HomeMy WebLinkAbout2026/06/09 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK
CITY OF ROHNERT PARK FOUNDATION
SPECIAL MEETING AGENDA
Tuesday, June 9, 2026
Open Session: 5:30 pm
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
Open Session: 5:30 p.m. or soon thereafter recess of the Rohnert Park City
Council/RPFA/Successor Agency to CDC Joint Regular Meeting
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening meeting of
the City of Rohnert Park Foundation.
Members of the public are encouraged to observe the meeting on Cable Channel 27, by visiting meeting
central on our website www.rpcity.org/meetingcentral or at our YouTube channel at
https://www.youtube.com/CityofRohnertPark
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the
agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per
appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer
based on number of speaker cards submitted). Speakers are encouraged to complete a Public Comment
card and submit it to the Clerk at the time of the meeting. This helps ensure an orderly and efficient
meeting, but it is not required.
Members of the public may send advanced comments to publiccomment@rpcity.org . Comments are
requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item
for which the comment is submitted. Email comments must identify the Agenda Item Number in the
subject line of the email. The emails will not be read for the record but will be provided to Board.
Please note that all e-mails sent to the Board are considered to be public records and subject to
disclosure under the California Public Records Act.
N O T E : Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Board which appears on this agenda, after
receiving recognition from the Chair, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Board
action shall be automatically referred to staff for investigation and disposition which may include
placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose
1.CALL TO ORDER/ROLL CALL
2.PRESENTATIONS
3.EXECUTIVE DIRECTOR OR TREASURER BRIEFINGS
4.PUBLIC COMMENTS
5.CONSENT CALENDAR
5.A Approve City of Rohnert Park Foundation Special Meeting Minutes, May 12, 2026 (This
is not a project under California Environmental Quality Act (CEQA))
6.ACTION ITEMS
6.A Consideration and Adoption of Foundation Board Resolution 2026-002 Approving and
after posting of the agenda within the meaning of Government Code Section 54954.2(b), the Board is
entitled to discuss the matter to determine if it is an emergency item under said Government Code and
may take action thereon.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs
accommodations should email the ADA Coordinator at adacoordinator@rpcity.org or by calling 707-
588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use
her best efforts to provide reasonable accommodations to provide as much accessibility as possible
while also maintaining public safety in accordance with the City procedure for resolving reasonable
accommodation requests. Information about reasonable accommodations is available on the City
website at www.rpcity.org/adacoordinator
AGENDA REPORTS & DOCUMENTS: Paper copies of all staff reports and documents subject to
disclosure that relate to each item of business referred to on this agenda are available for public
inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all
staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection on www.rpcity.org/meetingcentral. Any writings or
documents subject to disclosure that are provided to all, or a majority of all, of the members of the
Board regarding any item on this agenda after the agenda has been distributed will be made available
for inspection at City Hall and on our website at the same time. Any writings or documents subject to
disclosure that are provided to the Board during the meeting will be made available for public inspection
during meeting and on our website following the meeting.
ANNOUNCEMENT: Please mute cellular telephones and all other communication devices upon
entering the Council Chamber.
Adams:____Giudice:_____Rodriguez:___Elward:____Sanborn:___
Persons wishing to address the Board on Foundation business on any consent calendar items or
items not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes.
Please see page 1 for information on how to submit comments.
All items on the Consent Calendar will be considered together by one or more action(s) of the
Board Members of the City of Rohnert Park Foundation unless any Board Member or anyone else
interested in a consent calendar item has a question about the item. Board Motion/Vote:
Adams:______ Giudice:______ Rodriguez:______ Elward:______ Sanborn:______
Item 5.A. Attachment
Adopting the Operating Budget for the City of Rohnert Park Foundation for Fiscal Year
2026-27 (This is not a project under California Environmental Quality Act (CEQA))
7.COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
8.ADJOURNMENT
Item 6.A. Staff Report and Attachments
Item 6.A. Presentation
Copies of communications may have been provided to the Board for review prior to this meeting.
Board Members desiring to read or discuss any communication may do so at this time. Prior to
agenda publication, any Board Member may place an item on this portion of the agenda. Upon the
concurrence of two Members, the item may be added to a subsequent agenda for deliberation and
action. In accordance with the Brown Act, at the Board meeting, Board Members may not add
items hereunder, except for brief reports on his or her own activities or brief announcements
regarding an event of community interest.
CERTIFICATION OF POSTING OF AGENDA
I, Sylvia Lopez Cuevas, City Clerk for the City of Rohnert Park, declare that the foregoing agenda was
posted and available for review on June 4, 2026, at Rohnert Park City Hall, 130 Avram Avenue,
Rohnert Park, California 94928. The agenda is also available on the City website at www.rpcity.org.
Executed this 4th day of June, 2026, at Rohnert Park, California.
Sylvia Lopez Cuevas,
Foundation Recording Secretary
MINUTES OF THE CITY OF ROHNERT PARK
FOUNDATION BOARD SPECIAL MEETING
Tuesday May 12, 2026
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING -
CALL TO ORDER/ROLL CALL
Chair Sanborn called the Special Meeting to order at 7:41 p.m., which was legally noticed on
May 7, 2026.
Directors Present: Emily Sanborn, Chair
Jackie Elward, Vice Chair
Susan H. Adams, Director
Gerard Giudice, Director
Samantha Rodriguez, Director
Staff present: Executive Director Piedra, Deputy Legal Counsel Vishwanath,
Director of Community Services Bagley, Director of Public Works Hendersen,
Interim Director of Human Resources Rankin, Interim Director of Development
Services Landeros, Information Systems Operations Manager Cotter, and City
Clerk/Recording Secretary Lopez Cuevas.
2. PRESENTATIONS
None.
3. EXECUTIVE DIRECTOR OR TREASURER REPORTS
None.
4. PUBLIC COMMENTS
None.
5. CONSENT CALENDAR
A. Approve City of Rohnert Park Foundation Special Meeting Minutes, April 16,
2026
B. Adopt Resolution 2026-001 Authorizing Budget Amendments to Increase
Appropriations in the Amount of $46,917 for FY 2025-26 within the Rohnert
Park Foundation
ACTION: Moved/seconded (Giudice/Rodriguez) to approve the consent
calendar.
Motion carried by the following unanimous 5-0-0-0 voice vote:
AYES: Adams, Giudice, Rodriguez, Elward, and Sanborn, NOES:
None, ABSENT: None, ABSTAINS: None.
6. REGULAR ITEMS
None.
Item 5.A.
City of Rohnert Park Foundation Board Special Meeting May 12, 2026
Page 2 of 2
8. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD
None.
9. ADJOURNMENT
Chair Sanborn adjourned the Foundation Board Special Meeting at 7:48 p.m.
_____________________________________ __________________________________
Sylvia Lopez Cuevas, Recording Secretary Emily Sanborn, Chair
City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board
ITEM NO. 6.A.
1
Meeting Date: June 9, 2026
Department: Administration
Submitted By: Marcela Piedra, Executive Director
Prepared By: Betsy Howze, Treasurer
Agenda Title: Adopt a Resolution Approving and Adopting the Operating Budget for the
City of Rohnert Park Foundation for Fiscal Year 2026-27
RECOMMENDED ACTION:
Adopt a resolution approving and adopting the Operating Budget for the City of Rohnert Park
Foundation for Fiscal Year 2026-27.
BACKGROUND:
In November of 2008, the City of Rohnert Park (“City”) created a non-profit, charitable
corporation called the “Focus Rohnert Park Corporation” (“Foundation”). The Foundation is a
legally separate organization for which the elected officials of the City are financially
accountable as its Board of Directors. In February of 2012, the Foundation officially changed its
name to the “City of Rohnert Park Foundation.”
On May 2, 2017, the Foundation Board authorized a memorandum of understanding to accept
on-going Casino Mitigation Community Investment donations provided by the City’s Agreement
with the Federated Indians of Graton Rancheria. City of Rohnert Park passes these contributions
to the Foundation via memorandum of understanding with the City. Contributions from the
Federated Indians of Graton Rancheria for casino mitigation and community investment
purposes began in the fourth quarter of Fiscal Year 2016-17 and have been received every
quarter in every fiscal year since. On June 27, 2023, a Second Amended and Restated
Memorandum of Understanding was authorized that continued the recurring contribution going
forward. The Foundation expects to receive these quarterly contributions for FY 2026-27.
The City of Rohnert Park Foundation Board reviewed a proposed budget for fiscal year 2026-27
at a study session April 16, 2026.
BOARD AGENDA REPORT
ITEM NO. 6.A.
2
ANALYSIS:
Fiscal Year 2026-27 revenues of $1,641,100 are expected from three sources, as reflected in the
proposed budget attached as Exhibit A:
• $1,489,000 from Graton Mitigation Fund community investment contributions
• $85,600 from investment interest income
• $46,500 from concessions sales at the Spreckels Performing Arts Center (PAC)
• $20,000 from estimated donations for the toy drive
Fiscal Year 2026-27 expenses are proposed at $2,946,110, as shown on Exhibit A:
• $10,000 for the reinstituted Public Safety Explorers Program to subsidize program costs and
uniform purchases
• $290,400 for Community Services and the Performing Arts Center (PAC)
• $665,000 for Public Works Maintenance and Beautification
• $10,000 for Public Safety to assist citizens in Emergency Preparedness
• $1,922,000 for various Foundation Programs and Capital Projects
• $48,710 for Foundation Operations
• $20,000 for toy drive purchases
Fund Balance Analysis
The Foundation’s actual fund balance for the fiscal year ending June 30, 2025 is approximately
$3.5 million. The current fiscal year 2025-26 estimated revenues are $1.6 million and projected
expenditures are $1.1 million. In addition, the Foundation has approximately $1.9 million in
encumbered obligations or liabilities from prior Board-approved Capital Improvement Projects
which has reduced the projected fund balance for FY 2025-26 to approximately $2.1 million.
The projected ending fund balance for fiscal year ending June 30, 2027 as proposed is expected
to be approximately $747 thousand.
OPTIONS CONSIDERED:
1. Recommended Option: Adopt the City of Rohnert Park Foundation’s Annual Budget for
FY 2026-27.
2. Do not authorize an annual budget and either approve an operational budget at a later time or
consider budget appropriations on an as-needed basis. The absence of a budget is not a
recommended option.
Foundation Treasurer Approval Date: 05/28/2026
Legal Counsel Approval Date: N/A
Foundation Executive Director Approval Date: 05/29/2026
Attachments:
1. Exhibit A: Fiscal Year 2026-27 Proposed Operating Budget.
RESOLUTION NO. 2026-002
A RESOLUTION OF THE CITY OF ROHNERT PARK FOUNDATION APPROVING
AND ADOPTING THE OPERATING BUDGET FOR THE CITY OF ROHNERT PARK
FOUNDATION FOR FISCAL YEAR 2026-27
WHEREAS; the Executive Director has heretofore prepared and submitted to the City of
Rohnert Park Foundation Board a proposed budget for the City of Rohnert Park Foundation for
the Fiscal Year 2026-27; and,
WHEREAS, on April 16, 2026, at its scheduled Foundation Board Meeting, the
Foundation Board of Directors discussed the operating budget submitted by the Executive
Director; and,
WHEREAS, on June 9, 2026, at a regular meeting of the Foundation Board, the City of
Rohnert Park Foundation Board of Directors considered the budget submitted by the Executive
Director.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of
Rohnert Park Foundation that it does hereby determine, authorize, and approve the following:
Section 1. The above recitals are true and correct and material to this Resolution.
Section 2.
A. Changes directed by the Board during the review of the budget.
B. Allow spending to exceed an individual line item up to the amount of the
overall budget;
C. Appropriation of toy drive or other donations up to the amount of the
donations that are received.
Section 3. The City of Rohnert Park Foundation Proposed Budget for Fiscal Year 2026-
27, as outlined in the Budget for FY 2026-27 is hereby approved, and adopted as the
budget for the City of Rohnert Park Foundation for Fiscal Year 2026-27.
BE IT FURTHER RESOLVED that the Executive Director is hereby authorized and
directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park
Foundation.
BE IT FURTHER RESOLVED that the Foundation Treasurer is hereby authorized and
directed to make any administrative changes to the budget to carry forward any planned
expenditures from FY 2025-26 that have been delayed or not have not been reflected in the
Foundation Budget.
DULY AND REGULARLY ADOPTED this 9th day of June, 2026.
CITY OF ROHNERT PARK
FOUNDATION
____________________________________
Emily Sanborn, Chair
Resolution 2026-002
Page 2 of 2
ATTEST:
______________________________
Sylvia Lopez Cuevas, Secretary
APPROVED AS TO FORM:
______________________________
Michelle M. Kenyon, Legal Counsel
Attachments: Exhibit A
ADAMS: ________ GUIDICE: ________ RODRIGUEZ: ________ ELWARD: ________ SANBORN: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Rohnert Park Foundation Fund
Acct Number Description
FY 24-25
Actual
FY 25-26
Original
Budget
FY 26-27
Adopted
Budget
$
Change
%
Change
30,393 23,250 23,250 - 0.0%
36,976 23,250 23,250 - 0.0%
67,369 46,500 46,500 - 0.0%
122,483 80,000 85,600 5,600 7.0%
22,500 --- 0.0%
144,983 80,000 85,600 5,600 7.0%
1,437,951 1,470,300 1,489,000 18,700 1.3%
1,437,951 1,470,300 1,489,000 18,700 1.3%
69,703 - 300,000 300,000 100.0%
69,703 - 300,000 300,000 100.0%
-- 2,000 2,000 100.0%
13,858 15,000 19,060 4,060 27.1%
950 1,500 1,650 150 10.0%
-- 500 500 100.0%
- 10,000 10,000 - 0.0%
-- 25,000 25,000 100.0%
-- 200,000 200,000 100.0%
-- 8,000 8,000 100.0%
- 160,000 160,000 - 0.0%
11,500 90,000 87,400 (2,600) (2.9%)
- 10,000 10,000 - 0.0%
- 150,000 150,000 - 0.0%
- 313,770 315,000 1,230 0.4%
- 150,000 - (150,000) (100.0%)
40,000 - 10,000 10,000 100.0%
18 --- 0.0%
-- 30,000 30,000 100.0%
15,852 20,000 22,000 2,000 10.0%
(6,425)- 45,000 45,000 100.0%
19 - 5,000 5,000 100.0%
75,772 920,270 1,100,610 180,340 19.6%
-- 8,000 8,000 100.0%
33,262 2,500 10,000 7,500 300.0%
2,280 2,300 2,500 200 8.7%
46096000-50315 Concessions Non-Taxable
46096000-50317 Concessions Taxable Sales
TOTAL-Charges for Services
46096000-50079 Interest Income-Allocated
46096000-50082 FMV- Unrealized Gain/Loss
TOTAL-Interest & Rents
46096000-50341 Contributions
TOTAL-Other Revenue
46096000-63720 Grants-Small Grants Program
TOTAL-Grants - Other
46096000-63140 Advertising
46096000-63335 Other Exps-Concessions
46096000-63395 License & Permit Fees
46096000-63415 Bank & Merchant Fees
46096000-63530 Donations Explorer Program
46096000-63531 Donation Exp GF D1399 NonDept
46096000-63532 Donation Exp GF D4120 Streets
46096000-63533 Donation Exp GF 5130 AS
46096000-63534 Donation Exp GF 5100 Prgrm&Evn
46096000-63535 Donation to GF 5200 PAC
46096000-63536 Donation Exp to 5300 Com Srvcs
46096000-63537 Donation to GF 4140 Storm
46096000-63538 Donation to D4110 Parks
46096000-63539 Donation to D4260 Sustainblty
46096000-63540 Donation to D3300 PS ER Prep
46096000-63610 Travel and Training
46096000-63705 Utility Box Art Program
46096000-63710 RPF Fee Waiver Program
46096000-63730 Municipal Projects
46096000-66210 Special Dept Expense
TOTAL-Services & Supplies
46096000-64000 Contract - Outside Services
46096000-64030 Professional Legal Fees
46096000-64040 Audit Acctng & Tax Fee
TOTAL-Prof Contracts 35,542 4,800 20,500 15,700 327.1%
Exhibit A
Exhibit A Page 1
Rohnert Park Foundation Fund
Acct Number Description
FY 24-25
Actual
FY 25-26
Original
Budget
FY 26-27
Adopted
Budget
$
Change
%
Change
46096000-77110 T-Out CIP-Government 684,885 - 1,320,000 1,320,000 100.0%
46096000-77111 T-Out to Non Capital Project -- 185,000 185,000 100.0%
TOTAL-Transfer Out 684,885 - 1,505,000 1,505,000 100.0%
TOTAL Revenues 1,650,303 1,596,800 1,621,100 24,300 1.5%
TOTAL Expenditures 865,902 925,070 2,926,110 2,001,040 216.3%
Net Increase (Decrease) Fund Balance 784,401 671,730 (1,305,010) (1,976,740) (294.3%)
Exhibit A Page 2
Rohnert Park Foundation Toy Drive Donation Fund
Acct Number Description
FY 24-25
Actual
FY 25-26
Original
Budget
FY 26-27
Adopted
Budget
$
Change
%
Change
46106000-50338 RPF Donations Toy Drive -- 20,000 20,000 100.0%
TOTAL-Donations Rev -- 20,000 20,000 100.0%
46106000-63337 Toy Drive Expenses -- 20,000 20,000 100.0%
TOTAL-Services & Supplies -- 20,000 20,000 100.0%
TOTAL Revenues -- 20,000 20,000 100.0%
TOTAL Expenditures -- 20,000 20,000 100.0%
Net Increase (Decrease) Fund Balance ---- 0.0%
Exhibit A Page 3
Fund Description
Estimated
Beginning
Fund Balance
FY26-27
Projected
Revenue
FY26-27
Projected
Expenditures
Net
Depreciation
and
Reserves
FY26-27
Estimated
Ending Fund
Balance
4609 Rohnert Park Foundation 2,052,830 1,621,100 2,926,110 - 747,820
4610 RPF Toy Drive Donation - 20,000 20,000 - -
Rohnert Park Foundation Funds
FUND BALANCE SUMMARY
Exhibit A Page 4
Presenters: Marcela Piedra -City Manager
Betsy Howze -Director of Finance
Rohnert Park Foundation FY 2026/27 Proposed
Budget
1
Foundation Post Study Session Changes
2
Budget Expenditure Changes Amount
Reduction to Public Works for Street Sign Replacement ($50,000)
Rohnert Park Foundation Proposed Budget 3
Sources
2025-26
Adopted
2026-27
Proposed
$
Change
%
Change
Interest Earnings $ 80,000 $ 85,600 $ 5,600 7.0%
Charges for Svc 46,500 46,500 0 0.0%
Donations & Misc* 1,470,300 1,509,000 38,700 2.6%
Total Sources $1,596,800 $1,641,100 $44,300 2.7%
* Includes $20,000 Donation Estimate for the Toy Drive
4
Expenditures
2025-26
Adopted
2026-27
Proposed
$
Change
%
Change
Grants $ 0 $ 300,000 $ 300,000 100.0%
Service & Supplies*920,270 1,120,610 200,340 21.8%
Contracts 4,800 20,500 15,700 327.1%
Transfers Out 0 1,505,000 1,505,000 100.0%
Total Expenditures $925,070 $2,946,110 $2,021,040 218.5%
Rohnert Park Foundation Proposed Budget
* Includes $20,000 Expenditure Estimate for the Toy Drive
Summary of Foundation Support 5
Special Revenue Funds
10,000 Subsidize Public Safety Explorer Program
10,000 TOTAL - Special Revenue Funds
General Fund - Community Services
8,000 Dog Obedience Training Program Funding
10,000 Support Program funding for underserved youths
25,000 Support Community Family Events
27,400 Performing Arts Center Concession Sales
60,000 Support Performing Arts Center Events
160,000 Programs & Events Support Youth Recreational Programs
290,400 TOTAL - Community Services
6Summary of Foundation Support, cont.
General Fund - Public Works
100,000 Street Pole Banner Program
150,000 Stormwater Maintenance for Creek Sustainability
100,000 Street Sign Replacement Program
315,000 Park Maintenance of Playgrounds and Beautification
665,000 TOTAL - Public Works
General Fund - Public Safety
10,000 Emergency Preparedness
10,000 TOTAL - Public Safety
965,400 TOTAL - General Fund
7Summary of Foundation Support, cont.
Foundation Programs
300,000 Small Grants Program
22,000 Fee Waiver Program
30,000 Utility Art Box Program
45,000 City Gate Way Entrance Signs
20,000 Annual Toy Drive
1,505,000 City Projects Transfers
1,922,000 TOTAL - Foundation Programs
Foundation Operations
2,000 Advertising
19,060 Concessions
1,650 Permits
500 Bank Fees
20,500 Contracts - legal, audit, surveys
5,000 Contingency
48,710 TOTAL - Foundation Operations
2,946,110 GRAND TOTAL Foundation
Rohnert Park Foundation Recap 8
Recap
2025-26
Adopted
2026-27
Proposed
$
Change
Total Sources $1,596,800 $ 1,641,100 $ 44,300
Total Expenditures 925,070 2,946,110 2,021,040
Net Inc./(Decrease)$ 671,730 $(1,305,010) $ (1,976,740)
Projected Fund Balance $2,052,830 $ 747,820
Questions/Discussion/Direction
9