HomeMy WebLinkAbout2026/02/24 City Council Resolution 2026-017 RESOLUTION NO. 2026-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING A BUDGET AMENDMENT IN THE AMOUNT OF $155,145 FROM
BOND 3 FUND BALANCE,AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CONSTRUCTION CONTRACT CHANGE ORDER NO. 2 WITH DAILEY &
WELLS COMMUNICATIONS INC., IN THE AMOUNT OF $225,612.76 FOR THE
EMERGENCY PUBLIC SAFETY ANTENNA AND RADIO SYSTEM REPLACEMENT
PROJECT (CIP2412)
WHEREAS, in FY2023-24 the Capital Improvement Plan (CIP) was amended to add the
Public Safety Antenna and Radio System Replacements Project CIP2412 ("Project") to address
the failing radio system; and
WHEREAS, pursuant to Public Contract Code Section 20168 and 22050, the City
Council at its meeting on June 25, 2024, adopted Resolution No. 2024-051, declaring the Public
Safety Antenna and Radio System Replacements Project CIP2412 an "Emergency Project"; and
WHEREAS, Resolution No. 2024-051 appropriated $1,500,000 General Fund funding to
the Project, authorized the City Manager to execute the Construction Contract with Dailey &
Wells to replace the failed radio system and radio antenna at three (3) of the City's radio antenna
sites, and provided authority to the City Manager to proceed with all necessary equipment,
services, and supplies related to the emergency action; and
WHEREAS, Dailey & Wells completed the radio antenna and system replacement,
however, radio coverage and inference issues have been discovered; and
WHEREAS, with the help of officers reporting issues in the field, staff and Dailey &
Wells have determined there is a lack of radio coverage spanning from A Section to K Section,
crossing over Public Safety Main, and all along the eastern boundary of the City; and
WHEREAS, to address a portion of the coverage issues in the City, at and around Public
Safety Main ("PSM"), staff is recommending authorizing the City Manager to execute
Construction Contract Change Order No. 2 ("CCO#2") with Dailey & Wells in the amount of
$225,612.76 to replace the abandoned radio antenna on the roof to provide necessary radio
coverage in the area; and
WHEREAS, the Project currently has $124,613.43 of available funding, which is
insufficient to proceed with Dailey & Wells CCO#2; and
WHEREAS, staff is requesting authorization for the Finance Director to process a
budget amendment in the amount of$155,145 from Bond 3 fund balance to the Project; and
WHEREAS,the California Environmental Quality Act ("CEQA") establishes a statutory
exemption for emergency repairs to public service facilities necessary to maintain service, and
other specific actions necessary to prevent or mitigate an emergency; and
WHEREAS, the Public Safety Antenna and Radio System Replacements Project is a
project that is categorically exempt from the requirements of CEQA pursuant to CEQA
Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction
without an increase in use), (14 Cal. Code Regis. §§ 15301, 15302); and
WHEREAS, staff will continue its progress reports to the City Council on the status of
this emergency at each subsequent regular meeting of the City Council until the emergency
action is completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Council finds, pursuant to Public Contract Code sections 20168 and 22050(a),
that based on substantial evidence presented before the City Council, the emergency will not
permit a delay resulting from competitive solicitation for bids for the repair of the District's
Public Safety Antenna and Radio System, and that this action is necessary to respond to the
emergency and to safeguard life and health.
BE IT FURTHER RESOLVED that City staff will proceed to obtain all necessary
regulatory authorizations for the repair on an expedited basis using all available emergency
procedures.
BE IT FURTHER RESOLVED that City staff will request all governmental entities
with authority over this repair to expedite their consideration of the matter and to use available
emergency procedures to ensure that this repair is completed in a timely manner so as to avoid
the harms that would result from a catastrophic failure of the system.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park,
including Exhibit A.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to
process a budget amendment in the amount of$155,145 from Bond 3 fund balance and
appropriate additional bond interest earnings to the Project as necessary.
DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK ON this 24th day of February, 2026.
CITY OF ROHN RT PARK
E ' y Sanborn, a or
ATTEST:
Elizabeth Machado, Assistant City Clerk
APPROVED AS TO FORM:
Karen Murphy, Deputy City Atto
Attachments: Exhibit A
ADAMS: At.lt GIUDICE: Tpiir*RODRIGUEZ:Abcexer ELWARD: 1:41-.1e-SANBORN:
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Resolution 2026-017
Page 2 of 2
Contract # 325000050
DATE: 2/24/2026
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TOTAL of CHANGE ORDER $225,612.76
Original Contract Amount: $1,316,180.44
&&2
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Revised Contract Amount: $1,555,715.20
Original Contract Completion Date: 11/31/2025
New Contract Completion Date: 12/31/2026
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CITY OF ROHNERT PARK
600 Enterprise Drive Rohnert Park CA 94928
PH: (707) 588-3300 FAX: (707) 588-3333
Public Safety Antenna and Radio System Replacement Project
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Project No. 2024-12
CONTRACT CHANGE ORDER NO. 2
TO: Dailey and Wells Communications, Inc.
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Dailey and Wells Communications, Inc.Rohnert Park Radio System Project :ĂŶƵĂƌLJϳ͕ϮϬϮϱ
ITEM PART (MODEL) NO.DESCRIPTION QTY UNIT PRICE EXTND PRICE
Public Safety Main - VHF Antenna Subsystem
100 SPD3400A-VDUP VHF DUPLEXER System 1 18,415.60$ 18,415.60$
110 DS1F03P36U-D 3 dB Gain VHF (150-164 MHz) Omni Antenna , PIM rated, DIN Connector 2 2,181.03$ 4,362.06$
120 NF50V12 N (F) for 1/2" Hardline 4 17.23$ 68.92$
125 NM50V12 N (M) for 1/2" Hardline 4 17.23$ 68.92$
130 7/16M50V12N1 DIN (M) Connector for 1/2" hardline 2 17.23$ 34.46$
140 GK-S12 Grounding Kit for 1/2" Coax 6 19.60$ 117.60$
150 HG-12 Hoisting Grips for 1/2" Coax 6 14.40$ 86.40$
160 EC4-50 1/2" hardline 400 1.57$ 628.00$
170 IS-50NX-C2-MA Polyphaser Flange Mount, N/M-N/F, 125-1000 MHz 2 82.75$ 165.50$
180 LMR-400 3/8in LMR400 Coaxial Cable 50 1.38$ 69.00$
190 EZ-400-NMH-X N Male Hex/Knurl Combo No Braid Trim LMR400 4 17.47$ 69.88$
24,086.34$
Public Safety Main - Tait Components
200 TB9435S-100T TB9435 Single 100Watts Chassis Assembly 2 947.43$ 1,894.86$
210 T01-01103-BAAA TB94 Rctr 136-174MHz S2 2 1,912.41$ 3,824.82$
220 T01-01121-BBBA TB94 Linear PA 136-174M 100W 2 1,510.69$ 3,021.38$
230 T01-11140-AAAA TB9 Stocker PMU TD440-AC Aux12/24/48 2 1,399.97$ 2,799.94$
240 TBAS073 SFE Key - TaskBuilder 2 139.76$ 279.52$
250 TBAS060 SFE Key - Digital Fixed Station Interface (91/94)2 387.81$ 775.62$
260 TBAS062 SFE Key - Simulcast Enable Phase I (91/94)2 3,504.16$ 7,008.32$
19,604.46$
Public Safety Main - GPS Equipment
270 EA-555027-002 Oscillator, SecureSync, RB, Master, DC 1 13,414.02$ 13,414.02$
280 SA-KRE1011217/02 GPS ANT,1574-1606MHz,W/MNT, 50' CABLE, SURGE 1 445.50$ 445.50$
13,859.52$
Public Saferty Main - Network Equipment
290 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 3,069.00$ 3,069.00$
300 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 154.44$ 154.44$
310 VS-CU8Z SWITCH,SMARTNET,C1000-16T-E-2G-L 1 1,633.50$ 1,633.50$
320 VS-CU7Y MODULE,SFP GBIC 1 495.00$ 495.00$
5,351.94$
Public Safety Main - Rack Equipment
330 SR4POST Tripp Lite 45U 4-Post Open Rack 1 716.53$ 716.53$
340 16351-719 Chatsworth Heavy Duty Fixed Shelf Black; 1.75"H x 19"W x 29"D 1 264.55$ 264.55$
350 SRSHELF2P Tripp Lite 2U Cantilever Fixed Shelf 2 88.19$ 176.38$
1,157.46$
Public Saferty Main - In-Building Antenna Distribution System
360 CV05-526-614 VHF Tap .7/8.5 4 95.70$ 382.80$
City of Rohnert Park - Additional Site Public Safety Main (Site 4)
Subtotal PSM VHF Antenna Subsystem:
Subtotal PSM Tait Components:
Subtotal PSM GPS Equipment:
Subtotal Public Saferty Main Network Equipment:
Subtotal Public Saferty Main Rack:
Company Confidential
Dailey and Wells Communications, Inc.Rohnert Park Radio System Project March 15, 2024
370 HT-GK400 LMR400 GROUND KITS 4 46.20$ 184.80$
380 TWS-400 TIMES LOW LOSS PLENUM CABLE 800 1.65$ 1,320.00$
390 TC-400-NMH-PL-PL N-M LMR400 40 18.70$ 748.00$
400 IXL-EYN-H3P OMNI VHF Low Profile 4 168.30$ 673.20$
410 GRND WIRE #6 STRANDED COPPER 10 11.00$ 110.00$
420 GRND CLMPS #6 to #6 AWG SPLIT BOLTS 2 4.40$ 8.80$
430 MISC MISC / PARTS 1 550.00$ 550.00$
Subtotal Public Saferty Main In-building 3,977.60$
Professional Implementation Services
440 PSM-ANT-IS-DWC WTP - Antenna Subsystem Installation 1 44,305.80$ 44,305.80$
450 PSM-INSTALL-DWC Installation Services (Site 4 Public Safety Main (Includes T&L)1 13,750.00$ 13,750.00$
460 PSM-TWR-ANAYSIS Inspect and Analyze PD Main Tower for Structural Integrity 1 6,520.00$ 6,520.00$
470 PSM-TWR-ENHANCEMENT Structural Enhancement or Replacment of Tower at PD Main.1 75,000.00$ 75,000.00$
480 PSM-INSTALL-DWC Inbuilding Antenna System Install 1 9,366.00$ 9,366.00$
148,941.80$
68,037.32$
6,633.64$
148,941.80$
2,000.00$
225,612.76$ TOTAL PROJECT:
Subtotal Implementation Services:
Subtotal Equipment & Materials:
Tax (9.75%):
Subtotal Implementation Services:
Shipping/Freight:
Company Confidential