1.01.004_City Hall Rules and GuidelinesPolicy M 1.01.004
Type: CM Admin.
Effective Date: 2008
Former Policy #: 440.75
Rohnert Park City Hall
(Version 1.0: 10/21/08)
Rules and Guidelines
The following rules and guidelines are provided to employees working in City Hall to ensure that the
work environment is pleasant for everyone. The City shall establish a "building committee" that shall
serve as the City Hall Safety Committee and Rules and Guidelines Committee. This document may be
amended from time to time to reflect input from this group.
Rules
• Employees may listen to music while at work provided that music cannot be heard by others.
Employees in cubicles must use headphones to listen to music.
• No animals, including fish tanks, are permitted in City Hall. Animals may "visit" City Hall in the
lobby if they are on a leash or under complete control of a responsible party.
• No personal space heaters. City Hall is a controlled environment building with a limited power
supply. If an employee is too cold, he or she should speak to a supervisor about having the
environment analyzed to determine an appropriate solution.
• Employees may have one or two small, non -flowering plants in their workspace provided no
employee identifies the plant as the source of an allergen. However, employees are encouraged
to identify locations in the building for common -area plants, rather than have plants in their
personal space. Plants must be kept free of insects.
Guidelines
• Personal decor may be displayed within cubicles. However, if another employee finds a
personal item offensive or distracting, it must be removed.
• Employees are encouraged to eat in the break room, rather than at their desks. Leavingyour
desk to eat is better for your health and productivity. If you do choose to eat at your desk, food
odors must not be a distraction to other employees. If another employee asks you to take a
food item out of the work area, you must do so.
• Ring tones should be kept at a volume that is audible only within the employee's office or
cubicle. Employees may request a headset if they find they are leaving their workspace
regularly and want to still be able to answer the phone.
• Employees should limit ring tone selections to "professional" office standards. If another
employee requests that you change your ring tone, you should find one that is mutually
acceptable.