HomeMy WebLinkAbout8.01.001_Recreation Facility Fee Use Policy
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
RECREATION FACILITY FEE
USE POLICY
8.01.001 ☒ RESO NO: 2026-025
☐ MINUTE ORDER
3/24/2026
4907-4811-7399 v5 Page 1 of 3
TABLE OF CONTENTS
TABLE OF CONTENTS ..................................................................................................................................... 1
1. PURPOSE ............................................................................................................................................... 1
2. AUTHORITY ............................................................................................................................................ 1
3. DEFINITIONS .......................................................................................................................................... 1
4. BACKGROUND ....................................................................................................................................... 2
5. PROVISIONS ........................................................................................................................................... 2
1. PURPOSE
The City of Rohnert Park has established the below policy provisions in order to provide direction
and clarity for allowable uses of the Facility Fee at the Callinan Sports and Fitness Center,
Spreckels Performing Arts Center, the Rohnert Park Community Center, Burton Avenue
Recreation Center, the Senior Center, Gold Ridge Recreation Center Multi Use Room, and
Sunrise Park All-Weather Field.
2. AUTHORITY
All Facility Fee expenditures must be approved by the City Manager within his/her purchasing
authority or by City Council in accordance with the Purchasing Policy.
3. DEFINITIONS
Facility – the building structure and all associated assets.
Essential Equipment – includes, but is not limited to, facility equipment that must be in working
order for day-to-day operations and enjoyment. Examples include exercise and theatre equipment
including cardio and weight machines and theatre production equipment such as lighting, sound,
and special effect systems.
Non-Routine Maintenance and Supplies – includes, but is not limited to, major repairs,
replacements, upgrades, and upkeep to integral components of the facility and the associated
supplies. Examples include roof systems, air conditioning, lighting, flooring, and building
exteriors.
Routine Maintenance and Supplies – includes minor repairs and upkeep required to maintain the
facility in operating order. Examples include janitorial services and cleaning supplies.
City Employee Wages and Benefits– includes wages and benefits associated with employees of
the City of Rohnert Park.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
RECREATION FACILITY FEE
USE POLICY
8.01.001 ☒ RESO NO: 2026-025
☐ MINUTE ORDER
3/24/2026
4907-4811-7399 v5 Page 2 of 3
Industry-Standard Preventative Maintenance– includes maintenance performed in accordance
with manufacturer recommendations or professionally recognized guidelines to preserve or extend
the operational integrity, safety, and useful life of recreation infrastructure. Such activities are
intended to defer capital replacement and are typically technical in nature, requiring specialized
tools, equipment, or certification and are not performed by in-house maintenance staff as part of
routine facility operations. Examples include fitness equipment maintenance or synthetic turf
field maintenance such as grooming, infill replenishment, seam repair, sanitation, and drainage
correction.
4. BACKGROUND
On July 1, 2014, as part of the recreation fee setting process, the City of Rohnert Park
established a new Facility Fee at the Sports and Performing Arts Centers for the purpose of
funding facility costs. The Facility Fee is applied to all Sports Center memberships and to
all ticketed events at the Performing Arts Center. This policy establishes a guideline for the
uses of the revenue generated from Facility Fees.
On July 24, 2018, the City Council approved a 20% increase to the hourly rental rate of the
following City recreation facilities: Burton Avenue Recreation Center, Community Center,
Gold Ridge Recreation Center, and Senior Center. Pursuant to this policy, the increased
rates will be deposited into one fund and used consistent with the requirements for Facility
Fees set forth below. The 20% increase will not apply to local non-profit/sports leagues on-
going facility rentals.
On March 11, 2025, the City Council approved Resolution 2025-013 directing that all
facility fees collected for use of the Sunrise Park All-Weather Field be deposited into a
special revenue fund for that facility to be expended consistent to this policy.
5. PROVISIONS
Requirements - Facility Fees shall be expended for Non-Routine Maintenance and Supplies,
Industry-Standard Preventative Maintenance, or Essential Equipment and the implementation costs
associated therewith.
Exclusions - Facility Fees shall not be expended for Routine Maintenance and Supplies or City
Employee Wages and Benefits.
Prioritization - Urgent facility needs shall be given highest priority; essential equipment
replacement and enhancements shall be prioritized upon financial leverage (such as a match for a
grant); other factors for prioritization include revenue enhancement potential and customer
feedback
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
RECREATION FACILITY FEE
USE POLICY
8.01.001 ☒ RESO NO: 2026-025
☐ MINUTE ORDER
3/24/2026
4907-4811-7399 v5 Page 3 of 3
Fund Management - Facility Fees for the Sports Center and Spreckels Performing Arts Center
shall be expended on the facility where the Facility Fee revenue is earned.
Facility Fees earned through the rental of the Rohnert Park Community Center, Burton Avenue
Recreation Center, the Senior Center and Gold Ridge Recreation Center Multi Use Room shall be
spent only in these facilities. Expenditures shall be made from cash balances, not projected future
earnings.
Facility Use Fees collected from the Sunrise Park All-Weather Field rentals shall be expended
only for Non-Routine Maintenance and Supplies , Industry-Standard Preventative Maintenance,
or Essential Equipment. Other improvement and amenity needs at Sunrise Park are not eligible for
funds expended from the Sunrise Park Facility Fee fund.
REVISION HISTORY:
ADOPTED 6/14/16
REVISED 7/24/18
REVISED 3/11/25
REVISED 3/24/26