8.01.001_Recreation Facility Fee Use Policy
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
RECREATION FACILITY FEE USE
POLICY
8.01.001 ☒ RESO NO: 2018-108 AUGUST 14, 2018
Page 1 of 2
TABLE OF CONTENTS
TABLE OF CONTENTS ..................................................................................................................................... 1
1. PURPOSE ............................................................................................................................................... 1
2. AUTHORITY ........................................................................................................................................... 1
3. DEFINITIONS .......................................................................................................................................... 1
4. BACKGROUND ....................................................................................................................................... 2
5. PROVISIONS .......................................................................................................................................... 2
1. PURPOSE
The City of Rohnert Park has established the below policy provisions in order to
provide direction and clarity for allowable uses of the Facility Fee at the Callinan
Sports and Fitness Center, Spreckles Performing Arts Center, the Rohnert Park
Community Center, Burton Avenue Recreation Center, the Senior Center and Gold
Ridge Recreation Center Multi Use Room.
2. AUTHORITY
All Facility Fee expenditures must be approved by the City Manager within his/her
purchasing authority or by City Council in accordance with the Purchasing Policy.
3. DEFINITIONS
Facility – the building structure and all associated assets.
Essential Equipment – includes, but is not limited to, facility equipment that must
be in working order for day-to-day operations and enjoyment. Examples include
exercise and theatre equipment including cardio and weight machines and theatre
production equipment such as lighting, sound, and special effect systems.
Non-Routine Maintenance and Supplies – includes, but is not limited to, major
repairs, replacements, upgrades, and upkeep to integral components of the facility and
the associated supplies. Examples include roof systems, air conditioning, lighting,
flooring, and building exteriors.
Routine Maintenance and Supplies – includes minor repairs and upkeep required to
maintain the facility in operating order. Examples include janitorial services and
cleaning supplies.
City Employee Wages and Benefits– includes wages and benefits associated with
employees of the City of Rohnert Park.
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE:
RECREATION FACILITY FEE USE
POLICY
8.01.001 ☒ RESO NO: 2018-108 AUGUST 14, 2018
Page 2 of 2
4. BACKGROUND
On July 1, 2014, as part of the recreation fee setting process, the City of Rohnert Park
established a new $2 Facility Fee at the Sports and Performing Arts Centers for the purpose
of funding facility costs. The $2 Facility Fee is applied to all Sports Center memberships
and to all ticketed events at the Performing Arts Center. This policy establishes a guideline
for the uses of the revenue generated from Facility Fees.
On July 24, 2018, the City Council approved a 20% increase to the hourly rental rate of the
following City recreation facilities: Burton Avenue Recreation Center, Community Center,
Gold Ridge Recreation Center, and Senior Center. Pursuant to this policy, the increased
rates will be deposited into one fund and used consistent with the requirements for Facility
Fees set forth below. The 20% increase will not apply to local non-profit/sports leagues on-
going facility rentals.
5. PROVISIONS
Requirements - Facility Fees shall be expended for either Non-Routine Maintenance
and Supplies or Essential Equipment and the implementation costs associated
therewith.
Exclusions - Facility Fees shall not be expended for Routine Maintenance and
Supplies or City Employee Wages and Benefits.
Prioritization - Urgent facility needs shall be given highest priority; essential equipment
replacement and enhancements shall be prioritized upon financial leverage (such as a
match for a grant); other factors for prioritization include revenue enhancement potential
and customer feedback
Fund Management - Facility Fees for the Sports Center and Spreckels Performing
Arts Center shall be expended on the facility where the Facility Fee revenue is
earned.
Facility Fees earned through the rental of the Rohnert Park Community Center,
Burton Avenue Recreation Center, the Senior Center and Gold Ridge Recreation
Center Multi Use Room shall be spent only in these facilities. Expenditures shall be
made from cash balances, not projected future earnings.
REVISION HISTORY:
AMENDS POLICY ADOPTED 6/14/2016 VIA RESO 2016-54