HomeMy WebLinkAbout3.02.004_Absentee ReportingROHNERT PARK
MANUAL: Policy and Procedure
SECTION: Personnel
SUBJECT: Absentee Reporting
Admin. Policy No.
IN
Policy #: 3.02.004
Type: CM Admin.
Effective Date: 1970
Former Policy #: 440.02
No. 440.2
City Manager's Approval
City Council Approval 7/2Q/7o-1115179
Prepared By Mr. Callinan
Distribution
Effective Date
Revision Date
Administrative Policy No. 4
(Revised)
A B. S E N T E E
R E P O R T I N G
as
Approved by
City Manager
on
July 20, 1970
and Revised
November 5, 1979
NO. 440.2
SUBJECT: Absentee Reporting
I. PURPOSE
POLICY AND PROCEDURE MANUAL
To facilitate accurate reportong OF ALL TIME an employee of the..
City of Rohnert Park is absent from his assigned duties whether
approved time off or not. The proper reporting.to the Personnel
Department when an employee is absent from work is very important,
not only for the recording of used vacation and sick leave which
should, in fairness to all, be accurate; but for legal, insurance
and payroll reasons as well,
II. REGULATIONS
In all instances when an employee is absent from his scheduled work,
ing hours and duties more than 15 minutes, an absence report form
(copy attached) must be properly submitted. This will hold true
in both excusable and in nonrexcusable cases,
III FORMS
The use of Form PER-7 will become effective November 5, 1979, Blank
forms (PER-7) are available at the city office, As much informa..
tion should be both checked and filled in that will tell the story
completely. Department heads should sign and date the form and
make distribution as instructed on the form promptly, Distribution
of the form is as follows;
White " Personnel Department
Pink Department Head
Gold - Employee's Copy
NO. 440.2
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POLICY AND PROCEDURE MANUAL
14-
CITY OF ROHNERT PARK
EMPLOYEE ABSENCE REPORT
In all instances when an employee is absent from scheduled working
hours and/or duties more than 15 minutes, an absence report form
must be properly submitted. This holds true for both excusable and In
non -excusable absences.
— Please read additional instructions on opposite side —
Employee Name Department
Date Last Day Worked Will Return in Approx. Days
Person Reporting Absence Contact Phone
If Appropriate, Name of Doctor Hospital
REASON FOR ABSENCE
Check one or more appropriate reason
ACCIDENT ON DUTY
COMPENSATION TIME
LATE TO WORK
ACCIDENT OFF DUTY
COURT/JURY DUTY
VACATION
BEREAVEMENT LEAVE
DISCIPLINE/SUSPENSION
SICKNESS IN FAMILY
SICKNESS — SELF
EXCUSED (Other)
UNEXCUSED ABSENCE
REASON FOR ABSENCE — Explain in detail:
ACTUAL DATES ABSENT — Detail each date (on portion days show hours and/or minutes):
DEPARTMENT HEAD DATE
Signature
REPORT RECORDED BY DATE
Peraonnel Dept.
PERT Distribution: While -Personnel Dept., Pink -Dept. Head, Gold -Employee's Copy
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