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HomeMy WebLinkAbout2026/02/10 City Council Resolution 2026-016RESOLUTION NO. 2026-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A LETTER AGREEMENT TO THE MEMORANDUM OF AGREEMENT WITH THE ROHNERT PARK PUBLIC SAFETY OFFICERS' ASSOCIATION (RPPSOA), THE ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION (RPPSMA), THE ROHNERT PARK EMPLOYEES ASSOCIATION (RPEA), THE MANAGEMENT UNIT (MGMT), AND THE CONFIDENTIAL UNIT (CNF) WHEREAS; the City Council took action, effective January 1, 2026, on various bargaining letter agreements to amend the Health Benefit Premium contributions; and WHEREAS, the Medical "Alternate Benefit" adjustment was omitted via administrative error and a correction is needed; and WHEREAS, staff prepared the attached Side Letter Agreements, effective January 1, 2026 to the various Memorandum of Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the letter agreement, effective January 1, 2026 to the Memorandum of Agreement with the RPEA which is attached hereto as Exhibit "A", to the Memorandum of Agreement with the RPPSOA which is attached hereto as Exhibit `B", to the Memorandum of Agreement with the RPPSMA which is attached hereto as Exhibit "C", to the Certain Terms and Conditions of Employment with the MGMT Unit which is attached hereto as Exhibit "D", to the Certain Terms and Conditions of Employment with the CNF Unit which is attached hereto as Exhibit "E" and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 101h day of February 2026. CITY OF ROHNERT PARK ATTEST: y Sanborn, Mayor Syl,ss, ity C lerk R V k FORM: e _ h le . enyon, City Attorney ,K Attachments: Exhibit A through E ADAMS: GIUDICE: RODRIGUEZ: !�i _ ELWARD. �w2/ SANBORN AYES: ( E5: ) ABSEN 111 ( ) ABST"„`��(` ) i`C� �j EXHIBIT "A" AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE ROHNERT PARK EMPLOYEES' ASSOCIATION Alternate Health Benefit "Opt Out" Change The City of Rohnert Park (the "City") and the Rohnert Park Employees' Association ("RPEA") entered into a Memorandum of Agreement effective June 8, 2021 — June 30, 2025 ("MOA"). A Letter Agreement modified the MOA, effective July 1, 2025. The City and the RPPSMA are collectively referred to herein as the "Parties." The City and RPEA have met and conferred in good faith, in accordance with the Meyers- Milias-Brown Act ("MMBA"), concerning the terms and conditions of this Agreement (Contract Extension and One -Time Monies). The specific provisions contained in this Agreement are intended to temporarily supersede any previous agreements, whether oral or written, regarding the matter contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPEA in the MOA shall remain in full force and effect. Whereas, Effective January 1, 2026, the following shall apply: To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPEA in the MOA shall remain in full force and effect. Whereas: 6.6 ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $400 460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from " regular rate" calculations. For the City Marcela Piedra, City Manager Date: For the RPEA Jason Sampietro, RPEA President Date: '--7 / _Ir 2 t'Z b EXHIBIT "B" AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE ROHNERT PARK PUBLIC SAFETY OFFICERS' ASSOCIATION Alternate Health Benefit "Opt Out" Change The City of Rohnert Park (the "City") Rohnert Park Public Safety Officers' Association (RPPSOA) entered into a Memorandum of Agreement effective June 8, 2021 — June 30, 2025 ("MOA"). The City and the RPPSOA are collectively referred to herein as the "Parties." The City and RPPSOA have met and conferred in good faith, in accordance with the MMBA, concerning the terms and conditions of this Agreement. The specific provisions contained in this Agreement are intended to supersede any previous agreements, whether oral or written, regarding the matter contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSOA in the MOA shall remain in full force and effect. Whereas, Effective January 1, 2026, the following shall apply: To that end, the Parties agree to the following amendments to the Memorandum of Agreement. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSOA in the MOA shall remain in full force and effect, regardless of contract expiration, until such a time a superseding MOA is negotiated and adopted by the City Council of the City of Rohnert Park. 7.8.b. ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $400- 460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from "regular rate" calculations. For the City Marcela Piedra, City Manager Date: For the RPPSOA Jerrod Marshall,, RPPSOA President Date: EXHIBIT "C" AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION Alternate Health Benefit "Opt Out" Change The City of Rohnert Park (the "City") and the Rohnert Park Public Safety Managers' Association ("RPPSMA") entered into a Memorandum of Agreement effective June 22, 2021 — June 30, 2025 ("MOA"). A Letter Agreement modified the MOA, effective July 1, 2025. The City and the RPPSMA are collectively referred to herein as the "Parties." The City and RPPSMA have met and conferred in good faith, in accordance with the Meyers- Milias-Brown Act ("MMBA"), concerning the terms and conditions of this Agreement (Contract Extension: One -Time Monies and Health Premium Changes). The specific provisions contained in this Agreement are intended to temporarily supersede any previous agreements, whether oral or written, regarding the matter contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSMA in the MOA shall remain in full force and effect. Whereas, Effective January 1, 2026, the following shall apply: To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the RPPSMA in the MOA shall remain in full force and effect. Whereas: 5.8.c. ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $40&-4160 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from " regular rate" calculations. For the City Marcela Piedra, City Manager Date: For the RPPSMA Andrew Smith, RPPSMA President Date: I /i6/t 6 EXHIBIT "D" SIDE LETTER AGREEMENT AMENDING OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY FOR THE MANAGEMENT UNIT Alternate Health Benefit "Opt Out" Change A Resolution of the City Council of the City of Rohnert Park approved and adopted an outline of certain conditions of employment, fringe benefits, and salary for the Management Unit for the period of June 8, 2021 through June 30, 2025. The City and Management Unit subsequently entered into a Letter Agreement, effective July 1, 2025 — June 30, 2026 ("Agreement") modifying certain conditions of employment. To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the Management Unit in the Outline shall remain in full force and effect. Whereas, effective January 1, 2026: 5.7.b. Alternate Benefit Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from "regular rate" calculations. For the City Marcela Piedra, City Manager Date: EXHIBIT "E" SIDE LETTER AGREEMENT AMENDING OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY FOR THE CONFIDENTIAL UNIT Alternate Health Benefit "Opt Out" Change A Resolution of the City Council of the City of Rohnert Park approved and adopted an outline of certain conditions of employment, fringe benefits, and salary for the Confidential (CNF) Unit for the period of June 8, 2021 through June 30, 2025. The City and CNF Unit subsequently entered into a Letter Agreement, effective July 1, 2025 — June 30, 2026 ("Agreement") modifying certain conditions of employment. To that end, the Parties agree to the following amendment to the Outline. The specific provisions contained in this Side Letter are intended to supersede any previous agreements, whether oral or written, regarding the specific provisions contained herein. Further, except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the Confidential Unit in the Outline shall remain in full force and effect. Whereas, effective January 1, 2026: 7.5.b. ALTERNATE BENEFIT Employees who opt out of medical coverage are eligible to receive an alternate benefit in the amount of $460 per month (provided as specified below) if they satisfy the following conditions: 1. The employee must provide proof of and attest to having minimum essential coverage as defined by the Internal Revenue Service (IRS) through a group health plan deemed acceptable by the IRS for the employee and for all individuals for whom the employee reasonably expects to claim a personal exemption deduction for the taxable plan year to which the opt out payment applies. The employee is not required to have coverage through a group health plan outside the City to be eligible. 2. The employee must provide the City with proof of and attestation to coverage every plan year. Such proof and attestation must be provided at the time the employee first wishes to opt out of City -provided medical insurance, and during Open Enrollment each year thereafter, so long as the employee wishes to continue to opt out of City provided medical coverage. This alternate benefit shall be provided as a contribution to the employee's deferred compensation account or for the purchase of supplemental life insurance and/ or any other eligible benefit program approved and authorized by the City. The alternate benefit program meets all requirements for exclusion from "regular rate" calculations. For the City Marcela Piedra, City Manager Date: