City Council Protocols- Notifications
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B. Master Calendar
A master calendar of Council events, functions or meetings will be provided to
the full Council. Functions, events or meetings to be attended by individual
Councilmembers will only be included on the master calendar at the request of
individual Councilmembers.
C. Requests for Research or Information
Councilmembers may request information or research from staff or the City
Attorney on a given topic directly when it is anticipated that the request can be
completed by staff or the City Attorney in less than an hour. Councilmember
requests for research or information that are anticipated to take staff more than
one hour to complete should be directed to the City Manager. Requests for legal
review that are anticipated to take more than one hour to complete shall be
directed to the Council for Consideration during a council meeting. Requests for
new information or policy direction will be brought to the full Council at a regular
meeting for consideration.
D. Council Notification of Significant Incidents
To ensure the City Council is aware of significant public safety incidents, the
following incidents will be briefed through text message or phone call to the City
Council by the City Manager or the Director of Public Safety:
1. Major injury or death of a City employee, an employee's immediate family
member, or a prisoner in custody by the Department of Public Safety
2. Officer-involved shooting
3. Traffic collision involving a City vehicle resulting in a serious injury
requiring hospitalization
4. Hostage or barricaded subject
5. Riot or other major disturbance (e.g., violent protest)
6. City participation in disaster response to other jurisdictions (e.g., strike
teams sent to the San Diego fires)
7. Homicide or any unusual event leading to death
8. Major fire resulting in the loss of a structure
9. Assault where the victim may expire
10. Robbery with serious injury
11. Major sex crime with bodily injury
12. Kidnapping
13. A substantial school-related incident
14. Felony arrest of any City employee, or political figure
15. Found or threat of bomb or explosive device
16. Terrorist threat
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17. Person/child struck in a crosswalk
18. Any event resulting in substantial media coverage (e.g., discovery of
improperly stored bodies by funeral home)
19. Any Public Safety event involving an elected official, City Manager,
department head that comes to the attention of the Department of Public
Safety
20. Activation of the City’s Emergency Operations Center
Requirements in existing law (e.g., juvenile information, notification of
immediate family members) or the need to protect crime victims may restrict the
ability to provide information. This policy is not intended to circumvent legal
limits to law enforcement restricted information. In cases where incidents not
requiring Council action occur during the hours of 9:00 p.m. through 8:00 a.m.,
Councilmembers will be contacted the next morning or shortly thereafter.
VIII. LIAISON ASSIGNMENTS
The Mayor assigns liaisons to various outside agencies, committees, commissions,
boards, and taskforces.
1. Unless acting in an official liaison capacity, individual Councilmembers should
refrain from attending meetings organized or chaired by City staff which are not
open to the public.
2. Liaisons are obligated to keep Council well informed on activities pertaining to
Rohnert Park via the Council Committee and Other Reports at Council meetings.
3. City staff may serve as a liaison with the concurrence of the City Manager.
IX. OUTSIDE AGENCY APPOINTMENTS
The Mayor nominates and the City Council confirms by majority vote of the
membership appointments to outside agencies, committees, commissions, boards, and
taskforces.
1. An appointee’s role is to represent the City on matters affecting the City of
Rohnert Park. Appointees have no authority to appropriate City funds except as
otherwise approved by the City Council.
2. Appointees are obligated to keep Council well informed via Council meetings or
City staff.
3. Appointees are expected to attend meetings on a regular and consistent basis.