HomeMy WebLinkAbout2026/06/09 City Council Resolution 2026-049 RESOLUTION NO. 2026-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AWARDING THE CONSTRUCTION CONTRACT FOR THE WET WELL LINING
PUMP STATION 2 PROJECT CIP1709 TO CORCUS CONSTRUCTION,INC. FOR
$1,120,115,AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER NO.
2026-03 FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
WITH BRELJE & RACE IN THE AMOUNT OF $206,400,AUTHORIZING
AMENDMENT NO. 2 TO THE CONSULTANT SERVICES AGREEMENT WITH
SCHAAF & WHEELER IN THE AMOUNT OF $7,470,APPROVING CONSTRUCTION
CHANGE ORDER AUTHORITY UP TO $224,023 (20%),APPROVING THE PLANS
AND SPECIFICATIONS,AUTHORIZING A BUDGET AMENDMENT IN THE
AMOUNT OF $300,000,AND FINDING THE PROJECT EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA
GUIDELINES SECTION 15301 (EXISTING FACILITIES) (14 CAL. CODE REGS. §§
15301)
WHEREAS, as part of the City's Capital Improvement Program, the City Council
approved a capital improvement project: the Wet Well Lining Pump Station 2 Project CIP1709
(Project); and
WHEREAS, on July 9, 2024, the City Council approved a consultant services
agreement with Schaaf and Wheeler for the design of the Project; and
WHEREAS, consistent with the City's bidding requirements, an invitation for bids was
posted on April 3, 2026 and published on April 3, 2026 and April 20, 2026, for the Project; and
WHEREAS,two (2) sealed bids were received on the bid opening date of April 30, 2026
and were publicly opened; and
WHEREAS, staff reviewed the bids and determined that Corcus Construction, Inc.
submitted the lowest responsive and responsible bid with an amount of$1,120,115; and
WHEREAS, to account for unforeseen conditions during construction, staff is
recommending authorizing the City Manager to execute construction contract change order up to
$224,023 (20%); and
WHEREAS, staff solicited a request for proposals for construction and inspection services
and after review of proposals, determined that Brelje and Race is the most qualified consultant
with a total fee of$206,400; and
WHEREAS, to assist with design services during project construction, staff is
recommending authorization for the City Manager to execute Amendment No. 2 to the Consultant
Services Agreement with Schaaf and Wheeler in the amount not to exceed $7,470; and
WHEREAS,there is a budget shortfall of$300,000 to proceed with the above actions;and
WHEREAS, CIP1807, the Utilities Administration Building Project has available funds
originating from the F3420 Sewer Utility Fund that can be redirected to fund this project. Staff is
requesting authorization for the Finance Director to process a$300,000 budget amendment to fund
the shortfall using those funds; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve as follows:
1. The above recitals are true and correct and material to this Resolution. In making its
findings the City Council relied upon and hereby incorporates by reference all of the bid
materials, correspondence, staff reports and all other related materials.
2. The City Council determines that the Project is categorically exempt from CEQA pursuant
to CEQA Guidelines Sections 15301, and directs staff to file a Notice of Exemption with
the Clerk-Recorder's Office for the County of Sonoma.
3. The plans and specifications for the Project, are on file with the City Clerk, are hereby
approved and adopted.
4. In making its findings, the City Council relied upon and hereby incorporates by reference
all of the bid materials, correspondence, staff reports and all other related materials.
5. In accordance with California Public Contract Code Section and any other applicable laws,
the City Council of the City of Rohnert Park hereby finds the bid of Corcus Construction
Inc. for the Project to be the lowest, responsive and responsible bid and waives any
irregularities in such bid in accordance with applicable law.
6. The City Manager is hereby authorized and directed to execute the contract with Corcus
Construction,Inc., in substantially similar form to Exhibit A,which is attached hereto and
incorporated by this reference, for the sum of one million one hundred twenty thousand
one hundred fifteen dollars and zero cents ($1,120,115) for construction of the Project in
accordance with the bid documents and applicable law upon submission by Corcus
Construction, Inc., of all documents required pursuant to the Project bid documents.
7. The City Manager is hereby authorized for a change order authority of up to $224,023
(20%).
8. City staff is hereby directed to issue a Notice of Award to Corcus Construction, Inc. for
this Project.
9. The City Manager is hereby authorized to execute a Task Order No. 2026-03 with Brelje
and Race, as shown in Exhibit B for a total amount of two hundred six thousand four
hundred dollars and zero cents ($206,400).
10. The City Manager is hereby authorized to execute Amendment No. 2 to Consultant
Services Agreement with Schaaf and Wheeler, as shown in Exhibit C for seven thousand
four hundred seventy dollars and zero cents ($7,470).
11. The Finance Director is hereby authorized to process a budget amendment in the amount
of$300,000 to fund the shortfall; and
12. This Resolution shall become effective immediately.
13. All portions of this resolution are severable. Should any individual component of this
Resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall continue in full force and effect,
except as to those resolution portions that have been adjudged invalid. The City Council
of the City of Rohnert Park hereby declares that it would have adopted this Resolution and
each section, subsection, clause, sentence,phrase and other portion thereof, irrespective of
the fact that one or more sections, subsections,clauses,sentences,phrases or other portions
may be held invalid or unconstitutional.
Resolution 2026-049
Page 2 of 3
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 9th day of June, 2026.
CITY OF ROHNERT PARK
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ATTEST: mily Scorn, Mayor
Sylvia Lopez Cuevas, City Clerk
APP OVE AS FORM:
Michelle . , ity Attorney
Attachments: Exhibit A, B and C
AU)ADAMS: GUIDICE: j1RODRIGUEZ: ELWARD:,� SANBORN: 7
YES: ( ) NOES: (c) ABS : ( ) ABSTAI : (c25)
Resolution 2026-049
Page 3 of 3
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C O N T R A C T
WET WELL LINING PUMP STATION 2
PROJECT NO. 2017-09
THIS AGREEMENT is made and entered into this _____ day of______________, 2026, by and
between Corcus Construction, (“Contractor”) License No. 1107281, DIR No. 1001090381, DIR Expiration
Date June 30, 2026, and the City of Rohnert Park, (“City”) (“Agreement”).
WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the
work hereinafter mentioned in accordance with the sealed proposal of said Contractor.
NOW, THEREFORE, IT IS AGREED, as follows:
1. Scope of Work: Contractor must perform all the work and furnish all the labor, materials,
equipment and all utility and transportation services required to complete all of the work of construction and
installation of the improvements more particularly described in the Resolution adopted by the City Council
of said City on ______________________, the items and quantities of which are more particularly set forth
in Contractor’s bid therefor on file in the office of the City Clerk, except work to be performed by
subcontractors as set forth in Contractor’s bid and for which Contractor retains responsibility.
2. Time of Performance and Liquidated Damages:
A. Contractor must begin work within fifteen (15) calendar days after official notice by
the City Engineer to proceed with the work and must diligently prosecute the same to completion within 80
business days of that Notice. Contractor acknowledges and agrees that time is of the essence with respect
to Contractor’s work and that Contractor shall diligently pursue performance of the work.
B. In the event Contractor does not complete the work within the time limit so specified
or within such further time as said City Council must have authorized, Contractor must pay to City liquidated
damages in the amount of two thousand dollars ($2,000) per day for each and every day’s delay in finishing
the work beyond the completion date so specified. Additional provisions with regard to said time of
completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to
and incorporated herein by reference.
3. Payments:
A. City will pay Contractor for said work performed at the times and in the manner
provided in the specifications and at the unit prices stated in Contractor’s bid.
B. The award of the contract is for a total amount not to exceed One Million One
Hundred Twenty Thousand One Hundred Fifteen Dollars and No Cents ($1,120,115.00).
4. Component Parts and Interpretation:
A. This contract consists of the following documents, each of which is on file in the office
of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto
(“Contract Documents”):
1) This Agreement
2) Notice Inviting Sealed Proposals
3) Instruction and Information to Bidders
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4) Accepted Proposal, with all attachments and certifications
5) Performance Bond
6) Payment Bond
7) Special Provisions
8) Standard Specifications
9) Technical specifications
10) Design Standards
11) Plans, Profiles and Detailed Drawings
B. In the event of conflict between these documents, the following order of precedence
will govern: this Agreement; change orders; supplemental agreements and approved revisions to plans
and specifications; special conditions; standard specifications; detail plans; general plans; standard plans;
and reference specifications. In the absence of a controlling or contrary provision in the foregoing, the
Standard Specifications (2022 edition) of the California Department of Transportation shall apply to this
Project.
5. Independent Contractor. Contractor is and will at all times remain as to City a wholly
independent contractor. Neither City nor any of its officers, employees, or agents will have control over
the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as
expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent
that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees,
agents or subcontractors of City.
6. Prevailing Wages:
A. Copies of the general prevailing rates of per diem wages for each craft,
classification, or type of worker needed to execute the Contract, as determined by Director of the State of
California Department of Industrial Relations, are on file at the City’s Public Works Department and may
be obtained from the California DIR website
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.
B. Contractor must post at the work site, or if there is no regular work site then at its
principal office, for the duration of the Contract, a copy of the determination by the Director of the
Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code
Sec. 1773.2.)
C. Contractor, and any subcontractor Contractor may engage may pay not less than
the specified prevailing rate of per diem wages to all workers employed in the execution of the Agreement.
(Labor Code § 1774.) Contractor is responsible for compliance with Labor Code Section 1776 relative to
the retention and inspection of payroll records.
D. Contractor must comply with all provisions of Labor Code section 1775. Under
Section 1775, Contractor may forfeit as a penalty to City up to two hundred dollars ($200) for each worker
Contractor or any subcontractor employs in the execution of the Contract for each calendar day, or portion
thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay
the difference between the prevailing wage rates and the amount paid to each worker for each calendar
day, or portion thereof, for which each worker was paid less than the prevailing wage rate.
E. With each application for payment, Contractor shall also deliver certified payrolls
to the City as set forth above in these General Conditions, and concurrently therewith (but in no event less
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frequently than monthly) directly to the Labor Commissioner in the format prescribed by the Labor
Commissioner.
F. If federal funds are used to pay for the Work, Contractor and any subcontractor
agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40
USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and
Safety Standards Act (40 USC § 327 et. seq.).
7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810
and following, eight hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to
City the sum of twenty-five dollars ($25) for each worker employed in the execution of this Contract by
Contractor or any subcontractor for each calendar day during which such worker is required or permitted
to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week
in violation of the provisions of Labor Code Section 1810.
8. Apprentices:
A. Contractor and any subcontractor under him must comply with the requirements of
Labor Code Sections 1777.5 and 1777.6. Section 1777.5, as amended, which require Contractor or any
subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the apprenticeship program in
that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that
will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must
not be less than one to five except:
1) When unemployment in the area of coverage by the joint apprenticeship
committee has exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the request for
certificate, or
2) When the number of apprentices in training in that area exceeds a ratio of one
(1) to five (5), or
3) When the trade can show that it is replacing at least one-thirtieth (1/30) of its
membership through apprenticeship training on an annual basis statewide or locally, or
4) When the assignment of an apprentice to any work performed under a public
works contract would create a condition which would jeopardize his life or the life, safety, or property of
fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of
such a nature that training cannot be provided by a journeyman, or
5) When Contractor provides evidence that he employs registered apprentices on
all of his contracts on an annual average of not less than one (1) apprentice to eight (8) journeymen.
B. Contractor is required to make contributions to funds established for the
administration of an apprenticeship program if he employs registered apprentices or journeymen in any
apprenticeable trade on such contracts and if other contractors on the public works site are making such
contributions.
C. Contractor is responsible for making training fund contributions in the amount
established in the prevailing wage rate – either to the applicable apprenticeship committee, or the California
Apprenticeship Council (“CAC”).
D. Contractor is required to submit contract award information for each craft required on
the Project using the appropriate form prepared by the Division of Apprenticeship Standards (“DAS”) within
the California Department of Industrial Relations (“DIR")—currently the “DAS 140 form.” A copy of the
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current DAS 140 form is available at https://www.dir.ca.gov/DAS/DASForm140.pdf. If Contractor is
approved to train apprentices, Contractor must send the required information to its apprenticeship committee.
If Contractor is not approved to train apprentices, Contractor must send the information to all apprenticeship
committees that can supply apprentices to the site of the public works project.
E. Contractor is required to contact the applicable apprenticeship committee to request
apprentices for each craft or trade on the Project using the appropriate form DIR, currently the DAS 142 form.
A copy of the current DAS 142 form is available at https://www.dir.ca.gov/DAS/DASForm142.pdf. The
form must be submitted at least three business days before apprentices are required.
F. Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch
offices.
9. Labor Discrimination: Labor Code Section 1735 reads as follows:
A contractor must not discriminate in the employment of persons upon public
works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those
bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise
provided in Section 12940 of the Government Code. Every contractor for public works who
violates this section is subject to all the penalties imposed for a violation of this chapter.
10. Workers’ Compensation Insurance:
A. In accordance with the provisions of Labor Code Article 5, Chapter 1, Part 7, Division
2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700),
Contractor is required to secure the payment of compensation to his employees and must for that purpose
obtain and keep in effect adequate Worker’s Compensation Insurance.
B. Contractor is aware of the provisions of Labor Code Section 3700 which requires
every employer to be insured against liability for workers’ compensation or to undertake self-insurance in
accordance with the provisions of that Code, and will comply with such provisions before commencing the
performance of the work of this Agreement.
11. Indemnity and Insurance:
A. To the fullest extent permitted by law (including without limitation California Civil
Code Section 2782), Contractor must indemnify, hold harmless, release and defend City, its officers, elected
officials, employees, agents, volunteers, and consultants from and against any and all actions, claims,
demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense
costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole
or in part, arising out of Contractor’s activities hereunder, including the activities of other persons employed
or utilized by Contractor including subcontractors hired by the Contractor in the performance of this
Agreement excepting liabilities due to the sole negligence, intentional misconduct or active negligence of the
City. This indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Contractor under Worker’s Compensation, disability or other
employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor
and must continue to bind the parties after termination/completion of this Agreement.
B. Contractor shall procure and maintain throughout the time for performance of the
work under this Contract the insurance required by the Special Provisions. The requirement that Contractor
procure and maintain insurance shall in no way be construed to limit the Contractor’s duty to indemnify City
as provided in the paragraph above.
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C. Failure of City to monitor compliance with these requirements imposes no
additional obligations on City and will in no way act as a waiver of any rights hereunder.
12. City Right of Termination and Right to Complete the Work.
A. The City may terminate the Contract when conditions encountered during the work
make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the
Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of
any of the following is a default by Contractor under this Contract:
1) Contractor refuses or fails to prosecute the Work or any part thereof with
such diligence as will insure its completion within the time specified or any permitted extension.
2) Contractor fails to complete the Work on time.
3) Contractor is adjudged bankrupt or makes a general assignment for the
benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency.
4) Contractor fails to supply enough properly skilled workers or proper
materials to complete the Work in the time specified.
5) Contractor fails to make prompt payment to any subcontractor or for
material or labor.
6) Contractor fails to abide by any applicable laws, ordinances or instructions
of City in performing the Work.
7) Contractor breaches or fails to perform any obligation or duty under the
Contract.
B. Upon the occurrence of a default by Contractor, City will serve a written notice of
default on Contractor specifying the nature of the default and the steps needed to correct the default.
Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory
arrangements acceptable to City for the correction or elimination of such default are made, as determined
by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case,
Contractor will not be entitled to receive any further payment, except for Work actually completed prior
to such termination in accordance with the provisions of the Contract Documents.
C. In the event of any such termination, City will also immediately serve written notice
of the termination upon Contractor’s surety. The surety will have the right to take over and perform
pursuant to this Contract; provided, however, that if the surety does not give City written notice of its
intention to take over and perform this Contract within five (5) days after service of the notice of
termination or does not commence performance within ten (10) days from the date of such notice, City
may take over the Work and prosecute the same to completion by contract or by any other method it may
deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable
to City for any and all excess costs or other damages incurred by City in completing the Work.
D. If City takes over the Work as provided in this Section, City may, without liability
for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and
other property belonging to Contractor as may be on the site of the Work and necessary for the completion
of the Work.
13. Substitution of Securities for Withheld Amounts:
A. Pursuant to California Public Contracts Code Section 22300, securities may be
substituted for any moneys withheld by a public agency to ensure performance under a contract. At the
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request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited
with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such
moneys to the Contractor upon satisfactory completion of the contract.
B. Securities eligible for substitution under this section must include those listed in the
Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. Contractor must
be the beneficial owner of any securities substituted for moneys withheld and must receive any interest
thereon.
C. Alternatively, Contractor may request and the City shall make payment of
retentions earned directly to the escrow agent at the expense of the Contractor. At Contractor’s expense,
Contractor may direct the investment of the payments into securities and the Contractor shall receive the
interest earned on the investments upon the same terms provided for in Section 22300 for securities
deposited by the Contractor. Upon satisfactory completion of the Agreement, Contractor shall receive
from the escrow agent all securities, interest, and payments received by the escrow agent from the City,
pursuant to the terms of this section.
D. Any escrow agreement entered into pursuant to this section must contain as a
minimum the following provisions:
1) The amount of securities to be deposited;
2) The terms and conditions of conversion to cash in case of the default of the
Contractor; and
3) The termination of the escrow upon completion of the contract.
14. General Provisions
A. Authority to Execute. Each party represents and warrants that all necessary action
has been taken by such party to authorize the undersigned to execute this Agreement and to bind it to the
performance of its obligations.
B. Assignment. Contractor may not assign this Agreement without the prior written
consent of City, which consent may be withheld in City’s sole discretion since the experience and
qualifications of Contractor were material considerations for this Agreement.
C. Binding Effect. This Agreement is binding upon the heirs, executors,
administrators, successors and permitted assigns of the parties.
D. Integrated Contract. This Agreement, including the Contract Documents, is the
entire, complete, final and exclusive expression of the parties with respect to the Work to be performed
under this Agreement and supersedes all other agreements or understandings, whether oral or written,
between Contractor and City prior to the execution of this Agreement.
E. Modification of Contract. No amendment to or modification of this Agreement will
be valid unless made in writing and approved by Contractor and by the City Council, City Manager or
Assistant City Manager, as applicable. The parties agree that this requirement for written modifications
cannot be waived and that any attempted waiver will be void.
F. Counterparts, Facsimile or other Electronic Signatures. This Agreement may be
executed in several counterparts, each of which will be deemed an original, and all of which, when taken
together, constitute one and the same instrument. Amendments to this Agreement will be considered
executed when the signature of a party is delivered by facsimile or other electronic transmission. Such
facsimile or other electronic signature will have the same effect as an original signature.
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G. Waiver. Waiver by any party of any term, condition, or covenant of this Agreement
will not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach
of the provisions of this Agreement will not constitute a waiver of any other provision, or a waiver of any
subsequent breach or violation of any provision of this Agreement. Acceptance by City of any Work
performed by Contractor will not constitute a waiver of any of the provisions of this Agreement.
H. Interpretation. This Agreement will be interpreted, construed and governed
according to the laws of the State of California. Each party has had the opportunity to review this Contract
with legal counsel. The Agreement will be construed simply, as a whole, and in accordance with its fair
meaning. It will not be interpreted strictly for or against either party.
I. Severability. If any term, condition or covenant of this Agreement is declared or
determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions of this Agreement will not be affected, and the Agreement will be read and construed without
the invalid, void or unenforceable provision.
J. Venue. In the event of litigation between the parties, venue in state trial courts will
be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the
Northern District of California.
IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its
officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above
written.
CITY OF ROHNERT PARK CORCUS CONSTRUCTION
____________________________________
Marcela Piedra, City Manager Date Thomas Breen Date
Per Resolution No. _____________ adopted by the Rohnert Park President/Secretary/Treasurer
City Council at its meeting of _____________________, 2026.
_______________________________________
Tracy Rankin, Interim Risk Manager Date
______________________________________
Betsy Howze, Finance Director Date
ATTEST: APPROVED AS TO FORM:
____________________________________
City Clerk City Attorney
OAK #4855-1901-8891 (Rev 10-23)
BRELJE & RACE, CONSULTING ENGINEERS TASK ORDER NO. 2026-03
CITY OF ROHNERT PARK
AND
BRELJE & RACE, CONSULTING ENGINEERS
AUTHORIZATION TO PROVIDE CONSULTING FOR CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR WET WELL LINING PUMP STATION NO. 2, PROJECT NO. 2017-09
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct Brelje & Race, Consulting Engineers to proceed
with the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park (“City”) and Brelje & Race, Consulting Engineers
(“Consultant”) hereto dated December 9, 2025.
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit A - Scope of Services.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties referenced in
SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be based on Consultants’
standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in
Exhibit B subject to a not-to-exceed amount of Two Hundred Six Thousand Four Hundred Dollars and
No Cents ($206,400.00), which amount shall constitute a guaranteed maximum price for Consultant’s full
performance of the entire scope of work under this Task Order, and any inability to complete the scope of
work within the anticipated hours set forth in Exhibit B shall be at Consultant’s sole risk.
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by December 31, 2026, or as extended by the City
Manager, the Director of Public Works, or his/her designee.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for Consulting Services between City
and Consultant are incorporated herein by reference.
Approved this _____ day of _______________, 2026.
CITY OF ROHNERT PARK BRELJE & RACE,
CONSULTING ENGINEERS
____________________________
Marcela Piedra, City Manager (Date) Sean Jeane, Senior Principal (Date)
Per Resolution No. _____________ adopted by the Rohnert Park
City Council at its meeting of _____________________, 2026. BRELJE & RACE,
CONSULTING ENGINEERS
________________________________________
Tracy Rankin, Interim Risk Manager (Date)
David Coleman, Treasure (Date)
________________________________________
Betsy Howze, Finance Director (Date)
1
Docusign Envelope ID: D4A60D27-BE19-814E-817A-E469EABA5DB6
5/28/2026
5/29/2026
OAK #4855-1901-8891 (Rev 10-23)
APPROVED AS TO FORM:
__________________________________
Michelle Marchetta Kenyon, City Attorney
ATTEST:
____________________________
Sylvia Lopez Cuevas, City Clerk
Docusign Envelope ID: D4A60D27-BE19-814E-817A-E469EABA5DB6
Brelje & Race Consulting Engineers • Proposal for Construction Management and Inspection Services
Wet Well Lining Sewer Pump Station No. 2 • City of Rohnert Park
Scope of Services
The following tasks describe Brelje & Race’s recommended scope of work to perform construction management and
construction inspection services for the project. These services generally follow the responsibilities of a Construction
Manager and Inspector as described in the RFP, the Caltrans Construction Manual, and the American Public Works
Association (APWA) handbook titled “Management of Public Works Construction Projects.”
Phase 1. Pre-Construction Services
1.01 Perform a thorough review of the contract documents (PS&E) and all applicable permits prior to the start of
construction to become fully familiar with the project requirements.
1.02 Conduct a job walk of the facility and document the preconstruction project conditions by recording videos and
photographs of the project area. Upload information with labeled photographs to a ShareFile website for access
by the construction management team and City staff.
1.03 Schedule and conduct and internal kick-off meeting with City staff to discuss the project and plan logistics for
construction requirements, constraints, sequencing, public outreach, and related activities.
1.04 Prepare and submit a Construction Management Plan for the project. The Plan will include: a project-specific
procedures manual identifying protocols to be used by the construction manager and inspectors throughout the
project; identification of lines of communication between the City, contractor, and construction management
team; a contact list of key stakeholders, City staff, design engineering staff, agencies, and emergency contacts; a
shop drawing log to track contractor submittals, approval status, and return dates; and logging systems to track
contractor requests for information and response status, contract change order requests and approval status, and
correspondence to and from the contractor and City.
Phase 2. Construction Phase Services
2.01 Schedule and Conduct Preconstruction Meeting
A.Schedule and administer the preconstruction meeting including preparation of a preconstruction meeting
agenda.
B.Provide responses and clarification to questions raised at the meeting and prepare and distribute minutes from
the preconstruction meeting.
2.02 Conduct Weekly Progress Meetings
A.Schedule and administer weekly (or bi-weekly) construction progress meetings including preparation of
meeting agendas and minutes. Resolve conflicts at the meeting and inform the City of important or pending
issues.
B.Distribute minutes for review and comment to Contractor and City.
C.Prepare a monthly progress report to the City that includes key issues, budget status, and schedule status.
2.03 Requests for Information (RFIs) & Submittals Management & Tracking
A.Review and process RFIs from the contractor.
B.Prepare responses to RFIs based on correspondence with City staff and the design engineer.
C.Meetings with the contractor, construction inspector, and design engineer to resolve RFIs, if needed.
D.Develop a submittal distribution list.
E.Receive, stamp, log and distribute submittals. Determine which can be processed on the job site and which will
require review by the design engineer.
F.Process construction submittals and other construction documents including material, schedule, equipment,
and work plan submittals.
3
Exhibit A
Docusign Envelope ID: D4A60D27-BE19-814E-817A-E469EABA5DB6
Brelje & Race Consulting Engineers • Proposal for Construction Management and Inspection Services
Wet Well Lining Sewer Pump Station No. 2 • City of Rohnert Park
G.Assist City with review of submittals for compliance with the contract special provisions, project plans, City
design standards, City construction standard details, City construction specifications, and City approved
materials.
H.Upload reviewed submittals to a ShareFile website for quick return to the contractor and distribution to the
construction inspector and City staff. Submittal response will include the City’s stock review text.
2.04 Weekly & Monthly Status Reporting
A.Upload signed inspection reports to a ShareFile website on a nearly daily basis and no later than Monday
morning the following week for access by the construction manager and City staff.
B.Prepare Weekly Statement of Working Days and upload to a ShareFile website on a weekly basis by Monday
morning the following week for use by the construction manager and others. Prepare transmittal and send to
the contractor.
C.Prepare weekly progress reports that include a list of key items of work completed during the previous week,
expected work for the next three weeks, the working days remaining, and summaries of contract change orders
and status. Upload reports to a ShareFile website for access by City staff.
D.Review contractor’s initial cost breakdown and monthly progress payment requests. Note any discrepancies in
requested quantities as compared to field observations and assist the City with resolving discrepancies. Submit
signed progress payment request to the City project manager for processing.
E.Develop and maintain project field files including daily inspection reports, weekly statement of working days,
compliance testing results, preconstruction and construction photos.
F.Maintain logs of RFIs, submittals, plan clarifications and revisions, field directives, claims, and proposed and
final change orders.
G.Upload copies of special reports, tests, and logs to a ShareFile website for access by City.
2.05 Construction Management, Documents Control & Records Management
A.Coordinate efforts and scheduling of the construction management team.
B.Monitor project costs and prepare monthly billing to the City.
C.Coordinate between contractor, subconsultants, and the City Public Works Department.
D.Provide regular status updates to the City project manager, including meetings and written reports.
Immediately notify the contractor and the City of any work not being performed in compliance with the
requirements of the contract documents.
E.Maintain logs, records and communications files needed for monitoring progress, and support of disputes and
claims.
F.Maintain copies of drawings, specifications, any revisions, and all permits. Maintain Record Drawings for
submission at completion of the project.
2.06 Progress Payment Review
A.Field inspector to receive and review preliminary monthly progress pay estimate from Contractor.
B.Upon review and agreement by field inspector, construction manager to conduct final review of pay estimate,
resolve differences with contractor, and present to City with recommendation for payment.
2.07 Schedule Monitoring and Management
A.Review the Contractor’s construction schedule. Identify critical path items and milestones including schedule
for submittal preparation and review. Monitor updates of the construction schedule and assess the potential
impacts.
B.Assess schedule impacts from change orders, weather, or other delays on progress of the work.
4
Docusign Envelope ID: D4A60D27-BE19-814E-817A-E469EABA5DB6
Brelje & Race Consulting Engineers • Proposal for Construction Management and Inspection Services
Wet Well Lining Sewer Pump Station No. 2 • City of Rohnert Park
2.08 Change Order and Claims Management
A.Develop and maintain a log of change order requests, responses, and status.
B.Review claims and potential claims and coordinate responses with City representatives.
C.Coordinate with Design engineer as needed in support of change order scope and requirements.
D.Negotiate and draft proposed change orders with the contractor.
E.If dispute arises, assist the City in reaching agreement with the contractor. The construction manager will
evaluate disputed items, facilitate negotiations, and provide recommendations to the City for resolution.
F.Provide Claims Management and documentation for issues that cannot be resolved otherwise.
G.Monitor and track force account work. Observe and document all change order or potential change order
activities.
2.09 Public Relations and Communications
A.Maintain good working relationships with the public and neighboring properties. Immediately report to the
City any inconvenience to the public and coordinate with the contractor for prompt resolution. Ensure proper
and timely public notification (project information, door hangers, no parking signs, etc.).
B.Maintain a log of all phone calls received from the public. Listen to citizen concerns and work with the
contractor to address them promptly. Communicate with emergency services regarding any events that may
generate emergency calls from the public. Provide project-related information to the City for posting on the
City’s website.
C.Coordinate all construction activities with utility companies and other agencies within the project area as
required by the City.
D.
Phase 3. Post-Construction Services
3.01 Complete and assemble all project-related documentation and submit to the City.
3.02 Conduct punch walk, prepare final punch list and provide to contractor. Monitor progress on correcting noted
deficiencies.
3.03 Obtain and verify lien waivers, payment and performance bonds, warranties, operation and maintenance manuals,
and all other documents required by the contract documents from the contractor prior to final payment.
3.04 Ensure all necessary tests and inspections were performed and that results were provided in accordance with the
contract documents. Confirm all required certifications and test reports are included in the final project record.
Phase 4. Construction Inspection
4.01 Construction Monitoring & Field Documentation
A.Provide full time on-the-job observation of all aspects of the project by the construction inspectors. Monitor
for conformance with the contract documents, City standards, and State public contracting code.
B.Observe and monitor construction activities, including observing contractor mobilization, site work, equipment
and materials staging, equipment removal and demolition, installation preparation and installation of new
equipment, and contractor cleanup and demobilization.
C.Observe and inspect the contractor’s daily work and progress of the construction.
D.Coordinate and/or conduct materials and laboratory testing, structural testing, and special inspection in
accordance with the contract documents.
E.Review and provide comment to the City on the contractor’s progress schedule and work plan when requested.
F.Monitor weather conditions and project pollution prevention, spill prevention, and erosion control measures.
G.Review construction material characteristics at the site to verify conformance with an approved submittal.
5
Docusign Envelope ID: D4A60D27-BE19-814E-817A-E469EABA5DB6
Brelje & Race Consulting Engineers • Proposal for Construction Management and Inspection Services
Wet Well Lining Sewer Pump Station No. 2 • City of Rohnert Park
Notify the contractor and construction manager upon identifying any materials being incorporated into the
work that do not comply with the contract document requirements.
H.Photograph to document project progress and construction. Upload photographs to a ShareFile website
on a nearly daily basis and no later than Monday morning at 9:00 a.m. the following week for access by the
construction manager and City staff.
I.Keep an up-to-date set of marked up project plans documenting changes during construction for use in
preparing redline record drawings.
J.Assist the construction manager in preparing a punch list when the project is at a level of substantial
completion. Monitor progress on correcting deficiencies noted and conduct final inspections.
K.Prepare record drawings of the completed construction documenting changes during construction.
L.Identify and comply with all relevant aspects of multi-employer jobsite regulations. Confirm and document
that contractor, sub-contractors, consultant personnel, and visitors to the jobsite are notified of jobsite hazards.
Provide site emergency contact information and response procedures.
M. Maintain a project telephone contact list and provide an emergency telephone contact person that is available
24 hours a day, 7 days a week.
N.Confirm and document that the contractor is notified that the contractor is responsible for conducting jobsite
hazard assessments.
O.Confirm that the contractor has published health and injury prevention procedures and made them available to
contractor personnel at the jobsite regarding the possible hazards that might be associated with conducting the
work at the jobsite.
P.Monitor and observe jobsite hazard assessment and safety procedures. Act promptly to notify the contractor
and the City if an imminent and flagrant threat to life or safety is observed.
Assumptions and Limitations
1.Documentation will be performed daily while inspecting. Attendance at progress meetings included with daily field
inspection duties. Photo journals, punch lists, and change order work documentation may be performed outside of
inspection hours.
2.Proposal assumes 90 days of full-time field inspection, 8 hours per day.
3.Hourly rate for Inspector is inclusive of vehicle and miscellaneous materials.
4.Liability awareness tasks, public relations, testing coordination tasks will be handled primarily by our field observer
while performing daily field duties.
5.Coordination and observation of special testing will be performed as part of our inspector’s daily field duties,
however, any specialized structural testing is to be performed by others.
6.The number of contract change orders are limited to three (3) for budgeting purposes; the number of claims we
would assist with are limited to one (1) for budgeting purposes. As much as possible, advance notice would be
provided to the City should there be additional changes or claims that could impact the construction management
budget.
6
Docusign Envelope ID: D4A60D27-BE19-814E-817A-E469EABA5DB6
TASK DESCRIPTION
Senior
Principal
Clerical Construction
Engineer
Construction
Technician I
Subconsultant ($)
Electrical
Inspection
Subconsultant ($)
Structural Testing &
Specialty Inspection
Jeane Tallman Potter Maher A TEEM RGH Consultants
1 1.01 Document Review 2 2 2 $1,310
1.02 Job Walk and Field Documentation 2 4 $1,370
1.03 Kick-Off Meeting w/ City 2 1 2 2 $1,420
1.04 Construction Management Plan 4 5 4 2 $2,830
Subtotal 10 6 12 6 $0 $0 $6,930
2 2.01 Schedule & Conduct Preconstruction Meeting1 4 2 $1,360
2.02 Conduct Weekly Progress Meetings
1 18 8 $2,100 $500 $8,610
2.03 RFI & Submittals Routing, Responses & Tracking
20 10 $6,800
2.04 Weekly/Monthly Status Reporting
1 8 8 $3,160
2.05 Management, Documents Control & Records Management
4 12 $2,460
2.06 Progress Payments Review
8 4 $2,720
2.07 Schedule Monitoring & Management
4 $1,140
2.08 Change Order and Claims Management
8 2 8 $4,100
2.09 Public Relations and Communications
1 8 2 $2,500
Subtotal 82 48 8 0 $2,100 $500 $32,850
3 3.01 Compile Project Documentation
2 8 2 2 $2,190
3.02 Punch List
2 2 8 $4,100 $6,490
3.03 Contractor Documentation (bonds)
2 4 $1,010
3.04 Test and Inspection Documentation
2 4 2 $1,410
Subtotal 8 18 12 2 $4,100 $0 $11,100
4 4.01 Field Observation & Reporting
2 520 200 $5,800 $9,500 $153,300
$0
$0
Subtotal 0 0 532 200 $5,800 $9,500 $153,300
Total Hours 100 72 552 208 N/A N/A
Hourly Rate $285 $110 $200 $170 N/A N/A
Subtotal Cost $28,500 $7,920 $110,400 $35,360 $12,000 $10,000
SUBTOTAL $204,180
CONTINGENCY 0%$0
REPRO & PLOT $0
10%$2,200
TOTAL $206,400
WORKHOURS
Wet Well Lining Pump Station 2 - Construction Management and Inspection
TASK, WORK HOUR and COST TABULATION
April 30, 2026
SUBCONSULTANT
MARK-UP
City of Rohnert Park
Construction
Phase CM
Post- Construction
CM
Pre-Construction
CM
Construction
Inspection
7
Exhibit B
Docusign Envelope ID: D4A60D27-BE19-814E-817A-E469EABA5DB6
OAK #4885-8852-2123
SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
SCHAAF & WHEELER, CONSULTING CIVIL ENGINEERS
FOR ENGINEERING SERVICES AND PS&E FOR
WET WELL LINING PUMP STATION 2, PROJECT NO. 2017-09
This Second Amendment to the Consulting Services Agreement between the City of Rohnert
Park (“City”) and Schaaf & Wheeler, Consulting Civil Engineers (“Consultant”) to provide for
additional services (“Second Amendment”) is entered into as of the _________ day of
___________________________, 2026, (“Effective Date”), by and between City and
Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled “Engineering Services and
PS&E for Wet Well Lining Pump Station 2” dated July 9th, 2024, and authorized through
Minute Order approved by the City Council on July 9th, 2024, for the amount of Ninety-
Three Thousand Five-Hundred Sixty-Five Dollars and No Cents ($93,565.00).
B. On November 12, 2024, the City Council approved through Minute Order authorizing the
First Amendment to the Agreement for an additional amount of Seventy-Seven Thousand
Two Hundred Forty Dollars and No Cents ($77,240) thereby increasing the total cost of the
Engineering Services and PS&E to One Hundred Seventy Thousand Eight Hundred Five
Dollars and No Cents ($170,805.00).
C. City and Consultant now desire to enter into this Second Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement and subsequent
Amendments, if any, Consultant shall provide additional services as described in the attached
Exhibit A.
2. Compensation. Consultant shall perform the additional services described in this Second
Amendment for a total not-to-exceed the amount of Seven Thousand Four Hundred
Seventy Dollars and No Cents ($7,470.00).
3. Time of Performance. Consultant shall complete the services described in this Second
Amendment no later than December 31, 2026.
4. Agreement in Effect. Except as amended by this Second Amendment and all previous
Amendments, if any, the Agreement shall remain in full force and effect.
5. Counterpart Signatures. This Second Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement. Electronic signatures
are acceptable and effective as if they were original.
Docusign Envelope ID: D23E0A8C-F794-8788-81C5-0AEA9ACB2823
OAK #4885-8852-2123
IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first
written above.
CITY OF ROHNERT PARK
By:________________________________
Marcela Piedra, City Manager (Date)
Per Resolution No. _____________ adopted by the Rohnert Park City
Council at its meeting of _____________________, 2026.
By:________________________________
Tracy Rankin (Date)
Interim Risk Manager
By:________________________________
Betsy Howze, Finance Director (Date)
ATTEST:
__________________________________
City Clerk
APPROVED AS TO FORM:
__________________________________
City Attorney
SCHAAF & WHEELER, CONSULTING
CIVIL ENGINEERS
By:_______________________________
Benjamin L. Shick (Date)
Principal, Vice President
SCHAAF & WHEELER, CONSULTING
CIVIL ENGINEERS
By:_______________________________
Leif M. Coponen (Date)
Treasurer
Docusign Envelope ID: D23E0A8C-F794-8788-81C5-0AEA9ACB2823
5/28/2026
5/28/2026
Scope of Work
Schaaf & Wheeler 1
Scope of Work
Schaaf & Wheeler prepared final plans, specifications and construction estimate (PS&E) for the
City of Rohnert Park’s Wet Well Lining Station 2 Project No. 2017-09 (Project). The current
contract includes construction support services; however, it does not include the tasks
requested under this scope of work. The scope of work is detailed below:
A. Construction Meetings
1) Schaaf & Wheeler will attend up to 10 weekly construction meetings with the City and
Contractor. It is assumed that the meetings will be virtual.
2) Schaaf & Wheeler will attend up to 2 site visits during construction to meet with the City
and/or Contractor to review the project and site conditions.
Assumptions:
This scope of services was prepared with the following assumptions:
1) This scope does not include inspection or testing. It is assumed that others will perform
all necessary inspection and testing services.
Fee Proposal:
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$295 $250 $200
Task A Construction Meetings 16 11 0 $0 $7,470
10 5 $4,200
6 6 $3,270
Total 16 11 0 $0 $7,470
Hourly Rates
Fee Proposal
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A.1 Construction Meetings (10)
A.2 Site Visits (2)
Exhibit A
Docusign Envelope ID: D23E0A8C-F794-8788-81C5-0AEA9ACB2823