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HomeMy WebLinkAbout2025/12/02 City Council Agenda Packet - Special Meeting"We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA, SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT SPECIAL MEETING Tuesday, December 2, 2025 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Speakers are encouraged to complete a Public Comment card and submit it to the Clerk at the time of the meeting. This helps ensure an orderly and efficient meeting, but it is not required. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org . PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL (Adams_____Elward_____Rodriguez_____Sanborn______Giudice______) 2.READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS 4.A Mayor's Recognition: Honoring Karen Mack, Office Assistant, and Nancy Vierra, Administrative Assistant, for Their Dedicated Support to the City and the City Council Item 4.A. 4.B Mayor's Recognition: Honoring Lisa Orloff for Her Years of Service as the Rohnert Park Chamber of Commerce Chief Executive Officer Item 4.B. 5.DEPARTMENT HEAD BRIEFINGS 5.A Informational Update Regarding Community Roundtable by Public Safety Director Mattos within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi-year broad goals (listed below in no particular order): 1.Long Term Financial Sustainability 3.Planning and Infrastructure 2.Community Quality of Life 4.Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross-departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to__/connect to stay connected and informed. 5.B Automated License Plate Reader (ALPR) System "Flock" Presentation by Director of Public Safety Tim Mattos Item 5.B. Presentation Item 5.B. Supplemental Public Comment Received Via Email Item 5.B. Supplemental Materials Received Via Email Item 5.B. Supplemental Materials Received at Meeting 6.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 6.A Public Comments Materials Received at Meeting Item 6.A. 7.CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Adams_____Elward_____Rodriguez_____Sanborn______Giudice______) 7.A Acceptance of Reports from Finance Department (This is not a project under California Environmental Quality Act (CEQA)) Item 7.A.1. City Bills/Demands for Payment dated October 25, 2025 through November 10, 2025 Item 7.A.2. Successor Agency- Cash Report as of October 31, 2025 Item 7.A.3. City- Cash Report for Month as of October 31, 2025 7.B Approval of Minutes (This is not a project under California Environmental Quality Act (CEQA)) Item 7.B.1. City Council Special Meeting, November 12, 2025 Item 7.B.2. City Council/RPFA/Successor Agency Joint Special Meeting, November 18, 2025 7.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This action is not a Project under the California Environmental Quality Act (CEQA)) Item 7.C. 7.D Adopt Resolution 2025-087 Authorizing and Accepting the State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant Agreement and Amending the FY 2025-26 Operating Budget in the amount of $65,000 (This action is Not a Project under the California Environmental Quality Act (CEQA)) Item 7.D. 7.E Adopt Resolution 2025-088 Authorizing and Approving a Grant of Monitoring Well Easement Agreement with Santa Rosa Plain Groundwater Sustainability Agency for a Shallow Groundwater Monitoring Well on Copeland Creek at APN 143-061-061 (This Action is Exempt Under California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3)) Item 7.E. 7.F Adopt Resolution 2025-089 Accepting the Hinebaugh Creek Pedestrian Bridge as a City Asset, Accepting a Public Access Easement for Hinebaugh Creek Pedestrian Bridge, and Approving the Fourth Amendment to the Master Maintenance Agreement and Directing Related Actions (California Environmental Quality Act (CEQA)) Status: Consistent with Environmental Impact Report for the University District as Amended) Item 7.F. 8.REGULAR ITEMS 8.A PUBLIC HEARING: Accept the Final Water Rate Report and Consider Written Protests and Written Objections to the Proposed Water Rate Increases, Certify the final count of any Written Protests, and, if Written Protests are not presented by a Majority of the affected parcels, adopt a Resolution Adopting Water Service Rates (2026-2029) (This is not a project under California Environmental Quality Act (CEQA)) A. Staff Report B. Public Hearing: C. Resolution for Adoption: Resolution 2025-090 Adopting Water Service Rates for Years 2026 through 2029 D. Council Motion/Roll Call Vote (Adams_____Elward_____Rodriguez_____Sanborn______Giudice______) Item 8.A. Staff Report and Attachments Item 8.A. Presentation Item 8.A. Supplemental Public Comment 9.COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments: 1. Adams 2. Elward 1. Homeless Coalition Board (11/26) 3. Rodriguez 4. Sanborn 1. Sonoma Clean Power Authority Board of Directors Meeting (11/20) - CANCELED 2. Water Advisory Committee (WAC) to Sonoma Water (12/1) 5. Giudice 1. Golden Gate Bridge, Highway & Transportation District Building and Operating Committee, Finance-Auditing Committee & Rules, Policy & Industrial Relations Committee (11/20) 2. Golden Gate Bridge, Highway & Transportation District Board of Directors Special Meeting (11/21) 3. Sonoma County Mayors and Councilmembers Association Legislative Committee Meeting (11/21) 6. Reports Under Government Code Section 53232.3(d): Rohnert Park Chamber of Commerce AM Networking Breakfast (11/19) Giudice & Sanborn 10.COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11.ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of items already agendized. 12.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 13. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources . CERTIFICATION OF POSTING OF AGENDA I, Elizabeth Machado, Assistant City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on November 25, 2025, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 25th day of November, 2025 at Rohnert Park, California. Elizabeth Machado Office of the City Clerk Honoring KAREN MACK This Certificate of Recognition is proudly presented to Karen H. Mack in appreciation of her outstanding dedication and exceptional service to the City of Rohnert Park. Karen has been a valued member of the organization since July 2021. Her work in the City Clerk’s and City Manager’s Office has been truly invaluable. She has maintained vital public records with care and precision, drafted proclamations and recognitions, and coordinated presentations from outside organizations, Sonoma State University students, and residents participating in the Pledge of Allegiance at City Council meetings. Karen has also supported communications related to agendas through social media and the City’s email list. Her efforts have kept the Clerk’s Office and the City Council organized and well informed. She has played a vital role in coordinating Council special meetings, closed sessions, and planning for major Council events including the Council Mayors Association dinner and annual priority and goal setting sessions. Her professionalism, reliability, and positive spirit strengthen the City of Rohnert Park and contribute greatly to the success of the City Council. Presented with appreciation by the Mayor of Rohnert Park. Signed this 2nd day of December, 2025 By: _________________________________________ Gerard Giudice, Mayor Item 4.A. Honoring NANCY VIERRA This Certificate of Recognition is presented to Nancy Vierra in appreciation of her dedication, professionalism, and outstanding service to the City of Rohnert Park. Nancy joined the City in 2024 and has quickly become an essential part of the City Manager’s Office. She organizes ribbon cutting ceremonies, City Manager events, and Council attendance at community and regional events, ensuring each occasion is well planned and runs smoothly. She also coordinates travel for Council and executive staff with accuracy, efficiency, and a consistently positive attitude. Nancy’s attention to detail, strong organizational skills, and commitment to excellence have strengthened internal operations and supported the City’s ability to represent the community with professionalism. Her contributions play a key role in keeping the City Manager’s Office running smoothly and in helping the Council remain engaged and visible throughout the community. Presented with appreciation by the Mayor of Rohnert Park. Signed this 2nd day of December, 2025 By: _________________________________________ Gerard Giudice, Mayor Honoring LISA ORLOFF In heartfelt appreciation of your many years of outstanding service as the Rohnert Park Chamber of Commerce Chief Executive Officer. For years, you have been a steady, welcoming, and trusted presence in our community - someone who brings people together, uplifts local businesses, and makes others feel valued and supported. Your commitment to fostering meaningful connections, collaboration, community engagement, and community pride has helped create an environment where businesses and residents alike can thrive. Your work has helped shape Rohnert Park into the vibrant, caring city it is today. Your leadership, professionalism, and unwavering dedication to supporting local businesses have strengthened the economic vitality of our community. Through your guidance, collaboration, and tireless advocacy, you have touched countless individuals, business owners, colleagues, partners, and residents, each of whom has benefited from your kindness, wisdom, and genuine belief in the power of community. The positive impact you leave is woven into the fabric of our city. As you step into your new role as Director of Events & Community Engagement to embrace more time with family, please know that your contributions in this chapter will continue to resonate for years to come. You have given so much of yourself, and Rohnert Park is truly better because of you. With our deepest gratitude, we celebrate you, honor your service, and look forward to the continued impact you will bring to our community in this next chapter of your journey. Signed this December 2nd, 2025 By: _____________________________________ Gerard Giudice, Mayor Item 4.B. FLOCK REVIEW Rohnert Park Department of Public Safety History of ALPR California usage: Early 2000’s Bridges and tow trucks Tow RPDPS vehicles outfitted: 2016 (Vigilant Sonoma County agencies began installing Flock More affordable Better Integration 10 initial ALPR’s in Rohnert Park: 2024 SONCATT Installation 20 additional being installed Flock Usage •Multiple Jurisdiction Collaboration Traveling Theft Crews Stolen Vehicles Missing Persons Reckless Drivers Organized Retail Theft Family Disturbances Top CFS Call Type 1/1/2025 –10/31/2025 –Flock in the call narrative Top CFS Call Type Count of Call Type STOLEN VEHICLE RPT 19 LICENSE PLATE READER 17 DISPATCH CUSTOMER SERVICE 8 CHECK THE WELFARE 7 INFORMATION 6 SECURITY CHECK 6 BROADCAST / BE ON LOOKOUT 6 DISTURBANCE 6 FOLLOW UP / INVESTIGATE 4 PETTY THEFT JUST OCCURRED 4 HIT & RUN MISDEMEANOR RPT 4 SUSPICIOUS PERSON 3 SUSPICIOUS CIRCUMSTANCES 3 HIT & RUN MISDEMEANOR 3 AGENCY ASSIST -BY ROHNERT PARK DPS 3 CFS Flock Locations 1/1/2025 –10/31/2025 Flock is used for incidents throughout Rohnert Park. CFS Flock Searches– Time of Day, Day of Week 1/1/2025 – 10/31/2025Time of Day and Day of Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total 12 AM 1 1 1 AM 1 1 1 3 3 AM 1 1 4 AM 1 2 3 5 AM 2 1 3 6 AM 1 1 7 AM 1 3 2 3 1 10 8 AM 1 1 1 1 4 9 AM 2 3 2 3 10 10 AM 3 3 6 11 AM 1 1 3 1 1 7 12 PM 1 1 1 1 2 6 1 PM 2 2 1 5 2 PM 2 1 2 1 1 2 9 3 PM 1 2 1 4 8 4 PM 1 2 2 2 2 9 5 PM 2 3 1 2 8 6 PM 1 3 1 5 7 PM 2 1 1 1 2 7 8 PM 1 1 1 2 5 9 PM 3 1 1 5 10 PM 3 2 2 1 1 9 11 PM 1 2 2 5 Total 20 18 25 17 18 19 13 130 CFS Flock – Case Studies 1/1/2025 – 10/31/2025 •Stolen Vehicle from Rohnert Park Flock search showed in another jurisdiction Flock images showed vehicle doing circles - “donuts” Based on investigation and Flock hits, a suspect was identified Stolen vehicle was located Suspicious Person CFS Subject tried to steal diesel and run over victim Flock alert set for subject vehicle Flock Alert notification received for vehicle location Subject located and arrest made Law & Policy SB-54 (California Values Act): California state law that prevents state and local law enforcement agencies from using their resources on behalf of federal immigration enforcement agencies. RPDPS Policy 427: Adheres to both State Law and Civil Code requirements. Access Requirements Officer name (Captured at login) Reason for the inquiry (theft, stolen vehicle, etc.) Case or Incident number Must be for a legitimate law enforcement purpose Out of State agencies and Federal agencies do not have access Cannot be used to provide information for Immigration purposes When is ALPR used •To create a “Hot List”: Vehicle was used in, or associated with an incident, and was not immediately located. •To search: Look for a vehicle associated with an incident. Used more in real-time, or as the incident is occurring . Information is retained for only 30 days. Location Map (Rohnert Park) Location Map (SonCATT) Location List (Rohnert Park) Location List (SonCATT) Questions 1 Lopez, Sylvia From:Rodriguez, Samantha Sent:Monday, December 1, 2025 5:33 PM To:Sam Swank Cc:CityClerk Subject:Re: Please Oppose/Reverse Use of invasive Flock Cameras in Rohnert Park Thank you for your email Sam, I have cc’d the city clerks office to include in for public comment unless you let us know otherwise. Samantha Rodriguez, Miembra de Concejal – Distrito 1 | Councilmember – District 1 (Pronouns: She/Her/Hers – what’s this?) City of Rohnert Park | 130 Avram Avenue | Rohnert Park, CA 94928 Office: 707-588-2227 | Direct Line: 707-899-3092 Fax: 707-792-1876 | Website: www.rpcity.org From: Sam Swank Date: Wednesday, November 19, 2025 at 3:50 AM To: Rodriguez, Samantha <srodriguez@rpcity.org> Subject: Please Oppose/Reverse Use of invasive Flock Cameras in Rohnert Park Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Good morning Councilmember Rodriguez, my name is Sam Swank and I live in B-Section in your district. I am writing because I am deeply concerned about the security and privacy implications of our city’s Flock cameras. While they come off like a plus for efficiency, they in my view actually eliminate police oversight/control over evidence in investigations. A for-profit program can create an on-demand, comprehensive highlight reel of one individual's movements using data collected prior to any reasonable suspicion or warrant? This sounds highly problematic to me, especially when this flagged information does not always get sufficiently verified before LE's response escalates to potentially deadly force. Flock’s stated goal is to expand this network to “every city” in the U.S. to the extent that “you can’t get a breath of air without us knowing.” I would hope that, as someone who prioritizes police and governmental accountability, you can see the dire implications of such a surveillance state on the public. As someone with education in psychology, I imagine you also understand the chilling effect it has on the human mind as well. That in practice, such invasive and constant institutional surveillance compromises our safety, security, health, and liberties far more than it allegedly helps reduce crime. The truth is, when all that data is stored on a private, for-profit company’s servers, it is no longer our elected government who is trusted with guarding the information. It is the un-elected, profit-focused 2 corporation which must be trusted to regulate itself against its own financial interests and even mission statement. The point is not that I don’t trust our PD. I have no qualms with anyone in local office or public service. My qualms are with the company's questionable practices and negative value for the public. The point is that we need to maintain long-standing checks on ALL surveilling government bodies in order to ensure they remain aligned with public interests, and Flock's surveillance systems too easily and rapidly remove key barriers that guard our Fourth Amendment and other constitutional rights. And if nothing else, I am dubious of the fiscal cost of these products/services—What are we accomplishing with Flock devices that can’t reasonably be done with existing audiovisual and LPR technologies? How much do these cameras cost to purchase, service, and keep active? Is there a demonstrated ROI / reduction in crime that is substantial enough to warrant the cost? I am asking you to request that, when the contract comes up for renewal, the city not renew. Instead, please push to divert that money to cheaper, more effective, & less invasive options that already exist and which can receive fully informed community input. I personally support sending any saved funds to programs for populations in need of assistance and/or allocating them to city/local projects for the general welfare. Thank you for your public service, I appreciate anything you can do to monitor and eventually cease the use of invasive systems like Flock in our city. Being in public is not a free license to follow nonsuspect individuals around 24/7 and note their every characteristic, statement, and action, and then store that data indefinitely and profit off it. If a human being did that, I'm pretty sure it would be considered some form of harassment, even if they only follow you around in public. Warmly, Sam Swank 1 Lopez, Sylvia From:Trevor Merrell > Sent:Tuesday, December 2, 2025 9:10 PM To:Public Comment Subject:Submission of Written Public Comment for 12/2 Meeting Attachments:Trevor M Public Comment RP CC 122.pdf Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Good evening, I spoke at the city council meeting today and was asked by the Mayor if I could submit the rest of my comments in the written form so that the council could read it all. I have attached them below. Thank you so much! Kind regards, Trevor Merrell Hello everyone! It’s wonderful to be with you all this evening. Before I begin, I wanted to quickly thank the council for all of the hard work you do to make Rohnert Park a great place to call home. Your leadership has been remarkable and deeply appreciated by myself and so many others. My name is Trevor. I’m a resident of Rohnert Park living in C Section. I am here this evening to express my profound concerns for the safety of our city and the constitutional rights of our residents. I strongly oppose the contract we currently have with Flock surveillance systems and ask that we discontinue their use in our city. I also want to preface the rest of my comment this evening by clarifying that my point is to oppose these systems- not to tread on the integrity of our public safety officers. I don’t think we have to make a choice between valuing transparency and accountability in policing and respecting police officers. To begin, I had a point of clarification to address. On the slide titled “When is ALPR Used”, the presentation states the information is only retained for thirty days. However, if you go to the Flock Rohnert Park Transparency Portal, it lists the retention period as 365 days. There is a significant gap between those two. It’s the difference between a 30-day log and a year-long surveillance dossier on every person in our city. I have to assume this was a misunderstanding or a clerical error, but I would appreciate knowing which figure is accurate. Secondly, I wanted to mention that the usage data for these systems suggests they are more a tool of mass surveillance than they are a means of targeted policing. The slides said that there were a total of 130 searches between January and October of this year, which is about one search every two days. Despite that, the system captures hundreds of thousands of license plates every month and stores that data. In using it, we are subjecting the entire city to 24/7 monitoring all in the name of supporting a system only actively queried a few times a week. In my view, that is too tremendous an invasion of our privacy for a program so lacking in actual operational utility. Third, the “federal access” safeguards are, in my opinion, profoundly lacking in true firewalls. The slides claim that “out of state agencies and federal agencies” do not have access. While that may technically be true insofar as an ICE agent could not walk into the department and login to the system, it’s not that simple. The Department admits to sharing data with multiple jurisdiction partners. Many of them, including the county sheriffs, have information sharing agreements or are integrated with fusion centers like the NCRIC which do work in conjunction with federal agencies. Once our data moves to those regional partners, it’s no longer a matter of what Rohnert Park thinks of it. At that point, we’ve lost control and it becomes accessible to the federal agencies that staff those fusion centers. Lastly, I believe we need to consider the vendor. Flock Safety is a corporation backed by Trump mega-donor Peter Thiel of Palantir fame. Him and his partners are actively working to erode our constitutional rights and civil liberties in this country. They have readily enabled federal immigration raids throughout this country, deceived local jurisdictions about the extent of their surveillance, and assisted police departments in other states as they hunted women who fled Republican rule to seek abortions. To that end, I do not believe for a second that our data can be trusted on the servers of a company whose founders have already proven beyond any doubt that they have zero respect for our country and zero regard for us as people. With that, I once again ask that the council considers the safety and privacy of our residents, and chooses to sever this relationship as soon as possible. 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The Premiere Portuguese Cheese maker quitEf '-■occ1l _exp·ressed t_~f~.---~---<·: • ·-~-ir< _:. __ Truth Most Vocal ... stating One can Create-Cheese as-~e~sily·from a·:_·~-<--~-:-•• _: __ ,.-~ •• _ _.. cow as One can w Cactus .... Requiring some· fine turiing $0 t-Qo • • . • Practice . . . And quite verifiably yes factually of all the milks for children to Choose ... the 1st yes Primary Choice be oatmilk and the rest simply l'o~e... . One can do more w a pad of cactus than a potato including dicing ·sQme up into • Gezpacho w Heirloom Tomato ... Therefore fans, friends & supporters get Ye Unitecfw·a-plan tq gr9w Miyoko's needs here in Promised Land • • .· -~-- •. There be plenty of property w fields ... to grow ~a~tu~-~~~~~~and extra • -~--/-~-:- requests of Burbank's created Yields... • • •. • ... • • • ·.:: --~_-_:··--:;-··~\_:;;.~~~-·.-:~_ • -· • _--• We Be Speaking "LAND REFORM" benefitting Students, Seniors, Veterans and Labor ... Hundreds of Huge Victory gardens embracing Spiritual pardons and huge Greenhouses galore cancelling that poisonous, oppressive corporate store of war no more Dedicate Celebrate Truth, Liberty & Freedom & Love '------ i 'l ~t...,, • " ~ c-~~-=1 ,. ·-'!'~ , r,,-· • .. ~=---~ ___ __..._~ "' -~..,. I . ...&; • • • • U'nd'6.C.:/.-. ~ -oa Coux-~c: ._JGC-• •--IQ~ •• , ~ • .. •. , • • .,e1 -cea ~I • f ed • E.~~pes_" Luther Burban~ said. cactus· could e the. ~orld. .. : .. DELICIOUS f~RUITS-"CAC'r~~ is o~r. · -Fz:iend .. _& ... He: will show' us ~e· Way" theme from- aria. ~lc;iaur' s "Mich'light· at the· ·oa-~is"$5 per pad .. ' • a-----· further_ questions "<;:actus .~ete" -. leave name & number ...... • • I :loorav, hoorayt Luther 'B:l(rbank Cactus Comes to Save the Dav· ,. -~' ,·_ • ,, I· I • i I ' . ....... a,__ ,,-..A'--_i!L..,~ .... • Totally drought resistant~ no ' . irrl1ati0n Food source • Flower source • • For property perimeters ancl privacy • Frost and drought tolera.n~ • Beautfful to the eye • Nutritional .. • Medicinal • Ero~ion control • .Fire wall • ~ • • ~equires minimal m~i~Je~anc~ ., ~ .,. : . ' . . . . . • -~LUTttER ~URBANk··WANT~o 1.0 FE.ED tiHE w~R~o WiTH.tACTcis1V-·~~~ • Beautiful CatlUS feoc~~ What's as green a-s grass with fruit a~d flowers'? A ,ong kno.wn food $O~rce with "'edicina1 powers ' t • • . . . . Requiring no irriia~on or April Show.~.r~ . . The frult:be sw,•t and t~e le;sves no~ i.our . ~ :It be enj'oyed by Me~,c~~t/yi~iJ.'V ols,anish decent ! ., •• "•<\ • •• '• ~ • ,),It•• • So easy·to plant and-:&r.9w ·;at must be heaven sent . . • •,.. • i t .. ~· . . 1 · •. , ' . Luther Burba~k b•li'!'f~~ i' ~~~l_d t.~~ the wo~ld_. . I k!'QW j¥St what. ~e .~ea,nt • .• ~ • • -.-.i. .. --.,___;_sa -~ < •• ) Often eno~gh we're puiiied as tc;, ~J\er~_our log~ca\ thinking=went •1 ~ "~ ·\ •. • .. . . ~, • Rows of cactus~· it seems, would ,make a tot of sense . . . ,.~ . . As fire waUs .and er.o•sion-tan,rQJs· -a living ~ctus fence frost resistant anti drough\ r."5i$tant ihey·are . . • . ·' . ' ~ . . . . . : . . -.· • Beautiful.-and not cf Cr-ea~ eq,e~se . . . A,nd sci.very easy to pr.opagate-a~d thin if-gro~n t~ dense . . ·.The. leaves -sauteed salad . • Wh.at ~ore is··t_here, t6~~ay? · . . · = . EKc~pt the fruit is g.-e~fa·u n~t~ral'as __ a sauce.or a sorbet •' .. --~ • 7' '"' 7 ·c le v REAL WOMEN REAL STORIES Dec 2, 2025 Hocus Pocus let us Focus the Court case with greater impact & yes it's a FACT ... ZOE ROSENBURG versus the Patriarchel Parasitical Bloodlust .... It's the Promised Land or BUST ... It's the Light vs the Dark ... like Sister Jane Kelly (youtube w Cactus Pete ) Rosenburg Knocks it out of the Park She lit the Flame American Jurisprudence is not so much abiding LAW but rather a Cash Register serving BAR Association alleged "Legal" statutes, rules and regulations while getting obscenely wealthy urinating BIGTime on the US Constitution especially the long ago extricated 13th Amendment clarifying the British are to never rule on this Land ... the BAR= British attorney Registry are NEVER to be permitted Public office in America as the BAR confers upon it's LIAR Lawyers the NOBILITY Title "Esquire" ..... The US Constitution emanating initially from the Matriarchel Iroquois ... The Greatest undermining of Americans seeking the Promise Freedom, Liberty & Justice be the evacuating of the Original 13th Amendment which in fact has rendered the US Constitution almost worthless and only BAR lawyers will argue otherwise & here's why .... the BAR British Attorney Registry confers upon their Lying Lawyers the Nobility title of ESQUIRE .... The Esquires rule the House & Senate and most poHtkal positions in this nation AGAINST the TR~JE INTENT clarified ... 1Vo Title of Nobility shall be granted by the I.Tnited States: And n.o Person holding any Office of Profit or 1rust under them, shall, without the Consent of the Congress, accept of any present, Emolument, Office, or Title, of any kind whatever,from any King, Prince, or foreign State ..... . therefore there are no republicans or demos in DC but rather BAR Lying Lawyers serving warmongering Usurist bankers ... STRIKE!!!! .......................................... ( bankers & lying lawyers crushing Goddess Wisdom Zoe Rosenburg case far more important & impactful than the cia/mossad punk Epstein ... Sonoma courts freed Dr Wolin ... Epstein is nothing new ... see: EXTENDED: The Franklin Scandal' (listen to Sen John Decamps last 22 minutes) IMPORTANT .... Epstein buddy Wolin gets preferential acts VETERANS ... the same BAR Association controlled System that has Green Beret Dr Jeffrey MacDonald still incarcerated after 54 years & thousands of Vets in prison for self- medicating w CIA drugs. Veterans ... Zoe Rosenburg has been adopted by American Vets as Warrior Grand-daughter. All wars are banker wars all based on deception as the CORE Cause of all ongoing neverending wars are Spiritually based on how we allow the most innocent to be treated-the animals, how is it that children understand the Obviousness herein ! ! ! Buddhists walking across America for Peace ... 1st on the list be the slaughterhouse to Cease ... Such well intentions by the Buddha ..... Only the Power & Authority of the Lion of Judah Arisen unlocks the Prison by unbeateable Power, Rosebud Rosebud FLOWER Authority commanded released The Lions are Roaring the Eagles are Soaring the Living Lord's DOG Soldiers upon Almighty Horses along w the Angels yes Fiercest of All abiding the Commanding Call. .. the Warrior Women Uniting as never before to terminate corporate store. Power of Jaguar joined by Dragon Warriors along w Tiger & Bear. 40 nites days Jimmi Hendrix Prpl Haze Free Zoe Rosenburg w apologies and graciousness for being a Champion unto the Innocent. ... Anything less and you will meet & greet on a never before seen Warrior response on this planet. My soldiers are Eternal and they are Present. .. I am Peter i am servant. .. commanding as Commanded AHO CITY BILLS/DEMANDS FOR PAYMENT November 18, 2025 Ch eck Number: 600018237 -600018501 1,381 ,0 81 .53 Dated : October 25 , 2025 -November 10, 2025 TOTAL $1 ,381 ,081 .53 Item 7.A.1. CITY BILLS DEMANDS FOR PAYMENT DATED OCTOB ER 2 S 2 0 25 T HROUGH NOVEMBER 10 202 5 CHECK NUMBER CH ECK DATE V ENDOR NAME FUN D ACC OUNT A M O U NT 600018237 10/27/2025 ALLIANCE DISTRIBUTION HOLDINGS INC General Fund Repair & Maintenance 251.00 600018238 10/27/2025 BRELJE & RACE CONSULTING ENGINEERS Government CIP Capital Projects 9,590.00 600018239 10/27/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professiona l Legal Fees 21,498 .51 600018239 10/27/2025 BURKE WILLIAMS & SORENSEN LLP Government CIP Capital Projects 1,971.80 600018239 10/27/2025 BURKE WILLIAMS & SORENSEN LLP GOVT Non Capital Projects Non -Ca pital Projects 229 .37 600018239 10/27/2025 BURKE WI LLIAM S & SORE NSEN LLP Water CIP Capita l Projects 523.86 600018240 10/27/2025 BARTON WRIGHT, SNEED DISTRIBUTORS, INC Sewer Utility Fund Uniform -Purchase 775.49 600018241 10/27/2025 CA BUILDING STANDARDS COMMISSION General Fund Prior Year Revenue (62 .10) 600018241 10/27/2025 CA BUILDING STANDARDS COMMISSION General Fund Pri or Year Revenue 621.00 600018241 10/27/2025 CA BUILDING STANDARDS COMMISSION General Fund Pri or Year Revenue (36 .10) 600018241 10/27/2025 CA BUILDING STANDARDS COMMISSION General Fund Pri or Year Revenue 361.00 600018242 10/27/2025 CITY OF SAN TA ROSA Recycled Water Utilit y Fund Water Purchase 31 ,244.65 600018243 10/27/2025 COMPREHENSIVE DRUG TESTING INC Sewer Utility Fund Special Dept Expense 61.50 600018243 10/27/2025 COMPREHENSIVE DRUG TESTING INC Water Uti li t y Fund Specia l Dept Expense 61.50 6000182 44 10/27/2025 DAILEY WELLS COM M UNICATIO NS INC General Fund Equipment, Small Office & Tool 24,271.23 600018245 10/27/2025 DC ELECTR IC GROUP INC General Fund Contract -Outside Servi ces 1,437 .32 600018245 10/27/2025 DC ELECTRIC GROUP INC GOVT Non Capital Projects Non-Cap ital Projects 962 .55 600018246 10/27/2025 MICHAEL RUBIN Measure M Park s Other Exp -Special Events 47 .41 600018247 10/27/2025 FRIEDMAN'S HOME IMPROVEMENT INC Water Utility Fund Other Exp-Repa ir System 35 .34 600018248 10/27/2025 FROG POWER EQUIPMENT LLC General Fund Othr Accrued Liab.-Sales Tax 0.42 600018248 10/27/2025 FROG POWER EQUIPMEN T LLC General Fund Special Dept Expen se (0.42) 600018248 10/27/2025 FROG POWER EQUIPMENT LLC General Fun d Special Dept Expense 185.88 600018249 10/27/2025 GHD INC Government CIP Capita l Projects 820 .25 600018250 10/27/2025 GRAI NGER INC Sewer Utility Fund Repair & Ma int enance 19.93 600018251 10/27/2025 HANSEL FORD INC Fleet Services ISF Fleet Veh Repair s for Po lice 3,812.39 600018252 10/27/2025 MARTHA O'BRIEN General Fund Unearned-Refd Outside Evn t 10,272.00 600018252 10/27/2025 MARTHA O'BRIEN General Fund Rent s-Facili tie s-PAC (5,214.00) 600018252 10/27/2025 MARTHA O'BR IEN General Fund Program Revenue-Box Office (1,027 .20 } 600018253 10/27/2025 MINTIER HARNISH Government CIP Non-Cap ital Projects 2,193 .75 600018254 10/27/2025 SANTA ROSA AUTO PARTS Sewer Utility Fun d Equipment, Small Office & To o l 33.22 600018255 10/27/2025 NICK BA RBIERI T RUCKI NG LLC General Fund Inventori es -Unleaded 263 .45 600018255 10/27/2025 NICK BARB IERI TRUCKING LLC Genera l Fund Inventori es -Unleaded 1,390.37 600018255 10/27/2025 NICK BARB IERI T RUCK ING LLC General Fund Fuel 682.97 600018255 10/27/2025 NICK BARBIERI TRUCKING LLC General Fund Fuel 1,168.50 600018256 10/27/2025 OFFICE DEPOT General Fund Office Expense 21.81 600018256 10/27/2025 OFFICE DEPOT General Fund Office Expense 17.45 Page 1 of 11 CHECK NUMBER CH ECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600018256 10/27/2025 OFFICE DEPOT General Fund Office Expense 20.72 600018256 10/27/2025 OFFICE DEPOT General Fund Office Expense 49 .09 600018257 10/27/2025 ONE STEP GPS General Fun d Contract -Outside Serv ices 1,026.00 600018258 10/27/2025 JANICE BAKER-K INNEY General Fund Deposits-Animal Shelter 95.00 600018259 10/27/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System (10.79) 600018259 10/27/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 539.55 600018260 10/27/2025 PACIFIC GAS & ELECTRIC General Fund Fuel 17,571.82 600018260 10/27/2025 PACIFIC GAS & ELECTRIC General Fund Debt-Principal 5,456.87 600018260 10/27/2025 PACIFIC GAS & ELECTRIC Graton JEPA Wilfred Utility-Electric 199.54 600018261 10/27/2025 PETALUMA HEALTH CENTER Graton Mitigation Contracts-Problem Gambling 10,292.02 600018262 10/27/2025 RYAN GAVIN DUNNIGAN General Fund Recruitment 650.00 600018263 10/27/2025 SOILAND CO INC General Fund Othr Acc rued Liab.-Sales Tax (18.87) 600018263 10/27/2025 SOILAND CO IN C Water Utility Fund Other Exp -Repai r System 18.87 600018263 10/27/2025 SOILAND CO INC Water Utility Fund Oth er Exp -Repair System 193 .50 600018264 10/27/2025 SONOMA COUNTY CLERK RECORDER ASSESSOR Government CIP Non-Capital Projects 50.00 600018264 10/27/2025 SONOMA COUNTY CLERK RECORDER ASSESSOR Government CIP Capital Projects 50.00 600018265 10/27/2025 SONOMA COUNTY WATER AGENCY Water Utility Fun d Water Purchase 457,338 .07 600018266 10/27/2025 STRATA AP INC Government CIP Capi ta l Projects 92,006.18 600018267 10/27/2025 SUPERIOR SUPPLIES INC General Fund Special Dept Expense 587.40 600018268 10/27/2025 TERRY SIMPSON General Fund Recruitment 1,970.00 600018269 10/27/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Community Outreach -AS Leagu e 86.69 600018269 10/27/2025 VCA AN IMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -E ligible 278 .66 600018269 10/27/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible 3.70 600018269 10/27/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non-Eligible 18.78 600018269 10/27/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non-Eligibl e 3.70 600018269 10/27/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fun d Animal Cli nic Non -Eligible 82.20 600018269 10/27/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fun d Animal Clinic Non-Eligible 13.23 600018269 10/27/2025 VCA ANIMAL CARE CEN TER OF SONOMA COUNTY General Fund Animal Clinic Non-Eligible (317.95) 600018269 10/27/2025 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non-Eligible (25.00) 600018269 10/27/2025 VCA AN IMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non-Eligible (47.33) 600018270 10/27/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Non-Capital Project s 405.00 600018270 10/27/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capital Projects 3,420.35 600018270 10/27/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capital Projects 2,086.00 600018270 10/27/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capita l Projects 842.25 600018270 10/27/2025 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capi t al Projects 4,201.78 600018271 10/27/2025 ZAMARONI QUARRY INC Water Utility Fund Other Exp -Rep air System 222.87 600018271 10/27/2025 ZAMARONI QUARRY INC Water Utility Fun d Other Exp -Repair System 183.54 600018272 10/27/2025 WILLDAN FINA NCIAL SERVICES Sewer Utility Fu nd Contract -Outside Serv ices 250 .00 600018272 10/27/2025 WILLDAN FINANCIAL SERVICES Successor Agency to the CDC Con t ract -Outside Services 250.00 600018273 10/27/2025 WYATT IRRIGATION CO General Fun d Special Dept Ex pen se 759 .54 600018274 10/29/2025 AT&T General Fund Com munica tion-P hone 180 .68 600018275 10/29/2025 AT&T General Fund Comm uni cation-Pho ne 61.27 600018276 10/29/2025 AT&T General Fund Communication-Phone 61.27 Page 2 of 11 CHECK NUMBER CHEC K DATE VENDOR NAME FUND AC COUNT AMOUNT 600018277 10/29/2025 AT&T General Fund Communication-Phone 300.11 600018278 10/29/2025 AT&T General Fund Communication-Phone 383.59 600018279 10/29/2025 AT&T General Fund Communication-Phone 1,438.17 600018280 10/29/2025 AT&T General Fund Communication-Phone 150.83 600018281 10/29/2025 AT&T General Fund Communicat ion-Phon e 57 .88 600018282 10/29/2025 AT&T General Fund Communication-Phone 61.27 600018283 10/29/2025 AT&T General Fund Communication-Phone 91.11 600018284 10/29/2025 AT&T General Fund Communication-Phone 31.41 600018285 10/29/2025 AT&T General Fund Communication-Phone 31.41 600018286 10/29/2025 AT&T General Fund Communication-Phone 42 .77 600018287 10/29/2025 CASEY PULLEY General Fund Contract Services-Instructors 1,131.00 600018288 10/29/2025 CATHOLIC CHARITI ES OF THE DIOCESE OF SANTA ROSA Gen eral Fund Contract -Outside Services 12,245.48 600018289 10/29/2025 CELLCO PARTNERSHIP Water Utility Fund Communication-Phone 228.00 600018289 10/29/2025 CELLCO PARTNERSHIP Re cycled Water Utility Fund Communication-Phone 37.97 600018290 10/29/2025 COMCAST General Fund Internet & Broadband 559.35 60001829 1 10/29/2025 COMCAST General Fund Int ernet & Broadband 143.28 600018292 10/29/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Communications-Legal 1,019.00 600018293 10/29/2025 COMPREHENSIVE DRUG TESTING INC Sewer Ut ility Fund Special Dept Expense 109.50 600018293 10/29/2025 COMPREHENSIVE DRUG TESTING INC Water Utility Fund Special Dept Expense 109.50 600018294 10/29/2025 CSG CONSULTANTS IN C General Fund Deposits-Developer 2,154.00 600018294 10/29/2025 CSG CONSULTANTS INC General Fund Other Rev-Developer Deposit (2,154.00) 600018294 10/29/2025 CSG CONSULTAN TS INC General Fund Developer Deposit Expense 2,154 .00 600018295 10/29/2025 CULLIGAN Gener al Fund Special Dept Expense 95.00 600018295 10/29/2025 CULLIGAN General Fund Special De pt Expense 92 .00 600018296 10/29/2025 DANIELLE ROSA General Fun d Co ntract Services-Instructors 464.75 600018297 10/29/2025 DAVEY RE SOURCE GROUP INC General Fund Contract -Outside Services 32 ,041.56 600018298 10/29/2025 DE RRICK B LEONARD General Fund Contract Services-Instructors 78.00 600018299 10/29/2025 MICHAEL RUBIN Measure M Parks Other Exp-Special Events 260.77 600018300 10/29/2025 FAS TRAK VIOLATION PROCESSING DEPARTMENT General Fund Special Dept Expense 35.75 600018301 10/29/2025 FASTENAL General Fund Specia l Dept Expense 86.92 600018301 10/29/2025 FASTENAL General Fu nd Specia l Dept Expense 11.17 600018301 10/29/2025 FAST EN AL General Fund Specia l Dept Expense 859 .74 600018301 10/29/2025 FASTENAL General Fund Special Dept Expense 573.16 600018302 10/29/2025 FRIZELLE-ENOS COMPANY General Fund Community Outreach-AS League 67.92 600018302 10/29/2025 FRIZELLE-ENOS COMPANY General Fund Special Dept Expense 457 .58 600018302 10/29/2025 FRIZE LLE -ENOS COMPANY General Fund Special Dept Expen se (101.37) 600018303 10/29/2025 GREEN VALLEY CONSULT ING ENGINEERS, INC. General Fund Deposi t s-Developer 4,140.00 600018303 10/29/2025 GREEN VALLEY CONSULT I NG ENG INEER S, INC. General Fun d Other Rev-Developer Deposit (4,140.00) 600018303 10/29/2025 GREEN VALLEY CONSULTING ENGINEERS, INC. General Fund Developer Deposit Expense 4,140.00 600018303 10/29/2025 GREEN VALLEY CO NSU LTIN G ENGINEERS, INC. Genera l Fund Contract -Outsi d e Servi ces 21,415.00 600018304 10/29/2025 HDS WHITE CAP CONST SUPPL General Fund Special Dept Expense 1,507 .66 600018305 10/29/2025 HILL'S PET NUTRITION SALES INC General Fund Communi t y Outreach-AS League 207.01 600018305 10/29/2025 HILL'S PET NUTRITION SALES INC General Fun d Food-Animal Shelt er 521.69 Page 3 of 11 CH ECK N UMBER CHECK D ATE VENDOR NAME FUND ACCOUNT AM OUNT 600018306 10/29/2025 MARK PIPPIN General Fund Sp cD ptExp 75.00 600018307 10/29/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 969.97 600018308 10/29/2025 KBA DOC SOLUTIONS General Fu nd Leas e-Equ ipment 1,115.00 600018309 10/29/2025 LEESA FOX General Fund Contract Se rvices-Instructors 91.00 600018310 10/29/2025 METROPOLITAN PLANNING GROUP General Fund Deposits-Developer 1,032 .50 600018310 10/29/2025 METROPOLITAN PLANNING GROUP General Fu nd Other Rev-Deve loper Deposit (1,032.50) 6000183 10 10/29/2025 METROPOLITAN PLANNING GROUP General Fund Deve loper Deposit Expense 1,032.50 600018311 10/29/2025 NICK BARBIERI TRUCKING LLC General Fund Inventor ies -Un leaded 486 .77 600018312 10/29/2025 OFFICE DEPO T General Fund Office Expense 3.94 600018312 10/29/2025 OFFICE DEPOT General Fund Office Expense 479 .83 600018312 10/29/2025 OFFICE DEPOT General Fund Office Expense 9.43 600018312 10/29/2025 OFFICE DEPOT General Fund Office Expense 82 .39 600018313 10/29/2025 CARLY ZIESKE General Fund An ima l Shelter Fees 100.00 600018314 10/29/2025 D'ANDRE BROWN General Fund Deposits-Anima l She lter 95.00 600018314 10/29/2025 D'ANDRE BROWN General Fund Anima l She lter Fees 100.00 600018314 10/29/2025 D'ANDRE BROWN General Fund Donations Revenue 15.61 600018314 10/29/2025 D'ANDRE BROWN General Fund License & Perm it s-AS 16 .00 600018314 10/29/2025 D'ANDRE BROWN Spay and Neuter Fund Chg Srvs-S pay & Nueter 2.00 600018315 10/29/2025 PAUL QUISTGARD General Fund Deposits-Anima l She lter 95.00 600018316 10/29/2025 PETALUMA SCHOOL OF BALLET LLC General Fund Contract Servi ces -Instructors 536.25 600018317 10/29/2025 CHRISTINA RATCLIFFE General Fund Deposits-Developer 390.00 600018317 10/29/2025 CHRISTINA RATCLIFFE General Fund Deposits-Developer 877 .50 600018317 10/29/2025 CHRISTINA RATCLIFFE General Fund Other Rev-Developer Deposit (390.00) 600018317 10/29/2025 CHRISTINA RATCLIFFE General Fund Other Rev -Developer Deposit (877 .50) 600018317 10/29/2025 CHRISTINA RATCLIFFE General Fund Developer Deposit Expense 390.00 600018317 10/29/2025 CHR ISTINA RATCLIFFE General Fund Developer Deposit Expense 877.50 600018317 10/29/2025 CHRISTINA RATCLIFFE General Fund Contract -Outsi de Ser vices 1,597 .50 600018318 10/29/2025 REDWOOD LOCK INC Fleet Services ISF Specia l Dept Expense 38.41 600018319 10/29/2025 ROHNERT PARK TENNI S CLUB General Fund Contract Servi ces -Instructors 3,016.00 600018320 10/29/2025 TERRY SIMPSON General Fund Recruitment 1,995.60 600018321 10/29/2025 TRE NTMAN CORP General Fund Specia l Dept Expense 329.25 600018322 10/29/2025 ULINE General Fund Othr Accrued Liab .-Sa les Tax 0.15 600018322 10/29/2025 ULINE General Fund Specia l Dept Expense (0 .15 ) 600018322 10/29/2025 ULINE General Fund Specia l Dept Expense 1,103 .89 600018323 10/29/2025 VESTIS GROUP INC Fleet Services ISF Un iform Laundry 73 .71 600018324 10/29/2025 WHI TLOCK & WEINBERGER TRAN SPORTATION IN C General Fund Deposits-Developer 2,910.00 600018324 10/29/2025 WHITLOCK & WEINBERGER TRANSPORTATION IN C General Fund Other Rev-Developer Depos it (2,910.00) 600018324 10/29/2025 WHITLOCK & WEINBERGER TRANSPORTATION IN C Genera l Fund Developer Deposit Expense 2,910.00 600018325 10/31/2025 MAIL R US INC General Fund Postage & Shipping 1,001.14 600018325 10/31/2025 MAIL R US INC General Fund Advertis ing 1,549.95 600018326 10/31/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Lega l Fees 17,534.26 600018326 10/31/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 10,299 .64 600018326 10/31/2025 BURKE WILLIAM S & SORENSEN LLP General Fund Professional Lega l Fees 4,078.88 Page 4 of 11 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600018326 10/31/2025 BURKE WILLIAMS & SORENSEN LLP Genera l Fund Profession al Lega l Fees 840.32 600018326 10/31/2025 BURKE WILLIAMS & SORENSEN LLP Genera l Fund Pro f essional Legal Fees 7,989.80 600018326 10/31/2025 BURKE WILLIAMS & SOR ENSEN LLP General Fund Pr ofess ional Legal Fees 213.20 600018326 10/31/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professiona l Legal Fees 15,921.22 600018326 10/31/2025 BURKE WI LLIAMS & SORENSEN LLP General Fund Professional Legal Fees 668.72 600018326 10/31/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Lega l Fee s 3,694.08 600018327 10/31/2025 BARTON WR IGHT, SNEED DISTRIBUTORS, INC Water Ut ility Fund Specia l Dept Expense 551 .56 600018328 10/31/2025 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC Wat er Utility Fund Equipment, Sma ll Offi ce & Tool 129 .82 600018329 10/31/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC Genera l Fund Commun ications-Legal 645.00 600018330 10/31/2025 DC ELECTRIC GROUP INC General Fund Contract -Ou t side Se rvices 2,117 .61 600018331 10/31/2025 LMS INVESTMEN TS Water Utility Fund Special Dept Expense 212.17 600018332 10/31/2025 FR IEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 118.19 600018332 10/31/2025 FRIEDMAN 'S HOME IMPROVEMENT INC General Fund Special Dept Expense 62.23 600018332 10/31/2025 FRIEDMAN 'S HOME IMPROVEMENT INC General Fund Special Dept Expense 41.93 600018332 10/31/2025 FRIEDMAN 'S HOME IMPROVEMENT INC Ge nera l Fund Special Dept Expense 102.77 600018332 10/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC Genera l Fund Specia l Dept Expense 28.32 600018332 10/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Speci al Dept Expen se 82.35 600018332 10/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Specia l Dept Expense 27.02 600018332 10/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC Sewer Utility Fund Repair & Maintenance 62.84 600018332 10/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC Water Uti lity Fund Repair & Maintenance 55.03 600018333 10/31/2025 GARDENERS AID INC General Fund Specia l Dept Expense 397.90 600018334 10/31/2025 VOI D-IN TERSTATE ALL BATTERY CENTER General Fund Spe ci al Dept Expense 0 .00 600018335 10/31/2025 LANGUAGE LINE SERVICES INC General Fund Contract -Ou t side Se rvi ces 108.91 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC General Fund Invent o ri es -Diese l 572.98 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC General Fund Inventori es -Diese l 511.01 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC General Fund Invent ori es -Un l eaded 943.29 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC General Fund Inventori es -Un l eaded 600.06 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC Genera l Fund Inventori es -Un l eaded 589.62 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC Ge n eral Fund Inventori es -Un l eaded 1,098.08 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC General Fund Inventori es -Un leaded 988.18 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC General Fund Fue l 1,001.14 600018336 10/31/2025 NICK BARBIER I TRUCK ING LLC Gene r al Fund Spec ial Dept Expense 527.90 600018336 10/31/2025 NICK BARBIERI TRUCKING LLC Water Utility Fund Fuel 95 .95 600018337 10/31/2025 OFFICE DEPOT General Fund Office Expense 35.59 600018337 10/31/2025 OFFICE DEPOT General Fund Office Expense 7 .99 600018337 10/31/2025 OFFICE DEPOT General Fund Office Expen se 165 .81 600018337 10/31/2025 OFFICE DEPOT General Fund Office Expense 6.40 600018337 10/31/2025 OFFICE DEPOT General Fund Office Expense 33.46 600018337 10/31/2025 OFFICE DEPOT General Fund Office Expense 7 .59 600018337 10/31/2025 OFFICE DEPOT General Fund Office Expense 17 .99 600018338 10/31/2025 ELIZABE TH MACHADO General Fund Travel and Tra ining 279.45 600018339 10/31/2025 JONATH AN HEATON General Fund Travel and Tra ining 148.35 600018340 10/31/2025 MAR IO GOMEZ General Fund Uniform -Purchase 336.71 Page 5 of 11 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 6000183 41 10/31/2025 ALBA M ARANGO Sewer Utility Fund Conservation Measures 500.00 600018341 10/31/2025 ALBA M ARANGO Water Utility Fund Conservation Measures 500.00 600018342 10/31/2025 CHRISTINA VIETING General Fund Animal Shelter Fees 100.00 600018343 10/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System (9.61) 600018343 10/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 480.71 600018344 10/31/2025 REDWOOD LOCK INC General Fund Special Dept Expense 134.44 600018345 10/31/2025 REXEL USA INC Water Uti lity Fund Special Dept Expense 294 .90 600018346 10/31/2025 SANTA ROSA UN IFORM & CAREER APPAREL General Fund U niform -Purchase 1,303.50 600018347 10/31/2025 SCLECA General Fund Dues & Subscriptions 300.00 600018348 10/31/2025 SYAR INDUSTRIES INC Water Utility Fund Other Exp-Repa i r System 230.03 600018349 10/31/2025 SYCAL ENGINEER ING INC Sewer Utility Fund Contract -Outside Services 2,120.63 600018350 10/31/2025 TRENTMAN CORP General Fund Special Dept Expense 152.56 600018351 10/31/2025 VEST IS GROUP INC Fleet Services ISF Uniform Laund ry 30.11 600018352 10/31/2025 WHITLOCK & WE INBERGER TRANSPORTATION INC General Fund Con t ract -Outside Services 5,495.75 600018353 10/31/2025 ZAMARONI QUARRY INC Water Utility Fund Other Exp-Repair System 1,453.09 600018354 10/31/2025 WYATT IRRIGATI ON CO General Fund Special Dept Expe n se 625.94 600018354 10/31/2025 WYATT IR RIGATION CO General Fund Special Dept Expense 223 .21 600018355 11/04/2025 ALLEN CONSULTING I NC General Fund Travel and Training 1,500.00 600018356 11/04/2025 ALAN S COX General Fund Recruitment 200.00 600018356 11/04/2025 ALAN S COX General Fund Co ntract Services-Instructors 25.00 600018356 11/04/2025 ALAN S COX General Fund Contract Services-Instruct ors 75 .00 600018357 11/04/2025 HAROLD A. STEUBER INC General Fund Specia l Dept Expense 35.32 600018357 11/04/2025 HAROLD A. STEUBER INC General Fund Special Dept Expense 8.00 600018357 11/04/2025 HAROLD A. ST EUBER INC General Fund Special Dept Expense 8.00 600018357 11/04/2025 HAROLD A . STEUBER INC General Fund Special Dept Expense 8.00 600018358 11/04/2025 AT&T General Fund Communica tion-Phone 29.85 600018359 11/04/2025 AT&T General Fund Communication-Phone 59.71 600018360 11/04/2025 AT&T General Fund Communication-Phone 91.11 600018361 11/04/2025 A T&T General Fund Communication-Phone 157.09 600018362 11/04/2025 AT&T General Fund Communication-Phone 59.71 600018363 11/04/2025 A T&T General Fund Communication-Phone 61.27 600018364 11/04/2025 AT&T Water Utility Fund Communication-Phone 31.41 600018365 11/04/2025 AT&T Water Utility Fund Communication-Phone 62.12 600018366 11/04/2025 AT&T General Fund Communi cation-Phone 29.85 600018367 11/04/2025 AT&T General Fund Communication-Phone 31.41 600018368 11/04/2025 AT&T General Fund Communication-Phone 31.41 600018369 11/04/2025 AT&T General Fund Communication-Ph one 61.27 600018370 11/04/2025 AT&T General Fund Communication-Pho n e 91.11 600018371 11/04/2025 AT&T Genera l Fund Communication-Phone 61.27 600018372 11/04/2025 AT&T General Fund Communication-Phone 42.98 600018373 11/04/2025 AT&T General Fund Communication-Phone 180.68 600018374 11/04/2025 AT&T Gener al Fund Communication-Phone 1,409 .00 600018375 11/04/2025 AT&T General Fund Communication-Phone 375 .95 Page 6 of 11 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600018376 11/04/2025 AT&T General Fund Communication-Phone 89.28 600018377 11/04/2025 AT&T General Fund Communication-Phone 57.88 600018378 11/04/2025 AT&T General Fund Communication-Phone 61.27 600018379 11/04/2025 AT&T General Fund Communication-Phone 300.13 600018380 11/04/2025 AT&T General Fund Communicat ion-Ph o n e 61.27 600018381 11/04/2025 AT&T General Fund Communication-Phone 150 .83 600018382 11/04/2025 AT&T Information Technology IS F Communication-Phone 89 .56 600018383 11/04/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,634 .88 60001838 4 11/04/2025 BARTON WRIGHT, SNEED DISTRIBUTORS, INC General Fund SpcDptExp 264 .95 600018384 11/04/2025 BARTON WRIGHT, SNEED DISTRIBUTORS, INC General Fund Special Dept Expense 450 .00 600018385 11/04/2025 CA ALCOHOL BEVERAGE CONTROL Rohnert Park Foundation License & Permit 960.00 600018386 11/04/2025 CINTAS General Fund Repa i r & Maintenance 25.76 600018387 11/04/2025 COMCAST General Fund Internet & Broadband 26 .61 600018388 11/04/2025 COMCAST General Fund Internet & Broadband 206.80 600018389 11/04/2025 COMCAST General Fund Internet & Broadband 180.77 600018390 11/04/2025 COMCAST General Fund Contract -Outside Services 224 .62 600018391 11/04/2025 COMCAST General Fund Internet & Broadband 143 .80 600018392 11/04/2025 COMCAST General Fund Internet & Broadband 132 .70 600018393 11/04/2025 COMCAST General Fund Internet & Broadband 196 .77 600018394 11/04/2025 COMCAST General Fund Internet & Broadband 574 .35 600018395 11/04/2025 COMCAST General Fund Internet & Broadband 33 .12 600018396 11/04/2025 SONOMA COUNTY PUBLIC INFRAST RUCTURE General Fund Contract -Outside Services 886.25 600018397 11/04/2025 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 421.15 600018397 11/04/2025 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 421.15 600018397 11/04/2025 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 421.15 600018398 11/04/2025 FASTENAL General Fund Supplies-Janitorial Svs 190 .94 600018398 11/04/2025 FASTENAL General Fund Supplies-Jan i t orial Svs 553 .19 600018399 11/04/2025 FILEONQ I NC General Fund Software Lie. & Subscri ptions 4,011.50 600018400 11/04/2025 GRAINGER INC General Fund Repair & Maintenance 62 .16 600018400 11/04/2025 GRAINGER INC General Fund Equipment, Small Office & Tool 36.24 600018400 11/04/2025 GRAINGER INC General Fund Eq u ipment, Small Office & Tool 46.10 600018400 11/04/2025 GRAINGER INC General Fund Eq u ipment, Sma ll Office & Tool 101.65 600018400 11/04/2025 GRAINGER INC General Fund Repair & Maintenance 70.38 600018400 11/04/2025 GRAINGER INC General Fund Repair & Maintenance 16 .87 600018400 11/04/2025 GRAINGER INC General Fund Repair & Maintenance 145 .16 600018400 11/04/2025 GRAINGER INC General Fund Repair & Mai ntenance 261.55 600018400 11/04/2025 GRAINGER INC General Fund Repair & Maintenance 12 .72 600018400 11/04/2025 GRAINGER INC General Fund Repair & Maintenance 128 .41 600018400 11/04/2025 GRAI NGER INC General Fund Repair & Maintenance 128.41 600018401 11/04/2025 HANSEL FORD INC General Fund Capi t al Asset-Vehicles 70,464 .30 600018402 11/04/2025 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 136 .67 600018402 11/04/2025 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 6.83 600018402 11/04/2025 MOONLIGHT BPO LLC Water Utility Fund Postage & Shippi ng 13,051 .27 Page 7 of 11 CH ECK NUMBER CH ECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600018402 11/04/2025 MOONLIGHT BPO LLC Water Utility Fund Postage & Shippi ng 136.66 600018402 11/04/2025 MOON LI GHT BPO LLC W at er Utility Fund Postage & Shipping 6 .83 600018403 11/04/2025 NATHAN MUSSER General Fund Contract Servi ces -Actors 595.00 600018404 11/04/2025 CORTNEY BOWSER Sewer Utility Fund Travel and Training 100.80 600018405 11/04/2025 EMILY SANBO RN General Fund City Council D2Exp 95.16 600018406 11/04/2025 GARRETT SATTERWHITE General Fund Travel and Training 346 .15 600018407 11/04/2025 KEV IN ESCHER General Fund Travel and Training 51.75 600018408 11/04/2025 SYLVIA LOPEZ CUEVAS General Fund Travel and Training 159.8 5 60001 8409 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Ut ility-Electric 9,408.85 600018409 11/04/2025 PA CIFI C GAS & ELECTR IC General Fund Utility-Electric 6,273.96 600018409 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Ut ility-Ele ctric 9,402.34 600018410 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Util ity-Electric 2,326.61 600018410 11/04/2025 PACIFIC GAS & ELECTRIC General Fu nd Utility-Electric 4 .41 600018410 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility-Electric 7,468.34 600018411 11/04/2025 PACIFIC GAS & ELECTR IC General Fund Debt-P rincipal 3,505.36 600018411 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility-Elect ric 1 5,884 .08 600018411 11/04/2025 PACIF IC GAS & ELECTRIC General Fund Utility-Ele ctric 1,095.59 6000184 11 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility-Electric 701.72 600018411 11/04/2025 PACIFIC GAS & ELECTRIC Gen eral Fund Utility-Electric 1,344.28 600018411 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility-Electric 3,822.94 6000 18412 11/04/2025 PACIFIC GAS & ELECTRI C Graton JEPA Wilfred Utility-Electric 1 ,458.21 600018413 11/04/2025 PACIFIC GAS & ELECTRIC General Fund Utility-Electric 70.01 600018414 11/04/2025 REFRIGERATION SUPPLIES DISTR IBUTOR General Fund Repa ir & Maintenance 334.94 600018415 11/04/2025 SANTA ROSA CAMPWAY INC General Fund Capit al Asset -Vehicles 4,349.61 600018416 11/04/2025 SC HOOL GARDEN FOUN DA TI ON Rohnert Park Foundation Grants-Small Grants Program 10,000.00 600018417 11/04/2025 SHI I NTERNATI ONAL CORP Informat ion Tech nology IS F Software-Se curity 7,037.28 600018418 11/04/2025 SONOMA CO UNTY CLE RK RECORDER ASSESSOR General Liability ISF General Liab Self lnsur'd Loss 50.00 600018419 11/04/2025 SYCAL ENG INEER ING INC Sewer Utility Fund Contract -Outside Services 1,482.32 600018419 11/04/2025 SYCAL ENG I NEER ING INC W ater Utility Fund Contract -Outside Servi ces 4,321.50 600018419 11/04/2025 SYCAL ENG I NEERING INC Water Utility Fund Contract -Outside Se rvi ces 4 78.43 600018420 11/04/2025 TERRY SIMPSON General Fund Re cruitment 1,980.20 600018421 11/04/2025 THE RENTAL PLACE M easure M Parks Other Exp-Special Events 2,494.00 600018422 11/04/2025 MONARCH LANDSCAPE HOLD INGS LLC General Fund Retention Payable 1,327.00 600018423 11/04 /2025 W ILLDAN FINANCIAL SERVIC ES General Fund Contract -Outside Services 5,000.00 600018424 11/04/2025 GCP WW HO LDCO LLC Sewer Util i ty Fund Un i form -Purch ase 346.43 600018424 11/04/2025 GCP WW HO LDCO LLC Water Utility Fund Uniform -Purchase 379.43 600018425 11/06/2025 PETALUMA COMMUNITY ACCESS General Fund Con tract -Ou t side Services 775 .00 600018426 11/07/2025 ABM SERVICES I NC General Fund Con t ract -Outsi de Services 2,395 .49 600018426 11/07/2025 AB M SERVICES IN C Gene ral Fu nd Con tract -Outsi de Services 4,900.00 600018427 11/07/2025 ACCESS CIG LLC Gener al Fu nd Co ntract -Out si de Services 14.88 600018427 11/07/2025 ACCESS CIG LL C General Fund Con tract -Outside Services 11.91 600018427 11/07/2025 ACCESS CIG LLC General Fund Co ntract -Outside Services 10.00 600018427 11/07/2025 ACCESS CIG LL C General Fund Contract -Outside Services 14.14 Page 8 of 11 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600018427 11/07/2025 ACCESS CIG LLC General Fund Contract -Outside Services 33 .49 600018428 11/07/2025 AMERICAN BACKFLOW PRODUCTS COMPANY Water Utility Fund Repair & Maintenance 538.52 600018429 11/07/2025 REDACTED RETIREE General Fund Benefit Medical Reimb 471.40 600018430 11/07/2025 HAROLD A . STEUBER INC General Fund Special Dept Exp ense 8.00 600018430 11/07/2025 HARO LD A . STEUBER INC General Fu nd Specia l Dept Exp ense 8.00 600018430 11/07/2025 HAROLD A. STEUBER INC Gener al Fund Specia l Dept Expense 8.00 600018431 11/07/2025 AT&T Information T echnology ISF Internet & Broadband 7,895 .46 600018432 11/07/2025 BARBARA LEACH D.V .M . General Fund Contract -Outside Services 5,200 .00 60001843 2 11/07/2025 BARBARA LEACH D.V .M . Spay and Neuter Fund Contract -Outside Services 500 .00 600018433 11/07/2025 BETTYJANE HOTALING General Fund Con t ract Services-Instructors 3,049 .00 600018434 11/07/2025 CANTER BUYER PARENT LP Fleet Services ISF Fleet Veh Repairs for Fire 495 .04 600018435 11/07 /2025 BRELJE & RACE LABORATORIES INC Water Utility Fund Contr act -Outside Services 45 .00 600018436 11/07/2025 CA DEPT OF TRAN SPO RTAT ION General Fund Contract -Outsid e Services 281.66 600018437 11/07/2025 CALFLEET Fleet Services ISF Fleet Veh Repairs for SWR 89 .00 600018438 11/07/2025 CAPTIONS UNLIMITED OF NEVADA INC General Fund Contract -Outside Services 337.50 600018439 11/07/2025 CDW GOVERNMENT Informat ion Technology ISF Repair & Maintenance 6,717 .00 600018440 11/07/2025 CIRA General Fu nd Workers' Comp Recovery Revenue 61.93 600018441 11/07/2025 CLEA RSTAR INC General Fund Recruitment 279 .91 600018 442 11/07/2025 COMCAST Information Technology IS F Internet & Broadband 236 .31 600018 443 11/07/2025 COMCAST General Fu nd Internet & Broadband 190 .43 600018444 11/07/2025 COMCAST Information Technology ISF Internet & Broadband 241.06 600018445 11/07/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC Government CIP Non-Capital Projects 1,660.00 600018446 11/07/2025 VOID-COTATI -ROHNERT PARK UNIFIED SC HOOL DIST Graton-Unfd School Dist Distribution 0.00 600018446 11/07/2025 VOID -COTAT I -ROHNERT PARK UNIFIED SCHOOL DIST Graton Trib e Ch arity Distribution 0.00 600018446 11/07/2025 VOID-COTATI -ROHN ERT PARK UNIFIED SCHOOL DIST Sewer CIP Capital Projects 0.00 600018447 11/07/2025 SONOMA COUNTY PUBLIC INFRASTR UCTURE General Fu nd Contract -Outside Services 933 .00 600018448 11/07/2025 CREAM S TOWING IN C Abandoned Veh icle Abatement Contract -Outside Services 2,400 .00 600018449 11/07/2025 CYRACOM IN TERNA TIONAL INC General Fu nd Con tract -Outside Services 261.9 5 60001845 0 11/07/2025 DC ELECTRIC GROUP INC Government CIP Capital Projects 577.53 600018451 11/07/2025 REDACTED RETIREE General Fu nd Benefit Medica l Re imb 161.23 600018452 11/07/2025 MICHAEL RUBIN M easure M Parks Other Exp-Special Eve nts 627.55 600018453 11/07/2025 EUREKA OXYGEN COMPANY INC Senior Center Fund Special Events 39.86 600018453 11/07/2025 EUREKA OXYGEN COMPANY INC Senior Center Fund Special Events 38.80 600 01845 4 11/07/2025 FASTENAL General Fund Special Dept Expense 48 .72 600018455 11/07/2025 FEDERAL EXPRESS CORPORATION General Fund Postage & Shipping 9.13 600018456 11/07/2025 FIRST ALARM SECURITIES SERVIC ES Sewer Utility Fund Contract -Ou t side Serv ices 190.00 600018457 11/07/2025 FR IEDMAN'S HOME IMPROVEMENT INC Sewer Utility Fund Repa ir & Mai ntenance 116 .84 600018 458 11/07/2025 FRIZELLE-ENOS COMPANY General Fund Othr Accrued Liab.-Sales Tax (5.93) 600018458 11/07/2025 FRIZELLE-ENOS COMPANY General Fu nd Community Outreach-AS Lea g ue 5.93 600018458 11/07/202 5 FRIZELLE -ENOS COMPANY General Fund Co mmunity Outreach-AS Leagu e 39 .94 60 00 18458 11/07/2025 FRIZELLE-ENOS COMPANY General Fund Special Dept Expense 867 .12 600018459 11/07/2025 FROG POWER EQUIPMENT LLC General Fu nd Othr Accrued Liab.-Sales Ta x (1.10) 600018459 11/07/2025 FROG POWER EQUIP MENT LLC General Fund Equipment, Small Office & Tool 1.10 Page 9 of 11 CHECK NUMBER CHECK DATE VENDOR NAME FU N D ACCOUNT AMOUNT 600018459 11/07/2025 FROG POWER EQUIPMENT LLC General Fund Equipment, Small Office & Tool 483.99 600018460 11/07/2025 GENEVIEVE FRAN KLIN General Fund Contract -Outside Se rvice s 280.00 600018461 11/07/2025 GHD INC General Fund Contract -Outside Services 774.87 600018461 11/07/2025 GHD INC Sewer Utility Fund Contract -Outside Services 774.87 600018461 11/07/2025 GHD INC Water Utility Fund Contract -Outside Services 774.87 600018461 11/07/2025 GHD INC Re cycled Water Utility Fund Contract -Outsi d e Services 193.72 600018461 11/07/2025 GHD INC Graton Mitigation Contract -Outside Services 1,356.02 600018462 11/07/2025 GRAINGER INC General Fund Special Dept Expense 200 .44 600018463 11/07/2025 MARK PIPP I N General Fu nd Special Dept Exp e nse 551.70 600018463 11/07/2025 MARK PIPP I N General Fund Special Dept Exp e nse 162 .43 600018463 11/07/2025 MARK PIPP I N Measure M Parks Other Exp-Specia l Events 897.00 600018464 11/07/2025 ROBERT J ITO General Fund Contract Services-In structo rs 356.04 600018465 11/07/2025 JAKE WATERMAN Ge neral Fund Contract Servi ces-Instructors 2,587.20 600018466 11/07/2025 KOEFRAN INDUSTRIES General Fund Commnity Outreach-Cremat ions 235.00 600018467 11/07/2025 LAURIE PHILLIP S General Fund Contract Servi ces-Instructors 3,083.60 600018468 11/07/2025 REDACTED RETIREE General Fu nd Benefit Medica l Reimb 486.70 600018469 11/07/2025 LISA N MCNAUGHTON General Fund Contract -Ou t si de Services 250.00 60 0018470 11/07/2025 MART HA O'BRIEN General Fund Unearned-Refd Outside Evnt 2,030.00 60001847 0 11/07/2025 MARTHA O 'B RIEN Gen eral Fun d Program Re venue-Box Office (203.0 0) 600018471 11/07/2025 REDACTED RETIREE General Fund Benefit Medical Rei mb 1,107.72 600018472 11/07/2025 NEON ONE General Fund Transa tion Fees 2,454.71 60001847 3 11/07/2025 MOLLY ANN PENGEL Gen eral Fund Contract Services-Instructors 4,092 .00 6000 18474 11/07/2025 NICK BARBIERI TRUC KI NG LLC General Fund Fuel 1,303.95 600018474 11/07/2025 NICK BARBIERI TRUCKING LLC General Fund Fu e l 149 .00 600018475 11/07/2025 NORTH BAY PRESSURE WASHIN G INC General Fund Contract -Outsid e Services 485.00 600018476 11/07/2025 OFFICE D EP OT General Fund Office Expen se 191.58 600018476 11/07/2025 OFFICE DEPOT General Fund Office Expense 248.31 600018477 11/07/2025 ANDREA GUARINO General Fund Travel and Training 176.94 600018478 11/07/2025 JUD I LIMBERG General Fun d Other Negotiated Ben efit 145.96 600018479 11/07/2025 MITCHE LL PEARSON Water Utility Fund Travel and Training 110.00 600018480 11/07/2025 Kim Parker Genera l Fund Othr A cc rued Liab.-PrkRec Rfnd 77.00 6000 18481 11/07/2025 M ira Bosche Genera l Fund Othr A ccrued Liab.-P rkRec Rfnd 66.0 0 600018482 11/07/2025 PA TRICIA STENG ER Genera l Fu nd Contract -Outsi d e Services 1,140.00 600018483 11/07/2025 SANTA ROSA UN IFORM & CAREER APPAREL Ge neral Fund U niform -Purcha se 1,108.76 6000 18483 11/07/2025 SAN TA ROSA UN IFORM & CAREER APPAREL Ge neral Fu nd Uniform -Purchase 63.75 600018483 11/07/2025 SA NTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform -Purchase 55 4.38 600018484 11/07/2025 SHI INTERNATIONAL CORP Information Technology ISF Software Lie. & Subscr iptio n s 5,551.80 600018485 11/07/2025 SOU THERN COMPUTER WAREHOUSE INC Information Technology ISF Repair & Maintenance 513 .38 600018486 11/07/202 5 STRATA AP INC Government CIP Capital Project s 137.50 600018487 11/07/2025 JEREMY LO GA N HOLME S Measure M Pa r ks Other Ex p-Special Eve nts 105 .00 600018488 11/07/2025 SUC H A VOICE LLC General Fund Cont ract Services-Instructors 97.50 600018489 11/07/2025 SUSAN KAY STUBBLEBINE General Fund Contract Services-Instru ctors 91.00 600018490 11/07/2025 T INA M. MARTINEZ TUTTLE General Fund Co ntract Services-Instructors 1,474.20 Page 10 of 11 CH ECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600018491 11/07/2025 TRANS UNION General Fund Contract -Outside Services 107.10 600018492 11/07/2025 TRIAD CONSULTING & SYSTEM DESIGN GROUP Sewer CIP Capital Projects 796.25 600018492 11/07/2025 TRIAD CONSULTING & SYSTEM DESIGN GROUP Water CIP Capital Projects 796 .25 600018493 11/07/2025 US BANK General Fund Othr Accrued Lia b -P Card 14,060.07 6000 18494 11/07/2025 BRINK'S INC General Fund Bank & Merchant Fe es 1,867.71 600018494 11/07/2025 BRINK'S INC Sewer Utility Fund Bank & Merchant Fees 152.02 600018494 11/07/2025 BRINK 'S INC Water Utility Fund Bank & Merchan t Fees 152 .02 600018495 11/07/2025 COTATI -RO HNERT PARK UNIFIED SCHOOL DIST Sewe r CIP Capital Project s 2,464 .80 600018496 11/07/2025 COTATI -R OHNERT PARK UNI FI ED SCHOOL DIST Graton-Unfd School Di st Distribution 165,974 .00 600018496 11/07/2025 COTATI -RO HNERT PARK UNIFIED SCHOOL DIST Graton Tribe Chari t y Distribution 10.00 600018497 11/07/2025 FERGUSON US HOLDINGS INC Water Utility Fund Repa ir & Maintenance 117 .0 2 600018498 11/07/2025 MES I ACQUISITION INC General Fund Other Exp-Structural Fire PPE 2,606 .20 600018 498 11/07/2025 MES I ACQU ISITION INC General Fund Other Exp-Structural Fire PPE 1,287 .12 600018498 11/07/2025 MES I ACQUISITION INC General Fund Other Exp -Structural Fire PPE 157 .70 600018498 11/07/2025 MES I ACQU ISITION INC General Fund Other Exp-Structural Fire PPE 65.85 600018498 11/07/2025 MES I ACQU ISI TION INC Ge neral Fund Other Exp-Structural Fire PPE 152 .69 600018498 11/07/2025 MES I ACQU ISI T ION INC General Fun d Other Exp -Structural Fi re PPE 269 .65 600 018 499 11/07/2025 NICK BARBIERI TRUC KI NG LLC General Fun d Fuel 838 .2 4 600018499 11/07/2025 NICK BARBIERI TRUC KIN G LLC Genera l Fun d Fuel 341.71 600018500 11/07/2025 Viktoriya Kotlinski General Fund Othr Accrued Liab.-PrkRec Rf nd 2,261.88 600018501 11/07/2025 PACE SUPPLY Water Utility Fu nd Repair & Maintenance 289.14 1,381 ,081.53 Page 11 of 11 Item 7.A.2. Item 7.A.3. MINUTES OF THE SPECIAL MEETING OF THE CITY OF ROHNERT PARK CITY COUNCIL Wednesday, November 12, 2025 MEETING LOCATION: CITY HALL – COUNCIL CHAMBERS 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Giudice called the special meeting to order at 3:06 p.m., which was legally noticed on November 10, 2025. Council Present: Gerard Giudice, Mayor Emily Sanborn, Vice Mayor Susan H. Adams, Councilmember Samantha Rodriguez, Councilmember Council Absent: Jackie Elward, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Deputy City Attorney Wilson, and Human Resources Director Cannon. 2. CLOSED SESSION A. Public Comments: None. B. Mayor Giudice made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 3:00 p.m. to consider: Conference with Agency Designated Labor Negotiators Pursuant to Government Code §54957.6(a). Agency Designated Representatives: Mark Wilson of Burke, Williams & Sorensen, Labor Negotiator, and City Manager Marcela Piedra. Employee Organizations: a) Service Employees’ International Union (SEIU); b) Rohnert Park Employees’ Association (RPEA); c) Rohnert Park Public Safety Officers’ Association (RPPSOA); d) Rohnert Park Public Safety Managers’ Association (RPPSMA); e) Management Unit; f) Confidential Unit; and g) Unrepresented Employees. C. Mayor Giudice reconvened the open session at 4:39 p.m. and stated there was no reportable action. 4. ADJOURNMENT Mayor Giudice adjourned the special meeting at 4:39 p.m. _____________________________________ __________________________________ Minutes Prepared by Sylvia Lopez Cuevas, Gerard Giudice, Mayor City Clerk, City of Rohnert Park City of Rohnert Park Item 7.B.1. MINUTES OF THE JOINT SPECIAL MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, November 18, 2025 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Giudice called the joint special meeting to order at 5:00 p.m., which was legally noticed on November 13, 2025. Council Present: Gerard Giudice, Mayor Emily Sanborn, Vice Mayor Susan H. Adams, Councilmember Jackie Elward, Councilmember Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, Deputy City Attorney Biddle, Director of Community Services Bagley, Director of Public Safety Mattos, Interim Director of Development Services Landeros, Public Works General Services Operations Manager Bunte, Acting Director of Public Works Hendersen, Information Systems Operations Manager Cotter, and City Clerk Lopez Cuevas. 2. READING OF THE LAND ACKNOWLEDGMENT Recited by Mayor Giudice. 3. PLEDGE OF ALLEGIANCE Led by Former Vice Mayor Willy Linares. 4. PRESENTATIONS A. Mayor's Recognition: Honoring Steve Hummel for His Courageous and Compassionate Act of Protecting a Walmart Employee. Mayor Giudice read the recognition and presented it to Steve Hummel. Mayor Giudice indicated that Mr. Hummel’s name has been added to the City’s Honorary Citizen’s Plaque. 5. SSU STUDENT REPORT A. By Vanessa Mendoza, Vice President of External Affairs, Sonoma State University Associated Students, Inc. (SSU ASI). Vanessa Mendoza reported that SNAP and Cal Fresh benefits have been restored. Student applications for Cal Fresh remain consistent, and SSU will continue to monitor food stability and access for students. The CSU Board of Trustees is voting on the new President of SSU, and a formal announcement is expected by the end of the week. Vanessa informed that she will be unable to attend City Council meetings during the spring due Item 7.B.2. City of Rohnert Park Joint Special Meeting Minutes for City Council November 18, 2025 RPFA/CDC Successor Agency Page 2 of 5 to academic commitments, but a task force member will attend meetings in her place. She will remain in close communication with the Council. 6. DEPARTMENT HEAD BRIEFINGS A. Receive an Informational Report by Senior Analyst Kevin King Regarding Evaluating the City of Rohnert Park Forming a Special Finance District & Potential Implementation. Senior Analyst King informed the council that the City is evaluating forming an Enhanced Infrastructure Financing District (EIFD), defined the term and explained key terms, how it generates revenue, benefits and project types. Mr. King described the vendor selection process as well as the formation timeline and costs. 7. PUBLIC COMMENTS Steve Keith spoke about discretion as it relates to code abatement and building codes. Mr. Keith encouraged the Council to engage in respectful debate regarding these issues. Peter Alexander spoke about Steve Hummel, courage, assault, taxes or mortgages to fund wars, “No Kings” and disallowing any title of nobility to serve in any public office. John McEntagart thanked the staff, City Manager and the Council for their work. 8. CONSENT CALENDAR 8.A Acceptance of City Bills/Demands for Payment dated October 9, 2025 through October 24, 2025 Report from Finance Department 8.B Approval of City Council/RPFA/Successor Agency Joint Regular Meeting Minutes for October 28, 2025 Meeting 8.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed 8.D Adopt Resolution 2025-080 Finding the East Cotati Soundwall Replacement Project Exempt from CEQA Pursuant to CEQA Guidelines Section 15302, Approving the Plans and Specifications, Awarding the Construction Contract to Pat Nelson Construction, Inc. for an Amount Not to Exceed $342,500.00, and Authorizing the City Manager to Approve up to $34,250.00 (10%) in Change Orders 8.E Adopt Resolution 2025-081 Authorizing the Director of Finance to Amend the FY 2025-26 Budget to Appropriate $28,758,453 in Homekey+ Grant Funds and $670,000 in Prohousing Incentive Program Grant Funds to the Homelessness Special Revenue Fund (42322250) for the Acquisition and Conversion of a Hotel into Permanent Supportive Housing (This Project is Exempt from California Environmental Quality Act (CEQA) Pursuant to CEQA Guideline Sections 15268(a), 15301, and 15332, and CA Public Resources Code section 21000 et seq.) 8.F Adopt Resolution 2025-082 Authorizing the City Manager to (1) Execute an Omnibus Amendment to Energy Services Agreements – Solar with FFP BTM Solar; and (2) Execute a Consent to Assignment of Project Documents Permitting the Assignment of those Agreements from FFP BTM Solar, LLC to Greenskies Clean Energy, LLC (This Project is Exempt from California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines sections 15303, 15311, and 15300.2) City of Rohnert Park Joint Special Meeting Minutes for City Council November 18, 2025 RPFA/CDC Successor Agency Page 3 of 5 8.G Adopt Resolution 2025-083 Authorizing a Budget Amendment in the Amount of $20,000 in the Vehicle Replacement Fund (VRF) and the General Fund for the Purchase of a Forestry Bucket Truck Vehicle in an amount not to exceed $230,000 and Authorizing the City Manager to Execute Purchasing Documents 8.H Adopt Resolution 2025-084 Amending the City’s Classification Plan, to include: Approving a Salary Range and Job Description for a Cross Connection Specialist, Deleting a Utility Maintenance Mechanic, Approving Proposed Changes to the Engineering Technician I/II, Assistant/Associate/Senior Planner, and Part Time Arts Center House Manager Job Descriptions, Updating the Authorized Positions List, and Approving the City’s Pay Rates and Ranges Effective as of November 18, 2025 8.I Adopt Resolution 2025-085 Restricting and Regulating the Parking, Stopping or Standing of Vehicles at the Department of Public Safety Parking Lot Located North Adjacent to 500 City Center Drive ACTION: Moved/seconded (Rodriguez/Elward) to approve the consent calendar. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice, NOES: None, ABSENT: None, ABSTAINS: None. 9. REGULAR ITEMS A. Consider Approving a Preliminary Stage Term Sheet Negotiation Matters related to the Exclusive Agreement to Negotiate between the City of Rohnert Park and CenterCal Properties, LLC, a Delaware Limited Liability Company. City Manager Piedra presented this item. Recommended Action(s): Adopt Resolution 2025-086 Approve the Draft Conceptual Design and Non-Binding Preliminary Stage Term Sheet Pursuant to the Exclusive Agreement to Negotiate between the City of Rohnert Park and CenterCal Properties, LLC for the Development of 6400 State Farm Drive. Public Comments: Steve Keith spoke about in support of the project and retail development in the City. Antonio Mencarini, Dave Gildersleevz, Grace Yang, Cathy Slack, Pat Miller, Jake Mackenzie, and Marc Orloff spoke in support of the Downtown development. Jennifer Litwak spoke in support of the project and affordable housing. Michael Smith, Stephanie Hall, Michael Dalk, Jessica Coulman, Joe Tremaine, Jared Mumm, John McEntagart, Matt Krapp, Gary Beerbower and Aureliano Ochoa spoke in support of this item, union work and utilizing local work force for the project. Scott Bohrer, CenterCal Properties LLC Vice President of Development, spoke in support of this item. ACTION: Moved/seconded (Adams/Rodrigue) to adopt Resolution 2025-086 Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice, NOES: None, ABSENT: None, ABSTAINS: None. City of Rohnert Park Joint Special Meeting Minutes for City Council November 18, 2025 RPFA/CDC Successor Agency Page 4 of 5 Mayor Giudice declared a recess at 7:38 p.m. and reconvened the special meeting at 7:52 p.m. B. Consider Authorizing District 1 Budget Increase for Councilmember Rodriguez’s Out-of-State Travel to the NAACP California–Hawaii State Convention and Additional Networking Stay. City Manager Piedra presented this item. Recommended Action(s): Discuss and if appropriate, by Minute Order, authorize a budget increase to District 1 expense account and approve Councilmember Rodriguez’s out-of-state travel to the 2025 NAACP California– Hawaii State Convention, including additional days for networking. Public Comments: None. ACTION: Moved/seconded (Adams/Elward) to increase District 1 expense account by $1,363.66, plus up to 20% of the total cost ($273.00) to cover incidental expenses. The total will be split equally from Funds from Districts 2, 4 and 5 budgets account. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice, NOES: None, ABSENT: None, ABSTAINS: None. C. Selection of Officers for 2026: Consideration of Nomination and Election of Mayor and Vice Mayor for the City of Rohnert Park, for One (1) Year Terms, Commencing at the first City Council Regular Meeting in December 2025. City Clerk Lopez Cuevas presented this item. Recommended Action(s): Nominate and elect the Mayor and Vice Mayor for one (1) year terms commencing at the first regular meeting in December 2025. Public Comments: None. ACTION: Moved/seconded (Adams/Giudice) to nominate and confirm Vice Mayor Sanborn as Mayor, for a one (1) year term commencing at the first regular meeting in December 2025 and Councilmember Elward for Vice Mayor, for a one (1) year term commencing at the first regular meeting in December 2025. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice, NOES: None, ABSENT: None, ABSTAINS: None. 10. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Elward reported on the Sonoma Clean Power Authority Board of Directors Meeting (11/6) • Councilmember Rodriguez reported on the Chamber of Commerce Board of Directors Meeting (11/18) City of Rohnert Park Joint Special Meeting Minutes for City Council November 18, 2025 RPFA/CDC Successor Agency Page 5 of 5 • Vice Mayor Sanborn reported on the Water Advisory Committee (WAC) to Sonoma Water and Technical Advisory Committee (TAC) (11/3) and the Santa Rosa Plain Groundwater Sustainability Agency (10/30) & (11/18) Meetings. • Mayor Giudice reported on Councilmember Rodriguez attendance to the Chamber of Commerce Board of Directors (9/16) and the Cotati Rohnert Park Unified School District 2x2x2 Quarterly Meeting (10/15. • Vice Mayor Sanborn reported on Zero Waste Sonoma Board of Directors Meeting (10/16) • Mayor Giudice reported on the Mayors’ and Councilmembers’ Association of Sonoma County Board of Directors Special Meeting (11/13) • Councilmember Rodriguez reported on the NAACP California–Hawaii State Convention (10/23 to 10/30) • Mayor Giudice reported on the Noon Times Networking Luncheon (11/5) 11. COMMUNICATIONS Councilmember Adams thanked the Foundation and the RPPSOA for their collaboration on the City’s Toy Drive. Mayor Giudice thanked the Foundation and the organizations participating in the Toy Drive, noting the leadership of the City Manager in coordinating the effort. Councilmember Rodriguez expressed her appreciation for the RPPSOA’s decision to participate in the Toy Drive. She also highlighted several community events, including the NAACP turkey distribution, NOAH’s food drive, the Credo High School succulent sale, and other activities occurring throughout the City. 12. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA None. 13. PUBLIC COMMENT Cathy Slack, Rohnert Park Chamber of Commerce CEO, shared information on the Holiday Lights event and invited all to attend. 14. ADJOURNMENT Mayor Giudice adjourned the meeting at 8:36 p.m. _____________________________________ __________________________________ Sylvia Lopez Cuevas, City Clerk Gerard Giudice, Mayor City of Rohnert Park City of Rohnert Park ITEM NO. 7.C. 1 Meeting Date: December 2, 2025 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non-Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey-Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. Staff previously reported that electrical upgrades were needed at all City radio antenna sites. The City contracted with CM Taylor, Inc. to complete the electrical work and with Dailey Wells to reinforce the cell tower base at Magnolia Park due to a structural issue. Building permits for this work were secured, and the electrical upgrades at the Pump Station, Fire Station No. 2, and Magnolia Park are now complete. The structural modifications at Magnolia Park have also been successfully finished. Since the last report presented to the Council on November 18, 2025, staff continues to work with Dailey Wells to identify and resolve issues regarding coverage. Staff also worked with the manufacturer, Zetron, to purchase two new headsets for Dispatch as the existing headsets were Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8.C. 2 experiencing static inference making it hard to hear calls. Dailey Wells remains on site to continue punch list items and troubleshoot. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act (“CEQA”) because it does not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City’s action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City’s values of communication and integrity and the City’s strategic priority Goal C “Ensure the effective delivery of public services.” OPTIONS CONSIDERED: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. 2. No other options were considered as this action is required by law and by Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with the progress report. Department Head Approval Date: 11/18/2025 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 11/20/2025 Attachments: 1. None. ITEM NO. 7.D. 1 Meeting Date: December 2, 2025 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Prepared By: Adam Strongman, Lieutenant Agenda Title: Adopt a Resolution Authorizing and Accepting the State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant Agreement and Amending the FY 2025-26 Operating Budget in the amount of $65,000 RECOMMENDED ACTIONS: 1. Adopt a resolution accepting the State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program grant agreement; 2. Authorize the Finance Director to Amend the FY 2025-2026 Public Safety Department Budget to receive and appropriate $65,000.00 for the OTS STEP grant; 3. Authorize the City Manager, or designee, to execute any and all agreements on behalf of the City of Rohnert Park, in substantially the form submitted, subject to review and approval as to form by the City Attorney. BACKGROUND: The Public Safety Department has been awarded a one-year Office of Traffic Safety grant totaling $65,000.00. This grant period begins October 1, 2025 and operates through September 30, 2026. In order to ensure the highest benefit and outcome from this grant, the Public Safety Department will be utilizing a number of proven and effective traffic collision reduction strategies specifically concentrating on high-risk driving factors such as DUI, speeding, aggressive driving, and seatbelt enforcement. Operations will be directed at intersections with disproportionately high number of traffic collisions. To achieve the maximum outcome, these strategies are designed to foster media attention, thus enhancing the impact of both education and deterrence. Special enforcement operations to reduce the number of fatalities and serious injury collisions to drivers, motorcyclist and pedestrians will be conducted by addressing traffic violations that are considered primary collision factors. This type of enforcement strategy has proven to reduce injury collisions in communities across the nation. ANALYSIS: By accepting the OTS STEP grant and adopting a resolution, the Public Safety Department will be able to deploy its resources strategically to provide maximum enforcement and ensure safer roadways in our community. The Department of Public Safety has executed many comparable grants and has been able to increase traffic enforcement exponentially in the community. These Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.D. 2 hours would not have been possible had the City of Rohnert Park and the Office of Traffic Safety not formed a relationship. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act (“CEQA”). The adoption of the proposed resolutions is exempt from the California Environmental Quality Act (“CEQA”) because it does not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City’s action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The proposed action is consistent with the City Council Priority 2: Community Quality of Life. Having the appropriate resources allows the City to effectively deliver Public Safety Services. By accepting this grant, the Public Safety Department can increase patrols as well as public education regarding roadway safety. All community members who use our roadways or sidewalks will benefit from the increased patrols which will ultimately improve safety. OPTIONS CONSIDERED: 1. Staff Recommends: adopting a resolution authorizing the City to receive the proposed grant from the Office of Traffic Safety for Selective Traffic Enforcement. 2. Not adopt the resolution. Staff does not recommend this option because it will result in the City not receiving state grant funds, thereby sacrificing 450 hours of available traffic enforcement hours. FISCAL IMPACT/FUNDING SOURCE: The OTS Grant Award was not budgeted in the FY 2025-26 Budget. The fiscal impact is neutral due to an increase in the program budget of $65,000.00, with corresponding offsetting increase in grant revenue of $65,000.00. Department Head Approval Date: 11/11/25 Finance Approval Date: 11/11/25 City Manager Approval Date: 11/12/25 City Attorney Approval Date: N/A Attachments: 1. Resolution 2. Grant Agreement RESOLUTION NO. 2025-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND ACCEPTING THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND AMENDING THE FY 2025-2026 OPERATING BUDGET IN THE AMOUNT OF $65,000.00 WHEREAS, the Rohnert Park Department of Public Safety has conducted numerous enforcement programs to ensure compliance with vehicle laws; and WHEREAS, the Public Safety Department has been awarded a State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) grant for total award of $65,000.00, ($40,000.00 under Catalog of Federal Domestic Assistance (CFDA) Number 20.608, $20,000.00 under CFDA number 20.600, and $5,000.00 under CFDA number 20.616) (hereinafter “OTS STEP Grant”); and WHEREAS, the OTS STEP Grant has been awarded to fund the Rohnert Park Department of Public Safety to focus and increase enforcement utilizing a number of proven and effective traffic collision reduction strategies specifically concentrating on high-risk driving factors such as DUI, speeding, aggressive driving, and seatbelt enforcement; and, WHEREAS, the grant period is October 1, 2025 through September 30, 2026; and, WHEREAS, the Public Safety Department seeks Council authority to accept the OTS STEP Grant. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park does hereby authorize and accept the OTS STEP Grant. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take all actions to effectuate this OTS STEP Grant for and on behalf of the City of Rohnert Park. BE IT FURTHER RESOLVED, that the Director of Finance, is authorized, to increase appropriations as outlined below, in the amount of $65,000, and to make any other accounting adjustments necessary to execute the OTS STEP Grant in accordance with applicable laws. Account Description Amount 10003500-50141 PS State Grant & Reimbursement $ 65,000.00 Revenue Total Increase $ 65,000.00 10003500-61155 PS Grants Overtime $ 59,500.00 10003500-63610 PS Grants Training & Travel $ 2,500.00 10003500-66210 PS Grants Special Dept Expense $ 3,000.00 Operating Expense Total Increase $ 65,000.00 Resolution 2025-087 Page 2 of 2 DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 2nd day of December, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Giudice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 9/11/2025 2:40:29 PM Page 1 of 19 {{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} {{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}} State of California – Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT26184 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Rohnert Park From: To: 10/01/2025 09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT Rohnert Park Department of Public Safety 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: Allocation is contingent upon availability of federal funds. $65,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances • Exhibit B* – OTS Grant Program Manual • Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: TITLE: EMAIL: PHONE: ADDRESS: Adam Strongman Lieutenant astrongman@rpcity.org (707) 588-3529 500 City Center Drive Rohnert Park, CA 94928 ADDRESS: Tim Mattos Chief tmattos@rpcity.org (707) 584-2600 500 City Center Drive Rohnert Park, CA 94928 Sep 11, 2025 Adam Strongman (Sep 11, 2025 15:07:51 PDT) Oct 31, 2025 Tim Mattos (Oct 31, 2025 13:37:30 PDT) (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Aaron Johnson Deputy Chief ajohnson@rpcity.org (707) 584-2600 500 City Center Drive Rohnert Park, CA 94928 ADDRESS: Stephanie Dougherty Director stephanie.dougherty@ots.ca.gov (916) 509-3030 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 Sep 11, 2025 Stephanie Dougherty Oct 31, 2025 Stephanie Dougherty (Oct 31, 2025 17:54:47 PDT) (Signature) (Date) (Signature) (Date) 9/11/2025 2:40:29 PM Page 2 of 19 {{_es_signer5_date}} {{_es_signer5_signature}} E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #: REGISTERED ADDRESS: CITY: ZIP+4: CQSKJBN54Y54 130 Avram Avenue Rohnert Park 94928-3126 ADDRESS: 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 405e DDL-26 20.616 0521-0890-101 2025 04/25 BA/25 $5,000.00 402PT-26 20.600 0521-0890-101 2025 04/25 BA/25 $20,000.00 164AL-26 20.608 0521-0890-101 2025 04/25 BA/25 $40,000.00 AGREEMENT TOTAL $65,000.00 AMOUNT ENCUMBERED BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above. $65,000.00 PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE Carolyn Vu (Oct 31, 2025 14:33:21 PDT) Oct 31, 2025 $65,000.00 9/11/2025 2:40:29 PM Page 3 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PT26184 1. PROBLEM STATEMENT Describe the city, county, or jurisdiction this grant will impact. Rohnert Park, the third-largest city in Sonoma County, is located in the southern central portion of the county. Primarily a residential community, approximately one-third of its land use is dedicated to commercial businesses. The city is split by Highway 101, with most commercial businesses and hotels located on the west side, and residential neighborhoods predominantly to the east. In recent years, Rohnert Park has been actively developing its identity as an entertainment destination to attract visitors from throughout Sonoma County and the greater Bay Area. The city’s typical daytime population ranges between 45,000 and 55,000, but that number increases significantly with the presence of Sonoma State University (SSU), which brings an additional 11,000 students into the community annually. A major draw to the area is the Green Music Center, established in 2012 at SSU. This 2,500-seat venue has successfully hosted numerous large-scale performances year-round. Many of these events serve alcohol, and because there are no hotels within walking distance, attendees must rely on rideshare services or drive themselves. Since SSU is located on the far east side of Rohnert Park, event traffic typically moves through the center of the city to access Highway 101. Sonoma Mountain Village, a mixed-use property in the city, is another hub of activity. It is home to businesses such as Credo High School, Sally Tomatoes, Xfinity, and AT&T. Sally Tomatoes operates as both a restaurant and event venue, having hosted summer concerts since 2014 with capacities reaching approximately 1,500 attendees. These events, along with others such as the Waves to Wine bike fundraiser (which attracts over 1,600 cyclists and spectators), have increased vehicle, bicycle, and pedestrian traffic through the city. Sonoma Mountain Village is also undergoing further development to include high-density residential and commercial units, adding to the city’s growing population and transportation demands. On the west side of Rohnert Park sits the Graton Resort & Casino, one of the largest casinos in the Bay Area. Opened in November 2013 at a cost of $825 million, the 320,000-square-foot facility quickly became a major regional destination, drawing close to 10 million patrons annually. In 2016, a 300,000-square-foot hotel and spa was added. In 2023, Graton broke ground on a second hotel wing and expanded parking to support an enlarged gaming floor, expected to increase visitor traffic even further. The influx of visitors has created a surge in alcohol-related incidents and pedestrian safety concerns, especially around hotels and motels, which are frequently at capacity. With limited transportation alternatives, many guests walk to the casino, heightening safety risks—especially after drinking. While two new hotels have recently opened and two more are nearing completion on the city’s west side, the pedestrian infrastructure continues to be challenged by this growing demand. In addition, the city opened Labath Landing in 2022, a 60-unit interim housing facility for individuals experiencing homelessness. Located on the west side of the city, it is currently at full capacity with a waiting list. This facility has added to pedestrian and bicycle activity near hotels, businesses, and the casino. Residential growth is also contributing to increased congestion. Several large subdivisions and apartment complexes have recently been completed, with more under construction. These new neighborhoods often lack nearby shopping amenities, requiring residents to use one of the city’s three major roadways for errands. As a result, traffic has significantly increased throughout the city, especially around schools and commercial zones. Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats). In addition to the recent residential expansion, several light industrial projects are currently underway in Rohnert Park, contributing to the city’s increasing daily and overall population. With this continued growth, the city experienced a notable rise in traffic crashes in the years leading up to the COVID-19 pandemic. 9/11/2025 2:40:29 PM Page 4 of 19 Crash data highlights this trend. In 2022, there were 116 injury-related traffic crashes. That number increased in 2023 to 124 crashes. However, despite the rise in incidents, the number of individual victims decreased to 93 in 2023. Encouragingly, in 2024, the number of injury-related traffic crashes dropped by 19%, from 124 to 93. This decrease is largely attributed to the implementation of multiple Office of Traffic Safety (OTS) operations during the 2024 grant cycle, which directly contributed to the improved traffic safety outcomes. Top 3 PCF: Total Number of Speed related crashes in 2022 was 40, in 2023 was 24, and in 2024 was 23. There has been a steady decrease since 2022. Total Number of DUI related crashes in 2022 was 50, in 2023 was 27, and in 2024 was 29. There has been a steady decrease from 2022 to 2023 and rising in 2024. Total Number of Distracted Driving (Following too Closely) related crashes in 2022 was 23, in 2023 was 22, and in 2024 was14. There has been a steady decrease from 2022 to 2024. Define the target population the grant intends to serve and how they are affected by the problem(s). Over the past several years, the City of Rohnert Park has maintained a strong focus on recruiting new public safety officers. Thanks to this ongoing effort, the Department of Public Safety now deploys a dedicated motor officer seven days a week, whose primary focus is traffic enforcement. In addition, a DUI enforcement unit is active Wednesday through Saturday during swing shifts, targeting impaired driving during high-risk times. Because Rohnert Park Public Safety Officers are cross-trained in both law enforcement and firefighting, it typically takes approximately two years for new recruits to complete their full training. The partnership with the Office of Traffic Safety (OTS) has been instrumental in enhancing the department's traffic enforcement efforts, allowing officers to focus on high-priority areas that would otherwise be difficult to address during regular shifts. In 2025, the City of Rohnert Park and the Department of Public Safety will continue their partnerships with local high schools and Sonoma State University. With in-person learning fully resumed, the city will expand its educational outreach to students, emphasizing the dangers of drinking and driving. These efforts will be complemented by continued engagement with elementary and middle schools to promote bicycle and pedestrian safety through both education and enforcement. The City of Rohnert Park will sustain its traffic safety initiatives and maintain a strong focus on combating impaired driving—an ongoing concern in a community that continues to attract large numbers of residents and visitors. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol-involved crashes. 8. Reduce the number of persons injured in alcohol-involved crashes. 9. Reduce the number of persons killed in drug-involved crashes. 10. Reduce the number of persons injured in drug-involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo-involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo-involved crashes. 13. Reduce the number of motorcyclists killed in traffic crashes. 9/11/2025 2:40:29 PM Page 5 of 19 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16. Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 18. Reduce nighttime (2100 - 0259 hours) injury crashes. B. Objectives: Target Number 1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release. 1 2. Participate and report data (as required) in the following campaigns; Quarter 1: National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 5 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 5 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed). 1 7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 2 8. Conduct DUI Saturation Patrol operation(s). 20 9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations. 8 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 4 11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 12. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety. 2 13. Participate in highly visible collaborative DUI Enforcement operations. 1 14. Participate in highly visible collaborative Traffic Enforcement operations. 1 15. Send law enforcement personnel to DUI Checkpoint Planning and Management training. 1 3. METHOD OF PROCEDURE A. Phase 1 – Program Preparation (1st Quarter of Grant Year) 9/11/2025 2:40:29 PM Page 6 of 19 • The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section. • Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America. • In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations. Media Requirements Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO. B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements The following requirements are for all grant-related activities: • Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process. • The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post. • If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. • News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, 9/11/2025 2:40:29 PM Page 7 of 19 etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. • Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. • Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. • For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. • Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3 – Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 9/11/2025 2:40:29 PM Page 8 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PT26184 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION TOTAL AMOUNT 405e DDL-26 20.616 Distracted Driving Laws $5,000.00 402PT-26 20.600 State and Community Highway Safety $20,000.00 164AL-26 20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $40,000.00 COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A. PERSONNEL COSTS Straight Time $0.00 Overtime 164AL-26 $7,050.00 2 $14,100.00 DUI/DL Checkpoints DUI Saturation Patrols 164AL-26 $1,250.00 20 $25,000.00 Collaborative DUI Enforcement 164AL-26 $900.00 1 $900.00 Traffic Enforcement 402PT-26 $1,250.00 8 $10,000.00 Distracted Driving Enforcement 405e DDL- 26 $1,250.00 4 $5,000.00 Pedestrian and Bicycle Enforcement 402PT-26 $900.00 2 $1,800.00 Traffic Safety Educational Presentations 402PT-26 $900.00 2 $1,800.00 Collaborative Traffic Enforcement 402PT-26 $900.00 1 $900.00 Category Sub-Total $59,500.00 B. TRAVEL EXPENSES In State Travel 402PT-26 $2,500.00 1 $2,500.00 $0.00 Category Sub-Total $2,500.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total $0.00 D. EQUIPMENT $0.00 Category Sub-Total $0.00 E. OTHER DIRECT COSTS Radar Device 402PT-26 $3,000.00 1 $3,000.00 Category Sub-Total $3,000.00 F. INDIRECT COSTS $0.00 Category Sub-Total $0.00 GRANT TOTAL $65,000.00 9/11/2025 2:40:29 PM Page 9 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PT26184 BUDGET NARRATIVE PERSONNEL COSTS DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel. Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES - EQUIPMENT - OTHER DIRECT COSTS Radar Device - To measure the speed of motor vehicles. This device will be used for speed enforcement. INDIRECT COSTS - STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. 9/11/2025 2:40:29 PM Page 10 of 19 State of California – Office of Traffic Safety GRANT AGREEMENT Exhibit A GRANT NUMBER PT26184 Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS The State will comply with applicable statutes and regulations, including but not limited to: • 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; • 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38 9/11/2025 2:40:29 PM Page 11 of 19 The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively. GENERAL ASSURANCES In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted. SPECIFIC ASSURANCES More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program: 1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations. 2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source: “The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.” 3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations. 4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith. 6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. 7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. 8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 9/11/2025 2:40:29 PM Page 12 of 19 form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property. 9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) The Subgrantee will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. The grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs; 4. The penalties that may be imposed upon employees for drug violations occurring in the workplace; 5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— 1. Abide by the terms of the statement; 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted— 1. Taking appropriate personnel action against such an employee, up to and including termination; 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 9/11/2025 2:40:29 PM Page 13 of 19 rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 9/11/2025 2:40:29 PM Page 14 of 19 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER COVERED TRANSACTIONS 1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 9/11/2025 2:40:29 PM Page 15 of 19 its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of 9/11/2025 2:40:29 PM Page 16 of 19 records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER COVERED TRANSACTIONS 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. CERTIFICATION ON CONFLICT OF INTEREST (applies to subrecipients as well as States) GENERAL REQUIREMENTS No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations. 2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct. DISCLOSURE REQUIREMENTS 9/11/2025 2:40:29 PM Page 17 of 19 No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy: 1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 9/11/2025 2:40:29 PM Page 18 of 19 State of California – Office of Traffic Safety OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C GRANT NUMBER PT26184 INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS 1. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. GRANT DETAILS Grant Number: PT26184 Agency Name: Rohnert Park Department of Public Safety Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $65,000.00 Authorizing Official: Tim Mattos Fiscal Official: Aaron Johnson Grant Director: Adam Strongman CURRENT GEMS USER(S) 1. Kieran Keaney Title: Sergeant Media Contact: Yes Phone: (707) 584-2600 Email: kkeaney@rpcity.org 2. Jerrod Marshall Title: Traffic Sergeant Media Contact: Yes Phone: (707) 584-2600 Email: jmarshall@rpcity.org 3. Adam Strongman Title: Lieutenant Media Contact: Yes Phone: (707) 588-3529 Email: astrongman@rpcity.org 9/11/2025 2:40:29 PM Page 19 of 19 {{[]c1_es_:signer1}} {{[]c2_es_:signer1}} {{[]c11_es_:signer1}} {{[] c12_es_:signer1}} {{UserName1_es_:signer1 {{UserTitle1_es_:signer1 {{UserEmail1_es_:signer1 {{UserPhone1_es_:signer1 {{[]c3_es_:signer1}} {{[]c4_es_:signer1}} {{[]c13_es_:signer1}} {{[]c14_es_:signer1}} {{UserName2_es_:signer1 {{UserTitle2_es_:signer1 {{UserEmail2_es_:signer1 {{UserPhone2_es_:signer1 {{[]c5_es_:signer1}} {{[]c6_es_:signer1}} {{[]c15_es_:signer1}} {{[]c16_es_:signer1}} {{UserName3_es_:signer1 {{UserTitle3_es_:signer1 {{UserEmail3_es_:signer1 {{UserPhone3_es_:signer1 {{[]c8_es_:signer1}} {{[]c7_es_:signer1}} {{[]c17_es_:signer1}} {{[]c18_es_:signer1}} {{UserName4_es_:signer1 {{UserTitle4_es_:signer1 {{UserEmail4_es_:signer1 {{UserPhone4_es_:signer1 {{[]c9_es_:signer1}} {{[]c10_es_:signer1}} {{[]c19_es_:signer1}} {{[]c20_es_:signer1}} {{UserName5_es_:signer1 {{UserTitle5_es_:signer1 {{UserEmail5_es_:signer1 {{UserPhone5_es_:signer1 {{Sig_es_:signer1:signature}} {{Dte1_es_:signer1:date}} {{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname {{Dte2_es_:signer2:date}} Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add/Change Remove Access Add as a media contact? Yes No Name Job Title Email address Phone number GEMS User 2 Add/Change Remove Access Add as a media contact? Yes No Name Job Title Email address Phone number GEMS User 3 Add/Change Remove Access Add as a media contact? Yes No Name Job Title Email address Phone number GEMS User 4 Add/Change Remove Access Add as a media contact? Yes No Name Job Title Email address Phone number GEMS User 5 Add/Change Remove Access Add as a media contact? Yes No Name Job Title Email address Phone number Form completed by: Adam Strongman (Sep 11, 2025 14:42:19 PDT) Date: Sep 11, 2025 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. Adam Strongman (Sep 11, 2025 15:07:51 PDT) Adam Strongman Signature Name Sep 11, 2025 Grant Director Date Title Created: 2025-09-11 By: Status: Transaction ID: Nicole Osuna (nicole.osuna@ots.ca.gov) Signed CBJCHBCAABAAOrKJbq6b-71Oit0kCm1Y03TImzJWnaAv Grant Agreement - PT26184 Final Audit Report 2025-11-01 "Grant Agreement - PT26184" History Document created by Nicole Osuna (nicole.osuna@ots.ca.gov) 2025-09-11 - 9:40:40 PM GMT Document emailed to astrongman@rpcity.org for signature 2025-09-11 - 9:40:57 PM GMT Email viewed by astrongman@rpcity.org 2025-09-11 - 9:41:06 PM GMT Signer astrongman@rpcity.org entered name at signing as Adam Strongman 2025-09-11 - 9:42:17 PM GMT Document e-signed by Adam Strongman (astrongman@rpcity.org) Signature Date: 2025-09-11 - 9:42:19 PM GMT - Time Source: server Document emailed to astrongman@rpcity.org for signature 2025-09-11 - 9:42:21 PM GMT Email viewed by astrongman@rpcity.org 2025-09-11 - 9:42:27 PM GMT Signer astrongman@rpcity.org entered name at signing as Adam Strongman 2025-09-11 - 10:07:49 PM GMT Document e-signed by Adam Strongman (astrongman@rpcity.org) Signature Date: 2025-09-11 - 10:07:51 PM GMT - Time Source: server Document emailed to Aaron Johnson (ajohnson@rpcity.org) for signature 2025-09-11 - 10:07:53 PM GMT Email viewed by Aaron Johnson (ajohnson@rpcity.org) 2025-09-11 - 10:08:01 PM GMT Document e-signed by Aaron Johnson (ajohnson@rpcity.org) Signature Date: 2025-09-11 - 10:27:22 PM GMT - Time Source: server Document emailed to tmattos@rpcity.org for signature 2025-09-11 - 10:27:24 PM GMT Email viewed by tmattos@rpcity.org 2025-09-11 - 10:27:30 PM GMT Email viewed by tmattos@rpcity.org 2025-10-24 - 8:50:19 PM GMT Email viewed by tmattos@rpcity.org 2025-10-31 - 8:34:39 PM GMT Signer tmattos@rpcity.org entered name at signing as Tim Mattos 2025-10-31 - 8:37:28 PM GMT Document e-signed by Tim Mattos (tmattos@rpcity.org) Signature Date: 2025-10-31 - 8:37:30 PM GMT - Time Source: server Document emailed to Carolyn Vu (Carolyn.Vu@ots.ca.gov) for signature 2025-10-31 - 8:37:32 PM GMT Email viewed by Carolyn Vu (Carolyn.Vu@ots.ca.gov) 2025-10-31 - 9:33:07 PM GMT Document e-signed by Carolyn Vu (Carolyn.Vu@ots.ca.gov) Signature Date: 2025-10-31 - 9:33:21 PM GMT - Time Source: server Document emailed to Stephanie Dougherty (stephanie.dougherty@ots.ca.gov) for signature 2025-10-31 - 9:33:23 PM GMT Document e-signed by Stephanie Dougherty (stephanie.dougherty@ots.ca.gov) Signature Date: 2025-11-01 - 0:54:47 AM GMT - Time Source: server Agreement completed. 2025-11-01 - 0:54:47 AM GMT ITEM NO. 7.E. 4935-7574-2587 v1 1 Meeting Date: December 2, 2025 Department: Development Services Submitted By: Mario Landeros, Interim Director of Development Services Prepared By: Justin Brandt, Deputy City Engineer Agenda Title: Adopt a Resolution Authorizing and Approving a Monitoring Well Easement Agreement with Santa Rosa Plain Groundwater Sustainability Agency for a Shallow Groundwater Monitoring Well on Copeland Creek at APN 143-061-061 (CEQA: Exempt Under California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3)) RECOMMENDED ACTION: Adopt a resolution authorizing and approving a monitoring well easement agreement with Santa Rosa Plain Groundwater Sustainability Agency for a shallow groundwater monitoring well on Copeland Creek at APN 143-061-061. BACKGROUND: The Santa Rosa Water Groundwater Sustainability Agency (“GSA”) is one of three GSA’s in Sonoma County that monitor our groundwater levels. The Santa Rosa GSA has determined that additional monitoring wells are needed throughout the basin to provide additional data for monitoring groundwater levels. The Santa Rosa GSA has determined that a shallow groundwater monitoring well at Copeland Creek, between Seed Farm and City Hall, will assist in providing this data. The Santa Rosa GSA is working on obtaining an Encroachment Permit from the City to install the shallow groundwater monitoring well. The Santa Rosa GSA desires to obtain an easement in order to have a non-exclusive easement for (1) temporary construction purposes; (2) a permanent easement for the well; and (3) an access easement to access the well and monitor the groundwater levels. ANALYSIS: This easement agreement in favor of the Santa Rosa GSA to install a shallow groundwater monitoring well, will assist the GSA in providing additional data of the basin’s groundwater levels. This data is useful to the City in understanding if the groundwater levels are being maintained, decreasing or increasing. Establishing this easement will provide the Santa Rosa GSA access to monitor and maintain their shallow groundwater monitoring well. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.E. 4935-7574-2587 v1 2 ENVIRONMENTAL ANALYSIS: This action is exempt under California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3) under the common-sense exemption as it can be seen with certainty that there is no possibility that the grant of easement will have a significant effect on the environment. Santa Rosa GSA determined that their project to install the groundwater monitoring well was exempt under CEQA and filed a Notice of Exemption on January 21, 2025. The grant of easement will not cause any environmental impacts. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action is consistent with City Council’s Goals and Priorities – Planning and Infrastructure; this easement to the Santa Rosa GSA will provide data to monitor the groundwater levels for the community. OPTIONS CONSIDERED: (1) Do not grant the easement. This action is not recommended as this easement allows Santa Rosa GSA staff to monitor and maintain the shall groundwater monitoring well, without creating additional work for City Staff to issue an Encroachment Permit each time the Santa Rosa GSA would like to access their shallow groundwater monitoring well. (2) Grant the easement. This action is recommended as this provides efficiency for each agency, provides clarity on legal rights, and sustained longevity of groundwater monitoring activities into the future. FISCAL IMPACT/FUNDING SOURCE: This action has no direct fiscal impacts on the City of Rohnert Park as the Santa Rosa GSA is performing all construction, obtaining all necessary permits, and paying for all City Staff time for their project. At project completion, the Santa Rosa GSA will receive an easement. Code Compliance Approval Date: N/A Department Head Approval Date: 11/17/2025 Finance Director Approval Date: 11/17/2025 City Attorney Approval Date: 11/18/2025 City Manager Approval Date: 11/19/2025 Attachments 1. Resolution Authorizing City Manager to Execute Easement Agreement A) Exhibit A – Monitoring Well Easement Agreement a) Exhibit A – Legal Description of Monitoring Well Easement Area b) Exhibit B – Plat and Legal of Monitoring Well Easement Area RESOLUTION NO. 2025-088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A MONITORING WELL EASEMENT AGREEMENT WITH SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY FOR A SHALLOW GROUNDWATER MONITORING WELL ON COPELAND CREEK AT APN 143-061-061 WHEREAS, the Santa Rosa Groundwater Sustainability Agency has determined that installing a shallow groundwater monitoring well on Copeland Creek between Seed Farm Drive and City Hall will provide data to monitor groundwater levels for the community; and WHEREAS, the City and the Santa Rosa Groundwater Sustainability Agency desire to establish appropriate formal easements for the monitoring well and access for the benefit of the Santa Rosa Groundwater Sustainability Agency to obtain data and analyze the basin’s groundwater levels for the benefit of the community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the Monitoring Well Easement Agreement attached as Exhibit A incorporated herein by reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the Monitoring Well Easement Agreement, in substantially similar form to Exhibit “A,” subject to modifications approved by the City Manager and City Attorney, and to take all actions to effectuate the agreement. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 2nd day of December, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Giudice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) OAK #4822-1985-9231 v1 1 City as Grantor 4910-9406-7316 v1 This Document is Recorded For the Benefit of the City of Rohnert Park and is Exempt from Fee Per Government Code Sections 6103 and 27383 When Recorded, Mail to: City of Rohnert Park 130 Avram Ave. Rohnert Park, CA 94928 Exempt from the fee per GC27388.1 (a); Transfer Tax = 0, deed to public agency SPACE ABOVE THIS LINE FOR RECORDER’S USE MONITORING WELL EASEMENT AGREEMENT This MONITORING WELL EASEMENT AGREEMENT (this “Agreement”) is made and entered into effective as of this ___ day of _____________, 2025, by and between the City of Rohnert Park, a municipal corporation (“Owner” or “Grantor”), and the Santa Rosa Plain Groundwater Sustainability Agency, (“GSA” or “Grantee”), a joint powers authority, with reference to the following facts and intentions: R E C I T A L S A. Grantor is the owner of that certain real property located in the City of Rohnert Park, County of Sonoma, State of California, more particularly described as 0 Santa Alicia Drive, Rohnert Park, California (APN 143-061-061) (the “Property”); and B. The GSA desires to obtain a non-exclusive temporary easement for construction purposes to build a shallow groundwater monitoring well, a permanent easement for the Well, as defined below, itself, and a permanent access easement to maintain the Well through and on Owner’s Property, and Owner is willing to grant such easements pursuant to the terms and conditions set forth herein. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Grantor and Grantee hereby agree as follows: 1. Grant of Temporary Construction Easement. 1.1 Grantor grants Grantee a temporary construction easement (the “Temporary Construction Easement”) for use by Grantee, its employees, agents and contractors for the purpose of locating, access, surveying, installing and construction, including drilling, a shallow, groundwater monitoring well and incidental facilities thereto which include a flush-mount monitoring well utility vault and downhole monitoring equipment such as OAK #4822-1985-9231 v1 2 City as Grantor 4910-9406-7316 v1 pressure transducers and temperature sensors (collectively, the “Well”), over that portion of the Property described in Exhibit A and depicted in Exhibit A-l, attached hereto and incorporated herein (the “Temporary Construction Easement Area”). 1.2 Once construction of the Well is complete, and the permit file is closed by Permit Sonoma, the Temporary Construction Easement shall automatically expire and be of no further force or effect absent a new agreement or an amendment to this Agreement. Either party may record a document in the Office of the Sonoma County Recorder confirming the expiration of the Temporary Construction Easement and removing the Temporary Construction Easement from the title to the Property. 1.3 The Temporary Construction Easement is nonexclusive. Grantor reserves the right to access and use the Temporary Construction Easement Area so long as such use does not unreasonably interfere with the use of the Temporary Construction Easement by the Grantee. 1.4 Grantee shall repair, at its own expense, damage to the area in and around the Temporary Construction Easement Area caused by Grantee’s use thereof. 2. Grant of Well Easement. Grantor hereby grants to Grantee, effective upon the expiration of the Temporary Construction Easement pursuant to Section 1.2 of this Agreement, and fulfillment to Grantor’s reasonable satisfaction of Grantee’s duty to repair the Temporary Construction Easement Area in accordance with Section 1.4 of this Agreement, an easement for use by GSA, its employees, agents and contractors, for the operation, repair, maintenance, and replacement, of the Well (the “Well Easement”) on, over, and under that portion of Grantor’s Property described in Exhibit B and depicted in Exhibit B-l, attached hereto and incorporated herein (the “Well Easement Area”). 3. Grant of Well Access Easement. Owner hereby grants to GSA a non-exclusive access easement to access and maintain the Well (the “Well Access Easement”) in, through, upon and/or across existing roads, lanes, or otherwise practically passable thoroughfares of the Property appropriate for such access, in locations mutually acceptable to Owner and Grantee (the “Well Access Easement Area”). The Well Access Easement is granted on the condition that Grantee’s use of the easement does not damage or unreasonably interfere with the full use of Grantor’s reserved rights in the Property. The Well Easement and Well Access Easement may be referred to herein as the “Well Easements.” The Well Easement Area and Well Access Easement Area may be referred to herein as the “Well Easement Areas.” 4. Restrictions on Use of Well Easement Areas. The Well Easements shall be used subject to the Grantor’s reserved rights, and only for periodic and intermittent access and monitoring and/or other activities normally associated with a Well, and the operation, maintenance, and repair thereof, in addition to data collection from the Well as needed at the discretion of the GSA, all within the Well Easement Areas. The parties agree that no wall, fence or barrier of any kind which impairs or impedes access to, or use of, any of the Well Easements shall be constructed or maintained on the Well Easement Areas, nor shall the parties do anything which shall prevent, impair or discourage the use of the Well Easements or the free access and pedestrian movement across the Well Easement Areas. OAK #4822-1985-9231 v1 3 City as Grantor 4910-9406-7316 v1 5. Approvals. Grantee will be responsible for obtaining all required permits and other approvals prior to commencing work on the Well. 6. Maintenance of the Well Easement Areas. At such times as the GSA maintains or repairs the Well it shall, at its expense, promptly upon completion of such work, return the Well Easement Areas to their prior state, and repair and/or replace any improvements or landscaping damaged by its maintenance, repair or replacement of the Well. Grantor shall be responsible for any repairs or reconstruction of the Well Easement Areas in the event of any damage caused solely by Grantor. 7. Maintenance of the Well. The GSA will maintain the Well in accordance with all applicable laws and regulations of the State of California, the Owner, and the County of Sonoma. 8. Decommissioning of the Well. When the GSA determines, at its sole discretion, that the Well is no longer needed for the GSA’s purposes, or if a regulatory agency with authority over the Well determines that the Well must be decommissioned, then the GSA shall destroy the Well and restore site conditions to their condition before construction of the Well. The GSA shall destroy the Well in accordance with the requirements of the Owner as agreed on by the GSA, in writing, the County of Sonoma, and the State of California. Following decommissioning of the Well and restoration of the Property, this Agreement, the Well Access Easement and Well Easement will automatically expire and be of no further force or effect without further action of the parties, and either party may record a document in the Office of the Sonoma County Recorder confirming the expiration of this Agreement and of the Well Access Easement and Well Easement and removing this Agreement, the Well Access Easement and Well Easement from the title to the Property. 9. Indemnification. Grantee shall, indemnify, protect, defend and hold harmless Grantor, and its officers, agents, employees, contractors, licensees, permittees, transferees, successors and assigns (each, an “Indemnitee” and collectively, “Indemnitees”) from and against all claims, losses, actions, demands, damages, costs, expenses (including, but not limited to, experts fees and reasonable attorneys’ fees and costs) and liabilities of whatever kind or nature (collectively, “Claims”), that arise from or occur in whole or in part as a result of the actions of Grantee and Grantee’s officers, agents, employees, contractors, licensees, permittees, transferees, successors and assigns (“Grantee Parties”) during the use of the Property pursuant to the terms of this Agreement, construction or maintenance of the Well by Grantee or Grantee Parties, or the performance of, or failure to perform of, Grantee’s duties under this Agreement, including, but not limited to, Claims arising out of: (a) injury to or death of persons including but not limited to employees of Grantor and Grantee; (b) injury to property or other interest of Grantor, Grantee, or any third party ; (c) Grantee and Grantee Parties' violation of any applicable federal, state, or local laws, statutes, regulations, or ordinances, and including any liability imposed by law or regulation without regard to fault, excepting only with respect to any Indemnitee, to the extent of any Claim arising from the gross negligence or willful misconduct of such Indemnitee. Without limiting the generality of the foregoing, Grantee shall indemnify, protect, defend and hold Indemnitees harmless from and against Claims arising out of or in connection with any labor performed by Grantee and Grantee Parties on the Property by, or at the request or for the benefit of, Grantee, excepting only with respect to any Indemnitee, to the extent of any Claim arising from the gross negligence or willful misconduct of such Indemnitee. OAK #4822-1985-9231 v1 4 City as Grantor 4910-9406-7316 v1 In the event any action or proceeding is brought against any Indemnitee for any Claim against which Grantee is obligated to indemnify or provide a defense hereunder, Grantee upon written notice from Grantor shall defend such action or proceeding at Grantee’s sole expense by counsel reasonably acceptable to Grantor. 10. Rights of Grantor. Grantor shall retain for itself, and its personal representatives, heirs, successors, and assigns, all rights accruing from its ownership of the Temporary Construction Easement Area and the Well Easement Areas, including the right to engage in or permit or invite others to engage in all uses of the Temporary Construction Easement Area and the Well Easement Areas that are not inconsistent with the terms of this Agreement. 11. Recordation and Binding on Successors. This Agreement shall be recorded in the Recorder’s Office in the County of Sonoma and, upon such recordation, shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto. 12. Exclusivity. The easements granted hereunder are non-exclusive and Grantor reserves the right to use and grant other easement rights in and to the Temporary Construction Easement Area and the Well Easement Areas, subject to the terms of this Agreement, and provided that such easement rights shall not unreasonably interfere with the easement rights granted hereunder. 13. Term of Agreement. This Agreement and the easements contained herein may be terminated upon mutual written consent of the parties. 14. Enforcement, Attorneys’ Fees and Governing Law. This Agreement may be enforced by an action at law or in equity and in the event that suit is brought for the enforcement of this Agreement or as the result of any alleged breach thereof, the prevailing party in such suit shall be entitled to recover reasonable attorneys’ fees from the other party and any judgment or decree rendered in such suit shall include an award therefore. This Agreement shall be governed by, enforced and construed in accordance with the laws of the State of California. 15. Mediation of Disputes. Any disputes arising out of this Agreement shall first be subject to a mandatory meet and confer efforts to reach a resolution. If the dispute is not resolved through the mandatory meet and confer process within thirty (30) days of its commencement, then the dispute may be submitted to arbitration at JAMS Dispute Resolution before a single arbitrator upon the agreement of the parties. 16. Severability. If any provision of this Agreement is determined to be illegal or unenforceable, this determination shall not affect any other provision of this Agreement, and all other provisions shall remain in full force and effect. 17. Notices. All notices or demands which either party is required or desires to give to the other shall be given in writing by certified mail, return receipt requested with the appropriate postage paid, by personal delivery, by private overnight courier service to the address set forth below for the respective party, or such other address or facsimile number as either party may designate by written notice to the other. All such notices or demands shall be effective as of actual receipt or refusal of delivery. Should any act or notice required hereunder OAK #4822-1985-9231 v1 5 City as Grantor 4910-9406-7316 v1 fall due on a weekend or holiday, the time for performance shall be extended to the next business day. If to Grantee: Santa Rosa Plain Groundwater Sustainability Agency 2235 Mercury Way, Suite 105 Santa Rosa, CA 95407 Attn: Administrator Phone: 707-243-8555 Email: arodgers@santarosaplaingroundwater.org With a copy to: Holly Roberson Santa Rosa Plain GSA General Counsel Kronick Moskovitz Tiedemann & Girard 1331 Garden Hwy, 2nd Floor Sacramento, CA 95833 Phone: 916-321-4500 Email: hroberson@kmtg.com If to Grantor: City of Rohnert Park 130 Avram Ave. Rohnert Park, CA 94928 Attn: City Manager’s Office Phone: 707-588-2232 Email: admin@prcity.org With a copy to: Michelle Marchetta Kenyon Rohnert Park City Attorney Burke, Williams & Sorensen 1901 Harrison Street, Suite 900 Oakland, CA 94612 Phone: 510-273-8780 Email: mkenyon@bwslaw.com 18. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and when taken together they shall constitute one and the same Agreement. 19. Entire Agreement. This Agreement contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing signed by the parties to be charged. OAK #4822-1985-9231 v1 6 City as Grantor 4910-9406-7316 v1 [Signatures on the Following Page] OAK #4822-1985-9231 v1 7 City as Grantor 4910-9406-7316 v1 IN WITNESS WHEREOF, Grantor and Grantee have executed this Agreement as of the day and year first written. GRANTEE: GRANTOR: ___________________ By: ___________________________________ Name _________________________________ Title: __________________________________ City of Rohnert Park, a municipal corporation By: ________________________________ Name _____________________________ Title: ______________________________ ACKNOWLEDGEMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) )ss COUNTY OF ________________________________ ) On , before me, , Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) Personally appeared , Name of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(is), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public (S E A L) OAK #4822-1985-9231 v1 8 City as Grantor 4910-9406-7316 v1 ACKNOWLEDGEMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) )ss COUNTY OF ________________________________ ) On , before me, , Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) Personally appeared , Name of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(is), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public (S E A L) OAK #4822-1985-9231 v1 9 City as Grantor 4910-9406-7316 v1 CERTIFICATE OF ACCEPTANCE (California Government Code Section 27281) This is to certify that the interest in real property conveyed by the [INSERT TITLE OF DOCUMENT, E.G., GRANT DEED, GRANT OF EASEMENT], dated from to CITY OF ROHNERT PARK, a municipal corporation of the State of California (“City”), is hereby accepted by the City Manager on behalf of the City pursuant to authority conferred by Resolution No. ___, dated ______________, and the City consents to recordation thereof by its duly authorized officer. Date: ____________________, 2025 CITY CITY OF ROHNERT PARK _ ______________, City Manager CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On this _____ day of _______________, 20__, before me, ____________________________, a Notary Public in and for the State of California, personally appeared _______________________________________________ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS MY HAND AND OFFICIAL SEAL the day and year first above written. ____________________________________ NOTARY PUBLIC OAK #4822-1985-9231 v1 10 City as Grantor 4910-9406-7316 v1 EXHIBIT A LEGAL DESCRIPTION AND PLAT ITEM NO. 7.F. 4904-7016-8954 v1 1 -- Meeting Date: December 2, 2025 Department Development Services Submitted By: Mario Landeros, Interim Director of Development Services Prepared By: Justin Brandt, Deputy City Engineer Agenda Title: Adopt a Resolution Accepting the Hinebaugh Creek Pedestrian Bridge as a City Asset, Accepting a Public Access Easement for Hinebaugh Creek Pedestrian Bridge, and Approving the Fourth Amendment to the Master Maintenance Agreement and Directing Related Actions (CEQA: Consistent with Environmental Impact Report for the University District as Amended) RECOMMENDED ACTION: Adopt a resolution accepting the Hinebaugh Creek Pedestrian Bridge as a City asset, accepting a public access easement for Hinebaugh Creek Pedestrian Bridge, and approving the fourth amendment to the Master Maintenance Agreement and directing related actions. BACKGROUND: The University District Specific Plan Area is located east of Snyder Lane, north of Copeland Creek and south of Keiser Avenue (see Attachment 1). The development of 1,645 homes and a related commercial area was originally approved in 2006 and modifications and amendments were approved in 2014. University District LLC (“Developer”) has been developing the project in multiple phases and the City has been accepting the public infrastructure as phases of the project are complete. Acceptance of Hinebaugh Creek Pedestrian Bridge as City Asset On September 14, 2021, the City Council adopted Resolution 2021-103, approving a Public Improvement Agreement with the Developer for the Vast Oak North Hinebaugh Creek Pedestrian Bridge Improvements. This agreement is dated October 4, 2021, and was recorded on November 1, 2021, as Instrument No. 2021119194 & No. 2021119195 in the Official Records of the County of Sonoma. The Developer is required to construct a pedestrian bridge over Hinebaugh Creek is part of the third phase of the University District project. The bridge was expected to be accepted and owned by the City and maintained by the Homeowners Association (HOA). On June 13, 2023, the City Council adopted Resolution 2023-043, acknowledging the construction of the Hinebaugh Creek Pedestrian Bridge as complete and terminating the Public Improvement Agreement. The Notice of Completion is dated June 20, 2023, and was recorded on June 23, 2023, as Instrument No. 2023028128 in the Official Records of the County of Sonoma. The Notice of Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.F. 4904-7016-8954 v1 2 Termination is dated August 13, 2024, and was recorded on August 19, 2024, as Instrument No. 2024037655 in the Official Records of the County of Sonoma. The Developer is now requesting the City accept Hinebaugh Creek pedestrian bridge as a public asset. Accepting Public Access Easement for Hinebaugh Pedestrian Creek Bridge The underlying property of Hinebaugh Creek Pedestrian Bridge is owned and maintained by its HOA In order for the City to assume the Hinebaugh Creek Pedestrian Bridge as an asset the City must obtain a public access easement. Approving the Fourth Amendment to the Master Maintenance Agreement for Hinebaugh Pedestrian Creek Bridge The Master Maintenance Agreement was approved by City Council on November 24, 2015 by Resolution No. 2015-181. Amendments have been made to the Master Maintenance Agreement. The proposed fourth amendment to the Master Maintenance adds additional requirements that the HOA must comply with to assure proper maintenance of the bridge. ANALYSIS: Acceptance of Hinebaugh Creek Pedestrian Bridge as City Asset Staff is requesting that the City Council accept the Hinebaugh Creek Pedestrian Bridge as a City asset, and authorize filing of a Notice of Acceptance. This asset will be owned by the City and maintained by the HOA in accordance with the Master Maintenance Agreement Fourth Amendment for the project. Staff has worked with its construction manager, the Developer and the HOA, to ensure that the improvement has been constructed according to plans, the punch list is complete and that project is not subject to mechanics liens. The asset value of Hinebaugh Creek Pedestrian Bridge is $565,580. Accepting Public Access Easement for Hinebaugh Pedestrian Creek Bridge Obtaining the public access easement provides the public legal access through HOA property on the City owned pedestrian bridge. Approving the Fourth Amendment to the Master Maintenance Agreement for Hinebaugh Pedestrian Creek Bridge The fourth amendment to the Master Maintenance Agreement assures the City that the HOA will be establishing a fund dedicated reserve for maintenance, rehabilitation, and replacement of the pedestrian bridge in compliance with the design life of 75 years per AASHTO standards; and providing the City a bi-annual structural bridge report in accordance with CFR Title 23, Chapter 1, Subchapter G, Part 650, Subpart C, Section 650.311(a)(Method 1). ENVIRONMENTAL ANALYSIS: ITEM NO. 7.F. 4904-7016-8954 v1 3 The development of the University District, including the construction of Hinebaugh Creek Pedestrian Bridge, was covered in the Environmental Impact Report (EIR) adopted by the City Council on May 23, 2006, by Resolution 2006-141, for the University District Specific Plan Area and subsequent amendments. No additional environmental analysis is necessary. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action is consistent with City Council’s Goals and Priorities – Community Quality of Life; these improvements will encourage a better quality of life in W-Section and O-Section. OPTIONS CONSIDERED: None. City acceptance of complete improvements is required by the Improvement Agreement between the City and the Developer. FISCAL IMPACT/FUNDING SOURCE: Upon acceptance, the City will receive an asset value of Hinebaugh Pedestrian Creek Bridge with a value of $565,580. Code Compliance Approval Date: NA Department Head Approval Date: 11/17/2025 Finance Approval Date: 10/17/2025 Human Resources Approval Date: NA City Attorney Approval Date: 11/18/2025 City Manager Approval Date: 11/21/2025 Attachments: 1. University District Specific Plan – Location Map 2. Resolution of the City Council of the City of Rohnert Park Accepting the Hinebaugh Creek Pedestrian Bridge Improvements as a City Asset in Connection with Vast Oak North and Directing Related Actions A) Attachment #1 – Notice of Acceptance – The Vast Oak North Hinebaugh Creek Pedestrian Bridge Improvements B) Attachment #2 - Grant of Public Access Easement a. Exhibit A to Public Access Easement – Plat & Legal Description of Public Access Easement Area C) Attachment #3 - Fourth Amendment to the Master Maintenance Agreement a. Exhibit A & B to the Fourth Amendment to the Master Maintenance Agreement– Areas of Maintenance n n Oak Cir HIN EBA UGH C REEK Vast OakNorth 3B Vast Oak West 1 Bristol Comm unity Center Spreckles (PAC) Sports Ct r UDLLC Vast Oak East 2 Vast OakNorth 3A Petalum a Hill R d Sonoma StateUniversity COPELAN D C REEKCOPELAND C REEK Rohnert Park Expy Rohnert Park Expy OakView Keiser Ave Rancho Grande HIN EBA UGH C REEK Kerry Rd Foot bridge Kn igh t W ay Knight Rd Overloo k Way Olympic Pl Overlook Pl Kerry Rd Sn yder Ln Keiser Ave Sunrise Park TwinCreeksPark GriffinsGrove Park LEARNINGTO LEARN LAWRENCE E.JONES MIDDLE Attachment 1. University District Specific Plan – Location Map AREA OF ACCEPTANCE 4911-2067-5962 v1 1 RESOLUTION NO. 2025-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING THE HINEBAUGH CREEK PEDESTRIAN BRIDGE IMPROVEMENTS, ACCEPTING A PUBLIC ACCESS EASEMENT, AND APPROVING THE FOURTH AMENDMENT TO THE MASTER MAINTENACE AGREEMENT AND DIRECTING RELATING ACTIONS WHEREAS, on September 14, 2021, the City Council of Rohnert Park adopted Resolution 2021-103, authorizing and approving a Public Improvement Agreement for Vast Oak North Hinebaugh Creek Pedestrian Bridge Improvements by and between the City of Rohnert Park and the University District, LLC (“Developer”), with an effective date of October 4th, 2021, and recorded on November 1, 2021, as Instrument No. 2021119194 & No. 201119195 in the Official Records of the County of Sonoma; and WHEREAS, on June 13, 2023, the City Council adopted Resolution 2023-043, acknowledging the construction of the Hinebaugh Creek Pedestrian Bridge (“Pedestrian Bridge”) as complete and terminating the Public Improvement Agreement; and WHEREAS, the City recorded a Notice of Completion dated June 20, 2023, and recorded on June 23, 2023, as Instrument No. 2023028128 in the Official Records of the County of Sonoma; and WHEREAS, the City recorded a Notice of Termination dated August 13, 2024, and recorded on August 19, 2024, as Instrument No. 2024037655 in the Official Records of the County of Sonoma; and WHEREAS, the University District LLC has requested the City to accept the Pedestrian Bridge as a City asset; and WHEREAS, University District LLC, has submitted cost documentation for the Pedestrian Bridge which substantiates an asset value of $565,580; and WHEREAS, the acceptance of the Pedestrian Bridge as a City asset is consistent with the University District Specific Plan Environmental Impact Report as amended. WHEREAS, the City requires a Public Access Easement to establish a formal right for the City to provide access to the Pedestrian Bridge; and WHEREAS, on November 24, 2015, the City Council of Rohnert Park adopted Resolution 2015-181, authorizing and approving a Master Maintenance Agreement between the City of Rohnert and the Developer, with an effective date of April 13, 2016, and recorded on April 20, 2016, as Instrument No. 2016034366 in the Official Records of the County of Sonoma; and WHEREAS, the City requires the Developer to sign a Fourth Amendment to the Master Maintenance Agreement to maintain the Pedestrian Bridge according to specific conditions and regulations; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the City Engineer is authorized and directed to execute and file the Notice of Acceptance, in substantially similar form to Attachment #1, attached to this Resolution and incorporated by this reference. Resolution 2025-089 Page 2 of 2 BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the Grant of Public Access Easement Agreement, attached as Attachment #2 incorporated herein by reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the Grant of Public Access Easement Agreement, in substantially similar form to Attachment #2, subject to modifications approved by the City Manager and City Attorney, and take all actions to effectuate the easement, including executing the Certificate of Acceptance accepting the Grant of Public Access Easement Agreement. BE IT FURTER RESOLVED that the City Manager is hereby authorized and directed to execute the Fourth Amendment to Master Maintenance Agreement for the Hinebaugh Creek Pedestrian Bridge, in substantially similar form to Attachment #3, subject to modifications approved by the City Manager and City Attorney, and to take all actions to effectuate this agreement. BE IT FURTER RESOLVED that the Director of Finance is authorized to make and all appropriation adjustments in order to record the asses in accordance with Generally Accepted Accounting Principles (GAAP). DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNER PART ON this 2nd day of December, 2025. CITY OF ROHNERT PARK ____________________________________ ATTEST: Gerard Giudice, Mayor ______________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle M. Kenyon, City Attorney Attachments: Attachments 1, 2, and 3 ADAMS: _________ ELWARD: _________ RODRIGUEZ: _________SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 4927-4360-7674 v1 EP21-00001/GR21-00003 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 (Space Above This Line for Recorder's Use Only) Exempt from recording fee per Gov. Code § 27383 Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4) NOTICE OF ACCEPTANCE OF VAST OAK NORTH HINEBAUGH CREEK PEDESTRIAN BRIDGE IMPROVEMENTS WHEREAS, the City of Rohnert Park, a California municipal corporation (“City”), and Univeristy District, LLC, a Delaware Limited Liability Company. (“Developer”) entered into that certain Public Improvement Agreement, dated October 4, 2021, and recorded on November 1, 2021, as Instrument No. 2021119194 & No. 2011119195 in the Official Records of Sonoma County, California (the "Improvement Agreement") with respect to University District Development project (the “Project”), more particularly described in Exhibit A of the Improvement Agreement. WHEREAS, Developer has completed construction of the improvements required to be completed under the Improvement Agreement, which includes construction of a pedestrian bridge over Hinebaugh Creek, as required pursuant to the Improvement Agreement (the “Pedestrian Bridge Improvements”). WHEREAS, the Pedestrian Bridge Improvements provide a pedestrian connection over Hinebaugh Creek connecting the north and south sections of the Project. WHEREAS, the City desires to accept the Pedestrian Bridge Improvements pursuant to the requirements of Rohnert Park Municipal Code Section 16.16.100. WHEREAS, the City Manager is authorized to execute this Notice of Acceptance pursuant to City Council Resolution No. 2025-____, adopted by the City Council on _____________. WHEREAS the City intends to use the Pedestrian Bridge Improvements for the above described purposes. NOW, THEREFORE, the City hereby accepts the Pedestrian Bridge Improvements. Dated: __________________ CITY OF ROHNERT PARK _________________________________ Marcela Piedra City Manager Authorized by Rohnert Park City Council Resolution No. 2025-____ adopted on December 2, 2025 and Rohnert Park Municipal Code Section 16.16.100 adopted by Ordinance 744 in 2005 4927-4360-7674 v1 EP21-00001/GR21-00003 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ) § COUNTY OF SONOMA ) On __________________ before me, _______________________________________, (here insert name and title of the officer) personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ________________________________ (Seal) OAK #4822-1985-9231 v1 1 City as Grantee 4926-4477-9386 v1 This Document is Recorded For the Benefit of the City of Rohnert Park and is Exempt from Fee Per Government Code Sections 6103 and 27383 When Recorded, Mail to: City of Rohnert Park 130 Avram Ave. Rohnert Park, CA 94928 Exempt from the fee per GC27388.1 (a); Transfer Tax = 0, deed to public agency SPACE ABOVE THIS LINE FOR RECORDER’S USE GRANT OF PUBLIC ACCESS EASEMENT AGREEMENT This GRANT OF PUBLIC ACCESS EASEMENT AGREEMENT (this “Agreement”) is made and entered into effective as of this ______ day of ______________, 2025, by and between University District LLC (the “Grantor”), and the City of Rohnert Park, a municipal corporation (the “Grantee”), with reference to the following facts and intentions: R E C I T A L S A. Grantor is the owner of that certain real property located in the City of Rohnert Park, County of Sonoma, State of California, as more particularly described as Hinebaugh Creek, Rohnert Park, California (APN 159-550-036) (the “Property”); and B. The Grantor has requested the City to accept the pedestrian bridge as a City asset; and C. The Grantor has agreed to provide an easement over the Property for the City to have a right to access the pedestrian bridge; and D. Grantor is willing to grant to Grantee and Grantee is willing to accept an easement over those certain portions of the Property more particularly described in the legal description attached hereto as Exhibit “A” (the “Easement Area”), for the purpose of public access on the terms and conditions as provided herein. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Grantor and Grantee hereby agree as follows: 1. Grant of Easement. Grantor hereby grants to Grantee, its successors and assigns, an exclusive, perpetual easement in, on, over, under, across, and through the Easement Area to provide access to, over, across and upon the pedestrian bridge on the Property (the “Easement”), OAK #4822-1985-9231 v1 2 City as Grantee 4926-4477-9386 v1 together with all necessary and convenient means of ingress and egress to and from said Easement at all times, on the terms and conditions set forth herein. For the purposes of this Agreement, the City’s right to use the Easement Area includes the right to access the pedestrian bridge as the owner of the bridge. 2. Restrictions on Use of Easement Area. The Easement Area shall not be used for any purpose other than as a public access easement. The Parties agree that no building, wall, fence, barrier or other permanent structure of any kind which impairs or impedes access to, or use of, any of the Easement shall be constructed or maintained on the Easement Area, nor shall any deep rooted tree, deep rooted shrubs or other plants or vegetation be installed, constructed, erected, placed, planted or maintained in any portion of the Easement Area, nor shall the Parties do anything which shall prevent, impair or discourage the use of the Easement. 3. Maintenance of the Easement Area. Grantor shall be responsible for maintenance of the Easement Area and any improvements constructed thereon, including the pedestrian bridge. Any damage caused by Grantor, or by any of Grantor’s lessees, licensees, permittees, agents, employees, contractors and/or successors and assigns that occur in the Easement Area, as a result of the Grantor maintaining the Easement Area shall be promptly repaired, replaced, or compensated for by Grantor, at its sole cost and expense. 4. Indemnification. Grantor shall, indemnify, protect, defend and hold harmless Grantee, and its officers, agents, employees, contractors licensees, permittees, transferees, successors and assigns (each, an “Indemnitee” and collectively, “Indemnitees”) from and against all claims, losses, actions, demands, damages, costs, expenses (including, but not limited to, experts fees and reasonable attorneys’ fees and costs) and liabilities of whatever kind or nature (collectively, “Claims”), that arise from or occur in whole or in part as a result of the construction or maintenance of the Easement Area or improvements located thereon by Grantor or its employees, agents, representatives, contractors, subcontractors, consultants, or invitees, or the performance of, or failure to perform, Grantor’s duties under this Agreement, including, but not limited to, Claims arising out of: (a) injury to or death of persons, including but not limited to employees of Grantor or Grantee; (b) injury to property or other interest of Grantor, Grantee, or any third party; (c) violation of any applicable federal, state, or local laws, statutes, regulations, or ordinances, including all of the foregoing relating to the environment and including any liability imposed by law or regulation without regard to fault, excepting only with respect to any Indemnitee, to the extent of any Claim arising from the gross negligence or willful misconduct of such Indemnitee. In the event any action or proceeding is brought against any Indemnitee for any Claim against which Grantor is obligated to indemnify or provide a defense hereunder, Grantor upon written notice from Grantee shall defend such action or proceeding at Grantor’s sole expense by counsel reasonably acceptable to Grantee. 5. Recordation and Binding on Successors. This Agreement shall be recorded in the Recorder’s Office in the County of Sonoma and, upon such recordation, shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto. OAK #4822-1985-9231 v1 3 City as Grantee 4926-4477-9386 v1 6. Exclusivity. The Easement granted hereunder is exclusive. Grantor shall not grant any other party the right to use and grant other easement rights in and to the Easement Area, without prior written approval by the City. 7. Term of Agreement. This Agreement and the Easement contained herein may be terminated upon mutual written consent of the parties. 8. Attorneys’ Fees and Governing Law. This Agreement may be enforced by an action at law or in equity and in the event that suit is brought for the enforcement of this Agreement or as the result of any alleged breach thereof, the prevailing party in such suit shall be entitled to recover reasonable attorneys’ fees from the other party and any judgment or decree rendered in such suit shall include an award therefore. This Agreement shall be governed by, enforced and construed in accordance with the laws of the State of California. 9. Severability. If any provision of this Agreement is determined to be illegal or unenforceable, this determination shall not affect any other provision of this Agreement, and all other provisions shall remain in full force and effect. 10. Notices. All notices or demands which either party is required or desires to give to the other shall be given in writing by certified mail, return receipt requested with the appropriate postage paid, by personal delivery, by facsimile or by private overnight courier service to the address or facsimile number set forth below for the respective party, or such other address or facsimile number as either party may designate by written notice to the other. All such notices or demands shall be effective as of actual receipt or refusal of delivery. Should any act or notice required hereunder fall due on a weekend or holiday, the time for performance shall be extended to the next business day. If to Grantor: University District LLC 12657 Alcosta Boulevard, Suite 250 San Ramon, CA 94583 Attn: Josh Roden Phone: 925-314-4012 Email: Josh.Roden@brookfieldrp.com With a copy to: Seubert Frimel & Warner LLP 1075 Curtis Street Menlo Park CA 94025 Attn: Jim Anderson Phone: 650-387-4008 Email: jim@sfw-law.com If to Grantee: City of Rohnert Park OAK #4822-1985-9231 v1 4 City as Grantee 4926-4477-9386 v1 130 Avram Ave. Rohnert Park, CA 94928 Attn: City Manager’s Office Phone: 707-588-2232 Email: admin@rpcity.org With a copy to: Michelle Marchetta Kenyon Rohnert Park City Attorney Burke, Williams & Sorensen 1901 Harrison Street, Suite 900 Oakland, CA 94612 Phone: 510-273-8780 Email: mkenyon@bwslaw.com 11. Operative Date. This Agreement shall become effective, operative and enforceable upon the last date upon which a party duly executes this Agreement. 12. Cooperation. Grantor and Grantee promise and agree to use their best efforts to cooperate together in the performance of the rights and obligations provided for in this Agreement. Each party shall use their best efforts to perform their rights and obligations under this Agreement in a manner that is respectful of the others’ quiet enjoyment of their property. 13. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and when taken together they shall constitute one and the same Agreement. 14. Entire Agreement. This Agreement contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing signed by the parties to be charged. [Signatures on the Following Page] OAK #4822-1985-9231 v1 5 City as Grantee 4926-4477-9386 v1 IN WITNESS WHEREOF, Grantor and Grantee have executed this Agreement as of the day and year first written. GRANTEE: GRANTOR: City of Rohnert Park, a municipal corporation By: ___________________________________ Name _________________________________ Title: __________________________________ By: ________________________________ Name _____________________________ Title: ______________________________ OAK #4822-1985-9231 v1 6 City as Grantee 4926-4477-9386 v1 ACKNOWLEDGEMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) )ss COUNTY OF ________________________________ ) On , before me, , Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) Personally appeared , Name of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(is), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public (S E A L) OAK #4822-1985-9231 v1 7 City as Grantee 4926-4477-9386 v1 ACKNOWLEDGEMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) )ss COUNTY OF ________________________________ ) On , before me, , Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) Personally appeared , Name of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(is), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public (S E A L) OAK #4822-1985-9231 v1 8 City as Grantee 4926-4477-9386 v1 CERTIFICATE OF ACCEPTANCE (California Government Code Section 27281) This is to certify that the interest in real property conveyed by the [INSERT TITLE OF DOCUMENT, E.G., GRANT DEED, GRANT OF EASEMENT], dated from to CITY OF ROHNERT PARK, a municipal corporation of the State of California (“City”), is hereby accepted by the City Manager on behalf of the City pursuant to authority conferred by Resolution No. ___, dated ______________, and the City consents to recordation thereof by its duly authorized officer. Date: ____________________, 2022 CITY CITY OF ROHNERT PARK _ ______________, City Manager CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On this _____ day of _______________, 20__, before me, ____________________________, a Notary Public in and for the State of California, personally appeared _______________________________________________ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS MY HAND AND OFFICIAL SEAL the day and year first above written. ____________________________________ NOTARY OAK #4822-1985-9231 v1 9 City as Grantee 4926-4477-9386 v1 EXHIBIT A LEGAL DESCRIPTION AND PLAT 4914-8656-1658 v1 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928 (Space Above This Line for Recorder's Use Only) Exempt from recording fee per Gov. Code § 27383 Exempt from fee per Gov. Code § 27388.1(a)(2)(D) and 27888.2(b)(4) FOURTH AMENDMENT TO MASTER MAINTENANCE AGREEMENT FOR THE HINEBAUGH CREEK PEDESTRIAN BRIDGE This FOURTH AMENDMENT TO MASTER MAINTENANCE AGREEMENT (“Fourth Amendment”), is made as of ____________________ by and between UNIVERSITY DISTRICT LLC, a Delaware Limited Liability Company (“Developer”), and CITY OF ROHNERT PARK, a California municipal corporation (the “City”). 1. Maintenance Agreement. Developer and City entered into an agreement entitled “MASTER MAINTENANCE AGREEMNT (University District – Vast Oak)” dated April 13, 2016, and recorded in the Official Records of Sonoma County as Document No. 2016034366 and amended by: a. First Amendment to Master Maintenance Agreement dated November 14, 2017, and recorded in the Official Records of the Sonoma County as Document No. 2017090821, b. Second Amendment to Master Maintenance Agreement dated November 15, 2018, and recorded in the Official Records of the Sonoma County as Document No. 2018079925, c. Third Amendment to Master Maintenance Agreement dated ________________, and recorded in the Official records of the Sonoma County as Document No. ____________. The Master Maintenance Agreement, as amended by the First, Second and Third Amendments may be referred to herein as the “Maintenance Agreement”. 2. Amendment. Pursuant to Section 17 of the Maintenance Agreement, City and Developer desire to add real property described in Exhibit A, attached hereto and incorporated herein by this reference (“Fourth Added Property”), as Added Property to the Maintenance Agreement. 3. Effective Date. The term “Effective Date” shall mean the date set forth above as to the Fourth Amendment. 4. Defined Terms. Capitalized terms and herein and not otherwise defined shall have the meaning set forth in the Maintenance Agreement. 5. Project Improvements. The term “Project Improvements,” as defined in the Maintenance Agreement, is hereby amended to include those improvements described in Exhibit B, attached hereto and incorporated herein by this reference. 4914-8656-1658 v1 6. Additional Obligations. Except as expressly set forth herein, all of the covenants, obligations and rights in the Maintenance Agreement shall apply to the Fourth Added Property and Developer. In addition, Developer agrees to the following terms regarding the Fourth Added Property: a. The Developer or their Assignee shall establish and fund a dedicated reserve for maintenance, rehabilitation, and replacement of the pedestrian bridge in compliance with the Design Life of 75 years, AASHTO Bridge Design Specifications, Eighth Edition that will cover 100% of costs for replacement at 75 years. b. The Developer or their Assignee shall provide an Initial Inspection report by a Structural Engineer, in accordance with CFR Title 23, Chapter 1, Subchapter G, Part 650, Subpart C, Section 650.311(a) (Method 1). The Initial Inspection and subsequent Routine Inspection Reports shall be filed with Public Works bi-annually in August, with Routine Inspection Reports starting in 2027. c. Prior to the City’s Acceptance of the Project Improvements the Developer shall: i. Supply the Initial Inspection report by a Structural Engineer and shall make all necessary repairs at their expense. This includes bridge and all abutments. ii. Complete City punch list items for the pedestrian bridge iii. Provide proof of the established reserve fund described in 6.a above. 7. Miscellaneous. a. Each party to this Fourth Amendment shall execute and deliver such instruments, documents and other written information and take such other actions as the other party may reasonably require in order to carry out the intent of this Fourth Amendment. b. This Fourth Amendment and all the provisions hereof shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. c. This Fourth Amendment may be executed in one or more counterparts, all of which taken together shall constitute one instrument. d. This Fourth Amendment is made and entered into in California, and the laws of California shall govern the validity and interpretation hereof and the performance by the parties hereto of their respective duties and obligations. e. This Fourth Amendment shall be recorded in the Official Records of the County of Sonoma, State of California. IN WITNESS WHEREOF, the parties have executed this Fourth Amendment as of the Effective Date. DEVELOPER: University District, LLC, a Delaware Limited Liability Company By: ______________________________ Name: ______________________________ Title: ______________________________ CITY: 4914-8656-1658 v1 City of Rohnert Park, a California Municipal Corporation By: _____________________________ Marcela Piedra, City Manager Authorized by Resolution 2025-___ adopted by the Rohnert Park City Council at its meeting of December 2, 2025. ATTEST: By: _____________________________ Slyvia Lopez, City Clerk APPROVED AS TO FORM _____________________________________ Michelle Marchetta Kenyon, City Attorney ACKNOWLEDGMENT 4914-8656-1658 v1 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ) § COUNTY OF SONOMA ) On __________________ before me, _______________________________________, (here insert name and title of the officer) personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ________________________________ (Seal) ACKNOWLEDGMENT 4914-8656-1658 v1 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ) § COUNTY OF SONOMA ) On __________________ before me, _______________________________________, (here insert name and title of the officer) personally appeared _______________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ________________________________ (Seal) EXHIBIT A Added Property 4914-8656-1658 v1 [attached] Exhibit B Added Property Improvements 4914-8656-1658 v1 [attached] ITEM NO. 8.A. 1 Meeting Date: December 2, 2025 Department: Finance Submitted By: Betsy Howze, Finance Director Prepared By: Betsy Howze, Finance Director Agenda Title: Hold a Public Hearing, to Consider Written Protests and Written Objections to the Proposed Water Rate Increases, and Consider a Resolution Adopting Water Rates (2026-2029) RECOMMENDED ACTION: Staff recommends that the City Council 1. Hold a Public Hearing, to Consider Written Protests and Written Objections to the Proposed Water Rate Increases. 2. Determine whether written objections require a clarification or reduction to the rates, based on AB2257 (Government Code Section 53759.1). 3. Certify the final count of any of any written protests. 4. If written protests are not presented by a majority of the affected parcels, consider a Resolution Adopting Water Rates (2026-2029) and updating the Water Shortage Surcharge Policy. BACKGROUND: The City of Rohnert Park provides water service to properties within its boundaries. The City charges for water service based on infrastructure expenses and customer usage with the goal of recovering the City’s proportionate costs of providing the services to each customer. The costs to operate, maintain, and improve the water system along with revenue from water service charge rates need to be evaluated periodically to ensure that the City recovers the cost of these services and maintains adequate cash reserve levels. Rohnert Park’s water rates continue to be one of the lowest in the region. In 2021 the City adopted a financial plan based on a water rate study conducted by Hildebrand Consulting. The City adopted a 5-year water rate schedule that was designed to generate enough revenue to cover then-current operating costs and then made annual adjustments to absorb increases in operating costs, namely increases in Sonoma County Water Agency (“Sonoma Water”) rates. The last authorized rate adjustment from the 2021 study was scheduled to occur January 1, 2026, which is proposed to be superseded by the rate schedule herein. The past annual adjustments to the water rates, based on the rate schedule approved by City Council, occurred in accordance with Government Code Section 53756. DISCUSSION: The City’s water system is aging and is now over 50 years old. Due to the age of the system, the number of system failures has increased. This includes more water main pipe and water service pipe failures. Deferring needed capital projects as well as rehabilitation and improvement work on an aging water Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8.A. 2 system such as Rohnert Park’s is not a sustainable long-term approach to managing the water utility. When water system capital needs are deferred, the reliability and ability of the utility to provide safe drinking water could be jeopardized. The 2021 rate study estimated that capital spending between FY 2025 through FY 2030 would be approximately $24M. The current estimate for capital spending during that same time period is over $46 million (a 92% increase). In addition, the City’s operating costs have been increasing due to inflation. Inflation has had a tremendous impact on the water utility. In the 2021 Water Rate Study FY 2025-26 operating costs were projected to be $9.2 million. At this time FY 2025- 26 operating costs are estimated to be $10.9 million, a difference of $1.7 million dollars, or a 19% increase. Over the past couple of years, the City has purchased approximately 60% of its water from Sonoma Water. The City’s wholesale water costs have recently been increasing by more than 10% per year. More specifically, wholesale water costs have increased from $2.0 million in FY 2019-20 to a projected $3.8 million in FY 2025-26, which is an increase of $1.8 million or 90% in 6 years. The proposed capital spending program includes critical maintenance on wells and pumps in order to allow the City to maximize its use of less expensive groundwater. Over the past several months, City staff have been working with Hildebrand Consulting to evaluate the water utility’s financial condition and develop a plan to adequately fund current and future system needs. A 2025 Water Rate Study Report (Report) was prepared and presented to Council on September 23, 2025 and is attached for reference. The Report includes a determination of water utility financial needs and a proposed rate plan. A summary of the water rate study preliminary findings was presented in PowerPoint format at that meeting and Council was provided with three options for increasing rates. Council provided direction to proceed with Option 3, which was the recommended option and to mail the Proposition 218 Notice to property owners and customers. This option includes a rate increase that includes the necessity to let bonds on the off chance that a $7.5 million grant is not received from FEMA for the Well and Tank Site Improvement Project. Staff anticipates that by late Spring of 2026, the City will be notified if the grant is eligible to be moved to the next level of approval. If this grant is ultimately received, the water rates will be reviewed and potentially reduced as appropriate. In addition to making recommendation on the water rates, the City is also updating the Water Shortage Surcharge Policy. The Water Shortage Surcharge is a tool the City would use to reduce the (potentially severe) financial impacts associated with reduced water sales and increases in operating costs during a drought or other water shortage event. The multi-pronged approach includes implementing the temporary surcharge, reducing capital spending, and relying (modestly) on reserves to help bridge the financial deficit created by reduced water sales. The proposed updates to the City’s Water Shortage Surcharges addresses the requirements of Senate Bill (SB) 606 (Statutes of 2018) and the updates to the City’s 2022 Water Shortage Contingency Plan (WSCP), which defines six stages of water shortage. ANALYSIS: Proposed Water Rates As previously indicated, a 2025 Water Rate Study Report (Report) was prepared and presented to Council on September 23, 2025. The Council accepted the report and the Report is attached for reference. Details of the water utility’s current and estimated future revenue needs as well as the methodology for calculating the new water rate structure can be found in the Report. Upon analyzing the financial condition and revenue needs of the water utility, the Study finds that the current water rates need to be ITEM NO. 8.A. 3 increased in order to continue to support the needs of the water utility’s capital program and keep pace with inflation. The preliminary findings have determined that the revenues generated by the current and proposed water rates would not exceed the City’s cost of providing water service, including maintaining prudent reserves for specified purposes. Staff proposes to adopt a 5-year water rate schedule based on the operating cost and capital needs of the utility. The first water rate increase is proposed to be implemented on January 1, 2026, and would replace the rate increase that was previously scheduled to occur on January 1, 2026 based on the 2021 Rate Study. Notification On August 26, 2025, the City adopted new local rules regarding Utility Rate Setting Procedures for making and tabulating written protests and written objections via adoption of Resolution 2025-066 (attached). Article XIIID of the California Constitution (Proposition 218) requires that local governments mail a special notice to affected parcels regarding a proposed water rate increase at least 45 days before holding a public hearing on the matter. On September 26, 2025 the City mailed out a total of 14,218 notices which included property owners and tenants. Each parcel is allowed 1 vote and there are a total of 13,829 parcels per the County Assessor’s records. If a majority of the parcels that receive water service present valid written protests to the City before the close of the public hearing, Proposition 218 states that the City cannot implement the proposed increase. If a majority of the parcels do not present written protests, the City Council may implement the proposed rate increase. Under the new Utility Rate Setting Procedures, in addition to Proposition 218, the City will follow the administrative remedy “exhaustion procedure,” set forth by Government Code section 53759.1 (commonly referred to as “AB 2257”). The mailed public hearing notice identified the deadline of November 12, 2025, for record owners or tenants to submit a “timely written objection” to identify substantive bases for asserting that the proposed water rates do not comply with applicable law. During the public hearing, Council will consider any timely written objections, along with a written response from City staff, and Council will determine if the objections require the City to clarify or reduce the amount of the proposed water rates. The City has received one timely written objection. The City has prepared a written response to the objection, which provides the grounds and substantive basis for which the concerns identified in the Written Objection does not result in a justification to amend the proposed increases to water rates. The City also received five additional written submittals prior to the Objection deadline. These letters were identified as “protests” (not Objections) since they do not specify the grounds for alleging the proposed water service rates do not comply with the requirements of Proposition 218. These responses are included in the agenda package. NEXT STEPS: In compliance with Proposition 218, the City Council must conduct a public hearing and consider any written or oral protests to the proposed water rate increases. If written protests are not received from a majority (more than half) of the affected parcels, then the City may adopt the proposed water rates. Under AB 2257, the City Council shall also consider any timely written objections and the written responses prepared by the City. The City’s responses shall explain the substantive basis for retaining or altering ITEM NO. 8.A. 4 the proposed water rates in response to written objections, including any reasons to reject requested changes. If adopted, the new rates would go into effect on January 1, 2026, which will be reflected for bills rendered after January 1, 2026. Upon adoption of the new water rates, staff will draft an update to the financial reserve policy based on recommended changes in the Report. The proposed changes to the reserve policy would be brought to City Council for consideration at a future meeting. OPTIONS CONSIDERED: • Recommended Option: Approve and adopt the Water Service Rates (2026-2029) • Alternative: Do not approve the resolution. The Water Fund would not have sufficient funds to provide safe, clean water to the community and risk further deterioration of the water system’s infrastructure. ENVIRONMENTAL ANALYSIS: This is not a project and is categorically exempt from the California Environmental Quality Act (CEQA) under 15301c. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The proposed action aligns with the City’s strategic goals and priorities of: • Long Term Financial Sustainability and • Community Quality of Life by ensuring the Water Utility has sufficient funds to provide safe and reliable drinking water to the residents of Rohnert Park. FISCAL IMPACT/FUNDING SOURCE: If rates are not sufficiently increased, there are potential significant impacts to utility operations, and possible impacts to the General Fund should the utility not have sufficient funds to operate, maintain and repair the water system. Finance Approval Date: 11/15/2025 City Attorney Approval Date: 11/18/2025 City Manager Approval Date: 11/19/2025 Attachments: 1) 2025 Water Rate Study Report 2) Resolution to increase sewer service rates (2026-2029). 3) Exhibit A to Resolution 4) Resolution No. 2025-066 Utility Rate Setting Procedures 5) Written Response to Written Objections and Submittals for Proposed Adjustments to Water Rates and Service Charges 2025 Water Rate Study Report September 15, 2025 Betsy Howze, Finance Director City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928-3126 Re: 2025 Water Rate Study Dear Ms. Howze, Hildebrand Consulting, LLC is pleased to present this 2025 Water Rate Study for the City of Rohnert Park (City). We appreciate the fine assistance provided by you and all members of City staff who participated in the Study, as well as the input and guidance provided by the City Council. If you or others at the City have any questions, please do not hesitate to contact us at: mhildebrand@hildco.com (510) 316-0621 We appreciate the opportunity to be of service and look forward to the possibility of doing so again in the near future. Sincerely, Mark Hildebrand Hildebrand Consulting, LLC Enclosure City of Rohnert Park 2025 Water Rate Study Table of Contents 1 TABLE OF CONTENTS INTRODUCTION ....................................................................... 4 UTILITY BACKGROUND .............................................................................................. 4 SCOPE & OBJECTIVES OF STUDY ................................................................................ 4 STUDY METHODOLOGY ............................................................................................. 5 FINANCIAL PLAN ...................................................................... 6 FUND STRUCTURE ................................................................................................... 6 BEGINNING FUND BALANCES ..................................................................................... 8 CUSTOMER GROWTH AND WATER USAGE .................................................................... 8 RATE REVENUE........................................................................................................ 9 NON-RATE REVENUES .............................................................................................. 9 OPERATING AND DEBT EXPENSES ............................................................................. 10 COST ESCALATION ................................................................................................. 12 CAPITAL IMPROVEMENT PROGRAM ............................................................................ 13 DEBT STRATEGY .................................................................................................... 13 CASH RESERVE POLICIES ........................................................................................ 15 PROPOSED RATE REVENUE INCREASES ...................................................................... 16 CURRENT AND PROPOSED RATES ............................................................................. 18 2.12.1 Bill Impacts of Proposed Water Rates ....................................................................................19 ADOPTION OF PROPOSED RATES .............................................................................. 20 WATER SHORTAGE SURCHARGE POLICY .................................. 21 CONCLUSION ........................................................................ 28 LIST OF TABLES TABLE 1: RECOMMENDED WATER RATE REVENUE INCREASE .....................................................................................17 TABLE 2: CURRENT AND PROPOSED RATES ............................................................................................................19 TABLE 3: BILL IMPACTS FOR A SAMPLING OF CUSTOMERS .........................................................................................20 TABLE 4: PROPOSED WATER SHORTAGE SURCHARGES & FINANCIAL STRATEGY ...........................................................22 TABLE 5: ILLUSTRATION OF WATER SHORTAGE SURCHARGE APPLICATION ..................................................................24 TABLE 6: ESTIMATED RATE REVENUE UNDER WATER SHORTAGE CONDITIONS .............................................................24 TABLE 7: SAMPLE SINGLE FAMILY RES. BILLS WITH SHORTAGE RATE SURCHARGES ......................................................26 City of Rohnert Park 2025 Water Rate Study Table of Contents 2 LIST OF FIGURES FIGURE 1: SCHEMATIC OF WATER FUNDS AND CASH FLOWS ........................................................................................8 FIGURE 2: REVENUE CATEGORIES (FY 2025/26 BUDGET) ........................................................................................10 FIGURE 3: OPERATING AND DEBT EXPENSE CATEGORIES (FY 2025/26 BUDGET)..........................................................12 FIGURE 4: HISTORIC AND PROJECTED CAPITAL SPENDING ........................................................................................13 FIGURE 5: PROJECTED CAPITAL SPENDING WITH PROPOSED DEBT ............................................................................15 FIGURE 6: FINANCIAL PROJECTION WITH RECOMMENDED RATE REVENUE INCREASES ...........................17 LIST OF SCHEDULES Schedule 1 – Budgeted and Projected Operating Expenses…………………………… S1 Schedule 2 – 5-Year Capital Spending Plan……………………………………………… S2 Schedule 3 - Cash Flow Pro Formas (Funds 3430 and 3433)……………………………. S3 City of Rohnert Park 2025 Water Rate Study Acronyms 3 List of Acronyms AF acre-feet (measure of water volume) AWWA American Water Works Association CIP capital improvement program CY calendar year DCR debt service coverage ratio FY fiscal year (which ends on June 30 for the City) HMGP Hazard Mitigation Grant Program (a federal grant program) mgd million gallons per day O&M operations and maintenance pay-go “pay as you go” (i.e., cash financing for capital projects) SB Senate Bill TGAL thousand gallons WSCP water shortage contingency plan City of Rohnert Park 2025 Water Rate Study Introduction 4 INTRODUCTION Hildebrand Consulting, LLC. has been retained by the City of Rohnert Park (City) to conduct a water rate study (2025 Water Rate Study) for the City’s water enterprise. This report describes in detail the assumptions, procedures, and results of the Study, including conclusions and recommendations. UTILITY BACKGROUND The City of Rohnert Park provides water service to its residents. On average, approximately 60 percent of the City’s water supply is produced by the Sonoma County Water Agency (Sonoma Water) which supplies treated Russian River water to multiple jurisdictions throughout Sonoma and Marin counties. The remainder of the City’s potable water supply originates from deep ground water wells located throughout the City. These combined sources supply an average of 1.5 billion gallons of drinking water annually and a daily production average of 4.1 million gallons per day (mgd). Additionally, Rohnert Park has eight water storage tanks with a total capacity of approximately five million gallons of treated water. City’s Water Production Division operates and maintains water storage, pumping, and treatment facilities throughout the water system. The City’s last water rate study was conducted in 20211 (2021 Rate Study) and led to the approval of a 5-year schedule of adjusting water rates through January 2026. SCOPE & OBJECTIVES OF STUDY The scope of this Study is to prepare a multi-year financial plan, propose a 5-year rate schedule, and update the City’s Water Shortage Surcharge policy. Given the recency of 1 2025 Water Rate Study, The Reed Group, Inc, November 30, 2021 City of Rohnert Park 2025 Water Rate Study Introduction 5 the last comprehensive rate study, the scope of this study does not include an update to the cost of service analysis (COSA) nor the current rate structure. The existing rate structure remains valid since the underlying assumptions and analyses have not changed since the recent 2021 Rate Study, and that 2021 Study provides sufficient bases for the reasonable allocation of costs to rate payers set forth herein. The primary objectives of this Study are to: i. Develop a multi-year financial plan that integrates operational and capital project funding needs with a funding strategy. ii. Identify future annual adjustments to water rates to help ensure adequate revenues to meet the City’s ongoing financial obligations. iii. Update the City’s existing water shortage surcharge policy . STUDY METHODOLOGY This Study applied methodologies that are aligned with industry standard practices for rate setting as laid out in the AWWA M1 Manual, and all applicable law, including California Constitution Article XIII D, Section 6(b), commonly referred to as Proposition 218. The Study began with a review of the City’s current financial dynamics and latest available data for the City’s operations. A multi-year financial management plan was then developed to determine the level of annual rate revenue required to cover projected annual operating expenses, debt service (including coverage targets), and capital cost requirements while maintaining adequate reserves. This portion of the Study was conducted using an MS Excel©-based financial planning model which was customized to reflect financial dynamics and latest available data for the City’s operations in order to develop a long-term financial management plan, inclusive of projected annual revenue requirements and corresponding annual rate adjustments. City of Rohnert Park 2025 Water Rate Study Financial Plan 6 FINANCIAL PLAN This section presents the Water Enterprise’s 10-year Financial Plan, including a description of the source data, assumptions, and the City’s financial policies. The City provided historical and budgeted financial information , including historical and budgeted operating costs, a multi-year capital improvement program (CIP), and outstanding debt service obligations. City staff also assisted in providing other assumptions and policies, such as reserve targets and escalation rates for operating costs (all of which are described in the following subsections). The 10-year Financial Plan was developed through numerous interactive work sessions with City staff. As a result of this process, the Study has produced a robust financial plan intended to enable the City to meet its future revenue requirements and achieve financial performance objectives throughout the projection period while striving to minimize rate increases. The analysis identifies a revenue shortfall in upcoming years, which leads to a conclusion that revenue adjustments and new debt are required for the water utility. The schedules attached to this report include detailed data supporting the Financial Plan discussed herein. The Financial Plan reflects assumptions and estimates believed reasonable at the present time. However, conditions change. It is recommended that the City review its financial condition and scheduled rate adjustments as part of the annual budget process, as well as perform a more comprehensive financial plan and water rate update every 3 to 5 years, as conditions dictate. FUND STRUCTURE The financial plan is an annual cash flow model. As a cash flow model, it differs from standard accounting income statements and balance sheets. The financial plan models City of Rohnert Park 2025 Water Rate Study Financial Plan 7 sources and uses of funds into, out of, and between the various funds and reserves of the water utility. The financial plan model is based on the fund structure currently used by the City and incorporates proposed reserve policies for specified purposes. The Water Enterprise’s fund structure includes an Operating Fund (Fund 3430), a Capital Preservation Fund (3433), and a Water Capacity Fund (Fund 3436). Figure 1 provides a schematic diagram of the funds and major cash flows associated with the financial plan model. An understanding of the fund structure is helpful in understanding the financial plan worksheets that model estimated annual cash flows through the water utility from one year to the next. The fund structure is comprised of: • Water Operating Fund (3430) – The Operating Fund is the primary fund within the Water Enterprise. Most of the water system’s revenues, including water rate revenues, flow into the Operating Fund and all operating and maintenance costs, including water purchases and debt service payments, are paid out of this fund. In addition, the Operating Fund also supports part of the water enterprise’s capital improvement program. • Capital Preservation Fund (3433) – The Capital Preservation Fund receives a portion of rate revenue to pay for most capital preservation projects. In the past the City assessed a separate Capital Preservation Charge to support this fund but that charge no longer exists and the diversion of revenue to Fund 3433 is an internal process. Capital projects funded from this fund are intended to preserve (rehabilitate and upgrade) the water system (as opposed to expanding the water system to serve new growth). • Water Capacity Fund (Fund 3436) – The City maintains the Water Capacity Fund to account for Water Capacity Charge revenue received from developers. Money in this fund is available for expansion projects needed to meet the infrastructure capacity needs of new development. Because this fund is independent of the issues affecting water rates, it does not play an active role in the financial plan and development of water rate recommendations. City of Rohnert Park 2025 Water Rate Study Financial Plan 8 Figure 1: Schematic of Water Funds and Cash Flows BEGINNING FUND BALANCES The combined beginning cash balance for fiscal year (FY) 2024/25 in the Operating Fund (3430) and the Capital Preservation Fund (3433) was approximately $17.4 million2. The previous year capital project encumbrances amount to $10.7 million, therefore the effective starting “available” cash balance for the water utility is $6.7 million. This effective cash balance was used to establish the “starting point” for the reserve levels for this 10-year financial plan. The amount of cash that the City keeps in reserves is a product of its reserve policies (see Section 2.9). CUSTOMER GROWTH AND WATER USAGE Based on the City’s General Plan, this Study assumes that growth in Rohnert Park has been, and will continue to average, about 1% over the next 10 years. Per capita water usage is assumed to remain consistent with recent usage patterns. 2 Both of the beginning cash balance values account for previous year capital project encumbrances. City of Rohnert Park 2025 Water Rate Study Financial Plan 9 RATE REVENUE Rate revenue is the revenue generated from customers for water service. The City collects rate revenue from water customers in the form of a fixed monthly “Service Charge” assessed based on meter size and a “Usage Rate” assessed based on actual water use (measured in thousands of gallons or “TGAL”). The Financial Plan assumes that the baseline rate revenue in FY 2025/26 will be the same as the budgeted rate revenue in FY 2024/253. The Financial plan assumes that per capita water usage will remain the same for the 10-year planning period. In the event that a water shortage event significantly affects water usage, the City has a water shortage surcharge policy that has been updated by this study (see Section 3). Estimated future water demand and rate revenues accounts for the small amount of customer growth (see Section 2.3) as well as the annual rate revenue adjustments proposed by this Study. Budgeted and projected rate revenues (including proposed rate adjustments) are listed in Schedule 3. NON-RATE REVENUES In addition to rate revenue, the City receives additional “non-rate revenue” from sources such as miscellaneous service fees, OPEB trust distributions, Capacity Charges, penalties, interest revenue on investments and transfers from other City funds (namely the City’s vehicle replacement fund). Projections of all non-rate revenues were based on FY 2025/26 budgeted revenues, as directed by City staff, with the exception of interest income which was calculated annually based upon projected fund balances and assumed interest rate of 3 percent in the near term4 and decreasing to 1.5 percent over the long term. This study does not attempt to account for Water Capacity Charge 3 The previously adopted 5-percent rate increase scheduled for January 1, 2026 will be superseded by the rate increase proposed by this study. 4 The Water Utility’s recent effective interest earnings rate is above 3 percent. City of Rohnert Park 2025 Water Rate Study Financial Plan 10 revenue since it is treated as restricted revenue that does not impact Fund 3430 and 3433 (see Figure 1). Forecasted non-rate revenues are listed in in Schedule 3. Figure 2 below depicts the relative amount of budgeted Water Enterprise revenues for FY 2025/26. Figure 2: Revenue Categories (FY 2025/26 Budget) OPERATING AND DEBT EXPENSES The City’s expenses include operating and maintenance expenses, internal loan repayments, and capital spending. The following section addresses operating expenses and the internal loan, while capital spending is addressed separately in Section 2.8. This financial plan uses budgeted expenditures for FY 2025/26 as a starting point for projecting future operating and maintenance expenses. Current day expenses were adjusted for inflation over the 10-year planning period (see Section 2.7). Utility Rate Revenue 87.7% Penalties 0.7% Interest Earnings 4.3% Operating Revenue 4.5%Transfer In 2.8% City of Rohnert Park 2025 Water Rate Study Financial Plan 11 Recently about 45 percent of the City’s water supply has been pumped groundwater with the balance purchased from the Sonoma Water. The current ratio of groundwater use is up from 33 percent in 2017. A 2017 financial plan had recommended that the City maximize the use of groundwater (because groundwater is less expensive than purchased water) while continuing to comply with a 2002 settlement agreement which stipulates the City can use no more than 2,576 acre-feet (AF) of groundwater per year (which is a bit more than 50 percent of the City’s recent water needs). The City’s long- term goal of managing groundwater use sustainably is consistent with the adopted Groundwater Management Plan for the Santa Rosa Plain Groundwater Basin. By definition, managing the groundwater sustainably means limiting long -term groundwater extraction to the amount of recharge, thereby avoiding long-term depletion of the aquifer. Based on recent trends, this Study assumes that 45 percent of the City’s water supply will continue to come from groundwater over the next 10 years (about 2,050 AF annually). The Water Enterprise’s current debt obligation is limited to an internal loan, with average repayments of about $300 thousand per year through FY 2028/29. Major budgeted expense categories for FY 2025/26 are depicted in Figure 3. Projected operating and maintenance costs are listed in detail in Schedule 1. City of Rohnert Park 2025 Water Rate Study Financial Plan 12 Figure 3: Operating and Debt Expense Categories (FY 2025/26 budget) COST ESCALATION Annual cost escalation factors for the various types of expenses were developed based upon a review of historical inflation trends, published inflation forecasts, industry experience, and discussions with City staff. The study assumed the following inflation rates during the planning period: - Salaries, benefits, utilities, chemicals and vehicle replacement: 5% per year based on recent historical trends - Wholesale water: 12% for two years, then 10% thereafter based on recent historical trends and forecasts provided by Sonoma Water - Insurance: 10% per year based on recent historical trends - All other costs: 3% per year based on long term historical averages City of Rohnert Park 2025 Water Rate Study Financial Plan 13 CAPITAL IMPROVEMENT PROGRAM Figure 4 shows that from FY 2021/22 to FY 2023/24 the City averaged $1.7 million in cash financed (“pay-go”) capital spending. Going forward (between FY 2024/25 and FY 2030/31), the City is planning to increase its annual spending to an average of $7.0 million per year (not including inflation). The City is increasing its capital spending in order to proactively address water system rehabilitation needs associated with aging pipes, pump stations, water tanks, and other system deficiencies. A 5-year detailed list of capital projects and associated costs is provided in Schedule 2 (capital spending from FY 2031/32 through FY 2034/35 was assumed to be equal to the average of the previous 4 years, plus inflation). Figure 4: Historic and Projected Capital Spending DEBT STRATEGY As part of this Study, we worked with City staff to evaluate alternative financing approaches for the capital expenses described in Section 2.8. Debt can be a useful tool for managing sudden increases (or “spikes”) in capital spending. The spike in capital spending in FY 2025 and FY 2027 shown in Figure 4 is driven primarily by a $13.0 million “Well and Tank Site Improvements” project (formerly referred to as the “Seismic City of Rohnert Park 2025 Water Rate Study Financial Plan 14 Upgrades” project). There is a chance that this project will receive grant funding (FEMA’s Hazard Mitigation Grant Program) up to 75 percent), however the project must be delivered regardless of whether grant funding is received or not. As such, in order to ensure that the project is adequately funded, this financial plan assumes that the City will increase rate sufficiently to support debt-financing the project. Cash financing is not proposed because it would require more significant near -term rate increases. In the event that a grant is (eventually) received, the City can assess the Water Fund’s financial condition, including consideration of reserve levels, and decide whether future (adopted) rate increases can be reduced in order to account for the windfall revenue. Regarding the terms of the Well and Tank Site Improvements project debt, it is assumed that the $3.6 million that was budgeted for FY 2024/25 will be cash financed while the remaining balance ($9.5 million in 2025 dollars) budgeted for FY 2026/27 will be debt financed. The interest rate is assumed to be 5 percent and the repayment period is 20 years. The cost of debt issuance is assumed to be 1 percent of the debt principal. One of the requirements associated with debt financing is to maintain revenues at levels sufficient to meet “debt service coverage ratio” (DCR) requirements (a measure of how easily the enterprise can afford its debt obligations). At present, the City is required to maintain water system revenues at a level that covers all ongoing operating and maintenance costs, as well as 1.10 times annual debt service . Based on recently published guidance from Fitch Ratings5, utility systems with midrange financial profiles should maintain a DCR greater than 1.50 times annual debt service. Figure 5 shows projected capital spending with the proposed debt strategy. 5 As published on July 31, 2013. City of Rohnert Park 2025 Water Rate Study Financial Plan 15 Figure 5: Projected Capital Spending with Proposed Debt CASH RESERVE POLICIES Cash reserve policies are cash balances targets that are retained for specific cash flow needs. The target for reserves is an important component when developing a multi-year Financial Plan and maintaining prudent reserves is an essential component of any sound financial management strategy. Utilities rely on reserves for financial stability; credit rating agencies evaluate utilities in part on their adherence to formally adopted reserve targets; and lending agencies require utility enterprises to maintain specific debt reserves for outstanding loans. The target levels of the policies below are consistent with 1) the City’s established policies and practices; 2) the findings of reserve studies conducted by the AWWA; 3) a healthy level of reserves for a utility per the evaluation criteria published by rating agencies (e.g., Fitch, Moody’s, and Standard & Poor’s); and 4) the consultant’s industry experience for similar systems. The following recommended reserve policies are based on adopted policies (Resolution No. 2020-008). The policy recommendations are intended to help the City mitigate and manage financial risk while meeting service and financial obligations. $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 Mi l l i o n s Forecasted Debt Forecasted Cash City of Rohnert Park 2025 Water Rate Study Financial Plan 16 - Operating Reserve – The City maintains an Operating Reserve equal to 50 percent of annual operating and maintenance costs, including debt service when applicable, for the water system. The purpose of the Operating Reserve is to provide working capital and funds for unplanned operating and maintenance expenditures. The reserve target for FY 2025/26 was about $5.6 million. - Rate Stabilization Reserve – The City also maintains Rate Stabilization Reserve of $1.5 million within the Operating Fund. This reserve bolsters financial stability and can be drawn upon for drought or other emergency purposes and would reduce the utility’s financial risk. The balance in the Operating Fund in excess of the target amounts for the Operating Reserve and the Rate Stabilization Reserve can be considered “available balance.” The financial plan model generally seeks to reduce any available balance over time. A negative value for the available balance would indicate shortfalls in maintaining the minimum Operating Reserve and Rate Stabilization Reserve. While not included in the current financial plan, the City may want to eventually consider adoption of a Capital Reserve policy which would serve the dual purpose of protecting the Water Enterprise from catastrophic failure of a major asset as well as providing a financial cash flow “cushion” for funding future spikes in capital spending (although no such spike is forecasted at this time). PROPOSED RATE REVENUE INCREASES All of the above data and assumptions were entered into an MS Excel© financial planning model to produce a 10-year projection of the sufficiency of current rate revenues to meet projected financial requirements and determine the level of rate revenue increases necessary in each year of the projection period. Based upon the previously discussed financial data, assumptions, and policies, this Study proposes a 5-year schedule of annual overall rate revenue adjustments as detailed in Table 1. City of Rohnert Park 2025 Water Rate Study Financial Plan 17 Table 1: Recommended Water Rate Revenue Increase The numbers provided in Schedule 3 (cash flow pro forma) are summarized graphically in Figure 6, which shows that the combined reserves for Fund 3430 and Fund 3433 are maintained over the course of the planning period and the DCR is maintained a healthy levels. Figure 6: Financial Projection with Recommended Rate Revenue Increases Rate Adjustment Date Proposed Rate Revenue Increase Jan. 1, 2026 14.0% July 1, 2026 9.0% July 1, 2027 9.0% July 1, 2028 7.0% July 1, 2029 6.0% City of Rohnert Park 2025 Water Rate Study Financial Plan 18 CURRENT AND PROPOSED RATES The structure for the City’s current water rates was updated as part of the 2021 Rate Study and follows a common industry practice with a two-part structure that is comprised of a fixed component (the monthly Service Charge) and a consumption- based Usage Rate. The Service Charge is charged based on the individual account’s meter size and currently recovers approximately 43 percent of total rate revenue. The Usage Rates primarily recover the Water Enterprise’s variable costs, such as water purchase costs and energy costs. The Usage Rates are made up of tiered rates for Single Family Residential and uniform rates for all other customers. Tier 1 rate is charged for the first 3,000 gallons of water per month and the Tier 2 rate is charged for water usage in excess of that amount. The tiered rates are designed such that the average of all tiered water sold to Single Family Residential is equal to the uniform rate. The basis for the difference between Tier 1 versus Tier 2 rates is the fact that Tier 1 rates reflect the cost of providing local groundwater while Tier 2 rates reflect the cost of providing (more expensive) imported water. The City also charges a fixed monthly charge for dedicated private fire service connections. The current and proposed rate schedule is summarized in Table 2. City of Rohnert Park 2025 Water Rate Study Financial Plan 19 Table 2: Current and Proposed Rates 2.12.1 Bill Impacts of Proposed Water Rates Table 3 summarizes how the proposed water rates for Year 1 would affect a sample of customers. Since there are no structural changes to the rates, every customer will experience the same percentage impact to their bill (assuming there is no change in water usage). January 1, 2026 July 1, 2026 2 July 1, 2027 July 1, 2028 July 1, 2029 Rate Revenue Increases:14.0%9.0%9.0%7.0%6.0% Current Single Family Usage Rate ($/gal.) Tier 11 $0.004133 $0.004712 $0.005136 $0.005598 $0.005990 $0.006349 Tier 2 $0.005718 $0.006519 $0.007106 $0.007746 $0.008288 $0.008785 Multi-Family and Non-Residential Usage Rate ($/gal.) Uniform Rate $0.005013 $0.005715 $0.006229 $0.006790 $0.007265 $0.007701 Fixed Monthly Service Charges Up to 1"$34.30 $39.10 $42.62 $46.46 $49.71 $52.69 1.5"$63.99 $72.95 $79.51 $86.67 $92.74 $98.30 2"$99.62 $113.57 $123.79 $134.93 $144.37 $153.04 3"$182.75 $208.34 $227.09 $247.52 $264.85 $280.74 4"$301.52 $343.73 $374.67 $408.39 $436.98 $463.19 6"$598.45 $682.23 $743.63 $810.56 $867.30 $919.34 8"$954.75 $1,088.42 $1,186.37 $1,293.15 $1,383.67 $1,466.69 Monthly Fire Protection Service Charge 2"$25.80 $29.41 $32.06 $34.94 $37.39 $39.63 3"$32.85 $37.45 $40.82 $44.49 $47.61 $50.46 4"$41.08 $46.83 $51.05 $55.64 $59.53 $63.11 5"$50.47 $57.54 $62.71 $68.36 $73.14 $77.53 6"$55.15 $62.87 $68.53 $74.70 $79.93 $84.72 8"$75.09 $85.60 $93.31 $101.70 $108.82 $115.35 10"$90.35 $103.00 $112.27 $122.37 $130.94 $138.80 12"$105.60 $120.38 $131.22 $143.03 $153.04 $162.22 1 For the first 3,000 gallons per month 2 This marks a change from the current practice of changing rates on the first of the calendar year. Proposed City of Rohnert Park 2025 Water Rate Study Financial Plan 20 Table 3: Bill Impacts for a Sampling of Customers ADOPTION OF PROPOSED RATES The 5-year schedule of proposed water rates is presented in Table 2. The rates in Year 1 are proposed to be effective as of January 1, 2026 (6 months before the end of the fiscal year) and thereafter the rate increases are proposed to occur on J uly 1 of their respective fiscal year. Monthly Meter Water Use Current Proposed Size (TGAL)Bill Bill $% Single Family Low Use 1"3.4 $48.39 $55.17 $6.78 14.0% Average Use 1"6.2 $65.00 $74.10 $9.10 14.0% High Use 1"18.6 $135.90 $154.93 $19.03 14.0% Multifamily Example #1 1"15.0 $109.50 $124.83 $15.33 14.0% Example #2 1.5"30.0 $214.38 $244.40 $30.02 14.0% Example #3 2"50.0 $350.27 $399.32 $49.05 14.0% Non-Residential Example #1 1"10.0 $84.43 $96.25 $11.82 14.0% Example #2 2"50.0 $350.27 $399.32 $49.05 14.0% Example #3 3"150.0 $934.70 $1,065.59 $130.89 14.0% Example #4 4"300.0 $1,805.42 $2,058.23 $252.81 14.0% Example #5 6"600.0 $3,606.25 $4,111.23 $504.98 14.0% Change City of Rohnert Park 2025 Water Rate Study Water Shortage Surcharge 21 WATER SHORTAGE SURCHARGE POLICY This section presents recommended updates to the City’s existing Water Shortage Surcharge policy, which are to be overlaid on then-current water usage rates during the time that a water shortage is declared by the City. Water Shortage Surcharges would be temporary and affect only the Usage Rate and not the fixed Service Charge. The Water Shortage Surcharge is a tool the City would use to reduce the (potentially severe) financial impacts associated with reduced water sales and increases in operating costs during a drought or other water shortage event. The multi-pronged approach includes implementing the temporary surcharge, reducing capital spending, and relying (modestly) on reserves to help bridge the financial deficit created by reduced water sales. The proposed updates to the City’s Water Shortage Surcharges addresses the requirements of Senate Bill (SB) 606 (Statutes of 2018) and the updates to the City’s 2022 Water Shortage Contingency Plan (WSCP), which defines six stages of water shortage. The surcharges are expressed as a percentage of the then-current usage rates and are developed based on a “test year” (in this case, FY 2025/26). Table 4 presents: 1) The water usage reduction goals by WSCP-defined stage (row 1) 2) The assumed actual water use reduction during each respective stage (rows 2 & 28-30) 3) The proposed Water Shortage Surcharge expressed as a percentage increase to the Usage Charge (row 3) 4) The changes in revenue for each respective stage (rows 4 - 9) 5) The changes in expenditures for each respective stage (row 10 – 26) 6) The financial deficit that will occur even with the mitigating measures (row 27). The Water Shortage Surcharges have been calibrated to yield an overall deficit between $228 thousand and $307 thousand per year. This means that the surcharge will not totally offset the financial impact of the water shortage event. Given the City’s reserve policies, this size of a deficit was deemed sustainable for the duration of an extended drought (up to 6 City of Rohnert Park 2025 Water Rate Study Water Shortage Surcharge 22 years). In the event the financial deficits are larger or if reserve levels are already low, the City has the option of reducing capital spending to further mitigate the revenue shortfall. Table 4: Proposed Water Shortage Surcharges & Financial Strategy Normal Supply Stage 1 Voluntary Stage 2 Mandatory Stage 3 Mandatory Stage 4 Mandatory Stage 5 Mandatory Stage 6 Mandatory Percent Shortage Range 1 -->None Up to 10%Up to 20%Up to 30%Up to 40%Up to 50%Over 50% 1 Assumed Demand Reduction -->None 5%15%25%35%45%50% 2 Water Supply from Groundwater 2 -->45%48%53%61%70%83%91% 3 Water Shortage Surcharge 3 -->NA None None 5%10%17%22% Revenues 4 Fixed Rate Revenue $5,415,000 $5,415,000 $5,415,000 $5,415,000 $5,415,000 $5,415,000 $5,415,000 5 Water Usage Charge Revenue 4 $7,698,000 $7,313,000 $6,543,000 $5,774,000 $5,004,000 $4,234,000 $3,849,000 6 Water Shortage Surcharge Revenue 5 $0 $0 $0 $288,700 $500,400 $719,780 $846,780 7 Other Operating Revenue $1,735,000 $1,735,000 $1,735,000 $1,735,000 $1,735,000 $1,735,000 $1,735,000 8 Total Revenues $14,848,000 $14,463,000 $13,693,000 $13,212,700 $12,654,400 $12,103,780 $11,845,780 9 % of normal 97%92%89%85%82%80% Expenditures and Transfers 10 Salaries & Benefits $2,357,000 $2,357,000 $2,357,000 $2,357,000 $2,357,000 $2,357,000 $2,357,000 11 Operational Expense $361,000 $361,000 $361,000 $361,000 $361,000 $361,000 $361,000 12 Water Conservation 6 $75,000 $75,000 $105,000 $135,000 $165,000 $195,000 $225,000 13 Groundwater Pumping 8 $795,000 $795,000 $795,000 $795,000 $795,000 $795,000 $795,000 14 Professional Services $1,025,000 $1,025,000 $1,025,000 $1,025,000 $1,025,000 $1,025,000 $1,025,000 15 Internal Services and transfers $1,293,000 $1,293,000 $1,293,000 $1,293,000 $1,293,000 $1,293,000 $1,293,000 16 Insurance & Fees $348,000 $348,000 $348,000 $348,000 $348,000 $348,000 $348,000 17 Purchase of Water 7 $3,146,000 $2,857,000 $2,281,000 $1,705,000 $1,129,000 $552,000 $264,000 21 Utilities 8 $846,000 $842,000 $833,000 $825,000 $816,000 $808,000 $804,000 22 Average Capital Spending $4,279,000 $4,279,000 $4,279,000 $4,279,000 $4,279,000 $4,279,000 $4,279,000 23 Debt Service $301,000 $301,000 $301,000 $301,000 $301,000 $301,000 $301,000 24 Increase in Reserves 9 $22,000 $22,000 $22,000 $22,000 $22,000 $22,000 $22,000 25 Total Expenditures & Transfers $14,848,000 $14,555,000 $14,000,000 $13,446,000 $12,891,000 $12,336,000 $12,074,000 26 % of normal 100%98%94%91%87%83%81% 27 Surplus/(Deficit) Due to Shortage 10 $0 ($92,000)($307,000)($233,300)($236,600)($232,220)($228,220) Estimated Water Production (AF) 28 Groundwater 2,048 2,048 2,048 2,048 2,048 2,048 2,048 29 SCWA Water 2,461 2,236 1,785 1,334 883 432 207 30 Total Water Supply 4,509 4,283 3,833 3,382 2,931 2,480 2,254 Notes: 1 Per the 2020 Water Shortage Contingency Plan 4 Water usage charge revenue will decline in proportion to water sales volume. 5 Additional revenue derived from temporary water shortage surcharge during periods of mandatory use restrictions. 6 Water conservation costs are expected to increase incrementally during periods of water shortage. 7 SCWA water purchase costs decrease due to reduced demand and reduced purchase volume. 8 Utility costs are not expected to decrease significantly since groundwater pumping will remain the same. 3 Temporary water shortage surcharges are an incremental increase in water usage rates at the percentages shown. 9 When compared to this Study's Pro Forma (see Schedule 3), the change in reserves doesn't match the Test Year because this table has been calibrated to account for average capital spending and typical water purchases rather than the Test Year budget. 10 These deficits have been mitigated by water shortage surcharge revenues sufficiently to be supportable by emergency reserves. While not modeled here, modest decreases in capital spending could be used to further mitigate revenue shortfalls. 2 The City has forecasted that groundwater reliance will remain at the same level for the study period, therefore the relative amount of supply from groundwater will increase as total water usage decreases. City of Rohnert Park 2025 Water Rate Study Water Shortage Surcharge 23 The temporary water shortage rate surcharge is not intended to be a penalty for excessive use; rather it represents each customer’s fair share of the cost of partially bridging the financial deficit created by reduced water sales during periods of water shortage. Customers would participate in bearing this cost in proportion to their water use. Water shortage rate surcharges provide revenue increases for addressing water supply shortages and the resulting reduced water demand. Table 5 provide an example of how the Water Shortage Surcharge would be applied to the rates proposed to be effective January 1, 2026. As illustrated graphically in Table 6, the water shortage rate surcharge revenue only partially replaces lost revenue due to reduced water sales. As a result, even with the water shortage rate surcharges, the proposed water rates for water shortage conditions are less than the total cost of providing water service. The information in Table 6 reflects revenue estimates based on implementation of water shortage rate surcharges in FY 2025/26 (with some costs changed to reflect average costs). If adopted, the temporary water shortage rate surcharges would depend on the specific stage of shortage, as declared by the City Council. The surcharges are intended to continue only as long as the shortage conditions exist. The water shortage rate surcharges should be discontinued by City Council when the shortage is declared over. City of Rohnert Park 2025 Water Rate Study Water Shortage Surcharge 24 Table 5: Illustration of Water Shortage Surcharge Application Table 6: Estimated Rate Revenue Under Water Shortage Conditions Water shortage rate surcharges have been specifically designed such that customers achieving required water use reduction goals will have lower water bills than they would with normal water rates and normal water usage. Customers that do not meet water use 1 Normal Supply Stage 1 Voluntary Stage 2 Mandatory Stage 3 Mandatory Stage 4 Mandatory Stage 5 Mandatory Stage 6 Mandatory 2 Assumed Demand Reduction-->None 5%15%25%35%45%50% 3 Water Shortage Surcharge 1-->None None 5%10%17%22% Water Usage Rate with Surcharge Applied ($/gallon)2 Single Family Residential 4 Tier 1 (0 to 3,000 gal/mo)$0.004712 $0.004712 $0.004712 $0.004950 $0.005180 $0.005510 $0.005750 5 Tier 2 (above 3,000 gal/mo)$0.006519 $0.006519 $0.006519 $0.006840 $0.007170 $0.007630 $0.007950 6 Multi-Family and Non-Res. (all water)$0.005715 $0.005715 $0.005715 $0.006000 $0.006290 $0.006690 $0.006970 7 Hydrant Meters $0.007960 $0.007960 $0.007960 $0.008360 $0.008760 $0.009310 $0.009710 Fixed Monthly Charge 3 8 Service Charge Varies Notes: declared by the City Council. 2 This table shows the temporary water shortage surcharges applied to the proposed rate increases for FY 2025/26 for illustrative purposes. -------------- No changes to the service charge ---------------- 1 Temporary water shortage surcharges are incremntal increases in the normal water usage rates appplied during periods of water shortage, as The percentages shown in this table would be applied to any then-current rates in future years. 3 No changes to the fixed monthly services charges would be imposed as a result of declared water shortages. $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 Normal Supply Stage 1 Voluntary Stage 2 Mandatory Stage 3 Mandatory Stage 4 Mandatory Stage 5 Mandatory Stage 6 Mandatory Water Shortage Surcharges Water Usage Charges Monthly Service Charges City of Rohnert Park 2025 Water Rate Study Water Shortage Surcharge 25 reduction goals may have higher water bills. Because the water shortage rate surcharges apply to all water usage, all customers will participate in bridging the financial gap created by water shortage. Of course, those customers that use the least amount of water or conserve the most will pay less through the water shortage rate surcharges. Table 7 illustrates how three different single family customers would be affected by the water shortage rate surcharges across various shortage conditions. Comparative monthly water bills are shown for customers that use 6,200 gallons of water (average water usage), 4,000 gallons of water (low water usage), and 10,000 gallons of water (high water usage). Water bills for each stage are then calculated to show the bill impact for customers that reduce their usage in order to meet requested water use reduction goals and the bill impact for customers that do reduce their usage to meet the reduction goals. City of Rohnert Park 2025 Water Rate Study Water Shortage Surcharge 26 Table 7: Sample Single Family Res. Bills with Shortage Rate Surcharges City of Rohnert Park 2025 Water Rate Study Water Shortage Surcharge 27 Water Shortage Level Water Use Reduction Goal Monthly Water Use (Gal.) Service Charge Usage Charge Water Shortage Surcharge Total Water Bill % Change from Normal Bill Average Single Family Customer Meeting Reduction Goals Normal Supply None 6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 1 Voluntary Up to 10%5,890 $29.63 $24.99 $0.00 $54.62 -2.7% Stage 2 Mandatory Up to 20%5,270 $29.63 $21.92 $0.00 $51.55 -8.2% Stage 3 Mandatory Up to 30%4,650 $29.63 $18.86 $0.94 $49.43 -12.0% Stage 4 Mandatory Up to 40%4,030 $29.63 $15.80 $1.58 $47.01 -16.3% Stage 5 Mandatory Up to 50%3,410 $29.63 $12.74 $2.17 $44.53 -20.7% Stage 6 Mandatory Over 50%3,100 $29.63 $11.20 $2.46 $43.30 -22.9% Average Single Family Customer With No Water Use Reduction Normal Supply None 6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 1 Voluntary Up to 10%6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 2 Mandatory Up to 20%6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 3 Mandatory Up to 30%6,200 $29.63 $26.52 $1.33 $57.47 2.4% Stage 4 Mandatory Up to 40%6,200 $29.63 $26.52 $2.65 $58.80 4.7% Stage 5 Mandatory Up to 50%6,200 $29.63 $26.52 $4.51 $60.66 8.0% Stage 6 Mandatory Over 50%6,200 $29.63 $26.52 $5.83 $61.98 10.4% Water Shortage Stage Water Use Reduction Goal Monthly Water Use (Gal.) Service Charge Usage Charge Water Shortage Surcharge Total Water Bill % Change from Normal Bill Low Water-Using Single Family Customer Meeting Reduction Goals Normal Supply None 4,000 $29.63 $15.65 $0.00 $45.28 0.0% Stage 1 Voluntary Up to 10%3,800 $29.63 $14.66 $0.00 $44.29 -2.2% Stage 2 Mandatory Up to 20%3,400 $29.63 $12.69 $0.00 $42.32 -6.5% Stage 3 Mandatory Up to 30%3,000 $29.63 $10.71 $0.54 $40.88 -9.7% Stage 4 Mandatory Up to 40%2,600 $29.63 $9.28 $0.93 $39.84 -12.0% Stage 5 Mandatory Up to 50%2,200 $29.63 $7.85 $1.34 $38.82 -14.3% Stage 6 Mandatory Over 50%2,000 $29.63 $7.14 $1.57 $38.34 -15.3% Low Water-Using Single Family Customer With No Water Use Reduction Normal Supply None 4,000 $29.63 $15.65 $0.00 $45.28 0.0% Stage 1 Voluntary Up to 10%4,000 $29.63 $15.65 $0.00 $45.28 0.0% Stage 2 Mandatory Up to 20%4,000 $29.63 $15.65 $0.00 $45.28 0.0% Stage 3 Mandatory Up to 30%4,000 $29.63 $15.65 $0.78 $46.06 1.7% Stage 4 Mandatory Up to 40%4,000 $29.63 $15.65 $1.57 $46.85 3.5% Stage 5 Mandatory Up to 50%4,000 $29.63 $15.65 $2.66 $47.94 5.9% Stage 6 Mandatory Over 50%4,000 $29.63 $15.65 $3.44 $48.72 7.6% Water Shortage Stage Water Use Reduction Goal Monthly Water Use (Gal.) Service Charge Usage Charge Water Shortage Surcharge Total Water Bill % Change from Normal Bill High Water-Using Single Family Customer Meeting Reduction Goals Normal Supply None 10,000 $29.63 $45.29 $0.00 $74.92 0.0% Stage 1 Voluntary Up to 10%9,500 $29.63 $42.82 $0.00 $72.45 -3.3% Stage 2 Mandatory Up to 20%8,500 $29.63 $37.88 $0.00 $67.51 -9.9% Stage 3 Mandatory Up to 30%7,500 $29.63 $32.94 $1.65 $64.22 -14.3% Stage 4 Mandatory Up to 40%6,500 $29.63 $28.00 $2.80 $60.43 -19.3% Stage 5 Mandatory Up to 50%5,500 $29.63 $23.06 $3.92 $56.61 -24.4% Stage 6 Mandatory Over 50%5,000 $29.63 $20.59 $4.53 $54.75 -26.9% High Water-Using Single Family Customer With No Water Use Reduction Normal Supply None 10,000 $29.63 $45.29 $0.00 $74.92 0.0% Stage 1 Voluntary Up to 10%10,000 $29.63 $45.29 $0.00 $74.92 0.0% Stage 2 Mandatory Up to 20%10,000 $29.63 $45.29 $0.00 $74.92 0.0% Stage 3 Mandatory Up to 30%10,000 $29.63 $45.29 $2.26 $77.18 3.0% Stage 4 Mandatory Up to 40%10,000 $29.63 $45.29 $4.53 $79.45 6.0% Stage 5 Mandatory Up to 50%10,000 $29.63 $45.29 $7.70 $82.62 10.3% Stage 6 Mandatory Over 50%10,000 $29.63 $45.29 $9.96 $84.88 13.3% City of Rohnert Park 2025 Water Rate Study Conclusion 28 CONCLUSION This Study used methodologies that are aligned with applicable laws (including California’s Proposition 218) and are consistent with industry standard practices for rate setting as promulgated by AWWA. The proposed annual adjustments to the water rates are expected to enable the City to continue to provide reliable water service and deliver an increase in capital reinvestment in critical infrastructure. The water rates, including the Water Shortage Surcharges, will need to be adopted in accordance with Proposition 218, which will require a detailed notice describing the proposed charges to be mailed to each affected property owner or customer at least 45 days prior to conducting a public hearing to adopt the rates. The City should consult with its legal counsel on the appropriate procedures for those fees. The City Council has adopted Rate Setting Procedures (Resolution No. 2025 -066). Those Procedures document the City’s compliance with procedural requirements of (a) Proposition 218 (California Constitution Article XIII D, Section 6; as it is implemented by the Legislature at Government Code Sections 53750- 53759.2) as well as (b) the procedures for requiring potential challengers to exhaust administrative remedies by filing timely written objections pursuant to Assembly Bill 2257 (“AB 2257”). Based on those Procedures, members of the public have an opportunity to participate in the public hearing by one or more methods: providing spoken comments during the hearing, a written protest, or a written objection. As with past practice, the City should monitor financial conditions and needs on an ongoing (annual) basis and update the financial plan model if conditions or plans change sufficiently to warrant an update. Actual future conditions, such as water demand, water sales revenue, water purchase costs, operating and maintenance expenses, capital preservation project costs/timing, project financing, etc., may differ from the financial plan assumptions reflected herein. Material differences affecting the overall financial condition of the water system may warrant closer review and/or an City of Rohnert Park 2025 Water Rate Study Conclusion 29 earlier update. The need for and magnitude of annual water rate increases may also be affected by differences between assumed and actual conditions. City of Rohnert Park 2025 Water Rate Study Schedules 1 SCHEDULES _____________________________________________________ Schedule 1 – Projected Operating Expenses Schedule 2 - Capital Spending Plan Schedule 3 - Cash Flow Pro Formas (Funds 3430 and 3433) City of Rohnert Park 2025 Water Rate Study Schedules 1 S1 Budgeted and Projected Operating Expenses Schedule 1 FY2025/26 FY2026/27 FY2027/28 FY2028/29 FY2029/30 FY2030/31 FY2031/32 FY2032/33 FY2033/34 FY2034/35 SALARIES AND WAGES 1 Salaries & Wages $1,636,000 $1,718,000 $1,804,000 $1,894,000 $1,989,000 $2,088,000 $2,192,000 $2,302,000 $2,417,000 $2,538,000 2 Overtime $35,000 $37,000 $39,000 $41,000 $43,000 $45,000 $47,000 $49,000 $52,000 $54,000 3 Annual Admin Pay $7,000 $8,000 $8,000 $8,000 $9,000 $9,000 $10,000 $10,000 $11,000 $11,000 4 Stipend Pay $12,000 $13,000 $14,000 $14,000 $15,000 $16,000 $17,000 $17,000 $18,000 $19,000 5 Acting Pay $8,000 $8,000 $9,000 $9,000 $10,000 $10,000 $11,000 $11,000 $12,000 $12,000 6 Stand-By Weekends $15,000 $16,000 $17,000 $17,000 $18,000 $19,000 $20,000 $21,000 $22,000 $23,000 7 Stand-By Weekday $20,000 $21,000 $22,000 $23,000 $24,000 $26,000 $27,000 $28,000 $30,000 $31,000 BENEFITS 8 Allowance Auto $8,000 $8,000 $9,000 $9,000 $10,000 $10,000 $11,000 $11,000 $12,000 $12,000 9 Medicare $23,000 $24,000 $25,000 $27,000 $28,000 $29,000 $31,000 $32,000 $34,000 $36,000 10 Benefits-Medical $224,000 $235,000 $247,000 $260,000 $273,000 $286,000 $301,000 $316,000 $331,000 $348,000 11 Benefits-Vision $2,000 $2,000 $2,000 $2,000 $2,000 $3,000 $3,000 $3,000 $3,000 $3,000 12 Benefits-Life Insurance $4,000 $4,000 $5,000 $5,000 $5,000 $5,000 $6,000 $6,000 $6,000 $7,000 13 Benefits-Dental $15,000 $16,000 $17,000 $17,000 $18,000 $19,000 $20,000 $21,000 $22,000 $23,000 14 Benefits-EAP $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 15 Disability-Long Term $9,000 $9,000 $9,000 $10,000 $10,000 $11,000 $11,000 $12,000 $13,000 $13,000 16 Disability-Short Term $5,000 $5,000 $5,000 $6,000 $6,000 $6,000 $6,000 $7,000 $7,000 $7,000 17 PERS-ER $148,000 $155,000 $163,000 $171,000 $180,000 $189,000 $198,000 $208,000 $218,000 $229,000 18 PERS- ER UAL $139,000 $146,000 $153,000 $161,000 $169,000 $178,000 $186,000 $196,000 $206,000 $216,000 19 RHSA Plan $20,000 $21,000 $22,000 $23,000 $24,000 $26,000 $27,000 $28,000 $30,000 $31,000 20 Workers Comp $26,000 $27,000 $29,000 $30,000 $32,000 $33,000 $35,000 $37,000 $39,000 $41,000 SERVICES AND SUPPLIES 21 Postage & Shipping $66,000 $70,000 $73,000 $77,000 $81,000 $85,000 $89,000 $93,000 $98,000 $103,000 22 Office Expense $2,000 $2,000 $2,000 $2,000 $2,000 $3,000 $3,000 $3,000 $3,000 $3,000 23 Equipment, Small Office & Tool $65,000 $68,000 $72,000 $75,000 $79,000 $83,000 $87,000 $91,000 $96,000 $101,000 24 Communication-Phone $15,000 $16,000 $17,000 $17,000 $18,000 $19,000 $20,000 $21,000 $22,000 $23,000 25 Software Lic. & Sbscrptn Maint $55,000 $57,000 $58,000 $60,000 $62,000 $64,000 $66,000 $68,000 $70,000 $72,000 26 Rental-Equipment $10,000 $10,000 $11,000 $11,000 $11,000 $12,000 $12,000 $12,000 $13,000 $13,000 27 Uniform - Purchase $10,000 $10,000 $11,000 $11,000 $11,000 $12,000 $12,000 $12,000 $13,000 $13,000 28 Dues & Subscriptions $2,000 $2,000 $2,000 $3,000 $3,000 $3,000 $4,000 $4,000 $4,000 $5,000 29 Hazard Material $1,000 $1,000 $1,000 $1,000 $1,000 $2,000 $2,000 $2,000 $2,000 $2,000 30 Meter & Supplies Existing $60,000 $62,000 $64,000 $66,000 $68,000 $70,000 $72,000 $74,000 $76,000 $78,000 31 Meter & SUpplies New $120,000 $124,000 $127,000 $131,000 $135,000 $139,000 $143,000 $148,000 $152,000 $157,000 32 Conservation Measures $25,000 $26,000 $27,000 $27,000 $28,000 $29,000 $30,000 $31,000 $32,000 $33,000 33 License & Permit $70,000 $72,000 $74,000 $76,000 $79,000 $81,000 $84,000 $86,000 $89,000 $91,000 34 Bank & Merchant Fees $125,000 $129,000 $133,000 $137,000 $141,000 $145,000 $149,000 $154,000 $158,000 $163,000 35 Tax-Property Tax $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $3,000 $3,000 $3,000 $3,000 36 Travel and Training $15,000 $15,000 $16,000 $16,000 $17,000 $17,000 $18,000 $18,000 $19,000 $20,000 37 Contract Services - Staffing $25,000 $26,000 $27,000 $27,000 $28,000 $29,000 $30,000 $31,000 $32,000 $33,000 38 Contract - Outside Services $860,000 $886,000 $912,000 $940,000 $968,000 $997,000 $1,027,000 $1,058,000 $1,089,000 $1,122,000 39 Contracts - Ground WTR $90,000 $93,000 $95,000 $98,000 $101,000 $104,000 $107,000 $111,000 $114,000 $117,000 40 Professional Legal Fees $50,000 $52,000 $53,000 $55,000 $56,000 $58,000 $60,000 $61,000 $63,000 $65,000 41 Fuel $50,000 $52,000 $53,000 $55,000 $56,000 $58,000 $60,000 $61,000 $63,000 $65,000 42 Repair & Maintenance $40,000 $41,000 $42,000 $44,000 $45,000 $46,000 $48,000 $49,000 $51,000 $52,000 43 Utility-Electric $795,000 $819,000 $843,000 $869,000 $895,000 $922,000 $949,000 $978,000 $1,007,000 $1,037,000 44 Utility-Water and Sewer $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 45 Water Purchase $3,830,000 $4,289,000 $4,804,000 $5,284,000 $5,813,000 $6,394,000 $7,033,000 $7,736,000 $8,510,000 $9,361,000 46 Services - Info Tech $102,000 $105,000 $108,000 $111,000 $115,000 $118,000 $122,000 $125,000 $129,000 $133,000 47 Services - Fleet $87,000 $90,000 $92,000 $95,000 $98,000 $101,000 $104,000 $107,000 $110,000 $114,000 48 Services - Vehicle Replacement $202,000 $256,000 $295,000 $321,000 $362,000 $388,000 $425,000 $455,000 $472,000 $472,000 49 Services - Gen Liab ISF $166,000 $183,000 $201,000 $221,000 $243,000 $267,000 $294,000 $323,000 $356,000 $391,000 50 Special Dept Expense $95,000 $98,000 $101,000 $104,000 $107,000 $110,000 $113,000 $117,000 $120,000 $124,000 51 Other Exp-Repair System $175,000 $180,000 $186,000 $191,000 $197,000 $203,000 $209,000 $215,000 $222,000 $228,000 52 Cost Allocation Plan Expense $794,000 $817,000 $842,000 $867,000 $893,000 $920,000 $947,000 $976,000 $1,005,000 $1,035,000 53 T-Out General Fund CERBT $108,000 $111,000 $115,000 $118,000 $122,000 $125,000 $129,000 $133,000 $137,000 $141,000 54 Capital Asset-Equipment $60,000 $62,000 $64,000 $66,000 $68,000 $70,000 $72,000 $74,000 $76,000 $0 55 Capital Asset-Vehicles $400,000 $200,000 $300,000 $200,000 $275,000 $225,000 $125,000 $0 $0 $0 56 Total Operating Expenses $10,930,000 $11,501,000 $12,424,000 $13,107,000 $14,047,000 $14,911,000 $15,809,000 $16,747,000 $17,891,000 $19,026,000 City of Rohnert Park 2025 Water Rate Study Schedules 1 S2 Schedule 2 – 5 Year Capital Improvement Plan * * Expressed in 2025 dollars FY 2024/25 FY2025/26 FY2026/27 FY2027/28 FY2028/29 FY2029/30 FY2030/31 Funding Notes 1 Water System Controls and Telemetry $452,000 $125,000 $125,000 $125,000 $125,000 $125,000 2 Snyder Lane Parallel Pipeline Ph. 2 (RPX to Hinebaugh Creek)$300,000 $4,000,000 3 Utilities Office $250,000 $400,000 4 Water Meter Replacements $4,180,000 $1,710,000 $1,500,000 50% funded by Sewer 5 Well and Tank Site Improvements (formerly Seismic Upgrades)$3,651,000 $9,509,000 Proposed debt funding, potential grant funding (60%) 6 Well/Tank Site Improvements Ph. 2 & Water Quality $2,000,000 $2,000,000 7 A Section/Commerce Water Line Replacement Ph 2 $1,184,000 8 Water Tank #9 $1,397,000 $2,500,000 Funded by capacity charges 9 Tank Interior Recoating $150,000 $1,000,000 $150,000 $2,000,000 10 SCADA Upgrade & PRV Integration $125,000 $500,000 11 Water Line Replacement Program $315,000 $4,200,000 12 Pipe Condition Assessment $500,000 $500,000 13 Aqueduct Tie-Ins and Pipe Runs Upsizing $300,000 $900,000 14 Total:$11,114,000 $2,735,000 $12,584,000 $5,125,000 $5,075,000 $5,340,000 $4,325,000 City of Rohnert Park 2025 Water Rate Study Schedules 1 S3 Schedule 3 - Cash Flow Pro Forma for Water Utility Fund (Funds 3430 and 3433) Budget Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 FY2034 FY2035 FY2036 1 Rate Revenue Increase:14.00%9.00%9.00%7.00%6.00%6.00%4.00%4.00%4.00%4.00%4.00% Rate Revenue 2 Utility Rate Revenue $12,142,000 $12,142,000 $13,963,000 $15,360,000 $16,896,000 $18,248,000 $19,525,000 $20,892,000 $21,937,000 $23,033,000 $24,185,000 $25,395,000 3 Change due to growth & use $121,000 $140,000 $154,000 $169,000 $182,000 $195,000 $209,000 $219,000 $230,000 $242,000 $254,000 4 Increase due to rate adjustments $850,000 $1,257,000 $1,382,000 $1,183,000 $1,095,000 $1,172,000 $836,000 $877,000 $461,000 $484,000 $508,000 Non-Rate Revenues 5 Penalties $83,000 $101,000 $104,000 $107,000 $110,000 $114,000 $117,000 $120,000 $124,000 $128,000 $132,000 $136,000 6 Interest Earnings $347,000 $606,000 $106,000 $99,000 $61,000 $95,000 $91,000 $112,000 $133,000 $153,000 $164,000 $174,000 7 Operating Revenue $361,000 $628,000 $677,000 $714,000 $755,000 $790,000 $824,000 $859,000 $887,000 $915,000 $945,000 $975,000 8 Transfer In $0 $400,000 $200,000 $300,000 $200,000 $275,000 $225,000 $125,000 $0 $0 $0 $0 9 Total Revenue $12,933,000 $14,848,000 $16,447,000 $18,116,000 $19,374,000 $20,799,000 $22,149,000 $23,153,000 $24,177,000 $24,920,000 $26,152,000 $27,442,000 O&M Costs 10 Salaries $1,835,000 $1,734,000 $1,820,000 $1,911,000 $2,007,000 $2,107,000 $2,213,000 $2,323,000 $2,439,000 $2,561,000 $2,689,000 $2,824,000 11 Benefits $614,000 $623,000 $655,000 $687,000 $722,000 $758,000 $796,000 $835,000 $877,000 $921,000 $967,000 $1,015,000 12 Operational Expenses $1,213,000 $1,231,000 $1,059,000 $1,188,000 $1,118,000 $1,224,000 $1,207,000 $1,140,000 $1,049,000 $1,085,000 $1,044,000 $1,080,000 13 Professional Services $820,000 $1,025,000 $1,056,000 $1,087,000 $1,120,000 $1,154,000 $1,188,000 $1,224,000 $1,261,000 $1,298,000 $1,337,000 $1,378,000 14 Insurance $322,000 $166,000 $183,000 $201,000 $221,000 $243,000 $267,000 $294,000 $323,000 $356,000 $391,000 $431,000 15 Fees and Subscriptions $162,000 $182,000 $188,000 $193,000 $199,000 $206,000 $212,000 $218,000 $225,000 $232,000 $240,000 $247,000 16 Utilities $879,000 $846,000 $871,000 $897,000 $924,000 $952,000 $980,000 $1,010,000 $1,040,000 $1,071,000 $1,103,000 $1,136,000 17 Cost Allocation Plan $358,000 $794,000 $817,000 $842,000 $867,000 $893,000 $920,000 $947,000 $976,000 $1,005,000 $1,035,000 $1,066,000 18 Purchase of Water $3,300,000 $3,830,000 $4,289,000 $4,804,000 $5,284,000 $5,813,000 $6,394,000 $7,033,000 $7,736,000 $8,510,000 $9,361,000 $10,297,000 19 Transfer Out $111,000 $108,000 $111,000 $115,000 $118,000 $122,000 $125,000 $129,000 $133,000 $137,000 $141,000 $145,000 20 Internal Services $328,000 $391,000 $450,000 $495,000 $528,000 $574,000 $607,000 $650,000 $687,000 $711,000 $718,000 $725,000 21 Total Operating Expenses $9,942,000 $10,930,000 $11,499,000 $12,420,000 $13,108,000 $14,046,000 $14,909,000 $15,803,000 $16,746,000 $17,887,000 $19,026,000 $20,344,000 Capital and Debt 22 Total Capital Spending $11,114,000 $2,735,000 $12,962,000 $5,437,000 $5,546,000 $6,010,000 $5,014,000 $5,109,000 $5,263,000 $5,421,000 $5,583,000 $5,751,000 23 Cash Funded Capital Projects $7,627,000 $1,880,000 $2,395,000 $5,437,000 $2,814,000 $6,010,000 $5,014,000 $5,109,000 $5,263,000 $5,421,000 $5,583,000 $5,751,000 24 Capacity Charge Funded Capital Projects*$1,397,028 $0 $0 $0 $2,731,818 $0 $0 $0 $0 $0 $0 $0 25 Debt Funded Capital Projects $0 $0 $9,795,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 26 Grant Funded Capital Projects $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 27 Sewer Funded Capital Projects $2,090,000 $855,000 $773,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 28 Existing Internal Loan Repayment $298,000 $301,000 $298,000 $300,000 $301,000 $152,000 $0 $0 $0 $0 $0 $0 29 New Debt Service $0 $849,000 $849,000 $849,000 $849,000 $849,000 $849,000 $849,000 $849,000 $849,000 $849,000 30 Total Capital Expenses $7,925,000 $2,181,000 $3,542,000 $6,586,000 $3,964,000 $7,011,000 $5,863,000 $5,958,000 $6,112,000 $6,270,000 $6,432,000 $6,600,000 31 Total Revenue Requirement $17,867,000 $13,111,000 $15,041,000 $19,006,000 $17,072,000 $21,057,000 $20,772,000 $21,761,000 $22,858,000 $24,157,000 $25,458,000 $26,944,000 32 Beginning Year Balance $6,719,000 $1,785,000 $3,522,000 $4,928,000 $4,038,000 $6,340,000 $6,082,000 $7,459,000 $8,851,000 $10,170,000 $10,933,000 $11,627,000 33 Surplus/(Shortfall)($4,934,000)$1,737,000 $1,406,000 ($890,000)$2,302,000 ($258,000)$1,377,000 $1,392,000 $1,319,000 $763,000 $694,000 $498,000 34 End of Year Balance $1,785,000 $3,522,000 $4,928,000 $4,038,000 $6,340,000 $6,082,000 $7,459,000 $8,851,000 $10,170,000 $10,933,000 $11,627,000 $12,125,000 35 Combined Reserve Target $6,620,000 $7,116,000 $7,823,000 $8,285,000 $8,629,000 $9,024,000 $9,379,000 $9,826,000 $10,298,000 $10,868,000 $11,438,000 $12,097,000 36 Debt Coverage Ratio na na 5.48 6.36 7.03 7.78 8.53 8.66 8.75 8.28 8.39 8.36 * The sufficiency of capacity charge revenue to fund these projects was not within the scope of this study. RESOLUTION NO. 2025-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ADOPTING WATER SERVICE RATES (YEARS 2026-2029) WHEREAS, the City exercises its constitutional authority to establish, operate, and regulate a water service system, pursuant to California Constitution, Article XI, section 7, and as set forth in Rohnert Park Municipal Code Chapter 13.44; and WHEREAS, Section 13.44.030 of the Rohnert Park Municipal Code provides that the City Council shall, by resolution, establish rates for water service; and WHEREAS, Resolution No. 2022-020, adopted by City Council on February 8 2022, established water service rates which were enacted for 2022 - 2026, with authorized annual increases January 1 of each year; and WHEREAS, the City hired Hildebrand Consulting (“Consultant”) to review the City’s current water service rates to determine if they generate sufficient revenue over time to pay for the City’s ongoing costs to provide the water service, including costs for maintenance and replacement projects, ongoing operations costs, and any planned major capital projects; and WHEREAS, Consultant prepared the 2025 Water Rate Study Report dated September 15, 2025, ("Rate Study") that determined the total costs of providing the water service utility to City customers and calculated the proposed water service rates to be charged to each customer class based on their proportionate impact on the water service system (the Rate Study is incorporated herein by reference); and WHEREAS, at a public meeting of the City Council on August 26, 2025, the City Council approved Resolution No. 2025-066 to establish Utility Rate Setting Procedures (for Water Rates and Sewer Rates), by which the City provides an opportunity for property owners and tenants to submit to the City a written objection to identify substantive reasons why a proposed update to utility rates does not comply with legal requirements under California Constitution Article XIII D, Section 6 (a.k.a., Proposition 218), and this process must be followed by property owners and tenants as a condition to challenging utility rates in court (a requirement to exhaust administrative remedies in accordance with “AB 2257,” Government Code Section 53759.1); and WHEREAS, at a public meeting of the City Council on September 23, 2025, City staff presented the Rate Study which found: (a) current water service rates are insufficient to support the increasing costs of operation, maintenance and replacement of the City’s water system, (b) additional revenue is needed to cover the total costs of City water service, and (c) an increase in water service rates to be paid by City customers is correspondingly needed and recommended to be implemented for the remainder of fiscal year 2026 along with annual adjustments each July 1 thereafter until July 1, 2029; and WHEREAS, at a public meeting of the City Council on September 23, 2025, City staff presented the Rate Study which also found: that it is necessary to update the Water Resolution 2025-090 Page 2 of 5 Shortage Surcharge Policy which is a tool the City would use to reduce the (potentially severe) financial impacts associated with reduced water sales and increases in operating costs during a drought or other water shortage event; and WHEREAS, the Rate Study, along with supporting notices and documents, has been made available to the public (online and in paper copy form at the City Clerk’s office since September 26, 2025); and WHEREAS, the Rate Study recommends the rate adjustments to achieve several objectives, including: • Adequate revenues to meet the utility’s ongoing service and financial obligations that will keep up with inflation; • Adequate revenues to support the needs of the utility’s capital program. WHEREAS, pursuant to California Constitution Article XIII D, Section 6 (a.k.a., Proposition 218), prior to extending, imposing or increasing water rates for a property-related service, the City must provide property owners notice at least 45 days before a public hearing regarding modifications to the water rates. The notice must contain an explanation of: (1) the amount of the propose rates, (2) the basis on which the rates are calculated, (3) the reason for the rate modifications, (4) the date, time and place of a public hearing to consider the rate modifications, and (5) the rights of property owners to submit written protests to the proposed rate modifications. The proposed rate modifications may not be imposed if, prior to the close of the public hearing, written protests are submitted by property owners or tenants representing a majority of the properties subject to the modified rates (“majority protest”); and WHEREAS, at the September 23, City Council meeting, Council directed staff to mail the required notice of public hearing to be held on December 2, 2025, to consider adoption of the recommended increased water service rates; and WHEREAS, notice of the public hearing to consider proposed adjustments to the water rates was mailed at least 45 days prior to the scheduled public hearing as required by state law (California Constitution Article XIII D, Section 6), and that notice identified the deadline of November 12 at 5:00 p.m. for property owners or tenants to submit a written objection in accordance with AB 2257; and WHEREAS, on December 2, 2025, the City Council held a duly noticed public hearing on the water service rates identified in this Resolution, and considered the Rate Study, the agenda report and supporting documents presented by City Staff, any public comments received prior to that hearing, and all information and public comments related to this matter as presented at the hearing (specifically including any written objections or written protests against the proposed water service rates); and WHEREAS, prior the time of closing the public hearing, the City Council considered any written objections and written responses prepared by City staff and determined that no clarification or reduction to the proposed water service rates were warranted, based on the criteria of AB 2257; and Resolution 2025-090 Page 3 of 5 WHEREAS, at the time of closing the public hearing for Council’s consideration of this Resolution on December 2, 2025, the City had not received written protests from a majority of properties subject to the water service rates, and therefore, a majority protest to the proposed increase in water rates described in this Resolution does not exist. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that effective January 1, 2026, the water service rates set forth in Exhibit “A” are hereby approved, as described below. A. The rates set forth in the Table 1 rate schedule column labeled “January 1, 2026” on Exhibit “A” shall be effective January 1, 2026 Upon that effective date: (1) City staff is directed to bill customers at those water service rates; and (2) water rates previously approved by City Council under Resolution No. 2022-020 are hereby repealed and replaced by these rates. B. Thereafter, water service rates set forth on Table 1 of Exhibit “A” in each column respectively labeled: July 1, 2026, July 1, 2027, July 1, 2028, and July 1, 2029, shall be effective on the date that is the later of: (1) July 1 of the year identified on each respective column, and (2) thirty days after the date that written notice is mailed to customers in accordance with Government Code Section 53756(d). The Finance Director, or designee, is directed to mail the written notice to each customer not less than 30 days before the effective date of each of the annual adjustments, including an identification of the effective date of the adjustment. Upon the effective date of each annual adjustment, City staff is directed to bill customers at the water service rates set forth in the corresponding rate schedule column. C. The Temporary Water Shortage Surcharge Structure Rates set forth in Table 2 of Exhibit “A” shall be effective during the time in which the City Council has publicly declared a water shortage under Stage 1 through Stage 6, with the rates in effect under the relevant column for Stage 1 through Stage 6. BE IT FURTHER RESOLVED that the City Council hereby finds that the above recitals are true and correct, and, accordingly, are incorporated as a material part of this Resolution. BE IT FURTHER RESOLVED that, after due consideration of the entire record identified in this Resolution, particularly the analysis set forth in the Rate Study, the City Council hereby finds that the water service rates approved by this Resolution are excluded from the definition of a “tax,” and the water service rates are therefore not subject to voter approval, in accordance with California Constitution, Article XIII C, Section 1(e)(7) [for the first finding, below], California Constitution, Article XIII D, Section 6(c) [for the second finding, below], and California Constitution, Article XIII D, Section 6(b) [for the third through seventh findings, below]: The City Council hereby finds that the water service rates approved by this Resolution: 1. are “property-related fees” imposed in accordance with California Constitution, Article XIII D; 2. are fees or charges for “water services”; Resolution 2025-090 Page 4 of 5 3. will generate revenue in an amount that is no more than necessary to cover the reasonable cost of providing the water service described in the Rate Study. The water service described in the Rate Study includes the City’s costs of operation, maintenance, repair, and replacement of the water system; 4. will generate revenue that will not be used for any purpose other than that for which the charge is imposed, to support the City’s costs of providing the water service. Revenue from the water service rates will be kept in a separate fund used only for costs related to the provision of water service; 5. are allocated and imposed on ratepayers in a manner that is based on the ratepayer’s burdens on, and benefits received from, the water services described in the Rate Study, so that the water service rates do not exceed the proportional cost of the service attributable to the ratepayer’s property based upon pipe size connected to and water consumption for each; 6. will not be imposed upon any parcel for which water service is not immediately available. 7. are charges imposed for providing water service which is a specific governmental service provided directly to the ratepayer that is not provided to those not charged. The water service rates will not be used for general governmental services that are available to members of the public who are not required to pay for those services. BE IT FURTHER RESOLVED that the City Council hereby finds that this resolution is not a project within the meaning of Section 15378 of the CEQA (California Environmental Quality Act) Guidelines because it has no potential for resulting in physical change in the environment directly or ultimately. In the event that this resolution is found to be a project under CEQA, it is subject to the CEQA exemptions contained in CEQA Guidelines section 15273(a) because it constitutes the establishment of charges for the purpose of obtaining funds to meet the water utility's financial and service obligations for ongoing operation and maintenance, debt service, and capital improvements within existing service areas, and CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility of a significant effect on the environment. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 2nd day of December, 2025. CITY OF ROHNERT PARK ____________________________________ Gerard Giudice, Mayor Resolution 2025-090 Page 5 of 5 ATTEST: _____________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ______________________________ Michelle Marchetta Kenyon, City Attorney Attachments: Exhibit A, 5 Year Schedule of Proposed Rates and Water Surcharge Policy CITY OF ROHNERT PARK ATTEST: ADAMS: _________ELWARD: _________ RODRIGUEZ: _________ SANBORN: _________ GIUDICE: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Exhibit A to Resolution 2025-090 City of Rohnert Park Water Rates Effective January 1, 2026 Table 1 - Five Year Water Rate Schedule Table 2 - Temporary Water Shortage Surcharge Structure January 1, 2026 July 1, 2026 2 July 1, 2027 July 1, 2028 July 1, 2029 Rate Revenue Increases:14.0% 9.0%9.0%7.0%6.0% Current Usage Rates ($/gal.) Single Family Usage Rate Tier 11 $0.004133 $0.004712 $0.005136 $0.005598 $0.005990 $0.006349 Tier 2 $0.005718 $0.006519 $0.007106 $0.007746 $0.008288 $0.008785 Multi-Family and Non-Residential Usage Rate Uniform Rate $0.005013 $0.005715 $0.006229 $0.006790 $0.007265 $0.007701 Fixed Monthly Service Charges Up to 1"$34.30 $39.10 $42.62 $46.46 $49.71 $52.69 1.5"$63.99 $72.95 $79.51 $86.67 $92.74 $98.30 2"$99.62 $113.57 $123.79 $134.93 $144.37 $153.04 3"$182.75 $208.34 $227.09 $247.52 $264.85 $280.74 4"$301.52 $343.73 $374.67 $408.39 $436.98 $463.19 6"$598.45 $682.23 $743.63 $810.56 $867.30 $919.34 8"$954.75 $1,088.42 $1,186.37 $1,293.15 $1,383.67 $1,466.69 Monthly Fire Protection Service Charge 2"$25.80 $29.41 $32.06 $34.94 $37.39 $39.63 3"$32.85 $37.45 $40.82 $44.49 $47.61 $50.46 4"$41.08 $46.83 $51.05 $55.64 $59.53 $63.11 5"$50.47 $57.54 $62.71 $68.36 $73.14 $77.53 6"$55.15 $62.87 $68.53 $74.70 $79.93 $84.72 8"$75.09 $85.60 $93.31 $101.70 $108.82 $115.35 10"$90.35 $103.00 $112.27 $122.37 $130.94 $138.80 12"$105.60 $120.38 $131.22 $143.03 $153.04 $162.22 1 For the first 3,000 gallons per month 2 This marks a change from the current practice of changing rates on the first of the calendar year. Proposed Normal Supply Stage 1 Voluntary Stage 2 Mandatory Stage 3 Mandatory Stage 4 Mandatory Mandator y Stage 6 Mandatory Assumed Demand Reduction-->None 5%15%25%35% 45% 50% Water Shortage Surcharge 1-->None None 5%10% 17% 22% Water Usage Rate with Surcharge Applied ($/gallon)2 Single Family Residential Tier 1 (0 to 3,000 gal/mo)$0.004712 $0.004712 $0.004712 $0.004950 $0.005180 $0.005510 $0.005750 Tier 2 (above 3,000 gal/mo)$0.006519 $0.006519 $0.006519 $0.006840 $0.007170 $0.007630 $0.007950 Multi-Family and Non-Res. (all water)$0.005715 $0.005715 $0.005715 $0.006000 $0.006290 $0.006690 $0.006970 Hydrant Meters $0.007960 $0.007960 $0.007960 $0.008360 $0.008760 $0.009310 $0.009710 Fixed Monthly Charge 3 Service Charge Notes: declared by the City Council. 2 This table shows the temporary water shortage surcharges applied to the proposed rate increases for FY 2025/26 for illustrative purposes. -------------- No changes to the service charge ---------------- 1 Temporary water shortage surcharges are incremntal increases in the normal water usage rates appplied during periods of water shortage, as The percentages shown in this table would be applied to any then-current rates in future years. 3 No changes to the fixed monthly services charges would be imposed as a result of declared water shortages. RESOLUTION NO. 2025-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ESTABLISHING UTILITY RATE SETTING PROCEDURES (FOR WATER RATES AND SEWER RATES) UNDER PROPOSITION 218, AND ASSEMBLY BILL 2257 GOVERNMENT CODE SECTIONS 53750 THROUGH 53759.2); AND REPEALING RESOLUTION NO. 2011-25 WHEREAS,The City of Rohnert Park("City")provides utility services for water service and sewer service to property owners(who may also be referred to as"owners")within the relevant City service area, and establishes the amount of water rates and sewer rates to be charged customers in accordance with Rohnert Park Municipal Code ("Municipal Code") Chapter 13.44 and applicable law; and WHEREAS, California law authorizes the City to charge a fee to the property owners or property owners' "tenants" (who may be collectively referred to as "ratepayers" or"customers") for the proportionate cost of providing water services and sewer services to each customer in accordance with the procedural and substantive requirements of the voter-approved ballot measure known as "Proposition 218" (California Constitution Article XIII D; as it is implemented by the Legislature at Government Code sections 53750—53759.2;and as it has been judicially interpreted by appellate court decisions). The City refers to those fees as water rates and sewer rates (which may be referenced herein individually as"water rates"or"sewer rates,"or referenced collectively as"rate"or"rates"); and WHEREAS, Under Proposition 218, the City's water rates and sewer rates are each considered to be a "fee" for a "property-related service" (also referred to as a "property-related fee"), subject to the particular requirements of Constitution Article XIII D, Section 6. A property- related fee is one imposed upon any parcel or person as an incident of property ownership. In general, the City may only increase its existing rates if the City (1) calculates the rates in accordance with Proposition 218, (2) conducts a public hearing before the City Council ("City Council"), as described in this resolution, and (3) a"timely written protest" is not submitted by property owners representing a majority of the parcels served by the City; and WHEREAS, Under Government Code sections 53759.1 and 53759.2 ("AB 2257"; Chapter 561, Statutes of 2024), the City may establish a supplemental process for objecting property owners to exhaust administrative remedies, also described in this resolution, by which the City will take specified actions in response to any "timely written objection." Any timely written objection will also be counted by the City as a timely written protest. However, under this process, only an owner who submits a timely written objection will have a right to challenge a proposed increase in sewer service charges through a legal proceeding. (These supplemental processes were authorized by Assembly Bill No. 2257, Chapter 561, Statutes of 2024, effective January 1, 2025.); and WHEREAS, the purpose of this resolution is to provide a meaningful opportunity for a property owner to submit a written objection to a proposed new or increased rates before resorting to litigation after the new or increased rates are approved by the City Council; and WHEREAS, this resolution is intended to provide a procedure for property owners to submit a written objection regarding a new or increased rates to the City's attention early in the rate consideration process, and to provide an opportunity for the City to address or resolve any objections before the City Council makes a final decision on whether to adopt a proposed rate pursuant to Proposition 218; and WHEREAS, this resolution will identify the process the City will follow in order to implement the administrative remedies to be exhausted by property owners under Government Code sections 53759.1.In general,the City will make available the proposed rates,post the written basis for the proposed rates on its internet website,provide 45 days for a property owner to review the proposed rates and timely submit to the City a written objection to the rates that specifies the grounds for alleging noncompliance with Proposition 218, and require the City to consider and respond in writing to timely submitted objections prior to the close of the public hearing described in these recitals; and WHEREAS, for any rates approved by the City implementing the procedures described in this resolution, a person or entity shall be prohibited from bringing a judicial action or proceeding alleging noncompliance with Article XIII D of the California Constitution for those rates, unless that person or entity has timely submitted to the City a written objection to that rate that specifies the grounds for alleging noncompliance with Proposition 218; and WHEREAS, the City Council hereby intends to adopt the exhaustion of administrative remedies procedure as outlined in Government Code section 53759.1, and the administrative record principles contained in Government Code section 53759.2; and WHEREAS, the City Council previously adopted Resolution No. 2011- 25 to establish procedures for conducting protest hearings for property related fees (such as the water rates and sewer rates) in accordance with Proposition 218, and the City intends Resolution No. 2011-25 to be superseded and replaced by this resolution in order to establish procedural implementation of Proposition 218 as well as AB 2257. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert Park, as follows: A. The City Council hereby adopts the utility rate setting procedures attached hereto as Exhibit "A," and incorporated herein by reference ("Utility Rate Setting Procedures"). The Utility Rate Setting Procedures explicitly incorporate and implement the requirements contained in Proposition 218 and the procedures by which property owners are required to exhaust administrative remedies as set forth in Government Code section 53759.1, subdivision(c). B. For any rate adopted or approved by the City implementing the procedures described in this resolution, a person or entity shall be prohibited from bringing a judicial action or proceeding alleging noncompliance with Article XIII D of the California Constitution for those rates,unless that person or entity has timely submitted to the City a written objection to those rates in accordance with this resolution that specifies the grounds for alleging noncompliance with Proposition 218. C. The City Council hereby adopts the administrative record principles contained in Government Code section 53759.2. Resolution 2025-066 Page 2 of 3 D. This resolution will take effect immediately upon adoption by City Council, and will apply to any proposed new or increased rates of which notice is provided in accordance with this resolution. E. The City Council authorizes the City Manager to take such other and additional actions as may be reasonably necessary to implement the purpose of this resolution and implement the exhaustion of administrative remedies procedure adopted herein. F. The City Council hereby repeals Resolution No. 2011-25. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 26th day of August, 2025. CITY . 40, O ERT PARK y-A.W. IdGi •' ,ayor ATTEST: Sylvia Lopez Cuevas, City Clerk AP R D AS TO FORM: ich lle Marche enyon, City Attorney Attachments: Exhibit A, Utility Rate Setting Procedures ADAMS ELWARD: 4 V 4_ RODRIGUEZ: SANBORN. GIUDICE: AYES: ( 5. NOES: (AB NT: ( ) ABSTA A Resolution 2025-066 Page 3 of 3 Resolution No. 2025-066 (Exhibit “A”) Page 1 of 6 Utility Rate Setting Procedures These “Utility Rate Setting Procedures” (“Procedures”) describe the processes that will be followed by the City of Rohnert Park (“City”) in establishing any new or increased water rates or sewer rates, as summarized in the Resolution identified in the header of this Exhibit “A.” The Utility Rate Setting Procedures include compliance with Proposition 218 as well as the procedures for exhausting administrative remedies under Government Code section 53759.1 known as “AB 2257”). 1. Overview of Exhaustion Procedure (AB 2257) The City will follow the “exhaustion procedure” set forth herein, to be conducted concurrently with the Proposition 218 process, for the City Council’s consideration of any proposed new or increased water rates or sewer rates. This exhaustion procedure shall be conducted in accordance with “Proposition 218” (California Constitution Article XIII D; as it is implemented by the Legislature at Government Code sections 53750 – 53759.2; and as it has been judicially interpreted by appellate court decisions), and the particular procedures set forth in Government Code section 53759.1. The exhaustion procedure provides an opportunity for record owners to submit a “timely written objection” to identify substantive bases for asserting proposed water rates or sewer rates do not comply with Proposition 218. NOTE that a “record owner” may be referred to in these Procedures as the “owner” or property owner”; and a “record owner” shall include a tenant who is directly liable to pay the rates. The processes described herein may be referred to as “these Procedures.” As used in these procedures, the term “rates” may be used to refer to a proposed update to either the City’s water rates or sewer rates. a. City staff will post on its internet website a notice of the exhaustion procedure, and this notice will be prominently incorporated in the Proposition 218 public hearing notice mailed to each record owner. b. The notice will identify the date and time by which timely written objections must be submitted to the City, and the date will be no less than 45 calendar days after the notice is mailed to record owners. c. City staff will review timely written objections and draft written responses providing the substantive basis for retaining or altering the proposed rates in response to the written objections. City staff will present its written responses to the City Council prior to the close of the public hearing for the Proposition 218 protest hearing, and the City Council will review to determine whether action is needed in response to the written objections or written responses. d. Following the City Council’s review and response to timely written objections and written responses, it is within the discretion of the City Council to proceed with the Proposition 218 protest hearing process, as described herein, to consider approval of the proposed rates. e. Rate Challenger Must Exhaust Administrative Remedies. No claim, suit for damages, suit for injunctive relief, petition for writ of mandamus, or administrative or judicial proceeding shall be brought against the City (including the City Council, or its Resolution No. 2025-066 (Exhibit “A”) Page 2 of 6 employees, officers, or designees) regarding a challenge to the proposed rates unless the challenging party first exhausts its administrative remedies by complying with these Procedures and submitting to the City a timely written objection. 2. Notice of Proposition 218 Public Hearing and Initiating Exhaustion Procedure (AB 2257) Prior to approving or imposing any new or increased rates, the City will conduct a public hearing and provide prior written notice to each record owner of the hearing and the exhaustion procedure as described in these Procedures. To the extent the City sends a regular billing statement for water service or sewer service provided to a “customer” (e.g., a “tenant” or other ratepayer”) who is not the record owner, the City will also mail the written notice to the customer at the address for the billing statement. The City will mail the public hearing notice to each record owner no later than 45 days prior to the public hearing. The contents of the hearing notice will include: a. Compliance with Proposition 218: 1) The date, time, and location of the public hearing. 2) The amount of the rates imposed on each parcel. 3) The basis upon which the amount of the proposed rates were calculated. 4) The reason for the rates. 5) The location to which owners must submit written protests via mail, or personal delivery. 6) If required by Government Code section 54354.5, the notice will identify the opportunity for record owners to be heard as to whether the proposed rates are not in compliance with any requirements of the Revenue Bond Law of 1941 Government Code Sections 53000 – 55821), including: (a) are discriminatory or excessive, or (b) will not be sufficient under the provisions of any outstanding revenue bonds (including Government Code section 54515). 7) How members of the public may obtain additional information regarding the proposed new or increased fee, including a link to information that is available on the City’s website or by requesting a mailed copy. This may include a copy of the resolution or ordinance by which the proposed new or increased rates are proposed to be adopted. b. Compliance with the Exhaustion Procedure for Written Objections. If the City chooses to follow the exhaustion procedure for written objections, concurrently with mailing the public hearing notice, the City will post on its internet website the written basis for the proposed rates and a link to the Proposition 218 public hearing notice which will be supplemented with the following prominently displayed information: 1) The “deadline” (date and time) by which a “timely written objection” must be submitted to the City. The deadline will be no earlier than 45 days after the City mails to property owners the notice of the public hearing. Resolution No. 2025-066 (Exhibit “A”) Page 3 of 6 2) The location to which written objections must be submitted to the City via mail, or personal delivery. 3) All substantive requirements for submitting a written objection. The record owner must comply with the requirements set forth in Procedures section 3, below, including specifying the grounds on which the owner alleges the proposed new or increased rates does not comply with Proposition 218. 4) Notice that: (a) any person’s failure to submit a timely written objection bars any right of that person to challenge the proposed new or increased fee through a legal proceeding; and (b) there is a 120-day statute of limitations for challenging the proposed new or increased rates (in accordance with Government Code section 53759). c. The City will mail the public hearing notice to each record owner of a parcel that is subject to payment of the new or increased fee. The notice shall be mailed to owner’s address shown on the last equalized property tax assessment roll. 1) There is a rebuttable presumption that the most recent equalized property tax assessment roll of the Sonoma County Recorder is sufficient evidence of the record owner of each parcel. A person may rebut the presumption by providing to the City written proof of ownership. 2) The City Clerk, or designee, may certify by affidavit the proper mailing of notices described in these Procedures, and any such affidavit shall constitute conclusive proof of mailing in the absence of fraud. 3) Failure of any person to receive notice shall not invalidate the hearing or its results. 4) The City will also provide supplemental notices to the address where the City customarily mails the billing statement for rates. d. Concurrently with publishing and mailing the public hearing notice, the City will post on its website relevant information regarding the proposed new or increased fee including a copy of the cost of service analysis (which may be referred to as a “rate study”) which provides documentation of compliance with all substantive requirements of Prop 218 regarding the calculation of the amount of the proposed new or increased fee. 3. Requirements for Submitting Timely Written Objections (AB 2257) For the purpose of considering written objections, the City will consider the term “record owner” to include tenancies of real property where tenants are directly liable to pay the rates to the City (consistent with Proposition 218; California Constitution Article XIII D, Section 2(g)). In order for a record owner to submit a timely written objection, it must: a. Be received by the City at the location identified on the public hearing notice, no later than the deadline identified on the public hearing notice. The deadline may be no earlier than 45 days after the City mails to record owners the notice of public hearing. Resolution No. 2025-066 (Exhibit “A”) Page 4 of 6 b. Be in writing (1) identifying the name of the record owner, and the street address or assessor’s parcel number (or other clear identification) of the property subject to the rates; and (2) signed by the record owner. c. Specify the grounds for alleging the proposed rates do not comply with Proposition 218. The grounds must identify (i) the substantive requirement of Proposition 218, and (ii) the reason the proposed rates do not comply with that requirement. For any proposed new or increased “fee” for a property-related service (such as water rates or sewer rates), relevant substantive requirements of Proposition 218 include: 1) Revenues derived from the rates shall not exceed the funds required to provide the property related service (water service or sewer service). 2) Revenues derived from the rates shall not be used for any purpose other than that for which the fee or charge was imposed. 3) The amount of the rates shall not exceed the proportional cost of the service attributable to the parcel. 4) No rates may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. Rates based on potential or future use of a service are not permitted. 5) No rates may be imposed for general governmental services including, but not limited to, police, fire, ambulance or library services, where the service is available to the public at large in substantially the same manner as it is to property owners. 4. Requirements for Submitting Timely Written Protests (Proposition 218) For the purpose of considering and counting written protests, the City will consider the term record owner” to include tenancies of real property where tenants are directly liable to pay the rates to the City (consistent with Proposition 218; California Constitution Article XIII D, Section 2(g)). In order for a record owner to submit a timely written protest, to be considered as a part of the Proposition 218 protest hearing described in Section 6, below, it must: a. Be received by the City at the location identified on the public hearing notice, no later than the close of the public testimony portion of the public hearing. b. Be in writing (1) identifying the name of the record owner, and the street address or assessor’s parcel number (or other clear identification) of the property subject to the rates; and (2) signed by the record owner. A written protest must be submitted in paper form. Any protest will not satisfy this requirement if it is submitted in any non-paper format such as: email, facsimile, or oral protest via telephone or in person. c. Must clearly identify that the record owner opposes the proposed new or increased rates that are the subject of the hearing. Resolution No. 2025-066 (Exhibit “A”) Page 5 of 6 d. Will only be counted as one protest per parcel. That means if any one or more record owners of a parcel submits a timely written protest (or timely written objection) for the same parcel, it will be counted as one timely written protest. e. Record owners of multiple parcels within the City may file one protest for each parcel owned within the City’s service area. f. A record owner may withdraw a written protest only if the withdrawal is submitted in writing by the record owner clearly indicating an intent to withdraw for an identified property, and it is received by the City at the location (and no later than the time) for submitting written protests. After a written protest is withdrawn, a record owner may submit a new or replacement written protest in accordance with the requirements of these Procedures. No other modification to a timely written protest may be made. g. The City Clerk shall take custody of all submitted written objections and written protests. 1) In order to protect the integrity of the procedures for considering written objections and written protests as described in these Procedures, all written objections and written protests shall remain confidential until the City Manager (or designee) has determined they may be published in accordance with the criteria in paragraph 4(g)(2). 2) Any submitted written objection and written protest shall be a public record; however, the City may withhold disclosure if the City determines that the public interest served by not disclosing clearly outweighs the public interest served by disclosure under Government Code section 7922.000. As a general rule, the City finds there is a substantial public interest in not disclosing written objections and written protests to protect the integrity of the process described herein during the time that: (A) written objections are still being submitted and (B) prior to the time that the Brown Act meeting agenda is posted (e.g., at least 72 hours before a regular meeting under Government Code section 54954.2). 5. City’s Response to Timely Written Objections (AB 2257) At the close of the written objection period, City staff shall review timely written objections (as defined in Section 3, above) and shall draft written responses to the written objections. The City’s written response will include: (i) the grounds on which the objection is (or is not) resulting in amendments to the proposed new or increased rates; and (ii) an explanation of the substantive basis for retaining or altering the proposed new or increased rates. City staff shall present the written responses to the City Council at the public meeting that was specified in the public hearing notice described in Section 2, above. a. In accordance with the Brown Act, the public will be provided an opportunity to address the City Council prior to the Council’s action related to the timely written objections and written responses. (See Government Code section 54954.3(a).) b. In accordance with Government Code section 53759.1(d), the City Council, in exercising its legislative discretion in considering timely written objections and written Resolution No. 2025-066 (Exhibit “A”) Page 6 of 6 responses, shall determine for the proposed new or increased rates whether further review, clarification, or reduction is needed, and whether to proceed to the Proposition 218 protest hearing. 6. Conducting the Proposition 218 Protest Public Hearing If the City Council determines to proceed to the Proposition 218 protest public hearing for proposed new or increased rates (as previously noticed in accordance with Section 2, above), the public hearing shall be conducted consistent with the following: a. The City Council will open the public hearing and consider all evidence presented during the hearing including the public hearing notice and all documents referenced therein (particularly including the Rate Study), all written objections (AB 2257), written responses, written protests, and any testimony, documents, or information presented during the public hearing. b. Prior to closing the public hearing, the City Council will request if there are any additional written protests, under Proposition 218, to be submitted to (or withdrawn from) the City. c. The City Council will then close the public hearing and request a report from the City Clerk to identify the number of timely written protests compared to the total number of parcels subject to the new or increased fees. The City Clerk shall seek legal advice from the City Attorney if there are any questions regarding the counting of timely written protests that meet the requirements of these Procedures. 1) A majority protest exists only if the number of timely written protests exceeds one-half of the parcels served by the City. 2) If the City Clerk determines that additional time is needed to tabulate timely written protests, the City Council shall recess or continue the public meeting to provide sufficient time for the City Clerk to complete the tabulation. 3) If the City Clerk determines that there is a majority protest, the City shall not impose the new or increased rates. 4) If the City Clerk determines that there is not a majority protest, the City Council shall continue its deliberations and take action on the proposed new or increased rates. 5) The City Clerk’s determinations under these Procedures shall be the final determination of the City subject to appropriate judicial review. This shall include the City Clerk’s determinations that: (a) a written protest meets the requirements for a timely written protest in accordance with these Procedures; or (b) a majority protest has (or has not) been submitted for the proposed rates. City of Rohnert Park Written Response to Written Objections and Submittals for Proposed Adjustments to Water Rates and Service Charges (AB 2257 – Government Code Sections 53759.1 and 53759.2) The City of Rohnert Park (“City”) provides this written response to timely written objections related to the City’s proposed approval of updates to water rates and service charges (hereinafter “water rates”). This response also includes responses to submissions received by the City that are related to the water rates, were received by the City during the time for submitting written objections, but which do not meet the requirements for filing a “timely written objection” in accordance with Government Code Section 53759.1 and City Resolution No. 2025-006. By September 26, 2025 (which was at least 45 days prior to December 2, 2025), the City mailed the “Notice of Public Hearing” (Exhibit “A”) to each record owner served by City water services, and the City posted the Notice of Public Hearing on the City’s webpage (https://www.rpcity.org/586/Water-Sewer-Rate-Updates-What-to-Know). The Public Hearing Notice also prominently identified supplemental documents that were concurrently posted on the City’s webpage, notably including a copy of the Rate Study that identifies each parcel to be charged, the amount of the rates, the basis upon which the rate was calculated, and the reason for the change in rates. The Rate Study was included on the City’s webpage, and it is labeled “2025 Water Rate Study Report” (dated September 15, 2025, prepared on behalf of the City by Hildebrand Consulting). The Public Hearing is scheduled for December 2, 2025, for the City of Rohnert Park City Council (“City Council” or “Council”) to consider a recommended update to water rates, in accordance with the requirements of “Proposition 218” (California Constitution Article XIII D, Section 6) for approving increases to “property related fees.” The Proposition 218 hearing process includes the opportunity for property owners to submit a “Written Protest” prior to the close of the public hearing, and the City is prohibited from approving the increase if there is a “majority protest.” There is a “majority protest” if the City receives timely written protests from owners representing more than 50% of the parcels served by City water service. The Public Hearing Notice also provided an opportunity for property owners to submit to the City a “Written Objection” to the proposed rate increases by no later than the identified “deadline” of November 12, 2025, at 5:00 p.m. Any written objection is required to identify the grounds for alleging the City did not comply with Proposition 218. In accordance with “AB 2257,” the City is required to provide a written response at the public hearing for each timely written objection received prior to the deadline (“AB 2257” is Assembly Bill 2257, Chapter 561, Statutes of 2024; codified at Government Code Sections 53759.1 and 53759.2). As of the time of the deadline, the City had received one “Written Objection” (the Bartle letter identified on Exhibit “A,” attached hereto). Therefore, the City has prepared the “Written Response” to the Written Objection as set forth on Exhibit B (attached hereto). The Written Response provides the grounds and substantive bases for which the Response to Written Objections and Protests (2025-11-17) Page 2 of 2 concerns identified in the Written Objection does not result in a justification to amend the proposed increases to water rates, as described in the Notice of Public Hearing. Other than the Written Objection identified above, the City received the five other “Submittals” also identified on Exhibit A from property owners prior to the deadline of November 12, 2025, at 5:00 p.m. The Submittals were identified by the owner as a protest and/or an objection to the proposed update to the water rates. However, none of the Submittals meet the definition of a timely “written objection” (as defined by California Government Code Section 53759.1(c)(4)) since they do not specify the grounds for alleging the proposed water service rates do not comply with the requirements of Proposition 218 (California Constitution Article XIII C, Section 6). Although the City is not legally obligated under AB 2257 to provide a written response to the Submittals, the City provides this written information (including Exhibit B) to explain how the concerns raised in the Submittals do not establish grounds for amending or altering the proposed adjustments to the City’s water rates. As documented on the Notice of Public Hearing, which included documents available on the City website (https://www.rpcity.org/586/Water-Sewer-Rate-Updates-What-to- Know), the City calculated the amount of the proposed water service rates in accordance with Proposition 218 in order to charge each customer the amount needed to pay the proportionate cost of providing water service to each property owner. The City complied with the Proposition 218 requirement that rates be set in an amount proportional to the cost of service attributable to each parcel, as documented in the Rate Study at https://www.rpcity.org/586/Water-Sewer-Rate-Updates-What-to-Know. Conclusions and Recommendations Therefore, City staff recommends that the City Council: (a) consider the substance of the timely written objection and the written response from City staff; and (b) determine the timely written objection does not result in any amendment to or alteration of the proposed water rates, based on the analysis included on the City’s website (notably including the Rate Study) and presented as a part of the public hearing on December 2, 2025, which provides the substantive bases for the City Council’s approval of the water rates as proposed. Exhibit B Written Responses to Timely Written Objections and Submittals 1. Ayat Letter Response: • The City has met its burden of proving that the proposed water rates proportionately recover costs from ratepayers based on the cost to provide service as demonstrated by the 2025 Water Rate Study. • As presented during the City Council meeting of September 23, 2025, the City has documented that the proposed water rates for Rohnert Park continue to be one of the lowest rates among other cities in the region. • The City’s water rates generate revenue to pay for the cost of providing water service. As costs for service continue to increase, the City increases rates in order to continue providing safe, reliable, and efficient operations of the water system for the benefit of all customers. • Finding: This letter does not specify any grounds for alleging the proposed water rates do not comply with Proposition 218, as required by Government Code Section 53759.1. 2. Bartle Letter Response: • While the letter identifies a comparison of past rate structures to the City’s proposed rate structure, the City met its obligations under Proposition 218 to clearly identify the amount of the proposed water rates in the chart identified in the mailed Notice of Public Hearing. The Notice of Public Hearing also included a link to a webpage with additional detailed information, including the 2025 Water Rate Study, as well as a phone number to contact the City if any customer has more questions about how to calculate their bill. • The Rate Study Financial Plan in Section 2 includes an explanation of the costs covered by the fixed monthly service charge for City costs that do not vary based on volume of water used, compared to the Usage Rates for costs that do vary based on volume of water used. The Rate Study also explains the Water Shortage Surcharge Policy at Section 3. • The City carefully maintains its accounts for the revenue received and expenses incurred in providing water service to its customers, and water rate revenue is not used to pay for costs not related to providing water service. • The Rate Study Section 2.10 describes how the City establishes and uses reserve funds, including an Operating Reserve and a Rate Stabilization Reserve. 3. Finding: The City has documented that the proposed water rates comply with the requirements of Proposition 218.Eads Letter Response: • As presented during the City Council meeting of September 23, 2025, the City has documented that the proposed water rates for Rohnert Park continue to be one of the lowest rates among other cities in the region. • Finding: This letter does not specify any grounds for alleging the proposed water rates do not comply with Proposition 218, as required by Government Code Section 53759.1. 4. Henris Letter Response: • The proposed rates will generate revenue that does not exceed the cost of providing water service as set forth in the 2025 Water Rate Study. The City maximizes the efficient and sustainable use of local groundwater supplies, as identified in Rate Study Section 2.6. • The City has transparently and publicly described its intended approach for considering approval of the proposed water rates, including the City Council meeting on August 26, 2025, to approve the Utility Rate Setting Procedures; the City Council meeting on September 23, 2025, to consider the draft Water Rate Study and direct staff to mail the public hearing notice; the mailed notice of public hearing to all customers, which included links to the City’s website with additional information regarding the proposed water rates; and the City Council public hearing on December 2, 2025. • Finding: This letter does not specify any grounds for alleging the proposed water rates do not comply with Proposition 218, as required by Government Code Section 53759.1. 5. Riley Letter Response: • The City has met its burden of proving that the proposed water rates proportionately recover costs from ratepayers based on the cost to provide service. • As presented during the City Council meeting of September 23, 2025, the City has documented that the proposed water rates for Rohnert Park continue to be one of the lowest rates among other cities in the region. That presentation recognized the lower rates from the City of Santa Rosa, while also identifying that Rohnert Park’s rates remain lower than Petaluma, Vallejo, Sonoma, Ukiah, Sebastopol, Cloverdale, Willits, Healdsburg, St. Helena, and Calistoga. • The City water utility actively pursues grant opportunities. • Finding: This letter does not specify any grounds for alleging the proposed water rates do not comply with Proposition 218, as required by Government Code Section 53759.1. 6. Shapiro Letter Response: • The City’s water rates are designed to proportionately recover costs from ratepayers based on the cost to provide service. The first page of the Notice of Public Hearing summarizes the external factors, such as costs of external water supply, drought, and inflation, that have impacted the City’s costs of providing water service that have caused the need to increase rates for those services. • Finding: This letter does not specify any grounds for alleging the proposed water rates do not comply with Proposition 218, as required by Government Code Section 53759.1. 2025 Water RatesPublic Hearing December 2, 2025 2 Agenda 1.Utility Rate Setting 101 2.Water Enterprise Financial Plan •Capital Funding 3.Financial Forecast 4.Proposed Water Rates 5.Water Shortage Surcharge Policy 6.Recommendation 7.Public Hearing 3 Monthly Water Bill Comparisons Single Family Homes with Average Water Usage (7,000 gallons) The Rate Setting Process Compares the revenues of the utility to its expenses to determine the overall level of rate adjustment Equitably allocates the revenue requirements between the various customer classes of service Design rates for each class of service to meet the revenue needs of the utility, along with any other rate design goals and objectives Revenue Requirements Cost-of-Service Rate Design 4 Current Water Rate Update 5 Legal Requirements for Setting Water Rates In California Proposition 218 (Article XIIID, Section 6 of California Constitution) •Revenues shall not exceed funds required to provide service; nor used for another purpose •Amount shall not exceed the proportional cost of the service attributable to the parcel •Service must be actually used or immediately available •Approval process includes 45-day notice, public hearing, and written majority protest. Does not require a voting process (unlike taxes) 6 City Rate Setting Procedures City Adopted New Rate Setting Procedures August 26, 2025 •Provides processes that will be followed by the City of Rohnert Park (“City”) in establishing any new or increased water rates or sewer •The Utility Rate Setting Procedures include compliance with Proposition 218 as well as the procedures for exhausting administrative remedies (AB2257) •AB 2257 establishes formal written objection procedures for ratepayers to raise substantive concerns about potential increases, which must be received by the City prior to the deadline established as part of the rate setting process (no less than 45 days after the public hearing notice is mailed) •The City will respond to the written objections and provide response to Council at the Public Hearing 7 Schematic of Water Utility Fund Cash Flow 8 Reserve Policies The following are established City reserve policies. In addition to protecting the City against unforeseen circumstances, these policies also contribute towards the City’s credit rating. Operating Reserve: 50% of O&M budget ($5.6 million target) Rate Stabilization Reserve: Target balances of $1.5 million. The Rate Stabilization Reserves may fluctuate above and below the $1.5 million target balances. Recommended Policy: Capital Reserve: A capital reserve gives the water utility a cushion for managing the inherent volatility of capital spending. A preliminary reserve of $3 million is recommended (about 50% of average annual capital spending). Revenue FY2025/26 Budget 9 Utility Rate Revenue $12,357,000 Non-Rate Revenue Penalties $101,000 Interest Earnings $606,000 Operating Revenue $628,000 Transfer In $400,000 Total:$14,092,000 * Vehicle replacement fund * Utility Rate Revenue 87.7% Penalties 0.7% Interest Earnings 4.3% Operating Revenue 4.5%Transfer In 2.8% Operating and Debt Expenses FY2025/26 Budget 10* Does not include capital spending * Salaries $1,734,000 Benefits $623,000 Operational Expenses $1,231,000 Professional Services $1,025,000 Insurance $166,000 Fees and Subscriptions $182,000 Utilities $846,000 Cost Allocation Plan $794,000 Purchase of Water $3,830,000 Transfer Out $108,000 Internal Services $391,000 Internal Loan $301,000 Total Budget:$11,231,000 Cost Inflation Assumptions 11 Salaries, benefits, utilities, chemicals and vehicle replacement….. 5% per year Wholesale water………………………….... 12% for two years, then 10% thereafter Insurance……………………………….……. 10% per year Other Costs…………………………… …….. 3% per year Sonoma Water Rates Increases 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 12 Rohnert Park’s Water Purchase Costs in Dollars $ Fiscal Year 13 14 Rate Increase Drivers •Inflation – Operating costs will be 19% higher in FY25/26 than projected during 2021 Study, including: •Salaries up 22% •Vehicle replacement fund costs up 82% •Utilities up 41% •Professional Services up 145% •Capital Spending – Capital spending from FY2025 through FY2030 was projected to be $24 million. Current plan is to spend $46.1 million (a 92% increase) Water Main Break – Commerce/State Farm 15 Water Main Break – Commerce/State Farm 16 Well Site Fencing and Controls 17 7-Year Capital Project List 18* Expressed in 2025 dollars Project Cost Status Notes 1 Water System Controls and Telemetry $1,077,000 Construction on going and/or as needed for maintenance 2 Snyder Lane Parallel Pipeline Ph. 2 (RPX to Hinebaugh Creek)$4,300,000 Design FY26-27 ; Construction FY27-28 3 Utilities Office $650,000 Permitting; Construction anticipated Winter 2025 4 Water Meter Replacements $7,390,000 Design; Construction FY26-27 50% funded by Sewer 5 Well and Tank Site Improvements (formerly Seismic Upgrades)$13,160,000 Design; Construction FY26-27 Potential grant funding (60%) 6 Well/Tank Site Improvements Ph. 2 & Water Quality $4,000,000 Design FY28-29;Construction FY29-30 7 A Section/Commerce Water Line Replacement Ph 2 $1,184,000 Design FY25-26;Construction FY26-27 8 Water Tank #9 $3,897,000 Construction FY28-29 Funded by capacity charges 9 Tank Interior Recoating $3,300,000 Design FY27-28; Construction FY29-30 10 SCADA Upgrade & PRV Integration $625,000 Design FY27-28; Construction FY29-31 11 Water Line Replacement Program $4,515,000 Design FY28-29;Construction FY29-30 12 Pipe Condition Assessment $1,000,000 FY26-27 13 Aqueduct Tie-Ins and Pipe Runs Upsizing $1,200,000 Design FY28-29; Construction FY29-30 14 Six-Year Costs:$46,298,000 Projected Capital Spending 19 Recent Average Capital: $1.7M Forecasted Average Capital: $7.0M Assumed Long-Term Average Capital: $4.3M 20 Grant Funding Scenario The Water Utility’s finances will be significantly impacted based on whether the $13 million Well and Tank Improvement Project will receive grant funding (up to 60%, contingent on FEMA approval). In the interest of caution, the proposed rates assume that the grant will not be awarded. The proposed rates are sufficient to support $9.5M in debts to fund the project. In the event that the grant is eventually awarded, City Council will have the option to defer future rate increases. 21 Non Rate Revenue Operating Expenses Debt Service Existing Rate Revenue Cash Capital Additional Rate Revenue Debt Service Financial Forecast & Rate Revenue IncreasesAssumes Partial Debt Funding for $13M Well and Tank Project 10-Year cumulative rate increase: $98% FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 FY2034 FY2035 FY2036 Rate Revenue Increase:14.0%9.0%9.0%7.0%6.0%6.0%4.0%4.0%4.0%4.0%4.0% Debt Coverage Ratio:na 5.48 6.36 7.03 7.78 8.53 8.66 8.76 8.29 8.40 8.36 Debt Proceeds:$9.8M Sewer Funded Capital:$2.1M $0.9M $0.8M Proposed Projected Increases (TBD) $0 $5 $10 $15 RE S E R V E S ($ M ) Projected Ending Fund Balance Reserves Target Minimum Reserves $0 $5 $10 $15 $20 $25 $30 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 FY2033 FY2034 FY2035 FY2036 To t a l R e v e n u e / E x p e n s e s ($ M ) Ex p e n s e s Re v e n u e s 22 Proposed Water Rates $$$$$$ 1 For the first 3,000 gallons per month 2 This marks a change from the current practice of changing rates on the first of the calendar year. 3 Fire Protection Service Charges are also proposed to increase by the same percentages. January 1, 2026 July 1, 2026 2 July 1, 2027 July 1, 2028 July 1, 2029 Rate Revenue Increases:14.0%9.0%9.0%7.0%6.0% Current Single Family Usage Rate ($/gal.) Tier 11 $0.004133 $0.004712 $0.005136 $0.005598 $0.005990 $0.006349 Tier 2 $0.005718 $0.006519 $0.007106 $0.007746 $0.008288 $0.008785 Multi-Family and Non-Residential Usage Rate ($/gal.) Uniform Rate $0.005013 $0.005715 $0.006229 $0.006790 $0.007265 $0.007701 Fixed Monthly Service Charges Up to 1"$34.30 $39.10 $42.62 $46.46 $49.71 $52.69 1.5"$63.99 $72.95 $79.51 $86.67 $92.74 $98.30 2"$99.62 $113.57 $123.79 $134.93 $144.37 $153.04 3"$182.75 $208.34 $227.09 $247.52 $264.85 $280.74 4"$301.52 $343.73 $374.67 $408.39 $436.98 $463.19 6"$598.45 $682.23 $743.63 $810.56 $867.30 $919.34 8"$954.75 $1,088.42 $1,186.37 $1,293.15 $1,383.67 $1,466.69 Proposed 23 Monthly Bill Impacts Monthly Meter Water Use Current Proposed Size (TGAL)Bill Bill $% Single Family Low Use 1"3.4 $48.39 $55.17 $6.78 14.0% Average Use 1"6.2 $65.00 $74.10 $9.10 14.0% High Use 1"18.6 $135.90 $154.93 $19.03 14.0% Multifamily Example #1 1"15.0 $109.50 $124.83 $15.33 14.0% Example #2 1.5"30.0 $214.38 $244.40 $30.02 14.0% Example #3 2"50.0 $350.27 $399.32 $49.05 14.0% Non-Residential Example #1 1"10.0 $84.43 $96.25 $11.82 14.0% Example #2 2"50.0 $350.27 $399.32 $49.05 14.0% Example #3 3"150.0 $934.70 $1,065.59 $130.89 14.0% Example #4 4"300.0 $1,805.42 $2,058.23 $252.81 14.0% Example #5 6"600.0 $3,606.25 $4,111.23 $504.98 14.0% Change 24 Monthly Water Bill Comparisons Single Family Homes with Average Water Usage (7,000 gallons) Water Shortage Surcharge Policy 25 Water shortage events can have significant financial impact on the City’s water utility: 1)Water sales drop, resulting in less revenue 2)Water purchases also drop, resulting in less costs 3)Water conservation efforts increase, resulting in more costs The net impact of the above results in financial deficits for the Water Utility. Water Shortage Surcharges are designed to keep the Water Utility financial whole during major water shortage events. Updated Drought Surcharge Policy 26 Normal Supply Stage 1 Voluntary Stage 2 Mandatory Stage 3 Mandatory Stage 4 Mandatory Stage 5 Mandatory Stage 6 Mandatory Assumed Demand Reduction 1-->None 5%15%25%35%45%50% Water Shortage Surcharge 2-->None None 5%10%17%22% Estimated Financial Deficit from Water Shortage Reduced Water Rate Revenue $0 ($389,000)($1,167,000)($1,945,000)($2,723,000)($3,501,000)($3,890,000) Increased Water Conservation Costs $0 $0 ($30,000)($60,000)($90,000)($120,000)($150,000) Estimated Total Financial Def $0 ($389,000)($1,197,000)($2,005,000)($2,813,000)($3,621,000)($4,040,000) Multi-Pronged Corrective Strategy Reduce SCWA Water Purchase Costs $0 $289,000 $865,000 $1,441,000 $2,017,000 $2,594,000 $2,882,000 Reduced Utility Costs 1 $0 $4,000 $13,000 $21,000 $30,000 $38,000 $42,000 Water Shortage Surcharge Revenue $0 $0 $0 $291,800 $505,800 $727,600 $856,020 Reduce Capital Program Expenses 3 $0 $0 $0 $0 $0 $0 $0 Total Corrective Actions $0 $293,000 $878,000 $1,753,800 $2,552,800 $3,359,600 $3,780,020 Surplus/(Deficit) Due to Shortage 3 ($96,000)($319,000)($251,200)($260,200)($261,400)($259,980) Notes: 1 All water use reductions are assumed to come from SCWA purchases, therefore pumping costs are expected to remain the same. 2 Temporary water shortage surcharges generate supplemental revenue during certain stages of shortage. modeled here, modest decreases in the capital spending could be used to further mitigate revenue shortfalls. 3 These deficits have been mitigated by water shortage surcharge revenues sufficiently to be supportable by emergency reserves. While not Water Surcharge Surcharge Impacts 27 Water Shortage Level Water Use Reduction Goal Monthly Water Use (Gal.) Service Charge Usage Charge Water Shortage Surcharge Total Water Bill % Change from Normal Bill Average Single Family Customer Meeting Reduction Goals Normal Supply None 6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 1 Voluntary Up to 10%5,890 $29.63 $24.99 $0.00 $54.62 -2.7% Stage 2 Mandatory Up to 20%5,270 $29.63 $21.92 $0.00 $51.55 -8.2% Stage 3 Mandatory Up to 30%4,650 $29.63 $18.86 $0.94 $49.43 -12.0% Stage 4 Mandatory Up to 40%4,030 $29.63 $15.80 $1.58 $47.01 -16.3% Stage 5 Mandatory Up to 50%3,410 $29.63 $12.74 $2.17 $44.53 -20.7% Stage 6 Mandatory Over 50%3,100 $29.63 $11.20 $2.46 $43.30 -22.9% Average Single Family Customer With No Water Use Reduction Normal Supply None 6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 1 Voluntary Up to 10%6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 2 Mandatory Up to 20%6,200 $29.63 $26.52 $0.00 $56.15 0.0% Stage 3 Mandatory Up to 30%6,200 $29.63 $26.52 $1.33 $57.47 2.4% Stage 4 Mandatory Up to 40%6,200 $29.63 $26.52 $2.65 $58.80 4.7% Stage 5 Mandatory Up to 50%6,200 $29.63 $26.52 $4.51 $60.66 8.0% Stage 6 Mandatory Over 50%6,200 $29.63 $26.52 $5.83 $61.98 10.4% 28 Present Findings to Water Committee July 29 Recommendation to Council September 23 Issue Prop 218 Notification September 26 Written Objections Due November 12th Public Hearing December 2nd New rates are implemented January 1st Project Schedule 29 The City received one timely “Written Objection.” The City has prepared a written response to the Objection, which provides the grounds and substantive basis for which the concerns identified in the Written Objection does not result in a justification to amend the proposed increases to water rates. The concerns raised in the Objection are addressed in the City’s written response and in the Rate Study. The City also received five additional written submittals prior to the Objection deadline. These letters were identified as “protests” (not Objections) since they do not specify the grounds for alleging the proposed water service rates do not comply with the requirements of Proposition 218. City staff recommends that the City Council: a.Consider the substance of the Objection and the written response from City staff; and b.Determine the Objection does not result in any amendment to or alteration of the proposed water rates. Summary of Objection Letters 30 1.Open public comment 2.After the last spoken comment, Council to consider written protests/objections and either: a.Move to clarify or reduce the rate; or b.Move to proceed to considering the rates as recommended by staff 3.Make a final call for written protests 4.Close Public Hearing 5.Tally protest votes…and if majority protest does not exist: 6.Council deliberation 7.Council consideration of recommended resolution Public Hearing Next Steps From: To:Rodriguez, Samantha; Sanborn, Emily; Giudice, Gerard; Elward, Jackie; Adams, Susan Cc:Public Comment Subject:Dec 2nd Item 8.A Water Rights hearing Date:Sunday, November 30, 2025 10:31:43 AM Attachments:251202 Rohnert Park Water Rates Hearing Item8A - Neil Hancock.docx 20251125-5219 2025-11-25 PGE Potter Valley Rohnert Park Motion for Intervention.pdf Upper Russian River Position Paper.pdf Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Please find letter and two attachments for Dec 2nd Item 8.A Water Rights Hearing ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Neil : New , still Subject: Dec 2, 2025 RP City Council Meeting Item 8.A Public Hearing: Water Rate Report Dear Mayor Giudice, Vice Mayor Sanborn, Councilmembers Rodriguez, Elward and Adams While the current water rate increases appear to be well-defined, it would seem likely that the New Eel River Facility could result in added costs for the contractors in the future, particularly those that derive their water from Lake Mendocino via the Potter Valley Project. I’m curious to know, where does Rohnert Park consider its water supply to be principally from? In a recent FERC Filing Motion to intervene of the City of Rohnert Park (attached) in P&GE Application to surrender license for Potter Valley Hydroelectric Project, dated November 25, 2025 in part states “The majority of the City’s water supply is provided through the Potter Valley Project, as delivered to the City by the Sonoma County Water Agency”. Signed by Mark Henderson, Interim Public Works Director & law firm Burke, Williams & Sorensen, LLP. At Rohnert Park City Council Meeting on October 28, 2025 Item 8.D authorized a vote for the Sonoma County Water Agency (SCWA) “Statement of Interests”. For Item 8.D there was Supplemental Public Comment item that included maps of the geography of the Russian River, Lake Sonoma and Lake Mendocino. Sonoma Water Statement of Interests has “1. Recognize that Russian River water supply is significantly different north and south of the Russian River confluence with Dry Creek (Confluence). Water supplies north of the Confluence are almost entirely reliant on the PVP diversion, runoff, and Lake Mendocino storage, while supplies south of the Confluence principally rely on Lake Sonoma storage.” The SCWA Transmission System supply comes from the Wohler Collector that is south of the Confluence. SCWA states on its water supply page that Lake Sonoma provides the majority of Sonoma Water’s service area with its drinking water. The Sierra Club Redwood Chapter Upper Russian River Position Paper (attached) provides a map of the Russian River. Please note details of water storage data and river miles to Dry Creek confluence south of Healdsburg. There is excellent multi-year storage in Lake Sonoma. Storage in Lake Mendocino benefits the Upper Russian River. Location Storage AF River Miles to Confluence Lake Sonoma Approx. 250,000 Approx. 14 Lake Mendocino Approx 110,000 Approx. 68 I’m curious to know, where does Rohnert Park consider its water supply to be principally from? Sincerely Neil Hancock, Rohnert Park property owner and rate payer Attached: …”2025-11-25_PGE Potter Valley_Rohnert Park Motion for Intervention.pdf ” 4912-8782-5788 v1 UNITED STATES OF AMERICA BEFORE THE FEDERAL ENERGY REGULATORY COMMISSION In the Matter of Pacific Gas & Electric’s Final Application for Surrender of License and Final Application for Non-Project Use of Project Lands ) ) ) ) ) ) FERC Project No. 77-332 Potter Valley Hydroelectric Project MOTION TO INTERVENE OF THE CITY OF ROHNERT PARK The City of Rohnert Park, California, (“City”) submits this Motion to Intervene in the Matter of Pacific Gas & Electric’s Final Application for Surrender of License and Final Application for Non-Project Use of Project Lands (“PG&E Application”) for Federal Energy Regulatory Commission (“FERC” or “Commission”) Project No. 77-332, the Potter Valley Hydroelectric Project (“Potter Valley Project”). The City’s Motion to Intervene is submitted pursuant to Rule 214 of FERC’s Rules of Practice and Procedure, 18 C.F.R. § 385.214. The Commission invited comments and motions for intervention via its Notice of Application for Surrender of License and Non-Project Use of Project Lands, Accepted for Filing, Soliciting Comments, Motions to Intervene, and Protests (“FERC Notice”), filed on October 31, 2025. The City seeks to intervene in this proceeding to ensure that its constituents continue to receive reliable and high-quality water supplies, and the City’s intervention is authorized per 40 C.F.R. § 385.214, subdivisions (b)(2)(ii) and (iii). DESCRIPTION OF INTERVENORS The City is a municipal corporation located in Sonoma County, California. The City provides potable water to its 44,500 residents, as well as property owners and businesses within 4912-8782-5788 v1 the City. The majority of the City’s water supply is provided through the Potter Valley Project, as delivered to the City by the Sonoma County Water Agency (“Sonoma Water”). Sonoma Water relies on water from Lake Mendocino, which is currently fed from water discharged by PG&E from the Potter Valley Project. Between 1908 and 2019, the Potter Valley Project diverted water from the Eel River to generate electricity, and the diverted water flowed to the Russian River. Although the hydroelectric facility is no longer operational, the Potter Valley Project continues to divert water from the Eel River to the Russian River where it flows to Lake Mendocino and serves as a water supply for Sonoma Water and the City. The City seeks to ensure the continued diversion of water from the Eel River to the Russian River through the New Eel-Russian Facility (“NERF”), to be operated by the Eel-Russian Project Authority (“ERPA”), which will serve as a safe and reliable source of water for the City and the community of customers it serves. All filings, orders, and correspondence respecting the City’s intervention should be sent to the following recipients: Mark Henderson Interim Public Works Director City of Rohnert Park 600 Enterprise Drive Rohnert Park, CA 94928 Tel: (707) 588-3300 Email: mhendersen@rpcity.org Michelle Machetta Kenyon Michael Barrett/Davin Widgerow Burke, Williams & Sorensen, LLP 181 Third Street, Suite 200 San Rafael, CA 94901-6587 Tel: (415) 755-2600 Email: MKenyon@bwslaw.com Email: MBarrett@bwslaw.com Email: DWidgerow@bwslaw.com Movants request that service of all documents and other correspondence related to this proceeding be effected in electronic format. 4912-8782-5788 v1 CITY’S GROUNDS FOR INTERVENTION and STATEMENT OF POSITION Rule 214 of FERC’s Rules of Practice and Procedure, 18 C.F.R. § 385.214, provides that movants for intervention must demonstrate that they have or represent “an interest which may be directly affected by the outcome of the proceeding,” including as a consumer or customer, or if the movant’s participation is in the public interest. (18 C.F.R. § 385.214(b)(2)(ii)-(iii); California Trout v. F.E.R.C., 572 F.3d 1003, 1014 (9th Cir. 2009) [Rule 214 intervenors must “simply” state their position and the basis in fact and law, as well as demonstrate a statutory or regulatory right to participate, their representation of an interest which may be directly affected, or that their participation is in the public interest]; Swanson Mining Corp. v. F.E.R.C., 790 F.2d 96, 105 (D.C. Cir. 1986) [public interest can even justify intervention of late intervenors].) The City has interests as both a consumer and customer in the PG&E Application, and its participation is in the public interest. The City is a municipal corporation and public agency located in Sonoma County, California. The City serves approximately 44,500 people, including by providing potable water to property owners, residents, and businesses within the City. While the City is able to use local groundwater sources to serve approximately 30 to 40 percent of its water demand, the remaining 60 to 70 percent of water is supplied to the City by the Sonoma County Water Agency (“Sonoma Water”). As noted above, Sonoma Water relies on water from Lake Mendocino, which is fed from water discharged by PG&E from the Potter Valley Project. The Potter Valley Project diverts water from the Eel River to the Russian River where it flows to Lake Mendocino to provide water supply for Sonoma Water and the City. 4912-8782-5788 v1 In 2023, Sonoma Water joined with the County of Sonoma and the Mendocino County Inland Water and Power Commission to form a joint exercise of powers agency named the Eel- Russian Project Authority (“ERPA”). The purpose of the ERPA is to design, construct, and operate a water diversion facility to replace the Potter Valley Project—this proposed project is known as the New Eel-Russian Facility (“NERF”). The NERF is intended to allow stakeholders such as Sonoma Water to continue to receive water diverted from the Eel River to the Russian River to serve their customers, including the City. The PG&E Application implicates the NERF because the Application includes a request to surrender certain portions of Potter Valley Project land that will be used to construct the NERF. The foregoing demonstrates that the City has ample grounds for intervention in the matter of PG&E’s Application. The City is a consumer of water supplies currently received from the Russian River, as diverted from the Eel River; and the City is a customer for that water from Sonoma Water. While the City and Sonoma Water currently rely on water diverted through the Potter Valley Project, upon decommissioning of the Potter Valley Project, they will rely on water diverted through the NERF. If the approval or disapproval of the PG&E Application could affect the City’s water supplies as a consumer or a customer of Sonoma Water, the City’s direct interests will be implicated. Therefore, the City has direct interests at stake that warrant intervention pursuant to 18 C.F.R. § 385.214(b)(2)(ii). For the same reasons, the City’s participation in the PG&E Application is in the public interest. The City’s 44,500 residents and its businesses, institutions, and government agencies all rely on a reliable supply of high-quality water from the Russian River. Interruption, modification, or cessation of water supplies as a result of the PG&E Application could have devastating consequences for the City and its constituents, and the City is the only party that can effectively 4912-8782-5788 v1 represent those interests. Accordingly, the City’s participation in the PG&E Application is in the public interest per 18 C.F.R. § 385.214(b)(2)(iii.) CONCLUSION The City has substantial direct interests in PG&E’s Final Application for Surrender of License and Final Application for Non-Project Use of Project Lands as a consumer, a customer, and as a party who represents important public interests. The City therefore respectfully requests that the Commission grant intervention in the matter of PG&E’s Application. DATED: November 25, 2025 Sincerely, BURKE, WILLIAMS & SORENSEN, LLP Michelle Marchetta Kenyon City Attorney, City of Rohnert Park Davin Widgerow Special Counsel MMK:DAW 4912-8782-5788 v1 CERTIFICATE OF SERVICE I hereby certify that the Motion to Intervene of the City of Rohnert Park in the above- captioned proceeding has been filed electronically with the Federal Energy Regulatory Commission and served upon each person designated on the attached official P-77-000 service list compiled by the Commission in this proceeding via electronic mail or first-class mail. Dated at San Diego, California, this November 25, 2025. BURKE, WILLIAMS & SORENSEN, LLP Davin A. Widgerow Special Counsel City of Rohnert Park Upper Russian River Ecological Integrity Position Paper The Sierra Club Redwood Chapter Water Committee works with legislators, state agencies, local water agencies, and industrial/agricultural water users to advocate that the chapter’s water resources receive environmentally sensitive management. We would like to raise issues concerning the ecological integrity of the Upper Russian River for consideration alongside the “Statement of Interests” at the November 3, 2025 WAC meeting. With expected changes in the diversion from the Eel to the Russian River and the recent 2025 NMFS Russian River Biological Opinion, now is the opportunity to update the goals for managing the Upper Russian River (URR) so that there is an increased focus on resilient water supplies for all use types and improving the ecological integrity of the river. The primary challenges are: ● how do we refocus efforts on the need to restore the ecological integrity of the natural systems for all, while balancing growing demands with a limited water supply; ● how do we manage a limited water supply when there is limited transparency and accountability in use; and ● who pays for water infrastructure that might be needed? While all physical infrastructure has a maintenance life, green infrastructure where appropriate can be less costly and is typically multi-benefit. For a fly over of the RR click here. The State Water Resources Control Board (SWRCB) declared the Russian River as fully appropriated in 1989. A variety of complicated interests rely on water flows of the URR, particularly in the hot, dry months—an issue exacerbated by poor accounting of water availability and little transparency in water needs. One tool that has been tested by the SWRCB is the voluntary water sharing program. A better understanding of water demands, community education, and other changes are still necessary before such a program can operate without Emergency Declarations. Flows during our driest periods could be better managed with a broader portfolio of tools. Options could include: ● A better water extraction demand forecasting tool for flow management from Hopland to Healdsburg, possibly using more transparent water rights with the new Waterboard Upward system. Large users could forecast their usage in a tool to inform water releases ● monitoring by river section of underground storage (gaining or losing) during proposed water release changes or flow pulses; ● more onsite storage ponds to capture winter precipitation for summer use, and ● improved water use monitoring, metering, and reporting requirements, to name a few. Specific Water Cities and Districts Published Urban Water Use Potter Valley Irrigation District (Pop. 1,700): This district serves more than 272 agricultural customers and 6,960 acres. A Nov 2021 study suggested alternative supply options to help address reliability in the face of a two-basin solution. Ukiah (Pop. 16,072 ): Urban Water Management Plan (UWMP) documents show the city’s total water consumption was 3,030AF in 2020. It documents a RR water right of 16,507AF. The Ukiah Valley Ground Water basin, a Holocene alluvium, receives an annual aquifer recharge of about 25,300AF per year, and size is in excess of 400,000AF. Ukiah identifies 30,000 neighbors and 8 water agencies including Hopland in Ukiah Valley. Cloverdale (Pop. 8964): UWMP documents show the city used 1,320AF in 2020 for a population of 9,213 people. It documents water rights of 27,920AF from RR and 73,653AF from Big Sulfur Creek. Sonoma Water Contractors For reference from Sonoma Water UWMP, Sonoma Water Contractors with 600,000+ customers, used 44,530AF in 2024, and have water right to RR of 75,000AF/yr. This supply is drawn principally from Lake Sonoma, and is withdrawn at the Wohler- Mirabel collector. See #1 Statement of Interest. Lake Sonoma’s water storage is 250,000AF. Lake Mendocino storage is 110,000AF and it is ~68 river miles upstream of the Dry Creek confluence. The information in this brief has been obtained from public-domain sources. If any information is used for public policy, its validity should be verified separately. Sierra Club Redwood Chapter lead author Neil Hancock. neilh@wLLw.net References with links [1] Sonoma Water “Statement of Interests” ; https://www.sonomawater.org/media/PDF/About/WAC/2025_10/11- %20WAC_StatementofInterests_NERF_final_092525.pdf [2]2025 NMFS Russian River Biological Opinion ; https://www.sonomawater.org/biological-opinion [3] Fly over of Russian River ; https://river-runner.samlearner.com/?lng=- 123.1861892522816&lat=39.19752951053286 [4] SWRCB voluntary water sharing program https://www.waterboards.ca.gov/drought/russian_river/docs/2022/2022-rr-water-sharing- program-factsheet.pdf [5] Waterboard Upward https://www.waterboards.ca.gov/upward/ [6] Potter Valley Irrigation District https://www.mendolafco.org/files/cd1276348/PVID+2025+MSR+SOI+FINAL.pdf [7] Nov 2021 study suggested alternative supply options https://freetheeel.org/wp- content/uploads/2022/07/PVID-Water-Supply-Alternatives-lo.pdf [8] Ukiah Urban Water Management Plan (UWMP) https://wuedata.water.ca.gov/getfile?filename=/public%2Fuwmp_attachments%2F5114719986% 2FUkiah%20FINAL%202020%20UWMP_Errata%20-%20May%202022%20(05.03.2022).pdf [9] Ukiah identifies 30,000 neighbors https://cityofukiah.com/wp- content/uploads/2018/08/Ukiah_WaterHandout.pdf [10] Cloverdale UWMP https://wuedata.water.ca.gov/getfile?filename=/public%2Fuwmp_attachments%2F9850415885% 2FCloverdale_2020UWMP_Final_wAppendix.pdf [11] Sonoma Water UWMP https://www.sonomawater.org/media/PDF/Water%20Resources/Water%20Supply/UWMP/Sono ma%20Water%202020%20UWMP_June%202021-ADA.pdf End