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2026/02/10 City Council Agenda Packet
/�OHNERT /qRk //� sz "We Care for Our Residents by Working Together to 119 Build a Better Community for Today and Tomorrow. r " `A LI FORN�P ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, February 10, 2026 Open Session: 5:30 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:30 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Speakers are encouraged to complete a Public Comment card and submit it to the Clerk at the time of the meeting. This helps ensure an orderly and efficient meeting, but it is not required. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: https://www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi -year broad goals (listed below in no particular order): 1. Long Term Financial Sustainability 3. Planning and Infrastructure 2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU! Our cross -departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit https:llwww.rpcity.orgl546/Connect to stay connected and informed. 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Adams Giudice Rodriguez Elward Sanborn 2. READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS 4.A Water Transmission System Capital Projects & Maintenance Update by Sonoma Water Assistant General Manager David Royall and Director of Engineering Kent Gylfe Item 4.A. Presentation 4.13 Presentation by Lisa Carreno, President and CEO of United Way Wine Country, Regarding 211 Sonoma and "Earn It, Save It, Keep It Program", which provides Tax Season Assistance to Low Income Individuals Item 4.13. Presentation Item 4.13. Supplemental 4.0 Mayor's Proclamation: Proclaiming February 11, 2026 as 211 Day in the City of Rohnert Park Item 4.C. 5. DEPARTMENT HEAD BRIEFINGS 5.A I Heart Rohnert Park Update by Director of Community Services Cindy Bagley 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 6.A Public Comments Received via Email Item 6 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more actions) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Adams Giudice Rodriguez Elward Sanborn TA Accept City Bills/Demands for Payment dated January 13, 2026 through January 26, 2026 Report from Finance Department (This is not a project under California Environmental Quality Act (CEQA)) Item 7.A. 7.B Approval of City Council/RPFA/Successor Agency Joint Regular Meeting Minutes for January 27, 2026 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.B. TC Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This item is not a Project under California Environmental Quality Act (CEQA)) Item 7.C. 7.1) Adopt Resolution 2026-013 Designating the City Manager, Director Of Public Works, and Finance Director to Submit Applications to the Federal Emergency Management Agency and the State of California Office of Emergency Services or Any Other Federal or State Agencies as Necessary to Apply for Disaster Assistance or Related Funding, to Accept Funds if Awarded, and to Negotiate and Execute All Related Documents to Support the City's Response, Recovery and Related Actions, and Supersede Resolution 2023-028 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.D. 7.E Adopt Resolution 2026-014 Accepting a Donation Valued at $8,810 from the Rohnert Park Pickleball Club and Authorizing a Public Works Budget Amendment for FY 2025- 26 to Appropriate Donation Revenue in the Same Amount (This is not a project under California Environmental Quality Act (CEQA)) Item 7.E. 7.F Adopt Resolution 2026-015 Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Service Employees' International Union — Local 1021("SEIU") (This item is not a Project under California Environmental Quality Act (CEQA)) Item 7.F. 7.G Adopt Resolution 2026-016 Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Safety Officers' Association (RPPSOA), the Rohnert Park Public Safety Managers' Association (RPPSMA), the Rohnert Park Employees' Association (RPEA), the Management Unit (MGMT), and the Confidential Unit (CNF) (This item is not a Project under California Environmental Quality Act (CEQA)) Item 7.G. 8. REGULAR ITEMS 8.A Receive the FY 2025-26 Mid -Year Financial Update (This is not a Project under the California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Council Discussion/Acceptance of Report Item 8.A. Staff Report Item 8.A. Presentation 8.B By Minute Order, Consider Approving the City of Rohnert Park Utility Box Art Program and Authorizing Staff to Implement the Program Including Execution of Agreements with Selected Artists (This item is not a Project under the California Environmental Quality Act (CEQA)) A. Staff Report B. Public Comments C. Council Discussion/Direction Item 8.B. Staff Report Item 8.B. Presentation 9. COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken. 9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments: 1. Adams 2. Elward 1. Homeless Coalition Board (1/28) 2. Sonoma Clean Power Authority Board of Directors Meeting Agenda (2/5) 3. Rodriguez 4. Sanborn 1. Water Advisory Committee (WAC) and Technical Advisory Committee (TAC) to Sonoma Water Joint Special Meeting (2/9) 2. Mayor's and Councilmembers' Association Board of Directors Meeting (2/12) 3. 5. Giudice 1. Sonoma County Transportation Authority/Sonoma County Regional Climate Protection Authority Board of Directors (2/9) 6. Reports Under Government Code Section 53232.3(d): o Noon Times Networking Luncheon (2/4) o Los Cien: Understanding the History and Use of the Term "Latinx" 10. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time -sensitivity, and number of items already agendized. 12. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 13. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at ADACoordinator@rpcity.org or by calling 707- 588-2224. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a d a and accessibility resources . CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on February 5, 2026, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 5th day of February, 2026 at Rohnert Park, California. Sylvia Lopez Cuevas, Office of the City Clerk Sonoma Water Clean. Reliable. Essential. Every Day. Water Transmission System Capital Projects & Maintenance Update City of Rohnert Park February 10, 2026 David Royall Assistant General Manager david.royall@scwa.ca.gov Kent Gylfe Director of Engineering kent.gylfe@scwa.ca.gov 0 0 O 0 sonomawater.org Agenda • Recently Completed leted and Active Construction r` • Capital Projects in I' Design , • Water System Comprehensive Master Plan • Transmission System Maintenance - �.,.� Water Supply Delivering clean, reliable water to more than 600,000 people Water Contractors Cotati Petaluma Rohnert Park Santa Rosa Sonoma Valley of the Moon Water District Windsor North Marin Water District Marin Municipal Water District* La ke Mendgcino LAKE MENDOCINO -soNOMa Lak Sonoma _ Pacific Ocean River/Creek Wohler-Mirabel Water Supply O Facilities .N.NNum Aqueduct Water Agency Service Area ...... County _ Boundaries -duct Pumps Intake ies V i NAPA ;Windsor '.,Santa Rosa ,ohnert Valley of Park .the Moon otati Sonoma '.• etaluma Novato San Pablo /- Personal Comments of Presenting Agency Active and Recently Completed Construction Projects Ely Booster Station Hazard Mitigation Cotati Tank No. 1 and Kastania Tank Recoating Santa Rosa Plain Water Supply Resiliency Project - Occidental Road Well No. 3 Drilling Santa Rosa Plain Water Supply Resiliency Project - Sebastopol Road Well Activation Santa Rosa Plain Water Supply Resiliency Project - Occidental Road Well Activation $2,666,666 $6,450,000 $1,316,527 $3,102,798 $4,797,811 Cotati Tank No. 3 Recoating $6,962,100 Santa Rosa and Russian River-Cotati Intertie $2,178,583 Aqueducts Cathodic Protection Upgrade Phase 1 Wilfred Booster Station Resiliency Mar 2022 Apr 2023 Aug 2023 J an 2024 Mar 2024 J an 2025 J u 1 2025 $6,809,340 Dec 2025 May 2026 J an 2025 May 2024 Dec 2025 Feb 2026 Mar 2026 J u n 2026 Aug 2027 Personal Comments of Presenting Agency Ely Booster Station Hazard Mitigation • Project scope • Replace and elevate electrical switchgear, valve actuators, MCC, and standby generator above 500- yr flood elevation • Replace sound attenuation structures • FEMA hazard mitigation funding • Electrical equipment delivered in October • Existing generator still needs to be relocated and elevated • Plans to energize switchgear in January and close-out contract by May 2026 Cotati Tank No. 1 and Kastania Tank Recoating • Project scope • Recoating interior and exterior of tanks • Replacing or repairing corroded structural beams/elements and installing lateral bracing and new cathodic protection systems • Last remnants of coal tar removed from the water system at Kastania • Kastania online Sep 2024 • Considerable structural beams replaced in Cotati #1 • Cotati #1 online Nov 2024 • Project completed under budget in J an 2025 Occidental Rd Well #3 Drilling and Well Activation • Drilling completed and topside design awarded in March 2024 • All major deliveries have been received (above -grade piping, buildings, control panels, and I&C package) • Submersible pump w/Baski valve installed end of October • Substantial completion and startup planned in January • Plan, permit, test and implement recharge components internally (2026) Santa Rosa Plain Wells Drought Resiliency Project awarded $6.9M State Drought Relief Grant Sebastopol Rd Well Activation • Electrical equipment delivered February 2025 • Construction punchlist completed Oct and Nov 2025 • ASR pilot testing in progress through early 2026 • ASR Cycle 2 in progress `P T Ir - lk ` k- 4 IV a ly here Pre -Test Evaluation - ASR Checkout Start 10/2/2025 9:00 Recharge: 4.85 hours total 0.20 days End 10/2/2025 13:51 Rates: 110 gpm 61 minutes 310 gpm 63 minutes 0 gpm 54 minutes 210 gpm 57 minutes 430 gpm 56 minutes Storage: 0 days Recovery: 1.5 hours 0.06 days Rate: 1,625 gpm ..... ...... ........ »»........................ ASR Cycle i .,.,.,...................................... ........... ............ ...... ...... ........... ...... ...... Start ...... ..... ...... ...... ................. ..... 10/13/2025 9:00 Recharge 3.11 days End 10/16/2025 11:35 Rates: 252 gpm 1,625 gpm - back lush pumping Storage- 4.84 days Recovery: 13.0 hours Rate: 1,625 gpm ....................................................................................... ASR Cycle 2 End 10/21/2025 7:,* I 0.542 days End 10121120" 20:48 .................. ...... ........... ...... ... .............. ... ...................I ...... ..... Start 10/27/2025 12:00 Recharge. 21 days End 11/17/2025 12:00 Rates: 200 gpm 1,625 gpm - back -flush pumping 11/6 & 11/17 Storage 63 days End 1/19/2026 12:00 Recovery: 96 hours 4.0 days End 1%231202612:00 Rate: 1,625 gpm Personal Comments of Presenting Agency Cotati #3 Recoat and Seismic Project • 18MG tank — largest in system • Originally installed in 1992 • Project scope • Recoat interior/exterior of tank • Cathodic protection • Structural replacements and seismic retrofit of foundation • Modifications to tank appurtenances • Awarded January 2025 MIN 8" EMBED • Progress update • Structural improvements completed • Exterior complete LONGITUDINA• BARS 100% of interior roof and shell is rimed - • Foundation widening scheduled Dec/Jan Santa Rosa/Cotati Aqueduct Cathodic Protection • Project split in 2 phases based on ease of R/W and permitting • Phase 1 • 8 total rectifier/anode well sites • 8 CP stations • Phase 2 — • 17-21 total rectifier/anode well sites • 21-33 CP stations • Significant coordination with PG&E • Phase 1 awarded J u ly 2025 • Contractor ordering materials • Long lead time on meter pedestals • Phase 2 ROW and permits in progress • Survey complete • Award in FY27/28 .1 11 26 ARyp' T y i ARV 6 ®.aC `"' t ` "t # ,Rect f e Ste 913 St a ?61 0:,„ ifo -fir — 62 ,DO i;.;0 t_ ct he•Sta x125ta 713.80 R Iter St 653+E5• 22 yx105te The rectifier drh corrosion turn "simulate" the F Wilfred Booster Station Resiliency • Project includes • New electrical building, switchgear, and VFDs • Replace 15t pump set • Add 2nd pump set and piping for reliability/resiliency • Capable of pumping north and south • Switchgear prepurchased June 2024 • Award December 2025 Active Design Projects Ralphine Tank Farm Security Fence Ralphine Tank No.1 Recoating & Seismic Improvements RDS Resiliency Improvements Sonoma No.1 Recoating & Seismic Improvements Warm Springs Dam Hydropower Wohler Road Storage Facility Santa Rosa and Russian River-Cotati Intertie Aqueducts Cathodic Protection Upgrade Phase 2 Water Treatment System Modernization — CT Compliance 100% design 99 % design 99 % design 90 % design 90 % design 60 % design 30% design 50% design Nov 2025 J an 2026 J an 2026 Mai-2026 Apr 2026 Dec 2026 Sep 2027 Dec 2026 Personal Comments of Presenting Agency WINDSOR .� Caltedor No.6 CoNsctor No.7 Collactar No.2i �•~ calecbr Na.7 ca No.� Collector No..a K2 [ Fone.Nllle Booster Foria"ilN �' ears _ e b Fulton Motor Sts Occidental Rd Well '. sy � SANTA ROSA Kawaro Springs Booster SEBASTOPOL - vineard Meter Ste Y Sonoma Booster No.t -�Sebastopol Rd Well Sonoma Booster No.2 J&IN RaIpMNne Hilarn Ave Motor Sb �Z Todd Rd WN Z Los Oulll W V na Spring. ios ate• J.o Ms f ,Annedei Ja Mo V / WMnd Booster Z ROHNERT PARK Dut6ar Motor Sta 1 Cotl atTATI� �J• •s a CO l fj t " ' Eldddga E�Neu G•,e 4� '�.y"na, ea.". 4� Mom �N r Eldridge B—sit h � Ely Meter St. Ely Booster VALLE'L' E1 . Y OF THE MOON LEGEND - m WATER DISTRICT SYSTEM COMPONENTS caaaow.i ( —'s— PETALUMA • a—F—ty P'av'' Aver Mckear Meter Stay Cora to MSONOMA • P«,a M m (Insctiva� _ . n• z SCALE Nastania Kasbnia Meter Ste 0 5000 1e000 30000 Fed tulle nwE Salmi,E ."ERE. Ginn, Mnmm.noen• la MOBGn. rceNneBl.Ordl•ae S CORmSironMm mitnn' 0 Personal Comments of Presenting Agency nJanuary 2023 Implementation Started O 12,789 Closed Work Orders 5 17,864 Assets Managed M 1,563 PM Schedules n 94,144 Labor Hours Captured ® Key Features Reporting • Asset Tracking • Work Order Management • Cross Department Alignment R] Departments Using Nexgen 0 CMMS Services 24: Electrical/Instrumentation Facilities Services I Fleet Maintenance © Mechanical Maintenance Warehouse Water/Wastewater Collection System 0 Emergency/Safety Field Maintenance Laboratory Services Q SCADA Services Industrial Waste /f Environmental p Working to onboard Security Land Assets Personal Comments of Presenting Agency Well SAN Slate Route a Tanks Wilfred Booster Station • Los Guilicos Tank Sugarloaf Ridge %__ • Slate Park • WALDRUE HEIGHTS GLEN ROHNE T PARK Jack London State S O N OM A Historic Park STATE UNIVERSITY 1 661 PEN%GROVE EL VERANO Personal Comments of Presenting Agency Contractors Submit reports W # � O Engineers Receive & review C Nexgen System Create work orders Field Staff Review & repair + New L Reports Next ) iS Print rU Delete K Save As $ Map '.- Back C Reset New Open �omplete Close Hold Cancel Modified By Dewayne.Burgess M 1222/2025 4:31 PM , showNl 00002 2022-2032 Tank Maintenance Program /Edit clvscn „' Type Pr only Exact Match Operations&Maintenance ®Water/WasteWater Operations *Internal Medium Number Status Actve Account Numbs Started Q DKcnppon ah Hierarchy this project is to capture work associated with the 10-yearTank Maintenance Agreement that Sonomaiank Water executed with Supenc Solutions Inc. start Dale End Dale Budget Expenses: - Project ® 08/30/202212:00 AM ® 08/30/203212:00 AM $ 0.00 $-226,909.83 . scrum, Water Comments No Par=_': Pro;ee 2022-20K Tank Maintenance Progr: 2024 OT Network Penetration Test 2024 sanitary Survey for SCWA. PW5 5r Child Projects +New 2024 SVCSD NPDES compliance Eval "- 2024-2025 Highway 116 slide 2024-2025 Hot springs Water Securr Resource T Units Unit Cos[ Tota'. Cost 61 Attachments +Add k 2024-2025 winter Storm Response WO Employee 443.25 19.912.27 10609a.81 k 20M SUP Projects 1 Emme.Walton 10110114/2024 oll 10 AM k 2025-20W Winter Sturm Prep and R Pre CCT chlorine Sample Line Rd— WO Mi. cost 2 5.088.80 5,088,80 ® Agreement superior(SIGNED) 20220831.pdf Sebastopol Road Well Activabon k Tank Recoat Program Q Total: $ 111,183.61 A Work Order ETD , +Add �b Comments 1 r Number T Date Task T Type T Status T Description T Total Hours Total cost WO-16175 12/22/2025 Tank Work(MECH) Corrective Camplete-Ready... 2024 tank visu... 0 0 0.00 WO-16174 12/22/2025 Tank Work(MECH) Corrective Cemplete-Ready... 2023 tank visu... A 0 0.00 -0Comment WO-161J3 12/2M025 Tank Work(MECH) Corrective Complete -Ready... 2022 tankvisu... 0 o ..on WO-15009 11/04/2025 Tank Work(MECH) Corrective Close Bring insome... .10 21 9,351.33 4 Filter WO-11662 07/10/2025 Collect Sample(... Corrective Close Please toil—a...A 1 220.95 Personal Comments of Presenting Agency GIS Nexgen — GIS Portal • Interactive Asset Visualization • View assets on an integrated map with accurate geospatial data. • Spatial Work Order Management • Create, view, and assign work orders directly from the map interface. • Mobile Integration • Access GIS portal from field devices for on -site work order completion. • Update asset condition and status in real-time. • Capture photos, notes, and inspection data directly at the asset location. Oakmont Tank AQ crew replaced a 16" butterfly isolation valve and the 14" butterfly drain valve at Oakmont tank. Oakmont Tank Conduit installed at tank site for new security cameras. Grant funding has provided for installations at each site. New security fencing is also being installed Eldridge Tank Eldridge tank was taken offline to allow for maintenance through our 10-year tank maintenance program. During that time vent hoods were replaced on each tank. Community Resilience + Economic Security 211 Sonoma is the Lifeline That Connects Us All City of Rohnert Park City Council Presentation 02.10.2026 rp.1� UNITED WAY Ave wine Country Resource Connection Network (CIE) Get Connected. Get Help.' Nine Patch Integration IBM Integration Access Sonoma (County CLRS) Open Doors 211 Sonoma Call Center Resource Directory Database Website Outreach Ride United Transportation Access (RUTA) iCarol, Nice inContact, LYFT Real Time Needs Data Community and Demographic Analytics Text Food/Text COMIDA ER + Disaster Readiness Activation, Response, Recovery iCarol, Nice inContact GitHub Twilio Ra way Excel Sheet Special Projects Outreach Ex: Local Immigrant Inclusion and Integration Project Personal Comments of Presenting Agency High Call and Referral Volume 211 Sonoma ✓ Planning And Predictive Insights From 211's Community's Lifeline ✓ Real-time Insights Into Evolving Regional Needs And Informing Service Delivery And Policy Decisions 211 Sonoma handled over 140,000 calls and coordinated more than 157,000 referrals, indicating extensive community engagement. Website Interaction Insights The platform recorded 1.4 million website interactions, highlighting user engagement with critical social resources online. Top Community Needs Housing, income support, food, health care, energy assistance, and legal aid, reflecting community priorities. Data -Driven Community Insights 211 Sonoma's data reveals concentrated needs in specific districts, enabling place -based strategies and equity -driven decisions. Serving Diverse Demographics The system serves a diverse population with a significant portion of callers aged 50 and older, emphasizing tailored outreach. Targeted Place -Based Strategies r Districts 1 and 5 showed the most significant barriers to accessing resources and Districts 3 and 4 showed highest need intensity, emphasizing the importance of geographically focused interventions. Personal Comments of Presenting Agency Get Connected. Get Help. TM FY 2020-2025 Impact Report Engagement Metrics 140,895 calls from residents facing hardship Coordinated 157,449 referrals across agencies 162,418 needs been expressed by callers 201,289 website visitors accessing the 211 Sonoma platform —> 249,113 website searches for services across 6 years 1.40 million exploring detailed resource listings n�nl')IWWAY UNITED Gender, Culture, and Care Metrics —> Major service recipients are female, Latine, and Caucasian —> Callers aged 50 and older account for largest proportion of needs Over 50% did not disclose their age and ethnicity —> 30% did not disclose their gender Personal Comments of Presenting Agency Y UNITED WAY `►p, Wine Country :fol�TiT-�'ii a : pw • :170111r: Personal Comments of Presenting Agency Rohnert Park 211 Contact Data UNITED WAY jFM Y, Wine Country Reporting Period July 1, 2019 - December 31, 2025 ♦ Get Connected. Get Help." Total TeType tal Age Group T e of Contact Contacts Re rrs Is 89273 139123 48.87% Gender Breakdown Most callers identified as female, representing nearly three-quarters of all contacts. 13.98% 1.89% Under 20 18.44% 16.77% 20-29 30-39 40-49 50-99 Nearly one in two callers is between 50-99, highlighting strong use among older residents. Standard I&R Disaster All Crisis '0§ 1% Categories (Mental Health, Suicidal, Domestic Violence) 13% Standard Information & Referral remains core service with disaster -related calls still notable Personal Comments of Presenting Agency Rohnert Park 211 Contact Data n UNITED WAY Reporting Period July 1, 2019 -December 31, 2025 Wine Country Ethnicity 1 4.22% 2.40% 1.15% 0.98% ■ Caucasian ■ Hispanic / Latino ■ Other ■ Multi -ethnic ■ African Ainerican/Black ■ Asian ■ Declined to answer/Did not ask ■ Native American ■ Pacific Islander / Native Hawaiian lemk Get Connected. Get Help.'" The majority of 211 contacts come from individuals identifying as Caucasian (44.26%) and Hispanic/Latino (35.31%), together comprising nearly 80% of all responses. Smaller percentages represent Other (5.12%), Multi -ethnic (4.22%), and African American/Black (4.08%) communities, with additional representation from Asian (2.48%), Native American (L 15%), and Pacific Islander/Native Hawaiian (0.98%) populations. Personal Comments of Presenting Agency Rohnert Park 211 Contact Data Reporting Period July 1, 2019 -December 31, 2025 Contact Needs Data Comparison of Total Contacts vs Total Needs Requested 4000 3762 3500 2581 3000 2362 2500 1844 2000 1500 1000 500 0 1902 1098 1205 84 ■ UNITED WAY Wine Country lemk Get Connected. Get Help. - The comparison between total contacts and total needs requested shows several ■ No. of Contacts ■ No. of Needs clear patterns in community 913 669 551 298 888 57 498 489 ,� c,� o� J •�� c0; \Q�� J 321 179 196 164 153 136 M■ MM MM ��°� A demand. Housing stands out with the largest gap between contacts and needs, suggesting that individuals seeking housing support often require multiple services or face more complex challenges. Income Support/Assistance remains the most frequently accessed category overall, reflecting steady and widespread reliance on financial assistance resources. Personal Comments of Presenting Agency Rohnert Park 211 Contact Data Reporting Period July 11 2019 -December 31, 2025 Sub -Category Needs Data Housing Income Support/Assistance • Rent Payment • VITA Programs • Assistance • Undesigned • • Homeless Temporary • Shelter Financial • • Low Income Assistance Rental Housing • AARP Tax Aide • • Transitional Programs Housing/Shelter • TANF • Homeless • In Home Supportive Shelter*Women Services Subsidies Food Meals UNITED WAY ivy Wine Country Food Stamps/SNAP Food Pantries Soup Kitchens Food Stamps/SNAP Applications Home Delivered Meals Health Care • Medicaid During pandemic people requested for: • COVID-19 Diagnostic Tests, COVID-19 Immunization Clinics. 4mok Get Connected. Get Help." Legal Services • General Legal aid • Lawyer Referral Services • Municipal Police • Elder Law • Divorce Assistance ersonal Comments of Presenting Agency CONTEXT SETTING 2025 United Way Real County M eas Measuring Self -Sufficiency To Attain A Decent Standard of Living Personal Comments of Presenting Agency What it Takes to Reach the Real Cost Measure 2 adults, one pre-schooler and one school -aged child below RCM in Sonoma County Reds Lost Measure: $114,018 $843000 Wages $0 Suplemental Security Income $2,667 $0 $56 Interest & CaIWORKS Retirement Earned Income Other Income (TANF) Tax Credit (EITC) Income gap to reach RCM $873131 Total average annual income for this household below RCM 1 TOTAL INCOME 11 Personal Comments of Presenting Agency Real Cost Measure Changes as Families Grow Sonoma County $120, 000 , Taxes $90,000 $60, 000 $305000 $0 Transportation Health Care $645732 Misce na eous Food Child Care $ 114,018 $17, 742 $8,748 $14,436 19 752 2 adults 2 adults, 1 pre-schooler, 1 school -aged child $100J 46 $14, 958 $7,740 $11, 868 2 adults, 1 school -aged child, 1 teenager 12 Personal Comments of Presenting Agency An estimated 27% of households fall below the Real Cost Measure in Sonoma County 43,505 estimated households 13 Personal Comments of Presenting Agency 211 Sonoma + Rohnert Park (2019-2025) • Sonoma 8,273 contacts 4 13,123 referrals • 72% female; 28% male • 48.87% of contacts =ages 50-99 (senior - heavy utilization) • Top needs: • Income supports (most frequent) • Housing shows greatest complexity • Ethnicity: • 44.26% Caucasian • 35.31% Hispanic/Latino 4 Bilingual outreach is essential Personal Comments of Presenting Agency Call to Action - Join Us in Scaling What Works! United Way of the Wine Country is investing deeply in modernizing 211 Sonoma. 211 Sonoma is a proven, trusted connector for Rohnert Park families. It strengthens our community's resilience in disasters, builds belonging through culturally responsive access, and helps stabilize household finances —especially for seniors and working families. A deeper partnership between the City and 211 will help us build a community where people not only feel supported in crisis but also have the tools to thrive. Let's build the future of economic security, healing, and community resilience —together. Lisa G. Carreno, President & CEO lisa.carreno@unitedwaywinecountry.org 707.284.7084 unitedwaywinecountry.org 211sonoma.org 15 Personal Comments of Presenting Agency ohnert Park 211 Contact Data Reporting Period July 11 2019 - December 31, 202S Total e�rrAgeGopCnts Reals 9273 139123 Gender Breakdown 13.98% 1.89% 18.44% Under 20-29 30-39 20 Most callers identified as female, representing nearly three-quarters of all contacts. 16.77% n UNITED WAY Wine Country 48.87% 40-49 50-99 Nearly one in two callers is between 50-99, highlighting strong use among older residents. Get Connected. Get HeIp.T'A Type of Contact Standard &R Disaster No I&R All Crisis Categories 13% AM 3% 01% (Mental Health, Suicidal, Domestic Violence) Standard Information & Referral remains core service with disaster -related calls still notable 83% ohnert Park 211 Contact Data Reporting Period July 11 2019 - December 31, 2025 Ethnicity 2.40% 1.15% 0.98% 2.48% 4.W 4.22% ■ Caucasian ■ Hispanic / Latino ■ Other ■ Multi -ethnic n UNITED WAY '4o Wine Country ■ African Ainerican/Black ■ Asian ■ Declined to answer/Did not ask ■ Native American ■ Pacific Islander / Native Hawaiian Get Connected. Get Help.` The majority of 211 contacts come from individuals identifying as Caucasian (44.26%) and Hispanic/Latino (35.31%), together comprising nearly 80% of all responses. Smaller percentages represent Other (5.12%), Multi -ethnic (4.22%), and African American/Black (4.08%) communities, with additional representation from Asian (2.48%), Native American (1.15%), and Pacific Islander/Native Hawaiian � (0.98%) populations. � bd ohnert Park 211 Contact Data Reporting Period July 17 2019 - December 31, 202S Contact Needs Data n UNITED WAY Wine Country Comparison of Total Contacts vs Total Needs Requested ■ No. of Contacts ■ No. of Needs 4000 3 762 3500 2581 3000 2362 2500 1844 190_ 2 1098 2000 1205 913 669 298 1500 SS 1 321 1 �'9 1000 841 888 196 57 , 498 489 500 28 184 164 153 136 0 . �`� �♦� ��e, ��;, o¢, oa• ye, • ♦a• �`5 CIO •o`er � G ♦tea �4 J moo ♦ �`,�♦ � ♦ �,� fie► G♦o Get Connected. Get Help."' The comparison between total contacts and total needs requested shows several clear patterns in community demand. Housing stands out with the largest gap between contacts and needs, suggesting that individuals seeking housing support often require multiple services or face more complex challenges. Income Support/Assistance remains the most frequently accessed category overall, reflecting steady and widespread reliance on financial assistance resources. ohnert Park 211 Contact Data Reporting Period July 17 2019 - December 31, 202S Sub -Category Needs Data Housing • Rent Payment Assistance • Homeless Shelter • Low Income Rental Housing • Transitional Housing/Shelter • Homeless Shelter*Women Income Support/Assistance • VITA Programs • Undesigned Temporary Financial Assistance • AARP Tax Aide Programs • TANF • In Home Supportive Services Subsidies Food Meals n UNITED WAY Wine Country • Food Stamps/SNAP • Food Pantries • Soup Kitchens • Food Stamps/SNAP Applications • Home Delivered Meals Health Care • Medicaid During pandemic people requested for: • COVID- 19 Diagnostic Tests, COVID-19 Immunization Clinics. Get Connected. Get Help."' Legal Services • General Legal aid • Lawyer Referral Services • Municipal Police • Elder Law • Divorce Assistance R""N E Ri rA Rk Item 4.C. U2 t�91[FO Rti}P �ruciarnatiun THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Proclaim FEBRUARY 11, 2026 As 211 DAY IN THE CITY OF ROHNERT PARK Wbereag, 211 is a free, confidential service available 24 hours a day, 7 days a week, that connects individuals and families to essential health and human services, including housing, food, healthcare, transportation, and other critical needs; and Wbereag, the 211 network includes more than 200 agencies nationwide that assist millions of people each year, helping individuals and families access support during times of need; and Wbereag, since 2019, 211 Sonoma County has made 8,273 contacts with Rohnert Park residents and delivered more than 20,000 referrals to essential services, serving as a trusted access point for timely, life -changing assistance; and Wbereag, United Way of the Wine Country stewards 211 Sonoma County, ensuring the service remains responsive, inclusive, and accessible through strong community partnerships and trained specialists who provide multilingual assistance and expert guidance; and Vbereag, during emergencies and disasters, including wildfires, floods, public safety power shutoffs, and public health emergencies, 211 Sonoma County supports the City's response by coordinating accurate and timely information with the Rohnert Park Department of Public Safety, the Emergency Operations Center, and the Sonoma County Department of Emergency Management; and Vbereag, 211 call specialists are recognized disaster responders who assist with rumor control, support individuals with functional or access needs, and help residents remain connected to essential services; and Vhereag, 211 Day is recognized nationwide each year on February 11 as a reminder of the vital role 211 plays in strengthening community resilience and connecting residents to critical services. ,eota, Therefore, be tt Prortatmeb that I, Emily Sanborn, Mayor of the City of Rohnert Park, on behalf of the City Council, do hereby proclaim February 11, 2026 as 211 Day in the City of Rohnert Park, and encourage all residents to learn about and utilize this service by dialing 2-1-1, texting their ZIP code to 898-211, or visiting 211sonoma.org. Dulp aub Regularlp i3roclaimeb this loth day of February 2026. Get Connected. Get Help." YP UNITED WAY Wine Country CITY OF ROHNERT PARK Emily Sanborn, MAYOR Supplemental Item 6 From: _ To: Public Comment Cc: Sanborn, Emilv; Giudice, Gerard; Rodriguez, Samantha; Elward, Jackie; Adams, Susan Subject: Item 6 Public Comments: Public Correction Required Date: Tuesday, February 10, 2026 11:45:22 AM Caution: This email originated outside City of Rohnert Park. Do not click links or attachments unless you know the content is safe. If you are not sure, use the PhishAlert button to verify the message. Dear Mayor Sanborn and Members of the City Council: At the City Council Meeting on January 27, I represented that City Staff had failed to include a detailed 7 page letter regarding the Flock Safety item on the agenda (Item 8.C.) from the Sonoma County Chapter of the ACLU of Northern California. Toward the end of Public Comment on that item, a City Staffer put information on the record (at about 2:20:00 on the recording on the City's website) which roughly said "Mayor, I would like to offer a comment for the record. I have just reviewed the designated inbox for City Council comment which is publiccomment(c Wcity.org and I found 12 Emails received at cutoff which is typically 3 PM which allows us sufficient time to bundle them for the City Council and add into the packet. There was a letter from the NAACP, but there was no letter from the ACLU." It is untrue that there was no letter from the ACLU. What staff did not do was look at messages that were delivered 26 hours prior to the 3 PM Tuesday deadline, but were quarantined by the City's email safety system (Please see Rohnert Park IT Help Desk's ticket #1912 Email Delivery). We are told that "Recipients receive regular notifications of messages in quarantine and have the ability to release messages to their own inboxes and clear them from Quarantine." This should become a regular practice for the publiccomment c&rtccity.org address for City Council meetings Many thanks to Councilmember Adams for her diligence in following up on this item! Since the City impugned my honest words and the integrity of the ACLU of Northern California "on the record" at the January 27 meeting, it is only right that you correct the mistake "on the record" at your meeting tonight. Thank you for attending to this matter. Best Regards, Jim Duffy M Section Jim Duffy NACOLE Certified Practitioner of Oversight (ww mcole.org) he him his Item TA. CITY BILLS/DEMANDS FOR PAYMENT February 10, 2026 Check Number 600019543 - 600019722 Dated. January 13, 2026 - January 26, 2026 1,479,398,57 TOTAL $1,479.398,57 CITY BILLS DEMANDS FOR PAYMENT DATED JANUARY 13 2026 THROUGH JANUARY 26 2026 t7. r,. Lit - CHECK -. NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019543 01/13/2026 BRINK'S INC General Fund Bank & Merchant Fees 1,868.99 600019543 01/13/2026 BRINK'S INC Sewer Utility Fund Bank & Merchant Fees 152.13 600019543 01/13/2026 BRINK'S INC Water Utility Fund Bank & Merchant Fees 152.12 600019544 01/13/2026 ABM SERVICES INC General Fund Maintenance -Janitorial 1,788.74 600019544 01/13/2026 ABM SERVICES INC General Fund Maintenance -Janitorial 5,844.10 600019544 01/13/2026 ABM SERVICES INC General Fund Maintenance -Janitorial 1,445.59 600019544 01/13/2026 ABM SERVICES INC General Fund Maintenance -Janitorial 4,498.08 600019544 01/13/2026 ABM SERVICES INC General Fund Maintenance -Janitorial 2,790.66 600019544 01/13/2026 ABM SERVICES INC General Fund Contract - Outside Services 1,522.50 600019544 01/13/2026 ABM SERVICES INC General Fund Supplies -Janitorial Svs 1,111.49 600019545 01/13/2026 AIR SYSTEMS INC General Fund Repair & Maintenance 826.00 600019546 01/13/2026 HAROLD A. STEUBER INC Sewer Utility Fund Contract - Outside Services 8.00 600019546 01/13/2026 HAROLD A. STEUBER INC General Fund Special Dept Expense 142.20 600019546 01/13/2026 HAROLD A. STEUBER INC General Fund Special Dept Expense 8.00 600019546 01/13/2026 HAROLD A. STEUBER INC General Fund Special Dept Expense 58.95 600019546 01/13/2026 HAROLD A. STEUBER INC General Fund Special Dept Expense 8.00 600019546 01/13/2026 HAROLD A. STEUBER INC General Fund Special Dept Expense 8.00 600019546 01/13/2026 HAROLD A. STEUBER INC General Fund Special Dept Expense 8.00 600019547 01/13/2026 ROWLAND ENTERPRISES General Fund Repair & Maintenance 1,094.00 600019548 01/13/2026 BECK COMMUNICATIONS INC General Fund Contract - Outside Services 625.00 600019549 01/13/2026 BITWARDEN INC Information Technology ISF Software -Security 720.00 600019550 01/13/2026 BODEAN CO. INC General Fund Othr Accrued Liab.-Sales Tax 0.37 600019550 01/13/2026 BODEAN CO. INC General Fund Special Dept Expense (0.37) 600019550 01/13/2026 BODEAN CO. INC General Fund Special Dept Expense 165.34 600019551 01/13/2026 BURKE WILLIAMS & SORENSEN LLP General Fund Professional Legal Fees 2,453.36 600019S52 01/13/2026 ADB ENTERPRISE LLC General Fund Contract - Outside Services 750.00 600019553 01/13/2026 COMPLETE WELDERS SUPPLY Water Utility Fund Special Dept Expense 85.39 600019553 01/13/2026 COMPLETE WELDERS SUPPLY Water Utility Fund Special Dept Expense 20.63 6000195S4 01/13/2026 DAIOHS USA INC General Fund Special Dept Expense S2.S0 600019555 01/13/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 23.00 600019556 01/13/2026 DELTA FIRE & SECURITY INC General Fund Contract - Outside Services 602.00 600019557 01/13/2026 DIESEL EXHAUST SERVICES LLC Fleet Services ISF Fleet Veh Repairs for Parks 841.50 600019558 01/13/2026 ECOLAB INC General Fund Contract - Outside Services 188.75 600019558 01/13/2026 ECOLAB INC General Fund Contract - Outside Services 237.50 600019559 01/13/2026 EUREKA OXYGEN COMPANY INC General Fund Repair & Maintenance 14.95 600019559 01/13/2026 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 477.58 Page 1 of 10 Page 1 of 10 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019559 01/13/2026 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 260.17 600019559 01/13/2026 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 260.17 600019560 01/13/2026 EVELINE URQUHART General Fund Contract Services- Instructors 1,000.35 600019561 01/13/2026 FASTENAL General Fund Supplies -Janitorial Svs 714.20 600019561 01/13/2026 FASTENAL General Fund Supplies -Janitorial Svs 93.35 600019561 01/13/2026 FASTENAL General Fund Supplies -Janitorial Svs 420.21 600019561 01/13/2026 FASTENAL General Fund Supplies -Janitorial Svs 359.76 600019561 01/13/2026 FASTENAL General Fund Supplies -Janitorial Svs 107.01 600019561 01/13/2026 FASTENAL General Fund Supplies -Janitorial Svs 300.00 600019561 01/13/2026 FASTENAL General Fund Supplies -Janitorial Svs 159.79 600019561 01/13/2026 FASTENAL General Fund Special Dept Expense 213.08 600019561 01/13/2026 FASTENAL General Fund Special Dept Expense 33.44 600019561 01/13/2026 FASTENAL General Fund Special Dept Expense 279.50 600019561 01/13/2026 FASTENAL General Fund Special Dept Expense 286.58 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 463.77 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 463.77 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 1,262.50 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 520.00 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 351.45 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 1,005.09 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 351.45 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 259.44 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 259.44 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 313.75 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 113.67 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 113.67 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 113.67 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 355.00 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 365.46 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 365.46 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 148.50 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 113.67 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 148.50 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 643.75 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 259.44 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 259.44 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 767.50 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 355.00 600019562 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Repair & Maintenance 299.97 600019563 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 61.25 600019S63 01/13/2026 FIRST ALARM SECURITIES SERVICES General Fund Contract - Outside Services 75.81 600019564 01/13/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Repair & Maintenance 12.33 600019564 01/13/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Repair & Maintenance 8.76 Page 2 of 10 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019564 01/13/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Repair & Maintenance 109.23 600019564 01/13/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Repair & Maintenance 30.38 600019565 01/13/2026 GRAINGER INC General Fund Equipment Small Office & Tool 38.22 600019565 01/13/2026 GRAINGER INC General Fund Equipment Small Office & Tool 61.94 600019565 01/13/2026 GRAINGER INC General Fund Equipment Small Office & Tool 101.65 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 110.37 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 296.17 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 42.68 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 41.97 60001956E 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 449.26 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 74.56 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 324.23 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 264.26 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 486.06 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 266.16 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 89.84 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 40.26 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 92.68 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 75.02 60001956E 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 339.13 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 568.17 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 89.46 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 55.26 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 64.17 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 84.20 600019565 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 254.56 600019565 01/13/2026 GRAINGER INC General Fund Supplies -Janitorial Svs 54.28 600019565 01/13/2026 GRAINGER INC General Fund Supplies -Janitorial Svs 54.29 600019565 01/13/2026 GRAINGER INC General Fund Supplies -Janitorial Svs 222.13 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 15.90 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 27.08 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 8.54 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 24.36 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 38.77 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 29.27 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 34.98 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 31.71 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 29.31 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 31.04 600019566 01/13/2026 GRAINGER INC General Fund Repair & Maintenance 28.26 600019566 01/13/2026 GRAINGER INC Fleet Services ISF Special Dept Expense 21.35 600019567 01/13/2026 INTERNATIONAL CODE COUNCIL INC General Fund Dues & Subscriptions 405.00 600019S68 01/13/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 2,574.80 Page 3 of 10 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019569 01/13/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 4,512.15 600019570 01/13/2026 JUAN T LOPEZ General Fund Contract - Outside Services 2,131.25 600019571 01/13/2026 KBA DOC SOLUTIONS General Fund Lease -Equipment 862.08 600019572 01/13/2026 METROPOLITAN PLANNING GROUP General Fund Contract - Outside Services 5,185.00 600019573 01/13/2026 MOONLIGHT BPO LLC Sewer Utility Fund Postage & Shipping 155.70 600019573 01/13/2026 MOONLIGHT BPO LLC Water Utility Fund Postage & Shipping 155.70 600019574 01/13/2026 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 241.60 600019574 01/13/2026 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 586.92 600019574 01/13/2026 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 556.87 600019574 01/13/2026 NICK BARBIERI TRUCKING LLC General Fund Inventories - Unleaded 798.60 600019S7S 01/13/2026 OCCU-MED LTD General Fund Recruitment 1,419.35 600019576 01/13/2026 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA General Fund Recruitment 123.00 600019577 01/13/2026 OFFICE DEPOT General Fund Office Expense 289.00 600019577 01/13/2026 OFFICE DEPOT General Fund Office Expense 35.56 600019578 01/13/2026 OWEN EQUIPMENT Water Utility Fund Repair & Maintenance 825.37 600019579 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 14,099.30 600019579 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,367.67 600019579 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 513.22 600019579 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 1,721.22 600019579 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,193.50 600019579 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Debt -Principal 3,505.36 600019580 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 13,456.98 600019581 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 441.42 600019581 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 443.09 600019581 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 2,398.73 600019581 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,587.19 600019582 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,110.69 600019582 01/13/2026 PACIFIC GAS & ELECTRIC General Fund Utility -Electric 3,019.19 600019582 01/13/2026 PACIFIC GAS & ELECTRIC Sewer Utility Fund Utility -Electric 15,008.37 600019582 01/13/2026 PACIFIC GAS & ELECTRIC Water Utility Fund Utility -Electric 23,044.21 600019583 01/13/2026 PES ENVIRONMENTAL INC Water Utility Fund Contract - Outside Services 595.00 600019584 01/13/2026 CHRISTINA RATCLIFFE General Fund Deposits -Developer 195.00 600019584 01/13/2026 CHRISTINA RATCLIFFE General Fund Other Rev -Developer Deposit (195.00) 600019584 01/13/2026 CHRISTINA RATCLIFFE General Fund Developer Deposit Expense 195.00 600019585 01/13/2026 REDWOOD LOCK INC General Fund Special Dept Expense 416.70 600019585 01/13/2026 REDWOOD LOCK INC Water Utility Fund Special Dept Expense 17.56 600019586 01/13/2026 ROTO-ROOTER General Fund Repair & Maintenance 500.00 600019587 01/13/2026 SHERWIN WILLIAMS General Fund Repair & Maintenance 63.92 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 Page 4 of 10 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 17S.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 17S.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 17S.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 17S.00 600019588 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019S88 01/13/2026 TRI-SIGNAL INTEGRATION INC General Fund Contract - Outside Services 175.00 600019589 01/13/2026 UNSHELTERED FRIENDS OUTREACH General Fund Contract - Outside Services 3,000.00 600019589 01/13/2026 UNSHELTERED FRIENDS OUTREACH General Fund Contract - Outside Services 3,000.00 600019590 01/13/2026 VAN DERMYDEN MAKUS LAW CORPORATION General Liability ISF General Liab Self Insur'd Loss 9,421.95 600019590 01/13/2026 VAN DERMYDEN MAKUS LAW CORPORATION General Liability ISF General Liab Self Insur'd Loss 5,312.00 600019S91 01/13/2026 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Deposits -Developer 2,265.00 600019591 01/13/2026 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Other Rev -Developer Deposit (2,265.00) 600019591 01/13/2026 WHITLOCK & WEINBERGER TRANSPORTATION INC General Fund Developer Deposit Expense 2,265.00 600019592 01/13/2026 WESTERN EXTERMINATOR General Fund Contract - Outside Services 168.41 600019592 01/13/2026 WESTERN EXTERMINATOR General Fund Contract - Outside Services 71.02 600019592 01/13/2026 WESTERN EXTERMINATOR General Fund Contract - Outside Services 168.41 600019592 01/13/2026 WESTERN EXTERMINATOR General Fund Contract - Outside Services 72.98 600019592 01/13/2026 WESTERN EXTERMINATOR General Fund Contract - Outside Services 224.54 600019593 01/15/2026 34TH STREET INC General Liability ISF General Liab Self Insur'd Loss 9,479.99 600019594 01/1S/2026 ABM SERVICES INC General Fund Contract - Outside Services 2,957.50 600019594 01/15/2026 ABM SERVICES INC General Fund Supplies -Janitorial Svs 1,111.49 600019595 01/15/2026 ACCESS CIG LLC General Fund Contract - Outside Services 147.S8 600019596 01/15/2026 ACCURATE FORKLIFT INC Fleet Services ISF Fleet Veh Repairs for SWR 43.56 600019597 01/15/2026 AT&T General Fund Internet & Broadband 129.43 600019598 01/15/2026 AT&T General Fund Communication -Phone 42.84 600019599 01/15/2026 AT&T General Fund Communication -Phone 62.21 600019600 01/15/2026 AT&T General Fund Communication -Phone 31.88 600019601 01/15/2026 AT&T General Fund Communication -Phone 62.21 600019602 01/15/2026 AT&T General Fund Communication -Phone 31.88 600019603 01/15/2026 AT&T General Fund Communication -Phone 92.52 600019604 01/15/2026 AT&T Information Technology ISF Communication -Phone 90.97 60001960S 01/15/2026 AT&T General Fund Communication -Phone 58.82 600019606 01/15/2026 AT&T General Fund Communication -Phone 153.18 600019607 01/15/2026 AT&T General Fund Communication -Phone 62.21 600019608 01/15/2026 AT&T General Fund Communication -Phone 304.81 600019609 01/15/2026 AT&T General Fund Communication -Phone 62.21 600019610 01/15/2026 AT&T General Fund Communication -Phone 90.99 600019611 01/15/2026 AT&T General Fund Communication -Phone 377.83 600019612 01/15/2026 AT&T General Fund Communication -Phone 183.S0 600019613 01/15/2026 AT&T General Fund Communication -Phone 1,381.65 600019614 01/15/2026 AT&T Information Technology ISF Internet & Broadband 9,565.26 Page 5 of 10 CHECK NUMBER 600019615 600019616 600019617 600019618 600019619 600019620 600019621 600019622 600019623 600019624 600019625 600019626 600019627 600019628 600019629 600019630 600019631 600019632 600019633 600019633 600019634 600019634 600019634 600019634 600019635 600019635 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 600019636 CHECK DATE 01/1S/2026 O1/15/2026 O1/15/2026 01/15/2026 O1/1S/2026 01/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 01/15/2026 O1/15/2026 01/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 01/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 O1/15/2026 01/15/2026 01/15/2026 O1/1S/2026 O1/15/2026 01/15/2026 VENDOR NAME AT&T AT&T AT&T AT&T AT&T BARTLEY PUMP PM LLC BAY AREA AIR QUALITY MANAGEMENT BLACK SUN BOILERS INC BURKE WILLIAMS & SORENSEN LLP CITY OF FAIRFIELD ADB ENTERPRISE LLC COMCAST COMCAST COMCAST COMCAST COMCAST COMCAST COMCAST COMCAST BUSINESS COMCAST BUSINESS THE COMMUNITY VOICE/SHAH FAMILY LLC THE COMMUNITY VOICE/SHAH FAMILY LLC THE COMMUNITY VOICE/SHAH FAMILY LLC THE COMMUNITY VOICE/SHAH FAMILY LLC COMPLETE WELDERS SUPPLY COMPLETE WELDERS SUPPLY BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC BUTLER ANIMAL HEALTH HOLDING COMPANY LLC FUND General Fund General Fund General Fund General Fund Information Technology ISF General Fund General Fund General Fund Water Utility Fund General Fund General Fund General Fund General Fund General Fund General Fund Information Technology ISF General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Page 6 of 10 ACCOUNT Communication -Phone Communication -Phone Communication -Phone Communication -Phone Communication -Phone Repair & Maintenance License & Permit Fees Repair & Maintenance Professional Legal Fees Travel and Training Contract - Outside Services Internet & Broadband Internet & Broadband Internet & Broadband Internet & Broadband Internet & Broadband Internet & Broadband Internet & Broadband Internet & Broadband Internet & Broadband Communications -Legal Communications -Legal Communications -Legal Communications -Legal Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible Animal Clinic Non -Eligible AMOUNT 31.88 31.88 62.30 122.85 62.21 1,461.12 296.00 885.00 8,641.36 3,585.00 750.00 42.11 10.73 299.39 250.79 236.31 186.68 186.53 547.88 148.38 680.00 330.00 365.00 435.00 52.52 51.10 28.69 859.46 41.92 225.27 (106.38) 429.87 187.08 106.38 358.25 283.68 135.60 422.46 698.15 928.47 6.01 237.81 248.06 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019636 01/15/2026 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Clinic Non -Eligible 48.27 600019636 01/15/2026 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Clinic Non -Eligible (475.37) 600019637 01/15/2026 CREAMS HEAVY DUTY TOWING Fleet Services ISF Fleet Veh Repairs for Police 150.00 600019638 01/15/2026 NORCAL RENTAL GROUP LLC General Fund Rental -Equipment 3,278.27 600019639 01/15/2026 CYRACOM INTERNATIONAL INC General Fund Contract - Outside Services 117.65 600019640 01/15/2026 DAIOHS USA INC General Fund Special Dept Expense 237.67 600019641 01/15/2026 DANIEL HOEKSTRA Fleet Services ISF Fleet Veh Repairs for Police 216.39 600019642 01/15/2026 DATA TICKET INC General Fund Contract - Outside Services 660.70 600019643 01/15/2026 DC ELECTRIC GROUP INC General Fund Contract - Outside Services 1,128.30 600019644 01/15/2026 DEPT OF JUSTICE General Fund Recruitment 130.00 600019644 01/15/2026 DEPT OF JUSTICE General Fund Contract Services- Instructors 160.00 600019645 01/15/2026 DIGI-KEY CORPORATION General Fund Special Dept Expense 108.87 600019646 01/15/2026 EUREKA OXYGEN COMPANY INC General Fund Special Dept Expense 453.39 600019646 01/15/2026 EUREKA OXYGEN COMPANY INC General Fund Chemicals Aquatic 498.38 600019647 01/15/2026 FASTENAL General Fund Supplies -Janitorial Svs 73.20 600019648 01/15/2026 INVOICE PROCESSING DEPT General Fund Meeting Expense 8.00 600019648 01/15/2026 INVOICE PROCESSING DEPT General Fund Meeting Expense 8.00 600019648 01/15/2026 INVOICE PROCESSING DEPT General Fund Meeting Expense 8.00 600019649 01/15/2026 FEDERAL EXPRESS CORPORATION General Fund Recruitment 10.34 600019650 01/15/2026 FLOCK GROUP INC General Fund Contract - Outside Services 60,000.00 600019651 01/15/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Repair & Maintenance 34.84 600019651 01/15/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Repair & Maintenance 68.85 600019651 01/15/2026 FRIEDMAN'S HOME IMPROVEMENT INC General Fund Repair & Maintenance 31.64 600019652 01/15/2026 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 446.30 6000196S2 01/15/2026 GOLDEN STATE EMERGENCY VEHICLE SERVICE INC Fleet Services ISF Fleet Veh Repairs for Fire 4,909.84 600019653 01/15/2026 GRAINGER INC General Fund Equipment Small Office & Tool 27.44 600019653 01/15/2026 GRAINGER INC General Fund Equipment Small Office & Tool 27.44 600019653 01/15/2026 GRAINGER INC General Fund Equipment Small Office & Tool 51.98 600019653 01/15/2026 GRAINGER INC General Fund Equipment Small Office & Tool 3.31 600019653 01/15/2026 GRAINGER INC Sewer Utility Fund Equipment Small Office & Tool 244.19 600019653 01/15/2026 GRAINGER INC General Fund Repair & Maintenance 57.54 600019653 01/1S/2026 GRAINGER INC General Fund Repair & Maintenance 421.13 600019653 01/15/2026 GRAINGER INC General Fund Repair & Maintenance 71.12 600019653 01/15/2026 GRAINGER INC General Fund Repair & Maintenance 86.87 600019653 01/15/2026 GRAINGER INC General Fund Repair & Maintenance 244.61 600019653 01/15/2026 GRAINGER INC General Fund Repair & Maintenance 55.26 600019653 01/15/2026 GRAINGER INC General Fund Repair & Maintenance 130.78 600019653 01/15/2026 GRAINGER INC General Fund Special Dept Expense 87.91 600019653 01/15/2026 GRAINGER INC General Fund Special Dept Expense 49.19 600019654 01/15/2026 ROBERT J ITO General Fund Contract Services -Instructors 238.88 600019655 01/1S/2026 LEAGUE OF CALIFORNIA CITIES General Fund Dues & Subscriptions 18,545.00 600019656 01/15/2026 LEHR UPFITTERS OPCO LLC General Fund Equipment Small Office & Tool 390.16 600019657 01/1S/2026 LIFE ASSIST INC General Fund Other Exp-First Aid Supplies 97.28 Page 7 of 10 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019657 01/15/2026 LIFE ASSIST INC General Fund Other Exp-First Aid Supplies 3,902.69 600019658 01/15/2026 MILLER MENDEL INC General Fund Software Lic. & Subscriptions 8.04 600019658 01/15/2026 MILLER MENDEL INC General Fund Dues & Subscriptions 9.00 600019658 01/15/2026 MILLER MENDEL INC General Fund Dues & Subscriptions 45.00 600019658 01/15/2026 MILLER MENDEL INC General Fund Dues & Subscriptions 1.00 600019659 01/15/2026 MOVEMENT LAB-BERNADETTE ALVERIO General Fund Unearned -Reid Outside Evnt 22,148.00 600019659 01/15/2026 MOVEMENT LAB-BERNADETTE ALVERIO General Fund Program Revenue -Box Office (2,214,80) 600019660 01/15/2026 SANTA ROSA AUTO PARTS Fleet Services ISF Special Dept Expense 39.16 600019661 01/15/2026 NICK BARBIERI TRUCKING LLC General Fund Fuel 691.94 600019661 01/15/2026 NICK BARBIERI TRUCKING LLC General Fund Fuel 629.96 600019661 01/15/2026 NICK BARBIERI TRUCKING LLC General Fund Fuel 703.40 600019661 01/15/2026 NICK BARBIERI TRUCKING LLC General Fund Fuel 488.25 600019661 01/15/2026 NICK BARBIERI TRUCKING LLC General Fund Fuel 673.71 600019661 01/15/2026 NICK BARBIERI TRUCKING LLC General Fund Fuel 575.04 600019662 01/15/2026 OCCU-MED LTD General Fund Recruitment 200.00 600019663 01/15/2026 OFFICE DEPOT General Fund Office Expense 133.85 600019664 01/15/2026 ERIC RADCLIFFE General Fund Travel and Training 1,165.30 600019665 01/15/2026 KEVIN KING General Fund Travel and Training 191.47 600019666 01/15/2026 KIERAN KEANEY General Fund Travel and Training 1,165.30 600019667 01/15/2026 MATTHEW MARTY General Fund Tuition Reimbursement 497.94 600019668 01/15/2026 TREVOR GENTRY General Fund Accounts Payable -Stale Checks 140.00 600019669 01/15/2026 TYLER ROSENTRETER General Fund Travel and Training 477.06 600019670 01/15/2026 PACE SUPPLY Sewer Utility Fund Special Dept Expense (11.86) 600019670 01/15/2026 PACE SUPPLY Sewer Utility Fund Special Dept Expense 592.81 600019671 01/15/2026 PETALUMA PEOPLE SERVICES CENTER General Fund Contract - Outside Services 79,283.00 600019672 01/15/2026 ROTARY CLUB OF ROHNERT PARK-COTATI General Fund Dues & Subscriptions 125.00 600019673 01/15/2026 SANTA ROSA JUNIOR COLLEGE General Fund Travel and Training 6,776.00 600019674 01/15/2026 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform Purchase 1,096.45 600019674 01/15/2026 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform Purchase 751.97 600019674 01/15/2026 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform Purchase 610.50 600019674 01/15/2026 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform Purchase 610.50 600019674 01/15/2026 SANTA ROSA UNIFORM & CAREER APPAREL General Fund Uniform Purchase 641.47 600019675 01/15/2026 SHUMS CODA ASSOCIATES INC General Fund Contract - Outside Services 5,1S0.59 600019675 01/15/2026 SHUMS CODA ASSOCIATES INC General Fund Contract - Outside Services 628.10 600019675 01/15/2026 SHUMS CODA ASSOCIATES INC General Fund Contract - Outside Services 2,112.37 600019675 01/15/2026 SHUMS CODA ASSOCIATES INC General Fund Contract - Outside Services 1,258.95 600019675 01/15/2026 SHUMS CODA ASSOCIATES INC General Fund Contract - Outside Services 180.00 600019676 01/15/2026 SOUTH BAY REGIONAL PUBLIC SAFETY TRAINING General Fund Travel and Training 337.00 600019677 01/15/2026 SOUTHERN TIRE MART LLC Fleet Services ISF Fleet Veh Repairs for PW 594.39 600019677 01/15/2026 SOUTHERN TIRE MART LLC Fleet Services ISF Fleet Veh Repairs for PW 595.74 600019677 01/15/2026 SOUTHERN TIRE MART LLC Fleet Services ISF Fleet Veh Repairs for Streets 287.05 600019677 01/15/2026 SOUTHERN TIRE MART LLC Fleet Services ISF Fleet Veh Repairs for Parks 830.48 600019678 01/15/2026 SYAR INDUSTRIES INC General Fund Special Dept Expense 191.50 Page 8 of 10 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019679 01/15/2026 TRANSUNION General Fund Contract - Outside Services 126.35 600019680 01/15/2026 TRIAD CONSULTING & SYSTEM DESIGN GROUP Sewer CIP Capital Projects 796.25 600019680 01/15/2026 TRIAD CONSULTING & SYSTEM DESIGN GROUP Water CIP Capital Projects 796.25 600019681 01/15/2026 MONARCH LANDSCAPE HOLDINGS LLC General Liability ISF General Liab Minor Claim Damag 2,450.00 600019682 01/15/2026 US BANK General Fund Othr Accrued Liab-P Card 14,422.65 600019683 01/15/2026 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 30.11 600019683 01/15/2026 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 30.11 600019683 01/15/2026 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 33.71 600019683 01/15/2026 VESTIS GROUP INC Fleet Services ISF Hazard Materials 40.00 600019684 01/16/2026 CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA General Fund Contract - Outside Services 15,440.09 60001968E 01/16/2026 CORELOGIC INFORMATION SOLUTIONS INC General Fund Software Lic. & Subscriptions 241.14 600019685 01/16/2026 CORELOGIC INFORMATION SOLUTIONS INC Water Utility Fund Contract - Outside Services 4.83 600019686 01/16/2026 DATA TICKET INC General Fund Contract - Outside Services 154.50 600019687 01/16/2026 DEBORAH YACOBELLIS General Fund Contract - Outside Services 114.00 600019688 01/16/2026 HOMEFIRST OF SANTA CLARA COUNTY General Fund Contract - Outside Services 173,890.98 600019689 01/16/2026 LES SCHWAB TIRE CENTER General Fund Special Dept Expense 10.95 600019690 01/16/2026 MICHELE GINN General Fund Contract - Outside Services 65.50 600019690 01/16/2026 MICHELE GINN General Fund Contract - Outside Services 2,030.50 600019691 01/16/2026 OFFICE DEPOT General Fund Office Expense 20.84 600019692 01/16/2026 Identity Capital General Fund Permit Building Plan Check 11,174.48 600019692 01/16/2026 Identity Capital General Fund Permit Fire Plan Check 4,022.81 600019693 01/16/2026 PLACEWORKS INC General Fund Contract - Outside Services 1,641.2S 600019694 01/16/2026 CHRISTINA RATCLIFFE General Fund Contract - Outside Services 2,601.25 600019694 01/16/2026 CHRISTINA RATCLIFFE General Fund Contract - Outside Services 1,347.50 600019694 01/16/2026 CHRISTINA RATCLIFFE General Fund Contract - Outside Services 3,022.50 600019694 01/16/2026 CHRISTINA RATCLIFFE General Fund Contract - Outside Services 6,087.50 600019694 01/16/2026 CHRISTINA RATCLIFFE General Fund Contract - Outside Services 6,530.00 600019694 01/16/2026 CHRISTINA RATCLIFFE General Fund Contract - Outside Services 15,624.44 600019695 01/21/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 597.20 600019696 01/21/2026 AT&T MOBILITY General Fund Communications - Routers 1,996.26 600019697 01/21/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 534.20 600019698 01/21/2026 BREUE & RACE CONSULTING ENGINEERS Government CIP Capital Projects 17,140.00 600019699 01/21/2026 VOID -CA BUILDING STANDARDS COMMISSION General Fund Othr Accrued Liab.-Bldg Std-SB 0.00 600019699 01/21/2026 VOID -CA BUILDING STANDARDS COMMISSION General Fund Building Standards SB1473 0.00 600019700 01/21/2026 CA DEPARTMENT OF FORESTRY AND FIRE PROTECTION General Fund Travel and Training 75.00 600019701 01/21/2026 CALWEN INC Enhanced LFP Tax Act (Mesr H) Equipment Small Office & Tool 2,629.92 600019702 01/21/2026 THE COMMUNITY VOICE/SHAH FAMILY LLC Government CIP Capital Projects 1,380.00 600019703 01/21/2026 BUTLER ANIMAL HEALTH HOLDING COMPANY LLC General Fund Animal Clinic Non -Eligible 616.70 600019704 01/21/2026 DC ELECTRIC GROUP INC General Liability ISF General Liab Minor Claim Damag 6,530.00 600019704 01/21/2026 DC ELECTRIC GROUP INC Government CIP Capital Projects 41,970.00 60001970E 01/21/2026 FEDERAL EXPRESS CORPORATION City of Rohnert Park Foundatin Special Dept Expense 10.34 600019706 01/21/2026 FRC INC Government CIP Capital Projects 101,166.85 600019707 01/21/2026 GHD INC Government CIP Non -Capital Projects 19,304.70 Page 9 of 10 CHECK NUMBER CHECK DATE VENDOR NAME FUND ACCOUNT AMOUNT 600019707 01/21/2026 GHD INC Government CIP Non -Capital Projects 27,663.35 600019707 01/21/2026 GHD INC Government CIP Capital Projects 2S,494.85 600019708 01/21/2026 GHILOTTI CONSTRUCTION CO Government CIP Capital Projects 41,500.84 600019708 01/21/2026 GHILOTTI CONSTRUCTION CO Government CIP Capital Projects 378,001.00 600019709 01/21/2026 HINDERLITER DE LLAMAS AND ASSOCIATES General Fund Contract - Outside Services 600.00 600019710 01/21/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 776.65 600019711 01/21/2026 KIMLEY HORN AND ASSOCIATES INC Government CIP Capital Projects 1,714.15 600019712 01/21/2026 MILLER PACIFIC ENGINEERING GROUP INC Government CIP Capital Projects 5,505.34 600019713 01/21/2026 PACIFIC GAS & ELECTRIC General Fund Non -Capital Projects 26.28 600019714 01/21/2026 PETALUMA HEALTH CENTER Graton Mitigation Contracts -Problem Gambling 6,679.29 600019715 01/21/2026 COLLEEN HOLLY HUNT General Fund Contract - Outside Services 4,553.50 600019716 01/21/2026 STRATA AP INC Government CIP Capital Projects 3,783.38 600019716 01/21/2026 STRATA AP INC Government CIP Capital Projects 20,405.98 600019716 01/21/2026 STRATA AP INC Government CIP Capital Projects 1,513.35 600019717 01/21/2026 SUZANNE BONTEMPO General Fund Contract - Outside Services 114.70 600019718 01/21/2026 TEAM GHILOTTI INC Government CIP Capital Projects 26,122.62 600019719 01/21/2026 UNITED RENTALS NORTH AMERICAN INC Government CIP Capital Projects 1,342.00 600019720 01/21/2026 REDACTED RETIREE General Fund Benefit Medical Reimb 863.60 600019721 01/21/2026 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 48.77 600019721 01/21/2026 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 45.17 600019721 01/21/2026 VESTIS GROUP INC Fleet Services ISF Uniform Laundry 45.17 600019721 01/21/2026 VESTIS GROUP INC Fleet Services ISF Hazard Materials 40.00 600019722 01/21/2026 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capital Projects 2,082.25 600019722 01/21/2026 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capital Projects 1,590.25 600019722 01/21/2026 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capital Projects 2,807.50 600019722 01/21/2026 WHITLOCK & WEINBERGER TRANSPORTATION INC Government CIP Capital Projects 3,005.75 1,479,398.57 Page 10 of 10 ` I L-I p IItem 7.13. ,, LIPOAM% MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, January 27, 2026 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Sanborn called the joint regular meeting to order at 5:31 p.m., which was legally noticed on January 22, 2026. Council Present: Emily Sanborn, Mayor Jackie Elward, Vice Mayor (Departed at 7:55 p.m.) Susan H. Adams, Councilmember Gerard Giudice, Councilmember Samantha Rodriguez, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Director of Finance Howze, Director of Community Services Bagley, Interim Director of Public Safety Mattos, Acting Director of Public Works Hendersen, Director of Human Resources Cannon, Fire Marshal Hall, Fire Inspector Heaton, Senior Planner Pickett, Interim Building Official Daubs, Information Systems Operations Manager Cotter, and City Clerk Sylvia Lopez Cuevas. 2. READING OF THE LAND ACKNOWLEDGMENT Recited by Mayor Sanborn. 3. PLEDGE OF ALLEGIANCE Led by Mayor Sanborn. 4. PRESENTATIONS A. Mayor's Proclamation: Proclaiming January 19, 2025 as Martin Luther King, Jr. Day. Mayor Sanborn read the proclamation and encouraged all to celebrate and reflect upon the culture, heritage, and contributions of African Americans to our nation, state, and city. PUBLIC COMMENTS: Peter Alexander and Nick Mitrick spoke about this item. 5. DEPARTMENT HEAD BRIEFINGS A. School Resource Officer and Department of Public Safety Staffmg Update by Interim Director of Public Safety Mattos. Chief Mattos provided an overview of the Department staffing and retention conditions, including why the School Resource Officer is now on patrol duty and not stationed at the schools full time. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 27, 2026 RPFA/CDC Successor Agency Page 2 of 6 PUBLIC COMMENTS: Heather Ramme, one unidentified speaker and Peter Alexander spoke about this item. 6. PUBLIC COMMENTS Nick Mitrick spoke about an incident and policy activity at his home on January 6. Jim Duffy requested an update on the Independent Police Auditor progress. Caryl Sherman spoke about the City's Animal Shelter and thanked the city for their work. Peter Alexander spoke about the nurse strike and their careers, Jeffrey Epstein, holocaust, Gavin Newsome and vaccines. Councilmember Giudice stepped away from the dais at 6:56 p.m. and returned at 6:57 p.m. 7. CONSENT CALENDAR TA Acceptance of Reports from Finance Department: 1. City Bills/Demands for Payment dated December 30, 2025 through January 12, 2026 2. Successor Agency Cash Report for December 2025 3. City Cash Report for December 2025 7.13 Approval of City Council/RPFA/Successor Agency Joint Regular Meeting Minutes for January 13, 2026 TC Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed 7.1) Waive Second Reading of, and Adopt Ordinance No. 991, an Ordinance of the City Council of the City of Rohnert Park, Making Revisions to Rohnert Mark Municipal Code Titles 1 (General Provisions), 16 (Subdivisions), and 17 (Zoning) of the Rohnert Park Municipal Code (RPCM) to (1) Implement Housing Element Programs and Ensure Consistency with State Law; (2) Reorganize Sections of the Code for Ease of Use; (3) Implement the Regional Transit -Oriented Communities Policy; and (4) Make Minor Amendments, Clarifications and Other Conforming Revisions (CEQA Status: Consistent with the Negative Declaration for the Housing Element; Exempt from CEQA under Government Code Section 65583(c), Public Resources Code Section 21080.17, and CEQA Guidelines Section 15061(b)(3)) TE By Minute Order, Appoint Cotati Mayor Sylvia Lemus as the primary representative to the Sonoma County Homelessness Coalition, with Rohnert Park Vice Mayor Jackie Elward serving as the alternate, for a term expiring in February 2027 TF By Minute Order, Authorize the Purchase of Two (2) F-350 Light Duty Dump Trucks for Public Works in an amount not to exceed $190,000 and Authorize the City Manager to Execute Purchasing Documents 7.G Adopt Resolution 2026-010 Authorizing the City Manager to Create a New Capital Improvement Program Project for the Benicia Park Concession Stand Renovation Project (Proposed Project No. CIP2608), Accept a New Scoreboard and Associated Control Equipment Donation from Rohnert Park Cal Ripken to Benefit the City of Rohnert Park, Authorize Budget Amendments to Transfer $315,000 from the General Liability Internal Service Fund F2350, and to Record the Donation (This City of Rohnert Park Joint Regular Meeting Minutes for City Council January 27, 2026 RPFA/CDC Successor Agency Page 3 of 6 Project is exempt from the requirements of CEQA pursuant to Sections 15301 and 15302 and 14 Cal. Code Regs. §§15301, 15302) ACTION: Moved/seconded (Adams/Rodriguez) to approve the consent calendar. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. 8. REGULAR ITEMS A. PUBLIC HEARING (Noticed January 16 and January 23, 2026): Consider Waiving the Second Reading and Adopting Ordinance No. 990, an Ordinance of the City Council of the City of Rohnert Park, Amending Ordinance No. 989 to Add Findings for the Adoption of California Building Standards Code — Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and O. Fire Marshall Hall and Acting Building Official Daubs presented this item. Recommended Action(s): Conduct a Public Hearing and Waive the Second Reading of and Adopt Ordinance No. 990, an Ordinance of the City Council of the City of Rohnert Park, Amending Ordinance No. 989 to Add Findings for the Adoption of California Building Standards Code - Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and O. Public Hearing Opened: 7:00 p.m. PUBLIC COMMENTS: None. Public Hearing Closed: 7:00 p.m. ACTION: Moved/seconded (Giudice/Rodriguez) to waive the second reading and adopt Ordinance No. 990. Title read by Councilmember Giudice. Motion carried by the following unanimous 5-0-0-0 roll call vote: AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES: None, ABSENT: None, ABSTAINS: None. Vice Mayor Elward left the dais at 7:02 p.m. and returned to the dais at 7:05 p.m. B. Consider Waiving the Second Reading of and Adopting Ordinance No. 992, Amending the Zoning District on Multiple Properties at 5435 Snyder Lane from Commercial Office to High Density Residential Consistent with the 2023-2031 Housing Element Adequate Sites Program. Senior Planner Pickett presented this item. Recommended Action(s): Waive the Second Reading of, and Adopt Ordinance No. 992, an Ordinance of the City Council of the City of Rohnert Park, Amending the City of Rohnert Park Zoning Map for Multiple Parcels Located at 5435 Snyder Lane (APNS: 158-320-001; 158-320-002; 158-320-003; 158-320-004; 158-320-005; 158-320-006; 158-320-009; 158- City of Rohnert Park Joint Regular Meeting Minutes for City Council January 27, 2026 RPFA/CDC Successor Agency Page 4 of 6 320-010; 158-320-011) from the Commercial Office (C-O) Zoning District to the High Density Residential (R-H) Zoning District. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Giudice/Adams) to waive the second reading and adopt Ordinance No. 992. Title read by Councilmember Giudice. Motion carried by the following 3-1-1-0 roll call vote: AYES: Adams, Giudice, and Sanborn, NOES: Rodriguez, ABSENT: None, ABSTAINS: Elward. Mayor Sanborn declared a recess at 7:08 p.m. and reconvened the meeting at 7:16 p.m. C. Receive a Presentation Regarding the City's Automated License Plate Reader ALPR System ("Flock"), Discuss whether to adopt a resolution approving an update to the Records Retention Schedule and superseding Resolution 2023-010, and adopt a resolution approving an update to the Records Management Policy and superseding Resolution 2023-011. Interim Director of Public Safety Mattos presented this item. Also presenting was Lily Ho representing Flock Safety. Recommended Action(s): Receive a Presentation Regarding the City's Automated License Plate Reader ALPR System ("Flock"), Discuss whether to adopt a resolution approving an update to the Records Retention Schedule and superseding Resolution 2023-010, and adopt a resolution approving an update to the Records Management Policy and superseding Resolution 2023-011. PUBLIC COMMENTS: Steve Keith, Christopher O'Beness, Anne Marie Hayhes, Paul Libel, Jim Duffy, Stephanie Taffy, Ronnie LB, Alyn Wolves, Michael Titone, and Janelle L. spoke about this item. Vice Mayor Elward departed the meeting at 7:55 p.m. City Clerk Lopez Cuevas stated for the record that she reviewed the City's designated inbox for Council meeting public comments at publiccomment(c�r�,rpcity.org. Twelve (12) email comments were received by 3:00 p.m. and, in accordance with City practice, were included in the agenda packet posted to the City's website prior to the start of the meeting. Two (2) additional emails were received closer to 5:00 p.m. Due to timing constraints, those emails will be included in the agenda packet after the meeting. No letter from the ACLU was received via email prior to the meeting. Any emails received after 5:00 p.m. will be included in the agenda packet the day following the meeting. City Clerk Lopez Cuevas requested an administrative amendment to Resolution 2026-011 to delete "Auto License Plate Reader Data" from Retention Schedule Record No. 101, as this record is now included under Record No. 110 in the Retention Schedule. ACTION: Moved/seconded (Rodriguez/Giudice) to adopt Resolution 2026-011 Approving an Update to the Records Retention Schedule and City of Rohnert Park Joint Regular Meeting Minutes for City Council January 27, 2026 RPFA/CDC Successor Agency Page 5 of 6 Superseding Resolution 2023-010, as administratively amended on the record by the City Clerk, and to adopt Resolution 2026-012 Approving an Update to the Records Management Policy and Superseding Resolution 2023-011. Motion carried by the following unanimous 4-0-1 voice vote: AYES: Adams, Giudice, Rodriguez, and Sanborn, NOES: None, ABSENT: Elward, ABSTAINS: None. D. Consider Supporting Letters of Interest for Appointments Considered at the February 12, 2026 Mayors and Councilmembers Association Board of Directors Meeting and Authorize the Mayor or Designee to Vote on Late Nominations or Alternate Recommendations. City Clerk Lopez Cuevas presented this item. Recommended Action(s): Review and provide direction regarding support for Councilmembers' letters of interest submitted for Mayors and Councilmembers Association appointments. 2. Authorize the Mayor or designee to vote on late nominations or alternate recommendations that may be presented at the February 12, 2026 Mayors and Councilmembers Association meeting. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Adams/Giudice) to nominate David Hagele and Mark Stapp to serve on the Charles M. Schulz Sonoma County Aviation Commission. Motion carried by the following 3-1-1 voice vote: AYES: Adams, Giudice, and Sanborn, NOES: Rodriguez, ABSENT: Elward, ABSTAINS: None. ACTION: Moved/seconded (Adams/Sanborn) to nominate Samantha Rodriguez to serve on the Childcare Planning Council, and authorize the Mayor or designee to vote on late nominations or alternate recommendations made at the February 12, 2026 meeting. Motion carried by the following unanimous 4-0-1 voice vote: AYES: Adams, Giudice, Rodriguez, and Sanborn, NOES: None, ABSENT: Elward, ABSTAINS: None. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments and Reports Under Government Code Section 53232.3(d): • Councilmember Adams reported on the Association of Bay Area Government Executive Board. City of Rohnert Park Joint Regular Meeting Minutes for City Council January 27, 2026 RPFA/CDC Successor Agency Page 6 of 6 • Vice Mayor Elward was not present to report at the Senior Citizens Advisory Commission meeting. • Councilmember Rodriguez reported on the Chamber of Commerce Board of Directors and on the Cotati Rohnert Park Unified School District 2x2x2 Quarterly Meeting. • Mayor Sanborn reported on the Santa Rosa Plain Groundwater Sustainability Agency (GSA) and on the Zero Waste Sonoma Board of Directors Meetings. • Councilmember Giudice reported on the Golden Gate Bridge, Highway & Transportation District Building and Operating Committee, Finance -Auditing Committee & Rules, Policy & Industrial Relations Committee, and the Golden Gate Bridge, Highway & Transportation District Board of Directors Meetings. • Mayor Sanborn and Councilmember Adams reported on the Asian American Pacific Islander Coalition of North Bay (AAPIC) Annual General Meeting. 10. COMMUNICATIONS Councilmember Rodriguez shared information on various city events, including upcoming crab feeds, and invited the public to participate in the community developer meetings related to downtown. Councilmember Adams reminded residents that the City's GoGov application may be used to contact the City regarding various issues. Councilmember Giudice invited the community to participate in the Rotary Club District I cleanup event scheduled for February. Mayor Sanborn reminded the public about Restaurant Week, the availability of free tax preparation services for seniors at the Senior Center, and encouraged participation in the community survey, which remains open through the end of June. Mayor Sanborn thanked City staff for their continued efforts in supporting community engagement. City Manager Piedra informed the Council that the developer will create a website providing information about downtown. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA Councilmember Adams requested an agenda item to discuss Council appointments from each District to the Community Roundtable. The request was supported by Councilmember Rodriguez. 12. PUBLIC COMMENT None. 13. ADJOURNMENT Mayor Sanborn adjourned the meeting at 9:19 p.m. Sylvia Lopez Cuevas, City Clerk Emily Sanborn, Mayor City of Rohnert Park City of Rohnert Park ITEM NO. 7.C. ,9 Mission Statement �\ We Care for Our Residents by Working Together to Build a ..� Better Communityfor Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: February 10, 2026 Department: Public Safety Submitted By: Tim Mattos, Director of Public Safety Agenda Title: Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. RECOMMENDED ACTIONS: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and 2. By Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. BACKGROUND AND ANALYSIS: On June 25, 2024, the Rohnert Park City Council adopted Resolution 2024-051 Declaring an Emergency Project Pursuant to Public Contract Code Sections 20168 and 22050, Amending the Fiscal Year (FY) 2023-24 Capital Improvement Plan to Add the Public Safety Antenna and Radio System Replacement Project (CIP2412) with a project budget of $1,500,000.00, Approving a budget Amendment to Transfer $1,500,000.00 from Non -Departmental Operating Fund, Equipment Over $5,000 to the new CIP2412 Project, and award the Construction Contract to Dailey -Wells. The City Council is required to review the status of this emergency project at each regular meeting of the City Council and vote to authorize the continuation of Resolution 2024-051 until the emergency action is completed. Staff previously reported that the electrical upgrades were needed at all the City radio antenna sites. The City contracted with CM Taylor, Inc. to complete the electrical work and with Dailey Wells to reinforce the cell tower base at Magnolia Park due to a structural issue. Building permits for this work were secured, and the electrical upgrades at the Pump Station, Fire Station No. 2, and Magnolia Park are now complete. The structural modifications at Magnolia Park have also been successfully finished. The radio antenna replacement and microwave dish installation has been completed; however, staff and Dailey Wells have been monitoring and troubleshooting various issues with the newly installed equipment in dispatch, radio coverage and interference throughout the City. ITEM NO. 7.C. Since the last report presented to the Council on January 27, 2025, Dailey Wells is on site replacing the equipment in Dispatch which includes switching out the consoles, media boxes, and headset jacks with the latest upgraded hardware. Regarding interference, the Federal Communications Commission (FCC) is in response to the City's request to help identify where the interference is originating from. Staff is now waiting on their availability to conduct a site visit. Regarding coverage, with the help of officers reporting issues in the field, Dailey Wells has mapped out the current radio coverage in the City. This can be seen in Attachment A, which shows a lack of radio coverage spanning from A Section to K Section, crossing over Public Safety Main, and all along the eastern boundary of the City. This means when an officer responds to a call in the non -covered area(s), they are unable to call out on their radio or receive incoming radio communications. This in part is related to the development expansion in the eastern portions of the City and the density of housing. Additionally, compared to other cities of similar size the City has very few radio antenna sites and the height of the existing towers are causing limitations on how broad the radio will cast. For both the safety of the officers, and residents of Rohnert Park, staff has continued to work with Dailey Wells to find solutions to the coverage issues and is recommending that the City install two (2) additional radio antenna sites to increase coverage over the City. Staff is first recommending replacing the abandoned radio antenna on the roof of Public Safety Main. The benefits and impacts to coverage by completing this work can be seen in Attachment B. Staff anticipates bringing forth a change order for execution to Dailey Wells existing construction contract at the subsequent City Council meeting for authorization to proceed with the work. The second proposed radio antenna site was specifically identified due to coverage needs along the eastern boundary of the City. This Phase 2 of the Project, consists of constructing a new radio tower at the City's Water Tank 8 Site. This site was selected as it is the tallest point the City has access to and will greatly broaden the needed coverage throughout the K and W sections, today, and as development continues. Staff is working with both the City Attorney on establishing this Phase 2 of the Project, and Dailey Wells on scoping and feasibility, and will continue to provide the Council with a status update in the subsequent progress reports until an action by Council is required execute. Attachment C shows the benefits and impacts to radio coverage with the addition of the two (2) proposed radio antenna sites at Public Safety Main and City Water Tank 8. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act ("CEQA") because it does not qualify as a "project" pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), because it can be seen with certainty that there is no possibility the City's action would cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Public Safety Antenna and Radio System Replacement Project (CIP2412) involves replacement of existing equipment and is categorically exempt from the requirements CEQA pursuant CEQA 2 ITEM NO. 7.C. Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302). STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Presenting this progress report is consistent with the City's values of communication and integrity and the City's strategic priority Goal C "Ensure the effective delivery of public services." OPTIONS CONSIDERED: 1. Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed. 2. No other options were considered as this action is required by law and by Council Resolution 2024-051. FISCAL IMPACT: There is no fiscal impact associated with the progress report. Department Head Approval Date: 1/26 /2026 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 1/27/2026 Attachments: 1. Attachment A- Current Radio Coverage 2. Attachment 13- Added Radio Antenna Site at Public Safety Main 3. Attachment C- Added Radio Antenna Site(s) at Public Safety Main and City Water Tank 8 Site 3 Attachment A- Current Radio Coverage in City of Rohnert Park Shaded Area = Non -coverage Attachment B- Addition of Radio Antenna Site at Public Safety Main Shaded Area= Non -coverage ,ySQr �R i.Z � •� 1 Attachment C - Addition of Radio Antenna Site(s) at Public Safety Main & Water Tank 8 Site Shaded Area= Non -coverage Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: February 10, 2026 Department: Public Works Submitted By: Mark Hendersen, Interim Director of Public Works Prepared By: Eydie Tacata, Senior Public Works Analyst Agenda Title: Adopt a Resolution Designating the City Manager, Director Of Public Works, and Finance Director to Submit Applications to the Federal Emergency Management Agency and the State of California Office of Emergency Services or Any Other Federal or State Agencies as Necessary to Apply for Disaster Assistance or Related Funding, to Accept Funds if Awarded, and to Negotiate and Execute All Related Documents to Support the City's Response, Recovery and Related Actions, and supersede Resolution 2023-028 (This is not a project under California Environmental Quality Act (CEQA)) RECOMMENDED ACTION: Adopt a Resolution Designating the City Manager, Director Of Public Works, and Finance Director to Submit Applications to the Federal Emergency Management Agency and the State of California Office of Emergency Services or Any Other Federal or State Agencies as Necessary to Apply for Disaster Assistance or Related Funding, to Accept Funds if Awarded, and to Negotiate and Execute All Related Documents to Support the City's Response, Recovery and Related Actions. BACKGROUND: In recent years, the City of Rohnert Park has applied for and been a sub -recipient of several federal grants for which CalOES is the main grant recipient. Grants to CalOES through the Hazard Mitigation Grant Program (HMGP) funds from the Federal Emergency Management Agency (FEMA) have funded the City's recently -completed Automated Firewatch Camera System as well as the Water System Well and Tank Site Seismic Retrofit Project, which is in progress. CalOES administers grant funds for sub -recipients and is responsible for ensuring that sub -recipients such as the City comply with Federal and State laws. CalOES has established policies and procedures for their grant administration, and provides forms and templates. CalOES has provided the City with a template resolution for the designation of the City's officials authorized to execute various assurances and agreements. On April 25, 2023, the City passed Resolution No. 2023-028 which designated the City Manager, Assistant City Manager, and Public Works Director as the Authorized Agents for CalOES funding. Since then, however, the Assistant City Manager Position remains vacant. As a result, staff recommends filling that Authorized Agent position with the Finance Director who works on timely management of federal and state funds. 4898-3157-7225 v3 ANALYSIS: City staff recommends that the City Council approve the attached resolution designating the City Manager, Public Works Director and the Finance Director as authorized agents to execute applications, assurances and agreements on behalf of the City for disaster assistance and grant programs administered by CalOES. This resolution is required for the City to receive grant reimbursements for the Project. Exhibit A of the Resolution is CalOES Form 130, which is also required by CalOES. ENVIRONMENTAL REVIEW: While the projects funded by Federal grants are typically subject to environmental review through both the National Environmental Policy Act (NEPA) as well as the California Environmental Quality Act (CEQA), designating agency officials authorized to execute various assurances and agreements related to financial assistance does not constitute a project subject to environmental review under CEQA because it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. (14 CCR § 15378; Cal. Pub. Res. Code § 21065.) Furthermore, this activity is not a project because it is a continuing administrative or maintenance activity or an organizational activity of government that will not result in the direct or indirect physical changes in the environment. (§§ 15378(b)(2); (b)(5).) STRATEGIC PLAN AND PRIORITY ALIGNMENT: The recommended action is consistent with the Rohnert Park City Council priority of "Emergency Management" and the Council broad goal of supporting "Planning and Infrastructure" by implementing CalOES procedures to comply with requirements for Federal grants that provide significant funds for emergency preparedness and infrastructure resiliency proj ects. OPTIONS CONSIDERED: (1) Recommended Action: Approve Resolution Designating the City Manager, Director Of Public Works, and Finance Director to Submit Applications to the Federal Emergency Management Agency and the State of California Office of Emergency Services or Any Other Federal or State Agencies as Necessary to Apply for Disaster Assistance or Related Funding, to Accept Funds if Awarded, and to Negotiate and Execute All Related Documents to Support the City's Response, Recovery and Related Actions. (2) The City Council may wish to designate other City representatives as the Authorized Agents. Another key City representative could be the Director of Public Safety as this position oversees programs that may be funded through Disaster Financial Assistance and Grant Programs Administered by the State of California Governor's Office of Emergency Services (CalOES). FISCAL IMPACT/FUNDING SOURCE: There is no net fiscal impact to the General Fund from the recommended action. Department Head Approval Date: 01/19/26 Finance Director Approval Date: 01/19/26 City Attorney Approval Date: 01/29/26 City Manager Approval Date: 02/03/26 Attachments: 1. Resolution Designating the City Manager, Director Of Public Works, and Finance Director to Submit Applications to the Federal Emergency Management Agency and the State of California Office of Emergency Services or Any Other Federal or State Agencies as Necessary to Apply for Disaster Assistance or Related Funding, to Accept Funds if Awarded, and to Negotiate and Execute All Related Documents to Support the City's Response, Recovery and Related Actions. 2. Exhibit A to Resolution: CalOES Form 130 4898-3157-7225 v3 RESOLUTION NO.2026-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK DESIGNATING THE CITY MANAGER, DIRECTOR OF PUBLIC WORKS, AND FINANCE DIRECTOR TO SUBMIT APPLICATIONS TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES OR ANY OTHER FEDERAL OR STATE AGENCIES AS NECESSARY TO APPLY FOR DISASTER ASSISTANCE OR RELATED FUNDING, TO ACCEPT FUNDS IF AWARDED, AND TO NEGOTIATE AND EXECUTE ALL RELATED DOCUMENTS TO SUPPORT THE CITY'S RESPONSE, RECOVERY AND RELATED ACTIONS, AND SUPERSEDE RESOLUTION 2023-028 WHEREAS, Section 2.52.050 of the Rohnert Park Municipal Code designates the City Manager as the Director of Emergency Services; and WHEREAS, Section 2.52.060 of the Rohnert Park Municipal Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said city is affected or likely to be affected by a public calamity and; WHEREAS, Section 8558 of the Government Code defines a local emergency as the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city, caused by conditions such as air pollution, fire, flood, storm, epidemic, riot, drought, cyberterrorism, sudden and severe energy shortage, plant or animal infestation or disease, the Governor's warning of an earthquake or volcanic prediction, or an earthquake, or other conditions, other than conditions resulting from a labor controversy, which are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of other political subdivisions to combat, or with respect to regulated energy utilities, a sudden and severe energy shortage requires extraordinary measures beyond the authority vested in the California Public Utilities Commission; and WHEREAS, a public entity established under the laws of the State of California may file an application with the California Governor's Office of Emergency Services for the purpose of obtaining certain federal financial assistance under the Disaster Relief Act (Public Law 93-288) as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act; and WHEREAS, the city may be eligible for federal and/or state financial assistance by means of reimbursement or grant funding from the Federal Emergency Management Agency (FEMA) and the State of California Governor's Office of Emergency Services (CalOES) for disaster aid; and WHEREAS, CalOES requires approval of a resolution designating authorized agents by title to execute various assurances and agreements related to such financial assistance, which must be passed and approved by the city council, and must be updated every three years; and WHEREAS, on April 25, 2023, the City Council of the City of Rohnert Park passed Resolution No. 2023-028 which designated the City Manager, Assistant City Manager, and Public Works Director as the Authorized Agents for disaster financial assistance and grant programs administered by CalOES; and WHEREAS, the position of Assistant City Manager no longer exists, the City now desires to fill the authorized agent position with the Finance Director who works closely to timely manage state and federal funding. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park, that it designates the City Manager, Director of Public Works, and Finance Director as the City's authorized agents to submit applications to state and federal agencies, including without limitation, the State of California Office of Emergency Services, Federal Emergency Management Agency, the U.S. Department of Treasury, for disaster assistance related to the City's response and recovery from any disaster as described in Section 8558 of the Government Code; and BE IT FURTHER RESOLVED, that City Council Resolution 2023-028 is hereby superseded; and BE IT FURTHER RESOLVED, that the CalOES Form 130 included as Exhibit A is hereby approved, and this Resolution shall become effective immediately upon passage and adoption and shall be in effect for three (3) years. DULY AND REGULARLY ADOPTED this 10th day of February, 2026. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachment: Exhibit A CITY OF ROHNERT PARK Emily Sanborn, Mayor ADAMS: GIUDICE: RODRIGUEZ: ELWARD: SANBORN: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2026-013 Page 2 of 2 OES STATE OF CALIFORNIA CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON -STATE AGENCIES OES-FPD-130 (Rev. 10-2022) RECOVERY DIRECTORATE FINANCIAL PROCESSING DIVISION Cal OES ID No: DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Rohnert Park (Governing Body) (Name of Applicant) THAT City Manager OR (Title of Authorized Agent) Director of Public Works OR (Title of Authorized Agent) Finance Director (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the City of Rohnert Park (Name of Applicant) a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following: - Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre -Disaster Mitigation Program (LPDM), under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. - Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968. - National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 1 15-141 - California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.1 1, 8587.12 That the City of Rohnert Park a public entity established under the (Name of Applicant) laws of the State of California, hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Rev. 10-2022 Page 1 of 4 OES-FPD-130 OES STATE OF CALIFORNIA CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON -STATE AGENCIES OES-FPD-130 (Rev. 10-2022) Please check the appropriate box below RECOVERY DIRECTORATE FINANCIAL PROCESSING DIVISION ❑✓ This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval. ❑ This is a disaster/grant specific resolution and is effective for only disaster/grant number(s): Passed and approved this 10 day of February 20 26 Emily Sanborn, Mayor (Name and Title of Governing Body Representative) Susan Hollingsworth Adams, Vice Mayor (Name and Title of Governing Body Representative) Gerard Giudice, Councilmember (Name and Title of Governing Body Representative) Sylvia Lopez Cuevas (Name) City of Rohnert Park (Name of Applicant) CERTIFICATION duly appointed and City Clerk (Title) do hereby certify that the above is a true and correct copy of a resolution passed and approved by the of the City of Rohnert Park on the 10 (Name of Applicant) (Signature) City Council (Governing Body) day of February City Clerk (Title) , 20 26 of Rev. 10-2022 Page 2 of 4 OES-FPD-130 OES STATE OF CALIFORNIA RECOVERY DIRECTORATE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON -STATE AGENCIES OES-FPD-130 (Rev. 10-2022) Cal OES Form 130 Instructions A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted. When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows: Resolution Section: Governing Body: This is the group responsible for appointing and approving the Authorized Agents. Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc. Name of Applicant: The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California. Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor's Office of Emergency Services regarding grants for which they have applied. There are two ways of completing this section: 1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body's signature. 2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes. Rev. 10-2022 Page 3 of 4 OES-FPD-130 OES STATE OF CALIFORNIA RECOVERY DIRECTORATE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON -STATE AGENCIES OES-FPD-130 (Rev. 10-2022) Checking Universal or Disaster -Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution. Governing Body Representative: These are the names and titles of the approving Board Members. Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met. Certification Section: Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution. Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate "Self -Certification." Rev. 10-2022 Page 4 of 4 OES-FPD-130 ITEM NO. 7.E. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: February 10, 2026 Department: Community Services Submitted By: Cindy Bagley, Director of Community Services Agenda Title: Adopt a Resolution Accepting a Donation Valued at $8,810 from the Rohnert Park Pickleball Club and Authorizing a Public Works Budget Amendment for FY 2025-26 to Appropriate Donation Revenue in the Same Amount (This is not a project under California Environmental Quality Act (CEQA)) RECOMMENDED ACTION: Adopt a Resolution accepting a donation valued at $8,810 from the Rohnert Park Pickleball Club for pickleball equipment and cost of reimbursement for materials used to repaint the Sunrise Park courts to permanent pickleball use. The Resolution will also authorize a Public Works budget amendment to appropriate donation revenue in the same amount of $8,810. BACKGROUND: The Sunrise Park tennis and pickleball courts are located at 5301 Snyder Lane. As part of the City's Capital Improvement Program, the Magnolia Park Tennis Court Resurfacing and Sunrise Park Pickleball Court Reconstruction Project (Project No. CIP2307) was developed to reconstruct the Sunrise Park courts to permanently convert them to pickleball courts. Following two bid processes, all bids for the Project exceeded available funding. During the April 15- 16, 2025 Budget Study Sessions, City Council identified a $5.2 million General Fund structural deficit and approved cancellation of the Project. On June 10, 2025, City Council adopted Resolution No. 2025-036 rejecting all bids for the Project and reallocating funds to address operational budget needs. Despite the cancellation of the capital project, Sunrise Park pickleball courts continue to experience heavy recreational use and strong community demand. The purpose of this report is to formally accept and document the donation valued at $8,810 from the Rohnert Park Pickleball Club of six pickleball nets and six sets of poles valued at $4,705, as well as a cash donation of $4,105 to help defray the cost of repainting the existing tennis courts to pickleball courts. ANALYSIS In response to the cancellation of the Sunrise Park Pickleball Court Reconstruction Project, the Public Works Department made immediate repairs to the cracks in May 2025, ahead of the annual Council on Aging's Sonoma County Wine Country Games Pickleball Tournament. The Rohnert Park Pickleball Club was persistent for more improvements similar to those suggested in the Sunrise Park Pickleball Court Reconstruction Project, so they independently raised funds to support limited improvements to the existing courts. 4923-3891-1883 v2 ITEM NO. 7.E. The Pickleball Club purchased and seeks to donate to the City six new pickleball nets and six sets of poles valued at $4,705 (per the purchase receipt). The Club also donated $4,105 in funds to reimburse the City for the purchase of materials required to repaint the existing tennis and pickleball courts. The repainting performed by the Public Works Department removed the tennis court striping and converted the courts to permanent pickleball use by eliminating overlapping lines. Because the City is required to record the value of these donations on the City's accounts, staff recommends authorizing a Public Works budget amendment for FY 2025-26 to appropriate a donation revenue of $8,810. The City's Public Works Department completed the work using City staff in September 2025. The improvements were limited in scope and did not include court reconstruction, subsurface work, or expansion of the facility. ENVIRONMENTAL ANALYSIS: This action is not a project under the California Environmental Quality Act (CEQA) because it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. (14 CCR § 15378; Cal. Pub. Res. Code § 21065.) Alternatively, even if the action were considered a project, it would be categorically exempt from the CEQA environmental review process under CEQA Guidelines Section 15301, "Existing Facilities," which exempts the "minor alteration of existing public ... structures, [and] facilities...." (14 CCR § 15301) because repainting the existing courts involves no expansion of the existing facilities. Furthermore, the common sense exemption (§ 15061(b)(3)) would apply, as it can be seen with certainty that there is no possibility that this action would have a significant effect on the environment. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: This item is in line with the City Council priority of Financial Sustainability and Community Quality of Life. OPTIONS CONSIDERED: 1. Staff Recommendation: Resolution accepting a donation valued at $8,810 from the Rohnert Park Pickleball Club for pickleball court equipment and enhancements and authorizing a Public Works budget amendment for FY 2025-26 to appropriate donation revenue in the same amount of $8,810. 2. Alternative Option: The Council could reject the donations from the Pickleball Club. Doing so would require the City to return the donated equipment and reimburse the Rohnert Park Pickleball Club for expenses already incurred to paint the courts. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The donation of $8,810 in equipment and cash provides the City with enhancements for pickleball enthusiasts. Department Head Approval Date: Finance Approval Date: City Attorney Approval Date: City Manager Approval Date: 12/15/2025 C. Bagley 2/3/2025 B. Howze 2/2/2025 Pallavi (Pallu) M. Vishwanath 2/3/2025 M. Piedra 4923-3891-1883 v2 2 RESOLUTION NO. 2026-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING A DONATION VALUED AT $8,810 FROM THE ROHNERT PARK PICKLEBALL CLUB AND AUTHORIZING A PUBLIC WORKS BUDGET AMENDMENT FOR FY 2025-26 TO APPROPRIATE DONATION REVENUE IN THE SAME AMOUNT WHEREAS; The Sunrise Park Pickleball courts are located at 5301 Snyder Lane; and; WHEREAS, the Magnolia Park Tennis Court Resurfacing and Sunrise Park Pickleball Court Reconstruction Project (CIP No. 2307) was developed as part of the City's Capital Improvement Program to permanently convert the Sunrise Park courts to pickleball use; and WHEREAS, following two bid processes, all bids for the project exceeded available funding, and during the April 15-16, 2025 Budget Study Sessions, the City Council identified a $5.2 million General Fund structural deficit and approved cancellation of the project; and WHEREAS, in response to the cancellation, the Public Works Department completed limited repairs to court cracks in May 2025; and WHEREAS, the Rohnert Park Pickleball Club (the "Club") independently raised funds of $8,810 to provide both equipment and reimbursement for improvements to the existing courts; and WHEREAS, the Club purchased and donated six pickleball nets and six sets of poles valued at $4,705; and WHEREAS, the Club donated $4,105 in funds to reimburse the City for material costs associated with repainting the existing tennis courts to convert them into pickleball courts; and WHEREAS, the Club's donation will be documented as the funding source for the completed improvements, and does not impact the General Fund or revisit the previously cancelled capital project; and WHEREAS, this action is not a project under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21065 and CEQA Guidelines Sections 15378 or, alternatively, categorically exempt under Section 15301 ("Existing Facilities") and Section 15061(b)(3) ("Common Sense") as it can be seen with certainty that there is no possibility that the action would result in a direct or reasonably foreseeable indirect physical change in the environment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and accept the donation from the Rohnert Park Pickleball Club valued at $8,810 for both donated equipment and cost of reimbursement for materials used to repaint and convert the Sunrise Park courts to permanent pickleball use; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby accept the donation from the Rohnert Park Pickleball Club for six pickleball nets and poles valued at $4,705, and cash in the amount of $4,105, for reimbursement of materials used to repaint and convert the Sunrise Park courts to permanent pickleball. BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to appropriate donation revenue in the amount of $8,810 to record the donation revenue and expenditures in accordance with Generally Accepted Accounting Principles (GAAP) to record and pay for pickle ball court and other enhancements. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 10th day of February, 2026. CITY OF ROHNERT PARK Emily Sandborn, Mayor Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A ADAMS: GIUDICE: RODRIGUEZ: ELWARD: SANBORN: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Resolution 2026-014 Page 2 of 2 ITEM NO. 71. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: February 10, 2026 Department: Human Resources and Risk Management Submitted By: Jamie Cannon, Director of Human Resources Prepared By: Jamie Cannon, Director of Human Resources Agenda Title: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Service Employees' International Union — Local 1021 ("SEIU"). RECOMMENDED ACTION: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement (MOA) for the Service Employees' International Union — Local 1021 ("SEIU"). BACKGROUND: The Memorandum of Agreement for the SEIU Unit expired on June 30, 2025. A Letter Agreement, executed on August 26, 2025, extended the terms of the MOA through June 30, 2026. ANALYSIS: Following the MOA extension, the City met with SEIU to extend the term of the agreement and improve the City commitment to affordable health care. These benefits include: • Term: Expiring December 31, 2026 • One-time Monies in the amount of $1,800 • Health Premium Contribution: As of January 1, 2026, for the term of this agreement, the City shall pay 85% of the Kaiser 40 premium. Said contribution shall be applied to all plans. ENVIRONMENTAL ANALYSIS: This item is not a "project" under California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) because it is an administrative activity that will not result in a potentially significant impact to the environment. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This action is consistent with City Council Priority 4: Organization Well Being OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends Adoption of the Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Service Employees' International Union —Local 1021. 2. Alternative: Staff does not recommend an alternative. ITEM NO. 7.F. FISCAL IMPACT/FUNDING SOURCE: The One -Time Monies payment equates to approximately $80,213. The Health Premium Contribution Change equates to approximately $89,298 in annual expense. Code Compliance Approval Date: N/A Department Head Approval Date: January 20, 2026 Finance Approval Date: January 29, 2026 Human Resources Approval Date: January 20, 2026 City Attorney Approval Date: January 27, 2026 City Manager Approval Date: February 3, 2026 Attachments : 1. Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Service Employees' International Union — Local 1021 (SEIU). a. Exhibit A: Letter Agreement to the Memorandum of Agreement for the SEIU Unit. 2 RESOLUTION NO. 2026-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A LETTER AGREEMENT TO THE MEMORANDUM OF AGREEMENT WITH THE SERVICE EMPLOYEES' INTERNATIONAL UNION — LOCAL 1021 (SEIU) WHEREAS; on June 22, 2021, the City Council adopted Resolution No's 2021-062 Approving and adopting a Memorandum of Agreement with the Service Employees' International Union — Local 1021 (SEIU); and WHEREAS, the SEIU Memorandum of Agreement expired on June 30, 2025; and WHEREAS, staff prepared the attached Side Letter Agreement, effective January 1, 2026 to the Memorandum of Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the letter agreement, effective January 1, 2026 to the Memorandum of Agreement with the SEIU, which is attached hereto as Exhibit "A" and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 10h day of February 2026. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A CITY OF ROHNERT PARK Emily Sanborn, Mayor ADAMS: GIUDICE: RODRIGUEZ: ELWARD: SANBORN: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) EXHIBIT A AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE SERVICE EMPLOYEES' INTERNATIONAL UNION, LOCAL 1021 Contract Extension: One -Time Monies and Health Premium Changes The City of Rohnert Park (the "City") and the Service Employees' International Union, Local 1021 ("SEIU") entered into a Memorandum of Agreement effective June 22, 2021 — June 30, 2025 ("MOA"). A Letter Agreement modified the MOA, effective July 1, 2025. The City and SEIU are collectively referred to herein as the "Parties." The City and SEIU have met and conferred in good faith, in accordance with the Meyers- Milias-Brown Act ("MMBA"), concerning the terms and conditions of this Agreement (Contract Extension and One -Time Monies). The specific provisions contained in this Agreement are intended to temporarily supersede any previous agreements, whether oral or written, regarding the matter contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the SEIU in the MOA shall remain in full force and effect. Whereas, Effective January 1, 2026, the following shall apply: Whereas: I. TERM The Memorandum of Agreement between the SEIU and the City shall be in effect from July 1, 2026 through December 31, 2026. II. OFF SALARY SCHEDULE PAYMENT As of the first full pay period that contains January 1, 2026, all actively employed SEIU employees shall be entitled to an Off Salary Schedule Payment in the amount of eighteen hundred dollars ($1,800.00), payable effective February 6, 2026. The Off Salary Schedule Payment is made available to all employees within the SEIU, without exclusions based on non -compliant criteria (e.g.: part-time or temporary status). For Classic Ca1PERS members, the payment shall be reported to Ca1PERS as it is earned across the applicable pay periods in fiscal year 2025-26 and 2026-27. Such reporting shall not exceed six percent (6%) of scheduled salary per fiscal year. III. HEALTH PREMIUM CONTRIBUTION As of January 1, 2026, for the term of this agreement, the City shall pay 85% of the Kaiser 40 premium. Said contribution shall be applied to all plans. Further, the Alternative Benefit (Medical Opt Out) monthly amount shall be increased by 15% (new monthly amount: $460). It is the desire of the City to work with SEIU to build on the current medical benefits structure for future contracts. It is the City's goal to ensure affordable healthcare for all employees. For the City Marcela Piedra, City Manager Date: For SEIU o rena-Orihuela, SEIU President Date: Aaron Burton, SEIU Lead Field Rep Date: k - 'L k - to 2. lc ITEM NO. 7.G. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: February 10, 2026 Department: Human Resources and Risk Management Submitted By: Jamie Cannon, Director of Human Resources Prepared By: Jamie Cannon, Director of Human Resources Agenda Title: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Safety Officers' Association (RPPSOA), the Rohnert Park Public Safety Managers' Association (RPPSMA), the Rohnert Park Employees' Association (RPEA, the Management Unit (MGMT), and the Confidential Unit (CNF) RECOMMENDED ACTION: Adopt a Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Safety Officers' Association (RPPSOA), the Rohnert Park Public Safety Managers' Association (RPPSMA), the Rohnert Park Employees' Association (RPEA, the Management Unit (MGMT), and the Confidential Unit (CNF). BACKGROUND: The current Memorandum of Agreement for all units expired on June 30, 2025. A Letter Agreement, executed on January 13, 2026, extended the terms of the MOA through December 31, 2026. The Letter Agreements included an increase to the City's contribution for Health Benefit Premiums. ANALYSIS: The Letter Agreements, authorized on January 13, 2026, erroneously failed to capture the authorized increase to the City's Medical "Alternate Benefit": 15% increase, equating to an increase of $400 per month to $460 per month. ENVIRONMENTAL ANALYSIS: This item is not a "project" under California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5) because it is an administrative activity that will not result in a potentially significant impact to the environment. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: This action is consistent with City Council Priority 4: Organization Well Being OPTIONS CONSIDERED: ITEM NO. 7.G. 1. Recommended Option: Staff recommends Adoption of the Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Safety Managers' Association (RPPSMA), the Rohnert Park Public Safety Officers' Association (RPPSOA), the Rohnert Park Employees' Association (RPEA), the Management Unit (MGMT), and the Confidential Unit (CNF). 2. Alternative: Staff does not recommend an alternative. FISCAL IMPACT/FUNDING SOURCE: This adjustment has an annual fiscal impact of $25,977. Code Compliance Approval Date: N/A Department Head Approval Date: January 27, 2025 Finance Approval Date: January 29, 2026 Human Resources Approval Date: January 27, 2025 City Attorney Approval Date: January 27, 2025 City Manager Approval Date: Attachments : Resolution Authorizing and Approving a Letter Agreement to the Memorandum of Agreement for the Rohnert Park Public Safety Managers' Association (RPPSMA), the Rohnert Park Public Safety Officers' Association (RPPSOA), the Rohnert Park Employees' Association (RPEA), the Management Unit (MGMT), and the Confidential Unit (CNF) a. Exhibit A: Letter Agreement to the Memorandum of Agreement for the RPEA Unit b. Exhibit B: Letter Agreement to the Memorandum of Agreement for the RPPSOA Unit c. Exhibit C: Letter Agreement to the Memorandum of Agreement for the RPPSMA Unit d. Exhibit D: Letter Agreement to the Memorandum of Agreement for the MGMT Unit e. Exhibit E: Letter Agreement to the Memorandum of Agreement for the CNF Unit 2 RESOLUTION NO. 2026-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A LETTER AGREEMENT TO THE MEMORANDUM OF AGREEMENT WITH THE ROHNERT PARK PUBLIC SAFETY OFFICERS' ASSOCIATION (RPPSOA), THE ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION (RPPSMA), THE ROHNERT PARK EMPLOYEES ASSOCIATION (RPEA), THE MANAGEMENT UNIT (MGMT), AND THE CONFIDENTIAL UNIT (CNF) WHEREAS; the City Council took action, effective January 1, 2026, on various bargaining letter agreements to amend the Health Benefit Premium contributions; and WHEREAS, the Medical "Alternate Benefit" adjustment was omitted via administrative error and a correction is needed; and WHEREAS, staff prepared the attached Side Letter Agreements, effective January 1, 2026 to the various Memorandum of Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the letter agreement, effective January 1, 2026 to the Memorandum of Agreement with the RPEA which is attached hereto as Exhibit "A", to the Memorandum of Agreement with the RPPSOA which is attached hereto as Exhibit "B", to the Memorandum of Agreement with the RPPSMA which is attached hereto as Exhibit "C", to the Certain Terms and Conditions of Employment with the MGMT Unit which is attached hereto as Exhibit "D", to the Certain Terms and Conditions of Employment with the CNF Unit which is attached hereto as Exhibit "E" and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 10t' day of February 2026. ATTEST: Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: Michelle M. Kenyon, City Attorney Attachments: Exhibit A through E CITY OF ROHNERT PARK Emily Sanborn, Mayor ADAMS: GIUDICE: RODRIGUEZ: ELWARD: SANBORN: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) EXHIBIT "A" AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE ROHNERT PARK EMPLOYEES' ASSOCIATION Alternate Health Benefit "Opt Out" Change The City of Rohnert Park (the "City") and the Rohnert Park Employees' Association ("RPEA") entered into a Memorandum of Agreement effective June 8, 2021 - June 30, 2025 ("MOA"). A Letter Agreement modified the MOA, effective July 1, 2025. The City and the RPPSMA are collectively referred to herein as the "Parties." The City and RPEA have met and conferred in good faith, in accordance with the Meyers- Milias-Brown Act ("MMBA"), concerning the terms and conditions of this Agreement (Contract Extension and One -Time Monies). The specific provisions contained in this Agreement are intended to temporarily supersede any previous agreements, whether oral or written, regarding the matter contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPEA in the MOA shall remain in full force and effect. Whereas, Effective January 1, 2026, the following shall apply: To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPEA in the MOA shall remain in full force and effect. Whereas: 6.6 ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $400-460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from " regular rate" calculations. For the City Marcela Piedra, City Manager Date: For the RPEA Jason Sampietro, RPEA President Date: '--7 / _Ir 2 t'Z b EXHIBIT "B" AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE ROHNERT PARK PUBLIC SAFETY OFFICERS' ASSOCIATION Alternate Health Benefit "Opt Out" Change The City of Rohnert Park (the "City") Rohnert Park Public Safety Officers' Association (RPPSOA) entered into a Memorandum of Agreement effective June 8, 2021 — June 30, 2025 ("MOA"). The City and the RPPSOA are collectively referred to herein as the "Parties." The City and RPPSOA have met and conferred in good faith, in accordance with the MMBA, concerning the terms and conditions of this Agreement. The specific provisions contained in this Agreement are intended to supersede any previous agreements, whether oral or written, regarding the matter contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSOA in the MOA shall remain in full force and effect. Whereas, Effective January 1, 2026, the following shall apply: To that end, the Parties agree to the following amendments to the Memorandum of Agreement. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSOA in the MOA shall remain in full force and effect, regardless of contract expiration, until such a time a superseding MOA is negotiated and adopted by the City Council of the City of Rohnert Park. 7.8.b. ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $400- 460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from "regular rate" calculations. For the City Marcela Piedra, City Manager Date For the RPPSOA Jerrod Marshall,, RP�P7 SOA President Date: EXHIBIT "C" AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION Alternate Health Benefit "Opt Out" Change The City of Rohnert Park (the "City") and the Rohnert Park Public Safety Managers' Association ("RPPSMA") entered into a Memorandum of Agreement effective June 22, 2021 — June 30, 2025 ("MOA"). A Letter Agreement modified the MOA, effective July 1, 2025. The City and the RPPSMA are collectively referred to herein as the "Parties." The City and RPPSMA have met and conferred in good faith, in accordance with the Meyers- Milias-Brown Act ("MMBA"), concerning the terms and conditions of this Agreement (Contract Extension: One -Time Monies and Health Premium Changes). The specific provisions contained in this Agreement are intended to temporarily supersede any previous agreements, whether oral or written, regarding the matter contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSMA in the MOA shall remain in full force and effect. Whereas, Effective January 1, 2026, the following shall apply: To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSMA in the MOA shall remain in full force and effect. Whereas: 5.8.c. ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $400- 60 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from " regular rate" calculations. For the City Marcela Piedra, City Manager Date: For the RPPSMA Andrew Smith, RPPSMA President Date: I /i6/t 6 EXHIBIT "D" SIDE LETTER AGREEMENT AMENDING OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY FOR THE MANAGEMENT UNIT Alternate Health Benefit "Opt Out" Change A Resolution of the City Council of the City of Rohnert Park approved and adopted an outline of certain conditions of employment, fringe benefits, and salary for the Management Unit for the period of June 8, 2021 through June 30, 2025. The City and Management Unit subsequently entered into a Letter Agreement, effective July 1, 2025 — June 30, 2026 ("Agreement") modifying certain conditions of employment. To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the Management Unit in the Outline shall remain in full force and effect. Whereas, effective January 1, 2026: 5.7.b. Alternate Benefit Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from "regular rate" calculations. For the City Marcela Piedra, City Manager Date: EXHIBIT "E" SIDE LETTER AGREEMENT AMENDING OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY FOR THE CONFIDENTIAL UNIT Alternate Health Benefit "Opt Out" Change A Resolution of the City Council of the City of Rohnert Park approved and adopted an outline of certain conditions of employment, fringe benefits, and salary for the Confidential (CNF) Unit for the period of June 8, 2021 through June 30, 2025. The City and CNF Unit subsequently entered into a Letter Agreement, effective July 1, 2025 — June 30, 2026 ("Agreement") modifying certain conditions of employment. To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the Confidential Unit in the Outline shall remain in full force and effect. Whereas, effective January 1, 2026: 7.5.b. ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from "regular rate" calculations. For the City Marcela Piedra, City Manager Date: ITEM NO. 8.A. Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: February 10, 2026 Department: Finance Department Submitted By: Betsy Howze, Finance Director Prepared By: Yosselyn Valencia, Finance Manager Agenda Title: Receive the FY 2025-26 Mid -Year Financial Update RECOMMENDED ACTION: Receive the FY 2025-26 Mid -Year Financial Update. BACKGROUND: The City Council adopted the FY 2025-26 Budget on June 10, 2025, setting the framework for the city's financial planning and resource allocation. The Finance Department has prepared a mid -year revenue and expenditure report to track the City's key financial activity in relation to the budget. A presentation at the Council meeting will detail the results of the General Fund, Casino Supplemental Fund, and Water and Sewer Fund operations through January 15, 2026. The presentation will provide insights into revenue trends, expenditures, and any financial challenges encountered, helping to inform future decision -making and adjustments to the budget as necessary. In the City's endeavor to be transparent and accountable to its residents, we invite the public to attend the City Council meeting or view the presentation online. ANALYSIS: The financial information that will be presented includes transactions through January 15, 2026. This date represents the approximate mid -point of the fiscal year that ends June 30th. In order to ensure a comprehensive overview, the reporting period was extended past December 31 st, to include significant transactions that have influenced the operations during the initial six months of the fiscal year. This extension allows for a more accurate assessment of the city's financial performance and the impact of those transactions on our overall financial position. General Fund Revenues At mid -year, General Fund revenue collections are at $23.4 million, or 47.2% of budget. This is mainly due to steady receipts of Property Tax in December, although overall growth has slowed. Over the last couple of years, locally controlled Sales Tax Revenues have been negatively impacted by the economy, business closures, and lack of and uncertainty regarding federal and state resources. This has resulted in revenues coming in below projections or remaining flat. Consistently, there is a two -month lag in receiving sales tax revenue from the State. This is a standard sales tax pattern; the final amounts are accrued at the fiscal year- end. ITEM NO. 8.A. Transient Occupancy Taxes (TOT) are at $1.5 million, or 41.2% received. Although TOT is collected in arrears, reduced tourism and operator compliance continue to be challenges in the collection of this local revenue stream generated by visitors. Interest and Rents are at $2.7 million, or 161.1% received. The revenues accumulated are tracking higher than expected due to a pending re -allocation of interest to other funds. Interest earnings are received in the General Fund and then re -distributed to the other funds based on average cash amounts in each fund. From a long-term financial planning perspective, the potential fiscal impacts of recent business closures, and changes in federal policies, including the imposition of tariffs, and lack oFuncertainty regarding federal resources will need to be closely monitored in FY 2025-26 and as the City develops the FY 2026-27 budget and future fiscal plans. The increase in tariffs will factor in the increase in costs for goods, materials, and equipment. Also, it will affect local economic activity, and place additional pressure on City service delivery, operations and capital project budgets. The uncertainty regarding the availability of federal and state funding may impact the timing, scope, and prioritization of capital projects, requiring ongoing evaluation to support fiscal sustainability and prudent financial management. Expenditures With nearly $6 million in previous budget cuts, overall, General Fund expenditures are on track and are within budgeted amounts, with $28.8 million or 48.9% of the budget spent as of January 15, 2026. Additionally, through mid -January, 51.5% of actual payroll costs have been expensed, which is our largest General Fund cost at 59.3% of the Adopted Budget. The payroll expenditures are running a little higher than budgeted due to labor negotiations costs that have not yet been included in the amended budget. A staff report is forthcoming that will add appropriations to salaries and benefits as authorized in the Side Letter Agreements by the City Council. This will bring the expenditures back in line with budget. As noted, the General Fund is slightly underspent as of January 15. The most significant drivers of the underspending to date are that the following expenditures have not yet been disbursed: • $1,800,000 for the purchase of vehicles and capital equipment • $972,000 to the Information Technology and Fleet Fund to fund services • $616,000 transfer to the Vehicle Replacement Fund Individual department variances will be discussed in more detail during the presentation. Casino Supplemental Casino Supplemental revenue collections stand at $3.1 million, or 34.1% of budget. Supplemental payments are received on a quarterly basis, which results in collections lagging when compared to budget. The last payment for FY 2025-26 is expected in September 2026, which will be accrued at year-end. Casino Supplemental expenditures are at $18.5 million, or 87.9% of budget. Expenditures are running higher than a more normal trend because the approved transfers of $16.7 million to the Casino Infrastructure Reserve are reflected in the first half of the year. Enterprise Funds Water Fund revenue collections stand at $6.7 million, or 45.6% of the budget. The city recently conducted a water rate study, that called for rate increases over the next 5 years. After a public hearing, the rates increases were approved and the new rate schedule was adopted on December 2, 2025. The new rates will be effective for bills rendered after January 1, 2026, and will be used to secure funding for crucial capital projects, maintenance, and operating expenses. 2 ITEM NO. 8.A. Water Operational expenses are at $5.4 million, or 40.6% of budget, primarily due to salary savings from vacant positions, pending contract services, and depreciation expense, which is not recorded until June. Net transfers are at $0.2 million, or 2.2% of the Amended Budget, mainly due to capital projects that are funded as costs are incurred. The Net Transfer's budget was amended to increase appropriations for capital projects that have been rolled forward to FY 2025-26 but have not yet been fully expended. The water capital projects have not yet reached full expenditure, indicating that funds are still available to cover the remaining costs associated with their completion. Sewer Fund revenue collections are at $9.9 million, or 47.7%. This collection rate is trending across residential, multi -family, and commercial accounts. Sewer rates were increased for bills rendered after July 1, 2025, which is having a positive effect on sewer rate revenue. Sewer Operations Expense is at $2.6 million, or 34.9%. This is primarily due to salary savings from vacant positions and depreciation expense, which not recorded until June. Subregional Expense is tracking on budget. Net transfers are at $0.4 million or 3.1% of the Amended Budget mainly due to capital projects that are funded as costs are incurred. The Net Transfer's budget was amended to increase appropriations for capital projects that have been rolled forward to FY 2025-26 but have not yet been fully expended. The sewer capital projects have not yet reached full expenditure, indicating that funds are still available to cover the remaining costs associated with their completion. ENVIRONMENTAL ANALYSIS: This report is not a Project under the California Environmental Quality Act ("CEQA"). STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The recommended action aligns with the City's strategic goals priority of Long -Term Financial Sustainability. The Mid -Year Update is an integral part of this goal. It ensures that the City's financial position is being monitored during the fiscal year, and operation adjustments can be made if necessary. OPTIONS CONSIDERED: N/A FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact to receiving the Mid -Year Report Department Head Approval Date: 02/01/25 City Attorney Approval Date: N/A City Manager Approval Date: 02/05/25 Attachments: 1. FY 2025-26 Mid -Year Financial Update PowerPoint City of Rohnert Perk 1 C) P_ tiOHNERT /'AR ��ALI FORN�� FY 2025-26 Mid -Year Financial Update February 10, 2026 Economic Forecast • Property Taxes Steady but Slow Growth • Sales Tax Projections Remain Flat • Business Closures impacting Sales Tax Revenues • Applebee's, GameStop Amy's Drive Thru (recent examples) • Reduced Tourism, Affecting TOT Revenues • No Federal Funds • Reduced State and Local Resources Loss of Federal and Local Jobs �� • Approved 5 Year Water and Sewer Rate Studies 2 Ultz-101miallito IF\\\\\\\ General Fund Adopted to Amended Budget Changes (s in Million) FY 2025-26 Adopted Budget Amended Budget Change Percent Change Revenues $ 49.5 $ 49.6 $ 0.1 0.2% Expenditures (56.1) (58.9) (2.8) (5.0%) Other Sources/Uses 5.1 5.6 0.5 (10.6%) Addition/(Use) of Reserves $ (1.5) $ (3.7) $ (2.2) General Fund Mid -Year Revenue Comparison ($ in Millions) FY 2025-26 Amended Budget Received as of 01/15/26 Uncollected Percent Received Property Taxes $ 12.8 $ 7.2 $ 5.6 56.0% Sales and Other Taxes 15.0 5.5 9.5 36.9% Transient Occupancy Tax 3.6 1.5 2.1 41.2% Licenses & Permits 2.0 1.2 0.8 61.5% Fines & Forfeitures 0.2 <0.1 0.1 34.2% Interest & Rents 1.7 2.7 (1-0) 161.1% Franchise Fee 3.3 1.2 2.2 34.2% Charges for Services 3.8 0.8 3.0 24.0% Community Services 1.9 1.1 .8 57.0% * <0.1 Counted as 0.0 or 0.1 for rounding purposes 5 General Fund Mid -Year Revenue Comparison ($ in Millions) FY 2025-26 Amended Budget Received as of 01/15/26 Uncollected Percent Received Cost Allocation Revenue $ 2.0 $ 1.0 $ 1.0 50.0% Donations & Misc. 1.0 0.9 0.1 88.6% Grant Revenue 0.4 0.2 0.2 40.5% Revenue Other Agencies 1.1 <0.1 1.1 0.3% Other Revenue 0.8 0.2 0.6 21.5% Total $ 49.6 $ 23.4 $ 26.2 47.2% * <0.1 Counted as 0.0 or 0.1 for rounding purposes 6 General Fund Mid -Year Expenditure Comparison by Department ($ in Million) FY 2025-26 Amended Budget Expended thru 01/15/26 Available to Spend Spent As Percent of Budget Administration $ 5.7 $ 2.7 $ 3.0 47.4% Finance 2.6 1.2 1.4 47.0% Development Svc 10.8 3.4 7.4 31.5% Public Safety 25.4 14.5 10.9 57.1% Animal Services 1.4 0.7 0.7 50.6% Public Works 6.9 3.4 3.5 49.8% Community Services 6.6 3.4 3.2 50.5% Other General Govt (0.5) (0.5) 0.0 103.2% Tota I $ 58.9 $ 28.8 $ 30.1 48.9% City Manager and CIS Contingency City Manager and CIP Contingency have not been used to date. Casino Supplemental Fund Casing Supplemental Mid -Year Summary ($ in Millions) FY 2025-26 Adopted Budget Amended Budget Actuals 01/15/26 Remaining to Collect or Spend Received or Spent Total Revenue $ 9.1 $ 9.1 $ 3.1 $ 6.0 34.1% Operations 0.0 (<0.1) 0.0 <0.0 0.0% Net Transfers (21.0) (21.0) (18.5) (2.5) 87.9% Total Expenses (21.0) (21.0) (18.5) (2.5) 87.9% Net Results $(11.9) $(11.9) $ (15.4) $ (3.5) 128.8% 10 Major Enterprise Funds Water Enterprise Mid -Year Summary ($ in Millions) FY 2025-26 Adopted Budget Amended Budget Actuals 01/15/26 Remaining to Collect or Spend Percent Received or Spent Total Revenue $ 14.8 $ 14.8 $ 6.7 $ 8.1 45.6% Operations 12.8 13.3 5.4 7.9 40.6% Net Transfers 1.2 8.5 0.2 8.3 2.2% Total Expenses 14.0 21.8 5.6 16.2 25.6% Net Results $ 0.8 $ (7.0) $ 1.1 $ (8.1) 12 Sewer Enterprise Mid -Year Summary ($ in Millions) FY 2025-26 Adopted Budget Amended Budget Actuals 01/15/26 Remaining to Collect or Spend Percent Received or Spent Total Revenue $ 20.8 $ 20.8 $ 9.9 $ 10.9 47.7% Operations 7.4 7.5 2.6 4.9 34.9% Subregional Exp 13.2 13.2 6.6 6.6 50.0% Net Transfers 2.4 13.7 0.4 13.3 3.1% Total Expenses 23.0 34.4 9.6 24.8 28.1% Net Results $ (2.2) $(13.6) $ 0.3 $ (13.9)_ 13 - - -ZME - � -- :M • FY 2025-26 Mid -Year Budget Adjustments • FY 2026-27 Budget Development Finance Budget Review In Mid February City Manager Budget Review In Mid March • City Council Study Sessions for the FY 2026-27 Budget April 16thand 17th3pm-7pm • Adoption of GANN Appropriation Limits • June 9, 2026 Budget Hearing (tentative) 14 Mission Statement ITEM NO. 8.13. "We care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow" CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: February 10, 2026 Department: Administration Submitted By: Marcela Piedra, City Manager Prepared By: Paul Carey, Senior Analyst Agenda Title: By Minute Order, Consider Approving the City of Rohnert Park Utility Box Art Program and Authorizing Staff to Implement the Program Including Execution of Agreements with Selected Artists. RECOMMENDED ACTION: By Minute Order, Approve the Rohnert Park Utility Box Art Program and authorize staff to implement the program including execution of agreements with selected artists. BACKGROUND: The Rohnert Park Utility Box Art Program serves as a municipal initiative which converts traffic utility boxes throughout the city into colorful public art installations. The program serves as a strategic plan which combines visual improvement with cultural development for our community. Public infrastructure has become a popular medium for artistic expression throughout multiple cities across the United States. The public art programs of Sonoma, Novato, Windsor, Santa Rosa, Dublin, and Mill Valley have proven successful in both preventing graffiti and building stronger community identity. The programs serve as an affordable method to enhance public art visibility throughout urban areas. The Rohnert Park Utility Box Art Program draws inspiration from proven models to establish an attractive urban environment. Through this program, local artists can display their work on public utility boxes (traffic control boxes owned by the City of Rohnert Park) which will protect infrastructure from graffiti while creating neighborhoods that express creativity and community spirit. The program will ask artists to create original artwork that represents Rohnert Park's distinct character which will transform ordinary utility boxes into iconic landmarks which enhance the everyday experiences of residents and visitors. ANALYSIS: The Rohnert Park Utility Box Art Program functions as a municipal initiative which converts standard public infrastructure into valuable community resources. The program uses public art as an urban development tool to create better communities and fight graffiti while enhancing public spaces. The program delivers more than visual appeal because it demonstrates effective results through quantifiable outcomes. Program Rationale and Benefits. The program fulfills three essential functions which support the City's strategic objectives. 4907-3813-2854 v2 ITEM NO. 8.13. • The program enhances urban beauty through its transformation of Rohnert Park traffic signal boxes into colorful artistic displays which create a more attractive urban environment for residents and visitors. • The program uses public art as its main strategy because research shows that such installations successfully prevent graffiti from occurring. The presence of artistic decorations on surfaces makes it less probable for vandals to target them. The city will save money on maintenance and cleanup expenses through this proactive strategy which will also protect its public areas from deterioration. • The program enables local artists from Rohnert Park and Sonoma County to create artwork that showcases our community's distinct character and historical background and cultural traditions. The artwork will become a symbol of community pride because it presents themes about our parks, local events, and cultural heritage. The city's artistic value increases through public space beautification because it showcases the diverse creative abilities that exist in Rohnert Park. Program Execution and Administration. This City endorsed program runs on a yearly cycle. Artists can submit their work after a public announcement (Notice of Funding Availability) that will lead to an official application period. The City will maintain control over the artwork by utilizing the Parks and Recreation Commission to review all submitted proposals and will have final decision on the chosen artwork. Artists can choose between two project methods which include painting designs or applying vinyl wraps to their work. The program requires artists to use high -quality outdoor -rated materials for their work. Artists who paint boxes must apply a protective clear anti -graffiti coating which will make future maintenance easier. Artists who choose vinyl wraps will handle both the manufacturing process and professional installation of their work. The program allocates up to $2000 per utility box for artist expenses through two payment stages which start with 50% up front at the beginning of the project and 50% after satisfactory completion. The total amount budgeted per year is $30,000, which would paint 15 utility boxes at full funding. The Senior Analyst from the City Manager's office will manage the program and will be the main contact for all program -related questions. The artists' applied anti -graffiti coating serves as the first protective barrier against vandalism, as the City maintains ownership and maintenance duties for the boxes. The program success will be measured through visual impact assessment and project completion numbers and resident feedback and graffiti reduction performance over time. LEGAL FRAMEWORK AND RISK MITIGATION. Staff has worked closely with the City Attorney's Office to ensure that the program adheres to First Amendment requirements and will not create a "public forum" that could lead to legal challenges regarding content. By establishing specific themes and a formal selection process by the Parks and Recreation Commission, the City maintains control over the aesthetic of public infrastructure and ensures that the artwork is government speech. This structure protects the City while ensuring the artwork remains focused on community -aligned topics rather than becoming a platform for unregulated private messaging. Further, selected artists will be required to enter into an agreement with the City acknowledging the City ownership of their artwork on the utility boxes. THEME SELECTION AND COMMUNITY ENGAGEMENT. The thematic direction of the program is designed to be a collaborative process between city leadership and the public: 4907-3813-2854 v2 2 ITEM NO. 8.13. • Commission Oversight: Staff has curated a shortlist of potential themes that reflect Rohnert Park's "Friendly City" identity, local history, and natural environment. • Public Voice: The Parks and Rec Commission will distill the shortlist to three themes; the final theme(s) will be selected through a public engagement process, allowing residents to vote on the concepts they feel best represent the inaugural year of the program. • Artist Compliance: Following the public's choice, the Notice of Funding Availability (NOFA) will require all artist submissions to strictly adhere to the chosen theme to ensure a cohesive visual narrative across the city. TIMELINE. If approved, the effective date of this program will be July 1, 2026 and repeat yearly. The anticipated timeline is as follows: • May 2026: Call for artists; notice of funding opportunity sent. • July 2026: Application period opens. • August 2026: Application period closes. • August - September 2026: Applications are reviewed by the Parks and Rec Commission. Final selections chosen. • September 2026: Artists are notified of their awards. • October 2026 — June 2027: Artists paint the boxes. The City will photograph the completed boxes; artists are also encouraged to provide their own photos. • June 30, 2027: Final Project Completion date. ENVIRONMENTAL ANALYSIS: The proposed Utility Box Art Project is not considered a "project" under the California Environmental Quality Act (CEQA) because it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. (14 CCR § 15378.). Alternatively, even if the action were considered a project, it would be categorically exempt from the CEQA environmental review process under CEQA Guidelines Section 15301, "Existing Facilities," which exempts the "minor alteration of existing public ... structures, [and] facilities..." (14 CCR § 15301.) The painting of the utility boxes is a minor alteration to existing structures and involves no expansion of their footprint or physical dimensions. As such, the project is a beautification program that improves the aesthetics of existing facilities and will have no anticipated environmental impacts. STRATEGIC PLAN AND COUNCIL GOALS/PRIORITIES ALIGNMENT: The Utility Art Program directly supports the City Council's strategic priorities for fiscal year 2025- 2026. This project is a tangible and visible component of the "Focus on infrastructure and beautification" priority, transforming ordinary public infrastructure into vibrant works of art that enhance the streetscape and overall visual appeal of the community. By engaging local artists, this initiative also contributes to the multi -year goal of improving "Community Quality of Life". Public art projects are widely recognized for their ability to foster a sense of place, increase civic pride, and create a more welcoming and aesthetically pleasing environment for residents and visitors alike. 4907-3813-2854 v2 ITEM NO. 8.13. Additionally, by addressing the aesthetics of existing utility infrastructure, the project aligns with the long-term goal of "Planning and Infrastructure," demonstrating a commitment to not only maintaining but also enhancing the City's physical assets in a creative and cost-effective manner. On November 3, 2025, the Rohnert Park Utility Box Art Program was presented to and approved by the Rohnert Park Parks and Recreation Commission. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends approval of the Rohnert Park Utility Box Art Program as outlined in the staff report. This recommendation is based on the program's proven benefits, which align directly with the City Council's strategic priorities of beautification, community quality of life, and infrastructure enhancement. The program provides a cost- effective and highly visible way to deter graffiti, foster a sense of civic pride, and enrich our public spaces with local art. The recommended funding is sourced from the Rohnert Park Foundation, budgeted at $30,000 per year, with a maximum of $2,000 per utility box. This ensures that the program will be implemented without requiring any allocation from the City's General Fund. 2. Option 2: Approve the Rohnert Park Utility Box Art Program with a reduced budget. Under this option, the program's total recommended funding would be lowered from the proposed $30,000 to a number recommended by the City Council, which would result in fewer utility boxes being painted each year. This alternative would limit the program's overall reach and impact, slowing down the beautification and graffiti abatement efforts. While it would still allow the program to move forward, it would not maximize the opportunity presented by the dedicated funding from the Rohnert Park Foundation. 3. Option 3: Do not approve the Rohnert Park Utility Box Art Program. This option would reject the opportunity to implement a program with demonstrated success in other cities. It would prevent the City from leveraging dedicated external funding to enhance our urban landscape and would miss the chance to proactively address graffiti. This would result in the continuation of existing conditions for traffic signal boxes and a missed opportunity to build community pride and support local artists. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The Rohnert Park Utility Box Art Program is structured as an annual program, with its operational cycle running from July through June. The total budget for each fiscal year is recommended at $30,000, with funding provided by the Rohnert Park Foundation. This dedicated funding source ensures that the program does not require an allocation from the City's General Fund. The program's budget is designed to support the beautification of a targeted number of traffic signal boxes each year, with a recommended maximum budget of up to $2,000 per utility box. This amount is intended to cover both artist renderings and material costs. Artists are recommended to receive payment of 50% of their awarded funding upfront, with the remaining 50% disbursed upon the successful completion and final inspection of the art project. This payment structure supports artists while ensuring accountability and project completion. Finance Approval Date: 1/15/2026 City Attorney Approval Date: 1/23/2026 4907-3813-2854 v2 4 ITEM NO. 8.13. City Manager Approval Date: 1/23/2026 Attachments: 1. U01—Program Guidelines with Exhibits —Utility Box Art Program 2. UO2_Presentation, Rohnert Park Utility Box Art Program 3. UO3_Rohnert Park Utility Box Art — 2026 Proposed Themes 4907-3813-2854 v2 5 ROHNERT PARK UTILITY BOX ART PROGRAM PROGRAM GUIDELINES 11Page Table of Contents Program Overview 3 Purpose 9 Program Administration and Funding 4 Artist Eligibility and Application Process 4 Artistic and Technical Guidelines Technical Specifications & Anti -Graffiti Measures 5 Artist Support & Technical Liaison 5 Proiect Timeline Program Success Metrics 6 Utility Box Selection Criteria 6 Point of Contact 7 Disclaimers 7 2 1 P a g e Program Overview The Rohnert Park Utility Box Art Program is a City initiative to transform City -owned traffic utility boxes into vibrant pieces of art, creating a more engaging and beautiful urban landscape. Inspired by the successful programs in neighboring cities like Sonoma, Novato, Windsor, Santa Rosa, Dublin, and Mill Valley, this program aims to foster local creativity, deter graffiti, and add character to our city's neighborhoods. The program is a Rohnert Park City -run program, funded by the Rohnert Park Foundation. Purpose The Rohnert Park Utility Box Art Program reflects the City's clear and powerful goal to use public art as a strategic tool for community building and urban enhancement. It's more than just painting boxes; it is a proven strategy with multiple benefits: • Beautifying the City: The program will transform ordinary infrastructure along major Rohnert Park thoroughfares like the Rohnert Park Expressway into vibrant canvases. This enhances the visual appeal of the city and creates a more welcoming atmosphere for residents and visitors alike. • Deterring Graffiti: By replacing blank surfaces with dedicated public art, the program leverages a highly effective method for graffiti abatement. This reduces cleanup costs for the city and ensures that our public spaces remain clean and respected. • Fostering Local Pride: This initiative provides a platform for local Rohnert Park artists to tell our community's story. By showcasing themes related to our parks, events, and the unique spirit of our city, the art can become a source of community pride and a reflection of our collective identity. • Supporting Local Artists: The program creates meaningful opportunities for local artists, with funding provided directly through the Rohnert Park Foundation. This reinvests in our creative community and highlights the artistic talent right here in the Rohnert Park community. The City's intent with the program is to reflect a diversity of art and painting styles that bring vibrant color and vitality to Rohnert Park's urban landscape by honoring the city's rich multi- cultural heritage or creating images of leisure, inspiration, and beauty. All entries must be an original design and artwork of the entrant. 3 1 P a g e Program Administration and Funding The Rohnert Park Utility Box Art Program is an annual program that operates from July to July. • Funding Source: The Rohnert Park Foundation Program Budget: The total program budget is $30,000 per year, with funding of $2,000 for each of 15 utility boxes. Artist Payment: Artists may apply for up to $2,000 per utility box. Artists will receive 50% of the funding upfront to begin work, and the remaining 50% upon completion of the project. Artist Eligibility and Application Process Any individual artist, artist team, or non-profit organization is eligible to submit an application to the Parks and Recreation Commission. The application process is as follows: • Applicants must complete and submit the official Rohnert Park Utility Box Art Program application. • Proposals must include a detailed project plan, including proposed artwork, materials, budget, and timeline. Additionally, applications must include a short artist statement (2,000 characters max) that describes why the artist is interested in designing a utility box, previous experience (if any) and how the artist believes the art will transform the street and/or enliven the area. • Applicants may state their desired box location (not guaranteed). The City's Parks and Recreation Commission will accept up to 3 location choices. Please rank the specific location with "#1" being the most desired, "#2" being the next, and so forth. The Parks and Recreation Commission will have the final say on all location determinations if the artist is accepted. Please find eligible utility box locations in Exhibit A at the end of this program along with street priorities. • Photos submitted should be taken with a high -resolution camera, with a minimum resolution of 20 megapixels. • Drawings submitted can be either digital drawings or high -resolution scans of physical artwork. All images shall have a minimum resolution of 300 dots per inch (DPI) and be saved in .jpeg or .png format. • Resolution of submitted images shall have a minimum width of 3000 pixels. Because of the size of the boxes, photos will be enlarged quite a bit. • Submitted photos shall be raw image format digital photos that have not been cropped, photoshopped, or enhanced. • Because utility boxes are taller than they are wide, photos should be taken vertically, and drawings should be oriented vertically. Use of a tripod is recommended to avoid blurry photos. • Artwork using a majority of dark colors will not be considered due to the potential of overheating the utility boxes. 4 1 P a g e • Agreement to Public Display. By submitting a proposal, the artist acknowledges and agrees that the accepted artwork, once installed, will be publicly displayed on City - owned property. The artist further grants the City of Rohnert Park and the Rohnert Park Foundation the right to reproduce and use images of the artwork for promotional, educational, and archival purposes related to the program. The artist acknowledges that the artwork is being commissioned as a 'work for hire' for the City of Rohnert Park, and shall be considered government speech. Selected artists must sign a waiver of rights pursuant to the Visual Artists Rights Act (VARA) (17 U.S.C. §§106A and 113(d)) and California Art Preservation Act (CAPA) (Civil Code §§ 987 and 999) and other documents deemed necessary by the City of Rohnert Park. Artistic and Technical Guidelines To ensure the success and longevity of the program, all projects must adhere to the following guidelines: • Art Mediums: Projects may be either a painted design or a vinyl wrap. The choice of medium should be specified in the proposal. Durability: All materials, whether paint or vinyl, must be of high quality and suitable for outdoor use, including resistance to fading, peeling, and graffiti. Content Suitability and Restrictions: All proposed artwork must adhere strictly to the standards in these guidelines. Artists submitting applications should consider that the utility boxes will be viewed by members of the public of all ages. Technical Specifications & Anti -Graffiti Measures Artwork on the utility boxes shall use one of the following methods: 1. Painted Boxes: Artists shall use high -quality, outdoor -rated paint (e.g., acrylic mural paint). The City of Rohnert Park will provide the product number/type of a clear, durable anti -graffiti topcoat, which the artists will be responsible for painting upon project completion to protect the artwork and simplify future maintenance. 2. Vinyl Wraps: Artwork will be digitally reproduced on a durable, UV -resistant vinyl wrap. The artist will manage the fabrication and professional installation of the vinyl wraps. Artist Support & Technical Liaison We understand that there may be questions regarding the technical specifications set forth in this program. For any inquiries regarding material requirements, paint options, or the anti - graffiti process, artists may contact the Senior Analyst, Paul Carey (707) 585-6754 or pcarey@rpcity.org for technical assistance and guidance. 5 1 P a g e Project Timeline The program operates on an annual cycle with the following timeline. • May: Call for artists and notice of funding opportunity. • July: Application period opens. • August: Application period closes. • August - September: The proposals are taken to the Parks and Recreation Commission for selection of up to 15 proposals. • September - October: Artists are notified if their proposal was selected. • October — July of the next year: Artists install and complete the artwork (either paint or vinyl wrap) no later than July. The City will photograph the completed boxes; artists are also encouraged to provide their own photos. Program Success Metrics The success of the Rohnert Park Utility Box Art Program will be measured by its visual impact on the community, the number of utility boxes transformed, and positive feedback from residents. Long-term success will also be evaluated by the durability of the artwork and its effectiveness in reducing graffiti in designated areas. Utility box Selection Criteria The Parks and Recreation Commission will consider the following criteria in determining which applications to select: Artistic Quality and Concepts • Creativity, originality, and aesthetic quality of the proposed artwork. • Visual impact and enhancement of the area from walking and/or driving perspectives. • Compatibility with the existing urban context and the City's aesthetic goals for the specific project area. • Art needs to meet the theme of the year, if any. Artist Qualifications • Artist's experience • Artist's ability to complete the project within the provided timeline Prohibitions • No use of copyrighted or trademarked images. • No plagiarized, stolen, or copied elements from any other source. • Entries must not defame or invade the rights of any living or deceased person. • Artwork should only consist of visual imagery and should not include any words or text. 6 1 P a g e • Paintings shall in no way represent or mimic traffic control devices, such as traffic lights, traffic signs, or signals, or the colors of traffic lights or signs (as per the California Manual on Uniform Traffic Control Devices). • Artists may not paint over box ID numbers, codes, keyholes, meters or handles, or restrict function of or access to the box. • Statutory Compliance: Artwork that contains "obscene" or "harmful matter" as defined by California Penal will be disqualified. • Except for necessary adjustments, paintings shall not differ from the design template approved by the Parks and Recreation Commission. Maintenance and Longevity The traffic control utility boxes remain the exclusive property of the City of the Rohnert Park. Maintenance of all traffic control utility boxes, including those featuring public art, also remains the exclusive responsibility of the City. To ensure the longevity and public appeal of the artwork, a durable anti -graffiti coating (for both vinyl and painted boxes) will be applied by the artist to all completed boxes to deter vandalism. Should artwork be damaged by graffiti, the City's primary course of action will be to contact the original artist for remediation and repair of the affected area. If the artist is unavailable or unable to perform the necessary repair within a reasonable timeframe, the City reserves the right to implement an appropriate corrective measure, which may include spot -repainting the damaged section or, if damage is extensive, painting the entire traffic control box in a neutral solid color, such as grey. Themes The Rohnert Park Parks and Recreation Commission will curate a short list of themes for the public to choose. Upon selection of a theme, City staff will select utility boxes to paint based on the theme. For example, if the theme were "Our Local Schools", staff would prioritize the painting of traffic control boxes in the vicinity of our schools. If the theme is "Watershed Connections", staff would prioritize the painting of traffic control boxes in the vicinity of our creeks and waterways. Point of Contact for the Program The Senior Analyst in the City Manager's office has oversight of the Rohnert Park Utility Box Program and can be contacted at pcarey@rpcity.org orAdminTeam@rpcity.org or (707) 585- 6754. Disclaimers The City reserves the right to decline any and all applications/proposals, or to terminate the display of any artwork at any time, for any reason, as these boxes constitute Government Speech and not a public forum for private expression. 7 1 P a g e The City reserves the right to remove, paint over, or replace any artwork at its sole discretion, at any time, and for any reason (including but not limited to damage, safety concerns, or changes in City policy), without the consent of the artist. 8 1 P a g e EXHIBIT A -City Owned Signalized Intersection Utility Box Locations The following signalized intersections use City owned utility boxes and are available for artwork. Once a theme is selected for the year, will choose a utility box in an area that aligns most with the theme of the year. Location Device Type Theme Golf Course Drive & Labath Avenue Signalized Intersection To be Determined Golf Course Drive & Dowdell Avenue Signalized Intersection To be Determined Golf Course Drive & Redwood Drive Signalized Intersection To be Determined Rohnert Park Expressway & Rancho Signalized Intersection To be Determined Verde Circle Rohnert Park Expressway & Labath Signalized Intersection To be Determined Avenue Rohnert Park Expressway & Redwood Drive Business Park Drive & Casino Redwood Drive & Martin Avenue Signalized Intersection To be Determined Signalized Intersection To be Determined Signalized Intersection To be Determined Redwood Drive & Business Park Drive Signalized Intersection To be Determined Redwood Drive & Commerce Boulevard Signalized Intersection To be Determined Commerce Boulevard & Hunter Drive Signalized Intersection To be Determined Commerce Boulevard & Enterprise Drive Commerce Boulevard &Avram Avenue Signalized Intersection To be Determined Signalized Intersection To be Determined Commerce Boulevard &Alison Avenue Signalized Intersection To be Determined Southwest Boulevard & No Name Street Signalized Intersection To be Determined Southwest Boulevard & Seed Farm Drive Signalized Intersection To be Determined r 4K Southwest Boulevard & Country I r Club Drive Signalized Intersection To be Determined I 1 t r ►-NNW.• A■ 1 � R r V Southwest Boulevard & Camino Signalized Intersection To be Determined :a Colegio i Southwest Boulevard & Snyder Lane Signalized Intersection To be Determined Golf Course Drive & Commerce Boulevard Signalized Intersection To be Determined Golf Course Drive & Roberts Lake Road Signalized Intersection To be Determined Golf Course Drive & Double Tree Drive Signalized Intersection To be Determined Golf Course Drive & Fairway Drive Signalized Intersection To be Determined Golf Course Drive & Country Club k„ Signalized Intersection To be Determined wr+ Drive , Snyder Lane & Eleanor Avenue Signalized Intersection To be Determined Snyder Lane & Keiser Avenue Signalized Intersection To be Determined Snyder Lane & Circulo Grande Signalized Intersection To be Determined Snyder Lane & Camino Corto Signalized Intersection To be Determined Rohnert Park Expressway & Commerce Blvd. Rohnert Park Expressway & State Farm Drive Rohnert Park Expressway & RR Tracks Signalized Intersection To be Determined Signalized Intersection To be Determined Signalized Intersection To be Determined Rohnert Park Expressway & Country Signalized Intersection Club Drive Rohnert Park Expressway & San Signalized Intersection Simeon Drive To be Determined To be Determined Rohnert Park Expressway & Snyder Lane Rohnert Park Expressway & Karrington Road Signalized Intersection Signalized Intersection To be Determined To be Determined Rohnert Park Expressway & Kerry Signalized Intersection Road Rohnert Park Expressway & Knight Signalized Intersection Road To be Determined To be Determined E. Cotati Avenue & Camino Colegio Signalized Intersection To be Determined E. Cotati Avenue & Snyder Lane Signalized Intersection To be Determined E. Cotati Avenue & Bodway Parkway Signalized Intersection To be Determined Utility Box Location Priorities 1. 2026/2027 -West Rohnert Park Utility Boxes 2. 2027/2028 - Commerce Blvd/Southwest Blvd 3. 2028/2029 - Golf Course Dr / Snyder Blvd 4. 2029/2030 - Rohnert Park Expressway / East Cotati Please fill out your 2026/2027 Rohnert Park Utility Box Art Program Application Below: https://forms.office.com/g/VFn BGQ2SKM EXHIBIT C - Artist Liability Waiver and Art Release Waiver of Proprietary Rights under VARA and CAPA for Artwork placed upon Rohnert Port? property AGREEMENT by and between the City of Rohnert Park, California and (Artist) regarding the installation of the Artist's Work of Visual Art at (box location). Through this Agreement, the City of Rohnert Park gives consent, receipt of which is hereby acknowledged by the Artist, for the installation at (box location) of the following work of visual art by the Artist: Title: Size: Medium: Additional description: Authorized Location ("the Work"). The Artist agrees to waive and does hereby waive voluntarily all rights to attribution and integrity with respect to the Work and any and all claims as may arise under the Visual Artists Rights Act of 1990, 17 U.S.C. 991o6A and 113(d) ("VARA"), the California Art Preservation Act (Cal, Civ, Code 99987 and 989)("CAPA"), or any other law, as currently drafted or as may be hereafter amended, that conveys the same or similar rights, with respect to the Work, its display, removal from display, exhibition, installation, conservation, storage, study, alteration and any other activities conducted by the City, its officers, employees, agents, contractors, licensees, successors or assigns. If the Work is incorporated onto a utility box such that the Work cannot be removed from the utility box without physical defacement, mutilation, alternation, distortion, destruction, or other modification (collectively, "Modification") of the Work, artist waives any and all such claims under any law arising out of or against any current or future owners of the site, and its agents, officers and employees, for Modification of the Work. The City has the absolute right to change, modify, destroy, remove, relocate, move, replace, transport, repair or restore the Work, in whole or in part, in City's sole discretion. The City has no obligation to pursue claims against third parties for modifications or damage to the Work done without the City's authorization. However, the City may pursue claims against third parties for modifications or damage or to restore the Work if the work has been modified without the City's authorization. If the City modifies the Artwork without the Artist's consent in a manner that is prejudicial to Artist's reputation, Artist retains the right to disclaim authorship of the Artwork in accordance With 17 U.S.C. 9106A (a)(2), Artist understands the effect of this waiver and hereby acknowledges that ARTIST is surrendering the rights described herein with respect to the Work. This agreement is entered into by the undersigned Artist (hereinafter "Artist") and the City of Rohnert Park and the Rohnert Park Foundation (hereinafter collectively "City"), This Waiver and Release is a condition of participation in the Rohnert Park Utility Box Art Program. Project Identification Detail Information Artist Name Assigned Utility Box Location Approved Stipend Amount I Assumption of Risk and Release of Liability The Artist acknowledges that participation in the Utility Box Art Program involves inherent risks, including but not limited to: working in public spaces, proximity to vehicle and pedestrian traffic, handling paints and chemicals, and working from ladders or lifts. • The Artist confirms they possess the necessary skills, training, and equipment to safely execute the artwork. • The Artist shall be responsible for adhering to all safety regulations, including Wearing appropriate personal protective equipment (PPE) and maintaining a safe Work environment as mandated by the City and CaVOSHA standards. • Waiver: In consideration of the City allowing the Artist to participate in this Program and receive the Stipend, the Artist hereby voluntarily and knowingly assumes all risks associated With the project and forever Waives, releases, and discharges the City of Rohnert Park, the Rohnert Park Foundation, their officers, employees, agents, and volunteers from any and all liability, claims, demands, actions, or causes of action for any personal injury, property damage, or Wrongful death resulting from the Artist's participation in this Program. Art Ownership, License, and Reproduction Rights The Artist retains copyright of their original design, but agrees to the following provisions regarding the physical artwork and its public display: Physical Ownership: The Artist acknowledges that the utility box is City property and that the completed artwork, upon installation, becomes a fixture on public property and is the sole property of the City of Rohnert Park. Public Display: The Artist agrees that the accepted artwork will be publicly displayed on City -owned property, as noted in the Program guidelines. Reproduction Rights (License): The Artist grants the City of Rohnert Park and the Rohnert Park Foundation a perpetual, non- exclusive, irrevocable, worldwide, royalty -free license to use, reproduce, and display photographs or other images of the finished artwork for all non-commercial purposes, including, but not limited to, public relations, archival records, educational materials, and program promotion. The artist Will be credited When feasible. Maintenance and Art RemovaL Acknowledgment The Artist acknowledges and agrees to the following terms regarding the longevity of the artwork; The City retains the absolute right and sole discretion to maintain, alter, remove, or replace the artwork at any time, for any reason (including, but not limited to, utility box maintenance, damage, or graffiti), Without prior consultation or additional compensation to the Artist. The Artist agrees to cooperate With the City in any attempt to remediate graffiti damage, as detailed in the Program's Maintenance and Longevity section. Certification and Acceptance have read and fully understand the terms and conditions of the Rohnert Park Utility Box Art Program and the above Liability Waiver and Art Release. I agree to abide by all Program rules, guidelines, and safety requirements. This Artist Agreement as Exhibit B to the Rohnert Park Utility Box Art Program Guidelines constitutes the full understanding between Artist and the City and supersedes any prior discussions. Any amendments must be in Writing and signed by both parties. Waiver Waiver by a party to this Agreement of any term, condition, or covenant of this Agreement Will not constitute a Waiver of any other term, condition, or covenant. Waiver by a party as to any breach of the provisions of this Agreement Will not constitute a Waiver of any other provision, nor Will it constitute a Waiver of any subsequent breach or violation of any provision of this Agreement. Severability If any provision of this Agreement, or any portion thereof, is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this Agreement. Governing Law This Agreement and all matters relating to it shall be governed by the Laws of the State of California without reference to its choice of laws principles. Venue Venue shall be the appropriate court in Sonoma County, California. IN WITNESS HEREOF, the parties have executed this Agreement on the day of 2026. CITY OF ROHNERT PARK ARTIST Printed Name Signature Title: Position: Phone Number Email: Printed Name Signature EXHIBIT D: Rohnert Park Utility Box Art - 2026 Proposed Themes To ensure a cohesive urban aesthetic, the Parks and Recreation Commission may select up to three themes. The residents will vote on the top theme, using the Parks and Recreation three selections. Artists are encouraged to interpret these themes through their unique style while adhering to the program's core values of inspiration and beauty. Heritage & History Agricultural Heritage: Before the city was developed, the area consisted of ranchlands, dairy farms, and agricultural operations, including the Rohnert family's seed -growing business. An agriculture theme connects directly to the city's origins and the broader heritage of Sonoma County. • Indigenous Roots: Rohnert Park sits on the ancestral homeland of the Coast Miwok and Southern Pomo people, now represented by the Federated Indians of Graton Rancheria. Honoring Indigenous history acknowledges the original stewards of this land and supports the city's values of inclusion and cultural respect. • Mid -Century Modern Vibe: The artistic theme draws inspiration from Rohnert Park's original architectural style and visual aesthetics during its founding period. Designs should utilize geometric patterns and vibrant color palettes reflective of the 1960s and 70s suburban "City of Planned Communities" era. Nature & Environment • Watershed Connections: Rohnert Park sits within the Laguna de Santa Rosa watershed, with Crane Creek and Five Creek shaping parks, trails, and neighborhood design. A watershed theme highlights the city's connection to this regional ecosystem and reflects our commitment to environmental stewardship. • Wildlife in Our Community: From the egrets of the Laguna to the foxes and hawks that traverse our greenbelts, this theme celebrates the diverse fauna that shares our urban space. Art should highlight the beauty of local species and the importance of coexisting with nature. Community & Education • Rhythm of Recreation: The artwork captures the dynamic spirit of Rohnert Park through its depiction of community events, sports teams, playgrounds, and family - oriented activities that define our weekends and evenings. • The Spirit of the Wolf: Taking inspiration from the SSU Seawolves, this theme allows artists to explore the wolf as a local spirit animal —representing community pride, teamwork, and the strength of the "pack" that makes up our city. • Our Local Schools: This theme celebrates the academic journey from kindergarten to high school graduation. Designs may focus on the pursuit of knowledge, the mascot energy of our local schools, and the bright future of our student population. • Parks Make Life Better: A tribute to Rohnert Park's namesake —our extensive park system. This theme focuses on the physical and mental health benefits of our green spaces, emphasizing tranquility, play, and the outdoors. Rohnert Park Utility Box Art Program A Proposal to City Council Paul Carey, SeniorAnalyst City Manager's Office February 5, 2026 DRAFT What is the Utility Box Art Program ? •An initiative to transform city -owned traffic utility boxes into vibrant pieces of art. *Inspired by successful programs in neighboring cities like Sonoma, Novato, Windsor, Santa Rosa, Dublin, and Mill Valley. *Aims to foster local creativity, deter graffiti, and add character to our city's neighborhoods. DRAFT �i. � 1 �•� i ss ��` Rs: I RaRwIV now �\ =1W aof ,s 9 OM 9 i f moans 1 IMONO 1 'ik�A, �� • ti'7i�� Our Purpose: More Than Just Art • Uses public art as a strategic tool with multiple benefits for the community. • Beautify the City • Deter Graffiti • Foster Local Pride • Support Local Artists i x:Xa N - ,�+ M� Z �+ ;� • , blow ;may Ad ' Artist EL-ig-lbi-L-ity & lknntication Proern 0 gnnlication Kenuireme Technical Specifications & Content Guidelines •Art Mediums: Painted designs or vinyl wraps are accepted. •Durability: Materials must be high -quality and suitable for outdoor use, resistant to fading, peeling, and graffiti. •Anti -Graffiti Measures: The City will provide the product number/type of anti -graffiti top coat for the artists to purchase.. •Content: Designs using a majority of dark colors will not be considered to prevent overheating. BRA Prohibitions • No use of copyrighted or trademarked images. • No text or words. • No plagiarized, stolen, or copied elements from any other source. • Not defame or invade the rights of any living or deceased person. • Can't mimic traffic control (as per the California MUTCD). • Not paint over box ID numbers, codes, keyholes, meters or handles, or restrict function of or access to the box. • Statutory Compliance: Artwork must not contain "harmful matter" as defined by California Penal ,Code Section 31,3.1;,Any design that is deemed harmful matter or obscene under state law will be disqualified. n: -M �-' `1 �Iilv%l Review Process & Timeline • May 2026: Call for artists and notice of funding opportunity. • July 2026: Application period opens. • August 2026: Application period closes. • August - September 2026: The proposals are taken to the Parks and Recreation Commission for approval. • September - October 2026: Artists are notified of their awards. • October 2026 —July 2027: Artists paint the boxes. The City will photograph the completed boxes; artists are also encouraged to provide their own photos. • July 2027: Final project completion date. DRAFT : Measuring Success We will evaluate the program's success based on these key metrics: • Visual Impact: Positive feedback from residents and the community. • Quantity: The number of utility boxes transformed. • Long -Term Durability: The longevity of the artwork over time. • Graffiti Abatement: The program's effectiveness in reducing graffiti in designated areas. DRAFT C ZVOI-4i J. C 0 mac' e Millbrae Ave 11 Rohnert Park Traffic Box (Utility Box) Location of Additional CalTrans Boxes not subject to the program IWay 776 Rohnert Park Utility Box Art Program Box Locations 0* Pa *PY R ert a VA r11 r • G*i Ave * Sonoma State *University c a 10 Discussion & Next I Steps Open for Questions. Next Steps: • Council Input/Approval: We are seeking your input and approval of the program • Themes: We will present the themes to the Parks and Rec Commission, then hold a public vote on the 2026/2027 theme. • Notice of Funding. A Notice of Funding will be sent May/June 2026 DKAF 1 11 Contact Information Paul Carey Senior Analyst, City Manager's Office pcarey@rpcity.org Ro h n e rt Park Utility Box Art Program 2026 Proposed Themes Paul Carey, Senior Analyst History and Roots Agricultural Heritage Ranching and seed -growing roots aigena Dnoring • •l;4reI Ks «7 reIgo Mid -Century Modern Tapping into the city's founding architecture and aesthetics Nature and Watershed 1001(:4 I�UN 11:48 awl@] lilt: An I 0 0 Wi6 •IIIK: • Av. fl re.YN 111PAto �r it Community and Education Rm no • E YI r �r op r I . I Zavivi• • Jur Local SChQC are Parks Make Life Better Celebrating our 500+ acres of parkland rl, nt Recreatid 91 i0.1 NEON f 7 T 1Ii�R1 it �f III MUMMER x wvm� 49