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Home My WebLink About2026/03/24 City Council Resolution 2026-025 RESOLUTION NO. 2026-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING THE RECREATION FACILITY FEE USE POLICY WHEREAS, on March 11, 2014, the City Council adopted Resolution 2014-027 establishing new facility use fees for the City's various facilities and parks for the purpose of funding facility costs, which fees became effective July 1, 2014; and WHEREAS, on June 14, 2016, the City Council approved Resolution 2016-54 adopting a Recreation Facility Fee Use Policy directing and guiding the permitted and restricted uses of the revenues generated from facility fees for use of certain City-owned facilities ("Fee Use Policy"); and WHEREAS, on July 24, 2018, the City Council adopted Resolution 2018-108 and thereby approved a twenty percent (20%) increase to the hourly rental rates for Burton Avenue Recreation Center, Community Center, Gold Ridge Recreation Center, and the Senior Center and amended the Fee Use Policy to indicate that increased revenue would be deposited into a fund dedicated to maintaining those specific facilities consistent with the Fee Use Policy requirements; and WHEREAS, on March 11, 2025, the City Council adopted Resolution 2025-013, which, in relevant part, amended the Fee Use Policy to include fees collected at Sunrise Park and formally established the Sunrise Park Facility Fund for the purpose of expending such fees on essential equipment, as well as non-routine maintenance and supplies; and WHEREAS, City recreation facilities contain infrastructure and fitness equipment that require industry-standard preventative maintenance in order to preserve safe operation and extend the useful life of such assets; and WHEREAS, industry standards indicate that consistent preventative maintenance practices for such recreation infrastructure can extend the serviceable lifespan of these assets and delay the need for full capital replacement; and WHEREAS, the City Council finds that allowing Facility Fee revenues to be used for industry-standard preventative maintenance represents a fiscally responsible strategy to preserve the City's investment in high-use recreation facilities, extend the useful life of such infrastructure, and defer future capital replacement costs; and WHEREAS, the City Council desires to amend the Fee Use Policy to allow Facility Fee revenues to be used for industry-standard preventative maintenance of recreation infrastructure. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert Park hereby amends the Recreation Facility Fee Use Policy to allow use of facility fee revenue for industry-standard preventative maintenance of recreation infrastructure, as set forth in Exhibit A attached hereto and incorporated herein by reference. DULY AND REGULARLY ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ON this 24th day of March, 2026. CITY OF ROHNERT PARK ATTEST: EhTtlY Sanborn, Mayor Elizabe h Machado, Assistant City Clerk _ APP OVFD AS TO FORM: • 11,11 Mic elle M.NKenyo , City Attorney Attachments: Exhibit A ADAMS: Ll�G GIUDICE: Inge_ RODRIGUEZ: t _le_ ELWARD: OKIe. SANBORN: Aye AYES: ( ) NOES: ( ) ABSENT: ( $ ) ABSTAIN: ( szs ) Resolution 2026-025 Page 2 of 2 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE POLICY 8.01.001 ☒ RESO NO: 2026-025 ☐ MINUTE ORDER 3/24/2026 4907-4811-7399 v5 Page 1 of 3 TABLE OF CONTENTS TABLE OF CONTENTS ............................................................................................................................... 1 1. PURPOSE ......................................................................................................................................... 1 2. AUTHORITY ...................................................................................................................................... 1 3. DEFINITIONS .................................................................................................................................... 1 4. BACKGROUND .................................................................................................................................. 2 5. PROVISIONS ..................................................................................................................................... 2 1. PURPOSE The City of Rohnert Park has established the below policy provisions in order to provide direction and clarity for allowable uses of the Facility Fee at the Callinan Sports and Fitness Center, Spreckels Performing Arts Center, the Rohnert Park Community Center, Burton Avenue Recreation Center, the Senior Center, Gold Ridge Recreation Center Multi Use Room, and Sunrise Park All-Weather Field. 2. AUTHORITY All Facility Fee expenditures must be approved by the City Manager within his/her purchasing authority or by City Council in accordance with the Purchasing Policy. 3. DEFINITIONS Facility – the building structure and all associated assets. Essential Equipment – includes, but is not limited to, facility equipment that must be in working order for day-to-day operations and enjoyment. Examples include exercise and theatre equipment including cardio and weight machines and theatre production equipment such as lighting, sound, and special effect systems. Non-Routine Maintenance and Supplies – includes, but is not limited to, major repairs, replacements, upgrades, and upkeep to integral components of the facility and the associated supplies. Examples include roof systems, air conditioning, lighting, flooring, and building exteriors. Routine Maintenance and Supplies – includes minor repairs and upkeep required to maintain the facility in operating order. Examples include janitorial services and cleaning supplies. City Employee Wages and Benefits– includes wages and benefits associated with employees of the City of Rohnert Park. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE POLICY 8.01.001 ☒ RESO NO: 2026-025 ☐ MINUTE ORDER 3/24/2026 4907-4811-7399 v5 Page 2 of 3 Industry-Standard Preventative Maintenance– includes maintenance performed in accordance with manufacturer recommendations or professionally recognized guidelines to preserve or extend the operational integrity, safety, and useful life of recreation infrastructure. Such activities are intended to defer capital replacement and are typically technical in nature, requiring specialized tools, equipment, or certification and are not performed by in-house maintenance staff as part of routine facility operations. Examples include fitness equipment maintenance or synthetic turf field maintenance such as grooming, infill replenishment, seam repair, sanitation, and drainage correction. 4. BACKGROUND On July 1, 2014, as part of the recreation fee setting process, the City of Rohnert Park established a new Facility Fee at the Sports and Performing Arts Centers for the purpose of funding facility costs. The Facility Fee is applied to all Sports Center memberships and to all ticketed events at the Performing Arts Center. This policy establishes a guideline for the uses of the revenue generated from Facility Fees. On July 24, 2018, the City Council approved a 20% increase to the hourly rental rate of the following City recreation facilities: Burton Avenue Recreation Center, Community Center, Gold Ridge Recreation Center, and Senior Center. Pursuant to this policy, the increased rates will be deposited into one fund and used consistent with the requirements for Facility Fees set forth below. The 20% increase will not apply to local non-profit/sports leagues on- going facility rentals. On March 11, 2025, the City Council approved Resolution 2025-013 directing that all facility fees collected for use of the Sunrise Park All-Weather Field be deposited into a special revenue fund for that facility to be expended consistent to this policy. 5. PROVISIONS Requirements - Facility Fees shall be expended for Non-Routine Maintenance and Supplies, Industry-Standard Preventative Maintenance, or Essential Equipment and the implementation costs associated therewith. Exclusions - Facility Fees shall not be expended for Routine Maintenance and Supplies or City Employee Wages and Benefits. Prioritization - Urgent facility needs shall be given highest priority; essential equipment replacement and enhancements shall be prioritized upon financial leverage (such as a match for a grant); other factors for prioritization include revenue enhancement potential and customer feedback CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: RECREATION FACILITY FEE USE POLICY 8.01.001 ☒ RESO NO: 2026-025 ☐ MINUTE ORDER 3/24/2026 4907-4811-7399 v5 Page 3 of 3 Fund Management - Facility Fees for the Sports Center and Spreckels Performing Arts Center shall be expended on the facility where the Facility Fee revenue is earned. Facility Fees earned through the rental of the Rohnert Park Community Center, Burton Avenue Recreation Center, the Senior Center and Gold Ridge Recreation Center Multi Use Room shall be spent only in these facilities. Expenditures shall be made from cash balances, not projected future earnings. Facility Use Fees collected from the Sunrise Park All-Weather Field rentals shall be expended only for Non-Routine Maintenance and Supplies , Industry-Standard Preventative Maintenance, or Essential Equipment. Other improvement and amenity needs at Sunrise Park are not eligible for funds expended from the Sunrise Park Facility Fee fund. REVISION HISTORY: ADOPTED 6/14/16 REVISED 7/24/18 REVISED 3/11/25 REVISED 3/24/26