General Fund Internet & Broadband 191.46 600016975 08/19/2025 COMCAST BUSINESS General Fund I nternet & Br oadband 547.88 600016975 08/19/2025 COMCAST BUS INESS General Fund Internet & Br oadband 148.38 600016976 08/19/2025 FASTENAL General Fund Supplies-Jan itorial Svs 290 .30 600016976 08/19/2025 FASTENAL General Fund Supplies-Jan itorial Svs 271.96 600016977 08/19/2025 GRAINGER INC General Fund Repair & Maintenance 49 .65 600016978 08/19/2025 HI NDERLITER DE LLAMAS AND ASSOCIATES General Fund Co ntract -Outside Services 1,650 .00 600016978 08/19/2025 HI NDERLITER DE LLAMAS AND ASSOCIATES General Fund Contract -Outside Services 600 .00 600016979 08/19/2025 LAURIE PHI LLIPS General Fund Contract Services-Instructors 3,565 .25 600016980 08/19/2025 LIFE ASSIST I NC General Fund Other Exp-First Aid Supplies 729 .95 600016980 08/19/2025 LIFE ASS IST I NC General Fund Other Exp-First Aid Supplies 486 .63 600016981 08/19/2025 NICK BARBIER I TRUCK ING LLC General Fund Fu el 1,66 7.63 600016981 08/19/2025 NICK BARBIER I TRUCK ING LLC General Fund Fu el 1,644 .06 600016982 08/19/2025 OFFICE DEPOT General Fund Office Expense 18.57 600016982 08/19/2025 OFFICE DEPOT General Fund Office Expense 125 .28 600016983 08/19/2025 Alicia Donohue General Fund Othr Accrued Liab.-PrkRec Rf nd 426 .00 600016984 08/19/2025 Bridget Hale General Fund Othr Accrued Liab .-PrkRec Rf nd 400 .00 600016985 08/19/2025 Juan Castellanos General Fund Othr Accrued Liab.-PrkRec Rfnd 800 .00 600016986 08/19/2025 Karen Reyes General Fund Othr Accrued Liab.-PrkRec Rf nd 800 .00 600016987 08/19/2025 Marti n Herrera General Fund Othr Accrued Liab.-PrkRec Rf nd 100.00 600016988 08/19/2025 PACIFIC GAS & ELECTRIC General Fund Utilit y-Electric 7,589 .97 600016989 08/19/2025 PACIFIC GAS & ELECTR IC General Fund Util ity-Electric 585 .33 600016989 08/19/2025 PACIFIC GAS & ELECTR IC General Fund Util it y-E lectric 915 .07 600016989 08/19/2025 PACIFIC GAS & ELECTR IC General Fund Util ity-Electric 1,868 .70 600016989 08/19/2025 PACIFIC GAS & ELECTR IC General Fund Utilit y -Electric 3,255.18 600016990 08/19/2025 PACIFIC GAS & ELECTR IC Gener al Fund Non-Capital Proj ects 24 .64 600016991 08/19/2025 PACIFIC GAS & ELECTR IC Gener al Fund Utility-Electric 4,576.63 Page 8 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600016991 08/19/2025 PACIFIC GAS & ELECTRIC General Fund Utility-Electric 4,572.37 600016991 08/19/2025 PACIFIC GAS & ELECTRIC Sewer Utility Fund Utility-Electric 14,651.21 600016991 08/19/2025 PACIFIC GAS & ELECTRIC Water Utility Fund Utility-Electric 62,087.64 600016992 08/19/2025 PETALUMA HEALTH CENTER Graton Mitigation Contracts-Problem Gambl ing 4,326.86 600016993 08/19/2025 PETALUMA PEOPLE SERVICES CENTER General Fund Contract -Outside Services 69,228.00 600016994 08/19/2025 REDWOOD LOCK INC General Fund Contract -Outside Services 1,392.04 600016995 08/19/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform -Purchase 780.53 600016996 08/19/2025 SONOMA COUNTY TAX COLLECTOR General Fund Othr Accrued Liab.-BIA TOT 5,764.45 600016996 08/19/2025 SONOMA COUNTY TAX COLLECTOR General Fund Othr Accrued Liab .-BIA TOT (5,283.78) 600016996 08/19/2025 SONOMA COUNTY TAX COLLECTOR General Fund Othr Accrued Liab .-BIA TOT 160,866.40 600016996 08/19/2025 SONOMA COUNTY TAX COLLECTOR General Fund Chrg Srvs-BIA TOT (115.29) 600016996 08/19/2025 SONOMA COUNTY TAX COLLECTOR General Fund Chrg Srvs-BIA TOT 105.67 600016996 08/19/2025 SONOMA COUNTY TAX COLLECTOR General Fund Chrg Srvs-BIA TOT (3,217 .33) 600016997 08/19/2025 SONOMA COUNTY WATER AGENCY Water Utility Fund Water Purchase 377,378.89 600016998 08/19/2025 SOUTHERN COMPUTER WAREHOUSE INC Information Technology ISF Equipment, Small Office & Tool 275.27 600016999 08/19/2025 SUPERIOR SUPPLI ES IN C Water Utility Fund Other Exp-Repair System 1,143.60 600017000 08/19/2025 DARREN HERNANDEZ Water Utility Fund Contract -Outside Services 60.36 600017001 08/19/2025 US BANK General Fund Othr Accrued Liab-P Card 8 ,764.15 600017002 08/19/2025 US BANK General Fund Othr Accrued Liab-P Card 17,343.33 600017003 08/19/2025 WERLE ENTERPRISE LLC NATIONAL PR IN T & PROMO General Fund Printing 225.47 600017004 08/19/2025 WESTERN EXTERMINATOR General Fund Repair & Maintenance 69.98 600017004 08/19/2025 WESTERN EXTERMINATOR General Fund Repair & Maintenance 120.00 600017004 08/19/2025 WESTERN EXTERMINATOR General Fund Repair & Maintenance 120.00 600017004 08/19/2025 WESTERN EXTERMINATOR Gener al Fund Repair & Maintenance 120.00 600017005 08/19/2025 GC P WW HOLDCO LLC General Fund Uniform -Purchase 300.00 600017005 08/19/2025 GCP WW HOLDCO LLC General Fund Uniform -Purchase 350.00 600017006 08/20/2025 15000 INC Government CIP Capital Projects 6 ,900.00 600017006 08/20/2025 15000 INC Government CIP Capital Projects 5 ,175.00 600017007 08/20/2025 ACCESS CIG LL C General Fund Contract -Outside Services 10.00 600017008 08/20/2025 AUTOZONE INC Fle e t Services ISF Special Dept Expense 65.18 600017009 08/20/2025 CITY OF SANTA ROSA Sewer Utility Fund Laguna Plant & SubRegional Exp 1,106,295.36 600017009 08/20/2025 CITY OF SANTA ROSA Publ i c Faci l ity Finance AB1600 Laguna Plant & Su bRegional Exp 33,909.01 600017010 08/20/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC Government CIP Capital Projects 1,870.00 600017011 08/20/2025 DARKTRACE HOLDIN GS LI M ITED Information Technology ISF Softwar e -Secur ity 11,585.21 600017012 08/20/2025 DARKTRACE HOLDIN GS LI M ITED Information Technology ISF Software-Security 39,852.42 600017013 08/20/2025 GRAINGER INC Fleet Services ISF Special Dept Expense 9 .85 600017014 08/20/2025 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for OS 674.40 600017014 08/20/2025 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 272.22 600017014 08/20/2025 HANSEL FORD IN C Fleet Services ISF Fleet Veh Repairs for Police 1,385.98 600017014 08/20/2025 HANSEL FORD IN C Fl eet Services ISF Fleet Veh Repairs for Police 644.06 600017014 08/20/2025 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 345.00 600017014 08/20/2025 HANSEL FO RD IN C Fleet Services ISF Fleet Veh Repairs for Police 1,859.87 600017014 08/20/2025 HANSEL FORD IN C Fl eet Services ISF Fleet Veh Repairs for Sr Cntr 746.55 600017014 08/20/2025 HANSEL FORD IN C Fleet Services ISF Specia I Dept Expense (59.66) 600017014 08/20/2025 HANSEL FORD IN C Fleet Services ISF Special Dept Expense (149.4 1) 600017015 08/20/2025 JOHN DEERE FINANC IAL Fleet Services ISF Fleet Veh Repairs for Parks 621.79 600017015 08/20/2025 JOHN DEERE FINANC IAL Fle et Services ISF Fleet Veh Repairs for Parks 352 .25 Page 9 of 14 CHECK NUMBER CHEC K DATE VENDOR NAME FUND ACCOUNT AMOUNT 600017016 08/20/2025 LES SCHWAB T I RE CENTER General Fund Special Dept Expense 5.48 600017016 08/20/2025 LES SCHWAB T I RE CENTER General Fund Special Dept Expense 5.48 600017017 08/20/2025 MARCUS SPRAGUE General Fund Travel and Tr aining 15,720.00 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for SWR 428.40 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Police 196.95 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Streets (399.20) 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 20.85 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 79.68 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 95.37 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 69.93 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 221.26 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 49.45 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 11.17 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 319.57 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense 197.66 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense (36 .00 ) 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense (11 .92) 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense 62.52 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 7.24 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense 29.36 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense 26.56 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense 84.67 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 16.97 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 45.96 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense (46 .73) 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense (179 .64) 600017018 08/20/2025 SANTA ROSA AUTO PARTS Fleet Services ISF Specia l Dept Expense (100 .75) 600017019 08/20/2025 OCCU -MED LTD General Fund Recruitment 335 .10 600017019 08/20/2025 OCCU-MED LTD General Fund Recruitment 100.00 600017020 08/20/2025 Marin Sheriff General Fund Travel and Trai n i ng 1,375.00 600017021 08/20/2025 POWERPLAN Fleet Services ISF Fleet Veh Repairs for Streets 45 .38 600017022 08/20/2025 CNH INDUSTRIAL AMERICA LLC Fleet Services ISF Fleet Veh Repa i rs for Parks 312.92 600017022 08/20/2025 CNH INDUSTRIAL AMERICA LLC Fleet Services ISF Fleet Veh Repa i rs for Parks 55.72 600017023 08/20/2025 SANTA ROSA CAMPWAY INC Fleet Services ISF Fleet Veh Repa i rs for Streets 2,362.44 600017024 08/20/2025 SCOTT SEANOR General Fund Capita l Asset-Vehicles 778 .00 600017024 08/20/2025 SCOTT SEANOR General Fund Capital Asset-Vehicles 778 .00 600017025 08/20/2025 SOILAND CO INC General Fund Othr Acc rued Liab.-Sales Tax (27 .52) 600017025 08/20/2025 SOILAND CO INC General Fund Othr Accrued Liab.-Sales Tax (13 .34) 600017025 08/20/2025 SOILAND CO INC Water Uti lity Fund Other Exp-Repair System 27 .52 600017025 08/20/2025 SOILAND CO INC Water Utility Fund Other Exp-Repair System 282 .30 600017025 08/20/2025 SOILAND CO INC Water Uti lity Fund Other Exp-Repair System 13 .34 600017025 08/20/2025 SOILAND CO INC Water Utility Fund Other Exp-Repai r System 136.80 600017026 08/20/2025 SOUTHERN T IRE MART LLC Fleet Services ISF Fleet Veh Repairs for Po lice 664 .05 600017026 08/20/2025 SOUTHERN T IRE MART LLC Fleet Services ISF Fleet Veh Repairs for Parks 348 .50 600017026 08/20/2025 SOUTHERN TIRE MART LLC Fleet Services ISF Fleet Veh Repairs for Parks 442 .06 600017027 08/20/2025 VESTIS GROUP INC Fleet Servic es ISF Uniform Laundry 30 .11 600017027 08/20/2025 VESTIS GROUP INC Fleet Se rvices ISF Uniform Laundry 30 .11 Page 10 of 14 CH ECK NUMBE R CHECK DATE V ENDOR NAME FUND ACCOUNT A M OUNT 600017027 08/20/2025 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 33.71 600017027 08/20/2025 VEST IS GROUP INC Fleet Services ISF Uniform La undry 30.11 600017027 08/20/2025 VEST IS GROUP INC Fleet Services ISF Uniform Laundry 30.11 600017027 08/20/2025 VESTIS GROUP INC Fleet Services ISF Hazard Material 40.00 600017028 08/21/2025 4 LEAF INC General Fund Contract -Outside Services 180.00 600017029 08/21/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 133.00 600017029 08/21/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 286.00 600017029 08/21/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fu nd Contract -Outside Services 312.00 600017029 08/21/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract -Outside Services 312.00 600017029 08/21/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fu nd Contract -Outside Services 312.00 600017029 08/21/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fu nd Contract -Outside Services 364.00 600017029 08/21/2025 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fu nd Contract -Outside Services 312.00 600017030 08/21/2025 AMERICAN BACKFLOW PRODUCTS COMPANY Water Ut i lity Fund Repair & Maintenance 192.62 600017030 08/21/2025 AMERICAN BACKFLOW PRODUCTS COMPANY Water Ut i lity Fu nd Repair & Maintenance 305.30 600017031 08/21/2025 AUTOZONE INC Fleet Services ISF Special Dept Expen se 6.38 600017032 08/21/2025 CALMAT CO Water Utility Fund Other Exp -Repai r System 547.78 600017032 08/21/2025 CALMAT CO Water Utility Fund Other Exp -Repair System 123.04 600017033 08/21/2025 CENTRALSQUARE TECHNOLOGIES LLC General Fund Software Lie. & Subscriptions 47,958.75 600017034 08/21/2025 CITY OF ROHNERT PARK Fleet Services ISF Fleet Veh Repa i rs for Fi re 49.84 600017035 08/21/2025 COMPREHENSIVE DRUG TESTING INC Sewer Utility Fund Specia l Dept Expense 207.50 600017035 08/21/2025 COMPREHENSIVE DRUG TESTING INC Water Utility Fu nd Special Dept Expense 207.50 600017036 08/21/2025 CORELOGIC INFORMATION SOLUTIONS INC General Fund Software Lie. & Subscriptions 235.69 600017036 08/21/2025 CORELOGIC INFORMATION SOLUTIONS INC Water Utility Fund Contract -Outside Services 3.12 600017037 08/21/2025 CREAMS TOWING INC Fleet Services ISF Fleet Veh Repairs for Police 150.00 600017037 08/21/2025 CREAMS TOWING IN C Fleet Services ISF Fleet Veh Repairs for Po lice 150.00 600017038 08/21/2025 DAIOHS USA INC General Fund Special Dept Expense 159.90 600017039 08/21/2025 DC ELECTRIC GROUP I NC General Liability ISF General Liab Minor Cla i m Damag 17,755.00 600017039 08/21/2025 DC ELECTRIC GROUP INC General Liabil ity ISF General Liab Minor Claim Damag 23,395.00 600017040 08/21/2025 EDDY DEN IZ Government CIP Retention Payable 797.85 600017040 08/21/2025 EDDY DEN IZ Government CIP Retention Payable 4,854.35 600017041 08/21/2025 EUREKA OXYGEN CO Water Utility Fu nd Repair & Maintenance 92.25 600017042 08/21/2025 GHD INC Government CIP Capital Projects 68,355.09 600017042 08/21/2025 GHD INC Government CIP Capital Projects 29,324.70 600017043 08/21/2025 GRAINGER INC Water Utility Fu nd Equipment, Sma ll Office & Tool 261.61 600017043 08/21/2025 GRAINGER INC Water Utility Fu nd Equipment, Small Office & Tool 24.09 600017043 08/21/2025 GRAINGER INC Water Utility Fund Equipment, Small Office & Tool 17.81 600017044 08/21/2025 GREEN VALLEY CONSULTING ENGINEERS General Fund Contract -Outside Services 8 ,595.00 600017045 08/21/2025 LES SCHWAB TIRE CENTER General Fund Special Dept Expense 47.94 600017046 08/21/2025 METROPOLITAN PLANNING GROUP General Fund Contract -Outside Services 7,205.00 600017046 08/21/2025 METROPOLITAN PLANN ING GROUP General Fund Contract -Outside Services 1,035.00 600017047 08/21/2025 MILLER PACIF IC ENG INEERING GROUP I NC Government CIP Capital Projects 2,636.96 600017048 08/21/2025 MSI FUEL MANAGEMENT INC Fl eet Services ISF Capital Asset-E quipment 19,336.38 600017049 08/21/2025 NEON ONE General Fund Transa t ion Fee s 5,869.22 600017049 08/21/2025 NEON ONE General Fund Transation Fees 882.59 600017049 08/21/2025 NEON ONE General Fund Transation Fees 2,529.95 600017050 08/21/2025 NICK BARB IERI TRUCKING LLC General Fund Inventories -Diesel 231.98 6 00017050 08/21/2025 NI CK BARB IER I TRUCKING LLC General Fund Inventories -Diesel 356.71 Page 11 of 14 CHECK NUMBER CHECK DATE VENDOR NAM E FUND ACCOUNT AMOUNT 600017050 08/21/2025 NICK BARBIERI TRUCK ING LLC General Fund Inventories• Unleaded 1,176.71 600017050 08/21/2025 NICK BARBIERI TRUCK ING LLC General Fund Inventories• Unleaded 759.66 600017050 08/21/2025 NICK BARB IERI TRUCKING LLC General Fund Inventories • Unleaded 1,146.26 600017050 08/21/2025 NICK BARBIERI TRUCKING LLC General Fund I nventories· U n leaded 433.03 600017050 08/21/2025 NICK BARBIER I TRUCKING LLC General Fund Inventories • Unleaded 1,075.25 600017050 08/21/2025 NICK BARBIERI TRUCKING LLC General Fund I nventories • Unleaded 820.29 600017050 08/21/2025 NICK BARBIERI TRUCKING LLC Fleet Services ISF Special Dept Expense 2,412.26 600017051 08/21/2025 OCCUPAT IONAL HEALTH CENTERS OF CALIFORNIA General Fund Recruitment 99.00 600017052 08/21/2025 OFFICE DEPOT General Fund Office Expense 335.18 600017052 08/21/2025 OFFICE DEPOT General Fund Office Expense 42.40 600017052 08/21/2025 OFFICE DEPOT General Fund Equipment, Sma l l Office & Tool 180.49 600017052 08/21/2025 OFFICE DEPOT General Fund Special Dept Expense 134.30 600017053 08/21/2025 BRYCE FRASER General Fund Travel and Training 346.15 600017054 08/21/2025 Adriana Ramirez General Fund Othr Accrued Liab .·PrkRec Rfnd 800.00 600017055 08/21/2025 April Savage General Fund Othr Accrued Liab .·PrkRec Rfnd 240.00 600017056 08/21/2025 Denise Thach General Fund Othr Accrued Liab .-PrkRec Rfnd 10.00 600017057 08/21/2025 Elizabeth Gauna General Fund Othr Accrued Liab .·PrkRec Rfnd 400.00 600017058 08/21/2025 Ernesto Sandoval General Fund Othr Accrued Liab .-PrkRec Rfnd 800.00 600017059 08/21/2025 Jackson Ouellette General Fund Othr Accrued Liab .-PrkRec Rfnd 400.00 600017060 08/21/2025 Jasmin Zazaboi General Fund Othr Accrued Liab .·PrkRec Rfnd 400.00 600017061 08/21/2025 Jennifer Garcia General Fund Othr Accrued Liab .•PrkRec Rfnd 100.00 600017062 08/21/2025 Noelle Brennan General Fund Othr Accrued Liab .·PrkRec Rfnd 100.00 600017063 08/21/2025 Reyff Electric I nc. General Fund Building Standards SB1473 1.00 600017063 08/21/2025 Reyff Electric I nc . General Fund Building I nspection Fe~ 195.00 600017064 08/21/2025 Rosa Espinoza General Fund Othr Acc r ued Liab .·PrkRec Rfnd 800.00 600017065 08/21/2025 Sandra Chavez General Fund Othr Accrued Liab .·PrkRec Rfnd 800.00 600017066 08/21/2025 Sheri Shurtz General Fund Othr Accrued Liab .-PrkRec Rfnd 53.12 600017067 08/21/2025 OWEN EQU IPMENT Water Utility Fund Repair & Maintenance 38.05 600017068 08/21/2025 PACE SUPPLY Sewer Utility Fund Special Dept Expense (5.82) 600017068 08/21/2025 PACE SUPPLY Sewer Utility Fund Special Dept Expense 290.84 600017068 08/21/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System {33 .79) 600017068 08/21/2025 PACE SUPPLY Water Utility Fund Other Exp-Repa i r System 1,689.60 600017069 08/21/2025 BLUETRITON BRANDS INC General Fund Specia l Dept Expense 184.79 600017070 08/21/2025 REDWOOD LOCK INC Fleet Services ISF Fleet Veh Repairs for Police 93.29 600017070 08/21/2025 REDWOOD LOCK INC Fleet Services ISF Fleet Veh Repairs for Parks 217.80 600017070 08/21/2025 REDWOOD LOCK INC Fleet Services ISF Special Dept Expense 6.59 600017070 08/21/2025 REDWOOD LOCK INC Fleet Services ISF Special Dept Expense 64.09 600017071 08/21/2025 RINCON VALLEY YARD AND GARDEN INC Water Utility Fund Repair & Maintenance 291.93 600017072 08/21/2025 SHUMS CODA ASSOC IATES INC General Fund Contract • Outside Services 180.00 600017072 08/21/2025 SHUMS CODA ASSOC IATES INC General Fund Contract • Outside Services 10,407.46 600017072 08/21/2025 SHUMS CODA ASSOC IATES INC General Fund Con t ract • Outside Services 240.00 600017072 08/21/2025 SHUMS CODA ASSOC IATES INC General Fund Contract• Outside Services 360.00 600017072 08/21/2025 SHUMS CODA ASSOCIATES INC General Fund Contract • Out side Services 6,914.57 600017072 08/21/2025 SHUMS CODA ASSOCIATES INC Gener al Fund Contr act· Ou t side Services 300.00 600017073 08/21/2025 SMOTHERS General Fund Othr Accrued Liab.-Sales Tax (3.27) 600017073 08/21/2025 SMOTHERS Fleet Services ISF Fleet Veh Repairs for Po lice 3.27 600017073 08/21/2025 SMOTHERS Fleet Services ISF Fleet Veh Repairs for Po lice 188.33 Page 12 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600017073 08/21/2025 SMOTHERS Fleet Services ISF Special Dept Expense (240.37) 600017073 08/21/2025 SMOTHERS Fleet Services ISF Special Dept Expense 240.37 600017074 08/21/2025 SONOMA COUNTY CLERK RECORDER ASSESSOR Water CIP Capital Projects 50.00 600017075 08/21/2025 SONOMA COUNTY PERM IT/RESOU RCE MGMT DEPT Government CIP Capital Projects 44,791.70 600017076 08/21/2025 URBA N37 IN C General Fun d Deposits-Developer 60.00 600017076 08/21/2025 URBAN37 IN C General Fund Other Rev-Developer Deposit (60.00) 600017076 08/21/2025 URBAN37 I NC General Fund Developer Deposit Expense 60.00 600017076 08/21/2025 URBAN3 7 IN C General Fund Contract -Outside Services 180.00 600017077 08/21/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capital Projects 7,515.00 600017077 08/21/2025 WHITLOCK & WE INBERGER TRANSPORTATION INC Government CIP Capital Projects 1,547.00 600017077 08/21/2025 WHITLOCK & WE INBERGER TRANSPORTATION I NC Government CI P Capital Projects 1,843.00 600017077 08/21/2025 W HI TLOCK & WE INBERGER TRANSPORTATION INC Government CIP Capital Projects 1,880.60 600017077 08/21/2025 WHITLOCK & WE IN BERGER TRANSPORTATION INC Government CIP Capital Projects 1,685.00 600017078 08/21/2025 ZAMARO NI QUARRY INC Water Utility Fund Other Exp -Repair System 91.77 600017079 08/21/2025 WILLDAN FINANCIAL SERV ICES Government CIP Capital Projects 61.00 600017080 08/21/2025 WYATT IRRIGATION CO Water Utility Fu nd Repair & Maintenance 77.98 600017081 08/21/2025 ZFA STRUCTURAL ENG I NEERS General Liability ISF Gen eral Liab M i nor Cla im Da mag 146.25 600017082 08/22/2025 AT&T Information Technology ISF Internet & Broadband 7,895.46 600017083 08/22/2025 BETTYJANE HOTALING General Fund Contract Services-Instructors 1,292.78 600017084 08/22/2025 CASEY PULLEY General Fund Contract Services-Instructors 689.00 600017085 08/22/2025 COMCAST General Fund Internet & Broadband 216.80 600017086 08/22/2025 COMCAST General Fund Internet & Broadband 153.80 600017087 08/22/2025 CO RE & MAIN LP Water Utility Fund Repair & Maintenance 160.39 600017088 08/22/2025 LMS INVE STMENTS General Fund Sp ecial Dept Expense 549.64 600017089 08/22/2025 HILDEBRAND CONSULTING LLC Water Utility Fund Contract -Outside Services 4,567.50 600017089 08/22/2025 HILDEBRAND CONSULTING LLC Recycled Water Utility Fund Contract -Outside Services 2,682.50 600017090 08/22/2025 JYOT I MCCALL General Fund Contract Services-Instructors 1,137.50 600017091 08/22/2025 MARK CLEMENTI General Fund Recruitment 774.00 600017092 08/22/2025 MORRIS DISTR IBUTING Rohnert Park Foundation Other Exps-Concessions 664.05 600017093 08/22/2025 MATTHEW SNODGRASS General Fund Travel and Tra ining 148.35 600017094 08/22/2025 Bryan Krueger General Fund Othr Accrued Liab.-P rkRec Rfnd 240.00 600017095 08/22/2025 Jacob Carranco General Fund Othr Accrued Liab.-P rkRec Rfnd 100.00 600017096 08/22/2025 Maria Showers General Fu nd Othr Accrued Liab.-PrkRec Rfnd 100.00 600017097 08/22/2025 Ta b itha Lazanich General Fund Othr Accrued Liab.-PrkRec Rfnd 130.00 600017098 08/22/2025 PITNEY BOWES INC Gener al Fund Special Dept Expense 382.57 600017099 08/22/2025 UBEO MIDCO, LLC Information Technology ISF Contract -Outside Services 563.22 600017100 08/22/2025 RELIABLE HARDWARE & STEE L CO General Fund Special Dept Expense 88.09 600017101 08/22/2025 REXEL USA INC General Fund Sp ecial Dept Expense 238.08 600017101 08/22/2025 RE XE L USA INC General Fu nd Special Dept Expense 238.08 600017101 08/22/2025 REXEL USA INC General Fund Special Dept Expense 422.19 600017102 08/22/2025 SANTA ROSA UNIFORM & CAREER AP PAREL General Fund Uniform -Purchase 23.08 600017103 08/22/2025 SELECTRON TECHNOLOG I ES INC Sewer Utility Fund Contract -Outside Services 300.00 600017103 08/22/2025 SELECTRON TECHN OLOG I ES INC Water Utility Fund Contract -Outside Services 300.00 600017104 08/22/2025 JASON LOU IS General Fu nd Travel and Training 1,425.14 600017105 08/22/2025 MARIE-LOUISE CLARK Measure M Parks Other Exp -Special Events 600.00 600017106 08/22/2025 UN ITED RENTA LS NORTH AMERICAN INC General Fund Special Dept Expense 43.89 600017107 08/22/2025 ZAMARON I QUARRY INC General Fund Specia I Dept Expense 795.34 Page 13 of 14 CHECK NUMBER CHECK DATE VENDOR NAME 600017108 08/22/2025 W INNE R MOTORCYCLE ATTN KARA CR ISP 600017109 08/22/2025 PRECISION SOUND CRAFT FUND General Fund Measure M Parks Page 14 of 14 ACCOUNT Repai r & Maintenance Other Ex p-Specia l Events AMOUNT 3,768.49 6,487.50 3,782,539.56 MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, August 26, 2025 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Giudice called the joint regular meeting to order at 5:02 p.m., which was legally noticed on August 21, 2025. Council Present: Gerard Giudice, Mayor Emily Sanborn, Vice Mayor Susan H. Adams, Councilmember Jackie Elward, Councilmember (arrived at 5:02 p.m.) Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Director of Finance Howze, Director of Community Services Bagley, Director of Public Safety Mattos, Human Resources Director Cannon, Public Works General Services Operations Manager Bunte, Senior Analyst Carey, Information Systems Operations Manager Cotter, and City Clerk Lopez Cuevas. 2.READING OF THE LAND ACKNOWLEDGMENT Recited by Mayor Giudice. George Barich spoke against the Land Acknowledgment. Peter Alexander spoke in support of the Land Acknowledgment. 3.PLEDGE OF ALLEGIANCE Led by Vice Mayor Sanborn. 4.PRESENTATIONS Mayor's Proclamation: Proclaiming August 26, 2025, as Women's Equality Day in the City of Rohnert Park. Mayor Giudice read the proclamation and presented it to Commission on the Status of Women Vice Chair Melanie Jones-Carter, Vice Mayor Emily Sanborn, councilmembers Susan H. Adams, Jackie Elward, and Samantha Rodriguez, City Manager Marcela Piedra, City Attorney Michelle Kenyon, Finance Director Betsy Howze, Human Resources Director Jamie Cannon, Director of Development Services Ali Giudice, Director of Community Services Cindy Bagley, Director of Public Works Vanessa Garret and City Clerk Sylvia Lopez Cuevas. Item 7B1 City of Rohnert Park Joint Regular Meeting Minutes for City Council August 26, 2025 RPFA/CDC Successor Agency Page 2 of 5 A. Mayor's Proclamation: Proclaiming September 2025 as National Service Dog Month in the City of Rohnert Park. Mayor Giudice read the proclamation and presented it to Paws for Purple Hearts Senior Program Instructor Marjorie LaReste and Claire Richardson Paws for Purple Hearts Regional Site Manager. 5. DEPARTMENT HEAD BRIEFINGS A. Informational Report by Director of Community Services Cindy Bagley Regarding Pickleball Courts Signage. Director of Community Services Bagley and Public Works General Services Operations Manager Bunte provided an overview of the pickleball courts project including the installation of new “pickleball use only” signage, and informed that the poles, nets and court paint is being funded by the Rohnert Park Pickleball Club. 6. PUBLIC COMMENTS Per City Council Protocols, Mayor Giudice requested to extend the public comment period to 50 minutes due to the high number of speaker cards received. ACTION: Moved/seconded (Rodriguez/Elward) to extend the public comment period to allow commenters 2.5 minutes each to speak. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES: None, ABSENT: None, ABSTAINS: None. Jim Bell, Sephanie Lennox, Molly Rubardt, Michael Puccetti, Kirsten VanNys, Patrick Mundy, Justin Flake, Erich Zuver, Karleen Novak, Jose Morales, Gregory Schmid, Sharon Wultich, Kevin Arnold, Barbara Marland, Mike Bodily, Alima Koniak, Wowlvenas Seward-Katzmiller, Karen Hudson, Emma Hatton, Sahara Hatton, and Robin Hobbins spoke against the Resynergi project. Aaron Burton spoke about the agreement SEIU and the city recently reached. Peter Alexander spoke about project mockingbird, Sandy Banso, and media manipulation. Mayor Giudice stated for the record “I lease property at SOMO Village and my ten years on the city Planning Commission and almost five years on the City Council I've recused myself from any items regarding SOMO village.” ACTION: Moved/seconded (Adams/Rodriguez) to further extend the public comment period to allow two additional commenters. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES: None, ABSENT: None, ABSTAINS: None. Sarah Paige and Ana Maria Hogue spoke against the Resynergi project. City Manager Piedra thanked the residents for attending the meeting and explained that the company is not operating at this time, the company is going through an approval process, and City of Rohnert Park Joint Regular Meeting Minutes for City Council August 26, 2025 RPFA/CDC Successor Agency Page 3 of 5 the company must meet certain conditions under the administrative permit process. The City issued a stop order, and the permit will be revoked if Resynergi does not meet those conditions. The Bay Area Air Quality Management District issued the notification process and they have extended the public comment period to October 3, 2025. Mayor Giudice declared a recess at 6:32 p.m. and reconvened the meeting at 6:43 p.m. City Attorney Kenyon explained that the Council cannot call a special meeting because the Council is not able to take any action at this time. All commenters should provide their comments to the Bay Area Air Quality Management District meeting on October 3, 2025 where action will be taken by the Bay Area Air Quality Management District. 7. CONSENT CALENDAR 7.A Acceptance of Reports from Finance Department 1. City Bills/Demands for Payment dated July 29, 2025, through August 11, 2025 2 Successor Agency- Cash Report as of July 31, 2025 3. City- Cash Report for Month as of July 31, 2025 7.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting and City Council Special Meeting, August 12, 2025 7.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed 7.D Receive Annual 2024/2025 Fiscal Year Alcoholic Beverage Service Ordinance (ABSO) Report Pursuant to Rohnert Park Municipal Code 8.34.190 7.E Adopt Resolution 2025-060 Awarding the Construction Contract for the City Hall Building Improvements Project CIP2501 to CWS Construction Group, Inc. for $1,825,000, Authorizing the City Manager to approve up to $273,750 (15%) in Change Orders, Approving the Project Plans and Specifications, and Finding the project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302) 7.F Adopt Resolution 2025-061 Authorizing a Budget Amendment Appropriating $30,000 from the Traffic Safety Fund to Fund a New Non-CIP Project for the Installation of an All Way Stop at the Intersection of Bodway Parkway and Camino Colegio (Exempt from the California Environmental Quality Act (CEQA) under 15301(c) because it is a minor alteration of Public Infrastructure) 7.G Adopt Resolution 2025-062 Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Service Employees' International Union - Local 1021 (SEIU) 7.H Adopt a Resolution 2023-063 Authorizing and Approving a Memorandum of Understanding between the County of Sonoma and the City of Rohnert Park to Provide a location for the Health-to-Go Project Vending Machine and Outline the Roles and Responsibilities of the County and the City in the Health-To-Go Project City of Rohnert Park Joint Regular Meeting Minutes for City Council August 26, 2025 RPFA/CDC Successor Agency Page 4 of 5 ACTION: Moved/seconded (Rodriguez/Adams) to approve the consent calendar. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES: None, ABSENT: None, ABSTAINS: None. 8. REGULAR ITEMS A. Discuss Proposed Amendments to the City Council Protocols (the Established Procedural Rules for the Conduct of City Council Meetings and Council Business), Adopt a Resolution Amending the City Council Protocols, and Adopt Separate Resolutions Establishing 5:30 p.m. as the Start Time for Regular Meetings of the Rohnert Park City Council and the Community Development Commission of the City of Rohnert Park Effective January 1, 2026. City Clerk Lopez Cuevas presented this item. Recommended Action(s): 1) adopt City Council Resolution 2025-064 Amending the City Council Protocols (the Established Procedural Rules for the Conduct of City Council Meetings and Council Business Policy Number 1. 02. 001) and Rescinding Resolution 2023- 047; 2) adopt City Council Resolution 2025-065 Rescinding Resolution 2019-013 and Establishing 5:30 P.M. as the Start Time for Regular Meetings of the Rohnert Park City Council effective January 1, 2026; and 3) Acting as the Community Development Commission (CDC), adopt CDC Resolution 2025-001 Rescinding Resolution 2010-08 and Establishing 5:30 p.m. Start Time for CDC Meetings effective January 1, 2026. PUBLIC COMMENTS: Steve Keith spoke in support of public engagement and starting the meetings at 5:30 p.m. ACTION: Moved/seconded (Rodriguez/Elward) to adopt Council Resolution 2025-064, Council Resolution 2025-065 and Community Development Commission Resolution 2025-001. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES: None, ABSENT: None, ABSTAINS: None. B. Consider Adopting a Resolution Establishing Utility Rate Setting Procedures for Water and Sewer Rates Under Proposition 218, and Assembly Bill 2257 (Government Code Sections 53750 through 53759.2) and Repealing Resolution No. 2011-25. Finance Director Howze presented this item. Recommended Action(s): Adopt Resolution 2025-066 Establishing Utility Rate Setting Procedures for Water and Sewer Rates Under Proposition 218, and Assembly Bill 2257 (Government Code Sections 53750 through 53759.2) and Repealing Resolution No. 2011-25. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Rodriguez/Elward) to adopt Resolution 2025-066. City of Rohnert Park Joint Regular Meeting Minutes for City Council August 26, 2025 RPFA/CDC Successor Agency Page 5 of 5 Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES: None, ABSENT: None, ABSTAINS: None. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Adams reported on the Rohnert Park Cotati Regional Library Advisory Board Meeting (8/19) • Councilmember Rodriguez reported on the Chamber of Commerce Board of Directors (8/19) • Vice Mayor Sanborn reported on the Santa Rosa Plain Groundwater Sustainability Agency Board of Directors (8/14) and Zero Waste Sonoma Board of Directors Meeting (8/21) • Mayor Giudice reported on the Sonoma County Mayors' and Councilmembers' Board of Directors and Association General Meeting in Cloverdale (8/14), Golden Gate Bridge, Highway & Transportation District Building and Operating Committee, Finance-Auditing Committee & Governmental Affairs and Public Information Committee (8/21), Golden Gate Bridge, Highway & Transportation District Board of Directors Meeting (8/22) and Sonoma County Mayors and Councilmembers Legislative Committee (8/22) was cancelled. • Councilmember Rodriguez reported on the State of Black Businesses (8/15) 10. COMMUNICATIONS Vice Mayor Sanborn stated Utilities Operations Manager Mark Henderson provided a tour of the Water Facilities and Water Tanks around the city. She invited all to attend tomorrow’s tacos and job opportunities event at Sonoma State University. Councilmember Rodriguez reminded all of the last day to sponsor the Chamber of Commerce “Chili Ribs and Bibs” event. She also invited to all to attend the 4th Annual Soul Festival, the Annual Pacific Islander Festival and congratulated Old Caz on their 6th birthday last weekend. She also invited all to attend the last “Party at the Plaza” this Friday. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA None. 12. PUBLIC COMMENT Doris Ellis spoke against the Resynergi project. 13. ADJOURNMENT Mayor Giudice adjourned the meeting at 7:37 p.m. _____________________________________ __________________________________ Sylvia Lopez Cuevas, City Clerk Gerard Giudice, Mayor City of Rohnert Park City of Rohnert Park MINUTES OF THE SPECIAL MEETING OF THE CITY OF ROHNERT PARK CITY COUNCIL Thursday, August 26, 2025 MEETING LOCATION: CITY HALL – COUNCIL CHAMBERS 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Giudice called the special meeting to order at 4:00 p.m., which was legally noticed on August 21, 2025. Council Present: Gerard Giudice, Mayor Emily Sanborn, Vice Mayor Susan H. Adams, Councilmember Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Deputy City Attorney Allan Cohen, Management Analyst II Bowzer, and City Clerk Sylvia Lopez Cuevas. 2. CLOSED SESSION A. Public Comments: None. B. Mayor Giudice made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 4:01 p.m. in CONFERENCE ROOM 2A to Consider Conference with Legal Counsel - Anticipated Litigation (Government Code Section 54956.9(d)(4): One Case City Clerk Lopez Cuevas departed the meeting at 4:02 p.m. C. Mayor Giudice reconvened the open session in Council Chambers at 5:00 p.m. and stated there was no reportable action. 3. ADJOURNMENT Mayor Giudice adjourned the special meeting at 5:00 p.m. _____________________________________ __________________________________ Sylvia Lopez Cuevas, City Clerk Gerard Giudice, Mayor City of Rohnert Park City of Rohnert Park Item 7B2 ITEM NO. 7.C. 1 Meeting Date: September 9, 2025 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non-Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey-Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. Staff previously reported that electrical upgrades were needed at all City radio antenna sites. The City contracted with CM Taylor, Inc. to complete the electrical work and with Dailey Wells to reinforce the cell tower base at Magnolia Park due to a structural issue. Building permits for this work were secured, and the electrical upgrades at the Pump Station, Fire Station No. 2, and Magnolia Park are now complete. The structural modifications at Magnolia Park have also been successfully finished. There is no additional progress to report at this time. As described on the August 26, 2025 Staff Report, Dailey Wells and their tower subcontractor have been mounting the antenna equipment and microwave gear at the City’s radio sites. This portion of the work is scheduled to be completed by September 14, 2025. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.C. 2 ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act (“CEQA”) because it does not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City’s action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City’s values of communication and integrity and the City’s strategic priority Goal C “Ensure the effective delivery of public services.” OPTIONS CONSIDERED: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. 2. No other options were considered as this action is required by law and by Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with the progress report. Department Head Approval Date: N/A City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 9/2/2025 Attachments: 1. None. ITEM NO. 7.D. 4907-7401-7615 v2 1 Meeting Date: September 9, 2025 Department: Public Works Submitted By: Amanda Bunte, Acting Director of Public Works Prepared By: Eydie Tacata, Senior Public Works Analyst Agenda Title: Adopt Resolution Approving the Second Amendment to the Antenna Site Licensing Agreement with New Cingular Wireless PCS, LLC, for a Telecommunication Tower Located at Northern Fire Station and Finding the Amendment Categorically Exempt From Review Under The California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061(B)(3) And 15301 RECOMMENDED ACTION: Adopt Resolution Approving the Second Amendment to the Antenna Site Licensing Agreement with New Cingular Wireless PCS, LLC, for a Telecommunication Tower Located at Northern Fire Station and Finding the Amendment Categorically Exempt From Review Under The California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061(B)(3) And 15301. BACKGROUND: On August 9, 2005, the Rohnert Park City Council approved an Antenna Site License Agreement (“Agreement”) between the City and New Cingular Wireless PCS, LLC (which became wholly owned by AT&T in 2006) for the installation and operation of a cellular macrofacility at Public Safety Station #2 (commonly referred to as “Northern Station”) located at 5200 Country Club Drive. The Agreement (Attachment 1) allowed AT&T to lease space from the City to: • Mount antennas and related wireless communications equipment on existing City-owned monopoles at Northern Station which were previously constructed by another telecommunications carrier and then turned over to City ownership; • Construct a concrete block enclosure to house electrical panels, transformers, and interconnect boxes to support AT&T’s equipment on the monopole; and • Gain access to easements for maintenance and electrical conduit to serve AT&T’s equipment. AT&T began construction on the facility on October 4, 2005, which established the “Commencement Date” of the Agreement. The Agreement has been in effect for almost 20 years. During that time, the First Amendment of the Agreement (Attachment 2) was negotiated and approved in 2013, allowing AT&T to install then-new LTE technology and additional antennas, and for the City to increase the monthly License Fee. A City consent letter executed in 2018 updated the Agreement to replace Exhibit B-1 with plans reflecting updated equipment. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.D. 4907-7401-7615 v2 2 (See Attachment 3.) AT&T’s 2018 equipment work did not expand the leased premises, so no License Fee increase was applied. The Agreement will expire this year on October 4, 2025, which is the anniversary of the Commencement Date of October 4, 2005 (i.e. the date Licensee began construction of the site equipment). AT&T began discussions with the City in 2022, seeking reductions in the monthly fee and annual fee escalation. City staff and AT&T have negotiated mutually acceptable terms resulting in the proposed Second Amendment of the Agreement, attached as Exhibit A to the Resolution. ANALYSIS: In 2021, AT&T contacted the City to seek a renewal of the long-term site license agreement for their macrofacility at Northern Station. AT&T sought reductions in both the monthly license fee and annual escalations, proposing $5,800/month and 2% annual escalations to start on October 4, 2022, for an initial term of 5 years and an additional 5 renewal terms (i.e. total proposed renewal Agreement of 30 years). At the time, AT&T approached the City, the monthly license fee was $5651/month, and the annual escalation was 4%. After several rounds of negotiation, the parties have tentatively agreed to a renewed 20 year Agreement (i.e. one 5-year “New Extension Term”, plus three 5-year “Additional Extension Terms”), with an initial License Fee of $6,000/month for the first year. The 4% per year escalation will remain the same. Proposed Renewed Agreement Will Secure Long-Term Revenue Stream to City The Second Amendment to the Agreement allows AT&T continued use of the City’s property to provide wireless services to their Rohnert Park customers in the northern part of town, and secures an ongoing revenue stream for the City that supports the General Fund. City staff feels that the license fees that would result from the proposed Second Amendment are fair, especially in light of being able to retain 4% annual increases every year. The City has five other site license agreements with carriers at 3 City sites: AT&T at Benicia Park, T-Mobile at Benicia Park, T-Mobile at Northern Station, T-Mobile at Public Safety Headquarters, and Verizon at Magnolia Park. The fees resulting from this Second Amendment are in line with the fees from the other existing agreements with other carriers. Keeping Telecommunications Facility at Existing Site is Consistent with City Policy Without an Agreement renewal, the existing one will expire and AT&T would need to decommission and remove its equipment from the Northern Station. If AT&T wants to maintain its current level of service and customer base, the carrier could try to relocate to a nearby site that fulfills its technical requirements (i.e. facility height, space for an enclosure building, access to power). Seeking a new site, securing planning approvals, developing construction plans, and constructing a new macrofacility is time-consuming and expensive for a carrier. For these reasons, AT&T is motivated to remain at Northern Station. By renewing the Agreement and keeping AT&T’s macrofacility at the Northern Station site, the City also follows its telecommunications siting preferences in the Rohnert Park Municipal Code Chapter 17.07.020 E.10.d. Location and Configuration Preferences, which states among its preferences, “Collocations with existing wireless communication facilities on an existing pole or utility pole” over new installations in general. Continuing to have AT&T sited at Northern Station through a renewed Agreement promotes efficient use of existing infrastructure, which are ITEM NO. 7.D. 4907-7401-7615 v2 3 the monopoles and firehose drying rack, which have been in place for close to 20 years at the Northern Public Safety Station. Agreement Renewal will Help Maintain Telecommunications the Community Relies On As of late 2023, the National Center for Health Statistics reported that approximately 76% of American adults lived in households without a landline phone, relying solely on wireless services. As the state's largest landline provider, AT&T has indicated that as of early 2024, only about 5% of California households still used traditional landline services. It is likely that the Rohnert Park community follows national and state trends similarly, meaning that a majority of our households are wireless-only. Maintaining existing wireless facilities is of critical importance not only for the carrier but for most of our residents’ communication and information needs. For the reasons above, staff recommends that the City Council consider and adopt the resolution approving the Second Amendment to the Antenna Site License Agreement with New Cingular Wireless (i.e. AT&T), which would renew the Agreement as amended by prior amendments and administrative actions, for a 20-year term, starting on October 4, 2025. ENVIRONMENTAL ANALYSIS: This action of approving an amendment to a site license agreement does not itself have an environmental impact. The facilities on the site subject to the agreement are existing, and the action itself does not cause any expansion of the existing facilities. For these reasons, the action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The approval of the Second Amendment results in a renewal of a 20-year agreement for a site license of an existing communications facility so that the carrier can continue to provide cellular service to users in Rohnert Park and the City will continue to collect fee revenues to allow use of a City facility. This action aligns with the City Council’s multi-year broad goals of “Long Term Financial Sustainability” and “Community Quality of Life”. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends adopting a resolution approving and authorizing execution of the Second Amendment to the Antenna Site Licensing Agreement, as it will secure license fee revenue for the City, provide familiar and mutually-agreed terms by which the carrier operates, and allow the cellular macrofacility at Northern Station for as long as Agreement is in effect (up to a maximum of 20 years). 2. Alternative: Do not adopt a resolution approving this amendment and direct staff to negotiate different terms. City staff time and consultant resources will be expended to return to AT&T and negotiate different terms. The current Agreement expires on October 4, 2025; it is possible that the Agreement will lapse prior to coming to new agreed-upon terms. It is important to value the relationship the City has with AT&T with regard to this site, as it would be large loss of income for the City over time in the event AT&T decided to terminate the lease and move their equipment elsewhere. This Alternative is not recommended. ITEM NO. 7.D. 4907-7401-7615 v2 4 FISCAL IMPACT/FUNDING SOURCE: The initial monthly fee to be received by the City with this proposed Second Amendment to the Agreement with AT&T at Northern Station is $6,000/month in the first 12 months of the Agreement to the General Fund (specifically Acct. 10001399-50103, Rents-Cell Tower), starting in October 2025. While the monthly license fee revenue from this carrier at this facility is currently $6611/month, without a renewed Agreement from the proposed Second Amendment, the monthly revenue would drop to $0/month starting in October 2025, as the Agreement will expire without the approved Second Amendment. Department Head Approval Date: 7/16/2025 City Attorney Approval Date: 8/20/2025 Finance Director Approval Date: 8/19/2025 City Manager Approval Date: 8/24/2025 Attachments: 1. Antenna Site License Agreement dated August 9, 2005 2. First Amendment to Antenna Site License Agreement 3. Consent Letter dated August 2, 2018 4. Resolution 2025-068 a. Exhibit A to Resolution: Second Amendment to Antenna Site License Agreement ANTENNA SITE UCENSE AGREEMENT THIS ANTENNA SITE UCENSE AGREEMENT (this "Agreement") is effective as of __ August 9 , 20�, ("Effective Date") by and between The City of Rohnert Park ("Licensor) and New Cingular Wireless PCS, LLC, a Delaware limited liability company ('Licensee"). 1, PREMISES. Licensor is the owner of a parcel of land (t he "Land") and building (the "Building") located at 5200 Country Club Drive, Rohnert Park, CA 94928 (the Land and Building are collectively, the "Property"). The Land is more particularly described In Exhibit "A" attached hereto. The Premises, as described on the attached Exhibit "B", are the applicable portions of the Property in which Licensee shall have the right to place the equipment described on Exhibit "C" and Paragraph 2(a) below (the "Site Equipment"), subject to the terms of this Agreement. Exhibit C shall also contain a description of the services to be provided from the Site Equipment. 2, UCENSE TO USE. (a)Subject to the terms and conditions hereinafter set forth, an d in consideration of the duties, covenants andobligations of Licensee hereunder, Licensor hereby grants unto Licensee, a non-exclusive license (the "License") for theinstallation, operation, maintenance, and repair of Licensee's Site Equipment consisting of a maximum of six (6) antennas(HSl • x Wl 0.4" x D4.6"), and seven (7) equipment cabinets (dimensions) in the Premises at the sole cost of Licensee.License shall construct (at its sole expense), a hose drying rack up on which the above referenced antennas shall beattached. Upon completion of construction, Licensor shall own the subject hose drying rack. The hose dryingrack/antenna mount is not part of the Site Equipment. Licensee shall use the Premises only for the purpose of providing_the services detailed in Exhibit C of this Agreement for which it shall receive all necessary governmental approvals.Licensee agrees that Licensee's Site Equipment shall be considered Licensee's personal property. No other rights aregranted herein. Licensor makes no warranties, Implied or otherwise, as to the fitness of the Premises for Licensee'sintended use. Licensee has inspected the Land, Building, and rooftop and accepts the same "AS IS" and agrees thatLicensor is under no obligation to perform any work or provide any materials to prepare the Property for Licensee. In noevent shall Licensor be obligated to provide the use of any facilities, including_ existing building entrances and riserconduit. (b)Licensor authorizes Licensee to prepare, execute and file all required applications to obtain governmentapprovals for the operation of Licensee's Site Equipment under this Agreement and agrees to reasonably assist Licensee with such applications. Licensee has the right to obtain a title report from a title insurance company of its choice and tohave the Property surveyed by a surveyor of Licensee's choice at Licensee's expense. Prior to the commencement ofconstruction, in the event Licensee determines, in its sole discretion, due to the title report results or survey results, thatthe condition of the Property or Premises is unsatisfactory, Licensee will have the right to terminate this Agreement uponwritten notice to Licensor. Licensee may also perform and obtain, at Licensee's sole cost and expense, soil borings,percolation tests, engineering procedures, environmental investigation or other tests or reports on, over, and under the Property, necessary to determine if the Licensee's use of the Premises will be compatible with Licensee's engineeringspecifications, system, design, or operations. (c)Licensor and Licensee acknowledge and agree that the relationship between them is solely that of Licensor andLicensee and nothing herein shall be construed to constitute the parties as employer /employee, partners, joint ventures, co-owners, or otherwise as participants in a joint or common undertaking. Neither party, nor its employees, agents, orrepresentatives, shall have any right, power, or authority to act or create any obligation, express or implied, on behalf of the other. (d)In no event shall Licensee use the Premises to enable other providers of communications services to providecommunications services to any tenant, occupant or licensee of the building or to any tenant, occupant or licensee of anyother building. (e)Licensee agrees that, at no time during the term of this License will it use or permit the use of its Site Equipmentin ways that are inconsistent with Paragraph 2, or Exhibit "C" of this Agreement. 3, ADDITIONAL EQUIPMENT. Upon the written consent of Licensor which may be withheld in Licensors' sole discretion, and in accordance with Paragraph 2 above, Licensee may add equipment to this Property, in addition to the above reference d Site Equipment ("Additional Site Equipment"). The parties expressly acknowledge and agree that the Annual License Fee set out in Paragraph 5 is based, in part, upon the type and quality of service currently expected to be provided by the Site Equipment described in Exhibit "C". Notwithstanding anything to the contrary, Licensee shall have the right, without Licensor's consent, to upgrade, replace, modify or remove any of the Site Equipment within the Premises. In the event Licensee replaces existing antennas with others that are greater than one (1) foot larger in either length or width, Licensor and Licensee agree that an increase in the amount of equipment in the Premises may be ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 reflected in an increase to the Annual License Fee. Said additional payments shall become part of the Annual License Fee and shall be due to Licensor upon the date Licensee begins construction on the Additional Site Equipment with the anniversary of such payments to coincide with the Commencement Date, as described in Paragraph 4 below. Additional Site Equipment shall be specifically described in an addendum to this Agreement, (which will contain and incorporate the same terms, conditions, and obligations of this Agreement) to be signed by both parties. 4.TERM. The term of this License shall be for five (5) years, commencing on date Licensee beginsconstruction of the Site Equipment, or four months from the Effective [)ate oftllis t-greernl!�!,_ whichever occurs first (the ·commencement Date") and terminating on the fifth (5th(anniversary of the Commencement Date (the "Term"). ThisAgreement shall automatically be extended for three (3) additional Terms of five (S) years ("Renewal Term") unlessLicensee notifies Licensor in writing at least ninety (90) days prior to the expiration of the first Term of its intention not toextend the Term. In the event Licensee extends this Agreement, the subject License Fee shall continue to increase by 4%per year as described in Paragraph 5 below. 5.PAYMENTS. Upon the Commencement Date, Licensee shall pay Licensor the nonrefundable fee (the"License Fee") of $25,800.00 per year due and payable in advance in twelve (12) monthly payments of $2, 1 50.00 commencing on the Commencement Date. The License Fee shall automatically increase by four percent (4%) per year. In the event Licensor terminates this Agreement pursuant to Paragraph 22 below, all sums paid or payable to Licensor pursuant to this Paragraph shall become and remain the property of Licensor. The License Fee shall be payable to Ll_censo.r at the addres_s s_et forth below. 6.SECUITY DEPOSIT. Within fifteen (15) days of the Commencement Date, Licensee shall deposit withLicensor the sum of Four Thousand Dollars ($4,000.00) to be held as a security deposit ( the "Security Deposit"). Said Security Deposit shall be held by Licensor as security for the faithful performance by Licensee of the terms, covenants, and conditions of this Agreement. If Licensee defaults under this Agreement, which default is not cured by Licensee, Licensor, in addition to its other remedies, may use apply, or retain all of this Security Deposit to compensate or partially compensate Li ce nsor for any loss, damage, or expense incurred by Licensor by reason of Licensee's uncured default. Upon the termination of this Agreement, in the event Licensee has not caused an event of default, Licensor shall return the Security Deposit to Licensee within thirty (30) days of Licensee's vacation of the Property 7.TAXES. Licensee shall pay personal property taxes on Licensee's personal property on the Premises. Inthe event Licensor's real property taxes increase as a result of Licensee's use of the Premises, Licensee must reimburse such tax increase to Licensor within thirty (30) days of receipt of written notice and reasonable evidence thereof. Licensee hereby accepts and assumes full and exclusive liability for and shall hold Licensor harmless from the payment of Licensee's taxes and other expenses arising from the conduct of Licensee's business on or in the Property. 8.CONSTRUCTION. (a)Prior to the commencement of construction, Licensee shall (at its sole cost and expense) submit to Licensorworking drawings, plans, and specifications detailing the location, size, and weight of the Licensee's Site Equipmentspecifically describing the prop osed construction and work. No work shall commence until Licensor has approved samein writing, which approval shall not be unreasonably withheld. Notwithstanding the foregoing, Licensor shall have theright not to approve such plans if th ey are not aesthetically satisfactory to Licensor in both fitness and appearance.Approval or disapproval and required changes shall be delivered to Licensee within twenty (20) working days after thereceipt of such plans from Licensee. Any changes to the approved plans by Licensee must be re-submitted to Licensorfor its re-approval. In no event shall Licensor's approval of such plans be deemed a representation that they comply withapplicable laws, ordinances, or rules and regulations or will not cause interference with other communication systems,such responsibility being solely Licensee's. Licensee agrees that all construction and installation work shall be performedat Licensee's sole cost and expense, in a neat, responsible, and workmanlike manner using generally acceptedconstruction standards consistent with such reasonable requirements as shall be imposed by Licensor. Licensee shall hirethose contractors (at its sole cost and expense) previously utilized by Licensor, to make and repair any penetrations tothe roof or parapet of the Building. Licensee shall maintain a watertight installation of its Site Equipment on and in theBuilding. Licensee shall label each cable placed in or on the Building as well as each antenna. Label information shallinclude where cable originates, where cable terminates along with the name of the company that owns the cables andantennas. (b)Licensee understands and agrees that the structural integrity of the load-bearing capability of the roof andinterior of the Building, the moisture resistance of the Building membrane, and the ability of Licensor to use all parts of the roof and interior of the Building are of critical importance to Licensor. Licensee agrees that the specifications andplans it will provide shall be of sufficient specificity to ensure that these concerns are addressed, and Licensee furtheragrees that the actual installation of Licensee's Site Equipment shall be in accordance with those specifications. Licensee 2 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 also agrees that it wlll not place any Site Equipment on the Property where the weight of the equipment exceeds the floor or roof-load capacity of the area where the Site Equipment is placed. (c)Licensee shall repair any damage to the Land, Property, or Building where such damage is caused by Licensee,any of its agents, representatives, employees, contractors, or subcontractors, as a result of the installation, construction,operation, maintenance, and repair of Licensee's Site Equipment, at its sole cost, as soon as possible, but in no eventmore than five (5) days from the date Licensee was first notified of such damage. All repairs shall be performed to thesatisfaction of Licensor. If Licensee fails to repair or refinish any such damage, Licensor may, in its sole discretion, repair, or refinish such damage and Licensee shall reimburse Licensor for all costs and expenses incurred in such repairor refinishing. (d)Licensee shall not during construction or otherwise, in Licensor's sole and reasonable judgment, impede accessio or in any way obstruct, interfere with or hinder the use of the Land, Building's loading docks (if applicable), thesidewalks around the Building or any entrance ways thereto. If any other foregoing occurs, Licensee shall take correctiveaction as soon as possible, and shall use best efforts to correct same within two (2) hours of notice by Licensor. (e)Licensee represents and warrants that (i) it shall obtain, at its sole cost and expense, prior to· start of construction, all necessary federal, state, and municipal permits, licenses, and approvals and (ii) Licensee's SiteEquipment, and placement of such Site Equipment shall comply with all applicable safety standards, as modified fromtime to time, of any governing body with jurisdiction over Licensee's operations. Licensee shall prominently label anyequipment with appropriate safety warnings when human exposure to radio frequency radiation may exceed the safetystandards referred to in this paragraph. {f) Licensee understands and agrees that the aesthetic characteristics of the Building and Property are of significant commercial importance to Licensor and agrees to ensure that the installed appearance of the Site Equipment shall match the colors, architectural, and other aesthetic features of the Building and/or Property. 9.UTIUTIES. Licensee shall be responsible for providing, at no cost to Licensor, a separate electricalpanel and meter for the Site Equipment and shall be responsible to the local electric utility for the electrical and any other utility costs attributable to the Site Equipment. Subject to Licensor's approval of the location, which approval shall not be unreasonably withheld, Licensee shall have the right to place utilities on (or to bring utilities across) the Land and Building in order to service the Premises and the Site Equipment. In the event Licensor permits Licensee to draw electricity from the existing utilities, Licensee shall pay Licensor, as additional fees, a Utility Charge (the "Utility Charge") in the monthly sum of /a. Licensee shall provide Licensor, at Licensee's cost, a digital monitor or submeter that allows Licensor to etermine the amount of power used by Licensee. If Licensor determines the cost of electricity consumed by Licensee exceeds the Utility Charge, then Licensee, upon receipt of written notice by Licensor and receipt of reasonable evidence of such cost, shall (I) reimburse Licensor for the difference within thirty (30) days of the date of such notice and thereafter (ii) pay the increased monthly Utility Charge to account for Licensee's actual electrical usage. The Utility Charge shall be due upon the installation of the Site Equipment and shall be paid to Licensor concurrently with Licensee's payment of the License Fee. Both parties agree that Licensor shall not be held liable for any damages sustained by Licensee resulting from Licensee's use of these utilities. Licensee shall pay the cost of any electrical upgrade needed at this Building as a result of the operation of License e's Site Equipment. 10.MAINTENANCE AND ACCESS. Licensor will be solely responsible for the maintenance and care of thehose drying rack (referenced in Paragraph 2(a) and els ewhere in this Agreement) that will be built by Licensee and owned by Licensor. Licensee, through its designated and approved employees and contractors, shall be solely responsible for the maintenance and care of the Site Equipment and shall maintain the same in a clean, sanitary, and safe condition and in good repair and free of any defects at all times during this Agreement. Licensee, at its sole cost, expense, and risk, shall ensure that a physical inspection of the rooftop portion of the Site Equipment occurs at intervals of at least one time per year and that this inspection include a survey of structural integrity and a review and correction of any loose bolts, fittings, or other appurtenances. Licensee shall provide to Licensor, in writing, the results of such inspection not more than ten (1 0) days following each such inspection. In the absence of such a notification, Licensor shall have the right (but not the obligation) to conduct or arrange for such an inspection and corrective action and Licensee agrees to pay Licensor for the cost of same. In the event this Agreement applies to Site Equipment installed in a building owned by Licensor or on Licensor's property adjacent to a police or fire st ation, Licensee shall have access to Premises during normal business hours (9am-5pm, Monday through Friday) upon twenty-four (24) hours advance notice to Licensor. At the time that such notice is given, Licensee shall inform Licensor of the names of the persons who will be accessing the Building or police/fire station property, the reason for entry, and the expected duration of the work to be performed. In the event of an emergency (including any equipment failure), Licensee may access the Building or police/fire station property on a 24-hour, seven-day per week basis and shall use best efforts to provide prior notice to Licensor before entering suchproperty . In the event this Agreement applies to Site Equipment installed directly on land owned by Licensor, then 3 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 Licensee and its employees, agents, and subcontractors, will have twenty-four (24) hour per day, seven (7) day per week pedestrian and vehicular access to and over the Property, from an open and improved public road to the Premises, for the installation, maintenance and operation of the Communication Facility and any utilities serving the Premises. 11.INTERFERENCE. At all times during the term of this Agreement, Licensee agrees to use equipment ofthe type and frequency that will not cause interference to Licensor's equipment, interior occupants equipment and appliances or other pre-existing telecommunication licensee's/lessees Site Equipment on or in Licensor's property. If any interference to the use or enjoyment of the Property by Licensor, occupants, or prior telecommunication licensees or lessees, results, directly from the operation of any of Licensee's Site Equipment, Licensee shall have a forty eight (48) hour cure period, from receipt of written notice from Licensor, within which to eliminate such interference. In any event, Licensee agrees to cease operations (except for intermittent testing) as soon as possible until the interference has been corrected to the satisfaction of Licensor. Any future lease, license, or other agreement entered into by Licensor shall be conditioned upon the contracting party not interfering with the operation of Licensee's Site Equipment. 12.COLLOCATION. Licensee acknowledges that the Licensor may elect to enter into agreements with otherwireless telecommunications operators, and that Licensee may be required to share certain common facilities with such operators. It is the intent of the Licensor to consolidate and coordinate all such wireless telecommunications facilities at the Property In a logical manner in order to maximize use of space and minimize the impact (visual and otherwise) of wireless telecommunications equipment and antennas. Licensee acknowledges that it has no exclusive rights for operating a wireless telecommunications facility on the Property and that the Licensor shall have the right to enter into leases, licenses, permits, and agreements with other telecommunications operators which will serve to allow other telecommunication operators to place equipment on existing light standards, monopoles, or other such antenna mounts constructed by Licensee under this Agreement. Any license fees or other compensation generated by such collocation on the subject Property shall belong soley to Licensor. Licensee agrees to reasonably cooperate with the other wireless telecommunications operators and the Licensor to coordinate efficient collocation of equipment and antennas and to promptly resolve any interference issues that may arise due to the presence of multiple operators. Licensee shall operate within its FCC-approved frequencies and shall not materially alter the nature of its use or transmissions, or otherwise unreasonably interfere with the operations of any other wireless telecommunications oper ato rs on the Property. 13, HAZARDOUS MATERIALS. Licensee will not generate, store or dispose of any Hazardous Materials on or about the Premises or Property in violation of any Hazardous Waste Laws. Licensee shall be responsible for any hazardous release to the extent any release results from Licensee's activities. Notwithstanding the foregoing, Licensee shall be responsible for abating any Hazardous Materials that will be disturbed by Licensee's permitted use. Licensee shall indemnify, defend and hold harmless Licensor with respect to any losses, claims, damages, penalties and liabilities (including attorneys and consultants' fees and costs) arising from any breach of this provision. In the event Licensee discovers Hazardous Materials on or In the Property through the course of constructing its Site Equipment, Licensee shall notify Licensor In writing of such findings. Depending on the extent of the Hazardous Materials found, Licensee shall have the option, at its sole expense, of remediating such Hazardous Materials (upon Licensors' written approval and with Licensors' oversight), or encapsulating such Hazardous Materials and terminating this Agreement upon ten (10) day prior written notice. "Hazardous Materials" shall mean any substance deemed to be hazardous, toxic or dangerous in any Hazardous Waste Law, and shall include petroleum. "Hazardous Waste Laws" shall mean all applicable federal, state, or local laws or regulations governing Hazardous Materials. 14.FORCE MAJEURE. Licensor and Licensor's agents shall not be li able or responsible to Licensee, andLicensee hereby waives any claim for, any loss or damage to any property or person occasioned by theft, fire, act of God, public enemy, injunction, riot, strike, insurrection, war, court order, requisition or other order of governmental body or authority, or for any damage or inconvenience which may arise through maintenance, repair or alteration of any part of the Building, or failure to make any such repairs. Licensee also agrees that Licensor shall not be liable for damage to Licensee's Site Equipment or for theft, misappropriation, or loss thereof, unless due to Licensor's gross negligence or willful misconduct. 15. FIRE AND OTHER CASUALTY. If the Premises, through no fault or neglect of Licensee, its agents,employ ees or contractors, shall be partially destroyed by fire or other casualty so as to render the Premises unusable, the License Fee provided for herein shall abate thereafter until such time as the Premises are made usable as determined by Licensee and Licensor .. Licensee may access the Land owned by Licensor in attempt to identify a temporary location on the Property or other property owned or controlled by Licensor. If such temporary location is acceptable to Licensor, then Licensor shall allow Licensee to operate a temporary communication facility at such temporary location. Licensee shall commence License Fee payments upon the Site Equipment becoming operational at such temporary location and such Site Equipment shall be governed by this Agreement. Nothing herein shall be construed to require Licensor to rebuild the Premises. Upon the approval of Licensor, Licensee shall have the option to rebuild the Premises at Licensee's expense. If Licensee chooses not the rebuild the Premises, then this Agreement shall terminate as of the date of such destruction. In 4 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 the event of total destruction of the Premises without fault or neglect of Licensee, its agents, employees or contractors, and Licensor does not approve a temporary location or alternate location for Licensee's Site Equipment, then this Agreement shall terminate. 16, UENS. Licensee shall be responsible for the satisfaction or payment for any provider of work, labor, material, or services claiming by, through or under Licensee. Licensee shall also indemnify, hold harmless and defend Licensor against any such liens, including the reasonable fees of Licensor's attorney's. Such liens shall be discharged by Licensee within thirty (30) days after notice of filing thereof by bonding, payment, or otherwise, provided that Licensee may contest, in good faith and by appropriate proceedings, any such liens. The provisions of this paragraph shall survive termination of this Agreement. 17, SUBORDINATION. Licensee accepts this Agreement subject and subordinate to any mortgage, deed of trust or other lien presently existing or hereafter arising upon the Land or the Building and to any renewals, modifications, consolidations, refinancing, and extensions thereof. This provision is hereby declared self-operative and no further instrument shall be required to effect such subordination of this Agreement. 18, INSURANCE. Li censee, at Licensee's sole cost and expense, shall procure and maintain a policy of comprehensive commercial general liability insurance issued by a company acceptable to Licensor, and licensed to do business within the state where the Building is located insuring Licensee and Licensor with a combined single limit of at least three million dollars ($3,000,000.00) per occurrence for injury, death, and property damage. Licensee shall maintain all risk property Insurance on its Site Equipment in sufficient amounts to cover any loss thereof. Licensee's insurance company shall carry a Best's A:VII rating and be primary insurance as far as Licensor and Licensee are concerned, with any other insurance maintained by Licensee being excess and non-contributing with the insurance of Licensee required hereunder and providing coverage for the contractual liability of Licensee to indemnify Licensor pursuant to Paragraph 19 below. Licensee shall name Licensor. and its partners, directors, officers, employees, representatives, and agents as additional insureds on the Licensee's policy. Licensee shall provide to Licensor a certificate of insurance evidencing the coverage required by this paragraph prior to commencement of construction. Licensee shall also maintain in force all required workers' compensation and other similar insurance pursuant to all applicable state and local statutes. Licensee shall indemnify and hold Licensor, and its partners, directors, officers, employees, representatives, and agents ("Licensor's Agents") harmless from and against any and all liability, damage, loss, cost, exp ense, claim, alleged claim or cause of action (including reasonable attorney's fees, costs, and expenses of defending against such claims) of any nature arising out of or in ·connection with (A) the use, operation, maintenance, repair, or replacement of Site Equipment and materials on the Premises by Licensee or Licensee's agents, assigns, employees, contractors, sub-contractors ("Licensees Agents"), or (B) any work performed by or required to be performed by Licensee or Licensee's Agents under this Agreement, (C) Negligent acts or omissions of Licensee or Licensee's Agents, or (d) Licensee's failure to comply with the terms of this Agreement. Licensee agrees that Licensor and Licensor's Agents shall have no liability to Licensee or anyone claiming under or through Licensee for any injury, inconvenience, loss, cost, expense, or damage: (i) caused by failure of equipment, or the malfunctioning or interruption of any service, utility, facility, or installation supplied by Licensor or Licensor's Agents and (ii)for the making of any alteration of or improvement or repair to the Premises, whether required by any governmentalagency, or due to casualty, or for any other reason, provided that, in the case of such alteration, Improvement or repair,Licensor has exercised due care to avoid or minimize any such injury, inconvenience, or loss, or damage. The duties described in this Paragraph 19 shall survive termination of this Agreement. 20.UMITATION OF UABIUTY. No owner, partner, member, principal, officer, director, employee,agent, shareholder, or consultant (hereinafter "Licensor's Agents") of Licensor shall be personally liable for the performance of Licensor's obligations under this Agreement. The liability of Licensor for any of Licensor's obligations under this Ag.reement shall be limited to Licensor's interest in the Building where the Site Equipment is located. 21, DEFAULT; REMEDIES. Licensee's failure to pay the License Fee when due shall be an event of default. and Licensee shall pay the License Fee along with a late charge of fi fteen percent (15%) of the overdue License Fee, calculated on a prorated monthly basis, plus the License Fee to cure the default. Licensee filing a petition for bankruptcy, ceasing to conduct its business in the normal course, or Licensee's inability to pay its debts when they come due, shall also constitute an event of default. Additionally, Licensee shall cause an event of default for its failure to perform its s ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 obligations under the Agreement for thirty (30) days after written notice. Upon the occurrence of an event of default, Licensor shall have the option to pursue either or both of the following reme dies: (a)If the event of default pertains to work to be performed by Licensee, or Licensee causes such work to beperformed, without waiving such an event of default and without liability to Licensee for any loss or damage which may result to Licensee's Site Equipment or business by reas on of such work, Licensor may perform or complete such work and Licensee shall, on demand, pay to Licensor the cost of such work plus a fifteen percent (15%) administrative fee (b)Licensor may immediately terminate the Agreement. The pursuit of the forgoing remedies by Licensor shall not preclude pursuit of any other remedies provided by law or equity, nor shall pursuit of any remedies herein provided constitute a forfeiture or waiver of any fees due Licensor. Failure by Licensor to enforce one or more of the remedies herein provided upon an event of default or acceptance of any installment of the License Fee during an event of default shall not be deemed or construed to constitute a waiver of such defa1dt. 22.TERMINATION (a)licensee. This Agreement may be terminated by Licensee without further liability on thirty (30) days prior written notice as follows: (i) at any time prior to the Commencement Date for any reason or no reason; (ii) upon a defimlt of any covenant, condition, or term hereof by Licensor, which default is not cured, or a cure has not commenced within thirty (30) days of receipt of written notice of default; (iii) if Licensee is unable to occupy or utilize the Premises due to ruling or directive of the FCC or other governmental or regulatory agency, including, but not limited to, a take back of frequencies; or (v) by Licensee if it can demonstrate in writing that its signal is being blocked or there is incurable interference and despite reasonable efforts to remedy this, its signal cannot reach its desired coverage area .. (b)Licensor. Licensor may terminate this License upon the occurrence of any of the following: (a) failure by Licensee to pay the License Fee when due if such failure shall continue for more than thirty (30) days after written noticeto Licensee of such failure; or (b) failure by Licensee to comply with any material term, condition or covenant of thisAgreement, other than the payment of License Fees, if such failure ls not cured within thirty (30) days after written noticeto Licensee, or In the event of a cure which requires in excess of thirty (30) days to complete, if Licensee has notcommenced such cure within thirty (30) days of such notice and is not diligently prosecuting said cure to completion. Inaddition, after expiration of the first ten (1 O) years from the Commencement Date of this Agreement, Licensor mayterminate this Agreement upon one (1) year's notice to Licensee under the following conditions: (i) Licensor or itssuccessor in interest has engaged architects and/or engineers to prepare plans for the re-development of the Property;(ii)the Site Equipment cannot be relocated to another area of the Property reasonably acceptable to Licensor andLicensee; and (iii) the Site Equipment cannot be relocated to an alternate, nearby property owned by the Licensor that isreasonably acceptable to Licensee. 23.REMOVAL OF SITE EQUIPMENT. Licensee, at its sole cost and expense, shall remove the SiteEquipment and will return the Premises to Licensor in the condition in which it existed upon original execution hereof, reasonable wear and tear excepted, by the termination of this Agreement. Licensee shall repair any damage to the Property caused by such removal within· five (5) days of discovery of same. If Licensee does not repair said damage within such five (5) day period, Licensor may repair said damage to restore its property to the condition it was in upon original execution hereof, reasonable wear and tear excepted. Licensee shall promptly reimburse Licensor for the cost thereof, plus an administrative fee of fifteen percent (15%) of such cost, within thirty (30) days after receipt of invoice. Any property owned by Licensee that is not removed may, at Licensor's sole option, either be removed and stored by Licensor at Licensee's expense, or shall become the property of Licensor without compensation to Licensee. 24.NO IMPUED WAIVER. The waiver by licensor of any breach of any term, covenant, or conditionherein contained shall not be deemed to be a waiver of such terms, covenants, or conditions for any subsequent breach of the same or any other term, covenant, or condition herein. 25.COMPUANCE WITH LAWS. Each party agrees to comply with all laws, ordinances, rules andregulations applicable to their occupation and use of the Premises. 26.QUIET ENJOYMENT /TITLE. At all times during the terms of this License Agreement, Licensee's quietenjoyment thereof shall not be disturbed so long as Licensee is not in default. Licensor covenants and warrants to licensee that it has good and unencumbered title to the Premises. 6 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 27, AUTHORITY, Licensor and Licensee each covenant that persons executing this License Agreement on their behalf have full power and authority to execute this License Agreement. 28, NOTICES, All notices and demands shall be in writing, and be deemed given if personally delivered, or mailed certified mail, return receipt requested, or sent by overnight carrier, to the addresses listed below. 29.ASSIGNMENT, Licensee may assign this License Agreement to any subsidiary, parent company, or anyentity which is the owner of a controlling interest In Licensee, or to any entity which acquires all or substantially all of the Licensee's assets in the market defined by the Federal Communications Commission in which the Property is located by reason of a merger, acquisition, or other business reorganiiatlon, provided that no such assignment shall serve to release Licensee from its duties and obligations hereunder. Licensee shall have no other right to assign its interest in this Agreement without Licensor's written approval. Licensor shall have the right to freely transfer and assign, in whole or in part, all of Its rights and obligations hereunder in the Building and and/or Property with no further liability or obligation shall thereafter accrue against Licensor hereunder. 30.CONDE MNATION, If all or any portion of the Premises shall be taken or co ndemned for any publicpurpose to such an extent as to make Licensee unable to utilize its Site Equipment, this Agreement shall, at the option of either party, forthwith cease and terminate. All proceeds from any taking or condemnation of the Premises shall belong to and be paid to Licensor. However, Licensee shall not be prevented from seeking a separate award for relocation expenses and loss of business revenue from the party or parties taking the Premises. Licensee shall have all rights to its Site Equi pment, which shall not be included in any taking or condemnation award to Licensor. 31, ESTOPPELS, SUBORDINATIONS, REQUESTS AND APPUCATIONS, Each party agrees to execute for the other, within thirty (30) days after written request, estoppels, subordination's (including non-disturbance clauses), zoning and permitting requests, and applications. 32, APPUCABLE LAW, This Agreement shall be interpreted under, and venue shall reside in, the laws of the State of California. In interpretation of this License Agreement, the plain meaning rule shall apply. 33.PARTIAL INVAUDITY, If any term of this Agreement is found to be invalid, the balance of thisLicense Agreement shall remain in full force and effect. 34, ATTORNEYS' FEES, The prevailing party in any litigation between the parties in connection with this Ag_reement shall be entitled to recover its reasonable attorneys' fees and costs. 35, UCENSE ONLY, This Agreement creates a license only and Licensee acknowledges that licensee does not and shall not claim at any time any interest or estate of any kind or extent whatsoever in the Building, Premises, or Land by virtue of this Agreement or Licensee's use of these areas pursuant hereto. In connection with the foregoing, Licensee further acknowledges that in no event shall the relationship between Licensor and Licensee be deemed to be a so called Landlord-tenant relationship and that in no event shall Licensee be entitled to avail itself of any rights afforded to tenants under the laws of the state in which the Building or Property is located. 36.HEADINGS. Headings are for convenience only, and are not to be used in the interpretation of thisAgreement. 37.ENTIRE AGREEMENT, This Agreement contains the entire Agreement between the parties andsupersedes all other agreements, written or oral, between the parties. Any amendments must be in writing and executed by both parties. 7 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 38.VAUDITY OF AGREEMENT. In the event Licensor has not received from Licensee a fully executedAg.reement by August l, 2005, this Ag.reement shall be considered null and void. By: Its:. UCENSOR: The City of Rohnert Park -� Y< .'t; "'.�---_£�!:1.._�!'ager • Step�._e_n_R_._D_o_nl_e "-y _____ _ Address for Notices: 6750 Commerce Blvd. R.oh.n.ert Pa.rk., CA. 949�� Per resolution No. ,,2�05-2 43 __ .._ adopted by the City Council at its meeting of .,_��$ll �t 9, 2005 __ JA[,,',Jj, e�-ci�n. Deputy City Attorney Address for Notices: By: Its: New Cingular Wireless PCS, LLC, law Limited Liability Company �In -. .. ::�1t=��J;��:---"------ Cingular Wireless LLC At tn: NetYf.or� ReaJ Estate Administration Re: CingularWireless Cell Site #: SNFCCAl995; Cell Site Name: RogerWilco 6100 Atlantic Boulevard, Norcross, Georgia 30071 With a copy to: Cingular Wireless LLC, Attn.: Legal Department Re: Cingular Wireless Cell Site #: SNFCCA l 99S; Cell Site Name: Roger Wilco 15 E_a_5t_ Midlancj Ave�u�, Paramus, NJ 07652, 8 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 ExlnoitA 02040274-KMB All that cerl3in real property situated in the City of Rohnert Park, County of Sonoma, State of California, described as follows: COMMENCING at the nor1hwest comer of the lands of J.V. FlemiDg as _recomed in Book 2318 of Official Records, ·page(s) 733, Sonoma Cmmty Reconl,; thence from said point of commencement, Norlb 89° 45' 56" East, 125,00 feet to . thenortheastcomerof saidlands of Fleming; thence Narth 89° 4S' 56"Esst, 336.41 feei; thence North 02° 21' 37''West, 522.80 feet; thence Narth 02° 21' 37'' West, 128.60 feet lo the point of beginning; thence ftom said point of beginningalong a tangent curve lo the left having a radius of321.057 met and an inrernal angle of26° 07' 55", a distance of 146.43 feet; thence North 87" 38' 25'' East, 275.81 feet; tbence South 02° 21' 37'' East, 150.00 feet; tbence South 87° 38' 25" West, 243.00 feet; thence North 02° 21' 37'' West, 8.60 feet to the point of beginning. APN: 143-311-054 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 ➔ DRAWING INDEX 24987-512-A-SNFCCA1995-T01 24897-512-A-SNFCCA 1995-C01 24897-512-A-SNFCCA 1995-A01 24897-512-A-SNFCCA 1995-A02 24897-512-A-SNFCCA 1995-A0J 24897-512-A-SNFCCA 1995-A04 24897-512-A-SNFCCA 1995-A0S 24897,512-A-SNFCCA 1995-A06 24987-512-A-SNFCCA1995-E01 24987-512-A-SNFCCA 1995-E02 24987-512-A-SNFCCA1995-E03 24897-512-A-SNFCCA 1995-E04 24897-512-A-SNFCCA 1995-EOS 24897-512-A-SNFCCA 1995-E06 24897-512-A-SNFCCA 1995-E07 24897-512-A-SNFCCA 1995-E0S 24897-512-A-SNFCCA 1995-L01 ln,,,LYLE � The Lyle Company 3140 Gold Comp Or -Suile )0 Rancho Cordova, CA 95670 6 TITLE SHEET SITE SURVEY OVERALL SITE PLAN COMPOUND AND EQUIPMENT PLAN ELEVATIONS CONSTRUCTION NOTES CONSTRUCTION AND EQUIPMENT DETAILS CONSTRUCTION DETAILS UTILITY ROUTING PLAN, ELECTRICAL NOTES & DETAILS GROUNDING SITE PLAN AND NOTES SINGLE LINE DIAGRAM, ELECTRICAL DET AILS AND NOTES GROUNDING DETAILS ANTENNA CONFIGURATION AND NOTES ELECTRICAL NOTES INSTALLATION AND MISCELLANEOUS DETAILS MISCELLANEOUS DETAILS LANDSCAPE PLAN m 11 ·RI ·N Planning, Engineering &Constructionl!'!!!!I H H 1755 W Hammer Ln, Ste 12 telecom Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5 cingular raising the barr ■111I CINGULAR SERVICES, L.L.C. SITE NUMBER: SNFCCA 1995 SITE NAME: ROGER WILCO MARKET REV. & & & & & & & & & ! & & & & & & & & DIRECTIONS 1. DEPART 5934 GIBRALTAR DR.,PLEASANTON, ON GIBRALTAR DR. WEST FOR .1 MI LES. 2. TURN RIGHT (NORTH) ONTO HOPYARD RD FOR .3 MILES. 3. ROAD NAME CHANGES TO DOUGHERTY RD FOR .2 MILES. 4 TAKE RAMP (RIGHT) ONTO 1-580 FOR 44 Ml TOWARDS I-580/0AKLAND 5. TAKE RAMP (LEFT) ONTO US-101 FOR 32.3 Ml 6 KEEP RIGHT ONTO RAMP FOR .2 Ml TOWARDS GOLF COURSE DR/WILFRED AVE 7 TURN LEFT ONTO COMMERCE BLVD, 8. TURN RIGHT ON GOLF COURSE DR. 9. DRIVE ( 1) MILE TO COUNTRY CLUB DRIVE TURN RIGHT 10. FIRE STATION IS ON LEFT AT 5200 COUNTRY CLUB DRIVE VICINITY MAP ll'll.nftD A.'-£. SITE PETALUMA !i N.T.S. N PROJECT INFORMATION SCOPE OF WORK: CONTRUCTION OF AN UNMANNED TELECOMMUNICATIONS FACILITY INCLUDING INSTALLATION OF 6 ANTENNAS TO BE HOUSED WITHIN THE EXISTING POSTS ( 2 ANTENNAS ENCLOSED PER EACH POST) AND OUTDOOR EQUIPMENT CABINETS ADJACENT TO EXISTING BUILDING SITE ADDRESS: PROPERTY OWNER CONTACT PERSON APPLICANT: LATITUDE: LONGITUDE: LAT /LONG TYPE ELEVATION: JURISDICTION: APN CURRENT USE: PROPOSED USE: 5200 COUNTRY CLUB DR . ROHNERT PARK, CA 94928 CITY OF ROHNERT PARK 6750 COMMERCE BLVD ROHNERT PARK, CA 94928 STEVE DONLEY (707) 588-2212 CINGULAR WIRELESS 5934 GIBRALTAR DRIVE PLEASANTON, CA 94588 38' 21 • 40 7" 122· 41' 36 1" NAO 83 105' AMSL COUNTY OF ROHNERT PARK 143-311-054 FIRESTATION FIRESTATION & TELECOMMUNICATIONS FACILITY SITE QUALIFICATION PARTICIPANTS NAME COMPANY NUMBER A/E s MARTINEZ/ G LABRIE AIA BARAN TELCOM (209) 478-4601 SAC CRAIG RICHMOND PEACOCK ASSOCIATES (510) 720-5701 RF JOSE SANGIULIANO BECHTEL (310) 920-5488 CON ERNIE ROBERSON BECHTEL (562) 310-0790 LANDLORD STEVE DONLEY CITY OF ROHNERT PARK (707) 588-2212 ROGER WILCO MARKET SNFCCA1995 0 Q:7 /0 I /05 ISSUEO FOR CONSTRUCTION 0 04/':'!!-/05' ISSUED FOR CONSTRUCTION ATA SMZ � ATA SMZ -TITLE SHEET 5200 COUNTRY CLUB OR ROHNERT PARK, CA 94928 4 59J'1 GIBRALTAR DRIVE PLEASANTON, CA 94�8 .3 A 0-:J./2'),/� ISSUED FOR CONSTRUCTION REVIEW ATA SMZ -___ __, ____________ _ NO. DATE SCAU AS SHOWN REVISIONS pr.sm .. i:o sY, BY CHK t-iP' DRAWN BY: ATA 2 24897-512 A-SNFCCA1995-T01 0 D C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 \ \ \ \ GRAPHIC SCALE 1"= 20' 20 40 60 CONTOUR INTERVALS=l' ➔ 6 \ \ \ \ 5 (") 0 C z-l :;o a, C) :;o so2·21"J1"t 8,511' A.P.N 1 43--.311 -054 MIOOLE ROOF OVERHANG EL�122 6' AMSl I-IT=l!:1.8' AGl ·, (E) CONCRETE PAO \ \ \ I GROUND EL=106 8' AMSL (TYPICAL) A.P.N 1 4.3-.31 1 -056 . -----' l --------------------------------------- \ -------------------- ---------------------·------ 4 3 2 � t.ANHOLE t1 FIRE HYDRANT ◊LIGHT POLE @ MONUMENT 0 TREE EDGE OF PAVEMENT ---E------E ---OVERHEAD ELECTRIC LINE -x---x---#FENCE LINE • PROPERTY LINE PP=POWER POLE JP•JOINT POLE TP= TELEPHONE POLE AMSl ABOVE MEAN SEA LEVEL i HANDICAPPED PARKING AGL ABOVE GROUND LEVEL 0 CP f,. ·� ESI FIELD CONTROL POINT SURVEYED BY OR UNDER THE DIRECTION OF: Ch<1rle:s L Evon, LS J709 TITLE REPORT WAS NOT AVAILABLE AT THE TIME OF THE FIELD SURVEY BOUNDARY SHOWN IS BASED ON MONUMENTATION FOUND ANO RECORD INFORMATION THIS IS NOT A BOUNDARY SURVEY THIS IS A SPECIALIZED TOPOCRAPHIC MAP 'NITH PROPERTY LINES AND EASEMENTS BEING A GRAPHIC DEPICTION BASED ON INFORMATION GATHERED FROM VARIOUS SOURCES OF RECORD AND AVAILABLE MONUMENTATION FOUND DURINC THE FIELD SURVEY NO EASEMENTS WERE RESEARCHED OR PLOTTED PROPERTY LINES ANO LINES OF TITLE WERE NOT INVESTIGATED NOR SURVEYED EXCEPT AS SHOWN ON THIS PLAN NO PROPERTY MONUMENTS 'M::RE SET DESCRIPTION OF PARCEL: IN THE STATE OF CALIFORNIA, COUNTY OF SONOMA, CITY Of' ROHNERT PARK, BEING THE LANDS GRANTED TO THE OTY OF ROHNERT PARK PER THAT CERTAIN PARCEL MAP NO 9.J BOOK .366 PAGES J AND 4 REC�OED OCTOBER 1984, SONOMA COUNTY RECORDS LEASE AREA DESCRIPTION (PARCEL A); r,!)IIMENQNG Ar THE NCR"1!cA'S1""1. Y OJRNER or IHf AOIJV.: �FN TIGHEil :��i-��fE,�fd'r'.E �,��E:'.?::���r pw��.�vt,i e•ncr.1. SOUTH P£RPWOICUL��LY SOIJ!lo QZ?\'J5" EAST IQ 00 �g! ro ll1E PQINI OF BEOltlNIN� !Hf•/tC FIIOII SA10 P<Jl!fT S<lU '" on, J�- E�•sr 20 00 FEET; THENCE r,9tfclNJ:Wr-.,mP �s�\iJ' ���� T�o��� ��;�,;w ::�1J,�go FEET; CONTAINING JOO SQUARE FEET MORE OR LESS TOCETHER WITH AN EASEMENT FOR INGRESS AND EGRESS FROM THE LEASE AREA TO THE PUBLIC ROAD LOCATION TO BE DETERMINED AT A LATER DATE TOGETHER V.TH UTILITY ANO POWER EASEMENTS NECESSARY TO SERVE THE LEAS£ AREA LOCATION TO BE DETERMINED AT A LATER DA TE FLOOD PLAIN ELEVATION INFORMATION UNAVAILABLE CHECK WITH LOCAL ACENCIES FOR REQUIREMENTS FAA IA CERTIFlCATION: LATITUDE ANO LONGITUDE FOR THE PROXCT AREA WAS 08TAINEO FROM INFORMATION PROVIDED BY A CPS SURVEY THE GEODETIC POSITION SHOWN WAS DETERMINED UTILIZING FAST-STATIC CPS OBSERVATIONS FROM HPCN tJONUM(NTS USING TRIMBLE 4600LS CPS RECEIVERS THE DATA WAS DIFFERENTIALLY CORRECTED WITH mlMBLE GPS SURVEY SOFTWARE LATITUDE ANO LONGITUDE DENOTED ON THIS PLAN ARE ACCURATE TO WITHIN 15± FEET HORIZONTALLY AND THE ELEVATIONS SHOWN ON THIS PLAN ARE ACCURA T( TO 'NI THIN J± FEET VER Tl CALLY LATif\JDE: 38"21'41 87" LATITUDE: J8.21'41 56" LONCIT\JQE; 122"41'J1 62" (NAO 27) LONGITUDE; 122"41'35 57" (NAO 83) VICINITY MAP � � ROHNERT � PARK •:Ji• 'Ml.FREI) A\'L SONOMA COUNTY NOT TO SCALE ESI CONTROL POINT INFORMATION CP I N. CP 98 h, CP I4S N, CP I N CP I N, 5000.0000 4978 97JJ �:1,91 5085 00000000 00 PIIDOOOOO OQ ""'"" � 5000 0000 E, 471:f7,020'J e;, 4667 1924 [ llOQOOOOO. Ql1 00000000 00 SITE TOPOGRAPHY SURVEY SHEET U,.:::1QfL6' £lac105 J' EL::s104 81 EL=XXX xx· H=:KXX )(X' ORAWINC NUMBER 24897-512 A-SNFCCA1995-C01 B C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 ➔ ln:,,,LYLE � The Lyle Company J140 Gold Camp Dr -Suile .30 Rancho Cordova, CA 9$670 6 .,, .,, / .,, < \ APN: 143-311-059 \ \ \ \ \ \ \ \ APN: 143-311-060 (E) ADJACENT BUILDING 12'-5" I APN: 143-311-061 APN: 143-311 -062 \ \ \ \ \ NEW CINGULAR LEASE AREA (15'x 20') bt> \ \ LEASE AREA (14'x15') rn---;--�------EXISTING (3) 69'-0" TALL \ HOSE DRYING RACK POLES -----APN: 143-311-054 PROPERTY LINE ( I �1�1 --�-�----------- 1 • I NEW 12'-0" j ! Cl '=���=--�=-���=�--=�=j-'sd=d ./ ! I I / N -�-----------__ ___,,, _J _______ (E_) �R_:S_TA_T _ION ____ _CINGULAR/METROPCS PROPERTY LINE ACCESS EASEMENT FROM SITE TO COUNTRY CLUB DRIVE APN: 143-311 -056 EXISTING CONCRETE SLAB AROUND NEW HOSE RACK 16' -0"x31 '-0" I ---i COUNTRY CLUB ESTATES SUBDIVISION I NO. 4 - -- --T rn 11 •11 ·N Planning, Engineering & Construction l:r!!!I H H 1755 W Hammer Ln, Ste 12 ROGER WILCO MARKET SNFCCA1995 telecom Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 "st I <Xl ,., +1 � 0 07/01/0� ISSUED FOR CONSTRUCTION 0 0</�/0� ISSUED FOR CONSTRUCTION A 01'/12/05 ISSUED FOR CONSTRUCTION REVIEW REVISIONS \ CD SC�L�:E �;�.-�.�TE p� O' 15' 30' NOTE: ALL EXISTING ITEMS ANO EXACT LEASE AREA SIZE TO BE VERIFIED IN FIELD 0 PRE-CON PRIOR TO CONSTRUCTION. GO' ATA SMZ OVERALL SITE PLAN ATA SM2 ATA s�z - BY CHK P' D:IL"Wl"'il; Jll,.,11,fl::l[JI 5934 GIBRALTAR ORIV( PLEASANTON, CA 9◄588 Sl:ALf. AS SHOWN DESJGMEO BY: DRAWN BY: ATA 24897-512 A-SNFCCA1995-A01 0 5 4 t 3 2 D C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 NEW CINCU PWR./TELCO CABINETS EXISITNG (3) 69' -o• TALL HOSE DRYING RACK POLES I i I// �----------+----,-,.. NEW ANTENNAS TWO (2) PER SECTOR, STACKED & HOUSED WITHIN HOSE j( ..-------------1s·-------------------1 L n- .1;::::cl="=-----(E) 200 AMP METEli PANEL NEW CiNCUlAA PWR./TELCO CABINETS TELCO ,,, rr---;....,.---c;;.,'c'�--=;====!:?=,,i---+--+--::lc-.1·-:ic!�"t\.sc��Aii;;;;r;���N -MET,._L TRIM CAP MATCHINC EXISTING -NEW (2) ClNCULAR EQUIPMENT a>'" CA81NETS ON CONCRETE Sl-'8 "'�� � VI l/1 -.!. 1=;� a,Z �-�1l_� C I 1------6'-J' ------1· I �1--1--;-�-HEW 15'X20' CINCUl-'R LEASE AREA 1, .... X: IJ 11�rEXISTINC METROPCS 1, AREA 11 �---r·,-r l r---PRoPOS(o •·••· c1TY I >( AREA l1 l1 J1 11 11 Ii \ \� \ \ EXISTING (J) 69'-o•��\ TALL ttOSE 0tm,;G RACK POI.ES EXISTING CONCRETE Sul!! AROUND HOSE FlAl'.:K -----------i 1 EQUIPMENT PLAN SCALE1 112•= 1'·0• 2 SITE PLAN /'@.LYLE \W' The Lyle Company 3140 Gold Comp Or -Suite JO Rancho Cordova, CA 95670 6 In O ARI AN Planning, Engineering & Construction C'!!!!I DH H 1755 W Hammer Ln, Ste 12 telecom Stockton, CA. 95209-2900 Ph; 209-478-4601 Fax: 209-478-4631 5 ROGER WILCO MARKET SNFCCA1995 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 59J4 GIBRALTAR ORl'Y'E PLEASANTON, CA 9◄588 , 1 NEW 6' TALL CMU SPUT-f'ACEO -1-MATCHING OPS STATION W/8ROWN '< METAL TRIM CAP •ATCHINC EXISTING ----.r_ -�-1·· 'i' u I �I t } j I •, r-,1 A,r II I n __,-,-,,..,-NEW U) CINCULAR EQUIPIIENT CAll'N[TS ON CONCRETE Sl-'8 "' -1 NEW 15'X20' CINCULAR LEASl: AREA "' r(E) FENCE '< (E) PROPERTY L•Nf. ._ B n---+---EXISTINC UETROPCS ..,.. AREA --I "' '_ ',) I I I I ) i=:,r=i, Dfl}D]! = I = I I I I ,-,.--�;;o�J::EUENT : / t I CONOUITS )/ /1 // / / \ "' \. SCALE: 1/4•• 1'·0• 0 07 /0 I /0� ISSUED fOR CONSTRUCTION 0 <l•/:111/0� ISSUED FOR CONSTRUCTION A ""'/n/oS ISSUED FOR CONSTRUCTION REVIEW REVISIONS DRYING RACK POSTS � EXISTING 4 "e 5' -0" BOLLARDS (J)P�'SIDE ----r-o PROPOSED OMNI WHIP ANTENNA FOR CITY NEW COAX CONDUIT RUIN---'-----, (TYP) NEW (3) 69' -0" TALL HOSE DRYING RACK POLES I I I I I EXISTING 4•-5'-0" BOLLARDS [O (3) PER POLE ON PARKING LOT I -SIDE-----------� lo AZIMUTH ORIENTATION ,l / Io/l/ I � I I I I I I 1/ /{ I I 1 I / I / I / I I /I /I/ V /[ I I / I / I / I / I / I /I / I / I I I SCALE: NTS ATA SMZ -ENLARGED SITE PLAN ATA SMZ ATA j SMZ - BY CHK pp' JOB NO SCALE AS SHOWN OE'SJC�[D BY: 24897-512 A-SNFCCA1995-A02 0 DRAWN BY; ATA :>< ---'--------��__,..-""'"-----3 2 D C 8 A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 Cl L,J L,J "' u 0 � I 0 "' a.u 0 0 >-Q: 0 w I ::! """' "' 0 I "' /@.L','LE � The Lyle Company 3140 Gold Camp Dr -Suite JO Rancho Cordova, CA 95,670 6 POWER METER NEW GPS ANTENNA --------NEW (3) CINGULAR ANTENNAS ENCLOSED IN HOSE -----DRYING RACK POSTS, I PER POlE NEW (3) CINGULAR ANTENNAS ENCLOSED IN HOSE DRYING RACK POSTS, I PER POLE EXISTING METROPCS CONCEALED ANTENNAS 1------EXISTING DRYING RACK POLE ' , • ,EXISTING METRO PCS LEASE AREA ( 15 'X 14 ') 6' CMU WALL -r--=r..:t��� \ } ;� �-- :-:1:51.;- 15'-0" NEW CINGULAR U/G COAX RUNS (D �� A �;� ,;�;� 0 �LE 1 :�Tl�N 0 4' 8' rm I' AR' AN Planning, Engineering & Construction� H H 1755 W Hammer Ln, Ste 12 ROGER WILCO MARKET SNFCCA1995 telecom Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209--478-4631 5 5200 COUNTRY CLUB DR, ROHNERT PARK, CA 94928 4 NOTE: SPECIFIC DETAIL AND DESIGN OF POLES TO BE PRO VIDED BY MANUFACTURER. COLOR OF POLES TO BE GALVANIZED OR GREY FINISH IN COLOR. 5934 GIBRALTAR DRIVE PLEASANTON, CA 94588 t io "' 0 3 0 07/01/t?.; ISSUED FOR CONSTRUCTION 0 o-,na/m ISSUED FOR CONSTRUCTION A Qj\/22/D:. ISSUED FOR CONSTRUCTION REVIEW NO.. DATE REVISIONS 5O,tE AS SHOWN O'ESICNEO BY: NEW (3) CINGULAR ANTENNAS ENCLOSED IN HOSE DRYING RACK POSTS, I PER POLE NEW (J) CINGULAR ANTENNAS ENCLOSED IN HOSE DRYING RACK POSTS, I PER POLE EXISTING METROPCS CONCEALED ANTENNAS NEY/ 15' -0" X 15' -0" LEASE AREA WITH 6'-0" HIGH CMU WALL (SEE DETAIL (3) SHEET A-5) /{E) BUILDING (BEYOND) l_..l:c.;....:..:..,__:;,:.,:,_ __ 4-----'-="'-"---l / NEW GPS ANTENNA FlNISHEO OOAOE 5' 5' ATA SMZ • ATA SMZ ATA SMZ BY CHK P' DRAWN BY: ATA 2 PROPOSED CINGULAR LEASE AREA (15'x20') NEW CINGULAR U/G COAX RUNS ELEVATIONS DliAWlhQ ,_iU,UflEII X 24897-512 A-SNFCCA1995-AD3 D C 8 A m:,v 0 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 -► 3 SITE WORK GEf\lERAL NOTES FOR THE PURPOSE OF CONSTRUCTION DRAWING, APPLY: THE FOLLOWING DEFINITIONS SHALL CONTRACTOR -BUILD CONTRACTOR SUBCONTRACTOR -GENERAL CONTRACTOR (CONSTRUCTION) OWNER -AT&T WIRELESS SERVICES ALL SITE WORK SHALL BE COMPLETED AS INDICATED ON THE DRAWINGS AND PROJECT SPECIFICATIONS DRAWINGS PROVIDED HERE ARE NOT TO BE SCALED AND ARE INTENDED TO SHOW OUTLINE ONLY 4 ALL MATERIALS FURNISHED AND INSTALLED SHALL BE IN STRICT ACCORDANCE WITH ALL APPLICABLE CODES, REGULATIONS, AND ORDINANCES SUBCONTRACTOR SHALL ISSUE ALL APPROPRIATE NOTICES AND COMPLY WITH ALL LAWS, ORDINANCES, RULES, REGULATIONS, AND LAWFUL ORDERS OF ANY PUBLIC AUTHORITY REGARDING THE PERFORMANCE OF THE WORK ALL WORK CARRIED OUT SHALL COMPLY WITH ALL APPLICABLE MUNICIPAL ANO UTILITY COMPANY SPECIFICATIONS AND LOCAL JURISDICTIONAL CODES. ORDINANCES AND APPLICABLE REGULATIONS 5 UNLESS NOTED OTHERWISE. THE WORK SHALL INCLUDE FURNISHING MATERIALS. EQUIPMENT, APPURTENANCES, AND LABOR NECESSARY TO COMPLETE ALL INSTALLATIONS AS INDICATED ON THE DRAWINGS 6 THE SUBCONTRACTOR SHALL INSTALL ALL EQUIPMENT ANO MATERIALS IN ACCORDANCE WITH MANUFACTURER'S RECOMMENDATIONS UNLESS SPECIFICALLY STATED OTHERWISE 7 IF THE SPECIFIED EQUIPMENT CANNOT BE INSTALLED AS SHOWN ON THESE DRAWINGS, THE SUBCONTRACTOR SHALL PROPOSE AN ALTERNATIVE INSTALLATION SPACE FOR APPROVAL BY THE CONTRACTOR B THE SUBCONTRACTOR SHALL PROTECT EXISTING IMPROVEMENTS, PAVEMENTS, CURBS, LANDSCAPING AND STRUCTURES ANY DAMAGED PART SHALL BE REPAIRED AT SUBCONTRACToR·s EXPENSE TO THE SATISFACTION OF OWNER 9 THE SUBCONTRACTOR SHALL CONTACT UTILITY LOCATING SERVICES PRIOR TO THE START OF CONSTRUCTION IO ALL EXISTING ACTIVE SEWER. WATER. GAS. ELECTRIC. AND OTHER UTILITIES WHERE ENCOUNTERED IN THE WORK. SHALL BE PROTECTED AT ALL TIMES. AND WHERE REQUIRED FOR THE PROPER EXECUTION OF THE WORK. SHALL BE RELOCATED AS DIRECTED BY ENGINEERS EXTREME CAUTION SHOULD BE USED BY THE SUBCONTRACTOR WHEN EXCAVATING OR DRILLING PIERS AROUND OR NEAR UTILITIES SUBCONTRACTOR SHALL PROVIDE SAFETY TRAINING FOR THE WORKING CREW THIS WILL INCLUDE BUT NOT BE LIMITED TO A) FALL PROTECTION 8) CONFINED SPACE C) ELECTRICAL SAFETY D) TRENCHING & EXCAVATION. 11 ALL EXISTING INACTIVE SEWER. WATER. GAS. ELECTRIC AND OTHER UTILITIES. WHICH INTERFERE WITH THE EXECUTION OF THE WORK. SHALL BE REMOVED AND/OR CAPPED. PLUGGED OR OTHERWISE DISCONTINUED AT POINTS WHICH WILL NOT INTERFERE WITH THE EXECUTION OF THE WORK. AS DIRECTED BY THE RESPONSIBLE ENGINEER. AND SUBJECT TO THE APPROVAL OF THE OWNER AND/OR LOCAL UTILITIES 1 2 THE AREAS OF THE OWNER•s PROPERTY DISTURBED SY THE WORK AND NOT COVERED BY THE TOWER. EQUIPMENT OR DRIVEWAY. SHALL BE GRADED TO A UNIFORM SLOPE. AND STABILIZED TO PREVENT EROSION 13.SUBCONTRACTOR SHALL MINIMIZE DISTURBANCE TO EXISTING SITE DURING CONSTRUCTION EROSION CONTROL MEASURES. IF REQUIRED DURING CONSTRUCTION. SHALL BE IN CONFORMANCE WITH THE LOCAL GUIDELINES FOR EROSION AND SEDIMENT CONTROL 14. NO FILL OR EMBANKMENT MATERIAL SHALL BE PLACED ON FROZEN GROUND. FROZEN MATERIALS. SNOW OR ICE SHALL NOT BE PLACED IN ANY FILL OR EMBANKMENT 15. THE SUB GRADE SHALL BE COMPACTED AND BROUGHT TO A SMOOTH UNIFORM GRADE PRIOR TO FINISHED SURFACE APPLICATION 1 6 THE SITE SHALL BE GRADED TO CAUSE SURFACE WATER TO FLOW AWAY FROM THE BTS EQUIPMENT AND TOWER AREAS 17. IF NECESSARY, RUBBISH. STUMPS. DEBRIS. STICKS. STONES AND OTHER REFUSE SHALLBE REMOVED FROM THE SITE AND DISPOSED OF LEGALLY 18.THE SUBCONTRACTOR SHALL PROVIDE SITE SIGNAGE IN ACCORDANCE WITH THE TECHNICAL SPECIFICATION FOR SITE SIGNAGE 19 ALL DIGGING INSIDE OF COMPOUND MUST BE HAND DUG ONLY /'@.LS'LE � The Lyle Company J140 Gold Comp Dr-Suite JO Rancho Cordova, CA 95670 6 rn DA RI ·N Planning, Engineering & Construction l:!!!I DH H 1755 W Hammer Ln, Ste 12 telecom Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 I 5 STRUCTURAL STEEL NOTES 1 ALL STEEL WORK SHALL BE PAINTED IN ACCORDANCE WITH THE PROJECT SPECIFICATIONS ANO IN ACCORDANCE WITH ASTM A36 UNLESS OTHERWISE NOTED. 2 ALL WELDING SHALL BE PERFORMED USING E70XX ELECTRODES AND WELDING SHALL CONFORM TO AISC AND AWS D 1 1 WHERE FILLET WELD SIZES ARE NOT SHOWN. PROVIDE THE MINIMUM SIZE PER TABLE J2 4 IN THE AISC "MANUAL OF STEEL CONSTRUCTION" PAINTED SURFACES SHALL BE TOUCHED UP 3. BOLTED CONNECTIONS SHALL BE ASTM A325 BEARING TYPE (3/4",p) CONNECTIONS AND SHALL HAVE MINIMUM OF TWO BOLTS UNLESS NOTED OTHERWISE 4 NON-STRUCTURAL CONNECTIONS FOR STEEL GRATING MAY USE 5/8" DIA ASTM A 307 BOLTS UNLESS NOTED OTHERWISE 5 INSTALLATION OF CONCRETE EXPANSION/WEDGE ANCHOR. SHALL SE PER MANUFACTURER·s WRITTEN RECOMMENDED PROCEDURE THE ANCHOR BOLT. DOWEL OR ROD SHALL CONFORM TO MANUFACTURER·s RECOMMENDATION FOR EMBEOMENT DEPTH OR AS SHOWN ON THE DRAWINGS NO REBAR SHALL BE CUT WITHOUT PRIOR ENGINEERING APPROVAL WHEN DRILLING HOLES IN CONCRETE. SPECIAL INSPECTIONS. REQUIRED BY GOVERNING CODES. SHALL BE PERFORMED IN ORDER TO MAINTAIN MANUFACTURER•s MAXIMUM ALLOWABLE LOADS CONCRETE AND REINFORCING STEEL NOTES /302\ 1 ALL CONCRETE WORK SHALL BE IN ACCORDANCE WITH THE ACI 301, ACI 318. ACI 336, ASTM A 184. ASTM A 185 AND THE DESIGN AND CONSTRUCTION SPECIFICATION FOR CAST-IN-PLACE CONCRETE 2 All CONCRETE SHALL HAVE A MINIMUM COMPRESSIVE S fRENGTH OF .3000 PSI AT 28 DAYS. UNLESS NOTED OTHERWISE 3 REINFORCING STEEL SHALL CONFORM TO ASTM A 615. GRADE 60. DEFORMED UNLESS NOTED OTHERWISE WELDED WIRE FABRIC SHALL CONFORM TO ASTM A 185 WELDED STEEL WIRE FABRIC UNLESS NOTED OTHERWISE SPLICES SHALL BE CLASS "8'• AND ALL HOOKS SHALL BE STANDARD. UNO 4 THE FOLLOWING MINIMUM CONCRETE COVER SHALL BE PROVIDED FOR REINFORCING STEEL UNLESS SHOWN OTHERWISE ON DRAWINGS: CONCRETE CAST AGAINST EARTH ...... 3 IN CONCRETE EXPOSED TO EARTH OR WEATHER: #6 AND LARGER . , . #5 AND SMALLER & WWF ...... 1 CONCRETE NOT EXPOSED TO EARTH CAST AGAINST THE GROUND: 2 IN 1/2 IN OR WEATHER OR NOT SLAB AND WALL .3/4 IN BEAMS AND COLUMNS .. 1 1/2 IN 5 A CHAMFER 3/4" SHALL BE PROVIDED AT ALL EXPOSED EDGES OF CONCRETE. UNO. IN ACCORDANCE WITH ACI 301 SECTION 4 2 4 6 INSTALLATION OF CONCRETE EXPANSION/WEDGE ANCHOR. SHALL BE PER MANUFACTURER·s WRITTEN RECOMMENDED PROCEDURE THE ANCHOR BOLT. DOWEL OR ROD SHALL CONFORM TO MANUFACTURER•s RECOMMENDATION FOR EMBEOMENT DEPTH OR AS SHOWN ON THE DRAWINGS NO REBAR SHALL BE CUT WITHOUT PRIOR ENGINEERING I APPROVAL WHEN DRILLING HOLES IN CONCRETE EXPANSION BOLTS SHALL BE PROVIDED BY RAMS ET /REDHEAD OR APPROVED EQUAL. UNLESS NOTED OTHERWISE. SPECIAL INSPECTIONS. WHEN REQUIRED SY GOVERNING CODES. SHALL BE PERFORMED IN ORDER TO MAINTAIN MANUFACTURER·s MAXIMUM ALLOWABLE LOADS ROGER WILCO MARKET SNFCCA1995 5200 COUNTRY CLUB DR ROHNERT PARK. CA 94928 4 5934 GIBRALfAR DRIVE PLEASANrDN, CA 94588 t APPLICABLE BUILDING CODES SUBCONTRACTOR'S WORK SHALL COMPLY WITH ALL APPLICABLE NATIONAL. AUTHORITY HAVING JURISDICTION (AHJ) FOR THE LOCATION THE EDITION THE DATE OF CONTRACT AWARD SHALL GOVERN THE DESIGN STATE. AND LOCAL CODES AS ADOPTED BY THE LOCAL \.___J OF THE AHJ ADOPTED CODES ANO STANDARDS IN EFFECT ON BUILDING CODE: 2001 CALIFORNIA BUILDING CODE ELECTRICAL CODE: 2001 CALIFORNIA ELECTRICAL CODE LIGHTNING PROTECTION CODE: NONE ADOPTED SUBCONTRACTOR•s WORK SHALL COMPLY WITH THE LATEST EDITION OF THE FOLLOWING STANDARDS AMERICAN CONCRETE INSTITUTE (ACI) 318. BUILDING CODE REQUIREMENTS FOR STRUCTURAL CONCRETE AMERICAN INSTITUTE OF STEEL CONSTRUCTION (AISC). MANUAL OF STEEL CONSTRUCTION. ASD, NINTH EDITION TELECOMMUNICATIONS INDUSTRY ASSOCIATION (TIA) 222-F. STRUCTURAL STANDARD FOR STRUCTURAL ANTENNA TOWER AND ANTENNA SUPPORTING STRUCTURES INSTITUTE FOR ELECTRICAL AND ELECTRONICS ENGINEERS (IEEE) 81. GUIDE FOR MEASURING EARTH RESISTIVITY. GROUND IMPrnANCE, ANO EARTH SURFACE POTENTIALS OF A GROUND SYSTEM IEEE 1100 ( 1999) RECOMMENDED PRACTICE FOR POWERING AND GROUNDING OF ELECTRONIC tOUIPMENl IEEE C62 41. RECOMMENDED PRACTICES ON SURGE VOLTAGES IN LOW VOLTAGE AC POWER CIRCUITS (FOR LOCATION CATEGORY "C3" AND "HIGH SYSTEM EXPOSURE") TIA 607 COMMERCIAL BUILDING GROUNDING AND BONDING REQUIREMENTS FOR TELECOMMUNICATIONS TELCORDIA GR-6.3 NETWORK EQUIPMENT-BUILDING SYSTEM (NEBS) PHYSICAL PROTECTION TELCORDIA GR-34 7 CENTRAL OFFICE POWER WIRING TELCORDIA GR-1275 GENERAL INSTALLATION REQUIREMENTS TELCORDIA GR-1503 COAXIAL CABLE CONNECTIONS FOR ANY CONFLICTS BETWEEN SECTIONS OF LISTED CODES AND STANDARDS REGARDING MATERIAL. METHODS OF CONSTRUCTION. OR OTHER REQUIREME,\JTS. THE MOST RESTRICTIVE REQUIREMENT SHALL GOVERN. WHERE THERE IS CONFLICT BETWEEN A GENERAL REQUIREMENT AND A SPECIFIC REQUIREMENT. THE SPECIFIC REQUIREMENT SHALL GOVERN GENERAL NOTES 1 EQUIPMENT WILL NOT REQUIRE ANY WATER OR SEWER SERVICE IT IS AN UNMANNED FACILITY 2 PROVIDE POSITIVE DRAINAGE AWAY FROM FOUNDATION AND ACROSS SITE .3 rlELD VERIFY LOCATION OF EXISTING UTILITIES ON-SITE VERIFY IF ANY UNDERGROUND UTILITIES ARE PRESENT SUBCONTRACTOR TO CONTACT DIGALERT PRIOR TO CONSTRUCTION NOTIFY OWNER OF ANY CONFLICTS ADJUST AS DIRECTED 4 CONTRACTOR TO VERIFY PERMITTING REQUIREMENTS WITH APPLICABLE LOCAL BUILDING OFFICIAL AND INCLUDE ALL FEES IN BID CONTRACTOR IS TO OBTAIN REQUIRED PERMITS FROM THE BUILDING OFFICIAL UPON DIRECTION FROM THE CONSTRUCTION MANAGER 5 INFORMATION SHOWN ON THESE DRAWINGS WAS OBTAINED FROM SITE VISITS AND DRAWINGS PROVIDED BY THE SITE OWNER SUBCONTRACTOR SHALL NOTIFY OWNER OF ANY DISCREPANCIES PRIOR TO ORDERING MATERIAl OR PROCEEDING WllH CONSTRUCTION 6 ALL MATERIAL SHALL BE FURNISHED AND WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE APPLICABLE SECTIONS OF SPECIFICATION NUMBER 24897-011-3PS-AOOZ-G0001. "TECHNICAL SPECIFICATION FOR CONSTRUCTION OF GSM/GPRS WIRELESS SITES" AND 24897-011-3PS-EGOO-G0001. "TECHNICAL SPECIFICATION FOR FACILITY GROUNDING" IN CASE OF A CONFLICT BETWEEN THE CONSTRUCTION SPECIFICATIONS AND THE DRAWINGS. THE DRAWINGS SHALL GOVERN CFC ARTICLE 64 COMPLIANCE DATA STATIONARY LEAD -ACID NSB 100 FT RBS CABINET NUMBER TOTAL BATTERY SYSTEM TOTAL LIQUID VOLUME (6} CEUS ( 4) BA TTERIE.S OF CABINETS ELECTROLYTE BY VOLUME 1.6 GALLONS 6.4 GALLONS 2 12 8 GALLONS NORTHSTAR 1NSB 1 00 FT PURE H2 SO, (SULFURIC ( 12V. 120ah BATTERY ACID) BY VOLUME 64 GALLONS 2 54 GALLONS 2 5 08 GALLONS "FREE" LIQUID VOLUME 1 "FREE" ELECTROLYTE .06 GALLONS 25 GALLONS 2 0 50 GALLONS BY VOLUME PURE H2 so,04 GALLONS 15 GALLONS 2 0 30 GALLONS BY VOLUME 1 "FREE" ELECTROLYTE AND/OR ACID IS THE AMOUNT OF LIQUID THAT IS NOT ABSORBED IN THE GLASS MATTES BETWEEN THE LEAD PLATES THIS IS THE AMOUNT OF ELECTROLYTE OR ACID THAT WILL SPILL IN THE EVENT OF A PUNCTURE OF THE BATTERY EACH BATTERY HAS SI INDIVIDUAL CELLS AND THE BATTERY IS ENCASED IN BOTH A BATTERY JAR AND A PROTECTIVE METAL CAN MAKING PUNCTURE EXTREMELY UNLIKELY 2 BASED UPON CFC ARTICILE 64. SECTION 6401. THIS BATTERY SYSTEM AS DETAILED IN THE ABOVE CHART HAS LIQUID CAPACITIES SUBSTANTIALLY BELOW THE THRESHOLD OF 20 GALLONS PER BATTERY AND 100 GALLONS TOTAL SYSTEM THEREFORE THE FURTHER SECTIONS OF ARTICLE 64 AND ARTICLE 80 DO NOT APPLY TO THIS SYSTEM 3 0 07 /111 /0'; ISSUED FOR CONSTRUCTION 0 IH/2�/� ISSUED FOR CONSTRUCTION A 0;\/-22/0:S ISSUED FOR CONSTRUCTION REVIEW NO. DATE SCA!,.[ AS SHOWN REVISIONS DESIGNED BY: l I ATA SMZ - ATA SMZ - ATA SMZ -BY CHK •PP'( DRAWN BY: ATA 2 CONSTRUCTION NOTES I .JOO HIO. I DRAWING NUMBER I REV 124897-5121 A-SNFCCA2025-A04 I 0 I D C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 /UNISrRUT PIPE/CONDUIT CLAMP Pl 119 OR P2558-35 (GALV ) (TYPICAL) FOLLOW MANIJF RECOMMENDATIONS FOR BOLT TORQUE (_ Y }o�i{'' o "· 1 ,· -c. "" '� , , 1 I PIPE CAP -) , U ISIRUT PIOOI (Ci_A!,YJ (TYP) � -t,: OR ' 1.... p'"' Fl 3"¢ SCH 40 PIPE (GAlf' _, � g . 3"0 RGS CONDUIT (GAL } ;.-, ,-:;:__, (1YP) _, 2 'o I ,,., UNISTRUT P1001 (CALV) -UNISTRUT P100 I , I 1 0"0 PL�IN 4' CONCRETE OR ._ SAKRETE PIER GALIIL METER AND DISCONNECT SWITCH MOUNTING RACK DETAIL NTS NOTES: 1 LEAN CONCRETE w/ RED TINTED TOP MAY BE USED IN PLACE OF COMPACTED SAND FINISHED GRADE OR GROUND COVER, MATCH SLOPE AND THICKNESS TRENCH OF [:{!STING UNDISTURBED QIL 6" (MIN) (TYP) * CONDUIT SIZE, TYPE, QUANTITY ANO SEPARATION DIMENSION TO BE VERIFIED WITH LOCAL UTILITY COMPANY REQUIREMENTS DETAIL NTS BED SINGLE SIDE SPLIT ,ACE W/SMOOTH SIDE INWARD (TO MATCH EXISTING OPS STATION) AND BROWN METAL CAP --,,. (P) 4' HEAVY GAUGE STEEL OOQR I� io l�-� I CMU BLOCK WALL AND STEEL DOOR J I-·--------------14'�0" ------ I FOR CONCRETE NOTES SEE OE:TAIL J02 2 GRAVEL SHALL 6£ NATURAL OR CRUSHED STONE 'NllH 100 P[R'C('-11 P,._SSING I INCH SIEVE J ERICSSON CA�NET �•Y 8[ ?RO'IIOED WITH OPTIONAL ERICSSON SAS£ fff.Ai,j[ 4 Oll,l[NSIOHS Sl-iOWN �[ EXACT UINIIJUU PiliO SIZES �OUIR£0 FOR EOUIP.\.tUff LAYOUTS -CONTRACTOR l,IAY ROUHO UP ro TH[ MEAR[ST fOOT (OR HAJ,.r roof) 1r LEASE AA(A ANO SPJrrC[ PERI.Ill DETAIL 361C 1" Ct-t,.MFER (ftfl' I_ ___ fi __ _ PLA1\J VIEW l'r�i-� � RB'S 2106/310\ CAIJNET CONCRETE PAD FOR TWO-CABINET INITIAL DEPLOY ERICSSON CONFIGURATION <J ---CABINET BA�E n ----./--------NEW 5/8" </J HD CALV RAMSET rn TRUBOLT WEDGE ANCHOR MIN <J EMBEDED DEPTH OF 3" (TYP OF 8 PER CABINET) CONCRETE SLAB �)[OUJPMENT ANCHOR DETAIL \..:=.,NTS. /@.LYLE � The Lyle Compony R BARAN telecom Planning, Engineering & Construction ROGER WILCO MARKET SNFCCA1995 3140 Gold Comp Dr -Suite 30 Rancho Cordovo, CA 95670 6 1755 W Hammer Ln, Ste 12 Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 5934 G!BRALTAR DRIVE PLEASANTON, CA 94�S8 t NOTE: I THE MINIMUM REQUIRED DOOR SWING IS 90' 135' DOOR SWING FOR THE FIRST CABINET 3' 4'-3 3/16" IF POSSIBLE, ALLOW FOR CLEARANCES: (4'-4") FRONT 52"RIGHT SIDE O" (IT IS RECOMMENDED TO ACCESS ENOUGH FOR CABINET TOP REMOVAL) HAVE ERICSSON RBS 2106 CABINET 2 !l/ 16" ,L 1!2£'.I§" SWING ' ..LEFT SIDE: BACK Q" 9-1 /2" FOR 90' DOOR SWING 3' FOR 135' DOOR SWING TOP 3' -6" (CABINET TOP REMOVAL) WEIGHT: 1301 CBS WITH BATTERIES 1 213 LBS WITHOUT BATTERIES ERICSSON RBS 21 06 MINIMUM REQUIRED CLEARANCES 28 17/32" I . ' ·□□ .., a � -,-(FRONT) ·�s "' � '5 ,9/ J2"' 45 9/37" INSTALLATION FRA 48 5/8" ME [QM_) rOOTPRINT (BOTTO /,----Pl<OPOS[O �EL\l C#' 10 MATCJ,1 D!r'$TlJ\IG PROPOSED c..MlJ BU')CK ',¥,4,u. (li'-0. 1-tlC►I WA)'-1) Wint J5 0 ••· o.c., w/ R1'1"'0fl0:0 C,f;Nl!;ll(O II< W<'U J'4 0 liJ'" CJ.C -f' cormNuovs. (l"r'PIC\l orJ.) .3 -SCAR"1FY {I� EXtSTttl-0 "'4ATfRIAJ.. .it.NC C:0""...CllO IIAXlMV� 0CH$1rt 0 07/01/05 ISSUED FOR CONSTRUCflON 0 04/28/05 ISSUED FOR CONSTRUCTION A 04/22/05 ISSUED FOR CONSTRUCTION REVIEW fKl DATE REVISIONS ATA SMZ ATA SMZ - ATA SMZ -BY CHK !t.Pf:I' SCAt t'. AS SHOWN DESIGNED BY: DRAWN BY: ATA 2 EQUIPMENT DIMENSIONS DETAIL NTS CONSTRUCTION & EQUIPMENT DETAILS JOB NO DRAWING NU"48ER 24897-512 A-SNFCCA1995-A05 0 D C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 GROUND CLAMP (SEE NOTE 4) UNIVERSAL PIPE ' VALMONT MICROrL£CT\ ADAPTER KIT PART � I 2 COAX CABLES (GPS & BCCH) USE: 1 ANDREW CONNECTOR (PART NO L4PNM-RC) 2. ANCHOR MARINE HEATSHRINK (PART NO, 327106) EXISTING ICE BRIDGE POST �2" NOMINAL DIAMETER (2,375" NO 81534 1Jll�t� d OR SIMILAR POST, IF NEW P ACT OD ) X 2' -0" MAX. IS REQUIRED, SEE DETAIL 8 SCHEDULE 40 RIGID GALVANIZED FOR POST AND FOUNDATION STEEL PIPE CABLE DIAMETER VS, LENGTH LDF4 50A (1/2-INCH) UP TO 200' LDF5 -50A (7 /8-INCH) UP TO 400' _ELEVATION LDF6 -50 (1 1/4-INCH) UP TO 500' VXL7 -50 (1 5/8-INCH) UP TD 700' NOTE: FOR LARGER DIA CABLE, USE 6' llQTES: JUMPERS AT 1 /2" DIA 1, LOCATION OF ANTENNA MUST HAVE CLEAR VIEW OF SOUTHERN SKY AND CANNOT HAVE ANY BLOCKAGES EXCEEDING 25% OF THE SURFACE AREA OF A HEMISPHERE AROUND THE GPS ANTENNA 2 ALL GPS ANTENNA LOCATIONS MUST BE ABLE TO RECEIVE CLEAR SIGNALS FROM A MINIMUM OF FOUR (4) SATELLITES, VERIFY WITH HANDHELD GPS BEFORE FINAL LOCATION OF GPS ANTENNA, I' \ 11 JI 1,1 IF ICE BRIDGE OR SIMILAR POST IS NOT GROUNDED, GROUND WITH 2 AWG TINNED BARE COPPER WIRE EXOTHERMICALLY BONDED TO POST AND CONNECTED TO GROUND RING E911 -COMBINED GPS/BCCH ANTENNA PIPE MOUNT DETAIL NTS NOTE: CABLE TRAY COVERS SHALL BE INSTALLED IN ACCORDANCE WITH MANUFACTURER'S INSTALLATION PROCEDURES AND INSTRUCTIONS FOR 'HIGH WIND CONDITIONS' THIS INCLUDES CONNECTOR TYPE AND SPACINGS MAX SPACING 6' -0" BETWEEN SUPPORTS COAX CABLE TRAY DETAIL NTS [BECHTEL PN CC30001 -12" WIDE OR CCJ0002 -6" WIDE] CABLE TRAY COVER (SEE NOTE) [BECHTEL PN CT20002 -12" WIDE OR CT20001 - 6" WIDE] CABLE TRAY, CALV STEEL, 12" RUNGS, 4" LOADING DEPTH, 5" SIDE RAIL HEIGHT, WIDTH AS SHOWN IN PLAN STAKE 4x4 WITH 12" GALVANIZED SPIKE DR #4 EPOXY COATED REBAR INSTALL FLUSH WITH TOP OF 4x4 [BECHTEL PN CT20013] 4x4 PRESSURE TREATED LUMBER HOLD DOWN CLAMP FASTENED TO 4 X 4 WITH 1/4" X I 1/4" LONG LAG SCREWS (TYP ) Im.LYLE � The Lyle Company 111'..:1 11 A R1 A N Planning, Engineering &. Construction� H H 1755 W Hammer Ln, Ste 12 3140 Gold Comp Dr -Suite JO Rancho Cordova, CA 95670 6 telecom Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5 VALMONT MICROFLECT MFG: PRODUCT, PART NO, 82018 (2 PER MOUNT) FOR GPS ANTENNA USE 1 1 /4" 0 D NOMINAL PIPE X 3'-0" LONG 1 '-2 VALMONT MICROFLECT DETAIL NTS GROUND CLAMP WITH 6 AWG WIRE, GROUND TO BUILDING STEEL, ENTRANCE GROUND BAR OR 2 AWG TINNING TO GROUND RING, (4) 1 /2"¢ HILTI HIT HV20 HIT-A ROD (GALVANIZED) OR EQUIV, W/3 3/8" MIN EMBEDMENT INSTALL ( 1) ANCHOR PER BRICK/BLOCK MINIMUM EDGE DISTANCE OF 2 BRICK/BLOCK OR 16" (WHICHEVER IS LESS), 11/16" � FOR HOLLOW & SOLID BLOCK & BRICK WALLS 1, THIS DETAIL CAN ALSO BE USED TO MOUNT THE GPS ANTENNA INDIVIDUALLY TO A WALL 2 THIS DESIGN IS BASED ON USC 1997, WIND SPEED 130 mph, EXPOSURE D, ELEVATION 400 FT 3 THE WEIGHT OF THE ANTENNA MOUNT IS 70 LBS (INCLUDES 5' -6" LENGTH OF PIPE), 4 GROUND PIPE WITH GROUND CLAMP AND 6 AWG WIRE TO BUILDING GROUND POINT E911 GPS ANTENNA MOUNTED AT ROOFTOP PARAPET WALL DRYING RACK POLE SEAL CONDUIT(S) W / DUCT SEALER NEW CONC FOOTING U/G CONDUIT FOR COAX CABLES ONE 6" METROPCS AND ONE 8" AT&T CONDUIT FOR COAX (ALL THROUGH FOUNDATION) ONE 2 "¢ CONDUIT FOR CITY EQUIPMENT TO FIRST POLE ONLY ROGER WILCO MARKET SNFCCA1995 0 07/01/0!1 ISSUED FOR CONSTRUCTION 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 59J<I GIBRALTAR DRIVE PLEASANTON CA 94588 3 0 D il/i?B/05 ISSUED FOR CONSTRUCTION A l.)4/22/-05 ISSUED FOR CONSTRUCTION REVIEW NO' DATE S<:,ti AS SHOWN REVISIONS RF CABLE MINIMUM BEND RADIUS ANDREW HELIAX COAXIAL CABLE COAXIAL CABLE CABLE MODEL NUMBER NOMINAL SIZE MINIMUM BEND RADIUS FSJl -50A 7/4" (0 25") 1" (25 mm) EFX2-50 3/8" (0.375") 1.75" (45 mm) FSJ2-5D 3/8" (0.375") 1" (25 mm) FSJ4-508 & FSJ4RN-508 1/2" (0.5") 1.25" (32 mm) LDF4-50A & LDF4RN-50A 1/2" (0.5") 5" (127 mm) LDF5-50A & LDF5RN-50A 7 /8" (0.875") 10" (254 mm) VXL5-50 7 /8" (0 875") 5" (127 mm) LDF6-50 & LDF6RN-50 1 1/4" (1 25") 15" (381 mm) LDF7 -50A & LDF7 RN -50A 1 5/8" ( 1 625") 20" (508 mm) VXL7-50 1 5/8" ( 1 625") 15" (381 mm) LDF12-50 2 1/4" (2 25") 24" (610 mm) AVA-5-50 7 /8" (0 875") 10" (254 mm) AVA-7-50 1 5/8" (1,625") 15" (381 mm) VXL-5-50 7 /8" (0 875") 5" (125 mm) VXL-6-50 1 1/4" (1.25") 10" (254 mm) VXL-7-50 1 5/8" ( 1 625") 15" (381 mm) COMMSCOPE COAXIAL CABLE COAXIAL CAGLE CABLE MODEL NUMBER NOMINAL SIZE MINIMUM BEND RADIUS FXL 540 1/2" (0.5") 2" (51 mm) FXL 50 1480PE 1 1/4" (1 25") 8" (203 mm) SFX 500 1/2" (0.5") 1 25" (32 mm) CR 50 540 1/2" (0 5") 4" (102 mm) CR 50 1070 7 /8" (0,875") 8" (203 mm) CR 50 1480 1 1/4" (1 25") 12" (305 mm) CR 50 1873 1 5/8" ( 1,625") 15" (381 mm) RFS COAXIAL CABLE COAXIAL CABLE CABLE MODEL NUMBER NOMINAL SIZE MINIMUM BEND RADIUS 811028-001 811028-F01 1/4" 1" 811028-003 811028-F03 (0.25") (25 mm) 810917-001 810917-FOI 3/8" 2" 810917-003 810917-F03 (0,375") (51 mm) 810918-001 870918-F01 1/2" 3" 810918-003 810918-F03 810918-083 810918-F83 (0 5") (76 mm) 811026-001 811026-F01 1/2" 1 3" 811026-003 811026-F03 811026-083 811026-F83 (0 5") (33 mm) 810921-001 810921-F01 7 /8" 5" 810921-003 810921-F03 810921-083 810921-F83 (O 875") (127 mm) 810916-001 810916-F01 1 1/4" 8" 810916-003 810916-F03 810916-083 810916-F83 (1.25") (203 mm) 810920-001 810920-F01 1 5/8" 8" 810920-003 810920-F03 810920-083 810920-F83 (1 625") (203 mm) 811046-001 811046-FOl 2 1/4" 9 5" 811046-003 811046-F03 811046-083 811046-F83 (2.25") (241 mm) MANUFACTURERS RECOMMENDED TORQUE CONNECTOR CONNECTOR CONNECTOR VENDOR (DIN) (N) (SMA) ANDREW 220-265 IN-LB 15-20 IN-LB 8 IN-LB HUBER+SUHNER 220-265 IN-LB 6-10 IN-LB 7 1-9 7 IN-LB COMMSCOPE 220 IN-LB 15 IN-LB NA RF CABLE MINIMUM BEND RADIUS AND MANUFACTURERS RECOMMENDED CONNECTOR TORQUE TABLES ATA SMZ - ATA SMZ - ATA SMZ - BY CHK flfl' DRAWN BY: ATA 2 DET1IL ® CONSTRUCTION DETAILS JOB NO DRAWING NUMBER 24897-512 A-SNFCCA1995-A06 D C B A REV 0 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 ,, APN: 1 43-J I 1 -061 ,, APN: 143-311-060 ,, ,, / ,, ,, < \ \ APN: 143-311-059 \ \ \ \ 0 \ � � � y � \ �2- ('\ PR OPERTY LINE---------- NEW 12' -0"-------' CINGULAR/METROPCS ACCESS EASEMENT FROM SITE TO COUNTRY CLUB DRIVE NOTE: REPLACE (E) 30"x60"x24" W/30"x60"x24" INTERSET SPLICE BOX (POINT O F FEED) PROPOSED NEW CINGULAR/METR OPCS POWER EASEMENT UNDERGROUND 2' -0" WIDE TO P.O.C. AT PAD MOUNTED TRANSFORMER AT STREET PL 1 -4" CPC(TYP ) PL (E)ADJACENT BUILDING APN: 143-311-054 ( I I ��-�-�-�-����/)) 1-- h- -- - - ___i.:2_ �R_5 STATION_ _ "-._PROPERTY LINE APN: 143-311 -056 ALL EXISTING ITEMS ANO EXACT LEASE AREA SIZ� TO BE VERIFIED IN FIELD 0 T -- PRE-CON PRIOR TO CONSTRUCTION. ® �: �I� Compaoy Jl 40 Gold Comp Dr -Suite JO Rancho Cordova, CA 956 70 6 I Ill BARAN telecom Planning, Engineering & Construction 1755 W Hammer Ln, Ste 12 Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209 478-4631 5 ------ ROGER WILCO MARKET SNFCCA1995 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 APN: 143-311-062 \ \ \ \ \ \ \ \ (E) TELCO (PM POE) ROOM' \ NEW CINGULAR LEASE AREA NEW CINGULAR/METROPCS TELCO EASEMENT UNDERGROUND 2'-0" WIDE TO P.O .C. FOR TELCO, 4"0 CONDUI T EXACT ROUTING TO BE VERIFIED PRIOR TO CONSTRUCTIO N EXISTING (3) 69'-0" TALL HOSE DRYING RACK POLES _,,,.,,,,-- '<I' I Cl) -ti {:;'\ ELECTRICAL SITE PLAN0 SCALE: I" 30'-0"2 O' 15' 30' D D7/01 /D5 ISSUED FOR CONSTRUCTION D 04/28/05 ISSUED F'OR CONSTRUCTION ' GO' A O.;a/22/05 ISSUE:IJ FOR CONSTRUCTION REVIEW 5i1 J& �t,Ri\l 01R 04'W( PLEASANTON, CA 9-1588 11(1 DATE SC"<.E AS SHOWN REVISIONS DESIGNED BY: ELECTRICAL INSTALLATION METHODS ANO MATERIALS 1. WIRING, RACEWAY, ANO SUPPORT METHODS AND MAT[RlALS SHALL COMPLY WITH THE REQUIREMENTS OF THE NEC ANO TELCOROIA 2 SUBCONTRACTOR SHALL MODIFY EXISTING CABLE TRAY SYSTEM AS R[OUIR[O TO SUPPORT RF ANO TRANSPORT CABLING TO THE NEW BTS EQUIPMENT. J. ALL CIRCUITS SHALL BE SEGREGATED AND MAINTAIN MAXIMUM CABLE SEPARATION AS REQUIRED BY THE NEC AND TELCORDIA. 4 CABLES SHALL NOT BE ROUTED THROUGH LADDER-STYLE CABLE TRAY RUNGS 5 EACH ENO OF EVERY POWER, GROUNDING, AND Tl CONDUCTOR ANO CABLE SHALL BE LABELED WITH COLOR-CODED INSULATION OR ELECTRICAL TAPE (JM BRAND, 1/2 INCH PLASTIC ELECTRICAL TAPE WITH UV PROTECTION, OR EQUAL). THE IDENTIFICATION t.t[THOO SHALL CONFORM WITH NEC &: OSHA, AND MATCH EXISTING INSTALLATION REQUIREMENTS 6 POWER PHASE CONDUCTORS (1 E, HOTS) SHALL BE LABELED WITH COLOR-CODED INSULATION OR ELECTRICAL TAPE (3M BRANO, ½ INCH PLASTIC ELECTRICAL TAPE WITH UV ?ROTECTION, OR EQUAL) PHASE CONDUCTOR COLOR CODES SHALL CONFORM WITH THE NEC & OSHA ANO MATCH EXISTING INSTALLATION REQUIREMENTS 7 ALL ELECTRICAL COMPONENTS SHALL BE CLEARLY LABELED WITH ENGRAV£0 LAMACOIO PLASTIC LABELS. ALL EQUIPMENT SHALL 8( LABELED WITH THEIR VOLTAGE RATING, PHASE CONFIGURATION, WIRE CONFIGURATION, POWER OR AMPACITY RATING, AND BRANCH CIRCUIT ID NUMBERS (1 E., PANELBOARD AND CIRCUIT ID'S) B PANELBOARDS (ID NUMBERS) AND INTERNAL CIRCUIT BREAKERS (CIRCUIT ID NUMBERS) SHALL BE CLEARLY LABELED WITH ENGRAVED LAMACOID PLASTIC LABELS 9 ALL TIE WRAPS SHALL BE CUT FLUSH WITH APPROVED CUTTING TOOL TO REMOVE SHARP EDGES 1 D, POWER, CONTROL, AND EQUIPMENT GROUND WIRING IN TUBING DR CONDUIT SHALL BE SINGLE CONDUCTOR (#14 AWC ANO LARGER), 600 V, OIL RESISTANT THHN OR THWN-2, CL.ASS 8 STRANDED COPPER CABLE RATED FOR 90 'C (WET AND ORY) OPERATION; LISTED OR LABELED FOR THE LOCATION ANO RACEWAY SYSTEM USED 11, SUPPLEMENTAL EQUIPMENT GROUND WIRING LOCATED INDOORS SHALL BE SINGLE CONDUCTOR (16 AWG ANO LARGER), 600 V, Oil RESISTANT THHN OR THWN-2 GREEN INSULATION, CLASS B STRANDED COPPER CABLE RATED FOR 90 'C (WET AND DRY) OPERATION; LISTED OR LABELED FDR THE LOCATION AND RACEWAY SYSTEM USED 12. SUPPLEMENTAL EQUIPMENT GROUND WIRING LOCATED OUTDOORS, OR 8ELOW GRAOE, SHALL BE SINGLE CONDUCTOR #2 AWG SOLID TINNED COPPER CABLE 1 J. POWER AND CONTROL WIRING, NOT IN TUBING OR CONDUIT, SHALL BE MULTI-CONDUCTOR, TYPE TC CABLE (#14 AWG ANO LARG(R), 600 V, Oil RESISTANT THHN OR THWN-2, CLASS B STRANDED COPPER CABLE RATED FOR 90 "C (WET ANO ORY) OPERATION: WITH OUTER JACKET; LISTED OR LABELED FOR THE LOCATION USED 14, ALL POWER AND GROUNDING CONNECTIONS SHALL BE CRIMP-STYLE. COMPRESSION WIRE LUGS AND WIRENUTS BY THOMAS AND BETTS (OR EQUAL). LUGS AND WIRENUTS SHALL SE RATED FOR OPERATION AT NO LESS THAN 75 'C (90 'C IF AVAILABLE) 15 RACEWAY AND CABLE TRAY SHALL BE LISTED OR LABELED FOR ELECTRICAL USE IN ACCORDANCE WITH NEIAA, UL, ANSI/IEEE, AND NEC, 16 NEW RACEWAY OR CABLE TRAY WILL MATCH THE EXISTING INSTALLATION WHERE POSSIBLE 17 ELECTRICAL "ETALLIC TUBING (EMT) OR RIGID NONMETALLIC CONDUIT (I.E .. RICID PVC SCHEDULE 40, OR RIGID PVC SCHEDULE BD FDR LOCATIONS SUBJECT TO PHYSICAL DAMAGE) SHALL BE USED FOR EXPOSED INDOOR LOCATIONS. 18, ELECTRICAL METALLIC TUSING (EMT), ELECTRICAL NONMETALLIC TUBING (ENT), OR RIGID NONMETALLIC CONDUIT (RIGID PVC, SCHEDULE 40) SHALL BE USED FOR CONCEALED INDOOR LOCATIONS. 19 GALVANIZED STEEL INTERMEDIATE METALLIC CONDUIT (IMC) SHALL BE USED FOR OUTDOOR LOCATIONS ABOVE GRAOE. 2D. RIGID NONMETALLIC CONDUIT (1 E .. RIGID PVC SCHEDULE 40 OR RIGID PVC SCHEDULE 80) SHALL BE USED UNDERGROUND; DIRECT BURIED, IN AREAS OF OCCASIONAL LIGHT VEHICLE TRAFFIC OR ENCASED IN REINFORCED CONCRETE IN AREAS OF HEAVY VEHICLE TRAFFIC 21 LIQUID-TIGHT FLEXIBLE METALLIC CONDUIT (UOUIO-TITE FLEX) SHALL BE USED INDOORS AND OUTDOORS, WHERE VIBRATION OCCURS OR FLEXIBILITY IS NEEDED, 22 CONDUIT AND TUBING FITTINGS SHALL BE THREADED OR CO"PRESSIDN-TYPE AND APPROVED FOR THE LOCATION USED SETSCREW FITTINGS ARE NOT ACCEPTABLE 2J� CABINETS, BOXES, ANO WIREWAYS SHALL BE LISTED OR LABELED F'OR ELECTRICAL USE IN ACCORDANCE WITH NEIAA, UL. ANSI/IEEE, AND NEC 2◄ CABINETS. BOXES, ANO W1R[WAY$ TO MATCH THE EXISTING INSTALLATION WHERE POSSIBLE. 25 WIR[WAYS SHALL BE EPOXY-COATED (CRAY) ANO INCLUDE A HINGED COVER, DESIGNED TO SWING OPEN DOWNWARD; SHALL BE PANDUIT TYPE E (OR EOUAL); AND RATED NEIAA 1 (OR BETTER) INDOORS, DR NEUA 3R (OR BETTER) OUTDOORS 26 EQUIPMENT CABINETS, TERMINAL BOXES, JUNCTION BOXES, ANO PULL BOXES SHALL BE GALVANIZED OR EPOXY-COATED SHEET STEEL, SHALL MEET OR EXCEED UL 5D, AND RATED NEMA I (OR BETTER) INDOORS, OR NEMA JR (OR BETTER) OUTDOORS 27, METAL RECEPTACLE, SWITCH, ANO DEVICE BOXES SHALL BE GALVANIZED, EPOXY-COATED, OR NON CORRODING; SHALL MEET OR EXCEED UL 514A AND NE"A OS 1; AND RATED NEMA 1 (OR BETTER) INDOORS, OR WEATHER PROTECTED (WP OR BETTER) OUTDOORS, 28 NONMETALLIC RECEPTACLE, SWITCH, AND DEVICE BOXES SHALL MEET OR EXCEED NEMA OS 2; ANO RATED NEMA 1 (DR BETTER) INDOORS, OR WEATHER PROTECTED (WP OR BETTER) OUTDOORS. 29_ THE SUBCONTRACTOR SHALL NOTIFY ANO OBTAIN NECESSARY AUTHORIZATION FROM THE CONTRACTOR BEF'ORE COMMENCING WORK ON THE /J.C POWER DISTRIBUTION PANELS JO THE SUBCONTRACTOR SHALL PROVIDE NECESSARY TAGGING ON THE BREAJ<ERS. CABLES AND DISTRIBUTION PANELS IN ACCOROANCE WITH THE APPLICABLE COOES ANO STANDARDS TO SAFEGUARD AGAINST LIFE AND PROPERTY ATA SMZ -ELECTRICAL SITE PLAN & NOTES ATA SMZ - ATA SMZ - BY CHK pp• JOO ,-;a DRAWING NUMBER DRAWN BY: ATA 24897-512 A-SNFCCA1995-E01 2 D C B A REV 0 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 �------NEW CINGULAR UTILITY RACK FOR ELEC. & TELCO CABINETS GROUNDING NOTES 1.THE SUBCONTRACTOR SHALL REVIEW ANO INSPECT THE EXISTING FACILITY GROUNDING SYSTEM AND LIGHTNING PROTECTION SYSTEM (AS DESIGNED AND INSTALLED) FOR STRICT COMPLIANCE ®--------@-------�MECHANICAL CONNECTION WITH THE NEC (AS ADOPTED BY THE AHJ), THE SITE-SPECIFIC (UL, LPI, OR NFPA) LIGHTING PROTECTION CODE, AND GENERAL COMPLIANCE WITH TELCORDIA AND TIA GROUNDING STANDARDS THE SUBCONTRACTOR SHALL REPORT ANY VIOLATIONS OR ADVERSE FINDINGS TO THE CONTRACTOR FOR RESOLUTION. 1 �GROUND ROD �TYP. v� , � NEW CMU WALL NEW CINGULAR GPS ANTENNA MOUNTED TO CMU WALL --� EXISTING METROPCS GROUND ROD (TYP.) EXISTING METROPCS GROUND RING (TYP.) ELECTRICAL GROUNDING PLAN ,. '1.-�' ·J , . V . .. I', i<l • I "' -0,: I, o-I S "' . I z; ' , ; I Cler NOTES: ALL FUTURE CABINE T GROUNDS TO BE CONNECTED TO THE MGB ALL FU TURE CABINETS SKIDS TO BE LINKED TO THE OTHER CABINETS /@.LYLE � The Lyle Company 3140 Gold Comp Dr -Suite JO Rancho Cordova, CA 95670 m 11 AR1 AN Planning, Engineering & Constructionl!!9 H H 1755 W Hammer Ln, Ste 12 ROGER WILCO MARKET SNFCCA1995 telecom 6 Stockton, CA. 95209-2900 Ph: 209•478-4601 Fax: 209-478-4631 5 5200 COUNTRY CLUB DR, ROHNERT PARK, CA 94928 4 •(TYP.)2 ALL GROUND ELECTRODE SYSTEMS (INCLUDING TELECOMMUNICATION, RADIO, LIGHTNING PROTECTION, AND AC POWER GES'S) SHALL BE BONDED TOGETHER, AT OR BELOW GRADE, BY TWO OR MORE COPPER BONDING CONDUCTORS IN ACCORDANCE WITH THE NEC 3. THE SUBCONTRACTOR SHALL PERFORM IEEE FALL-OF -POTENTIAL RESISTANCE TO EARTH TESTING (PER IEEE 1100 AND 81) FOR NEW GROUND ELECTRODE SYSTEMS. THE SUBCONTRACTOR SHALL FURNISH AND INSTALL SUPPLEMENTAL GROUND ELECTRODES AS NEEDED TO ACHIEVE THE DESIRED TEST RESULT OF 5 OHMS OR LESS. HOWIEVER, A DEVIATION WILL NOT BE REQUIRED IF A RESISTANCE TEST RESULT OF 10 OHMS OR LESS CAN BE DOCUMENTED NEW (5) CINGULAR OUTDOOR EQUIPMENT CABINETS 4 METAL RACEWAY SHALL NOT BE USED AS THE NEC REQUIRED EQUIPMENT GROUND CONDUCTOR STRANDED COPPER CONDUCTORS WITH GREEN INSULATION, SIZED IN ACCORDANCE WITH THE NEC, SHALL BE FURNISHED AND INSTALLED WITH THE POWIER CIRCUITS TO BTS EQUIPMENT 5.EACH INDOOR BTS CABINET FRAME SHALL BE OIRECTL Y CONNECTED TO THE MASTER GROUND BAR WITH SUPPLEMENTAL EQUIPMENT GROUND WIRES, j6 AWG OR LARGER. 6.EXOTHERMIC WELDS OR BURNDY HYGROUND HIGH COMPRESSION CONNECTIONS (WHERE PERMITTED BY LOCAL CODES) SHALL BE USED FOR ALL GROUNDING CONNECTIONS BELOW GRADE . 7 APPROVED ANTIOXIDANT COATINGS (I.E , CONDUCTIVE GEL OR PASTE) SHALL BE USED ON ALL COMPRESSION AND BOLTED GROUND CONNECTIONS. 8.ICE BRIDGE BONDING CONDUCTORS SHALL BE EXOTHERMIC ALLY BONDED OR SOL TED TO THE BRIDGE AND THE TOWER GROUND BAR NEW CINGULAR EQUIPMENT GROUND RING, #2 AWG, BTCW 9 SURFACES TO BE CONNECTED TO GROUND CONDUCTORS SHALL BE CLEANED TO A BRIGHT SURFACE AT ALL CONNECTIONS EXOTHERMIC WELD CONNECTION. TYP. 59J<I CIBRAL TAR DRIVE PLEASANTON, CA 9<1588 t 10. EXPOSED GROUNDING CONNECTIONS SHALL BE MADE WITH COMPRESSION CONNECTORS WHICH ARE THEN BOLTED TO EQUIPMENT USING STAINLESS STEEL HARDWARE INSTALLATION TORQUE SHALL BE PER MANUFACTURE'S REQUIREMENT, 11. ALL OUTDOOR METAL SUPPORT POSTS FOR ICE BRIDGE AND TRAY SHALL BE BONDED TO THE EXISTING BURIED GROUND ELECTRODE SYSTEM WITH A SINGLE CONDUCTOR #2 AWG SOLID TINNED COPPER WIRE SCALE: N.T.S. 2 ABBREVIATIONS & ELECT. SYMBOLS 0 07/01/05 ISSUED FOR CONSTR_U�c_r1o_N ____ ---l--A_TA ---I--- S_MZ ---l------ -l 0 04/28/05 ISSUED FOR CONSTRUCTION ATA SMZ - A 04/22/05 ISSUED FOR CONSTRUCTION REVIEW ATA SMZ - NO DATE SC<l.l AS SHOWN REVISIONS llESIGN(l) BY, BY CHK pp' DRAWN BY: ATA 2 GROUNDING SITE PLANS AND NOTES 24897-512 QJl.l'Yffl{-(1 11 il A-SNFCCA 1995-E02 D C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 I SUBCONTRACTOR SHALL PROVIDE 200AMP, SINGLE PHASE, 120/240 VAC, 60HZ SERVICE FOR AWS SITE. 2 SUBCONTRACTOR SHALL COORDINATE WITH UTILITY COMPANY BEFORE THE START OF CONSTRUCTION POWER ANO TELEPHONE CONDUIT SHALL BE PROVIDED ANO INSTALLED PER UTILITY REQUIREMENTS 3 FOR COMPLETE INTERNAL WIRING ANO ARRANGEMENT REFER TO DRAWINGS PROVIDED BY PANEL MANUFACTURER 4 ALL SERVICE EQU1Ptr.4ENT ANO INSTALLATIONS SHALL COMPLY WITH THE N E C AND UTILITY COMPANY ANO LOCAL CODE REQUIREMENTS. 5. SUBCONTRACTOR SHALL INSTALL 5 FEET OF LFMC INCLUDING ALL CONDUIT F'ITTINCS (NUTS, REDUCING BUSHINGS, ELBOWS, COUPLINGS, ETC) NECESSARY FOR CONNECTION FROM IMC CONDUIT TO THE INTERIOR OF THE BTS CABINET BASE WITH J FOOT PIGTAIL FOR TERMINATION 8Y' BTS EQUIPMENT INSTALLER 6. SUBCONTRACTOR SHALL PROVIDE ELECTRICAL SERVICE EQUIPMENT WITH FAULT CURRENT RATINGS GREATER THAN THE AVAILABLE FAULT CURRENT FROM THE POWER UTILITY 7, POWER, CONTROL ANO EQUIPMENT GROUND WIRING IN TUBING OR CONDUIT SHALL BE SINGLE CONDUCTOR (14 AWG AND LARGER), 600V, Oil RESISTANT THHN OR THWN-2, CLASS B STRANDED COPPER CABLE RATED FOR 90'C (WET AND DRY) OPE;RATION: LISTED OR LABELED FOR THE LOCATION AND RACEWAY SYSTEM USED 8 CUT, COIL AND TAPE A J FOOT PIGTAIL FROM ENO OF LFMC FOR TERMINATING BY BTS EQUIPMENT MANUFACTURER. � 9 SUBCONTRACTOR SHALL F'URNISH ANO INSTALL A NEMA JR ENCLOSURE WITH INTERNAL 5/8" THICK PLYWOOD BACKBOARD SUBCONTRACTOR SHALL COORDINATE WITH LOCAL TELCO UTIUTY PRIOR TO PROCURING AND INSTALLATION OF ENCLOSURE ANO COMPONENTS SEE DETAILS 1015, 1022/SHEET E05 AND 102◄/E08 Ml .. MECHANICAL INTERLOCK RU ::::r. RELAY TO MONITOR UTILITY POWER RG -RELAY TO MONITOR GENERATOR POWER 10 USE IMC FOR A/G CONDUIT RUNS USE SCH40 PVC FOR U/G CONDUIT RUNS 1• 850 GSM ERICSSON RBS 2106 CABINET EQUIPMENT BASE FRAME «:r (REOUIREO FOR SlOE ENTRY) ,- 1" LFMC (SEE NOTES 5 & 8) # 2 AWG SUPPLEMENT AL, EQUIPMENT GROUND CONDUCTOR 1" CONDUIT W/ (1)-2 PAIR, CAT 5 UTP C,DLE FOR TELCO SERVICE (REF OTL 1017 /E05) ® �: �I� Compony 3140 Gold Comp Dr -Suile 30 Rancho Cordovo, CA 95670 6 TO TELCO SERVICE AT EXISTING UTILITY RACK J" CONOUIT (NOTE 10 W/ ---"'6 (2)-2 PAIR, CAT 5, STP CABLE FOR TELCO SERVICE (VERIFY W/ UTILITY COMPANY) TELCO BOX (SEE NOTE 9) J2 AWG r.HO NIU-----..{I> CONNECTc'.IP. RELAY Al.AA\.tj CABLES-FROM PANEL TO TELCO BOX, 4-PAIR 22-24 AWG IN J/4" CONDUIT (NOTE 10) 1900 GSM ERICSSON RBS 2106 CABINET EQUIPMENT BASE FRAl.4E «:r (REQUIRED FOR SIDE ENTRY) S- 1" LFMC (SEE NOTES 5 & 8) 62 AWG SUPPLEMENTAL, EQUIPMENT GROUND CONDUCTOR POWER & TELEPHONE SINGLE LINE DIAGRAM DET� lr4 BARAN telecom NTS ----v Planning, Engineering &. Construction 1755 W Hammer Ln, Ste 12 Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5 J -14/0 AWC • I -#i AWG (CJ THHN IN 2 1/2" PVC CONDUIT NEW 200A METER SOCKET (BY SUBCONTRACTOR) TO BE INSTALLED ON UTILITY RACK (AS DIRECTED) J -N4/0 AWG • 1 -N2 AWG (G) THHN IN 2 1/2" PVC CONDUIT #2 AWC GROUNDING ELECTRODE CONDUCTOR (1) 50A 2P 10 240VAC 3W+G 200 AMP, II& DISTRIBUTION PANEL (MARCONI Q42GESBAASLE22JAZ7 W / (2) 50A, 2P BREAKERS lYPE F1004361) J-1 /C j6 AWG THHN 1-1/C 110 AWG THHN CREEN INSULATED GROUND 1" CONOU1T (NOTE 10) J-1/C 16 AWG THHN 1-1/C #10 AWG THHN GREEN INSULATED GROUND 1" CONDUIT (NOTE 10) 1" CONDUIT W/ (1) 2 PAIR, CAT 5 STP CABLE FOR TELCO SERVICE (REF DTL 1017):(1) 26 CONDUCTOR EXTERNAL ALARM CABLE (REF OTL 1021/E05) ROGER WILCO MARKET SNFCCA1995 5200 COUNTRY CLUB DR. ROHNERT PARK, CA 94928 4 ,,,.,,--,-��? .. �,�E GROUND BAR .UMPER ro ./' W .,..._____J\NPl'R TO ANTENNA FRONT MAIN COAX = ci:IOUtlO lrlR'E IT.) ANIEt.t,A GROUND BAR JUMPER TO ---.. ANTENNA .,,-Mf.1AL 5 TR»' / ruRNl;>ltD WITH MHA ANfE'NZf� UOOl\lllNC PIPE .,,-JUMPER TO / MAIN COAX 1 t.4HA IS A WEA THERPROOFEO ENCLOSURE RATED TO IP65 2 MHA SHALL NOT BE PAINTED A LABEL STATING "oo NOT PAINT" IS PROVIDED WITH MHA ANO SHALL BE MOUNTED ON UNIT WHERE IT IS CLEARLY VISIBLE J IF POSSIBLE, MHA SHALL BE MOUNTED BEHIND ANTENNA TO MINIMIZE WIND LOADING ON STRUCTURE 4 PROVIDE SUFFICIENT LENGTH OF JUMPER TO ALLOW FOR PROPER APPLICA TION OF WEATHER PROOFING AT ANTENNA ANO MHA CONNECTIONS 5 BOND MHA GROUND STUD TO GROUND BAR WITH NO 6 AWG GROUND \<YIRE AND 2-HOLE GROUND LUG 6. BACKPLATE AND POLE CLA�PS FOR MOUNTING TO 2 3/8" DIA ANTENNA MOUNTING PIPE PROVIDED WITH MHA 7 MHA SHALL BE MOUNTED V(RTICALL Y 8 CONNECTORS SHALL BE WEATHERPROOFED IN ACCORDANCE W1TH REQUIREMENTS OF STANDARD DETAIL NO 520, NOTE 12 9 JUMPER CABLES SHALL BE SUPPORTED WITHIN l TO 2 FEET Of CONNECTORS ERICSSON MAST HEAD AMPLIFIER 59J4 GIBRALTAR ORIV( PLEASANTON, CA !H568 DETAIL NTS 3 DETAIL O 07/01 /05 ISSUED FOR CONSTRUCTION 0 04/28/D5 ISSUEO FOR CONSTRUCTION A 04/22/05 ISSUED FOR CONSTRUCTION REVIEW NO DATE SCALE AS SHOWN REVISIONS OE!.IGN(O BY: TRANSIENT VOLTAGE SURGE SUPPRESSION {TVSS) 1 TVSS DEVICES FOR AC POWER SHALL BE INSTALLED IN All EXISTING FACILITIES THAT ARE MISSING TVSS DEVICES OR HAVE UNSUITABLE TVSS OEV1CES 2 SURGE SUPPRESSION ANO PROTECTION DEVICES SHALL BE IN ACCORDANCE WITH THE REQUIREMENTS OF THE NATIONAL ELECTRICAL CODE {NEC) ART 250, 280, ANO CHAPTER 8, AS APPLICABLE 3. EACH EXISTING AC POWER SERVICE DISCONNECT SHALL HAVE AN INTEGRATED COMMON MOOE TVSS MODULE THE TVSS MODULE SHALL BE EITHER CUTLER-HAMMER, CLIPPER POWER SYSTEM, MODEL CPS-SX, 120 KA (WITH THE BASIC DIAGNOSTIC PACKAGE AND FORM-C ALARM CONTACTS) OR (FOR AWS SITES WITHOUT THE INTECRATEO CUTLER-HAMMER PANELBOARD) INNOVATIVE TECHNOLOGIES MODEL PTX-160-1S101 FOR SINGLE PHASE OR PTX160-JY101 FOR 3-PHASE (OR OWNER APPROVED EQUAL) 4. THE AC POWER COMMON MODE SURGE SUPPRESSOR SHALL BE CONNECTEO TO THE COMMERCIAL POWER INPUT SIDE OF THE MANUAL TRANSFER SWITCH 5, IN l.1ARKETS WITH LIGHTNING ZONE > OR ::::: TO 4, RF TVSS DEVICE SHALL BE INSTALLED AT THE ENTRANCE TO THE: SHELTER OR AS CLOSE AS POSSIBLE TO THE BTS CABINET FOR OUTDOOR SITES TO PROTECT AGAINST LIGHTNING AND TRANSIT VOLTAGES THE RF TVSS DEVICES SHALL BE DC PASSING, 1/4 WAVE GAS TUBE W1TH 7 / 16 DIN CONNECTORS. 6. SEE DETAILS 520 ANO S27 FOR ADDITIONAL RF COAXIAL TVSS REQUIREMENTS 7 A Tl TRANSPORT TVSS 0(VIC[ SHALL BE INSTALLED AT ALL SITES B(TWHN THE NIU ANO THE BTS TH[ T1 lVSS SHALL 8E ATLANTtC SCIENTIFIC MODEL NO 90700 WITH � .. OIN RAIL #2160.5 roR UP TO 4 lVSS MODULES TRANSPORT (T1) LINES 1, All RACEWAY SHALL COMPLY WITH THE REQUIREMENTS OF THE NATIONAL ELECTRICAL CODE (NEC, NFPA 70), CHAPTER 6 2 ALL SPECIFIED MATERIAL FOR EACH LOCATION (E G, OUTDOORS, INDOORS-OCCUPIED, INDOORS-UNOCCUPIED, PLENUMS, RISER SHAFTS, nc ) SHALL BE APPROVED, LISTED, OR lABELED PS REQUIRED BY THE NEC. J METALLIC CONDUIT OR TUBING FOR TI LINES SHALL BE BONDED TO GROUND AT BOTH ENOS 4 FOR ERICSSON CSM BTS CABINET ONLY -ERICSSON SHALL BE NOTIFIED FOR Tl CABLE LENGTH GREATER THAN 100' ( LENGTH IS BETWEEN TELCO PANEL AND ERICSSON SUPPLIED BTS) SUPPLY & INSTALLATION OF Tl CABLE BY ERICSSON 5 FOR NOKIA GSt.4 BTS CABINET ONLY -lHE T1 CABLE SHALL BE IDENTIFIED .6.T BOTH ENDS WITH A COMPUTER-PRINTED SELF-LAMINATING POLYESTER WIRE tr.4ARKERS (BRADY CORP OR EQUAL) USE THE "FROM� LOCATION FOLLOWING TYPICAL ID NAME AT THE NIU AND AT THE NOKIA BTS: AWS CSM Tl LEC CCT# SYMBOLS � SOUO CROUND BUS BAR � SOLID NEUTRAL BUS BAR � 2-POLE THERMAL-MAGNETIC CIRCUIT BREAKER 0 DETAIL � SINGLE-POLE THERMAL -MAGNETIC 0 0 CIRCUIT BREAKER 181 GROUND ROD WITH ACCESS 8 CHEMICAL GROUND ROD ® GROUNO ROD D DISCONNECT SWITCH � METER � CIRCUIT BREAKER ■CADWELO lYPE CONNECTION •COMPRESSION TYPE CONNECTION GROUNOINC WIRE ®1 -REPRESENTS DETAIL NUMBER -REFERENCE SHEET NUMBER ABBREVIATIONS AGL ABOVE CRADE LEVEL AWG AMERICAN WIRE GAUGE BCW BARE COPPER WIRE BTS BASE TRANSCEIVER STATION (E) EXISTING EG EQUIPMENT GROUND EGR EXTERNAL GROUND RING EMT ELECTRICAL METALLIC TUBING GEN GENERATOR IGR INTERNAL GROUND RING (HALO) IMC INTERMEDIATE METALLIC CONDUIT MGS MASTER GROUND BAR MIN t.41NIMUM NTS NOT TO SCALE PVC RIGID (SCH. 40) POLYVINYL CHLORIDE CONDUIT REF REFERENCE REO REOUIREO RF RAOIO FREQUENCY RCS RIGID CAl.VANIZEO STEEL RWY RACEWAY TBO TO BE DETERMINED TBR TO BE RESOLVED TYP lYPICAL ELECTRICAL ABBREVIATIONS & SYMBOLS 0 ATA SMZ ATA SMZ ATA SMZ BY CHK DRAWN BY: ATA -- pp' 2 SINGLE LINE DIAGRAM ELECTRICAL DETAILS & NOTES 24897-512 A-SNFCCA1995-E03 D C 8 A 0 ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 ➔ ' '° I RING GROUND #2 AWG BCW SOLID, TINNED �----GROUND ROD COPPER CLAD STEEL 5/8"0 x 10' -0" LONG GROUND ROD DETAIL STRANDED CU WIRE WITH GREEN 600V, THHN/THWN INSULATION, SIZE AS SPECIFIED �----�-� �----- GROUND BAR ON WALL, FLOOR OR ON ANTENNA TOWER 1 j j I:I I l 1@l 1@l@1D.@,@/@/0 f - ,@l@i l@: \(Q).@ ©·@ TWO-HOLE LUG, BOLTED TO GROUND BAR USING 3/8"-16 x 1 1/4"STAINLESS I � STEEL HEX HEAD BOLTS AND HARDWARE ·TWO-HOLE LUG, TO BE USED WITH • GROUND BARS AT BOTTOMOF TOWERS OR MONOPOLES SHALL USE EXOTHERMIC CONNECTION #2 AWG SOLID TINNED BARE CU WIRE OR STRANDED CU WIRE WITH GREEN, 600V, THHN/THWN INSULATION TO ANTENNA STRUCTURE, BUILDING, RING GROUND OR MGB INSTALLATION OF GROI IND WIRE TO GROUND BAR DETAIL ® 1- 2- 3- 4- 5- 6- f -'----(usEE DETAIL 508A COPPER GROUND BAR, h"x 4"x 20", NEWTON INSTRUMENT CO. CAT NO. B-6142 OR EQUAL HOLE CENTERS TO MATCH NEMA DOUBLE LUG CONFIGURATION, (ACTUAL GROUND BAR SIZE WILL VARY BASED ON NUM BER OF GROUND CONNECTIONS) INSULATORS, NEWTON INSTRUMENT CAT NO 3061-4 OR EQUAL 5/8" LOCK WASHERS, NEWTON INSTRUMENT CO CAT NO 3015-8 OR EQUAL WALL MOUNTING BRACKET, NEWTON INSTRUMENT CO CAT NO A-6056 OR EQUAL 5/8-11 X 1" HHCS BOLTS, NEWTON INSTRUMENT CO CAT NO 3012-1 OR EQUAL INSULATORS SHALL BE ELIMINATED WHEN BONDING DIRECTLY TO TOWER/MONOPOLE STRUCTURE CONNECTION TO TOWER/MONOPOLE STRUCTURE SHALL BE PER MANUFACTURERS RECOMMENDATIONS GROUND BAR DETAIL Nf"S NOTE: 00 NOT INSTALL CABLE GR OUND KIT AT A BEND AND ALWAYS DIRECT GROUND WIRE DOWN TO CIGBE TO LOW NOISE AMPLIFIER UNITS (LNA} (WHEN REQUIRED} AND RECEIVE ANTENNA RX I /R'X2 r 1 RX1/RX2 CABLE TO ANTENNA___/ n Q CONNECTOR WEATHERPROOFING KIT (TYP) FROM LNA -----\. (WHEN REQUIRED) TO TRANSMIT ANTENNA CONNECTION OF GROUND WIRE TO GROUNDING BAR (CIGBE) TOWER/MONOPOLE OCTAIL � ANTENNA CABLE TO STS (TYP) KIT CIGBE (GROUND BAR}, SIMILAR TO DETAIL 509 MOUNT[O NEAR/BELOW ANTENNA #2 AWG CU STRANDED WIRE WITH GREEN, 60DV, THWN INSULATION BONDED TO TOWER STEEL OR MONOPOLE SIDE VIEW OF GROUNDING BAR, NEWTON, WITHOUT CABLE TRAY J INSULATORS, MOUNTED OUTSIDE OF CABLE TRAY OR MAY BE MOUNTED ON LUC (TYP )-����g�SEQUIPMENT PAD WITH --------·------ f __,, ,�. "'"'° �,� -I FROM COAX CABLE l6 AWG, INSULATED GROUNDING KIT BONDING JUMPER TO INSIDE THE CABLE CABLE TRAY (REQUIRED TRAY (TYP ) IF GROUND BAR IS NOT SOLID TINNED GROUND RING ATTACHED TO TRAY) TO ANTEN NA STANDARD GROUND KIT (TYP ) 6 AWG STRANDED CU WIRE FURNISHED W/KIT MARK WITH GREEN TAPE COAX CABLE (TYP FOR ALL) 2 AWG BCW SOLID TINNED GROUND RING DETAIL NTS 6 AWG 2-HOLE LUG __ 2 AWG CU STRANDED WIRE WITH GREEN, 600V, THWN INSULATION GROUND LUG l<Nlf.�IIA (;!iOUNO P.M (CIGBE) BOTIQ►I l1F IIONOF'Ol[ i[f tigJ�l I SOfl� --J:l'.J\.J,+J----H---6 AWC 2-HOLE LUG NOTE: 2 AWG SOLID TI NNED BARE CU WIRE OR STRANDED CU WIRE WITH GREEN, 600V, THWN INSULATION �o, O?()Ll PIER J AWC ecw SOLID TINNED CADWELD TO MONOPOLE BASE PLATE 1 NUMBER OF CROUNO BARS MAY VARY DEPENDING ON THE TYPE OF 1.10NOPOLE, ANTENNA LOCATION AND CONNECTION ORIENTATION PROVIDE AS REQUIRED ANTENNA CABLE GROUNDING -MONOPOLE DETAIL ® ANTENNA CABLE WEATHERPROOFING KIT (SEE NOTE J) -------' CABLE GROUND KIT (TYPICALLY) 12• TO 24" I•<Y)-�ml #6 AWG STRANDED COPPE R GROUND WIRE (GROUNDED TO GROUND BAR) (SEE NOTE 1 & 2) --------' ANTENNA CABLE CONNECTOR CONNECTION OF CABLE GROUND KIT TO ANTENNA CABLE .N.Qlli.: 1 00 NOT INSTALL CABLE GROUND KIT AT A BENO ANO ALWAYS DIRECT GROUND WIRE DOWN TO GROUND BAR 2 GROUNDING KIT SHALL BE TYPE AND PART NUMBER AS SUPPLIED OR RECOMMENDED BY CABLE MANUFACTURER 3 WEATHER PROOFING SHALL BE TWO-PART TAPE KIT, COLD SHRINK SHALL NOT BE USED DETAIL NTS CONDUIT TO TRAY (;/_AM RGS CONDUIT _.L #2 AWG STRANDED, INSU LATED .__ ______ ..,...,___ WIRE (SEE CABLE GROUND WIRE CONNECTOR BURNDY TYPE KSl NOTE 1) ('.fiOIHll)ll/1,; CLAMP 0-Z GEDNEY TYPE CTGC SEE NOTE 2 CONDUIT TO TRAY CLAMP 0-Z GEDNEY GROUNDING CLAMP OZ GEDNEY TYPE CTGC ----,,,..----,-..!,_ TYPE CTC CABLE TRAY INSULATED GROUNDING TYPE BUSHING, BOTH ENDS THREADED, OZ GEDNEY TYPE HBLG SECTION NOTES 1. GROUND WIRE CONNECTED TO RING GROUND �S CONDUIT 2 ATT ACH GROUNDING CLAMP ON EACH SECTION OF TRAY, SPACING SHALL NOT EXCEED 12' -0" TRAY GROUNDING AND RGS CONDUIT RUN ��.:...:A:.:::.11 -1-®=�::....:7--1 /@,L'rLE � The Lyle Compony R BARAN telecom Planning, Engineering & Construction ROGER WILCO MARKET SNFCCA1995 ATA SMZ -GROUNDING DETAILS J 140 Gold Comp Or -Suite JO Rancho Cordo11a, CA 95670 6 1755 W Hammer Ln, Ste 12 Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5 5200 COUNTRY CLUB OR ROHNERT PARK, CA 94928 4 59J4 GIBRALTAR DRIVE f'ILEASANTON, CA 94588 3 NO DATE SCN,[ AS SHOWN REVISIONS ATA SMZ - ATA SMZ -BY CHK PP'L J[lf'i �l.l. DRAWING NUMBER REV 24897-51 2 A-SNFCCA 1995-E04 0 DRAWN BY: ATA X ------'---------•""'-'--�---'------J---------J-� 2 D C 8 A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 \/'''''''' '''''''NI� r GPS/BCCH MAST OBDP DBDP "" P/GROUND KIT (CAD ',/ELD) 11 II '----------1 I>------< (LEFT) FACING ANTENNA � (NOTE 6) ----.... /BSD 190D\ (RIGHT) FACING ANTENNA N _r---=-N II ...,L_ 't ::-1900 TX1/RX1 ______ _.--190D GSM TOP OF ___--, JUMPER__,,,,.,,,.. CABLE _ TX2/RX2 1900 GSM TX1 /RX1 850 GSM 7-16 DIN TYPE -n--,-,��-S-□--FEMALE CONNECTOR (ANTENNA) �TX2/RX2 850 GSM """' 1--------1--.,_W COAXIAL CABLE LMR-240 N __L ::-N r-:?lllJ-i 2 MHA'S 1/ [-PER SECTOR--_ 4 GROUNDING KIT L --- COAX CABLE -;:::... GROUND BAR /,,-(NEAR ANTENNA) / SEE DETAIL ' -} / I _,-,•' �� � �....,... _______ _,_+��-H---��� \ SURGE ARRESTOR LMR-240 J}-------l GROUND BAR 1 __.,,...-----(NEAR EQUIPMENT) ,_/+-·I--H�""------,..-------0-/-1+--<J.�-1-'<".:.. SEE DETAIL@ + � @>------ GPS CONNECTOR INSIDE CASINET\-��- TNC-90-1900 GSM 2 ANTENNA / 4 COAX _,/'� JUMPER CABLE ::-MALE __ FEMALE 850 GSM ANTENNA SCHEMATIC @ SECTOR A, B & C SCALE: NONE ln:,,,LYLE � The Lyle Company II BARAN telecom Planning, Engineering & Construction ROGER WILCO MARKET SNFCCA1995 3140 Gold Comp Or -Suite JO Rancho Cordova, CA 95670 6 I 1755 W Hammer Ln, Ste 12 Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 ITEM NO 2 2A 3 4 ITEM DESCRIPTION ANTENNA (SEE NOTES J & 4) AS-BUILT SERIAL N ANTENNA JUMPER (ANDREW) (LENGTH) GPS ANTENNA MAIN COAX (ANDREW) GSM SIZE/PART NO. KATHREJN AP14/17/880/1940/ 065D/APT L4A-PDMDM-4 (4 FEET) TBD 1-1/4" LDF6-50A L6PDF-RPC DETAIL RF NOTES: 1. QUANTITIES SHOWN IN ( ) ARE TOTAL QUANTITY 2. ACTUAL LENGTHS SHALL SE DETERMINED PER SITE CONDITION BY SUSCONTRACTOR. .3. THE DESIGN 15 BASED ON RF DATA SHEETS, SIGNED ANO APPROVED. 4 RADIO SIGNAL CABLE AND RACEWAY SHALL COMPLY WITH THE REQUIREMENTS OF THE NATIONAL ELECTRICAL CODE (NEC, NFPA 70), CHAPTER 8 !> ALL SPECIFIED MATERIAL FOR EACH LOCATION {E.G., OUTDOORS, INDOORS-OCCUPIED, INDOORS-UNOCCUPIED, PLENUMS, RISER SHAFTS, ETC,) SHALL BE APPROVED, LISTED, OR LABELED AS REQUIRED BY THE NEC 6, FEEDER CABLE SHALL BE SUPPORTED AT MINIMUM OF EVERY THREE (3) FEET AND WITHIN I TO 2 FEET Of ALL CONNECTORS EXCEPT INSIDE WONOPOLES OR LATTACE TOWERS WHERE CABLE ANO CONNECTOR MANUFACTURERS SUPPORT RECOMMENDATIONS SHALL BE FOLLOWED, MANUFACTURER RECOMMENDED CABLE SUPPORT ACCESSORIES SHALL BE USED, 7. JUMPER LENGTHS LESS THAN J"-0" DO NOT REOl.ORE SUPPORT D UNATTACHED FEMALE DIN CONNECTOR (ANDREW) JUMPER LENGTHS BETWEEN .Y-0" ANO 4'-0" SHAI...L HAVE SUPPORTS INSTALLED IN THE MIOOL( OF THE JUMPER 1-- 5 NOTES: BTS JUMPER (ANDREW) F4A-PDMDM-8 (8 FEET) 1, ALL MATERIALS ON THE ABOVE TABLE SHALL BE PROVIDED BY THE CONTRACTOR TO THE SUBCONTRACTOR FOR INSTALLATION. 2, SUBCONTRACTOR SHALL AS-BUILT CABLE LENGTHS AND PROVIDE ANTENNA SERIAL NUMBERS ON RED-LINED DRAWINGS, 3. ANTENNAS SHALL BE PROCURED AND INSTALLED WITH DOWNTILT BRACKETS AND HEAVY DUTY CLAMPS SUPPLIED BY ANTENNA MANUFACTURER 4, COLOR CODE ALL MAIN CABLES/JUMPERS IN ACCORDANCE WITH MARKET REQUIREMENTS SEE OTL. 512-600 ON SHT, E07 5, ANDREW COAX GROUND KITS, ANDREW COAX WEATHER PROOFING, ANDREW SNAP-IN HANGER CLAMPS, AND ANDREW HOISTING GRIPS SHALL BE PROVIDED BY THE CONTRACTOR TO THE SUBCONTRACTOR FOR INSTALLATION. 6 USE 50 OHM LOAD TERMINATORS (#65716-50-0-02) ON ALL UNUSED ANIENNA PORTS (IF APPLICABLE) ITEM DESCRIPTION ANTENNA (SEE NOTES J & 4) AS-BUILT SERIAL # AZIMUTH MECH./ELEC. DOWNTILT MAIN COAX LENGTH (ANDREW) LEGEND: I D SECTOR A NE',/ CABLING/JUMPERS MALE CONNECTOR FEMALE CONNECTOR SECTOR B KATH REIN KATH REIN AP14/17-880/1940/ AP14/17-880/1940/ 065D/APT 065D/APT 20· 260" IN ACCORDANCE IN ACCORDANCE WITH RFDS WITH RFDS 4 @ 160 FT 4 @ 160 FT - JUMPER LENGTHS OF GREATER THAN 4'-0" SHALL HAVE SUPPORTS INSTALLED AT A MINIMUM SPACING OF J'-0" AND WITHIN 24" OF CONNECTOR 8, THE OUTDOOR CABLE SUPPORT SYSTEM SHALL BE PROVIDED WITH AN ICE SHIELD TO SUPPORT AND PROTECT ANTENNA CABLE RUNS, SEE DETAIL NUMBER 5568, 556C AND 576, 9, DRIP LOOPS SHALL BE REQUIRED ON ALL OUTSIDE CA8LES, CA8LES SHALL BE SLOPED AWAY FROM THE BUILDING OR OUTDOOR BTS CABINETS TO PREVENT WATER FROM ENTERING THROUGH THE COAXIAL CABLE PORT 10 ALL FEEDER LINE AND JUMPER CONNECTORS FDR GSM SHALL BE AWS APPROVED 7/16 DIN CA8LE CONNECTORS THAT MEET IP6B STANOAROS 11. WHEN MODIFYING EXISTING TOMA COAXIAL CA8LES FOR GSM USE, REMOVE ALL EXISTING N TYPE CONNECTORS WHERE FEASIBLE ANO REPLACE WITH NEW 7 /16 DIN IP68 RATED CONNECTORS, 12 MINI.UM CA8LE BENDING RADIUS SHALL BE AOHERED TO IN ACCORDANCE WITH DETAIL 309 1 J ALL OUTDOOR CONNECTORS AND All COAXIAi. CABLE SHIELDING GROUND POINTS SHALL ll!' W£ATHERPROOFED IN ACCOROAHCE WllH THE MANUFACTURER'S INSTAllATION INSTRUCTIONS WITH TH£ FOLLOWING MODIFICATION TO THE FIRST TAPE PASS: START WITH ANOREW WEATHERPROOFING Kil TYPE 22121 J START TAPE APPROXJMATELY 5 INCHES FROM THE CONNECTOR ANO WRAP 2 INCHES TOW.ARO TH£ CONNECTOR, THEN REVERSE THE TAPE SO THAT THE STICKY SID( IS UP TAPE OVER THE CONNECTOR OR SURGE ARRESTOR UNTIL THREE (3) TO FOUR (4) INCHES BEYOND TI-IE CONNECTOR ANO REVERSE AGAIN WITH THE STICKY SIDE DOWN FOR ANOTHER INCH OR TWO, 14 MHA's/TMA's SHALL NOT BE PAJNTED 15. ANTENNAS SHALL BE PAINTED, WHEN REQUIRED, TO MATCH EXISTING ANTENNAS IN ACCORDANCE WITH ANTENNA MANUFACTURERS' SURFACE PREPARATION AND PAINTING REQUIREMENTS, 16, CABLE SHIELDS, ANO TOWER CONDUITS SHALL BE GROUNDED AT THE TOP OF THE TOWER, WITHIN 10 FEET OF THEIR CONNECTORS, ANO AT THE BOTTOM OF THE TOWER ABOUT 6 INCHES BEFORE THEY TURN TOW.ARO THE FACILITY. THEY SHALL BE GROUNDED AT THE MIOPOINT OF TOWERS THAT ARE BETW£EN 150 FEET ANO JOO FEET HIGH, ANO AT INTERVALS OF 150 FEET OR LESS ON TOWERS THAT ARE HIGHER THAN JOO F'EET THEY SHALL BE ALSO GROUNDED AT THE WAVEGUIDE ENTRANCE TO THE FACILITY. MIDPOINT GROUNDING IS NOT REQUIRED FOR MONOPOLES IF CABLES ARE INSIDE OF THE MONOPOLE 1 7 APPROVED GROUNDING KITS, WHICH INCLUDE GROUNDING STRAPS, SHALL BE USED TO GROUND THE COAXIAL CABLE SHIELDS, ANO CONDUITS. THE CROUND CONDUCTORS FOR THE KITS AT THE TOP OF THE TOWER, ANO IN THE MIDDLE SECTION OF THE TOWER, ARE BONDED DIRECTLY TO IOW£R STEEL USING EXOTHERMIC. BOLTED, OR APPROVEO CLAMP CONNECTIONS. CROUNO BARS AT BOTTOM OF TOWERS SHALL VSE EXOTHERMIC CONNECTION, 1 B ALL RADIO SIGN,ll CABLE SHALL BE LABELED WITH COLOR-COOED ELECTRICAL TAPE (JM SCOTCH JS, 7 MILS THICK, ½ INCH WICE. VINYL ELECTRICAL TAPE, OR CONTRACTOR APPROVED EQUAL) ANO BRASS OR STAINLESS STEEL IDENTIFICATION TAGS AS SPEClF'IEO 8Y THE LOCAL MARKET. 19, OELETED, 20 RECOMMENDED SURGE ARRESTORS THAT CAN BE USED WITH THE BTS EQUIPMENT: ANDREW: 7 /16 DIN M/F' WIOEBANO 1/4 WAVE, GAS TUBE WITH DC BYPASS HUBER+SUHNER: 7/16 DIN M/F WIOEBAND 1/4 WAVE, GAS TUBE WlTH DC BYPASS 21 OUPLEXERS ANO/OR DIPLEXERS ANO MOUNTING HARDWARE (J CL.AMPS) WHERE REQUIRED SHALL BE SUPPLIED BY CONTRACTOR ANO INSTALLED BY THE SUBCONTRACTOR, 22 MHA/TMA'S TO BE INSTALLED Al TOWER TOP, SHALL BE SUPPLIED BY CONTRACTOR (WHERE REQUIRED) ANO INSTALLED BY THE SUBCONTRACTOR, 2J ANTENNA F'EED LINE SYSTEM SWEEP TESTING SHALL BE PERFORMED ANO REPORTED IN ACCORDANCE WITH THE REQUIREMENTS OF AWS DOCUMENT NO WNS-0284 (LATEST REV1SI0N), CONTRACTOR WILL NOT ACCEPT A RADIO SIGNAL CABLE INSTALLATION WITH UNSATISFACTORY SWEEP TEST RESULTS. SECTOR TOTAL C QUANTITY KATHREIN AP14/17-880/1940/ 6 065D/APT 140' -- IN ACCORDANCE ---WITH RFDS 4 0 160 FT 1920 FT 0 07/01/0� ISSUED FOR CONSTRUCflON ATA SMZ - !5934 GIBRALTAR DRIVE PLEASANTON, CA 94588 0 04/28/05 ISSUED FOR CONSTRUCTION ATA SMZ ----------+--1--+--< A 04/22/0� ISSUED FOR CONSTRUCTION REVIEW ATA SMZ - NO DATE SCALE AS SHOWN REVISIONS BY CHK �pp,: ANTENNA CONFIGURATION AND NOTES I JOB NO I DRAWING NUt.48ER I REV IJ.S!GMt:OBY: J_oRAWNBY: ATA }( 124897-5121A-SNFCCA1995-E0510 .___ __ t�--- 3 ___,___ _ ___;_�I __ ____. 7 __ _..___,.I __.___� __ .______, C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 1. WIRING, RACEWAY, ANO SUPPORT METHODS ANO MATERIALS SHALL COMPLY WITH THE REQUIREMENTS OF THE NEC ANO TELCOROIA, TRANSIENT VOLTAGE SURGE SUPPRESSION (TVSS) 1. TVSS DEVICES FOR AC POWER SHALL BE INSTALLED IN ALL EXISTING FACILITIES THAT ARE MISSING TVSS DEVICES OR HAVE UNSUITABLE TVSS DEVICES. 1, THE SUBCONTRACTOR SHALL REVIEW ANO INSPECT THE EXISTING FACILITY GROUNDING SYSTEM ANO LIGHTNING PROTECTION SYSTEM (AS DESIGNED AND INSTALLED) FOR STRICT COMPLIANCE WITH THE NEC (AS ADOPTED BY THE AHJ}, THE SITE-SPECIFIC (UL, LPI. OR NFPA) LIGHTING PROTECTION COOE. ANO GENERAL COMPLIANCE WITH TELCORDIA ANO TIA GROUNOING STANOAROS, THE SUBCONTRACTOR SHALL REPORT ANY VIOLATIONS OR ADVERSE FINDINGS TO THE CONTRACTOR FOR RESOLUTION, 2. SUBCONTRACTOR SHALL MODIFY EXISTING CABLE TRAY SYSTEM AS REQUIRED TO SUPPORT RF ANO TRANSPORT CABLING TO THE NEW BTS EQUIPMENT, 2. SURGE SUPPRESSION ANO PROTECTION DEVICES SHALL BE IN ACCORDANCE WITH THE REQUIREMENTS OF THE NATIONAL ELECTRICAL CODE (NEC) ART 250, 280, ANO CHAPTER 8, AS APPLICABLE. 2. ALL GROUND ELECTRODE SYSTEMS (INCLUDING TELECOMMUNICATION, RADIO, LIGHTNING PROTECTION, AND Q AC POWER GES'S) SHALL BE BONDED TOGETHER, AT OR BELOW GRADE, BY TWO OR MORE COPPER 3. ALL CIRCUITS SHALL BE SEGREGATED ANO MAINTAIN MAXIMUM CABLE SEPARATION AS REQUIRED BY THE NEC AND TELCOROIA. 4. CABLES SHALL NOT BE ROUTED THROUGH LADDER-STYLE CABLE TRAY RUNGS. 5. EACH ENO OF EVERY POWER, GROUNDING, ANO T1 CONDUCTOR AND CABLE SHALL BE LABELED WITH COLOR-CODED INSULATION OR ELECTRICAL TAPE (3M BRAND, 1 /2 INCH PLASTIC ELECTRICAL TAPE WITH UV PROTECTION, OR EQUAL). THE IDENTIFICATION METHOD SHALL CONFORM WITH NEC & OSHA, ANO MATCH EXISTING INSTALLATION REQUIREMENTS. 6. POWER PHASE CONDUCTORS (I.E., HOTS) SHALL BE LABELED WITH COLOR-CODED INSULATION OR ELECTRICAL TAPE (3M BRAND, ½ INCH PLASTIC ELECTRICAL TAPE WITH UV PROTECTION, OR EQUAL). PHASE CONDUCTOR COLOR CODES SHALL CONFORM WITH THE NEC & OSHA AND MATCH EXISTING INSTALLATION REQUIREMENTS. 7. ALL ELECTRICAL COMPONENTS SHALL BE CLEARLY LABELED WITH ENGRAVED LAMACOID PLASTIC LABELS.ALL EQUIPMENT SHALL BE LABELED WITH THEIR VOLTAGE RATING, PHASE CONFIGURATION, WIRE CONFIGURATION, POWER OR AMPACITY RATING, AND BRANCH CIRCUIT ID NUMBERS (I.E., PANELBOARD AND CIRCUIT ID'S). B. PANELBOARDS (ID NUMBERS) AND INTERNAL CIRCUIT BREAKERS (CIRCUIT ID NUMBERS) SHALL BE CLEARLY LABELED WITH ENGRAVED LAMACOID PLASTIC LABELS. 9 ALL TIE WRAPS SHALL BE CUT FLUSH WITH APPROVED CUTTING TOOL TO REMOVE SHARP EDGES. 10. POWER, CONTROL, AND EQUIPMENT GROUND WIRING IN TUBING OR CONDUIT SHALL BE SINGLE CONDUCTOR (#14 AWG ANO LARGER). 600 V, OIL RESISTANT THHN OR THWN-2, CLASS B STRANDED COPPER CABLE RATED FOR 90 'C (WET ANO ORY) OPERATION; LISTED OR LABELED FOR THE LOCATION ANO RACEWAY SYSTEM USED. 11. SUPPLEMENTAL EQUIPMENT GROUND WIRING LOCATED INDOORS SHALL BE SINGLE CONDUCTOR (/16 AWG AND LARGER), 600 V, OIL RESISTANT THHN OR THWN-2 GREEN INSULATION, CLASS B STRANDED COPPER CABLE RATED FOR 90 'C (WET ANO DRY) OPERATION; LISTED OR LABELED FOR THE LOCATION AND RACEWAY SYSTEM USED. 12, SUPPLEMENTAL EQUIPMENT GROUND WIRING LOCATED OUTDOORS, OR BELOW GRADE, SHALL BE SINGLE CONDUCTOR #2 AWG SOLID TINNED COPPER CABLE 13. POWER ANO CONTROL WIRING, NOT IN TUBING OR CONDUIT, SHALL BE MULTI-CONDUCTOR, TYPE TC CABLE (#14 AWG ANO LARGER), 600 V, OIL RESISTANT THHN OR THWN-2, CLASS B STRANDED COPPER CABLE RATED FOR 90 'C (WET ANO ORY) OPERATION; WITH OUTER JACKET; LISTED OR LABELED FOR THE LOCATION USED 14. ALL POWER ANO GROUNDING CONNECTIONS SHALL BE CRIMP-STYLE, COMPRESSION WIRE LUGS ANO WIRENUTS BY THOMAS ANO BETTS (OR EQUAL). LUGS ANO WIRENUTS SHALL BE RATED FOR OPERATION AT NO LESS THAN 75 ·c (90 ·c IF AVAILABLE). 15. RACEWAY ANO CABLE TRAY SHALL BE LISTED OR LABELED FOR ELECTRICAL USE IN ACCORDANCE WITH NEMA, UL, ANSI/IEEE, ANO NEC. 16. NEW RACEWAY OR CABLE TRAY WILL MATCH THE EXISTING INSTALLATION WHERE POSSIBLE. 17. ELECTRICAL METALLIC TUBING (EMT) OR RIGID NONMETALLIC CONDUIT (I.E., RIGID PVC SCHEDULE 40, OR RIGID PVC SCHEDULE 80 FOR LOCATIONS SUBJECT TO PHYSICAL DAMAGE) SHALL BE USED FOR EXPOSED INDOOR LOCATIONS. 18. ELECTRICAL METALLIC TUBING (EMT), ELECTRICAL NONMETALLIC TUBING (ENT), OR RIGID NONMETALLIC CONDUIT (RIGID PVC, SCHEDULE 40) SHALL BE USED FOR CONCEALED INDOOR LOCATIONS 19. GALVANIZED STEEL INTERMEDIATE METALLIC CONDUIT (IMC) SHALL BE USED FOR OUTDOOR LOCATIONS ABOVE GRADE. ELS. ???LE CODES ANO STo??? 20, RIGID NONMETALLIC CONDUIT (l,E., RIGID PVC SCHEDULE 40 OR RIGID PVC SCHEDULE 80) SHALL BE USED UNDERGROUND; DIRECT BURIED, IN AREAS OF OCCASIONAL LIGHT VEHICLE TRAFFIC OR ENCASED IN REINFORCED CONCRETE IN AREAS OF HEAVY VEHICLE TRAFFIC. 21. LIQUID-TIGHT FLEXIBLE METALLIC CONDUIT (LIQUIO-TITE FLEX) SHALL BE USED INDOORS ANO OUTDOORS, WHERE VIBRATION OCCURS OR FLEXIBILITY IS NEEDED. 22, CONDUIT ANO TUBING FITTINGS SHALL BE THREADED OR COMPRESSION-TYPE ANO APPROVED FOR THE LOCATION USED, SET SCREW FITTINGS ARE NOT ACCEPTABLE. 3. EACH EXISTING AC POWER SERVICE DISCONNECT SHALL HAVE AN INTEGRATED COMMON MOOE TVSS MODULE. THE TVSS MODULE SHALL BE EITHER CUTLER-HAMMER, CLIPPER POWER SYSTEM, MODEL CPS-SX, 120 KA (WITH THE BASIC DIAGNOSTIC PACKAGE ANO FORM-C ALARM CONTACTS) OR (FOR AWS SITES WITHOUT THE INTEGRATED CUTLER-HAMMER PANELBOARO) INNOVATIVE TECHNOLOGIES MODEL PTX-160-1S101 FOR SINGLE PHASE OR PTX 160-3Y101 FOR 3-PHASE (OR OWNER APPROVED EQUAL). 4. THE AC POWER COMMON MOOE SURGE SUPPRESSOR SHALL BE CONNECTED TO THE COMMERCIAL POWER INPUT SIDE OF THE MANUAL TRANSFER SWITCH. 5. IN MARKETS WITH LIGHTNING ZONE > OR = TO 4, RF TVSS DEVICE SHALL BE INSTALLED AT THE ENTRANCE TO THE SHELTER OR AS CLOSE AS POSSIBLE TO THE BTS CABINET FOR OUTDOOR SITES TO PROTECT AGAINST LIGHTNING AND TRANSIT VOLTAGES. THE RF TVSS DEVICES SHALL BE 0.C. PASSING, 1/4 WAVE GAS TUBE WITH 7 /16 DIN CONNECTORS. 6. SEE DETAILS 520 AND 527 FOR ADDITIONAL RF COAXIAL TVSS REQUIREMENTS. 7. A T1 TRANSPORT TVSS DEVICE SHALL BE INSTALLED AT ALL SITES BETWEEN THE NIU ANO THE BTS. THE Tl TVSS SHALL BE ATLANTIC SCIENTIFIC MODEL NO. 90700 WITH 5" DIN RAIL #21605 FOR UP TO 4 TVSS MODULES. TRANSPORT (T1) LINES 1. ALL RACEWAY SHALL COMPLY WITH THE REQUIREMENTS OF THE NATIONAL ELECTRICAL CODE (NEC, NFPA 70), CHAPTER 8. 2. ALL SPECIFIED MATERIAL FOR EACH LOCATION (E.G., OUTDOORS, INDOORS-OCCUPIED, INDOORS-UNOCCUPIED, PLENUMS, RISER SHAFTS, ETC.) SHALL BE APPROVED, LISTED, OR LABELED AS REQUIRED BY THE NEC. 3. METALLIC CONDUIT OR TUBING FOR Tl LINES SHALL BE BONDED TO GROUND AT BOTH ENDS- 4. FOR ERICSSON GSM BTS CABINET ONLY -ERICSSON SHALL BE NOTIFIED FOR Tl CABLE LENGTH GREATER THAN 100' ( LENGTH IS BETWEEN TELCO PANEL ANO ERICSSON SUPPLIED BTS). SUPPLY & INSTALLATION OF Tl CABLE BY ERICSSON. 5. FOR NOKIA GSM BTS CABINET ONLY -THE Tl CABLE SHALL BE IDENTIFIED AT BOTH ENDS WITH A COMPUTER-PRINTED SELF-LAMINATING POLYESTER WIRE MARKERS (BRADY CORP. OR EQUAL), USE THE "FROM" LOCATION FOLLOWING TYPICAL ID NAME AT THE NIU AND AT THE NOKIA BTS: AWS GSM Tl LEC CCT# TRANSIENT VOLTAGE SURGE SUPPRESSION & TRANSPORT (T1) LINES NO SCALE -j 2.3, CABINETS, BOXES ANO WIREWAYS SHALL BE LISTED OR LABELED FOR ELECTRICAL USE IN ACCORDANCE WITH NEMA, UL. ANSI/IEEE. ANO NEC. 24. CABINETS, BOXES, ANO WIREWAYS TO MATCH THE EXISTING INSTALLATION WHERE POSSIBLE 25. WIREWAYS SHALL BE EPOXY-COATED (GRAY) AND INCLUDE A HINGED COVER, DESIGNED TO SWING OPEN DOWNWARD; SHALL BE PANDUIT TYPE E (OR EQUAL); AND RATED NEMA 1 (OR BETTER) INDOORS, OR NEMA 3R (OR BETTER) OUTDOORS. 26. EQUIPMENT CABINETS, TERMINAL BOXES, JUNCTION BOXES, AND PULL BOXES SHALL BE GALVANIZED OREPOXY-COATED SHEET STEEL, SHALL MEET OR E.XCEED UL 50, ANO RATED NEMA 1 (OR BETTER) INDOORS, OR NEMA 3R (OR BETTER) OUTDOORS 27. METAL RECEPTACLE, SWITCH, ANO DEVICE BOXES SHALL BE GALVANIZED, EPOXY-COATED, OR NONCORRODING; SHALL MEET OR EXCEED UL 514A AND NEMA OS 1; ANO RATED NEMA 1 (OR BETTER) INDOORS, OR WEATHER PROTECTED (WP OR BETTER) OUTDOORS. 28. NONMETALLIC RECEPTACLE, SWITCH. ANO DEVICE BOXES SHALL MEET OR EXCEED NEMA OS 2; AND RATED NEMA 1 (OR BETTER) INDOORS, OR WEATHER PROTECTED (WP OR BETTER) OUTDOORS. 29. THE SUBCONTRACTOR SHALL NOTIFY AND OBTAIN NECESSARY AUTHORIZATION FROM THE CONTRACTOR BEFORE COMMENCING WORK ON THE AC POWER DISTRIBUTION PANELS. 30. THE SUBCONTRACTOR SHALL PROVIDE NECESSARY TAGGING ON THE BREAKERS, CABLES ANO DISTRIBUTION PANELS IN ACCORDANCE WITH THE APPLICABLE CODES ANO STANDARDS TO SAFEGUARD AGAINST LIFE AND PROPERTY. ELECTRICAL INSTALLATION METHODS AND MATERIALS (512\ NO SCALE � BONDING CONDUCTORS IN ACCORDANCE WITH THE NEC. 3. THE SUBCONTRACTOR SHALL PERFORM IEEE FALL-OF-POTENTIAL RESISTANCE TO EARTH TESTING (PER IEEE 11 DO AND 81} FOR NEW GROUND ELECTRODE SYSTEMS. THE SUBCONTRACTOR SHALL FURNISH AND INSTALL SUPPLEMENTAL GROUND ELECTRODES AS NEEDED TO ACHIEVE A TEST RESULT OF 5 OHMS OR LESS, 4. METAL RACEWAY SHALL NOT BE USED AS THE NEC REQUIRED EQUIPMENT GROUND CONDUCTOR STRANDED COPPER CONDUCTORS WlTH GREEN INSULATION, SIZED IN ACCORDANCE WITH THE NEC, SHALL BE FURNISHED AND INSTALLED WITH THE POWER CIRCUITS TO BTS EQUIPMENT. 5. EACH INDOOR BTS CABINET FRAME SHALL BE OIRECTL Y CONNECTED TO THE MASTER GROUND BAR WITH SUPPLEMENTAL EQUIPMENT GROUND WIRES. f6 AWG OR LARGER. 6 EXOTHERMIC WELDS SHALL BE USED FOR ALL GROUNDING CONNECTIONS BELOW GRADE 7. APPROVED ANTIOXIDANT COATINGS (1.E , CONDUCTIVE GEL OR PASTE} SHALL BE USED ON ALL COMPRESSION AND BOLTED GROUND CONNECTIONS, 8 ICE BRIDGE BONDING CONDUCTORS SHALL BE EXOTHERMICALLY BONDED OR BOLTED TO THE BRIDGE ANO THE TOWER GROUND BAR. 9, SURFACES TO BE CONNECTED TO GROUND CONDUCTORS SHALL BE CLEANED TO A BRIGHT SURFACE AT ALL CONNECTIONS. 1 Q, EXPOSED GROUNDING CONNECTIONS SHALL BE MADE WITH COMPRESSION CONNECTORS WHICH ARE THEN BOLTED TO EQUIPMENT USING STAINLESS STEEL HARDWARE. INSTALLATION TORQUE SHALL BE PER MANUFACTURE'S REQUIREMENT 11. ALL OUTDOOR METAL SUPPORT POSTS FOR ICE BRIDGE ANO TRAY SHALL BE BONDED TO THE EXISTING BURIED GROUND ELECTRODE SYSTEM WITH A SINGLE CONDUCTOR 62 AWG SOLID TINNED COPPER WIRE GROUNDING NOTES rs·1· 1\ NO SCALE �-} .,.-.., 0 0 __...,_ ■• ► -•-•- -r-r- SYMBOLS SOLID GROUND BUS BAR SOLID NEUTRAL BUS BAR 2-POLE THERMAL-MAGNETIC CIRCUIT BREAKER SINGLE-POLE THERMAL-MAGNETIC CIRCUIT BREAKER GROUND ROD WITH ACCESS CHEMICAL GROUND ROD GROUND ROD DISCONNECT SWITCH METER CIRCUIT BREAKER CAOWELD TYPE CONNECTION COMPRESSION TYPE CONNECTION HALO GROUND CONNECTION GROUNDING WIRE POWER RUN TELCO RUN _,,._,,,_ POWER & TELCO RUN 6m------REPRESENTS DETAIL NUMBER �-----REFERENCE SHEET NUMBER AGL AWG sew BTCW BTS (E) EG EGR EMT GEN IGR IMC LFMC MAX MGB MIN (N) NTS PVC REF REQ RF RCS RMC ABBREVIATIONS ABOVE GRADE LEVEL AMERICAN WIRE GAUGE BARE COPPER WIRE BARE TINNED COPPER WIRE BASE TRANSCEIVER STATION EXISTING EQUIPMENT GROUND EXTERNAL GROUND RING ELECTRICAL METALLIC TUBING GENERATOR INTERNAL GROUND RING (HALO) INTERMEDIATE METAL CONDUIT LIQUIOTIGHT FLEXIBLE METAL CONDUIT MAXIMUM MASTER GROUND BAR MINIMUM NEW NOT TO SCALE POLYVINYL CHLORIDE REFERENCE REQUIRED RADIO FREQUENCY RIGID GALVANIZED STEEL RIGID METAL CONDUIT RWY RACEWAY TSO TO BE DETERMINED TBR TO BE RESOLVED TYP TYPICAL ELECTRICAL SYMBOLS & ABBREVIATIONS /soo\ NO SCALE \� /n,.,LYLE � The Lyle Company rg BARAN telecom Planning, Engineering & Construction ROGER WILCO MARKET SNFCCA1995 U 07 /0 l/0:, ISSUEO FOR CONSTRUCTION ATA SMZ -ELECTRICAL NOTES J 140 Gold Camp Or •Suile JO Rancho Cordova, CA 95670 6 I 17S5 W Hammer Ln, Ste 12 Stockton, CA. 9S209-2900 Ph: 209-478�4601 Fax: 209-478 4631 5 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 59J4 GIBRALTAR DRIVE PLEASANTON, CA 94588 t 3 D 04/ZU/05 ISSUEO FOR CONSfRUCTION i\ 011/2.1/05 ISSUED FOR CONSTRUCTION REVIEW t-tO DATE �AL( AS SHOWN REVISIONS I ATA SMZ - ATA SMZ BY CHK jolPP'! DRAWN BY: ATA 2 X I24897-512 I A-SNFCCA1995-E□6 I 0 I C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 NOTE 4 j_,,. ALARM CABLE TO ERICSSON . 2106 l ("''"' "" I ,I COMMERCIAL PWR FAIL GENERATO R TVSS FAIL ( WHT/8LU BLU/WI-IT WHT/ORG MW PROTECTION I SUMMARY ,----=B"-R"-N'-:-/--'RE::..:D;_---=E---' R(D/SLT ---L MW PROTECTION OOS ( __ .::.:SL:..:.T'-,/--'RE.D=--::::E:c-=-:;-� BLK/BLU MW PROTECTION SHELF MW RECTIFIER FAIL MW DOOR I OPEN _;G�R�N/�B�L�K'----:::E-_/ � 1.MOUNT S66M1 -50 W/89B BRACKET BLOCK IN TELCO BOX OR ON TELCO BACKBOARD OR IN NEW .3R ENCLOSURE AT OUTDOOR SITES 2 WIRE TO PROVIDE CONTINUITY WHEN CIRCUIT IS NORMAL. .3. INSTALL BRIDGING CUPS (SIEMON-SA-1-25 OR EQUIVALENT). 4. TU RN BACK AND STORE UNUSED CONDUCTORS. 5. CABLE ANO TERMINATION BY MW VENDOR. *WHERE APPLICABLE 0 0 2 4 NOTE .3 TO AC SERVICE ENTRANCE CABINET (DETAIL 102.3) NOTE 2 TO TOWER LIGHTING CIRCUIT * TO MICROWAVE CABINET (SEE NOTE 5) PROVIDED AND INSTALLED BY MW VENDOR w� \ 0 I �,-"'IT' /@..LYLE � The Lyle Compony Jl 40 Gold Comp Dr -Suite JO Rancho Cordo'olo, CA 95670 6 S66M1-50 66 BLOCK ALARM ASSIGNMENTS SCALE: NONE rn 11 AR' AN Planning, Engineering & Constructioni!!9 H H 1755 W Hammer Ln, Ste 12 telecom Stockton, CA. 95209-2900 Ph: 209-478-4601 Fax: 209-478-4631 5 ROGER WILCO MARKET SNFCCA1995 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 •-11. •-II, 2 !!.-• !!.-• •-• ·-•. •-•NOTES: , 1. OBTAIN FROM CDS OATACOM !i-• . INC (214-340-9190) PART •-SA •-r , NUMBER WR.320124AP00-' !!!-• II!!-• ' GE-XXX •-! •-; . (XXX=LENGTH IN FT). ,. •-·,. ORDER IN 50' INCREMENTS 11-!!, 11-IL ,, l!,-R l�-R " " •-••-• §!-II M R-0 " .. !i-11 -• ,. TERMINATION AT TERMINATE AT TELCO CABINET OR GSM (BY BTS ,_,. ,_,. " ERICSSON) TELCO BOARD ,. I!!-" l!!-11 " ON 66-M1-50 BLOCK " ·-•"ANO W/ 898 BRACKET ,. ,. " A!!:-& 1!5-11, " " 111,-e: l!,-ll!S " 23 BIC-Q l!Hil 23 ,. 11-111:S ll-11!, ,. " IIIHi ll!Hi " 2f 11-ll!S , __ 2f "■-11!1 111[-lfl " " l!!-lm 11!!-e: " Z9 IIHi 11!!-:fi " .. I-I!£ i-m ",_. " J1 ,, EXTERNAL ALARM CABLE SCALE: NONE NOTES: 1. WIRE ALL CONTACTS TO PROVIDE CONTINUITY WHEN CIRCUIT IS NORMAL ANO LOSS OF CONTINUITY WHEN CIRCUIT FAILS. 2. TERMINAL ASSIGNMENT ORDER ON MARCONI LABEL DOES NOT NECESSARILY REFLECT PHYSICAL O RDER OF CONTACTS .3. CONDUCTOR SHALL HAVE CMG, CL.3 OR PLTC INSULATION. � TAPE AND STORE ANY SPARE CONDUCTORS. -10 22-24AWG SOL (SEE NOTE J)- M CONTACTS N N 0 w 0 3 4 2 5 6 NS l I l IS FAIL- COMM PWR FAIL -GENERATOR RU 11 I II< II 0 0� 0� .... o0 �· o( _L --� •"H" 0 0 c0 c01 2 N TVSS COMME RCIAL GENERATOR � � 1 I -COM 11 -CO.M 1 2 14-NO 14-NQ 12-NC 12-NC SEE NOTE 2 -� 00 00 MARCONI AC SERVICE ENTRANCE CAB INET ALARM ASSIGNMENTS SCALE: NONE 5934 GIBRALTAR ORI"( PLEASANTON, CA g 4588 3 0 07/01/05 ISSUED FOR CONSTRUCTION 0 04/28/05 ISSUED FOR CONSTRUCTION .Ii 04/22/05 ISSUED FOR CONSTRUCTION REVIEW NO DATE � AS SHOWN REVISIONS llfSl&>lffi BY, TO (ERICSSON) RADIO CABINET I OR OSU -Tl-SURGE SUPPRESSOR / ATLANTIC SCIENTIFIC NO. PLASTIC --NOTCH ADO LABEL_____,..,...,-WITH CIRCUIT 10 LABEL ------ PORT MARKED --"UNPROTECTED" RJ48 (TYP) 90700 DIN RAIL ATLANTIC SCIENTIFIC 21607 (SEE NOTE 1) RING TONGUE {COMPRESSION TERMINAL (SEE NOTE 2) ---.::, ......... �::,,\l_, 6 AWG STRANDED CU, THHN GREEN INSULATED GROUND WIRE BONDED TO MGB OR GROUNDED ENCLOSURE � TO TELCO NIU (NOTE .3) l. MOUNT SURGE ARRESTOR ON EXISTING DIN RAIL IF AVAILABLE, OTHERWISE PROVIDE ATLANTIC SCIENTIFIC MODEL NO. 21607, 5-INCH ALUMINUM DIN RAIL. FOR UP TO 4 UNITS OR EQUAL. AND SECURELY MOUNT TO TELCO BOARD. 2. ATTACH GROUND WIRE TO THE DIN RAIL. SEPARATELY FROM THE RAIL MOUNTING HARDWARE, USING STAINLESS STEEL BOLT, LOCKING WASHER ANO NUT OR SELF -TAPPING MACHINE SCREW THAT FIRMLY GRIPS THE DIN RAIL. .3. FOR CABLE TYPE SEE DETAIL 1016, 1017 OR 1024. ,..1mt1 L� � RJ48C 8 PIN MODULAR PLUG T1 SURGE SUPPRESSOR SCALE: NONE OflC/WHT t NETWORK TRANSMIT TO H ..,,_ • } RECEIVE FROM l-OW.l!!!!_!L_ -� }I ,, +-=""'--"--1atf/llLU II NETWORK NIU TO T 1 TVSS ANO ers (SEE DETAIL 1015 & NOTE �) � NOTES: 1. FOR OVERLAY SITES ERICSSON TO FURNISH AND INSTALL (UP TO 50 FT) T1 CABLE FROM THE T 1 TVSS TO THE BTS. FOR UMTS MARKETS T 1 CABLE FROM T1 TVSS TO THE UMTS WILL BE PROVIDED BY CONTRACTOR. 2. T1 NSS SHALL BE LOCATED WITHIN 50 FT OF THE BTS CABINET .3 FOR CONNECTION FROM THE TELCO NIU TO THE Tl TVSS USE SHIELDED TWISTED PAIR CABLE QUABBIN OATAMAX 100 OHM T1 (OS 1) CABLE P /N 9720 TYPE CMR (UL) C (UL) 22 AWG 2 PAIR INDIVIDUALLY SHIELDED. T1 CABLE DRAIN WIRE SHALL HAVE AN 8" GROUNDING PIGTAIL WITH RING LUG FOR GROUNDING AT THE NIU. 4. FOR DIRECT BU RIED APPLICATIONS OR CONDUIT SUBJECT TO WATER INFILTRATION A FILLED OUTSIDE PLANT CABLE MUST BE USED. THIS CABLE HAS TO BE TERMINATED ON A CONNECTOR BLOCK ANO THE SHIELD GROUNDED. (SEE DETAIL 1024) T1 CABLE AND CONNECTOR PIN-OUT SCALE: NONE ATA SMZ -MISCELLANEOUS DETAILS ATA SMZ - ATA SMZ BY CHK PP' --''"="-'""'o ____ c.cDRA"--W"'-'"=-c c.:"u="="E"'R --+ . ..!!£! DRAWN BY: ATA 24897-512 A-SNFCCA1995-E07 0 2 D C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 (8) SIEMON S208 WIRE SPOOL (OR EQUIVALENT) \ 1---------20· --\1--------1 1--------17' --1---------i \ \ ;..------------.,-----i-•--r (1} ATLANTIC SCIENTIFIC PN: go100 TVSS 0ru,uRE Q (1) ATLANTIC SCIENT1r1c PN: 21605 DIN RAIL BLOCK '-:.,) 20· 17" 0 • ( 1) 20X20X8 NEMA JR CASI NET / MILBANK 20208-TCJR (OR EQUIVALENT) (1) 17X17X0.75 7-PLY A-0 PLYWOOD PANEL MILBANK A-16P16W #6 AWG I-HOLE LUG T&B 54105 (OR EQUIVALENT) �-l6 AWG 2-HOLE q r T&B 54205 (OR EQIVALENT) CC: -.L-.o 25 X O 75" GRO STUOS 1.00• 0 C WITH '"KEPS� LOCK NUTS J ,_ ,_ CABINET PAINT REMOVED UNOER LUGS AND ANTIOXIDANT APPLIED '--WEATHERPROOF' GROMMET (OR EQUIVALENT) -------' 1-(10') -6 AWG RHW (GREEN] (2) SIEMON S66M1-50 TERMINAL BLOCK (OR EQIVALENT) (2) SIEMON SAJ-50 BRIOONG CLIPS (OR EOIVALENT) (2) SIEMON MC4 COVER (OR EOfVALENT) (2) SIEMON MC4-LBL-25 (OR EOIVALENT) !JElllJ!i_J = 1. PRffERREO IS OPTION 1 COMBINING BOTH TELCO TVSS ANO SITE ALARM BLOCK IN SAME CABINET. 2. PROVIDE OPTION 2 WHEN EXISTING TELCO BOX CANNOT ACCOMMODATE SITE ALARM BLOCK CONNECT BOTH BOXES WITH MINIMUM 1-1 /4 � CONDUIT. J. OUTSIDE PLANT F'ILLED CABLE (UP TO 2� PAIRS) MUST BE TERMINATED ON A TELCO BLOCK ANO THE CABLE SHEATH MUST BE GROUNDED. A SHORT Tl CA8LE WITH MODULAR CONNECTOR ON ONE ENO IS REQUIRED BETWEEN THE TELCO BLOCK ANO THE T1 TVSS. PROTECTED ANO UNPROTECTED SIDES or T1 TVSS IS RJ 48C. CABINET DETAIL FOR TELCO & /ffl..LYLE � The Lyle Company )140 Gold Comp Or �Suile 30 Rancho Cordova, CA 95670 ALARM INTERFACES (OUTDOOR) NTS rg BARAN telecom Planning, Engineering & Construction 1755 W Hammer Ln, Ste 12 Stockton, CA 95209-2900 Ph: 209-47B-4601 � -ma 17' 20· -- \ (1) SIEMON S66M1-50 TERMINAL BLOCK (OR•==T) (1) SIEMON 5Al-50 BRIDGING CLIPS (OR EQIVALENT) ( 1) SIEMON MC4 COVER (OR EQIVALENT) (1) SIEMON MC4-LBL-25 (OR EQIVALENT) (1) 20X20XB NEMA JR CABINET \...J MILBANK 20208-TCJR (OR EQUIVALENT) (1) 17X17XO 75 7-PLY A-0 PLYWOOD PANEL MILBANK A-16P 16W (OR EQUIVALENT) OPTJ□N 2 ROGER WILCO MARKET SNFCCA1995 5200 COUNTRY CLUB OR ROHNERT PARK, CA 94928 NATIONAL STANDARDS TABLE 1 SACRAMENTO (SCRMCA), RENO (RENONV) & FRESNO (FRSNCA) MARKETS Al GA�fi}sLi�• �":'�\c:: •C2 THRU C6 A2 THRU A6 AS REQ'D AS REQ'D Cl -------81 BETA, 8, OR Y RF CABLES 82 THRU 86 AS REQ'D �: SECTOR ORIENTATION/AZIMUTH WILL VAFZY FROM REGION TO REGION AND IS SITE SPECIFIC. REFER TO RF DATA SHEET FOR EACH SPECIFIC SITE TO DETERMINE THE SECTOR ORIENTATION. SECTOR�□ ANTENNA (TYP) n n 0---- 0--·"' (NATIONAL STANQARQ) ANTENNA SECTOR AND CABLE DEFINITION (NOTE 3) CABLE MARKING COLOR CONVENTION CABLE CABLE CABLE CABLE CABLE CABLE SECTOR Al A2 A3 A4 A5 A6 ALPHA, A, X ONE TWO THREE FOUR FIVE SIX RED RED RED RED RED RED CABLE CABLE CABLE CA8LE CA8LE CABLE SECTOR 8 81 82 83 84 85 86 BETA, 8, Y ONE TWO THREE FOUR FIVE SIX BLUE BLUE BLUE BLUE BLUE BLUE CABLE CABLE CABLE CABLE CABLE CABLE SECTOR Cl C2 C3 C4 C5 C6 GAMMA, C, z ONE TWO THREE FOUR FIVE SIX GREEN GREEN GREEN GREEN GREEN GREEN CABLE CABLE CABLE CABLE CABLE CABLE SECTOR D1 D2 DJ 04 D5 06 DELTA, D, W ONE TWO THREE FOUR FIVE SIX YELLOW YELLOW YELLOW YELLOW YELLOW YELLOW TABLE 2 SAN FRANCISCO BAY AREA (SNFCCA) MARKET (LOCAL MARKET STANDARD) ANTENNA SECTOR ANO_ CABLE DEFINITION (NOTE 3) CABLE MARKING COLOR CONVENTION COAX (TYP) ----._ ·,SECTOR SECTOR A SECTOR 8 SECTOR C EQUIPMENT SHE:LTER SURGE _.. - � ARRESTOR-(TYP) JUMPER CABLE (TYP)- -- DIPLEXER OR DUPLEXER OR --_, RF COUPLERS .\_ (TYP) _ ©----, MALE (rt'P)�" FEMALE (TYP)-': l l,.;u.__LJ_----'----'--------'-'---'-'-,1 BTS EQUIPMENT CABLE MARKING LOCATIONS DIAGRAM ALL RF CABLE SHALL BE MARKED AS PER CABLE MARKING LDCATIONS TABLE BELOW: NO, TAPE X 2-X 3. X CABLE MARKING LOCATIONS LOCATIONS END OF THE MAIN COAX RUN WHERE THE COAXIAL CABLE AND JUMPER TO THE ANTENNA ARE CONNECTED. CABLE ENTRY PORT ON THE INTERIOR OF THE SHELTER. END OF JUMPER AT BTS CABINET RXI TX1 RX2 TX2 RX1 TX1 RX2 TX2 RX1 TX1 TDMA BROWN RED ORANGE TWO YELLOW GREEN BLUE TWO VIOLET GRAY RED GREEN GSM 1900 TX1/RX1 TX2/RX2 TX1/RX1 TX2/RX2 TX1/RXI TWO TWO TWO TWO TWO BROWN ORANGE YELLOW BLUE VIOLET GSM 850 TX1/RX1 TX2/RX2 TX1/RX1 TX2/RX2 TX1/RX1 UMTS THREE THREE THREE THREE THREE BROWN ORANGE YELLOW BLUE VIOLET TX1/RXI TX2/RX2 TXl/RX I TX2/RX2 TX1/RX1 FOUR FOUR FOUR FOUR FOUR BROWN ORANGE YELLOW BLUE VIOLET � 1 USING COLOR BANDS ON THE CA8LES, MARK ALL RF CA8LES BY SECTOR AND CABLE NUMBER AS SHOWN ON "CABLE MARKING COLDR CONVENTION TABLE" (EXAMPLE SECTOR ALPHA, CA8LE AJ WOULD BE THREE RED BANDS). 2 THE STANDARD CABLE MARKING TAPE IS BASED ON THE "4 NEMA" COLORED TAPES -RED, BLUE, GREEN AND YELLOW 3. COLOR CODING SCHEME SHALL FOLLOW EXISTING MARKET REQUIREMENTS. THE COLOR SCHEME SHOWN IN TABLE 1 IS IN ACCORDANCE WITH AWS NATIONAL STANDARDS WHICH WILL BE FOLLOWED ON SITES IN SACRAMENTO, REND AND FRESNO MARKETS. THE COLOR SCHEME SHOWN IN TA8LE 2 IS IN ACCORDANCE WITH AWS SAN FRANCISCO MARKET WHICH WILL BEFOLLOWED ON SITES IN SAN FRANCISCO THE SUBCONTRACTOR SHALLVERIF'l' THE COLOR COOING SCHEME FROM THE CONTRACTOR BEFORE PROCEEDING WITH THE COLOR SCHEME AND REDLINE THE DRAWING ACCORDINGLY CABLE MARKING LOCATION DIAGRAM 512-600NTS RX2 TX2 WHITE TWO GRAY TX2/RX2 TWO WHITE TX2/RX2 THREE WHITE TX2/RX2 FOUR WHITE 0 07/01/05 ISSUEO FOR CONSTRUCTION AJA SMZ -MISCELLANEOUS DETAILS O Q.11/28/65 ISSUED FOR CONS..cTR....:Uc:.CT_10:_N _____ +•-r_•-i-��--=-A IJ.11/'J2/0S ISSUED roR CONSTRUCTION REVIEW ATA SMZ - •KL DATE Fax: 209-478-4631 59.34 GIBR.ALfAR DRIVE PLEASANTON, CA 94!i88 51: '.Ill£ AS SHOWN REVISIONS BY CHK �t3'fl11 1-----�l�__::;JO:;:B...:.,:NO j QAA\'M,t. "N.U.l�i![I\ ]� r;;;GNED BY: DRAWN BY: ATA X 124897-512 I A-SNFCCA 1995-[08 I 0 6 I 5 I 4 t 3 I __)__ ___ 2_.______----L.;___,;_____.,-l -'---�-� D C ki- 8 '--- A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 ,I'-'wI tzw::; I >w_.J_.J :::J a. Ck'. 0 LL n II II u n II II u � Im.LYLE � The Lyle Compon}' n II II I.J n II II u � 3140 Gold Comp Dr -Suite JO Rancho Cordova, CA 95670 6 -----------FUTURE (CITY OMNI ANTENNA) -------(CITY OMNI ANTENNA) .... �FUTURE n II II u n II II u � 10' THREE TREES TO BE REMOVED AND REPLACED WITH SMALLER TREES/SHRUBS IN SAME LOCATION IF POSSIBLE, OR IN ANOTHER LOCATION DETERMINED BY CITY. 14'-0" X 15'-0" METROPCS [ LEASE AREA WITH 6'-0" HIGH SPLIT-FACED CMU WALL 'c TO MATCH EXISTING DPS STATION C __:__.· � _ •_\j __t FINISHED' GRADE CINGULAR LEASE AREA (3) CONDUITS TOTAL FOR 1 ST AND 3RD POLES. 2" FOR CITY, 6" FOR M£TROPCS, ANO 8" FOR CINGULAR EAST ELEVATION LANDSCAPE PLAN SCALE: N.T.5. rn I' AR1 AN Planning, Engineering & Construction l!r!I H H 1755 W Hammer Ln, Ste 12 ROGER WILCO MARKET SNFCCA1995 telecom Stockton, CA. 95209-2900 Ph: 209-478-4601 fax: 209-478-4631 5 5200 COUNTRY CLUB DR ROHNERT PARK, CA 94928 4 PROPOSED NEW CMU � (SPLIT FACE) WALL W/ METAL CAP TO MATCH EXISTING 59J4 GIBRALTAR DRIVE PLEASANTON, CA 94�68 t 3 15'-o" 1 I >< \ .><·"- >I X :'\ ·, CINGULAR LEASE AREA POWER 11 TELCO G) LANDSCAPE PLAN 1 t------,------SCALE: I /2"= I '-O" A qr.1Jii]iis_ ISSUED FOR CONSTRUCTION REVIEW Si;,.LE AS SHOWN REVISIONS DESIGNED BY: DRAWN BY: ATA 2 ) X ; THREE TREES TO BE REMOVED AND REPLACED W/SMALLER TREES/SHRUBS IN THE SAME LOCATION IF POSSIBLE, OR IN ANOTHER LOCATION DETERMINED BY CITY LANDSCAPE PLAN l----+--"bl�N=il.�+----D�R_AW_IN_C -_NU_M_BE_R_---f REV )( 24897-512 A-SNFCCA1995-LOI 0 D C B A ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 EXHIBITC Site Equipment Specifications 1.Specifically describe intended services to be provided by th e ope ration of this Site Equipment. The proposed communications facility shall provide wireless communications to the resident s, businesses, guests and those traveling through the City of Rohnert Park, including voice, data, e-mail facsimile and internet access. 2.Engineering plan and design specifications that include : a.Dime nsions of antennas and associated equipment cabinets Ii Antenna Dlmens.lons: HS.1 " x Wl0.4" x 04.6.M fi Equipment Dimensions : H63.5" x W51" x 037" b.Weight of each equipment cabine t; number of cabinets to be used fi Cabinet Weight: 1,235 lb s . per cabinet 6 Number of Cabinets: 7 c.Number of ante nnas to be used and antenna wind load characteristics 1i Number of Antennas: 6 fi Wind Load Characteristics: 120 mph wind survival rating d.Estimated power usage Iii N / A-licensee to obtain its own power directly from the utility company e .Information ensuring the weight of the Site Equipment being within th e floor-load capacity of the subject placement area. Iii N/ A-Licensee to construct the site on the ground 3.Frequencies of all transmitters, receivers, and antennas. Iii Frequencie s-Transmitters (MHz): 869, 880, 890, 891.5, 1940, 1 950, 1970, 1975 Rece iv�r� (MH_�): 8-2_4,_ S.��. 84�, S.4�.5. l S.�Q •. 1 S.7Q, 1 S.90, 1 S.�� 4.A%imuth of antennas; effective radiated power for all transmit antennas. Iii Sector A 20 Degrees ERP-56 dBm Iii Sector B 260 Degrees ERP-56 dBm Iii Sector C 140 Degrees ERP-56 dBm 5.Power I.evel.s . for all transmitters. Iii Power Levels: 44 dBm 6.Mak� a_nd m(?��I of all tr�n�rnitt_er�, r�ce hters, a_nd a11tl!_nn��� ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 Iii Transmitters: Ericsson 2106 Iii Receivers: Ericsson 2106 Iii AntE!nna_s-APl 4/17-880/l. 940/()6�£>/ A[)T /XXP ATTACHMENT 1: Antenna Site License Agreement Antenna Site License Agreement dated August 9, 2005 Cell Site#: CCL00556 Roger Witco Market Market: FSA 8 San Francisco Bay Area Fixed Asset #10101962 Cell Site Property Address: 5200 Country Club Dr., Rohnert Park, CA 94928 FIRST AMENDMENT TO ANTENNA SITE LICENSE AGREEMENT THIS FIRST AMENDMENT TO ANTENNA SITE LICENSE AGREEMENT (the "Amendment"), dated as of the later of the signature dates below (the "Amendment Effective Date"), is by and between CITY QF ROHNERT PARK, having a mailing address of 130 Avram Avenue, Rohnert Park, CA 94928 (hereinafter referred to as "Licensor") and NEW CINGULAR WIRELESS PCS, LLC, a Delaware limited liability company, having a mailing address of Suite 13-F West Tower, 575 Morosgo Drive NE, Atlanta, GA 30324 (hereinafter referred to as "Licensee"). WHEREAS, Licensor and Licensee entered into an Antenna Site License Agreement dated August 9, 2005 (the "Agreement"), whereby Licensor licensed to Licensee certain Premises, therein described, that are a portion of the Property located at 5200 Country Club Drive, Rohnert Park, CA 94928 (the "Premises"); and WHEREAS, Licensor and Licensee desire to amend the Agreement to allow for the installation of new LTE technology antennas and accessory components by replacing the description of the Premises contained in the original exhibit marked Exhibit B with a new revised Exhibit B-1 attached hereto and approved by both parties; and WHEREAS, Licensor and Licensee desire to adjust the License Fee in conjunction with the modifications to the Agreement contained herein; and WHEREAS, Landlord and Tenant desire to amend the Agreement to permit Tenant to add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services; and WHEREAS, Licensor and Licensee desire to amend the notice provisions of the Agreement; and WHEREAS, Licensor and Licensee presently desire to amend, modify and supplement the Agreement subject to the terms and conditions set forth below. NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Licensor and Licensee agree as follows: 1. Replacement of Exhibits. Section 1 (Premises) of the Agreement is hereby amended as follows: the parties hereby agree that Exhibit B to the Agreement is deleted in its entirety and is replaced and superseded by Exhibit B-1 attached hereto and incorporated herein. Licensor's execution of this Amendment will signify Licensor's approval of Exhibit B-1. All references in the Agreement to Exhibit B or to the Premises shall be deemed to reference Exhibit B-1. Exhibit C is hereby amended to add three (3)antennas (approximate dimensions each: 51"h x 12"w x 6"d) for a total of nine (9) antennas as further depicted on Exhibit B-1. 2.License To Use. Section 2(a) is hereby revised to reflect an increase in the number of antennas from six ( 6) to a total of nine (9), as further described on the attached Exhibit B-1. CCL00556 Roger Wilco Market ATTACHMENT 2: First Amendment to Antenna Site License Agreement 3.License Fee. Section 5 of the Agreement is hereby amended by the addition of the following: PAYMENTS. Commencing on the date of Licensee's building permits for construction of the modifications set forth in this Amendment (the "License Fee Adjustment Date"), the License Fee shall be increased by One Thousand Three Hundred and No/100 Dollars ($1,300.00) per month, subject to further adjustments as provided in the Agreement and due to Licensor on the same date as the then current License Fee is due. The License Fee shall be prorated for any partial month. All License Fee checks shall be made payable to City of Rohnert Park and mailed to the address given in Paragraph 1 above unless and until otherwise instructed in writing by Licensor. 4.Emergency 911 Service. In the future, without the payment of additional License Fees and at a location within the Premises mutually acceptable to Licensor and Licensee, Licensor agrees that Licensee may add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services. Licensor and Licensee hereby agree that additional License Fees shall be due to Licensor for the use of any new or existing equipment or facilities that require the use of space outside the existing Premises. 5.Notices. Section 28 of the Agreement is hereby deleted in its entirety and replaced with the following: NOTICES. All notices, requests, demands and communications hereunder will be given by first class certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notices will be addressed to the parties as follows: If to Licensor: City of Rohnert Park Attn: Director of Administrative Services 130 Avram Avenue Rohnert Park, CA 94928 If to Licensee: New Cingular Wireless PCS, LLC Attn: Network Real Estate Administration Re: Cell Site#: CCL00556; Cell Site Name: Roger Wilco Market (CA) Fixed Asset No: 10101962 575 Morosgo Drive NE Suite 13-F, West Tower Atlanta, GA 30324 With a required copy of such notice sent to AT&T Legal at: New Cingular Wireless PCS, LLC AT&T Legal Department-Network Operations Attn: Network Counsel Re: Cell Site#: CCL00556; Cell Site Name: Roger Wilco Market (CA) Fixed Asset No: 10101962 208 S. Akard Street Dallas, Texas, 75202-4206 CCL00556 Roger Wilco Market ATTACHMENT 2: First Amendment to Antenna Site License Agreement LICENSOR: The City of Rohnert Park By: ��� J= Its: C1 ½ ti' y1'1 {1,1/\. a q< .·y �I I \t-d 1{ a, I 5' Address for Notices: / 30 {j=\f}-D.YJo. &� '¾\1 \1 I,?\-UdL CA: 4 yq ;JKPer Resolution 2013-112, adopted by the Rohnert Park City Coucil at its meeting of July 2 , 2013. APP , VED AS TQ1f R i '1 ' I / j / ' 1' ",,,,,.,,.�VJ!' --------___ ,,.I..,'---�-------' City Attorney 0 ATTACHMENT 2: First Amendment to Antenna Site License Agreement A copy sent to the Legal Department is an administrative step which alone does not constitute legal notice. Either party hereto may change the place for the giving of notice to it by thirty (30) days prior written notice to the other as provided herein. 6. Other Terms and Conditions Remain. In the event of any inconsistencies between the Agreement and this Amendment, the terms of this Amendment shall control. Except as expressly set forth in this Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this Amendment. 7. Capitalized Terms.All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement. IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to execute and seal this Amendment on the dates set forth below. LICENSOR: CITY OF ROHNERT PARK By: ________ /7 Print Name: Title: / Date:_/-------------- CCL00556 Roger Wilco Market LICENSEE: NEW CINGULAR WIRELESS PCS, LLC By: AT&T Mobility Corporation Its: Manager Print Name: Title: Date: Michael Guibord Director Construction & Engineering I I ATTACHMENT 2: First Amendment to Antenna Site License Agreement STATE OF CALIFORNIA COUNTY OF Sr:) Vt tQ,t•.I'/' £l..._ LICENSOR ACKNOWLEDGEMENT ) ) ss. On ------":J"':...;_,q�\ '-,.,.,.,,..L....,.,.,.O'---->.\.(-+--'t o}""""' C)_{Jj_=7--__ before me, :s;; A,u,,,.)11 (?;,I! �fr{«' jV � l1J,/t c__\..) (insert name and title of the officer) personally appeared �ks';' q � A-< bDv1·?-:(J_l.e2_ , who proved to meon the basis of satisfactory evidence to be the person�hose name�s/i;lFe"'subscribed to the within instrument and acknowledged to me that heJ&hdthe, executed the same in his/.lwr}tllei& authorized capacity�nd that by his/he11'tbeii 'Signature*n the instrument the person%or the entity upon behalf of which the perso:tlW acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Ir , . � �ra,y�ActCV\_ (SEAL) My commission expires: _AL�µ�C: I? 1 �10 STATE OF CALIFORNIA coUNTY oFAtet:heda ... LICENSEE ACKNOWLEDGEMENT ) ) ) ss. -UEAGLER OcimmlHlon # 1998114 NClt,,y Public • California ounty· 16 before m�C. A Uol l C>ot" � --:P\..Abh V (insert name ana title of the officer) personally appeared m \ 0::1 CM::..JI � Lu bc:r d , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/heff'their authorized capacity(-ies), and that by his/� signatur�n the instrument the pers�or the entity upon behalf of which the person(s}acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Notary Public My commission expires: j:::"�cn..-t 6) dO/ t, CCL00556 Roger Wilco Market (SEAL) DEBRA A. HALL Commission# 1968740 z < , Notary Public -California � � • • Alameda County - 1 ..... 1"', sozi�· ;xt�sJ:}' ;·J�1 �� ATTACHMENT 2: First Amendment to Antenna Site License Agreement USA NORTH OF CENTRALJNORTHERN CALIFORNIA AND NEVADA ............ 1-800-281-- 67'/-111311 8-I D E:.S<.,i:z,1 pnC>..J oF 'tHS. f'i2,i=i-t11'5F-"5 PAGE=--I t::iF7 � at&t BECHTEL IJOBNO. SUPPLIER DOCUMENT REVIEW STATUS STATUS NO. 1 D Work may proceed. ATWSl'MW!IRIIIIIQ III.YSIIEl'0ltt'ttlll� SITE NUMBER: CCL00556/CNU0556/FA#10101962 2 O Revise and resubmit. Work may proceed aubJIICI to reaolutlon of Indicated comments 3 0 Revlff and ree\lbmlt. Work may not proceed. 4 O Review not required. Work may proceed. SITE NAME: AWE -ROGER WILCO MARKET Pemiisalon lo prooeed doea not oonatitute O(:cep\Oflce or opprOIIOI of dasign de.tab, oolculatlon111,analyal1, tut. methods or mot1rlot1 developed or selected by the supplier and doisa not relieve supplier lrom full complionc111 with eontroct:1101 obllgotlons. REVISION: V10, 1 25471-630-CCLOOS56-T01 25471-630-CCL00556-A01 25471-630-CCL00556-A02 25471•630-CCL00556•A03 25471-630-CCL00556-A04 25471-630-CCL00556-D01 25471•630-CCL00556-D02 RF DATA SHEET DATE ISSUED: 1/25/12 DRAWING INDEX TITLE SHEET OVERALL SITE PLAN & GENERAL NOTES EXISTING & PROPOSED EQUIPMENT AREA PLAN EXISTING & PROPOSED ANTENNA LAYOUT EXISTING & PROPOSED SOUTH & EAST ELEVATION DETAILS DETAILS CODE COMPLIANCE ALL WORK ANO MATERIALS SHALL BE PERFORMED ANO INSTALLED IN ACCORDANCE WITH CURRENT EDmONS OF' THE CODES AS ADOPTED BY THE LOCAL GOVERNING AUTHORITIES. NOTHING IN THESE PLANS IS TO BE CONSTRUCTED TO PERMIT WORK NOT CONFORMING TO THE LOCAL CODES. 2010 CALIFORNIA BUILDING CODE ('10 CBC) 2010 CALIFORNIA PLUMBING CODE ('10 CPC) 2010 CALIFORNIA ELECTRICAL CODE {'10 CEC) 2010 CALIFORNIA FIRE CODE ('10 CFC) A DUTA GROUPS � ENGINUtlNG. INC. --- 5835 W lAS POSll'AS 8LW., SUITE 403 Pl.£ASNfl'ON,CA94.58!1 Ttt.: (925) 468-6115 FAX: (925) 468-0355 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 DRIVING DIRECTIONS DIRECTIONS FROM PLEASANTON, CA: BY: (Raaponslbla Engineer) I DATE, PROJECT DESCRIPTION THIS IS AN APPLICATION FOR SITE MODIFICATION ON UNMANNED AT&T MOBILITY SERVICES FACILITY CONSISTING OF INSTALLING ( 1) COMMSCOPE RBA72 EQUIPMENT CABINET, 1WO {2) PURCEU REV. FROM 4420 ROSEWOOD DR. -TAKE 1-580 WEST TOWARDS OAKLAND. CONTINUE ON 1-580 NORTH UNTIL YOU COME TO US-101. TAKE US 101 (REDWOOD HIGHWAY) NORTH. TAKE HWY 29. KEEP RIGHT ONTO RAMP FOR .2 Ml TOWARDS GOLF COURSE OR/WILFRED AVE. TURN LEFT ONTO COMMERCE BLVD. FLX12WS EQUIPMENT CABINETS (LOCATION OF PROPOSED RBS6601 DUL), SIX (6) RRU'S MOUNTED ON A PROPOSED H-FRAME SUPPORT AND ONE (1) GPS ANTENNA INSTALLED WITHIN EXISTING AT&T EQUIPMENT AREA COMPOUND. INSTALLING THREE (3) PROPOSED PANEL ANTENNAS WITHIN PROPOSED EXTENDED RADOME ENCLOSURE ON 3 SEPARATE FLAGPOLES. TURN RIGHT ON GOLF COURSE DR. DRIVE (1) MILE TO COUNTRY CLUB DRIVE TURN RIGHT EXISTING CQNflGURATION· FIRE STATION IS ON LEFT AT 5200 COUNTRY CLUB DRIVE AWE· ROGER WILCO MARKET CCL00556 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 I P12BL095 VACINITY MAP � at&t AT&T MOBILITY 44JO ROSEWOOD OPSVE, 81..0G. 3 PL&.sANTOH, CA 9415118 t THERE ARE A TOTAL OF (4) EQUIPMENT CABINETS ALL CONCEALED WITHIN A EXISTING CMU WALL ENCLOSURE. THERE ARE A TOTAL OF (6) PANEL ANTENNAS MOUNTED ANO CONCEALED WITHIN EXISTING RA.DOME ENCLOSURE ON AN EXISTING {3) SEPARATE FLAGPOLES. UPON SITE M0PlflCATI0N· THERE WILL BE A TOTAL OF (7) EQUIPMENT CABINETS ALL CONCEALED WITHIN A CMU WALL ENCLOSURE. THERE WILL BE TOTAL OF {9) PANEL ANTENNAS MOUNTED AND CONCEALED WITHIN PROPOSED EXTENDED RAOOME ENCLOSURE ON AN EXISTING (3) SEPARATE FLAGPOLES. PROJECT INFORMATION SITE ADDRESS: PROPERlY OWNER: CONTACT PERSON: PHONE: APPLICANT: CONTACT PERSON: PHONE: LATITUDE: LONGITUDE: ELEVATION: JURISDICTION; APN NUMBER; CURRENT USE: CURRENT USE PERMIT! CURRENT ZONING DESIGNATION: CURRENT GENERAL PLAN DESIGNATION: 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 CITY OF ROHNERT PARK 6750 COMMERCE BOULEVARD ROHNERT PARK, CA 94928 STEVE DONLEY (707) 588-2212 AT&T MOBlUTIY C/0 DaTA GROUPS ENGINEERING, INC 5635 WEST LAS POSITAS BLl/0., SUITE 404, PLEASANTON, CA. 94588 TOM SWARNER (510) 435-3595 38" 21' 40.7" N (NAO 83) 122" 41' 36.1" W (NAO 83) 1 05' FEET AMSL CITY OF ROHNERT PARK 143-311-054 TELECOMMUNICATIONS FACILITY PL2004-066UP C-N (COMMERCIAL NEIGHBORHOOD) N {COMMERCIAL) PROJECT INFORMATION lilblE. -= A/E ALBERT TENG DELTA GROUPS ENGINEERING, INC. SAC TOM SWARNER DELTA GROUPS ENGINEERING, INC. RF PRASHANTH SIMHA AT&T ZONING SHANNON NICHOLS DELTA GROUPS ENGINEERING, INC. LANDLORD STEVE DONLEY CITY OF ROHNERT PARK J!L!MllER (925) 468-0115 (510) 435-3595 (925) 468-8587 (925) 468-0115 {707) 588-2212 1 03/21/12 ISSUEO FOR ZONING TITLE SHEET 0 OJ 14/12 ISSU£0 FOR ZONING A 02/28 12 ISSUEO f'OR ZONING NO. DATE RE\'ISIONS SCAI.E AS SHOWN !DESIGNED - BY CHl<llll'f''I 25471-630 I TL-CCL00556 I T01 ATTACHMENT 2: First Amendment to Antenna Site License Agreement GENERAL NOTES t. THE SUBCONTRACTOR SHALL GIVE ALL NOTICES AND REGULATIONS AND LAWFUL ORDERS OF AAY PUBLIC AUTHORITY. MUNICIPAL AND UTILITY COMPANY SPECIFICATIONS, AND LOCAL ANO STATE JURISDICTIONAL CODES BEARING ON THE PERFORMANCE OF THE WORK. THE WORK PERFORMED ON THE PROJECT AND THE MATERIALS INSTALLED SHALL BE IN STRICT ACCORDANCE WITH ALL APPLICABLE CODES, REGULATIONS, AND ORDINANCES. 2. THE ARCHITECT/ENGINEER HAVE MADE EVERY EFFORT TO SET FORTH IN THE CONSTRUCTION AND CONTRACT DOCUMENTS THE COMPI..ETE SCOPE Of WORK. THE SUBCONTRACTOR BIDDING THE JOB IS NEVERTHELESS CAUTIONED THAT MINOR OMISSIONS OR ERRORS IN THE DRAWINGS ANO OR SPECIFICATIONS SHALL NOT EXCUSE SAID SU8CONTRACTOR FROM COMPLETING THE PROJECT AND IMPROVEMENTS IN ACCORDANCE WITH THE INTENT OF THESE DOCUMENTS. 3, THE SUBCONTRACTOR OR BIDDER SHALL BEAR THE RESPONSIBIUlY OF NOTIFYING (IN WRITING) THE AT&T REPRESENTATIVE (BECHTEL) OF ANY CONFLICTS, ERRORS OR OMISSIONS PRIOR TO THE SUBMISSION OF SUBCONTRACTOR'S PROPOSAL OR PERFORMANCE OF WORK. IN THE EVENT OF DISCREPANCIES, THE SUBCONTRACTOR SHALL PRICE THE MORE COSTLY OR EXTENSIVE WORK, UNLESS DIRECTED lN WRITING OTHERWISE. 4. THE SCOPE OF WORK SHALL INCLUDE FURNISHING ALL MATERIALS, EQUIPMENT, LABOR AND ALL OTHER MATERIALS AND LABOR DEEMED NECESSARY TO COMPLETE THE WORK/PROJECT /IS DESCRIBED HEREIN. 5. THE SUBCONTRACTOR SHALL VISIT THE JOB SITE PRIOR TO THE SUBMISSION OF BIDS OR PERFORMING WORK TO FAMILIARIZE HIMSELF WITH THE FIELD CONDITIONS AND TO VERIFY THAT THE PROJECT CAN BE CONSTRUCTED IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. 6. THE SUBCONTRACTOR SHALL OBTAIN AUlHORIZATION TO PROCEED WITH CONSTRUCTION PRIOR TO STARTING WORK ON ANY ITEM NOT CLEARLY DEFINED BY THE CONSTRUCTION DRAWINGS/CONTRACT DOCUMENTS. 7. THE SUBCONTRACTOR SHALL INSTALL AU.. EQUIPMENT AND MATERIALS ACCORDING TO THE MANUFACTURER'S/VENDORS SPECIFICATIONS UNLESS OTHERWISE OR WHERE LOCAL CODES OR ORDINANCES TAKE PRECEDENCE. 8. THE SUBCONTRACTOR SHALL PROVIDE A FULL SET OF CONSTRUCTION DOCUMENTS AT THE SITE UPDATED WITH THE LATEST REVISIONS AND ADDENDUM$ OR CLARIFICATIONS AVAILABLE FOR THE USE BY ALL PERSONNEL INVOLVED WITH THE PROJECT, 9. THE SUBCONTRACTOR SHALL SUPERVISE AND DIRECT THE PROJECT DESCRIBED HEREIN. THE SUBCONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR ALL THE CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES AND PROCEDURESAND FOR COORDINATING ALL PORTIONS OF THE WORK UNDER THE CONTRACT, 10. THE SUBCONTRACTOR SHALL BE RESPONSIBLE FOR OBTAINING All PERMITS ANO INSPECTIONS WHICH MAY BE REQUIRED FOR THE WORK BY THE ARCHITECT/ENGINEER, THE STATE, COUNTY OR LOCAL GOVERNMENT AUTHORITY. 11. THE SUBCONTRACTOR SHALL MAKE NECESSARY PROVISIONS TO PROTECT EXISTING IMPROVEMENTS, EASEMENTS, PAVEMENTS, CURBING, ETC. DURING CONSTRUCTION. UPON COMPLETION OF WORK, THE SUBCONTRACTOR SHALL REPAIR ANY DAMAGE THAT MAY HAVE OCCURRED DUE TO CONSTRUCTION ON OR ABOUT THE PROPERTY. 12. THE SUBCONTRACTOR SHALL MAINTAIN THE GENERAL WORK AREA /toS CLEAN ANO HAZARD FREE DURING CONSTRUCTION AND DISPOSE OF AU. DIRT, DEBRtS, RUBBISH ANO REMOVE EQUIPMENT NOT SPECIFIED AS REMAINING ON THE PROPERlY. PREMISES SHALL BE LEFT IN CLEAN CONDITION ANO FREE FROM PAINT SPOTS, DUST, OR SMUDGES OF ANY NATURE. 13. THE SUBCONTRACTOR SHALL COMPLY WITH ALL OSHA REQUIREMENTS AS THEY APPLY TO THIS PROJECT. 14. THE SUBCONTRACTOR SHALL NOTIFY THE AT&T REPRESENTATIVE (BECHTEL) WHERE A CONFLICT OCCURS ON ANY OF THE CONTRACT DOCUMENTS. THE SUBCONTRACTOR IS NOT TO ORDER MATERIAL OR CONSTRUCT ANY PORTION OF THE WORK THAT IS IN CONFLICT UNTIL CONFLICT IS RESOLVED BY THE AT&T REPRESENTATIVE (BECHTa). t 5. THE SUBCONTRACTOR SHALL VERIFY ALL DIMENSIONS, ELEVATIONS, PROPERTY LINES, ETC. ON THE JOB. GENERAL NOTES I 2 DELTA GROUPS INGtNUltlNG. INC. a>NSUltlNG- 58lSWU.SPOSITASat.VP.,SUITE403 PI.EASANTON,CA.94588 TEt..:(925)4&8-0115 FAX,(925)488-W5S KEY NOTES: 0 :::T EQUIPMENT AREA -LOCATION Of SITE � r.;-., EXISTING AT&T PANEL ANTENNA AREA -LOCATION � \V OF SITE MOOIACATION � 0['1.iSllNC:�CCESSDRIVt;l;Af(TYP) \ =· I. 00 NOT SCA!£ DRAWINGS. All DIMENSIONS Of ANO BETWEEN EXISTING BUII..DINGSfSTRUCTURES, OR RELATIVE OISTMlCES AS SHOWN BETWEEN EXISTING SUILDtJGS/STRUCTURES .&HO TH£ TRI.£ troRTH ARE TO BE CONARMED BY THE SUR'IEYOR 2. POWER/ffi.CO ROUTING .aJIIO DESIGN ARE PRELIMINARY ANO MUST BE VERIFIED v.mt LOCAL UIIUTY COMPANIES. OVERALL SITE PLAN AWE• ROGER WILCO MARKET CCL00556 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 I P12BL095 A.P.N.143-311-059 A.P.N. 143-311-056 I \\--------�-��-------- -----· ------· -- - - ---- - - - - - - - - - - - - ------- - - - - - - - - - - - r-- r \ COUNTRY CLUB ESTATES SUBDIVISION N0.4 I)at&t AT&TMOB1LITY 4430 ROSEWOOO ORNE, BLOC. 3 PLEASWTON, CA 94588 ' Ol2:l/12 lSSUEOFORZOMNG 0 OJ 14 12: ISSUEOf'ORZONtlG A 02/28/12 ISSU(O t0R ZONING NO. .. ,. "-"'""" ""'-" "5"0WN ,_ - JT JT JT BY CHI< 14>P' �-- I SCALE: 1/l61nch-lfl: A.P.N. 143-311-062 \ ,,,, 1 OVERALL SITE PLAN & GENERAL NOTES JQBNO, Mii»IIMGNO. SIIWMO. UV 25471-630 I TL-CCL00556 I A01 I 1 ATTACHMENT 2: First Amendment to Antenna Site License Agreement KEY NOTES: 0 [XISHNG AT&T ERICSSON RfJS 2106 GSM CABiNET (f'rP.) © EXISTl�!G AT&l f.!f!CSSON PBS 3106 Ut.HS ('.bBlr![T (TYP,) 0[XIST1NGC"'!UVAULT 0EXISTltlGACPANEL © EXIST!NG rt1co f:!OJ tHP.) ©t.XIST!NGClfNAnB£R80X(nf'.) 0 f.X!STUIGCON(R[l(PAO(iYP) © EXISfl�!G mu WALL {fYP.) ©EXIST!NGACCESSGME(TYP.) 10 I 13'-a• AT&T EQUPMENT LEASE AA£A 20· 21· ,. i I I I I I ! I ! I @ EXISHNG �PS ,\NTEM:A. @f.XISTIMGCErlERATORRECEPTACLt(HP.) ® tXIST!tlG nan, BOX (T\'P) 1e 11 +---.. --=---'. !·�,"' ''...... ri· -·L@10n 1 � L.,,,-•-·+---+ @) �11:��N�R���f�MENT AREi, PROPOSED COMMSCOPE RBA72 r::\ _________ \;._..,__ l�-®� 0.. EOOIPMOU CABINET r,1/ PA-OPOSEO LU &--""· \:::,J DC-6 RM INSID£}-t.tOUNTED TO � [!]] EXISTING CONCRETE PAD PROPOSED STACKED fll(12WS PIJRCfil ;::,-l '-----+-_--!_-@ r.;;-, EQU1PMEHT CABlta ('!I/ PROPOSED ffi \::!./ RBSfi601 DUL INSIOE) -MOUNTED TO � EXISTING CONCRETE PAD 'h+-----+-1 �:��P�ANlENNA G 10•-o• � -_.. . .. @ � .. ' I·-\ �-· -- � PROPOSED RRUS11 {TYP, OF 6) -� 0\,:v MOUNTED TO PROPOSED H-FRAME � Q MIN. SEPARATION FROM EX1STING LJ:'I :,.j \:..:,,1 GPS ANIDINA -MOUNIEO TO � EX�TING WAU. �=====i==!-== fj •. -· I', I I 0 1 I I ) - ,( +,,----+--!--- --- --·�--{ ---\·- �- ,·-6� 1 2•-4• I " ..,,� ---··· '; 0 "' @rr::•----- @---d =, 1. DO NOT SCN£ DRAWINGS. ALL Dlt.4ENSIONS OF AND B£1\IIEEN EXISTING BUILDINGS/STRUCTURES, OR RElATIVE DISTPNCES AS SHOWN BETWEEN EXISTING BUILDINGS/Sl'RUCTIJRES AND THE TRUE NORTH AR£ ID BE CONARMED BY THE SUR\IE'IOR. 2. POWER/rtl.CO ROUTING NID DESIGN ARE PREUMINARY AND MUST BE VERIFIED WITH LOCAL UTILITY COMPANIES, PROPOSED EQUIPMENT AREA PLAN 7 I I A OU.TA GlOUPS � INGINUllNG. INC. ---.!i&X:i W lAS POSITAS BL\10., SUITE 403 Pl.E'ASAtffON,C>.945811 Ta: (92a) 488-0115 F'AX: (92.5) 468--0355 I I I I IA 3'-1" SCALE: J/2inch=l ft ... I 18' i--e AWE· ROGER WILCO MARKET CCL00556 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 00£ �O. NUMBER P12Bl095 � '7 '7 !:I �� I :. � ,., 2 KEY NOTES: 0 (XISflNC /ll<d Eflll::'SSON rms G5fJ CABINET (TYP.) 0 Ot)f!ilG AT&l ERICSSON ROS 3106 IJM!S CA[�MU (TYP.) (Du.1snN,;(AfllfVAiJU 0 EXiSf!flC PAtffl © f.X!Sm,G T[LCO 80>'. flit'.) © EXISTING Clf.N� m1rn BO� (TYP.) 0 �'<l5flllG CONCRETE PAD (HP.} © DT:iTII;;:; ().llJ ;'/ALL (WP} (vo1sm1CN:CESSG/.TE(TYP-.) @Ex1Sl!h"(.GPSM;T(NN,\ @t:<IST!�lGCi-}lERMGR R!'CEPTACL[ (fYP.) ® [,iSflMG FIBER [lOX (TYP.) AREA {TYP.) 1e 1. 00 NOT SCALE DRAWINGS, ALL 01MENSIONS OF AND BETWEEN EXISTING BUILDINGS/STRUcnJRES, OR RELATIVE DISTANCES AS SHOWN BEIWE£N EXISTING BUllDINGS/SIRUCTURES AND TtE TRUE NORTH ARE TO BE CONARMEO BY THE SURVEYOR. 2. POWER/TELCO ROUTtJG AND DESIGN ARE PRELIMINARY ANO MUST BE 'IERIFIEO 'MTH LOCAL UTILITY COMPANIES. EXISTING EQUIPMENT AREA PLAN � at&t AT&T MOBILITY 44JO ROSEWOOD DRIVE, 81.0G. 3 Pl.EASANTON, CA 94588 RE°VISIONS DEl!KlNED 10 13'-8" AT&T EQUIPMENT LEASE IMA ,. 21· ,. !e 18' EXISTING & PROPOSED EQUIPMENT AREA PLAN 25471-630 TL-CCL00556 A02 ATTACHMENT 2: First Amendment to Antenna Site License Agreement ,:--0-,(lYP.) J �--------PROPOSED AT.tT 6'-0" TALL fWlOME ENCLOSURE TO BE IIJOEO (MATCH EXIST"' RAOOME) ,._,., (lYP.) �--------PROPOSED AT&T 6'-o• TALL IW)()ME ENCLOSURE TO BE IIJOEO (MATCH EJOSTING RAOOME) ,:-,t,(JYP.) '... ·-··---------··---··-· ·PROPOSED AT&T s·-o� TALL RADOM£ ENCLOSURE TO BE ADDED (WITCH EXISTING PAOOME) till!Eli, 1. DO NOT $C.&lE DRAWINGS. NJ. DIM£NSIONS OF IND BETW€EN EXISTING BULDINGS/SfflUCTUR£S, OR RElATIVE DISTANCES Afj SHOWN BETWEEN EXISTING BUl.DINGS/STRUCTURES ANO THE TRUE NORTH AAE TO BE CONfJRMED BY lHE SURVEYOR. 2. POWER/fELOO ROUTING AND DESIGN ARE PRELIMINARY ANO MUST BE VERIREO WITH LOCAL UTILITY COMPANIES. PROPOSED ANTENNA LAYOUT SCALE: i.;;;;.r--lim;h-l ft l' 0' A __ · DELTA GlOUPS U lNGINUlllNG. INC. AWE • ROGER WILCO MARKET CCL00556 a>IISlll1IKGlltGINIIIS MM W U.S POSITAS BLVO .• SUITE 403 �.C.-.&45118 ttl.:(925)468-0116 fAX:(925)468--o355 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 P12Bl095 2 ,._,., (lYP.) -----------ExiST!t!G ;,r&r PAI.J(l .4H{(NN,l\ (TO flWAllll 2'-o·, (lYP.) i",=c--·-jr----------f.XIS1iNG l,i&T PAlvEt ANTENt:i, (TOREMAlN) 2·-0·, (lYP.) ~ ..... ---------[Xi$T!N{; t.T&T p.M![L N-/TlNN/\ (TO REMAIN) EXISTING ANTENNA LAYOUT (TO REMAIN) SCALE: i--e linch ""I ft I' O' � at&t AT&TMOBILITV 44JO ROSEWOOD DRIVE, BLDG. 3 PLrASANTON, CA 94588 t 03/21/12 ISSUED FOR ZONING O 03 14 12 ISSUED FOR ZONING ISSI.IEDFOR20NING RMIONS 500.E JBS!roWN .rr .rr EXISTING & PROPOSED ANTENNA LAYOUT 25471-630 Tl-CCL00556 A03 ATTACHMENT 2: First Amendment to Antenna Site License Agreement (�!STINC AT&-T PAMELA/HENN.\ (70 RU'AIH)-------- '! ____ ju ___ 1j 1!:1 'U1 I 0:1s1:ric P,\NEL ,wrmsA (omER c,\PR!ER'.',)---�111+-----++ll--·---H]I ,,.,11,,c FIRESTA!OM 801lDINC �---- lr ____ _ FXIS!INC, LANDSCAPING (fYP) EXISTING AT&T EQUIPMENT AR£A _ LOCATION Of SITE •, MODIFICATION E:<lSTIN,>GPS,\NTEHNA In UISTING AT&T PM1[l �.NfENNA (TO REiMINI---� EXISTING PN!fL ANTENNA (Oil-FR CARRIERS/--- Ii IJ EXISTING lANDSCAPING \TYP.)-------++� E:ilST!NG C,PS MllHiNi, -----� EYJSTIHG AT&T EQUIPMENT AREA LOCATION OF SITE MOOJFICATION EXISTING EAST ELEVATION 16, 3 EXISTING SOUTH ELEVATION !! I !:l I � -�] }[ RI.. �-------------� n Jn1 fAl'STING M&T PANH AllTH!N-\ ('/(, REf.i;i.rN)--�• l�il ti! ------PROP-OSEO AT&T 4'-0" TALL FtAT -PANEL LTE ANTENNA l!i � !:! � is g � EX!STINC flR[STA110M r ! , J �E �rNSI-ONMOU=/0 : '1=�06•-�= U :JI U!ENCLOSURE (TYP. � 3 INDMDUAL POLES) �--------O'.l'i11NG rnNDX/\PlNG (!YPl EXlSTING AT&T EOUIPMOO AREA -LOCATION OF SITE MODIFICATION PRCfOSEO RBA 72 CABINEr(El£YOMl) Pll<>'OSEDGPS ANTENNA [XiSTING GP$ AMT[NNA PROPOSED EAST ELEVATION 16' 4 A DELTA GROUPS � ENGINURIN(;. INC. C0IISUL'IIIIGIIIGINIIIS 5$3SW1AS POSJ'(,l,S BL.VO., SOOE 403 PI.EASANTON,CA.94588 TEI.: (92') 466-0lH� FAX: {925) 4811-0365 AWE • ROGER WILCO MARKET CCL00556 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 OGE l.O, liUMEIEft P12BL095 EXISTING l.ANDS(iPINC (TYP.}-------tt--, PROPOSED GPS ANTENNA-------� EXISTING AT&T EQUIPMENT AR£A LOCATION OF SITE MOOIRCAIDN PROPOSED SOUTH ELEVATION � at&t 1 03 1/12 ISSUED FOR ZONING JT 0 03 14 12 ISSUED FOR ZONING JT A 02/28/12 ISSUED FOR ZONING JT AT&T MOBILITY 4430 �SEWOOD DRIVE, BLOG. 3 HO. OAT£ R™SIONS PL£ASANTON, CA. 94588 '""" ,,; SHOWN --""" � 1/Binch=lft 16' 1 ------PROPOSED AT&T 4'-0" TALL FLAT -PANEL LlE ANTENNA TO BE .woEO - MOUNTED TO A PROPOSED 6' -a� HIGH POLE £l(f£NSION WITHIN A PROPOSED RADOME ENCLOSURE (TYP, OF 3 INOMOUAL POLES) SCALE: J/Binoh-1 ft ,, 16' 2 EXISTING & PROPOSED SOUTH & EAST ELEVATIONS 25471-630 TL-CCL00556 A04 ATTACHMENT 2: First Amendment to Antenna Site License Agreement - VERTICAL UNISTRUT AS NEEDEO W/ HILTI-KB-TZ BOLT (ICC: ESRtf-1917) - lYf>. --HORIZONTAL UNISTRUT TYP, AS NEEDED ATTACHED TO VERTICAL VNISTRUT - TYP. t-----RRU'S WALL MOUNT ON SOLID GROUTED CMU ____ _, WALL FINISH GRADE---� H-FRAME L. IN Yi. IN D. IN l"ll!ldtHT. US 51.0 12.0 6.0 90.0 DBL. UNISTRUT TYP, 4 I. ALL MATERIALS ON Tife A50VE TM31..E SHALL BE PROVIOEC,l SY' THE AT4T �R1;L.ESS TO THE CONTRACTOR FOR INSTALLATIOK. 2. GONTRAGTOR 5HALL AS-a.llLT GABLE LEN6TH5 AND PROVIDE ANlB'+IA 5ERIAL NJMefRS ON RED-LINED DftAVilN66. 6. GOAX 6FWUND tc:ITS, GOAX f'EATHER �!HIS-, SffAP-lN HAN$� GLAMF'$ AND HOISTIHdo SRlfPS 5HALL !II! fl'RQV!oeD SY' THE ATtT �I� TO THE GOtfl'AAG,TOR F'OFt INST�TIOK. 4. GOHTRAGTOR M.IST Al..50 INSTALL THE COAXIAL GABLES F'OFt TIE FU11JFtE IIIN1cNNAS. 5. GONTR,11,G.TOR TO REFER TO B.O.M. AND RP' e.JILJ) SHEET FOR tlJMl!IER AND T"t1"e! OF� TO INSTALL. L-BRACl<ET MOUNT KIT ClPS ANTENNA 3/4" ll> 1 1/2" GH..V. STEEL OR ALUM, MOUNTING PIPE CADWElD ON STEEL PIPE: }-INST.HJ. WEATHER PROOFING PER ANTENNA MJ.NUF. INSTRUCTIONS CIAMP ll> ALUM. W/BURNOY TYPE C-11N (3/+" & 1" Pl!'.E) Ofl C-22 (1 1/4"" 1 ,· �!w:1:U... WIRE---l CNlWELD ll> BURIED GROUND WIRE OR LUG ON NEAAEST GROUND BAR � (1.-BRAa<ET MOUIII) INSfALI. WEATHER� PROOflNG PER NmNNA MANUF. INSl'RUCTIONS PROVIDE APPLICABLE PIPE-ll>-PIP£ CLAMP I ICE BRIOO£ p OflSIMILAR� I I : COAX CABLE (\V/N-MALE CONNECll>R) GPS ANTENNA SET SCREWS COLIAA 1" X 3'-0" MAX. GN..V. STEEL OR ALUM. MOUNTING PIPE GROUND CABLE CLAMP (BURNDY TI1'E C-11N OR EQUIV,) COAX CABLE (\V/N--MALE CONNECll>R) L,<. t-----, AWG GROUND WIRE TO � (COWR MOUNl) CAOWELD ON POsr Ofl LUG ON NEAAEST GROUND BAR 1, LOCATION OF ANTENNA MUST HAVE CLEAR \IIEW OF SOUTHERN SKY ANO CANNOT HAVE ANY 81.0CkAGES EXC£EOING 25,C OF THE SURFACE AREA OF A HEM1SPHEJOE AROUND THE GPS ANTENNA. 2, ALL GPS NmNNA LOCATIONS .M!m.JiE ASLE ll> RECEIVE CLEAR �m:s"e:o�u� �lib� :�ANTENV:.IFY WITH LTE-GPS ANTENNA PIPE & L-BRACKET MOUNT WAIL® PANEL ANTENNA DETAIL 5 GPS ANTENNA A DELTA GI.OOPS U INGINUllNG. INC. --563SWl.>SPOSITASat.'i!>.,SUITE-403 Pl£ASMflON,CA94588 Tn.:(925)468-0115 FAX:{925)-468-00SS AWE· ROGER WILCO MARKET CCL00556 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 00£ I.D. NUMBER P12BL095 � at&t AT&T MOBIUTY 4430 ROSEWOOD ORM:, BLDG. l PLEASANTON, CA 94588 RADIBY PfDESI8-ll0Lt.J!AIIEBII ..... ill] � PUBCfJ I FLl<J 2W$ CAQIHEI W/Hf.t.T EXCtiMf9EBS SCACKffl CONEJGUftATJON DE.TAIL� ... � PURCELL CABINET DETAIL SIZE: AND WEIGHT TABLE RRH WIDTH RRUS11 (700 MHz) WITHOUT SOL.AR SHIELD 16.3" RRUS11 (700 MHz) 17,8" WITH SOLAR SHIELD RRUS11 (AWS 1700/2100 MHz) 16.3" WITHOUT SOLAR SHIELD RRUS11 (AWS 1700/2100 MHz) WITH SOLAR SHIELD 17.8° 3 RRU DETAIL BBlm=ll DEPTH 5,8" 7.2" 5.8" 7.2" D HEIGHT 16.3" 17.3" 16.3" 17.3" WEIGHT W/0 BRACKET 44 LBS 49 LBS 50 LBS 55 LBS DETAILS 25471-630 TL-CCL00556 D01 2 ATTACHMENT 2: First Amendment to Antenna Site License Agreement UNUSED A DELTA GROUPS U INGINIUING. INf:. toNSUlllNG-- �WLASPOSITASBLVO.,SUITE403 Pl.£1.$ANlON,CA94588 TE.L: (925) 468-0115 fAX: {925) 468-035!; 3 UNUSED AWE· ROGER WILCO MARKET CCL00556 5200 COUNTRY CLUB DRIVE ROHNERT PARK, CA 94928 [lC£ LO. NUM8EA P12BL095 � at&t AT&T MOBILITY '14JO ROSEWOOD DRIVE. BLDG. J PU'.ASANTON, CA IM-588 ........... PANEL BOTTOM REAR .... ..... 22.s" FROHr DOOR -""'SOC MOUNTING """'"' INSTNIILTl't. PRILL PATTERNI= .-IT :rrr: .... W£1CHT: = �t&Wt 8TR't'S, DC POWER Pt.Hlf, 3 RECrFERS & CUS1"0NER EQUIP,) 2* <X>NDUrT K.O. 4Pt.CSLEFT& RIGHT 9IOES 000000 ,FEOCBA, ... roe YJEW so: DOOR OPENING � ��=�1-e C. BOX 2-DC POWER TO flRH/MU 7-12 0. 80X 3-DC POWER TO ARH/RRU 13-18 £. BDX 4-0C POWER AND TEl.CO TO BBU/MU 1-3 F, TEL.OD-TEI.CO INTERFACE 000000 ,F E D C B ;., COMMSCOPE +BY pc POWER CABINET RBA72 �AIL® 2 COMMSCOPE RBA72 DETAIL 1 032112 ISSlSl FOR ZONING 0 03 14/12 ISSIEO fOR ZCNNG A 022812 ISSUEO FOR ZOHING NO. .,.,. ""'"""' SOil£ AS SHOWN '"""'° Jr Jr Jr "' "'' DETAILS 25471-630 ll-CCL00556 D02 ATTACHMENT 2: First Amendment to Antenna Site License Agreement City Council Pam Stafford Mayor Joseph T. Callinan Vice-Mayor Amy 0. Ahanotu Gina Belforte Jake Mackenzie Council Members Darrin Jenkins City Manager Don Schwartz Assistant City Manager Michelle Marchetta Kenyon CityAttomey Karen W. Murphy Assistant City Attorney JoAnne Buergler City Clerk Betsy Howze Finance Director Brian Masterson Director of Public Safety John McArthur Director of Public Works and Community Services Mary Grace Pawson Director of Development Services Victoria Perrault Human Resources Director August 2, 2018 New Cingular Wireless PCS, LLC RE: New Cingular Wireless PCS, LLC (AT&T) Upgrade -Site Modifications - Attached Plans Dated 6/7/2018 To Whom It May Concern: Licensee desires to make certain modifications as depicted in their entirety on the above referenced plans dated 6/7/2018 (hereafter, the "Plans")- The Lessor offers its approval of the attached Plans unde the following conditions: 1.If Licensee determines they need to make further changes to their equipment notdepicted in the Plans, such changes will require the prior written approval of Licensor. 2.Licensee's Premises will not be expanded in any way by any work related to thePlans. There will be no aesthetic changes to the exterior of the antenna portion of the drying rack pole. 3.No new trenching or boring through the Property or Lease Premises is required byLicensee nor allowed by Licensor for the subject modifications. 4.Licensee has informed Licensor there should be no inierference to on-site existingequipment of the City of Rohnert Park Department of[Public Safety or T-Mobile. IfLicensor determines there is noticeable interference a'er Licensee's new antennasare installed, Licensor reserves the right to have Licenree power down their newantennas until the interference is resolved to Licensor's reasonable satisfaction. 5.Licensee must coordinate its construction scheduling with Mr. Aaron Johnson andreceive his prior approval on a construction start date ajohnson@rpcity.org).Thereafter, Licensee will provide at least 2 weeks prior written notice to Mr.Johnson before starting their work. 6.The plans contain the following site modifications:a.Removing & replacing (6) (E) antennas with (6) antennas.b.Removing & replacing (12) (E) DTMA's with (12) (N) DTMA's @antennas. 130 Avram Avenue• Rohnert Park CA• 94928 • (707) 588-2226 • Fax (707) 792-1876 www .rpcity_org ATTACHMENT 3: Consent Letter dated August 2, 2018 RE: Site No; CCL00556/FA#10101962 City of Rohnert Park Property: 5200 Country Club Drive, Rohnert Park, CA August 2, 2018 c.Removing & replacing (3) (E) RRUS-12 units with (3) (N) 1iffi.US-32 B66 units@ antennas.d.Installing (3) (N) RRUS-4478 B14 units@ antennas.I e.Installing (3) (N) RRUS-4415 B25 units @ antennas.I f Installing (3) (N) dual diplexers@equipment. g.Installing (N) 2" innerduct with (2) DC power trunks & (1) fiber trunk.h.Reusing (E) coax cables.i.Removing & replacing (E) DUS41 unit with (N) DUS5216 & (E) XMU unit to remainwithin (E) 6601 chassis inside (E) Purcell cabinet.J.Installing (N) XMU unit within (N) 6601 chassis inside (E) �urcell cabinet.By signing below, Licensee acknowledges the above conditions of Licensor's consent to the upgrade work being performed as described above and in the Pl�s. Please return one (1) signed copy of this letter to my attention via email at etacata@rpcity.org. If you have any questions or concerns, please do not hesitate to contact me at etacata@rpcity.org. On behalf of the City of Rohnert Park, thank you for your attention and cooperation in this matter. Sincerely, £L:...-7,�cr;;.K �yieTacata Management Analyst, Development Services City of Rohnert Park New Cingular Wireless PCS, LLC (Licensee) Signature: ��-----c...-=-,-�--�-' Name: _ ___,,_J{-+--=-t,l/;'--'---'1/,'--'-W..____4---=-&=-"-N_���--'-t</ ____ I.---Title: _....;;..A....;.__ebf __ /J'Y;--.::...:...Jt...<...:,,Uc._A,.-'-'6-"��-------1-Dated: �<,#14.L..\ cf I_ __..--'--:-,,_;;�-��-=...c:..._....._ _________ -+ ATTACHMENT 3: Consent Letter dated August 2, 2018 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 VICINITY MAP CODE COMPLIANCEPROJECT DESCRIPTION T-1 SHEET INDEX APPROVAL PROJECT INFORMATION DRIVING DIRECTIONS DESIGN CRITERIA ATTACHMENT 3: Consent Letter dated August 2, 2018 A-1 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 ATTACHMENT 3: Consent Letter dated August 2, 2018 A-2 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 ATTACHMENT 3: Consent Letter dated August 2, 2018 A-3 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 ATTACHMENT 3: Consent Letter dated August 2, 2018 A-4 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 ATTACHMENT 3: Consent Letter dated August 2, 2018 A-5 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 ATTACHMENT 3: Consent Letter dated August 2, 2018 S-1 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 ATTACHMENT 3: Consent Letter dated August 2, 2018 RESOLUTION NO. 2025-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE SECOND AMENDMENT TO THE ANTENNA SITE LICENSING AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC, FOR A TELECOMMUNICATION TOWER LOCATED AT NORTHERN FIRE STATION AND FINDING THE AMENDMENT CATEGORICALLY EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15061(b)(3) AND 15301 WHEREAS; the City of Rohnert Park owns Assessor’s Parcel Number 143-311-054, commonly known as Fire Station #2 or Northern Fire Station, 5200 Country Club Drive, Rohnert Park; and WHEREAS, on August 9, 2005, the City Council adopted Resolution No. 2005 -243 authorizing execution of an antenna site license agreement with New Cingular Wireless for the purpose of providing wireless telecommunication services (“Agreement”); and WHEREAS, on July 23, 2013, the City Council adopted Resolution No. 2013-112 approving the First Amendment to the Agreement approving equipment upgrades and update of site and equipment drawing exhibits to the Agreement; and WHEREAS, on August 8, 2018, the City agreed to allow AT&T to replace Exhibit B-1 of the Agreement with updated plans dated June 7, 2018 showing equipment and site upgrades; and WHEREAS, the City and New Cingular Wireless (AT&T) desires to extend Agreement; and WHEREAS, the City has negotiated a license fee commensurate to the City’s other site license agreements with other telecommunications carriers for the use of public property; and WHEREAS, license fee payments for the use of public property by New Cingular Wireless PCS, LLC, will provide revenues to fund city services as well as improve the level of telecommunications services available to citizens and businesses of Rohnert Park; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby find and determine that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the Second Amendment to the Agreement (Exhibit A) and related documents pertaining to same for and on behalf of the City of Rohnert Park, in a form approved by the City Attorney, with minor revisions that may be approved by the City Manager and City Attorney as necessary to effectuate the purpose of this Resolution. Resolution 2025-067 Page 2 of 2 DULY AND REGULARLY ADOPTED this 9th day of September, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Guidice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Exhibit A ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ ADAMS: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 4908-8444-6799 v1 - 1 - SECOND AMENDMENT TO ANTENNA SITE LICENSE AGREEMENT THIS SECOND AMENDMENT TO AN TENNA SITE LICENSE AGREEMENT (“Second Amendment”) dated as of the later date below is by and between CITY OF ROHNERT PARK, having a mailing address at 130 Avram Avenue, Rohnert Park, CA 94928 (hereinafter referred to as “Licensor”) and New Cingular Wireless PCS, LLC, having a mailing address at 1025 Lenox Park Blvd NE 3rd Floor Atlanta, GA 30319 (hereinafter referred to as “Licensee”). WHEREAS, Licensor and Licensee entered into a Antenna Site License Agreement dated August 9, 2005, as amended by the First Amendment to Antenna Site License Agreement dated July 25, 2013, and with site modifications depicted on plans dated June 7, 2018 and attached to letter dated August 2, 2018 in which the City indicated consent (hereinafter, collectively referred to as the “Agreement”), whereby Licensor licensed to Licensee certain Premises, therein described, that are a portion of the Property located at 5200 Country Club Drive, Rohnert Park, California 94928; and WHEREAS, the parties mutually desire to renew the Agreement, memorialize such renewal period and modify the Agreement in certain other respects, all on the terms and conditions contained herein; and WHEREAS, Licensor and Licensee desire to amend the Agreement to extend the term of the Agreement; and WHEREAS, Licensor and Licensee desire to amend the Agreement to adjust the License Fee in conjunction with the modifications to the Agreement contained herein; and WHEREAS, Licensor and Licensee desire to amend the Agreement to modify the notice section thereof; and WHEREAS, Licensor and Licensee, in their mutual interest, wish to amend the Agreement as set forth below accordingly. NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Licensor and Licensee agree that the recitals set forth above are incorporated herein as if set forth in their entirety and further agree as follows: 1. License Premises; Replacement of Exhibits. The License Premises as of the Effective Date (defined below) of this Amendment are the existing three (3) Slimline Monopoles Seventy Five Feet (75’) in height each (hereafter, the “Monopoles”), containing three (3) antennas with rad center at 59’AGL, and three (3) antennas with rad center at 65’ AGL and three (3) antennas with rad center at 72’ AGL (hereafter, the “Rad Centers”), for a total of up to nine (9) antennas, and a total of up to of twelve (12) DTMA’s also at said Rad Centers; existing power and fiber optic runs through the Property to the Premises, and ground space measuring 18’8”l x 13’8”w for AT&T’s base transceiver equipment and ground space measuring 31’l x 16’w for AT&T’s #! $ 4908-8444-6799 v1 - 2 - Monopoles; all as depicted on drawings dated 6/7/2018, attached hereto as Exhibit B-1 (hereinafter “Premises”). In accordance with the terms of the Agreement, any increases to (a) height and/or diameter of the Monopoles, or (b) any increase in number of antennas or RRU’s, or (c) any increases to number of cable or conduit in the ground requiring new trenching or boring to the Premises, or (d) any increases to the amount of ground space, shall be subject to the approval of Licensor. In the event such approval is granted by Licensor, any such increases in the Premises shall be documented in a future License amendment with License Fee increases to be agreed upon by both parties and new exhibit drawings that shall replace the existing drawings attached hereto. 2. Extension of Term. The Term of the Agreement shall be extended to provide that the Agreement has a new extension term of five (5) years (“New Extension Term”) commencing on October 4, 2025 (this date is also defined as the “Effective Date”). As of the commencement of the New Extension Term, the existing Term and any extensions thereof, as applicable, shall be void and of no further force or consequence. The Agreement will automatically renew, commencing on the expiration of the New Extension Term, for up to three (3) separate consecutive additional periods of five (5) years each (each such five (5) year additional period is hereinafter referred to as an "Additional Extension Term" and each such Additional Extension Term shall be considered an Extension Term under the Agreement), upon the same terms and conditions of the Agreement, as amended herein, unless Licensee notifies Licensor in writing of Licensee’s intention not to renew the Agreement at least one (1) year prior to the expiration of the New Extension Term or the then current Additional Extension Term. The New Extension Term and the Additional Extension Term are collectively referred to as the Term ("Term"). Licensor agrees and acknowledges that except that as such permitted use or other rights as amended herein, Licensee may continue to use and exercise its rights under the Agreement as permitted prior to the New Extension Term subject to termination rights as described in Paragraph 8 (Permanent Relocation of Licensee’s Site Equipment) below. 3. Modification of License Fee. Commencing on October 4, 2025 (the Effective Date), the License Fee payable under the Agreement shall be Six Thousand and No/100 Dollars ($6,000.00) per month and shall continue during the New Extension Term, subject to adjustment as provided herein. In the event of any overpayment of License Fee prior to or after the Effective Date, Licensee shall have the right to deduct from any future License Fee payments an amount equal to the overpayment amount. 4. Annual License Fee Increase Payments. The Agreement is amended to provide that commencing on October 4, 2026, the License Fee shall increase by Four percent (4.00%) over the License Fee paid during the previous year and on an annual basis on each October 4 during all Term(s) and/or Additional Extension Terms thereafter. 5. Notices. Section 28 of the Agreement is hereby deleted in its entirety and replaced with the following: NOTICES. All notices, requests, demands and communications hereunder will be given by first class certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notices will be addressed to the parties as follows. #! $ 4908-8444-6799 v1 - 3 - As to Tenant: New Cingular Wireless PCS, LLC, c/o AT&T Network Real Estate Administration, Cell Site #: CCL00556, Cell Site Name: Roger Wilco Market (CA) Fixed Asset No: 10101962 1025 Lenox Park Blvd NE 3rd Floor Atlanta, GA 30319 With a required copy to: Attn.: AT&T Legal Department, New Cingular Wireless PCS, LLC, Re: Cell Site #: CCL00556, Cell Site Name: Roger Wilco Market (CA), Fixed Asset No: 10101962 208 S. Akard Street Dallas, TX 75202-4206 As to Licensor: City of Rohnert Park Attn: Director of Public Works 130 Avram Avenue Rohnert Park, CA 94928 6. Possessory Interest. It is acknowledged that it is not the intention of the parties to create any possessory interest or tenure by the Licensee in any property of the City; however, the License Agreement may create or cause to be created a possessory interest in public land within the meaning of Revenue and Taxation Code Section 107.6. In the event such possessory interest is created, or is alleged by the County Assessor to be created, Licensee may be subject to the payment of property taxes levied on such possessory interest. Licensee hereby agrees to pay any such property taxes levied and all other lawful taxes, assessments, or charges which may at any time be levied as a result of Licensee’s use of City property, without waiving Licensee’s right to appeal or challenge the amount of any property tax assessment with the taxing authority and to indemnify, defend, and hold harmless the City with respect to any claims arising out of the same. 7. Licensee’s Continuing Duties for Radio Frequency Emissions Safety. The parties acknowledge and agree that it is Licensee’s sole and exclusive duty at Licensee’s sole cost and expense to comply with all RF safety related regulations and codes under applicable Law. Licensee’s RF emissions at the Property shall at all times comply with the applicable FCC rules for environmental safety, and specifically to 47 C.F.R. § 1.1307 et. seq. as it may be amended or superseded. When the Licensor or its designees must access the Property to perform work near the antennas, Licensor will give notice to Licensee’s Network Operations Center (“NOC”) by telephone at (800)832-6662 and Licensee shall, during the period of the Licensor’s or its designees entry into the such areas of the Property, reduce the RF emissions #! $ 4908-8444-6799 v1 - 4 - of the antennas to a level not exceeding that level established by the FCC for Uncontrolled/General Population exposure. Licensor or its designee will promptly notify the NOC upon the completion of the Licensor’s work. Licensee’s continuing duty is to keep the Licensor informed of the NOC’s 24 hours a day, 7 days a week telephone number, NOC email address, if any, and the cell site identification number for Licensee’s Premises/Site Equipment on the Property. 8. Temporary Relocation of Licensee’s Site Equipment. Following Licensee’s receipt of a written Notice from Licensor, Licensee agrees to temporarily relocate its Site Equipment to a mutually agreed upon location on the Property (a “Temporary Location”) to facilitate Licensor’s performance of maintenance, repair or similar work at the Property or in or on the Premises, provided that: (a) Licensee shall pay all costs incurred by Licensee for relocating Licensee’s Site Equipment to the Temporary Location as well as back to the original location; (b) Licensor gives Licensee at least six (6) months prior written Notice (except in the case of a bona fide emergency which is reasonably likely to result in damage or injury to persons, the Premises or the Property (an “Emergency”), in which event Licensor will provide the greatest amount of notice possible under the circumstances; and (c) except for an Emergency or in the case of necessary repairs or maintenance which cannot be delayed, Licensee shall not be required to relocate its Site Equipment to a Temporary Location, at Licensee’s sole cost and expense, more than two (2) times within any five (5) year period. If Licensee’s use of the Temporary Location requires Licensee to undergo re-zoning or re-permitting, Licensor shall not require Licensee to relocate Licensee’s Site Equipment, absent an Emergency, until Licensee’s receipt of all governmental approvals applicable to Licensee’s use of the Temporary Location. Licensee shall remove all of its equipment from the Temporary Location at Licensee’s sole cost and expense within thirty (30) days from either the date the Site Equipment at the original Premises becomes operational again or from the date of Licensor’s written request to Licensee to remove said equipment. 9. Permanent Relocation of Licensee’s Site Equipment. If Licensor desires to redevelop, remodel, or take any other action affecting the Property, including make any major improvements thereon, at any time during the term of the Agreement that necessitates relocation of Licensee’s Site Equipment as determined by Licensor, then Licensor, in its sole and absolute discretion, may require Licensee at Licensee’s expense, to relocate any or all of Licensee’s Site Equipment, within the Property, to a mutually agreed upon location , upon two (2) years prior written notice. The substitute space shall contain at least as much area as the current space from which Licensee is being relocated. In the event Licensor requires Licensee to relocate Licensee’s Site Equipment, Licensee shall within two (2) calendar years after receiving such relocation request from Licensor either: (i) terminate this Agreement upon written notice to Licensor; or (ii) relocate Licensee’s Site Equipment as requested by Licensor before the expiration of the two year notice period. With respect to Relocation: (i) prior to the commencement of construction start, any application for Governmental Approvals is rejected, conditioned, materially delayed or otherwise not approved for any or no reason; or (ii) also prior to the commencement of construction, Licensee determines, in Licensee’s sole and absolute discretion, that such Governmental Approvals cannot be obtained in a timely and commercially reasonable manner (clauses (i) and (ii) collectively, the “Contingencies”), then, Licensee shall have the right in its sole and absolute discretion to terminate this Agreement #! $ 4908-8444-6799 v1 - 5 - upon sixty (60) days prior written notice to Licenso r pursuant to all other terms as provided for in the Agreement. In the event either Licensor or Licensee are unable to agree on the location of substitute space for the permanent relocation of Licensee’s Site Equipment, then either Licensor or Licensee may terminate this Agreement upon sixty (60) days prior written notice to the other in accordance with all other terms as provided for in the Agreement. 10. Section 2 (License to Use) of the Agreement is hereby revised to add the following terms: Licensee hereby agrees that Licensor may place certain radio equipment to be defined at a later date on or in the Premises in a mutually acceptable location, for Licensor’s sole use for public safety and related purposes. Licensor shall also have the right to run power to the Premises, in a mutually acceptable location, for the operation of Licensor’s antenna equipment. Licensor hereby agrees that Licensor’s antenna equipment (including power runs) shall not interfere with Licensee’s use of the Premises. 11. This Second Amendment does not serve to permit Licensee to make any changes to the Premises. Future requested changes to the Premises by Licensee must be made pursuant to the terms of the Agreement. 12. Capitalized Terms. All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement. 13. Other Terms and Conditions Remain. In the event of any inconsistencies between the Agreement and this Second Amendment, the terms of this Second Amendment shall control. Except as expressly set forth in this Second Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this Second Amendment. [NO MORE TEXT ON THIS PAGE - SIGNATURES TO FOLLOW ON NEXT PAGE] #! $ 4908-8444-6799 v1 - 6 - IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to execute and seal this Second Amendment on the date and year below. LICENSOR: City of Rohnert Park By: Print Name: Title: Date: LICENSEE: New Cingular Wireless PCS, LLC, a Delaware limited liability company By: AT&T Mobility Corporation Its: Manager By: Print Name: Title: Date: #! $ # !! " 4908-8444-6799 v1 - 7 - LICENSOR ACKNOWLEDGEMENT IF LICENSOR IS SIGNING IN CALIFORNIA State of California County of ______________________ ) On _____________________________ before me, _____________________________________ (insert name and title of the officer) personally appeared _______________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature __________________________________ (Seal) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. #! $ 4908-8444-6799 v1 - 8 - LICENSEE ACKNOWLEDGEMENT STATE OF ________________ ) ) SS. COUNTY OF ______________ ) I certify that I know or have satisfactory evidence that ___________________________________ is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it as the ____________________________ of AT&T Mobility Corporation, the Manager of New Cingular Wireless PCS, LLC, a Delaware limited liability company, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: _______________________________. Notary Seal (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary Public in and for the State of ___________ My appointment expires: #! $ TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 VICINITY MAP CODE COMPLIANCEPROJECT DESCRIPTION T-1 SHEET INDEX APPROVAL PROJECT INFORMATION DRIVING DIRECTIONS DESIGN CRITERIA A-1 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 A-2 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 A-3 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 A-4 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 A-5 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 S-1 TH E S E P L A N S A N D S P E C I F I C A T I O N S , A S I N S T R U M E N T S O F S E R V I C E , A R E A N D S H A L L R E M A I N T H E P R O P E R T Y O F S T R E A M L I N E EN G I N E E R I N G A N D D E S I G N I N C . W H E T H E R T H E P R O J E C T S F O R W H I C H T H E Y A R E M A D E A R E E X E C U T E D O R N O T . T H E S E DR A W I N G S A N D S P E C I F I C A T I O N S S H A L L N O T B E U S E D B Y A N Y P E R S O N O R E N T I T Y O N O T H E R P R O J E C T S W I T H O U T P R I O R WR I T T E N C O N S E N T O F T H E E N G I N E E R . C o p y r i g h t 2 0 0 9 , S T R E A M L I N E E N G I N E E R I N G A N D D E S I G N I N C . A L L R I G H T S R ES E R V E D . C 5200 COUNTRY CLUB DRIVEROHNERT PARK, CA 94928 84 4 5 S i e r r a C o l l e g e B l v d , S u i t e E G r a n i t e B a y , C A 9 5 7 4 6 Co n t a c t : K e v i n S o r e n s e n P h o n e : 9 1 6 - 6 6 0 - 1 9 3 0 E- M a i l : k e v i n @ s t r e a m l i n e e n g . c o m F a x : 9 1 6 - 6 6 0 - 1 9 4 1 ITEM NO. 7.E. 4917-5003-5811 v3 1 Meeting Date: September 9, 2025 Department: Public Works Submitted By: Mario Landeros, Interim Director of Public Works Prepared By: Andrew Longman, Environmental Coordinator Agenda Title: Adopt a Resolution to Expand the Cash For Grass Program to Include Commercial, Industrial, and Homeowner’s Association (HOA) Customers Under the Existing Reimbursement Agreement with the Sonoma County Water Agency RECOMMENDED ACTION: Adopt a resolution to expand the Cash for Grass Program by extending eligibility to commercial, industrial, and homeowners association (HOA) customers, allowing for turf replacement rebates of up to 3,000 square feet per project under the existing Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program with the Sonoma County Water Agency (the “Agreement”). BACKGROUND: Following multiple wet winters, including a particularly wet 2022–2023 season, Sonoma County’s water storage levels have improved significantly. Reservoirs like Lake Sonoma and Lake Mendocino are at or near capacity. However, despite these temporary gains, long-term water conservation remains essential due to the region’s continued vulnerability to drought. In August 2021, Resolution No. 2021-093 implemented the Cash for Grass Program, otherwise referred to as the Water Efficient Landscape Rebate Program in the Agreement. In October 2024, Resolution No. 2024-096 established that, in relevant part, the Cash for Grass Program would continue to help residential customers reduce outdoor water use by replacing traditional lawns with drought- tolerant landscaping. Since the inception of the Cash for Grass Program in 2021, the City of Rohnert Park has issued rebates to 93 residential customers, totaling $81,525.00. Staff now recommends expanding the Cash for Grass Program to include commercial, industrial, and HOA customers to strengthen the City’s water conservation efforts and advance regional resiliency goals under the Sonoma-Marin Drought Resiliency Program. These additional customers were chosen because they often have larger landscapes which offer significant opportunities for meaningful water savings. Inclusion of these property types allows customer classes with high peak-season water demand and the organizational capacity to maintain drought-tolerant landscapes over time, advancing Sonoma-Marin Drought Resiliency Program objectives. ANALYSIS: Staff proposes continuing the existing Cash for Grass Program and expanding the eligibility criteria. Currently, only residential customers are eligible for rebates of $1.00 per square foot, up to $1,000 in rebates for turf removal. Under the proposed expansion, commercial, industrial, and HOA customers Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.E. 4917-5003-5811 v3 2 would be eligible for rebates of $1.00 per square foot, up to $3,000 for turf removal. By expanding eligibility to target larger properties, the City will be able to achieve more substantial reductions in outdoor water use, while also enhancing the appearance and sustainability of landscaped areas throughout Rohnert Park. For clarity, commercial customers are located in commercial districts that “are intended to provide appropriate areas for office uses and retail/service establishments that serve the needs of the community, as well as for mixed residential/commercial development where appropriate.” (Rohnert Park Municipal Code § 17.06.040.) Commercial customers are located in professional/administrative office districts, neighborhood commercial districts, or regional commercial districts. (§ 17.06.050.) Industrial customers are located in the industrial district that “is intended to provide appropriate areas for businesses that manufacture, process, assemble, repair, or otherwise create and maintain goods, merchandise, and equipment. This district allows uses such as corporate headquarters, research and development facilities, light manufacturing, warehousing, and distribution . . .” (§ 17.06.080.) Homeowner’s Associations (HOAs) are organizations governed by the Davis-Stirling Common Interest Development Act. In most cases, residents within a residential subdivision, planned community, or condominium building are required to become members of the HOA, which then manages and maintains shared neighborhood landscapes, facilities, and amenities on behalf of their members. Both multi-family units and single-family subdivisions are eligible for the Cash for Grass program. Because commercial, industrial, and HOA entities often oversee larger landscapes compared to residential properties, they are prime candidates for meaningful water savings through the Cash for Grass Program. Cash for Grass Program applicants will be required to undergo a pre-inspection to verify active turf and eligibility, followed by a post-inspection after the turf has been replaced to determine the final reimbursement amount. Only grass lawns that are green, regularly mowed, irrigated, and well taken care of are eligible for rebate. Dead lawns or lawns already removed at the time of the pre-inspection are not eligible for rebate. The City of Rohnert Park currently promotes its Cash for Grass Program through the city’s website, social media posts, utility bill inserts, and occasional outreach at community events, encouraging residents to replace their lawns with drought tolerant landscaping. This round, the City is planning to use its new community magazine “the City Spotlight” and the community voice columns to increase awareness. Staff is also looking into potential ways to increase our outreach and increase our customer base. Some of these ideas include partnering with local nurseries and landscape companies to promote the program at the point of purchase, sharing before and after success stories from residents to inspire others, or simplifying the application process. Additional outreach through neighborhood associations, schools, and multilingual materials could also help reach a broader audience and ensure equitable access to the program. Under the Agreement, the Cash for Grass Program is currently funded through a combination of $66,000 in City matching funds and $54,000 in federal grant reimbursement, allowing for the replacement of up to 120,000 square feet of turf removal across all customer types. The expansion of this program would align with the broader goals of the Sonoma-Marin Drought Resiliency Program, which supports water conservation initiatives across the region. ITEM NO. 7.E. 4917-5003-5811 v3 3 ENVIRONMENTAL ANALYSIS: This project is exempt from the California Environmental Quality Act (“CEQA”) because Section 15304(b) of the CEQA Guidelines exempts minor alterations of land to install new landscaping, including the replacement of existing conventional landscaping with water efficient landscaping. The project is a minor alteration to land which does not involve removal of healthy, mature, scenic trees and is not within an environmentally sensitive area. The project is consistent with applicable General Plan land use designations and Zoning regulations. The project sites are within City limits, will not change in size, and is adequately serviced by utilities and public services. This project is further exempt from CEQA under the “common sense” exemption pursuant to Section 15061(b)(3) of the CEQA Guidelines because it can be seen with certainty that there is no possibility the activity in question may have a significant effect on the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: STRATEGIC PLAN ALIGNMENT: Continuing and expanding the Cash for Grass Program supports the City Council’s goals related to Community Quality of Life and Planning and Infrastructure by promoting sustainable water use and resilient infrastructure. COUNCIL GOALS: The recommended action aligns with the City Council’s FY24/25 top priorities, specifically Focus on Infrastructure and Beautification. By encouraging the replacement of water-intensive lawns with drought-tolerant landscaping, the Cash for Grass Program not only conserves water but also contributes to the beautification of the City’s landscape. This initiative helps create aesthetically pleasing and environmentally sustainable landscapes, aligning with the Council’s vision for infrastructure improvement and community enhancement. Additionally, these programs contribute to Long Term Financial Sustainability by leveraging grant funding and reducing the strain on local water resources, which can help avoid future costs associated with water shortages and infrastructure strain. The careful management of these programs demonstrates the City’s commitment to making fiscally responsible decisions that benefit both the community and the environment. Overall, the continuation and expansion of this rebate program supports the Council’s broad goals and top priorities by enhancing the community’s quality of life, improving infrastructure, and promoting long-term sustainability. OPTIONS CONSIDERED: 1. Recommended Option: Expand the Cash for Grass Program to include commercial, industrial, and HOA customers. 2. Modify Rebate Structure: Adjust rebate rates or funding caps. This may lower costs but could reduce program participation. 3. No Action: Maintain the current program without expansion. This limits the program’s reach and potential impact. ITEM NO. 7.E. 4917-5003-5811 v3 4 FISCAL IMPACT/FUNDING SOURCE: The Cash for Grass Program is fully funded through the City’s Water & Sewer Enterprise Funds and reimbursed in part through the Sonoma-Marin Drought Resiliency Program. The City will contribute $66,000 in matching funds, with an additional $54,000 reimbursed by the grant. The City’s contribution is for the duration of the grant cycle, which ends in 2027. Expanding eligibility is expected to remain within the existing budget allocation while increasing program impact. Code Compliance Approval Date: NA Department Head Approval Date: 8/6/25 Finance Approval Date: NA Human Resources Approval Date: NA City Attorney Approval Date: 8/26/25 City Manager Approval Date: 09/04/2025 Attachments: 1. Resolution 2. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program RESOLUTION NO. 2025-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK TO EXPAND THE CASH FOR GRASS PROGRAM TO INCLUDE COMMERCIAL, INDUSTRIAL, AND HOMEOWNER’S ASSOCIATION (HOA) CUSTOMERS UNDER THE EXISTING REIMBURSEMENT AGREEMENT WITH THE SONOMA COUNTY WATER AGENCY WHEREAS, the City of Rohnert Park is empowered to provide water service within certain boundaries pursuant to Chapter 13.44 of the Municipal Code; and WHEREAS, the City of Rohnert Park has the authority to provide rebates to water customers within its area of service while funds are available; and WHEREAS, on August 24, 2021, Resolution No. 2021-093 established the Cash for Grass Program to encourage water customers to reduce outdoor water consumption by providing reimbursements to customers for removing their turf grass lawns; and WHEREAS, on October 22, 2024, Resolution No. 2024-096, in relevant part, established that the Cash for Grass Program would continue a rebate of $1.00 per square foot of turf removed, up to a total of $1,000 per residential property; and WHEREAS, staff now recommends continuing the program and expanding eligibility to include commercial, industrial, and homeowner’s association (HOA) customers, with rebates $1.00 per square foot of turf removed, up to a total of $3,000 per project; and WHEREAS, the City has already appropriated $66,000 in the Water and Sewer Enterprise Funds to match $54,000 in available grant funding for water conservation efforts through the Cash for Grass Program in accordance with the City’s existing Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program with Sonoma County Water Agency. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The City Council further approves the expansion of the program to allow participation by commercial, industrial, and HOA customers, with rebates $1.00 per square foot of turf removed, up to a total of $3,000 per project. DULY AND REGULARLY ADOPTED this 9th day of September, 2025. CITY OF ROHNERT PARK ____________________________________ Gerard Giudice, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk Resolution 2025-068 Page 2 of 2 APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: _________ELWARD: _________RODRIGUEZ: _________ SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 1 For accessibility assistance with this document, please contact the Sonoma County Water Agency Technical Writing Section at (707) 547-1900, Fax at (707) 544-6123, or TDD through the California Relay Service (by dialing 711). ma: c:\users\masay\appdata\local\microsoft\windows\inetcache\content.outlook\xb993oma\2324-070_ls_be.docx version: 9/9/2024 10:32:00 AM TW 23/24-070 Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) This agreement (“Agreement”) is by and between Sonoma County Water Agency a body corporate and politic of the State of California (“Sonoma Water”) and City of Rohnert Park, a public agency (“Sub-Recipient”). This Agreement shall govern certain activities and responsibilities carried out by Sub-Recipient on behalf of Sonoma Water, a grantee of the U.S. Department of the Interior, Bureau of Reclamation The Effective Date of this Agreement is the date the Agreement is last signed by the parties to the Agreement, unless otherwise specified in Article 9 (Term of Agreement). RECITALS 1.The WaterSMART FY 2023 Water and Energy Efficiency Grants (WEEG) program administered by the United States Bureau of Reclamation (Reclamation), provides funding for projects that result in quantifiable water savings, implement renewable energy components, and support broader sustainability benefits. These projects conserve and use water more efficiently, increase the production of renewable energy, mitigate conflict risk in areas at a high risk of future water conflicts, and accomplish other benefits that contribute to sustainability in the Western United States. 2.The Sonoma-Marin Saving Water Partnership (Partnership) comprises 13 water utilities in Sonoma and Marin counties collectively addressing regional water efficiency solutions. 3.In July 2022, Sonoma Water, on behalf of the Partnership, applied for $2,000,000 in grant funds for the Sonoma-Marin Drought Resiliency Program (Program) that will offer consumer rebates for water saving measures, including turf removal, replacement of inefficient clothes washing machines, installation of home water-use monitoring devices, smart irrigation controllers, and a direct install fixture program. 4.Eleven of the water utilities (Participating Agencies), will implement the Program. Participating Agencies include the City of Cloverdale, City of Cotati, City of Healdsburg, Marin Municipal Water District, North Marin Water District, City of Petaluma, City of Rohnert Park, City of Santa Rosa, City of Sonoma, Valley of the Moon Water District, and Town of Windsor. 5.On February 16, 2024, Reclamation and Sonoma Water executed a grant agreement in the amount of $2,000,000. Sonoma Water will act as the pass-through entity to administer the grant for Participating Agencies. Sonoma Water and Participating Agencies have committed to provide an additional $2,444,447 in non-Federal matching funds, for a total project cost of $4,444,447. Exhibit A to Resolution Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 2 In consideration of the foregoing recitals and the mutual covenants contained herein, the parties hereto agree as follows: AGREEMENT 1. RECITALS 1.1. The above recitals are true and correct. 2.LIST OF EXHIBITS 2.1. The following exhibits are attached hereto and incorporated herein: Exhibit A: Program Scope Exhibit B: Schedule of Programs and Costs Exhibit B-1: Amended Schedule of Programs and Costs Exhibit C: Insurance Requirements Exhibit D: Federal Award Identification and Pass-Through Requirements Exhibit E: Performance Report Templates 3.SUB-RECIPIENT’S RESPONSIBILITIES 3.1. Sub-Recipient’s Program Participation: Programs are identified in Exhibit A (Program Scope). Sub-Recipient shall participate in specific programs identified in Exhibit B (Schedule of Programs and Costs), or as modified by Exhibit B-1 (Amended Schedule of Programs and Costs). 3.2. Federal Grant Funding: Sub-Recipient is informed and aware that this Agreement is funded by a federal grant agreement between Bureau of Reclamation and Sonoma County Water Agency which grant is conditioned upon various terms that apply to Sub-Recipient. Sub-Recipient has reviewed the documents attached hereto as Exhibit D (Federal Award Identification and Pass- Through Requirements) and hereby agrees to comply with them to the extent they apply to a Recipient or Subrecipient. In the event there is a conflict between the body of this Agreement and Exhibit D, the provisions in the body Exhibit D shall control over the provisions of this Agreement. 3.3. Match Funds: Grant terms require Sub-Recipient to provide match funding in the amount listed in Exhibit B (Schedule of Program Costs). Rebates, equipment, and other program costs incurred between February 16, 2024 and September 30, 2026 can be applied to match or reimbursable program costs. Match and reimbursable expenses shall occur concurrently. 3.4. Pre-Award Costs: Grant terms permit Sub-Recipient to submit for reimbursement and match costs incurred on or after April 1, 2022 if those costs are allowable, allocable, and reasonable under the terms and conditions of the federal grant agreement. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 3 3.5. Marketing: Conduct marketing to promote awareness of Sub-Recipient-run Programs. Retain copies of all marketing materials and examples of rebate applications. Costs related to program marketing are the responsibility of Sub- recipient and are not reimbursable under this agreement. 3.6. Performance Progress and Financial Reports: Provide quarterly reports of services performed and other data required under grant programs, in the formats shown in Exhibit E (Performance Report Templates). Reports for activity shall be submitted to Sonoma Water as specified in Exhibit E, Performance Report Templates. An additional closeout (final) report will be required prior to agreement termination. 3.7. Communication: Provide regular communication monthly via email or phone with Sonoma Water on budget tracking and other issues as required. 3.8. Monitoring: Provide access to work sites, records, programs, or procedures in order to ensure compliance with terms and conditions of the Grant agreement. 4. SONOMA WATER'S RESPONSIBILITIES 4.1. Coordination and Grant Administration: Coordinate, document, invoice, and report as required by the grant terms, including the Programs described in Exhibit A. 4.2. Reporting and Reimbursement Requests to Reclamation: Prepare required reporting data and invoices and submit to Reclamation according to the terms of the federal grant agreement. 4.3. Disbursement of Grant Funds: Disburse funds according to the federal grant agreement. 5.COORDINATION 5.1. Coordination: Sub-Recipient shall cooperate with Sonoma Water in the performance of all work hereunder. Sub-Recipient shall coordinate the work with Sonoma Water’s Project Manager. Contact information and mailing addresses: Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 4 Sonoma Water Sub-Recipient Project Manager: Lauren Lum Phone: (707) 547-1933 Email: Lauren.Lum@scwa.ca.gov Contract Manager: Brad Elliott Contact: Scott Sanders 600 Enterprise Dr. Rohnert Park, California 94928 Phone: (707)588-3302 Email: ssanders@rpcity.org Phone: 707-547-1060 Email: brad.elliott@scwa.ca.gov 404 Aviation Boulevard Santa Rosa, California 95403-9019 Remit quarterly reports to: Remit payments to: Lauren Lum Same address as above Same address as above 6.PAYMENT TO SUB-RECIPIENT 6.1. Program Maximum Obligations: Sub-Recipient’s obligation under this Agreement shall not exceed the amounts listed in Exhibit B (Schedule of Program Costs), or an amendment to that Exhibit. Sonoma Water anticipates receiving a maximum of $2,000,000 in grant funding for all Participating Agencies and must collect and invoice for an additional $2,444,447 in non-federal matching funds from Participating Agencies, for a total program cost of $4,444,447. Sub-Recipient-run Programs: Estimated amount for Sub-Recipient-run Programs is detailed in Exhibit B. Modification. Estimated amounts in Exhibit B may be adjusted, as mutually agreed in writing by the parties using the form included in Exhibit B-1 (Amended Schedule of Program Costs), provided total cost does not exceed $2,000,000 for all Participating Agencies. 6.2. Method of Payment: Sub-Recipient shall be paid in accordance with the following terms: Sub-Recipient shall be paid in accordance with Exhibit B (Schedule of Program Costs). Expenses not expressly authorized by the Agreement shall not be reimbursed. Sub-Recipient shall not be entitled to any additional payment for any expenses incurred in completion of the services. Sub-Recipient will be reimbursed for Program expenditures when grant funds become available. Sonoma Water will distribute payments to Sub- Recipient according to grant guidelines. Sub-Recipient shall be responsible for providing match funding in accordance with 3.3 above. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 5 6.3. Quarterly Reports: Payment is subject to receipt of the quarterly reports; format provided in Exhibit E (Performance Report Templates). 6.4. Excess Costs: If the Program costs exceed the total amount described in this Agreement for Sub-Recipient–run Programs, Sub-Recipient shall pay for materials and services. Excess costs will be reported as additional matching funds for the grant and are not eligible for additional grant reimbursement. 7.FINANCIAL ACCOUNTABILITY AND GRANT ADMINISTRATION 7.1. Financial Management. Sub-Recipient shall maintain a financial management system and financial records and shall administer funds received pursuant to this Agreement in accordance with all applicable federal and state requirements, including without limitation 2 CFR 200.302(b). Sub-Recipient shall adopt such additional financial management procedures as may from time to time be prescribed by Sonoma Water if required by applicable laws, regulations, or guidelines from its federal and state government funding sources. Sub-Recipient shall maintain detailed, itemized documentation and records of all income received and expenses incurred pursuant to this Agreement. 7.2. Indirect Cost Rate. The Federal Award Identification data in Exhibit D contains the indirect cost rate that applies to this subaward. 7.3. Financial and Other Reports. Sub-Recipient shall submit to Sonoma Water such reports and back-up data as may be required by Reclamation or Sonoma Water, including without limitation such reports which enable Sonoma Water to submit its own semi-annual financial and annual programmatic reports to Reclamation. Sub-Recipient shall submit reports required to Sonoma Water in accordance with the schedule included in Exhibit E (Performance Report Templates). This provision shall survive the expiration or termination of this Agreement with respect to any reports which Sub-Recipient is required to submit to Reclamation following the expiration or termination of this Agreement. 7.4. Improper Payments. Any item of expenditure by Sub-Recipient under the terms of this Agreement which is found by auditors, investigators, and other authorized representatives of Sonoma Water, Reclamation, the U.S. Government Accountability Office or the Comptroller General of the United States to be improper, unallowable, in violation of federal or state law or the terms of the federal grant agreement or this Agreement, or involving any fraudulent, deceptive, or misleading representations or activities of Sub-Recipient, shall become Sub-Recipient’s liability, to be paid by Sub-Recipient from funds other than those provided by Sonoma Water under this Agreement or any other agreements between Sonoma Water and Sub-Recipient. This provision shall survive the expiration or termination of this Agreement. 7.5. Audited Financial Statements. In any fiscal year in which Sub-Recipient expends $750,000 or more in federal awards during such fiscal year, including awards Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 6 received as a subrecipient, Sub-Recipient must comply with the federal audit requirements contained in 2 CFR 200 Subpart F, Audit Requirements. In signing this Agreement, Sub-Recipient acknowledges that it understands and will comply with the provisions of 2 CFR 200 Subpart F, Audit Requirements. If such an audit is required, Sub-Recipient agrees to provide Sonoma Water with a copy of the audit report within nine months of Sub-Recipient's fiscal year end. Questions regarding 2 CFR 200 Subpart F, Audit Requirements can be directed to the Sonoma County Auditor-Controller Treasurer-Tax Collector’s Office - General Accounting Division. 7.6. Program Closeout. Final payment request(s) under this Agreement will be the final quarterly report and reimbursement request identified in Exhibit E, Performance Report Templates, and must be received by Sonoma Water no later than the date specified therein. No payment request will be accepted by Sonoma Water after this date without authorization from Sonoma Water. In consideration of the execution of this Agreement by Sonoma Water, Sub- Recipient agrees that acceptance of final payment from Sonoma Water will constitute an agreement by Sub-Recipient to release and forever discharge Sonoma Water, its agents, employees, representatives, affiliates, successors and assigns from any and all claims, demands, damages, liabilities, actions, causes of action or suits of any nature whatsoever, which Sub-Recipient has at the time of acceptance of final payment or may thereafter have, arising out of or in any way relating to any and all injuries and damages of any kind as a result of or in any way relating to this Agreement. Sub-Recipient will provide a Final Program Report to Sonoma Water in a format to be determined by the date specified in Exhibit E, Performance Report Templates. 7.7. Sub-Recipient obligations to Sonoma Water under this Agreement shall not terminate until all closeout requirements are completed to the satisfaction of Sonoma Water. Such requirements shall include, without limitation, submitting final reports to Sonoma Water and providing any closeout-related information requested by Sonoma Water by the deadlines specified by Sonoma Water. This provision shall survive the expiration or termination of this Agreement. 8.COOPERATION IN MONITORING AND EVALUATION. 8.1. Sonoma Water Responsibilities. Sonoma Water shall monitor, evaluate, and provide guidance and direction to Sub-Recipient in the conduct of approved services performed under this Agreement. Sonoma Water has the responsibility to determine whether Sub-Recipient has spent funds in accordance with applicable laws, regulations, including the federal audit requirements and agreements and shall monitor the activities of Sub-Recipient to ensure that Sub- Recipient has met such requirements. Sonoma Water may require Sub-Recipient to take corrective action if deficiencies are found. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 7 8.2. Sub-Recipient Responsibilities. Sub-Recipient shall permit Sonoma Water to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, funding sources guidelines or by the terms and conditions of the federal grant agreement, and Sub-Recipient agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. This provision shall survive the expiration or termination of this Agreement. Sub-Recipient shall cooperate fully with any reviews or audits of the activities under this Agreement by authorized representatives of Sonoma Water, Reclamation, the U.S. Government Accountability Office or the Comptroller General of the United States and Sub-Recipient agrees to ensure to the extent possible the cooperation of its agents, employees and board members in any such reviews and audits. This provision shall survive the expiration or termination of this Agreement. 9.TERM OF AGREEMENT 9.1. The term of this Agreement shall be from February 16, 2024 (“Effective Date”), to January 28, 2027, unless terminated earlier in accordance with the provisions of Article 10 (Termination). 10.TERMINATION 10.1. Authority to Terminate: Sonoma Water’s right to terminate may be exercised by Sonoma Water’s General Manager. 10.2. Termination for Cause: Notwithstanding any other provision of this Agreement, should Sub-Recipient fail to perform any of its obligations hereunder, within the time and in the manner herein provided, or otherwise violate any of the terms of this Agreement, Sonoma Water may immediately terminate this Agreement by giving Sub-Recipient written notice of such termination, stating the reason for termination. 10.3. Payment Upon Termination: Upon termination of this Agreement by Sonoma Water, Sub-Recipient shall be entitled to receive as full payment for all services satisfactorily rendered and reimbursable expenses properly incurred hereunder, a pursuant to Paragraph 6 (Payment to Sub-Recipient). 10.4. Termination for Non-Appropriation: Sonoma Water may terminate this Agreement at any time, upon giving Sub-Recipient thirty (30) days written notice, for any of the following reasons: Sonoma Water has exhausted all funds legally available for payments to become due under this Agreement. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 8 Funds which have been appropriated for purposes of this Agreement are withheld and are not made available to Sonoma Water. 10.5. Change in Funding: Sub-Recipient understands and agrees that Sonoma Water shall have the right to terminate this Agreement immediately upon written notice to Sub-Recipient in the event that (1) any state or federal agency or other funder reduces, withholds or terminates funding that Sonoma Water anticipated using to pay Sub-Recipient for services provided under this Agreement or (2) Sonoma Water has exhausted all funds legally available for payments due under this Agreement. 11.MUTUAL INDEMNIFICATION 11.1. Each party to this Agreement (the “Indemnifying Party”) agrees to accept all responsibility for loss or damage to any person or entity, and to defend, indemnify, hold harmless and release the other party (the “Indemnified Party”), and the Indemnified Party’s supervisors, officers, agents, and employees, from and against any and all liabilities, actions, claims, damages, disabilities, or expenses that may be asserted by any person or entity, including the Indemnifying Party, to the extent resulting from the Indemnifying Party’s breach of any material term of this Agreement, or Indemnifying Party’s negligence or willful misconduct in connection with the performance of this Agreement, but excluding liabilities, actions, claims, damages, disabilities, or expenses to the extent arising from Indemnified Party’s breach of any material term of this Agreement, or Indemnified Party’s negligence or willful misconduct in connection with the performance of this Agreement. The Indemnified Party shall have the right to select its legal counsel at the Indemnifying Party’s expense, subject to the Indemnifying Party’s approval, which shall not be unreasonably withheld. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for the parties hereto or their agents under workers’ compensation acts, disability benefit acts, or other employee benefit acts. 12. INSURANCE 12.1. With respect to performance of work under this Agreement, Sub-Recipient shall maintain and shall require all of its subcontractors, consultants, and other agents to maintain, insurance as described in Exhibit C (Insurance Requirements). 13. EXTRA OR CHANGED WORK 13.1. Except as provided in 6.1.b (Modification), extra or changed work or other changes to the Agreement may be authorized only by written amendment to this Agreement, signed by both parties. Changes to lengthen time schedules or make minor modifications to the scope of work, which do not increase the amount paid under the Agreement, may be executed by Sonoma County Water Agency’s General Manager in a form approved by County Counsel. The parties expressly Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 9 recognize that Sonoma Water personnel are without authorization to order all other extra or changed work or waive Agreement requirements. Failure of Sub- Recipient to secure such written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the Agreement price or Agreement time due to such unauthorized work and thereafter Sub-Recipient shall be entitled to no compensation whatsoever for the performance of such work. Sub-Recipient further expressly waives any and all right or remedy by way of restitution and quantum meruit for any and all extra work performed without such express and prior written authorization of Sonoma Water. 14.REPRESENTATIONS OF SUB-RECIPIENT 14.1. Labor Code Compliance: Sub-Recipient shall keep informed of and take all measures necessary to ensure compliance with applicable Labor Code requirements, including, but not limited to, §1720 et seq. of the Labor Code regarding public works, limitations on use of volunteer labor (Labor Code §1720.4), labor compliance programs (Labor Code §1771.5) and payment of prevailing wages for work done and funded pursuant to these Guidelines, including any payments to the Department of Industrial Relations under Labor Code §1771.3. 14.2. Nondiscrimination: During the performance of this Agreement, Sub-Recipient and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital/domestic partner status, and denial of medical and family care leave or pregnancy disability leave. Sub- Recipient and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Sub-Recipient and its contractors or subcontractors shall comply with the provisions of the California Fair Employment and Housing Act (Government Code §12990 (a-f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, §11000 et seq.). The applicable regulations of the Fair Employment and Housing are incorporated into this Agreement by reference. Sub-Recipient and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. Sub-Recipient shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement. 14.3. Workers’ Compensation: Sub-Recipient affirms that it is aware of the provisions of §3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 10 with the provisions of that code, and Sub-Recipient affirms that it will comply with such provisions before commencing the performance of the work under this Agreement and will make its contractors and subcontractors aware of this provision. 14.4. No Suspension or Debarment: Sub-Recipient warrants that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in covered transactions by any federal department or agency. Sub-Recipient also warrants that it is not suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federal Procurement or Non-procurement Programs issued by the General Services Administration. 14.5. Accounting, Audits, and Records Maintenance: Sub-Recipient and its contractors and subcontractors shall maintain books, records, and other documents pertinent to their work under this Agreement in accordance with generally accepted accounting principles and practices. Records are subject to inspection by Sonoma Water and Reclamation at any and all reasonable times. All records of Sub-Recipient or its contractor or subcontractor shall be preserved for the purpose of Federal audits for at least five (5) years after project completion or final billing, whichever comes later. 14.6. Inspections: Sonoma Water and Reclamation shall have the right to inspect the work being performed at any and all reasonable times, providing a minimum of 24-hour notice, during the term of this Agreement. Sub-Recipient acknowledges that Program documents may be subject to the Public Records Act (California Government Code Section 6250 et. Seq.). Sonoma Water and Reclamation shall have the right to inspect and make copies of these documents at any and all reasonable times during the term of this Agreement to ensure compliance with the terms and conditions of this Agreement. During regular office hours, Sonoma Water and Reclamation shall have the right to inspect and to make copies of any books, records, or reports of the Sub-Recipient relating to this Grant Agreement. Sub-Recipient shall maintain and shall make available at all times for such inspection accurate records of its costs, disbursements, and receipts with respect to its activities under this Agreement. Failure or refusal by Sub-Recipient to comply with this provision shall be considered a breach of this Grant Agreement, and Sonoma Water may withhold disbursements to Sub- Recipient or take any other action it deems necessary to protect its interests. Sub-Recipient shall include provisions ensuring such access in all its contracts or subcontracts entered into for this Agreement. 14.7. Drug-Free Workplace Certification (Certification of Compliance): By signing this Agreement, Sub-Recipient, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 11 §8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code section 8355(a)(1). Establish a Drug-Free Awareness Program, as required by Government Code section 8355(a)(2) to inform employees, contractors, or subcontractors about all of the following: i.The dangers of drug abuse in the workplace, ii.Sub-Recipient’s policy of maintaining a drug-free workplace, iii.Any available counseling, rehabilitation, and employee assistance programs, and iv.Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations. Provide, as required by Government Code section 8355(a)(3), that every employee, contractor, and/or subcontractor who works under this Agreement: i.Will receive a copy of Sub-Recipient’s drug-free policy statement, and ii.Will agree to abide by terms of Sub-Recipient’s condition of employment, contract or subcontract. 14.8. Ownership of Work Product: All reports, drawings, graphics, plans, and studies, in their final form and format, assembled or prepared by Sub-Recipient or Sub- Recipient’s subcontractors, consultants, and other agents in connection with this Agreement, shall be the property of Sonoma Water. Sub-Recipient shall deliver such materials to Sonoma Water upon request in their final form and format. Such materials shall be and will remain the property of Sonoma Water without restriction or limitation. Document drafts, notes, and emails of Sub-Recipient and Sub-Recipient’s subcontractors, consultants, and other agents shall remain the property of those persons or entities. 15. DEMAND FOR ASSURANCE 15.1. Each party to this Agreement undertakes the obligation that the other’s expectation of receiving due performance will not be impaired. When reasonable grounds for insecurity arise with respect to the performance of either party, the other may in writing demand adequate assurance of due performance and until such assurance is received may, if commercially reasonable, suspend any performance for which the agreed return has not been received. “Commercially reasonable” includes not only the conduct of a party with respect to performance under this Agreement, but also conduct with respect to other agreements with parties to this Agreement or others. After receipt of a justified Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 12 demand, failure to provide within a reasonable time, but not exceeding thirty (30) days, such assurance of due performance as is adequate under the circumstances of the particular case is a repudiation of this Agreement. Acceptance of any improper delivery, service, or payment does not prejudice the aggrieved party’s right to demand adequate assurance of future performance. Nothing in this Article 15 limits Sonoma Water’s right to terminate this Agreement pursuant to Article 10 (Termination). 16.ASSIGNMENT AND DELEGATION 16.1. Consent: Neither party hereto shall assign, delegate, sublet, or transfer any interest in or duty under this Agreement without the prior written consent of the other, and no such transfer shall be of any force or effect whatsoever unless and until the other party shall have so consented. 16.2. Subcontracts: Notwithstanding the foregoing, Sub-Recipient may enter into subcontracts with the subconsultants specifically identified herein. If no subconsultants are listed, then no subconsultants will be utilized in the performance of the work specified in this Agreement. 16.3. Change of Subcontractors or Subconsultants: If, after execution of the Agreement, parties agree that subconsultants not listed in Paragraph 16.2 will be utilized, Sub-Recipient may enter into subcontracts with subconsultants to perform other specific duties pursuant to the provisions of this Paragraph 16.3. The following provisions apply to any subcontract entered into by Sub-Recipient other than those listed in Paragraph 16.2 above: Prior to entering into any contract with subconsultant, Sub-Recipient shall obtain Sonoma Water approval of subconsultant. All agreements with subconsultants shall (a) contain indemnity requirements in favor of Sonoma Water in substantially the same form as that contained in Article 11, (b) contain language that the subconsultant may be terminated with or without cause upon reasonable written notice, (c) prohibit the assignment or delegation of work under the agreement to any third party, and (d) include contract provisions specified in 2 CFR 200.327. 16.4. Summary of Subconsultants’ Work: Sub-Recipient shall provide Sonoma Water with a copy of subconsultant contract and summary of work performed by subconsultants with each invoice submitted under Paragraph 6.2.d. Such summary shall identify the individuals performing work on behalf of subconsultants and the total amount paid to subconsultant, broken down by the tasks listed in the Scope of Work. 17.MISCELLANEOUS PROVISIONS 17.1. No Bottled Water: In accordance with Sonoma Water Board of Directors Resolution No. 09-0920, dated September 29, 2009, no Sonoma Water funding shall be used to purchase single-serving, disposable water bottles for use in Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 13 Sonoma Water facilities or at Sonoma Water-sponsored events. This restriction shall not apply when potable water is not available. 17.2. No Waiver of Breach: The waiver by Sonoma Water of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or promise or any subsequent breach of the same or any other term or promise contained in this Agreement. 17.3. Construction: To the fullest extent allowed by law, the provisions of this Agreement shall be construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or law. The parties covenant and agree that in the event that any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby. Sub-Recipient and Sonoma Water acknowledge that they have each contributed to the making of this Agreement and that, in the event of a dispute over the interpretation of this Agreement, the language of the Agreement will not be construed against one party in favor of the other. Sub-Recipient and Sonoma Water acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this Agreement. 17.4. Consent: Wherever in this Agreement the consent or approval of one party is required to an act of the other party, such consent or approval shall not be unreasonably withheld or delayed. 17.5. No Third-Party Beneficiaries: Except as provided in Article 11 (Mutual Indemnification), nothing contained in this Agreement shall be construed to create and the parties do not intend to create any rights in third parties. 17.6. Applicable Law and Forum: This Agreement shall be construed and interpreted according to the substantive law of California, regardless of the law of conflicts to the contrary in any jurisdiction. Any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in Santa Rosa or in the forum nearest to the city of Santa Rosa, in the County of Sonoma. 17.7. Captions: The captions in this Agreement are solely for convenience of reference. They are not a part of this Agreement and shall have no effect on its construction or interpretation. 17.8. Merger: This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement, pursuant to Code of Civil Procedure section 1856. Each Party acknowledges that, in entering into this Agreement, it has not relied on any representation or undertaking, whether oral or in writing, other than those which are expressly set forth in this Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 14 Agreement. No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties. 17.9. Survival of Terms: All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 17.10. Time of Essence: Time is and shall be of the essence of this Agreement and every provision hereof. 17.11. Signature(s): Counterpart; Electronic Signatures: The parties agree that this Agreement may be executed in two or more counterparts, each of which shall be deemed an original, and together which when executed by the requisite parties shall be deemed to be a complete original agreement. Counterparts may be delivered via facsimile, electronic mail (including PDF), or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered, be valid and effective for all purposes, and shall have the same legal force and effect as an original document. This Agreement, and any counterpart, may be electronically signed by each or any of the parties through the use of any commercially available digital and/or electronic signature software or other electronic signature method in compliance with the U.S. federal ESIGN Act of 2000, California’s Uniform Electronic Transactions Act (Cal. Civil Code § 1633.1 et seq.), or other applicable law. By its use of any electronic signature below, the signing party agrees to have conducted this transaction and to execution of this Agreement by electronic means. / / / / Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) 15 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date last signed by the parties to the Agreement. Reviewed as to funds: TW 23/24-070 By: Sonoma County Water Agency Division Manager – Administrative Services Approved as to form: By: Adam Brand, Deputy County Counsel Insurance Documentation is on file with Sonoma Water Date/TW Initials: Sonoma County Water Agency Sub-Recipient By: By: Grant Davis General Manager Name: Authorized per Sonoma County Water Agency’s Board of Directors Action August 9, 2022 Title: Date: Date: Marcela Piedra City Manager Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) A-1 Exhibit A Program Scope 1. REBATE PROGRAMS END ON OR BEFORE 9/30/26 2.PROGRAM OVERVIEW Through the Sonoma-Marin Drought Resiliency Program, Participating Agencies will provide rebates for turf removal, high-efficiency toilets and appliances, water monitoring devices, and smart irrigation controllers, and will directly install indoor plumbing fixtures. Participating Agencies shall record the locations of turf removal, and the locations of all rebates and directly- installed plumbing fixtures, and provide this information to Sonoma Water for federal reporting requirements. Project Location Map Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) A-2 3.GRANT FUNDED MEASURES A.The Water Efficient Landscape Rebate Program (Turf Replacement): Sub-Recipient may implement the turf replacement program by following established procedures for approving rebate applications, verifying amount of turf removed, and administering rebates. Backup documentation such as copies of checks to customers or rebate applications will be provided upon request. B.High Efficiency Washer Rebate Program: Sub-Recipient may implement the clothes washer replacement rebate program by following established procedures for approving rebate applications, verifying qualified models of clothes washers, and administering residential rebates. Backup documentation such as copies of checks to customers or rebate applications will be provided upon request. C.High Efficiency Toilet Program: Participating partners may implement rebates for high efficiency toilets by following established procedures for approving rebate applications, verifying qualified models of toilets purchased, and administering rebates. Backup documentation such as copies of checks to customers or rebate applications will be provided upon request. D.Smart Irrigation Controller Program: Sub-Recipient may implement rebates for smart irrigation controllers by following established procedures for approving rebate applications and verifying qualified models of irrigation controllers. Backup documentation such as copies of checks to customers or rebate applications will be provided upon request. E.Flume Smart Measuring Device Program: Sub-Recipient may implement the Flume Smart Measuring Device Installation rebate program by following established procedures for approving rebate applications, verifying Flume installation, administering residential rebates. Backup documentation such as copies of checks to customers or rebate applications will be provided upon request. F.The Direct Install Program: Sub-Recipient will work with qualified plumbers to install high-efficiency indoor fixture packages in households. These packages may include one ultra-high efficiency toilet (UHET) at 0.8 gallons per flush (gpf), one showerhead at 1.5 gallons per minute (gpm), one faucet aerator at 1.0 gpm and a kitchen faucet aerator at 1.5 gpm. Multiple packages may be installed in one household depending on the need of each household. Sub-Recipient will ensure toilets and fixtures are installed according to program requirements and specifications, including post- installation verification sampling. Management strategies for post-installation monitoring will be adapted and expanded as needed based on sample results to meet the program goals and requirements. Backup documentation such as copies of checks to plumbers or rebate applications will be provided upon request. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) A-3 G.Deliverables 1)Quarterly reports to Sonoma Water as specified in Section 3.6 (Quarterly Progress and Financial Reports) and Exhibit E (Performance Report Templates) of this Agreement. 2)Copies of public outreach, marketing, project photos, and promotional/web link materials. 3)Examples of rebate applications 4)Copies of checks or additional backup documentation in support of costs (upon request). 5)Final report: a.Provide a final report to Sonoma Water as specified in Exhibit E (Performance Report Templates) of this Agreement to fulfill reporting grant closeout requirements for Reclamation. This will include costs and/or benefits deriving from the Program since completion, among other information. The final report template will be provided closer to the project end date Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) B-1 Exhibit B Schedule of Programs and Costs Grant-Funded Measure Rebate maximum Grant Funds available Sub-Recipient’s Match Obligation Turf Replacement Program Up to $1.00/sq ft $54,000.00 $66,000.00 High Efficiency Washer Rebate Program Up to $75.00 each $2,531.00 $3,094.00 High Efficiency Toilet Program Up to $ each $0 $0 Smart Irrigation Controller Program Up to $ each $0 $0 Flume Smart Measuring Device Program Up to $ each $0 $0 Direct Install Program Up to $ per package $0 $0 Total Available Funding $56,531.00 $69,094.00 Note: Additional funds may become available if Participating Agencies do not use allocated amounts. Amount of funding and eligible quantities may be modified by using Exhibit B-1- Amended Schedule of Program Costs. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) B1-1 Exhibit B-1 Amended Schedule of Programs and Costs Grant-Funded Measure Rebate maximum Grant Funds available Sub- Recipient’s Match Obligation Turf Removal Rebate Up to $/sq ft High Efficiency Washer Rebate Up to $ each Flume Home Water Measuring Rebate Up to $ each High Efficiency Toilet Rebate Up to $ each Smart Irrigation Controllers Rebate Up to $ each Direct Install Program Up to $ per package Total Available Funding xxxx.xx xxxx.xx Sonoma Water and Sub-Recipient mutually agree that quantities and dollar amounts listed above will replace any earlier version of Exhibit B. All conditions of the Agreement other than those specifically changed by this amended Exhibit shall remain in effect. Sub-Recipient Sonoma County Water Agency By: Reviewed by Paul Piazza, Program Manager: Title: By: Date: By: Brad Elliott, Grant Manager Sonoma Water copies to: Accounting and Records Joan Hultberg Date:________________________________ City Manaer Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) C-1 Exhibit C Insurance Requirements 1.INSURANCE TO BE MAINTAINED BY SUB-RECIPIENT Sub-Recipient shall maintain insurance, pooled risk, and/or self-insurance as described below and shall require all of its subcontractors, consultants, and other agents to maintain insurance as described below unless such insurance has been expressly waived by the attachment of a Waiver of Insurance Requirements. The insurance shall be maintained for the entire term of the Agreement after all funds have been disbursed. Sonoma Water reserves the right to review any and all of the required insurance policies and/or endorsements but has no obligation to do so. Sonoma Water’s failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or Sonoma Water’s failure to identify any insurance deficiency shall not relieve Sub-Recipient from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement. 1.1. Workers Compensation and Employers Liability Insurance Required if Sub-Recipient has employees as defined by the Labor Code of the State of California. Workers Compensation insurance with statutory limits as required by the Labor Code of the State of California. Employers’ Liability with minimum limits of $1,000,000 per Accident; $1,000,000 Disease per employee; $1,000,000 Disease per policy. Required Evidence of Insurance: Certificate of Insurance If Sub-Recipient currently has no employees as defined by the Labor Code of the State of California, Sub-Recipient agrees to obtain the above-specified Workers’ Compensation and Employers’ Liability insurance should employees be engaged during the term of this Agreement or any extensions of the term. 1.2. General Liability Insurance Commercial General Liability Insurance on a standard occurrence form, no less broad than Insurance Services Office (ISO) form CG 00 01. Minimum Limits: $1,000,000 per Occurrence; $2,000,000 General Aggregate; $2,000,000 Products/Completed Operations Aggregate. The required limits may be provided by a combination of General Liability Insurance and either Commercial Excess or Commercial Umbrella Liability Insurance. If Sub- Recipient maintains higher limits than the specified minimum limits, Sonoma Water requires and shall be entitled to coverage for the higher limits maintained by Sub-Recipient. Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) C-2 Any deductible or self-insured retention shall be shown on the Certificate of Insurance. If the deductible or self-insured retention exceeds $25,000 it must be approved in advance by Sonoma Water. Sub-Recipient is responsible for any deductible or self-insured retention and shall fund it upon Sonoma Water’s written request, regardless of whether Sub-Recipient has a claim against the insurance or is named as a party in any action involving Sonoma Water. Sonoma County Water Agency, its officers, agents, and employees, shall be endorsed as additional insureds or additional covered parties for liability arising out of Sub-Recipient’s ongoing operations. (ISO endorsement CG 20 26 or equivalent). The insurance provided to the additional insureds/additional covered parties shall be primary to, and non-contributory with, any insurance or self- insurance program maintained by them. The policy definition of “insured contract” shall include assumptions of liability arising out of both ongoing operations and the products-completed operations hazard (broad form contractual liability coverage including the “f” definition of insured contract in ISO form CG 00 01, or equivalent). The policy shall cover inter-insured suits between Sonoma Water and Sub- Recipient and include a “separation of insureds” or “severability” clause which treats each insured separately. Required Evidence of Insurance: i.Copy of the additional insured endorsement or policy language granting additional insured status; and ii.Certificate of Insurance. 1.3. Automobile Liability Insurance Minimum Limit: $1,000,000 combined single limit per accident. The required limit may be satisfied by a combination of Automobile Liability Insurance and either Commercial Excess or Commercial Umbrella Liability Insurance. Insurance shall cover all owned vehicles if Sub-Recipient owns vehicles. Insurance shall cover hired and non-owned vehicles. Required Evidence of Insurance: Certificate of Insurance. 1.4. Standards for Insurance Companies Insurers, other than the California State Compensation Insurance Fund, shall have an A.M. Best's rating of at least A:VII. 1.5. Documentation The Certificate of Insurance must include the following reference: TW 23/24- 070. Sub-Recipient shall submit required Evidence of Insurance prior to the execution of this Agreement. Sub-Recipient agrees to maintain current Sub-Award Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park) C-3 Evidence of Insurance on file with Sonoma Water for the required period of insurance. The name and address for mailing Additional Insured endorsements and Certificates of Insurance is: Sonoma County Water Agency, 404 Aviation Boulevard, Santa Rosa, CA 95403-9019. Required Evidence of Insurance shall be submitted for any renewal or replacement of a policy that already exists, at least ten (10) days before expiration or other termination of the existing policy. Sub-Recipient shall provide immediate written notice if: (1) any of the required insurance policies are terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible or self-insured retention is increased. Upon written request, certified copies of required insurance policies must be provided within thirty (30) days. 1.6. Policy Obligations Sub-Recipient’s indemnity and other obligations shall not be limited by the foregoing insurance requirements. Exhibit D Federal Award Identification and Pass-through Terms and Conditions Page D-2 D-3 D-7 Contents D.1 Federal Award Identification Form D.2 Regulatory Compliance and Public Laws D.3 Reclamation Standard Terms and Conditions D.4 Department of Interior Standard Terms and Conditions D-41 Definitions used in this Exhibit Federal Awarding Agency U.S. Bureau of Reclamation or U.S. Department of the Interior Pass-through Entity Sonoma County Water Agency Subrecipient Entity identified in Federal Award Identification Form on page D-2. Recipient Applies to Sonoma County Water Agency and Subrecipient Non-Federal Entity Applies to Sonoma County Water Agency and Subrecipient Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-1 D.1 Federal Award IdenƟficaƟon Form 1.Subrecipient name City of Rohnert Park 2.Subrecipient unique enƟty idenƟfier CQSKJBN54Y54 3.Federal Award IdenƟficaƟon Number (FAIN)R24AP00002 4.Federal Award of award to recipient by the Federal agency 02/16/2024 5.Subaward Period of Performance Start and End Date 02/16/2024 through 9/30/2026 6.Subaward Budget Period Start and End Date: Pre‐award costs incurred on or aŌer: 02/16/2024 through 9/30/2026 04/01/2022 7.Amount of Federal Funds Obligated by this acƟon by the pass‐through enƟty to the subrecipient $56,531.00 8.Total Amount of Federal Funds Obligated to the subrecipient by the pass‐through enƟty including the current financial obligaƟon $56,531.00 9.Total Amount of the Federal Award commiƩed to the subrecipient by the pass‐through enƟty $56,531.00 10.Federal award project descripƟon See Project DescripƟon Below 11.Federal Funding Agency:US Dept. of the Interior, Bureau of ReclamaƟon 12.Pass‐through EnƟty Sonoma County Water Agency 13.Pass‐through EnƟty Awarding Official Grant Davis, General Manager 14.Assistance LisƟngs number and Title CFDA/ALN: 15.507 ‐ WaterSMART (Sustain and Manage America’s Resources for Tomorrow) 15.Federal award amount:$2,000,000 16.Is the award for Research and Development?No 17.Indirect cost rate for the Federal award 10% Project DescripƟon: The Sonoma County Water Agency will implement a water conservaƟon rebate program in partnership with 12 regional water uƟlity partners that have joined together to work on regional soluƟons for water use efficiency. The Sonoma‐Marin Drought Resiliency Program includes removing over 1.7 million square feet of turf grass, replacing 650 inefficient washing machines with high‐efficiency models, installing 215 home water monitoring devices, replacing 700 high‐ volume toilets with high efficiency models, and installing 815 smart irrigaƟon controllers. In addiƟon, the City of Santa Rosa will offer a direct‐install program to provide 2,500 households with high‐efficiency indoor fixtures, including low flow showerheads and fa ucet aerators. The project is expected to result in annual water savings of 342 acre‐feet, which will remain in the Russian River system. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-2 1.REGULATORY COMPLIANCE The Recipient agrees to comply or assist Reclamation with all regulatory compliance requirements and all applicable state, Federal, and local environmental and cultural and paleontological resource protection laws and regulations as applicable to this project. These may include, but are not limited to, the National Environmental Policy Act (NEPA), including the Council on Environmental Quality and Department of the Interior regulations implementing NEPA, the Clean Water Act, the Endangered Species Act, consultation with potentially affected Tribes, and consultation with the State Historic Preservation Office. Once regulatory compliance is complete, a Reclamation GO will issue a Notice to Proceed along with the compliance documentation notifying the Recipient that compliance is complete and on-the-ground work can commence on the project. If the Recipient begins project activities that require environmental or other regulatory compliance approval prior to receipt of written notice from the Reclamation GO that all such clearances have been obtained, then Reclamation reserves the right to initiate remedies for non-compliance as defined by 2 CFR 200.339 up to and including unilateral termination of this agreement per 2 CFR 200.340. 2.AGRICULTURAL OPERATIONS [Public Law 111-11, Section 9504(a)(3)(B)] The Recipient shall not use any associated water savings to increase the total irrigated acreage of the Recipient or otherwise increase the consumptive use of water in the operation of the Recipient, as determined pursuant to the law of the State in which the operation of Recipient is located. 3.TITLE TO IMPROVEMENTS [Public Law 111-11, Section 9504(a)(3)(D)] If the activities funded under this Agreement result in an infrastructure improvement to a federally owned facility, the Federal Government shall continue to hold title to the facility and improvements to the facility. 4.OPERATION AND MAINTENANCE COSTS [Public Law 111-11, Section 9504(a)(3)(E)(iv.)] The non-Federal share of the cost of operating and maintaining any infrastructure improvement funded through this Agreement shall be 100 percent. 5.LIABILITY [Public Law 111-11, Section 9504(a)(3)(F)] (a)IN GENERAL.—Except as provided under chapter 171 of title 28, United States Code (commonly known as the ‘‘Federal Tort Claims Act’’), the United States shall not be liable for monetary damages of any kind for any injury arising out of an act, omission, or occurrence that arises in relation to any facility created or improved under this Agreement, the title of which is not held by the United States. 5͘Ϯ ZĞŐƵůĂƚŽƌLJ ŽŵƉůŝĂŶĐĞ ĂŶĚ WƵďůŝĐ >ĂǁƐ Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-3 (b)TORT CLAIMS ACT.—Nothing in this section increases the liability of the United States beyond that provided in chapter 171 of title 28, United States Code (commonly known as the ‘‘Federal Tort Claims Act’’). 6.BUY AMERICA DOMESTIC PROCUREMENT PREFERENCE As required by Section 70914 of the Bipartisan Infrastructure Law (also known as the Infrastructure Investment and Jobs Act), P.L. 117-58, on or after May 14, 2022, none of the funds under a federal award that are part of Federal financial assistance program for infrastructure may be obligated for a project unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States, unless subject to an approved waiver. The requirements of this section must be included in all subawards, including all contracts and purchase orders for work or products under this program. Recipients of an award of Federal financial assistance are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: 1. all iron and steel used in the project are produced in the United States--this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; 2. all manufactured products used in the project are produced in the United States— this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and 3. all construction materials are manufactured in the United States—this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project, but are not an integral part of the structure or permanently affixed to the infrastructure project. For further information on the Buy America preference, please visit www.doi.gov/grants/BuyAmerica. Additional information can also be found at the White House Made in America Office website: www.whitehouse.gov/omb/management/made-in-america/. Waivers When necessary, recipients may apply for, and the Department of the Interior (DOI) may grant, a waiver from these requirements, subject to review by the Made in America Office. The DOI may Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-4 waive the application of the domestic content procurement preference in any case in which it is determined that one of the below circumstances applies: 1. Non-availability Waiver: the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; 2. Unreasonable Cost Waiver: the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent; or 3. Public Interest Waiver: applying the domestic content procurement preference would be inconsistent with the public interest. There may be instances where an award qualifies, in whole or in part, for an existing DOI general applicability waiver as described at: www.doi.gov/grants/BuyAmerica/GeneralApplicabilityWaivers. If the specific financial assistance agreement, infrastructure project, or non-domestic materials meets the criteria of an existing general applicability waiver within the limitations defined within the waiver, the recipient is not required to request a separate waiver for non-domestic materials. If a general applicability waiver does not already apply, and a recipient believes that one of the above circumstances applies to an award, a request to waive the application of the domestic content procurement preference may be submitted to the financial assistance awarding officer in writing. Waiver requests shall include the below information. The waiver shall not include any Privacy Act information, sensitive data, or proprietary information within their waiver request. Waiver requests will be posted to www.doi.gov/grants/buyamerica and are subject to public comment periods of no less than 15 days. Waiver requests will also be reviewed by the Made in America Office. 1. Type of waiver requested (non-availability, unreasonable cost, or public interest). 2. Requesting entity and Unique Entity Identifier (UEI) submitting the request. 3. Department of Interior Bureau or Office who issued the award. 4. Federal financial assistance listing name and number (reference block 2 on DOI Notice of Award) 5. Financial assistance title of project (reference block 8 on DOI Notice of Award). 6.Federal Award Identification Number (FAIN). 7. Federal funding amount (reference block 11.m. on DO Notice of Award). 8. Total cost of Infrastructure expenditures (includes federal and non-federal funds to the extent known). 9. Infrastructure project description(s) and location(s) (to the extent known). 10. List of iron or steel item(s), manufactured goods, and construction material(s) the recipient seeks to waive from Buy America requirements. Include the name, cost, countries of origin (if known), and relevant PSC or NAICS code for each. 11.A certification that the recipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with the prime contractor. 12.A statement of waiver justification, including a description of efforts made (e.g., market research, industry outreach) by the recipient, in an attempt to avoid the need Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-5 for a waiver. Such a justification may cite, if applicable, the absence of any Buy America-compliant bids received in response to a solicitation. 13. Anticipated impact if no waiver is issued. Approved waivers will be posted at www.doi.gov/grants/BuyAmerica/ApprovedWaivers; recipients requesting a waiver will be notified of their waiver request determination by an awarding officer. Questions pertaining to waivers should be directed to the financial assistance awarding officer. Definitions “Construction materials” includes an article, material, or supply that is or consists primarily of: •non-ferrous metals; •plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); •glass (including optic glass); •lumber; or •drywall. “Construction Materials” does not include cement and cementitious materials, aggregates such as stone, sand, or gravel, or aggregate binding agents or additives. “Domestic content procurement preference’’ means all iron and steel used in the project are produced in the United States; the manufactured products used in the project are produced in the United States; or the construction materials used in the project are produced in the United States. “Infrastructure” includes, at a minimum, the structures, facilities, and equipment for, in the United States, roads, highways, and bridges; public transportation; dams, ports, harbors, and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property. Infrastructure includes facilities that generate, transport, and distribute energy. “Project” means the construction, alteration, maintenance, or repair of infrastructure in the United States Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-6 2.PROCUREMENT STANDARDS (2 CFR 200.317 through 200.327) §200.317 Procurements by States When procuring property and services under a Federal award, a State must follow the same policies and procedures it uses for procurements from its non-Federal funds. The State will comply with §§200.321, 200.322, and 200.323 and ensure that every purchase order or other contract includes any clauses required by §200.327. All other non-Federal entities, including subrecipients of a State, must follow the procurement standards in §§200.318 through 200.327. ͘ϯ Z >DdLKE ^dEZ d ZD^ E KELdLKE^ 1. REGULATIONS The regulations at 2 CFR Subtitle A, Chapter II, Part 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, are hereby incorporated by reference as though set forth in full text. Failure of a Recipient to comply with any applicable regulation or circular may be the basis for withholding payments for proper charges made by the Recipient and/or for termination of support. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-7 §200.318 General procurement standards (a)The non-Federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a Federal award or subaward. The non-Federal entity's documented procurement procedures must conform to the procurement standards identified in §§200.317 through 200.327. (b) Non-Federal entities must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. (c) (1) The non-Federal entity must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-Federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-Federal entity. (2) If the non-Federal entity has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the non-Federal entity must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, the non-Federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. (d) The non-Federal entity's procedures must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. (e) To foster greater economy and efficiency, and in accordance with efforts to promote cost- effective use of shared services across the Federal Government, the non-Federal entity is encouraged to enter into state and local intergovernmental agreements or inter-entity Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-8 agreements where appropriate for procurement or use of common or shared goods and services. (f) The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. (g) The non-Federal entity is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost. (h) The non-Federal entity must award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. See also §200.214. (i) The non-Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. (j) (1) The non-Federal entity may use a time and materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk. Time and materials type contract means a contract whose cost to a non-Federal entity is the sum of: (i) The actual cost of materials; and (ii) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. (2) Since this formula generates an open-ended contract price, a time-and-materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency. Therefore, each contract must set a ceiling price that the contractor exceeds at its own risk. Further, the non-Federal entity awarding such a contract must assert a high degree of oversight in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. (k) The non-Federal entity alone must be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the non-Federal entity of any contractual responsibilities under its contracts. The Federal awarding agency will not substitute its judgment for that of the non-Federal entity unless the matter is primarily a Federal concern. Violations of law will be referred to the local, state, or Federal authority having proper jurisdiction. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-9 §200.319 Competition (a)All procurement transactions for the acquisition of property or services required under a Federal award must be conducted in a manner providing full and open competition consistent with the standards of this section and §200.320. (b) In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. Some of the situations considered to be restrictive of competition include but are not limited to: (1) Placing unreasonable requirements on firms in order for them to qualify to do business; (2) Requiring unnecessary experience and excessive bonding; (3) Noncompetitive pricing practices between firms or between affiliated companies; (4) Noncompetitive contracts to consultants that are on retainer contracts; (5) Organizational conflicts of interest; (6) Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement; and (7) Any arbitrary action in the procurement process. (c) The non-Federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. (d)The non-Federal entity must have written procedures for procurement transactions. These procedures must ensure that all solicitations: (1) Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-10 the technical requirements, a “brand name or equivalent” description may be used as a means to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and (2) Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (e) The non-Federal entity must ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, the non-Federal entity must not preclude potential bidders from qualifying during the solicitation period. (f) Noncompetitive procurements can only be awarded in accordance with §200.320(c). §200.320 Methods of procurement to be followed The non-Federal entity must have and use documented procurement procedures, consistent with the standards of this section and §§200.317, 200.318, and 200.319 for any of the following methods of procurement used for the acquisition of property or services required under a Federal award or sub-award. (a) Informal procurement methods. When the value of the procurement for property or services under a Federal award does not exceed the simplified acquisition threshold (SAT), as defined in §200.1, or a lower threshold established by a non-Federal entity, formal procurement methods are not required. The non-Federal entity may use informal procurement methods to expedite the completion of its transactions and minimize the associated administrative burden and cost. The informal methods used for procurement of property or services at or below the SAT include: (1)Micro-purchases—(i) Distribution. The acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold (See the definition of micro-purchase in §200.1). To the maximum extent practicable, the non-Federal entity should distribute micro-purchases equitably among qualified suppliers. (ii) Micro-purchase awards. Micro-purchases may be awarded without soliciting competitive price or rate quotations if the non-Federal entity considers the price to be reasonable based on research, experience, purchase history or other information and documents it files accordingly. Purchase cards can be used for micro-purchases if procedures are documented and approved by the non-Federal entity. (iii) Micro-purchase thresholds. The non-Federal entity is responsible for determining and documenting an appropriate micro-purchase threshold based on internal controls, an evaluation of risk, and its documented procurement procedures. The micro-purchase threshold used by the non-Federal entity must be authorized or not prohibited under State, local, or tribal laws or regulations. Non-Federal entities may Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-11 establish a threshold higher than the Federal threshold established in the Federal Acquisition Regulations (FAR) in accordance with paragraphs (a)(1)(iv) and (v) of this section. (iv) Non-Federal entity increase to the micro-purchase threshold up to $50,000. Non- Federal entities may establish a threshold higher than the micro-purchase threshold identified in the FAR in accordance with the requirements of this section. The non- Federal entity may self-certify a threshold up to $50,000 on an annual basis and must maintain documentation to be made available to the Federal awarding agency and auditors in accordance with §200.334. The self-certification must include a justification, clear identification of the threshold, and supporting documentation of any of the following: (A) A qualification as a low-risk auditee, in accordance with the criteria in §200.520 for the most recent audit; (B) An annual internal institutional risk assessment to identify, mitigate, and manage financial risks; or, (C) For public institutions, a higher threshold consistent with State law. (v) Non-Federal entity increase to the micro-purchase threshold over $50,000. Micro- purchase thresholds higher than $50,000 must be approved by the cognizant agency for indirect costs. The non-federal entity must submit a request with the requirements included in paragraph (a)(1)(iv) of this section. The increased threshold is valid until there is a change in status in which the justification was approved. (2) Small purchases—(i) Small purchase procedures. The acquisition of property or services, the aggregate dollar amount of which is higher than the micro-purchase threshold but does not exceed the simplified acquisition threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources as determined appropriate by the non-Federal entity. (ii) Simplified acquisition thresholds. The non-Federal entity is responsible for determining an appropriate simplified acquisition threshold based on internal controls, an evaluation of risk and its documented procurement procedures which must not exceed the threshold established in the FAR. When applicable, a lower simplified acquisition threshold used by the non-Federal entity must be authorized or not prohibited under State, local, or tribal laws or regulations. (b)Formal procurement methods. When the value of the procurement for property or services under a Federal financial assistance award exceeds the SAT, or a lower threshold established by a non-Federal entity, formal procurement methods are required. Formal procurement methods require following documented procedures. Formal procurement methods also require public advertising unless a non-competitive procurement can be used in accordance with §200.319 or paragraph (c) of this section. The following formal methods of procurement are used for procurement of property or services above the Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-12 simplified acquisition threshold or a value below the simplified acquisition threshold the non-Federal entity determines to be appropriate: (1) Sealed bids. A procurement method in which bids are publicly solicited and a firm fixed-price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bids method is the preferred method for procuring construction, if the conditions. (i) In order for sealed bidding to be feasible, the following conditions should be present: (A) A complete, adequate, and realistic specification or purchase description is available; (B) Two or more responsible bidders are willing and able to compete effectively for the business; and (C) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (ii) If sealed bids are used, the following requirements apply: (A) Bids must be solicited from an adequate number of qualified sources, providing them sufficient response time prior to the date set for opening the bids, for local, and tribal governments, the invitation for bids must be publicly advertised; (B) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; (C) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly; (D) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (E) Any or all bids may be rejected if there is a sound documented reason. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-13 (2) Proposals. A procurement method in which either a fixed price or cost-reimbursement type contract is awarded. Proposals are generally used when conditions are not appropriate for the use of sealed bids. They are awarded in accordance with the following requirements: (i) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Proposals must be solicited from an adequate number of qualified offerors. Any response to publicized requests for proposals must be considered to the maximum extent practical; (ii) The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and making selections; (iii) Contracts must be awarded to the responsible offeror whose proposal is most advantageous to the non-Federal entity, with price and other factors considered; and (iv) The non-Federal entity may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby offeror's qualifications are evaluated and the most qualified offeror is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms that are a potential source to perform the proposed effort. (c)Noncompetitive procurement. There are specific circumstances in which noncompetitive procurement can be used. Noncompetitive procurement can only be awarded if one or more of the following circumstances apply: (1) The acquisition of property or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold (see paragraph (a)(1) of this section); (2)The item is available only from a single source; (3)The public exigency or emergency for the requirement will not permit a delay resulting from publicizing a competitive solicitation; (4)The Federal awarding agency or pass-through entity expressly authorizes a noncompetitive procurement in response to a written request from the non-Federal entity; or (5)After solicitation of a number of sources, competition is determined inadequate. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-14 §200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms (a) The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. §200.322 Domestic preferences for procurements (a)As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. (b) For purposes of this section: (1)“Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2)“Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer- Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-15 based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. §200.323 Procurement of recovered materials A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. §200.324 Contract cost and price (a) The non-Federal entity must perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold including contract amendments. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the non-Federal entity must make independent estimates before receiving bids or proposals. (b) The non-Federal entity must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. (c) Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the non-Federal entity under subpart E of this part. The non-Federal entity may reference its own cost principles that comply with the Federal cost principles. (d)The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used. §200.325 Federal awarding agency or pass-through entity review (a)The non-Federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-16 solicitation document. However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency or pass-through entity may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. (b) The non-Federal entity must make available upon request, for the Federal awarding agency or pass-through entity pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when: (1) The non-Federal entity's procurement procedures or operation fails to comply with the procurement standards in this part; (2) The procurement is expected to exceed the Simplified Acquisition Threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation; (3) The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a “brand name” product; (4) The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or (5) A proposed contract amendment changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. (c) The non-Federal entity is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part. (1) The non-Federal entity may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third-party contracts are awarded on a regular basis; (2)The non-Federal entity may self-certify its procurement system. Such self- certification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from the non-Federal entity that it is complying with these standards. The non-Federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review. §200.326 Bonding requirements For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-Federal entity provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-17 protected. If such a determination has not been made, the minimum requirements must be as follows: (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. (b) A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's requirements under such contract. (c) A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. §200.327 Contract provisions The non-Federal entity's contracts must contain the applicable provisions described in Appendix II to this part. 4. EQUIPMENT (2 CFR 200.313) See also §200.439. (a) Title. Subject to the obligations and conditions set forth in this section, title to equipment acquired under a Federal award will vest upon acquisition in the non-Federal entity. Unless a statute specifically authorizes the Federal agency to vest title in the non-Federal entity without further obligation to the Federal Government, and the Federal agency elects to do so, the title must be a conditional title. Title must vest in the non-Federal entity subject to the following conditions: (1) Use the equipment for the authorized purposes of the project during the period of performance, or until the property is no longer needed for the purposes of the project. (2) Not encumber the property without approval of the Federal awarding agency or pass- through entity. (3) Use and dispose of the property in accordance with paragraphs (b), (c) and (e) of this section. (b) General. A state must use, manage and dispose of equipment acquired under a Federal award by the state in accordance with state laws and procedures. Other non-Federal entities must follow paragraphs (c) through (e) of this section. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-18 (c) Use. (1)Equipment must be used by the non-Federal entity in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by the Federal award, and the non-Federal entity must not encumber the property without prior approval of the Federal awarding agency. When no longer needed for the original program or project, the equipment may be used in other activities supported by the Federal awarding agency, in the following order of priority: (i) Activities under a Federal award from the Federal awarding agency which funded the original program or project, then (ii) Activities under Federal awards from other Federal awarding agencies. This includes consolidated equipment for information technology systems. (2) During the time that equipment is used on the project or program for which it was acquired, the non-Federal entity must also make equipment available for use on other projects or programs currently or previously supported by the Federal Government, provided that such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by Federal awarding agency that financed the equipment and second preference must be given to programs or projects under Federal awards from other Federal awarding agencies. Use for non-federally funded programs or projects is also permissible. User fees should be considered if appropriate. (3) Notwithstanding the encouragement in §200.307 Program income to earn program income, the non-Federal entity must not use equipment acquired with the Federal award to provide services for a fee that is less than private companies charge for equivalent services unless specifically authorized by Federal statute for as long as the Federal Government retains an interest in the equipment. (4) When acquiring replacement equipment, the non-Federal entity may use the equipment to be replaced as a trade-in or sell the property and use the proceeds to offset the cost of the replacement property. (d) Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-19 (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. (5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. (e) Disposition. When original or replacement equipment acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency, except as otherwise provided in Federal statutes, regulations, or Federal awarding agency disposition instructions, the non-Federal entity must request disposition instructions from the Federal awarding agency if required by the terms and conditions of the Federal award. Disposition of the equipment will be made as follows, in accordance with Federal awarding agency disposition instructions: (1) Items of equipment with a current per unit fair market value of $5,000 or less may be retained, sold or otherwise disposed of with no further obligation to the Federal awarding agency. (2) Except as provided in §200.312(b), or if the Federal awarding agency fails to provide requested disposition instructions within 120 days, items of equipment with a current per-unit fair-market value in excess of $5,000 may be retained by the non- Federal entity or sold. The Federal awarding agency is entitled to an amount calculated by multiplying the current market value or proceeds from sale by the Federal awarding agency's percentage of participation in the cost of the original purchase. If the equipment is sold, the Federal awarding agency may permit the non- Federal entity to deduct and retain from the Federal share $500 or ten percent of the proceeds, whichever is less, for its selling and handling expenses. (3) The non-Federal entity may transfer title to the property to the Federal Government or to an eligible third party provided that, in such cases, the non-Federal entity must be entitled to compensation for its attributable percentage of the current fair market value of the property. (4) In cases where a non-Federal entity fails to take appropriate disposition actions, the Federal awarding agency may direct the non-Federal entity to take disposition actions. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75884, Dec. 19, 2014] 5.SUPPLIES (2 CFR 200.314) See also §200.453. (a) Title to supplies will vest in the non-Federal entity upon acquisition. If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-20 Federal award, the non-Federal entity must retain the supplies for use on other activities or sell them, but must, in either case, compensate the Federal Government for its share. The amount of compensation must be computed in the same manner as for equipment. See §200.313(e)(2) for the calculation methodology. (b) As long as the Federal Government retains an interest in the supplies, the non-Federal entity must not use supplies acquired under a Federal award to provide services to other organizations for a fee that is less than private companies charge for equivalent services, unless specifically authorized by Federal statute. 6. INSPECTION Reclamation has the right to inspect and evaluate the work performed or being performed under this Agreement, and the premises where the work is being performed, at all reasonable times and in a manner that will not unduly delay the work. If Reclamation performs inspection or evaluation on the premises of the Recipient or a sub-Recipient, the Recipient shall furnish and shall require sub-recipients to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties 7. AUDIT REQUIREMENTS (2 CFR 200.501) (a) Audit required. A non-Federal entity that expends $750,000 or more during the non- Federal entity's fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of this part. (b) Single audit. A non-Federal entity that expends $750,000 or more during the non- Federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with §200.514 except when it elects to have a program-specific audit conducted in accordance with paragraph (c) of this section. (c) Program-specific audit election. When an auditee expends Federal awards under only one Federal program (excluding R&D) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted in accordance with §200.507. A program-specific audit may not be elected for R&D unless all of the Federal awards expended were received from the same Federal agency, or the same Federal agency and the same pass-through entity, and that Federal agency, or pass- through entity in the case of a subrecipient, approves in advance a program-specific audit. (d) Exemption when Federal awards expended are less than $750,000. A non-Federal entity that expends less than $750,000 during the non-Federal entity's fiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in §200.503, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office (GAO). Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-21 (e)Federally Funded Research and Development Centers (FFRDC). Management of an auditee that owns or operates a FFRDC may elect to treat the FFRDC as a separate entity for purposes of this part. (f)Subrecipients and Contractors. An auditee may simultaneously be a recipient, a subrecipient, and a contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part. The payments received for goods or services provided as a contractor are not Federal awards. Section §200.330 sets forth the considerations in determining whether payments constitute a Federal award or a payment for goods or services provided as a contractor. (g) Compliance responsibility for contractors. In most cases, the auditee's compliance responsibility for contractors is only to ensure that the procurement, receipt, and payment for goods and services comply with Federal statutes, regulations, and the terms and conditions of Federal awards. Federal award compliance requirements normally do not pass through to contractors. However, the auditee is responsible for ensuring compliance for procurement transactions which are structured such that the contractor is responsible for program compliance or the contractor's records must be reviewed to determine program compliance. Also, when these procurement transactions relate to a major program, the scope of the audit must include determining whether these transactions are in compliance with Federal statutes, regulations, and the terms and conditions of Federal awards. (h) For-profit subrecipient. Since this part does not apply to for-profit subrecipients, the pass-through entity is responsible for establishing requirements, as necessary, to ensure compliance by for-profit subrecipients. The agreement with the for-profit subrecipient must describe applicable compliance requirements and the for-profit subrecipient's compliance responsibility. Methods to ensure compliance for Federal awards made to for-profit subrecipients may include pre-award audits, monitoring during the agreement, and post-award audits. See also §200.332. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75887, Dec. 19, 2014; 85 FR 49571, Aug 13, 2020] 8.REMEDIES FOR NONCOMPLIANCE (2 CFR 200.339) §200.339 Remedies for noncompliance If a non-Federal entity fails to comply with Federal statutes, regulations or the terms and conditions of a Federal award, the Federal awarding agency or pass-through entity may impose additional conditions, as described in §200.208. If the Federal awarding agency or pass-through entity determines that noncompliance cannot be remedied by imposing additional conditions, the Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-22 Federal awarding agency or pass-through entity may take one or more of the following actions, as appropriate in the circumstances. (a) Temporarily withhold cash payments pending correction of the deficiency by the non- Federal entity or more severe enforcement action by the Federal awarding agency or pass-through entity. (b) Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance. (c) Wholly or partly suspend or terminate the Federal award. (d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180 and Federal awarding agency regulations (or in the case of a pass-through entity, recommend such a proceeding be initiated by a Federal awarding agency). (e) Withhold further Federal awards for the project or program. (f)Take other remedies that may be legally available. 9. TERMINATION (2 CFR 200.340) §200.340 Termination. (a) The Federal award may be terminated in whole or in part as follows: (1) By the Federal awarding agency or pass-through entity, if a non-Federal entity fails to comply with the terms and conditions of a Federal award; (2) By the Federal awarding agency or pass-through entity, to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities; (3) By the Federal awarding agency or pass-through entity with the consent of the non- Federal entity, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated; (4) By the non-Federal entity upon sending to the Federal awarding agency or pass- through entity written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal awarding agency or pass-through entity determines in the case of partial termination that the reduced or modified portion of the Federal award or subaward will not accomplish the purposes for which the Federal award was made, the Federal awarding agency or pass-through entity may terminate the Federal award in its entirety; or (5) By the Federal awarding agency or pass-through entity pursuant to termination provisions included in the Federal award. (b) A Federal awarding agency should clearly and unambiguously specify termination provisions applicable to each Federal award, in applicable regulations or in the award, consistent with this section. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-23 (c) When a Federal awarding agency terminates a Federal award prior to the end of the period of performance due to the non-Federal entity's material failure to comply with the Federal award terms and conditions, the Federal awarding agency must report the termination to the OMB-designated integrity and performance system accessible through SAM (currently FAPIIS). (1) The information required under paragraph (c) of this section is not to be reported to designated integrity and performance system until the non-Federal entity either— (i) Has exhausted its opportunities to object or challenge the decision, see §200.342; or (ii) Has not, within 30 calendar days after being notified of the termination, informed the Federal awarding agency that it intends to appeal the Federal awarding agency's decision to terminate. (2) If a Federal awarding agency, after entering information into the designated integrity and performance system about a termination, subsequently: (i) Learns that any of that information is erroneous, the Federal awarding agency must correct the information in the system within three business days; (ii) Obtains an update to that information that could be helpful to other Federal awarding agencies, the Federal awarding agency is strongly encouraged to amend the information in the system to incorporate the update in a timely way. (3) Federal awarding agencies, must not post any information that will be made publicly available in the non-public segment of designated integrity and performance system that is covered by a disclosure exemption under the Freedom of Information Act. If the non-Federal entity asserts within seven calendar days to the Federal awarding agency who posted the information, that some of the information made publicly available is covered by a disclosure exemption under the Freedom of Information Act, the Federal awarding agency who posted the information must remove the posting within seven calendar days of receiving the assertion. Prior to reposting the releasable information, the Federal agency must resolve the issue in accordance with the agency's Freedom of Information Act procedures. (d) When a Federal award is terminated or partially terminated, both the Federal awarding agency or pass-through entity and the non-Federal entity remain responsible for compliance with the requirements in §§200.344 and 200.345. 10. DEBARMENT AND SUSPENSION (2 CFR 1400) The Department of the Interior regulations at 2 CFR 1400—Governmentwide Debarment and Suspension (Nonprocurement), which adopt the common rule for the governmentwide system of debarment and suspension for nonprocurement activities, are hereby incorporated by reference and made a part of this Agreement. By entering into this grant or cooperative Agreement with Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-24 the Bureau of Reclamation, the Recipient agrees to comply with 2 CFR 1400, Subpart C, and agrees to include a similar term or condition in all lower-tier covered transactions. These regulations are available at http://www.ecfr.gov/. 11.DRUG-FREE WORKPLACE (2 CFR 182 and 1401) The Department of the Interior regulations at 2 CFR 1401—Governmentwide Requirements for Drug-Free Workplace (Financial Assistance), which adopt the portion of the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq, as amended) applicable to grants and cooperative agreements, are hereby incorporated by reference and made a part of this agreement. By entering into this grant or cooperative agreement with the Bureau of Reclamation, the Recipient agrees to comply with 2 CFR 182. 12. ASSURANCES AND CERTIFICATIONS INCORPORATED BY REFERENCE The provisions of the Assurances, SF-424B or SF-424D as applicable, executed by the Recipient in connection with this Agreement shall apply with full force and effect to this Agreement. All anti-discrimination and equal opportunity statutes, regulations, and Executive Orders that apply to the expenditure of funds under Federal contracts, grants, and cooperative Agreements, loans, and other forms of Federal assistance. The Recipient shall comply with Title VI or the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and any program-specific statutes with anti-discrimination requirements. The Recipient shall comply with civil rights laws including, but not limited to, the Fair Housing Act, the Fair Credit Reporting Act, the Americans with Disabilities Act, Title VII of the Civil Rights Act of 1964, the Equal Educational Opportunities Act, the Age Discrimination in Employment Act, and the Uniform Relocation Act. Such Assurances also include, but are not limited to, the promise to comply with all applicable Federal statutes and orders relating to nondiscrimination in employment, assistance, and housing; the Hatch Act; Federal wage and hour laws and regulations and work place safety standards; Federal environmental laws and regulations and the Endangered Species Act; and Federal protection of rivers and waterways and historic and archeological preservation. 13. COVENANT AGAINST CONTINGENT FEES The Recipient warrants that no person or agency has been employed or retained to solicit or secure this Agreement upon an Agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide offices established and maintained by the Recipient for the purpose of securing Agreements or business. For breach or violation of this warranty, the Government shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement amount, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-25 14. TRAFFICKING VICTIMS PROTECTION ACT OF 2000 (2 CFR 175.15) Trafficking in persons. (a)Provisions applicable to a recipient that is a private entity. (1) You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not (i) Engage in severe forms of trafficking in persons during the period of time that the award is in effect; (ii) Procure a commercial sex act during the period of time that the award is in effect; or (iii) Use forced labor in the performance of the award or subawards under the award. (2) We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity — (i) Is determined to have violated a prohibition in paragraph a.1 of this award term; or (ii) Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either: (A)Associated with performance under this award; or (B)Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR part 1400. (b)Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity— (1) Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-26 (2) Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either: (i) Associated with performance under this award; or (ii) Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR part 1400. (c)Provisions applicable to any recipient. (1) You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. (2) Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: (i) Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and (ii) Is in addition to all other remedies for noncompliance that are available to us under this award. (3) You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. (d)Definitions. For purposes of this award term: (1)“Employee” means either: (i) An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or (ii) Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements. (2)“Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-27 (3)“Private entity”: (i)Means any entity other than a state, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. (ii) Includes: (A) A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b). (B) A for-profit organization. (4)“Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). 15. NEW RESTRICTIONS ON LOBBYING (43 CFR 18) The Recipient agrees to comply with 43 CFR 18, New Restrictions on Lobbying, including the following certification: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying” in accordance with its instructions. (c) The Recipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-28 16. UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (URA) (42 USC 4601 et seq.) (a) The Uniform Relocation Assistance Act (URA), 42 U.S.C. 4601 et seq., as amended, requires certain assurances for Reclamation funded land acquisition projects conducted by a Recipient that cause the displacement of persons, businesses, or farm operations. Because Reclamation funds only support acquisition of property or interests in property from willing sellers, it is not anticipated that Reclamation funds will result in any “displaced persons,” as defined under the URA. (b) However, if Reclamation funds are used for the acquisition of real property that results in displacement, the URA requires Recipients to ensure that reasonable relocation payments and other remedies will be provided to any displaced person. Further, when acquiring real property, Recipients must be guided, to the greatest extent practicable, by the land acquisition policies in 42 U.S.C. 4651. (c) Exemptions to the URA and 49 CFR Part 24 (1) The URA provides for an exemption to the appraisal, review and certification rules for those land acquisitions classified as “voluntary transactions.” Such “voluntary transactions” are classified as those that do not involve an exercise of eminent domain authority on behalf of a Recipient, and must meet the conditions specified at 49 CFR 24.101(b)(1)(i)-(iv). (2)For any land acquisition undertaken by a Recipient that receives Reclamation funds, but does not have authority to acquire the real property by eminent domain, to be exempt from the requirements of 49 CFR Part 24 the Recipient must: (i) provide written notification to the owner that it will not acquire the property in the event negotiations fail to result in an amicable agreement, and; (ii) inform the owner in writing of what it believes to be the market value of the property. (d) Review of Land Acquisition Appraisals. Reclamation reserves the right to review any land appraisal whether or not such review is required under the URA or 49 CFR 24.104. Such reviews may be conducted by the Department of the Interior’s Appraisal Services Directorate or a Reclamation authorized designee. When Reclamation determines that a review of the original appraisal is necessary, Reclamation will notify the Recipient and provide an estimated completion date of the initial appraisal review. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-29 17. SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS (2 CFR 25, APPENDIX A) A.Requirement for System for Award Management Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information in the SAM until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. B.Requirement for unique entity identifier If you are authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its unique entity identifier to you. 2. May not make a subaward to an entity unless the entity has provided its unique entity identifier to you. C.Definitions For purposes of this award term: 1.System for Award Management (SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site (currently at http://www.sam.gov). 2. Unique entity identifier means the identifier required for SAM registration to uniquely identify business entities. 3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a.A Governmental organization, which is a State, local government, or Indian Tribe; b. A foreign public entity; c.A domestic or foreign nonprofit organization; d. A domestic or foreign for-profit organization; and Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-30 e.A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity. 4. Subaward: a.This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.330). c.A subaward may be provided through any legal agreement, including an agreement that you consider a contract. 5. Subrecipient means an entity that: a.Receives a subaward from you under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. 18. PROHIBITION ON TEXT MESSAGING AND USING ELECTRONIC EQUIPMENT SUPPLIED BY THE GOVERNMENT WHILE DRIVING Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, was signed by President Barack Obama on October 1, 2009 (ref: http://edocket.access.gpo.gov/2009/pdf/E9-24203.pdf). This Executive Order introduces a Federal Government-wide prohibition on the use of text messaging while driving on official business or while using Government-supplied equipment. Additional guidance enforcing the ban will be issued at a later date. In the meantime, please adopt and enforce policies that immediately ban text messaging while driving company-owned or rented vehicles, government- owned or leased vehicles, or while driving privately owned vehicles when on official government business or when performing any work for or on behalf of the government. 19. REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION (2 CFR 170 APPENDIX A) I. Reporting Subawards and Executive Compensation. a.Reporting of first-tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-31 2. Where and when to report. i.You must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3.What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received— (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i.As part of your registration profile at http://www.ccr.gov. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-32 ii. By the end of the month following the month in which this award is made, and annually thereafter. c.Reporting of Total Compensation of Subrecipient Executives. 1.Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received— (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-33 d. Exemptions If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i.Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; v. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. __.210 of the attachment to OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations”). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-34 4.Subrecipient means an entity that: i.Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5.Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i.Salary and bonus. ii.Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii.Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv.Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v.Above-market earnings on deferred compensation which is not tax-qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 20. RECIPIENT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) (a) This award and employees working on this financial assistance agreement will be subject to the whistleblower rights and remedies in the pilot program on Award Recipient employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239). (b) The Award Recipient shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C 4712. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-35 (c) The Award Recipient shall insert the substance of this clause, including this paragraph (c), in all subawards or subcontracts over the simplified acquisition threshold. 48 CFR 52.203-17 (as referenced in 48 CFR 3.908-9). 21. REPORTING OF MATTERS RELATED TO RECIPIENT INTEGRITY AND PERFORMANCE (APPENDIX XII TO 2 CFR PART 200) 1. General Reporting Requirement If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which You Must Report Submit the information required about each proceeding that: a.Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government; b. Reached its final disposition during the most recent five-year period; and c.Is one of the following: (1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-36 (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. 3. Reporting Procedures Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded. 4. Reporting Frequency During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you must report proceedings information through SAM for the most recent five year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions For purposes of this award term and condition: a.Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c.Total value of currently active grants, cooperative agreements, and procurement contracts includes— (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. [80 FR 43310, July 22, 2015, as amended at 85 FR 49582, Aug. 13, 2020] Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-37 22. CONFLICTS OF INTEREST (a) Applicability. (1) This section intends to ensure that non-Federal entities and their employees take appropriate steps to avoid conflicts of interest in their responsibilities under or with respect to Federal financial assistance agreements. (2) In the procurement of supplies, equipment, construction, and services by recipients and by subrecipients, the conflict of interest provisions in 2 CFR 200.318 apply. (b) Requirements. (1) Non-Federal entities must avoid prohibited conflicts of interest, including any significant financial interests that could cause a reasonable person to question the recipient's ability to provide impartial, technically sound, and objective performance under or with respect to a Federal financial assistance agreement. (2) In addition to any other prohibitions that may apply with respect to conflicts of interest, no key official of an actual or proposed recipient or subrecipient, who is substantially involved in the proposal or project, may have been a former Federal employee who, within the last one (1) year, participated personally and substantially in the evaluation, award, or administration of an award with respect to that recipient or subrecipient or in development of the requirement leading to the funding announcement. (3) No actual or prospective recipient or subrecipient may solicit, obtain, or use non- public information regarding the evaluation, award, or administration of an award to that recipient or subrecipient or the development of a Federal financial assistance opportunity that may be of competitive interest to that recipient or subrecipient. (c) Notification. (1) Non-Federal entities, including applicants for financial assistance awards, must disclose in writing any conflict of interest to the DOI awarding agency or pass- through entity in accordance with 2 CFR 200.112, Conflict of Interest. (2) Recipients must establish internal controls that include, at a minimum, procedures to identify, disclose, and mitigate or eliminate identified conflicts of interest. The recipient is responsible for notifying the Financial Assistance Officer in writing of any conflicts of interest that may arise during the life of the award, including those that have been reported by subrecipients. (d)Restrictions on Lobbying. Non-Federal entities are strictly prohibited from using funds under this grant or cooperative agreement for lobbying activities and must provide the required certifications and disclosures pursuant to 43 CFR Part 18 and 31 USC 1352. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-38 (e) Review Procedures. The Financial Assistance Officer will examine each conflict of interest disclosure on the basis of its particular facts and the nature of the proposed grant or cooperative agreement, and will determine whether a significant potential conflict exists and, if it does, develop an appropriate means for resolving it. (f) Enforcement. Failure to resolve conflicts of interest in a manner that satisfies the Government may be cause for termination of the award. Failure to make required disclosures may result in any of the remedies described in 2 CFR 200.339, Remedies for Noncompliance, including suspension or debarment (see also 2 CFR Part 180). 23. DATA AVAILABILITY (a) Applicability. The Department of the Interior is committed to basing its decisions on the best available science and providing the American people with enough information to thoughtfully and substantively evaluate the data, methodology, and analysis used by the Department to inform its decisions. (b) Use of Data. The regulations at 2 CFR 200.315 apply to data produced under a Federal award, including the provision that the Federal Government has the right to obtain, reproduce, publish, or otherwise use the data produced under a Federal award as well as authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. (c) Availability of Data. The recipient shall make the data produced under this award and any subaward(s) available to the Government for public release, consistent with applicable law, to allow meaningful third-party evaluation and reproduction of the following: (i) The scientific data relied upon; (ii) The analysis relied upon; and (iii) The methodology, including models, used to gather and analyze data. 24.PROHIBITION ON PROVIDING FUNDS TO THE ENEMY (a) The recipient must— (1) Exercise due diligence to ensure that none of the funds, including supplies and services, received under this grant or cooperative agreement are provided directly or indirectly (including through subawards or contracts) to a person or entity who is actively opposing the United States or coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities, which must be completed through 2 CFR 180.300 prior to issuing a subaward or contract and; (2)Terminate or void in whole or in part any subaward or contract with a person or entity listed in SAM as a prohibited or restricted source pursuant to subtitle E of Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-39 Title VIII of the NDAA for FY 2015, unless the Federal awarding agency provides written approval to continue the subaward or contract. (b) The recipient may include the substance of this clause, including paragraph (a) of this clause, in subawards under this grant or cooperative agreement that have an estimated value over $50,000 and will be performed outside the United States, including its outlying areas. (c) The Federal awarding agency has the authority to terminate or void this grant or cooperative agreement, in whole or in part, if the Federal awarding agency becomes aware that the recipient failed to exercise due diligence as required by paragraph (a) of this clause or if the Federal awarding agency becomes aware that any funds received under this grant or cooperative agreement have been provided directly or indirectly to a person or entity who is actively opposing coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities. 25. ADDITIONAL ACCESS TO RECIPIENT RECORDS (a) In addition to any other existing examination-of-records authority, the Federal Government is authorized to examine any records of the recipient and its subawards or contracts to the extent necessary to ensure that funds, including supplies and services, available under this grant or cooperative agreement are not provided, directly or indirectly, to a person or entity that is actively opposing United States or coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities, except for awards awarded by the Department of Defense on or before Dec 19, 2017 that will be performed in the United States Central Command (USCENTCOM) theater of operations. (b) The substance of this clause, including this paragraph (b), is required to be included in subawards or contracts under this grant or cooperative agreement that have an estimated value over $50,000 and will be performed outside the United States, including its outlying areas. 26.PROHIBITION ON CERTAIN TELECOMMUNICATION AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT Federal award recipients are prohibited from using government funds to enter contracts (or extend or renew contracts) with entities that use covered telecommunications equipment or services as described in section 889 of the 2019 National Defense Authorization Act. This prohibition applies even if the contract is not intended to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-40 D.4 DEPARTMENT OF THE INTERIOR STANDARD AWARD TERMS AND CONDITIONS The Department of the Interior (DOI) Standard Award Terms and Conditions found at https://www.doi.gov/sites/doi.gov/files/uploads/doi-standard-award-terms-and-conditions- effective-december-2-2019-revised-june-19-2020.pdf are hereby incorporated by reference as though set forth in full text. These terms and conditions are in addition to the assurances and certifications made as part of the award and terms, conditions or restrictions reflected on this Agreement. Recipient acceptance of this Agreement carries with it the responsibility to be aware of and comply with all DOI terms and conditions applicable to this Agreement. The Recipient is responsible for ensuring their subrecipients and contractors are aware of and comply with applicable statutes, regulations, and agency requirements. Recipient and subrecipient failure to comply with the general terms and conditions outlined below and those directly reflected in this Agreement can result in the DOI taking one or more of remedies described in 2 Code of Federal Regulations parts 200.339 and 200.340. The DOI will notify the Recipient whenever terms and conditions are updated to accommodate instances in the passage of a regulation or statute that requires compliance. Also, DOI will inform the Recipient of revised terms and conditions in the action of an Agreement amendment adding additional Federal funds. Reclamation will make such changes by issuing a Notice of Award amendment that describes the change and provides the effective date. Revised terms and conditions do not apply to the Recipient’s expenditures of funds or activities the Recipient carries out before the effective date of the revised DOI terms and conditions. Agreement for Sonoma-Marin Drought Resiliency Program (City of Rohnert Park)D-41 Sonoma Marin Drought Resiliency Program Reporting Period Start Date Reporting Period End Date Reporting Type Partner Doc Submission Due Date 4/1/2022 2/15/2024 Pre-Award 4/10/2024 2/16/2024 3/31/2024 Quarterly 4/10/2024 4/1/2024 6/30/2024 Quarterly 7/10/2024 7/1/2024 9/30/2024 Quarterly 10/10/2024 10/1/2024 12/31/2024 Quarterly 1/10/2025 1/1/2025 3/31/2025 Quarterly 4/10/2025 4/1/2025 6/30/2025 Quarterly 7/10/2025 7/1/2025 9/30/2025 Quarterly 10/10/2025 10/1/2025 12/31/2025 Quarterly 1/10/2026 1/1/2026 3/31/2026 Quarterly 4/10/2026 4/1/2026 6/30/2026 Quarterly 7/10/2026 7/1/2026 9/30/2026 Quarterly 10/10/2026 4/1/2022 9/30/2026 Final Report 11/14/2026 Reporting Periods Exhibit E Sonoma‐Marin Drought Resiliency Program Quarterly Reporting Template 1.Subrecipient Organization: 2.Reporting Period Beginning and End Date: 3.Narrative of Activities Performed during Reporting Period: A)Develop Marketing Materials (SCWA will complete this section) 1.Accomplishments this period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. (Example: Updated marketing materials to include increased rebate amount.) ii.The reasons why established goals were not met, if appropriate. iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. B)Update Public Outreach Materials Including Rebate Forms and Requirements (SCWA will complete this section) 1.Accomplishments this period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. (Example: Updated website and rebate form with increased dollar amount.) ii.The reasons why established goals were not met, if appropriate. Sonoma‐Marin Drought Resiliency Program Quarterly Reporting Template iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. C)Turf Removal 1.Accomplishments this period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. (Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e. Issued 50 turf rebates for 50,000 sqft. of turf removed, at a $1.00 per sqft. totaling $50,000.) ii.The reasons why established goals were not met, if appropriate. iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. Sonoma‐Marin Drought Resiliency Program Quarterly Reporting Template D)High Efficiency Washer 1.Accomplishments this Period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. (Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 30 high efficiency clothes washer rebates at $75.00 per rebate for a total of $2,250.) ii.The reasons why established goals were not met, if appropriate. iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. E)High Efficiency Toilet (HET) 1.Accomplishments this period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. (Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 10 high efficiency toilet rebates at $100 per unit, for a total of $1000.) ii.The reasons why established goals were not met, if appropriate. iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): Sonoma‐Marin Drought Resiliency Program Quarterly Reporting Template i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. F)Smart Irrigation Controller 1.Accomplishments this period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. (Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 10 rebates at $100 per unit, for a total of $1,000.) ii.The reasons why established goals were not met, if appropriate. iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. G)Flume Smart Meter 1.Accomplishments this period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. Sonoma‐Marin Drought Resiliency Program Quarterly Reporting Template (Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 10 rebates for $100 per unit, for a total of $1,000.) ii.The reasons why established goals were not met, if appropriate. iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. H)Direct Install HET, aerators, and showerheads 1.Accomplishments this period: i.Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful. (Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Provided 10 households with direct install of high efficiency fixtures, including # of HET, # of aerators, and/or # of showerheads for a total of X dollars.) ii.The reasons why established goals were not met, if appropriate. iii.Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. 2.Significant Developments (if any): i.Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. Sonoma‐Marin Drought Resiliency Program Quarterly Reporting Template ii.Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. Quarterly Financial Reporting Summary Partner Agency Date Submitted: Reporting Period: Program Name Rebate amount Rebates this period Total Eligible Estimated grant eligible amount Estimated match eligible amount Turf Removal -$ - -$ -$ -$ High Efficiency Clothes Washer Replacement -$ - -$ -$ -$ High Efficiency Toilet Replacement -$ - -$ -$ -$ Smart Irrigation Controllers -$ - -$ -$ -$ Flume Smart Meter -$ - -$ -$ -$ Direct Install Program -$ - -$ -$ -$ Total Rebates this period: Total Estimated grant eligible amount : Total Estimated match eligible amount : TOTAL : -$ -$ Rebate Summary - -$ Reports are due within 10 days of quarter end Please submit all reports and backup documentation to Lauren.Lum@scwa.ca.gov SF-425 Reporting Summary Partner Agency Date Submitted: Reporting Period: Federal Cash (To report multiple grants, also use FFR attachment): a.Cash Receipts Enter the cumulative total reimbursment received from SCWA as of the reporting period end date b.Cash Disbursements Enter the cumulative amount of grant eligible expenses incurred as of the reporting period end date. c.Cash on Hand (line a minus b)Total payment request this period:-$ Federal Expenditures and Unobligated Balance: d.Total Federal funds authorized Total partner grant eligible budget:-$ e.Federal share of expenditures Total partner grant eligible expenses as of reporting period end date: f.Federal share of unliquidated obligations Value of unpaid service contracts:n/a g.Total Federal share (sum of lines e and f)-$ h.Unobligated balance of Federal Funds (line d minus g)Federal funds remaining -$ Recipient Share: i.Total recipient share required Total partner match eligible budget:-$ j.Recipient share of expenditures Total partner match eligible expenses as of reporting period end date: k.Remaining recipient share to be provided (line i minus j)Match funds remaining:-$ TOTAL REQUESTED THIS PERIOD:-$ Summary Turf Removal Rebate Reporting Spreadsheet Participating Agency:Partner Agency -$ Date Submitted:- Reporting Period:- Date Type of Site Address Total sqft converted Rebate count (Total Sqft rebated) Total Actual Rebated amt ($) Actual Cost per Rebate Eligible cost per rebate Total Eligible Estimated Grant Eligible Amount Estimated Match Eligible Amount Max Eligible Cost Per Rebate: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - -$ ---$ -$ -$ TOTALS: High Efficiency Clothes Washer Replacement Rebate Reporting Spreadsheet Participating Agency:Partner Agency -$ Date Submitted:- Dates Covered:- Date Address Rebate count Total Actual Rebated amt ($) Actual Cost per Rebate Eligible cost per rebate Total Eligible Estimated Grant Eligible Amount Estimated Match Eligible Amount Max Eligible Cost Per Rebate: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - -$ ---$ -$ -$ TOTALS: High Efficiency Toilet Replacement Rebate Reporting Spreadsheet Participating Agency:Partner Agency -$ Date Submitted:- Dates Covered:- Date Address Rebate count Total Actual Rebated amt ($) Actual Cost per Rebate Eligible cost per rebate Total Eligible Estimated Grant Eligible Amount Estimated Match Eligible Amount Max Eligible Cost Per Rebate: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - -$ ---$ -$ -$ TOTALS: Smart Irrigation Controller Rebate Reporting Spreadsheet Participating Agency:Partner Agency -$ Date Submitted:- Dates Covered:- Date Type of Site Address Rebate count Total Actual Rebated amt ($) Actual Cost per Rebate Eligible cost per rebate Total Eligible Estimated Grant Eligible Amount Estimated Match Eligible Amount Max Eligible Cost Per Rebate: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - -$ ---$ -$ -$ TOTALS: Flume Smart Meter Rebate Reporting Spreadsheet Participating Agency:Partner Agency -$ Date Submitted:- Dates Covered:- Date Address Rebate count Total Actual Rebated amt ($) Actual Cost per Rebate Eligible cost per rebate Total Eligible Estimated Grant Eligible Amount Estimated Match Eligible Amount Max Eligible Cost Per Rebate: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - -$ ---$ -$ -$ TOTALS: Direct Install Program Reporting Spreadsheet Participating Agency:Partner Agency -$ Date Submitted:- Dates Covered:- Date Address Plumber Invoice No. # Toilets Installed # Shower heads Installed # Faucet Aerator Installed # Kitchen Faucet Aerator Installed Package Count Total Actual Package cost ($) Actual Cost per Package Eligible cost per Package Total Eligible Estimated Grant Eligible Amount Estimated Match Eligible Amount Max Eligible Cost Per Installation Package: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - - - - - -$ ---$ -$ -$ TOTALS: ITEM NO. 7.F. 1 Meeting Date: September 9, 2025 Department: Human Resources and Risk Management Submitted By: Jamie Cannon, Director of Human Resources Prepared By: Jamie Cannon, Director of Human Resources Agenda Title: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Employees’ Association (RPEA). RECOMMENDED ACTION: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement (MOA) for the Rohnert Park Employees’ Association (RPEA). BACKGROUND: The Memorandum of Agreement for the RPEA Unit expired on June 30, 2025. A Letter Agreement, executed on July 8,2025, extended the terms of the MOA through June 30, 2026. ANALYSIS: Following the MOA extension, the City met with RPEA to provide the same benefits offered to the Service Employees’ International Union – Local 1021. These benefits include: • Annual Leave Accruals adjusted to the following accrual schedule: Length of Service as a Regular Employee Monthly Annual Leave Hours Yearly Annual Leave Hours 0 to 2 years 14 Hours 168 Hours 3 to 5 years 16 Hours 192 Hours 6 to 10 years 18 Hours 216 Hours 11 to 15 years 20 Hours 240 Hours 16+ years 22 Hours 264 Hours • Annual Leave Accrual Cap increased from 550 hours to 600 hours; • Effective September 19, 2025 through June 30 2026, employees shall be eligible to cash out up to one year’s worth of accrual; however, the employee must maintain an annual leave balance of at least one hundred and twenty (120) hours. Cash Outs shall be requested on a City approved form no later than May 20, 2026. This provision shall sunset on June 30, 2026. ENVIRONMENTAL ANALYSIS: This item is not a “project” under California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) because it is an administrative activity that will not result in a potentially significant impact to the environment. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.F. 2 STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This action is consistent with City Council Priority 4: Organization Well Being OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends Adoption of the Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Employees’ Association (RPEA). 2. Alternative: Staff does not recommend an alternative. FISCAL IMPACT/FUNDING SOURCE: The maximum expense attributable to one-time annual leave payout is approximately $224,416. Code Compliance Approval Date: N/A Department Head Approval Date: August 29, 2025 Finance Approval Date: Human Resources Approval Date: August 29, 2025 City Attorney Approval Date: August 29, 2025 City Manager Approval Date: Attachments : 1. Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Employees’ Association (RPEA). 1. Exhibit A: Letter Agreement to the Memorandum of Agreement for the RPEA Unit. RESOLUTION NO. 2025-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A LETTER AGREEMENT TO THE MEMORANDUM OF AGREEMENT WITH THE ROHNERT PARK EMPLOYEES’ ASSOCIATION (RPEA) WHEREAS; on June 8, 2021, the City Council adopted Resolution No’s 2021-062 Approving and adopting a Memorandum of Agreement with the Rohnert Park Employees’ Association (RPEA); and WHEREAS, the RPEA Memorandum of Agreement will expire on June 30, 2026; and WHEREAS, staff prepared the attached Side Letter Agreement, effective August 26, 2025 to the Memorandum of Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the letter agreement, effective August 26, 2025 to the Memorandum of Agreement with the RPEA, which is attached hereto as Exhibit “A” and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 9th day of September, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Giudice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) ITEM NO. 7.G. 1 Meeting Date: September 9, 2025 Department: Human Resources and Risk Management Submitted By: Jamie Cannon, Director of Human Resources Prepared By: Jamie Cannon, Director of Human Resources Agenda Title: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit and the Management Unit. RECOMMENDED ACTION: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit and the Management Unit. BACKGROUND: The Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit and the Management Unit expired on June 30, 2025. A Letter Agreement, executed on June 24, 2025, extended the terms of the MOA through June 30, 2026. Both the Confidential and Management Units are non-recognized labor groups. Generally, these groups are provided the same or similar terms and conditions of employment as other non-safety recognized employment groups at the City of Rohnert Park. ANALYSIS: Following the MOA extension, the City drafted the attached Letters Agreements to provide the same benefits offered to the Service Employees’ International Union – Local 1021. These benefits include: • Annual Leave Accruals adjusted to the following accrual schedule: Length of Service as a Regular Employee Monthly Annual Leave Hours Yearly Annual Leave Hours 0 to 2 years 14 Hours 168 Hours 3 to 5 years 16 Hours 192 Hours 6 to 10 years 18 Hours 216 Hours 11 to 15 years 20 Hours 240 Hours 16+ years 22 Hours 264 Hours • Annual Leave Accrual Cap increased from 550 hours to 600 hours; • Effective September 19, 2025 through June 30 2026, employees shall be eligible to cash out up to one year’s worth of accrual; however, the employee must maintain an annual leave balance Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.G. 2 of at least one hundred and twenty (120) hours. Cash Outs shall be requested on a City approved form no later than May 20, 2026. This provision shall sunset on June 30, 2026. ENVIRONMENTAL ANALYSIS: This item is not a “project” under California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) because it is an administrative activity that will not result in a potentially significant impact to the environment. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This action is consistent with City Council Priority 4: Organization Well Being OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends Adoption of the Resolutions Authorizing and Approving a Letter Agreement to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit and the Management Unit. 2. Alternative: Staff does not recommend an alternative. FISCAL IMPACT/FUNDING SOURCE: The maximum expense attributable to one-time annual leave payout is approximately $211,583. Code Compliance Approval Date: N/A Department Head Approval Date: August 29, 2025 Finance Approval Date: September 2, 2025 Human Resources Approval Date: August 29, 2025 City Attorney Approval Date: August 29, 2025 City Manager Approval Date: September 2, 2025 Attachments : 1. Resolution Authorizing and Approving Letter Agreements to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit and the Management Unit. a. Exhibit A: Letter Agreement to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit. b. Exhibit B: Letter Agreement to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Management Unit. RESOLUTION NO. 2025-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A LETTER AGREEMENT TO THE OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY FOR THE CONFIDENTIAL UNIT AND THE MANAGEMENT UNIT WHEREAS; on June 8, 2021, the City Council adopted Resolution No’s 2021-063 and 2021-064, approving and adopting an Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential and Management Units; and WHEREAS, the Confidential and Management Unit Outlines will both expire on June 30, 2026; and WHEREAS, staff prepared the attached Side Letter Agreements, effective August 26, 2025 to the Outlines; and WHEREAS, the Confidential and Management Unit Outlines will both expire on June 30, 2025. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the letter agreements, effective August 26, 2025 to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential and Management Units, which are attached hereto as Exhibit “A” and Exhibit “B” and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 9th day of September, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Giudice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Exhibit A & B ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) EXHIBIT “A” SIDE LETTER AGREEMENT AMENDING OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY FOR THE CONFIDENTIAL UNIT A Resolution of the City Council of the City of Rohnert Park approved and adopted an outline of certain conditions of employment, fringe benefits, and salary for the Confidential (CNF) Unit for the period of June 8, 2021 through June 30, 2025. The City and CNF Unit subsequently entered into a Letter Agreement, effective July 1, 2025 – June 30, 2026 (“Agreement”) modifying certain conditions of employment. To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the Confidential Unit in the Outline shall remain in full force and effect. Whereas, effective August 26, 2025: 4. HOLIDAYS Employees will receive the following twelve thirteen and one-half (1213½) holidays annually. For each holiday, employees shall receive 8 hours of holiday pay. Employees with alternate schedules that include shifts in excess of 8 hours will only receive 8 hours of holiday pay. Employees will supplement paid holiday with accrued leave time to account for holiday absences. Employees with alternate schedules that include shifts less than 8 hours which fall on an observed holiday shall use the excess paid holiday time within the same pay period. Employees with alternate schedules who are not scheduled to work when a holiday falls shall use the paid holiday time within the same pay period. Employees covered by this section shall not be denied the use of paid holiday time during the pay period in which the holiday occurs. 4.1 Holidays Observed The holidays observed by the City will be: “Independence Day,” July 4 The first Monday in September, "Labor Day" The second Monday in October, "Columbus Day" "Veteran's Day," November 11 The fourth Thursday in November, "Thanksgiving Day" Day after "Thanksgiving" 12:00 Noon to 5:00 p.m. on December 24 “Christmas Day,” December 25 “New Years Day”, January 1 The third Monday in January, "Martin Luther King, Jr. Day" Friday proceeding "President's Day," The third Monday in February, "President's Day" The last Monday in May, "Memorial Day" Juneteenth, June 19th Employees shall receive holiday pay, equivalent to the daily shift total hours an employee works for the observed holiday (e.g.: 8, 9, 10 hours, etc.) 4.2 Proclaimed Holidays Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees shall be observed by the City. 4.3 Day of Mourning or Special Observance Each day that the Governor declares a day of mourning or special observance as a holiday for State employees shall be observed by the City if the declaration makes it applicable to City employees. 4.3 Floating Holiday In addition to the recognized holidays identified in Section 4.1, each eligible employee shall be allocated one floating holiday (equivalent to 8 hours for a full- time employee) per fiscal year on July 1st. Each employee hired prior to July 1 of each year shall be entitled to the floating holiday. Employees hired between July 1 and December 31 will receive 8 hours of floating holiday time. Employees hired between January 1 and June 30 will receive 4 hours of floating holiday time in the fiscal year in which they were hired. The floating holiday must be taken on (1) a workday within the same pay period as the employee’s birthday; (2) a workday immediately preceding a City observed holiday; or (3) a workday immediately following a City observed holiday. The floating holiday must be taken prior to June 30th of each year. The floating holiday will not be carried over from year to year and there shall be no cash value for the floating holiday during employment or upon separation from the City . 5. Annual Leave Program Effective July 1, 2011August 26, 2025 employees shall accrue monthly the following Annual Leave: Length of Service Monthly Accrual Rate Annual Leave Allowance 0-2 Years 12.6714 Hours 152168 hours 3-5 Years 14.0016 Hours 168192 hours 6-10 Years 16.0018 Hours 192216 hours 11-15 Years 18.0020 Hours 216240 hours 16+ Years 19.3322 Hours 232264 hours a) Effective July 1, 2011, employees shall not accrue any form of sick leave or disability wage, non-industrial or industrial. However, employees who have accrued fully-paid hours under either the sick leave or Disability Wage Plan for non-industrial illness and injury shall retain the balance of such hours accumulated as of July 1, 2011. Half-pay hours accumulated as provided by the Disability Wage Plan will be converted to fully-paid hours (balance divided by 2), and credited to the balance of each employee covered by the disability wage plan. Employees in the Disability Wage Plan who have not received their 2011 anniversary allotment of 40 hours of full-pay disability wage at the time of conversion will receive this additional 40 hours upon conversion. Paid leave for approved absence due to injury or illness may be charged against this balance at the employee’s discretion. Upon retirement from the City of Rohnert Park, an employee may convert any remaining sick leave balance to service credits pursuant to CalPERS regulations and procedures. b) Annual Leave hours may be used to provide paid time off for any approved absence, including, but not limited to vacation and illness. When Annual Leave is used for sick leave purposes, the City may require the employee to submit substantiating evidence of illness if a demonstrable pattern of abuse or evidence of suspected fraud is identified. c) An employee may accumulate Annual Leave credits up to a maximum of 550 600 hours of Annual Leave. Accrual shall cease until the Annual Leave balance falls below the cap. d) Accumulated Annual Leave shall be converted to cash upon separation from City service. e) The City will provide a short-term disability insurance program which includes income replacement of 60% and benefits coordination to employees. f) Effective September 19, 2025 through June 30 2026, employees shall be eligible to cash out up to one year’s worth of accrual; however, the employee must maintain an annual leave balance of at least one hundred and twenty (120) hours. Cash Outs shall be requested on a City approved form no later than May 20, 2026. This provision shall sunset on June 30, 2026. // For the City ___________________________ Marcela Piedra, City Manager Date: ______________________ EXHIBIT “B” SIDE LETTER AGREEMENT AMENDING OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY FOR THE MANAGEMENT UNIT A Resolution of the City Council of the City of Rohnert Park approved and adopted an outline of certain conditions of employment, fringe benefits, and salary for the Management Unit for the period of June 8, 2021 through June 30, 2025. The City and Management Unit subsequently entered into a Letter Agreement, effective July 1, 2025 – June 30, 2026 (“Agreement”) modifying certain conditions of employment. To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the Management Unit in the Outline shall remain in full force and effect. Whereas, effective August 26, 2025: 1. Holidays 1.1. Holidays Observed The holidays observed by the City will be: “Independence Day,” July 4 The first Monday in September, "Labor Day" The second Monday in October, "Columbus Day" "Veteran's Day," November 11 The fourth Thursday in November, "Thanksgiving Day" Day after "Thanksgiving 12:00 Noon to 5:00 p.m. on Christmas Eve, December 24 “Christmas Day,” December 25 “New Year’s Day”, January 1 The third Monday in January, "Martin Luther King, Jr. Day" Friday proceeding "President's Day" The third Monday in February, "President's Day" The last Monday in May, "Memorial Day" Juneteenth, June 19th Employees shall receive holiday pay, equivalent to the daily shift total hours an employee works for the observed holiday (e.g.: 8, 9, 10 hours, etc.) 1.2. Proclaimed Holidays Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees. 1.3. Day of Mourning Each day that the Governor declares a day of mourning or special observance as a holiday for State employees if the declaration makes it applicable to City employees. 1.4. Floating Holiday In addition to the recognized holidays identified in Section 2.1, each eligible employee shall be allocated one floating holiday (equivalent to 8 hours for a full-time employee) per fiscal year on July 1st. Each employee hired prior to July 1 of each year shall be entitled to the floating holiday. Employees hired between July 1 and December 31 will receive 8 hours of floating holiday time. Employees hired between January 1 and June 30 will receive 4 hours of floating holiday time in the fiscal year in which they were hired. The floating holiday must be taken on (1) a workday within the same pay period as the employee’s birthday; (2) a workday immediately preceding a City observed holiday; or (3) a workday immediately following a City observed holiday. The floating holiday must be taken prior to June 30th of each year. The floating holiday will not be carried over from year to year and there shall be no cash value for the floating holiday during employment or upon separation from the City 3. Annual Leave Program 3.1 Effective July 1, 2011 employees shall accrue monthly the following Annual Leave: Length of Service Monthly Accrual Rate Annual Leave Allowance 0-2 Years 12.6714 hours 152168 hours 3-5 Years 14.0016 hours 168192 hours 6-10 Years 16.0018 hours 192216 hours 11-15 Years 18.0020 hours 216240 hours 16+ Years 19.3322 hours 232264 hours 3.2 Effective July 1, 2011, employees shall not accrue any form of sick leave or disability wage, non-industrial or industrial. However, employees who have accrued fully-paid hours under either the sick leave or disability wage program for non- industrial illness and injury shall retain the balance of such hours accumulated as of July 1, 2011. Half-pay hours accumulated as provided by the disability wage plan will be converted to fully-paid hours (balance divided by 2), and credited to the balance of each employee covered by the disability wage plan. Employees in the disability wage plan who have not received their 2011 anniversary allotment of 40 hours of full-pay disability wage at the time of conversion will receive this additional 40 hours upon conversion. Paid leave for approved absence due to injury or illness may be charged against this balance at the employee’s discretion. Upon retirement from the City of Rohnert Park, an employee may convert any remaining sick leave balance to service credits pursuant to CalPERS regulations and procedures. 3.3 Annual Leave hours may be used to provide paid time off for any approved absence, including but not limited to vacation and illness. When annual leave is used for sick leave purposes, the City may require the employee to submit substantiating evidence of illness if a demonstrable pattern of abuse or evidence of suspected fraud is identified. 3.4 An employee may accumulate Annual Leave credits up to a maximum of 550 600 hours of Annual Leave. Accrual shall cease until the Annual Leave balance falls below the cap. 3.5 Accumulated Annual Leave shall be converted to cash upon separation from City service. a) Effective September 19, 2025 through June 30 2026, employees shall be eligible to cash out up to one year’s worth of accrual; however, the employee must maintain an annual leave balance of at least one hundred and twenty (120) hours. Cash Outs shall be requested on a City approved form no later than May 20, 2026. This provision shall sunset on June 30, 2026. 3.6 The City will provide a short-term disability insurance program which includes income replacement of 60% and benefits coordination to employees For the City ___________________________ Marcela Piedra, City Manager Date: ______________________ ITEM NO. 7.H. 1 Meeting Date: September 9, 2025 Department: Public Works Submitted By: Amanda Bunte, Acting Public Works Director Prepared By: Eydie Tacata, Sr. Public Works Analyst Agenda Title: Adopt a Resolution Approving Cooperative Funding Agreement Between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library And Finding this Action Categorically Exempt Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301) RECOMMENDED ACTIONS: Adopt a Resolution Approving Cooperative Funding Agreement Between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library. BACKGROUND: The City of Rohnert Park (“City”) owns the building located at 6250 Lynne Conde Way and leases the building to the Sonoma County Library (“Library”) to operate the Rohnert Park Cotati Regional Library. Newly constructed in 2003, the building now needs system replacements and upgrades 22 years later. In 2022, the City applied for a grant from the Building Forward Library Facilities Improvement Program Round 2 (“Building Forward”), a capital funding program of the California State Library. In 2023, the City was awarded a $1,117,409.00 Building Forward Grant for the Building Systems Replacements Project (“Project”), which includes replacements and/or upgrades to the lighting, climate control and the fire alarm systems. The Building Forward Grant requires the City as grantee to provide matching grant funds of $838,059.00. At their December 9, 2023 meeting, the Sonoma County Library Commission authorized a Letter of Intent committing one-half of the required match in the amount of $419,029.50. On December 12, 2023, the City Council adopted Resolution No. 2023-096 which among other actions, accepted the grant, added the Library Building Systems Replacements Project (CIP2411) to the City’s Capital Improvement Plan, established a project budget of $1,955,468.00, and approved appropriations totaling $419,029.50 for the City’s portion of the grant match. The project budget assumed the Library’s committed match of $419,029.50, pending a formal funding agreement between the City and Library. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.H. 2 ANALYSIS: The City provided Cooperative Funding Agreement between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library (“Agreement”) for consideration by the Sonoma County Library Commission. The Agreement formalizes the Library’s grant match commitment of $419,029.50. The Agreement also spells out the role and responsibilities of the City and Sonoma County Library with regard to this project. At their August 6, 2025 meeting, the Sonoma County Library Commission approved the Agreement (Exhibit A of the Resolution). The attached resolution authorizes the City Manager to execute the Agreement and the Finance Director to make appropriations as necessary for the Library’s grant match share. While the project budget approved by City Council Resolution No. 2023-097 assumed the full amount of the City’s required cash match for the grant, the Sonoma County Library share was not appropriated by that resolution. City staff recommends that the City Council adopt the attached resolution to approve the Agreement so that the Library can fulfill its commitment to provide its grant match share, and the City can provide the full grant match required by the Building Forward Grant program. ENVIRONMENTAL ANALYSIS: The recommended action of approving the Agreement is not subject to environmental review. The Project itself however involves replacement of building systems at the Rohnert Park Cotati Regional Library at 6250 Lynne Conde Way in Rohnert Park, California. As the project is replacing systems in an existing facility, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The recommended action is consistent with Strategic Plan Goal C (ensure effective delivery of public services) and City Council Strategic Priority G (Infrastructure, maintenance and beautification). OPTIONS CONSIDERED: 1. Recommended Option: City staff recommends that the Rohnert Park City Council adopt the resolution to approve the Agreement. 2. Alternative: Staff may be directed to work with the Sonoma County Library to revise the Agreement to adjust terms of the Agreement. FISCAL IMPACT: Resolution No. 2023-097 approved the project budget of $1,955,468 for the Library Building Systems Replacement Project (CIP2411) in the Capital Projects Fund (Fund 7110), which included the match funds $419,030 from the Sonoma County Library. The resolution did not establish appropriations for the match funds from the Sonoma County Library, although the staff report supporting the resolution stated the intent that the Library’s match contribution would be received as interagency funds in Fund 1000, transferred to Fund 7110 and assigned to CIP2411. ITEM NO. 7.H. 3 Department Head Approval Date: 8/20/2025 City Attorney Approval Date: 9/3/2025 Finance Director Approval Date: 8/19/2025 City Manager Approval Date: 8/22/2025 Attachments: 1. Resolution Approving Cooperative Funding Agreement Between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library (CEQA STATUS: Categorically Exempt Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301) 2. Exhibit A to Resolution: Cooperative Funding Agreement Between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library (partially-executed) RESOLUTION NO. 2025-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING COOPERATIVE FUNDING AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE SONOMA COUNTY LIBRARY FOR BUILDING SYSTEMS REPLACEMENTS PROJECT AT THE ROHNERT PARK COTATI REGIONAL LIBRARY AND FINDING THIS ACTION CATEGORICALLY EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15061(b)(3) and 15301) WHEREAS, the City of Rohnert Park (“City”) owns the building located at 6250 Lynne Conde Way, Rohnert Park, California and leases the building to the Sonoma County Library (“Library”) to operate the Rohnert Park Cotati Regional Library; and WHEREAS, City and Library jointly wish to replace certain building systems in the existing Rohnert Park Cotati Regional Library building; and WHEREAS, City was awarded a $1,117,409.00 grant from the California State Library Building Forward Library Facilities Improvement Program Round 2 (“Building Forward Grant”) for the Building Systems Replacements Project (“Project”); and WHEREAS, the Building Forward Grant requires the City, as grantee, to provide matching grant funds of $838,059.00, of which the Library has committed to providing the City one-half of the matching funds, which amounts to $419,029.50; and WHEREAS, the City provided Cooperative Funding Agreement Between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library (“Agreement”) for consideration by the Sonoma County Library Commission; and (Exhibit A); and WHEREAS, at their August 6, 2025 meeting, the Sonoma County Library Commission approved the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby find and determine that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the Cooperative Funding Agreement Between the City of Rohnert Park and the Sonoma County Library for Building Systems Replacements Project at Rohnert Park Cotati Regional Library (Exhibit A) and related documents pertaining to same for and on behalf of the City of Rohnert Park, in a form approved by the City Attorney, with minor revisions that may be approved by the City Manager and City Attorney as necessary to effectuate the purpose of this Resolution. BE IT FURTHER RESOLVED that the Finance Director or their designee is authorized to increase appropriations in the amount of $419,029.50 and to make any other accounting adjustments necessary to execute the Agreement in accordance with applicable laws. Resolution 2025-071 Page 2 of 2 DULY AND REGULARLY ADOPTED this 9th day of September, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Guidice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: _________ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) COOPERATIVE FUNDING AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE SONOMA COUNTY LIBRARY FOR BUILDING SYSTEMS REPLACEMENTS PROJECT AT ROHNERT PARK COTATI REGIONAL LIBRARY This Cooperative Funding Agreement for the purpose of funding the Building Systems Replacements Project at the Rohnert Park Cotati Regional Library(“Agreement”) is made and entered into on , 2025 (“Effective Date”), by and between the City of Rohnert Park, a municipal corporation (“CITY”) and the Sonoma County Library, a joint powers authority (“LIBRARY”) (collectively, “Parties”). RECITALS WHEREAS, the County of Sonoma and the cities of Rohnert Park, Healdsburg, Petaluma, Sonoma Sebastopol, Cotati, Rohnert Park, Windsor and Cloverdale entered into a Joint Powers Agreement dated January 27, 1975, forming the LIBRARY. The Joint Powers Agreement was subsequently replaced by the First Amended and Restated Joint Powers Agreement effective August 1, 2014; WHEREAS, CITY owns the building located at 6250 Lynne Conde Way, Rohnert Park, California and leases the building to the LIBRARY to operate the Rohnert Park Cotati Regional Library (“RPCRL”); WHEREAS, the CITY and LIBRARY jointly wish to replace certain building systems in the existing RPCRL; WHEREAS, CITY was awarded a $1,117,409.00 grant from the California State Library Building Forward Library Facilities Improvement Program Round 2 (“Building Forward Grant”) for the RPCRL Building Systems Replacements Project (“Project”); and WHEREAS, the Building Forward Grant requires the CITY, as grantee, to provide matching grant funds of $838,059, of which the LIBRARY has committed to providing the CITY one-half of the matching funds, which amounts to $419,029.50. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants contained herein, the Parties agree as follows: AGREEMENT 1. Obligations of CITY. A. Project Management. CITY agrees to undertake management of the Project through completion in accordance with the plans and specifications provided by CITY and as approved by LIBRARY consistent with Section 2(C) below, the milestones set forth in the Project Plan attached here as Exhibit 1, and all provisions of federal, State and local laws and regulations. CITY’s Project management responsibilities shall include, but are not limited to: Preparation and issuance of a competitive bidding process for design services; Advertisement and award of Project contract(s) for design and construction; Comprehensive construction management and oversight; Compliance with all CITY-approved plans and specifications; Timely completion of the Project; and Compliance with all federal, State and local laws and regulations in the development and construction of the Project. B. Use of LIBRARY Matching Funds. CITY will use funds provided by LIBRARY only for the purposes as set out in this Agreement and not for any other purpose whatsoever without obtaining LIBRARY’s prior written approval. C. Compliance with Laws. With regard to administering and completing the Project, CITY shall comply with all applicable laws of the United States, the State of California, and the County, and with all applicable regulations promulgated by federal, State, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement, including but not limited to the California Environmental Quality Act and the California Labor Code. D. Records. CITY shall maintain adequate documentation to substantiate all expenditures related to the Project for the duration of the Project and for five (5) years following the termination of the Agreement, CITY shall make available to LIBRARY, upon LIBRARY’s reasonable request, all records documenting expenditures arising from the Project, including but not limited to expenses incurred in performance of this Agreement. E. Periodic Reports. CITY will include LIBRARY in all Project construction meetings and will provide LIBRARY with periodic Project progress reports. Project progress reports shall include a statement of construction progress, a listing of all requested change orders, identification of any unanticipated site conditions, identification of any experienced or anticipated Project delays, and a cost accounting to date. F. Close-Out. Upon completion of the Project, all unused LIBRARY funds shall be promptly returned to LIBRARY. 2. Obligations of LIBRARY. A. Payment. Upon final approval of this Agreement or upon the CITY’s execution of the design consultant contract, whichever event occurs first, LIBRARY shall remit to the CITY half of its grant match obligation equal to the sum of Two Hundred and Nine Thousand, Five Hundred and Fourteen Dollars and Seventy-Five Cents ($209,514.75). LIBRARY shall remit the remaining half of its grant match obligation equal to the sum of Two Hundred and Nine Thousand, Five Hundred and Fourteen Dollars and Seventy-Five Cents ($209,514.75) upon full execution of the project’s construction contract. CITY will invoice the LIBRARY for both payments when due. CITY will be responsible for paying for change orders resulting from unforeseen conditions or circumstances from the Project’s budgeted contingency. The LIBRARY will be responsible for additional funding for change orders the LIBRARY initiates. CITY reserves the right to reduce the Project scope of work so the Project can be completed within the approved budget. This Agreement does not obligate LIBRARY to provide any additional funding to cover any cost overruns or funding shortfalls. B. Cooperation. LIBRARY will cooperate with CITY in complying with the terms of the Building Forward Grant quarterly reporting to the STATE LIBRARY of Project status; and Project close-out, including a full and final accounting. C. Plan Approvals. With respect to LIBRARY plan approvals, LIBRARY agrees that it will respond to requests for plan approval within one (1) week of receiving the request. If the LIBRARY does not respond within that time, the plans will be deemed approved. For purposes of this Agreement, “plans” subject to LIBRARY approval include the design drawings at 60 percent (60%) and 90 percent (90%) completion. 3. Obligations of Both Parties. A. Term of Agreement. This Agreement is effective as of the Effective Date shown above and expires on December 31, 2029, unless extended upon mutual written agreement of the Parties or otherwise terminated as provided in Section 3(B). Upon termination, any LIBRARY funds that have not been expended or which have not been irrevocably committed to the Project shall be promptly returned to LIBRARY. B. Termination. This Agreement may only be terminated for cause, defined as a Party’s material breach which has not been cured within ninety (90) days of the other Party delivering a notice describing the material breach. Following a failure to cure the material breach within the ninety (90) days, the non-breaching Party shall deliver a notice of termination. The Parties agree to meet within ten (10) days of the notice of termination to determine which funds have been irrevocably committed to the Project and which funds are to be returned to the LIBRARY. Construction claims and change orders resulting from termination will be shared equally between the LIBRARY and CITY. C. Modifications. The Parties may amend this Agreement in writing to provide additional funding, if necessary. At key milestone points during the Project, the LIBRARY and the CITY will meet to reassess the Project scope and budget. The Parties agree that the scope and the budget may need to be adjusted to meet additional unanticipated costs. No modification of this Agreement shall be effective unless modified in writing and signed by both Parties. D. Indemnity/Liability. 1. LIBRARY shall, to the fullest extent permitted by law, indemnify, protect, defend and hold CITY, its employees, officials and agents (“Indemnified Parties”) harmless from all claims, demands, costs or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, interest, defense costs, and expert witness fees), that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of LIBRARY, its officers, employees, volunteers or agents, in said performance of services under this Agreement, excepting only liability arising from the negligence or intentional misconduct of CITY. If there is a possible obligation to indemnify, LIBRARY’s duty to defend exists regardless of whether it is ultimately determined that there is no obligation to indemnify. 2. CITY shall, to the fullest extent permitted by law, indemnify, protect, defend and hold LIBRARY, its employees, officials and agents (“Indemnified Parties”) harmless from all claims, demands, costs or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, interest, defense costs, and expert witness fees), that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CITY, its officers, employees, volunteers or agents, in said performance of services under this Agreement, excepting only liability arising from the negligence or intentional misconduct of LIBRARY. If there is a possible obligation to indemnify, CITY’s duty to defend exists regardless of whether it is ultimately determined that there is no obligation to indemnify. E, Insurance. CITY shall ensure that all consultants and contractors performing work on the Project obtain, keep in force and maintain insurance for builders risk, general liability, workers’ compensation, business automobile liability, and professional liability (as appropriate) adequate to cover their potential liabilities hereunder. CITY agrees that insurance provided by contractors will name LIBRARY as an additional insured on the builders’ risk, general liability, and business automobile liability policies, which shall provide that insurance maintained by LIBRARY shall be in excess of the contractor’s insurance and shall not contribute with it. If compliance with this additional-insured requirement incurs an additional cost, LIBRARY agrees to pay this cost or waive this additional-insured requirement. F. Notice. Except as otherwise specifically provided in this Agreement, any notice, submittal or communication required or permitted to be served on a Party hereto, may be served by personal delivery to the person or the office of the person identified below. Service may also be made by first-class mail, postage prepaid to the following addressees. Notice delivered by mail shall be effective three (3) days after mailing to: CITY: LIBRARY: Public Works Department City of Rohnert Park 600 Enterprise Drive Rohnert Park, California 94928 Sonoma County Library 6135 State Farm Drive Rohnert Park, CA 94928 G. Compliance with Laws. CITY and LIBRARY shall carry out their responsibilities pursuant to this Agreement in accordance with all applicable federal, State and local laws and all policies, procedures, regulations and requirements as the federal government, State, and CITY from time to time prescribe. 4. Counterparts and Electronic Signatures. This Agreement and future documents relating thereto may be executed in two or more counterparts, each of which will be deemed an original and all of which together constitute one Agreement. Counterparts and/or signatures delivered by facsimile, .pdf or City-approved electronic means have the same force and effect as the use of a manual signature. Both CITY and LIBRARY wish to permit this Agreement and future documents relating thereto to be electronically signed in accordance with applicable federal and California law. Either Party may revoke its permission to use electronic signatures at any time for future documents by providing notice pursuant to the Agreement. The Parties agree that electronic signatures by their respective signatories are intended to authenticate such signatures and to give rise to a valid, enforceable, and fully effective Agreement. The Parties reserve the right to reject any signature that cannot be positively verified as an authentic electronic signature. 5. Additional Acts and Documents. Each Party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of the Agreement. 6. Integration. This Agreement represents the entire agreement of the Parties with respect to the subject matter hereof. No representations, warranties, inducements or oral agreements have been made by either Party except as expressly set forth herein, or in other contemporaneous written agreements. 7. Independent Agency. CITY and LIBRARY render their obligations under this Agreement as independent agencies. None of the agents or employees of either Party shall be agents or employees of the other. 8. Standard of Performance. Both Parties shall perform all services to be performed under this Agreement in the manner and according to the professional standards currently expected of a competent and experienced public agency. Both Parties shall assign only competent personnel to perform services under this Agreement. In the event that either Party, at any time, desires the removal of any person assigned by the other Party to perform services under this Agreement, the Parties shall meet and confer to explore options for alternative performance of those services. 9. Assignment. The Agreement may not be assigned, transferred, hypothecated, or pledged by either Party without the express written consent of the other Party. 10. Successors. This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of the CITY or LIBRARY as the case may be. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above. 11. Interpretation. The Parties acknowledge that this Agreement has been negotiated by both Parties and their legal counsel and agree that this Agreement shall be interpreted as if drafted by both Parties. 12. Severability. Should any part of this Agreement be determined to be unenforceable, invalid, or beyond the authority of either Party to enter into or carry out, such determination shall Parties. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Effective Date. CITY OF ROHNERT PARK a Municipal Corporation By: _______________________ Print Name: ________________ Title: _____________________ APPROVED AS TO FORM: City Attorney SONOMA COUNTY LIBRARY DISTRICT a joint powers authority By: ______________________ Print Name: ________________ Title: _____________________ APPROVED AS TO FORM: General Counsel EXHIBIT 1: PROJECT PLAN The scope of services for the Project consists of replacement of the following three (3) components that were identified in both the City’s Building Condition Assessment (BCA) and the Sonoma County Library’s Facilities Condition Assessment (FCA): interior lighting system and light fixtures, fire detection and alarm system, and components of the central cooling systems, including a rooftop HVAC unit. CITY agrees to undertake management of the Project through completion in accordance with the plans and specifications provided by City’s design consultant and approved by the CITY and LIBRARY, at the 60% and 100% Design Documents including comments by the CITY and LIBRARY. At the 60 % Design Documents (DD), the designer will submit a Feasibility Study with estimated costs. Consultant to prepare a feasibility study to describe the pros and cons of either replacing the existing lighting control system in its entirety, or replacing all the individual light fixtures with wireless integrated nLight fixtures. Major project milestones are as follows: CITY procures Design Consultant. April 2025 - June 2025 June 2025 - October 2025 City's Design Consultant produces 60% Plans, Feasibility Study, 90% Plans and 100% Plans and Bid Documents. November 2025 - February 2026 CITY solicits construction bids; awards construction contract. March 2026 - November 2026 Project construction in progress. CITY manages construction project. November 2026 - March 2027 CITY manages Project Closeout, including grant administration, documentation and closeout. ITEM NO. 7.J. 1 Meeting Date: September 9, 2025 Department: Development Services Submitted By: Alison Giudice, Director of Development Services Prepared By: Justin Brandt, Deputy City Engineer Agenda Title: Adopt a Resolution Partially Accepting the SOMO Village Phase 1N-A Park and Landscape Improvements and Directing Related Actions RECOMMENDED ACTION: Adopt the Resolution Partially Accepting the SOMO Village Phase 1N-A Park and Landscape Improvements Directing Relating Actions BACKGROUND: On December 13, 2022, the City Council adopted Resolution 2022-121, approving a Public Improvement Agreement with SOMO Village LLC (“Developer”) for the SOMO Village Phase 1N-A Park and Landscape Improvements. This agreement is dated January 25th, 2023, and was recorded on January 26, 2023 as Instrument No. 2023003411 in the Official Records of the County of Sonoma. The agreement required the Developer to construct Park C and Streetscape landscape in accordance with the following approved plans: • Landscape Construction Documents, Phase 1 Block 3/4 and 5/9 Streetscape, SOMO Village, Rohnert Park, California, September 14, 2022, prepared by Vandertoolen and Associates, 24 Sheets (Sheets L-0.0-L10.2), and approved by the City Engineer on November 4, 2022. • Landscape Construction Documents for SOMO Village Neighborhood C, SOMO Village Rohnert Park, California, September 14, 2022, prepared by Vandertoolen and Associates, 31 Sheets (Sheets L-0.0-L12.2), and approved by the City Engineer on November 4, 2022. On February 11, 2025, the City Council adopted Resolution 2025-011, approving the First Amendment to Public Improvement Agreement with the Developer for the SOMO Village Phase 1N-A Park and Landscape Improvements. This agreement is dated February 11th, 2025, and was recorded on February 19, 2025 as Instrument No. 2025007098 in the Official Recorders of the County of Sonoma. This agreement allows the City to accept the work in phases. The Developer has completed the Landscape Construction Documents for SOMO Village Neighborhood C (“Park C”), see Attachment 1, and is requesting that the City accept this work. ANALYSIS: Staff is requesting that the City Council authorize acceptance of Park C, including actions related to filing of a Notice of Completion, and booking the new asset. These actions are the final steps Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.J. 2 in transferring the developer-constructed improvement to the City, in accordance with the improvement agreement. Staff has worked carefully with the Developer to ensure that the improvements have been constructed according to plans, the punch lists are completed, and the park is not subject to mechanic liens. Staff is recommending acceptance of Park C only. The Developer has provided a warranty bond for Park C with a value of $17,290, in order to guarantee the workmanship and cover the costs of any repairs needed to the improvements being accepted by the City. The Developer still has a performance bond for the remaining streetscape with a value of $427,059 that is still in construction and will be accepted by the City at a later date. ENVIRONMENTAL ANALYSIS: The development of SOMO Village, including the construction of Park C, was covered in the original and supplemental Environmental Impact Report (EIR) for the Sonoma Mountain Village Planned Development certified by the City Council on March 9, 2021 with Resolution 2021-028. No Additional environmental analysis is necessary. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action is consistent with City Council’s Goals and Priorities – Community Quality of Life; Park C will encourage a better quality of life in the SOMO Village Planned Development. OPTIONS CONSIDERED: None. City acceptance of complete improvements is required by the improvement agreement. FISCAL IMPACT/FUNDING SOURCE: Upon acceptance, the City will receive park assets valued at $115,249.95. The City will receive a land asset value of $123,665. The underlying land of Park C will be owned by the City and the SOMO HOA will be responsible for future maintenance of these assets. Department Head Approval Date: 08/20/2025 Finance Director Approval Date: 08/18/2025 City Attorney Approval Date: 08/21/2025 City Manager Approval Date: 08/25/2025 Attachments: 1. SOMO Village Phase 1N-A, Park C – Location Map 2. Resolution of the City Council of the City of Rohnert Park Partially Accepting the SOMO Village Phase 1N-A Park and Landscape Improvements and Directing Related Actions a. Resolution Exhibit A – Notice of Completion – SOMO Village Phase 1N-A Park and Landscape Partial Improvements b. Resolution Exhibit B - Certificate of Acceptance for the SOMO Village Phase 1N-A Park and Landscape Partial Improvements Valley House Dr Ma i n s a i l Dr Manchester Ave W all St Waterside Ln Camino Colegio Wildflower Way Wisdom Ln Mammoth Dr Wyatt Way Bodway Pky Valley House Dr Marlin Pl Mam moth PlMarinerPl Muir Pl Winterberry Ln SE Ph1 SOMO Village M Section Planned Development Ph1N-A Griffin's GrovePark Canon ManorSonoma County Waterside Ln Wa k e f u l W a y W e l l n e s s W a y Waldorf Ln Attachment 1. Park C – Location Map AREA OF ACCEPTANCE RESOLUTION NO. 2025-072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK PARTIALLY ACCEPTING SOMO VILLAGE PHASE 1N-A PARK AND LANDSCAPE IMPROVEMENTS AND DIRECTING RELATED ACTIONS WHEREAS, on December 13, 2022, the City Council of the City of Rohnert Park adopted Resolution 2022-121, Authorizing and Approving the Public Improvement Agreement for the SOMO Village Phase 1N-A Park and Landscape Improvements by and between the City of Rohnert Park and SOMO Village LLC (“Agreement”); and WHEREAS, the Agreement, with an effective date of January 25, 2023, was recorded on January 26, 2023 as Instrument No. 2023003411 in the Official Records of the County of Sonoma. WHEREAS, on February 11, 2025, the City Council of the City of Rohnert Park adopted Resolution 2025-011, approving the First Amendment to the Agreement, with an effective date of February 11, 2025 as Instrument No. 2025007098 in the Official Records of the County of Sonoma, WHEREAS, the First Amendment to the Agreement authorizes partial acceptance of improvements, WHEREAS, SOMO Village LLC (“Developer”) have completed the construction of Neighborhood Park C Improvements (“Park C”) in accordance with the plans and specifications for the work and have requested the City to accept the work; and WHEREAS, the Developer has submitted cost documentation for the park which substantiates an asset value of $115,249.95 and a land value asset of $123,665; and WHEREAS, accepting the completed improvements is the final action anticipated by the Public Improvement Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the City Engineer is authorized and directed to execute and file the Notice of Completion and related documents for park C, on behalf of the City of Rohnert Park, in substantially similar form to Exhibit A which is attached to this Resolution and incorporated by this reference, in a form acceptable to City. BE IT FURTHER RESOLVED that upon the expiration of the statutory lien period associated with the recording of the Notice of Completion, the City Manager is hereby authorized and directed to execute the Notice of Acceptance for Park C in substantially similar form to Exhibit B, attached to this Resolution and incorporated by this reference. BE IT FUTHER RESOLVED that upon certification of the City Manager, the Finance Director is authorized and directed to take the actions necessary to accept Park C, defined in the Agreement, as a capital asset of the City with a current book value of $115,249.95 and a land asset value of $123,665. Resolution 2025-072 Page 2 of 2 DULY AND REGULARLY ADOPTED this 9th of September, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Giudice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Exhibit A & B ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 4934-6313-3537 v1 ES21-0001/EP21-0004/GR21-0011/LS22-0004 EXHIBIT A CERTIFICATE OF PARTIAL COMPLETION SOMO VILLAGE PHASE 1N-A PARK AND LANDSCAPE IMPROVEMENTS I, ____________, City Engineer of the City of Rohnert Park, California, do hereby certify that the work and improvements hereinafter described, the contract for doing which was entered into by and between the City of Rohnert Park and SOMO Village, LLC, dated January 25, 2023, was completed to my satisfaction on _______________. That said work and improvements generally consisted of construction of a park with a playground, grass area, walkway, benches, drinking fountain, installation of plants and trees, known as Park C, as more particularly described in the plans and specifications approved by the City Engineer of the City of Rohnert Park on November 4, 2022. DATED: ___________________, 2025 ____________________________________ Name: City Engineer 4934-6313-3537 v1 ES21-0001/EP21-0004/GR21-0011/LS22-0004 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 (Space Above This Line for Recorder's Use Only) Exempt from recording fee per Gov. Code § 27383 Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4) NOTICE OF COMPLETION SOMO VILLAGE PHASE 1N-A PARK AND LANDSCAPE PARTIAL IMPROVEMENTS NOTICE IS HEREBY GIVEN by the City of Rohnert Park, owner, a municipal corporation located in Sonoma County, State of California, with its principal offices at City Hall, 130 Avram Avenue, Rohnert Park, California 94928 of the following: That the nature of the stated owner, or if more than one owner, then of the stated owner and co-owners is: In fee That I, _______________, City Engineer of the City of Rohnert Park, California on the ______day of ___________, 2025, did file with the City Clerk of the City of Rohnert Park, a Certificate of Partial Completion, attached hereto and incorporated herein by reference as Exhibit A, of the following described work, which was completed under a Public Improvement Agreement between the City of Rohnert Park and SOMO Village LLC, and recorded on January 26, 2023, as Instrument No. 2023003411 in the Official Records of Sonoma County, California (the "Improvement Agreement ") with respect to the property consisting of Phase 1N-A of the SOMO Village Planned Development project, more particularly described in Exhibit A of the Improvement Agreement, in accordance with the plans and specifications for said work approved by the City Engineer on November 4, 2023. That said work and improvements were completed on _____________, and that the name of the surety on the contractor's bond for labor and materials on said project is Philadelphia Insurance Companies. That said work and improvements generally consisted of the construction of a park with a playground, grass area, walkway, benches, drinking fountain, installation of plants and trees, as more particularly described in the plans and specifications approved by the City Engineer of the City of Rohnert Park on Landscape Construction Documents for SOMO Village Neighborhood C, SOMO Village Rohnert Park, California, September 14, 2002, prepared by Vandertoolen and Associates, 31 Sheets (Sheets (L-0.0-L12.2), and approved by the City Engineer on November 4, 2022. The execution and filing of this Notice of Completion are authorized by California Civil Code Sections 8182 and 8184 and City Council Resolution No. 2025-____, adopted by the City Council on ______________. Dated: _____________________, 2025 CITY OF ROHNERT PARK 4934-6313-3537 v1 ES21-0001/EP21-0004/GR21-0011/LS22-0004 _______________________________ Name: City Engineer The undersigned certifies that he/she is authorized to and does make this verification on behalf of the City of Rohnert Park; that he/she has read the foregoing notice and knows the contents thereof; and that the undersigned declares under penalty of perjury that the foregoing is true and correct to the best of his/her knowledge. Executed on this ______ day of ______________, 2025, at Rohnert Park, California. CITY OF ROHNERT PARK _______________________________ Name: City Engineer 4922-5655-0241 v1 ES21-0001/EP21-0004/GR21-0011/LS22-0004 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 (Space Above This Line for Recorder's Use Only) Exempt from recording fee per Gov. Code § 27383 Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4) NOTICE OF ACCEPTANCE OF IMPROVEMENTS SOMO VILLAGE PHASE 1N-A PARK AND LANDSCAPE PARTIAL IMPROVEMENTS WHEREAS, the City of Rohnert Park, a California municipal corporation (“City”), and SOMO Village LLC, a Delaware Limited Liability Company. (“Developer”) entered into that certain Public Improvement Agreement, dated January 25, 2023, and recorded on January 26, 2023, as Instrument No. 2023003411 in the Official Records of Sonoma County, California (the "Improvement Agreement") with respect to Phase 1N-A of the SOMO Village Planned Development project (the “Project”), more particularly described in Exhibit A of the Improvement Agreement. WHEREAS, Developer has completed construction of a portion of the improvements required to be completed under the Improvement Agreement, namely Park C, which includes a playground, grass area, walkway, benches, drinking fountain, installation of plants and trees with Phase 1N-A, as required pursuant to the Improvement Agreement (the “Improvements”). WHEREAS, the Improvements are for the purpose of providing a community park within the Project. WHEREAS, the City desires to accept the Improvements pursuant to the requirements of Rohnert Park Municipal Code Section 16.16.100. WHEREAS, the City Manager is authorized to execute this Notice of Acceptance of Improvements pursuant to City Council Resolution No. 2025-____, adopted by the City Council on _____________. WHEREAS the City intends to use the Improvements for the above described purposes. NOW, THEREFORE, the City hereby accepts the Improvements. Dated: __________________ CITY OF ROHNERT PARK _________________________________ Marcela Piedra City Manager Authorized by Rohnert Park City Council Resolution No. 2025-____ adopted on ____________ and Rohnert Park Municipal Code Section 16.16.100 adopted by Ordinance 744 in 2005 4922-5655-0241 v1 ES21-0001/EP21-0004/GR21-0011/LS22-0004 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ) § COUNTY OF SONOMA ) On __________________ before me, _______________________________________, (here insert name and title of the officer) personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ________________________________ (Seal) ITEM NO. 7.J. 4916-3015-2033 v1 1 Meeting Date: September 9, 2025 Department: Public Works Submitted By: Amanda Bunte, Acting Public Works Director Prepared By: Cortney Bowser, Management Analyst II Agenda Title: By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with MeterSYS, LLC in an amount not to exceed $195,913.00 to Provide Project Management Services for the First Phase of the Potable Water Metering System Improvements Project (CIP2019-18). (This Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of CEQA Guidelines. (14 Cal. Code Regs. § 15301)). RECOMMENDED ACTION: Authorize the City Manager to Execute a Consultant Services Agreement with MeterSYS, LLC in an amount not to exceed $195,913.00 to provide Project Management Services for the first phase of the Potable Water Metering System Improvements Project (CIP2019-18). BACKGROUND: In support of the City of Rohnert Park’s Potable Water Metering System Improvements Project (CIP 2019-18), the City issued a Request for Proposals (RFP) seeking a qualified consultant to manage, coordinate, and implement the installation of new water meters and a new advanced metering infrastructure (AMI) system. The scope of work outlined in the RFP included the replacement of existing water meters and registers, the installation of AMI-capable water meter box lids with thru-pit antennas, and the development of a web-based customer portal to monitor water use and provide payment portal options for residents. The RFP detailed a comprehensive scope of services covering all aspects of the project lifecycle, including: • Project Assessment – Review the City's Water Meter and Meter Reading Technology Upgrade Planning Report (MC Engineering, January 2023); coordination with City staff; familiarization with billing, asset management, and work order systems; and field inspections of meter locations. • Project Management and Design – Ongoing coordination with City departments; development of an implementation plan including schedule, phasing, and communication strategies; strategies for system overlap during transition; integration of new AMI system into existing billing software (Tyler Munis); and development of training and support materials for staff. • Procurement Support – Assistance in negotiating the purchase of meters and AMI components, as well as evaluating long-term service agreements for AMI data platforms. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.J. 4916-3015-2033 v1 2 • Customer Portal Selection – Preparation of a separate RFP for selecting a web-based customer water usage and payment portal; technical evaluation of responses; and presentation of options to City Council for direction. • Design and Bid Preparation – Drafting of new engineering standard details, and preparation of plans, specifications, and engineer’s estimates (PS&E) for the public bid of the first phase of meter and AMI system installation. This comprehensive approach is intended to ensure a smooth transition to an AMI system that improves water use efficiency, enhances customer service, and supports long-term utility management goals. ANALYSIS: Following the release of the Request for Proposals (RFP) for professional consulting services to implement the City’s Potable Water Metering System Improvements Project (CIP2019-18), the City received five qualified proposals from experienced firms. Each proposal was reviewed and evaluated by a panel of City staff, using a scoring matrix based on the following criteria: relevant experience, qualifications of proposed personnel, thoroughness of the proposal, and project schedule. After careful assessment and scoring, followed by interviews of the top three ranked firms, MeterSYS was selected as the top-ranked consultant. MeterSYS demonstrated a strong technical understanding of the project requirements, an adaptable and service-oriented project approach, and extensive experience with AMI implementation and integration with municipal billing systems. Their proposal reflected a comprehensive understanding of the City’s goals, and their team showed strong capability in managing public sector utility projects of similar size and complexity. MeterSYS stood out for their collaborative engagement style, proposed strategies for managing the dual-system transition, and their experience with customer-facing water use portals. Their interviews and follow-up responses further reinforced the review team’s confidence in their ability to partner effectively with City staff. Staff recommend entering into a Consultant Services Agreement with MeterSYS to provide Project Management Services for the first phase of the Potable Water Meter System Improvements Project. The proposed agreement will be for an amount not to exceed $195,913.00 and will remain in effect through December 31, 2026. Phase One includes project assessment, development of the implementation plan, assistance with procurement, customer portal selection, and preparation of bid- ready design documents for construction. Phase Two of this project will be provided by MeterSYS under a separate agreement and will cover construction project management during the implementation process. Staff will return to Council to recommend approval of these additional services at the time the project is bid and the construction contract is presented for award, which is tentatively anticipated in Spring 2026. ENVIRONMENTAL ANALYSIS: The project is categorically exempt from CEQA under Article 19, Section 15301 (Existing Facilities). The exemption applies to the operation, repair, maintenance, or minor alteration of existing public facilities and topographical features where there is negligible or no expansion of use. Here, the project consists solely of replacing existing water infrastructure that has reached the end of its service life without any increase in capacity or change in use. Accordingly, the project qualifies for exemption under Section 15301. ITEM NO. 7.J. 4916-3015-2033 v1 3 STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action is consistent with the Strategic Plan Goal to focus on infrastructure and beautification. OPTIONS CONSIDERED: 1. Staff recommends authorizing the City Manager to execute a Consultant Services Agreement with MeterSys for project management services for the Potable Water Metering Improvement Project CIP2019-18 in an amount not to exceed $195,913.00. This action provides for project management services for a term which expires on December 31, 2026, for this critical project. 2. The City Council could decide not to authorize the City Manager to execute the Consultant Services Agreement with MeterSys for project management services for the Potable Water Metering Improvement Project CIP2018-18. This would require staff to provide project management services; however, staff do not have the resources or capacity to complete this work. FISCAL IMPACT/FUNDING SOURCE: This project has multiple funding sources with a total budget of $5,889,750 of which $5,520,750 is currently available. The fiscal impact of this Consultant Services Agreement is $195,913.00 which will come from the project budget for CIP2019-18. Department Head Approval Date: 8/20/25 Finance Approval Date: 8/19/25 City Attorney Approval Date: 8/21/25 City Manager Approval Date: 8/25/25 Attachments: 1. MeterSYS, LLC Consultant Services Agreement Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 1 CONSULTANT SERVICES AGREEMENT RE: PROJECT MANAGEMENT FOR POTABLE WATER METERING SYSTEM IMPROVEMENTS – PHASE 1, PROJECT NO. 2019-18 This AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is entered into as of the day of _, 2025, by and between the City of Rohnert Park (“City”), a California municipal corporation, and MeterSYS, LLC (“Consultant”), a North Carolina limited liability company (LLC), with reference to the following facts, understandings and intentions. Recitals WHEREAS, City desires to obtain project management services for Potable Water Metering System Improvements; and WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to provide such services described in Section 3 of this Agreement; and WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the services described in Section 3, subject to the terms and conditions of this Agreement. Agreement NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1. Incorporation of Recitals. The recitals and all defined terms set forth above are hereby incorporated into this Agreement as if set forth herein in full. 2. Project Coordination. Authorized representatives shall represent City and Consultant in all matters pertaining to this Agreement. A. City. The City Manager or his/her designee shall represent City for all purposes under this Agreement, except where approval for the City is specifically required by the City Council. The Senior Civil Engineer is hereby designated as the project manager (“Project Manager”). The Project Manager shall supervise the progress and execution of this Agreement. B. Consultant. Consultant shall assign P. Andrew (Andy) Honeycutt to have overall responsibility for the progress and execution of this Agreement for Consultant. 3. Scope and Performance of Services A. Scope of Services. Subject to such policy direction and approvals as the City through its staff may determine from time to time, Consultant shall perform the services set out in the “Scope of Work” attached hereto as Exhibit A and incorporated herein by reference. OAK #4858-0652-4811 (Rev. 10/23) Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 2 B. Time of Performance. Consultant’s services are to commence upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully executed agreement from City and obtaining and delivering the required insurance coverage, and satisfactory evidence thereof, to City. Consultant’s services are to be completed not later than December 31, 2026. Consultant shall perform its services in accordance with the schedule attached hereto as Exhibit A. Any changes to these dates in either this Section 3 or Exhibit A must be approved in writing by the City. C. Standard of Quality. City relies upon the professional ability of Consultant as a material inducement to entering into this Agreement. All work performed by Consultant under this Agreement shall be performed: (1) with due diligence, using its best efforts to perform and coordinate all activities in a timely manner; (2) in accordance with all applicable legal requirements; and (3) with the standard of quality ordinarily expected of competent professionals in Consultant’s field of expertise. Consultant shall correct, at its own expense, all errors made in the provision of services under this Agreement. In the event that Consultant fails to make such correction in a timely manner, City may make the correction and charge the cost thereof to Consultant. 4. Compensation and Method of Payment. A. Compensation. The compensation to be paid to Consultant, including both payment for professional services and reimbursable expenses, shall be at the rate and schedules attached hereto as Exhibit B, and incorporated herein by reference. However, notwithstanding the foregoing, Consultant shall be required to complete all work identified in Exhibit A in an amount not to exceed the total cost identified in Exhibit B, and in no event shall the amount City pays Consultant exceed One Hundred Ninety-Five Thousand Nine Hundred Thirteen Dollars and No Cents ($195,913.00). The City’s payment under this Agreement shall not be deemed a waiver of unsatisfactory work, even if such defects were known to the City at the time of payment. B. Timing of Payment. (1) Consultant shall submit itemized monthly statements for work performed. All statements shall include adequate documentation demonstrating work performed during the billing period and shall conform to Federal Funding invoicing requirements, if applicable. Except as otherwise provided herein, City shall make payment, in full, within thirty (30) days after City’s approval of the invoice. (2) Payments due and payable to Consultant for current services must be within the current budget and within an available, unexhausted and unencumbered appropriation of the City. In the event the City has not appropriated sufficient funds for payment of Consultant services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year; payment for additional work is conditional upon future City appropriation. C. Changes in Compensation. Consultant will not undertake any work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement without prior Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 3 written amendment to this Agreement. City shall have the right to amend the Scope of Work within the Agreement by written notification to Consultant. In such event, the compensation and time of performance shall be subject to renegotiation upon written demand of either party to the Agreement. Consultant shall not commence any work exceeding the Scope of Work without prior written authorization from the City. Failure of Consultant to secure City’s written authorization for extra or changed work shall constitute a waiver of any and all right to adjustment in the contract price or time due, whether by way of compensation, restitution, quantum meruit, etc. for work done without the appropriate City authorization. D. Taxes. Consultant shall pay all taxes, assessments and premiums under the federal Social Security Act, any applicable unemployment insurance contributions, Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes or assessments now or hereafter in effect and payable by reason of or in connection with the services to be performed by Consultant. E. No Overtime or Premium Pay. Consultant shall receive no premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours per work week, or work performed during non-standard business hours, such as in the evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it be in the form of sick leave, administrative leave, or for any other form of absence. F. Litigation Support. Consultant agrees to testify at City’s request if litigation is brought against City in connection with Consultant’s work product. Unless the action is brought by Consultant or is based upon Consultant’s negligence, City will compensate Consultant for the preparation and the testimony at Consultant’s standard hourly rates, if requested by City and not part of the litigation brought by City against Consultant. 5. Term. This Agreement shall commence upon its execution by both parties and shall continue in full force and effect until completed, amended pursuant to Section 19, or otherwise terminated as provided herein. 6. Inspection. Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to the Project Manager’s inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed. 7. Ownership of Documents. Title, including the copyright and all intellectual property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings, descriptions, designs, data, photographs, reports and any other final work products compiled, prepared or obtained by Consultant under the Agreement shall be vested in City, none of which shall be used in any manner whatsoever by any person, firm, corporation, or agency without the expressed written consent of the City. Consultant shall assume no responsibility for the unintended use by others of such final work products which are not related to the scope of the services described under this Agreement. Basic survey notes and sketches, charts, computations, and other data prepared or obtained under the Agreement shall be made available, upon request, Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 4 to City without restriction or limitations on their use. Consultant may retain copies of the above- described information but agrees not to disclose or discuss any information gathered, discussed or generated in any way through this Agreement without the written permission of City during the term of this Agreement, unless required by law. 8. Employment of Other Consultants, Specialists or Experts. Consultant will not employ or otherwise incur an obligation to pay other consultants, specialists or experts for services in connection with this Agreement without the prior written approval of the City. 9. Conflict of Interest Requirements. A. Consultant covenants and represents that neither it, nor any officer or principal of its firm, has, or shall acquire any investment, income, business entity, interest in real property, or other interest, directly or indirectly, which would conflict in any manner with the interests of City, hinder Consultant's performance of services under this Agreement, or be affected in any manner or degree by performance of Consultant’s services hereunder. Consultant further covenants that in the performance of the Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the appearance of any conflicts of interest, with the interests of the City in the performance of the Agreement. B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant: (1) will not have the power to make any governmental decision, including whether to: approve any rates, rules, regulations, policies, standards, or guidelines of the City or any of its subdivisions; adopt or enforce any laws; issue, deny, suspend, or revoke any permit, license, application, certificate, order, or any similar authorization or entitlement; authorize, modify, or renew any form of City contract; grant approval to any City contract specifications on behalf of the City; or grant City approval for any plans, designs, reports, or similar; and (2) will not participate in the making of any governmental decision in the equivalent of a staff capacity. For the purposes of this provision, “participating in a governmental decision” includes providing information, an opinion, or a recommendation directly to any person at the City empowered to make a decision on behalf of the City without significant intervening substantive review; and (3) will not perform the same duties for the City that would otherwise be performed by a staff member required to report under the City’s conflict of interest code. (2 Cal. Code Regs. § 18700.3.) 10. Liability of Members and Employees of City. No member of the City and no other officer, elected official, employee or agent of the City shall be personally liable to Consultant or otherwise in the event of any default or breach of the City, or for any amount which may become due to Consultant or any successor in interest, or for any obligations directly Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 5 or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by law, the City shall have no liability or responsibility for any accident, loss, or damage to any work performed under this Agreement whether prior to its completion or acceptance or otherwise. 11. Indemnity. A. Indemnification. To the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless City and any and all of its officers, officials, employees, agents and volunteers (“Indemnified Parties”) from and against any and all liability (including liability for claims, demands, damages, obligations, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs and expert witness fees) of any nature (“Liability”), whether actual, alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties. 1. For design professionals (as that term is defined by statute) acting within the scope of their professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened, which arise out of, pertain to, or relate to Consultant’s negligence, recklessness, or willful misconduct, or as may be provided by statute in Civil Code § 2782.8, as may be amended from time to time. 2. The only exception to Consultant’s responsibility to indemnify, protect, defend, and hold harmless the Indemnified Parties from Liability is due to the active negligence or willful misconduct of City or its elective or appointive boards, officers, agents and employees. B. Scope of Obligation. Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this Section 11 shall include the duty to defend (by counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Consultant under worker’s compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Consultant and shall continue to bind the parties after termination/completion of this Agreement. This indemnification shall be regardless of and not in any way limited by the insurance requirements of this contract. This indemnification is for the full period of time allowed by law and shall survive the termination of this agreement. Consultant waives any and all rights to express or implied indemnity against the Indemnified Parties concerning any Liability of Consultant arising out of or in connection with the Agreement or Consultant’s failure to comply with any of the terms of this Agreement. C. Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this Section 11 shall not be excused because of Consultant’s inability to evaluate Liability, or Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 6 because Consultant evaluates Liability and determines that Consultant is not or may not be liable. Consultant must respond within thirty (30) calendar days to any tender by the City, unless the time for responding has been extended by an authorized representative of the City in writing. If Consultant fails to timely accept such tender, in addition to any other remedies authorized by law, as much of the money due or that may become due to Consultant under this Agreement as shall reasonably be considered necessary by the City may be retained by the City until disposition has been made of the matter subject to tender, or until Consultant accepts the tender, whichever occurs first. Consultant agrees to fully reimburse all costs, including but not limited to attorney’s fees and costs and fees of litigation incurred by the City in responding to matters prior to Consultant’s acceptance of the tender. 12. Independent Contractor. It is expressly agreed that Consultant, in the performance of the work and services agreed to be performed by Consultant, shall act as and be an independent contractor and not an agent or employee of City and shall have responsibility for and control over the details and means of providing its services under this Agreement. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the services under this Agreement. As an independent contractor, Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City’s employees, and Consultant hereby expressly waives any claim it may have to any such rights. Consultant, its officers, employees and agents shall not have any power to bind or commit the City to any decision. 13. Compliance with Laws. A. General. Consultant shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance and approvals which are legally required for Consultant to practice its profession. City is not responsible or liable for Consultant’s failure to comply with any or all of the requirements contained in this paragraph or in this Agreement. B. Workers’ Compensation. Consultant certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Consultant certifies that it will comply with such provisions before commencing performance of the Agreement and at all times in the performance of the Agreement. C. Prevailing Wage. Consultant and Consultant’s subcontractors (if any) shall, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates to workers and professionals as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2. Copies of the applicable wage determination are on file at the City’s office of the City Clerk. Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 7 D. Injury and Illness Prevention Program. Consultant certifies that it is aware of and has complied with the provisions of California Labor Code § 6401.7, which requires every employer to adopt a written injury and illness prevention program. E. Business Licenses. Unless exempt by law, Consultant and all subcontractors shall have acquired, at Consultant’s expense, a business license from the City in accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City’s issuance of an authorization to proceed with the Services. Such license(s) shall be kept valid throughout the term of this Agreement. City may withhold compensation from Consultant until such time as Consultant complies with this section. 14. Confidential Information. All data, documents, discussions or other information developed or received by or for Consultant in performance of this Agreement are confidential and not to be disclosed to any person except as authorized by City or as required by law. 15. Assignment; Subcontractors; Employees A. Assignment. Consultant shall not assign, delegate, transfer, or convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in or to the same or any part thereof without the City’s prior written consent, which shall be in the City’s sole discretion. Any assignment without such approval shall be void and, at the City’s option, shall immediately cause this Agreement to terminate. B. Subcontractors; Employees. Consultant shall be responsible for employing or engaging all persons necessary to perform the services of Consultant hereunder. No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors are deemed to be employees of Consultant, and Consultant agrees to be responsible for their performance. Consultant shall give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and shall keep the work under its control. If any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, it shall be discharged immediately from the work under this Agreement on demand of the Project Manager. 16. Insurance. Without limiting Consultant’s indemnification provided herein, Consultant shall, at its own expense, procure and maintain insurance that complies with the requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated by reference. Consultant shall upon thirty (30) days’ notice comply with any changes in the amounts and terms of insurance as may be required from time-to-time by City’s risk manager. 17. Termination of Agreement; Default. A. This Agreement and all obligations hereunder may be terminated at any time, with or without cause, by the City upon five (5) days’ written notice to Consultant. B. If Consultant fails to perform any of its obligations under this Agreement within the time and in the manner herein provided or otherwise violates any of the terms of this Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 8 Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice. In such event, Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to the total fees specified in the Agreement as the services satisfactorily rendered by Consultant bear to the total services otherwise required to be performed for such total fee; provided, however, that the City shall deduct from such amount the amount of damages, if any, sustained by City by virtue of Consultant’s breach of the Agreement. C. In the event City terminates this Agreement without cause, Consultant shall be entitled to any compensation owed to it up to the time of such termination, it being understood that any payments are full compensation for services rendered prior to the time of payment. D. Upon termination of this Agreement with or without cause, Consultant shall turn over to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by Consultant or its subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this Agreement. Such materials shall become the permanent property of the City. Consultant, however, shall not be liable for City’s use of incomplete materials nor for the City’s use of complete documents if used for other than the project contemplated by this Agreement. 18. Suspension. City shall have the authority to suspend this Agreement and the services contemplated herein, wholly or in part, for such period as it deems necessary due to unfavorable conditions or to the failure on the part of Consultant to perform any provision of this Agreement. Consultant will be paid for satisfactory services performed prior to the date of suspension. During the period of suspension, Consultant shall not receive any payment for services or expenses incurred by reason of such suspension. 19. Merger; Amendment. This Agreement constitutes the complete and exclusive statement of the agreement between City and Consultant and shall supersede all prior negotiations, representations, or agreements, either written or oral. This document may be amended only by written instrument, signed by both the City and Consultant. All provisions of this Agreement are expressly made conditions. 20. Interpretation. This Agreement shall be interpreted as though it was a product of a joint drafting effort, and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted. 21. Litigation Costs. If either party becomes involved in litigation arising out of this Agreement or the performance thereof, the court in such litigation shall award reasonable costs and expenses, including attorneys’ fees, to the prevailing party. In awarding attorneys’ fees, the court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so, award the full amount of costs, expenses, and attorneys’ fees paid or incurred in good faith. 22. Time Is of the Essence. Time is of the essence in this Agreement. Upon receipt of a written notice from City to proceed with work required by this Agreement, Consultant shall immediately commence work to perform the services required in accordance with the schedule Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 9 of work. In the event that the Agreement does not include a fixed schedule for completion of work, Consultant shall diligently prosecute all work until completion. 23. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party in writing of the change of address. Notice shall be deemed communicated within seventy-two (72) hours from the time of mailing if mailed as provided in this section. If to City: City Clerk City of Rohnert Park - City Hall 130 Avram Avenue Rohnert Park, CA 94928 If to Consultant: MeterSYS Attn: P. Andrew (Andy) Honeycutt 301 S. McDowell St. Suite 125 Charlotte, NC 28204 24. Consultant’s Books and Records. A. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City and all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. B. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement. C. City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in the City Manager’s office. 25. Agreement Is Binding. The terms, covenants, and conditions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 10 26. Equal Employment Opportunity. Consultant is an equal opportunity employer and agrees to comply with all applicable state and federal regulations governing equal employment opportunity. Consultant will not discriminate against any employee or applicant for employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or national origin. Consultant will take affirmative action to ensure that applicants are treated during such employment without regard to race, religion, age, sex, creed, color, sexual orientation, marital status, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant further agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 27. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the right to provide, and to retain other consultants to provide, services that are the same or similar to the services described in this Agreement. 28. City Not Obligated to Third Parties. The City shall not be obligated to or liable for payment hereunder to any party other than Consultant. 29. Remedies/Waiver. No failure on the part of either party to exercise any term, covenant, condition, right or remedy hereunder shall operate as a waiver of any other term, covenant, condition, right or remedy that such party may have hereunder. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative. As a condition precedent to commencing legal action involving a claim or dispute against City arising from this Agreement, Consultant shall comply with the claims-presentation requirements under the Government Tort Claims Act, California Government Code Sections 900, et seq. and the Rohnert Park Municipal Code. 30. Severability. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had not been contained herein. 31. Exhibits. The following exhibits are attached to this Agreement and incorporated herein by this reference: A. Exhibit A: Scope of Work and Schedule of Performance B. Exhibit B: Compensation C. Exhibit C: Insurance Requirements 32. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 OAK #4858-0652-4811 (Rev. 10/23) 11 8/4/2025 when at least one copy hereof shall have been signed by both parties. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. The parties hereby expressly agree to the use of electronic signatures, which shall be deemed to have the same effect as an original signature. 33. News Releases/Interviews. All Consultant and subcontractor news releases, media interviews, testimony at hearings and public comment shall be prohibited unless expressly authorized by City. 34. Applicable Law; Venue. This Agreement shall be construed and interpreted according to California law. In the event that suit shall be brought by either party hereunder, the parties agree that a trial of such action shall be held exclusively in a state court in the County of Sonoma, California. 35. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms. IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first above written. CITY OF ROHNERT PARK METERSYS, LLC By: Marcela Piedra, City Manager (Date) Per Minute Order adopted by the Rohnert Park City Council at its meeting of , 2025. By: Jamie Cannon, Risk Manager (Date) By: Betsy Howze, Finance Director (Date) ATTEST: By: City Clerk APPROVED AS TO FORM: By: City Attorney By: P. Andrew (Andy) Honeycutt (Date) President and Chief Consulting Officer Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 Exhibit A C i t y o f R ohner t Park| CIP 1918 Project Approach MeterSYS has developed a predictable, comprehensive approach to full turn-key AMI implementation program management associated with organizational business process changes as an outcome of reading automation. With our direct AMI experience with leading AMI solutions, our consulting team is skilled in leading the evaluation, selection, and implementation process in coordination with City staff. Effective engagement of all key stakeholders will be critical to the long-term success of the project. MeterSYS will provide daily coordination for projects and tasks and the corresponding delivery of validated systems design, quality controls, and effective communications both internally and externally. We will carefully review and assess both the project charter and communications strategy and recommend application of best practices based on years of cumulative AMI experience. Assuming the consolidated project plan will require updates and adjustments, we will coordinate the master implementation plan with the project team and gain acceptance with clear objectives and timelines. Phase I – AMI Project Assessment and Solution Selection MeterSYS takes prides in democratizing AMI and works to educate users on the different system components, down to the underlying technology and comparing components and functionality across different vendors. This allows improved decision-making and selection of a “best-fit” solution. We see our role to remain a neutral party that educates and guides the City through stages of evaluation and solution selection. A major component of successful procurement is the involvement of all departments that will be responsible or utilizing and maintaining the AMI system. To highlight value of the investment, MeterSYS will work with City staff to inform leadership of the benefits of AMI and the results of the program, the advantages to customer engagement, and the enhancements of operational efficiencies through automation. SOLUTION SELECTION MeterSYS helps utilities build an solictation document (NIB, RFP) tailored to sourcing an AMI system that will achieve the goals and objectives specific to the City. With our experience across all major industry solutions, our consulting team is highly skilled in leading your staff through the decision-making process by comparing each solution design and respective technology, allowing your selection committee to make the best informed decision for a sustainable AMI solution over the expected 15-year life cycle. Organizational Discovery for Goal Setting and Project Objectives Capital and Operational Cost Estimates Development of Detailed Requirements and Request for Proposals Content Procurement Support and Technical Advisory Services Metering Technology Solution Selection with Final Contract Negotiations 12 Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 C i t y o f R ohner t Park| CIP 1918 Milestone 1: Project Kickoff Preparation of City requirements requires many aspects of current state operational analysis including: • Review and assessment of the Water Meter and Meter Reading Upgrade Planning Report (MC Engineering) of data originating from Finance, Utility Billing (UB), Customer Service, Metering, Water Distribution, Water Production, GIS/Asset Management/Work Order Management, HR/Resource Management, IT, Community Relations and Organizational Leadership. • Multi-vendor network design analysis. • Policy and ordinance implications, business process benefits, and customer service enhancements provided in a future state analysis using AMI as the technology foundation for operational change. • Software and systems analysis and anticipated process flows considering billing systems interfacing, WOM integration, and asset management benefits through data management and sharing with GIS/ESRI systems. • IoT/Smart Utility Design aligned with other City initiatives • Organizational Change Management (OCM) Planning to ensure the technology is leveraged and the data applied to all relevant business units and workflows. The project planning process provided by MeterSYS for the City may include a staffing plan that presents recommendations for updated job titles, descriptions, and duties to ensure the organization is redesigned as needed to best accommodate the AMI system and ensure the sustainability of the City’s investment through the creation of necessary maintenance and management roles. Any training needs identified to reassign or reclassify staff will be developed by our subject matter experts (SMEs) in tandem with the vendors and City leadership. In this phase, MeterSYS would provide technical and operational consulting support for key tasks and activities including: • Document the City’s current business processes. We will leverage any previously compiled information as ORGANIZATIONAL CHANGE MANAGEMENT KEY BENCHMARKS 1. AMI orientation 2. Leader for the acknowledgment and embracement of an AMI Vision 3. Project team(s) formation 4. Communication planning- internal 5. Resource allocation and alignment 6. Business case completion as needed 7. AMI procurement scope, bid, and solution selection 8. Implement AMI solution 9. AMI solution user configuration 10. AMI training initiated: field training, utility billing/customer service training 11. Deploy interim transition systems and monitor for performance 12. Active engagement of change during deployment/staff issue identification proactive 13. Testing and calibration of AMI solution 14. Active engagement of change during deployment/staff issue identification proactive 15. Deploy Customer Portal- utilization and promotion 16. Operation of parallel metering systems concluded 17. AMI training completed, proficiencies determined 18. AMI solution achieves functionality, metrics are socialized, tracked, and supported SOCIALIZATION OF PLANNED CHANGE AND BASIS FOR CHANGE ACHIEVE LEADERSHIP BUY-IN AND ADVOCACY ACHIEVE STAFF BUY-IN AND EXECUTE APPROPRIATE TRAINING ESTABLISH CRITERIA FOR PERFORMANCE MEASUREMENTS OF CHANGE June 2 02 5 13 Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 C i t y o f R ohner t Park| CIP 1918 June 2 02 5 14 applicable and work closely with staff through interviews, jobs shadowing, and work sessions to understand and capture current state operations. • Conduct an Organizational Readiness and Gap Analysis in advance of the project commencement to allow for • proper resource planning. • Establish recommendations for process adjustments, including workflows and automation preparation ahead of AMI implementation. The documentation of future state business processes will be developed in collaboration with the City to incorporate user perspectives and allow for creative problem solving. The experienced team at MeterSYS will inform the City on what to expect from the AMI system and will help build creativity into using the system to apply data and automation intentionally and with consideration for creating an ideal future state environment and organization. Having guided dozens of utilities through the AMI upgrade process, MeterSYS SMEs are familiar with key functions and will utilize best practices to provide practical enhancements to streamline activities and improve efficiencies. The City recognizes that the project will impact the way they do business and to accommodate for training and process redesign to ensure the technology and data from the AMI system is applied to operations. Much of the early planning efforts conducted by the City along with experienced AMR operations will aid in the change management and requirements development process. Common Goals for AMI Solution Selection: MeterSYS will work diligently with City staff to identify requirements for the RFP draft that feed broad utility goals for resource management and conservation, enhanced customer service, and operational efficiency gains while replacing infrastructure that has met or exceeded useful life. The actions of this step articulate City objectives for: • Professional Services (Program Management and Engineering, IT Services, Installation Services) • Hardware (Water Meters, Radio Endpoints, AMI Network, Remote Disconnect, Leak Sensor, IoT) • Software (Licensing, Servers, Storage, etc.) • Annual Maintenance and Support Preparation of Solicitation Documents: We subscribe to an inclusive solicitation process and encourage innovation in vendor responses. MeterSYS will provide solicitation support services including development of detailed specifications for the procurement specifications, management of vendor communications and outreach, facilitation of site visits and managing the pre-bid meeting. MeterSYS will operate as an extension of City staff that minimizes the burden on City staff while remaining inclusive. MeterSYS will provide the City with the best value approach incorporating into the specifications a weighted evaluation of the services and technology features required and desired by the Utilities Division staff and compliant with the State of California and the City procurement requirements. We will tailor the MeterSYS Procurement Workbook according to the preferences of the City and further refine through in-person work sessions with the collective team. The City will have multiple decision-making opportunities including controls ahead of the RFP issuance, in advance of issuing the responses and recommendations to City leadership staff, and at the elected official level before or after legal review. Milestone 2: Discovery Assessment Preparation of City requirements requires many aspects of current state operational analysis including: • Collection and analysis of data originating from Finance, Utility Billing (UB), Customer Service, Metering, Water Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 C i t y o f R ohner t Park| CIP 1918 June 2 02 5 15 Distribution, Water Production, GIS/Asset Management/Work Order Management, HR/Resource Management, IT, Community Relations and Organizational Leadership. • Multi-vendor network design analysis. • Policy and ordinance implications, business process benefits, and customer service enhancements provided in a future state analysis using AMI as the technology foundation for operational change. • Software and systems analysis and anticipated process flows considering billing systems interfacing, WOM integration, and asset management benefits through data management and sharing with GIS/ESRI systems. • IoT/Smart Utility Design aligned with other City initiatives • Organizational Change Management (OCM) Planning to ensure the technology is leveraged and the data applied to all relevant business units and workflows. The project planning process provided by MeterSYS for the City may include a staffing plan that presents recommendations for updated job titles, descriptions, and duties to ensure the organization is redesigned as needed to best accommodate the AMI system and ensure the sustainability of the City’s investment through the creation of necessary maintenance and management roles. Any training needs identified to reassign or reclassify staff will be developed by our subject matter experts (SMEs) in tandem with the vendors and City leadership. In this phase, MeterSYS would provide technical and operational consulting support for key tasks and activities including: • Document the City’s current business processes. We will leverage any previously compiled information as applicable and work closely with staff through interviews, jobs shadowing, and work sessions to understand and capture current state operations. • Conduct an Organizational Readiness and Gap Analysis in advance of the project commencement to allow for proper resource planning. • Establish recommendations for process adjustments, including workflows and automation preparation ahead of AMI implementation. The documentation of future state business processes will be developed in collaboration with the City to incorporate user perspectives and allow for creative problem solving. The experienced team at MeterSYS will inform the City on what to expect from the AMI system and will help build creativity into using the system to apply data and automation intentionally and with consideration for creating an ideal future state environment and organization. Having guided dozens of utilities through the AMI upgrade process, MeterSYS SMEs are familiar with key functions and will utilize best practices to provide practical enhancements to streamline activities and improve efficiencies. The City recognizes that the project will impact the way they do business and to accommodate for training and process redesign to ensure the technology and data from the AMI system is applied to operations. Much of the early planning efforts conducted by the City along with experienced AMR operations will aid in the change management and requirements development process.Professional Services (Program Management and Engineering, IT Services, Installation Services) • Hardware (Water Meters, Radio Endpoints, AMI Network, Remote Disconnect, Leak Sensor, IoT) • Software (Licensing, Servers, Storage, etc.) • Annual Maintenance and Support Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 C i t y o f R ohner t Park| CIP 1918 June 2 02 5 16 Milestone 3: Development of Plans, Specifications & Estimate MeterSYS will provide professional oversight and technical assistance for development of the specific requirements with a goal of yielding optimal operational and financial value from AMI for both staff and utility customers. The overall objective within this milestone is to further refine the design requirements and operational goals for customers served by the utility and position the City to seek proposals from qualified vendors for transitioning the system to new technologies. Our strategic benefit for the City is understanding – in significant detail – the nuances of propagation analysis across the spectrum of AMI vendors. As part of our project management services, we will assemble a detailed propagation analysis packet that includes service locations and network site plans that will be included in the RFP document as well as detailed options for IoT/Smar t Utility network infrastructure and open platform solutions. System Head-End Control Computer and MDM Software: As the City contemplates licensing and hosting AMI software as part of the RFP process, we will work with City IT to evaluate the key components of licensing and hosting within the solicitation. Most end-user license agreements contain detailed language defining long-term support costs, performance standards, version updates, and support response times that will be fully evaluated as part of requirements development for the RFP. Business Continuity Protections: MeterSYS will work with City IT resources to coordinate the effective protections through specific requirements for business continuity within the data management environments using a fault tolerant architecture as well as disaster recover through daily system and database backups stored both on-site and at a secure off-site facility. Data Management, Governance, and Security: MeterSYS will work with City technology specialists to establish organizational quality standards for information architecture and data management to ensure applications and analytics are reliable, consistent, and scalable. Meter Installation Planning: Considering our unique experiences in AMI implementation and on-going operations, our team will work with the City to develop specifications for proper field installations. Through proper planning and detailed specifications, the procurement process will help mitigate risks associated with field installation, including customer-based complaints and data quality concerns. Ancillary Project Components: MeterSYS will coordinate with the City to identify any ancillary components of the project that should be associated with the AMI solicitation. Beyond meters, the City may contemplate standardization or improvements to meter boxes, setters, valves, hydrants, distribution pressure monitoring, distribution leak detection, metering areas, and other related utility infrastructure operations. Milestone 4: Procurement Support and Technical Advisory Services Successful solution procurement combines MeterSYS’s planning and bid solicitation experience with a defined and targeted plan of work. The City will benefit from proper specifications development, transparent and compliant procurement actions, broad understanding and support of the technology, and direct market feedback to prepared estimates (i.e. cost validation). Common Goals for AMI Solution Selection: MeterSYS will work diligently with City staff to identify requirements for the RFP draft that feed broad utility goals for resource management and conservation, enhanced customer service, and operational efficiency gains while replacing infrastructure that has met or exceeded useful life. The actions of this step articulate City objectives for: Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 C i t y o f R ohner t Park| CIP 1918 June 2 02 5 17 Preparation of Solicitation Documents: We subscribe to an inclusive solicitation process and encourage innovation in vendor responses. MeterSYS will provide solicitation support services including development of detailed specifications for the RFP, management of vendor communications and outreach, facilitation of site visits and managing the pre-bid meeting. MeterSYS will operate as an extension of City staff that minimizes the burden on City staff while remaining inclusive. MeterSYS will provide the City with the best value approach incorporating into the specifications a weighted evaluation of the services and technology features required and desired by the Utilities Division staff and compliant with the State of California and the City procurement requirements. We will tailor the MeterSYS Procurement Workbook according to the preferences of the City and further refine through in-person work sessions with the collective team. The City will have multiple decision-making opportunities including controls ahead of the RFP issuance, in advance of issuing the responses and recommendations to City leadership staff, and at the elected official level before or after legal review. Milestone 5: Contract Negotiation and Engagement Documents Our senior consultants are very skilled in AMI vendor contract reviews including the development of AMI implementation statements of work (SOW), terms, and conditions. As specialists in water system AMI solutions, we track market prices for all components of the technology, and we understand the areas of opportunity for negotiated value. Our approach to this milestone includes: • Focus efforts on comparative translation of RFP response to contract terms and conditions • Conduct unit price and professional services negotiations, best value determinations, risks identification • Typical 60-day vendor contracting and client approval cycle • Contain clear SOW and strong performance requirements • Significant oversight to define software and meter/network installation terms and conditions • Negotiations include defining future operational costs, training quality, and warranty management processes Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 18 Exhibit B C i t y o f R ohner t Park | P r oje c t No. 2019- 1 8 Detailed Cost Breakdown- Phase 1 Phase Fee 1.1 City Discovery and Goal Settting $12,470 1.2. Engineering Standards Review $7,640 1.3 Meter to Cash Billing Process Review $8,300 1.4 AMI Solution Technical Requirements Development- Proc urement $26,040 1.5 Field Surveys and Infrastructure Assessments $16,920 1.6 Bidder Interviews and Shortlisting $10,740 1.7 Preferred Solution Negotiation Support $12,230 1.8 Project Administration $18,460 1.9 Development of Implementation Plan Scenario “H” $19,095 1.10 Communications and Public Relations Planning $5,760 1.11 Systems Integration Planning $12,610 1.12 Develop and Issue RFP for Customer Engagement Platform $16,470 1.13 PS&E Bid Specificatios for AMI Infrastructure and Installation $11,910 1.14 Negotiate and Finalize Contract Terms and Conditions for Metering Equipment and Installation $3,600 Other Operational Costs $13,668 TOTAL $195,913 Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 Exhibit C OAK #4858-0652-4811 (Rev. 10/23) 19 EXHIBIT C INSURANCE REQUIREMENTS for Consultant Services Agreement Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, or employees. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if consultant provides written verification it has no employees) 4. Professional Liability (Errors and Omissions) Insurance appropriates to Consultant’s profession, with a limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if later revisions used). Primary Coverage Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 Exhibit C OAK #4858-0652-4811 (Rev. 10/23) 20 For any claims related to this contract, Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of Consultant’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work; 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work; and 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. Verification of Coverage Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 Exhibit C OAK #4858-0652-4811 (Rev. 10/23) 21 listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Docusign Envelope ID: 3ACFF3A6-818C-4C8F-9910-A094CEC2CA79 22 CERTIFICATE OF CONSULTANT I HEREBY CERTIFY that I am the President , and a duly authorized representative of the firm of MeterSYS, LLC , whose address is 301 S. McDowell St, Suite 125 Charlotte, NC 28204 , and that neither I nor the above firm I here represent has: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit to secure this Agreement. b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the Agreement; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the Agreement; Except as here expressly stated (if any); I acknowledge that this certificate is subject to applicable State and Federal laws, both criminal and civil. 8/4/2025 Date Signature OAK #4858-0652-4811 (Rev. 10/23) ITEM NO. 7.K. 1 Meeting Date: September 9, 2025 Department Administration Submitted By: Marcela Piedra, City Manager Prepared By: Betsy Howze, Finance Director Agenda Title: By Minute Order, Authorize the Mayor to Execute and Deliver the City’s Response to the Grand Jury Report Titled “Local Fees, Local Subsidies” RECOMMENDED ACTION: Consider authorizing the Mayor to execute and deliver the City’s Response to the Grand Jury report titled “Local Fees, Local Subsidies” BACKGROUND AND ANALYSIS: On June 13, 2025, the Sonoma County Civil Grand Jury delivered its Final Report 2024-25. It included a report titled “Local Fees, Local Subsidies.” The City is required to respond to the Grand Jury’s findings and recommendations within 90 days. The report included the following language describing the issue: Sometimes, governing bodies decide it's in the public interest to charge less than the full cost for certain services. For example, local governments often use General Fund subsidies to reduce fees for youth recreational programs to encourage more participation. In contrast adult recreational programs are usually expected to cover their full costs. Similarly, building permit fees may be reduced for projects that benefit the public, such as daycare centers. These policy decisions are up to the governing body. A challenge with fee subsidies is that if the governing body or staff doesn't closely monitor changes, a previously subsidized fee can shift to a full-cost fee, causing steep increases. ln the Santa Rosa example, a fee increased tenfold without being flagged when presented to the governing body. The increase was approved without council members recognizing the magnitude of the increase. This led to public outrage. While the increase was legal, it caused significant disruption and led to heartfelt apologies by City Council Members. The Grand Jury made recommendations it believes will provide added transparency for actions related to the setting of fees for services. City’s fee-setting existing practices and protocols. Within 90 days (September 11, 2025) of the Final Report publication (June 13, 2025) Rohnert Park is required to respond to four findings and three recommendations shown below: Finding 1. Long intervals between fee studies can result in large fee increases that are unacceptable to the public. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.K. 2 Finding 2. Without some mechanism for fee increases to keep pace with inflation, governments are unable to recover increased costs and the public is confronted, periodically, with large increases. Finding 3. Because the fee studies examined did not routinely discuss prior subsidies, Santa Rosa City Council Members were disadvantaged in recognizing excessively large changes. Finding 4. Staff’s failure to complete an annual fee report was noncompliant with the requirements of the Rohnert Park Municipal Code and resulted in Council Members lacking information needed to evaluate and adjust the fee schedule to cover, without exceeding, actual costs. Recommendation 1. By December 31, 2025, the City Councils of Petaluma, Rohnert Park, and Santa Rosa direct staff to include a section in all future fee proposals that identifies any fee changes that will exceed a council-specified threshold and any fees with past or proposed subsidies. Recommendation 2. By December 31, 2025, the City Councils of Rohnert Park and Santa Rosa will adopt a policy to avoid abrupt fee increases. Recommendation 3. By December 31, 2025, the City of Rohnert Park will either direct staff to submit a fee report in the 2025-2026 fiscal year that complies with Rohnert Park Municipal Code Chapter 3,32 or revise that code section to align with state law. The Penal Code dictates the permissible responses to findings and recommendations from a Grand Jury as shown below: As to each grand jury finding, the responding person or entity shall indicate one of the following: 1. The respondent agrees with the finding. 2. The respondent disagrees wholly or partially with the finding; in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons therefor. As to each grand jury recommendation, the responding person or entity shall report one of the following actions: 1. The recommendation has been implemented, with a summary regarding the implemented action. 2. The recommendation has not yet been implemented, but will be implemented in the future, with a timeframe for implementation. 3. The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the grand jury report. 4. The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation therefor. ITEM NO. 7.K. 3 Attached is a proposed response form and statement for the City. The form and the statement address the findings and recommendations as follows: • The City agrees with Findings 1 & 2. • For Finding 3, although the Grand Jury requested a response from the City of Rohnert Park, the finding was based on actions taken by the City of Santa Rosa which are outside the jurisdiction of the City of Rohnert Park. Therefore, the City of Rohnert Park has insufficient information to agree or disagree with the finding. • For Finding 4, the City agrees that an annual report was not provided to City Council as specified by Rohnert Park Municipal Code Section 3.32.030(B). However, the City disagrees that the City’s current fee schedule exceeds the City’s costs of providing the services covered by the fees. • Recommendation 1 is addressed as follows. City staff plans to include in all future fee proposals presented to the Rohnert Park City Council a section identifying any fee changes that will exceed a council-specified threshold an any fees with past or proposed subsidies. The Grand Jury requested this recommendation be implemented by December 31, 2025; however, staff plans to return to the City Council by June 30, 2026, with a report on the status of all “cost recovery fees.” The December 31, 2025, recommended date is not feasible at this time. The City adopted a budget in FY 25-26 that reduced costs and services by $4.9 million dollars over FY 2024-25. These reductions included identifying savings for current vacant positions and holding other positions as vacant until the City Manager authorizes the recruitment. This was done to avoid layoffs in FY 2025-26 and to save money for the upcoming FY 2026-27 budget in which cost are again expected to exceed City revenues. The City is currently reviewing City services and where further reductions may be made if necessary. Additionally, contract services was reduced in FY 2025-26 by $2.0 million, limiting the City’s ability to contract for services that could provide support in reviewing the fees and fee policy. The City will make a plan to study fees not already in process by Departments over the next two to three years as resources become available. • Recommendation 2 has previously been partially implemented. Rohnert Park Municipal Code Chapter 3.32 is a policy intended to avoid abrupt fee increases by providing an annual public review of the percentage of City costs recovered through cost recovery fees. As noted in the City’s responses to Finding 4 and Recommendation 3, the City recognizes that the cited Chapter 3.32 has not been fully implemented by the City in the recent past; and therefore, the City intends to update its policy as identified in the response to Recommendation 3. The City also wishes to note that the following fees are increased annually based on the Consumer Price Index (CPI) to avoid abrupt fee increases in these areas: o Community Services: Recreation Facility Fees, PAC Rental Fees o Development Services: Impact Fees, Planning Fees, Engineering Fees, Building Fees, and Rental Affordable Housing Fee o Community Services is in the process of developing a new policy for Council consideration with regard to subsidy levels for Community Services Recreation fees. This new policy will replace Policy number 8.01.002, adopted in 2021. This is a multi-step process that is being done inhouse with staff, is expected to be completed over the next three years, thus not in time for the recommended deadline. ITEM NO. 7.K. 4 o Development Services is in the process of working on a Nexus Study for Development Fees. The estimated cost for the consultant to do this work is approximately $41,100. This study is expected to be completed in early 2026. Again, not in time to meet the recommended deadline. o Water and Sewer Fees are subject to a rate study at least every 5 years and contain no subsidies. New Sewer fees were adopted in FY 2024-25, and a water rate study is currently in process. • Recommendation 3 is addressed as follows. The City Council hereby directs staff to return to the City Council by June 30, 2026, with a recommended update to Rohnert Park Municipal Code Chapter 3.32 (“Chapter 3.32”) in order to update the procedures or develop an alternate policy. The City does not currently have the resources to implement the recommendation by December 31, 2025. STRATEGIC PLAN ALIGNMENT: A response is required by law. Some of the Grand Jury recommendations support the Council’s Strategic Priority of Long Term Financial Sustainability. OPTIONS CONSIDERED: 1. Recommended: By minute order, authorize the Mayor to execute and deliver the City’s Response to the Grand Jury report titled Local Fees, Local Subsidies. 2. Alternative: The Council can modify the City’s response prior to authorizing the Mayor to execute and deliver the response. FISCAL IMPACT/FUNDING SOURCE: None at this time. Finance Director Approval Date: 08/25/2025 City Attorney Approval Date: 08/25/2025 City Manager Approval Date: 09/04/2025 Attachments: 1. 2024-25 Civil Grand Jury Report: Local Fees, Local Subsidies 2. City Response on Grand Jury Report Form 3. City Statement Attached to Grand Jury Report Form Local Fees, Local Subsidies Fees and subsidies cause local pain SUMMARY Nobody likes paying government fees, especially regulatory ones like permits for home renovations. But frustration can turn to anger when these fees suddenly increase dramatically without warning or alternatives. That’s exactly what happened in the summer of 2024 when a fee for reviewing home modifications in Santa Rosa’s historic districts jumped from $1,700 to $17,000. The fee was meant to cover the cost of reviewing major renovation projects in historic areas. Although the City of Santa Rosa followed the legal process for increasing fees, the Cultural Heritage Board (CHB) which had been responsible for reviewing projects wasn’t informed of the public hearings until after the fees had already been approved. While such notification was not required by law, CHB members considered the increase excessive and likely to discourage major renovations in historic districts. Several resigned in protest. To its credit, the Santa Rosa City Council acknowledged that the historic district fee increase was not what it intended. The increase was buried in a broader fee study undertaken to adjust hundreds of fees that hadn’t changed since 2014. There was nothing to signal the unusual size of the increase or the fact that the fee had been subsidized in the past. The resulting uproar led to an eight-month review process that streamlined service delivery and simplified regulations. Despite these improvements, it left many Santa Rosa residents angry and wondering how such an outrageous increase was ever proposed. This incident prompted the Grand Jury to investigate how fees are set and controlled in Santa Rosa and other cities. By state law, a fee is a charge for a service or product provided directly to those who pay it. Unlike a tax, a fee may not exceed the actual cost of providing a specific service. The Grand Jury examined fee-setting practices in Santa Rosa, Rohnert Park, and Petaluma—the three largest cities in Sonoma County. The study reviewed the legal requirements for raising fees and explored ways local governments could prevent excessive increases from being approved without proper consideration and oversight. BACKGROUND Over the past 50 years, California voters dramatically changed how local governments are funded. A brief recap of these changes may be instructive to understanding local government finance. • Proposition 13 (1978). This state-wide proposition limited property taxes to 1% of the assessed value of real property set at the last sale price. It allowed property assessment values to increase no more than 2% per year until a property was sold again. At sale, the property’s assessed value would be changed to the sale price or market value. The law further required that any property tax increase would need to be approved by a 2/3 vote of the electorate. • Proposition 218 (1996). This proposition was called the Right to Vote on Taxes Act. In the uncodified Section 2 it stated: Sonoma County Civil Grand Jury Local Fees, Local Subsidies 2 Findings and Declarations. The people of the State of California hereby find and declare that Proposition 13 was intended to provide effective tax relief and to require voter approval of tax increases. However, local governments have subjected taxpayers to excessive tax, assessment, fee and charge increases that not only frustrate the purposes of voter approval of tax increases, but also threaten the economic security of all Californians and the California economy itself. This measure protects taxpayers by limiting the methods by which local governments exact revenue from taxpayers without their consent. • Proposition 26 (2010). Proposition 26 amended State Constitution Article XIII to add new definitions of state and local “taxes,” defining all revenue measures imposed by the government as “taxes” unless within one of seven express exemptions for local government or five express exemptions for state government. The takeaway from all these actions is that local governments are under strict mandates to ensure that their revenue raising activities follow requirements imposed by the voters of California. To not be a tax, fees must comply with an exemption process. Specifically, Proposition 26 stated: e. As used in this Article "tax” means any levy, charge, or exaction of any kind imposed by a local government, except the following: 2. A charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product. Another six exemptions are discussed in Proposition 26 but are not relevant to this investigation. The main point of Proposition 26 is that fees may not exceed the cost of providing the service or product. Cities often outsource cost-of-service fee studies and rely on these assessments to set fees that cover, but don’t exceed, the actual cost of providing each service. Sometimes, governing bodies decide it’s in the public interest to charge less than the full cost for certain services. For example, local governments often use General Fund subsidies to reduce fees for youth recreational programs to encourage more participation. In contrast, adult recreational programs are usually expected to cover their full costs. Similarly, building permit fees may be reduced for projects that benefit the public, such as daycare centers. These policy decisions are up to the governing body. A challenge with fee subsidies is that if the governing body or staff doesn’t closely monitor changes, a previously subsidized fee can shift to a full-cost fee, causing steep increases. In the Santa Rosa example, a fee increased tenfold without being flagged when presented to the governing body. The increase was approved without council members recognizing the magnitude of the increase. This led to public outrage. While the increase was legal, it caused significant disruption and led to heartfelt apologies by City Council Members. Sonoma County Civil Grand Jury Local Fees, Local Subsidies 3 METHODOLOGY The Grand Jury performed Internet searches of public information, reviewed documents posted by the cities under investigation, reviewed video recordings of public meetings and interviewed personnel familiar with the fee setting and approval process. DISCUSSION The Grand Jury limited its investigation to the three largest cities in Sonoma County: Santa Rosa, Petaluma, and Rohnert Park. The Grand Jury expected to find the following in each city’s fee- setting process: 1. A study justifying the fees. 2. A staff report discussing the fees. 3. When appropriate, a discussion of which fees would be subsidized or no longer subsidized. 4. A discussion about how much the proposed fees would change from current fees. 5. A public hearing when adopting the fees. Santa Rosa The City of Santa Rosa presented proposed Planning and Building Department fees at a study session on January 30, 2024. The fees had not been updated since 2014. The fee study was conducted by MNG Consultants. In March 2024, the Council approved the new fee structure, which took effect on July 1, 2024. While the Council discussed subsidizing certain fees, it did not review which fees were losing previously approved subsidies. Ultimately, the Council approved the staff’s recommendations, including one fee increase of more than $15,000. After the new fees were approved, a member of the Cultural Heritage Board (CHB) discovered that certain fees affecting historic districts had jumped from $1,700 to $17,000. Outraged by the drastic increase, CHB members resigned in protest. Following the resignations, the City of Santa Rosa re-evaluated its permit requirements and determined that many projects subject to the increased fees did not require full CHB review. Instead, they could be handled through a director-level review, eliminating the need for costly permit fees. Santa Rosa also simplified its design review process by merging the CHB with the existing Design Review Board, creating a single Design Review and Preservation Board. However, the city did not adjust the new fees to reflect the streamlined process. Instead, it approved a 92% subsidy that substantially reduced permit costs for homeowners. Commercial and non-profit property owners in historic districts will not receive the subsidy but will benefit from the streamlined process and reduced review requirements. At the adoption meeting for the revised process on February 4, 2025, several homeowners testified that the fee hikes had been excessive. Many were frustrated that it had taken eight months to address the issue. Ten individuals spoke about the historic district fees during a 25- minute public comment period. Some of the comments included: Sonoma County Civil Grand Jury Local Fees, Local Subsidies 4 • "I’ve always had a problem paying these crazy permit fees. I didn’t know what the fees were before, but to remodel my backyard, the fee went from $409 to $8,300 — and you voted for it." • "I’m thrilled that the city is dropping fees by 92%." • "It was insane to discover fees increasing by over $1,000. Tonight, we’re undoing what was done — it feels like smoke and mirrors." • "We weren’t told about the permit fee increases — it’s ridiculous." • “I am glad Santa Rosa is streamlining its approval process.” • "I did $60,000 of work on my home. If I’d had to pay another $10,000 in permit fees, I couldn’t have afforded it." • "The fees would have been comical if they hadn’t had real impacts on people. They only look reasonable compared to the enacted fees. If fees must exist, they should be as low as possible." Council members acknowledged their responsibility to approve reasonable fees and expressed regret for allowing the previous increases. The Grand Jury noted that if Santa Rosa’s process had clearly flagged the substantial fee increases nearly a year earlier, the public outcry and subsequent Council remorse might have been avoided. Petaluma The City of Petaluma hired the Willdan consulting firm to prepare a cost-of-service fee study. The report on city fees was presented to the City Council on April 8, 2024, and adopted on May 6, 2024. It justified the full cost of fees and outlined the changes from current fees. However, this information was among numerous line items in a lengthy report printed in small type. Smaller Fee Increases More Frequently vs Large Fee Increases Infrequently In our review, Petaluma decided to revise fees annually by the Consumer Price Index (CPI). Such a practice allows for smaller fee increases instead of larger fee increases when a fee study is conducted after multiple years. It also increases revenue as costs increase, resulting in higher net revenue. Consider the example below in which City A has a CPI increase each year and City B only increased fees after 7 years. Table I, Hypothetical City Fees, shows the annual change in the fee and revenue generated per fee paid. Table I Hypothetical City Fees In the example, City A experiences more frequent but smaller fee increases over time, the largest being $54. Fee increases keep pace with estimated cost increases. In contrast, City B has fee stability for 7 years and then experiences an increase of $254 or 25%. Each City decides how it wishes to run its business. Sonoma County Civil Grand Jury Local Fees, Local Subsidies 5 The last comprehensive fee review took place in the 2015–2016 fiscal year, eight years earlier. Since then, the city had adjusted fees annually based on the Consumer Price Index (CPI). Although not legally required, the report did not identify which previously subsidized fees were no longer recommended for subsidy. The Council approved the staff recommendations. The largest increase for existing fees was under $1,000. One reason Petaluma’s fee increases were smaller than those in other cities may be its practice of adjusting designated fees annually based on the San Francisco-Oakland-San Jose CPI. While not perfect, this method tends to prevent large, sudden fee hikes. It also provides increased revenue as costs increase with inflation. Rohnert Park As part of its municipal code, Rohnert Park has certain requirements that go beyond California State Law. One municipal requirement found in Chapter 3.32 asks for an annual report which shows: 1. The services for which cost recovery fees are charged; 2. The amount of the cost recovery fee charged for each service; 3. The percentage of actual costs recovered by each cost recovery fee; 4. Whether or not the fee includes an annual escalator; 5. The year in which the fee was last comprehensively reviewed; and 6. Recommendations for modifications to the services for which cost recovery fees are charged, the amounts of cost recovery fees or the percentage of costs recovered in order to assure that the cost recovery fees continue to recover the reasonable and proportional share of costs from applicants requesting services. Upon review of Rohnert Park Council actions, the Grand Jury found no record of the required report. When asked about compliance with the municipal code, the city admitted it was not currently compliant. The Grand Jury did find that some departments, such as the Police and Parks & Recreation Departments, had presented fee resolutions to the City Council and held public hearings. However, these reports lacked the detail required by the municipal code. Additionally, Police Department fees had not been adjusted since 2004. Instead, the department compared its fees to those of other agencies to determine appropriate rates. This comparison of fees among local governments tends to keep fees from increasing dramatically but may not meet the legal requirement of showing how a local governments fees are not greater than the cost to provide the service or product. Sonoma County Civil Grand Jury Local Fees, Local Subsidies 6 Even if the city had followed its municipal code, the Grand Jury would still have concerns about the lack of clarity regarding previously subsidized fees. Without this information, it is difficult to assess changes in subsidies and their impact on residents. CONCLUSION California state law requires certain procedures to ensure that fees do not exceed the cost of providing a service. However, the law does not specify how often a fee study must be conducted or require escalation clauses for gradual increases. The two cities that conducted studies had last done so 8 and 10 years earlier. The law also does not require local governments to clearly state previous fees when proposing new ones. When fee increases are large and abrupt — such as when a previously subsidized fee is no longer subsidized, as happened in Santa Rosa — residents may see the new fees as excessive and punitive. By reviewing all fees with significant increases, governing bodies can better assess what level of fee increases are justified. FINDINGS The Sonoma County Civil Grand Jury determined that: F1. Long intervals between fee studies can result in large fee increases that are unacceptable to the public. F2. Without some mechanism for fee increases to keep pace with inflation, governments are unable to recover increased costs and the public is confronted, periodically, with large increases. F3. Because the fee studies examined did not routinely discuss prior subsidies, Santa Rosa City Council Members were disadvantaged in recognizing excessively large changes. Fee Comparisons to other Local Governments Rohnert Park’s fee comparison to other local governments has the benefit helping a local governing body avoid approving a fee at great odds to what is being done in the local area. Its main defect may be that the fee is not supported by some methodology showing that the fee is not more than the cost to produce the service or product, as required by State Law. Here is an example of a fee comparison from Rohnert Park. Source: City Council Meeting of Rohnert Park, April 23, 2024, Item 9D, Public Safety Fee Increase Proposal Sonoma County Civil Grand Jury Local Fees, Local Subsidies 7 F4. Staff’s failure to complete an annual fee report was noncompliant with the requirements of the Rohnert Park Municipal Code and resulted in Council Members lacking information needed to evaluate and adjust the fee schedule to cover, without exceeding, actual costs. RECOMMENDATIONS The Sonoma County Civil Grand Jury recommends that: R1. By December 31, 2025, the City Councils of Petaluma, Rohnert Park, and Santa Rosa direct staff to include a section in all future fee proposals that identifies any fee changes that will exceed a council-specified threshold and any fees with past or proposed subsidies. R2. By December 31, 2025, the City Councils of Rohnert Park and Santa Rosa will adopt a policy to avoid abrupt fee increases. R3. By December 31, 2025, the City of Rohnert Park will either direct staff to submit a fee report in the 2025–2026 fiscal year that complies with Rohnert Park Municipal Code Chapter 3.32 or revise that code section to align with state law. REQUIRED RESPONSES Pursuant to Penal Code §§ 933 and 933.05, the grand jury requires responses as follows: • The City Council of Petaluma to respond to R1 and F1 by September 30, 2025. • The City Council of Santa Rosa to respond to R1, R2 and F1-F3 by September 30, 2025. • The City Council of Rohnert Park to respond to R1- R3 and F1-F4 by September 30, 2025. The governing bodies indicated above should be aware that their comments and responses must be conducted subject to the notice, agenda and open meeting requirements of the Brown Act. Responses must be submitted to the presiding judge of the Sonoma County Superior Court in accordance with the provisions of the Penal Code section 933.05. Responses must include the information required by section 933.05. BIBLIOGRAPHY • League of California Cities, “Proposition 26 and 218, An Implementation Guide”, May 2017. • Press Democrat, “Santa Rosa board quits over hiked development fees for historic properties.” August 28, 2024. • February 4, 2025, Santa Rosa City Council Minutes; also, YouTube Video, “City of Santa Rosa Meeting February 4, 2025”, Time: 04:55:00. • Press Democrat, “Santa Rosa Overhauls Permits, Fees.” February 7, 2025. • City Council Meeting of Santa Rosa, March 13, 2024, Item 16.1, Exhibit A, Santa Rosa Fee Study • City Council Meeting of Petaluma, May 6, 2024, Item 11 , Exhibit B- Comprehensive User Fee Study Report Sonoma County Civil Grand Jury Local Fees, Local Subsidies 8 • Rohnert Park Municipal, Chapter 3.32. • City Council Meeting of Rohnert Park, April 23, 2024, Item 9D, Public Safety Fee Increase Proposal Reports issued by the Civil Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Civil Grand Jury. Revised June 2022 Response to GJ Report Form Response to Grand Jury Report Form Report Title: Local Fees, Local Subsidies: Fees and subsidies cause local pain Report Date: June 13, 2025 Response by: Gerard Giudice Title: Mayor Agency/Department Name: City of Rohnert Park FINDINGS: [List numbers: F1, F2, F3, F4] I (we) agree with the findings numbered: _F1, F2_______________________________ I (we) disagree wholly or partially with the findings numbered: _F3, F4_____________________ _____________________________________________________________________ ____ (Attach a statement specifying any portions of the findings that are disputed with an explanation of the reasons.) RECOMMENDATIONS: [List numbers R1, R2, R3,] • Recommendations numbered: ______________________________________ have been implemented. (Attach a summary describing the implemented actions.) • Recommendations numbered: _____R1, R2, R3___________________________ have not yet been implemented, but will be implemented in the future. (Attach a timeframe for the implementation.) • Recommendations numbered: ______R1, R2, R3__________________________ require(s) further analysis. (Attach an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or director of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the Grand Jury report.) • Recommendations numbered: _______________________________ will not be implemented because they are not warranted or are not reasonable. (Attach an explanation.) Date: 09-09-2025 Signed: Number of pages attached: (See attached PC Civil Grand Jury Response Requirements) Attachment 1 Statement Attached to Response to Grand Jury Form for City of Rohnert Park “Local Fees, Local Subsidies” Grand Jury Report June 2025 Findings: F1 – Agree. F2 – Agree. F3 – Partially disagree. although the Grand Jury requested a response from the City of Rohnert Park, the finding was based on actions taken by the City of Santa Rosa which are outside the jurisdiction of the City of Rohnert Park. Therefore, the City of Rohnert Park has insufficient information to agree or disagree with the finding. F4 – Partially disagree. The City agrees that an annual report was not provided to City Council as specified by Rohnert Park Municipal Code Section 3.32.030(B). However, the City disagrees that the City’s current fee schedule exceeds the City’s costs of providing the services covered by the fees. R1 – Recommendation 1 is addressed as follows. City staff plans to include in all future fee proposals presented to the Rohnert Park City Council a section identifying any fee changes that will exceed a council-specified threshold an any fees with past or proposed subsidies. The Grand Jury requested this recommendation be implemented by December 31, 2025; however, staff plans to return to the City Council by June 30, 2026, with a report on the status of all “cost recovery fees.” The December 31, 2025, recommended date is not feasible at this time. The City adopted a budget in FY 25-26 that reduced costs and services by $4.9 million dollars over FY 2024-25. These reductions included identifying savings for current vacant positions and holding other positions as vacant until the City Manager authorizes the recruitment. This was done to avoid layoffs in FY 2025- 26 and to save money for the upcoming FY 2026-27 budget in which cost are again expected to exceed City revenues. The City is currently reviewing City services and where further reductions may be made if necessary. Additionally, contract services was reduced in FY 2025-26 by $2.0 million, limiting the City’s ability to contract for services that could provide support in reviewing the fees and fee policy. The City will make a plan to study fees not already in process by Departments over the next two to three years as resources become available. R2 – Recommendation 2 has previously been partially implemented. Rohnert Park Municipal Code Chapter 3.32 is a policy intended to avoid abrupt fee increases by providing an annual public review of the percentage of City costs recovered through cost recovery fees. As noted in the City’s responses to Finding 4 and Recommendation 3, the City recognizes that the cited Chapter 3.32 has not been fully implemented by the City in the recent past; and therefore, the City intends to update its policy as identified in the response to Recommendation 3. The City also wishes to note that the following fees are increased annually based on the Consumer Price Index (CPI) to avoid abrupt fee increases in these areas: • Community Services: Recreation Facility Fees, PAC Rental Fees • Development Services: Impact Fees, Planning Fees, Engineering Fees, Building Fees, and Rental Affordable Housing Fee • Community Services is in the process of developing a new policy for Council consideration with regard to subsidy levels for Community Services Recreation fees. This new policy will replace Policy number 8.01.002, adopted in 2021. This is a multi-step process that is being done inhouse with staff, is expected to be completed over the next three years, thus not in time for the recommended deadline. • Development Services is in the process of working on a Nexus Study for Development Fees. The estimated cost for the consultant to do this work is approximately $41,100. This study is expected to be completed in early 2026. Again, not in time to meet the recommended deadline. • Water and Sewer Fees are subject to a rate study at least every 5 years and contain no subsidies. New Sewer fees were adopted in FY 2024-25, and a water rate study is currently in process. R3 – Recommendation 3 will be addressed as follows. The City Council hereby directs staff to return to the City Council by June 30, 2026, with a recommended update to Rohnert Park Municipal Code Chapter 3.32 (“Chapter 3.32”) in order to update the procedures or develop an alternate policy. The City does not currently have the resources to implement the recommendation by December 31, 2025. ITEM NO. 8.A. 4926-6569-6354 v1 1 Meeting Date: September 9, 2025 Department: Community Services Submitted By: Cindy Bagley, Director of Community Services Prepared By: Cindy Bagley, Director of Community Services Agenda Title: Receive an Informational Report and By Minute Oder, Authorize the Mayor to Execute and Deliver the City’s Response to Civil Grand Jury Report, “Animal Services in Sonoma County: Separate and Not Equal – The Costs and Consequences of Decentralization.” RECOMMENDED ACTION: Receive an informational report and by Minute Order, authorize the Mayor to execute and deliver the City’s response to the Civil Grand Jury Report, “Animal Services in Sonoma County: Separate and Not Equal – The Costs and Consequences of Decentralization.” BACKGROUND: On June 13, 2025, the Sonoma County Civil Grand Jury (Grand Jury) released its report, Animal Services in Sonoma County: Separate and Not Equal – The Costs and Consequences of Decentralization. The report includes both findings and recommendations and requires responses from different jurisdictions in Sonoma County, asking the jurisdictions to “agree” or “disagree” with each finding and to respond to each recommendation. If a jurisdiction disagrees, either in whole or in part with a finding, the Grand Jury requires an explanation of the jurisdiction’s position. Responses to recommendations must fall into one of four categories: 1. The recommendation has been implemented, with a summary regarding the implemented action 2. To be implemented in the future, in which case a timeframe for implementation is required 3. Requires further analysis which needs to be completed and provided to the Grand Jury within six months of service; or 4. Will not be implemented because the recommendation is not reasonable or warranted. The City is required to respond by September 10, 2025. ANALYSIS: The Grand Jury initiated its investigation in response to concerns about the uneven quality of animal services across the county. Animal services in Sonoma County are delivered through multiple agencies, including municipal shelters, non-profit organizations, and contracted providers, resulting in a decentralized system. According to the report, this structure has led to inconsistencies in licensing, adoption practices, animal care standards, and cost of services across the County. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8.A. 4926-6569-6354 v1 2 The Grand Jury reviewed facilities, interviewed staff, and analyzed budgets and policies across jurisdictions. Its findings emphasize that while some shelters provide high-quality, humane services, others fall short of industry standards, creating unequal outcomes for animals and residents depending on where they live. The report concluded that greater coordination and oversight are needed to ensure consistent, countywide standards of animal care and public service. In the report, the Grand Jury commended the Rohnert Park Animal Shelter (RPAS) and the Humane Society of Sonoma County for their “high level of voluntary compliance of industry standards.” The report includes more than a dozen findings and a series of recommendations for all nine jurisdictions within Sonoma County. The City of Rohnert Park’s Mayor is required to respond to the findings and recommendations that are applicable to Rohnert Park within 90 days of notification of the report. This agenda report highlights the positive comments about RPAS as well as the Grand Jury findings and recommendations that pertain to the City of Rohnert Park and the recommended responses. The Grand Jury report highlighted the important role of local animal shelters. The report characterizes animal services across the county as decentralized and fragmented, resulting in inconsistent standards, confusing fee structures, and inefficient licensing and compliance practices. That said, the Rohnert Park Animal Shelter (RPAS), owned and managed by the City through the Community Services Department, was recognized as a model of excellence in the region. The report noted RPAS’s immaculate facilities, thoughtful renovations, and innovative practices that create a calm and welcoming environment for animals and adopters alike. Unlike the noisy and stressful conditions often observed in other shelters, jurors described RPAS as a place where animals were calm, friendly, and more readily adoptable, an achievement credited to both facility design and the daily dedication of staff and volunteers. Among the highlights: • RPAS has earned certification as a Fear Free Shelter, implementing best practices to minimize stress and optimize safety for pets and people. • Every adoptable animal receives spay/neuter services, vaccinations, and microchipping prior to placement in a foster or permanent home. • The shelter provides vital community services, including low-cost spay/neuter clinics, free microchipping for Rohnert Park and Cotati residents, and programs like Silver Paws, which helps low-income seniors with the cost of pet ownership. • More than 100 volunteers, with 15–20 serving regular shifts, support staff in caring for animals, assisting with maintenance, and day-to-day care of the shelter. The recognition from the Civil Grand Jury affirms that RPAS staff and volunteers go above and beyond in their service to animals and residents. Their commitment, compassion, and professionalism ensure that Rohnert Park and Cotati benefit from one of the most respected and effective shelters in Sonoma County. Findings and Recommendations RPAS was positively recognized in this report, however, there are still several findings and recommendations for all animal service organizations in the County. ITEM NO. 8.A. 4926-6569-6354 v1 3 The City was required to respond to Findings F1 and F3-F10 and responds to those Findings pursuant to Penal Code §§933 and 933.05 as follows: Fl. Failure by the county and its nine cities to adopt recommendations in the 2012 DHS Animal Services Report has left Sonoma County animal service agencies operating without shared standards, communication channels, data sharing or oversight. City Response: City agrees with this Finding. F3. A lack of coordination between SCAS and NBAS is an obstacle to a fully coordinated implementation of the county-wide disaster response plan for animal evacuations. City Response: City agrees with this Finding. F4. Insufficient funding and staffing make it difficult for some agencies to provide effective training for staff and volunteers. City Response: City agrees with this Finding. F5. Insufficient funding and staffing make it difficult for agencies to maintain websites and social media content required for effective public relations. City Response: City agrees with this Finding. F6. Having multiple different fee structures for animal licenses and services is confusing to the public and complicates billing and collection of license fees and fines. City Response: City agrees with this Finding. F7. Failure to achieve high levels of licensing in all government jurisdictions and provide access to shared information undermines mandated rabies control, makes it more difficult to return lost pets, and results in a loss of revenue. City Response: City agrees with this Finding. F8. Based on SCAS data, uniform adoption of online licensing management through DocuPet (or a comparable vendor) would increase county-wide licensing rates and enhance compliance with state law. City Response: City agrees with this Finding. F9. Failure to promote the benefits and legal requirement to license dogs, and failing consistently to send license renewal reminders, contribute to low license compliance and loss of revenue. City Response: City agrees with this Finding. Fl0. Making centralized training resources available could enhance performance of animal services employees and volunteers. City Response: City agrees with this Finding. The Grand Jury Report required responses from the City on Recommendations R1-R2 and R4-R5. The City provides the following responses to those Recommendations: Rl. By November 1, 2025, the Board of Supervisors will direct DHS to establish an Animal Services Task Force comprising county, city, and shelter representatives to revisit the 2012 DHS Animal Services Report and recommend a governance structure for animal services that will: 1) provide county-wide oversight to ensure compliance with State Law; 2) standardize fees and engage a common ITEM NO. 8.A. 4926-6569-6354 v1 4 licensing vendor to enhance public health and safety, licensing rates and revenue, and; 3) achieve economic efficiencies through shared resources. (F1, F3, F4-F6 and F9-F10) City Response: This recommendation cannot be implemented by the City of Rohnert Park as the City has no authority or jurisdiction to implement this recommendation. However, should the Board of Supervisors direct DHS to establish an Animal Services Task Force, the City of Rohnert Park will participate in its development and implementation when requested. R2. By January l, 2026, each of Sonoma County's 9 cities will delegate one or more representatives to participate in the county-wide Animal Services Task Force convened by DHS. (F1) City Response: The City has not yet implemented this recommendation but does intend to appoint at least one representative to participate in the Animal Services Task Force if it is established, no later than January 1, 2026. R4. By May 1, 2026, the Board of Supervisors will direct DHS to launch a county-wide public information campaign in cooperation with the cities to explain the legal imperative and benefits of licensing pets. The campaign will commence no later than July 1,2026. (F7-F9) City Response: The City has not yet implemented this the recommendation, but does intend to work together with DHS to share and/or create informational campaigns regarding the importance and laws of pet licensing which campaign should be launched no later than July 1, 2026. R5. By November l, 2025, each city contracting with North Bay Animal Services will inspect and evaluate the shelter condition, and evaluate the shelter operation and animal control services, to determine whether NBAS is complying with legal mandates and other terms of its contract. (F2, F11 - F12). City Response: The City cannot implement this recommendation because the City does not contract with North Bay Animal Services. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act (“CEQA”) because it does not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15378(b)(5) and because it can be seen with certainty that there is no possibility the City’s action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. CEQA Guidelines Sections and 15061(b)(3), STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: None. The recommended action is required by law. OPTIONS CONSIDERED: None. The recommended action is required by law. FISCAL IMPACT/FUNDING SOURCE: There is no financial impact as a result of this report. Code Compliance Approval Date: N/A Department Head Approval Date: 8/18/25 C. Bagley ITEM NO. 8.A. 4926-6569-6354 v1 5 Finance Approval Date: N/A B. Howze Human Resources Approval Date: N/A City Attorney Approval Date: N/A M. Kenyon City Manager Approval Date: 9/4/2025 M. Piedra Attachments: 1. Grand Jury Report, “Animal Services in Sonoma County: Separate and Not Equal – The Costs and Consequences of Decentralization” 2. City Response to Grand Jury Report, ““Animal Services in Sonoma County: Separate and Not Equal – The Costs and Consequences of Decentralization” The 2024-2025 Sonoma County Civil Grand Jury Release Date Animal Services in Sonoma County Separate and Not Equal The Costs and Consequences of Decentralization Photo of our three Honorary Jurors Sonoma County Civil Grand Jury Animal Services in Sonoma County 1 Animal Services in Sonoma County Separate and Not Equal The Costs and Consequences of Decentralization SUMMARY In addition to approximately 480,000 residents, Sonoma County households include an estimated 113,000 dogs and 100,000 cats. Feral cats and other domestic and wild species add to the animal population. State law mandates that county and city governments provide humane care for animals and operate animal control programs to protect public health and safety. Because the entire state of California is a declared Rabies Area, every dog owner is required to maintain current rabies vaccination and licensing of their pet. Every county and city government must implement a Rabies Control Plan that includes ensuring availability of low-cost rabies vaccination, quarantine of dangerous animals, enforcement of licensing, and submission of dog licensing data to the state. Spay/neuter programs for population control are strongly recommended. A citizen complaint prompted the 2024-2025 Civil Grand Jury (Grand Jury) to investigate the Petaluma-based North Bay Animal Services (NBAS). This led to a broader study of county-wide animal services. The work was guided, in part, by a 2012 study of animal services and subsequent updates undertaken for the Board of Supervisors by the Department of Health Services (DHS). The initial report mapped existing services, identified best practices, and explored alternative governance models to provide consistent, cost-effective animal services. It called for a task force to establish shared standards and resources and explore alternative governance models to provide consistent, cost-effective animal services. The task force members failed to agree on recommendations for a governance model, oversight, shared resources, or standards. One respondent told the Jurors that after two years of sporadic work, the only agreement was on a logo. While the task force was ultimately disbanded, the Grand Jury found a high level of voluntary compliance with industry standards during visits to the Humane Society of Sonoma County (HSSC) and the Rohnert Park Animal Shelter (RPAS). Report updates have documented the continuous improvement of Sonoma County Animal Services (SCAS). This public agency serves the 66% of county residents who reside in the unincorporated areas, the City of Healdsburg, and the City of Santa Rosa. A discussion of animal services in the remaining third of the county is largely absent from recent county DHS reports. Mapping and evaluating agencies serving this area became a focus of the Grand Jury investigation. Jurors learned that Rohnert Park’s municipal shelter also serves Cotati in cooperation with the cities’ police departments. The City of Sonoma Police Department manages that city’s dog licensing and sends animals to SCAS or Pets Lifeline when needed. NBAS is responsible for providing animal services to more than 20% of the county through contracts with the Cities of Cloverdale, Windsor, Sebastopol, and Petaluma. Evidence collected by the Jurors confirmed the complainant’s allegation that a lack of city oversight is allowing NBAS to operate in violation of applicable laws and other terms of its contracts. The Grand Jury also confirmed the absence of oversight by the organization’s board of directors. Its dog licensing rates are approximately half of the national average of 23% and are far below those reported by SCAS. It is placing animals in foster-to-adopt homes without prior, Sonoma County Civil Grand Jury Animal Services in Sonoma County 2 or timely scheduling of sterilization. It fails consistently to report dog bites to the county health officer. It lacks an established role in the county’s Animals in Disaster Response Plan. Shelter maintenance and operation fall short of industry standards specified in its contracts. Staff are over-burdened and under-qualified. Given the extensive reach of NBAS, these shortcomings are a matter of concern for public health and safety and are a source of potential liability for the cities it serves. The governments contracting with NBAS have failed to exercise their right and responsibility to ensure that NBAS is providing the services it has contracted to perform and that animals are getting services that are legally required. More than a decade has passed since Sonoma County convened public and private partners in an animal services task force to identify a governance model conducive to uniform and cost- efficient provision of animal control and shelter. Shortcomings and inefficiencies in the current system include the inability to ensure county-wide compliance with state laws or to mount a fully coordinated emergency animal evacuation. Uneven license rates undermine rabies control and fail to secure funds needed for animal servi ces. Based on these findings, the Grand Jury strongly recommends that county and city governments and their non-governmental partners renew efforts to coordinate and standardize animal services throughout Sonoma County and adopt an effective system of oversight. GLOSSARY • Animal Control includes field calls by certified Animal Control Officers (ACO) and implementation of programs to comply with state law and local ordinances that require rabies vaccination, licensing of dogs, and provision of spay/neuter programs. • Animal Control Officer/Animal Regulation Officer (ACO) certification requires completion of the 40-hour PC 832 Arrest and Firearms Course and three months of field training. • Shelter Care includes the housing, feeding, tracking and care of animals, provision of veterinary care, and management of adoption programs. • Foster-to-Adopt Programs enlist volunteers to care for and socialize animals to prepare them for adoption. • Fear Free Shelter Certification is a program designed to minimize stress and optimize the safe handling of shelter animals. https://fearfreepets.com/fear-free-certification- overview/ • Community/feral cats are cats with no acknowledged owner. Government agencies are responsible for managing the cat population through accessible, free spay/neuter programs. • TNR is the acronym for Trap/Neuter/Return, a program in which cats in feral cat communities are trapped, sterilized and vaccinated, and then returned to the community. • Rabies Area means any area determined by the California Public Health and Safety Director where the existence of rabies constitutes a public health hazard. As a rabies area, Sonoma County and its city governments must comply with California’s Health and Safety Code. • NGO is the acronym for a non-government organization. Sonoma County Civil Grand Jury Animal Services in Sonoma County 3 • Memorandum of Understanding (MOU) is a legal agreement that specifies responsibilities, obligations, and privileges between entities. • A Joint Powers Agreement (JPA) is a legal contract between two or more public agencies, like cities or counties, that allows them to cooperate on shared services or powers. These agreements enable agencies to combine resources and expertise to achieve goals that might be difficult or impossible for a single agency to accomplish alone. METHODOLOGY The Grand Jury visited the shelters, reviewed animal data, budgets, websites, service contracts, city council minutes and memoranda and coverage provided by print and social media. The Grand Jury researched industry standards for animal care and shelter design and interviewed the complainant, other NBAS clients, and representatives from the following organizations: • Sonoma County Animal Services (SCAS) • Humane Society of Sonoma County (HSSC) • North Bay Animal Services (NBAS) • Rohnert Park Animal Shelter (RPAS) • The Cities of Cloverdale, Windsor, Healdsburg, Rohnert Park, Sonoma, Sebastopol, Petaluma, and Santa Rosa • The Sonoma County Board of Supervisors BACKGROUND A citizen complaint regarding North Bay Animal Shelter (NBAS) prompted this investigation by the 2024-2025 Civil Grand Jury. Among the alleged shortcomings were unacceptable shelter conditions and failure to comply with state laws that mandate humane care, vaccination and licensing of dogs, quarantine and tracking of dangerous animals, and spay/neuter surgery of animals prior to placement in foster or adoptive homes. NBAS provides animal control and shelter services to four of Sonoma County’s nine cities comprising more than 20% of its residents. Its contracts with three cities require that it comply with all relevant laws and that the Petaluma shelter shall be maintained in compliance with U.C. Davis Standards of Care for Shelter Animals. The current industry guidelines for standards of care (now used by U.C. Davis) are published by the Association of Shelter Veterinarians.1 The fourth city requires that it perform at the highest industry standards. The complaint alleged multiple violations of these terms and an absence of city oversight to ensure compliance. The Grand Jury broadened its focus to explore how Sonoma County and its nine city governments provide legally mandated animal control and care. Its approach was guided, in part, by a 2012 study of animal services and subsequent updates undertaken for the Board of Supervisors by the Department of Health Services (DHS).2 These studies map existing services, identify best practices, and explore alternative governance models to provide consistent, cost- effective animal services. In exploring alternative forms of governance, the 2012 study suggested 1 https://jsmcah.org/index.php/jasv/issue/view/2 2 https://sonoma-county.legistar.com/LegislationDetail.aspx?ID=5646253&GUID=DF621026-2216-4648-87CE- 0C61C0A20014&Options=&Search= Sonoma County Civil Grand Jury Animal Services in Sonoma County 4 either a joint powers agreement (JPA) or a county-wide public/private partnership. It noted that without a mechanism for oversight, there would be risks of inconsistent service. The current situation with NBAS is evidence that this was a valid concern. Subsequent reports have documented the continuous improvement of SCAS, the public agency that serves the 66% of county residents who reside in the unincorporated areas, the City of Healdsburg, and the City of Santa Rosa.3 Conspicuously absent from these reports was a discussion of what happens in the remaining third of the county. This omission became the focus of extensive research by the Grand Jury. The Grand Jury also revisited recommendations that were made by the 2017-2018 Sonoma County Civil Grand Jury in its report titled: The Evacuation and Sheltering of Animals During the Firestorm of October 2017.4 Through interviews and public documents, the Grand Jury determined that the recommended actions have been largely accomplished. The Director of Animal Services now serves as the animal liaison for emergency operations planning. An Animals in Disaster Response Plan has been annexed to the Sonoma County Emergency Operations Plan.5 Several MOUs have been adopted, and others are pending with NGOs to specify their roles as emergency responders. Work is underway to establish a regional partnership encompassing Sonoma, Marin, Napa, Lake, and Mendocino Counties. Agreements are in place with Code 3 Associates6 and the American Association of Prevention of Cruelty to Animals. Regrettably, not all cities have developed municipal emergency response plans and NBAS has no defined role as the agency responsible for animal control for four of the County’s nine cities. Provision of animal care and compliance with state and local animal regulations is a large and growing challenge for city and county governments. A Forbes report of pet ownership found that some 66% of U.S. households now include a pet. About a third of U.S. households have more than one pet.7 Based on the Pet Ownership Calculator provided by the California Department of Food and Agriculture, Sonoma County is home to approximately 113,000 dogs and 100,000 pet cats.8 Feral cats and other domestic and wild animals add to this population. A study by Pew Research found that 51% of respondents consider their companion animals to be members of the family, but along with the benefits of companionship and comfort come responsibilities both for owners and for county and city governments. These responsibilities are codified in state, county, and municipal codes that require humane treatment of animals and address risks that dogs pose for public health and safety (See Appendix A). County and city governments are responsible for enforcement of these laws through their designated Animal Control Officers. Since 1987, detection of endemic rabies among bats and small mammals has caused every California county to be declared a Rabies Area. In 2024, the virus was detected in Sonoma County bat and fox populations. In a Rabies Area, dog owners and county and city governments are required to comply with legal obligations set forth in the Food and Agricultural section of 3 https://sonoma-county.legistar.com/LegislationDetail.aspx?ID=5646253&GUID=DF621026-2216-4648-87CE- 0C61C0A20014&Options=&Search= 4 https://sonoma.courts.ca.gov/system/files/grandjuryanimalservicesreport5-30-18.pdf 5 https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/emergency-management/plans 6 https://code3associates.org/ 7 https://www.forbes.com/advisor/pet-insurance/pet-ownership-statistics 8 https://www.cdfa.ca.gov/AHFSS/Animal_Health/eprs/docs/pet_ownership_calculator.pdf Sonoma County Civil Grand Jury Animal Services in Sonoma County 5 California Government Codes, the Penal Code, Civil Code, the Corporations Code, and Health and Safety Code. Laws Governing Animal Services Penal Code §597 requires each county and city government to ensure that all animals in its jurisdiction are treated in a humane manner. Health and Safety §121690 (a) requires pet owners to maintain current rabies vaccinations for dogs over three months of age and license dogs over the age of four months. Licensing is the mechanism to ensure timely rabies vaccination. Animal control agencies enforce this law . The county health officer is required to collect county-wide data and submit reports to the state to document the level of county-wide licensing compliance. A Sonoma County Ordinance also requires vaccination of cats although licensing is optional except for the City of Rohnert Park. Health and Safety §121690 (f) (1) requires each county or city government to provide dog vaccination clinics or arrange for dog vaccination at clinics operated by veterinary groups or associations for a charge not to exceed the actual cost. California Code of Regulation §2606.4 sets forth vaccination and licensing procedures and reporting requirements for any city or county government in a declared rabies area. Food and Ag §30503 mandates that no public animal control agency or shelter, Society for the Prevention of Cruelty to Animals shelter, humane society shelter, or rescue group shall sell or give away to a new owner any dog or cat that has not been spayed or neutered. (A veterinarian may approve a temporary delay when required by the dog’s health.) While not required by the state mandated rabies control plan, Sonoma County recognizes the role of spay/neuter programs to reduce the population of unowned and stray animals that are less likely to be vaccinated and more likely to roam, fight or bite, potentially spreading rabies. The county mandates sterilization of pit bull breeds and of dogs running at large.9 SCAS supports spay/neuter for low-income pet owners and partners with Forgotten Felines to spay/neuter Community Cats through its Trap/Neuter/Return program.10 A table is provided in Appendix A that summarizes animal-related regulations referenced in this report. Industry Standards for Shelter Facilities and Care of Shelter Animals The Association of Shelter Veterinarians publishes Guidelines for Standards of Care in Animal Shelters which are widely accepted as industry standards . Best Practices cited in the Sonoma County 2012 Animal Services Report are based on the first edition of this document which was produced with input from U.C. Davis shelter veterinarians. In making assessments of animal care and shelter management and maintenance during shelter visits, Jurors referenced the 2022 Second Edition of the guidelines11 and a 2023 Checklist of Key 9https://library.municode.com/ca/sonoma_county/codes/code_of_ordinances?nodeId=CH5SOCOANREOR_ARTXI VMASPNEALDORULAALPIBU_S5- 170MASPNEALDOLA#:~:text=Article%20XIV.%20%2D%20Mandatory%20Spay%20and%20Neutering,Running %20At%20Large%20and%20All%20Pit%20Bulls. 10 https://sonomacounty.ca.gov/health-and-human-services/health-services/divisions/public-health/animal- services/spay-and-neuter 11 https: https://sonomacounty.ca.gov/health-and-human-services/health-services/divisions/public-health/animal- services/spay-and-neuter//www.aspcapro.org/sites/default/files/2023-05/asvguidelinessecondedition-2022.pdf Sonoma County Civil Grand Jury Animal Services in Sonoma County 6 Statements.12 Each of the 553 actionable statements made in this 64-page document is presented as unacceptable, must, should, or ideal. The statements are presented in 13 sections covering all aspects of shelter care. The Grand Jury focused on statements where compliance could be assessed based on physical inspection, interviews, or document review. An over-arching admonition made throughout the shelter standards is that “…Operating beyond an organization’s capacity for care is unacceptable.” Certain other statements, paraphrased below, are included in multiple sections of the guidelines: Animal Care • A formal relationship with a veterinarian must be in place to ensure oversight of medical and surgical care in the shelter. • Veterinarians should be integrally involved with development of the shelter’s development and updates to written policies and protocols for animal care. • Each animal must receive at least a cursory health assessment by trained personnel at intake to check for signs of infectious disease or problems that require emergency care. • Medical, surgical, and behavioral services for foster animals must be provided in a manner that promotes animal welfare and minimizes length of stay (at the shelter). • Shelters must have comprehensive protocols in place for recognizing and mitigating stress and associated negative emotions including fear, anxiety, and frustration. • Foster care providers should be given clear instructions about how and when to access emergency and after-hours care. • Shelters should sterilize all animals before adoption or ensure that they will be sterilized after their outcome. [NOTE: In California this is mandated by Food and Ag §30503.] Shelter Staffing • Shelters must have adequate, qualified personnel. • Shelters must provide training for each shelter task and continuing education must be provided for all personnel to improve skills and maintain credentials. • Continuing education must be provided for all personnel to improve skills and maintain credentials. Shelter Maintenance • Written protocols for animal care and shelter sanitation must be developed and documented in sufficient detail to achieve and maintain accepted industry standards. • Ventilation must be maintained at a high enough rate to ensure adequate air quality in all areas of the shelter including in the primary enclosure. • Noise must be minimized in animal housing areas. • All food must be protected from wildlife, rodents and insects. 12 https://www.sheltervet.org/assets/docs/2022-ASV-GL-Checklist.pdf Sonoma County Civil Grand Jury Animal Services in Sonoma County 7 • Shelters responding to disasters as part of a coordinated response should draft memoranda of understanding (MOUs) with their governmental and nongovernmental response partners. DISCUSSION Decentralization and Fragmentation of Animal Services As dictated by California state law, Sonoma County, and each of its nine cities determines how it will meet California’s animal-related regulations. The county and each city government is responsible for implementing its own Rabies Control Plan. Central to rabies control is legally mandated vaccination and licensing. The ten governments have set different license and service fees and fee concessions for animals within their jurisdictions. These fees are presented in Appendix B. The resulting patchwork of fees and concessions is confusing to the public. It complicates efficient, cost-effective license enforcement and collection of license fees. It’s confusing to pay one fee when a friend in a nearby city pays another. Agreement among the county and city governments on a common fee schedule and online license management vendor would resolve these issues. SCAS provides animal control and animal shelter services to 66% of Sonoma County’s population. NBAS serves 21%. The remaining 13% receive animal control services through local police departments and shelter care through the Rohnert Park Animal Shelter, the Humane Society of Sonoma County and numerous private and non-profit organizations that provide shelter, adoption, and spay/neuter programs for Sonoma County pets. Among these, the privately funded Pets Lifeline, Dogwood, and Forgotten Felines stand out for their adoption programs and Trap/Neuter/Return (TNR) work to reduce community/feral cat populations. • Sonoma County Animal Services (SCAS) operates within DHS to provide animal control to the 66% of county residents who reside in the unincorporated areas, and the Cities of Healdsburg and Santa Rosa. It also shelters pets from the City of Sonoma and is responsible for the full range of domestic and wild animals. It has overall responsibility for implementing the rabies control plan and emergency animal evacuations. • North Bay Animal Services (NBAS) contracts with the Cities of Cloverdale, Windsor, Sebastopol, and Petaluma to provides animal control field services and shelter to more than 20% of Sonoma County. • Rohnert Park Animal Shelter (RPAS) is owned and managed by the City of Rohnert Park. The shelter serves both Rohnert Park and Cotati in cooperation with the cities’ police departments. Municipal funding is augmented by a non-profit foundation. • The Humane Society of Sonoma County (HSSC) cares for animals from Healdsburg, citizen surrendered animals from throughout the county, and transfers from other shelters. It operates a veterinary hospital that provides pet care for low-income owners, including low-cost spay/neuter surgery and routine vaccinations (but not rabies vaccinations). HSSC currently outsources animal control for Healdsburg to SCAS. It is primarily funded by private contributions and grants and is overseen by its board of directors. An MOU with the county for emergency response is pending. • The City of Sonoma Police Department provides residents with animal control, including licensing. Shelter care is provided as needed by SCAS and Pets Lifeline. Sonoma County Civil Grand Jury Animal Services in Sonoma County 8 Common Challenges to Animal Service Providers This investigation and a review of Civil Grand Jury reports from nearby counties revealed animal services to be a costly, labor and facilities intensive endeavor. Several issues were mentioned repeatedly and were observed, to a greater or lesser degree, in Sonoma County facilities. Collaboration among the county and cities could ameliorate many of these challenges, which include: • Underfunding: Animal services compete with other compelling needs for public tax dollars. Limited county and city funds are augmented by license and service fees and fines. Collection of these fees can be difficult and time consuming for staff. • License Enforcement: License compliance is important, both for rabies control, and because it generates needed income, but agencies struggle to achieve high rates of compliance. A study conducted by the on-line license management vendor, DocuPet, found an average nationwide compliance rate of only 23%. The highest rate found by the Grand Jury was 50%. In Sonoma County, 2024 rates range from 12% to 31% as shown in Appendix C. Among the obstacles to improved licensing compliance that were identified by DocuPet was a lack of public outreach to explain: 1) the importance of vaccination and licensing for rabies control; 2) the legal requirement for owners to license their dogs; and 3) the benefit of returning a lost pet regardless of where it has wandered. • Aging Facilities: Constant maintenance and costly upgrades are required to ensure that aging facilities meet the health and safety needs of animals, staff, and visitors. Operating in aging, outgrown facilities makes daily operations more difficult. • Insufficient Veterinary Services: A nationwide veterinarian shortage limits access to needed professional care, including affordable rabies vaccination and spay/neuter clinics that are mandated for public safety and population control. Demand has driven up costs and reduced availability of pro bono services. • Insufficient Staffing and Personnel Turnover: Shelter staff are stretched to accomplish a wide range of duties, ranging from animal care to data entry, website management, license management, and interaction with the public. Understaffing and turnover of experienced staff and volunteers requires effective recruitment, supervision, and training and professional development programs that can exceed organizational capacity. • Public Demands for “No Kill” Outcomes: Public sentiment can fail to recognize differences between private agencies that can limit acceptance to adoptable animals and public shelters that are obligated to accept animals regardless of medical or behavioral issues that may preclude live outcomes. The resulting negative impact on public perception can undermine needed support. • A Lack of Centralized Communication and Data Sharing: Without the means to communicate and coordinate activities, agencies are hampered in meeting regularly occurring needs such as rehoming lost pets, coordinating responses to calls for animal control, and sharing knowledge and resources. It impairs the ability to prepare accurate state-mandated licensing reports, track dangerous animals, or mount a fully coordinated, county-wide disaster response. Sonoma County Civil Grand Jury Animal Services in Sonoma County 9 Tax-Supported Agencies Providing Animal Control and/or Shelter Sonoma County Animal Services (SCAS) operates within the Department of Health Services to provide animal services to the 66% of county residents who reside in the unincorporated areas and the Cities of Santa Rosa and Healdsburg. It also has an MOU to shelter companion animals from the City of Sonoma. Scope of Service: In addition to companion animals, SCAS is responsible for farm animals, livestock and wild animals. As a government agency it is required to accept and manage animals regardless of their physical condition or adoptability. It enforces local, state, and federal laws that pertain to animal care and public safety. SCAS administers the state-mandated rabies control program which includes facilitating rabies vaccinations and managing bite reports and quarantine of dangerous animals. It engages legal services to handle cases involving animal bites and incidents of neglect and abuse cases. It collects and compiles license compliance data from all jurisdictions and submits county-wide reports to the state. SCAS is also the lead agency for animal emergency evacuation planning and coordination of emergency response. Facilities: Demand for pet sheltering sometimes exceeds capacity of the 100 -kennel shelter that was built in the late 1980s and was last renovated in 2001. It must also provide housing for a full range of domestic and wild animals. On October 6, 2015, the BOS approved funds for an assessment of the facility and design of needed improvements. After being interrupted by Covid, the design process is funded and underway. Projects will be done in phases starting with ventilation improvement and noise reduction in the kennels and upgrades to the entry area to enhance interactions with the public. Staffing: Thirty-two full-time positions include certified veterinary technicians, ten licensed animal control officers, other specialists, and public service and operations staff. It has a contract veterinarian six hours/day, five days a week and hires extra veteri nary services at times. It also has a network of veterinarians who volunteer in emergencies. Volunteers provide essential support for animal and shelter care. Volunteers, shelter staff and animal control officers have access to extensive training and continuing education. Veterinarians, assisted by vet techs conduct intake examinations, care for sheltered and fostered animals and perform spay/neuter surgery. Animals are vaccinated at intake and are sterilized prior to placement in foster or adoptive homes. Low cost spay/neuter services are provided to community members though limited resources create long lead times for surgeries. Revenue and Cost of Service: Seventy-five to eighty percent of the SCAS $6.7 million budget comes from Sonoma County, Santa Rosa, and Healdsburg taxes. This is supplemented by collection of license and service fees and tax-deductible donations. Collection rates for service fees are low. Follow up is staff intensive. The SCAS Director estimated an outstanding balance of as much as $2 million in service fees and penalties. As a county agency, SCAS is required to pay county salaries and benefits. SCAS is nearing the end of a three-year contract with DocuPet for online license management. A $25,000 annual payment covers collection of license fees and fines and all correspondence, including sending timely renewal notices. The SCAS Director reported that service has been so efficient that it allowed a reduction to license fees while achieving the highest licensing rates in the county. The SCAS budget of $6.7 million dollars provides an extensive range of animal control and shelter services for approximately 305,000 residents of Santa Rosa, Healdsburg, and Sonoma County Civil Grand Jury Animal Services in Sonoma County 10 unincorporated Sonoma County. Santa Rosa’s $3,346,000 contract accounts for about 40% of animal control and shelter budget, or about $191,000 per 10,000 residents. Rohnert Park Animal Shelter is owned and managed by the City of Rohnert Park through its Community Services Department. Scope of Service: RPAS provides shelter care for companion animals for both Rohnert Park and Cotati. The two cities’ Police Departments provide animal control. RPAS has recently assumed licensing responsibility from the Rohnert Park Finance Department. It outsources license management to DocuPet and shares data with SCAS. DocuPet retains a small fee for each license. It maintains records and sends renewal reminders. Rohnert Park is the only city that requires cat licensing. Cotati offers a one-time voluntary cat license. Facilities: Like other shelters, RPAS was built in the 1990s, but it underwent a major renovation in 2005 and has had many smaller upgrades. It is immaculately maintained with 35 dog runs, “flexible capacity” for cats, rabbits, and other small mammals. Designated are as for surgeries, food preparation, and laundry are clean and well-organized. RPAS has earned certification as a Fear Free Shelter by implementing facility improvements and animal management practices that minimize stress and optimize safety for pets and humans. These include using sound baffles for noise control and minimizing unnecessary disruption that can lead to loud outbursts. Potential adopters view videos of available pets and meet those they wish to interview in a pleasant, private space away from other animals. Positive animal behaviors are reinforced with small treats. Instead of the frantic barking Jurors experienced in other shelters, they were met with calm, friendly, and noticeably more “adoptable” animals. Staffing: Staffing includes the supervisor, who holds animal control, vet tech, and euthanasia certifications; a second vet tech; and a community service assistant. A contract veterinarian visits twice a week to provide animal care and perform surgeries. Every animal of required age or size is spayed/neutered and fully vaccinated prior to placement in a foster or adoptive home. Microchipping is free for Rohnert Park and Cotati residents. While the shelter offers low-cost spay/neuter services to its communit y members, the wait time for an appointment can be long. Fifteen to 20 of the 100 volunteers schedule regular shifts to assist staff with animal care and shelter maintenance. Many more assist with special projects and activities such as adoption events. Revenue and Cost of Services: The RPAS budget of $565,000 provides a high standard of shelter care to a population of 44,000 at a cost of $128,409 per 10,000. In addition to its municipal funding, the shelter benefits from an independent foundation that raises funds for shelter improvements and to support a variety of programs that support the community of pet owners. These include pet collars and leashes for newly adopted pets and Silver Paws funding to offset the cost of pet ownership for low-income seniors. The Humane Society of Sonoma County (HSSC) is included in this list of key agencies because of the limited tax revenue it receives through a contract with the City of Healdsburg to oversee animal control and shelter care. HSSC provides the shelter care and sub-contracts animal control. A $104,000 animal control sub-contract with NBAS, that was near expiration, was terminated and a new $114,000 contract with SCAS took effect on March 1, 2025. Sonoma County Civil Grand Jury Animal Services in Sonoma County 11 Scope of Service: HSSC cares for animals from Healdsburg, citizen surrendered pets, and transfers from other shelters. Because it is not a government agency HSSC can be selective in its admission and focuses on adoptable animals. Facilities: HSSC operates in an immaculate, well-maintained facility purposely built to a high standard of shelter design with donated funds. An adjacent building houses a veterinary hospital that provides pet care for low-income owners and offers low-cost spay/neuter surgery and routine vaccinations. It does not offer rabies clinics and does not manage licensing. Staffing: HSSC staff includes veterinary professionals and development and communication professionals who manage its fundraising, community relations, and a website that provides a wealth of information on animal care and services throughout the county. Other staff provide maintenance, cleaning, and sanitation. Multiple well-trained volunteers are on site at any given time, interacting as team members with animals and staff. Training and continuing education are provided at all levels. Funding: HSSC is primarily funded by private contributions and grants and is overseen by its board of directors. The Grand Jury did not pursue detailed budget information because of its focus on the county and municipal agencies. The City of Sonoma Police Department provides residents with animal control, including licensing which is done on an in-person, walk-in basis. The licensing rate in 2024 was ~15%. Shelter care is provided as needed by SCAS and Pets Lifeline. North Bay Animal Services (NBAS) was incorporated as a 501-(c)-3 organization in 2018 to operate the city-owned Petaluma shelter and provide the city with animal control services. It succeeded Petaluma Animal Services in this role. Scope of Service: NBAS currently provides animal control and shelter services to more than 20% of the county’s residents through contracts with the Cities of Cloverdale, Windsor, Sebastopol, and Petaluma. It also contracts with Calistoga and operates the Clearlake shelter. Responsibilities include responding to field calls for domestic and wild animals, providing shelter and veterinary care for companion and small farm animals in compliance with industry standards, managing pet licensing and reporting data to the county, and complying with all animal-related laws on behalf of the cities it serves. Facilities: NBAS rents the city-owned Petaluma shelter for $1/year. The facility is aging and suffering from deferred maintenance. Shelter capacity was described as 40-50 dogs and up to 100 cats. The NBAS contract with Petaluma requires the non-profit to provide routine maintenance. The city is responsible for major repairs and improvements. In recent years, these have included roof work. Staffing: The Director and eight staff serve the four Sonoma County cities from the Petaluma shelter and a storefront in Windsor. One Animal Control Officer is assigned to Windsor and Cloverdale. A second ACO works from Petaluma. The Executive Director is also an ACO who reported that calls are monitored 24/7. Shelter staff also include shelter technicians for cleaning and basic animal care, customer service, a social media position, one “coordinator” each for dogs and cats. No specific qualifications for shelter care of animals were listed either on the staff list provided to the Grand Jury, or on the bios that appear on the agency website. Revenue and Cost of Service: Annual contract revenue totals $1,233,000 from the four Sonoma County cities, with a combined population of 100,000. At only $123,300 per 10,000, Sonoma County Civil Grand Jury Animal Services in Sonoma County 12 this is even less than the RPAS budget that does not include the cost of animal control field operations. Grand Jury Observations about NBAS Performance NBAS’s city contracts require it to comply with all applicable laws for animal shelters, including quarantine and tracking of dangerous animals, sterilization of animals placed in foster or adoptive homes, and enforcement of licensing/vaccination for rabies control. The Grand Jury identified significant failures to comply with these laws and other terms of its city contracts: • Multiple professionals and private citizens stated that NBAS places unaltered animals in foster and “foster-to-adopt” homes and that appointments for legally mandated spay/neuter surgery can be delayed for many months. The Grand Jury obtained an email which confirmed that NBAS was aware of multiple similar complaints about delays in sterilization and vaccination. • NBAS doesn’t facilitate rabies vaccination. State law assigns responsibility for vaccination and licensing both to dog owners and every government jurisdiction. Cities are responsible for enforcing these laws through their designated Animal Control Officers, which is NBAS in the case of Petaluma, Cloverdale, Windsor and Sebastopol. • Jurors were told that NBAS received 350 to 370 bite calls a year, but the Jurors were unable to secure evidence that legally mandated bite reports had been filed or that potentially dangerous animals were being quarantined as required by state law. This is a matter of concern for public safety and poses the potential for city liability resulting from dog bites. • NBAS does a poor job of facilitating dog licensure and license renewal. NBAS licensing data for 2024 showed only 12% compliance across NBAS cities compared with 23% in Santa Rosa and 31% in unincorporated Sonoma County. (See Appendix C for licensing rates as estimated based on a state methodology.) • NBAS advised the Grand Jury that animals are taken to one of several veterinarians when in need of emergency or routine care, so there is no supervising veterinarian in charge of animal medicine. The shelter has no single veterinarian contracted to consult on written protocols for physical, conditions, sanitation, or general animal care at the shelter. • No NBAS staff member is identified as having had the training and oversight by a veterinarian that is required to conduct physical and behavioral assessment of incoming animals. • Employees serving in the key positions of Dog Coordinator and Cat Coordinator were described as “experienced,” but without any specific veterinary certifications included in their bios on the NBAS website. • There is no documentation of training or continuing education of staff or volunteers. • The workspace for food preparation observed by the Grand Jury is cramped and cluttered; open bags of pet food, some stacked on the floor, are accessible to rodents and other pests, in violation of shelter standards. • During visits to the shelter, the Grand Jury experienced an overpowering foul odor that suggests that the ventilation system is unlikely to be providing air quality consistent with the health and safety of both animals and humans. Sonoma County Civil Grand Jury Animal Services in Sonoma County 13 • NBAS does not have a written plan for emergency response. Nor does it have an MOU with the county to specify its role as an emergency responder. NBAS is contractually required to maintain its facility either “in compliance with industry standards,” or U.C. Davis Guidelines for Standards of Care in Animal Shelters. The list above demonstrates that it fails to comply with industry standards for animal care, shelter management, and maintenance. The NBAS Executive Director has an extr aordinary—and unrealistic—range of responsibilities. The Director manages staff at the Sonoma County locations, the City of Calistoga, and a second shelter in Clearlake. Although NBAS reports 24/7 call monitoring, multiple sources noted that reaching the shelter and securing a response to messages is extremely difficult. The Director manages the organization’s operations, its finances and shelter data. The Director is responsible for negotiating and fulfilling the city contracts, which include complying with all applicable laws and maintaining the shelter in compliance with industry standards. The Director also maintains the agency website where essential information, including online pet licensing, is absent, out-of-date, or inaccessible due to broken links. License renewal notices are not currently being sent, reportedly because of the cost and staff time. Data provided to the Grand Jury showed that the number of license renewals fell from 1,816 in 2023 to 733 in 2024 resulting in a loss of revenue and undermining rabies vaccination enforcement. (See Appendix C for License Compliance data.) Two or three of an estimated 40-60 volunteers assist staff during each of the morning and afternoon shifts. Unlike other shelters, the number of volunteers has reportedly not recovered since it dropped during COVID. In short, the Grand Jury concluded that NBAS is extended beyond its financial and organizational capacity to comply with either its contracts or applicable laws, a circumstance which, according to shelter standards, is unacceptable. It is surviving despite a perfect storm of underfunding, an aging facility, insufficient use of veterinary services, and a staff that is too small, lacking in continuing education and relevant certification, and wearing too many hats. City Oversight of Animal Services is Inadequate Each of the four cities that contract with NBAS have failed to adequately monitor or evaluate the quality of service being provided by NBAS. None of these four cities can be sure they are fulfilling their legal responsibility to facilitate vaccinations, report dog bites to the State of California, ensure that dogs are licensed, or require that sheltered animals be spayed or neutered prior to release for adoption. Since NBAS has been the animal services contractor, only one city official reported ever visiting the Petaluma shelter, and that was just once. Without periodic inspections, how can these cities be sure they are getting the service they are contracted to receive? None of the city contracts require NBAS to submit reports that contain quantifiable performance criteria in order to evaluate compliance. How are the cities evaluating contract compliance without any reporting? Only Petaluma requires reporting (annually) to the City Council, and in the 7 years that NBAS has been the animal services contractor, only 3 reports have been submitted—the last one was filed in 2022. Some contracts specify an acceptable response time for calls for animal control, but NBAS does not track response time, and the cities are not requiring it. Sonoma County Civil Grand Jury Animal Services in Sonoma County 14 Jurors questioned how contracts were awarded. It became clear that NBAS proposals offered a full range of services for prices below those of competitors. Most of the multi-year contracts, including one for 10 years, are for flat annual payments without escalation clauses to accommodate increased costs. It is unsurprising that the cities did not question whether NBAS bids were sufficient to provide contract services. The low cost would be desirable if the terms of the contracts were being fulfilled. However, they are not. What the Jurors did not anticipate was the uniform lack of oversight and outright denial about NBAS shortcomings that was revealed in every city interview. Each city official interviewed by the Grand Jury stated that they weren’t aware of significant issues with NBAS. Based on multiple interviews, the Grand Jury confirmed the original complaint, that NBAS is operating with insufficient oversight by its board of directors or the cities with which it contracts. CONCLUSIONS • Most Sonoma County residents are receiving animal services that approach, achieve, or even exceed industry standards. However, this is not the case for the over 20% affected by city contracts with NBAS. • The existing decentralization of animal control and shelter services and the lack of oversight by the county, the four Sonoma County cities with NBAS contracts, or by the agency’s board of directors, has allowed unacceptable performance by NBAS to persist without intervention. • The NBAS proposals on which its contracts are based promise an extensive range of services for a cost that is far below the budgeted costs of either SCAS or RPAS. The result is that NBAS is inadequately funded to fulfill its responsibilities. • In recent years, as an underfunded and underperforming non-profit agency, NBAS has failed to provide animal services which are compliant with state mandates and contract provisions. The 2012 DHS report cautioned that insufficient oversight could lead to this situation. • The existing fragmentation of services is inefficient and confusing for members of the public. It makes it difficult to know where to call in an emergency, or how to access needed services. Fees for licensing and services vary, as does the range and qualit y of information available on websites and the ability to contact a shelter or animal control officer. • The lack of shared data and communication channels poses unique challenges for animal control agencies, the County Department of Health Services, and the Office of Emergency Management. It hampers compliance with legally mandated management and reporting of licensing data and the quarantine and tracking of potentially dangerous animals. It makes it more difficult for owners to locate lost pets. It can delay or disrupt response to emergency situations. • Following a series of disastrous fires and floods, the County appointed the SCAS Director as animal liaison to participate in development of the Sonoma County Emergency Operations Plan. In 2018, it added an animal disaster response plan with Sonoma County Civil Grand Jury Animal Services in Sonoma County 15 defined procedures and established MOUs to define roles for key NGOs. NBAS is not among these partners and not all cities have developed such plans. • Funding constraints and a lack of coordination among agencies leaves most municipal and non-profit shelters struggling to accomplish support functions that are essential to all such as timely license renewals and invoicing for fees, staff and volunteer training, and maintenance of websites to provide effective public outreach. Thoughtful centralization of some or all these functions could lead to improved, cost-efficient solutions, and increased revenue collection. • Rabies control efforts are undermined by failure to achieve high levels of pet licensing and implement spay/neuter programs for population control. Failure to collect license and shelter service fees results in the loss of revenue to support animal services. COMMENDATIONS The Grand Jury recognized the steady progress achieved by SCAS to comply with best practices, and other recommendations contained in the 2012 DHS report. This progress is acknowledged in subsequent reports to the Board of Supervisors and is, in part, due to the Board’s on-going oversight and support of improved animal services. The exceptional volunteer and financial support provided to the Rohnert Park Animal Shelter by its community is testimony to the value of well-run, conveniently located facilities. At the Humane Society of Sonoma County, we experienced an independent non -profit shelter with minimal public funding whose public engagement and service on behalf of animals extends across city and county boundaries. While our investigation did not extend to the dozens of private and non-profit programs caring for Sonoma County animals, we would be remiss not to call out the outstanding shelter and adoption services provided by Pets Lifeline and Dogwood and the exemplary work of Forgotten Felines to control populations of pet and feral cats. These non-profit organizations depend on the generosity and volunteer support of the community. Our hats are off to all those who care for the county’s companion animals. Sonoma County Civil Grand Jury Animal Services in Sonoma County 16 FINDINGS F1. Failure by the county and its nine cities to adopt recommendations in the 2012 DHS Animal Services Report has left Sonoma County animal service agencies operating without shared standards, communication channels, data sharing or oversight. F2. Services provided to the four Sonoma County cities by North Bay Animal Services are non-compliant either with state laws or industry standards for the care of shelter animals as specified in its contracts. F3. A lack of coordination between SCAS and NBAS is an obstacle to a fully coordinated implementation of the county-wide disaster response plan for animal evacuations. F4. Insufficient funding and staffing make it difficult for some agencies to provide effective training for staff and volunteers. F5. Insufficient funding and staffing make it difficult for agencies to maintain websites and social media content required for effective public relations. F6. Having multiple different fee structures for animal licenses and services is confusing to the public and complicates billing and collection of license fees and fines. F7. Failure to achieve high levels of licensing in all government jurisdictions and provide access to shared information undermines mandated rabies control, makes it more difficult to return lost pets, and results in a loss of revenue. F8. Based on SCAS data, uniform adoption of online licensing management through DocuPet (or a comparable vendor) would increase county-wide licensing rates and enhance compliance with state law. F9. Failure to promote the benefits and legal requirement to license dogs, and failing consistently to send license renewal reminders, contribute to low license compliance and loss of revenue. F10. Making centralized training resources available could enhance performance of animal services employees and volunteers. F11. Insufficient oversight either by the cities or by the organization’s board of directors has allowed NBAS to be non-compliant with state law and the terms of its contracts by: failing to effectively manage licensing and renewals; failing to offer legally mandated rabies vaccination clinics; failing to perform legally mandated spay/neuter of animals prior to placement; failing to consistently submit bite reports to the county health officer (through SCAS); failing to maintain the Petaluma animal shelter in compliance with industry standards; and failing to collect accurate data and provide reports that demonstrate compliance with contract terms. F12. A lack of responsiveness to phone calls has eroded public confidence in the ability of NBAS to respond in a timely manner to calls for service or follow -up. F13. While NBAS is responsible for general maintenance of the shelter, the City of Petaluma is not exercising due diligence with regard to facilities maintenance and repair, which may include an adequate ventilation system based upon the Grand Jury’s observations during its visits. RECOMMENDATIONS Sonoma County Civil Grand Jury Animal Services in Sonoma County 17 R1. By November 1, 2025, the Board of Supervisors will direct DHS to establish an Animal Services Task Force comprising county, city, and shelter representatives to revisit the 2012 DHS Animal Services Report and recommend a governance structure for animal services that will: 1) provide county-wide oversight to ensure compliance with State Law; 2) standardize fees and engage a common licensing vendor to enhance public health and safety, licensing rates and revenue, and; 3) achieve economic efficiencies through shared resources. (F1, F3, F4-F6 and F9-F10) R2. By January 1, 2026, each of Sonoma County’s 9 cities will delegate one or more representatives to participate in the county-wide Animal Services Task Force convened by DHS. (F1) R3. By January 1, 2026, the director or supervisor of SCAS, HSSC, RPAS, and NBAS will commit to participating in the county-wide Animal Services Task Force. (F1) R4. By May 1, 2026, the Board of Supervisors will direct DHS to launch a county-wide public information campaign in cooperation with the cities to explain the legal imperative and benefits of licensing pets. The campaign will commence no later than July 1, 2026. (F7-F9) R5. By November 1, 2025, each city contracting with North Bay Animal Services will inspect and evaluate the shelter condition, and evaluate the shelter operation and animal control services, to determine whether NBAS is complying with legal mandates and other terms of its contract. (F2, F11-F12) R6. By September 30, 2025, each of the cities that contracts with NBAS will require quarterly reports that include data and performance criteria sufficient to evaluate compliance with its contract and all relevant laws. (F2, F11) R7. By November 1, 2025, the Petaluma City Council will direct staff to implement a facilities assessment of the city-owned shelter and submit a report of findings related to the adequacy of the HVAC system and any improvements that may be required for the health and safety of animals and humans. (F13) R8. By June 1, 2026, the City of Petaluma will correct any identified ventilation and/or other defects that put animal and/or human health and safety at risk . (F13) REQUIRED RESPONSES Pursuant to Penal Code §§ 933 and 933.05, the grand jury requires responses as follows: • Sonoma County Board of Supervisors (R1, R4, and F1, F3-F10) • Department of Health Services Director (R1, R4, and F1, F3-F10) • The Cloverdale City Council (R1-R2, R4-6, F1-F3, F6-F11 ) • The Cotati City Council (R1-R2, R4-R5, and F1 and F3-F10) • The Healdsburg City Council (R1-R2, R4-7, F1-F3, F6-F11) • The Petaluma City Council (R1-R2, R4-8, F1-F3, F6-F13) • The Rohnert Park City Council (R1-R2, R4-R5, F1, F3-F10) • The Santa Rosa City Council (R1-R2, R4-R5, F1, F3-F10) Sonoma County Civil Grand Jury Animal Services in Sonoma County 18 • The Sebastopol City Council (R1-R2, R4-6, F1-F3, F6-F11) • The Sonoma City Council (R1-R2, R4-R5, F1, F3-F10) • The Windsor City Council (R1-R2, R4-6, F1-F3, F6-F11) The governing bodies indicated above should be aware that their comments and responses must be conducted subject to the notice, agenda, and open meeting requirements of the Brown Act. INVITED RESPONSES The Grand Jury invites the following to respond: • Sonoma County Animal Services Director (R1, R4, R5, F1, F3-F10) • The Petaluma City Manager (R1-R2, R4-8, F1-F3, F6-F13) • Humane Society of Sonoma County (R1, R3-5, F1, F3-12) • North Bay Animal Shelter Executive Director (R1, R4-R8, F1-F13) • Rohnert Park Animal Shelter Supervisor (R1, R3-5, and F1, F3-12) Responses must be submitted to the presiding judge of the Sonoma County Superior Court in accordance with the provisions of the Penal Code section 933.05. Responses must include the information required by section 933.05. BIBLIOGRAPHY • The Association of Shelter Veterinarians, Guidelines for Standards of Care in Animal Shelters. Second Edition, December 2022. https://www.aspcapro.org/sites/default/files/2023-05/asvguidelinessecondedition-2022.pdf • The Association of Shelter Veterinarians, Sanitation in Animal Shelters. September 1, 2023. https://www.sheltervet.org/assets/docs/5__Sanitation_Final_06AUG2024.pdf • County of Sonoma—Department of Health Services, Sonoma County Animal Care and Control Governance Model Review and Best Practices, August 2012. https://sonoma-county.granicus.com/MetaViewer.php?view_id=2&clip_id=243&meta_id=94249 • Animal Services Facility Needs Assessment Report to the Board of Supervisors, September 12, 2023 https://sonoma-county.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=12398 • County of Sonoma – Animal Services, Sonoma County Animals in Disaster Response Plan, December 2018 https://sonomacounty.ca.gov/Main%20County%20Site/Administrative%20Support%20%26%20Fiscal% 20Services/Emergency%20Management/Documents/Archive/Administration/Services/2147553654/SCA SAnimalAnnex%20FINAL%202018%20DEC.pdf • State of California Department of Finance, Population and Housing Estimates for Cities, Counties, and the State—January 1, 2023, and 2024, May 2024. https://dof.ca.gov/forecasting/demographics/estimates-e1/ Sonoma County Civil Grand Jury Animal Services in Sonoma County 19 • California Department of Food and Agriculture, Pet Ownership Calculator https://www.cdfa.ca.gov/AHFSS/Animal_Health/eprs/docs/pet_ownership_calculator.pd f • 2017-2018 Sonoma County Civil Grand Jury, The Evacuation and Sheltering of Animals During the Firestorm of October 2017. https://sonoma.courts.ca.gov/system/files/grand-jury/gj-2017-2018-finalreport.pdf Sonoma County Civil Grand Jury Animal Services in Sonoma County 20 APPENDIX A Animal Related Regulations ANIMAL CONTROL/SHELTERING Civil Code §1834 Depositary of animals must provide food, shelter & veterinary care Civil Code §1834.4 No animal shall be euthanized if it is adoptable Corporations Code §14502 Humane Officers Appointment, Reappointment & Training Food and Ag §30503.5 Dog bite disclosure Food and Ag §31105 The taking up and impounding of all dogs found running at large Food and Ag §31108 Provide for holding period for lost animals Food and Ag §§31601-31626; §§31641- 31646 Dangerous and vicious dog Penal Code §597 Humane treatment of animals Penal Code §599(d) Policy on euthanasia of adoptable or treatable animal LICENSING/MICROCHIPPING Food and Ag §30502 € Dog license tags provide for the keeping of a record to identity of the dog owner Food and Ag §30652 Use of fees for issuance of dog license tags and fines Food and Ag §31752.1 Cats: Microchip implants requirement Health and Safety §121690 (a) Owner required to license any dog over the age of 4 months. RABIES & VACCINATIONS California Code of Regulation §2606 Rabies, requires reporting of bites and quarantine of animals California Code of Regulation §2606.4 Officially declared rabies areas along with requirement of licensing and vaccination; requires rabies control activities reporting Health and Safety Code §121585 Definition of rabies area Health and Safety §121690 (a) - (e) Rabies Areas, licensing and vaccinations; duty of the governing body to provide for a rabies control program Health and Safety §121690 (f) Requires governments to provide rabies clinics SPAY/NEUTER Food and Ag §30503 Spay/neuter of dogs Food and Ag §30503(a)(1) Spay/neuter of dogs prior to adoption Food and Ag §31751.3 Spay and neuter of cats prior to adoption Sonoma County Civil Grand Jury Animal Services in Sonoma County 21 APPENDIX B Dog License Fees* City/Area Spayed/ Neutered Intact Animal Unincorporated County $16 $19 Santa Rosa $16 $19 Cloverdale $20 $40 Healdsburg $15 $30 Petaluma $20 $25 Windsor $20 Sebastopol $20 $50 City of Sonoma $25 $50 Rohnert Park (Dogs & Cats) $18 $36 Cotati (Cats voluntary) $20 $40 *Jurisdictions also offer different concessions, e.g., for seniors, veterans, or multiple pets. Sonoma County Civil Grand Jury Animal Services in Sonoma County 22 APPENDIX C Dog Licensing Compliance Data Area 2023-24 Population* Estimated # of Dogs** 2023 Licenses 2024 Licenses # % # % Unincorporated 130,777 30,904 13,160 43% 9,726 31% Santa Rosa 174,890 41,328 11,867 29% 9,629 23% Total SCAS* 305,667 72,232 25,027 35% 19,355 27% Cloverdale 8,710 2,058 617 30% 350 17% Healdsburg 10,985 2,596 393 15% 282 11% Petaluma 58,445 13,811 1,833 13% 1,488 11% Sebastopol 7,295 1,724 230 13% 233 14% Windsor 25,394 6,001 1,017 17% 822 14% Total NBAS 110,829 26,190 4,090 16% 3,175 12% Sonoma City 10,532 2,489 NA NA 368 15% Rohnert Park 43,821 10,355 NA NA NA NA Cotati 7,303 1,726 NA NA NA NA Total Other 61,656 14,570 Countywide 478,152 112,992 *Population data source: https://dof.ca.gov/forecasting/demographics/estimates-e1/ **Pet Calculator: https://www.cdfa.ca.gov/AHFSS/Animal_Health/eprs/docs/pet_ownership_calculator.pdf License data provided by SCAS and NBAS Note: NBAS contract with Healdsburg terminated 2/29/25 Reports issued by the Civil Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Civil Grand Jury. Revised June 2022 Response to GJ Report Form Response to Grand Jury Report Form Report Title: Animal Services in Sonoma County Report Date: June 13, 2025 Response by: Gerard Giudice Title: Mayor Agency/Department Name: City of Rohnert Park FINDINGS: [F1, F3-F10] I (we) agree with the findings numbered: _F1, F3-F10_________________________________ I (we) disagree wholly or partially with the findings numbered: _________________________ _____________________________________________________________________ ____ (Attach a statement specifying any portions of the findings that are disputed with an explanation of the reasons.) RECOMMENDATIONS: [R1-R2; R4-R5] • Recommendations numbered: ________________________________ have been implemented. (Attach a summary describing the implemented actions.) • Recommendations numbered: _______R2; and R4____________________ have not yet been implemented, but will be implemented in the future. (Attach a timeframe for the implementation.) • Recommendations numbered: ________________________________ require(s) further analysis. (Attach an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or director of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the Grand Jury report.) • Recommendations numbered: _________R1 and R5_____________________ will not be implemented because they are not warranted or are not reasonable. (Attach an explanation.) Date: 9/9/2025 Signed: Number of pages attached: 1 (See attached PC Civil Grand Jury Response Requirements) Revised June 2022 Response to GJ Report Form Response to Grand Jury on Animal Services in Sonoma County City of Rohnert Park Response Summary of Responses Recommendations R1 – By November 1,2025, the Board of Supervisors will direct DHS to establish an Animal Services Task Force comprising county, city, and shelter representatives to revisit the 2012 DHS Animal Services Report and recommend a governance structure for animal services that will: 1) provide county-wide oversight to ensure compliance with State Law; 2) standardize fees and engage a common licensing vendor to enhance public health and safety, licensing rates and revenue, and; 3) achieve economic efficiencies through shared resources. While the City of Rohnert Park agrees with the recommendation for the Board of Supervisors to direct DHS to establish an Animal Services Task Force, the responsibility to do so is not applicable to the City of Rohnert Park. If the Board of Supervisors follows through with this task, Rohnert Park will fully participate as recommended. Recommendation R2 – By January l, 2026, each of Sonoma County's 9 cities will delegate one or more representatives to participate in the county-wide Animal Services Task Force convened by DHS. Upon the creation of an Animal Services Task Force, the City of Rohnert Park will delegate at least one representative to participate no later than January 1, 2026. Recommendation R4 – By May 1,2026, the Board of Supervisors will direct DHS to launch a county-wide public information campaign in cooperation with the cities to explain the legal imperative and benefits of licensing pets. The campaign will commence no later than July 1,2026. The City of Rohnert Park will work together with DHS to share and/or create informational campaigns regarding the importance and laws of pet licensing no later than July 1, 2026. Recommendation R5 - By November l, 2025, each city contracting with North Bay Animal Services will inspect and evaluate the shelter condition, and evaluate the shelter operation and animal control services, to determine whether NBAS is complying with legal mandates and other terms of its contract. The City of Rohnert Park does not contract with North Bay Animal Services. Therefore, this recommendation does not apply to the City.