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HomeMy WebLinkAbout2026/02/20 City Council Agenda Packet - Special Meeting-111'1n' "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " } LI FO RN P NOTICE IS HEREBY GIVEN THAT THE ROHNERT PARK CITY COUNCIL WILL HOLD A SPECIAL MEETING — STUDY SESSION on Friday, February 20, 2026 Open Session: 9:00 AM MEETING LOCATION: Oxford Suites, Redwood Ballroom 2 67 Golf Course Drive W, Rohnert Park, CA 94928 PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at this special meeting. This meeting will not be televised or broadcasted. PUBLIC COMMENTS: Provides an opportunity for public comment on items listed on this agenda, (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Speakers are encouraged to complete a Public Comment card and submit it to the Clerk at the time of the meeting. This helps ensure an orderly and efficient meeting, but it is not required. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 8:00 a.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number 2 in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi -year broad goals (listed below in no particular order): 1. Long Term Financial Sustainability 3. Planning and Infrastructure 2. Community Quality of Life 4. Organization Well Being 1. CITY COUNCIL JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL (Adams Giudice Rodriguez Elward Sanborn_ 2. DISCUSSION AND DIRECTION REGARDING CITY COUNCIL STRATEGIC PRIORITIES A. Public Comments (limited to this agenda item only) - No earlier than 9:00 a.m. B. Facilitated Workshop on Strategic Priorities C. Council discussion and direction 3. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at https://www.rpeity.org/ciiy_hall/city_council/meeting_ central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on February 18, 2026, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City website at www.rpcity.org Executed this 18t' day of February, 2026, at Rohnert Park, California. Sylvia Lopez Cuevas Office of the City Clerk Ah iS a :til I1:Jila ouncil Pric 0 g VVUrKSr]Up I C 1 . It AM& .4f, f• l• , r loft r f' W �: W�z �-"'� _ .� •. ..� •. � ,.. ,� _,, � '�.�, � �". ,'_ : :•,---• - ='ice' a ,.. .•••� �-. .'�;� ri� ;,1+'",'. + /ter+ � - w IN- ZI SOL- �•• it .+M - ^ `.�! ♦ 'M� �� .� ....�+� - _ mat _"'. �"�•"�^N T.. =.00000 - )da y I s I a 4nkctil Reflection on Vision, Mission, & Values Review Four Broad Goals Review Key Department -- Accomplishments Review Department Work Plans Review Priorities for FY 2025=26 • Establish Council Priorities for FY 2026=27 • Strengthen the team Our Vision,, Mission and Values • Vision: Rohnert Park is a thriving,, family friendly community that is a safe, enjoyable place to live, work and play. • Mission: We care for our residents by working together to build a better community for today and tomorrow. Values: • Integrity • Fiscal Responsibility • Communication • Innovation and Creativity • Collaboration Reflecting on Our Vision,, Mission, and Values taff continues implementing vision, values mission and _eadership Team recommends retaining existing vision, mission and values and reinforcing them Many new staff just now learning our vision, fission and values — consistency will be important 1 Adopted Four Broad Go; Ong Term 4 40 41 Community Planning and 0 Provide for long term financial health and sustainability with sufficient resources for our valued community services. ,7 Provide for public safety, develop the downtown, address housing and the needs of the unhoused, offer community enrichment opportunities, and foster an overall high quality of life. Provide for long range planning and well - maintained infrastructure, including facilities, streets, parks and utilities. a Drganizatic Be an employer of choice to attract and retain talent, provide for sound internal systems to support City services. 11 i) pi m ishments��.�� 0.00 Ke 10y .r \ Z 1 19 Departments' Accomplishments City Clerk • Developed and implemented new business process for contract routing and processing • Implemented new Commissions, Committees, and Boards module to streamline process • Continued professional development Public Works • Meet mandated reporting deadlines for utility and environmental compliance Public Safety • Developed Acting Sergeants for succession planning • Filled two vacant Sergeant positions • Implemented Acting Captains for succession planning • Conducted an in-house Engineer Academy Human Resources • Concluded labor negotiations with four bargaining units • Launched recruitments for over 20 positions, both regular and temporary • Implementation of over $20 million in capital Expanded health benefit open enrollment improvement projects process/health and wellness fair • Developed a new health benefit premium cost • Completed mandated Cross Connection sharing structure; controlling employee costs Control Policy Plan Departments' Accomplishments - continued Development Services . . . . . . Completed over 4,000 building inspections and over 100 planning inspections Completed General Plan 2040, including EIR for public review Updated various zoning, building, and code compliance codes City beautification efforts Completed required reports to State (General Plan, Housing Element) Awarded $28 million grant from State Homekey+ to construct 72-unit permanent supportive housing Finance Adopted Balance Budget Up-to-date on required financial reporting Professional training and cross -training to staff Continued education on ERP/Munis product enhancements Updated Water Rate and Sewer Rate Study Community Services • Developed a subsidy program to expand opportunities for youth participation in recreation and performing arts education program • Completed three components of a future financial sustainability policy City Manager's Office • Led Departments in meeting Council's Strategic Goals & Priorities • Negotiated Preliminary Term Sheet with CenterCal for downtown project • Held Priority Setting Workshop with Council & City staff • Enhanced Emergency Preparedness Efforts • Updated City's Website • Upgraded various IT networks • Deployed a modern service desk portal to improve issue submission and tracking process for City employees • Provided administrative support to Rohnert Park Foundation City Manager Highlights of Departments' Key Work Plan Items Departments' Key Work Plan Items City Clerk Public Safety • Records management (training, updates to •Staff retention and increase staffing policies, reducing paper) •Prepare 5-Year Strategic Plan • Preparing for Nov. 2026 election •Replacement of frontline engine 9984 • Coordinate and host Brown Act training for •Start design process for station 2 remodel Council, Commissions, Committees., and Boards Human Resources Public Works • Recruit and onboard four Department • Continue implementing capital improvement Directors projects and deferred maintenance projects • Update to City Personnel Rules and • Continue meeting mandated reporting Regulations deadlines • Update labor and employment specific • Administer newly adopted Cross Connection policies Control Policy Plan • Work with CIRA to transition from REMIF • Maintain grant deadlines for awarded projects Health Plan to CIRA pool Departments' Key Work Plan Items - continued Development Services Community Services • Fill staff vacancies Adopt a Financial Sustainability Policy for Parks and Recreation • Implement General Plan 2040 0 Develop and implement a comprehensive social • Continue ordinance and code updates media plan for Community Services that addresses the specific needs and goals of each of the three • Update Department website divisions • Complete Homekey+ project City Manager's Office • Provide required reports to State (General Plan, •Assist Council in achieving strategic goals & Housing Element) priorities Finance Provide project management for downtown • Increase communication efforts • Adopt balance budget 0 Oversight of implementation of General Plan 2040 • Meet financial reporting schedules •Support Rohnert Park Foundation • Continue to improve and establish controls to 0Upgrade various IT networks minimize financial risk 0Complete migration to City's domain to the CA.GOV extension (per Assembly Bill 1637) • Staff training and cross training Priorities for FY 2025-26 e Downtown FY 25m26 Infrastructure and Council Beautification Priorities Emergency Management Downtown Key Priority Accomplishments Infrastructure & Beautification Emergency Management ■ Removed several dead trees at ■ Adopted Parks and Recreation ■ Developed list of non-profit the site per the recently Master Plan resources to support completed tree study ■ Completed various capital community in event of ■ Approved Preliminary Stage improvement projects (ex. emergency Y Term Sheet Negotiations with Southwest Blvd; signal ■ Held communitymeetings g CenterCal Properties, LLC improvements at Laurel Drive ■ Held EOC exercise activation ■ Coordinated three community and Petaluma Hill Road; street ■ Attended Emergency resurfacing ) meetings to seek feedback on Purchased sewer line camera Preparedness Fair at Valley site plan design and other inspection vehicle for Public Village Mobile Home Park important aspects of the Works ■ Rohnert Park Foundation project Updated various building adopted Victim Relief Fund standards, fire, and code Policy compliance codes ■ Joint "Great Shake Out" ■ Approved agreement to install exercise with school district solar panel canopies at various and City of Cotati City facilities. Council Feedback Do current priorities reflect council s interests7 ? General Comments About Priorities for the Coming Year Current priorities are still relevant Strong emphasis on making progress on the downtown Infrastructure is a main priority (beautification, city facilities, other) CouncilI riorities for e Establishing Council's Top Priorities for 71 the Coming Fiscal Year Three or Four CI 0 0 0 Setting the City Up for Success •Do not take staff time away from established priorities and Departmental work plans •Once decisions are made., support them and the implementation involved Emergency (natural disaster, pandemic, civil unrest) � New multi -agency opportunity that • cannot be delayed 0. MvIlzr. New outside funding opportunity that is time sensitive Community safety issue that must be addressed in near term Changes in laws or mandates Questions and e LISTENING BLOCKS In the book, The Art of Listening, by Jud Morris, he lists what he calls the "10 Non -Building Blocks of Listening." They are as follows: Evaluation, Judgment We are so busy planning our attack or criticizing the other's message that we often do not hear what is really being said? Jumping to conclusions We jump to conclusions, filling in our own details before the other person has had a chance to explain him or herself. "We're all the same" We assume that other people think as we do. Attitude, the closed mind We "tune out" people with whom we do not agree. Lack of attention We let our minds wander, giving in to other external noises or distractions. Wishful hearing We tend to hear just what we want to hear, or expect to hear. Excessive talking We interrupt or dominate the conversation so that the other person doesn't get a chance to adequately express his or her ideas. Unclear words We fail to find out what the other person means by the particular words s/he chooses. Lack of humility We feel that we must express our superiority by speaking or contradicting the other. Fear We avoid listening with understanding because we are afraid that the other person may challenge some long -held belief. We are afraid to be threatened by a new idea. APPLICATION Which of the "non -building" blocks do you use? List them and briefly explain. Which of the "non -building" blocks does someone you know use when you are talking with him/her? List them and briefly explain. 2. Following any request to place an item on the agenda, either during a council meeting or by the Mayor, the City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time -sensitivity, the number of items already agendized, and any effect the item may have on Council -established priorities. H. Standard Adjournment The City Council will not hear any new agenda items past 11:00 p.m. without a majority vote of the City Council. If agenda items remain after 11:00 p.m., City Council may extend the meeting with a majority vote, a special meeting may be scheduled, or the items may be deferred until the next meeting. III. RULES OF CONDUCT A. Rosenberg's Rules of Order Except as provided herein, other rules adopted by the City Council and applicable provisions of state law, the procedures of the City Council will be governed by the latest revised edition of Rosenberg's Rules of Order, which are appended herein for reference. In addition, a summary entitled "Rosenberg's Rules of Order at a Glance" is appended as well to assist Councilmembers with making motions for Council reference and convenience. B. Powers and Duties of Presiding Officer of City Council Participation The presiding officer may move, second, debate, and vote from the chair. 2. Seating Arrangement for City Council The presiding officer will, following each Council election of officers and at such other time as the presiding officer deems it necessary, establish the seating arrangement of the members of the Council. The Vice Mayor will always be seated immediately next to the Mayor. Motion to Be Stated The City Clerk will verbally restate each motion immediately prior to calling for the vote. The presiding officer in their discretion may publicly explain the effect of a vote for the audience, or they may direct a member of the city staff to do so before proceeding to the next item of business. 4. Signing of Documents The presiding officer will sign all ordinances, resolutions, contracts, and other documents necessitating their signature, which were adopted, unless they are unavailable in which case the signature of an alternate presiding officer may be used. C. Rules of Decorum 1. Council Efficiency and Productivity. The City Council is to ensure that organizational functionality is maintained and enhanced for the benefit of the City. Council members are encouraged to act in a manner that supports and advances City Council Protocols Page 6 of 30 Amended 812612025 by Reso No 2025-064 the functioning, productivity, and efficiency of the City and the City Council as a whole. 2. Courtesy and Respect. Courtesy and respect for each individual Councilmember's interpersonal style and individual points of view will be a standard of operation. All City Councilmembers will respect each other's right to disagree. All City Councilmembers will expect a high degree of decorum and courtesy during City Council meetings in interactions between and among Councilmembers, from Councilmembers towards the public and staff, and from the public towards Councilmembers and staff. Councilmembers and staff will be polite, even under tense situations, and will refrain from impolite or disrespectful remarks and body language at public meetings either towards a City Councilmember, staff or the public. 3. Respectful Interactions on Dais. No Councilmember should use their seat on the Council dais in a disrespectful and inappropriate manner. Nor should a Councilmember state a point of view in a negative manner which includes: personally attacking another Councilmember, staff or member of the public; walking off the Council dais or leaving any meeting in anger or disgust; emphasizing a political point of view solely for the purpose of playing to the audience unrelated to the issue before the Council; using the dais for a strictly personal purpose; addressing the media for political purposes rather than addressing the Council as a body; purposely misstating the facts of an issue for political purposes; or monopolizing discussion time in a manner that does not facilitate or further deliberation, general understanding or bring the issue to a conclusive decision. 4. Use of Electronic Devices. Councilmembers are permitted to use laptop computers and other electronic devices such as iPads to access electronic agenda packets while in session. However, while the Council is in session, to satisfy due process requirements, Councilmembers shall give their sole attention to the proceedings and shall refrain from using electronic devices such as computers, cell phones, pagers, PDAs and other electronic devices for the purpose of sending or receiving external communication unless an emergency or extraordinary circumstance exists. 5. Applicability to Committee, Commissions, Boards, and Staff. Committee, Commissions and Board Members, and employees will observe the same rules of order and decorum applicable to the City Council. 6. Conduct of Speakers. No person shall engage in behavior during a meeting of the City Council that actually disrupts, disturbs, impedes or renders infeasible the orderly conduct of the meeting. The Mayor, in consultation with the City Attorney, may silence any person's microphone, remove, or cause the removal or silencing of any individual for disrupting the meeting, after providing the necessary warning pursuant to California Government Code Section 54957.95. D. Rules of Debate Getting the Floor Every Councilmember desiring to speak will first address the presiding officer, gain recognition by the presiding officer, and will confine themselves to the question under debate, avoiding personalities and indecorous language. Cit}l Council Protocols Page 7 of 30 Amended 812612025 by Reso No 2025-064 Tips for Better Communication PREREQUISITE #1 Take responsibility for your words and acknowledge the outcomes that ensue from them. PREREQUISITE #2 Be willing to accept the hearer's reaction to your words without becoming defensive. ❑ Know what your intentions are. When communicating with someone, be aware of your intentions in the communication because it will affect the outcome. It is always optimal to start from a place of good will. ❑ Be sure that you and the other person involved in the communication mean the same thing. Always clarify your understanding before moving on to the next thing. ❑ Know when and how to let the other person know what is going on inside you (your inner process). There are times when it is helpful, even critical, to express what is going on for you, relevant to the interchange. ❑ Respond rather that react to the person with whom you are having the dialogue. Responding means to speak or act "in response to"; in other words, to answer or acknowledge what has been said, rather than to express an emotional reaction to a communication. Responding instead of reacting is important to effective communication. ❑ Practice active listening. Active listening is a total involvement in the process of dialoguing with the other person. It means to further communication through clarifying rather than interpreting.