HomeMy WebLinkAbout2026/01/13 City of Rohnert Park Foundation Agenda Packet
CITY OF ROHNERT PARK FOUNDATION BOARD
SPECIAL MEETING NOTICE AND AGENDA
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING
will be held on January 13, 2026
Open Session: 5:30 p.m. or soon thereafter recess of the Rohnert Park City
Council/RPFA/Successor Agency to CDC Joint Regular Meeting
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code §
54952.3): Members of the City Council receive no additional compensation as a result of
convening meeting of the City of Rohnert Park Foundation.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting
meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central or
at our YouTube channel at https://www.youtube.com/CityofRohnertPark
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the
agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes
per appearance and a 30 minute total time limit, or allocation of time determined by Presiding
Officer based on number of speaker cards submitted). Speakers are encouraged to complete a
Public Comment card and submit it to the Clerk at the time of the meeting. This helps ensure an
orderly and efficient meeting, but it is not required.
Members of the public may send advanced comments to publiccomment@rpcity.org. Comments
are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the
Agenda Item for which the comment is submitted. Email comments must identify the Agenda
Item Number in the subject line of the email. The emails will not be read for the record but will
be provided to Board. Please note that all e-mails sent to the Board are considered to be public
records and subject to disclosure under the California Public Records Act.
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting
proceeds. If you wish to speak on an item under discussion by the Board which appears on this
agenda, after receiving recognition from the Chair, please walk to the rostrum and state your
name and address for the record. Any item raised by a member of the public which is not on the
agenda and may require Board action shall be automatically referred to staff for investigation and
disposition which may include placing on a future agenda. If the item is deemed to be an
emergency or the need to take action arose after posting of the agenda within the meaning of
Government Code Section 54954.2(b), the Board is entitled to discuss the matter to determine if
it is an emergency item under said Government Code and may take action thereon.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-
588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to
use her best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety in accordance with the City procedure for resolving
reasonable accommodation requests. Information about reasonable accommodations is available
on the City website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resourc
es
AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject
to disclosure that relate to each item of business referred to on this agenda are available for
public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic
copies of all staff reports and documents subject to disclosure that relate to each item of business
referred to on the agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central Any writings or documents
subject to disclosure that are provided to all, or a majority of all, of the members of the Board
regarding any item on this agenda after the agenda has been distributed will be made available
for inspection at City Hall and on our website at the same time. Any writings or documents
subject to disclosure that are provided to the Board during the meeting will be made available for
public inspection during meeting and on our website following the meeting.
ANNOUNCEMENT: Please mute pagers, cellular telephones and all other communication
devices upon entering the Council Chamber.
1. CALL TO ORDER/ROLL CALL
Adams:____Giudice:_____Rodriguez:___Vice Chair Elward:____Chair Sanborn:___
2. PRESENTATIONS
3. EXECUTIVE DIRECTOR OR TREASURER BRIEFINGS
4. PUBLIC COMMENTS
Persons wishing to address the Board on Foundation business on any consent calendar items
or items not listed on the Agenda may do so at this time. Each speaker will be allotted three
minutes. Please see page 1 for information on how to submit comments.
5. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of
the Board Members of the City of Rohnert Park Foundation unless any Board Member or
anyone else interested in a consent calendar item has a question about the item. Board
Motion/Vote:
Adams:______ Giudice:______ Rodriguez:______ Elward:______ Sanborn:______
a. Approval of City of Rohnert Park Foundation Special Meeting Minutes, September 9, 2025 (This
is not a project under California Environmental Quality Act (CEQA))
b. Accept the Unaudited Fiscal Year 2024-2025 Annual Financial Report (This is not a project
under California Environmental Quality Act (CEQA))
6. ACTION ITEMS
A. Establishment of new Chair and Vice Chair of Foundation Board of Directors for the Year of
2026 (This is not a project under California Environmental Quality Act (CEQA))
1. Staff Report
2. Public Comments
3. Board Discussion
7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
Copies of communications may have been provided to the Board for review prior to this
meeting. Board Members desiring to read or discuss any communication may do so at this
time. Prior to agenda publication, any Board Member may place an item on this portion of
the agenda. Upon the concurrence of two Members, the item may be added to a subsequent
agenda for deliberation and action. In accordance with the Brown Act, at the Board meeting,
Board Members may not add items hereunder, except for brief reports on his or her own
activities or brief announcements regarding an event of community interest.
8. ADJOURNMENT
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing
agenda was posted and available for review on January 8, 2026, at Rohnert Park City Hall,
130 Avram Avenue, Rohnert Park, California 94928.
Executed this 8th day of January, 2026, at Rohnert Park, California.
Elizabeth Machado
Foundation Recording Secretary
MINUTES OF THE CITY OF ROHNERT PARK
FOUNDATION BOARD SPECIAL MEETING
September 9, 2025
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING -
CALL TO ORDER/ROLL CALL
Chairperson Giudice called the Special Meeting to order at 8:03 p.m., the notice for which
being legally noticed on September 4, 2025.
Directors Present: Gerard Giudice, Chair
Emily Sanborn, Vice Chair
Susan H. Adams, Director
Jackie Elward, Director
Samantha Rodriguez, Director
Staff present: Executive Director Piedra, Legal Counsel Murphy, Director of Finance
Howze, Director of Community Services Bagley, Director of Public Safety Mattos,
Public Works General Services Operations Manager Bunte, Senior Analyst Carey,
Information Systems Operations Manager Cotter, and Recording Secretary
Machado.
2. PRESENTATIONS
None.
3. EXECUTIVE DIRECTOR OR TREASURER BRIEFINGS
None.
4. PUBLIC COMMENTS
None.
5. CONSENT CALENDAR
A. Approval of City of Rohnert Park Foundation Special Meeting Minutes, August 26,
2025.
ACTION: Moved/seconded (Rodriguez/Elward) to adopt the consent
calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES:
None, ABSENT: None, ABSTAINS: None.
6. REGULAR ITEMS
A. Receive Semi-Annual Update Regarding Cycle 4 Small Grants Program.
Senior Analyst Carey presented this item. Recommended Action: Receive Semi-Annual
Update Regarding Cycle 4 Small Grants Program.
Item 5.A.
City of Rohnert Park Foundation Board Special Meeting September 9, 2025
Page 2 of 2
PUBLIC COMMENTS: None.
The Board received the report.
B. Consider Adopting a Resolution Establishing a Foundation Policy for Victim
Relief Funds (VRFs). Senior Analyst Carey presented this item. Recommended Action:
Adopt a Resolution Approving a Victim Relief Fund Policy and Adopting Certain Budget
and Accounting Authorities in the Administration of the Victim Relief Funds.
PUBLIC COMMENTS: None.
ACTION: Moved/seconded (Rodriguez/Elward) to adopt Resolution 2025-005.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Adams, Elward, Rodriguez, Sanborn, and Giudice NOES:
None, ABSENT: None, ABSTAINS: None.
7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
8. ADJOURNMENT
Chairperson Giudice adjourned the Foundation Board Special Meeting at 8:24 p.m.
_____________________________________ __________________________________
Elizabeth Machado, Recording Secretary Gerard Giudice, Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
ITEM NO. 5.B.
1
Meeting Date: January 13, 2026
Department: Finance
Submitted By: Betsy Howze, Treasurer
Prepared By: Angela Hellman, Accountant
Agenda Title: Submission of Fiscal Year 2024-25 Annual Financial Report (Audited)
RECOMMENDED ACTION:
Accept the Audited fiscal year 2024-25 Annual Financial Report for the City of Rohnert Park Foundation
(“the Foundation”).
BACKGROUND:
Section 1501(a) of the California Corporation Code requires a corporation to issue financial statements
no later than 120 days after the close of the fiscal year.
The Foundation by-laws (Article VIII, Section 8.3) require the submission of an annual financial report
providing the corporation’s assets, liabilities, expenses, and disbursements during the fiscal year. The
Foundation is a blended component unit of the City of Rohnert Park, and is included in the City’s Annual
Comprehensive Financial Report (ACFR). The financial statements presented in this Annual Report have
been adapted from the ACFR to provide additional clarity and detail for users.
ANALYSIS:
In accordance with the Memorandum of Understanding (MOU) with the Federated Indians of Graton
Rancheria, the Foundation received four quarterly Community Investment Recurring Contributions
during the 2024–25 fiscal year, totaling $1,437,951. The Foundation generated $67,369 in concession
revenue from the City of Rohnert Park’s Performing Arts Center (PAC). In addition, the Foundation was
allocated $122,483 in interest for the fiscal year, and was apportioned a $22,500 unrealized Fair Market
Value adjustment. The total revenue for the Rohnert Park Foundation during the fiscal year 2024-25 was
$1,650,303.
The Foundation expended $865,903 for the following activities:
1. Concession purchases on behalf of the Performing Arts Center totaling $13,858
2. Donations to the General Fund totaling $51,500, for:
a. Public Safety Emergency Preparation “Go-Bags” totaling $40,000
b. Performing Arts Center net proceeds of concession sales fundraising totaling $11,500
BOARD AGENDA REPORT
ITEM NO. 5.B.
2
3. General and Administrative Expenses comprised of postage for mailing tax documents, and
Department of Alcoholic Beverage Control training, totaling $37
4. The Foundation Grants contributing $79,131 to the following:
a. Community Services Department for facility-use fee waivers that allowed nonprofits to
use City facilities totaling $15,853
b. Small Grants Program, which funded various Municipal Grants projects totaling $69,703
c. Electric Vehicle Charging Station Design Costs Reclassed to Capital Improvement
Project (CIP) 2312, thereby reducing costs by $6,425 (transfers out was increased by an
equal amount)
5. Legal and Accounting Fees in the amount of $35,542 comprised of:
a. $33,262 in Legal fees, $2,080 in audit fees, and
b. $200 in annual Department of Justice registration fees
6. Licenses, Permits, and Fees totaling $950.
7. Capital Improvement costs associated with the following projects in the amount of $684,885:
a. EV Charging Station (Resolution 2023-040, CIP 2312),
b. The Trail to Crane Creek Regional Park (Resolution 2025-026, CIP 0719),
c. The Library Building Systems Replacements (Resolution 2023-097, CIP 2411)
d. The remaining balance of $1,453,259 in appropriations will be expended in future periods
The Net Change from the reported activity in the Foundation fund balance for the 2024-2025 fiscal year
was $784,400 bringing the Fund Balance at the end of the year to $3,551,892.
ENVIRONMENTAL ANALYSIS:
This action is not a Project under the California Environmental Quality Act (“CEQA”).
Foundation Treasurer Approval Date: 12/22/25
City Attorney Approval Date: N/A
Foundation Executive Director Approval Date: 12/22/25
Attachments:
1. Exhibit A FY 2024-25 Financial Statements (Audited)
Exhibit A
City of Rohnert Park Foundation
Balance Sheet
For the Year Ended June 30, 2025
ASSETS
Cash 3,220,918$
Accounts Receivable 359,487
Total assets 3,580,405$
LIABILITIES
Accounts Payable 28,513$
Total liabilities 28,513
FUND BALANCE
Restricted 229,899
Unnrestricted 3,321,993
Total fund balance 3,551,892
Total liabilities and fund balance 3,580,405$
City of Rohnert Park Foundation
Statement of Revenues, Expenditures, and Changes in Fund Balance
For the Year Ended June 30, 2025
REVENUES
Graton MOU Contributions 1,437,951$
Concessions 67,369
Interest Income 122,483
GASB 72 Fair Market Value Adjustment 22,500
Total support and revenue 1,650,303
EXPENDITURES
Concession Purchases 13,858
Donation Expense 51,500
General & Administrative 37
Grants 79,131
Legal & Accounting 35,542
Licenses, Permits, Fees 950
Transfers Out 684,885
Total expenditures 865,903
Net Change in Fund Balance 784,400
Fund Balance Beginning of Year 2,767,492
Fund Balance End of Year 3,551,892$
City of Rohnert Park Foundation
Budget Comparison Schedule
For the Year Ended June 30, 2025
Original Budget Final Budget Actual Amount
Varience
Favorable/
(Unfavorable)
REVENUES
Graton MOU Contributions 1,418,500$ 1,418,500$ 1,437,951$ 19,451$
Concessions 24,000 24,000 67,369 43,369
Interest Income 53,400 53,400 122,483 69,083
GASB 72 Fair Market Value Adj. - - 22,500 22,500
Total revenue 1,495,900$ 1,495,900$ 1,650,303$ 154,403$
EXPENDITURES
Concession Purchases 11,000 11,000 13,858 (2,858)
PAC Donation Expense 11,500 51,500 51,500 -
General & Administrative - - 37 (37)
Grants 300,000 332,546 79,131 253,415
Legal & Accounting 2,500 2,500 35,542 (33,042)
Licenses, Permits, Fees 1,500 1,500 950 550
Transfers Out - 2,138,116 684,885 1,453,231
Total expenditures 326,500$ 2,537,162$ 865,903$ 1,671,259$
Net Change in Fund Balance 1,169,400$ (1,041,262)$ 784,400$
Fund Balance Beginning of Year 2,767,492
Fund Balance End of Year 3,551,892$
ITEM NO. 6.A
1
Meeting Date: January 13, 2026
Department: Administration
Submitted By: Sylvia Lopez Cuevas, Secretary
Prepared By: Sylvia Lopez Cuevas, Secretary
Agenda Title: Establishment of new Chair and Vice Chair of Foundation Board of Directors
for the Year of 2026
ANNOUNCEMENT:
Establishment of the Foundation Board of Directors new Chair and Vice Chair for the year of 2026.
BACKGROUND:
In November of 2008, the City of Rohnert Park (“City”) created a non-profit, charitable corporation
called the Focus Rohnert Park Corporation (“Foundation”). The Foundation serves as a governmental
component unit of the City: It is a legally separate organization for which the elected officials of the
City are financially accountable. In February of 2012, the Foundation officially changed its name to
the City of Rohnert Park Foundation.
The purpose of the Foundation is to raise and manage funds in connection with civic purposes and
projects. Foundation bylaws define “civic purposes” as “focusing resources on and providing funding
areas of need in the community of Rohnert Park which enhance new partnerships with community
members, nonprofits, foundations, public agencies, and similar entities.” The bylaws define “civic
projects” as “focusing resources on and providing projects which sustain or enhance the community of
Rohnert Park.”
The City of Rohnert Park Foundation by-laws establishes the appointment of Officers and explains
their appointed roles in the Foundation. The Foundation by-laws are attached to this agenda report.
ANALYSIS:
Section 6.4 of the by-laws provides that the role of the Chair shall preside at all meetings of the Board
of Directors, and shall submit recommendations to the Board of Directors as he or she may consider
proper concerning the business, policies and affairs of the Foundation. Except as otherwise authorized
by resolution of the Board of Directors, the Chair or the Chair’s designee is authorized to sign all
contracts, notes, conveyances, and other documents in writing in the name of the Foundation.
Section 6.5 of the by-laws proves that the role of the Vice Chair shall perform the duties of the Chair in
the absence or incapacity of the Chair. In case of the necessity to replace the Chair, the Vice-Chair will
BOARD AGENDA REPORT
ITEM NO. 6.A
2
perform the Chair’s duties, until such time as the members of the City Council appoint another City
Council Member as Mayor.
The Rohnert Park City Council was last reorganized on December 9, 2025. Emily Sanborn was
installed as Mayor of the City of Rohnert Park City Council and Jackie Elward was installed as the
Vice Mayor. When the selection of the Officers for the City Council was made, the roles of the Board
of Directors paralleled the change per by-laws section 6.2. Specifically, the Mayor became the
Foundation Chair, and the Vice Mayor became the Foundation’s Vice Chair. These roles will remain
until the Rohnert Park City Council is reorganized.
The Rohnert Park City Manager remains as the Executive Director, the Assistant City Manager
(Vacant position) as the Assistant Executive Director, the Finance Director as the Treasurer, and the
City Clerk as the Secretary.
ENVIRONMENTAL ANALYSIS:
This action is not a Project under the California Environmental Quality Act (“CEQA”).
FISCAL IMPACT/FUNDING SOURCE:
None.
Secretary Approval Date: 12/10/2025
Treasurer Approval Date: N/A
City Attorney Approval Date: N/A
Executive Director Approval Date: 12/11/2025
Attachments:
1.City of Rohnert Park Foundation By-Laws
3
Section 4.2 Minutes and Reports. Each committee of the Board of Directors shall keep regular
minutes of its proceedings, which shall be filed with the Secretary. All action by any committee
shall be reported to the Board of Directors at the next meeting thereof, and, insofar as rights of
third parties shall not be affected thereby, shall be subject to revision and alteration by the
Board of Directors.
Section 4.3 Meetings. Subject to Section 7.1 of these Bylaws, except as otherwise provided in
these Bylaws or by resolution of the Board of Directors, Committee meetings will be scheduled
at times which allow for each member to attend. Each member should make an effort to
accommodate the committee meeting schedule. The schedule of committee meetings will be
promptly communicated to each committee member. Unless otherwise provided by such rules
or by resolution of the Board of Directors, committee meetings shall be governed by Article VII
of these Bylaws.
Section 4.4 Term of Office of Members of Committees of the Board of Directors. Each
committee member shall serve at the pleasure of the Board of Directors.
Section 4.5 Advisory Committees. Notwithstanding Sections 4.1 through 4.4 of these Bylaws,
nothing in these Bylaws prevents the Board of Directors from establishing by resolution advisory
committees to assist the Board. The purpose, number and size of these committees, committee
member qualifications, and duration of member terms shall be detailed in the establishing
resolution(s). Advisory committees shall have no corporate powers, but rather shall present
recommendations to the Board of Directors for approval, in a manner directed by the Board.
ARTICLE V -MEMBERS
The Corporation shall have no “members” as that term is defined by California Corporations
Code Section 5056 and shall be governed solely by its Board of Directors in accordance with
these Bylaws. Pursuant to California Corporations Code Section 5310, any action which would
otherwise require approval by a majority of all such members, shall instead require the approval
by a majority of a quorum of the Board of Directors.
ARTICLE VI -OFFICERS
Section 6.1 Officers. The officers of the Corporation shall be a Chair of the Board, Vice-Chair of
the Board, Executive Director, Assistant Executive Director, Treasurer, Secretary, and such
other officers as the Board of Directors may appoint. Other subordinate officers as may be
appointed in accordance with the provisions of Section 6.3 of this Article. One (1) person may
hold two (2) or more offices.
Section 6.2 Appointment of Officers. The Chair and Vice-Chair of the Board shall be the City of
Rohnert Park Mayor and Vice-Mayor, respectively. The Treasurer shall be the City of Rohnert
Park Director of Finance; the Secretary shall be the City of Rohnert Park City Clerk; the
Executive Director shall be the Rohnert Park City Manager; and the Assistant Executive Director
shall be the Rohnert Park Assistant City Manager.
Section 6.3 Subordinate Officers. The Board of Directors may appoint such other subordinate
officers as the business of the Corporation may require, each of whom shall hold office for such
period, have such authority and perform such duties as are required in these Bylaws or as the
Board of Directors may from time to time determine.
4
Section 6.4 Chair. The Chair shall preside at all meetings of the Board of Directors, and shall
submit such information and recommendations to the Board of Directors as he or she may
consider proper concerning the business, policies and affairs of the Corporation. Except as
otherwise authorized by resolution of the Board of Directors, the Chair or the Chair’s designee
shall be authorized to sign all contracts, notes, conveyances, and other papers, documents and
instruments in writing in the name of the Corporation.
Section 6.5 Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the absence or
incapacity of the Chair. In case of the resignation, removal or death of the Chair, the Vice-Chair
shall perform such duties as are imposed on the Chair, until such time as the members of the
City Council appoint another City Council Member as Mayor, thereby causing the office of Chair
to be filled as provided for in Section 3.3 hereof.
Section 6.6 Treasurer. The Treasurer shall keep and maintain, or cause to be kept and
maintained, adequate and correct books and records of account in written form or any other
form capable of being converted into written form. The Treasurer shall deposit all monies and
other valuables in the name and to the credit of the Corporation with such depositaries or
depositories as may be designated by the Board of Directors. The Treasurer shall reimburse all
funds of the Corporation as may be ordered by the Board of Directors, shall render to the Chair
and Board of Directors whenever they request an account of all of the Treasurer’s transactions
as the Treasurer, and of the financial condition of the Corporation, and shall have such other
powers and perform such other duties as may be prescribed by the Board of Directors or by
these Bylaws.
Section 6.7 Secretary. The Secretary shall keep, or cause to be kept, a book of minutes in
written form of the proceedings of the Board of Directors and committees of the Board of
Directors. Such minutes shall include all waivers of notice, consents to the holding of meetings
or approvals of the minutes of meetings executed pursuant to these Bylaws or the Nonprofit
Corporation Law. The Secretary shall give, or cause to be given, notice of all meetings of the
Board of Directors required by these Bylaws or by law to be given, and shall cause the seal of
the Corporation to be kept in safe custody, and shall have such other powers and perform such
other duties as may be prescribed by the Board of Directors or these Bylaws.
Section 6.8 Executive Director. The Executive Director shall be responsible for the day-to-day
administration of the Corporation, including the right to employ and discharge all subordinate
officers, employees and agents of the Corporation and shall have the authorization to sign all
contracts, notes, conveyances, and other papers, documents and instruments in writing in the
name of the Corporation, except where such matters are prescribed in the Bylaws or by the
Board of Directors and shall have such other powers and perform such other duties as may be
prescribed by the Board of Directors or by these Bylaws.
Section 6.9 Assistant Executive Director. The Assistant Executive Director shall be responsible
to assist the Executive Director in managing the day-to-day operations of the Corporation and
oversee projects and programs as assigned by the Executive Director. The Assistant Executive
Director shall undertake the duties and responsibilities of the Executive Director in the event of
absence, incapacity, or resignation of the Executive Director, until such time that a new
Executive Director is appointed.
Section 6.10 Authority to Bind Corporation. No member, officer, agent or employee of the
Corporation, without prior specific or general authority by a vote of the Board of Directors, shall