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2026/01/27 City Council Agenda Packet
/�OHNERT /qRk //� sz "We Care for Our Residents by Working Together to 119 Build a Better Community for Today and Tomorrow. r " `A LI FORN�P ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, January 27, 2026 Open Session: 5:30 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:30 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Speakers are encouraged to complete a Public Comment card and submit it to the Clerk at the time of the meeting. This helps ensure an orderly and efficient meeting, but it is not required. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi -year broad goals (listed below in no particular order): 1. Long Term Financial Sustainability 3. Planning and Infrastructure 2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross -departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to_/connect to stay connected and informed. 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Adams Elward Rodriguez Sanborn Giudice� 2. READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS 4.A Mayor's Proclamation: Proclaiming February 2026 as Black History Month in the City of Rohnert Park Item 4.A. 5. DEPARTMENT HEAD BRIEFINGS 5.A School Resource Officer and Department of Public Safety Staffing Update by Director of Public Safety Mattos Item 5.A. Presentation 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 6.A Supplemental Materials Received At the Meeting During Public Comments Item 6.A. Supplemental 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more actions) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Adams Elward Rodriguez Sanborn Giudice� TA Acceptance of Reports from Finance Department (This is not a project under California Environmental Quality Act (CEQA)) Item 7.A.1. City Bills/Demands for Payment dated December 30, 2025 through January 12, 2026 Item 7.A.2. Successor Agency Cash Report for December 2025 Item 7.A.3. City Cash Report for December 2025 7.B Approval of City Council/RPFA/Successor Agency Joint Regular Meeting Minutes for January 13, 2026 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.B. TC Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This is not a project under California Environmental Quality Act (CEQA)) Item 7.C. 7.1) Waive Second Reading of, and Adopt Ordinance No. 991, an Ordinance of the City Council of the City of Rohnert Park, Making Revisions to Rohnert Mark Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPCM) to (1) Implement Housing Element Programs and Ensure Consistency with State Law; (2) Reorganize Sections of the Code for Ease of Use; (3) Implement the Regional Transit -Oriented Communities Policy; and (4) Make Minor Amendments, Clarifications and Other Conforming Revisions (CEQA Status: Consistent with the Negative Declaration for the Housing Element; Exempt from CEQA under Government Code Section 65583(c), Public Resources Code Section 21080.17, and 7.E 7.F 7.G CEQA Guidelines Section 15061(b)(3)) Item 7.D. By Minute Order, Appoint Cotati Mayor Sylvia Lemus as the primary representative to the Sonoma County Homelessness Coalition, with Rohnert Park Vice Mayor Jackie Elward serving as the alternate, for a term expiring in February 2027 (This Action Is Not a Project Under the California Environmental Quality Act (CEQA)) Item 7.E. By Minute Order, Authorize the Purchase of Two (2) F-350 Light Duty Dump Trucks for Public Works in an amount not to exceed $190,000 and Authorize the City Manager to Execute Purchasing Documents (This is not a project under California Environmental Quality Act (CEQA)) Item 7.F. Adopt Resolution 2026-010 Authorizing the City Manager to Create a New Capital Improvement Program Project for the Benicia Park Concession Stand Renovation Project (Proposed Project No. CIP2608), Accept a New Scoreboard and Associated Control Equipment Donation from Rohnert Park Cal Ripken to Benefit the City of Rohnert Park, Authorize Budget Amendments to Transfer $315,000 from the General Liability Internal Service Fund F2350, and to Record the Donation (This Project is exempt from the requirements of CEQA pursuant to Sections 15301 and 15302 and 14 Cal. Code Regs. §§15301, 15302) Item 7.G. 8. REGULAR ITEMS HE PUBLIC HEARING: Consider Waiving the Second Reading and Adopting Ordinance No. 990, an Ordinance of the City Council of the City of Rohnert Park, Amending Ordinance No. 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and O (This is not a project under California Environmental Quality Act (CEQA)) A. Staff Report B. Public Hearing C. Ordinance for Adoption and Waiving of Second Reading: Ordinance No. 990, an Ordinance of the City Council of the City of Rohnert Park, Amending Ordinance No. 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and O D. Council Motion/Roll Call Vote: (Adams Giudice Rodriguez Elward Sanborn_) Item 8.A. Staff Report and Attachments 8.B Consider Waiving the Second Reading of and Adopting Ordinance No. 992, an Ordinance of the City Council of the City of Rohnert Park, Amending the Zoning District on Multiple Properties at 5435 Snyder Lane from Commercial Office to High Density Residential Consistent with the 2023-2031 Housing Element Adequate Sites Program (CEQA: Statutory Exemption under Public Resources Code Section 21080.085(a)) A. Staff Report B. Public Comments C. Ordinance for Adoption and Waiving of Second Reading: Ordinance No. 992, an Ordinance of the City Council of the City of Rohnert Park, Amending the City of Rohnert Park Zoning Map for Multiple Parcels Located at 5435 Snyder Lane (APNS: 158-320- 001; 158-320-002; 158-320-003; 158-320-004; 158-320-005; 158-320-006; 158-320-009; 158-320-010; 158-320-011) from the Commercial Office (C-O) Zoning District to the High Density Residential (R-H) Zoning District D. Council Motion/Roll Call Vote: (Adams Giudice Rodriguez Elward Sanborn_) Item B.B. Staff Report and Attachments 8.0 Receive a Presentation Regarding the City's Automated License Plate Reader ALPR System ("Flock"), Discuss whether to adopt a resolution approving an update to the Records Retention Schedule and superseding Resolution 2023-010, and adopt a resolution approving an update to the Records Management Policy and superseding Resolution 2023-011 (This is not a project under the California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Resolution(s) for Adoption: 1. Resolution 2026-011 Approving an Update to the Records Retention Schedule and Superseding Resolution 2023-010 2. Resolution 2026-012 Approving an Update to the Records Management Policy and Superseding Resolution 2023-011 D. Council Motion/Vote: (Adams Giudice Rodriguez Elward Sanborn_) Item 8.C. Staff Report and Attachments Item 8.C. Staff Presentation Item 8.C. Flock Safety Presentation Item 8.C. Public Comments Received by 3:00 p.m. Item 8.C. Public Comments After 3:00 p.m. but before meeting ended 8.13 Consider Supporting Letters of Interest for Appointments Considered at the February 12, 2026 Mayors and Councilmembers Association Board of Directors Meeting and Authorize the Mayor or Designee to Vote on Late Nominations or Alternate Recommendations (This is not a project under the California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Council Discussion/NominationNote Item 8.D. Staff Report and Attachments 9. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments: 1. Adams a. Association of Bay Area Government Executive Board (1115) 2. Elward a. Senior Citizens Advisory Commission (1/22) 1. Rodriguez a. Chamber of Commerce Board of Directors (1/20) b. Golf Course Oversight Committee Meeting (1/20) - Cancelled c. Cotati Rohnert Park Unified School District 2x2x2 Quarterly Meeting (1/21) 2. Sanborn a. Santa Rosa Plain Groundwater Sustainability Agency (GSA) (1115) b. Sonoma County Mayors and Councilmembers Legislative Committee (1/16) - Cancelled c. Zero Waste Sonoma Board of Directors Meeting (1/22) 3. Giudice a. Golden Gate Bridge Highway and Transportation District Building and Operating Committee, Finance -Auditing Committee & Governmental Affairs and Public Information Committee (1/22) b. Golden Gate Bridge Highway and Transportation District Board of Directors Meeting (1/23) 4. Reports Under Government Code Section 53232.3(d): o Asian American Pacific Islander Coalition of North Bay (AAPIC) Annual General Meeting (1/17) 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of items already agendized. 12. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page I for information on how to submit public comments. 13. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page I for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at ADACoordinator@rpcity.org or by calling 707- 588-2224. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human resources/a d a and_accessibility_resources. CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on January 22, 2025, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 22 day of January, 2025 at Rohnert Park, California. Sylvia Lopez Cuevas Office of the City Clerk �p HNER7 PAR, Item 4.A. �, _ 62 ��ALIFOR'�`»P 1%1%rucCamatiun THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Proclaim FEBRUARY 2026 AS BLACK HISTORY MONTH IN THE CITY OF ROHNERT PARK Wbereag, Black History Month is observed each February to honor and celebrate the history, culture, achievements, and enduring contributions of Black Americans and people of African descent whose legacies have shaped our nation; and Wbereag, 2026 marks the centennial of national Black history observances, first established in 1926 by Dr. Carter G. Woodson as Negro History Week and now recognized as a month -long commemoration; and Vbereag, Black History Month highlights the vital contributions of African Americans across all sectors of society, including education, government, civil rights, science, literature, medicine, music, and the arts; and Wbereag, African Americans and African American organizations have inspired generations through leadership, creativity, and innovation, while underscoring the importance of preserving and teaching Black history; and 30bereag, for generations, African Americans have led ongoing efforts to advance justice, fairness, and unity, reminding us that diverse voices continue to drive positive change; and Wbereao, local Black residents and business owners have enriched the City of Rohnert Park through their contributions to community life and economic development, helping to make the city more inclusive and vibrant; and Vbereag, this Black History Month, we draw inspiration from the heroes who came before us as we continue the work toward full equality, equity, and representation. ,mom, Tberefore, be it Proclaimeb that I, Emily Sanborn, Mayor of the City of Rohnert Park, on behalf of the City Council, do hereby proclaim February 2026 as Black History Month in the City of Rohnert Park, and encourage all residents to celebrate and reflect upon the culture, heritage, and contributions of African Americans to our nation, state, and city. Mulp aub Regularlp 3proclaimeb this 27th day of January 2026. a CITY OF ROHNERT PARK BLNZ wsToer a"M Emily Sanborn, MAYOR Rohnert Park Department of Public Safety SRO / Retention Chief Tim Mattos Interim Director of Public Safety Allocated Sworn Staff COPS SRO Traffic 1 3 4 I% 4% 5% Administration 9 12% Investigations 5 6% Fire 22 28% Patrol Division 34 44% 78 FTE Sworn Staff, Q 12026 In Training 10 13% FM LA 4 5% IOD 9 11% Administration (9) 6 ar Hiring Process 3 4% Investigations (5) 5 6% 34% of FTEs are not available to cover Patrol/Fire shifts (Hiring Process, In Training, FMLA, IOD) Patrol Division (34)* 27 35% *I I PSOs are not Fire Trained Fire Division (22) Increased retention could 4 significantly reduce the 17% 18 of FTE hiring and training Patrol Shift Bid — 26 — PSOs Monday — Thursday Team 1 0600-1600 (RP) IOD - Backfilled Non-FF 0700-1700 Sgt. IOD - Vacant 0700-1700 (E10) PSO - FF 0700-1700 (E20) FMLA - Vacant 0700-1700 (E30) PSO - Non-FF 1100-2100 (RP) PSO - Eng 1100-2100 (RP) PSO - Eng 1600-0200 Sgt. Sgt 1600-0200(F10) Vacant 1600-0200 (F20) PSO - Eng 1600-0200 (F30) IOD - Backfilled - PSO - Non-FF 1900-0500 (RP) PSO - Eng 2100-0700 Sgt. Sgt 2100-0700 (G10) PSO - FF 2100-0700 (G20) PSO - FF 2100-0700 (G30) PSO - Non-FF Shift Bid Fire Shift Bid Thursday — Sunday Team 2 Station A Shift Station B Shift Station C Shift 0600-1600 (RP) Vacant 3 Capt. Sgt 3 Capt. Sgt 3Capt. Sgt 0700-1700 Sgt. Sgt 3 Eng. PSO-Planned FMLA 3 Eng. PSO 3 Eng. PSO 0700-1700 (E11) IOD - Backfilled PSO - FF 3 FF** Vacant 3 FF** Vacant 3 FF** Vacant 0700-1700 (E21) PSO - Eng 0700-1700 (E31) PSO - Eng 2 Eng. PSO 2 Eng. PSO - Planned FMLA 2 Eng. PSO 2 FF PSO 2 FF PSO - Planned FMLA 2 FF PSO 1100-2100 (RP) PSO - Non-FF 2 Capt. Vacant 2 Capt. Vacant 2 Capt. Vacant 1100-2100 (RP) PSO - Non-FF 4 Eng. -IOD- Vacant 4 Eng. PSO 4 Eng. PSO 1600-0200 Sgt. Vacant 4 FF PSO 4 FF PSO 4 FF PSO 1600-0200 (1`11) PSO - Non-FF 4 Capt. Vacant 4 Capt. Vacant 4 Capt. Vacant 1600-0200 (F21) PSO - Eng 1600-0200 (F31) PSO - FF Traffic Division Team 1 0600-1600 Motor Officer - Vacant 1900-0500 (RP) PSO - FF Team 2 0600-1600 Motor Officer - Vacant DUI Wednesday -Saturday 2100-0700 Sgt. Sgt 1700-0300 -Vacant 2100-0700 (G11) IOD - Backfilled COPS Team 2100-0700 (G21) PSO - Non-FF Sgt - Vacant 2100-0700 (G31) IOD - Backfilled PSO - Vacant PSO - Vacant PSO - Vacant Hiring &Training Almost 2 years and $123,000 to male a Public Safety Officer 4 - 6 month hiring process 5 month Police Academy 5 Orientation & Field Training 4 - 6 month Fire Academy $69000 $339000 $389000 $46X0 Recruitment Challenges Competing with other agencies offering drge signing uonusea Lucrative compensation packages Lack of specialty assignments No opportunity to diversity their career i Competition for the same candidates Between agencies throughout Sonoma County and statewide i Questions? STRiKiNG Nurses Freezeframe their Purses 40 nights 40 daze Jimmi Hendrix Purple Haze California Nurses are the Best in the West and after they painfully REALIZED that Western medicine has been seriously WEAPONiZED..... And they're All Well Intentioned Professional Health Care Healers got ANGRY seeing they have been utilized as unwitting Dealers ............. Of Military/ Big Pharma Nazi based science and "End Game" Programs.. Let's put on our rubber gloves & get to Task & you will see what's hidden & to remove the Mask Nurses have serious CAUSE to Almighty's Applause to requisition the STRiKE unto the Systems complete submission... Jeff Epstein (alive & well) has serious association to Fauci as they both are connected to Dr Maurice Wolin who was on the Board of Chiron that listed 16 patents on Covid back around 2014... google Dr Wolin Petaluma Dateline Sting. —Ted Gunderson & I provided the Judge & DA w 111 hand information of how many hundreds of thousands of Veterans died PREmaturely due to his Military Vaccines that began in 1992... oh, Wolin despite his shenanigans is alive ! Covid is a Nazi based military Operation Population Control.... virtually nothing to due w China! FACTUAL ! About 2015... 325,000 FEMA 4 person plastic caskets have been warehoused in the East Bay...waiting ! Nurses I strongly suggest should be running the hospitals after EVICTING the Big Pharma & Insurance weasels ... STRiKE them GONE PLEASE ! Caskets ? Gov Gavin is ramping up some truly diabolical multi dimensional ASSAULTS upon You and your children I have reason to believe. A Governor who has numerous affairs while married including his best friends wife ... so too his former Deputy Director Chona Saurte who died 2019 of many say a cocaine overdose. Gavins favorite problem for the last 12 years. Gavin has brought in WHO World Health Org to manage the assaults via FEAR - Mongering... forcing more poisoned vaccines, responding to released plagues via cryogenically delivered infected fleas, ticks & mosquitos via Plum Island as before. Dr Drew Pinsky spoke of Black Plague, Bubonic Plague & more at LA's Skid Row! And as we NOW KNOW the Slaughterhouse Sentient flesh industry was enhanced by Federal Mandate in 1951 via Fort Dietrik APGMD that inoculated all animals from that time to this w over 241 diseases, cancers & maladies... see: educateyourself.org .... So too STOPTHECRIME.net research Vaccine Dangers.... See: https://wethepatriotsusa.org/shot-dead-movie/ and listen to these Doctors speaking TRUTH to POWER .... YOU ! I am Peter I am servant, Nurses Unite Item 7.A.1. CITY BILLS/DEMANDS FOR PAYMENT January 27, 2026 Check Number: 600019314 - 600019542 Dated: December 30, 2025 - January 12, 2026 1,737,647.27 TOTAL $1, 737,647.27 CITY BILLS DEMANDS FOR PAYMENT DATED DECEMBER 30 2025 THROUGH JANUARY 12 2026 CHECK NUMBER 600019314 600019315 60001931E 600019315 600019315 600019315 600019315 600019315 600019315 600019316 600019316 600019316 600019317 600019317 600019317 600019318 600019319 600019320 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 600019321 CHECK DATE VENDOR NAME 12/30/2025 PITNEY BOWES BANK INC 12/30/2025 ABM SERVICES INC 12/30/2025 ABM SERVICES INC 12/30/2025 ABM SERVICES INC 12/30/2025 ABM SERVICES INC 12/30/2025 ABM SERVICES INC 12/30/2025 ABM SERVICES INC 12/30/2025 ABM SERVICES INC 12/30/2025 ABM SERVICES INC 12/30/2025 AIR SYSTEMS INC 12/30/2025 AIR SYSTEMS INC 12/30/2025 AIR SYSTEMS INC 12/30/2025 HAROLD A. STEUBER INC 12/30/2025 HAROLD A. STEUBER INC 12/30/2025 HAROLD A.STEUBER INC 12/30/2025 AT&T 12/30/2025 AT&T 12/30/2025 AT&T 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/202S AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY 12/30/2025 AT&T MOBILITY FUND General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Information Technology ISF General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Information Technology ISF Fleet Services ISF Sewer Utility Fund Sewer Utility Fund Water Utility Fund Page 1 of 14 ACCOUNT Postage & Shipping Maintenance -Janitorial Maintenance -Janitorial Maintenance -Janitorial Maintenance -Janitorial Maintenance -Janitorial Contract - Outside Services Contract - Outside Services Supplies -Janitorial Svs Travel and Training Repair & Maintenance Repair & Maintenance Special Dept Expense Special Dept Expense Special Dept Expense Internet & Broadband Internet & Broadband Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone AMOUNT 3,000.00 1,788.74 5,844.10 1,445.59 4,498.08 2,790.66 2,395.49 210.00 1,111.49 2,132.00 1,195.00 1,195.00 142.20 49.95 90.95 181.90 7,895.46 30.32 179.60 130.04 134.70 44.90 44.90 219.84 44.90 493.90 3,268.33 2,176.05 1,814.11 179.60 89.80 89.80 49.95 69.88 304.98 69.87 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019321 12/30/2025 AT&T MOBILITY Water Utility Fund Communication -Phone 670.40 600019321 12/30/2025 AT&T MOBILITY Recycled Water Utility Fund Communication -Phone 40.24 600019322 12/30/2025 BADGER METER INC Water Utility Fund Meter & Supplies Existing 39.18 600019323 12/30/2025 BODEAN CO. INC General Fund Othr Accrued Liab.-Sales Tax 0.35 600019323 12/30/2025 BODEAN CO. INC General Fund Othr Accrued Liab.-Sales Tax 0.34 600019323 12/30/2025 BODEAN CO. INC General Fund Special Dept Expense (0.35) 600019323 12/30/2025 BODEAN CO. INC General Fund Special Dept Expense 151.41 600019323 12/30/2025 BODEAN CO. INC General Fund Special Dept Expense (0.34) 600019323 12/30/2025 BODEAN CO. INC General Fund Special Dept Expense 150.40 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 605.28 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 75&60 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 514.28 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 403.52 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Deposits -Developer 1,462.76 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (605.28) 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (756.60) 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (514.28) 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (403.52) 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Other Rev -Developer Deposit (1,462.76) 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 605.28 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 756.60 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 514.28 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 403.52 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Developer Deposit Expense 1,462.76 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,531.36 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 1,731.60 600019324 12/30/2025 BURKE WILLIAMS & SORENSEN LLP Rent Appeals Board Professional Legal Fees 290.16 600019325 12/30/2025 BARTON WRIGHT, SNEED DISTRIBUTORS, INC General Fund Special Dept Expense 104.83 600019326 12/30/2025 CITY OF SANTA ROSA Sewer Utility Fund Laguna Plant & SubRegional Exp 1,106,295.36 600019326 12/30/2025 CITY OF SANTA ROSA Public Facility Finance AB1600 Laguna Plant & SubRegional Exp 33,909.01 600019327 12/30/2025 COMCAST General Fund Internet & Broadband 180.77 600019328 12/30/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Othr Accrued Liab.-Sales Tax (32.18) 600019328 12/30/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Printing 32.18 600019328 12/30/2025 THE COMMUNITY VOICE/SHAH FAMILY LLC General Fund Printing 7,255.71 600019329 12/30/2025 COMPLETE WELDERS SUPPLY General Fund Equipment Small Office & Tool 11.33 600019330 12/30/2025 SONOMA COUNTY PUBLIC INFRASTRUCTURE General Fund Contract - Outside Services 933.00 600019330 12/30/2025 SONOMA COUNTY PUBLIC INFRASTRUCTURE General Fund Contract - Outside Services 933.00 600019331 12/30/2025 CULLIGAN General Fund Special Dept Expense 92.00 600019331 12/30/2025 CULLIGAN General Fund Special Dept Expense 95.00 600019332 12/30/2025 DEPT OF INDUSTRIAL RELATIONS General Fund Repair & Maintenance 675.00 600019333 12/30/2025 GILD INVESTMENTS INC General Liability ISF Gen Liab Fleet Exp 2,489.00 600019334 12/30/2025 ELECTRICAL EQUIPMENT CO., INC. General Fund Repair & Maintenance 216.57 600019334 12/30/2025 ELECTRICAL EQUIPMENT CO., INC. General Fund Repair & Maintenance 2,972.54 Page 2 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019335 12/30/2025 EUREKA OXYGEN COMPANY INC General Fund Repair & Maintenance 22.90 600019335 12/30/2025 EUREKA OXYGEN COMPANY INC General Fund Repair & Maintenance 138.16 600019335 12/30/2025 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 462.40 600019335 12/30/2025 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 260.17 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 68.92 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 164.14 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 113.68 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 182.61 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 346.37 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 2,140.60 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 1,191.75 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 2,481.13 600019336 12/30/2025 FASTENAL General Fund Supplies -Janitorial Svs 2,193.92 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 36.95 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 20.62 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 189.74 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 62.47 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 167.27 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 23.07 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 62.85 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 12.60 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 36.98 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 20.63 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 189.76 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 62.47 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 167.27 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 23.07 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 62.85 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 36.95 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 20.62 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 189.74 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 62.48 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 167.27 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 23.10 600019336 12/30/202S FASTENAL General Fund Special Dept Expense 62.85 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 18.99 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 17.51 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 37.22 600019336 12/30/2025 FASTENAL General Fund Special Dept Expense 429.87 600019336 12/30/2025 FASTENAL Sewer Utility Fund Special Dept Expense 36.95 600019336 12/30/2025 FASTENAL Sewer Utility Fund Special Dept Expense 20.62 600019336 12/30/2025 FASTENAL Sewer Utility Fund Special Dept Expense 189.74 600019336 12/30/2025 FASTENAL Sewer Utility Fund Special Dept Expense 62.47 Page 3 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND 600019336 12/30/2025 FASTENAL Sewer Utility Fund 600019336 12/30/2025 FASTENAL Sewer Utility Fund 600019336 12/30/2025 FASTENAL Sewer Utility Fund 600019336 12/30/2025 FASTENAL Water Utility Fund 600019336 12/30/2025 FASTENAL Water Utility Fund 600019336 12/30/2025 FASTENAL Water Utility Fund 600019336 12/30/2025 FASTENAL Water Utility Fund 600019336 12/30/2025 FASTENAL Water Utility Fund 600019336 12/30/2025 FASTENAL Water Utility Fund 600019336 12/30/2025 FASTENAL Water Utility Fund 600019337 12/30/2025 FEDERAL EXPRESS CORPORATION General Fund 600019338 12/30/2025 FIRST ALARM SECURITIES SERVICES General Fund 600019339 12/30/2025 FRIEDMAN'S HOME IMPROVEMENT INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC Sewer Utility Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC Fleet Services ISF 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019340 12/30/2025 GRAINGER INC General Fund 600019341 12/30/2025 HDS WHITE CAP CONST SUPPL Water Utility Fund 600019342 12/30/2025 INTERSTATE ALL BATTERY CENTER General Fund 600019343 12/30/2025 JAKE WATERMAN General Fund 600019344 12/30/2025 LIFE ASSIST INC General Fund 600019345 12/30/2025 MICHELLE PAGANO General Fund 600019346 12/30/2025 MINTIER HARNISH GOVT Non Capital Projects 600019347 12/30/2025 NICK BARBIERI TRUCKING LLC General Fund 600019347 12/30/2025 NICK BARBIERI TRUCKING LLC General Fund 600019347 12/30/2025 NICK BARBIERI TRUCKING LLC General Fund 600019348 12/30/2025 NORTHGATES IN MOTION INC General Fund 600019349 12/30/2025 OFFICE DEPOT General Fund 600019349 12/30/2025 OFFICE DEPOT General Fund 600019349 12/30/2025 OFFICE DEPOT General Fund Page 4 of 14 ACCOUNT AMOUNT Special Dept Expense 167.28 Special Dept Expense 23.07 Special Dept Expense 62.85 Special Dept Expense 36.95 Special Dept Expense 20.62 Special Dept Expense 189.74 Special Dept Expense 62.47 Special Dept Expense 167.27 Special Dept Expense 23.07 Special Dept Expense 62.85 Postage & Shipping 5.66 Repair & Maintenance 30.62 Repair & Maintenance 304.15 Equipment Small Office & Tool 328.36 Equipment Small Office & Tool 12.05 Equipment Small Office & Tool (81.42) Contract - Outside Services 30.98 Fleet Veh Repairs for SWR 28.39 Repair & Maintenance 57.55 Repair & Maintenance 27.89 Repair & Maintenance 22.36 Repair & Maintenance 13.85 Special Dept Expense 29.80 Special Dept Expense 556.45 Special Dept Expense 147.82 Special Dept Expense 55.03 Special Dept Expense 79.96 Special Dept Expense 10.51 Special Dept Expense 79.08 Special Dept Expense 84.19 Equipment Small Office & Tool 198.52 Repair & Maintenance 855.37 Contract Services -Instructors 3,410.40 Other Exp-First Aid Supplies 578.32 Contract Services - Actors 595.00 Non -Capital Projects 11,178.97 Fuel 450.37 Fuel 881.73 Fuel 447.63 Repair & Maintenance 360.00 Office Expense 143.75 Office Expense 243.78 Office Expense 172.36 CHECK NUMBER CHECK DATE VENDOR NAME FUND 600019349 12/30/2025 OFFICE DEPOT General Fund 600019350 12/30/2025 ONE STEP GPS General Fund 600019351 12/30/2025 DAVE SUTTER General Fund 600019352 12/30/2025 Alicia Lopez General Fund 600019353 12/30/2025 PACE SUPPLY General Fund 600019353 12/30/2025 PACE SUPPLY Water Utility Fund 600019353 12/30/2025 PACE SUPPLY Water Utility Fund 600019354 12/30/2025 PACIFIC GAS & ELECTRIC General Fund 600019354 12/30/2025 PACIFIC GAS & ELECTRIC General Fund 600019354 12/30/2025 PACIFIC GAS & ELECTRIC General Fund 600019355 12/30/2025 PACIFIC GAS & ELECTRIC General Fund 600019355 12/30/2025 PACIFIC GAS & ELECTRIC General Fund 600019355 12/30/2025 PACIFIC GAS & ELECTRIC General Fund 600019356 12/30/2025 UBEO MIDCO, LLC Information Technology ISF 600019356 12/30/2025 UBEO MIDCO, LLC Information Technology ISF 600019357 12/30/2025 REDWOOD LOCK INC General Fund 600019357 12/30/2025 REDWOOD LOCK INC General Fund 600019357 12/30/2025 REDWOOD LOCK INC General Fund 600019357 12/30/2025 REDWOOD LOCK INC General Fund 600019358 12/30/2025 REFRIGERATION SUPPLIES DISTRIBUTOR General Fund 6000193S9 12/30/2025 ROTO-ROOTER General Fund 600019360 12/30/2025 SANTA ROSA UNIFORM & CAREER APPAREL General Fund 600019361 12/30/2025 THE RENTAL PLACE Measure M Parks 600019362 12/30/2025 TROPE GROUP INC General Fund 600019363 12/30/2025 WATER ONE INDUSTRIES INC General Fund 600019363 12/30/2025 WATER ONE INDUSTRIES INC General Fund 600019364 12/30/2025 WESTERN EXTERMINATOR General Fund 600019364 12/30/202S WESTERN EXTERMINATOR General Fund 600019364 12/30/2025 WESTERN EXTERMINATOR General Fund 600019364 12/30/2025 WESTERN EXTERMINATOR General Fund 600019364 12/30/2025 WESTERN EXTERMINATOR General Fund 600019364 12/30/2025 WESTERN EXTERMINATOR General Fund 600019364 12/30/2025 WESTERN EXTERMINATOR General Fund 600019364 12/30/2025 WESTERN EXTERMINATOR General Fund 600019365 12/30/2025 ZAMARONI QUARRY INC General Fund 600019366 12/31/2025 ADRIANA GUTIERREZ General Fund 600019367 12/31/2025 BECK COMMUNICATIONS INC Sewer Utility Fund 600019368 12/31/2025 BARTON WRIGHT, SNEED DISTRIBUTORS, INC General Fund 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Page 5 of 14 ACCOUNT AMOUNT Office Expense 33.46 Contract - Outside Services 1,026.00 Accounts Payable -Stale Checks 640.00 Othr Accrued Liab.-PrkRec Rfnd 802.00 Repair & Maintenance 63.11 Other Exp-Repair System (30.61) Other Exp-Repair System 1,530.35 Utility -Electric 10,592.85 Utility -Electric 4,451.45 Utility -Electric 6,710.54 Utility -Electric 1,937.24 Utility -Electric 252.61 Utility -Electric 4,216.36 Contract - Outside Services 563.22 Contract - Outside Services 563.22 Repair & Maintenance 30.00 Repair & Maintenance 476.83 Repair & Maintenance 13.17 Repair & Maintenance 939.91 Repair & Maintenance 60.86 Repair & Maintenance 975.00 Uniform Purchase 1,109.65 Other Exp-Special Events 1,193.12 Special Dept Expense 96.00 Repair & Maintenance 275.00 Repair & Maintenance 275.00 Repair & Maintenance 168.41 Repair & Maintenance 92.42 Repair & Maintenance 72.98 Repair & Maintenance 72.98 Repair & Maintenance 72.98 Repair & Maintenance 168.41 Repair & Maintenance 224.54 Repair & Maintenance 90.47 Special Dept Expense 155.14 Contract - Outside Services 2,500.00 Contract - Outside Services 2,825.00 Special Dept Expense 269.50 Charges for Services -Routers (5,280.00) Charges for Services -Routers (880.00) Equipment Small Office & Tool 454.78 Equipment Small Office & Tool 917.26 Equipment Small Office & Tool 458.63 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Equipment Small Office & Tool 458.63 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 179.93 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 179.93 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 179.93 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 179.93 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 101.10 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 101.10 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 101.10 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 144.10 600019369 12/31/202S CELLCO PARTNERSHIP General Fund Communication -Phone 20.22 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 20.22 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 58.23 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 58.23 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 58.23 600019369 12/31/202S CELLCO PARTNERSHIP General Fund Communication -Phone 58.23 600019369 12/31/202S CELLCO PARTNERSHIP General Fund Communication -Phone 40.44 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 96.62 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 76.40 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 76.40 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 76.40 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communication -Phone 20.22 600019369 12/31/2025 CELLCO PARTNERSHIP Information Technology ISF Communication -Phone 122.25 600019369 12/31/2025 CELLCO PARTNERSHIP Information Technology ISF Communication -Phone 122.25 600019369 12/31/2025 CELLCO PARTNERSHIP Information Technology ISF Communication -Phone 122.2S 600019369 12/31/2025 CELLCO PARTNERSHIP Information Technology ISF Communication -Phone 122.25 600019369 12/31/2025 CELLCO PARTNERSHIP Fleet Services ISF Communication -Phone 38.39 600019369 12/31/2025 CELLCO PARTNERSHIP Fleet Services ISF Communication -Phone 38.39 600019369 12/31/2025 CELLCO PARTNERSHIP Fleet Services ISF Communication -Phone 38.39 600019369 12/31/2025 CELLCO PARTNERSHIP Fleet Services ISF Communication -Phone 38.39 600019369 12/31/2025 CELLCO PARTNERSHIP Sewer Utility Fund Communication -Phone 114.41 600019369 12/31/2025 CELLCO PARTNERSHIP Sewer Utility Fund Communication -Phone 114.41 600019369 12/31/2025 CELLCO PARTNERSHIP Sewer Utility Fund Communication -Phone 114.41 600019369 12/31/2025 CELLCO PARTNERSHIP Sewer Utility Fund Communication -Phone 114.41 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund Communication -Phone 287.81 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund Communication -Phone 287.81 600019369 12/31/202S CELLCO PARTNERSHIP Water Utility Fund Communication -Phone 287.81 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund Communication -Phone 296.41 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communications - Routers 182.10 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communications - Routers 242.70 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communications - Routers 242.62 600019369 12/31/2025 CELLCO PARTNERSHIP General Fund Communications - Routers 242.56 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund Communications - Routers 30.36 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund Communications - Routers 40.44 Page 6 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund Communications - Routers 40.42 600019369 12/31/2025 CELLCO PARTNERSHIP Water Utility Fund Communications - Routers 40.42 600019370 12/31/2025 CORE & MAIN LP Water Utility Fund Other Exp-Repair Systern 406.27 600019371 12/31/2025 HELEN CROSBY General Fund Deferred Inflows 200.00 600019371 12/31/2025 HELEN CROSBY General Fund Deferred Inflows 200.00 600019371 12/31/2025 HELEN CROSBY General Fund Grants - Other (200.00) 600019371 12/31/2025 HELEN CROSBY General Fund Grants - Other (200.00) 600019371 12/31/2025 HELEN CROSBY General Fund Contract Services -Instructors 200.00 600019371 12/31/2025 HELEN CROSBY General Fund Contract Services -Instructors 200.00 600019372 12/31/2025 COUNTY OF SONOMA Measure M Traffic Contract - Outside Services 12,140.40 600019373 12/31/2025 DATA CENTER FACILITIES MANAGEMENT INC Information Technology ISF Software -Security 16,331.34 600019374 12/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Equipment Small Office & Tool 105.40 600019374 12/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 198.33 600019374 12/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 50.84 600019374 12/31/2025 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 202.12 600019375 12/31/2025 HILL'S PET NUTRITION SALES INC General Fund Community Outreach 714.49 600019375 12/31/2025 HILL'S PET NUTRITION SALES INC General Fund Food -Animal Shelter 1,132.39 600019376 12/31/2025 KAYLA SCHETTLER General Fund Contract Services -Instructors 62.40 600019376 12/31/2025 KAYLA SCHETTLER General Fund Contract Services -Instructors 204.75 600019377 12/31/2025 KOEFRAN INDUSTRIES General Fund Contract - Outside Services 400.00 600019377 12/31/2025 KOEFRAN INDUSTRIES General Fund Commnity Outreach -Cremations 255.00 600019378 12/31/2025 Amelia Ruiz General Fund Othr Accrued Liab.-PrkRec Rfnd 803.00 600019379 12/31/2025 Anahi Rodriguez General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600019380 12/31/2025 Cruz Gonzalez General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600019381 12/31/2025 Ema Anzurez General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600019382 12/31/2025 Lucienne Madden General Fund Othr Accrued Liab.-PrkRec Rfnd 48.75 600019383 12/31/2025 Sorn Stephanie Cum General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600019384 12/31/2025 Yasmeen Bernal General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600019385 12/31/2025 ZACHARY WEADICK General Fund Animal Shelter Fees 100.00 600019385 12/31/2025 ZACHARY WEADICK Spay and Neuter Fund Chg Srvs-Spay & Nueter 2.00 600019385 12/31/2025 ZACHARY WEADICK General Fund License & Permits - AS 16.00 600019386 12/31/2025 PACE SUPPLY General Fund Special Dept Expense (0.22) 600019386 12/31/2025 PACE SUPPLY General Fund Special Dept Expense 11.00 600019386 12/31/2025 PACE SUPPLY General Fund Special Dept Expense (1.86) 600019386 12/31/2025 PACE SUPPLY General Fund Special Dept Expense 93.05 600019386 12/31/2025 PACE SUPPLY General Fund Special Dept Expense (4.51) 600019386 12/31/2025 PACE SUPPLY General Fund Special Dept Expense 225.41 600019386 12/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System (10.98) 600019386 12/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 548.75 600019386 12/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System (58.52) 600019386 12/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 2,926.00 600019386 12/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 926.20 600019386 12/31/2025 PACE SUPPLY Water Utility Fund Other Exp-Repair System 550.00 Page 7 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND 600019386 12/31/2025 PACE SUPPLY Water Utility Fund 600019387 12/31/2025 PACIFIC GAS & ELECTRIC General Fund 600019388 12/31/2025 SOILAND CO INC General Fund 600019388 12/31/2025 SOILAND CO INC General Fund 600019388 12/31/2025 SOILAND CO INC General Fund 600019388 12/31/2025 SOILAND CO INC Water Utility Fund 600019388 12/31/2025 SOILAND CO INC Water Utility Fund 600019388 12/31/2025 SOILAND CO INC Water Utility Fund 600019388 12/31/2025 SOILAND CO INC Water Utility Fund 600019388 12/31/2025 SOILAND CO INC Water Utility Fund 600019388 12/31/2025 SOILAND CO INC Water Utility Fund 600019389 12/31/2025 STATE WATER RESOURCES CONTROL BOARD Government CIP 600019390 12/31/2025 SUPERIOR SUPPLIES INC Water Utility Fund 600019390 12/31/2025 SUPERIOR SUPPLIES INC Water Utility Fund 600019391 12/31/2025 SYAR INDUSTRIES INC Water Utility Fund 600019391 12/31/2025 SYAR INDUSTRIES INC Water Utility Fund 600019392 12/31/2025 US BANK General Fund 600019393 12/31/2025 WYATT IRRIGATION CO Water Utility Fund 600019393 12/31/2025 WYATT IRRIGATION CO General Fund 600019393 12/31/2025 WYATT IRRIGATION CO Water Utility Fund 600019394 01/02/2026 FIRST ALARM SECURITIES SERVICES Sewer Utility Fund 600019395 01/02/2026 Ema Siga General Fund 600019396 01/02/2026 Luis Venegas General Fund 600019397 01/02/2026 WESTERN EXTERMINATOR Sewer Utility Fund 600019398 01/05/2026 ABM SERVICES INC General Fund 600019399 01/05/2026 HAROLD A. STEUBER INC Sewer Utility Fund 600019400 01/05/2026 AUTOZONE INC Water Utility Fund 600019401 01/05/2026 BADGER METER INC Water Utility Fund 600019402 01/05/2026 BREUE & RACE LABORATORIES INC Water Utility Fund 600019402 01/05/2026 BREUE & RACE LABORATORIES INC Water Utility Fund 600019402 01/05/2026 BREUE & RACE LABORATORIES INC Water Utility Fund 600019402 01/05/2026 BREUE & RACE LABORATORIES INC Water Utility Fund 600019403 01/05/2026 CITY OF SANTA ROSA Recycled Water Utility Fund 600019404 01/05/2026 COMPLETE WELDERS SUPPLY Water Utility Fund 600019404 01/05/2026 COMPLETE WELDERS SUPPLY Water Utility Fund 600019404 01/05/2026 COMPLETE WELDERS SUPPLY General Fund 600019405 01/05/2026 DERRICK B LEONARD General Fund 600019406 01/05/2026 FASTENAL Sewer Utility Fund 600019407 01/05/2026 FRIEDMAN'S HOME IMPROVEMENT INC Water Utility Fund 600019407 01/05/2026 FRIEDMAN'S HOME IMPROVEMENT INC Water Utility Fund 600019407 01/05/2026 FRIEDMAN'S HOME IMPROVEMENT INC Water Utility Fund 600019408 01/05/2026 GRAINGER INC Water Utility Fund 600019408 01/05/2026 GRAINGER INC Water Utility Fund Page 8 of 14 ACCOUNT AMOUNT Other Exp-Repair System 493.08 Utility -Electric 70.01 Othr Accrued Liab.-Sales Tax (5.14) Othr Accrued Liab.-Sales Tax (13.01) Othr Accrued Liab.-Sales Tax (14.15) Other Exp-Repair System 5.14 Other Exp-Repair System 52.80 Other Exp-Repair System 13.01 Other Exp-Repair System 133.50 Other Exp-Repair System 14.15 Other Exp-Repair System 145.20 Capital Projects 2,360.00 Other Exp-Repair System 188.65 Other Exp-Repair System 512.60 Other Exp-Repair System 106.99 Other Exp-Repair System 119.83 Othr Accrued Liab-P Card 16,427.32 Repair & Maintenance 32.26 Special Dept Expense 831.77 Special Dept Expense 65.88 Repair & Maintenance 835.26 Othr Accrued Liab.-PrkRec Rfnd 100.00 Othr Accrued Liab.-PrkRec Rfnd 400.00 Contract - Outside Services 205.12 Contract - Outside Services 3,552.50 Special Dept Expense 126.76 Special Dept Expense 7.06 Meter & SUpplies New 34.65 Contract - Outside Services 45.00 Contract - Outside Services 45.00 Contract - Outside Services 90.00 Contract - Outside Services 90.00 Water Purchase 2,375.00 Special Dept Expense 528.38 Special Dept Expense 34.03 Other Exp-First Aid Supplies 229.53 Contract Services -Instructors 26.00 Special Dept Expense 63.70 Special Dept Expense 29.38 Special Dept Expense 21.13 Special Dept Expense 12.66 Special Dept Expense 114.52 Special Dept Expense 80.34 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019408 01/05/2026 GRAINGER INC Water Utility Fund Special Dept Expense 40.17 600019409 01/OS/2026 GRANICUS LLC PEG Fees-DIVCA AB2987 Equipment Small Office & Tool 5,292.50 600019409 01/05/2026 GRANICUS LLC PEG Fees-DIVCA AB2987 Software Lic. & Subscriptions 15,837.11 600019409 01/05/2026 GRANICUS LLC PEG Fees-DIVCA AB2987 Software SaaS Cloud Based 9,908.37 600019410 01/05/2026 INSTRUMENT TECHNOLOGY CORP Sewer Utility Fund Equipment Small Office & Tool 137.19 600019411 01/05/2026 JYOTI MCCALL General Fund Contract Services -Instructors 1,605.50 600019412 01/05/2026 LAURIE PHILLIPS General Fund Contract Services -Instructors 2,271.75 600019413 01/05/2026 LEESA FOX General Fund Contract Services -Instructors 351.00 600019413 01/05/2026 LEESA FOX General Fund Contract Services -Instructors 117.00 600019414 01/05/2026 NATIONAL ACADEMY OF ATHLETICS General Fund Contract Services -Instructors 707.20 600019415 01/05/2026 NEON ONE General Fund Transation Fees 2,428.97 600019416 01/05/2026 NICK BARBIERI TRUCKING LLC Sewer Utility Fund Fuel 281.57 600019417 01/05/2026 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA General Fund Recruitment 123.00 600019417 01/05/2026 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA Sewer Utility Fund Special Dept Expense 57.50 600019417 01/05/2026 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA Water Utility Fund Special Dept Expense 57.50 600019418 01/05/2026 OFFICE DEPOT General Fund Equipment Small Office & Tool 111.22 600019419 01/05/2026 ELLIOTT PICKETT General Fund Travel and Training 1,595.82 600019420 01/05/2026 Claudia Elizabeth Beery General Fund Othr Accrued Liab.-PrkRec Rfnd 806.00 600019421 01/05/2026 Rahi Kadu General Fund Othr Accrued Liab.-PrkRec Rfnd 234.75 600019422 01/05/2026 Susanna Sanchez -Ruiz General Fund Othr Accrued Liab.-PrkRec Rfnd 800.00 600019423 01/05/2026 Viktoriya Kotlinski General Fund Othr Accrued Liab.-PrkRec Rfnd 2,261.88 600019424 01/05/2026 ROHNERT PARK TENNIS CLUB General Fund Contract Services -Instructors 2,156.00 600019425 01/05/2026 SESAC INC Measure M Parks Other Exp-Special Events 1,278.00 600019426 01/07/2026 PETALUMA COMMUNITY ACCESS General Fund Contract - Outside Services 1,200.00 600019427 01/07/2026 ABM SERVICES INC General Fund Contract - Outside Services 3,150.00 600019428 01/07/2026 ACCESS CIG LLC General Fund Contract - Outside Services 14.76 600019428 01/07/2026 ACCESS CIG LLC General Fund Contract - Outside Services 11.81 600019428 01/07/2026 ACCESS CIG LLC General Fund Contract - Outside Services 73.79 600019428 01/07/2026 ACCESS CIG LLC General Fund Contract - Outside Services 10.00 600019428 01/07/2026 ACCESS CIG LLC General Fund Contract - Outside Services 14.02 600019428 01/07/2026 ACCESS CIG LLC General Fund Contract - Outside Services 33.20 600019429 01/07/2026 ALAN S COX General Fund Recruitment 25.00 600019429 01/07/2026 ALAN S COX General Fund Contract Services -Instructors 75.00 600019429 01/07/2026 ALAN S COX Government CIP Capital Projects 25.00 600019429 01/07/2026 ALAN S COX Government CIP Capital Projects 200.00 600019430 01/07/2026 BARBARA LEACH D.V.M. General Fund Contract - Outside Services 4,500.00 600019430 01/07/2026 BARBARA LEACH D.V.M. Spay and Neuter Fund Contract - Outside Services 1,000.00 600019431 01/07/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 7,057.44 600019431 01/07/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 8,786.96 600019431 01/07/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 3,039.92 600019431 01/07/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 24,223.54 600019431 01/07/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 7,773.48 600019432 01/07/2026 CELLCO PARTNERSHIP Water Utility Fund Communication -Phone 227.98 Page 9 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND 600019432 01/07/2026 CELLCO PARTNERSHIP Recycled Water Utility Fund 600019433 01/07/2026 THE COMMUNITY VOICE/SHAH FAMILY LLC Sewer CIP 600019434 01/07/2026 HELEN CROSBY General Fund 600019434 01/07/2026 HELEN CROSBY General Fund 600019434 01/07/2026 HELEN CROSBY General Fund 600019435 01/07/2026 REDACTED RETIREE General Fund 600019436 01/07/2026 DELL MARKETING LP Information Technology ISF 600019437 01/07/2026 DERRICK B LEONARD General Fund 600019438 01/07/2026 DIAN BARKAN MSW LCSW General Fund 600019439 01/07/2026 EUREKA OXYGEN COMPANY INC Senior Center Fund 600019440 01/07/2026 FEDERATED INDIANS OF GRATON RANCHERIA Government CIP 600019441 01/07/2026 GRAINGER INC Water Utility Fund 600019441 01/07/2026 GRAINGER INC Water Utility Fund 600019441 01/07/2026 GRAINGER INC Water Utility Fund 600019442 01/07/2026 HARRELL'S INC General Fund 600019442 01/07/2026 HARRELL'S INC General Fund 600019442 01/07/2026 HARRELL'S INC General Fund 600019443 01/07/2026 JEFF THOMAS General Fund 600019444 01/07/2026 KOEFRAN INDUSTRIES General Fund 600019445 01/07/2026 REDACTED RETIREE General Fund 600019446 01/07/2026 REDACTED RETIREE General Fund 600019447 01/07/2026 MOONLIGHT BPO LLC Sewer Utility Fund 600019447 01/07/2026 MOONLIGHT BPO LLC Water Utility Fund 600019448 01/07/2026 MOVEMENT LAB-BERNADETTE ALVERIO General Fund 600019448 01/07/2026 MOVEMENT LAB-BERNADETTE ALVERIO General Fund 600019449 01/07/2026 NEON ONE General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 6000194SO 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 6000194SO 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 6000194SO 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 600019450 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 6000194SO 01/07/2026 NICK BARBIERI TRUCKING LLC General Fund 6000194SI 01/07/2026 SCOTT SANDERS General Fund 600019452 01/07/2026 SCOTT SANDERS General Fund 600019453 01/07/2026 PACE SUPPLY Water Utility Fund 600019453 01/07/2026 PACE SUPPLY Water Utility Fund 600019453 01/07/2026 PACE SUPPLY Water Utility Fund Page 10 of 14 ACCOUNT AMOUNT Communication -Phone 37.99 Capital Projects 1,800.00 Deferred Inflows 200.00 Grants - Other (200.00) Contract Services -Instructors 200.00 Benefit Medical Reimb 288.00 Equipment Small Office & Tool 2,376.46 Contract Services -Instructors 104.00 Contract - Outside Services 540.00 Special Events 39.86 Capital Projects 10,535.80 Equipment Small Office & Tool 82.46 Special Dept Expense 312.82 Special Dept Expense 301.85 Othr Accrued Liab.-Sales Tax (6.93) Special Dept Expense 6.93 Special Dept Expense 3,041.79 Contract - Outside Services 150.00 Commnity Outreach -Cremations 301.00 Benefit Medical Reimb 439.30 Benefit Medical Reimb 1,222.47 Postage & Shipping 8.79 Postage & Shipping 8.78 Unearned-Refd Outside Evnt 12,628.00 Program Revenue -Box Office (1,262.80) Transation Fees 2,859.62 Inventories - Unleaded 357.87 Inventories - Unleaded 425.77 Inventories - Unleaded 134.24 Inventories - Unleaded 743.38 Inventories - Unleaded 44.65 Inventories - Unleaded 930.22 Inventories - Unleaded S00.43 Inventories - Unleaded 929.40 Inventories - Unleaded 388.76 Inventories - Unleaded 280.02 Inventories - Unleaded 1,304.46 Inventories - Unleaded 1,296.32 Travel and Training 1,185.00 Travel and Training 255.30 Special Dept Expense (10.95) Special Dept Expense 547.65 Special Dept Expense (10.80) CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019453 01/07/2026 PACE SUPPLY Water Utility Fund Special Dept Expense 540.10 600019454 01/07/2026 PLATINUM CHEVROLET Fleet Services ISF Fleet Veh Repairs for Police 500.00 600019455 01/07/2026 REDWING BUSINESS ADVANTAGE ACCOUNT Sewer Utility Fund Uniform Purchase 290.92 600019456 01/07/2026 REXEL USA INC Sewer Utility Fund Repair & Maintenance 495.05 600019456 01/07/2026 REXEL USA INC Water Utility Fund Repair & Maintenance 247.53 600019457 01/07/2026 DANCE EVOLUTION STUDIOS General Fund Unearned-Refd Outside Evnt 12,270.00 600019457 01/07/2026 DANCE EVOLUTION STUDIOS General Fund Program Revenue -Box Office (1,227.00) 600019458 01/07/2026 SOILAND CO INC General Fund Othr Accrued Liab.-Sales Tax (10.15) 600019458 01/07/2026 SOILAND CO INC Water Utility Fund Other Exp-Repair System 10.15 600019458 01/07/2026 SOILAND CO INC Water Utility Fund Other Exp-Repair System 104.10 600019459 01/07/2026 STATE WATER RESOURCES CONTROL BOARD Government CIP Capital Projects 3,540.00 600019460 01/07/2026 STRATA AP INC Government CIP Capital Projects 962.50 600019461 01/07/2026 SYAR INDUSTRIES INC Water Utility Fund Special Dept Expense 180.81 600019462 01/07/2026 THE RENTAL PLACE RPF Toy Drive Donation Toy Drive Expenses 805.60 600019463 01/07/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 5,728.96 600019464 01/07/2026 TIFCO INDUSTRIES Sewer Utility Fund Special Dept Expense 148.15 600019465 01/07/2026 US BANK General Fund Othr Accrued Liab-P Card 22,656.29 600019466 01/07/2026 HD SUPPLY INC Water Utility Fund Special Dept Expense 797.43 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Community Outreach 269.10 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Commnity Outreach -Cremations 87.60 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible 320.32 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible 367.80 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible 43.43 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible 857.60 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible 272.83 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible 1.85 600019467 01/07/2026 VCA ANIMAL CARE CENTER OF SONOMA COUNTY General Fund Animal Clinic Non -Eligible (744.42) 600019468 01/07/2026 GCP WW HOLDCO LLC General Fund Uniform Purchase 791.93 600019469 01/07/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 3,921.32 600019469 01/07/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 196.56 600019470 01/07/2026 DEPARTMENT OF JUSTICE City of Rohnert Park Foundatin Audit Acctng & Tax Fee 200.00 600019471 01/07/2026 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Police 600.00 600019471 01/07/2026 HANSEL FORD INC Fleet Services ISF Fleet Veh Repairs for Streets 51.52 600019471 01/07/2026 HANSEL FORD INC Fleet Services ISF Special Dept Expense (440.98) 600019472 01/09/2026 ALPHA ANALYTICAL LABORATORIES INC Water Utility Fund Contract - Outside Services 11,400.00 600019473 01/09/2026 AT&T General Fund Communication -Phone 94.26 600019474 01/09/2026 AT&T General Fund Communication -Phone 162.55 600019475 01/09/2026 AT&T General Fund Communication -Phone 62.07 600019476 01/09/2026 AT&T General Fund Communication -Phone 60.65 600019477 01/09/2026 AT&T General Fund Communication -Phone 30.32 600019478 01/09/2026 AT&T General Fund Communication -Phone 62.21 600019479 01/09/2026 AT&T Water Utility Fund Communication -Phone 63.07 600019480 01/09/2026 AT&T Water Utility Fund Communication -Phone 31.88 Page 11 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019481 01/09/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Contract - Outside Services 1,098.24 600019481 01/09/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 12,103.00 600019481 01/09/2026 BURKE WILLIAMS & SORENSEN LLP Water Utility Fund Professional Legal Fees 1,329.12 600019481 01/09/2026 BURKE WILLIAMS & SORENSEN LLP Recycled Water Utility Fund Professional Legal Fees 1,483.04 600019481 01/09/2026 BURKE WILLIAMS & SORENSEN LLP Water CIP Capital Projects 709.28 600019482 01/09/2026 NOCAL AG INC. Fleet Services ISF Fleet Veh Repairs for Fire 725.50 600019483 01/09/2026 CIRA General Liability ISF General Liab Self Insur'd Loss 19,203.65 600019484 01/09/2026 COMCAST General Fund Internet & Broadband 575.31 600019485 01/09/2026 COMCAST General Fund Internet & Broadband 143.80 600019486 01/09/2026 COMCAST General Fund Internet & Broadband 143.30 600019487 01/09/2026 COMCAST General Fund Internet & Broadband 206.80 600019488 01/09/2026 COMCAST General Fund Internet & Broadband 33.12 600019489 01/09/2026 COMCAST General Fund Contract - Outside Services 225.20 600019490 01/09/2026 COMCAST General Fund Internet & Broadband 195.64 600019491 01/09/2026 COMCAST General Fund Internet & Broadband 203.S2 600019492 01/09/2026 DC ELECTRIC GROUP INC General Liability ISF General Liab Minor Claim Damag 14,505.00 600019492 01/09/2026 DC ELECTRIC GROUP INC General Fund Contract - Outside Services 5,176.25 600019492 01/09/2026 DC ELECTRIC GROUP INC General Fund Contract - Outside Services 3,596.81 600019492 01/09/2026 DC ELECTRIC GROUP INC General Fund Contract - Outside Services 822.98 600019492 01/09/2026 DC ELECTRIC GROUP INC Graton Mitigation Contract - Outside Services S,S21.33 600019492 01/09/2026 DC ELECTRIC GROUP INC Graton Mitigation Contract - Outside Services 3,836.60 600019492 01/09/2026 DC ELECTRIC GROUP INC Graton Mitigation Contract - Outside Services 877.85 600019492 01/09/2026 DC ELECTRIC GROUP INC Graton JEPA Wilfred Contract - Outside Services 80S.19 600019492 01/09/2026 DC ELECTRIC GROUP INC Graton JEPA Wilfred Contract - Outside Services 559.50 600019492 01/09/2026 DC ELECTRIC GROUP INC Graton JEPA Wilfred Contract - Outside Services 128.02 600019493 01/09/2026 DEPT OF GENERAL SERVICES General Fund Othr Accrued Liab.CDA-SB1186BL 8,296.00 600019493 01/09/2026 DEPT OF GENERAL SERVICES General Fund Cal Disability SB1186 (7,466.40) 600019494 01/09/2026 EUREKA OXYGEN COMPANY INC Sewer Utility Fund Repair & Maintenance 92.2S 600019495 01/09/2026 EWING IRRIGATION PRODUCTS INC Measure M Parks Special Dept Expense 1,448.27 600019496 01/09/2026 FASTENAL Fleet Services ISF Hazard Materials 187.23 600019496 01/09/2026 FASTENAL Fleet Services ISF Special Dept Expense 23.17 600019497 01/09/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 144.95 600019497 01/09/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 91.93 600019497 01/09/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 42.53 600019497 01/09/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 68.22 600019497 01/09/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Special Dept Expense 7.28 600019498 01/09/2026 GOVERNMENT CONSULTING PARTNERS INC General Fund Contract - Outside Services 4,875.00 600019499 01/09/2026 GRAINGER INC Sewer Utility Fund Equipment Small Office & Tool 97.11 600019499 01/09/2026 GRAINGER INC General Fund Repair & Maintenance (15.90) 600019499 01/09/2026 GRAINGER INC General Fund Special Dept Expense 25.66 600019499 01/09/2026 GRAINGER INC General Fund Special Dept Expense 50.39 600019500 01/09/2026 DXP ENTERPRISES INC Sewer Utility Fund Contract - Outside Services 6,180.00 600019501 01/09/2026 KIMLEY HORN AND ASSOCIATES INC Graton Mitigation Contract - Outside Services 16,809.22 Page 12 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019502 01/09/2026 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 3,810.97 600019502 01/09/2026 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 3,810.96 600019503 01/09/2026 SANTA ROSA AUTO PARTS Sewer Utility Fund Equipment Small Office & Tool 122.28 600019503 01/09/2026 SANTA ROSA AUTO PARTS Fleet Services ISF Fleet Veh Repairs for Parks 5.32 600019503 01/09/2026 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 327.27 600019503 01/09/2026 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense (18.00) 600019504 01/09/2026 ALLYSON WARD General Fund Travel and Training 759.00 600019505 01/09/2026 ASHLEY WYRSCH General Fund Travel and Training 26.45 600019S06 01/09/2026 BRYCE FRASER General Fund Travel and Training 346.15 600019507 01/09/2026 CHARLES FOWLER General Fund Uniform Purchase 350.00 600019508 01/09/2026 DESIREE MCGUNAGLE RPF Toy Drive Donation Toy Drive Expenses 1,800.00 600019S09 01/09/2026 FELICITY HARTNETT General Fund Travel and Training 247.25 600019510 01/09/2026 RAYMOND JONES General Fund Travel and Training 26.45 600019511 01/09/2026 COMMITTEE ON THE SHELTERLESS Water Utility Fund AR-UB Residential 36.32 600019512 01/09/2026 CVS Pharmacy #9928 General Fund AR -Business License 52.50 600019513 01/09/2026 Dan M Machado Water Utility Fund AR-UB Residential 52.86 600019514 01/09/2026 Deli On Wheels General Fund AR -Business License 200.00 600019514 01/09/2026 Deli On Wheels General Fund AR -Business License 4.00 600019514 01/09/2026 Deli On Wheels General Fund AR-Misc Account Receivable 43.60 600019515 01/09/2026 Eric L Lessley Water Utility Fund AR-UB Residential 25.08 600019516 01/09/2026 Glen Gibson Water Utility Fund AR-UB Residential 97.59 600019517 01/09/2026 Jeffrey Ospital Water Utility Fund AR-UB Residential 48.57 600019S18 01/09/2026 JORGE HELMICIO Water Utility Fund AR-UB Residential 20.06 600019519 01/09/2026 KAREN GREENER Water Utility Fund AR-UB Residential 56.83 600019520 01/09/2026 Kimberly Succetti Water Utility Fund AR-UB Residential 8.52 600019521 01/09/2026 Nashmeel Madjd-Sadjadi Water Utility Fund AR-UB Residential 160.58 600019522 01/09/2026 NEXT DAY AIR AND HEATING INC General Fund AR-Misc Account Receivable 43.60 600019523 01/09/2026 NORA PARKER Water Utility Fund AR-UB Residential 60.93 600019524 01/09/2026 PAMELA H SAYLOR Water Utility Fund AR-UB Residential 21.46 600019525 01/09/2026 Peter Gorman Water Utility Fund AR-UB Residential 16.82 600019526 01/09/2026 RALPH WARNER Water Utility Fund AR-UB Residential 22.39 600019527 01/09/2026 SARAH E OSPITAL Water Utility Fund AR-UB Residential 128.65 600019528 01/09/2026 SOMO VILLAGE Water Utility Fund AR-UB Residential 4.00 600019529 01/09/2026 SONOMA STRONG FOODS, LLC General Fund AR -Business License 117.00 600019530 01/09/2026 SONOMA STRONG FOODS, LLC General Fund AR -Business License 120.00 600019531 01/09/2026 SUE MICHAELSON Water Utility Fund AR-UB Residential 69.36 600019532 01/09/2026 WILLIAM BROWN Water Utility Fund AR-UB Residential 33.71 600019533 01/09/2026 Yijie J Shinn Water Utility Fund AR-UB Residential 8.23 600019534 01/09/2026 PACIFIC GAS & ELECTRIC Graton JEPA Wilfred Fuel 1,762.09 600019535 01/09/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 14,509.19 600019536 01/09/2026 PEPSICO BEVERAGE SALES, LLC General Fund Concessions 608.58 600019536 01/09/2026 PEPSICO BEVERAGE SALES, LLC General Fund Concessions 473.10 600019536 01/09/2026 PEPSICO BEVERAGE SALES, LLC General Fund Concessions 596.70 Page 13 of 14 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019536 01/09/2026 PEPSICO BEVERAGE SALES, LLC General Fund Concessions 1,892.40 600019537 01/09/2026 UBEO MIDCO, LLC Information Technology ISF Contract - Outside Services 563.22 600019538 01/09/2026 REDWOOD LOCK INC General Fund Special Dept Expense 1,185.08 600019539 01/09/2026 RYAN GAVIN DUNNIGAN General Fund Recruitment 650.00 600019540 01/09/2026 MOTORRAD, LLC Fleet Services ISF Fleet Veh Repairs for Police 1,854.90 600019541 01/09/2026 TOWNSEND PUBLIC AFFAIRS INC General Fund Contract - Outside Services 4,500.00 600019541 01/09/2026 TOWNSEND PUBLIC AFFAIRS INC General Fund Contract - Outside Services 2,000.00 600019542 01/12/2026 DIANE MICHELI General Fund Contract Services -Instructors 1,296.00 1,737,647.27 Page 14 of 14 Item 7.A.2. REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK CASH REPORT i TO: The Chair and Members of the Community FROM: Betsy Howze, Finance Director Redevelopment Successor Agency of the City of Rohnert Park Marcela Piedra, City Manager CASH BALANCES AS OF December 31, 2025 RPTTF Funds (1) Debt Service Reserve Fund (1999 TABs) (2) Debt Service Fund (1999 TABs) (1) Debt Service Fund (2007R TABs) (1) Debt Service Fund (2018 A & B TABs) (1) Prepared By: Angela Hellman TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH (1) Appropriated for debt service payments & ROPS obligations. (2) Required minimum debt service reserves. $ 3,365,765.18 1,053,211.09 2,499.98 1.01 1,289.28 $ 4,422,766.54 CASH DISTRIBUTION AS OF December 31, 2025 Interest Checking Accounts: Rate Par Value Markel Value City Managed Pooled Rate 3.744% $3,365,765.18 $ 3,365,765.18 $ 3,365,765.18 CASH HELD BY FISCAL AGENTS: Investment Maturity Interest Source of Investment Institution Type Date Rate Par Value Market Value Valuation 1999 TAB'S: US Bank -Trustee 1999 Tax Allocation Bonds Special Fund Blackrock Prov Tfund N/A 3.64% $ 2,013.79 $ 2,013.79 Note (1) 1999 Tax Allocation Bonds Interest Fund Blackrock Prov Tfund Trees. Note N/A 3.64% 433.70 433.70 Note (1) 1999 Tax Allocation Bonds Principal Fund: Blackrock Prov Tfund Trees. Note NIA 3.64% 52.49 52.49 Note (1) 1999 Tax Allocation Bonds Reserve Fund: Blackrock Prov Tfund Trees. Note NIA 3.64% 1,053,211.09 1,053,211.09 Note (2) Total 1999 Tax Allocation Bonds Fund $1,055,711.07 $ 1,055,711.07 1,055,711.07 2007R TAB'S -US Bank -Trustee 2007R Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Trees. Note N/A 3.39% $ 0.01 $ 0.01 Note (1) 2007R Tax Allocation Bonds Redemption Fund: Blackrock Prov Tfund Tress. Note NIA 3.39% 1.00 1.00 Note (1) Total 2007R Tax Allocation Bonds Fund $ 1.01 $ 1.01 1.01 2018A & 2018B TAB'S US Bank -Trustee 2018A Tax Allocation Refunding Bonds Fund Interest Account First American Treasury Ohlig Fd Cl Trees. Note N/A 3.41% $ 1,288.28 $ 1,288.28 Note (1) 2018A Tax Allocation Refunding Bonds FundPrincipalAccount Build Amedca Mutual Assurance Cc Trees. Note N/A 0.00% - - Note (1) 2018A Tax Allocation Refunding Bonds Fund Reserve Sub Account Build America Mutual Assurance Cc Trees. Nate N/A 0.00% 1.00 1.00 Note (1) Total 2018A&B Tax Allocation Refunding Bonds Fund $ 1,289.28 $ 1,289.28 1,289.28 TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH $ 4,422,766.54 Investment Yield for December 31, 2025 3.717% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance voth the investment policy of the Redevelopment Successor Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2021-144, adopted on December 14, 2021. Due to thedissolutionof the redevelopment agencies by the State of California the funds to meet the agency's expenditures will by determined by the State Department of Finance. Note (1) The source of valuation for these investments is their respective monthly US Bank Trust Statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. Note (2) Required minimum debt service reserves. Item 7.A.3. City of Rohnert Park Cash Report As of December 31, 2025 To: The Honorable Mayor & Members of the City Council Marcela Piedra, City Manager Summary of General Fund Cash E -3 From: Betsy Howze Finance Director Prepared By: Angela Hellman Total General Fund Cash $ 30,294,952.78 ...... ............................ I .............................................................................................................................................. I ............................................................................................................ ....................................... Restricted (External) $ 1,439,548.04 .................................................................................... . ............................................................................................................................................................................................. .Assigned28,457,732.64 ............. . ................................................................................................................................................................................................................................................................................................................................ Subtotal ..not available to .spend) 29,897,280.68 ............................................................................................................................................................................ . ............................................................................... ... . ......... Unassigned $ 397,672.10 Restricted Detail: ............................................ I ................................................................................................................................................................................................................................. undable Deposits $ 860,919.54 ........ .......................................................................................................................... I ........................................................................................................................... PARS Contribution Trust 578,628.50 ...................................................................................................................................................................................................................... $ 1,439,548.04 Assigned Detail: Contingency Reserve ............................................................................................................................................................................ 'bp' $ 3,101,003.97 e r'a' t'i n' g Reserve ... . ..... ..... ... .. . ... .. ... ... ..... ... 10,544,682.39 Retirement Reserve 4,077,690.60 ... ... ........ ... ..I. ..................... ..................... Self -Insured e v e L...s...s...e....s....s... 1....,..6....9....7....,.4.....8....5....6....6 ..................li6�r.Ne otiation FY25 26 .....................................................................................................................................................1,200,000..00... ............ .........o.......R..........e... I .. .... Infrastructure Reserve 6,643,143.60 .................................. , ...................... . ........ Downtown Reserve .......................... .......................... 313,943.14 li��: """ * ........................... * ............... .......... ............ iree Health Savings Reserve ............................................................................................................................................................................ ......................... 389,188.59 ........................................................ Assigned FMV Gain/Loss 490,594.69 ............................................................................................................................................................................................................ $ 28,457,732.64 Enterprise Fund ...................................... Water Utility Operations Fund ......... . ............................................................................................................................................................................................................................................................................................ $ 9,509,972.38 ................ WaterCapacityFund 2,547,701.23 ................... ............................................................... ....................................................................................................... pital Preservation Water Fund ............................................................... ............................................................................................................................................................................................................. . ........................................................................................................................ 10,642,140. ................ Water.qap!!ql Fund ..... ............................................................................................................................................................................................................................................................................................ (181,791.84) ............ . .. . .Water ...... Development....I..m......prov....em.....en....t....F....u.n....d......................................................................................................................................................................................................................... 1..8.,164.95 .... Sewer Utility Operations Fund "Sewer 20,831,490.47 Capital Preservation Fund ........... ............-- ....................................................................... ..................................................................................................... 3,703,665.40" . ......................................... ............................. . ........................................................ Sewer Capital Fund ................ ..................................................... I .............. ................................................................................. . .......................................................................................................................... 3,184.81 ..................................................... Sewer Non -Capital Fund ......................................................... ....................................... ... ................................... . ..... . ........................................................................................... ..kO . . . 1,082.60 .................................................................. b Wastewater Fund Deposit -.Wastewater 541,715J.71 ..................................................................................................... . .................................................................. ................................................................................................................................................... Recycled Water Operation Fund . ......... . ................ ............... 1,295,451.73 .... ....... ................................................................. ****'*'* ....................................................... Capital Preservation Recycled Water Fund ..................... .................... .............. n ................................................................................................................................ * ........... *********** *.......... 103,201.5 . ................................................................................... ..................................................... o Enterprise nterpnse Fund . ... . .... ................................................................................ . .......... 1,029,378.06 ........................................ ........................................... .................................................................................... Total Enterprise Funds $ 50,045,357.28 I of 3 City of Rohnert Park Cash Report Continued As of December 31, 2025 Internal Service Fund Cash .................................:............................................................. Information Technology Fund General Liability Fund Fleet Services Fund ................................ Total Internal Service Funds CFD SESP Add9 PS Personnel Fun 741.18 103. Measure M Fire Fund 701,381.00 .... ............................................................................................. ...... ............................................................................................................................................................ .................._...............__._..__.................... Measure M Traffic Fund 1,763,794.87 ..................................................................................................................................................................................................................................................................................................................... -....... -_............._. Go Sonoma Fund 263,278.26 ...................................................................................... ........................ ........................................................................................................................................................................................................... _._..._................... Federal Asset Forfeiture Special Revenue Fund 10.00 ....................................................................................................................................................................................._................................ 2 of 3 Revenue Funds Continued ............................................................................................... Inter Capital Facilitv Fee Fund of Rohnert Park Fund Home City of Rohnert Park Cash Report Continued As of December 31, 2025 $ 54,713,369.02 Capital Project Funds .................................................................................................................................................................................................................................................'6........ Casino Infrastructure Funding - $ 19,591,6826 2007 R Bond Proceeds Total Capital Projects Funds Permanent Funds Fund Total Permanent Total Cash -All City Funds $ 178,385,833.96 (1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The income of the fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable purposes of the City of Rohnert Park's Dorothy Rohnert Spreckels Preforming Arts. Center." September 1, 2017 Dorothy Spreckels Endowment funds were loaned to the Water Fund at 3%interest. 3 of 3 CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF: December 31, 2025 Bank Name Type Maturity Date %Int. Investment Par Value Investment Market Value Valuation Source Exchange Bank Operating Checking Ckg N/A 0.150% $ 9,470,273.50 $ 9,470,273.50 Note(1) Exchange Bank Payroll Checking Ckg WA 0.000% 1,032,219.94 1,032,219.94 Note(1) Exchange Bank Money Market Checking Ckg WA 3.440% 11,092,482.55 11,092,48255 Note(1) Total Business Checking Accounts 1.833% $ 21,594,975.99 $ 21,594,975.99 Petty Cash Cash WA 0.000% $ 2,605.31 $ 2.605.31 Note (2) 0.000% E 2,605.31 $ 2,605.31 Multi -Bank Securities, Inc. Cash and Money Funds WA 0.000% 407,603.19 $ 407.603.19 Note (3) Total MBS Money Funds 0.000% $ 407,603.19 $ 407,603.19 State Bank of India CD OM526 0.900% $ 2W,000.00 $ 234,416.44 Note (3) Goldman Sachs Bank (C) CD 05/1926 1.000% 245,000.00 242,454.45 Note (3) Greenstein Credit Union CD 06/1626 0.900% 245,000.00 241,913.00 Note (3) Wayne County Bank CD 062926 4.600% 249.000.00 250.157.85 Note (3) BI Bank CD 06/3026 4.650% 249,000.00 250,225.08 Note (3) United Roosevelt Savings Bank CD 0613026 4.700% 249.000.00 250,287.33 Note (3) Wood B Huston Bank CD 0613026 4.700% 249,000.OD 250,287.33 Note (3) First State Bank CD 0710726 4,600% 249,000.00 250.215.12 Note (3) Maine Community Bank CD 0710726 4.600% 249,000.00 250,215.12 Note (3) Connevus Credit Union CD 07/1326 5.000% 248,000.00 249,780.64 Note (3) Toyota Financial Savings Bank CD 07/2926 0,950% 245,000.00 241.261.30 Note (3) Medallion Bank CD 08/3126 0.850% 245,000.00 240,587.55 Note (3) Connechme Bank CD 09/2426 0.800% 235.000,00 230,285.90 Note (3) Pentagon Federal Credit Union CD 092926 0.900% 245,000.00 240,17840 Note (3) First National Bank ofAmenca CD 0913026 0.850% 245,000.00 240.068.15 Note (3) United Fidelity Bank FOS CD 122926 4.600% 249,000.00 251,452.65 Note (3) Fahey Bank Co CD 121326 4.600% 249,000.00 251,480.04 Note (3) Farmers 8 Merchants Bank CD 1273026 4.600% 249,000.00 251,460.12 Note (3) CIBC Bank USA CD 05rJ027 4.550% 244,000.00 247,159.80 Note (3) Nev, Orleans Fireman. Federal Credit Union CD 0613027 4.700% 249,000c(l 252.817.17 Note (3) St Louis Bank CD 06/3027 4.550% 249,000.00 252,274.35 Note (3) Enterprise Bank CD 0711227 4.550% 249,000.N 252,329.13 Note (3) 1st Financial Bank USA CD ON0227 3.300% 245.000.00 243,677.00 Note (3) Capital One National Association CD OW0327 3.550% 245.000.00 244,519.80 Note (3) Capital One Bank USA National Association CD ON0327 3.550% 245,000.00 244,519.80 Note (3) Capital One National Association (was Discover) CD =1627 3.400% 245.000.00 242.888.10 Note (3) US Alliance Federal Credit Union CD 08/2627 3.450% 245.000.00 244,157,20 Note (3) Highland Bank CD 122927 4.400% 249,000.00 256,412.73 Note (3) Liberty First Credit Union CD 01/1728 4.400% 246,000.00 249,355.44 Note (3) Signature Federal Credit Union CD 01/3128 4.4DO% 247,W0.00 250,428.W Note (3) Celtic Bank CD 062028 4CD0% 249,ODO.N 250,511.43 Note (3) Bank of Utah CO OW728 4.000% 245.000.00 246.452.85 Note (3) Citizens State Bank CD O613028 4.350% 249.000.00 257.650.26 Note (3) Fanners B Merchants Bank CD O613028 4.350% 249,0D0.00 256,006.86 Note (3) First Bank CD 05/30/28 4AD0% 249,000.00 256,609.44 Note (3) Global Federal Credit Union CD 0613028 4.200% 248,0D0.00 250,690.80 Note (3) Don Financial Credit Union CD 0711128 4.600% 247.000.00 256,176.05 Note (3) Leaders Credit Union CD IW3028 5.100% 245,000.00 253,788.15 Note (3) San Francisco Federal Credit Union CD 112728 4.250% 249,DDO.00 252,239.49 Note (3) Wells Fargo Bank CD 02/1329 4.100% 247,0W,00 249,250.17 Note (3) UBS Bank USA CD 02/1429 4.100% 245.000.00 247,231.95 Note (3) Beal Bank USA CD 04/1129 4.200% 244,000.00 247,010.96 Note (3) Texas Exchange Bk Crowley CTF CD 07/0329 3.950% 248,000.00 249,148.24 Note (3) Utah First Fed Credit Union CD 07/1629 3.900% 249,01N)DO 249,739.53 Note (3) Covantage Credit Union CD 0711729 3.900% 247.000.00 247.701.48 Note (3) Merrick Bank South Jordan Utah CD N/12/29 3.800% 245.WO.00 244,64565 Note (3) Numerica Credit Union CD 112629 4.150% 247,000.00 249,877.55 Note (3) USF Federal Credit Union CD 1129129 4,200% 247,00000 250,327.09 Note (3) Morgan Stanley Bank CD 0528130 4.250% 244,000.00 247.884,48 Note (3) Morgan Stanley Private Bank National CD 0528SO 4,250% 244.000.00 247.884,48 Note (3) SHY Mellon N.A. Jnsil CD Program CD 07/09/30 3.900% 245.000.00 245.333.20 Note (3) Sallie Mae Bank CD 07109nD 4.050% 245.000.00 246,84240 Note (3) First Community Bank CO 0711MO 3.800% 248,000.0 247,384.95 Note (3) Optium Bank CD 0723*0 4.000% 245.000.00 246,327.90 Note (3) CITY OF ROHNERT PARK -SCHEDULE OF INVESTMENTS AS OF: December 31, 2025 (Cont) Bank Name Type Maturity Date %Int Investment Par Value Investment Market Value Valuation Source Poppy Bank CD 07/31/30 4.000% $ 245,000.00 $ 246.323.00 Note (3) Bonanra Bank CD 09/30/30 3.650% 245,000.00 242,755.80 Note (3) Greenwood Credit Union CD 10/10/30 3.600% 249.000.00 246.064.29 Note (3) Third Federal Savings &Loan CD 12I19/30 3.750% 245.000.00 243.534.90 Note (3) First National Bank of America CD 1223/30 3.700% 249,000.00 246.958.20 Note (3) Total CD Investments 3.766% $ 14,%1,000.00 $ 14.619,816.91 United States Treasury Bill U.S. GVT Bonds 0IM128 3.500% $ 1,979.956,52 $ 2,000.700,00 Note (3) United States Treasury Bill U.S. GVT Bontls OV3129 4.000% 2,996,610.73 3.039,390.00 Note (3) United States Treasury Bill U.S. GVTBonds 103129 4.375% 3,226,402.07 3,333,977.90 Note (3) Total U.S. Treasury Securities 4.027% $ 8,202,969.32 S 8,374,067.90 MSS Federal Home Ln BKS CONS BD ( C) U.S. GVT Bonds 09/1526 0.900 % $ 735,000.00 S 721,159.95 Nate (3) MBS Federal Home Ln BKS CONS BD ( C) U.S. GVT Bonds 1011426 1.125% 740,WO.W 725,570.00 Note (3) MBS Federal Home Ln BKS CONS BD (C) U.S. GVT Bonds 092427 3.900% 27,400,000.00 27.397.808.00 Note (3) MBS Federal Home Ln BKS CONS BD (C ) U.S. GVT Bonds 0828/30 4.300% 980,000.00 977,804.80 Note (3) Total U.S Govemmem Bonds 3.769% $ 29,855,000.00 S 29,823,S42.75 MBS-Municipal Bond, SF City & Cty Rddpmt Agency Municipal Bond 08/01/30 4,221 % S 435,000.00 $ 435,552.45 Note (3) Total Municipal Bonds 4.221% $ 435,000.00 $ 435,552.45 MSS4dedium Term Bonds JP Morgan ( C) Corporate Bond 12/11/JO 4.100% $ 2,500,000.00 $ 2,499,025.00 Note (3) Total Corporate Bonds 4.100% $ 2,500,000.00 $ 2,499,025.00 Slate of Calif.-LAIF Pooled WA 4.025% $ 34109,912.45 $ 34,109,912.45 Note (4) So. Co. Invest it. Pool Pooled NIA 4.048% 44,103,538.62 44,103.53862 Note (5) Rohnert Park Managed Portfolio Pooled NIA 3.950% 21,420,984.24 22,455.399.02 Note (6) Total Managed Pools 4.019% $ 99,634,435.31 $ 100.668.860.09 Subtotal City Investment Portfolios 3.7441/6 $ 174,238,589.12 $ 175,490,262.14 Wilfred Widening Construction Dap Ckg WA 3."0% $ 104.559.06 $ 104,55&06 Note(7) JEPA Deposit Ckg NIA 3.440% 541,715.71 541.715.71 Note(8) Subtotal Dedicated Portfolios 3.440% $ 646,274.77 $ 646,274.77 Total Pooled Investments $ 1T7,819,863.89 $ 179,071,114.36 PARS Cash Contribution Trial N/A 4.768% $ 565,970.07 $ 614,905A4 Note (9) Total Pooled Investments & PARS Trust $ 178,385,833.96 $ 179.686,019.80 Note (1) Business Checking Accounts. Note (2) Cash drawers at each City cash collecticn site. Note (3) Investments in Certificates of Deposits, T-Bill and Government Bonds Note (4) These are funds invested in the Local Agency Investment Fund, State of Caldcmia. Current Market Value and Par Value are typically equal. Interest is received quarledy. Note (5) These arefunds invested In the Sonoma County Investment Pool. Current Markel Value and Par Value are typically equal. Interest is received quadedy. Note(6) These funds are managed by Chandler Asset Management. Note (7) These funds are held as a deposit from Green Tribe for Wilfred Widening project. Note (8) These funds are held as a deposit per section 6.1.1 of the Grater Wastewater JEPA Note (9) These are funds held U.S. Bank Trustee for Public Agency Retirement Services (PARS). POOLED INVESTMENT SUMMARY BY TYPE December 31, 2026 Investment Type 0 of Investments %of Portfolio Avg. YTM Par Value Market Value Average Days Until Maturity Business Checking 3 12.14% 1.833% $ 21,594,975.99 $ 21,594,975.99 NA Petty Cash 0 0.00% O.OM% 2,605.31 ZWS31 NA MBS Money Funds 1 0.23% 0.000% 407.603.19 407,603.19 NA MBS CD Investments 59 8.18% 3,756% 14.541,000.00 14.619.816.91 848 MBS U.S. Treasury Securities 3 4.61% 4.027% 8,202,959.32 8,374,067.90 1.116 MBS U.S. Government Bonds 4 16.79% 3.769% 29,855,0M.0l) 29,SM,342.75 720 MBS Municipal Bonds 1 0.24% 4,221 % 435,000.M 435.552.45 1.674 MBS Medium Term Bonds 1 IA3% 4.100% 2,500,000.M 2,499,025.00 1.806 Managed Pools (LAIFISCIP/RPMP) 3 56,03% 4.019% 99,634,435.31 100,668,850,09 NA Dedicated Ferrelios 2 0.36% 3.440% 645,274.77 645,274.77 NA Total Pooled Investments • 77 100% $ 177,819,863.89 $ 179,071,114.36 Does not include PARS Cash Contribution 19 LI POAN% MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, January 13, 2026 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Sanborn called the joint regular meeting to order at 5:31 p.m., which was legally noticed on January 8, 2026. Council Present: Emily Sanborn, Mayor Jackie Elward, Vice Mayor Susan H. Adams, Councilmember Gerard Giudice, Councilmember Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Director of Finance Howze, Director of Community Services Bagley, Director of Public Safety Mattos, Acting Director of Public Works Hendersen, Director of Human Resources Cannon, Fire Marshal Hall, Fire Inspector Heaton, Senior Analyst Hopley, Accounting Manager Valencia, Senior Planner Pickett, Interim Building Official Daubs, Public Works Operations Manager General Services Bunte, Interim Housing Manager Quig, Information Systems Operations Manager Cotter, and Assistant City Clerk Machado. 2. READING OF THE LAND ACKNOWLEDGMENT Recited by Mayor Sanborn. 3. PLEDGE OF ALLEGIANCE Led by Ed Clites. 4. PRESENTATIONS A. Swearing In and Introduction of Public Safety Officers Daniel Beltran and Logan Elliott. Director of Public Safety Mattos introduced Public Safety Officers Beltran and Elliott. B. Mayor's Proclamation: Proclaiming January 19, 2025 as Martin Luther King, Jr. Day. Mayor Sanborn read the proclamation and encouraged all to honor Dr. King's legacy by reflecting on his teachings, engaging in community service, and renewing our commitment to his fight for social justice. PUBLIC COMMENTS: Peter Alexander spoke about this item. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 2 of 9 C. Mayor's Recognition: Recognizing Ed Clites for his Voluntary Work in the City's Toy Drive. Mayor Sanborn read the proclamation and presented it to Ed Clites. 5. DEPARTMENT HEAD BRIEFINGS None. 6. PUBLIC COMMENTS Aaron Burton, Field Representative for SEIU, spoke about cost -of -living adjustments, market rate pay, and concerns about healthcare costs. Peter Alexander spoke about CSPOA, protests, women suffering, and gardens. Jibranh Ortega thanked city staff for all the work they do, spoke about the removal of the school resource officer from campus, and advocated for a solution for the return of the school resource officer. City Manager Piedra provided information on the removal of a school resource officer and the program. Salma Santorineos spoke about the removal of a school resource officer and concern for students. 7. CONSENT CALENDAR TA Acceptance of Reports from Finance Department: 1. City Bills/Demands for Payment dated November 22, 2025 through December 29, 2025 2. Successor Agency -Cash Report as of November 30, 2025 3. City -Cash Report for Month as of November 30, 2025 7.B Approval of City Council Meeting Minutes: 1. City Council Special Meeting Minutes for December 9, 2025 2. City Council/RPFA/Successor Agency Joint Regular Meeting Minutes for December 9, 2025 TC Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed 7.1) Receive Series 2007R Excess Bond Proceeds Expenditure Report (July 2025 through December 2025) TE By Minute Order, Confirm Mayor's Letter Designating an Alternate Voting Representative at the Mayors' and Councilmembers' Association Board and City Selection Committee Meetings 7.F. By Minute Order, (1) Receive Report From Mayor on Mayor's Assignments of Councilmembers to City Council Liaison Positions, and Sub -Committees, (2) Council Confirmation of Mayor's Nominations of Councilmembers and Staff to Outside Agencies 7.G. By Minute Order, Authorize the City Manager to Execute Amendment No. 1 to Task Order 2025-01 with Green Valley Consulting Engineers for Additional As -Needed City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 3 of 9 Public Works Inspection Services for Staff Augmentation, in an Amount Not to Exceed $120,000, for a Total Contract Amount of $219,000 TH. By Minute Order, Authorize the City Manager to Execute Amendment No. 3 to Consultant Services Agreement with Dudek for Additional Environmental Services during Construction of the Copeland Creek Trail to Crane Creek Project, (Project No. CIP0719) in an Amount Not to Exceed $74,971 for a Total Contract Amount of $177,935 (California Environmental Quality Act Status for Projects: Initial Study and Mitigated Negative Declaration adopted February 25, 2020) 7.1. Adopt Resolution 2026 001 Resolution Auffier-izing and Approving a Letter Agreement to theme of Agreement for- the Rehmer-tParkPublie Safety Officer-s' n sseeiati ,r (RPPS 1 n) PULLED BY VICE MAYOR ELWARD 7.J. Adopt Resolution 2026-002 Authorizing and Approving a Letter Agreement to the Memorandum of Agreement with the Rohnert Park Employees Association (RPEA) 7.K. Adopt Resolution 2026-003 Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Safety Managers' Association (RPPSMA) 7.L. Adopt Resolution 2026-004 Authorizing and Approving a Letter Agreement to the Outline of Certain Conditions of Employment, Fringe Benefits, and Salary for the Confidential Unit and the Management Unit 7.M. Adopt Resolution 2026-005 to Award the Construction Contract for the Eagle and Magnolia Park Electrical Equipment Replacement Project CIP2208 to James Day Construction, Inc. for $377,850, Authorize the City Manager to Approve up to $37,785 (10%) in Change Orders, Approve the Project Plans and Specifications, and Find the Project Exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302) 7.N. Adopt Resolution 2026-006 Authorizing a Budget Amendment in the Amount of $197,000 in the Vehicle and Equipment Replacement Fund (VRF) and the Information Technology ISF for the Purchase of Replacement Server Hardware at the City of Rohnert Park's Annex Data Center in an Amount Not to Exceed $197,000 and Authorizing the City Manager to Execute Purchasing Documents 7.0. Adopt Resolution 2025-009 of the City Council of the City of Rohnert Park as Successor Agency to the Former Community Development Commission of the City of Rohnert Park Approving the Annual Recognized Obligation Payment Schedule (ROPS) for the Period of July 1, 2026 through June 30, 2027 (ROPS 26-27) Pursuant to Section 34177 (o) of the California Health and Safety Code and Authorizing Staff to Take Related Actions ACTION: Moved/seconded (Adams/Rodriguez) to approve the consent calendar with the exception of Item 7.I. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 4 of 9 7.I. Adopt Resolution 2026-001 Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Safety Officers' Association (RPPSOA) ACTION: Moved/seconded (Giudice/Rodriguez) to approve Item 7.I. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. 8. REGULAR ITEMS A. Council Selection of Dates for FY 2026-2027 Budget Hearing Work Sessions. Finance Director Howze presented this item. Recommended Action(s): Select dates in April 2026 for budget hearing work sessions to consider the City of Rohnert Park's proposed FY 2026-2027 budget. PUBLIC COMMENTS: None. ACTION: By consensus (none opposed), Council directed staff to schedule the budget hearing work sessions for April 16 and 17, from 3pm-7pm. Councilmember Adams left the dais at 6:54 p.m. and returned to the dais at 7:02 p.m. Mayor Sanborn declared a recess at 6:55 p.m. and reconvened the meeting at 7:02 p.m. Councilmember Rodriguez returned to the dais from the recess at 7:03 p.m. B. Council Accept the Annual Comprehensive Financial Report, and Single Audit for the Fiscal Year Ended June 30, 2025, Proposition 4 Article XIII-B (GANN) Limit Agreed -Upon Procedures Report for Fiscal Year 2025-26 and Adopt a Resolution to Authorize the Finance Director to Appropriate Certain Assigned Fund Balances. Finance Director Howze presented this item. Recommended Action(s): 1. Accept the FY 2024-25 Annual Comprehensive Financial Report (ACFR), the Single Audit and Proposition 4 Article XIII-B (GANN) Limit Agreed -Upon Procedures Report for FY 2024-25, and 2. Adopt a Resolution to authorize the Finance Director to appropriate certain Assigned Fund Balances. PUBLIC COMMENTS: None. Council accepted the FY 2024-25 Annual Comprehensive Financial Report (ACFR), the Single Audit and Proposition 4 Article XIII-B (GANN) Limit Agreed -Upon Procedures Report for FY 2024-25. ACTION: Moved/seconded (Adams/Rodriguez) to adopt Resolution 2026-007. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 5 of 9 Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. Councilmember Giudice left the dais at 8:02 p.m. and returned to the dais at 8:05 p.m. C. Receive an Update and Discussion and Direction Regarding the Methodology Used to Determine Facility Costs Needed to Develop a Financial Sustainability Policy for Parks and Recreation. Director of Community Services Bagley and Management Analyst Morgan presented this item. Recommended Action(s): 1. Receive an update on the development of a financial sustainability policy for parks and recreation. 2. Approve the methodology used for determining facility costs and direct staff to continue to the next step in developing a financial sustainability policy for parks and recreation. PUBLIC COMMENTS: None. ACTION: By consensus (none opposed), Council directed staff to use the methodology presented and continue to the next step in developing a financial sustainability policy for parks and recreation. D. Consider Adopting a Resolution Approving a 180-Day Wait Period Exception Specific to the Appointment of Retired Annuitant Timothy S. Mattos to the Vacant Position of Director of Public Safety (Government Code sections 7522.56 & 21221(h)). Director of Human Resources Cannon presented this item. Recommended Action(s): Adopt a resolution approving a 180-day wait period exception specific to the appointment of retired annuitant Timothy S. Mattos to the vacant position of Director of Public Safety (Government Code sections 7522.56 & 21221(h)). Pursuant to Government Code section 54953(c), Director Cannon provided an oral summary report of the salary and compensation paid to the Interim Director of Public Safety under the terms of this agreement. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Rodriguez/Giudice) to adopt Resolution 2026-008. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. Disclosure of potential conflict of interest: Councilmember Adams stated she plans to run for election in 2026 and has a potential conflict of interest. Councilmember Adams left the dais at 8:44 p.m. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 6 of 9 E. Discussion and Direction Regarding Campaign Contribution Limit Review Established by Rohnert Park Municipal Code §2.65.030. Assistant City Clerk Machado presented this item. Recommended Action(s): Review the established $500.00 (five hundred dollars) campaign contribution limit and determine if the limitation shall remain the same, be increased, or decreased. PUBLIC COMMENTS: None. ACTION: By consensus (Councilmember Adams absent), Council directed staff to maintain the current campaign contribution limits. Councilmember Adams returned to the dais at 8:47 p.m. F. Consider Introducing by Title Only and Waive the First Reading of Ordinance No. 990, an Ordinance of the City Council of the City of Rohnert Park, Amending Ordinance No. 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and O. Fire Marshal Hall and Interim Building Official Daubs presented this item. Recommended Action(s): Introduce by Title Only and Waive the First Reading of an Ordinance Amending Ordinance 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and P, remove the adoption of Fire Code Appendices N and O, and amend the added fire code section 903.2.24; and setting a date of January 27, 2026 for the second reading of the ordinance. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Rodriguez/Giudice) to introduce by title only and waive first reading of Ordinance No. 990 and setting a date of January 27, 2026 for the second reading of the ordinance. Title read by Councilmember Rodriguez. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. G. Public Hearing (Noticed January 2, 2026) Consider Waiving the First Reading of and Introducing an Ordinance Making revisions to Rohnert Park Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPMC) to (1) implement Housing Element Programs and ensure consistency with State law; (2) reorganize sections of the Code for ease of use; (3) implement the regional transit oriented communities policy; and (4) make minor amendments, clarifications and other conforming revisions. (CEQA: Consistent with the Negative Declaration for the Housing Element; exempt from CEQA under Public Resources Code Section 21080.17, and CEQA Guidelines Section 15061(b)(3))Council Selection of Dates for FY 2026-2027 Budget Hearing Work Sessions. Deputy City City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 7 of 9 Attorney Murphy and Senior Planner Pickett presented this item. Recommended Action(s): Conduct a Public Hearing and waive the first reading of and introduce an Ordinance making revisions to Rohnert Park Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPMC) to (1) implement Housing Element Programs and ensure consistency with State law; (2) reorganize sections of the Code for ease of use; (3) implement the regional transit -oriented communities policy; and (4) make minor amendments, clarifications and other conforming revisions. Public Hearing Opened: 9:17 p.m. PUBLIC COMMENTS: Steve Keith spoke about this item. Public Hearing Closed: 9:20 p.m. ACTION: Moved/seconded (Giudice/Adams) to introduce by title only and waive first reading of Ordinance No. 991 and directed staff to update noticing practices to a minimum of 600 feet radius and include a project description in the notice. Title read by Assistant City Clerk Machado. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. Rodriguez left the dais at 9:32 p.m. and returned to the dais at 9:35 p.m. H. Public Hearing (Noticed January 2, 2026) Consider Waiving the First Reading of and Introducing an Ordinance Rezoning Multiple Parcels at 5435 Snyder Lane from Commercial Office to High Density Residential consistent with the 2023-2031 Housing Element Adequate Sites Program (CEQA: Statutory Exemption under Public Resources Code Section 21080.085(a)). Deputy City Attorney Murphy and Senior Planner Pickett presented this item. Recommended Action(s): Conduct a public hearing and waive the first reading of and introduce an Ordinance amending the City of Rohnert Park Zoning Map for multiple parcels located at 5435 Snyder Lane (APNs 158-320-001 to -006 and 158-320-009 to -011) from the Commercial Office (C-O) Zoning District to the High Density Residential (R- H) Zoning District as required by the 2023- 2031 Housing Element. Public Hearing Opened: 10:25 p.m. PUBLIC COMMENTS: Bill Wessner, Cross and Crown Lutheran Church and School Pastor, spoke about the parcels, church, their history, and Public Hearing Closed: 10:31 p.m. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 8 of 9 ACTION: Moved/seconded (Adams/Elward) to introduce by title only and waive first reading of Ordinance No. 992. Title read by Assistant City Clerk Machado Motion carried by the following 3-2-0-0 roll call vote: AYES: Adams, Giudice, and Sanborn, NOES: Rodriguez and Elward, ABSENT: None, ABSTAINS: None. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Elward reported on the Sonoma Clean Power Authority Board of Directors (1/8/26) meeting. Councilmember Adams left the dais at 10:35 p.m. and returned to the dais at 10:44 p.m. Councilmember Rodriguez reported on the Chamber of Commerce Board of Directors (12/16/25) meeting. Mayor Sanborn reported that the Mayor's and Councilmembers' Association Board of Director December meeting and Zero Waste Sonoma Board of Director meeting were cancelled. Mayor Sanborn reported on the Mayor's and Councilmembers' Association Board of Director (1/6/26) and reported there was not a Water Advisory Committee (WAC) to Sonoma Water (1/5/26) meeting. Councilmember Giudice reported on the Golden Gate Bridge, Highway & Transportation District Building and Operating Committee, Finance -Auditing Committee & Rules, Policy & Industrial Relations Committee (12/18/25) meetings, the Golden Gate Bridge, Highway & Transportation District Board of Directors Special Meeting (12/19/25), and the Golden Gate Bridge, Highway & Transportation District Board of Directors Annual Holiday Luncheon (12/19/25). Councilmember Giudice reported on the Golden Gate Bridge, Highway & Transportation District Board of Directors Annual Holiday Luncheon (12/19/25) Councilmember Giudice and Mayor Sanborn reported on the Noon Times Networking Luncheon (1/7/26). 10. COMMUNICATIONS Councilmember Rodriguez shared upcoming fundraising events for Latino Service Providers, RP Warriors Cheer, and Sonoma County NAACP. Councilmember Adams spoke about the toy drive and thanked the Council and Cathy Slack for their work on the toy drive. Councilmember Adams also stated she was able to deliver leftover toys to children at Valley of the Moon. Councilmember Giudice gave shout out to Councilmember Adams for her dedication and work on the toy drive. Councilmember Giudice also spoke about the Rotary and Stockham Construction toy drives. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 13, 2026 RPFA/CDC Successor Agency Page 9 of 9 Mayor Sanborn attended the first of two community meetings on the City's Urban Forest Management Plan, thanked staff members Scott Sanders, Amanda Bunte, and Mark Hendersen for their work on the plan, and invited all to attend the next meeting on February 12. Mayor Sanborn also invited all to take the Sonoma County Library's survey. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA Councilmember Rodriguez requested an agenda item during the goal setting meeting to review communication policies and how to improve communication. The request was supported by Mayor Sanborn. 12. PUBLIC COMMENT None. 13. ADJOURNMENT Mayor Sanborn adjourned the meeting at 10:51 p.m. Elizabeth Machado, Assistant City Clerk City of Rohnert Park Gerard Giudice, Mayor City of Rohnert Park ITEM NO. 7.C. ,9 Mission Statement �\ We Care for Our Residents by Working Together to Build a ..� Better Communityfor Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey -Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. Staff previously reported that electrical upgrades were needed at all City radio antenna sites. The City contracted with CM Taylor, Inc. to complete the electrical work and with Dailey Wells to reinforce the cell tower base at Magnolia Park due to a structural issue. Building permits for this work were secured, and the electrical upgrades at the Pump Station, Fire Station No. 2, and Magnolia Park are now complete. The structural modifications at Magnolia Park have also been successfully finished. Since the last report presented to the Council on January 13, 2025, staff continues to work with Dailey Wells on proposed solutions to address the radio coverage issues in the City. Dailey Wells has engaged the Federal Communications Commission (FCC) to assist in determining the source of the interference. The FCC is tentatively scheduled to conduct a site visit at Rohnert Park in the ITEM NO. 7.C. next couple weeks. Additionally, dispatch continues to have issues with newly installed Zetron consoles and headset jacks. Dailey Wells has worked with Zetron (manufacturer), and they have agreed to replace the consoles, media boxes, and headset jacks with the latest upgraded hardware. The upgraded hardware equipment is anticipated to be shipped next week, and Dailey Wells will begin the equipment replacement in Dispatch beginning January 20. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City's values of communication and integrity and the City's strategic priority Goal C "Ensure the effective delivery of public services." OPTIONS CONSIDERED: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. 2. No other options were considered as this action is required by law and by Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with the progress report. Department Head Approval Date: 1/8/2026 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 1/9/2026 Attachments: 1. None. 2 62 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 ITEM NO. 7.D. Department: Development Services Submitted By: Mario Landeros, Interim Development Services Director Prepared By: Elliott Pickett, Senior Planner Agenda Title: Waive the Second Reading of, and Adopt Ordinance No. 991, an Ordinance of the City Council of the City of Rohnert Park, Amending the Rohnert Park Municipal Code Title 1, Title 16, and Title 17 to Implement Housing Element Programs, Comply with State Housing Law, Implement Transit - Oriented Communities Policies, and Make Minor Technical Amendments and Clarifications (CEQA Status: Consistent with the Negative Declaration for the Housing Element; Exempt from CEQA under Government Code Section 65583(c), Public Resources Code Section 21080.17, and CEQA Guidelines Section 15061(b)(3)) RECOMMENDED ACTION: Waive the Second Reading of and Adopt Ordinance No. 991 making revisions to Rohnert Park Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPMC) to (1) implement Housing Element Programs and ensure consistency with State law; (2) reorganize sections of the Code for ease of use; (3) implement the regional transit - oriented communities policy; and (4) make minor amendments, clarifications and other conforming revisions. BACKGROUND: The City Council held a public hearing on January 13, 2026 to consider amendments to the municipal code, implementing the following changes: 1. State Law and Housing Element Compliance - Changes required by State law or amendments that the City committed to undertake in our certified Housing Element. 2. Recommended Improvements — Staff -recommended changes that result in streamlining, operational improvements, and bring the Zoning Ordinance in line with current best practices. 3. Transit -Oriented Communities — Staff -recommended changes that would assist the City in complying with Transit Oriented Communities (TOC) policy and be in a strong position to compete for One Bay Area Grant (OBAG) funding. 4. Formatting and Clean-up - Staff recommended clean-up of typos, corrections and reorganization of the zoning code to provide greater clarity. These changes do not affect approval processes or permitted uses. After deliberation, the City Council introduced Ordinance No. 991 with a 5-0 vote. This ordinance would amend Titles 1, 16, and 17 of the Rohnert Park Municipal Code, adopting the amendments 4921-4240-3210 v1 ITEM NO. 7.D. described above. In addition, the City Council provided policy direction to expand noticing for Planning applications to include all properties within a 600-foot radius. ANALYSIS The proposed municipal code amendments would ensure that the City is compliant with state law, implement its Housing Element, and increase eligibility for state funding. Further, the amendments would provide clarity and streamlining opportunities that provide an increased level of certainty and understanding for applicants and the community. The applicable rezoning findings are contained in the Rohnert Park Municipal Code and set forth below. Staff finds the rezoning request is consistent with all applicable programs, policies, goals, and findings, as outlined in this section. Rezoning Findings Pursuant to Rohnert Park Municipal Code Section 17.25.073, factors that shall be considered in the approval or denial of a rezoning or amendment application are as follows: 1. That the proposed amendments to the Municipal Code are consistent with the General Plan. Criteria Satisfied. The proposed amendments to the municipal code are consistent with the General Plan 2020 and Housing Element goals of supporting housing development and streamlining approval procedures. Specifically, the amendments support Goal HO-1 (New Housing Development) by mitigating potential constraints, Policy HO-1.5 (Clear Development Standards and Approval Procedures) by establishing procedures for a variety of housing types in accordance with state law, Policy HO-3.3 (Minimize Governmental Constraints) by establishing streamlined processes for development. The code amendments directly implement Program HO-1.0 (Sites to Meet RHNA) by amending the code to address by -right approval requirements, Program HO-1.D (Streamline Development Process) by establishing objective findings for Site Plan and Architectural Review approvals, and Program HO-2.0 (Zoning for a Variety of Housing Types) by amending the code to address supportive housing, low barrier navigation centers, employee housing, Density Bonus Law, and emergency shelters. 2. That the proposed amendment to the Zoning Ordinance will be beneficial to the public health, safety or welfare. Criteria Satisfied. The proposed amendments to the municipal code are intended to address public health, safety and welfare concerns created by the statewide housing crisis. The changes will help improve community health outcomes, by reducing overcrowding, providing workforce housing closer to job centers and reducing homelessness by expanding the availability of rental units and minimizing constraints to developing low barrier navigation centers and supportive housing. 3. That with the proposed zoning and/or amendment adequate and available sites remain (refer to the quantified housing objectives in the city's housing element of the general plan) to mitigate the loss of residential density on the subject property to accommodate the city's "fair share" regional housing needs used by the State Department of Housing and Development in determining compliance with Housing Element Law pursuant to Government Code Section 65863(b). Criteria Satisfied. The proposed amendments do not create any loss of residential density, but rather serve to implement the City's housing goals and compliance with the Housing Element Law and assist in accommodating the City's regional housing needs. 4921-4240-3210 v1 2 ITEM NO. 7.D. ENVIRONMENTAL ANALYSIS: Changes to Title 17 (Zoning) which implement the City's adopted Housing Element, including changes to certain allowed land uses and permitting levels, are statutorily exempt pursuant to Public Resources Code 21080.085, which exempts rezoning that implements the schedule of actions contained in an approved housing element pursuant to Government Code Section 65583(c). Additionally, these amendments are consistent with the Negative Declaration adopted with the City's Housing Element on January 24, 2023 (SCH #2022110553). The amendments to accessory dwelling unit regulations within this proposed ordinance are statutorily exempt pursuant to Public Resources Code Section 21080.17 which exempts adoption of an ordinance to implement regulations for accessory dwelling units pursuant to Government Code Section 65852.2. Additionally, a number of the changes are made to comply with State law, with the City must already implement. The changes also include technical corrections and minor changes. These changes are exempt under the "common sense exemption" in CEQA Guidelines section 15061(b)(3) as it can be seen with certainty that there is no possibility that would have a significant effect on the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The proposed changes are consistent with Council Strategic Plan Goal 2 (Community Quality of Life) as the changes contribute toward addressing housing needs in the city and streamlining the permit process for the community, thereby increasing Community Quality of Life. The proposed changes are also consistent with Goal 3 (Planning and Infrastructure) as it implements the Housing Element and streamlines planning process. OPTIONS CONSIDERED: 1. Recommended Option: Based on the analysis and findings in the staff report, staff recommends that the City Council waive the second reading of and adopt an Ordinance (Attachment 1) making revisions to Rohnert Park Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPMC) to (1) implement Housing Element Programs and ensure consistency with State law; (2) reorganize sections of the Code for ease of use; (3) implement the regional transit -oriented communities policy; and (4) make minor amendments, clarifications and other conforming revisions. 2. Alternative: The City Council could choose not to adopt an Ordinance making revisions to the Municipal Code, however, this option is not recommended as it would be inconsistent with the certified Housing Element, and would not implement corrections or streamlining and clarifying changes that would benefit the community, developers, and staff. FISCAL IMPACT/FUNDING SOURCE: Housing Element Program Implementation, which includes the code amendments, was considered in the development of the Fiscal Year 2025-2026 budget. Code Compliance Approval Date: N/A Department Head Approval Date: 01/20/2026 Finance Approval Date: N/A 4921-4240-3210 vl ITEM NO. 7.1). Human Resources/Risk Manager Approval Date: N/A City Attorney Approval Date: 01/21/2026 City Manager Approval Date: 01/20/2026 Attachments: 1. City Council Ordinance 991 making revisions to Rohnert Park Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPMC) to (1) implement Housing Element Programs and ensure consistency with State law; (2) reorganize sections of the Code for ease of use; (3) implement the regional transit -oriented communities policy; and (4) make minor amendments, clarifications and other conforming revisions. a. Exhibit A: Municipal Code Text Amendments 4921-4240-3210 v1 4 ORDINANCE NO. 991 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA, MAKING REVISIONS TO ROHNERT PARK MUNICIPAL CODE TITLES 1 (GENERAL PROVISIONS), 16 (SUBDIVISIONS), AND 17 (ZONING) OF THE ROHNERT PARK MUNICIPAL CODE (RPMC) TO (1) IMPLEMENT HOUSING ELEMENT PROGRAMS AND ENSURE CONSISTENCY WITH STATE LAW; (2) REORGANIZE SECTIONS OF THE CODE FOR EASE OF USE; (3) IMPLEMENT THE REGIONAL TRANSIT -ORIENTED COMMUNITIES POLICY; AND (4) MAKE MINOR AMENDMENTS, CLARIFICATIONS AND OTHER CONFORMING REVISIONS WHEREAS, the California Legislature has found that "California has a housing supply and affordability crisis of historic proportions (Government Code Section 65589.5.); and WHEREAS, to comply with State Housing Element Law, the City adopted its Housing Element 2023-2031 on January 23, 2023, which was subsequently certified in compliance with State Housing Element Law on March 20, 2023; and WHEREAS, the Housing Element includes a schedule of actions to implement adopted policies and programs to address the City's housing needs; and WHEREAS, the proposed amendments would implement the adopted schedule of actions and amend the municipal code to comply with State Housing Law, including compliance with Accessory Dwelling Unit (ADU) law, State Density Bonus Law (SDBL), and allowing by -right development on certain identified Housing Element sites; and WHEREAS, the proposed amendments include technical corrections and minor changes which would make the zoning ordinance more accessible, enforceable, clear, and streamlined; and WHEREAS, the Metropolitan Transportation Commission (MTC) adopted the Transit - Oriented Communities (TOC) Policy on September 28, 2022; and WHEREAS, the TOC Policy incentivizes certain land use and zoning policies to support the region's transit investments and implement key GHG reduction strategies from Plan Bay Area 2050; and WHEREAS, MTC anticipates that future regional funding, such as the One Bay Area Grant (OBAG) program, will consider compliance with the TOC Policy as part of the prioritization and project selection process starting with OBAG 4, expected in 2026; and WHEREAS, the proposed amendments would implement the TOC Policy and increase the City's likelihood of being eligible or prioritized for regional funding; and WHEREAS, the proposed changes to the municipal code (attached hereto as Exhibit A) are consistent with the goals, policies, and implementation measures in the General Plan and necessary to comply with state law; WHEREAS, pursuant to California Government Code Section 65854 and the RPMC, a public hearing notice was published for a minimum of 20 days prior to the Planning Commission public hearing in the Community Voice; and WHEREAS, on November 13, 2025, the Planning Commission held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal, provided direction to staff, and continued the hearing to December 11, 2025; and WHEREAS, on December 11, 2025, the Planning Commission continued the public hearing, at which time interested persons had an opportunity to testify either in support or opposition to the proposal; and WHEREAS, the Planning Commission reviewed and considered the proposed amendments and voted to adopt a resolution recommending adoption of an Ordinance codifying the proposed amendments to the municipal code; WHEREAS, on January 13, 2026, the City Council held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal; and WHEREAS, the City Council has reviewed and considered all public testimony, the Planning Commission recommendation, and the information contained in the Staff Report and Presentation. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Rohnert Park as follows: Section 1. Recitals. The above recitations are true and correct. Section 2. CEQA. Changes to Title 17 (Zoning) which implement the City's adopted Housing Element, including changes to allowed land uses and permitting levels, are statutorily exempt pursuant to Public Resources Code 21080.085, which exempts rezoning that implements the schedule of actions contained in an approved housing element pursuant to Government Code Section 65583(c). Additionally, the amendments to accessory dwelling unit regulations within the proposed code amendments are statutorily exempt pursuant to Public Resources Code Section 21080.17 which exempts adoption of an ordinance to implement regulations for accessory dwelling units pursuant to Government Code Section 65852.2. Additionally, changes to conform to State law, technical corrections and minor changes proposed within the code amendments are exempt under the "common sense exemption" in CEQA Guidelines section 15061(b)(3) as it can be seen with certainty that there is no possibility that would have a significant effect on the environment. Additionally, even if they were not exempt, changes to Title 17 (Zoning) which implement the City's adopted Housing Element, including changes to allowed land uses and permitting levels, are consistent with the Negative Declaration adopted with the City's Housing Element on January 24, 2023 (SCH #2022110553). Section 3. Findings. The City Council makes the following findings pursuant to Rohnert Park Municipal Code Section 17.25.073, with respect to adoption of this Ordinance: 1. That the proposed amendments to the Municipal Code are consistent with the General Plan 2020. Criteria Satisfied. The proposed amendments to the municipal code are consistent with the General Plan 2020 and Housing Element goals of supporting housing development and streamlining approval procedures. Specifically, the amendments Ordinance No. 991 Page 2 of 4 support Goal HO-1 (New Housing Development) by mitigating potential constraints, Policy HO-1.5 (Clear Development Standards and Approval Procedures) by establishing procedures for a variety of housing types in accordance with state law, Policy HO-3.3 (Minimize Governmental Constraints) by establishing streamlined processes for development. The code amendments directly implement Program HO- LC (Sites to Meet RHNA) by amending the code to address by -right approval requirements, Program HO-1.D (Streamline Development Process) by establishing objective findings for Site Plan and Architectural Review approvals, and Program HO- 2.0 (Zoning for a Variety of Housing Types) by amending the code to address supportive housing, low barrier navigation centers, employee housing, Density Bonus Law, and emergency shelters. 2. That the proposed amendment to the Zoning Ordinance will be beneficial to the public health, safety or welfare. Criteria Satisfied. The proposed amendments to the municipal code are intended to address public health, safety and welfare concerns created by the statewide housing crisis. The changes will help improve community health outcomes, by reducing overcrowding, providing workforce housing closer to job centers and reducing homelessness by expanding the availability of rental units and minimizing constraints to developing low barrier navigation centers and supportive housing. 3. That with the proposed zoning and/or amendment adequate and available sites remain (refer to the quantified housing objectives in the city's housing element of the general plan) to mitigate the loss of residential density on the subject property to accommodate the city's 'fair share" regional housing needs used by the State Department of Housing and Development in determining compliance with Housing Element Law pursuant to Government Code Section 65863(b). Criteria Satisfied. The proposed amendments do not create any loss of residential density, but rather serve to implement the City's housing goals and compliance with the Housing Element Law and assist in accommodating the City's regional housing needs. Section 4. Code Amendments. The City Council hereby makes the revisions to Rohnert Park Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPMC) as set forth in Exhibit A attached hereto and incorporated herein by reference. Section 5. Severability. The City Council hereby declares that every section, paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph, sentence, clause or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases. Section 6. Effective Date. This ordinance shall be in full force and effective 30 days after its adoption, and shall be published and posted as required by law. Ordinance No. 991 Page 3 of 4 Section 7. Publication. The City Clerk is directed to cause this ordinance to be published in the manner required by law. This ordinance was introduced by the City Council of the City of Rohnert Park on January 13, 2026 and DULY AND REGULARLY ADOPTED this January 27, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney CITY OF ROHNERT PARK Emily Sanborn, Mayor Attachments: Exhibit A, Municipal Code Text Amendments Ordinance No. 991 Page 4 of 4 Exhibit A to Ordinance 991 1. Rohnert Park Municipal Code Section 1.16.010(G) is amended to read as follows: "G. Notwithstanding subsection E above, a violation of the short-term rental regulations in Title 17 that is an infraction is punishable by the following: 1. A fine not exceeding one thousand five hundred dollars for a first violation. 2. A fine not exceeding three thousand dollars for a second violation of the same ordinance within one year. 3. A fine not exceeding five thousand dollars for each additional violation of the same ordinance within one year of the first violation. 4. For purposes of this subsection, "short-term rental" shall be defined as described in Section 17.04.030. For purposes of this subsection, the term "short-term rental' shall not include a commercially operated hotel, motel, bed and breakfast inn, or a time-share property as defined by subdivision (aa) of Section 11212 of the Business and Professions Code. 5. The fine limits set by this subsection apply only to infractions that pose a threat to public health or safety. The fines described in this subsection shall not apply to a first-time offense of failure to obtain a permit or pay a business license fee." 2. Rohnert Park Municipal Code Section 16.10.030(C)(3) is amended to read as follows: "C. 3. If the proposed project is a conversion of residential real property to a condominium, community apartment, or stock cooperative, notice shall be given to each tenant of the property consistent with the condominium conversion regulations in Title 17 of this code and Government Code Sections 66451.3 and 66452.5(e)." 3. Rohnert Park Municipal Code Section 16.14.035 is amended to read as follows: "16.14.035 —Affordable housing. The provisions of the inclusionary housing regulations in Title 17 shall apply." 4. Rohnert Park Municipal Code Chapter 17.01, Article II is amended to read as follows: "Article II. — What is the Zoning Ordinance? The Zoning Ordinance is the document that establishes the various zoning districts, identifies those uses that may be allowed in each district, and provides the regulations and standards that pertain to the development and operation of those uses. In the city of Rohnert Park, the Zoning Ordinance is found in Title 17 of the Rohnert Park Municipal Code. In Rohnert Park there are twenty zoning districts, categorized as follows (with the densities allowed in each residential district indicated in parentheses): A. Residential. R-R: Rural Residential District (up to 2 units per acre) R-E: Estate Residential District (up to 2 units per acre) 4934-4914-0613 v1 Page 1 of 134 Exhibit A to Ordinance 991 R-L: Residential -Low Density District (4.1-6 units per acre) R-M: Residential -Medium Density District (6.1-12 units per acre) R-H: Residential -High Density District (12.1-24 units per acre) DTR-H: Downtown Residential -High Density (12.1-30 units per acre) B. Commercial. C-O: Professional/Administrative Office District C-N: Neighborhood Commercial District C-R: Regional Commercial District C. Industrial. I-L: Limited Industrial District D. Mixed Use. M-U: Mixed Use District DTM-U: Downtown Mixed Use District E. Public/Institutional. P-L• Public/Institutional Zoning District F. Open Space and Recreational. OS -EC: Open Space for Environmental Conservation District G. Other. P-D: Planned Development District SP: Specific Plan District H. Overlays. MHP: Mobile Home Park Overlay District O: Office Overlay District C: Commercial Overlay District DDAZ: Downtown District Amenity Zone District" 5. Rohnert Park Municipal Code Section 17.01.010 is amended to read as follows: 1117.01.010 - Finding a land use. The "heart" of the Zoning Ordinance is Chapter 17.06—Land Use Regulations. This chapter presents the city's zoning districts in a series of tables, divided by land use type (e.g., residential, commercial, mixed use, industrial.) The tables are set up with the zoning districts displayed along the top of the columns and the land uses down the left side of each table. To find out if a certain land use is permitted in a district, locate the use on the appropriate zoning district table and read across the row to the right. If a letter appears in one or more of the columns, the use is either permitted or requires a separate approval prior to its operation (see below). If a letter does not appear in the row, the use is not permitted in that district. Some of the uses have additional requirements that are indicated by a Code citation." 6. Rohnert Park Municipal Code Section 17.01.020 is amended to read as follows: 1117.01.020 - What does the letter in the column mean? 4934-4914-0613 v1 Page 2 of 134 Exhibit A to Ordinance 991 If a letter appears in the column for a given use, the use is one that may be allowed in that zoning district. A "P" indicates that the use is permitted and no formal review is required. A "C" indicates that the use requires approval of the planning commission; there would be a public notice and a public hearing before the Commission. An "A" indicates an administrative approval by the Planning Director or a Zoning Administrator; there would be a public notice and the decision could be appealed to the planning commission. A "Z" indicates zoning compliance; these are uses that, if they meet certain criteria outlined in the Code, are approved and there is no notice or appeal process. A "T" is for a temporary use that would either be seasonal (e.g., Christmas tree lot) or would last less than two years (e.g., construction trailer); there would be no notification or appeal. An "I" indicates uses that are allowed when incidental to a primary use." 7. Section 17.01.100 is hereby added to the Rohnert Park Municipal Code as follows: 1117.01.100 Relationship to State Law. Where there is a conflict between State law and the Rohnert Park Municipal Code, State law takes precedence, provided, however, that the Rohnert Park Municipal Code may include stricter or additional requirements than required under State law, which shall be in addition to any State law requirements." 8. Rohnert Park Municipal Code Section 17.02.070(A) is amended to read as follows: 1117.02.070 Zoning districts. A. Establishment of zoning districts. The city of Rohnert Park shall be divided into land use zoning districts consistent with the General Plan. The following districts are established: (1) Residential Districts. R-R: Rural Residential District R-E: Estate Residential District R-L: Residential -Low Density District R-M: Residential -Medium Density District R-H: Residential -High Density District DTR-H: Downtown Residential -High Density (2) Commercial Districts. C-O: Professional/Administrative Office District C-N: Neighborhood Commercial District C-R: Regional Commercial District (3) Industrial Districts. I-L: Limited Industrial District (4) Mixed Use Districts. DTM-U: Downtown Mixed Use District M-U: Mixed Use District (5) Public/Institutional. 4934-4914-0613 v1 Page 3 of 134 Exhibit A to Ordinance 991 PI: Public/Institutional District (6) Open Space and Recreational Districts. OS -EC: Open Space for Environmental Conservation District (7) Special Districts. PD: Planned Unit Development District SP: Specific Plan District" 9. Section 17.02.110 is hereby added to the Rohnert Park Municipal Code as follows: "Section 17.02.110 - Department Director All references to the planning and community development director or development services director shall refer to the director with the responsibility for overseeing planning and implementation of Title 17, Zoning, of the Rohnert Park Municipal Code, regardless of the current title of the position." 10. The following definitions in Rohnert Park Municipal Code Section 17.04.030 - Definitions of words and terms, are hereby amended, in their alphabetical location, as follows: "Bed and breakfast inn" means a transient lodging establishment with no more than five rooms, unless more approved in accordance with Section 17.07.040, Bed and breakfast inn, for rent primarily engaged in providing overnight or otherwise temporary lodging for the general public and may provide meals to the extent otherwise permitted by law. "Dwelling, single-family, attached (duplex, townhouse, zero lot line developments)" means one of two or more dwelling units situated on separate lots and having a common or party wall separating the dwelling units. "Emergency shelter" means housing with minimal supportive services for homeless persons that is limited to occupancy of six months or less by a homeless person. May also be referred to as "homeless shelter". "Family" means an individual or two or more persons, living as a single housekeeping unit. "Home occupation" means a business enterprise conducted entirely within a dwelling unit, garage or accessory building by the occupant(s) of the primary dwelling, which occupation is clearly incidental and secondary to the use of the dwelling for residential purposes. 4934-4914-0613 v1 Page 4 of 134 Exhibit A to Ordinance 991 "Personal services" means services of a personal convenience nature, as opposed to products, sold to individual consumers and include the provision of information, individual instruction, beauty and body art, barber shops, laundry and cleaning services, and similar services. "School" means an institution for the teaching of children or adults including primary and secondary schools, colleges, professional schools, business schools, trade schools, art schools, large studios (>2,500 square feet) for specialized education and training, and similar facilities. "Senior housing" means residential development designed for households occupied by senior citizens, with age restrictions consistent with federal and state requirements. Such development may include central recreation areas and accessory medical facilities. "Single -room occupancy (SRO) living unit facility" means a residential development or commercial facility containing secure rooms, of a smaller size than normally found in multiple dwellings, which are rented to a one- or two -person household. SRO living units are provided for a weekly or monthly period of time, although commercial facilities may be a daily basis, in exchange for an agreed payment or a fixed amount of money or other compensation. "Supportive housing" means housing with no limit on length of stay, that is occupied by the target population, as defined in Health and Safety Code Section 50675.14, that is linked to on - site or off -site services that assist the tenants with the retention of the housing, improving health status, and maximizing ability to live and, when possible, to work in the community, and which may include nonresidential uses and administrative office spaces as provided in Government Code Section 65651(a)(5). Supportive housing shall be considered a residential use and only subject to those restrictions that apply to other residential uses of the same type in the same zone. "Yard" means open, unoccupied space, other than a court, and unobstructed from the ground to the sky, except where specifically provided by this code, in the lot on which a building is situated. The classifications of yards are: "Front yard" means an area extending across the full width of the lot and lying between the front lot line and the required front yard setback. Front yards shall be measured by a line at right angles to the front lot line, or by the radial line in the case of a curved front lot line. For corner lots, the front yard shall be established as the area extending across the narrowest width of the lot except where an existing front building setback has clearly been established by prior property development. 2. "Interior yard" means a rear yard or side yard open, surrounded full or in part by structure, effectively separated from vehicular circulation and parking. "Rear yard" means a yard extending across the full width of the lot between the rear lot line and the required rear yard setback. 4. "Side yard" means a yard between the side or street side line of the lot and the required side yard setback, extending from the front yard of the lot to the rear yard. 4934-4914-0613 v1 Page 5 of 134 Exhibit A to Ordinance 991 I I..—.. • ------ —..I—.._..—..—.i Rear yard Rear yard I .. I I Interior side yardLU H ~ w - a ° W v I W I H NFront -° N U I and " I N N olo F U J J v � I I I Front yard Front yard I .. — . Corners. Yard — I_ . _ _ .. _ .. J • _ _ _ . . PUBLIC STREET 11. Rohnert Park Municipal Code Section 17.04.030 — Definitions of words and terms is hereby amended to add the following definitions, in their alphabetical location, as follows: "By -right use" means a use that does not require a conditional use permit, planned unit development permit, or other discretionary local government review or approval that would constitute a "project" for purposes of Division 13 (commencing with Section 21000) of the Public Resources Code, excepting (a) any subdivision, which shall be subject to all laws, including, but not limited to, the local government ordinance implementing the Subdivision Map Act, and (b) design review, provided that design review shall not constitute a "project" for purposes of Division 13 (commencing with Section 21000) of the Public Resources Code. "Clubs and Lodges" means permanent headquarters and meeting facilities for organizations operating on a membership basis for the promotion of the interests of the members, including facilities for: business associations, political organizations, civic, social, and fraternal organizations, professional membership organizations, labor unions and similar organizations, or other membership organizations. "Cultural Institutions" means institutions with an acknowledged mission to engage in the conservation, interpretation and dissemination of cultural, scientific, and environmental knowledge. These uses promote activities meant to inform and educate about culture, history, science, wildlife, and the environment and could include museums, science and exploration and wildlife demonstrations. "Employee housing" housing that serves employees, and includes farmworker housing. Employee housing shall be considered a residential use and only subject to those restrictions that apply to other residential uses of the same type in the same zone, as required by California Health and Safety Code Sections 17021.5 and 17021.6. 4934-4914-0613 v1 Page 6 of 134 Exhibit A to Ordinance 991 "Fraternity/Sorority House" means a housing unit owned by and/or rented exclusively to university students who are members of an official fraternity or sorority organization recognized by the university and used for one or more fraternity or sorority functions. "Furniture Store" means a commercial establishment engaged primarily in the selling of furniture, mattresses, and household appliances, including incidental repair services. Illustrative examples of these establishments include establishments that sell home furnishings, office furniture, outdoor furniture, or movable spas and hot tubs. "Low Barrier Navigation Center" means a housing -first, low -barrier, service -enriched shelter as defined in California Government Code Section 65660(a) as most currently in effect, or in any successor statute. "Medical office/clinic" means a facility, other than a hospital, where medical, dental, mental health, surgical, and/or other personal health care services are provided on an outpatient basis. A medical office use would provide consultation, diagnosis, therapeutic, preventative or corrective treatment services by doctors, dentists, medical and dental laboratories, chiropractors, counselors, physical therapists, respiratory therapists, acupuncturists and psychiatrists, and similar practitioners of medical and healing arts for humans licensed for such practice by the state of California. This does not include a massage therapist, except as an ancillary use to another medical office/clinic use. "Public Assembly" means facilities in which people assemble for civic, educational, religious, or cultural purposes, such as event facilities, auditoriums, community centers, conference and convention facilities, and places of worship (e.g., churches, temples, synagogues, mosques). "Studio - Arts and Educational" means small-scale commercial facilities (<2,500 SF) for specialized education and/or training, typically accommodating one group of students at a time, in no more than one instructional space. Larger facilities are included under the definition of "Schools". Does not include preschools and child day care facilities. "Supermarket" means a retail business where the majority of the floor area that is open and accessible to the public is occupied by produce, food, beverage products, and household items that are packaged for preparation and consumption for daily living needs. Supermarkets are distinguished from "convenience stores" in that they typically contain a retail floor area greater than five thousand (5,000) gross square feet. "Vocational/Trade school" means a private academic educational institution, providing specialized education/training for a specific vocation or trade. Examples include the following: business, secretarial, or professional schools (law, medicine, etc.), seminaries/religious ministry training facilities, or other institution providing technical training and education in specific trades or vocations. 4934-4914-0613 v1 Page 7 of 134 Exhibit A to Ordinance 991 F-.. • , ------ -..I_.._..-..-.i Rear yard Rear yard I .. • .LU I I Interior side yard H ~ w -o a ° W vl N Front U I and " I olo F U J v I I I Front yard Front yard I .. — . Corners. Yard — I_ . _ _ . _ _ .. J • • _ • _ _ . . PUBLIC STREET 12. The following definitions in Rohnert Park Municipal Code Section 17.04.030 — Definitions of words and terms, are hereby deleted: "Homeless shelter" means housing provided as a temporary/emergency shelter for individuals and families to reside while they prepare to move into more stable housing. Emergency housing, along with assessment and case management, is typically provided for twenty-eight days to one hundred eighty days per client. "Single -room occupancy (SRO) residential hotel" means a commercial facility with individual secure rooms which are rented to a one- or two -person household. SRO residential hotels are provided on a daily, weekly, or monthly basis, in exchange for an agreed payment of a fixed amount of money or other compensation. 13. Rohnert Park Municipal Code Section 17.06.020 is amended to read as follows "17.06.020 - Districts A. R-R: Rural Residential. This district is intended for very low -density residential development on large lots of typically forty thousand sq. ft. or more that convey a "rural" or agricultural character. These districts are located at the perimeter of the city and provide a transition from the more urban development to the open space/agricultural areas outside of the city. This district is consistent with the "Estate Residential' general plan designation. 4934-4914-0613 v1 Page 8 of 134 Exhibit A to Ordinance 991 B. R-E: Estate Residential. This district is intended for very low -density residential development on large estate size lots of typically seventeen thousand sq. ft. or more. This district also is located at the perimeter of the city to provide a transition from the more urban development to the open space/agricultural areas outside the city. This district is consistent with the "Estate Residential" general plan designation. C. R-L: Residential -Low Density. This district is intended to promote the development of single-family detached dwellings in a suburban setting with a variety of minimum lot sizes. This district is consistent with the "Low Density" general plan designation. The floor area ratio for this district is 0.40. D. R-M: Residential -Medium Density. This district is intended for attached and detached single-family housing and duplexes as part of a planned residential development with a minimum lot size of three thousand seven hundred sq. ft. Multi -family housing is not permitted. Side -by -side duplexes not separated by a property line or without individual heating systems are permitted. This district is consistent with the "Medium Density" general plan designation. The floor area ratio for this district is 0.55. E. R-H: Residential -High Density. This district is intended to permit a wide range of housing types, ranging from single-family attached to multi -family, and are intended for specific areas where higher densities may be appropriate. This district is consistent with the "High Density" general plan designation. The floor area ratio for this district is 1.15. F. DTR-H: Downtown Residential -High Density. This district is located within the Central Rohnert Park PDA planning area as identified in the general plan and is intended to allow for residential development proximate to the downtown area. This district is consistent with the "High Density" general plan designation. Unless otherwise specified, all special provisions, development standards and other requirements and limitations shall be the same as the R-H district." 14. Rohnert Park Municipal Code Section 17.06.030 is amended to read as follows: 1117.06.030 Permitted uses. The following is a list of land uses and the residential districts within which they are permitted as follows: P = Permitted. C = Conditionally -permitted by planning commission. A = Administrative permit. Z = Certificate of zoning compliance. T = Temporary conditional use permit. I = Uses allowed as incidental to a primary use. Land uses that are not specifically listed are not permitted unless determined, by the development services director, to be substantially similar to a listed use. If the listed land use 4934-4914-0613 v1 Page 9 of 134 Exhibit A to Ordinance 991 contains a code section reference in the right column, that reference directs the reader to the additional provisions which apply to that use. Land Use R-R/R-E R-L R-M R-H DTR-H Additional use Category Districts District District District District regulations Single -Family P P P C Dwellings • Antenna, P/C P/C P/C P/C P/C 17.07.050 Vertical/Satellite Dish • Accessory P P P P P 17.10.060 Structure • Home P P P P P 17.07.100 Occupation Duplexes P* P* P P Multi -Family P P Housing Accessory P P P P P 17.08.040 Dwelling Unit Supportive P P P Housing Employee P P P P P Housing Low -Barrier P P P 17.08.030 Navigation Center Manufactured P P P P P Home Mobile Home C C C 17.06.490 Park or Subdivision Rooming or Boarding House • Single Room A A 17.08.060 Occupancy Living Unit Facility • Fraternity/ C Sorority Recovery Facility • Small (6 or P P P P lesspersons) 4934-4914-0613 vl Page 10 of 134 Exhibit A to Ordinance 991 • Large (7 or C morepersons) Residential Care Facility (Congregate Care/Assisted Living) • Small (6 or P P P P P less persons) • Large (7 or C C C C C morepersons) Agricultural Uses • Pasturing and P Grazing (small scale) Other C Bed and C C C 17.07.040 Breakfast Inn Community C C C C C Center Communication C/A C/A C/A C/A C/A 17.07.060 Facilities Day Care C C C C C Center Day Care P P P P P 17.07.070 Home, Family (14 or fewer children Equestrian Uses • Stables, P Private • Stables, C Commercial Family Care Home • Small (6 or P P P P P less persons) • Large (7 or C C more persons) Kennel C 17.07.120 (Commercial and Noncommercial) 4934-4914-0613 v1 Page 11 of 134 Exhibit A to Ordinance 991 Private/Public 17.07.050 Utility Facility • Minor Z/C Z/C Z/C Z/C Z/C • Major C C C C C Private Schools C C C C C Public Facility- C C C C Non -city owned or proposed (see also Public Utility) Public Facility- P P P P P City owned or proposed (subject to Planning Commission review on referral from City Council Short-term A A A A A 17.07.230 Rental (single room Temporary T T T T T Use/Event * Permitted under process outlined in State law (Government Code 65852.21), also referred to asSB9. 15. Rohnert Park Municipal Code Section 17.06.060 is amended to read as follows: "17.06.060 Permitted uses. The following is a list of land uses and the commercial districts within which they are permitted as follows: P = Permitted. C = Conditionally -permitted by planning commission. A = Administrative permit. Z = Certificate of zoning compliance. T = Temporary conditional use permit. I = Uses allowed as incidental to a primary use Uses involving chemicals may also be subject to requirements regarding hazardous materials (Section 17.07.100), in which case more restrictive requirements shall apply. Land uses that are not specifically listed are not permitted unless determined, by the development services director, to be substantially similar to a listed use. If the listed land use contains a code section reference 4934-4914-0613 v1 Page 12 of 134 Exhibit A to Ordinance 991 in the right column, that reference directs the reader to the additional provisions apply to that use. Land Use Category GO District C-N District C-R District Additional use regulations Appliance Repair Service * Minor (e.g., computers, televisions) P P Amusement Center (e.g., miniature golf, golf driving range, bowling alley, c ber cafe 17.07.020 *Small (e.g., indoors; commercial shopping center A A A * Large (e.g., indoors or outdoors; stand alone facility) C Animal HospitalNeterinary Clinic C C C Antique Store P P Arcade Games/C bercafes P/C P/A P/A 17.07.020 Automobile Service Station C C 17.07.030 Bakery (Retail Sales) P(I) P P Bank/Savings and Loan/Credit Union P P P 17.070.080 (Drive - Through Windows) Bar/Nightclub C 8.34 Barber/Beau Shop/Tanning Salon P I P P Bath House/Spa C C Bed and Breakfast Inn C 17.07.040 Billiards Parlor C Broadcasting Studio C C Car Title Loan Business C Car Wash C C Check Cashing Store P Clubs and Lodges C C C Commercial Filming Studio P C Communication Facility C/A C/A C/A 17.07.050 Convention Center C C Cultural Institution C C C Day Care Center (Nonresidential) C C C Drive -Through Window (any use C 17.070.080 Drive -Through Window(pharmacy) C C C 17.070.080 Dry Cleaning Outlet P P P Firearm Dealers and Firearm Ammunition Dealers C 17.07.090 Florist PM P P Food Store 4934-4914-0613 v1 Page 13 of 134 Exhibit A to Ordinance 991 *Convenience Store P P P *Supermarket C P Funeral Parlor/Mortuary C Furniture Store *Small/Custom Order P P *Large P Hardware Store P P Health Club A A A Home Improvement Store P Emergency Shelter 17.08.030 * Small 6 or lesspersons) P P P * Large (7 or more persons) P P P Hospital C C Hotel/Motel (No in -room food preparation unless applied for and approved as part of project approval or separately.) P Interior Decorator P P Kennel (Commercial) C 17.07.120 Laboratory * In conjunction with a medical, dental or optical use P(I) P(I) P(I) * Asa primary use P Laundromat P Liquor Store Off -Sale C C 8.34 Live Entertainment C C Live/Work C C 17.08.050 Massage Therapy P P P 8.36 Medical Clinic P P P Microbrewery with restaurant C C Nurse Horticulture P Office * Professional and Administrative P P P * Medical and Dental P P P Paint Store A P Parking Lot (Commercial) A C A Pawn Shop C Payday Loan Establishment P Pharmacy (Does not include a Medical Marijuana Dispensary, which is a prohibited use within the City) P(I) P P 17.070.080 (Drive - Through Windows Photography Studio P P P Printing and Blueprinting *Small Copy Center P P P 4934-4914-0613 v1 Page 14 of 134 Exhibit A to Ordinance 991 * Print Shop P P Private/Public Utility Facility 17.07.050 * Minor Z/C Z/C Z/C * Major C C C Public Assembly A A A Public Facility —Non -city owned or proposed see also Public Utility) C C C Public Facility —City owned or proposed (subject to Planning Commission review on referral from City Council P P P Recovery Facility * Small 6 or lesspersons) A A A * Large 7 or morepersons) C C Recycling Facility 17.07.150 * Reverse Vending Machines P P * Small Collection Facility A A A Research and Development (Office Type Uses P Residential Care Facility * Congregate Care/Assisted Living C C C * Convalescent Hospital C C C *Senior Housing (Independent Living) C C C Residential uses as a part of a mixed use project when located in the same building as a nonresidential use C C C Restaurant *General P P P *Fast Food C C C 17.070.080 (Drive - Through Windows *Outdoor and Sidewalk Cafe A A A 17.07.130 *Take Out/Delivery P P P *With Bar and Live Entertainment C C 8.34 Retail, General and Specialty P(I) P P *Department or Big Box Retail P Retail Warehouse Store (e.g., big box) P School *Elementary or Secondary C C *High School C C *Trade School C C *College C Sign Shop 4934-4914-0613 v1 Page 15 of 134 Exhibit A to Ordinance 991 *Small (e.g., typically located in a small office/retails ace P P P *Large P C Single Room Occupancy Living Unit Facility A 17.08.060 Studio — Arts and Educational P P P Tailor P(I) P P Tattoo/Piercing Studio C C Telecom Center A Tem ora Use/Event T T T Theater C Thrift Shop P P P Tobacco store (retail or wholesale) and private smoker's lounge when attached to a tobacco store C 8.32 8.33 Transit Facility C C Upholstery Shop A A Vehicular Dealerships/Rentals (incl. boats, RVs and Farm and Construction Equipment C 17.07.190 Vehicular Repair (including boats) C 17.07.200 16. Rohnert Park Municipal Code Section 17.06.100 is amended to read as follows: 1117.06.100 Permitted uses. The following is a list of land uses and the limited industrial district within which they are permitted as follows: P = Permitted. C = Conditionally -permitted by planning commission. A = Administrative permit. Z = Certificate of zoning compliance. T = Temporary conditional use permit. I = Uses allowed as incidental to a primary use. Uses involving chemicals may also be subject to requirements regarding hazardous materials (Section 17.07.100), in which case more restrictive requirement shall apply. Land uses that are not specifically listed are not permitted unless determined, by the development services director, to be substantially similar to a listed use. If the listed land use contains a code section reference in the right column, that reference directs the reader to the additional provisions which apply to that use. Land Use Category I-L Additional District Use Regulations 4934-4914-0613 v1 Page 16 of 134 Exhibit A to Ordinance 991 Adult Business C 8.37, 8.38, and 8.39 Agricultural Processing (includes viticulture) C Agricultural Services A Aircraft Related Industry A Animal Hospital/Veterinary Clinic A Ambulance Service A Appliance Repair Service P Auto Parts Sales and Installation P Automobile Service Station C 17.07.030 Beverage Bottling Plant P Boat Building P Brewery/Distillery/Winery A 8.34 Broadcasting Studio A Car Wash P Clubs and Lodges C Commercial Filming Studio P Communication Facility C/A 17.07.050 Contractors' Storage Yard C Convention Center C Cooperage P Cultural Institution C Dairy Products Processing P Day Care Center (Nonresidential) C(I) Dry Cleaning Plant A Exterminator P Food Processor C Fuel Storage C Funeral Parlor/Mortuary C Health Club P(I) Household Hazardous Waste Facility C Household Services/Contractors (e.g. plumbing, painting, electrical, interior decorating) P Kennel (Commercial) C 17.07.120 Laundries/Linen Supply Service P Light Manufacturing and/or Assembly (Laboratory requirements to Biosafety Levels 1 and 2) P Lumber Yard P Massage Therapy 8.36 P(I) 8.36 Medical Laboratory A Microbrewery • with restaurant C • without restaurant P 4934-4914-0613 vl Page 17 of 134 Exhibit A to Ordinance 991 Nursery (Horticulture) P Office A Parking Lot (Commercial) C Parcel Delivery Service P Personal Services • Asa Principal Use A • As an Incidental Use I Photographic Plant P Printing and Blueprinting P Private/Public Utility Facility 17.07.050 • Minor Z/C • Major C Public Assembly C Public Facility —Non -City owned or proposed (see also Public Utility) C Public Facility —City owned or proposed (subject to Planning Commission review on referral from City Council) P Publishing P Recycling Facility 17.07.150 • Reverse Vending Machines P • Small Collection Facility A • Large Collection Facility C • Light Processing Facility C Religious Assembly C Research and Development (Laboratory requirements to Biosafety Levels I and 2 only) P Restaurant 17.07.080 (Drive - Through Windows) • As an Incidental Use A Retail Use • As an Incidental Use A Retail Warehouse C School • Trade School A • High School C Security Guard Residence I Sign Shop P Stone Works P Studio — Arts and Educational A Taxidermist A Telecom Center A Temporary Use/Event T 4934-4914-0613 v1 Page 18 of 134 Exhibit A to Ordinance 991 Towing Service/Impound Yard A Trucking Terminal(including moving and storage) A Upholstery Shop P Vehicular Dealerships/Rentals (incl. boats, farm and construction equip.) A 17.07.190 Vehicle Repair/Body Shops P 17.07.200 Warehousing/Wholesaling P 17. Rohnert Park Municipal Code Section 17.06.130 is amended to read as follows: 1117.06.130 Permitted uses. The following is a list of land uses and the Mixed Use District within which they are permitted as follows: P = Permitted. C = Conditionally -permitted by planning commission. A = Administrative permit. Z = Certificate of zoning compliance. T = Temporary conditional use permit. I = Uses allowed as incidental to a primary use. Uses involving chemicals may also be subject to requirements regarding hazardous materials (Section 17.07.100), in which case more restrictive requirements shall apply. Land uses that are not specifically listed are not permitted unless determined, by the development services director, to be substantially similar to a listed use. If the listed land use contains a code section reference in the right column, that reference directs the reader to the additional provisions which apply to that use. Land Use Category M-U District DTM-U District Additional Use Regulations Amusement Center (e.g., video games, other indoor amusements) C C Animal Hospital/Veterinary Clinic A A Antique Store P P Bakery (Retail Sales) P P Bank/Savings and Loan/Credit Union (drive- through windows notpermitted) P P Bar/Nightclub P P 8.34 Barber/Beauty Shop P P Bath House/Spa C C Bed and Breakfast Inns A A 17.07.040 Billiards Parlor C C Clubs and Lodges C C 4934-4914-0613 v1 Page 19 of 134 Exhibit A to Ordinance 991 Communication Facility C/A C 17.07.050 17.07.060 Cultural Institutions A A Day Care Center (Non -Residential) C C Dry Cleaning Outlet P P Florist P P Food Store • Under 15,000 square feet P P • Between 15,000 sq. ft. and 40,000 sq. ft. C C Hardware Store P P Health Club P P Hotel (No food preparation unless applied for and approved as part of project approval or separately.) C C Interior Decorator P P Laboratory • In conjunction with a medical, dental or optical use only P(I) P(I) Laundromat P Liquor Store (Off -Sale) C C 8.34 Live Entertainment C C Massage Therapy P P 9.80 Medical Clinic A A Microbrewery (with restaurant) C A Office • Professional and Administrative P P • Medical and Dental P P Parking Lot (Commercial) C, P(I) C, P(I) Pharmacy (drive -through windows not permitted) (Does not include a Medical Marijuana Dispensary, which is a prohibited use within the City.) P P Photography Studio P P Printing • Small Copy Center P P Public Assembly C C Public Facility (e.g., police and fire stations, community centers, government offices) C C Residential Facility • Congregate Care/Assisted Living A • Emergency shelter (6 or less persons) P P 17.08.030 4934-4914-0613 v1 Page 20 of 134 Exhibit A to Ordinance 991 • Convalescent Hospital A • Low -Barrier Navigation Center P P 17.08.030 • Single Room Occupancy Living Unit Facility P 17.08.060 • Senior Housing (Independent Living) P C Residential Use • Live/Work P P 17.08.050 • Multi -Family P C • Supportive Housing P P • Townhouse P C Restaurant • General P P • Outdoor and Sidewalk Cafe A A 17.07.130 • Take Out/Delivery (drive -through windows not permitted) P P • With Bar and Live Entertainment C C 8.34 Retail, General and Specialty P P School • Elementary or Secondary C • High School C • Trade School C • College C Studio — Arts and Educational A A Tailor P P Tattoo/Piercing Studio C C Temporary Use/Event T T Theater (under 500 seats) C C Transit Facility (e.g., bus or train station) C C Visitor Center P P 18. Rohnert Park Municipal Code Section 17.06.160 is amended to read as follows: 1117.06.160 Permitted uses. The following is a list of land uses and the Public/Institutional district within which they are permitted as follows: P = Permitted. C = Conditionally -permitted by planning commission. A = Administrative permit. Z = Certificate of zoning compliance. T = Temporary conditional use permit. I = Uses allowed as incidental to a primary use. 4934-4914-0613 v1 Page 21 of 134 Exhibit A to Ordinance 991 Uses involving chemicals may also be subject to requirements regarding hazardous materials (Section 17.07.100), in which case more restrictive requirements shall apply. Land uses that are not specifically listed are not permitted unless determined, by the development services director, to be substantially similar to a listed use. If the listed land use contains a code section reference in the right column, that reference directs the reader to the additional provisions which apply to that use. Land Use Category P-I District Additional Use Regulations Arboretum C Clubs and Lodges C Cemetery, Crematory, Columbarium C Communication Facility C/A 17.07.050 17.07.060 Cultural Institution P Day Care Center on -Residential A Golf Course C Emergency Shelter C 17.08.030 Hospital C Medical Clinic P Parkin Lot Commercial C Parks C Private/Public Utility Facility 17.07.050 17.07.060 • Minor A • Major A Public Assembly A Public Facility -Non -city owned or proposed (see also Public utility) P Public Facility -City owned or proposed (subject to Planning Commission review on referral from City Council) C Recreational Facility (e.g., public swimming pool, sports center) P Residential Use on a site of a Religious Institution C(I) School • Elementaryand Secondary P • High School P • Vocational/Trade Schools P • Colleges P Temporary Use/Event T Theater C 4934-4914-0613 v1 Page 22 of 134 Exhibit A to Ordinance 991 Transit Facility (e.g., bus or train station) A Visitor Center P 4934-4914-0613 vt Page 23 of 134 Exhibit A to Ordinance 991 19. Rohnert Park Municipal Code Section 17.06.180 is amended to read as follows: "17.06.180 — District. A. OS -EC: Open Space for Environmental Conservation. This district includes sites with environmental and/or safety constraints, such as riparian corridors, sensitive habitats, and wetlands. This district is consistent with the "Open Space —Environmental Conservation" general plan designation." 20. Rohnert Park Municipal Code Section 17.06.190 is amended to read as follows: "17.06.190 — Permitted uses. The following is a list of land uses and the open space and recreational districts within which they are permitted as follows: P = Permitted. C = Conditionally -permitted by planning commission. A = Administrative permit. Z = Certificate of zoning compliance. T = Temporary conditional use permit. I = Uses allowed as incidental to a primary use. Land uses that are not specifically listed are not permitted unless determined, by the development services director, to be substantially similar to a listed use. If the listed land use contains a code section reference in the right column, that reference directs the reader to the additional provisions which apply to that use. Land Use Category OS -EC District Bike/Pedestrian Path P Grazing and Pastureland P Recreational Facility C 21. Rohnert Park Municipal Code 17.06.720.A.5.F. Development Standards Summary TableParking is amended to read as follows: F. Parkin Description Downtown Core Downtown Main Street Downtown I Neighborhood Parking Requirements (see Subsection 17.06.730.A.2 Additional Parking Regulations in the DDAZ Location Distance from Property Line/ROW 4934-4914-0613 v1 Page 24 of 134 Exhibit A to Ordinance 991 Front Setback 50' min. 50' min. 40' min. Side Street Setback 5' min. 5' min. 5' min. Side Setback 0' min. 0' min. 0' min. Rear 5' min. 5' min. 5' min. Miscellaneous Parking Drive Width (Max.) Front, < 40 spaces 14' max. 14' max. 14' max. Front, > 40 spaces 18' max. 18' max. 18' max Side Street/Alley 24' max. 24' max. 24' max. 22. Rohnert Park Municipal Code 17.06.720.B: Use Table is amended to read as follows: Residential Uses' Additional Use Regulations D-N D-MS D-C Accessory Building P P P Dwelling, Multifamily P P P Dwelling, Single Family P P - Family Daycare Home (14 or Less) P P P 17.07.070 Guest House P P - Home Occupation P P P 17.07.110 Live -Work Unit P P P 17.08.050 Low -Barrier Navigation Center P P P 17.08.030 Residential Care Facilities for the Elderly (RCFE) A A A Residential Care Facilities for the Chronically III (RCFCI) A A A Residential Mixed Use P P P Emergency Shelter CUP CUP CUP 17.08.030 Supportive Housing P P P Lodging D-N D-MS D-C Bed and Breakfast Inn (up to 5 rooms) P P P 17.07.040 Hotel (no room limit) - - P 4934-4914-0613 v1 Page 25 of 134 Exhibit A to Ordinance 991 Inn (up to 12 rooms) I P I P I P Key P Permitted A Administrative Permit CUP Conditional Use Permit TUP Temporary Conditional Use Permit - Not Permitted Land Use Limitations/Notes 'Residential densities between 12 and 75 units per gross acre permitted. Retail Additional Use Regulations D-N D-MS D-C Brewpub - A A Commercial A A P 17.07.020 RecreationIndoor Bar/Tavern/Night Club- A A 8.34 Exempt from 8.34.040 (D & E) 8.34.060 (C & D) Farmer's Market (daily - A A or weekly, year- round) Kiosk A A A Liquor Store - A A 8.34 Exempt from 8.34.040 (D & E) 8.34.060 (C & D) Live -Work Unit P P P 17.08.050 Outdoor and Sidewalk P P P 17.07.130 Cafes On -Site production of A P P items sold Restaurant, Cafe, P P P Coffee Shop Drive-throughs - - - 17.07.080 Related alcohol A A A 8.34 sales Exempt from 8.34.040 (D & E) 4934-4914-0613 vl Page 26 of 134 Exhibit A to Ordinance 991 8.34.060 (C & D) Retail, General < 2,500 sf P' P P 2,500 sf < 5,000 sf A P P > 5,000 sf - A P Related alcohol - A A 8.34 sales Exempt from 8.34.040 (D & E) 8.34.060 (C & D) Smoking/Tobacco - CUP CUP Store Tasting room - A A 8.34 Exempt from 8.34.040 (D & E) 8.34.060 (C & D) Theater/Performing - P P Arts/Cinema Temporary Use TUP TUP TUP Key P Permitted A Administrative Permit CUP Conditional Use Permit TUP Temporary Conditional Use Permit - Not Permitted Land Use Limitations/Notes Civic Additional Use Regulations D-N D-MS D-C Amphitheater (outdoor) - CUP CUP Library, Museum, Art Gallery P P P Parking, Structured - A P Parks P P P Public Assembly F A jP Agriculture, Food, and Animal D-NID-MS ID-C 4934-4914-0613 vl Page 27 of 134 Exhibit A to Ordinance 991 Garden, Private or P P P Community (less than 2 acres) Garden, Private or A A A Community (more than 2 acres Green Roof/Green P P P Balcony Vertical Garden/Green P P P Wall Office/Services D-N D-MS D-C Adult Day Program A A P Bank, Financial - P P Services Business Support - P P Services Catering - P P Child Day Care A A P Facility Health Care Facility Major - - P Minor - P P Laundry, Coin- - P P Operated Maintenance Repair - - P Service —Minor Media Production - P P Office —Business, P P P Service, Government Personal Services P P P Printing and P P P Publishing Studio —Art, Dance, P P P Martial Arts, Music, etc. Veterinary Clinic, - P P Animal Hospital Automotive D-N D-MS D-C Auto Vehicle Sales and - - A 17.07.190 Rental Carshare/Bicycleshare P P P Stations 4934-4914-0613 v1 Page 28 of 134 Exhibit A to Ordinance 991 Electric Vehicle Charging Stations P P P 15.34 Civil Support D-N D-MS D-C Telecommunication Facility A / CUP A / CUP A / CUP 17.07.050 Education D-N D-MS D-C Elementary School P P P Junior High and High School P P P School —Specialized Education and Training - - - Key P Permitted A Administrative CUP Conditional Use TUP Temporary Permit Permit Conditional Use Permit - Not Permitted 23. Rohnert Park Municipal Code Section 17.06.750.A is deleted and replaced with the following (with Section 17.06.750.A.1 Definitions of Specialized Terms and Phrases to remain in place unmodified): 1117.06.750.A: Purpose. The terms and phrases used in the DDAZ FBC Overlay are technical or specialized and may not reflect common usage. If a definition in this section conflicts with a definition in another provision of the Municipal Code, the definitions in this section shall control. If a word is not defined in this section, refer to Chapter 17.04 of the Zoning Ordinance. The Development Services Director shall determine the meaning of terms when a definition is ambiguous or when a term is not defined in accordance with Section 17.02.090 of the Municipal Code." 24. Rohnert Park Municipal Code Section 17.06.840 Table 1 is amended as follows: Table 1. Land Uses P Permitted CUP Conditional Use Permit Required A Administrative Use Permit Required 4934-4914-0613 v1 Page 29 of 134 Exhibit A to Ordinance 991 T3 T4 T5 T6 CS CP CB T7 Additional Use Regulations A. RESIDENTIAL Accessory Building P P P Dwelling, Multifamily P P 1 P 1 Dwelling, Single Family P P Guest House P P Home Occupancy A A A A Large Family Daycare (914) P P P P P Live -Work Unit P P P P Manufactured/Mobile Home A CUP Recreational Courts P P 17.07.140 Row House P P2 P1'2 Small Family Daycare Home 8 or less P P P P Temporary Use See Section 17.06.030 for all transects Water Storage Cisterns P P P P P P P B. LODGING Bed & Breakfast Inn (up to 5 rooms P P P Hotel (no room limit) P P Inn (up to 12 rooms) P P School Dormitory P P P C. OFFICE Office CUP P P P P D. RETAIL, GENERAL Alcoholic Beverage Establishment CUP CUP CUP 8.34 Cinema CUP P CUP Commercial Recreation - Indoor* A P P CUP 17.07.020 Bar/Tavern/Night Club* CUP CUP CUP 8.34 Farmer's Market (daily or weekly, year-round) A A A A A A Groceries, Specialty Foods A P P P Kiosk A A A A A A Liquor Store CUP CUP CUP CUP 8.34 Live -Work Unit P P P P CUP Mobile Home, RV and Boat Sales 4934-4914-0613 v1 Page 30 of 134 Exhibit A to Ordinance 991 Market Hall3 P P P P Outdoor and Sidewalk Cafes A P P P A 17.07.130 Paraphernalia Store CUP CUP 8.32 8.33 Plant Nursery CUP A P Push Cart P P P P A Restaurant, Cafe, Coffee Shop A P P CUP A Retail, General A P P CUP A Smoking/Tobacco Store CUP CUP' CUP 8.32 8.33 Theater/Performing Arts (for Movies, see "Cinema") CUP P P P CUP E. CIVIC Art, Public (fountains, statues, kinetic, participatory) P P P P P P P P Amphitheater (outdoor) CUP CUP CUP P/ CUP6 CUP CUP Club, Lodge, Private Meeting Hall P P P CUP Auditorium indoor A P P P CUP Library, Museum, Art Gallery A P P P P Parking, Surface Lot P P P P P P P Parking, Structured A P P P P Parks P P P P P P P Recycling Facility A* A* A* A * 17.07.150 Religious Assembly A A P P 4—A P CUP Temporary Use/Event A A A A A A F. AGRICULTURE, FOOD AND ANIMALS Beekeeping - Commercial Roof (up to 10 hives 7 P P P P P Beekeeping - Residential Yard (up to 2 hives P P Chickens (up to 2 hens; no roosters P P A P Crop Production, Horticulture, Orchard, Vineyard P A A Domestic Animals P P P P 4934-4914-0613 v1 Page 31 of 134 Exhibit A to Ordinance 991 Domestic Animal Daycare A P P Animal Rescue CUP CUP Garden, Private or Community (less than 2 acres P P P P P P P Garden, Private or Community (more than 2 acres A A A A A Goats (up to 2 females; no males P P A Green Roof/Green Balcony P P P P P P P P Greenhouse (commercial) CUP CUP CUP CUP CUP CUP CUP Kennel CUP CUP Plant Nursery CUP A P P Slaughterhouse Not allowed in any transect Trees - Fruit or Nut P P P P P P P P Vertical Garden/Green Wall P P P P P P G. RENEWABLE ENERGY SYSTEMS Solar Photovoltaic System(pole mounted A P P P P Solar Photovoltaic System roof mounted P P P P P P P P Solar Water Heater (roof, wall or ground mounted) P P P P P P P Wind Farm CUP Windmill (horizontal axis - propellertype) P P P P Windmill (vertical axis - cylindrical type) P P P P P P P P H. SERVICES Adult Day Program A P P CUP P Automated Teller Machine (ATM) - no drive-thru P P P P P Bank, Financial Services P A P P P Business Support Services P P P P P Catering P P P P Child Day Care Facility A P P CUP Health Care Facility P A P P P CUP 4934-4914-0613 v1 Page 32 of 134 Exhibit A to Ordinance 991 Incinerator (waste, Not allowed in any transect medical waste, cremation Laboratory - Animal Not allowed in any transect Testing Laboratory - Medical, A A P P Analytical and Research Laundry, Coin -Operated P A Laundry, Dry Cleaning A A P Plant Maintenance Repair P P P Service - Client Site Services Maintenance Repair P P P Service - Equipment, Appliances Meals Assembly P P P P P Media Production A P P P Medical Service - Major P P CUP CUP Medical Service - Minor CUP P P P P Mortuary, Funeral Home A A A Office - Business, P P P P P Service, Government Office - Professional, A P P P Administrative, Processing Personal Services P A P P P Personal Services - A P P A Restricted Printing and Publishing P P P P P Seasonal Services CUP A Storage - Outdoor Storage CUP CUP A P Yard Storage - A P P Warehouse/Indoor Studio - Art, Dance, P P P P CUP Martial Arts, Music, etc. Veterinary Clinic, Animal CUP P P CUP Hospital I. AUTOMOTIVE Auto Vehicle Sales & CUP Rental Carshare/Bicycleshare P P P P P P Stations Electric Vehicle Charging P P P P P P 15.34 Stations 4934-4914-0613 v1 Page 33 of 134 Exhibit A to Ordinance 991 Fueling Station alternative fuels only) CUP CUP Fueling Station (including alternative fuels CUPS Vehicle Services CUP CUP J. CIVIL SUPPORT Cemetery CUP Public Safety Facility A A A A P CUP Residential Care Facilities for the Elderly RCFE A A A CUP Residential Care Facilities for the Chronically Ill (RCFCI) A A A CUP Homeless Shelter CUP CUP P 17.08.030 Telecommunication Facility CUP CUP CUP CUP CUP CUP Transitional Housing CUP CUP CUP K. EDUCATION College CUP CUP CUP Elementary School - Private CUP CUP CUP CUP Elementary School - Public P P P P Junior High and High School - Private CUP CUP CUP Cu Junior High and High School - Public P P P P Childcare Center A A A A P A Research and Development R&D A P P P School - Specialized Education and Training A A P P P P L. INDUSTRY, MANUFACTURING AND WHOLESALE Commercial Food Processing CUP CUP CUP Furniture/Fixtures Manufacturing, Cabinet Shop P P P Manufacturing/Processing - Light CUP CUP CUP P Manufacturing/Processing - Heavy CUP CUP Wholesale Operations A A P 1 Only allowed on the ground floor where shop front or gallery is not required. 4934-4914-0613 v1 Page 34 of 134 Exhibit A to Ordinance 991 2 For live -work units, see the Residential category. 3 A single story building with a taller story of up to twenty-five feet is allowed for this use. 4 Paraphernalia stores are subject to Chapter 8.33 of this code. 5 Smoking/tobacco stores are subject to Chapter 8.32 of this code. 6 Permitted at Village Center Civic Space only. Requires CUP elsewhere. 7 Minimum twenty feet away from property line. 8 For residential greenhouse, see Accessory Building under Residential. Note that the minimum two-story requirement does not apply to the greenhouse use. 9 Only if and when subject to an effective development agreement. Otherwise, the use is prohibited. 25. Rohnert Park Chapter 17.06 Article XV.A Glossary is amended to modify the following definition: "Liquor Store." A retail establishment for the sale of alcoholic beverages, including specialty stores for wine or beer, and general sales of wine, beer and spirits. 26. Rohnert Park Municipal Code Section Chapter 17.07 is deleted and replaced with the following: "Chapter 17.07 - SITE AND USE REGULATIONS 17.07.010 - Purpose The purpose of this chapter is to establish standards for the approval, conditional approval or disapproval of particular uses that typically have unusual site development features or operating characteristics requiring the establishment of standards to ensure that the use is designed, located, and operated compatibly with uses on adjoining properties and in the surrounding area. 17.07.020 - Arcade Games and Cyber Cafes (a.k.a. mechanical or electronic games). A. Computers and/or games may be permitted with approval of an administrative permit and subject to the following provisions. Except that these provisions shall not apply to the following uses: Any operation involving three or fewer computers and/or mechanical or electronic games, except where such computers and/or games provide the main or primary source of income for the proprietor thereof, 2. The operation or maintenance of such computers and/or games within recreational enterprises, such as bowling alleys or poolrooms, where a use permit has already been obtained for a recreational use; and 3. Premises or operations licensed by the department of alcoholic beverage control of the state for on -sale consumption of alcoholic beverages, excepting therefrom any such premises or operations that lawfully permit minors, such as bona fide public eating places. 4934-4914-0613 v1 Page 35 of 134 Exhibit A to Ordinance 991 B. It shall be unlawful for any proprietor to install, operate, or maintain to be operated more than three computers and/or mechanical or electronic games without first having obtained a use permit. C. The permit shall be conspicuously posted at the location of the computers and/or games in the premises and shall not be removed during the period for which the license was issued. In cases where the computers and/or mechanical or electronic games occupy more than fifty percent of the premises' customer floor space, or account for fifty percent or more of the premises' gross revenue, or where ten or more such computers and/or games are proposed, the use permit shall be referred to the council for final approval pursuant to the provisions of this title. The use permit shall state the number of computers and/or games, and the use of additional computers and/or games shall require a new or modified permit. D. Applicants for administrative permits shall undergo a background check by the department of public safety. The permit may be denied if the applicant has been convicted of a crime which has relevance to the operation of the premises. E. No such administrative permit shall apply to any premises other than the location originally approved. Upon change of ownership, the new owner shall receive clearance from the department of public safety; however, no other use permit proceedings shall be required for such transfer if the new owner received police clearance. F. There shall be a minimum of one adult employee managing the cyber cafe or arcade during all operating hours. If the business has more than twenty computers, one additional adult employee shall be added for every additional twenty computers, or fraction thereof. Employees managing the operation shall be required to wear a badge identifying the business, the employee's full name, and the employee's title. G. Patrons shall not become a nuisance to the properties within the immediate vicinity. H. It shall be unlawful for any proprietor of a computer and/or mechanical or electronic game to cause, permit, or allow such computers and/or game to be located, operated, or maintained to be operated within five hundred feet of the nearest street entrance to or exit from any public playground or public or private school of elementary or high school grades, such distance to be measured from such entrance or exit in the most direct line or route on, along, or across such street or streets adjacent to such public playground or public or private school of elementary or high school grade. I. Hours of operation shall be limited to between 8:00 a.m. and 10:00 p.m. Sundays through Thursdays and between 8:00 a.m. and 12:00 midnight on Fridays and Saturdays. No minors shall be allowed in the facility between 8:30 a.m. and 3:30 p.m. on regularly scheduled school days. J. "No loitering" signs shall be posted at the front and rear of the operation. A waiting area shall be provided for customers waiting to use the facility, at a ratio of one seat for every eight computers/games, with no fewer than four seats to be provided. No waiting outdoor of the facility shall be permitted and patrons shall not be allowed to become a nuisance to the properties within the immediate vicinity. K. All windows shall be kept clear of any item or tint that would obscure views from the exterior into the operation. 4934-4914-0613 v1 Page 36 of 134 Exhibit A to Ordinance 991 L. Adult -oriented internet sites shall be prohibited unless the business has an adult business permit issued under Chapter 8.37. M. No such administrative permit shall apply to any premises other than the location originally approved. Upon change of ownership, the new owner shall receive clearance from the department of public safety; however, no other use permit proceedings shall be required for such transfer if the new owner receives police clearance. 17.07.030 - Automobile Service Station. A. Service station uses may be permitted in indicated districts only with approval of a conditional use permit and subject to the following provisions. The provisions of this section shall apply to all new service stations. The provisions of this section shall also apply to the expansion of thirty percent or greater in floor area, or a remodeling or any on -site development that would cost more, than fifty percent of the value of the improvements on the parcel at the time of remodeling, excluding land value, except that the provisions prohibiting the expansion, enlargement, reconstruction, or relocation of features related to the sale of gasoline, diesel, or other motor vehicle fuels shall apply to all service stations. The provisions of this section shall also apply to a service station which after being closed for more than one hundred eighty days is to be reopened. B. Combustion Engine Fuel Sale Uses Prohibited. 1. No automobile service station may be established, or re-established for stations closed in excess of one hundred eighty days, that involves the sale or distribution of gasoline, diesel, or other motor vehicle fuels for use in vehicles with combustion engines. Alternative, clean fuels, such as hydrogen are permitted. 2. All existing automobile service station uses involving the sale or distribution of gasoline, diesel, or other motor vehicle fuels for combustion engines, shall not be enlarged, extended, or moved to a different portion of the lot or parcel occupied by such use, with respect to the portion of such use dedicated to the sale of gasoline, diesel, or other motor vehicle fuels for use in combustion engines, including those site features such as storage tanks, pumps, and fuel dispensers. C. Minimum Site Standards. No service station shall be constructed or operated on a lot having a depth or width less than one hundred fifty feet. 2. No building or structure (including canopies) shall be located within twenty feet from any curb face, or within ten feet of any interior parcel. No service station building shall be located nearer than thirty-five feet from any street property (such setback shall be measured at the building foundation). No facility for dispensing fuel, and no dispenser in which the same is or may be located, shall be nearer than twenty feet from any property line nor nearer than thirty-five feet from any parking space. Further, no dispenser, pump, or facility for dispensing fuel shall be located on a residential street frontage serving as a secondary access to the service station site. 4934-4914-0613 v1 Page 37 of 134 Exhibit A to Ordinance 991 4. All outdoor storage shall be screened as provided for in this section, however, a display rack for automobile products no more than four feet wide may be maintained at each dispenser area of a service station. If display racks are not located on dispenser areas, they shall be placed within three feet of the principal building, and shall be limited to one per street frontage. The location of display racks and vending machines shall be specified by the use permit. The storage of inoperative vehicles is prohibited. Gas tank vent pipes or venting equipment for other fuels shall be incorporated into the structures and concealed from public view. D. Site Development Standards. I . If a lot upon which a service station is constructed or maintained abuts a residential use or a residentially zoned parcel, a six-foot high solid masonry wall shall be constructed along the full length of each property line abutting such properties; provided, however, such wall height shall be reduced to three feet adjacent to the front yard of each adjacent residential property or residentially zoned property. 2. All restroom entrances, unless interior to a main building, shall be screened from the view of all adjacent properties and streets by means of decorative screens six feet in height. The bottom of such screens shall be raised no less than twelve inches and no more than eighteen inches above the finished grade for visibility and ventilation. Public restrooms that are accessible to the general public and physically handicapped shall be provided during all hours that the service station is open to the public. All outside trash, garbage, refuse and recycling storage areas shall be enclosed by a gated masonry structure not less than six feet in height, ten feet in width (outside dimension), and ten feet in length (outside dimension). Openings to the storage areas shall be designed so as to prevent a view of trash or materials stored from the street or adjacent properties. Provisions for adequate vehicular access for the collection of such trash and materials shall be provided to and from such areas. 4. Provisions shall be made in the area where Class II flammable liquids may be spilled to prevent liquids from flowing into the interior of the service station buildings. Such provisions may include grading driveways, raising doorsills, or other equally effective means. Crankcase drainings and flammable liquids shall not be dumped into sewers but shall be stored in tanks or tight drums outside buildings in a designated screened area until removed from the premises by a licensed disposal company. Tanks installed for crankcase drainings shall be installed in accordance with the requirements for flammable liquid storage. In addition thereto, drainage lines terminating inside a building shall be equipped with a suitable trap or check valve. 6. Service stations constructed in areas that are predominantly of residential character shall be designed to maintain a residential atmosphere. 4934-4914-0613 v1 Page 38 of 134 Exhibit A to Ordinance 991 7. A water and air supply station, if provided for public use, shall be located out of traffic flow areas and be shielded so to not create noise audible beyond the property line and shall be kept in working condition. 8. Any loudspeaker system shall not be audible above daytime ambient noise levels beyond the property boundaries. The system shall be designed to compensate for ambient noise levels in the immediate area, and shall be directed away from, and not be located within thirty feet of, any residential uses or residential districts. 9. Car wash facilities located next to residential uses or residential districts shall not be operated between the hours of 10:00 p.m. and 7:00 a.m. More restrictive time requirements may be established as a condition of any conditional use permit. E. Landscaping Standards. 1. Planters shall be installed and maintained adjacent to every street frontage for the full length thereof except for driveways. The street frontage landscaping shall be bermed to be of sufficient height to help screen the dispenser areas from passing motorists. 2. A planting area shall be installed and maintained at the intersection of property lines at a street corner to conform to the radius of such corner; provided, however, at no time shall such planting area be less than one hundred fifty square feet. All plants shall respect the visibility triangle provided in this section. 3. All planting areas shall be separated from adjacent asphalt paving by concrete curbing at least six inches in height. The site shall be entirely paved, except for buildings and landscaped areas. 4. Planters shall comply with the parking lot landscaping requirements of this section. 5. All plants in any planter adjacent to a perimeter wall shall, when required by the planning commission, be of a variety capable of growing to the height of such wall. 6. Permanent underground sprinkler systems shall be installed and maintained for every landscaped area, and all such landscaped areas shall be planted and maintained in a neat, orderly, and healthy manner. F. Surface Drainage. Flow lines shall be shown on all service station plans. Sheet flow shall not be permitted across property lines. Surface runoff shall be carried under sidewalks into the gutter or other drainage facility by means of a drainage structure approved by the city engineer. G. Utilities. All utilities, including electrical, telephone, C.A.T.V., and similar service wires or cables which provide direct service to the property, shall, within the exterior boundaries of the station property, be installed underground. Related electrical equipment, such as, but not limited to, surface -mounted transformers, pedestal - mounted terminal boxes, and meter cabinets, may be placed above ground if they are enclosed and screened by fencing and/or landscaping as appropriate. 4934-4914-0613 v1 Page 39 of 134 Exhibit A to Ordinance 991 H. Equipment. All hydraulic hoists and pits and equipment for lubrication, greasing, automobile washing, and permitted repairs shall be enclosed entirely within a building. I. Exterior Lighting. All exterior lighting shall be so arranged and shielded as to prevent any glare or reflection upon and cause any nuisance, inconvenience, or hazardous interference of any kind with adjoining streets or properties. Architectural Control. All exterior walls should be constructed of rock, brick, stucco, wood, treated metal or any combination thereof. All exterior elevations shall be compatible in design with adjacent structures. Service bays should be oriented to have minimal visibility from adjacent roadways. Service stations within shopping centers/business parks or similar complexes shall be designed to reflect the architectural theme of the complex. Signage and exterior elevations shall be subject to review and approval by the planning commission. K. Access, Parking, and Circulation. No such site shall have more than two driveways or means of access to any one street. 2. Each driveway shall be separated from adjacent residential property by a full height curb extending at least five feet in length from the residential property line. 3. No driveway shall exceed a width of twenty feet at the sidewalk. 4. No driveway shall be permitted to encroach onto the return or curve of a street corner. A distance of twenty feet, or more if needed for vehicle stacking distance, shall be maintained between the return point and the beginning of the driveway depression. 5. Every service station shall have access to a collector or arterial standard street. 6. All deliveries shall be made on the service station site itself. 7. If a towing service is combined with a service station, a storage area completely screened from public view, by a six-foot high solid wall or fence, shall be provided at the rear of the site. The size of the storage area, and extent of screening, shall be determined through the use permit process. This area shall be added to the minimum lot size requirements. 8. No vehicles, trailers, or campers on any service station premises may be advertised or offered for sale. There shall be no permanently disabled, junked, or wrecked vehicles stored on site, except in cases of a tow service. Towed permanently disabled, junked, or wrecked vehicles shall be stored on -site no longer than one week and they shall be stored within the designated storage area. 17.07.040 - Bed and Breakfast Inn A. General Standards. Bed and breakfast inns may be permitted in all indicated districts only with approval of a conditional use permit and subject to the following provisions. A bed and breakfast inn shall be operated by a property owner living on the premises. 4934-4914-0613 v1 Page 40 of 134 Exhibit A to Ordinance 991 2. The bed and breakfast inn shall conform to the design and development standards below and be compatible with adjacent buildings in terms of building materials, colors and exterior finishes. Facilities requiring conversion of existing structures shall maintain existing elevations to the extent feasible. Public and utility services including emergency access shall be adequate to serve the maximum number of occupants proposed. 4. No more than five rooms shall be rented for lodging unless the planning commission can make an additional special finding that due to the size of the property, the relationship to surrounding residential properties and the availability of on -site parking, that more guest rooms will not negatively impact the residential neighborhood. In no case shall there be more than ten guestrooms. 5. Rooms shall be rented for no more than fourteen consecutive days. 6. No internal illumination of any signage from an interior light source shall be permitted and all signs shall be subject to planning commission approval. Signage shall only identify, rather than advertise, the establishment. The words "hotel' or "motel" shall not be allowed. 7. The facility is located on or within five hundred feet of an arterial or collector street. 8. No bed and breakfast inns shall be located on a lot closer than five hundred feet from any other lot containing a bed and breakfast inn. 9. The only meal provided shall be breakfast. Other meals may be served at special events. 10. On -site required parking that is not located within a garage or on the paved driveway for the garage shall be screened from view. 11. The planning commission may allow special events at the facility if such events are permitted or conditionally permitted in the district in which the bed and breakfast is located. If the planning commission determines that the proposed bed and breakfast inn is an appropriate location for special events to occur with regard to, but not limited to, access, property size, parking, and surrounding uses, additional conditions relating to hours of operation, number of guests, additional parking requirements and music or entertainment provisions may be imposed. 17.07.050 - Wireless Communication Facilities A. Purpose and Intent. The purpose of this section is to provide a uniform and comprehensive set of regulations and development standards for the permitting, development, siting, installation, design, operation, and maintenance of wireless communication and similar facilities. These regulations are intended to prescribe clear and reasonable criteria to assess and process applications in a consistent and expeditious manner, while reducing the impacts associated with wireless communications facilities. This section provides standards necessary to: 4934-4914-0613 v1 Page 41 of 134 Exhibit A to Ordinance 991 a. Promote and protect public health and safety, community welfare, visual and environmental resources, and the unique visual character and quality of the of the city consistent with the goals, objectives and policies of the general plan; b. Preserve and promote harmonious land uses; c. Provide for the orderly, managed, and efficient development of wireless communications facilities in accordance with the state and federal laws, rules, and regulations; d. Acknowledge the community benefit associated with the provision of communication services and ensure that a broad range of wireless communication facilities is provided to serve the community and to serve as an important part of the city's emergency response network; e. Provide incentives for well -designed and well -placed facilities. 2. This section is not intended to, nor shall it be interpreted or applied to: a. Prohibit or effectively prohibit any personal wireless service provider's ability to provide personal wireless services; b. Prohibit or effectively prohibit any entity's ability to provide any interstate or intrastate telecommunications service, subject to any competitively neutral and nondiscriminatory rules; c. Unreasonably discriminate among providers of functionally equivalent services; e. Deny any request for authorization to place, construct or modify personal wireless service facilities on the basis of environmental effects of radio frequency emissions to the extent that such wireless communication facilities comply with the Federal Communication Commission's (FCC) regulations concerning such emissions; f. Prohibit any collocation or modification that the city may not deny under federal or state law; or g. Otherwise authorize the city to preempt any applicable federal or state law. In establishing the rights, obligations and conditions set forth in this section, it is the intent of the city to treat each applicant in a competitively neutral and nondiscriminatory manner, to the extent required by law, and with considerations that may be unique to the technologies, situation and legal status of each proposed use. B. Applicability. This section applies to the operation and maintenance of all existing wireless communication facilities and all applications and requests for approval to construct, install, modify, collocate, relocate or otherwise deploy, operate, and maintain wireless communication facilities in the city. C. Exemptions. This section is not applicable to: 4934-4914-0613 v1 Page 42 of 134 Exhibit A to Ordinance 991 Wireless communication facilities owned and operated by the city or any other agency of the state for public purposes; 2. Authorized amateur radio service facilities requiring a license issued by the FCC to operate (i.e., a "HAM" radio transmission), including antenna structures. See Section 17.07.090 (Amateur Radio Service Installations); 3. Any OTARD devices; 4. Wireless communication facilities installed completely indoors and intended to extend signals for personal wireless services in a personal residence or a business (such as a femtocell or indoor distributed antenna system); and Wireless communication facilities or equipment owned and operated by CPUC- regulated electric companies for use in connection with electrical power generation, transmission and distribution facilities subject to CPUC General Order 131-D. D. Permit Requirements. 1. Permit Required. No wireless communications facility shall be located or modified within the city on any property without the issuance of a permit as required by this section as set forth in the table below. Such permit shall be in addition to any other permit required pursuant to the municipal code. 2. For service providers who plan to establish multiple wireless communication facilities within the city, the service provider is encouraged to apply for approval of all facilities of the same permit type under a master use permit application. The master use permit shall be subject to the same permit approval requirements that would apply to a permit for a single facility of such type, and shall be acted on by the approval authority that would have authority to approve a permit for a single installation of such type of facility, but all proposed facilities would be acted on as a single permit application. No approval shall be construed as any warranty of title. 3. Telecommunications Facility Permit Requirement Table Telecommunications Private Pro erty Public Right -of - Facility Residential Mixed Commercial Other Way Districts Use Districts Districts Districts New Not Permitted Conditional Use Permit Encroachment telecommunications Permit, pursuant tower to Chapter 12.04 Roof or building- Administrative Permit mounted facility, not visible from a public right-of-way or other property 4934-4914-0613 v1 Page 43 of 134 Exhibit A to Ordinance 991 Roof or building- Conditional Use Permit mounted facility, visible from a public right-of-way or other property and/or located on a historic structure Facility with a Conditional Use Permit Permitted backup generator Facility with an Conditional Use Permit Encroachment ancillary fuel storage Permit, pursuant tank(s) to support the to Chapter 12.04 backup power supply Eligible facilities Administrative Permit request or application for collocation facility pursuant to California Government Code Section 65850.61 Small Cell Facility Administrative Permit Temporary Wireless Temporary Conditional Use Permit Facility Temporary Wireless Permitted Facility for Emergencies E. Application Requirements. Application Required. The approval authority shall not approve any request for a permit except upon a duly filed application consistent with this section, Chapter 12.04 of this code (Encroachment Permits), and/or any other written rules the city or the director may establish from time to time in any publicly -stated format. 2. Application Content. All applications for a conditional use permit, an administrative permit, temporary conditional use permit, or an encroachment permit must include all the information and materials required by the director for the application, including: a. Compliance with any permit application requirements, forms, checklists, guidelines, informational handouts and other related materials that the director finds necessary, appropriate or useful for processing any application governed under this section. b. Applicants shall ensure applications demonstrate compliance with all applicable health and safety laws, regulations or other rules, which includes 4934-4914-0613 v1 Page 44 of 134 Exhibit A to Ordinance 991 without limitation all building codes, electric codes and all FCC rules for human exposure to RF emissions. c. The city council further authorizes the director to establish other reasonable rules related to permit processing as the director deems necessary to manage the application intake process. All such rules must be in written form and publicly available to all applicants. Applicants shall provide reports evaluating for potential interference with city communication frequencies (e.g., HF, UHF, VHF, eight hundred mHz) in conjunction with all applications. 4. Applications will be processed, and notices of incompleteness provided, in conformity with state, local, and federal law. If such an application is incomplete, the director shall notify the applicant in writing, and specifying the material omitted from the application in conformance with timeframes established under 47 C.F.R. Section 1.6003(c)(1). Application fee(s) shall be required to be submitted with any application. The city council shall set the amount, type, and other terms of such fee(s) from time to time by means of resolution. Notwithstanding the foregoing, no application fee shall be refundable, in whole or in part, to an applicant unless paid as a refundable deposit. 6. Pre -Submittal Conference. Before application submittal, the applicant is encouraged to schedule and attend a pre -submittal conference with the director for all proposed projects. 7. Requests for waivers from any requirement of this subsection shall be made in writing to the director or his or her designee. The director may grant or deny a request for a waiver pursuant to this subsection. The director may grant a request for waiver for an application requirement if it is demonstrated that, notwithstanding the issuance of a waiver, the city will be provided all information necessary to understand the nature of the construction or other activity to be conducted pursuant to the permit sought. All waivers approved pursuant to this subsection shall be (1) granted only on a case -by -case basis, and (2) narrowly - tailored to minimize deviation from the requirements of the city code. Peer and Independent Consultant Review. The director is explicitly authorized at his/her discretion to employ on behalf of the city an independent technical expert to review any technical materials submitted. The applicant shall pay all the costs of said technical review, including any administrative costs incurred by the city, and is required to make a deposit, consistent with the city's adopted fee schedule, at the time of application to account for this contingency. F. Notice. 1. General Notice Requirements. Public notice in accordance with the provisions in Chapter 17.25 (Administrative and Enforcement Procedures) shall be required for all permit applications. 4934-4914-0613 v1 Page 45 of 134 Exhibit A to Ordinance 991 2. Deemed -Approval Notice. Not more than thirty days before the applicable FCC timeframe for review expires, and in addition to the public notice required in Section 6.a (General Notice Requirements), an applicant for a use permit must provide a posted notice at the project site that states the project will be automatically deemed approved pursuant to California Government Code Section 65964.1 unless the city approves or denies the application or the applicant tolls the timeframe for review within the next thirty days. The posted notice must be compliant with all applicable provisions in Chapter 17.25 (Administrative and Enforcement Procedures). The public notice required under this section will be deemed given when the applicant delivers written notice to the director that shows the appropriate notice has been posted at the project site. Decision Notices. Within five days after the approval authority acts on an application for a use permit or before the FCC shot clock expires (whichever occurs first), the approval authority or its designee shall send a written notice to the applicant. In the event that the approval authority denies the application (with or without prejudice), the written notice to the applicant must contain the reasons for the decision. G. Decisions; Limited Exemptions; Appeals. Required Findings for Approval. a. Required Findings for Approval for all Facilities Requiring a Conditional Use Permit or an Administrative Permit, Except for an Eligible Facilities Request. The approval authority may approve or conditionally approve an application for a conditional use permit or administrative permit submitted under this section when the approval authority finds all of the following: i. The proposed facility complies with all applicable provisions of this section; ii. The proposed wireless facility complies with all required findings for conditional use permit approval in Section 17.25.014 (Findings) or administrative permit approval in Section 17.25.53 (Findings/Conditions), or qualifies for a limited exception pursuant to Section 17.07.050(G)(3)(Limited Waiver to Avoid Prohibitions on Service); iii. The applicant has demonstrated that its proposed wireless facility will be in compliance with all applicable FCC rules and regulations for human exposure to RF emissions and this information has been verified as provided for in E(5)(h) above; iv. The applicant has demonstrated a good -faith effort to identify and evaluate preferred alternative locations and potentially less visually intrusive alternative designs for the proposed wireless facility; v. The applicant has provided the approval authority with a meaningful comparative analysis that shows all preferred alternative locations and less -intrusive alternative designs 4934-4914-0613 v1 Page 46 of 134 Exhibit A to Ordinance 991 identified in the administrative record are either infeasible or unavailable; vi. The applicant has submitted a statement of its willingness to allow other carriers to collocate on the proposed wireless communications facility wherever technically and economically feasible; and vii. Noise generated by equipment will not be excessive, annoying nor be detrimental to the public health, safety, and welfare and will not exceed the standards set forth in Chapter 17.12 and Chapter 9.44. 2. Conditional Approvals; Denials. Subject to any applicable limitations in federal or state law, nothing in this section is intended to limit the approval authority's ability to conditionally approve or deny without prejudice any application for a use permit as may be necessary or appropriate to protect and promote the public health, safety and welfare, and to advance the goals or policies in this section, this code or the general plan. In conjunction with any denial, the approval authority shall issue a written decision stating the reasons therefore. Limited Waiver to Avoid Prohibitions on Service. In the event that an applicant claims that strict compliance with the site location guidelines in Section 17.07.050(J) (Location and Configuration Preferences) or the development standards and regulations in Sections 17.07.050(K) through 17.07.050(M)(Development Standards and Regulations for All Wireless Communication Facilities, Freestanding Wireless Communication Facilities, Building -Mounted Wireless Communication Facilities) would prohibit or effectively prohibit the applicant's ability to provide personal wireless services, the approval authority may grant a limited waiver from such requirements only to the minimum extent necessary to prevent such prohibition or effective prohibition, provided the approval authority finds the following: a. The proposed wireless facility qualifies as a "personal wireless service facility" as defined in 47 U.S.C. § 332(c)(7)(C)(ii), as may be amended or superseded; b. The applicant has provided the approval authority with the technical service objective to be achieved by the proposed wireless facility; c. The applicant has provided the approval authority with a written statement that contains a detailed and fact -specific explanation as to why the proposed wireless facility cannot be deployed in in accordance with the standards in this section; d. The applicant has demonstrated to the approval authority that the proposed location and design is the least non -compliant configuration that will reasonably achieve the applicant's technical service objective or that would avoid an actual or effective prohibition of service. 4. Appeals. Any interested person or entity may appeal any decision by the approval authority in accordance with the below. 4934-4914-0613 v1 Page 47 of 134 Exhibit A to Ordinance 991 a. Any person adversely affected by an administrative decision pursuant to this chapter or a decision regarding an encroachment permit for a wireless facility issued under Chapter 12.04 may appeal such decision. The appeal will be considered by a hearing officer appointed by the city manager. The hearing officer may decide the issues de novo and whose decision will be the final decision of the city. b. Where the approval authority grants an application based on a finding that denial would result in a prohibition or effective prohibition under applicable federal law, any appeals must be filed within two business days of the written decision of the approval authority, unless the approval authority extends the time therefore. An extension to file an appeal may not be granted where extension would result in approval of the application by operation of law. c. Any appeal shall be conducted so that a timely written decision may be issued in accordance with applicable law. d. Appeals from an approval will not be permitted on the basis of the environmental effects of the radio frequency emissions of the proposed facility, unless the appeal specifically identifies that the proposed facility does not meet regulations established by the FCC regarding such emissions. e. Unless otherwise modified by this section, appeals of decisions of the planning commission shall be in accordance with Chapter 17.25, Article XII (Appeals). H. Conditions of Approval for All Wireless Communications Facilities. In addition to all other conditions imposed by the approval authority, all permits, including encroachment permits, shall be subject to the conditions in this section. Permit Term. The permit will automatically expire ten years from its issuance, except where the approval authority establishes a shorter term due to specific public safety or substantial land use reasons. Any other permits or approvals issued in connection with any collocation, modification or other change to the permitted wireless facility, which includes without limitation any permits or other approvals deemed -granted or deemed -approved under federal or state law, will not extend this term limit unless expressly provided otherwise in such permit or approval or required under federal or state law. An administrative permit issued to authorize installation of an eligible facilities request or a collocation facility subject to Government Code Section 65850.6 shall not be deemed to extend the term of any underlying permit for the originally permitted wireless communication facility. 2. Permit Expiration. At the end of the term, the permit shall automatically expire, unless an extension or renewal has been granted. A person holding a permit must either: (1) remove the wireless facility within thirty days following the permit's expiration (provided that removal of support structure owned by city, a utility, or another entity authorized to maintain a support structure in the right-of-way need not be removed, but must be restored to its prior condition, except as specifically 4934-4914-0613 v1 Page 48 of 134 Exhibit A to Ordinance 991 permitted by the city); or (2) at least ninety days prior to expiration, submit an application to renew the permit, which application must, among all other requirements, demonstrate that the impact of the wireless facility cannot be reduced. The wireless facility may remain in place until it is acted upon by the city and all appeals from the city's decision exhausted. Strict Compliance with Approved Plans. Before the permittee submits any applications to the Building Department, the permittee must incorporate this permit, all conditions associated with this permit and the approved photo simulations into the project plans (the "approved plans"). The permittee must construct, install and operate the wireless facility in strict compliance with the approved plans. Any alterations, modifications or other changes to the approved plans, whether requested by the permittee or required by other departments or public agencies with jurisdiction over the wireless facility, must be submitted in a written request subject to the director's prior review and approval, who may refer the request to the original approval authority if the director finds that the requested alteration, modification or other change substantially deviates from the approved plans or implicates a significant or substantial land -use concern. 4. Build -Out Period. This permit will automatically expire one year from the approval or deemed -granted date unless the permittee obtains all other permits and approvals required to install, construct and/or operate the approved wireless facility, which includes without limitation any permits or approvals required by the any federal, state or local public agencies with jurisdiction over the subject property, the wireless facility or its use. The director may grant one written extension to a date certain, not to exceed one additional year, when the permittee shows good cause to extend the limitations period in a written request for an extension submitted at least thirty days prior to the automatic expiration date in this condition. Maintenance Obligations; Vandalism. The permittee shall keep the site, which includes without limitation any and all improvements, equipment, structures, access routes, fences and landscape features, in a neat, clean and safe condition in accordance with the approved plans and all conditions in this permit. The permittee shall keep the site area free from all litter and debris at all times. The permittee, at no cost to the city, shall remove and remediate any graffiti or other vandalism at the site within forty-eight hours after the permittee receives notice or otherwise becomes aware that such graffiti or other vandalism occurred. 6. Compliance with Laws. The permittee shall maintain compliance at all times with all federal, state and local statutes, regulations, orders or other rules that carry the force of law ("laws") applicable to the permittee, the subject property, the wireless facility or any use or activities in connection with the use authorized in this permit, which includes without limitation any Laws applicable to human exposure to RF emissions. The permittee expressly acknowledges and agrees that this obligation is intended to be broadly construed and that no other specific requirements in these conditions are intended to reduce, relieve or otherwise lessen the permittee's obligations to maintain compliance with all laws, In the event that the city fails to timely notice, prompt or enforce compliance with any 4934-4914-0613 v1 Page 49 of 134 Exhibit A to Ordinance 991 applicable provision in this code, any permit, any permit condition or any applicable law or regulation, the applicant or permittee will not be relieved from its obligation to comply in all respects with all applicable provisions in this code, any permit, any permit condition or any applicable law or regulation. 7. Radiofrequency Compliance Evaluations. All facilities must comply with all applicable standards and regulations of the FCC and any other state or federal government agency with the authority to regulate radio frequency emissions. After completion of construction, but prior to unattended operations of the facility, on -site post -installation RF emissions testing shall be performed by a qualified professional (as identified by the city) to demonstrate actual compliance with applicable FCC limitations, including the FCC OET Bulletin 65 RF emissions safety rules for general population/uncontrolled radiofrequency exposure in all sectors. For this testing, the transmitter shall be operating at maximum operating power, and the testing shall occur outwards to a distance where the radiofrequency emissions no longer exceed the uncontrolled/general population limit. 8. Adverse Impacts on Other Properties. The permittee shall use all reasonable efforts to avoid any and all undue or unnecessary adverse impacts on nearby properties that may arise from the permittee's or its authorized personnel's construction, installation, operation, modification, maintenance, repair, removal and/or other activities at the site. The permittee shall not perform or cause others to perform any construction, installation, operation, modification, maintenance, repair, removal or other work that involves heavy equipment or machines except during normal construction work hours authorized under this code. The restricted work hours in this condition will not prohibit any work required to prevent an actual, immediate harm to property or persons, or any work during an emergency declared by the city. The director may issue a stop work order for any activities that violates this condition. 9. Permittee's Contact Information. The permittee shall furnish the Director with accurate and up-to-date contact information for a person responsible for the wireless facility, which includes without limitation such person's full name, title, direct telephone number, facsimile number, mailing address and email address. The permittee shall keep such contact information up-to-date at all times and immediately provide the director with updated contact information in the event that either the responsible person or such person's contact information changes. 10. Indemnification, The permittee shall defend, indemnify and hold harmless the city, city council and its commissions, agents, officers, officials, employees, and volunteers from any and all (1) damages, liabilities, injuries, losses, costs, and expenses and from any and all claims, demands, law suits, writs, and other actions or proceedings ("claims") brought against the city or its agents, officers, officials, employees, or volunteers to challenge, attack, seek to modify, set aside, void or annul the city's approval of this permit, and (2) other claims of any kind or form, whether for personal injury, death, or property damage, that arise from or in connection with the permittee's or its agents', director's, officers', employees', contractors', subcontractors', licensees', or customers' acts or omissions in 4934-4914-0613 v1 Page 50 of 134 Exhibit A to Ordinance 991 connection with this permit or the wireless facility. In the event the city becomes aware of any claims, the city will use best efforts to promptly notify the permittee and shall reasonably cooperate in the defense. The permittee expressly acknowledges and agrees that the city shall have the right to approve, which approval shall not be unreasonably withheld, the legal counsel providing the city's defense, and the property owner and/or permittee (as applicable) shall promptly reimburse city for any costs and expenses directly and necessarily incurred by the city in the course of the defense. The permittee expressly acknowledges and agrees that the permittee's indemnification obligations under this condition are a material consideration that motivates the city to approve this permit, and that such indemnification obligations will survive the expiration or revocation of this permit. 11. Performance Bond. Before the building department issues any construction permit in connection with this permit, the permittee shall file with the city, and shall maintain in good standing throughout the term of the approval, a performance bond or other surety or another form of security for the removal of the facility in the event that the use is abandoned or the permit expires, or is revoked, or is otherwise terminated. The security shall be in the amount equal to one hundred percent of the cost of removal of the facility. The bond or security required by this section shall be in a form acceptable to the director in an amount reasonably necessary to cover the cost to remove the improvements and restore all affected areas based on a written estimate from a qualified contractor with experience in wireless communication facilities removal. In establishing the amount of the security, the building department shall take into consideration information provided by the permit applicant regarding the cost of removal. 12. Permit Revocation. In accordance with Chapter 17.25 (Administrative and Enforcement Procedures), the approval authority may recall this permit for review at any time due to complaints about noncompliance with applicable laws or any approval conditions attached to this permit. At a duly noticed public hearing and in accordance with all applicable laws, the approval authority may revoke this permit or amend these conditions as the approval authority deems necessary or appropriate to correct any such noncompliance. 13. Insurance. Permittee shall obtain and maintain throughout the term of the permit commercial general liability insurance for bodily injury and property damage, including coverage for property/premises liability and completed operations, with limits acceptable to the director. The relevant policy or policies shall name the city, its elected/appointed officials, commission members, officers, representatives, agents, and employees as additional insureds. Permittee shall use its best efforts to provide thirty days' prior notice to the city of to the cancellation or material modification of any applicable insurance policy. 14. As -Built Drawings. The permittee shall submit an as -built drawings within ninety days after installation of the facility. 15. Conflicts with Improvements. For any portion of a facility located within the city right-of-way, the permittee shall remove or relocate, at its expense and without 4934-4914-0613 v1 Page 51 of 134 Exhibit A to Ordinance 991 expense to the city, any or all of its facilities when such removal or relocation is deemed necessary by the city by reason of any change of grade, alignment, or width of any right-of-way, for installation of services, water pipes, drains, storm drains, power or signal lines, traffic control devices, right-of-way improvements, or for any other construction, repair, or improvement to the right-of-way. 16. Noninterference. Permittee shall not move, alter, temporarily relocate, change, or interfere with any existing structure, improvement, or property without the prior consent of the owner of that structure, improvement, or property. 17. Modifications. No changes shall be made to the approved plans without review and approval in accordance with this article. 18. Encourage Colocation. Where the facility site is capable of accommodating a co - located facility upon the same site in a manner consistent with the permit conditions for the existing facility, the permittee shall allow co -location of third - party facilities, provided the parties can mutually agree upon reasonable terms and conditions. 19. Abandonment. If a facility is not operated for a continuous period of ninety days, the wireless encroachment permit and any other permit or approval therefor shall be deemed abandoned and terminated automatically, unless before the end of the period (i) the director has determined that the facility has resumed operations, or (ii) the city has received an application to transfer the permit to another service provider. No later than ninety days from the date the facility is determined to have ceased operation or the permittee has notified the director of its intent to vacate the site, the permittee shall remove all equipment and improvements associated with the use and shall restore the site to its original condition to the satisfaction of the director. The permittee shall provide written verification of the removal of the facilities within thirty days of the date the removal is completed. If the facility is not removed within thirty days after the permit has been discontinued pursuant to this subsection, the site shall be deemed to be a nuisance, and the city may cause the facility to be removed at permittee's expense or by calling any bond or other financial assurance to pay for removal. If there are two or more users of a single facility or support structure, then this provision shall apply to the specific elements or parts thereof that were abandoned, but will not be effective for the entirety thereof until all users cease use thereof. 20. Master Lease or Master License Agreement. Macro cell facilities located on city property outside the right-of-way shall enter into a master lease agreement (MLA) with the city. Small cell facilities located on city -owned infrastructure in the public right-of-way shall enter into a master license agreement (MILA) with the city. L Permit Extension. If a permit has not expired at the time an application is made for an extension, the Director may administratively extend the term of the permit for a subsequent ten-year term upon verification of continued compliance with the findings and conditions of approval under which the application was originally approved, as well as any other applicable provisions of this code that are in effect at the time the permit extension is considered. 4934-4914-0613 v1 Page 52 of 134 Exhibit A to Ordinance 991 Location and Configuration Preferences. I . Purpose. The purpose of this section is to provide guidelines to applicants and the reviewing authority regarding the preferred locations and configurations for wireless communication facilities in the city, provided that nothing in this section shall be construed to permit a wireless communication facility in any location or configuration that it is otherwise prohibited by this section. 2. Review of Location and Configuration. The reviewing authority shall consider the extent to which a proposed wireless communication facility complies with these preferences and whether there are feasible alternative locations or configurations to the proposed facility that are more preferred under this section. If the location or configuration of a proposed facility qualifies for two or more categories of preferred locations or configurations, it shall be deemed to belong to the least preferred category. 3. Collocation. New facilities should be collocated with existing facilities whenever feasible. Where feasible, applicants are encouraged to collocate with other facilities such as light standards, and other utility structures where the collocation will minimize the overall visual impact. The applicant shall take reasonable measures to co -locate their wireless communication facilities on existing towers or with or within existing ancillary support equipment facilities prior to applying for new communication facility sites. 4. Order of Preference —Configurations. The order of preference for the configuration for wireless communication facilities on public property outside the right-of-way or on private property from most preferred to least preferred is: a. Collocations on roofs already containing roof -mounted wireless communication facilities; b. New installations on existing roofs; c. Collocations with existing building -mounted wireless communication facilities, which includes light standards and other utility structures; d. New installations on existing buildings, which includes light standards and other utility structures; e. Collocations with existing wireless communication facilities on an existing pole or utility pole; f. Collocations with existing wireless communication facilities on electric transmission towers; g. Collocations with existing freestanding wireless communication facilities; h. New installations on existing electric transmission towers; and i. New freestanding wireless towers. 5. For small cell facilities in the right-of-way, the order of preference is: a. Installations on an existing pole or utility pole; and b. Installation on a new pole or utility pole. 4934-4914-0613 v1 Page 53 of 134 Exhibit A to Ordinance 991 6. Order of Preference —Location. The order of preference for the location of wireless communications facilities from most preferred to least preferred is: a. City -owned property or structures outside the public rights -of -way; b. City -owned property and the public rights -of -way adjacent to non-residential zoning districts; The public institutional (PI) zone; d. Industrial zones; e. Commercial zones; f. Mixed -use zones; g. Open spaces; h. Public rights -of -way adjacent to residential zoning districts; and i. Residential zones. 7. Accessory Equipment. Except for pole -mounted small cell facilities in the public right-of-way, in order of preference from most preferred to least preferred, accessory equipment for wireless communications facilities shall be: a. Within a building or structure; b. Located underground; c. In a rear yard if not readily visible from surrounding properties and the roadway; d. On a screened roof top area or structure; and e. Any other location. K. Development Standards and Regulations for all Wireless Communication Facilities. I . Basic Requirements. The design and development standards set forth in this section apply to all wireless communications facilities no matter where they are located. Wireless communications facilities shall be designed and maintained so as to minimize visual, noise, and other impacts on the surrounding community and shall be planned, designed, located, and erected in accordance with the design and development standards in this section. 2. Antennas. Antenna elements shall be flush mounted, to the extent reasonably feasible. All antenna mounts shall be designed so as not to preclude possible future collocation by the same or other operators or carriers. Antennas shall be situated as to reduce visual impact without compromising their function. Whip antennas need not be screened. Colors and materials. All antennas, poles, towers, or equipment, including ancillary support equipment, shall have a non -reflective finish and shall be painted or otherwise treated to match or blend with the primary background and minimize visual impacts. Antennas attached to a building shall be painted or otherwise treated to match the exterior of the building or the antenna's background color. All 4934-4914-0613 v1 Page 54 of 134 Exhibit A to Ordinance 991 ground -mounted equipment shall be covered with a clear anti -graffiti type material of a type approved by the director or shall be adequately secured to prevent graffiti. 4. Signage; Advertisements. a. All wireless communication facilities must include signage that accurately identifies basic contact and facility/site information. The applicant/operator shall notify city of any changes to the information submitted within thirty days of any change, including change of the name or legal status of the owner or operator. This information shall include, but is not limited to the following: i. Identity, including name, address, and telephone number, and legal status of the owner of the facility including official identification numbers and FCC certification, and if different from the owner, the identity and legal status of the person or entity responsible for operating the facility; ii. Name, address and telephone number of a local contact person for emergencies; and iii. Type of service provided. Identification signs, including emergency phone numbers of the utility provider, shall be posted at all communication facility sites. b. Wireless communication facilities may not bear any other signage or advertisements unless expressly approved by the city, required by law or recommended under FCC or other United States governmental agencies for compliance with RF emissions regulations. Lighting. No wireless communications facility may include artificial lighting unless either specifically required by the Federal Aviation Administration (FAA) or other government agency. Legally required lightning arresters and beacons shall be excluded when calculating the height of facilities such as telecommunications towers, lattice towers, and monopoles. 6. Noise. a. Each wireless communications facility shall be operated in such a manner so as to minimize any possible disruption caused by noise. b. Backup generators shall only be operated during periods of power outages and shall not be tested on weekends, holidays, or between the hours of five p.m. and seven a.m. c. Each wireless communications facility shall comply with the applicable noise requirements contained in Chapters 9.44 and 17.12. d. Any equipment, including, but not limited to, air conditioning units, that may emit noise that would be audible from beyond three feet from the wireless communications facility in the case of a facility located in the right-of-way, or in the case of other facilities the facility's property line, shall be enclosed 4934-4914-0613 v1 Page 55 of 134 Exhibit A to Ordinance 991 or equipped with noise attenuation devices to the extent necessary to ensure compliance with applicable noise limitations under this code. 7. Security. Each wireless communications facility shall be designed to be resistant to, and minimize opportunities for, unauthorized access, climbing, vandalism, graffiti and other conditions that would result in hazardous situations, visual blight, or attractive nuisances. The approval authority may require the provision of warning signs, fencing, anti -climbing devices, or other techniques to prevent unauthorized access and vandalism when, because of their location or accessibility, a facility has the potential to become an attractive nuisance. Site security measures must be designed to enhance concealment to the maximum extent possible, such as installing equipment within an enclosure designed to mimic a trash -can corral rather than within a chain link fence. 8. Backup Power Sources. a. All backup power supplies (e.g., generators) shall be located within an equipment enclosure. b. The approval authority shall not approve any diesel generators or other similarly noisy or noxious generators in or within two hundred fifty feet from any residence; provided, however, the approval authority may approve sockets or other connections used for temporary connection to backup generators. c. The city strongly disfavors backup power sources mounted on the ground or on poles within the public rights -of -way. 9. Future Collocations and Equipment. To the extent feasible, all new wireless communication facilities should be designed and sited in a manner that accommodates potential future collocations and equipment installations that can be integrated with the proposed wireless facility or its associated structures with no or negligible visual changes to the outward appearance. 10. Utilities. All cables and connectors for telephone, primary electric and other similar utilities must be routed underground in conduits large enough to accommodate future collocated wireless communication facilities. Meters, panels, disconnect switches and other associated improvements must be placed in inconspicuous locations to the extent possible. The approval authority shall not approve new overhead utility lines or service drops merely because compliance with the undergrounding requirements would increase the project cost. 11. Electromagnetic and Radiofrequency Radiation. The applicant shall provide certification by a duly licensed engineer, or other qualified professional, as determined by the city, that the proposed facility will at all times comply with all applicable health requirements and standards pertaining to electromagnetic and/or radio frequency radiation established by the FCC. 12. Interference. Interference with city communication systems is prohibited. All proposed facility applications shall include reports, as required by the department of public safety, to evaluate for potential interference (e.g., HF, UHF, VHF, eight hundred mHz). 4934-4914-0613 v1 Page 56 of 134 Exhibit A to Ordinance 991 13. Compliance with Laws. All wireless communication facilities must be designed and sited in compliance with all applicable: a. Federal, state and local laws, regulations, rules, restrictions and conditions, which include without limitation regulations established by the FCC, FAA, CPUC, the California Building Standards Code, and this code; b. Applicable requirements in the Rohnert Park general plan and any applicable specific plan; and c. Any conditions or restrictions in any permit or other governmental approval issued by any public agency with jurisdiction over the facility. 14. Modification. At the time of modification of a wireless communications facility, existing equipment shall, to the extent feasible, be replaced with equipment that reduces visual, noise, and other impacts, including, but not limited to, undergrounding the equipment and replacing larger, more visually intrusive facilities with smaller, less visually intrusive facilities. 15. City Design Guidelines. All new wireless facilities and collocations, modifications, or other changes to existing wireless facilities must conform to any design and development standards adopted by resolution of the city council. 16. Administrative Application Requirements and Design Guidelines. The director may develop and from time -to -time amend application forms and requirements and develop administrative design guidelines, provided that such guidelines are consistent with the generally applicable development standards and any facility - specific development standards in this section, in order to supplement and clarify the standards in this section for city staff, applicants and the public. The director shall publish such guidelines in advance of their effective date. L. Development Standards and Regulations for all Wireless Communication Facilities Located Outside of the Public Right -of -Way. Basic Requirements. In addition to the requirements in Section 17.07.050(K) (Development Standards and Regulations for all Wireless Communication Facilities), all new wireless communication facilities located outside of the public right-of-way that are not an eligible facilities request or a colocation facility subject to California Government Code Section 65850.6 must conform to the requirements in this subsection. 2. Macrocell Facility Separation and Location Requirements. Macrocell facilities must be separated as follows: Minimum Distance from a Macrocell Facility to a: Macrocell Facility on the Same Parcel Macrocell Facility on Another Parcel 50 feet 1,000 feet 3. Maximum Number of Macrocell Facilities Per Parcel. A maximum of four macrocell facilities may be installed on a parcel. 4934-4914-0613 v1 Page 57 of 134 Exhibit A to Ordinance 991 4. Concealment. Wireless communication facilities must incorporate concealment elements, measures and techniques that blend the equipment and other improvements into or screen the facilities from the natural and/or built environment in a manner consistent and/or compatible with the uses germane to the underlying zoning district and existing in the immediate vicinity. Concealment methods may include: a. A facility mimicking a native tree species or a rock outcrop in an open space or hillside location where other natural elements exist to provide effective camouflaging and/or concealment; b. Locating a facility on a building's roof, possibly in conjunction with a parapet, a tower, or a similar architectural element, to obscure its appearance from the adjoining public right(s)-of-way; c. Painting and/or covering a building -mounted facility to match the appearance of the building. Landscaping. All new macrocell facilities and any ground mounted wireless facilities not in the public right-of-way must include a landscape plan when proposed to be placed in a landscaped area. The landscape plan must include existing vegetation, vegetation proposed to be removed or trimmed, and identification of proposed landscaping by species type, size, and location. All plants proposed must be fire safe, native and/or drought -resistant. Landscape plans shall include site features, such as use of vegetation or rock outcrop, designed to screen such facilities from public view or from view of adjacent properties. 6. Parking; Access. Any equipment or improvements constructed or installed in connection with any wireless communication facilities must not reduce any parking spaces below the minimum requirement for the subject property. Whenever feasible, wireless communication facilities should use existing parking and access rather than construct new parking or access improvements. Any new parking or access improvements should be the minimum size necessary to reasonably accommodate the proposed use. New parking or access improvements shall be prohibited in the open space for agriculture and resource management and open space for environmental conservation districts. 7. Accessory Equipment. Accessory equipment located within the front or side yard shall be located to be screened by landscaping and placed in close proximity to existing above ground utilities (such as electrical tower or utility poles), light poles, trees of comparable height, water tanks, and other areas where the ground mounted facility will not detract from the image or appearance of the city. M. Development Standards for Freestanding Wireless Communication Facilities Located Outside of the Public Right -of -Way. 1. Basic Requirements. In addition to the requirements in Section 17.07.050(K)(Development Standards and Regulations for all Wireless Communication Facilities) and 17.07.050(L)(Development Standards and Regulations for all Wireless Communication Facilities Located Outside of the 4934-4914-0613 v1 Page 58 of 134 Exhibit A to Ordinance 991 Public Right -of -Way), all new freestanding wireless communication facilities located outside of the public right-of-way that are not an eligible facilities request or a colocation facility subject to California Government Code Section 65850.6 must conform to the requirements in this subsection. 2. Monopoles and Towers. a. All monopoles and towers shall be concealed or screened to reduce their visual presence. b. Monopoles concealed by artificial foliage (i.e., tree monopole, monopine, etc.) must match the appearance of natural tree species that appears in the city. Tower -Mounted Equipment, All tower -mounted equipment must be mounted as close to the vertical support structure as possible to reduce its overall visual profile. Applicants must mount non -antenna, tower -mounted equipment (including, but not limited to, remote radio units/heads, surge suppressors, and utility demarcation boxes) directly behind the antennas to the maximum extent feasible. All tower -mounted equipment, cables and hardware must be painted with fiat colors subject to the approval authority's prior approval. 4. Ground -Mounted Equipment; Shelters. All ground -mounted equipment must be concealed underground or within an existing or new structure, opaque fences, or other enclosures subject to the approval authority's prior approval. Ground mounted enclosures shall incorporate concealment elements to blend the ground - mounted equipment and other improvements into the natural and/or built environment. 5. Height. a. All freestanding wireless communication facilities shall be of a minimum functional height. The maximum heights for these facilities in different locations throughout the city area as follows: 4934-4914-0613 v1 Page 59 of 134 Exhibit A to Ordinance 991 In a District with a Maximum Height of 35 feet In a District with a Maximum Height that Exceeds 35 feet Adjacent to a Residential Zone Adjacent to Other Zones 35 feet' ° 2 65 feet'3 75 feet3 Footnotes: 1. Facilities located adjacent to residentially zoned properties shall be setback at a ratio of two horizontal feet for every one foot in height and shall not be readily visible from the nearest residentially zoned property. 2. Facilities may exceed by eight feet the maximum permitted height in the underlying zoning district by conditional use permit. 3. Facilities that exceed thirty-five feet in height require conditional use permit approval. 6. Setbacks. a. All freestanding wireless communication facilities shall be setback from any property line by a minimum of twenty-five feet or the zone's required setback, whichever is greater. b. Towers and antennas shall be setback at a ratio of two horizontal feet for every one foot in height and shall be screened and/or concealed from the nearest residentially zoned property. 7. Screening. All freestanding wireless communication facilities shall be sited to be screened by existing development, topography, or vegetation, to the extent feasible. Ground mounted facilities are encouraged to be located within buildings, underground, or in areas where substantial screening by existing buildings or vegetation can be achieved. N. Development Standards and Regulations for Building -Mounted Wireless Communication Facilities. 1. Basic Requirements. In addition to the requirements in 17.07.050(K)(Development Standards and Regulations for all Wireless Communication Facilities) and 17.07.050(L)(Development Standards and Regulations for all Wireless Communication Facilities Located Outside of the Public Right -of -Way), all new building -mounted wireless communication facilities that are not an eligible facilities request or a colocation facility subject to California Government Code Section 65850.6 must conform to the requirements in this section. 2. Preferred Concealment Techniques. All applicants should, to the extent feasible, propose wireless communication facilities that are completely concealed and architecturally integrated into the existing facade or rooftop features with no visible impacts from any publicly accessible areas at ground level (examples include, but are not limited to, antennas behind existing parapet walls or facades 4934-4914-0613 vl Page 60 of 134 Exhibit A to Ordinance 991 replaced with RF-transparent material and finished to mimic the replaced materials). Alternatively, when integration with existing building features is not feasible, the applicant should propose completely concealed new structures or appurtenances designed to mimic the support structure's original architecture and proportions (examples include, but are not limited to, cupolas, steeples, chimneys, and water tanks). Facilities must be located behind existing parapet walls or other existing screening elements to the maximum extent feasible. Facade -Mounted Equipment. When wireless communication facilities cannot be placed behind existing parapet walls or other existing screening elements, the approval authority may approve facade -mounted equipment in accordance with this section. All facade -mounted equipment must be concealed behind screen walls and mounted as flush to the facade as practicable. The approval authority may not approve "pop -out" screen boxes unless the design is architecturally consistent with the original building or support structure. The approval authority may not approve any exposed facade -mounted antennas, including but not limited to exposed antennas painted to match the facade. To the extent feasible, facade - mounted equipment must be installed on the facade(s) along the building frontage that is the least prominent or publicly visible. 4. Rooftop -Mounted Equipment. a. Rooftop -mounted equipment must be screened from public view with concealment measures that match the underlying structure in proportion, quality, architectural style and finish. The approval authority may approve unscreened rooftop equipment only when it expressly finds that such equipment is effectively concealed due to its low height and/or setback from the roofline. b. Rooftop -mounted equipment must be setback from the nearest roof edge(s) by a minimum of ten feet or distance equivalent to the facility's height, whichever is greater. Height. a. Building mounted wireless communication facilities shall generally not exceed fifteen feet above the maximum height for that zoning district. b. Antennas mounted on the side of a building shall not extend above the top of the building parapet or eave line. O. Development Standards and Regulations for Wireless Communication Facilities Located in the Public Right -of -Way: Basic Requirements. In addition to the requirements in 17.07.050(K)(Development Standards and Regulations for all Wireless Communication Facilities), all new and substantially changed wireless communication facilities located within the public right-of-way and that are not an eligible facilities request or a colocation facility subject to California Government Code Section 65850.6 must conform to the requirements in this section. 2. Antennas. 4934-4914-0613 v1 Page 61 of 134 Exhibit A to Ordinance 991 a. Utility Poles. The maximum height of any antenna mounted to an existing utility pole shall not exceed twenty-four inches above the height of an existing utility pole, nor shall any portion of the antenna or accessory equipment mounted on a pole be less than eighteen feet above any drivable road surface, except for safety shut-off switches, utility meters and associated conduit. The height limitation for antennas in this section may be exceeded only to the minimum necessary to comply with required electrical code safety clearances or applicable safety regulations. All installations on utility poles shall fully comply with the California Public Utilities Commission general orders, including, but not limited to, General Order 95, as may be revised. b. Street Light Poles. The maximum height of any antenna mounted to a street light pole shall not exceed seven feet above the existing height of a street light pole in or adjacent to a non-residential zoning district and shall not exceed three feet above the existing height of a street light pole in or adjacent to any other zoning district. Any portion of the antenna or equipment mounted on such a pole shall be no less than eighteen feet above any drivable road surface. Poles. a. Only pole -mounted antennas shall be permitted in the public right-of-way. All other telecommunications towers shall be prohibited, and no new pole installations for the purpose of installing a wireless facility shall be permitted that are not replacing an existing pole. b. Pole height and width limitations: i. All poles shall be designed to be the minimum functional height and width required to support the proposed antenna installation and meet FCC requirements. Poles and antennas and similar structures shall be no greater in diameter or other cross -sectional dimensions than is necessary for the proper functioning of the facility. ii. Notwithstanding the above, no facility shall be located on a pole that is less than twenty-six feet in height. iii. Pole -mounted equipment must be mounted as close to the pole as possible to reduce its overall visual profile. c. If an applicant proposes to replace a pole in order to accommodate the facility, the pole shall match the appearance of the original pole to the extent feasible, unless another design better accomplishes the objectives of this section. Such replacement pole shall not exceed the height of the pole it is replacing by more than seven feet. d. If a limited waiver pursuant to Section 17.07.050(G)(3) is granted for placement of new poles in the right-of-way, new poles shall be designed to resemble existing poles in the right-of-way, including size, height, color, materials and style, with the exception of any existing pole designs that are scheduled to be removed and not replaced, unless another design better 4934-4914-0613 v1 Page 62 of 134 Exhibit A to Ordinance 991 accomplishes the objectives of this section. Such new poles that are not replacement poles shall be located no closer than ninety feet to an existing pole. 4. Space Occupied. Facilities shall be designed to occupy the least amount of space in the right-of-way that is technically feasible. 5. Location. a. Each component part of a facility shall be located so as not to cause any physical or visual obstruction to pedestrian or vehicular traffic, inconvenience to the public's use of the right-of-way, or safety hazards to pedestrians and motorists. b. A facility shall not be located within any portion of the public right-of-way interfering with access to fire hydrants, fire stations, fire escapes, water valves, underground vaults, valve housing structures, or any other vital public health and safety facility. c. Pole -mounted equipment, above -ground accessory equipment, or walls, fences, landscaping or other screening methods shall be setback a minimum of eighteen inches from the front of a curb. d. All pole -mounted equipment and required or permitted signage must face toward the street or otherwise placed to minimize visibility from adjacent sidewalks and structures. e. Where feasible, all new wires needed to service the wireless communications facility must be installed within the width of the utility pole. If it is not feasible to install wiring inside of the utility pole due to the pole material, wires shall be installed in a manner that minimizes the use of visible wiring, minimizes bulk and avoids the spooling of excess cable. 6. Accessory Equipment. With the exception of the electric meter, which shall be pole -mounted to the extent feasible, all accessory equipment shall be located underground to the extent feasible. When above -ground is the only feasible location for a particular type of accessory equipment and when such accessory equipment cannot be pole -mounted, such accessory equipment shall be enclosed within a structure, and shall not exceed a height of five feet and a total footprint of fifteen square feet, and shall be screened and camouflaged to the fullest extent possible, including the use of landscaping or alternate screening. Required electrical meter cabinets shall be adequately screened and camouflaged. 7. Concealment. All wireless communication facilities in the right-of-way must be concealed to the maximum extent feasible with design elements and techniques that mimic or blend with the underlying support structure, surrounding environment and adjacent uses. In addition, wireless communication facilities in the rights -of -way may not unreasonably subject the public use, for any purpose including expressive or aesthetic purposes, to inconvenience, discomfort, trouble, annoyance, hindrance, impediment or obstruction. 4934-4914-0613 v1 Page 63 of 134 Exhibit A to Ordinance 991 Americans with Disabilities Act Compliance. All facilities shall be built and located in compliance with the Americans with Disabilities Act (ADA) and any applicable state law accessibility standards. 9. Documentation. The applicant shall provide documentation satisfactory to the director establishing compliance with this section. P. Temporary Wireless Communication Facilities. General Requirements for Temporary Wireless Communication Facilities. Except as provided in Section 17.07.050(P)(2)(Temporary Wireless Communication Facilities for Emergencies), the requirements, procedures and standards in this subsection shall be applicable to all applications for a temporary conditional use permit for a temporary wireless facility. a. Applications for Temporary Wireless Communication Facilities. The director shall not approve any temporary wireless facility subject to a temporary conditional use permit except upon a duly filed application and any other written application requirements or procedures the director may publish in any publicly -stated format. An application must include the information required by Section 17.25.041 (Application) and the following additional information: i. A site plan that shows the proposed temporary wireless facility and its equipment, physical dimensions and placement on the proposed site relative to property lines and existing structures; and ii. An RF compliance report demonstrating compliance with applicable FCC regulations. b. Review of Temporary Wireless Communication Facilities. Temporary conditional use permit applications for temporary wireless communication facilities are subject to the review process described In Section 17.25.043 (Decision/appeal). c. Required Findings for Temporary Wireless Communication Facilities, The Director may approve or conditionally approve a temporary use permit for a temporary wireless facility only when the director finds all of the following: The facility meets the findings required for all temporary conditional use permits listed in Section 17.25.042 (Findings/conditions); ii. The proposed temporary wireless facility will not exceed fifty feet in overall height above ground level; iii. The proposed temporary wireless facility will be placed as far away from adjacent property lines as possible, or otherwise in a location that will be least likely to cause adverse impacts on adjacent properties; and iv. Any excavation or ground disturbance associated with the temporary facility will not exceed two feet below grade; 4934-4914-0613 v1 Page 64 of 134 Exhibit A to Ordinance 991 v. The proposed temporary wireless facility will be compliant with all generally applicable public health and safety laws and regulations, which includes without limitation compliance with maximum permissible exposure limits for human exposure to RF emissions established by the FCC; vi. The proposed temporary wireless facility will not create any nuisance or violate any noise limits applicable to the proposed location; vii. The proposed temporary wireless facility will be identified with a sign that clearly identifies the (i) site operator, (ii) the operator's site identification name or number and (iii) a working telephone number answered twenty-four hours per day, seven days per week by a live person who can exert power -down control over the antennas; viii. The proposed temporary wireless facility will be removed within thirty days after the Director grants the temporary use permit, or such longer time as the Director finds reasonably related to the applicant's need or purpose for the temporary wireless facility; and ix The applicant has not been denied a use permit for any permanent wireless facility in the same or substantially the same location within the previous three hundred sixty-five days. d Appeals for Temporary Wireless Communication Facilities. The appeal of temporary conditional use permit determinations for temporary wireless communication facilities are subject to the review process described in Section 17.25.043 (Decision/appeal). 2. Temporary Wireless Communication Facilities for Emergencies. Temporary wireless communication facilities may be placed and operated within the city without a temporary use permit only when a duly authorized federal, state, county or city official declares an emergency within a region that includes the city in whole or in part. Any temporary wireless communication facilities placed pursuant to this section must be removed within fifteen days after the date the emergency is lifted. Any person or entity that places temporary wireless communication facilities pursuant to this section must send a written notice that identifies the site location and person responsible for its operation to the director as soon as reasonably practicable. Q. Eligible Facility Requests and Collocation Facility Requests Pursuant to California Government Code Section 65850.6. Applicability. This subsection applies to all collocations or modifications to an eligible facilities request, 2. Approval Required. An eligible facilities request shall be subject to the director's approval, conditional approval or denial without prejudice pursuant to the standards and procedures contained in this subsection. 4934-4914-0613 v1 Page 65 of 134 Exhibit A to Ordinance 991 3. Other Regulatory Approvals. Approval granted under this subsection shall remain subject to any and all lawful conditions or requirements associated with such other permits or regulatory approvals from the city and state or federal agencies. 4. Application Requirement. The city shall not approve any eligible facilities request except upon a duly filed application consistent with this section and any other written rules the city or the director may establish from time to time consistent with applicable federal law. The applicant shall provide a written statement that explains in plain factual detail the basis under which the proposed project qualifies as an eligible facilities request. As part of this written statement the applicant must also explain in detail and provide evidence that: (a) the support structure qualifies as an existing tower or existing base station; and (b) the proposed collocation or modification does not cause a substantial change, as defined in 47 C.F.R. Section 1.6100(b)(7), to an eligible support structure. Bare conclusions without factual support shall not meet the requirements of this subsection. An application for a wireless communications collocation facility under California Government Code Section 65850.6(a) shall be processed in the same manner as an application for an eligible facilities request is processed, except that where the process requires justification for the approval of an eligible facilities request, the applicant shall instead provide the justification for a collocation facility under California Government Code Section 65850.6(a), and shall also describe or depict the wireless communications collocation facility as built and the proposed colocation facility at full build -out, including, but not limited to, all antennas, antenna support structures, and accessory equipment. 5. Pre -Submittal Conference. Before application submittal, applicants are encouraged to schedule and attend a pre -application meeting with the Director for all proposed modifications submitted for approval. 6. Administrative Review. The director shall administratively review an application for an eligible facilities request and act on such an application without prior notice or a public hearing within the time periods required pursuant to applicable FCC regulations; including 47 C.F.R. Section 1.6001(c)(3). 7. Required Findings for Approval of an Eligible Facilities Request. The approval authority shall approve or conditionally approve an application submitted for an eligible facilities request when the approval authority finds that the proposed project qualifies as an eligible facilities request, and does not result in a substantial change to an eligible support structure, as set forth in 47 C.F.R. Section 1.6100(b)(7). 8. Required Findings for Approval of a Collocation Facility under 65850.6. The approval authority shall approve or conditionally approve an application submitted for a collocation facility under 65850.6 i£ a. The wireless telecommunications collocation facility that will host the proposed collocation facility: i. Was approved after January 1, 2007, by discretionary permit; 4934-4914-0613 v1 Page 66 of 134 Exhibit A to Ordinance 991 ii. Was approved subject to an environmental impact report, negative declaration, or mitigated negative declaration; b. The proposed colocation facility incorporates all required mitigation measures in the applicable environmental document for the wireless telecommunications colocation facility; and c. The proposed colocation facility complies with all conditions of approval in the original wireless telecommunications collocation facility permit, including all standards for height, location, bulk, size and types of wireless telecommunication facilities allowed for a colocation facility. 9. Supplemental Conditions of Approval. In addition to all other conditions set forth in Section 17.07.050(H), all approvals for an eligible facility request shall be subject to the following supplemental conditions set forth in this subsection: a. Permit Term. The city's grant or grant by operation of law of a permit for an eligible facilities request constitutes a federally -mandated modification to the underlying permit or other prior regulatory authorization for the subject tower or base station. The city's grant or grant by operation of law of such approval does not extend the permit term, if any, for any underlying permit, or other underlying prior regulatory authorization. Accordingly, the term for any permit issued for an eligible facilities request shall be coterminous with the underlying permit or other prior regulatory authorization for the subject tower or base station. b. Accelerated Permit Terms Due to Invalidation. In the event that any court of competent jurisdiction invalidates any portion of Section 6409 of the Middle Class Tax Relief and Job Creation Act of 2012 or any FCC regulation that interprets Section 6409 such that federal law would no longer mandate approval for eligible facilities requests, all permits for eligible facility requests shall automatically expire one year from the effective date of the judicial order, unless the decision would not authorize the termination of previously approved eligible facility request permits or the director grants an extension until the end of the original permit term upon written request from the permittee that demonstrates good cause for the extension, which includes, without limitation, extreme financial hardship or that permit invalidation is prohibited under other applicable state or federal law. A permittee shall not be required to remove its improvements approved under the invalidated approval when it has submitted an application for an appropriate permit for those improvements before the one-year period ends. c. No Waiver of Standing. The city's grant or grant by operation of law of an approval for an eligible facilities request does not waive, and shall not be construed to waive, any standing by the city to challenge Section 6409 or any FCC rules that interpret Section 6409 of the Middle Class Tax Relief and Job Creation Act of 2012. R. Supplemental Conditions for Small Cell Facilities. In addition to the conditions provided in Section 17.07.050(H) and any supplemental conditions imposed by the 4934-4914-0613 v1 Page 67 of 134 Exhibit A to Ordinance 991 approval authority, all permits for a small cell facility shall be subject to the following condition, unless modified by the approval authority: No waiver of standing. The city's grant of a permit for a small cell facility does not waive, and shall not be construed to waive, any standing by the city to challenge any FCC orders or rules related to small cell facilities, or any modification to those FCC orders or rules. S. Operation and Maintenance Standards. All wireless communication facilities must comply at all times with the following operation and maintenance standards. All necessary repairs and restoration shall be completed by the permittee, owner, or operator within five business days, unless the condition of the facility is considered by the director to be a public safety emergency. In the case of a public safety emergency then the time limit to complete repairs and restoration is forty-eight hours. The time period shall commence: a. After discovery of the need by the permittee, owner, operator or any designated maintenance agent; or b. After permittee, owner, operator, or any designated maintenance agent receives notification from a resident or the director. 2. All facilities, including, but not limited to, telecommunication towers, poles, accessory equipment, lighting, fences, walls, shields, cabinets, artificial camouflage, and the facility site shall be maintained in good condition, including ensuring the facilities are reasonably free o£ a. General dirt and grease; b. Chipped, faded, peeling, and cracked paint; c. Rust and corrosion; d. Cracks, dents, and discoloration; e. Missing, discolored, or damaged artificial foliage, or other camouflage; f. Graffiti, bills, stickers, advertisements, litter, and debris; g. Vandalism; h. Broken and misshapen structural parts; and i. Any damage from any cause. Any damage from any cause shall be repaired as soon as reasonably possible so as to minimize occurrences of dangerous conditions or visual blight. Graffiti shall be removed from any facility or equipment as soon as practicable, and in no instances more than forty-eight hours from the time of notification by the city. All trees, foliage, or other landscaping elements approved as part of the facility shall be maintained in good condition at all times in accordance with the approved landscape plan, and the permittee, owner and operator of the facility shall be responsible for replacing any damaged, dead or decayed landscaping as promptly 4934-4914-0613 v1 Page 68 of 134 Exhibit A to Ordinance 991 as reasonable possible. No amendment to any approved landscaping plan may be made until it is submitted to and approved by the director or designee. 4. Monopoles concealed by foliage must be maintained over time to provide for the continuing concealment of the facility. Replacement leaves and branches must match the color and architecture of the existing foliage. 5. The permittee shall replace its facilities, after obtaining all required permits, if maintenance or repair is not sufficient to return the facility to the condition it was in at the time of installation. 6. Each facility shall be operated and maintained at all times in compliance with applicable federal regulations, including FCC radio frequency emissions standards. 7. Each facility shall be operated and maintained to comply at all times with the noise regulations of this section and shall be operated and maintained in a manner that will minimize noise impacts to surrounding residents. Except for emergency repairs, any testing and maintenance activities that will be audible beyond the property line shall only occur between the hours of seven a.m. and five p.m. on Monday through Friday, excluding holidays, unless alternative hours are approved by the director. Backup generators, if permitted, shall only be operated during periods of power outages, and shall not be tested on weekends or holidays, or between the hours of ten p.m. and seven a.m. on weekday nights. At no time shall equipment noise from any source exceed an exterior noise level of sixty dB at the property line. 8. Each facility shall not interfere with city communication systems. 9. If a flagpole is used for camouflaging a wireless communications facility, flags shall be flown and shall be properly maintained at all times. 10. Each owner or operator of a facility shall routinely inspect each site to ensure compliance with the standards set forth in this section and the conditions of approval. T. Cessation of Use or Abandonment. A wireless communications facility is considered abandoned and shall be promptly removed as provided herein if it ceases to provide wireless communications services for ninety or more consecutive days. 2. The operator of a facility shall notify the city in writing of its intent to abandon or cease use of a permitted site or a nonconforming site (including unpermitted sites) within thirty days of ceasing or abandoning use. For facilities to be located on public property, this removal requirement, and appropriate bonding requirement, shall be included within the terms of the lease. For facilities to be located on private property, since the subject property owner may be held responsible for removal of the equipment, the terms of private leases are encouraged to include the equipment removal as a provision of the lease. U. Removal and Restoration, Permit Expiration, Revocation or Abandonment. 4934-4914-0613 v1 Page 69 of 134 Exhibit A to Ordinance 991 Permittee's Removal Obligation. Upon the expiration date of the permit, including any extensions, earlier termination or revocation of the permit or abandonment of the facility, the permittee, owner or operator shall remove its wireless communications facility and restore the site to its natural condition except for retaining the landscaping improvements and any other improvements at the discretion of the city. Removal shall be in accordance with proper health and safety requirements and all ordinances, rules, and regulations of the city. The facility shall be removed from the property within thirty days, at no cost or expense to the city. If the facility is located on private property, the private property owner shall also be independently responsible for the expense of timely removal and restoration. 2. Failure to Remove. Failure of the permittee, owner, or operator to promptly remove its facility and restore the property within thirty days after expiration, earlier termination, or revocation of the permit, or abandonment of the facility, shall be a violation of this code, and be grounds for: a. Prosecution; b. Calling of any bond or other assurance required by this section or conditions of approval of permit; c. Removal of the facilities by the city in accordance with the procedures established under this code for abatement of a public nuisance at the owner's expense; and/or d. Any other remedies permitted under this code. Removal of Facilities by City. In the event the city removes a facility in accordance with nuisance abatement procedures or summary removal, any such removal shall be without any liability to the city for any damage to such facility that may result from reasonable efforts of removal. In addition to the procedures for recovering costs of nuisance abatement, the city may collect such costs from the performance bond posted and to the extent such costs exceed the amount of the performance bond, collect those excess costs in accordance with this code. Unless otherwise provided herein, the city has no obligation to store such facility. Neither the permittee nor the owner nor operator shall have any claim if the city destroys any such facility not timely removed by the permittee, owner, or operator after notice, or removed by the city due to exigent circumstances. V. Definitions. For the purposes of this section, the following words, phrases, and terms shall have the meanings set forth herein. Words not defined shall be given their common and ordinary meaning. 1. "Accessory equipment" means any equipment associated with the installation of a wireless communications facility, including, but not limited to, cabling, generators, air conditioning units, electrical panels, equipment shelters, equipment cabinets, equipment buildings, pedestals, meters, vaults, splice boxes, and surface location markers. 2. "Antenna" means that part of a wireless communications facility designed to radiate or receive radio frequency signals or electromagnetic waves for the 4934-4914-0613 v1 Page 70 of 134 Exhibit A to Ordinance 991 provision of services, including, but not limited to, cellular, paging, personal communications services (PCS) and microwave communications. Such devices include, but are not limited to, directional antennas, such as panel antenna, microwave dishes, and satellite dishes; omnidirectional antennas; wireless access points (Wi-Fi); and strand -mounted wireless access points. "Approval authority" means the city official, commission, or governing entity responsible for review of permit applications and vested with the authority to approve or deny such applications. The approval authority for a conditional use permit is the planning commission or, on appeal, the city council. The approval authority for an administrative permit or temporary use permit is the director, or on appeal, the planning commission, unless the administrative permit is for an eligible facilities request or approval for collocation pursuant to California Government Code Section 65850.6, in which case the appeal shall be considered by the city manager. 4. "Base station" means "base station" as defined in 47 C.F.R. Section 1.6100(b)(2), as may be amended. "Building -mounted" means mounted to the side or facade, but not the roof, of a building or another structure such as a water tank, pump station, church steeple, freestanding sign, or similar structure. 6. "Cellular" means an analog or digital wireless telecommunications technology that is based on a system of interconnected neighboring cell sites. 7. "Collocation" means the same as defined by the FCC in 47 C.F.R. Section 1.6100(b)(2) as may be amended. "Communication facility" means an unstaffed facility, generally consisting of antennas, and equipment cabinet or structure, and related equipment, which receives and/or transmits electromagnetic waves, light waves, radio frequencies or other types of signals. 9. "CPCN" means a "certificate of public convenience and necessity" granted by the CPUC or its duly appointed successor agency pursuant to California Public Utilities Code Sections 1001 et seq., as may be amended. 10. "CPUC" means the California Public Utilities Commission established in the California Constitution, Article XII, § 5, or its duly appointed successor agency. 11. "Director" means the director of the development services department of the City of Rohnert Park, or the director's designee. 12. "Eligible facilities request" means the same as defined by the FCC in 47 C.F.R. Section 1. 6 1 00(b)(3), as may be amended. 13. "Eligible support structure" means the same as defined by the FCC in 47 C.F.R. Section 1. 6 1 00(b)(4), as may be amended. 14. "Equipment cabinet" means a cabinet or structure used to house equipment associated with a wireless, hard wire, or cable communication facility. 4934-4914-0613 v1 Page 71 of 134 Exhibit A to Ordinance 991 15. "Existing" means the same as defined by the FCC in 47 C.F.R. Section 1,6100, as may be amended, which provides that a constructed tower or base station is existing for purposes of the FCC's Section 6409 regulations if it has been reviewed and approved under the applicable zoning or siting process, or under another state or local regulatory review process, provided that a tower that has not been reviewed and approved because it was not in a zoned area when it was built, but was lawfully constructed, is existing for purposes of this definition. 16. "FCC" means the Federal Communications Commission or its duly appointed successor agency. 17. "FCC shot clock" means the reasonable time frame within which the city generally must act on a given wireless application as set forth in 47 C.F.R. Section 1.6003, as may be amended. 18. "Light standard" means a raised light source, supported by a concrete, metal, or wood pole, located on the edge of a sidewalk, street, and/or pathway. 19. "Macrocell facility" is any proposed personal wireless service facility that does not meet the definition of a "small wireless facility," as defined in 47 C.F.R. Section 1.6002(1), and that does not meet the definition of an eligible facilities request under 47 C.F.R. Section 1.6100(b)(3). 20. "Modification" means any change to an existing wireless communications facility that involves any of the following: Collocation, expansion, modification, alteration, enlargement, intensification, reduction, or augmentation, including, but not limited to, a change in size, shape, color, visual design, or exterior material. Modification does not include repair, replacement, or maintenance if those actions do not involve a change to the existing facility involving any of the following: Collocation, expansion, modification, alteration, enlargement, intensification, reduction, or augmentation. 21. "Monopole" means a structure consisting of a single pole used to support antennas or related equipment and includes a monopine, monoredwood, and similar monopoles camouflaged to resemble trees or other objects. 22. "OTARD device" means any antenna or mast meeting the requirements set forth in 47 C.F.R. Sections 1.4000(a)(1)(i)—(iv). 23. "Personal wireless services" means the same as defined in 47 U.S.C. Section 332(c)(7)(C)(i), as may be amended. 24. "Personal wireless service facility" means a facility that is used to provide personal wireless services. 25. "Pole" means a single shaft of wood, steel, concrete, or other material capable of supporting the equipment mounted thereon in a safe and adequate manner and as required by provisions of this code. 26. "Public right-of-way or "right-of-way" means any public street, public way, public alley or public place, laid out or dedicated, and the space on, above or below it, and all extensions thereof, and additions thereto, under the jurisdiction of the city. 4934-4914-0613 v1 Page 72 of 134 Exhibit A to Ordinance 991 27. "RF" means radio frequency or electromagnetic waves between thirty kHz and three hundred GHz in the electromagnetic spectrum range. 28. "Roof -mounted" means mounted directly on the roof of any building or structure, above the eave line of such building or structure. 29. "Service provider" means any authorized provider of personal wireless services to end users. 30. "Site" means the same as defined by the FCC in 47 C.F.R. Section 1.6100(b)(6), as may be amended, which provides that for towers other than towers in the public rights -of -way, the current boundaries of the leased or owned property surrounding the tower and any access or utility easements currently related to the site, and, for other eligible support structures, further restricted to that area in proximity to the structure and to other transmission equipment already deployed on the ground. 31. "Small cell facility" shall have the same meaning as "small wireless facility" in 47 C.F.R. Section 1.6002(1), or any successor provision (which is a personal wireless services facility that meets the following conditions that, solely for convenience, have been set forth below): a. The facility: i. Is mounted on a structure fifty feet or less in height, including antennas, as defined in 47 C.F.R. Section 1.1320(d); or ii. Is mounted on a structure no more than ten percent taller than other adjacent structures; or iii. Does not extend an existing structure on which it is located to a height of more than fifty feet or by more than ten percent, whichever is greater; b. Each antenna associated with the deployment, excluding associated antenna equipment (as defined in the definition of antenna in 47 C.F.R. Section 1.1320(d)), is no more than three cubic feet in volume; c. All other wireless equipment associated with the structure, including the wireless equipment associated with the antenna and any pre-existing associated equipment on the structure, is no more than twenty-eight cubic feet in volume; d. The facility does not require antenna structure registration under 47 C.F.R. Part 17; e. The facility is not located on tribal lands, as defined under 36 C.F.R. Section 800.16(x); and f. The facility does not result in human exposure to radiofrequency radiation in excess of the applicable safety standards specified in 47 C.F.R. Section 1.1307(b). 32. "Substantial change" means the same as defined by the FCC in 47 C.F.R. Section 1.6100(b)(7), as may be amended. 4934-4914-0613 v1 Page 73 of 134 Exhibit A to Ordinance 991 33. "Telecommunications tower" or "tower" means any structure built for the sole or primary purpose of supporting any FCC -licensed or authorized antennas and their associated facilities, including structures that are constructed for personal wireless services including, but not limited to, private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul, and the associated site. This definition does not include utility poles. 34. "Temporary wireless communication facilities" means portable wireless communication facilities intended or used to provide personal wireless services on a temporary or emergency basis, such as a large-scale special event in which more users than usual gather in a confined location or when a disaster disables permanent wireless communication facilities. Temporary wireless communication facilities include, without limitation, cells -on -wheels ("COWs"), sites -on -wheels ("SOWs"), cells -on -light -trucks ("COLTs") or other similarly portable wireless communication facilities not permanently affixed to site on which is located. 35. "Transmission equipment" means the same as defined by the FCC in 47 C.F.R. Section 1. 6 1 00(b)(8), as may be amended, which defines that term as equipment that facilitates transmission for any FCC -licensed or authorized wireless communication service, including, but not limited to, radio transceivers, antennas, coaxial or fiber-optic cable, and regular and backup power supply. The term includes equipment associated with wireless communications services including, but not limited to, private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul. 36. "Utility pole" means a pole or tower owned by any utility company that is primarily used to support wires or cables necessary to the provision of electrical, phone or other utility services. A tower is not a utility pole. 37. "Wireless" or "wireless services" means personal wireless service, as defined in 47 U.S.C. Section 332(c)(7)(C)(i). 38. "Wireless communication facility" or "wireless telecommunication facility" means any facility constructed, installed, or operated for personal wireless service, as defined in 47 U.S.C. Section 332(c)(7)(C)(i), and includes, but is not limited to, antennas or other types of equipment for the transmission or receipt of such signals, telecommunications towers or similar structures supporting such equipment, related accessory equipment, equipment buildings, parking areas, and other accessory development. "Wireless telecommunications facility" specifically excludes the following: a. A facility that qualifies as an amateur station as defined by the FCC, 47 C.F.R. Part 97, of the Commission's Rules, or its successor regulation; b. Any OTARD device; c. Portable radios and devices including, but not limited to, hand-held, vehicular, or other portable receivers, transmitters or transceivers, cellular 4934-4914-0613 v1 Page 74 of 134 Exhibit A to Ordinance 991 phones, CB radios, emergency services radio, and other similar portable devices as determined by the director. 17.07.060 - Amateur Radio Service Installations. A. Purpose. The purpose of this section is to regulate amateur radio service facilities subject to licensing by the FCC, in a manner consistent with FCC regulation 47 C.F.R. Section 97.15 and California Government Code Section 65850.3. The city finds that regulation of the size, location, height and screening of antennas is necessary for the preservation of the health, safety and welfare of the community. More stringent regulation of antennas is necessary in residential areas compared to nonresidential areas in order to preserve the appearance of the community. B. Amateur radio service facilities requiring a license issued by the FCC to operate (i.e., a "HAM" radio transmission), including antenna structures, shall be considered a permitted use, provided there is no more than one antenna structure on a single parcel and the antenna structure does not exceed the maximum building height limits of the zoning district. C. Exceeding the maximum height limits of the applicable zoning district, or having more than one antenna structure, shall be permitted upon first obtaining a use permit. A use permit may be granted by the planning commission upon a demonstration by the applicant that: That the antenna structures, including antennas, guy wires, support structures and accessory equipment shall be located, sized and designed so as to minimize the amount of the antenna that is visible from surrounding properties, public streets and all public rights -of -way, recognizing that complete screening may not be possible; and 2. That the proposed height or number of installations will not pose a public safety hazard; and 3. That issuance of a use permit is necessary to reasonably accommodate the desire for communication using the amateur radio service, and this desire cannot be sufficiently accommodated by a single antenna structure meeting the height limits of the applicable zoning district. 17.07.070 - Day Care Home, Family A family day care is a home which provides family day care to fourteen or fewer children, on a less than twenty-four hour basis, including children under the age of twelve who reside in the home. Family day cares are permitted in all districts where residences are permitted. The use of residences as family day care homes shall be considered a residential use of property. 17.07.080 - Drive -Through Window A. Drive -through window service may be permitted in indicated districts only with approval of a conditional use permit and subject to the following provisions. The provisions of this section shall apply to all new drive -through windows and existing businesses with drive -through window service proposing to expand their gross floor area by more than thirty percent or increase by more than fifty percent the number of 4934-4914-0613 v1 Page 75 of 134 Exhibit A to Ordinance 991 restaurant seats. Floor area added for the purpose of compliance with state and local health laws or access requirements of the disabled shall not be included in floor area calculations for the purpose of determining the applicability of this section. B. Minimum development standards. 1. When located on a site adjacent to, or separated by an alley from, any residentially zoned property, a drive -through window shall not open prior to 6:00 a.m., nor remain open after 10:00 p.m. 2. Premises with drive -through windows shall have two points of ingress/egress. 3. Drive -through windows shall have a capacity for queuing a minimum of six vehicles behind menu board. Queuing area shall not interfere with on or off -site circulation patterns and shall be reviewed and approved by the city engineer prior to approval of a conditional use permit. 4. A parking and vehicular circulation plan encompassing adjoining streets and alleys shall be submitted for review and approval by the city engineer and planning and community development director prior to approval of a conditional use permit. 5. A minimum of one outdoor trash receptacle shall be provided on -site adjacent to each driveway exit or as approved by the planning and community development director. At least one additional on -site outdoor trash receptacle shall be provided for every ten required parking spaces. 6. Any drive -up or drive -through speaker system shall be limited to one that emits no more than fifty decibels four feet between the vehicle and the speaker, and shall not be audible above daytime ambient noise levels beyond the property boundaries. The system shall be designed to compensate for ambient noise levels in the immediate area, and shall not be located within thirty feet of any residential uses or residential districts. 7. Premises with drive -through windows shall be located on a permanent foundation. 8. Premises with drive -through windows shall obtain development plan approval from the county health department. 9. Pedestrian walkways should not intersect the drive -through drive aisles, but where they do, they shall have clear visibility, and they must be emphasized by enriched paving or striping. 10. Drive -through aisles shall have a minimum fifteen -foot width on curves and a minimum eleven -foot width on straight sections. The outside radius of the curves shall be a minimum of thirty feet. 11. All service areas, rest rooms and ground -mounted and roof -mounted mechanical equipment shall be screened from view. 12. Landscaping shall screen drive -through or drive-in aisles from the public right-of- way and shall be used to minimize the visual impact of reader board signs and directional signs. 4934-4914-0613 v1 Page 76 of 134 Exhibit A to Ordinance 991 13. Drive -through aisles shall be paved. 14. Parking areas and the drive -through aisle and structure shall be setback from the ultimate curb face a minimum of fifteen feet. 17.07.090 - Firearm Dealers and Firearm Ammunition Dealers A. Firearm dealers and firearm ammunition dealers may be permitted in indicated districts only with approval of a conditional use permit and subject to the following provisions, except these provisions shall not apply to the following uses: Dealers that sell five or less firearms per year. 2. Retail establishments where the sale of firearms is incidental to the primary business (i.e., less than five percent of the floor area is devoted to the sale, display and storage of firearms; e.g., sporting goods store or big box retailer). B. The words and phrases "firearms" and "firearm dealer" shall be defined as set forth in Chapter 9.92, Retail Firearms Dealers, of this code. The words and phrases "firearm ammunition" and "firearm ammunition dealer" shall be defined as set forth below: 1. "Firearm ammunition" means any cartridge or encasement containing a bullet or projectile, propellant or explosive charge, and a primer which is used in the operation of firearms, and any component thereof. 2. "Firearm ammunition dealer" means any person engaged in the business of selling, leasing, or transferring of any firearm ammunition, or the preparation for such conduct of business, as evidenced by the application for or securing of applicable state or federal licenses; or the holding of oneself out as engaged in the business of selling, transferring, or leasing of any firearm ammunition; or the selling, transferring or leasing of firearm ammunition in quantity, in series or in individual transactions, or in any other manner indicative of trade. C. The planning commission may approve a conditional use permit for a firearm dealer or a firearm ammunition dealer, provided that the use conforms to any and all applicable use permit or other criteria set forth in the particular zoning district regulations, and to all of the following criteria: The dealer in firearms or dealer in firearm ammunition shall not be located within two hundred fifty feet of the exterior limits of. a. Any premises occupied by a public or private day care center, family day care home, or school; b. A public park, recreation center or other similar public property at which children regularly congregate; or c. Any premises occupied by a dealer in firearms, a business engaged in whole or in part in the retail sale of any alcoholic beverage whether for on -site or off -site consumption, massage establishments as defined in Chapter 8.36.010 of this code, or an adult business, as defined in Section 8.37.020 of this code. All distances referred to in this subsection shall be measured between the closest points of the exterior property lines or area boundaries of the parcels or areas involved, 4934-4914-0613 v1 Page 77 of 134 Exhibit A to Ordinance 991 except that when a dealer in firearms subject to the provisions of the chapter occupies one unit of a multi -unit structure located on a single parcel, distances shall be measured from the exterior boundaries of the unit so occupied; 2. Prior to the commencement of operation of a firearm dealer and at all times thereafter, the firearm dealer shall have a valid and current license from the department of public safety pursuant to Chapter 9.92 of this code and shall be in full compliance therewith; Prior to the commencement of operation of a firearm dealer or a firearm ammunition dealer and at all times thereafter, compliance with all of the following requirements: a. Adequate security measures to secure the premises where the firearms or firearm ammunition is sold and/or stored, subject to approval of the director of public safety or designee; b. Storage of firearms and firearm ammunition at all times in a secured locked location so that access is controlled by the dealer or employee, representative or agent thereof to the exclusion of others, with the adequacy of such storage methods subject to the approval of the director of public safety or designee; C. Storage of ammunition and other firearms -related merchandise classified as hazardous materials shall be subject to the approval of the fire marshal or designee; d. The firearm dealer and the firearm ammunition dealer at all times shall maintain in full force and effect all required federal, state and local licenses and/or permits. 17.07.100 - Hazardous Materials A. Applicability. The provisions in this section shall govern all projects and activities that involve hazardous waste or hazardous materials. The purpose of this section is to establish a basis for the issuance of conditional use permits for projects and activities which could significantly and/or adversely affect public health or the environment and which generate, store, transport, treat or dispose of significant amounts of hazardous materials. Further, the intent is to encourage reductions in the amounts of hazardous wastes or materials managed for the benefit of the health, safety and general welfare of the residents and persons within the city of Rohnert Park. This section is not intended, and should not be deemed, to preempt or prevent compliance with Federal, State, and/or County laws, regulations, etc. In case of any conflict among Federal, State, County or local laws, then the most restrictive provisions will apply. B. Definitions. For the purposes of this section, the following words, phrases, and terms shall have the meanings set forth herein. Words not defined shall be given their common and ordinary meaning. "Dispose" means to discharge, deposit, inject, dump or place any hazardous waste into or on any land or water so that such hazardous waste or any constituent thereof may not enter the environment or be emitted into the air or discharged into any waters, including ground waters. 4934-4914-0613 v1 Page 78 of 134 Exhibit A to Ordinance 991 "Generate" means an act or process of producing hazardous waste. "Hazardous material" means any substance that is regulated as a hazardous material and classified in the Appendix VI -A of the Uniform Fire Code, 1988 Edition. This reference to the 1988 Uniform Fire Code is for the purpose of definition only. These terms are also further defined under Fed -OSHA Title 29 and CFR Title 49 (Transportation). Hazardous materials belonging in more than one category are subject to the regulations of the more stringent category. "Hazardous waste" means any substance that is regulated as a hazardous waste by the California Department of Health Services under Title 25 California Administrative Code, Division 4, Chapter 30. "Bulk plant" means a plant primarily engaged in the manufacturing, synthesizing, processing, blending or packaging of hazardous materials. Materials are stored in large fixed containers. Bulk plant quantities are larger than the amount transported in or out in a single shipment. "Bulk storage and/or distribution" means the storage and/or distribution of hazardous materials which are collected, repackaged, blended or stored on -site; and may be used or sold on -site. The materials are generally transported to the site in an unpackaged form and are then transferred to storage containers by hose, pipeline, conveyor belt, etc. On -site usage of rail car, tanker truck or similar vehicle for storage is considered at this quantity level. "Commercial packaged" means hazardous materials that are stored in discrete containers which are handled individually, pelletized or utilized for purposes of transportation. Packaged materials are used or sold on site. Packages may include cylinders, drums, boxes, glass, jars, etc. "Lab amounts" means amounts of hazardous materials which are less than commercial packaged amounts, and are generally recognized by the industry as that which is required for normal laboratory research and development activities and which if an incident were to occur, would not have impacts beyond the immediate premises. "Household packages" means packaged and distributed hazardous material in a form intended or suitable for sale through retail sales outlets for consumption by individuals for purposes of personal care or household use. C. Permitted Uses. The following table indicates under what conditions various uses and activities will be permitted: (Note: P = Permitted, C = Conditional Use Permit, NP = Not Permitted) ACTIVITY/ USE I-L DISTRICT Bulk Mfg. Bulk Commercial Lab Plant Storage/ Package Amounts Distribution Amounts Explosives and Blasting Agents NP NP NP P including High Explosives, Peroxides capable of detonation, 4934-4914-0613 v1 Page 79 of 134 Exhibit A to Ordinance 991 Low explosives and Blasting Agents. Toxic Materials including Class NP C C P A and B Poisons Highly Unstable Materials NP C C P including Organic Peroxides Class I -II, Oxidizers Class 4, Phyrophoric Materials, Unstable Materials Class 4-3 and Water - reactive Materials Class 3 Radioactive Materials in NP NP C P amounts licensed by State Moderately Hazardous C C P P Materials including Corrosives, Flammable Gases, Flammable Liquids, Flammable Solids, Organic Peroxides Class III, Oxidizers Class 3-2, Water - reactive Materials Class 2 Exceptions. The following are exceptions to the activities/uses allowed in the table above: 1. In addition to these regulations, all storage or use of hazardous materials must be approved by the fire Marshall and be in conformance with all applicable fire and building codes; 2. Unless otherwise stated in the preceding table, packaged quantities of hazardous substances for on -site use or sale are permitted in the zones. Household packaged hazardous materials that are packaged and distributed in a form intended or suitable for sale through retail sales outlets for purposes of personal care and household use are also permitted in zones where such retail sales is allowed; 3. An existing use would be subject to the table's requirements if the quantity of material used increases to a higher quantity level or the category of chemicals used changes to a higher (more hazardous) category (e.g., a change from a moderately hazardous material to a toxic material). D. Conditional use permit. Where a conditional use permit is required for this section, the procedure will be as set forth in Section 17.25, Article I. Application criteria. The project description for a conditional use permit shall also include, but is not limited to, the following: a. The amount and level of hazard presented by the substance; b. Safety measures being proposed; c. The potential for odors and toxic fumes; d. The maximum number of people and amount of land and structures which would be at risk if there were an accident; 4934-4914-0613 v1 Page 80 of 134 Exhibit A to Ordinance 991 e. Location of the site in relation to identified areas or special areas of environmental concern such as water courses, water wells, underground aquifers, or fish and wildlife habitats; f. Location of the site in relation to designated routes for the transport of hazardous substances; and g Any other public welfare concerns identified by the staff. 2. Findings. In approving an application for hazardous materials or hazardous waste, the planning commission shall also make the following findings: a. The activity will not create an unreasonable risk to the public health and safety or to the surrounding properties and activities; b. The activity is consistent with the character and economic function of the surrounding area; c. The proposed activity with any required conditions will not result in significant impact on environmentally sensitive areas; d. The request has been approved by the department of public safety. e. The applicant demonstrates ability to comply with state and regional regulations. 3. Professional assistance for city determinations. Whenever an approval by the planning commission may be required in this section, the planning and community development director may, at such applicant's sole cost and expense, retain a suitably qualified independent engineer, or chemist, or other appropriate professional consultant regarding the adequacy of the application to achieve the purposes of this section. The planning commission shall be entitled to rely on such evaluation and/or opinion of such engineer, chemist or professional consultant in making the relevant determinations provided for in this section. 17.07.110 - Home Occupations A. Criteria for Home Occupation Authorization. Criteria. A home occupation in a residential district shall require a business license and no business license shall be granted unless the use conforms to all of the criteria listed below. a. Primary use must be the residence of the person conducting the occupation. b. The home occupation is conducted entirely within the principal dwelling. A garage shall not be used in connection with a home occupation, if such use interferes with its primary use as vehicular storage. c. There shall be no exterior indication of home occupation. The appearance of the dwelling in no way shall be altered, nor shall the occupation be conducted in a manner which would cause the residence to differ from its original residential character, either by the use of colors, materials, construction, lighting or signs. 4934-4914-0613 v1 Page 81 of 134 Exhibit A to Ordinance 991 d. No outdoor storage, parking, or display of vehicles, equipment, materials or supplies related to the home occupation shall be permitted. Exception: one business vehicle, up to one -ton capacity, with signage, used for the home occupation shall be permitted. e No more than one person other than resident(s) of the dwelling shall be employed on -site or report to work at the site of the home occupation except for other employees of licensed child care facilities. This prohibition also applies to independent contractors. £ The home occupation shall not generate vehicular or pedestrian traffic in excess of that which is normally associated with residential uses in the same district. Exceptions for home occupations in a single-family detached residence: i. Child care up to fourteen children. ii. Individual instruction or tutoring, professional services (e.g., tax services, insurance sales, etc.), massage, chiropractor, hairstyling, and consulting provided they serve one client at a time. g. The home occupation shall not create noise, odor, dust, vibration, smoke, electrical disturbance, or any other interference which is detectable to the normal senses beyond the property line or outside the dwelling unit if the occupation is conducted in other than a detached single-family dwelling unit. h. There shall be no excessive use of, or unusual discharge into, any one or more of the following utilities: water, sewers, electrical, garbage, or storm drains. i. Delivery vehicles shall be limited to those types of vehicles which typically make deliveries to single-family neighborhoods, such as the United States Postal Service, United Parcel Service, pickup trucks, and light vans. There shall be no repair of large appliances, internal combustion engines, automobiles, trucks, or motorcycles at the home. k. There shall be no motor power other than electrically operated motors. The horsepower of any single motor shall not exceed one-half horsepower, and the total horsepower of such motors shall not exceed one horsepower. 1. There shall be no cooking or food preparation at the site for the purpose of retail sales from a vehicle and any permitted food preparation shall first receive a permit from the health department. in. Other than normal household quantities, there shall be no hazardous materials on -site. n. Home occupations shall comply with all other applicable city codes and ordinances; o Home occupation business licenses apply to a specific site and owner and shall not be transferable to different persons or to different locations. 4934-4914-0613 v1 Page 82 of 134 Exhibit A to Ordinance 991 2. Content of application. An application for a home occupation authorization shall contain: a. The name, address and telephone number of the applicant; b. A complete written description of the proposed home occupation, including number of persons employed, in the case of child care facilities or consistent with exceptions noted above, amount of floor space occupied, provisions for storage of materials, and number and type of vehicles used. c. A signed statement that the applicant has read and understands the criteria outlined above for a home occupation and agrees to comply with the criteria. 17.07.120 - Kennel Commercial kennels may be permitted in indicated districts only with approval of a conditional use permit and subject to the following provisions. A. The kennel area shall be sound attenuated so the noise level measured at the property line does not exceed standards set for the adjacent use. B. No animal runs, exercise areas, or keeping of the kenneled animals for commercial or noncommercial purposes shall be located within the required setback area. 17.07.130 - Outdoor and Sidewalk Cafe A. General Provisions. Permit Required. Outdoor dining on a public sidewalk may be permitted in designated districts only with approval of an administrative permit and subject to the following provisions. A revocable license shall also be required if the activity is located in the public right-of-way. 2. Prohibited Locations. Outside dining will not be permitted on sidewalks designated as bicycle paths. Permit Transfer. A revocable license may be transferred to a subsequent operator of the same establishment subject to approval by the city engineer and payment of a revocable license transfer fee established by the city council. Prior to approval of the transfer the city engineer may modify the terms of the permit as deemed appropriate to protect public health, safety and welfare. 4. Zoning Requirements. A revocable license may be processed concurrently with the administrative permit. Conditions of Approval. The city engineer shall have the authority to apply conditions to the approval of a revocable license as appropriate to ensure compliance with the provisions of this policy. B. Development Standards. Horizontal Clearance: A clear, continuous pedestrian path not less than six feet in width shall be required for sidewalk cafes. The city engineer may require more than six feet if necessary to protect the public safety. This requirement may be modified at the discretion of the city engineer in locations where unusual circumstances exist and where public safety would not be jeopardized. 4934-4914-0613 v1 Page 83 of 134 Exhibit A to Ordinance 991 2. Setbacks from corners, streets and alleys: When an outdoor dining area is located at a street corner, all furniture, barriers, etc. over three feet in height must be located outside of the clear vision zone for that street corner. When an outdoor dining area is located adjacent to a driveway or an alley, a five-foot setback shall be maintained from the driveway or alley. These requirements may be modified at the discretion of the city engineer in locations where unusual circumstances exist and where public safety would not be jeopardized (e.g., the sidewalk adjacent to the proposed outdoor dining areas is wider than usual or the perimeter of the building has an unusual configuration). 3. Extension to Adjacent Properties. Subject to approval of the city engineer, an outdoor dining area may extend onto the sidewalk in front of an adjacent business with the written consent of both the adjacent business owner and property owner. C. Barriers. 1. Establishments that serve alcoholic beverages in the outdoor dining area shall provide a physical barrier that meets the requirements of this subsection and of the Alcoholic Beverage Control Board. 2. Barriers should compliment the building facade as well as any street furniture and be somewhat transparent (such as wrought iron) and shall be able to withstand inclement weather. 3. Barriers and furniture shall be removed at the end of each business day unless otherwise approved by the city engineer. 4. The height of any barrier shall not exceed thirty-six inches. D. Awnings and Umbrellas. The use of awnings over the outdoor dining area and removable table umbrellas may be permitted, provided they do not interfere with street trees or are located within the clear vision zone. No portion of an awning or umbrella shall be less than eight feet above the sidewalk. Awnings may extend up to five feet from the building front or cover up to fifty percent of the outdoor dining area, whichever is less. Awnings shall have no support posts located within the public right- of-way. A building permit must be obtained prior to installation of an awning. A revocable license shall be required for awnings projecting into the public right-of-way. E. Lighting. Outdoor lighting fixtures should compliment the style of the building. Lighting fixtures shall not be glaring to motorists or pedestrians on the adjacent right- of-way, and shall illuminate only the outdoor dining area. Outdoor lighting may be installed on the facade of the building. Electrical fixtures shall not be permitted in the public right-of-way. Lighting shall be subject to an electrical permit from the building department. Battery operated lamps or candles will be permitted. Extension cords shall not be used in place of permanent wiring. F. Design. The design, material, and colors used for chairs, tables, umbrellas, awnings and other fixtures should compliment the architectural style and colors of the building facade and street furniture. G. Heaters. Portable propane heaters may be allowed within the outdoor dining area as approved by the fire marshal. 4934-4914-0613 v1 Page 84 of 134 Exhibit A to Ordinance 991 H. Furniture Removal. When the establishment stops serving for the day and patrons already seated in it leave, further seating in the outdoor dining area shall be prohibited and the outdoor dining furniture shall be removed from the right-of-way unless otherwise approved in the revocable license. 17.07.140 - Recreational Courts A. Permanent private recreational courts may be permitted with approval of an administrative permit subject to the following provisions, except as modified by a conditional use permit. B. The maximum height of fences enclosing recreational courts shall be six feet, unless a conditional use permit is obtained allowing a greater height. C. Recreational courts shall be set back a minimum of ten feet from side and rear property lines. D. All lighting shall be: Designed, constructed, mounted, and maintained such that the light source is cut off when viewed from any point above five feet. 2. Used only between the hours of seven a.m. and ten p.m. E. The surface of any recreational court shall be designed, painted, colored, and/or treated reduce reflection from any lighting thereon. F. The above standards shall be considered minimum standards. 17.07.150 - Recycling Facility. A. Reverse Vending Machine(s). Reverse vending machine(s), as defined in Section 17.04.030 of this title, may be permitted in indicated districts with zoning compliance approval subject to the following provisions. 1. Shall be established in conjunction with a commercial use or community service facility that is in compliance with the zoning, building and fire codes of the city of Rohnert Park; 2. Shall be located within thirty feet of the entrance to the commercial structure and shall not obstruct pedestrian or vehicular circulation; Shall not occupy parking spaces required by the primary use. (Reverse vending machines do not require additional parking spaces for recycling customers); 4. Shall occupy no more than fifty square feet of floor space per installation, including any protective enclosure, and shall be no more than eight feet in height; Shall be constructed and maintained with durable waterproof and rust -proof material; 6. Shall be clearly marked to identify the type of material to be deposited, operating instructions, and the identity and phone number of the operator or responsible person to call if the machine is inoperative; a notice shall be displayed stating that no material shall be left outside of the machine; 4934-4914-0613 v1 Page 85 of 134 Exhibit A to Ordinance 991 7. Shall provide a trash receptacle or receptacles, as needed, in the immediate vicinity of the machine or machines. The receptacle or receptacles shall be a minimum of thirty-two gallons and made of durable waterproof and rustproof material with an attractive exterior. The site shall be maintained in a clean, litter - free condition on a daily basis; Operating hours shall be at least the operating hours of the host use; 9. Shall be illuminated to ensure comfortable and safe operation if operating hours are between dusk and dawn. B. Small collection facility. A small collection facility, as defined in Section 17.04.030 of this title, may be permitted in indicated districts only with approval of a conditional use permit and subject to the following provisions. Shall be established in conjunction with an existing commercial use or community service facility which is in compliance with the zoning, building and fire codes of the city of Rohnert Park; 2. Shall be no larger than five hundred square feet and occupy no more than five parking spaces not including space that will be periodically needed for removal of materials or exchange of containers (see limitation "p" below); Shall be set back at least ten feet from any street line and shall not obstruct pedestrian or vehicular circulation; 4. Shall accept only glass, metals, plastic containers, papers and reusable items. Used motor oil may be accepted with approval of the Rohnert Park fire marshal and in accordance with all state and local regulations; Shall use no power -driven processing equipment except for reverse vending machines; 6. Shall use containers that are constructed and maintained with durable waterproof and rust -proof material, covered when site is not attended, secured from unauthorized entry or removal of material, and shall be of a capacity sufficient to accommodate materials collected and collection schedule; 7. Shall store all recyclable material in containers or in the mobile unit vehicle, and shall not leave materials outside of containers when attendant is not present; Shall provide adequate trash receptacles in the immediate vicinity of the collection facility. The receptacles shall be a minimum of thirty-two gallons and made of durable waterproof and rust -proof material with an attractive exterior. The site shall be maintained free of litter and any other undesirable materials; mobile facilities, at which truck or containers are removed at the end of each collection day, shall be swept at the end of each collection day; 9. Shall not exceed noise levels of sixty dBa as measured at the property line of residentially zoned or occupied property, otherwise shall not exceed seventy dBa; 10. Attended facilities located within one hundred feet of a property zoned or occupied for residential use shall operate only during the hours between 9:00 a.m. and 7:00 p.m.; 4934-4914-0613 v1 Page 86 of 134 Exhibit A to Ordinance 991 11 Containers for the twenty-four hour donation of materials shall be at least thirty feet from any property zoned or occupied for residential use unless there is a recognized service corridor and acoustical shielding between the containers and the residential use; 12. Containers shall be clearly marked to identify the type of materials which may be deposited; the facility shall be clearly marked to identify the name and telephone number of the facility operator and the hours of operation, and display a notice stating that no material shall be left outside the recycling enclosure or containers; 13. The facility shall not impair the landscaping required by local ordinances or by any permit issued pursuant thereto; 14. No additional parking spaces will be required for customers of a small collection facility located at the established parking lot of a host use. One space will be provided for the attendant, if needed; 15. Mobile recycling units shall have an area clearly marked to prohibit other vehicular parking during hours when the mobile unit is scheduled to be present; 16. Occupation of parking spaces by the facility and by the attendant may not reduce available parking spaces below the minimum number required for the primary host use unless all of the following conditions exist: a. The facility is located in a convenience zone or a potential convenience zone as designated by the California Department of Conservation; b. A parking study shows that existing parking capacity is not already fully utilized during the time the recycling facility will be on the site; c. The permit will be reconsidered at the end of twelve months. A reduction in available parking spaces in an established parking facility may then be allowed as follows: For a commercial host use: Number of Available Parking Spaces Maximum Reduction 0-25 0 26-35 2 36-49 3 50-99 4 100+ 5 For a community facility host use: A maximum five spaces reduction will be allowed when not in conflict with parking needs of the host use. 17. If the permit expires without renewal, the collection facility shall be removed from the site on the day following permit expiration. 4934-4914-0613 v1 Page 87 of 134 Exhibit A to Ordinance 991 C. Large collection facility. A large collection facility, as defined in Section 17.04.030 of this title, may be permitted in indicated districts only with approval of a conditional use permit and subject to the following provisions. 1. Facility does not abut a property zoned or planned for residential use; 2. Facility shall be screened from the public right-of-way by operating in an enclosed landscaping; Setbacks and landscape requirements shall be those designated for the zoning district in which the facility is located; 4. All exterior storage of material shall be in sturdy containers that are covered, secured, and maintained in good condition. Storage containers for flammable material shall be constructed of non-flammable material. Used oil may be accepted with approval of the Rohnert Park fire marshal and in accordance with state and local regulations. Oil storage must be in containers approved by the Rohnert Park fire marshal. No storage, excluding truck trailers and overseas containers, will be visible above the height of the fencing; Adequate trash receptacles shall be provided in the immediate vicinity of the collection facility. The receptacles shall be a minimum of thirty-two gallons and made of durable waterproof and rust -proof material with an attractive exterior. The site shall be maintained free of litter and any other undesirable materials; and, site shall be cleaned of loose debris on a daily basis; 6. Space shall be provided on site for six vehicles or the anticipated peak customer load, whichever is higher, to circulate and to deposit recyclable materials, except where the planning commission determines that allowing overflow traffic above six vehicles is compatible with surrounding businesses and public safety; 7. One parking space shall be provided for each commercial vehicle operated by the recycling facility. Parking requirements shall be as provided for in the zone, except that parking requirements for employees may be reduced when it can be shown that parking spaces are not necessary such as when employees are transported in a company vehicle to a work facility; Noise levels shall not exceed sixty dBa as measured at the property line of residentially zoned or developed property, or otherwise shall not exceed seventy dBa; 9. If the facility is located within five hundred feet of property zoned, planned or occupied for residential use, it shall not be in operation between 7:00 p.m. and 7:00 a.m.; 10. Any containers provided for after-hours donation of recyclable materials will be at least fifty feet from any property zoned or occupied for residential use, shall be of sturdy, rust -proof construction, shall have sufficient capacity to accommodate materials collected, and shall be secured from unauthorized entry or removal materials; 11. Containers shall be clearly marked to identify the type of material that may be deposited, the name and phone number of the facility operator, and the hours of 4934-4914-0613 v1 Page 88 of 134 Exhibit A to Ordinance 991 operation; facility shall display a notice stating that no material shall be left outside recycling containers; 12. Power -driven processing, including aluminum foil and can compacting, baling, plastic shredding, or other light processing activities necessary for efficient temporary storage and shipment of material, may be permitted if approved by the planning commission; 13. Landscaping and irrigation plan shall be approved by the planning and community development director. D. Light processing facility. A light processing facility, as defined in Section 17.04.030 of this title, may be permitted in indicated districts only with approval of a conditional use permit and subject to the following provisions. 1. Facility does not abut a property zoned, developed, or planned for residential use; 2. Processors shall operate in a wholly enclosed building except for incidental storage, or: a. Within an area enclosed on all sides by a solid fence not less than eight feet in height and landscaped on all street frontages; b. Located at least one hundred fifty feet from property zoned or planned for residential use; 3. Power -driven processing shall be permitted, provided all noise level requirements are met; 4. A light processing facility shall be no larger than forty-five thousand square feet and shall have no more than an average of two outbound truck shipments of material per day and may not shred, compact or bale ferrous metals other than food and beverage containers; 5. Used motor oil may be accepted with approval of the Rohnert Park fire marshal and in accordance with state and local regulations; 6. Landscaping and irrigation plan shall be approved by the planning and community development director. 7. All exterior storage of material shall be in study containers or enclosures that are covered, secured, and maintained in good condition. Storage containers for flammable material shall be constructed of nonflammable material. Oil storage must be in containers approved by the Rohnert Park fire marshal. No storage, excluding truck trailers and overseas containers, will be visible above the height of the fencing; 8. Site shall be maintained free of litter and any other undesirable materials, and shall be cleaned of loose debris on a daily basis and will be secured from unauthorized entry and removal of materials when attendants are not present; 9. Space shall be provided on site for the anticipated peak load of customers to circulate, park and deposit recyclable materials. If the facility is open to the public, space shall be provided for a minimum of ten customers or the peak load, 4934-4914-0613 v1 Page 89 of 134 Exhibit A to Ordinance 991 which ever is higher, except where the planning commission determines that allowing overflow traffic is compatible with surrounding businesses and public safety; 10. One parking space shall be provided for each commercial vehicle operated by the processing center. Parking requirements shall otherwise be as mandated by the zone in which the facility is located; 11. Noise levels shall not exceed sixty dBa as measured at the property line of residentially zoned, developed or occupied property, or otherwise shall not exceed seventy dBa; 12. If the facility is located within five hundred feet of property zoned, developed, or planned for residential use, it shall not be in operation between 7:00 p.m. and 7:00 a.m. The facility will be administered by on -site personnel during the hours the facility is open; 13. Any containers provided for after-hours donations of recyclable materials will be at least fifty feet from any property zoned, developed, or planned for residential use; shall be of sturdy, rust -proof construction; shall have sufficient capacity to accommodate materials collected; and shall be secured from unauthorized entry or removal of materials; 14. Containers shall be clearly marked to identify the type of material that may be deposited, the name and number of the facility operator, and the hours of operation; facility shall display a notice stating that no material shall be left outside the recycling containers; 15. No dust, fumes, smoke, vibration or odor above ambient level may be detectable on neighboring properties. 17.07.160 - Small Animals 4-H, FFA and other youth organizations' animal husbandry projects are permitted without limitation of parcel size and spacing provided a letter of project authorization is first submitted by the project advisor to the planning and community development director. Furthermore, the applicant shall obtain a copy of and comply with all conditions stipulated by the city relative to number of animals and setbacks from adjacent property lines. Pot-bellied pigs shall be subject to the approval of a conditional use permit. 17.07.170 - Small Wind Energy Systems A. Purpose and intent. The purpose and intent of this section is to comply with California Government Code Section 65892.13 which encourages local governmental agencies to adopt zoning standards which enable construction of small wind energy systems for on -site home, farm and small commercial use. B. Definitions. For the purposes of this section, the following words, phrases, and terms shall have the meanings set forth herein. Words not defined shall be given their common and ordinary meaning. "Small wind energy system" means a wind energy conversion system consisting of a wind turbine, a tower and associated control or conversion electronics, which has a 4934-4914-0613 v1 Page 90 of 134 Exhibit A to Ordinance 991 rated capacity that does not exceed the allowable rated capacity under the Emerging Renewables Fund of the Renewables Investment Plan administered by the California Energy Commission and which will be used primarily to reduce on -site consumption of utility power. "Tower height" means the height above grade of the fixed portion of the tower, excluding the wind turbine. C. Applicability. A conditional use permit is required for all small wind energy systems, in compliance with Section 17.25 Article I of this title. All proposed small wind energy systems shall also require environmental review in accordance with the California Environmental Quality Act. D. Application requirements. A conditional use permit application for a small wind energy system shall include all information and materials required by Section 17.25.012 of this title, and the following: Standard drawings and an engineering analysis of the system's tower, showing compliance with the Uniform Building Code (UBC), and certification by a California -licensed professional mechanical, structural, or civil engineer. A "wet stamp" shall not be required on the drawings and analysis if the application demonstrates that the system is designed to meet the most stringent wind requirements (UBC wind exposure D), the requirements for the worst seismic class (UBC Seismic 4), and the weakest soil class, with a soil strength of not more than one thousand pounds per square foot. 2. A line drawing of the electrical components of the system in sufficient detail to allow for a determination that the manner of installation conforms to the National Electric Code. 3. Information demonstrating that the system will be used primarily to reduce on -site consumption of electricity. 4. Evidence that the provider of electric utility service to the site has been informed of the applicant's intent to install an interconnected customer -owned electricity generator, unless the applicant intends, and so states in the application, that system will not be connected to the electricity grid. 5. Evidence that the proposed height of the windmill tower does not exceed the height recommended by the manufacturer or distributor of the system. E. Site development criteria. The following development standards shall apply to the development of all new small wind energy systems within the city of Rohnert Park: 1. Minimum parcel size. A small wind energy system shall only be located on a parcel that is a minimum one acre in size. 2. Spacing and collocation. A small wind energy system shall not be located on a parcel that is: a. Within a scenic corridor identified by the community design element of the city general plan or a scenic highway corridor designated pursuant to Article 4934-4914-0613 v1 Page 91 of 134 Exhibit A to Ordinance 991 2.5 (commencing with Section 260) of Chapter 2 of Division I of the Streets and Highways Code; b. Subject to a conservation easement established in compliance with Civil Code Section 815 and following, that does not specifically authorize wind energy conversion systems; or C. Subject to an open space easement established in compliance with Government Code Section 51070 and following, that does not specifically authorize wind energy conversion systems. 3. Setback requirements. A windmill shall not be located closer to a property line than the height of the tower; provided that it also complies with any applicable fire setback requirements. 4. Height limit. A small wind energy system tower shall not exceed a maximum height of sixty-five feet on a parcel less than five acres, or a maximum height of eighty feet on a parcel of five acres or more; provided that, in all cases, the system shall comply with all applicable Federal Aviation Administration (FAA) requirements, including subpart B (commencing with Section 77.11) of Part 77 of Title 14 of the Code of Federal Regulations regarding installations close to airports, and the State Aeronautics Act (Part I (commencing with Section 21001) of Division 9 of the Public Utilities Code). 5. Turbine. The turbine proposed for the system shall have been approved by the California Energy Commission (CEC) as qualifying under the Emerging Renewables Fund of the CEC's Renewables Investment Plan, or certified by a national program recognized and approved by the CEC. 6. Noise. Except during short-term events including utility outages and severe wind storms, a small wind energy system shall be designed, installed, and operated so that noise generated by the system shall not exceed the sixty decibels (dBa), as measured at the closest neighboring inhabited dwelling, or the maximum noise levels established by Section 17.12.030 of this title for the applicable zoning district, whichever is the strictest requirement. F. Discontinuation of use. All equipment associated with a small wind energy system shall be removed within thirty days of the discontinuation of the use and the site shall be restored to its original pre -construction condition. 17.07.180 - Swimming Pools, Spas and Hot Tubs Swimming pools, spas and hot tubs used solely by persons resident on the site and their guests, provided swimming pool and accessory mechanical equipment shall not be located in a required front or side yard and shall meet the provisions of Chapter 15.36 of the Rohnert Park Municipal Code. 17.07.190 - Vehicular Dealerships/Rental Agencies (including boats, R.V.s, and farm and construction equipment) A. Vehicular dealerships/rental agencies may be permitted in indicated districts only with approval of a conditional use permit and subject to the following conditions. 4934-4914-0613 v1 Page 92 of 134 Exhibit A to Ordinance 991 B. Areas designated for employee and customer parking shall not be used for vehicle, boat, or equipment storage or display. C. A minimum ten -foot landscape and decorative curb strip shall be provided along the street frontage perimeter of all vehicles/boat/equipment display areas. Final design treatment shall be subject to review and approval by the planning and community development director. All parking areas not used for vehicle/boat/equipment display shall be subject to applicable screening requirements. D. All lighting shall comply with the provisions of Section 17.12.050 of this title. E. The operator of the dealership shall load and unload or cause the loading and unloading of vehicles/boats only in conformance with the following: Loading and unloading of vehicles is limited to the hours of 8:00 a.m. to 6:00 p.m. Monday through Saturday, excluding legal holidays. 2. Off-loading shall be on -site, or off -site subject to the approval of the city engineer. Loading and unloading shall not block the ingress or egress of any adjacent property or public right-of-way unless approved by the city engineer. F. Vehicles, boats, R.V.s or equipment to be repaired shall be stored on -site. G. The repair and service facility portion of any vehicle, boat, or equipment dealership shall comply with Section 17.07.200. No vehicle repair work shall occur on the premises of an automobile rental facility unless the rental agency is otherwise permitted and licensed to repair vehicles. H. An adequate on -site queuing area for service customers shall be provided. The queuing area or lanes shall be large enough to hold at least one and a half vehicles for each service bay in the facility. On -site driveways may be used for queuing, but may not interfere with access to required parking spaces. Regular parking spaces may not double as queuing spaces. L Noise control: There shall be no outdoor loudspeaker (e.g., amplified sound). Interior loudspeakers shall produce not more than forty-five dBa at a boundary abutting a residential parcel under normal operating conditions. 2. All noise generating equipment exposed to the exterior shall be muffled with sound absorbing materials to minimize noise impacts on adjacent properties, and shall not be operated before 8:00 a.m. or after 6:00 p.m. if reasonably likely to cause annoyance to abutting properties. Gasoline storage tanks shall meet all applicable state and local health regulations, and shall be constructed and maintained under the same conditions and standards that apply to service stations. K. A security plan shall be approved by the department of public safety. L. The city of Rohnert Park shall be indicated as the point -of -sale for sales conducted within the city. 17.07.200 - Vehicle Repair/Body Shops 4934-4914-0613 v1 Page 93 of 134 Exhibit A to Ordinance 991 A. Vehicle repair facilities may be permitted in indicated districts only with approval of a conditional use permit. B. The site shall be entirely paved except for buildings and landscaping. C. Entrances to individual service bays shall not face public rights -of -way or abutting residential uses or districts. All structures shall be constructed to achieve a minimum standard transmission coefficient (STC) sound rating of 45-50. D. All repair activities and operations shall be conducted entirely within an enclosed building. Outdoor hoists are prohibited. E. Repair facilities performing body and fender work or similar noise -generating activities shall be conducted in fully enclosed structures with walls of concrete block or similar materials and doors in maximum half open position during operating hours. All painting shall occur within a fully enclosed booth. F. The premises shall be kept in a neat and orderly condition at all times and all improvements shall be maintained in a condition of reasonable repair and appearance. No used or discarded automotive parts or equipment or permanently disabled, junked, or wrecked vehicles may be stored outside the main building. G. Exterior parking area shall be used for employee and customer parking only, and not for the repair or finishing work or long term (over seventy-two hours) storage of vehicles. Vehicles to be repaired shall be stored on -site. H. Vehicle sales shall be subject to the same provisions as vehicular dealerships/rental facilities. 17.07.230 - Short -Term Rental A. Short-term rentals as described in Section 17.04.030 (Definitions) are permitted by administrative use permit in all residential districts per Section 17.06.030. B. Permit Required. No person shall establish, operate or maintain a short-term rental without first obtaining a valid administrative use permit (See RPMC § 17.25.050 et seq.) for operation of a short-term rental. C. Short-term rentals are distinct from bed and breakfast inns as described in Section 17.07.040. D. Short-term rentals are prohibited in accessory dwelling units and accessory structures. E. Short-term rentals shall be subject to the following conditions: No more than one bedroom of a primary dwelling unit shall be rented, let, or leased as a short-term rental. 2. The short-term rental shall be rented for no more than fourteen consecutive days. The owner/operator of an approved short-term rental shall be required to obtain and maintain a city business license prior to operation of a short-term rental. 4. All applications for short-term rentals shall include the property owner's authorization. 4934-4914-0613 v1 Page 94 of 134 Exhibit A to Ordinance 991 Short-term rentals are subject to the city's transient occupancy tax. The person in whose name the administrative use permit (referenced in Section 17.07.230(B)) is issued, shall be responsible for compliance with the city's transient occupancy tax regulations as described in Chapter 3.24 (Transient Occupancy Tax). 6. No on -site exterior signage of any kind shall be allowed in conjunction with the short-term rental. 7. In every advertisement for the short-term rental, the owner/operator shall include the city issued permit number. 8. All short-term rentals must provide smoke and carbon monoxide detectors in compliance with the Rohnert Park Building Code for new construction. 9. The short-term rental shall comply with all applicable sections of the Rohnert Park Municipal Code. Any violation of this section or of the Rohnert Park Municipal Code will be considered a violation of the administrative use permit. 10. The host (owner/operator) shall provide a written manual to guests providing important contact numbers, a copy of this RPMC code section, parking limitations, and other helpful information to minimize conflict within the neighborhood. 11. The host (owner/operator) shall maintain a liability insurance policy that covers this use. 27. Chapter 17.08 is hereby added to the Rohnert Park Municipal Code as follows: "Chapter 17.08 — HOUSING REGULATIONS 17.08.010 - Inclusionary Housing. A. Purpose. The purpose of this chapter is to: (1) implement the goals and objectives of the housing element of the city of Rohnert Park, (2) provide housing affordable to persons of very low, low and moderate income (3) mitigate the housing impacts caused by new residential development in the city of Rohnert Park, and (4) establish an inclusionary housing requirement or an in -lieu fee for developers of for -sale residential development projects and a fee requirement for rental residential development projects. The inclusionary requirements and/or fees required by this chapter do not replace other regulatory, development and processing fees or exactions, funding required pursuant to a development agreement or reimbursement agreement, assessments charged pursuant to special assessments or benefit assessment district proceedings, etc., unless so specified. B. Definitions. For the purposes of this chapter, the following words, phrases, and terms shall have the meanings set forth herein. Words not defined shall be given their common and ordinary meaning. 4934-4914-0613 v1 Page 95 of 134 Exhibit A to Ordinance 991 "Affordable rent" means the maximum monthly rent an owner may charge for an allocated unit in accordance with Section 50053 of the California Health and Safety Code, less the appropriate allowance for utilities. "Affordable sales price" means the maximum purchase price that will be affordable to the specified target income household. A maximum purchase price shall be considered affordable only if the owner -occupied monthly housing payment is equal to or less than one -twelfth of thirty percent of income for the specified target income household. Affordable sales price shall be based on presumed occupancy levels of one person in a studio unit, two persons in a one bedroom unit, three persons in a two bedroom unit, and one additional person for each additional bedroom thereafter. "Affordable units" means those dwelling units which are required to be rented at affordable rents or purchased at an affordable sales price to specified households. "Annual household income" means the combined gross income for all adult persons living in a dwelling unit as calculated for the purpose of the Section 8 program under the United States Housing Act of 1937, as amended, or its successor. "Building permit" means a permit issued pursuant to Chapter 15.08 of Title 15 of the Rohnert Park Municipal Code. 'Building official' means the chief building official of the city of Rohnert Park, or the designee of such individual. "Concession" or "incentive" shall have the same meaning and applicability as set forth in Government Code Section 65915. Concessions and incentives may include, at the discretion of the city, any of the following: (1) a reduction in site development standards, or a modification of zoning requirements or architectural design requirements which exceed the minimum building standards approved by the State, including but not limited to minimum lot size, open space, yard, landscape maintenance, fencing, utility undergrounding, sidewalk, right-of-way dedication (not including curb -to -curb street width standards), parking and/or setback requirements; (2) approval of mixed use zoning in conjunction with the housing project if the non-residential uses will reduce the cost of the residential development and if the city determines that the non-residential uses are compatible with both the housing project and the existing or planned development in the area in which the housing project will be located; or (3) other regulatory incentives or concessions proposed by the developer which the developer shows will result in identifiable cost reductions, including but not limited to a waiver, reduction and/or reimbursement of taxes and fees which otherwise would be imposed on the project. "Construction costs" means the estimated cost per square foot of construction, as established by the building department of the city of Rohnert Park for use in the setting of regulatory fees and building permits, multiplied by the total square footage, minus the garage floor area, to be constructed. 4934-4914-0613 v1 Page 96 of 134 Exhibit A to Ordinance 991 "Developer" means every person, firm, or corporation constructing, placing, or creating residential development directly or through the services of any employee, agent, independent contractor or otherwise. "Dwelling unit" shall have the meaning set forth in Chapter 17.04 of Title 17 of the city of Rohnert Park Municipal Code. "For -sale residential development project" means a residential development project, or portion thereof, whose units are sold to individual home owners. "Housing in -lieu fee" means the fee established for for -sale residential development projects that can be paid in lieu of constructing affordable units. "Low-income households" means those households with incomes of up to eighty percent of median income. "Market rate units" means those dwelling units in a residential development project which are not affordable units. "Median income" means the median income, adjusted for family size, applicable to Sonoma County as published annually pursuant to Title 25 of the California Code of Regulations, Section 6932 (or its successor provision) by the United States Department of Housing and Urban Development. "Moderate income households" means those households with incomes of up to one hundred twenty percent of median income. "Owner -occupied monthly housing payment" means the sum equal to the principal, interest, property taxes, homeowner's insurance and homeowner's association dues paid on an annual basis divided by twelve. "Rental affordable housing fee" means the fee established for rental residential development projects that is paid to offset the impacts of a rental residential development project. "Rental residential development project" means a residential development project, or portion thereof, owned by one or more entities whose units are rented to tenants. "Residential development project" or "residential project" means a project for the construction or placement of any dwelling unit in a permanent location, or the subdivision of land which is planned, designed, or used for the following land use categories: a. Single-family residential: This category consists of single-family detached units and duplexes. b. Multi -family residential: This category consists of buildings containing three or more dwelling units and mobile home parks. 4934-4914-0613 v1 Page 97 of 134 Exhibit A to Ordinance 991 "Very low-income households" means those households with incomes of up to fifty percent of median income. C. For -sale residential development projects: Inclusionary requirements. 1. In a for -sale residential development project of over fifty (50) units, at least fifteen percent of all new dwelling units shall be affordable, and shall be constructed and completed not later than the related market rate units. For a for -sale residential development project of fifty (50) units or less, which is not part of a larger project, the developer may elect, at his or her option, to construct fifteen percent of the units as affordable as provided herein, or to pay the in -lieu fee specified in Section 17.08.010(F). 2. One half of the affordable units shall be affordable to low-income households and the other half shall be affordable to moderate -income households. Where the number of required affordable units is an odd number, the number of units affordable to moderate income households may be one greater than the number affordable to low income households. 3. For fractions of required affordable units, the developer may elect, at his or her option, to construct the next higher whole number of affordable units, perform an alternative equivalent action, which has received the approval of council pursuant to Section 17.08.010(D) or pay the in -lieu fee specified in subsection 17.08.010(F) for such fraction. 4. If a developer elects to make all of the units required to be affordable to moderate -income households, affordable to median -income households, low-income households, or very -low income households, the developer shall be entitled to an additional density bonus of five percent for the proposed development. 5. Affordable units shall be comparable in number of bedrooms, exterior appearance and overall quality of construction to market rate units in the same residential project. While the square footage of affordable units and interior features may not be equivalent to those in market rate units in the same residential project, all features shall be of good quality and consistent with contemporary standards for new housing. 6. Affordable units shall be dispersed throughout the residential project unless an alternative design, which furthers affordable housing opportunities, approved by the City Council. 7. Every discretionary permit for a for -sale residential development project approved after the effective date of this chapter shall contain a condition detailing the method of compliance with this chapter. 8. Prior to the issuance of building permits for the affordable units, regulatory agreements, resale restrictions, deed restrictions, deeds of trust and/or other documents, in a form approved by the City Manager and City Attorney must be recorded against parcels having such affordable units. The agreements should include the following terms: a. The term of any and all agreements shall be a minimum of ninety-nine (99) years. b. The maximum sales price of any affordable unit shall not exceed an affordable sales price. c. The resale restrictions shall provide that in the event of the sale of an affordable unit, the city shall have the right to purchase or assign its right to purchase such unit at an affordable sales price. d. The current owner may be required to pay a transfer fee for any change of ownership during the term of the agreement. 4934-4914-0613 v1 Page 98 of 134 Exhibit A to Ordinance 991 D. For -sale Residential Development Project: Alternative equivalent action. 1. A developer of a for -sale residential development project may propose to meet the requirements of Section 17.08.010(C)) by an alternative equivalent action, subject to the review and approval by the city council. An alternative equivalent action shall be considered on a case -by -case basis and may be approved at the city council's sole discretion, if the council determines that such alternative action will further compliance with city's adopted housing element to an equal or greater extent than compliance with the express requirements of subsection Section 17.08.010(C). 2. An alternative equivalent action may include, but is not limited to, donation of vacant land suitable for housing to a non-profit housing developer, transfer of inclusionary unit credits, construction of affordable units on another site, enforcement of required rental/sales price restrictions on existing market -rate dwelling units, and/or development of second dwelling units. a. Land donation. An applicant may donate land to a non-profit housing developer in place of actual construction of required affordable units upon approval of the city council. The dedicated land must be appropriately zoned, buildable, free of toxic substances and contaminated soils. It must be large enough to accommodate the number of required affordable units as indicated by a conceptual development plan. The land that is donated shall include lots that are fully improved with infrastructure, adjacent utilities, and grading, and fees paid. b. Transfer of inclusionary unit credits. The requirements of this section may be satisfied by acquiring inclusionary unit credits that are transferable from one residential development project to another. The city council may approve issuance of a specified number of credit certificates for that number of affordable units provided by a particular residential development project in excess of the minimum number required for the project. Credit certificates shall be issued for specific income categories and may only be used to satisfy the requirements for affordable units within that same income category. All credit transfers must be approved by the City Manager and documented in a form suitable to the City Attorney. c. Second dwelling units. Not more than fifty percent of the requirements of this section may be satisfied through the development of second dwelling units at a ratio of two second dwelling units counted as one affordable housing unit. All second units counted toward meeting the affordable unit requirement shall be subject to the provisions of Section 17.08.010(C)(8). Second dwelling units shall only be allowed for meeting the affordability requirements for very -low and low-income households. E. Affordable housing concessions or incentives. 1. For -sale residential projects which meet or exceed the requirements specified in 17.08.010(C) and/or for rental residential projects that propose to include affordable units within the project, the city council may consider, in its sole discretion, the provision of the following additional concessions or incentives identified in Government Code Section 65915 which are consistent with state law and the housing element of the city of Rohnert Park general plan. a. An additional density bonus or other incentives of equal financial value subject to the city council's review and approval. 4934-4914-0613 v1 Page 99 of 134 Exhibit A to Ordinance 991 b. Waiver or modification of city standards that have a direct impact on reducing total project costs while remaining consistent with the latest edition of the California Building Code. The developer shall be responsible for documenting that the waiver or modification is necessary for the feasibility of the residential development project and is consistent with all applicable provisions of the California Building Code. c. Provision of direct financial assistance in the form of a loan or grant using trust fund or other appropriate available funds subject to the recommendation of the city manager. d. Deferral of payment of all city -required fees on market rate units until issuance of a certificate of occupancy. e Any additional concessions or incentives consistent with state law and the housing element of the city of Rohnert Park general plan. F. Housing In -Lieu Fee. 1. Developers of for -sale residential projects proposing 50 units or less, which are not part of a larger project, and developers of for -sale residential projects with fractional inclusionary housing requirements may elect to pay a residential affordable housing in -lieu fee in the amount set forth by City Council. 2. Unless otherwise preempted by law, the housing in -lieu fee shall be paid prior to the issuance of a building permit. 3. In establishing the residential affordable housing in -lieu fee, the City Council shall consider the affordability gap between development costs and the value of the affordable units, based on income levels. G. Rental Affordable Housing Fee 1. Developers of all new rental residential development projects must pay a rental affordable housing fee in the amount set forth by the City Council. 2. Unless otherwise preempted by law, the rental affordable housing fee shall be paid prior to the issuance of a building permit. H. Exceptions. Section 17.08.010shall not apply to a residential development project which falls into one or more of the following categories: 1. A residential development project to the extent it has received a vested right to proceed without payment of housing impact fees pursuant to state law. 2. Building permits for residential development projects if compliance with this section for such project has already been satisfied including, but not limited to, building permits on newly created lots where the subdivider has built affordable units or otherwise satisfied this section. 3. Any dwelling unit or residential development project which is damaged or destroyed by fire or natural catastrophes so long as the square footage and use of the building remains the same. 4. A residential development project subject to a development agreement that provides for alternative means of addressing the affordable housing requirements of this section, such as an alternative equivalent action. L Adjustment or Waiver Procedures 4934-4914-0613 v1 Page 100 of 134 Exhibit A to Ordinance 991 1. A developer of any project subject to the requirements of 17.08.010 may appeal to the city council for a reduction, adjustment, or waiver of the requirements based upon the absence of any reasonable relationship between the impacts of development and the amount of the fee charged or the inclusionary requirement, as applicable. 2. A developer subject to the requirements of this chapter who has received an approved tentative subdivision or parcel map, use permit or similar discretionary approval and who submits a new or revised tentative subdivision or parcel map, use permit or similar discretionary approval for the same property may appeal for a reduction, adjustment or waiver of the requirements with respect to the number of lots or square footage of construction previously approved. 3. Any such appeal shall be made in writing and filed with the city clerk not later than ten calendar days before the first public hearing on any discretionary approval or permit for the development, or if no such discretionary approval or permit is required, or if the action complained of occurs after the first public hearing on such permit or approval, the appeal shall be filed within ten calendar days after payment of the fees objected to. 4. The appeal shall set forth in detail the factual and legal basis for the claim of waiver, reduction, or adjustment. The city council shall consider the appeal at the public hearing on the permit application or at a separate hearing within sixty calendar days after the filing of the appeal, whichever is later. The appellant shall bear the burden of presenting substantial evidence to support the appeal including comparable technical information to support appellant's position and shall bear the cost of the appeal. 5. No waiver shall be approved by the city council for a new tentative subdivision or parcel map, use permit or similar discretionary approval on property with an approved tentative subdivision or parcel map, use permit or similar discretionary permit unless the council finds that the new tentative subdivision or parcel map, use permit or similar discretionary approval is superior to the approved project both in its design and its mitigation of environmental impacts. The decision of the council shall be final. If a reduction, adjustment, or waiver is granted, any change in the project shall invalidate the waiver, adjustment, or reduction of the fee or inclusionary requirement. Use of Affordable Housing Fees 1. All rental affordable housing fees and in -lieu fees shall be deposited into a segregated account and all expenditures of these funds shall be documented and included in an annual report which shall be available for public inspection. 2. Fee and in -lieu fee payments, together with any interest earnings on such monies, shall be used in accordance with and in support of activities to implement the city's adopted housing element and increase, improve and maintain the supply of housing affordable to very low, low and moderate income households. The affordable housing funds may be expended for the benefit of both rental and for -sale housing. Allowable activities shall include: a. Acquisition of property and property rights; b. Direct expenditure for capital projects or incidental noncapital expenditures, related to capital projects, including, but not limited to, construction and rehabilitation of new and existing affordable housing stock; c. Reimbursement to the city for eligible costs if funds were advanced by the city from other sources; 4934-4914-0613 v1 Page 101 of 134 Exhibit A to Ordinance 991 d. Reimbursement of developers or property owners who have been required or permitted to install facilities which are beyond that which can be attributed to a specific development; e. Subsidies and counseling for qualifying households; f. Assistance to other governmental entities, private organizations or individuals to expand affordable housing opportunities for qualifying households; and g. Reasonable administrative expenses not reimbursed through processing fees, including reasonable consultant and legal expenses related to the establishment and/or administration of the residential affordable housing fund and reasonable expenses for administering the process of calculating, collecting, and accounting for the fees and any deferred city fees authorized by this section. K. Enforcement Provisions. 1. It is unlawful, a public nuisance and a misdemeanor for any person to sell or rent an affordable unit at a price or rent exceeding the maximum allowed under this chapter or to a household not qualified under this chapter, and such person shall be subject to a five hundred dollar fine per month from the date of original noncompliance until the affordable unit is in compliance with this section. 2. The Rohnert Park city attorney's office or the Sonoma County district attorney, as appropriate, shall be authorized to abate violations of this chapter and to enforce the provisions of this chapter and all implementing regulatory agreements and resale controls placed on affordable units by civil action, injunctive relief, and any other proceeding or method permitted by law. 3. The remedies provided for herein shall be cumulative and not exclusive and shall not preclude the city from any other remedy or relief to which it otherwise would be entitled under law or equity. 17.08.020 - Density Bonus. A. Purpose. This section shall apply to any housing development project that is eligible to receive a density bonus pursuant to the State Density Bonus Law. B. Applicability. This section shall apply to any housing development project that is eligible to receive a density bonus pursuant to the State Density Bonus Law. C. Definitions. The following terms are defined for purpose of this section: "Affordable units" means the proposed housing units available for rent or sale to households pursuant to the State Density Bonus Law, as defined herein. "Base units" means the total number of units in a housing development, not including units added through a density bonus pursuant to this section. "Concession" shall have the same meaning as the term "concession or incentive" pursuant to the State Density Bonus Law, as defined in Government Code Section 65915 subdivision (k), as may be amended. 4934-4914-0613 v1 Page 102 of 134 Exhibit A to Ordinance 991 "Housing development" shall have the same meaning as the term "housing development" pursuant to the State Density Bonus Law, as defined in Government Code Section 65915 subdivision (i), as may be amended. "Identifiable and actual cost reduction to provide for affordable housing cost" means a reasonably quantifiable cost reduction that would be achieved for a housing development through a concession. "Maximum allowable residential density" means the maximum residential density allowed for a housing development under this section and the land use element of the general plan. If the density allowed under Title 17 of the Rohnert Park Municipal Code is inconsistent with the density allowed under the land use element of the general plan, the general plan density shall prevail. For purposes of this definition, residential density shall be calculated based upon the gross acreage of a housing development. If a housing development is proposed to be located on any property without a defined dwelling units per acre standard, the maximum allowable residential density shall be the base density as established by the applicant pursuant to Section 17.08.020(E)(12). "Reasonable documentation to establish eligibility for a concession" means a credible written explanation or other documentation demonstrating to the reasonable satisfaction of the development services director or designee that a concession will achieve an identifiable and actual cost reduction to provide for affordable housing cost. "State Density Bonus Law" means California Government Code Section 65915, et seq, as the same may be renumbered or amended. D Adoption of State Density Bonus Law. The State Density Bonus Law is hereby adopted by reference. The development service director shall have the authority to prepare, adopt, and periodically update administrative guidelines consistent with this division and State Density Bonus Law, without further action of the planning commission or city council, to reflect changes in state law. E. Application requirements. An applicant requesting a density bonus pursuant to State Density Bonus Law shall submit the following information as part of an application or application for a housing development: 1. A project summary table demonstrating the basis under the State Density Bonus Law on which the applicant is requesting a density bonus, including the maximum allowable density permitted by the zoning and general plan designations excluding any density bonus; base units; proposed number of affordable units by income level; proposed bonus percentage; total number of dwelling units; residential gross floor area and total gross floor area proposed; density per acre; proposed number of parking spaces; and unit and bedroom counts and unit types for the purpose of calculating parking requirements; 2. A preliminary site plan, drawn to scale, showing the number and location of all proposed units; 3. A legal description of the site; 4. A boundary survey; 4934-4914-0613 v1 Page 103 of 134 Exhibit A to Ordinance 991 5. An identification of the maximum density bonus to which the housing development is entitled on the basis requested; 6. An identification of any concession(s) sought and reasonable documentation consisting of a detailed written statement to establish eligibility for the concession(s). 7. An identification of any waiver(s) sought and a detailed written explanation of why the development standard from which any waiver is sought would have the effect of physically precluding the construction of the housing development at the density and with any concession(s) or parking ratio reduction sought. 8. If the housing development is proposed on any property that includes a parcel or parcels with existing dwelling units or dwelling units that have been vacated or demolished in the five-year period preceding the application, an explanation of how the project meets the State Density Bonus Law's replacement housing requirements, if applicable, set forth in Government Code Section 65915 subdivision (c)(3), as may be amended. 9. If the density bonus is requested for a land donation, the location of the land to be dedicated, proof of site control and reasonable documentation that each of the requirements pursuant to State Density Bonus Law, set forth in Government Code Section 65915 subdivision (g), as may be amended, can be met. 10. If the density bonus or concession requested is based all or in part on the inclusion of a child-care facility, a written summary addressing the eligibility requirements pursuant to State Density Bonus Law, as set forth in Government Code Section 65915 subdivision (h), as may be amended, have been met. 11. If the density bonus or concession is based all or in part on the inclusion of affordable units as part of a condominium conversion, written summary addressing the eligibility requirements pursuant to State Density Bonus Law, set forth in Government Code Section 65915.5, as may be amended, have been met. 12. If the housing development is proposed to be located on any property that includes a parcel or parcels for which no maximum density is established by the general plan or zoning, then the applicant shall determine a base density by determining the maximum number of units that could be provided by a hypothetical housing development consistent with all applicable development standards. The average unit size for the hypothetical housing development shall be at least as large as the average unit size for the housing development proposed. The application for a density bonus shall include a table with calculations and diagrams for the hypothetical housing development used to determine the base density. F. Application Review Procedure. I. The development services director shall process the density bonus application concurrently with all other applications required for the housing development. The development services director shall provide the applicant with notice whether the application is complete consistent with Government Code Section 65943. 2. At the time the application is deemed complete, the development services director shall provide the applicant with a determination regarding the amount of density 4934-4914-0613 v1 Page 104 of 134 Exhibit A to Ordinance 991 bonus and the parking ratio for which the housing development is eligible and whether adequate information has been submitted for the development services director to make a determination regarding any requested concessions and waivers. 3. If the proposed housing development would be inconsistent with the State Density Bonus Law, then the development services director shall provide the applicant notice describing the inconsistency(ies) pursuant to the Housing Accountability Act, Government Code Section 65589.5. 4. All requests for density bonuses, concessions, parking ratios, or waivers shall be considered and acted upon by the approval body with authority to approve the housing development within the timelines prescribed by Government Code Sections 65950 et seq. The approval body shall grant the request(s) pursuant to State Density Bonus Law if the following findings are met: a. The project is a housing development that qualifies for a density bonus and meets all applicable eligibility requirements; b. The housing development has provided sufficient affordable units or otherwise meets all eligibility requirements; C. If a reduced parking ratio is requested, the housing development meets all eligibility requirements, unless the city makes certain findings pursuant to state density bonus law, as set forth in Government Code Section 65915 subdivision (p)(8), as may be amended; d. If concessions are requested, the housing development meets all eligibility requirements, unless the city makes certain findings pursuant to state density bonus law, as currently defined in Government Code Section 65915 subdivision (d)(1), as may be amended; and e. If waivers are requested, the development standards requested to be waived would physically preclude construction of the housing development at the density and with any concession(s) or parking ratio reduction sought, unless the city makes certain findings pursuant to state density bonus law, as set forth in Government Code Section 65915 subdivision (e)(1), as may be amended. G. Affordability Requirements I . Affordable rental units provided by a housing development to meet State Density Bonus Law requirements shall be subject to an affordable housing agreement recorded against the housing development with a fifty-five (55) year term commencing upon the issuance of certificates of occupancy. The form of the affordable housing agreement shall be approved by the city attorney. 2. For -sale affordable units provided by a housing development to meet State Density Bonus requirements shall be subject to a recorded affordable housing agreement approved as to form by the city attorney commencing upon the issuance of certificates of occupancy. The affordable housing agreement shall, at a minimum, require that: 4934-4914-0613 v1 Page 105 of 134 Exhibit A to Ordinance 991 a. Each for -sale affordable unit shall be sold to an income qualified household at an affordable housing cost, as defined in Section 17.08.010(B); and b. Each for -sale affordable unit shall be sold to the initial purchaser subject to a recorded resale restriction agreement approved as to form by the city attorney, which shall: i. Have a forty-five (45) year term or longer if required by another public financing source or law; ii. Restrict the resale price of the unit to an affordable housing cost, as defined in the resale restriction agreement; and iii. Require that if the unit is sold to a subsequent purchaser during the term of the agreement, the purchaser shall purchase the unit subject to a resale restriction agreement approved as to form by the city attorney with a new forty-five (45) year term or longer if required by another public financing source or law. H. Appeal process Any actions of the approval body relating to the overall project approval shall be subject to the appeal provisions under Chapter 17.25, Article XII. 2. An applicant may initiate judicial proceedings to contest a final decision on an application for a density bonus, incentive or concession, as authorized under Government Code Section 65915. 17.08.030 - Emergency Shelters and Low -Barrier Navigation Centers. A. Unless the context clearly indicates to the contrary, the terms used in this section shall have the same meaning as provided for in Section 17.04.030 of this code. B. Applicability. This section provides standards and guidelines for the siting, development and management of emergency shelters and low barrier navigations centers. C. Standards Specific to Emergency Shelters. An emergency shelter is a permitted or conditionally permitted use within the zones outlined in Chapter 17.06. Emergency shelters must meet the following requirements: Off -Street Parking. Facilities shall have one off-street parking spaces for every employee working during the peak shift. If the requirement applicable to another use within the same zone would require fewer parking spaces for an emergency shelter, that requirement shall apply instead. If multiple requirements meet this provision, the lowest requirement shall apply. 2. Client Waiting / Intake Area. An indoor client waiting/intake area shall be provided, with a floor area not less than 100 square feet. 4934-4914-0613 v1 Page 106 of 134 Exhibit A to Ordinance 991 On -Site Management. On -site management personnel shall be provided continuously from at least one hour before the facility opens to clients until one hour after the last client leaves. 4. Proximity to Other Shelters. There shall be a minimum distance requirement of three hundred feet between such facilities as measured between the closest points on the exterior property lines or area boundaries of the parcels or areas involved. Exterior Lighting. Exterior lighting must be provided at all building entrances and outdoor activity areas, and must be activated between sunset and sunrise of each day. All exterior lighting must comply with Code Section 17.12.050. D. Standards Specific to Low Barrier Navigation Centers. A low barrier navigation center is allowed by -right in mixed -use and nonresidential zones permitting multifamily uses, if it meets the following requirements: Connected Services. The center offers services to connect people to permanent housing through a services plan that identifies services staffing. 2. Coordinated Entry System. The center is linked to a coordinated entry system, so that staff in the interim facility or staff who co -locate in the facility may conduct assessments and provide services to connect people to permanent housing. "Coordinated entry system" means a centralized or coordinated assessment system developed pursuant to Section 576.400(d) or Section 578.7(a)(8), as applicable, of Title 24 of the Code of Federal Regulations, as those sections read on January 1, 2020, and any related requirements, designed to coordinate client intake, assessment, and referrals. 3. Code Compliant. The center complies with Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code. 4. Homeless Management Information System. It has a system for entering information regarding client stays, client demographics, client income, and exit destination through the local Homeless Management Information System, as defined by Section 578.3 of Title 24 of the Code of Federal Regulations. 17.08.040 - Accessory Dwelling Units and Junior Accessory Dwelling Units. A. Accessory dwelling units (ADUs) or junior accessory dwelling unit (JADUs) shall be a permitted use on any lot zoned to allow for single-family or multi -family residential uses, including mixed -use zones, subject to the requirements of this subsection. B. ADUs or JADUs shall not be sold separately from the primary structure on the lot nor shall any subdivision of the land separating the ADU and the primary structure be permitted by the City, except for a separate sale or conveyance as authorized under Government Code Section 66341. No separate sale of a JADU from the primary structure, nor subdivision of the land separating a JADU and the primary structure be permitted by the city. 4934-4914-0613 v1 Page 107 of 134 Exhibit A to Ordinance 991 C. The application for an ADU or JADU shall be considered ministerially without discretionary review or a hearing within sixty days after receiving the application if there is an existing single family or multi -family dwelling on the lot, unless the applicant requests a delay. If the application for the ADU or JADU is proposed in conjunction with an application for a new single-family dwelling or multi -family dwelling, the application will be processed ministerially after the application for such dwelling unit(s) has been acted on. D. General Design Requirements. The following standards shall apply to ADUs or JADUs, unless the Streamlining Provisions and Exemptions set forth in Section 17.08.040(E) are applicable: I. The ADU or JADU shall also comply with any objective standards in the City's adopted design guidelines for residential development. 2. The maximum square footage of interior livable space for either an attached or detached ADU shall be: a. Eight hundred fifty square feet for an ADU with one bedroom or less. b. One thousand square feet for an ADU with two bedrooms or more. c. For an attached ADU over eight hundred square feet constructed on a lot with an existing primary dwelling unit, the total floor area of the attached accessory dwelling unit shall not exceed fifty percent of the floor area of that existing dwelling. 3. For ADUs larger than eight hundred square feet, the ADU together with the primary residence shall not cover more than fifty percent of the lot area. No lot coverage requirement shall be applied to an ADU of eight hundred square feet or less. 4. No passageway shall be required in conjunction with the construction of an ADU. 5. Fire sprinklers are only required in ADUs where they would also be required under this code for the primary dwelling. The construction of an accessory dwelling unit shall not trigger a requirement for fire sprinklers to be installed in any existing dwelling. 6. The following height limits shall apply: a. A height of sixteen feet for a detached accessory dwelling unit on a lot with an existing or proposed single-family or multi -family dwelling unit. b. A height of eighteen feet for a detached accessory dwelling unit on a lot with an existing or proposed single family or multi -family dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high -quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, subject to an additional two feet in height to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit. c. A height of eighteen feet for a detached accessory dwelling unit on a lot with an existing or proposed multi -family, multistory dwelling. 4934-4914-0613 v1 Page 108 of 134 Exhibit A to Ordinance 991 d. A height of twenty-five feet or the height limitation specified in Chapter 17.10 that applies to the primary dwelling, whichever is lower, for an accessory dwelling unit that is attached to a primary dwelling. 7. Any standard that does not allow for the construction of at least one ADU of at least eight hundred square feet that meets four -foot side and rear setback requirements and applicable height limits shall be not be imposed, including any minimum or maximum size for an ADU, any setback requirement (including front yard setback), size based on percentage of the proposed or existing primary dwelling unit, or limits on lot coverage, floor area ratio, open space, lot size, or landscaping. Only the minimum deviation needed to construct an eight hundred square foot ADU shall be considered. 8. Notwithstanding anything in this code to the contrary, any procedural requirement such as zoning clearance or separate zoning review that does not allow for the construction of at least one ADU of at least eight hundred square feet shall not be imposed. E. Streamlining Provisions and Exemptions. Except as provided for in this section no more than one ADU and one JADU shall be permitted per single-family, multi -family or mixed use lot in compliance with all other requirements in this section. Notwithstanding the foregoing limitation or anything in this code to the contrary, the zoning administrator and building official shall cause certificates of zoning compliance and building permits to be ministerially approved for the following projects: 1. For any lot with a proposed or existing single-family dwelling, one attached ADU and one JADU shall be permitted when all of the following apply: a. The ADU or JADU is within the existing or proposed single-family dwelling or accessory structure. The limits of the "existing structure" may include an expansion of not more than one hundred fifty square feet to accommodate ingress and egress. b. The ADU or JADU has exterior access that is separate from the exterior entrance for the proposed or existing single-family dwelling. c. The side and rear setbacks are sufficient for fire and safety. d. The JADU, if applied for, meets all the requirements for JADUs outlined in this section. 2. For a lot with a proposed or existing single family dwelling, one detached ADU shall be permitted when all of the following apply: a. Four -foot side and rear yard setbacks are maintained. b. The total height complies with the requirements of this section. c. The detached ADU may be combined with the JADU, described in Section 17.08.840(E)(1), provided all requirements for JADUs outlined in this section are met. 4934-4914-0613 v1 Page 109 of 134 Exhibit A to Ordinance 991 For a lot with an existing multi -family dwelling, not more than eight detached ADUs, not to exceed the number of existing units on the lot, shall be permitted when all of the following apply: a. Four -foot side and rear yard setbacks are maintained. b. The total height complies with the requirements of this section. . 4. For a lot with a proposed multi -family dwelling, not more than two detached ADUs shall be permitted when all of the following apply: a. Four -foot side and rear yard setbacks are maintained. b. The total height complies with the requirements of this section. Conversion of portions of existing multi -family dwelling structures which are not currently used as livable space (e.g. storage rooms, boiler rooms, attics) shall be permitted to ADUs provided that each ADU complies with state building standards for dwellings. At least one new ADU created from such conversions shall be permitted per existing multi -family structure, up to a maximum of a twenty-five percent increase in the total number of units in the existing structure, to a maximum of eight ADUs. F. Additional Requirements for Junior Accessory Dwelling Units. The maximum interior livable space of a JADU shall be no more than five hundred square feet, and a JADU shall be contained entirely within an existing or proposed dwelling unit except that an expansion to accommodate an entrance may be permitted under Section 17.08.840(E)(1). For purposes of this paragraph, enclosed uses within the residence, such as attached garages, are considered a part of the proposed or existing single-family residence. 2. Utilities may be shared with the primary dwelling unit. 3. A JADU may include interior entry to the main living area. A second interior door may be included for sound attenuation. A separate entrance from the main entrance to the proposed or existing single-family residence is required. 4. A JADU shall include an efficiency kitchen, with the following minimal requirements: a. A sink with a maximum waste line diameter of one and one-half inches; b. A cooking facility with appliances that do not require electrical service greater than one hundred twenty volts, natural gas, or propane gas; and c. A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the dwelling unit. 5. Owner occupancy shall be required for each JADU that has shared sanitary facilities with the primary dwelling. The owner shall reside either in the primary dwelling unit or the newly created JADU. Owner -occupancy shall not be required if the owner is another governmental agency, land trust, or housing organization. 4934-4914-0613 v1 Page 110 of 134 Exhibit A to Ordinance 991 6. Each JADU shall be subject to a deed restriction, in a form approved by the city and recorded prior to issuance of certificate of occupancy, with provisions specifying that: a. If the junior accessory dwelling unit has shared sanitation facilities with the existing structure, owner occupancy of either primary dwelling or JADU shall be required. b. The JADU is restricted to the size and attributes approved by the city. c. A prohibition on sale of the JADU separate from the primary dwelling, and notice to future purchasers regarding the enforcement of this restriction. 4. No JADU shall be rented for a period of fewer than thirty consecutive days. 5. Restrictions requiring that on purchase, any subsequent owner either remove the JADU (including obtaining all required permits) or demonstrate compliance with owner -occupancy requirements specified in this section, except such requirements shall not apply to an owner who is a governmental agency, land trust, or housing organization. G. Parking Requirements. No parking shall be required for a new ADU or JADU. 2. Notwithstanding other provisions of this code, when a garage, carport, or covered parking structure is demolished or converted in conjunction with the construction of an ADU or JADU, there shall be no requirement imposed to replace the off- street parking spaces. H. Capacity, Connection and Impact Fees. Except for the case where an ADU or JADU is constructed within an existing single family dwelling unit in accordance with Section 17.08.840(E)(1), a new, separate or upgraded utility connection may be required between the primary residence/ADU and the public water or sewer utility if site specific conditions necessitate a new connection in order to provide minimum levels of utility service. Connection fee or capacity charges may be calculated proportionate to the burden of the proposed ADU based upon either its square feet, the number of its drainage fixture unit (DFU) values, as defined in the Uniform Plumbing Code adopted and published by the International Association of Plumbing and Mechanical Officials, or any other method that reasonably estimates the proportional impact of the ADU. 2. Before obtaining a certificate of occupancy for an ADU or JADU, the applicant shall demonstrate adequate water and sewer service available to serve the ADU or JADU, as determined by the city engineer. 3. For the purposes of providing services for water, sewer, or power, including a connection fee, a JADU shall not be considered a separate or new dwelling unit. An ADU shall not be considered a new residential use for purposes of calculating connection fees or capacity charges for utilities, including water and sewer service, unless the ADU is constructed with a new single-family dwelling. 4934-4914-0613 v1 Page 111 of 134 Exhibit A to Ordinance 991 4. No impact fee shall be assessed upon the development of an ADU less than seven hundred fifty square feet or any JADU, and impact fees charged for an accessory dwelling unit of seven hundred fifty square feet or more shall be charged proportionately in relation to the square footage of the primary dwelling unit. L No certificate of occupancy for an ADU or JADU shall be issued before a certificate of occupancy has been issued for the primary dwelling. J. No ADU or JADU shall be rented for a period of fewer than thirty consecutive days. K. Enforcement. In addition to other requirements of this code, notices issued to correct a violation of a building standard pertaining to an ADU or JADU shall comply with Section 17980.12 of the Health and Safety Code. 17.08.050-Live/Work. A. Purpose. The purpose of this section is to make new and existing commercial buildings available for joint living and work quarters for individuals and families engaged in art - making, small-scale custom manufacturing and similar creative endeavors. The cultural and economic life of the city is enhanced by the residents regularly engaged in the arts. It is the intent of these regulations to: Allow the reuse of existing buildings as live/work space. 2. Allow for the construction of new buildings specifically designed for live/work. Ensure that the permitted commercial uses shall not be interfered with or compromised by the live/work uses allowed under these regulations. B. Permitted Use. Live/work uses will be permitted in commercial and mixed -use districts only with approval of a conditional use permit and subject to the following provisions, except as modified by a conditional use permit. C. Live/Work Standards. Live/work buildings shall comply with the following standards: 41. The minimum total gross square footage of a live/work space shall be seven hundred fifty square feet. The maximum density for a live/work development is one live/work space for each three thousand square feet of lot area. 2. The workspace must meet the requirements of the building code for the type of activity/use being undertaken. The living portion of the unit shall be incidental to the live/work space and the live/work space shall be maintained and classified as a business use. The parking and loading requirements for live/work shall be the same as for the similar commercial/industrial use. A minimum of two parking spaces per unit shall be provided. 4. The yard/setback requirements shall be the same as the base zoning designation. The height limit requirements shall be the same as the base zoning designation. 6. The permitted work activities shall be in accordance with the base zoning designation. 4934-4914-0613 v1 Page 112 of 134 Exhibit A to Ordinance 991 7. The reuse of existing commercial or industrial buildings for live/work occupancy shall not necessarily constitute a change of use. The occupant of a live/work space, by selecting this type of occupancy accepts the conditions found in the area including, but not limited to, industrial noise, pollution, fumes, dirt, traffic, and odors to the extent that they are permitted by law in the base district. The planning commission may include conditions to this effect that would be recorded as part of the approval of a live/work application. 9. The live/work use must be in compliance with all applicable performance standards. 10. The living space shall not be rented separately from the working space. 11. Signs that identify the location of an occupation in a live/work unit provided the sign does not exceed one square foot, is attached to the wall of the building in which the use is housed and is nonilluminated. For building groups that involve four or more live/work units, an integrated sign program shall be required in accordance with Section 17.27.030(B) (Sign programs). 12. Live/work units shall be occupied and used only by a business operator, or a family of which at least one member shall be the business operator. 17.08.060 - Single Room Occupancy Units. A. Single room occupancy (SRO) living unit facility. An SRO living unit facility may be permitted or permitted with approval of an administrative permit in indicated districts subject to the following conditions: 1. Excluding the closet and the bathroom area, a SRO living unit shall be a minimum of one hundred fifty sq. ft. in floor area. The average unit size in a living unit facility shall be no greater than two hundred seventy-five sq. ft. and no individual unit may exceed 400 sq. ft.; 2. Each SRO living unit shall be designed to accommodate a maximum of two persons; An SRO living unit may contain partial kitchen facilities that are built-in and approved by the building department; 4. Individual SRO living units shall not have separate external entryways; An SRO living unit shall be provided with a kitchen equipped with a kitchen sink; however, an SRO unit may contain partial kitchen facilities so long as a sink is provided and kitchen facilities are provided on each floor accessible from a public hallway; all complete and partial kitchen facilities shall be built-in and approved by the building department; 6. An SRO living unit shall be provided with a separate closet and a bathroom equipped with facilities consisting of a water closet, lavatory, and either a bathtub or shower; 4934-4914-0613 v1 Page 113 of 134 Exhibit A to Ordinance 991 7. The SRO living unit facility shall have a management plan approved by the development services director. The management plan shall contain management policies, operations, rental procedures, and maintenance plans, staffing needs and security procedures. An on -site, twenty-four hour manager is required in every living unit project. The rental procedures must allow for both weekly and monthly tenancies and specify deposit requirements for each type of tenancy. A manager's unit shall be a complete dwelling unit and so designated on all plans; 8. Laundry facilities shall be provided in a separate room at the ratio of one washer and one dryer for every twenty units or fractional number thereof. The laundry facility shall be located near the interior common space. Washers and dryers shall be coin operated; 9. A closet and separate storage space, as approved by the development services director, is required in every SRO living unit facility; 10. A cleaning supply storeroom and/or utility closet with at least one laundry tub with hot and cold running water shall be provided on each floor of the living unit building. I I The SRO living unit facility shall provide interior common space at a minimum of four sq. ft. per unit. An SRO living unit facility must provide at least two hundred sq. ft. in area of interior common space, excluding janitorial storage, laundry facilities, and common hallways. The planning commission or development services director shall deny an application for a SRO living unit facility hereunder where the information submitted by the applicant and/or presented at the public hearing fails to substantiate that the project will comply with these criteria. 17.08.070 - Residential Conversion to Non -Residential Uses. A. The conversion of a residential use to a non-residential use shall be allowed upon the issuance of a zoning compliance approval. The proposed use shall be consistent with the underlying zoning district and general plan land use designation(s) for the site, or the designation(s) for the site must be amended to permit the intended the use. In reviewing an application for a conversion the planning and community development director shall consider the potential impacts of the conversion, on surrounding properties and may impose any conditions necessary to mitigate those impacts. B. Further, the city council may only approve an amendment to the zoning map or zoning regulations if adequate and available sites remain (refer to the Quantified Housing Objectives in the city's housing element of the general plan) to mitigate the loss of residential density on the subject property to accommodate the city's "Fair Share" regional housing needs used by the State Department of Housing and Development in determining compliance with Housing Element Law pursuant to Government Code Section 65863(b). 17.08.080 - Condominium Conversions. 4934-4914-0613 v1 Page 114 of 134 Exhibit A to Ordinance 991 A. Purpose. Condominium ownership of property creates a unique distribution and/or aggregation of property rights and responsibilities among a number of persons, which is not inherent in other types of property ownership. This section provides condominium development standards that are consistent with the City of Rohnert Park General Plan and the requirements of the Subdivision Map Act, to insure that a diminution of property rights and responsibilities does not occur. Accordingly the purpose of this chapter is to: 1. Establish criteria for the conversion of existing multiple family rental housing to condominiums, community apartments, stock cooperatives, and any similar subdivision; 2. Reduce the impact of such conversions on residents in rental housing who may be required to relocate due to the conversion of apartments to condominiums; 3. Assure that purchasers of converted housing have been properly informed of the physical condition of the structure being offered for purchase; 4. Ensure that converted housing achieves a high degree of appearance, quality, and safety and is consistent with the goals of the city; 5. Provide a reasonable balance of ownership and rental housing in the city and a variety of choices of tenure, type, price and location of housing; 6. Maintain a supply of rental housing for low and moderate income persons; and 7. Ensure that the conversion of rental housing incorporates affordability opportunities for families of low and moderate -income households. B. Application Submittal Requirements and Procedures. Application for conversion of any rental housing to condominiums, community apartments, and stock cooperatives shall only be accepted for review and processing when no rental shortage exists and when such application includes all materials listed below. A rental shortage shall be deemed to exist when the citywide vacancy rate is five percent or less as determined by a qualified professional and using the average of the past four quarters from a vacancy trend report for local rental markets. 1. General. All application submittal requirements and procedures as set forth by Title 16 of this code shall be applicable to this section. Application submittal requirements are due at tentative map application in accordance with Title 16. 2. Physical Elements Report. A report shall be prepared by a California registered civil or structural engineer or California licensed architect describing the physical elements of all structures and facilities and shall include, but not be limited to, the following: a. A report detailing the structural condition of all elements of the property, including foundations, electrical, plumbing, utilities, walls, roofs, ceilings, windows, recreational facilities, sound transmission of each building, mechanical equipment, parking facilities and appliances. The report shall state, to the best knowledge or estimate of the applicant and based on existing documentation (e.g., building permit records), when such element was built; the condition of each element; when such element was replaced; 4934-4914-0613 v1 Page 115 of 134 Exhibit A to Ordinance 991 the approximate date upon which such element will require replacement; the cost of replacing such element; and any variation of the physical condition of such element from the current zoning and from the city housing code and city building code in effect on the date that the last building permit was issued for the subject structure. The report shall identify any defective or unsafe elements and set forth the proposed corrective measures to be employed. b A report from a licensed structural pest control operator, approved by the city, on each structure and each unit within the structure. c A report on soil and geological conditions regarding soil deposits, rock formations, faults, groundwater, and landslides in the vicinity of the project and a statement regarding any known evidence of soil problems relating to the structures. Reference shall be made to any previous soils reports for the site and a copy of each submitted with such report. d A statement of necessary repairs and improvements to be made by the subdivider to refurbish and restore the project to achieve a high degree of appearance and safety. 3. Development Plan. The plan shall include the following information: a. Locations, height, gross floor area, and proposed uses for each existing structure to remain and for each proposed new structure. The new and existing elements, features, and structures shall be clearly differentiated on the development plan; b. The location and size of parking facilities to be used in conjunction with each condominium unit and any applicable guest parking; c. Location and type of surfacing for all driveways, pedestrian ways, vehicle parking areas, and curb cuts; d. Location, height, and type of material for existing and proposed walls and fences; e. Location of all landscaped areas, types of landscaping and statement specifying the method of maintenance to be used; f. The location and description of recreational facilities and a statement specifying method of maintenance; g. A lighting plan; h. Location, type and size of all sewer, water and storm drains, drainage pipes and structures depicted or described to the nearest public drain or watercourse; Location and type of the nearest fire hydrant; Location, type and size of all on -site and adjacent street overhead utility lines; k. Existing and proposed exterior elevations; 4934-4914-0613 v1 Page 116 of 134 Exhibit A to Ordinance 991 1. Any other information required by the department. 4. Organizational Documents. a. Documents establishing a Homeowner's Association; b. A summary of proposed management, occupancy and maintenance requirements and responsibilities, of individual owners and the Homeowner's Association; c. A statement identifying the units to be designated as inclusionary units available to low and moderate -income households as required by subsection (N)(10) of this section, which shall also be contained in a recorded document; d. A declaration of covenants, conditions and restrictions which would be applied on behalf of any and all owners of condominium units within the project. The declaration shall include but not be limited to the conveyance of units; the assignment of parking; an agreement for common area maintenance, such as parking facilities and landscaping, together with an estimate of any initial assessment fees anticipated for such maintenance; description of a provision for maintenance of all vehicular access areas within the project; an indication of appropriate responsibilities for maintenance of all utility lines and services for each unit; and a plan for the equitable sharing of any communal water metering; e. A maintenance plan which clearly specifies methods and standards for performance of common responsibilities and maintenance for all common areas including, but not limited to, recreational facilities, parking facilities, vehicular access areas, common refuse collection and an indication of appropriate responsibilities for maintenance of all utility lines and services for each unit. If applicable, maintenance of all building exteriors will also be outlined in the maintenance plan. The maintenance plan shall assign responsibilities and provide assurances that the premises will be kept free from trash and debris and include a list of equipment and fees to be assessed for such purposes. The maintenance plan shall include the establishment of a contingency fund for major repairs and extraordinary expenses; Demographic Information. Specific information concerning the demographic characteristics of the project, including but not limited to the following: a. Square footage and number of rooms in each unit; b. Rental rate history for each type of unit for the previous five years; c. Monthly vacancy rate for each month during the preceding five years; d. Makeup of existing tenant households, including family size, length of residence, age of tenants, and any federal or state rent subsidies received; e. Documentation prepared by the Sonoma County Public Housing Authority that shows the number of families currently on a waiting list for Section 8 Housing; 4934-4914-0613 v1 Page 117 of 134 Exhibit A to Ordinance 991 f. Proposed sale price of units; g. Proposed Homeowners' Association fee; h. Financing available for the purchase of the units; and i Names and addresses of all tenants. When the subdivider can demonstrate that such information is not available, the requirements of this subsection may be modified by the planning department. 6. Vacancy Rates. The applicant shall submit a recent survey of rental housing located within the city of Rohnert Park that shows the current vacancy rate for the city. The survey shall be performed by a qualified professional as determined by the city and shall utilize a method approved by the city prior to it being conducted. The survey shall include a representative sample of all rental housing of five or more units. 7. Notice of Intent to Convert. Signed copies from each tenant of the notice of intent to convert, as specified in subsection (1-11-1)(7) of this section. The subdivider shall submit evidence that a letter of notification was sent to each tenant for whom a signed copy of such notice is not submitted. This requirement shall be deemed satisfied if such notices comply with the legal requirements for service by mail. Any other information which, in the opinion of the planning department, will assist in determining whether the proposed project will be consistent with the purposes of this chapter. C. Additional Requirements and Procedures. Acceptance of Reports. The final form of the physical elements report and other documents shall be as approved by the city. The reports in their acceptable form shall remain on file with the planning department for review by any interested persons and shall be referenced in the planning commission staff report for each proj ect. 2. Submittal of Budget. Prior to final map approval, the subdivider shall provide the city with a copy of the proposed budget for maintenance and operation of common facilities including needed reserves. The budget shall show estimated monthly costs to the owner of each unit, projected over a five year period, or such time as is required by the department of real estate. Such budget shall be prepared or reviewed and analyzed by a professional management firm, experienced with management of con-dominium complexes. The management firm shall submit a statement of professional qualifications. Copy to Buyers. The subdivider shall provide each purchaser with a copy of all submittals (in their final, acceptable form) required by under this section prior to such purchaser executing any purchase agreement or other contract to purchase a unit in the project, and such developer shall give the purchaser sufficient time to review such information. Copies of the submittals shall be made available at all times at the sales office and shall be posted at various locations, as approved by the city, at the project site. Copies shall be provided to the Homeowners' Association upon its formation. 4934-4914-0613 v1 Page 118 of 134 Exhibit A to Ordinance 991 4. Notice to Tenants and Prospective Tenants. Before tentative map approval, the planning commission shall hold a public hearing. In addition to all other notices required by the Subdivision Map Act and this title, the subdivider shall give notice prior to filing the tentative map to prospective tenants and tenants in the manner provided by Government Code Sections 66452.8 and 66452.9. D. Sales Information Submitted for Affordable Units. As a condition of tentative map approval, the subdivider shall record a requirement against the title of the property that requires the current property owner of each unit to submit the following information to the planning department prior to the close of escrow, to: I . Actual sale price of unit; 2. Whether prior tenants purchased units; 3. Whether unit were purchased with intent to be used as rentals; and 4. That affordable units shall comply with the affordability requirements of the inclusionary housing requirements contained in subsection N of this section. E. Inspection and Fees. The developer shall deposit money into a fund which is administered by the building official. The funds shall be adequate to cover the costs associated with hiring a professional who shall perform an inspection and develop a list of deficient conditions that may exist by reason of noncompliance with this code, and to have the deficient items refurbished and restored in accordance with specific physical standards identified under subsection (1-11-1)(6) of this section. The premises to be inspected include structures, common areas, site improvements, public improvements and other related facilities. In addition, the following requirements shall be met: I . Before submitting the final map, the owner shall request that an inspection of the premises be made by the city for conformance with subsection (1-11-1)(6) of this section. 2. A project inspection shall be made by the appropriate city representatives and/or their designees. A deficiency list shall be compiled during the inspection of all corrections required to conform to the requirements of this section and any other applicable code requirements. 3. When the final inspection is complete, a copy of the deficiency list shall be transmitted to the subdivider. All deficiencies must be corrected to the satisfaction of the city before filing of the final map or parcel map. When plans for corrective work are required, they shall be as approved by the appropriate city representative listed above before filing of the final map or parcel map. 4. The city shall charge the usual fees, if applicable, or an hourly fee (estimated actual hourly cost to the city) for the inspection and processing. The owner shall post a cash deposit in an amount equal to the estimated cost of inspection. The deposit will be applied towards the inspection fee with any refund or balance to be resolved before the approval of the tentative map by the city. Any balance due shall be paid before approval of the final map by the city. 4934-4914-0613 v1 Page 119 of 134 Exhibit A to Ordinance 991 F. Specific Physical Standards. As a condition of tentative map approval, the subdivider shall demonstrate conformance with Chapter 17.12, Performance Standards, of the Rohnert Park Municipal Code as well as the following physical standards. Building Regulations. The project shall conform to the applicable standards of the California Building Standards Code - Title 24 in effect on the date that the original building permit was issued for the subject structure or structures except as herein provided. 2. Health and Safety. a. Ground Fault Circuit Interrupters. All receptacle outlets serving bathrooms, kitchen counters, garages, carports and other exterior locations shall be ground fault circuit interrupter protected as required by the current edition of the California Electrical Code. b. Seismic Retrofit. "Soft story" buildings, as defined in the Health and Safety Code, shall be seismically retrofitted per the standards contained therein, or as required by local ordinance. Fire Prevention. a. Smoke Detectors. Each living unit shall be provided with approved smoke detectors in type and quantity conforming to Title 24 of the latest California Building Standards Code. b. Maintenance of Fire Protection Systems. All fire hydrants, fire alarm systems, portable fire extinguishers, and other fire protective appliances shall be upgraded and maintained and certified as required by current applicable NFPA standards. c. Fire Sprinkler System. Fire sprinkler systems shall be installed in compliance with current NFPA standards. d. Fire Walls. Dwelling units shall be protected by a one -hour dwelling unit separation. Attic fire stops shall be installed in accessible attics as required by the current Title 24 California Building Standards Code. 4. Sound Transmission. a. Shock Mounting of Mechanical Equipment. All permanent mechanical equipment such as motors, compressors, pumps, and compactors which are determined to be a source of structural vibration or structure -borne noise shall be shock mounted with inertia blocks or bases and/or vibration isolators. b. Noise Standards. The structure shall conform to all interior and exterior sound transmission standards of the California Building Standards Code Title 24 and Section 17.12.030 of this title. In such cases where present standards cannot reasonably be met, the planning commission may require the applicant to notify potential buyers of the noise deficiency currently existing within these units. 4934-4914-0613 v1 Page 120 of 134 Exhibit A to Ordinance 991 Utility Metering. Each dwelling unit shall be separately metered for gas and electricity. A plan for equitable sharing of any communal water metering shall be developed prior to final map approval and included in the covenants, conditions and restrictions. The planning commission may modify this standard where the subdivider can demonstrate that this standard cannot reasonably be met. 6. Private Storage Space. Each unit shall have at least two hundred cubic feet of enclosed weather -proofed and lockable private storage space in addition to guest, linen, pantry, and clothes closets customarily provided. Such space may be provided in any location approved by the planning department, but shall not be divided into two or more locations. In such cases where the subdivider can demonstrate that this standard cannot or should not reasonably be met, this standard may be modified by the planning commission. 7. Laundry Facilities. A laundry area shall be provided in each unit; or if common laundry areas are provided, such facilities shall consist of not less than one automatic washer and one dryer of equivalent capacity for every five units of three or more bedrooms; every seven two -bedroom units, and every ten one - bedroom units. In such cases where the subdivider can demonstrate that this standard cannot or should not reasonably be met, this standard may be modified by the planning commission. 8. Landscape Maintenance. All landscaping shall be restored as necessary and maintained to achieve a high degree of appearance and quality. The landscape standards required under Section 17.14.070 of this title shall apply if a significant amount of new landscaping is required to achieve the above goal. 9. Condition of Equipment and Appliances. The developer shall provide a warranty to the buyer of each unit at the close of escrow that any dishwashers, garbage disposals, stoves, refrigerators, hot water tanks and air conditioners that are provided have a useful life of one year. At such time as the Homeowners' Association takes over management of the development, the developer shall provide a warranty to the Association that any pool and pool equipment (filter, pumps, chlorinator) and any appliances and mechanical equipment to be owned in common by the Association have a useful life of one year. 10. Refurbishing and Restoration. All main buildings, structures, fences, patio enclosures, carports, accessory buildings, sidewalks, driveways, landscaped areas, and additional elements shall be refurbished and restored as required by the planning department. Design changes shall be subject to site and architectural review in accordance with Section 17.25.030 of this title. 11. Long Term Reserves. Prior to approval of the final map, the developer shall provide evidence to the city that a long-term reserve fund for replacement has been established in the name of the Homeowners' Association. Such fund shall equal two times the estimated monthly homeowner's assessment for each dwelling unit. G. Tenant Provisions. 4934-4914-0613 v1 Page 121 of 134 Exhibit A to Ordinance 991 1. Notice of Intent. As required by Government Code 66427.1(a), a notice of intent to convert shall be delivered by the subdivider to each tenant at least sixty days prior to filing of the tentative map, in a form compliant with Government Code Section 66452.9. 2. Notice of Public Report. As provided in Government Code Section 66427.1(a), each tenant shall receive ten days' written notice that an application for a public report will be or has been submitted to the Department of Real Estate, and that such report will be available on request. 3. Notice of Final Map Approval. As provided in Government. Code Section 66427.1(b), each tenant shall receive written notification within ten days of approval of a final map for the proposed conversion. 4. Tenant's Right to Purchase. As provided in Government Code Section 66427.1(d), any present tenant shall be given notice of an exclusive right to contract for the purchase of his or her respective unit upon the same terms and conditions that such unit will be initially offered to the general public or terms more favorable to the tenant. The right shall run for a period of not less than ninety days from the date of issuance of the subdivision public report unless the tenant gives prior written notice of his or her intention not to exercise the right. Evidence of receipt by each tenant shall be submitted to the city prior to approval of the final map. Vacation of Units. Each tenant not in default under the obligations of the rental agreement or lease for his/her unit shall be given one hundred eighty days' written notice of intention to convert his or her unit prior to termination of tenancy. The subdivider shall notify each tenant immediately prior to the time of final map approval of the anticipated date required to vacate the unit and when the one hundred eighty day period will begin. Evidence of receipt by each tenant shall be submitted prior to approval of the final map. 6. Notice to New Tenants. Beginning at a date not less than sixty days prior to the filing of the tentative map, the subdivider or his or her agent shall give notice of such filing in the form outlined in Government Code 66452.8(b) to each person applying after such date for rental of a unit prior to acceptance of any rent or deposit. If the subdivider or his or her agent fails to give notice pursuant to this section, he or she shall pay to each prospective tenant who becomes a tenant and who was entitled to such notice and who does not purchase his or her unit, an amount equal to two times monthly rent for moving expenses. 7. Senior Citizens. At the time of final map approval, all tenant households resident at the time a completed tentative map application was accepted by the planning department in which the head of household or spouse is age sixty or older shall be offered a lifetime lease. Annual rent increases shall not exceed seventy-five percent of the latest annual average percentage increase of the Residential Rent Component of the Consumer Price Index, San Francisco -Oakland SMSA. Tenants shall be informed of the change in this index at the time rent increases are imposed. Starting rents shall be the rent at the time of tentative map application. Lease forms shall be submitted to the planning department for review prior to final map approval. 4934-4914-0613 v1 Page 122 of 134 Exhibit A to Ordinance 991 Low -and -Moderate Income Tenants. At the time of final map approval, all tenant households resident upon acceptance by the city of a completed tentative map application, which meet the income limits of the HUD Section 8 program will be considered low- and moderate -income households and shall be offered at a minimum a three-year lease. Annual rent increases shall not exceed seventy-five percent of the latest annual average percentage increase of the Residential Rent Component of the Consumer Price Index, San Francisco -Oakland SMSA. Tenants shall be informed of the change in this index at the time rent increases are imposed. Starting rents shall be the rent at the time of tentative map application. Lease forms shall be submitted to the planning department for review prior to final map approval. H. Effect of Proposed Conversion on the City's Low- and Moderate -Income Housing Supply. The conversion of rental housing into for -sale housing will change the availability of a level of affordable housing to certain income groups, therefore it is imperative that such conversions be subject to the inclusionary housing requirements of subsection N of this section. I. Findings. In approving an application for a condominium conversion the planning commission shall make each of the following findings: All provisions of this article are met; 2. The proposed conversion is consistent with the objectives, policies, general land uses and programs specified in the city of Rohnert Park general plan inclusive of the general plan housing element, along with applicable specific plans; 3. The proposed conversion will conform to the Rohnert Park Municipal Code in effect at the time of tentative map approval, including, but not limited to, inclusionary housing requirements and parking standards, except as otherwise provided in this article; 4. The overall design and physical condition of the condominium conversion achieves a high degree of appearance, quality and safety; The proposed project will not result in a shortage of rental housing within the city; 6. The proposed conversion will result in an increase in lower -cost home ownership opportunities within the city; 7. Vacancies in the project have not been intentionally increased for the purpose of preparing the project for conversion; The conversion will not be detrimental to the retention of housing stock serving low and moderate income residents or will not reduce or significantly alter the opportunity within the city for the housing of young and elderly citizens; and 9. The project satisfies the requirements of Government Code Section 66427.1 Tenant Notification requirements. 28. Rohnert Park Municipal Code Section 17.10.060(A) is amended as follows: "17.10.060 —Accessory Structures. 4934-4914-0613 v1 Page 123 of 134 Exhibit A to Ordinance 991 A. For the purposes of this section, an accessory structure does not include an accessory dwelling unit or junior accessory dwelling unit. 29. Rohnert Park Municipal Code Section 17.10.070(C) is hereby repealed in its entirety. 30. Section 17.14.110 is hereby added to the Rohnert Park Municipal Code as follows: "17.14.110 — Single -Family Residential Front Yard Standards Single-family residential front yard paving shall not exceed fifty percent of the total front yard area." 31. Rohnert Park Municipal Code Section 17.16.030(A) is amended as follows: "A. Residential Uses. Land Use Required Off -Street Parking (Spaces) Convalescent Home 1 per 3 patient beds Day Care, Residential 1 per assistant (driveway acceptable) Mobile Home Park 1.5 spaces per unit, one of which must be covered Multi -Family Residential 1 space per studio or 1 bedroom unit; 2 spaces per 2 bedroom unit; 2.5 spaces per 3 bedroom unit; plus 1 additional space per bedroom for units > 4 bedrooms and 1 guest parking space for every 4 units. Off -Campus Student Housing .75 spaces per bedroom unit or occupant, whichever is greater Senior Housing 1 covered space per unit, plus 1 space per 4 units for guest parking Single -Family Residential (Attached) 2 spaces per unit, one of which must be covered, plus 1 space per 4 units for guest parking Single -Family Residential (Detached) 2 spaces per unit in a garage 32. Subection (E) is hereby added to Rohnert Park Municipal Code 17.16.040 as follows: "E. Parking reductions are allowed, at the discretion of the director of development services, if the parking reductions are consistent with a parking study. The study must be prepared by a professional traffic engineer and demonstrate that the parking reduction would be sufficient for the uses it serves and would not cause a negative impact on circulation or safety." 33. Rohnert Park Municipal Code Section 17.16.050 is amended as follows: 4934-4914-0613 v1 Page 124 of 134 Exhibit A to Ordinance 991 "17.16.050 - Space dimensions. A. Except as otherwise specified in subsections B, C, and D below, required dimensions for parking stalls within commercial, industrial and multi -family residential parking lots are indicated in the following table and depicted in the following parking diagram. Minimum Parking Dimensions for Standard -Sized Parking Spaces For Commercial, Industrial and Multi -Family Residential Parking Lots (in feet) Parking Angle PA Minimum Stall Dimensions Minimum Aisle Widths A Width (W) Depth (D) Length (L) One -Way Two -Way Parallel 9.0 - 22.0 12.0 24.0 30 Degrees 9.0 17.5 18.0 12.0 - 45 Degrees 9.0 20.0 12.7 14.0 - 60 Degrees 9.0 21.0 10.4 15.0 20.0 90 Degrees 9.0 19.0 9.0 26.0 26.0 90 Degrees 9.5 19.0 9.5 25.0 25.0 90 De rees 10.0 19.0 10.0 24.0 24.0 Parking Diagram T L 1 --n -moo ---1 T w �L� Pars" PWk V wnoaa PwMv ParpendOWN (90 06w�) Pw m B. Compact spaces. In office and industrial developments up to twenty-five percent of the required parking may be made up of compact spaces. In commercial retail uses up to ten percent of the required parking may be made up of compact spaces. Compact spaces shall be a minimum of eight feet in width and sixteen feet in length ninety degree configuration and shall be clearly marked and located throughout the site so as to not be clustered in one area. For parking located in a garage, see subsection D below. C. For shopping center uses, the majority of the required parking spaces shall be situated within easy access of the entrances of the buildings they are intended to serve. D. Each parking space adjoining and parallel to a wall, column, or other obstruction greater than six inches in height shall be increased by three feet on the obstructed door side." 4934-4914-0613 v1 Page 125 of 134 Exhibit A to Ordinance 991 34. Rohnert Park Municipal Code Section 17.16.080 is amended as follows: 1117.16.080 Standards for residential parking. A. The following parking standards apply to multifamily and mixed -use development. Parking spaces must comply with the dimensions in RPMC 17.16.050(A). 2. The exterior design of a garage or carport must be architecturally compatible with the main building. Tandem parking arrangements for required parking spaces may be allowed in the Mixed Use Residential (M-U) District as approved by the development services / community development director with a finding that the tandem spaces result in a more efficient site plan or are necessary to accommodate affordable housing. 4. All parking areas shall be of a durable surface approved by the city engineer. Residential front yard paving reserved for parking shall not exceed fifty percent of the total front yard area. 6. Vehicles shall not be parked on any sidewalk, parkway, driveway aisles, or planting area. B. The following parking standards apply to single-family development. Stalls located within a garage shall be a minimum of ten feet in width and twenty feet in length, with a vertical floor to ceiling clearance of seventy-six inches 2. Parking spaces not located within a garage shall be a minimum of eight feet in width and eighteen feet in length. Parking spaces must be paved with a solid surface such as concrete, asphalt, or pavers or other similar surface. Tandem parking arrangements for required parking spaces may be allowed on a single-family parcel approved by the development services/community development director with a finding that the tandem spaces result in a more efficient site plan or are necessary to accommodate accessory dwelling units, affordable housing or other state -mandated housing type. 4. All parking areas shall be of a durable surface approved by the city engineer. Residential front yard paving reserved for parking shall not exceed fifty percent of the total front yard area. 6. Vehicles shall not be parked on any sidewalk, parkway, or planting area." 35. Rohnert Park Municipal Code Section 17.16.140 is amended as follows: "17.16.140 - Bicycle parking. A. Bicycle parking spaces shall be provided in all districts as required by this section. Bicycle parking facilities shall be provided for any new building, addition or enlargement of an existing building, or for any change in the occupancy of any existing building that results in 4934-4914-0613 v1 Page 126 of 134 Exhibit A to Ordinance 991 the need for additional auto parking facilities consistent with the parking standards required by Chapter 17.16. B. Bike spaces required. Bicycle parking facilities shall be provided in accordance with the following schedule, with fractional requirements for bike parking over one-half to be rounded up: 1. Office uses: One bicycle parking space for every ten off-street vehicle parking spaces required, but no less than two spaces shall be provided. 2. Commercial, retail, wholesale, and industrial uses: One bicycle parking space for every fifteen off-street vehicle parking spaces required, but no less than two spaces shall be provided. 3. Restaurant: One bicycle parking space for every twenty-five off-street vehicle parking spaces required, but no less than two spaces shall be provided. 4. Fast food restaurant: Five bicycle parking spaces per establishment. 5. Residential: One bicycle parking space per dwelling unit. C. Location and design of facilities. 1. Each bicycle parking space shall be no less than six feet long by two feet wide and shall have a bicycle rack or other device constructed so as to enable the user to secure by locking the frame and one wheel of each bicycle parked therein. 2. Bicycle racks shall not be placed close enough to a wall or other obstruction so as to make use difficult. There must be a sufficient space (at least twenty-four inches) beside each parked bike that allows access; adjacent bicycles may share this access. 3. An aisle or other space shall be provided for bicycles to enter and leave the facility. This aisle shall have a width of at least six feet to the front or rear of a bike parked in the facility. 4. Racks must be easily useable with both U-locks and cable locks. Racks should support the bikes in a stable upright position so that a bike, if bumped, will not fall or roll down. Racks that support a bike primarily by a wheel such as standard wire racks are damaging to wheels and thus are not acceptable. 5. Bicycle parking facilities shall be securely anchored to the lot surface so they cannot be easily removed and shall be of sufficient strength to resist vandalism and theft. 6. Bicycle parking spaces shall be located near the entrances to major tenants but shall be out of the traffic lanes and shall not impede walkways. 7. Bicycle parking facilities shall be incorporated whenever possible into the building design and street furniture so as to be harmonious with their environment in both design and color. 8. Bicycle parking shall be located in highly visible, well lighted areas to minimize theft and vandalism. 9. Bicycle parking facilities within auto parking areas shall be separated by a physical barrier (e.g., curbs, wheel stops, poles or similar features) to protect bicycles from damage by cars. 4934-4914-0613 v1 Page 127 of 134 Exhibit A to Ordinance 991 D. Variations to requirements. 1. Where the provisions of bicycle parking is physically not feasible the requirements may be waived or reduced to a feasible level by the planning and community development director. 2. Residential bicycle parking spaces may be provided within a lockable garage or bicycle storage room reserved for use by residents of a single dwelling unit. In this case, no bicycle rack or similar device shall be required." 36. Rohnert Park Municipal Code Section 17.25.033 is amended as follows: 1117.25.033 Factors to consider/conditions. A. For nonresidential projects, factors that shall be considered in the approval, conditional approval or denial of a site plan and architectural review application include, but are not limited to the following: 1. That the development's general appearance is compatible with existing development and enhances the surrounding neighborhood; 2. That the development incorporates a variation from adjacent on -site and off -site structures in height, bulk, and area; arrangement on the parcel; openings or breaks in the facade facing the street; and/or the line and pitch of the roof, and 3. That the development will be located and oriented in such a manner so as to provide pedestrian, bicycle and vehicle connections with adjacent properties, as appropriate, and avoids indiscriminate location and orientation. B. For projects with a residential component, the approval, conditional approval, or denial of a site plan and architectural review application shall be made based on the following finding: 1. That the proposed development is consistent with the objective standards and regulations of the City's general plan, municipal code, and any applicable specific plan or area plan, and the objective design and development standards as included in this code or adopted by resolution, as may be amended from time to time." 37. Rohnert Park Municipal Code Section 17.25.035 is amended as follows: "17.25.035 Lapse of approval/renewal. A. A site plan and architectural review approval shall lapse two years after the date of final approval or at an alternative date specified at the time of approval, unless: I . A building permit has been issued and construction has diligently commenced; or 2. A certificate of occupancy has been issued; or 3. The use is established; or 4. The site plan and architectural review approval is renewed in accordance with subsection B below. The project is a residential development that does not require the approval of a tentative subdivision map, or otherwise not vested through a development agreement with the city, then the approval shall expire after a twenty -four -month period, unless extended for special circumstances by the city council. 4934-4914-0613 v1 Page 128 of 134 Exhibit A to Ordinance 991 B. A site plan and architectural review approval may be renewed for an additional period of one year, provided that prior to the expiration date, an application for renewal is filed with the planning division. The department services director or their designee may approve an extension request or may refer the application to the planning commission for hearing, consideration, and determination. C. The Planning Commission shall not deny the renewal request without first holding a public hearing and making findings supporting the reason for denial. If the Planning Commission denies the renewal request, the applicant shall have ten calendar days to appeal the decision to the city council as set forth in Chapter 17.25 Article XIL" 38. Rohnert Park Municipal Code, Chapter 17.25, Administrative and Enforcement Procedures, Article IV. - Temporary Conditional Use Permit is amended as follows: "Article IV. — Temporary Conditional Use Permit 17.25.040 - Purpose. The regulations contained in this section establish procedures for the approval, conditional approval, or disapproval of temporary conditional use permits when required by this chapter. 17.25.041 - Application. In applying for a temporary conditional use permit, the applicant shall submit the following to the planning department: A. The application form provided by the city, which must be signed by the property owner or authorized agent of the property owner, the applicant, and any other party involved as a contingent buyer or lessee; B. Written authorization from the property owner that the use may take place during the time period proposed; C. A site plan showing how the proposed temporary use will be conducted on the site, including the following, as applicable: 1. Property lines, sidewalks; 2. Existing and proposed temporary structures, off-street parking and loading facilities; 3. Points of entry and exit for vehicles and circulation pattern; 4. Location of walls and fences; 5. Lighting standards and devices (must meet the provisions of the Electrical Code); 6. Temporary electrical hookups (must meet the provisions of the Electrical Code); 7. Existing and proposed temporary signs; D. An endorsement of the project applicant's insurance policy, in the amount of one million dollars and in a form acceptable to the city attorney, naming the city of Rohnert Park as an additional insured; and E. A clean-up deposit, if appropriate, to ensure that the site is returned to its prior state; F. Evidence that the city of Rohnert Park will be identified as the point -of -sale for all sales conducted within the city; 4934-4914-0613 v1 Page 129 of 134 Exhibit A to Ordinance 991 G. A security plan for the use; and H. The name and telephone number of a twenty-four hour point of contact during the entire period of the use. 17.25.042 - Findings/conditions. A. The zoning administrator, or his/her designee, shall approve or conditionally approve a temporary conditional use permit application if, on the basis of the application, supporting materials, and comments received by other departments or agencies, it is found: I . That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity; and 2. The proposed temporary use will comply with each of the applicable provisions of this section. B. The zoning administrator, or their designee, may place conditions on the temporary conditional use permit to mitigate any possible impacts identified during review of the application to achieve the general purposes of this section and the specific purposes of the land use district in which the temporary use will be located to: 1. Ensure operation and maintenance of the temporary use in a manner compatible with existing uses in the surrounding area; 2. Provide adequate access and parking; and 3 Ensure that lighting and temporary signage meet the provisions of this chapter. 17.25.043 - Decision/appeal. A. The planning and community development director or their designee, shall review the application and shall forward it to other departments and agencies that may have an interest in the proposal. B. If an application is disapproved, then no new application for the same, or substantially the same, use shall be filed within one year of the date of the denial of the initial application, unless the application is denied without prejudice. C. The decision of the planning and community development director shall become final ten calendar days after the decision is rendered, unless appealed to the planning commission as set forth in Chapter 17.25 Article XII. 17.25.044 - Periodic temporary events. For temporary uses that will be conducted more than once during a twelve month period, the project proponent may be required to apply for conditional use permit pursuant to Article I of this chapter. 17.25.045 — Temporary Construction Buildings and Uses. 4934-4914-0613 v1 Page 130 of 134 Exhibit A to Ordinance 991 Temporary buildings and uses for construction purposes may be permitted for periods not exceeding one year, and may be extended for up to one year, provided a temporary permit and a building permit shall first be secured and the building official has provided for the subsequent removal thereof." 39. Rohnert Park Municipal Code, Chapter 17.25, Administrative and Enforcement Procedures, Article V is amended as follows: "Article V. — Administrative Permit 17.25.050 Purpose. The regulations contained in this section establish procedures for the approval, conditional approval, or disapproval of Administrative Use Permits when required by this or any other section. 17.25.051 Application for Administrative Use Permit. A. Application for an Administrative Use Permit shall include the following: 1. The application form provided by the city, which must be signed by the property owner or authorized agent of the property owner, the applicant, and any other party involved as a contingent buyer or lessee. 2. The required plans and other documentation pertaining to the application. 17.25.052 Notice. The owners of properties contiguous to the project site shall be provided notice of the application a minimum of ten calendar days prior to action being taken on the application. The notice will be emailed to the Planning Commission and the City Council at the same time as the owners of contiguous properties are noticed. If one or more of the neighboring property owners express opposition to the application, the Planning Director shall refer the application to the Planning Commission for review if the concerns cannot be resolved. Any member of the Planning Commission or City Council may refer the item to the Planning Commission for review. 17.25.053 - Findings/conditions. A. The Director or their designee shall approve or conditionally approve an Administrative Use Permit if, on the basis of the application, supporting materials, and comments received by other departments or agencies, it is found: 1. That the proposed location of the use is in accord with the objectives of the zoning ordinance and the purposes of the district in which the site is located; 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity; and 3. The proposed use complies with each of the applicable provisions of this title. 4934-4914-0613 v1 Page 131 of 134 Exhibit A to Ordinance 991 17.25.054 - Decision/appeal. A. The Director shall review the application and shall forward it to other departments and agencies that may have an interest in the proposal. B. The decision of the Director shall become final ten working days after the decision is rendered, unless appealed to the planning commission as set forth in Chapter 17.25 Article XII. C. If an application is disapproved, then no new application for the same, or substantially the same, use shall be filed within one year of the date of the denial of the initial application, unless the application is denied without prejudice. 17.25.055 - Lapse of approval/renewal. A. An Administrative Use Permit shall lapse one year after the date of final approval or at an alternative date specified at the time of approval, unless: 1. A building permit has been issued and construction has diligently commenced; or 2. A certificate of occupancy has been issued; or 3. The use is established; or 4. The Administrative Use Permit is renewed in accordance with subsection B below. B. An Administrative Use Permit approval may be renewed for an additional period of one year, provided that prior to the expiration date, an application for renewal of the Administrative Use Permit is filed with the planning division. The Director or their designee may grant the renewal if the original findings of approval remain satisfied. If the Director denies the renewal request, the applicant shall have ten calendar days to appeal the decision to the planning commission as set forth in Chapter 17.25 Article XII. 17.25.056 - Revocation/modification. A. A violation of a condition of approval or a provision of this section may cause an Administrative Use Permit to be revoked or modified as set forth in Chapter 17.25 Article XIV of this title. B. A request to amend one or more of the conditions of approval shall be treated as a new application." 40. Article XV is hereby added to Rohnert Park Municipal Code, Chapter 17.25, Administrative and Enforcement Procedures, as follows: "ARTICLE XV. — By -right Administrative Permit 17.25.149 - Purpose. The purpose of this article is to implement California Government Code sections 65583, subdivisions (c)(1) and 65583.2 subdivisions (c), (h), and (i). 4934-4914-0613 v1 Page 132 of 134 Exhibit A to Ordinance 991 17.25.150 - Applicability. A. This article applies to projects that are required to be allowed with by -right approval pursuant to Government Code sections 65583.2(h) and 65583.2(i), as may be amended from time to time. Specifically, it applies to housing development projects on sites identified in the adopted housing element inventory to meet the lower -income Regional Housing Needs Allocation (RHNA), if at least 20% of units are affordable to lower income households and at least one of the following situations apply: 1. The site is nonvacant and was also identified in one previous housing element inventory. 2. The site is vacant and was also identified in two previous consecutive housing element inventories. 3. The site was identified within a program to rezone sufficient sites in order to demonstrate an adequate inventory of sites to meet its lower -income Regional Housing Needs Allocation (RHNA). 17.25.151 - Administrative By -right Permit Required. A housing development project described in Section 17.25.150 shall be allowed subject to approval of an Administrative By -right Permit processed pursuant to this Article. 17.25.152 - Application Requirements. Applications for Administrative By -right Permits shall include the following: A. The application form provided by the city, which must be signed by the property owner or authorized agent of the property owner, the applicant, and any other party involved as a contingent buyer or lessee and accompanied by the required application fee. B. All information required by the City's most recent posted Housing Development Application Checklist. 17.25.153 -Notice. The Planning Commission, the City Council, and owners of properties contiguous to the project site shall be provided notice of the application a minimum of ten calendar days prior to action being taken on the application. 17.25.154.- Decision. A. The Director or their designee shall approve an Administrative By -right Permit if, on the basis of the application, supporting materials, and comments received by other departments or agencies (1) the application meets all of the requirements of Government Code 65583.2(i), and (2) the project meets all applicable objective standards and regulations of the City's general plan, municipal code, any applicable specific plan or area plan, and all applicable objective design and development standards as included in this code or adopted by resolution, as may be amended from time to time. 4934-4914-0613 v1 Page 133 of 134 Exhibit A to Ordinance 991 B. The Director or designee may impose standard conditions of approval as long as those conditions are objective and broadly applicable to development within the City, and such conditions implement objective standards that had been adopted prior to submission of a development application. C. The decision of the Director shall be final. 17.25.155 - Lapse of Approval. An Administrative By -right Permit shall lapse one year after the date of final approval, unless: A. A building permit has been issued and construction has diligently commenced; or B. A certificate of occupancy has been issued." 4934-4914-0613 v1 Page 134 of 134 ITEM NO. 7.E. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 Department: Administration Submitted By: Marcela Piedra, City Manager Prepared By: Sylvia Lopez Cuevas, City Clerk Agenda Title: By Minute Order, Appoint Cotati Mayor Sylvia Lemus as the primary representative to the Sonoma County Homelessness Coalition, with Rohnert Park Vice Mayor Jackie Elward serving as the alternate, for a term expiring in February 2027 RECOMMENDED ACTION: Staff recommends that the Council appoint Cotati Mayor Sylvia Lemus as the primary representative to the Sonoma County Homelessness Coalition, with Rohnert Park Vice Mayor Jackie Elward serving as the alternate, for a term expiring in February 2027. BACKGROUND: The Sonoma County Homelessness Coalition, formerly known as the Continuum of Care (CoC), is the regional body and organization with lead responsibility for addressing homelessness. Its roles include allocating substantial Federal and state funding, setting policy (such as prioritizing who has access to shelter), and selecting the Lead Agency (the organization to manage programs, funding, and data). The Coalition is governed by a 17 member Board, with one seat allocated to Rohnert Park and Cotati. The appointment to that seat is to be made jointly by the two City Councils. There are no restrictions on the appointee; it can be a Councilmember, staff person, or member of the community. The cities may also select an alternate member, and the appointee can also designate a proxy for any meeting that they miss. Rohnert Park Vice Mayor Jackie Elward has served as the appointee to this board since 2023 and has expressed a desire to continue serving for a fourth consecutive year. Cotati Mayor Sylvia Lemus has also expressed interest in joining the board, replacing former Cotati Mayor Laura Sparks, who previously served as the alternate. Following staff discussions with the two city officials, staff recommends that the Council appoint Cotati Mayor Sylvia Lemus as the primary representative to the Sonoma County Homelessness Coalition, with Rohnert Park Vice Mayor Jackie Elward serving as the alternate, for a term expiring in February 2027. Staff did not solicit interest from other Councilmembers, as continuity on this board is particularly valuable due to the complexity of the issues and the significant learning curve for new members. Both Councils are considering the appointments at their second meeting in January. If the two Councils agree on an appointee and alternate, we will forward that information to the Homelessness Coalition ITEM NO. 7.E. staff. If there is no agreement, we suggest that the two Mayors and Vice Mayors meet to discuss the issue before returning to the full Councils at their first meeting in February. In addition to the time commitment and a strong interest in the subject matter, it is preferable that Board members: a. Be willing to make a three-year commitment to the extent possible. Homelessness is a highly complex topic, with a significant learning curve. A three-year commit prevents frequent turn- over and allows time to benefit from the learning curve. Experience or knowledge of federal and state funding for homelessness and housing would help reduce the learning curve. Since cities' appointments to Boards and Commissions are made annually, the Councils can revisit their appointment each year. b. Have an interest in and comfort with program evaluation and the use of data for decisions. c. Be willing to `challenge the process' — while the system is improving, it continues to evolve from a fragmented system and needs Board members who are supportive of new ways of doing its work. It is important to note that the time commitment expected of Board members is substantial. It holds meetings monthly that typically take a full afternoon. It also holds occasional additional meetings. Much of its work is done through committees, each of which meets once or twice a month for several hours. Board members can expect to hear with some frequency from advocates, providers, or others. The topic of homelessness is also highly complex, with a significant learning curve required to be an effective Board member. We estimate that a minimum of 12 hours/month is required to be effective. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: The Homelessness Coalition Board governs regional (County -wide) efforts to address homelessness. Thus, this appointment is aligned with the Council's goal of providing services to the unhoused. Making appointments also supports the City's values of communication and collaboration and Goal A "Practice Leadership at all Levels" as well as Goal D "Continue to Develop a Vibrant Community." OPTIONS CONSIDERED: 1. Recommended Option: Appoint Cotati Mayor Sylvia Lemus as the primary representative to the Sonoma County Homelessness Coalition, with Rohnert Park Vice Mayor Jackie Elward serving as the alternate, for a term expiring in February 2027. 2. Alternative: If the Rohnert Park and Cotati City Councils do not agree on a Councilmember to appoint, we suggest that the two Mayors and Vice Mayors meet to discuss the issue before returning to the Council for discussion at their first meeting in February. 3. Alternative: If the Rohnert Park and Cotati City Councils cannot agree on a Councilmember to appoint, they can appoint a staff member from either City, a representative from a homeless service provider, or a member of the community; there are no restrictions on the appointee. FISCAL IMPACT/FUNDING SOURCE: There is no financial impact with this appointment. 2 ITEM NO. 7.E. Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 1/9/2026 Attachments: None ITEM NO. 7.F. go Mission Statement"We Carefor Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow.gCITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 Department: Public Works Submitted By: Interim Public Works Director Prepared By: Mark Hendersen, Interim Public Works Director Agenda Title: By Minute Order, Authorize the Purchase of Two (2) F-350 Light Duty Dump Trucks for Public Works in an amount not to exceed $190,000 and Authorize the City Manager to Execute Purchasing Documents RECOMMENDED ACTION: By Minute Order, authorize the purchase of two (2) Ford F-350 light -duty dump trucks for Public Works in an amount not to exceed $190,000, and authorize the City Manager to execute purchasing documents. BACKGROUND: The Fiscal Year 2025/26 Adopted Budget includes $190,000 for the replacement of two (2) light -duty dump trucks for the Public Works Department, General Services Division. Consistent with the Vehicle Replacement Policy adopted by City Council per Resolution No. 2024-089, staff has identified vehicles requiring replacement during FY 2025/26 that require Council approval. Public Works is requesting authorization to purchase two (2) Ford F-350 light -duty dump trucks to replace two existing dump trucks that have reached the end of their useful service life. The new service vehicles will replace fleet units T004 and T008. Again, as approved by City Council Resolution No. 2024-089, these vehicles will be retired and disposed of through surplus sale once the replacement trucks are received and placed into service. ANALYSIS: Staff recommends the purchase of two (2) new Ford F-350 light -duty dump trucks to be used as service vehicles for the Public Works Department. The vehicles will be purchased from Rush Truck Center (Ceres, California) for a total cost not to exceed $190,000. The replacement vehicles will retire the following end -of -life fleet units: T004: 1998 Chevrolet 350OHD T008: 1996 Ford F-550 Both vehicles have exceeded their expected service life, require increasing maintenance, and are no longer cost-effective to retain in the City's fleet. Replacement will improve fleet reliability, reduce maintenance costs, and ensure Public Works crews have safe and dependable equipment to support daily operations. ITEM NO. 7.F. Procurement Process: The vehicles will be procured through the Sourcewell Cooperative Purchasing Agreement (Contract No. 032824-RTG). Cooperative purchasing provides competitively bid pricing, streamlines procurement, and ensures compliance with City purchasing policies. Rush Truck Center (Ceres, CA) is the authorized Northern California dealer under this contract. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act (CEQA) because it does not qualify as a "project" pursuant to Public Resources Code Section 21065 and CEQA Guidelines Sections 15320, 15378, and 15061(b)(3), and because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The proposed action aligns with: • Council Priority 2: Community Quality of Life • Council Priority 4: Organizational Well -Being Reliable Public Works service vehicles are essential to maintaining City infrastructure and delivering core municipal services efficiently and safely. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends purchasing two (2) new light duty dump trucks that meet the emerging technology and growing environmental needs from the department using the vehicles. 2. Alternative: City could continue to operate vehicles beyond the recommended lifecycle and not replace. Staff does not recommend this option as vehicles selected to be retired and replaced, have met the requirements of the Vehicle/Equipment Replacement Policy and/or have mechanical failure or vehicle damage. FISCAL IMPACT/FUNDING SOURCE: In accordance with the City Council Vehicle/Equipment Replacement Policy (Policy No. 2.01.008, Resolution No. 2024-089), replacement funds are set aside annually in the Vehicle Replacement Fund based on each vehicle's projected replacement value and service life. The purchase of two (2) light -duty dump trucks is budgeted in FY 2025/26 under Public Works Parks Maintenance — Capital Asset -Vehicles (10004110-81550). This purchase will be fully funded by the Vehicle Replacement Fund (24304130-71000), which includes $190,000 allocated for this purchase. The not -to -exceed amount accounts for potential unforeseen costs, including equipment adjustments, taxes, and delivery fees. Proceeds from the surplus sale of retired vehicles will be deposited back into the Vehicle/Equipment Replacement Fund to help offset future replacement costs. 2 ITEM NO. 71. Purchase of Two Light -Duty Dump Trucks $156,84352 Estimated Sales Tax $15,283.52 Contingency (For unforeseen increases) $17,873.48 TOTAL NOT TO EXCEED COST $190,000.00 Department Head Approval Date: 12/17/25 Finance Approval Date: 01/09/26 City Attorney Approval Date: 1/05/26 City Manager Approval Date: 1/13/26 Attachments: I. D02_Dump Trucks _Exhibit A Proposal_2026-01-27 2. D03 Sourcewell Contract Exhibit B Rush Truck Center, Whittier EXHIBIT A 5=J "1, LJ 2450 Kella Avenue MTRUCKNTERS Whittier, CA 90601 City of Rohnert Park 600 Enterprise Drive Rohnert Park, CA 94928 Customer Proposal Letter Thank you for trusting us with your business. Please review the proposal below, and if you approve, sign and return to us at your convenience. We look forward to working with you and will continue to do our best to earn your trust now and in the future. VEHICLE INFORMATION Year 2025 Make Ford Model F-350 Stock # 1883293 Additional Vehicle Details: SOURCEWELL CONTRACT #032824-RTG INCLUDES DELIVERY TO ROHNERT PARK Quantity Truck Price per Unit F.E.T. (Factory & Dealer Paid) Net Sales Price Optional Extended Warranty(ies) State Sales Tax Documentary Fee Administration Fee Electronic Filinq Tire Recycling Program Total Sales Price Trade Allowance (see DISCLAIMER Below) Deposit / Down Payment Unpaid Balance Due on Delivery Sales Representative Signature Purchaser Accepted by Sales Manager $ 78,047.00 $ 0.00 $ 78,047.00 $ 7,641.76 $ 80.00 $ 250.00 $ 34.00 $ 10.50 $ 86,063.26 $ 86,063.26 Carlos Perez Printed Name Serial # 1 FDRF3GN2SED05087 Total $ 78,047.00 $ 78,047.00 $ 7.641.76 $ 80.00 $ 250.00 $ 34.00 $ 10.50 $ 86,063.26 $ 86,063.26 Date Signature Printed Name / Title Date or General Manager Signature Printed Name Date Quote good until 1/31/2026 Note: The above Customer Proposal is a quotation only. Sale terms subject to approval of Sales Manager of Dealer. DISCLAIMER: Any order based on this Proposal is subject to Customer executing Dealer's standard form Retail Sales Order and other required documents incorporating the above terms. Any documentary fees, FET, state tax, title, registration and license fees subject to adjustment and change. This Proposal is based upon Dealer's current and expected inventory, which is subject to change. Dealer is not obligated to retain any specific vehicles in stock, nor maintain any specific inventory levels. Dealer shall not be obligated to fulfill Proposal in event quoted vehicle(s) is not in stock or available within requested delivery schedule. Manufacturer has reserved the right to change the price to Dealer of any vehicle not currently in Dealer's stock, without notice to Dealer. If a vehicle identified in this Proposal is not currently in Rush's stock at the time an order is placed by the Customer, Dealer reserves the right to change the vehicle price at any time to reflect any price increases imposed by the Manufacturer. Dealer shall not be liable for any delay in providing or inability to provide Quoted Vehicle(s). Above listed Trade Value based upon current appraisal of Trade Veh1cle(s). Dealer may adjust Trade Value of Trade Vehicle(s) to reflect changes in condition ari mileage of Trade Veh1cle(s) between date of current appraisal and acceptance of the Trade Vehicle by Customer. (1) Includes subscription period for # of specified months. (2) Customer's use of RushCare Service is governed by the RushCare User Agreement located at https://www.rushtruckcenters.com/rushcare-user-agreement. (3) Customer's use of Telematics Services is governed by separate 3r" party license terms and Rush is not liable for the Telematic Service. (4) Gap Coverage is provided and administered by an independent 3r° party provider under a separate contract directly between Customer and the 3r° party provider. Rush Truck Center, Whittier 2450 Kella Avenue MTRUCKNTERS Whittier, CA 90601 City of Rohnert Park 600 Enterprise Drive Rohnert Park, CA 94928 Customer Proposal Letter Thank you for trusting us with your business. Please review the proposal below, and if you approve, sign and return to us at your convenience. We look forward to working with you and will continue to do our best to earn your trust now and in the future. VEHICLE INFORMATION Year 2025 Make Ford Model F-350 Stock # 1883293 Additional Vehicle Details: SOURCEWELL CONTRACT #032824-RTG INCLUDES DELIVERY TO ROHNERT PARK Quantity Truck Price per Unit F.E.T. (Factory & Dealer Paid) Net Sales Price Optional Extended Warranty(ies) State Sales Tax Documentary Fee Administration Fee Electronic Filinq Tire Recycling Program Total Sales Price Trade Allowance (see DISCLAIMER Below) Deposit / Down Payment Unpaid Balance Due on Delivery Sales Representative Signature Purchaser Accepted by Sales Manager $ 78,047.00 $ 0.00 $ 78,047.00 $ 7,641.76 $ 80.00 $ 250.00 $ 34.00 $ 10.50 $ 86,063.26 $ 86,063.26 Carlos Perez Printed Name Serial # 1 FDRF3GN2SED05087 Total $ 78,047.00 $ 78,047.00 $ 7.641.76 $ 80.00 $ 250.00 $ 34.00 $ 10.50 $ 86,063.26 $ 86,063.26 Date Signature Printed Name / Title Date or General Manager Signature Printed Name Date Quote good until 1/31/2026 Note: The above Customer Proposal is a quotation only. Sale terms subject to approval of Sales Manager of Dealer. DISCLAIMER: Any order based on this Proposal is subject to Customer executing Dealer's standard form Retail Sales Order and other required documents incorporating the above terms. Any documentary fees, FET, state tax, title, registration and license fees subject to adjustment and change. This Proposal is based upon Dealer's current and expected inventory, which is subject to change. Dealer is not obligated to retain any specific vehicles in stock, nor maintain any specific inventory levels. Dealer shall not be obligated to fulfill Proposal in event quoted vehicle(s) is not in stock or available within requested delivery schedule. Manufacturer has reserved the right to change the price to Dealer of any vehicle not currently in Dealer's stock, without notice to Dealer. If a vehicle identified in this Proposal is not currently in Rush's stock at the time an order is placed by the Customer, Dealer reserves the right to change the vehicle price at any time to reflect any price increases imposed by the Manufacturer. Dealer shall not be liable for any delay in providing or inability to provide Quoted Vehicle(s). Above listed Trade Value based upon current appraisal of Trade Veh1cle(s). Dealer may adjust Trade Value of Trade Vehicle(s) to reflect changes in condition ari mileage of Trade Veh1cle(s) between date of current appraisal and acceptance of the Trade Vehicle by Customer. (1) Includes subscription period for # of specified months. (2) Customer's use of RushCare Service is governed by the RushCare User Agreement located at https://www.rushtruckcenters.com/rushcare-user-agreement. (3) Customer's use of Telematics Services is governed by separate 3r" party license terms and Rush is not liable for the Telematic Service. (4) Gap Coverage is provided and administered by an independent 3r° party provider under a separate contract directly between Customer and the 3r° party provider. Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D EXHIBIT B 032824-RTG Sourcewell -Pa' Solicitation Number: RFP #032824 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Rush Truck Centers of Texas, L.P., 555 IH-35 South Ste. 500, New Braunfels, TX 78130 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities located in the United States that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. EXPIRATION DATE AND EXTENSION. This Contract expires July 9, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, subject to the Notice of Security Interest attached hereto as Exhibit A for Participating Entities with deferred payment terms. Any warranties on any Equipment and Products sold by Rush are limited only to any printed warranty provided by the applicable manufacturer of the Equipment or Product. Supplier agrees to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Supplier warrants that all services performed by Supplier for a Participating Entity, including repair, maintenance, and installation services ("Services"), will be performed in a good and workmanlike manner in accordance with industry standards ("Services Warranty'). The Services Warranty is valid for a period of ninety (90) days from the date the Service is completed. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Equipment, Products and Services will be offered for sale to Participating Entities through Supplier and its affiliates as stated in Supplier's Proposal. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax - exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D 032824-RTG 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities located in the United States that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government - owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry -specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: • Maintenance and management of this Contract; • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D 032824-RTG • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D 032824-RTG end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master -servant, or principal -agent. 11. INDEMNITY AND HOLD HARMLESS Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, brought or alleged by unaffiliated third parties arising out of any negligent act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by the negligent act or omission of Supplier relating to the Equipment, Products, or Services provided by Supplier under this Contract. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D 032824-RTG under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use, Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. Rev. 3/2022 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D 032824-RTG C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. 14. GOVERNING LAW, JURISDICTION, AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed Rev. 3/2022 10 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non -defaulting party may: • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers' Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products -completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: Rev. 3/2022 11 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for products liability -completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non -owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. Rev. 3/2022 12 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D 032824-RTG D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self -insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the Rev. 3/2022 13 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis -Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Rev. 3/2022 14 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. Rev. 3/2022 15 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring Rev. 3/2022 16 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre -approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. 0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. Rev. 3/2022 17 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG 22. CANCELLATION Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. i Sourcewell ED�occu�S�iigned by, COF,D2A139: (, I, l D06489... Jeremy Schwartz Title: Chief Procurement Officer 7/16/2024 1 5:23 PM CDT Date: Rush Truck Centers of Texas, L.P. EDocuSigned by: 65 :BF469... By. Michael Lyons Title: Associate General Counsel Date: 7/16/2024 1 4:41 PM CDT Rev. 3/2022 18 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D 032824-RTG Exhibit A Notice of Security Interest Notice Regarding Security Interest and Payment of Purchase Price 1. BMO Harris Bank N.A. or Navistar Capital (collectively, "Bank") financed or will finance the acquisition of each vehicle that Rush Enterprises, Inc. and its subsidiaries ("Rush") will in turn sell to you on deferred payment terms ("Vehicle"). Bank's agreement with Rush requires that Bank's security interest in each Vehicle continue until Bank receives the full amount that Bank financed for such Vehicle. Based on that agreement, your purchase of a Vehicle will be subject to Bank's prior, unrelinquished security interest, which will continue until Bank receives the total amount that Bank financed for such Vehicle. 2. By written notice to you, Bank may require you to pay the purchase price for Vehicles directly to Bank. If you pay any portion of the purchase price for a Vehicle directly to Bank, Rush will credit such payment(s) against the amount you owe to Rush. Rev. 3/2022 19 Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758A0287D RFP 032824 - Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services Vendor Details Company Name: Rush Enterprises Does your company conduct business under any other name? If Rush Truck Centers of Texas, LP yes, please state: 555 I H 35 S. Address: New Braunfels, Texas 78130 Contact: Colton Kruse Email: krusec@rushenterprises.com Phone: 830-302-5200 5219 HST#: 74-2786264 Submission Details Created On: Saturday March 23, 2024 12:59:22 Submitted On: Thursday March 28, 2024 14:25:34 Submitted By: Colton Kruse Email: krusec@rushenterprises.com Transaction #: 2a729aea-e652-4465-b1 a3-ec0fab14dedf Submitter's IP Address: 155.190.8.4 Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Specifications Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation). Line Item Question Response' 1 Proposer Legal Name (one legal entity only): (In the event of Rush Truck Centers of Texas, L.P. award, will execute the resulting contract as "Supplier") 2 Identify all subsidiary entities of the Proposer whose equipment, Rush Truck Centers of Texas, L.P. (RTC Texas) is a limited partnership formed in the state of Texas. Rush Truck products, or services are included in the Proposal. Centers of Texas, L.P. has two partners: Rushtex, Inc. (a Delaware corporation) is the General Partner and Rushco, Inc. (a Delaware corporation) is the Limited Partner. Rushtex, Inc. and Rushco, Inc. are wholly owned subsidiaries of Rush Enterprises, Inc. Rush Enterprises, a public company traded on NASDAQ under the symbols RUSHA and RUSHB, began operations in Texas in 1965. Rush Enterprises operates its dealer network through state -based legal entities. A separate legal entity has been established for each state in which Rush operates, each of which is a wholly -owned subsidiary of Rush Enterprises. The following is a list of affiliates of RTC Texas that will be utilized to serve Participating Dealers outside of Texas under a resulting contract: Rush Truck Centers of Alabama, Inc., Rush Truck Centers of Arizona, Inc., Rush Truck Centers of Arkansas, Inc., Rush MD Truck Centers of California, Inc., Rush Truck Centers of California, Inc., Rush Truck Centers of Colorado, Inc., Rush Truck Centers of Florida, Inc., Rush Truck Centers of Georgia, Inc., Rush Truck Centers of Idaho, Inc., Rush Truck Centers of Illinois, Inc., Rush Truck Centers of Indiana, Inc., Rush Truck Centers of Kansas, Inc., Rush Truck Centers of Kentucky, Inc., Rush Truck Centers of Missouri, Inc., Rush Truck Centers of Nevada, Inc., Rush Truck Centers of New Mexico, Inc., Rush Truck Centers of North Carolina, Inc., Rush Truck Centers of Ohio, Inc., Rush Truck Centers of Oklahoma, Inc., Rush Truck Centers of Tennessee, Inc., Rush Truck Centers of Utah, Inc., Rush Truck Centers of Virginia, Inc. 3 Identify all applicable assumed names or DBA names of the Rush Truck Center Phoenix, Rush Truck Center, Tucson, Rush Truck Center, Lowell, Rush Truck Center, Ceres, Rush Proposer or Proposer's subsidiaries in Line 1 or Line 2 above. Truck Center, Fontana Medium Duty, Rush Truck Center, Los Angeles, Rush Truck Center, San Diego, Rush Truck Center, Whittier, Rush Truck Center, Denver Medium Duty, Rush Truck Center, Denver, Rush Truck Center, Jacksonville, Rush Truck Center, Orlando, Rush Truck Center, Orlando Light & Medium Duty, Rush Truck Center, Orlando North, Rush Truck Center, Orlando South, Rush Truck Center, Atlanta, Rush Truck Center, Columbus, Rush Truck Center, Doraville, Rush Truck Center, Smyrna, Rush Truck Center, Tifton, Rush Int'I Truck Center, Boise, Rush Intl Truck Center, Twin Falls, Rush Truck Center Bloomington, Rush Truck Center, Chicago Light & Medium Duty, Rush Truck Center, Elk Grove, Rush Truck Center, Olathe, Rush Truck Center, Springfield, Rush Truck Center, Las Vegas, Rush Intl Truckc Center, Charlotte, Rush Truck Center, Cincinnati, Rush Truck Center, Columbus, Rush Truck Center, Dayton, Rush truck Center, Oklahoma City, Rush Truck Center, Tulsa, Rush Truck Center, Memphis, Rush Truck Center, Amarillo, Rush Truck Center, Austin, Rush Truck Center, College Station, Rush Truck Center, Corpus Christi, Rush Truck Center, Dallas Light & Medium Duty, Rush Truck Center, Dallas Medium Duty, Rush Truck Center, El Paso, Rush Truck Center, Houston, Rush Truck Center, Houston Medium Duty, Rush Truck Center, Houston Northwest, Rush Truck Center, Laredo, Rush truck Center, Lubbock, Rush Truck Center, Phan, Rush Truck Center, San Antonio, Rush Truck Center, Sealy, Rush Truck Center, Texarkana, Rush Truck Center, Waco, Rush Truck Center, Chester Other Rush locations that can support ancillary parts and service needs are: Rush Truck Center, Chicago, Rush Truck Center, Cleveland, Rush Truck Center, Colorado Springs, Rush Truck Center, Cotulla, Rush Truck Center, Dalhart, Rush Truck Center, Dallas, Rush Truck Center, Dallas South, Rush Truck Center, Effingham, Rush Truck Center, Farmington, Rush Truck Center, Flagstaff, Rush Truck Center, Fontana, Rush Truck Center, Fontana MD, Rush Truck Center, Fontana Vocational, Rush Truck Center, Ft. Worth, Rush Truck Center, Gainesville , Rush Truck Center, Gary, Rush Truck Center, Greeley, Rush Truck Center, Haines City , Rush Truck Center, Hickory, Rush Truck Center, Houston, Rush Truck Center, Houston MD, Rush Truck Center, Houston NW, Rush Truck Center, Huntley, Rush Truck Center, Idaho Falls , Rush Truck Center, Indianapolis, Rush Truck Center, Jacksonville East, Rush Truck Center, Jefferson City, Rush Truck Center, Joliet, Rush Truck Center, Jonesboro, Rush Truck Center, Joplin, Rush Truck Center, Kansas City , Rush Truck Center, Lake City, Rush Truck Center, Las Cruces, Rush Truck Center, Lewiston, Rush Truck Center, Lima, Rush Truck Center, Long Beach, Rush Truck Center, Lufkin, Rush Truck Center, Macon, Rush Truck Center, Memphis West, Rush Truck Center, Mobile, Rush Truck Center, Nashville, Rush Truck Center, North Little Rock, Rush Truck Center, Odessa, Rush Truck Center, Ogden, Rush Truck Center, Olathe, Rush Truck Center, Otay Mesa, Rush Truck Center, Phoenix East, Rush Truck Center, Pontoon Beach, Rush Truck Center, Pueblo, Rush Truck Center, Quincy, Rush Truck Center, Richmond, Rush Truck Center, Russellville, Rush Truck Center, Saint Joseph, Rush Truck Center, Salina, Rush Truck Center, Salt Lake City, Rush Truck Center, Sedalia, Truck Center, Springfield IL, Rush Truck Center, Springville, Rush Truck Center, St. George ,Rush Truck Center, St. Peters, Rush Truck Center, Sylmar, Rush Truck Center, Tampa, Rush Truck Center, Topeka, Rush Truck Center, Tyler, Rush Truck Center, Valdosta, Rush Truck Center, Ventura, Rush Truck Center, Victoria, Rush Truck Center, Victorville, Rush Truck Center, West Plains, Rush Truck Center, Wichita, Rush Truck Center, Wichita Falls, Rush Truck Center, Yuma 4 Provide your CAGE code or Unique Entity Identifier (SAM): RTC Dallas Light & Medium Duty - 9LOY5/DBT5CJKUV7S3 RTC San Antonio - 8LKV5/N19JWEGVFM79 List of CAGE Codes/UEls for all other Rush locations with a SAM account is available on request. 5 Proposer Physical Address: 555 IH 35 South Ste. 500 New Braunfels, Texas 78130 6 Proposer website address (or addresses): www.rushtruckeenters.com 7 Proposer's Authorized Representative (name, title, address, email Whitt Michael address & phone) (The representative must have authority to Senior Director of Medium Duty Sales sign the "Proposer's Assurance of Compliance" on behalf of the 555 IH-35 South Ste. 500 New Braunfels, Texas 78130 Proposer and, in the event of award, will be expected to execute michaelw@rushenterprises.00m the resulting contract): (830) 302-5242 8 Proposer's primary contact for this proposal (name, title, address, Colton Kruse email address & phone): National Account Sales Manager 555 IH-35 South Ste. 200 New Braunfels, Texas 78130 krusec@rushenterprses.com (830) 302-5219 9 Proposer's other contacts for this proposal, if any (name, title, N/A address, email address & phone): Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Table 2: Company Information and Financial Strength Line Item Question Response* 10 Provide a brief history of your company, including your Rush Truck Centers of Texas, L.P. (RTC Texas) is a limited partnership formed in the state of Texas. Rush company's core values, business philosophy, and industry Truck Centers of Texas, L.P. has two partners: Rushtex, Inc. (a Delaware corporation) is the General longevity related to the requested equipment, products or services. Partner and Rushco, Inc. (a Delaware corporation) is the Limited Partner. Rushtex, Inc. and Rushco, Inc. are wholly owned subsidiaries of Rush Enterprises, Inc. Rush Enterprises, Inc. was founded in 1965 with (1) GMC dealership in Houston, Texas. Today we are publicly traded with over (140) locations representing (8) OEMs nationwide. Across those locations Rush Truck Centers employs over 8,000 people helping us to achieve an annual revenue of $7.213 at the close of 2023. Rush Enterprises, is traded on NASDAQ under the symbols RUSHA and RUSHB. Productivity, fairness, positive attitude, excellence, and integrity are the core values that Rush Truck Centers pushes each employee to embody every day. We work to continually make sure that our sales, parts, service & admin teams have any and all tools necessary to accomplish this mission ultimately resulting in the best customer experience possible. At Rush Truck Centers, our business philosophy is to truly create a welcome atmosphere where our industry experts and can help customers purchase equipment and keep their equipment on the road. We aim to do that through top notch customer service, as well as expanding our national dealer network to add more locations to better service our customer base. We are always looking for opportunities to grow and expand. 11 What are your company's expectations in the event of an award? If awarded, Rush Truck Centers intends to showcase the award to all of our municipal, education and not for profit customers. As our sales, parts & service teams go out and call on this business sector we will use our industry knowledge and experience to provide a single source solution option to the customer base. The capability of bringing the ease of purchase through the Sourcewell contract with the customer base while offering Rush's top tier industry experience will make this a win win for any of our clients. 12 Demonstrate your financial strength and stability with meaningful Rush Truck Centers is publicly traded on the Nasdaq, in 2023 Rush Enterprises reported $7.9213 in revenue. We have data. This could include such items as financial statements, SEC attached our most recent SEC filing in the document upload section. flings, credit and bond ratings, letters of credit, and detailed reference letters. Upload supporting documents (as applicable) in the document upload section of your response. 13 What is your US market share for the solutions that you are The overall market share in 2023 for Rush Truck Centers was 6.2 % of the Class 8 US Truck Market and 5.7 % of the proposing? Class 4-7 US Truck Market. 14 What is your Canadian market share for the solutions that you Rush Truck Centers is not currently proposing a solution for the Canadian market. are proposing? 15 Has your business ever petitioned for bankruptcy protection? If No so, explain in detail. 16 How is your organization best described: is it a manufacturer, a Rush Truck Centers is best described as a distributor/dealer/reseller for this proposal. Rush is a contracted franchisee distributor/dealer/reseller, or a service provider? Answer of the specific manufacturers represented on this proposal. whichever question (either a) or b) just below) best applies to your organization. a) If your company is best described as a distributor/dealer/reseller (or similar entity), provide your written authorization to act as a distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable, is your dealer network independent or company owned? b) If your company is best described as a manufacturer or service provider, describe your relationship with your sales and service force and with your dealer network in delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? 17 If applicable, provide a detailed explanation outlining the licenses The Rush entities listed in item 2 are licensed in each applicable state as a representative of the manufacturers and certifications that are both required to be held, and actually presented in this proposal. In addition, we have franchise contracts in place with each of the manufacturers on this held, by your organization (including third parties and proposal. subcontractors that you use) in pursuit of the business contemplated by this RFP. 18 Provide all "Suspension or Debarment' information that has Does not apply. applied to your organization during the past ten years. Table 3: Industry Recognition & Marketplace Success Line Item Question Response* 19 Describe any relevant industry awards or recognition that your Rush Truck Centers has been recognized by each of the manufacturers represented for performance and customer company has received in the past five years service levels. 20 What percentage of your sales are to the governmental sector in Approximately 15%, market dependent. the past three years 21 What percentage of your sales are to the education sector in the Approximately 5%, market dependent. past three years 22 List any state, provincial, or cooperative purchasing contracts that Buyboard both State & National & H-GAC comprise between 250-350 units per year for an annual revenue in 2023 you hold. of $39.5MM. What is the annual sales volume for each of these contracts over the past three years? 23 List any GSA contracts or Standing Offers and Supply Rush does not have any formal contracts in place with the GSA. Arrangements (SOSA) that you hold. What is the annual sales volume for each of these contracts over the past three years? Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Table 4: References/Testimonials Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities. Entity Name * Contact Name * Phone Number* City of Austin, Texas Janet Opheim (512) 978-2634 City of Euless, Texas Kyle McAdams (817) 685-1598 City of DeSoto, Texas Wade Williams (972) 230-5714 City of Cedar Hill, Texas Kenneth Atkins (972) 291-5126 ext. 2840 City of Houston, Texas Daniel Davis (281) 740-8030 Table 5: Top Five Government or Education Customers Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years. Entity Name Entity Type * State / Province * Scope of Work * Size of Transactions * Dollar Volume Past Three Years * City of Austin Government Texas -TX Provided chassis and bodied up equipment to the 108 $21,700,396.98 City of Austin. City of Phoenix Government Arizona - AZ Provided chassis and bodied up equipment to the 86 $28,355,662.56 City of Phoenix. Virginia Department of Government Virginia - VA Provided chassis and bodied up equipment to the 110 $18,650,715.50 Transportation Virginia Department of Transportation. Illinois Department of Government Illinois - IL Provided chassis and bodied up equipment to the to 104 $14,934,920.93 Transportation the Illinoi Department of Transportation. Ohio Department of Government Ohio - OH Provided chassis and bodied up equipment to the 78 $8,835,185.02 Transportation Ohio Department of Transportation. Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions. Line Item Question Response* 11116 26 Sales force. Rush Truck Centers has a nationwide truck sales staff of approximately 275 people who maintain direct contact with our customers. The sales team is supported by a team within each dealership that handles finance, title work, as well as other administrative duties so that the sales team can stay customer focused. Rush Truck Centers also maintains very close relationships with our vendors to provide new and used vehicles, as well as parts & service solutions to our customer base. This includes organizations like Knapheide Manufacturing, Federal Signal, Wabash, Morgan Corporation, and Reading Truck Body to name a few. 27 Dealer network or other distribution methods. With over 140 locations across the nation, Rush's capability to service customers in the U.S. is unparalleled in the industry. Rush Truck Centers maintains $350MM in on hand parts inventory nationwide. This provides the ability the move parts across the nation between our locations as needed. Beyond that, being a Hino, Dennis Eagle, Ford & Isuzu franchised dealer we also have the ability to utilize the overall OEM dealer network for warranty repairs & service should occasion call for it. 28 Service force. Rush Truck Centers alone currently has over 1,400 technicians nationwide and over 350 outside parts and service personnel that actively work to keep our customer's equipment on the road. At Rush we work tirelessly to make sure that our technicians/service teams have the most up to date training, equipment, and tooling in an effort to minimize customer down time. Outside of the Rush dealer network, we also maintain very close relationships with our OEMs to make sure that our customers can be serviced anywhere in the nation. 29 Describe the ordering process. If orders will be handled by Rush Truck Centers believes in a boots on the ground approach. We task our sales, parts & service teams to actively distributors, dealers or others, explain the respective roles of the call on customers to understand their business and to provide solutions for the issues that they have. When a member Proposer and others. of the sales team gains an opportunity to quote a Sourcewell member, the local salesperson will gather all of the details, and build a spec that will best work for the customer based on the customer's needs. If there is a need for a body or upfit, Rush will engage our partners to facilitate the request or work with the customer's requested upfitter. From there the local representative will work with our corporate team to build a Sourcewell compliant quote for the customer. Once approved for purchase and a P.O. is received, Rush will process the P.O. immediately and will work to get the unit/part or service requested delivered as quickly as possible. 30 Describe in detail the process and procedure of your customer Rush Truck Centers prides itself in being timely. Our sales, parts and service teams will work to get quotes back from service program, if applicable. vendors and make sure that the customer has the final numbers as quickly as possible. We utilize our preferred vendor partnerships to maintain the shortest lead times possible for both quotes and deliveries. During the purchasing Include your response -time capabilities and commitments, as well process our sales, parts and service teams will work to keep the customer informed of unit's status as it moves as any incentives that help your providers meet your stated through the various stages of completion prior to delivery. Using our customer first philosophy we strive to provide the service goals or promises. best customer service in the industry. 31 Describe your ability and willingness to provide your products Rush Truck Centers is prepared to offer products and services nationwide. We have a national account presence with and services to Sourcewell participating entities in the United several large fleets that operate equipment across the United States. Rush Truck Centers intends to use that same States. business model to service Sourcewell clients regardless of their geographical location in the United States. Primarily utilizing the more than 2,000 sales, parts and service personnel that are employed by Rush Truck Centers nationwide. 32 Describe your ability and willingness to provide your products At this time, we are not prepared to expand these proposed solutions into Canada. and services to Sourcewell participating entities in Canada. 33 Identify any geographic areas of the United States or Canada Rush is uniquely positioned to service all government, education, and not for profit customers in the United States. that you will NOT be fully serving through the proposed contract. Each customer will be taken care of by one of our industry experts depending on their geographic location and need. 34 Identify any Sourcewell participating entity sectors (i.e., Except for the Federal government, as discussed below, Rush Truck Centers is willing to serve all participating entity government, education, not -for -profit) that you will NOT be fully sectors. As we currently hold Buyboard & H-GAC contracts, we do not have any type of exclusivity agreement in serving through the proposed contract. place. Rush's presence is national, and our goal is to serve every customer possible in the United States. Being awarded the Sourcewell contract would open another avenue for Rush Truck Centers to do just that. Explain in detail. For example, does your company have only a regional presence, or do other cooperative purchasing contracts Regarding the Federal government, our ability to serve Federal agencies will be determined by Rush on a case -by - limit your ability to promote another contract? case as there may be certain Federal requirements that Rush or its suppliers cannot meet. 35 Define any specific contract requirements or restrictions that Logistical/Transportation cost will be a limiting factor. As equipment is moved to ports, there are loading fees, freight would apply to our participating entities in Hawaii and Alaska costs, and other logistical expenses that would be incurred to deliver units to Alaska, Hawaii and other U.S. and in US Territories. Territories. These costs would of course need to be factored into sales price of the vehicle during the quote process. Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Table 7: Marketing Plan Line Item Question Response* 36 Describe your marketing strategy for promoting this contract Our marketing strategy is multifaceted. We rely heavily on digital marketing through our website, e-blast, social media opportunity. Upload representative samples of your marketing platforms to reach our customer base. While also using more traditional forms of marketing such as mailers, print materials (if applicable) in the document upload section of your adds in magazines, NASCAR sponsorships, even wrapping our mobile trucks as well as many other media to ensure response. we are reaching as many prospects as possible. This broad-spectrum approach is ultimately anchored by our most important asset, our people, that ensure that the personal touch and support remain in the sales process with our customers while delivering the message of the capabilities that Rush Truck Centers has to offer. We have found that through this process we reach a relatively broad demographic of clientele creating a well -diversified portfolio of customers. 37 Describe your use of technology and digital data (e.g., social Rush Truck Centers uses a host of social media platforms to reach new/prospective clients. Platforms such as media, metadata usage) to enhance marketing effectiveness. Linkedln, Facebook, and others allow us to both reach out to customers directly via direct message as well as through broader marketing strategies such as government/educational/not for profit specific posts. We also monitor comments and messages on these platforms to either facilitate requests or respond to questions that clients may have. The goal of our marketing campaigns is to maximize click through. Rush has found that offering a more targeted marketing approach offers the best results where even our e-blasts are tailored to the business segment we serve. This approach ensures that our message is relevant to the specific clients that we are targeting. 38 In your view, what is Sourcewell's role in promoting contracts Sourcewell is a very well known purchasing cooperative entity and is trusted by many of the municipal and not for arising out of this RFP? profit organizations in the U.S.. If awarded, Rush intends to showcase the award to all of our clients through email campaigns, trade shows, in person meetings, as well as through our vendor relationships. In short, Sourcewell's How will you integrate a Sourcewell-awarded contract into your members trust the cooperative and are loyal. Rush aims to build upon the brand recognition Sourcewell brings through sales process? communication with our industry experts, highlighting our complete offering of service capabilities. Allowing Sourcewell members to work with our industry experts for their fleet needs, while offering customers the flexibility of purchasing through a cooperative contract. Rush Enterprises goal if awarded is to combined Sourcewell (one of the largest purchasing cooperative in the nation) with the largest commercial truck dealer group in the nation to provide single source solutions to as many government, education and not for profit entities as possible. 39 Are your products or services available through an e-procurement Due to the variance in specifications in the vehicles that we provide, Rush prefers each client request be handled by ordering process? one of our industry experts to ensure the right product is provided for the application. This approach allows Rush to have more interaction with the customer to offer solutions that they may not know is available to them. Our sales If so, describe your e-procurement system and how governmental teams are trained to be solution minded and to make sure we offer customers all potential solutions that we feel may and educational customers have used it. help their business, this is best accomplished with personal interaction. In support of this customer base, we do offer an ecommerce solution to sourcing parts and receiving service from our locations aross the United States. This customer -based solutions allows for comprehensive parts pricing, sourcing, and research. In addition we offer an extensive service incident management platform for managing vehicles that are being serviced and repaired in our dealerships. Real-time status updates, estimate review and approval, and historical repair reference are just some of the features of this platform that are available to Sourcewell members to assist with their fleet management. Table 8: Value -Added Attributes Line Item Question Response* 40 Describe any product, equipment, maintenance, or operator Rush works closely with our original equipment manufacturers as well as body upftters and vendors to provide a training programs that you offer to Sourcewell participating entities. comprehensive training strategy for vehicles and equipment provided. These programs are tailored to meet the specific needs of the Sourcewell member and will be developed as requested. Any associated costs for this training Include details, such as whether training is standard or optional, will be discussed upfront after maximizing support from all involved. who provides training, and any costs that apply. 41 Describe any technological advances that your proposed products Working in concert with our represented OEM's in advancing fleet management technologies, Rush Truck Centers or services offer. works to simplify the application of these technologies for the Sourcewell member. Through the development of our RushCare system, we offer real-time communication platforms that are often communicating with the technologies incorporated in the equipment provided. Monitored by our 24/7 call center, we aid customers in predictive incident and preventative maintenance of their fleets. Through our dedicated telematics division, Rush remains on the forefront of new and emerging technologies ensuring maximum uptime for our customers and solutions for their fleet needs. 42 Describe any "green' initiatives that relate to your company or to Being a leader in emerging technologies, Rush again led the industry in the adoption of alternate -fuel vehicles and your products or services, and include a list of the certifying environmentally -focused dealer operations. This was evident of the early development of its own CNG fuel systems, agency for each. incorporating them into the vehicles provided to simarly-minded customers. It continues with the dedication to the electric initiatives in support of the adoption of these vehicles in the market by providing battery charging stations at our facilities, supported by solar panel based energy storage and delivery systems. In fact, the dedication to this initiative is evident by operating electric vehicles in our own delivery fleet. Our commitment to these environmental - based technologies will remain a focus and will continue to expand as more opportunities arise. 43 Identify any third -party issued eco-labels, ratings or certifications Ratings and certifications for the products included in the proposal are typically attained and managed at the original that your company has received for the equipment or products equipment manufacturer level. As a distributor that represents these manufacturers, we fully support the initiatives set included in your Proposal related to energy efficiency or forth to accomplish and maintain these sustainability recognitions. conservation, life -cycle design (cradle -to -cradle), or other green/sustainability factors. 44 Describe any Women or Minority Business Entity (WMBE), Small Rush Truck Centers does not hold any of these certifications. Business Entity (SBE), or veteran owned business certifications that your company or HUB partners have obtained. Upload documentation of certification (as applicable) in the document upload section of your response. 45 What unique attributes does your company, your products, or your Being the largest commercial truck dealer group in the nation, Rush Truck Centers offers an expansive sales, parts, services offer to Sourcewell participating entities? What makes service and administrative team that offers top tier customer service. We pride ourselves on being a dedicated your proposed solutions unique in your industry as it applies to commercial dealer group that has extensive knowledge of commercial vehicle capabilities along with the industry Sourcewell participating entities? expertise that our body/upft partners provide. Clients will have a wealth of industry knowledge at their disposal while working with our expert teams. Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Table 9A: Warranty Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line Item Question Response* 46 Do your warranties cover all products, parts, and labor? All product warranty coverages in reference to this proposal are provided to the end user by the original equipment manufacturer or upfitter. We have attached copies of the standard warranty coverage for each OEM that we are offering on this proposal. 47 Do your warranties impose usage restrictions or other limitations Each OEM warranty has different usage restrictions and limitations. We have attached the standard warranty coverage that adversely affect coverage? for each of the manufacturers we are offering on this proposal. 48 Do your warranties cover the expense of technicians' travel time Case dependent; typically the warranty coverage offered by the OEM does not include travel or mileage if mobile and mileage to perform warranty repairs? service is requested. Any associated costs with these services will be presented prior to any services being performed. In terms of towing, some OEMs will cover the expense of a tow into the closest factory certified warranty facility if the unit is undrivable. 49 Are there any geographic regions of the United States or Any potential geographic restrictions will be discussed with the client at the time of quote to ensure that the vehicle Canada (as applicable) for which you cannot provide a certified can be property serviced and maintained for the Sourcewell member. We will work to spec equipment that maximizes technician to perform warranty repairs? operating capability, but also maximizes access to service support for the client whether through the OEM network or our network of Rush Enterprises locations. How will Sourcewell participating entities in these regions be provided service for warranty repair? 50 Will you cover warranty service for items made by other All warranty coverage is passed on from the OEM. manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? 51 What are your proposed exchange and return programs and Rush Truck Centers does not offer an exchange or return policy. policies? 52 Describe any service contract options for the items included in Extended service contracts are offered through OE programs as well as from Rush through our third -party partners. your proposal. However, these extended service contracts are somewhat customizable and need to be discussed, quoted and evaluated with each client on a case -by -case basis. Table 10: Payment Terms and Financing Options Line Item Question Response" 53 Describe your payment terms and accepted payment methods. Rush Truck Centers does offer NET30 terms from the date of delivery (upon credit risk approval by the Rush credit team). 54 Describe any leasing or financing options available for use by Rush Enterprises does offer municipal leasing and financing options through our third -party lending partners. At the educational or governmental entities. time the vehicle is quoted we will gladly review these options with Sourcewell members to find the best option for them. Any leasing or financing terms would be agreed to separately by the customer and the leasing/financing company. 55 Describe any standard transaction documents that you propose to Rush Truck Centers requires a Retail Sales Order, Delivery Receipt, and a CARB Attestation form. The State of use in connection with an awarded contract (order forms, terms Attestation/Domicile form is required by Rush to be signed by the customer to make sure that non -California compliant and conditions, service level agreements, etc.). Upload a sample trucks ultimately won't registered or primarily operated in the State of California due to new CARB, ACT, ACF, and of each (as applicable) in the document upload section of your Low Nox Omnibus regulations. Other forms may include warranty start forms depending on the OEM. response. 56 Do you accept the P-card procurement and payment process? Rush Truck Centers does except Pcards for payment on parts and service without a credit card processing fee. If so, is there any additional cost to Sourcewell participating entities for using this process? Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form. Line Itemlllllllli Question Response* 57 Describe your pricing model (e.g., line -item discounts or product- Rush Truck Centers will offer a discount off of List/MSRP for 3 of the 4 OEMs included in this proposal, the OEM category discounts). that will not show a discount off of pricing is Dennis Eagle which does not have a List Price or MSRP. In the case of Dennis Eagle, the pricing shown is the Sourcwell member's price before any volume discounts are applied. Please Provide detailed pricing data (including standard or list pricing note this is for the chassis only as any upfit that is requested or needed will need to be added to the quote to and the Sourcewell discounted price) on all of the items that you provide a complete price for the customer. want Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal. Upload your pricing materials (if applicable) in the document upload section of your response. 58 Quantify the pricing discount represented by the pricing proposal Rush Truck Centers is prepared to offer the following minimum discount range off of List/MSRP per OEM: in this response. For example, if the pricing in your response Ford Motor Company: 1.50% to 7.00% represents a percentage discount from MSRP or list, state the Hino: 10% to 15% percentage or percentage range. Isuzu: 10 % to 15%" Dennis Eagle: 0% as Dennis Eagle does not have a List/MSRP 59 Describe any quantity or volume discounts or rebate programs Any Sourcewell member looking to purchase 10 or more units, please contact us for additional price concession. that you offer. 60 Propose a method of facilitating "sourced" products or related Products or Goods sourced through open market channels will be quoted with additional markup not to exceed 15% services, which may be referred to as "open market" items of the MSRP of the goods Products or Goods quoted to Rush Truck Centers. or "nonstandard options". For example, you may supply such items "at cost' or "at cost plus a percentage," or you may supply a quote for each such request. 61 Identify any element of the total cost of acquisition that is NOT From a chassis perspective we have included all applicable charges in our attached pricing list. If there is a specific included in the pricing submitted with your response. need, training or special installation we will include that with the upfit portion of the quote to the Sourcwell members. This includes all additional charges associated with a purchase that are not directly identified as freight or shipping charges. For example, list costs for items like pre -delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. 62 If freight, delivery, or shipping is an additional cost to the Some of the OEMs allow for courtesy delivery by other dealers in the OEM dealer network to minimize any additional Sourcewell participating entity, describe in detail the complete freight cost. If this resource is available through the specific OEM quoted, or if the equipment quoted doesn't require freight, shipping, and delivery program. any upfit and we're able to ship directly to the end user from the factory we will certainly do so. However, if the unit requires additional equipment to be added or an upfit prior to delivery then there will be freight cost incurred to move the unit from the body company to the dealership or its final destination. 63 Specifically describe freight, shipping, and delivery terms or Shipping to Alaska, Hawaii, Canada and other off shore entities present several logistical hurdles that will require programs available for Alaska, Hawaii, Canada, or any offshore additional expense such as port fees, loading fees, etc.. These additional expenses will be listed out on the delivery. customer's quote for their review. 64 Describe any unique distribution and/or delivery methods or In addition to working with the franchised dealer network of the represented OEMs, Rush will utilize its extensive options offered in your proposal. network of dealerships to optimize delivery to the Sourcewell member while minimizing associated costs. Table 12: Pricing Offered Line Item The Pricing Offered in this Proposal is: * Comments 65 c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. Rush Truck Centers is offering Sourcewell pricing that is more aggressive than we've priced on other cooperative contracts. Table 13: Audit and Administrative Fee Line Item Question Response* 66 Specifically describe any self -audit process or program that you Rush Truck Centers has a strict self -audit process in place to help ensure compliance to not only company policy and plan to employ to verify compliance with your proposed Contract procedures, but also to requirements of contracts with our customer base. This oversight is provided by our internal with Sourcewell. audit staff in our accounting department as well as auditors from our Ethics and Compliance division based at corporate headquarters. The Rush Sales Operations group will also help ensure compliance with the business This process includes ensuring that Sourcewell participating requirements of the contract in place as well as providing reporting based on the terms requested in the contract. entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template. 67 If you are awarded a contract, provide a few examples of internal This Sales Operation Team will track the performance of the contract in place. While using a broad distribution model metrics that will be tracked to measure whether you are having to approach this opportunity, the management of the contract will be handled centrally by the responsible representative success with the contract. assigned to the contract with senior leadership oversight. Extensive reporting tools are in place to assist with this management. 68 Identify a proposed administrative fee that you will pay to Rush is prepared to offer a per unit fee of: Sourcewell for facilitating, managing, and promoting the $400.00 for all units class 3-5 Sourcewell Contract in the event that you are awarded a $750.00 for all units class 6-8 Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit fee; it is not a line -item addition to the Member's cost of goods. (See the RFP and template Contract for additional details.) Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Table 14A: Depth and Breadth of Offered Equipment Products and Services Proposers submitting a proposal in Category 1 as defined herein will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems. For example, if a Proposer offers chassis and cabs with Internal Combustion Engines (ICE) as well as chassis and cabs with electric propulsion systems the Proposer should designate it is seeking an award in Category 1 only. Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2 for electric propulsion systems only. Line Item Category Selection 69 Category 1: All engines, fuel, and propulsion type chassis and cabs Table 14B: Depth and Breadth of Offered Equipment Products and Services Line Item Question Response* 70 Provide a detailed description of the equipment, products, and Rush Truck Centers is offering (4) OEMs on this proposal comprising of (39) individual models with even more specific services that you are offering in your proposal. order codes under each model. We are also offering a range of upfit options from spray in bed liners and toolboxes to service bodies, refuse equipment and sewer inspection equipment. To provide a complete solution to meet the customer's needs Rush Enterprises will work with our extensive list of vendors and even work with vendors specifically requested by the Sourcewell member (once approved by Rush Truck Centers risk team). 71 Within this RFP category there may be subcategories of Our subcategories will be broken down by Make, Model, and trim level (where applicable). solutions. List subcategory titles that best describe your products and services. 72 Describe any manufacturing processes or materials utilized that Rush Truck Centers has the utmost confidence in the manufacturers we represent to produce the highest quality products contribute to chassis strength, cab strength, overall durability, available on the market. driver safety. 73 Describe any differentiating serviceability attributes (remote As detailed above, Rush Truck Centers offers a unique business case to Sourcewell members. Its network and forward - diagnostics, etc.) your proposal offers. looking approach to solutions technologies positions Rush to offer products and services at a customizable -level to meet any transportation need proposed. Between the tools developed and available to the Sourcewell member base and the team of experts assembled to provide the solutions, Rush is a differentiator in the industry. Whether it be the widely available, pre-upfitted quick delivery inventory of vehicles, extensive and diverse parts inventory, or available service bays at our state-of-the-art facilities supported by a fleet of 600+ mobile service technicians, Rush Truck Centers is prepared to offer solutions to Sourcewell members. Table 15: Category 1 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Proposers submitting a proposal in Category 1 will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems. See RFP Section II. B. 1 for details. r- We will not be submitting for Table 15: Category 1 - Depth and Breadth of Offered Equipment Products and Services Line Item Category or Type Offered * Chassis Type (ICE and/or BEV) Comments 74 Class 4 chassis r Yes Internal Combustion Engine fuel types (ICE) The OEMs Rush is offering currently only offer ICE solutions for the r No class 4 space. 75 Class 5 chassis r Yes Both Chassis Types (ICE and BEV) None of the OEMs Rush is offering currently offer BEV solutions for r No the class 5 space. However, Isuzu is releasing a BEV class 5 that is projected to be available in 2025. We are looking to offer that product once pricing is published and able to be ordered. 76 Class 6 chassis r Yes Internal Combustion Engine fuel types (ICE) None of the OEMs Rush is offering currently offer BEV solutions for r No the class 6 space. Although Hino is projecting to announce a class 7 BEV in 2025 at which time we will work with Sourcwell to have the product added to the contract. 77 Class 7 chassis r Yes Internal Combustion Engine fuel types (ICE) None of the OEMs Rush is offering currently offer BEV solutions for r No the class 7 space. Although Hino is projecting to announce a class 7 BEV in 2025 at which time we will work with Sourcwell to have the product added to the contract. 78 Class 8 chassis r Yes Internal Combustion Engine fuel types (ICE) None of the OEMs Rush is offering on this proposal offer BEV r No solutions for the class 8 space. 79 Related equipment, accessories, r Yes Both Chassis Types (ICE and BEV) Through Ford Rush is offering both ICE & BEV on the Transit T-250 parts, upfitting, services, used chassis r No & T-350 in the class 3 space. The Super Duty line, more and Class 3 chassis specifically F-250 & F-350 are offered as ICE only. Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Table 16: Category 2 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2 for electric propulsion systems only. See RFP Section II. B. 1 for details. r- We will not be submitting for Table 16: Category 2 - Depth and Breadth of Offered Equipment Products and Services Line Item Category or Type Offered Comments 80 Battery Electric Vehicle (BEV) r Yes Rush Truck Centers is not offering an OEM that has a BEV vehicle for the class 4 space. Class 4 Chassis r. No 81 Battery Electric Vehicle (BEV) r Yes Isuzu is looking to offer a BEV class 5 unit towards the end of 2024/beginning of 2025. Although pricing isn t Class 5 Chassis r No currently available, once made available to Rush Truck Centers, we intend to work with Sourowell to have this model added to the contract. 82 Battery Electric Vehicle (BEV) r Yes Rush Truck Centers is not offering an OEM that has a BEV vehicle for the class 6 space on. Class 6 Chassis r No 83 Battery Electric Vehicle (BEV) r Yes Rush Truck Centers is not offering an OEM that has a BEV vehicle for the class 7 space. Class 7 Chassis r. No 84 Battery Electric Vehicle (BEV) r Yes Rush Truck Centers is not offering an OEM that has a BEV vehicle for the class 8 space. Class 8 Chassis r No 85 Related equipment, accessories, parts, upfitting, r. Yes Rush Truck Centers is offering the Ford E-Transit line which we are offering on this proposal. services, used chassis and Class 3 chassis r No Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan. • Pricing - MSRP Pricing.zip - Thursday March 28, 2024 13:53:27 • Financial Strength and Stability - 2023 10-K Final.pdf - Tuesday March 26, 2024 10:49:33 • Marketing Plan/Samples (optional) • WMBE/MBE/SBE or Related Certificates (optional) • Warranty Information - Exhibit C - Rush Limited Warranty.pdf - Thursday March 28, 2024 12:41:37 • Standard Transaction Document Samples - Sourcewell Docs Example.pdf - Thursday March 28, 2024 14:24:57 • Requested Exceptions - RFP _033824_Class_4-8 Chassis _&_ Cabs _ Contract_ Template_ Rush revisions.docx - Tuesday March 26, 2024 11:39:46 • Upload Additional Document - Additional Documents.zip - Thursday March 28, 2024 12:40:50 Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: 1. Included on the "Specially Designated Nationals and Blocked Persons' list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: httos://www.treasury_.aov/ofaG/downloads/sdniist.pddf; 2. Included on the government -wide exclusions lists in the United States System for Award Management found at: https:Nsam.aov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Whitt Michael, Senior of Medium Duty Sales, Rush Truck Centers of Texas, LP The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes r. No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. Bid Number: RFP 032824 Vendor Name: Rush Enterprises Docusign Envelope ID: 5F8FB7AD-F93D-4280-AOF3-EB7758AO287D I have reviewed the File Name below addendum and Pages attachments (if applicable) Addendum-7—Class 4-8 Chassis and Cabs _RFP_032824 r Thu March 21 2024 08:45 AM 1 Addendum-6—Class 4-8 Chassis and Cabs _RFP_032824 r Wed March 20 2024 12:36 PM 3 Addendum _5_Class 4-8 Chassis and Cabs _RFP_032824 Mon March 18 2024 12:01 PM 1 Addendum _4_Class 4-8 Chassis and Cabs _RFP_032824 6 Wed March 2024 09:38 AM 1 Addendum_3_Class 4-8 Chassis and Cabs _RFP_032824 Wed February 21 2024 04:08 PM 2 Addendum _2_Class 4-8 Chassis and Cabs _RFP_032824 r 1 Wed February 14 2024 04:12 PM Addendum _1_Class 4-8 Chassis and Cabs _RFP_032824 r 1 Thu February 8 2024 04:24 PM Bid Number: RFP 032824 Vendor Name: Rush Enterprises ITEM NO. 7.G. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 Department: Public Works Submitted By: Mark Hendersen, Interim Director of Public Works Prepared By: Kelsey Nguyen, Project Coordinator Laura Luchini, Interim CIP Program Manager Agenda Title: Adopt a Resolution Authorizing the City Manager to Create a New Capital Improvement Program Project for the Benicia Park Concession Stand Renovation Project (Proposed Project No. CIP2608), Accept a New Scoreboard and Associated Control Equipment Donation from Rohnert Park Cal Ripken to Benefit the City of Rohnert Park, Authorize Budget Amendments to Transfer $315,000 from the General Liability Internal Service Fund F2350, and to Record the Donation RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to create a new Capital Improvement Program ("CIP") Project for the Benicia Park Concession Stand Renovation Project (proposed Project No. CIP2608), accept a new scoreboard and associated control equipment donation from Rohnert Park Cal Ripken to benefit the City of Rohnert Park, authorize Budget Amendments to transfer $315,000 from the General Liability Internal Service Fund F2350, and to record the donation. BACKGROUND: On July 22, 2024, the Benicia Park Concession Stand, located at 7471 Bernice Avenue was subject to arson. This caused fire and smoke damage to the concession building interior, concession window, scoreboard controller, and other miscellaneous items belonging to the user group, Cal Ripken, inside the concession area beyond repair. On March 14, 2025, a tree branch fell on the concession building roof during a heavy storm. Staff worked with the City's Risk Manager to file and process an insurance claim for both incidents. Additionally, as part of the insurance claim process, Cal Ripken's insurer determined that the original scoreboard manufacturer no longer produces repair or replacement components for the existing unit destroyed in the fire. Cal Ripken successfully secured reimbursement for a full replacement scoreboard and associated control equipment. The total cost of the new scoreboard is quoted at $16,611.60, and Cal Ripken has formally offered to donate the scoreboard system to the City for installation at Benicia Park. Upon approval from the City's insurance adjuster, McLarens, to proceed with the necessary repairs, the City contracted with Strata ap (Architect) for design of the Benicia Park Concession Stand Renovation Project (Project). ITEM NO. 7.G. ANAYSIS: In accordance with the City's informal bidding requirements, staff posted an Invitation to Bidders on October 15, 2025. On October 27, 2025, sealed bids were opened and staff determined that NG Builder Company LLC (NG Builders) was the lowest responsive and responsible bidder, with a total bid amount of $172,000. Per the City's bidding procedures, the City Manager is authorized to sign construction contracts up to the California Uniform Public Construction Cost Accounting Act (CUPCCAA) informal bidding amount of $220,000. Therefore, on November 11, 2025, the construction contract was executed between the City and NG Builders, in the amount of $172,000 for construction of the Project. Construction on the building is anticipated to be completed mid -February, weather dependent. Currently, the design and construction contracts are being expensed directly out of the City's General Liability Internal Service Fund F2350. To capture and capitalize the Project as a whole, and to effectively track accounting (expenses and insurance reimbursement) on the Project, staff is requesting authorization for the City Manager to create a new CIP Project for the Benicia Park Concession Stand Renovation Project, Proposed Project No. CIP2608 and authorize a budget amendment transferring $315,000 from the General Liability Internal Service Fund F2350 to the Project. In turn, appropriations will be increased in the Project from the transfer of the funds. Additionally, staff is seeking City Council approval to accept the scoreboard and scoreboard control equipment donation from Cal Ripken. Acceptance of this donation ensures continuity of service for youth baseball programming and avoids disruption to the upcoming Cal Ripken season. The new scoreboard is compatible with current industry standards, provides a modern and reliable replacement, and allows the City to restore the facility to its pre -fire condition. Upon City Council acceptance of the donation, the scoreboard will be incorporated and installed as part of the Project. The lead time on the scoreboard is six weeks, the contractor will install upon receipt. A copy of the quote can be found in Attachment A, and a rendering of the scoreboard can be found in Attachment B. Generally Accepted Accounting Principles (GAAP) require that the value of the donation be recorded on the City's books, and staff is requesting the authority to increase revenue and expenditure appropriations to record the donation in accordance with GAAP. ENVIRONMENTAL ANALYSIS: The Project involves replacement of the roof, scoreboard, and renovations to the concession building interior located at 7471 Bernice Avenue. Therefore, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The Benicia Park Concession Stand Renovation Project aligns with the following City Council multi- year broad goals and strategic plan priorities: • Planning and Infrastructure: The Benicia Park Concession Stand Renovation Project assists in maintaining City's existing infrastructure in a safe and proactive manner so that the community can continue to utilize these amazing facilities. • Community Quality of Life: By offering community enrichment opportunities and fostering an equitable high quality of life. • Focus on Infrastructure and beautification: By maintaining facilities that contribute to a vibrant community. 2 ITEM NO. 7.G. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends that the City Council adopt a Resolution to create a new Capital Improvement Program Project for Benicia Park Concession Stand Renovation Project (Proposed Project No. CIP2608), authorize a budget amendment to transfer $315,000 from the General Liability Internal Service Fund F2350 to the Project, and to accept and record on the City's books a new scoreboard and associated control equipment donation from Rohnert Park Cal Ripken. This action will allow staff to effectively track the Project budget and insurance reimbursement, and benefit the City with a brand-new scoreboard for users at Benicia Park. 2. Alternative: The City Council could decide not to create a new Capital Improvement Program Project and not accept the scoreboard donation from Rohnert Park Cal Ripken. This option is not recommended as it would make tracking finances difficult and the scoreboard would continue to be inoperable. FISCAL IMPACT/FUNDING SOURCE: The Benicia Park Concession Stand Renovation Project is funded through the General Liability Internal Service Fund F2350. The total Project budget is $315,000. There are sufficient funds available to pay for the Project out of F2350, however, staff is requesting authorization to create a new CIP project and process a budget amendment to transfer $315,000 from F2350 to fund the Project within the capital projects fund. The City is seeking reimbursement for the damages from the City's insurance, and will return funds to the General Liability Internal Service Fund when received. Department Head Approval Date: 1/8/2026 Finance Approval Date: 1/8/2026 Human Resources/Risk Manager Approval Date: N/A City Attorney Approval Date: 1/9/2026 City Manager Approval Date: 1/12/2026 Attachments: Resolution Authorizing the City Manager to Create a New Capital Improvement Program Project for the Benicia Park Concession Stand Renovation Project (Proposed Project No. CIP2608), Accept a New Scoreboard and Associated Control Equipment Donation from Rohnert Park Cal Ripken to Benefit the City of Rohnert Park, Authorize Budget Amendments to Transfer $315,000 from the General Liability Internal Service Fund F2350, and to Record the Donation 2. Attachment A — Scoreboard Quote 3. Attachment B — Scoreboard Rendering RESOLUTION NO. 2026-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO CREATE A NEW CAPITAL IMPROVEMENT PROGRAM PROJECT FOR THE BENICIA PARK CONCESSION STAND RENOVATION PROJECT (PROPOSED PROJECT NO. CIP2608), ACCEPT A NEW SCOREBOARD AND ASSOCIATED CONTROL EQUIPMENT DONATION FROM ROHNERT PARK CAL RIPKEN TO BENEFIT THE CITY OF ROHNERT PARK, AUTHORIZE BUDGET AMENDMENTS TO TRANSFER $315,000 FROM THE GENERAL LIABILITY INTERNAL SERVICE FUND F2350, AND TO RECORD THE DONATION WHEREAS, the Benicia Park Concession Stand Building is located at 7471 Bernice Avenue; WHEREAS, the building structure was damaged from arson and a tree branch falling on the roof during a storm; and WHEREAS, the Benicia Park Concession Stand Renovation Project ("Project") consists of renovating the building interior and replacement of the roof, and WHEREAS, the plans and specifications for the Project were prepared by Strata ap Inc., and approved by the City Engineer; and WHEREAS, the City executed the Construction Contract with NG Builder Company LLC on November 11, 2025 for construction of the Project; and WHEREAS, the City has filed separate insurance claims and is seeking reimbursement for the damages to the building from the City's insurance adjuster, McLarens, including fees for design and construction of Project; and WHEREAS, the Rohnert Park Cal Ripken baseball organization received insurance reimbursement for the replacement of the Benicia Park scoreboard that was damaged beyond repair as a result of the July 22, 2024 arson incident; and WHEREAS, currently, the Project expenses are being charged directly out of the General Liability Internal Service Fund F2350; and WHEREAS, staff recommends creating a new (CIP) project to consolidate the Project expenses and to capitalize on the Project; and WHEREAS, the Project budget is $315,000; and WHEREAS, Rohnert Park Cal Ripken desires to donate the new scoreboard and associated control equipment, valued at $16,611.60, to the City of Rohnert Park for installation as part of the Project; and WHEREAS, the City of Rohnert Park City Council desires to accept the donation of the replacement scoreboard which will restore essential equipment for youth baseball programming at Benicia Park without additional cost to the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve as follows: I. The above recitals are true and correct and material to this Resolution. 2. In making its findings the City Council relied upon and hereby incorporates by reference all of the correspondence, staff reports and all other related materials. 3. The City Manager directs the Finance Director to create a new CIP Project for the Benicia Park Concession Stand Renovation Project, CIP2608. 4. The Finance Director is authorized to process a budget amendment to transfer $315,000 from the General Liability Internal Service Fund F2350 to the Benicia Park Concession Stand Renovation Project within the capital projects fund, and to appropriate the funds within the Project. 5. The City Council hereby accepts the donation of the new scoreboard and associated control equipment from Rohnert Park Cal Ripken and authorizes the Finance Director to increase revenue and expenditure appropriations to record receipt of the donation. 6. Staff will include installation of the scoreboard and associated control equipment as part of Project. BE IT FURTHER RESOLVED that the City Manager, or her designee is authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 27h day of January, 2026. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments A and B CITY OF ROHNERT PARK Emily Sanborn, Mayor ADAMS: GIUDICE: RODRIGUEZ: ELWARD: SANBORN: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2026-010 Page 2 of 2 IU6 Max Hurt Drive ,J, Murray KY 4207, Toll -Free: 1-800-323-7745 yarsLltycore boards.com BILL TO: SHIP TO: David Langdale president@calripken.org (707) 548-9451 Rohnert Park Cal Rlpken 772 Carlita Cir Rohnert Park, CA 94928 DETAILS Quote Number: 32253251351 Prepared By: Charlene Knight PO Number: Created On. December 10, 2025 ST M'PT# SC Y POP N OTY, Az 20'x 8'BASEBALL SCOREBOARD * 15" LED digits with Protective Shields * 9 Inning Scoreboard 3359-22 - Ball, Strike, Out up to 9, Runs up to 99, and Pitches up to 199 1 $11735.00 $11,735.00 ® Galvanized steel cabinet with powder coat finish ® Wireless remote control * 5 - Year Limited Warranty SPA20-OD ARCH SPONSOR PANEL 20'OUTDOOR 1 $1,385.00 $1,385.00 PWPK4 INTERNAL POWER PACK - FOR LCD CONTROLLER 1 $105,00 $105.00 Controller Carrying Case - Large * 19" x 16" x 7" CS5 o Impact Resistant 1 $165.00 $165.00 * Water Proof ® Dust Proof Subtotal: $13,390.00 Shipping and Handling: $1,850.00 Tax 9% Zip Code 94928: $1,371.60 0 V NOTES Quote valid for 30 days. Installation and electrical work not included. Visa, Mastercard, American Express, personal checks, and ACH Check Forms accepted for your convenience. �— HOME OF —w —loqq PITCHES BALL STRIKE OUT PGUESTs 1 2 3 4 5 6 7 8 9 TOTAL GUEST imum lauiku, u HOME .1 0 '� 0 1 5 ITEM NO. 8.A. Mission Statement ��a!veur PArh. "We Care for Our Residents by Working Together to ..� z Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK "°RS" CITY COUNCIL AGENDA Meeting Date: January 27, 2026 Department: Development Services and Public Safety Submitted By: Mario Landeros, Interim Director of Development Services & Tim Mattos, Director of Public Safety Prepared By: Steve Daubs, Interim Building Official, Aaron Hall, Fire Marshall & Jonathan Heaton, Fire Inspector Agenda Title: Conduct a Public Hearing and Consider Waiving the Second Reading of and Adopting Ordinance No. 990, an Ordinance of the City Council of the City of Rohnert Park, Amending Ordinance No. 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and P, remove the adoption of Fire Code Appendices N and O, and amend the added fire code section 903.2.24. RECOMMENDED ACTION: Conduct the Public Hearing, and Consider Waiving the Second Reading of, and Adopting Ordinance 990, an Ordinance Amending Ordinance 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and P, remove the adoption of Fire Code Appendices N and O, and amend the added fire code section 903.2.24. BACKGROUND: On January 13, 2026, the City Council unanimously waived the first reading of, and introduced Ordinance 990, an Ordinance Amending Ordinance 989, and set a public hearing date for the second reading on January 27, 2026. Staff has caused notice of this hearing to be published in accordance with Government Code section 6066. Staff is requesting that the City Council conduct a public hearing and consider waiving the second reading of, and adopting Ordinance 990 to amend Ordinance No. 989 to make the foregoing changes. ANALYSIS: The California Building Standards Code (Title 24 of the California Code of Regulations and hereinafter "Standards") includes the California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Fire, and Existing Building Codes and the Green Building Standards. The Standards are maintained by the California Building Standards Commission (Commission) which generally updates, amends and republishes the Standards every three years. The Commission bases its updates on changes to national and international "model codes", which reflect the best current understanding of the building industry on issues ranging from life safety to energy and water efficiency. The Commission published its most recent update to the 4922-7484-8394 v1 ITEM NO. 8.A. Standards on July 1, 2025 (the 2025 Standards). The 2025 Standards continue the State's efforts to facilitate "electrification" of the built environment in order support California's greenhouse gas emission reduction goals. Attachment 1 provides a very brief summary of the major changes included in 2025 Standards for the City Council's reference. The City of Rohnert Park is a local jurisdiction with authority to implement and enforce the Standards. Under state law, the 2025 Standards, as published by the Commission, become effective to all occupancies throughout California on January 1, 2026. The California Health and Safety Code requires the City Council to adopt the 2025 Standards but also allows the City Council to adopt local amendments to the Standards based on local climatic, geological or topographical conditions, which the City has done in previous code cycles. If the City does not adopt local amendments to the 2025 Standards by January 1, 2026, the 2025 Building Standards go into effect without any local amendments. On October 14, 2025, the City Council introduced an ordinance that included the 2025 Standards with local amendments and set a public hearing date for the second reading on October 28, 2025. On October 28, 2025, the City Council adopted Ordinance No. 989, Repealing and Replacing Chapters 15.04 through 15.28 of Title 15 "Buildings and Construction" of the Rohnert Park Municipal Code to Adopt by Reference the 2025 California Building Standards Code with Local Amendments as Set Forth in Chapters 15.04 (General Provisions), 15.08 (Building Code), 15.12 (Residential Code), 15.16 (Electrical Code), 15.18 (Mechanical Code), 15.20 (Plumbing Code), 15.22 (Energy Code), 15.24 (Existing Building Code), 15.26 (Green Building Standards Code), 15.28 (Fire Code) and adding a new Chapter 15.30 (Wildland-Urban Interface Code) to Title 15 "Building and Construction". Staff filed Ordinance No. 989 with the California Building Standards Commission (BSC) and BSC has requested that the City adopt specific findings with respect to several voluntary appendices that have historically been utilized by the City and modify language to comply with Assembly Bill (AB) 130. As explained in the October 14, 2025 Staff Report, AB 130 makes significant changes to a city or county's ability to adopt amendments to the California Building Standards. Based on the request from the BSC, staff has prepared an ordinance amending the previously adopted Ordinance No. 989 to make the changes discussed below. • Revisions to the findings to specify the basis for the amendment to the Existing Building Standards Code, Appendix A4 due to the local climatic, geologic or topographical conditions of the City. Appendix A4 provides additional code requirements for modifying existing buildings in seismically active areas. Because the City is located in a seismically active area, this appendix provides important additional guidance for modifying existing residences to improve seismic safety. • Revisions to the findings to specify the basis for the amendment to the Fire Code Appendices E, F, G, I, J, K, L and P due to the local climatic, geologic or topographical conditions of the City. Appendices E, F, G, I, J, K, L, and P provide the Fire Marshal with authority to request additional information from businesses that store hazardous materials and from temporary uses. Because the City is bisected by Highway 101 and the SMART Train tracks, which can slow response time, this additional information helps ensure that first responders are well prepared when arriving on site. • Revisions to Fire Code Section 903.2.24 were also made to comply with AB 130. Fire Code section 903.2.24 was added to regulate automatic sprinkler system design criteria 4922-7484-8394 v1 2 ITEM NO. 8.A. for buildings of undetermined use. In order to remain in compliance with AB 130, the BSC has requested that a language change be made to Section 903.2.24 to specify it does not apply to residential use. Additionally, the BSC recommended removal of the adoption of Appendix O of the Fire Code because it was not in effect as of September 30, 2025. The Fire Marshal is voluntarily removing the adoption of Appendix N of the Fire Code. On January 13, 2026, the City Council unanimously waived the first reading of, and introduced Ordinance 990, an Ordinance Amending Ordinance 989, and set a public hearing date for the second reading on January 27, 2026. Staff has caused notice of this hearing to be published in accordance with Government Code section 6066. Staff is requesting that the City Council conduct a public hearing and consider waiving the second reading of, and adopting Ordinance 990 to amend Ordinance No. 989 to make the foregoing changes. STRATEGIC PLAN AND CITY COUNCIL PRIORITY ALIGNMENT: The 2025 Standards and local amendments are important tools for implementing the Council's priorities regarding Planning and Infrastructure and Community Quality of Life. ENVIRONMENTAL REVIEW: In accordance with California Environmental Quality Act (CEQA) Section 15061(b) (3), the proposed ordinance is not a project subject to CEQA in that there is no possibility that the activity in question may have a significant effect on the environment. OPTIONS CONSIDERED: None. Adopting these additional findings provides the City with the authority to continue to enforce the Existing Building and Fire Code appendices and amendments that have historically supported safe construction in Rohnert Park. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of adopting the 2025 Standards with the proposed local amendments will be minimal. Code Compliance Approval Date: N/A Department Head Approval Date: 1/20/26 (Chief Mattos) Finance Director Approval Date: N/A City Attorney Approval Date: 1/21/26 City Manager Approval Date: 1/21/26 Attachments: 1. Ordinance Amending Ordinance 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and P, remove the adoption of Fire Code Appendices N and O, and amend the added fire code section 903.2.24. 4922-7484-8394 v1 ORDINANCE NO.990 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, AMENDING ORDINANCE NO. 989 TO ADD FINDINGS FOR THE ADOPTION OF CALIFORNIA BUILDING STANDARDS CODE — EXISTING BUILDING CODE APPENDIX A4, FIRE CODE APPENDICES E, F, G, I, J, K, L AND P, REMOVE THE ADOPTION OF FIRE CODE APPENDICES N AND O, AND AMEND THE ADDED FIRE CODE SECTION 903.2.24 WHEREAS, the City is responsible for local enforcement of the California Building Standards Code, also known as Title 24 of the California Code of Regulations; WHEREAS, a triennial edition of the California Building Standards Code is published by the California Building Standards Commission approximately every three years based upon model codes specified in the California Health and Safety Code; WHEREAS, local jurisdictions responsible for enforcement of the California Building Standards Code must enact local administrative regulations in order to implement the California Building Standards Code; WHEREAS, on July 1, 2025, the California Building Standards Commission published the 2025 California Building Standards Code; WHEREAS, on January 1, 2026, the building standards and regulations contained in the 2025 California Building Standards Code become effective and applicable throughout the State of California; WHEREAS, local amendments may be adopted by the City of Rohnert Park to the California Building Standards Code pursuant to the California Health and Safety Code due to climatic, geological, or topographical local conditions; WHEREAS, on October 28, 2025, the City Council of the City of Rohnert Park adopted Ordinance No. 989 which adopted by reference the 2025 California Building Standards Code with Local Amendments including Appendix A4 to the Existing Building Code, Appendices E, F, G, I, J, K, N, O, and P of the Fire Code and Section 903.2.24 of the Fire Code; WHEREAS, the California Building Standards Commission has notified the City that Appendix O of the Fire Code cannot be adopted because it does not meet the criteria listed in HSC Section 17958.7(c) and shall be removed; WHEREAS, the Fire Marshal is voluntarily removing the adoption of Appendix N of the Fire Code; WHEREAS, the California Building Standards Commission has notified the City that Section 903.2.24 requires updated language to comply with AB 130 to specify that it does not apply to residential units; WHEREAS, the California Building Standards Commission has notified the City that it is requiring additional findings to support the adoption of Appendix A4 to the Existing Building Code and Appendices E, F, G, I, J, K, L and P of the Fire Code; WHEREAS, on January 13, 2026, the City Council of the City of Rohnert Park Waived the First Reading of and Introduced Ordinance No. 990 Amending Ordinance No. 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and P, remove the adoption of Fire Code Appendices N and O, and amend the added fire code section 903.2.24. WHEREAS, a Public Hearing Notice for January 27, 2026 was published in accordance with Government Code section 6066. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA, does hereby ordain as follows: SECTION 1. AMENDMENT. Section 1 of Ordinance No. 989 is hereby amended by repealing Section 1 in its entirety and replacing it as set forth below, to add findings 11-13 to Section 1. E, to read as follows: SECTION 1. Findings. The City Council finds that: A. The City is authorized and required to adopt the California Building Standards Code by reference pursuant to Health and Safety Code section 17922 and 17958, and has taken all actions required to do so pursuant to Government Code Section 50022.2. B. In accordance with CEQA Section 15061(b)(3), this is not a project subject to CEQA in that there is no possibility that the activity in question may have a significant effect on the environment. C. This ordinance is enacted pursuant to Health & Safety Code Sections 17958.5 and 17958.7 and Government Code Section 50022.2 to make local amendments to the California Building Standards Code. D. The Council has reviewed the local amendments set forth herein and finds that they are consistent with and equivalent to changes or modifications previously filed by the City of Rohnert Park with the State Building Standards Commission in 2022 and there is no material change in regulatory effect to the standards in effect in the City of Rohnert Park as of September 30, 2025. Additionally, certain changes or modifications previously filed relate to home hardening and continue to be necessary due to local climatic, geologic or topographical conditions, as described below. E. As required Health and Safety Code 17958.7 (a), the Appendices adopted by this ordinance and as described in Chapter 15.08 through 15.28 are necessary for the protection of the public health, safety and welfare due to the local climatic, geologic or topographical conditions as described in findings 1 through 13 below. 1. Modification of California Building Code (CBC) Section 105.2 is necessary because the City's topographic development pattern of residential parcels on relatively small lots necessitates the ability for some property owners to install screening fences in order to preserve private enjoyment of their property. 2. Modification to CBC Sections 107.2.9 and 110.7 are necessary because of the City's topographic development pattern utilizing master home plans. The ability of the building official to secure photographic evidence and mitigate concealed construction is necessary to ensure safe and consistent implementation of approved plans. Ordinance No. 990 Page 2 of 6 3. Modification of CBC Section 420.17 and 1503.6 is necessary because the City is underlain by highly expansive soils with shrink -swell potential that can damage building foundations and concrete slabs. Rain gutters, downspouts, rain leaders, splash blocks and concrete landings all provide a means to keep rainwater away from foundations and slabs and minimize the potential for the underlying expansive soils to damage structures. 4. Modification of CBC Section 502 and California Fire Code (CFC) Sections 505.1, 505.1.1, 505.1.2, and 505.1.3 is necessary because the City's pattern of thick seasonal fog coupled with its many street cul-de-sacs and multi -family complexes and the distance between emergency response facilities require street numbers on buildings to be clearly visible at all hours in order to support emergency response. 5. Modification of CBC Section 1705.13.10 is necessary because the City is located near several known, active seismic faults that have a history of and the potential to cause severe ground movement, ground shaking, ground failure, land siding, lateral spreading and ground liquefaction. The design features that allow buildings to resist seismic damage are highly specialized and require special inspection expertise to ensure the design is implemented properly. 6. Modification of CBC Sections 1808.6.2.1 and 1907.2 is necessary because the City is underlain by highly expansive soils and a high groundwater table, subjecting concrete slabs to locally unique foundation conditions. Minimum standards for engineered subgrade and slab reinforcement allow concrete slabs to better resist these soil conditions. 7. Modification of California Residential Code (CRC) Section R309.2.2, and CFC Sections 101.6, 202, 901.7, 902.1, 903.2, 903.2.22-24, 903.3, 903.3.1.1, 903.3.1.1.1, 903.3.1.2, 903.3.1.3.1, 903.4.2, 907.2, 907.2.8.1 is necessary because the City is bisected by Highway 101 and the Sonoma Marin Area Rail Transit (SMART) rail corridor. The railroad and freeway create barriers, which obstruct traffic patterns and delay response time for fire equipment. In addition, the City is located near several active seismic faults that have a history of and the potential to cause severe ground movement, ground shaking, ground failure, land siding, lateral spreading and ground liquefaction, which can damage infrastructure and delay response time. This creates the need for conservatively designed fire alarm and sprinkler systems which ensure rapid notice to emergency responders and ability to contain and suppress fires with sprinklers onsite. These conditions also create a need to ensure that emergency responders are not consistently called to false alarms. 8. Modification of CRC Sections R408.1, R806.1, and R902.1 and CFC Sections 304.1.3, 304.1.3.1, 304.1.3.2, 308.1.11, 507.5.1, 507.5.1.1, Appendix B Section B 105.1, Section B 105.2, including Table B 105.2, Appendix C Section C 103.3, Appendix D Sections D 103.2, D 103.3, D 103.4, D 103.6, D 106.1 and D 106.2 is necessary because the City located at near the urban wildland interface and bordered on all sides by undeveloped community separator lands, which are crossed by overhead power lines. During the summer and fall months the combination of dry vegetation and seasonally high winds and temperatures have historically and are expected to continue to produce conditions where wildfires can occur. Ordinance No. 990 Page 3 of 6 Modifications to the CRC to improve the fire resistance of residential construction help protect homes against embers from wildfires. Modifications to the CFC to ensure neighborhood vegetation is cleared help minimize the spread of wildfires. Modifications to the CFC to increase the accessibility of firefighting infrastructure including on and offsite fire hydrants, increased water flow and pressure and streets that can accommodate firefighting equipment support the city's ability to fight wildfire. 9. Modification of California Electrical Code (CEC) Section 230.79(E) is necessary because the City is bisected by Highway 101 and the SMART rail corridor. The railroad and freeway create barriers, which obstruct traffic patterns. Upgrading ageing and undersized electrical systems, when appropriately triggered, minimizes the risk of fire, which is exacerbated by the local conditions topographic conditions that delay emergency response. 10. Modification of California Plumbing Code (CPC) Sections 301.2.6 and 604.1 is necessary because the soils within the City are considered acidic, creating a deleterious effect on metal piping placed underground. 11. Adoption of the CBC Existing Building Code Appendix A4 is necessary because the City is located near several known, active seismic faults that have a history of and the potential to cause severe ground movement, ground shaking, ground failure, land siding, lateral spreading and ground liquefaction. The standards in the appendix ensure that risk of earthquake damaged is minimized when existing wood frame buildings are modified. 12. Adoption of CFC Appendix J is necessary because the City's pattern of thick seasonal fog coupled with its many street cul-de-sacs and multi -family complexes and the distance between emergency response facilities require adequate building information signs to support emergency response. 13. Adoption of CFC Appendices E, F, G, I, K, L, and P is necessary because the City is bisected by Highway 101 and the Sonoma Marin Area Rail Transit (SMART) rail corridor. The railroad and freeway create barriers, which obstruct traffic patterns and delay response time for fire equipment. In addition, the City is located near several active seismic faults that have a history of and the potential to cause severe ground movement, ground shaking, ground failure, land siding, lateral spreading and ground liquefaction, which can damage infrastructure and delay response time. This creates the need for the Fire Marshal to maintain and have access to adequate inventories of hazardous and flammable materials and to enforce certain minimum construction standards to ensure emergency responders have the information and ability to contain fires. While the adoption of the amendments to the California Building Standards Code and the adoption of Ordinances may not prevent the incidence of fire or potential building hazards, it is noted the implementation of these various amendments will reduce the severity and potential loss of life and loss of property. The following revisions to the Rohnert Park Municipal Code are made based on the findings set forth above and the record of proceedings for consideration of this Ordinance No. 990 Page 4 of 6 Ordinance." SECTION 2. AMENDMENT. Section 11 of Ordinance No. 989 is hereby amended by repealing and replacing Section 15.28.010 and Section 903.2.24 adopting and amending the California Fire Code to read as follows: "Section 15.28.010 — Adopted — 2025 California Fire Code The 2025 Edition of the California Building Standards Code, known as California Code of Regulations, Title 24, Part 9, published by the California Building Standards Commission, including all indices and appendices B, C, D, E, F, G, I, J. K, L, and P one copy of which has been filed for use and examination by the public in the office of the building official, are hereby adopted by reference with all California and local amendments, additions or deletions as including within this chapter. This chapter shall be known as the 2025 California Fire Code and may be cited and referred to as such." "Section 903.2.24- Design criteria. Fire sprinkler systems installed in buildings of undetermined use shall be designed and installed to meet the criteria of an Extra Hazard (Group 1)(EH 1) as described in NFPA 13. Where a subsequent occupancy change requires a system with greater capacity, it shall be the building owners' responsibility to upgrade the system to the required density and meet any additional requirements of Chapter 15.28 of this Title at the time of such change. Exception: Does not apply to residential units." All other provisions of Section 11 of Ordinance No. 989 not specifically amended herein shall remain unchanged. SECTION 3. AMENDMENT. Section 9 of Ordinance No. 989 is hereby amended by repealing and replacing Section 15.24.020 amending the California Existing Building Code to read as follows: "Section 15.24.020 - Appendix Chapters Added. Ordinance No. 989 Page 13 of 22 Appendix Chapters A3 (Prescriptive Provisions for Seismic Strengthening of Cripple Walls and Sill Plate Anchorage of Light, Wood -Frame Residential Buildings and Appendix Chapter), A4 (Earthquake Risk Reduction in Wood -Frame Residential Buildings with Soft, Weak or Open Front Walls) shall be considered as part of the body of the code as adopted in Section 15.24.010." All other provisions of Section 9 of Ordinance No. 989 not specifically amended herein shall remain unchanged. SECTION 4. SEVERABILITY Should any section, subsection, paragraph, sentence, clause, or phrase of this ordinance be declared unconstitutional or invalid for any reason, such declaration shall not affect the validity of the remaining portions of this ordinance. SECTION 5. EFFECTIVE DATE Ordinance No. 990 Page 5 of 6 In accordance with Health and Safety Code section 18941.5, this ordinance shall take effect 30 days after adoption. However, where applications and plans for building have been filed and are pending for building permits prior to the effective date of this Ordinance, the applicant may proceed with construction in compliance with the applicable California Building Standards Codes, as previously adopted and amended by any applicable ordinance of the City of Rohnert Park, but only to the extent that the issuance of such permit is required by Health and Safety Code section 18938.5 and any other applicable law. SECTION 6. PUBLICATION The Clerk shall cause this ordinance to be published in the manner required by law. SECTION 7. FILING WITH BUILDING STANDARDS COMMISSION The Clerk shall cause a certified copy of this Ordinance to be filed with the California Building Standards Commission in the manner required by law. SECTION 8. ENVIRONMENTAL REVIEW In accordance with California Environmental Quality Act (CEQA) Section 15061(b) (3), the proposed ordinance is not a project subject to CEQA in that there is no possibility that the activity in question may have a significant effect on the environment. This ordinance was introduced by the City Council of the City of Rohnert Park on January 13, 2026 and DULY AND REGULARLY ADOPTED this January 27, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney CITY OF ROHNERT PARK Emily Sanborn, Mayor Ordinance No. 990 Page 6 of 6 62 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 ITEM NO. 20 Department: Development Services Submitted By: Mario Landeros, Interim Development Services Director Prepared By: Elliott Pickett, Senior Planner Agenda Title: Waive the Second Reading of and Adopt Ordinance No. 992, an Ordinance of the City Council of the City of Rohnert Park, Amending the Zoning District on Multiple Properties at 5435 Snyder Lane from Commercial Office to High Density Residential Consistent with the 2023-2031 Housing Element Adequate Sites Program (CEQA: Statutory Exemption under Public Resources Code Section 21080.085(a)) RECOMMENDED ACTION: Waive the Second Reading of and Adopt Ordinance No. 992, an Ordinance of the City Council of the City of Rohnert Park, Amending the Zoning District on Multiple Properties at 5435 Snyder Lane from Commercial Office to High Density Residential. BACKGROUND: The City Council held a public hearing on January 13, 2026 to consider rezoning nine parcels at 5435 Snyder Lane, totaling 1.19 acres, from Commercial Office to High Density Residential, as required by the Housing Element, and consistent with the existing General Plan Designation. Figure 1: Project Site and Proposed Zoning Copeland Creeks CAMINO CORTO _ _ — I Rancho Cotate I High School 0 Z LU SOUTHWEST BLVD 4930-6043-8154 vl ITEM NO. 8.13. After deliberation, the City Council introduced Ordinance No. 992 with a 3-2 vote. This ordinance would rezone the subject sites as shown in Figure 1, above, from Commercial Office to High Density Residential. ANALYSIS: The proposed rezoning is consistent with and required by the City's 2023-2031 Housing Element and its programs, policies and goals. The applicable rezoning findings are contained in the Rohnert Park Municipal Code. Staff determined that the rezoning is consistent with all applicable programs, policies, goals, and findings, as outlined in this section. Housing Element Program HO-1.0 Program HO-1.0 stipulates that the City shall rezone sufficient sites to demonstrate an adequate inventory of sites to meet its Regional Housing Needs Allocation (RHNA). The proposed rezoning is consistent with Program HO-1.0 and the Housing Element's Adequate Sites Program in that the site will be rezoned as required. Housing Element Policy HO-3.3 Housing Element Policy HO-3.3 provides direction to minimize governmental constraints to production of affordable housing. A rezoning of the project site to the R-H Zoning District will minimize governmental constraints since the appropriate zoning district and development standards will be in place to allow housing production at 24 units per acre, which can accommodate affordable housing. Housing Element Policy HO-3.4 Housing Element Policy HO-3.4 directs the City to support development of affordable housing. By rezoning the project site, the City will further encourage the development of housing consistent with the Housing Element. Rezoning Findings Pursuant to Rohnert Park Municipal Code Section 17.25.073, factors that shall be considered in the approval or denial of a rezoning or amendment application include the following: 1. That the proposed zoning and/or amendment is consistent with the General Plan. Criteria Satisfied. The proposed zoning of R-H will be consistent with the General Plan Land Use Designation of R-H to provide desired housing production at the site of 24 units per acre including lower -income units. Furthermore, the project is consistent with Program HO-1.C, Goal HO-3.3, and Goal HO-3.4 of the Housing Element of the General Plan. 2. That the proposed zoning and/or amendment will be beneficial to and not detrimental to the public health, safety, or welfare. Criteria Satisfied. The proposed zoning will help promote the public welfare by allowing new housing on the site — particularly, at lower -income levels. A development project is not currently proposed, so there are no project specific health or safety considerations at this juncture. Furthermore, at the time a specific development project application is received, the City's standard process includes review to ensure that public health, safety, and welfare standards are achieved (such as adequacy of public services, public utilities, and emergency access). 4930-6043-8154 v1 2 ITEM NO. 8.13. 3. That with the proposed zoning and/or amendment adequate and available sites remain to mitigate the loss of residential density on the subject property to accommodate the city's "fair share" regional housing needs used by the State Department of Housing and Development in determining compliance with Housing Element Law pursuant to Government Code Section 65863(b). Criteria Satisfied. As detailed in the 2023-2031 Housing Element, when a jurisdiction does not have sufficient sites to accommodate its required R14NA for lower income households, it is required to include programs that identify sites that can be developed for housing within the planning period. To accommodate R14NA allocations for lower income households, the Housing Element identifies two programs, including the Adequate Sites Program, which specifically identifies the project site for rezoning to allow residential development that will assist the City in meeting its R14NA targets for low income and very low-income households. The rezoning will allow housing density at 24 units per acre, accommodating a portion of the city's "fair share" regional housing needs as envisioned in the 2023-2031 Housing Element. Furthermore, rezoning of the site ensures compliance with Housing Element Law. ENVIRONMENTAL ANALYSIS: This rezoning is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code (PRC) Section 21080.085(a), which includes rezoning that implements the schedule of actions contained in an approved housing element pursuant to Government Code Section 65583(c). Subdivision (c) of Government Code Section 65583, which includes programs that set forth a schedule of actions during the planning period to implement the policies and achieve the goals and objectives of the Housing Element, including through the rezoning program. As detailed above, the Housing Element was approved on January 24, 2023, and the site is identified as Rezoning Site #10 in the City's 2023-2031 Housing Element. The rezoning is consistent with Program HO-1.0 and the Housing Element's Adequate Sites Program as the site will be rezoned consistent with the Housing Element and the R-H General Plan Land Use Designation, which allows for residential development at 24 units per acre. Because the rezoning implements the schedule of actions contained in the City's approved Housing Element, the project qualifies for use of the statutory exemption pursuant to PRC Section 21080.085(a). Further, neither of the exceptions to the use of this exemption set forth in PRC Section 21080.085(b) are applicable to the proposed rezoning as (1) the rezoning would not allow for the construction of a distribution center or for oil and gas infrastructure; and (2) the rezoning would not allow for construction to occur within the boundaries of any natural and protected lands as defined pursuant to Section 21067.5. Therefore, the rezoning is statutorily exempt from CEQA and no further analysis is required. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The proposed project is consistent with Council Strategic Plan Goal 2 (Community Quality of Life) as it provides for rezoning from C-O to R-H to provide opportunities for high density housing which contributes toward addressing housing needs in the city. OPTIONS CONSIDERED: 1. Recommended Option: Based on the analysis and findings in the staff report, staff recommends that the City Council waive the second reading of and adopt an Ordinance (Attachment 1) amending the City of Rohnert Park Zoning Map for multiple parcels located at 5435 Snyder Lane (APNs 158-320-001 to -006 and 158-320-009 to -011) from the Commercial Office (C-O) Zoning District to the High Density Residential (R-H) Zoning District. 4930-6043-8154 v1 ITEM NO. 8.13. 2. Alternative: The City Council could choose not to adopt an Ordinance amending the City of Rohnert Park Zoning Map, however, this option is not recommended as it would be inconsistent with the certified Housing Element and the General Plan Designation of the properties. FISCAL IMPACT/FUNDING SOURCE: Housing Element Program Implementation, which includes the proposed rezoning, was considered in the development of the Fiscal Year 2025-2026 budget. Code Compliance Approval Date: N/A Department Head Approval Date: 01/20/2026 Finance Approval Date: N/A Human Resources/Risk Manager Approval Date: N/A City Attorney Approval Date: 01/21/2026 City Manager Approval Date: 01/20/2026 Attachments: 1. City Council Ordinance No. 992 Amending the Zoning District on Multiple Properties at 5435 Snyder Lane from Commercial Office to High Density Residential Consistent with the 2023- 2031 Housing Element Adequate Sites Program 4930-6043-8154 v1 4 ORDINANCE NO. 992 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA, AMENDING THE CITY OF ROHNERT PARK ZONING MAP FOR MULTIPLE PARCELS LOCATED AT 5435 SNYDER LANE (APNS: 158-320-001; 158-320- 002; 158-320-003; 158-320-004; 158-320-005; 158-320-006; 158-320-009; 158-320-010; 158-320- 011) FROM THE COMMERCIAL OFFICE (C-O) ZONING DISTRICT TO THE HIGH DENSITY RESIDENTIAL (R-H) ZONING DISTRICT WHEREAS, as part of the General Plan Update process in 2019, the property owner, Cross and Crown Lutheran Church of Rohnert Park, submitted a land use change request to consider redesignating the property at 5435 Snyder Lane (APNS 158-320-001 to -006 and 158-320-009 to -011) ("Rezoning Site") to High Density Residential; and WHEREAS, in 2023, the City adopted an Initial Study and Mitigated Negative Declaration and its required Housing Element requiring the rezoning of the Rezoning Site, as well as General Plan amendments that changed the General Plan Land Use Designation on the 1.19-acre property located at the southwest corner of Snyder Lane and Camino Corto, which includes the Rezoning Site, from Commercial Office (C-O) to Residential High Density (R-H) in order to provide housing at a density of 24 units per acre as required by the Housing Element; and WHEREAS, the Rezoning Site comprises Site #10 in the adopted Housing Element Adequate Sites Program, and is identified for rezoning to accommodate the city's Regional Housing Needs Allocation (RHNA) for lower income households; and WHEREAS, the proposed rezoning is being processed as required by the adopted Housing Element and to achieve consistency with the General Plan Land Use Designation of Residential High Density (R-H) on the Rezoning Site to allow for a residential density of 24 units per acre; and WHEREAS, the project has been analyzed for compliance with the requirements of the California Environmental Quality Act (CEQA); and WHEREAS, with the passage of Senate Bill (SB) 131, Public Resources Code Section 21080.085(a) was added, which sets forth a CEQA statutory exemptions for a rezoning that implements the schedule of actions contained in an approved housing element pursuant to Government Code Section 65583(c), with certain limited exceptions; and WHEREAS, the project is a rezoning required by Housing Element Program HO-1.C, which does not fall under the exceptions listed in Public Resources Code Section 21080.085, and is therefore statutorily exempt from CEQA; and WHEREAS, pursuant to California State Law and the Rohnert Park Municipal Code (RPMC), public hearing notices were mailed to all property owners within a three -hundred -foot radius of the subject property, and a public hearing notice was published in the Community Voice prior to the first public hearing; and WHEREAS, on November 13, 2025, the Planning Commission held a public hearing at which time interested persons had an opportunity to testify either in support of or opposition to the proposal; and WHEREAS, the Planning Commission reviewed and considered the information and analysis contained in the Staff Report for the proposal and on November 13, 2025, with a vote of 2-2, effectively denied a motion recommending approval of the proposed Rezoning; and Ordinance No. 992 Page 1 of 4 WHEREAS, on January 13, 2026, the City Council held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal; and WHEREAS, the City Council has reviewed and considered all public testimony, the Planning Commission recommendation, and the information contained in the Staff Report and Presentation. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Rohnert Park as follows: Section 1. Recitals. The above recitations are true and correct. Section 2. CEQA. This rezoning project is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code (PRC) Section 21080.085(a), which exempts rezoning that implements the schedule of actions contained in an approved housing element pursuant to Government Code Section 65583(c). Subdivision (c) of Government Code Section 65583 includes programs that set forth a schedule of actions during the planning period to implement the policies and achieve the goals and objectives of the housing element, including through the administration of land use controls. Because the rezoning project is a rezoning that implements the schedule of actions contained in the City's approved Housing Element, the project qualifies for use of the statutory exemption pursuant to PRC Section 21080.085(a). Section 3. Factors. The City Council makes the following findings and recommendations with regard to the rezoning, as required under RPMC Section 17.23.073: 1. That the proposed zoning and/or amendment is consistent with the general plan. The proposed zoning of R-H will be consistent with the General Plan Land Use Designation of R-H to provide desired housing production at the site of 24 units per acre including lower -income units. Furthermore, the project is consistent with Program HO-1.C, Goal HO-3.3, and Goal HO-3.4 of the Housing Element of the General Plan. 2. That the proposed zoning and/or amendment will be beneficial to and not detrimental to the public health, safety, or welfare. The proposed zoning will help promote the public welfare by allowing new housing on the site — particularly, at lower -income levels. A development project is not currently proposed, so there are no project specific health or safety considerations at this juncture. Furthermore, at the time a specific development project application is received, the City's standard process includes review to ensure that public health, safety, and welfare standards are achieved (such as adequacy of public services, public utilities, and emergency access). 3. That with the proposed zoning and/or amendment adequate and available sites remain to mitigate the loss of residential density on the subject property to accommodate the city's `fair share" regional housing need used by the State Department of Housing and Redevelopment in determining compliance with Housing Element Law pursuant to Government Code Section 65863(b). As detailed in the 2023-2031 Housing Element, when a jurisdiction does not have sufficient sites to accommodate its required RHNA for lower income households, it is required to include programs that identify sites that can be developed for housing within the planning period. To accommodate RHNA allocations for lower income households, the Housing Element identifies two programs, including the Adequate Sites Program, which specifically identifies the project site for rezoning to allow residential development that will assist the City in meeting its RHNA targets for low income and very low-income Ordinance No. 992 Page 2 of 4 households. The rezoning will allow housing density at 24 units per acre, accommodating a portion of the city's "fair share" regional housing needs as envisioned in the 2023-2031 Housing Element. Furthermore, rezoning of the site ensures compliance with Housing Element Law. Section 4. Approval of Rezoning. Following consideration of the rezoning request and the relevant factors contained in RPMC Section 17.25.073, the City Council finds that the rezoning as proposed is consistent with the General Plan, including the 2023-2031 Housing Element, and will not be detrimental to the public health, safety, and welfare and hereby approves the revised Zoning Map as set forth in Exhibit A. Section 5. Severability. The City Council hereby declares that every section, paragraph, sentence, clause, and phrase of this ordinance is severable. If any section, paragraph, sentence, clause or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases. Section 6. Effective Date. This ordinance shall be in full force and effective 30 days after its adoption, and shall be published and posted as required by law. Section 7. Publication. The City Clerk is directed to cause this ordinance to be published in the manner required by law. This ordinance was introduced by the City Council of the City of Rohnert Park on January 13, 2026 and DULY AND REGULARLY ADOPTED this January 27, 2026 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney CITY OF ROHNERT PARK Emily Sanborn, Mayor Attachments: Exhibit A, Proposed City of Rohnert Park Zoning Map Ordinance No. 992 Page 3 of 4 EXHIBIT A MT-1 p rgi ill- AIR III I 40-4 1: 'FIGR L A ON - Sonoma State University A - - ------ ---- % a % 4-11 Districts tx. R-E: Estate Residential RR : Rursl Residential R-1-:Low DemstyResidential ■ R-M: Medium Density Residential ...... ■ R-H: High Density Residential DTRH: Downtown- High Density Residential R-MA&H: Medium Density Residential/Mobile Home 0—lay 20 Year Urban Growth Boundary ......... n. ■ C-N: Neighborhood Commercial • Sphere of InRuence ■ C-R: R.9i.n.1 Comurn—WRohnert Park Ci[y Limits ■ C-0: Off- C....,dad L Cotad City Limit ■ FL: lnd..tH.l Federated Indiana of Grattan Rancheria ■1-UC-R: Indiu.trial/Commercial 0vsrlay Reservation (FIGR) 1-IJO: Ind-thial/Offic. Overlay PD ■ WU:Mixed Use PD1 Stadium Lands Planned D—opment ■ DT-MU Downtown-Mi..d Use PD2 Sonoma Mountain ViLage Planned Development DDAZ Downtown Distinct Amenity Zone 0%,eray SP SPI Northwest Specific Pan P-1 Public Institutional SP2 Wilfred -Doi Specific Plan ■ OS -EC: Open Space- Environmental Conservation SP3 Un wersity District Specific Plan OS -ARM: Open Space -Agricultural and Resource Management SP4 Southeast Specific Plan SP: Specific Plan PD: Planned Development City of Rohnert Park Zoning Map a 2,000 4,000 8,0oo 1 ft 1i-2,000 ft Map compiled by i of hft%am s Edit Date: 12110/2025 a.,e am. from C=w of _om. GIS Ciof.ohr.pork Ordinance No. 992 Page 4 of 4 ITEM NO. 8.C. Mission Statement tg ..� "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CALIFORNtiI' CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 Department: Administration Submitted By: Marcela Piedra, City Manager, Tim Mattos, Director of Public Safety and Sylvia Lopez Cuevas, City Clerk Prepared By: Elizabeth Machado, Assistant City Clerk, Tim Mattos, Director of Public Safety and Sylvia Lopez Cuevas, City Clerk Agenda Title: Receive a Presentation Regarding the City's Automated License Plate Reader ALPR System ("Flock"), Discuss whether to adopt a resolution approving an update to the Records Retention Schedule and superseding Resolution 2023-010, and adopt a resolution approving an update to the Records Management Policy and superseding Resolution 2023-011. RECOMMENDED ACTION: 1. Receive a Presentation regarding the City's Automated License Plate Reader ALPR system; 2. Discuss whether to modify ALPR data retention, and if so, a. Adopt a resolution approving an update to the Records Retention Schedule and superseding Resolution 2023-010, and b. Adopt a resolution approving an update to the Records Management Policy and superseding Resolution 2023-011. 3. If these resolutions are approved, the Public Safety will update its ALPR policy. BACKGROUND: On February 23, 2023, City Council adopted Resolution 2023-010 approving an updated Records Retention Schedule. This Retention Schedule provides for efficient management, lawful destruction, and protection of City records, regardless of format. Under the California Government Code, records retention schedules approved by legislative bodies by resolution have legal authority over the disposition of City records and are considered current for five years unless amended sooner due to a change in the agency's record keeping practices. At the same meeting, the City Council adopted Resolution 2023-011 Approving a Records Management Policy to set forth detailed procedures to ensure compliance with applicable rules, regulations, and statutory requirements. The Records Management Policy is supplemented by Administrative Regulations that establish procedural guidelines addressing roles and responsibilities, key terms and definitions, records inventories, preparation of records for storage, shredding and destruction, preservation of records, management of vital, historical, and confidential records, legal hold procedures, and other requirements as mandated by law. ITEM NO. 8.C. On December 2, 2025, the Public Safety Department provided a presentation summarizing its use of Flock Safety technology which provides automatic license plate reader cameras (ALPR). At that meeting, the Council requested that a representative from Flock attend a City Council meeting to respond to questions from the Council. Also at that meeting, the City Council provided direction to staff to evaluate whether the City could adjust its existing retention policy to decrease the time it retains A By way of background, the City of Rohnert Park currently utilizes Flock Safety technology consisting of 20 ALPR cameras and two Condor (pan -tilt -zoom (PTZ) live video cameras operating under a 24-month subscription model approved by City Council in June of 2025. The City also utilizes 10 Falcon ALPR cameras which are currently paid for through a SonCATT grant which were approved in 2023. In total, the City has 30 ALPR cameras and 2 PTZ cameras. The technology is deployed in public rights of way and is used solely as a law enforcement investigative and situational awareness tool to better assist in emergency preparedness. It is important to note that the tools are not intended, nor are they used for, generalized or continuous monitoring of individuals. In addition, Flock Safety represents that its cameras only capture images of license plates and information regarding location data. Flock Safety technology supports public safety operations by assisting the Public Safety Department in recovering stolen vehicles, identifying suspect vehicles associated with criminal activity, locating missing or at -risk persons, and confirming or eliminating investigative leads using time -stamped and location -based data. The system reduces manual workload and allows officers to focus on community engagement, proactive policing, and emergency response. In addition, the visible presence of ALPR technology serves as a deterrent to criminal activity. When individuals engaged in criminal behavior are aware that vehicle movements may be documented, the likelihood of repeat offenses and organized criminal activity in residential and business areas is reduced. Every jurisdiction along the Highway 101 corridor in Sonoma County utilizes Flock Safety technology. Neighboring jurisdictions use this technology as well. Rohnert Park employs this technology as a preventative tool while maintaining a strong commitment to privacy, oversight, and legal safeguards. The City's agreement with Flock Safety and the Public Safety Department's ALPR Policy requires strict compliance with California law, including the California Values Act codified at Government Code sections 7284 through 7284.12, as well as California Civil Code section 1798.90.5 et seq. governing the use of ALPR systems. The City's agreement with Flock Safety includes legally binding protections. Flock Safety is prohibited from sharing City data with federal agencies or non -California law enforcement agencies absent a valid court order or subpoena. All use of ALPR data must comply with California state law, which prohibits the use of local resources to assist federal immigration enforcement except as expressly authorized by law. Comprehensive audit logging, along with a valid search request, is required for all access, searches, and activity within the system. Data retention limits are enforced through system configuration. It is important to note that the City retains ownership and complete control of all data. Staff is requesting City Council approval of revisions to the current Records Retention Schedule and the Records Management Policy to better align with the City's operational processes and day to day practices. 2 ITEM NO. 8.C. ANALYSIS: The current City records retention policy requires a 2-year retention of ALPR data. At the City Council's request, staff evaluated whether a shorter retention period could be adopted for ALPR data. Based on staff research, a shorter period is permissible. The existing I -year retention period applies to "recording of routine video monitoring." (Gov. Code, § 34090.6, subd. (a).) "Routine video monitoring," in turn, is defined as "video recording ... designed to record the regular and ongoing operations of the departments ... including mobile in -car video systems, jail observation and monitoring systems, and building security recording systems." (Gov. Code, § 34090.6, subd. (c) [emphasis added].) ALPR data captured by Flock Safety technology is distinguishable because it does not capture the City's "regular and ongoing operations" and it does not capture information from secure or restricted areas. As mentioned above, Flock Safety technology captures information in public rights of way, images of license plates, and location data. Moreover, the Civil Code allows the City to adopt policies that dictate "[t]he length of time ALPR information will be retained, and the process the ALPR operator will utilize to determine if and when to destroy retained ALPR information." (Civ. Code, § 1798.90.51, subd. (b)(2)(G) [emphasis added].) Separate from the recent request from the City Council related to the retention period for ALPR data and since the adoption of the Records Retention Schedule, city staff have identified several areas where amendments are recommended. Staff is requesting Council approve changes to the current Record Retention Schedule to better align with the City's processes and practices. Staff is also proposing updates to the Policy regarding the use of Microsoft Teams. Microsoft Teams Chat Groups and the associated OneDrive created with each group, are considered transitory records because they are used for specific and limited purposes, such as collaboration on draft policies or project materials. In these cases, only the final adopted or approved document is subject to the formal retention schedule. Drafts, shared copies of existing documents, and temporary working files may be deleted. This aligns with the definition of transitory writings in our policy, which includes communications such as Teams chats, personal notes, and drafts that are not retained in the ordinary course of business. To make this distinction clear, staff proposes adding Microsoft Teams Groups and associated OneDrive as an example in the policy definition for "Transitory Writing." Staff, in collaboration with the City Attorney's Office, are proposing the following changes to the Retention Schedule: • Add "Documentation of Personnel Expenses" and "Verification of Contractor Eligibility" in the example records for Records Series 007 Grants and External Funding Sources to ensure appropriate recordkeeping when personnel costs are charged to CalOES funded subawards and to ensure appropriate record keeping of contractor verifications. This change will align with the City's response to the CalOES Findings Report and Corrective Action Plan procedures and will support the City's compliance with federal procurement guidelines by strengthening federal funding compliance through improved process review. • Removal of "Surveillance Videos" and its corresponding citation from Record Series 088 so it can be separated into its own record series. Separating "Surveillance Videos" from Record Series 088 allows staff to reduce the retention period to one year to be in alignment with the Government Code. ITEM NO. 8.C. • Creation of Record Series 109 for Routine Video Records to include "Surveillance Videos" and "Building Security Recordings" as example records with a retention period of one year. Separating "Surveillance Videos" and other routine video records into its own records series allows staff to retain these records for one year in accordance with Government Code 34090.6. • Creation of Records Series 110 for Automated License Plate Readers (ALPRs) Data with a retention period of 30 days. The data will be disposed of unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances, the applicable data should be booked into evidence. This change will align with the Council's direction from December 2, 2025, to reduce ALPR data retention from 2 years to 30 days. ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: This item reflects the City's value of integrity by clarifying records management requirements and ensuring alignment with Government Code and best practices. OPTIONS CONSIDERED: 1. Recommended Option: Receive a presentation and discuss adopting a Resolution approving an update to the Records Retention Schedule, Superseding Resolution 2023-010, and adopt a Resolution approving an update to the Records Management Policy and superseding Resolution 2023-011. If these resolutions are approved, the Public Safety will update its ALPR policy. 2. Alternative: Do not update the Records Retention Schedule and Records Management Policy. Staff does not recommend this option because these changes will better align with the City's operational processes and day-to-day practices FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact to adopt the proposed update to the Records Retention Schedule. However, there might be associated cost savings related to less cloud storage required for the electronic records. Code Compliance Approval Date: N/A Department Head Approval Date: N/A Finance Approval Date: N/A Human Resources/Risk Manager Approval Date: N/A City Attorney Approval Date: 1/22/26 City Manager Approval Date: 1/22/26 Attachments: 1. Proposed Revisions to the Records Retention Schedule 2. Proposed Revisions to the Records Management Policy 0 ITEM NO. 8.C. 3. Resolution Approving an Update to the Records Retention Schedule and Superseding Resolution 2023-010 a. Exhibit A - Records Retention Schedule 4. Resolution Approving an Update to the Records Management Policy and Superseding Resolution 2023-011 a. Exhibit A - Records Management Policy 5 Records Retention Schedule City Clerk's Office 130 Avram Avenue Rohnert Park, CA 94928 February 28, 2023 Adopted: Resolution 2023-010 Table of Contents Legends.................................................................................................................................................... v Using the Record Retention Schedule.......................................................................................................vi RetentionSchedule....................................................................................................................................1 Advisory Bodies - Non -Brown Act...............................................................................................................1 Audio/Video Records - Nonlegislative Meetings.........................................................................................1 Audits - Internal and Administration..........................................................................................................1 Budgeting and Financial, Strategic Planning...............................................................................................1 Community Outreach, Media and Public Relations.....................................................................................1 General and Department Administration...................................................................................................2 Grants and External Funding Sources.........................................................................................................2 LegalAdvice and Opinions.........................................................................................................................2 Legislative Councils, Boards & Commissions -Administrative Documents ................................................... 2 Policies and Procedures.............................................................................................................................3 PublicNotices........................................................................................................................................... 3 Purchasing - Agreements and Contracts Not Awarded............................................................................... 3 Service Issues, Complaints.........................................................................................................................3 Training Materials, Courses, Scheduling.....................................................................................................3 Activity and Event Permits and Licenses.....................................................................................................4 AnimalServices.........................................................................................................................................4 Miscellaneous Building Permit Documents.................................................................................................4 AdministrativeHearings............................................................................................................................4 Public Information Requests......................................................................................................................4 Building Plans, Building Permits - Residential and Commercial...................................................................5 AddressFiles.............................................................................................................................................5 Agreements, Contracts - Settlement Agreements....................................................................................... 5 Appointments to Boards, Commissions and Committees............................................................................ 5 Audio/Video Records - Legislative Meetings............................................................................................... 5 Claims for Money or Damages Against the City.......................................................................................... 5 Election Records -Administrative Files.......................................................................................................6 Election Records - Candidates Elected........................................................................................................ 6 Election Records - Candidates Not Elected.................................................................................................6 ElectionRecords -Committees ..................................................................................................................6 Election Records - Initiative, Recall, or Referendum Petitions.....................................................................6 Election Records - Nomination Documents................................................................................................6 Page i - 2023 FPPCForms - Mandated Reporting............................................................................................................6 FPPC Forms - Statements of Economic Interest..........................................................................................6 Historical Documents, Events, Memorabilia, Collections, Artifacts..............................................................7 Prop218 Protest Procedure......................................................................................................................7 Records of Legislative Councils, Boards & Commissions Actions..................................................................7 Records, Information Management...........................................................................................................7 Assessment Districts -Community Facility Districts....................................................................................8 Litigation...................................................................................................................................................8 Agreements and Contracts - Goods, Rentals, or Services............................................................................8 Economic Development Programs and Services.........................................................................................9 Insurance Coverage - Non -Occurrence Based.............................................................................................9 Insurance Coverage -Occurrence Based....................................................................................................9 Business Continuity Records - Facilities and Emergency Operations............................................................9 Code Compliance and Enforcement.........................................................................................................10 Community Services Programs and Services............................................................................................10 FacilityRentals........................................................................................................................................10 Agreements, Contracts - Public Projects...................................................................................................11 Engineering Project Files - Construction Records......................................................................................11 Engineering Project Files - Final Documents.............................................................................................11 Grading and Encroachment Permits.........................................................................................................11 RealEstate Appraisals.............................................................................................................................11 Real Estate Transactions..........................................................................................................................12 Recorded Maps and Diagrams, and As -Built Plans....................................................................................12 Traffic and Transportation Planning.........................................................................................................12 Accounts Payable and Receivable............................................................................................................13 Audits- Official........................................................................................................................................13 BankingRecords......................................................................................................................................13 BusinessLicenses....................................................................................................................................14 Community Development Agency/Community Development Commission Official Reports .......................14 Debt........................................................................................................................................................14 Escheat, Unclaimed Funds.......................................................................................................................14 Financial Reporting - Official, Annual, Periodic.........................................................................................14 FixedAssets............................................................................................................................................15 General Ledger, Journal Entries, Budget Adjustments..............................................................................15 Investments............................................................................................................................................15 Payroll.....................................................................................................................................................16 Page ii - 2023 TaxFilings...............................................................................................................................................16 Utility Customer Account Information......................................................................................................16 FuelManagement...................................................................................................................................16 City Building, Property Management.......................................................................................................16 Permits Issued by Fire Department..........................................................................................................16 HousingProgram Files.............................................................................................................................17 BenefitPlans...........................................................................................................................................17 EmployeeBenefit Files............................................................................................................................17 EmployeeMedical Records......................................................................................................................17 LaborRelations.......................................................................................................................................18 Regulatory Reportingfor Human Resources.............................................................................................18 Salary, Compensation..............................................................................................................................18 Work Authorizations and Supporting Documentation..............................................................................18 Staffingand Recruiting............................................................................................................................18 PersonnelFiles........................................................................................................................................19 Training for Employees and Officials........................................................................................................19 EmployeeHealth & Safety.......................................................................................................................20 Technology Help Desk, Access and Security.............................................................................................20 Application, System Management...........................................................................................................21 Business Continuity Records - Computing Equipment and Network Operations ........................................ 21 Security, Access Operations.....................................................................................................................21 Planning Services - Permanent.................................................................................................................21 Planning Services - Short-term................................................................................................................. 22 ArsonInvestigations................................................................................................................................22 Concealed Weapons Licenses..................................................................................................................22 Criminal Registrations -Gangs .................................................................................................................22 FireEquipment........................................................................................................................................22 Fire Prevention Inspections.....................................................................................................................22 Fire Prevention Occupancy Records.........................................................................................................22 Fire Prevention Programs........................................................................................................................22 Fire Station Activity Records....................................................................................................................23 IncidentReports......................................................................................................................................23 Police -Complaints, Internal Investigations..............................................................................................23 Police Routine Video Records..................................................................................................................23 City Asset Repair, Maintenance...............................................................................................................23 Hazardous Waste, Monitoring and Remediation......................................................................................24 Page iii - 2023 OperationalMaps.......................................................................... Recycled Water, Backflow............................................................. Storm Water Drainage Management ............................................. Water and Sewer.......................................................................... Maintenance/Inspection Reports- City Facilities and Infrastructure Public Safety Consortium Schedule ................................................ .... 24 ...................................................... 24 .. 24 .. 25 .. 25 .. 26 Page iv - 2023 Legends CITATION CODES B&P = Business and Professions GC = California Government Code CAC = California Administrative Code H&S = Health & Safety CBC = California Building Code HUD = Housing and Urban Development CCP = Code of Civil Procedure LAB = California Labor Code CCR = California Code of Regulations OMB = Office of Management & Budget CEC = California Evidence Code OSHA = Occupational Safety & Health Act CEQA = California Environmental Quality Act PC = Penal Code CFC = California Fire Code POST = Police Officers Standards Training CFR = Code of Federal Regulations R&T = California Revenue & Taxation Code EC = Election Code SEC = Security Exchange Commission EVC = California Evidence Code UFC = Uniform Fire Code FA = California Food and Agriculture USC = United States Code FC = California Financial Code VEH = Vehicle Code FMLA = Family & Medical Leave Act 1993 W&I = Welfare & Institutions Code FPPC = Fair Political Practice Commission Retention Codes AC = While Active MAINT = Maintain Records FR = Final Resolution PR = Permanent LA = Limitation on Action S = Superseded LI = Life (of program, asset) T = Termination M = Month Y = Year MA = Maturity D = Days Acronyms CCMS = Citywide Content Management System MOA = Memorandum of Agreement DOJ = Department of Justice MOU = Memorandum of Understanding FEMA = Federal Emergency Management Agency MSDA = Material Safety Data Sheet FPPC = Fair Political Practice Commission REMIF = Redwood Empire Municipal Insurance Fund FTC = Federal Trade Commission RFI = Request for Information JPA = Joint Powers Agreement RFP = Request for Proposal LOI = Letter of Intent RFQ = Request for Qualifications Page v - 2023 Using the Record Retention Schedule The retention schedule is intended to direct City staff on when and how to disposition City records after they have exceeded their lifecycle, it also provides you with the location and/or the Department of Record. Below is a descriptive sample of a record from the schedule, with category explanations: Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments Whenever When a record goes by more than one A series of records Department responsible for This is the total amount of Notes any applicable possible records name, the alternative names are listed may be comprised of maintaining the original record. time that is required, either government code or policy have been here. The purpose or function of the several document Departments not listed under by federal, state, local related to the record's combined into a record is described. Any other notes, types, documents that "Department of Record" are statue, or internal policy. retention. series of like exceptions, or special instructions most likely will be deemed to have a duplicate items and placed relating to the record or record series found in this series copy of such records and may together in a are listed here. are listed. destroy the copy at any time. record number. Modifications and Additions Because records reflect activities that are constantly changing, the retention requirements for records sometimes require revision as well. Consequently, records retention and disposition schedules often need modification or additions in order to be realistic and effective. There may be some retention periods and disposition requirement within this schedule that may change between major reviews of the schedule. The City Clerk's Office welcomes all comment and suggestions concerned with improvement of record retention schedule through modifications and additions. Use of Schedule This PDF document contains a linked contents index. To utilize the contents index, click on the desired content to be taken to the page on which the content is located. When using this Retention Schedule it may require a search mode (find), use "Control (Ctrl) F", a pop-up box will appear, use search word or words to find specific documents for your retention needs. Contact Us For further information on any records management, record preservation, or disposition issues, please contact: City Clerk's Office 130 Avram Avenue, Rohnert Park, CA 94928 Phone: 707-588-2227 Email: cityclerk@rpcity.org Page vi - 2023 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 001 Advisory Bodies - Non -Brown Act Agendas All Departments While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Bylaws CA - GOV 34090 - (2Y) Records of actions taken by City committees, ad hoc committees, and task forces having Formation Documents no legislative authority of their own (i.e., not subject to the Brown Act), but whose actions Meeting Minutes may inform or advise the City Council or other City legislative bodies. Opinions on Pending Legislation Resolutions Transcriptions of audio and video recordings of meetings 002 Audio/Video Records - Nonlegislative Meetings Audio and Video Recordings All Departments 90D CA - GOV 54953.5(b) - (30D) Audio and video recordings of City meetings other than those of legislative bodies (bodies not subject to the Brown Act). 003 Audits - Internal and Administration Annual Audit Reports All Departments 6Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Audit Files, Plans CA - GOV 34090 - (2Y) Records and information related to internal audits and administration of auditing activities, Audit Schedules US - 26 USC 6531 - (LA6Y) including reviewing and documenting operational, compliance, or financial information Audit Workpapers created as a part of an audit. (Does not include CAFR.) Improvement Plans Investigations, Workpapers Management Responses Observations Petty Cash Audits Recommendations Remediation Plans / Results Responses 004 Budgeting and Financial, Strategic Planning Budgets All Departments 2Y CA - GOV 34090 - (2Y) Financial Plans Records and information relating to development of department and City budgets and Strategic Plans financial and strategic planning. 005 Community Outreach, Media and Public Relations Brochures, Flyers All Departments 4Y CA - CCP 337 - (LA4Y) Digital sign applications, approvals, scheduling, revenue CA - GOV 34090 - (2Y) Records and information regarding external -facing communications, advertising, Events marketing, and press relations materials, including documentation of outreach FAQs activities/events held in cooperation or for the benefit of the local community. Includes Mailers use of digital sign by outside parties. Marketing Materials Media Packets, Releases, Kits Press Kits Public / Media Inquiries Public Information / Outreach / Education Publications Produced by the City (newsletter, visitors guide) Publicity Files Speeches Social Media Documentation Videos Waivers of Liability Page 1 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 006 General and Department Administration Calendaring and Scheduling All Departments While Active+2Y CA - GOV 34090 - (2Y) City Generated Routine Studies / Reports Administrative records of City departments documenting general administrative tasks Correspondence (routine, general, letters, e-mail) such as internal reporting, logging or tracking of activities, department projects, and Department Administrative Documents (calendars, committees, goals, general correspondence. objectives, meeting agendas, meeting minutes, meeting tapes/recording, plans) Employee Communication Letters (announcements, new programs, notices) In -House Committees and Task Forces Logs Office Files, Office Manager Files Organization Charts Supplies Management (stationery, maintenance) Travel Records Vehicle Mileage Reimbursement Rates Volunteer Programs 007 Grants and External Funding Sources Applications (including project proposals) All Departments While Active+5Y CA - GOV 34090 - (2Y) Award Notification US - 2 CFR 200.333 - (CL+3Y) Documentation of the applications for, as well as evaluations, awards, administration, Documentation of Personnel Expenses US - 24 CFR 570.502(a)(7)(i)(A) - (LA4Y) monitoring, reporting, and status of grants and other funding sources in which the City is Grant Administration the recipient, grantor, allocator, or administrator. Grant Funding Unsuccessful applications are retained Grant Evaluations for 2 years. Program Rules, Regulations, Procedures Property Taxes Funding NOTE: If a grant requires longer Reports to Funding Agencies retention, its specific requirements will Verification of Contractor Eligibility take precedence. 008 Legal Advice and Opinions Memos All Departments 10Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Opinions CA - GOV 34090 - (2Y) Memoranda containing legal advice prepared by the City Attorney's for City departments. 009 Legislative Councils, Boards & Commissions - Administrative Documents Ceremonial Documents All Departments While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Correspondence CA - GOV 34090 - (2Y) Administrative records associated with activities of City legislative bodies, boards, and Petitions to Council commissions during public and closed session meetings. Photo Releases Speaker Cards Page 2 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 010 Policies and Procedures Administrative Policies All Departments While Active+6Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Departmental Policies and Procedures CA - GOV 34090 - (2Y) All administrative documentation of City policies and procedures. Directives US - 45 CFR 164.5300) - (CU+6Y) General Orders Guidelines Handbooks Policies Procedure Manuals Procedures Standard Operating Procedures (SOPs) Standards 011 Public Notices Affidavits of Mailing All Departments 4Y CA - CCP 343 - (LA4Y) Affidavits of Posting CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records documenting compliance with laws requiring public notice of government Affidavits of Publication/Legal Notices CA - GOV 34090 - (2Y) activities. Subjects include assessments, elections, land use changes, public meetings Public Hearing Notices and hearings, sale of property, publication of ordinances, and others. Public Meeting Notices 012 Purchasing - Agreements and Contracts Not Awarded Bids, Awards (unaccepted, rejected) All Departments 2Y CA - GOV 34090 - (2Y) Exhibits Records and information created or retained in the preparation of purchasing or Price Lists acquisition of goods and services, but where the purchase order, contract, or agreement Quotations was not awarded. Requisitions Requests for Information (RFI) Requests for Proposal (RFP ) Requests for Quote (RFQ ) Scorecards Specifications 013 Service Issues, Complaints Complaints All Departments 2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Issues Log CA - GOV 34090 - (2Y) Documentation regarding civilian complaints and related requests for service, other than Trouble Reports those related to peace officers (see Record 099 for peace officer complaints). 014 Training Materials, Courses, Scheduling Brochures All Departments 6Y CA - GOV 12946 - (4Y) Education Materials US - 29 CFR 1602.14 - (FR+lY) Documentation regarding the content of courses and schedules for training offered to Presentation Materials employees, officials and volunteers. PowerPoint Slide Decks Testing Materials Training Bulletins Page 3 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 015 Activity and Event Permits and Licenses Alcoholic Beverages Animal Services While Active+4Y CA - CCP 337 - (LA4Y) Amplified Sound Finance CA - GOV 34090 - (2Y) Documentation of permits issued by the City for activities and events taking place within Animal Licenses Engineering City boundaries. Bicycle Public Safety Bingo NOTE: This excludes building permits which are covered under Record 021, and Grading Permits permanent land use permits, which are covered under Record 089. Fireworks Sales and Displays Hobby Kennel/Commercial Kennel Haunted Houses Local Firearm's License Massage License (establishment, technician) One-time Business License Parking Solicitor Permits Second Hand Dealers Taxis and Autos for Hire Transportation Permits (oversize, overweight) 016 Animal Services Approval or Denial of Treatment by City Animal Services 3Y CA - CCP 340(c) - (LA1 Y) Bite Records Public Safety CA - FAC 32003 - (3Y) Records and information documenting activities of the Animal Services office. Case Files CA - GOV 34090 - (2Y) Microchip Information CA - HSC 122331 - (MAINT) Photos CA - PEN 597.1(d) - (3Y) Rabies Control Reports (quarantine numbers) Shelter Records (intake, transfer, adoption, emergency boarding, camp program) Veterinary Records (medical treatment, euthanasia 017 Miscellaneous Building Permit Documents Application for Building Permits (including plans) Building While Active+2Y CA - GOV 34090 - (2Y) Building Plan Check Comments CA - HSC CBC 105.3.2 (180D) Records and information documenting the permitting and inspection process. Correction Notices (Not including correction notices for issued or expired permits) Correspondence Fees 018 Administrative Hearings Case Files Building 5Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Hearings City Clerk CA - GOV 34090 - (2Y) Records of administrative hearings of appeals related to violations and citations issued for Rulings Code Compliance animal control, code enforcement, administrative permits and zoning interpretations, and Planning public safety.* Public Safety 019 Public Information Requests Inquiries Building 2Y CA - GOV 34090 - (2Y) Maddy Act Lists City Clerk Records requested by the public, required for provision to the public, and related Pitches Motions Public Safety inquiries. Plan Requests Public Records Requests Subpoenas for Records (not related to City litigation) Page 4 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 020 Building Plans, Building Permits - Residential and Commercial Accessibility Hardship Forms Building Permanent CA - CBC 107.5 - (180D) Accessibility Exemption Forms Fire CA - CRC 106.5 - (180D) Records and information documenting the building services provided by the City Building Inspections CA - GOV 34090 - (2Y) regulating residential and nonresidential structures. Building Permits (issued, active, expired, history) CA - GOV 34090(d) - (2Y) Building Plans CA - HSC 19850 - (LI) CalGreen Checklists Certificates of Occupancy Energy Documentation General Compliance Letters from Design Professionals Geotechnical Reports Special Inspections. 021 Address Files Address Assignments/Changes Building Permanent CA - GOV 34090(a) - (PR) Street Closings Planning Records and information regarding the rules for naming and numbering City streets, Street Dedications housing, and/or lots. 022 Agreements, Contracts - Settlement Agreements Settlement Agreements City Clerk Permanent CA - CCP 315 - (LA10Y) CA - CCP 337 - (LA4Y) Executed settlement agreements documenting final settlement of legal issues with other CA - CCP 337.1 - (LA4Y) parties. CA - CCP 337.15 - (LA10Y) CA - CCP 343 - (LA4Y) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y) 023 Appointments to Boards, Commissions and Committees Applications (appointed, unsuccessful) City Clerk Term of Office+2Y CA - GOV 34090 - (2Y) Interview Notes Staff records related to appointments made by authorized elected officials to councils, Letters of Appointment committees, boards, and commissions. Letters of Recommendation Oaths of Office Resumes Submitted Documents 024 Audio/Video Records - Legislative Meetings Audio and Video Recordings City Clerk 5Y CA - GOV 54953.5(b) - (30D) Audio and video recordings of legislative meetings of legislative bodies subject to the Brown Act, including the City Council, Commissions, City Council appointed Committees, Community Development/Successor Agency, and their governing boards. 025 Claims for Money or Damages Against the City Annual Audit of Open Claims City Clerk Final Resolution+5Y CA - CCP 337 - (LA4Y) Claims for Money or Damages Against the City CA - CCP 338.1 - (LASY) Records detailing claims against the City pursuant to the Government Tort Claims Act, Closing Letters CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CGC 900 et seq. Damage Estimate Reports CA - GOV 34090 - (2Y) Supporting Documentation Insurance Claims, Appraisals, Reports Investigations Page 5 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 026 Election Records - Administrative Files Correspondence City Clerk 4Y CA - GOV 34090 - (2Y) Research Notes CA - GOV 81009(f)(g) - (4Y; 2Y) Documentation of the administration of City elections. 027 Election Records - Candidates Elected Campaign Statements City Clerk Permanent CA - GOV 81009(b) - (PR) Election Results Records and information related to the filing of campaign and election documentation by candidates who are elected to City offices. 028 Election Records - Candidates Not Elected Campaign Statements City Clerk 5Y CA - GOV 81009(b) - (5Y) Records and information related to the filing of campaign and election documentation by candidates, but who are not elected. 029 Election Records - Committees FPPC Series 400 Forms City Clerk 7Y CA - GOV 81009 (c) - (7Y) Records and information related to the filing of FPPC forms for Political Action Committees and General Purpose Committees. 030 Election Records - Initiative, Recall, or Referendum Petitions Petitions City Clerk 8M CA - ELEC 17200 - (8 Months) CA - ELEC 17400 - (8 Months) Petitions for initiative, referendum, recall, or ballot measures, whether successful or not. 031 Election Records - Nomination Documents Ballot Designation Worksheet City Clerk Term of Office+4Y CA - ELEC 17100(a) - (T+4Y) Code of Fair Campaign Practices Records and information related to the filing of nomination papers and petitions in lieu of Form 501 Candidate Intention Statement filing fee. Form 700 Statement of Economic Interests (copies) Nomination Papers Petitions in Lieu of Filing Fee Signatures in Lieu of Filing Fee Petitions Supplemental Nomination Papers 032 FPPC Forms - Mandated Reporting Form 801 City Clerk 7Y CA - GOV 34090 - (2Y) Form 802 CA - GOV 81009(e) - (7Y) Forms mandated by state law related to related to receipt and redistribution of gifts and Form 803 honoraria, ceremonial roles, and holding of multiple positions for certain employees, Form 804 elected or appointed officials, or consultants. Form 805 Form 806 033 FPPC Forms - Statements of Economic Interest Form 700 City Clerk 7Y CA - GOV 34090 - (2Y) CA - GOV 81009 - (4Y; 7Y) Statements of economic interest mandated by state law for certain employees, elected or appointed officials, or consultants. Page 6 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 034 Historical Documents, Events, Memorabilia, Collections, Artifacts Appointments to City Council City Clerk Permanent CA - GOV 34090 - (2Y) Biographies of City Officials Records and information documenting the history and significant milestones of the City as Census Information determined by the City Manager or City Clerk City Articles of Incorporation City Seal City Generated Historical Studies / Reports City Publications Codes Related to Building Construction Demographics Elections, Initiative, Referendum, Recall and City -initiated Measures Executive, City Official Communications, Speeches, Videos Historic Districts Historical Events, Artifacts, Architecture, Designations, Projects Historical Parks, Facilities Litigation of Historical Significance Master Appointments List Memorial Programs Picture Collections Publicity Photographs Registered Logos Significant News Clippings, Releases 035 Prop 218 Protest Procedure Ballots City Clerk Permanent California Constitution Art. XIII Engineer's Report Records related to administration of notifications and protests associated with taxes, Notices assessments and fees subject to Prop. 218. Protest Letters Public Hearing Material 036 Records of Legislative Councils, Boards & Commissions Actions Agenda Packets (includes staff reports) City Clerk Permanent CA - GOV 34090(e) - (PR) Appeals Records of public and closed session meetings, and actions taken in those meetings, by Bylaws City councils, boards and commissions with legislative authority and subject to the Brown City-wide Plans/Programs Adopted Act. Formation Documents Meeting Minutes Minute Books & Index Municipal Code Ordinances Petitions and Decisions Proclamations Resolutions 037 Records, Information Management Certificates of Destruction City Clerk 4Y CA - CCP 315 - (LA10Y) Inactive Records Storage Information CA - CCP 337 - (LA4Y) Documentation of the compliance with Records and Information Management policy and Lists of Stored / Destroyed Records CA - CCP 337.15 - (LA10Y) procedures. Includes retrievals, transfers, and inactive records. Litigation Hold Notices, Updates CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records Transfers (to storage, to other depts.) CA - GOV 34090 - (2Y) US - 26 CFR 31.6001-1 - (CU+4Y) US - 26 CFR 301.6501 - (CU+3Y) US - 26 USC 6531 - (LA6Y) Page 7 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 038 Assessment Districts - Community Facility Districts Boundary Maps and Diagrams City Clerk Permanent CA - GOV 34090(a) - (PR) District Formation Documents Records and information documenting the formation and operations of the City's funding Engineers Reports districts. Includes maintenance districts, bond districts, acquisition districts and PBIDs. Mello -Roos Records Rate Calculations 039 Litigation Civil Appeals City Clerk Final Resolution+10Y CA - 2 CCR 11013 - (FR+2Y) Complaints City Manager CA - 8 CCR 10102 - (5Y; CL+1 Y) Records generated for or related to any case or action before a judicial, arbitral, or Court Orders CA - 22 CCR 1085-2 - (CU+4Y) administrative officer or body. Criminal Prosecutions CA - CCP 315 - (LA10Y) Cross -complaints CA - CCP 337.15 - (LA10Y) Discovery CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Dismissal CA - GOV 34090 - (2Y) Exhibits CA - LAB 5410 - (LA5Y) Judgments CA - RTC 19704 - (LA6Y) Litigation -related Administrative Records CA - UIC 1132 - (LA3Y) Petitions US - 26 CFR 31.6001 - (CU+4Y) Pleadings US - 26 CFR 301.6501 - (3Y) Related Correspondence US - 26 CFR 301.6532-1 - (LA2Y) Releases US - 26 CFR 301.6532-2 - (LA5Y) Responses US - 26 USC 6531 - (LA6Y) Subpoenas Related to Litigation (for records, civil subpoenas, criminal US - 26 USC 6532 - (LA2Y) subpoenas) US - 29 USC 255 - (LA2Y) US - 29 USC 626(d) - (LA300D) US - 42 USC 2000e-5(e) - (LA180D) US - 42 USC 2000e-5(f) - (LA180D) 040 Agreements and Contracts - Goods, Rentals, or Services Addendums and Amendments City Clerk While Active+4Y CA - CCP 337.1 - (LA4Y) Agreements/Contracts Community Services CA - CCP 343 - (LA4Y) Executed agreements and contracts between the City and other parties, other than those Attachments / Exhibits CA - GOV 945.6(a)(2) - (LA6M; LA2Y) for legal settlements, infrastructure projects or real property. Insurance Documentation CA - GOV 34090 - (2Y) Concessions Executed agreement or contract includes all contractual obligations (e.g., RFP, RFQ, Change Orders scope of work, or successful proposal, amendments), and initial insurance Disclosures documentation. Leases Letters of Intent Types of agreements include: consulting, grant, instructor/actor, joint powers authority Memoranda of Agreement (MOA ) (JPA), loan, legal services, professional services, goods, permit & licensing, franchise, Memoranda of Understanding (MOU) instructor, and investment. Notices of Intent Price Lists Excludes MOUs between the City and its employee groups (see Record 077) and Facility Rentals Rental Agreements for Community Services (see Record 047). Requests for Proposals Requests for Qualifications Specifications Statements of Work (SOW) Vendor Lists and Packets Warranties Page 8 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 041 Economic Development Programs and Services Community Studies City Manager While Active + 4Y CA - CCP 337 - (LA4) Demographics CA - GOV 34090 - (2Y) Records and information documenting the City's economic development programs (such Economic Development Strategy CA - SHC 36650(b) - (MAINT) as business promotion program, business recruitment program, and retail incentive US - 2 CFR 200.333 - (CL+3Y) program) including marketing, events and customer relationships management. 042 Insurance Coverage - Non -Occurrence Based Binding Information City Manager While Active+4Y CA - 22 CCR 3267-2 - (MAINT) Broker Correspondence Finance CA - CCP 337 - (LA4Y) Records detailing the City's general coverage against property damage and liability, California Joint Powers Insurance Authority (CJPIA) CA - GOV 34090 - (2Y) including renewal submission information, insurance quotes, & broker correspondence. Insurance Documentation Completed Applications Insurance Claims by the City Insurance Policies (health, benefits, flood, liability) Insurance Quotes Insurance Submissions Redwood Empire Municipal Insurance Funds (REMIF- workers compensation) 043 Insurance Coverage - Occurrence Based Binding Information City Manager Permanent CA - 22 CCR 3267-2 - (MAINT) Broker Correspondence Finance CA - CCP 337 - (LA4Y) Records detailing the City's general coverage against property damage and liability, California Joint Powers Insurance Authority (CJPIA) CA - GOV 34090 - (2Y) including renewal submission information, insurance quotes, & broker correspondence. Insurance Documentation Completed Applications Insurance Claims by the City Insurance Policies (health, benefits, flood, liability) Insurance Quotes Insurance Submissions Redwood Empire Municipal Insurance Funds (REMIF- workers compensation) 044 Business Continuity Records - Facilities and Emergency Operations Business Continuity Plans City Manager While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) De-Energization Mitigation Plan Public Safety CA - GOV 34090 - (2Y) All documentation for dealing with preparation for and responses to emergencies, Disaster Recovery Plan disasters and/or system failures for City facilities. Includes the Emergency Operations Drill Records Center. Emergency Contact Lists, Employee Lists, Roster of Workers Emergency Evacuation Procedures Emergency Operations Center Emergency Preparedness (task forces, plans) Emergency Response Evacuation Plans Fire Prevention Plan Telephone Trees Page 9 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 045 Code Compliance and Enforcement Administrative Citations Code Compliance 5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Building Orders Public Safety CA - GOV 34090 - (2Y) Records and information documenting compliance with and violations of City codes. Business License Inspections CA - PEN 802 - (2Y) Certificates of Nuisance and Abatement CA - Law Enforcement Evidence and Citations Property Management Guide Compliance with Conditions of Approval Emergency Orders NOTE: Records for repeat offenders may Inspections / Enforcement (business, residential) be retained longer to document a history Investigations of violations Liens and Releases Supporting Documentation Notices of Noncompliance Notices of Violation Photographs Reporting Stop Work Orders 046 Community Services Programs and Services Applications Community Services While Active+3Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Class Listings CA - GOV 34090 - (2Y) Records and information documenting the City's parks and recreational programs and Department of Health Filings (for concessions and pools) CA - 22 CCR 101221 - (CL+3Y) services. Emergency Contact Forms Memorials Program (benches, bricks, buildings) Photo Releases Program/Event Evaluations Recreation Schedules Registrations Forms Releases of Liability Schedules Withdrawal Forms 047 Facility Rentals Applications Community Services While Active+4Y CA - CCP 337 - (LA4Y) Facility Rental Agreements CA - CCP 338 - (LA3Y) Records and information documenting rental arrangements for the City's park's facilities. Insurance Documentation CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Permits CA - GOV 34090 - (2Y) Reports Reservation Books User Accounts 048 Agreements, Contracts - Public Projects (Construction or Major Addendums and Amendments Engineering CL+10Y CA - CCP 315 - (LA10Y) Maintenance/Repair by City or Developer for City) Agreements/Contracts Public Works CA - CCP 337.1 - (LA4Y) Attachments / Exhibits CA - CCP 337.15 - (LA10Y) Executed agreements and contracts between the City and other parties for infrastructure Bonds (copies) CA - CCP 343 - (LA4Y) projects or the acquisition, improvement, or sale of real property. Certificates of Completion (COCs) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Insurance Documentation CA - GOV 34090(a) - (PR) Executed agreement or contract includes all contractual obligations (e.g., scope of work, Change Orders, Side Letters, Task Orders amendments), plans and specifications and insurance documentation. Disclosures Letters of Intent Notices of Award Notices of Completion (NOCs) Notices to Proceed Plans and Specifications Statements of Work (SOWs) Warranties Page 10 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 049 Engineering Project Files - Construction Records Certificates of Compliance/Notice of Non -Compliance Engineering While Active+10Y CA - CCP 337.1 - (LA4Y) Field Inspections, Closures Public Works CA - CCP 337.15 - (LA10Y) Records and information related to the administration, analysis, design, development, Inspections and Progress Meetings CA - 14 CCR 15095 - (Reasonable) planning, and construction of public works, Capital Improvement (CIP) and engineering Payroll (certified, Davis Bacon) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) projects for City facilities and infrastructure. Includes projects funded from various Photos/Pictures CA - GOV 34090 - (2Y) sources including bonds, grants, capital improvement and general fund. Project Plans and Schedules, Insurance, Permits US - 2 CFR 200.333 - (AC+3Y) Semi-annual Labor Reports US - 24 CFR 92.508(c) - (AC+5Y) Calculations US - 24 CFR 570.502(a)(16) - (LA4Y) Stop Notices US - 29 CFR 97.42 - (AC+3Y) Studies and Surveys 050 Engineering Project Files - Final Documents As -Built Drawings, Plans Engineering Permanent CA - CCP 337.1 - (LA4Y) CEQA/NEPA Compliance Records CA - CCP 337.15 - (LA10Y) Records and information related to completed public works, Capital Improvement (CIP) Completion Reports CA - GOV 945.6(a)(2) - (LA6M; LA2Y) and engineering projects for City facilities and infrastructure. Geotechnical Reports CA - GOV 34090 - (2Y) Final Designs CA - HSC 19850 - (LI) Project Specifications Underground Utilities Maps * Life of Building, Asset or Facility 051 Grading and Encroachment Permits Encroachment Permits, Certificates Engineering While Active+10Y CA - CCP 337.1 - (LA4Y) Grading Permits CA - CCP 337.15 - (LA10Y) Documentation of grading permits issued by the City and records documenting CA - GOV 34090 - (2Y) encroachments upon City property, or by the City on the property of others. 052 Real Estate Appraisals Real Estate Appraisals Engineering 2Y CA - GOV 34090 - (2Y) Records of appraisals for property to be purchased by the City. The appraisal is exempt until the final acquisition or contract agreement is obtained. 053 Real Estate Transactions Acquisitions Engineering Permanent CA - GOV 34090(a) - (PR) Capital Improvements Records and information related to the ownership, acquisition, disposition, transfer of, Community Development Block Grant (CDBG) Property Acquisitions lease of, or improvement of real property, infrastructure and facilities including grant Deeds of Trust deeds, owned by or used by the City. Dispositions Eminent Domain Judgments Mortgages Possessory Interest Right of Way Including Dedications and Vacations Sales Page 11 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 054 Recorded Maps and Diagrams, and As -Built Plans Aerial Photos Engineering Permanent CA - GOV 34090(a) - (PR) Annexations Maps and Legal Description CA - HSC 19850 - (LI)* Final maps, geographical information, and other recorded documents pertaining to City Benchmarks Maps properties. Building Site Determination Certificates of Correction Detachments Maps and Legal Descriptions Easements Improvement Plans, Drawings (As-Builts) Lot Line Adjustments Major Subdivisions (SD) Minor Subdivisions (MS) Parcel Mergers 055 Traffic and Transportation Planning ADA Compliance (ramps, sidewalks) Engineering While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Bicycles CA - GOV 34090 - (2Y) Records and information related to the City's efforts to manage and improve traffic and Congestion Management circulation, and traffic engineering and transportation planning activities. Crosswalks Enforcement Highway Corridors Investigations, Surveys, Studies Pavement Management Records Railroads Signals Signs Speed Limits Speed Surveys Street/Highway Studies/Surveys Temporary Street Closures (requests & responses) Traffic Calming Traffic Counts Traffic Management Plans Transportation Planning Truck Routes Page 12 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 056 Accounts Payable and Receivable Aging Reports Engineering 6Y CA - CCP 337 - (LA4Y) Auction Proceeds Finance CA - CCP 338 - (LA3Y) Records and information related to the accounting of monies paid by or to the City, Billings (Miscellaneous A/R) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) including payments for financial obligation. Bills Paid CA - GOV 34090 - (2Y) Cash Records (cash count reports, cash flow book information, cash US - 26 CFR 31.6001 - (CU+4Y) disbursement, cash register receipts, cash receipts) US - 26 USC 6531 - (LA6Y) Claims by the City (receipt of payments) US - 48 CFR 4.705-1 - (4Y) Credit Memos Donations Employee Expense Reports, Reimbursements Fee Schedules Fees and Taxes Paid FEMA Claims Form 1099 Records and Form W-9 Records Grant Claims Housing Loan Payment Processing Invoices and Vouchers Merchant Services (fees, payments) Purchasing Card Expense Reconciliation/Allocations Refunds Sales and Use Taxes Paid Security Deposits Tax Revenue (gas taxes, property taxes, transient occupancy taxes) Tuition Reimbursements Utility Billing (rate schedules, registers, adjustments, deposit reports, meter readings, on/off orders, payment stubs, rebates) 057 Audits - Official Annual Street Report Finance Permanent CA - GOV 34090 - (2Y) Audit, Auditors Reports US - 26 USC 6531 - (LA6Y) Records of official audits of City operations and activities. Audited Financial Statements Comprehensive Annual Financial Report (CAFR) General Purpose Financial Audits, Single Audits State Controller's Report 058 Banking Records Bank Account Administration Finance 6Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Bank Statements CA - GOV 34090 - (2Y) Records and information related to banking authorities, activities, transactions and Checks, Canceled US - 26 CFR 31.6001 - (CU+4Y) correspondence. Check Copies US - 26 USC 6531 - (LA6Y) Check Registers, Journals US - 48 CFR 4.705-1 - (4Y) Corrections / Returns / Adjustments Deposit Permits, Deposits Electronic Banking Transactions Reconciliations Signature Cards Transfers Treasurer Receipts Credit Card Merchant Activity Statements Page 13 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 059 Business Licenses Annual Licenses Finance While Active+4Y CA - CCP 337 - (LA4Y) Applications CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records and information documenting the issuance of City business licenses. This Business Licenses (applications, fees, financial history, reports) CA - GOV 34090 - (2Y) category does not include one time -only licenses, which are in Record 016. Home Business Licenses 060 Community Development Agency/Community Development Commission Official Annual Report to State Finance 5Y CA - GOV 34090 - (2Y) Reports Community Development Agency Property Management Plans CA - HSC 34177(n) - (1Y) Due Diligence Reviews Official reports issued by the former Rohnert Park Community Development Agency, Enforceable Obligation Payment Schedule (EOPS ) Rohnert Park Community Development Commission or the Successor Agency to the Recognized Obligation Payment Schedule (ROPS ) Rohnert Park Community Development Agency. Statement of Indebtedness 061 Debt Amortization Schedules Finance Maturity*+10Y CA - CCP 336 - (LASY) Arbitrage Reports CA - CCP 337 - (LA4Y) Records and information relating to City financing and debt activities. Bonds (continuing disclosures, bond rating reports, official statements) CA - CCP 337.5 - (LA10Y) Equipment Leases CA - CCP 338 - (LA3Y) Loans CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Payment History/Schedules CA - GOV 34090 - (2Y) US - 26 CFR 31.6001 - (CU+4Y) US - 26 CFR 301.6501 - (CU+3Y) * Maturity includes cancellation and redemption 062 Escheat, Unclaimed Funds Uncashed Checks Finance Publication of Notice + CA - CCP 1513 - (3Y) Unclaimed Funds 3Y CA - GOV 34090 - (2Y) Records and information pertaining to unclaimed funds held in trust by the City CA - GOV 50050 - (3Y) 063 Financial Reporting - Official, Annual, Periodic Annual Report of Financial Transactions to State Finance 6Y CA - GOV 34090 - (2Y) Annual State Controller Filings US - 26 CFR 1.1461-2 - (CU+1Y) Annual, periodic, and official financial reports of the City, whether required by regulations Expenditure Tracking Reports US - 26 USC 6531 - (LA6Y) or generated to track internal financial transactions and achievements by the City. Payroll Reports PERS Reports Revenue/Expenditures Reports SB-1186 Filings, Reports Treasurer's Report Workers Compensation Reports Final Adopted Budget Page 14 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 064 Fixed Assets Acquisitions Finance Life*+10Y CA - CCP 337.15 - (LA10Y) Asset Retirement Records CA - GOV 34090 - (2Y) Records and information related to the ownership, transfer, acquisition, disposition, Dispositions US - 26 CFR 31.6001 - (CU+4Y) capital leased, or improvement of fixed assets owned by or used by the City. Capital Asset Records US - 26 USC 6531 - (LA6Y) Capital Improvements Depreciation Schedules * Life of Asset Equipment Rental/Usage Reports Fixed Asset Reports Fixed Asset Ledger Fixed/Capital Asset Accounting Sales Records Valuation Information 065 General Ledger, Journal Entries, Budget Adjustments Account Ledgers Finance 6Y CA - GOV 34090 - (2Y) Balance Sheets US - 26 CFR 31.6001 - (CU+4Y) Records and information related to the transfer of charges between accounts and Budget Adjustments US - 26 USC 6531 - (LA6Y) summaries of account information, including year end summaries of general ledger Cash Journal Entries transactions. Chart of Accounts Downloads / Data Exports Expenditure Reports General Ledger Journal Entries and Backup Documentation Sub -Ledgers Summary Reports Trial Balance Year -End / Account Detail History Report 066 Investments Certificates of Deposit (CDs) Finance Maturity*+10Y CA - CCP 336 - (LASY) Financial Investment Planning CA - CCP 337 - (LA4Y) Records and information relating to City investment activities. Investment Reporting and Portfolio Management CA - CCP 337.5 - (LA10Y) Investment Reports CA - CCP 338 - (LA3Y) Local Agency Investment Fund (LAIF) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Quarterly Investment Report CA - GOV 34090 - (2Y) Security Instruments US - 26 CFR 31.6001 - (CU+4Y) Third Party Trustee Account Statements US - 26 CFR 301.6501 - (CU+3Y) * Maturity includes cancellation and redemption Page 15 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 067 Payroll Benefit Payments Finance 7Y CA - 2 CCR 570.5 - (5Y) CalPERS Reporting (actuarial, ad hoc) CA - 2 CCR 571(b)(1)(E) - (5Y) Records and information related to the accounting of payroll earnings, deductions, and Deduction Authorizations, Registers, Reports CA - 22 CCR 1085-2(c) - (CU+4Y) issuance. This also includes records and information reflecting all earnings and benefits Deferred Compensation CA - GOV 12946 - (4Y; T+4Y) paid to each employee. Educational Reimbursement CA - LAB 226a - (3Y) Employee Master Lists, Addresses CA - LAB 1174 - (3Y) Federal and State Taxes (withheld, paid) CA - LAB 1197.5 - (LA2Y, LA3Y) Payments (amounts, date issued, dates of coverage) CA - UIC 1132 - (LA3Y) Payroll Checks, Copies, Stub Reports US - 26 CFR 31.6001 - (CU+4Y) Payroll Certifications, Controls, Earnings US - 26 USC 6531 - (LA6Y) Payroll Taxes US - 29 CFR 516.5 - (3Y) Salary Schedules US - 29 CFR 516.6 - (2Y) Taxes collected US - 29 CFR 1620.32 - (2Y) Timekeeping Records (timecards, out of class forms/reports) US - 29 CFR 1627.3 - (3Y) W-2, W-4 US - 48 CFR 4.705-2 - (4Y; 2Y) Wage Rate Tables Withholding 068 Tax Filings Community Services District Finance 7Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Golf Course Corporation CA - GOV 34090 - (2Y) Records and information of tax filing prepared and submitted by the City. Rohnert Park Foundation US - 26 CFR 31.6001 - (CU+4Y) Form 990 US - 26 USC 6531 - (LA6Y) 069 Utility Customer Account Information Account Setup Finance While Active+4Y CA - CCP 337 - (LA4Y) Address Files CA - GOV 34090 - (2Y) Records and information for customers of City water, sewer, and recycled water utilities Customer History services. Uncollected Amounts 070 Fuel Management California Air Resources Board Certificate Finance 2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Fuel Card Authorizations Public Safety CA - GOV 34090 - (2Y) Records related to the purchase, tracking and management of fuel for City vehicles. Fuel Pump Fuel Reports, Billing Reports, Journals, Fuel Tickets 071 City Building, Property Management As -Built Blueprints Finance Life"+10Y CA - CCP 337.1 - (LA4Y) Electrical Wiring Schematics Public Works CA - CCP 337.15 - (LA10Y) Records and information regarding the structure of City buildings. Floor Plans CA - GOV 945.6(a)(2) - (LA6M; LA2Y) HVAC Records CA - GOV 34090 - (2Y) Property Inventory CA - HSC 19850 - (LI) Utility Consumption Tracking * LI = Life of Building or Facility 072 Permits Issued by Fire Department Annual Fire Prevention Permits (forbusinesses) Fire 6M CA Fire Code 1 Section 105.4.6 Carnivals and Fairs Records and information regarding special events or short term events that require a Christmas Tree Sales and Lots permit from the Fire Department. Haunted Houses Open Flame Special Events Tents Page 16 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 073 Housing Program Files Applications Housing While Active+5Y CA - 25 CCR 7721 - (MAINT) CalHOME Project Files CA - GOV 34090 - (2Y) Records and information regarding programs that provide assistance to developers, home Correspondence US - 24 CFR 5.514 - (5Y) purchasers, home owners, and renters of mobile homes. Emergency Loan Project Files US - 24 CFR 92.508 - (CL+5Y) Home Improvement Project Files (loans, grants) US - 24 CFR 908.101 - (AC+3Y) Inclusionary Housing Policy Enforcement Infill Affordable Housing Development Loan Assistance Files (developers, mobile homes) Monitoring Files (MH, rent control) Relocation Rental Deposit Assistance 074 Benefit Plans COBRA Rates, Records, Histories Human Resources While Active+6Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Employee Benefit Plans CA - GOV 34090 - (2Y) Plans established to provide employee benefits and associated administrative Group Insurance Cost Data US - 29 CFR 1602.30 - (3Y) documents. CalPERS Retirement Plan US - 29 USC 1027 - (6Y) Summary Plan Descriptions US - 29 USC 1059 - (T+1Y) US - 29 USC 1113 - (LA6Y) US - 29 USC 1451 - (LA6Y) 075 Employee Benefit Files Benefits Files, Contract Copies, Enrollments, Appeals Human Resources While Active+6Y CA - 22 CCR 1085-2 - (CU+4Y) Beneficiary Designations CA - GOV 12946 - (4Y; T+4Y) Employee election (selection), enrollment or termination forms and related California Student Aid Commission (CSAC) CA - GOV 34090 - (2Y) correspondence, including transmissions to carriers of additions, changes, claims and Excess Insurance Authority (EIA ) US - 26 CFR 301.6501 - (CU+3Y) deletions (includes employee medical records subject to HIPAA requirements). Death Claims, Life Event Documents US - 29 CFR 825.500 - (3Y) Disability Claims US - 29 USC 1027 - (6Y) Employee Cost -Sharing Amounts US - 29 USC 1059 - (T+1Y) Employment Status, Changes (authorizations, terminations, confirmations, US - 29 USC 1113 - (LA6Y) status changes, coverage changes) US - 29 USC 1451 - (LA6Y) Flexible Spending Enrollment Life Insurance Notification Letters/EOI Pension Plan Applications, Claims Premium Information Required Benefits Reporting Supplemental Forms 076 Employee Medical Records Employee Hazardous Chemical Exposure Human Resources Termination+30Y CA - 8 CCR 10102 - (Injury+5Y or Exposure Monitoring Closed+1Y) Documents pertaining to medical records of City employees, including exposure to Firearms and Field Exposure CA - 8 CCR 14300.33 - (5Y) hazardous substances and workers' compensation (includes employee records subject to Hazardous Exposure CA - 8 CCR 3204(d) - (T+30Y) HIPAA requirements). Medical, Radiation Exposure CA - CCP 338 - (LA3Y) Radiation Exposure Records CA - CCP 338.1 - (LA5Y) Toxic Substance Exposure Records CA - GOV 34090 - (2Y) CA - LAB 5410 - (LA5Y) CA - 29 CFR 1904.33 - (CU+5Y) US - 29 CFR 1910.95 - (2Y) US - 29 CFR 1910.1020 - (30Y) Page 17 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 077 Labor Relations Confidential Memos Human Resources While Active+5Y CA - CCP 337 - (LA4Y) Costing US - 26 CFR 31.6001-1 - (CU+4Y) Documentation related to the negotiations between labor unions for collective bargaining Ground Rules purposes. Handouts Information Requests Labor MOUs remain active until claims for benefits can no longer be made. Labor MOUs Miscellaneous Information Notes Proposals - City Proposals- Union 078 Regulatory Reporting for Human Resources Annual Compensation Reports Human Resources 5Y CA - GOV 34090 - (2Y) EEOC Reports US - 29 CFR 405.9 - (5Y) Official non -financial Human Resources reports issued by City organizations to comply Labor Reports US - 29 CFR 1602.14 - (FR+1 Y) with regulatory requirements. US - 29 CFR 1602.30 - (3Y) US - 29 CFR 1602.32 - (3Y) 079 Salary, Compensation Classification Studies Human Resources S+3Y CA - GOV 34090 - (2Y) Compensation Plans, Planning, Analysis US - 29 CFR 1602.14 - (FR+1Y) Documentation of job classification compensation. Cost of Living Adjustments Job Descriptions Job Evaluation Documentation Salary Range History Salary Surveys 080 Work Authorizations and Supporting Documentation 1-9 Documents and copies of associated documents Human Resources Termination+2Y CA - GOV 34090 - (2Y) Immigration Supporting Documentation US - 20 CFR 655.760 - (T+1Y) Employment eligibility verification forms collected for active employees and supporting US - 8 CFR 274a.2 - (3Y or T+1Y, documentation regarding immigration status. whichever is longer) 081 Staffing and Recruiting Applications, CVs, Resumes (not hired, rejected, unsolicited) Human Resources 4Y CA - 2 CCR 11013(c)(2) - (2Y) Applicant Tracking Records (hired, rejected) CA - GOV 12946 - (4Y) Records and information related to recruitment of qualified persons for both paid and Background Checks, Investigations (candidates not hired/accepted) CA - GOV 34090 - (2Y) unpaid position with the City, whether full time or temporary. Civil Service Examination Results and Rankings US - 29 CFR 1602.31 (2Y) Drug Testing, Pre -Hire Screening (candidates not hired/accepted) US - 29 CFR 1627.3(b)(1) - (1Y) Interview Notes Job Descriptions NOTE: Background checks for personnel Job Postings, Announcements hired are part of the personnel file. Job Requisition Requests Job Specifications Position Information Temporary Intern Staffing Test Results (non -hires) Test and Examination Materials Unpaid Interns (rejected) Volunteers (rejected) Page 18 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 082 Personnel Files ADA Compliance and Reasonable Accommodation Human Resources Termination+5Y CA - 2 CCR 11013 - (FR+2Y) Applications, Applicant Reference Verifications Public Safety CA - GOV 12946 - (4Y; T+4Y) Documentation related to paid employees (full and part-time), unpaid volunteers, and Awards, Rewards, Commendations, Certificates CA - GOV 34090 - (2Y) interns. Background Checks, Investigations, LiveScan Forms - candidates hired CA - VEH 1808.1(c) - (1Y) Complaints and Disciplinary Actions US - 8 CCR 14300.33 (5Y) Demotions US - 29 CFR 1602.14 - (FR+1Y) Drivers License Data - Class B US - 29 CFR 1602.31 - (T+2Y) Employee Policy Acknowledgements US - 29 CFR 1627.3 - (T+1Y) Grievance Files/Commission Hearing US - 29 USC 1059 - (T+1Y) Grievance/Hearing Logs US - 41 CFR 60-1.12(a) - (2Y) Individual Employee Agreements, Contracts - copies US - 41 CFR 60-741.80 - (2Y) Individual Education, Development, Training Records Investigations Records (Logs, Workpapers, Investigator Reports, Findings, Letters, Security Incidents) - Non -Public Safety Job Offer Letters Leave of Absence Documentation, FMLA Oaths of Office Performance Evaluations, Reviews or PIPs Promotions Recognition Termination (discharge, resignation) Terms of Compensation, Pay Rates Transfers Union Grievances Volunteer Acknowledgements, Executed Policy Receipts Work Assignments 083 Training for Employees and Officials Attendance Human Resources T+5Y CA - 8 CCR 3203 - (CU+1) Certification Records Public Safety CA - GOV 34090 - (2Y) All documents related to general training, compliance training (such as ethics and sexual Compliance Training CA - GOV 12946 - (4Y) harassment) and specialized technical education taken by officials, paid employees and CA - GOV 53235.2(b) - (5Y) unpaid volunteers. Includes Public Safety and Non -Safety Employees). CA - GOV 53237.2(b) - (5Y) US - CFR 164.5300) - (6Y) Page 19 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 084 Employee Health & Safety Cal/OSHA Forms (300A, 301) Human Resources AC+5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Certifications Public Works CA - GOV 34090 - (2Y) Documents related to protection of employee health and safety, as well as the City's Chemical Inventories Public Safety CA - LAB 5406 - (LA1Y; LA240W) safety and injury and illness prevention programs. Facility Safety Plans CA - LAB 6401.7 - (MAINT) Health and Safety Bulletins US - 29 CFR 1602.14 - (1Y) NOTE: May include employee medical information subject to HIPAA requirements. Injury & Illness Prevention Program US - 29 CFR 1904.33 - (5Y) Inspections & Investigations (accidents, incidents, corrective actions) New Hire Health & Safety Orientation Checklist Forms OSHA Form 101 OSHA Form 200 OSHA Logs, Reports Personal Protective Equipment Records Safety Committee (employee suggestions and responses, safety letters/memos, meeting minutes) Safety Program Documentation (confined space, ergonomics, fall protection, forklift operations, hearing conservation, heat illness, respiratory protection ) Self Evaluations (ergonomics) 085 Technology Help Desk, Access and Security Annual Database & System Security Reviews Information Technology 3Y CA - GOV 34090 - (2Y) Audit Trail Files CA - CIV 1798.27 - (3Y) Records and technical documentation of internal controls and system security. Includes Automated Logs data / information security breaches, notifications, and supporting documentation. Change Management Case Files Computer Usage Files Data Breaches (notifications, reports, responses) Data Sets, Extracted Data Summaries Firewall Hardcopy Publication, Printouts of Report Data PCI Certificate Security Access (buildings, doors, systems) Special Access Approvals Trouble Tickets Usage Reports (summary, system) User Access Records (passwords, security logs, user accounts, log -in files, data entry logs, accounts ) User Incident, Response Files Page 20 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 086 Application, System Management Business, Functional Requirements Information Technology Life* CA - GOV 34090 - (2Y) Change Requests Public Works Technical documentation related to management of City technology processes, Data Element Attribute Reports *Life of Application. applications, or systems, as well as conversions, changes or modifications to existing Data Migration Documentation applications or systems including Police dispatch system. Database Dictionary / Schema End User Documentation, User Manuals Equipment Inventories Hardware Configurations Network Diagrams Network/Equipment Control Support Documentation Police Dispatch Source Code System Documentation (codebooks, record layouts, reference guides, schematics, specifications) System, Application Maintenance Documentation (hardware%perating system requirements, monitoring logs, operating manuals ) Telecommunications System (telephones, voicemail ) Websites 087 Business Continuity Records - Computing Equipment and Network Operations Business Continuity Plans Information Technology Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Disaster Recovery Plan Public Works CA - GOV 34090 - (2Y) All documentation for dealing with preparation for and responses to emergencies, Emergency Response disasters and/or system failures for City computing resources. 088 Security, Access Operations Access Controls, Reports Information Technology 2Y CA - GOV 34090 - (2Y) Badge Lists Public Works GA GnNi 3-nnon 6 (1Y) Records and information regarding physical access controls and protection for City Daily Activity Logs buildings and facilities. Facility Key Logs Key Cards Transaction Logs 089 Planning Services - Permanent CEQA Documents Planning Permanent CA - CCP 337.1 - (LA4Y) Design Reviews CA - CCP 337.15 - (LA10Y) Records and information pertaining to permanent programs and activities of the planning Development Agreements CA - GOV 945.6(a)(2) - (LA6M; LA2Y) division, including reviews and approvals of land use permits and zoning that are to be Development Regulations CA - GOV 12981 - (FR+1Y) retained permanently. Entitlements (administrative, planning) CA - GOV 34090 - (2Y) General Plan --Approved Amendments CA - HSC 19850 - (LI) Master Plans and Specific Plans Master Sign Programs and Permits Planned Developments (PD ) Zoning Administrator Actions Page 21 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 090 Planning Services - Short-term Design Review Project File Planning 5Y CA - CCP 337.1 - (LA4Y) General Plan Amendment Applications CA - GOV 945.6(a)(2) - (LA6M; LAZY) Records and information pertaining to short-term programs and activities of the planning General Plan Working Papers CA - GOV 12981 - (FR+1Y) division, including working documents, temporary permits, and/or plans not approved. Planning Project Files --Incomplete or Withdrawn CA - GOV 34090 - (2Y) Preliminary Review File (no final application) Temporary Use Permits Signs (Temporary) 091 Arson Investigations Evidence Files Public Safety 10Y CA - GOV 34090 - (2Y) Investigations CA - PEN 799 - (PR) Records and information associated with arson investigations, unless associated with a CA - PEN 800 - (LA6Y) criminal offense that can be prosecuted within the timeframes specified in PC 799. CA - PEN 801 - (LA3Y) *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 092 Concealed Weapons Licenses Application Public Safety Permanent CA - PEN 26225 License Records associated with the licensing to carry a concealed weapon. *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 093 Criminal Registrations - Gangs Gang Registrations Public Safety Permanent CA - GOV 34090 - (2Y) CA - HSC 11594(a) - (5Y) Records for those required to register as gang violence offenders. CA - PEN 186.32 - (5Y) *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 094 Fire Equipment Apparatus and Maintenance Records Public Safety Life*+2Y CA - 8 CCR 3203(b)(1) - (1 Y) Certification Binder CA - GOV 34090 - (2Y) Records and information associated with fire protection and emergency response Equipment Checks US - 29 CFR 1910.157 (Life of equipment. Inventories (apparatus, equipment, fixture) extinguisher) Sprinklers * Life of Equipment 095 Fire Prevention Inspections Commercial Facility Files Public Safety Life*+5Y CA - California Fire Code, 104.6 - (5Y or Construction Projects Life of Structure or Activity, whichever is Records and information associated with inspections of commercial and residential Residential Files longer) facilities. SB-1205 Inspections and Reports CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Weed Abatement CA - GOV 34090 - (2Y) * Life of Structure or Activity Page 22 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 096 Fire Prevention Occupancy Records Facility Locations Public Safety Life*+5Y CA - California Fire Code, 104.6 - (5Y or Fire Alarms Life of Structure or Activity, whichever is Records and information retained for fire prevention purposes for both commercial and Security/Entry Codes longer) residential facilities. CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y) * Life of Building 097 Fire Prevention Programs Fire Education Public Safety 2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) ISO Insurance Ratings CA - GOV 34090 - (2Y) Records and information associated with department programs to protect the City from Lien and cost recovery information fires and emergency incidents. Weed Abatement and Related Property Liens 098 Fire Station Activity Records Station Logs Public Safety 5Y CA - California Fire Code, 104.6 - (5Y) Equipment and station maintenance logs CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records and information created and maintained by the department for activities at the Fire Incident Logs CA - GOV 34090 - (2Y) fire station. 099 Incident Reports Emergency Services Public Safety 5Y CA - California Fire Code, 104.6 - (5Y) False Alarm Reports CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records and information associated with department responses to fires and emergency Hazardous Waste Spills CA - GOV 34090 - (2Y) incidents. Incident Reports National Fire Incident Reports (NFIRs ) *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 100 Police - Complaints, Internal Investigations Civilian Complaints Public Safety While Active+5Y (not CA - EVID 1045 - (AC+5Y) Departmental Actions sustained) CA - GOV 12946 - (4Y) Documentation of complaints received, formal inquiries, and investigations, including While active + 15Y CA - GOV 34090 - (2Y) those by Internal Affairs, involving Police department employees (excludes officer (sustained) CA - PEN 801.5 - (LA4Y) involved shootings). CA - PEN 832.5(b) - (5Y, not sustained) CA - PEN 832.5(b) - (15Y, sustained) CA - PEN 13300(I) - (5Y) CA - VEH 2547 - (LA3Y) 101 Police Routine Video Records Auto License Plate Reader Data Public Safety 2Y* CA - GOV 34090.6 - (Routine Video: 1Y) Body Cam CA - GOV 26202.6 - (1Y) Recordings of routine video monitoring, to include time and date of video, location of In -Car Video CA -GOV 60201 - (MAINT) video and other related information. Jail Observation/Monitoring CA - PEN 832.18 - (60D) Building Security Recordings City of Rohnert Park policy * Exception: If recordings are evidence in any criminal prosecution, claims filed, potential claims or any pending litigation, they shall be preserved for 100 days after the conclusion of the court action. Page 23 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 102 City Asset Repair, Maintenance Air Sample Records Public Safety Life*+4Y CA - CCP 337 - (LA4Y) Air Quality Compliance Records (BAQMD) Public Works CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records related to the management, maintenance and repair of City assets, including Calibration Records CA - GOV 34090 - (2Y) equipment, facilities and infrastructure, parks, public pools, vehicles, streets, and trees. DMV Titles, Registrations Equipment Certifications * Life of Asset Equipment Warranties Inspections Irrigation (parks, public green space) Landscaping Maintenance and Repair (work orders, logs, reports) Manuals Pesticide (treatments, applications ) Repair Shop, Machine Shop Records 103 Hazardous Waste, Monitoring and Remediation Emergency Response Programs Public Safety While Active+5Y CA - 22 CCR 66262.40 - (3Y) Employee Hazardous Chemical Exposure Public Works CA - 22 CCR 66263.22 - (3Y) Planning, monitoring and contingency/emergency action plans for hazardous waste, Hazardous Material Incident Reports CA - CCP 338.1 - (LA5Y) emergency and spill response, natural and exposure emergencies, notifications and Hazardous Substances Shipping Manifests CA - GOV 34090 - (2Y) response; environmental action plans and supporting documentation; hazardous Hazardous Waste communications plans, including labeling, MSDS controls, training programs and Material Safety Data Sheets (MSDS) procedures. Pesticide Use Reports Proposition 65 Monitoring Site Mitigation Toxic Substance Inventory 104 Operational Maps Flushing Plans Public Works While Active+2Y CA - GOV 34090 - (2Y) Sewer TV Surveys Informal maps and geographical information pertaining to City operations and services. Stop Sign Map Street Light Map Street Sweeping Tree Trimming Trash Pick-up 105 Recycled Water, Backflow Backflow Inspections and Testing Public Works 5Y CA - 17 CCR 7584 - (MAINT) Compliance Records CA - CCP 338 - (LA3Y) Records and information associated with the management of the City's recycled water Cross Connection Permits CA - CCP 338.1 - (LA5Y) and backflow activities, as well as compliance with regulatory requirements. Inventories (equipment, materials, meters, pipes) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Recycled Water Usage, Tracking CA - GOV 34090 - (2Y) Recycling (campaigns, e-waste, events, reports) CA - WAT 13553 - (4Y) Site Records User Agreements 106 Storm Water Drainage Management Drainage Ditches Public Works 4Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Flood Control (plans, SB5) CA - GOV 34090 - (2Y) Records and information documenting the operations and maintenance of the City's storm Irrigation (management, plans, SSJID) CA - HSC 25244.19 - (4Y) drains, and drainage ditches. MS4 Stormwater Permits CA - HSC 25244.20 - (4Y) NPDES Permits US - 40 CFR 122.44 - (3Y) Storm Drains Storm Water Monitoring Page 24 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 107 Water and Sewer Compliance Records Public Works 12Y CA - 22 CCR 64418.7 - (10Y) Flow Reports CA - 22 CCR 64470(a) - (5Y) Records and information associated with planning, collection and distribution of water and Inventories (equipment, materials, meters, pipes) CA - 22 CCR 64470(b)(2) - (3Y) solid waste infrastructure and related equipment, as well as compliance with regulatory Pump Stations CA - 22 CCR 64470(b)(3) - (10Y) requirements. Sanitary Sewer Overflows (field reports, etc.) CA - 22 CCR 64470(b)(4) - (5Y) Sewer System Maintenance Plan (SSMP) CA - 22 CCR 64470(b)(5) - (3Y) State Water Regional Control Board (SWRCB) CA - CCP 338 - (LA3Y) Underground Service Alerts (USA ) CA - CCP 338.1 - (LASY) Waste Water (lab groups, reports to state) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Water Conservation CA - GOV 34090 - (2Y) Water Production CA - HSC 25244.19 - (4Y) Water Quality Records CA - HSC 25244.20 - (4Y) US - 40 CFR 122.21 - (3Y) US - 40 CFR 122.41 - (3Y) US - 40 CFR 122.44 - (3Y) US - 40 CFR 141.33(a) - (5Y; 10Y) US - 40 CFR 141.33(c) - (10Y) US - 40 CFR 141.91 - (12Y) US - 40 CFR 141.155 - (3Y) US - 40 CFR 261.32 - (3Y) 108 Maintenance/Inspection Reports - City Facilities and Infrastructure Air Quality Inspections Public Works 4Y CA - CCP 337 - (LA4Y) Elevator Certificates Public Safety CA - GOV 34090 - (2Y) Reports of inspections performed on City facilities and infrastructure such as buildings, Equipment Inspections equipment, storm drains, streets, sidewalks, and sewers. Equipment Inventories (e.g. firearms, range weapons, tools) Facility Inspections Fire Inspections Irrigation (management, plans, SSJID) Inspection Logs Inventory of City Trees Playground Inspections Reports 109 Routine Video Records Building Security Recordings Information Technology 1Y CA - GOV 34090.6 - (1Y) Surveillance Videos Recordings of routine video monitoring. 110 Automated License Plate Readers (ALPRs) Data Data and recordings from ALPRs. Public Safety 30 Days CA — CIV 1798.90.51(b)(2)(G) Data and recordings from ALPRs. *ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances, the applicable data should be booked into evidence. Page 25 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM RECORDS RETENTION Department/Office of Record No. Record Name and Description Example Records Retention Legal Citations and Comments Record ARRESTS: Reports involving felony arrests for: offenses punishable by death; offenses PCS01 punishable by life imprisonment; embezzlement of public funds. RMS Indefinite PC 799 ARRESTS: Reports involving arrests for all other felonies. If there is an active warrant associated with this case, D.A. needs to be advised. Dismissal of case from D.A., dismissal of warrant needs to be complete. Any unrecovered property needs to be PC 799 removed from CLETS, any evidence needs to be disposed of. Provided case does not PCS02 relate to unserved warrants, identifiable items have all been recovered, and there is no RMS 10Y Case must be resolved if there is a named pending litigation. Any report falling under 799 P.C. (no limit for commencement) or suspect or outstanding property. 800 P.C. (crime punishable by 8 years or more in prison). ARRESTS: Reports involving arrests for misdemeanors. If there is an active warrant associated with this case, D.A. needs to be advised. Dismissal of case from D.A., PC 802 PCS03 dismissal of warrant needs to be complete. Any unrecovered property needs to be RMS 5Y removed from CLETS, any evidence needs to be disposed of. Case must be resolved if there is a named suspect or outstanding property. ARRESTS: 11357(b) Arrests H&S 11361.5, 11357(e) PCSO4 RMS 2Y Note: 11357(e) destroy when offender turns 18. PCS05 ASSET SEIZURES RMS 10Y PCS06 REPORTS: Homicides RMS Indefinite PCS07 REPORTS: Suicides RMS Indefinite REPORTS: Felony Crime Reports Reports for all other felonies. Provided case does not relate to unserved warrants, identifiable items have all been recovered, and there is no pending litigation. Any report PCS08 falling under 799 P.C. (no limit for commencement) or 800 P.C. (crime punishable by 8 RMS 10Y years or more in prison). PCS09 REPORTS: Domestic Violence RMS 10Y PCS10 REPORTS: Traffic Fatalities RMS 10Y REPORTS: Misdemeanor Crime Reports Reports for misdemeanors. If there is an active warrant associated with this case, D.A. needs to be advised. Dismissal of case from D.A., dismissal of warrant needs to be PCS11 complete. Any unrecovered property needs to be removed from CLETS, any evidence RMS 5Y needs to be disposed. PCS12 REPORTS: Death Investigations --Natural Causes RMS 2Y PCS13 REPORTS: Attempted Suicides / 5150 RMS 5Y PCS14 REPORTS: HazMats (complaint / no complaint) RMS 5Y Page 26 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM RECORDS RETENTION Department/Office of Record No. Record Name and Description Example Records Retention Legal Citations and Comments Record REPORTS: Child abuse PCS16 RMS Indefinite REPORTS: "Information Report" as Only Charge PCS17 RMS 5Y REPORTS: 871 W&I Escapees PCS18 RMS 5Y REPORTS: Non -Fatal traffic reports PCS19 Includes counter reports, 20002 reports RMS 5Y PCS20 REPORTS: PDO Accident Reports RMS 5Y PCS21 REPORTS: City Ordinance Violations RMS 2Y PC 802(a) REPORTS: Reports of Lost and Found Property GC 34090 PCS22 RMS 2Y Provided such items are lawfully disposed. Factually innocent sealing orders PC 851.8 3Y from date of Upon determination by Police Department or PCS23 RMS judicial determination of factual innocence; expungement records sealed for period of 3 years from date of arrest and then destroyed. Juvenile sealing records PCS24 RMS 5Y from date of sealing W&I 781(a) PCS25 REPORTS: Abandoned/Stored/Impounded/towed vehicle reports RMS 5Y PCS26 Citations RMS 5Y Arson registrants -Adults PC 457.1 PCS27 RMS Indefinite Registration is required Indefinitely or until a certificate of rehab is obtained per Chapter 3.5, Section 4852.01 of Title 6 of Part 3. Arson registrants - Juveniles PC 457.1 PCS28 RMS 10Y Registration is required for 10 years, until reach age of 25 or until record is sealed per 871(a) W&I. Narcotic registrants H&S 11590 PCS29 RMS 5Y Section 11590 H&S does not have a limit to registration requirement. Expired permits (CCW) 2Y from date of PCS30 RMS expiration Page 27 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM RECORDS RETENTION Department/Office of Record No. Record Name and Description Example Records Retention Legal Citations and Comments Record Bicycle Registration PCS32 RMS 10Y Rotational Tow Log PCS33 CAD 90Days Calls for Service (ILEADS) PCS34 RMS 5Y Calls for Service (Dispatch) PCS35 CAD 5Y PCS36 CLETS Log CAD 3Y PCS37 CLETS log on CAD 1Y APB (Daily Bulletin - Be on the lookout) PCS38 CAD 1Y Field Contacts PCS39 RMS 10Y Tracker Records PCS40 CAD 1Y Terminal to Terminal Messaging PCS41 CAD 1Y Officers Activity Log PCS42 CAD 3Y Page 28 Records Management Policy City Clerk's Office 130 Avram Avenue Rohnert Park, CA 94928 February 28, 2023 Adopted: Resolution 2023-XXX Table of Contents 1. Purpose..............................................................................................................................................1 2. Scope..................................................................................................................................................1 3. Authorities.........................................................................................................................................1 3.1 General Rule for Records Retention............................................................................................... 1 3.2 Public Records Act........................................................................................................................ 2 3.3 Professional Standards and Retention Guidelines........................................................................... 2 3.4 Penalties for Destruction of Public Records.................................................................................... 2 4. Definitions..........................................................................................................................................2 4.1 Administrative Regulations............................................................................................................2 4.2 City Employee............................................................................................................................... 2 4.3 Duplicate Copy..............................................................................................................................2 4.4 Legal Hold..................................................................................................................................... 3 4.5 Non -record Writing........................................................................................................................ 3 4.6 Record........................................................................................................................................... 3 4.7 Retention Period............................................................................................................................ 3 4.8 Retention Schedule........................................................................................................................ 3 4.9 Transitory Writing......................................................................................................................... 3 4.10 Trusted Copy............................................................................................................................... 3 4.11 Trusted System............................................................................................................................ 3 4.12 Writing........................................................................................................................................ 4 5. Policy..................................................................................................................................................4 1. PURPOSE The Purpose of this Policy is to define the requirements that staff and officials of the City of Rohnert Park (the "City") will follow for managing the retention, protection and disclosure of records and information in accordance with the City's operational needs and to comply with federal, state, and local laws. 2. SCOPE 2.1 This Policy is established by the City in accordance with all relevant federal, state, and local laws, as summarized in Section 3, below. 2.2 Every writing (which includes records), as defined in Section 4, created or received by a City employee in the course of executing any of the City's business, is subject to compliance with this Policy. 2.3 The City Manager is hereby authorized to establish and maintain written administrative regulations which implement this Policy. The administrative regulations shall be subject to the recommendation of the City Clerk, approval as to form by the City Attorney, and approval by the City Manager. A copy of the administrative regulations shall be maintained by the Office of the City Clerk. The administrative regulations shall include: 2.3.1 Standard procedures and guidelines to implement this Policy, provided that the procedures and guidelines are consistent with the purposes, goals, and requirements of this Policy. This shall include procedures for the effective creation, use, maintenance, security, retention, storage, preservation, and destruction of records by all City employees; including procedures for complying with the "Trusted System" requirements of California Government Code section 34090.5. 2.3.2 Identification of any delegation of duties, responsibilities, or authority from the City Manager to other qualified City employees. This shall include a delegation of duties, responsibilities, and authority for the maintenance and lawful destruction of records. 2.3.3 Standard forms, and procedures for their use. This Policy applies to elected and appointed officials, full-time, part-time and temporary employees and volunteers, as well as contractors of the City who are acting on behalf of the City and who have access to, use of, or are involved in the creation, maintenance or storage of the City's records and information. 3. AUTHORITIES The legal authorities and professional guidelines applicable to the management of City records include the following: 3.1 General Rule for Records Retention. As a general rule, the City is required to retain public records for at least two years (California Government Code sections 34090, et seq.). There are limited exceptions to this general rule that authorize 1 the City to destroy records earlier than two years; however, there are many more exceptions to this general rule (based on legal requirements and considerations of public policy) that require a longer period of retention. This Policy and the Retention Schedule document the required periods of retention. 3.2 Public Records Act. The California Public Records Act (Government Code sections 7920, et seq.) provides definitions for "writings" and "public records," for the purpose of determining which records are required to be disclosed to the public upon request. It also identifies which records are confidential or otherwise exempt from disclosure to the public. The definitions of the Public Records Act are used as a basis for the definitions set forth in this Policy. 3.3 Professional Standards and Retention Guidelines. Selected professional associations and other governmental agencies, such as the California Secretary of State, the Department of Justice, and the City Clerk's Association, have published standards, model retention guidelines, and/or articles recommending retention periods for different types of records. Although these standards and guidelines are not binding on the City, the City has taken these documents into consideration in establishing the City's Retention Schedule. 3.4 Penalties for Destruction of Public Records. There are serious penalties for unlawful destruction of public records. California Government Code section 6200 provides for punishment by imprisonment up to four years for any City employee who is found guilty of willfully destroying (including altering, falsifying, mutilating, defacing, or stealing, in whole or in part) a public record without complying with the requirements of law, including this Policy. 4. DEFINITIONS For the purpose of this policy, the following terms are defined below. 4.1 "Administrative Regulations" means the administrative regulations and procedures approved by the City Manager, in accordance with the provisions of Section 2.3 of this Policy, in order to implement the requirements of this Policy. 4.2 "City Employee" means any person hired or contracted to perform services for the City in a position approved by the City Council as a part of the Budget Staffing Plan, including any full-time, part-time, or limited term employee. 4.3 "Duplicate Copy" means a writing that is a copy of an original record, if the copy is not within the definition of "Trusted Copy." Duplicate Copy also includes any original record that has been replaced by a "Trusted Copy." 4.4 "Legal Hold" means a written notice from the City Manager, City Attorney, or the City Clerk that precludes the destruction of any record or writing, typically based on pending litigation or a claim filed against the city, until released. 4.5 "Non -record Writing" means any writing which is not within the definition of "Record." Examples of non -record writings include writings that do not contain information relating to the conduct of the City's business (such as brochures, catalogs, seminar announcements, magazines, and newspapers). 4.6 "Record" means a "Public Record" as defined by Government Code section 7920.530. "Record" means any writing containing information relating to the conduct of the City's business prepared, owned, used, or retained by the City regardless of physical form or characteristics. Thus, "Record" or "Public Record" includes the subsets of all "Trusted Copies." 4.7 "Retention Period" means the minimum length of time that a particular record shall be retained by the City before it is destroyed in accordance with this Policy. The Retention Period shall be identified on the Retention Schedule. 4.8 "Retention Schedule" means the schedule which identifies a minimum retention period for each category of record. The Retention Schedule is subject to the approval of the City Council by resolution, and may be amended periodically by City Council resolution. 4.9 "Transitory Writing" means writings that are not retained in the ordinary course of business, in accordance with the requirements of this Policy and the Administrative Regulations, and generally includes writings that have only transitory value for use by an individual City employee (e.g., Microsoft Teams Chats, Microsoft Teams Groups and associated OneDrives, personal notes, or drafts that are not provided to another person). 4.10 "Trusted Copy" means a copy of an original record that is generated in a manner by which the copy accurately and legibly reproduces the original record in all details and that does not permit additions, deletions, or changes to the original record images. The Trusted Copy must be generated by a "Trusted System" in accordance with the requirements of Government Code section 34090.5, and the Administrative Regulations. Once a "Trusted Copy" is created, it shall replace the original record; and the original record may be lawfully destroyed as a "Duplicate Copy." The "Trusted Copy" must be retained as a record in accordance with the requirements of this Policy and the Retention Schedule. 4.11 "Trusted System" means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that was originally stored or created as more particularly defined in Government Code section 12168.7. 4.12 "Writing" means any recording of any communication or representation (including letters, words, symbols, pictures, visual images, sounds, or combinations thereof), including any handwriting, typewriting, printing, photographing, photo -stating, photocopying, video recording, voice recording, 3 transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing (including papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums, and other documents). Thus, "writing" is an all-inclusive definition that includes the subsets of all records, public records, trusted copies, duplicate copies, non -record writings, and transitory writings (See California Government Code section 7920.545). 5. POLICY 5.1 Each City employee shall create, use, maintain, store, preserve, secure, and retain all records in accordance with this Policy, the Retention Schedule, and the Administrative Regulations. Records shall be retained for the Retention Period identified on the Retention Schedule, unless modified by this Policy and the Administrative Regulations. Records may be lawfully destroyed only in compliance with the requirements of this Policy and the Administrative Regulations. 5.2 The City Manager is authorized to include, as a part of the Administrative Regulations, procedures by which City employees are authorized to destroy writings that are less than two years old if the writing is within any one of the following categories: 5.2.1 Any original record that is replaced by a trusted copy, as defined by Section 4.10. 5.2.2 Any duplicate copy of a record, as defined by Section 4.3. The Administrative Regulations shall require the City Employee who authorizes the destruction of the duplicate copy to ensure that the writing is not needed for the conduct of the City's business, that it is a duplicate copy, and that there is an original record (from which the duplicate copy was made) being retained in accordance with the Retention Schedule consistent with the provisions of California Government Code section 34090.7. 5.2.3 Any non -record writing, as defined by Section 4.5 5.2.4 Any transitory writing, as defined by Section 4.9. The Administrative Regulations shall require the City employee who authorizes destruction of the transitory writing to ensure that the writing is not needed for the conduct of the City's business, that it was prepared by a City employee as a personal note for that City employee's personal use, that it was not provided to any other person, and that the public interest in destroying the writing (for purposes of maintaining effective and accessible public records) clearly outweighs the public interest in retaining the writing. 5.2.5 Any writing for which there is an independent legal basis for destruction, as set forth in the Retention Schedule, including any federal or state statute 4 or regulation. This shall include procedures for the destruction of routine video monitoring, and recordings of telephone and radio communications, in accordance with California Government Code section 34090.6. 5.3 The City Manager shall include, as a part of the Administrative Regulations, procedures that ensure that no record or writing shall be destroyed (whether pursuant to the Retention Schedule, or any provision of Policy Section 5.2) if the record or writing is the subject of a pending request for disclosure or inspection of a public record (pursuant to the requirements of (Government Code sections 7920, et seq.), or (b) the record or writing is the subject of a legal hold. A "legal hold" is a written notice from the City Manager, City Attorney, or the City Clerk that precludes the destruction of any record or writing, typically based on pending litigation or a claim filed against the City, until the legal hold is released. 5 RESOLUTION NO. 2026-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AN UPDATE TO THE RECORDS RETENTION SCHEDULE AND SUPERSEDING RESOLUTION 2023-010 WHEREAS, the declared purpose of this Resolution is to provide direction to City Officials, employees, contractors, and volunteers for the proper and efficient management of City of Rohnert Park records consistent with the requirements of federal and state laws including California Government Code Section 7920 et seq. "Public Records Act"; and WHEREAS, California Government Code Section 34090 et seq. sets forth requirements relating to the retention of certain municipal records and provides parameters whereby any City record that has served its purpose and is no longer required may be destroyed; and WHEREAS, the City Council approved an updated Records Retention Schedule by Resolution 2023-010; and WHEREAS, staff have identified additional example records and the need for new record series categories; and WHEREAS, it has been recommended that the Records Retention Schedule be amended and adopted as set forth in the attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED: Section 1. Resolutions No. 2023-010 is hereby superseded. Section 2. The amended Records Retention Schedule, attached hereto and incorporated herein as Exhibit A by reference, is hereby adopted. Section 3. The records of the City of Rohnert Park, as set forth in the Records Retention Schedule Exhibit A, are hereby authorized for destruction as provided by Section 34090 et seq. of the Government Code of the State of California, and in accordance with the provision of said schedule, upon the request of the City's Department Head and with the consent in writing of the City Clerk and City Attorney, without further action by the City Council of the City of Rohnert Park. Section 4. The term "records" as used herein shall include records as defined by the California Public Records Act and Government Code Section 14741. Section 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. Section 6. The resolution shall become effective immediately upon its passage and adoption. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 27th day of January, 2026. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A CITY OF ROHNERT PARK Emily Sanborn, Mayor ADAMS: GIUDICE: RODRIGUEZ: ELWARD: SANBORN: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2026-011 Page 2 of 2 Records Retention Schedule City Clerk's Office 130 Avram Avenue Rohnert Park, CA 94928 January 27, 2026 Adopted: Resolution 2026-XXX Table of Contents Legends.................................................................................................................................................... v Using the Record Retention Schedule.......................................................................................................vi RetentionSchedule....................................................................................................................................1 Advisory Bodies - Non -Brown Act...............................................................................................................1 Audio/Video Records - Nonlegislative Meetings.........................................................................................1 Audits - Internal and Administration..........................................................................................................1 Budgeting and Financial, Strategic Planning...............................................................................................1 Community Outreach, Media and Public Relations.....................................................................................1 General and Department Administration...................................................................................................2 Grants and External Funding Sources.........................................................................................................2 LegalAdvice and Opinions.........................................................................................................................2 Legislative Councils, Boards & Commissions -Administrative Documents ................................................... 2 Policies and Procedures.............................................................................................................................3 PublicNotices........................................................................................................................................... 3 Purchasing - Agreements and Contracts Not Awarded............................................................................... 3 Service Issues, Complaints.........................................................................................................................3 Training Materials, Courses, Scheduling.....................................................................................................3 Activity and Event Permits and Licenses.....................................................................................................4 AnimalServices.........................................................................................................................................4 Miscellaneous Building Permit Documents.................................................................................................4 AdministrativeHearings............................................................................................................................4 Public Information Requests......................................................................................................................4 Building Plans, Building Permits - Residential and Commercial...................................................................5 AddressFiles.............................................................................................................................................5 Agreements, Contracts - Settlement Agreements....................................................................................... 5 Appointments to Boards, Commissions and Committees............................................................................ 5 Audio/Video Records - Legislative Meetings............................................................................................... 5 Claims for Money or Damages Against the City.......................................................................................... 5 Election Records -Administrative Files.......................................................................................................6 Election Records - Candidates Elected........................................................................................................ 6 Election Records - Candidates Not Elected.................................................................................................6 ElectionRecords -Committees ..................................................................................................................6 Election Records - Initiative, Recall, or Referendum Petitions.....................................................................6 Election Records - Nomination Documents................................................................................................6 Page i - 2023 FPPCForms - Mandated Reporting............................................................................................................6 FPPC Forms - Statements of Economic Interest..........................................................................................6 Historical Documents, Events, Memorabilia, Collections, Artifacts..............................................................7 Prop218 Protest Procedure......................................................................................................................7 Records of Legislative Councils, Boards & Commissions Actions..................................................................7 Records, Information Management...........................................................................................................7 Assessment Districts -Community Facility Districts....................................................................................8 Litigation...................................................................................................................................................8 Agreements and Contracts - Goods, Rentals, or Services............................................................................8 Economic Development Programs and Services.........................................................................................9 Insurance Coverage - Non -Occurrence Based.............................................................................................9 Insurance Coverage -Occurrence Based....................................................................................................9 Business Continuity Records - Facilities and Emergency Operations............................................................9 Code Compliance and Enforcement.........................................................................................................10 Community Services Programs and Services............................................................................................10 FacilityRentals........................................................................................................................................10 Agreements, Contracts - Public Projects...................................................................................................11 Engineering Project Files - Construction Records......................................................................................11 Engineering Project Files - Final Documents.............................................................................................11 Grading and Encroachment Permits.........................................................................................................11 RealEstate Appraisals.............................................................................................................................11 Real Estate Transactions..........................................................................................................................12 Recorded Maps and Diagrams, and As -Built Plans....................................................................................12 Traffic and Transportation Planning.........................................................................................................12 Accounts Payable and Receivable............................................................................................................13 Audits- Official........................................................................................................................................13 BankingRecords......................................................................................................................................13 BusinessLicenses....................................................................................................................................14 Community Development Agency/Community Development Commission Official Reports .......................14 Debt........................................................................................................................................................14 Escheat, Unclaimed Funds.......................................................................................................................14 Financial Reporting - Official, Annual, Periodic.........................................................................................14 FixedAssets............................................................................................................................................15 General Ledger, Journal Entries, Budget Adjustments..............................................................................15 Investments............................................................................................................................................15 Payroll.....................................................................................................................................................16 Page ii - 2023 TaxFilings...............................................................................................................................................16 Utility Customer Account Information......................................................................................................16 FuelManagement...................................................................................................................................16 City Building, Property Management.......................................................................................................16 Permits Issued by Fire Department..........................................................................................................16 HousingProgram Files.............................................................................................................................17 BenefitPlans...........................................................................................................................................17 EmployeeBenefit Files............................................................................................................................17 EmployeeMedical Records......................................................................................................................17 LaborRelations.......................................................................................................................................18 Regulatory Reportingfor Human Resources.............................................................................................18 Salary, Compensation..............................................................................................................................18 Work Authorizations and Supporting Documentation..............................................................................18 Staffingand Recruiting............................................................................................................................18 PersonnelFiles........................................................................................................................................19 Training for Employees and Officials........................................................................................................19 EmployeeHealth & Safety.......................................................................................................................20 Technology Help Desk, Access and Security.............................................................................................20 Application, System Management...........................................................................................................21 Business Continuity Records - Computing Equipment and Network Operations ........................................ 21 Security, Access Operations.....................................................................................................................21 Planning Services - Permanent.................................................................................................................21 Planning Services - Short-term................................................................................................................. 22 ArsonInvestigations................................................................................................................................22 Concealed Weapons Licenses..................................................................................................................22 Criminal Registrations -Gangs .................................................................................................................22 FireEquipment........................................................................................................................................22 Fire Prevention Inspections.....................................................................................................................22 Fire Prevention Occupancy Records.........................................................................................................22 Fire Prevention Programs........................................................................................................................22 Fire Station Activity Records....................................................................................................................23 IncidentReports......................................................................................................................................23 Police -Complaints, Internal Investigations..............................................................................................23 Police Routine Video Records..................................................................................................................23 City Asset Repair, Maintenance...............................................................................................................23 Hazardous Waste, Monitoring and Remediation......................................................................................24 Page iii - 2023 OperationalMaps.......................................................................... Recycled Water, Backflow............................................................. Storm Water Drainage Management ............................................. Water and Sewer.......................................................................... Maintenance/Inspection Reports- City Facilities and Infrastructure Public Safety Consortium Schedule ................................................ .... 24 ...................................................... 24 .. 24 .. 25 .. 25 .. 26 Page iv - 2023 Legends CITATION CODES B&P = Business and Professions GC = California Government Code CAC = California Administrative Code H&S = Health & Safety CBC = California Building Code HUD = Housing and Urban Development CCP = Code of Civil Procedure LAB = California Labor Code CCR = California Code of Regulations OMB = Office of Management & Budget CEC = California Evidence Code OSHA = Occupational Safety & Health Act CEQA = California Environmental Quality Act PC = Penal Code CFC = California Fire Code POST = Police Officers Standards Training CFR = Code of Federal Regulations R&T = California Revenue & Taxation Code EC = Election Code SEC = Security Exchange Commission EVC = California Evidence Code UFC = Uniform Fire Code FA = California Food and Agriculture USC = United States Code FC = California Financial Code VEH = Vehicle Code FMLA = Family & Medical Leave Act 1993 W&I = Welfare & Institutions Code FPPC = Fair Political Practice Commission Retention Codes AC = While Active MAINT = Maintain Records FR = Final Resolution PR = Permanent LA = Limitation on Action S = Superseded LI = Life (of program, asset) T = Termination M = Month Y = Year MA = Maturity D = Days Acronyms CCMS = Citywide Content Management System MOA = Memorandum of Agreement DOJ = Department of Justice MOU = Memorandum of Understanding FEMA = Federal Emergency Management Agency MSDA = Material Safety Data Sheet FPPC = Fair Political Practice Commission REMIF = Redwood Empire Municipal Insurance Fund FTC = Federal Trade Commission RFI = Request for Information JPA = Joint Powers Agreement RFP = Request for Proposal LOI = Letter of Intent RFQ = Request for Qualifications Page v - 2023 Using the Record Retention Schedule The retention schedule is intended to direct City staff on when and how to disposition City records after they have exceeded their lifecycle, it also provides you with the location and/or the Department of Record. Below is a descriptive sample of a record from the schedule, with category explanations: Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments Whenever When a record goes by more than one A series of records Department responsible for This is the total amount of Notes any applicable possible records name, the alternative names are listed may be comprised of maintaining the original record. time that is required, either government code or policy have been here. The purpose or function of the several document Departments not listed under by federal, state, local related to the record's combined into a record is described. Any other notes, types, documents that "Department of Record" are statue, or internal policy. retention. series of like exceptions, or special instructions most likely will be deemed to have a duplicate items and placed relating to the record or record series found in this series copy of such records and may together in a are listed here. are listed. destroy the copy at any time. record number. Modifications and Additions Because records reflect activities that are constantly changing, the retention requirements for records sometimes require revision as well. Consequently, records retention and disposition schedules often need modification or additions in order to be realistic and effective. There may be some retention periods and disposition requirement within this schedule that may change between major reviews of the schedule. The City Clerk's Office welcomes all comment and suggestions concerned with improvement of record retention schedule through modifications and additions. Use of Schedule This PDF document contains a linked contents index. To utilize the contents index, click on the desired content to be taken to the page on which the content is located. When using this Retention Schedule it may require a search mode (find), use "Control (Ctrl) F", a pop-up box will appear, use search word or words to find specific documents for your retention needs. Contact Us For further information on any records management, record preservation, or disposition issues, please contact: City Clerk's Office 130 Avram Avenue, Rohnert Park, CA 94928 Phone: 707-588-2227 Email: cityclerk@rpcity.org Page vi - 2023 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 001 Advisory Bodies - Non -Brown Act Agendas All Departments While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Bylaws CA - GOV 34090 - (2Y) Records of actions taken by City committees, ad hoc committees, and task forces having Formation Documents no legislative authority of their own (i.e., not subject to the Brown Act), but whose actions Meeting Minutes may inform or advise the City Council or other City legislative bodies. Opinions on Pending Legislation Resolutions Transcriptions of audio and video recordings of meetings 002 Audio/Video Records - Nonlegislative Meetings Audio and Video Recordings All Departments 90D CA - GOV 54953.5(b) - (30D) Audio and video recordings of City meetings other than those of legislative bodies (bodies not subject to the Brown Act). 003 Audits - Internal and Administration Annual Audit Reports All Departments 6Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Audit Files, Plans CA - GOV 34090 - (2Y) Records and information related to internal audits and administration of auditing activities, Audit Schedules US - 26 USC 6531 - (LA6Y) including reviewing and documenting operational, compliance, or financial information Audit Workpapers created as a part of an audit. (Does not include CAFR.) Improvement Plans Investigations, Workpapers Management Responses Observations Petty Cash Audits Recommendations Remediation Plans / Results Responses 004 Budgeting and Financial, Strategic Planning Budgets All Departments 2Y CA - GOV 34090 - (2Y) Financial Plans Records and information relating to development of department and City budgets and Strategic Plans financial and strategic planning. 005 Community Outreach, Media and Public Relations Brochures, Flyers All Departments 4Y CA - CCP 337 - (LA4Y) Digital sign applications, approvals, scheduling, revenue CA - GOV 34090 - (2Y) Records and information regarding external -facing communications, advertising, Events marketing, and press relations materials, including documentation of outreach FAQs activities/events held in cooperation or for the benefit of the local community. Includes Mailers use of digital sign by outside parties. Marketing Materials Media Packets, Releases, Kits Press Kits Public / Media Inquiries Public Information / Outreach / Education Publications Produced by the City (newsletter, visitors guide) Publicity Files Speeches Social Media Documentation Videos Waivers of Liability Page 1 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 006 General and Department Administration Calendaring and Scheduling All Departments While Active+2Y CA - GOV 34090 - (2Y) City Generated Routine Studies / Reports Administrative records of City departments documenting general administrative tasks Correspondence (routine, general, letters, e-mail) such as internal reporting, logging or tracking of activities, department projects, and Department Administrative Documents (calendars, committees, goals, general correspondence. objectives, meeting agendas, meeting minutes, meeting tapes/recording, plans) Employee Communication Letters (announcements, new programs, notices) In -House Committees and Task Forces Logs Office Files, Office Manager Files Organization Charts Supplies Management (stationery, maintenance) Travel Records Vehicle Mileage Reimbursement Rates Volunteer Programs 007 Grants and External Funding Sources Applications (including project proposals) All Departments While Active+5Y CA - GOV 34090 - (2Y) Award Notification US - 2 CFR 200.333 - (CL+3Y) Documentation of the applications for, as well as evaluations, awards, administration, Documentation of Personnel Expenses US - 24 CFR 570.502(a)(7)(i)(A) - (LA4Y) monitoring, reporting, and status of grants and other funding sources in which the City is Grant Administration the recipient, grantor, allocator, or administrator. Grant Funding Unsuccessful applications are retained Grant Evaluations for 2 years. Program Rules, Regulations, Procedures Property Taxes Funding NOTE: If a grant requires longer Reports to Funding Agencies retention, its specific requirements will Verification of Contractor Eligibility take precedence. 008 Legal Advice and Opinions Memos All Departments 10Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Opinions CA - GOV 34090 - (2Y) Memoranda containing legal advice prepared by the City Attorney's for City departments. 009 Legislative Councils, Boards & Commissions - Administrative Documents Ceremonial Documents All Departments While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Correspondence CA - GOV 34090 - (2Y) Administrative records associated with activities of City legislative bodies, boards, and Petitions to Council commissions during public and closed session meetings. Photo Releases Speaker Cards Page 2 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 010 Policies and Procedures Administrative Policies All Departments While Active+6Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Departmental Policies and Procedures CA - GOV 34090 - (2Y) All administrative documentation of City policies and procedures. Directives US - 45 CFR 164.5300) - (CU+6Y) General Orders Guidelines Handbooks Policies Procedure Manuals Procedures Standard Operating Procedures (SOPs) Standards 011 Public Notices Affidavits of Mailing All Departments 4Y CA - CCP 343 - (LA4Y) Affidavits of Posting CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records documenting compliance with laws requiring public notice of government Affidavits of Publication/Legal Notices CA - GOV 34090 - (2Y) activities. Subjects include assessments, elections, land use changes, public meetings Public Hearing Notices and hearings, sale of property, publication of ordinances, and others. Public Meeting Notices 012 Purchasing - Agreements and Contracts Not Awarded Bids, Awards (unaccepted, rejected) All Departments 2Y CA - GOV 34090 - (2Y) Exhibits Records and information created or retained in the preparation of purchasing or Price Lists acquisition of goods and services, but where the purchase order, contract, or agreement Quotations was not awarded. Requisitions Requests for Information (RFI) Requests for Proposal (RFP ) Requests for Quote (RFQ ) Scorecards Specifications 013 Service Issues, Complaints Complaints All Departments 2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Issues Log CA - GOV 34090 - (2Y) Documentation regarding civilian complaints and related requests for service, other than Trouble Reports those related to peace officers (see Record 099 for peace officer complaints). 014 Training Materials, Courses, Scheduling Brochures All Departments 6Y CA - GOV 12946 - (4Y) Education Materials US - 29 CFR 1602.14 - (FR+lY) Documentation regarding the content of courses and schedules for training offered to Presentation Materials employees, officials and volunteers. PowerPoint Slide Decks Testing Materials Training Bulletins Page 3 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 015 Activity and Event Permits and Licenses Alcoholic Beverages Animal Services While Active+4Y CA - CCP 337 - (LA4Y) Amplified Sound Finance CA - GOV 34090 - (2Y) Documentation of permits issued by the City for activities and events taking place within Animal Licenses Engineering City boundaries. Bicycle Public Safety Bingo NOTE: This excludes building permits which are covered under Record 021, and Grading Permits permanent land use permits, which are covered under Record 089. Fireworks Sales and Displays Hobby Kennel/Commercial Kennel Haunted Houses Local Firearm's License Massage License (establishment, technician) One-time Business License Parking Solicitor Permits Second Hand Dealers Taxis and Autos for Hire Transportation Permits (oversize, overweight) 016 Animal Services Approval or Denial of Treatment by City Animal Services 3Y CA - CCP 340(c) - (LA1 Y) Bite Records Public Safety CA - FAC 32003 - (3Y) Records and information documenting activities of the Animal Services office. Case Files CA - GOV 34090 - (2Y) Microchip Information CA - HSC 122331 - (MAINT) Photos CA - PEN 597.1(d) - (3Y) Rabies Control Reports (quarantine numbers) Shelter Records (intake, transfer, adoption, emergency boarding, camp program) Veterinary Records (medical treatment, euthanasia 017 Miscellaneous Building Permit Documents Application for Building Permits (including plans) Building While Active+2Y CA - GOV 34090 - (2Y) Building Plan Check Comments CA - HSC CBC 105.3.2 (180D) Records and information documenting the permitting and inspection process. Correction Notices (Not including correction notices for issued or expired permits) Correspondence Fees 018 Administrative Hearings Case Files Building 5Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Hearings City Clerk CA - GOV 34090 - (2Y) Records of administrative hearings of appeals related to violations and citations issued for Rulings Code Compliance animal control, code enforcement, administrative permits and zoning interpretations, and Planning public safety.* Public Safety 019 Public Information Requests Inquiries Building 2Y CA - GOV 34090 - (2Y) Maddy Act Lists City Clerk Records requested by the public, required for provision to the public, and related Pitches Motions Public Safety inquiries. Plan Requests Public Records Requests Subpoenas for Records (not related to City litigation) Page 4 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 020 Building Plans, Building Permits - Residential and Commercial Accessibility Hardship Forms Building Permanent CA - CBC 107.5 - (180D) Accessibility Exemption Forms Fire CA - CRC 106.5 - (180D) Records and information documenting the building services provided by the City Building Inspections CA - GOV 34090 - (2Y) regulating residential and nonresidential structures. Building Permits (issued, active, expired, history) CA - GOV 34090(d) - (2Y) Building Plans CA - HSC 19850 - (LI) CalGreen Checklists Certificates of Occupancy Energy Documentation General Compliance Letters from Design Professionals Geotechnical Reports Special Inspections. 021 Address Files Address Assignments/Changes Building Permanent CA - GOV 34090(a) - (PR) Street Closings Planning Records and information regarding the rules for naming and numbering City streets, Street Dedications housing, and/or lots. 022 Agreements, Contracts - Settlement Agreements Settlement Agreements City Clerk Permanent CA - CCP 315 - (LA10Y) CA - CCP 337 - (LA4Y) Executed settlement agreements documenting final settlement of legal issues with other CA - CCP 337.1 - (LA4Y) parties. CA - CCP 337.15 - (LA10Y) CA - CCP 343 - (LA4Y) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y) 023 Appointments to Boards, Commissions and Committees Applications (appointed, unsuccessful) City Clerk Term of Office+2Y CA - GOV 34090 - (2Y) Interview Notes Staff records related to appointments made by authorized elected officials to councils, Letters of Appointment committees, boards, and commissions. Letters of Recommendation Oaths of Office Resumes Submitted Documents 024 Audio/Video Records - Legislative Meetings Audio and Video Recordings City Clerk 5Y CA - GOV 54953.5(b) - (30D) Audio and video recordings of legislative meetings of legislative bodies subject to the Brown Act, including the City Council, Commissions, City Council appointed Committees, Community Development/Successor Agency, and their governing boards. 025 Claims for Money or Damages Against the City Annual Audit of Open Claims City Clerk Final Resolution+5Y CA - CCP 337 - (LA4Y) Claims for Money or Damages Against the City CA - CCP 338.1 - (LASY) Records detailing claims against the City pursuant to the Government Tort Claims Act, Closing Letters CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CGC 900 et seq. Damage Estimate Reports CA - GOV 34090 - (2Y) Supporting Documentation Insurance Claims, Appraisals, Reports Investigations Page 5 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 026 Election Records - Administrative Files Correspondence City Clerk 4Y CA - GOV 34090 - (2Y) Research Notes CA - GOV 81009(f)(g) - (4Y; 2Y) Documentation of the administration of City elections. 027 Election Records - Candidates Elected Campaign Statements City Clerk Permanent CA - GOV 81009(b) - (PR) Election Results Records and information related to the filing of campaign and election documentation by candidates who are elected to City offices. 028 Election Records - Candidates Not Elected Campaign Statements City Clerk 5Y CA - GOV 81009(b) - (5Y) Records and information related to the filing of campaign and election documentation by candidates, but who are not elected. 029 Election Records - Committees FPPC Series 400 Forms City Clerk 7Y CA - GOV 81009 (c) - (7Y) Records and information related to the filing of FPPC forms for Political Action Committees and General Purpose Committees. 030 Election Records - Initiative, Recall, or Referendum Petitions Petitions City Clerk 8M CA - ELEC 17200 - (8 Months) CA - ELEC 17400 - (8 Months) Petitions for initiative, referendum, recall, or ballot measures, whether successful or not. 031 Election Records - Nomination Documents Ballot Designation Worksheet City Clerk Term of Office+4Y CA - ELEC 17100(a) - (T+4Y) Code of Fair Campaign Practices Records and information related to the filing of nomination papers and petitions in lieu of Form 501 Candidate Intention Statement filing fee. Form 700 Statement of Economic Interests (copies) Nomination Papers Petitions in Lieu of Filing Fee Signatures in Lieu of Filing Fee Petitions Supplemental Nomination Papers 032 FPPC Forms - Mandated Reporting Form 801 City Clerk 7Y CA - GOV 34090 - (2Y) Form 802 CA - GOV 81009(e) - (7Y) Forms mandated by state law related to related to receipt and redistribution of gifts and Form 803 honoraria, ceremonial roles, and holding of multiple positions for certain employees, Form 804 elected or appointed officials, or consultants. Form 805 Form 806 033 FPPC Forms - Statements of Economic Interest Form 700 City Clerk 7Y CA - GOV 34090 - (2Y) CA - GOV 81009 - (4Y; 7Y) Statements of economic interest mandated by state law for certain employees, elected or appointed officials, or consultants. Page 6 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 034 Historical Documents, Events, Memorabilia, Collections, Artifacts Appointments to City Council City Clerk Permanent CA - GOV 34090 - (2Y) Biographies of City Officials Records and information documenting the history and significant milestones of the City as Census Information determined by the City Manager or City Clerk City Articles of Incorporation City Seal City Generated Historical Studies / Reports City Publications Codes Related to Building Construction Demographics Elections, Initiative, Referendum, Recall and City -initiated Measures Executive, City Official Communications, Speeches, Videos Historic Districts Historical Events, Artifacts, Architecture, Designations, Projects Historical Parks, Facilities Litigation of Historical Significance Master Appointments List Memorial Programs Picture Collections Publicity Photographs Registered Logos Significant News Clippings, Releases 035 Prop 218 Protest Procedure Ballots City Clerk Permanent California Constitution Art. XIII Engineer's Report Records related to administration of notifications and protests associated with taxes, Notices assessments and fees subject to Prop. 218. Protest Letters Public Hearing Material 036 Records of Legislative Councils, Boards & Commissions Actions Agenda Packets (includes staff reports) City Clerk Permanent CA - GOV 34090(e) - (PR) Appeals Records of public and closed session meetings, and actions taken in those meetings, by Bylaws City councils, boards and commissions with legislative authority and subject to the Brown City-wide Plans/Programs Adopted Act. Formation Documents Meeting Minutes Minute Books & Index Municipal Code Ordinances Petitions and Decisions Proclamations Resolutions 037 Records, Information Management Certificates of Destruction City Clerk 4Y CA - CCP 315 - (LA10Y) Inactive Records Storage Information CA - CCP 337 - (LA4Y) Documentation of the compliance with Records and Information Management policy and Lists of Stored / Destroyed Records CA - CCP 337.15 - (LA10Y) procedures. Includes retrievals, transfers, and inactive records. Litigation Hold Notices, Updates CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records Transfers (to storage, to other depts.) CA - GOV 34090 - (2Y) US - 26 CFR 31.6001-1 - (CU+4Y) US - 26 CFR 301.6501 - (CU+3Y) US - 26 USC 6531 - (LA6Y) Page 7 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 038 Assessment Districts - Community Facility Districts Boundary Maps and Diagrams City Clerk Permanent CA - GOV 34090(a) - (PR) District Formation Documents Records and information documenting the formation and operations of the City's funding Engineers Reports districts. Includes maintenance districts, bond districts, acquisition districts and PBIDs. Mello -Roos Records Rate Calculations 039 Litigation Civil Appeals City Clerk Final Resolution+10Y CA - 2 CCR 11013 - (FR+2Y) Complaints City Manager CA - 8 CCR 10102 - (5Y; CL+1 Y) Records generated for or related to any case or action before a judicial, arbitral, or Court Orders CA - 22 CCR 1085-2 - (CU+4Y) administrative officer or body. Criminal Prosecutions CA - CCP 315 - (LA10Y) Cross -complaints CA - CCP 337.15 - (LA10Y) Discovery CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Dismissal CA - GOV 34090 - (2Y) Exhibits CA - LAB 5410 - (LA5Y) Judgments CA - RTC 19704 - (LA6Y) Litigation -related Administrative Records CA - UIC 1132 - (LA3Y) Petitions US - 26 CFR 31.6001 - (CU+4Y) Pleadings US - 26 CFR 301.6501 - (3Y) Related Correspondence US - 26 CFR 301.6532-1 - (LA2Y) Releases US - 26 CFR 301.6532-2 - (LA5Y) Responses US - 26 USC 6531 - (LA6Y) Subpoenas Related to Litigation (for records, civil subpoenas, criminal US - 26 USC 6532 - (LA2Y) subpoenas) US - 29 USC 255 - (LA2Y) US - 29 USC 626(d) - (LA300D) US - 42 USC 2000e-5(e) - (LA180D) US - 42 USC 2000e-5(f) - (LA180D) 040 Agreements and Contracts - Goods, Rentals, or Services Addendums and Amendments City Clerk While Active+4Y CA - CCP 337.1 - (LA4Y) Agreements/Contracts Community Services CA - CCP 343 - (LA4Y) Executed agreements and contracts between the City and other parties, other than those Attachments / Exhibits CA - GOV 945.6(a)(2) - (LA6M; LA2Y) for legal settlements, infrastructure projects or real property. Insurance Documentation CA - GOV 34090 - (2Y) Concessions Executed agreement or contract includes all contractual obligations (e.g., RFP, RFQ, Change Orders scope of work, or successful proposal, amendments), and initial insurance Disclosures documentation. Leases Letters of Intent Types of agreements include: consulting, grant, instructor/actor, joint powers authority Memoranda of Agreement (MOA ) (JPA), loan, legal services, professional services, goods, permit & licensing, franchise, Memoranda of Understanding (MOU) instructor, and investment. Notices of Intent Price Lists Excludes MOUs between the City and its employee groups (see Record 077) and Facility Rentals Rental Agreements for Community Services (see Record 047). Requests for Proposals Requests for Qualifications Specifications Statements of Work (SOW) Vendor Lists and Packets Warranties Page 8 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 041 Economic Development Programs and Services Community Studies City Manager While Active + 4Y CA - CCP 337 - (LA4) Demographics CA - GOV 34090 - (2Y) Records and information documenting the City's economic development programs (such Economic Development Strategy CA - SHC 36650(b) - (MAINT) as business promotion program, business recruitment program, and retail incentive US - 2 CFR 200.333 - (CL+3Y) program) including marketing, events and customer relationships management. 042 Insurance Coverage - Non -Occurrence Based Binding Information City Manager While Active+4Y CA - 22 CCR 3267-2 - (MAINT) Broker Correspondence Finance CA - CCP 337 - (LA4Y) Records detailing the City's general coverage against property damage and liability, California Joint Powers Insurance Authority (CJPIA) CA - GOV 34090 - (2Y) including renewal submission information, insurance quotes, & broker correspondence. Insurance Documentation Completed Applications Insurance Claims by the City Insurance Policies (health, benefits, flood, liability) Insurance Quotes Insurance Submissions Redwood Empire Municipal Insurance Funds (REMIF- workers compensation) 043 Insurance Coverage - Occurrence Based Binding Information City Manager Permanent CA - 22 CCR 3267-2 - (MAINT) Broker Correspondence Finance CA - CCP 337 - (LA4Y) Records detailing the City's general coverage against property damage and liability, California Joint Powers Insurance Authority (CJPIA) CA - GOV 34090 - (2Y) including renewal submission information, insurance quotes, & broker correspondence. Insurance Documentation Completed Applications Insurance Claims by the City Insurance Policies (health, benefits, flood, liability) Insurance Quotes Insurance Submissions Redwood Empire Municipal Insurance Funds (REMIF- workers compensation) 044 Business Continuity Records - Facilities and Emergency Operations Business Continuity Plans City Manager While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) De-Energization Mitigation Plan Public Safety CA - GOV 34090 - (2Y) All documentation for dealing with preparation for and responses to emergencies, Disaster Recovery Plan disasters and/or system failures for City facilities. Includes the Emergency Operations Drill Records Center. Emergency Contact Lists, Employee Lists, Roster of Workers Emergency Evacuation Procedures Emergency Operations Center Emergency Preparedness (task forces, plans) Emergency Response Evacuation Plans Fire Prevention Plan Telephone Trees Page 9 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 045 Code Compliance and Enforcement Administrative Citations Code Compliance 5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Building Orders Public Safety CA - GOV 34090 - (2Y) Records and information documenting compliance with and violations of City codes. Business License Inspections CA - PEN 802 - (2Y) Certificates of Nuisance and Abatement CA - Law Enforcement Evidence and Citations Property Management Guide Compliance with Conditions of Approval Emergency Orders NOTE: Records for repeat offenders may Inspections / Enforcement (business, residential) be retained longer to document a history Investigations of violations Liens and Releases Supporting Documentation Notices of Noncompliance Notices of Violation Photographs Reporting Stop Work Orders 046 Community Services Programs and Services Applications Community Services While Active+3Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Class Listings CA - GOV 34090 - (2Y) Records and information documenting the City's parks and recreational programs and Department of Health Filings (for concessions and pools) CA - 22 CCR 101221 - (CL+3Y) services. Emergency Contact Forms Memorials Program (benches, bricks, buildings) Photo Releases Program/Event Evaluations Recreation Schedules Registrations Forms Releases of Liability Schedules Withdrawal Forms 047 Facility Rentals Applications Community Services While Active+4Y CA - CCP 337 - (LA4Y) Facility Rental Agreements CA - CCP 338 - (LA3Y) Records and information documenting rental arrangements for the City's park's facilities. Insurance Documentation CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Permits CA - GOV 34090 - (2Y) Reports Reservation Books User Accounts 048 Agreements, Contracts - Public Projects (Construction or Major Addendums and Amendments Engineering CL+10Y CA - CCP 315 - (LA10Y) Maintenance/Repair by City or Developer for City) Agreements/Contracts Public Works CA - CCP 337.1 - (LA4Y) Attachments / Exhibits CA - CCP 337.15 - (LA10Y) Executed agreements and contracts between the City and other parties for infrastructure Bonds (copies) CA - CCP 343 - (LA4Y) projects or the acquisition, improvement, or sale of real property. Certificates of Completion (COCs) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Insurance Documentation CA - GOV 34090(a) - (PR) Executed agreement or contract includes all contractual obligations (e.g., scope of work, Change Orders, Side Letters, Task Orders amendments), plans and specifications and insurance documentation. Disclosures Letters of Intent Notices of Award Notices of Completion (NOCs) Notices to Proceed Plans and Specifications Statements of Work (SOWs) Warranties Page 10 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 049 Engineering Project Files - Construction Records Certificates of Compliance/Notice of Non -Compliance Engineering While Active+10Y CA - CCP 337.1 - (LA4Y) Field Inspections, Closures Public Works CA - CCP 337.15 - (LA10Y) Records and information related to the administration, analysis, design, development, Inspections and Progress Meetings CA - 14 CCR 15095 - (Reasonable) planning, and construction of public works, Capital Improvement (CIP) and engineering Payroll (certified, Davis Bacon) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) projects for City facilities and infrastructure. Includes projects funded from various Photos/Pictures CA - GOV 34090 - (2Y) sources including bonds, grants, capital improvement and general fund. Project Plans and Schedules, Insurance, Permits US - 2 CFR 200.333 - (AC+3Y) Semi-annual Labor Reports US - 24 CFR 92.508(c) - (AC+5Y) Calculations US - 24 CFR 570.502(a)(16) - (LA4Y) Stop Notices US - 29 CFR 97.42 - (AC+3Y) Studies and Surveys 050 Engineering Project Files - Final Documents As -Built Drawings, Plans Engineering Permanent CA - CCP 337.1 - (LA4Y) CEQA/NEPA Compliance Records CA - CCP 337.15 - (LA10Y) Records and information related to completed public works, Capital Improvement (CIP) Completion Reports CA - GOV 945.6(a)(2) - (LA6M; LA2Y) and engineering projects for City facilities and infrastructure. Geotechnical Reports CA - GOV 34090 - (2Y) Final Designs CA - HSC 19850 - (LI) Project Specifications Underground Utilities Maps * Life of Building, Asset or Facility 051 Grading and Encroachment Permits Encroachment Permits, Certificates Engineering While Active+10Y CA - CCP 337.1 - (LA4Y) Grading Permits CA - CCP 337.15 - (LA10Y) Documentation of grading permits issued by the City and records documenting CA - GOV 34090 - (2Y) encroachments upon City property, or by the City on the property of others. 052 Real Estate Appraisals Real Estate Appraisals Engineering 2Y CA - GOV 34090 - (2Y) Records of appraisals for property to be purchased by the City. The appraisal is exempt until the final acquisition or contract agreement is obtained. 053 Real Estate Transactions Acquisitions Engineering Permanent CA - GOV 34090(a) - (PR) Capital Improvements Records and information related to the ownership, acquisition, disposition, transfer of, Community Development Block Grant (CDBG) Property Acquisitions lease of, or improvement of real property, infrastructure and facilities including grant Deeds of Trust deeds, owned by or used by the City. Dispositions Eminent Domain Judgments Mortgages Possessory Interest Right of Way Including Dedications and Vacations Sales Page 11 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 054 Recorded Maps and Diagrams, and As -Built Plans Aerial Photos Engineering Permanent CA - GOV 34090(a) - (PR) Annexations Maps and Legal Description CA - HSC 19850 - (LI)* Final maps, geographical information, and other recorded documents pertaining to City Benchmarks Maps properties. Building Site Determination Certificates of Correction Detachments Maps and Legal Descriptions Easements Improvement Plans, Drawings (As-Builts) Lot Line Adjustments Major Subdivisions (SD) Minor Subdivisions (MS) Parcel Mergers 055 Traffic and Transportation Planning ADA Compliance (ramps, sidewalks) Engineering While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Bicycles CA - GOV 34090 - (2Y) Records and information related to the City's efforts to manage and improve traffic and Congestion Management circulation, and traffic engineering and transportation planning activities. Crosswalks Enforcement Highway Corridors Investigations, Surveys, Studies Pavement Management Records Railroads Signals Signs Speed Limits Speed Surveys Street/Highway Studies/Surveys Temporary Street Closures (requests & responses) Traffic Calming Traffic Counts Traffic Management Plans Transportation Planning Truck Routes Page 12 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 056 Accounts Payable and Receivable Aging Reports Engineering 6Y CA - CCP 337 - (LA4Y) Auction Proceeds Finance CA - CCP 338 - (LA3Y) Records and information related to the accounting of monies paid by or to the City, Billings (Miscellaneous A/R) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) including payments for financial obligation. Bills Paid CA - GOV 34090 - (2Y) Cash Records (cash count reports, cash flow book information, cash US - 26 CFR 31.6001 - (CU+4Y) disbursement, cash register receipts, cash receipts) US - 26 USC 6531 - (LA6Y) Claims by the City (receipt of payments) US - 48 CFR 4.705-1 - (4Y) Credit Memos Donations Employee Expense Reports, Reimbursements Fee Schedules Fees and Taxes Paid FEMA Claims Form 1099 Records and Form W-9 Records Grant Claims Housing Loan Payment Processing Invoices and Vouchers Merchant Services (fees, payments) Purchasing Card Expense Reconciliation/Allocations Refunds Sales and Use Taxes Paid Security Deposits Tax Revenue (gas taxes, property taxes, transient occupancy taxes) Tuition Reimbursements Utility Billing (rate schedules, registers, adjustments, deposit reports, meter readings, on/off orders, payment stubs, rebates) 057 Audits - Official Annual Street Report Finance Permanent CA - GOV 34090 - (2Y) Audit, Auditors Reports US - 26 USC 6531 - (LA6Y) Records of official audits of City operations and activities. Audited Financial Statements Comprehensive Annual Financial Report (CAFR) General Purpose Financial Audits, Single Audits State Controller's Report 058 Banking Records Bank Account Administration Finance 6Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Bank Statements CA - GOV 34090 - (2Y) Records and information related to banking authorities, activities, transactions and Checks, Canceled US - 26 CFR 31.6001 - (CU+4Y) correspondence. Check Copies US - 26 USC 6531 - (LA6Y) Check Registers, Journals US - 48 CFR 4.705-1 - (4Y) Corrections / Returns / Adjustments Deposit Permits, Deposits Electronic Banking Transactions Reconciliations Signature Cards Transfers Treasurer Receipts Credit Card Merchant Activity Statements Page 13 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 059 Business Licenses Annual Licenses Finance While Active+4Y CA - CCP 337 - (LA4Y) Applications CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records and information documenting the issuance of City business licenses. This Business Licenses (applications, fees, financial history, reports) CA - GOV 34090 - (2Y) category does not include one time -only licenses, which are in Record 016. Home Business Licenses 060 Community Development Agency/Community Development Commission Official Annual Report to State Finance 5Y CA - GOV 34090 - (2Y) Reports Community Development Agency Property Management Plans CA - HSC 34177(n) - (1Y) Due Diligence Reviews Official reports issued by the former Rohnert Park Community Development Agency, Enforceable Obligation Payment Schedule (EOPS ) Rohnert Park Community Development Commission or the Successor Agency to the Recognized Obligation Payment Schedule (ROPS ) Rohnert Park Community Development Agency. Statement of Indebtedness 061 Debt Amortization Schedules Finance Maturity*+10Y CA - CCP 336 - (LASY) Arbitrage Reports CA - CCP 337 - (LA4Y) Records and information relating to City financing and debt activities. Bonds (continuing disclosures, bond rating reports, official statements) CA - CCP 337.5 - (LA10Y) Equipment Leases CA - CCP 338 - (LA3Y) Loans CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Payment History/Schedules CA - GOV 34090 - (2Y) US - 26 CFR 31.6001 - (CU+4Y) US - 26 CFR 301.6501 - (CU+3Y) * Maturity includes cancellation and redemption 062 Escheat, Unclaimed Funds Uncashed Checks Finance Publication of Notice + CA - CCP 1513 - (3Y) Unclaimed Funds 3Y CA - GOV 34090 - (2Y) Records and information pertaining to unclaimed funds held in trust by the City CA - GOV 50050 - (3Y) 063 Financial Reporting - Official, Annual, Periodic Annual Report of Financial Transactions to State Finance 6Y CA - GOV 34090 - (2Y) Annual State Controller Filings US - 26 CFR 1.1461-2 - (CU+1Y) Annual, periodic, and official financial reports of the City, whether required by regulations Expenditure Tracking Reports US - 26 USC 6531 - (LA6Y) or generated to track internal financial transactions and achievements by the City. Payroll Reports PERS Reports Revenue/Expenditures Reports SB-1186 Filings, Reports Treasurer's Report Workers Compensation Reports Final Adopted Budget Page 14 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 064 Fixed Assets Acquisitions Finance Life*+10Y CA - CCP 337.15 - (LA10Y) Asset Retirement Records CA - GOV 34090 - (2Y) Records and information related to the ownership, transfer, acquisition, disposition, Dispositions US - 26 CFR 31.6001 - (CU+4Y) capital leased, or improvement of fixed assets owned by or used by the City. Capital Asset Records US - 26 USC 6531 - (LA6Y) Capital Improvements Depreciation Schedules * Life of Asset Equipment Rental/Usage Reports Fixed Asset Reports Fixed Asset Ledger Fixed/Capital Asset Accounting Sales Records Valuation Information 065 General Ledger, Journal Entries, Budget Adjustments Account Ledgers Finance 6Y CA - GOV 34090 - (2Y) Balance Sheets US - 26 CFR 31.6001 - (CU+4Y) Records and information related to the transfer of charges between accounts and Budget Adjustments US - 26 USC 6531 - (LA6Y) summaries of account information, including year end summaries of general ledger Cash Journal Entries transactions. Chart of Accounts Downloads / Data Exports Expenditure Reports General Ledger Journal Entries and Backup Documentation Sub -Ledgers Summary Reports Trial Balance Year -End / Account Detail History Report 066 Investments Certificates of Deposit (CDs) Finance Maturity*+10Y CA - CCP 336 - (LASY) Financial Investment Planning CA - CCP 337 - (LA4Y) Records and information relating to City investment activities. Investment Reporting and Portfolio Management CA - CCP 337.5 - (LA10Y) Investment Reports CA - CCP 338 - (LA3Y) Local Agency Investment Fund (LAIF) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Quarterly Investment Report CA - GOV 34090 - (2Y) Security Instruments US - 26 CFR 31.6001 - (CU+4Y) Third Party Trustee Account Statements US - 26 CFR 301.6501 - (CU+3Y) * Maturity includes cancellation and redemption Page 15 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 067 Payroll Benefit Payments Finance 7Y CA - 2 CCR 570.5 - (5Y) CalPERS Reporting (actuarial, ad hoc) CA - 2 CCR 571(b)(1)(E) - (5Y) Records and information related to the accounting of payroll earnings, deductions, and Deduction Authorizations, Registers, Reports CA - 22 CCR 1085-2(c) - (CU+4Y) issuance. This also includes records and information reflecting all earnings and benefits Deferred Compensation CA - GOV 12946 - (4Y; T+4Y) paid to each employee. Educational Reimbursement CA - LAB 226a - (3Y) Employee Master Lists, Addresses CA - LAB 1174 - (3Y) Federal and State Taxes (withheld, paid) CA - LAB 1197.5 - (LA2Y, LA3Y) Payments (amounts, date issued, dates of coverage) CA - UIC 1132 - (LA3Y) Payroll Checks, Copies, Stub Reports US - 26 CFR 31.6001 - (CU+4Y) Payroll Certifications, Controls, Earnings US - 26 USC 6531 - (LA6Y) Payroll Taxes US - 29 CFR 516.5 - (3Y) Salary Schedules US - 29 CFR 516.6 - (2Y) Taxes collected US - 29 CFR 1620.32 - (2Y) Timekeeping Records (timecards, out of class forms/reports) US - 29 CFR 1627.3 - (3Y) W-2, W-4 US - 48 CFR 4.705-2 - (4Y; 2Y) Wage Rate Tables Withholding 068 Tax Filings Community Services District Finance 7Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Golf Course Corporation CA - GOV 34090 - (2Y) Records and information of tax filing prepared and submitted by the City. Rohnert Park Foundation US - 26 CFR 31.6001 - (CU+4Y) Form 990 US - 26 USC 6531 - (LA6Y) 069 Utility Customer Account Information Account Setup Finance While Active+4Y CA - CCP 337 - (LA4Y) Address Files CA - GOV 34090 - (2Y) Records and information for customers of City water, sewer, and recycled water utilities Customer History services. Uncollected Amounts 070 Fuel Management California Air Resources Board Certificate Finance 2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Fuel Card Authorizations Public Safety CA - GOV 34090 - (2Y) Records related to the purchase, tracking and management of fuel for City vehicles. Fuel Pump Fuel Reports, Billing Reports, Journals, Fuel Tickets 071 City Building, Property Management As -Built Blueprints Finance Life"+10Y CA - CCP 337.1 - (LA4Y) Electrical Wiring Schematics Public Works CA - CCP 337.15 - (LA10Y) Records and information regarding the structure of City buildings. Floor Plans CA - GOV 945.6(a)(2) - (LA6M; LA2Y) HVAC Records CA - GOV 34090 - (2Y) Property Inventory CA - HSC 19850 - (LI) Utility Consumption Tracking * LI = Life of Building or Facility 072 Permits Issued by Fire Department Annual Fire Prevention Permits (forbusinesses) Fire 6M CA Fire Code 1 Section 105.4.6 Carnivals and Fairs Records and information regarding special events or short term events that require a Christmas Tree Sales and Lots permit from the Fire Department. Haunted Houses Open Flame Special Events Tents Page 16 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 073 Housing Program Files Applications Housing While Active+5Y CA - 25 CCR 7721 - (MAINT) CalHOME Project Files CA - GOV 34090 - (2Y) Records and information regarding programs that provide assistance to developers, home Correspondence US - 24 CFR 5.514 - (5Y) purchasers, home owners, and renters of mobile homes. Emergency Loan Project Files US - 24 CFR 92.508 - (CL+5Y) Home Improvement Project Files (loans, grants) US - 24 CFR 908.101 - (AC+3Y) Inclusionary Housing Policy Enforcement Infill Affordable Housing Development Loan Assistance Files (developers, mobile homes) Monitoring Files (MH, rent control) Relocation Rental Deposit Assistance 074 Benefit Plans COBRA Rates, Records, Histories Human Resources While Active+6Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Employee Benefit Plans CA - GOV 34090 - (2Y) Plans established to provide employee benefits and associated administrative Group Insurance Cost Data US - 29 CFR 1602.30 - (3Y) documents. CalPERS Retirement Plan US - 29 USC 1027 - (6Y) Summary Plan Descriptions US - 29 USC 1059 - (T+1Y) US - 29 USC 1113 - (LA6Y) US - 29 USC 1451 - (LA6Y) 075 Employee Benefit Files Benefits Files, Contract Copies, Enrollments, Appeals Human Resources While Active+6Y CA - 22 CCR 1085-2 - (CU+4Y) Beneficiary Designations CA - GOV 12946 - (4Y; T+4Y) Employee election (selection), enrollment or termination forms and related California Student Aid Commission (CSAC) CA - GOV 34090 - (2Y) correspondence, including transmissions to carriers of additions, changes, claims and Excess Insurance Authority (EIA ) US - 26 CFR 301.6501 - (CU+3Y) deletions (includes employee medical records subject to HIPAA requirements). Death Claims, Life Event Documents US - 29 CFR 825.500 - (3Y) Disability Claims US - 29 USC 1027 - (6Y) Employee Cost -Sharing Amounts US - 29 USC 1059 - (T+1Y) Employment Status, Changes (authorizations, terminations, confirmations, US - 29 USC 1113 - (LA6Y) status changes, coverage changes) US - 29 USC 1451 - (LA6Y) Flexible Spending Enrollment Life Insurance Notification Letters/EOI Pension Plan Applications, Claims Premium Information Required Benefits Reporting Supplemental Forms 076 Employee Medical Records Employee Hazardous Chemical Exposure Human Resources Termination+30Y CA - 8 CCR 10102 - (Injury+5Y or Exposure Monitoring Closed+1Y) Documents pertaining to medical records of City employees, including exposure to Firearms and Field Exposure CA - 8 CCR 14300.33 - (5Y) hazardous substances and workers' compensation (includes employee records subject to Hazardous Exposure CA - 8 CCR 3204(d) - (T+30Y) HIPAA requirements). Medical, Radiation Exposure CA - CCP 338 - (LA3Y) Radiation Exposure Records CA - CCP 338.1 - (LA5Y) Toxic Substance Exposure Records CA - GOV 34090 - (2Y) CA - LAB 5410 - (LA5Y) CA - 29 CFR 1904.33 - (CU+5Y) US - 29 CFR 1910.95 - (2Y) US - 29 CFR 1910.1020 - (30Y) Page 17 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 077 Labor Relations Confidential Memos Human Resources While Active+5Y CA - CCP 337 - (LA4Y) Costing US - 26 CFR 31.6001-1 - (CU+4Y) Documentation related to the negotiations between labor unions for collective bargaining Ground Rules purposes. Handouts Information Requests Labor MOUs remain active until claims for benefits can no longer be made. Labor MOUs Miscellaneous Information Notes Proposals - City Proposals- Union 078 Regulatory Reporting for Human Resources Annual Compensation Reports Human Resources 5Y CA - GOV 34090 - (2Y) EEOC Reports US - 29 CFR 405.9 - (5Y) Official non -financial Human Resources reports issued by City organizations to comply Labor Reports US - 29 CFR 1602.14 - (FR+1 Y) with regulatory requirements. US - 29 CFR 1602.30 - (3Y) US - 29 CFR 1602.32 - (3Y) 079 Salary, Compensation Classification Studies Human Resources S+3Y CA - GOV 34090 - (2Y) Compensation Plans, Planning, Analysis US - 29 CFR 1602.14 - (FR+1Y) Documentation of job classification compensation. Cost of Living Adjustments Job Descriptions Job Evaluation Documentation Salary Range History Salary Surveys 080 Work Authorizations and Supporting Documentation 1-9 Documents and copies of associated documents Human Resources Termination+2Y CA - GOV 34090 - (2Y) Immigration Supporting Documentation US - 20 CFR 655.760 - (T+1Y) Employment eligibility verification forms collected for active employees and supporting US - 8 CFR 274a.2 - (3Y or T+1Y, documentation regarding immigration status. whichever is longer) 081 Staffing and Recruiting Applications, CVs, Resumes (not hired, rejected, unsolicited) Human Resources 4Y CA - 2 CCR 11013(c)(2) - (2Y) Applicant Tracking Records (hired, rejected) CA - GOV 12946 - (4Y) Records and information related to recruitment of qualified persons for both paid and Background Checks, Investigations (candidates not hired/accepted) CA - GOV 34090 - (2Y) unpaid position with the City, whether full time or temporary. Civil Service Examination Results and Rankings US - 29 CFR 1602.31 (2Y) Drug Testing, Pre -Hire Screening (candidates not hired/accepted) US - 29 CFR 1627.3(b)(1) - (1Y) Interview Notes Job Descriptions NOTE: Background checks for personnel Job Postings, Announcements hired are part of the personnel file. Job Requisition Requests Job Specifications Position Information Temporary Intern Staffing Test Results (non -hires) Test and Examination Materials Unpaid Interns (rejected) Volunteers (rejected) Page 18 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 082 Personnel Files ADA Compliance and Reasonable Accommodation Human Resources Termination+5Y CA - 2 CCR 11013 - (FR+2Y) Applications, Applicant Reference Verifications Public Safety CA - GOV 12946 - (4Y; T+4Y) Documentation related to paid employees (full and part-time), unpaid volunteers, and Awards, Rewards, Commendations, Certificates CA - GOV 34090 - (2Y) interns. Background Checks, Investigations, LiveScan Forms - candidates hired CA - VEH 1808.1(c) - (1Y) Complaints and Disciplinary Actions US - 8 CCR 14300.33 (5Y) Demotions US - 29 CFR 1602.14 - (FR+1Y) Drivers License Data - Class B US - 29 CFR 1602.31 - (T+2Y) Employee Policy Acknowledgements US - 29 CFR 1627.3 - (T+1Y) Grievance Files/Commission Hearing US - 29 USC 1059 - (T+1Y) Grievance/Hearing Logs US - 41 CFR 60-1.12(a) - (2Y) Individual Employee Agreements, Contracts - copies US - 41 CFR 60-741.80 - (2Y) Individual Education, Development, Training Records Investigations Records (Logs, Workpapers, Investigator Reports, Findings, Letters, Security Incidents) - Non -Public Safety Job Offer Letters Leave of Absence Documentation, FMLA Oaths of Office Performance Evaluations, Reviews or PIPs Promotions Recognition Termination (discharge, resignation) Terms of Compensation, Pay Rates Transfers Union Grievances Volunteer Acknowledgements, Executed Policy Receipts Work Assignments 083 Training for Employees and Officials Attendance Human Resources T+5Y CA - 8 CCR 3203 - (CU+1) Certification Records Public Safety CA - GOV 34090 - (2Y) All documents related to general training, compliance training (such as ethics and sexual Compliance Training CA - GOV 12946 - (4Y) harassment) and specialized technical education taken by officials, paid employees and CA - GOV 53235.2(b) - (5Y) unpaid volunteers. Includes Public Safety and Non -Safety Employees). CA - GOV 53237.2(b) - (5Y) US - CFR 164.5300) - (6Y) Page 19 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 084 Employee Health & Safety Cal/OSHA Forms (300A, 301) Human Resources AC+5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Certifications Public Works CA - GOV 34090 - (2Y) Documents related to protection of employee health and safety, as well as the City's Chemical Inventories Public Safety CA - LAB 5406 - (LA1Y; LA240W) safety and injury and illness prevention programs. Facility Safety Plans CA - LAB 6401.7 - (MAINT) Health and Safety Bulletins US - 29 CFR 1602.14 - (1Y) NOTE: May include employee medical information subject to HIPAA requirements. Injury & Illness Prevention Program US - 29 CFR 1904.33 - (5Y) Inspections & Investigations (accidents, incidents, corrective actions) New Hire Health & Safety Orientation Checklist Forms OSHA Form 101 OSHA Form 200 OSHA Logs, Reports Personal Protective Equipment Records Safety Committee (employee suggestions and responses, safety letters/memos, meeting minutes) Safety Program Documentation (confined space, ergonomics, fall protection, forklift operations, hearing conservation, heat illness, respiratory protection ) Self Evaluations (ergonomics) 085 Technology Help Desk, Access and Security Annual Database & System Security Reviews Information Technology 3Y CA - GOV 34090 - (2Y) Audit Trail Files CA - CIV 1798.27 - (3Y) Records and technical documentation of internal controls and system security. Includes Automated Logs data / information security breaches, notifications, and supporting documentation. Change Management Case Files Computer Usage Files Data Breaches (notifications, reports, responses) Data Sets, Extracted Data Summaries Firewall Hardcopy Publication, Printouts of Report Data PCI Certificate Security Access (buildings, doors, systems) Special Access Approvals Trouble Tickets Usage Reports (summary, system) User Access Records (passwords, security logs, user accounts, log -in files, data entry logs, accounts ) User Incident, Response Files Page 20 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 086 Application, System Management Business, Functional Requirements Information Technology Life* CA - GOV 34090 - (2Y) Change Requests Public Works Technical documentation related to management of City technology processes, Data Element Attribute Reports *Life of Application. applications, or systems, as well as conversions, changes or modifications to existing Data Migration Documentation applications or systems including Police dispatch system. Database Dictionary / Schema End User Documentation, User Manuals Equipment Inventories Hardware Configurations Network Diagrams Network/Equipment Control Support Documentation Police Dispatch Source Code System Documentation (codebooks, record layouts, reference guides, schematics, specifications) System, Application Maintenance Documentation (hardware%perating system requirements, monitoring logs, operating manuals ) Telecommunications System (telephones, voicemail ) Websites 087 Business Continuity Records - Computing Equipment and Network Operations Business Continuity Plans Information Technology Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LAZY) Disaster Recovery Plan Public Works CA - GOV 34090 - (2Y) All documentation for dealing with preparation for and responses to emergencies, Emergency Response disasters and/or system failures for City computing resources. 088 Security, Access Operations Access Controls, Reports Information Technology 2Y CA - GOV 34090 - (2Y) Badge Lists Public Works Records and information regarding physical access controls and protection for City Daily Activity Logs buildings and facilities. Facility Key Logs Key Cards Transaction Logs 089 Planning Services - Permanent CEQA Documents Planning Permanent CA - CCP 337.1 - (LA4Y) Design Reviews CA - CCP 337.15 - (LA10Y) Records and information pertaining to permanent programs and activities of the planning Development Agreements CA - GOV 945.6(a)(2) - (LA6M; LA2Y) division, including reviews and approvals of land use permits and zoning that are to be Development Regulations CA - GOV 12981 - (FR+1Y) retained permanently. Entitlements (administrative, planning) CA - GOV 34090 - (2Y) General Plan --Approved Amendments CA - HSC 19850 - (LI) Master Plans and Specific Plans Master Sign Programs and Permits Planned Developments (PD ) Zoning Administrator Actions Page 21 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 090 Planning Services - Short-term Design Review Project File Planning 5Y CA - CCP 337.1 - (LA4Y) General Plan Amendment Applications CA - GOV 945.6(a)(2) - (LA6M; LAZY) Records and information pertaining to short-term programs and activities of the planning General Plan Working Papers CA - GOV 12981 - (FR+1Y) division, including working documents, temporary permits, and/or plans not approved. Planning Project Files --Incomplete or Withdrawn CA - GOV 34090 - (2Y) Preliminary Review File (no final application) Temporary Use Permits Signs (Temporary) 091 Arson Investigations Evidence Files Public Safety 10Y CA - GOV 34090 - (2Y) Investigations CA - PEN 799 - (PR) Records and information associated with arson investigations, unless associated with a CA - PEN 800 - (LA6Y) criminal offense that can be prosecuted within the timeframes specified in PC 799. CA - PEN 801 - (LA3Y) *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 092 Concealed Weapons Licenses Application Public Safety Permanent CA - PEN 26225 License Records associated with the licensing to carry a concealed weapon. *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 093 Criminal Registrations - Gangs Gang Registrations Public Safety Permanent CA - GOV 34090 - (2Y) CA - HSC 11594(a) - (5Y) Records for those required to register as gang violence offenders. CA - PEN 186.32 - (5Y) *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 094 Fire Equipment Apparatus and Maintenance Records Public Safety Life*+2Y CA - 8 CCR 3203(b)(1) - (1 Y) Certification Binder CA - GOV 34090 - (2Y) Records and information associated with fire protection and emergency response Equipment Checks US - 29 CFR 1910.157 (Life of equipment. Inventories (apparatus, equipment, fixture) extinguisher) Sprinklers * Life of Equipment 095 Fire Prevention Inspections Commercial Facility Files Public Safety Life*+5Y CA - California Fire Code, 104.6 - (5Y or Construction Projects Life of Structure or Activity, whichever is Records and information associated with inspections of commercial and residential Residential Files longer) facilities. SB-1205 Inspections and Reports CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Weed Abatement CA - GOV 34090 - (2Y) * Life of Structure or Activity Page 22 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 096 Fire Prevention Occupancy Records Facility Locations Public Safety Life*+5Y CA - California Fire Code, 104.6 - (5Y or Fire Alarms Life of Structure or Activity, whichever is Records and information retained for fire prevention purposes for both commercial and Security/Entry Codes longer) residential facilities. CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y) * Life of Building 097 Fire Prevention Programs Fire Education Public Safety 2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) ISO Insurance Ratings CA - GOV 34090 - (2Y) Records and information associated with department programs to protect the City from Lien and cost recovery information fires and emergency incidents. Weed Abatement and Related Property Liens 098 Fire Station Activity Records Station Logs Public Safety 5Y CA - California Fire Code, 104.6 - (5Y) Equipment and station maintenance logs CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records and information created and maintained by the department for activities at the Fire Incident Logs CA - GOV 34090 - (2Y) fire station. 099 Incident Reports Emergency Services Public Safety 5Y CA - California Fire Code, 104.6 - (5Y) False Alarm Reports CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records and information associated with department responses to fires and emergency Hazardous Waste Spills CA - GOV 34090 - (2Y) incidents. Incident Reports National Fire Incident Reports (NFIRs ) *Also see the Sonoma County Public Safety Consortium Records Retention Schedule for retention of Public Safety Records 100 Police - Complaints, Internal Investigations Civilian Complaints Public Safety While Active+5Y (not CA - EVID 1045 - (AC+5Y) Departmental Actions sustained) CA - GOV 12946 - (4Y) Documentation of complaints received, formal inquiries, and investigations, including While active + 15Y CA - GOV 34090 - (2Y) those by Internal Affairs, involving Police department employees (excludes officer (sustained) CA - PEN 801.5 - (LA4Y) involved shootings). CA - PEN 832.5(b) - (5Y, not sustained) CA - PEN 832.5(b) - (15Y, sustained) CA - PEN 13300(I) - (5Y) CA - VEH 2547 - (LA3Y) 101 Police Routine Video Records Auto License Plate Reader Data Public Safety 2Y* CA - GOV 34090.6 - (Routine Video: 1Y) Body Cam CA - GOV 26202.6 - (1Y) Recordings of routine video monitoring, to include time and date of video, location of In -Car Video CA -GOV 60201 - (MAINT) video and other related information. Jail Observation/Monitoring CA - PEN 832.18 - (60D) Building Security Recordings City of Rohnert Park policy * Exception: If recordings are evidence in any criminal prosecution, claims filed, potential claims or any pending litigation, they shall be preserved for 100 days after the conclusion of the court action. Page 23 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 102 City Asset Repair, Maintenance Air Sample Records Public Safety Life*+4Y CA - CCP 337 - (LA4Y) Air Quality Compliance Records (BAQMD) Public Works CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Records related to the management, maintenance and repair of City assets, including Calibration Records CA - GOV 34090 - (2Y) equipment, facilities and infrastructure, parks, public pools, vehicles, streets, and trees. DMV Titles, Registrations Equipment Certifications * Life of Asset Equipment Warranties Inspections Irrigation (parks, public green space) Landscaping Maintenance and Repair (work orders, logs, reports) Manuals Pesticide (treatments, applications ) Repair Shop, Machine Shop Records 103 Hazardous Waste, Monitoring and Remediation Emergency Response Programs Public Safety While Active+5Y CA - 22 CCR 66262.40 - (3Y) Employee Hazardous Chemical Exposure Public Works CA - 22 CCR 66263.22 - (3Y) Planning, monitoring and contingency/emergency action plans for hazardous waste, Hazardous Material Incident Reports CA - CCP 338.1 - (LA5Y) emergency and spill response, natural and exposure emergencies, notifications and Hazardous Substances Shipping Manifests CA - GOV 34090 - (2Y) response; environmental action plans and supporting documentation; hazardous Hazardous Waste communications plans, including labeling, MSDS controls, training programs and Material Safety Data Sheets (MSDS) procedures. Pesticide Use Reports Proposition 65 Monitoring Site Mitigation Toxic Substance Inventory 104 Operational Maps Flushing Plans Public Works While Active+2Y CA - GOV 34090 - (2Y) Sewer TV Surveys Informal maps and geographical information pertaining to City operations and services. Stop Sign Map Street Light Map Street Sweeping Tree Trimming Trash Pick-up 105 Recycled Water, Backflow Backflow Inspections and Testing Public Works 5Y CA - 17 CCR 7584 - (MAINT) Compliance Records CA - CCP 338 - (LA3Y) Records and information associated with the management of the City's recycled water Cross Connection Permits CA - CCP 338.1 - (LA5Y) and backflow activities, as well as compliance with regulatory requirements. Inventories (equipment, materials, meters, pipes) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Recycled Water Usage, Tracking CA - GOV 34090 - (2Y) Recycling (campaigns, e-waste, events, reports) CA - WAT 13553 - (4Y) Site Records User Agreements 106 Storm Water Drainage Management Drainage Ditches Public Works 4Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Flood Control (plans, SB5) CA - GOV 34090 - (2Y) Records and information documenting the operations and maintenance of the City's storm Irrigation (management, plans, SSJID) CA - HSC 25244.19 - (4Y) drains, and drainage ditches. MS4 Stormwater Permits CA - HSC 25244.20 - (4Y) NPDES Permits US - 40 CFR 122.44 - (3Y) Storm Drains Storm Water Monitoring Page 24 City of Rohnert Park - Records Retention Schedule ACRONYMS USED IN LEGAL CITATIONS AC = While Active FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year D = Days Record No. Record Name and Description Example Records Department/Office of Record Retention Legal Citations and Comments 107 Water and Sewer Compliance Records Public Works 12Y CA - 22 CCR 64418.7 - (10Y) Flow Reports CA - 22 CCR 64470(a) - (5Y) Records and information associated with planning, collection and distribution of water and Inventories (equipment, materials, meters, pipes) CA - 22 CCR 64470(b)(2) - (3Y) solid waste infrastructure and related equipment, as well as compliance with regulatory Pump Stations CA - 22 CCR 64470(b)(3) - (10Y) requirements. Sanitary Sewer Overflows (field reports, etc.) CA - 22 CCR 64470(b)(4) - (5Y) Sewer System Maintenance Plan (SSMP) CA - 22 CCR 64470(b)(5) - (3Y) State Water Regional Control Board (SWRCB) CA - CCP 338 - (LA3Y) Underground Service Alerts (USA ) CA - CCP 338.1 - (LASY) Waste Water (lab groups, reports to state) CA - GOV 945.6(a)(2) - (LA6M; LA2Y) Water Conservation CA - GOV 34090 - (2Y) Water Production CA - HSC 25244.19 - (4Y) Water Quality Records CA - HSC 25244.20 - (4Y) US - 40 CFR 122.21 - (3Y) US - 40 CFR 122.41 - (3Y) US - 40 CFR 122.44 - (3Y) US - 40 CFR 141.33(a) - (5Y; 10Y) US - 40 CFR 141.33(c) - (10Y) US - 40 CFR 141.91 - (12Y) US - 40 CFR 141.155 - (3Y) US - 40 CFR 261.32 - (3Y) 108 Maintenance/Inspection Reports - City Facilities and Infrastructure Air Quality Inspections Public Works 4Y CA - CCP 337 - (LA4Y) Elevator Certificates Public Safety CA - GOV 34090 - (2Y) Reports of inspections performed on City facilities and infrastructure such as buildings, Equipment Inspections equipment, storm drains, streets, sidewalks, and sewers. Equipment Inventories (e.g. firearms, range weapons, tools) Facility Inspections Fire Inspections Irrigation (management, plans, SSJID) Inspection Logs Inventory of City Trees Playground Inspections Reports 109 Routine Video Records Building Security Recordings Information Technology 1Y CA - GOV 34090.6 - (1Y) Surveillance Videos Recordings of routine video monitoring. 110 Automated License Plate Readers (ALPRs) Data Data and recordings from ALPRs. Public Safety 30 Days CA — CIV 1798.90.51(b)(2)(G) Data and recordings from ALPRs. *ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances, the applicable data should be booked into evidence. Page 25 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM RECORDS RETENTION Department/Office of Record No. Record Name and Description Example Records Retention Legal Citations and Comments Record ARRESTS: Reports involving felony arrests for: offenses punishable by death; offenses PCS01 punishable by life imprisonment; embezzlement of public funds. RMS Indefinite PC 799 ARRESTS: Reports involving arrests for all other felonies. If there is an active warrant associated with this case, D.A. needs to be advised. Dismissal of case from D.A., dismissal of warrant needs to be complete. Any unrecovered property needs to be PC 799 removed from CLETS, any evidence needs to be disposed of. Provided case does not PCS02 relate to unserved warrants, identifiable items have all been recovered, and there is no RMS 10Y Case must be resolved if there is a named pending litigation. Any report falling under 799 P.C. (no limit for commencement) or suspect or outstanding property. 800 P.C. (crime punishable by 8 years or more in prison). ARRESTS: Reports involving arrests for misdemeanors. If there is an active warrant associated with this case, D.A. needs to be advised. Dismissal of case from D.A., PC 802 PCS03 dismissal of warrant needs to be complete. Any unrecovered property needs to be RMS 5Y removed from CLETS, any evidence needs to be disposed of. Case must be resolved if there is a named suspect or outstanding property. ARRESTS: 11357(b) Arrests H&S 11361.5, 11357(e) PCSO4 RMS 2Y Note: 11357(e) destroy when offender turns 18. PCS05 ASSET SEIZURES RMS 10Y PCS06 REPORTS: Homicides RMS Indefinite PCS07 REPORTS: Suicides RMS Indefinite REPORTS: Felony Crime Reports Reports for all other felonies. Provided case does not relate to unserved warrants, identifiable items have all been recovered, and there is no pending litigation. Any report PCS08 falling under 799 P.C. (no limit for commencement) or 800 P.C. (crime punishable by 8 RMS 10Y years or more in prison). PCS09 REPORTS: Domestic Violence RMS 10Y PCS10 REPORTS: Traffic Fatalities RMS 10Y REPORTS: Misdemeanor Crime Reports Reports for misdemeanors. If there is an active warrant associated with this case, D.A. needs to be advised. Dismissal of case from D.A., dismissal of warrant needs to be PCS11 complete. Any unrecovered property needs to be removed from CLETS, any evidence RMS 5Y needs to be disposed. PCS12 REPORTS: Death Investigations --Natural Causes RMS 2Y PCS13 REPORTS: Attempted Suicides / 5150 RMS 5Y PCS14 REPORTS: HazMats (complaint / no complaint) RMS 5Y Page 26 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM RECORDS RETENTION Department/Office of Record No. Record Name and Description Example Records Retention Legal Citations and Comments Record REPORTS: Child abuse PCS16 RMS Indefinite REPORTS: "Information Report" as Only Charge PCS17 RMS 5Y REPORTS: 871 W&I Escapees PCS18 RMS 5Y REPORTS: Non -Fatal traffic reports PCS19 Includes counter reports, 20002 reports RMS 5Y PCS20 REPORTS: PDO Accident Reports RMS 5Y PCS21 REPORTS: City Ordinance Violations RMS 2Y PC 802(a) REPORTS: Reports of Lost and Found Property GC 34090 PCS22 RMS 2Y Provided such items are lawfully disposed. Factually innocent sealing orders PC 851.8 3Y from date of Upon determination by Police Department or PCS23 RMS judicial determination of factual innocence; expungement records sealed for period of 3 years from date of arrest and then destroyed. Juvenile sealing records PCS24 RMS 5Y from date of sealing W&I 781(a) PCS25 REPORTS: Abandoned/Stored/Impounded/towed vehicle reports RMS 5Y PCS26 Citations RMS 5Y Arson registrants -Adults PC 457.1 PCS27 RMS Indefinite Registration is required Indefinitely or until a certificate of rehab is obtained per Chapter 3.5, Section 4852.01 of Title 6 of Part 3. Arson registrants - Juveniles PC 457.1 PCS28 RMS 10Y Registration is required for 10 years, until reach age of 25 or until record is sealed per 871(a) W&I. Narcotic registrants H&S 11590 PCS29 RMS 5Y Section 11590 H&S does not have a limit to registration requirement. Expired permits (CCW) 2Y from date of PCS30 RMS expiration Page 27 SONOMA COUNTY PUBLIC SAFETY CONSORTIUM RECORDS RETENTION Department/Office of Record No. Record Name and Description Example Records Retention Legal Citations and Comments Record Bicycle Registration PCS32 RMS 10Y Rotational Tow Log PCS33 CAD 90Days Calls for Service (ILEADS) PCS34 RMS 5Y Calls for Service (Dispatch) PCS35 CAD 5Y PCS36 CLETS Log CAD 3Y PCS37 CLETS log on CAD 1Y APB (Daily Bulletin - Be on the lookout) PCS38 CAD 1Y Field Contacts PCS39 RMS 10Y Tracker Records PCS40 CAD 1Y Terminal to Terminal Messaging PCS41 CAD 1Y Officers Activity Log PCS42 CAD 3Y Page 28 RESOLUTION NO. 2026-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AN UPDATE TO THE RECORDS MANAGEMENT POLICY AND SUPERSEDING RESOLUTION 2023-011 WHEREAS, the City of Rohnert Park's Records Management Policy Resolution was updated on February 28, 2023, by Resolution 2023-011; and WHEREAS, staff has identified an additional example record to add to a term definition; and WHEREAS, the Records Management Policy will be augmented by several Administrative Regulations, which provide discrete detailed procedures to comply with the rules, regulations, and statutory requirements as applicable; and WHEREAS, the Administrative Regulations, as approved by the City Manager, will provide procedural guidelines for subjects such as roles and responsibilities, key terms and definitions, inventories, preparing records for storage, shredding and destruction, preservation of records, managing vital, historical and confidential records, legal hold procedures, and other procedures as required by law; and WHEREAS, it is recommended that the City -Wide Records Management Policy be updated and adopted as set forth in Exhibit A. NOW, THEREFORE, BE IT RESOLVED: Section 1. Resolutions No. 2023-011 is hereby superseded. Section 2. The Records Management Policy, attached hereto and incorporated herein Exhibit A by reference, is hereby adopted. Section 3. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. Section 4. The resolution shall become effective immediately upon its passage and adoption. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 27th day of January, 2026. ATTEST: Sylvia Lopez Cuevas, City Clerk CITY OF ROHNERT PARK Emily Sanborn, Mayor APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: GIUDICE: RODRIGUEZ: ELWARD: SANBORN: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2026-012 Page 2 of 2 Records Management Policy City Clerk's Office 130 Avram Avenue Rohnert Park, CA 94928 January 27, 2026 Adopted: Resolution 2026-XXX Table of Contents 1. Purpose..............................................................................................................................................1 2. Scope..................................................................................................................................................1 3. Authorities.........................................................................................................................................1 3.1 General Rule for Records Retention............................................................................................... 1 3.2 Public Records Act........................................................................................................................ 2 3.3 Professional Standards and Retention Guidelines........................................................................... 2 3.4 Penalties for Destruction of Public Records.................................................................................... 2 4. Definitions..........................................................................................................................................2 4.1 Administrative Regulations............................................................................................................2 4.2 City Employee............................................................................................................................... 2 4.3 Duplicate Copy..............................................................................................................................2 4.4 Legal Hold..................................................................................................................................... 3 4.5 Non -record Writing........................................................................................................................ 3 4.6 Record........................................................................................................................................... 3 4.7 Retention Period............................................................................................................................ 3 4.8 Retention Schedule........................................................................................................................ 3 4.9 Transitory Writing......................................................................................................................... 3 4.10 Trusted Copy............................................................................................................................... 3 4.11 Trusted System............................................................................................................................ 3 4.12 Writing........................................................................................................................................ 4 5. Policy..................................................................................................................................................4 1. PURPOSE The Purpose of this Policy is to define the requirements that staff and officials of the City of Rohnert Park (the "City") will follow for managing the retention, protection and disclosure of records and information in accordance with the City's operational needs and to comply with federal, state, and local laws. 2. SCOPE 2.1 This Policy is established by the City in accordance with all relevant federal, state, and local laws, as summarized in Section 3, below. 2.2 Every writing (which includes records), as defined in Section 4, created or received by a City employee in the course of executing any of the City's business, is subject to compliance with this Policy. 2.3 The City Manager is hereby authorized to establish and maintain written administrative regulations which implement this Policy. The administrative regulations shall be subject to the recommendation of the City Clerk, approval as to form by the City Attorney, and approval by the City Manager. A copy of the administrative regulations shall be maintained by the Office of the City Clerk. The administrative regulations shall include: 2.3.1 Standard procedures and guidelines to implement this Policy, provided that the procedures and guidelines are consistent with the purposes, goals, and requirements of this Policy. This shall include procedures for the effective creation, use, maintenance, security, retention, storage, preservation, and destruction of records by all City employees; including procedures for complying with the "Trusted System" requirements of California Government Code section 34090.5. 2.3.2 Identification of any delegation of duties, responsibilities, or authority from the City Manager to other qualified City employees. This shall include a delegation of duties, responsibilities, and authority for the maintenance and lawful destruction of records. 2.3.3 Standard forms, and procedures for their use. This Policy applies to elected and appointed officials, full-time, part-time and temporary employees and volunteers, as well as contractors of the City who are acting on behalf of the City and who have access to, use of, or are involved in the creation, maintenance or storage of the City's records and information. 3. AUTHORITIES The legal authorities and professional guidelines applicable to the management of City records include the following: 3.1 General Rule for Records Retention. As a general rule, the City is required to retain public records for at least two years (California Government Code sections 34090, et seq.). There are limited exceptions to this general rule that authorize 1 the City to destroy records earlier than two years; however, there are many more exceptions to this general rule (based on legal requirements and considerations of public policy) that require a longer period of retention. This Policy and the Retention Schedule document the required periods of retention. 3.2 Public Records Act. The California Public Records Act (Government Code sections 7920, et seq.) provides definitions for "writings" and "public records," for the purpose of determining which records are required to be disclosed to the public upon request. It also identifies which records are confidential or otherwise exempt from disclosure to the public. The definitions of the Public Records Act are used as a basis for the definitions set forth in this Policy. 3.3 Professional Standards and Retention Guidelines. Selected professional associations and other governmental agencies, such as the California Secretary of State, the Department of Justice, and the City Clerk's Association, have published standards, model retention guidelines, and/or articles recommending retention periods for different types of records. Although these standards and guidelines are not binding on the City, the City has taken these documents into consideration in establishing the City's Retention Schedule. 3.4 Penalties for Destruction of Public Records. There are serious penalties for unlawful destruction of public records. California Government Code section 6200 provides for punishment by imprisonment up to four years for any City employee who is found guilty of willfully destroying (including altering, falsifying, mutilating, defacing, or stealing, in whole or in part) a public record without complying with the requirements of law, including this Policy. 4. DEFINITIONS For the purpose of this policy, the following terms are defined below. 4.1 "Administrative Regulations" means the administrative regulations and procedures approved by the City Manager, in accordance with the provisions of Section 2.3 of this Policy, in order to implement the requirements of this Policy. 4.2 "City Employee" means any person hired or contracted to perform services for the City in a position approved by the City Council as a part of the Budget Staffing Plan, including any full-time, part-time, or limited term employee. 4.3 "Duplicate Copy" means a writing that is a copy of an original record, if the copy is not within the definition of "Trusted Copy." Duplicate Copy also includes any original record that has been replaced by a "Trusted Copy." 4.4 "Legal Hold" means a written notice from the City Manager, City Attorney, or the City Clerk that precludes the destruction of any record or writing, typically based on pending litigation or a claim filed against the city, until released. 4.5 "Non -record Writing" means any writing which is not within the definition of "Record." Examples of non -record writings include writings that do not contain information relating to the conduct of the City's business (such as brochures, catalogs, seminar announcements, magazines, and newspapers). 4.6 "Record" means a "Public Record" as defined by Government Code section 7920.530. "Record" means any writing containing information relating to the conduct of the City's business prepared, owned, used, or retained by the City regardless of physical form or characteristics. Thus, "Record" or "Public Record" includes the subsets of all "Trusted Copies." 4.7 "Retention Period" means the minimum length of time that a particular record shall be retained by the City before it is destroyed in accordance with this Policy. The Retention Period shall be identified on the Retention Schedule. 4.8 "Retention Schedule" means the schedule which identifies a minimum retention period for each category of record. The Retention Schedule is subject to the approval of the City Council by resolution, and may be amended periodically by City Council resolution. 4.9 "Transitory Writing" means writings that are not retained in the ordinary course of business, in accordance with the requirements of this Policy and the Administrative Regulations, and generally includes writings that have only transitory value for use by an individual City employee (e.g., Microsoft Teams Chats, Microsoft Teams Groups and associated OneDrives, personal notes, or drafts that are not provided to another person). 4.10 "Trusted Copy" means a copy of an original record that is generated in a manner by which the copy accurately and legibly reproduces the original record in all details and that does not permit additions, deletions, or changes to the original record images. The Trusted Copy must be generated by a "Trusted System" in accordance with the requirements of Government Code section 34090.5, and the Administrative Regulations. Once a "Trusted Copy" is created, it shall replace the original record; and the original record may be lawfully destroyed as a "Duplicate Copy." The "Trusted Copy" must be retained as a record in accordance with the requirements of this Policy and the Retention Schedule. 4.11 "Trusted System" means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that was originally stored or created as more particularly defined in Government Code section 12168.7. 4.12 "Writing" means any recording of any communication or representation (including letters, words, symbols, pictures, visual images, sounds, or combinations thereof), including any handwriting, typewriting, printing, photographing, photo -stating, photocopying, video recording, voice recording, 3 transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing (including papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums, and other documents). Thus, "writing" is an all-inclusive definition that includes the subsets of all records, public records, trusted copies, duplicate copies, non -record writings, and transitory writings (See California Government Code section 7920.545). 5. POLICY 5.1 Each City employee shall create, use, maintain, store, preserve, secure, and retain all records in accordance with this Policy, the Retention Schedule, and the Administrative Regulations. Records shall be retained for the Retention Period identified on the Retention Schedule, unless modified by this Policy and the Administrative Regulations. Records may be lawfully destroyed only in compliance with the requirements of this Policy and the Administrative Regulations. 5.2 The City Manager is authorized to include, as a part of the Administrative Regulations, procedures by which City employees are authorized to destroy writings that are less than two years old if the writing is within any one of the following categories: 5.2.1 Any original record that is replaced by a trusted copy, as defined by Section 4.10. 5.2.2 Any duplicate copy of a record, as defined by Section 4.3. The Administrative Regulations shall require the City Employee who authorizes the destruction of the duplicate copy to ensure that the writing is not needed for the conduct of the City's business, that it is a duplicate copy, and that there is an original record (from which the duplicate copy was made) being retained in accordance with the Retention Schedule consistent with the provisions of California Government Code section 34090.7. 5.2.3 Any non -record writing, as defined by Section 4.5 5.2.4 Any transitory writing, as defined by Section 4.9. The Administrative Regulations shall require the City employee who authorizes destruction of the transitory writing to ensure that the writing is not needed for the conduct of the City's business, that it was prepared by a City employee as a personal note for that City employee's personal use, that it was not provided to any other person, and that the public interest in destroying the writing (for purposes of maintaining effective and accessible public records) clearly outweighs the public interest in retaining the writing. 5.2.5 Any writing for which there is an independent legal basis for destruction, as set forth in the Retention Schedule, including any federal or state statute 4 or regulation. This shall include procedures for the destruction of routine video monitoring, and recordings of telephone and radio communications, in accordance with California Government Code section 34090.6. 5.3 The City Manager shall include, as a part of the Administrative Regulations, procedures that ensure that no record or writing shall be destroyed (whether pursuant to the Retention Schedule, or any provision of Policy Section 5.2) if the record or writing is the subject of a pending request for disclosure or inspection of a public record (pursuant to the requirements of (Government Code sections 7920, et seq.), or (b) the record or writing is the subject of a legal hold. A "legal hold" is a written notice from the City Manager, City Attorney, or the City Clerk that precludes the destruction of any record or writing, typically based on pending litigation or a claim filed against the City, until the legal hold is released. 5 ii In -OR" ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY FLOCK UPDATE Automated License Plate Readers (ALPR) Flock ALPR Currently 32 cameras 30 ALPR 10 funded by SonCATT 20 funded by City of Rohnert Park 2 Condor PTZ (pan -tilt -zoom) live video cameras Funded by City of Rohnert Park Retention of Information Currently: Information is retained for 365 days per City of Rohnert Park Policy. Request: Change retention policy to reduce retention of information to 30 days. Alternatives Two main competitors; AXON: $3,000-$5,000 per camera annually Is not compatible with county and regional system Motorola $3,500-$5,000 per camera annually Is not compatible with county and regional system Verkada $2200 per camera annually Is not compatible with county and regional system Recent Cases Vehicle stolen out of Virginia 2 arrested Robbery of individual at Pep Boys 1 arrested Felony want on vehicle out of San Jose Vehicle impounded 30 days Missing person Vehicle and subject located Continued 417 PC suspect out of Santa Rosa vehicle located/suspect arrested 273.5 PC suspect located in Santa Rosa (Rohnert Park case) 1 arrested Several stolen vehicles have been recovered and several arrests have been made. i' Flock Safety Shape a safer future, together Personal Comments of Presenting Agency Driven by a shared mission: Eliminate crime and shape a safer future, together. dmo" 4T >Y ri ti Jlci Ct 1,500+ 21800+ 15% Businesses protected by Flock Crimes solved per day using Flock Of reported crime in the US solved using Flock* 6000+ Communities protected 11' by Flock 'The calculation of this figure follows the methodology outlined in the TCU study, applied to continuously updated data from our customers. The statistics presented in this documentare based on proprietary Personal Comments of Presenting Agency data and may not be fully representative ofthe marketas a whole. Due to the confidential nature ofthis information, certain details have been aggregated and cannotbe disclosed. a] of Americans are afraid to walk home at night most in 3 decades 85% of agencies are experiencing Sources: New PFRF survey shows notice agencies are losing officers faster than they can hire new ones. April, 2023 officer shortages Personal Safety Fears atThree-Decade Hjgh in U.S. November, 2023 Personal Comments of Presenting Agency 4 ALPRby Flock Safety Aforce multiplier enabling agencies of all sizes to solve significantly more crime and improve quality of life without increasing staffing. "This is the single greatest change since DNA — what this system does is a game changer. " CHIEF MURRAY I Yakima PD fl Personal Comments of Presenting Agency • Precision policing with real -time alerts Your police officers can receive SMS, email, and in - app alerts when vehicles entered into NCIC, NCMEC (Amber Alerts), or custom Hot Lists pass by a Flock camera in your community. Catalytic Converter Theft Hot List Alert Blue SUV @FlockCamera 1/1/2023 @ 10:00:00 Ornin ago) I Flock Camera Flock network Personal Comments of Presenting Agency Vehicle Fingerprint No plate? No problem. Pinpoint suspect vehicles using unique vehicle traits to save time. Search and set up alerts using characteristics: '1�O Vehicle make 0 Body type 0 Color 0 Back racks 0 Top racks 0 Toolbox 0 License plates -3� Temporary tags -+ State recognition License plate 0R 093LKD F 093j KD Color/Make Black Chevrolet Personal Comments of Presenting Agency 7 Built with Privacy in Mind Protecting privacy by design • Data is 100% owned by customers and will never be sold. • Private customers never have access to government data or hotlists. • Flock automatically deletes data after 30 days by default. • Flock has no access to personally identifiable information. • Only� o�gency decides who to share with, not Flock. All data is stored with end -to -end enc try ion including: • FBI (CJIS) • NDAA • S O C2 (Type II) • SOC3 • ISO 27001 • Higher Education Community Vendor Assessment Tool (HECVAT) • FERPA We are also aligned with the security protocols established by NIST Cybersecurity as well as the Cloud Security Alliance CAIQ framework. Personal Comments of Presenting Agency it J IWA- J Enabling accountability + transparency LPR Transparency Portal • Customizable for each agency • Display technology policies • Publish usage metrics Every search requires a registered ID with a search reason or case number. Search reason and user ID are saved in a permanent audit trail Flock encourages all agencies to have regular audits to ensure proper usage. Coming Soon: Proactive Auditing to alert to potential misuse. Overview San Joaquin County CA SO uses Flock Safely technology to capture objective evidence w tho,l compromrsmg on mdwidual privacy. San Joaquin County CA SO ubhzes ret,oach,e search to solve c imes after they've occurred. Addrtionally. San Joaqum County CA SO utd-, real lime ale rl ing of hotlist vehicles to capture wanted criminals. In an effort to ensure proper usage and guardrails are m place. they have made the below pohcres and usage slaw,tics available to the public. Policies WhaVa Detaeted O se Plates. Vehicles What's Not Detected O ��I rec oKnitimr P,.ple.Gender, Race Acceptable Use Policy ,anent purposes only. Dalais © L JyJ11 `. ounly CA SO and is never sold s,d parties. Prohibited Uses e u er orcemenl, lrIf is enforcement. O asenl or intimidation, usage based solely on a ted class (i.e. race. sea, r,Irg—), Personal use. A..... Polky © All system access requires a valid reason and is stored ind etimlely. ..'In' Policy © a e req.rrad to be human ver ifred pnor to D.ap O Data Mention (in days) days © IN mberofownedcamer,s [at r-ad onent..tlon. with...... ACRATT CA. Alameda CA PD, Alameda County CA SO. Albany CA PD, Alhambra CA PD. Altoona IA PD. Amador County CA Sheriffs Ofhce, Anaheim CA PD, Anderson CA PD, Angels Camp CA PD, Antioch CA PD, Arcadia CA PD, Atwater CA PD. Auburn CA PD, Avenal CA PD, Azusa CA PD, Bakersfield CA PD, Baldwin Park CA PD, Beaumont CA PD, Bell Gardens CA PD, Belmont CA PD, Belvedere CA PD, Bemcia CA PD. Beverly Hdls CA PD, Bishop CA PD, Blue lake Ranchena Tnbal PD. Brawley CA PD. Brentwood CA PD, Bnsbane CA PD, Buena Park CA PD. Burbank CA PD, Burlingame CA PD, Butte County CA SO. CA -Chino PD, CA hpay Nation of Santa ysabel. Cal Flre. Cal State W Ilenon (CA). Calexico CA PD. C.M.mra Department of Corrections. Cahtornia Highway N-1. Calitorma State Parks, Cahtornia Stale University Long Beach Campus PD. Calrstoga CA PD, Campbell CA PD, Capitola CA PD. Carlsbad CA PD, Carmel CA PD, Central Mann CA PD, Cernlos College CA PD. Chula V,—CA PD, Citrus Heights CA PD. City of Lemoore CA. Cityof Newman CA PD, Oty of Riverside CA PD, Clayton CA PD, Cloverdale CA PD, Coalinga CA PD, Colma CA PD, Colton CA PD. Concord CA PD, Contra Costa County CA SO. Corcoran CA PD, Corona CA PD. Coronado CA PD. Costa Mesa CA PD. Culver Cdy CA PD, Cypress CA PD. Danville CA PD, Delano CA PD, Desert Hot Springs CA PD, Dmuba CA PD. zon CA PO. Downey PD CA. Dubin CA PD (ACSO). East Bay Parks CA PD, East Palo Alto CA PD. El Ca,cm CA PD, El Centro CA PD, El Cerrito CA PD. El Monte CA PD, El Segundo CA PD. Elk Grove CA PD. Emeryville CA PD, E... I , CA PD, Escondido CA PD, Fairfield CA PD, Folsom CA PD, Fontana CA PD, Foolhdl- DeAnza CA PD. Fort Bragg CA PD. Foster Crty CA PD. fountain Valley CA PD. Fowler CA PD. Fremont CA PD, Personal Comments of Presenting Agency 111 Compliance Specific to California Laws Industry Leading Compliance Features Search Requirements Offense type dropdowns for transparency. Immigration or reproductive health search reasons prohibited. Permanent Audit Logs Communities can require both search reason and case number be included in any search. Federal Limitations No federal access to nationwide or statewide lookup. Only agencies can share their data, not Flock. Legal Response Our contract mandates we alert you to any legal request for your data so your counsel can decide how to respond. Al Personal Comments of Presenting Agency t Search Offense Type Dropdown Offense Type and Search Reason are now prefilled dropdown options. This list was pulled from NIBRS and supplemented and adjusted with customer feedback and further data analysis. Problems we're solving: • Unacceptable Search Reasons • Lack of ability to confidently enforce filters on all searches (those with vague Search Reasons) • Data analytics for agencies • Improved likelihood for case closures IFi Investigative Purpose 9 011enae Type• CSearce 11- �nter offense type ❑ Animal Cruelty I ❑ Arson ❑ Assault Offenses ❑ Bond Default Plate Stata ❑ Bribery ® Any ❑ Burglary tionwice Lookup ❑ [Slate] LookupA ❑ Counterfeiting/Forgery V O V Location & Time locat�n C Lrter address or place aMap& Devices Sbrt Ed lit 9123, 3:00 AM ['� 71/09/23, 5:00 AM f n Last 15 Min Last 2 HourS Lasl 24 HourS Last 3 DayS + Advanced Filters Personal Comments of Presenting Agency 111' Product ALPR How Flock Works Surveillance Claim ALPRs can track people and show police everywhere they go. M, They do not track vehicles in the whole of their movements. ALPRs take a point - in -time image of the rear of vehicles on public roadways. Any images not used for an investigation are deleted. Personal Information Claim ALPR cameras collect Personally Identifiable Information (PII). M Flock's ALPR system does not collect PI I. Flock collects images of vehicles, vehicle characteristics, and license plates, which are government documents required to be displayed on vehicles as a condition of using public roadways. Flock does not have access to any PH (such as names, addresses, SSNs, or DMV records). Personal Comments of Presenting Agency i' Product ALPR Privacy &Ownership Data Sharing Claim All Flock customer data is shared across the country. M Customers control all data sharing. Agencies can share camera access with other police 1:1 (PD to PD), by geographic radius (e.g., 10 miles), or statewide. Agencies can also choose to share data nationwide, if allowed by their state laws. Data Sales Claim Flock sells customer data and compiles it into a national database. M, No such database exists. Customers own 100% of their data. Flock does not sell it. Only customers (police, neighborhoods, or businesses) decide who to share data with. Data is deleted after the retention period. Personal Comments of Presenting Agency i' Product ALPR Privacy &Ownership Federal Access Claim Federal agencies have back -door access to Flock. M "Back -door access" does not exist. Customers have complete control over sharing and Flock never shares data without their permission. Collaboration with federal agencies is the customer's choice Data Access Claim Flock's private customers can access law enforcement data. M Flock's private customers can never access law enforcement data. Flock's private customers can, if they choose, share footage with police, but in no case is law enforcement data accessible to private customers. Personal Comments of Presenting Agency III, Product Law ALPR Privacy Claim License plates are private information. M, As government -issued identifiers, license plates are legally required to be publicly visible. Constitutional Rights Claim ALPRs violate the Fourth Amendment. M ALPRs do not violate the 4th Amendment or any other Constitutional provision. 30+ appellate and federal courts have upheld the use of LPR evidence. Personal Comments of Presenting Agency 15 Proven Impact, Trusted Partner NATIONAL CENTER FOR MISSING & EXPLOITED C H I L D R E N® `By utilizing technology like Flocks License Plate Recognition (LPR) camera system, we have seen remarkable results. Over 100 missing children cases have been resolved thanks to the swift action enabled by this technology. " - NCMEC Personal Comments of Presenting Agency t Protecting Vulnerable Communities "In a moment when our communities are demanding both public safety and equitable justice, Flock Safety's LPRtechnology offers a powerful toolto reduce bias in policing. These cameras are designed to detect only vehicles associated with a crime, removing the subjective judgment that too often leads to disproportionate stops and harmful interactions with Black and Brown residents. It is a clear example of how technology can support safer, fairer policing." NAACP ftuo= 1909 r.AA,c P Personal Comments of Presenting Agency 1 California Flock Safety in California 400+ law enforcement agencies, including: © Mendocino County SO © Oakland PD © Butte County SO © San Francisco PD Suspect arrested in 4 Los Angeles area homicides that took place in 4 days: Police The victims included three homeless men, police said. Personal Comments of Presenting Agency 350 300 250 200 150 100 50 0 ■ 2021 ■ 2024 Crime in Benicia - 2021 vs 2024 LARCENY 29s 161 45.9% 27.7% _r STOLEN VEHICLES REPORTED 94 68 )LC;1&4 QOU 79 $801,266 Stolen Vehicles Value of Recovered Recovered Property 27 190 Firearms People Arrested with the use of Recovered Flock • Suspect Accused of Attempted Kidnapping ID'd With LPRs • Fairfield PD- Fairfield, CA On January 18th, 2024, officers responded to an attempted kidnapping. The teenage victim was walking to school when a stranger approached her and attempted to lure her into his vehicle. Apasserby intervened, and officers interviewed the victim and witness, and queried nearby surveillance cameras for a suspect vehicle description. They obtained a description, entered it into their LPRs, and identified a vehicle that had been in the area around the time of the crime. They located the vehicle and the suspect a few hours later. Officers arrested the suspect, who is facing multiple charges including attempted kidnapping. Personal Comments of Presenting Agency • Silver Alert Closed Safely is Murrieta PD - Murrieta, CA Murrieta officers were dispatched to a missing 91-year- old male diagnosed with Alzheimer's disease. He was last seen at his church and couldn't be located by friends or family. Using Flock LPR cameras, along with Apple AirTag Technology, officers determined that the man crossed into Mexico during the morning hours. Both the Flock cameras and the AirTag alerted officers of his return to Riverside County. Later, the man's vehicle was located with the assistance of the Riverside County Sheriff's Department's helicopter. The missing senior was returned safely to his family with no injuries. Personal Comments of Presenting Agency 60 Georgia WA When Every Second Matters: Child Abduction 40 Chamblee PD- Chamblee, GA I Stranger on Stranger Abduction August 28, 2020 12:33 PM Amber Alert Issued 2:30 PM Suspect Vehicle Located 6:00 PM Baby Reunited with Mother 1I III NXI v v v v 1:01 PM 5:03 PM Search Conducted Felony Stop + Arrest with Flock Safety Personal Comments of Presenting Agency Thank You! Personal Comments of Presenting Agency Item S.C. - Supplemental F. : Wm To: can m subjac Agenda it ae Hate: Sudsy, ] nary 25, M2612:42:04 W Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Rohnert Park City Councilmembers, I am writing to express my concerns over the city of Rohnert Park Police Department's request to update the Records Management Policy regarding the current ALPR (specifically, Flock) system in use, otherwise known as agenda item 8.C. Although it is argued that Flock systems used by the police department improves public safety, there have been times where Flock data has been used in ways that it was previously alluded to not be, and other times where data has been leaked online for anyone to access. I urge you to not pass agenda item 8.0 and do more research on the ways in which people's security has been put at risk due to the use of Flock and other ALPR technology. I am sure the council would agree that it is important for people to know the details about how their local government is keeping them safe. However, I urge you to consider how informed all people living in Rohnert Park are of the current Flock cameras. This includes where they are being used, what they are for, why their police department is asking for an update of the Records Management Policy, and what exactly that entails. Although Flock is purported to be a company with secure data storage practices, a 404 Media investigation found at least 60 of their security cameras have been leaked on the internet for anyone to access. According to SFist, a San Francisco -based news company, these leaked livestreams even included footage of playgrounds with children playing. Flocksafety.com claims that Flock does not share data with Immigration and Customs Enforcement (ICE), but it does note that the amount of data Flock can share with ICE or any third party depends on the contract it has with the company or governing body using its products. So much of Sonoma County has prospered thanks to immigrant communities and families looking for a better life — do you really want to put them at risk? Flock has also identified people who have traveled to receive abortion services. This past year, Flock cameras used in Washington were accessed by a Texas -based police department to track someone who traveled for abortion care. Clearly, there are not enough measures in place to not only protect the privacy of children playing on a playground, but also people looking for safety, a better life, and those who are exercising their right to receive appropriate healthcare. There is not enough evidence that passing this agenda item will promote the safety of the people of Rohnert Park. In fact, due to the very questionable data sharing and security practices of Flock, passing this agenda item may endanger the safety of people living here. I ask that the council vote NO on agenda item 8.0 and investigate further into the third party contractors involved with Flock, and consider the dangerous impact Flock has had on other communities. Thank you, Noa Lewin Santa Rosa Resident From: _ To: Public Comment Subject: City Council Meeting January 27 2026 Item #8.0 Date: Sunday, January 25, 2026 8:34:18 PM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Councilmembers, I am writing to strongly urge the City Council to terminate the contract with Flock Safety. Rohnert Park Is Funding Unconstitutional Surveillance. The City of San Jose and the City of El Cajon are currently facing lawsuits for sharing ALPR data that was used for out-of-state investigations. See htips://www.kged.org/news/12064587/civil-liberties-groups-sue-san jose- over-license-plate-reader-use and hUps://www.visaverge.com/news/el-cajon-all2r-records- reveal-nationwide-immigration-data-use/ Despite claims that this data is "safe," reports from October 2025 confirmed that a Texas Sheriff used Flock data to track a woman for seeking a self -managed abortion, falsely labeling it a "missing person" case to bypass state restrictions. See: https://www.404media.co/flock- removes-states-from-national-lookup-tool-after-ice-and-abortion-searches-revealed/ Once data leaves Rohnert Park, you lose control. You are effectively handing over the travel patterns of Rohnert Park women and immigrants to a system that cooperates with ICE and enforces laws you do not support. The contract contains structural flaws that compromise the safety of Rohnert Park residents and the City's control over its own data. This agreement is unworkable, and no amount of amending can fix a business model built on the indiscriminate monetization and sharing of surveillance data. Please pay attention to these critical failures in the contract: 1. You Sign Away Ownership of Your Data. The contract grants Flock a "worldwide, irrevocable, royalty -free license" to use our data. This means once Rohnert Park collects a license plate scan, they lose control over it. Even if the city strictly limits sharing with other agencies locally, this clause gives Flock the legal cover to use our data globally as they see fit. Additionally, the contract explicitly grants Flock the right to "access, use, preserve and/or disclose" customer data based on their discretion. We cannot protect our residents' privacy when we grant a private corporation an irrevocable license to mass surveillance data of them. 2. Dangerous Loopholes for Third -Party Access (Sections 2.1, 5.3 & 10.5). The agreement allows Flock to use unnamed subcontractors and third parties without our prior approval. Furthermore, Section 5.3 allows Flock to share footage when "required," but fails to define who determines what is "required." This vague language effectively gives Flock —not the City or a judge —the power to decide when to hand over data to federal agencies or third parties, bypassing the need for a judicial warrant. Flock's System Is Easily Breached There are numerous examples of Flock data compromised, including: Flock leaked customer generated data, as has been thoroughly evidenced this month: https://www.404media. co/flock-exposed-its-ai-powered-cameras-to-the-intemet-we- tracked-ourselves/. Municipalities that have ordinances against data sharing with ICE nevertheless were found to have shared ALPR data: https:Hsan. com/cc/ice-illegally-gains-informal-access-to-nationwide-license-plate- camera-network/ a The network is vulnerable to easy hacking attacks: httns://www.9news.com/article/tech/researchers-claim-flock-cameras-are-easy-to- hack/73-6c805b4a-7b64-4d71-828e-961 dda84b8e5 The Current Threat Environment Has Changed. Residents on both the left and right of the political spectrum feel unprotected, as do citizens and noncitizens alike. We know that federal agencies under the current administration often do not follow the law, federal surveillance leading to violence against Americans has dramatically increased, and data breaches are a reality. By continuing this contract, Rohnert Park is exposing itself to security risks and liability while subsidizing a surveillance network it cannot control. Terminate the Flock Agreement. You are not alone - many cities across the nation, and most recently Santa Cruz California, have terminated their agreements. See: haps://www.kged.org/news/12069705/santa-cruz-the-first-in-califomia-to-terminate-its- contract-with-flock-safety Please protect Rohnert Park from costly litigation and protect our residents from unconstitutional tracking by removing Flock cameras and terminating the agreement. Eric Leland From: - To: Public Comment Subject: Flock Date: Monday, January 26, 2026 10:36:02 AM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Rohnert Park City Councilmembers, I am writing to express my concerns over the city of Rohnert Park Police Department's request to update the Records Management Policy regarding the current ALPR (specifically, Flock) system in use, otherwise known as agenda item 8.C. Although it is argued that Flock systems used by the police department improves public safety, there have been times where Flock data has been used in ways that it was previously alluded to not be, and other times where data has been leaked online for anyone to access. I urge you to not pass agenda item 8.0 and do more research on the ways in which people's security has been put at risk due to the use of Flock and other ALPR technology. I am sure the council would agree that it is important for people to know the details about how their local government is keeping them safe. However, I urge you to consider how informed all people living in Rohnert Park are of the current Flock cameras. This includes where they are being used, what they are for, why their police department is asking for an update of the Records Management Policy, and what exactly that entails. Although Flock is purported to be a company with secure data storage practices, a 404 Media investigation found at least 60 of their security cameras have been leaked on the internet for anyone to access. According to SFist, a San Francisco -based news company, these leaked livestreams even included footage of playgrounds with children playing. Flocksafety.com claims that Flock does not share data with Immigration and Customs Enforcement (ICE), but it does note that the amount of data Flock can share with ICE or any third party depends on the contract it has with the company or governing body using its products. So much of Sonoma County has prospered thanks to immigrant communities and families looking for a better life — do you really want to put them at risk? Flock has also identified people who have traveled to receive abortion services. This past year, Flock cameras used in Washington were accessed by a Texas -based police department to track someone who traveled for abortion care. Clearly, there are not enough measures in place to not only protect the privacy of children playing on a playground, but also people looking for safety, a better life, and those who are exercising their right to receive appropriate healthcare. There is not enough evidence that passing this agenda item will promote the safety of the people of Rohnert Park. In fact, due to the very questionable data sharing and security practices of Flock, passing this agenda item may endanger the safety of people living here. I ask that the council vote NO on agenda item 8.0 and investigate further into the third party contractors involved with Flock, and consider the dangerous impact Flock has had on other communities. Thank you, Lee Vandeveer From: To: Public Comment Subject: Public Comment on Agenda Item 8.0 Date: Monday, January 26, 2026 6:48:28 PM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Councilmembers, I understand that Flock usage is on the agenda under item 8.0 during this council meeting. While I see you're trying to reduce the retention time for data collection, I implore you to think further about the removal of Flock cameras entirely within the city. Despite Flock's insistence of the data being private and protected the evidence of the opposite occuring has been too prominent to ignore. Some of the most horrific instances of this include Flock cameras and automated license plate readers being used by California police and in cooperation with ICE and federal agents to conduct clearly unconstitutional immigration "enforcement" activities. They have even been used by law enforcement officers to track women who have had abortions with the idea of charging them with a crime, to track ex -romantic partners and to stalk women for personal reasons. Residents of this county and nationwide, on both the left and the right, already feel their data is unprotected and exposed: to all levels of government and to private, even multi -national, companies across the globe. Residents of Norfolk, West Virginia are suing their city for ALPR installation, in alleged violation of the 4th Amendment (unwarranted search). As of November 18, 2025, the cities of San Jose and Oakland are also now being sued over Flock in separate lawsuits. Santa Cruz on January 13th, 2026 also canceled their contract with Flock. Following in Santa Cruz's steps and removing these cameras is one small but significant step we can take to push back on mass surveillance. Another concern is that Flock is a private company with one goal, to make money. It is partially funded by Peter Thiel's "Founders Fund," which also bankrolls Palantir, a sophisticated data surveillance tool used by ICE and Border Patrol to target migrants. Our data is simply not safe in Flock's hands. They have been caught in national reporting making one false statement after another about their technological controls and security. Flock's CEO claimed that Flock was limiting cross -state -border access, after data breaches across state lines were revealed by journalists. Flock's track record repeatedly proves they cannot secure our data. Recent reports have shown Flock cameras are vulnerable to hacking using slim lep tools in under a minute flat. There is no way to secure the data Flock collects and controls with its faulty technology. Giving the current anti -constitutional federal government access to more of our private travel data is dangerous and unacceptable. Your job is to protect our population, our Constitutional rights, our privacy, and our safety — and that includes our travel data and our right to privacy. The only acceptable option is to cancel the contract and remove the cameras. Protect our residents' privacy and prevent a costly potential civil liberties lawsuit to the city, like those underway in San Jose, Oakland, and Norfolk, Virginia. The city of Santa Cruz has heard the call of reason to put residents' civil rights and safety first. Now, it's your turn. Cancel the Flock contract immediately and hold public hearings to discuss the impact of this critical data security and civil rights issue. Yours Truly, Parker Kristine From: To: Public Comment Subject: Public Comments Date: Monday, January 26, 2026 8:27:42 PM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Hello, my name is marina and i live here in rohnert park. I wanted to send a comment to urge city council members to reduce our input into the mass surveilance crisis we are facing right now and cancel our contract with FLOCK and take down all ALPRs. ALPRs do not make us safer. We need to invest in community, education, outdoor spaces, and services Not surveillance and policing. Every step we take towards less state surveilance keeps us safer from the reign of facism sweeping this land. Thank you. From: To: Public Comment Subject: Flock Date: Monday, January 26, 2026 9:55:15 PM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Rohnert Park City Councilmembers, I am writing to express my concerns over the city of Rohnert Park Police Department's request to update the Records Management Policy regarding the current ALPR (specifically, Flock) system in use, otherwise known as agenda item 8.C. Although it is argued that Flock systems used by the police department improves public safety, there have been times where Flock data has been used in ways that it was previously alluded to not be, and other times where data has been leaked online for anyone to access. I urge you to not pass agenda item 8.0 and do more research on the ways in which people's security has been put at risk due to the use of Flock and other ALPR technology. I am sure the council would agree that it is important for people to know the details about how their local government is keeping them safe. However, I urge you to consider how informed all people living in Rohnert Park are of the current Flock cameras. This includes where they are being used, what they are for, why their police department is asking for an update of the Records Management Policy, and what exactly that entails. Although Flock is purported to be a company with secure data storage practices, a 404 Media investigation found at least 60 of their security cameras have been leaked on the internet for anyone to access. According to SFist, a San Francisco -based news company, these leaked livestreams even included footage of playgrounds with children playing. Flocksafety.com claims that Flock does not share data with Immigration and Customs Enforcement (ICE), but it does note that the amount of data Flock can share with ICE or any third party depends on the contract it has with the company or governing body using its products. So much of Sonoma County has prospered thanks to immigrant communities and families looking for a better life — do you really want to put them at risk? Flock has also identified people who have traveled to receive abortion services. This past year, Flock cameras used in Washington were accessed by a Texas -based police department to track someone who traveled for abortion care. Clearly, there are not enough measures in place to not only protect the privacy of children playing on a playground, but also people looking for safety, a better life, and those who are exercising their right to receive appropriate healthcare. There is not enough evidence that passing this agenda item will promote the safety of the people of Rohnert Park. In fact, due to the very questionable data sharing and security practices of Flock, passing this agenda item may endanger the safety of people living here. I ask that the council vote NO on agenda item 8.0 and investigate further into the third party contractors involved with Flock, and consider the dangerous impact Flock has had on other communities. Thank you. Baylee Russell -Willis NAACP Santa Rosin / Sonoma County Branch January 27, 2026 RE: Item 8.C. Dear Mayor Sanborn and Rohnert Park City Council Members: PO Box 3964 Santa Rosa, CA 95402 707-536-1074 1 naacp.srscl074b@gmail.com naacpsantarosasonomaco.org The Santa Rosa - Sonoma County Branch of the National Association for the Advancement of Colored People opposes the continued use of Flock Safety's Automated License Plate Readers (ALPRs) in your city without the implementation of appropriate city -managed guardrails that ensure that our traditionally over -policed communities, Black, Brown, Immigrant and others, are not put at additional risk during this time of increased racial injustice from our national government. Historically, surveillance systems fuel racial injustice. Police have used surveillance systems to create inaccurate and discriminatory watchlists, and engage in discriminatory stops and searches. Surveillance technologies amplify the over -policing of Black and Brown communities. Surveillance endangers immigrant communities, and this fact should be of particular concern for Rohnert Park. Across the United States, federal immigration agencies have eagerly exploited local databases rich with information collected by private data brokers, municipal agencies, and police departments. This information is fed into a deportation machine that tears apart immigrant communities. In recent years, Immigration and Customs Enforcement (ICE) has further expanded its reach into communities by exploiting local surveillance systems and databases to track, identify, and target immigrant community members for detention and deportation. No local surveillance system is safe from ICE's demands. In addition to recommitting to implement Effective Civilian Oversight which you appear to have fully abandoned (the links to your Independent Police Auditor Program are dead on your website and your community -based Public Safety body crashed and burned like you were told it would after your structured it to guarantee failure), we demand that you include proper oversight and accountability to protect individuals' rights and liberties prior to continuing with any use of government surveillance technologies including ALPRs. You must implement a Surveillance Technology and Community Safety Ordinance similar to the one implemented in Sebastopol. Versions of these ordinances are available from the ACLU of Northern California (httl2s://www.aclunc.org/12ublications/fighting-local-surveillance-toolkit) or from NYU School of Law's Policing Project's Authorized Policing Technology Act (https://www.policingproject.org/apt-act) and Authorized Databases and Police Technology (ADAPT) Act (https://www.r)olicinapromect.oro/adapt-act). A thoughtful decision is imperative at this time. Respectfully Submitted, Kirstyne Lange, President Stephen Zollman, Criminal Justice Committee Chair Jim Duffy, Criminal Justice Committee Vice -Chair and Section M Resident CC: Tim Mattos, Rohnert Park Director of Public Safety From: - To: Public Comment Subject: Flock Date: Tuesday, January 27, 2026 9:37:35 AM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Good Morning, I wanted to express my disapproval of our community involvement with FLOCK. This does not make us safer and we do not need mass surveillance. Thank you, Cherry Nicks Sonoma County Resident From: - To: Public Comment Subject: Flock Date: Tuesday, January 27, 2026 9:37:35 AM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Good Morning, I wanted to express my disapproval of our community involvement with FLOCK. This does not make us safer and we do not need mass surveillance. Thank you, Cherry Nicks Sonoma County Resident From: - To: Public Comment Subject: Get Flock OUT of Rohnert Park Date: Tuesday, January 27, 2026 10:53:25 AM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Council members, As a local resident, I am urging you to cancel the city's contract with FLOCK and remove all ALPRs. These are tools of mass surveillance that do not make us safer. Despite any promises that public officials make, there is robust evidence of police departments, ICE, and other federal agencies gaining access to this data to disappear people off the streets or arrest them for accessing abortion services. Fortunately, the City has an avenue to terminate these contracts without penalty. Both Flock agreements contain a Non -Appropriation Clause (Section 11.16) which says the City can terminate the contract with 30 days' notice, "without penalty or other cost," if the City Council ceases to fund the system. In this era of fascist leaders ignoring the rule of law, I urge you to defund this system of mass surveillance. There is no time to waste. Thank you for your time and consideration. Sincerely, Jamie Eggerss From: - To: Public Comment Subject: Public comment for today"s City Council agenda item 8.0 Date: Tuesday, January 27, 2026 12:41:22 PM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Hello, I'm a Sonoma County resident who grew up in Rohnert Park and still frequently visit. I'm alarmed by the proliferation of Flock ALPRs in Rohnert Park, a tool of surveillance that, despite state law forbidding it, is frequently used to collaborate with ICE and out-of-state agencies seeking to punish people for seeking reproductive and gender -affirming care that is legal in California. This surveillance system only increases the risk to marginalized communities and gives me reason to stay out of Rohnert Park. Rohnert Park City Council needs to: - immediately move to radically reduce the data retention period - begin the process of ending the contract with Flock and dismantling the surveillance system - and enact a Surveillance Technology Ordinance, like the one adopted by Sebastopol, so that the community and its civil servants have a meaningful framework for managing surveillance technology moving forward Thank you, Robin Riley From: - To: Public Comment Subject: Comment on agenda item 8.3 Date: Tuesday, January 27, 2026 12:43:56 PM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Councilmembers, Re: item 8.3, 1 understand you're considering revising the retention period for Flock data records. I urge you instead to reconsider continuing to contract with Flock. As has been recently reported in the Press Democrat, "widespread reports of vulnerabilities in Flock's system and questions about how the network has been used in the Trump administration's crackdown on immigration or to track women seeking abortions have [] sparked a wave of backlash over mass surveillance concerns long raised by data privacy and civil liberties advocates." https://www.pressdemocrat.com/2026/01 /09/flock-cameras-public-safety-bay-area/. 404 media reported that Customs and Border Protection regularly searched more than 80,000 Flock cameras. https://www.404media.co/cbp-had-access-to-more-than- 80-000-flock-ai-cameras-nationwide/. Despite California's sanctuary law, California cities are not immune: between June and October 2025, state agencies accessed Santa Cruz camera data roughly 4000 times on behalf of federal law enforcement, including U.S. Immigration and Customs Enforcement (ICE). Santa Cruz recently cancelled its contract with Flock because of breaches. https://www.kged.org/news/12069705/santa-cruz-the-first-in-caIifornia-to-terminate- its-contract-with-flock-safety. A 2025 audit of Berkeley Police Department Flock data showed an unnamed external agency accessed information for federal immigration enforcement purposes. https://berkeIeyca.gov/sites/default/files/legislative-body- meeting-attachments/2025-11- 05%20PAB%20Regular%20Meeting%20Agenda%20Packet_final%20%281 %29.pdf. A report from July 2025 alleges the Oakland Police Department "allowed other local police departments to search its license plate database for federal investigations more than 200 times. Police departments across California, including in San Francisco, have since been found to have engaged in the same practice." https://sfstandard.com/2025/11 /18/oakland-police-opd-lawsuit-flock-surveillance/. Attorney General Rob Bonta sued the City of El Cajon for sharing data with federal and out-of-state law enforcement agencies. https://oag.ca.gov/news/press- releases/attorney-general-bonta-sues-el-cajon-illegally-sharing-license-plate-data-out. The cities of San Francisco, Oakland and San Jose are facing lawsuits for using the readers. Even if there's yet to be a breach by Rohnert Park, as the ACLU wrote in its August 2025 report: "Policymakers need to recognize that the boundaries between local surveillance and the Trump Administration (as well as malevolent administrations in other states) are porous and hard to maintain — that if you collect local data on your residents' comings and goings, it will be hard to keep that from being used in unintended ways." https://www.aclu.org/news/privacy-technology/flock-pushback. In "this time of increased racial injustice from our national government" as our local NAACP branch wrote in its letter to you, we must be extra vigilant to not even inadvertently expose vulnerable communities' whereabouts. Flock is partially funded by Peter Theil's "Founders Fund," which also bankrolls Palantir, a sophisticated data surveillance tool used by ICE and Border Patrol to target migrants. Flock cannot be trusted. I know the readers have value but the benefits are not worth the threat to our immigrant neighbors and our civil liberties. Please cancel the contract. Ellen Obstler Petaluma CA From: To: Public Comment Subject: Item 8.0 Date: Tuesday, January 27, 2026 1:53:34 PM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Mayor Sanborn and City Council Members, I am writing to you today as a lifelong resident of Sonoma County who cares deeply for the safety and wellbeing of all of its citizens, and for the protection of our collective civil liberties. I am submitting these public comments on agenda item 8.C, regarding your city's use of Flock Safety's Automated License Plate Reader (ALPR) System at the Rohnert Park City Council Meeting on January 27, 2026. I staunchly oppose the continued use of Flock Safety's ALPR's in your city, and urge you to reconsider your contract with them. Flock Safety, a predatory, profit driven corporation, invested in by billionaire and Trump crony Peter Thiel, has proven itself to be harmful, untrustworthy and disingenuous to its customers, and the public at large. The Flock "Safety" company cannot be trusted State law prohibits data sharing with federal agencies and out of state police departments, but Flock allowed such sharing for years- until multiple news reports began to expose them. Flock also instituted a "side door" Customs and Border Patrol pilot project that police departments did not know about. This project is only "paused" as of today. One of such news reports from 404 Media has found that "Customs and Border Protection (CBP) regularly searched more than 80,000 Flock automated license plate reader (ALPR) cameras (nationwide), according to data released by three police departments". In addition, Flock cameras are hackable by any reasonably skilled hacker, and all of our data is at risk. We are all witnessing ICE and CBP continuously trample constitutional rights and liberties, sow terror domestically, and even publicly execute those who are exercising their First Amendment rights to document such actions and abuse. They are operating with no oversight or legal ramifications, and are in essence, lawless. The realistic threat of Flock Safety sharing information with these rogue federal agencies is too great a risk to our beloved immigrant community within Sonoma County. Gathering our data is unconstitutional. The city is now responsible for violations in our data. The city claims it "owns" our data. It is now responsible for private and personal data it has already egregiously failed to protect and will continue to fail to protect from hackers, criminals, foreign governments and even government entities accessing the Flock mass surveillance network. Citizens and residents are suing Oakland, San Jose and Norfolk, West Virginia for their contracts with Flock. Is this how we want to use city resources, defending ourselves from valid lawsuits? The city is now responsible for any and all data searches and rights violations immigrants, women and Queer people seeking health care in our city, and even those who are tracked as traveling through our city. We must stop contributing to mass surveillance infrastructure in this nation, especially under an authoritarian -leaning regime. Protect our Sanctuary City, our immigrant neighbors, our right to privacy under the 4th Amendment, our data, and our liability as a city. Cancel the Flock contract immediately. We respectfully request that you take the cameras down. Hold public hearings to discuss the impact of this critical data security and civil rights issue. Follow the direction of the City of Santa Cruz who voted on January 13, 2026 to cancel their contract with Flock. Yours truly, Sophia Maloney Norton Lopez, Sylvia From: Omar Lopez > Sent: Tuesday, January 27, 2026 4:56 PM To: Rodriguez, Samantha; Sanborn, Emily; Giudice, Gerard; Adams, Susan; Elward, Jackie Cc: Public Comment Subject: Public Comment on Item &C Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Good evening Mayor Sanborn, Vice Mayor Elward, Councilmembers, and staff, I am writing to express concerns about the City's continued use of Flock Safety's automated license plate reader (ALPR) system. While I understand the goal of improving public safety, there are significant policy, security, and vendor accountability issues that merit reconsideration of this program. Conflict With the City's Stated Values and Legal Commitments In 2017, the City adopted a resolution affirming its commitment to protecting residents from discrimination and to refusing cooperation with federal actions targeting people based on immigration status or other protected characteristics. More recently, the City and Police Department publicly reaffirmed their commitment to the California Values Act (SB 54) and stated they do not use immigration status in enforcement decisions. Rohnert Park has also joined litigation challenging federal efforts to penalize sanctuary jurisdictions. These actions clearly signal the City's intent to protect vulnerable residents and uphold state law. However, participation in a large ALPR data -sharing network undermines those commitments. Rohnert Park shares ALPR data with more than 200 agencies across California. Multiple investigations and legal actions have shown that some California agencies have improperly shared ALPR data with federal or out-of-state entities in violation of state law: California Attorney General lawsuit against El Cajon over ALPR data sharing: https://oag.ca.gov/news/press-releases/attorney-general-bonta-sues-el-cajon- illegally-sharing-license-plate-data-out CalMatters reporting on California agencies sharing ALPR data with federal immigration authorities: https://calmatters.oro/economv/technoloov/2025/06/california-police-sharina- license-plate-reader-data/ SF Standard on history of data sharing: https://sfstandard.com/2025/07/23/california-police sharing -flock -license -plate -data/ While I trust Rohnert Park follows the law locally, participation in a broad network creates a pathway for misuse. In practice, the City's data becomes accessible within a system where compliance has not been consistent statewide. After -the -fact enforcement is appreciated but does not undo harm once data has already been shared. Investigative reporting has also found guidance encouraging officers to be "as vague as permissible" when documenting use of Flock systems, raising further transparency concerns: https://www.404media.co/police-told-to-be-as-vague-as-permissible-about-why-they-use- flock Security and Technical Vulnerabilities Independent reporting and security demonstrations have raised concerns about the cybersecurity of Flock's camera systems, particularly AI -enabled Condor models. Researchers and journalists have documented instances where camera feeds were accessible online without adequate protection, in some cases allowing access to both live and archived footage. • 404 Media investigation into exposed Flock camera systems: https://www.404media. co/flock- exposed-its-ai-powered-cameras-to-the-internet-we-tracked-ourselves/ • This Flock Camera Leak is like Netflix For Stalkers by Benn Jordan: https://www.youtube.com/watch?v=vU1-uiUIHTo • We Hacked Flock Safety Cameras in under 30 Seconds by Benn Jordan: https://www.youtube.com/watch?v=uBOgr7Fh6lY • Company denied the reality of the breach: https://www.instagram.com/reel/DSkucVADjum/?igsh=NTc4MTIwNjQ2YQ== One reported case in the Bay Area involved a camera aimed at a children's play structure that was allegedly accessible via an unsecured stream. Even isolated incidents raise serious questions about whether the privacy and safety risks of system compromise have been fully addressed. Vendor Conduct and Accountability Beyond technical issues, the company's public responses to criticism and oversight have raised concerns about transparency and reliability. • Flock Safety's response disputing reporting on security issues: https://www.instagram.com/p/DSnspmFkZLT/?igsh=NTc4MTIwNjO2YO== • Follow-up public statements from company leadership using inflammatory rhetoric rather than addressing oversight concerns: https://www. in stag ram.com/reel/DTM7a- FDsbS/?igsh=NTc4MTIwNjQ2YQ== • Eugene, Oregon reporting on Flock cameras remaining active after the City directed shutdown: https://www.klcc.org/crime-law-justice/2025-12-09/eugene-police-confirms-flock- camera-was-turned-on-after-city-ordered-the-cameras-to-be-shut-down • Interview in which Flock's CEO characterized critics and community mapping efforts such as deflock.me as "terroristic groups" and "...closer to ANTIFA than anything else...": https://www.youtube.com/watch?v=I-kZGrDz7PU For a system that relies on public trust, the company's posture toward critics and oversight is highly relevant. Rohnert Park has taken meaningful steps to align its policies with state law and to protect vulnerable residents. Continuing to participate in a large, networked ALPR system with documented compliance gaps, unresolved security concerns, and vendor accountability issues creates ethical and unnecessary risk that contradicts those efforts. I urge the Council to follow the example of jurisdictions such as Santa Cruz and end the City's contract with Flock. Thank you for your time and consideration. Sincerely, Omar Lopez Lopez, Sylvia From: Nici Sent: Tuesday, January 27, 2026 4:26 PM To: Public Comment Subject: Flock Systems Concerns Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Petaluma Safety Advisory Committee Members, I am writing to express my concerns over the use of Flock cameras in Petaluma. Although Flock systems used by the police department have been argued to improve public safety, there have been times where Flock data has been used in ways that it was previously alluded to not be, and other times where data has been leaked online for anyone to access. I urge you to do more research on the ways in which people's security has been put at risk due to the use of Flock. I am sure the council would agree that it is important for people to know the details about how their local government is keeping them safe. However, I urge you to consider how informed all people living in Petaluma are of the current Flock cameras. This includes where they are being used, what they are for, what information they record, and how it can be used. Although Flock is purported to be a companywith secure data storage practices, a 404 Media investigation found at least 60 of their security cameras have been leaked on the internet for anyone to access. According to SFist, a San Francisco -based news company, these leaked livestreams even included footage of playgrounds with children playing. Flocksafety.com claims that Flock does not share data with Immigration and Customs Enforcement (ICE), but it does note that the amount of data Flock can share with ICE or anythird party depends on the contract it has with the company or governing body using its products. So much of Sonoma County has prospered thanks to immigrant communities and families looking for a better life — do you really want to put them at risk? Flock has also identified people who have traveled to receive abortion services. This past year, Flock cameras used in Washington were accessed by a Texas -based police department to track someone who traveled for abortion care. Clearly, there are not enough measures in place to not only protect the privacy of children playing on a playground, but also people looking for safety, a better life, and those who are exercising their right to receive appropriate healthcare. There is not enough evidence that Flock technology will promote the safety of the people of Petaluma — in fact, due to the very questionable data sharing and security practices of Flock, passing this agenda item may endanger the safety of the people living here. I urge the council to investigate further into the third party contractors involved with Flock and consider the dangerous impact Flock has had on other communities. Thankyou. C.N.Roberts (she/her) Lopez, Sylvia From: Jim Duffy - Sent: Tuesday, January 27, 2026 7:23 PM To: Public Comment Subject: Fwd: Letter that was not included in your packet by city staff Attachments: SoCo ACLU -NC Letter RE_ Item S.C.pdf Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. ---------- Forwarded message --------- From: Jim Duffy - Date: Tue, Jan 27, 2026 at 7:19 PM Subject: Letter that was not included in your packet by city staff To: Elward, Jackie <6elwardfalrocity.or2>, <esanhomfdrocitv.or2>, Adams, Susan <sadamsfalroc61v.0r2>, Giudice, Gerard <ggiudice(cbmciitv.ore>, Rodriguez, Samantha <srodriguezProcity.ora>, Mattos, Tim <tmattosCabrocity. o re> Cc: tkreznarfdaclunc.ora <tkreznar(@actunc.or2>, Endicott, Marisa <me risa endicottPpressdemocrat com> This letter was sent to the publiccomments address yesterday and was not included in your packet. I am furious! This is not the first time this has happened with letter addressing RPDPS! Jim Duffy NACOLE Certified Practitioner of Oversight (www.nacole.or21 he, him, his MMMMM Jim Duffy NACOLE Certified Practitioner of Oversight (www.nacole.orel he, him, his Lopez, Sylvia From: Lopez, Sylvia Sent: Tuesday, January 27, 2026 8:28 PM To: Public Comment Subject: FW: More emails being blocked Attachments: Gmail - FW_ ACLU NorCal Sonoma County Chapter Comment_ Item 8.0 - January 27, 2026 City Council Meeting.pdf Please include with public comments. Sylvia Lopez Cuevas, MMC, CPMC I City Clerk & Elections Official Hablo Espanol (Pronouns: She/Her/Hers — what's this City of Rohnert Park 1 130 Avram Avenue I Rohnert Park, CA 94928 City Clerk's Office: 707-588-2227 1 Direct Line: 707-588-2207 Fax: 707-792-1876 1 Website: www.rpcity.org *Telework Days: Tuesday and Thursday* Unless exemptions apply, this email, attachments, or replies are public records. Recipients should not have any expectation of privacy regarding the contents of such communications. From: Jim Duffy Sent: Tuesday, January 27, 2026 8:23 PM To: Piedra, Marcela <mpiedra@rpcity.org>; Lopez, Sylvia <slopez@rpcity.org> Subject: More emails being blocked Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. maybe it is the attachment? see pdf attached Jim Duffy NACOLE Certified Practitioner of Oversight (www.nacole.org) he, him, his From: Ji. D To: Lopez. SAM% Piedra. Marcela Subject: Fwd: FW: ACLU NorCal Sonoma County Chapter Comment: Item &C - January 27, 2026 City Council Meeting Date: Tuesday, January 27, 2026 9:21:37 PM Attachments: imaae001—a SoCo ACLU -NC Letter RE Item B.C.pdf ICaution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. here is the email that was sent to the correct address yesterday ---------- Forwarded message --------- From: Tammy Kreznar <TKreznar&a aclunc.ore> Date: Mon, Jan 26, 2026 at 12:56 PM Subject: FW: ACLU NorCal Sonoma County Chapter Comment: Item 8.0 - January 27, 2026 City Council Meeting To: sonomaacluleaders googlegroups.com <sonomaacluleaderskgooglegroups.com> Forwarding — I don't believe my initial email bec'ing the google group listsery went through because of permissions on our Sonoma County Chapter google group. Tammy Kreznar Senior Organizer ACLU of Northern California 39 Ihumr, Street, San Francisco, CA 94111 Cidu,n r. (415) 316-0300 I tkreznar(cdaclunc.ore Pronouns: she/her/hers www.aclunc.org From: Chapters Sent: Monday, January 26, 2026 12:55 PM To: publiccomment(@rpcitv.ore Cc: tmattos(@ rocitv.ore Subject: ACLU NorCal Sonoma County Chapter Comment: Item 8.0 - January 27, 2026 City Council Meeting Dear Rohnert Park City Council and Chief Mattos, Attached, please find public comment from the ACLU NorCal Sonoma County Chapter on agenda item 8.0 "Receive a Presentation Regarding the City's Automated License Plate Reader ALPR System ("Flock"), Discuss whether to adopt a resolution approving an update to the Records Retention Schedule and superseding Resolution 2023-010, and adopt a resolution approving an update to the Records Management Policy and superseding Resolution 2023-011" of the Rohnert Park City Council meeting on January 27, 2026. Respectfully, The Sonoma County Chapter of the ACLU of Northern California AM Northern California Sonoma County Chapter Email: info@sonomaaclu.org You received this message because you are subscribed to the Google Groups "ACLU of NorCal - Sonoma County Chapter Leaders" group. To unsubscribe from this group and stop receiving emails from it, send an email to sonomaacluleaders+unsubscribe gooelleegmups.com. To view this discussion visit https://groups.google.com/d/msgid/sonomaacluleaders/DSOPR14MB6927B389A04C22A9F78341E9B793A%40DSOPR14MB6927.nam rp dl4.prod.outlook.com. For more options, visit hams://groum�s,google.com/d/optout. Jim Duffy NACOLE Certified Practitioner of Oversight (www.naeole.org) ACW Northern California Sonoma County Chapter January 26, 2026 VIA ELECTRONIC MAIL To: Rohnert Park City Council CC: Tim Mattos, Rohnert Park Director of Public Safety RE: Item 8.C. Receive a Presentation Reeardine the Citv's Automated License Plate Reader ALPR System ("Flock"), Discuss whether to adopt a resolution approving an update to the Records Retention Schedule and superseding Resolution 2023-010. and adopt a resolution approving an update to the Records Management Policy and superseding Resolution 2023-011 at the Rohnert Park Citv Council meeting on January 27. 2026. Dear Mayor Sanborn and City Council Members: The Sonoma County Chapter of the ACLU of Northern California submits these public comments on agenda item 8.C, regarding your City's use of Flock Safety's Automated License Plate Reader (ALPR) System at the Rohnert Park City Council meeting on January 27, 2026. Discrepancies between documents found in Rohnert Park Record Request #PR-2025-323 and claims made in the Flock Slide deck in your meeting materials. The Sonoma County Chapter of the ACLU of Northern California is writing this letter to express our opposition to the use of Flock Safety's ALPR systems in your city, and to highlight conflicts between documents provided by your City staff to a December 4, 2025 California Public Records Act Request (PR-2025-323)' seeking: "copies of all current contracts between the City of Rohnert Park and/or the Rohnert Park Department of Public Safety and Flock Safety." and claims being made to you by Flock Safety in their prepared materials for your meeting on January 27, 2026. 1 https://cityofrohnertpark.justfoia.com/publicportal/requests/PR-2025-323/view/Cl EA844E The PRA provided us with four documents included two purchase orders (PO 25500210 and PO 22600031) both of which reference Contract 325000141, a Flock Safety Order Form signed by a representative of the City of Rohnert Park that states, "By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the previously executed agreement." (emphasis added), and a Master Services Agreement between the Sonoma County Sheriff's Office and Flock Safety (emphasis added). We would think there should be a Master Services Agreement between the City of Rohnert Park and Flock Safety and our Chapter leader inquired about that on December 15, 2025 and asked for a copy of that contract. He also asked for clarification that if there is not such a contract, the city must confirm if the terms and conditions of the Master Services Agreement between the Sonoma County Sheriff's Office and Flock Safety are the same terms and conditions that the City of Rohnert Park has agreed to without signing a separate master agreement. We never received a response to the December 15 inquiry, so we are left to assume that the Master Services Agreement between the Sonoma County Sheriff's Office and Flock Safety is the governing document for all ALPRs in your city whether funded by SonCATT or funded by the City of Rohnert Park. Section 4.1 (page 11) and Section 4.2 (Page 12) of the Master Services Agreement discuss sharing "customer data" and "customer generated data". It says: "Customer hereby grants to Flock a limited, non-exclusive, royalty free, irrevocable, worldwide license to use the Customer Data and perform all acts as may be necessary for Flock to provide the Flock Services to Customer. " and "Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty free, license to use the Customer Generated Data for the purpose of providing Flock Services. " Flock Safety's materials prepared for your meeting state (p12): Data Sharing Claim All Flock customer data is shared across the country. fact Customers control all data sharing. Agencies can share camera access with other police 1:1 (PD to PD), by geographic radius (e.g., 10 miles), or statewide. Agencies can also choose to share data nationwide, if allowed by their state laws. We find the statements in the Master Services Agreement and the Statements in the company's presentation to be in conflict. We believe this gives Flock license to share Rohnert Park's "customer data" and "customer generated data" with other law enforcement agencies. For example, if RPDPS chooses to share a photo they have on file to Flock to share with another agencies, or generated by Flock to share with another agency, then Flock could choose to take that same customer data and send it to other police agencies beyond the ones that RPDPS has authorized. Rohnert Park has no control over the contracts that the other agencies have with Flock, and when they receive our customer generated data, Flock may be free to use that data as they see fit. Sections 2.1, 5.1 and 10.5 (Page 20) of the Master Services Agreement discuss third -party disclosure in various ways: 2.1: "Flock may use the services of one or more third parties to deliver any part of the Flock Services.'; 5.1: "...was rightfully disclosed to it without restriction by a third party.'; and 10.5: "Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock's use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock's obligations under this Agreement." Flock should name the subcontractors / third parties in advance of allowing them access to the service, and the customer (Rohnert Park) should have the ability to approve or reject them. The third party or subcontractor would not be prevented under this agreement to share the data, as Flock's "duties" allow them to share the data and the third party are not released from these duties. Ongoing use of Flock ALPRs in Rohnert Park We recognize your responsibility as elected leaders to maintain safety in our community. However, we have serious concerns with plans to continue to utilize surveillance technologies such as Flock's ALPRs. The evidence is clear that while surveillance has increased exponentially, public safety has not. On the contrary, surveillance systems often make people less safe, especially for groups that have historically been in the government's crosshairs. Modern surveillance technology makes it possible for the government to track who we are, where we go, what we do, and who we know. It fuels high-tech profiling and perpetuates systems of biased policing. It facilitates deportations, chills speech, and imperils the rights of activists, religious minorities, and people who need reproductive and gender -affirming care.' 2 We encourage you to read the ACLU's report, "SEEING SURVEILLANCE: THROUGH WHY POLICYMAKERS SHOULD LOOK PAST THE HYPE," available at https://www.aclunc.org/sites/default/files/Seeing_Through_Surveillance_Report_Web.pdf. Surveillance systems fuel racial injustice. In a nation where police interactions with the public all too frequently turn dangerous, surveillance systems can exacerbate and magnify these problems, increasing the risk of unnecessary government scrutiny, in -person encounters, and violence. Again and again, police have used surveillance systems to create inaccurate and discriminatory watchlists, engage in discriminatory stops and searches, and upend people's lives. Surveillance technologies amplify the over -policing of Black and Brown communities. Surveillance endangers immigrant communities, and this fact should be of particular concern for us in Rohnert Park. Across the United States, federal immigration agencies have eagerly exploited local databases rich with information collected by private data brokers, municipal agencies, and police departments. This information is fed into a deportation machine that tears apart immigrant communities. In recent years, Immigration and Customs Enforcement (ICE) has further expanded its reach into communities by exploiting local surveillance systems and databases to track, identify, and target immigrant community members for detention and deportation. No local surveillance system is safe from ICE's demands. Surveillance is frequently ineffective and can lead to life -altering mistakes. Surveillance technology may malfunction in truly tragic ways. Operators cannot be relied upon to catch errors, and, in practice, they have not. In San Francisco, the police relied on a license plate reader scan that erroneously flagged a 47-year-old Black woman's red car as a stolen grey truck. She was improperly stopped, forced to exit her vehicle, handcuffed, and held at gunpoint by four officers.' We are living in a time where abortion and gender -affirming care is being criminalized in some states, and there is a real threat that surveillance information collected in communities will be exploited to identify, track, and criminalize people who travel for care and the Californians who are helping those people obtain care.4 Deploying surveillance systems in our community may fill databases with information that place people at risk. Even if there are limits to sharing information, once this information is collected, there is no foolproof way to immunize it from legal demands brought by out-of-state governments. 3 Matt Cagle, San Francisco — Paying the Price for Surveillance Without Safeguards, ACLU of Northern California blog, May 22, 2014, available at https://www.aclunc.org/blog/san-francisco-paying- pricesurveillance-without-safeguards. (Denise Green successfully sued San Francisco for violation of her civil rights). 4 Alabama's attorney general says the state can prosecute those who help women travel for abortions, AP News, Aug. 31, 2023, available at https://apnews.com/article/alabama-abortion-steve- marshal12157a7dObfadO2aad 1 ca41 e61 fe4de33. The community, not the police, must be the leader in any decision about the acquisition or use of surveillance technology. Those who may be most impacted need to know when and why surveillance is being considered, what it is intended to do, and what it will cost them — both in dollars, and in their rights. And they need to be empowered to limit or reject surveillance if the costs outweigh the benefits. Automatic license plate readers (ALPRs) are a powerful surveillance system that can be used to invade the privacy of individuals and violate the rights of entire communities. ALPR systems collect and store location information about drivers whose cars pass through ALPR cameras' fields of view, which, along with the date and time of capture, can be built into a database that reveals sensitive details about where individuals work, live, associate, worship, seek medical care, and travel.' ALPR systems are easily misused to harm marginalized communities.' As with other surveillance technologies, police often deploy license plate readers in poor and historically overpoliced areas, regardless of crime rates.' When placed in fixed locations, ALPRs essentially create checkpoints throughout a city that log and monitor where residents go and when, threatening their freedom of movement and potentially reinforcing historical patterns of neighborhood segregation.$ When mounted onto police cars, ALPRs turn those vehicles into mobile ' See, e.g., Automatic License Plate Readers, ELECTRONIC FRONTIER FOUND., March 29, 2023, https://www.eff.org/sls/tech/automated-license-plate-readers; You Are Being Tracked: How License Plate Readers Are Being Used to Record Americans' Movements, AM. CIV. LIBERTIES UNION, July 2013, https://www.aclu.org/documents/you-are-being-tracked-how-license-plate-readers-are-being-used-record- americans-movements 6 See, e.g., Angel Diaz & Rachel Levinson -Waldman, Automatic License Plate Readers: Legal Status and Policy Recommendations for Law Enforcement Use, BRENNAN CRT. FOR JUST., Sept. 10, 2020, https://www. brennancenter.org/our-work/research-reports/automatic-license-plate-readers-legal-status-an d-policy-recommendations; Matt Cagle, San Francisco — Paying the Price for Surveillance Without Safeguards, ACLU OF. NORTHERN CAL., May 22, 2014, https://www.aclunc.org/blog/san-francisco-paying-price-surveillance-without-safeguards. 7 Dave Maass and Jeremy Gillula, What You Can Learn from Oakland's Raw ALPR Data, ELECTRONIC FRONTIER FOUND., Jan. 21, 2015, https://www.eff.org/deeplinks/2015/01/what-we-learned-oakland-raw-alpr-data; Barton Gellman and Sam Adler -Bell, The Disparate Impact of Surveillance, THE CENTURY FOUND., Dec. 21, 2017, https://tcf.org/content/report/disparate-impact-surveillance/; see also, e.g., Kaveh Waddell, How License -Plate Readers Have Helped Police and Lenders Target the Poor, THE ATLANTIC, Apr. 22, 2016, https://www.theatlantic.com/technology/archive/2016/04/how-license-plate-readers-have-helped-police-an d-lenders-target-the-poor/479436/ (summarizing data indicating that Oakland Police Department deployed ALPRs "disproportionately often in low-income areas and in neighborhoods with high concentrations of African -American and Latino residents"). 8 Laura Schenker, David Sylvan, Jean-Louis Arcand, and Ravi Bhavnani, Segregation and surveillance machines that indiscriminately capture the driving information of passersby. Such surveillance can amplify racial and economic disparities in our policing and incarceration systems, and also has serious psychological consequences.' Putting the City at risk of lawsuits Several California cities and law enforcement agencies have faced lawsuits or legal threats regarding the use of Flock Safety Automated License Plate Readers (ALPRs), primarily focused on illegal data sharing with federal agencies (such as ICE) and violation of state privacy laws. Flock does not indemnify Rohnert Park against these potential lawsuits. In the Bay Area alone, Oakland, San Jose, Berkeley, and Marin County have all been sued for their use of Flock ALPRs. The City of Santa Cruz, seeing the writing on the wall, recently wisely terminated their contract with Flock Safety.10 Surveillance Requires Oversight Any government use of surveillance must include proper oversight and accountability to protect individuals' rights and liberties and to maintain the critical trust that should exist between law enforcement and the community. For this reason, we drafted a Surveillance Technology and Community Safety Ordinance, which has already been adopted by the City of Sebastopol" and we urge the City of Rohnert Park to adopt a similar ordinance. Such an ordinance creates transparent processes which allow law enforcement to obtain and renew approval for the use of certain surveillance devices including in exigent circumstances, while restricting unnecessary and problematic uses and practices. Conclusion `Out-of-Placeness': The Direct Effect of Neighborhood Racial Composition on Police Stops, POLITICAL RESEARCH QUARTERLY, April 2023, https://doi.org/l0.1177/10659129231171516. 9 Chris Chambers, NSA and GCHQ: The Flawed Psychology of Government Mass Surveillance, THE GUARDIAN, August 26, 2013, https://www.theguardian.com/science/head-quarters/2013/aug/26/nsa-gchq-psychology-government-mas s-surveillance 10 Santa Cruz leaders vote to terminate contract with Flock https://santacruzlocal.org/2026/01 /13/santa-cruz-leaders-vote-to-terminate-contract-with-flock/ 11 https://sebastopol.municipal.codes/SMC/8.80 In conclusion, we oppose the continued use of Flock Safety's ALPR Systems at this juncture. Instead, we encourage the City of Rohnert Park to adopt an ordinance that would impose reasonable checks and balances on law enforcement's use of surveillance in order to protect civil rights and liberties. Respectfully, The Sonoma County Chapter of the ACLU of Northern California ITEM NO. 8.D. ROµNERT PA$K Mission Statement "We Care for Our Residents by Working Together to Build a +9 62 Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CALIEo V41' CITY COUNCIL AGENDA REPORT Meeting Date: January 27, 2026 Department: Administration Submitted By: Sylvia Lopez Cuevas, City Clerk Prepared By: Sylvia Lopez Cuevas, City Clerk Agenda Title: Consider Supporting Letters of Interest for Appointments Considered at the February 12, 2026 Mayors and Councilmembers Association Board of Directors Meeting and Authorize the Mayor or Designee to Vote on Late Nominations or Alternate Recommendations RECOMMENDED ACTION: 1. Review and provide direction regarding support for Councilmembers' letters of interest submitted for Mayors and Councilmembers Association appointments. 2. Authorize the Mayor or designee to vote on late nominations or alternate recommendations that may be presented at the February 12, 2026 Mayors and Councilmembers Association meeting. BACKGROUND: The Sonoma County Mayors and Councilmembers Association Board of Directors and the City Selection Committee are collaborative bodies composed of representatives from all Sonoma County cities. These bodies work collectively to advance and represent city interests at the county and regional level. At its February 12, 2026 meeting, the Association will review letters of interest (applications) submitted by city council members and will make two appointments to the Charles M. Schulz Sonoma County Aviation Commission and one appointment to the Childcare Planning Council. ANALYSIS: Prior to each Association meeting, the City of Rohnert Park City Council reviews submitted letters of interest and provides direction to the Mayor or designated voting delegate regarding support for the appointments to be considered. All letters of interest received as of January 11, 2026 are included with this staff report as Attachment 1. Because nominations or recommendations may be presented at the meeting that were not known in advance, authorization for the Mayor or designee to vote on late nominations or alternate recommendations ensures the City remains represented and responsive during the appointment process. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This action supports the City's values of communication and collaboration while also ensuring the effective delivery of public services. ITEM NO. 8.1). ENVIRONMENTAL ANALYSIS: This action is not a Project under the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065. OPTIONS CONSIDERED: 1. Recommended Option: Council reviews the submitted letters of interest and provides direction to the Mayor or voting delegate regarding support for appointments. 2. Recommended Option: Council authorizes the Mayor or voting delegate to vote on late nominations or alternate recommendations presented at the Association meeting. 3. Take no action. This option is not recommended because the appointment process is governed by established Association protocols and requires City participation. FISCAL IMPACT/FUNDING SOURCE: N/A Senior Code Compliance Officer Approval Date: N/A Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 1/13/2026 Attachments: 1. Letters of Interest Summary including Letters of Interest Attachment 1 LETTERS OF INTEREST SUMMARY Appointments are scheduled to be made on February 12, 2026 Mayors' and Councilmembers' Association Board Appointments Charles M. Schulz Sonoma County Aviation Commission 2 Seats 4-year term starting in February Letters Received: 1. David Hagele of Healdsburg 2. Tanya Potter of Windsor 3. Mark Stapp of Santa Rosa Childcare Planning Council 1 Seat (to fill the expiring term of Mayor Stephen Zollman of Sebastopol). 3-year term starting in February Letters Received: 1. Karen Nau of Petaluma 2. Stephen Zollman of Sebastopol 3. Samantha Rodriguez of Rohnert Park r January 9, 2026 r �Jl `y 4f r'� 2026 Chair City, City of Santa Rosa Sonoma County Mayors' and Councilmembers Association 100 Santa Rosa Ave., Santa Rosa, CA 95404 Attn: Ms. Lauren Berges, MCA Clerk CITY OF HEALDSBURG 401 Grove Street Healdsburg, CA 95448-4723 Phone: (707) 431-3317 Fax: (707) 431-3321 Visit us at www.healdsbur,-.,-ov Re: Letter of Interest - Charles M. Schulz Sonoma County Aviation Commission Honorable Mayors and Councilmembers, Please accept this as my Letter of Interest and humble request for appointment to one of the open seats on the Charles M. Schulz Sonoma County Aviation Commission. I have served Healdsburg as a Councilmember since 2016 and during that time, have had the privilege to serve on numerous local and regional boards and commissions, including serving as Chair of the Northern California Power Agency, The Great Redwood Trail Agency and the North Coast Railroad Authority. The Aviation Commission is focused on airport operational policy, safety, noise and community issues, capital planning, along with broader aviation matters affecting Sonoma County. With a decade of experience as an elected official advocating on behalf of our residents at the State and Federal level and professional background in commercial real estate, I will bring a valuable perspective and voice to the Aviation Commission on behalf of the community members we all represent. I appreciate your consideration of my request for appointment to the Charles M. Schulz Sonoma County Aviation Commission. If you have any questions, please feel free to call me at (707) 578- 7800. Thank you, (2ac David Hagele, Councilmember City of Healdsburg Tanya Potter Vice Mayor, Town of Windsor tpotter@townofwindsor.org January 10, 2026 2026 Chair City, City of Santa Rosa Sonoma County Mayors' and Councilmembers' Association 100 Santa Rosa Avenue, Santa Rosa, CA 95404RE: Letter of Interest for Appointment to the Sonoma County Aviation Commission Attn: Lauren Berges, MCA Clerk lberges@sonomacountylocalleaders.org Dear Sonoma County Mayors' and Councilmembers' Association, I am writing to formally express my interest in serving as a member of the Sonoma County Aviation Commission. As vice mayor of the Town of Windsor, it is with a deep interest in the role of aviation in our regional economy and infrastructure, I am eager to contribute to the oversight and strategic development of our county's aviation facilities, including the Charles M. Schulz —Sonoma County Airport (STS), which is in close proximityto the Town of Windsor. My background in public safety and regional knowledge has provided me with a solid foundation for understanding the complex balance between airport operations, environmental stewardship, and community relations. I am particularly interested in supporting the Commission's goals regarding: • Economic Development: Ensuring the airport remains a vital hub for tourism and local commerce. Infrastructure Sustainability: Advising on long-term capital improvement projects and modernizing facilities for 2026 and beyond. • Community Engagement: Serving as abridge between the airport's operational needs and the interests of neighboring residents. I have closelyfollowed the progress of the Charles M. Schultz Sonoma County Airport and believe my experience would be an asset to the Commission. I am prepared to attend all regularly scheduled meetings and dedicate the necessary time to review staff reports and participate in subcommittee assignments. Thank you for your time and for considering my application to serve the people of Sonoma County. I look forward to the possibility of discussing how my qualifications align with the Commission's current needs. Sincerely, Tanya Potter 9 City Of ,,,SantaRosa Mark Stapp Mayor City of Santa Rosa 100 Santa Rosa Ave. Santa Rosa, CA 95404 January 10, 2026 2026 Chair City, City of Santa Rosa Sonoma County Mayors and Councilmembers' Association 100 Santa Rosa Avenue Santa Rosa, CA 95404 Attn: Lauren Berges, MCA Clerk Dear Ms. Berges, I am pleased to submit this Letter of Interest for one of the available seats on the Charles M. Schulz Sonoma County Aviation Commission. I am currently Mayor for the City of Santa Rosa, and I am beginning my fourth year as a Council Member. Airport development issues are central to the long-term success of Santa Rosa, and critical to Sonoma County economic development. Recent Airport improvements including runway extension, terminal expansion, and the arrival of Southwest Airlines highlight the Airport's immense economic value to our County, and the importance of developing a true long-term aviation industry strategy for our City and County. We need a thoughtful approach to air traffic growth at the Charles M. Schulz Sonoma County Airport (and elsewhere in the County) that will bring economic growth while still preserving the character of Santa Rosa and our County. I am already engaged with issues and projects adjacent to the work of the Sonoma County Airport, and I believe my experience would be an asset to the Aviation Commission: • In my role at Sonoma State University (SSU) as Senior Director for Corporate and Foundation Relations, I am working with faculty members and donors to evaluate the possibility of SSU beginning an aviation program in partnership with the Airport and regional aviation firms. • I began my career at Logistics.com (now Manhattan Associates), and worked on issues of transportation and distribution at firms across the U.S. and Canada; It is important to note that, given its size and proximity to the airport, Santa Rosa is disproportionately impacted by Charles M. Schulz Sonoma County Airport issues, including neighborhood overflights, traffic, and development around the Airport. Furthermore, the population center along the Highway 101 corridor, including Santa Rosa, has been the catalyst for some of the recent airport expansion projects, including the terminal expansion and the arrival of Southwest Airlines. For these reasons, the City of Santa Rosa is very interested in being an active participant in discussions related to County aviation issues, especially those pertaining to the Charles M. Schulz Sonoma County Airport. On a personal note, my wife and I are regular users of the Sonoma County airport, and are engaged with Airport issues as local travelers. I would be proud to serve the Sonoma County Aviation Commission as an Member. I thank the Association members for their consideration, and will be happy to provide additional information about my background and interest upon request. Warmly, Mark Stapp Mayor City of Santa Rosa 707-328-7024/mstapp(a)srcity.org December 8, 2025 2026 Chair City, City of Santa Rosa Sonoma County Mayors & Councilmembers' Association 100 Santa Rosa Avenue Santa Rosa CA 95404 Attn: Lauren Berges, MCA Clerk (scmcaclerk(-,gmail.com) RE: Letter of Interest for Childcare Planning Council Dear Ms. Berges: Please accept my request for your support for my appointment to the Sonoma County Childcare Planning Council. I believe my four decades of experience as an Early Childcare Education Master Teacher in Petaluma uniquely qualifies me to serve on this important County committee. Over the years, I have witnessed —and helped implement —many positive changes in the field of childcare, consistently advocating for high -quality education for our youngest learners. My career has allowed me to work within the full spectrum of childcare environments, including home -based childcare, City -run programs, non-profit organizations, and for -profit programs. I earned my Early Childhood Education Certificate from Santa Rosa Junior College and the State of California Office of Education in 1985, following many years as a licensed Sonoma County Childcare Home Provider. These experiences have provided me with a deep and well-rounded understanding of the needs, challenges, and opportunities within the childcare landscape. I would appreciate the opportunity to contribute my knowledge and experience to future planning and decision -making in childcare across Sonoma County. Thank you for your consideration and for the opportunity to submit my name as a prospective member of this committee. I respectfully ask for your support. If you have any questions, feel free to contact me at 707-529-2487 or knau ,cityofpetaluma.org . Sincerely, Karen Nau Petaluma City Council Member District 3 MAYOR / ALCALDE Kevin McDonnell COUNCILMEMBERS / MIEMBROS DEL CONSEJO Janice Cader Thompson, Dist. 1 Frank Quint, Dist.4 John Shribbs, Dist.2 Alex DeCarli, Dist.5 Karen Nau, Dist.3 Brian Barnacle, Dist.6 2026 Chair City, City of Santa Rosa Sonoma County Mayors' and Councilmembers' Association 100 Santa Rosa Avenue, Santa Rosa, CA 95404 Attn: Lauren Berges, SCMCA Clerk Via Email: scmcaclerkpp—mail.com City Council Re: Childcare Planning Council Letter of Interest Emily Sanborn Dear Sonoma County Association Board of Directors Mayor Jackie Elward I am writing to respectfully request your consideration for my Vice Mayor appointment to the Childcare Planning Council as a representative of Samantha Rodriguez the association. I am deeply committed to advancing policies and Susan Hollingsworth Adams practices that support the healthy development of children and families, Gerard Giudice and I believe my professional experience, education, and leadership Councilmembers align strongly with this role. Marcela Piedra I have pursued studies in Earl Childhood Education, which have City Manager p y grounded my work in developmentally appropriate practice, child - Michelle Marchetta Kenyon centered learning, and an understanding of the critical importance of CityAttorney the early years. Professionally, I have extensive hands-on experience as Cindy Bagley a caregiver, supporting young children and families in nurturing Director of Community Services environments that promote social, emotional, and cognitive Jamie Cannon development. Director of Human Resources Mark Hendersen In addition, I have worked with at -risk youth across multiple settings Interim Director of Public Works throughout the county, collaborated with special education departments Mario Landeros to support children with diverse learning needs, and served within Interim Director of juvenile hall and juvenile justice environments. These experiences have � p Development Services provided me with a comprehensive perspective on how early childhood Sylvia Lopez Cuevas experiences, access to quality care, and early intervention can City Clerk significantly influence long-term outcomes for children and families. Tim Mattos Public Safety Director I currently serve as Chair of the Education Committee with CRPUSD, Betsy Howze Sonoma State University, and the City of Cotati, where I collaborate Finance Director with educators, administrators, and community stakeholders to support educational initiatives and advocate for inclusive, equitable learning opportunities. This leadership role has strengthened my ability to work collaboratively, engage in thoughtful planning, and support policies that benefit children at both the local and systems levels. My background and values strongly align with the mission of the Child Care Planning Council of Sonoma County —to convene and inspire the community through collaboration, leadership, and advocacy to promote and plan for quality child care and development for the benefit of all 130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588-2226 ♦ Fax (707) 794-9248 www.rpcity.org children, primarily birth to twelve, their families, and Sonoma County. I am particularly passionate about advancing equitable access to quality child care and ensuring that programs are responsive to the needs of diverse and vulnerable populations. It would be an honor to serve on the Childcare Planning Council and to represent the association while working alongside community leaders to strengthen childcare systems and supports throughout our county. Thank you for your time, consideration, and continued dedication to the well-being of children and families in our communities. Please do not hesitate to contact me at 707-899-3092 or by email at srodriguez@!pcijy.org, if you have any questions or to discuss my request further. Respectfully, 4ann�lhiianta Rodriguez, oun -ilmember strict 1 City of Rohnert Park cc: Rohnert Park City Council Page 2 of 2 Stephen Zollman City Councilmember January 2, 2026 2026 Chair City, City of Santa Rosa Sonoma County Mayors' and Councilmembers' Association 100 Santa Rosa Avenue, Santa Rosa, CA 95404 ATTN: Lauren Berges, MCA Clerk Dear Chair, Vice Chair and Fellow Electeds: City of Sebastopol 7120 Bodega Avenue Sebastopol, CA 95472 www.cityofsebastopol.org Happy new year to all and I am excited to be submitting my letter of interest to continue serving as our Association's appointee to our county's Child Care Planning Council. In May of 2025, 1 was honored to have completed my seventh year on this Council that serves the needs of our youngest and their families. I was appointed previously by a prior board of supervisor. During my time as the Association's appointee, I was elected to fill a partial term as co-chair and then was recently re-elected as chair elect. I was able to assist with bringing in Dr. Amy Carter to present about SCOE to the full body and then to bring in Liz DePrimo, the wonderful Child Care Planning Council coordinator, and Joanna Paun, a Petaluma School Board Member and our county's McKinney Vento coordinator, to talk about the alarmingly high and rapidly increasing numbers of our homeless and foster care youth to the Board members. It would be an ongoing honor to continue representing our Association on the Child Care Planning Care Planning Council and continue to share the Council's work with the Association to continue to see how we can advance the Council's mission. Representing and advocating for our youth has been an ongoing passion all of my life and the Council's work is deeply meaningful to me. As always, If you have questions, please reach out. Thank you very much for you that you continue to do and for your consideration. All Best, signed Stephen Zollman Sebastopol Council Member szollman(a).cityofsebastopol.org cell 415-218-9835